Agenda packet — Clovis City Council, May 9, 2022

May 09, 2022 - 1 - 4:20 PM A G E N D A • C I T Y C O U N C I L M E E T I N G

May 9, 2022 6:00 PM Council Chamber

In compliance with the Americans with Disabilities Act, if you need special assistance to access the City Council Chamber to participate at this meeting, please contact the City Clerk or General Services Director at (559) 324 -2060 (TTY – 711). Notificatio n 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the Council Chamber.

The Clovis City Council meetings are open to the public at the physical address listed above. There are numerous ways to participate in the City Council meetings: you are able to attend in person; you may submit written comments as described below; you may participate by calling in by phone (see “Verbal Comments” below); and you may view the meeting which is webcast and acces sed at www.cityofclovis.com/agendas.

Written Comments

 Members of the public are encouraged to submit written comments at:
www.cityofclovis.com/agendas at least two (2) hours before the meeting (4:00 p.m.). You will be prompted to provide:

 Council Meeting Date
 Item Number
 Name
 Email
 Comment

 Please submit a separate form for each item you are commenting on.

 A copy of your written comment will be provided to the City Council noting the item number.

If you wish to make a verbal comment, please see instructions below.

 Please be aware that any written comments received that do not specify a particular agenda item will be marked for the general public comment portion of the agenda.

 If a written comment is received after 4:00 p.m. on the day of the meeting, efforts will be made to provide the comment to the City Council during the meeting. However, staff cannot guarantee that written comments received after 4:00 p.m. will be provided to City Council during the meeting. All written comments received prior to the end of the meeting will be made part of the record of proceedings.

Council Chamber, 1033 Fifth Street, Clovis, CA 93612 (559) 324-2060 www.cityofclovis.com
1 May 09, 2022 - 2 - 4:20 PM Verbal Comments

 If you wish to speak to the Council on an item by telephone, you should contact the City Clerk at (559) 324-2060 no later than 4:00 p.m. the day of the meeting.

 You will be asked to provide your name, phone number, and your email. You will be emailed instructions to log into Webex to participate in the meeting. Staff recommends participants log into the Webex at 5:30 p.m. the day of the meeting to perform an audio check.

 All callers will be placed on mute, and at the appropriate time for your comment your microphone will be unmuted.

 In order for everyone to be heard, please limit your comments to 5 minutes or less, or 10 minutes per topic

Webex Participation

 Reasonable efforts will be made to allow written and verbal comment from a participant communicating with the host of the virtual meeting. To do so, a participant will need to chat with the host and request to make a written or verbal comment. The host w ill make reasonable efforts to make written and verbal comments available to the City Council. Due to the new untested format of these meetings, the City cannot guarantee that these written and verbal comments initiated via chat will occur. Participants desiring to make a verbal comment via chat will need to ensure that they accessed the meeting with audio transmission capabilities.

CALL TO ORDER

FLAG SALUTE - Councilmember Bessinger

ROLL CALL

PRESENTATIONS/PROCLAMATIONS

1. Presentation of Proclamation Declaring May 9 -15, 2022, as National Salvation Army Week.

2. Presentation of Certificates of Appreciation to the Citizens' Advisory Committee.

PUBLIC COMMENTS - This is an opportunity for the members of the public to address the City Council on any matter within the City Council’s jurisdiction that is not listed on the Agenda. In order for everyone to be heard, please limit your comments to 5 minutes or less, or 10 mi nutes per topic. Anyone wishing to be placed on the Agenda for a specific topic should contact the City Manager’s office and submit correspondence at least 10 days before the desired date of appearance.

ORDINANCES AND RESOLUTIONS - With respect to the approval of resolutions and ordinances, the reading of the title shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Councilmember that the resolution or ordinance be read in full, further re ading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
2 May 09, 2022 - 3 - 4:20 PM CONSENT CALENDAR - Items considered routine in nature are to be placed upon the Consent Calendar. They will all be considered and voted upon in one vote as on e item unless a Councilmember requests individual consideration. A Councilmember’s vote in favor of the Consent Calendar is considered and recorded as a separate affirmative vote in favor of each action listed. Motions in favor of adoption of the Consent Calendar are deemed to include a motion to waive the reading of any ordinance or resolution on the Consent Calendar. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.

3. Administration - Approval - Minutes from the May 2, 2022, Council Meeting.

4. Planning and Development Services – Approval – Bid Award for CIP 21 -12, Nees Avenue Widening – Rule 20B; and Authorize the City Manager to execute the contract on behalf of the City.

5. Planning and Development Services - Approval - Res. 22-___, A Resolution Declaring the Intention to levy and collect assessments for Fiscal Year 2022-23, Authorizing the City of Clovis Engineering Department to conduct a property owner Proposition 218 proceeding, Approving the Fiscal Year 2022 -23 Preliminary Engineer’s Report, and setting a Public Hearing for July 5, 2022, or at such time thereafter for Benefit Assessment District No. 95-1 (Blackhorse Estates).

6. Police - Approval - Res. 22-___, Amending the 2021-2022 Police Department Budget to reflect the award of the CalRecycle Disposal Site Abatement Grant Program in the amount of $228,140.

7. Public Utilities – Approval – Waive Formal Bidding Requirements and Authoriz e the Purchase of an Aerial Truck from Altec Industries, Inc. Using the Sourcewell Purchasing Contract.

ADMINISTRATIVE ITEMS - Administrative Items are matters on the regular City Council Agenda other than Public Hearings.

8. Workshop – For the City Council to consider options addressing the findings and recommendations provided by the Citizens Advisory Committee regarding the Police Department staffing and funding.

Staff: John Holt, City Manager
Recommendation: Consider and Provide Policy Direction

9. Receive and File - Information Related to analysis of 2020 Census data and March 2, 2021, election data.

Staff: Karey Cha, City Clerk
Recommendation: Receive and File

PUBLIC HEARINGS - A public hearing is an open consideration within a regular or special meeting of the City Council, for which special notice has been given and may be required. When a public hearing is continued, noticing of the adjourned item is required as per Government Code 54955.1.

10. Consider Approval – Res. 22-___, Adoption of the City of Clovis 2022 -2023 Annual Action Plan for the expenditure of Community Development Block Grant Funds.

3 May 09, 2022 - 4 - 4:20 PM Staff: Claudia Cazares, Management Analyst
Recommendation: Approve

11. Consider Introduction – Ord. 22-___, An ordinance adding section 1.9.03 (Electronic Filing) to Title 1 Chapter 9 of the Clovis Municipal Code relating to Campaign Contribution Limits to provide for electronic filing of campaign statements and Statements of Economic Interests (Form 700).

Staff: Karey Cha, City Clerk
Recommendation: Approve

CITY MANAGER COMMENTS

COUNCIL COMMENTS

CLOSED SESSION - A “closed door” (not public) City Council meeting, allowed by State law, for consideration of pending legal mat ters and certain matters related to personnel and real estate transactions.

12. Government Code Section 54957.6

CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: John Holt, Andrew Haussler, Jeffrey Blanks, Curt Fleming , Shonna Halterman, Lori Shively, Scott G. Cross Employee Organization: Clovis Police Officers Association, Clovis Firefighters Association, Clovis Employees Association, Clovis Public Works Employees Association, Clovis Public Safety Employees Association, Clovis Professi onal and Technical Employees Association, Clovis Transit Employees Bargaining Unit, Clovis Technical and Financial Professionals Association, and Unrepresented Employee:

Management Employees

ADJOURNMENT

MEETINGS AND KEY ISSUES

Regular City Council Meetings are held at 6:00 P.M. in the Council Chamber. The following are future meeting dates:

May 16, 2022 (Mon.) Budget Introduction
June 6, 2022 (Mon.)
June 13, 2022 (Mon.) Budget Adoption
June 20, 2022 (Mon.)

4 5
AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

Page 1 of 4 ends

CLOVIS CITY COUNCIL MEETING

May 2, 2022 6:00 P.M. Council Chamber

Meeting called to order by Mayor Pro Tem Ashbeck at 6:03 Flag Salute led by Councilmember Whalen

Roll Call: Present: Councilmembers Ashbeck, Mouanoutoua, Whalen

Absent: Councilmember Bessinger, Mayor Flores

PRESENTATION – 6:03

6:06 - ITEM 1 - PRESENTATION OF PROC LAMATION RECOGNIZING WILMA TOM HASHIMOTO AS MOTHER OF THE YEAR.

The City Council presented a proclamation recognizing Wilma Tom Hashimoto as Fresno County Mother of the Year and proclaimed this Mother ’s Day, May 8, 2022, as Wilma Hashimoto Day.

Wilma Hashimoto, expressed her gratitude for the honor given by the Clovis City Council and provided information on the youth services efforts of CASA of Fre sno & Madera Counties.

6:19 - ITEM 2 - PRESENTATION OF PLAQ UES TO OUTGOING PERS ONNEL

COMMISSIONERS KARI M ERCER AND DARREN ROS E FOR THEIR YEARS OF SERVICE.

The City Council presented a proclamation recognizing Kari Mercer and Darren Rose for their service on the Personnel Commission.

Kari Mercer and Darren Rose, expressed their gratitude for this opportunity to serve the community and the City of Clovis.

6:23 - ITEM 3 - PRESENTATION OF PROC LAMATION DECLARING M AY 1ST - MAY 7TH, 2022, AS TEACHER APPRECIATION WEEK.

The City Council presented a proclamation honoring the first week of May as Teacher Appreciation Week.

6:25 - ITEM 4 - PRESENTATION OF PROCLAMATION DECLARING MAY AS MENTAL HEALTH MATTERS MONTH.

The City Council presented a proclamation recognizing the month of May as Mental Health Matters Month.

6 AGENDA ITEM NO. 3.

PRELIMINARY - SUBJECT TO APPROVAL

Page 2 of 4 ends

PUBLIC COMMENTS – 6:27

Tom Keetan, resident, commented on neighbors constantly dumping trash in the street. He has already reported the issue to the Solid Waste division and the the Police Department. The neighbor has been cited already but the problem continues.

CONSENT CALENDAR – 6:31

Motion by Councilmember Whalen, seconded by Councilmember Mouanoutoua, that the items on the Consent Calendar be approved, including the waiver of the reading of the ordinance. Motion carried 3-0-2, with Councilmember Bessinger and Mayor Flores absent.

5. Administration - Approved - Minutes from the April 18, 2022, Council Meeting.

6. Administration - Adopted - Ord. 22-03, A request to adopt a Military Equipment Use Policy Pursuant to Assembly Bill 481. Approval of Policy 706 and the adopted ordinance will allow the Clovis Police Department to continue to use its existing military equipment in accordance with the new law requirements. (Vote: 5-0)

7. Administration - Received and File d – Business Organization of Old Town (BOOT) Third Quarter Report, January through March 2022.

8. Administration - Received and Filed – Economic Development Corporation Serving Fres no County Quarterly Report, January - March 2022.

9. Finance – Received and Filed – Investment Report for the Month of January 2022.

10. Finance – Received and Filed – Treasurer’s Report for the Month of January 2022.

11. Planning and Development Services - Approved - Bid Award for CIP 20-10 Barstow Avenue Street Improvements; and Authorize the City Manager to execute the contract on behalf of the City.

12. Police - Approved - Res. 22-35, Amending the Police Department budget for FY 2021-2022 to reflect the California Department of Justice Tobacco grant award of $97,640.

13. Police - Approved – Res. 22 -36, Amending the 2021 -2022 Police Department Budget to reflect the award of the Edward Byrne Memorial Justice Assistance Grants (JAG) Program in the amount of $17,709.

ADMINISTRATIVE ITEMS – 6:33

6:33 – ITEM 14 - RECEIVED AND FILED – UPDATE ON 325 POL LASKY AVENUE (CLOVIS CHAMBER OF COMMERCE BUILDING).

Sayre Miller, resident, commented on the Chamber’s efforts in making the building ADA compliant.

Paul Halajian, architect and business owner, volunteered pro bono services and came up with a conceptual plan that demonstrated the building can be preserved for about $2-3 million.

7 AGENDA ITEM NO. 3.

PRELIMINARY - SUBJECT TO APPROVAL

Page 3 of 4 ends

Beth Christensen, representative from the Historical Society, commented on the Historical Society’s desire to preserve the building.

Tom Wright, resident, commented on the Chamber’s commitment to the Fresno County historical society and to the City Council to preserve the building for the City of Clovis and its residents. A p etition will be presented to the City Council. There is an agency in town that is interested in purchasing the building.

Bill Smittcamp, resident, commented on the support in the effort to preserve the building the opportunity to open up a dialogue betwee n the supporters and the Clovis Chamber of Commerce.

Sayre Miller, resident, fundraising for the building will not be that challenging.

It was the consensus of the Council to Receive and File an update on 325 Pollasky Avenue.

7:18 – ITEM 15 – DENIED – Res. 22-XX, A Request to adopt a resolution APPROVING THE

INITIATION OF AN APP LICATION TO AMEND TH E GENERAL PLAN AND L OMA VISTA

SPECIFIC PLAN WITH R EGARD TO STREET ALIG NMENTS, LAND USE PAT TERNS,

AND MASTER PLAN BOUN DARIES FOR THE AREA DESIGNATED AS THE EASTERN VILLAGE WITHIN THE LOMA VISTA SPECIFIC PLAN.

Sayre Miller, resident, commented on concerns regarding the transparency of the process.

Commented on the planning of Sanger Unified School District and the opportunity to do great things for the area.

Darius Assemi, developer, commented on issues and challenges regarding developing around curvelinear streets.

Motion for denial by Councilmember Whalen seconded by Councilmember Ashbeck. Motion carried 2-1-2, with Councilmember Mouanoutoua voting no and Councilmember Bessinger and Mayor Flores absent.

8:28 – ITEM 16 - APPROVED – RES. 22-37, A REQUEST AUTHORIZING THE CITY MANAGER

TO EXECUTE A CONSULTANT AGREEMENT BETWEEN THE CITY OF CLOVIS AND DE

NOVO PLANNING GROUP (DE NOVO) FOR SERVIC ES RELATED TO PREPARATION OF THE 2014 CLOVIS GENERAL PLAN REVIEW AND GUIDANCE DOCUMENT.

Sayre Miller, resident, shared her experience serving on the previous General Plan update committee and expressed concerns regarding consultants who may not be familiar with the values of the Clovis community.

8 AGENDA ITEM NO. 3.

PRELIMINARY - SUBJECT TO APPROVAL

Page 4 of 4 ends

Motion for approval by Councilmember Whalen, seconded by Councilmember Mouanoutoua. Motion carried 3 -0-2, with Councilmember Bessinger and Mayor Flores absent.

CITY MANAGER COMMENTS – 8:57

COUNCIL COMMENTS – 8:59

CLOSED SESSION – 9:03

ITEM 17 - GOVERNMENT CODE SECTION 54956.9(D)(2)

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION SIGNIFICANT

EXPOSURE TO LITIGATION TWO POTENTIAL CASES

Councilmember Whalen recused himself from the discussion and left the Council Chamber.

ITEM 18 - GOVERNMENT CODE SECTION 54956.8
CONFERENCE WITH REAL PROPERTY N EGOTIATORS PROPERTY: 2791 SERENA AVE. AGENCY NEGOTIATORS: JOHN HOLT, MIKE HARRISON, ANDREW HAUSSLER NEGOTIATING PARTIES: LEGACY BUILDING COMPANY, BY WATHEN UNDER NEGOTIATION: PRICE & TERMS

Mayor Pro Tem Ashbeck adjourned the meeting of the Council to May 9, 2022

Meeting adjourned: 9:50 p.m.

______________________________ ________________________________ Mayor Pro Tem City Clerk
9 AGENDA ITEM NO. 3.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: May 9, 2022
SUBJECT: Planning and Development Services – Approval – Bid Award for CIP 21- 12, Nees Avenue Widening – Rule 20B; and Authorize the City Manager to execute the contract on behalf of the City.

ATTACHMENTS: 1. Vicinity Map

CONFLICT OF INTEREST
None.

RECOMMENDATION

1. For the City Council to award a contract for CIP 21-12, Nees Avenue Widening – Rule 20B to Westech Systems, LLC, in the amount of $594,650; and

2. For the City Council to authorize the City Manager to execute the contract on behalf of the City.

EXECUTIVE SUMMARY
Staff is recommending that City Council authorize the City Manager to award and execute the contract to Westech Systems, LLC, who was the lowest responsible bidder from a bid opening that took place on April 19, 2022.

The work to be performed includes conduit and substructure installation for the PG&E Rule 20B, which involves the undergrounding of the existing overhead PG&E utility lines and removal of existing PG&E utility poles along the north side of Nees Avenue from Minnewawa to Clovis Avenue. This work is in conjunction with the Nees Avenue Widening project that will begin construction following the completion of this project. The Nees Avenue Widening project is dependent on the completion of the Rule 20B project for it to begin.

Staff utilized project specific cost estimates provided by PG&E to generate the cost estimate for this project, which are typically higher than current market prices. Due to the large discrepancy between the low bid and the engineer’s estimate , staff contacted the bidding contractors for potential reasons of the high bid prices. According to the contractors, the prices of electrical construction material have significantly increased (about five times) in the last two years due to 10 AGENDA ITEM NO. 4.
supply chain issues. In addition , boring operations (a construction method used for installing conduit in lieu of open cut trench) has increased greatly as well. These increased costs combined with limited availability of contractors in the area has increased the construction prices more than anticipated. Staff has taken note of the information provided and will update the construction costs accordingly for future projects.

BACKGROUND
The following is a summary of the bid results of April 19, 2022:

BIDDERS BASE BIDS

Westech Systems, LLC $ 594,650.00
Power Design Electric $ 831,320.00

ENGINEER’S ESTIMATE $ 238,000.00

All bids were examined, and the bidder’s submittals were found to be in order. Westech Systems, LLC is the lowest responsible bidder. Staff has validated the lowest bidder contractor’s license status and bid bond.

FISCAL IMPACT
This project was budgeted in the 2021 -2022 Community Investment P rogram. The project is funded by Development Impact fees for undergrounding of overhead facilities.

REASON FOR RECOMMENDATION
Westech Systems, LLC , Inc. is the lowest responsible bidder. There are sufficient funds available for the anticipated cost of this project.

ACTIONS FOLLOWING APPROVAL

1. The contract will be prepared and executed, subject to the Contractor providing performance security that is satisfactory to the City.

2. Construction shall begin approximately one (1) week after contract execution and be completed in thirty (30) working days thereafter.

Prepared by: John Armendariz, Civil Engineer

Reviewed by: City Manager _AH__

11 AGENDA ITEM NO. 4.

Willow
Peach
Clovis
Sunnyside
Fowler
Armstrong
Temperance
Locan
De Wolf
Shepherd
Teague
Nees
Alluvial
Herndon
Sierra
Bullard
Barstow
Shaw
Gettysburg
Ashlan
Dakota
Leonard
Highland
Minnewawa
4 ATTACHMENT A

CITY LIMITS SPHERE OF INFLUENCE

VICINITY MAP
ATTACHMENT 1
Prepared By:

Project Location
April 25, 2022 John Armendariz
CIP 21-12 Nees Avenue Widening - Rule 20B
12 AGENDA ITEM NO. 4.

TO: Mayor and City Council
FROM: Planning and Development Services
DATE: May 9, 2022
SUBJECT: Planning and Development Services - Approval - Res. 22 -___, A Resolution Declaring the Intention to levy and collect assessments for Fiscal Year 2022 -23, Authorizing the City of Clovis Engineering Department to conduct a property owner Proposition 218 proceeding, Approving the Fiscal Year 2022-23 Preliminary Engineer’s Report, and setting a Public Hearing for July 5, 2022, or at such time thereafter for Benefit Assessment District No. 95-1 (Blackhorse Estates).

ATTACHMENTS:

1. Vicinity Map

2. Resolution 22-___

3. FY 2022-23 Preliminary Engineer’s Report

CONFLICT OF INTEREST
None.

RECOMMENDATION
For the City Council to approve Resolution 22-__, which will:
1) Declare the intention to levy and collect assessments for Fiscal Year 2022-23; and 2) Authorize the City of Clovis Engineering Department to conduct a property owner Proposition 218 proceeding; and
3) Approve the Fiscal Year 2022-23 Preliminary Engineer’s Report; and 4) Set a Public Hearing for July 5, 2022, or at such time thereafter for Benefit Assessment District No. 95-1 (Blackhorse Estates).

EXECUTIVE SUMMARY
Benefit Assessment District No. 95-1 (the “District”) is divided into Benefit Area 1, which consists of 45 homes and is known as the Renaissance neighborhood, and Benefit Area 2, which consists of 81 homes and is known as the Country View neighborhood, for a total of 126 homes. Each area is a gated community where each home is assessed annually to pay for maintenance of 13 AGENDA ITEM NO. 5.
the street and landscaping facilities, in cluding sidewalks, curbs and gutters, pavement, valley gutters, entrance control gates, median island landscaping, drainage inlets and streetlights benefitting the homes within the District.

On July 12, 2021, City Council approved the latest annual Engineer’s Report for the District. At that time, City staff brought to Council’s attention that assessment rates would need to increase to fund large capital projects, including a slurry seal which has yet to be done since District formation over 26 years ago. A Proposition 218 election was conducted and passed for Benefit Area 1 but did not pass for Benefit Area 2. After a review of the funds available for both areas for the upcoming budget for FY 2022-23, it was determined that Benefit Area 2 does not have a financially sustainable budget. Staff is requesting authorization to conduct a property owner Proposition 218 proceeding to request an annual assessment increase for Benefit Area 2. In addition, staff is requesting the other actions necessary for the ann ual levy and collection of assessments.

BACKGROUND
The District is a gated community located at the southeast corner of Alluvial and Minnewawa Avenues. The District was created under the provisions of the Benefit Assessment Act of 1982 to provide for the maintenance of sidewalks, curbs and gutters, pavement, valley gutters, entrance control gates, median islands and median island landscaping, drainage inlets and streetlights within the District. The maintenance activities are managed through a contract wi th Regency Property Management, a real estate management firm.

The purpose of the District is to provide all of the necessary street maintenance activities within the tract including gated entries and exits. All maintenance within the District is performe d on a contractual basis, utilizing private contractors , and funded by the District assessments. All administrative coordination is performed by Regency Property Management who is contracted by the City on behalf of the District and funded from the assessments.

The City and Regency Property Management identified in FY 2020 -21 that both benefit areas are in need of a slurry seal to preserve and prolong the life of the street pavement. There has been no preventative maintenance performed on these streets since they were constructed, and it will be performed for both Benefit Areas in Summer 2022 in conjunction with a City contract to perform street sealing on various City streets.

Last year a Proposition 218 vote was held for both benefit areas. The pro perty owners within Benefit Area 1 passed the increased assessment but the property owners within Benefit Area 2 did not. Because the expenses within Benefit Area 2 exceed the revenues, staff is recommending that a Proposition 218 proceeding again be cond ucted this year. If the property owners vote for the annual assessment increase of $129.00 per home per year, the annual revenues will be sufficient to continue to perform the needed maintenance and build a reserve for future larger maintenance activities such as a slurry seal.

The current financial reserves in both benefit areas will be used to complete the street maintenance work in Summer 2022. Benefit Area 1 has a positive cash flow that will need to be reevaluated in upcoming years. Benefit Area 2 does not have a sustainable budget, but with the 14 AGENDA ITEM NO. 5.
increase in annual assessments, reserves for the next street maintenance project would be able to be built back up in a reasonable amount of time.

If a Proposition 218 vote to increase the annual assessments for Benefit Area 2 is not successful, staff would work with Francisco & Associates as well as Regency Property Management to determine the best course of action to cut costs. In this scenario, the level of services and maintenance provided is likely to be noticeably reduced.

FISCAL IMPACT
There is no fiscal impact to the City as long as the District remains solvent. If the District is not able to sustain and perform routine maintenance, the ultimate eventuality is that the streets would revert back to the City and the City would be responsible for their maintenance. Should the Proposition 218 proceeding pass, assessment rates will increase by $129.00 per home per year in Benefit Area 2 (Country View neighborhood).

For Benefit Area 1, the Slurry Seal project coupled with the annual maintenance will deplete the fund to almost zero. While the annual revenue does exceed the annual expenses, it would take a few years to build a comfortable reserve. Staff is working with Regency on cost cutting measures.

REASON FOR RECOMMENDATION
After the completion of the street maintenance work in Summer 2022 , the fund balance for Benefit Area 1 will be depleted but will have a positive cash flow. Benefit Area 2 will not have a sustainable budget without an increase in assessments t hat would provide the cash flow necessary for future capital projects.

ACTIONS FOLLOWING APPROVAL
City staff will work with Francisco and Associates as well as Regency Property Management to begin the formal Proposition 218 proce eding in Benefit Area 2 of the Blackhorse Estates development. The remaining schedule is as follows:

1) May 11, 2022 - Mail notices and ballots to affected property owners within Benefit Area 2 (minimum of 45 days prior to Public Hearing).
2) July 5, 2022 – City Council Meeting
 Conduct Public Hearing and Deadline for property owners to submit ballots.  Ballot Tabulation conducted at City Council chambers at the start of the item being heard.
 Declare Results of Ballot Tabulation and approve Final Engineer’s Report by the end of the item being heard.

Prepared by: Sean Smith, Supervising Civil Engineer

Reviewed by: City Manager _AH__

15 AGENDA ITEM NO. 5.

Benefit Assessment Area 1
Benefit Assessment Area 2
Alluvial Ave
N M
innewawa Ave
Athens Ave
Oak Ave
N Villa Ave
N Dartm
outh Ave
Park Creek Dr
Minarets Ave
W Alluvial Ave
Chennault Ave
N O
xford Ave
N De W
itt Ave
Bedford Ave
N Harvard Ave
N Cherry Ln
W Athens Ave
Birch Ave
W Bedford Ave
W Decatur Ave
N Perry Ave
N Fairfax Ave
Spruce Ave
N De W
itt Ave
N Harvard Ave
N De W
itt Ave
N Harvard Ave
N Cherry Ln
Park Creek Dr
N Minnewawa Ave
Bedford Ave
N O
xford Ave
N Harvard Ave
Bedford Ave
Athens Ave
Park Creek Dr
N Cherry Ln
Birch Ave
Copyright nearmap 2015
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1 " = 300 ' 5/28/2020
Assessment District 95-1
Attachment 3
ATTACHEMENT 2
ATTACHMENT 1 16
AGENDA ITEM NO. 5.

RESOLUTION 22-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS DECLARING THE INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR FISCAL YEAR 2022-23,

AUTHORIZING THE CITY OF CLOVIS ENGINEERING DEPARTMENT TO CONDUCT A PROPERTY OWNER PROPOSITION 218 PROCEEDING, APPROVING THE FISCAL YEAR 2022-23 PRELIMINARY ENGINEER’S REPORT, AND SETTING A PUBLIC HEARING FOR JULY 5, 2022, OR AT SUCH TIME THEREAFTER FOR BENEFIT ASSESSMENT DISTRICT NO. 95-1 (BLACKHORSE ESTATES)

WHEREAS, on May 1, 1995, the City Council approved Resolution 95-42 creating Benefit Assessment District 95-1 (hereafter referred to as the “District”) pursuant to the provisions of the Benefit Assessment Act of 1982, Chapter of the California Government Code (commencing with Section 54703) (hereafter referred to as the “Act”). The District is comprised of the Blackhorse Estates development and is divided into Benefit Area 1 (Renaissance neighborhood) and Benefit Area 2 (Country View neighborhood); and

WHEREAS, the District provides annual assessment revenue to fund the construction, operation, maintenance and servic ing of street and landscaping facilities, including but not limited to , sidewalks, curbs and gutters, pavement, valley gutters, entrance control gates, median island landscaping, drainage inlets and street lights benefitting the parcels within the District; and

WHEREAS, the City Council proposes to conduc t a Proposition 218 proceeding with property owne rs located within Benefit Area 2 (Country View neighborhood) to approv e assessment increases needed to cover significant increases in maintenance costs due to inflation, provide funding for the City to maintain street, street lighting, and landscaping facilities at their current level, and also perform slurry seal maintenance for the streets within the District; and

WHEREAS, the Preliminary Engineer’s Report for Fiscal Year 202 2-23 has been presented to the City Council; and

WHEREAS, the City Council has reviewed the Preliminary Engineer’s Report as presented and is preliminarily satisfied with the Report, each and all the budget items and documents as set forth therein, and is sat isfied that the levy amounts, on a preliminary basis, have been spread in accordance with the special benefit received from construction, operation, maintenance and servicing of public improvements to be performed within the District, as set forth in said Report.

ATTACHMENT 2
17 AGENDA ITEM NO. 5.

NOW, THEREFORE BE IT RESO LVED, by the City Council of the City of Clovis as follows:

1. Intention: The City Council hereby declares that it is its intention to seek the annual levy and collection of assessments of the District pursuant to the Act, over and including the land within the District boundary, and to levy and collect assessments on all such land to pay the annual costs associated with the District improvements. The City Council finds that the public’s best interest requires such levy and collection.

2. District Boundaries: The boundaries of the District are described as the boundaries previously defined in the formation documents of the original District.

3. District Improvements: The public improvements include sidewalks , curbs and gutters, pavement, valley gutters, entrance control gates, median islands and landscaping in the median islands, drainage inlet structures, and street lights located within the boundaries of the District.

4. Proposed Assessment Amounts : The proposed Fiscal Year 2022-23 assessments for the parcels within the District are outlined in the Engineer’s Report which details the proposed annual assessments for Benefit Area 1 (Renaissance neighborhood) and the proposed increases in annual assessments for Benefit Area 2 (Country View neighborhood).

5. Public Hearing(s): The City Council hereby declares its intention to conduct a Public Hearing concerning the levy of assessments for the District on Monday, July 5, 2022, at 6:00 p.m. or as soon thereafter as feasible at Clovis City Council Chambers, 1033 Fifth Street, Clovis, California.

6. Notice: The City shall give notice of the time and place of the Public Hearing to all affected property owners within Benefit Area 2 of the District in accordance with the requirements of Proposition 218 and by causing the publishing of this Resolution once in the local newspaper not less than ten (10) days before the date of the Public Hearing.

Any interested person may file a written protest with the City Clerk prior to the conclusion of the Public Hearing, or, having previously filed a protest, may file a written withdrawal of that protest. A written protest shall state all grounds of objection and a protest by a property owner shall contain a descr iption sufficient to identify the property owned by such property owner. At the Public Hearing, all interested persons shall be afforded the opportunity to hear and be heard.

* * * * *

18 AGENDA ITEM NO. 5.

The foregoing resolution of intent was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on May 9, 2022, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: May 9, 2022

______________________________ ______________________________ Mayor City Clerk
19 AGENDA ITEM NO. 5.

City of Clovis

BENEFIT ASSESSMENT
District No. 95-1

Prepared by:

Francisco & Associates
231 Market Place, Suite 543
San Ramon, CA 94583
(925) 867-3400
Fiscal Year 2022-23
Preliminary Engineer’s Report
May 9, 2022
ATTACHMENT 3
20 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2022-23 TABLE OF CONTENTS
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Page No.

Agency Directory ..................................................................................................................... ii

Certificates ............................................................................................................................... iii

SECTION I Intr oduction ................................................................................................. 1

SECTION II Engineer’s Report ......................................................................................... 3

Part A - Plans and Specifications ............................................................................ 5

Part B - Estimate of Cost .......................................................................................... 6 Table 1 – Cost Estimate Bene fit Area I (Renaissance) ...................... 7 Table 2 – Cost Estimate Benefi t Area II (Country View) ................. 8

Part C - Assessment District Diagram .................................................................. 9

Part D - Method of Apportionment of Assessment .......................................... 11

Part E - Property List and Assessment Roll ....................................................... 14

Appendix A - Detailed Statement of Co sts for Benefit Area I (Renaissance)

Appendix B - Detailed Statement of Cost s for Benefit Area II (Country View)

Appendix C - Assessment Roll
21 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2022-23 AGENCY DIRECTORY
Francisco & Associates
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CITY OF CLOVIS

CITY COUNCIL MEMBERS AND CITY STAFF

FISCAL YEAR 2022-23

City Council Members

Jose Flores
Mayor

Lynne Ashbeck Drew Bessinger
Mayor Pro-Tem Council Member

Bob Whalen Vong Mouanoutoua
Council Member Council Member

City Staff Members

John Holt
City Manager

Scott Cross Karey Cha
City Attorney City Clerk

Jay Schengel Mike Harrison
Finance Director City Engineer

Sean Smith
Supervising Civil Engineer

Francisco & Associates
Assessment Engineer

22 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2022-23 CERTIFICATES
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ENGINEER'S REPORT

CITY OF CLOVIS
ENGINEER’S REPORT FOR THE CITY’S
BENEFIT ASSESSMENT DISTRICT NO. 95-1

Fiscal Year 2022-23

The undersigned, acting on behalf of Francisco & Associates respectfully submits the enclosed Engineer's Report as directed by the Clovis City Council pursuant to the provisions of the Benefit Assessment Act of 1982, Article XIIIC and XIIID of the California Constitution and pursuant to the Charter and Municipal Code of the City of Clovis. The undersigned certifies that he is a Professional Engineer, registered in the State of California.

Dated: ______April 25, 2022__ By:

Eduardo Espinoza, P.E.

RCE # 40688

I HEREBY CERTIFY that the enclosed Engineer' s Report, together with Assessment Roll and Assessment Diagram, thereto attached, was filed with me on the ________day of ____________, 2022.

Karey Cha, City Clerk
City of Clovis
Fresno County, California

By:

I HEREBY CERTIFY that the enclosed Engineer' s Report, together with Assessment Roll and Assessment Diagram, thereto attached, was approved and confirmed by the Council of the City of Clovis, Fresno County, California, on th e ________ day of ____________, 20 22, by adoption of Resolution No. _________.

Karey Cha, City Clerk
City of Clovis
Fresno County, California

By:

I HEREBY CERTIFY that the enclosed Engineer' s Report, together with Assessment Roll and Assessment Diagram, thereto attached, was filed in m y o f f i c e i n t h e C o u n t y o f F r e s n o , o n t h e ________ day of ______________, 2022.

Oscar J. Garcia, CPA, Auditor
Fresno County, California

By:
23 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1 SECTION I
Fiscal Year 2022-23 INTRODUCTION
Francisco & Associates
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SECTION I

INTRODUCTION

ENGINEER'S REPORT

CITY OF CLOVIS
ENGINEER’S REPORT FOR THE CITY’S
BENEFIT ASSESSMENT DISTRICT NO. 95-1

Fiscal Year 2022-23

Background Information
To insure the proper flow of funds for the ongoing operation, maintenance and servicing of specific improvements within the boundaries of the Benefit Assessment District No. 95-1 (“District”), the City Council, through the Benefit Assessment Act of 1982 (“1982 Act”), previously approved the formation of the Distri ct which includes two (2) benefit areas as described in this Engineer’s Report (“Report”). Benefit Area I is compri sed of the Renaissance development and Benefit Area II is compr ised of the Country View development.

Improvements, which may be constructed, oper ated, maintained and serviced by the District, include, but are not limited to:

Sidewalks, curbs and gutters, pavement , valley gutters, entrance control gates, medians islands and median isla nd landscaping, drainage inlets and streetlights.

Generally, Developers as a part of their development conditions , are required to construct the improvements listed above which benefit their development. However, the ongoing operation, maintenance, servicing and capital replacement of these improvements are financed through the levy of assessments on parcels within the Dist rict. As new developments occur, benefit areas may be created within the District to ensure th e operation, maintenance, servicing and capital replacement of the improvements are specifica lly paid for by those property owners who directly benefit from those improvements.

Current Annual Administration
As required by the Benefit Assessment Act of 19 82, this Report includes for the ensuing fiscal year: (1) a general description of the improvement s to be constructed, operated, maintained and serviced by the District, (2) an estimated budget to construct, operate, maintain and service the improvements, (3) the method used to distribute the costs to the benefiting property owners within the District, (4) a diagram of the District and associated benefit areas, and (5) listing of the proposed Fiscal Year 2022-23 assessments to be levied upon each asse ssable lot or parcel within the District.

For FY 2022-23, the City Council proposes to in crease the maximum annual assessment rate for parcels located within Benefit Area II (Country View). The purpose of the proposed assessment rate increase is to keep up with significant in creases in maintenance costs and accumulate funds to perform future slurry seal maintenance.

24 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1 SECTION I
Fiscal Year 2022-23 INTRODUCTION
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The proposed increase in the assessment rate requires the City to conduct Proposition 218 property owner proceedings. The City will mai l notices and ballots to the property owners within Benefit Area II (Country View) a minimum of 45 days prior to the Public Hearing set for J u l y 5 , 2 0 2 2 . A t t h e P u b l i c Hearing, the City will provide an opportunity for any interested person to provide testimony. After the public he aring input portion, the City Council will ask if there are any remaining ballots to be turned in or if anyone wants to ch ange their vote. The ballots will then be tabulated. If a majority of the ballots receiv ed are in favor of the assessment increase, then the assessment increase may be im posed by the City Counci l for Benefit Area II (Country View). At the conclusion of the Public Hearing on July 5, 2022, the City Council may adopt a resolution confirming the Fiscal Year 2022-23 levy and collection of assessments for both benefit areas as originally proposed or as modified.

Payment of these annual assessments for each parcel will be made in the same manner and at the same time as payments are made for their annual property taxes. All funds collected through the assessments must be placed in a special fund a nd can only be used for the purposes stated within this Report.

25 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1 SECTION II
Fiscal Year 2022-23 ENGINEER'S REPORT
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SECTION II

ENGINEER'S REPORT PREPARED PURSUANT TO THE PROVISIONS OF THE BENEFIT ASSESSMENT ACT OF 1982
SECTION 54703 THROUGH 54720

OF THE CALIFORNIA GOVERNMENT CODE

Pursuant to the Benefit Assessment Act of 1982 (Part 1 of Division 2 of Title 5 of the Government Code of the State of California), and in accord ance with Resolution No. 22-___ initiating proceedings for the levy and collection of assessments, ordering the preparation of the annual Engineer’s approving the Prelimin ary Engineer’s Report and Declaring the Intention for Levy and Collection of Assessments, adopted by the Ci ty Council of the City of Clovis, on May 9, 2022, and in connection with the proceedings for:

CITY OF CLOVIS
BENEFIT ASSESSMENT DISTRICT NO. 95-1

Herein after referred to as the “District", I, Eduardo Espinoza, the duly appointed ENGINEER OF WORK, submit herewith the "Report" consisting of five (5) parts as follows:

PART A: PLANS AND SPECIFICATIONS

This part describes the improvements to be financed by the District. Plans and specifications for the improvements are as set forth on the lists thereof, attached he reto, and are on file in the Office of the City Clerk of the City of Clovis and are incorporated herein by reference.

PART B: ESTIMATE OF COST

This part contains an estimate of the cost of the proposed improvements, including incidental costs and expenses in connection therewith.

PART C: ASSESSMENT DISTRICT DIAGRAM

This part incorporates by reference a diagram of the District showing the boundaries of any benefit areas within the District and the lines and dimensions of each lot or parcel of land within the District. The lines and dimen sions of each lot or parcel with in the District are those lines and dimensions shown on the maps of the Fr esno County Assessor for the year when this Report was prepared. The Assessor's maps and re cords are incorporated by reference and made part of this Report.

PART D: METHOD OF APPORTIONMENT OF ASSESSMENT

This part contains the method of apportio nment of assessments, based upon parcel classification of land within the District, in proportion to the estimated benefits to be received.

26 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1 SECTION II
Fiscal Year 2022-23 ENGINEER'S REPORT
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PART E: PROPERTY LIST AND ASSESSMENT ROLL

This part contains a list of the Fresno County Assessor’s parcel numbers, and the amount to be assessed upon the benefited lands within the Dist rict. The Assessment Roll is filed in the Office of the Clovis City Clerk and is incorporated in this Report by reference. The list is keyed to the records of the Fresno County Assessor, which are incorporated herein by reference. 27 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1 SECTION II
Fiscal Year 2022-23 PART A
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PART A

PLANS AND SPECIFICATIONS

The facilities, which have been constructed with in the City of Clovis, and those which may be subsequently constructed, operated, maintained, and serviced are generally described as follows:

Street and Landscaping Facilities

Street and Landscaping facilities consist of, but are not limit ed to: operation, maintenance and servicing of sidewalks parallel to and within 27 feet of the center line of the streets, curbs and gutters, paved sections, valley gutters, four entrance control gates located on Birch Avenue, Chennault Avenue, Oxford Avenue and Dartmouth Avenue, median islands and landscaping in the median islands, drainage inlet structures, an d streetlights located within the boundaries of the District.

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Fiscal Year 2022-23 PART C
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PART B

ESTIMATE OF COST

The 1982 Act requires that a special fund be set up for the collection of revenues and expenditures for the District. The 1982 Act prov ides that the total cost for the construction, operation, maintenance and servicing of the street facilities can be recovered by the District.

Incidental expenses including administration of th e District, engineering f ees, legal fees and all other costs associated with the District can also be included.

Revenues collected from the assessments within e ach benefit area shall be used only for the expenditures associated with each benefit area as authorized under the 1982 Act. Any balance remaining at the end of the fiscal year must be carried over to the next fiscal year.

Tables 1 and 2 below provide a summary of the to tal Fiscal Year 2022-23 estimated revenues and expenditures for each benefit area.

For a detailed breakdown on the revenues and ex penditures for each benefit area within the District please refer to Appendix "A" and Appendix "B" in this report.

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Fiscal Year 2022-23 PART C
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TABLE NO. 1: COST ESTIMATE FY 2022-23
Benefit Area I (Renaissance)
Projected Beginning Balance as of July 1, 2022: $34,982 Revenue
Annual Assessments $29,115
Total Revenue: $64,097
Annual Expenditures(1)
Office Supplies and Miscellaneous Maintenance ($400)
Telephone ($1,500)
Electronic Gate Maintenance ($2,000)
Street Sweeping ($720)
Landscape Maintenance ($6,798)
Electrical Power for Gate and Streetlights ($3,500)
City Administration Costs ($1,800)
County Collection Fees ($8)
District Administrator ($8,940)
Assessment Engineering ($1,411)
Insurance ($1,100)
Annual Expenditures Subtotal: ($28,177)
Capital Improvement Projects
Slurry Seal ($35,000)
Sidewalk Repairs & Gate Replacement ($0)
Capital Improvement Projects Subtotal: ($35,000)
Total Expenses: ($63,177)
Projected Ending Balance as of June 30, 2023: $920
Reserve Detail as of June 30, 2023
Recommended Operating Reserves(2)
$14,089
Available Operating Reserves $920
Available Capital Reserves(3)
$0
Assessment Rate (45 Parcels) $647.00
Notes:
(1) See Appendix "A" for a detailed description of expenses. (2) Operating reserves are needed because the City does not receive the assessment revenue from the County until halfway through the fiscal year. Therefore, it is recommended the City have an operating reserve to fund 6 months of the estimated annual expenditures anticipated to be incurred from July 1 through December 31 of each fiscal year.
(3) Capital reserve funds will be used for Capital Improvement Projects or to replace existing improvements once they have reached the end of their useful life.

30 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1 SECTION II
Fiscal Year 2022-23 PART C
Francisco & Associates
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Projected Beginning Balance as of July 1, 2022 $69,088
Revenue
Annual Assessments $47,790
Total Revenue: $116,878
Annual Expenditures(1 )
Office Supplies and Miscellaneous Maintenance ( $ 1,000) Te l e phone ( $ 1,5 00)
E lectronic Gate Maintenance ( $ 2,000)
Street Sw eeping ( $ 1,800)
Landscape Maintenance ($8,6 50 )
E lectrical Pow er for Gate and Streetlig hts ( $ 3,5 00) City Administration Costs ( $ 3,000)
County Col l e cti on Fe e s ($14)
District Administrator ($13,86 0 )
Assessment E ngineering ($2 ,539 )
Insurance ( $ 1,600)
Annual E xpenditures Subtotal: ($39 ,46 3)
Capital Improvement Projects
Slurry Seal ( $ 45,000)
Sidew al k Repairs & Gate Repl acement ($0 )
C apital Improv ement Projects Subtotal: ( $ 45,000)
Total Expenses: ($84,463)
Projected Ending Balance as of June 30, 2023: $32,415
Reser v e Detail as of J une 3 0, 2023
Recommended Operating Reserv es(2 ) $19 ,7 32
Av ailable Operating Reserv es $19,732
Av ailable C apital R eserv es(3 ) $12 ,6 8 3
Assessment Rate (81 Parcels) $ 590. 00/parcel
Notes:
(1) See Appendix "A" for a detailed description of expenses. (2) Operating reserv es are needed because the C ity does not receiv e the assessment rev enue from the C ounty until halfw ay through the fiscal year. T herefore, it is recommended the C ity hav e an operating reserv e to fund 6 months of the estimated annual expenditures anticipated to be incurred from July 1 through December 31 of each fiscal year.
(3) C apital reserv e funds w ill be used for C apital Improv ement Projects or to replace existing improv ements once they hav e reached the end of their useful life.

TABLE NO. 2: COST ESTIM ATE FY 2022-23
Benefit Area II (Country View ) - Proposed $129/year Increase

31 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1 SECTION II
Fiscal Year 2022-23 PART C
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PART C

ASSESSMENT DISTRICT DIAGRAM

The boundary of the District is completely within the boundaries of the City of Clovis. The Assessment Diagram for the two benefit areas is on file in the Office of the City Clerk of the City of Clovis and is shown on the following page of this Report. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Fresno County Assessor, for the year when this Report was prepared, and are incorporated by reference herein and made part of this Report.

32 AGENDA ITEM NO. 5.
0 500 Feet
¯
Prepared by Francisco & Associates, Inc.

Birch Ave
Oxford Ave
Harvard Ave
Dartmouth Ave
Oak Ave
Minarets Ave
Minnewawa Ave
Park Creek Dr
Alluvial Ave
Legend
Street Lights
Electronic Gates
Benefit Assessment District Boundary
Landscape Maintenance Areas
Street Maintenance Areas
Parcel Lines
City of Clovis
Benefit Assessment District No. 95-1
Blackhorse Estates
Maintenance Improvement Diagram

BENEFIT
AREA I

BENEFIT

AREA II
33 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1 SECTION II
Fiscal Year 2022-23 PART D
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PART D

METHOD OF APPORTIONMENT OF ASSESSMENT

This section explains the benefits to be derived from the street and landscaping improvements and the methodology used to apportion the costs to the benefitting properties within the District.

Discussion of Special Benefit
Part 1 of Division 2 of Title 5 of the Govern ment Code, the Benefit Assessment Act of 1982, permits the establishment of assessment distri cts by Agencies for the purpose of providing certain public improvements and services whi ch include the construction, operation, maintenance and servicing of street facilities.

Section 54711 of the Benefit Assessment Act of 1982 requires that maintenance assessments must be levied according to benefit rather than according to assessed value. This Section states:

“The amount of the assessment imposed on any pa rcel of property shall be related to the benefit to the parcel which will be derived from the provision of the service.”

In addition, the 1982 Act permits the designati on of zones or areas of benefit within any individual assessment district.

Article XIIID, Section 4(a) of the California Cons titution (also known as Proposition 218) limits the amount of any assessment to the proportional special benefit conferred on the property.

“No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.”

Article XIIID provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties rece ive no special benefit from the assessment.

Exempted from the assessment would be the areas of public streets, pu blic avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights-of- ways, public greenbelts and public parkways, and that portion of public property that is not developed and used for business purposes similar to private residential, commercial, industrial and institutional activities.

Special versus General Benefit
In the absence of an annual assessment, th e street and landscaping maintenance activities within each benefit area of the District woul d not be provided. All the assessment proceeds derived from each benefit area wi ll be utilized to fund the cost of providing a level of tangible “special benefits” in the form of property related services which benefit individual properties to which the services are provided. The assess ments are also structured to provide specific improvements within each benefit area, furt her ensuring that the improvements funded by the assessments are of specific and special benefit to property within each benefit area.

34 AGENDA ITEM NO. 5.

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Fiscal Year 2022-23 PART D
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The street and landscaping faciliti es in each benefit area of the District were specifically designed, located and created to provide vehicula r access to residences for the direct benefit of property inside the benefit area, and not the public at large. The boundaries of the benefit area have been drawn to include only those parc els that receive a direct benefit from the improvements. Other properties that are outside a benefit area do not benefit from the property related improvements.

It is therefore concluded that all the street and landscaping maintenance activities funded by the Assessments are of special benefit to the identif ied benefiting properties located within the benefit areas and that the value of the special benefits from such Improv ements to property in the benefit areas reasonably exceeds the cost of the assessments for every assessed parcel in the benefit areas. (In other words, as required by Proposition 218: the reasonable cost of the proportional special benefit conferred on ea ch parcel does not exceed the cost of the assessments.)

ASSESSMENT METHODOLOGY

The 1982 Act requires that asse ssments must be based on the bene fit that the subject properties receive from the improvements being maintained. The improvements to be maintained by the District relate to the vehicular access from the publ ic streets, adjacent to the District, and to the residences within the District.

Each year, the Engineer for the District shall eval uate the conditions of the improvements to be maintained by the District and shall estimate the required costs of the maintenance and incidental costs and spread the assessments to the benefitting properties. A portion of the estimated costs may be set aside for significant maint enance items, such as seal coats and street surface overlays. If necessary, revised amounts for the assessments will be determined by the Engineer for the District then considered by the City Council of the City of Clovis to revise the amounts of the assessments as they deem appropriate.

Since the assessments are levied on the owners of properties as shown on the secured property tax rolls, the final charges must be assigned by Assessor's Parcel Number.

The single-family residential parcel has been sele cted as the basic unit for the calculation of assessments since it represents all the parcels with in the District. Therefore, the single-family residential parcel has b een determined to have equal vehicular access from the public streets, adjacent to the District, and to the residential pa rcels. For the spread of the assessments, there are 45 residential parcels in Benefit Area I (Rena issance) and 81 residential parcels in Benefit Area II (Country View) that will be assess ed for the maintenance of the improvements.

Therefore, the maintenance and incidental costs fo r Benefit Area I (Renaissance) will be equally spread to each of the resident ial parcels within Benefit Area I (Renaissance) and the maintenance and incidental costs for Benefit Area II (Country View) will be equally spread to each of the residential parcels within Benefit Area II (Country View).

Below is a listing of each of the benefit areas, their corresponding number and type of parcels within each benefit area and th e method of apportioning the co sts of the improvements to the benefiting parcels.
35 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1 SECTION II
Fiscal Year 2022-23 PART D
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Benefit Area I (Renaissance)

Benefit Area I (Renaissance) is comprised of 45 single-family residential parcels. In Fiscal Year 2022-23, there are 45 assessable parcel s, and the total assessment revenue needed to operate and maintain the facilities within Benefit Area I (Renaissance) is $29,115. This results in the following proposed assessment th at will be levied within Benefit Area I (Renaissance):

Fiscal Year 2022-23 Rate: $647.00/parcel

Benefit Area II (Country View)

Benefit Area II (Country View) is comprised of 81 single-family residential parcels. In Fiscal Year 2022-23, there are 81 assessable parcels, and the total assessm ent revenue needed to operate and maintain the facilities within Bene fit Area II (Country View) is $47,790. This results in the following proposed assessment th at will be levied within Benefit Area II (Country View):

Fiscal Year 2022-23 Rate: $590.00/parcel
36 AGENDA ITEM NO. 5.

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Fiscal Year 2022-23 PART E
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PART E

PROPERTY LIST AND ASSESSMENT ROLL

A list of the addresses of all parc els, and the description of each lot or parcel within each of the City of Clovis’s Benefit Assessment District No. 95-1 is shown on the last equalized Property Tax Roll of the Fresno County Assessor, which by reference is hereby made a part of this Report.

This list is keyed to the Assessor's Parcel Nu mbers as shown on the Assessment Roll, which includes the maximum proposed amount of assessm ents apportioned to each lot or parcel. The Assessment Roll is on file in the Office of the Ci ty Clerk of the City of Clovis and is shown in this Report as Appendix “C”.

37 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2022-23 APPENDIX A
Francisco & Associates

APPENDIX A

DETAILED STATEMENT OF COSTS FOR

BENEFIT AREA I (RENAISSANCE)

38 AGENDA ITEM NO. 5.

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Fiscal Year 2022-23 APPENDIX A
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BENEFIT AREA I (RENAISSANCE)

DETAILED STATEMENT OF COSTS

The detailed description of costs for each of th e improvements to be operated, maintained, and serviced in Benefit Area I (Renaissance), and those which may be su bsequently operated, maintained and serviced are generally described as follows:

Office Supplies and Miscellaneous Maintenance

This item is to cover unexpected costs that may ar ise in any given fiscal year that is generally associated with the following improvements:

1. Street pavement and surface maintenance

2. Curb, gutter and sidewalk

3. Street or traffic signs

4. Storm drain inlets

5. Concrete valley gutters

Based on historical data, repairs to the abov e-mentioned improvements are not needed each fiscal year. The estimated cost for miscellaneous/c ontingency repairs in Fiscal Year 2022-23 is $400. If major repairs are needed during the fis cal year, funds will be utilized from the capital reserve fund.

Electronic Gate Maintenance

There are two electronic gates that will be maint ained by the District. The estimated cost for electronic gate maintenance in Fiscal Year 2022-23 is $2,000.

Telephone Costs

Telephone costs are for maintaining the telepho ne located at the entrance gate which will be used by people at the gate to communicate with the residents of the District.

There are two gates. One gate is an "Enter Only" gate and the other is an "Exit Only" gate. There will only be one telephone to be maintained at the "Enter Only" gate.

The telephone system is a private system and the cost for repair and replacement of the telephone equipment, when needed, will be paid for from the capital reserve fund. The estimated cost to fund telephone equipment repairs and local calls is $1,500 for Fiscal Year 2022-

23. Street Sweeping

These costs are based on a firm bid obtained by the District Administrator. 39 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2022-23 APPENDIX A
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The streets will be swept once every two months within Benefit Area I (Renaissance) for an estimated cost of $720/year.

Landscape Maintenance

The areas where landscaping is scheduled to be mai ntained by the District are in the median island planters constructed at the gates. Th e total area of landscaping to be maintained is approximately 500 square feet.

Historically, the residents within Benefit Area I (Renaissance) have routinely requested a higher level of landscape installation and maintenanc e than was originally planned, including the planting of annual flowers that has resulted in increased maintenance costs.

The total cost of landscape maint enance including City of Clov is water charges for Fiscal Year 2022-23 will be $6,798 as estimated by the District Administrator.

Electrical Power for Gate and Streetlights

The total estimated cost for electrical power char ges for gate operations and streetlights for Fiscal Year 2022-23 is $3,500.

City Administration Costs

The City of Clovis will have many responsibilit ies for the administration of the District.

Included in these costs are:

a. City Council Costs related to notices, hearings, etc. b. Attorney fees for the City Attorney to prepare the legal documents as are required for the operation of the District.
c. Staff time for the preparation of docum ents necessary for the on-going operation of the District.
d. Staff time for the review of documents pr epared by District Consultants as necessary for the on-going operations of the District.
e. Staff time related to the timely appli cation of necessary maintenance and repairs as required.

Historically, the City of Clovis has assessed mini mal charges to the Distri ct for their services.

The estimated annual cost for City Administration in Fiscal Year 2022-23 is $1,800.

County Collection Fees

The costs from the County of Fresno related to the collection of assessments and transfer of funds to the City are $0.17 per parcel.

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Fiscal Year 2022-23 APPENDIX A
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The total estimated cost for the County of Fresno collection fees in Fiscal Year 2022-23 is $8 (45 parcels x $0.17/parcel).

District Administrator

The District Administrator will manage the maintenance of improvements for the District for an estimated cost of $8,940 for Fiscal Year 2022-23.

Assessment Engineering

The District Assessment Engineer is Francisco & Associates. They have a contract with the District to perform the assessment engineering se rvices for the sum of $1,411 for Fiscal Year 2022-23.

Insurance Costs

The District will carry property damage insurance for damage to the gates caused by an accident or vandalism and Comprehensive General Liability Insurance with Excess Coverage.

The property insurance is issued by State Farm In surance Company. It provides for a maximum of $80,000 per occurrence for damage to the electronic gates with a $1,000 deductible.

The Comprehensive Liability Insurance is issued by State Farm Insurance Company, which has the following coverage:

$3,000,000 General Aggregate
$3,000,000 Each Occurrence
$3,000,000 Personal Injury
$ 50,000 Fire Damage Legal Liability

The total estimated insurance cost for Fiscal Year 2022-23 is $1,100.

Capital Reserve

On the recommendation of the District Admi nistrator and the City of Clovis Finance Department, the Capital Reserve was established to provide funding for future expenses that do not occur on an annual basis.

Included in the Capital Reserve are funds set a side for items including, but not limited to, roadway slurry seal maintenance, sidewalk repairs, gate replacement, gate operator replacement, gate support columns and track replacement , gate phone/phone bo ard replacement, and landscape upgrades.

For Fiscal Year 2022-23, the City of Clovis in tends on completing the capital improvement projects shown below.
41 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2022-23 APPENDIX A
Francisco & Associates
A - 4
Capital Improvement Projects

After the evaluation of current improvements and their remaining useful li fe, the City of Clovis and District Administrator assessed a need to utilize Capital Reserve to fund capital improvement projects.

In FY 2021-22, the following capital improvement projects were performed:

a. Additional Landscape Maintenance at front and back gate

In FY 2022-23, the City of Clovis and District Administrator anticipate the following capital improvement projects:

a. Perform Roadway Slurry Seal

The total estimated cost for the Capital Improvement Projects is $35,000 for FY 2022-23.

42 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2022-23 APPENDIX B
Francisco & Associates

APPENDIX B

DETAILED STATEMENT OF COSTS FOR

BENEFIT AREA II (COUNTRY VIEW)

43 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2022-23 APPENDIX B
Francisco & Associates
B - 1

BENEFIT AREA II (COUNTRY VIEW)

DETAILED STATEMENT OF COSTS

The detailed description of costs for each of the improvements to be operated, maintained and serviced in Benefit Area II (Country View), a nd those which may be subsequently operated, maintained and serviced are generally described as follows:

Office Supplies and Miscellaneous Maintenance

This item is to cover unexpected costs that may ar ise in any given fiscal year that is generally associated with the following improvements:

1. Street pavement and surface maintenance

2. Curb, gutter and sidewalk

3. Street or traffic signs

4. Storm drain inlets

5. Concrete valley gutters

Based on historical data, repairs to the abov e-mentioned improvements are not needed each fiscal year. The amount to be assessed for miscellaneous/contingency repairs in Fiscal Year 2022- 23 is $1,000. If major repairs ar e needed during the f iscal year, funds will be utilized from the capital reserve fund.

Electronic Gate Maintenance

There are two electronic gates that will be mai ntained by the District. The estimated cost for electronic gate maintenance in Fiscal Year 2022-23 is $2,000.

Telephone Costs

Telephone costs are for maintaining the telepho ne located at the entrance gate which will be used by people at the gate to communicate with the residents of the District.

There are two gates. One gate is an "Enter Only" gate and the other is an "Exit Only" gate. There will only be one telephone to be maintained at the "Enter Only" gate.

23. Street Sweeping

These costs are based on a firm bid obtained by the District Administrator. 44 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2022-23 APPENDIX B
Francisco & Associates
B - 2
The streets will be swept once every month wi thin Benefit Area II (Country View) for an estimated cost of $1,800/year.

Landscape Maintenance

The areas where landscaping is scheduled to be mai ntained by the District are in the median island planters constructed at the gates and a 2,800-sf grass area located on Dartmouth Avenue.

The total cost of landscape maint enance including City of Clov is water charges for Fiscal Year 2022-23 will be $8,650 as estimated by the District Administrator.

Electrical Power for Gate and Streetlights

The total estimated cost for electrical power char ges for gate operations and streetlights for Fiscal Year 2022-23 is $3,500.

City Administration Costs

The City of Clovis will have many responsibilit ies for the administration of the District.

Included in these costs are:

Historically, the City of Clovis has assessed mini mal charges to the Distri ct for their services.

The estimated annual cost for City Administration in Fiscal Year 2022-23 is $3,000.

County Collection Fees

The costs from the County of Fresno related to the collection of assessments and transfer of funds to the City are $0.17 per parcel.

The total estimated cost for the County of Fresno collection fees in Fiscal Year 2022-23 is $14 (81 parcels x $0.17/parcel).

45 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2022-23 APPENDIX B
Francisco & Associates
B - 3
District Administrator

The District Administrator will manage the maintenance of the improvements for the District for an estimated cost of $13,860 for Fiscal Year 2022-23.

Assessment Engineering

The District Assessment Engineer is Francisco & A ssociates. They have a contract with the District to perform the assessment engineering services for the sum of $2,539 for Fiscal Year 2022-23.

Insurance Costs

The District will carry property damage insurance for damage to the gates caused by an accident or vandalism and Comprehensive General Liability Insurance with Excess Coverage.

The property insurance is issued by State Farm In surance Company. It provides for a maximum of $80,000 per occurrence for damage to the electronic gates with a $1,000 deductible.

The Comprehensive Liability Insurance is issued by State Farm Insurance Company, which has the following coverage:

$3,000,000 General Aggregate
$3,000,000 Each Occurrence
$3,000,000 Personal Injury
$ 50,000 Fire Damage Legal Liability

The total estimated insurance cost for Fiscal Year 2022-23 is $1,600.

Capital Reserve

Included in the Capital Reserve are funds set a side for items including but not limited to the roadway slurry seal maintenance, sidewalk repairs, gate replacement, gate operator replacement, gate support columns and track replacement, and gate phone/phone board replacement, and landscape upgrades.

For Fiscal Year 2022-23, the City of Clovis in tends on completing the capital improvement projects shown below.

46 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2022-23 APPENDIX B
Francisco & Associates
B - 4
Capital Improvement Projects

In FY 2022-23, the City of Clovis and District Administrator anticipate the following capital improvement projects:

a. Perform Roadway Slurry Seal

The total estimated cost for the Capital Improvement Projects is $45,000 for FY 2022-23. 47 AGENDA ITEM NO. 5.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2022-23 APPENDIX C
Francisco & Associates

APPENDIX C

ASSESSMENT ROLL

48 AGENDA ITEM NO. 5.

CITY OF CLOVIS
ASSESSMENT DISTRICT NO. 1995-1
(Blackhorse Estates)
Assessment Roll
Fiscal Year 2022-23
Benefit Area
Assessor's
Parcel
Number
Assessment
Amount
Benefit
Area
Property
Owner
Property
Address
1 Tract
and Lot
562-151-08 $647.001 NISHIMURA GAREY 25 CHENNAULT AVE TR 4299 Lot 1 562-151-09 $647.001 REED SAMUEL H 45 CHENNAULT AVE TR 4299 Lot 2 562-151-10 $647.001 ANTARAMIAN PETER 65 CHENNAULT AVE TR 4299 Lot 3 562-151-11 $647.001 TWEDT BRIAN D & VICKIE L 85 CHENNAULT AVE TR 4299 Lot 4 562-151-12 $647.001 SYVERTSEN WILLIAM & CHERYLE L FAM TRUST 105 CHENNAULT AVE TR 4299 Lot 5 562-151-13 $647.001 HSIAO PAUL SHIHYEN & HSIN-CHING LIN 125 CHENNAULT AVE TR 4299 Lot 6 562-152-04 $647.001 NIMERI ABDELRAHMAN & SHAIMA 650 N CHERRY LN TR 4299 Lot 41 562-152-05 $647.001 SRA FAMILY 640 N CHERRY LN TR 4299 Lot 40 562-152-06 $647.001 DUNMORE JAMES L JR & TRACEE L 42 CHENNAULT AVE TR 4299 Lot 43 562-152-07 $647.001 HSIAO PAUL S 62 CHENNAULT AVE TR 4299 Lot 42 562-153-03 $647.001 TAKEDA VICTOR K & ANNE M TRUSTEES 665 N CHERRY LN TR 4299 Lot 18 562-153-04 $647.001 SIRIMARCO JAMES V III & DONNA M 655 N CHERRY LN TR 4299 Lot 19 562-153-05 $647.001 ROBERTSON STEPHEN W JR 635 N CHERRY LN TR 4299 Lot 20 562-153-06 $647.001 STAFFORD FRANKLIN H 611 N CHERRY LN TR 4299 Lot 21 562-153-07 $647.001 BIGLIERI JULIE M TRS 601 N CHERRY LN TR 4299 Lot 22 562-153-13 $647.001 KALMES BEAU AARON & BRITTANY STOKER 624 N OXFORD AVE TR 4299 Lot 12 562-153-14 $647.001 CHAVEZ MANUEL A & ROSSANNE C TRS 634 N OXFORD AVE TR 4299 Lot 13 562-153-15 $647.001 BURRI CHRISTINE ISKENDERIAN 644 N OXFORD AVE TR 4299 Lot 14 562-153-16 $647.001 SHIDIYWAH SAIF & HUDA 664 N OXFORD AVE TR 4299 Lot 15 562-153-17 $647.001 STAWARSKI DOUGLAS P & KAKELLY 684 N OXFORD AVE TR 4299 Lot 16 562-153-18 $647.001 LEE JOSEPH & MIN HEE 102 CHENNAULT AVE TR 4299 Lot 17 562-153-19 $647.001 CLARK JASON 614 N OXFORD AVE TR 4299 Lot 11 562-153-20 $647.001 JENSEN LAUREN 651 N OXFORD AVE TR 4299 Lot 10 562-153-21 $647.001 TILLEY SHARRON F TRUSTEE 671 N OXFORD AVE TR 4299 Lot 9 562-153-22 $647.001 SHARMA VISHAL & SHILPA 691 N OXFORD AVE TR 4299 Lot 8 562-153-23 $647.001 BROBST JAMES H & M ARLENE TRUSTEES 711 N OXFORD AVE TR 4299 Lot 7 562-153-24 $647.001 GILL SHERAZ 731 N OXFORD AVE Por of Lot 6 Clovis Colony 562-161-01 $647.001 GANDY ANN TRUSTEE 610 N CHERRY LN TR 4299 Lot 37 562-161-02 $647.001 HEMMAN RONALD D & STEPHANIE J 620 N CHERRY LN TR 4299 Lot 38 562-161-03 $647.001 LARSON DAVID & MICHELLE 630 N CHERRY LN TR 4299 Lot 39 562-161-04 $647.001 GATES GINGER G 57 BIRCH AVE TR 4299 Lot 36 562-161-05 $647.001 O HARA MICHAEL & CYNTHIA 55 BIRCH AVE TR 4299 Lot 35 562-161-06 $647.001 DER HAROUTUNIAN VASKEN & LINA TRS 51 BIRCH AVE TR 4299 Lot 34 562-161-07 $647.001 YANG YIA 47 BIRCH AVE TR 4299 Lot 33 562-161-08 $647.001 HAMILTON BRENDA S 37 BIRCH AVE TR 4299 Lot 32 562-162-01 $647.001 ECKEL DENNIS D & MARIA R TRS 94 BIRCH AVE TR 4299 Lot 23 562-162-02 $647.001 KHAN SAMIA 84 BIRCH AVE TR 4299 Lot 24 562-162-03 $647.001 CARUSO HILDA M 74 BIRCH AVE TR 4299 Lot 25 1N\$Proj\Clovis\FY 22-23\Balckhorse BAD\Foxpro\Blkhrs2223proll.pdf C - 49 AGENDA ITEM NO. 5.

CITY OF CLOVIS
ASSESSMENT DISTRICT NO. 1995-1
(Blackhorse Estates)
Assessment Roll
Fiscal Year 2022-23
Benefit Area
Assessor's
Parcel
Number
Assessment
Amount
Benefit
Area
Property
Owner
Property
Address
1 Tract
and Lot
562-162-04 $647.001 BRONSON JAMES C & MICHELLE L 64 BIRCH AVE TR 4299 Lot 26 562-162-05 $647.001 HARDIN TAYLOR J & TETYANA S 54 BIRCH AVE TR 4299 Lot 27 562-162-06 $647.001 WEBER DAVID & MICHELLE 44 BIRCH AVE TR 4299 Lot 28 562-162-07 $647.001 THACKER BARBARA J TRUSTEE 34 BIRCH AVE TR 4299 Lot 29 562-162-08 $647.001 DOUGHERTY STEPHEN P & MONICA 24 BIRCH AVE TR 4299 Lot 30 562-162-09 $647.001 ROSENTHAL STEVE ANDREW 14 BIRCH AVE TR 4299 Lot 31 562-180-45 $647.001 GOTTLIEB DAVID ANDREW & VIRGINIA TRS 741 N OXFORD AVE TR 4668 Lot 18 45 $29,1 1 5.00TOTAL:
2N\$Proj\Clovis\FY 22-23\Balckhorse BAD\Foxpro\Blkhrs2223proll.pdf C - 50 AGENDA ITEM NO. 5.

CITY OF CLOVIS
ASSESSMENT DISTRICT NO. 1995-1
(Blackhorse Estates)
Assessment Roll
Fiscal Year 2022-23
Benefit Area
Assessor's
Parcel
Number
Assessment
Amount
Benefit
Area
Property
Owner
Property
Address
2 Tract
and Lot
562-153-25 $590.002 KUHL MICHAEL B 732 N HARVARD AVE TR 4661 Lot 28 562-153-26 $590.002 KEMP TIMOTHY F & SAUNDRA D 722 N HARVARD AVE TR 4661 Lot 27 562-153-27 $590.002 KONSTANZER KEVIN C & PAMELA S TRUSTEES 712 N HARVARD AVE TR 4661 Lot 26 562-153-28 $590.002 WEAVER JAMES & LISA TRUSTEES 692 N HARVARD AVE TR 4661 Lot 25 562-153-29 $590.002 PORTFOLIO MANAGEMENT SERVICES LLC 672 N HARVARD AVE TR 4661 Lot 24 562-153-30 $590.002 MAKEL JOHN T & RAQUEL 204 BIRCH AVE TR 4661 Lot 23 562-153-31 $590.002 HIRATA RYEN J & ERICA R JOHNSON TRS 214 BIRCH AVE TR 4661 Lot 22 562-153-32 $590.002 TURNBULL BRENT L & PATRICIA K TRS 234 BIRCH AVE TR 4661 Lot 21 562-153-33 $590.002 TRIFFON GARRETT 264 BIRCH AVE TR 4661 Lot 20 562-153-34 $590.002 AYDINYAN ARA 284 BIRCH AVE TR 4661 Lot 19 562-153-35 $590.002 ORTIZ KIRA 647 N DARTMOUTH AVE TR 4661 Lot 18 562-153-36 $590.002 L RODRIGUEZ R & T 667 N DARTMOUTH AVE TR 4661 Lot 17 562-153-37 $590.002 BICKEL BRUCE D TRUSTEE 687 N DARTMOUTH AVE TR 4661 Lot 16 562-153-38 $590.002 HOLGUIN GIL & KIM A 707 N DARTMOUTH AVE TR 4661 Lot 15 562-153-39 $590.002 MARTIN DARRELL B TRUSTEE 717 N DARTMOUTH AVE TR 4661 Lot 14 562-153-40 $590.002 ANALLA BRYAN G & MOLLY BLISS 727 N DARTMOUTH AVE TR 4661 Lot 13 562-153-41 $590.002 GUISTO NANCY A 737 N DARTMOUTH AVE TR 4661 Lot 12 562-155-01 $590.002 GATTIE BRADLEY H & KIRSTEN ANN TRS 673 N HARVARD AVE TR 4661 Lot 29 562-155-02 $590.002 GRAY LAURIE J & RANDALL M 676 N DARTMOUTH AVE TR 4661 Lot 30 562-155-03 $590.002 BREWER ADRIANNE M PETRUTIS & SCOTT M 696 N DARTMOUTH AVE TR 4661 Lot 31 562-155-04 $590.002 SLICK LEON H & SANDRA K 716 N DARTMOUTH AVE TR 4661 Lot 32 562-155-05 $590.002 HUDSON KIMBERLY SUE 726 N DARTMOUTH AVE TR 4661 Lot 33 562-155-06 $590.002 LEACH RONALD P & TRACY A 736 N DARTMOUTH AVE TR 4661 Lot 34 562-180-01 $590.002 KAHAL AMANDEEP 149 OAK AVE TR 4668 Lot 1 562-180-02 $590.002 MAINOCK RALPH H TRS 129 OAK AVE TR 4668 Lot 2 562-180-03 $590.002 ALCONCHER RONALD B & ANNA C TRS 99 OAK AVE TR 4668 Lot 3 562-180-04 $590.002 LOYD WILLIAM D & CYNTHIA L 89 OAK AVE TR 4668 Lot 4 562-180-05 $590.002 WALTER LOGAN PATRICK 69 OAK AVE TR 4668 Lot 5 562-180-06 $590.002 NOEL MIKE & TIFFANY 49 OAK AVE TR 4668 Lot 6 562-180-07 $590.002 DINATA ANTONIUS J & VERONICA M 790 N CHERRY LN TR 4668 Lot 7 562-180-08 $590.002 THOMPSON CRAIG 780 N CHERRY LN TR 4668 Lot 8 562-180-09 $590.002 RATZLAFF CHRISTOPHER 770 N CHERRY LN TR 4668 Lot 9 562-180-10 $590.002 SILVA ANNA 760 N CHERRY LN TR 4668 Lot 10 562-180-11 $590.002 KATEIAN JANICE L TRS 750 N CHERRY LN TR 4668 Lot 11 562-180-12 $590.002 WESSON VINCENT F & SANDRA C TRUSTEES 26 MINARETS AVE TR 4668 Lot 12 562-180-13 $590.002 LALLY GREGORY W & GRACE K TRUSTEES 46 MINARETS AVE TR 4668 Lot 13 562-180-14 $590.002 KEITH DIANA 66 MINARETS AVE TR 4668 Lot 14 562-180-15 $590.002 STONECIPHER KAREN TRUSTEE 86 MINARETS AVE TR 4668 Lot 15 N\$Proj\Clovis\FY 22-23\Balckhorse BAD\Foxpro\Blkhrs2223proll.pdf C -3 51 AGENDA ITEM NO. 5.

CITY OF CLOVIS
ASSESSMENT DISTRICT NO. 1995-1
(Blackhorse Estates)
Assessment Roll
Fiscal Year 2022-23
Benefit Area
Assessor's
Parcel
Number
Assessment
Amount
Benefit
Area
Property
Owner
Property
Address
2 Tract
and Lot
562-180-19 $590.002 HOLTERMANN DARRIN PAUL & JENNIFER LEE 742 N HARVARD AVE TR 4668 Lot 19 562-180-20 $590.002 KARST DENNIS S & KATHERINE TRUSTEES 693 N HARVARD AVE TR 4668 Lot 20 562-180-21 $590.002 REY STEVEN F & JULIE L TRUSTEES 713 N HARVARD AVE TR 4668 Lot 21 562-180-22 $590.002 RAMOS STEPHEN A & JACQUELINE R 723 N HARVARD AVE TR 4668 Lot 22 562-180-23 $590.002 CLARK MICHAEL & CYNTHIA TRUSTEES 733 N HARVARD AVE TR 4668 Lot 23 562-180-24 $590.002 DU BOIS DIANE D 743 N HARVARD AVE TR 4668 Lot 24 562-180-25 $590.002 MORRIS ROGER GARY & ZENAIDA MAPANAO TRS 753 N HARVARD AVE TR 4668 Lot 25 562-180-26 $590.002 KERN ANDREW C & NATALIE A TRS 197 MINARETS AVE TR 4668 Lot 26 562-180-27 $590.002 MORROW JOELENE ANN 187 MINARETS AVE TR 4668 Lot 27 562-180-28 $590.002 STANLEY MATTHEW 177 MINARETS AVE TR 4668 Lot 28 562-180-29 $590.002 CINO JOHN C 157 MINARETS AVE TR 4668 Lot 29 562-180-30 $590.002 DELCAMPO JANELLE MARIE 137 MINARETS AVE TR 4668 Lot 30 562-180-31 $590.002 OPIE SARA JOAN TRUSTEE 117 MINARETS AVE TR 4668 Lot 31 562-180-32 $590.002 RALEY EVELYN 97 MINARETS AVE TR 4668 Lot 32 562-180-33 $590.002 SCHARF DONALD R & DOROTHY D SPENCER TRS 77 MINARETS AVE TR 4668 Lot 33 562-180-34 $590.002 BESTON LAURENCE O & MARYBETH TRS 57 MINARETS AVE TR 4668 Lot 34 562-180-35 $590.002 DUCAR FRANK LEROY & GINNIE ILENE TRS 58 OAK AVE TR 4668 Lot 35 562-180-36 $590.002 HOFER FERDINAND & ANTJE TRUSTEES 78 OAK AVE TR 4668 Lot 36 562-180-37 $590.002 JACKSON LEANNE RAE TRUSTEE 98 OAK AVE TR 4668 Lot 37 562-180-38 $590.002 BELLOW CHERYL 118 OAK AVE TR 4668 Lot 38 562-180-39 $590.002 DANSBY PAUL 138 OAK AVE TR 4668 Lot 39 562-180-40 $590.002 CENTRAL PACIFIC INVESTMENT CORPORATION 158 OAK AVE TR 4668 Lot 40 562-180-41 $590.002 KRUEGER TIMOTHY K 178 OAK AVE TR 4668 Lot 41 562-180-42 $590.002 HULL HARLAN & ROBIN 188 OAK AVE TR 4668 Lot 42 562-180-43 $590.002 DEWEY CARL C 198 OAK AVE TR 4668 Lot 43 562-180-44 $590.002 HAMES KENT L TRUSTEE 106 MINARETS AVE TR 4668 Lots 16 & 17 562-180-46 $590.002 MANALANSAN EDUARDO L & ROSEMARIE M 179 OAK AVE TR 4661 Lot 1 562-180-47 $590.002 AULT PHILIP H & COLLEEN K 189 OAK AVE TR 4661 Lot 2 562-180-48 $590.002 HAUS SPENCER N & CATHLEEN J 219 OAK AVE TR 4661 Lot 3 562-180-49 $590.002 BREWER RANDALL C & CHERI L TRUSTEES 249 OAK AVE TR 4661 Lot 4 562-180-50 $590.002 ENG MICHAEL S & PEARL K MA TRUSTEES 269 OAK AVE TR 4661 Lot 5 562-180-51 $590.002 KUYPER JASON J 797 N DARTMOUTH AVE TR 4661 Lot 6 562-180-52 $590.002 LOPEZ EMILIO & CRISTINA 787 N DARTMOUTH AVE TR 4661 Lot 7 562-180-53 $590.002 BESECKER RICHARD A & MARCIE E TRS 777 N DARTMOUTH AVE TR 4661 Lot 8 562-180-54 $590.002 WILLIAMS RICHARD E & LOLA T TRS 767 N DARTMOUTH AVE TR 4661 Lot 9 562-180-55 $590.002 STUEBNER KRIS & PRISCILLA 757 N DARTMOUTH AVE TR 4661 Lot 10 562-180-56 $590.002 CRUZ RAMIRO 747 N DARTMOUTH AVE TR 4661 Lot 11 562-180-57 $590.002 HOODE SUMANGALI 746 N DARTMOUTH AVE TR 4661 Lot 35 N\$Proj\Clovis\FY 22-23\Balckhorse BAD\Foxpro\Blkhrs2223proll.pdf C -4 52 AGENDA ITEM NO. 5.

N\$Proj\Clovis\FY 22-23\Balckhorse BAD\Foxpro\Blkhrs2223proll.pdf C -5 53 AGENDA ITEM NO. 5.

TO: Mayor and City Council
FROM: Police Department
DATE: May 9, 2022
SUBJECT: Police - Approval - Res. 22 -___, Amending the 2021 -2022 Police Department Budget to reflect the award of the CalRecycle Disposal Site Abatement Grant Program in the amount of $228,140.

ATTACHMENTS: 1. Resolution 22- _____

2. Grant Program Agreement

CONFLICT OF INTEREST
None.

RECOMMENDATION
For the City Council to approve a Resolution amending the 2021 -2022 Police Department Budget to reflect the grant award from the CalRecycle Illegal Disposal Site Abatement Grant Program in the amount of $228,140.

EXECUTIVE SUMMARY
The Clovis Police Department has been awarded $228,140 for the 2021-22 Illegal Disposal Sites Abatement Grant Program. This grant is provided by the Department of Resources Recycling and Recovery. The grant provides funds to be used to improve and remediate illegal dumping on abandoned, idled, or underutilized properties, parks, trails, and unauthorized dumping that negatively impacts our community.

BACKGROUND
The purpose of this program is to provide funding that will allow for improvements to public health and safety and the environment, recycling and reuse of recovered materials, and restoring land to its beneficial uses through a detailed clean-up project within the City.

FISCAL IMPACT
Acceptance of this grant is not expected to impact the allocation of funds in the City budget.

REASON FOR RECOMMENDATION
To approve the amendment of the FY 2021-2022 Police Department Budget to reflect the award of the CalRecycle Illegal Disposal Site Abatement Grant of $228,140. 54 AGENDA ITEM NO. 6.

ACTIONS FOLLOWING APPROVAL
After the Council’s approval, the 2021-2022 Police Department Annual Budget will be amended as described. Program objectives are currently in-progress.

Prepared by: Sandra Macy, Management Analyst

Reviewed by: City Manager __AH___

55 AGENDA ITEM NO. 6.

ATTACHMENT 1
RESOLUTION NO. 22-_____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS

APPROVING AN AMENDMENT TO THE ANNUAL BUDGET FOR THE FISCAL YEAR FOR 2021-2022

WHEREAS, the City Council of the City of Clovis approved the 2021-2022 Budget on June 14, 2021; and

WHEREAS, the Polic e Department has been awarded the CalRecycle Disposal Site Abatement Grant in the amount of $228,140 from the Department of Resources Recycling and Recovery Program; and

WHEREAS, the City Council determines that these expenditures are necessary.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Clovis that the 2021-2022 Budget be amended as provided in Attachment A “Summary of Expenditures, By Department ”, “Summary of Expenditures by Fund.”

BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on May 9, 2022, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: May 9, 2022

___________________ ________________________
Mayor City Clerk

56 AGENDA ITEM NO. 6.

ATTACHMENT A

SUMMARY OF EXPENDITURES BY DEPARTMENT

DEPARTMENT

POLICE $228,140
TOTAL DEPARTMENT $228,140

SUMMARY OF EXPENDITURES BY FUND

GENERAL FUND $228,140
TOTAL FUND $228,140

All expenditures will be out of the grant budget 56300.

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TO: Mayor and City Council
FROM: Public Utilities Department
DATE: May 9, 2022
SUBJECT: Public Utilities – Approval – Waive Formal Bidding Requirements and Authorize the Purchase of an Aerial Truck from Altec Industries, Inc.

Using the Sourcewell Purchasing Contract.

ATTACHMENTS: None

CONFLICT OF INTEREST
None.

RECOMMENDATION
For the City Council to waive the City’s formal bidding requirements and authorize the purchase of an aerial truck from Altec Industries, Inc. using the Sourcewell Purchasing Contract for $202,863, including freight and tax.

EXECUTIVE SUMMARY
The 2021-2022 fiscal year’s budget included funds in the Street Lighting account to purchase an aerial truck – also known as a bucket truck – for the maintenance of City of Clovis traffic signals and streetlights in the Public Utilities Department . Staff is recommending the purchase of an aerial truck comprised of an AT41M model aerial body mounted on a Ford F550 4x2 diesel chassis from Altec Industries , Inc. for $202,863, including freight and tax, via the Sourcewell Purchasing Contract . The new equipment will meet the CARB emission requirement for public agencies.

The Sourcewell Purchasing Contract – formerly the National Joint P owers Alliance (NJPA) contract – is a nationwide public procurement service that makes the governmental procurement process more efficient. All contracts available to participating members have been awarded by virtue of a pu blic competitive proc urement process compliant with S tate statutes.

89 AGENDA ITEM NO. 7.

BACKGROUND
Public Utilities Department electricians will use the aerial truck to assist with the maintenance of traffic signals and streetlights in the City of Clovis. The new aerial truck will help staff perform these duties adequately, safely, and efficiently.

The recommended vehicle is available through the Sourcewell Pur chasing Contract – formerly the NJPA contract – which is competitively bid on a nationwide basis. The recommended vehicle meets the required specifications.

FISCAL IMPACT
Sufficient funds are included in the 2021 -2022 Traffic Signal and Street Lighting operations and maintenance budget. The Street Lighting budget is funded through a combination of allocations from the Highway User Tax Account (HUTA) and discretionary funds. Following the initial pu rchase of the aerial truck, the Street Lighting budget will include an annual contribution to the Fleet Renewal Fund to fund the future replacement of the vehicle.

REASON FOR RECOMMENDATION
Staff has evaluated the available equipment and it meets the needs of the Traffic Signals and Street Lighting section of the Public Utilities Department. The proposed method of purchasing the equipment is cost effective and sufficient funds are available.

ACTIONS FOLLOWING APPROVAL
A purchase order will be prepared for the City Manager’s approval and sent to the vendor.

Prepared by: Paul Armendariz, Assistant Public Utilities Director

Reviewed by: City Manager _AH_

90 AGENDA ITEM NO. 7.

TO: Mayor and City Council
FROM: Administration
DATE: May 9, 2022
SUBJECT: Workshop – For the City Council to consider options addressing the findings and recommendations provided by the Citizens Advisory Committee regarding the Police Department staffing and funding.

Staff: John Holt, City Manager
Recommendation: Consider and Provide Policy Direction
ATTACHMENTS: 1. Citizens Advisory Committee April 6, 2022, Agenda Packet from joint meeting with City Council.

CONFLICT OF INTEREST
None.

RECOMMENDATION
For the City Council to consider options and provide policy direction addressing the findings and recommendations provided by the Citizens Advisory Committee regarding the Police Department staffing and funding.

EXECUTIVE SUMMARY
A joint meeting was held between the Clovis City Council and the Citizens Advisory Committee on April 6, 2022. At that meeting, Chair Chris Casado and Vice Chair Greg Newman presented the findings of the Committee to Council. In summary: a majority of the Committee do not feel that the current Clovis Police Department staffing and funding is adequ ate for Clovis to remain the safest city in the Valley ; a majority of the Committee agree that additional sworn police officers are needed over the next five years ; and a majority of the Committee agree that if an increase in services and resources is pursued, it should be funded by some form of tax increase ballot measure. Staff is now returning to City Council to provide an update on options and seek Council direction moving forward.

91 AGENDA ITEM NO. 8.

BACKGROUND
A detailed background and survey results are provided in the attached agenda packet (Attachment 1).

Survey results summary:

1. A majority of the Committee do not feel that the current Clovis Police Department staffing and funding are adequate for Clovis to remain the safest city in the Valley.

2. A majority of the Committee agree that additional sworn police officers are needed.

3. A majority of the Committee agree that if an increase in services and resources is pursued, it should be funded by some form of tax increase ballot measure.

4. 50% of the Committee ranked Public Safety as the most important service the city provides when asked to prioritize categories of services. “Economy” was number two at 27%.

Questions for City Council to consider:

1. Does Council desire to add additional sworn officers beyond what is planned in the five- year forecast (3 per year for 5 years, providing a total of 124 sworn officers by fiscal year 2026/27)? Currently authorized 109 sworn, increasing to 112 on July 1, 2022, and 3 more per year thereafter for a total of 15 over the next 5 years.

2. If yes to question 1, what is the Council’s desire for funding additional officers beyond what is planned in the five -year forecast (i.e. budget adjustments, use of general fund reserves, a potential tax measure)?

3. Does Council support a tax measure?

4. If so, when would Council recommend the measure be put on the ballot? A general tax measure would have to be in the same cycle as Council elections (November). A special tax measure could either be in the same cycle as Council elections or at a special election such as March or April 2023.

5. Would Council consider the use of a consultant to conduct widespread community polling on various City services and community support for a potential tax measure to report back to the Council and assist in developing a potential measure that would be placed on a ballot? Community polling could help with deciding whether a general or special tax would be more supported; the type and amount of tax that may be more supported, and whether or not a sunset provision would be supported.

6. What type of tax? (Parcel, Sales, Transient Occupancy Tax, Utility User)

7. A general tax or a special tax?

8. City ballot measure or citizen initiative?
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9. Other options? Examples could include putting less money in the emergency reserve over the next few years, increasing the number of new hires for sworn from 3 to 6 per year, and possibly plan for some kind of tax measure at a future election.

Council will need to act quickly if a tax measure is desired for the November 2022 election.

The resolution calling for the election and approving the ballot measure text would need to be approved by Council in open session and then submitted to the Fresno County Clerk/Registrar of Voters at least 88 days prior to the date of the election (August 12, 2022, for the November 8, 2022 , ballot. Staff would r ecommend making August 1 , 2022, the deadline, as that is the only normally scheduled Council meeting in August. A 4/5 vote of the Council is needed to approve placing a general tax ballot measure before the voters. (Gov. Code Section 53724)
Council has more time to act for a potential special tax measure. Such a measure only requires a simple majority approval of the Council to be placed on a ballot, and a special tax measure can be submitted to the voters at a special off cycle election in 2023.

Issues for Potential Tax Measure
In California, all taxes imposed by local governments are classified as either general or special taxes and must be put before voters as a local ballot measure for approval. The most common types of taxes imposed by local governments include:
 Parcel tax - a special tax imposed on real property based on units of property rather than assessed value (CA Constitution, Art. XIII, Sec. 4.)  Sales tax - a percentage of the sale of goods and services  Hotel tax - (Transient Occupancy Tax or “TOT”) - a percentage of hotel, motel, and other short-term lodging charges
 Utility User tax - a tax imposed on water, electric, sewer, telephone, or other public utilities
In 1996, California voters approved a statewide initiative - Proposition 218 - that added Article XIII C and Article XIII D to the state constitution and governs taxes imposed by local governments. Article XIII C, section 2, provide s the following rules for approval of taxes imposed by local governments: (1) general taxes must be approved by a simple majority of voters; (2) general taxes must be put before voters at a regular, general election; and (3) special taxes must be approved by a two-thirds supermajority of voters.

General and special taxes
All taxes imposed by local governments are classified as either general or special taxes.

A general tax is any tax levied to fund general government purposes and which goes into the local go vernment entity's general fund. General taxes imposed by local governments must be approved by voters and, moreover, they must be put before voters during regularly scheduled general elections. General taxes require approval from a simple majority of votes cast at the election - 50 percent + one vote.
93 AGENDA ITEM NO. 8.

A special tax is any tax levied for a specific purpose. If revenue from a tax is earmarked for a particular purpose such as public safety or police it is a special tax. Special taxes imposed by local governments require a two-thirds (66.67 percent) supermajority vote of votes cast at an election for approval. A special tax may be held at either a regularly scheduled general election (November) or a special election such as March or April 2023.

Taxes imposed by citizen initiatives
Local citizen initiatives can also be used to levy taxes in California. Following the approval of Proposition 218 in 1996, the restrictio ns outlined above concerning special and general taxes were applied to citizen initiatives. In August 2017, however, the California Supreme Court ruled in California Cannabis Coalition v. City of Upland that one provision of Proposition 218 - the requirement that general taxes be put on the ballot during regular, general elections contained in Article XIII C, Section 2(b) - did not apply to citizen initiatives.

The Court determined that the citizen initiative process is separate from the actions of local governments and therefore taxes imposed by citizen initiatives do not fall under the category of taxes imposed by local governments. The ruling also stated that the local initiative process in California contained a mechanism by which initiatives can qualify for special election ballots and that this provision should not be restricted by Article XIII C, Section 2(b), which does not explicitly mention the initi ative power. Since Article XIII C, Section 2 - which also contains the majority voter approval requirement for general taxes and the two -thirds supermajority voter approval requirement for special taxes - refers to taxes imposed by local governments throug hout, this ruling raised questions about whether or not the other provisions of Proposition 218 applied to citizen initiatives.

In 2020, the Fifth District Court of Appeal held that Fresno’s Measure P (for Parks), a special tax citizen initiative was approved with 52% of the vote despite being a special tax. The court determined that the two -thirds special tax voter approval requirement was applicable only for special taxes imposed by a local government (a tax measure placed on the ballot by the city) and not applicable for a special tax citizen initiative. Thus, a special tax citizen initiative requires approval of only a simple majority of votes cast to be approved by the voters. 94 AGENDA ITEM NO. 8.

Tax Measure Outcomes 2020

Tax Measure Outcomes 2018

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Tax Measure Outcomes 2009

Summary of above charts:

1. In 2020, 60 of 71 General Sales Tax measures were approved by voters (85%)

2. In 2020, 4 of 8 Special Sales Tax measures were approved by voters (50%)

3. In 2018, 52 of 58 General Sales Tax measures were approved by voters (90%)

4. In 2018, 6 of 11 Special Sales Tax measures were approved by voters (55%)

5. In 2020, 14 of 18 General TOT measures were approved by voters (78%)

6. In 2020, 1 of 2 Special TOT measures were approved by voters (50%)

7. In 2018, 28 of 31 General TOT measures were approved by voters (90%)

8. In 2018, 7 of 9 Special TOT measures were approved by voters (78%)

9. In 2020, 14 of 30 Parcel tax measures were approved by voters (47%) – reminder all parcel taxes are considered a special tax and require a supermajority.

10. In 2018, 22 of 41 Parcel tax measures were approved by voters (54%) 96 AGENDA ITEM NO. 8.

On average , General Taxes are approved by voters 86% of the time from the data above.

Comparatively, on average Special Taxes are approved by voters 56% of the time from the data above.

How much revenue would be generated by tax type?

Sales Tax – a 1.0% sales tax increase would generate approximately $ 25 million annually (5- year average); ½ Cent approximately $12.5 million; ¼ Cent approximately $6.25 million. The

7.975% sales tax rate in Clovis consists of 7.25% California state sales tax, of which 1.25% goes directly to the county and City, plus .725% in other Fresno County special taxes includ ing Measure C. Under the current tax rate, a $100 purchase in Clovis would be taxed $7.98. If a ½ cent sales tax increase was approved, a $100 purchase would be taxed $8.48, or 50 cents more.

Parcel Tax – A special tax requiring 2/3 voter approval. Different options are available including taxing all parcels the same, taxing commercial and residential parcels at different amounts, or taxing only some parcels such as only residential parcels. Example – 36,000 residential parcels taxed at $200 per year woul d generate approximately $7.2 million. If a parcel tax is approved, the current CFD could be terminated, if desired.

Transient Occupancy Tax (TOT) – a 2% increase from the current 10% would generate approximately an additional $450,000 - $550,000 per year.

Utility User Tax – Example - 36,000 customers taxed at $10 per month or $20 bi-monthly would generate $4.3 million per year.

Not all taxes produce a guaranteed amount of revenue. The most volatile tax types include TOT and Sales Tax. Each of these are dependent on economic performance that can vary significantly, for the better or worse. The taxes that are more consistent include a Parcel Tax and a Utilit y User Tax. These taxes are typically less volatile regardless of economic performance and can include an increase for inflation annually.

Other options Council may consider

The last time a measure was placed on the ballot in the City of Clovis was March 2009. The proposed 1% sales tax measure failed with approximately two-thirds voting “no.” The timing was bad to take a measure to the ballot considering the nation, state, and city were well into the great recession. Getting the measure on the ballot for March 2009 began two years prior. In order to get a measure on the ballot for November 2022, all of the required paperwork would be required to be turned into the County Clerk no later than August 12, 2022, which is just over 90 days as of the date of this report. Timing of placing measures on the ballot is critically important. Inflation is currently at a forty-year high, gas is over $5.00 per gallon, mortgage rates are on the rise and many economists are forecasting a potential recession in 2023.

Council may consider putting less money in the emergency reserve or fleet reserve over the next two years, increasing the number of new hires for sworn from 3 to 6 per year for two years and possibly plan for some kind of tax measure at a future date. The downside of doing something like this is that the City would be using one -time mo neys for ongoing costs. The two -year increase of 3 officers (from 3 to 6) is relatively manageable from a budget ary standpoint. That 97 AGENDA ITEM NO. 8.
being said, the General Fund is dependent on two volatile revenue sources being sales tax and TOT. Should there be a rece ssion in 2023, it is likely sales tax and TOT would be negatively impacted which could affect how many officers could be added.

FISCAL IMPACT
The various options the Council ha ve involve some fiscal impact. If some form of tax measure is pursued it will have an impact on City revenues if approved by the voters . The examples above provide an order of magnitude for potential revenue amounts that could be generated.

Use of a consultant could range from $100,000 to $200,000. Putting an item on the ballot f or a November election could cost approximately $50,000. Putting an item on a special election (March or April) could cost approximately $300,000. For cost estimating, staff is using year one cost of an officer of approximately $300,000, and approximately $180,000 annually total cost thereafter.

REASON FOR RECOMMENDATION
City Council appointed a Citizens Advisory Committee on January 10, 2022 . Council directed staff to return after the Committee had presented their findings , which was completed on April 6, 2022.

ACTIONS FOLLOWING APPROVAL
Staff will implement Council direction.

Prepared by: John Holt, City Manager

Reviewed by: City Manager JH
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A G E N D A • S P E C I A L J O I N T M E E T I N G O F T H E C I T I Z E N S ’

A D V I S O R Y C O M M I T T E E A N D C L O V I S C I T Y C O U N C I L April 6, 2022 6:00 PM CHSU
In compliance with the Americans with Disabilities Act, if you need special assistance to access the California Health Sciences University (CHSU) campus to participate at this meeting, please contact the City Clerk at (559) 324-2060 (TTY – 711). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the CHSU campus.

The Clovis Citizens’ Advisory Committee meetings are open to the public at the physical address listed above. There are numerous ways to participate in the Citizens’ Advisory Committee meetings:
you are able to attend in -person; you may participate virtually by joining the WebEx meeting (see “WebEx Participation” below); and you may view the meeting which is webcast and accessed at www.cityofclovis.com/cac.

WebEx Participation
Members of the public will be able to make verbal comments via WebEx by using the raise hand function or by messaging the Host to join the queue to speak. Participants wishing to make a verbal comment via WebEx will need to ensure that they accessed the meeting with audio transmission capabilities.

CALL TO ORDER

FLAG SALUTE

ROLL CALL

OPENING BUSINESS

1. Approve Minutes from the March 23, 2022, Citizens’ Advisory Committee Meeting REGULAR AGENDA – Regular Agenda Items are matters on the Citizens’ Advisory Committee Agenda which are open to public for comments. Members of the public will have an opportunity to comment on each individual item. Public comments will be heard after the presentation of an item and before the Committee take an action.

2. Receive and File – Citizens’ Advisory Committee Results. Presented by Committee Chair Chris Casado and Vice-Chair Greg Newman.

ADJOURNMENT
California Health Sciences University (CHSU), 2500 Alluvial, Clovis, CA 93611 (559) 324-2060
www.cityofclovis.com/cac
Attachment 1
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CITIZENS’ ADVISORY COMMITTEE MEETING

March 23, 2022 6:00 P.M. CHSU

6:05 – Meeting called to order by Chair Chris Casado
Flag Salute led by Adrianna Boyajian

6:06 – Roll Call

Present: Chair Chris Casado, Vice- Chair Greg Newman, Enrique Avila, Stephanie Babb, Karen Bak, Adriana Boyajian, Stacey Brinkley, Karen Chisum, Noha Elbaz, Thomas Klose, Drew Mosher, David Samarco, LaDonna Snow, Woua Vang, Rachel Youdelman, Blake Zante

Absent: Lauren Butler, Elba Gomez, Eulalio Gomez, Kintutu Kilabi, Chris Milton, Diane Pearce, Jacob Ulam, Jim Verros, Jay Virk

OPENING BUSINESS

6:06 – ITEM 1. APPROVED MINUTES FROM THE MARCH 9, 2022, CITIZENS’ ADVISORY COMMITTEE MEETING.

Motion for approval by LaDonna Snow, seconded by Adrianna Boyajian. Motion carried 16-0-9 with Lauren Butler, Elba Gomez, Eulalio Gomez, Kintutu Kilabi , Chris Milton, Diane Pearce, Jacob Ulam, Jim Verros, and Jay Virk absent.

REGULAR AGENDA

6:07 – ITEM 2. APPROVED – CAC RES. 22 -03, A RESOLUTION OF THE CITIZENS’

ADVISORY COMMITTEE OFTHE CITY OF CLOVIS AUTHORIZING

CONTINUED USE OF REMOTE TELECONFERENCING FOR COMMITTEE

MEETINGS DURING DECLARED STATE OF EMERGENCY IN ACCORDANCE WITH GOVERNMENT CODE SECTION 54953 (AB 361).

Motion for approval by Greg Newman, seconded by Blake Zante. Motion carried 16-0-9 with Lauren Butler, Elba Gomez, Eulalio Gomez, Kintutu Kilabi, Chris Milton, Diane Pearce, Jacob Ulam, Jim Verros, and Jay Virk absent.

6:09 – ITEM 3. RECEIVED AND FILE D – CITIZENS’ ADVISORY COMMITTEE SURVEY RESULTS. PRESENTATION BY ASSISTANT CITY MANAGER, ANDY
HAUSSLER.

Greg Newman, asked staff to share the response to Question 6 from the survey respondent who’s answers were not included in the staff report due to late submission. The comment provided in the survey was: Consider removing the hiring bonuses or lowering the amount.

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6:19 – ITEM 4. CITIZENS’ ADVISORY COMMITTEE DISCUSSION/ACTION ON

RECOMMENDATIONS LED BY CHAIR CHRIS CASADO AND VICE -CHAIR GREG NEWMAN.

Chair Chris Casado proposed that all CAC members provide their comments for discussion with executive staff including the City Manager, Assistant City Manager, Finance Director and Police Chief not present in the meeting room .

The City Attorney, City Clerk, IT staff, and Public Affairs & Information Manager are to remain in the room to support the CAC as needed. If there are any clarifying questions for executive staff, they can be called back into the room to provide answers.

Babb, Stephanie – Believes that the police department should receive the 50 officers over five years that the Chief is requesting for. The City should do what it can to keep the pay competitive, especially with the City of Fresno’s new contract, in order to recruit officers. Had an eye- opening experience during the ride along with Clovis PD and is encouraging the CAC to ask the City Council to go on a ride along with Clovis PD. Not sure if Council understands what is currently happening with the types of crimes that are happening and how the officers do not have time to take a break for lunch or even use the restroom.

After doing a ride along from 5:30 p.m. to 3:00 a.m., she believes that the CAC and the average citizen does not what’s going on in the field for police officers .

She is willing to pay for a tax but feels that a tax measure would not pass this year.

Bak, Karen – Agrees with Stephanie Babb’s comments and believes that pursuing a special tax measure which requires the 2/3 vote will be difficult to achieve but pursuing a general tax measure which only requires 50%+1 will be better than nothing.

Boyajian, Adriana – Agrees with Stephanie Babb’s comments. Would vote yes for sales tax, but why have there not been an increase in the last 10 years and how did we survive through that time without an increase? Has c oncerns regarding State legislation regarding increasing housing development. She is suggesting that Council consider if the City can afford additional public safety before approving additional development.

Brinkley, Stacey – Agrees with Stephanie Babb’s comments. Is concerned that neither tax options will pass but the money needs to be found somewhere.

Believes that the money should be coming from the people using it the most, from the areas that are using the most resources which could be paying a bigger percentage.

Butler, Lauren – ABSENT

Chisum, Karen – Agrees with Stephanie Babb’s comments. Questioned if there is any room to cut other budgets. She is interested in looking more into increasing Community Service Officers (CSOs) . Of 50 office rs, how many are 101
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sworn and how many CSOs. During her ride along, she felt that a lot of the calls could have been answered by CSOs and that might help with the budge ting issue. Questioned if the City can consider having the Fire department help with answering some calls for service since they are better staffed. Also questioned if the Police Department can have a formatted structure for growth by population and by radius of patrol like the Fire Department . Also h ad c oncerns about shortage of staff and burnout and how can the City find qualified people for the jobs.

Chris Casado, called staff into the room to answer Karen Chisum’s questions.

Thomas Klose, commented on the repercussions of cutting other budgets because it will cut other services provided by the City.

Greg Newman, asked staff to answer the question: What happens to the City of Clovis if the city does not have the availability of the 9,000 rooftops required by the State?

Andy Haussler, answered that if the City does not adopt a General Plan with a Housing Element that is compliant, the City is open for lawsuits to filed and a judge to decide where the City will put the houses and they will dictate the densities to the City.

Scott Cross, clarified that the City has to plan for those houses. If the houses are never built, there are no legal ramifications to the City as along as the City appropriately plans for the houses. It will be up to the developers to come and build the houses as it is market driven. The 9,000 units had to be planned for over an eight year period.

Noha Elbz, asked if infrastructure is supposed to come with the planned 9,000 units to include services like police and fire as well as schools. Has concerns that we are never catching up to the development of homes.

Andy Haussler, answered that infrastructure is planned with some exceptions. A fee program can be developed as a one-time cost, but operational money needs to come from tax revenues because developers can’t be charged for an on-going expense.

Greg Newman, asked staff t o answer the question: Is there any room in the existing budget to help fund the need for additional officers? Is there room to cut other budgets?

John Holt, answered that 87% of the General Fund budget primarily goes to public safety which is made up of Police and Fire. This leaves 13% which goes to the Senior Center, Recreation, General Government, City Council, Street Maintenance, and Economic Development. All of these could be cut, and it would still not be enough money to fund what the Police Chief is asking for. This will cut services like Senior Center which is 1% of the budget and Recreation which 102
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is another 1%. These are services that would be cut, and one could argue that it will make the Clovis community less than it is.

Stephanie Babb, asked if the Fire Department has an on- going fee for the developers to build out Fire Stations.

Andy Haussler, answered that Fire and Police both have a couple of fees related to development. One is development impact fee that pays for capital needs like fire stations, police sub stations , vehicles, etc. When a house gets built, the development impact fees are paid one-time. Another fee is the the Community Facilities District (CFD) fee that every new home (built after 2004) pays about $260 annually for on-going operations where 2/3 goes to Police and 1/3 goes to Fire. The CFD fees are increased annualy based on the CPI.

Greg Newman, asked if homes built prior to 2004 can be assessed for a CFD fee when it is resold.

Scott Cross, answered that a Development Impact Fee would not be able to be imposed as it is a one-time fee which was already paid when the home was built.

As for a CFD, the City could theoretically expand a CFD when an additional entitlement is done. There is not a mechanism to impose a CFD on the resale of the property but there could be a mechanism if they come an pull an entitlement like if an addition to the home was contructed. The Development Impact Fees are one- time fees that are imposed on both residential and commercial properties. The CFDs adopted by Council in 2004 is imposed only on residential developments and not commercial. It is a possibility that CFDs coul d be expanded city-wide but would require a 2/3 vote because it is a special tax.

Karen Bak, asked how the Development Impact Fees are calculated.

John Holt, answered that a study is done once every five years to determine the actual cost of the impact of that new home or business is going to have on the City of Clovis. The fees are updated on an annual basis. There are street fees, water fees, sewer fees, and more CUSD also has fees. The average home is charged about $50,000 in fees.

Stacey Brinkley, questioned if the funding would be sufficient if the City collected CFD fees from the homes that were built prior to 2004 and if that percentage of homes would be 2/3 vote that is needed.

Andy Haussler, the City has approximately 28,000 homes that are not in the CFD which would be a big impact if $200 + CPI are collected from those homes annually.

John Holt, added that CFD requires a nexus study to justify the amount the City is charging. The City can’t just charge those 28,000 homes the $260 annually. A full study would be required to identify the need and will still need 2/3 vote to be approved.
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Elbaz, Noha – No further comments to add.

Gomez, Elba – ABSENT

Gomez, Eulalio – ABSENT

Kilabi, Kintutu – ABSENT

Klose, Thomas – As a previous Police Chief in the City of Sanger, they had passed a Sanger sales tax (Measure S) increase which proposed ¾ of $0.01 for 10 years. The sales tax generated $2 million per year. The funding went to both the Police and Fire Departments, so they were very involved in engaging with the community to pass the measure. Sanger j ust passed the same sales tax again two years ago. With today’s inflation, a $0.01 or $0.015 tax would be asking for very little. If it was $0.10, he would be willing to pay for it.

Milton, Chris – ABSENT

Mosher, Drew – When he first started with Clovis PD in 1999 the City had 1.4 officers per capita and had continuously decreased since then. To address the question of how we let ourselves get here, he stated that there should be a built- in growth formula for police services that has never been addressed. If the City had the built-in formula, the Police Department would be a lot closer to the 1.4 officers per capita. To address the question of how did we survive all these years, he answered that it is on the backs on the police officers. The Police Department continues to ask more and more of officers and it is not sustainable because it’s overworking the officers. This impacts the efficiency of other divisions within the Police Department as well. Also addressed Bob Whalen’s question about how is we stayed safest city in the valley . He believes that Administration has been doing a good job to attract law abiding citizens which make s the Police Department’s job easier. If the Police Department fails, so will other components that keeps the City safe. The CAC was not tasked to determine the likelihood of a tax passing. The CAC was tasked to decide how we would like to see increased funding accomplished if it is the recommendation. Focus on recommending what CAC wants and l et the experts focus on how to get a tax passe d if that is the recommendation of the CAC.

Pearce, Diane – ABSENT

Samarco, David – Asked that if 87% of General Fund is already allocated to Public Safety which includes Police and Fire, why would we be looking at special tax if majority goes to Police & Fire anyway. He has c oncerns about voting yes on a tax. He believes that everyone agrees that the Police Department needs more officers but how do we get them? He does not believe that the $260 annual CFD fee truly equates to all of the advantages and services the the residents receive when living in the City of Clovis. Also questioned w hy do we keep developing when we have an overworked infrastructure. Can the City s low the 104
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growth by putting an extraordinary tax on the developers. He believes that we need more officers but not as many as 50. There are some areas of the Police Department like the animal shelter which could be allocated to another department. Agrees that a carefully worded tax might be the most likely solution.

Snow, LaDonna – Expressed support for giving the number of officers that the Police Chief asked for. Asked what police services are worth to individuals.

Fresno did a citizens’ initiative which was passed. What would it take to do this as well? She is w illing to pay sales tax. If we don’t hold back Fresno, we are going to become just like them. Shared two incidents of calls for service recently.

Ulam, Jacob – ABSENT

Vang, Woua – As a regular citizen, he didn’t understand operation of the Police Department. After a ride along, he felt he was much more educated and was very surprised at status of the depart ment, especially that there are only eight officers that are patrolling the entire City in a shift. He does not understand how Clovis is sustaining this. He is interested in pursuing a citizens’ initiative

Verros, Jim – ABSENT

Virk, Jay – ABSENT

Youdelman, Rachel – Have not gone on a ride along, but watched the virtual ride along. She feels traumatized from Boston ride along so she did not want to do the ride along here in Clovis. Had a question regarding housing development and population growth and neglect and failure to plan for funding public safety.

She believes that the City Council has been negligent in planning. She doesn’t understand the housing element in how no one is forcing Ci ty to build housing but yet the City is open to litigation. If the City Council knows how many housing units they are intending to build over a period of time, there’s no reason they cannot plan for public safety. The City Council needs to plan accordingly.

Zante, Blake – Asked what type of Clovis do we want to leave behind for the next generation. He chose to buy a home in Clovis. He believes we need to be mindful of having to face new adaptation of a tax being imposed. Willing to compromise and pay the sales tax whether $0.01 or $0.10 in order to have a safe community.

Avila, Enrique – He feels discouraged that we are controlled by a government that limits local control on housing development regardless of the City’s ability to support it. He has lived in Clovis for 34 years and has seen deterioration of the city. We need enough police staff to live in the city that we would like to l ive in but doesn’t believe that we can do it the way we want to. He would like for us to enforce fines on people who break laws and do not pay for anything. This way, the City might be able to get some funding for services. He believes that t he worst enemy we have is government itself and that government has overreached because we can’t do anything without their permission. He agrees that the Police 105
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Department needs more officers and that the City needs to enforce some of the tax laws that are already in place.

Newman, Greg – Reiterated the task at hand and recapped that most members feel that the Police Deparment needs more officers. As the discussion wraps us, consider how many officers would be an appropriate number and what is the recommendation to Council.

Casado, Chris – As a business owner, he doesn’t like taxes and would not have voted yes if he was not a part of CAC. Clovis is the best city to raise a family in and a t eam effort is required to makes a difference. There are cra cks in our system even if it’s one of the best communities around. And p ublic safety is imperative.

Chair Chris Cassado proposed that the CAC present a recap along with the survey results and the comments made tonight to the City Council at the next CAC meeting on April 6, 2022.

It was the consensus of the CAC to schedule a joint meeting with the City Council for April 6, 2022, to be held at the regular CAC meeting location at CHSU to present a recap along with the survey results and the comments made t onight as well as any last comments as the recommendation to the City Council.

PUBLIC COMMENTS

7:54 – None.

ADJOURNMENT

Chair Chris Casado adjourned the meeting of the CAC to April 6, 2022.

Meeting adjourned: 7:55 p.m.

______________________________ ________________________________ Chair City Clerk
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1 REPORT TO CITY COUNCIL
- AND -
REPORT TO CITIZENS’ ADVISORY COMMITTEE

TO: City Council & Citizens’ Advisory Committee
FROM: Citizens’ Advisory Committee
Chris Casado, Chair
Greg Newman, Vice-Chair
DATE: April 6, 2022
SUBJECT: Receive and File – Citizens’ Advisory Committee Results ATTACHMENTS: 1. CAC Survey Form

2. CAC Survey Results & Comments

3. CAC Discussion Summary

4. Submitted Comments from CAC Members

5. January 10, 2022 Staff Report Establishing the CAC

RECOMMENDATION
Receive and File the results of the Citizens’ Advisory Committee recommendations.

BACKGROUND

On January 10, 2022 (staff report attached as Attachment 5) the Clovis City Council appointed 25 individuals to the Citizens’ Advisory Committee (CAC) . All members remained on the committee with the exception of one member who resigned March 24, 2022 following the March 23, 2022 CAC meeting. The City Council requested the CAC to complete the following tasks:

Review:
- Services the City of Clovis Polic e Department provides with the existing staffing and funding
- Spending and staffing patterns within the Police Department over the past fifteen years
Evaluate:

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2 - How has the City maintained the “Safest City in the Valley” position? - Level of resources needed for Clovis to remain “Safest City in the Valley” Report Recommendations to City Council:
- Spending and staffing in the Police Department
- Levels of service provided by the Police Department
- Level of resources needed for Clovis to remain “The Safest City in the Valley”
In addition, Council asked the CAC to address this question: What kind of City do you want to live in?

To accomplish this, City staff provided approximately 8 hours of presentations and answered 77 written questions submitted by the CAC . This allowed for the review and e valuation as described above. For the CAC to begin discussions on recommendations to City Council the Chair and V ice-chair developed a survey for CAC members to complete. The survey form is included as Attachment 1. The CAC Chair and Vice-Chair led a meeting to discuss the results of the survey and determine recommendations to City Council. Th is resulted in the CAC choosing to provide the results of the survey (Attachment 2), and a summary of the discussion of those results (Attachment 3).

Survey Results

Results of the survey are summarized below, full results are included as Attachment 2.

Question #1: Name

Total responses: 22 of the 25 CAC members completed the survey.

Question #2:

14%
86%
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3 Question #3:

“Other” responses have been included in Attachment 2

Question #4:

32%
68%
18%
18%
64%
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4 Question #5:

Question #6: Other thoughts to be considered:

16 responses were received as part of the survey and are included in Attachment 2.

In addition the CAC had an in depth discussion of the results of the survey at its March 23, 2022 meeting. A summary of this discussion is included as Attachment 3. After the meeting CAC Members were given an opportunity to submit written comments, comments received are included as Attachment 4.

The CAC also worked to answer the following question in addition to the survey, as it lent itself to discussion rather than a survey question.

How has the City maintained the “Safest City in the Valley” position?

The committee was presented with a lot of information from many different city staff members related to this question. We heard from Chief Fleming that one of the departments top goals was to be the s afest city in the central valley. This goal is measured merely based on the annual results of the department’s reported (CCI) California Crime Index. We heard that this measurement isn’t really an accurate comparison anymore since the passage of proposit ion 47. It was demonstrated by Chief Fleming that after proposition 47 was enacted our CCI has continuously fallen 50% 50%
50% 27%

4.5%

4.5%
% of #1
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5 over the past 10 years while our violent crime has actually increased. This case was also demonstrated with the City of Fresno. Both Clovis and Fresno are safer cities today than they were 10 years ago according to this metric.

We also heard from the Finance Director and Assistant City Manager who explained to us the police department’s budget has grown similar to many other general funded departments. Many of these departments have seen similar and some even larger increases to their budgets over this same time period and were also not able to add any additional staff. Over the past 10 years, the police departments budget has grown by 68% and 93% of that increase came in 10 budget line items. A large majority of these line items were attributed to increases in employee cost similar to other city departments. These increased costs have consumed the budget increases and have not allowed for the police department to add any additional sworn staff during this same time period. There were also increased investments in technology that allowed some efficiency increases and some fixed costs such as a new computer aided dispatch system and the construction of Miss Winkles.

Safety in our community is made up of many different things and the credit doesn’t go solely to the Police Department. All city departments, CUSD, businesses, and citizens all work together to make our city a safe place to live, work, and raise a family. All of these stakeholders play a vital role in our community being safe; however, safety without a healthy police department wouldn’t be possible to maintain.

The CAC also addressed at length the following question:

What kind of City do you want to live in?

The views on this question are included in survey question # 5 and the summary of the CAC discussion in Attachment 3.

ACTIONS FOLLOWING APPROVAL
Staff will file the report.

Submitted By: Citizens’ Advisory Committee

Chris Casado, Chair Greg Newman, Vice-Chair

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ATTACHMENT 1
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ATTACHMENT 2
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Question 3 "Other Responses"
1) 1 per 1200 residents seems adequate
2) 35
3) I think this answer is more complex than the two options above 4) 40
5) 30-40 officers
6) Backfill the openings CPD has and fill retirements before adding more 7) 7 additional officers per year over the next 5 years 8) A combination of sworn officers, community service officers and civilian if possible. 9) 25
10) 30 over 5 years
11) 55 (50 plus a safety of 10%
12) 25 patrol officers for 5 years
13) 32 like the Chief recommended
14) 20
15) 3 additional officers per year over 5 years
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/110 /45 /57 /52 /53 /57 /i255 /99 /52 /53 /111 /56 /49 /53 /52 /53 /112 /113 /114 /115 /116 /117 /118 /119 /120 /i255 /120 /119/122/114/123 /117 /115 /124 /i255 /125 /126 /119 /i255 /126 /117 /120 /117 /115 /124 /i255 /127 /114 /115 /128 /116 /119 /116 /i255 /114 /120 /i255 /129 /114 /130 /119 /120 /117 /115 /124 /i255 /125 /126 /119 /i255/131/122/114/128 /115 /125 /132 /i255 /112 /112 /133 /115 /114 /125 /126 /119 /120 /i255 /125 /131 /134 /i255 /130 /114 /128 /129 /118 /i255 /127 /119 /i255 /123 /114 /125 /119 /118 /i255 /118 /114 /130 /115 /132 /i255/135/117/125 /126 /i255 /117 /115 /136 /129 /131 /125 /117 /114 /115 /i255 /114 /115 /i255 /125 /126 /119 /i255 /120 /117/116 /119 /137 /i255 /119 /123 /119 /120 /138 /125 /126 /117/139 /112/140/114/115 /119 /i255 /114 /136 /i255 /125 /126 /119 /i255 /116 /128 /124 /124 /119 /116 /125 /119 /118 /i255 /114 /141 /125 /117 /114 /115 /116 /i255 /125 /114 /i255 /141 /131 /138 /i255 /136 /114 /120 /i255 /125 /126 /119 /i255 /131 /118 /118 /117 /125 /117 /114 /115 /131 /129 /i255 /114 /136/136 /117 /142 /119 /120 /116 /i255 /130 /117 /129 /129 /i255 /131/139 /63 /95
/99/52 /53 /111 /56 /49 /53 /52 /53
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Question 6 Responses:
1) ‐ NON‐CPOA HAS INCREASED 10% BETWEEN 2008 TO 2019 ‐ POSSIBILITY OF DENSITY GOING UP (MORE RESIDENTS PER HOUSEHOLD DRIVING POPULATION) ‐ FOCUSING ON THE HOT CALL AREAS AND REQUIRING THOSE AREAS TO HAVE SELF SECURITY (FOR USES EXCEPT SINGLE FAMILY RESIDENTIAL) ‐ PROP 8 MADE AN IMPACT ON PROPERTY TAXES WHICH DECREASED VALUES BY HALF IF NOT MORE BECAUSE OF 2008 DOWNTURN WHICH IS FINALLY COMING BACK UP, SO PROPERTY TAX REVENUE SHOULD BE INCLINING FOR THE LAST 24 MONTHS, ESPECIALLY 2022 ‐COMMERCIAL GROWTH HAS BEEN MUCH SLOWER ‐OVERTIME IS AT 15% OF TOTAL LABOR, NORMALITY IS 3% IF OPERATING AS A BUSINESS ‐WE ARE LOOKING AT POSITIONS WHEN WE SHOULD BE LOOKING AT HOURS NEEDED FOR COVERAGE OF NON SWORN AND NON ACTUAL POLICING ISSUES ‐UTILIZE FIRE DEPARTMENT FOR LESS CRITICAL CALLS ‐PEOPLE ARE LIVING IN CLOVIS BUT NOT ALL WORKING IN CLOVIS. ‐EVERYONE WANTS TO LIVE IN CLOVIS, BUT IS EVERYONE SPENDING IN CLOVIS? NO MAJORITY GO ACROSS THE BOUNDARY TO FRESNO ‐NONCPOA EXPENSES NEED TO BE BROKEN DOWN AND REVIEWED IN DETAIL FOR FURTHER REVIEW (WILL DO THIS WEEK) WE NEED TO DO A COMBINATION OF ITEMS AND SCALE THEM FOR THE NEXT 3 YEARS SO WE CAN CAPITALIZE ON THE ELECTION IN NOVEMBER AND THROUGH THE PRESIDENTIAL ELECTION AS WELL. WE NEED TO KNOW WHICH MEASURES PASSED REALLY WELL DURING MIDTERMS TO GET A PROPER UNDERSTANDING OF THE RISK AND REWARD. ‐HOTELS CAN CHARGE $2/NIGHT ADDITIONAL ‐INCREASE SALES TAX BY 1/2% ‐IS THE GENERAL PUBLIC ALLOWED TO DONATE TO THE CLOVIS POLICE DEPARTMENT? WHY NOT DO A FUNDRAISER? ‐PUSH COMMUNITY BASED MEASURE AS WELL ‐USER UTILITY TAX NEEDS TO BE IMPLEMENTED ON CABLE, TELEPHONE & PGE ‐ MAKE PERMITS FOR RENTAL HOMES NECESSARY AND CHARGE A FEE FOR IT ‐AIR BNB NEEDS TO BE VAXXED OUT AND FOCUS ON HOTELS TO CREATE OCCUPANCY TAX IN CONCLUSION: IT HAS TO BE A MIXTURE ‐ REVALUATE CURRENT EXPENSES/CONTRACTS/LABOR MODELS, REDUCE OVERTIME SIGNIFICANTLY, HAVE THE FIRE DEPARTMENT TAKE ON SOME OF THE MINOR ISSUES, MIXTURE OF TAXES, UUT, OCCUPANCY TAX NEEDS TO BE IMPLEMENTED.

2) I'm unsure about raising taxes to fund additional police salaries, but maybe that's the only way to do it.

We did not discuss cuts to other departments, so I don't know what is expendable; nor did we discuss shuffling funds around. I am not opposed to raising taxes, but I don't think we exhausted discussion of other means of raising revenue for this purpose. I do think that investing in public safety should be a priority of city government and that it should be done thoughtfully‐‐we need to integrate civilians into policing positions as appropriate, make policing community‐based, and be pro‐active rather than reactive. As Chief Fleming has said, "civilianizing" the police force is a major factor in the success of the Clovis department. Other points I think about in answer to Councilmember Ashbeck's question re what kind of city we want to live in: • Reliable, 24/7 animal‐control • City should always be safe for walking • City planning and real‐estate development should entail public‐safety planning, including increased policing staff and accounting for additional police salaries‐‐I have heard the blame placed on the "state" which if true still makes no sense • City should be safe for package & mail delivery • Public parks should be accessible, well maintained, and playground equipment for children safe and upgraded as needed • Housing and city services should be affordable • City should welcome a range of businesses and plan for sustainable development • City planning and services should focus on environmental sustainability • City should administer public‐health initiatives—Clovis could have been more supportive during pandemic when City Council put public health at risk by resisting common‐ sense stay‐at‐home orders • Residents should feel safe and secure in their own homes • Education should be a priority for children as should continuing education for adults • All residents should feel welcomed and included in city life • "Quality of life" issues/need dedicated code‐enforcement staff • Library services are great—don’t skimp here • Community‐based policing: preventive programs for youth, families, couples—would like to see these services restored, staffed by civilians as appropriate • 119
AGENDA ITEM NO. 8.

Improved public transportation—free is great! Need more routes, frequency • City councils should be elected by district • More CSOs, mental‐health staff in police dept positions where sworn officers not necessary • Respond to homelessness with a plan to serve the homeless rather than “abate” them like mosquitoes

3) Question #4: Doesn’t give enough options. It should be a combination of the three. I strongly agree that the PD needs additional funds and more officers, however I feel in order to continue to be “the safest city in the valley” there needs to be more than just funding. We must have a program that is structured to educate, care for, and support the department officers & staff. We need to ensure that the officers we invest in stay long term in a productive and safe environment. In addition, we need to bring back the pro‐active community programs that promote and support the safety of its citizens.

Unfortunately, the climate of law enforcement and the support from citizens has changed across the country, and for the first time, finding qualified candidates who are interested in this profession is more challenging than its ever been. This is why it is vital to implement a well rounded program that is innovative, competitive, and appropriately funded.

4) I believe that if the City Administration is doing a good job of attracting a good, hard working, tax base to the city, the Police Department's job of keeping the community safe is made easier. Likewise, if the Police Department is healthy, strong, and effective, then the City Admin's job of attracting good people to the city is, in turn, made easier. Together, Public Safety and the civil engineering are dependent upon each other. If one starts to fail, so too will the other. That said, it's important that we keep the Police Department strong and effective, despite the ever expanding, state related, expenses under which it suffers, and over which Chief Fleming has no control.

5) The City of Clovis has done a great job in keeping up the Clovis Way of Life/Safest City in the Valley along with the growth of our city. I do feel that more swore officers are needed as crime in our city seems to be increasing. I would like to see some our programs brought back. I would like to city to figure out how to add officers without raising taxes. If a tax increase is the only option then I would support a general sales tax increase for public safety and let the city manager and city council allocate the funds to the areas in most need.

6) It appears the police funding issue has not been properly addressed by the City. The Chief must get the funding he is requesting, otherwise, crime will continue to increase and Clovis will NOT be a safe city.

The growth has increased way too fast and the police department has not increased/added officers/staff and that is not acceptable.

7) In order for Clovis to remain the safest city in the valley, the citizens must be willing to support it financially and if it means an increase in sales tax, it is something to seriously consider! It worked in Sanger and has been voted in by the citizens a second to, but it supports police and fire.

8) A specific bond measure would not be ideal because we would be ignoring other areas that have been part of Clovis' way of life (parks, recreation, walking trails, community design). After awhile the citizens would be tired of having an additional tax included with their property tax. If anything happens to the real estate market (like 2008), generating funds would be difficult. Perhaps by increasing the city's sales tax would be beneficial. Especially if an increase in business activity occurs that citizens of Clovis and outside of Clovis encourage them to spend their money in Clovis. As mentioned in the last meeting, citizens for the City of Fowler had on their ballot the following: "To generate approximately $953,000 annually to build a new police station and restore or replace out‐of‐date police equipment. 120
AGENDA ITEM NO. 8.

Revenues will also be used to fix city streets needing repair and to pay escalating pension obligations and other general fund obligations, with the remainder going to a reserve account." It seems this measure addressed their public safety needs while maintaining other aspects for Clovis (street repair, park maintenance and city enhancements) and enhanced their "rainy day fund". This sales tax increase would be a long term fix (in perpetuity) as opposed to the short term (5 years).

9) That the increased costs/needs be spread in ratio by the groups that are requiring the most to least amount of police services.

10) Increasingly I am concerned with what appears to be uncontrolled growth in Clovis. Every direction you look, we have more homes and apartments being built yet the infrastructure of safety and education seem an afterthought. Schools are overcrowded and we have fewer officers then we had in years past for more residents. My concern is temporary tax measures are a bandaid to years of poor decision making.

11) Question # 4 is very difficult to answer in that as a city the City Council has to consider all three ways to ensure the safety of this city using all the means of raising the necessary monies to provide the CPD adequate funding to do its job properly. I believe taxes is something we all must be willing to expect to rise but at the same time being caution to use what we have to its fullest potential without misuse of any monies for "pet" projects or "feel good" projects. These last two projects can be paid by those personally requesting these and not a burden on the rest of the community. I don't want for the further expansion of Clovis to be the cause of further deterioration of the older residential communities as I have experience over the 34 years of living in the Tarpey Village Community of Clovis.

I have seen a relaxation of city enforcement of residential city laws. Community patrolling has been down in our area and has not kept up with how residents are keeping up with the Clovis housing requirements. I am referring to more evidence of: 1) parked, unmoved cars on the curbs or driveways to include recreational boats; 2) overgrown dry grass around the houses creating fire hazards and giving the community a neglected appearance; 3) residents putting out the trash for community clean‐ up weeks before the actual time frame; 3) big mobile trailers parked in front of residential homes; and 4) more and more drivers disregarding the courtesy of safe driving practices (not coming to a complete stop and running more and more red lights). For this reasons alone I strongly urge that the CPD be included in any residential expansion before giving any developer the go ahead to built more and more housing. Which brings me to another personal observation: these new homes are built bigger but on less area equating to a more concentration of housing and thus population thereby increasing the chances of more unstable communities.

12) We need some sort of metric in place that accounts for increases in the needs of the Police Department as the city grows. I understand there isn't one set way to plan for that, but there is a good reason why our Fire Department isn't in the same boat as police...the city plans ahead with each new development. I'll take a B+ metric over the non‐existent one we currently have. Also, we know there are certain areas (hospitals, potentially the new Social Services building, and low‐income housing) that see higher numbers of calls for service. It would make sense that impact fees are commensurate with that, however, affordable housing projects (like Solivita Commons at Willow and Alluvial) pay lower impact fees even though they demand more services. Sacramento's onerous housing regulations and mandates are harming Clovis. Our city is in a position of having no good options because we didn't plan ahead well enough and now the need is too great for any reasonable solution. With the economy in the tank, I can't support a tax because it is doomed at the ballot box. I can't support a bond measure because it is bad business to borrow for operating costs. 121
AGENDA ITEM NO. 8.

13) Everyone should pay towards the Public Safety of Clovis with no exception.

14) None of the suggested options to pay for the additional officers will achieve what is needed, or will pass a 2/3rds threshold by the voters. A bond is never a good idea when it comes a depreciating asset or operational cost. A discussion with outside groups to gather signatures and place on ballot needs to happen.

15) Another tax would be voted down. With inflation on the rise, everything is costing the citizens of clovis more money. I don't think this is the time to raise taxes on the citizens of Clovis.

16) Consider removing the hiring bonuses or lowering the amount. 122
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ATTACHMENT 3

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6:19 – ITEM 4. CITIZENS’ ADVISORY COMMITTEE DISCUSSION/ACTION ON

RECOMMENDATIONS LED BY CHAIR CHRIS CASADO AND VICE -CHAIR GREG NEWMAN.

After doing a ride along from 5:30 p.m. to 3:00 a.m., she believes that the CAC and the average citizen does not what’s going on in the field for police officers .

She is willing to pay for a tax but feels that a tax measure would not pass this year.

Brinkley, Stacey – Agrees with Stephanie Babb’s comments. Is concerned that neither tax options will pass but the money needs to be found somewhere.

Believes that the money should be coming from the people using it the most, from the areas that are using the most resources which could be paying a bigger percentage.

Butler, Lauren – ABSENT

Chisum, Karen – Agrees with Stephanie Babb’s comments. Questioned if there is any room to cut other budgets. She is interested in looking more into 123
AGENDA ITEM NO. 8.

ATTACHMENT 3

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increasing Community Service Officers (CSOs) . Of 50 office rs, how many are sworn and how many CSOs. During her ride along, she felt that a lot of the calls could have been answered by CSOs and that might help with the budge ting issue. Questioned if the City can consider having the Fire department help with answering some calls for service since they are better staffed. Also questioned if the Police Department can have a formatted structure for growth by population and by radius of patrol like the Fire Department . Also h ad c oncerns about shortage of staff and burnout and how can the City find qualified people for the jobs.

Chris Casado, called staff into the room to answer Karen Chisum’s questions.

Thomas Klose, commented on the repercussions of cutting other budgets because it will cut other services provided by the City.

Greg Newman, asked staff to answer the question: What happens to the City of Clovis if the city does not have the availability of the 9,000 rooftops required by the State?

Greg Newman, asked staff t o answer the question: Is there any room in the existing budget to help fund the need for additional officers? Is there room to cut other budgets?

ATTACHMENT 3

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cut services like Senior Center which is 1% of the budget and Recreation which is another 1%. These are services that would be cut, and one could argue that it will make the Clovis community less than it is.

Stephanie Babb, asked if the Fire Department has an on- going fee for the developers to build out Fire Stations.

Greg Newman, asked if homes built prior to 2004 can be assessed for a CFD fee when it is resold.

Scott Cross, answered that a Development Impact Fee would not be able to be imposed as it is a one-time fee which was already paid when the home was built.

Karen Bak, asked how the Development Impact Fees are calculated.

Andy Haussler, the City has approximately 28,000 homes that are not in the CFD which would be a big impact if $200 + CPI are collected from those homes annually.

John Holt, added that CFD requires a nexus study to justify the amount the City is charging. The City can’t just charge those 28,000 homes the $260 annually. A 125
AGENDA ITEM NO. 8.

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full study would be required to identify the need and will still need 2/3 vote to be approved.

Elbaz, Noha – No further comments to add.

Gomez, Elba – ABSENT

Gomez, Eulalio – ABSENT

Kilabi, Kintutu – ABSENT

Milton, Chris – ABSENT

Pearce, Diane – ABSENT

ATTACHMENT 3

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receive when living in the City of Clovis. Also questioned w hy do we keep developing when we have an overworked infrastructure. Can the City s low the growth by putting an extraordinary tax on the developers. He believes that we need more officers but not as many as 50. There are some areas of the Police Department like the animal shelter which could be allocated to another department. Agrees that a carefully worded tax might be the most likely solution.

Snow, LaDonna – Expressed support for giving the number of officers that the Police Chief asked for. Asked what police services are worth to individuals.

Ulam, Jacob – ABSENT

Verros, Jim – ABSENT

Virk, Jay – ABSENT

ATTACHMENT 3

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because we can’t do anything without their permission. He agrees that the Police Department needs more officers and that the City needs to enforce some of the tax laws that are already in place.

Chair Chris Cassado proposed that the CAC present a recap along with the survey results and the comments made tonight to the City Council at the next CAC meeting on April 6, 2022.

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AGENDA ITEM NO. 8.

KAREN CHISUM
March 28, 2022
RE: Citizens’ Advisory Committee Final Comments
Members of the City Council,
It has been an honor to serve on the Citizens’ Advisory Committee, and I’d like to thank Drew Bessinger for the opportunity to work alongside my fellow community members on an important matter that impacts city.

As a Clovis native, I have witnessed the longstanding dedication of the Clovis Police Department to keep and maintain our city as the “Safest City in the Valley” . Chief Fleming and his department work tirelessly to maintain this status, and I have the upmost respect for the hard work and dedication they all put into each and every shift.

As a committee, the majority agree that funding is necessary, and I’d like to contribute my personal thoughts to be included in the committee notes, since I am unavailable to attend the upcoming 4/6/22 meeting:
• Additional Funding is 100% necessary to maintain the status of: “Safest City in the Valley” .
❖ A ballot measure is needed. I’m not sure which type would be the most successful with the voters, however I recommend than an oversight committee is involved in the planning and use of the funds if approved.
❖ I can not determine whether this would be the most popular option among the voters, however, I would like to see all homeowners (single family, multi-family, and mobile homes) pay the annual Community Facilities District Fee ($260). According to data provided at our most recent committee meeting (March 23, 2022), there are +/- 17,000 homes included in the CFD, and +/- 28,000 who are not, creating a potential annual increase of $7,250,000 to help close the budget gap. I understand this will require a 2/3 voter approval, and an impact report, but it does seem to be the most equitable solution. At a minimum, there should to be an amendment to the CFD to include homes built prior to 2004 that either change ownership, and/or pull permits for improvements, this will begin to close the gap of homes currently not participating in the CFD annual fee and move the city towards the inclusion of all homes within the city
ATTACHMENT 4
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AGENDA ITEM NO. 8.
• The city should immediately implement an ofﬁcer to citizen ratio minimum threshold to be reviewed annually along with the crime and service call data to ensure proper funding and stafﬁng to meet the needs of our city. It is apparent that this has been a shortfall for several reasons, and must be addressed sooner than later. At a minimum, the funds currently allocated to the PD should adequately cover a sufﬁcient operating ratio without requiring the massive amounts of mandatory overtime currently required. As a second budgetary tier, ballot measures and/or various fee increases would support the operation of additional programs such as DARE, SWAT, and others as examples. These programs play a vital role in the community awareness and crime prevention, and therefore should be funded and operating.
• Regardless of funding, it is imperative that the city and the PD come together to create an updated process to better care for our ofﬁcers and staff. Systems and procedures must be updated to assist ofﬁcers who are tasked to long hours, stressful routine calls, and incredibly large workloads. All of these contribute to the rise in PTSD, burnout, unbalanced work/home lives, and more. It is important now more than ever that we seek to create better ways to care for our dedicated and loyal PD staff. Below is and example of a police department working towards this: https://www.police1.com/rural-law- enforcement/articles/could-police-ofﬁcer-sabbaticals-reduce-rural-retention-woes- aE021uAWOybGdOOL/ I urge you all as council members to please give this need your upmost attention and consideration. Recruiting and keeping ofﬁcers is vital to the safety of our city, we want them healthy and supported with the proper tools for success.

I am conﬁdent that it is the desire of every Clovis Police Department ofﬁcer to continue to provide the highest level of service to our community, now it is our turn to return the respect and answer the call for help. Let’s join together and continue to keep Clovis the wonderful city that it is.

Sincerely yours,
Karen Chisum, Resident
(559) 960-8429 / [email protected]
601 Pollasky Ave #104 Clovis, CA 93612 559-960-2538 WWW.SHOPTHEFOUNDRY,CO 130
AGENDA ITEM NO. 8.

Clovis City Council,

Thank you for allowing me to be a part of this very enriching experience. Living in a safe community is of paramount importance. I appreciate the ground‐up approach the counsel has taken with ensuring Clovis remains one of the safest cities in the Central Valley.

There is
no single solution to the question at hand. There are simply too many moving parts.

For example, one of the largest expenditures for CPD is its staff. With negotiations for a new contract beginning, one does not even know what the true cost of adding additional personnel would be.

However, after all the presentations, all the readings, all the thought, I think we have all found a few truths the last several weeks. Mine are simple. CPD budget has increased almost 70% in the last ten years. That's a fact. Where the money was spent, while interesting, is almost irrelevant.

Chief Flemming has only been at the helm for the past three years. In those three years he has spent his budget where he saw the most need. Those decisions he made, and the budget he was afforded, kept Clovis one of the safest cities in the Central Valley.

If Chief Flemming says he needs additional resources, then I trust that he does. I hope the council will be good stewards of the people's money while they attempt to determine just how many additional resources our city can afford. I hope the council can find innovative ways to do this without raising taxes for the citizens of Clovis.

There is most certainly a balance that can be stuck here. The citizens of Clovis are spending more of their money to keep fuel in their vehicles and food on their tables. It is important that those who sit at these tables know
they are safe. The citizens deserve to know and believe that when an emergency or accident befalls them or their loved ones, the Clovis Police Department will have the personnel, equipment, and resources to respond in the fastest, most expedient way possible.

Jacob Ulum
CAC Member
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AGENDA ITEM NO. 8.

TO: Mayor and City Council
FROM: Administration
DATE: January 10, 2022
SUBJECT: Consider Appointment of a Citizens’ Advisory Committee to Evaluate the Police Department ’s Funding, Operations and Staffing Levels , and Report back with Recommendations on Services Provided, Efficiencies, Operations, and Funding and Consider Approval of Committee Guidelines.

Staff: John Holt, City Manager
Recommendation: Approve
ATTACHMENTS: 1. Cit izen Advisory Committee Guidelines

2. December 6, 2021, Staff Report on Development of a Citizens’ Advisory Committee to Evaluate the Police Department’s Funding, Operations and Staffing Levels, and Report back with
Recommendations on Services Provided, Efficiencies, Operations, and Funding

3. N ovember 15, 2021, Staff Report on request from former City of Clovis Police Chief Matt Basgall to discuss creating a Citizens’ Advisory Committee for the purpose of evaluating police officer staffing C

ONFLICT OF INTEREST
None.

COMMENDATION
For the City Council to approve guidelines and appoint 25 citizens to a Citizens’ Advisory Committee to evaluate the Police Department’s funding, operations and staffing levels , and report back to Council with Recommendations on Services Provided, Effici encies, Operations, and Funding.

EXECUTIVE SUMMARY
On November 8, 2021, Police Chief Curt Fleming presented a State of the Department update to the City Council. Chief Fleming summarized the findings of a Police Resource Allocation Study (Study) by Etico Solutions, Inc., which is a staffing study that was recently completed. The last staffing study was completed in 2006.

ATTACHMENT 5
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AGENDA ITEM NO. 8.

On December 6, 2021, the Council provided consensus of the scope of the citizen’s committee, determined the committee would be facilitated by a chair and vice-chair selected by the mayor, reviewed a draft timeline for committee meetings and received an analysis of expenditures and staffing within the Police Department for the past fifteen years.

Staff is now recommending approval of:
- A ppointments of 25 citizens to the Committee as nominated by the Mayor, Mayor P ro-Tem and Councilmembers
- Citizen’s Advisory Committee Guidelines (See Attachment 1)

BACKGROUND
On November 8, 2021, Police Chief Curt Fleming presented a State of the Department update to the City Council. Chief Fleming summarized the findings of a Police Resource Allocation Study (Study) by Etico Solutions, Inc., which is a staffing study that was recently completed. The last staffing study was completed in 2006. The Study found that the department initially needs 18 to 22 additional officers to get to staffing levels in the Patrol Division (Patrol) to be sufficient so that Patrol officers can meet industry recommended standards of 50% of a shift to be available for proactive policing matters . Chief Fleming also noted that the C ity population has risen significantly over the fifteen year period, and the number of officers budgeted is four less than in 2006 (110 then and 106 now). Chief Fleming indicated that the Police Department has eliminated several proactive units since 2006, including the gang, narcotics, mounted and bike units in an effort to staff the Patrol Division.

On November 15, 2021, the Council considered a request from former City of Clovis Police Chief Matt Basgall to discuss creating a Citizens’ Advisory Committee for the purpose of evaluating police officer staffing. There was significant discussion at that meeting regarding the Committee and how it would be created, facilitated, the focus, and scope.

On December 6, 2021, the Council provided consensus of the scope of the citizen’s committee, determined the committee would be facilitated by a chair and vice- chair selected by the mayor, reviewed a draft timeline for committee meetings and received an analysis of expenditures and staffing within the Police Department for the past fifteen years.

Staff is now returning with and seeking approval of appointments of 25 citizens to the Committee as nominated by the Mayor, Mayor Pro-Tem and Councilmembers.

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AGENDA ITEM NO. 8.

Nominated for Appointment:

Mayor Flores
Babb, Stephanie
Boyajian, Adriana
Casado, Chris
Gomez, Elba
Klose, Thomas

Mayor Pro-Tem Ashbeck
Bak, Karen
Butler, Lauren
Newman, Greg
Samarco, David
Zante, Blake

Councilmember Bessinger
Avila, Enrique
Chisum, Karen
Kintutu, Kilabi
Snow, LaDonna
Verros, Jim

Councilmember Mouanoutoua
Elbaz, Noha
Gomez, Eulalio
Milton, Chris
Vang, Woua
Virk, Jay

Councilmember Whalen
Brinkley, Stacey
Mosher, Drew
Pearce, Diane
Ulam, Jacob
Youdelman, Rachel

In addition, staff is recommending approval of proposed Citizens’ Advisory Committee Guidelines that includes the Committee Objective, Leadership, Support, and Proposed Meeting Topics that is attached as A ttachment 1. This document was developed based on Council direction at the December 6th, 2021, City Council meeting.

FISCAL IMPACT
There is no significant impact on the budget in reviewing what is being considered in this report.

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AGENDA ITEM NO. 8.

REASON FOR RECOMMENDATION
At the December 6, 2021, Council meeting, Council provided direction to return to Council regarding the appointment a Citizens’ Advisory Committee.

ACTIONS FOLLOWING APPROVAL
Staff will implement Council direction.

Prepared by: Andy Haussler, Assistant City Manager

Reviewed by: City Manager _AH_

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AGENDA ITEM NO. 8.

Citizens’ Advisory Committee Guidelines

Objective
Review:
- Services the City of Clovis Police Department provides with the existing staffing and funding
- Spending and staffing patterns within the Police Department over the past fifteen years
Evaluate:
- Level of resources needed for Clovis to remain “The Safest City in the Valley” Report Recommendations to City Council:
- Spending and staffing in the Police Department
- Levels of service provided by the Police Department
- Level of resources needed for Clovis to remain “The Safest City in the Valley” - How levels of service could be maintained or improved should some kind of tax measure be recommended
Leadership
The Mayor will appoint a chair and vice-chair to lead and facilitate the meetings.

Support
In support of the committee's work and as a resource, the committee will be provided by city staff with a series of information presentations covering several meetings, which will include a review of current expenditures and service levels in the Police Department, along with other items important to funding the mission of the department.

Additionally, the committee will be provided with detailed information about city revenue and what is legally available for use in the Police Department.

Proposed Meeting Topics
Meeting #1 Introductions, Objective, Preview, Brown Act protocol , Confirm Appointments of Chair and Vice-Chair to lead and facilitate the meetings Review: Current Police Department Status
Meeting #2 Review: City Finances & Economic Development – Where does the Revenue come from and Expenditures go?
Meeting #3 Re view: Historical (15 year) & Current Review of Services/Staffing Meeting #4 Review: Historical (15 year) & Current Review of Funding Meeting #5 Evaluate: Level of Resources Needed for Clovis to Remain “The Safest City in the Valley”
Meeting #6 E valuate: How levels of service could be maintained or improved should some kind of tax measure be recommended (and if so, what type of tax measure and in what amount?)
Meeting #7 R ecommendations: Development/Discussion
Meeting #8 Report: Report Review/Discussion/Approval

ATTACHMENT 1
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AGENDA ITEM NO. 8.

TO: Mayor and City Council
FROM: Administration
DATE: December 6, 2021
SUBJECT: Consider Various Actions Associated with the Development of a Citizens’ Advisory Committee to Evaluate the Police Department ’s Funding, Operations and Staffing Levels, and Report back on Recommendations on Services Provided, Efficiencies, Operations, and Funding:
a. Confirm / amend consensus direction provided to staff at the November 15, 2021 meeting;
b. Consider options regarding facilitating the 25 member Committee meetings through the process;
c. Approve the draft calendar for the Committee meeting timeline; d. Receive and File an analysis of expenditures and staffing within the Police Department over the past fifteen years.

Staff: John Holt, Assistant City Manager
Recommendation: Approve and Provide Policy Direction
ATTACHMENTS: 1. November 15, 2021 Staff Report on request from former City of Clovis Police Chief Matt Basgall to discuss creating a Citizens’ Advisory Committee for the purpose of evaluating police officer staffing.

2. November 13, 2007 Staff Report to Council

CONFLICT OF INTEREST
None

RECOMMENDATION
For the City Council to consider various actions associated with the development of a Citizens’ Advisory Committee to evaluate the Police Department’s funding, operations and staffing levels, and report back to Council on Recommendations on Services Provided, Efficiencies, Operations, and Funding:
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AGENDA ITEM NO. 17.

Attachment 2
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AGENDA ITEM NO. 8.
a. Confirm / amend consensus direction provided to staff at the November 15, 2021 meeting; b. Consider options regarding facilitating the 25 member Committee meetings through the process;
c. Approve the draft calendar for the Committee meeting timeline; d. Receive and File an analysis of expenditures and staffing within the Police Department over the past fifteen years.

EXECUTIVE SUMMARY
On November 8, 2021, Police Chief Curt Fleming presented a State of the Department update to the City Council. Chief Fleming summarized the findings of a Police Resource Allocation Study (Study) by Etico Solutions, Inc. which is a staffing study that was r ecently completed. The last staffing study was completed in 2006.

On November 15, 2021, the Council considered a request from former Police Chief Matt Basgall to discuss creating a Citizens’ Advisory Committee for the purpose of evaluating police officer staffing (see Attachment 1). There was significant discussion at that meeting regarding the Committee and how it would be created, facilitated, the focus, and scope. During that discussion, there were four specific areas that were discussed that staff is now returning to expand the discussion and confirm direction. Below staff has summarized (or will summarize at the meeting of December 6, 2021) the following four areas:

a. Consensus direction provided to staff at the November 15, 2021 meeting. b. Options regarding facilitating the 25 member Committee through the process. c. Draft calendar for the Committee meeting timeline.
d. An analysis of expenditures and staffing within the Police Department over the past fifteen years.

BACKGROUND
On November 8, 2021, Police Chief Curt Fleming presented a State of the Department update to the City Council. Chief Fleming summarized the findings of a Police Resource Allocation Study (Study) by Etico Solutions, Inc. which is a staffing study that was recently completed. Th e last staffing study was completed in 2006. The Study found that the department initially needs 18 to 22 additional officers to get to staffing levels in the Patrol Division (Patrol) to be sufficient so that Patrol officers can meet industry recommended s tandards of 50% of a shift to be available for proactive policing matters . Chief Fleming also noted that the C ity population has risen significantly over the fifteen year period and the number of officers budgeted is four less than in 2006 (110 then and 106 now). Chief Fleming indicated that the Police Department has eliminated several proactive units since 2006, in cluding the gang, narcotics, mounted and bike units in an effort to staff the Patrol Division.

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AGENDA ITEM NO. 8.

A - Confirm / amend consensus directi on provided to staff at the November 15, 2021 meeting.

On November 15, 2021, the Council considered a request from former City of Clovis Police Chief Matt Basgall to discuss creating a Citizens’ Advisory Committee for the purpose of evaluating police officer staffing. Significant discussion and feedback was provided to staff that evening regarding the request. Staff would like to confirm the consensus of the Council as follows:

1. Form the committee.

2. The make up of the committee would be 25 members with each Council Member nominating 5 members each.

3. The scope of the Committee analysis would be staffing of the entire Police De partment (compared to the Etico Solutions study which focused solely on Patrol staffing).

4. Review and report expenditures and staffing within the Police Department over the past fifteen years.

5. Consider what it is going to take to stay the “Safest City in the Valley”.

6. Report back on the required t imeline should a tax measure be considered to be placed on the November 2022 ballot.

In reviewing the audio of the meeting, staff would like to confirm two items that were discussed but unclear if there was a consensus as follows:

1. What is the consensus of Council participation on the committee? Will Council participate or not? And if so, in what capacity/frequency?

2. Unclear if Committee members would be required to live / work / own property in the City.

3. Council indicated they were interested in having members of the general public involved in the process, outside of the selected committee members. What type of involvement/participation would Council want from residents, not appointed to the committee, to have?

B - Consider options regarding facilitating the 25 membe r Committee through the process.

Staff is recommending that City Council consider how the Committee meetings will be facilitated.

Facilitating a group of 25 members is going to be challenging. A partial list of options that Council may consider are as follows:

1. Hire an independent outside facilitator. Staff has done some research and has not been able to identify anyone who could act as a facilitator for this type of committee.

2. Select a chair and vice chair for the Committee and have those members act as facilitators.

3. Direct staff to facilitate.

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C - Approve the draft calendar for the Committee meeting timeline.

Council was very clear that the Committee being formed was not a “sales tax committee”. That being said, one of the recommendations that the Committee could come back with is a need for additional revenues for the Police Department to add additional sworn officers. Should that be a recommendation, Council directed staff to look into calendar deadlines that would have to be met for the November 2022 to add a tax measure to the ballot.

For election purposes, the November 8, 2022, election is considered a statewide election. When a city calls for an election on a municipal proposition, such as a local tax measure, to be held on the same date and consolidated w ith a statewide election, the City C ouncil must approve a resolution calling for the election; requesting the municipal election be consolidated with the statewide election; and include the exact form of the question/proposition as it would appear on the ballot. The approved resolution must be filed/submitted with the county at least 88 days prior to the date of the election. The different types of taxes (sales tax, parcel tax, transient occupancy tax, etc.) and whether the tax is general or special does not impact this 88-day deadline. Along with the approval of the resolution, an ordinance imposing the proposed tax (subject to voter approval) is introduced.

Looking ahead at the calendar of City C ouncil meeting dates, Monday, August 8, 2022, is 92 days before the November 8, 2022 election. The resolution calling for the election and approving the ballot measure text would need to be approved no later than August 8, 2022, and then the approved resolution submitted to the Fresno County Clerk/Registrar o f Voters no later than Friday, August 12, 2022 , to get the measure on the November 8 , 2022 ballot. Staff would recommend an earlier date for Council consideration to allow some flexibility should additional time be needed. An earlier Council meeting date could be selected, but August 8 , 2022 is the last possible Council meeting date to qualify for the November 8 election. Please recall that Council traditionally goes on recess in August and conducts only the first meeting, which would be August 1, 2022.

Possible calendar for the Committee may be as follows:

 January – April 2022 – two meetings per month on the 2nd and 4th Wednesdays for a total of 8 meetings.
 May 2022 Committee reports back to Council on results of analysis and recommendations.
 June 2022 – Town hall meeting(s) for Council to consider results of analysis and recommendations.
 July 2022 – If Council direction is to place a tax measure on the ballot , there are other administrative matters and deadlines the City Attorney and City Clerk will need to complete with regard to preparing and submitting an impartial analysis and a synopsis of the measure and handling any arguments in favor or against the measure so that they all get sent to the County Clerk/Registrar in time to be included in the voter pamphlet.  August 8, 2022 – deadline.

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D - Receive and File an update on expenditures and staffing within the Police Department over the past fifteen years.

The Finance Department is in the process of completing an analysis of expenditures and staffing in the Police Department between 2005/06 and 2019/20. A copy will be provided to City Council at the meeting on Monday, December 6, 2021.

Attachment 2 is the staff report that went to Council on November 13, 2007 that summarizes the recommendations provided to Council by the Committee. The report is provided as background information for Council for what a similar Committee analyzed between 2007 and 2008.

Ideally, Council would provide the names of their five candidates in time to have the Committee approved by Council at the December 13, 2021 meeting. Staff is currently recommending cancelling the Council meeting of December 20, 2021 as if falls on the week of a holiday. Should we not have the Committee formed until January , it could possibly d elay when the Committee could begin to meet.

The venue of where the Committee meetings will be held needs to be determined and how they are conducted. The size and technical configuration of the C ouncil Chamber is not conducive to a 25 member Committee to participate and allow for video broadcasting , such as Council Meetings are done today. One alternative that staff is considering is to select a venue such as the Emergency Operations Center (EOC) or the Senior Center , and have CMAC broadcast the meeting. The meetings would be open to the public. The video broadcasting would not allow for what we have in the Council Chambers today via Webex and two -way communication.

Residents who wanted to participate in the meetings would be required to attend.

FISCAL IMPACT
At this point there is no significant impact on the budget in reviewing what is being considered in this report. If Council directs staff to find an outside facilitator , there will be costs incurred.

Additionally, if the City uses CMAC to broadcast the video, there will be costs incurred.

REASON FOR RECOMMENDATION
At the November 15, 2021 Council meeting, Council provided direction to return to Council regarding the development of a Citizens’ Advisory Committee to provide an analysis of expenditures and staffing within the Police Department over the past fifteen years.

ACTIONS FOLLOWING APPROVAL
Staff will implement Council direction.

Prepared by: John Holt, Assistant City Manager

Reviewed by: City Manager JH
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TO:

FROM:

DATE:

SUBJECT:

ATTACHMENTS:

AGENDA ITEM NO. 9.

CITY 01 CLOVIS

REPORT TO THE CITY COUNCIL
Mayor and City Council
Administration
November 15, 2021
Consider - A request from Matt Basgall for the City Council to Create a Citizens Advisory Committee for the Purpose of Evaluating Police Officer Staffing.

Staff: Luke Serpa, City Manager
Recommendation: Consider request and provide direction.

1. Letter from Matt Basgall

CONFLICT OF INTEREST
None

RECOMMENDATION
For the City Council to provide direction to staff based on the request from Matt Basgall. If the direction is to form a committee staff would be looking for direction on the number and criteria to be used for selecting membership, as well as the scope of the committee's work and expected timeline.

EXECUTIVE SUMMARY
Staff is in receipt of a request to the Clovis City Council from former City of Clovis Police Chief Matt Basgall. The request is for the City Council to discuss creating a citizens advisory committee for the purpose of evaluating police officer staffing.

BACKGROUND
As detailed in the Police Department Staffing Study that was presented to Council on November 8, the number of sworn officers that is currently funded is well below the Department's goals.

Due to the limitations on staffing, the Police Department has had to reduce or eliminate various services. In response to this situation, former Police Chief and current Clovis resident, Matt Basgall, has submitted a letter requesting that Council establish a Citizen's Advisory Committee to analyze the staffing needs for the Police Department, to provide feedback to the Council regarding what the citizens of Clovis expect from the Department, and to examine funding options to meet those expectations.

Attachment 3
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AGENDA ITEM NO. 8.

I AGENDA ITEM NO. 9.

A similar Citizens Advisory Committee was established by the Clovis City Council in 2007. For reference, the following is a brief background on that process and outcome: Between April and June 2007 the City Council conducted workshops on future funding for services for Police, Fire, Street Maintenance, and Park Maintenance. By June 2007 the City Council had appointed 15 members (three each) of the public to participate on a Citizens Advisory Committee to evaluate future funding for services for Police, Fire, Street Maintenance, and Park Maintenance. The Committee met twice monthly from June through September 2007. As part of the process the city also retained a consultant to evaluate the benefits of the 1999 Measure A sales tax override and to prepare a survey to gauge the public support for a potential sales tax measure to follow the 1999 Measure A. In December 2008 the Clovis City Council adopted Ordinance 08-27 to enact a one cent sales tax for ten years and a three quarters of a cent thereafter for restoration and protection of essential city services and calling a March 2009 election for the voters to consider. The measure was a general tax and as such required a simple majority for adoption.

The measure failed 68% to 32%.

Staff is currently seeking direction from Council regarding the potential establishment of Citizens Advisory Committee as requested by Matt Basgall. If Council decides to establish such a committee, specific direction would be needed regarding the make-up of the committee, the scope of the analyses that they will conduct, and the timeline for providing feedback to Council.

FISCAL IMPACT
At this point in the discussion there is no fiscal impact. Depending on Council's direction, there could be costs for additional studies or surveys to support the committee's work. The cost of any such studies would be expected to be similar in magnitude to the recently completed staffing study, and funding is available for studies of that order.

REASON FOR RECOMMENDATION
Staff is in receipt of a request to the Clovis City Council from former City of Clovis Police Chief Matt Basgall. The request is for the City Council to discuss creating a citizens advisory committee for the purpose of evaluating police officer staffing.

ACTIONS FOLLOWING APPROVAL
Staff will implement Council direction.

Prepared by:

Reviewed by:

John Holt, Assistant City Manager
City Manager _LS_
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AGENDA ITEM NO. 8.

TO:

FROM:

DATE:

SUBJECT:

Clovis City Council
Matthew Basgall
September 22, 2021
Citizen Advisory Committee
AGENDA ITEM NO. 9.

This is a request to discuss a citizens advisory committee for the purpose of police officer staffing levels in the City of Clovis. The Clovis Police Department has been working understaffed since the recession of 2008. Over the past 13 years Clovis PD has seen a significant increase in both residents, businesses and hotels. In 2007-2008 the Clovis Police Department was authorized to be at 116 officers and a commitment to keep officers at a ratio of 1.3 officers per 1000 residents. As a result of the recession Clovis PD was cut to 91 officers. Currently the authorized number is 109. With a population of approximately 125,000 this gives a ratio of .87 officers per 1000 residents.

Since the Police Department relies solely on the general fund the staffing is at the mercy of those revenues. Over the past 13 years we have seen a recession, increase in retirement costs and COVID dramatically impact the police departments ability to grow with the city. The question is what will be the next thing that impacts the city and public safety.

Clovis Police Department has always prided itself on its community support and being a full-service department. With the current environment these commitments are strained and be coming unreasonable to meet. The Police Department relies on volunteers for muni-code enforcement.

However with COVID many volunteers have chosen to not return to the PD.

GOALS OF COMMITTEE
Analyze staffing needs for the Police Department
1) Provide feedback to the City Council
2) Establish what the citizens of Clovis want and expect from Clovis PD 3) Examine funding options
QUESTIONS FOR COUNCIL:
1) Does the council want to participate in a workshop
2) Does council want to appoint members onto the committee 3) How many persons should be involved in the process
Clovis Police Department is in process of having a study completed to examine the needs of the department, which will be provided to the Council. The Clovis Police Officers Association has agreed to fund a survey to be sent to the citizens of Clovis that will address the hard questions. What are the citizens willing to pay for safety. What are they willing to give up and what do they want from their police department.
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AGENDA ITEM NO. 8.

TO: Mayor and City Council
FROM: Administration
DATE: May 9, 2022
SUBJECT: Receive and File - Information Related to analysis of 2020 Census data and March 2, 2021, election data.

Staff: Karey Cha, City Clerk
Recommendation: Receive and File
ATTACHMENTS: 1. Resolution 20-155, approved on November 2, 2020

CONFLICT OF INTEREST
None.

RECOMMENDATION
For the City Council to receive and file information from the City’s demographer related to analysis of the 2020 Census data and March 2, 2021, election data for purposes of determining whether it is in the public interest to convert to district-based elections.

EXECUTIVE SUMMARY
The Clovis City Council members are currently elected in at -large elections, where each of the five Council Members are elected by the registered voters of the entire City. Under the California Voting Rights Act (Elec. Code, § 14025, et seq.) (“CVRA”), at-large elections are permissible as long as such elections do not result in racially polarized voting.

On November 2, 2020, the City Council approved Resolution No. 20 -155 (Attachment 1) committing to engage in a meaningful public evaluation of the 20 20 Census data and March 2, 2021, election data to determine whether it is in the public interest to convert to district -based elections. If determined necessary and appropriate, a ny action towards implementing district - based elections will be taken at a future meeting.

BACKGROUND
The Clovis City Council Members are currently elected in at -large elections where each of the five Council Members are elected by the registered voters of the entire City. Under the CVRA, at-large elections are permissible as long as such elections do not result in racially polarized voting, which the CVRA defines as “voting in which there is a difference . . . in the choice of 145
AGENDA ITEM NO. 9.
candidates or other electoral choices that are preferred by voters in a protected class, and in the choice of candidates and electoral choices that are preferred by voters in the rest of the electorate” (Elec. Code, § 14026, subd. (e)).

On September 18, 2020, the City received a letter alleging violations of the CVRA based on the City’s at-large method of election and the City’s off -cycle election, and demanding that the City immediately convert to district-based elections (“Demand Letter”). Under a district-based method of election, Council Members would only be elected by the voters residing within the election district in which the candidate resides. At the time that the Demand Letter was received, the City had an upcoming election on March 2, 2021, and was anticipating the release of the 2020 Census data in mid-2021. Together, these events would provide important information relevant to the City’s determination of whether to convert to district-based elections, including information on election results and the City’s voting age population. The impending availability of this information made any decision related to district -based elections premature at that time. In addition, applicable deadline(s) under the Elections Code, and requir ements for redistricting following the release of each decennial census, made it so that any election districts created at that time were unlikely to be used in any election.

Given these factors and others (such as the impact from COVID on the public’s a bility to participate in public meetings related to potential election districts), the City Council decided it was in the best interest of the City and the public to wait until after the availability of the March 2021 election and 2020 Census data to deter mine whether a conversion to district -based elections would be appropriate. Accordingly, on November 2, 2020, the City Council approved Resolution 20-155, committing to the following:

1. To evaluate the 2020 census data and March 2, 2021, election data as it becomes available, which is anticipated to be in the summer of 2021. Following the release of the 2020 census data, the City will undertake a meaningful, public, evaluation of the 2020 census data and March 2, 2021 election data to determine whether it is in the public interest to convert to district-based elections.

2. Provided the 2020 census data is available to the City in or about July 2021, the City commits to the following schedule:

a. Evaluation of 2020 census data and compilation of the demographics of City:

July 2021-September 2021 (60 days).

b. If the data from the 2020 census and March 2, 2021, election shows evidence of racially polarized voting and there is a need to convert to district- based elections, the City Council will pass a Resolution of Intent to convert to district-based elections and commence the process: September 2021- October 2021.

c. Hold all required public hearings and complete the process for conversion to district-based elections: October 2021-December/January 2022 (90 days).

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The census and election data were delayed beyond the schedule estimated in Resolution 20 - 155. However, the review of the now -available data is the first step under the above -identified process to evaluate the 2020 Census data and March 2, 2021 election data to determine whether it is in the public interest to convert to district -based elections. The City’s demographer will present analysis and findings related to this data. If determined necessary and appropriate, any action towards implementing district-based elections will be taken at a future meeting.

FISCAL IMPACT
None.

REASON FOR RECOMMENDATION
Pursuant to Resolution No. 20-155, the City is committed to a meaningful, public evaluation of the 2020 Census data and March 2, 2021 election data to determine whether it is in the public interest to convert to district-based elections.

Prepared by: John Holt, City Manager

Reviewed by: City Manager JH

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Attachment 1
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AGENDA ITEM NO. 9.

TO: Mayor and City Council
FROM: Administration
DATE: May 9, 2022
SUBJECT: Consider Approval – Res. 22-___, Adoption of the City of Clovis 2022 - 2023 Annual Action Plan for the expenditure of Community Development Block Grant Funds.

Staff: Claudia Cazares, Management Analyst
Recommendation: Approve
ATTACHMENTS: 1. Resolution

2. 2022-2023 Annual Action Plan

CONFLICT OF INTEREST
None.

RECOMMENDATION
Consider adopting the City of Clovis 2022 -2023 Annual Action Plan for the expenditure of Community Development Block Grant Funds.

EXECUTIVE SUMMARY
The U.S. Department of Housing and Urban Development (HUD) requires the City adopt the attached 2022-2023 Annual Action Plan for identifying projects for the expenditure of Community Development Block Grant Funds.

BACKGROUND
As an entitlement city for the purpose of receiving Community Development Block Grant Funds from HUD, Clovis must adopt an Annual Action Plan to identify C DBG projects for the 202 2- 2023 fiscal year. Last year, City Council approved the five-year Consolidated Plan. Development of the Consolidated Plan required an extensive analysis of housing and community development needs for disadvantaged populations to be completed through community input and census data analysis. Staff conducted over 50 interviews with agencies and Clovis residents to identify gaps in services for disadvantaged populations. Additionally, staff employed a consultant to analyze demographic data to determine the needs in the community. The analysis and input resulted in the following summary of needs by priority, as approved in the Consolidated Plan:

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High Priority Medium Priority
Job Creation/Retention Substance Abuse Services
ADA Sidewalk Improvements Micro Loans to Small Businesses Street/Alley Improvements More Educational Opportunities Homeless Services/Shelters Support Groups for Families of Fire Stations/Equipment Disabled
Code Enforcement Legal Services
Affordable Housing for Families/Seniors/Veterans Road Reconstruction Housing Rehabilitation Tenant/Landlord Fair Housing Jobs for Youth Parks/Recreational Facilities
Food Pantry Programs Substance Abuse Services
Programs for Foster Children Aging Out of System
Youth Counseling/Resource Center Low Priority
First-Time Homebuyer Programs Façade Improvements
Youth Centers Utility Improvements (Water/Sewer)
Community Centers

In order to be eligible for CDBG funding, projects must fall into one of the following categories:

1. Directly benefit low- and moderate-income persons.

2. Aid in the prevention and elimination of slums or blight.

3. Meet an urgent need.

Based on the identified needs, and the CDBG program regulations, the following projects were previously approved by City Council to be funded (at estimated amounts) over the five -year Consolidated Plan period:

5 Year Goals and Allocations
1 Goal Name Public Facility Improvements.

Goal
Description
The City of Clovis intends to utilize approximately $1,500,000 in CDBG funds for the purpose of acquisition, construction, reconstruction, rehabilitation, or installation of water system improvements, sewer systems improvements, street and drainage improvements, neighborhood facilities, solid waste facilities, and/or parks and recreation facilities. In addition, a portion of those funds will be used for the removal of architectural barriers including curb cuts, park improvements, and improvements to public buildings to meet ADA requirements. 2 Goal Name Preservation of Affordable Housing Units.

Goal
Description
The City of Clovis intends to utilize approximately $683,421.25 in CDBG funds for the purpose of providing rehabilitation services to LMI owner-occupied units. 3 Goal Name Job creation for low-income individuals.

Goal
Description
The City of Clovis intends to utilize approximately $250,000 in CDBG funds for the purpose of economic development. The funds will be used to promote commercial revitalization, business expansion, and/or job creation. 4 Goal Name Create a suitable living environment.

Goal
Description
The City of Clovis intends to utilize approximately $561,558.75 in CDBG funds for the purpose of providing code enforcement as a public service to LMI neighborhoods within Clovis.

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AGENDA ITEM NO. 10.
5 Goal Name CDBG administration.

Goal
Description
The City will continue to administer the CDBG program in compliance with program regulations and requirements. To ensure the effective use of limited CDBG funds, the City must allocate funding towards planning and monitoring of the related projects.

While this list meets many of the high priority needs identified through the consolidated planning process, some needs were not addressed with CDBG due to lack of funds. A s in years past, staff will seek out other resources to meet the needs in the community. For the 2022-2023 program year, HUD has allocated $715,051 to the City of Clovis. In addition, Clovis has CDBG project savings of $60,000 to allocate to 2022-2023 projects.

Through the process identified in the HUD -approved Citizen Participation Plan, a recommended list of priority projects was created. The selected pro jects will meet the goals of the Consolidated Plan to improve neighborhoods, create jobs, and enhance the quality of life for the citizens of Clovis. The recommended projects for the 2022 -2023 program year will improve infrastructure by making street/alley and trail improvements, increase policing in CDBG-eligible census tracts throughout Clovis, support microenterprise businesses, and continue to emphasize improvements to Clovis’ low- and moderate-income housing stock.

Staff recommends the proposed projects, for the 2022 -2023 program year , be funded as follows:

1. Housing Rehabilitation $ 125,000

2. Brookhaven/Rosebrook Alley Reconstruction $ 200,000

3. Gould Canal Trail: Peach-Minnewawa $ 139,784

4. Microenterprise $ 60,000

5. Area-Based Policing (Code Enforcement) $ 107,257

6. Administration $ 143,010

In addition to the projects listed above, staff recommends the following projects be included as contingency projects to be funded if additional funds become available during the year:

Housing Rehabilitation - $50,000
ADA Improvements - $300,000
Rosebrook/Brookfield Alley Reconstruction - $150,000
Brookfield/Cole Alley Reconstruction - $200,000

These projects, along with the availability of both the Consolidated Plan and Annual Action Plan, were advertised for public comment in The Business Journal on April 1, 2022, and also on the City of Clovis website and social media.

FISCAL IMPACT
A total of $715,051 in CDBG funds is available for 2022-2023. HUD distributes the funds on a reimbursement basis. The funds are included in the proposed 2022-2023 City of Clovis budget.

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REASON FOR RECOMMENDATION
HUD requires the City Council to adopt an Annual Action Plan each year. The recommended action meets HUD’s requirements to receive CDBG funds as an entitlement city.

ACTIONS FOLLOWING APPROVAL
Staff will submit the 2022-2023 Annual Action Plan to HUD. Staff will then begin operation of the 2022-2023 CDBG Program, and pro jects will be completed during the 2022-2023 fiscal year.

Prepared by: Claudia Cazares, Affordable Housing Management Analyst

Reviewed by: City Manager JH
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ATTACHMENT 1
RESOLUTION NO. 22-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS
ADOPTING THE 2022-2023 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN

WHEREAS, the City Council of the City of Clovis is a U. S. Department of Housing and Urban Development (HUD) entitlement city for the purpose of receiving Community Development Block Grant funds; and

WHEREAS, HUD requires the City of Clovis to adopt an Annual Action Plan to identify projects for the 2022-2023 program year for use of Community Development Block Grant funds.

NOW, THEREFORE, BE IT RESOLVED that the City of Clovis approves and adopts the 2022-2023 Annual Action Plan.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on May 9, 2022, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: May 9, 2022

_____________________________ ______________________________ Mayor City Clerk
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Annual Action Plan
2022-2023
Clovis CitY. Council
Jose Flores, Mayor
Lynne Ashbeck, Mayor Pro Tern
Drew Bessinger
Vong Mouanoutoua
Bob Whalen
John Holt, City Manager
Andrew Haussler, Assistant City Manager
May 9, 2022
ATTACHMENT 2
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AGENDA ITEM NO. 10.

Annual Action Plan
2022
1 OMB Control No: 2506-0117 (exp. 09/30/2021)
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction
The Action Plan is a document submitted to HUD on an annual basis that serves as a comprehensive housing affordability strategy, community development plan, and submissions for funding under any of HUD’s entitlement formula grant programs.

As a CDBG Entitlement City, Clovis’ Community and Economic Development Department has developed a five-year strategic plan that identifies and prioritizes the future use of the City’s Community Development Block Grant (CDBG) funds. The five-year plan became effective July 1, 2021, and will end on June 30, 2026. This Annual Action Plan represents year two of the five-year plan.

In preparing the Consolidat ed Plan, the City utilized several methods to analyze the housing and community development needs of Clovis. Methods included, conducting interviews of community residents, stakeholders, community organizations, and multi -family unit property owners, analy zing U.S. census data, and utilizing information in several city and county planning documents. The City hosted community meetings, hearings and met with organizations as an effort to outreach to and encourage participation of all residents, particularly low - and moderate-income residents, elderly persons, and persons with disabilities. The purpose of the meetings was to inform the community about the Consolidated Plan process and to identify opportunities to improve collaborative efforts, eliminate service delivery gaps in order to develop and sustain decent and affordable housing, suitable living environments, and expanded community and economic opportunities.

2. Summarize the objectives and outcomes identified in the Plan This could be a restatement o f items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan.

Clovis estimates that it will receive CDBG funding of $3,750,000 over the next five years. It is anticipated that 20% of those funds will be used for Administrative costs. Those CDBG funds are anticipated to be divided between four prioritized goals, as follows:

Goal 1: Housing - $750,000 (24%) to be used to improve the quality of owner-occupied units, increase multi-family units for low- to moderate-income households, support transitional and permanent housing for homeless persons, and support regional efforts to end chronic homelessness. 157
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Goal 2: Economic Development - $250,000 (6%) to be used to support projects that create jobs for low- to moderate-income persons.

Goal 3: Infrastructure - $1, 337,500 (35%) to be used to improve the quality and increase the quantity of public improvements that benefit low- to moderate-income residents and neighborhoods, improve the quality and increase the quantity of facilities that benefit neighborhoods, seniors, and those with special needs, and provide funds to bring public facilities into ADA compliance.

Goal 4: Public Services - $ 562,500 (15%) to be used to provide crime awareness and additional policing that benefits low - to moderate -income neighborhoods, support senior and youth programs, support programs and activities that benefit those with special needs, and to support food pantry programs.

3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.

The City of Clovis, as an Entitlement, is responsible for ensuring compliance with all rules and regulations associated with the CDBG Program. Clovis’ Annual Action Plans and CAPERs have provided many details about the goals, projects, program expenditures and program performance. The following is an overview of the prior year performance and goals:

Goal 1 Affordable Housing Development
Solivita Commons
In cooperation with the Fresno Housing Authority, construction began in 2020 on a 60 -unit affordable multifamily housing complex. The complex is located at the northeast corner of Willow and Alluvial Avenues in Clovis. Through the City’s Affordable Housing Impact Fee Reduction Program, Clovis committed $1,000,000 to the project. Construction is completed and the property is leased.

In 2020 the City signed a contract with the State of California to receive $1,000,000 in HOME funds for a First-Time Homebuyer Down Payment Assistance Program. Marketing material is currently being developed.

Goal 2 Housing Rehabilitation
The City provides grants of up to $6,000 for health and safety repairs to low-income, owner -occupied households in the City of Clovis. This program served almost 300 households during the previous Consolidated Planning Period.

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Recently the City was awarded an additional $5,000,000 in CalHome g rant funds for the rehabilitation of low-income owner-occupied homes in Clovis.

Goal 3 Area-Based Policing/Crime Awareness
Additional policing has been continued with a dedicated Community Service Officer. The officer has been focusing on improving neighborhood conditions in CDBG eligible census tracts. During the previous Consolidated Planning Period significant improvement was made in struggling neighborhoods. The officer continues to develop relationships with apartment managers to improve conditions of dwelling units and reduce crime. The officer utilizes neighborhood watch programs in eligible neighborhoods, code enforcement actions, and actively works to improve neighborhood conditions.

Goal 4 Economic Development/Job Creation
The City invests heavily in economic development activities using local resources to attract and retain businesses that provide high wage jobs for its citizens. During the previous planning period Clovis created a commercial kitchen. CDBG funds were used to pay the rental fees for low-income entrepreneurs owning food-based microbusinesses. Utilization of the commercial kitchen has allowed these entrepreneurs to expand their businesses.

Goal 5 Capital Improvements
The following projects were completed in the previous Consolidated Planning Period:
• ADA Improvements: Various Locations
• Helm/Lincoln Alley Reconstruction
• Alamos/Santa Ana Alley Reconstruction
• Cherry Lane/Oxford Alley Reconstruction
• Minnewawa/Cherry Lane Alley Reconstruction
• Helm/Ashlan Alley Reconstruction
• Ashcroft/Holland Alley Reconstruction
• Two additional alley reconstruction projects are currently in the design stage and will replace 4 separate alleys in low-income areas.

Affirmatively Furthering Fair Housing
HUD requires any jurisdiction receiving funds to commit to affirmatively further fair housing. In accordance with federal requirements, the City of Clovis completed the Analysis of Impediments to Fair Housing Choice in November of 2019, and submitted the Analysis to HUD for their review and approval.

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4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan.

Clovis developed a Citizen Participation Plan that was approved by City Council in 2006, and subsequently approved by HUD. Citizens, nonprofits, and all interested parties were provided adequate opportunity to review and comment on the plan. The purpose of the plan is to encourage citizens, particularly LMI residents, to participate in the development of the Consolidated Plan, Action Pl ans, Substantial Amendments, and Annual Performance Reports. Citizens are engaged through community meetings, public hearings, and individual interviews. The primary goals of Clovis’ Citizen Participation Plan are 1) to generate significant public partic ipation, specifically from LMI residents and those residing in LMI neighborhoods; 2) to gather data that accurately describes and quantifies housing and community development needs and to suggest workable solutions; and 3) to obtain comments on proposals f or allocating resources. Throughout the determination of needs and allocation of resources relative to the Consolidated Plan, and the development of this action plan the City consulted with both internal and external departments, agencies, and individuals to understand Clovis’ needs and available resources. Internally, Clovis met with several department representatives to provide information about the Consolidated Plan and the Community Development Block Grant. Department staff provided input on how CDBG resources can be utilized and leveraged to provide services such as housing programs, code enforcement, and infrastructure improvements.

5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.

One public input meeting and one public hearing to obtain citizen input and to respond to proposals and questions were scheduled. The City of Clovis held a CDBG Public Input Virtual Meeting on March 8, 2022, to obtain the community’s input and feedback on the needs within Clovis. The workshop was announced on Clovis social media and website on March 1, 2022. While there were no attendees at the public input meeting, the City received one comment via social media w hich suggested the City consider funding programs for adults with special needs and additional housing.

A public hearing was noticed on April 1, 2022, for a public hearing on May 9, 2022. Citizens were also noticed about the public hearing through the City’s social media and City website. No comments, written or oral, were received during the month-long public comment period. The public hearing notice included information about the locations at which the action plan would be available for review and was published in both English and Spanish in The Business Journal, which services Clovis and the surrounding areas. Clovis was prepared to provide interpreters for non-English speaking citizens upon request. However, no requests were made. Both the public i nput meeting and the public hearing were held during evening hours at convenient locations that accommodated persons with disabilities. 160
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6. Summary of comments or views not accepted and the reasons for not accepting them The City received one comment, and it was accepted for inclusion in this Action Plan.

7. Summary
Citizens were encouraged to participate in public input meetings/public hearing held virtually due to COVID-19 restrictions. Clovis staff was prepared to provide extensive information relative t o the CDBG program, the preparation of the Consolidated Plan and Annual Action Plans, and the Citizen Participation process and its importance. Even though great effort on the part of the City went into their preparation, the public input meetings did not facilitate any comments. However, the City does conduct scientifically sampled surveys every two years to provide feedback to the City on services needed. This feedback was incorporated into the needs assessment for the community. 161
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PR-05 Lead & Responsible Agencies – 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency

CDBG Administrator CLOVIS Administration
Table 1 – Responsible Agencies

Narrative (optional)
The City of Clovis Community & Economic Development Department serves as the lead agency for the Consolidated Plan, 2022 -23 Action Plan and the administration of CDBG funds. The City’s institutional structure consists of a council -manager form of government. Under the council -manager form of government, adopted by municipal code, the City Council provides policy direction to the city manager who is responsible for administering city operations. The council is the legislative body; which approves the budget and determines the tax rate, for example. The council also focuses on the community's goals, major projects, and such long-term considerations as community growth, land use development, capital improvement plans, capital financing, and strategic planning. The council hires a professional manager to carry out administrative responsibilities and supervises the manager's performance.

Consolidated Plan Public Contact Information
Andy Haussler, Assistant City Manager
City of Clovis
1033 Fifth Street
Clovis, CA 93612
(559) 324-2095
[email protected]

Claudia Cazares, Affordable Housing Management Analyst
City of Clovis
1033 Fifth Street
Clovis, CA 93612
(559) 324-2094
[email protected]
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AP-10 Consultation – 91.100, 91.200(b), 91.215(l)

1. Introduction
Throughout the determination of needs and allocation of resources relative to this Action Plan, the City consulted with both internal and external departments, agencies, a nd individuals to understand Clovis’ needs and available resources. Internally, Clovis met with several department representatives to provide information about the Consolidated Plan and the Community Development Block Grant. Department staff provided input on how CDBG resources can be utilized and leveraged to provide services such as housing programs, code enforcement, and infrastructure improvements.

Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l))
The City of Clovis currently does not have publicly -owned housing. However, the Fresno Housing Authority recently completed construction on a 60-unit apartment complex for low-income tenants. The project is called Solivita Commons, and is located at the northeast Corner of Willow and Alluvial Avenues in Clovis and is now fully leased. Clovis provided $1,000,000 toward the construction of the proje ct through its Affordable Housing Development Impact Fee Reduction Program. In addition, the City works closely with the Housing Authority to provide referrals for Section 8 vouchers to Clovis residents.

Describe coordination with the Continuum of Care a nd efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The City of Clovis is an active member of the Fresno Madera Continuum of Care (FMCoC), which is the organization that acts as the regional planning body to address homelessness. This collaborative group addresses homeless issues including chronic homelessness, homelessness prevention, and dischar ge coordination policies on the region-wide basis of Fresno and Madera Counties, which includes the City of Clovis. Based upon the consultation process, the City has recognized a need for shelters for other at -risk populations such as youth and veterans, and will pursue projects to serve these populations.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City of Clovis does not receive ESG funding.
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2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities
Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization Fresno Madera Continuum of Care Agency/Group/Organization Type Services-homeless
What section of the Plan was addressed by
Consultation?
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved coordination?
Based upon the consultation process, the
City has recognized a need for shelters and
other housing for at-risk populations such as
youth and veterans, and will pursue projects
to serve these populations.
2 Agency/Group/Organization FRESNO HOUSING AUTHORITY
Agency/Group/Organization Type Housing
PHA
Services - Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Market Analysis
Briefly describe how the
Agency/Group/Organization was consulted.

What are the anticipated outcomes of the
consultation or areas for improved coordination?
Based upon the consultation process, the
City has recognized a need for public
housing.

Identify any Agency Types not consulted and provide rationale for not consulting

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Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Continuum of
Care
Fresno Madera
Continuum of Care
This effort aligns with the strategic plan goal to support activities to respond to homelessness and its impacts on the community.

City of Clovis
Housing
Element (2015-
23)
City of Clovis
Government Code Section (GSC) 65300 requires cities and counties to adopt and maintain a General Plan with a
minimum of seven mandatory elements: Land Use,
Circulation, Housing, Conservation, Open Space, Noise, and Safety.

SJVHC Goals &
Objectives
Fresno State
University -
Community &
Economic
Development
The San Joaquin Valley Housing Collaborative (SJVHC)
serves as a regional voice for effective affordable housing policy in the San Joaquin Valley. The group establishes and supports a broad network of partners to promote and
increase the development of affordable and workforce
housing in the Valley.

Table 3 – Other local / regional / federal planning efforts

Narrative (optional)
N/A
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AP-12 Participation – 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting

Clovis developed a Citizen Participation Plan that was approved by City Council in 2006, and subsequently approved by HUD. Citizens, nonprofits, and all interested parties were provided adequate opportunity to review and comment on the plan. The purpose of the plan is to encourage citizens, particularly LMI residents, to participate in the development of the Consolidated Plan, Action Plans, Substantial Amendments, and Annual Performance Reports. Citizens are engaged through community meetings, public hearings, and individual interviews. The primary goals of Clovis’ Citizen Participation Plan are 1) to generate significant public participation, specifically from LMI residents and those residing in LM I neighborhoods; 2) to gather data that accurately describes and quantifies housing and community development needs and to suggest workable solutions; and 3) to obtain comments on proposals for allocating resources. Throughout the determination of needs a nd allocation of resources relative to the Consolidated Plan, and the development of this action plan the City consulted with both internal and external departments, agencies, and individuals to understand Clovis’ needs and available resources. Internally, Clovis met with several department representatives to provide information about the Consolidated Plan and the Community Development Block Grant. Department staff provided input on how CDBG resources can be utilized and leveraged to provide services such as housing programs, One public input meeting and one public hearing to obtain citizen input and to respond to proposals and questions were scheduled. The City of Clovis held a CDBG Public Input Virtual Meeting on March 8, 2022, to obtain the community’s input and feedback on the needs within Clovis. The workshop was announced on Clovis social media and website on March 1, 2022. While there were no attendees at the public input meeting, the City received one comment via social media which suggested the C ity consider funding programs for adults with special needs and additional housing.

A public hearing was noticed on April 1, 2022, for a public hearing on May 9, 2022. Citizens were also noticed about the public hearing through the City’s social media and City website. No comments, written or oral, were received during the month-long public comment period. The public hearing notice included information about the locations at which the action plan would be available for review and was published in both En glish and Spanish in The Business Journal, which services Clovis and the surrounding areas. Clovis was prepared to provide interpreters for non-English speaking citizens upon request. However, no requests were made. Both the public input meeting and the public hearing were held during evening hours at convenient locations that accommodated persons with disabilities.

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Citizen Participation Outreach
Sort Or
der
Mode of Ou
treach
Target of Ou
treach
Summary of
response/atte
ndance
Summary of
comments re
ceived
Summary of co
mments not
accepted
and reasons
URL (If
applica
ble)
1 Public
Meeting
Minorities

Non-English
Speaking -
Specify other
language:

Spanish

Persons with
disabilities

Non-
targeted/bro
ad
community

Residents of
Public and
Assisted
Housing
No Public
Attendance
City should
consider
funding
programs for
adults with
special needs
and
additional
housing.

N/A
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Sort Or
der
Mode of Ou
treach
Target of Ou
treach
Summary of
response/atte
ndance
Summary of
comments re
ceived
Summary of co
mments not
accepted
and reasons
URL (If
applica
ble)
2 Public
Meeting
Minorities

Non-English
Speaking -
Specify other
language:

Spanish

Persons with
disabilities

Non-
targeted/bro
ad
community

Residents of
Public and
Assisted
Housing
No Public
Attendance N/A N/A
Table 4 – Citizen Participation Outreach
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Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
The City of Clovis is committed to leveraging as many funds as possible against the CDBG allocation, including the following:
• State of California CalHome funds for housing rehabilitation and homeownership assistance • Permanent Local Housing Allocation Funds for housing development • HOME program funds through a State allocation for housing assistance • Remnant Redevelopment Agency funds for housing assistance Anticipated Resources
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative
Description Annual
Allocation:
$
Program
Income:
$
Prior Year
Resources:
$
Total:
$
CDBG public
-
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public
Services
715,000 0 60,000 775,000 2,285,000
0 See
introduction
Table 5 - Expected Resources – Priority Table

Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied There is no matching requirement for the use of CDBG funds. However, Clovis strives to leverage as many funding sources as possible when planning community and economic development activities. For example, in the previous funding year Clovis used remnant Redevelopment Agency funds, State HOME funds, and State CalHome funds for the purpose of expanding and preserving Clovis' affordable housing stock.
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If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The City of Clovis donated three publicly-owned lots (purchased with RDA funds) in the Stanford Addition to the local Habitat for Humanity affiliate for construction of three affordable housing units. All thr ee homes are now completed and occupied by low-income households. Clovis recently purchased a vacant, dilapidated home at the Northeast Corner of 4th Street and Sunnyside Avenue in Clovis. The City partnered with an affordable housing developer to constr uct two new single-family homes. Both homes were completed in 2022, and will be occupied by low-income households.

Discussion
The City of Clovis is committed to leveraging as many funds as possible against the CDBG allocation. In addition to the narrativ e above, the City provided $1,000,000 to the Fresno Housing Authority for the construction of 60 units of affordable housing. The funding was provided through the City’s Affordable Housing Development Impact Fee Reduction Program. In addition, a supportive housing project is under construction with the support of $300,000 in funding from the City’s Affordable Housing Development Impact Fee Reduction Program.

The City was recently awarded $5,000,000 in funds from the State of California CalHome program. These funds are focused on owner -occupied rehabilitation including mobile home replacements which house extremely low-income seniors who are at high risk of homelessness. In addition, a small portion of the funds will be used for down-payment assistance. The City also received and will be implementing an award of $1,000,000 in State of California HOME funds for a down -payment assistance in the fall of 2021. The City applied for and was awarded State of California Permanent Local Housing Allocation funds. This will provide just over $2 million over 5 years for a variety of affordable housing efforts. The initial plan is to support multi-family and/or supportive housing projects with residual receipt loans to leverage state and federal tax credit programs. The City has provided a preliminary commitment to a not -for-profit developer for the construction of a 59 -unit affordable multi -family housing project, to help secure additional project financing, and will consider other projects if this particular project is unsuccessful in obtaining the additional financing needed to develop the project.

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Annual Goals and Objectives

AP-20 Annual Goals and Objectives
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome Indicator
1 Administration 2021 2025 Administration CDBG:
$143,010

2 Affordable
Housing
2021 2025 Affordable
Housing
Increase, Improve, and
Preserve Affordable
Housing
CDBG:
$125,000
Homeowner Housing
Rehabilitated: 20 Household
Housing Unit
3 Infrastructure 2021 2025 Non-Housing
Community
Development
City of Clovis
Low-Moderate
Census Tracts
Improve Public
Facilities
CDBG:
$339,784
Public Facility or Infrastructure
Activities for Low/Moderate
Income Housing Benefit: 2915
Households Assisted
4 Economic
Development
2021 2025 Non-Housing
Community
Development
Job Creation/Retention CDBG:
$60,000
Jobs created/retained: 10 Jobs
5 Public Services 2021 2025 Crime Awareness City of Clovis Low-Moderate
Census Tracts
Code Enforcement CDBG:
$107,257
Other: 26945 Other
Table 6 – Goals Summary

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Goal Descriptions
1 Goal Name Administration
Goal Description Provide administration to implement the CDBG program. 2 Goal Name Affordable Housing
Goal Description Provide rehabilitation services to LMI owner-occupied households. 3 Goal Name Infrastructure
Goal Description Reconstruct Brookhaven/Rosebrook Alley and construct park/trail facilities along the Gould Canal (Minnewawa to Peach). 4 Goal Name Economic Development
Goal Description Provide grants for low-income individuals to start businesses at the Clovis Culinary Center - Micro - enterprise 5 Goal Name Public Services
Goal Description Provide code enforcement activities in low/mod census tracts.

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Projects
AP-35 Projects – 91.220(d)
Introduction
The Consolidated Plan goals described in the SP-45 Goals section represent high priority needs for the City of Clovis, and serve as the basis for the strategic actions the City will use to meet those needs. It is our goal that meeting these needs will expand and preserve the affordable housing stock in Clovis, as well as provide public facilities im provements and public services that will strengthen neighborhood revitalization. The City of Clovis Consolidated Plan preparation coincided with the development of the first year of the Action Plan. This Annual Action Plan represents year two of the five -year plan. The City implements all CDBG-funded projects in-house.

Projects
# Project Name
1 Administration
2 Brookhaven/Rosebrook Alley Reconstruction
3 Gould Canal Trail: Minnewawa - Peach
4 Microenterprise
5 Area-Based Policing
6 Housing Rehabilitation Grants
Table 7 - Project Information

Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
The projects have been selected based on internal consultation with city agencies , the emerging needs from the assessments made in the needs assessment section of the 2021 -2025 consolidated plan as well as public consultations through the annual City of Clovis development survey. These priorities have been selected based on the most pressing needs of the City.

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AP-38 Project Summary
Project Summary Information
1 Project Name Administration
Target Area
Goals Supported Administration
Needs Addressed
Funding CDBG: $143,010
Description
Target Date 6/30/2023
Estimate the number and type of families
that will benefit from the proposed
activities

Location Description
Planned Activities
2 Project Name Brookhaven/Rosebrook Alley Reconstruction Target Area City of Clovis Low-Moderate Census Tracts
Goals Supported Infrastructure
Needs Addressed Improve Public Facilities
Funding CDBG: $200,000
Description Reconstruct the Brookhaven/Rosebrook Alley
Target Date 6/30/2023
Estimate the number and type of families
that will benefit from the proposed
activities
1,855 low-income persons will benefit from this
project.

Location Description Alley between Rosebrook Drive and Brookhaven Drive, from Jefferson Avenue to Brookside Drive.

Planned Activities Reconstruct the Alleys
3 Project Name Gould Canal Trail: Minnewawa - Peach
Target Area
Goals Supported Infrastructure
Needs Addressed Improve Public Facilities
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Funding CDBG: $139,784
Description Construct trail along the Gould Canal between Minnewawa & Peach Avenues
Target Date 6/30/2023
Estimate the number and type of families
that will benefit from the proposed
activities
1,060 persons in the block will benefit from this
activity.

Location Description Gould Canal between Minnewawa & Peach Avenues Planned Activities Construct pedestrian/bike trail, and amenities, along the Gould Canal
4 Project Name Microenterprise
Target Area
Goals Supported Economic Development
Needs Addressed Job Creation/Retention
Funding CDBG: $60,000
Description Provide grants to low-income individuals to start a business.

Target Date 6/30/2023
Estimate the number and type of families
that will benefit from the proposed
activities
10 jobs will be created for low-income individuals.

Location Description This will be conducted at the Clovis Culinary Center, a non-profit food business incubator.

Planned Activities Provide space, business coaching, and equipment to low-income individuals to start a business.
5 Project Name Area-Based Policing
Target Area City of Clovis Low-Moderate Census Tracts
Goals Supported Public Services
Needs Addressed Code Enforcement
Funding CDBG: $107,257
Description Provide code enforcement activities in low-mod census tracts in the City of Clovis.
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Target Date 6/30/2023
Estimate the number and type of families
that will benefit from the proposed
activities
26,945 persons reside in the eligible low-mod census
tracts.

Location Description All low-mod census tracts in Clovis, CA.

Planned Activities Conduct code enforcement activities. 6 Project Name Housing Rehabilitation Grants
Target Area
Goals Supported Affordable Housing
Needs Addressed Increase, Improve, and Preserve Affordable Housing Funding CDBG: $125,000
Description Conduct health and safety repairs for 20 homes owned by low/mod families.

Target Date 6/30/2023
Estimate the number and type of families
that will benefit from the proposed
activities
20 households will benefit.

Location Description To be determined based on need and location of low/mod family
Planned Activities Conduct health and safety repairs.
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AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low -income and minority concentration) where assistance will be directed Home rehabilitation assistance will be open to all LMI owner -occupied households throughout Clovis. Alley reconstruction, the trail construction and area -based policing will take place only in LMI Census Tracts/Block Groups. Area-based policing will be done in LMI census tracts/block groups in Clovis. The microenterprise program will be open to LMI small business entrepreneurs and will take place in Clovis.

Geographic Distribution
Target Area Percentage of Funds
City of Clovis Low-Moderate Census Tracts 100
Table 8 - Geographic Distribution

Rationale for the priorities for allocating investments geographically CDBG investments will be made in Census Tracts were at least 51% of the residents are low- to moderate- income.

Discussion
A map identifying low- to moderate-income census tracts is attached as an appendix.

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AGENDA ITEM NO. 10.

Annual Action Plan
2022
22 OMB Control No: 2506-0117 (exp. 09/30/2021)
Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
Clovis’ first public housing authority project, Solivita Commons was completed in the summer of 2021.

The project provides 59 subsidized units affordable to households earning less than 60% of area median income. In addition, Butterfly Gardens, a 75-unit supportive housing project targeting disabled individuals and at-risk homeless individuals began construction in May of 2021. This project is in partnership wi th the County of Fresno Behavioral Health Department and a private not -for-profit developer. The City works closely with the Fresno Housing Authority to provide Section 8 vouchers to Clovis residents. As population demographics continue to change and nee d continues to rise, Clovis will explore further partnerships with the housing authority and private funding to developers to develop additional affordable housing projects in Clovis.

One Year Goals for the Number of Households to be Supported Homeless 0
Non-Homeless 20
Special-Needs 0
Total 20
Table 9 - One Year Goals for Affordable Housing by Support Requirement

One Year Goals for the Number of Households Supported Through Rental Assistance 0
The Production of New Units 0
Rehab of Existing Units 20
Acquisition of Existing Units 0
Total 20
Table 10 - One Year Goals for Affordable Housing by Support Type

Discussion
See Narratives above

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Annual Action Plan
2022
23 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-60 Public Housing – 91.220(h)
Introduction
The City of Clovis does not currently own or manage public housing.

Actions planned during the next year to address the needs to public housing Clovis’ first public housing authority project, Solivita Commons was completed in the summer of 2021. The project provides 59 subsidized units affordable to households earning less than 60% of area median income.

Actions to encourage public housing residents to become more involved in management and participate in homeownership
The City of Clovis rec ently received $1,000,000 from the State of California for a first -time homebuyer program. The program will be advertised throughout the City. Also, the City was awarded an additional $5,000,000 in CalHome grant funds for the rehabilitation of low-income owner-occupied homes in Clovis.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
The Fresno County Housing Authority is not considered to be troubled.

Discussion
Please refer to the narrative above.
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Annual Action Plan
2022
24 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
The City of Clovis does not receive funding specifically to assist the homeless population. The City of Clovis is an active member of the Fresno Madera Continuum of Care (FMCoC), which is the organization that acts as the regional planning body to address homelessness in the region. This collaborative group addresses homeless issues including chronic homelessness, homelessness prevention, and discharge coordination policies on the region-wide basis of Fresno and Madera Counties, which includes the City of Clovis. Through active membership, the City of Clovis supports the FMCoC’s plan to achieve net zero for chronic homelessness by 2017. Based upon the consultation process, the City has recognized a need for shelters for other at-risk populations such as youth and veterans, and will pursue projects to serve these populations. Clovis shares tax revenue with Fresno County that helps support programs such as the Marjaree Mason Center, which reports servicing over 300 battered women from the Clovis area per year. In addition, the tax revenue supports the EOC Sanctuary Youth Center that reports sheltering over 200 homeless youths ages 11-17 annually.

The June 2020, the Fresno-Madera Continuum of Care (FMCoC) released the Point -in-Time Count, the annual count of the region’s sheltered and unsheltered homeless individuals and families. Despite the FMCoC’s efforts to expand its housing and services, the overall count o f the number of persons experiencing homelessness increased significantly compared to the 2019 PIT Count. At 3,641 homeless individuals, this year’s report represents an increase of 45% or 1,133 homeless individuals in comparison to the 2019 count of 2,508.

Much of the increase in the total 2020 PIT Count is driven by an increase in the population of the FMCoC’s emergency shelters. In 2019, the sheltered population count was 439 and in 2020, it was 588. This was achieved by increasing the number of emergency shelter beds in 2019, thus bringing people off the streets allowing the rehousing process to begin.

Although the total count of people experiencing homelessness has increased, many people during the past year have exited homelessness through FMCoC progra ms to permanent housing. During the 2019 calendar year, FMCoC successfully helped 1,284 people exit to permanent housing. This includes 75% of the people who were served by the FMCoC’s Permanent Supportive Housing (PSH), Rapid Rehousing (RRH), and Transitional Housing (TH) programs.

Describe the jurisdictions one -year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City of Clovis has b egun construction on its first dedicated homeless housing facility, Butterfly 180
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Annual Action Plan
2022
25 OMB Control No: 2506-0117 (exp. 09/30/2021)
Gardens. The project began construction in May of 2021, and is anticipated to be completed in 2022. Butterfly Gardens is a 75-unit supportive housing development targeting disab led individuals and at-risk homeless individuals. This project is in partnership with the County of Fresno Behavioral Health Department and a private not-for-profit developer.

In addition, the City is an active supporter of the MAP Point at POV, and those needing homeless services within Clovis are provided an opportunity to utilize the MAP services. Operated by The Poverello Housing (POV - a homeless shelter), MAP (Multi-Agency Access Program) is an integrated intake process that connects individuals facing housing, substance abuse, physical health and/or mental health challenges to supportive services. MAP Point at POV is a physical intake location for the community’s homeless population that can travel to different points of need and access many areas of the community.

Addressing the emergency shelter and transitional housing needs of homeless persons The City of Clovis amended their Development Code to allow emergency shelters and transitional housing, by-right, in any area that allows residential development. The first project to come to fruition is Butterfly Gardens as describe above.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The City of Clovis has begun construction on its first dedicated homeless housing facility, Butterfly Gardens. The project began construction in May 2021, and will provide a 75 -unit supportive housing project targeting disabled individuals and at-risk homeless individuals. This project is in partnership with the County of Fresno Behavioral Health Department and a private not-for-profit developer.

In addition, the City is an active supporter of the MAP Point at POV, and those needing homeless services within Clovis are provided an opportunity to utilize the MAP services. Operated by The Poverello Housing (a homeless shelter), MAP (Multi -Agency Access Program) is an i ntegrated intake process that connects individuals facing housing, substance abuse, physical health and/or mental health challenges to supportive services. MAP Point at POV is a physical intake location for the community homeless population.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facil ities, foster 181
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Annual Action Plan
2022
26 OMB Control No: 2506-0117 (exp. 09/30/2021)
care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

The City of Clovis has begun construction on its first dedicated homeless housing facility, Butterfly Gardens. The project began construction in May of 2021, and is anticipated to be completed in 2022. Butterfly Gardens is a 75-unit supportive housing development targeting dis abled individuals and at-risk homeless individuals. This project is in partnership with the County of Fresno Behavioral Health Department and a private not-for-profit developer.

In addition, Clovis residents have access to many facilities within Fresno C ounty, including assisted and independent residential facilities for both the general adult population and the elderly. There are 213 residential elderly care facilities in the County of Fresno, with capacity for over 5,000 persons. There are 161 Adult residential facilities, with capacity for over 900 persons. • Residential Care Facilities for the Elderly provide care, supervision and assistance with activities of daily living, such as bathing and grooming. They may also provide incidental medical services under special care plans. The facilities provide services to person 60 years of age and over, and persons under 60 with comparable needs. These facilities can also be known as assisted living facilities, nursing homes, and board and care homes.
• Adult Residential Facilities are facilities of any capacity that provide 24-hour non-medical care for adults ages 18-59, who are unable to provide for their own daily needs. Adults may be physically handicapped, developmentally disabled, and/or mentally disabled.

Discussion
The City of Clovis in partnership with the County of Fresno and a private developer recently broke ground on a 75 -unit supportive housing project, Butterfly Gardens. The facility is expected to be completed in 2022 and will house homeless, t hose at –risk of homelessness, and individuals with mental health or disabilities. The City provided a grant to the project and coordinated land use approvals and supported funding applications. Full supportive services will be made available to the occupants.

The City of Clovis granted funds to the Fresno Housing Authority for the development of Solivita Commons, a 60 -unit affordable multi -family project. The project is 100% deed -restricted for affordable housing. The City provided land use support, application for funding support, and the grant of funds to make the project possible. Construction is now complete, and the property is leased.

Annual Action Plan
2022
27 OMB Control No: 2506-0117 (exp. 09/30/2021)
$1,000,000 in State of California HOME funds for a down-payment assistance in the fall of 2021. The City applied for and was awarded State of California Permanent Local Housing Allocation funds. This will provide just over $2 million over 5 years for a variety of affordable housing efforts. The initial plan is to support multi-family and/or supportive housing projects with residual receipt loans to leverage state and federal tax credit programs. The City has pr ovided a preliminary commitment to a not -for-profit developer for the construction of a 59 -unit affordable multi -family housing project, to help secure additional project financing, and will consider other projects if this particular project is unsuccessful in obtaining the additional financing needed to develop the project.

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2022
28 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

Clovis faces barriers to affordable housing that are common across housing markets, including decreasing supply of developable land, which increases the cost of acquisition and development of the land. Another common barrier is negative reaction from neig hbors regarding affordable housing development based upon a misconception that property values will decline and an increase in parking and traffic. Most crucial, over the last two years, the region has experienced a rapid rise in home values, thereby pric ing out first time homebuyers from the home ownership market. Though home values are still significantly below what can be found in surrounding areas, such as the Bay Area, Central Coast and Southern California, the asking prices for homes in the Central V alley are still beyond reach for most lower income families. Additionally, sales inventory which typically holds three months worth of home sales, now has 1-7 days worth of inventory. The lack of available inventory ultimately adds to the lack of access and additional barriers to secure affordable homeownership for the Valley’s lower income families.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
In its 2015-2023 Housing Element, Clovis identified several governmental constraints to the development, maintenance, and improvement of housing and affordable housing, as follows: Zoning Code Amendments, Lot Consolidation and Lot Splits, and Monitoring of Planning and Development Fees. Nongovernmental constraints were identified as follows: Land Costs, Construction Costs, and Availability of Financing.

Discussion:

Please see discussion above.
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Annual Action Plan
2022
29 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-85 Other Actions – 91.220(k)
Introduction:

Actions planned to address obstacles to meeting underserved needs

Actions planned to foster and maintain affordable housing

Actions planned to reduce lead-based paint hazards

Actions planned to reduce the number of poverty-level families

Actions planned to develop institutional structure

Actions planned to enhance coordination between public and private housing and social service agencies

Discussion:

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Annual Action Plan
2022
30 OMB Control No: 2506-0117 (exp. 09/30/2021)
Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(l)(1)

Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.

1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0

2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0

3. The amount of surplus funds from urban renewal settlements 0

4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0

5. The amount of income from float-funded activities 0
Total Program Income: 0

Other CDBG Requirements

1. The amount of urgent need activities 0

2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 100.00%

100% of the CDBG funds used during the 2022-2023 program year will be for the benefit of LMI persons. The City has assumed $60,000 in administrative savings from the 2021-22 program year that is being programmed for 2022-23 projects.

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APPENDICES
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003102 Blk 1
Railroad
005606 Blk 2
003102 Blk 5
005608 Blk 2
005704 Blk 1
005607 Blk 1
005608 Blk 1
003104 Blk 1
003102 Blk 3
003103 Blk 5
003102 Blk 4 003102 Blk 2
003103 Blk 4
003103 Blk 3
005607 Blk 4
Willow
Clovis
Peach
Minnewawa
Dakota
CA-168 Sierra
Villa
Eddy
Bernadine
Chestnut
Veterans
Blackbeard
Woodworth
Sunnyside
De Witt
De Witt
Willow
De Witt
Clovis
Clovis
Bullard
Ashlan
Sunnyside
Dakota
Bullard
Peach
CA-168 Sierra
µ
Eligible CDBG Areas
Legend
Clovis Streets
Clovis City Limits
3/1/2022
005607 Blk 3
005602 Blk 4
005602 Blk 1
005602 Blk 3
005604 Blk 4
City of Clovis
2021 Census Tract CDBG Eligible
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AGENDA ITEM NO. 10.

TO: Mayor and City Council
FROM: Administration
DATE: May 9, 2022
SUBJECT: Consider Introduction – Ord. 22-___, An ordinance adding section 1.9.03 (Electronic Filing ) to Title 1 Chapter 9 of the Clovis Municipal Code relating to Campaign Contribution Limits to provide for electronic filing of campaign statements and Statements of Economic Interests (Form 700).

Staff: Karey Cha, City Clerk
Recommendation: Approve
ATTACHMENTS: 1. Ord. 22-___

CONFLICT OF INTEREST
None.

RECOMMENDATION
For the City Council to approve the introduction of Ordinance 22-___, adding section 1.9.03 to Title 1 Chapter 9 of the Clovis Municipal Code to provide for electronic filing of campaign statements and Statements of Economic Interests (Form 700).

EXECUTIVE SUMMARY
Effective January 1, 2021, Assembly Bill (AB) 2151 require d cities to post any campaign statement, report, or other document required by the Polit ical Reform Act, filed within 72 hours of its filing, onto its city website. The City Clerk’s office currently accepts all paper filings of Fair Political Practices Commission (FPPC) campaign disclosure statements and FPPC Form 700 Statements of Economic Interests. Although these filings are readily available for public viewing at the City Clerk’s Office, these same filings have not been made available online prior to January 1, 2021. Since January 1, 2021, staff has been manually redacting and uploading fo rms to the City website. The proposed ordinance will mandate electronic filings to ensure compliance with AB 2151, provide more transparency to the public, and offer an easier way for all filers to complete their required filings to the City Clerk’s Office. The City Clerk’s office has entered into an agreement with NetFile for the use of its electronic filing and administration system.

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BACKGROUND
Government Code section 84615 allows local government agencies to require an elected and appointed official, candidate, or committee to file FPPC campaign statements, reports, or other documents online or electronically with a local filing officer. The City Clerk is the local filing officer for the City of Clovis.

In order for the City of Clovis to accept electro nically filed statements, the City Council must adopt an ordinance permitting the use of an online filing system as the requirement for filing and designating the filings received electronically by the City Clerk’s Office as the filings of record for the City. In addition, the system must operate securely and effectively, be no cost to filers, be available to the public to view filings, not place an undue burden on filers, and include procedures for filers to comply with the requirement that they sign state ments and reports under penalty of perjury.

The NetFile system is created specifically for cities and counties responsible for administering campaign finance filings and Statements of Economic Interest (Form 700); meets the requirements of the Secretary of State; and allows for electronic and paperless filing of campaign statements.

Adoption of the proposed ordinance is required to implement electronic filings of FPPC Form 700 “Statement of Economic Interest” and the campaign finance component of the NetF ile system, and will only apply to those filers that exceed a threshold of $2,000 for expending or receiving campaign funds. This threshold is consistent with the Political Reform Act (PRA), which recognizes campaigns that spend or raise more than $2,000 as “Controlled Committees.” Under the PRA, these types of committees are obligated to file detailed campaign finance disclosure statements, also known as Form 460s. For those smaller campaigns that do not exceed the $2,000 threshold, they may continue to fi le paper versions of the Form 470 disclosure forms. It should be noted that the NetFile system is able to accommodate the online filing of several types of required forms by the FPPC, including Forms 460, 470, 496, and 497, which are the most commonly used in local election campaigns.

Government Code 84615 authorizes a local agency to mandate electronic filing. Staff recommends upon adoption of the proposed ordinance (Attachment 1). Form 700 filers and elected officers, candidates, and committees required to file Campaign Finance Statements must file such Statements using the online system, unless exempt from the requirement to file online pursuant to Government Code Section 84615(a) because the officer, candidate, or committee receives less than $2,000 in contributions and makes less than $2,000 in expenditures in a calendar year.

To ensure a smooth transition, and as part of the agreement and acquisition of the system, NetFile and the City Clerk’s Office can offer extensive training to filers and committees. Staff can schedule one-on-one training with NetFile staff and individual filers and treasurers that will cover the entire electronic filing process. This can include the set -up of filer accounts, explaining the online filing process, showing how to inp ut data and save reports, preparing statements for e - signature, and finalizing statements for electronic filing.

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In terms of security, the NetFile system is a web -based, vendor-hosted application that utilizes “industry best practices” for securing data, using the same data encryption for online filings that is used by banks for online banking. NetFile stores and backs up data at three separate locations, creating the essential safety measures and redundancy that will allow for recovery of information in t he event of an emergency or disaster. The City’s data will be retained for the required minimum 10 -year period. For professional treasurers that have already purchased campaign software, NetFile is able to receive uploaded data from certain types of third -party applications for electronic filing purposes.

Implementation of the NetFile system will promote transparency and make it more convenient for committees, individuals, and the public. It provides 24-hour filing and viewing accessibility of campaign finance information from any computer, anywhere. In certain instances, the NetFile program will also increase the accuracy of filed campaign statements by prohibiting any filings that may have inadvertently omitted required information under the PRA (e.g. missing addresses or the stated occupation of individual donors).

Statement of Economic Interest (Form 700)
This component of NetFile does not require an ordinance and is simply an internal procedure change. However, with the transition to electronic filing of Campaign Disclosure Statements staff recommends all future reports and oth er documents filed on behalf of Statement of Economic Interest filers be filed electronically. The City Clerk is currently responsible for the annual filing of all Form 700s, which include the City Council, Planning and Personnel Commissions, City Manager, City Attorney, Finance Director/Treasurer, and designated City employees. Form 700s occasionally need amendments or are submitted incomplete or without marked schedules attached. The Form 700 electronic filing incorporates an initial review process and alerts the filer of errors at the time he or she is entering information, thereby minimizing the need for the City Clerk to request amendments.

FISCAL IMPACT
Beginning Fiscal Year 2022-23, the cost will be $8,100 per year and is budgeted for in the City Clerk’s budget.

REASON FOR RECOMMENDATION
Effective January 1, 2021, Assembly Bill (AB) 2151 requires agencies to post any campaign statement, report, or other document required by the Political Reform Act, filed within 72 hours of its filing, onto its city website. The City Clerk’s office currently accepts all paper filings of Fair Political Practices Commission (FPPC) campaign disclosure statements and FPPC Form 700 Statements of Economic Interests. Although these filings are readily available for public viewing at the City Clerk’s Office, these same filings have not been made available online prior to January 1, 2021. Since January 1, 2021, staff has been manually redacting and uploading forms to the City website. The proposed ordinance (Attachment 1) will mandate electronic filings to ensure compliance with AB 2151, provide more transparency to the public, and offer an easier way for all filers to complete their required filings to the City Clerk’s Office.

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ACTIONS FOLLOWING APPROVAL
Staff will move forwa rd with implementation of the new filing system and provide training in preparation for the November 2022 election.

Prepared by: Karey Cha, City Clerk

Reviewed by: City Manager JH
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ATTACHMENT 1
ORDINANCE 22-___

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLOVIS ADDING SECTION

1.9.03 OF CHAPTER 9 OF TITLE 1 OF THE CLOVIS MUNICIPAL CODE RELATING TO

CAMPAIGN CONTRIBUTION LIMITS TO ALLOW FOR ELECTRONIC FILING OF

CAMPAIGN STATEMENTS AND STATEMENTS OF ECONOMIC INTERESTS

WHEREAS, Government Code Section 84615 currently provides that a local agency may adopt an ordinance to require an elected officer, candidate, committee, or other person required to file statements, reports, or other documents required by Chapter 4 of the Political Reform Act (commencing with Section 84100 of the Government Code), except an elected officer, candidate, committee, or other person who receives co ntributions totaling less than $2,000 and who makes independent expenditures totaling less than $2,000 in a calendar year, to file those statements, reports, or other documents online or electronically with the local filing officer; and

WHEREAS, the City has entered into an agreement with NetFile, Inc., a vendor approved by the California Secretary of State, to provide an online electronic filing system ("System") for campaign disclosure statements and Statements of Economic Interest forms; and

WHEREAS, the System will operate securely and effectively and will not unduly burden filers. Specifically: (1) the System will ensure the integrity of the data and includes safeguards against efforts to tamper with, manipulate, alter, or subvert the data; (2) the Sy stem will only accept a filing in the standardized record format developed by the Secretary of State and compatible with the Secretary of State's system for receiving an online or electronic filing; and (3) the System will be available free of charge to filers and to the public for viewing filings; and

WHEREAS, the City of Clovis desires to amend the Clovis Municipal Code to add a new Section relating to electronic filing of Campaign Disclosure Statements and Statements of Economic Interests;

NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Clovis as follows:

Section 1 That the purpose of this Ordinance is to require the filing of Campaign Disclosure Statements and Statements of Economic Interest by elected officials, candidates, st aff, consultants, commissions, or committees to be completed electronically. The City Council enacts this Ordinance in accordance with the authority granted to cities by state law. This ordinance is intended to supplement, and not conflict with, the Political Reform Act.

Section 2 Section 1.9.03 of Chapter 9 of Title 1 of the Clovis Municipal Code is hereby added to read as follows:

1.9.03 Electronic filing of Campaign Disclosure Statements and Statements of Economic Interests
(a) Any elected officer, candidate, commission, committee, or other person required to file statements, reports, or other documents required by Government Code Chapter 4 – Political Reform Act (commencing with Section 84100) shall file those statements, reports, or other documents online or electronically with the City Clerk. Elected officers, candidates, or committees required to file statements must file such Statements using the City Clerk's online 193
AGENDA ITEM NO. 11.
system, unless exempt from the requirement to file online pursu ant to Government Code Section 84615(a) because the officer, candidate, or committee receives less than $2,000 in contributions and makes less than $2,000 in expenditures in a calendar year. All other individuals required to file Statements of Economic Interest according to the City’s adopted Code of Conflict of Interest must file electronically using the City Clerk’s online system.

(b) Any person holding a position listed in Government Code Section 87200 or designated in the city's local conflict of inter est code adopted pursuant to Government Code section 87300, shall file any required Statement of Economic Interest reports (Form 700) online or electronically with the City Clerk.

(c) In any instance in which an original statement, report or other document must be filed with the California Secretary of State and a copy of that statement, report or other document is required to be filed with the City Clerk, the filer may, but is not required to, file the copy electronically.

(d) The online filing system sh all ensure the integrity of the data transmitted and shall include safeguards against efforts to tamper with, manipulate, alter, or subvert the data.

(e) The online filing system shall only accept a filing in the standardized record format that is developed by the California Secretary of State pursuant to Section 84602(a)(2) of the California Government Code and that is compatible with the Secretary of State's system for receiving an online or electronic filing.

(f) The online filing system shall include a procedure for filers to comply with the requirement that they sign statements and reports under penalty of perjury pursuant to Section 81004 of the Government Code.

(g) Any elected officer, candidate, or committee who has electronically filed a statement using the City Clerk's online system is not required to file a copy of that document in paper format with the City Clerk.

(h) The City Clerk shall issue an electronic confirmation that notifies the filer that the Statement was received, the notification shall include the date and the time that the Statement was received and the method by which the filer may view and print the data received by the City Clerk. The date of filing for a Statement filed online shall be the day that it is received by the City Clerk.

(i) If the City Clerk's system is not capable of accepting a Statement due to technical difficulties, an elected officer, candidate, or committee shall file that Statement in paper format with the City Clerk.

(j) The online filing system shall ena ble electronic filers to complete and submit filings free of charge.

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(k) The City Clerk's system shall make all the data filed available on the City's webpage in an easily understood format that provides the greatest public access. The data shall be made available free of charge and as soon as possible after receipt. The data made available on the City's webpage shall not contain the street name and building number of the persons or entity representatives listed on the electronically filed forms or any bank account number required to be disclosed by the filer. The City Clerk's office shall make a complete, unredacted copy of the statement, including any street names, building numbers, and bank account numbers disclosed by the filer, available to any person upon request.

(l) The City Clerk's office shall maintain, for a period of at least 10 years commencing from the date filed, a secured, official version of each online or electronic statement which shall serve as the official version of that record for purpose of audits and any other legal purpose.

Section 3 This Ordinance shall go into effect and be in full force from and after thirty (30) days after its final passage and adoption.

APPROVED: May 9, 2022

______________________________ ______________________________ Mayor City Clerk

* * * * * * * * * *

The foregoing Ordinance was introduced and read at a regular meeting of the City Council held on May 9, 2022, and was adopted at a regular meeting of said Council held on May 16, 2022, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: May 16, 2022

________________________________
City Clerk

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Clovis City CouncilMay 9, 2022

Clovis City Council
May 9, 2022