December 05, 2022 - 1 - 3:08 PM A G E N D A • C I T Y C O U N C I L M E E T I N G
December 5, 2022 6:00 PM Council Chamber
In compliance with the Americans with Disabilities Act, if you need special assistance to access the City Council Chamber to participate at this meeting, please contact the City Clerk or General Services Director at (559) 324 -2060 (TTY – 711). Notificatio n 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the Council Chamber.
The Clovis City Council meetings are open to the public at the physical address listed above. There are numerous ways to participate in the City Council meetings: you are able to attend in person; you may submit written comments as described below; you may participate by calling in by phone (see “Verbal Comments” below); and you may view the meeting which is webcast and acces sed at www.cityofclovis.com/agendas
Written Comments
• Members of the public are encouraged to submit written comments at:
www.cityofclovis.com/agendas at least two (2) hours before the meeting (4:00 p.m.). You will be prompted to provide:
▪ Council Meeting Date
▪ Item Number
▪ Name
▪ Email
▪ Comment
• Please submit a separate form for each item you are commenting on.
• A copy of your written comment will be provided to the City Council noting the item number.
If you wish to make a verbal comment, please see instructions below.
• Please be aware that any written comments received that do not specify a particular agenda item will be marked for the general public comment portion of the agenda.
• If a written comment is received after 4:00 p.m. on the day of the meeting, efforts will be made to provide the comment to the City Council during the meeting. However, staff cannot guarantee that written comments received after 4:00 p.m. will be provided to City Council during the meeting. All written comments received prior to the end of the meeting will be made part of the record of proceedings.
Council Chamber, 1033 Fifth Street, Clovis, CA 93612 (559) 324-2060 www.cityofclovis.com
December 05, 2022 - 2 - 3:08 PM Verbal Comments
• If you wish to speak to the Council on an item by telephone, you should contact the City Clerk at (559) 324-2060 no later than 4:00 p.m. the day of the meeting.
• You will be asked to provide your name, phone number, and your email. You will be emailed instructions to log into Webex to participate in the meeting. Staff recommends participants log into the Webex at 5:30 p.m. the day of the meeting to perform an audio check.
• All callers will be placed on mute, and at the appropriate time for your comment your microphone will be unmuted.
• In order for everyone to be heard, please limit your comments to 5 minutes or less, or 10 minutes per topic
Webex Participation
• Reasonable efforts wil l be made to allow written and verbal comment from a participant communicating with the host of the virtual meeting. To do so, a participant will need to chat with the host and request to make a written or verbal comment. The host will make reasonable efforts to make written and verbal comments available to the City Council. Due to the new untested format of these meetings, the City cannot guarantee that these written and verbal comments initiated via chat will occur. Participants desiring to make a ver bal comment via chat will need to ensure that they accessed the meeting with audio transmission capabilities.
CALL TO ORDER
FLAG SALUTE - Councilmember Ashbeck
ROLL CALL
ORDINANCES AND RESOLUTIONS - With respect to the approval of resolutions and ordinances, the reading of the title shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Councilmember that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
CONSENT CALENDAR - Items considered routine in nature are to be placed upon the Consent Calendar. They will all be considered and voted upon in one vote as one item unless a Councilmember requests individual consideration. A Councilmember’s vote in favor of the Consent Calendar is considered and recorded as a separate affirmative vote in favor of each action listed. Motions in favor of adoption of the Consent Calendar are deemed to in clude a motion to waive the reading of any ordinance or resolution on the Consent Calendar. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.
December 05, 2022 - 3 - 3:08 PM
1. Administration - Approval - Minutes from the November 14, 2022, Council Meeting.
2. Finance – Receive and File – Investment Report for the Month of July 2022.
3. Finance – Receive and File – Treasurer’s Report for the Month of July 2022.
4. General Services - Approval - Waive Formal Bidding or Proposal Requirements and Authorize Lease of Copiers through Cooperative Purchase Contract between OMNIA Partners and Kyocera.
5. General Services – Approval – Waive the City’s Usual Purchasing Requirements and Authorize the Purchase of Eight (8) Ram Promaster Minibuses and Three (3) Class E 32’ Freightliner Buses for $2,074,048.63 Utilizing the CalACT Competitive Bid Award; and Approval – Res. 22-___, Amending the 2022-2023 Transit Budget by $349,048.63 in Previously Received State Transit Assistance Funds.
6. General Services – Approval – Waive the City’s Formal Purchasing Requirements and Authorize the Purchase of Remix by Via Route Planning Software for $88,000 for Five Years of Service; and Approval – Res. 22 -___, Amending the 2022 -2023 Transit Budget by $18,500 in Previously Received State Transit Assistance funds for the First Year of Service.
7. Planning and Development Services – Approval – Final Acceptance for CIP 22 -01 Rubberized Cape Seal 2022.
8. Planning and Development Services - Approval – Res. 22 -___, Annexation of Miscellaneous Properties to the Landscape Maintenance District No. 1.
9. Public Utilities – Approval – Authorize the Purchase of Supervisory Control and Data Acquisition Human Machine Interface (SCADA HMI) Software from Inductiv e Automation, LLC for $52,081.60; and Approval – Waive Formal Proposal Procedures and Authorize the City Manager to Enter into an Agreement with TESCO Controls, Inc. to Integrate the new SCADA HMI Software for $279,315.
10. Public Utilities – Approval – Waive Formal Request for Proposal Procedures and Authorize the City Manager to Enter into an Agreement with Clean Energy Renewable Fuels, LLC, for Supply of Renewable Natural Gas for City Fleet Fueling and for Management of Natural Gas Fuel Revenue Credits.
11. Public Utilities – Approval – Authorize the Execution of a Real Property Purchase and Sale Agreement for the Property Located at 8761 E. Barstow Avenue, Clovis, CA from Darlene A. Millhollin and Janet Stockton, Co-Trustees of the Darlene A. Millhollin Trust, in the Amount of $3,403,000; and Approval – Authorize Staff to Develop an Agreement Memorializing a $1,701,500 Inter -Fund Loan from the Water Enterprise Fund to the Parks and Acquisition Developer Fund; and Approval – Res. 22-___, Amending the 2022-2023 Water Enterprise and Water Developer Budgets to Allocate Funds in the Amount of $3,403,000 for Purchase of the Property.
12. Public Utilities – Approval – Authorize the Execution of a Real Property Purchase and Sale Agreement to Acquire Property Located at 1589/1599 Menlo Avenue, Clovis, CA from Janet Stockton in the Amount of $796,000; and Approval – Authorize the Execution of a Land Lease Agreement with Janet Stockton for Property Located at 1589/1599 Menlo Avenue, Clovis, CA; and Approval – Res. 22-___, Amending the 2022-2023 Water, Sewer, and Refuse Enterprise Budgets to Allocate $796,000 for Purchase of the Property.
PRESENTATIONS/PROCLAMATIONS
13. Presentation of Proclamation Recognizing Betsy Sandoval for her Years of Service to the Clovis Unified School District Board.
December 05, 2022 - 4 - 3:08 PM
COUNCIL ITEMS
14. Consider Approval – First Amendment to City Manager Employment Agreement.
Staff: Shonna Halterman, General Services Director
Recommendation: Approve
PRESENTATIONS/PROCLAMATIONS
15. Presentation of Proclamations to Mayor Flores and Councilmember Whalen by Mayor Pro Tem, Lynne Ashbeck.
16. Presentation of Plaques to Mayor Flores and Councilmember Whalen by Mayor Pro Tem Lynne Ashbeck.
17. Presentation of Bronco Billy Bronze Statues to Mayor Flores and Councilmember Whalen by Mayor Pro Tem Lynne Ashbeck.
18. Presentation of City of Clovis Street Signs to Mayor Flores and Councilmember Whalen by Public Utilities Director, Scott Redelfs.
COUNCIL ITEMS
19. Council Comments.
PUBLIC COMMENTS - This is an opportunity for the members of the public to address the City Council on any matter within the City Council’s jurisdiction that is not listed on the Agenda. In order for everyone to be heard, please limit your comments to 5 minutes or less, or 10 minutes per topic. Anyone wishing to be placed on the Agenda for a specific topic should contact the City Manager’s office and submit correspondence at least 10 days before the desired date of appearance.
ADJOURNMENT
CHRISTMAS TREE LIGHTING CEREMONY – 7:00 P.M.
MEETINGS AND KEY ISSUES
Regular City Council Meetings are held at 6:00 P.M. in the Council Chamber. The following are future meeting dates:
Dec. 12, 2022 (Mon.) City Council Reorganization
Dec. 19, 2022 (Mon.)
Jan. 3, 2023 (Tue.) To be Cancelled
Jan. 9, 2023 (Mon.)
Jan. 17, 2023 (Tue.)