Agenda packet — Clovis City Council, February 20, 2024

February 20, 2024 - 1 - 11:57 AM A G E N D A • C I T Y C O U N C I L M E E T I N G

February 20, 2024 6:00 PM Council Chamber

In compliance with the Americans with Disabilities Act, if you need special assistance to access the City Council Chamber to participate at this meeting, please contact the City Clerk or General Services Director at (559) 324 -2060 (TTY – 711). Notificatio n 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the Council Chamber.

The Clovis City Council meetings are open to the public at the physical address listed above. There are numerous ways to participate in the City Council meetings: you are able to attend in person; you may submit written comments as described below; you may participate by calling in by phone (see “Verbal Comments” below); and you may view the meeting which is webcast and acces sed at www.cityofclovis.com/agendas.

Written Comments

 Members of the public are encouraged to submit written comments at:
www.cityofclovis.com/agendas at least two (2) hours before the meeting (4:00 p.m.). You will be prompted to provide:

 Council Meeting Date
 Item Number
 Name
 Email
 Comment

 Please submit a separate form for each item you are commenting on.

 A copy of your written comment will be provided to the City Council noting the item number.

If you wish to make a verbal comment, please see instructions below.

 Please be aware that any written comments received that do not specify a particular agenda item will be marked for the general public comment portion of the agenda.

 If a written comment is received after 4:00 p.m. on the day of the meeting, efforts will be made to provide the comment to the City Council during the meeting. However, staff cannot guarantee that written comments received after 4:00 p.m. will be provided to City Council during the meeting. All written comments received prior to the end of the meeting will be made part of the record of proceedings.

Council Chamber, 1033 Fifth Street, Clovis, CA 93612 (559) 324-2060 www.cityofclovis.com
1 February 20, 2024 - 2 - 11:57 AM Verbal Comments

 If you wish to speak to the Council on an item by telephone, you should contact the City Clerk at (559) 324-2060 no later than 4:00 p.m. the day of the meeting.

 You will be asked to provide your name, phone number, and your email. You will be emailed instructions to log into Webex to participate in the meeting. Staff recommends participants log into the Webex at 5:30 p.m. the day of the meeting to perform an audio and mic check.

 All callers will be placed on mute, and at the appropriate time for your comment your microphone will be unmuted.

 In order for everyone to be heard, please lim it your comments to 5 minutes or less, or 10 minutes per topic

Webex Participation

 Reasonable efforts will be made to allow written and verbal comment from a participant communicating with the host of the virtual meeting. To do so, a participant will need to chat with the host and request to make a written or verbal comment. The host w ill make reasonable efforts to make written and verbal comments available to the City Council. Due to the new untested format of these meetings, the City cannot guarantee that these written and verbal comments initiated via chat will occur. Participants w anting to make a verbal comment via call will need to ensure that they accessed the WebEx meeting with audio and microphone transmission capabilities.

CALL TO ORDER

FLAG SALUTE - Councilmember Bessinger

ROLL CALL

PRESENTATIONS/PROCLAMATIONS

1. Presentation of Proclamation honoring Mike Leonardo for over 35 Years of Service to the Region in Various Positions in the Transportation Field.

2. Presentation - Update on Tourism by Lisa Oliveira , President/CEO Fresno Clovis Convention and Visitors Bureau.

PUBLIC COMMENTS - This is an opportunity for the members of the public to address the City Council on any matter within the City Council’s jurisdiction that is not listed on the Agenda. In order for everyone to be heard, please limit your comments to 5 minutes or less, or 10 minutes per topic. Anyone wishing to be placed on the Agenda for a specific topic should contact the City Manager’s office and submit correspondence at least 10 days before the desired date of appearance.

ORDINANCES AND RESOLUTIONS - With respect to the approval of resolutions and ordinances, the reading of the title shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Councilmember that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
2 February 20, 2024 - 3 - 11:57 AM CONSENT CALENDAR - Items considered routine in nature are to be placed u pon the Consent Calendar. They will all be considered and voted upon in one vote as one item unless a Councilmember requests individual consideration. A Councilmember’s vote in favor of the Consent Calendar is considered and recorded as a separate affirm ative vote in favor of each action listed. Motions in favor of adoption of the Consent Calendar are deemed to include a motion to waive the reading of any ordinance or resolution on the Consent Calendar. For adoption of ordinances, only those that have r eceived a unanimous vote upon introduction are considered Consent items.

3. Administration - Approval - Minutes from the February 5, 2024, Council Meeting.

4. Administration - Approval – Agreement Between City of Clovis and the Business Organization of Old Town for Fiscal Years 2023-2024 and 2024-2025.

5. Administration - Receive and File – Business Organization of Old Town (BOOT) First Quarter Report, July through September 2023.

6. Administration - Receive and File – Business Organization of Old Town ( BOOT) Second Quarter Report, October through December 2023.

7. Finance – Receive and File – Investment Report for the Month of September 2023.

8. Finance – Receive and File – Treasurer’s Report for the Month of September 2023.

9. General Services – Approval - Res. 24-___, Approving a Side Letter Agreement with The Clovis Professional and Technical Association to Add a 401(a) Plan.

10. General Services – Approval – Res. 24 -___, Amending the City’s FY 2023 -2024 Position Allocation Plan by adding one (1) Information Technology Technician and two (2) Information Technology Specialists, and removing (1) Senior Information Technology Analyst and one (1) Cybersecurity Analyst Position within the Administration Department.

11. Planning and Development Services – Approval – Bid Award for CIP 23-26 ADA Curb Return Ramps 2024 – T1; and Authorize the City Manager to Execute the Contract on behalf of the City. (Councilmember Mouanoutoua has a conflict of interest on this item)

ADMINISTRATIVE ITEMS - Administrative Items are matters on the regular City Council Agenda other than Public Hearings.

12. Receive and File – Update on the Restaurant Rewards Program.

Staff: Chad McCollum, Director of Economic Development, Housing and Communications
Recommendation: Receive and File

13. Receive and File – Update on the Information Technology Division.

Staff: Jesse Velez, I.T. Deputy Director
Recommendation: Receive and File

COUNCIL ITEMS

14. Consider Approval – Change of Council Meeting Schedule.

Staff: John Holt, City Manager
Recommendation: Approve
3 February 20, 2024 - 4 - 11:57 AM

CITY MANAGER COMMENTS

COUNCIL COMMENTS

CLOSED SESSION - A “closed door” (not public) City Council meeting, allowed by State law, for consideration of pending legal matters and certain matters related to personnel and real estate transactions.

15. Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Case Name: Desiree Martinez v. City of Clovis, et al., Case No. F082914

RECONVENE INTO OPEN SESSION AND REPORT FROM CLOSED SESSION

ADJOURNMENT

FUTURE MEETINGS

Regular City Council Meetings are held at 6:00 P.M. in the Council Chamber. The following are future meeting dates:

Mar. 4, 2024 (Mon.) (To be Cancelled)
Mar. 11, 2024 (Mon.)
Mar. 18, 2024 (Mon.)
Apr. 1, 2024 (Mon.)
Apr. 8, 2024 (Mon.)
Apr. 15, 2024 (Mon.)
4 5
AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

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CLOVIS CITY COUNCIL MEETING

February 5, 2024 6:00 P.M. Council Chamber

Meeting called to order by Mayor Ashbeck at 6:01
Flag Salute led by Councilmember Mouanoutoua

Roll Call: Present: Councilmembers Basgall, Bessinger, Mouanoutoua, Pearce Mayor Ashbeck

PUBLIC COMMENTS – 6:04

Malcolm Gibson, resident, commended the City Council and staff for working on installing assistive listening devices in the Council Chambers.

Sanjuana Cantu, resident, shared concerns regarding issues with Derrell’s Mini Storage on Fowler and Alluvial.

Qadri A., resident, requested for additional libraries in Clovis and request for proclamations regarding International Stroke Awareness Day and the humanitarian issues in Gaza.

Mohammad S. resident, shared concerns regarding the humanitarian issues in Gaza.

Layla, resident, shared concerns regarding the humanitarian issues in Gaza.

CONSENT CALENDAR – 6:36

Motion by Councilmember Mouanoutoua, seconded by Councilmember Bessinger that the items on the Consent Calendar, with the exception of item 2, be approved. Motion carried by unanimous vote.

1. Administration - Approval - Minutes from the January 16, 2024, Council Meeting.

3. Fire Department - Approval – Res. 24-15, Authorize submittal of two grant applications to the San Joaquin Valley Air Pollution Control District to allow for the replacement purchase of (1) Water Tender and (1) Electric Utility Vehicle.

4. General Services – Approval - Claim Rejection of the General Liability Claim on behalf of Rachael Salazar.

5. General Services – Approval - Claim Rejection of the General Liability Claim on behalf of Thalia Vargas Sage.

6. General Services – Approval – Res. 24-16, Amending the City’s FY 2023 -2024 Position Allocation Plan by adding one (1) Senior Management Analyst Position and removing (1) Management Analyst Position within the Public Utilities Department. 6 AGENDA ITEM NO. 3.

PRELIMINARY - SUBJECT TO APPROVAL

Page 2 of 3 ends

7. General Services – Approval – Res. 24 -17, Authorizing Amendments to the City’s Classification Plan by Revising the Transit Dispatcher Class ification in the General Services Department.

8. Planning and Development Services – Approval – Final Acceptance for CIP 19 -19, Armstrong Avenue Street Improvements.

9. Planning and Development Services - Approval – Res. 24 -18, Amending the Fresno Metropolitan Flood Control District (FMFCD) Schedule of Drainage Costs and Fees for 2024-2025.

10. Public Utilities – Approval – Bid Award for CIP 17 -04, Sanitary Pump Station “E” Pump Addition, in the Total Amount of $929,593.00 and Authorize the City Man ager to Execute the Contract on Behalf of the City; and Approval – Res. 24-19, Amending the 2023-2024 Sewer Capital Projects – Developer Fund in the Community Investment Program budget to Allocate Funds for the Project.

6:37 ITEM 2 - ADMINISTRATION - RECEIVED AND FILED – ECONOMIC DEVELOPMENT CORPORATION SERVING FRESNO COUNTY QUARTERLY REPORT, OCT. 1,2023 – DEC. 31, 2023.

Motion for approval by Councilmember Basgall, seconded by Councilmember Mouanoutoua. Motion carried by unanimous vote.

PUBLIC HEARINGS – 6:43

6:43 ITEM 11 – CONSIDERED INTRODUCTION – ORD. 24 -XX, AMENDING CLOVIS MUNICIPAL CODE SECTI ON 2.1.32 ESTABLISHI NG SALARIES OF CITY

COUNCILMEMBERS AND I NCREASING THE PRESEN T SALARY TO BECOME EFFECTIVE AFTER THE NOVEMBER 2024 MUNICIPAL ELECTION.

Jerry Cook, spoke in support of increasing Council salaries to $1,900.

Brad Wilson, resident, spoke in support of increasing Council salaries to $1,900.

Qadri A., resident, spoke in support of increasing Council salaries to $1,900.

Motion for approval to not increase Council Salaries by Councilmember Basgall, seconded by Councilmember Mouanoutoua. Motion carried by unanimous vote.

ADMINISTRATIVE ITEMS – 7:02

7:02 ITEM 12 - APPROVED – WAIVE FORMAL BIDDING REQUIREMENTS AND AUTHORIZE

THE CITY MANAGER TO ENTER INTO A SECOND AMENDMENT TO THE AGREEMENT WITH KOSMO NT COMPANIES FOR $30 ,000 TO IMPLEMENT FINANCING POLICY CHANGES FOR DEVELOPMENT IMPACT FEES.

Jerry Cook, commended Council and staff for initiating this work. 7 AGENDA ITEM NO. 3.

PRELIMINARY - SUBJECT TO APPROVAL

Page 3 of 3 ends

Motion for approval by Councilmember Mouanoutoua, seconded by Councilmember Bessinger. Motion carried by unanimous vote.

COUNCIL ITEMS – 7:14

7:14 ITEM 13 - APPROVED – CHANGE OF COUNCIL MEETING SCHEDULE.

Motion for approval by Councilmember Bessinger, seconded by Councilmember Basgall.

Motion carried by unanimous vote.

CITY MANAGER COMMENTS – 7:15

COUNCIL COMMENTS – 7:16

CLOSED SESSION – 7:36

ITEM 1 4 - GOVERNMENT CODE SECT ION 54956.9(D)(1) CO NFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION CASE NAME: DESIREE MARTINEZ V. CITY OF CLOVIS, ET AL., CASE NO. F082914

RECONVENE INTO OPEN SESSION AND REPORT FROM CLOSED SESSION No action taken.

ADJOURNMENT

Mayor Ashbeck adjourned the meeting of the Council to February 13, 2024

Meeting adjourned: 8:02 p.m.

______________________________ ________________________________ Mayor City Clerk
8 AGENDA ITEM NO. 3.

TO: Mayor and City Council
FROM: Administration
DATE: February 20, 2024
SUBJECT: Administration - Approval – Agreement Between City of Clovis and the Business Organization of Old Town for Fiscal Year s 2023-2024 and 2024-2025.

ATTACHMENTS: 1. Proposed Agreement Between the City of Clovis and Business Organization of Old Town for Fiscal Year 2023-2024 and 2024-2025.

CONFLICT OF INTEREST
Councilmembers should consider recusal if a campaign contribution exceeding $250 has been received from the project proponent (developer, applicant, agent, and/or participants) within the preceding 12 months (Government Code 84308).

RECOMMENDATION
That the City Council approve the request to enter into an agreement between the City of Clovis and Business Organization of Old Town (BOOT).

EXECUTIVE SUMMARY
This agreement will serve as a mechanism for the City of Clovis to process payments to BOOT.

This will enable BOOT to continue marketing Old Town as a destination for shoppi ng, dining, and community events.

The amount requested for funding is $ 120,000 of which $60,000 is reflected in the 2023 -2024 budget and $60,000 for fiscal year 2024-2025 which will be recommended to be included in the upcoming budget.

BACKGROUND
Although many shopping areas exist in the City of Clovis, Old Town showcases as a turn-of-the century Central Business District, which reflects the unique diversity and positive image of our community. BOOT represents business owners and operators within Old Town Clovis. The City of Clovis and the former Clovis Community Development Agency has invested a great deal of financial assistance regarding development, sustainability, and marketabili ty of Old Town. In 1992, the Agency expanded its promotion of Old Town by through annual contracts with BOOT for the following:
9 AGENDA ITEM NO. 4.

 Old Town attractions (Farmer’s Market, Antiques and Collectibles Fairs, Old Town Christmas activities, etc.).
 Multi-media advertising (print, radio, and television) for special events.  Participation on the Tourism Committee regarding activities and opportunities in Old Town related to the patronage of retail and restaurants.

Attached is the proposed Agreement between the City of Clovis and Business Organization of Old Town for Fiscal Year 2023-2024 and 2024-2025. For performance of services described in Section 1, paragraphs (a) through (d), the City of Clovis, subject to the terms and conditions of this agreement, wishes to supp ort BOOT by payment of a sum of $ 120,000 during the fiscal years 2023-2024 and 2024-2025 on a quarterly basis ($15,000 per quarter).

FISCAL IMPACT
This funding is included in the City of Clovis 2023 -2024 budget and the second year of funding will be recommended to be approved in the 2024 -2025 budget. There are adequate revenues to accommodate this request.

REASON FOR RECOMMENDATION
Approval of this Agreement will allow the City of Clovis to continue its coordinated approach to promote Clovis as an ideal place to conduct business, reside, and promote tourism.

ACTIONS FOLLOWING APPROVAL
Following approval, the City Manager will execute the agreement and it will be administered by staff.

Prepared by: Shawn Miller, Business Development Manager

Reviewed by: City Manager AH

10 AGENDA ITEM NO. 4.

Attachment 111
AGENDA ITEM NO. 4.
12 AGENDA ITEM NO. 4.
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15 AGENDA ITEM NO. 4.

TO: Mayor and City Council
FROM: Administration
DATE: February 20, 2024
SUBJECT: Administration - Receive and File – Business Organization of Old Town (BOOT) First Quarter Report, July through September 2023.

ATTACHMENTS: 1. Business Organization of Old Town (B.O.O.T.) First Quarter Report, July through September 2023.

RECOMMENDATION
That the City Council receive and file the B.O.O.T. First Quarter Report, July through September 2023.

EXECUTIVE SUMMARY
According to the 202 3–2025 agreement between the City of Clovis and the Business Organization of Old Town, B.O.O.T. is to submit quart erly reports to the City Manager and City Council. The amount to be funded is $15,000.

BACKGROUND
According to the 202 3-2025 agreement between the City of Clovis and the Business Organization of Old Town, B.O.O.T. is to submit quarterly reports to the Ci ty Manager and City Council detailing progress of B.O.O.T.’s promotional and marketing activity. Attached, as Attachment 1 is the First Quarter Report covering July through September 202 3 activities. The amount to be funded is $15,000.

FISCAL IMPACT
The amount to be funded is $15,000, which is called out in the 2023-2024 Budget.

16 AGENDA ITEM NO. 5.

REASON FOR RECOMMENDATION
The attached report meets the requirement established in the 202 3-2025 agreement between the City of Clovis and the Business Organization of Old Town.

ACTIONS FOLLOWING APPROVAL
Staff will process payment to B.O.O.T.

Prepared by: Shawn Miller, Business Development Manager

Reviewed by: City Manager AH

17 AGENDA ITEM NO. 5.

Attachment 1 18
AGENDA ITEM NO. 5.
19 AGENDA ITEM NO. 5.
20 AGENDA ITEM NO. 5.
21 AGENDA ITEM NO. 5.
22 AGENDA ITEM NO. 5.
23 AGENDA ITEM NO. 5.
24 AGENDA ITEM NO. 5.

TO: Mayor and City Council
FROM: Administration
DATE: February 20, 2024
SUBJECT: Administration - Receive and File – Business Organization of Old Town (BOOT) Second Quarter Report, October through December 2023.

ATTACHMENTS: 1. Business Organization of Old Town (B.O.O.T.) Second Quarter Report, October through December 2023.

RECOMMENDATION
That the City Council receive and file the B.O.O.T. Second Quarter Report, October through December 2023.

EXECUTIVE SUMMARY
According to the 202 3–2025 agreement between the City of Clovis and the Business Organization of Old Town, B.O.O.T. is to submit quarterly reports to the City Manager and City Council. The amount to be funded is $15,000.

BACKGROUND
According to the 202 3-2025 agreement between the City of Clovis and the Business Organization of Old Town, B.O.O.T. is to submit quarterly reports to the City Manager and City Council detailing progress of B.O.O.T.’s promotional and marketing activity. Attached, as Attachment 1 is the Second Quarter Report covering October through December 2023 activities.

The amount to be funded is $15,000.

FISCAL IMPACT
The amount to be funded is $15,000, which is called out in the 2023-2024 Budget.

REASON FOR RECOMMENDATION
The attached report meets the requirement established in the 202 3-2025 agreement between the City of Clovis and the Business Organization of Old Town. 25 AGENDA ITEM NO. 6.

ACTIONS FOLLOWING APPROVAL
Staff will process payment to B.O.O.T.

Prepared by: Shawn Miller, Business Development Manager

Reviewed by: City Manager AH

26 AGENDA ITEM NO. 6.

Attachment 1
27 AGENDA ITEM NO. 6.
28 AGENDA ITEM NO. 6.
29 AGENDA ITEM NO. 6.
30 AGENDA ITEM NO. 6.
31 AGENDA ITEM NO. 6.
32 AGENDA ITEM NO. 6.
33 AGENDA ITEM NO. 6.

TO: Mayor and City Council
FROM: Finance Department
DATE: February 20, 2024
SUBJECT: Finance – Receive and File – Investment Report for the Month of September 2023.

ATTACHMENTS: 1. Distribution of Investments

2. Monthly Investment Transactions

3. Certificates of Deposit

4. Municipal Securities

5. Graph of September 30, 2023, Treasury Rates

EXECUTIVE SUMMARY
Attached is the Investment Report for the month of September 2023. Shown in Attachment 1 is the distribution of investments which lists all the individual securities owned by the City with the book and market values. Book value is the actual price paid for the investment. Market value is the amount that the investment is worth if sold in the open market. The market value (which fluctuates daily) that is used in the report is as of the last working day of the month. Attachment 2 reflects the monthly investment transactions for the month of September 2023. Attachment 3 lists the certificates of deposit. Attachment 4 lists the municipal securities. Attachment 5 is a graph of Treasury rates on September 30, 2023.

The investment of the City’s funds is performed in accordance with the adopted Investment Policy. Funds are invested with the following objectives in mind:

1. Assets are invested in adherence with the safeguards and diversity of a prudent investor.

2. The portfolio is invested in a manner consistent with the primary emphasis on preservation of the principal, while attaining a high rate of return consistent with this guideline. Trading of securities for the sole purpose of realizing trading profits is prohibited.

34 AGENDA ITEM NO. 7.

3. Sufficient liquidity is maintained to provide a source for anticipated financial obligations as they become due.

4. Investments may be made, consistent with the Investment Policy Guidelines, in fixed income securities maturing in three years or less and can be extended to five years with the City Manager’s approval.

The Finance Department invests the City’s assets with an expectation of achieving a total rate of return at a level that exceeds the annualized rate of return on short -term government guaranteed or insured obligatio ns (90 -day Treasury bills) and to assure that the principal is preserved with minimal risk of depreciation or loss. In periods of rising interest rates, the City of Clovis portfolio return may be less than that of the annualized 90 -day Treasury bill. In periods of decreasing interest rates, the City of Clovis portfolio return may be greater than the annualized 90-day Treasury bill. The current 90 -day Treasury bill rate (annualized) is 4. 78%. The rate of return for the City of Clovis portfolio is 3.21%. The goal for the City of Clovis investment return is 120% of the 90 -day Treasury bill rate. The current rate of return is 6 7% of the Treasury bill rate.

In accordance with the Investment Policy, the investment period on each investment does not exceed three years and can be extended to five years with the City Manager’s approval. As of September 2023, the average investment life of the City’s investment portfolio is 1.98 years.

Current Investment Environment and Philosophy
During the month of September 2023, the federal funds rate remained at 5.25% -5.50%. On September 30, 2023, the Treasury yield curve decreased from 3-month to 10-year notes.

Certificates of Deposit (CD’s)
The City purchases both negotiable and non-negotiable Certificates of Deposit (CD’s). Although negotiable CD’s can be traded, it is the City’s policy to buy and hold all CD’s. Negotiable CD’s are held by U.S. Bank, a third party custodian. Non-negotiable CD’s are held in the City’s safe.

Purchases and Maturities
• 1 government security totaling $2,500,000 was purchased. • 0 government securities were called or matured.
• 3 certificates of deposit totaling $750,000 were purchased. • 0 certificates of deposit were called or matured.
• 2 municipal securities totaling $925,000 were purchased. • 2 municipal securities totaling $1,060,000 matured.

Market Environment
• During September the federal funds rate remained at 5.25%-5.50%. • On September 30 , the yield curve decreased from 3 -month to 10 -year notes. See Attachment 5, Graph of Treasury Rates on September 30, 2023.

Prepared by: Jeffrey Blanks, Deputy Finance Director

Reviewed by: City Manager AH
35 AGENDA ITEM NO. 7.

STATED

DAYS TO

MATURITY

NET BOOK MARKET YIELD TO INTEREST INVEST MATURIT Y FROM COST VALUE VALUE * MATURIT Y RATE DATE DATE 9/30/2023

GOV'T SECURITIES
FFCB 5,000,000 5,000,000 4,891,450 0.250% 0.250% 03/01/21 03/01/24 153 FHLB 4,998,000 4,999,437 4,951,150 3.276% 3.250% 08/17/22 03/08/24 160 FHLB 1,994,000 1,998,225 1,984,060 3.835% 3.625% 09/14/22 03/08/24 160 FFCB 1,999,000 1,999,844 1,953,540 0.317% 0.300% 03/24/21 03/18/24 170 FHLB 5,000,000 5,000,000 4,824,200 0.350% 0.350% 06/07/21 06/07/24 251 FHLB 941,770 973,324 964,990 4.500% 0.700% 11/17/22 06/24/24 268 FHLB 4,969,000 4,987,600 4,755,850 1.274% 1.050% 01/20/22 11/15/24 412 FHLB 1,595,506 1,652,743 1,630,761 4.515% 0.500% 11/16/22 12/30/24 457 FNMA 1,857,400 1,896,088 1,865,180 4.415% 0.500% 03/23/23 02/24/25 513 FNMA 930,300 949,184 932,750 4.338% 0.520% 03/23/23 02/25/25 514 FHLB 932,200 950,517 933,930 4.328% 0.625% 03/23/23 02/27/25 516 FHLB 3,980,000 3,990,566 3,795,720 1.922% 1.750% 02/28/22 02/28/25 517 FHLB 4,000,000 4,000,000 3,855,560 2.750% 2.750% 04/25/22 04/25/25 573 FAMCMTN 3,947,600 3,973,522 3,687,920 1.121% 0.750% 12/16/21 07/28/25 667 FHLB 5,000,000 5,000,000 4,855,450 3.600% 3.600% 08/30/22 08/28/25 698 FAMCMTN 4,948,500 4,974,377 4,583,300 0.869% 0.600% 10/14/21 09/08/25 709 FHLB 871,150 884,333 858,458 3.886% 0.500% 04/26/23 11/25/25 787 FHLB 4,963,000 4,980,207 4,486,100 0.750% 0.580% 09/08/21 02/11/26 865 FHLB 3,922,000 3,955,268 3,598,720 1.229% 0.750% 12/16/21 02/24/26 878 FHLB 2,751,000 2,783,959 2,695,890 3.916% 0.790% 05/17/23 03/16/26 898 FFCB 2,123,750 2,124,788 2,106,300 4.812% 1.000% 09/27/23 09/18/26 1,084 FFCB 4,967,500 4,980,356 4,427,150 1.075% 0.940% 10/14/21 09/28/26 1,094 FHLB 3,649,200 3,750,760 3,554,320 3.342% 1.150% 06/29/22 10/28/26 1,124 FHLB 5,988,000 5,992,436 5,332,800 1.291% 1.250% 11/24/21 11/24/26 1,151 FHLB 5,127,757 5,083,550 4,587,850 1.580% 2.125% 01/20/22 12/11/26 1,168 FHLB 4,043,250 4,166,232 3,915,397 3.397% 1.020% 06/29/22 02/24/27 1,243 FHLB 4,550,000 4,661,411 4,380,763 3.173% 1.020% 08/17/22 02/24/27 1,243 FHLB 3,695,200 3,788,356 3,605,569 2.564% 0.900% 03/31/22 02/26/27 1,245 FHLB 6,072,400 6,195,689 5,896,748 3.737% 0.900% 01/19/23 02/26/27 1,245 FHLB 5,247,000 5,362,688 5,103,939 4.329% 0.900% 02/16/23 02/26/27 1,245 FHLB 5,050,770 5,173,426 4,973,193 3.971% 1.000% 12/14/22 02/26/27 1,245 FHLB 4,000,000 4,000,000 3,654,880 2.375% 2.375% 03/08/22 03/08/27 1,255 FFCB 5,160,000 5,249,282 5,015,580 3.996% 0.830% 03/23/23 02/22/28 1,606 FHLB 3,124,500 3,114,809 2,983,860 3.553% 4.500% 05/17/23 03/10/28 1,623 FFCB 6,102,000 6,093,230 5,775,420 3.501% 3.875% 04/26/23 04/25/28 1,669 FFCB 5,354,250 5,363,175 5,147,010 4.349% 3.740% 06/14/23 04/27/28 1,671 FFCB 2,955,000 2,956,992 2,869,890 4.814% 4.470% 07/12/23 06/22/28 1,727 SECURITIES TOTAL 141,811,003$ 143,006,374 $ 135,435,648 $ LAIF 55,589,725$ 55,589,725 $
Municipal Issuance 55,366,986$ 53,208,549 $
Sweep Account (Union Bank) 12,584,965$ 12,584,965 $ TOTAL CD'S 26,995,000$ 26,265,805 $
TOTAL INVESTMENTS 293,543,049$ 283,084,692 $
* Market values for securities obtained from US Bank.

City of Clovis
Distribution of Investments
As of September 30, 2023
ATTACHMENT 1
36 AGENDA ITEM NO. 7.

Activity Maturity
Institution Description Activit y Amount Market Value Rate Date Date FFCB Gov. Sec. Purchase 2,500,000 2,123,750 1.000% 09/27/23 03/02/28 Corona Norco USD Mun Iss. Purchase 250,000 226,250 2.297% 09/28/23 08/01/27 Redondo Beach USD Mun Iss. Purchase 675,000 571,725 1.430% 09/28/23 08/01/28 Amex Natl Bk CD Purchase 250,000 250,000 5.000% 09/20/23 09/21/26 Freedom Northwest CD Purchase 250,000 250,000 5.350% 09/19/23 09/18/26 Popular Bk New York CD Purchase 250,000 250,000 4.850% 09/06/23 09/04/26 Jefferson CA Elem Mun Iss. Maturity 710,000 710,000 0.399% 09/01/23 09/01/23 Santa Rosa CA Wtr Mun Iss. Maturity 350,000 350,000 0.578% 09/01/23 09/01/23

PORTFOLIO DATA
Current Month (09/23)
Book Market
CD'S 26,995,000 $ 26,265,805 $
Gov't Securities* 143,006,374 135,435,648
Municipal Securities 55,366,986 53,208,549
LAIF 55,589,725 55,589,725
Sweep Account (Union Bank) 12,584,965 12,584,965
TOTAL 293,543,050 $ 283,084,692 $
Prior Month (08/23)
Three Months Previous (06/23)
Book Market Book Market
CD'S 26,245,000 $ 25,537,294 $ CD'S 25,495,000 $ 24,736,894 $ Gov't Securities* 140,516,837 134,028,857 Gov't Securities* 137,561,837 130,822,360 Municipal Securities 55,388,719 53,687,790 Municipal Securities 56,361,225 54,477,583 LAIF 55,589,725 55,589,725 LAIF 75,000,000 75,000,000
Sweep Account (Union Bank) 19,571,681 19,571,681 Sweep Account (Union Bank) 28,879,606 28,879,606 TOTAL 297,311,962 $ 288,415,347 $ TOTAL 323,297,668 $ 313,916,443 $ Six Months Previous (03/23)
One Year Previous (09/22)
Book Market Book Market
CD'S 23,495,000 $ 22,921,197 $ CD'S 16,245,000 $ 15,738,360 $ Gov't Securities* 119,265,591 114,207,766 Gov't Securities* 138,724,630 131,664,480 Municipal Securities 56,870,000 52,675,462 Municipal Securities 40,070,000 36,705,918 LAIF 75,000,000 75,000,000 LAIF 74,651,233 74,651,233
Sweep Account (Union Bank) 30,827,750 30,827,750 Sweep Account (Union Bank) 31,983,745 31,983,745 TOTAL 305,458,341 $ 295,632,175 $ TOTAL 301,674,608 $ 290,743,736 $ *Adjusted Quarterly for Premium/Discount Amortization
As of September 30, 2023
Monthly Investment Transactions
City of Clovis
ATTACHMENT 2
37 AGENDA ITEM NO. 7.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Negotiable CDs COST PRICE RATE DATE DATE 09/30/23 FREQUENCY New York Cmnty Bank 250,000 247,445.00 0.350% 12/11/20 12/11/23 72 QUARTERLY Transportation Alliance Bk 250,000 244,200.00 0.250% 03/12/21 03/12/24 164 QUARTERLY Preferred Bank 250,000 243,742.50 0.250% 03/25/21 03/25/24 177 QUARTERLY Bankunited Natl Assn 245,000 238,897.05 0.450% 03/31/21 04/01/24 184 QUARTERLY Greenstate Credit Union 250,000 241,002.50 0.450% 06/16/21 06/17/24 261 QUARTERLY Eaglemark Savings Bank 250,000 240,472.50 0.400% 06/30/21 06/28/24 272 QUARTERLY Texas Exchange Bk 250,000 240,292.50 0.500% 07/09/21 07/09/24 283 QUARTERLY BMW Bk North Amer 250,000 239,687.50 0.550% 07/30/21 07/30/24 304 QUARTERLY Toyota Finl Svgs 250,000 238,530.00 0.650% 09/09/21 09/09/24 345 QUARTERLY State Bk India 250,000 238,250.00 0. 650% 09/17/21 09/17/24 353 QUARTERLY Ubs Bank Usa 250,000 236,460.00 0.750% 11/17/21 11/18/24 415 QUARTERLY Webbank Salt Lake City 250,000 236,240.00 0.750% 11/29/21 11/29/24 426 QUARTERLY Medallion Bank Salt Lake City 250,000 235,910.00 0.900% 12/20/21 12/20/24 447 QUARTERLY Beal Bank 250,000 235,302.50 0.950% 01/19/22 01/15/25 473 QUARTERLY Mountian Amer Fed 250,000 242,542.50 3.450% 08/31/22 02/28/25 517 QUARTERLY Barclays Bk 250,000 236,417.50 1.700% 03/09/22 03/10/25 527 QUARTERLY Goldman Sachs Bk 250,000 236,245.00 1.650% 03/09/22 03/10/25 527 QUARTERLY Safra National Bk 250,000 237,147.50 2.000% 03/23/22 03/24/25 541 QUARTERLY Pentagon Federal Cr Un 250,000 236,962.50 2.000% 03/28/22 03/28/25 545 QUARTERLY Beal Bank 250,000 237,687.50 2.200% 04/06/22 04/02/25 550 QUARTERLY JP Morgan Chase 250,000 238,692.50 2.500% 04/08/22 04/08/25 556 QUARTERLY First Natl Bank 250,000 241,352.50 2.200% 04/12/22 04/11/25 559 QUARTERLY One Community Bank 250,000 238,930.00 2.700% 04/29/22 04/29/25 577 QUARTERLY Americu Credit Union 250,000 239,147.50 2.800% 05/02/22 05/02/25 580 QUARTERLY Synchrony Bank Retail 250,000 240,210.00 3.100% 05/20/22 05/20/25 598 QUARTERLY Connexus Credit Union 250,000 239,630.00 3.000% 05/26/22 05/27/25 605 QUARTERLY Bmo Harris Bank 250,000 239,942.50 3.150% 06/17/22 06/17/25 626 QUARTERLY Saco Biddeford 250,000 238,715.00 2.850% 06/17/22 06/17/25 626 QUARTERLY Baxter Credit Union 250,000 250,000.00 3.400% 06/28/22 06/30/25 639 QUARTERLY Capital One Bank 250,000 240,662.50 3.350% 06/29/22 06/30/25 639 QUARTERLY American First Cr Un 250,000 247,307.50 3.250% 07/15/22 07/15/25 654 QUARTERLY Trustone Financial Cr Un 250,000 239,902.50 3.250% 07/19/22 07/21/25 660 QUARTERLY American Natl Bank 250,000 239,970.00 3.100% 07/27/22 07/28/25 667 QUARTERLY TCM Bank 250,000 240,240.00 3.350% 07/28/22 07/28/25 667 QUARTERLY Generations Bank 250,000 240,390.00 3. 400% 08/03/22 08/04/25 674 QUARTERLY Direct Fed Credit 250,000 239,980.00 3.500% 08/17/22 08/18/25 688 QUARTERLY Resource One Credit 250,000 239,757.50 3.300% 08/17/22 08/18/25 688 QUARTERLY Connext Credit 250,000 240,522.50 3.500% 08/31/22 08/29/25 699 QUARTERLY Skyone Fed Credit 250,000 240,945.00 3.600% 08/30/22 09/02/25 703 QUARTERLY Credit Union of Texas 250,000 240,875.00 3.600% 09/14/22 09/15/25 716 QUARTERLY Forbright Bank 250,000 240,330.00 3.500% 09/16/22 09/16/25 717 QUARTERLY Ally Bank Sandy Utah 250,000 242,845.00 4.050% 09/29/22 09/19/25 720 QUARTERLY Alabama Credit Union 250,000 240,727.50 3.600% 09/20/22 09/22/25 723 QUARTERLY Kemba Finl Credit Union 250,000 242,600.00 4.000% 09/21/22 09/22/25 723 QUARTERLY Farmers Merchants 250,000 241,360.00 3.750% 09/28/22 09/29/25 730 QUARTERLY Jefferson Finl FCU 250,000 243,252.50 4.150% 09/29/22 09/29/25 730 QUARTERLY Dort Finl Credit Union 250,000 242,547.50 4.000% 09/30/22 09/30/25 731 QUARTERLY First National Bank 250,000 237,392.50 3.625% 09/30/22 09/30/25 731 QUARTERLY Numerica Credit Union 250,000 243,952.50 4.200% 09/30/22 09/30/25 731 QUARTERLY Vystar Credit Union 250,000 244,187.50 4.350% 09/30/22 09/30/25 731 QUARTERLY Bell Bank Fargo 250,000 243,152.50 4.150% 10/13/22 10/14/25 745 QUARTERLY Pacific Alliance 250,000 243,392.50 4.200% 10/14/22 10/14/25 745 QUARTERLY z1st Financial Bank 250,000 243,152.50 4.150% 10/13/22 10/17/25 748 QUARTERLY Great Southern Bank 250,000 244,830.00 4.500% 10/20/22 10/20/25 751 QUARTERLY American Bank 250,000 244,135.00 4.350% 10/21/22 10/21/25 752 QUARTERLY Queensborough Natl Bank 250,000 243,595.00 4.100% 10/21/22 10/21/25 752 QUARTERLY Public Alliance Cr Un 250,000 244,785.00 4.500% 10/25/22 10/27/25 758 QUARTERLY First Citizens Bank 250,000 245,795.00 4.700% 10/28/22 10/28/25 759 QUARTERLY LCA Bank Corp 250,000 244,342.50 4.400% 10/28/22 10/28/25 759 QUARTERLY Sharonview Fed Cr Un 250,000 247,242.50 4.850% 10/31/22 10/31/25 762 QUARTERLY City of Clovis
Certificates of Deposit
As of September 30, 2023
ATTACHMENT 3
38 AGENDA ITEM NO. 7.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Negotiable CDs COST PRICE RATE DATE DATE 09/30/23 FREQUENCY City of Clovis
Certificates of Deposit
As of September 30, 2023
United Heritage Cr Un 250,000 245,992.50 4.700% 11/04/22 11/04/25 766 QUARTERLY Capital One Natl Assn 250,000 246,730.00 4.900% 11/16/22 11/17/25 779 QUARTERLY Morgan Stanley Bank 250,000 247,217.50 5.000% 11/18/22 11/18/25 780 QUARTERLY Spokane Teachers Cr Un 250,000 247,210.00 5.000% 11/23/22 11/23/25 785 QUARTERLY Morgan Stanley Private 250,000 245,947.50 4.750% 12/09/22 12/09/25 801 QUARTERLY Community Bank Topeka 250,000 243,562.50 4.300% 12/14/22 12/15/25 807 QUARTERLY Austin Telco Fed 250,000 246,935.00 4.950% 12/16/22 12/16/25 808 QUARTERLY Rogue Credit Union 250,000 247,737.50 5.100% 12/23/22 12/23/25 815 QUARTERLY Alliant Credit Union 250,000 247,715.00 5.100% 12/30/22 12/30/25 822 QUARTERLY First Technology Fed Cr Un 250,000 247,980.00 5.150% 06/30/23 12/30/25 822 MONTHLY Liberty First Cr Un 250,000 244,747.50 4.550% 01/17/23 01/19/26 842 QUARTERLY Capital Educators Fed Cr 250,000 244,747.50 4.550% 01/19/23 01/20/26 843 QUARTERLY Manufacturers Traders 250,000 243,102.50 4.250% 01/31/23 01/23/26 846 QUARTERLY City Natl Bank 250,000 243,675.00 4.350% 01/25/23 01/26/26 849 QUARTERLY Coastlife Cr Un 250,000 245,235.00 4.650% 02/13/23 02/13/26 867 QUARTERLY Achieve Finl Cr Un 250,000 245,225.00 4.650% 02/17/23 02/17/26 871 QUARTERLY California Cr Un Glendale 250,000 244,397.50 4.500% 02/23/23 02/23/26 877 QUARTERLY Truliant Fed Cr Un 250,000 244,915.00 4.600% 02/28/23 02/27/26 881 QUARTERLY Pioneer Fed Cr Un Mtn Home 250,000 244,912.50 4.600% 02/28/23 03/02/26 884 QUARTERLY Tradition Cap Bankk 250,000 244,615.00 4.600% 03/03/23 03/03/26 885 MONTHLY Alaska Fed Cr 250,000 245,740.00 4.650% 03/05/23 03/09/26 891 MONTHLY Mid Carolina Credit 250,000 247,102.50 4.600% 03/13/23 03/13/26 895 MONTHLY Blue Ridge Bank 250,000 247,182.50 4.500% 03/16/23 03/16/26 898 MONTHLY Northwest Bank 250,000 247,165.00 4.600% 03/17/23 03/17/26 899 MONTHLY Valleystar Credit Union 250,000 247,165.00 4.600% 03/20/23 03/20/26 902 MONTHLY First Community Bank 250,000 246,900.00 4.500% 03/22/23 03/23/26 905 MONTHLY Technology Credit Union 250,000 247,165.00 4.650% 03/23/23 03/23/26 905 MONTHLY Cibc Bank 250,000 246,900.00 4.650% 03/24/23 03/24/26 906 MONTHLY Signature Bank 250,000 247,165.00 4. 500% 03/24/23 03/24/26 906 MONTHLY Point West Credit Union 250,000 247,195.00 5.000% 04/12/23 04/13/26 926 MONTHLY Flagstar Bank 250,000 247,210.00 4.650% 03/30/23 04/24/26 937 MONTHLY Utah Cmnty Credit Union 250,000 244,775.00 4.600% 04/26/23 04/27/26 940 MONTHLY Cross River Bank 250,000 245,065.00 4.650% 05/19/23 05/19/26 962 MONTHLY Raiz FCU 250,000 245,947.50 4.650% 05/24/23 05/26/26 969 MONTHLY Usalliance FCU 250,000 245,332.50 4.700% 05/26/23 05/26/26 969 MONTHLY Chartway Fed Cr Un 250,000 246,567.50 4.900% 06/09/23 06/09/26 983 MONTHLY Customers Bank 250,000 245,335.00 4.700% 06/14/23 06/15/26 989 MONTHLY Latino Cmnty Cr Un 250,000 246,567.50 4.900% 06/27/23 06/29/26 1,003 MONTHLY Leaders Cr Un 250,000 247,205.00 5.000% 06/30/23 06/30/26 1,004 MONTHLY Farmers Insurance 250,000 247,220.00 5.000% 07/21/23 07/21/26 1,025 MONTHLY Maine Svgs FCU 250,000 247,220.00 5.000% 07/21/23 07/21/26 1,025 MONTHLY Popular Bank New York 250,000 246,255.00 4.850% 09/06/23 09/04/26 1,070 QUARTERLY Freedom Northwest Cr Un 250,000 249,680.00 5.350% 09/19/23 09/18/26 1,084 QUARTERLY Amex National Bank 250,000 239,255.00 5.000% 09/20/23 09/21/26 1,087 QUARTERLY People Bank Co 250,000 245,847.50 4. 650% 03/30/23 03/30/27 1,277 MONTHLY Carroll County 250,000 242,250.00 4.650% 03/30/23 03/30/28 1,643 MONTHLY Discover Bank 250,000 240,660.00 4.350% 04/26/23 04/24/28 1,668 MONTHLY TTCU Fed Cr Un 250,000 246,907.50 5.000% 07/26/23 07/26/28 1,761 MONTHLY Negotiable CD TOTAL 26,995,000$ 26,265,805 $
CD TOTAL 26,995,000$ 26,265,805 $
ATTACHMENT 3
39 AGENDA ITEM NO. 7.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Municipal Securities COST PRICE RATE DATE DATE 09/30/23 FREQUENCY California St Univ Ref Bond 3,450,074 3,441,318 0.475% 04/01/22 11/01/23 32 QUARTERLY San Diego CA Convention Ref Bond 1,435,929 1,418,347 1.527% 08/18/22 04/15/24 198 QUARTERLY Santa Ana College Ref Bond 438,735 422,660 0.644% 12/17/21 08/01/24 306 QUARTERLY University CA Rev Bond 985,983 962,620 4.350% 09/15/22 05/15/25 593 QUARTERLY Antelope Valley CA Ref Bond 731,645 702,533 1.767% 05/12/22 08/01/25 671 QUARTERLY Chabot Las Positas Cmnty Clg Bond 1,436, 902 1,374,227 0.880% 04/29/22 08/01/25 671 QUARTERLY Foothill De Anza Bond 786,781 771,181 0.906% 03/24/23 08/01/25 671 QUARTERLY San Dieguito High School Ref Bond 952,381 935,710 1.661% 10/13/22 08/01/25 671 QUARTERLY Santa Ana CCD Ref Bond 239,443 229,993 0.744% 05/12/22 08/01/25 671 QUARTERLY Orange County Water Dist Ref Bond 863,081 848,709 2.095% 10/13/22 08/15/25 685 QUARTERLY San Jose CA Txble Ser B 2,271,085 2,231,103 2.450% 10/13/22 09/01/25 702 QUARTERLY Los Angeles CA USD Ref Bond 1,005,950 896,460 1.455% 11/15/21 07/01/26 1,005 QUARTERLY Chabot Las Positas Cmnty Clg CA 3,314,277 3,128,878 1.080% 07/27/22 08/01/26 1,036 QUARTERLY Chaffey CA High School Ref Bond 1,521,019 1,453,760 2.475% 06/30/22 08/01/26 1,036 QUARTERLY Huntington Beach HS Dist Ref Bond 3,152, 187 2,953,315 1.208% 04/29/22 08/01/26 1,036 QUARTERLY Placentia Yorba USD Ref Bond 1,054,276 990,597 1.070% 05/31/22 08/01/26 1,036 QUARTERLY San Diego CA Cmnty Ref Bond 459,823 435,610 2.299% 04/29/22 08/01/26 1,036 QUARTERLY San Ramon Valley CA USD Ref Bond 2,125,000 1,256,888 1.147% 11/03/21 08/01/26 1,036 QUARTERLY Sonoma Cnty Jr College Ref Bond 1,942,267 1,853,900 2.447% 06/30/22 08/01/26 1,036 QUARTERLY San Diego CA Pub Facs Ref Bond 1,551,549 1, 467,018 1.812% 08/18/22 10/15/26 1,111 QUARTERLY CA ST Univ Rev Ref Bond 2,265,521 2,216,750 1.142% 02/17/23 11/01/26 1,128 QUARTERLY El Dorado CA Irr Dist Ref Bond 1,110,889 1,042,813 1.687% 08/18/22 03/01/27 1,248 QUARTERLY University Gen Rev Bond 2,135,398 2,099, 945 1.316% 10/13/22 05/15/27 1,323 QUARTERLY El Monte Ca Ref Bond 538,675 523,170 1.326% 03/24/23 06/01/27 1,340 QUARTERLY Los Angeles CA Dept Wtr Ref Bond 2,103, 176 2,032,340 5.516% 04/27/23 07/01/27 1,370 QUARTERLY Colton CA Jt Uni Sch 827,390 932,683 1.603% 11/17/22 08/01/27 1,401 QUARTERLY Contra Costa Ref Bond 953,851 794,086 2.163% 09/15/22 08/01/27 1,401 QUARTERLY Corona Norco Ref Bond 226,617 224,723 2.297% 09/28/23 08/01/27 1,401 QUARTERLY Foothill De Anza CCD 486,760 473,585 1.473% 12/15/22 08/01/27 1,401 QUARTERLY Fremont CA Uni Sch Dist 970,469 947,617 1.113% 11/17/22 08/01/27 1,401 QUARTERLY Fremont CA USD Ref Bond 1,098,295 1,016, 789 2.000% 05/31/22 08/01/27 1,401 QUARTERLY Marin CA Cmnty Clg Dist 320,434 314,645 3.330% 11/17/22 08/01/27 1,401 QUARTERLY Mount San Antonio Cmnty Clg 250,557 246, 673 1.139% 11/17/22 08/01/27 1,401 QUARTERLY Mount San Antonio Ref Bond 373,717 367, 116 2.329% 10/13/22 08/01/27 1,401 QUARTERLY Saddleback VY Uni Ref Bond 2,903,148 2,721, 840 2.400% 08/10/22 08/01/27 1,401 QUARTERLY San Diego CA Com CD 551,873 537,354 2.407% 12/15/22 08/01/27 1,401 QUARTERLY San Ramon Valley Ref Bond 1,313,764 1,560, 304 3.415% 09/15/22 08/01/27 1,401 QUARTERLY Santa Monica Cmnty Clg Ref Bond 984,032 945,820 3.050% 09/15/22 08/01/27 1,401 QUARTERLY Sierra CA Cmnty Clg Dist 410,813 401,574 1.129% 11/17/22 08/01/27 1,401 QUARTERLY William Hart CA Un High 176,351 173,472 1.174% 11/17/22 08/01/27 1,401 QUARTERLY Rancho Santiago Cmnty Clg 294,928 290,391 1.106% 11/17/22 09/01/27 1,432 QUARTERLY San Jose CA Txble Ser B 848,277 830,603 2.600% 10/13/22 09/01/27 1,432 QUARTERLY Soquel Creek Cnty Ref Bond 485,471 466,547 1.445% 05/18/23 03/01/28 1,614 QUARTERLY Beverly Hills Ref Bond 559,497 539,566 1.514% 06/15/23 06/01/28 1,706 QUARTERLY Redondo Beach Ref Bond 571,842 569,221 1.430% 09/28/23 08/01/28 1,767 QUARTERLY San Ramon Valley CA Uni 1,596,487 1,903, 256 1.670% 07/13/23 08/01/28 1,767 QUARTERLY Santa Ana College Impt 1,290,372 1,260, 840 1.320% 07/13/23 08/01/28 1,767 QUARTERLY Mun. Securities TOTAL 55,366,986$ 53,208,549 $
Municipal Securities TOTAL 55,366,986$ 53,208,549 $
City of Clovis
Municipal Securities
As of September 30, 2023
ATTACHMENT 4
40 AGENDA ITEM NO. 7.

Treasury Rates as of September 30, 2023
3 month Treasury bill 5.55
6 month Treasury bill 5.53
2 Yr Treasury note 5.03
3 Yr Treasury note 4.80
5 Yr Treasury note 4.60
10 Yr Treasury note 4.59

CITY OF CLOVIS

FINANCE DEPARTMENT
SEPTEMBER 30, 2023 TREASURY RATES
As indicated in the above graph, treasuries decrease from 3-month to 10-year notes. 0 1
2 3
4 5
6 3 month
Treasury bill
6 month
Treasury bill
2 Yr Treasury
note
3 Yr Treasury
note
5 Yr Treasury
note
10 Yr
Treasury note

INTEREST RATES

TREASURIES
TREASURY RATES ON SEPTEMBER 30, 2023
ATTACHMENT 5
41 AGENDA ITEM NO. 7.

TO: Mayor and City Council
FROM: Finance Department
DATE: February 20, 2024
SUBJECT: Finance – Receive and File – Treasurer’s Report for the Month of September 2023.

ATTACHMENTS: 1. Summary of Cash Balances

2. Summary of Investment Activity

3. Investments with Original Maturities Exceeding One Year

EXECUTIVE SUMMARY
Attached for the Council’s information is the Treasurer’s Report for the month ended September 30, 2023.

Pursuant to Section 41004 of the Government Code of the State of California, the City Treasurer is required to submit a monthly report of all receipts , disbursements, and fund balances.

Attachment 1 provides a summary of the beginning balance, total receipts, total disbursements, ending balance for all funds, and a listing, by fund, of all month end fund balances. Attachment 2 summarizes the investment activity for the month and distribution, by type of investment, held by the City. Attachment 3 lists all investments with original maturities exceeding one year as of the month ended September 30, 2023.

Prepared by: Jeffrey Blanks, Deputy Finance Director

Reviewed by: City Manager AH
42 AGENDA ITEM NO. 8.

Previous Balance 5,843,072.73$
Deposits 27,658,968.32
Disbursements (27,455,951.86)
Current Balance 6,046,089.19$

FUNDS BALANCE
100 General Fund 11,605,789.11 $
201 Local Transportation 12,243,753.90
202 Parking and Business Improvements 179,260.63
203 Off Highway Use 72,984.96
204 Community Facilities District 2020-1 189,159.95 205 Senior Citizen Memorial Trust 56,068.78
207 Landscape Assessment District 6,754,133.86
208 Blackhorse III (95-1) Assessment District 3,081.95 209 Blackhorse III (95-1) Assessment District 2 37,657.43 275 HCD Block Grant Fund 559,516.10
301 Park & Recreation Acquisition 10,227,522.20
305 Refuse Equipment Reserve 2,447,554.27
310 Special Street Deposit Fund 49,226,706.34
313 Successor Agency (4,998.00)
314 Housing Successor Agency 395,914.17
402 1976 Fire Bond Redemption 25,475.23
404 1976 Sewer Bond Redemption Fund 421,501.65
501 Community Sanitation Fund 16,587,957.76
502 Sewer Service Fund 37,163,638.22
504 Sewer Capital Projects-Users 502,584.81
506 Sewer Capital Projects-Developer 6,664,308.36
507 Water Service Fund 44,211,161.91
508 Water Capital Projects-Users 6,235,572.90
509 Water Capital Projects-Developer 13,265,609.64 515 Transit Fund 6,344,374.64
540 Planning & Development Services 15,909,301.89
601 Property & Liability Insurance (873,967.90)
602 Fleet Maintenance 22,709,925.24
603 Employee Benefit Fund 6,193,794.75
604 General Government Services 22,616,224.80
605 Facilities Maintenance 1,352,048.78
606 Information Technology 4,928,597.58
701 Curb & Gutter Fund 166,563.36
703 Payroll Tax & Withholding Fund 912,254.41
712 Temperance/Barstow Assmt Dist (98-1) 78,582.25 713 Shepherd/Temperance Assmt Dist (2000-1) 5,867.72 715 Supp Law Enforcement Serv 8,353.67
716 Asset Forfeiture 337,182.42
720 Measure A-Public Safety Facility Tax 1,854.50
736 SA Admin Trust Fund 1,421.40
741 SA Debt Service Trust Fund (176,295.47)
747 Housing Successor Trust Fund 1,137.98
SUBTOTALS 299,589,138.15$
999 Invested Funds (293,543,048.96)
TOTAL 6,046,089.19$
Statement of Cash Balances
As of September 30, 2023
City of Clovis
ATTACHMENT 1
43 AGENDA ITEM NO. 8.

Balance of Investments Previous Month End 297,311,960.19 $ Time Certificates of Deposit Transactions
Investments 750,000.00
Withdrawals 0.00
Total CD Changes 750,000.00
Other Changes
Government Securities 2,489,538.00
Local Agency Investment Fund 0.00
Municipal Securities (21,733.00)
Sweep Account (6,986,716.23)
Total Other Changes (4,518,911.23)
Balance of Investments Current Month End 293,543,048.96$ Insured CD's 26,995,000.00
Government Securities 143,006,373.85
US Treasury Notes 0.00
Local Agency Investment Fund 55,589,724.64
Municipal Securities 55,366,985.55
Sweep Account 12,584,964.92
Investment Total 293,543,048.96$
For the month of September 30, 2023
City of Clovis
Distribution of Investments
As of September 30, 2023
City of Clovis
Summary of Investment Activity
ATTACHMENT 2
44 AGENDA ITEM NO. 8.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
FFCB 5,000,000.00 5,000,000 3/1/2024 0.250%
FHLB 5,000,000.00 4,999,437 3/8/2024 3.250%
FFCB 2,000,000.00 1,998,225 3/8/2024 3.625%
FHLB 2,000,000.00 1,999,844 3/18/2024 0.300%
FHLB 5,000,000.00 5,000,000 6/7/2024 0.350%
FHLB 1,000,000.00 973,324 6/24/2024 0.700%
FHLB 5,000,000.00 4,987,600 11/15/2024 1.050%
FHLB 1,735,000.00 1,652,743 12/30/2024 0.500%
FNMA 2,000,000.00 1,896,088 2/24/2025 0.500%
FNMA 1,000,000.00 949,184 2/25/2025 0.520%
FHLB 1,000,000.00 950,517 2/27/2025 0.625%
FHLB 4,000,000.00 3,990,566 2/28/2025 1.750%
FAMCMTN 4,000,000.00 4,000,000 4/25/2025 2.750%
FAMCMTN 4,000,000.00 3,973,522 7/28/2025 0.750%
FHLB 5,000,000.00 5,000,000 8/28/2025 3.600%
FHLB 5,000,000.00 4,974,377 9/8/2025 0.600%
FHLB 980,000.00 884,333 11/25/2025 0.500%
FFCB 5,000,000.00 4,980,207 2/11/2026 0.580%
FHLB 4,000,000.00 3,955,268 2/24/2026 0.750%
FHLB 3,000,000.00 2,783,959 3/16/2026 0.790%
FFCB 2,500,000.00 2,124,788 9/18/2026 1.000%
FHLB 5,000,000.00 4,980,356 9/28/2026 0.940%
FHLB 4,000,000.00 3,750,760 10/28/2026 1.150%
FHLB 6,000,000.00 5,992,436 11/24/2026 1.250%
FHLB 5,000,000.00 5,083,550 12/11/2026 2.125%
FHLB 4,500,000.00 4,166,232 2/24/2027 1.020%
FHLB 5,000,000.00 4,661,411 2/24/2027 1.020%
FHLB 4,000,000.00 3,788,356 2/26/2027 0.900%
FHLB 6,800,000.00 6,195,689 2/26/2027 0.900%
FHLB 5,700,000.00 5,362,688 2/26/2027 0.900%
FHLB 6,000,000.00 5,173,426 2/26/2027 1.000%
FHLB 4,000,000.00 4,000,000 3/8/2027 2.375%
FHLB 6,000,000.00 5,249,282 2/22/2028 0.830%
FHLB 3,000,000.00 3,114,809 3/10/2028 4.500%
FFCB 6,000,000.00 6,093,230 4/25/2028 3.875%
FFCB 5,500,000.00 5,363,175 4/27/2028 3.740%
FFCB 3,000,000.00 2,956,992 6/22/2028 4.470%
City of Clovis
Government Maturities Exceeding One Year
As of September 30, 2023
ATTACHMENT 3
45 AGENDA ITEM NO. 8.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
CSU Rev Bonds 3,455,000.00 3,450,074 11/1/2023 0.475%
San Diego Conv Ctr Expansion 1,450,000.00 1,435,929 4/15/2024 1.527% Sana Ana College Improv Dist 440,000.00 438,735 8/1/2024 0.644% UC General Revenue Bonds 1,000,000.00 985,983 5/15/2025 4.350% Antelope Valley Comm Coll 750,000.00 731,645 8/1/2025 1.767% Chabot Las Positas Comm Coll 1,490,000.00 1,436,902 8/1/2025 0.880% Foothill De Anza Ref Bds 2021B 835,000.00 786,781 8/1/2025 0.906% San Dieguito USD GO Bonds 1,000,000.00 952,381 8/1/2025 1.661% Santa Ana Coll Improv Dist 250,000.00 239,443 8/1/2025 0.744% Orange County Water Dist 900,000.00 863,081 8/15/2025 2.095% San Jose Ca Taxable Series B 2,355,000.00 2,271,085 9/1/2025 2.450% LA CUSD GO Bonds 1,000,000.00 1,005,950 7/1/2026 1.455% Chabot Las Positas Comm Coll 3,505,000.00 3,314,277 8/1/2026 1.080% Chaffey Joint Union HS 1,565,000.00 1,521,019 8/1/2026 2.475% Huntington Beach Union HS 3,305,000.00 3,152,187 8/1/2026 1.208% Placentia Yorba Linda USD 1,110,000.00 1,054,276 8/1/2026 1.070% San Diego Comm Coll Dist 470,000.00 459,823 8/1/2026 2.299% San Ramon Valley CUSD 2,125,000.00 2,125,000 8/1/2026 1.147% Sonoma County Jr Coll Dist 2,000,000.00 1,942,267 8/1/2026 2.447% San Diego Pub Facilities Dist 1,625,000.00 1,551,549 10/15/2026 1.812% California St Univ Taxable 2021B 2,500,000.00 2,265,521 11/1/2026 1.142% El Dorado Irrigation Dist 1,175,000.00 1,110,889 3/1/2027 1.687% UC Taxable Gen Bds 2020 B 2,385,000.00 2,135,398 5/15/2027 1.316% El Monte HSD Taxable Ref 2021 600,000.00 538,675 6/1/2027 1.326% LA Dept Wtr Pwr Rev Bonds 2010C 2,000,000.00 2,103,176 7/1/2027 5.516% Colton CA USD Ref Bonds 2020 1,060,000.00 953,851 8/1/2027 1.603% Contra Costa Comm College Dist 880,000.00 827,390 8/1/2027 2.163% Foothill De Anza CC Taxable 2021 540,000.00 486,760 8/1/2027 1.473% Fremont USD Taxable Ref 2021 1,100,000.00 970,469 8/1/2027 1.113% Fremont USD Alameda County 1,140,000.00 1,098,295 8/1/2027 2.000% Marin County Comm Coll 2016 335,000.00 320,434 8/1/2027 3.330% Mount San Antonio CC 2021 285,000.00 250,557 8/1/2027 1.139% Mount San Antonio Comm Coll 405,000.00 373,717 8/1/2027 2.329% Saddleback Valley USD 3,000,000.00 2,903,148 8/1/2027 2.400% San Diego CCD Taxable 2019 590,000.00 551,873 8/1/2027 2.407% San Ramon Valley CUSD 1,435,000.00 1,313,764 8/1/2027 3.415% Santa Monica Comm College Dist 1,000,000.00 984,032 8/1/2027 3.050% Sierra CA CCD 2021A Ref 465,000.00 410,813 8/1/2027 1.129% William Hart USD 2020 Ref 200,000.00 176,351 8/1/2027 1.174% Rancho Santiago CC Ref 2020 335,000.00 294,928 9/1/2027 1.106% San Jose Ca Taxable Series B 910,000.00 848,277 9/1/2027 2.600% Soquel Creek Wtr Ref 2020 545,000.00 485,471 3/1/2028 1.445% Beverly Hills Taxable Ref 2020B 635,000.00 559,497 6/1/2028 1.514% San Ramon Valley CA USD 1,820,000.00 1,596,487 8/1/2028 1.670% Santa Ana College Impt 1,500,000.00 1,290,372 8/1/2028 1.320% Corona Norco USD Ref Bond 2019 250,000.00 226,617 8/1/2028 1.670% Redondo Beach CA Uni Bond 2018 675,000.00 571,842 8/1/2028 1.320% City of Clovis
Municipal Maturities Exceeding One Year
As of September 30, 2023
ATTACHMENT 3
46 AGENDA ITEM NO. 8.

TO: Mayor and City Council
FROM: General Services Department
DATE: February 20, 2024
SUBJECT: General Services – Approval - Res. 24 -___, Approving a Side Letter Agreement with The Clovis Professional and Technical Association to Add a 401(a) Plan.

ATTACHMENTS: 1. Resolution 24-___, Side Letter

RECOMMENDATION
For the City Council to approve a resolution approving a side letter agreement with The Clovis Professional and Technical Association (CPTA) to add a 401(a) plan to the C PTA retirement investment plans.

EXECUTIVE SUMMARY
The CPTA side letter in Attachment A shifts the City paid 457(b) matching contributions to a separate 401(a) account thereby allowing CPTA employees the ability to add more employee contributions to their 457(b) account while remaining under the maximum annual contribution allowed by the IRS.

BACKGROUND
The City recently hired a third-party fiduciary to evaluate the City’s 457(b) retirement investment accounts. This analysis included changes to the 457 (b) investment line up and recommendations for additional investment options. One of those options is creating a 401(a) account where City 457(b) matching funds would be shifted to a separate 401(a) account.

Currently, the City match is placed into the employee’s 457(b) account along with any employee funds. The total of the employee and City funds are used to calculate the IRS allowed maximum annual contribution into the 457(b) account. Shifting the City match to a 401(a) allows employees to place more employee contributions into their 457(b) and still remain under the maximum annual amount allowed by the IRS.
47 AGENDA ITEM NO. 9.

Funds placed into the 401(a) would initially be placed into a Target Date fund based on the eligible retirement age of the employee, however the employee can opt to shift those funds to any fund available, including the same options available within the 457(b) plan.

Per IRS regulations, an entire group, in this case CPTA, must opt-in to creating a 401(a) plan.

Individual employees within CPTA cannot opt-out. The side letter agreement in Attachment A of Attachment 1 is required for this change.

FISCAL IMPACT
There is no fiscal impact for this change.

REASON FOR RECOMMENDATION
Shifting the City 457(b) matching contribution from the 457(b) to a separate 401(a) allows employees to place more employee contributions into the 457(b) while rem aining under the maximum annual contribution limits.

ACTIONS FOLLOWING APPROVAL
City matching contributions as defined in the CPTA MOU will be placed into a 401(a) account starting March 16, 2024.

Prepared by: Shonna Halterman, General Services Director

Reviewed by: City Manager AH

48 AGENDA ITEM NO. 9.

ATTACHMENT 1
RESOLUTION 24-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS

APPROVING A SIDE LETTER AGREEMENT WITH

THE CLOVIS PROFESSIONAL AND TECHNICAL ASSOCIATION (CPTA)

WHEREAS, the City and CPTA desire to create a 401(a) retirement account in which to place City contributed 457(b) matching funds; and

WHEREAS, diverting City matching retirement contributions into a separate 401(a) account provides CPTA employees the ability to place more employee contributed funds into the 457(b) while remaining under the annual contribution limit set by the IRS; and

WHEREAS, CPTA and City representatives met and conferred on the side letter and are in agreement.

NOW THEREFORE, BE IT RESOLVED, that the City of Clovis approves the Side Letter Agreement with CPTA (Attachment A) and authorizes the City Manager to sign the agreement.

* * * * *

The foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on February 20, 2024, by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Dated: February 20, 2024

___________________________ __________________________ Mayor City Clerk

49 AGENDA ITEM NO. 9.

ATTACHMENT A

SIDE LETTER OF AGREEMENT

BETWEEN CITY OF CLOVIS AND

THE CLOVIS PROFESSIONAL AND TECHNICAL ASSOCIATION

This Side Letter of Agreement is made by and between the City of Clovis (City) and The Clovis Professional and Technical Association (CPTA).

Employer Match Contribution Submission to the City’s 401(a) Defined Contribution Plan

In an effort to increase the amount that members can personally defer annually into the City’s 457(b) Deferred Compensation Plan, the City and CPTA have met and conferred and agreed on the following change to Article 7.E. of the CPTA MOU, effective March 16, 2024:

Unit members who have completed their initial probationary period may elect to participate in a deferred compensation program that includes a City matching contribution. The maximum match percentage indicated below is based on the employee’s base sa lary and calculated per pay period. Effective March 16, 2024, the matching contribution funded by the City will be placed into a 401(a) account. The City’s matching contribution will be calculated per pay period and based on pre -tax 457(b) employee contributions, post-tax Roth 457(b) contributions, or a combination of both.

However, unit employees may participate in the deferred compensation program without the City matching contribution at any time during employment. The deferred compensation program is subject to I.R.S Section 457 program rules. A unit member’s enrollment in the program shall become effective the pay period following the member’s submittal of an enrollment request. The provisions for the deferred compensation program are as follows:

City’s Matching Maximum City Payment
Contribution/Payment Calculated per pay period

(City/Employee)
2:1 3%

If the maximum dollars available to the members of this unit for the contributory deferred compensation program are not utilized in any fisca l year, the remaining dollars shall be applied to health insurance rates for this unit only. The total unit wage subject to the deferred compensation matching program will be compared to the actual dollars spent by the City on the program to determine any unspent dollars available during the preceding fiscal year.

50 AGENDA ITEM NO. 9.

DATE SIGNED:__________________________

For the City: For CPTA:

________________________________ _________________________________ John Holt, City Manager Nicole Ducas, CPTA President

________________________________ _________________________________ Shonna Halterman, General Services Dir. Ryan Hennecke, CPTA Vice-President

________________________________
Scott G. Cross, City Attorney

Attest:____________________________
Andrew Haussler, City Clerk

Date:_______________________

51 AGENDA ITEM NO. 9.

TO: Mayor and City Council
FROM: General Services Department
DATE: February 20, 2024
SUBJECT: General Services – Approval – Res. 2 4-___, Amending the City’s FY 2023-2024 Position Allocation Plan by adding one (1) Information Technology Technician and two (2) Information Technology Specialists, and removing (1) Senior Information Technology Analyst and one (1) Cybersecurity Analyst Position within the Administration Department.

ATTACHMENTS: 1. Resolution 24-___ Position Allocation Plan

RECOMMENDATION
For City Council to approve a resolution amending the City’s FY 2023 -2024 position allocation plan by adding one (1) Information Technology Technician and two (2) Information Technology Specialists, and removing (1) Senior Information Technology Analyst and one (1) Cybersecurity Analyst Position within the Administration Department.

EXECUTIVE SUMMARY
Currently, the Administration Department is authorized for one (1) Information Technology Cybersecurity Analyst, six (6) Senior Information Technology Analysts, four (4) Information Technology Specialists and two (2) Information Technology Technicians. The Department would like to add one (1) Information Technolog y Technician, two (2) Information Technology Specialists and delete (1) Senior Information Technology Analyst and one (1) Cybersecurity Analyst. The Department has a need to restructure some of the positions to allow for succession planning. Council approval is required for changes to the Position Allocation Plan.

BACKGROUND
The Department recently evaluated the roles and responsibilities carried out within the Information Technology Division. On October 17, 2022, the Division introduced the Information Cybersecurity Analyst classification. Despite three recruitment attempts since its inception, the 52 AGENDA ITEM NO. 10.

Division has been unsuccessful in filling the position. This situation has underscored the necessity for restructuring and the inclusion of more entry -level positions. The objective is to broaden the pool of applicants, increase staff training and retention, and contribute to succession planning efforts. Therefore, the Division is requesting the removal of two (2) Senior level vacant positions. The proposed ame ndment to the City’s Position Allocation Plan involves eliminating one (1) Senior Information Technology position and one (1) Cybersecurity Analyst position, while adding one (1) Information Technology Technician and two (2) Information Technology Specialists.

FISCAL IMPACT
The fiscal impact of salary and benefits for the remainder of FY 2023-2024 is approximately an additional $2,000. There are adequate funds in the Administration Department budget to cover the costs of the changes for this fiscal year.

REASON FOR RECOMMENDATION
The addition of one (1) Information Technology Technician and two (2) Information Technology Specialists, along with the removal of one (1) Senior Information Technology Analyst and one (1) Cybersecurity Analyst position within t he Administration Department, reflects the evolving level of responsibility for staff within the Information Technology Division.

ACTIONS FOLLOWING APPROVAL
The position allocation for the Administration Department will be modified as noted in Attachment A of Attachment 1.

Prepared by: Lori Shively, Deputy General Services Director

Reviewed by: City Manager AH

53 AGENDA ITEM NO. 10.

ATTACHMENT 1
RESOLUTION 24-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING AMENDMENTS TO THE CITY’S FY 2023-2024 POSITION ALLOCATION PLAN

WHEREAS, the FY 2023-2024 Position Allocation Plan in the Administration Department was approved as part of the FY 2023-2024 City Budget adoption process ; and

WHEREAS, a review of the staffing needs for the Administration Department indicates that adding one (1) Information Technology Technician and two (2) Information Technology Specialists and removing (1) Senior Information Technology Analyst and one (1) Cybersecurity Analyst Position is needed in order to provide the necessary support for the Administration Department; and

WHEREAS, amending the City’s adopted FY 2023-2024 Position Allocation Plan requires City Council authorization.

NOW THEREFORE, BE IT RESOLVED by the City of Clovis that the City’s FY 2023-2024 Position Allocation Plan shall be amended as noted in Attachment A.

* * * * * *
The foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on February 20, 2024, by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: February 20, 2024

___________________________ __________________________ Mayor City Clerk

54 AGENDA ITEM NO. 10.

ATTACHMENT A
POSITION ALLOCATION ADJUSTMENT BY DEPARTMENT FY 2023-2024

DEPARTMENT NUMBER OF POSITIONS

Administration

Add: Information Technology Technician 1.0

Add: Information Technology Specialists 2.0

Delete: Information Cybersecurity Analyst 1.0

Delete: Senior Information Technology Analyst 1.0

55 AGENDA ITEM NO. 10.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: February 20, 2024
SUBJECT: Planning and Development Services – Approval – Bid Award for CIP 23- 26 ADA Curb Return Ramps 2024 – T1; and Authorize the City Manager to Execute the Contract on behalf of the City. (Councilmember Mouanoutoua has a conflict of interest on this item)

ATTACHMENTS: 1. Vicinity Map

CONFLICT OF INTEREST
Councilmember Mouanoutoua owns property within 1000 feet of subject property and, pursuant to law, must abstain from participation and decision regarding this item.

Councilmembers should consider recusal if a campaign contribution exceeding $250 has been received from the project proponent (developer, applicant, agent, and/or participants) within the preceding 12 months (Government Code 84308).

RECOMMENDATION

1. For the City Council to award a contract for CIP 23-26 ADA Curb Return Ramps 2024 – T1 – to Eslick Construction, Inc., in the amount of $309,064.00; and

2. For the City Council to authorize the City Manager to execute the contract on behalf of the City.

EXECUTIVE SUMMARY
Staff is recommending that City Council authorize the City Manager to award and execute the contract to Eslick Construction, Inc., who was the lowest responsible bidder from a bid opening that took place on February 13, 2024.

The project shall include furnishing all labor, materials, services, and equipment, and performing all work necessary as specified for, but not be limited to, reconstruction of concrete curb ramps, curbs, gutters, valley gutters, and sidewalks at various locations within the City boundary.

56 AGENDA ITEM NO. 11.

BACKGROUND
The following is a summary of the bids received on February 13, 2024:

BIDDERS BASE BID

Eslick Construction, Inc. $309,064.00
Dave Christian Construction Co., Inc. $317,468.00
ARES ENG LLC. $338,655.00
Geometric Construction, Inc. $344,093.00
Truxell & Valentino $353,739.00
Tosted Asphalt, Inc. $353,799.01
Kroeker, Inc. $374,190.00
Seal Rite $376,898.00
TCW Concrete Non-responsive
RNR Paving Non-responsive

ENGINEER’S ESTIMATE $316,662.00

FISCAL IMPACT
This project was budgeted in the 2023-2024 Community Investment Program. The project is supported by Measure C Funding through the City Community Investment Program.

REASON FOR RECOMMENDATION
Eslick Construction, Inc. is the lowest responsible bidder. There are sufficient funds availabl e for the anticipated cost of this project.

ACTIONS FOLLOWING APPROVAL

1. The contract will be prepared and executed, subject to the Contractor providing performance security that is satisfactory to the City.

2. Construction will begin approximately two (2) weeks after contract execution and be completed in thirty-five (35) working days thereafter.

Prepared by: Tiffany Ljuba-Silguero, Engineer II

Reviewed by: City Manager AH

57 AGENDA ITEM NO. 11.

Tiffany Ljuba-Silguero
58 AGENDA ITEM NO. 11.

TO: Mayor and City Council
FROM: Administration
DATE: February 20, 2024
SUBJECT: Receive and File – Update on the Restaurant Rewards Program.

Staff: Chad McCollum, Director of Economic Development, Housing and Communications
Recommendation: Receive and File

ATTACHMENTS: None.

Director of Economic Development, Housing and Communications Chad McCollum will give a verbal presentation on this item. Please direct questions to the City Manager’s office at 559 - 324-2060.
59 AGENDA ITEM NO. 12.

TO: Mayor and City Council
FROM: Administration
DATE: February 20, 2024
SUBJECT: Receive and File – Update on the Information Technology Division.

Staff: Jesse Velez, I.T. Deputy Director
Recommendation: Receive and File

ATTACHMENTS: None.

I.T. Deputy Director Jesse Velez will give a verbal presentation on this item. Please direct questions to the City Manager’s office at 559-324-2060. 60 AGENDA ITEM NO. 13.

TO: Mayor and City Council
FROM: Administration
DATE: February 20, 2024
SUBJECT: Consider Approval – Change of Council Meeting Schedule.

Staff: John Holt, City Manager
Recommendation: Approve
ATTACHMENTS: None.

RECOMMENDATION
For the City Council to approve the cancellation of the regular Council meeting scheduled for Monday, March 4, 2024.

EXECUTIVE SUMMARY
There is a need to change the schedule of meeting s for the City Council in March. Staff is recommending that City Council approve the cancellation for the meeting of Monday, March 4, 2024.

BACKGROUND
Staff was also able to consolidate the agenda items to the second and third Council meetings in March. Therefore, staff is recommending Council consider canceling the meeting of March 4, 2024, due to the limited number of items on the agenda. Given adequate notice, staff will be able to amend the timing of actions coming forward so that operations will no t be affected by the cancellations.

FISCAL IMPACT
None.

61 AGENDA ITEM NO. 14.

REASON FOR RECOMMENDATION
Pursuant to the Clovis Municipal Code, the City Council meets in regular session on the first, second, and third Monday of each month, except when those Mondays occur on a recognized City holiday. The City Council needs to confirm any change to the schedule of meetings in order to properly notice the public of the City Council’s schedule of meetings.

ACTIONS FOLLOWING APPROVAL
A revised schedule of meetings will be published in conformance with law.

Prepared by: Rebecca Simonian, Executive Assistant

Reviewed by: City Manager AH

62 AGENDA ITEM NO. 14.

Clovis City CouncilFebruary 20, 2024

Clovis City Council
February 20, 2024