Cloverdale City Council
October 22, 2025

City Council Meeting Minutes - October 22, 2025 - Page 1 of 4 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, OCTOBER 22, 2025
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6:01 p.m.

A.2 Pledge of Allegiance
Mayor Lands led the Pledge of Allegiance.

A.3 Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern

Absent: None
A.4 Conflict of Interest Declaration
None.

A.5 Agenda Review (Changes and/or Deletions)
None.

B. PUBLIC COMMENTS
B.1 Verbal Comments
None.

B.2 Written Comments
None.

C. STUDENT LIAISON REPORT
C.1 Liaison Valeria Anguiano
Liaison Anguiano reported and responded to Councilmember inquiries.

D. RECOGNITIONS
D.1 Cloverdale Citizen Recognition Program
City Council Meeting Minutes - October 22, 2025 - Page 2 of 4 Councilmember Laskey presented a Cloverdale Citizen Recognition Program certificate.

Recipient Turner addressed the Council and Council provided comments.

E. PRESENTATIONS
E.1 Library Commissioners Report
Commissioner Greene and Branch Manager Bird presented and responded to Councilmember inquiries and comments.

F. CONSENT CALENDAR
A motion was made by Commissioner Wheeler, seconded by Commissioner Morgenstern, to waive reading of the text and adopt the Consent Calendar.

The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None

Absent: (0) None
F.1 Approval of Minutes - September 24, 2025
Action: Approved as submitted
F.2 Approval of Minutes - October 8, 2025
Action: Approved as submitted
F.3 Consider a Resolution of the City Council of the City of Cloverdale Authorizing the City Manager to Execute an Agreement with the Cloverdale Unified School District for the Sale of Two Large Fans for $1.00
Action: Resolution Adopted
RESOLUTION NO. 063-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE CLOVERDALE UNIFIED SCHOOL DISTRICT FOR THE SALE OF TWO LARGE FANS FOR $1.00 F.4 Consider a Professional Services Agreement with Hildebrand Consulting LLC for the Update of Water and Sewer Rate Study
Action: Resolution Adopted
RESOLUTION NO. 064-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES

AGREEMENT WITH THE HILDEBRAND CONSULTING LLC FOR PREPARATION OF AN UPDATE TO

THE WATER AND SEWER RATE STUDY
City Council Meeting Minutes - October 22, 2025 - Page 3 of 4 F.5 Consider Approval of C&S Engineers’ Scope of Work and Budget Adjustment for Runway 32 PAPI and REIL Design Services, and Authorization for the City Manager to Execute a Contract
Action: Resolution Adopted
RESOLUTION NO. 065-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE APPROVING THE DESIGN SCOPE OF WORK AND BUDGET AMENDMENT FOR THE RUNWAY 32 PAPI AND REIL DESIGN PROJECT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH C&S ENGINEERS, INC.

G. PUBLIC HEARINGS
G.1 Consider Introduction and First Reading, by Title Only, of an Ordinance Amending Title 18 of the Cloverdale Municipal Code to Establish Objective Design and Development Standards
Mayor Lands introduced the item.
4Leaf Supervising Planner Lindenbusch and Assistant Planner Arreola presented and responded to Councilmember inquiries and comments.

Mayor Lands opened and closed the Public Hearing at 6:39 p.m.

A motion was made by Vice Mayor Wheeler, seconded by Councilmember Laskey, to waive reading of the text and introduce:

FIRST READING OF AN ORDINANCE ENTITLED: AN ORDINANCE OF THE CITY OF CLOVERDALE AMENDING TITLE 18 OF THE CLOVERDALE MUNICIPAL CODE TO ADD SECTION 18.10.080 (OBJECTIVE DESIGN STANDARDS), AMEND SECTION 18.09.030 (FENCES, WALLS, AND HEDGES), AND AMEND SECTION 18.10.050 (RESIDENTIAL DESIGN

STANDARDS)
H. NEW BUSINESS
H.1 Consideration of Naming the City Hall / Chamber of Commerce Alley in recognition of Former Councilmember Gus Wolter
City Clerk / Public Information Officer Maloney introduced the item.

Councilmembers provided comments and discussed.

Public Comments: Kelley Spagnola spoke in support of the item.

Council provided direction to Staff.

I. COUNCILMEMBER REPORTS
Councilmembers provided informational reports regarding their participation in assigned subcommittees, regional boards and commissions, Ad Hoc committees, and other community meetings and civic activities
City Council Meeting Minutes - October 22, 2025 - Page 4 of 4 J. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
J.1 Letters of Support:
• Support for Bond BHCIP - Unmet Needs Funding
K. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Thompson reported.

L. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmember Marques requested a discussion on the future of Council Subcommittees.

M. ADJOURNMENT
Mayor Lands adjourned the meeting at 7:13 p.m. to the next regular meeting of the Cloverdale City Council scheduled for November 10, 2025.

APPROVED ON: 12/10/2025
_________________________
Mike Maloney, City Clerk
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net
The Cloverdale City Council welcomes public interest, attendance, and in-person participation at meetings.

Open session meetings are held in-person at the Cloverdale Performing Art Center. You may also view the live streams online: Zoom: www.zoom.us/join Meeting ID: 823 1668 4527 | Youtube:cloverdale.net/youtube ATTENTION - the meeting location has been experiencing significant technical difficulties for Livestreaming; Staff is attending to this matter, but reliability is not guaranteed to date - please attend in person.

A. OPENING PUBLIC SESSION
A.1 Call to Order
A.2 Pledge of Allegiance
A.3 Roll Call
A.4 Conflict of Interest Declaration
A.5 Agenda Review (Changes and/or Deletions)
B. PUBLIC COMMENTS
B.1 Verbal Comments
Any person wishing to speak in person on an item not listed on the agenda may do so at this time.

Pursuant to the Brown Act, the City Council is not allowed to consider issues or take action on any item not listed on the agenda. Three minutes are allotted to each speaker.

B.2 Written Comments
Public written communications sent to Council on items not listed on the agenda may be discussed at this time. Written communications to be discussed will be listed below, if any C. STUDENT LIAISON REPORT
AGENDA

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, OCTOBER 22, 2025
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
1 C.1 Liaison Valeria Anguiano
D. RECOGNITIONS
D.1 Cloverdale Citizen Recognition Program
Presenter: Councilmember Laskey
Recipient: John Turner
E. PRESENTATIONS
E.1 Library Commissioners Report
Presenter: Commissioner Greene
F. CONSENT CALENDAR
All items under the Consent Calendar will be considered together by one acBon of the City Council unless any Councilmember or member of the public requests that an item be removed and considered separately.

F.1 Approval of Minutes - September 24, 2025
Recommended Action(s):

Approve the September 24, 2025 Draft Minutes
F.2 Approval of Minutes - October 8, 2025
Recommended Action(s):

Approve the October 8, 2025 Draft Minutes
F.3 Consider a Resolution of the City Council of the City of Cloverdale Authorizing the City Manager to Execute an Agreement with the Cloverdale Unified School District for the Sale of Two Large Fans for $1.00
Recommended Action(s):

Adopt a Resolution Entitled, "A Resolution of the City Council of the City of Cloverdale Authorizing the City Manager to Execute an Agreement with the Cloverdale Unified School District for the Sale of Two Large Fans for $1.00."
F.4 Consider a Professional Services Agreement with Hildebrand Consulting LLC for the Update of Water and Sewer Rate Study
Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale authorizing the Liaison Anguiano
Certificate of Recognition - John Turner
Presentation
CC Minutes - September 24, 2025 (Draft)
CC Minutes - October 8, 2025 (Draft)
Agenda Report
Attachment 1 - Resolution
2 City Manager to Execute a Professional Services Agreement with the Hildebrand Consulting LLC for Preparation of an Update to the Water and Sewer Rate Study.” F.5 Consider Approval of C&S Engineers’ Scope of Work and Budget Adjustment for Runway 32 PAPI and REIL Design Services, and Authorization for the City Manager to Execute a Contract Recommended Action(s):

Adopt a Resolution Entitled, “A Resolution of the City Council of the City of Cloverdale Approving the Design Scope of Work and Budget Amendment for the Runway 32 PAPI and REIL Design Project, and Authorizing the City Manager to Execute an Agreement with C&S Engineers, Inc.

G. PUBLIC HEARINGS
G.1 Consider Introduction and First Reading, by Title Only, of an Ordinance Amending Title 18 of the Cloverdale Municipal Code to Establish Objective Design and Development Standards Recommended Action(s):

Introduce by title only, and waive full reading of, an Ordinance of the City of Cloverdale entitled, “An Ordinance of the City of Cloverdale Amending Title 18 of the Cloverdale Municipal Code to Add Section 18.10.080 (Objective Design Standards), Amend Section 18.09.030 (Fences, Walls, and Hedges), and Amend Section 18.10.050 (Residential Design Standards).” H. NEW BUSINESS
H.1 Consideration of Naming the City Hall / Chamber of Commerce Alley in recognition of Former Councilmember Gus Wolter
Recommended Action(s):

Discuss and provide direction to staff for future action.

I. COUNCILMEMBER REPORTS
Councilmembers may provide verbal informational reports regarding their participation in assigned subcommittees, regional boards and commissions, Ad Hoc committees, and other community meetings or civic activities.

Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Proposal
Agenda Report
Attachment 1 - Resolution
Attachment 2 - Exhibit A - Design Services Scope & Fee
Agenda Report
Attachment 1 - Ordinance
Attachment 2A - CMC 18.09.030 - Redline
Attachment 2B - CMC 18.10.050 - Redline
Attachment 3 - Cloverdale Objective Design Standards Checklist Attachment 4 - Glossary of Architectural Terms
Attachment 5 - Presentation
Public Correspondence as of 10/22 4:08 p.m.

Agenda Report
3 J. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION J.1 Letters of Support:

K. CITY MANAGER/CITY ATTORNEY REPORTS
Staff may provide verbal informational updates on City business, legal matters, and community activities.

L. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmembers may request placement of items on future City Council or Council SubcommiMee agendas.

Placement requires consensus of the City Council.

M. ADJOURNMENT
To the next regular meeting of the Cloverdale City Council scheduled for November 10, 2025.

IMPORTANT NOTICES REGARDING CITY COUNCIL MEETINGS
PUBLIC COMMENTS: Members of the public may provide comment on an agenda item in-person during the public comment periods. Commenters will have three (3) minutes to speak. City Council is unable to respond directly to questions or enter into dialogue with commenters. Comments may also be submitted prior to [email protected]. by 12 p.m. the day of the meeting. Submissions and supplemental attachments are considered public records pursuant to Government Code § 54957.5.

SPECIAL NEEDS ACCOMMODATIONS: In compliance with the Americans with DisabiliBes Act and Title VI, if you need special assistance to parBcipate in this meeBng, please contact the City Clerk's office at [email protected] or 707.894-1712. NoBficaBon at least 72 hours prior to the meeBng will enable the City to make reasonable accommodations are made to provide accessibility to the meeting.

AB 2449: Councilmembers parBcipate in person or teleconference methods consistent with tradiBonal provisions of the Brown Act,Government Code § 54953(b), unless the meeBng is being held pursuant to provisions of AB 2449. If a technical issue arises with Zoom or the dial-in opBon, the meeBng will conBnue unless it is being held pursuant to the provisions of Assembly Bill 2449.

AB 343: Any wriBngs or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspecBon in the City Hall offices located at 124 N. Cloverdale Blvd., Cloverdale, CA 95425 during normal business hours as provided by Assembly Bill 343.

WAIVER WARNING: If you challenge decisions/direcBons of the City Council in court, you may be limited to raising only those issues you or someone else raised at public hearings described in this agenda, or in wriMen correspondence delivered to the City of Cloverdale, or prior to, the public hearing.

AFFIDAVIT OF POSTING
The City Clerk’s Office does hereby declare that, in accordance with California Government Code § 54954.2(a), this agenda for the above stated meeting(s) was posted at least 72 hours prior to the meeting (24 hours prior to a Special Meeting) on the outdoor bulletin board at City Hall, 124 N. Cloverdale Blvd., Cloverdale, CA, 95425 and the Cloverdale Performing Art Center, 209 N. Cloverdale Blvd., Cloverdale, CA, 95425, and online at www.cloverdale.net/agendacenter. The agenda is also available for public review at City Hall at least 24 hours in advance of the meeting.

Date posted: October 15, 2025 | Time posted: 4:45 p.m. | City Clerk Signature: s/Mike Maloney Support for Bond BHCIP - Unmet Needs Funding
4 Cloverdale City Council Student Liaison Report
October 22, 2025
By Valeria Anguiano Alfaro
Current Events At CHS
● Cloverdale High School:
○ Fall sports are ending, and winter sports are
beginning, such as girls' soccer, boys' soccer, boys'
basketball, girls' basketball, and basketball cheer
○ Halloween rally coming up on oct 31st with a
costume contest and fun games
● Academics:
○ After-school tutoring offered mondays, Tuesdays, Thursdays at 3:20-5:20
○ Community service hours—7.5 due in December this semester. ● Jefferson events-
○ Halloween Jefferson parade— Oct 31, at 8:30 am
-Community Events:
● 4th Annual Día de Los Muertos Event, taking place on
Saturday, October 25th, from 5–10 PM at the
Cloverdale Citrus Fairgrounds.
5 ● Halloween hunted house at Cloverdale Citrus
Fair—Oct 30th and 31st
6 CITY OF CLOVERDALE CITIZEN RECOGNITION PROGRAM

CERTIFICATE OF RECOGNITION

THIS CERTIFICATE IS PRESENTED TO

JOHN TURNER

FOR THEIR OUTSTANDING ACTS OF COMMUNITY SERVICE AND CONTRIBUTIONS TO ENHANCE

CIVIC SPIRIT, IMPROVE QUALITY OF LIFE, AND POSITIVELY REFLECT COMMUNITY VALUES

OCTOBER 22, 2025
Mark Laskey, Councilmember Kevin Thompson, City Manager 7 Sonoma County Library | Cloverdale Regional Library
8 You Love Your Library!
A 2024 survey showed why Sonoma
County residents love their library system
• Qualified librarians
• Reading programs for children
• Homework help, career support and
computer labs
• Safe places for children after school
• Clean, safe places
Sonoma County Library | Cloverdale Regional Library
9 Your Hometown Library
Sonoma County Library | Cloverdale Regional Library
• No fines for overdue materials
• Open 7 days a week
• 24/7 online access
• Independent public agency
• Fully funded locally!
10 Organization
The Sonoma County Library is a government agency
formed by a “Joint Powers Agreement”
• JPA = 9 Sonoma County cities, plus the county
• 11 Library Commissioners
• 9 Library Advisory Boards
• 10 Friends of the Library groups
• 1 Measure Y Oversight Committee
• And, local library advocacy and support groups
Sonoma County Library | Cloverdale Regional Library
11 • Central Santa Rosa • Cloverdale • Forestville • Guerneville • Library Support Center • Healdsburg • History & Genealogy • Northwest Santa Rosa • Occidental • Petaluma • Rincon Valley • Rohnert Park/Cotati • Roseland • Sebastopol • Sonoma Valley • Windsor • Wine Library Locations
Sonoma County Library | Cloverdale Regional Library
12 Cloverdale Regional
Library
• Opened 1979
• 7,200 square feet
• Open 7 days
• 834 visitors per week in FY 2024-2025
• 686 check-outs per week in FY 2024-2025
• 389 programs in FY 2024-2025
Sonoma County Library | Cloverdale Regional Library
13 Cloverdale Regional Library
Abundant Electronic Resources
Sonoma County Library | Cloverdale Regional Library
14 Cloverdale Regional Library
Sonoma County Library | Cloverdale Regional Library
15 Cloverdale Regional Library
2025 Modernization
Sonoma County Library | Cloverdale Regional Library
16 17
Value of Local Funding
• 60-65% from
local property tax
• + 35-40% from
local sales tax
(just renewed by voters!)
• = Local control of
our library system
and resources
Sonoma County Library | Cloverdale Regional Library
18 Questions?
Sonoma County Library | Cloverdale Regional Library
19 City Council Meeting Minutes – September 24, 2025 - Page 1 of 5 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - DRAFT

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, SEPTEMBER 24, 2025
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425
A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6:02 p.m.

A.2 Pledge of Allegiance
Mayor Lands led the pledge of allegiance.

A.3 Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez

Absent: Councilmember Morgenstern
A.4 Conflict of Interest Declaration
None.

A.5 Agenda Review (Changes and/or Deletions)
None.

B. PUBLIC COMMENTS
B.1 Verbal Comments
None.

B.2 Written Comments
• Week Without Driving - Zoger
C. STUDENT LIAISON REPORT
C.1 Liaison Valeria Anguiano Report:

Mayor Lands introduced newly appointed Liaison Anguiano.

Liaison Anguiano reported and responded to Councilmember inquiries. 20 City Council Meeting Minutes – September 24, 2025 - Page 2 of 5 D. PROCLAMATIONS
D.1 National Hispanic Heritage Month
Vice Mayor Wheeler read the proclamation.

Recipient: Griselda Alonso, accompanied by David Garcia and Ivan Olivera accepted on behalf of Gris Alonso-Soto.

D.2 Pollution Prevention Week and Creek Week
Councilmember Laskey read the proclamation.

Recipient: Michael Thompson
E. PRESENTATIONS
E.1 Oath of Office Ceremony
Police Chief Parker introduced and conducted a ceremonial oath of office for Police Officer Alex Segobiano.

Police Officer Alex Segobiano addressed the City Council.

F. CONSENT CALENDAR
A motion was made by Vice Mayor Wheeler, seconded by Councilmember Marquez, to waive reading of the text and adopt the Consent Calendar.

F.1 Approval of Minutes - August 13, 2025
ACTION: Approved as submitted.

F.2 Approval of Minutes - August 27, 2025
ACTION: Approved as submitted.

F.3 Appoint the Cloverdale Voting Delegate for the 2025 League of California Cities Annual Conference
ACTION: Designated Councilmember Marquez as Cloverdale’s voting delegate for the League of California Cities 2025 Annual Conference and Expo scheduled for October 8-10, 2025 and authorize the City Clerk to submit the 2025 Voting Delegate through the League of California Cities online submission portal by Wednesday September 24, 2025 (Immediately following the City Council Meeting).

F.4 Consider Adjusting the Maximum Allowable Solid Waste, Composting and Recycling Rates under the Solid Waste Collection Franchise Agreement between the City and Recology Sonoma Marin Inc. (Recology)
ACTION: Resolution Adopted
21 City Council Meeting Minutes – September 24, 2025 - Page 3 of 5 RESOLUTION NO. 053-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE APPROVING THE MAXIMUM ALLOWABLE SOLID WASTE, COMPOSTING AND

RECYCLING RATES UNDER THE SOLID WASTE COLLECTION FRANCHISE AGREEMENT BETWEEN THE CITY AND RECOLOGY SONOMA MARIN INC.

F.5 Consider adjusting the Water Leak Adjustment Policy ACTION: Resolution Adopted
RESOLUTION NO. 054-2025 ENTITLED: RESOLUTION OF THE CLOVERDALE CITY COUNCIL AMENDING THE WATER LEAK ADJUSTMENT POLICY INCREASING THE ONE-TIME $410 CREDIT TO A $460 CREDIT TOWARD THE WATER BILL
F.6 Award of Contract for Pond 3 Biosolids Removal Project at the City of Cloverdale Wastewater Treatment Plant
ACTION: Resolution Adopted
RESOLUTION NO. 055-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AWARDING THE CONTRACT FOR THE POND 3 BIOSOLIDS REMOVAL PROJECT TO SYNAGRO WWT, INC. IN THE AMOUNT OF $598,309, WITH A 10% CONTINGENCY ($59,831), FOR A TOTAL AUTHORIZED BUDGET NOT TO EXCEED $658,140; AND AUTHORIZE THE CITY

MANAGER TO DRAFT AND EXECUTE THE AGREEMENT AND APPROVE CHANGE ORDERS

WITHIN THE APPROVED CONTINGENCY
F.7 Consider Approval of Construction Contract for Soda Springs Ranch Site Improvements ACTION: Resolution Adopted
RESOLUTION NO. 056-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CLOVERDALE AWARDING A CONSTRUCTION CONTRACT TO ANDERSEN EXCAVATING IN AN AMOUNT NOT TO EXCEED $123,066.73, WHICH INCLUDES BOTH DEMOLITION AND

CONSTRUCTION PROPOSALS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE

AGREEMENT AND RELATED DOCUMENTS
F.8 Consider Approval of Cavallo Construction Proposal for City Park Picnic/Gazebo Structure ACTION: Resolution Adopted
RESOLUTION NO. 057-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE AWARDING A CONSTRUCTION CONTRACT TO CAVALLO CONSTRUCTION FOR A

NEW PICNIC/GAZEBO STRUCTURE AT CLOVERDALE CITY PARK IN THE AMOUNT NOT TO EXCEED $65,813.00, APPROVING A BUDGET AMENDMENT TO THE FY 25/26 BUDGET AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND RELATED DOCUMENTS G. PUBLIC HEARINGS
G.1 Consider Adopting a Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program (MMRP) in Connection with the Open Space Easement for the Soda Springs Ranch Open Space Preserve
22 City Council Meeting Minutes – September 24, 2025 - Page 4 of 5 Representative Mary Bean presented and responded to Councilmember inquiries and comments.

Mayor Lands opened and closed the Public Hearing.

A motion was made by Councilmember Marquez, seconded by Vice Mayor Wheeler, to waive reading of the text and adopt:

RESOLUTION NO. 058-2025 ENTITLED: RESOLUTION OF THE CITY OF CLOVERDALE CITY

COUNCIL ADOPTING A MITIGATED NEGATIVE DECLARATION AND MITIGATION

MONITORING AND REPORTING PROGRAM (MMRP) IN CONNECTION WITH THE OPEN

SPACE EASEMENT FOR THE SODA SPRINGS RANCH OPEN SPACE PRESERVE LOCATED AT 180 FOOTHILL BOULEVARD APNS 115-220-006, 115-220-007, 115-220-019 The motion carried by the following vote:

Yes: (4) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez No: (0) None
Abstain: (0) None

Absent: (1) Councilmember Morgenstern
H. NEW BUSINESS
H.1 Consider Adopting the Cloverdale Citizen Recognition Program (CCRP) City Clerk / PIO Maloney introduced the item and responded to Councilmember inquiries and comments.

A motion was made by Councilmember Laskey, seconded by Vice Mayor Wheeler, to adopt by motion the Cloverdale Citizen Recognition Program (CCRP) as amended.

The motion carried by the following vote:

Yes: (4) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez No: (0) None
Abstain: (0) None

Absent: (1) Councilmember Morgenstern
H.2 Consider Authorization to Purchase and Install a Portable Office Building at the Cloverdale Municipal
Public Works Director Montanye presented and responded to Councilmember inquiries and comments.

A motion was made by Vice Mayor Wheeler, seconded by Councilmember Marquez, to waive reading of the text and adopt:
23 City Council Meeting Minutes – September 24, 2025 - Page 5 of 5 RESOLUTION NO. 059-2025 ENTITLED: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CLOVERDALE AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH

ANAYA CONSTRUCTION FOR THE PURCHASE AND INSTALLATION OF TWO PORTABLE

OFFICE BUILDING AT THE CLOVERDALE MUNICIPAL AIRPORT
The motion carried by the following vote:

Yes: (4) Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez No: (0) None
Abstain: (0) None

Absent: (1) Councilmember Morgenstern
I. COUNCILMEMBER REPORTS
Councilmember Marquez and Laskey reported.

J. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
J.1 Letter of Support for Alexander Valley Healthcare - Measure O Behavioral Health and Homelessness Pathways to Sustainability Application
• Letter of Support - AVH
• Letters of Support for Pending Legislation - AB526, AB527, AB531 • Letter of Opposition - SB79
K. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Thompson reported.

L. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Create Emergency Critical Call list (School, Fire) - Wheeler M. ADJOURNMENT
Mayor Lands adjourned the meeting at 7:17 p.m. to the next regular meeting of the Cloverdale City Council scheduled for October 8, 2025.

APPROVED ON: October 22, 2025
__________________________
Mike Maloney, City Clerk
24 City Council Meeting Minutes – October 8, 2025 - Page 1 of 4 124 N. Cloverdale Boulevard
Cloverdale, CA 95425
Phone: 707-894-2521
www.cloverdale.net

MINUTES - DRAFT

REGULAR MEETING OF THE CITY COUNCIL AND JOINT MEETING OF THE CLOVERDALE COMMUNITY

DEVELOPMENT SUCCESSOR AGENCY BOARD OF DIRECTORS
WEDNESDAY, OCTOBER 8, 2025
6:00 PM

CLOVERDALE PERFORMING ART CENTER
209 N. CLOVERDALE BOULEVARD, CLOVERDALE, CA 95425

COUNCILMEMBER MARQUEZ MAY BE PARTICIPATING REMOTELY FROM THE WESTIN LONG BEACH, 333 E OCEAN BLVD, LONG BEACH, CA 90802.

A. OPENING PUBLIC SESSION
A.1 Call to Order
Mayor Lands called the meeting to order at 6:01
A.2 Pledge of Allegiance
Mayor Lands led the Pledge of Allegiance.

A.3 Roll Call

Present: Mayor Lands, Vice Mayor Wheeler, Councilmembers: Laskey, Marquez (Remotely Participating), Morgenstern

Absent: None
A.4 Conflict of Interest Declaration
None.

A.5 Agenda Review (Changes and/or Deletions)
None.

B. PUBLIC COMMENTS
B.1 Verbal Comments
None.

B.2 Written Comments
- Public Comment – Lloyd (Attached)
C. STUDENT LIAISON REPORT
C.1 Liaison Brisa Cardenas Report
Liaison Cardenas reported.
25 City Council Meeting Minutes – October 8, 2025 - Page 2 of 4 D. PROCLAMATIONS
D.1 Water Professionals Week
Councilmember Laskey read the Proclamation.

Public Works Director Montanye and City Manager Thompson presented.

Recipients: Cloverdale Water and Wastewater Staff.

Staff and City Council provided comments.

D.2 Zero Waste Week
Vice Mayor Wheeler read the Proclamation.

Recipient: Leslie Lukacs, Zero Waste Sonoma Executive Director, presented.

E. PRESENTATIONS
E.1 Zero Waste Presentation
Leslie Lukacs, Zero Waste Sonoma Executive Director, presented and responded to Councilmember inquiries and comments.

F. CONSENT CALENDAR
A motion was made by Councilmember Morgenstern, seconded by Vice Mayor Wheeler, to waive reading of the text and adopt the Consent Calendar.

The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None

Absent: (0) None
F.1 Consider a Resolution of the City Council of the City of Cloverdale authorizing the purchase of six replacement desktop computers for the Cloverdale police department and authorizing the amendment to the Fiscal Year 2025-26 budget in the amount of $5,716.14
ACTION: RESOLUTION ADOPTED
RESOLUTION NO. 060-2025 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CLOVERDALE AUTHORIZING THE PURCHASE OF SIX REPLACEMENT DESKTOP

COMPUTERS FOR THE CLOVERDALE POLICE DEPARTMENT AND AUTHORIZING THE AMENDMENT TO THE FISCAL YEAR 2025-26 BUDGET IN THE AMOUNT OF $5,716.14 G. PUBLIC HEARINGS
None.
26 City Council Meeting Minutes – October 8, 2025 - Page 3 of 4 H. NEW BUSINESS
H.1 Request for Relief from Water/Sewer Billing – Wine Country Inn & Suites (Account #005425001)
Finance Director Holmes reported and responded to Councilmember inquiries and comments.

City Council considered a request from Wine Country Inn & Suites to adjust water/sewer charges due to leak; including authorizing partial adjustment (sewer only ~$4,298) per staff recommendation, authorize a full adjustment (~$6,572) per customer request, or deny an adjustment.

City Council discussed and provided direction to Staff.

H.2 Consider an Agreement with DLR Group in the amount of $34,000 for a cost reduction strategy study for the Cloverdale Public Safety Facility City Manager Thompson introduced the item and DLR Group representative Cusenbery presented and responded to Councilmember inquiries and comments.

Police Chief Parker addressed the Council.

A motion was made by Councilmember Laskey, seconded by Vice Mayor Wheeler, to waive reading of the text and adopt:

RESOLUTION NO. 061-2025 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF CLOVERDALE AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH DLR GROUP IN THE AMOUNT OF $34,000 FOR A COST REDUCTION STRATEGY STUDY FOR THE CLOVERDALE PUBLIC SAFETY FACILITY AND AMENDING THE FISCAL YEAR 2025-26

BUDGET TO INCLUDE THE EXPENSE
The motion carried by the following vote:

Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None

Absent: (0) None
H.3 Consider Approving the Purchase of 110 North Cloverdale Blvd. and 124 East 1st Street for a Total Amount not to Exceed $1,166,000, and Approving a Related Budget Amendment
City Manager Thompson introduced the item.

Real Estate Agent Terreri and laundromat owner Schmidt addressed the Council.

City Attorney Mog responded to Councilmember inquiries and comments.

The Council addressed community concerns and provided comments. 27 City Council Meeting Minutes – October 8, 2025 - Page 4 of 4 A motion was made by Councilmember Morgenstern, seconded by Councilmember Laskey, to waive reading of the text and adopt:

RESOLUTION NO. 062-2025 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING THE PURCHASE OF 110 NORTH CLOVERDALE BLVD. AND 124 EAST 1ST STREET FOR A TOTAL AMOUNT NOT TO EXCEED $1,166,000 AND APPROVING A RELATED

BUDGET AMENDMENT
Yes: (5) Mayor Lands, Vice Mayor Wheeler, Councilmembers Laskey, Marquez, Morgenstern No: (0) None
Abstain: (0) None

Absent: (0) None
Mayor Lands provided comments.

J. COUNCILMEMBER REPORTS
Councilmember Morgenstern, Councilmember Marquez, Vice Mayor Wheeler and Mayor Lands reported.

K. LEGISLATIVE REPORTS, LETTERS OF SUPPORT/OPPOSITION
None.

K. CITY MANAGER/CITY ATTORNEY REPORTS
City Manager Thompson reported.

L. COUNCIL DIRECTION ON FUTURE AGENDA ITEMS
Councilmember Morgenstern requested a discussion item directing Staff to contact the County to inform them only one Senior Advisory Committee is needed. Councilmembers provided comments and consensus was not reached - The item will not be agendized.

Councilmember Laskey requested recognition for former Councilmember Gus Wolter. Consensus was reached - The item will be agendized for October 22, 2025.

M. ADJOURNMENT
Mayor Lands adjourned the meeting at 7:4X p.m. to the next regular meeting of the Cloverdale City Council scheduled for October 22, 2025.

APPROVED ON: October 22, 2025
_____________________
Mike Maloney, City Clerk
28 City Council/Successor
Agency
Agenda Item Summary
Agenda Item:

Meeting Date:

F.3
October 22, 2025
Agenda Section:

Consent
Staff Contact:

Police Chief Chris Parker
Agenda Item Title:

Consider a Resolution of the City Council of the City of Cloverdale Authorizing the City Manager to Execute an Agreement with the Cloverdale Unified School District for the Sale of Two Large Fans for $1.00 Recommended Council Action(s):

Adopt a Resolution Entitled: A Resolution of the City Council of the City of Cloverdale Authorizing the City Manager to Execute an Agreement with the Cloverdale Unified School District for the Sale of Two Large Fans for $1.00
________________________________________________________________________________________ Background:

The City of Cloverdale previously purchased two large industrial fans (Model number CMPC 4213 serial number B24, 1/2 horsepower, 115 Volts with the option of wall mount or standalone with remote control) for use at the outdoor stage in the Cloverdale Plaza. The intent was to provide ventilation and cooling for performers during community events. However, after testing, it was determined that the fans were not practical for this purpose:
• They were too large and powerful for the confined stage area. • The noise level created by the fans interfered with performances. • The fans were not sufficiently adjustable to provide the targeted cooling needed for performers.

As a result, the City has no practical use for the fans in their current inventory and removed the fans from the stage.

The Cloverdale Unified School District has expressed interest in purchasing these fans for use in the high school gymnasium. Their size and power are well-suited for ventilating the gym during school sporting events and other large gatherings. Furthermore, their placement in the school gym provides a valuable community resource: in the event of a disaster, the gymnasium serves as a designated emergency shelter or temporary evacuation point (TEP). Proper ventilation will improve comfort, safety, and air circulation for residents utilizing the facility during emergency shelter operations.
________________________________________________________________________________________ 29 City Council/Successor Agency Agenda Item Summary
Meeting Date: October 22, 2025

Summary:

The Cloverdale Unified School District has expressed interest in acquiring the fans for use in the high school gymnasium. Their size and power are well-suited for gym ventilation during school sporting events and other large gatherings. In addition, having the fans located in the high school gymnasium provides a valuable community benefit:
• School Use: The fans will enhance safety, comfort, and air quality for students, athletes, and spectators.
• City Benefit: Equipment that is otherwise unused will remain in Cloverdale for community purposes.
• Emergency Preparedness: The gymnasium is a designated emergency shelter and temporary evacuation point (TEP). The fans will support disaster response operations by improving comfort and air circulation for displaced residents.

To further support the School District and the community, staff proposes selling both fans to the District for $1.00 total, symbolizing a transfer of equipment for public benefit rather than a commercial transaction. ________________________________________________________________________________ Options:

1. Approve the sale of the two large fans to the Cloverdale Unified School District for $1.00.

2. Direct staff to explore alternative uses or retention of the fans.

3. Deny the request.
________________________________________________________________________________________ Subcommittee Recommendation:

N/A
________________________________________________________________________________________ Budget/Financial Impact:

The City will receive $1.00 in revenue for the sale of the fans. While the fiscal impact is nominal, the broader community benefit through improved school facilities and enhanced disaster shelter readiness outweighs the financial consideration.
________________________________________________________________________________________ Attachments:

1. Resolution
30 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____-2024

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AUTHORIZING THE

CITY MANAGER TO EXECUTE AN AGREEMENT WITH THE CLOVERDALE UNIFIED SCHOOL DISTRICT FOR THE SALE OF TWO LARGE FANS FOR $1.00
WHEREAS, The City of Cloverdale previously purchased two large industrial fans (make and model to be inserted) for use at the outdoor stage in the Cloverdale Plaza to provide ventilation and cooling for performers during community events; and
WHEREAS, It was determined that the fans were not practical for stage use because they were too large, too loud, and not adjustable for the intended purpose; and WHEREAS, The fans are no longer of use to the City and would be better utilized at the Cloverdale High School gymnasium to improve ventilation during sporting events and large gatherings; and WHEREAS, The Cloverdale Unified School District has expressed interest in acquiring the fans, and their use at the high school gym will also provide a valuable community resource during emergencies when the gymnasium serves as a temporary evacuation point or disaster shelter; and WHEREAS, The City Council finds that selling the fans to the Cloverdale Unified School District for $1.00 total is in the public interest, providing direct community benefit and supporting both education and emergency preparedness.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby authorizes the City Manager to execute an agreement with the Cloverdale Unified School District for the sale of two large fans (make and model to be inserted) for the amount of $1.00.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the ___ day of _______ 2023 by the following roll call vote:

Ayes: (_) Councilmember Brigham, Councilmember Cruz, Councilmember Turner, Noes: (_) None

Absent: (_)
Abstaining: (_) None
APPROVED: ATTEST:
_________________________ __________________________
Todd Lands, Mayor Mike Maloney, City Clerk
31 City Council/Successor Agency
Agenda Item Summary Agenda Item:

Meeting Date:

F.4
October 22, 2025
Agenda Section:

Consent
Staff Contact:

Susie Holmes, Finance Director
Agenda Item Title:

Consider a Professional Services Agreement with Hildebrand Consulting LLC for the Update of Water and Sewer Rate Study
_______________________________________________________________________________________ Recommended Council Action(s):

Adopt a Resolution Entitled “Resolution of the City Council of the City of Cloverdale authorizing the City Manager to Execute a Professional Services Agreement with the Hildebrand Consulting LLC for Preparation of an Update to the Water and Sewer Rate Study.”
________________________________________________________________________________________ Background:

The City operates two enterprise funds—Water Utility and Wastewater (Sewer) Utility—responsible for the supply, treatment, distribution, collection, and maintenance of their respective systems. Both utilities are funded through user rates designed to recover the full cost of operations, maintenance, and system improvements, while capital projects related to new development are funded through impact fees.

To maintain financial stability and long-term sustainability, the City has implemented a multi-phase approach:

1. Master Planning:
- Sewer System Master Plan adopted in September 2009
- Water System Master Plan adopted in August 2010

2. Impact Fee Update:

The City revised its development impact fee ordinance and resolutions in June 2011 (effective August 2011) to ensure cost recovery for system expansions.

3. Rate Study and Model Development:

The City completed a comprehensive Water and Sewer Rate Study prepared by Hildebrand Consulting, accepted by the City Council on June 9, 2021. The study recommended rate adjustments necessary to maintain service levels and financial stability.
- Water Rates: Increased 6% in 2021, and 12% annually from 2022 through 2025. - Sewer Rates: Increased 3% in 2021, and 10% annually from 2022 through 2025.

These rate adjustments have been implemented according to the 2021 recommendations. ________________________________________________________________________________________ Summary:

To ensure continued financial sustainability and compliance with Proposition 218, it is now necessary to update the 2021 Rate Study. The update will incorporate current projections for factors affecting rates, including customer demand, operating and maintenance expenses, and planned capital improvements beyond FY 2025–26.
32 City Council/Successor Agency Agenda Item Summary
Meeting Date: October 22, 2025

Hildebrand Consulting, LLC will prepare an updated multi-year financial model, conduct a cost-of-service analysis, and recommend rate structures that ensure equitable cost allocation while maintaining system stability. The update will also address legal developments concerning tiered rates and drought-related demand fluctuations.

Key tasks include:
- Project Initiation and Management: Kick-off meeting, coordination, and oversight. - Data Collection and Analysis: Review of financial, budget, capital, and customer data. - Multi-Year Financial Plan Development: Preparation of long-range financial plans reflecting capital and debt obligations.
- Cost-of-Service Analysis and Rate Design: Development of rate schedules for a five-year period in compliance with Proposition 218.
- Report Preparation: Drafting Administrative, Final Draft, and Final Reports. - Proposition 218 and AB 2257 Compliance Assistance: Support with public notices and hearing requirements. ________________________________________________________________________________________ Options:

The following options are available:

1. Adopt the Resolution authorizing the Professional Services Agreement with Hildebrand Consulting, LLC.

2. Reject the resolution and direct staff to solicit additional proposals.

3. Provide alternative direction to City Staff.
________________________________________________________________________________________ Subcommittee Recommendation:

The Administration Subcommittee reviewed the proposal and recommends forwarding this item to the City Council for approval.
________________________________________________________________________________________ Budget/Financial Impact:

The proposed agreement totals $64,750, to be allocated between the Water and Sewer Enterprise Funds. No General Fund impact is anticipated. The expenditure has been included in the FY 2025–26 City Budget. ________________________________________________________________________________________ Attachments:

1. Resolution

2. Exhibit A to Resolution - Proposal from Hildebrand Consulting, LLC 33

CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____ –2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE AUTHORIZING THE CITY

MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH HILDEBRAND CONSULTING

LLC FOR THE PREPARATION OF AN UPDATE TO THE WATER AND SEWER RATE STUDY WHEREAS, the City of Cloverdale operates two enterprise utilities—Water and Wastewater (Sewer)— which are responsible for the supply, treatment, distribution, collection, and maintenance of the City’s water and sewer systems; and
WHEREAS, the City Council adopted Water and Sewer Master Plans in 2009 and 2010 respectively, establishing the framework for maintaining and expanding the City’s water and wastewater systems; and
WHEREAS, in June 2021, the City Council accepted the Water and Sewer Rate Study prepared by Hildebrand Consulting, LLC, which recommended rate adjustments necessary to sustain the financial stability of both utilities and to meet operational and capital needs; and WHEREAS, the City has implemented the rate increases recommended in the 2021 Rate Study to ensure recovery of costs associated with operations, maintenance, and capital improvements; and WHEREAS, it is necessary to update the 2021 Rate Study to reflect current and projected financial conditions, changes in customer demand, updated operating costs, and future capital improvement plans beyond Fiscal Year 2025–26; and
WHEREAS, Hildebrand Consulting, LLC has submitted a proposal to prepare the Water and Sewer Rate Study Update in an amount not to exceed $64,750, which will be funded by the Water and Sewer Enterprise Funds with no impact to the General Fund; and WHEREAS, the City’s Administration Subcommittee has reviewed the proposal and recommends approval of the Professional Services Agreement with Hildebrand Consulting, LLC; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby authorizes the City Manager to execute a Professional Services Agreement with Hildebrand Consulting, LLC in an amount not to exceed $64,750 for preparation of the water and sewer rate study update, in a form approved by the City Attorney.

IT IS FURTHER RESOLVED That the City Manager is authorized to take all necessary actions to implement this resolution.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the 22nd day of October 2025 by the following roll call vote:

Ayes:

Noes:
34

Absent:

Abstaining:

APPROVED: ATTEST:
______________________________ ____________________________________ Todd Lands, Mayor Mike Maloney, City Clerk
Attachment:

Exhibit A – Proposal from Hildebrand Consulting, LLC
35

Susie Holmes
Finance Director August 8, 2025
City of Cloverdale
124 N. Cloverdale Blvd.

Cloverdale, CA 95425

Subject: Proposal for 2025 Water & Wastewater Financial Plan and Rate Update Study Dear Ms. Holmes,
In response to your request, Hildebrand Consulting, LLC. is pleased to submit this proposal to the City of Cloverdale to conduct rate studies for the Water and Wastewater utility systems. This proposal includes a scope of services, schedule, and cost estimate for the study.

The study described herein will update the City’s water and wastewater rates to achieve full cost recovery of annual system expenses associated with each respective system. The financial plans will identify annual water and wastewater rate revenue needs with consideration of operating and maintenance costs, debt service obligations, capital program needs, and financial reserve policies.

The existing rate structures were last updated during a 2020 rate study and are based on clear and equitable cost allocation methodologies with cost bases that meet both the requirements of California state law (namely Proposition 218) and City policy objectives. Our update to the City’s existing rates will consider California’s evolving legal landscape, including recent relevant court decisions. We will ensure that the City’s water and wastewater rates continue to be consistent with legal requirements for cost of service and proportionality (as required by the California Constitution).

Mark Hildebrand brings over 22 years of broad experience in California as a utility rate and management consultant to municipal utilities. He has performed hundreds of studies covering a diverse range of rate setting, cost allocation, and financial planning to more than 50 clients. As independent an consultants Hildebrand Consulting and The Reed Group offers a distinctive value proposition: our seasoned and experienced consultant will be *directly* engaged in all facets of work and our services are provided at significantly more affordable rates than peers at larger consultancies. Mark Hildebrand will be fully committed to the project (including all meetings, communications, and deliverables). Mr. Hildebrand’s resume has been attached as Attachment A. A list of Hildebrand Consulting clients has been attached as Attachment B.

The remainder of this letter describes the scope of work, estimated cost, and schedule for the water and wastewater rate study.
36 Proposal for the City of Cloverdale
2025 Water & Wastewater Rate Studies

Scope of Work:

The water and wastewater rates and financial plans will be developed in a manner similar to the rate study completed by Hildebrand Consulting in 2020, and will include the following tasks:
• Project Initiation and Management – Includes a kick-off conference call with staff and contract management and additional conference calls as needed.
• Data Collection and Analysis – Collect, compile, review, and analyze financial, budget, CIP, customer account, water use, and wastewater data and information, including policy goals and objectives. We understand that new CIPs will soon be adopted by the City. • Develop Multi-Year Financial Plan Models – Develop water and wastewater financial plans reflecting operations, capital program, and debt obligations. The planning horizon will match the time period covered by the City’s capital improvement plans. If needed, attention will be given to estimating the potential timing and sizing for debt issuance in order to finance planned capital improvement projects.

The multi-year financial plans will be used to identify annual revenue requirements for the recommended financial strategy.
• Cost- of- Service Analysis and Rate Design – This task will include cost- of-service analyses and preparation of water and wastewater rate schedules. We will follow the requirements of Proposition 218, including new guidance provided by the recent court decisions, in determining water and wastewater rates and in allocating costs to each customer. Rate schedules will be developed for up to a 5-year period based on annual revenue requirements. We will provide time for the City’s legal counsel to review the rate recommendations prior to moving forward with the rate adoption process. We will also consider whether automatic rate adjustment formulas, as authorized by California statutes, would be of potential benefit to the City.
• Prepare Water and Wastewater Financial Plan and Rate Update Study Report – Study recommendations on the financial plan and water/wastewater rates will be documented in a report including all underlying assumptions, proposed financial strategy, cost of service analysis, rate structures, water shortage strategy, and policy recommendations. This task will include preparing an Administrative Draft, Final Draft, and Final report. An administrative draft report will be prepared for staff and legal review.

Comments on this draft will be incorporated into a Final Draft, which will be presented to the City Council.

The Final report will be prepared consistent with rates contained in the Notice of Public Hearing. • Assist City Staff with Proposition 218 and AB 2257 Compliance – Assist staff by reviewing a draft public notice and working with the City Attorney on the process and procedures to be followed in adopting the water and wastewater rates. This task will include assistance with AB 2257, which is a new law that is available to help protect the City from litigation. • 2 Meetings with Council Subcommittee – Meet up to two times with a Council Subcommittee to present initial study findings and receive feedback prior to presenting final recommendations to the full City Council.

The presentation will include a survey of the water and wastewater rates of other regional public utilities. 37 Proposal for the City of Cloverdale
2025 Water & Wastewater Rate Studies

The budget assumes that these meetings will be conducted via video conference, although in-person meetings are available.
• 2 Presentations to the City Council – Present the study recommendations to the City Council in advance of mailing public notices of proposed rate increases and incorporate any changes resulting from their comments into the preparation of the Final report. The budget assumes that these meetings will be conducted via video conference, although in-person meetings are available. • Public Hearing – Prepare for and make a brief presentation and respond to questions/comments from the City Council during a public hearing to adopt the water and wastewater rate recommendations.

The budget assumes that this meeting will be conducted via video conference, although in-person meetings are available.

Cost Proposal
The total estimated cost to perform the water and wastewater rate update study is summarized in the table below. This cost estimate is based on having a total of five (5) Council/subcommittee meetings (via video conference). The additional cost of in-person meetings is $750. We will prepare materials for meeting with the City Council and PDF versions of the draft and final reports.

It is our practice to bill clients monthly for actual time and expenses incurred during the prior month. We do not bill for travel expenses and no other out-of-pocket expenses are anticipated at this time. Mark Hildebrand’s hourly billing rate is $250.

Hildebrand
Consulting
Hourly Rate: $250
Task 1 Study Kickoff 10 $2,500
Task 2 Financial Plan 76 $19,000
Task 3 Cost of Service & Rate Design 48 $12,000
Task 4 Adminstrative Record, Prop 218 and AB 22 70 $17,500 Task 5 Meetings 40 $10,000
Total Hours: 244
Direct & Travel Expenses: $0
Proposed Fee: $61,000
Contingency for in-person meetings: $3,750
Total Not to Exceed: $64,750
Cost by
Task
38 Proposal for the City of Cloverdale
2025 Water & Wastewater Rate Studies

Schedule
An initial timeline for the project is listed below, assuming that the study begins in September. The timeline will be reviewed and, if necessary, adjusted during the kick-off meeting for the project. The proposed timeline would enable the City to adopt new water rates in July 2026.

Data request and kick-off meeting Mid-September
Complete financial plan analyses November
Complete Cost of Service Analysis and Rate Design December Review Admin. Draft Report with Staff/Legal January
Draft Report & Presentation to City Council February
Finalize Report & Mail Notice of Public Hearings March
Public Hearing May
Implement New Rates July 1, 2026
Hildebrand Consulting is grateful for the opportunity to be of service to the City. Please let me know if you would like to discuss this proposal in greater detail.

Sincerely,
Mark Hildebrand
Hildebrand Consulting, Inc.

39 Proposal for the City of Cloverdale
2025 Water & Wastewater Rate Studies
Attachment A

Attachment A: Resume
40 Proposal for the City of Cloverdale
2025 Water & Wastewater Rate Studies

ATTACHEMENT A

M ARK H ILDEBRAND

FOUNDER AND PRINCIPAL
Owner and founder of Hildebrand Consulting, LLC., Mark Hildebrand is a finance and management consultant to local governments who bridges the disciplines of financial analysis and organizational effectiveness. He has performed scores of financial plans, fee studies, cost allocation plans, and water and wastewater rate studies. Mr.

Hildebrand is an expert in Proposition 218 and California’s legal requirements regarding utility finances and cost allocation principles. He has been published by the AWWA Journal for articles addressing the challenges of utility service pricing in California.

AREA OF EXPERTISE
» Financial Planning
» Utility Rate/Fee Studies
»Strategic Business Planning
» Capital Facility Financing
» Alternative Project Delivery

PROFESSIONAL HISTORY
» Hildebrand Consulting, LLC., Owner, 2018 - present
» MWH / STANTEC Consulting, Inc., Principal, 2014-2018
» ARCADIS / Malcom Pirnie, Senior Consultant, 2004 - 2014 » Clipper Windpower, 2003 – 2004, Researcher
» IT Corp, Analyst, 2000 – 2002
» Peace Corps, 1998 – 2000, Madagascar

EDUCATION
» B.S., Ecology, University of California, Berkeley, 1998 » M.S., Management, University of California, Santa Barbara, 2004

CERTIFICATION
» Change Management (PROSCI)
» Certified Document Technologist (DBIA)

PUBLICATIONS & PRESENTATIONS
“M1 Manual – Principal of Water Rates, Fees and
Charges” Editor and contributing author
"Conservation Rates Made Legal: Water Budgets and
California Law," Journal of the American Water
Works Association, Vol. 101, No. 4, April 2009 (lead
author).
"Water Rates, Fees, and the Legal Environment,"
American Water Works Association, 2nd Edition,
2010. ISBN 978-1-58321-796-2 (contributing editor).
"Affording Conservation Revenue Challenges Facing
Utilities," Proceedings, International City
Management Association, October 17-20, 2010. (Copresenter). "California Finance Law: Water Budgets and
California Law," Proceedings, Utility Management
Conference, February 17-21, 2009 (Presenter).
"Defining Latest Trends in Conservation Rate
Design: Creating a Nexus Between Cost of Service
Principles and Rate Structure," Utility Management
Conference, February 17-20, 2009 (Co-presenter).
41 Proposal for the City of Cloverdale
2025 Water & Wastewater Rate Studies

ATTACHEMENT A

SAMPLE PROJECT EXPERIENCE
Mark Hildebrand has conducted over 100 rate studies for utilities that are similar to the City. The following is a sample of some of those projects.

Coachella Valley Water District, Comprehensive Rate Study Project Manager for a multifaceted rate study to a wholesale State Water Contractor that provides domestic water, sewer, recycled water, canal (irrigation) water, and replenishment program services.

City of Santa Ana, Comprehensive Water, Sewer and Recycled Water Rate Study
Project Manager in delivering a comprehensive cost-ofservice analysis and rate design project to address significant reductions in water sales. Examined a variety of scenarios to provide a cost-basis for tiered rates, consistent with the requirements of Prop 218.

Moulton Niguel WD Water/Sewer Rate Study
Project Manager in delivering a water, sewer and recycled water financial plan, cost-of-service analysis, and water budget-based rate design project. Work included conforming large volumes of billing data for water budget-based rates, developing financial models, debt and bond issuance
evaluation (financial strategy), long term financial
forecasting, drought rate policies.

City of Fullerton, Water Rate Study
Project Manager in delivering a comprehensive water costof-service analysis and rate design project to address the City’s epidemic of water main ruptures. Spent extensive time with a citizen advisory committee in order to determine the proper level of capital reinvestment in the City’s underground infrastructure.

Soquel Creek Water District, Santa Cruz County
Project Manager in delivering a comprehensive water costof-service analysis and rate design project to address significant reductions in water sales. Examined a variety of scenarios to provide a cost-basis for tiered rates, consistent with the requirements of Prop 218.

Ross Valley Sanitation District, Sewer Rate Study
Delivered a comprehensive wastewater financial plan, costof-service analysis and rate design project for this relatively small special district in Marin California. The scope of work may include a consolidation assessment of two local
systems.

City of Santa Rosa, Water and Sewer Rate Studies
Multiple rate studies for Santa Rosa Water, which include detailed cost of service analyses, refinement of current rate structures, development of a five- and ten-year financial plans, and review of financial policies and practices. The study is complicated by the effects of the recent Tubbs Fire.

Casitas Municipal Water District, Water Rate Study
Project Manager in delivering a comprehensive water
financial plan, cost-of-service analysis and rate design project for this mixed agricultural community. One of the project challenges was the California drought that ended in 2017 for most of the state but persisted hydraulically
isolation community. The scope included numerous Board
workshops.

Indian Wells Valley WD, Water Rate Study
Current Project Manager for a comprehensive water rate
study financial plan update that will ensure that rates are sufficient and consistent with the requirements of
Proposition 218. The study includes fire service charges, pumping elevation charges, and bulk rates. The study is examining SGMA costs and funding mechanisms for the lead agency of their GSA.

Indio Water Authority, Cost Allocation Plan & Fee Study Lead consultant for a cost allocation plan project in
association with a Comprehensive Service Fee Study. The project developed a comprehensive list of Service Fees that were set at levels to reflect the true cost of providing the services and in compliance with OMB Circular A87. The scope included identification of new Service Fees and calculation of the maximum-justifiable rates. This study also examined anticipated GSP costs and rate structures.

City of Norco, Financial Planning
Project Advisor in this water utility financial planning, costof-service analysis and rate design project. 42 Proposal for the City of Cloverdale
2025 Water & Wastewater Rate Studies

ATTACHEMENT B

Attachment B: California Client List
43 Proposal for the City of Cloverdale
2025 Water & Wastewater Rate Studies

ATTACHEMENT B
Attachment B: California Utility Rate Study Client
44 City Council/Successor
Agency
Agenda Item Summary
Agenda Item:

Meeting Date:

F.5
October 22, 2025
Agenda Section:

New Business
Staff Contact:

Derrick Montanye, Public Works Director
Agenda Item Title:

Consider Approval of C&S Engineers’ Scope of Work and Budget Adjustment for Runway 32 PAPI and REIL Design Services, and Authorization for the City Manager to Execute a Contract Recommended Council Action(s):

Adopt a Resolution Entitled: “A Resolution of the City Council of the City of Cloverdale Approving the Design Scope of Work and Budget Amendment for the Runway 32 PAPI and REIL Design Project, and Authorizing the City Manager to Execute an Agreement with C&S Engineers, INC. ________________________________________________________________________________________ Background:

The City of Cloverdale operates the Cloverdale Municipal Airport and has been awarded a Federal Aviation Administration (FAA) Airport Infrastructure Grant (AIG) under the Bipartisan Infrastructure Law (BIL), Grant No. 3-06-0045-017-2024, to fund design and future installation of a new Precision Approach Path Indicator (PAPI) and Runway End Identifier Lights (REIL) at Runway 32.

The purpose of these improvements is to enhance approach guidance, visibility, and overall safety for aircraft operations at the airport. The grant covers 90% of eligible project costs, with the City providing the remaining 10% local match.
________________________________________________________________________________________ Summary:

C&S Engineers, Inc. prepared a detailed Scope of Work and Fee Proposal for design and bidding services totaling $89,063.

The scope includes:
• Environmental review and categorical exclusion documentation; • Electrical and civil engineering design for PAPI and REIL systems; • Coordination with FAA during the design phase;
• Bid phase assistance through advertisement and contractor review.

The project is entirely grant-funded under the FAA BIL program, with the FAA reimbursing $81,956 (90%) and the City’s local share being $7,107 (10%).

Approval of this item will allow the City to move forward with the design phase, which is a prerequisite for future FAA construction funding.
________________________________________________________________________________________ Options:

1. Approve the resolution as recommended;

2. Provide alternat direction
________________________________________________________________________________________ 45 City Council/Successor Agency Agenda Item Summary
Meeting Date: October 22, 2025

Subcommittee Recommendation:

N/A
________________________________________________________________________________________ Budget/Financial Impact:

A budget adjustment in the amount of $89,063 is required to fund the design contract.

Funding will be provided as follows:
• FAA BIL Grant (3-06-0045-017-2024): $81,956 (90%)
• City Local Match: $7,107 (10%)
________________________________________________________________________________________ Attachments:

1. Resolution

2. Exhibit A – C&S Engineers, Inc. Scope & Fee Proposal (Runway 32 PAPI and REIL Design) 46 CITY OF CLOVERDALE

CITY COUNCIL
RESOLUTION NO. ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVERDALE APPROVING THE DESIGN SCOPE OF WORK AND BUDGET AMENDMENT FOR THE RUNWAY 32 PAPI AND REIL

DESIGN PROJECT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH C&S ENGINEERS, INC.

WHEREAS, the City of Cloverdale owns and operates the Cloverdale Municipal Airport; and WHEREAS, the City has received a Federal Aviation Administration (FAA) Airport Infrastructure Grant under the Bipartisan Infrastructure Law (BIL), Grant No. 3-06-0045-017-2024, to fund the design of the Runway 32 Precision Approach Path Indicator (PAPI) and Runway End Identifier Lights (REIL) installation project; and
WHEREAS, the proposed improvements will enhance approach visibility, operational safety, and compliance with FAA standards at the Cloverdale Municipal Airport; and WHEREAS, C&S Engineers, Inc. has submitted a detailed Scope of Work and Fee Proposal to provide professional engineering design, environmental review, coordination, and bid phase services for the Runway 32 PAPI and REIL Design Project at a not-to-exceed cost of $89,063; and WHEREAS, the FAA BIL grant will fund 90% of the eligible project costs ($81,956) and the City’s local matching share is 10% ($7,107); and
WHEREAS, staff recommends approval of a budget adjustment to appropriate the full amount of $89,063 for the design services and authorization for the City Manager to execute a professional services agreement with C&S Engineers, Inc.; and
WHEREAS, the proposed action is categorically exempt from the California Environmental Quality Act (CEQA) under Section 15378(b)(4) of the CEQA Guidelines as it constitutes a government fiscal activity that does not involve any specific commitment to a project which may result in a physical change in the environment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cloverdale hereby :

1. Approves the Scope of Work and Fee Proposal submitted by C&S Engineers, Inc. for the Runway 32 PAPI and REIL Design Project in the amount of $89,063;

2. Approves a budget adjustment to appropriate $89,063 to fund the design phase; and

3. Authorizes the City Manager to execute a professional services agreement with C&S Engineers, Inc. in a form approved by the City Attorney.

The foregoing Resolution was duly introduced and adopted by the City Council of the City of Cloverdale at its regular meeting held on the ___ day of _______ 2025 by the following roll call vote:

Ayes: (_) Councilmember Brigham, Councilmember Cruz, Councilmember Turner, Noes: (_) None
47 Absent: (_)
Abstaining: (_) None
APPROVED: ATTEST:
_________________________ __________________________
Todd Lands, Mayor Mike Maloney, City Clerk
Attachments:

Exhibit A – C&S Engineers, Inc. Scope & Fee Proposal (Runway 32 PAPI and REIL Design) 48 SCHEDULE A

SCOPE OF WORK
Project Title: Runway 32 PAPI’s and REIL’s Installation Airport Name: Cloverdale Municipal Airport
Services Provided: Design and Bidding Services
Project Description:

TheCONSULTANT shall provide required professional services to design the Runway 32 PAPI’s and REIL’s Installation project at Cloverdale Municipal Airport. The proposed Project will be performed and constructed by the SPONSOR with grant assistance from the Federal Aviation Administration (FAA) Bipartisan Infrastructure Law (BIL).

This project will include the installation of a new PAPI and REIL’s at the Runway 32 end. Other associated items to be included in this project are trenching, installation of conduit, cable, electrical structures, electrical power supply equipment, transformers, disconnects and racks. Existing conduit under the runway pavement may be used for installation of proposed cables unless its integrity or available space is not adequate. Horizontal Directional Drilling (HDD) will be used to install new conduit across the runway if needed.

A reimbursable agreement with the FAA is not anticipated during the design phase of this project and any work required by the CONSULTANT for a reimbursable agreement for design is specifically excluded from this contract.

Professional services to be provided by the CONSULTANT shall include electrical and civil engineering services, as applicable, required to accomplish the following items ("Basic Services"):

ADMINISTRATION PHASE
The CONSULTANT shall aid the SPONSOR by acting as its liaison and Project coordinator with the FAA during the Project’s design. In addition, the CONSULTANT shall assist the SPONSOR in the preparation of paperwork required to secure funds for the Project. The specific services to be provided or furnished for this Phase of the Project are the following:

1. Preparation of grant application packages; coordination of their execution by the SPONSOR; and submission to the funding agencies.

2. Preparation of reimbursement request packages; coordination of their execution by the SPONSOR; and submission to the funding agencies.

3. During the Design Phase, to aid the SPONSOR by acting as its liaison and Project coordinator with the funding agencies.

4. CONSULTANT will prepare a Federal Aviation Administration (FAA) Extraordinary Circumstance Information Submittal for the categorical exclusion of the proposed PAPI and REIL’s installation project at the Airport. This included the search and review of technical information regarding the existing conditions of the airport and surrounding area, completion of the required submittal form, and preparation of an associated exhibit to graphically display the proposed action. 49 ENVIRONMENTAL
The CONSULTANT shall assist the SPONSOR in the process to environmentally clear the Project. The specific services to be provided or furnished for this Phase of the Project are the following:

1. Perform a preliminary environmental review, including the collection and review of available documents such as published wetland maps, soil conservation survey maps, aerial imagery, and previous master plan and environmental archaeological studies, to identify potential impacts the Project may have on the environment.

2. Prepare and complete appropriate NEPA forms, it is assumed this project will qualify for Categorical Exclusion (CatEx) under NEPA. If FAA determines that an Environmental Assessment is necessary, the cost of these services is not included in the CONSULTANT’s original Scope of Service.

3. An electronic version of the CatEx will be submitted to the Client for review and comment.

CONSULTANT will address comments and prepare CatEx to be submitted to the FAA. One round of Client comments and one round of FAA comments will be addressed.

SCHEMATIC DESIGN PHASE
The Schematic Design Phase is intended to identify and evaluate alternatives to provide cost-effective and practical solutions for the work items identified. The CONSULTANT will evaluate alternatives through contacts with local authorities, review of the pre-application, field investigations, and a practical design approach. The Project's design will take advantage of local knowledge and experience and will utilize expertise from recent construction projects in an effort to design a cost-effective Project. The specific services to be provided or furnished for this Phase of the Project are the following:

1. Schedule and conduct a pre-design meeting (Zoom/Teams) with the SPONSOR to review the scope of services and become familiar with the Project requirements and operational concerns during the Project's construction.

2. Acquire and review record documents (such as plans, specifications, reports, and studies) to become familiar with data that is available for the project

3. Perform a preliminary Project site inspection to further familiarize the design team with Project areas.

4. Develop schematic designs, including preliminary plans and prepare preliminary opinion of probable construction costs for each major element of the Project.

5. Develop preliminary cable circuitry requirements. Investigate existing electrical system capacities and perform preliminary design of electrical power distribution and control systems.

6. Perform Preliminary Siting for the PAPI’s in accordance with FAA AC 150/5340-30 in order to determine horizontal location of PAPI equipment, check for obstacle clearance, elevations, angles and TCH.

7. Develop a schematic Construction Safety Phasing Plan (CSPP) that endeavors to limit interference by the Project’s construction with airport and tenant operations.

8. Prepare the 7460 form, Notice of Proposed Construction or Alteration.

9. Submit both the CSPP and 7460 form electronically to the FAA.

10. Schedule and conduct a meeting with the SPONSOR to review the schematic designs. 50 FINAL DESIGN PHASE
The services included under this Phase shall generally consist of services required to furnish the SPONSOR with a complete set of Contract Documents for the Project, including Final Plans, Specifications, Engineer’s Design Report, and opinion of probable construction costs. Services to be performed or furnished during this Phase may include revising the schematic design submittal information to comply with SPONSOR comments and then completion of the final design. Plans and Specifications, suitable for unit price bidding, will be completed; final design will be coordinated with the SPONSOR; and a complete set of bid documents will be furnished to the SPONSOR. A final opinion of probable construction cost and the final Design Report will also be prepared and submitted.

The specific services to be provided or furnished for this Phase of the Project are the following:

1. Finalize electrical power distribution and system designs, and detail installations.

2. Finalize PAPI siting and location in accordance with FAA AC 150/5340-30 and perform an OCS survey check to verify no obstruction penetrate the surface.

3. Prepare final designs of structural Project elements, such as PAPI, REIL’s and disconnect foundations.

4. Conduct site inspections to review Project-related existing physical features and facilities.

5. Submit 90% plans, specifications, and engineer’s estimate to the FAA for review and approval to advertise.

6. Prepare final Contract Drawings (100% PS&E).

7. Prepare written design report documenting items such as design concepts, assumptions, and alternative designs. Identify conflicts with or deviations from FAA standards for design items, and request a waiver from the FAA if necessary.

8. Prepare final Contract Drawings. A preliminary list of Contract Drawings is as follows:

1. Title Sheet

2. Sheet Index, Legend, Survey Info

3. General Plan

4. Work Phasing Plan

5. Runway 32 PAPI Plans (3 Sheets)

6. PAPI Details

7. Electrical Plan (3 Sheets)

8. Electrical Details (2 Sheets)

9. One-line diagrams

10. Miscellaneous Details

9. Perform a detailed quantity takeoff of all bid items to be included on the Contract Drawings and in the General Specifications of the Contract Documents.

10. Finalize General Specifications and prepare written Technical Specifications for all construction materials and installations. Finalize construction phasing and operations plan and include in Specifications.

11. Prepare final opinion of probable construction costs based upon the actual bid items and quantity takeoffs.

12. Submit final documents to SPONSOR for final review and comment. Schedule and conduct draft final review meeting with SPONSOR to discuss and resolve final comments. 51 13. Submit electronic copies of the bid documents to SPONSOR for bidding purposes. Bid documents shall consist of the Contract Drawings and Specifications.

BID PHASE
The Bid Phase is that time frame between completion of the design process and beginning of actual construction when the SPONSOR publicly advertises and receives bids, awards contracts to the lowest responsible bidder, and executes a construction contract to perform the work with the successful contractor(s). The CONSULTANT shall assist the SPONSOR during this Phase as required.

The specific services to be provided or furnished for this Phase of the Project are the following:

1. Assist SPONSOR in the advertisement of the Project and issuance of bid documents.

2. Receive and respond as required to questions from potential bidders regarding the Contract Documents.

3. Schedule and conduct pre-bid conference(s) if requested by SPONSOR and advise SPONSOR on matters relating to design. Prepare meeting minutes of the pre-bid conference(s).

4. Prepare addenda to the bid documents after advertisement and prior to bidding as required upon the SPONSOR’s approval.

5. Upon receipt of bids, perform bid reviews. The bid review shall include items such as a check of the contractor’s bid extensions, bid security, execution of bid, non-collusive bidding certificate, EEO certification, statement of surety’s intent, addenda receipt, "Buy American "certificate, subcontractors and suppliers list, Disadvantaged Business Enterprise (DBE) certification, eligibility certification, corporate bidder’s certification, non-discrimination statement and nonsegregated facilities certificate. Request evidence of competency and evidence of financial responsibility from the contractor. Review contractor’s list of personnel, list of equipment, and financial statement.

6. Prepare final bid tabulation, recommendation/rejection of award to the SPONSOR, and a sample award letter. Request concurrence of award from the FAA.

PROJECT FEE
At the request of the SPONSOR, the CONSULTANT proposes to provide the scope of services on a Lump Sum basis not to exceed $89,063.00, as itemized in Schedule B.

PROJECT ASSUMPTIONS/EXCLUSIONS
Key Assumptions in developing a proposal for the environmental review are summarized below:
• The proposed project will not change the operational nature of the airport. Therefore, neither a noise analysis nor a traffic study will be required for this Project. • The proposed project would be considered “presumed to conform” and will not require an air quality analysis.
• A Section 4(f) Evaluation will not be required.
• Consultation/coordination with the USDA NRCS and preparation of form AD-1006 will not be required.
• This scope of service does not include a fee for a Section 106 review. Archeological/cultural resource surveys will not be required for this Project. If consultation with SHPO results in a request for archeological investigations, then the Client may enter into a supplemental agreement authorizing C&S to perform the necessary additional services. 52 • A Phase I/II Environmental Site Assessment, Environmental Due Diligence Audit (EDDA), soil sampling, and/or hazardous materials assessments will not be required. • Wetlands delineation, permitting, and final mitigation plans are not included in this scope. If it is determined that wetlands delineation, permitting, and final mitigation plans are necessary, then the Client may enter into a supplemental agreement authorizing C&S to perform the necessary additional services.
• No public meetings, hearings, or presentations will be required. • This scope of work does not include the preparation of any permits for the Project. • This scope of work does not include the preparation of any CEQA (California Environmental Quality Act) assessment.
• It is assumed that a presence/absence survey for T&E species will not be required. If it is determined that further federal or state T&E species surveys or a biological assessment are required, then the Client may enter into a supplemental agreement authorizing C&S to perform the necessary additional services.
• C&S’s fee associated with this Scope of Services was developed based upon an assumption that preparation of a short form or Full Environmental Assessment (EA) or a Federal-level Environmental Impact Statement (EIS) will not be necessary for the Project. If a short form or Full EA is determined to be necessary, then the Client may enter into a supplemental agreement authorizing C&S to perform the necessary additional services.

ADDITIONAL SERVICES
Payment for any additional services requested by the SPONSOR will be performed on a time-and-expense basis in conformance with the Billing Rate Schedule supplied by the CONSULTANT. Additional work scope and budget must be established between SPONSOR and CONSULTANT prior to the start of any additional work, and authorized in writing by the SPONSOR.

END OF SCHEDULE
53 PROJECT NAME: DATE:

PROJ DESCRIPTION: A/E:

CLIENT: PROJECT NO:

CLIENT MANAGER: PROJECT MANAGER:

I. DIRECT SALARY , OVERHEAD & PROFIT COSTS:

RATE OF PAY
TITLE ($/HR) @ HOURS COST
A. ADMINISTRATIVE ASSISTANT $ X 12 = $1,056 88.00
B. MANAGING ENGINEER $ X 61 = $16,531 271.00
C. PROJECT ENGINEER $ X 212 = $36,676 173.00
D. SENIOR DESIGNER $ X 112 = $16,128 144.00
E. DIRECTOR $ X 4 = $952 238.00
F. PRINCIPAL CONSULTANT $ X 15 = $2,940 196.00
G. CONSULTANT $ X 50 = $6,100 122.00
H. GRANTS ADMINISTRATOR $ X 24 = $2,928 122.00
TOTAL ESTIMATE OF LABOR: $83,311
II. ESTIMATE OF DIRECT EXPENSES:

A. TRAVEL, BY AUTO (FROM SACRAMENTO):
270 mile* @ 3 TRIP @ $0.655 = $531
B. TRAVEL, TOLL BRIDGE:
1 CAR @ 2 TRIP @ $9.500 = $19
C. TRAVEL, BY AIR:
1 TRIPS @ 1 PERSON @ $800.00 = $800
D. RENTAL CAR:
2 DAYS @ 1 PERSON @ $70.00 = $140
E. PER DIEM:
2 DAYS @ 1 PERSON @ $231.00 = $462
F. MISCELLANEOUS (PRINTING, SHIPPING, ETC.):
1 LS @ 1 MISC @ $200.00 = $300
* The current IRS rate as of January 1, 2023: 65.5 cents per mile .

TOTAL ESTIMATE OF DIRECT EXPENSES: $2,252
III. SERVICES BY OTHERS:

A. OCS SURVEY CHECK (CHAUDHARY & ASSOCIATES, INC.) = $3,500.00 TOTAL SERVICES BY OTHERS: $3,500
III. TOTALS:

TOTAL ENGINEERING DESIGN SERVICES : $89,063
May 10, 2023
C & S ENGINEERS, INC.

K24.TBD
David Moreno
Runway 32 PAPI's and REIL's Installation
Design and Bidding Services
City of Cloverdale
David Kelley

CONSULTING/ENGINEERING

COST SUMMARY
SCHEDULE "B"
54 PROJECT: Runway 32 PAPI's and REIL's Installation Date:

SERVICES: Design and Bidding Services Service Group Mgr:CLIENT: City of Cloverdale Project Manager:CLIENT MGR: David Kelley Project Number:

CONT
NO.

PHASE
NO. TASK Grants Administrator
Consultant
Principal Consultant
Director
Senior Designer
Project Engineer
Managing Engineer
Administrative Assistant TOTAL LABOR HOURS TOTAL LABOR DIRECT COSTS SERVICES BY OTHERS TOTALS 122$ 122$ 196$ 238$ 144$ 173$ 271$ 88$
Task 1: Administration Phase 12 24 4 40 $6,700 $6,700.00

1.01: Client Management 24 4 28 $5,236 $5,236.00

1.02: Grant Management 12 12 $1,464 $1,464.00
Task 2: Environmental 50 15 4 69 $9,992 $9,992.00

2.01: Preperation of NEPA CatEx 50 15 4 69 $9,992 $9,992.00 Task 3: Schematic Desing Phase (30%) 48 58 24 2 132 $23,626 $277 $23,903.00

3.01: Pre-Design Meeting (Zoom/Teams Conference) 2 2 4 $888 $888.003.02: Acquire and Review Record Documents 6 6 $1,038 $1,038.00

3.03: Site Visit/Inspection 10 10 20 $4,440 $277 $4,717.003.04: Develop Schematic Figures 32 4 36 $5,300 $5,300.00

3.05: Preliminary evaluation of existing electrical and proposed compatibilities 6 6 $1,038 $1,038.003.06: Preliminary PAPI Siting 6 6 $1,038 $1,038.003.07: Preliminary Construction Safety Plan (CSPP) 8 8 16 $2,536 $2,536.003.08: Schematic Opinion of Probable Cost 8 2 10 $1,926 $1,926.003.09: Quality Assurance/Quality Control & Revisions 8 2 8 18 $3,666 $3,666.003.10: Submit Design Documents 4 2 6 $868 $868.003.11: Schematic Design Review Meeting 2 2 4 $888 $888.00 Task 4: Final Design Phase (100%) 64 86 14 4 168 $28,240 $1,975 $3,500 $33,438.00

4.01: Finalize Electrical Components and Requirements 8 8 $1,384 $1,384.00

4.02: Field Verification/Siting Adjustments & OCS Survey Check 8 8 $1,384 $1,698 $3,500 $6,582.004.03: Design Report 4 20 2 26 $4,212 $4,212.004.04: Final Plan Preperations (100%) 40 16 56 $8,528 $8,528.00

4.05: Final Specification Preperation 16 2 18 $3,310 $3,310.004.06: Final Construction Phasing Safety & Operations Plan 8 2 10 $1,498 $1,498.004.07: E-file 7460 4 4 8 $1,268 $1,268.004.08: Final Opinion of Probable Construction Cost 4 2 6 $1,234 $1,234.004.09: Quality Assurance/Quality Control & Revisions 8 2 8 18 $3,666 $3,666.004.10: Submit Final Design Documents 4 2 6 $868 $868.004.11: Final Design Review Meeting 2 2 4 $888 $888.00 Task 5: Bid Phase 12 44 19 6 81 $14,753 $15,030.00

5.01: Assist the City in Advertisement 4 4 8 $1,436 $1,436.00

5.02: Respond as Required to Bidder Questions 8 2 10 $1,926 $1,926.005.03: Conduct Pre-Bid Conference 8 8 16 $3,552 $277 $3,829.005.04: Prepare Meeting Minutes of the Pre-Bid Conference 4 4 $692 $692.005.05: Prepare Addenda to the Bid Documents 12 2 2 16 $2,794 $2,794.005.06: Perform Bid Reviews 6 4 1 11 $1,695 $1,695.005.07: Prepare a Final Bid Tabulation 6 4 1 11 $1,695 $1,695.005.08: Prepare Recommendation/Rejection of Award 4 1 5 $963 $963.00 All Tasks Total 24 50 15 4 112 212 61 12 490 $83,311 $2,252 $3,500 $89,063 David MorenoK24.TBD
C&S ENGINEERS, INC.

ARCHITECTURAL/ENGINEERING

WORK SUMMARY
May 10, 2023Lance McIntosh
55 City Council/Successor Agency
Agenda Item Summary Agenda Item: G.1
Meeting Date: October 22, 2025
Agenda Section:

Public Hearing
Staff Contact:

Kevin Thompson, City Manager
Agenda Item Title:

Consider Introduction and First Reading, by Title Only, of an Ordinance Amending Title 18 of the Cloverdale Municipal Code to Establish Objective Design and Development Standards _______________________________________________________________________________________ Recommended Council Action(s):

Introduce by title only, and waive full reading of, an Ordinance of the City of Cloverdale entitled, “An Ordinance of the City of Cloverdale Amending Title 18 of the Cloverdale Municipal Code to Add Section

18.10.080 (Objective Design Standards), Amend Section 18.09.030 (Fences, Walls, and Hedges), and Amend Section 18.10.050 (Residential Design Standards).”
_______________________________________________________________________________________ Background:

Recent state laws have increasingly limited a local jurisdiction’s ability to apply subjective design standards for qualifying residential development projects. Instead, state laws require the City to only apply objective design standards to those projects. Objective standards are those that do not involve discretion or the application of subject judgement and can typically be referenced to an external and uniform benchmark or criterion. To address this change in state law and to continue to ensure the quality and sustainability of residential developments, the City has undertaken an effort to prepare objective design and development standards (ODDS) to apply to new qualifying residential projects.

State laws that require the City to only apply objective design standards include the Housing Accountability Act, Senate Bill (SB) 35, Assembly Bill (AB) 2162, SB 330, SB 9, AB 2011, and SB 6. Generally, these objective standards will apply to new mixed-use and multifamily residential projects including emergency shelters, single room occupancies (SROs), group housing, and small multifamily projects such as townhomes or multiplexes.

The intent of the ODDS project is to develop objective standards based on the City’s existing design criteria to ensure that Cloverdale can maintain quality design through creative, economically feasible, and sustainable standards. The City will be able to apply these standards when discretionary review is limited or prohibited, while still providing a streamlined, ministerial review process for qualifying residential development projects, in keeping with requirements of state law.

Outreach
4LEAF, as part of their scope of work, conducted stakeholder surveys and direct engagement with local developers, architects, and other development professionals to understand their experience working with objective design standards and the design review process in other jurisdictions. Key responses focused on clarity of standards, standards that allow flexibility, consistency throughout the standards, and defining a review process for projects subject to the ODDS. This feedback provided a focus for the project team while developing the standards.
56 City Council/Successor Agency Agenda Item Summary
Meeting Date: October 22, 2025

A public review draft of the ODDS was published on July 10, 2025, and shared with parties who previously indicated interest in receiving a copy of the draft.

As previously mentioned, State law limits the City’s application of subjective design standards. Residential developments qualifying for a streamlined, ministerial review can only be subject to objective design standards.

Cloverdale’s 2023-2031 Housing Element contains a program action (IP-2.3.3) to amend the Municipal Code to incorporate objective design and development standards and ensure that design review procedures and approval criteria are clear and objective. Adoption of the code amendments will fulfill this program action and will ensure consistency with state law.

Ordinance
The language proposed in the amendments to Title 18, including a new Section 18.10.080 and amendments to Section 18.09.030 (Attachment 3), addresses the applicability of the standards, provides the design standards, and establishes their relationship to other standards and documents. Section 18.10.080 incorporates and codifies the objective design and development standards. The ODDS establishes the objective criteria that new residential projects will be required to meet and is intended to be used by the public, staff, applicants, and developers. The ODDS will only apply to new residential developments and will not apply to renovations, additions, or expansions of existing residential buildings.

The ODDS would apply to qualifying projects throughout the City and intentionally incorporate existing design criteria from zoning districts that allow multifamily and mixed-use developments.

Design Elements
The ODDS are proposed to cover the following categories:
• Site Design: Standards that regulate the overall layout of a site including building location, site access, screening for parking areas, and general site circulation. • Building Design: Standards intended to incorporate features such as material differentiation, building material requirements, and other architectural features. • Outdoor Common Space: Standards to ensure that outdoor common areas enhance the quality of life for both residents and neighbors, including requirements for shared amenities such as courtyards, playgrounds, and more.
• Lighting: Standards to prevent light pollution and light trespass. • Accessory Elements: Standards for accessory elements such as refuse collection, fences, and mechanical equipment to maximize efficiency and fire hardening.

Implementation
The ODDS standards will be implemented through codification into Article 18 (Zoning) the Cloverdale Municipal Code under a new Section 18.10.080, with amendments also being made to Sections 18.09.030 and 18.10.050. Upon City Council adoption, staff will finalize the preparation of checklists, FAQs, and processes to further provide clear guidance to the public. These additional documents will provide both applicants and staff with clear permitting requirements to assist with application submittal and intake. 57 City Council/Successor Agency Agenda Item Summary
Meeting Date: October 22, 2025

Planning Commission Review
The Planning Commission recommended the City Council adopt the Objective Design and Development Standards at a duly noticed public hearing held on October 7, 2025. At this time, the City Council is being asked to review and adopt the proposed objective design and development standards for new qualifying residential development projects.

CEQA
The amendments to Title 18 of the Cloverdale Municipal Code are exempt from environmental review under the California Environmental Quality Act (CEQA), pursuant to Section 15061(b)(3).

Options:

1. Reject the Ordinance; or

2. Provide alternative direction to City staff.
________________________________________________________________________________________ Subcommittee Recommendation:

Bring forward for full Council consideration
_______________________________________________________________________________________ Budget/Financial Impact:

N/A
________________________________________________________________________________________ Attachments

1. Ordinance

2. Red lined text amendments

3. ODDS Checklist

4. Glossary of architectural terms
58 ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF CLOVERDALE AMENDING TITLE 18 OF THE CITY OF CLOVERDALE MUNICIPAL CODE TO ADD SECTION 18.10.080 (OBJECTIVE DESIGN STANDARDS), AMEND SECTION 18.09.030 (FENCES, WALLS, AND HEDGES), AND AMEND SECTION 18.10.050 (RESIDENTIAL DESIGN STANDARDS).

WHEREAS, on September 29, 2017, in an effort to address the State’s ongoing housing crisis, Governor Newsom signed Senate Bill 35 (Wiener) into law, which amended Government Code Sections 65400 and 65582.1, and added Section 65913.4, requiring cities and counties to streamline the review and approval of eligible affordable housing projects through a ministerial process and only apply objective standards to such projects; and WHEREAS, on September 26, 2018, Governor Newsom signed Assembly Bill 2162 (Chiu) into law, which amended Government Code Section 65583, and added Section 65650, requiring a streamlined and ministerial review process for supportive housing with specific qualifications; and
WHEREAS, on October 9, 2019, Governor Newsom signed Senate Bill 330 (Skinner) into law, which amended Government Code Sections 65589.5 and 65941.1, limiting a jurisdiction’s ability to deny a housing project when it complies with all objective general plan and zoning standards; and
WHEREAS, the adopted 2023-2031 Housing Element identifies the adoption of objective design and development standards as IP-2.3.3; and
WHEREAS, on February 12, 2025, the City of Cloverdale entered into a professional services agreement with 4LEAF, Inc. to provide planning consulting services to develop the amendment to Title 18 of the Cloverdale Municipal Code; and
WHEREAS, on July 10, 2025, a public review draft of the amendments to Title 18 were published for public review, and shared with parties who previously indicated interest in receiving a copy of the draft; and
WHEREAS, the Planning Commission finds that the code amendments are exempt from CEQA pursuant to Section 15061(b)(3), because the adoption of design standards does not constitute a development project or result in physical changes to the environment; and WHEREAS, on October 7, 2025, the Planning Commission held a duly noticed public hearing for the purpose of reviewing the proposed amendments to Title 18 of the Cloverdale Municipal Code and considered all written and verbal communication, including the staff reports; and 59 WHEREAS, Community Development staff and members of the public were present to speak on the proposed amendments to Title 18 of the Cloverdale Municipal Code WHEREAS, on October 7, 2025, the Planning Commission held a duly noticed public hearing, and after considering all information presented, the Planning Commission voted unanimously to recommend that the City Council adopt an ordinance amending Title 18 of the Cloverdale Municipal Code; and
WHEREAS, on October 22, 2025, the City Council held a duly noticed public hearing, and after considering all information presented, the City Council voted ___ to adopt an ordinance amending Title 18 of the Cloverdale Municipal Code.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CLOVERDALE DOES ORDAIN AS FOLLOWS:

Section 1. Amendments to Title 18 of the Cloverdale Municipal Code Chapter 18.10 is amended to add Section 18.10.080 as follows:

18.10.080 Objective Design Standards
A. Applicability. These standards apply to all new multifamily and mixed-use development projects.

B. Development Intensity. The maximum allowed commercial Floor Area Ratio (FAR) is 3.0 within the Downtown Commercial Zoning District and the Transportation-Oriented Development District. The maximum allowed commercial FAR within the Office-Residential Zoning District is 0.8 and 1.0 within the General Commercial Zoning District.

C. Building Placement, Orientation, and Entries.

1. Maximum Setback, Residential Districts. A minimum of 50 percent of the building width must be located no greater than 20 feet from the front and corner side yard line. If a site contains two or more buildings, this standard applies to each street-facing building on the site.

2. Building Orientation. Projects fronting on an existing or proposed public street shall orient the building so that the front facade faces the street.

3. Building Entrances.
a. For buildings with one primary entrance that provides interior access to multiple individual dwelling units, the primary building entrance must face the street. (i) Projects within the Downtown Commercial Zoning District shall include ground floor building entrances at intervals of less than 25 feet on building facades with street frontage. 60 b. On lots where units have individual exterior entrances, all ground floor units must have an entrance that faces the street or an interior open space. c. All building entrances, including shared entries, lobbies, gate entries, and individual groundfloor units, shall include a projection, recess, or combination of both, totaling at least 12 square feet (i.e., porch, portico, patio, deck, alcove, stoop, etc.). d. When a shared building entry is provided, the primary shared entrance shall be at-grade (no steps), unless a cross-slope over 20% precludes creation of at-grade entries.

D. Parking and Access.

1. Parking Access and Screening. Parking shall be accessed from the side or rear of the lot, except where a lot cannot be accessed from the side or rear. a. Parking areas serving thirty or more vehicles shall provide separate driveways for entrance and exit.
b. A parking lot shall be screened on street-facing sides with a 3’6” screen to not be directly visible from the street, except within “vision triangles” or “traffic safety visibility areas” in compliance with 18.09.030 (Fences, walls, and hedges).
c. Covered parking or garages serving individual units shall provide unobstructed paved access with a sixteen-foot minimum width and a twenty-four foot maximum width for any development exceeding three units.

2. Pedestrian Walkway. A pedestrian walkway shall maintain a minimum 48” width with a passing width of 60” at least every 200’, to provide a connection between the public street and all building entrances.

E. Facade and Roof Design.

1. Roof Forms. Roofs may be flat or pitched. Pitched roof forms (e.g., hip, gable) shall have a minimum 4:12 pitch. Roof pitches concealed from the public right-of-way by parapet shall not be subject to this standard.

2. Alignment of Features. Windows shall be aligned horizontally on the building front.

3. Articulation.
a. Street-facing building walls shall not exceed 50 linear feet without incorporating at least two of the following building articulation techniques:
(i) A change to contrasting material and/or color.
(ii) Vertical accent lines that project at least 6 inches from the building wall. 61 (iii) A wall modulation or increase setback of at least 18 inches. (iv) At least one above-ground balcony, patio, porch, or primary entrance every 30 feet. (v) At least one bay window, box window or other projecting window feature (e.g., awnings) that projects at least one foot from the building wall. (vi) Window screening devices such as lattices, louvers, perforated metal screens, awnings, sunshades, or canopies that are a minimum of 12 inches deep and are part of a window trim or assembly.
(vii) Cornices at the roof line for flat roofs or eaves for sloped roofs. (viii) For buildings greater than one story in height, a horizontal expression line or design feature (i.e., a water table, bellyband, belt course, etc.) that is applied above the ground floor to create a transition to the upper floors.
b. Facades facing the front property line that do not exceed 50 linear feet shall have windows and at least one entry door.
c. All other street-facing facades that do not exceed 50 linear feet shall either have windows or incorporate one of the following:
(i) Murals that cover at least 75% of the blank wall area. If this option is selected, the project’s conditions of approval shall state that a mural shall be preserved (and maintained as necessary) for the life of the building to maintain conformance with this design criteria. (ii) Public art that covers at least 50% of the blank wall area. (iii) Decorative features such as ironwork, grilles, panels, mosaics, or relief sculptures that cover no less than 50% of a blank wall area. Option for parking garages: ventilation grills that match the window patterns and articulation of the street-facing building facade. (iv) Ornamentation such as frieze, festoons, or similar running at least 75% the length of the of the blank wall area, at least 12 inches in height, placed within the upper half of the ground floor height.

4. Windows and Doors – Residential Use. The street-facing building wall of a residential use, including residential uses above ground-floor non-residential uses in a mixed-use project, must provide clear glass windows or doors for a minimum of 25 percent of the building frontage, or as otherwise required by Title 24.

5. Facade Transparency in Mixed Use Building. The street-facing building wall of a ground-floor non-residential use in a mixed-use building must provide transparent windows or doors with 62 views into the building for a minimum of 60 percent of the building frontage width located between three and seven feet above the sidewalk.

6. Storefronts in Mixed-Use Buildings. Ground-floor storefronts in a mixed-use building must have a minimum 12-foot height.

F. Building Materials.

1. Exterior Building Materials.
a. Allowed Materials
(i) Noncombustible siding (i.e. stucco, fiber cement)
(ii) Wood (i.e. fire-retardant treated wood, mass timber, shou sugi ban) (iii) Brick
(iv) Masonry
(v) Steel and metal
(vi) Tile (i.e., ceramic or glass)
(vii) Natural stone (such as marble, granite or other)
(viii) Terracotta
(ix) Cast stone, pre-cast concrete, glass fiber reinforced concrete, cast-in-place concrete (including board-form concrete)
b. Prohibited Materials.
(i) Exterior insulation and finishing systems (EIFS) containing polystyrene or similar combustible materials
(ii) T1-11 siding
(iii) Vinyl siding/soffit

2. Fire Hardening. Buildings within the Very High Fire Hazard Severity Zone as determined by the CALFire Fire Hazard Severity Zone Map shall be subject to Chapter 7a of the California Building Code.

G. Usable Open Space/Landscape.

1. Residential projects shall provide permanently maintained usable open space and/or amenities. Projects directly adjacent to or directly across a local street from a public park need 63 only provide one of the following features. All other projects shall provide a minimum of two of the following open space amenities available to all residents unless otherwise stated:
a. Private balconies or patios of at least 40 square feet per unit b. Playground
c. Swimming pool
d. Community garden
e. Courtyard
f. Rooftop terrace
g. Play/sport court(s) – i.e., basketball, tennis, bocce ball h. Outdoor fitness area
i. Group seating or gathering space – i.e. with water feature, sculpture garden j. Joint cooking and eating area (i.e. BBQ facilities) or communal kitchen k. Pet run area and dedicated relief area
l. Coworking space or community/recreation room
H. Other Site Features.

1. Outdoor Lighting. Outdoor lighting shall be installed and maintained along all pedestrian walkways and vehicular access ways. The lighting shall be aimed downward or toward structures, and maintained in order to prevent glare, light pollution, and light trespass in compliance with Section 18.09.050 (Outdoor Lighting).

2. Refuse Containers
a. Refuse management shall be provided, and site development plans shall indicate the manner and location of refuse storage. Individual refuse collection is permitted for individual units where bins will be stored within a garage or enclosure; all other development types of more than 10 units shall provide an on-site shared refuse facility. b. If a multifamily development has multiple street frontages and trash collection staging or pickup is required to be along the street due to physical constraints, these staging areas shall be located (and shown on a site plan) along secondary street frontages. c. Refuse containers shall be located in a building or screened by a solid enclosure with a gate.
d. Communal refuse enclosures shall be located so that no dwelling is closer than 20 feet (including those on abutting properties). No minimum distance from dwellings is required if containers are located within a fully enclosed room. e. Lighting at communal refuse enclosures shall be installed and maintained in compliance with Section 18.09.050 (Outdoor Lighting) for the provision of nighttime security and use.
64 3. Mechanical Equipment Screening. Ground-mounted mechanical equipment shall be screened from public view.

4. Utility Meter Placement. Utility meters shall not be placed on a front building facade and must be set back a minimum of 10 feet from a street-facing side property line.

5. Retaining Wall Materials. Retaining walls shall be constructed of material such as brick, treated concrete, cast stone, wood, fiber cement, masonry, or metal.

I. Public Improvements. Public improvements (alley, sidewalk, curb and/or gutters) shall be required for any right-of-way directly abutting the development site, in accordance with the Cloverdale Municipal Code Section 17.12.260 (Improvements required).

J. Additional Objective Standards Within Zoning Code and Specific Plans. Projects subject to this chapter shall comply with all other applicable objective standards within this zoning code and adopted policies of specific plans.

Section 2. Section 18.09.030 is amended to read as follows:

18.09.030 Fences, walls and hedges.

In addition to the regulations set forth in this section, all fences, walls or hedges shall be constructed and maintained so that they do not constitute a hazard to traffic, persons or property.

A. In any required front yard, a wall, hedge, or fence shall not exceed three feet in height within the front yard setback or within the area called the “vision triangle” or “traffic safety visibility area.” The boundaries of this area are formed by measuring from the intersection of the street corner property lines to points twenty feet along the front and street side property lines. These two points are then connected with a straight line resulting in the “vision triangle.” 65 Figure 18.09.030-A
Vision Triangle or Traffic Safety Visibility Area
B. A wall, hedge, or fence not more than seven feet in height may be maintained along any interior side yard, rear yard or street side yard; provided, that such wall, hedge, or fence does not extend into the required front yard.

C. Materials, textures, colors, and design of the fence or wall shall be compatible with on-site development and adjacent properties. The following requirements are applicable to projects subject to the Objective Design & Development Standards (CMC Section 18.10.080), and new fences or replacement fences on parcels within the Very High and High Fire Hazard Severity Zones, as identified on CalFIRE’s 2025 Fire Hazard Severity Map.

1. Fences within 15 feet of residential structures shall be constructed using primarily noncombustible materials, and may include up to 25% combustible materials (e.g. wood framing on a metal wire fence).

2. Fences and gates attached to residential structures shall be constructed using noncombustible materials for at least the first 8 feet abutting the residential structure. (Ord. 753-2023 § 4 (Exh. A), 2023; Ord. 698-2015 § 3 (Att. 1) (part), 2015) Section 3. Section 18.10.050 is amended to read as follows:

18.10.050 Residential design standards.

The following residential design standards shall be incorporated into the design of single-family residential developments:, where feasible. Where there is a conflict between design standards, the most restrictive shall apply.
66 Where single-family homes are subject to design review the following provisions, in addition to the standards listed under Section 18.03.150 and the city’s residential design guidelines, shall apply in all cases:

A. The garage is set back from the front facade a minimum of five feet, detached from the residence and located in the rear of the lot, or is not visible from the street.

B. The residence incorporates a front porch or courtyard visible from the street or sidewalk.

C. The location of the residence allows for the protection and preservation of native, mature trees (i.e., any local oak, conifer or hardwood species of at least eight inches dbh).

D. Construction of the residence allows for the protection and preservation of natural features such as a creek, wetland, riparian area, etc., as identified in the city general plan. (Ord. 698- 2015 § 3 (Att. 1) (part), 2015)
Section 4. All the facts set forth in the Recitals are true and correct and are hereby incorporated and adopted as findings of the City Council as if fully set forth herein.

Section 5. The code amendments are exempt from CEQA pursuant to Section 15061(b)(3), because the adoption of design standards does not constitute a development project or result in physical changes to the environment.

Section 6. Findings
The City Council makes the following findings listed in Section 18.030.080(E) related to a Zoning Ordinance Amendment to amend Cloverdale Municipal Code (CMC) Chapter 18.10 and Section

18.09.030.

1. The proposed amendment is consistent with the adopted General Plan.

The amendments to Chapter 18.10 and Section 18.09.030 are consistent with Cloverdale’s 2009 General Plan because the City’s 2023-2031 Housing Element contains a program action to, “amend the Code to adopt objective design and development standards, and to ensure that the design review procedures and approval criteria are clear and objective.” The ordinance is necessary to achieve conformance with state law and remove barriers to the creation of additional housing opportunities as identified in the program in the Housing Element.

2. The proposed amendment is internally consistent with other applicable provisions of the Zoning Ordinance.

The amendment includes the addition of Section 18.10.080 and revisions to Sections

18.09.030 and 18.10.050 of the Zoning and Municipal Code. These amendments are internally consistent with all applicable provisions of the Zoning and Municipal Code as 67 they have been revised to establish object design and development standards for new multifamily residential and mixed-use developments, ensuring consistency between the Municipal Code, Zoning Ordinance, and General Plan.

3. The proposed amendment will not be detrimental to the public health, safety, welfare, or the use of land in any adjacent zone.

The proposed amendments would not be detrimental to the public health, safety, welfare, or the use of land in any adjacent zone because housing has been declared a matter of statewide concern and this ordinance will promote and streamline additional housing opportunities. All residential and mixed-use housing projects are required to be constructed in conformance with building codes to protect the public health and safety.

Section 7. Purpose and Intent
The purpose and intent of these changes is to establish object design and development standards for new multifamily residential and mixed-use developments utilizing state streamlining laws, and ensure consistency between the Municipal Code, Zoning Ordinance, General Plan, and state law.

Section 8. Severability
If any provision of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, or preempted by State legislation, such decision or legislation shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this ordinance and each and every section, subsection, sentence, clause or phrase hereof not declared invalid or unconstitutional without regard to any such decision or preemptive legislation.

Section 9. Effective Date
This Ordinance shall be and the same is hereby declared to be in full force and effect from and after thirty (30) days after the date of its passage and shall be published once before the expiration of fifteen (15) days after said passage, with the names of the Council Members voting for or against the same, in a newspaper of general circulation published in the County of Sonoma, State of California.

I hereby certify that the foregoing is a true and complete copy of an Ordinance duly and regularly adopted by the City at a regular meeting thereof held on October 22, 2025, by the following vote:

PASSED, APPROVED AND ADOPTED this ___ day of _____ by the following vote: (Ayes- ; Noes- ; Absent- )
AYES:
68 NOES:

ABSENT:

ABSTAIN:

Approved Attested
________________________ _______________________________ Todd Lands, Mayor Michael Maloney, City Clerk
69 Cloverdale Municipal Code Page 1/2
The Cloverdale Municipal Code is current through Ordinance 754-2024, passed April 10, 2024.

18.09.030 Fences, walls and hedges.

In addition to the regulations set forth in this section, all fences, walls or hedges shall be constructed and maintained so that they do not constitute a hazard to traffic, persons or property.

A. In any required front yard, a wall, hedge, or fence shall not exceed three feet in height within the front yard setback or within the area called the “vision triangle” or “traffic safety visibility area.” The boundaries of this area are formed by measuring from the intersection of the street corner property lines to points twenty feet along the front and street side property lines. These two points are then connected with a straight line resulting in the “vision triangle.” Figure 18.09.030-A
Vision Triangle or Traffic Safety Visibility Area
B. A wall, hedge, or fence not more than seven feet in height may be maintained along any interior side yard, rear yard or street side yard; provided, that such wall, hedge, or fence does not extend into the required front yard.

C. Materials, textures, colors, and design of the fence or wall shall be compatible with on-site development and adjacent properties. The following requirements are applicable to projects subject to the Objective Design & Development Standards (CMC Section 18.10.080), and new fences or replacement fences on parcels within the Very High and High Fire Hazard Severity Zones, as identified on CalFIRE’s 2025 Fire Hazard Severity Map.

1. Fences within 15 feet of residential structures shall be constructed using primarily noncombustible materials, and may include up to 25% combustible materials (e.g. wood framing on a metal wire fence).

2. Fences and gates attached to residential structures shall be constructed using noncombustible materials for at least the first 8 feet abutting the residential structure.

D. Chain link fencing is not allowed in the DTC, O-R, and TOD zoning districts, except for temporary purposes when needed to protect areas for public safety and to restrict access to construction projects. The fencing must be removed when the public safety issue is resolved or 70 Cloverdale Municipal Code Page 2/2
The Cloverdale Municipal Code is current through Ordinance 754-2024, passed April 10, 2024. the construction is completed. (Ord. 753-2023 § 4 (Exh. A), 2023; Ord. 698-2015 § 3 (Att. 1) (part), 2015)
71 18.10.050 Residential design standards.

The following residential design standards shall be incorporated into the design of single-family residential developments, where feasible. Where there is a conflict between design standards, the most restrictive shall apply.

Where single-family homes are subject to design review the following provisions, in addition to the standards listed under Section 18.03.150 and the city’s residential design guidelines, shall apply in all cases:

A. The garage is set back from the front facade a minimum of five feet, detached from the residence and located in the rear of the lot, or is not visible from the street.

B. The residence incorporates a front porch or courtyard visible from the street or sidewalk.

C. The location of the residence allows for the protection and preservation of native, mature trees (i.e., any local oak, conifer or hardwood species of at least eight inches dbh).

D. Construction of the residence allows for the protection and preservation of natural features such as a creek, wetland, riparian area, etc., as identified in the city general plan. (Ord. 698-2015 § 3 (Att. 1) (part), 2015)
72

MULTIFAMILY AND MIXED-USE OBJECTIVE DESIGN &

DEVELOPMENT STANDARDS CHECKLIST
This checklist can be used by applicants to supplement a development application. Check with Community Development Department staff to determine whether this form is required. See Cloverdale Municipal Code Section 18.10.080 for the full objective design and development standards.

Design Standard: YES NO N/A
A. Applicability. Is your project a new multifamily or mixed-use development?
☐ ☐ ☐
B. Development Intensity. If your project is within the Downtown Commercial Zoning District and the Transportation-Oriented Development District, is the commercial Floor Area Ratio (FAR) 3.0 or less?
☐ ☐ ☐
If your project is within the Office-Residential Zoning District is the commercial FAR 0.8 or less?
☐ ☐ ☐
If your project is within the General Commercial Zoning District is the commercial FAR 1.0 or less?
☐ ☐ ☐
C. Building Placement, Orientation, and Entries.

1. Maximum Setback, Residential Districts. Is a minimum of 50 percent of the building width located no greater than 20 feet from the front and corner side yard line (if a site contains two or more buildings, this standard applies to each street-facing building on the site)? ☐ ☐ ☐

2. Building Orientation. If your project fronts on an existing or proposed public street, is the building oriented so that the front facade faces the street?
☐ ☐ ☐

3. Building Entrances.
a. If buildings have one primary entrance that provides interior access to multiple individual dwelling units, does the
primary building entrance face the street?
☐ ☐ ☐
b. If your project is within the Downtown Commercial Zoning District, are ground floor building entrances included at intervals of less than 25 feet on building facades with street frontage?
☐ ☐ ☐
c. If your project provides individual exterior entrances to units, do all ground floor units have an entrance that faces the street or an interior open space?
☐ ☐ ☐
d. Do all building entrances, including shared entries, lobbies, gate entries, and individual ground-floor units, include a projection, recess, or combination of both, totaling at least 12 square feet (i.e., porch, portico, patio, deck, alcove, stoop, etc.)?
☐ ☐ ☐
73

e. If a shared building entry is provided, is the primary shared entrance at-grade (no steps, unless a cross-slope over 20% precludes creation of at-grade entries)?
☐ ☐ ☐
D. Parking and Access.

1. Parking Access and Screening. Is parking accessed from the side or rear of the lot, except where a lot cannot be accessed from the side or rear?
☐ ☐ ☐
a. Are separate driveways for entrance and exit provided for parking areas serving thirty or more vehicles?
☐ ☐ ☐
b. Are parking lots screened on street-facing sides with a 3’6” except within “vision triangles” or “traffic safety visibility areas” in compliance with 18.09.030 (Fences, walls, and hedges)?
☐ ☐ ☐
c. Do covered parking or garages serving individual units provide unobstructed paved access with a sixteen-foot
minimum width or a twenty-four foot maximum width for
any development exceeding three units?
☐ ☐ ☐

2. Pedestrian Walkway. Are pedestrian walkways included to provide a connection between the public street and all building entrances? ☐ ☐ ☐
Do any pedestrian walkways maintain a minimum 48” width with a passing width of 60” at least every 200’?
☐ ☐ ☐
E. Facade and Roof Design.

1. Roof Forms. Are roofs flat or pitched? ☐ ☐ ☐
Do pitched roof forms (e.g., hip, gable) have a minimum 4:12 pitch (roof pitches concealed from the public right-of-way by parapet shall not be subject to this standard)?
☐ ☐ ☐

2. Alignment of Features. Are windows aligned horizontally on the building front?
☐ ☐ ☐

3. Articulation.
a. Do street-facing building walls incorporate at least two of the following building articulation techniques before
exceeding 50 linear feet?
☐ ☐ ☐
i. A change to contrasting material and/or color. ☐ ☐ ☐ ii. Vertical accent lines that project at least 6
inches from the building wall.
☐ ☐ ☐
iii. A wall modulation or increase setback of at
least 18 inches.
☐ ☐ ☐
iv. At least one above-ground balcony, patio,
porch, or primary entrance every 30 feet.
☐ ☐ ☐
v. At least one bay window, box window or other
projecting window feature (e.g., awnings) that
projects at least one foot from the building wall.
☐ ☐ ☐
vi. Window screening devices such as lattices,
louvers, perforated metal screens, awnings,
sunshades, or canopies that are a minimum of
12 inches deep and are part of a window trim or
assembly.
☐ ☐ ☐
74

vii. Cornices at the roof line for flat roofs or eaves
for sloped roofs.
☐ ☐ ☐
viii. For buildings greater than one story in height, a horizontal expression line or design feature (i.e.,
a water table, bellyband, belt course, etc.) that
is applied above the ground floor to create a
transition to the upper floors.
☐ ☐ ☐
b. Do facades facing the front property line that do not exceed 50 linear feet include windows and at least one entry door? ☐ ☐ ☐
c. Do all other street-facing facades that do not exceed 50 linear feet either have windows or incorporate one of the following?
☐ ☐ ☐
i. Murals that cover at least 75% of the blank wall
area. If this option is selected, the project’s
conditions of approval shall state that a mural
shall be preserved (and maintained as
necessary) for the life of the building to maintain
conformance with this design criteria.
☐ ☐ ☐
ii. Public art that covers at least 50% of the blank
wall area.
☐ ☐ ☐
iii. Decorative features such as ironwork, grilles,
panels, mosaics, or relief sculptures that cover
no less than 50% of a blank wall area. Option for
parking garages: ventilation grills that match the
window patterns and articulation of the streetfacing building facade. ☐ ☐ ☐
iv. Ornamentation such as frieze, festoons, or
similar running at least 75% the length of the of
the blank wall area, at least 12 inches in height,
placed within the upper half of the ground floor
height.
☒ ☐ ☐

4. Windows and Doors – Residential Use. Do the street-facing building walls of a residential use, including residential uses above ground-floor non-residential uses in a mixed-use project, provide clear glass windows or doors for a minimum of 25 percent of the building frontage, or as otherwise required by Title 24?
☐ ☐ ☐

5. Facade Transparency in Mixed Use Building. Do the street-facing building walls of a ground-floor non-residential use in a mixed-use building provide transparent windows or doors with views into the building for a minimum of 60 percent of the building frontage width located between three and seven feet above the sidewalk? ☐ ☐ ☐

6. Storefronts in Mixed-Use Buildings. Do ground-floor storefronts in a mixed-use building have a minimum 12-foot height?
☐ ☐ ☐
F. Building Materials.

1. Exterior Building Materials.
a. Allowed Materials. ☐ ☐ ☐
75

i. Noncombustible siding (i.e. stucco, fiber
cement)
☐ ☐ ☐
ii. Wood (i.e. fire-retardant treated wood, mass
timber, shou sugi ban)
☐ ☐ ☐
iii. Brick ☐ ☐ ☐
iv. Masonry ☐ ☐ ☐
v. Steel and metal ☐ ☐ ☐
vi. Tile (i.e., ceramic or glass) ☐ ☐ ☐
vii. Natural stone (such as marble, granite or other) ☐ ☐ ☐ viii. Terracotta ☐ ☐ ☐
ix. Cast stone, pre-cast concrete, glass fiber
reinforced concrete, cast-in-place concrete
(including board-form concrete)
☐ ☐ ☐
b. Prohibited Materials. Do proposed materials NOT include any of the following?
☐ ☐ ☐
i. Exterior insulation and finishing systems (EIFS)
containing polystyrene or similar combustible
materials
☐ ☐ ☐
ii. T1-11 siding ☐ ☐ ☐
iii. Vinyl siding/soffit ☐ ☐ ☐

2. Fire Hardening. Do buildings within the Very High Fire Hazard Severity Zone as determined by the CALFire Fire Hazard Severity Zone Map comply with Chapter 7a of the California Building Code? ☐ ☐ ☐
G. Usable Open Space/Landscape.

1. Do residential projects directly adjacent to or directly across a local street from a public park provide at least one of the following features? ☐ ☐ ☐
For all other projects, are at least two of the following open space amenities available to all residents, unless otherwise stated? ☐ ☐ ☐
a. Private balconies or patios of at least 40 square feet per unit
☐ ☐ ☐
b. Playground ☐ ☐ ☐
c. Swimming pool ☐ ☐ ☐
d. Community garden ☐ ☐ ☐
e. Courtyard ☐ ☐ ☐
f. Rooftop terrace ☐ ☐ ☐
g. Play/sport court(s) – i.e., basketball, tennis, bocce ball ☐ ☐ ☐ h. Outdoor fitness area ☐ ☐ ☐
i. Group seating or gathering space – i.e. with water feature, sculpture garden
☐ ☐ ☐
j. Joint cooking and eating area (i.e. BBQ facilities) or communal kitchen
☐ ☐ ☐
k. Pet run area and dedicated relief area ☐ ☐ ☐
l. Coworking space or community/recreation room ☐ ☐ ☐
H. Other Site Features.

1. Outdoor Lighting. Is outdoor lighting installed and maintained along all pedestrian walkways and vehicular access ways?
☐ ☐ ☐
76

Is the lighting aimed downward or toward structures, and maintained in order to prevent glare, light pollution, and light trespass in compliance with Section 18.09.050 (Outdoor Lighting)?
☐ ☐ ☐

2. Refuse Containers
a. Is refuse management provided? ☐ ☐ ☐
b. Do site development plans indicate the manner and location of refuse storage?
☐ ☐ ☐
c. If individual refuse collection is proposed for individual units, are garages or enclosures included to store bins?
☐ ☐ ☐
d. For all other development types of more than 10 units, is an onsite shared refuse facility provided? ☐ ☐ ☐ e. If a multifamily development has multiple street frontages and trash collection staging or pickup is required to be along the street due to physical constraints, are these staging areas located (and shown on a site plan) along secondary street frontages?
☐ ☐ ☐
f. Are refuse containers located in a building or screened by a solid enclosure with a gate?
☐ ☐ ☐
g. Are communal refuse enclosures located so that no dwelling is closer than 20 feet (including those on abutting properties)? No minimum distance from dwellings is required if containers are located within a fully enclosed room.
☐ ☐ ☐
h. Is lighting at communal refuse enclosures installed and maintained in compliance with Section 18.09.050 (Outdoor Lighting) for the provision of nighttime security and use? ☐ ☐ ☐

3. Mechanical Equipment Screening. Is ground-mounted
mechanical equipment screened from public view?
☐ ☐ ☐

4. Utility Meter Placement. Are utility meters set back a minimum of 10 feet from a street-facing side property and not placed on a front building façade?
☐ ☐ ☐

5. Retaining Wall Materials. Are retaining walls constructed of material such as brick, treated concrete, cast stone, wood, fiber cement, masonry, or metal?
☐ ☐ ☐
I. Public Improvements. Are public improvements (alley, sidewalk, curb and/or gutters) included for any right-of-way directly abutting the development site, in accordance with Cloverdale Municipal Code Section 17.12.260 (Improvements required)?
☐ ☐ ☐
J. Additional Objective Standards Within Zoning Code and Specific Plans. Does the project comply with all other applicable objective standards within this zoning code and adopted policies of specific plans?
☐ ☐ ☐
77

GLOSSARY OF ARCHITECTURAL TERMS
This Glossary of Terms is intended to support
implementation of the Cloverdale Objective
Design & Development Standards.

Alcove
A recessed area, often with an archway,
that forms a transition space between the
exterior and interior of a building.

Articulation
The manner or method of joining parts
such that each part is clear and distinct in
relation to the others.

Awning
A protective covering that extends over an
entrance to a building.

Balcony
An elevated platform projecting from the
wall of a building and enclosed by a railing
or parapet.

Bay Window
A window formed to project outward from
an outside wall.

Bellyband
A decorative cladding that wraps
horizontally around a building, typically at
the height of the first or second floor.

Belt Course
A molding or projecting course running
horizontally along the face of a building.

Box Window
A type of bay window with a rectangular or
“box” shape.

Canopy
A light roof-like structure, supported by
the exterior wall of a building and on
columns that extend over entrance
doorways.

Cornice
The finished edge of a roof where it meets
the exterior wall, of varying sizes,
sometimes plain, but often marked by a
decorative feature.
78

GLOSSARY OF ARCHITECTURAL TERMS
Deck
A flat floored roofless area adjoining the
outside of a building.

Eave
The edge of the roof that overhangs the
exterior walls.

Façade
The face of a building, usually referring to
the front or street facing side.

Festoon
A decorative wreath or garland
suspended in a curve between two
points.

Fiber Cement
A façade material typically utilizing a
composite of cement, sand, and
cellulose fibers.

Floor Area Ratio (FAR)
The density of land use, measured as the
total building floor area divided by the
total buildable land area available for
nonresidential structures.

Frieze
The panel beneath the cornice at the top
of a building’s exterior wall that is often
decorative.

Gable
The triangular portion of wall enclosing
the end of a pitched roof from cornice or
eaves to ridge.

Hip
The point where four sloping sides meet
at a peak, often used in reference to roof
design.

Lattice
A wooden grid of boards overlaid atop an
exterior surface.

Louver
A window blind or shutter with angled
horizontal slats.

Mass Timber
A family of engineered wood products
made by bonding together multiple layers
of wood, creating large, solid wood
panels.

Mosaic
A design or image created by arranging
small pieces of various materials such as
stone, glass or tile.
79

GLOSSARY OF ARCHITECTURAL TERMS
Mural
A painting applied to and made integral
with the surface of a wall or ceiling.

Parapet
A low stone or brick wall at the top of a
building.

Patio
An outdoor extension of a building,
situated above ground and open to the
sky.

Porch
A roofed space outside the main support
walls of a building, usually an entrance
point.

Portico
A small entrance porch.

Relief Sculpture
A sculptural technique where threedimensional forms project from a twodimensional background surface, typically a wall.

Setback
The minimum distance to which a
building must be set back from a property
line or easement.

Shou sugi ban
A traditional Japanese method of
preserving wood by charring its surface.

Stoop
The uncovered wide step leading into the
front or main door of a building.

Stucco
A thin coating of plaster applied over
exterior walls.

Terracotta
A hard brown-red earthenware used for
ornamental facing.

Water Table
A projecting molding or ledge placed
horizontally along a building to divert
rainwater away from the building.
80 CITY OF

CLOVERDALE

OBJECTIVE DESIGN

AND DEVELOPMENT

STANDARDS (ODDS)
Cloverdale City Council
October 22, 2025
4LEAF, Inc.
81 BACKGROUND
2 82
WHAT ARE ODDS?
• Defined in Gov. Code Section 66300(a)(7) as:
“a design standard that involves no personal
or subjective judgment by a public official
and is uniformly verifiable by reference to an
external and uniform benchmark or
criterion available and knowable by both the
development applicant or proponent and the
public official before submittal of an
application.”
3 83
SUBJECTIVE VS. OBJECTIVE DESIGN &

DEVELOPMENT STANDARDS
• Objective: Maximum front setback of 10 feet.
• Subjective: Front setback consistent with the
existing community character.
4 84

STATE LAWS
ODDS established by SB 330
(Skinner, 2019) & broadly apply to
streamlining projects including: • SB 35 (Wiener, 2017) • AB 2162 (Chiu, 2018) • SB 9 (Atkins, 2021) • AB 2011 (Wicks, 2022) • SB 6 (Caballero, 2022) 85 WHY ADOPT ODDS?
• Harmonize standards to apply to multifamily
& mixed-use projects generally
• Provide certainty for developers and the City
• Fulfill Housing Element Program: IP-2.3.3
6 86

OUTREACH
Stakeholder survey & direct outreach
Key responses:
• Clarity
• Flexibility
• Consistency
87 PROPOSED CHANGES
88 MUNICIPAL CODE TEXT AMENDMENTS
• New Section 18.10.080 (ODDS)
• Amendments to Section 18.09.030
(Fences)
• Amendments to Section 18.10.050 (Residential Design Standards) 9 89

DESIGN ELEMENTS
90 SITE DESIGN
• Building location • Site access and
circulation
• Parking and required
screening
11 91

BUILDING DESIGN
• Architectural features
• Building material
standards
• Material differentiation
12 92

OUTDOOR COMMON SPACE
• Developer
option
• Amenities
required
13 93

LIGHTING
• Safety & security
• Nighttime use of
amenities
• Prevent light pollution
and light trespass
14 94

UTILITIES
• Mechanical equipment,
refuse containers, etc.
• Maximize site efficiency
and limit visual impacts
15 95
FENCES
• Amendments to Section

18.09.030
• Projects subject to
ODDS & new or
replacements in FHSZs
• Increase fire hardening
16 96

RECOMMENDATION
• It is recommended that the City Council adopt an Ordinance amending Title 18 of the Cloverdale Municipal Code to establish the objective design and development standards.
17 97

THANK YOU
Eli Arreola, AICP Candidate – Assistant Planner
Luke Lindenbusch, AICP – Supervising Planner
4LEAF, Inc.
98 Oct 22, 2025
City of Cloverdale
124 N. Cloverdale Boulevard
Cloverdale, CA 95425
By Email: [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected] CC: [email protected]; [email protected]; [email protected]
Re: Proposed Objective Design Standards
Dear Cloverdale City Council,
The California Housing Defense Fund (“CalHDF”) submits this letter as a public comment concerning item G1 on the agenda for the October 22, 2025 City Council meeting, proposed objective design standards (“ODS”) for multifamily and mixed-use development in the City of Cloverdale (“City”).

Broadly speaking, CalHDF applauds the City for implementing objective design standards.

This will help more housing projects be developed on a ministerial basis.

However, CalHDF writes to flag a specific legal issue with the proposal. In particular, the proposed ODS institute novel floor area ratio (“FAR”) maxima in certain commercial zoning districts. This is a violation of SB 330, as discussed infra.

Background - SB 330
SB 330 prohibits local agencies from reducing residential zoning capacity in affected geographies (including the City) below what was permitted on January 1, 2018, unless the City adjusts zoning capacity elsewhere within its boundaries to preserve its total residential capacity.

Government Code section 66300, subdivision (b)(1) (emphasis added):

Notwithstanding any other law except as provided in subdivision (h), with respect to land where housing is an allowable use, an affected county or an affected city shall 2201 Broadway, PH1, Oakland, CA 94612
[email protected]
99 not enact a development policy, standard, or condition that would have any of the following effects:
(A) Changing the general plan land use designation, specific plan land use designation, or zoning of a parcel or parcels of property to a less intensive use or reducing the intensity ofland use within an existing general plan land use designation, specific plan land use designation, or zoning district in effect at the time of the proposed change, below what was allowed under the land use designation or zoning ordinances of the affected county or affected city, as applicable, as in effect on January 1, 2018, except as otherwise provided in clause (ii) of subparagraph (B) or subdivision (h). For purposes of this subparagraph, “reducing the intensity of land use” includes, but is not limited to, reductions to height, density, or floor area ratio, new or increased open space or lot size requirements, new or increased setback requirements, minimum frontage requirements, or maximum lot coverage limitations, or any other action that would individually or cumulatively reduce the site’s residential development capacity.

As is discussed infra, a particular provision of the proposed ODS violates these provisions of SB 330.

Proposed Residential FAR Limit in Commercial Districts
Proposed code section 18.10.080(B) Development Intensity violates SB 330. This section of code imposes new maximum FAR limits on multifamily and mixed-use development in the Downtown Commercial Zoning District, the Transportation-Oriented Development District, the Office-Residential Zoning District, and the General Commercial Zoning District.

The City’s current zoning code permits multifamily and mixed-use development in these commercial districts. The City’s current code does not impose FAR limits on multifamily and mixed-use development in the aforementioned zoning districts. In code section 18.05.040 Commercial site development standards, the floor area limits (contained in Table

18.05.040-A) only apply to commercial development within commercial zoning districts.

There is no corresponding set of controls for multifamily or mixed-use development in commercial zoning districts.

However, as discussed supra, if the City’s zoning code did not contain maximum FAR limits for multifamily or mixed-use development in these zoning districts on January 1, 2018 (or contained FAR limits higher than what is proposed), then it may not impose these new density limits. (See Yes In My Back Yard v. City of Culver City (2023) 96 Cal.App.5th 1103, 1109 [voiding city’s newly imposed floor area ratio limits as a violation of SB 330].) 2 of 3
100
Imposing a new FAR limit where none existed before is a dramatic reduction in development capacity. It is particularly inappropriate for areas near transit, such as the SMART train station. These FAR limits will diminish the potential for affordable housing development in these zoning districts.

The City should amend the proposed code to remove these FAR limits from the proposed ODS, as is required by state law.
◄►
CalHDF is pleased to see Cloverdale adopting objective design standards to facilitate ministerial approval. However, the imposition of new FAR limits on residential development in commercial districts violates SB 330, and the City should amend the proposal to remove this novel restriction on residential development.

CalHDF is a 501(c)(3) non-profit corporation whose mission includes advocating for increased access to housing for Californians at all income levels, including low-income households. You may learn more about CalHDF at www.calhdf.org.

Sincerely,
Dylan Casey
CalHDF Executive Director
James M. Lloyd
CalHDF Director of Planning and Investigations
3 of 3
101
City Council/Successor
Agency
Agenda Item Summary
Agenda Item:

Meeting Date:

H.1
October 22, 2025
Agenda Section:

New Business
Staff Contact:

Mike Maloney, City Clerk
Agenda Item Title:

Consideration of Naming the City Hall/ Chamber of Commerce Alley in recognition of Former Councilmember Gus Wolter
Recommended Council Action(s):

Discuss and provide direction to staff.
________________________________________________________________________________________ Background:

At the October 8, 2025 City Council meeting, under Future Agenda Items, Councilmember Laskey requested that a discussion item be brought forward for Council consideration to name the alleyway located between City Hall (124 N. Cloverdale Boulevard) and the Cloverdale Chamber of Commerce (126 N. Cloverdale Boulevard) in honor of former Councilmember Gus Wolter, in recognition of his contributions and service to the City of Cloverdale. The Council reached consensus to place the item on a future agenda for discussion.

The alleyway currently does not have an official name or designation.

The proposed name for the alleyway is “Gus Wolter Alley.” Should the Council wish to proceed, staff can contact former Councilmember Gus Wolter to confirm his support and gather any input prior to preparing a formal naming resolution for Council consideration. ________________________________________________________________________________________ Options:

1. Provide direction to staff regarding naming convention and formal adoption.

2. Provide alternative direction to staff.
________________________________________________________________________________________ Subcommittee Recommendation:

N/A
________________________________________________________________________________________ Budget/Financial Impact:

Minimal. Costs would be limited to staff time and the purchase and installation of signage. If Council provides direction to proceed, expenses could be covered through the City Council Supplies budget. ________________________________________________________________________________________ Attachments:

1. None
102
October 14, 2025
Deborah Howell, CEO
Coppertower Family Medical Center dba
Alexander Valley Healthcare
106 E. 1st Street
Cloverdale, CA 95425
RE: Support for Bond BHCIP Round 2: Unmet Needs Funding Dear Debbie,
As City of Cloverdale Mayor, I am writing to offer my strong support for Coppertower Family Medical Center, dba Alexander Valley Healthcare’s application for Bond BHCIP Round 2:

Unmet Needs funding to support the construction of the new Alexander Valley Health and Wellness facility in Cloverdale.

As a federally qualified health center, Alexander Valley Healthcare (AVH) is the area’s sole provider of medical and behavioral health services, as well as the only dental provider accepting Medi-Cal patients and offering sliding scale discounts to eligible uninsured individuals AVH was successfully awarded capital funding from Bond BHCIP Round 1: Launch Ready, to support 10% of construction costs on this much-needed new facility. The funding sought in Round 2 will enable AVH to continue to deliver integrated, culturally responsive mental health services in a 27,000 square foot state-of-the-art facility and to further expand its capacity as a Community Mental Health Clinic, providing a comprehensive range of services including behavioral health care, counseling and therapy, crisis intervention, case management, medication management, prevention and wellness programs, and substance use disorder treatment. These services will be accessible to all community members, regardless of insurance status, and are critical to supporting the mental health and well-being of our region. The additional investment in this project will also increase AVH’s ability to access the tax-exempt bond financing needed to complete construction. This capital funding is especially critical at a time when many rural healthcare providers in the region are at risk.

I am proud to endorse AVH’s efforts to expand their services to address the chronic unmet needs of our Cloverdale and the surrounding communities.

Sincerely,
Todd Lands
Mayor, City of Cloverdale
103