Agenda packet — Clovis City Council, July 10, 2023

July 10, 2023 - 1 - 6:12 PM A G E N D A • C I T Y C O U N C I L M E E T I N G

July 10, 2023 6:00 PM Council Chamber

In compliance with the Americans with Disabilities Act, if you need special assistance to access the City Council Chamber to participate at this meeting, please contact the City Clerk or General Services Director at (559) 324 -2060 (TTY – 711). Notificatio n 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the Council Chamber.

The Clovis City Council meetings are open to the public at the physical address listed above. There are numerous ways to participate in the City Council meetings: you are able to attend in person; you may submit written comments as described below; you may participate by calling in by phone (see “Verbal Comments” below); and you may view the meeting which is webcast and acces sed at www.cityofclovis.com/agendas.

Written Comments

 Members of the public are encouraged to submit written comments at:
www.cityofclovis.com/agendas at least two (2) hours before the meeting (4:00 p.m.). You will be prompted to provide:

 Council Meeting Date
 Item Number
 Name
 Email
 Comment

 Please submit a separate form for each item you are commenting on.

 A copy of your written comment will be provided to the City Council noting the item number.

If you wish to make a verbal comment, please see instructions below.

 Please be aware that any written comments received that do not specify a particular agenda item will be marked for the general public comment portion of the agenda.

 If a written comment is received after 4:00 p.m. on the day of the meeting, efforts will be made to provide the comment to the City Council during the meeting. However, staff cannot guarantee that written comments received after 4:00 p.m. will be provided to City Council during the meeting. All written comments received prior to the end of the meeting will be made part of the record of proceedings.

Council Chamber, 1033 Fifth Street, Clovis, CA 93612 (559) 324-2060 www.cityofclovis.com
1 July 10, 2023 - 2 - 6:12 PM Verbal Comments

 If you wish to speak to the Council on an item by telephone, you should contact the City Clerk at (559) 324-2060 no later than 4:00 p.m. the day of the meeting.

 You will be asked to provide your name, phone number, and your email. You will be emailed instructions to log into Webex to participate in the meeting. Staff recommends participants log into the Webex at 5:30 p.m. the day of the meeting to perform an audio and mic check.

 All callers will be placed on mute, and at the appropriate time for your comment your microphone will be unmuted.

 In order for everyone to be heard, please limit you r comments to 5 minutes or less, or 10 minutes per topic

Webex Participation

 Reasonable efforts will be made to allow written and verbal comment from a participant communicating with the host of the virtual meeting. To do so, a participant will need to chat with the host and request to make a written or verbal comment. The host w ill make reasonable efforts to make written and verbal comments available to the City Council. Due to the new untested format of these meetings, the City cannot guarantee that these written and verbal comments initiated via chat will occur. Participants w anting to make a verbal comment via call will need to ensure that they accessed the WebEx meeting with audio and microphone transmission capabilities.

CALL TO ORDER

FLAG SALUTE - Councilmember Pearce

ROLL CALL

PUBLIC COMMENTS - This is an opportunity for the members of the public to address the City Council on any matter within the City Council’s jurisdiction that is not listed on the Agenda. In order for everyone to be heard, please limit your comments to 5 minutes or less, or 10 minutes per topic. Anyone wishing to be placed on the Agenda for a specific topic should contact the City Manager’s office and submit correspondence at least 10 days before the desired date of appearance.

ORDINANCES AND RESOLUTIONS - With respect to the approval of resolutions and ordinances, the reading of the title shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Councilmember that the resolution or ordinance be read in full, furth er reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.

CONSENT CALENDAR - Items considered routine in nature are to be placed upon the Consent Calendar. They will all be considered and voted upon in one vote as one item unless a Councilmember requests individual consideration. A Councilmember’s vote in favor of the Consent Calendar is considered and recorded as a separate affirmative vote in favor of each action listed. Motions in favor of adoption of the C onsent Calendar are deemed to include a motion to waive the reading of any ordinance or resolution on the Consent Calendar. For adoption of 2 July 10, 2023 - 3 - 6:12 PM ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.

1. Administration - Approval - Minutes from the June 19, 2023, Council Meeting.

2. Administration - Adopt – Ord. 23-05, Ordinance Amendment 2023 -001, A re quest to amend sections of Title 9 of the Clovis Municipal Code (“Development Code”) as a semi-annual cleanup to address changes, deletions, and content errors as a result of the 2014 Development Code Update. City of Clovis, applicant. (Vote: 5-0)

3. Administration - Receive and File – Business Organization of Old Town (BOOT) Fourth Quarter Report, April through June 2023.

4. Finance - Approval - Res. 23-___, Measure C Extension Local Transportation Pass Through Revenues Certification and Claim Forms for 2023-24.

5. Finance – Receive and File – Investment Report for the Month of April 2023.

6. Finance – Receive and File – Treasurer’s Report for the Month of April 2023.

7. General Services – Approval - Res. 23 -___, Appointing the City Manager as Plan Administrator of the City’s Deferred Compensation Plan.

8. General Services - Approval – Res. 23-___, Authorizing Amendments to the City’s Classification and Compensation Plans to Adopt the Traffic Signal Operations Specialist Classification with a Salary Range of $7,112 to $8,645 per month.

9. General Services – Approval - Claim Rejection of the General Liability Claim on behalf of Bryan Booth, Mason Booth, Ernesto Gonzales Jr., and Manuel Gonzales.

10. Planning and Development Services – Approval – Bid Award for CIP 22 -05 Trail Pavement Maintenance 2022; and Authorize the City Manager to Execute the Contract on behalf of the City.

CITY MANAGER COMMENTS

COUNCIL COMMENTS

CLOSED SESSION - A “closed door” (not public) City Council meeting, allowed by State law, for consideration of pending legal m atters and certain matters related to personnel and real estate transactions.

11. Government Code Section 54957.6

CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives: John Holt, Andrew Haussler, Shonna Halterman, Scott Cross
Employee Organization: Clovis Police Officers Association, Clovis Firefighters Association

12. Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Case Name: Desiree Martinez v. City of Clovis, et al., Case No. F082914

ADJOURNMENT

3 July 10, 2023 - 4 - 6:12 PM

FUTURE MEETINGS

Regular City Council Meetings are held at 6:00 P.M. in the Council Chamber. The following are future meeting dates:

July 11 (Tue.) - Aug. 6 (Mon.) Summer Recess
August 7, 2023 (Mon.)
August 14, 2023 (Mon.)
August 21, 2023 (Mon.)
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CLOVIS CITY COUNCIL MEETING

June 19, 2023 6:00 P.M. Council Chamber

Meeting called to order by Mayor Ashbeck
Flag Salute led by Councilmember Mouanoutoua

Roll Call: Present: Councilmembers Basgall, Bessinger, Mouanoutoua, Pearce Mayor Ashbeck

PUBLIC COMMENTS – 6:03

Brent Berdine, resident, invited the City Council to the Veterans Game Fest to be held from July 7-9, 2023, presented by Central Valley Veterans.

PUBLIC HEARINGS – 6:07

6:07 ITEM 1 - CONDUCTED A PUBLIC HEARING AN D APPROV ED WITH REVISED ENGINEER’S REPORT - RES. 23-47, A RESOLUTION DECLARING THE RESULTS OF

THE PROPERTY OWNER P ROTEST BALLOTING PRO CEEDINGS AND APPROVI NG THE ENGINEER’S REPOR T FOR ASSESSMENT DIS TRICT 95 -1 (BLACKHOR SE ESTATES) CONFIRMING THE ASSESSMENTS FOR THE 2023-24 FISCAL YEAR.

Sam Reed, resident, shared concerns regarding the financing for Benefit Area 1 and the cost of a Prop 218 election. He requested to remove certain line items for projects that are not necessary.

Paul Hsiao, resident, shared concerns about a scheduled meeting that did not happen and wants to see the details of where the money collected from the residents are being spent.

Brenda, resident, shared concerns about the assessment and lack of transparency and accountability in the process.

6:47 – The Mayor directed the City Clerk to tabulate the ballots and adjourned the meeting to a recess.

7:05 – The Mayor called the meeting back to order and the City Clerk announced the results.

For the Blackhorse Estates Benefit Area 1 property owner protest, a total of 29 ballots were received with 1 duplicate ballot not counted. Of the 28 ballots counted, there were 8 ballots voting in support and 20 ballots voting in opposition. The preliminary results showed tha t the proposed increase did not pass.

5 AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

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Motion to accept the ballots and approve the revised Engineer’s Report by Councilmember Mouanoutoua, seconded by Councilmember Bessinger. Motion carried by unanimous vote.

7:12 ITEM 2 - APPROVED – RES. 23-48, 2023-24 CITY OF CLOVIS ANNUAL BUDGET, FIVE

YEAR CAPITAL IMPROVE MENT PROGRAM, AND IN FORMATION REGARDING THE CLOVIS SUCCESSOR AGENCY. (CONTINUED FROM THE MAY 15, 2023, A ND JUNE 5, 2023, MEETINGS).

A) FIRE DEPARTMENT (CHRIS EKK)

B) PUBLIC UTILITIES DEPARTMENT (SCOTT REDELFS)

C) PLANNING AND DEVELOP MENT SERVICES/COMMUN ITY INVESTMENT

PROGRAM (RENEE MATHIS)

D) GENERAL SERVICES (SHONNA HALTERMAN)

E) ECONOMIC DEVELOPMENT , HOUSING, AND COMMU NICATIONS (CHAD

MCCOLLUM)

Motion for approval by Councilmember Bessinger, seconded by Councilmember Mouanoutoua. Motion carried by unanimous vote.

CONSENT CALENDAR – 8:41

Councilmember Mouanoutoua abstained from voting on item 21 as he owns property within 1000 feet of the project.

Councilmember Bessinger abstained from voting on item 24 as he is a member of the SJVAPCD board.

Motion by Councilmember Bessinger, seconded by Councilmember Pearce, that the items on the Consent Calendar, with the exception of items 21 and 24, be approved including the waiver of the reading of the ordinance. Motion carried by unanimous vote.

5. Administration - Approved - Minutes from the May 15, 2023, and June 5, 2023, Council Meetings.

6. Administration - Adopted – Ord. 23-04, An ordinance of the City Council of the City of Clovis adding Chapter 4.14 to Title 4 of the Clovis Municipal Code prohibiting spectators at vehicle sideshows in the City of Clovis. (Vote: 5-0)

7. Finance – Received and Filed – Investment Report for the Month of March 2023.

8. Finance – Received and Filed – Treasurer’s Report for the Month of March 2023.

9. Finance – Approved – Selection of Hinderliter de Llamas & Associates (HdL) to Provide Short-term Rental Compliance and both Transient Occupancy Tax and Tourism Business Improvement District Assessment Collection Services in the Amount of $37,000.

10. General Services - Approved – Res. 23 -50, Authorizing Amendments to the City’s Classification and Compensation Plans to Adopt the Deputy Public Utilities Director Classification with a FY 2023 -24 Salary Rang e of $13,690 to $16,640 per month, and Approved – Res. 23-51, Amending the City’s FY 2023-24 Position Allocation Plan. 6 AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

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11. General Services – Approved – Res. 23 -52, Adopting the FY 2023 -2024 Consolidated Transportation Service Agency (CTSA) Operations and Program Budget for Roundup Transit Services.

12. General Services – Approved – Bid Award for the Landmark Square Clovis Senior Activity Center Audio/Visual/Lighting System Installation and Integration in the Amount of $146,562.11; and Authorize the City Manager to Execute the Contract on behalf of the City.

13. General Services – Approved - Res. 23-53, Adopting the California Air Resources Board Innovative Clean Transit Rule Zero-Emission Bus Rollout Plan.

14. General Services – Approved – Res. 23-54, Amending the City’s FY 2023-24 Classification and Compensation Plans by Adding a Deputy General Services Director Classification, Adding a Transit Manager Classification, and Revising the Transit Supervisor Classification within the General Services Department.

15. General Services - Approved – Res. 23-55, Amending the City’s FY 23-24 Classification and Compensation Plans to Adopt a Senior Management Analyst Classification with a FY 2023 - 24 Salary Range of $8,517 to $10,353 per month and Authorizing Amendments to the Management Analyst Classification.

16. General Services - Approved – Res. 23 -56, Authorizing Amendments to the City’s Classification and Compensation Plans to Adopt the Senior Personnel Technician Classification with a Salary Range of $7,002 to $8,511 per month.

17. Planning and Development Services - Approved – Res. 23-57, Final Map Tract 6413, located at the northwest area of Shaw Avenue and Highland Avenue (Bonadelle Neighborhoods, BN6123, LP, a California Limited Partnership).

18. Planning and Development Services - Approved – Res. 23-58, Annexation of Proposed Tract 6413, located at the northwest area of Shaw Avenue and Highland Avenue to the Landscape Maintenance District No. 1 of the City of Clovis (Bonadelle Neighborhoods, BN6123, LP, a California Limited Partnership).

19. Planning and Development Services – Approved – Bid Award for CIP 19 -19, Armstrong Avenue Street Improvements; and authorize the City Manager to execute the contract on behalf of the City with Dave Christian Construction Company in the amount of $691,478.00.

20. Planning and Development Services – Approved – Final Acceptance for CIP 17-06 Old Town Clovis Streetscape 2021.

22. Planning and Development Services – Approved – Consultant List from which Professional Consultants may be selected for Fiscal Year 2023-2024.

23. Police - Approved - Purchase of Military Equipment (Force on Force Equipment) in the amount of $7,159.96.

25. Public Utilities – Approved – First Amendment to Large Container Service Agreement with Industrial Waste and Salvage (IWS).

26. Public Utilities – Approved – Authorize the City Manager to Execute a Consultant Services Agreement with Provost and Pritchard Consulting Group to Review and Amend the 2017 Water Master Plan, for an Amount of $188,200.

27. Public Utilities – Approved – Waive Formal Bidding Requirements and Authorize the Purchase of 2 Community Clean -Up Refuse Trucks and 2 Residential Refuse Trucks from Affinity Truck Center Using the Sourcewell Purchasing Contract in the Total Amount of $1,676,257.14.

7 AGENDA ITEM NO. 1.

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8:43 ITEM 21 - PLANNING AND DEVELOP MENT SERVICES – APPROVED – FINAL ACCEPTANCE FOR CIP 2 1-16 ASHLAN AVENUE S TREET REHABILITATION . (COUNCILMEMBER VONG MOUANOUTOUA HAS A CO NFLICT OF INTEREST O N THIS ITEM.)

Motion for approval by Councilmember Basgall, seconded by Councilmember Bessinger.

Motion carried 4-0-0-1, with Councilmember Mouanoutoua abstaining.

8:43 ITEM 24 - PUBLIC UTILITIES – APPROVED – RES. 23 -59, AUTHORIZING THE

SUBMITTAL OF A VOUCHER APPLICATION UNDER THE SAN JOAQUIN VALLEY AIR

POLLUTION CONTROL DI STRICT (SJVAPCD) ZER O-EMISSION LANDSCAPI NG

EQUIPMENT VOUCHER PROGRAM AND AUTHORIZING THE CITY MANAGER TO BE THE CONTRACT AUTHORI TY. (COUNCILMEMBER D REW BESSINGER HAS A CONFLICT OF INTEREST ON THIS ITEM.)

Motion for approval by Councilmember Basgall, seconded by Councilmember Pearce.

Motion carried 4-0-0-1, with Councilmember Bessinger abstaining.

PUBLIC HEARINGS – 8:44

8:44 ITEM 3 - APPROVED - RES. 23 -49, APPROVING THE CITY ’S UPDATED MASTER

ADMINISTRATIVE FEE S CHEDULE RELATING TO TRANSIT AND SENIOR A CTIVITY

CENTER FACILITY RENT AL FEES, AND APPROVI NG AN ANNUAL NON -CLOVIS RESIDENT SENIOR CENTER MEMBERSHIP FEE.

Motion by Councilmember Bessinger to approve the resolution updating the Master Administrative Fee Schedule relating to Transit and Senior Activity Center facility rental fees and approving an annual non-Clovis resident Senior Center membership fee, and for staff to return with an update on the impacts of the annual members hip fee. Seconded by Councilmember Basgall. Motion carried 4-1, with Councilmember Mouanoutoua voting no.

9:04 ITEM 4 - APPROVED INTRODUCTION - ORD. 23-05, ORDINANCE AMENDMENT 2023- 001, A REQUEST TO AM END SECTIONS OF TITL E 9 OF THE CLOVIS MU NICIPAL CODE (“DEVELOPMENT CODE”) AS A SEMI -ANNUAL CL EANUP TO ADDRESS CHANGES, DELETIONS, AND CONTENT ERRORS A S A RESULT OF THE 20 14 DEVELOPMENT CODE UPDATE. CITY OF CLOVIS, APPLICANT.

Motion for approval by Councilmember Basgall, seconded by Councilmember Mouanoutoua. Motion carried by unanimous vote.

COUNCIL ITEMS – 9:21

9:21 ITEM 28 - APPROVED – CHANGE OF COUNCIL MEETING SCHEDULE.

8 AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

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Motion for approval by Councilmember Bessinger, seconded by Councilmember Basgall.

Motion carried by unanimous vote.

CITY MANAGER COMMENTS – 9:22

COUNCIL COMMENTS – 9:23

Mayor Ashbeck adjourned the meeting of the Council to July 10, 2023

Meeting adjourned: 9:30 p.m.

______________________________ ________________________________ Mayor City Clerk
9 AGENDA ITEM NO. 1.

TO: Mayor and City Council
FROM: Administration
DATE: July 10, 2023
SUBJECT: Administration - Adopt – Ord. 23-05, Ordinance Amendment 2023-001, A request to amend sections of Title 9 of the Clovis Municipal Code (“Development Code”) as a semi -annual cleanup to address changes, deletions, and content errors as a result of the 2014 Development Code Update. City of Clovis, applicant. (Vote: 5-0)
ATTACHMENTS: None

This item was approved for introduction on June 19, 2023, with a unanimous vote.

Please direct questions to the City Manager’s office at 559-324-2060. 10 AGENDA ITEM NO. 2.

TO: Mayor and City Council
FROM: Administration
DATE: July 10, 2023
SUBJECT: Administration - Receive and File – Business Organization of Old Town (BOOT) Fourth Quarter Report, April through June 2023.

ATTACHMENTS: 1. Business Organization of Old Town (BOOT) Fourth Quarter Report, April through June 2023.

CONFLICT OF INTEREST
Councilmembers should consider recusal if a campaign contribution exceeding $250 has been received from the project proponent (developer, applicant, agent, and/or participants) since January 1, 2023 (Government Code 84308).

RECOMMENDATION
That the City Council receive and file the BOOT Fourth Quarter Report, April through June 2023.

EXECUTIVE SUMMARY
According to the 202 2–2023 agreement between the City of Clovis and the Business Organization of Old Town, BOOT is to submit quarterly reports to the City Manager and City Council. The amount to be funded is $15,000.

BACKGROUND
According to the 202 2-2023 agreement between the City of Clovis and the Business Organization of Old Town, BOOT is to submit quarterly reports to the City Manager and City Council detailing progress of BOOT’s promotional and marketing activity. Attached, as Attachment 1, is the Fourth Quarter Report covering April through June 2023 activities. The amount to be funded is $15,000.

FISCAL IMPACT
The amount to be funded is $15,000, which is called out in the 2022-2023 Budget.

REASON FOR RECOMMENDATION
The attached report meets the requirement established in the 202 2-2023 agreement between the City of Clovis and the Business Organization of Old Town.

11 AGENDA ITEM NO. 3.

ACTIONS FOLLOWING APPROVAL
Staff will process payment to BOOT.

Prepared by: Shawn Miller, Business Development Manager

Reviewed by: City Manager AH

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19 AGENDA ITEM NO. 3.

TO: Mayor and City Council
FROM: Finance Department
DATE: July 10, 2023
SUBJECT: Finance - Approval - Res. 23-___, Measure C Ex tension Local Transportation Pass Through Revenues Certification and Claim Forms for 2023-24.

ATTACHMENTS: 1. Resolution

2. Certification and Claim Forms

RECOMMENDATION
For the City Council to approve Resolution 23-___, Measure C Extension Local Transportation Pass Through Revenues Certification and Claim Forms for 2023-24.

EXECUTIVE SUMMARY
The Fresno County Transportation Authority (FCTA) adopted the apportionment for Local Transportation Purpose Funds (Measure C Extension) for fiscal year 2023-24. The funds are distributed monthly based on the adopted percentages for each city. To receive the funds from FCTA it is necessary for each city to submit a Certification and Claim form for each sub program and a resolution of the City Council approving the Certification and Claim forms. The total estimated amount to be distributed to the City of Clovis is $6,309,125.

BACKGROUND
Annually the City receives notification from the Fresno County Transportation Authority (FCTA) which adopts the methodology and estimated apportionments of Local Transportat ion Purpose Funds (Measure C Extension) due each City. The estimated percentage due the City of Clovis for each sub program varies from 1.97% to 17.57% of the total $149,652,263 to be apportioned.

The percentage due each City is based on population and road miles. The FCTA has estimated that the City will receive $1,790,535 for the Street Maintenance Category, $62,669 for the ADA Compliance Category , $1, 727,866 for the Flexible Funding Category, $ 421,638 for the Pedestrian/Trails-Urban Category, $107,416 for the Bicycle Facilities Category, and $2,199,001 20 AGENDA ITEM NO. 4.
for the Clovis Transit Regional Public Transit Program Category. The total estimate to be disbursed to the City for all sub programs is $6,309,125 for fiscal year 2023-24.

In order for each city to receive its apportionment the City must submit a Certification and Claim for each sub program and a resolution of the City Council approving the Certification and Claim forms. These Certification and Claim forms are for the Measure C Extension (2007 -2027) that began July 1, 2007.

FISCAL IMPACT
In order for the City to receive its annual apportionment of Local Transportation Purpose Funds (Measure C Extension), the City must submit a Certification and Claim form for each sub program and a resolution of the City Council approving the Certification and Claim forms.

REASON FOR RECOMMENDATION
In order to receive the 2023-24 Measure C funds, the City needs to submit to the FC TA the Certification and Claim forms and authorizing resolution.

ACTIONS FOLLOWING APPROVAL
After the Council approval, the Certification and Claim forms and the resolution will be forwarded to the FCTA.

Prepared by: Gina Daniels, Assistant Finance Director

Reviewed by: City Manager AH

21 AGENDA ITEM NO. 4.

ATTACHMENT 1
RESOLUTION 23-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS

APPROVING THE LOCAL TRANSPORTATION PURPOSE FUNDS
CERTIFICATION AND CLAIM FOR 2023-24

WHEREAS, the City of Clovis is an eligible claimant of funds for Local Transportation Purposes (Measure C Extension) pursuant to California Public Utilities Code Section 142257; and

WHEREAS, the Fresno County Transportation Authority (FCTA) has adopted a Resolution of Apportionment for Fiscal Year 2023-24’s estimated revenue setting 10.48% of $17,078,542 for the Local Transportation Program, Local Allocation – Street Maintenance Category sub program available to the claimant; and

WHEREAS, the FCTA has adopted a Resolution of Ap portionment for Fiscal Year 2023-24’s estimated revenue setting 10.48% o f $ 597,750 for the Local Transportation Program, Local Allocation – ADA Compliance Category sub program available to the claimant; and

WHEREAS, the FCTA has adopted a Resolution of Apportionment for Fiscal Year 202 3-24’s estimated revenue setting 10.13% of $17,062,529 for the Local Transportation Program, Local Allocation – Flexible Funding Category sub program available to the claimant; and

WHEREAS, the FCTA has adopted a Resolution of Ap portionment for Fiscal Year 2023-24’s estimated revenue setting 17.57% of $ 2,399,926 for the Local Transportation Program, Local Allocation – Pedestrian/Trails-Urban Category sub program available to the claimant; and

WHEREAS, the FCTA has adopted a Resolution of Apportionment for Fiscal Year 202 3-24’s estimated revenue setting 12.08% of $ 889,059 for the Local Transportation Program, Local Allocation – Bicycle Facilities Category sub program available to the claimant; and

WHEREAS, the FCTA has adopted a Resolution of Apportionment for Fiscal Year 202 3-24’s estimated revenue setting 1.97% of $111,624,457 for the Regional Public Transit Program, Public Transit Agencies – Clovis Transit sub program available to the claimant.

NOW, THEREFORE, BE IT RESOLVED, by the City of Clovis as follows:

1. The Finance Director is hereby authorized to execute the Certification and Claim forms and submit the forms to the FCTA for 2023-24.

2. The City hereby requests the release of funds to the City on a monthly basis, consistent with the adopted percentage and based on actual receipts.

3. The City hereby requests the release of funds to the City in accordance and compliance with Steps 5 and 6 of the Local Agency Handbook – Local Agency Pass -Through Funding Programs.

22 AGENDA ITEM NO. 4.

4. The City Council hereby certifies as follows:
a. That the sub programs’ funds are not being used to substitute for property tax funds which the City had previously used for local transportation purposes. Such substitution of property tax funds is prohibited by California Public Utilities Code Section 142257; and b. That the City has segregated property tax revenues from the City’s other General Fund revenues used to support the sub programs’ funds so that verification of non-substitution can be proved through audit or that the non-substitution of funds shall apply to the City’s entire general fund; and
c. That the City shall separately account for the sub program funds received pursuant to Public Utilities Code Section 142257. The City shall maintain records in accordance with generally accepted accou nting principles and shall separately record expenditures for each type of eligible purpose. The City shall make such records available to the FCTA for inspection or audit at any time.

5. The City understands that should financial or compliance audit exc eptions be found, the FCTA will take immediate steps to resolve the exceptions in accordance with adopted procedures.

6. The City understands they must follow the Reporting Requirements as indicated in the Measure C Extension Local Agency Handbook and the Measure C Extension Local Agency Handbook, Other Revenue Funding and submit the appropriate Reporting Requirements Form for each Program/Project of expenditures for the 202 3-24 fiscal year no later than November 15, 2023. The City understands if these Reporting Requirements are not met by the date listed above, the Fresno County Transportation Authority will stop any and all Local Transportation Purposes Pass-Through funds until such Reporting Requirements have been met.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on July 10, 2023, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: July 10, 2023

______________________________ ______________________________ Mayor City Clerk

23 AGENDA ITEM NO. 4.

Measure C Extension Strategic Implementation Plan - Appendix D

MEASURE C EXTENSION

LOCAL TRANSPORTATION PASS THROUGH REVENUES
CERTIFICATION AND CLAIM FOR FY2023-24
T
O: Fresno County Transportation Authority
FROM: City of Clovis
Local Agency Name
Address:1033 Fifth Street, Clovis, CA 93612 Contact: Jay Schengel, Finance Director_________ Telephone: (559) 324-2845 ____ FAX: ____ Email Address: [email protected]_________ 1 . Applicable Funding Program: (Check One)
Regional Public Transit Program
Fresno Area Express
Clovis Transit
FCRTA
PTIS/Transit Consolidation
ADA/Seniors/Paratransit
Farmworker Van Pools
Car/Van Pools
New Technology Reserve
Local Transportation Program
Street Maintenance
ADA Compliance
Flexible Funding
Pedestrian/Trails Urban
Pedestrian/Trails Rural
Bicycle Facilities
Regional Transportation Program
Fresno Airports
Alternative Transportation Program
Rail Consolidation Subprogram
Environmental Enhancement Program
School Bus Replacement
Transit Oriented Infrastructure for
In-Fill
Administrative/Planning Program
Fresno COG

2. The City of Clovis ("claimant") is an eligible claimant of funds for local transportation purposes pursuant to Local Agency Name
California Public Utilities Code Section 142257.

3. T he Fresno County Transportation Authority has adopted a Resolution of Apportionment for Fiscal Year 2023-2024 setting 10.48% of $17,078,542 (or $ 1,790,535) for the Subprogram or Category of funds checked above and available to the claimant. On behalf of claimant, I hereby request release of the funds to claimant in accordance with:
(a) Monthly payments consistent with adopted percentage, based on actual receipts (b) Compliance with Steps A and B of the Strategic Implementation Plan (SIP) – Local Agency Pass Through Funding programs and Other Implementation Plan Provisions

4. On behalf of claimant, I hereby certify as follows:
(a) That the Subprogram or Category of funds checked above are not being used to substitute for property tax funds which claimant had previously used for local transportation purposes. Such substitution of property tax funds is prohibited by California Public Utilities Code Section 142257. (b) That claimant has segregated property tax revenues from claimant's other general fund revenues used to support the Subprogram or Category of funds checked above so that verification of non-substitution can be proved through audit or that the non-substitution of funds shall apply to claimant's entire general fund. (c) That claimant shall account for Subprogram or Category of funds checked above and received pursuant to Public Utilities Code Section 142257. Claimant shall maintain current records in accordance with generally accepted accounting principles and shall separately record expenditures for each type of eligible purpose.

Claimant shall make such records available to the Authority for inspection or audit at any time.

5. Claimant understands that should financial or compliance audit exceptions be found, the Fresno County Transportation Authority will take immediate steps to resolve the exceptions in accordance with its adopted procedures.

Authorized Signature:

Title:

Date:

A
TTACHMENT: Evidence of Formal Action for Approval and Submittal Approved by: Fresno County Transportation Authority Board by Date: _________________ ATTACHMENT 2 24
AGENDA ITEM NO. 4.

Measure C Extension Strategic Implementation Plan - Appendix D

MEASURE C EXTENSION

1. Applicable Funding Program: (Check One)
Regional Public Transit Program
Fresno Area Express
Clovis Transit
FCRTA
PTIS/Transit Consolidation
ADA/Seniors/Paratransit
Farmworker Van Pools
Car/Van Pools
New Technology Reserve
Local Transportation Program
Street Maintenance
ADA Compliance
Flexible Funding
Pedestrian/Trails Urban
Pedestrian/Trails Rural
Bicycle Facilities
Regional Transportation Program
Fresno Airports
Alternative Transportation Program
Rail Consolidation Subprogram
Environmental Enhancement Program
School Bus Replacement
Transit Oriented Infrastructure for
In-Fill
Administrative/Planning Program
Fresno COG

2. The City of Clovis ("claimant") is an eligible claimant of funds for local transportation purposes pursuant to Local Agency Name
California Public Utilities Code Section 142257.

3. The Fresno County Transportation Authority has adopted a Resolution of Apportionment for Fiscal Year 2023-2024 setting 10.48% of $597,750 (or $62,669) for the Subprogram or Category of funds checked above and available to the claimant. On behalf of claimant, I hereby request release of the funds to claimant in accordance with:
(a) Monthly payments consistent with adopted percentage, based on actual receipts (b) Compliance with Steps A and B of the Strategic Implementation Plan (SIP) – Local Agency Pass Through Funding programs and Other Implementation Plan Provisions

Claimant shall make such records available to the Authority for inspection or audit at any time.

Authorized Signature:

Title:

Date:

ATTACHMENT: Evidence of Formal Action for Approval and Submittal Approved by: Fresno County Transportation Authority Board by Date: _________________ 25 AGENDA ITEM NO. 4.

Measure C Extension Strategic Implementation Plan - Appendix D

MEASURE C EXTENSION

1. A
pplicable Funding Program: (Check One)
Regional Public Transit Program
Fresno Area Express
Clovis Transit
FCRTA
PTIS/Transit Consolidation
ADA/Seniors/Paratransit
Farmworker Van Pools
Car/Van Pools
New Technology Reserve
Loc
al Transportation Program
Street Maintenance
ADA Compliance
Flexible Funding
Pedestrian/Trails Urban
Pedestrian/Trails Rural
Bicycle Facilities
Regional Transportation Program
Fresno Airports
A
lternative Transportation Program
Rail Consolidation Subprogram
Environmental Enhancement Program
School Bus Replacement
Transit Oriented Infrastructure for
In-Fill
Administrative/Planning Program
Fresno COG

2. The City of Clovis ("claimant") is an eligible claimant of funds for local transportation purposes pursuant to Local Agency Name
C alifornia Public Utilities Code Section 142257.

3. The Fresno County Transportation Authority has adopted a Resolution of Apportionment for Fiscal Year 2023-2024 setting 10.13% of $ 17,062,529 (or $1,727,866) for the Subprogram or Category of funds checked above and available to the claimant. On behalf of claimant, I hereby request release of the funds to claimant in accordanc e w
ith:
(a) Monthly payments consistent with adopted percentage, based on actual receipts (b) C ompliance with Steps A and B of the Strategic Implementation Plan (SIP) – Local Agency Pass Thr ough F
unding programs and Other Implementation Plan Provisions

4. O
n behalf of claimant, I hereby certify as follows:
(a) T
hat the Subprogram or Category of funds checked above are not being used to substitute for property tax funds which claimant had previously used for local transportation purposes. Such substitution of property tax funds is prohibited by California Public Utilities Code Section 142257. (b) That claimant has segregated property tax revenues from claimant's other general fund revenues used t o s
upport the Subprogram or Category of funds checked above so that verification of non-substitution c an be pr
oved through audit or that the non-substitution of funds shall apply to claimant's entire general fund. (c) That claimant shall account for Subprogram or Category of funds checked above and received pursuant to Public Utilities Code Section 142257. Claimant shall maintain current records in accordance with generally accepted accounting principles and shall separately record expenditures for each type of eligible purpose.

Claimant shall make such records available to the Authority for inspection or audit at any time.

Authorized Signature:

Title:

Date:

AT
TACHMENT: Evidence of Formal Action for Approval and Submittal Approved by: Fresno County Transportation Authority Board by Date: _________________ 26 AGENDA ITEM NO. 4.

Measure C Extension Strategic Implementation Plan - Appendix D

MEASURE C EXTENSION

2. The City of Clovis ("claimant") is an eligible claimant of funds for local transportation purposes pursuant to Local Agency Name
California Public Utilities Code Section 142257.

3. The Fresno County Transportation Authority has adopted a Resolution of Apportionment for Fiscal Year 2023-2024 setting 17.57% of $2,399,926 (or $421,638) for the Subprogram or Category of funds checked above and available to the claimant. On behalf of claimant, I hereby request release of the funds to claimant in accordance with:
(a) Monthly payments consistent with adopted percentage, based on actual receipts (b) Compliance with Steps A and B of the Strategic Implementation Plan (SIP) – Local Agency Pass Through Funding programs and Other Implementation Plan Provisions

Claimant shall make such records available to the Authority for inspection or audit at any time.

Authorized Signature:

Title:

Date:

ATTACHMENT: Evidence of Formal Action for Approval and Submittal Approved by: Fresno County Transportation Authority Board by Date: _________________ 27 AGENDA ITEM NO. 4.

Measure C Extension Strategic Implementation Plan - Appendix D

MEASURE C EXTENSION

2. The City of Clovis ("claimant") is an eligible claimant of funds for local transportation purposes pursuant to Local Agency Name
California Public Utilities Code Section 142257.

3. The Fresno County Transportation Authority has adopted a Resolution of Apportionment for Fiscal Year 2023-2024 setting 12.08% of $889,059 (or $107,416) for the Subprogram or Category of funds checked above and available to the claimant. On behalf of claimant, I hereby request release of the funds to claimant in accordance with:
(a) Monthly payments consistent with adopted percentage, based on actual receipts (b) Compliance with Steps A and B of the Strategic Implementation Plan (SIP) – Local Agency Pass Through Funding programs and Other Implementation Plan Provisions

Claimant shall make such records available to the Authority for inspection or audit at any time.

Authorized Signature:

Title:

Date:

ATTACHMENT: Evidence of Formal Action for Approval and Submittal Approved by: Fresno County Transportation Authority Board by Date: _________________ 28 AGENDA ITEM NO. 4.

Measure C Extension Strategic Implementation Plan - Appendix D

MEASURE C EXTENSION

LOCAL TRANSPORTATION PASS THROUGH REVENUES
CERTIFICATION AND CLAIM FOR FY2023-24
TO: Fresno County Transportation Authority
FROM: City of Clovis - Clovis Transit Agency
Local Agency Name
Address:155 N. Sunnyside Avenue, Clovis, CA 93611 Contact: Amy Hance Telephone: (559) 324-2768 FAX: Email Address: [email protected]

2. The City of Clovis - Clovis Transit Agency ("claimant") is an eligible claimant of funds for local transportation Local Agency Name
purposes pursuant to California Public Utilities Code Section 142257.

3. The Fresno County Transportation Authority has adopted a Resolution of Apportionment for Fiscal Year 2023-2024 setting 1.97% of $111,624,457 (or $2,199,001) for the Subprogram or Category of funds checked above and available to the claimant. On behalf of claimant, I hereby request release of the funds to claimant in accordance with:
(a) Monthly payments consistent with adopted percentage, based on actual receipts (b) Compliance with Steps A and B of the Strategic Implementation Plan (SIP) – Local Agency Pass Through Funding programs and Other Revenue Program Funding

Claimant shall make such records available to the Authority for inspection or audit at any time.

Authorized Signature:

Title:

Date:

ATTACHMENT: Evidence of Formal Action for Approval and Submittal Approved by: Fresno County Transportation Authority Board on: ____________________ 29 AGENDA ITEM NO. 4.

TO: Mayor and City Council
FROM: Finance Department
DATE: July 10, 2023
SUBJECT: Finance – Receive and File – Investment Report for the Month of April 2023.

ATTACHMENTS: 1. Distribution of Investments

2. Monthly Investment Transactions

3. Certificates of Deposit

4. Municipal Securities

5. Graph of April 30, 2023 Treasury Rates

EXECUTIVE SUMMARY
Attached is the Investment Report for the month of April 2023. Shown in Attachment 1 is the distribution of investments which lists all the individual securities owned by the City with the book and market values. Book value is the actual price paid for the investment. Market value is the amount that the investment is worth if sold in the open market. The market value (which fluctuates daily) that is used in the report is as of the last working day of the month. Attachment 2 reflects the monthly investment transactions for the month of April 2023. Attachment 3 lis ts the certificates of deposit. Attachment 4 lists the municipal securities. Attachment 5 is a graph of Treasury rates on April 30, 2023.

The investment of the City’s funds is performed in accordance with the adopted Investment Policy. Funds are invested with the following objectives in mind:

1. Assets are invested in adherence with the safeguards and diversity of a prudent investor.

2. The portfolio is invested in a manner consistent with the primary emphasis on preservation of the principal, while at taining a high rate of return consistent with this guideline. Trading of securities for the sole purpose of realizing trading profits is prohibited.

30 AGENDA ITEM NO. 5.

3. Sufficient liquidity is maintained to provide a source for anticipated financial obligations as they become due.

4. Investments may be made, consistent with the Investment Policy Guidelines, in fixed income securities maturing in three years or less and can be extended to five years with the City Manager’s approval.

The Finance Department invests the Ci ty’s assets with an expectation of achieving a total rate of return at a level that exceeds the annualized rate of return on short -term government guaranteed or insured obligations (90 -day Treasury bills) and to assure that the principal is preserved with minimal risk of depreciation or loss. In periods of rising interest rates, the City of Clovis portfolio return may be less than that of the annualized 90 -day Treasury bill. In periods of decreasing interest rates, the City of Clovis portfolio return may be greater than the annualized 90-day Treasury bill. The current 90 -day Treasury bill rate (annualized) is 3.30%. The rate of return for the City of Clovis portfolio is 2.99%. The goal for the City of Clovis investment return is 120% of the 90 -day Treasury bill rate. The current rate of return is 91% of the Treasury bill rate.

In accordance with the Investment Policy, the investment period on each investment does not exceed three years and can be extended to five years with the City Manager’s approval. As of April 2023, the average investment life of the City’s investment portfolio is 1.86 years.

Current Investment Environment and Philosophy
During the month of April 2023, the federal funds rate remained at 4.75%-5.00%. On April 30, 2023, the Treasury yield curve decreased from 3-month to 10-year notes.

Certificates of Deposit (CD’s)
The City purchases both negotiable and non-negotiable Certificates of Deposit (CD’s). Although negotiable CD’s can be traded, it is the City’s policy to buy and hold all CD’s. Negotiable CD’s are held by U.S. Bank, a third party custodian. Non-negotiable CD’s are held in the City’s safe.

Purchases and Maturities
• 2 government securities totaling $6,950,000 were purchased. • 0 government securities were called or matured.
• 3 certificates of deposit totaling $750,000 were purchased. • 3 certificates of deposit totaling $750,000 matured.
• 1 municipal security totaling $2,000,000 was purchased.

Market Environment
• During April the federal funds rate remained at 4.75%-5.00%. • On April 30, the yield curve decreased from 3-month to 10-year notes. See Attachment 5, Graph of Treasury Rates on April 30, 2023.

Prepared by: Jeffrey Blanks, Deputy Finance Director
Reviewed by: City Manager AH

31 AGENDA ITEM NO. 5.

STATED

DAYS TO

MATURITY

NET BOOK MARKET YIELD TO INTEREST INVEST MATURIT Y FROM COST VALUE VALUE * MATURIT Y RATE DATE DATE 4/30/2023

GOV'T SECURITIES
FFCB 5,000,000 5,000,000 4,799,000 0.250% 0.250% 03/01/21 03/01/24 306 FHLB 4,998,000 4,999,204 4,931,950 3.276% 3.250% 08/17/22 03/08/24 313 FHLB 1,994,000 1,997,796 1,979,200 3.835% 3.625% 09/14/22 03/08/24 313 FFCB 1,999,000 1,999,488 1,919,900 0.317% 0.300% 03/24/21 03/18/24 323 FHLB 5,000,000 5,000,000 4,748,200 0.350% 0.350% 06/07/21 06/07/24 404 FHLB 941,770 966,754 951,790 4.500% 0.700% 11/17/22 06/24/24 421 FHLB 4,969,000 4,982,724 4,729,900 1.274% 1.050% 01/20/22 11/15/24 565 FHLB 1,595,506 1,640,684 1,621,687 4.515% 0.500% 11/16/22 12/30/24 610 FNMA 1,857,400 1,885,100 1,857,880 4.415% 0.500% 03/23/23 02/24/25 666 FNMA 930,300 943,820 929,200 4.338% 0.520% 03/23/23 02/25/25 667 FHLB 932,200 945,314 930,870 4.328% 0.625% 03/23/23 02/27/25 669 FHLB 3,980,000 3,988,320 3,800,560 1.922% 1.750% 02/28/22 02/28/25 670 FHLB 4,000,000 4,000,000 3,887,840 2.750% 2.750% 04/25/22 04/25/25 726 FAMCMTN 3,947,600 3,966,614 3,721,200 1.121% 0.750% 12/16/21 07/28/25 820 FHLB 5,000,000 5,000,000 4,917,100 3.600% 3.600% 08/30/22 08/28/25 851 FAMCMTN 4,948,500 4,965,811 4,623,600 0.869% 0.600% 10/14/21 09/08/25 862 FHLB 871,150 871,150 866,571 3.886% 0.500% 04/26/23 11/25/25 940 FHLB 4,963,000 4,974,486 4,527,250 0.750% 0.580% 09/08/21 02/11/26 1,018 FHLB 3,922,000 3,946,404 3,634,400 1.229% 0.750% 12/16/21 02/24/26 1,031 FFCB 4,967,500 4,976,099 4,495,000 1.075% 0.940% 10/14/21 09/28/26 1,247 FHLB 3,649,200 3,704,858 3,615,120 3.342% 1.150% 06/29/22 10/28/26 1,277 FHLB 5,988,000 5,991,149 5,413,500 1.291% 1.250% 11/24/21 11/24/26 1,304 FHLB 5,127,757 5,095,138 4,724,900 1.580% 2.125% 01/20/22 12/11/26 1,321 FHLB 4,043,250 4,043,250 3,951,336 3.397% 1.020% 06/29/22 02/24/27 1,396 FHLB 4,550,000 4,643,227 4,537,674 3.173% 1.020% 08/17/22 02/24/27 1,396 FHLB 3,695,200 3,772,718 3,740,918 2.564% 0.900% 03/31/22 02/26/27 1,398 FHLB 6,072,400 6,138,777 6,087,034 3.737% 0.900% 01/19/23 02/26/27 1,398 FHLB 5,247,000 5,156,931 5,113,464 4.329% 0.900% 02/16/23 02/26/27 1,398 FHLB 5,050,770 5,317,002 5,088,846 3.971% 1.000% 12/14/22 02/26/27 1,398 FHLB 4,000,000 4,000,000 3,749,320 2.375% 2.375% 03/08/22 03/08/27 1,408 FFCB 5,160,000 5,223,923 5,178,240 3.996% 0.830% 03/23/23 02/22/28 1,759 FFCB 6,102,000 6,102,000 6,057,600 3.501% 3.875% 04/26/23 04/25/28 1,822 SECURITIES TOTAL 125,502,503$ 126,238,741 $ $121,131,050 LAIF 75,000,000$ 75,000,000 $
Municipal Issuance 58,870,000$ 55,008,657 $
Sweep Account (Union Bank) 30,757,183$ 30,757,183 $ TOTAL CD'S 23,495,000$ 22,922,645 $
TOTAL INVESTMENTS 314,360,923$ 304,819,535 $
* Market values for securities obtained from US Bank.

City of Clovis
Distribution of Investments
As of April 30, 2023
ATTACHMENT 1
32 AGENDA ITEM NO. 5.

Activity Maturity
Institution Description Activit y Amount Market Value Rate Date Date FFCB Gov. Sec. Purchase 6,000,000 6,102,000 3.875% 04/26/23 04/25/28 FHLB Gov. Sec. Purchase 950,000 871,150 0.500% 04/26/23 11/25/25 Los Angeles Ca Dept of Water Mun Iss. Purchase 2,000,000 2,000,000 5.516% 04/27/23 07/01/27 Discover Bank Greenwood CD Purchase 250,000 250,000 4.350% 04/26/23 04/24/28 Point West Credit Union CD Purchase 250,000 250,000 5.000% 04/12/23 04/13/26 Utah Cmnty Credit Union CD Purchase 250,000 250,000 4.600% 04/26/23 04/27/26 American Express Natl Bk CD Maturity 250,000 250,000 1.100% 04/21/23 04/21/23 Berkshire Bank CD Maturity 250,000 250,000 1.300% 04/06/23 04/06/23 Discover Bank CD Maturity 250,000 250,000 1.350% 04/03/23 04/03/23

PORTFOLIO DATA
Current Month (04/23)
Book Market
CD'S 23,495,000 $ 22,922,645 $
Gov't Securities* 126,238,741 121,131,050
Municipal Securities 58,870,000 55,008,657
LAIF 75,000,000 75,000,000
Sweep Account (Union Bank) 30,757,183 30,757,183
TOTAL 314,360,924 $ 304,819,535 $
Prior Month (03/23)
Three Months Previous (01/23)
Book Market Book Market
CD'S 23,495,000 $ 22,921,197 $ CD'S 20,495,000 $ 19,979,564 $ Gov't Securities* 119,265,591 114,207,766 Gov't Securities* 131,438,007 125,970,574 Municipal Securities 56,870,000 52,675,462 Municipal Securities 52,935,000 49,074,621 LAIF 75,000,000 75,000,000 LAIF 75,000,000 75,000,000
Sweep Account (Union Bank) 30,827,750 30,827,750 Sweep Account (Union Bank) 29,536,545 29,536,545 TOTAL 305,458,341 $ 295,632,175 $ TOTAL 309,404,552 $ 299,561,304 $ Six Months Previous (10/22)
One Year Previous (04/22)
Book Market Book Market
CD'S 18,495,000 $ 17,880,661 $ CD'S 11,745,000 $ 11,541,842 $ Gov't Securities* 130,726,400 123,301,840 Gov't Securities* 135,597,608 131,674,865 Municipal Securities 48,025,000 43,617,521 Municipal Securities 18,185,000 17,212,328 LAIF 74,905,243 74,905,243 LAIF 74,511,731 74,511,731
Sweep Account (Union Bank) 29,977,956 29,977,956 Sweep Account (Union Bank) 46,053,688 46,053,688 TOTAL 302,129,599 $ 289,683,221 $ TOTAL 286,093,027 $ 280,994,454 $ *Adjusted Quarterly for Premium/Discount Amortization
As of April 30, 2023
Monthly Investment Transactions
City of Clovis
ATTACHMENT 2
33 AGENDA ITEM NO. 5.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Negotiable CDs COST PRICE RATE DATE DATE 04/30/23 FREQUENCY New York Cmnty Bank 250,000 243,125.00 0.350% 12/11/20 12/11/23 225 QUARTERLY Transportation Alliance Bk 250,000 240,135.00 0.250% 03/12/21 03/12/24 317 QUARTERLY Preferred Bank 250,000 239,740.00 0.250% 03/25/21 03/25/24 330 QUARTERLY Bankunited Natl Assn 245,000 235,209.80 0.450% 03/31/21 04/01/24 337 QUARTERLY Greenstate Credit Union 250,000 237,760.00 0.450% 06/16/21 06/17/24 414 QUARTERLY Eaglemark Savings Bank 250,000 237,325.00 0.400% 06/30/21 06/28/24 425 QUARTERLY Texas Exchange Bk 250,000 237,245.00 0.500% 07/09/21 07/09/24 436 QUARTERLY BMW Bk North Amer 250,000 236,870.00 0.550% 07/30/21 07/30/24 457 QUARTERLY Toyota Finl Svgs 250,000 236,005.00 0.650% 09/09/21 09/09/24 498 QUARTERLY State Bk India 250,000 235,777.50 0. 650% 09/17/21 09/17/24 506 QUARTERLY Ubs Bank Usa 250,000 234,337.50 0.750% 11/17/21 11/18/24 568 QUARTERLY Webbank Salt Lake City 250,000 234,180.00 0.750% 11/29/21 11/29/24 579 QUARTERLY Medallion Bank Salt Lake City 250,000 234,025.00 0.900% 12/20/21 12/20/24 600 QUARTERLY Beal Bank 250,000 233,577.50 0.950% 01/19/22 01/15/25 626 QUARTERLY Mountian Amer Fed 250,000 243,317.50 3.450% 08/31/22 02/28/25 670 QUARTERLY Barclays Bk 250,000 235,475.00 1.700% 03/09/22 03/10/25 680 QUARTERLY Goldman Sachs Bk 250,000 235,255.00 1.650% 03/09/22 03/10/25 680 QUARTERLY Safra National Bk 250,000 236,525.00 2.000% 03/23/22 03/24/25 694 QUARTERLY Pentagon Federal Cr Un 250,000 236,367.50 2.000% 03/28/22 03/28/25 698 QUARTERLY Beal Bank 250,000 237,235.00 2.200% 04/06/22 04/02/25 703 QUARTERLY JP Morgan Chase 250,000 238,542.50 2.500% 04/08/22 04/08/25 709 QUARTERLY First Natl Bank 250,000 243,005.00 2.200% 04/12/22 04/11/25 712 QUARTERLY One Community Bank 250,000 239,065.00 2.700% 04/29/22 04/29/25 730 QUARTERLY Americu Credit Union 250,000 239,500.00 2.800% 05/02/22 05/02/25 733 QUARTERLY Synchrony Bank Retail 250,000 240,815.00 3.100% 05/20/22 05/20/25 751 QUARTERLY Connexus Credit Union 250,000 240,160.00 3.000% 05/26/22 05/27/25 758 QUARTERLY Bmo Harris Bank 250,000 240,685.00 3.150% 06/17/22 06/17/25 779 QUARTERLY Saco Biddeford 250,000 239,165.00 2.850% 06/17/22 06/17/25 779 QUARTERLY Baxter Credit Union 250,000 250,000.00 3.400% 06/28/22 06/30/25 792 QUARTERLY Capital One Bank 250,000 241,630.00 3.350% 06/29/22 06/30/25 792 QUARTERLY American First Cr Un 250,000 240,902.50 3.250% 07/15/22 07/15/25 807 QUARTERLY Trustone Financial Cr Un 250,000 240,860.00 3.250% 07/19/22 07/21/25 813 QUARTERLY American Natl Bank 250,000 239,977.50 3.100% 07/27/22 07/28/25 820 QUARTERLY TCM Bank 250,000 241,312.50 3.350% 07/28/22 07/28/25 820 QUARTERLY Generations Bank 250,000 241,535.00 3. 400% 08/03/22 08/04/25 827 QUARTERLY Direct Fed Credit 250,000 241,117.50 3.500% 08/17/22 08/18/25 841 QUARTERLY Resource One Credit 250,000 240,845.00 3.300% 08/17/22 08/18/25 841 QUARTERLY Connext Credit 250,000 241,840.00 3.500% 08/31/22 08/29/25 852 QUARTERLY Skyone Fed Credit 250,000 242,365.00 3.600% 08/30/22 09/02/25 856 QUARTERLY Credit Union of Texas 250,000 242,302.50 3.600% 09/14/22 09/15/25 869 QUARTERLY Forbright Bank 250,000 241,697.50 3.500% 09/16/22 09/16/25 870 QUARTERLY Ally Bank Sandy Utah 250,000 244,760.00 4.050% 09/29/22 09/19/25 873 QUARTERLY Alabama Credit Union 250,000 242,212.50 3.600% 09/20/22 09/22/25 876 QUARTERLY Kemba Finl Credit Union 250,000 244,470.00 4.000% 09/21/22 09/22/25 876 QUARTERLY Farmers Merchants 250,000 243,010.00 3.750% 09/28/22 09/29/25 883 QUARTERLY Jefferson Finl FCU 250,000 245,287.50 4.150% 09/29/22 09/29/25 883 QUARTERLY Dort Finl Credit Union 250,000 244,427.50 4.000% 09/30/22 09/30/25 884 QUARTERLY First National Bank 250,000 237,020.00 3.625% 09/30/22 09/30/25 884 QUARTERLY Numerica Credit Union 250,000 246,135.00 4.200% 09/30/22 09/30/25 884 QUARTERLY Vystar Credit Union 250,000 246,420.00 4.350% 09/30/22 09/30/25 884 QUARTERLY Bell Bank Fargo 250,000 245,220.00 4.150% 10/13/22 10/14/25 898 QUARTERLY Pacific Alliance 250,000 245,510.00 4.200% 10/14/22 10/14/25 898 QUARTERLY z1st Financial Bank 250,000 245,220.00 4.150% 10/13/22 10/17/25 901 QUARTERLY Great Southern Bank 250,000 247,257.50 4.500% 10/20/22 10/20/25 904 QUARTERLY American Bank 250,000 246,375.00 4.350% 10/21/22 10/21/25 905 QUARTERLY Queensborough Natl Bank 250,000 245,772.50 4.100% 10/21/22 10/21/25 905 QUARTERLY Public Alliance Cr Un 250,000 247,217.50 4.500% 10/25/22 10/27/25 911 QUARTERLY First Citizens Bank 250,000 248,397.50 4.700% 10/28/22 10/28/25 912 QUARTERLY LCA Bank Corp 250,000 246,647.50 4.400% 10/28/22 10/28/25 912 QUARTERLY Sharonview Fed Cr Un 250,000 250,160.00 4.850% 10/31/22 10/31/25 915 QUARTERLY City of Clovis
Certificates of Deposit
As of April 30, 2023
ATTACHMENT 3
34 AGENDA ITEM NO. 5.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Negotiable CDs COST PRICE RATE DATE DATE 04/30/23 FREQUENCY City of Clovis
Certificates of Deposit
As of April 30, 2023
United Heritage Cr Un 250,000 248,677.50 4.700% 11/04/22 11/04/25 919 QUARTERLY Capital One Natl Assn 250,000 249,565.00 4.900% 11/16/22 11/17/25 932 QUARTERLY Morgan Stanley Bank 250,000 250,172.50 5.000% 11/18/22 11/18/25 933 QUARTERLY Spokane Teachers Cr Un 250,000 250,172.50 5.000% 11/23/22 11/23/25 938 QUARTERLY Morgan Stanley Private 250,000 248,682.50 4.750% 12/09/22 12/09/25 954 QUARTERLY Community Bank Topeka 250,000 245,887.50 4.300% 12/14/22 12/15/25 960 QUARTERLY Austin Telco Fed 250,000 249,887.50 4.950% 12/16/22 12/16/25 961 QUARTERLY Rogue Credit Union 250,000 250,020.00 5.100% 12/23/22 12/23/25 968 QUARTERLY Alliant Credit Union 250,000 250,835.00 5.100% 12/30/22 12/30/25 975 QUARTERLY Liberty First Cr Un 250,000 247,367.50 4.550% 01/17/23 01/19/26 995 QUARTERLY Capital Educators Fed Cr 250,000 247,367.50 4.550% 01/19/23 01/20/26 996 QUARTERLY Manufacturers Traders 250,000 245,437.50 4.250% 01/31/23 01/23/26 999 QUARTERLY City Natl Bank 250,000 246,095.00 4.350% 01/25/23 01/26/26 1,002 QUARTERLY Coastlife Cr Un 250,000 247,982.50 4.650% 02/13/23 02/13/26 1,020 QUARTERLY Achieve Finl Cr Un 250,000 247,977.50 4.650% 02/17/23 02/17/26 1,024 QUARTERLY California Cr Un Glendale 250,000 246,995.00 4.500% 02/23/23 02/23/26 1,030 QUARTERLY Truliant Fed Cr Un 250,000 247,637.50 4.600% 02/28/23 02/27/26 1,034 QUARTERLY Pioneer Fed Cr Un Mtn Home 250,000 247,635.00 4.600% 02/28/23 03/02/26 1,037 QUARTERLY Tradition Cap Bankk 250,000 247,297.50 4.600% 03/03/23 03/03/26 1,038 MONTHLY Alaska Fed Cr 250,000 248,622.50 4.650% 03/05/23 03/09/26 1,044 MONTHLY Mid Carolina Credit 250,000 250,225.00 4.600% 03/13/23 03/13/26 1,048 MONTHLY Blue Ridge Bank 250,000 250,277.50 4.500% 03/16/23 03/16/26 1,051 MONTHLY Northwest Bank 250,000 250,297.50 4.600% 03/17/23 03/17/26 1,052 MONTHLY Valleystar Credit Union 250,000 250,300.00 4.600% 03/20/23 03/20/26 1,055 MONTHLY First Community Bank 250,000 249,952.50 4.500% 03/22/23 03/23/26 1,058 MONTHLY Technology Credit Union 250,000 250,305.00 4.650% 03/23/23 03/23/26 1,058 MONTHLY Cibc Bank 250,000 249,955.00 4.650% 03/24/23 03/24/26 1,059 MONTHLY Signature Bank 250,000 250,305.00 4.500% 03/24/23 03/24/26 1,059 MONTHLY Point West Credit Union 250,000 250,320.00 5.000% 04/12/23 04/13/26 1,079 MONTHLY Flagstar Bank 250,000 250,335.00 4.650% 03/30/23 04/24/26 1,090 MONTHLY Utah Cmnty Credit Union 250,000 247,567. 50 4.600% 04/26/23 04/27/26 1,093 MONTHLY People Bank Co 250,000 249,482.50 4. 650% 03/30/23 03/30/27 1,430 MONTHLY Carroll County 250,000 246,175.00 4.650% 03/30/23 03/30/28 1,796 MONTHLY Discover Bank 250,000 244,502.50 4.350% 04/26/23 04/24/28 1,821 MONTHLY Negotiable CD TOTAL 23,495,000$ 22,922,645 $
CD TOTAL 23,495,000$ 22,922,645 $
ATTACHMENT 3
35 AGENDA ITEM NO. 5.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Municipal Securities COST PRICE RATE DATE DATE 04/30/23 FREQUENCY Huntington Beach Pension Bond 1,000,000 994,260 0.381% 04/01/21 06/15/23 46 QUARTERLY Fresno Unified Taxable Go Ref Bond 500,000 494,140 0.462% 09/30/20 08/01/23 93 QUARTERLY Pomona Cali Uni Sch Dist Go Bond 815,000 805,530 0.534% 10/20/20 08/01/23 93 QUARTERLY San Jose CA USD Ref Bond 775,000 765,747 0.221% 01/20/21 08/01/23 93 QUARTERLY Vista CA USD Ref Bond 750,000 741,765 0.221% 01/20/21 08/01/23 93 QUARTERLY William Hart Cali HS Go Bond 1,000,000 988,170 0.366% 12/23/20 08/01/23 93 QUARTERLY Jefferson Cali Elem Sch Dist Go Bond 710,000 699,804 0.399% 10/27/20 09/01/23 124 QUARTERLY Santa Rosa Calif Watr Ref Bond 350,000 345,044 0.578% 12/01/20 09/01/23 124 QUARTERLY California St Univ Ref Bond 3,455,000 3,375,742 0.475% 04/01/22 11/01/23 185 QUARTERLY San Diego CA Convention Ref Bond 1,450,000 1,400,903 1.527% 08/18/22 04/15/24 351 QUARTERLY Santa Ana College Ref Bond 440,000 417,573 0.644% 12/17/21 08/01/24 459 QUARTERLY University CA Rev Bond 1,000,000 973,500 4.350% 09/15/22 05/15/25 746 QUARTERLY Antelope Valley CA Ref Bond 750,000 707,205 1.767% 05/12/22 08/01/25 824 QUARTERLY Chabot Las Positas Cmnty Clg Bond 1,490,000 1,375,225 0.880% 04/29/22 08/01/25 824 QUARTERLY Foothill De Anza Bond 835,000 773,669 0.906% 03/24/23 08/01/25 824 QUARTERLY San Dieguito High School Ref Bond 1,000,000 939,470 1.661% 10/13/22 08/01/25 824 QUARTERLY Santa Ana CCD Ref Bond 250,000 229,223 0.744% 05/12/22 08/01/25 824 QUARTERLY Orange County Water Dist Ref Bond 900,000 853,956 2.095% 10/13/22 08/15/25 838 QUARTERLY San Jose CA Txble Ser B 2,355,000 2,251,121 2.450% 10/13/22 09/01/25 855 QUARTERLY Los Angeles CA USD Ref Bond 1,000,000 911,700 1.455% 11/15/21 07/01/26 1,158 QUARTERLY Chabot Las Positas Cmnty Clg CA 3,505,000 3,163,964 1.080% 07/27/22 08/01/26 1,189 QUARTERLY Chaffey CA High School Ref Bond 1,565,000 1,475,920 2.475% 06/30/22 08/01/26 1,189 QUARTERLY Huntington Beach HS Dist Ref Bond 3,305,000 2,986,762 1.208% 04/29/22 08/01/26 1,189 QUARTERLY Placentia Yorba USD Ref Bond 1,110,000 999,155 1.070% 05/31/22 08/01/26 1,189 QUARTERLY San Diego CA Cmnty Ref Bond 470,000 444,174 2.299% 04/29/22 08/01/26 1,189 QUARTERLY San Ramon Valley CA USD Ref Bond 2,125,000 1,937,596 1.147% 11/03/21 08/01/26 1,189 QUARTERLY Sonoma Cnty Jr College Ref Bond 2,000,000 1,884,480 2.447% 06/30/22 08/01/26 1,189 QUARTERLY San Diego CA Pub Facs Ref Bond 1,625,000 1,498,494 1.812% 08/18/22 10/15/26 1,264 QUARTERLY CA ST Univ Rev Ref Bond 2,500,000 2,241,850 1.142% 02/17/23 11/01/26 1,281 QUARTERLY El Dorado CA Irr Dist Ref Bond 1,175,000 1,061,178 1.687% 08/18/22 03/01/27 1,401 QUARTERLY University Gen Rev Bond 2,385,000 2,146,333 1.316% 10/13/22 05/15/27 1,476 QUARTERLY El Monte Ca Ref Bond 600,000 530,784 1.326% 03/24/23 06/01/27 1,493 QUARTERLY Los Angeles CA Dept Wtr Ref Bond 2,000,000 2,085,440 5.516% 04/27/23 07/01/27 1,523 QUARTERLY Colton CA Jt Uni Sch 1,060,000 949,961 1.603% 11/17/22 08/01/27 1,554 QUARTERLY Contra Costa Ref Bond 880,000 810,163 2.163% 09/15/22 08/01/27 1,554 QUARTERLY Foothill De Anza CCD 540,000 484,558 1.473% 12/15/22 08/01/27 1,554 QUARTERLY Fremont CA Uni Sch Dist 1,100,000 961,961 1.113% 11/17/22 08/01/27 1,554 QUARTERLY Fremont CA USD Ref Bond 1,140,000 1,035,724 2.000% 05/31/22 08/01/27 1,554 QUARTERLY Marin CA Cmnty Clg Dist 335,000 325,114 3.330% 11/17/22 08/01/27 1,554 QUARTERLY Mount San Antonio Cmnty Clg 285,000 250,740 1.139% 11/17/22 08/01/27 1,554 QUARTERLY Mount San Antonio Ref Bond 405,000 374,852 2.329% 10/13/22 08/01/27 1,554 QUARTERLY Saddleback VY Uni Ref Bond 3,000,000 2,780,430 2.400% 08/10/22 08/01/27 1,554 QUARTERLY San Diego CA Com CD 590,000 551,780 2.407% 12/15/22 08/01/27 1,554 QUARTERLY San Ramon Valley Ref Bond 1,435,000 1,291,055 3.415% 09/15/22 08/01/27 1,554 QUARTERLY Santa Monica Cmnty Clg Ref Bond 1,000,000 967,330 3.050% 09/15/22 08/01/27 1,554 QUARTERLY Sierra CA Cmnty Clg Dist 465,000 407,261 1.129% 11/17/22 08/01/27 1,554 QUARTERLY William Hart CA Un High 200,000 175,726 1.174% 11/17/22 08/01/27 1,554 QUARTERLY Rancho Santiago Cmnty Clg 335,000 291,849 1.106% 11/17/22 09/01/27 1,585 QUARTERLY San Jose CA Txble Ser B 910,000 850,277 2.600% 10/13/22 09/01/27 1,585 QUARTERLY Mun. Securities TOTAL 58,870,000$ 55,008,657 $
Municipal Securities TOTAL 58,870,000$ 55,008,657 $
City of Clovis
Municipal Securities
As of April 30, 2023
ATTACHMENT 4
36 AGENDA ITEM NO. 5.

Treasury Rates as of April 30, 2023
3 month Treasury bill 5.10
6 month Treasury bill 5.06
2 Yr Treasury note 4.04
3 Yr Treasury note 3.75
5 Yr Treasury note 3.51
10 Yr Treasury note 3.44

CITY OF CLOVIS

FINANCE DEPARTMENT
APRIL 30, 2023 TREASURY RATES
As indicated in the above graph, treasuries decrease from 3-month to 10-year notes. 0 1
2 3
4 5
6 3 month
Treasury bill
6 month
Treasury bill
2 Yr Treasury
note
3 Yr Treasury
note
5 Yr Treasury
note
10 Yr
Treasury note

INTEREST RATES

TREASURIES
TREASURY RATES ON APRIL 30, 2023
ATTACHMENT 5
37 AGENDA ITEM NO. 5.

TO: Mayor and City Council
FROM: Finance Department
DATE: July 10, 2023
SUBJECT: Finance – Receive and File – Treasurer’s Report for the Month of April 2023.

ATTACHMENTS: 1. Summary of Cash Balances

2. Summary of Investment Activity

3. Investments with Original Maturities Exceeding One Year

EXECUTIVE SUMMARY
Attached for the Council’s information is the Treasurer’s Report for the month ended April 30, 2023.

Pursuant to Section 41004 of the Government Code of the State of California, the City Treasurer is required to submit a monthly report of all receipts, disbursements, and fund balances.

Attachment 1 provides a summary of the beginning balance, total receipts, total disbursements, ending balance for all funds, and a listing, by fund, of all month end fund balances. Attachment 2 summarizes the investment activity for the month and distribution, by type of investment, held by the City. Attachment 3 lists all investments with original maturities exceeding one year as of the month ended April 30, 2023.

Prepared by: Jeffrey Blanks, Deputy Finance Director

Reviewed by: City Manager AH
38 AGENDA ITEM NO. 6.

Previous Balance 5,868,531.22$
Deposits 39,665,553.55
Disbursements (41,010,884.59)
Current Balance 4,523,200.18$

FUNDS BALANCE
100 General Fund 22,149,866.62 $
201 Local Transportation 15,383,821.06
202 Parking and Business Improvements 230,104.59
203 Off Highway Use 72,764.00
204 Community Facilities District 2020-1 145,388.77 205 Senior Citizen Memorial Trust 56,511.48
207 Landscape Assessment District 6,256,985.94
208 Blackhorse III (95-1) Assessment District 84,829.28 301 Park & Recreation Acquisition 11,978,248.20
305 Refuse Equipment Reserve 2,330,732.36
310 Special Street Deposit Fund 44,703,244.58
313 Successor Agency 627.38
314 Housing Successor Agency 1,125,877.35
402 1976 Fire Bond Redemption 25,475.23
404 1976 Sewer Bond Redemption Fund 420,187.09
501 Community Sanitation Fund 15,655,236.27
502 Sewer Service Fund 38,339,337.65
504 Sewer Capital Projects-Users 455,511.73
506 Sewer Capital Projects-Developer 6,365,266.19
507 Water Service Fund 41,455,278.48
508 Water Capital Projects-Users 6,969,828.28
509 Water Capital Projects-Developer 11,062,228.86 515 Transit Fund 8,383,521.78
540 Planning & Development Services 15,593,674.74
601 Property & Liability Insurance 811,964.30
602 Fleet Maintenance 22,717,819.97
603 Employee Benefit Fund 13,630,745.42
604 General Government Services 20,029,471.52
605 Facilities Maintenance 4,042,223.85
606 Information Technology 6,368,837.34
701 Curb & Gutter Fund 166,050.66
703 Payroll Tax & Withholding Fund 1,384,614.22
712 Temperance/Barstow Assmt Dist (98-1) 78,344.21 713 Shepherd/Temperance Assmt Dist (2000-1) 5,854.37 715 Supp Law Enforcement Serv 351,220.27
716 Asset Forfeiture 251,829.50
720 Measure A-Public Safety Facility Tax 1,749.31
736 SA Admin Trust Fund 1,421.40
741 SA Debt Service Trust Fund (203,709.34)
747 Housing Successor Trust Fund 1,137.98
SUBTOTALS 318,884,122.89$
999 Invested Funds (314,360,922.71)
TOTAL 4,523,200.18$
Statement of Cash Balances
As of April 30, 2023
City of Clovis
ATTACHMENT 1
39 AGENDA ITEM NO. 6.

Balance of Investments Previous Month End 305,458,340.36 $ Time Certificates of Deposit Transactions
Investments 750,000.00
Withdrawals (750,000.00)
Total CD Changes 0.00
Other Changes
Government Securities 6,973,150.00
Local Agency Investment Fund 0.00
Municipal Securities 2,000,000.00
Sweep Account (70,567.65)
Total Other Changes 8,902,582.35
Balance of Investments Current Month End 314,360,922.71$ Insured CD's 23,495,000.00
Government Securities 126,238,739.85
US Treasury Notes 0.00
Local Agency Investment Fund 75,000,000.00
Municipal Securities 58,870,000.00
Sweep Account 30,757,182.86
Investment Total 314,360,922.71$
Distribution of Investments
As of April 30, 2023
City of Clovis
Summary of Investment Activity
For the month of April 30, 2023
City of Clovis
ATTACHMENT 2
40 AGENDA ITEM NO. 6.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
FFCB 5,000,000.00 5,000,000 3/1/2024 0.250%
FHLB 5,000,000.00 4,999,204 3/8/2024 3.250%
FFCB 2,000,000.00 1,997,796 3/8/2024 3.625%
FHLB 2,000,000.00 1,999,488 3/18/2024 0.300%
FHLB 5,000,000.00 5,000,000 6/7/2024 0.350%
FHLB 1,000,000.00 966,754 6/24/2024 0.700%
FHLB 5,000,000.00 4,982,724 11/15/2024 1.050%
FHLB 1,735,000.00 1,640,684 12/30/2024 0.500%
FNMA 2,000,000.00 1,885,100 2/24/2025 0.500%
FNMA 1,000,000.00 943,820 2/25/2025 0.520%
FHLB 1,000,000.00 945,314 2/27/2025 0.625%
FHLB 4,000,000.00 3,988,320 2/28/2025 1.750%
FAMCMTN 4,000,000.00 4,000,000 4/25/2025 2.750%
FAMCMTN 4,000,000.00 3,966,614 7/28/2025 0.750%
FHLB 5,000,000.00 5,000,000 8/28/2025 3.600%
FHLB 5,000,000.00 4,965,811 9/8/2025 0.600%
FHLB 980,000.00 871,150 11/25/2025 0.500%
FFCB 5,000,000.00 4,974,486 2/11/2026 0.580%
FHLB 4,000,000.00 3,946,404 2/24/2026 0.750%
FHLB 5,000,000.00 4,976,099 9/28/2026 0.940%
FHLB 4,000,000.00 3,704,858 10/28/2026 1.150%
FHLB 6,000,000.00 5,991,149 11/24/2026 1.250%
FHLB 5,000,000.00 5,095,138 12/11/2026 2.125%
FHLB 4,500,000.00 4,043,250 2/24/2027 1.020%
FHLB 5,000,000.00 4,643,227 2/24/2027 1.020%
FHLB 4,000,000.00 3,772,718 2/26/2027 0.900%
FHLB 6,800,000.00 6,138,777 2/26/2027 0.900%
FHLB 5,700,000.00 5,156,931 2/26/2027 0.900%
FHLB 6,000,000.00 5,317,002 2/26/2027 1.000%
FHLB 4,000,000.00 4,000,000 3/8/2027 2.375%
FHLB 6,000,000.00 5,223,923 2/22/2028 0.830%
FFCB 6,000,000.00 6,102,000 4/25/2028 3.875%
Original Maturities Exceeding One Year
As of April 30, 2023
City of Clovis
ATTACHMENT 3
41 AGENDA ITEM NO. 6.

TO: Mayor and City Council
FROM: General Services
DATE: July 10, 2023
SUBJECT: General Services – Approval - Res. 23-___, Appointing the City Manager as Plan Administrator of the City’s Deferred Compensation Plan.

ATTACHMENTS: 1. Resolution

RECOMMENDATION
For the City Council to approve a resolution appointing the City Manager as Plan Administrator of the City’s Deferred Compensation Plan.

EXECUTIVE SUMMARY
Recently selected fiduciary, Shuster Advisory Group, recommends a resolution shifting the fiduciary liability and responsibility of the 457(b) deferred compensation plan from the City Council to the City Manager. Appointing the City Manager as plan Administrator will reduce the fiduciary responsibility and potential liability to the City Council.

BACKGROUND
The City sponsors a deferred compensation plan under IRC Section 457(b) for the benefit of employees. This plan allows for tax deferred funds for retirement. The City recently completed a request for proposal for fiduciary services for our 457(b) funds and selected Shuster Advisory Group. Shuster Advisory Group will provide oversight of the plan and make recommendations to reduce investment fees while increasing returns. Shuster Advisory Group’s fees are paid through plan savings realized by reducing fees charged by the recordkeeper, currently Mission Square.

Shuster Advisory Group recommends a resolution appointing the City manager as plan Administrator so that the Council will not be legally responsible and liable for administration and investment of the plan assets.
42 AGENDA ITEM NO. 7.

FISCAL IMPACT
None.

REASON FOR RECOMMENDATION
Appointing the City Manager as Plan Administrator for the 457(b) plan is based on fiduciary best practices and protects the City Council.

ACTIONS FOLLOWING APPROVAL
A contract with Shuster will be fully executed and a menu of recommended revisions to the plan will be presented to the employees prior to implementation of changes to the 457(b) investment line-up.

Prepared by: Shonna Halterman, General Services Director

Reviewed by: City Manager AH

43 AGENDA ITEM NO. 7.

ATTACHMENT 1
RESOLUTION 23-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS

APPOINTING THE CITY MANAGER AS THE PLAN ADMINISTRATOR OF THE CITY’S DEFINED CONTRIBUTION PLAN

WHEREAS, the City of Clovis sponsors and maintains a deferred compensation plan (“the Plan”) under IRC Section 457(b) for the benefit of its eligible employees; and

WHEREAS, the Plan currently provides that (i) City (through the City’s governing body) or (ii) a committee or another person designated by the City will be the administrator an d responsible for the administration, assets and investments of the Plan; and

WHEREAS, currently, the City Council is the administrator and bears the fiduciary liability and responsibilities for the administration, assets, and investments of the Plan; and

WHEREAS, leading pension attorney’s strongly advise plan sponsors, which in the municipal governmental space is the City/City Council, appoint an administrator so that the City Council will not be legally responsible and liable for the administration and investment of the Plan; and

WHEREAS, based on fiduciary best practices and following internal consultation, City staff recommends the appointment of the City Manager as the administrator of the Plan; and

NOW, THEREFORE, BE IT RESOLVED, that the City Council of Clovis hereby appoints the City Manager, and any City staff he/she may designate to assist him/ her in that role, as the administrator of the Plan, with responsibility and authority for the administration, assets and investments of the Plan.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council authorizes and directs the City Manager to take all such actions deemed necessary or appropriate to implement this Resolution.

* * * * *

44 AGENDA ITEM NO. 7.

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on July 10, 2023, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: July 10, 2023

______________________________ ______________________________ Mayor City Clerk

45 AGENDA ITEM NO. 7.

TO: Mayor and City Council
FROM: General Services Department
DATE: July 10, 2023
SUBJECT: General Services - Approval – Res. 23-___, Authorizing Amendments to the City’s Classification and Compensation Plans to Adopt the Traffic Signal Operations Specialist Classification with a Salary Range of $7,112 to $8,645 per month.

ATTACHMENTS: 1. Res. 23-____ Classification and Compensation Plans

RECOMMENDATION
For City Council to approve a resolution authorizing an amendment to the City’s Classification and Compensation Plans by adopting the Traffic Signal Operations Specialist classification with a salary range of $7,112 to $8,645 per month.

EXECUTIVE SUMMARY
The Planning and Development Services Department has a need to add a Traffic Signal Operations Specialist classification. The proposed classification will be responsible for the operation and maintenance of the Traffic Operations Center, City-Wide Advance Transportation Management Systems, Adaptive Signal Control Technology, and legacy systems. Adequate funds were included in the adopted FY 23-24 Planning and Development Services budget for the new classification. Modification of the City’s Classification and Compensation Plans require City Council’s approval.

BACKGROUND
The Planning and Development Services Department is in need of a Traffic Signal Operations Specialist classification. The new classification will perform technical office and field sub- professional work in support of the City’s traffic signal operations in the Engineering Division.

The incumbent will also be responsible for addressing resident concerns related to traffic systems, and exchanging data with other agencies, such as Caltr ans, Fresno County, and the City of Fresn o. With the growth of the City and pending retirements this classification is 46 AGENDA ITEM NO. 8.
necessary to meet the needs of the Department. This position was approved in the FY 23 -24 budget.

It is recommended that the new classi fication be assigned to the Clovis Professional and Technical Association (CPTA) bargaining unit for employee representation. C PTA representatives are supportive of the assignment of the classification to the C PTA employee bargaining unit.

FISCAL IMPACT
The fiscal impact of salary and benefits for adding this full -time position for FY 2 3-24 is approximately $116,000. This position was approved through the budget process so there are adequate funds in the Planning and Development Services Department budget to cover the costs of this position for FY 23-24.

REASON FOR RECOMMENDATION
The recommended changes to the City’s Classification and Compensation Plans better suit the staffing needs of the Planning and Development Services Department. Modification of the City’s Classification and Compensation Plans require City Council’s approval.

ACTIONS FOLLOWING APPROVAL
Staff will update the City’s Classification and Compensation Plans to include the Traffic Signal Operations Specialist Classification. Personnel staff will then open a recruitment for the Traffic Signal Operations Specialist position.

Prepared by: Lori Shively, Personnel/Risk Manager

Reviewed by: City Manager AH

47 AGENDA ITEM NO. 8.

ATTACHMENT 1
RESOLUTION 23-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING AMENDMENTS TO THE CITY’S CLASSIFICATION AND COMPENSATION PLANS BY

ADOPTING A TRAFFIC SIGNAL OPERATIONS SPECIALIST CLASSIFICATION IN THE

PLANNING AND DEVELOPMENT SERVICES DEPARTMENT

WHEREAS, it has been determined that the City has a need for a Traffic Signal Operations Specialist classification to provide the necessary support to the Planning and Development Services Department; and

WHEREAS, it has been determined that the appropriate salary range for the Traffic Signal Operations Specialist classification is $7,112 to $8,645 per month; and

WHEREAS, it has been determined that it is appropriate t o assign the Traffic Signal Operations Specialist classification to the Clovis Professional and Technical Association (CPTA) bargaining group.

NOW THEREFORE, BE IT RESOLVED , that the City of Clovis will modify the City’s Classification and Compensation Plans to include the Traffic Signal Operations Specialist classification (Attachment A) with a monthly salary range of $7,112 to $8,645.

* * * * *

The foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on July 10, 2023, by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Dated: July 10, 2023

___________________________ __________________________ Mayor City Clerk

48 AGENDA ITEM NO. 8.

City of Clovis

TRAFFIC SIGNAL OPERATIONS SPECIALIST
Monthly Salary $7,112 – $8,645

DEFINITION
Under direct supervision perform traffic data collection, traffic signal timing, traffic signal coordination, and traffic systems monitoring for effective traffic control; and perform related work as required.

CLASS CHARACTERISTICS
Under the direction of City Engineer or designee, this position is responsible to perform technical office and field sub -professional work in support of the City’s traffic signal operations in the Engineering Division. Positions in this class have some independence in selecting work methods from a variety of standard methods or procedures. Instructions given by the supervisor generally do not provide all of the information needed to complete the assignment. Incumbents are expected to resolve most problems confronte d through the application of judgment and precedent, referring to the supervisor only those which involve the establishment of new procedures, deviate from approved plans or which involve solutions which are inconsistent with departmental procedures and policies.

EXAMPLES OF DUTIES
Perform the operation and maintenance of the Traffic Operations Center (TOC), City-Wide Advance Transportation Management Systems (ATMS), Adaptive Signal Control Technology (ASCT), and legacy systems; maintains records of the TOC operations for all new and legacy traffic control systems; review signalized intersections and corridors, analyze, and model traffic data, and implement traffic signal timing and traffic signal coordination; gather, organize, analyze, and archive traffic data; analyze, test, install, maintain, and prepare operations and construction plans for traffic signal operations; assist in planning and development of the fiber optics network; work with contractors and coordinate with Public Utilities to update, modi fy, and repair TOC systems, and assist in the inspection and monitoring of contract work; respond and address resident concerns related to traffic systems; exchange data with other agencies, such as Caltrans, Fresno County, City of Fresno, and other traffic control centers; identify traffic signal complications and make recommendations to the supervisor; assist with approval of traffic control plans; may assist with design plans, specifications, and cost estimates for capital and traffic signal projects; and perform related work as required.

TYPICAL QUALIFICATIONS

LICENSE REQUIRED
 Possession of a valid California Driver's License and a good driving record.

ATTACHMENT A

49 AGENDA ITEM NO. 8.

EDUCATION AND EXPERIENCE

Education:
 Possession of an Associate’s Degree from an accredited college or university with major coursework in engineering, computer science, information technology or related field.
 Additional qualifying experience may be substituted for the required education on a year-for-year basis with thirty semester units equaling one year of experience.

Experience:
 One year of work experience in traffic signal operations, timing.

QUALIFICATIONS
Knowledge of:
 Industry systems and equipment, such as traffic signal timing, synchronization and maintenance;
 Applicable local and state laws and standards for the design and operation of traffic signals;
 The fundamentals of electrical and electronic systems and network telecommunication systems;
 Components of traffic signal cabinet assemblies, controllers, and communications systems;
 Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases;  Appropriate safety precautions and procedures.

Ability to:
 Operate computerized systems and software for the operation and synchronization of traffic signals;
 Operate electronic tools and computerized equipment to maintain traffic signal components;
 Operate a variety of electronic and computerized traffic signal operating controls and test equipment;
 Deploy traffic signal timing plans and corridor synchronization plans;  Comprehend electric logic diagrams, fiber optic diagrams, electrical drawings and specifications;
 Work indoors and outdoors, and in adverse weather conditions; lift 30 lbs, work in traffic signal cabinets and underground vaults; and ability to work at heights and distinguish colors;
 Communicate clearly and concisely, both orally and in writing;  Carry out assignments given in general terms;
 Establish and maintain effective working relationships with those contacted during the course of work;
 Operate a vehicle observing legal and defensive driving practices.

50 AGENDA ITEM NO. 8.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS AND WORKING CONDITIONS

 Strength: Ability to perform moderately heavy work with lifting, carrying and/or pushing 50 pounds with frequent lifting and/or carrying of objects weighing up to 30 pounds;
 Environment: Perform job functions in an office or outdoors and may be required to work in all weather conditions.
 Other physical requirements include the ability to work in traffic signal cabinets and underground vaults; and the ability to work at heights; the ability to distinguish colors.

51 AGENDA ITEM NO. 8.

TO: Mayor and City Council
FROM: General Services Department
DATE: July 10, 2023
SUBJECT: General Services – Approval - Claim Rejection of the General Liability Claim on behalf of Bryan Booth, Mason Booth, Ernesto Gonzales Jr., and Manuel Gonzales.

ATTACHMENTS: None.

RECOMMENDATION
Reject the General Liability Claim filed on behalf of Bryan Booth, Mason Booth, Ernesto Gonzales Jr., and Manuel Gonzales.

EXECUTIVE SUMMARY
On behalf of Bryan Booth, Mason Booth, Ernesto Gonzales Jr., and Manuel Gonzales (claimants), the City received a Claim Form on June 1, 2023, alleging the City of Clovis should have known of the alleged dangerous condition of the roadway caused by inadequa te warning signs, visibility, and design, which resulted in the death of Lisa Booth while crossing the roadway.

It is recommended that the City reject the claim, send notice of rejection, and refer the matter to the City’s third-party administrator for liability claims for further investigation and handling.

BACKGROUND
On June 1, 2023, a General Liability Claim was received by the City of Clovis on behalf Bryan Booth, Mason Booth, Ernesto Gonzales Jr., and Manuel Gonzales by Paboojian, Attorneys at Law located in Fresno, CA. The claim was considered legally sufficient and timely. The claim alleges that the City of Clovis caused a dangerous condition at the intersection of Peach Avenue and Nees Avenue and created a reasonably foreseeable risk of injury to mo torist and pedestrians.

52 AGENDA ITEM NO. 9.

The claimant seeks damages for wrongful death consisting of all associated economic and non- economic damages allowed by law. The claim has been filed as a “civil unlimited case”.

FISCAL IMPACT
Rejection of the claim does not result in any fiscal impact.

REASON FOR RECOMMENDATION
It is recommended that the claim be rejected. By rejecting this claim, the time in which a lawsuit for various claims may be filed against the City will begin to run.

ACTIONS FOLLOWING APPROVAL
A rejection notice letter will be sent to the claimants informing them that the claim has been rejected.

Prepared by: Charles W. Johnson, Management Analyst

Reviewed by: City Manager AH

53 AGENDA ITEM NO. 9.

TO: Mayor and City Council
FROM: Planning and Development Services
DATE: July 10, 2023
SUBJECT: Planning and Development Services – Approval – Bid Award for CIP 22- 05 Trail Pavement Maintenance 2022; and Authorize the City Manager to Execute the Contract on behalf of the City.

ATTACHMENTS: 1. Vicinity Map

RECOMMENDATION

1. For the City Council to pre -authorize the City Manager to award the subject project to the lowest responsible bidder; and

2. For the City Council to authorize the City Manager to execute the contract on behalf of the City.

EXECUTIVE SUMMARY
Staff is recommending that City Council pre -authorize the City Manager to award and execute the contract to the lowest responsible bidder so the contractor may start and complete construction in a timely manner.

The project shall include furnishing all labor, materials, services and equipment, and performing all work necessary as specified for, but not be limited t o, demolition of the existing asphalt trail, construction of a new concrete trail, reconstruction of curb ramps and installation of sod between Filbert Avenue and McKelvy Avenue, north of Gibson Avenue.

BACKGROUND
The project plans and specifications have been made available to prospective bidders. The bid opening is scheduled for July 11, 2023. The construction cost is estimated at $155,180.00. The apparent low bidder will be determined following the bid opening process, and project award will 54 AGENDA ITEM NO. 10.
take place after staff has validated bidder’s license status through the California State Contractor’s Board.

FISCAL IMPACT
This project was budgeted in the 2022 -2023 Community Investment Program. The project is supported by Measure C Funding through the City Commun ity Investment Program. The construction cost has been estimated as noted above and funding is available and allocated at this amount. Staff will evaluate the lowest responsible bids in comparison with the estimated construction costs and will execute the contracts only if the lowest bid is financially responsive to the allocated funding.

REASON FOR RECOMMENDATION
Staff is requesting that the City Council pre -authorize the City Manager to award and execute the contract for the project to the lowest responsible bidder that meets the contract requirements.

Staff is requesting this expedited process for maintaining the current project requirements and schedule commitments. Pre-authorization for awarding of this project will allow the Engineering Division to continue timely delivery of the project.

ACTIONS FOLLOWING APPROVAL

1. Staff will open bids and determine the lowest responsible bidder for the project, and City Council will receive a report of the bid award.

2. The contract will be prepared and executed, subject to the Contractor providing performance security that is satisfactory to the City.

3. Construction will begin approximately one (1) week after contract execution and be completed in twenty (20) working days thereafter.

Prepared by: Nate Stava, Project Civil Engineer

Reviewed by: City Manager AH

55 AGENDA ITEM NO. 10.

Attachment 1
56 AGENDA ITEM NO. 10.

Clovis City CouncilJuly 10, 2023

Clovis City Council
July 10, 2023