Agenda packet — Clovis City Council, March 11, 2024

March 11, 2024 - 1 - 3:49 PM A G E N D A • C I T Y C O U N C I L M E E T I N G

March 11, 2024 6:00 PM Council Chamber

In compliance with the Americans with Disabilities Act, if you need special assistance to access the City Council Chamber to participate at this meeting, please contact the City Clerk or General Services Director at (559) 324 -2060 (TTY – 711). Notificatio n 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the Council Chamber.

The Clovis City Council meetings are open to the public at the physical address listed above. There are numerous ways to participate in the City Council meetings: you are able to attend in person; you may submit written comments as described below; and you may view the meeting which is webcast and accessed at www.cityofclovis.com/agendas.

Written Comments

 Members of the public are encouraged to submit written comments at:
www.cityofclovis.com/agendas at least two (2) hours before the meeting (4:00 p.m.). You will be prompted to provide:

 Council Meeting Date
 Item Number
 Name
 Email
 Comment

 Please submit a separate form for each item you are commenting on.

 A copy of your written comment will be provided to the City Council noting the item number.

If you wish to make a verbal comment, please see instructions below.

 Please be aware that any written comments received that do not specify a particular agenda item will be marked for the general public comment portion of the agenda.

 If a written comment is received after 4:00 p.m. on the day of the meeting, efforts will be made to provide the comment to the City Council during the meeting. However, staff cannot guarantee that written comments received after 4:00 p.m. will be provided to City Council during the meeting. All written comments received prior to the end of the meeting will be made part of the record of proceedings.

Council Chamber, 1033 Fifth Street, Clovis, CA 93612 (559) 324-2060 www.cityofclovis.com
1 March 11, 2024 - 2 - 3:49 PM

CALL TO ORDER

FLAG SALUTE - Councilmember Mouanoutoua

ROLL CALL

PRESENTATIONS/PROCLAMATIONS

1. Presentation of Proclamation Recognizing Retiring Police Lieutenant Jim Koch for his 27 years of dedicated service to the City of Clovis.

2. Presentation of Proclamation declaring March as American Red Cross Month.

PUBLIC COMMENTS - This is an opportunity for the members of the public to address the City Council on any matter within the City Council’s jurisdiction that is not listed on the Agenda. In order for everyone to be heard, please limit your comments to 5 minutes or less, or 10 minutes per topic. Anyone wishing to be placed on the Agenda for a specific topic should contact the City Manager’s office and submit correspondence at least 10 days before the desired date of appearance.

ORDINANCES AND RESOLUTIONS - With respect to the approval of resolutions and ordinances, the reading of the title shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Councilmember that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.

CONSENT CALENDAR - Items considered routine in nature are to be placed upon the Consent Calendar. They will all be considered and voted upon in one vote as one item unless a Councilmember requests individual consideration. A Councilmember’s vote in favor of the Consent Calendar is considered and recorded as a separa te affirmative vote in favor of each action listed. Motions in favor of adoption of the Consent Calendar are deemed to include a motion to waive the reading of any ordinance or resolution on the Consent Calendar. For adoption of ordinances, only those th at have received a unanimous vote upon introduction are considered Consent items.

3. Administration - Approval - Minutes from the February 20, 2024, Council Meeting.

4. Administration - Approval – Award the Request for Proposals and approve the purchase of the Microsoft Enterprise Agreement to Dell Marketing, L.P., for $426,200.78 per year for three years.

5. Finance – Receive and File – Investment Report for the Month of October 2023.

6. Finance – Receive and File – Treasurer’s Report for the Month of October 2023.

7. Fire – Approval – Award Weed and Rubish Abatement Contract to Iron Cross Tractor Services, LLC, for discing, handwork, trash hauling, grading, tire disposal, and tree stump removal.

8. Planning and Development Services – Approval – Bid Award for CIP 24-03 ADA Curb Return Ramps 2024 – T2; and Authorize the City Manager to Execute the Contract on behalf of the City with Kroeker, Inc., in the amount of $269,716.00.

9. Planning and Development Services – Approval – Bid Award for CIP 24-04 ADA Curb Return Ramps 2024 – T3; and Authorize the City Manager to Execute the Contract on behalf of the City with Geometric Construction, Inc., in the amount of $211,156.00. 2 March 11, 2024 - 3 - 3:49 PM

10. Planning and Development Services – Approval – Bid Award for CIP 22 -05 Trail Pavement Maintenance 2022; and Authorize the City Manager to Execute the Contract on behalf of the City with Seal Rite Paving & Grading in the amount of $129,870.00.

11. Planning and Development Services – Approval – Final Acceptance for Final Map Tract 6050, located at the northwest corner of Shepherd and Clovis Avenues (6050 Enterprises, LP (Wilson Homes)).

12. Planning and Development Services - Approval – Res. 24-___, Final Map Tract 6340, located at the southeast corner of Ashlan Avenue and Thompson Avenue (KB Home South Bay, Inc., a California Corporation).

13. Planning and Development Services - Approval – Res. 24 -___, Annexation of Proposed Tract 6340, located at the southeast corner of Ashlan Avenue and Thompson Avenue to the Landscape Maintenance District No. 1 of the City of Clovis (KB Home South Bay, Inc., A California Corporation).

PUBLIC HEARINGS - A public hearing is an open consideration within a regular or special meeting of the City Council, for which special notice has been given and may be required. When a public hearing is continued, noticing of the adjourned item is required as per Government Code 54955.1.

14. Consider Approval – Res. 24 -___, A resolution approving the annual review and update to the Regional Housing Needs (RHN) Overlay District map of parcels and associated list reflecting those parcels that qualify for development as an RHN Overlay project.

Staff: Dave Merchen, City Planner
Recommendation: Approve

ADMINISTRATIVE ITEMS - Administrative Items are matters on the regular City Council Agenda other than Public Hearings.

15. Consider Approval – Award Consulting Services Contract to APTIM in the Total Amount of $100,000 and Authorize the City Manager to Execute the Contract on Behalf of the City; and Receive and File – Update on SB 1383.

Staff: Glenn Eastes, Assistant Public Utilities Director Recommendation: Approve

16. Receive and File - 2024 Five-Year Financial Forecast for the City of Clovis through 2028/29 and discuss options for budget preparation for 2024/25.

Staff: Jay Schengel, Finance Director
Recommendation: Receive and File

CITY MANAGER COMMENTS

COUNCIL COMMENTS

3 March 11, 2024 - 4 - 3:49 PM CLOSED SESSION - A “closed door” (not public) City Council meeting, allowed by State law, for consideration of pending legal matters and certain matters related to personnel and real estate transactions.

17. Government Code Section 54956.9(d)(2)
Conference with legal counsel – Anticipated litigation
Significant exposure to litigation
One potential case

RECONVENE INTO OPEN SESSION AND REPORT FROM CLOSED SESSION

ADJOURNMENT

FUTURE MEETINGS

Regular City Council Meetings are held at 6:00 P.M. in the Council Chamber. The following are future meeting dates:

Mar. 18, 2024 (Mon.)
Apr. 1, 2024 (Mon.)
Apr. 8, 2024 (Mon.)
Apr. 15, 2024 (Mon.)

4 5
AGENDA ITEM NO. 1.
6 AGENDA ITEM NO. 2.

PRELIMINARY - SUBJECT TO APPROVAL

Page 1 of 2 ends

CLOVIS CITY COUNCIL MEETING
February 20, 2024 6:03 P.M. Council Chamber

Meeting called to order by Mayor Ashbeck at 6:03
Flag Salute led by Councilmember Bessinger

Roll Call: Present: Councilmembers, Basgall, Bessinger, Mouanoutoua, Pearce Mayor Ashbeck

PRESENTATION – 6:04

6:04 – ITEM 1 - PRESENTATION OF PROC LAMATION HONORING MI KE LEONARDO FOR OVER 35 YEARS OF SER VICE TO THE REGION I N VARIOUS POSITIONS IN THE TRANSPORTATION FIELD.

6:13 – ITEM 2 - PRESENTATION - UPDATE ON TOURISM BY LISA OLIVEIRA, PRESIDENT/CEO FRESNO CLOVIS CONVENTION AND VISITORS BUREAU.

PUBLIC COMMENTS – 6:20

NONE

CONSENT CALENDAR – 6:21

Motion by Councilmember Mouanoutoua, seconded by Councilmember Basgall, that the items on the Consent Calendar be approved. Motion carried by unanimous vote.

3. Administration - Approval - Minutes from the February 5, 2024, Council Meeting.

4. Administration - Approval – Agreement Between City of Clovis and the Business Organization of Old Town for Fiscal Year 2023-2024.

5. Administration - Receive and File – Business Organization of Old Town (BOOT) First Quarter Report, July through September 2023.

6. Administration - Receive and File – Business Organization of Old Town (BOOT) Second Quarter Report, October through December 2023.

7. Finance – Receive and File – Investment Report for the Month of September 2023.

8. Finance – Receive and File – Treasurer’s Report for the Month of September 2023.

9. General Services – Approval - Res. 24-15, Approving a Side Letter Agreement with The Clovis Professional and Technical Association to Add a 401(a) Plan.

10. General Services – Approval – Res. 24-16, Amending the City’s FY 2023 -2024 Position Allocation Plan by adding one (1) Information Technology Technician and two (2) Information Technology Specialists, and removing (1) Senior Information Technology Analyst and one (1) Cybersecurity Analyst Position within the Administration Department

11. Planning and Development Services – Approval – Bid Award for CIP 23 -26 ADA Curb Return Ramps 2024 – T1; and Authorize the City Manager to execute the contract on behalf of the City.

7 AGENDA ITEM NO. 3.

PRELIMINARY - SUBJECT TO APPROVAL

Page 2 of 2 ends

ADMINISTRATIVE ITEMS – 6:23

6:23 ITEM 12 - RECEIVE AND FILE - UPDATE ON THE RESTAUR ANT REWARDS PROGRAM.

Motion to continue to a date uncertain by Councilmember Basgall, seconded by Councilmember Bessinger. Motion carried by unanimous vote.

6:23 ITEM 13 - RECEIVE AND FILE – UPDATE ON THE INFORMA TION TECHNOLOGY DIVISION.

Motion to continue to a date uncertain by Councilmember Basgall, seconded by Councilmember Bessinger. Motion carried by unanimous vote.

COUNCIL ITEMS

6:24 ITEM 14 - CONSIDER APPROVAL – CHANGE OF COUNCIL MEETING SCHEDULE.

Motion to cancel the March 4 th, 2024 City Council meeting by Councilmember Basgall, seconded by Councilmember Bessinger. Motion carried by unanimous vote.

CITY MANAGER COMMENTS – 6:24

COUNCIL COMMENTS – 6:26

CLOSED SESSION – 6:29

ITEM 15 - GOVERNMENT CODE SECT ION 54956.9(D)(1) CONFERENCE WITH LEG AL COUNSEL – EXISTING LITIGATION CASE NAME: DESIREE MARTINEZ V. CITY OF CLOVIS, ET AL., CASE NO. F082914

RECONVENE INTO OPEN SESSION AND REPORT FROM CLOSED SESSION – 6:58

Motion by Councilmember Mouanoutoua, seconded by Councilmember Bessinger to approve the settlement agreement signed by petitioner and her counsel in the Desiree Martinez v. City of Clovis, et al,. Case No. F082914 litigation, and m otion carried by unanimous vote. The primary substantive deal points of the settlement agreement were reported for the record.

ADJOURNMENT

Mayor Ashbeck adjourned the meeting of the Council to March 11, 2024

Meeting adjourned: 7:01 p.m.

_______________________ _______________________
Mayor City Clerk
8 AGENDA ITEM NO. 3.

TO: Mayor and City Council
FROM: Administration
DATE: March 11, 2024
SUBJECT: Administration - Approval – Award the Request for Proposals and approve the purchase of the Microsoft Enterprise Agreement to Dell Marketing, L.P., for $426,200.78 per year for three years.

ATTACHMENTS: None

CONFLICT OF INTEREST
Councilmembers should consider recusal if a campaign contribution exceeding $250 has been received from the project proponent (developer, applicant, agent, and/or participants) within the preceding 12 months (Government Code 84308).

RECOMMENDATION
That th e Council award the Request for Proposals (RFP) and approve the purchase of the Microsoft Enterprise Agreement to Dell Marketing, L.P., for $426,200.78 per year for three years.

EXECUTIVE SUMMARY
In order to remain in compliance with Federal and States licensing laws, the City must renew its Microsoft Client Access Licensing Agreement. Microsoft offers Enterprise Agreement (EA) levels of licensing for three-year terms through specified vendors. The three-year term provides for a more flexible, consistent, and overall lower-cost option for Microsoft licensing.

There are ten (10) vendors certified by Microsoft as Large Volume Resellers (LVR) for California State and Local Government from which the City could purchase from. Staff requested proposals from the vendors using the City’s online bidding system and received three (3) responses. Staff is recommending that the City Council approve the purchase of the Microsoft Enterprise Agreement to Dell Marketing, L.P.

BACKGROUND
As computer systems were introduced into the City, the decision was made to standardize on the Microsoft operating system and Microsoft-compliant applications. This has allowed the City to take advantage of the industry -standard applications that have been developed for the Microsoft platform.
9 AGENDA ITEM NO. 4.

As systems become more complex and integrated into the City’s processes, managing the various support agreements and licensing requirements also becomes more complex. With the number of us ers and computers city -wide, the City qualifies for the volume licensing levels Microsoft offers with three -year Enterprise Agreements (EA) through specific vendors certified as Large Volume Resellers (LVR) for California State and Local Government. These agreements provide for more flexible and lower -cost solutions than purchasing licenses individually, as well as help to manage Microsoft licensing and assurance that the City will remain in compliance through a single agreement.

Staff developed and issue d a Request for Proposals for Microsoft Enterprise Agreement (EA) that would cover legal requirements for each employee with the Microsoft Office 365 Client Access License (CAL). As well as other core CALs / system licensing for Windows Server Data Center, Windows Desktop Enterprise edition and SQL Server to cover the City’s use of these systems in our environment.

A total of three (3) proposals were received as follows:

Vendor Name Year 1 Amount Three-year Total
(with no changes)
Dell Marketing, L.P. $426,200.78 $1,278,602.34
Zones, LLC $428,801.72 $1,286,405.16
Insight Public Sector $431,838.40 $1,295,515.20

The cost of purchasing the Microsoft EA volume licenses has increased since our last three-year renewal due to a growing user base, Microsoft moving to a subscription model for most of its software, and an increased number of servers and applications needi ng licensing. Staff is recommending the City enter into the three-year Microsoft Enterprise Licensing agreement with Dell Marketing, L.P., for $426,200.78 per year for three years.

FISCAL IMPACT
The cost of purchasing the Microsoft EA volume licenses is included in the I.T. Division budget for fiscal year 2023-2024.

REASON FOR RECOMMENDATION
The City is required by state and federal law to properly license the software used on City desktop computers and servers. The Microsoft EA volume license is the mo st appropriate and cost-effective program. Dell Marketing, L.P., submitted the lowest cost proposal.

ACTIONS FOLLOWING APPROVAL
The City will enter into a contract with Dell to provide Microsoft EA licensing and coverage.

Prepared by: Jesse Velez, Information Technology Deputy Director

Reviewed by: City Manager AH

10 AGENDA ITEM NO. 4.

TO: Mayor and City Council
FROM: Finance Department
DATE: March 11, 2024
SUBJECT: Finance – Receive and File – Investment Report for the Month of October 2023.

ATTACHMENTS: 1. Distribution of Investments

2. Monthly Investment Transactions

3. Certificates of Deposit

4. Municipal Securities

5. Graph of October 31, 2023 Treasury Rates

EXECUTIVE SUMMARY
Attached is the Investment Report for the month of October 2023. Shown in Attachment 1 is the distribution of investments which lists all the individual securities owned by the City with the book and market values. Book value is the actual price paid for the investment. Market value is the amount that the investment is worth if sold in the open market. The market value (which fluctuates daily) that is used in the report is as of the last working day of the month. Attachment 2 reflects the monthly investment transactions for the month of October 2023. Attachment 3 lists the certificates of deposit. Attachment 4 lists the municipal securities. Attachment 5 is a graph of Treasury rates on October 31, 2023.

The investment of the City’s funds is performed in accordance with the adopted Investment Policy. Funds are invested with the following objectives in mind:

1. Assets are invested in adherence with the safeguards and diversity of a prudent investor.

2. The portfolio is invested in a manner consistent with the primary emphasis on preservation of the principal, while attaining a high rate of return consistent with this guideline. Trading of securities for the sole purpose of realizing trading profits is prohibited.

11 AGENDA ITEM NO. 5.

3. Sufficient liquidity is maintained to provide a source for anticipated financial obligations as they become due.

4. Investments may be made, consistent with the Investment Policy Guidelines, in fixed income securities maturing in three years or less and can be extended to five years with the City Manager’s approval.

The Finance Department invests the City’s assets with an expectation of achieving a total rate of return at a level that exceeds the annualized rate of return on short -term government guaranteed or insured obligations (90 -day Treasury bills) and to assure that the principal is preserved with minimal risk of depreciation or loss. In periods of rising interest rates, the City of Clovis portfolio return may be less than that of the annualized 90 -day Treasury bill. In periods of decreasing interest rates, the City of Clovis portfolio return may be greater than the annualized 90-day Treasury bill. The current 90 -day Treasury bill rate (annualized) is 4. 96%. The rate of return for the City of Clovis portfolio is 3.21%. The goal for the City of Clovis investment return is 120% of the 90 -day Treasury bill rate. The current rate of return is 6 5% of the Treasury bill rate.

In accordance with the Investment Policy, the investment period on each investment does not exceed three years and can be extended to five years with the City Manager’s approval. As of October 2023, the average investment life of the City’s investment portfolio is 2.01 years.

Current Investment Environment and Philosophy
During the month of October 2023, the federal funds rate remained at 5.25%-5.50%. On October 31, 2023, the Treasury yield curve decreased from 3-month to 10-year notes.

Certificates of Deposit (CD’s)
The City purchases both negotiable and non-negotiable Certificates of Deposit (CD’s). Although negotiable CD’s can be traded, it is the City’s policy to buy and hold all CD’s. Negotiable CD’s are held by U.S. Bank, a third party custodian. Non-negotiable CD’s are held in the City’s safe.

Purchases and Maturities
• 2 government securities totaling $5,245,000 were purchased. • 0 government securities were called or matured.
• 1 certificate of deposit totaling $250,000 was purchased. • 0 certificates of deposit were called or matured.
• 1 municipal security totaling $1,000,000 was purchased. • 0 municipal securities were called or matured.

Market Environment
• During October the federal funds rate remained at 5.25%-5.50%. • On October 31, the yield curve decreased from 3-month to 10-year notes. See Attachment 5, Graph of Treasury Rates on October 31, 2023.

Prepared by: Jeffrey Blanks, Deputy Finance Director

Reviewed by: City Manager AH
12 AGENDA ITEM NO. 5.

STATED

DAYS TO

MATURITY

NET BOOK MARKET YIELD TO INTEREST INVEST MATURIT Y FROM COST VALUE VALUE * MATURIT Y RATE DATE DATE 10/31/2023

GOV'T SECURITIES
FFCB 5,000,000 5,000,000 4,910,700 0.250% 0.250% 03/01/21 03/01/24 122 FHLB 4,998,000 4,999,437 4,957,900 3.276% 3.250% 08/17/22 03/08/24 129 FHLB 1,994,000 1,998,225 1,986,880 3.835% 3.625% 09/14/22 03/08/24 129 FFCB 1,999,000 1,999,844 1,961,540 0.317% 0.300% 03/24/21 03/18/24 139 FHLB 5,000,000 5,000,000 4,846,200 0.350% 0.350% 06/07/21 06/07/24 220 FHLB 941,770 973,324 969,070 4.500% 0.700% 11/17/22 06/24/24 237 FHLB 4,969,000 4,987,600 4,775,600 1.274% 1.050% 01/20/22 11/15/24 381 FHLB 1,595,506 1,652,743 1,637,406 4.515% 0.500% 11/16/22 12/30/24 426 FNMA 1,857,400 1,896,088 1,874,280 4.415% 0.500% 03/23/23 02/24/25 482 FNMA 930,300 949,184 937,280 4.338% 0.520% 03/23/23 02/25/25 483 FHLB 932,200 950,517 938,390 4.328% 0.625% 03/23/23 02/27/25 485 FHLB 3,980,000 3,990,566 3,809,440 1.922% 1.750% 02/28/22 02/28/25 486 FHLB 4,000,000 4,000,000 3,857,800 2.750% 2.750% 04/25/22 04/25/25 542 FAMCMTN 3,947,600 3,973,522 3,697,280 1.121% 0.750% 12/16/21 07/28/25 636 FHLB 5,000,000 5,000,000 4,855,600 3.600% 3.600% 08/30/22 08/28/25 667 FAMCMTN 4,948,500 4,974,377 4,594,050 0.869% 0.600% 10/14/21 09/08/25 678 FHLB 871,150 884,333 863,645 3.886% 0.500% 04/26/23 11/25/25 756 FHLB 4,963,000 4,980,207 4,510,350 0.750% 0.580% 09/08/21 02/11/26 834 FHLB 3,922,000 3,955,268 3,617,440 1.229% 0.750% 12/16/21 02/24/26 847 FHLB 2,751,000 2,783,959 2,709,600 3.916% 0.790% 05/17/23 03/16/26 867 FFCB 4,967,500 4,980,356 4,438,700 1.075% 0.940% 10/14/21 09/28/26 1,063 FHLB 3,649,200 3,750,760 3,567,000 3.342% 1.150% 06/29/22 10/28/26 1,093 FHLB 5,988,000 5,992,436 5,350,260 1.291% 1.250% 11/24/21 11/24/26 1,120 FHLB 5,127,757 5,083,550 4,592,900 1.580% 2.125% 01/20/22 12/11/26 1,137 FHLB 4,043,250 4,166,232 3,925,844 3.397% 1.020% 06/29/22 02/24/27 1,212 FHLB 4,550,000 4,661,411 4,392,451 3.173% 1.020% 08/17/22 02/24/27 1,212 FHLB 3,695,200 3,788,356 3,615,522 2.564% 0.900% 03/31/22 02/26/27 1,214 FHLB 6,072,400 6,195,689 5,913,026 3.737% 0.900% 01/19/23 02/26/27 1,214 FHLB 5,247,000 5,362,688 5,118,029 4.329% 0.900% 02/16/23 02/26/27 1,214 FHLB 5,050,770 5,173,426 4,986,474 3.971% 1.000% 12/14/22 02/26/27 1,214 FHLB 4,000,000 4,000,000 3,660,440 2.375% 2.375% 03/08/22 03/08/27 1,224 FFCB 5,160,000 5,249,282 5,012,340 3.996% 0.830% 03/23/23 02/22/28 1,575 FFCB 2,123,750 2,124,448 2,102,525 4.812% 1.000% 09/27/23 03/02/28 1,584 FHLB 1,893,209 1,893,209 1,886,339 5.018% 1.000% 10/18/23 03/10/28 1,592 FHLB 3,124,500 3,114,809 2,953,530 3.553% 4.500% 05/17/23 03/10/28 1,592 FFCB 6,102,000 6,093,230 5,717,100 3.501% 3.875% 04/26/23 04/25/28 1,638 FFCB 5,354,250 5,363,175 5,150,860 4.349% 3.740% 06/14/23 04/27/28 1,640 FFCB 2,955,000 2,956,992 2,870,520 4.814% 4.470% 07/12/23 06/22/28 1,696 FHLB 2,981,700 2,981,700 2,980,080 4.892% 4.750% 10/18/23 09/08/28 1,774 SECURITIES TOTAL 146,685,911$ 147,880,942 $ 140,544,390 $ LAIF 56,142,817$ 56,142,817 $
Municipal Issuance 56,265,639$ 54,033,514 $
Sweep Account (Union Bank) 13,554,212$ 13,554,212 $ TOTAL CD'S 27,245,000$ 26,545,011 $
TOTAL INVESTMENTS 301,088,610$ 290,819,944 $
* Market values for securities obtained from US Bank.

City of Clovis
Distribution of Investments
As of October 31, 2023
ATTACHMENT 1
13 AGENDA ITEM NO. 5.

Activity Maturity
Institution Description Activit y Amount Market Value Rate Date Date FHLB Gov. Sec. Purchase 2,245,000 1,893,209 1.000% 10/18/23 03/10/28 FHLB Gov. Sec. Purchase 3,000,000 2,981,700 4.750% 10/18/23 09/08/28 Gardena Calif Pension Mun Iss. Purchase 1,000,000 897,610 2.663% 10/19/23 04/01/28 First GTY Bank Hammond CD Purchase 250,000 250,000 5.100% 10/13/23 10/13/26

PORTFOLIO DATA
Current Month (10/23)
Book Market
CD'S 27,245,000 $ 26,545,011 $
Gov't Securities* 147,880,942 140,544,390
Municipal Securities 56,265,639 54,033,514
LAIF 56,142,817 56,142,817
Sweep Account (Union Bank) 13,554,212 13,554,212
TOTAL 301,088,610 $ 290,819,944 $
Prior Month (09/23)
Three Months Previous (07/23)
Book Market Book Market
CD'S 26,995,000 $ 26,265,805 $ CD'S 26,245,000 $ 25,548,434 $ Gov't Securities* 143,006,374 135,435,648 Gov't Securities* 140,516,837 133,631,352 Municipal Securities 55,366,986 53,208,549 Municipal Securities 59,228,719 57,461,565 LAIF 55,589,725 55,589,725 LAIF 65,589,725 65,589,725
Sweep Account (Union Bank) 12,584,965 12,584,965 Sweep Account (Union Bank) 6,314,423 6,314,423 TOTAL 293,543,050 $ 283,084,692 $ TOTAL 297,894,704 $ 288,545,499 $ Six Months Previous (04/23)
One Year Previous (10/22)
Book Market Book Market
CD'S 23,495,000 $ 22,922,645 $ CD'S 18,495,000 $ 17,880,661 $ Gov't Securities* 126,238,741 121,131,050 Gov't Securities* 130,726,400 123,301,840 Municipal Securities 58,870,000 55,008,657 Municipal Securities 48,025,000 43,617,521 LAIF 75,000,000 75,000,000 LAIF 74,905,243 74,905,243
Sweep Account (Union Bank) 30,757,183 30,757,183 Sweep Account (Union Bank) 29,977,956 29,977,956 TOTAL 314,360,924 $ 304,819,535 $ TOTAL 302,129,599 $ 289,683,221 $ *Adjusted Quarterly for Premium/Discount Amortization
As of October 31, 2023
Monthly Investment Transactions
City of Clovis
ATTACHMENT 2
14 AGENDA ITEM NO. 5.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Negotiable CDs COST PRICE RATE DATE DATE 10/31/23 FREQUENCY New York Cmnty Bank 250,000 248,595.00 0.350% 12/11/20 12/11/23 41 QUARTERLY Transportation Alliance Bk 250,000 245,315.00 0.250% 03/12/21 03/12/24 133 QUARTERLY Preferred Bank 250,000 244,852.50 0.250% 03/25/21 03/25/24 146 QUARTERLY Bankunited Natl Assn 245,000 239,916.25 0.450% 03/31/21 04/01/24 153 QUARTERLY Greenstate Credit Union 250,000 242,100.00 0.450% 06/16/21 06/17/24 230 QUARTERLY Eaglemark Savings Bank 250,000 241,697.50 0.400% 06/30/21 06/28/24 241 QUARTERLY Texas Exchange Bk 250,000 241,350.00 0.500% 07/09/21 07/09/24 252 QUARTERLY BMW Bk North Amer 250,000 240,710.00 0.550% 07/30/21 07/30/24 273 QUARTERLY Toyota Finl Svgs 250,000 239,577.50 0.650% 09/09/21 09/09/24 314 QUARTERLY State Bk India 250,000 239,307.50 0. 650% 09/17/21 09/17/24 322 QUARTERLY Ubs Bank Usa 250,000 237,422.50 0.750% 11/17/21 11/18/24 384 QUARTERLY Webbank Salt Lake City 250,000 237,195.00 0.750% 11/29/21 11/29/24 395 QUARTERLY Medallion Bank Salt Lake City 250,000 236,810.00 0.900% 12/20/21 12/20/24 416 QUARTERLY Beal Bank 250,000 236,312.50 0.950% 01/19/22 01/15/25 442 QUARTERLY Mountian Amer Fed 250,000 242,780.00 3.450% 08/31/22 02/28/25 486 QUARTERLY Barclays Bk 250,000 237,092.50 1.700% 03/09/22 03/10/25 496 QUARTERLY Goldman Sachs Bk 250,000 236,930.00 1.650% 03/09/22 03/10/25 496 QUARTERLY Safra National Bk 250,000 237,740.00 2.000% 03/23/22 03/24/25 510 QUARTERLY Pentagon Federal Cr Un 250,000 237,540.00 2.000% 03/28/22 03/28/25 514 QUARTERLY Beal Bank 250,000 238,210.00 2.200% 04/06/22 04/02/25 519 QUARTERLY JP Morgan Chase 250,000 239,072.50 2.500% 04/08/22 04/08/25 525 QUARTERLY First Natl Bank 250,000 237,945.00 2.200% 04/12/22 04/11/25 528 QUARTERLY One Community Bank 250,000 239,330.00 2.700% 04/29/22 04/29/25 546 QUARTERLY Americu Credit Union 250,000 239,632.50 2.800% 05/02/22 05/02/25 549 QUARTERLY Synchrony Bank Retail 250,000 240,462.50 3.100% 05/20/22 05/20/25 567 QUARTERLY Connexus Credit Union 250,000 239,992.50 3.000% 05/26/22 05/27/25 574 QUARTERLY Bmo Harris Bank 250,000 240,192.50 3.150% 06/17/22 06/17/25 595 QUARTERLY Saco Biddeford 250,000 239,030.00 2.850% 06/17/22 06/17/25 595 QUARTERLY Baxter Credit Union 250,000 250,000.00 3.400% 06/28/22 06/30/25 608 QUARTERLY Capital One Bank 250,000 240,870.00 3.350% 06/29/22 06/30/25 608 QUARTERLY American First Cr Un 250,000 240,170.00 3.250% 07/15/22 07/15/25 623 QUARTERLY Trustone Financial Cr Un 250,000 240,085.00 3.250% 07/19/22 07/21/25 629 QUARTERLY American Natl Bank 250,000 239,360.00 3.100% 07/27/22 07/28/25 636 QUARTERLY TCM Bank 250,000 240,392.50 3.350% 07/28/22 07/28/25 636 QUARTERLY Generations Bank 250,000 240,542.50 3. 400% 08/03/22 08/04/25 643 QUARTERLY Direct Fed Credit 250,000 240,137.50 3.500% 08/17/22 08/18/25 657 QUARTERLY Resource One Credit 250,000 239,925.00 3.300% 08/17/22 08/18/25 657 QUARTERLY Connext Credit 250,000 240,670.00 3.500% 08/31/22 08/29/25 668 QUARTERLY Skyone Fed Credit 250,000 241,022.50 3.600% 08/30/22 09/02/25 672 QUARTERLY Credit Union of Texas 250,000 240,992.50 3.600% 09/14/22 09/15/25 685 QUARTERLY Forbright Bank 250,000 240,395.00 3.500% 09/16/22 09/16/25 686 QUARTERLY Ally Bank Sandy Utah 250,000 240,787.50 4.050% 09/29/22 09/19/25 689 QUARTERLY Alabama Credit Union 250,000 242,555.00 3.600% 09/20/22 09/22/25 692 QUARTERLY Kemba Finl Credit Union 250,000 242,745.00 4.000% 09/21/22 09/22/25 692 QUARTERLY Farmers Merchants 250,000 241,380.00 3.750% 09/28/22 09/29/25 699 QUARTERLY Jefferson Finl FCU 250,000 243,190.00 4.150% 09/29/22 09/29/25 699 QUARTERLY Dort Finl Credit Union 250,000 242,517.50 4.000% 09/30/22 09/30/25 700 QUARTERLY First National Bank 250,000 241,347.50 3.625% 09/30/22 09/30/25 700 QUARTERLY Numerica Credit Union 250,000 243,835.00 4.200% 09/30/22 09/30/25 700 QUARTERLY Vystar Credit Union 250,000 244,060.00 4.350% 09/30/22 09/30/25 700 QUARTERLY Bell Bank Fargo 250,000 243,035.00 4.150% 10/13/22 10/14/25 714 QUARTERLY Pacific Alliance 250,000 243,035.00 4.200% 10/14/22 10/14/25 714 QUARTERLY z1st Financial Bank 250,000 243,265.00 4.150% 10/13/22 10/17/25 717 QUARTERLY Great Southern Bank 250,000 244,607.50 4.500% 10/20/22 10/20/25 720 QUARTERLY American Bank 250,000 243,890.00 4.350% 10/21/22 10/21/25 721 QUARTERLY Queensborough Natl Bank 250,000 243,437.50 4.100% 10/21/22 10/21/25 721 QUARTERLY Public Alliance Cr Un 250,000 244,565.00 4.500% 10/25/22 10/27/25 727 QUARTERLY First Citizens Bank 250,000 245,467.50 4.700% 10/28/22 10/28/25 728 QUARTERLY LCA Bank Corp 250,000 244,075.00 4.400% 10/28/22 10/28/25 728 QUARTERLY Sharonview Fed Cr Un 250,000 246,940.00 4.850% 10/31/22 10/31/25 731 QUARTERLY City of Clovis
Certificates of Deposit
As of October 31, 2023
ATTACHMENT 3
15 AGENDA ITEM NO. 5.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Negotiable CDs COST PRICE RATE DATE DATE 10/31/23 FREQUENCY City of Clovis
Certificates of Deposit
As of October 31, 2023
United Heritage Cr Un 250,000 245,792.50 4.700% 11/04/22 11/04/25 735 QUARTERLY Capital One Natl Assn 250,000 246,512.50 4.900% 11/16/22 11/17/25 748 QUARTERLY Morgan Stanley Bank 250,000 246,947.50 5.000% 11/18/22 11/18/25 749 QUARTERLY Spokane Teachers Cr Un 250,000 246,992.50 5.000% 11/23/22 11/23/25 754 QUARTERLY Morgan Stanley Private 250,000 245,730.00 4.750% 12/09/22 12/09/25 770 QUARTERLY Community Bank Topeka 250,000 243,527.50 4.300% 12/14/22 12/15/25 776 QUARTERLY Austin Telco Fed 250,000 246,790.00 4.950% 12/16/22 12/16/25 777 QUARTERLY Rogue Credit Union 250,000 247,547.50 5.100% 12/23/22 12/23/25 784 QUARTERLY Alliant Credit Union 250,000 247,575.00 5.100% 12/30/22 12/30/25 791 QUARTERLY First Technology Fed Cr Un 250,000 247,830.00 5.150% 06/30/23 12/30/25 791 MONTHLY Liberty First Cr Un 250,000 244,817.50 4.550% 01/17/23 01/19/26 811 QUARTERLY Capital Educators Fed Cr 250,000 244,850.00 4.550% 01/19/23 01/20/26 812 QUARTERLY Manufacturers Traders 250,000 243,810.00 4.250% 01/31/23 01/23/26 815 QUARTERLY City Natl Bank 250,000 243,282.50 4.350% 01/25/23 01/26/26 818 QUARTERLY Coastlife Cr Un 250,000 245,360.00 4.650% 02/13/23 02/13/26 836 QUARTERLY Achieve Finl Cr Un 250,000 245,367.50 4.650% 02/17/23 02/17/26 840 QUARTERLY California Cr Un Glendale 250,000 244,500.00 4.500% 02/23/23 02/23/26 846 QUARTERLY Truliant Fed Cr Un 250,000 245,142.50 4.600% 02/28/23 02/27/26 850 QUARTERLY Pioneer Fed Cr Un Mtn Home 250,000 245,142.50 4.600% 02/28/23 03/02/26 853 QUARTERLY Tradition Cap Bankk 250,000 244,837.50 4.600% 03/03/23 03/03/26 854 MONTHLY Alaska Fed Cr 250,000 245,892.50 4.650% 03/05/23 03/09/26 860 MONTHLY Mid Carolina Credit 250,000 247,285.00 4.600% 03/13/23 03/13/26 864 MONTHLY Blue Ridge Bank 250,000 247,332.50 4.500% 03/16/23 03/16/26 867 MONTHLY Northwest Bank 250,000 247,362.50 4.600% 03/17/23 03/17/26 868 MONTHLY Valleystar Credit Union 250,000 247,375.00 4.600% 03/20/23 03/20/26 871 MONTHLY First Community Bank 250,000 247,120.00 4.500% 03/22/23 03/23/26 874 MONTHLY Technology Credit Union 250,000 247,415.00 4.650% 03/23/23 03/23/26 874 MONTHLY Cibc Bank 250,000 247,092.50 4.650% 03/24/23 03/24/26 875 MONTHLY Signature Bank 250,000 247,395.00 4. 500% 03/24/23 03/24/26 875 MONTHLY Point West Credit Union 250,000 247,497.50 5.000% 04/12/23 04/13/26 895 MONTHLY Flagstar Bank 250,000 247,557.50 4.650% 03/30/23 04/24/26 906 MONTHLY Utah Cmnty Credit Union 250,000 245,267.50 4.600% 04/26/23 04/27/26 909 MONTHLY Cross River Bank 250,000 245,540.00 4.650% 05/19/23 05/19/26 931 MONTHLY Raiz FCU 250,000 246,522.50 4.650% 05/24/23 05/26/26 938 MONTHLY Usalliance FCU 250,000 245,922.50 4.700% 05/26/23 05/26/26 938 MONTHLY Chartway Fed Cr Un 250,000 247,195.00 4.900% 06/09/23 06/09/26 952 MONTHLY Customers Bank 250,000 246,025.00 4.700% 06/14/23 06/15/26 958 MONTHLY Latino Cmnty Cr Un 250,000 247,332.50 4.900% 06/27/23 06/29/26 972 MONTHLY Leaders Cr Un 250,000 247,927.50 5.000% 06/30/23 06/30/26 973 MONTHLY Farmers Insurance 250,000 248,062.50 5.000% 07/21/23 07/21/26 994 MONTHLY Maine Svgs FCU 250,000 248,062.50 5.000% 07/21/23 07/21/26 994 MONTHLY Popular Bank New York 250,000 247,450.00 4.850% 09/06/23 09/04/26 1,039 QUARTERLY Freedom Northwest Cr Un 250,000 250,845.00 5.350% 09/19/23 09/18/26 1,053 QUARTERLY Amex National Bank 250,000 248,585.00 5.000% 09/20/23 09/21/26 1,056 QUARTERLY First Gty Bank 250,000 249,352.50 5. 100% 10/13/23 10/13/26 1,078 MONTHLY People Bank Co 250,000 246,307.50 4. 650% 03/30/23 03/30/27 1,246 MONTHLY Carroll County 250,000 241,100.00 4.650% 03/30/23 03/30/28 1,612 MONTHLY Discover Bank 250,000 239,567.50 4.350% 04/26/23 04/24/28 1,637 MONTHLY TTCU Fed Cr Un 250,000 245,857.50 5.000% 07/26/23 07/26/28 1,730 MONTHLY Negotiable CD TOTAL 27,245,000$ 26,545,011 $
CD TOTAL 27,245,000$ 26,545,011 $
ATTACHMENT 3
16 AGENDA ITEM NO. 5.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Municipal Securities COST PRICE RATE DATE DATE 10/31/23 FREQUENCY California St Univ Ref Bond 3,450,074 3,455,000 0.475% 04/01/22 11/01/23 1 QUARTERLY San Diego CA Convention Ref Bond 1,435,929 1,423,088 1.527% 08/18/22 04/15/24 167 QUARTERLY Santa Ana College Ref Bond 438,735 424,345 0.644% 12/17/21 08/01/24 275 QUARTERLY University CA Rev Bond 985,983 962,190 4.350% 09/15/22 05/15/25 562 QUARTERLY Antelope Valley CA Ref Bond 1,436,902 704,430 1.767% 05/12/22 08/01/25 640 QUARTERLY Chabot Las Positas Cmnty Clg Bond 731,645 1,377,743 0.880% 04/29/22 08/01/25 640 QUARTERLY Foothill De Anza Bond 239,443 775,072 0.906% 03/24/23 08/01/25 640 QUARTERLY San Dieguito High School Ref Bond 952,381 938,290 1.661% 10/13/22 08/01/25 640 QUARTERLY Santa Ana CCD Ref Bond 786,781 230,803 0.744% 05/12/22 08/01/25 640 QUARTERLY Orange County Water Dist Ref Bond 863,081 850,698 2.095% 10/13/22 08/15/25 654 QUARTERLY San Jose CA Txble Ser B 2,271,085 2,235,719 2.450% 10/13/22 09/01/25 671 QUARTERLY Los Angeles CA USD Ref Bond 1,005,950 894,840 1.455% 11/15/21 07/01/26 974 QUARTERLY Chabot Las Positas Cmnty Clg CA 2,125,000 3,127,862 1.080% 07/27/22 08/01/26 1,005 QUARTERLY Chaffey CA High School Ref Bond 3,152,187 1,453,556 2.475% 06/30/22 08/01/26 1,005 QUARTERLY Huntington Beach HS Dist Ref Bond 459,823 2,956,157 1.208% 04/29/22 08/01/26 1,005 QUARTERLY Placentia Yorba USD Ref Bond 1,054,276 991,585 1.070% 05/31/22 08/01/26 1,005 QUARTERLY San Diego CA Cmnty Ref Bond 1,521,019 435, 009 2.299% 04/29/22 08/01/26 1,005 QUARTERLY San Ramon Valley CA USD Ref Bond 1,942,267 1,904,956 1.147% 11/03/21 08/01/26 1,005 QUARTERLY Sonoma Cnty Jr College Ref Bond 3,314,277 1,853,760 2.447% 06/30/22 08/01/26 1,005 QUARTERLY San Diego CA Pub Facs Ref Bond 1,551,549 1, 466,758 1.812% 08/18/22 10/15/26 1,080 QUARTERLY CA ST Univ Rev Ref Bond 2,265,521 2,214,000 1.142% 02/17/23 11/01/26 1,097 QUARTERLY El Dorado CA Irr Dist Ref Bond 1,110,889 1,044,305 1.687% 08/18/22 03/01/27 1,217 QUARTERLY Rancho Santiago Cmnty Clg 295,971 289,614 1.106% 11/17/22 03/01/27 1,217 QUARTERLY University Gen Rev Bond 2,135,398 2,071, 706 1.316% 10/13/22 05/15/27 1,292 QUARTERLY El Monte Ca Ref Bond 538,675 522,282 1.326% 03/24/23 06/01/27 1,309 QUARTERLY Los Angeles CA Dept Wtr Ref Bond 2,103, 176 2,022,320 5.516% 04/27/23 07/01/27 1,339 QUARTERLY Colton CA Jt Uni Sch 1,098,295 930,267 1.603% 11/17/22 08/01/27 1,370 QUARTERLY Contra Costa Ref Bond 2,903,148 791,639 2.163% 09/15/22 08/01/27 1,370 QUARTERLY Corona Norco Ref Bond 827,390 224,050 2.297% 09/28/23 08/01/27 1,370 QUARTERLY Foothill De Anza CCD 1,313,764 472,392 1.473% 12/15/22 08/01/27 1,370 QUARTERLY Fremont CA Uni Sch Dist 984,032 945,560 1.113% 11/17/22 08/01/27 1,370 QUARTERLY Fremont CA USD Ref Bond 373,717 1,013,893 2.000% 05/31/22 08/01/27 1,370 QUARTERLY Marin CA Cmnty Clg Dist 953,851 311,825 3.330% 11/17/22 08/01/27 1,370 QUARTERLY Mount San Antonio Cmnty Clg 970,469 246, 115 1.139% 11/17/22 08/01/27 1,370 QUARTERLY Mount San Antonio Ref Bond 320,434 365, 954 2.329% 10/13/22 08/01/27 1,370 QUARTERLY Saddleback VY Uni Ref Bond 250,557 2,713,200 2.400% 08/10/22 08/01/27 1,370 QUARTERLY San Diego CA Com CD 410,813 534,670 2.407% 12/15/22 08/01/27 1,370 QUARTERLY San Ramon Valley Ref Bond 176,351 1,253,745 3.415% 09/15/22 08/01/27 1,370 QUARTERLY Santa Monica Cmnty Clg Ref Bond 486,760 936,890 3.050% 09/15/22 08/01/27 1,370 QUARTERLY Sierra CA Cmnty Clg Dist 551,873 401,253 1.129% 11/17/22 08/01/27 1,370 QUARTERLY William Hart CA Un High 226,617 173,072 1.174% 11/17/22 08/01/27 1,370 QUARTERLY San Jose CA Txble Ser B 848,277 827,590 2.600% 10/13/22 09/01/27 1,401 QUARTERLY Soquel Creek Cnty Ref Bond 485,471 464,634 1.445% 05/18/23 03/01/28 1,583 QUARTERLY Gardena Calif Pension Oblig 897,610 897,240 2.663% 10/19/23 04/01/28 1,614 QUARTERLY Beverly Hills Ref Bond 559,497 532,276 1.514% 06/15/23 06/01/28 1,675 QUARTERLY Redondo Beach Ref Bond 1,596,487 566,055 1. 430% 09/28/23 08/01/28 1,736 QUARTERLY San Ramon Valley CA Uni 1,290,372 1,551, 241 1.670% 07/13/23 08/01/28 1,736 QUARTERLY Santa Ana College Impt 571,842 1,253,865 1.320% 07/13/23 08/01/28 1,736 QUARTERLY Mun. Securities TOTAL 56,265,639$ 54,033,514 $
Municipal Securities TOTAL 56,265,639$ 54,033,514 $
City of Clovis
Municipal Securities
As of October 31, 2023
ATTACHMENT 4
17 AGENDA ITEM NO. 5.

Treasury Rates as of October 31, 2023
3 month Treasury bill 5.59
6 month Treasury bill 5.54
2 Yr Treasury note 5.07
3 Yr Treasury note 4.90
5 Yr Treasury note 4.82
10 Yr Treasury note 4.88

CITY OF CLOVIS

FINANCE DEPARTMENT
OCTOBER 31, 2023 TREASURY RATES
As indicated in the above graph, treasuries decrease from 3-month to 10-year notes. 0 1
2 3
4 5
6 3 month
Treasury bill
6 month
Treasury bill
2 Yr Treasury
note
3 Yr Treasury
note
5 Yr Treasury
note
10 Yr
Treasury note

INTEREST RATES

TREASURIES
TREASURY RATES ON OCTOBER 31, 2023
ATTACHMENT 5
18 AGENDA ITEM NO. 5.

TO: Mayor and City Council
FROM: Finance Department
DATE: March 11, 2024
SUBJECT: Finance – Receive and File – Treasurer’s Report for the Month of October 2023.

ATTACHMENTS: 1. Summary of Cash Balances

2. Summary of Investment Activity

3. Investments with Original Maturities Exceeding One Year

EXECUTIVE SUMMARY
Attached for the Council’s information is the Treasurer’s Report for the month ended October 31, 2023.

Pursuant to Section 41004 of the Government Code of the State of California, the City Treasurer is required to submit a monthly report of all receipts, disbursements, and fund balances.

Attachment 1 provides a summary of the beginning balance, total receipts, total disbursements, ending balance for all funds, and a listing, by fund, of all month end fund balances. Attachment 2 summarizes the investment activity for the month and distribution, by type of investment, held by the City. Attachment 3 lists all investments with original maturities exceeding one year as of the month ended October 31, 2023.

Prepared by: Jeffrey Blanks, Deputy Finance Director

Reviewed by: City Manager AH
19 AGENDA ITEM NO. 6.

Previous Balance 6,046,089.19$
Deposits 30,916,785.96
Disbursements (31,834,281.01)
Current Balance 5,128,594.14$

FUNDS BALANCE
100 General Fund 8,668,856.27 $
201 Local Transportation 19,987,730.57
202 Parking and Business Improvements 179,910.49
203 Off Highway Use 73,218.82
204 Community Facilities District 2020-1 189,272.61 205 Senior Citizen Memorial Trust 56,096.27
207 Landscape Assessment District 6,334,409.88
208 Blackhorse III (95-1) Assessment District 2,981.96 209 Blackhorse III (95-1) Assessment District 2 37,847.45 275 HCD Block Grant Fund 719,810.26
301 Park & Recreation Acquisition 10,277,949.29
305 Refuse Equipment Reserve 2,448,150.99
310 Special Street Deposit Fund 49,447,901.72
314 Housing Successor Agency 395,899.68
402 1976 Fire Bond Redemption 25,475.23
404 1976 Sewer Bond Redemption Fund 422,893.06
501 Community Sanitation Fund 15,838,433.05
502 Sewer Service Fund 37,840,114.65
504 Sewer Capital Projects-Users 517,926.07
506 Sewer Capital Projects-Developer 6,715,989.37
507 Water Service Fund 44,153,996.80
508 Water Capital Projects-Users 6,211,067.26
509 Water Capital Projects-Developer 11,940,203.07 515 Transit Fund 5,534,946.93
540 Planning & Development Services 15,930,535.02
601 Property & Liability Insurance (362,154.25)
602 Fleet Maintenance 23,791,653.08
603 Employee Benefit Fund 7,931,388.09
604 General Government Services 23,875,961.89
605 Facilities Maintenance 466,916.11
606 Information Technology 4,460,928.90
701 Curb & Gutter Fund 167,109.17
703 Payroll Tax & Withholding Fund 1,498,330.98
712 Temperance/Barstow Assmt Dist (98-1) 78,836.64 713 Shepherd/Temperance Assmt Dist (2000-1) 5,879.13 715 Supp Law Enforcement Serv 193,436.86
716 Asset Forfeiture 338,231.36
720 Measure A-Public Safety Facility Tax 1,879.50
736 SA Admin Trust Fund 1,421.40
741 SA Debt Service Trust Fund (185,369.04)
747 Housing Successor Trust Fund 1,137.98
SUBTOTALS 306,217,204.57$
999 Invested Funds (301,088,610.43)
TOTAL 5,128,594.14$
Statement of Cash Balances
As of October 31, 2023
City of Clovis
ATTACHMENT 1
20 AGENDA ITEM NO. 6.

Balance of Investments Previous Month End 293,543,048.96 $ Time Certificates of Deposit Transactions
Investments 250,000.00
Withdrawals 0.00
Total CD Changes 250,000.00
Other Changes
Government Securities 4,874,568.50
Local Agency Investment Fund 553,092.40
Municipal Securities 898,653.00
Sweep Account 969,247.57
Total Other Changes 7,295,561.47
Balance of Investments Current Month End 301,088,610.43$ Insured CD's 27,245,000.00
Government Securities 147,880,942.35
US Treasury Notes 0.00
Local Agency Investment Fund 56,142,817.04
Municipal Securities 56,265,638.55
Sweep Account 13,554,212.49
Investment Total 301,088,610.43$
Distribution of Investments
As of October 31, 2023
City of Clovis
Summary of Investment Activity
For the month of October 31, 2023
City of Clovis
ATTACHMENT 2
21 AGENDA ITEM NO. 6.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
FFCB 5,000,000.00 5,000,000 3/1/2024 0.250%
FHLB 5,000,000.00 4,999,437 3/8/2024 3.250%
FFCB 2,000,000.00 1,998,225 3/8/2024 3.625%
FHLB 2,000,000.00 1,999,844 3/18/2024 0.300%
FHLB 5,000,000.00 5,000,000 6/7/2024 0.350%
FHLB 1,000,000.00 973,324 6/24/2024 0.700%
FHLB 5,000,000.00 4,987,600 11/15/2024 1.050%
FHLB 1,735,000.00 1,652,743 12/30/2024 0.500%
FNMA 2,000,000.00 1,896,088 2/24/2025 0.500%
FNMA 1,000,000.00 949,184 2/25/2025 0.520%
FHLB 1,000,000.00 950,517 2/27/2025 0.625%
FHLB 4,000,000.00 3,990,566 2/28/2025 1.750%
FAMCMTN 4,000,000.00 4,000,000 4/25/2025 2.750%
FAMCMTN 4,000,000.00 3,973,522 7/28/2025 0.750%
FHLB 5,000,000.00 5,000,000 8/28/2025 3.600%
FHLB 5,000,000.00 4,974,377 9/8/2025 0.600%
FHLB 980,000.00 884,333 11/25/2025 0.500%
FFCB 5,000,000.00 4,980,207 2/11/2026 0.580%
FHLB 4,000,000.00 3,955,268 2/24/2026 0.750%
FHLB 3,000,000.00 2,783,959 3/16/2026 0.790%
FHLB 5,000,000.00 4,980,356 9/28/2026 0.940%
FHLB 4,000,000.00 3,750,760 10/28/2026 1.150%
FHLB 6,000,000.00 5,992,436 11/24/2026 1.250%
FHLB 5,000,000.00 5,083,550 12/11/2026 2.125%
FHLB 4,500,000.00 4,166,232 2/24/2027 1.020%
FHLB 5,000,000.00 4,661,411 2/24/2027 1.020%
FHLB 4,000,000.00 3,788,356 2/26/2027 0.900%
FHLB 6,800,000.00 6,195,689 2/26/2027 0.900%
FHLB 5,700,000.00 5,362,688 2/26/2027 0.900%
FHLB 6,000,000.00 5,173,426 2/26/2027 1.000%
FHLB 4,000,000.00 4,000,000 3/8/2027 2.375%
FHLB 6,000,000.00 5,249,282 2/22/2028 0.830%
FFCB 2,500,000.00 2,124,448 3/2/2028 1.000%
FHLB 3,000,000.00 3,114,809 3/10/2028 4.500%
FFCB 2,245,000.00 1,893,209 3/10/2028 1.000%
FFCB 6,000,000.00 6,093,230 4/25/2028 3.875%
FFCB 5,500,000.00 5,363,175 4/27/2028 3.740%
FFCB 3,000,000.00 2,956,992 6/22/2028 4.470%
FFCB 3,000,000.00 2,981,700 9/8/2028 4.750%
Government Maturities Exceeding One Year
As of October 31, 2023
City of Clovis
ATTACHMENT 3
22 AGENDA ITEM NO. 6.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
CSU Rev Bonds 3,455,000.00 3,450,074 11/1/2023 0.475%
San Diego Conv Ctr Expansion 1,450,000.00 1,435,929 4/15/2024 1.527% Sana Ana College Improv Dist 440,000.00 438,735 8/1/2024 0.644% UC General Revenue Bonds 1,000,000.00 985,983 5/15/2025 4.350% Antelope Valley Comm Coll 750,000.00 731,645 8/1/2025 1.767% Chabot Las Positas Comm Coll 1,490,000.00 1,436,902 8/1/2025 0.880% Foothill De Anza Ref Bds 2021B 835,000.00 786,781 8/1/2025 0.906% San Dieguito USD GO Bonds 1,000,000.00 952,381 8/1/2025 1.661% Santa Ana Coll Improv Dist 250,000.00 239,443 8/1/2025 0.744% Orange County Water Dist 900,000.00 863,081 8/15/2025 2.095% San Jose Ca Taxable Series B 2,355,000.00 2,271,085 9/1/2025 2.450% LA CUSD GO Bonds 1,000,000.00 1,005,950 7/1/2026 1.455% Chabot Las Positas Comm Coll 3,505,000.00 3,314,277 8/1/2026 1.080% Chaffey Joint Union HS 1,565,000.00 1,521,019 8/1/2026 2.475% Huntington Beach Union HS 3,305,000.00 3,152,187 8/1/2026 1.208% Placentia Yorba Linda USD 1,110,000.00 1,054,276 8/1/2026 1.070% San Diego Comm Coll Dist 470,000.00 459,823 8/1/2026 2.299% San Ramon Valley CUSD 2,125,000.00 2,125,000 8/1/2026 1.147% Sonoma County Jr Coll Dist 2,000,000.00 1,942,267 8/1/2026 2.447% San Diego Pub Facilities Dist 1,625,000.00 1,551,549 10/15/2026 1.812% California St Univ Taxable 2021B 2,500,000.00 2,265,521 11/1/2026 1.142% El Dorado Irrigation Dist 1,175,000.00 1,110,889 3/1/2027 1.687% Rancho Santiago CC Ref 2020 335,000.00 295,971 3/1/2027 1.106% UC Taxable Gen Bds 2020 B 2,385,000.00 2,135,398 5/15/2027 1.316% El Monte HSD Taxable Ref 2021 600,000.00 538,675 6/1/2027 1.326% LA Dept Wtr Pwr Rev Bonds 2010C 2,000,000.00 2,103,176 7/1/2027 5.516% Colton CA USD Ref Bonds 2020 1,060,000.00 953,851 8/1/2027 1.603% Contra Costa Comm College Dist 880,000.00 827,390 8/1/2027 2.163% Foothill De Anza CC Taxable 2021 540,000.00 486,760 8/1/2027 1.473% Fremont USD Taxable Ref 2021 1,100,000.00 970,469 8/1/2027 1.113% Fremont USD Alameda County 1,140,000.00 1,098,295 8/1/2027 2.000% Marin County Comm Coll 2016 335,000.00 320,434 8/1/2027 3.330% Mount San Antonio CC 2021 285,000.00 250,557 8/1/2027 1.139% Mount San Antonio Comm Coll 405,000.00 373,717 8/1/2027 2.329% Saddleback Valley USD 3,000,000.00 2,903,148 8/1/2027 2.400% San Diego CCD Taxable 2019 590,000.00 551,873 8/1/2027 2.407% San Ramon Valley CUSD 1,435,000.00 1,313,764 8/1/2027 3.415% Santa Monica Comm College Dist 1,000,000.00 984,032 8/1/2027 3.050% Sierra CA CCD 2021A Ref 465,000.00 410,813 8/1/2027 1.129% William Hart USD 2020 Ref 200,000.00 176,351 8/1/2027 1.174% San Jose Ca Taxable Series B 910,000.00 848,277 9/1/2027 2.600% Soquel Creek Wtr Ref 2020 545,000.00 485,471 3/1/2028 1.445% Gardena Calif Pension Obligation 897,610.00 897,610 4/1/2028 2.663% Beverly Hills Taxable Ref 2020B 635,000.00 559,497 6/1/2028 1.514% San Ramon Valley CA USD 1,820,000.00 1,596,487 8/1/2028 1.670% Santa Ana College Impt 1,500,000.00 1,290,372 8/1/2028 1.320% Corona Norco USD Ref Bond 2019 250,000.00 226,617 8/1/2028 1.670% Redondo Beach CA Uni Bond 2018 675,000.00 571,842 8/1/2028 1.320% City of Clovis
Municipal Maturities Exceeding One Year
As of October 31, 2023
ATTACHMENT 3
23 AGENDA ITEM NO. 6.

TO: Mayor and City Council
FROM: Fire Department
DATE: March 11, 2024
SUBJECT: Fire – Approval – Award Weed and Rubish Abatement Contract to Iron Cross Tractor Services, LLC, for discing, handwork, trash hauling, grading, tire disposal, and tree stump removal.

ATTACHMENTS: 1. Iron Cross Tractor Services, LLC, Proposed Contract

RECOMMENDATION
For the City Council to authorize the Fire Chief to award and sign a contract for Weed Abatement services with Iron Cross Tractor Services, LLC.

EXECUTIVE SUMMARY
The Weed and Rubbish Abatement Program is an annual program administered by the Community Risk Reduction Bureau to abate fire and health hazards in the City of Clovis. The Fire Department requests bidding on work every two years through printed public notices to encourage qualified contractors to submit competiti ve bids for the abatement of nuisances per Article 2 of Chapter 4 of Title 4 of the Clovis Municipal Code. This bid period five bids were submitted.

BACKGROUND
Pursuant to the commencement of the Weed Abatement Program for 2024, a bid announcement was placed on Planet Bids and directly mailed to previous contractors in the area who have an interest in weed abatement and debris removal work. Advertisements were placed in accordance with our purchasing policy.

24 AGENDA ITEM NO. 7.

Five bids were submitted and received by t he closing date of February 23, 2024. The received complete bids were from:

1) T and R Restore
2) Iron Cross Tractor Services, LLC
3) Elite Maintenance and Tree Service
4) Deangelo Contracting Services, LLC
5) A and S Grading Services

FISCAL IMPACT
The cost of abatement plus a $300.00 administrative fee is billed directly to the property owner.

If the cost is not paid to the City within the code-specified time of at least 21 days , the cost is field as a lien on the property through the Fresno County Recorder’s Office.

REASON FOR RECOMMENDATION
Based upon the bids received, it is recommended that the selected contractor, Iron Cross Tractor Services, LLC, be awarded the contract.

ACTIONS FOLLOWING APPROVAL
A one -year contract will be executed, with t he option to extend to two years based upon performance with Iron Cross Tractor Services, LLC. The Fire Chief will execute and manage the contract performance.

Prepared by: Chad Fitzgerald, Life Safety Enforcement Manager

Reviewed by: City Manager AH

25 AGENDA ITEM NO. 7.

CITYOFCLOVISBIDFORMFORABATEMENTOFWEEDS,VEGETATION,ANDRUBBISHPursuanttotheWeedandRubbishAbatementOrder, Chapter5.27.102oftheMunicipalCodeoftheCityofClovis,thefollowingbidsheetisprovidedforcontractorstofilloutandreturn.Thebidformsmustbefilledoutascompleteaspossible.Thecontractorswiththemostcompletebidwillbegivengreaterconsiderationinawardingthecontractfortheyear. A completebidincludesthecostsforhandcleaning,dirtleveling,discing,treestumpandtreeremoval,trashanddebrishauling.Contractorsshouldbidoneachitemontheformandprovidetheservicedirectlyorhaveanagreementwithotherpartiestocompletetheworkintheallottedtime.Item# Unit Description UnitPrice
1 Handcleaning
Weed eatingandremovalof weedsusingproperhandtools,suchas hoesandhulahoes.As wellas removalof clippingsanddisposedofproperly. Thisunitpriceincludesa crewof4 guysformaximumefficiencyandproductivity. $200/hrwitha4-hourminimumchargeand$175/hrafterthefirsthour 2 Dirtleveling
Levelingmoundsofdirttomakeaccessmucheasierandsaferforfirecrewstogetaccesstothepropertyincaseofafire. $200/hrforthefirsthourandthen$150/hourafterthefirsthourwitha4-hourminimumcharge 3 Discing
Turningthe weedsunderthe earthat aminimumof5 inchestocreatesufficientfiresuppression. $275/hrforthefirsthourandthen$225/hrafterthefirsthourwitha4-hourminimumcharge 4 Treestumpsandtreeremoval
Removingtreesand/orstumpsthatarea firedangeror thatare deadandare a safetyhazardto otherstructureson opposingproperties.

A6-inchtreeorsmallerwillcost$500toberemoved.Anythinggreaterthan6incheswillbesubcontractedouttoForrestWoodTreeServiceINC 5 Trash anddebrishauling
Removinganytrashordebristhatisa publicdangeror a firedangeranddisposingof itproperly $400/hrforthefirsthourandthen$300/hrafterthefirsthour. 4-hourminimum 6 Mowing
Mowingofweedswhendiscingisnotpossiblewithpickingupof clippings.Alongwiththehandcleaningpricebecauseit wouldneedtoberakedupanddisposedofproperly. $250/hrforthefirsthourandthen$200/hrafterthefirsthourwitha4-hourminimumcharge.

SIGNATUREOFBIDDER,BUSINESSNAME,ADDRESSANDTELEPHONENUMBER:

1. IronCrossTractorServicesLLCBiddingFirm(pleaseprint)
ATTACHMENT 1
26 AGENDA ITEM NO. 7.

PhoneNumber
5590-906-00312. 5329WestYaleAveFresnoCA93722BusinessAddress City/State ZipCode

3. ZaneReeves_____________________
ZaneReeves___________
2/22/24SignatureofAuthorizedPerson TypeorPrintNameofAuthorizedPerson Date 27 AGENDA ITEM NO. 7.

References
February13, 2024
Re: IronCrossTractor Service
ToWhomIt MayConcern
I amwritingthisletter tohighlyrecommendIronCrossTractor Serviceasanoutstandingfirm,andZaneReevesasanoutstandingpersonasheisalwayspatient, responsive, respectful, andextremelyconsiderateandconcernedof our best interests. Zanealwaysattendedmeetingsupbeat, prepared, andwell-organizedandhemaximizedtheeffortsof everyoneinvolved.Zane’sconscientiousnesswasevident at all times, at boththesiteof projectsandinthepaperworkandother correspondence, whichwasalwaysveryclear andaccurate. Eventhesmallest detailswerelookedafter carefullyandthoroughly. Wefeel stronglythat IronCrossTractor Servicewouldbeanimportant asset toanydevelopment team, business, or individualseekingassistance. “If youwant qualitywork, honest andreliablecommunication, andyouwanttoknowyouaredoingeverythingright thefirst time, thenyouwant ZaneReevestoassist you.”Insummary, weareabsolutelycertainthat wewill continuetoworkwithIronCrossTractorServicesandwouldrecommendthemtoanyoneseekingtheservicesof aprofessional. Pleasedonot hesitatetocontact meif youhaveanyquestionsor wouldliketodiscussanyof thisinfurther detail.

Sincerely,
Reno
Coletti,
COOCookLandDevelopment2780N. Miami Ave., Suite101Fresno, CA93727(559) 346-1400x204(559) 346-1444fax(559) 213-2735mobilereno@cooklanddevelopment.comwww.cooklandcompany.com 28 AGENDA ITEM NO. 7.

KelseyJacobs37144Avenue12Suite102Madera, [email protected] 20thFebruary2024
Cityof Clovis
Towhomit mayconcern, I amwritingtowholeheartedlyrecommendZaneReevesfor anydirt workandlandpreparationservices. Asarealtor, Ihavehadthepleasureof workingwithZaneonmultipleproperties, andhisworkhasconsistentlyexceededmyexpectations.

Zane'sexpertiseingrading, excavation, andsitepreparationhasbeenextremelyvaluableingettingpropertiesreadyfor sale. Hisattentiontodetailensuresthat everyjobiscompletedwiththeutmost careandprecision,whichiscrucial inpresentingpropertiesintheir best light. Hisreliabilityanddedicationtohiscraft havemadehimanindispensableasset.

Moreover, Zane'sprofessional demeanor andstrongworkethicmakehimajoytocollaboratewith. Hecommunicatesclearlyandisalwayswillingtogotheextramiletomeet tight deadlines, whichisespeciallyimportant inthereal estatebusiness.

Zanealsotakesprideindoingeverythinghecantohelpreduceair pollutionwhilebeingasefficient aspossible. Herunsnewequipment that hasup-to-dateemissionsystemsthat producecleanair fromtheenginewhilecreatingasmaller footprint ontheground. Withall this, thereisnosacrifice 29 AGENDA ITEM NO. 7.
tothequalityof workperformed.

I amconfident that Zane'sskillsanddedicationwill beanasset toanyproject heundertakes.

Sincerely, KelseyJacobs
GuthrieReal EstateTeam| Real Broker
30 AGENDA ITEM NO. 7.

RalphArceneaux
6219N. Del Rey
Clovis, CA
ToWhomIt MayConcern: I amhappytowritealetter of recommendationonbehalf of ZaneReeves. I haveknownZanefor 3-4years. Zanehasbeenresponsiblefor tilling, cuttinggrass,andmanagingweedgrowthonour 2.5-acreparcel. Hehasalwaysbeenprofessional inall ofour conversations. Zanehasofferedpractical waystodeal withweedgrowthwhiletakingcarenot todisturbneighborsor outlyingproperties. Hisworkisalwaysperformedwell. If youhaveanyquestions, pleasecontact me.

Sincerely,
RalphArceneaux
415-225-5124
31 AGENDA ITEM NO. 7.

Cityof Clovis
I amwritingaletter of recommendationfor ZaneReevesfor theweedabatement program. Ihavealot inNorthwest FresnowhichMr. Reeveshastakencareof for mefor thepast threeyears. Eachspringheplowedmylot andremovedall theweeds. Hereturnedinthesummerandwent over it again. Healsocheckedonit inbetween. Hedidanexcellent job. I highlyrecommendhimfor ajobintheweedabatement program.

If youhaveanyquestionsyoucancontact meat (559)289-2990or [email protected] 32 AGENDA ITEM NO. 7.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: March 11, 2024
SUBJECT: Planning and Development Services – Approval – Bid Award for CIP 24- 03 ADA Curb Return Ramps 2024 – T2; and Authorize the City Manager to Execute the Contract on behalf of the City with Kroeker, Inc., in the amount of $269,716.00.

ATTACHMENTS: 1. Vicinity Map

RECOMMENDATION

1. For the City Council to award a contract for CIP 24-03 ADA Curb Return Ramps 2024 – T2 – to Kroeker, Inc., in the amount of $269,716.00; and

2. For the City Council to authorize the City Manager to execute the contract on behalf of the City.

EXECUTIVE SUMMARY
Staff is recommending that City Council authorize the City Manager to award and execute the contract to Kroeker, Inc., who was the lowest responsible bidder from a bid opening that took place on February 20, 2024.

The project shall include furnishing all labor, materials, services and equipment, and performing all work necessary as specified for, but not be limited to, reconstruction of concrete curb ramps, curbs, gutters, valley gutters, and sidewalks at various locations within the City boundary.

33 AGENDA ITEM NO. 8.

BACKGROUND
The following is a summary of the bids received on February 20, 2024:

BIDDERS BASE BID

Kroeker, Inc. $269,716.00
Geometric Construction, Inc. $292,083.00
Tosted Asphalt, Inc. $298,632.96
Seal Rite $305,227.00
ARES ENG LLC. $306,051.00
TCW Concrete $306,263.20
Soto Brother Custom Concrete $307,251.32
Eslick Construction, Inc. $309,508.00
Dave Christian Construction Co., Inc. $318,483.00
Truxell & Valentino $335,563.00
Clean Cut Landscape Inc. $434,749.00

ENGINEER’S ESTIMATE $293,551.00

All bids were examined, and the bidder’s submittals were found to be in order. Kroeker, Inc., is the lowest responsible bidder. Staff has validated the lowest bidder contractor’s license status and bid bond.

FISCAL IMPACT
This project was budgeted in the 20 23-2024 Community Investment Program. The project is supported by the Street Fund through the City Community Investment Program.

REASON FOR RECOMMENDATION
Kroeker, Inc. , is the lowest responsible bidder. There are sufficient funds available for the anticipated cost of this project.

ACTIONS FOLLOWING APPROVAL

1. The contract will be prepared and executed, subject to the Contractor providing performance security that is satisfactory to the City.

2. Construction will begin approximately two (2) weeks after contract execution and be completed in thirty-five (35) working days thereafter.

Prepared by: Tiffany Ljuba-Silguero, Engineer II

Reviewed by: City Manager AH

34 AGENDA ITEM NO. 8.
35 AGENDA ITEM NO. 8.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: March 11, 2024
SUBJECT: Planning and Development Services – Approval – Bid Award for CIP 24- 04 ADA Curb Return Ramps 2024 – T3; and Authorize the City Manager to Execute the Contract on behalf of the City with Geometric Construction, Inc., in the amount of $211,156.00.

ATTACHMENTS: 1. Vicinity Map

RECOMMENDATION

1. For the City Council to award a contract for CIP 24-04 ADA Curb Return Ramps 2024 – T3 – to Geometric Construction, Inc., in the amount of $211,156.00; and

2. For the City Council to authorize the City Manager to execute the contract on behalf of the City.

EXECUTIVE SUMMARY
Staff is recommending that City Council authorize the City Manager to award and execute the contract to Geometric Construction, Inc. , who was the lowest responsible bidder from a bid opening that took place on February 27, 2024.

36 AGENDA ITEM NO. 9.

BACKGROUND
The following is a summary of the bids received on February 27, 2024:

BIDDERS BASE BID

Geometric Construction, Inc. $211,156.00
TCW Concrete $223,767.00
Tosted Asphalt, Inc. $234,249.75
Eslick Construction, Inc. $234,934.00
Soto Brother Custom Concrete $239,395.29
Seal Rite $252,621.00
Dave Christian Construction Co., Inc. $267,542.00
Granite Construction $401,578.00

ENGINEER’S ESTIMATE $241,698.00

All bids were examined, and the bidder’s submittals were found to be in order. Geometric Construction, Inc. , is the lowest responsible bidder. Staff has validated the lowest bidder contractor’s license status and bid bond.

FISCAL IMPACT
This project was budgeted in the 2023 -2024 Community Investment Program. The project is supported by Measure C Funding through the City Community Investment Program.

REASON FOR RECOMMENDATION
Geometric Construction, Inc. , is the lowest responsible bidder. There are suff icient funds available for the anticipated cost of this project.

ACTIONS FOLLOWING APPROVAL

1. The contract will be prepared and executed, subject to the Contractor providing performance security that is satisfactory to the City.

2. Construction will begin approximately two (2) weeks after contract execution and be completed in forty (40) working days thereafter.

Prepared by: Tiffany Ljuba-Silguero, Engineer II

Reviewed by: City Manager AH

37 AGENDA ITEM NO. 9.
38 AGENDA ITEM NO. 9.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: March 11, 2024
SUBJECT: Planning and Development Services – Approval – Bid Award for CIP 22- 05 Trail Pavement Maintenance 2022; and Authorize the City Manager to Execute the Contract on behalf of the City with Seal Rite Paving & Grading in the amount of $129,870.00.

ATTACHMENTS: 1. Vicinity Map

RECOMMENDATION

1. For the City Council to award a contract for CIP 22 -05 Trail Pavement Maintenance to Seal Rite Paving & Grading in the amount of $129,870.00; and

2. For the City Council to authorize the City Manager to execute the contract on behalf of the City.

EXECUTIVE SUMMARY
Staff is recommending that City Council authorize the City Manager to award and execute the contract to Seal Rite Paving & Grading who was the lowest responsible bidder from a bid opening that took place on February 20, 2024.

The project shall include furnishing all labor, materials, services and equipment, and performing all work necessary as specified for, but not be limited to, demolition of the existing asphalt trail, construction of a new concrete trail, reconstruction of curb ramps and installation of sod between Filbert Avenue and McKelvy Avenue, north of Gibson Avenue.

39 AGENDA ITEM NO. 10.

BACKGROUND
The following is a summary of the bid results of February 20, 2024:

BIDDERS BASE BIDS

Seal Rite Paving & Grading $129,870.00
Kroeker Inc. $134,134.00
Tosted Asphalt, Inc. $137,443.35
Dave Christian Construction Co., Inc. $140,729.00
Smith Construction Co., Inc. $141,414.56
Juarez Brothers General Engineering Inc. $150,062.00
Garcia Paving Inc. $151,216.76
NOECON, Inc. $156,330.00
R.J. Berry Jr., Inc. $165,206.00
TCW Concrete, Inc. $167,030.00
Eslick Construction, Inc. $169,520.00
Redstone Construction Inc. $176,130.00
Truxell & Valentino Landscape Development, Inc. $216,155.00 B&M Builders, Inc. $224,125.00
Heavy Road & Rail, Inc. $231,126.00

ENGINEER’S ESTIMATE $156,310.00

All bids were examined, and the bidder’s submittals were found to be in order except for a discrepancy between words and figures for bid item #3 from the apparent low bidder (Kroeker Inc.). The discrepancy increased the Kroeker Inc. bid by $22,500 and changed the order of bids and the result of the lowest bidder. Seal Rite Paving & Grading is the lowest responsible bidder.

Staff has validated the lowest bidder contractor’s license status and bid bond.

FISCAL IMPACT
This project was budgeted in the 2023-2024 Community Investment Program. The project is supported by Measure C Funding through the City Community Investment Program.

REASON FOR RECOMMENDATION
Seal Rite Paving & Grading is the lowest bidder. There are sufficient funds available for the anticipated cost of this project.

ACTIONS FOLLOWING APPROVAL

1. The contract will be prepared and executed, subject to the Contractor providing performance security that is satisfactory to the City.

2. Construction will begin approximately two (2) week s after contract execution and be completed in twenty (20) working days thereafter.

Prepared by: Nate Stava, Project Civil Engineer
Reviewed by: City Manager AH
40 AGENDA ITEM NO. 10.
41 AGENDA ITEM NO. 10.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: March 11, 2024
SUBJECT: Planning and Development Services – Approval – Final Acceptance for Final Map Tract 6050, located at the northwest corner of Shepherd and Clovis Avenues (6050 Enterprises, LP (Wilson Homes)).

ATTACHMENTS: 1. Vicinity Map

RECOMMENDATION
For the City Council to:

1. Accept the public improvements for Tract 6050, and authorize recording the Notice of Completion; and

2. Authorize the release of the Performance Surety immediately and then release of the Labor and Materials Surety ninety (90) days after the recordation o f the Notice of Completion, (provided no liens have been filed) and release of Public Improvements Maintenance Surety upon the expiration of the one -year warranty period and provided any defective work has been repaired to the City’s satisfaction.

EXECUTIVE SUMMARY
The owner, 6050 Enterprises, LP (Wilson Homes), has requested final acceptance of the public improvements constructed or installed in conjunction with this tract. The public improvements include all those shown on the subdivision improvement pl ans approved by the City Engineer.

The construction or installation of the public improvements is complete. The owner has requested final acceptance. Staff is recommending approval of their request.

42 AGENDA ITEM NO. 11.

All landscaping, including sidewalks along the side yar ds of lots have been constructed. The construction or installation of the public improvements is complete. The owner has requested final acceptance. Staff is recommending approval of their request.

FISCAL IMPACT
The cost for periodic routine maintenance, as well as repairs needed as the improvements deteriorate with age and usage, will be incorporated to the annual maintenance budget of the Public Utilities Department as these costs are identified.

REASON FOR RECOMMENDATION
The Subdivision Map Act requires that once construction of the required improvements has been completed in compliance with all codes, plans and specifications, and all other required documents have been completed and submitted, final acceptance is required, and the appropriate sureties are released.

ACTIONS FOLLOWING APPROVAL
Record the Notice of Completion and release the Performance, Labor and Materials, and Maintenance Sureties as appropriate.

Prepared by: Jeff Brown, Engineer II

Reviewed by: City Manager AH

43 AGENDA ITEM NO. 11.
44 AGENDA ITEM NO. 11.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: March 11, 2024
SUBJECT: Planning and Development Services - Approval – Res. 2 4-___, Final Map Tract 6340, located at the southeast corner of Ashlan Avenue and Thompson Avenue (KB Home South Bay, Inc., a California Corporation).

ATTACHMENTS: 1. Res. 24-___

2. Vicinity Map

3. Final Map Copy

RECOMMENDATION
For the City Council to approve Res. 24-___, which will:

1. Accept the offer of dedication of parcels and public utility easements within Tract 6340; and

2. Authorize the recording of the final map.

EXECUTIVE SUMMARY
The owner, KB Home South Bay , Inc., a Cal ifornia Corporation, acting as the subdivider, has submitted a final map. The improvement plans are being processed by C ity staff. The improvements to be installed include curb, g utter, sidewalk, streetlights, fire hydrants, street paving, sanitary sewer, water mains, and landscaping. The subject tract is at the southeast area of Ashlan Avenue and Thompson Avenues. It contains approximately 9 acres and consists of 39 residential units, zoned R-1-MD.

FISCAL IMPACT
The subdivider will be installing curb, gutter, sidewalk, fire hydrants, street paving, sanitary sewer, water mains, and landscaping, which will be perpetually maintained by the City of Clovis.

For the streetlights, the City will pay for the power and PG&E will provide the maintenance.

45 AGENDA ITEM NO. 12.

REASON FOR RECOMMENDATION
The subdivision agreement has been executed by the subdivider and all development fees paid or deferred in accordance with the Municipal Code. The agreement provide s for the developer to complete a technically correct map and improvement plans, and to complete all the required improvements in compliance with the conditions of approval. The improvements are adequately secured.

ACTIONS FOLLOWING APPROVAL
The final map will be filed with the Fresno County Recorder’s office for recording.

Prepared by: Jeff Brown, Engineer II

Reviewed by: City Manager AH

46 AGENDA ITEM NO. 12.

Attachment 1
RESOLUTION 24-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING FINAL SUBDIVISION MAP FOR TRACT NO. 6340

WHEREAS, a final map has been presented to the City Council of the City of Clovis for Tract 6340, by The City of Clovis, a Municipal Corporation; and

WHEREAS, said final tract conforms to the requirements of Chapter 2, Part 2, of Division 4 of the Business and Professions Code and to local ordinances.

NOW, THEREFORE, BE IT RESOLVED, by the City of Clovis as follows:

1. The final map of Tract 6340, consisting of three (3) sheets, a copy of which is on file with the City Clerk, be and the same is hereby approved.

2. The subdivision improvement plans for said tract have been approved by City Staff.

3. The preliminary Engineer’s Cost Estimate of development cost of said tract, a copy of which is on file with the City Clerk, be and the same is hereby approved and adopted as the estimated cost of improvements for said subdivision in the sum of $1,309,430.80.

4. The offer and dedication for public use of the parcels and easements specified on said map are accepted by the City of Clovis and the City Clerk is authorized and directed to execute said subdivision map.

5. This Council finds that the proposed subdivision, together with the provisions f or its design and improvement, are consistent with applicable general and specific plans of the City of Clovis.

6. Improvement Security, as provided hereunder and in said Subdivision Agreement, is fixed at one hundred percent (100%) of the remaining improvements to be constructed or the sum of $1,309,000.00 for guaranteeing specific performance of said agreement and fifty percent (50%) of the remaining improvements or the sum of $655,000.00 for payment of labor and materials furnished by contractors, subcontra ctors, labormen and materialmen in connection with the improvements required to be made or constructed by said subdivider in conformity with said subdivision map or said agreement.

7. Subdivider shall furnish a bond in the sum of $ 130,900.00 being the amount determined by the City Council of the City as necessary for the guarantee and warranty of the work for a period of one year following the completion and acceptance of the tract against any defective work or labor done, or defective materials furnished.

Said bond is required to be furnished prior to acceptance of the tract by the City Council.
47 AGENDA ITEM NO. 12.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on March 11, 2024 by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: March 11, 2024

______________________________ ______________________________ Mayor City Clerk

48 AGENDA ITEM NO. 12.

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Prepared By: Jeff Brown 49
AGENDA ITEM NO. 12.

Attachment 3
50 AGENDA ITEM NO. 12.
51 AGENDA ITEM NO. 12.
52 AGENDA ITEM NO. 12.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: March 11, 2024
SUBJECT: Planning and Development Services - Approval – Res. 2 4-___, Annexation of Proposed Tract 6 340, located at the southeast corner of Ashlan Avenue and Thompson Avenue to the Landscape Maintenance District No. 1 of the City of Clovis (KB Home South Bay, Inc., A California Corporation).

ATTACHMENTS: 1. Res. 24-___

RECOMMENDATION
For the City Council to approve Res. 24-___, which will annex proposed Tract 6340, located at the southeast corner of Ashlan Avenue and Thompson Avenue to the Landscape Maintenance District (LMD) No. 1 of the City of Clovis.

EXECUTIVE SUMMARY
The owner, KB Home South Bay , Inc., A California Corporation , acting as the subdivider, has requested to be annexed to the LMD No. 1 of the City of Clovis as set forth by the Conditions of Approval for Tentative Tract 6340.

BACKGROUND
KB Home South Bay, Inc., A California Corporation, the developer of Tract 6340, has executed a covenant that this development be annexed to the City of Clovis, LMD No. 1. An executed copy can be provided on request. Council formed the original District on July 15, 1985, for the purpose of funding the maintenance of landscaped areas and parks.

Under the provisions of the Landscaping and Lighting Act of 1972 and in accordance with Article XIII C and Article XIII D of Proposition 218, all the owners of property proposed f or annexation have provided a written request and consent to annexation and have executed a covenant (petition) indicating acceptance of the annual assessment. 53 AGENDA ITEM NO. 13.

FISCAL IMPACT

Tract 6340 Year to Date

LMD Landscaping added: 0.401 acres 0.564 acres

Resource needs added: 0.040 persons 0.056 persons

The resource needs estimate is based on 1 person per 10 acres of landscaped area.

REASON FOR RECOMMENDATION
The property owners for the subject tract have requested annexation into the City of Clovis LMD No. 1.

ACTIONS FOLLOWING APPROVAL
Tract 6340 shall become a part of City of Clovis LMD No. 1 and will be assessed next year for maintenance costs.

Prepared by: Jeff Brown, Engineer II

Reviewed by: City Manager AH

54 AGENDA ITEM NO. 13.

Attachment 1

RESOLUTION 24-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING ANNEXATION TO LANDSCAPING MAINTENANCE DISTRICT NO. 1 OF THE CITY OF CLOVIS

WHEREAS, City of Clovis Landscape Maintenance District No. 1 ("District") was formed by Resolution No. 85-78, adopted July 15, 1985, pursuant to Part 2 of Division 15 of the Streets and Highways Code (Landscape and Lighting Act of 1972), herein the "Act"; and

WHEREAS, all of the owners of property proposed to be annexed to the District consisting of proposed Tract No. 6340, as described in Attachment A attached hereto and incorporated herein by reference, have consented to said annexation and such annexation may be ordered without notice and hearing or filing of engineer's report, or both.

NOW, THEREFORE, BE IT RESOLVED, by the City of Clovis as follows:

1. That the public interest and convenience require that certain property described in Attachment A attached hereto and by reference incorporated herein be annexed into Landscape Maintenance District No. 1 of the City of Clovis for the maintenance and servicing of landscaping facilities.

2. The City Clerk shall receive and file the maps showing the boundar ies of the areas annexed as set forth in Attachment A which boundaries shall be used for assessment proceedings until and unless a change of organization is approved pursuant to the Act.

* * * * *

The foregoing resolution was introduced and adopte d at a regular meeting of the City Council of the City of Clovis held on March 11, 2024, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: March 11, 2024

______________________________ ______________________________ Mayor City Clerk
55 AGENDA ITEM NO. 13.

ATTACHMENT A

Legal Description

Lots 1 through 39, inclusive, of Tract Map 6340 recorded in Volume ______ of Plats at Pages ______ through ______, Fresno County Records.

56 AGENDA ITEM NO. 13.

TO: Mayor and City Council
FROM: Planning and Development Services
DATE: March 11, 2024
SUBJECT: Consider Approval – Res. 2 4-___, A resolution approving the annual review and update to the Regional Housing Needs (RHN) Overlay District map of parcels and associated list reflecting those parcels that qualify for development as an RHN Overlay project.

Staff: Dave Merchen, City Planner
Recommendation: Approve
ATTACHMENTS: 1. Resolution 24-___

RECOMMENDATION
Staff recommends that the Council adopt a resolution approving the annual review and update to the RHN Overlay District.

EXECUTIVE SUMMARY
On November 5, 2018, the City Council adopt ed Ordinance Amendment 2018 -03 establishing the RHN (Regional Housing Needs) Overlay District to address requirements from the State Department of Housing and Community Development (“HCD”) with regard to the City’s Regional Housing Needs Allocation (“RHNA”). On November 2, 2020, the RHN Overlay District ordinance was amended to clarify that the RHN Overlay map and list of sites will be reviewed and updated annually. The Planning and Development Service Director may also remove sites at any time if it is determined they no longer qualify. Prior to the annual update, two properties were removed from the list of qualifying parcels because they have been developed or are in the process of being developed with non-RHN Overlay projects. Both sites are being developed as single- family residential subdivisions. No properties are proposed to be added to the RHN Overlay Map and list of sites.

57 AGENDA ITEM NO. 14.

BACKGROUND

Creation and Adoption of the RHN Overlay District

In 2018, the City implemented two new programs to address the shortfall of land to accommodate at least 4,209 affordable units in its housing inventory identified in the Fourth Cycle of the City’s RHNA. These programs were designed to facilitate the development of high- density housing as required by HCD. The first program created the opportunity for residential units to be constructed on viable properties within the P -F Zone District, while the second program established the RHN Overlay District. The RHN Overlay District is a citywide zone that allows multi-family housing to be developed as a permitted use at a density between 35 and 43 dwelling units per acre on eligible properties. Eligible parcels must be shown on a map adopted by the Council. The map, together with a list of parcels, needs to be reviewed and updated annually to reflect the parcels that may be developed as RHN Overlay projects.

Properties Eligible for the RHN Overlay

The RHN Overlay applies to all residentially zoned properties citywide. Parcels between one (1) and ten (10) acres in size will qualify as RHN Overlay -eligible sites if they satisfy the requirements for a usable site, as described below. Parcels larger than ten (10) acres can qualify if they can be divided into usable sites of no more than ten (10) acres. Eligible parcels must be free of constraints which would preclude them from developing within the allowable density range and in conformance with the applicable development standards. The language in the Development Code includes evaluation of the following criteria:

 Physical characteristics of the parcel, such as size, shape, dimensions, topography, and environmentally sensitive features.

 Rules, regulations, policies, or other relevant guidance from the California Department of Housing and Community Development.

 Current or past use or development, entitlement or permit approvals, and applications for entitlements or permits.

 Encumbrances or other commitments appurtenant to or enforceable against the parcel or recorded against the property.

 Any legal mandates, restrictions, prohibitions, or commitments applicable to the parcel that requires a finding, determination, action, process, proceeding, or otherwise by the City, notwithstanding the purpose of the RHN Overlay District.

58 AGENDA ITEM NO. 14.

Modifications to the RHN Overlay Map and List of Sites

Prior to the completion of the annual review, staff identified two properties that needed to be removed from the RHN Overlay Map and list of sit es because the properties have been or are in the process of being developed with alternative uses. Sites 22 and 23 are being developed with single family residential subdivision s. Because these sites no longer qualify, the Director removed them from the list, as follows:

Site # Acreage General Plan Zoning RHN Units Action
Site 22 4.86 LDR R-1 317 Removed
Site 23 5.2 LDR R-1 275 Removed

Staff has not identified any new sites that should be added to the RHN Overlay District, and no requests have been received from property owners. The updated map of sites is included as Figure 1 on the following page.

Community Meeting

A public notice was published on February 26, 2024, informing the community of the annual review and update to the RHN Overlay District. No public comments have been received. In accordance with the requirements of the City’s development code, an informational meeting was scheduled on March 5, 2024, to pr ovide information to the public on the annual review and update, including potential changes to the map and list of sites. This staff report was completed prior to the March 5 th meeting. Therefore, any comments received will be summarized during staff’s presentation of this item.

California Environmental Quality Act (CEQA)

The City has determined that the annual review and update is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3), the “common sense exemption,” which provides that CEQA applies only to projects that have the potential for causing a significant effect on the environment. The annual review and update will not result in the approval of any activities that are not already pe rmitted under the Municipal Code, or otherwise exempt under CEQA Guidelines. Further, the addition of sites to the RHN Overlay map and list is exempt from CEQA pursuant to Government Code section 65584(g) and CEQA Guidelines Section 15283 as RHN determinations.

FISCAL IMPACT
No fiscal impacts have been identified with respect to the annual review and update.

59 AGENDA ITEM NO. 14.

Figure 1: 2024 Regional Housing Needs Overlay District Sites Map

60 AGENDA ITEM NO. 14.

REASON FOR RECOMMENDATION
The RHN Overlay District was a critical tool for the City to assist in meeting its previous RHNA obligations and is an important part of the City’s proposed RHNA inventory for the pending Sixth Cycle Housing Element. The Municipal Code requires that an annual review and update of the RHN Overlay District map and list occur in conjunction with the City Council’s consideration of the Housing Element Annual Progress Report. Sites may be added to or removed from the RHN Overlay map and list in conjunction with the review and update. Sites 22 and 23 have been removed by the Planning and Developed Services Director because they no longer qualify. No other changes to the map or list of sites have been identified.

ACTIONS FOLLOWING APPROVAL
None.

Prepared by: Dave Merchen, City Planner

Reviewed by: City Manager AH
61 AGENDA ITEM NO. 14.

Attachment 1

RESOLUTION 24-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING THE

ANNUAL REVIEW AND UPDATE OF THE RHN (REGIONAL HOUSING NEEDS) OVERLAY

DISTRICT MAP OF PARCELS AND ASSOCIATED LIST REFLECTING THOSE PARCELS

THAT QUALIFY FOR DEVELOPMENT AS RHN OVERLAY PROJECTS

WHEREAS, on November 5, 2018, the City Council adopted Ordinance Amendment 2018-26 (“OA 2018-26”) to add Section 9.18.050, the RHN (Regional Housing Needs) Overlay District, to the Clovis Municipal Code to address the State Department of Housing and Community Development (“HCD”) Regional Housing Needs Allocation (“RHNA”) obligation; and

WHEREAS, on November 2, 2020, the City Council adopted revisions and clarifications to the RHN Overlay District ordinance, including language stating that the RHN Overlay map and list of sites will be reviewed and updated annually; and

WHEREAS, Section 9.18.050.C of the Municipal Code authorizes the Director of Planning and Development Services (Director) to remove parcels from the map and list as may be required; and

WHEREAS, prior to the conduct of the 2024 annual review and update of the RHN Overlay map and list the Director removed two sites because those sites no longer met the qualifications for inclusion; and

WHEREAS, the City Council reviewed and considered an update to the RHN Overlay map and list at a duly noticed regular meeting held on March 11, 2024; and

WHEREAS, in accordance with the requirements of the RHN Overlay District ordinance, Section 9.18.050 of the Clovis Municipal Code, a noticed community meeting was held on March 5, 2024 to provide information to the public on the annual review and update of the RHN Overlay District map and list; and

WHEREAS, the updated RHN Overlay District map and list, reflecting the sites previously removed by the Director, are attached hereto as Exhibits A and B, respectively, and are hereby incorporated by this reference; and

WHEREAS, the City Council has reviewed and considered the staff report and all written materials submitted in connection with the request, and heard, reviewed, and considered the comments from staff and the public at the community meeting and the regular City Council meeting (“Administrative Record”); and

WHEREAS, the City Council has considered the Administrative Record and finds that the annual review and update is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3), Government Code section 65584(g), and CEQA Guidelines Section 15283.

62 AGENDA ITEM NO. 14.

NOW, THEREFORE, BASED UPON THE ENTIRE RECORD OF THE PROCEEDINGS, THE CITY COUNCIL RESOLVES AND FINDS AS FOLLOWS:

1. The annual review and update is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3), the “common sense exemption,” which provides that CEQA applies only to projects that have the potential for causing a significant effect on the environment.

The annual review and update will not result in the approval of any activities that are not already permitted under the Clovis Municipal Code, or otherwise exempt under CEQA Guidelines. In addition to the “common sense exemption,” the addition of sites to R HN Overlay District map and list is exempt from CEQA pursuant to Government Code section 65584(g) and CEQA Guidelines Section 15283 as RHN determinations.

2. The annual review and update to the RHN Overlay District map and list of sites, attached hereto as Attachments A and B respectively, is hereby approved.

* * * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on March 11, 2024, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: March 11, 2024

______________________________ ______________________________ Mayor City Clerk

63 AGENDA ITEM NO. 14.

ATTACHMENT A
MAP OF PARCELS QUALIFYING FOR DEVELOPMENT AS RHN OVERLAY SITES 3-11-24

64 AGENDA ITEM NO. 14.

ATTACHMENT B
LIST OF PARCELS QUALIFYING FOR DEVELOPMENT AS RHN OVERLAY SITES 3-11-24

Site APN Acreage
1 Removed 0
2 56005119 4.33
3 56005124 2.24
4 56201047T 3.06
5 56223012 2.17
6 Removed 0
7 5580201405 2.39
8 Removed 0
9 55908025 4.79
10 55908017 2.36
11 55908013 2
12 56303206 2.5
13 56314234 1.71
14 Removed 0
15 49134043 2.38
16 55002018 8.99
17 Removed 0
18 55026018 3.85
19 55026019S 2.1
20 55502061 8.28
21 55405354 2.28
22 Removed 9.05
23 Removed 7.85
24 30902102 4.86
25 Removed 0
26 31079524 6.93
27 Removed 0
28 Removed 0
29 55222081 2.2
30 Removed 0
31 49906074 1.25
32 43060101 1.83
33 41003113 4.8
34 55503222 10
35 Removed 0
36 55503127 5.3
37 Removed 0
38 55503224 9.5
65 AGENDA ITEM NO. 14.

TO: Mayor and City Council
FROM: Public Utilities Department
DATE: March 11, 2024
SUBJECT: Consider Approval – Award Consulting Services Contract to APTIM in the Total A mount of $100,000 and Authorize the City Manager to Execute the Contract on Behalf of the City ; and Receive and File – Update on SB 1383.

Staff: Glenn Eastes, Assistant Public Utilities Director Recommendation: Approve

ATTACHMENTS: 1. Consultant Service Agreement

RECOMMENDATION

1. Award a consulting services contract to APTIM in the total amount of $100,000 and authorize the City Manager to execute the contract on behalf of the City; and

2. Receive and file an update on SB 1383.

EXECUTIVE SUMMARY
Staff is recommending that the City Council authorize the City Manager to award and execute a contract with APTIM, who responded to a Request for Proposals on December 29, 2023, and was selected as the most responsive proposer to assist City staff with implementation of SB 1383.

The scope of work will be to assist City staff – specifically the Solid Waste section of the Public Utilities Department – in complying with various SB 1383 program development requirements .

The consultant will assist staff in reviewing the City’s current programs and providing recommendations on establishing additional programs within Solid Waste organics collection operations. In addition, the consultant will aid the City in establishing the following: outreach and education programs, regulations for organic waste generators and requirements for biosolids generated by a publicly owned treatment plant , guidelines to regulate haulers , an edible food recovery program, a program for capacity planning for organic waste recycling and edible food 66 AGENDA ITEM NO. 15.
recovery, a review and update of the procurement policy regarding organic waste , and a reporting/recordkeeping and monitoring policy to meet SB 1383 requirements.

BACKGROUND
Signed into law in 2016, Senate Bill 1383 (SB 1383) e stablishes targets to achieve a statewide 50 percent reduction of organic waste disposal from the 2014 level by 2020, and a 75 percent reduction by 2025. This law grants CalRecycle the regulatory authority required to achieve the organic disposal reduction targets and establishes an additional target that requires the recovery of at least 20% of currently disposed edible food for human consumption by 2025. SB 1383 regulations outline specific requirements related to organics collections, edible food recover y, and compliance tracking and monitoring, mandating significant action by the City of Clovis, residential and commercial organics generators, and haulers to significantly reduce organics landfill disposal.

To date, the City has established critical baseline program elements as follows:
 100% of single -family residents – except for about twenty (20) HOA communities – are enrolled in the City’s organic collection program.
 In March 2022, the City Council adopted a Mandatory Organics and Waste and Disposal Reduction chapter in the City’s Municipal Code.
 Education and outreach under SB 1383 requirements for residential, commercial, and multi-family accounts.

The City of Clovis is seeking professional services to continue the development of SB 1383 programs to ensure compliance with regulatory requirements and to optimize program participation and organic material diversion from the landfill. Completion of the request for services will result in a well-defined program for the City.

The following companies submitted proposals on December 29, 2023:

1. APTIM

2. HH&F

3. SCS Consultants

FISCAL IMPACT
This project was budgeted in the 2023-2024 budget year. The contract will be paid for by grant funding that was received from CalRecycle’s SB 1383 Local Assistance Grant Program.

REASON FOR RECOMMENDATION
APTIM was selected through an RFP process and was determined by City staff to be the most responsive proposer. Authorization for awarding this project will allow staff to continue working toward meeting the compliance requirements of SB 1383.

ACTIONS FOLLOWING APPROVAL
The Agreement will be executed, and the consultant will assist staff with continued implementation of SB 1383.

Prepared by: Glenn Eastes, Assistant Public Utilities Director

Reviewed by: City Manager AH
67 AGENDA ITEM NO. 15.
1 CITY OF CLOVIS

CONSULTANT SERVICE AGREEMENT
This Consultant Services Agreement ("Agreement") is entered into between the City of Clovis, a California general law city ("City") and APTIM Environment & Infrastructure, LLC ("Consultant") with respect to the following recitals, which are a substantive part of this Agreement. This Agreement shall be effective on ___________________ ("Effective Date").

RECITALS
A. City desires to obtain professional consulting services for the preparation of a SB 1383 Consulting Services ("Services") more fully described in Exhibit A, and, if applicable, as further set forth in the proposal from Consultant attached as Exhibit B, which are incorporated herein by reference.

B. Consultant is engaged in the business of furnishing the Services and hereby warrants and represents that Consultant is qualified, experienced, and capable of performing the Services, and possesses any required licenses, certifications, security/bonding, and/or training necessary to perform the Services.

C. City desires to retain Consultant, and Consultant desires to provide the City with the Services, on the terms and conditions as set forth in this Agreement.

NOW, THEREFORE, in consideration of the promises and mutual agreements herein, City and Consultant agree as follows:

AGREEMENT

1. Scope of Services. Consultant shall perform the Services described in the Recitals and detailed in Exhibits A & B. Changes in the scope of Services, including the work performed and/or deliverables produced, shall be made in writing and particularly describe the changes in Services, including payment/costs and schedule/term, as applicable.

2. Priority and Conflicts; Exclusions. If the terms and requirements of this Agreement and/or Exhibit A conflict with Exhibit B, this Agreement and Exhibit A shall control. No contractual terms and/or conditions found in Exhibit B shall purport to waive, disclaim, or limit Consultant’s liability, indemnification obligations, warranties, damages for breach or delay, or any security, bonding, or insurance requirements, and any such provisions shall have no force or effect with respect to this Agreement and the Services performed by Consultant.

3. Term of Agreement; Commencement of Services; Schedule. Consultant shall begin performing the Services on __________________, unless otherwise instructed by City, and continue with the Services until satisfactorily completed, as determined by City. Consultant shall complete the Services not later than ________________ (“Completion Date”), unless extended beyond this date by mutual consent of the Parties. This Agreement may be terminated prior to the Completion Date pursuant to Section 17 herein.

Consultant shall perform the Services according to the schedule set forth in Exhibits A and/or B, if applicable. If no schedule is set forth in Exhibits A and/or B, City and Consultant shall mutually agree on a schedule for performance of the Services and completion of any deliverables. The schedule shall be subject to modification based on the City’s operational needs. City will notify Consultant in advance of any modification to the schedule.

ATTACHMENT 1
68 AGENDA ITEM NO. 15.
2 4. Payment for Services. City shall pay Consultant for the Services performed pursuant to this Agreement according to the rate(s) stated in Exhibit A or in Consultant’s Proposal, which is set forth in Exhibit B, as applicable. The total amount paid by City to Consultant shall not exceed One Hundred Thousand Dollars ($100,000.00).

The foregoing is inclusive of all labor, equipment, materials, costs and expenses, taxes, and overhead.

City shall pay Consultant for Services satisfactorily performed pursuant to this Agreement. Consultant shall submit monthly invoices to City containing detailed billing information regarding the Services provided and unless otherwise specified in Exhibit A, City shall tender payment to Consultant within thirty (30) days after receipt of invoice.

5. Independent Contractor Status. Consultant and its subcontractors shall perform the Services as independent contractors and not as officers, employees, agents or volunteers of City. Consultant is engaged in an independently established trade, occupation, or business to perform the Services required by this Agreement and is hereby retained to perform work that is outside the usual course of City’s business. Consultant is free from the control and direction of City in connection with the manner of performance of the work. Nothing contained in this Agreement shall be deemed to create any contractual relationship between City and Consultant's employees or subcontractors, nor shall anything contained in this Agreement be deemed to give any third party, including but not limited to Consultant's employees or subcontractors, any claim or right of action against City.

6. Consultant Representations; Standard of Care; Compliance with Law. Consultant represents that Consultant and any subcontractors utilized by Consultant are and will be qualified in the field for which Services are being provided under this Agreement and Consultant and any subcontractors are now, and will be throughout their performance of the Services under this Agreement, properly licensed, certified, secured/bonded, trained, and/or otherwise qualified and authorized to perform the Services required and contemplated by this Agreement, as may be required by law. Consultant and its subcontractors shall utilize the standard of care and skill customarily exercised by members of their profession, shall use reasonable diligence and best judgment while performing the Services, and shall comply with all applicable laws, regulations, and industry standards.

7. Identity of Subcontractors and Sub-Consultants. Consultant shall, before commencing any work under this Agreement, provide to City in writing: (a) the identity of all subcontractors and sub-consultants (collectively referred to as "subcontractors"), if any, Consultant intends to utilize in Consultant's performance of this Agreement; and (b) a detailed description of the full scope of work to be provided by such subcontractors. Consultant shall only employ subcontractors pre-approved by City and in no event shall Consultant replace an approved subcontractor without the advance written permission of City, with the understanding that City's permission will not be unreasonably withheld. Notwithstanding any other provisions in this Agreement, Consultant shall be liable to City for the performance of Consultant's subcontractors.

8. Subcontractor Provisions. Consultant shall include in its written agreements with its subcontractors, if any, provisions which: (a) impose upon the subcontractors the obligation to provide to City the same insurance and indemnity obligations that Consultant owes to City; (b) make clear that City intends to rely upon the reports, opinions, conclusions and other work product prepared and performed by subcontractors for Consultant; and (c) entitle City to impose upon subcontractors the assignment rights found elsewhere in this Agreement.

69 AGENDA ITEM NO. 15.
3 9. Power to Act on Behalf of City. Consultant is not acting as an agent of City and shall not have any right, power, or authority to create any obligation, express or implied, or make representations on behalf of City except as may be expressly authorized in advance in writing from time to time by City and then only to the extent of such authorization.

10. Record Keeping; Reports. Consultant shall keep complete records showing the type of Services performed. Consultant shall be responsible and shall require its subcontractors to keep similar records.

City shall be given reasonable access to the records of Consultant and its subcontractors for inspection and audit purposes. Consultant shall provide City with a working draft of all reports upon reasonable request by City and of all final reports prepared by Consultant under this Agreement.

11. Ownership and Inspection of Documents. All data, tests, reports, analyses, documents, records, conclusions, opinions, recommendations and other work product generated by or produced for Consultant or its subcontractors in connection with the Services, regardless of the medium, including physical drawings and materials recorded on computer discs or other electronic devices ("Work Product"), shall be and remain the property of City. City shall have the right to use, copy, modify, and reuse the Work Product as it sees fit. Upon City's request, Consultant shall make available for inspection and copying all such Work Product and all Work product shall be turned over to City promptly at City's request or upon termination of this Agreement, whichever occurs first. Consultant shall not release any Work Product to third parties without prior written approval of City. This obligation shall survive termination of this Agreement and shall survive for four (4) years from the date of expiration or termination of this Agreement.

12. Confidentiality. All Work Product prepared and performed by and on behalf of Consultant in connection with the Services performed pursuant to this Agreement shall be kept confidential and shall be disclosed only to City, unless otherwise provided by law or expressly authorized by City. Consultant shall not disclose or permit the disclosure of any confidential information acquired during performance of the Services, except to its agents, employees and subcontractors who need such confidential information in order to properly perform their duties relative to this Agreement. Consultant shall also require its subcontractors to be bound to these confidentiality provisions.

13. City Name and Logo. Consultant shall not use City's name or insignia, photographs relating to the City projects or work for which Consultant's services are rendered, or any publicity pertaining to the Consultant's Services under this Agreement in any magazine, trade paper, newspaper, television or radio production, internet website, social media, or other similar medium without the prior written consent of City.

14. Conflicts of Interest. Consultant warrants that neither Consultant nor any of its employees have an improper interest, present or contemplated, in the Services which would affect Consultant’s or its employees’ performance of the Services and the Work Product produced. Consultant further warrants that neither Consultant nor any of its employees have real property, business interests or income that will be affected by the Services. Consultant covenants that no person having any such interest, whether an employee or subcontractor shall perform the Services under this Agreement. During the performance of the Services, Consultant shall not employ or retain the services of any person who is employed by the City or a member of any City Board or Commission.

15. Non-liability of Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successors in interest, in the event of a default or breach by City for any amount which may become due Consultant or its successor, or for any breach of any obligation under the terms of this Agreement.

70 AGENDA ITEM NO. 15.
4 16. City Right to Employ Other Consultants. Unless Exhibit A specifically provides that the Services City seeks pursuant to this Agreement are exclusive to Consultant, this Agreement and performance of the Services are non-exclusive and City reserves the right to employ other consultants in connection with the Services while this Agreement is in effect.

17. Termination of Agreement. This Agreement shall terminate as provided in Section 3, unless terminated earlier pursuant to the following:

a. Termination by City: For Convenience. City may at its discretion terminate this Agreement for convenience and without cause upon fourteen (14) days prior written notice to Consultant.

Upon receipt of a termination notice pursuant to this subsection, Consultant shall promptly discontinue all Services affected, unless the notice directs otherwise.

b. Termination by City or Consultant: For Cause. Either party may terminate this Agreement upon ten (10) days prior written notice to the other party of a material breach, and a failure within that time period to cure or commence reasonable steps to cure the breach.

c. Compensation to Consultant Upon Termination. Consultant shall be paid compensation for Services satisfactorily performed prior to notice of termination. As to any phase partially performed but for which the applicable portion of Consultant's compensation has not become due, Consultant shall be paid the reasonable value of its Services provided. However, in no event shall such payment when added to any other payment due under the applicable part of the work exceed the total compensation of such part as specified Section 4. In the event of termination due to Consultant’s failure to perform in accordance with the terms of this Agreement through no fault of City, City may withhold an amount that would otherwise be payable as an offset to City's damages caused by such failure.

d. Effect of Termination. Upon termination of this Agreement, Consultant shall: (i) promptly discontinue all Services affected, unless the notice of termination directs otherwise; and (ii) deliver or otherwise make available to the City, without additional compensation, all Work Product and/or deliverables accumulated by the Consultant in performing this Agreement, whether completed or in process. Consultant may not refuse to provide such Work Product for any reason whatsoever.

18. Insurance. Consultant shall satisfy the insurance requirements set forth in Exhibit C.

19. Indemnity and Defense. Consultant hereby agrees to indemnify, defend and hold the City, its officials, officers, employees, agents, and volunteers harmless from and against all claims, demands, causes of action, actions, damages, losses, expenses, and other liabilities, (including without limitation reasonable attorney fees and costs of litigation) of every nature arising out of or in connection with the alleged or actual acts, errors, omissions or negligence of Consultant or its subcontractors relating to the performance of Services described herein to the fullest extent permitted by law, unless the injuries or damages are the result of City's sole negligence or willful misconduct, subject to any limitations imposed by law. Consultant and City agree that said indemnity and defense obligations shall survive the expiration or termination of this Agreement for any items specified herein that arose or occurred during the term of this Agreement.

20. Taxes. Consultant agrees to pay all taxes, licenses, and fees levied or assessed by any governmental agency on Consultant incident to the performance of Services under this Agreement, and unemployment and workers’ compensation insurance, social security, or any other taxes upon the wages of Consultant, its employees, agents, and representatives. Consultant agrees to obtain and renew an annual business tax certificate from City and pay the applicable annual business registration tax to City during the term of this Agreement.
71 AGENDA ITEM NO. 15.
5 21. Assignment. Neither this Agreement nor any duties or obligations hereunder shall be assignable by Consultant without the prior written consent of City. In the event of an assignment to which City has consented, the assignee shall agree in writing to personally assume and perform the covenants, obligations, and agreements herein contained. In addition, Consultant shall not assign the payment of any monies due Consultant from City under the terms of this Agreement to any other individual, corporation or entity. City retains the right to pay any and all monies due Consultant directly to Consultant.

22. Form and Service of Notices. Any and all notices or other communications required or permitted by this Agreement or by law to be delivered to, served upon, or given to either party to this Agreement by the other party shall be in writing and shall be deemed properly delivered, served or given by one of the following methods:

a. Personally delivered to the party to whom it is directed. Service shall be deemed the date of delivery.

b. Delivered by e-mail to a known address of the party to whom it is directed provided the e-mail is accompanied by an acknowledgment of receipt by the other party. Service shall be deemed the date of acknowledgement.

c. Delivery by a reliable overnight delivery service, ex., Federal Express, receipted, addressed to the addressees set forth below the signatories to this Agreement. Service shall be deemed the date of delivery.

d. Delivery by deposit in the United States mail, first class, postage prepaid. Service shall be deemed delivered ninety-six (96) hours after deposit.

23. Entire Agreement. This Agreement, including the Exhibits and any other attachments, represents the entire Agreement between City and Consultant and supersedes all prior negotiations, representations or agreements, either written or oral with respect to the subject matter herein. This Agreement may be amended only by written instrument signed by both City and Consultant.

24. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns.

25. Authority. The signatories to this Agreement warrant and represent that they have the legal right, power, and authority to execute this Agreement and bind their respective entities. Evidence of Consultant’s authority is attached as Exhibit D.

26. Severability. In the event any term or provision of this Agreement is declared to be invalid or illegal for any reason, this Agreement will remain in full force and effect and will be interpreted as though such invalid or illegal provision were not a part of this Agreement. The remaining provisions will be construed to preserve the intent and purpose of this Agreement and the parties will negotiate in good faith to modify any invalidated provisions to preserve each party’s anticipated benefits.

27. Applicable Law and Interpretation and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. The language of all parts of this Agreement shall, in all cases, be construed as a whole, according to its fair meaning, and not strictly for or against either party. This Agreement is entered into by City and Consultant in the County of Fresno, California. Consultant shall perform the Services required under this Agreement in the County of Fresno, California. Thus, in the event of litigation, venue shall only lie with the appropriate state or federal court in Fresno County. 72 AGENDA ITEM NO. 15.
6 28. Amendments and Waiver. This Agreement shall not be modified or amended in any way, and no provision shall be waived, except in writing signed by the parties hereto. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision.

Failure of either party to enforce any provision of this Agreement shall not constitute a waiver of the right to compel enforcement of the remaining provisions of this Agreement.

29. Third Party Beneficiaries. Nothing in this Agreement shall be construed to confer any rights upon any party not a signatory to this Agreement.

30. Execution in Counterparts. This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy or an original, with all signatures appended together, shall be deemed a fully executed Agreement.

31. Alternative Dispute Resolution. If a dispute arises out of or relating to this Agreement, or the alleged breach thereof, and if said dispute cannot be settled through negotiation, the parties agree first to try in good faith to settle the dispute by non-binding mediation before resorting to litigation. The mediator shall be mutually selected by the parties, but in case of disagreement, the mediator shall be selected by lot from among two nominations provided by each party. All costs and fees required by the mediator shall be split equally by the parties, otherwise each party shall bear its own costs of mediation.

If mediation fails to resolve the dispute within thirty (30) days, either party may pursue litigation to resolve the dispute.

Demand for mediation shall be in writing and delivered to the other party to this Agreement.

A demand for mediation shall be made within reasonable time after the claim, dispute or other matter in question has arisen. In no event shall the demand for mediation be made after the date when institution of legal or equitable proceedings based on such a claim, dispute or other matter in question would be barred by California statues of limitations.

32. Non-Discrimination. Consultant shall not discriminate on the basis of any protected class under federal or State law in the provision of the Services or with respect to any Consultant employees or applicants for employment. Consultant shall ensure that any subcontractors are bound to this provision. A protected class, includes, but is not necessarily limited to race, color, national origin, ancestry, religion, age, sex, sexual orientation, marital status, and disability.

73 AGENDA ITEM NO. 15.
7 Now, therefore, the City and Consultant have executed this Agreement on the date(s) set forth below.

CONSULTANT CITY OF CLOVIS

By: __________________________ By: ______________________________ John Holt, City Manager
Date: __________________ Date: ______________________

Party Identification and Contact Information:

Consultant City of Clovis
APTIM Environmental & Infrastructure, LLC Public Utilities Department Attn: Kelly York Attn: Glenn Eastes
Project Manager Assistant Public Utilities Director 4005 Port Chicago Highway, Suite 200 155 N. Sunnyside Ave.

Concord, CA 94520 Clovis, CA 93611
[email protected] [email protected]
(805) 403-2251 (559) 324-2684

ATTEST

_______________________________
_____________, City Clerk

APPROVED AS TO FORM

_______________________________
______________, City Attorney
file:///J:\WDOCS\00601\037\AGT\00661286.DOC

74 AGENDA ITEM NO. 15.
8 EXHIBIT A

DESCRIPTION OF SERVICES

SCOPE OF SERVICES

The City of Clovis is interested in contracting with a Consultant that will help the City by developing an SB 1383 Program outlining how the City of Clovis will obtain and maintain compliance with SB 1383, including proposed services to implement the plan.

The work shall comply with the requirements of all of the following without limitation, and shall apply to this RFP and any subsequent contract as though incorporated herein by reference:

1. Federal laws

2. State laws

3. Local laws

The consultant is asked to further define the scope of work and to make suggested scope enhancements based on their knowledge SB 1383 and other regulations . It is requested that the Consultant include proposed deliverables in their scope of work based on the generalized scope below. The consultant shall comply with all insurance requirements of the City of Clovis.

The consultant selected shall complete the following tasks, including but not limited to:

TASK 1: PROJECT MANAGEMENT
This task includes all work by the consultant to effectively manage the scope, cost, and schedule of the Project. This may include but is not limited to the following activities and deliverables identified below:

A. Contract Administration:

1. Prepare and submit monthly progress reports and invoices.

2. Prepare and submit invoices accompanied with backup support at project milestones or a s negotiated within the contract in conformation with Sample Contract. At a minimum, all invoices shall include the hours worked on the project by scope of work task, the estimated remaining budget for each scope of work task, the percent complete for each scope of work task, and a brief description of the work completed during the billing period. Each invoice shall include a summary of the project as a whole, and the budget expended and percent complete for all tasks included in the scope of work.

B. Project Control:

1. Prepare a detailed schedule and submit an updated electronic file schedule on a quarterly or as-needed basis.

2. Maintain project records.

C. Project Communication
75 AGENDA ITEM NO. 15.
9 1. Prepare and submit correspondence and memos, including all meeting minutes.

2. Support and prepare materials as may be requested for meetings beyond those dictated as part of the environmental process including but not limited to: City presentations, Technical Advisory Committees, and other stakeholders.

D. Project Meetings:

1. Initiate and conduct monthly Project Development Team meetings.

2. Project Kickoff and Data Collection and Review. The consultant shall provide a request for information matrix detailing potential data needs two weeks prior to the project kickoff meeting. During the kickoff meeting, it is anticipated that City staff will have either obtained the necessary information or provide a status update by the Kickoff Meeting to enable the consulting team to move forward.

The Kickoff Meeting shall consist of the required key personnel to establish positive direction for the project. The consultant shall provide City staff a list of desired personnel to attend the Kickoff Meeting. Meeting minutes from the Kickoff Meeting shall be documented and submitted to City staff for review and approval.

3. Coordination meetings as may be required to obtain required deliverables.

Consultant Deliverables:
• Project Schedule
• Project Correspondence and Meeting Minutes

TASK 2: DEVELOP AN SB 1383 PROGRAM
This task includes all work by the consultant to develop a City of Clovis SB 1383 Program, outlining how the City of Clovis will obtain and maintain compliance with SB 1383. All work shall be performed under the direction of the City Solid Waste Division Manager. The Plan shall include but is not limited to the following activities and deliverables identified below.

A. High Priority Work: The consultant shall review the City’s current SB 1383 programs and activities and identify areas of immediate concern for compliance with the regulation. The work shall include the preparation of a plan to perform the high priority work while also initiating work on the SB 1383 Program.

B. Organic Waste Collection Program: The program shall include:

1. City’s Current Three-Container Organic Waste Collection Services

2. Container Contamination Minimization: Develop a strategy to reduce contamination.

3. Organic Waste Generator Requirements: Develop a plan to help the City identify the organic waste generator requirements.

4. Commercial Business Owner Responsibilities: Develop an outline of the commercial business owner responsibilities.

5. Waivers: Assess appropriateness of waivers (de minimis and/or space constraint) is requested by the customer.

C. Education and Outreach: The consultant will establish an outreach and education program for SB 1383. The program shall include creating notices, flyers, and other 76 AGENDA ITEM NO. 15.
10 education materials to educate waste generators about SB 1383 requirements. The program will include a plan for in-person outreach to educate residents and businesses via direct contact, as well as commercial edible food generators about donating food to food recovery services and organization.

D. Regulation of Organic Waste Generators: The consultant will develop a program to implement SB 1383 requirements for organic waste generators, including non-local entities and local education agencies.

E. Regulation of Biosolids Generated at a Publicly Owned Treatment Works (POTW): The consultant will establish the requirements for the disposal of biosolids generated by a POTW.

F. Regulation of Haulers: The consultant will establish a program to regulate haulers, including:

1. Methods of approval for haulers and self-haulers

2. Requirement for haulers of organic waste

G. Edible Food Recovery Programs: The consultant will develop an edible food recovery program to satisfy SB 1383 requirements. The program shall address requirements for food generators and food recovery.

H. Organic Waste Recycling Capacity Planning: The consultant shall develop a capacity plan for (1) organic waste recycling capacity and (2) edible food recovery capacity and create a system for reporting. This work shall include capacity calculations and c apacity planning for the City’s future growth and expansion of SB 1383 programs.

I. Procurement of Recovered Organic Waste Products: This task involves tracking the amount of procured organic waste products that meet or exceed the annual recovered organic waste procurement target. Second, the consultant will determine the recycled content paper procurement requirements for paper products, printing paper, and writing paper.

J. Reporting / Recordkeeping: The consultant will establish a reporting/recordkeeping and monitoring program, and policy to meet SB 1383 requirements.

Consultant Deliverables:
• Draft Program Documents (including draft forms, outreach and education materials, etc.)
• Draft Policy Documents
• Final City of Clovis SB1383 Program (including all the final draft Program and Policy Documents)

77 AGENDA ITEM NO. 15.
11 REVIEW OF DELIVERABLES
The City will provide oversight of the preparation of the documents required for the evaluation packages. All work products and deliverables shall be prepared in accordance with the latest regulations, policies, procedures, manuals, and standards.

In case of conflict, ambiguities, discrepancies, errors , or omissions among the reference materials obtained by the Consultant from other agencies, the Consultant shall submit the matter to City of Clovis for clarification. Any work affected by such conflicts, ambiguities, discrepancies, errors, or omissions which is performed by the Consultant before clarification by City of Clovis shall be at the Consultant’s risk. Such conflicts, ambiguities, discrepancies, errors, or omissions among the references shall not give r ise to a claim by the Consultant for extra work unless the Consultant can demonstrate that it has incurred additional expenses as a result thereof.

All submittals of final technical reports and drawings shall be provided electronically in PDF format, Microsoft Word format , and/or Microsoft Excel format, and AutoCAD format, as directed by City of Clovis. City of Clovis will require five (5) sets of hard copies for its use.

The Consultant shall assume a minimum review time of 10 working days for City of Clovis’s review of the following documents.

SCHEDULE

(CONSULTANT WILL PROVIDE A PROJECT SCHEDULE)

78 AGENDA ITEM NO. 15.
12 COMPENSATION AND RATES

79 AGENDA ITEM NO. 15.
13 EXHIBIT B

CONSULTANT PROPOSAL

80 AGENDA ITEM NO. 15.

SB 1383 CONSULTING SERVICES
The information contained in this proposal contains proprietary and confidential financial and business information and shall not be used or disclosed, except for evaluation purposes, without the written consent of Aptim Environmental & Infrastructure, LLC, provided that if a contract is awarded to Aptim Environmental & Infrastructure, LLC as a result of or in connection with the submission of this proposal, the requester shall have the right to use or disclose the data to the extent provided in the contract. This restriction does not
limit the requester’s right to use or disclose
any technical data obtained from another
source without restriction.

PROPOSED TO:

CITY OF CLOVIS
Public Utilities Department
155 N Sunnyside
Clovis, CA 93611
PROPOSED BY:

APTIM ENVIRONMENTAL &

INFRASTRUCTURE, LLC
4005 Port Chicago Highway, Suite 200
Concord, CA 94520
DATE: January 12, 2024
036082
81 AGENDA ITEM NO. 15.

APTIM .com

1. Cover Letter
January 12, 2023
Sarai Yanovsky, Civil Engineer
City of Clovis
Public Utilities Department
155 N. Sunnyside
Clovis, CA 93611
[email protected]
Subject: SB 1383 Consulting Services
Dear Sarai Yanovsky,
Aptim Environmental & Infrastructure, LLC (APTIM) appreciates the opportunity to present our proposal in response to the City of Clovis’ (City) Request for Proposals (RFP) for SB 1383 Consulting Services. APTIM understands that the City is seeking a skilled and competent firm to develop a step-by-step plan to ensure that the City is SB 1383 compliant and to support Solid Waste operations with SB 1383 program development. With more than two decades of experience advising local government jurisdictions on solid waste programs by designing, implementing, and maintaining programs to meet federal, state, and local regulations, APTIM is well-poised to provide the support necessary to bring the City into regulatory compliance. In brief, APTIM:
 Specializes in comprehensive solid waste program development, route review audits, SB 1383 organic diversion, Tier One and Tier Two planning, implementation, education, and outreach services  Provides similar services to multiple California agencies, including the cities of Davis, Moorpark, Menifee, Fremont, Oakland, and Los Angeles
 Offers an awarding winning marketing team that collaborates with our SB 1383 subject matter experts to create regulatory related strategic marketing plans, delivering effective and impactful messaging to communities
Greg Coffman, Executive Sponsor, is authorized to contractually bind the firm and negotiate a contract with the City; and Kelly York, Project Manager, is the designated contact person for this proposal. APTIM certifies that the City of Clovis’ insurance requirements will be met as noted in Exhibit C of the Sample Agreement. We have reviewed the RFP and Addenda (Appendix C). APTIM is excited to work with the City of Clovis, and we appreciate your consideration of our committed project team. We look forward to discussing this engagement further.

Kind Regards,
Aptim Environmental & Infrastructure, LLC
Greg Coffman Kelly York
Executive Sponsor Project Manager
[email protected] [email protected]
913.317.2638 805.403.2251
82 AGENDA ITEM NO. 15.

City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] Table of Contents | 2 Table of Contents

1. Cover Letter .............................................................................................................................................. 1

2. Firm Profile ............................................................................................................................................... 3 Team Qualifications .......................................................................................................................... 3 Key Personnel Biographies .............................................................................................................. 4

3. Scope of Work .......................................................................................................................................... 7 Task 1: Project Management List of Tasks ...................................................................................... 7 Task 2: Develop an SB 1383 Program ............................................................................................. 8

4. Work Approach ...................................................................................................................................... 12 Task 1: Project Management List of Tasks .................................................................................... 12 Task 2: Develop an SB 1383 Program ........................................................................................... 14

5. Experience .............................................................................................................................................. 24

6. Cost 27
Appendix A: Resumes................................................................................................................................. 1 Kelly York, Project Manager ............................................................................................................. 1 Patti Toews, SB 1383 Subject Matter Expert ................................................................................... 3 Anna Malone, Task Manager I ......................................................................................................... 5 Danielle Tomb, Task Managerf II ..................................................................................................... 7 Daisy Tinajero, Project Analyst ......................................................................................................... 8 Abigail Bunnell, Project Analyst ...................................................................................................... 10 Daniela Lara, SB 1383 Field Auditor .............................................................................................. 12 Timothy Jones, SB 1383 Field Auditor ........................................................................................... 14 Michael Lauro, Marketing Manager ................................................................................................ 16 Matt Elliott, Creative Director .......................................................................................................... 17 Alexa Smith, Marketing Specialist .................................................................................................. 18 Greg Coffman, Executive Sponsor ................................................................................................. 19 Appendix B: Sample Marketing Materials ............................................................................................... 20 Appendix C: Acknowledgements ............................................................................................................. 32 83 AGENDA ITEM NO. 15.

City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 2. Firm Profile | 3

2. Firm Profile
For 22 years, APTIM has been delivering comprehensive solid waste program development and long-term planning, thus successfully providing implementation services to multiple California public agencies across the golden state. Projects for cities such as Los Angeles, Moorpark, Fremont, Menifee, Oakland, and Davis reflect our unwavering commitment to community betterment through waste minimization and SB 1383 compliance. Our team specializes in navigating solid waste regulatory compliance, so our clients do not have to. APTIM's integrated team of over 440 California-based professionals uniquely positions us to navigate SB 1383 challenges and make tested programmatic recommendations that foster strategies for organic diversion compliance, edible food recovery, and creating culturally sensitive, multilingual educational materials for program education and outreach. As your partner, we bring versatility, efficiently managing multiple project tasks, ensuring timely delivery, and strict adherence to budget constraints. This project will be performed by staff that are predominantly from California. APTIM has five offices in California, including one in nearby Bakersfield that can provide any office resources, if needed.

Team Qualifications
Our very qualified APTIM team lead by Project Manager Kelly York, stands as a dedicated and highly skilled project leader committed to surpassing the project management needs of the City. Kelly is a proficient consultant with extensive experience implementing California waste regulations and will ensure the City is complying with all applicable solid waste regulations. Demonstrating strategic leadership, she serves as the primary point of contact for the City, managing day-to-day project operations. Complementing Kelly is Subject Matter Expert Patti Toews, a seasoned professional with 17 years of experience managing solid waste divisions, updating franchise agreements, providing policy development, and POTW training. Kelly will assign specific projects to two Task Managers, Danielle Tomb, and Anna Malone, both of whom are task management professionals experienced in directing and overseeing field auditors, route reviews, hauler compliance, edible food recovery programs, capacity planning, and procurement programs.

Figure 1. Organizational Chart
84 AGENDA ITEM NO. 15.

City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 2. Firm Profile | 4 Additionally, Project Analysts Daisy Tinajero and Abigail Bunnell offer a combined experience of over 30 years in analytics and will track activities and progress towards SB 1383 objectives, including submitting reports to CalRecycle. Both analysts have extensive waiver, route review, procurement, and capacity planning experience. Moreover, they currently provide start-to-finish SB 1383 recordkeeping and report services for multiple California clients. In addition, our dedicated SB 1383 Field Auditors Daniela Lara and Timothy Jones specialize in in-person waste and/or waiver assessments for refuse, recycling, and organics. They have worked as field auditors on residential and commercial SB 1383 route reviews for multiple jurisdictions, have provided edible food education and outreach, and compliance monitoring for all SB 1383 related programs. Their roles are instrumental in fostering community engagement, adherence to regulations, and ensuring the success of the City’s SB 1383 initiatives.

The marketing and communications team, under the leadership of Marketing Manager Michael “Max” Lauro, boasts over ten years of expertise in strategic marketing, consumer research, and brand building. Creative Director Matthew Elliott brings innovative graphic design skills to craft compelling SB 1383 campaigns through impactful storytelling. Marketing Specialist Alexa Smith, the team's lead sustainability content strategist, is highly skilled with community-driven behavior SB 1383 change campaigns that significantly expand reach, elevate user experience, strengthen community ownership, and fortify stakeholder loyalty. This dynamic team is committed to delivering measurable impact.

Ensuring team resources, seamless execution, and fulfillment of contractual obligations for the City of Clovis' project is our Executive Sponsor Greg Coffman. With over 30 years of experience in environmental protection, compliance, and project management, Greg brings a wealth of knowledge and strategic oversight to the initiative.

In his role, he will observe project progress working collaboratively with the team to guarantee that the City's expectations are not only met but surpassed.

Below are short biographies for key personnel. Resumes for all team members are in the Appendix.

Key Personnel Biographies

KELLY YORK - PROJECT MANAGER
 Serves as primary point-of-contact with the City
 Lead for developing SB 1383 matrix checklist, high priority work, and current program gap analysis
Kelly has nine years’ experience in the solid waste, recycling, and organic industry designing, rolling out, implementing, and providing long-term management of solid waste programs for multiple jurisdictions. Currently, she leads two California Resource Recovery Technical Councils where she excels at providing unique, cost effective regulatory and programmatic solutions for California local government organizations. For this project, Kelly will provide oversight for each task of this project, balance competing priorities, and provide swift cost-effective execution solutions to meet SB 1383 compliance and enhance the City’s solid waste program resiliency.

Education/Certifications
 General Education, Certificate in
Emergency Medicine, Santa Barbara
City College, CA
Relevant Experience
 City of Moorpark, Solid Waste &
Recycling Consulting Services
 City of Fremont, Organics Service
Enrollment
 City of Los Angeles, Reusable
Foodware Program
 City of Menifee, SB 1383 Program

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City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 2. Firm Profile | 5

ANNA MALONE, TRUE ADVISOR - TASK MANAGER I
 Oversees field auditors conducting organic waste evaluations, Tier One and Tier Two generators, and SB 1383 route review field teams
 Anna is fluent in Spanish
Anna has five years of experience driving sustainability efforts globally, with expertise in planning and executing comprehensive waste management strategies. She conducted extensive onsite waste audits for diverse facilities identifying and implementing innovative solutions. She spearheaded developing a robust waste management framework for a factory in Belize, collaborating seamlessly with waste pickers, recovery facilities, and corporate partners. She can execute waste assessments, promote organic waste disposal practices, ensure compliance through strategic enforcement strategies, conduct effective program education and outreach, and diligently manage program administration and reporting requirements.

Education/Certifications
 BS, Economics, Clemson University,
Clemson, SC
 TRUE Advisor Certificate
Relevant Experience
 City of Los Angeles, Reusable
Foodware Program
 City of Denver, Sustainable Sports
Index
 Guatemala City, Semillas del Oceano

DANIELLE TOMB - TASK MANAGER II
 Strategic lead for Procurement of Recovered Organic Waste Products  Direct, evaluated, and compile Organic Waste Recycling Capacity Planning  Manages CalRecycle/EAR reporting and recordkeeping
 Meticulously tracks regulation of haulers
Danielle has a 12-year background in customer service and project administration, focusing on ensuring information is processed efficiently, accurately, and thoroughly. She has directed numerous cross functional teams ensuring accurate data tracking on various electronic systems and running client reports as needed to provide project transparency and stakeholder updates.

Danielle is accountable for the delivery of the procurement, capacity planning, all recordkeeping/reporting, and hauler compliance for this project.

Education/Certifications
 High School Diploma
Relevant Experience
 City of Moorpark, Solid Waste &
Recycling Consulting Services
 City of Los Angeles, Reusable
Foodware Program
 City of Fremont, Organics Service
Enrollment

PATTI TOEWS, TRUE ADVISOR – SB 1383 SUBJECT MATTER EXPERT  Offers strategic counsel on franchise hauler SB 1383 negotiations  Biosolid Material Management Strategies
 Capacity Planning and Creative Organic Waste Procurement Solutions Patti has 17 years of experience providing comprehensive solid waste divisional leadership and policy development for multiple California jurisdictions. She provides a wide variety of regulatory compliance expertise on solid waste and wastewater issues.

Recently, she has provided strategic leadership updating 21 franchise hauler contracts ensuring compliance with SB 1383 regulations. At conferences, she regularly speaks on topics related to SB 1383, PFAS, and other heavy metal issues often associated with biosolid/sludge management. Backed by APTIM’s nationwide team of waste, water, and wastewater structural engineering project experts, the City will be provided with solutions to ensure robust and resilient environmental policies/programs.

Education/Certifications
 Master of Public Policy, California
Polytechnic State University, San Luis
Obispo
 BS, California State University,
Fresno
Relevant Experience
 City of Moorpark, Solid Waste &
Recycling Consulting Services
 City of Davis, SB 1383 Route
Reviews
 City of Menifee, SB 1383 Program
 City of Fremont, Organics Service
Enrollment
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City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 2. Firm Profile | 6

DANIELA LARA – SB 1383 FIELD AUDITOR
 Provides Business, Multi-family Ensures on-site compliance and effective waste management under SB 1383
 Conducts thorough waste assessments, waiver evaluations, and technical assistance  Daniela is fluent in Spanish
Daniela first experience in the solid waste arena was as a field auditor for a Los Angeles hauling company. More recently, with APTIM, her skill set has greatly expanded including converting local business from disposable food ware to reusables. In addition, she has conducted comprehensive commercial and residential route reviews, provided technical assistance for SB 1383 businesses, residential, and multi-family complexes, and walked businesses through complicated waiver application processing.

Given her past hauler work experience, she excels at coordinating with local haulers to right-size account services and provides impeccable account follow-up. Daniela has received performance praise from prominent political figures, multiple jurisdiction leaders and their associated staff. With a strong educational background in environmental sciences and a passion for environmental justice, food sustainability, and policy, she is dedicated to creating a more sustainable future through interdisciplinary approaches for the City of Clovis.

Education/Certifications
 BS, Environmental Science, UCLA
Relevant Experience
 City of Moorpark, Solid Waste &
Recycling Consulting Services
 City of Los Angeles, Reusable
Foodware Program

MICHAEL “MAX” LAURO – MARKETING MANAGER
 Graphic Team Lead - Actively Tracks Outreach Effectiveness Using Built in Analytics  Responsible for Team Developing the City’s Cohesive Community-Based Marketing Campaign Templates
 Max is fluent in Spanish
Max is an experienced strategic marketing professional with extensive experience in webpage development and digital marketing. He is committed to creating for the City an SB 1383 compliant webpage enhanced with intuitive navigation, clear call- to-action buttons, and responsive layouts that facilitate user experience to increase engagement. Additionally, Max will oversee the development of SB 1383 compliant templates for the educational notices, fliers, and other materials, featuring scannable QR codes linking to relevant online information. The effectiveness of the APTIM education/outreach (i.e., Analytics) will be provided to the City in monthly meetings and documented on monthly invoices and quarterly reports. Keeping the City of Clovis’s needs first, his focus will meet SB 1383
education/outreach regulatory requirements while at the same time, minimizing expenditures.

Education/Training/Certifications
 MA, Marketing, Louisiana State
University, Baton Rouge
 BA, Marketing, Louisiana State
University, Baton Rouge
Relevant Experience
 City of Los Angeles, Reusable
Foodware Program
 City of Moorpark, Solid Waste &
Recycling Consulting Services

87 AGENDA ITEM NO. 15.

City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 3. Scope of Work | 7

3. Scope of Work
APTIM understands that the City has released this RFP to garner proposals from qualified firms to expand upon, or create new, existing long-term SB 1383 programs, meet associated compliance obligations, and at the same time increase material diversion from landfills. APTIM has developed the following scope of work detailing tasks to be performed and deliverables outlined in orange, aligning with Section 3. Scope of Work in the RFP.

Task 1: Project Management List of Tasks
A. Contract Administration
Develop and submit to the City Monthly Progress
Reports. These reports will be submitted with monthly
invoices providing transparent data/documentation on
Task 1 and Task 2 deliverables, milestones,
projections, and deadline obligation summaries.

Prepare Monthly Invoices and backup
documentation. Monthly Invoices will be prepared by
APTIM’s billing team and will include hours worked on
the project, detailed by task. Supporting the invoice, a Summary Report will be provided outlining a
description of work performed for each task invoiced, a description of work to be performed in the upcoming
month, a summary of the overall project, the budget
expanded and percent complete for all tasks, and the
estimated remaining budget for the project detailed by task. All invoices and associated Summary Reports will be placed in the Project Records file, and City staff will have linked access.

B. Project Control
Prepare a detailed schedule. APTIM will develop a Project Schedule that lists tasks/subtasks clearly summarizing deliverables for each, maintaining a running hourly log of work performed/completed per task, and target completion dates. The Project Schedule will be submitted electronically in PDF and/or Excel format to the City on a quarterly basis or as otherwise directed. City staff will also be provided with linked access to the Project Schedule files.

Maintain project records. Project Records will be maintained by the APTIM Project Analysts who will file records logically according to project task, subtask, date, and deliverable. City staff will be provided with linked access to all files.

C. Project Communication
Prepare and submit correspondence memos. APTIM will prepare and submit correspondence and memos to City staff. Meeting minutes will be distributed to meeting attendees within two days following the associated meeting. City staff will be provided with a linked access meeting folder.

Support and prepare materials as requested for meetings, City presentations, Technical Advisory Committees, and other stakeholders. As requested by the City, APTIM will support and prepare materials for meetings, presentations, committees, and other requested engagements.

D. Project Meetings
Initiate and conduct monthly Project Development Team meetings. APTIM’s Project Manager will schedule and host monthly Project Development Team meetings and provide a meeting agenda a minimum of three days prior to the scheduled meeting. As previously noted above, meeting minutes will be distributed by APTIM to meeting attendees within two days following the associated meeting.

Project kick-off and data collection and review. Two weeks prior to the project kick-off, the APTIM Project 88 AGENDA ITEM NO. 15.

City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 3. Scope of Work | 8 Manager will provide City staff with an SB 1383 Matrix Checklist listing potential data needs to begin project tasks. In addition, the APTIM Project Manager will provide the City with a kick-off meeting agenda and a list of key project personnel to attend the meeting for the City’s review and approval.

Coordination meetings as needed. APTIM will host and coordinate with City Staff and/or other stakeholders any meetings necessary to present and/or communicate project deliverables.

Task 1 Project Management Deliverables will at a minimum include:
 Monthly Progress Reports
 Monthly Invoices and Summary Reports
 Project Schedule and Quarterly Updates
 Project Records
 Project Correspondence
 Meeting Minutes
 Materials for Meetings
 Meeting Agendas
 SB 1383 Matrix Checklist
 Kick-Off Meeting Agenda
 List of Requested Key Personnel to Attend the Kick-Off Meeting Task 2: Develop an SB 1383 Program
A. High Priority Work
Once awarded this project, APTIM will conduct an SB 1383 program gap analysis that will provide the City with a developed program baseline allowing City staff to measure where City programs currently stand related to SB 1383 compliance. Concluding program gap analysis, APTIM will develop a written Implementation Plan, outlining/prioritizing tasks (high, moderate, low) and provide recommendations based on tested compliance strategies.

B. Organic Waste Collection Program
The Implementation Plan will include the development of the City’s Organic Waste Collection Program which will focus on the following:

The City’s Current Three-Container Organic Waste Collection Service Strategies to Reduce Container Contamination
A Plan Identifying Organic Waste Generator Requirements and Key Step to Meet SB 1383 Compliance Developing Education/Outreach Materials Outlining
Commercial Business Owner Responsibilities
Providing Waiver Technical Assistance that Includes
Waiver Evaluation Assessments
C. Education and Outreach
To fulfill SB 1383 education and outreach goals, APTIM
will develop a user-friendly community marketing strategy, collaborating closely with the City. This includes
enhancing the City's website, creating templates for
online and offline materials (notices, flyers, and other education materials), and ensuring multilingual
accessibility. APTIM's approach emphasizes sustainability, user engagement, and proven public relations
89 AGENDA ITEM NO. 15.

City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 3. Scope of Work | 9 strategies. Following collateral development, the field team will provide in-person support for generator compliance.

D. Regulation of Organic Waste Generators
Information gathered through the SB 1383 Matrix Checklist will provide our team with data which will be reviewed by our analyst through a desk-top audit to confirm project allocations. Following the desk-top audit, APTIM will customize our proprietary data tool, APTView, and deploy a boots-on-the-ground field team to conduct site visits to expedite SB 1383 compliance. Our field teams will provide business and waiver technical assistance through site visits offering guidance and assistance in meeting state mandates. All site visit information gathered during site visits will be stored in the shared filed file keeping system providing easy access to the City’s implementation records.

E. Regulation of Biosolids Generated at a Publicly Owned Treatment Works (POTW) As part of the Implementation Plan previously mentioned, APTIM will outline the SB 1383 POTW requirements, provide comprehensive SB 1383 biosolid staff training, and develop a policy for SB 1383 POTW compliance.

F. Regulation of Haulers
APTIM will work with City staff to better understand current practices for haulers and self-haulers within the City.

Methods of approval for haulers and self-haulers. Building off the City’s current practices, APTIM will establish requirements for hauler and self-hauler programs ensuring application and information provided and obtained by the City align with the requirements of SB 1383.

Requirements for haulers of organic waste. In addition to developing the methods of approval, APTIM will work closely with the City and Republic Services to review the franchise agreement, conduct interviews with City staff and Republic Services staff to uncover regulatory compliance issues/challenges (if any), and develop a streamlined plan for compliance.

G. Edible Food Recovery Programs.

To meet SB 1383 commercial edible food generator requirements, APTIM will develop an edible food recovery program reviewing the City’s current list of Tier One and Tier Two commercial edible food generators and identify newly established generators. APTIM will conduct a desk-top audit to gather compliance status information and provide education through phone and email. Upon completion of the desk-top audit, APTIM is prepared to conduct in-person site visits for edible food generators who have yet to engage in a contact/agreement with a food recovery organization/service to facilitate compliance.

H. Organic Waste Recycling Capacity Planning
APTIM will work with the City and County of Fresno as directed to develop a capacity plan for organic waste and edible food recovery.

Organic Waste Recycling Capacity. APTIM will work with the City to calculate capacity needs for organic waste recycling on behalf of the City. We will develop a capacity plan for organic waste by reviewing tonnage and waste characterization reports, conducting community outreach, and estimating new or expanded recycling facility capacity needs. If the City is found to have insufficient capacity, APTIM will develop an implementation schedule pursuant to Article 11 Section 18992.1.

Edible Food Recovery Capacity. APTIM will calculate capacity needs for edible food by developing a capacity plan for edible food recovery. APTIM will survey the City’s food recovery organizations and services, develop a current baseline for capacity and donations, and estimate future capacity needs.

Moreover, through our shared file system APTIM will create a reporting system to share reports with the County of Fresno or CalRecycle as needed. If the City is found to have insufficient capacity, APTIM will develop an implementation schedule pursuant to Article 11 Section 18992.2. 90 AGENDA ITEM NO. 15.

City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 3. Scope of Work | 10 I. Procurement of Recovered Organic Waste Products
Recovered Organic Waste. APTIM’s analysts will conduct a recovered organic waste analysis to identify SB 1383 qualifying compost and mulch. Additionally, APTIM will explore procurement options outside of compost and mulch to identify other opportunities to procure recovered organic waste. Our Analysts will coordinate with procuring entities to track facility information, procurement amounts, and records and receipts.

Paper Procurement. APTIM will review the City’s current paper procurement practices and written processes (if any) to establish the framework for expanding the City’s paper procurement program. We will review recent purchases and train City staff. Moreover, we will provide paper procurement recommendations to align the City’s paper procurement with SB 1383 requirements.

J. Reporting / Recordkeeping
APTIM will create a shared recordkeeping system and policy to ensure well-organized record retention. The recordkeeping system will house the City’s Implementation Record files and other solid waste files. APTIM will develop a data tracking/management system that will meet the requirements for SB 1383 recordkeeping and reporting and satisfy CalRecycle Jurisdiction and Agency Compliance and Enforcement (JACE).

Task 2 Develop an SB 1383 Program Deliverables List Including Draft Documents, Forms, Educational Documents, Policies, Final SB 1383 Program Development, Etc.:
 SB 1383 Program Gap Analysis
 SB 1383 Implementation Plan
 SB 1383 Program Baseline
 Development of the City’s Organic Waste
Collection Program
 Three-Container Organic Waste Collection
Services
 A Plan Identifying Organic Waste Generator
Requirements
 Education/Outreach Material Outlining
Commercial Business Owner
Responsibilities
 Waiver Technical Assistance
 Enhance City Website
 Create Templates (Notices, Flyers, Other
Educational Materials)
 Deploy Proven Public Relations Strategies
 Provide In-Person Support
 Desk-Top Audit
 Customized APTView Tool and Dashboard
for Site Visits
 Deploy Boots-on-the-ground Field Team
 Business Technical Assistance
 Waiver Assistance
 Implementation Records
 Comprehensive SB 1383 Biosolid Training
 Develop a Policy for SB 1383 POTW
Compliance.
 Establish Requirements for Hauler and Self
Hauler Program
 Hauler and Self-Hauler Application and
Approval
 Review the Franchise Agreement
 Conduct Interviews With City Staff and Republic
Services Staff
 Develop a Streamlined Plan for Compliance
(Haulers of Organic Waste)
 Edible Food Recovery Program
 List of Edible Food Generators
 Desktop Audit and Survey of Edible Food
Generators
 Conduct In-Person Site Visits for Edible Food
Generators
 Capacity Plan for Organic Waste
 Calculate Capacity Needs
 Review Tonnage and Waste Characterization
Reports
 Conducting Community Outreach
 Estimate New or Expanded Recycling Facility
Capacity Needs.
 Develop an Implementation Schedule (if
needed)
 Capacity Plan for Edible Food Recovery
 Calculate Capacity for Edible Food Recovery
91 AGENDA ITEM NO. 15.

City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 3. Scope of Work | 11  Survey Food Recovery Organizations and
Services
 Develop a Current Baseline for Capacity
 Estimate Future Capacity Needs.
 Develop an Implementation Schedule (if
needed)
 Reporting System
 Recovered Organic Waste Product Analysis
 Explore Procurement Options Outside of
Compost and Mulch
 Coordinate with Procuring Entities
 Track Facility Information, Procurement
Amounts, and Records
 Review of Current Paper Procurement
Practices and Processes
 Review Recent Purchases
 Provided Staff Training
 Paper Procurement Recommendations
 Shared Recordkeeping System
 Implementation Record Files
 Create Recordkeeping for Other Solid Waste
Files
 Develop a Data Tracking/Management System

92 AGENDA ITEM NO. 15.

City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 4. Work Approach | 12

4. Work Approach
The following section outlines APTIM’s work approach for the proposed endeavor, addressing the City’s specific requests. Each heading includes a detailed description of the approach/methodology, task priorities, and APTIM’s relevant past task/project experience. Under labeled sectional headings like “compliance check,” we not only showcase our knowledge of SB 1383 regulatory compliance to City staff, but also highlight the tangible regulatory deliverables that will be achieved by selecting APTIM for this important endeavor.

Task 1: Project Management List of Tasks
A. Contract Administration
Contract administration documents will be collected from field auditors and project analysts by Task Managers Anna Malone and Danielle Tomb who will provide the documentation for review to Project Manager Kelly York. As part of the monthly invoicing, the City will receive from APTIM Monthly Progress Reports identifying the percentage of task(s) completed, deliverable(s) statuses, milestones achieved, and task/project work scheduled for the upcoming month. Details on the Progress Reports and Invoicing include:

Monthly Progress Reports. These reports will be developed by APTIM’s Task Manager outlining work performed during the previous month, work planned for the upcoming month, and document/deliverable statuses. They will be provided to the City at the beginning of each month, in addition to the monthly invoices and summary report identified below. Progress reports will offer the City a snapshot of work performed during the previous month, providing the City with documentation to support grant reporting to CalRecycle and updates at a glance for Department and/or City Manager updates as needed.

Monthly Invoices and backup documentation. Monthly invoices will be supported by a summary report providing a brief description outline of work performed for each task within the invoiced month, a description
of work to be performed in the upcoming month, a
summary of the overall project, the budget expanded
and percent complete for all tasks, and the estimated
remaining budget for the project, detailed by task.

Task Priorities
 Monthly Progress Reports
 Monthly Invoices and Summary Reports
B. Project Control
Organization and timeliness are essential for running a successful project. APTIM’s Task Managers will ensure that project deadlines are met, and project records are filed as outlined below. Tracking tasks and deliverables along with consistent communication ensures projects stay on schedule and reduces the possibility of project slippage.

Prepare a detailed schedule. APTIM will confirm project and task deliverables through the kick-off meeting with City staff. Based on the confirmed deliverables and City priorities, APTIM will develop a project schedule identifying milestones and key deliverables. The schedule will cover the entirety of the two-year project, clearly identifying beginning and end dates for the project and its tasks, as well as dates for final deliverables.

The project schedule will be submitted electronically to the City for approval one week following the project kick-off meeting. The Project Schedule will be updated as needed and submitted electronically to the City on a quarterly basis, highlighting any changes and documenting reasons for change.

Maintain project records. APTIM’s Project Analysts will develop an electronic file system for project records that will be shared with City staff. Records will be retained according to project tasks and deliverables with clear dates and labels. Our Project Analysts will ensure that all project records are uploaded to the shared files within two days of generation, ensuring timely access to materials. 93 AGENDA ITEM NO. 15.

City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 4. Work Approach | 13 Task Priorities
 Project Schedule and Quarterly Updates
 Project Records
C. Project Communication
We value the opportunity to exchange ideas and
information, receive feedback, and streamline the project performance process. We will work closely with the City throughout the project to ensure internal and external
communication methods and the frequency of
communications meet the City’s expectations. APTIM’s
Project Manager will be the City’s primary point of contact and will manage the projects overall day-to-day communication and directives.

Prepare and submit correspondence memos. As previously stated, clear communication is critical for project success. In the absence or in-between of project meetings, APTIM will communicate by email and/or phone unless otherwise directed. APTIM will ensure correspondence is clear and concise limiting confusion and unnecessary costs to the project. We will prepare and submit correspondence and memos to City staff as needed. Additionally, meeting minutes and/or notes will be distributed to all attendees within two days following the associated meeting.

Support and prepare materials as requested for meetings. At the request of the City, APTIM will draft meeting materials such as agendas, presentations, and other requested meeting materials. Drafted meeting materials will be provided to the City for review and feedback prior to the scheduled meeting/presentation.

Once drafts are approved and at the request of the City, APTIM will distribute agendas and meeting materials to meeting attendees. All finalized materials will be filed and stored in a shared file system between the City and APTIM.

Task Priorities
 Project Correspondence
 Meeting Minutes
 Materials for Meetings
D. Project Meetings
APTIM will schedule and host monthly meetings with City staff to discuss project schedules, progress, status updates on tasks and deliverables, and identify project concerns (if any) early on to minimize overall project impact and prevent project slippage.

Initiate and conduct monthly Project Development Team meetings. APTIM’s Project Manager will coordinate with the Project Development Team to identify a date and time to hold monthly meetings. Once established, monthly meeting agendas will be provided to attendees a minimum of two days prior to the scheduled meeting. Monthly meeting agendas will include a recap of the prior month’s meeting, an outline and status of work in progress, and a record of all work completed including the date of completion.

Project kick-off and data collection and review. Once an agreement has been executed, APTIM will compile a list of project personnel to attend the kick-off meeting. APTIM will focus the kick-off meeting as an opportunity to introduce key project personnel who will be directing and managing deliverables and executing project work. Additionally, APTIM will develop a kick-off meeting agenda to introduce our team, establish communication protocols, discuss the City’s goals and vision for this engagement, set expectations, confirm the project schedule, and other project parameters. Lastly, APTIM has developed an SB 1383 Matrix Checklist to aid jurisdictions in identifying SB 1383 program and data gaps. APTIM will customize the Checklist with data needs to begin project tasks which will allow us to better understand available data and identify any perceived barriers, ensuring the City’s goals are met. Two weeks prior to the project kick-off meeting, APTIM will provide the City with the list of key personnel, kick-off meeting agenda, and the SB 1383 Matrix Checklist for review and approval.

Coordination meetings as needed. APTIM will manage and communicate deliverable needs through regular 94 AGENDA ITEM NO. 15.

City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 4. Work Approach | 14 monthly meetings. However, we understand that additional communication and meetings may be necessary to obtain and/or communicate deliverable information. APTIM’s Project Manager will communicate to City Staff recommendations for meetings as needed and coordinate meeting dates with key project personnel.

Task Priorities
 Meeting Agendas
 SB 1383 Matrix Checklist
 Kick-Off Meeting Agenda
 List of Requested Key Personnel to Attend the Kick-Off Meeting Task 2: Develop an SB 1383 Program
A. High Priority Work
Setting priorities is pivotal for success. APTIM recognizes this importance and commits to collaborating closely with City staff. Our project analysts will meticulously collect documents and data identified in the SB 1383 Matrix
Checklist to conduct a robust SB 1383 program gap
analysis.

Methodology. APTIM’s project analysts bring proven
methods to identify program gaps. Focused on jurisdiction compliance requirements, our analysts will review
gathered documents and data to establish a baseline of
current programs. This analysis will uncover perceived
versus real compliance, enabling the prioritization of
program expansion efforts.

Implementation Plan and Prioritization. Results from the program analysis will feed into a tailored Implementation Plan. This plan will identify key strategies, outline forward progress, and provide detailed plans for tasks and
activities, categorized into high, moderate, and low
priorities. APTIM’s approach ensures City staff have a
measurable project baseline, enabling effective resource allocation. This strategic support aims to minimize expenses while maximizing the impact of SB 1383 compliance efforts.

High Priority Work Areas. Based on the City’s responses to questions submitted and CalRecycle SB 1383 regulatory deadlines, the following three categories are designated as high priority:
 Business recycling/organic collection (or waived) compliance  Multi-family recycling/organic collection compliance
 Tier One and Tier Two commercial edible food generator compliance Task Priorities
 SB 1383 Program Gap Analysis
 SB 1383 Implementation Plan
 Develop a Program Baseline
B. Organic Waste Collection Program
This section outlines components of the Implementation Plan, covering the City’s established three-container collection system, our unique yet tested strategies for contamination reduction, plans for organic waste generator compliance, an outline of commercial business owner responsibilities, and our efficient practices for 95 AGENDA ITEM NO. 15.

City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 4. Work Approach | 15 evaluating waivers. These components make up the Organic Waste Collection Program and overlap into other areas of implementation as indicated in sections below. APTIM will use proven practices to develop tailored organic waste collection program(s) for the City which will include the following:

The City’s Current Three-Container Organic Waste Collection Services Strategies to Reduce Container Contamination
A Plan Identifying Organic Waste Generator Requi rements and Key Step to Meet SB 1383 Compliance Developing Education/Ou treach Materials Outlining Commercial Business Owner Responsibilities Providing Waiver Technical Assistance In cluding Waiver Evaluation Assessments Methodology. The City’s three-container organic waste
collection services will serve as a foundation for
expanding the City’s organic collection program.

Collaborating closely with City staff and Republic Services, APTIM will delve into the intricacies of refuse, recycling, and organics collection, understanding materials accepted by container, container colors, labels, and sizes for all lines of business. This collaborative effort ensures alignment with SB 1383 requirements.

In compliance with SB 1383 Article 3. Organic Waste
Collection Services, jurisdictions must monitor provided containers to minimize contamination and prohibited
materials. SB 1383 prescribes strategies to reduce
container contamination in the form of route reviews or waste evaluations. APTIM employs route reviews as the primary strategy, proven to be the most impactful approach for targeted education and contamination reduction.

We utilize container tags, such as “Good Job” in sorting materials properly, and “Let’s Sort Things Out” for generators who need additional guidance. To minimize field auditor time, and route review data crunching, APTIM uses the APTView tool, capturing crucial data for evaluating contamination in organics, recycling, and refuse streams while providing City staff with real-time access through our dashboard. This specialized survey methodology aligns precisely with CalRecycle regulatory requirements, providing City staff with immediate insights into disposal practices and contamination rates. This data-driven approach enables us to pinpoint top contaminants, facilitating targeted educational collateral, and engage in discussions on right-sizing service levels and pricing with account holders.

Leveraging our developed and proven practices, APTIM is prepared to assist the City in building a comprehensive route review program that will satisfy SB 1383 mandates and help close the gap on the City’s compliance efforts.

To further develop the City’s organic waste collection
program, APTIM will develop a plan identifying organic
waste generator requirements and key steps to meet
SB 1383 compliance. Our marketing team will generate
educational collateral and social media posts (described in Section C below) to guide generators into compliance.

Educational materials will be provided through in person outreach and technical assistance (described in Section D below).

In addition to generator requirements, APTIM will develop education/outreach materials outlining commercial
business owner responsibilities, including Tier One and Tier Two Commercial Edible Food Generators. These
materials will provide step-by-step compliance assistance, as further described in Section C below.
96 AGENDA ITEM NO. 15.

City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 4. Work Approach | 16 Under SB 1383, all organic generators must subscribe to organic collection or obtain a waiver with City approval.

Section D below outlines APTIM’s commitment to
providing waiver technical assistance, including
waiver evaluation assessments to assist generators in
meeting SB 1383 requirements.

Task Priorities
 Organics Waste Collection Program Development
 Strategies to Reduce Contamination
 Plans for Organic Waste Generator Compliance
 Outline of Commercial Business Owner
Responsibilities
 Waiver Evaluation Assessments
C. Education and Outreach
In response to the City’s request for a template system, APTIM’s award-winning marketing team will collaborate closely with the City to develop community-based marketing material. This initiative aims to educate and engage businesses, single-family residents, and multi- family tenants/properties.

Methodology. APTIM will work with the City to transform the City’s website into a central information hub for SB 1383 regulated entities, including residents, businesses, and multifamily properties. Our objective is to create an environment characterized by intuitive navigation, clear call-to-action buttons, and responsive layouts.

These enhancements will facilitate user experience, increase engagement, and improve conversion rates. Our team will develop website content focusing on the user, separating information by generator type for easily identified generator requirements. Once the website has been upgraded, APTIM will work with the City to develop a cohesive community-based social marketing campaign through the development of customizable templates.

APTIM will provide eight (one per quarter over the two-year project) template/layouts focusing on the general public, multi-family complexes, businesses, edible food generators, and general organic waste and recycling.

To expand the City’s education and outreach platform
beyond the internet, APTIM will develop templates for
educational notices, flyers, and other materials,
featuring scannable QR codes linking to relevant
online information. Materials will be delivered through community outreach programs described in sections
below. Educational flyers and other branded assets
will be translated in English, Spanish, and other
languages upon the City’s request. APTIM will also
provide contact options for individuals to initiate a
follow-up call, schedule a virtual meeting, or request
an on-site visit, enhancing the accessibility and user- friendly nature of our engagement process.

APTIM will work with the City to identify a local printer (if possible) to print outreach materials on 30% or
more post-consumer recycled-content paper in
alignment with SB 1383 jurisdiction requirements.

Harnessing the power of Google Analytics, social
media platforms, and user input, APTIM will actively
monitor, analyze, and offer suggestions for refining
web design, fostering ongoing enhancement in user
engagement. APTIM understands the importance of

Figure 1: City of Los Angeles Promotional Flyer
97 AGENDA ITEM NO. 15.

City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 4. Work Approach | 17 implementing public relations and media strategies to promote the SB 1383 organics program, including showcasing advocates and ambassadors, issuing press releases, and leveraging media coverage. Integrating successful approaches used for the City of Los Angeles, Bureau of Sanitation and Environment (LASAN), City staff are assured that we will use proven methodologies to reinforce program recognition and effectively communicate SB 1383 regulatory requirements.

Following the development of educational collateral, APTIM will deploy our field team to support generator compliance and provide in-person outreach and education to residents and businesses, including multi-family owners/managers, and edible food generators, as detailed below in Section D Regulation of Organic Waste Generators.

Task Priorities
See Appendix B for Sample Marketing Materials Developed by APTIM.
 Enhance City Website
 Create Templates for Online and Offline Materials (Notices, Flyers, Other Educational Materials)
 Deploy Proven Public Relations Strategies
 Provide In-Person Support
D. Regulation of Organic Waste Generators
Nothing facilitates and expedites compliance like face-to-face interaction with businesses including edible food generators, multifamily complex managers/owners/tenants, residents, and non- local entities which will be APTIM’s priority. APTIM has developed comprehensive waste assessments and compliance checks for multiple jurisdictions, and our proven practices and seasoned field team will quickly and efficiently bring the City into compliance with SB 1383’s organic waste generator requirements.

Methodology. Under SB 1383, all organic generators are required to subscribe to organic collection or be waived from these services with an approved City waiver. Based on the City’s answers to questions submitted there are approximately 3,500 to 4,000 businesses within the City, and an estimated 1,000 out of compliance. Moreover, the City has an estimated 400 to 450 multi-family complexes whose compliance is not known. As requested, prior to the kick-off meeting, APTIM will submit the SB 1383 Matrix Checklist requesting account service data necessary to execute this two-year endeavor. To ensure efficient project resource allocation for the above tasks, APTIM’s Analysts will scrub the account data, through a desk-top audit, for locations that will provide the City with immediate compliance return(s). Once data has been reviewed, APTIM’s analysts will tailor APTIM’s proprietary APTView survey tool and associate dashboard for Clovis specific generator compliance and contamination minimization efforts. APTView surveys are customized for each project’s needs allowing our field auditors to record/track location specific information providing the City with compliance information for implementation records. To maximize field outreach effectiveness, our analysts will then strategically route/map and deploy the field auditors to locations that will allocate auditor field time/efforts efficiently. The APTView tool offers a customizable dashboard providing real-time access for City staff to see field auditors move from location to location conducting education and compliance checks. Moreover, the data field auditors collect provides City staff with real-time compliance status/progress. City staff can rest assured that they will be able to demonstrate and document to CalRecycle efficient and effective compliance progress.

Site Visit Methodology - Field auditors, equipped with the APTView survey tool and associate dashboard will evaluate designated locations, engaging with owners, managers, or decision-makers to provide feedback/educational materials highlighting commercial business owner responsibilities and organic waste generator requirements. During these assessments, our auditors observe current materials generated on-site and disposal and diversion practices. Utilizing their expertise, they will then offer informed recommendations to address recycling/organic collection, contamination challenges, waiver assistance (if applicable), and facilitate with the City’s hauler any necessary service additions and/or adjustments. In short, our field auditors will provide site-specific solutions and guidance the technical assistance to guide locations into compliance.

APTIM is providing this
organic waste service to: the
City of Fremont
98 AGENDA ITEM NO. 15.

City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 4. Work Approach | 18 Task Priorities
 Desk-top Audit
 Customize the APTView Tool and Dashboard Site
Visits
 Deploy a Boots-on-the-ground Field Team
 Business Technical Assistance
 Waiver Assistance
 Implementation Records
E. Regulation of Biosolids Generated at a
Publicly Owned Treatment Works
APTIM understands the current journey of wastewater
from the Fresno/Clovis metro area travels through 1,600 miles of sanitary sewer lines to the Fresno-Clovis Regional Wastewater Reclamation Facility (RWRF) located at Jensen and Cornelia in southwest Fresno. Treating approximately 68 million gallons per day, RWRF produces Title 22-compliant secondary treatment level water suitable for irrigation but not for human consumption. Approximately 15% of the treated wastewater acre-feet are allocated for neighboring farmer land lease/reuse, with the remainder directed to percolating ponds. In addition, the City of Clovis operates a Water Reuse Facility (surface water treatment plant) supplying approximately 2.8 million gallons per day of recycled water to the City’s parks, paseos, green belts, and median islands. Based on the City’s response to questions submitted, APTIM commits to delivering comprehensive SB 1383 related biosolid staff education and recommendations for a biosolid management plan/policy. Additionally, at the request of the City, APTIM is prepared to assist with the development of a Publicly Owned Treatment Works (POTW) Waste to Fuel Program, focusing on converting residential and commercial food scraps, fats, oils, and grease (FOG), into Renewable Compressed Natural Gas (R-CNG) via anaerobic digestion at the City’s wastewater quality control facility. Ideally, the R-CNG could power the City’s growing waste collection vehicle fleet, aligning with SB 1383’s organic waste procurement target.

Methodology. Using our expertise in training City staff on POTW related matters, APTIM will provide a virtual comprehensive SB 1383 biosolid regulatory requirement training. The first segment will introduce staff to the current regulatory requirements, covering generator requirements, recovery/measurement requirements, recordkeeping, reporting, and an in-depth discussion of material received at the City’s POTW. The segment will provide City staff with a list of tested recommendations/best practices, and projections on future biosolid regulatory challenges, including heavy metals and PFAS management issues, aiming to heighten public awareness. The virtual training guides staff on the relevant public resource code sections and health/safety code sections referenced by SB 1383 for regulatory compliance. Next, APTIM will ensure the City’s POTW compliance with exclusions described in section 17896.6(a)(1). As part of City policy development, APTIM will include language requiring the POTW to document (if applicable) tons of organic waste received and assist with calculating resulting procurement based on production capacity generated from the organic material, segregating materials that constitute landfill disposal upon City request.

Task Priorities
 Comprehensive SB 1383 Biosolid Training
 Develop a Policy for SB 1383 POTW Compliance.

Team provided this service to
the seven Cities (Arroyo
Grande, Atascadero, Paso
Robles, Morro Bay, Pismo
Beach, San Luis Obispo,
Grover Beach) of the IWMA's
regional agency
99 AGENDA ITEM NO. 15.

City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 4. Work Approach | 19 F. Regulation of Haulers
SB 1383 requires significant modifications to franchise hauler agreements and practices. APTIM offers comprehensive franchise services, supporting jurisdictions through contract negotiations with existing haulers, to overseeing the entire competitive procurement process. As we work with jurisdictions and their haulers, we often see SB 1383 tasks being delegated to haulers to ease the regulatory burden on cities. However, this delegation often leads to increased monitoring and agreement management for City staff. APTIM is prepared further develop the City’s hauler program by:

Methods of Approval for Haulers and Self-Haulers. Our initial research indicates that the City has approved six non-franchise C&D material haulers through July 1, 2024, and ten non-franchise C&D haulers through July 1, 2025. Working closely with the City, we are prepared to deliver SB 1383 Non-Franchise Hauler and Self-Hauler compliance and policy recommendations. We will work closley with the City to better understand current practices and identify gaps (if any). We will review applications and information provided to non-franchised haulers and self haulers to ensure processes and information obtained and provided align with SB 1383 requierments.

Requirements For Haulers of Organic Waste. APTIM understand Republic Services currently provides organics collection for the City. APTIM will work with the City and Republic services to review the franchise agreement, conduct interviews with City staff and Republic Services staff to uncover regulatory compliance issues/challenges (if any), and develop a streamlined plan for compliance. APTIM is prepared to host up to three meetings between the City and Republic Service to discuss delegated duties, compliance gaps, and other related matters. APTIM will promptly document the meetings, providing written notes to both parties within three days.

Task Priorities
 Establish Requirements for Hauler and Self Hauler
Program
 Hauler and Self-Hauler Application and Approval
 Review the Franchise Agreement
 Conduct Interviews With City Staff and Republic
Services Staff
 Develop a Streamlined Plan for Compliance
G. Edible Food Recovery Programs
SB 1383 sets methane reduction targets that include the increased recovery (20%) of edible food for human consumption by January 1, 2025. CalRecycle requires each jurisdiction to establish and monitor a robust food recovery program that includes signed agreement between edible food generators and a food recovery organization, keep edible food diversion records, and divert the maximum amount of edible food possible. Based on the City’s answers to questions submitted, the City has identified 15 Tier One and 65 Tier Two Commercial Edible Food Generators whose compliance is not presently known.

Methodology. APTIM is well-positioned to conduct outreach initiatives for Tier One and Tier Two Commercial Edible Food Generators, focusing on conveying the imperative SB 1383 requirements. Our proactive approach involves supporting the establishment of edible food donation programs from generator to recovery organizations, ensuring written agreements are firmly in place, maximum amounts are donated, and required records are kept. APTIM’s analysts will work closely with City staff to review the City’s current list of edible food generators and identify any newly established business, prior to the list’s generation, that may qualify as an edible food generator. Once the list of edible food generators has been reviewed, our analyst will conduct desk-top surveys of each edible food generator location. Through the survey process, our analyst will provide educational collateral and an edible generator checklist developed by APTIM’s SB 1383 experts to help facilitate Commercial Edible Food Generator compliance. Moreover, analysts will identify current practices for donations, recordkeeping, and will determine if a signed agreement is in place. Concluding the desk-top surveys, APTIM will APTIM is providing this
service to the City of
Moorpark and the City of
Menifee
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City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 4. Work Approach | 20 coordinate a field team to conduct boots-on-the-ground technical assistances to expedite edible food generator compliance.

APTIM’s field auditors specialize in SB 1383 technical assistance, offering training on agreements, preparing donations, and recording donation information to ensure long lasting compliance efforts for Tier One and Tier Two generators. Our expertise also encompasses compliance monitoring, we stand ready to integrate compliance checks into concurrent commercial business monitoring activities. Furthermore, we are equipped to conduct compliance monitoring for food recovery organizations and services, ensuring a well-rounded approach to compliance checks that run parallel to commercial business and Tier One and Tier Two generator evaluations.

APTIM’s approach fosters partnerships that facilitate safe edible food diversion while encouraging community program participation.

If, however, a Tier One/Tier Two location remains unwilling to comply with the regulations after three attempts, APTIM will provide City staff with a list of non-compliant edible food generator(s) including any mitigating
circumstances associated with each account. To facilitate reluctant account compliance, APTIM will develop the
written compliance notification letter(s) for each location, provide them to City staff to send out (as required by SB 1383) and provide on-going compliance follow-up/tracking for the City.

Task Priorities
 Edible Food Recovery Program
 List of Edible Food Generators
 Desktop Audit and Survey of Edible Food Generators
 Conduct In-Person Site Visits for Edible Food
Generators
H. Organic Waste Recycling Capacity Planning
SB 1383 put forth ambitious goals to achieve the state's diversion targets. To achieve these goals, SB 1383 requires counties and cities to work together to better understand current and future capacity needs for organic waste and edible food recovery. Aligned with CalRecycle’s schedule for capacity planning, APTIM will assist the City and as directed coordinate with the County of Fresno, to calculate capacity needs for January 1, 2025, through December 31, 2034, by the August 1, 2024, reporting deadline through the approach outlined below.

Organic Waste Recycling Capacity Methodology. APTIM will work closely with the City to obtain capacity planning reports for the 2022 reporting year. In addition, we will work with the City and Republic Services to estimate the amount of organic waste, in tons, that has been disposed of for the past two years by the Clovis community. Using this information, we will establish baseline and current capacity for organic waste disposal and observe trends within the community. Using recent waste characterization studies, our analysts will calculate the estimated amount of organic waste in tons that will be disposed of by the City for the reporting period of January 1, 2025, through December 31, 2034. Furthermore, we will estimate the amount of new or expanded organic waste recycling facility capacity needed through the reporting period and provide recommendations for the short- term and long-term expansion. We will estimate the amount of new or expanded organic waste recycling facility capacity that will be needed to process organic waste. In addition, and as directed, APTIM will collaborate with the City and County of Fresno to facilitate community outreach to the Clovis community to identify locations being considered for new and/or expanded operations, as required by SB 1383. If capacity planning results determine insufficient capacity for the City’s organic waste recycling, APTIM will work with the City to develop an implementation schedule pursuant to Section 18992.1 including timelines and milestones for planning efforts to submit to CalRecycle.
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City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 4. Work Approach | 21 Edible Food Recovery Capacity Methodology – Alongside our approach to edible food generator review described above, APTIM will coordinate with food recovery organizations and services within the City to identify current capacity. APTIM’s analysts will customize our desk-top surveys to capture information from food recovery organizations and services. The survey will provide APTIM with information regarding partnered agencies, current recovery methods, transportation, storage, and more to develop a baseline of edible food recovery. With an established baseline, APTIM analysts will work with recovery organizations and partnered agencies to review current donations and plan for future donations anticipated for January 1, 2025, through December 31, 2034, to align with CalRecycle requirements.

Moreover, we will work with the City and County of Fresno to identify any proposed new or expanded food recovery organizations and/or services. Concluding the surveys for Commercial Edible Food Generators and Food Recovery Organizations and Services, APTIM will calculate the City’s current capacity and identify any capacity needs through December 31, 2034, providing recommendations for short-term and long-term expansion. If capacity planning results determine insufficient capacity for the City’s edible food recovery capacity, APTIM will work with the City to develop an implementation schedule pursuant to Section 18992.2 including timelines and milestones for planning efforts to submit to CalRecycle.

Reporting- Through our shared filed system, APTIM will record, track, and report on the City’s behalf, all capacity planning documentation and reports. If the City is found to have insufficient capacity, APTIM will assist the City in developing and reporting an implementation schedule pursuant to Section 18992.1 or 18992.2, APTIM will ensure the schedule is uploaded to the shared files and submitted to CalRecycle prior to the 120-day deadline.

Task Priorities
 Calculate Capacity Plan for Organic Waste
 Review Tonnage and Waste Characterization Reports
 Develop an Implementation Schedule (if needed)
 Calculate Capacity Plan for Edible Food Recovery
 Survey Food Recovery Organizations and Services
 Develop an Implementation Schedule (if needed)
 Report Capacity for the City
I. Procurement of Recovered Organic Waste Products
As required by SB 1383, beginning on January 1, 2022, all “jurisdiction shall annually procure a quantity of recovered organic waste products that meets or exceeds its current annual recovered organic waste product procurement target as determined by this article (Title 14, Article 12, Section 18993.1.a).” Recovered Organic Waste Procurement Methodology. Leveraging our expertise in navigating complex compliance frameworks and facilitating procurement services, APTIM will meticulously analyze and develop a comprehensive plan/report to assist the City in identifying multiple SB 1383 procurement options/compliance pathways. Our analysis estimates compost/mulch quantities suitable for parks, open spaces, and other City- owned properties, ensuring a well-rounded understanding of resource allocation. We will also explore diverse procurement avenues, including renewable energy transportation fuel, electricity, and gas for heating from anaerobic digestion options and even electricity from biomass conversion, including potential partnerships with direct service providers or special districts, aiming to present the City with a diverse array of local and viable options. For the method, or methods, the City determines to procure organic waste, we will assist in developing agreements with service providers so that the City receives credit for the amount procured.

APTIM’s Analyst will work with entities responsible for procuring SB 1383 qualifying compost/mulch for the City.

Coordinating with each entity, APTIM will verify that facilities from which the material was purchased meets the regulation requirements, document the facilities information, track the amount/weight of recovered organic waste procured, and obtain records and receipts for the City’s implementation records and ensuring the City meets or Team provided this service to
the seven Cities (Arroyo
Grande, Atascadero, Paso
Robles, Morro Bay, Pismo
Beach, San Luis Obispo,
Grover Beach) of the IWMA's
regional agency and for the
City of Moorpark
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City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 4. Work Approach | 22 exceeds its annual recovered organic waste procurement targets. These records will be maintained in a shared filing system for the City to have up to date status on achieving procurement targets.

Recycled Content Paper Procurement Methodology. APTIM will review the current paper purchasing practices and written processes (if any) establishing a framework with paper purchasing requirements and policies. APTIM’s Analyst are seasoned in the art of SB 1383 Paper procurement and have worked with centralized and decentralized purchasing departments. Our Analysts will review recent paper product purchases to better understand products utilized by City staff and understand preferences for specific products. Our Analyst with work with City staff communicating directly with those involved in the purchasing process to establish guidelines and best practices to achieve SB 1383 paper procurement compliance. Analyst will train staff on the intricacies of paper procurement purchase, records recycled content paper, unqualified labels, and provide recommendations for future purchases that will align with the regulation requirements.

Task Priorities
 Recovered Organic Waste Product Analysis
 Explore Procurement Options Outside of Compost and
Mulch
 Coordinate with Procuring Entities
 Track Facility Information, Procurement Amounts, and
Records
 Review of Current Paper Procurement Practices and
Processes
 Review Recent Purchases
 Provided Staff Training
 Paper Procurement Recommendations
J. Reporting / Recordkeeping
APTIM thoroughly understands the importance of precise data collection, recordkeeping, and reporting practices. As we have done for other jurisdictions, Project Manager Kelly York and our Analysts will collaborate closely with City staff to review the existing data collection and reporting practices, aiming to either enhance the current database or construct a new, customized repository. Whether using a current database or a new system, APTIM will ensure that this repository will serve as the City’s platform to house SB 1383 Implementation Records and Electronic Annual Report (EAR) documents.

Methodology. Our strategy encompasses the development of an SB 1383 Implementation Record and EAR reporting tracking tool to track, maintain, and update all necessary documents and reports within the mandated 60-day timeframe. This document repository will come with a built-in user-friendly dashboard, providing City staff with push-button oversite, and the ability to quickly pull records to provide City Council or CalRecycle with real- time project/compliance status reports. Our Analysts will use information gathered by the SB 1383 Matrix Checklist to establish a baseline of reporting and recordkeeping practices. Focusing on SB 1383’s requirements for the Implementation Record, we will establish files that align with each section of the Implementation Record as a starting point for record retention, creating files that are well-organized, easily identified, and provided in a user- friendly format. Moreover, the recordkeeping system will also allow for tracking of grant-related projects and other solid waste related projects providing a central location for all solid waste related documents for ease of use and convenient reporting to CalRecycle's LoGIC/WebPass system. Our goal is to establish a robust and responsive Team provided this service to
the seven Cities (Arroyo
Grande, Atascadero, Paso
Robles, Morro Bay, Pismo
Beach, San Luis Obispo,
Grover Beach) of the IWMA's
regional agency
APTIM provided this service
to the Cities of Moorpark, the
City of Fremont and the City
of Davis.
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City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 4. Work Approach | 23 data tracking/management system that lifts this regulatory burden off of City staff and at the same time aligns seamlessly with SB 1383 requirements, ensuring compliance and accuracy in reporting.

Bonus APTIM Solid Waste Division Form Review - The importance of well-developed and easily accessible forms, letter templates, etc. are a local government/organizational imperative. Under performance in this area raises red flags, frustrates City staff, the community, and signals inefficiencies. The APTIM team understands the importance of updated forms, letters, templates, etc. as they increase accuracy, timely reporting, provide quality assurance and quality control measures for report preparation.

Task Priorities
 Shared Recordkeeping System
 Implementation Record Files
 Create Recordkeeping for Other Solid Waste Files
 Develop a Data Tracking/Management System

APTIM has a strong history of preparing and filing
state and local solid waste reports—on schedule.
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City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 5. Experience | 24

5. Experience
Renowned as a solid waste industry leader, APTIM is
a distinguished environmental services provider,
delivering comprehensive solid waste audit, planning,
and implementation services to over 60 public
agencies across 16 states, including the notable
California cities such as the City of Moorpark,
Fremont, Davis, Menifee, and Los Angeles (LASANs).

With over 410 California-based APTIM professionals
positions us to navigate the complex SB 1383
challenges/deadlines that the City faces.

Our seasoned team boasts expertise in the nuanced
understanding of solid waste regulations specializing
in regulatory compliance. We thoroughly understand
SB 1383, AB 1826, AB 341, and AB 939, guiding
clients through adherence processes and providing
CalRecycle negotiating services. With over 100 years
of collective experience, our team's experience as it
relates to this project is demonstrated in the
following reference projects.

As your partner, APTIM understands the City’s need to be good stewards of programmatic funding. We are committed to executing each project task, ensuring timely delivery, and with a strict adherence to budget constraints. But don’t take our word for it, please reach out to the contacts listed as reference cities for project testimonials.

Below are four project descriptions and references for relevant projects.

Solid Waste and Recycling Consulting Services |
Moorpark, CA
 Start-to-finish CalRecycle Implementation Record, EAR, and Local Assistant Grant tracking, recordkeeping, and reporting  Comprehensive management of the City’s Waiver Program  Successfully conducted SB 1383 route reviews
 Provided tier one and tier two outreach, education, and compliance evaluations
 Franchise hauler compliance & rate review assistance
 SB 1383 Gap Analysis
The City engaged APTIM to provide franchise agreement, rate review analytics, and SB 1383 comprehensive compliance services.

Currently, the project team is working primarily to bring the community into compliance with SB 1383. Services include:
 APTIM developed the SB 1383 data management system for the City including data collection that supports CalRecycle’s Electronic Annual Report (EAR)
 Provided comprehensive SB 1383 program gap analysis
 Conducted in-person Tier One and Tier Two commercial edible food generator outreach, education, and subsequent compliance checks
Project Dates
 August 2023 – Present
Project Team Members
 Kelly York, Project Manager
 Patti Toews, Subject Matter
Expert
 Daisy Tinajero, Project
Analyst
 Abigail Bunnell, Project
Analyst
 Daniela Lara, Field Auditor
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City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 5. Experience | 25  Developed and manage the City’s Waiver program from designing on-line fillable forms to evaluating, approving, and/or denial of applicants.
 Provide start-to-finish SB 1383 Local Assistance Grant management, including drafting grant language, working closely with CalRecycle, documenting expenditures, and maintaining all records associated with grant expenditures.
 Graphic Design - Developed content for multiple solid waste divisional webpages, route review cart tags, social media, and other SB 1383 educational materials.
 Providing on-going hauler compliance, franchise agreement subject matter expertise, and hauling rate review evaluation services.
 Provide real-time residential and business question and services support through an APTIM provided toll-free number.
 Timothy B. Jones, Field
Auditor
Client Reference
Roger Pichardo, MBA
[email protected]
(805) 517-6241

Organic Services Enrollment | Fremont, CA
 SB 1383 business and multi-tenant in-person outreach
 Right sizing audits and compliance checks
 Providing start-to-finish waiver support from site
evaluations including photographs to submitting the waiver on behalf of the business.
 Providing application support for grant funded interior organic collection containers
Having completed Phase I, Phase II, and currently set to compliance Phase III on schedule, APTIM has provided the City of Fremont with the following services:
 Conducted desktop audit of 600 non-compliant business, calling, and emailing businesses
 Conducted 800+ in-person SB 1383 education right-sizing waste evaluations for refuse, recycling, and organics
 Coordinated with the hauler for container deliveries and service changes for 150+ businesses.
 Submitted on behalf of eligible businesses 276 waiver and 77 grant applications
Project Dates
 October 2022 – Present
Project Team Members
 Patti Toews, Project
Manager & Kelly York, Task
Manager
 Daisy Tinajero, Abigail
Bunnell, Project Analysts
 Timothy B. Jones, Field
Auditor
Client Reference
Allyn McAuley
[email protected]
(510) 494-4576

SB 1383 Route Reviews | Davis, CA
 SB 1383 Field Auditor Contamination Compliance Checks  Cart / Bin Tag Education and Outreach Feedback
 Haul Route Coordination
 Desktop Audit
 Provided City Staff Training
APTIM provided SB 1383 route review evaluation services for the City of Davis Public Works Utilities and Operations Department. For this project, Project Dates
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City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 5. Experience | 26 APTIM developed a customized route review survey tool to accurately evaluate the City’s unique collection structure (i.e., a three-cart system, but a two-sided recycling cart for residential accounts and cardboard collected from the ground for commercial). For this project, APTIM:
 Conducted a desk-top audit/scrub of 48,789 accounts
 Provided City staff with route review survey tool training  Randomly selected 1,007 accounts for route evaluations  Executed commercial and residential route reviews
 Provided educational tags on proper source separation  Collected and analyzed route review data providing the City with top contaminants per material stream for both residential and commercial accounts.
 December 2022–September
2023
Project Team Members
 Patti Toews, Project
Manager
 Abigail Bunnell, Project
Analyst
 Timothy B. Jones, Field
Auditor
Client Reference
Jennifer Gilbert
[email protected]
(530) 757-5688

SB 1383 Support Services | Menifee, CA
 SB 1383 services technical assistance
 Presentations and public outreach events
 Tier One & Tier Two education and compliance assistance APTIM has provided on-going guidance for the City of Menifee on two separate projects. We provided support for SB 1383, AB 341, and AB 1826 data management, the Electronic Annual Report (EAR), and the hazardous waste report Form 303 for CalRecycle. APTIM reviewed and provided recommendations for up to 10 documents to ensure they are compliant with SB 1383 regulations, including but not limited to: waiver forms, self-hauler applications, paper procurement certification documents, edible food recovery, special event waivers, and large event waste plans.

APTIM was then asked to create and host two webinars to provide SB 1383 technical assistance for businesses and Tier One edible food generators. APTIM is currently providing on-call SB 1383 education and outreach support services to businesses inside the city limits. The team is providing additional regulatory guidance, designing Tier One and Tier Two outreach letters, a draft edible food agreement, and small generator waiver form development.

Project Dates
 2022–Present
Project Team Members
 Patti Toews, Project Manager
 Kelly York, Task Manager
 Daisy Tinajero, Project
Analyst
 Abigail Bunnell, Project
Analyst
Client Reference
Kori Jones
[email protected]
(951) 723-3890
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City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] 6. Cost | 27

6. Cost
The following tables provide the City with fee schedule(s) including the proposed team members, titles, hourly rates, number of estimated hours per task and subtask. These cost tables have been designed to explain all billable costs over the course of this two-year project. At the request of the City, we are prepared to expand and/or contract services to best meet the needs of the project and are prepared to mutually negotiate agreed upon scope/pricing.

Additionally, APTIM understands that the hourly rates listed will be locked in for the entire two-year project. 108
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City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] Appendix A: Resumes | 1 Appendix A: Resumes

KELLY YORK

PROJECT MANAGER
Kelly is a result driven environmental professional with nine years of experience in the solid waste, recycling, organics, and hauling industry managing regulatory compliance programs for local governments. For this project, she will develop trusted relationships with City staff, the hauler, and other stakeholders. Additionally, Kelly quickly identifies programmatic and compliance gaps, prioritize work, and provide clear, cost-effective SB 1383 implementation solutions strategies. Kelly is experienced in project implementation and roll-out including expertise working with local jurisdictions, haulers, City Council members, and community stakeholders to review, update, and engage support while navigating competing priorities. She has successfully executed several SB 1383 public outreach campaigns, creating educational tools, and providing jurisdictions and CalRecycle with the data necessary to document programs, progress, and compliance.

Relevant Experience
APTIM; Sustainability/Waste Minimization Manager; August 2022–Present
Project Manager; Solid Waste and Recycling Consulting
Services; City of Moorpark, CA
August 2023–Present
APTIM is providing comprehensive solid waste, recycling, and organics services to the city as well as providing start to finish grant management services for the SB 1383 Local Assistance Grant Program FY 2021-22 and SB 1383 Local Assistance Grant Program FY 2022-23. Kelly is managing a team of waste minimization experts through conducting a desktop audit to compile Tier One & Tier Two Commercial Edible Food Generators, providing all education outreach and compliance services.

Project Task Manager; Organics Service Enrollment City of Fremont; Fremont, CA
October 2022– Present (Phase I, II, & III)
Kelly oversees the project’s field technicians, day-to-day site visit operations, and tracks budget and schedule as APTIM is assists the city in meeting SB 1383 compliance by conducting outreach to businesses, evaluating waste streams, determining waiver eligibility, and assisting businesses with their waste, recycling, and organics needs.

Assistant Project Manager; Reusable Foodware Program;
City of Los Angeles Bureau of Sanitation (LASAN); Los
Angeles, CA
October 2022–Present
APTIM is designing and implementing a pilot program to reduce single-use plastic and other foodware distributed by providers located in the disinvested neighborhoods of Boyle Heights, Pacoima, Wilmington, and South Los Angeles. Kelly is assisting in leading a team to transition food service providers Key Scope Experience
 Project Controls
 Organic Waste
Compliance Programs
 Hauler Compliance
 Education Program
Development
Education
 General Education,
Certificate in Emergency
Medicine, Santa Barbara
City College, CA
Professional Affiliations
 Co-Chair for CRRA Local
Agency Technical Council
 Co-Chair for SBC
Sustainable Business
Council Technical Council
 Solid Waste Association
of America, 2021
 California Resource
Recovery Association,
2021
 California Organics
Recycling Council
9 years
supporting facilities
collection and
infrastructure
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City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] Appendix A: Resumes | 2 away from single use plastics to reusable foodware through boots on the ground technical assistance and support. APTIM is developing multilingual outreach and educational materials to promote the program and is administering a $500,000 microgrant application and funding program.

Deputy Director/Program Manager; San Luis Obispo, CA; February 2021–July 2022 Kelly monitored and analyzed state mandated planning requirements, directed, and coordinated work plans for program staff and assisted member agencies with ordinances. She developed, coordinated, and led webinars for member agencies, local nonprofit groups, and commercial businesses to educate them on state regulations.

Waste Management; Operations Specialist; Atascadero, CA; January 2015–February 2021
Kelly oversaw and managed the daily operations of the local customer service office, assisted in hauler routing, and solid waste and recycling education related to state mandates. She managed recycling efforts at local site to assist businesses in complying with the mandatory recycling ordinance and AB 341. Kelly maintained and monitored truck cameras, reviewed contamination, overloaded containers, and provided direct and immediate outreach to customers by phone/emails.

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PATTI TOEWS, TRUE ADVISOR
SB 1383 SUBJECT MATTER EXPERT
Patti has 17 years of experience providing comprehensive solid waste strategic and administrative program expertise for California counties, cities, and special districts. She provides a wide variety of regulatory compliance and solid waste support services for California local government agencies, including environmental programming insight, and regulatory guidance such as SB 1383.

Relevant Experience
APTIM; Local/State Government Sustainability/Waste
Management Solutions; March 2022–Present
Project Manager; Solid Waste & Recycling Consulting
Services; City of Oakland, CA
October 2023–Present
Patti is leading the APTIM team in providing SB 1383 compliance, and business technical assistance, monitoring the conduct of material characterization and processing diversion audits/studies, franchise agreement compliance and landfill disposal record analysis, rate adjustment and diversion calculation oversight, administering construction and demolition (C&D) debris collection and transportation and employing a non-exclusive permit system for collecting recyclable materials from businesses by third party haulers.

Subject Matter Expert; Solid Waste and Recycling
Consulting Services; City of Moorpark, CA
August 2023–Present
APTIM is providing comprehensive solid waste, recycling, and organics services to the city as well as start to finish grant management services for the SB 1383 Local Assistance Grant Program FY 2021-22 and SB 1383 Local Assistance Grant Program FY 2022-23. Patti supports a team of waste minimization experts providing expertise on SB 1383 implementation, including Tier One & Tier Two Commercial Edible Food Generator compliance, organics collection, recordkeeping, education, and outreach.

Project Manager; Comprehensive Facility Waste
Characterization Study; Simpson Strong-Tie; Stockton, CA March 2023
Patti managed and led the boots-on the-ground team in conducting a comprehensive waste audit of office, distribution, and manufacturing facilities to help build company’s diversion strategy and provide documentation necessary for the company’s environmental, social, and governance (ESG) annual report. APTIM provided a comprehensive final project report, including project background, scope of work, facility background, California legislative drivers, the material management facilities, audit findings, data collection and extrapolation, limitations, recommendations, conclusions, case studies, and additional informational resources.

Project Manager; SB 1383 Route Reviews; City of Davis, CA December 2022–September 2023
Patti led the APTIM IT team as they developed a customized route review tracking system/dashboard for city staff allowing real-time access to the field Key Scope Experience
 SME SB 1383
 Policy Development
 Hauler Franchise
Agreements
Education
 Master of Public Policy,
California Polytechnic
State University, San Luis
Obispo
 BS, California State
University, Fresno
Professional Certifications
 TRUE Advisor Certificate
 SWANA Certified Zero
Waste Principles/
Practices
 SWANA Certified HHW &
CESQG Collection
Operations
17 years
leading local
governments in
regulatory compliance
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City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] Appendix A: Resumes | 4 audit as APTIM provided contamination documentation for the city. In addition, Patti led both the internal project analyst and external field auditing team providing SB 1383 lid lift route reviews for five organics, three recycling, and five trash commercial routes totaling 330 containers and eight organics, six recycling, and five trash residential routes totaling 575 containers.

Project Manager; Organics Service Enrollment; City of Fremont, CA October 2022–Present (Phase 1, Phase II & Phase III)
Patti manages the team as they navigate organics service enrollment for businesses, managing budgets, maintaining schedules, addressing the city’s day-to-day project needs, and ensuring key milestones are achieved.

APTIM is assisting the city in meeting SB 1383 compliance by conducting outreach to businesses, evaluating waste streams, determining waiver eligibility, and assisting businesses with their waste, recycling, and organics right-sizing needs.

Project Manager; SB 1383 Support Services; City of Menifee, CA September 2022–Present
Patti is providing SB 1383 education and outreach support services to businesses inside the city limits and regulatory guidance, designing waiver forms, reviewing, and providing guidance on large venue event forms, multifamily property owner forms, Tier One and Tier Two generator outreach letters, and small generator waiver form assistance.

San Luis Obispo City Integrated Waste Management Authority; Interim Executive Director September 2021–March 2022; Deputy Director April 2021–September 2021; Program Director March 2008–April 2021
 Planned and directed overall agency operations, programs, and budgetary functions for solid waste, recycling, food scrap/green waste diversion, hazardous waste, and extended producer responsibility collection programs, including countywide planning activities
 Provided strategic, administrative leadership to comply with a range of solid waste resource management initiatives, including AB 1276, SB 1383, AB 1826, AB 827, AB 341, and AB 939  Managed agency staff, field staff, and oversaw the management of six hazardous waste facilities  Monitored and analyzed state mandated 18-member agency program requirements verifying operational efficiencies and regulatory compliance
 Assisted director in developing and monitoring the annual budget for mandated programs, controlled and authorized expenditures
 Implemented, educated, and provided compliance for nine separate ordinances. All EPR retail take-back programs related to battery (365 locations), fluorescent lighting (112 locations), paint (23 locations), mercury thermostats, sharps, and unwanted medications.

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ANNA MALONE, TRUE ADVISOR

TASK MANAGER
Anna is a highly dedicated and results-driven sustainability professional with a proven track record in waste minimization and circular economy initiatives. With more than five years of experience in driving sustainability efforts globally, she brings expertise in planning and executing comprehensive waste management strategies. Anna has conducted extensive onsite waste audits across diverse facilities in Central America and Kenya, showcasing her proficiency in identifying and implementing innovative solutions. Notably, she spearheaded the development of a robust waste management framework for a factory in Belize, collaborating seamlessly with waste pickers, recovery facilities, and corporate partners. Her background emphasizes her ability to execute waste assessments, promote organic waste disposal practices, ensure compliance through strategic enforcement strategies, conduct effective program education and outreach, and diligently manage program administration and reporting requirements.

Relevant Experience
APTIM; Sustainability Assistant Project Manager; July
2023–Present
Project Assistant; Reusable Foodware Program; City of Los Angeles Bureau of Sanitation (LASAN); Los Angeles, CA;
November
December 2023–Present
APTIM is designing and implementing a pilot program to reduce single-use plastic and other foodware distributed by providers located in the disinvested neighborhoods of Boyle Heights, Pacoima, Wilmington, and South Los Angeles. Anna provides comprehensive project support by overseeing weekly project progress tracking and facilitating communication channels between the city, field assessors, and food service providers.

Data Specialist; Sustainable Sport Index; Denver, CO
August 2023 –Present
Anna contributed to a nationwide sustainability initiative by organizing data collection and report creation, aimed at enhancing and broadening the scope of a comprehensive survey for sports venues across the nation. The survey encompassed crucial aspects such as energy consumption, carbon emissions, water conservation, waste management, and wellness initiatives.

The overarching mission centered on advancing sustainability and environmental practices within the sports industry.

Project Development Manager; Semillas Del Oceano;
Guatemala City, Guatemala; January 2018–November 2020
Anna created a local recycling network, increasing participation from 12 to 48 individuals and incentivizing waste diversion from the ocean. She facilitated waste characterization studies in six coastal communities over a one-year period, which reduced single-use plastic consumption by 30%. Anna assisted with execution of 20 beach cleanup events under the Corona X Parley project, lobbied, worked for and with, local government officials to increase capacities while assisting The Great Ocean Cleanup in R&D, and organized 5 years
driving waste
management efforts
worldwide
Key Scope Experience
 SB 1383 Education and
Outreach
 Program Administration
and Reporting
 Speaks fluent Spanish
Education
 BS, Economics, Clemson
University, Clemson, SC
Professional Certifications
 TRUE Advisor Certificate
 Market Leadership
Advisory Board – USGBC
 Executive Certificate in
Social Impact Strategy,
University of Pennsylvania
 From Linear to Circular,
Ellen MacArthur
Foundation
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Environmental Impact Coordinator; Ocean Sole; Nairobi, Kenya; August 2018–February 2019
Anna conducted onsite visits and waste audits assessing model for applicability to Central American wastescape and developed a model and framework for the first international 'impact factory' in Belize, coordinating with local waste pickers, recovery facilities, and corporate partners. She utilized municipal grant funds to create waste bins for coastal communities from misprinted packaging waste in partnership with Tetra Pak and developed and proposed plan for global expansion/ relevance to USA market. Anna assisted with the launch of online store and USA office for global distribution and expansion, resulting in 40% YoY increase in online sales. 115
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DANIELLE TOMB

TASK MANAGER
Danielle has a 12-year background in customer service and project administration, focusing on ensuring information is processed efficiently, accurately, and thoroughly. She has worked on numerous cross functional teams entering and tracking data in various electronic systems and running standard reports as needed to ensure quality. Danielle is accountable for the delivery of outstanding client service through a strong commitment to client needs with a demonstrated commitment to adhering to all service levels with superior communication skills.

Relevant Experience
APTIM; Waste Minimization Task Lead; January 2024–
Present
CVS Health; Retail Hiring Agent; July 2017–March 2019;
February 2020–December 2023
Danielle started on the talent acquisition team and served in various positions including hiring qualified employees. She worked with retail store managers on the administrative recruiting function for store level positions using the Applicant Tracking System as well as other HR systems and predefined business processes to hire candidates in accordance with the company hiring practices. She excelled at timely and efficient response to hiring manager inquiries concerning recruiting, staffing, and onboarding. She was a key component in the store hiring process that helped keep over 9,500 retail stores fully staffed with engaged professionals.

Circle K; Store Accounting Analyst; March 2019–February 2020
Danielle performed daily reconciliation of assigned electronic settlements, including credit card transactions, ATM pay outs, lottery sales, payouts, and commissions, money order sales, prepaid card sales, fuel loyalty programs, and store bank deposits. She performed daily job steps using ReconNet software and recorded any variances. She researched these variances daily to find cause and followed up with operations/management and identified and communicated problems as they occurred within ReconNet.

Martin Resorts; Accounts Payable Specialist; July 2016– July 2017
Danielle provided accurate and timely processing of up to 2,000 invoices per month for a multi-site organization, assessing and closing A/P sub-ledger monthly, validating content and resolving various issues. She reviewed all invoices for appropriate documentation and approval prior to payment, processed check requests, matched invoices to checks, obtained all signatures for checks and distributed checks accordingly. Danielle charged expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries, responded to all vendor inquiries, reconciled vendor statements, researched, and corrected discrepancies.

12 years
in project
administration,
customer service, and
team building
Key Scope Experience
 Project Controls
 Education and Outreach
 Data Management
 Recordkeeping and
Reporting
 Product Procurement
Education
 High School Graduate
Professional Affiliations
 California Product
Stewardship Association
 National Product
Stewardship Association

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DAISY TINAJERO

PROJECT ANALYST
Daisy has more than 17 years’ experience working in analytic roles, tracking data, managing budgets, and preparing analytical reports. Her experience includes helping governments to comply with California regulations such as SB 1383. She has processed hundreds of waiver applications, led coordination efforts for developing program education, organizing, and directed field staff in implementation efforts for seven cities (Arroyo Grande, Atascadero, El Paso de Robles, Grover Beach, Morro Bay, Pismo Beach, and the City of San Luis Obispo) and 12 special districts. She supports analyzing capacity needs, conducting account audits, and providing account drill-down analysis for recommended/right size container service, waiver and/or certification eligibility.

Daisy conducts phone/email educational outreach and step-by-step compliance assistance with businesses and multifamily owners/property managers and compiles data, manages budgets and prepares analytical reports.

Relevant Experience
APTIM; Waste Management Business Analyst; October
2022–Present
Project Analyst; Solid Waste and Recycling Consulting
Services; City of Moorpark, CA
August 2023–Present
APTIM is providing comprehensive solid waste, recycling, and organics services for the city and providing start to finish grant management services for the SB 1383 Local Assistance Grant Program FY 2021-22 and SB 1383 Local Assistance Grant Program FY 2022-23. Daisy is building a customized repository for the city’s Implementation Record, conducts comprehensive data sorts, and manages records for SB 1383 compliance and prepares for CalRecycle audits.

Project Administrator; Organics Service Enrollment;
Fremont, CA
October 2022–Present (Phase 1, Phase II & Phase III)
APTIM is assisting the city in meeting SB 1383 compliance by conducting outreach to businesses, evaluating waste streams, determining waiver eligibility, and assisting businesses with their waste, recycling, and organics needs. Daisy conducts desktop audits of businesses, prescreens for waiver eligibility and/or organics enrollment. She routes field team efforts and documents, tracks, and analyzes business data and information providing waiver/organics enrollment information and assistance.

Project Analyst; SB 1383 Support Services; City of Menifee CA
September 2022-Present
APTIM is providing SB 1383 education and outreach support services to businesses within the city limits. Daisy and the team are designing waiver forms, reviewing, and providing guidance on large venue event forms, multifamily property owner forms, Tier One and Tier Two generator outreach letters, and small generator waiver form assistance.
17 years
working in analytic
roles, tracking data,
budget management,
and prepping reports.

Key Scope Experience
 SME SB 1383
 Reporting/data system
development
 Client stakeholder
communications
 Fluent in Spanish
Education
 MBA, California State
University, Fresno, CA
 BS, California Polytechnic
State University, San Luis
Obispo
Professional Affiliations
 Solid Waste Association
of America, 2022
 California Product
Stewardship Association
 National Product
Stewardship Association
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 Coordinated with local waste haulers to assist the county with their efforts  Created a countywide route review and contamination audit procedure manual  Documented activity and collected data to show compliance with state policies  Communicated with CalRecycle to discuss compliance of jurisdiction  Assisted development of RFPs for public education, recycling, and composting programs  Guided contractor’s workflow to assist in reaching goals  Promoted public awareness and community involvement in solid waste source reduction, recycling, composting and household hazardous waste programs
 Created a brand-style-guide and ADA compliant logos
 Answered community questions on source reduction, recycling, and composting issues

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ABIGAIL BUNNELL

PROJECT ANALYST
With 16 years of expertise, Abigail excels in data management, data validation, analytics, budget management, cost allocation, and the preparation of comprehensive data reports for government compliance with California regulations, including SB 1383. She is well-versed in project and team coordination, schedule forecasting, resource scheduling, as well as cost and scheduling analytics. Additionally, she brings valuable experience in developing multilingual educational collateral as she is fluent in Spanish.

Relevant Experience
APTIM; Project Manager Analyst; April 2023–Present
Abigail tracks, reviews, and analyzes all raw data—whether provided, received, or collected—presenting it to the client for statistical purposes. She supports the analysis of capacity needs and conducts phone and email-based educational outreach, providing step-by-step compliance assistance to businesses and multifamily owners/property managers. Abigail’s responsibilities extend to compiling data, managing budgets, and preparing analytical reports and educational material.

Project Analyst; Solid Waste and Recycling Consulting
Services; City of Moorpark, CA
August 2023–Present
APTIM is providing comprehensive solid waste, recycling, and organics services for the city as well as start to finish grant management services for the SB 1383 Local Assistance Grant Program FY 2021-22 and SB 1383 Local Assistance Grant Program FY 2022-23. Abigail is conducting a comprehensive desktop audit of the City’s Tier One and Tier Two Commercial Edible Food Generators.

Project Analyst; Organics Service Enrollment City of
Fremont; Fremont, CA
October 2022 – Present (Phase 1, Phase II & Phase III)
APTIM is assisting the city in meeting SB 1383 compliance by conducting outreach to businesses, evaluating waste streams, determining waiver eligibility, and assisting businesses with their waste, recycling, and organics needs. Abigail is providing comprehensive desktop audit, routing, and data field data collection assistance. She is uploading field team results into Program Tracker and providing SB 1383 waiver application services (start to finish) for any location requesting a waiver inside the City limits.

Project Analyst; Comprehensive Facility Waste Characterization Study; Simpson Strong-Tie; Stockton, CA
March 2023
Abigail provided comprehensive auditing services for multiple material haulers tickets, invoices, and hauling receipts. She managed the analytics of the entire waste audit of the Stockton office, distribution, and manufacturing locations to help build their diversion strategy and provide documentation necessary for the company’s ESG annual report. At the conclusion of the audit, she provided all the technical data and built graphical representations.

Key Scope Experience
 Recordkeeping, data
management, data
validation, and reporting
 Analytics
 Field mapping and
coordination
 SB 1383 Implementation
 Fluent in Spanish
Education
 AA, Mathematics with
Physics Emphasis, Allan
Hancock College, Santa
Maria, CA
 AA, Liberal Arts: Arts and
Humanities, Allan
Hancock College, Santa
Maria, CA
 AS, Architectural Drafting,
Allan Hancock College,
Santa Maria, CA
Professional Affiliations
 Certified Practitioner in
Zero Waste Principles and
Practices
 California Resource
Recovery Association,
2023
16 years
providing support for
facilities collection/
infrastructure

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APTIM is providing SB 1383 lid lift route review services for five organics, three recycling, and five trash commercial routes totaling 330 containers. In addition, APTIM is auditing eight organics, six recycling, and five trash residential routes totaling 575 containers. Abigail developed a customized route review tracking system/dashboard allowing the city to watch the audit team in real-time contamination documentation, including the top five contaminants.

Eligibility Worker II; Santa Barbara County Department of Social Services; Santa Maria, CA; February 2022–April 2023
Abigail interviewed people of diverse socioeconomic backgrounds and temperaments using a variety of standard interview and interaction techniques to determine eligibility and need for public social programs and services and explain program requirements. She assisted applicants in the completion of applications and declaration forms upon which eligibility decisions are based; elicited information in difficult and emotional situations on such matters as applicant earnings and financial obligations, parental status and living arrangements. She determined program eligibility in accordance with a variety of regulations using various automated eligibility systems and ancillary systems that include document imaging and task management tools, computed the amount of aid authorized using all potential income and allowable deductions from earnings; completed accurate computer entries by navigating through computer-guided workflows. Abigail managed inbound and outbound calls in a timely manner; prepared necessary documentation to initiate, continue and modify public assistance; planned and organized workload to ensure that necessary work is completed in accordance with regulations. 120
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DANIELA LARA
SB 1383 FIELD AUDITOR
Daniela, a recent graduate, has one year of experience in the solid waste industry, focusing on citywide organic waste diversion programs. She collaborates with major food waste generators in southern California, implementing food donation and organic waste recycling programs. Daniela excels in implementing organic waste recycling programs for residential customers and leads outreach and training events for both residential and commercial customers. With a strong educational background in environmental sciences and a passion for environmental justice, food sustainability, and policy, she is dedicated to creating a more sustainable future through interdisciplinary approaches.

Relevant Experience
APTIM; Solid Waste Coordinator; June 2023–Present
Field Specialist; Solid Waste and Recycling Consulting
Services; City of Moorpark, CA
August 2023–Present
APTIM is providing comprehensive solid waste, recycling, and organics services and start to finish grant management services for the SB 1383 Local Assistance Grant Program FY 2021-22 and SB 1383 Local Assistance Grant Program FY 2022-23. Daniela conducts boots-on-the-ground education and monitoring for the City’s Tier One and Tier Two Commercial Edible Food Generators and food recovery organizations.

Project Coordinator; Reusable Foodware Program; Bureau of Sanitation, City of Los Angeles; Los Angeles, CA
June 2023–Present
APTIM is designing and implementing a pilot program to reduce single-use plastic and other foodware distributed by providers located in the disinvested neighborhoods of Boyle Heights, Pacoima, Wilmington, and South Los Angeles. Daniela is assisting the team to transition food service providers away from single use plastics to reusable food ware through boots on the ground technical assistance and support. She is also working as a liaison between food service providers and the field team to ensure a smooth application process and transition to reusable foodware. She oversees document tracking, scheduling, coordination of all field visits and communication to all food service providers. She has also assisted in developing multi-lingual outreach and educational material to promote the program as part of a $500,000 micro-grant application and funding program.

Recycling Specialist; Valley Vista Services; City of Industry, CA; March 2022–May 2023
Daniela assisted in developing the sustainability department for this hauler by establishing roles, duties, and procedures for the department and managed the implementation of an organics recycling program in the City of Industry following the passing of SB 1383 and AB 1826. She assisted in the implementation and compliance tracking of organics recycling in various other areas such as El Monte, La Puente, Pasadena, Arcadia, Walnut, Diamond Bar, Los Angeles County, and Cypress and led presentations and hosted outreach events on the importance of organic waste reduction and diversion for Key Scope Experience
 SB 1383 Education,
outreach & compliance
 Waste minimization &
diversion practices
 Community and
stakeholder outreach &
training
 Leads presentations and
hosts outreach events on
organic waste reduction
and diversion for
residents, businesses,
and schools
Education
 BS, Environmental
Science, UCLA

1.5 Year
providing SB 1383
compliance and solid
waste services

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April 2023–May 2023
Daniela led the sustainability team in coordinating organic waste recycling services to contracted areas of Los Angeles County. She successfully managed a team to bring over 2,600 accounts into compliance within the deadline imposed by the County and ensured every client received proper communication and education while program was being rolled out.

Program Manager; SB 1383 Compliance, City of Industry, CA July 2022–May 2023
Daniela managed the implementation of an organics recycling program in the City of Industry following the passing of Senate Bill 1383 and Assembly Bill 1826. She worked with city representatives to help achieve full compliance and met with various large food waste generators to create programs for food waste diversion from business manufacturing and employee lunchroom waste. Daniela led training for various businesses, including restaurants. She worked with the mayor and other city officials in creating and implementing an organics recycling program for the largest venue in the city, the Industry Expo Center and conducted hundreds of waste assessments to determine organic waste reduction strategies or assist in applying for SB 1383 waiver.

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TIMOTHY JONES
SB 1383 FIELD AUDITOR
Tim performs SB 1383 outreach, education, and compliance assistance to both residents and business owners. His approach is non-confrontational and highly effective in delivering right-sizing services. Moreover, Tim has led the field team through route review/collection container audits and has participated in several waste characterization audits for some of APTIM’s largest nationwide retail clients. He performs formal, hands-on assessments to discover how much paper, glass, cans, organics, etc. is being discarded to determine current and potential waste diversion; helping clients develop plans for reducing waste and set up recycling programs leading to savings on money and resources.

Relevant Experience
APTIM; Environmental Technician; January 2021–Present
Field Auditor; Organics Service Enrollment; City of Fremont; Fremont, CA
October 2022–Present (Phase I, II, & III)
Tim provides door-to-door contact to business owners in Fremont to educate them and evaluate them on SB 1383. He assesses waste streams, determines waiver eligibility, and assists businesses with their waste, recycling, and organics needs. APTIM was retained by the City to evaluate, categorize, and provide comprehensive auditing services for 300 businesses. Additionally, APTIM was required to engage with and achieve 250+ organic subscription sign-ups and/or submit waiver applications on behalf of any business that is eligible for a waiver.

Field Audit; SB 1383 Route Reviews; City of Davis, CA
December 2022–September 2023
Mr. Jones provided both residential and commercial lid lift contamination evaluations in the City of Davis in compliance with SB 1383. The reviews involve five organics, three recycling, and five trash commercial routes totaling 330 containers. He also reviews eight organics, six recycling, and five trash residential routes totaling 575 containers. He uses a customized route review tracking system/dashboard to allow City to see the field audit team’s activities in real-time.

Field Auditor; Waste Characterization Audit; Global Online Retail Client; Nationwide
February 2021–Present
Mr. Jones performs waste characterization audits at multiple locations following a zero-waste policy. This includes all environmental media plus OSHA compliance and management systems.

Field Auditor; Waste Characterization Audit; National
Department Store Client; Nationwide
January 2021–Present
Mr. Jones performs waste characterization audits at multiple locations, including environmental media plus OSHA compliance and management systems.
3 years
focusing on waste
characterization audits
and SB 1383 outreach
Key Scope Experience
 SB 1383 Outreach,
Education & Compliance
 Business Technical
Assistance
 Waste Assessment
Surveys
Education
 High School Graduate
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January 2021–Present
Mr. Jones performs waste characterization audits at multiple locations, including environmental media plus OSHA compliance and management systems
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MARKETING MANAGER
Max is an experienced strategic marketing and business development professional with responsibilities in digital marketing, account management, and direct sales, prioritizing the creation of value for clients. Keeping a customer first mindset, he focuses on developing and implementing marketing strategies as well as long-term partnerships. This mindset, coupled with a commitment to excellence and a passion for problem solving, are the foundations for his success and ability to adapt.

Relevant Experience
Digital Marketing Manager; APTIM; August 2021-Present
Max is responsible for both internal and external corporate communications, social media marketing strategy and execution, search engine optimization (SEO), and local optimization for APTIM's online business listings. He manages APTIM’s Google advertising and email marketing strategy and execution.

Marketing Project Manager, Reusable Foodware Program,
Bureau of Sanitation, City of Los Angeles, CA
October 2022–Present
APTIM is designing and implementing a pilot program to reduce single-use plastic and other foodware distributed by providers located in the disinvested neighborhoods of Boyle Heights, Pacoima, Wilmington, and South Los Angeles. Max is the project manager of the marketing and outreach plan, ensuring deliverables are completed on time and within budget. He leads the creation of print collateral, as well as social media and email content. This includes crafting social media messaging and graphics, developing email content and designs, and designing certificates for participating restaurants.

Additionally, he manages and submits all deliverables, adheres to LASAN branding and their style guide, organizes calls with APTIM’s internal team, and collects marketing metrics and KPIs to track and measure success.

Strategic Marketing / Digital Transformation Consultant / Systems and Reliability Sales; John H. Carter Company, Inc.; August 2019-July 2021
Max was tasked with developing customer needs analyses, implementing email/content/social strategies, managing existing accounts, facilitating customer-facing events and training offerings. He developed content and meta information for the build out of Digital Transformation pages on corporate website and executed personalized email marketing campaigns for products, services, upgrades, training, and events that resulted in 17%-23% open rate, 7%-20% response rate, requests for quotes, purchase orders, and event registrations. Max also designed promotional material (digital flyers, handouts, etc.) for products, services, upgrades, training, and events, managed social media strategy for business unit and created strategic content (graphics and videos) for various aspects of the business to build awareness and consideration of the company’s digital transformation, process systems, and electrical panel fabrication capabilities.

Key Scope Experience
 Integrated marketing and
communication strategies
 Relationship building and
community engagement
 Traditional and digital
marketing
 Data analytics
Education
 MA, Marketing, Louisiana
State University, Baton
Rouge
 BA, Marketing, Louisiana
State University, Baton
Rouge
10 years
leading marketing and
communication teams
driving results and
impact for clients
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MATT ELLIOTT

CREATIVE DIRECTOR
Matt is an accomplished, award-winning Creative Director with over 12 years of expertise in design, creative and art direction, and storytelling. He specializes in pioneering digital, experiential marketing, and brand elevation through impactful storytelling. Proficient in harnessing strategy and design thinking and leveraging it to push creative boundaries and drive innovative campaigns.

Relevant Experience
APTIM; Creative Director; 2023–Present
Matt leads and delivers APTIM’s visionary creative strategy. His role involves creating the narrative for global company APTIM through compelling messaging, impactful marketing, and communication campaigns, as well as the adept use of video and photography. Every creative design asset is crafted by his team, finding applications across diverse mediums, including advertising, social media, print, product launches, and branding initiatives. He is proficient in all creative software applications such as Adobe Photoshop, Illustrator, InDesign, Adobe Creative, and MS Office Suite.

Creative Director; Reusable Foodware Program; Bureau of Sanitation; City of Los Angeles, CA
October 2022–Present
APTIM is designing and implementing a pilot program to reduce single-use plastic and other foodware distributed by providers located in the disinvested neighborhoods of Boyle Heights, Pacoima, Wilmington, and South Los Angeles. Matt assists with the design and creation of print collateral such as flyers and manages video production spotlighting APTIM’s involvement with LASAN and the Reusable Foodware Program.

The Henry Ford Museum; Head of Creative & Digital
Experience; 2016–2023
Matt led in-house creative and brand strategy for the museum. He initiated design thinking, and focusing on process, developed and executed brand campaigns, managed external agencies and partners, and lead all digital experiences and innovation throughout the institution. His responsibilities included:
 Creative direction and strategy for innovative digital customer experience enhancements and projects throughout the institution; collaborating with partners like Adobe and Microsoft
 Strategy and management of website platform and external partners, digital creative direction, user experience development and optimization and digital innovation support
 Web design for digital ads, and innovation projects
Pitch Black Media, Designer, 2013–2016
Matt was the lead UX designer for presentation deck design and web. He led content creation, including video, motion graphics and photography.

Key Scope Experience
 Creative and visual
strategy
 Project Management
 User experience
development and
optimization
 Traditional and digital
marketing
 Storytelling
Education
 BA, Western Michigan
University
 College for Creative
Studies, Graphic & Web
Design – Certification

12 years
creating innovative
user experiences
through creative and
visual brand strategy
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ALEXA SMITH

MARKETING SPECIALIST
As a sustainability strategist and environmental activist, Alexa is the author of the #1 Amazon best-selling book in Green Business, An Economic Eclipse: Shifting Toward a Sustainable Future by Eliminating Waste. Her career has been marked by directing marketing efforts for various circular economy startups and sustainability-focused organizations. Proficient in executing climate action plans, she conducts lifecycle analyses, aiding companies in minimizing their environmental footprint. In addition, she hosts a compelling podcast delving into the evolution of circular fashion. Through a combination of academic pursuits and professional experience her work has championed the cause of SDG #12: Responsible Consumption & Production, advocating for the adoption of circular, closed-loop systems and promoting businesses committed to environmental, social and corporate governance (ESG) principles.

Relevant Experience
APTIM; Content Marketing Specialist; August 2022–Present Alexa develops and executes marketing content strategy for the Environmental & Energy Services strategic business unit, to support projects in sustainability planning, the Sustainable Sport Index (SSI), e-mobility, and waste minimization. She leads creative content for a variety of platforms, including newsletter, advertisement, website, social media, media/press, articles, and Environmental, Social, and Governance (ESG) initiatives.  Leads content expert in the development of APTIM’s SSI report, including the role of project manager for the marketing campaign to build brand awareness and lead generation around the report launch. The report analyzes the environmental and social practices of the sports industry with the goal of advancing sustainability across the industry. Participation has grown by 64% since 2021 and retained 96% of past participants.  Leads content expert and writer for APTIM’s ESG report, including the role of project manager for the marketing campaign to build brand awareness and lead generation around the report launch.

Marketing Specialist; Reusable Foodware Program; City of Los Angeles Bureau of Sanitation (LASAN); City of Los
Angeles, CA
October 2022–Present
APTIM is designing and implementing a pilot program to reduce single-use plastic and other foodware distributed by providers located in the disinvested neighborhoods of Boyle Heights, Pacoima, Wilmington, and South Los Angeles. Alexa supports the creation of marketing content for social media and email campaigns.

3 years
developing and
executing content
strategies to drive
impact
Key Scope Experience
 Project management
 Storytelling
 Data analytics
 Communication and
outreach
 Traditional and digital
marketing
 Sustainability content
strategist
Education
 BS, Natural Resources
and Environmental
Science, University of
Illinois at Urbana-
Champaign
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GREG COFFMAN, PE

EXECUTIVE SPONSOR
Greg is Senior Vice President for APTIM’s Environmental and Energy Solutions Division and has more than 30 years of experience as a leading authority on environmental protection, compliance issues, extensive problem solving, and project management expertise. As an Executive, he is positioned to guarantee the APTIM team has the resources and support necessary to ensure the team meets your goals and exceeds your expectations.

Relevant Experience
APTIM; Senior Vice President, Environmental & Energy
Solutions; 2003–Present
Executive Sponsor; On-call Services; City of Los Angeles Bureau of Sanitation (LASAN); Los Angeles, CA
June 2017–Present
As Executive Sponsor for this on-call contract, Greg stays actively engaged in monthly and quarterly project status meetings, provides annual in-person project reviews, and in-person project closeout meetings. He offers strategic project guidance as needed to execute scope of services and ensures that the APTIM team’s performance exceeds LASAN’s expectations.

Executive Sponsor; Solid Waste & Recycling Consulting
Services; City of Oakland; Oakland CA
October 2023–Present
Greg is the Executive Sponsor for the City of Oakland project where APTIM is providing SB 1383 compliance, and business technical assistance, monitoring the conduct of material characterization and processing diversion audits/studies, franchise agreement compliance and landfill disposal record analysis, rate adjustment and diversion calculation oversight, administering construction and demolition (C&D) debris collection and transportation and employing a non-exclusive permit system for collecting recyclable materials from businesses by third party haulers. Greg offers strategic project guidance as needed to execute scope of services and ensures that the APTIM team’s performance exceeds Oakland’s expectations.

Program Manager; Environmental Program Management;
Confidential National Retail Client; Nationwide
July 2003–Present
Greg's role began by designing compliance strategies and implementing those strategies across this big-box chain’s operating facilities. In 2008, he took over as the national account manager for all APTIM’s activities with this client. His responsibilities include providing overall program direction and management, ensuring resources are appropriately assigned and functioning (approximately 100 APTIM staff), directing pricing and financial performance, and client relationship management. Greg provides support services at all their retail and logistics facilities nationwide. The services include all aspects of environmental compliance, including permitting, due diligence, assessments, data management, reporting support, and information management.

30 years
leading teams of
environmental
professionals and
ensuring client
satisfaction
Key Scope Experience
 Project management
 Contract management
 Strategic oversight
 Client satisfaction
Education
 BSE, Mechanical
Engineering, University of
Columbia, MO
Professional Registrations
 PE, Mechanical, NE
#14831
 PE, Mechanical, KS
#20834
Training
 Successful Property
Condition Assessment
 40-hour OSHA Health and
Safety, Business and
Technology College,
Kansas City, MO
 Various Project Manager
Training Courses
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City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] Appendix B: Sample Marketing Materials | 20 Appendix B: Sample Marketing Materials
Included below are samples of marketing material created by APTIM for various clients.

Reusable Foodware Program
City of Los Angeles Bureau of Sanitation & Environment (LASAN) Platform Flyers, Emails, Social Media, Website
Audience The program is designed to specifically engage Food Service Establishments (FSEs) within four designated disadvantaged communities in the City of Los Angeles: Boyle Heights, Pacoima, Wilmington, and South Los Angeles.

Objective The Reusable Foodware Program aims to distribute microgrants equitably, reduce single-use plastic waste and litter, drive a targeted marketing campaign encouraging FSEs to minimize single-use plastics, offer technical support through direct engagement, and sustain program visibility via continuous digital and social media outreach to foster extensive FSE involvement.

Metrics Phase 1 targeted 613 FSEs, resulting in 125 applications being received. To date, 49 approvals have been granted under the ongoing rolling application and approval process.

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City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] Appendix B: Sample Marketing Materials | 24 Solid Waste Guidance & SB 1383 Technical Assistance
City of Menifee, California
Platform Webinar, Business Technical Assistance, Best Management Practices and Solutions for SB 1383 Compliance
Audience The webinar and technical assistance cater to individuals seeking clear, actionable guidance on meeting SB1383 compliance requirements and includes business owners, facility managers, property owners, and stakeholders from multifamily complexes in Menifee.

Objective The primary goal of the webinar was to educate and empower businesses and multifamily complexes within the City of Menifee by providing a comprehensive understanding of SB1383 regulations. Through informative content and interactive sessions, the objective is to guide participants towards compliance with clarity and confidence.

Metrics The Webinar was recorded and posted on the City’s website for community access; KPI’s were not recorded for this project.

Link to Website Here

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City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] Appendix B: Sample Marketing Materials | 25 Solid Waste & Recycling Consulting Services
City of Moorpark, California
Platform Website, Recordkeeping, Educational Collateral, Generator Compliance Audience City Council members, committee members, stakeholders, and organic waste generators in the city of Moorpark.

Objective APTIM's objective is to facilitate well-prepared, informative content that provides clarity on initiatives, programs, and legislative requirements in Moorpark. By engaging stakeholders through comprehensive and accessible content, the aim is to foster aligned thinking, gather incremental feedback, and enhance stakeholder satisfaction through regular and insightful updates.

Metrics Ongoing
Link to website here

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Entergy Louisiana, Entergy Solutions program
Platform Newspaper advertisement
Audience Farmers, agribusinesses, and mid-stream processors within localized communities reached through print media. The campaign aimed to engage and inform this specific demographic across newspapers such as the Teche News, Richland Beacon-News, Tensas Gazette, and others.

Objective The primary goal was to raise awareness as the second tactic within the 'Power Through' campaign. This print media initiative sought to enhance visibility and engagement among the targeted audience, emphasizing awareness as a key outcome.

Metrics The ELL team tracked responses through phone calls, emails, and form submissions received between October 29 and November 12.

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City of Clovis | SB 1383 Consulting Services | January 12, 2024 APTIM | Proprietary & Confidential [036082] Appendix C: Acknowledgements | 32 Appendix C: Acknowledgements
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14 EXHIBIT C

INSURANCE REQUIREMENTS

Prior to commencement of the Services, Consultant shall take out and maintain at its own expense the insurance coverage required by this Exhibit C. Consultant shall cause any subcontractor with whom Consultant contracts for the performance of Services pursuant to this Agreement to take out and maintain equivalent insurance coverage. Said insurance shall be maintained at all times during Consultant’s performance of Services under this Agreement, and for any additional period specified herein. All insurance shall be placed with insurance companies that are licensed and admitted to conduct business in the State of California and are rated at a minimum with an "A:VII" by A.M. Best Company, unless otherwise acceptable to the City.

a. Minimum Limits of Insurance. Consultant shall maintain the following types of insurance with limits no less than specified:

(i) Professional Liability Insurance (Errors and Omissions) in an amount not less than $2,000,000.00 per occurrence or claim and $2,000,000 in the aggregate. Said insurance shall be maintained for an additional period of five years following the earlier of completion of Consultant’s Services under this Agreement or termination of this Agreement.

(ii) General Liability Insurance (including operations, products and completed operations coverages) in an amount not less than $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

(iii) Worker's Compensation Insurance as required by the State of California.

(iv) Automobile Liability Insurance in an amount not less than $1,000,000 per accident for bodily injury and property damage.

(v) Umbrella or Excess Liability. In the event Consultant purchases an Umbrella or Excess insurance policy(ies) to meet the “Minimum Limits of Insurance,” this insurance policy(ies) shall “follow form” and afford no less coverage than the primary insurance policy(ies). In addition, such Umbrella or Excess insurance policy(ies) shall also apply on a primary and non-contributory basis for the benefit of the City, its officers, officials, employees, agents and volunteers.

If Consultant maintains higher limits than the minimums shown above, the City shall be entitled to coverage at the higher limits maintained.

b. Other Insurance Provisions. The general liability policy is to contain, or be endorsed to contain, the following provisions:

(i) The City, its officers, officials, employees, agents, and volunteers are to be covered as insured's with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Consultant; and with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the 146
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15 Consultant’s insurance (at least as broad as ISO Form 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33 or CG 20 38; and CG 20 37 forms if later revisions used).

(ii) For any claims related to the Services performed pursuant to this Agreement, the Consultant's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

(iii) Each insurance policy required by this section shall be endorsed to state that the City shall receive written notice at least thirty (30) days prior to the cancellation, non-renewal, or material modification of the coverages required herein.

(iv) Consultant grants to the City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

(v) Any deductibles or self-insured retentions must be declared to and approved by the City of Clovis Risk Services. The City may require the Consultant to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.

c. Evidence of Coverage. Consultant shall deliver to City written evidence of the above insurance coverages, including the required endorsements prior to commencing Services under this Agreement; and the production of such written evidence shall be an express condition precedent, notwithstanding anything to the contrary in this Agreement, to Consultant's right to be paid any compensation under this Agreement. City's failure, at any time, to object to Consultant's failure to provide the specified insurance or written evidence thereof (either as to the type or amount of such insurance), shall not be deemed a waiver of City's right to insist upon such insurance later.

d. Maintenance of Insurance. If Consultant fails to furnish and maintain the insurance required by this section, City may (but is not required to) purchase such insurance on behalf of Consultant, and the Consultant shall pay the cost thereof to City upon demand, and City shall furnish Consultant with any information needed to obtain such insurance. Moreover, at its discretion, City may pay for such insurance with funds otherwise due Consultant under this Agreement.

e. Subcontractors. If the Consultant should subcontract all or any portion of the work to be performed in this Agreement, the Consultant shall cover the subcontractor, and/or require each subcontractor to adhere to all the requirements contained herein. Similarly, any cancellation, lapse, reduction or change of subcontractor’s insurance shall have the same impact as described above.

f. Special Risks or Circumstances. The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

g. Indemnity and Defense. Except as otherwise expressly provided, the insurance requirements in this section shall not in any way limit, in either scope or amount, the indemnity and defense obligations separately owed by Consultant to City under this Agreement. 147
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16 EXHIBIT D

SIGNING AUTHORITY

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TO: Mayor and City Council
FROM: Finance Department
DATE: March 11, 2024
SUBJECT: Receive and File - 2024 Five-Year Financial Forecast for the City of Clovis through 2028/29 and discuss options for budget preparation for 2024/25.

Staff: Jay Schengel, Finance Director
Recommendation: Receive and File
ATTACHMENTS: 1. Five-Year Financial Forecast through 2028/29

RECOMMENDATION
That the City Council receives, provides comment, and files the Five-Year Financial Forecast.

EXECUTIVE SUMMARY
The Five-Year Financial Forecast is a management tool that is updated and prepared each year to provide the City Council and City management with information on trends for the City’s long-term financial condition. The forecast represents a continuing effort to analyze the City’s fiscal condition based upon a reasonable set of economic and operational assumptions. It is a very important management tool for identifying fiscal trends and issues which must be addressed early to assure continued financial success. This report will serve as an opportunity to review the information and provides guidance on delivering the City’s core services in a sustainable manner.

BACKGROUND
The Five -Year Financial Forecast is intended to be utilized in identifying financial issues confronting the City. The Five -Year Financial Forecast represents a continuing effort to analyze the City’s long -term fiscal condition based u pon a reasonable set of economic and operational assumptions. As such, any change in any one of the assumptions can impact the forecasted projections.
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The document is presented in several sections that include Introduction, Executive Summary, Analysis of Funds, Narratives, and Exhibits.

The report presents exhibits that are the financial forecast spreadsheets and assumptions.

This provides a quick review of the revenues, expenditures, and fund balances for operations of the General Fund as well as operations of the Public Utility Enterprise Funds, Planning and Development Services, and Transit.

Based on current growth figures, the City of Clovis is expected to reach 136,000 in population over the next five years. The City pays very close attention to gr owth in our analysis of the General Fund to estimate revenues and expenditures for the day -to-day operations and servicing of the City’s population including police, fire, parks, recreation, senior services, and street maintenance.

General Fund Status

The current Five-Year Financial Forecast is a shift from recent years in the General Fund. The forecast projections indicate that there may not be sufficient resources to maintain current operations or increase staffing to meet the growing demand for services at established levels, even if revenues meet expectations.

The Five-Year forecast for the General Fund shows that expenses are growing faster than revenues over the five-year period. The current fiscal year and next end with a positive fund balance. Beginning in 2024/25, staff is forecasting that total expenses will exceed revenues by $1.3 million, and this imbalance increases every year thereafter. The only additional staff positions in the forecast are three sworn police officers per year, for a total of 15 over the five years. To address this imbalance, we will need to begin cutting costs over the next 18 months in the General Fund or pursue an additional revenue source.

It should be noted that this forecast only includes a limited transfer to the General Government Facilities Fund for the next fiscal year and does not include transfers for the other four forecasted years due to lack of funding. Transfers to General Government Facilities Fund are for future capital projects and major repairs and maintenance. Without funding, construction of or repairing public facilities will not be possible.

Finally, ongoing transfers to the emergency reserve have be en ceased due to the same constraints; however, the reserve balance remains above the 15% minimum throughout the forecast period.

Sales Tax revenues have been reduced by $2.0 million in the current year based on this trend.

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budget. Property Taxes are pro jected to be $0.9 million above budget. If Card Room Fees remain flat for the remaining months, this category will experience a reduction of $0.1 million from the prior year. Franchise Fees are projected to be declining by $0.1 million as more residents are opting into streaming services for home entertainment which are not subject to Franchise Fees. Positively, the City was awarded a Police grant for $6.0 million to fund five police officers and a police service officer. $0.6 million of this grant was p rojected for the current year. All additional grant revenues projected are offset with corresponding additional expenditure increases in salaries, benefits, and overtim e allowing the City to improve public safety services despite the revenue constraints b eing experienced. In summary, this leaves the operating budget projected at a deficit of $0.4 million for the current fiscal year.

The Forecast shows that the General Fund is on an unsustainable fiscal path with significant challenges beginning in the 20 25/26 fiscal year. Since 2008, the City has been struggling to meet increasing service needs in the community. The inability to keep up with rising costs and service demands while current revenue streams aren’t designed to match those needs is evident. The unprecedented revenue growth during the pandemic delayed the issue for several years , but we are now seeing a new normal that is similar to the challenges pre - pandemic. In the past, the City has been able to seek efficiencies in operations, shifted priorities, and deferred critical expenditures to work within the current revenue, but many of those tools have been used. While staff will seek efficiency in all services the City provides, there is little room to maneuver compared to the changes made durin g the Great Recession.

This leaves the City with some difficult choices, adjusting services levels to match revenues or revenue increases to maintain the standards the community expects.

Enterprise Funds Status

The Sewer Enterprise Fund forecast maintains stable reserves throughout the forecast period.

Beginning in 2023/24, a 3% rate increase is included in each year of the forecast period to keep up with rising operating, maintenance, and capital costs, and to maintain a sufficient fund balance for future bonding capacity. An interfund loan is shown beginning in 2024/25 of the forecast because it is projected that the collection of development impact fees for Sewer Major Facilities will be insufficient to cover the debt service payments. However, there are sufficient funds in the bond charge fund balance collected in prior years to continue the full $7.30 per month rebate to customers until 2026/27. The ability to continue to rebate funds back to ratepayers will be monitored closely throughout the forecast period.

To keep pace with the recycling and green waste contract increases, the approved 4% annual increase is projected for these operations. Additionally, a 4% rate increase is projected for the forecast period for street cleaning.

The Tr ansit Fund reflects enough revenues throughout the forecast period to support its operational and capital needs because of revenues from the Transportation Development Act, which includes Local Transportation Funds (LTF) and State Transit Assistance (STA) funds allocated to Transit based on population, taxable sales, and transit performance. With funding for Transit constantly in flux, and the Measure C sales tax due to expire after 2027, the types and levels of funding will be closely monitored to make any necessary adjustments to current service levels should the need arise.

The Planning and Development Services Enterprise Fund forecast maintains stable reserves throughout the forecast period. There have been several years of relatively high numbers of residential units per year; however, starting in 2021/22, those numbers have declined from the most recent three-year average of 918 units. As a result, the current fiscal year will draw from the fund’s working capital but will increase working capital in the projection years beginning in 2024/25. The fund maintains a healthy working capital balance throughout the forecast period.

FISCAL IMPACT
The forecast provides an opportunity to review the historical trends for actual results and consider current economic factors for future decisions. It provides guidance for the City to maintain fiscally sustainable operations into the future.

REASON FOR RECOMMENDATION
The financial forecast provides an assessment of the impacts of past budgetary policy and possible future outcomes based on current budget strategies. Enhancing services while maintaining financial sustainability are shown to be critical to the City’s future success. The forecast is a tool to be used for prudent management of the City’s resources.

ACTIONS FOLLOWING APPROVAL
The staff will receive comments from the Council to assist with the preparation of the 2024/25 Annual Budget.

Prepared by: Jay Schengel, Finance Director

Reviewed by: City Manager JH

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Five-Year
Financial Forecast
Through Fiscal Year 2028/29
Prepared March 2024
City of Clovis
ATTACHMENT 1
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CITY OF CLOVIS
Five-Year Financial Forecast
Through Fiscal Year 2028/29
PREPARED BY:

John Holt, City Manager
Andrew Haussler, Assistant City Manager
Jay Schengel, Finance Director
Gina Daniels, Assistant Finance Director
Jeff Blanks, Deputy Finance Director
Susan Evans, Finance Manager
Jose Reynoso, Senior Accountant
Jose Cortez, Accountant
Ran Chan, Accountant
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CITY OF CLOVIS

FIVE-YEAR FINANCIAL FORECAST

TABLE OF CONTENTS
I. INTRODUCTION
A.

Introduction, Executive Summary & Analysis of Funds ............. 1-5 II. GENERAL FUND
A. Summary ................................................................................. 7-10 B. Financial Summary Spreadsheet ............................................... 11 C. Revenue Sp readsheets ......................................................... 12-13 D. Expenditure Sp readsheets .................................................... 14-15 III. ENTERPRISE, INTERNAL SERVICE & DEBT SERVICE FUNDS
A. Water Ente rprise.................................................................... 17-19 B. Sewer Ente rprise ................................................................... 21-23 C. Community Sanitati on Enterprise .......................................... 25-27 D. Transit Ente rprise .................................................................. 29-31 E. Planning and Development Services Enterprise ................... 33-35 F. Internal Service & Debt Service ................................................. 36 155
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INTRODUCTION
The Five-Year Financial Forecast through 2028/29 represents a continuing effort to analyze the City’s long-term fiscal condition based upon a reasonable set of economic and operational assumptions. It is an import ant management tool used by both the City Council and senior management to identify fiscal trends and issues which must be addressed to assure continued financial stability. The set of forecasts contained in this report is not a prediction of what will occur. Rather, this forecast is a snapshot in time and an approximate view of what could occur in the future if all the assumptions are realized. As with any foreca st or prediction, the assump tions and projections for the nearer years carry more certainty and confidence than for the years further into the future.

While the forecast has become a valuable management tool to examine the ever- changing fiscal conditions the City is faced with, we have also learned of its limitations.

The first few years of the forecast are a fa irly good indicator of coming events while the later years are subject to less certainty as actual economic conditions become known.

Also, the many financial and regulatory changes by the State which require new programs and other unanticipated expenses and adjustments can have a dramatic financial impact to the City’s revenue and expenditures. Despite these challenges, staff is committed to providing the best projections for these year s based upon what is know n at the time in order to reveal trends in both revenue and expendi ture growth or decline, while staying abreast of local, state and nat ional economic conditions and policies that will impact the City’s financial health.

The report reviews actual financial performance over the past three years, determines an estimated financial performance for the current year, and projects financial performance for the next five years. All the forecasts are based upon a specific set of assumptions that are utilized throughout t he report and identified with each forecast. In addition, the report contains a mid-year review for the current fiscal year.

The report is presented to initiate discussion that will ultimately result in policy guidelines for the development of the 2024-25 Annual City Budget a nd the Five-Year Community Investment Program and budgetary planning for future years. This forecasting tool has proven useful for examining spending policies which have resulted in the City’s ability to live within its means, provide for important programs and adequate service levels for the growing community, and begin to set aside re serve funding for major capital investment in public facilities.

In 1986, Fresno County voters passed Measure C, a half-cent sales tax that improves the overall quality of Fresno County’s transportation system, including the County and all its 15 cities. In November 2006, Fresno County voters chose to extend Measure C for an additional 20 years through 2027. At present, Fresno County’s current half-cent sales tax Measure C will expire in 2027 resulting in a si gnificant loss of revenue which will impact several City departments. These funds help to fund the design and construction of many street, pedestrian, and bicycle improvements throughout the City each year. Additionally, the funds are used to leverage grant funding, including grant match requirements. Finally, 1 157
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the funds sustain the operation of the City’s Transit program. If the Measure C renewal effort is unsuccessful, the City will have to make some very hard decisions regarding the projects and services currently being completed and provided. The impact of the loss of Measure C sales tax would be significant to Clovis but the loss of revenue has not been reflected in this year’s Forecast in fiscal year’s 2027/28 and beyond, as there is still time for Fresno County voters to pass an extension on Measure C.

EXECUTIVE SUMMARY
The current Five-Year Financial Forecast is a shift from recent years in the General Fund.

The forecast projections indica te that there may not be sufficient resources to maintain current operations or increase staffing to meet the growing demand for services at established levels, even if revenues meet expectations.

The City’s Staffing for Adequate Fire and Emergency Response (SAFER) grant, which funded the hiring of additional fire fighters in May 2021 for Fire Station 6, will end this year. From that point forward, the General Fund will incur the additional cost of the nine firefighters – approximately $1.5 million annually. In December 2023, the City partnered with the City of Fresno to apply for the Organi zed Retail Theft Prevention grant from the Board of State and Community Corrections (BSCC). Clovis received approximately $6.0 million for a three-year period to cover five police officers and one police service officer to address increasing retail theft crime in the City. The BSCC grant will end in 2026/27.

From that point forward, the General Fund will incur the additional cost of the six new police positions – approximately $1.2 million annually.

It should be noted that this forecast includes a limited transfer to the General Government Facilities Fund for the next fiscal year but d oes not include transfers for the other four forecasted years due to lack of funding. Transfers to General Government Facilities Fund are for future capital projects and without f unding, one-time capital projects including public facilities will not be possible. Finally , ongoing transfers to the emergency reserve have been ceased due to the same constraint s; however, the reserve balance remains above the 15% minimum throughout the forecast period.

The Five-Year forecast for the General Fund shows that expenses are growing faster than revenues over the five-year period. The current fiscal y ear and next end with a positive fund balance. Beginning in 2024/25, staff is forecasting that total expenses will exceed revenues by $1.3 million, and this imbalance worsens every year thereafter. The only additional staff positions in the forecast are three sworn police officers per year, for a total of 15 over the five years. To address this imbalance, we will need to begin cutting costs over the next 18 months in the Gener al Fund or pursue an additional revenue source.

In an effort to engage the community regarding these challenges and potential solutions, we recently conducted a community survey to obtain input on service priorities. Some of the key priorities identified by our community members include:
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 Keeping public areas safe and clean

Retaining local small businesses and jobs
 Maintaining the City’s long-term financial stability
 Maintaining 911 emergency medical, police, and fire response  Maintaining streets and roads
 Ensuring emergency rescue workers have updated life-saving tools such as the “jaws of life”
 Addressing homelessness
As we navigate through some of the financ ial challenges ahead, we are exploring innovative approaches to ensure the continued provision of high-quality services. This may involve a comprehensive review of Cit y operations, prioritizing projects, and continuing to seek input from our employee s and residents on their preferences for the allocation of resources. We will continue to reach out to the community in preparation for the 2024/25 Annual Budget presentations in May and June 2024.

The Water Enterprise Fund forecast maintains adequate but declining reserves with annual 3% rate increases that have been adopted and are included in each year of the forecast. The forecast also includes continued contributions to the reserves for drought contingency and for the Sustainable Groundw ater Management Act (SGMA) through 2028/29. In 2020/21, there was a $5 million down payment as required by the Firm Water Supply Agreement with the Fresno Irrigation District (FID). The remaining balance of $30 million will be paid by development impact fees in future years. The forecast includes an interfund loan of $7.5 million in 2021/22 from the Trichloropropane (TCP) reserves to General Services to fund the construction of Fire Station 6, and annual loan repayments for ten years that began in 2022/23. This loan will not affect t he City’s ability to treat for TCP during the term of the loan. A water rate study is currently in progress and is expected to be completed in the 2024 cale ndar year with a goal of ensuring adequate revenues to operate the water system.

The Sewer Enterprise Fund forecast maintain s stable reserves throughout the forecast period. Beginning in 2023/24, a 3% rate increase is included in each year of the forecast period to keep up with rising operating, maint enance, and capital costs, and to maintain a sufficient fund balance for future bonding capacity. An interfund loan is shown beginning in 2024/25 of the fo recast because it is projec ted that the collection of development impact fees for Sewer Major Faci lities will be insufficient to cover the debt service payments. However, there are suffic ient funds in the bond charge fund balance collected in prior years to continue the fu ll $7.30 per month rebate to customers until 2026/27. The ability to continue to rebate funds back to ratepayers will be monitored closely throughout the forecast period.
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The Community Sanitation Fund maintains stable reserves in this forecast. A 4% annual increase, or portion thereof, was approved by City Council in November 2004 to be implemented as necessary. For Refuse, a 4% rate increase is projected for the forecast period. To keep pace with the recycling and green waste contract increases, the approved 4% annual increase is projected for t hese operations. Additionally, a 4% rate increase is projected for the forecast period for street cleaning.

The Transit Fund reflects enough revenues throughout the forecast period to support its operational and capital needs because of incr eased revenues from the Transportation Development Act, which includes Local Tr ansportation Funds (LTF) and State Transit Assistance (STA) funds allocated to Trans it based on population, taxable sales, and transit performance. With funding for Transit constantly in flux, and the Measure C sales tax due to expire after 2027, the types and leve ls of funding will be closely monitored to make any necessary adjustments to current service levels should the need arise. Project- specific funding, including SB1 and various cap-and-trade grants, are used for capital expenses for enhancement of rider amenities . Beginning with the 2017/18 fiscal year, the Transit Fund was required to defer revenue that it had received but not yet spent. Any working capital that is required to be defe rred can be seen on the Transit Fund forecast on the line labeled “Deferred Revenue.”
The Planning and Development Services Ente rprise Fund forecast maintains stable reserves throughout the forecast period. The reserves are included in case of a slow- down and prudent funding is ma intained to absorb developm ent declines. There have been several years of relatively high numbers of residential unit s per year; however, starting in 2021/22, those numbers have declined from the most recent three-year average of 918 units. As a result, the current fiscal year will draw from the fund’s working capital but will increase working capital in the projection years beginning in 2024/25. The fund maintains a healthy working capital balance throughout the forecast period.

Internal Service Funds are projected to be self-balancing throughout the forecast period.

Each of the Internal Service Funds is co ntinually monitored, and more cost-effective programs are implemented wherever possible to reduce costs to all other City operations.

Debt Service Funds will be fully funded to make all debt payments and meet all legal obligations.

ANALYSIS OF FUNDS
The purpose of this forecast is to prov ide the City Council and senior management with an early identification of financial trends. With early detec tion, financial trends identified as possible problems can be dealt with in a reasonable manner rather than waiting for a crisis to occur.

The City’s Annual Budget represents a total financing plan for all City operations and must be analyzed by its component par ts to make any meaningful adjustments. Unlike a 4 160
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private holding company, the City cannot remove cash from any one enterprise operation to help support general tax funded operations. Although there is certainly some financial interdependence between the funds, such as inte rnal service fund charges to allocate common costs, each fund represented in the budget must stand alone.

When analyzing City operations, it is appropriat e to look at the budget department by department. However, when reviewing long range fina ncial policies, it is best to look at the fund structure rather than the department structure. The major fund groups reviewed in this forecast are the operating funds of the City, including:

General Fund - This fund includes the functions of general government, including elected officials, administration and finance, public safety, and some field maintenance activities, such as parks, street lighting, and street maintenance.

Enterprise Funds - These funds include operations for water, sewer, solid waste, street cleaning, transit, and planning and development services.

Internal Service Funds - These funds include property and liability insurance, employee benefits, fleet maintenance, and general services.

Debt Service Funds - These funds include all debt servic e activity for which the City is responsible.

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GENERAL FUND
Current Year – 2023/24
The 2023/24 Annual Budget was developed to grow the City’s operations to match growth and provide targeted investm ents in the City to impr ove the quality of life fo r its residents. Eight new positions were added in the General Fund to help with the City’s growth along with continued investments in community programs such as parks, senior services and recreation programs. Developing accurate revenue estima tes during a constantly evolving economy has proven to be challenging to help pay for growth in positions and community programs. Rising interest rates, inflation at a forty-year high, along with production and supply chain disruptions have compounded the uncertainty. Based on cu rrent estimates, revenues are currently projected to be approximately $0.4 million below expenditures for fiscal year 2023/24.

General Fund revenues are projected to exceed t he current working budget by $0.2 million for the current fiscal year. There are many increases that are projected for this current year, but most of those increases are being offset by a significant decrease to Sales Tax receipts. Since the quarter ended March 2023, Sales Tax revenue has been declining compared to the same period in the prior year. Sales Tax revenues are c urrently 3% less than the prior year’s receipts. Sales Tax revenues have been reduced by $2.0 million in the current year based on this trend. State reimbursements for wildfires are coming in with an additional $0.5 million over working budget. Property Taxes are projected to be $0.9 milli on above budget. If Card Room Fees remain flat for the rema ining months, this category will experience a reduction of $0.1 million from the prior year. Fr anchise Fees ar e projected to be declining by $0.1 million as more residents are opting into s treaming serv ices for home entertainment which are not subject to Franchise Fees. Positively, the Cit y was awarded a Police grant for $6.0 million to fund five police officers and a police service officer. $0.6 million of this grant was projected for the current year. All additional grant rev enues projected are offset with corresponding additional expenditure increases in s alaries, benefits, and ov ertime allowing the City to improve public safety services des pite the r evenue constraints being exper ienced. In summary, this leaves the operating budget projected at a deficit of $0.4 million for the current fiscal year.
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Forecast Years – 2024/25 through 2028/29
Revenu
es
Property taxes and sales taxes are the two l
argest sources of discretionary revenue making up
81% of the total discretionary revenues on av erage; franchise fees, business licenses, and transient occupancy taxes make up most of the remainder. Property tax growth is largely driven by growth in the City. When residential, commercial, or industrial growth occurs, there is a corresponding increase in the demand for servic es. However, the incr ease in property tax revenues to support the additional demand for serv ices will not be received by the City until potentially two years after the gr owth occurs. In addition, the pr operty tax rate cannot exceed 2% growth annually due to Proposition 13 statutory limitations. Property tax growth during the forecast period is projected to increase at a rate corresponding to the 15-year average of approximately 800 single and multi-fa mily residential units. The forecast does not project a prolonged housing downturn because t hose are difficult to anticipat e. However, if one was to occur, this would result in property tax growth being lower than forecasted.

Sales Tax is projected to exper ience a decrease of 1% in 2023/ 24 after experiencing the first reduction in growth in 2022/23 of $921,000 or 3% since the Great Recession. Prior to the 2022/23 fiscal year, the City experienced robus t growth in 2020/21 and 2021/22 totaling 36%, which is unprecedented. Sales tax is now declining due to inflationary pressures on households, shifting household dollars away from discretionary spending as a larger portion of income goes to essentials such as non-tax able food, transportation, and housing costs. For the remaining projected years, Sales Tax is expected to experience normalized growth at 3% annually with population growth at 700-800 residential units per year.

Growth in Franchise Taxes is largely due to electricity rate increases. As more households move away from traditional hard-wired phone and cable TV service towards cellular and satellite services which are not taxed, there is a decline in franchise taxes for these services.

All other discretionary revenues are forecast to increase at average growth plus inflation based on the Pacific Cities Consumer Price Index for October 2023 of 4%.

PERS
PERS costs are projected to continue to rise signi ficantly during the fore cast period due to the
overall stock market declines resulting in a decline of investment returns for the PERS investment portfolio. Over the last severa l years, PERS has cont inued to underperform its expected rate of return of 6.8%. In 2021/22 and 2022/23, their rate of return was negative

6.1% and 5.8%, respectively. At this point, the full impact of the investment fluctuations has not been determined, however. The following chart shows the expected General Fund PERS costs, both as a percentage of salary and in dollars, for the forecast period. 8 165
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As can be seen in the chart, annual General Fund PERS costs are pr ojected to rise by almost $5 million between the current year and the end of the forecast per iod. The impact of the PERS costs is significant; those costs will rise from 13% of t he General Fund budget a few years ago to 16% by 2028/29. Essentially, that means the level of service plus the transfers to the reserve that can be provided in 2028/29 will be only 97% of what could have been provided without this rise in PERS costs.

Approach to the Forecast
The Five-Year Financ
ial Forecast represents staff’s best estimate of the City’s finances for the next five years and will be the basis on which the budget is developed. The forecast is structurally sound but demonstrat es that expenses are growin g faster than revenues and future years will be structurally unbalanced unl ess changes are made to reduce expenses or increase revenues. Some of the components of these revenues, expenditures, and transfers are more easily controllable than others. Majo r increases to revenues, either through tax increases or extraordinary commerci al growth, are not currently rea lized at this time so they were not considered in the development of the fo recast. In addition to major increases in revenues that were not considered in the fore cast, City Departments were asked during the development of the forecast for a list of thei r new expenditures that are “absolutely necessary” for their department to be successful during the forecast per iod. These essential expenditures included items such as positions, public safety communication equipment, building repairs, and facility replacement. In the curr ent projected condition of the General Fund Forecast, incurring these additional expenditures was deemed infeasible , so they were not considered in the development of the forecast. T he total amounts of these essent ial expenditures that were not included in the Forecast were approximately $17 million.

Growing Demands
The City continues to grow, and in recent year s, i
t has grown fast er than the long-term
average. The growth drives some revenue growth, but it also drives a growing demand for services. Police and Fire comprise the larges t expenditures in the Gener al Fund (87% of the City’s discretionary revenues go to Police and Fi re) and are most impacted by this growing 9 166
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demand. Staff will continue to evaluate different ways of delivering services using technology, social media, and best practi ces to narrow the gap between in creased demand for services and the City’s ability to respond without loweri ng service levels. Failure to grow these departments, as well as other General Fund departments at a rate corresponding to the growth of the City, will eventually result in a reduction in the level of service for our residents.

The Forecast shows that Clovis is on an unsust ainable fiscal path with si gnificant challenges beginning in the 2025/26 fiscal year. Since 2008, the City has been st ruggling to meet increasing service needs in the community. The infeasibility of keeping up with rising costs and service demands while current revenue stream s aren’t designed to match those needs is evident. The volatile revenues during the pandemic stayed the issue for several years, but we are now seeing a new normal that is similar to the challenges pre-pandem ic. In the past, the City has been able to seek efficiencies in operati ons, shifted priorities, and deferred critical expenditures to work within t he current revenue, but many of those tools have been used.

While staff will seek efficiency in all services t he City provides, there is little room to maneuver compared to the changes made dur ing the Great Recession. This leaves the City with some difficult choices, adjusting services levels to match revenues or revenue increases to maintain the standards the community expects.

The City has never fully recovered from the Great Recession from a financial standpoint. With inflation being what it has for the past few y ears, expenses for City operations are growing faster than the City’s revenue base. Between 2007 and 2023, we have seen a 13% increase in the total number of City empl oyees and a 39% increase in the population of the City. At some point, it will be difficult to continue to pr ovide the same level of service our residents have become accustomed to.

How has the City been able to maintain this level of service over the pa st fifteen years? In 2007, for example, the Police Department was budgeted for 117 sworn officers. In the recession that followed, the City is just now back to being budgeted for 117 sworn officers.

Over the past fifteen years, we have taken a ma jority of what we had in prevention programs and moved it all to patrol. We have already r educed or eliminated; FBI task force officer, municipal code enforcement, juveni le counseling, Police Activities League (PAL), Drug Abuse Resistance Education (D.A.R.E.), community watch, community events, explorer post, community day school resource officer, reduc ed traffic unit, eliminated separate gang and narcotics unit, and eliminated our bike and mounted patrol units. A similar story could be told in every department.
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CITY OF CLOVIS

General Fund Financial Forecast - Summary
(dollars in thousands)
2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Beginning Available Fund Balance 4,110 1,280 8,420 8,060 3,420 730 (2,240) (5,870) (9,810) Reappropriation/Encumbrances 290 (790) 230 (1,250)

REVENUES
Discretionary 66,100 73,630 76,290 80,030 82,960 85,100 87,970 90,910 93,940 Non-Discretionary 30,440 30,170 23,340 25,610 25,710 26,150 26,170 26,190 26,850 Total Revenues 96,540 103,800 99,630 105,640 108,670 111,250 114,140 117,100 120,790

EXPENDITURES
Public Safety 58,590 63,300 72,210 79,210 82,130 85,370 88,200 90,900 94,290 Public Utilities 10,600 11,000 12,400 13,820 14,380 14,790 15,100 15,460 15,870 General Government 8,630 9,660 10,700 13,050 13,500 13,710 14,120 14,330 14,880 Total Expenditures 77,820 83,960 95,310 106,080 110,010 113,870 117,420 120,690 125,040 Resources Above/(Below) Operating Expenditures 18,720 19,840 4,320 (440) (1,340) (2,620) (3,280) (3,590) (4,250)

ADDITIONAL ITEMS
Transfers Out to General Government Facilities Fund (11,950) (5,550) (2,020) (2,580) (1,000) 0000 Transfers Out to PDS/Projects (300) (310) (300) (370) (350) (350) (350) (350) (350) Transfers Out to Fleet Fund (6,040) (3,010) (990) 000000 Total Additional Items (18,290) (8,870) (3,310) (2,950) (1,350) (350) (350) (350) (350) Net Increase/(Decrease) to Fund Balance 430 10,970 1,010 (3,390) (2,690) (2,970) (3,630) (3,940) (4,600)

OTHER ITEMS
(Use of)/Addition to Emergency Reserve 3,550 3,040 1,600 000000 T o t a l O t h e r I t e m s 3 , 5 5 0 3 , 0 4 0 1 , 6 0 0 000000 Ending Available Fund Balance 1,280 8,420 8,060 3,420 730 (2,240) (5,870) (9,810) (14,410) Emergency Reserve-(Dollars) 16,360 19,400 21,000 21,000 21,000 21,000 21,000 21,000 21,000 Emergency Reserve as a % of Expenditures 21.00% 23.10% 22.00% 19.80% 19.10% 18.40% 17.90% 17.40% 16.80%

PROJECTEDESTIMATEDACTUALS
General Fund Summary 2/28/2024 4:27 PM
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CITY OF CLOVIS
General Fund - Financial Forecast (dollars in thousands)

REVENUES ESTIMATED
2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Residential Units (SF + MF) 1,238 859 658 550 700 750 800 800 800 Discretionary
Property Taxes
16,960 18,230 19,890 21,360 22,260 22,340 23,190 24,050 24,930 Property Tax In Lieu-VLF 11,160 11,900 12,910 13,880 14,350 14,910 15,520 16,160 16,820 Sales Tax 27,180 30,640 29,720 29,500 30,390 31,300 32,240 33,210 34,210 Franchise Fee 2,600 2,770 2,950 3,150 3,280 3,400 3,500 3,600 3,700 Business License Tax 3,710 4,000 4,120 4,410 4,670 4,900 5,100 5,300 5,510 Other Taxes 4,100 5,780 6,040 7,070 7,350 7,570 7,720 7,870 8,030 Interest 120 40 400 410 410 420 430 440 450
Other Revenues-Discretionary 270 270 260 250 250 260 270 280 290 Total Discretionary 66,100 73,630 76,290 80,030 82,960 85,100 87,970 90,910 93,940 Non-Discretionary
Community Facility Fees 2,110 2,170 2,680 3,250 3,520 3,780 4,020 4,270 4,530 Sales Tax-Public Safety 350 470 520 480 490 500 520 540 550 Licenses & Permits 40 60 70 80 80 80 80 80 80
Fines & Forfeitures 150 190 260 190 200 200 200 200 200 Building Rentals 0 50 50 250 250 260 270 280 290
State Subventions-Gas Tax 1,340 1,580 1,780 2,480 2,520 2,550 2,580 2,610 2,640 Grants 3,410 3,900 3,110 3,060 2,270 1,950 1,340 700 700 From Other Agencies 840 620 880 830 870 900 920 940 960 Current Services 1,380 1,640 2,280 2,120 2,230 2,300 2,350 2,400 2,450 Landscape Maintenance Charges 4,000 4,270 4,650 5,300 5,510 5,680 5,790 5,910 6,030 Other Revenues-Non Discretionary 10,770 8,780 410 590 610 630 640 650 660 Impact/Rental Fees 1,760 1,830 1,870 1,960 2,040 2,100 2,140 2,180 2,220 Admin Charges 4,290 4,610 4,780 5,020 5,120 5,220 5,320 5,430 5,540 Total Non-Discretionary 30,440 30,170 23,340 25,610 25,710 26,150 26,170 26,190 26,850 Total Revenues 96,540 103,800 99,630 105,640 108,670 111,250 114,140 117,100 120,790

ACTUALS PROJECTED
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Revenue Assumptions (dollars in dollars)
PROPERTY TAXES:

2.00% $203,000,000 18.34% of 1%
Increase in Assessed Value above is based on 700 residential units Nonresidential Units based on % of Residential Units is 23%

PROPERTY TAX IN LIEU-
VEHICLE LICENSE FEES (VLF): INCREASE BY ASSESSED VALUE GROWTH 3.40% (Based on 550 units) SALES TAX: CURRENT CPI

4.00% 1.00% 1,900 PER YEAR $251
COUNTY SHARE: 5.00% OF GROSS SALES TAX (Based on 700 units) 2024/25
SALES TAX GROWTH %: PROJECTED 3.0%
FRANCHISE FEE: CURRENT NEW RES UNITS FEE PARTICIPATION % P G & E CPI PER YEAR OF GROSS 50.00% Comcast/AT&T $250 Per Unit per Mo

4.00% 700 1.00% $90 Per Unit per Month
Note: 5 year average for residential units is 940, 10 year average is 955, 15 year average is 797 units BUSINESS LICENSE TAX: 4.00% INCREASE BY CURRENT CPI NEW BUSINESSES 2.00% OTHER TAXES: Includes Transient Occupancy Tax, Cardroom Fees, and Real Property Transfer Tax

4.00% INCREASE BY CURRENT CPI
INTEREST RATE: 3.00% ON PRIOR YEAR'S BALANCE
OTHER REVENUES: 4.00% INCREASE BY CURRENT CPI
COMMUNITY FACILITY FEE: 470 ANNUAL FEE: $282 CURRENT CPI: 4.00% SALES TAX-PUBLIC SAFETY: PROPOSITION 172 - HALF CENT SALES TAX FOR PUBLIC SAFETY - ESTIMATES PROVIDED BY CONSULTANT LICENSES & PERMITS: 4.00% INCREASE BY CURRENT CPI
FINES AND FORFEITURES: PARKING AND VEHICLE $200,000 BASED ON THREE YEAR AVERAGE BUILDING RENTALS: 2.00% ANNUAL INCREASE
STATE SUBVENTIONS: GAS TAX
PER CAPITA $14.30 1,900 PER YEAR (Based on 700 units)
Gas Tax Per Capita based on last year actuals
GRANTS: $700,000 CURRENT AVERAGE OF ONGOING GRANTS
FROM OTHER AGENCIES: 4.00% INCREASE BY CURRENT CPI
CURRENT SERVICES: 4.00% INCREASE BY CURRENT CPI

LANDSCAPE MAINTENANCE
CHARGES: 4.00% INCREASE BY CURRENT CPI
IMPACT/RENTAL FEES: BASED ON ADD'L ROUTES PROJECTED IN THE ENTERPRISE FUND AND INCREASE BY CURRENT CPI ADMIN CHARGES: 2.00% ANNUAL INCREASE
CITY TAX RATE (Before reductions)

SALES TAX RATE POPULATION GROWTH PER CAPITA PER YEAR

ANNUAL INCREASE INCREASE IN ASSESSED VALUE

POPULATION GROWTH
2/3 OF NEW RESIDENTIAL UNITS:

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CITY OF CLOVIS
General Fund - Financial Forecast (dollars in thousands)

EXPENDITURES ESTIMATED
2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29

PUBLIC SAFETY
Salaries
Police - Sworn 9,890 9,820 11,740 13,470 14,770 15,390 16,030 16,680 17,350 Fire 6,040 6,810 7,640 7,770 8,000 8,160 8,320 8,490 8,660 Public Safety - Management 3,380 3,860 4,330 4,120 4,240 4,320 4,410 4,500 4,590 Police - Non Sworn 3,790 3,890 4,250 4,980 5,130 5,230 5,330 5,440 5,550 Fire - Non Firefighters 220 300 340 360 370 380 390 400 410 Overtime
Overtime - Police 2,880 3,090 3,320 3,460 3,600 3,710 3,780 3,860 3,940 Overtime - Fire 2,880 2,800 2,620 2,540 2,100 2,160 2,200 2,240 2,280 Extra Help 760 820 1,130 1,090 1,090 1,090 1,090 1,090 1,090 Benefits
Health 3,510 3,640 3,830 4,400 4,760 5,140 5,550 5,990 6,460 Retirement 9,140 10,510 12,400 13,670 14,890 15,650 16,310 16,920 18,160 Other 3,290 3,650 4,300 4,900 4,620 4,710 4,800 4,900 5,000 SMS 12,250 13,490 15,530 17,560 17,830 18,680 19,210 19,590 19,980 Capital Outlay 560 620 780 890 730 750 780 800 820
Total Public Safety 58,590 63,300 72,210 79,210 82,130 85,370 88,200 90,900 94,290

PUBLIC UTILITIES
Salaries 2,350 2,400 2,780 3,110 3,200 3,260 3,330 3,400 3,470 Overtime 120 130 130 120 120 120 120 120 120
Extra Help 10 30 40 0 0 0000
Benefits
Health 540 530 550 670 720 770 820 880 940
Retirement 450 510 540 630 690 700 690 710 770
Other 360 320 280 280 290 300 310 320 330
SMS 6,740 7,020 8,040 8,950 9,310 9,590 9,780 9,980 10,180 Capital Outlay 30 60 40 60 50 50 50 50 60
Total Public Utilities 10,600 11,000 12,400 13,820 14,380 14,790 15,100 15,460 15,870

GENERAL GOVERNMENT
Salaries 3,540 3,730 3,830 4,220 4,350 4,440 4,530 4,620 4,710 Overtime 10 50 10 20 20 20 20 20 20
Extra Help 170 440 610 800 800 800 800 800 800
Benefits
Health 650 660 660 790 850 910 970 1,040 1,110
Retirement 710 830 850 1,020 1,110 1,130 1,110 1,140 1,230 Other 250 270 290 340 350 360 380 410 450
SMS 3,290 3,680 4,420 5,590 5,950 5,980 6,240 6,220 6,480 Capital Outlay 10 0 30 270 70 70 70 80 80
Total General Government 8,630 9,660 10,700 13,050 13,500 13,710 14,120 14,330 14,880 Total Expenditures 77,820 83,960 95,310 106,080 110,010 113,870 117,420 120,690 125,040

ACTUALS PROJECTED
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Expenditure Assumptions (dollars in thousands)
SALARIES: 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 POLICE-CPOA 7/1 3.00% 3.00% 2.00% 2.00% 2.00% 2.00% SALARY BASE $13,470 $14,460 $15,070 $15,700 $16,350 $17,010 Additional Officers-Salary $0 $310 $320 $330 $330 $340
Number of Additional Officers 10 3 3 3 3 3
Additional Non-Sworn Positions 2 0 0 0 0 0
Total Sworn Officer Positions 122 125 128 131 134 137
FIRE 7/1 3.00% 3.00% 2.00% 2.00% 2.00% 2.00%
SALARY BASE $7,770 $8,000 $8,160 $8,320 $8,490 $8,660
Additional Firefighter-Salary $0 $0 $0 $0 $0 $0
Number of Addl Firefighters 0 0 0 0 0 0
Total Sworn Positions 67 67 67 67 67 67
PUBLIC UTILITIES 7/1 3.00% 3.00% 2.00% 2.00% 2.00% 2.00% SALARY BASE $3,110 $3,200 $3,260 $3,330 $3,400 $3,470
Additional Salaries-Park/Street $0 $0 $0 $0 $0 $0
Addl Park/Street employees 0 0 0 0 0 0
GENERAL GOVT 7/1 3.00% 3.00% 2.00% 2.00% 2.00% 2.00% MANAGEMENT 7/1 3.00% 3.00% 2.00% 2.00% 2.00% 2.00% OVERTIME: INCREASE BY CPI 4.00% 3.00% 2.00% 2.00% 2.00% EXTRA HELP: FLAT FOR NEXT FIVE YEARS
HEALTH: INCREASE PER YEAR 7.0%
RETIREMENT: 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 POLICE-SAFETY 56.40% 58.98% 60.10% 61.00% 61.30% 63.40% FIRE 56.40% 58.98% 60.10% 61.00% 61.30% 63.40%
PUBLIC UTILITIES 28.70% 30.00% 30.00% 29.10% 29.40% 30.70% GENERAL GOVERNMENT 28.70% 30.00% 30.00% 29.10% 29.40% 30.70% MANAGEMENT 28.70% 30.00% 30.00% 29.10% 29.40% 30.70%
PERS EE COST SHARING -MISC -8.40% -8.40% -8.40% -8.40% -8.40% -8.40% PERS EE COST SHARING -SAFETY -8.00% -8.00% -8.00% -8.00% -8.00% -8.00% WORKERS COMP: Police-CPOA 15.07% 15.00% 15.00% 15.00% 15.00% 15.00% (included in other benefits) Fire 3.49% 3.00% 3.00% 3.00% 3.00% 3.00% Mgmt & Admin 1.85% 2.00% 2.00% 2.00% 2.00% 2.00%
Public Utility 4.13% 4.00% 4.00% 4.00% 4.00% 4.00%
OTHER BENEFITS: Previous year's amount increased by contracted and estimated salary increases. Includes 2% of non-safety salaries for deferred comp, 1% of total salaries for sick leave incentive, 1.45% for medicare and 1% for other benefits.

OTHER SMS: INCREASE BY CPI 4.00% 3.00% 2.00% 2.00% 2.00% CAPITAL OUTLAY: INCREASE BY CPI 4.00% 3.00% 2.00% 2.00% 2.00% FOUR YEAR AVERAGE-PUBLIC SAFETY $710
FOUR YEAR AVERAGE-PUBLIC UTILITIES $50 + ADDITIONAL EQUIP FOR NEW EMPLOYEES FOUR YEAR AVERAGE-GEN GOVT $70
CONTINGENCY RESERVE: Maintain not less than 15% with a goal to reach 25% of total expenditures. See the Summary Sheet for reserve amounts. (PERS ESTIMATE)
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ENTERPRISE FUNDS

The purpose of the forecast for the Enterprise Funds is to provide the City Council and the City Manager with an early identificati on of financial trends, along with the future financial costs of legislative and regulatory require ments, and the ability to res pond appropriately. Enterprise Funds, by definition, are supported by rates set to recover the full cost of services, including capital outlays and debt service. The rate setting process requires advance planning, preparation of rate studies, a public hearing process, and a final decision to implement new rates if approved. This process can take up to six months to complete. For this reason, the forecast is a critical management tool for the City.

Further detail regarding each Enterprise Fund is discussed in the following pages. Annually, staff re-evaluates all enterprise operations to determine if any adjustments to rates are needed. At this time, water, sewer, and community sanitation enterprise operations have increases approved sufficient to carry the operat ions through the forecast period, barring any unforeseen or catastrophic event. Once these rate increases meet their objectives, staff will begin to evaluate implementing smaller, more measured increases on an annual basis to avoid large one-time increases.

Water Enterprise

The Water Enterprise Fund is projected to have a working capital balance of approximately $17.9 million at June 30, 2024. The City Council approved adjusted water rates in the Water Enterprise Fund beginning in June 2016 to comp ly with state legal r equirements regarding a tiered water rate structure. The rate adjustment was revenue neutral. Council also approved a 3% annual increase that can be implemented when necessary to fund the increased cost to treat and distribute potable water, for capital improvements, and to provide debt service coverage for the 2013 Surface Water Treatment Plant bonds. A 3% rate increase to water rates is included in each of the five years of the projected forecast. In 2020/21, there was a $5 million down payment as required by the Fi rm Water Supply Agreement with the Fresno Irrigation District (FID). The remaining balance of $30 million is anticipated to be paid by development impact fees in future years. In 2016/17, the Water Enterprise Fund received a legal settlement for Trichloropr opane (TCP) treatment. The Water Enterprise Fund is required to treat potable water for any TCP present , and a reserve for TCP treatment has been established for the treatment costs. Included in 2023/24 is a $1.7 million transfer from the Parks Development Fund to reimburse the Water Enterprise Fund for its share of a property purchase for a future basin and park site. The capital outlay includes an expenditure of $2.5 million per year for five years to fund an Ad vanced Metering Infrastructure (AMI) project.

Contributions to the reserv es for the Sustainable Groundwat er Management Act (SGMA) and for drought contingency have been suspended during the forecast period. A water rate study is currently in progress and is expected to be co mpleted in the 2024 Calendar Year. It is anticipated that a Pro position 218 protest hearing to incr ease water charges will be needed in 2025 to generate funds for high-cost maintenanc e projects and to sustain a revenue neutral budget with rising operation and maintenance costs.
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AGENDA ITEM NO. 16.

Actual Actual Actual Estimated Projected Projected Projected Projected Projected 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 BEGINNING WORKING CAPITAL 27,100 22,510 22,060 20,210 17,940 13,870 11,390 8,980 6,890

REVENUES
WATER CHARGES 18,580 19,190 19,980 21,920 22,700 23,520 24,370 25,250 26,150 DBCP-LEGAL SETTLEMENTS 240 130 210 170 180 190 190 190 190 TOTAL REVENUES 18,820 19,320 20,190 22,090 22,880 23,710 24,560 25,440 26,340

EXPENDITURES
SALARIES 3,100 3,190 3,630 3,920 4,100 4,320 4,520 4,700 4,790 EXTRA HELP 100 2 0000000
OVERTIME 120 130 140 150 150 150 150 150 150

BENEFITS
RETIREMENT 620 680 710 840 890 930 940 990 1,070
HEALTH 570 570 590 750 810 870 930 1,000 1,070
OTHER 510 390 410 360 430 450 470 490 500
SERVICES, MATERIALS & SUPPLIES 14,180 11,900 11,350 14,250 15,880 15,190 15,430 15,670 15,280 MEMBRANE REPLACEMENT 300 45 0000 1 ,100000
TCP TREATMENT 100 100 150 150 150 150 150 150 150
CAPITAL OUTLAY 1,420 910 3,720 4,380 3,780 3,780 3,780 3,780 3,780 TOTAL EXPENDITURES 20,930 18,320 20,720 24,800 26,190 26,940 26,370 26,930 26,790

OTHER REVENUE AND EXPENSE
INTEREST/RENTAL/GRANTS 620 1,250 760 440 440 750 750 750 750 620 1,250 760 440 440 750 750 750 750
TRANSFERS-OUT (CAPITAL) (1,000) (1,000) (500) (500) (500) (500) (500) (500) (500) WATER BANKING LOAN TO DEV FUND 000000000
PARK DEV PAYBACK - BASIN/PARK 0 0 0 1,70 000000
INTERFUND LOAN TO GENERAL SERVICES 0 (7,500) 770 770 770 770 770 770 770 CONTRIBUTION-SURFACE WTP (750) (750) (750) (750) (750) (750) (750) (750) 0 MEMBRANE REPLACEMENT RESERVE 300 450 (100) (100) (100) 1,100 (250) (250) (250) RESERVE FOR DROUGHT CONTINGENCY (500) (500) (500) (500) 00000 RESERVE FOR SGMA (1,250) (1,000) (1,000) 000000
RESERVE FOR TCP TREATMENT 100 7,600 0 (620) (620) (620) (620) (620) (620) ENDING WORKING CAPITAL 22,510 22,060 20,210 17,940 13,870 11,390 8,980 6,890 6,590 RESERVE FOR MEMBRANE REPLACEMENT 1,430 980 1,080 1,180 1,280 180 430 680 930 RESERVE FOR DROUGHT CONTINGENCY 6,000 6,500 7,000 7,500 7,500 7,500 7,500 7,500 7,500 RESERVE FOR SGMA 3,000 4,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 RESERVE FOR TCP TREATMENT 15,250 7,650 7,650 8,270 8,890 9,510 10,130 10,750 11,370

CITY OF CLOVIS
Water Enterprise - Financial Forecast (dollars in thousands) Water 2/27/2024 2:09 PM
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AGENDA ITEM NO. 16.

Bi-monthly Meter Charges: Residential - $26.12 Commercial - $21.02 Residential Usage Rates: $1.07 per 1,000 gallons for 0 to 23,000 gallons, $1.78 per 1,000 gallons for 23,000 - 40,000 gallons, $2.19 per 1,000 gallons above 40,000 gallons. Dwelling unit charge $13.06 per month ($26.12 bi-monthly).

Commercial Usage Rates: $1.07 per 1,000 gallons 0 to 23,000 gallons, $1.45 per 1,000 gallons over 23,000 gallons. Monthly charge from $10.51 (1") to $1,065.47 (10").

Current Charges: INCREASED EACH YEAR BY THE AVERAGE INCREASE OF THE PREVIOUS THREE YEARS 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29
Rate Increase: 7/1 3.00% 3.00% 3.00% 3.00% 3.00% 3.00%
Rate Increase: 3% Based on Council approved annual rate increase unless not necessary.

Interest: 3.00% OF PREVIOUS YEAR'S WORKING CAPITAL OR A MINIMUM OF $10,000 Salaries: CPWEA 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 7/1 3.00% 3.00% 2.00% 2.00% 2.00% 2.00%
Salary Base $3,920 $4,090 $4,320 $4,410 $4,610 $4,790
Additional Employee $50 $150 $110 $90
Extra Help: FLAT FOR NEXT FIVE YEARS
Overtime: FLAT FOR NEXT FIVE YEARS
Retirement: 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29

28.70% 30.00% 30.00% 29.10% 29.40% 30.70%
PERS Cost Sharing: -8.40% -8.40% -8.40% -8.40% -8.40% -8.40% Health: INCREASE PER YEAR 7.00%
Other Benefits: 4.13% FOR CPWEA 1.85% FOR ADMIN

1.45% OF SALARIES
-WORKERS COMP
-MEDICARE
-DEFERRED COMP/SICK LEAVE/OTHER

5.25% OF SALARIES
Other SMS: INCREASE BY CPI FOR FUTURE YEARS 4.00%
(Increase energy cost by 50% for the Surface Water Treatment Plant operation beginning in 2004/05) Rental of the New Corp Yard-beginning 2002/03 $320 per year Capital Outlay: CURRENT CPI 4.00%
Transfers Out: FOR CAPITAL CONTRIBUTIONS FOR DISTRIBUTION SYSTEM IMPROVEMENTS FOR LAND ACQUISITION DESIGN AND CONSTRUCTION OF RECHARGE FACILITIES-100% Reserves: WELLHEAD TREATMENT CONTINGENCY ESTABLISHED FOR CLEANUP OF DBCP CONTAMINATION

MEMBRANE REPLACEMENT RESERVE ESTABLISHED FOR NEW MEMBRANE COSTS

DROUGHT CONTINGENCY ESTABLISHED FOR WATER PURCHASE DURING POSSIBLE DROUGHT

TCP TREATMENT RESERVE FOR TREATMENT CAPITAL AND O&M

SUSTAINABLE GROUNDWATER MANAGEMENT ACT RESERVE
(PERS ESTIMATE)
Water Enterprise- Revenue Assumptions (dollars in dollars) Water Enterprise - Expense Assumptions (dollars in thousands) Water 2/27/2024 2:09 PM
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Sewer Enterprise

The Sewer Enterprise Fund is projected to hav e a working capital balan ce of approximately $26.2 million at June 30, 2024. The City Council approved a series of rate increases for the Sewer Enterprise Fund beginning August 1, 2010. Rate increases are driven by the rising cost of treatment and capital improv ements at the Regional Treatment facility as well as the increase in the costs to operate new pump stations, the Sewer Treatment Water Reuse Facility (ST-WRF), and to meet bond covenants normally borne by development fees which are projected to be insufficient to meet the City’s ob ligations in a portion of the forecast period. A 3% rate increase is included in each year of the forecast period to keep up with rising operating, maintenance, and capital costs, and to maintain a sufficient fund balance for future bonding capacity. An interfund l oan is shown beginning in 2024/25 of the forecast because it is projected that the collecti on of development impact fees for Sewer Major Facilities will be insufficient to cover the debt service payments. However, there are sufficient funds in the bond charge fund balance collected in prior years to continue the full $7.30 per month rebate to customers until 2026/27. The ability to continue to rebate funds back to ratepayers will be monitored closely throughout the forecast period.

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AGENDA ITEM NO. 16.

Actual Actual Actual Estimated Projected Projected Projected Projected Projected 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 BEGINNING WORKING CAPITAL 24,820 26, 260 26,720 28,270 26,260 22,590 20,610 20,810 21,380

REVENUES
SEWER CHARGES 13,540 13,780 14,510 15,350 16,010 16,710 17,440 18,190 18,970 PRETREATMENT CHARGES 50 50 50 50 50 50 50 50 50
TOTAL REVENUES 13,590 13,830 14,560 15,400 16,060 16,760 17,490 18,240 19,020

EXPENDITURES
SALARIES 1,030 1,090 1,280 1,480 1,610 1,740 1,770 1,810 1,850 EXTRA HELP 0000 00000
OVERTIME 10 20 20 20 20 20 20 20 20

BENEFITS
RETIREMENT 200 230 250 300 300 380 370 380 410
HEALTH 180 190 200 240 260 280 300 320 340
OTHER 160 120 130 130 130 180 180 190 190
SERVICES, MATERIALS & SUPPLIES 4,400 5,090 4,840 6,110 6,090 6,260 6,380 6,500 6,300 FRESNO TREATMENT PLANT 2,900 3,180 3,770 4,600 4,870 5,020 5,120 5,220 5,320 CLOVIS TRMT/REUSE PLANT (ST-WRF) 2,300 2,460 2,380 2,670 2,850 2,960 3,050 3,140 3,230 DEBT SERVICE 1,220 1 ,220 1 ,220 1 ,240 00000
CAPITAL 70 110 440 520 420 210 210 220 220
CAPITAL-FRESNO PLANT IMPROVEMENTS 690 460 1,080 2,400 2,750 500 500 500 500 TOTAL EXPENDITURES 13,160 14,170 15,610 19,710 19,300 17,550 17,900 18,300 18,380

OTHER REVENUE AND EXPENSE
INTEREST 540 500 860 740 740 990 940 960 990
GRANTS/MISC/SALE OF ASSETS/REFUNDS 430 350 40 60 60 50 50 50 50 BOND COVERAGE CHARGES/(REBATE) 40000 00 1 ,850 1,850 1,850 1,010 850 900 800 800 1,040 2,840 2,860 2,890
TRANSFERS IN-DEBT SERVICE 430 4 30 4 30 4 30 00000
TRANSFERS OUT-CAPITAL (200) 0 0 (200) (500) (500) (500) (500) (500) FROM DEVELOPER-PLANT CAPITAL IMPROV 270 270 270 270 270 270 270 270 270 INTERFUND (LOANS)/REPAYMENT 0000 ( 1,500) (1,500) (1,500) (1,500) (1,500) (INC)/USE OF FRESNO PLANT CAP RESERVE (500) (750) 1,000 1,000 500 (500) (500) (500) (500) ENDING WORKING CAPITAL 26,260 26,720 28,270 26,260 22,590 20,610 20,810 21,380 22,680 RESERVE FOR FRESNO PLANT CAPITAL 2,000 2,750 1,750 750 250 750 1,250 1,750 2,250 RESERVE FOR RATE STABILIZATION 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000

CITY OF CLOVIS
Sewer Enterprise - Financial Forecast (dollars in thousands) Water 2/27/2024 2:09 PM
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AGENDA ITEM NO. 16.

Current Charges: Population New Units Additional Residential: 2023/24 Per Unit Bond Charge Per Pretreatment Per Increase Per Year Commercial Per Month Unit Per Month Unit Per Month 1,900 700 $42,000 $23.46 $7.30 $0.06
Rate Rebate: ($7.30) Beginning FY 20/21
Rate Increase:* 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Percentage 3.00% 3.00% 3.00% 3.00% 3.00% 3.00%
Revised Monthly Rate $23.46 $24.16 $24.89 $25.64 $26.40 $27.20 Interest: 3.00% OF PREVIOUS YEAR'S WORKING CAPITAL
* Rate Increase: Note: The Council can approve up to a 3% annual rate increase if deemed necessary.

Salaries: (CPWEA) 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 7/1 3.00% 3.00% 2.00% 2.00% 2.00% 2.00%
SALARY BASE $1,480 $1,520 $1,650 $1,770 $1,810 $1,850
Additional employee $100 $90
Extra Help: FLAT FOR NEXT FIVE YEARS
Overtime: FLAT FOR NEXT FIVE YEARS
Retirement: 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29

28.70% 30.00% 30.00% 29.10% 29.40% 30.70%
PERS Cost Sharing: -8.40% -8.40% -8.40% -8.40% -8.40% -8.40% Health: INCREASE PER YEAR 7.00%
Other Benefits: -RETIREMENT 28.70% OF EXTRA HELP
-WORKERS COMP 4.13% FOR CPWEA 2.00% FOR ADMIN
-MEDICARE 1.45% OF SALARIES
-DEFERRED COMP/SICK LEAVE/OTHE
R 5.25% OF SALARIES
Other SMS: INCREASE BY CURRENT CPI 4.00%
Rental of the New Corp Yard-Beginning in 2002/03 $320
Clovis Treatment/Reuse Plant Operations-Beginning 1/1/2009 $1,000 Regional Treatment Plant: Annual payment for original plant buy-in plus O&M costs.

Adjusted for current CPI and per capita amount 4.00%
Debt Service: Fresno/Clovis Regional WWTP Renovation
96/97 - 2023 $1,250
Capital Outlay: FUTURE YEARS @ $200
- ADJUSTED BY CURRENT CPI 4.00%
Cap-Plant Improvements: Based on estimates from the City of Fresno for sewer main and plant refurbishments Transfers In-Debt Service: In from Ma
jor Facilities-34.57% of debt service for 1993 WWTP Renovation $427 Transfers Out: Out for on-going capital improvements-per Five Year CIP Interfund Loans: Temporary cash loans to conform with various bond covenants (PERS ESTIMATE)
Sewer Enterprise -Revenue Assumptions (dollars in dollars) Sewer Enterprise -Expense Assumptions (dollars in thousands) Water 2/27/2024 2:09 PM
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AGENDA ITEM NO. 16.

Community Sanitation Enterprise
The Community Sanit
ation Enterprise Fund is proj ected to finish the current fiscal year with a working capital balance of approximately $10.7 million at June 30, 2024. A 4% annual increase, or portion thereof, was approved by Council in November 2004 to be implemented as necessary. In 2023/24, the Council implemented a re fuse rate increase of 4%. For refuse, an increase of 4% is recommended in 2024/25, and increases of 4% are projected thereafter for the remainder of the forecast period. To keep pace with the recycling and green waste contract increases, the approved 4% annual increase is projected for these operations. An increase to the Street Sweeping charges of 4% is recommended in 2024/25. 25 183
AGENDA ITEM NO. 16.

Actual Actual Actual Estimated Pro jected Pro jected Pro jected Pro jected Pro jected 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 BEGINNING WORKING CAPITAL 12,420 13, 520 13,390 13,100 10,710 9,000 8,910 9,620 11,100

REVENUES
REFUSE CHARGES 16,510 17,770 18,100 18,830 19,730 20,680 21,690 22,740 23,840 RECYCLING CHARGES 1,880 2,110 2,210 2,320 2,420 2,540 2,660 2,790 2,920 GREEN WASTE CHARGES 2,380 2,540 2,680 2,770 2,910 3,060 3,220 3,380 3,550 STREET SWEEPING CHARGES 1,250 1,280 1,570 1,630 1,700 1,780 1,870 1,960 2,050 TOTAL REVENUES 22,020 23,700 24,560 25,550 26,760 28,060 29,440 30,870 32,360

EXPENDITURES
SALARIES 3,660 3,900 4,400 4,880 5,180 5,360 5,460 5,570 5,680 EXTRA HELP 90 70 90 150 150 150 150 150 150
OVERTIME 370 400 390 460 460 460 460 460 460

BENEFITS
RETIREMENT 740 840 870 1,040 1,050 1,160 1,130 1,170 1,270 HEALTH 780 790 810 1,050 1,120 1,200 1,280 1,370 1,470
OTHER 660 610 530 470 550 570 580 590 600
SERVICES, MATERIALS & SUPPLIES 8, 630 10,350 10,600 11,150 11,870 12,230 12,470 12,720 12,650 RECYCLING 1,640 1,640 1,610 1,850 1,910 2,120 2,180 2,250 2,320 GREEN WASTE PROGRAM 1,920 2,010 2,010 2,090 2,160 2,430 2,510 2,590 2,670 STREET SWEEPING 1,580 1,770 1,810 1,920 2,040 2,100 2,140 2,180 2,220 LANDFILL CLOSURE 340 380 340 370 390 400 410 420 430
CAPITAL 800 1,390 1,190 1,930 1,390 600 600 600 600
LANDFILL IMPROVEMENTS 60 30 720 1,360 950 300 300 300 300 TOTAL EXPENDITURES 21,270 24,180 25,370 28,720 29,220 29,080 29,670 30,370 30,820

OTHER REVENUE AND EXPENSE
INTEREST 150 170 270 380 350 480 490 530 580
GRANTS/MISC/SALE OF ASSETS 50 30 100 250 250 250 250 250 250 200 200 370 630 600 730 740 780 830
TRANSFERS 150 150 150 150 150 200 200 200 200
ENDING WORKING CAPITAL 13,520 13,390 13,100 10,710 9,000 8,910 9,620 11,100 13,670 RESERVE FOR CLOSURE 4,620 5,000 5,340 5,710 6,100 6,500 6,910 7,330 7,760 RESERVE FOR LIABILITY INS 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Note: Maintain minimum ending working capital at 15% of expenditures or the bond covenant requirements.

CITY OF CLOVIS
Community Sanitation - Financial Forecast (dollars in thousands) Refuse and Street Cleaning 2/27/2024 2:11 PM
26 184
AGENDA ITEM NO. 16.

Cu
rrent Charges: New Units 23/24 Avg Unit Recycling Green Waste Street Cleaning Per Year Per Month Per Month Per Month Per Month
700 $26.44 $4.61 $6.76 $2.86
Additional Commercial Annual Revenue ----------------------------> $35,000 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29
Rate Increase/(Decrease): 7/1 4.0% 4.0% 4.0% 4.0% 4.0% 4.0% Adjusted Monthly Rate: $26.44 $27.50 $28.60 $29.74 $30.93 $32.17 Rate Increase: Based on Council approved 4% annual rate increase unless not necessary.

Green Waste/Recycling: Based on current year charges, increased by new unit growth and projected rate increases of 4% per year.

Street Cleaning: Based on current year charges, increased by new unit growth and projected rate increases of 4% per year.

Interest: 3.00% OF PREVIOUS YEAR'S WORKING CAPITAL
Salaries: (CPWEA) 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 7/1 3.00% 3.00% 2.00% 2.00% 2.00% 2.00%
Salary Base: $4,880 $5,180 $5,280 $5,460 $5,570 $5,680
Additional Personnel: Res/Comm $75
Extra Help: $150 for Operations per year
Overtime: FLAT FOR FUTURE YEARS
Retirement: 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29

28.70% 30.00% 30.00% 29.10% 29.40% 30.70%
PERS Cost Sharing: -8.40% -8.40% -8.40% -8.40% -8.40% -8.40% Health: INCREASE PER YEAR 7.00%
Other Benefits: -
WORKERS COMP 4.13% FOR CPWEA 2.00% FOR ADMIN
-
MEDICARE 1.45% OF SALARIES
-
DEFERRED COMP/SICK LEAVE/OTHER 5.25% OF SALARIES
Other SMS: INCREASE BY CURRENT CPI 4.00%
Rental of
the Corp Yard beginning 2002/03 $320 per year
Capital Outlay: Flat for future years $600
Adjusted by current CPI 4.00%
Transfers: In-For Toters $200 /year
Reserve For Closure: FROM 98/99, INCREASE BY CURRENT CPI 4.00% (PERS ESTIMATE)
Community Sanitation - Revenue Assumptions (dollars in dollars) Community Sanitation - Expense Assumptions (dollars in thousands) Refuse and Street Cleaning 2/27/2024 2:11 PM
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AGENDA ITEM NO. 16.

Transit Enterprise

The Transit Fund reflects adequate revenues throughout the forecast period to support its operational and capital needs. Revenues from the Transportation Deve lopment Act, which includes Local Transportation Funds (LTF) and State Transit Assistan ce (STA) funds are allocated to Transit based on popul ation, taxable sales, and tran sit performance. Recently, LTF and STA funds have been used to cover construc tion costs of a transit center, which was completed in November of 2023. A transit station is projec ted to be built in 2025/26 and 2026/27 utilizing state Transit and Intercity Rail Capital Program (TIRCP) funding for construction. Clovis Transit has also comple ted the process to accept federal funding beginning in 2024/25, which will provide additional revenue for operations and access to compete for capital grants. Wi th funding for Transit constantly in flux, and the Measure C sales tax due to expire after 2027, the types and levels of funding will be closely monitored to make any necessary adjustments to current servic e levels should the need arise. The Transit Fund is required to defer LTF and STA revenue that has been received but not yet spent.

Ending working capital that is available but is required to be deferred can be seen on the Transit Fund forecast on the line labeled “Deferred Revenue.”

29 187
AGENDA ITEM NO. 16.

Actual Actual Actual Estimated Pro jected Pro jected Pro jected Pro jected Pro jected 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 BEGINNING WORKING CAPITAL (150) 320 620 30 000000

REVENUES
MEASURE C FUNDS * 1,820 2,130 2,190 2,200 2,260 2,320 2,380 2,440 2,500 LOCAL TRANSPORTATION FUNDS (LTF) 4,250 5,050 5,340 6,420 4,060 3,470 3,550 3,840 4,120 STATE TRANSIT ASSISTANCE (STA) ** 2,870 1,020 200 3,150 1,080 7,960 7,010 1,060 1,110 FEDERAL TRANSIT ADMINISTRATION (FTA 0000 3 ,250 3 ,250 3 ,250 3 ,250 3 ,250 O T H E R ( F a r e s , A d v e r t i s i n g , T r o l l e y R e n t s ) 05 07 04 04 04 04 04 04 0 TOTAL REVENUES 8,940 8,250 7,800 11,810 10,690 17,040 16,230 10,630 11,020

EXPENDITURES
SALARIES 1,540 1,690 1,890 2,170 2,440 2,490 2,540 2,590 2,640 EXTRA HELP 940 1,050 1,540 1,600 1,680 1,760 1,850 1,940 2,040 OVERTIME 40 80 60 100 100 110 120 130 140

BENEFITS
RETIREMENT 310 360 380 440 530 540 530 540 590
HEALTH 330 330 350 430 530 570 610 650 700
OTHER 530 550 570 630 640 690 700 740 790
SERVICES, MATERIALS & SUPPLIES 2,390 2,900 3,100 3,520 3,770 3,880 3,880 4,040 4,120 CAPITAL-OTHER 220 1 60 1 70 6 8000000
CAPITAL-BUSES 0 1 10 1 10 3 ,070 1 ,000 1 ,000000
TOTAL EXPENDITURES 6,300 7,230 8,170 12,640 10,690 11,040 10,230 10,630 11,020

OTHER REVENUE AND EXPENSE
INTEREST/GRANTS/MISC 490 1 80 5 0 5 3000000
490 1 80 5 0 5 3000000
TRANSFERS (TRANSIT STATION) (2,660) (900) 000 (6,000) (6,000) 00 ENDING WORKING CAPITAL 320 6 20 3 00000000
DEFERRED REVENUE 4,050 5,740 10,820 8,890 11,300 17,020 22,080 27,280 32,660

CITY OF CLOVIS
Transit - Financial Forecast (dollars in thousands)
Transit 2/27/2024 2:12 PM
30 188
AGENDA ITEM NO. 16.

Transit Revenue: Measure C revenue is projected to grow by its historical average increase 2.50% * Subject to availability for FY 2027/28 and FY 2028/29 * LTF revenue is projected to grow by its historical average increase 5.00% Other revenue is projected to grow by the Current CPI 4.00% Interest: 3.00% OF PREVIOUS YEAR'S WORKING CAPITAL
Deferred Revenue: REVENUE RECEIVED AND NOT SPENT
Salaries: 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 7/1 3.00% 3.00% 2.00% 2.00% 2.00% 2.00%
Salary Base: $2,170 $2,230 $2,490 $2,540 $2,590 $2,640
Additional Personnel: $210
Extra Help: INCREASE PER YEAR FOR ADDITIONAL DEMAND IN ROUNDUP TRANSIT SERVICES 5.00% Overtime: INCREASE BY CURRENT CPI 4.00%
Retirement: 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29

28.70% 30.00% 30.00% 29.10% 29.40% 30.70%
PERS Cost Sharing: -8.40% -8.40% -8.40% -8.40% -8.40% -8.40% Health: INCREASE PER YEAR 7.00%
Other Benefits: -WORKERS COMP 4.13% OF SALARIES 1.85% FOR ADMIN -MEDICARE 1.45% OF SALARIES and EXTRA HELP
-DEFERRED COMP/SICK LEAVE/OTHER 5.25% OF SALARIES
Other SMS: INCREASE BY CURRENT CPI 4.00%
Capital Outlay: BASED ON BEST ESTIMATES FOR BUSES AND OTHER ADJUSTED BY CURRENT CPI 4.00%
(PERS ESTIMATE)
** State Transit Assistance, for fiscal years 2019/20 through 2025/26, a transit agency may expend funds apportioned on any operating or capital costs to maintain transit service levels.

For fiscal years 2025/26 and 2026/27, significant increase is due to one-time funds from the Transit and Intercity Rail Capital Program TIRCP **
Transit- Revenue Assumptions
Transit- Expense Assumptions
Transit 2/27/2024 2:12 PM
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AGENDA ITEM NO. 16.

Planning and Development Services Enterprise

The Planning and Developm ent Services (PDS) Department transitioned into an Enterprise Fund in 2012/13. This allows for services to be adjusted as demand fluctuates. The 2024/25 forecast estimates 700 residential units to be constr ucted; this is shy of our historical average of 800 units per year. The 2023/24 forecast esti mates 550 residential units (450 single-family, 100 multi-family) will be constructed this year. This is primarily due to rising interest rates lowering consumer demand for hous ing. Revenues fluctuate based on construction valuation for different project types; census housing unit numbers are just one indicator. Commercial activity is performing better than our historical average. Over the pas t ten years, we have averaged $35 million per year in commercial valuation. This year, we are anticipating finishing $15 million higher at $50 million.

The PDS Department is projected to finish 2023/24 with a working capital balance of approximately $9.2 million. In addi tion, PDS has shifted staff re sources from its Development Review Unit to its Community Investment Program as devel opment has slowed down. The forecast reflects that the PDS Department will continue to ma intain a prudent reserve that allows for immediate adjustments, should they become necessary.

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CITY OF CLOVI
S
Planning & Development Services - Financial Forecast (dollars in thousands) RESIDENTIAL UNITS PER YEAR 1,238 859 658 550 700 750 800 800 800 Actual Actual Actual Estimated Pro jected Pro jected Pro jected Pro jected Pro jected 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 BEGINNING WORKING CAPITAL 9,090 10,080 9,890 9,520 9,200 9,290 9,320 9,530 9,660

REVENUES
BUILDING PERMITS 4,020 3,390 3,650 4,120 4,110 4,170 4,480 4,640 4,800 PLANNING FEES 1,870 1,310 1,300 1,810 1,480 1,720 1,660 1,730 1,800 GENERAL PLAN CONSULTANT 250 180 320 910 1,580 2,140 2,420 1,090 890 ENGINEERING FEES 2,580 2,700 2,410 1,710 1,920 2,330 2,560 2,640 2,720 CAPITAL IMPROVEMENT CHARGES 2,500 2,690 3,840 3,990 5,110 5,180 5,180 5,280 5,390 TOTAL REVENUES 11,220 10,270 11,520 12,540 14,200 15,540 16,300 15,380 15,600

EXPENDITURES
SALARIES 5,080 5,060 5,990 6,060 6,660 7,280 7,430 7,580 7,730 EXTRA HELP 190 70 120 170 170 170 170 170 170
OVERTIME 70 80 80 100 90 90 90 90 90

BENEFITS
RETIREMENT 970 1,050 1,150 1,230 1,400 1,610 1,570 1,630 1,760 HEALTH 780 790 870 910 940 1,010 1,080 1,160 1,240
OTHER 460 420 440 550 570 590 600 610 620
SERVICES, MATERIALS & SUPPLIES 2,940 3,460 3,840 3,490 3,460 3,590 3,680 3,750 3,830 GENERAL PLAN CONSULTANT 250 180 320 850 1,430 1,990 2,290 1,090 890 CAPITAL 20 40 10 220 40 10 10 10 10
TOTAL EXPENDITURES 10,760 11,150 12,820 13,580 14,760 16,340 16,920 16,090 16,340

ADDITIONAL ITEMS
INTEREST 150 180 260 220 220 280 280 290 290
OTHER REVENUES/GRANTS 310 200 370 150 80 200 200 200 200 TRANSFERS FROM GENERAL FUND 300 310 300 350 350 350 350 350 350 TOTAL ADDITIONAL ITEMS 760 690 930 720 650 830 830 840 840 NET INC/(DEC) TO WORKING CAPITAL 1,220 (190) (370) (320) 90 30 210 130 100

OTHER ITEMS
(USE OF)/ADDITION TO EMERGENCY RESERVE 23000000000
ENDING WORKING CAPITAL 10,080 9,890 9,520 9,200 9,290 9,320 9,530 9,660 9,760 Emergency Reserve - (Dollars) 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Emergency Reserve as a % of Expenditures 23.2% 22.4% 19.5% 18.4% 16.9% 15.3% 14.8% 15.5% 15.3% Planning Development Services 2/27/2024 2:12 PM
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Planning & Development Services - Revenue Assumptions (dollars in dollars ) 2022/23 (Act.) 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Residential Units Per Year: 658 550 700 750 800 800 800 Non-Residential Valuation %: 13% 20% 20% 20% 20% 20% 20% Averages based on two years actuals and estimate to close Average Permit Fees Per Unit: Building Planning Engineering International Code Council 2% Increase:
$4,900 $1,900 $2,900 2022/23 2025/26 2028/29
Current CPI: 4.00%
2022/23 (Act.) 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 Planning Program Fee (Staff): $940,000 $770,000 $940,000 $970,000 $1,000,000 $1,030,000 $1,060,000 Gen. Plan Consultant Admin Fee: $0 $60,000 $150,000 $150,000 $130,000 $0 $0 Plan. Prgm. Fee (Consultant): $320,000 $850,000 $1,430,000 $1,990,000 $2,290,000 $1,090,000 $890,000 Other Planning Fees: $360,000 $1,040,000 $540,000 $750,000 $660,000 $700,000 $740,000 Total FY $1,620,000 $2,720,000 $3,060,000 $3,860,000 $4,080,000 $2,820,000 $2,690,000 Capital Improvement Charges: BASED ON HOURLY RATE CHANGES (AS NEEDED) Interest: 3.00% OF PREVIOUS YEAR'S WORKING CAPITAL
Other Revenues: INCREASE BY CURRENT CPI 4.00%
Grants: BASED ON AWARDED GRANTS
Planning & Development Services - Expense Assumptions (dollars in thousands) Salaries: (CPTA) 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 7/1 3.00% 3.00% 2.00% 2.00% 2.00% 2.00%
Salary Base: $6,790 $6,990 $7,280 $7,430 $7,580 $7,730
Additional Personnel: $150
Extra Help: $170 $170 $170 $170 $170 $170
Overtime: WILL REMAIN FLAT THROUGHOUT PROJECTION YEARS
Retirement: 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29

28.70% 30.00% 30.00% 29.10% 29.40% 30.70%
PERS Cost Sharing: -8.40% -8.40% -8.40% -8.40% -8.40% -8.40% Health: INCREASE PER YEAR 7.00%
Other Benefits: INCREASE BY CURRENT CPI 4.00%
Other SMS: INCREASE BY CURRENT CPI 4.00%
General Plan Consultant: 2023/24 2024/25 2025/26 2026/27 2027/28 2028/29 General Plan Update & Housing Element $300 $1,000 $1,000 $850 $0 $0 Misc. Services (Legal, Housing, Design, Engr) $240 $230 $230 $230 $230 $230 Specific Plan/Master Plan Prep/Updates $70 $0 $450 $850 $300 $0 Utility Plans & Engineering Studies $100 $100 $100 $100 $100 $100 Planning Studies Guidelines $80 $40 $150 $200 $400 $500 LAFCO Budget Contribution $60 $60 $60 $60 $60 $60
Total FY $850 $1,430 $1,990 $2,290 $1,090 $890
Capital Outlay: BASED ON CAPITAL NEEDS PROJECTED FOR DEPARTMENT Transfers: GENERAL FUND DISCRETIONARY FUNDING $350 PER YEAR (PERS ESTIMATE)
Planning Development Services 2/27/2024 2:12 PM
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AGENDA ITEM NO. 16.

INTERNAL SERVICE FUNDS
The Internal Service Fund group is projected to be self-balanc ing throughout the Five-Year Forecast. Since the Internal Service Fund gr oup is funded by charges to the operating funds, issues that will affect the Internal Service F unds are dealt with in conjunction with analysis of the impact on the operating funds. Each of the funds within the Internal Service Fund group is continually reviewed to determine where more cost-effective programs and services can be utilized, and expenditu
re reductions have been made in recent years to reduce the impact of cost sharing on all other City operations.

DEBT SERVICE FUNDS
The Debt Service Fund group, out of necessity and legal obligation, will be fully funded in order to make the required debt payments.
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AGENDA ITEM NO. 16.

Clovis City CouncilMarch 11, 2024

Clovis City Council
March 11, 2024