Agenda packet — Clovis City Council, October 9, 2023

October 09, 2023 - 1 - 5:06 PM A G E N D A • C I T Y C O U N C I L M E E T I N G

October 9, 2023 6:00 PM Council Chamber

In compliance with the Americans with Disabilities Act, if you need special assistance to access the City Council Chamber to participate at this meeting, please contact the City Clerk or General Services Director at (559) 324 -2060 (TTY – 711). Notificatio n 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the Council Chamber.

The Clovis City Council meetings are open to the public at the physical address listed above. There are numerous ways to participate in the City Council meetings: you are able to attend in person; you may submit written comments as described below; you may participate by calling in by phone (see “Verbal Comments” below); and you may view the meeting which is webcast and acces sed at www.cityofclovis.com/agendas.

Written Comments

 Members of the public are encouraged to submit written comments at:
www.cityofclovis.com/agendas at least two (2) hours before the meeting (4:00 p.m.). You will be prompted to provide:

 Council Meeting Date
 Item Number
 Name
 Email
 Comment

 Please submit a separate form for each item you are commenting on.

 A copy of your written comment will be provided to the City Council noting the item number.

If you wish to make a verbal comment, please see instructions below.

 Please be aware that any written comments received that do not specify a particular agenda item will be marked for the general public comment portion of the agenda.

 If a written comment is received after 4:00 p.m. on the day of the meeting, efforts will be made to provide the comment to the City Council during the meeting. However, staff cannot guarantee that written comments received after 4:00 p.m. will be provided to City Council during the meeting. All written comments received prior to the end of the meeting will be made part of the record of proceedings.

Council Chamber, 1033 Fifth Street, Clovis, CA 93612 (559) 324-2060 www.cityofclovis.com
1 October 09, 2023 - 2 - 5:06 PM Verbal Comments

 If you wish to speak to the Council on an item by telephone, you should contact the City Clerk at (559) 324-2060 no later than 4:00 p.m. the day of the meeting.

 You will be asked to provide your name, phone number, and your email. You will be emailed instructions to log into Webex to participate in the meeting. Staff recommends participants log into the Webex at 5:30 p.m. the day of the meeting to perform an audio and mic check.

 All callers will be placed on mute, and at the appropriate time for your comment your microphone will be unmuted.

 In order for everyone to be heard, please lim it your comments to 5 minutes or less, or 10 minutes per topic

Webex Participation

 Reasonable efforts will be made to allow written and verbal comment from a participant communicating with the host of the virtual meeting. To do so, a participant will need to chat with the host and request to make a written or verbal comment. The host w ill make reasonable efforts to make written and verbal comments available to the City Council. Due to the new untested format of these meetings, the City cannot guarantee that these written and verbal comments initiated via chat will occur. Participants w anting to make a verbal comment via call will need to ensure that they accessed the WebEx meeting with audio and microphone transmission capabilities.

CALL TO ORDER

FLAG SALUTE - Councilmember Pearce

ROLL CALL

PUBLIC COMMENTS - This is an opportunity for the members of the public to address the City Council on any matter within the City Council’s jurisdiction that is not listed on the Agenda. In order for everyone to be heard, please limit your comments to 5 minutes or less, or 10 minutes per topic. Anyone wishing to be placed on the Agenda for a specific topic should contact the City Manager’s office and submit correspondence at least 10 days before the desired date of appearance.

ORDINANCES AND RESOLUTIONS - With respect to the approval of resolutions and ordinances, the reading of the title shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Councilmember that the resolution or ordinance be read in full, furth er reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.

CONSENT CALENDAR - Items considered routine in nature are to be placed upon the Consent Calendar. They will all be considered and voted upon in one vote as one item unless a Councilmember requests individual consideration. A Councilmember’s vote in favor of the Consent Calendar is considered and recorded as a separate affirmative vote in favor of each action listed. Motions in favor of adoption of the C onsent Calendar are deemed to include a motion to waive the reading of any ordinance or resolution on the Consent Calendar. For adoption of 2 October 09, 2023 - 3 - 5:06 PM ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.

1. Administration - Approval - Minutes from the October 2, 2023, Council Meeting.

2. Finance - Approval – Res. 23-___, Amending the 2023 -24 Budget to reap propriate carryover funding from the 2022-23 budget.

3. Finance – Receive and File – Investment Report for the Month of June 2023.

4. Finance – Receive and File – Treasurer’s Report for the Month of June 2023.

COUNCIL ITEMS

5. Consider Approval – The Adoption of City Council Protocols.

Staff: John Holt, City Manager
Recommendation: Consider Adoption

6. Consider Approval – Change of Council Meeting Schedule.

Staff: John Holt, City Manager
Recommendation: Approve

CITY MANAGER COMMENTS

COUNCIL COMMENTS

CLOSED SESSION - A “closed door” (not public) City Council meeting, allowed by State law, for consideration of pending legal matters and certain matters related to personnel and real estate transactions.

7. Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Case Name: Desiree Martinez v. City of Clovis, et al., Case No. F082914

ADJOURNMENT

FUTURE MEETINGS

Regular City Council Meetings are held at 6:00 P.M. in the Council Chamber. The following are future meeting dates:

Oct. 16, 2023 (Mon.) (To Be Cancelled)
Nov. 6, 2023 (Mon.)
Nov. 13, 2023 (Mon.)
Nov. 20, 2023 (Mon.) (To Be Cancelled)
Dec. 4, 2023 (Mon.)
Dec. 11, 2023 (Mon.)
Dec. 18, 2023 (Mon.)

3 PRELIMINARY - SUBJECT TO APPROVAL

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CLOVIS CITY COUNCIL MEETING

October 2, 2023 6:03 P.M. Council Chamber

Meeting called to order by Mayor Ashbeck
Flag Salute led by Councilmember Mouanoutoua

Roll Call: Present: Councilmembers Basgall, Bessinger, Mouanoutoua, Pearce Mayor Ashbeck

PRESENTATION – 6:03

6:03 – ITEM 1 - PRESENTATION – UPDATE ON THE CITY OF CLO VIS TOASTMASTERS PROGRAM AND CELEBRATION OF ITS FIVE-YEAR ANNIVERSARY.

PUBLIC COMMENTS – 6:11

Bob Gallup, resident, shared concerns regarding the Senior Center Friday night dance music.

Don Watnick, resident, invited the City Council to attend the Once musical, a CenterStage event, to be held at the Clovis Veterans Memorial District.

Tim Halts, resident, shared concerns regarding animal control services and staff availability.

Malcom Gibson, resident, thanked staff for providing closed captioning at the in-person Council meeting.

CONSENT CALENDAR – 6:29

Motion by Councilmember Basgall, seconded by Councilmember Bessinger, that the items on the Consent Calendar be approved. Motion carried by unanimous vote.

2. Administration - Approved - Minutes from the September 18, 2023, Council Meeting.

3. Administration - Approved - Information Technology Division’s Three-Year Plan.

4. General Services – Approved - Claim Rejection of the General Liability Claim of Lance Pehrson.

5. Police - Approved - Purchase of unmanned aerial vehicle (UAV) in the amount of $9,010.32.

6. Public Utilities – Approved – Bid Award for CIP 23-15, Gas Collection and Control Systems (GCCS) Flare Station Improvements at the Clovis Landfill; and Authorize the City Manager to Execute the Contract on Behalf of the City in the amount of $453,592.11.

7. Public Utilities – Approved – Contract Award for the Purchase of an Automated Water Meter Test Bench with Recirculation System in the Total Amount of $265,552.80; and Authorize the City Manager to Execute the Contract with Ferguson Waterworks on Behalf of the City. 4 AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

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8. Public Utilities – Approved – Waive Formal Bidding Requirements and Authorize the Purchase of a Case 521G XT Wheel Loader Tractor off the Sourcewell Cooperative Purchasing Contract from Sequoia Equipment Company in the amount of $202,883.47.

ADMINISTRATIVE ITEMS – 6:30

6:30 ITEM 9 - ADOPTED - ORD. 23-11, OA 2023-02, A REQUEST TO AMEND THE DENSITY RANGE OF THE R-3 (MULTIFAMILY HIGH DENSITY) ZONE DISTRICT TO INCREASE THE MAXIMUM DENSITY FROM 25 TO 30 UNITS PER ACRE AND TO MODI FY THE MAXIMUM HEIGHT FOR T HE R-3 ZONE DISTRICT FROM 35 FEET TO 45 FEET TO ACCOMMODATE THE HIGH ER DENSITY. (VOTE: 3 -1-1 WITH COUNCILMEM BER

BASGALL ABSENT AND COUNCILMEMBER PEARCE VOTING NO)

Motion for approval by Councilmember Mouanoutoua, seconded by Councilmember Bessinger. Motion carried by unanimous vote.

COUNCIL ITEMS – 6:31

6:38 ITEM 10 - CONSIDERED – A REQUEST TO CREATE A YOUTH COMMISSION FOR THE PURPOSE OF ENGAGING YOUTH VOICES IN THE CITY OF CLOVIS.

David Raul, resident, spoke in support to create a youth commission and suggested for the City to engage FFA and 4-H.

Motion to create a youth commission for the purpose of engaging youth voices in the City of Clovis. Motion for approval by Councilmember Mouanoutoua, seconded by Councilmember Pearce. Motion carried by unanimous vote.

6:32 ITEM 11 - APPROVED - APPOINTMENTS TO T HE FRESNO/CLOVIS COM MUNITY MEDIA AUTHORITY.

Motion for approval by Councilmember Bessinger, seconded by Councilmember Basgall.

Motion carried by unanimous vote.

CITY MANAGER COMMENTS – 6:47

COUNCIL COMMENTS – 6:48

Mayor Ashbeck adjourned the meeting of the Council to October 9, 2023

Meeting adjourned: 7:04 p.m.

______________________________ ________________________________ Mayor City Clerk
5 AGENDA ITEM NO. 1.

TO: Mayor and City Council
FROM: Finance Department
DATE: October 9, 2023
SUBJECT: Finance - Approval – Res. 23-___, Amending the 2023-24 Budget to reappropriate carryover funding from the 2022-23 budget.

ATTACHMENTS: 1. Res. 23-___, Amendments to the 2023-24 Budget

2. Description of Projects

CONFLICT OF INTEREST
Councilmembers should consider recusal if a campaign contribution exceeding $250 has been received from the project proponent (developer, applicant, agent, and/or participants) since January 1, 2023 (Government Code 84308).

RECOMMENDATION
That the Council approve Resolution 23 -___; Reappropriating certain Capital Projects, Services and Capital Outlays from Fiscal Year 2022-23 to 2023-24 by Fund and Department as shown on Attachment A of Attachment 1 to the Resolution and as described on Attachment 2.

EXECUTIVE SUMMARY
During the budget process, estimates are made as to projects and services expected to be completed by year-end. For a variety of reasons, some of these projects and services are not completed by June 30 th. These unspent funds are available for reappropriation to the next fiscal year. This request requires Council approval as it amends the next year’s budget.

These projects and services will be completed during the next fiscal year.

BACKGROUND
As part of the preparation of the 2023-24 Annual Budget, certain projects in the Commun ity Investment Program, capital outlays and services in the operation budgets were estimated to be completed by June 30, 2023, or at least contracts awarded, or purchase orders issued.

Because of unforeseen delays or planned postponements contracts or purchase orders were not awarded in Fiscal Year 2022 -23 as originally anticipated. Because these projects were expected to be completed in Fiscal Year 2022-23, they were not re-budgeted in Fiscal Year 2023-24.
6 AGENDA ITEM NO. 2.

Included on Attachment 2 is a description of the projects to be reappropriated from the various departments with the reason given by the department for the request for reappropriation.

FISCAL IMPACT
The estimated fund balances for the year-end 2022-23 included the anticipated expenditure of funds for these items. Since these items were not encumbered and the funds not expended, the year -end balances will be higher than expected. Sufficient resources are available to cover these expenditures.

REASON FOR RECOMMENDATION
In order to complete the planned projects and procure the necessary items, it is necessary to reappropriate the items to Fiscal Year 2023-24 to provide the budget authorization.

ACTIONS FOLLOWING APPROVAL
Purchase orders or contracts for the reappropriated items will be issued, in most cases, within ninety days.

Prepared by: Gina Daniels, Assistant Finance Director

Reviewed by: City Manager AH

7 AGENDA ITEM NO. 2.

ATTACHMENT 1

RESOLUTION 23-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS
APPROVING AMENDMENTS TO THE 2023-24 BUDGET

WHEREAS, the City Council of the City of Clovis approved the 20 23-24 Budget on June 19, 2023; and

WHEREAS, some capital projects were not initiated, and related capital outlays and services were not purchased in 2022-23; and

WHEREAS, the 2023-24 Budget assumed that the items would be completed, and no provision was made for said items in the 20 23-24 Budget and the Fund Balances were adjusted accordingly; and

WHEREAS, the ending June 30, 20 23. Fund Balances will be greater by the amount of those capital outlays and services not purchased in 2022-23; and

WHEREAS, the Council desires that the items be completed.

NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis amend the 2023- 24 Budget as provided in Attachment A for the “Summary of Expenditures by Fund” and the “Summary of Expenditures by Department.”

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on October 9, 2023, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: October 9, 2023

______________________________ ______________________________ Mayor City Clerk

8 AGENDA ITEM NO. 2.

ATTACHMENT A

SUMMARY OF REVENUES BY DEPARTMENT

Department Amount
General Services $ 50,000
Police 86,900

Total Revenues by Department $ 136,900

SUMMARY OF REVENUES BY FUND
Fund Amount
General $ 86,900
Transit 50,000

Total Revenues by Fund $ 136,900

____________________________________________________

SUMMARY OF EXPENDITURES BY DEPARTMENT

Department
City Manager $ 4,263,000
General Services 201,000
Public Utilities 3,610,000
Planning & Development Services 213,100
Capital Improvement 32,612,000

Total Expenditures by Department $ 40,899,100

SUMMARY OF EXPENDITURES BY FUND

Fund Amount
General $ 2,110,000
General Services 1,066,000
Information Services 4,263,000
Fleet 880,000
Refuse 150,000
Transit 50,000
Sewer Enterprise 1,780,000
Water Enterprise 750,000
Planning & Development Services 213,100
Sewer Construction-Enterprise 12,000
Sewer Construction-Developer 1,024,000
Park Improvement 1,661,000
Street Construction 14,859,000
Water Construction-Enterprise 4,098,000
Water Construction-Developer 6,933,000
Community Sanitation-Enterprise 1,050,000
Total Expenditures by Fund $ 40,899,100
9 AGENDA ITEM NO. 2.

Department/Account Number Description and Explanation Bid Status Amount Police
Impound Tow Fee Revenue Impound Tow Fee Revenue 86,900$ 56300 46338 Delayed due to grant funding
Transit - Stageline
Low Carbon Transit Operations 50,000$
34800 45073
Total Revenue Reappropriations 136,900$
Transit - Stageline
Low Carbon Transit Operations Route Improvements 50,000$ 34800 68131 Delayed due to limited staff
City Manager
Information Technology
Wireless/Internet Services Internet Service at Disaster Recovery site 25,000$ 36200 63280 Awaiting resiliency hardware
Computer Consulting Cybersecurity Assessment and Services 30,000 36200 63301 Delayed due to limited staff
Central Processors Enterprise Resource Planning/Utility Billing System 3,740,000 36200 68201 Postponed due to evaluation
High Speed Network Equipment Server room/network resiliency project 140,000 36200 68206 Delayed due to limited equipment availability Dept Hardware/Software Systems Fleet Software System Upgrade 50,000 36200 68208 Request for Proposals (RFP) Evaluations delayed Dept Hardware/Software Systems PD/Fire HQ Uninterruptible Power Supply system 130,000 36200 68208 RFP Evaluations delayed
Computer Aided Dispatch-Police Sys New World Law Enforcement Records 113,000 36200 68260 Management System (LERMS) Upgrade
Delayed due to product availability
Central Processors Phone System Upgrades 35,000
36300 68201 Delayed due to limited staff
ATTACHMENT 2
Expenditures
2022 - 2023 Reappropriations
Operations and Capital Improvement Program
Revenues

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10 AGENDA ITEM NO. 2.

Department/Account Number Description and Explanation Bid Status Amount Total City Manager Department 4,263,000$
General Services Department
Facilities
Building Repair - City Hall Building Repair 60,000 $
33300 63401 Limited staff availability
Building Repair - Public Safety Police dispatch kitchen remodel 60,000 33300 63402 Limited staff availability
Building Repair - Public Safety Pahnia office remodel 4,500 33300 63402 Limited staff availability
Building Repair - Recreation Tuff Shed 10,000
33300 63412 Limited staff availability
Furnishings Police chair replacement for staff 10,000
33400 68103 Limited staff availability
Furnishings Station #1 & #5 Refrigerators 4,000
33400 68103 Limited staff availability
Furnishings Station #5 washer/dryer replacement 2,500
33400 68103 Limited staff availability
Total General Services Department 151,000 $
Public Utilities Department
Parks
Other Services Rotary Park electrical lighting repair 4 50,000 $ 73000 63315 Construction delay
Fleet Capital
Standard Pick-ups Purchase and build-out 4 180,000
75100 68710 No vehicles available to purchase
Light Duty Truck Purchase and build-out 2 250,000
75100 68720 No vehicles available to purchase
Heavy Duty Truck Purchase and build-out 2 100,000
75100 68721 No vehicles available to purchase
Refuse Trucks Purchase and build-out 2 350,000
75100 68724 No vehicles available to purchase
Refuse
Corp Yard Expansion Building Maintenance 2 50,000
76100 71355 Construction delay

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11 AGENDA ITEM NO. 2.

Department/Account Number Description and Explanation Bid Status Amount Landfill Materials/Supplies Hauling of Asphalt/Concrete grindings 1 100,000 76200 64235 Construction delay
Public Utilities Department - continued
Sewer
Consulting Services Misc. consulting for Water Reuse 2 150,000 76500 63301 Facility Biochemical Oxygen Demand
Construction delay
Repair & Maintenance outside vendor Supervisory Control & Data Acquisition 1 80,000 76500 63455 (SCADA) upgrade
Construction delay
Misc. Sewer Equipment New pump for Pump Station E 2 150,000 76500 68525 Project delay
Plant and Trunk Capital Regional Plant Comm. Improv Project 3 1,400,000 76500 73015 Project delay
Water
Consulting Services Water Rate Study 2 150,000
77000 63301 Project delay
Repair & Maintenance outside vendor SCADA Upgrade 1 300,000 77000 63455 Project delay
Specialty Equipment Meter test bench 1 300,000
77000 68750 Unable to purchase
Total Public Utilities Department 3,610,000 $
Planning & Development Services
Furnishings Replace carpet 50,000 $
74100 68103 Quote delay
Furnishings Replace carpet 155,000
74510 68103 Quote delay
Training - classes & seminars Construction Management grad certificate 8,100 74540 65102 Delay in graduating
Total Planning & Development Services 213,100 $

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12 AGENDA ITEM NO. 2.

Department/Account Number Description and Explanation Bid Status Amount Community Investment Program
Government Facilities
Fire Station #2 - Training FacilityBuild temporary training building 50,000$ 9000071058 In progress
Government Facilities - continued
Fire Station #2 Rebuild Rebuild the existing Fire Station 2 480,000 90000 71059 In progress
Fire Station #4 - Remodel Kitchen Remodel 64,000
90000 71079 Limited staff availability
San Gabriel Park - Restroom Reroof Building roof restoration 50,000 90000 71087 In progress
Fire Training Center Drainage Improve site drainage around building 27,000 90000 71104 In progress, no bid necessary
Fiber Optic - Leonard Avenue Fiber Optic - Leonard to Bullard 83,000 90000 71254 In progress
Slurry seal PD parking lot Asphalt/slurry sealing rejuvenation 50,000 90000 71271 In progress
Landmark Square - Library District Civic Center North site improvements 354,000 90000 71324 In progress
Landmark Square - Senior Center Civic Center North site Improvements for 538,000 90000 71325 Senior Center
In progress
Senior Ctr Exterior Beam Replace Replace exterior beams on existing Senior Center 97,000 90000 71342 In progress
Civic Center Landscape Design for City Hall/Civic Center Campus 17,000 90000 71361 Improvements
In progress
Civic Center ADA Improvements Civic Center American Disability Act (ADA) Imprvmnts 118,000 90000 71392 In progress
Transit Station Construct new Transit Building 448,000
90000 71428 In progress
Fire Station #6 Property acquisition for Fire Station #6 70,000 90000 71435 In progress
Fiber Optics Installation Miscellaneous fiber installations 30,000 90000 71450 In progress, no bid necessary
Public Safety Facility Flooring RepairReplace Flooring at Public Safety Building 34,000 90000 71453 In progress, no bid necessary

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13 AGENDA ITEM NO. 2.

Department/Account Number Description and Explanation Bid Status Amount Capital Assessment Capital Assessment 298,000
90000 71464 In construction
Fiber Optic Install to Fire Station 6 Fiber Optic Installation to Fire Station 6 107,000 90000 71465 In progress
Letterman Park - Irrigation System Replace irrigation system 60,000 90000 75191 In progress
Sewer Capital Projects - Enterprise Fund
Misc. Sewer main replacement Miscellaneous Sewer main replacement 12,000 91000 72632 In progress
Sewer Capital Projects - Developer Fund
Shaw Sewer Main-Dewolf to McCall Install Sewer main in Shaw (PhaseII) 406,000 92000 72141 In progress
Sewer Master Plan Master planning for new General Plan 422,000 92000 73200 In progress
Shepherd/Willow Pump Station Design location of Shepherd/Willow Pump Station 50,000 92000 73205 In progress
Shaw Avenue Recycled Water Main Install Recycled water main in Shaw (Phase II) 133,000 92000 73376 In progress
Nees Sewer Main-Minnewawa/Clovis Install Sewer main in Nees Avenue 13,000 92000 73377 In progress
Park Improvements
SR168/Enterprise Canal Bridge Pedestrian Bridge over SR168/ Enterprise Canal 775,000 93000 74980 In progress
Misc. Developer Park Projects Miscellaneous developer park projects 440,000 93000 75015 In progress
Sierra Bicentennial Park Dog Park Sierra Bicentennial Park Dog Park 73,000 93000 75019 In progress
Letterman Park Dog Park Letterman Park Dog Park 168,000 93000 75039 In progress
Gould Canal Trail Peach to Minnewawa 150,000
93000 75581 In progress
Loma Vista Village Green Park Park site in the Loma Vista area 55,000 93000 75635 In progress
Street Improvements
Plan Lines Create Plan lines for area north of Shepherd 40,000 9500074007 In progress

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14 AGENDA ITEM NO. 2.

Department/Account Number Description and Explanation Bid Status Amount Lane Reduction study Various lane reduction surveys 29,000 9500074019 In progress
Preventative Maintenance Local street preventative maintenance 137,000 9500074020 In progress
Minnewawa - Alluvial to HerndonStreet Widening 733,000
9500074059 In design - Regional Surface Transportation Program funded
Street Improvements - continued
Bicycle & Pedestrian FacilitiesStripe for bike lanes 35,000 9500074110 In progress
Herndon - Temperance to DeWolf Street widening & signals 4,916,000 95000 74184 In design - Regional Measure C funded
Miscellaneous Concrete Repairs Miscellaneous improvements at various locations 461,000 95000 74210 In progress
American Disability Act Survey Citywide survey of City facilities 50,000 95000 74211 In progress
Miscellaneous Construction Repairs Miscellaneous improvements at various locations 262,000 95000 74215 In progress
Sunnyside - Barstow to Shaw Reconstruct/overlay street 20,000 95000 74483 Under design
Willow - Shaw to Barstow Reconstruct/overlay street 17,000 95000 74514 In progress
Trail Pavement Maintenance Maintenance on areas of the trail system 275,000 95000 74561 In progress
Local Street ADA ramps American Disability Act (ADA) improvements- 525,000 95000 74567 City ramps
In progress
Ashlan - West of Leonard Street Widening 316,000
95000 74568 In progress
Shepherd/Peach Intersection Install traffic signal at the intersection 825,000 95000 74584 In progress
Nees/Armstrong Intersection Install traffic signal at the intersection 138,000 95000 74585 In progress
Alleys - SW of Pollasky/Mitchell Alley rehabilitation 100,000 95000 74586 In progress
Horizontal Control System Survey city horizontal control system 20,000

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15 AGENDA ITEM NO. 2.

Department/Account Number Description and Explanation Bid Status Amount 95000 74587 In progress
Shepherd Signal Interconnect Signal Interconnect 79,000 95000 74595 In progress
Armstrong - Bullard to Sierra Reconstruct/Overlay street 49,000 95000 74692 In progress
DeWolf/Owen Mtn Roundabout New roundabout 145,000
95000 74767 In progress
Shaw - Armstrong to Temperance Reconstruct/Overlay street 22,000 95000 74844 In progress
Street Improvements - continued
Misc. wheelchair ramps Install wheelchair accessible ramps 100,000 95000 74886 In progress
Sunnyside Widening - Third to FifthStreet Widening, reconstruct/overlay 969,000 9500074966 In design - Measure C funded
Pavement Maintenance - crack seal Crack sealing of various City streets 60,000 95000 74971 In progress
Pavement Management System Development of the pavement management system 39,000 95000 74975 In progress
Gettysburg - Sierra Vista to Clovis Reconstruct/Overlay street 1,041,000 95000 74977 In progress
Bullard - Armstrong to Temperance Reconstruct/Overlay street 134,000 95000 74979 In progress
Armstrong - Tollhouse to Sierra Reconstruct/Overlay street 163,000 95000 74981 In progress
Barstow - Villa to Minnewawa Reconstruct/Overlay street 500,000 95000 74991 In progress
Fowler - Ashlan to City limits Reconstruct/Overlay street 570,000 95000 74992 In progress
Sunnyside - Fifth to Barstow Reconstruct/Overlay street 1,937,000 95000 74994 In design - Measure C funded
Local Street Improvements Slurry seal local streets 152,000 95000 74995 In progress - Measure C funded
Water Capital Projects - Enterprise Fund
Recharge Facility Locate a recharge site 50,000
9600077501 Limited staff availability
Aquifer Storage Recovery Recharge alternative 50,000

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16 AGENDA ITEM NO. 2.

Department/Account Number Description and Explanation Bid Status Amount 9600077502 Limited staff availability
SWTP - High Service Pumps VFDAdd pumps at the Surface Water Treatment 1,697,000 9600077503 Plant (SWTP)
In progress
Santa Ana/Clovis Water Main Modify water mains in the intersection 197,000 9600077504 In progress
SWTP Pretreatment Add pretreatment to existing facilities 1,465,000 9600077528 Limited staff availability
SWTP Process Addition Addition to the treatment process 30,000 9600077531 Limited staff availability
Well 18 GAC Install Granular Activated Carbon (GAC) 609,000 9600077573 at Well 18
Limited staff availability
Water Capital Projects - Developer
Water Master Plan Master planning of facilities 220,000 9700077090 In progress
SWTP Expansion Increase capacity of the plant 200,000
97000 77529 In design
SWTP Process Addition Additional ozone treatment 10,000 97000 77531 In design
SWTP Storage Tank Addition Additional tank/Surface Water Treatment Plant 200,000 97000 77532 In design
Northeast SWTP Develop northeast Surface Water Treatment Plant 100,000 97000 77536 In design
Shaw Avenue Water Main Install Water Main in Shaw Ave - DeWolf to McCall 337,000 97000 77539 In progress
Well 34 Aux Power Generator at well Site 34 101,000
97000 77587 In progress
Northern Water Intertie Water Main connection to City of Fresno at Willow 425,000 97000 77750 Limited staff availability
Water Storage Reservoir #9 Acquire & construct storage in Northwest area 3,712,000 97000 78045 In progress
Water Storage Reservoir #10 Construct water storage tank in Northwest area 1,628,000 97000 78050 In progress
Community Sanitation Improvements - Enterprise Fund
Landfill Electric Power Extension of power to west end of property 175,000 99500 81170 In progress

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17 AGENDA ITEM NO. 2.

Department/Account Number Description and Explanation Bid Status Amount Landfill Transfer Station Acquire and construct a Refuse Satellite Facility 775,000 99500 81205 In progress
Landfill Solar Install Solar panels on landfill buffer area 100,000 99500 81211 In progress
Total Community Investment Program 32,612,000 $
Total Expenditure Reappropriations 40,899,100$
Already bid 1
Not yet bid 2
No bid necessary 3
Under bid threshold 4

BID STATUS KEY

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18 AGENDA ITEM NO. 2.

TO: Mayor and City Council
FROM: Finance Department
DATE: October 9, 2023
SUBJECT: Finance – Receive and File – Investment Report for the Month of June 2023.

ATTACHMENTS: 1. Distribution of Investments

2. Monthly Investment Transactions

3. Certificates of Deposit

4. Municipal Securities

5. Graph of June 30, 2023 Treasury Rates

EXECUTIVE SUMMARY
Attached is the Investment Report for the month of June 2023. Shown in Attachment 1 is the distribution of investments which lists all the individual securities owned by the City with the book and market values. Book value is the actual price paid for the investment. Market value is the amount that the investment is worth if sold in the open market. The market value (which fluctuates daily) that is used in the report is as of the last working day of the month. Attachment 2 reflects the monthly investment transactions for the month of June 2023. Attachment 3 list s the certificates of deposit. Attachment 4 lists the municipal securities. Attachment 5 is a graph of Treasury rates on June 30, 2023.

The investment of the City’s funds is performed in accordance with the adopted Investment Policy. Funds are invested with the following objectives in mind:

1. Assets are invested in adherence with the safeguards and diversity of a prudent investor.

2. The portfolio is invested in a manner consistent with the primary emphasis on preservation of the principal, while atta ining a high rate of return consistent with this guideline. Trading of securities for the sole purpose of realizing trading profits is prohibited.

19 AGENDA ITEM NO. 3.

3. Sufficient liquidity is maintained to provide a source for anticipated financial obligations as they become due.

4. Investments may be made, consistent with the Investment Policy Guidelines, in fixed income securities maturing in three years or less and can be extended to five years with the City Manager’s approval.

The Finance Department invests the City ’s assets with an expectation of achieving a total rate of return at a level that exceeds the annualized rate of return on short -term government guaranteed or insured obligations (90 -day Treasury bills) and to assure that the principal is preserved with minimal risk of depreciation or loss. In periods of rising interest rates, the City of Clovis portfolio return may be less than that of the annualized 90 -day Treasury bill. In periods of decreasing interest rates, the City of Clovis portfolio return may be greater than the annualized 90-day Treasury bill. The current 90 -day Treasury bill rate (annualized) is 4.01%. The rate of return for the City of Clovis portfolio is 3.52%. The goal for the City of Clovis investment return is 120% of the 90 -day Treasury bill rate. The current rate of return is 88% of the Treasury bill rate.

In accordance with the Investment Policy, the investment period on each investment does not exceed three years and can be extended to five years with the City Manager’s approval. As of June 2023, the average investment life of the City’s investment portfolio is 1.83 years.

Current Investment Environment and Philosophy
During the month of June 2023, the federal funds rate remained at 5.00%-5.25%. On June 30, 2023, the Treasury yield curve increased slightly from 3-month to 6-month notes, then decreased to 10-year notes.

Certificates of Deposit (CD’s)
The City purchases both negotiable and non-negotiable Certificates of Deposit (CD’s). Although negotiable CD’s can be traded, it is the City’s policy to buy and hold all CD’s. Negotiable CD’s are held by U.S. Bank, a third party custodian. Non-negotiable CD’s are held in the City’s safe.

Purchases and Maturities
• 1 government security totaling $5,500,000 was purchased. • 0 government securities were called or matured.
• 5 certificates of deposit totaling $1,250,000 were purchased. • 0 certificates of deposit were called or matured.
• 1 municipal security totaling $635,000 was purchased. • 1 municipal security totaling $1,000,000 matured.

Market Environment
• During June the federal funds rate remained at 5.00%-5.25%. • On June 30, the yield curve increased slightly from 3 -month to 6 -month notes, then decreased to 10-year notes. See Attachment 5, Graph of Treasury Rates on June 30, 2023.

Prepared by: Jeffrey Blanks, Deputy Finance Director
Reviewed by: City Manager AH
20 AGENDA ITEM NO. 3.

STATED

DAYS TO

MATURITY

NET BOOK MARKET YIELD TO INTEREST INVEST MATURIT Y FROM COST VALUE VALUE * MATURIT Y RATE DATE DATE 6/30/2023

GOV'T SECURITIES
FFCB 5,000,000 5,000,000 4,825,100 0.250% 0.250% 03/01/21 03/01/24 245 FHLB 4,998,000 4,999,114 4,926,400 3.276% 3.250% 08/17/22 03/08/24 252 FHLB 1,994,000 1,997,205 1,975,140 3.835% 3.625% 09/14/22 03/08/24 252 FFCB 1,999,000 1,999,760 1,928,420 0.317% 0.300% 03/24/21 03/18/24 262 FHLB 5,000,000 5,000,000 4,763,200 0.350% 0.350% 06/07/21 06/07/24 343 FHLB 941,770 964,166 953,810 4.500% 0.700% 11/17/22 06/24/24 360 FHLB 4,969,000 4,984,831 4,711,550 1.274% 1.050% 01/20/22 11/15/24 504 FHLB 1,595,506 1,636,184 1,614,313 4.515% 0.500% 11/16/22 12/30/24 549 FNMA 1,857,400 1,877,453 1,850,280 4.415% 0.500% 03/23/23 02/24/25 605 FNMA 930,300 940,088 925,350 4.338% 0.520% 03/23/23 02/25/25 606 FHLB 932,200 941,694 926,790 4.328% 0.625% 03/23/23 02/27/25 608 FHLB 3,980,000 3,988,886 3,777,200 1.922% 1.750% 02/28/22 02/28/25 609 FHLB 4,000,000 4,000,000 3,840,080 2.750% 2.750% 04/25/22 04/25/25 665 FAMCMTN 3,947,600 3,969,870 3,681,000 1.121% 0.750% 12/16/21 07/28/25 759 FHLB 5,000,000 5,000,000 4,861,350 3.600% 3.600% 08/30/22 08/28/25 790 FAMCMTN 4,948,500 4,971,051 4,570,500 0.869% 0.600% 10/14/21 09/08/25 801 FHLB 871,150 876,657 859,133 3.886% 0.500% 04/26/23 11/25/25 879 FHLB 4,963,000 4,978,102 4,484,700 0.750% 0.580% 09/08/21 02/11/26 957 FHLB 3,922,000 3,950,581 3,574,000 1.229% 0.750% 12/16/21 02/24/26 970 FHLB 2,751,000 2,761,826 2,698,380 3.916% 0.790% 05/17/23 03/16/26 990 FFCB 4,967,500 4,978,705 4,452,250 1.075% 0.940% 10/14/21 09/28/26 1,186 FHLB 3,649,200 3,730,358 3,585,840 3.342% 1.150% 06/29/22 10/28/26 1,216 FHLB 5,988,000 5,991,831 5,387,940 1.291% 1.250% 11/24/21 11/24/26 1,243 FHLB 5,127,757 5,090,131 4,610,400 1.580% 2.125% 01/20/22 12/11/26 1,260 FHLB 4,043,250 4,141,528 3,959,607 3.397% 1.020% 06/29/22 02/24/27 1,335 FHLB 4,550,000 4,636,350 4,432,693 3.173% 1.020% 08/17/22 02/24/27 1,335 FHLB 3,695,200 3,772,718 3,623,682 2.564% 0.900% 03/31/22 02/26/27 1,337 FHLB 6,072,400 6,151,034 5,908,046 3.737% 0.900% 01/19/23 02/26/27 1,337 FHLB 5,247,000 5,315,594 5,105,609 4.329% 0.900% 02/16/23 02/26/27 1,337 FHLB 5,050,770 5,134,515 4,984,878 3.971% 1.000% 12/14/22 02/26/27 1,337 FHLB 4,000,000 4,000,000 3,706,320 2.375% 2.375% 03/08/22 03/08/27 1,347 FFCB 5,160,000 5,206,277 5,117,280 3.996% 0.830% 03/23/23 02/22/28 1,698 FHLB 3,124,500 3,121,317 3,028,920 3.553% 4.500% 05/17/23 03/10/28 1,715 FFCB 6,102,000 6,098,369 5,930,040 3.501% 3.875% 04/26/23 04/25/28 1,761 FFCB 5,354,250 5,355,642 5,242,160 4.349% 3.740% 06/14/23 04/27/28 1,763 SECURITIES TOTAL 136,732,253$ 137,561,837 $ 130,822,360 $ LAIF 75,000,000$ 75,000,000 $
Municipal Issuance 56,361,225$ 54,477,583 $
Sweep Account (US Bank) 28,879,606$ 28,879,606 $ TOTAL CD'S 25,495,000$ 24,736,894 $
TOTAL INVESTMENTS 323,297,668$ 313,916,443 $
* Market values for securities obtained from US Bank.

City of Clovis
Distribution of Investments
As of June 30, 2023
ATTACHMENT 1
21 AGENDA ITEM NO. 3.

Activity Maturity
Institution Description Activit y Amount Market Value Rate Date Date FFCB Gov. Sec. Purchase 5,500,000 5,354,250 3.740% 06/14/23 04/27/28 Beverly Hills Pub Auth Mun Iss. Purchase 635,000 635,000 1.514% 06/15/23 06/01/28 Chartway Fed Cr Un CD Purchase 250,000 250,000 4.900% 06/09/23 06/09/26 Customers Bank CD Purchase 250,000 250,000 4.700% 06/14/23 06/15/26 First Technology Fed Cr CD Purchase 250,000 250,000 5.150% 06/30/23 12/30/25 Latino Cmnty Cr Un CD Purchase 250,000 250,000 4.900% 06/27/23 06/29/26 Leaders Cr Un CD Purchase 250,000 250,000 5.000% 06/30/23 06/30/26 Huntington Bech Calif Pen Mun Iss. Maturity 1,000,000 1,000,000 0.381% 06/15/23 06/15/23

PORTFOLIO DATA
Current Month (06/23)
Book Market
CD'S 25,495,000 $ 24,736,894 $
Gov't Securities* 137,561,837 130,822,360
Municipal Securities 56,361,225 54,477,583
LAIF 75,000,000 75,000,000
Sweep Account (Union Bank) 28,879,606 28,879,606
TOTAL 323,297,668 $ 313,916,443 $
Prior Month (05/23)
Three Months Previous (03/23)
Book Market Book Market
CD'S 24,245,000 $ 23,567,537 $ CD'S 23,495,000 $ 22,921,197 $ Gov't Securities* 132,114,241 125,987,536 Gov't Securities* 119,265,591 114,207,766 Municipal Securities 59,415,000 55,307,527 Municipal Securities 56,870,000 52,675,462 LAIF 75,000,000 75,000,000 LAIF 75,000,000 75,000,000
Sweep Account (Union Bank) 34,817,378 34,817,378 Sweep Account (Union Bank) 30,827,750 30,827,750 TOTAL 325,591,619 $ 314,679,978 $ TOTAL 305,458,341 $ 295,632,175 $ Six Months Previous (12/22)
One Year Previous (06/22)
Book Market Book Market
CD'S 19,995,000 $ 19,489,847 $ CD'S 12,495,000 $ 12,207,735 $ Gov't Securities* 125,365,607 118,704,819 Gov't Securities* 131,232,711 127,006,620 Municipal Securities 52,935,000 48,186,516 Municipal Securities 25,000,000 23,571,510 LAIF 74,905,243 74,905,243 LAIF 74,511,731 74,511,731
Sweep Account (Union Bank) 21,537,434 21,537,434 Sweep Account (Union Bank) 71,690,282 71,690,282 TOTAL 294,738,284 $ 282,823,859 $ TOTAL 314,929,724 $ 308,987,878 $ *Adjusted Quarterly for Premium/Discount Amortization
As of June 30, 2023
Monthly Investment Transactions
City of Clovis
ATTACHMENT 2
22 AGENDA ITEM NO. 3.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Negotiable CDs COST PRICE RATE DATE DATE 06/30/23 FREQUENCY New York Cmnty Bank 250,000 244,495.00 0.350% 12/11/20 12/11/23 164 QUARTERLY Transportation Alliance Bk 250,000 241,272.50 0.250% 03/12/21 03/12/24 256 QUARTERLY Preferred Bank 250,000 240,820.00 0.250% 03/25/21 03/25/24 269 QUARTERLY Bankunited Natl Assn 245,000 236,116.30 0.450% 03/31/21 04/01/24 276 QUARTERLY Greenstate Credit Union 250,000 238,255.00 0.450% 06/16/21 06/17/24 353 QUARTERLY Eaglemark Savings Bank 250,000 237,670.00 0.400% 06/30/21 06/28/24 364 QUARTERLY Texas Exchange Bk 250,000 237,615.00 0.500% 07/09/21 07/09/24 375 QUARTERLY BMW Bk North Amer 250,000 237,210.00 0.550% 07/30/21 07/30/24 396 QUARTERLY Toyota Finl Svgs 250,000 236,212.50 0.650% 09/09/21 09/09/24 437 QUARTERLY State Bk India 250,000 235,967.50 0. 650% 09/17/21 09/17/24 445 QUARTERLY Ubs Bank Usa 250,000 234,350.00 0.750% 11/17/21 11/18/24 507 QUARTERLY Webbank Salt Lake City 250,000 234,102.50 0.750% 11/29/21 11/29/24 518 QUARTERLY Medallion Bank Salt Lake City 250,000 233,932.50 0.900% 12/20/21 12/20/24 539 QUARTERLY Beal Bank 250,000 233,467.50 0.950% 01/19/22 01/15/25 565 QUARTERLY Mountian Amer Fed 250,000 242,110.00 3.450% 08/31/22 02/28/25 609 QUARTERLY Barclays Bk 250,000 235,007.50 1.700% 03/09/22 03/10/25 619 QUARTERLY Goldman Sachs Bk 250,000 234,807.50 1.650% 03/09/22 03/10/25 619 QUARTERLY Safra National Bk 250,000 235,922.50 2.000% 03/23/22 03/24/25 633 QUARTERLY Pentagon Federal Cr Un 250,000 235,732.50 2.000% 03/28/22 03/28/25 637 QUARTERLY Beal Bank 250,000 236,540.00 2.200% 04/06/22 04/02/25 642 QUARTERLY JP Morgan Chase 250,000 237,722.50 2.500% 04/08/22 04/08/25 648 QUARTERLY First Natl Bank 250,000 241,202.50 2.200% 04/12/22 04/11/25 651 QUARTERLY One Community Bank 250,000 238,130.00 2.700% 04/29/22 04/29/25 669 QUARTERLY Americu Credit Union 250,000 238,517.50 2.800% 05/02/22 05/02/25 672 QUARTERLY Synchrony Bank Retail 250,000 239,635.00 3.100% 05/20/22 05/20/25 690 QUARTERLY Connexus Credit Union 250,000 239,015.00 3.000% 05/26/22 05/27/25 697 QUARTERLY Bmo Harris Bank 250,000 239,442.50 3.150% 06/17/22 06/17/25 718 QUARTERLY Saco Biddeford 250,000 238,045.00 2.850% 06/17/22 06/17/25 718 QUARTERLY Baxter Credit Union 250,000 250,000.00 3.400% 06/28/22 06/30/25 731 QUARTERLY Capital One Bank 250,000 240,275.00 3.350% 06/29/22 06/30/25 731 QUARTERLY American First Cr Un 250,000 239,540.00 3.250% 07/15/22 07/15/25 746 QUARTERLY Trustone Financial Cr Un 250,000 239,477.50 3.250% 07/19/22 07/21/25 752 QUARTERLY American Natl Bank 250,000 238,635.00 3.100% 07/27/22 07/28/25 759 QUARTERLY TCM Bank 250,000 239,870.00 3.350% 07/28/22 07/28/25 759 QUARTERLY Generations Bank 250,000 240,050.00 3. 400% 08/03/22 08/04/25 766 QUARTERLY Direct Fed Credit 250,000 239,610.00 3.500% 08/17/22 08/18/25 780 QUARTERLY Resource One Credit 250,000 239,357.50 3.300% 08/17/22 08/18/25 780 QUARTERLY Connext Credit 250,000 240,225.00 3.500% 08/31/22 08/29/25 791 QUARTERLY Skyone Fed Credit 250,000 240,702.50 3.600% 08/30/22 09/02/25 795 QUARTERLY Credit Union of Texas 250,000 240,632.50 3.600% 09/14/22 09/15/25 808 QUARTERLY Forbright Bank 250,000 240,040.00 3.500% 09/16/22 09/16/25 809 QUARTERLY Ally Bank Sandy Utah 250,000 242,850.00 4.050% 09/29/22 09/19/25 812 QUARTERLY Alabama Credit Union 250,000 240,495.00 3.600% 09/20/22 09/22/25 815 QUARTERLY Kemba Finl Credit Union 250,000 242,590.00 4.000% 09/21/22 09/22/25 815 QUARTERLY Farmers Merchants 250,000 241,212.50 3.750% 09/28/22 09/29/25 822 QUARTERLY Jefferson Finl FCU 250,000 243,327.50 4.150% 09/29/22 09/29/25 822 QUARTERLY Dort Finl Credit Union 250,000 242,537.50 4.000% 09/30/22 09/30/25 823 QUARTERLY First National Bank 250,000 236,295.00 3.625% 09/30/22 09/30/25 823 QUARTERLY Numerica Credit Union 250,000 244,107.50 4.200% 09/30/22 09/30/25 823 QUARTERLY Vystar Credit Union 250,000 244,372.50 4.350% 09/30/22 09/30/25 823 QUARTERLY Bell Bank Fargo 250,000 243,210.00 4.150% 10/13/22 10/14/25 837 QUARTERLY Pacific Alliance 250,000 243,480.00 4.200% 10/14/22 10/14/25 837 QUARTERLY z1st Financial Bank 250,000 243,210.00 4.150% 10/13/22 10/17/25 840 QUARTERLY Great Southern Bank 250,000 245,082.50 4.500% 10/20/22 10/20/25 843 QUARTERLY American Bank 250,000 244,270.00 4.350% 10/21/22 10/21/25 844 QUARTERLY Queensborough Natl Bank 250,000 243,700.00 4.100% 10/21/22 10/21/25 844 QUARTERLY Public Alliance Cr Un 250,000 245,022.50 4.500% 10/25/22 10/27/25 850 QUARTERLY First Citizens Bank 250,000 246,120.00 4.700% 10/28/22 10/28/25 851 QUARTERLY LCA Bank Corp 250,000 244,497.50 4.400% 10/28/22 10/28/25 851 QUARTERLY Sharonview Fed Cr Un 250,000 247,745.00 4.850% 10/31/22 10/31/25 854 QUARTERLY City of Clovis
Certificates of Deposit
As of June 30, 2023
ATTACHMENT 3
23 AGENDA ITEM NO. 3.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Negotiable CDs COST PRICE RATE DATE DATE 06/30/23 FREQUENCY City of Clovis
Certificates of Deposit
As of June 30, 2023
United Heritage Cr Un 250,000 246,355.00 4.700% 11/04/22 11/04/25 858 QUARTERLY Capital One Natl Assn 250,000 247,150.00 4.900% 11/16/22 11/17/25 871 QUARTERLY Morgan Stanley Bank 250,000 247,705.00 5.000% 11/18/22 11/18/25 872 QUARTERLY Spokane Teachers Cr Un 250,000 247,687.50 5.000% 11/23/22 11/23/25 877 QUARTERLY Morgan Stanley Private 250,000 246,270.00 4.750% 12/09/22 12/09/25 893 QUARTERLY Community Bank Topeka 250,000 243,620.00 4.300% 12/14/22 12/15/25 899 QUARTERLY Austin Telco Fed 250,000 247,352.50 4.950% 12/16/22 12/16/25 900 QUARTERLY Rogue Credit Union 250,000 248,232.50 5.100% 12/23/22 12/23/25 907 QUARTERLY Alliant Credit Union 250,000 248,192.50 5.100% 12/30/22 12/30/25 914 QUARTERLY First Technology Fed Cr Un 250,000 248,482.50 5.150% 06/30/23 12/30/25 914 MONTHLY Liberty First Cr Un 250,000 244,887.50 4.550% 01/17/23 01/19/26 934 QUARTERLY Capital Educators Fed Cr 250,000 244,882.50 4.550% 01/19/23 01/20/26 935 QUARTERLY Manufacturers Traders 250,000 243,075.00 4.250% 01/31/23 01/23/26 938 QUARTERLY City Natl Bank 250,000 243,715.00 4.350% 01/25/23 01/26/26 941 QUARTERLY Coastlife Cr Un 250,000 245,385.00 4.650% 02/13/23 02/13/26 959 QUARTERLY Achieve Finl Cr Un 250,000 245,367.50 4.650% 02/17/23 02/17/26 963 QUARTERLY California Cr Un Glendale 250,000 244,455.00 4.500% 02/23/23 02/23/26 969 QUARTERLY Truliant Fed Cr Un 250,000 245,012.50 4.600% 02/28/23 02/27/26 973 QUARTERLY Pioneer Fed Cr Un Mtn Home 250,000 245,002.50 4.600% 02/28/23 03/02/26 976 QUARTERLY Tradition Cap Bankk 250,000 244,677.50 4.600% 03/03/23 03/03/26 977 MONTHLY Alaska Fed Cr 250,000 245,900.00 4.650% 03/05/23 03/09/26 983 MONTHLY Mid Carolina Credit 250,000 247,385.00 4.600% 03/13/23 03/13/26 987 MONTHLY Blue Ridge Bank 250,000 247,447.50 4.500% 03/16/23 03/16/26 990 MONTHLY Northwest Bank 250,000 247,445.00 4.600% 03/17/23 03/17/26 991 MONTHLY Valleystar Credit Union 250,000 247,437.50 4.600% 03/20/23 03/20/26 994 MONTHLY First Community Bank 250,000 247,117.50 4.500% 03/22/23 03/23/26 997 MONTHLY Technology Credit Union 250,000 247,432.50 4.650% 03/23/23 03/23/26 997 MONTHLY Cibc Bank 250,000 247,115.00 4.650% 03/24/23 03/24/26 998 MONTHLY Signature Bank 250,000 247,430.00 4. 500% 03/24/23 03/24/26 998 MONTHLY Point West Credit Union 250,000 247,392.50 5.000% 04/12/23 04/13/26 1,018 MONTHLY Flagstar Bank 250,000 247,377.50 4.650% 03/30/23 04/24/26 1,029 MONTHLY Utah Cmnty Credit Union 250,000 244,747. 50 4.600% 04/26/23 04/27/26 1,032 MONTHLY Cross River Bank 250,000 245,007.50 4. 650% 05/19/23 05/19/26 1,054 MONTHLY Raiz FCU 250,000 245,962.50 4.650% 05/24/23 05/26/26 1,061 MONTHLY Usalliance FCU 250,000 245,290.00 4.700% 05/26/23 05/26/26 1,061 MONTHLY Chartway Fed Cr Un 250,000 246,600.00 4.900% 06/09/23 06/09/26 1,075 MONTHLY Customers Bank 250,000 245,250.00 4. 700% 06/14/23 06/15/26 1,081 MONTHLY Latino Cmnty Cr Un 250,000 246,547.50 4.900% 06/27/23 06/29/26 1,095 MONTHLY Leaders Cr Un 250,000 247,235.00 5.000% 06/30/23 06/30/26 1,096 MONTHLY People Bank Co 250,000 245,422.50 4. 650% 03/30/23 03/30/27 1,369 MONTHLY Carroll County 250,000 241,797.50 4.650% 03/30/23 03/30/28 1,735 MONTHLY Discover Bank 250,000 240,190.00 4.350% 04/26/23 04/24/28 1,760 MONTHLY Negotiable CD TOTAL 25,495,000$ 24,736,894 $
CD TOTAL 25,495,000$ 24,736,894 $
ATTACHMENT 3
24 AGENDA ITEM NO. 3.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Municipal Securities COST PRICE RATE DATE DATE 06/30/23 FREQUENCY Fresno Unified Taxable Go Ref Bond 500,000 498,065 0.462% 09/30/20 08/01/23 32 QUARTERLY Pomona Cali Uni Sch Dist Go Bond 815,000 811,870 0.534% 10/20/20 08/01/23 32 QUARTERLY San Jose CA USD Ref Bond 775,000 771,954 0.221% 01/20/21 08/01/23 32 QUARTERLY Vista CA USD Ref Bond 750,000 747,263 0.221% 01/20/21 08/01/23 32 QUARTERLY William Hart Cali HS Go Bond 1,000,000 996,100 0.366% 12/23/20 08/01/23 32 QUARTERLY Jefferson Cali Elem Sch Dist Go Bond 710,000 704,540 0.399% 10/27/20 09/01/23 63 QUARTERLY Santa Rosa Calif Watr Ref Bond 350,000 347,340 0.578% 12/01/20 09/01/23 63 QUARTERLY California St Univ Ref Bond 3,435,910 3,398,614 0.475% 04/01/22 11/01/23 124 QUARTERLY San Diego CA Convention Ref Bond 1,429,391 1,403,644 1.527% 08/18/22 04/15/24 290 QUARTERLY Santa Ana College Ref Bond 438,355 417,406 0.644% 12/17/21 08/01/24 398 QUARTERLY University CA Rev Bond 983,808 959,500 4.350% 09/15/22 05/15/25 685 QUARTERLY Antelope Valley CA Ref Bond 729,129 700,298 1.767% 05/12/22 08/01/25 763 QUARTERLY Chabot Las Positas Cmnty Clg Bond 1,429,622 1,362,605 0.880% 04/29/22 08/01/25 763 QUARTERLY Foothill De Anza Bond 780,170 767,098 0.906% 03/24/23 08/01/25 763 QUARTERLY San Dieguito High School Ref Bond 945,852 930,560 1.661% 10/13/22 08/01/25 763 QUARTERLY Santa Ana CCD Ref Bond 237,996 227,968 0.744% 05/12/22 08/01/25 763 QUARTERLY Orange County Water Dist Ref Bond 858,123 845,019 2.095% 10/13/22 08/15/25 777 QUARTERLY San Jose CA Txble Ser B 2,260,088 2,225,758 2.450% 10/13/22 09/01/25 794 QUARTERLY Los Angeles CA USD Ref Bond 1,006,495 895,000 1.455% 11/15/21 07/01/26 1,097 QUARTERLY Chabot Las Positas Cmnty Clg CA 3,297,340 3,121,308 1.080% 07/27/22 08/01/26 1,128 QUARTERLY Chaffey CA High School Ref Bond 1,517,114 1,455,168 2.475% 06/30/22 08/01/26 1,128 QUARTERLY Huntington Beach HS Dist Ref Bond 3,138,617 2,942,078 1.208% 04/29/22 08/01/26 1,128 QUARTERLY Placentia Yorba USD Ref Bond 1,049,328 988,178 1.070% 05/31/22 08/01/26 1,128 QUARTERLY San Diego CA Cmnty Ref Bond 458,920 437,857 2.299% 04/29/22 08/01/26 1,128 QUARTERLY San Ramon Valley CA USD Ref Bond 2,125,000 1,907,613 1.147% 11/03/21 08/01/26 1,128 QUARTERLY Sonoma Cnty Jr College Ref Bond 1,937,140 1,858,060 2.447% 06/30/22 08/01/26 1,128 QUARTERLY San Diego CA Pub Facs Ref Bond 1,545,466 1,471,015 1.812% 08/18/22 10/15/26 1,203 QUARTERLY CA ST Univ Rev Ref Bond 2,246,397 2,220,575 1.142% 02/17/23 11/01/26 1,220 QUARTERLY El Dorado CA Irr Dist Ref Bond 1,106,163 1,045,809 1.687% 08/18/22 03/01/27 1,340 QUARTERLY University Gen Rev Bond 2,118,041 2,114,613 1.316% 10/13/22 05/15/27 1,415 QUARTERLY El Monte Ca Ref Bond 534,465 523,764 1.326% 03/24/23 06/01/27 1,432 QUARTERLY Los Angeles CA Dept Wtr Ref Bond 2,110,105 2,043,480 5.516% 04/27/23 07/01/27 1,462 QUARTERLY Colton CA Jt Uni Sch 946,880 936,945 1.603% 11/17/22 08/01/27 1,493 QUARTERLY Contra Costa Ref Bond 823,935 794,974 2.163% 09/15/22 08/01/27 1,493 QUARTERLY Foothill De Anza CCD 483,264 477,878 1.473% 12/15/22 08/01/27 1,493 QUARTERLY Fremont CA Uni Sch Dist 961,963 951,467 1.113% 11/17/22 08/01/27 1,493 QUARTERLY Fremont CA USD Ref Bond 1,095,556 1,023,059 2.000% 05/31/22 08/01/27 1,493 QUARTERLY Marin CA Cmnty Clg Dist 319,477 317,530 3.330% 11/17/22 08/01/27 1,493 QUARTERLY Mount San Antonio Cmnty Clg 248,295 247,460 1.139% 11/17/22 08/01/27 1,493 QUARTERLY Mount San Antonio Ref Bond 371,663 369,311 2.329% 10/13/22 08/01/27 1,493 QUARTERLY Saddleback VY Uni Ref Bond 2,896,788 2,739,270 2.400% 08/10/22 08/01/27 1,493 QUARTERLY San Diego CA Com CD 549,368 543,408 2.407% 12/15/22 08/01/27 1,493 QUARTERLY San Ramon Valley Ref Bond 1,305,803 1,268,167 3.415% 09/15/22 08/01/27 1,493 QUARTERLY Santa Monica Cmnty Clg Ref Bond 982,983 949,180 3.050% 09/15/22 08/01/27 1,493 QUARTERLY Sierra CA Cmnty Clg Dist 407,254 403,267 1.129% 11/17/22 08/01/27 1,493 QUARTERLY William Hart CA Un High 174,798 173,440 1.174% 11/17/22 08/01/27 1,493 QUARTERLY Rancho Santiago Cmnty Clg 292,354 289,480 1.106% 11/17/22 09/01/27 1,524 QUARTERLY San Jose CA Txble Ser B 844,312 837,382 2.600% 10/13/22 09/01/27 1,524 QUARTERLY Soquel Creek Cnty Ref Bond 482,077 467,828 1.445% 05/18/23 03/01/28 1,706 QUARTERLY Beverly Hills Ref Bond 555,425 547,421 1.514% 06/15/23 06/01/28 1,798 QUARTERLY Mun. Securities TOTAL 56,361,225$ 54,477,583 $
Municipal Securities TOTAL 56,361,225$ 54,477,583 $
City of Clovis
Municipal Securities
As of June 30, 2023
ATTACHMENT 4
25 AGENDA ITEM NO. 3.

Treasury Rates as of June 30, 2023
3 month Treasury bill 5.43
6 month Treasury bill 5.47
2 Yr Treasury note 4.87
3 Yr Treasury note 4.49
5 Yr Treasury note 4.13
10 Yr Treasury note 3.81

CITY OF CLOVIS

FINANCE DEPARTMENT
JUNE 30, 2023 TREASURY RATES
As indicated in the above graph, treasuries increase slightly from 3-month to 6-month notes, then decrease to 10-year notes.
0 1
2 3
4 5
6 3 month
Treasury bill
6 month
Treasury bill
2 Yr Treasury
note
3 Yr Treasury
note
5 Yr Treasury
note
10 Yr
Treasury note

INTEREST RATES

TREASURIES
TREASURY RATES ON JUNE 30, 2023
ATTACHMENT 5
26 AGENDA ITEM NO. 3.

TO: Mayor and City Council
FROM: Finance Department
DATE: October 9, 2023
SUBJECT: Finance – Receive and File – Treasurer’s Report for the Month of June 2023.

ATTACHMENTS: 1. Summary of Cash Balances

2. Summary of Investment Activity

3. Investments with Original Maturities Exceeding One Year

EXECUTIVE SUMMARY
Attached for the Council’s information is the Treasurer’s Report for the month ended June 30, 2023.

Pursuant to Section 41004 of the Government Code of the State of California, the City Treasurer is required to submit a monthly report of all receipts, disbursements, and fund balances.

Attachment 1 provides a summary of the beginning balance, total receipts, total disbursements, ending balance for all funds, and a listing, by fund, of all month end fund balances. Attachment 2 summarizes the investment activity for the month and distribution, by type of investment, held by the City. Attachment 3 lists all investments with original maturities exceeding one year as of the month ended June 30, 2023.

Prepared by: Jeffrey Blanks, Deputy Finance Director

Reviewed by: City Manager AH
27 AGENDA ITEM NO. 4.

Previous Balance 5,707,999.93$
Deposits 31,362,280.07
Disbursements (32,230,602.33)
Current Balance 4,839,677.67$

FUNDS BALANCE
100 General Fund 22,249,259.79 $
201 Local Transportation 15,289,249.60
202 Parking and Business Improvements 168,223.70
203 Off Highway Use 72,384.14
204 Community Facilities District 2020-1 188,296.36 205 Senior Citizen Memorial Trust 56,247.99
207 Landscape Assessment District 8,021,288.43
208 Blackhorse III (95-1) Assessment District 105,633.23 275 HCD Block Grant Fund 740,929.47
301 Park & Recreation Acquisition 11,970,002.54
305 Refuse Equipment Reserve 2,403,291.88
310 Special Street Deposit Fund 46,219,661.01
313 Successor Agency 0.00
314 Housing Successor Agency 392,045.67
402 1976 Fire Bond Redemption 25,475.23
404 1976 Sewer Bond Redemption Fund 417,920.15
501 Community Sanitation Fund 15,856,558.38
502 Sewer Service Fund 36,639,181.14
504 Sewer Capital Projects-Users 450,244.45
506 Sewer Capital Projects-Developer 8,526,462.50
507 Water Service Fund 42,542,030.62
508 Water Capital Projects-Users 6,401,705.73
509 Water Capital Projects-Developer 11,448,655.83 515 Transit Fund 7,809,134.67
540 Planning & Development Services 16,336,773.97
601 Property & Liability Insurance 1,610,312.69
602 Fleet Maintenance 23,814,108.33
603 Employee Benefit Fund 16,859,053.24
604 General Government Services 19,256,726.06
605 Facilities Maintenance 3,378,825.44
606 Information Technology 6,396,742.49
701 Curb & Gutter Fund 165,163.59
703 Payroll Tax & Withholding Fund 935,468.04
712 Temperance/Barstow Assmt Dist (98-1) 77,927.79 713 Shepherd/Temperance Assmt Dist (2000-1) 5,836.11 715 Supp Law Enforcement Serv 46,209.94
716 Asset Forfeiture 306,953.24
720 Measure A-Public Safety Facility Tax 1,772.63
736 SA Admin Trust Fund 1,421.40
741 SA Debt Service Trust Fund 949,028.98
747 Housing Successor Trust Fund 1,137.98
SUBTOTALS 328,137,344.43$
999 Invested Funds (323,297,666.76)
TOTAL 4,839,677.67$
Statement of Cash Balances
As of June 30, 2023
City of Clovis
ATTACHMENT 1
28 AGENDA ITEM NO. 4.

Balance of Investments Previous Month End 325,591,617.92 $ Time Certificates of Deposit Transactions
Investments 1,250,000.00
Withdrawals 0.00
Total CD Changes 1,250,000.00
Other Changes
Government Securities 5,447,596.00
Local Agency Investment Fund 0.00
Municipal Securities (3,053,775.45)
Sweep Account (5,937,771.71)
Total Other Changes (3,543,951.16)
Balance of Investments Current Month End 323,297,666.76$ Insured CD's 25,495,000.00
Government Securities 137,561,835.85
US Treasury Notes 0.00
Local Agency Investment Fund 75,000,000.00
Municipal Securities 56,361,224.55
Sweep Account 28,879,606.36
Investment Total 323,297,666.76$
City of Clovis
Distribution of Investments
As of June 30, 2023
City of Clovis
Summary of Investment Activity
For the month of June 30, 2023
ATTACHMENT 2
29 AGENDA ITEM NO. 4.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
FFCB 5,000,000.00 5,000,000 3/1/2024 0.250%
FHLB 5,000,000.00 4,999,114 3/8/2024 3.250%
FFCB 2,000,000.00 1,997,205 3/8/2024 3.625%
FHLB 2,000,000.00 1,999,760 3/18/2024 0.300%
FHLB 5,000,000.00 5,000,000 6/7/2024 0.350%
FHLB 1,000,000.00 964,166 6/24/2024 0.700%
FHLB 5,000,000.00 4,984,831 11/15/2024 1.050%
FHLB 1,735,000.00 1,636,184 12/30/2024 0.500%
FNMA 2,000,000.00 1,877,453 2/24/2025 0.500%
FNMA 1,000,000.00 940,088 2/25/2025 0.520%
FHLB 1,000,000.00 941,694 2/27/2025 0.625%
FHLB 4,000,000.00 3,988,886 2/28/2025 1.750%
FAMCMTN 4,000,000.00 4,000,000 4/25/2025 2.750%
FAMCMTN 4,000,000.00 3,969,870 7/28/2025 0.750%
FHLB 5,000,000.00 5,000,000 8/28/2025 3.600%
FHLB 5,000,000.00 4,971,051 9/8/2025 0.600%
FHLB 980,000.00 876,657 11/25/2025 0.500%
FFCB 5,000,000.00 4,978,102 2/11/2026 0.580%
FHLB 4,000,000.00 3,950,581 2/24/2026 0.750%
FHLB 3,000,000.00 2,761,826 3/16/2026 0.790%
FHLB 5,000,000.00 4,978,705 9/28/2026 0.940%
FHLB 4,000,000.00 3,730,358 10/28/2026 1.150%
FHLB 6,000,000.00 5,991,831 11/24/2026 1.250%
FHLB 5,000,000.00 5,090,131 12/11/2026 2.125%
FHLB 4,500,000.00 4,141,528 2/24/2027 1.020%
FHLB 5,000,000.00 4,636,350 2/24/2027 1.020%
FHLB 4,000,000.00 3,772,718 2/26/2027 0.900%
FHLB 6,800,000.00 6,151,034 2/26/2027 0.900%
FHLB 5,700,000.00 5,315,594 2/26/2027 0.900%
FHLB 6,000,000.00 5,134,515 2/26/2027 1.000%
FHLB 4,000,000.00 4,000,000 3/8/2027 2.375%
FHLB 6,000,000.00 5,206,277 2/22/2028 0.830%
FHLB 3,000,000.00 3,121,317 3/10/2028 4.500%
FFCB 6,000,000.00 6,098,369 4/25/2028 3.875%
FFCB 5,500,000.00 5,355,642 4/27/2028 3.740%
Original Maturities Exceeding One Year
As of June 30, 2023
City of Clovis
ATTACHMENT 3
30 AGENDA ITEM NO. 4.

TO: Mayor and City Council
FROM: Administration
DATE: October 9, 2023
SUBJECT: Consider Approval – The Adoption of City Council Protocols.

Staff: John Holt, City Manager
Recommendation: Consider Adoption

ATTACHMENTS: 1. Draft City Council Protocols

RECOMMENDATION
For the City Council to consider the adoption of City Council Protocols.

EXECUTIVE SUMMARY
At the City Council meeting of September 11, 2023, City Council took the following action: Motion by Council Member Mouanoutoua, seconded by Council Member Pearce that the Council consider Council Protocols at a future meeting addressing the following three topics: the development of City Council meeting agendas and how Councilmembers may request items to be placed on an agenda; issuance and approval of Proclamations; and the role of the Mayor.

Motion carried 3-2 with Council Member Basgall and Mayor Ashbeck voting no.

Staff has prepared the attached draft Protocols for Council consideration. Please note the draft Protocols include a section addressing Councilmember use of City letterhead and the City seal which is the policy approved by the City Council on May 15, 2017 . That section has been included so that if Cit y Council Protocols are approved the policy approved for use of City letterhead and the City seal by Councilmembers is included in the approved Protocols for easy future reference.

FISCAL IMPACT
None.
31 AGENDA ITEM NO. 5.

REASON FOR RECOMMENDATION
At the City Council meeting of September 11, 2023, City Council directed staff to develop draft City Council Protocol s addressing three matters – the development of City Council meeting agendas and how Councilmembers may request items to be placed on an agenda; issuance and approval of Proclamations; and the role of the Mayor.

ACTIONS FOLLOWING APPROVAL
Staff will implement Council direction.

Prepared by: John Holt, City Manager

Reviewed by: City Manager AH
32 AGENDA ITEM NO. 5.

Page 1 of 6 ends

ATTACHMENT 1

CITY OF CLOVIS

CITY COUNCIL PROTOCOLS
I. Role of the Mayor
The Clovis City Council is composed of five Councilmembers who are directly elected by the voters of the City to each serve a four-year term. The Mayor is not directly elected by the voters. The City Council elects the Mayor and Mayor Pro Tem following each municipal election to serve in those roles for a two-year term. The role of the Mayor is primarily ceremonial in nature. Although not granted special or additional decision-making powers, the Mayor represents the City in ceremonial and official affairs. In the Mayor’s absence, the Mayor Pro Tem represents the City in ceremonial and official affairs. In the absence of both the Mayor and Mayor Pro Tem, any member of the council may represent the City in all ceremonial and official affairs.

The Mayor is the presiding officer at City Council meetings, but the Mayor has no veto power and the Mayor’s vote does not carry any more weight than other Council Members.

As presiding officer, the Mayor shall call City Council meetings to order, announce the order of business as detailed on the agenda, call for or make motions, call for votes and announce the result of all votes of the City Council , facilitate, and monitor discussions, maintain order, and enforce the City Council's rules and procedures.

When the Mayor is absent from a City Council meeting, the Mayor Pro Tem shall preside and serve the role of the Mayor for that meeting . If the Mayor and Mayor Pro Tem are absent from any City Council meeting, the most senior member of the City Council from among the three Councilmembers attending the meeting, as determined by years of service on the Council or, if equal, by the number of votes received in the municipal election in which they were elected, shall serve as the presiding officer and serve the role of the Mayor for that meeting.

The Mayor’s duties include, without limitation, signing all ordinances, resolutions, and other records of proceedings approved by a majority of the City C ouncil. This is a ministerial function only. The Mayor Pro Tem shall serve in the capa city of the Mayor during any absence , incapacitation, inability, or unwillingness of the Mayor to carry out the ministerial functions.

II. Communications with Staff
As a city operating under the Council -Manager form of government, direction to the City Manager must come from a majority of the City Council at a City Council meeting or as a result of action approved by a majority of the City Council at a City Council meeting . No individual direction of the City Manager or staff is authorized.

City Councilmembers are encouraged to contact the City Manager directly to ask questions for clarification or to request information. The City Manager will engage appropriate Staff as necessary to fulfill a request. Staff may respond to the City Manager 33 AGENDA ITEM NO. 5.

Page 2 of 6 ends

ATTACHMENT 1
or respond directly to the Councilmember and copy the City Manager. A Councilmember may also contact Staff directly with questions or seeking information. Staff will copy any response to the City Manager. Having the City Manager aware of the request and response allows him/her to determine if th e information needs to be shared with all Councilmembers.

No Councilmember, including the Mayor and Mayor Pro Tem, has authority to individually or collectively direct the City Manager or staff to initiate any action, change a course of action or policy , or prepare any report that is significant in nature, nor shall a Councilmember initiate any project or study without the approval of a majority of the City Council at a City Council meeting.

Any Councilmember wishing to have staff initiate any action, change a course of action or policy, or prepare any report that is significant in nature, may, during Council Comments at a City Council meeting, request that the item be placed on a future City Council meeting agenda. If a majority of the City C ouncil approves the request, the City Manager will include the item on a future agenda.

III. City Council Meeting Agenda Preparation
The City Clerk, in working with the City Manager, has overall responsibility for the creation of the City Council meeting agenda. Each City department shall work with the City Clerk to schedule an item to be heard by the City Council. The agenda must be posted at least 72 hours prior to a scheduled regular City Council meeting. The agenda for City Council meetings may include a variety of items that are relevant to and necessary for the governance and administration of the City as determined by the City Manager.

Except as otherwise provided in these Protocols, no Councilmember, including the Mayor and Mayor Pro Tem, has authority to individually direct the City Manager or City Clerk to place an item on an agenda. The specific items on the agenda may vary from one meeting to the next, but generally fall into the following categories:

1. Call to Order, Flag Salute, and Roll Call

2. Presentations / Proclamations

3. Public Comments

4. Ordinances and Resolutions

5. Consent Calendar

6. Public Hearings

7. Correspondence

8. Administrative Items

9. Council Items
34 AGENDA ITEM NO. 5.

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ATTACHMENT 1

10. City Manager Comments

11. Council Comments

12. Closed Session (including reconvening into open session for any report from closed session)

13. Adjournment
IV. How City Councilmembers May Have Items Placed on City Council Meeting Agendas:

1. Any Councilmember may contact the City Manager and request an item be placed on a City Council meeting agenda. If the City Manager determines the item involves a matter of policy requiring Council discussion and/or action and cannot wait to allow a Councilmember to make a request under #2 below, the City Manager shall add the item to a City Council meeting agenda as necessary. This process shall not be permissible for any Proclamation or Certificate of Recognition.

2. During Council comments at a City Council meeting , any Councilmember, including the Mayor and Mayor Pro Tem, may request to have an item added to a future agenda. Such a request is authorized by the Brown Act (Gov. Code section 54954.2(a)(3)) and must be approved by a majority vote of the total membership of the Council (at least 3 members in support). The only action that may be taken during Council Comments is deciding whether or not to approve placing the item on a future City Council meeting agenda. If the request to place an item on a future agenda is approved by a majority vote, the City Manager shall include the subject item on a future agenda.

V. Placement of Proclamations on an Agenda and Approval of Proclamations A City of Clovis proclamation is a declaration made by the City Council to recognize and honor specific individuals, groups, events, or organizations that have made significant contributions or a meaningful impact on the City or the Clovis community and have a specific recognizable connection to the City of Clovis . The City Clerk and City Manager shall be responsible for preparing the text of all proclamations before the proclamation is included on a City Council meeting agenda.

Proclamations approved and issued by the City Council shall be considered government speech and expression of the City, and not the party requesting the proclam ation or recognized/honored by the proclamation. The issuance of a proclamation shall be deemed an honorary, ceremonial, or symbolic act by the City, and shall have no legal force or effect on the City nor create any right or entitlement for any party. Proclamations of the City may not be used in whole or in part in any advertisement, endorsement, or commercial promotion.
35 AGENDA ITEM NO. 5.

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ATTACHMENT 1
Proclamations shall only be presented at City Council meetings in a public ceremony and shall be considered and voted upon in the same manner as any item of business on a City Council meeting agenda following any public comment. If approved by majority vote of the City Council, any recipients or representatives present at the City Council meeting shall be presented with the p roclamation. Following approval, t he Mayor or a Councilmember may read the proclamation aloud and the City Council may provide additional remarks or context for the recognition.

Proclamations approved by the City Council shall be signed by the Mayor using the template shown in Exhibit (B).

There may be occasions when a member of the community may contact City staff to request a proclamation. In this circumstance, the City Manager shall inform the Mayor of the request to determine if the Mayor wishes to have the proclamation placed on a City Council meeting agenda for City Council consideration and approval . This shall be the only circumstance in which the Mayor may approve or direct placing an item on a City Council meeting agenda that has not been raised during Council Comments at a previous City Council meeting. Exhibit (D) includes examples of proclamations that went to Council in 2022.

Optional
VI. Certificates of Recognition
A Councilmember may request a "Certificate of Recognition" from the City of Clovis a formal recognition presented by the City Council or a Councilmember to any individuals, groups, events, or organizations in the Clovis community as a way of expressing gratitude and recognition for their contributions, achievements, or service to the City of Clovis or its residents. A Certificate of Recognition will include the recipient's name, the reason for the recognition, the date of presentation, and the signature of a City official.

A Certificate of Recognition must be proposed by a Councilmember and may be presented at a City Council meeting if approved for placement on a City Council meeting agenda in accordance with these Protocols. The City Clerk and City Manager shall be responsible for preparing the text of all Certificates of Recognition before the Certificate is included on a City Council meeting agenda.

A. Certificates approved by the City Council and issued at a City Council meeting. If a Certificate of Recognition is presented at a City Council meeting, it shall be presented, considered, and voted upon in the same manner as a proclamation. If approved by majority vote of the City Council, the Certificate shall be signed by the Mayor.

A Certificate of Recognition approved and issued by the City Council shall be considered government speech and expression of the City, and not the party requesting or receiving the Certificate or recognized/honored in the Certificate. The issuance of a Certificate of Recognition shall be deemed an honorary, ceremonial, or symbol ic act by the City, and shall have no legal force or effect on the City nor create any right or entitlement for any 36 AGENDA ITEM NO. 5.

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ATTACHMENT 1
party. Certificates of Recognition of the City may not be used in whole or in part in any advertisement, endorsement, or commercial promotion.

B. Certificates issued by a Councilmember. If the Certificate of Recognition is not presented or approved at a City Council meeting, it may be signed , issued, and presented by the Councilmember who requested it. The City Clerk and City Manager shall be responsible for preparing the text of all Certificates of Recognition issued by an individual Councilmember, and the Councilmember may provide direction on the desired text for the Certificate provided it will not be presented at a City Council meeting or has already been presented and not approved at a City Council meeting. Any Certificate of Recognition issued and presented by a Councilmember and not approved by a majority of the City Council shall be considered the individual speech of the Councilmemb er issuing the Certificate and not government speech of the City or an expression of the City or the City Council. The issuance of a Certificate by any Councilmember shall be deemed an honorary, ceremonial, or symbolic act by the Councilmember only and not the City, and shall have no legal force or effect on the City nor create any right or entitlement for any party.

An example of a Certificate of Recognition is shown in Exhibit (E).

VII. Waiver; Amendment; Rescission of Protocols.

The City Council may, by no less than four (4) votes of approval, approve waiving the formal requirements of these Protocols in any particular instance. However, only a simple majority of the total membership of the City Council (3 votes) is needed to amend or rescind these Protocols.

37 AGENDA ITEM NO. 5.

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ATTACHMENT 1

City Letterhead and City Seal Use Policy, and Allowed Use of City Letterhead and City Seal
City letterhead may be used when the Council Member is representing the City and the City’s official position. If a letter is written on behalf of the majority of the City Council, then the letter shall state “I am writing this letter on behalf of the City Council.” A copy of all correspondence developed by or for the Mayor or a Council Member on City letterhead shall be provided to the City Manager and the entire City Council.

City letterhead and the use of the City seal may be used by the Mayor and Council Members for thank you letters, recommendations and marking ceremonial occasions, provided the correspondence represents the position of the Council Member and not the entire City Council. Attached as Exhibit (F) is the format of the letter to be used.

Staff will not prepare correspondence representing the Mayor or a Council Member ’s personal point of view or a dissenting point of view from an official City policy or Council position. Such correspondence shall not be on City letterhead or use the City seal. In any such letter, the Council Member must make it clear that the views ex pressed represent only the individual Council Member. The official City position must also be stated clearly so the audience understands the difference/relationship between the official City position and the viewpoint of the Mayor or that Council Member.

This policy shall not apply to letters prepared by Council Member s in their individual capacity without reference to their position as a member of the City Council.

38 AGENDA ITEM NO. 5.

September 11, 2023 - 1 - 4:28 PM

Exhibit A
A G E N D A • C I T Y C O U N C I L M E E T I N G

September 11, 2023 6:00 PM Council Chamber

In compliance with the Americans with Disabilities Act, if you need special assistance to access the City Council Chamber to participate at this meeting, please contact the City Clerk or General Services Director at (559) 324 -2060 (TTY – 711). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the Council Chamber.

The Clovis City Council meetings are open to the public at the physical address listed above. There are numerous ways to participate in the City Council meetings: you are able to attend in person; you may submit written comments as described below; you may participate by calling in by phone (see “Verbal Comments” below); and you may view the meeti ng which is webcast and accessed at www.cityofclovis.com/agendas.

Written Comments

 Members of the public are encouraged to submit written comments at:
www.cityofclovis.com/agendas at least two (2) hours before the meeting (4:00 p.m.). You will be prompted to provide:

 Council Meeting Date
 Item Number
 Name
 Email
 Comment

 Please submit a separate form for each item you are commenting on.

 A copy of your written comment will be provided to the City Council noting the item number.

If you wish to make a verbal comment, please see instructions below.

 Please be aware that any written comments received that do not specify a particular agenda item will be marked for the general public comment portion of the agenda.

Council Chamber, 1033 Fifth Street, Clovis, CA 93612 (559) 324-2060 www.cityofclovis.com
39 AGENDA ITEM NO. 5.

September 11, 2023 - 2 - 4:28 PM

Verbal Comments

 If you wish to speak to th e Council on an item by telephone, you should contact the City Clerk at (559) 324-2060 no later than 4:00 p.m. the day of the meeting.

 All callers will be placed on mute, and at the appropriate time for you r comment your microphone will be unmuted.

 In order for everyone to be heard, please limit your comments to 5 minutes or less, or 10 minutes per topic

Webex Participation

CALL TO ORDER

FLAG SALUTE - Councilmember Basgall

ROLL CALL

ORDINANCES AND RESOLUTIONS - With respect to the approval of resolutions and ordinances, the reading of the title shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Councilmember that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.

CONSENT CALENDAR - Items considered routine in nature are to be placed upon the Consent Calendar. They will all be considered and voted upon in one vote as one ite m unless a Councilmember requests individual consideration. A Councilmember’s vote in favor of the Consent Calendar is considered and recorded as a separate affirmative vote in favor of each action listed. Motions in favor of adoption of the Consent Cale ndar are deemed to include a motion to waive the reading of any ordinance or resolution on the Consent Calendar. For adoption of 40 AGENDA ITEM NO. 5.

September 11, 2023 - 3 - 4:28 PM ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.

1. Administration - Approval - Minutes from the September 5, 2023, Council Meeting.

2. Administration – Approval - Authorizing the City Manager to enter into a purchase agreement of the Clovis Courthouse located at 1011 Fifth Street from the State of California for $450,000; and Approval – Res. 23-___, Amend the 2023 -24 Budget in the amount of $450,000.

3. Administration – Approval – Res. 23 -___, Amending the 2023 -2024 Planning and Development Services Budget, and Authorize the City Manager to enter into an Agreement with the Clovis Rodeo Association for City use of Rodeo Grounds Facilities. (Continued from the September 5, 2023, meeting)

4. Finance – Receive and File – Investment Report for the Month of May 2023.

5. Finance – Receive and File – Treasurer’s Report for the Month of May 2023.

6. General Services – Approval – Res. 23 -___, Amending the City’s FY 2023 -2024 Position Allocation Plan by adding one (1) full time Maintenance Worker position in the Parks Division of the Public Utilities Department.

7. General Services – Approval – Res. 23-___, Amending the City’s Classification Plan by Revising the Deputy Police Chief Classification, and Approval – Res. 23 -___, Amending the Position Allocation Plan within the Police Department.

8. General Services – Approval - Claim Rejection of the General Liability Claim on behalf of Leuthvilay Keohavanga.

9. Planning and Development Services - Approval – Res. 23-___, Final Map Tract 6393, located at the southeast area of Herndon Avenue and Temperance Avenue (Gill Gaheer Development LLC).

10. Planning and Development Services - Approval – Res. 23 -___, Annexation of Proposed Tract 6393, located at the southeast area of Herndon Avenue and Temperance Avenue (Gill Gaheer Development LLC).

11. Police - Approval - Purchase of unmanned aerial vehicle (UAV) Military Equipment in the amount of $18,814.12.

12. Public Utilities – Approval – Authorize Staff to Enter into a Multi-Agency and Multi-Year Agreement with the Fresno Metropolitan Flood Control District for Cost Sharing of the Redbank and Fancher Creek Reservoirs Reoperation Study.

COUNCIL ITEMS

13. Workshop - Workshop to Review and Consider Update of the City of Clovis Vision, Mission Statement, and Values.

14. Receive and File – Annual Update on California Open Governance Laws – Brown Act, Public Records Act, Ethics. (Continued from the September 5, 2023, meeting)

Staff: Scott Cross, City Attorney
Recommendation: Receive and File

CITY MANAGER COMMENTS

15. Consider – for the City Council to add an agenda item to a future City Council meeting regarding the development of a Clovis City Council Handbook or Protocol.

Staff: John Holt, City Manager
41 AGENDA ITEM NO. 5.

September 11, 2023 - 4 - 4:28 PM Recommendation: Provide Direction

COUNCIL COMMENTS

ADJOURNMENT

FUTURE MEETINGS

Regular City Council Meetings are held at 6:00 P.M. in the Council Chamber. The following are future meeting dates:

September 18, 2023 (Mon.)
October 2, 2023 (Mon.)
October 9, 2023 (Mon.)
October 16, 2023 (Mon.)
42 AGENDA ITEM NO. 5.

Exhibit B

Honoring Dr. John Smith
For 39 Years of Service in Education

WHEREAS, it is with great honor and admiration that we gather today to recognize the outstanding contributions and dedicated service of Dr. John Smith, Superintendent of the Clovis Unified School District, who is retiring after 39 remarkable years of service in education and the last 27 years with our beloved school district; and

WHEREAS, throughout her tenure, Dr. Smith has demonstrated unwavering commitment and tireless dedication to the students, parents, teachers, and staff of the Clovis Unified School District , consistently working towards the betterment of education in our community; and

WHEREAS, Dr. Smith 's visionary leadership and steadfast advocacy for quality education have been instrumental in shaping the future of countless students, empowering them with the tools and knowledge necessary for success in their academic and personal endeavors; and

WHEREAS, under Dr. Smith 's guidance, the Clovis Unified School District has achieved unparalleled growth, innovation, and academic excellence, fostering an e nvironment where students can thrive, discover their passions, and reach their full potential; and

WHEREAS, Dr. Smith 's passion for education has extended beyond the school district, as she actively participated in community engagement initiatives, collaborating with local organizations, businesses, and civic leaders to ensure that education remains a top priority for the City of Clovis; and

WHEREAS, Dr. Smith’s extraordinary leadership during the unprecedented challenges posed by the COVID- 19 pandemic transformed the school district into an oasis of resilience, innovation, and unwavering dedication to the well-being and educational success of every student.

WHEREAS, her remarkable leadership qualities, compassionate nature, and exceptional ability to inspire others have made a lasting impact on the lives of countless individuals within our community, leaving an indelible legacy of educational excellence and achievement.

NOW, THEREFORE, BE IT RESOLVED, that the Clovis City Council, on behalf of the citizens of Clovis, does honor and celebrate the retirement of

Dr. John Smith

IN WITNESS THEREOF, I hereunto set my hand and cause the official seal of the City of Clovis to be affixed this 15th day of June 2023.

_______________________________
Mayor
43 AGENDA ITEM NO. 5.

Exhibit C

Honoring Lieutenant General John Smith
on his Retirement from the United States National
Defense Force Support Command

WHEREAS, Lieutenant General John Smith began serving with Major General Vang Pao in the Special Guerrilla Unit during the Vietnam War from 1964 -1975. He started as a private soldier in 1964 and then promoted to platoon leader 1968 . In 1970, he was promoted to Captain and finally, a battalion leader as Major in 1972. He would later continue serving as a Financial Officer from 1973 - 1975; and

WHEREAS, In 2007, Lieutenant General John Smith joined the United States National Defense Force Supports Command Civil Military Reserve Corps, Inc. as a member and quickly promoted through the ranks. He quickly advanced to LTC in 2009, Brigadier General in 2011, Major General in 2014, Lieutenant General in 2016 -2023, and he is the Commanding General of the United States National Defense Force Support Command; and

WHEREAS, Lieutenant General John Smith was responsible for a 30% increase in membership early on as he rallied the community support for the United States National Defense Force Support Command’s mission; and

WHEREAS, He also raised and obtained funding to continue the United States National Defense Force Support Command’s Military Service Funeral Program of honoring fallen veterans.

NOW, THEREFORE, BE IT RESOLVED, that I, Mayor Pro Tem Vong Mouanoutoua, does honor and celebrate the retirement of

Lieutenant General John Smith

IN WITNESS THEREOF, I hereunto set my hand and cause the official seal of the City of Clovis to be affixed this 2nd day of December, 2022.

_______________________________
Mayor Pro Tem
44 AGENDA ITEM NO. 5.

Exhibit D
2022 Proclamations Presented at a City Council Meeting
Month Proclamation
January National Slavery and Human Trafficking Prevention Month March Arbor Day
March Women’s History Month
April Armenian Genocide Remembrance Day
May Public Works Week
May Salvation Army Week
June Men's Health Month
August International Assistance Dog Week
September IT Professionals Day
October Domestic Violence Awareness Month
45 AGENDA ITEM NO. 5.

Exhibit E

Certificate of Recognition
Commending

John Smith

on his Attainment of Eagle Scout Rank

July 9, 2023

____________________
Mayor
46 AGENDA ITEM NO. 5.

City Hall Administration • 1033 Fifth Street, Clovis, CA 93612 • 559.324.2010 • TTY -711 [email protected] • www.cityofclovis.com
Exhibit F

[Date]

[Address Block]

[Greeting]

[Body]

Sincerely,

John Smith
Councilmember, City of Clovis

47 AGENDA ITEM NO. 5.

City Hall Administration • 1033 Fifth Street, Clovis, CA 93612 • 559.324.2010 • TTY-711 www.cityofclovis.com
Council Notecard

48 AGENDA ITEM NO. 5.

TO: Mayor and City Council
FROM: Administration
DATE: October 9, 2023
SUBJECT: Consider Approval – Change of Council Meeting Schedule.

Staff: John Holt, City Manager
Recommendation: Approve
ATTACHMENTS: None.

RECOMMENDATION
For the City Council to approve the cancellation of the regular Council meeting scheduled for Monday, October 16, 2023.

EXECUTIVE SUMMARY
There is a need to change the schedule of meeting s for the C ity Council in October. Staff is recommending that City Council cancel the meeting of October 16, 2023.

BACKGROUND
Staff is able to consolidate the agenda items to the first and second meetings in October. Staff is recommending that City Council consider canceling the meeting of October 16, 2023. Given adequate notice, staff will be able to amend the timing of actions coming forward so that operations will not be affected by the cancellations.

FISCAL IMPACT
None.

REASON FOR RECOMMENDATION
Pursuant to the Clovis Municipal Code, the City Council meets in regular session on the first, second, and third Monday of each month, except when those Mondays occur on a recognized 49 AGENDA ITEM NO. 6.

City holiday. The City Council needs to confirm any change to the schedule of meetings in order to properly notice the public of the City Council’s schedule of meetings.

ACTIONS FOLLOWING APPROVAL
A revised schedule of meetings will be published in conformance with law.

Prepared by: Rebecca Simonian, Executive Assistant

Reviewed by: City Manager AH

50 AGENDA ITEM NO. 6.

Clovis City CouncilOctober 9, 2023

Clovis City Council
October 9, 2023