August 01, 2022 - 1 - 8:09 AM A G E N D A • C I T Y C O U N C I L M E E T I N G
August 1, 2022 6:00 PM Council Chamber
In compliance with the Americans with Disabilities Act, if you need special assistance to access the City Council Chamber to participate at this meeting, please contact the City Clerk or General Services Director at (559) 324 -2060 (TTY – 711). Notificatio n 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the Council Chamber.
The Clovis City Council meetings are open to the public at the physical address listed above. There are numerous ways to participate in the City Council meetings: you are able to attend in person; you may submit written comments as described below; you may participate by calling in by phone (see “Verbal Comments” below); and you may view the meeting which is webcast and acces sed at www.cityofclovis.com/agendas.
Written Comments
• Members of the public are encouraged to submit written comments at:
www.cityofclovis.com/agendas at least two (2) hours before the meeting (4:00 p.m.). You will be prompted to provide:
▪ Council Meeting Date
▪ Item Number
▪ Name
▪ Email
▪ Comment
• Please submit a separate form for each item you are commenting on.
• A copy of your written comment will be provided to the City Council noting the item number.
If you wish to make a verbal comment, please see instructions below.
• Please be aware that any written comments received that do not specify a particular agenda item will be marked for the general public comment portion of the agenda.
• If a written comment is received after 4:00 p.m. on the day of the meeting, efforts will be made to provide the comment to the City Council during the meeting. However, staff cannot guarantee that written comments received after 4:00 p.m. will be provided to City Council during the meeting. All written comments received prior to the end of the meeting will be made part of the record of proceedings.
Council Chamber, 1033 Fifth Street, Clovis, CA 93612 (559) 324-2060 www.cityofclovis.com
August 01, 2022 - 2 - 8:09 AM Verbal Comments
• If you wish to speak to the Council on an item by telephone, you should contact the City Clerk at (559) 324-2060 no later than 4:00 p.m. the day of the meeting.
• You will be asked to provide your name, phone number, and your email. You will be emailed instructions to log into Webex to participate in the meeting. Staff recommends participants log into the Webex at 5:30 p.m. the day of the meeting to perform an audio check.
• All callers will be placed on mute, and at the appropriate time for your comment your microphone will be unmuted.
• In order for everyone to be heard, please limit your comments to 5 minutes or less, or 10 minutes per topic
Webex Participation
• Reasonable efforts will be made to allow written and verbal comment from a participant communicating with the host of the virtual meeting. To do so, a participant will need to chat with the host and request to make a written or verbal comment. The host w ill make reasonable efforts to make written and verbal comments available to the City Council. Due to the new untested format of these meetings, the City cannot guarantee that these written and verbal comments initiated via chat will occur. Participants desiring to make a verbal comment via chat will need to ensure that they accessed the meeting with audio transmission capabilities.
CALL TO ORDER
FLAG SALUTE - Councilmember Ashbeck
ROLL CALL
PRESENTATIONS/PROCLAMATIONS
1. Presentation introducing the new Salvation Army Officer, Kailah Kim.
2. Presentation of Proclamation recognizing the week of August 7 -13, 2022, as International Assistance Dog Week.
PUBLIC COMMENTS - This is an opportunity for the members of the public to address the City Council on any matter within the City Council’s jurisdiction that is not listed on the Agenda. In order for everyone to be heard, please limit your comments to 5 minutes or less, or 10 minutes per topic. Anyone wishing to be placed on the Agenda fo r a specific topic should contact the City Manager’s office and submit correspondence at least 10 days before the desired date of appearance.
ORDINANCES AND RESOLUTIONS - With respect to the approval of resolutions and ordinances, the reading of the title shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Councilmember that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
August 01, 2022 - 3 - 8:09 AM CONSENT CALENDAR - Items considered routine in nature are to be placed upon the Consent Calendar. They will all be considered and voted upon in one vote as one item unless a Councilmember requests individual consideration. A Councilmember’s vote in favor of the Consent Calendar is considered and recorded as a separate affirmative vote in favor of each action listed. Motions in favor of adoption of the Consent Calendar are deemed to include a motion to waive the reading of any ordinance or resolution on the Consent Calendar. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.
3. Administration - Approval - Minutes from the July 18, 2022, Council Meeting.
4. Administration - Approval – Agreement Between City of Clovis and the Business Organization of Old Town for Fiscal Year 2022-2023.
5. Administration - Receive and File – Business Organization of Old Town (BOOT) Fourth Quarter Report, April through June 2022.
6. Finance – Receive and File – Investment Report for the Month of April 2022.
7. Finance – Receive and File – Treasurer’s Report for the Month of April 2022.
8. Fire – Approval – Res. 22-__, Confirming Weed and Rubbish Abatement Charges for 2022.
9. Fire - Approval – Res. 22-____, Amending the 2022-2023 FY Fire Department Budget to reflect the $31,000 awarded in 2021 State Homeland Security Grant Program (SHSGP) to fund Fire Department equipment.
10. General Services – Approval - Claim Rejection of the General Liability Claim on behalf of Melanie Villagomez.
11. General Services – Approval – Res. 22 -___, Authorizing Amendments to the Communications Supervisor Classification in the Police Department.
12. General Services – Approval – Res. 22-___, Amending the City’s Classification and Compensation Plan by Revising and Retitling the Community & Economic Development Director to the Economic Development, Housing and Communications Director, and Approval – Res. 22-___, Amending the Position All ocation Plan within the Administration Department.
13. Planning and Development Services - Approval – Final Acceptance for CIP 20 -09 Sewer Replacement 2020.
14. Planning and Development Services - Approval - Final Acceptance for CIP 19 -03 Hydronic Piping Replacement.
15. Planning and Development Services - Approval – Bid Award for CIP 18 -15, Villa Avenue Reconstruction – Barstow to Shaw; and authorize the City Manager to execute the contract on behalf of the City.
16. Planning and Development Servic es – Approval – Bid Award for CIP 21 -16, Ashlan Avenue Street Improvements; and Authorize the City Manager to Execute the Contract on behalf of the City.
17. Planning and Development Services – Approval – Bid Award for CIP 21 -03, Villa Avenue Street Improvements; and Authorize the City Manager to Execute the Contract on behalf of the City.
18. Planning and Development Services - Approval – Res. 22 -___, Supporting the Measure C Renewal Expenditure Plan.
19. Public Utilities – Approval – Enter into a Contrac t with Stantec Consulting Services, Inc. to Provide Consulting Services for Evaluation and Long -Range Planning of the Surface Water Treatment Plant.
August 01, 2022 - 4 - 8:09 AM
PUBLIC HEARINGS - A public hearing is an open consideration within a regular or special meeting of the City Council, for which special notice has been given and may be required. When a public hearing is continued, noticing of the adjourned item is required as per Government Code 54955.1.
20. Consider Approval of items associated with quadrant intersections along the Herndon Avenue Corridor.
a. Consider Approval - Res. 22-___, Elimination of the implementation of the proposed quadrant intersections at Herndon Avenue with Willow and Peach Avenues, and
b. Consider Introduction – Ord. 22 -___, Amending various sections of the Clovis Municipal Code relating to the quadrant intersection development fee.
Staff: Ryan C. Burnett, Engineering Program Supervisor
Recommendation: Approve
ADMINISTRATIVE ITEMS - Administrative Items are matters on the regular City Council Agenda other than Public Hearings.
21. Consider Approval – Res. 22 -___, Adopting the Clovis Fire Department Master Services Plan.
Staff: John Binaski, Fire Chief
Recommendation: Approve
22. Consider Approval – Res. 22 -___, Adopting Amendments to the Executive Management Salary Schedule.
Staff: Shonna Halterman, General Services Director
Recommendation: Approve
COUNCIL ITEMS
23. Consider Approval – Designation of Voting Delegate and Alterna te for the League of California Cities’ Annual Conference and Business Meeting on September 7-9, 2022.
Staff: John Holt, City Manager
Recommendation: Approve
CITY MANAGER COMMENTS
COUNCIL COMMENTS
August 01, 2022 - 5 - 8:09 AM CLOSED SESSION - A “closed door” (not public) City Council meeting, allowed by State law, for consideration of pending legal matters and certain matters related to personnel and real estate transactions.
24. Government Code Section 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Properties: 8761 E. Barstow Ave (APN 554-052-26), 1589 Menlo Ave (APN 491-140- 30S)
Agency Negotiators: John Holt, Scott Redelfs, Andrew Haussler, Renee Mathis Negotiating Parties: Darlene A. Millhollin Trustee, Janet Stockton Trustee, Janet Stockton
Under Negotiation: Price & Terms
25. Government Code Section 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 2791 Serena Ave.
Agency Negotiators: John Holt, Mike Harrison, Andrew Haussler Negotiating Parties: Legacy Building Company, by Wathen Under Negotiation: Price & Terms
ADJOURNMENT
MEETINGS AND KEY ISSUES
Regular City Council Meetings are held at 6:00 P.M. in the Council Chamber. The following are future meeting dates:
Aug. 2 (Tue.) - Sep. 5 (Mon.) Summer Recess
Sep. 6, 2022 (Tue.)
Sep. 12, 2022 (Mon.)
Sep. 19, 2022 (Mon.)