November 06, 2023 - 1 - 12:30 PM A G E N D A • C I T Y C O U N C I L M E E T I N G
November 6, 2023 6:00 PM Council Chamber
In compliance with the Americans with Disabilities Act, if you need special assistance to access the City Council Chamber to participate at this meeting, please contact the City Clerk or General Services Director at (559) 324 -2060 (TTY – 711). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the Council Chamber.
The Clovis City Council meetings are open to the public at the physical address listed above. There are numerous ways to participate in the City Council meetings: you are able to attend in person; you may submit written comments as described below; you may participate by calling in by phone (see “Verbal Comments” below); and you may view the meeti ng which is webcast and accessed at www.cityofclovis.com/agendas.
Written Comments
Members of the public are encouraged to submit written comments at:
www.cityofclovis.com/agendas at least two (2) hours before the meeting (4:00 p.m.). You will be prompted to provide:
Council Meeting Date
Item Number
Name
Email
Comment
Please submit a separate form for each item you are commenting on.
A copy of your written comment will be provided to the City Council noting the item number.
If you wish to make a verbal comment, please see instructions below.
Please be aware that any written comments received that do not specify a particular agenda item will be marked for the general public comment portion of the agenda.
If a written comment is received after 4:00 p.m. on the day of the meeting, efforts will be made to provide the comment to the City Council during the meeting. However, staff cannot guarantee that written comments received after 4:00 p.m. will be provided to City Council during the meeting. All written comments received prior to the end of the meeting will be made part of the record of proceedings.
Council Chamber, 1033 Fifth Street, Clovis, CA 93612 (559) 324-2060 www.cityofclovis.com
November 06, 2023 - 2 - 12:30 PM Verbal Comments
If you wish to speak to the Council on an item by telephone, you should contact the City Clerk at (559) 324-2060 no later than 4:00 p.m. the day of the meeting.
You will be asked to provide your name, phone number, and your email. You will be emailed instructions to log into Webex to participate in the meeting. Staff recommends participants log into the Webex at 5:30 p.m. the day of the meeting to perform an audio and mic check.
All callers will be placed on mute, and at the appropriate time for you r comment your microphone will be unmuted.
In order for everyone to be heard, please limit your comments to 5 minutes or less, or 10 minutes per topic
Webex Participation
Reasonable efforts will be made to allow written and verbal comment from a participant communicating with the host of the virtual meeting. To do so, a participant will need to chat with the host and request to make a written or verbal comment. The host w ill make reasonable efforts to make written and verbal comments available to the City Council. Due to the new untested format of these meetings, the City cannot guarantee that these written and verbal comments initiated via chat will occur. Participants w anting to make a verbal comment via call will need to ensure that they accessed the WebEx meeting with audio and microphone transmission capabilities.
CALL TO ORDER
FLAG SALUTE - Councilmember Basgall
ROLL CALL
PUBLIC COMMENTS - This is an opportunity for the members of the public to address the City Council on any matter within the City Council’s jurisdiction that is not listed on the Agenda. In order for everyone to be heard, please limit your comments to 5 minutes or less, or 10 minutes per topic. Anyone wishing to be placed on the Agenda for a specific topic should contact the City Manager’s office and submit correspondence at least 10 days before the desired date of appearance.
ORDINANCES AND RESOLUTIONS - With respect to the approval of resolutions and ordinances, the reading of the title shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Councilmember that the resolution or ordinance be read in full, furth er reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
CONSENT CALENDAR - Items considered routine in nature are to be placed upon the Consent Calendar. They will all be considered and voted upon in one vote as one item unless a Councilmember requests individual consideration. A Councilmember’s vote in favor of the Consent Calendar is considered and recorded as a separate affirmative vote in favor of each action listed. Motions in favor of adoption of the C onsent Calendar are deemed to include a motion to waive the reading of any ordinance or resolution on the Consent Calendar. For adoption of November 06, 2023 - 3 - 12:30 PM ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.
1. Administration - Approval - Minutes from the October 9, 2023, Council Meeting.
2. Administration – Approval – Waive Formal Bidding Requirements and Authorize a Service Contract Amendment #1 with The Lew Edwards Group for Phases 2 and 3 to Conduct Polling and Feasibility Analysis of Revenue Options for $117,000.
3. Fire – Approval – Res. 23-__, Confirming Weed and Rubbish Abatement Charges for 2023.
4. General Services – Approval – Res. 23____, Amending the City’s FY 23-24 Position Allocation Plan by adding one (1) Lead Bus Driver, one (1) Senior Custodian and one (1) Staff Analyst position within the General Services Department.
5. General Services - Approval – Res. 23-___, Authorizing Amendments to the City’s Classification and Compensation Plans to Adopt t he Solid Waste Supervisor Classification with a Salary Range of $8,517 to $10,353 per month, and Approval – Res. 23-___, Amending the City’s FY 23-24 Position Allocation Plan.
6. General Services – Approval - Claim Rejection of the General Liability Claim on behalf of Marcus Okutsu.
7. Planning and Development Services - Approval – Final Acceptance for CIP 20 -05, Video Vehicle Detection Replacement
8. Planning and Development Services – Approval – Bid Award for CIP 22-09 Santa Ana Avenue Sewer and Water Mains; and Authorize the City Manager to execute the contract on behalf of the City.
9. Planning and Development Services – Approval – Partial Acceptance for Final Map for Tract 6230, located at the southeast corner of Leonard Avenue and Bullard Avenue (Wathen Castanos, WC Clovis 6186, LLC).
10. Planning and Development Services – Approval – Final Acceptance for Final Map for Tract 6186A, located at the southeast corner of Leonard Avenue and Bullard Avenue (Wathen Castanos, WC Clovis 6186, LLC).
11. Planning and Development Services – Approval – Res. 23-___, Amend the 2023-2024 Community Investment Program Budget for General Government Facilities, addition of Senior Center Tenant Improvement in the amount of $1,500,000.
12. Planning and Development Services – Approval – Waive formal bidding requirements and authorize staff to utilize a competitively bid Cooperative Purchase Contract between Sourcewell and Shaw Industries, Inc. to select Innovative Commercial Flooring for the maintenance work of procuring and installing new flooring within the Planning and Development Services building in the amount of $142,024.76.
13. Police - Approval – Res. 23-__, Approve and Authorize the City Manager and Police Chief to Execute an MOU with the City of Fresno for the Organi zed Retail Theft Prevention Grant Program, and amend the Police Department Budget to reflect the award of $6,068,700.00.
14. Public Utilities – Approval – Waive Formal Bidding Requirements and Authorize the Purchase of a TYMCO Model 600 Street Sweeper off the HGAC Cooperative Purchasing Contract from TYMCO, Inc., in the Amount of $537,974.64.
November 06, 2023 - 4 - 12:30 PM
COUNCIL ITEMS
15. Consider Approval - Confirmation of City Manager’s Appointment of Fire Chief.
Staff: John Holt, City Manager
Recommendation: Confirm Appointment
PUBLIC HEARINGS - A public hearing is an open consideration within a regular or special meeting of the City Council, for which special notice has been given and may be required. When a public hearing is continued, noticing of the adjourned item is required as per Government Code 54955.1.
16. Conduct Public Hearing and Close Election Regarding an Assessment Increase in Landscape Maintenance District No. 1, Benefit Zones 2 and 5.
Staff: Paul Armendariz, Assistant Public Utilities Dire ctor and Eric Aller, Parks Manager
Recommendation: Approve
17. Consider Various Items Associated with Blackhorse Assessment District (Area 1 - Renaissance):
a. Receive and File - Update on Blackhorse Assessment District (Area 1 - Renaissance).
b. Consider Options and Process to Potentially Dissolve (Area 1 - Renaissance) of Blackhorse Assessment District.
c. Consider Approval – Directing Staff to Perform a Property Owner Protest Balloting Proceeding for Area 1 of the Benefit Assessment District 95-1 (Blackhorse Estates) for the 2024-25 Fiscal Year.
Staff: Sean Smith, Supervising Civil Engineer
Recommendation: Approve
COUNCIL ITEMS
18. Consider Approval – Adoption of City Council Protocols.
Staff: John Holt, City Manager
Recommendation: Consider Adoption
CITY MANAGER COMMENTS
COUNCIL COMMENTS
November 06, 2023 - 5 - 12:30 PM CLOSED SESSION - A “closed door” (not public) City Council meeting, allowed by State law, for consideration of pending legal matters and certain matters related to personnel and real estate transactions.
19. Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Case Name: City of Clovis v. 3M Company, et al., U.S. District Court, District of South Carolina; Case No. 2:22-av-55555-CIV
20. Government Code Section 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 556-040-23 and 556-010-39
Agency negotiators: Thad Avery, City Engineer, Ryan Burnett, Engineering Program Manager
Negotiating parties: Patrick Vincent Ricchiuti, Trustee and Frances Ricchiuti, Successor Trustee (556-040-23) P.R. Farms, Incorporated (556-010-39) Under negotiation: Price and Terms of potential real property purchase
21. Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Case Name: Desiree Martinez v. City of Clovis, et al., Case No. F082914
ADJOURNMENT
FUTURE MEETINGS
Regular City Council Meetings are held at 6:00 P.M. in the Council Chamber. The following are future meeting dates:
Nov. 13, 2023 (Mon.)
Nov. 20, 2023 (Mon.) (To Be Cancelled)
Dec. 4, 2023 (Mon.)
Dec. 11, 2023 (Mon.)
Dec. 18, 2023 (Mon.)