March 11, 2024 - 1 - 2:51 PM A G E N D A • C I T Y C O U N C I L M E E T I N G
March 11, 2024 6:00 PM Council Chamber
In compliance with the Americans with Disabilities Act, if you need special assistance to access the City Council Chamber to participate at this meeting, please contact the City Clerk or General Services Director at (559) 324 -2060 (TTY – 711). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the Council Chamber.
The Clovis City Council meetings are open to the public at the physical address listed above. There are numerous ways to participate in the City Council meetings: you are able to attend in person; you may submit written comments as described below; and you may view the meeting which is webcast and accessed at www.cityofclovis.com/agendas.
Written Comments
Members of the public are encouraged to submit written comments at:
www.cityofclovis.com/agendas at least two (2) hours before the meeting (4:00 p.m.). You will be prompted to provide:
Council Meeting Date
Item Number
Name
Email
Comment
Please submit a separate form for each item you are commenting on.
A copy of your written comment will be provided to the City Council noting the item number.
If you wish to make a verbal comment, please see instructions below.
Please be aware that any written comments received that do not specify a particular agenda item will be marked for the general public comment portion of the agenda.
If a written comment is received after 4:00 p.m. on the day of the meeting, efforts will be made to provide the comment to the City Council during the meeting. However, staff cannot guarantee that written comments received after 4:00 p.m. will be provided to City Council during the meeting. All written comments received prior to the end of the meeting will be made part of the record of proceedings.
Council Chamber, 1033 Fifth Street, Clovis, CA 93612 (559) 324-2060 www.cityofclovis.com
March 11, 2024 - 2 - 2:51 PM
CALL TO ORDER
FLAG SALUTE - Councilmember Mouanoutoua
ROLL CALL
PRESENTATIONS/PROCLAMATIONS
1. Presentation of Proclamation Recognizing Retiring Police Lieutenant Jim Koch for his 27 years of dedicated service to the City of Clovis.
2. Presentation of Proclamation declaring March as American Red Cross Month.
PUBLIC COMMENTS - This is an opportunity for the members of the public to address the City Council on any matter within the City Council’s jurisdiction that is not listed on the Agenda. In order for everyone to be heard, please limit your comments to 5 minutes or less, or 10 minutes per topic. Anyone wishing to be placed on the Agenda for a specific topic should contact the City Manager’s office and submit correspondence at least 10 days before the desired date of appearance.
ORDINANCES AND RESOLUTIONS - With respect to the approval of resolutions and ordinances, the reading of the title shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Councilmember that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
CONSENT CALENDAR - Items considered routine in nature are to be placed upon the Consent Calendar. They will all be considered and voted upo n in one vote as one item unless a Councilmember requests individual consideration. A Councilmember’s vote in favor of the Consent Calendar is considered and recorded as a separate affirmative vote in favor of each action listed. Motions in favor of adop tion of the Consent Calendar are deemed to include a motion to waive the reading of any ordinance or resolution on the Consent Calendar. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.
3. Administration - Approval - Minutes from the February 20, 2024, Council Meeting.
4. Administration - Approval – Award the Request for Proposals and approve the purchase of the Microsoft Enterprise Agreement to Dell Marketing, L.P., for $426,200.78 per year for three years.
5. Finance – Receive and File – Investment Report for the Month of October 2023.
6. Finance – Receive and File – Treasurer’s Report for the Month of October 2023.
7. Fire – Approval – Award Weed and Rubish Abatement Contract to Iron Cross Tractor Services, LLC, for discing, handwork, trash hauling, grading, tire disposa l, and tree stump removal.
8. Planning and Development Services – Approval – Bid Award for CIP 24-03 ADA Curb Return Ramps 2024 – T2; and Authorize the City Manager to Execute the Contract on behalf of the City with Kroeker, Inc., in the amount of $269,716.00.
9. Planning and Development Services – Approval – Bid Award for CIP 24-04 ADA Curb Return Ramps 2024 – T3; and Authorize the City Manager to Execute the Contract on behalf of the City with Geometric Construction, Inc., in the amount of $211,156.00.
March 11, 2024 - 3 - 2:51 PM
10. Planning and Development Services – Approval – Bid Award for CIP 22 -05 Trail Pavement Maintenance 2022; and Authorize the City Manager to Execute the Contract on behalf of the City with Seal Rite Paving & Grading in the amount of $129,870.00.
11. Planning and Development Services – Approval – Final Acceptance for Final Map Tract 6050, located at the northwest corner of Shepherd and Clovis Avenues (6050 Enterprises, LP (Wilson Homes)).
12. Planning and Development Services - Approval – Res. 24-___, Final Map Tract 6340, located at the southeast corner of Ashlan Avenue and Thompson Avenue (KB Home South Bay, Inc., a California Corporation).
13. Planning and Development Services - Approval – Res. 24 -___, Annexation of Proposed Tract 6340, located at the sout heast corner of Ashlan Avenue and Thompson Avenue to the Landscape Maintenance District No. 1 of the City of Clovis (KB Home South Bay, Inc., A California Corporation).
PUBLIC HEARINGS - A public hearing is an open consideration within a regular or special meeting of the City Council, for which special notice has been given and may be required. When a public hearing is continued, noticing of the adjourned item is required as per Government Code 54955.1.
14. Consider Approval – Res. 24 -___, A resolution a pproving the annual review and update to the Regional Housing Needs (RHN) Overlay District map of parcels and associated list reflecting those parcels that qualify for development as an RHN Overlay project.
Staff: Dave Merchen, City Planner
Recommendation: Approve
ADMINISTRATIVE ITEMS - Administrative Items are matters on the regular City Council Agenda other than Public Hearings.
15. Consider Approval – Award Consulting Services Contract to APTIM in the Total Amount of $100,000 and Authorize the City Manager to Execute the Contract on Behalf of the City; and Receive and File – Update on SB 1383.
Staff: Glenn Eastes, Assistant Public Utilities Director Recommendation: Approve
16. Receive and File - 2024 Five-Year Financial Forecast for the City of Clovis through 2028/29 and discuss options for budget preparation for 2024/25.
Staff: Jay Schengel, Finance Director
Recommendation: Receive and File
CITY MANAGER COMMENTS
COUNCIL COMMENTS
March 11, 2024 - 4 - 2:51 PM CLOSED SESSION - A “closed door” (not public) City Council meeting, allowed by State law, for consideration of pending legal matters and certain matters related to personnel and real estate transactions.
17. Government Code Section 54956.9(d)(2)
Conference with legal counsel – Anticipated litigation
Significant exposure to litigation
One potential case
RECONVENE INTO OPEN SESSION AND REPORT FROM CLOSED SESSION
ADJOURNMENT
FUTURE MEETINGS
Regular City Council Meetings are held at 6:00 P.M. in the Council Chamber. The following are future meeting dates:
Mar. 18, 2024 (Mon.)
Apr. 1, 2024 (Mon.)
Apr. 8, 2024 (Mon.)
Apr. 15, 2024 (Mon.)