Agenda packet — Clovis City Council, June 17, 2024

June 17, 2024 - 1 - 11:54 AM A G E N D A • C I T Y C O U N C I L M E E T I N G

June 17, 2024 6:00 PM Council Chamber

In compliance with the Americans with Disabilities Act, if you need special assistance to access the City Council Chamber to participate at this meeting, please contact the City Clerk or General Services Director at (559) 324 -2060 (TTY – 711). Notificatio n 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the Council Chamber.

The Clovis City Council meetings are open to the public at the physical address listed above. There are numerous ways to participate in the City Council meetings: you are able to attend in person; you may submit written comments as described below; and you may view the meeting which is webcast and accessed at www.cityofclovis.com/agendas.

Written Comments

 Members of the public are encouraged to submit written comments at:
www.cityofclovis.com/agendas at least two (2) hours before the meeting (4:00 p.m.). You will be prompted to provide:

 Council Meeting Date
 Item Number
 Name
 Email
 Comment

 Please submit a separate form for each item you are commenting on.

 A copy of your written comment will be provided to the City Council noting the item number.

If you wish to make a verbal comment, please see instructions below.

 Please be aware that any written comments received that do not specify a particular agenda item will be marked for the general public comment portion of the agenda.

 If a written comment is received after 4:00 p.m. on the day of the meeting, efforts will be made to provide the comment to the City Council during the meeting. However, staff cannot guarantee that written comments received after 4:00 p.m. will be provided to City Council during the meeting. All written comments received prior to the end of the meeting will be made part of the record of proceedings.

Council Chamber, 1033 Fifth Street, Clovis, CA 93612 (559) 324-2060 www.cityofclovis.com
1 June 17, 2024 - 2 - 11:54 AM

CALL TO ORDER

FLAG SALUTE - Councilmember Pearce

ROLL CALL

PUBLIC COMMENTS - This is an opportunity for the members of the public to address the City Council on any matter within the City Council’s jurisdiction that is not listed on the Agenda. In order for everyone to be heard, please limit your comments to 3 minutes or less, or 10 minutes per topic. Anyone wishing to be placed on the Agenda for a specific topic should contact the City Manager’s office and submit correspondence at least 10 days before the desired date of appearance.

ORDINANCES AND RESOLUTIONS - With respect to the approval of resolutions and ordinances, the reading of the title shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Councilmember that the resolution or ordinance be read in full, furth er reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.

CONSENT CALENDAR - Items considered routine in nature are to be placed upon the Consent Calendar. They will all be considered and voted upon in one vote as one item unless a Councilmember requests individual consideration. A Councilmember’s vote in favor of the Consent Calendar is considered and recorded as a separate affirmative vote in favor of each action listed. Motions in favor of adoption of the C onsent Calendar are deemed to include a motion to waive the reading of any ordinance or resolution on the Consent Calendar. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.

1. Administration - Approval - Minutes from the June 10, 2024, Council Meeting.

2. Administration - Adopt - Ord. 24-09, Amending Various Sections of the Municipal Code Relating to Development Fees. (Vote: 5-0)

3. Finance – Receive and File – Investment Report for the Month of February 2024.

4. Finance – Receive and File – Treasurer’s Report for the Month of February 2024.

5. General Services – Approval – Res. 24-___, Adopting the FY 2024 -25 Consolidated Transportation Service Agency (CTSA) Operations and Program Budget (OPB) for Round Up Transit Services.

6. General Services – Authorize the City Manager to Approve a Reinstated Full -Time Public Safety Dispatcher at Step 4 of the Salary Range with an Effective Date of April 1, 2024.

7. Planning and Development Services – Approval – Consultant List from which Professional Consultants may be selected for Fiscal Year 2024-2025.

8. Public Utilities - Approval – Res. 24 -___, Authorize the Submittal of an Application Under the San Joaquin Valley Air Pollution Control District (SJVAPCD) Public Benefit Program - New Alternative Fuel Vehicle Purchase and Authorize the City Manager to be t he Contract Authority; Approval – Waive Formal Bidding Requirements and Authorize the Purchase of a 2024 Chevrolet Silverado 3WT EV Crew Cab from Hedricks Chevrolet in the Amount of $68,940.

2 June 17, 2024 - 3 - 11:54 AM ADMINISTRATIVE ITEMS - Administrative Items are matters on the regular City Council Agenda other than Public Hearings.

9. Consider policy direction on a request for 18 rural County residents seeking annexation (approximately 38 acres) to the City of Clovis for properties located near the southeast corner of Perrin Road and N. Sunnyside Avenue. Quail Run 18 Association, applicant; Rich Wathen and Jared Callister, representatives.

Staff: George González, Senior Planner
Recommendation: Provide Policy Direction

PUBLIC HEARINGS - A public hearing is an open consideration within a regular or special meeting of the City Council, for which special notice has been given and may be required. When a public hearing is continued, noticing of the adjourned item is required as per Government Code 54955.1.

10. Conduct a Public Hearing and Consider Approval - Res. 24 -___, A Resolution Declaring the Results of the Property Owner Protest Balloting Proceedings and Approving the Engineer’s Report for Assessment District 95 -1 (Blackhorse Estates) Confirming the Assessments for the 2024-25 Fiscal Year.

Staff: Jomar Rushdan, Management Analyst / Sean Smith, Supervising Civil Engineer Recommendation: Approve

11. Consider items associated with modifications to the existing density ranges for multifamily housing in the General Plan and Development Code. City of Clovis, applicant.

a. Consider Approval – Res. 24-____, GPA 2024-002, A request to amend the General Plan to modify the description MH (Medium -High Density Residential) land use designation to increase the maximum density from 15 to 20 dwelling units per acre and to modify t he H (High Density Residential) land use designation to increase the minimum density from 15.1 to 20.1 dwelling units per acre.

b. Consider Introduction – Ord. 24 -____, OA 2024 -001, A request to amend the Development Code modify the description R -2 (Medi um-High Density Residential) Zone District to increase the maximum density from 15 to 20 dwelling units per acre) and to modify the R-3 (Multi-Family Residential, High Density) Zone District to increase the minimum density from 15.1 to 20.1 units per acre.

Staff: Dave Merchen, City Planner
Recommendation: Approve

12. Consider Approval – Res. 24-___, Approving various actions required to conduct the November 5, 2024, General Municipal Election:

a. Calling and giving notice of the November 5, 2024, General Municipal Election for the purpose of electing two (2) members of the City Council for the terms of four (4) years through November 2028; and

3 June 17, 2024 - 4 - 11:54 AM b. Requesting to Consolidate the General Municipal Election with the Statewide General Election; and authorizing the Fresno County Elections Division to conduct the November 5, 2024, Election; and

c. Establishing Conditions for the filing of Candidates’ Statements.

Staff: Briana Parra, City Clerk
Recommendation: Approve

CITY MANAGER COMMENTS

COUNCIL COMMENTS

CLOSED SESSION - A “closed door” (not public) City Council meeting, allowed by State law, for consideration of pending legal matters and certain matters related to personnel and real estate transactions.

13. Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Case Name: Desiree Martinez v. City of Clovis, et al., Case No. F082914

RECONVENE INTO OPEN SESSION AND REPORT FROM CLOSED SESSION

ADJOURNMENT

FUTURE MEETINGS

Regular City Council Meetings are held at 6:00 P.M. in the Council Chamber. The following are future meeting dates:

July 1, 2024 (Mon.)
July 2 - Aug. 4 Summer Recess
August 5, 2024 (Mon.)
August 12, 2024 (Mon.)
August 19, 2024 (Mon.)
4 PRELIMINARY - SUBJECT TO APPROVAL

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CLOVIS CITY COUNCIL MEETING

June 10, 2024 6:00 P.M. Council Chamber

Meeting called to order by Mayor Ashbeck at 6:02
Flag Salute led by Councilmember Mouanoutoua

Roll Call: Present: Councilmembers, Basgall, Bessinger, Mouanoutoua, Pearce, Mayor Ashbeck

PRESENTATION – 6:03

6:03 – ITEM 1 - PRESENTATION OF PROCLAMATION HONORING CAPTAIN KATY BENHAM UPON HER RETIREMENT AND COMMENDING HER FOR 31 YEARS OF SERVICE TO THE CLOVIS COMMUNITY.

PUBLIC COMMENTS – 6:25

Written public comment received from Jay Fowler and Rose Coughlin.

CONSENT CALENDAR – 6:27

Motion by Councilmember Bessinger, seconded by Councilmember Basgall, that items, with the exception of item 4, on the Consent Calendar be approved. Motion carried by unanimous vote.

2. Administration - Approved - Minutes from the June 3, 2024, Council Meeting.

3. Administration – Approved – Award the Request for Proposals and approve the purchase of Storage Area Network equipment from Dreadnought Endeavors, Inc., in the amount of $118,858.14.

5. Administration - Approved – Adoption of the City of Clovis Language Access Plan for the administration of Community Development Block Grant Funds.

6. General Services – Approved – Res. 24-68, Approving a Side Letter Agreement with the Confidential Technical and Financial Professionals (CTFP) Bargaining Unit to Include Part- Time/Extra-Help Accounting Intern and Contract Finance Analyst; and Authorizing the City Manager to Execute the Agreement.

7. Planning and Development Services – Approved – Final Acceptance for CIP 21-20 Sierra Ave. Street Improvements.

8. Planning and Development Services – Approved – Final Acceptance for CIP 22-09 Santa Ana Avenue Sewer and Water Mains.

9. Planning and Development Services – Approved – Bid Award for CIP 23-29, Armstrong Avenue Street Rehabilitation to Dave Christian Construction Co., Inc., in the amount of $904,284.00; and authorize the City Manager to execute the contract on behalf of the City.

10. Public Utilities – Approved – Award Non-Exclusive Franchise Agreements for Hauling of Construction and Demolition Debris, and Update the City’s Approved Hauler List. 5 AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

Page 2 of 4 ends

11. Public Utilities – Approved – Bid Award for CIP 23-17, Sierra Bicentennial Park Dog Park Improvements, to Dynamic Underground Services in the Amount of $65,639.75; and Authorize the City Manager to Execute the Contract on Behalf of the City.

12. Public Utilities – Approved – Bid Awa rd for CIP 23 -18, Letterman Park Dog Park Improvements to Ares Eng, LLC, in the Total Amount of $153,374.00; and Authorize the City Manager to Execute the Contract on Behalf of the City.

ITEMS PULLED FOR FURTHER DISCUSSION

6:29 ITEM 4 - ADMINISTRATION – APPROVED – ADOPTION OF THE CITY OF CLOV IS

CITIZEN PARTICIPATIO N PLAN FOR THE ADMIN ISTRATION OF COMMUNI TY DEVELOPMENT BLOCK GRANT FUNDS.

The above item was pulled by Councilmember Mouanoutoua to discuss the formation and roles of the Citizens’ Advisory Committee and suggested the Committee member s help with community outreach , particularly in targeted census tracts. Upon call, there was no public comment.

Motion by Councilmember Mouanoutoua, seconded by Councilmember Bessinger, that the item be approved. Motion carried by unanimous vote.

PUBLIC HEARINGS – 6:35

6:35 ITEM 13 - APPROVED - RES. 24-69, 2024-2025 CITY OF CLOVIS ANNUAL BUDGET ,

FIVE YEAR CAPITAL IM PROVEMENT PROGRAM, A ND INFORMATION REGAR DING THE CLOVIS SUCCESSOR AGENCY. (CONTINUED FROM THE MAY 20, 2024,

MEETING)

The council emphasized the need for alternative revenue sources and prioritizing essential services, such as staffing the new senior center appropriately, to avoid future financial challenges and directed for future budget processes to begin earlier, in Ja nuary, to allow for more thorough participation and understanding of departmental needs. The council also emphasized the importance of exploring alternative revenue sources and prioritizing essential services to mitigate future financial challenges.

Chris Casado, resident, spoke on the need to invest in public safety and recommended council to direct staff to seek alternative funding sources.

LeDonna Snow, resident, spoke on maintaining Clovis as the safest city in the valley and asked Council to consider a sales tax measure.

Bill Scott, resident, spoke on the need to cut costs.

Motion for approval by Councilmember Bessinger, seconded by Councilmember Basgall to approve the 2024-25 Budget and to continue to seek alternative revenue sources. Motion 6 AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

Page 3 of 4 ends

failed by the following 2-3, with Councilmember Mouanoutoua, Pearce, and Mayor Ashbeck voting no.

Motion for approva l by Councilmember Mouanoutoua, seconded by Councilmember Pearce to approve the 2024-25 Budget as presented. Motion carried by unanimous vote.

7:29 ITEM 14 - APPROVED – DEBT MANAGEMENT P OLICY UPDATES AND ST ATEMENT

OF GOALS AND POLICIES FOR THE USE OF MELLOS-ROOS COMMUNITY FACILITY DISTRICTS AND TAX INCREMENT FINANCING DISTRICTS.

Arakel Arisian, representative of Heritage Grove Development Company, spoke on the need to review other development related p9olicies to encourage the use of the financing tools.

Motion for approval by Councilmember Mouanoutoua, seconded by Councilmember Bessinger to approve with the amendment to change the word from “should” to “shall.” Motion carried by unanimous vote.

7:54 ITEM 15 - APPROVED INTRODUCTION - ORD. 24-09 AMENDING VARIOUS SECTIONS OF THE MUNICIPAL COD E RELATING TO DEVELO PMENT FEES; AND CONS IDER APPROVAL - RES. 24-70, REVISING THE MASTE R DEVELOPMENT FEE SCHEDULE

AND PROVIDING A DESC RIPTION OF FEES TO B E REQUESTED FOR COUN TY ADOPTION.

Darren Rose, President and CEO of the Fresno-Madera Builders Industry Association, requested additional 60 days to review the development impact fee program , made a request to review the development impact fee credit policy, and provide consistency on annual development impact fee increase in the future.

Julie Kutka , representative of De Young Properties, requested to be included in future discussions and commented on the fees.

Arakel Arisian, representative of Heritage Grove Development Company, spoke on the fee program and the need for consistency on fee amounts.

Sean Burdine, resident, spoke on the fee program.

Darrius Assemi, Granville Homes Developer, spoke on the fee program and housing development conditions including affordability and the need for consistency.

Motion for approval by Councilmember Mouanoutoua, seconded by Councilmember Bessinger to approve the fees as recommended and direc t staff to continue to work with 7 AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

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the industry and return to council for a status update on July 1 , 2024. Motion carried by unanimous vote.

COUNCIL ITEMS – 9:17

9:17 ITEM 16 - APPROVED – RES. 24 -71, IN SUPPORT OF INIT IATIVE 23 -0014A1, TH E HOMELESSNESS, DRUG ADDICTION, AND THEFT REDUCTION ACT.

Eric Rollins, resident, spoke in support.

Rose Coughlin, resident, spoke in support.

Motion for approval by Councilmember Basgall, seconded by Councilmember Bessinger.

Motion carried by unanimous vote.

CITY MANAGER COMMENTS – 9:30

No comments were made.

COUNCIL COMMENTS – 9:30

It was the consensus of the Council to direct staff to review alternative funding sources for the general fund.

It was the consensus of the Council for staff to review policies on short-term rental properties.

CLOSED SESSION – 9:38

ITEM 17 - GOVERNMENT CODE SECT ION 54956.9(D)(1) CONFERENCE WITH LEG AL COUNSEL – EXISTING LITIGATION CASE NAME: DESIREE MARTINEZ V. CITY OF CLOVIS, ET AL., CASE NO. F082914

RECONVENE INTO OPEN SESSION AND REPORT FROM CLOSED SESSION – 9:44

No action taken.

ADJOURNMENT

Mayor Ashbeck adjourned the meeting of the Council to June 17, 2024

Meeting adjourned: 9:44 p.m.

______________________________ ________________________________ Mayor City Clerk
8 AGENDA ITEM NO. 1.

TO: Mayor and City Council
FROM: Administration
DATE: June 17, 2024
SUBJECT: Administration - Adopt - Ord. 24-09, Amending Various Sections of the Municipal Code Relating to Development Fees. (Vote: 5-0)

ATTACHMENTS: None

This item was approved for introduction on June 10, 2024, with a unanimous vote.

Please direct questions to the City Manager’s office at 559-324-2060.

9 AGENDA ITEM NO. 2.

TO: Mayor and City Council
FROM: Finance Department
DATE: June 17, 2024
SUBJECT: Finance – Receive and File – Investment Report for the Month of February 2024.

ATTACHMENTS: 1. Distribution of Investments

2. Monthly Investment Transactions

3. Certificates of Deposit

4. Municipal Securities

5. Corporate Securities

6. Graph of February 29, 2024 Treasury Rates

CONFLICT OF INTEREST
Councilmembers should consider recusal if a campaign contribution exceeding $250 has been received from the project proponent (developer, applicant, agent, and/or participants) within the preceding 12 months (Government Code 84308).

EXECUTIVE SUMMARY
Attached is the Investment Report for the month of February 2024. Shown in Attachment 1 is the distribution of investments which lists all the individual securities owned by the City with the book and market values. Book value is the actual price paid for the investment. Market value is the amount that the investment is worth if sold in the open market. The market value (which fluctuates daily) that is used in the report is as of the last working day of the month. Attachment 2 reflects the monthly invest ment transactions for the month of February 2024. Attachment 3 lists the certificates of deposit. Attachment 4 lists the municipal securities. Attachment 5 lists the corporate securities. Attachment 6 is a graph of Treasury rates on February 29, 2024.

The investment of the City’s funds is performed in accordance with the adopted Investment Policy. Funds are invested with the following objectives in mind:

1. Assets are invested in adherence with the safeguards and diversity of a prudent investor.

2. The portfolio is invested in a manner consistent with the primary emphasis on preservation of the principal, while attaining a high rate of return consistent with this guideline. Trading of securities for the sole purpose of realizing trading profits is prohibited. 10 AGENDA ITEM NO. 3.

3. Sufficient liquidity is maintained to provide a source for anticipated financial obligations as they become due.

4. Investments may be made, consistent with the Investment Policy Guidelines, in fixed income securities maturing in three years or less and can be extended to five years with the City Manager’s approval.

The Finance Department invests the City’s assets with an expectation of achieving a total rate of return at a level that exceeds the annualized rate of return on short -term govern ment guaranteed or insured obligations (90 -day Treasury bills) and to assure that the principal is preserved with minimal risk of depreciation or loss. In periods of rising interest rates, the City of Clovis portfolio return may be less than that of the a nnualized 90-day Treasury bill. In periods of decreasing interest rates, the City of Clovis portfolio return may be greater than the annualized 90-day Treasury bill. The current 90 -day Treasury bill rate (annualized) is 5.29%. The rate of return for the City of Clovis portfolio is 3.45%. The goal for the City of Clovis investment return is 120% of the 90 -day Treasury bill rate. The current rate of return is 6 5% of the Treasury bill rate.

The Finance Department began investing in corporate securities this month to provide additional diversification and yield to the portfolio. 3 corporate securities totaling $6,000,000 were purchased at an aggregate yield of 4.57%, which is roughly 31 basis points higher than current yields on 5-year Treasury bonds.

In accordance with the Investment Policy, the investment period on each investment is up to three years and can be extended to five years with the City Manager’s approval. As of February 2024, the average investment life of the City’s investment portfolio is 1.90 years.

Current Investment Environment and Philosophy
During the month of February 2024, the federal funds rate remained at 5.25% -5.50%. On February 29, 2024, the Treasury yield curve decreased from 3-month to 10-year notes.

Certificates of Deposit (CD’s)
The City purchases both negotiable and non-negotiable Certificates of Deposit (CD’s). Although negotiable CD’s can be traded, it is the City’s policy to buy and hold all CD’s. Negotiab le CD’s are held by U.S. Bank, a third party custodian. Non-negotiable CD’s are held in the City’s safe.

Purchases and Maturities
• 0 government securities were purchased.
• 0 government securities were called or matured.
• 3 certificates of deposit totaling $750,000 were purchased. • 0 certificates of deposit were called or matured.
• 0 municipal securities were purchased.
• 0 municipal securities were called or matured.
• 3 corporate securities totaling $6,000,000 were purchased. • 0 corporate securities were called or matured.

11 AGENDA ITEM NO. 3.

Market Environment
• During February the federal funds rate remained at 5.25%-5.50%. • On February 29, the yield curve decreased from 3-month to 10-year notes. See Attachment 6, Graph of Treasury Rates on February 29, 2024.

Prepared by: Jeffrey Blanks, Deputy Finance Director

Reviewed by: City Manager AH
12 AGENDA ITEM NO. 3.

STATED

DAYS TO

MATURITY

NET BOOK MARKET YIELD TO INTEREST INVEST MATURITY FROM
COST VALUE VALUE * MATURITY RATE DATE DATE 2/29/2024

GOV'T SECURITIES
FFCB 5,000,000 5,000,000 5,000,000 0.250% 0.250% 03/01/21 03/01/24 1 FHLB 4,998,000 4,999,761 4,997,700 3.276% 3.250% 08/17/22 03/08/24 8 FHLB 1,994,000 1,999,246 1,999,300 3.835% 3.625% 09/14/22 03/08/24 8 FFCB 1,999,000 1,999,928 1,995,220 0.317% 0.300% 03/24/ 21 03/18/24 18 FHLB 5,000,000 5,000,000 4,932,400 0.350% 0.350% 06/07/ 21 06/07/24 99 FHLB 941,770 982,482 985,520 4.500% 0.700% 11/17/22 06/24/24 116 FHLB 4,969,000 4,990,369 4,859,200 1.274% 1.050% 01/20/ 22 11/15/24 260 FHLB 1,595,506 1,669,303 1,668,237 4.515% 0.500% 11/16/ 22 12/30/24 305 FNMA 1,857,400 1,914,723 1,911,740 4.415% 0.500% 03/23/23 02/24/25 361 FNMA 930,300 958,279 955,630 4.338% 0.520% 03/23/23 02/25/25 362 FHLB 932,200 959,340 955,700 4.328% 0.625% 03/23/23 02/27/25 364 FHLB 3,980,000 3,992,245 3,870,360 1.922% 1.750% 02/28/ 22 02/28/25 365 FHLB 4,000,000 4,000,000 3,898,640 2.750% 2.750% 04/25/ 22 04/25/25 421 FAMCMTN 3,947,600 3,977,174 3,781, 360 1.121% 0.750% 12/ 16/21 07/28/25 515 FHLB 5,000,000 5,000,000 4,911,750 3.600% 3.600% 08/30/ 22 08/28/25 546 FAMCMTN 4,948,500 4,977,701 4,693, 750 0.869% 0.600% 10/ 14/21 09/08/25 557 FHLB 871,150 892,009 880,916 3.886% 0.500% 04/26/23 11/25/25 635 FHLB 4,963,000 4,982,312 4,623,600 0.750% 0.580% 09/08/ 21 02/11/26 713 FHLB 3,922,000 3,959,955 3,699,080 1.229% 0.750% 12/16/ 21 02/24/26 726 FHLB 2,751,000 2,806,092 2,772,660 3.916% 0.790% 05/17/ 23 03/16/26 746 FFCB 4,967,500 4,982,008 4,551,100 1.075% 0.940% 10/14/ 21 09/28/26 942 FHLB 3,649,200 3,771,160 3,644,120 3.342% 1.150% 06/29/ 22 10/28/26 972 FHLB 5,988,000 5,993,041 5,465,460 1.291% 1.250% 11/24/ 21 11/24/26 999 FHLB 5,127,757 5,076,969 4,684,600 1.580% 2.125% 01/ 20/22 12/11/26 1,016 FHLB 4,043,250 4,190,935 4,049,241 3.397% 1.020% 06/ 29/22 02/24/27 1,091 FHLB 4,550,000 4,686,471 4,528,024 3.173% 1.020% 08/ 17/22 02/24/27 1,091 FHLB 3,695,200 3,803,996 3,767,530 2.564% 0.900% 03/ 31/22 02/26/27 1,093 FHLB 6,072,400 5,212,338 5,162,371 3.737% 0.900% 01/ 19/23 02/26/27 1,093 FHLB 5,247,000 6,240,345 6,180,523 4.329% 0.900% 02/ 16/23 02/26/27 1,093 FHLB 5,050,770 5,409,783 5,130,342 3.971% 1.000% 12/ 14/22 02/26/27 1,093 FHLB 4,000,000 4,000,000 3,742,720 2.375% 2.375% 03/ 08/22 03/08/27 1,103 FFCB 5,160,000 5,292,287 5,203,860 3. 996% 0.830% 03/23/23 02/22/28 1,454 FHLB 355,160 355,160 351,168 4.123% 1.125% 01/18/24 02/25/28 1,457 FFCB 2,123,750 2,145,842 2,173,225 4. 812% 1.000% 09/27/23 03/02/28 1,463 FHLB 1,893,209 1,909,429 1,958,089 5.018% 1.000% 10/ 18/23 03/10/28 1,471 FHLB 3,124,500 3,108,301 3,016,380 3.553% 4.500% 05/ 17/23 03/10/28 1,471 FFCB 626,780 626,780 616,924 4.121% 1.370% 01/18/04 03/22/28 1,483 FFCB 6,102,000 6,088,091 5,882,640 3. 501% 3.875% 04/26/23 04/25/28 1,517 FFCB 5,354,250 5,370,708 5,292,100 4. 349% 3.740% 06/14/23 04/27/28 1,519 FFCB 2,955,000 2,959,283 2,957,970 4. 814% 4.470% 07/12/23 06/22/28 1,575 FFCB 2,641,500 2,643,866 2,608,170 4. 130% 1.230% 12/20/23 07/13/28 1,596 FHLMC 853,500 857,427 864,650 4.601% 1.100% 11/15/23 07/27/28 1,610 FNMA 848,800 852,851 862,540 4.613% 1.000% 11/15/23 07/28/28 1,611 FHLB 882,500 883,265 872,590 4.117% 1.300% 12/20/23 08/04/28 1,618 FHLB 2,981,700 2,982,458 3,060,150 4.892% 4.750% 10/ 18/23 09/08/28 1,653 FHLMC 842,300 846,330 854,220 4.614% 1.000% 11/15/23 10/19/28 1,694 SECURITIES TOTAL 153,736,451$ 155,350,042 $ 150,873,470 $ LAIF 56,706,769$ 56,706,769 $
Municipal Issuance 57,130,672$ 55,970,997 $
Corporate Securities 5,935,200$ 5,887,560 $
Sweep Account (Union Bank) 13,082,312$ 13,082,312 $ TOTAL CD'S 30,495,000$ 30,328,869 $
TOTAL INVESTMENTS 318,699,995$ 312,849,977 $
* Market values for securities obtained from US Bank.

City of Clovis
Distribution of Investments
As of February 29, 2024
ATTACHMENT 1
13 AGENDA ITEM NO. 3.

Activity Maturity
Institution Description Activit y Amount Market Value Rate Date Date Duke Energy Carolinas LLC Corp Purchase 2,000,000 1,948,600 3.950% 02/16/24 11/15/28 Toyota MTR Cr Corp Corp Purchase 2,000,000 1,992,000 4.650% 02/16/24 01/05/29 Procter & Gamble Co Corp Purchase 2,000,000 1,994,600 4.350% 02/16/24 01/29/29 Oregon Cmnty Cr Un CD Purchase 250,000 250,000 4.300% 02/09/24 02/09/27 Valley Natl Bk CD Purchase 250,000 250,000 4.450% 02/21/24 02/22/27 Amerasia Bk CD Purchase 250,000 250,000 4.000% 02/15/24 02/15/29

PORTFOLIO DATA
Current Month (02/24)
Book Market
CD'S 30,495,000 $ 30,328,869 $
Gov't Securities* 155,350,042 150,873,470
Municipal Securities 57,130,672 55,970,997
Corporate Securities 5,935,200 5,887,560
LAIF 56,706,769 56,706,769
Sweep Account (Union Bank) 13,082,312 13,082,312
TOTAL 318,699,995 $ 312,849,977 $
Prior Month (01/24)
Three Months Previous (11/23)
Book Market Book Market
CD'S 29,745,000 $ 29,646,249 $ CD'S 28,245,000 $ 27,693,005 $ Gov't Securities* 155,350,042 151,735,277 Gov't Securities* 150,425,542 145,092,464 Municipal Securities 57,130,672 56,405,113 Municipal Securities 53,528,065 51,964,707 Corporate Securities - - Corporate Securities - - LAIF 56,706,769 56,706,769 LAIF 56,142,817 56,142,817
Sweep Account (Union Bank) 27,174,496 27,174,496 Sweep Account (Union Bank) 22,985,608 22,985,608 TOTAL 326,106,979 $ 321,667,904 $ TOTAL 311,327,032 $ 303,878,601 $ Six Months Previous (08/23)
One Year Previous (02/23)
Book Market Book Market
CD'S 26,245,000 $ 25,537,294 $ CD'S 21,495,000 $ 20,891,156 $ Gov't Securities* 140,516,837 134,028,857 Gov't Securities* 128,172,290 121,101,534 Municipal Securities 55,388,719 53,687,790 Municipal Securities 55,435,000 50,692,253 Corporate Securities - - Corporate Securities - - LAIF 55,589,725 55,589,725 LAIF 75,000,000 75,000,000
Sweep Account (Union Bank) 19,571,681 19,571,681 Sweep Account (Union Bank) 23,626,633 23,626,633 TOTAL 297,311,962 $ 288,415,347 $ TOTAL 303,728,923 $ 291,311,576 $ *Adjusted Quarterly for Premium/Discount Amortization
As of February 29, 2024
Monthly Investment Transactions
City of Clovis
ATTACHMENT 2
14 AGENDA ITEM NO. 3.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Negotiable CDs COST PRICE RATE DATE DATE 02/29/24 FREQUENCY Transportation Alliance Bk 250,000 249,587.50 0.250% 03/12/21 03/12/24 12 QUARTERLY Preferred Bank 250,000 249,137.50 0.250% 03/25/21 03/25/24 25 QUARTERLY Bankunited Natl Assn 245,000 243,958.75 0.450% 03/31/21 04/01/24 32 QUARTERLY Greenstate Credit Union 250,000 246,455.00 0.450% 06/16/21 06/17/24 109 QUARTERLY Eaglemark Savings Bank 250,000 246,035.00 0.400% 06/30/21 06/28/24 120 QUARTERLY Texas Exchange Bk 250,000 245,802.50 0.500% 07/09/21 07/09/24 131 QUARTERLY BMW Bk North Amer 250,000 245,180.00 0.550% 07/30/21 07/30/24 152 QUARTERLY Toyota Finl Svgs 250,000 244,215.00 0.650% 09/09/21 09/09/24 193 QUARTERLY State Bk India 250,000 243,982.50 0.650% 09/17/21 09/17/24 201 QUARTERLY Ubs Bank Usa 250,000 242,375.00 0.750% 11/17/21 11/18/24 263 QUARTERLY Webbank Salt Lake City 250,000 242,102.50 0.750% 11/29/21 11/29/24 274 QUARTERLY Medallion Bank Salt Lake City 250,000 241,787.50 0.900% 12/20/21 12/20/24 295 QUARTERLY Beal Bank 250,000 241,275.00 0.950% 01/19/22 01/15/25 321 QUARTERLY Mountian Amer Fed 250,000 246,150.00 3.450% 08/31/22 02/28/25 365 QUARTERLY Barclays Bk 250,000 241,785.00 1.700% 03/09/22 03/10/25 375 QUARTERLY Goldman Sachs Bk 250,000 241,662.50 1.650% 03/09/22 03/10/25 375 QUARTERLY Safra National Bk 250,000 242,280.00 2.000% 03/23/22 03/24/25 389 QUARTERLY Pentagon Federal Cr Un 250,000 242,165.00 2.000% 03/28/22 03/28/25 393 QUARTERLY Beal Bank 250,000 242,645.00 2.200% 04/06/22 04/02/25 398 QUARTERLY JP Morgan Chase 250,000 243,312.50 2.500% 04/08/22 04/08/25 404 QUARTERLY First Natl Bank 250,000 242,497.50 2.200% 04/12/22 04/11/25 407 QUARTERLY One Community Bank 250,000 243,582.50 2.700% 04/29/22 04/29/25 425 QUARTERLY Americu Credit Union 250,000 243,862.50 2.800% 05/02/22 05/02/25 428 QUARTERLY Synchrony Bank Retail 250,000 244,512.50 3.100% 05/20/22 05/20/25 446 QUARTERLY Connexus Credit Union 250,000 244,187.50 3.000% 05/26/22 05/27/25 453 QUARTERLY Bmo Harris Bank 250,000 244,457.50 3.150% 06/17/22 06/17/25 474 QUARTERLY Saco Biddeford 250,000 243,515.00 2.850% 06/17/22 06/17/25 474 QUARTERLY Baxter Credit Union 250,000 245,172.50 3.400% 06/28/22 06/30/25 487 QUARTERLY Capital One Bank 250,000 244,960.00 3.350% 06/29/22 06/30/25 487 QUARTERLY American First Cr Un 250,000 244,550.00 3.250% 07/15/22 07/15/25 502 QUARTERLY Trustone Financial Cr Un 250,000 244,505.00 3.250% 07/19/22 07/21/25 508 QUARTERLY American Natl Bank 250,000 243,940.00 3.100% 07/27/22 07/28/25 515 QUARTERLY TCM Bank 250,000 244,792.50 3.350% 07/28/22 07/28/25 515 QUARTERLY Generations Bank 250,000 244,950.00 3.400% 08/03/22 08/04/25 522 QUARTERLY Direct Fed Credit 250,000 244,682.50 3.500% 08/17/22 08/18/25 536 QUARTERLY Resource One Credit 250,000 244,505.00 3.300% 08/17/22 08/18/25 536 QUARTERLY Connext Credit 250,000 245,135.00 3.500% 08/31/22 08/29/25 547 QUARTERLY Skyone Fed Credit 250,000 245,472.50 3.600% 08/30/22 09/02/25 551 QUARTERLY Credit Union of Texas 250,000 245,475.00 3.600% 09/14/22 09/15/25 564 QUARTERLY Forbright Bank 250,000 245,040.00 3.500% 09/16/22 09/16/25 565 QUARTERLY Ally Bank Sandy Utah 250,000 245,407.50 4.050% 09/29/22 09/19/25 568 QUARTERLY Alabama Credit Union 250,000 246,890.00 3.600% 09/20/22 09/22/25 571 QUARTERLY Kemba Finl Credit Union 250,000 247,002.50 4.000% 09/21/22 09/22/25 571 QUARTERLY Farmers Merchants 250,000 245,947.50 3.750% 09/28/22 09/29/25 578 QUARTERLY Jefferson Finl FCU 250,000 247,472.50 4.150% 09/29/22 09/29/25 578 QUARTERLY Dort Finl Credit Union 250,000 246,872.50 4.000% 09/30/22 09/30/25 579 QUARTERLY First National Bank 250,000 245,895.00 3.625% 09/30/22 09/30/25 579 QUARTERLY Numerica Credit Union 250,000 247,987.50 4.200% 09/30/22 09/30/25 579 QUARTERLY Vystar Credit Union 250,000 248,207.50 4.350% 09/30/22 09/30/25 579 QUARTERLY Bell Bank Fargo 250,000 247,435.00 4.150% 10/13/22 10/14/25 593 QUARTERLY Pacific Alliance 250,000 247,627.50 4.200% 10/14/22 10/14/25 593 QUARTERLY 1st Financial Bank 250,000 247,435.00 4.150% 10/13/22 10/14/25 593 QUARTERLY Great Southern Bank 250,000 248,807.50 4.500% 10/20/22 10/20/25 599 QUARTERLY American Bank 250,000 248,097.50 4.350% 10/21/22 10/21/25 600 QUARTERLY Queensborough Natl Bank 250,000 247,822.50 4.100% 10/21/22 10/21/25 600 QUARTERLY Public Alliance Cr Un 250,000 248,820.00 4.500% 10/25/22 10/27/25 606 QUARTERLY First Citizens Bank 250,000 249,477.50 4.700% 10/28/22 10/28/25 607 QUARTERLY LCA Bank Corp 250,000 248,297.50 4.400% 10/28/22 10/28/25 607 QUARTERLY Sharonview Fed Cr Un 250,000 250,082.50 4.850% 10/31/22 10/31/25 610 QUARTERLY United Heritage Cr Un 250,000 249,840.00 4.700% 11/04/22 11/04/25 614 QUARTERLY Capital One Natl Assn 250,000 250,505.00 4.900% 11/16/22 11/17/25 627 QUARTERLY Morgan Stanley Bank 250,000 250,150.00 5.000% 11/18/22 11/18/25 628 QUARTERLY Spokane Teachers Cr Un 250,000 250,982.50 5.000% 11/23/22 11/23/25 633 QUARTERLY Morgan Stanley Private 250,000 249,817.50 4.750% 12/09/22 12/09/25 649 QUARTERLY City of Clovis
Certificates of Deposit
As of February 29, 2024
ATTACHMENT 3
15 AGENDA ITEM NO. 3.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Negotiable CDs COST PRICE RATE DATE DATE 02/29/24 FREQUENCY City of Clovis
Certificates of Deposit
As of February 29, 2024
Community Bank Topeka 250,000 248,057.50 4.300% 12/14/22 12/15/25 655 QUARTERLY Austin Telco Fed 250,000 250,867.50 4.950% 12/16/22 12/16/25 656 QUARTERLY Rogue Credit Union 250,000 250,090.00 5.100% 12/23/22 12/23/25 663 QUARTERLY Alliant Credit Union 250,000 251,547.50 5.100% 12/30/22 12/30/25 670 QUARTERLY First Technology Fed Cr Un 250,000 251,767.50 5.150% 06/30/23 12/30/25 670 MONTHLY Liberty First Cr Un 250,000 249,250.00 4.550% 01/17/23 01/19/26 690 QUARTERLY Capital Educators Fed Cr 250,000 249,220.00 4.550% 01/19/23 01/20/26 691 QUARTERLY Manufacturers Traders 250,000 248,360.00 4.250% 01/31/23 01/23/26 694 QUARTERLY City Natl Bank 250,000 247,917.50 4.350% 01/25/23 01/26/26 697 QUARTERLY Coastlife Cr Un 250,000 249,772.50 4.650% 02/13/23 02/13/26 715 QUARTERLY Achieve Finl Cr Un 250,000 249,787.50 4.650% 02/17/23 02/17/26 719 QUARTERLY California Cr Un Glendale 250,000 249,012.50 4.500% 02/23/23 02/23/26 725 QUARTERLY Truliant Fed Cr Un 250,000 249,620.00 4.600% 02/28/23 02/27/26 729 QUARTERLY Pioneer Fed Cr Un Mtn Home 250,000 249,630.00 4.600% 02/28/23 03/02/26 732 QUARTERLY Tradition Cap Bankk 250,000 249,372.50 4.600% 03/03/23 03/03/26 733 MONTHLY Alaska Fed Cr 250,000 250,310.00 4.650% 03/05/23 03/09/26 739 MONTHLY Mid Carolina Credit 250,000 251,562.50 4.600% 03/13/23 03/13/26 743 MONTHLY Blue Ridge Bank 250,000 251,510.00 4.500% 03/16/23 03/16/26 746 MONTHLY Northwest Bank 250,000 251,645.00 4.600% 03/17/23 03/17/26 747 MONTHLY Valleystar Credit Union 250,000 251,670.00 4.600% 03/20/23 03/20/26 750 MONTHLY First Community Bank 250,000 251,357.50 4.500% 03/22/23 03/23/26 753 MONTHLY Technology Credit Union 250,000 251,717.50 4.650% 03/23/23 03/23/26 753 MONTHLY Cibc Bank 250,000 251,335.00 4.650% 03/24/23 03/24/26 754 MONTHLY Signature Bank 250,000 251,705.00 4.500% 03/24/23 03/24/26 754 MONTHLY Point West Credit Union 250,000 251,775.00 5.000% 04/12/23 04/13/26 774 MONTHLY Flagstar Bank 250,000 251,885.00 4.650% 03/30/23 04/24/26 785 MONTHLY Utah Cmnty Credit Union 250,000 249,980.00 4.600% 04/26/23 04/27/26 788 MONTHLY Cross River Bank 250,000 250,250.00 4.650% 05/19/23 05/19/26 810 MONTHLY Raiz FCU 250,000 251,215.00 4.650% 05/24/23 05/26/26 817 MONTHLY Usalliance FCU 250,000 250,682.50 4.700% 05/26/23 05/26/26 817 MONTHLY Chartway Fed Cr Un 250,000 251,872.50 4.900% 06/09/23 06/09/26 831 MONTHLY Customers Bank 250,000 250,747.50 4.700% 06/14/23 06/15/26 837 MONTHLY Lafayette Fed Cr Un 250,000 252,230.00 4.950% 12/13/23 06/15/26 837 QUARTERLY Latino Cmnty Cr Un 250,000 252,090.00 4.900% 06/27/23 06/29/26 851 MONTHLY Leaders Cr Un 250,000 252,587.50 5.000% 06/30/23 06/30/26 852 MONTHLY Farmers Insurance 250,000 252,842.50 5.000% 07/21/23 07/21/26 873 MONTHLY Maine Svgs FCU 250,000 252,842.50 5.000% 07/21/23 07/21/26 873 MONTHLY Popular Bank New York 250,000 252,420.00 4.850% 09/06/23 09/04/26 918 QUARTERLY Freedom Northwest Cr Un 250,000 255,627.50 5.350% 09/19/23 09/18/26 932 QUARTERLY Amex National Bank 250,000 253,505.00 5.000% 09/20/23 09/21/26 935 QUARTERLY First Gty Bank 250,000 254,397.50 5.100% 10/13/23 10/13/26 957 MONTHLY Bridgewater Bank 250,000 254,660.00 5.100% 11/03/23 11/03/26 978 MONTHLY Taylorsville Svgs Bk 250,000 254,660. 00 5.100% 11/03/23 11/03/26 978 MONTHLY Mountain Comm Bk 250,000 251,335.00 4.500% 12/20/23 12/21/26 1,026 QUARTERLY American Bk Freedom 250,000 251,197.50 4.500% 12/22/23 12/22/26 1,027 QUARTERLY Rockland Fed Cr Un 250,000 252,005.00 4.600% 12/22/23 12/22/26 1,027 QUARTERLY Hughes Fed Cr Un 250,000 251,040.00 4.400% 01/29/24 01/29/27 1,065 QUARTERLY MVB Bk Inc Fairmont 250,000 249,990.00 4.250% 01/31/24 01/29/27 1,065 QUARTERLY Farmers & Merchants Tr Co 250,000 249,355.00 4.150% 01/30/24 02/01/27 1,068 QUARTERLY Oregon Cmnty Cr Un 250,000 250,465.00 4.300% 02/09/24 02/09/27 1,076 MONTHLY Valley Natl Bk 250,000 251,657.50 4.450% 02/21/24 02/22/27 1,089 MONTHLY People Bank Co 250,000 254,335.00 4.650% 03/30/23 03/30/27 1,125 MONTHLY Carroll County 250,000 253,817.50 4.650% 03/30/23 03/30/28 1,491 MONTHLY Discover Bank 250,000 252,410.00 4.350% 04/26/23 04/24/28 1,516 MONTHLY TTCU Fed Cr Un 250,000 259,300.00 5.000% 07/26/23 07/26/28 1,609 MONTHLY Wells Fargo Natl Bk 250,000 260,572.50 5.050% 11/14/23 11/14/28 1,720 MONTHLY Consumers Fed Cr Un 250,000 260,017.50 5.000% 11/16/23 11/16/28 1,722 MONTHLY Amerasia Bk 250,000 249,447.50 4.000% 02/15/24 02/15/29 1,813 MONTHLY Negotiable CD TOTAL 30,495,000$ 30,328,869 $
CD TOTAL 30,495,000$ 30,328,869 $
ATTACHMENT 3
16 AGENDA ITEM NO. 3.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Municipal Securities COST PRICE RATE DATE DATE 02/29/24 FREQUENCY San Diego CA Convention Ref Bond 1,442,467 1,442,924 1.527% 08/18/22 04/15/24 46 QUARTERLY Santa Ana College Ref Bond 439,115 432,054 0.644% 12/17/21 08/01/24 154 QUARTERLY University CA Rev Bond 988,158 976,430 4.350% 09/15/22 05/15/25 441 QUARTERLY Antelope Valley CA Ref Bond 737,063 716,978 1.767% 05/12/22 08/01/25 519 QUARTERLY Chabot Las Positas Cmnty Clg Bond 1,444,182 1,407,618 0.880% 04/29/22 08/01/25 519 QUARTERLY Foothill De Anza Bond 793,391 790,211 0.906% 03/24/23 08/01/25 519 QUARTERLY San Dieguito High School Ref Bond 958,910 955,200 1.661% 10/13/22 08/01/25 519 QUARTERLY Santa Ana CCD Ref Bond 240,890 235,560 0.744% 05/12/22 08/01/25 519 QUARTERLY Orange County Water Dist Ref Bond 868,039 864,738 2.095% 10/13/22 08/15/25 533 QUARTERLY San Jose CA Txble Ser B 2,282,082 2,270,644 2.450% 10/13/22 09/01/25 550 QUARTERLY Los Angeles CA USD Ref Bond 1,005,405 923,300 1.455% 11/15/21 07/01/26 853 QUARTERLY Chabot Las Positas Cmnty Clg CA 3,331,213 3,213,454 1.080% 07/27/22 08/01/26 884 QUARTERLY Chaffey CA High School Ref Bond 1,524,924 1,483,229 2.475% 06/30/22 08/01/26 884 QUARTERLY Huntington Beach HS Dist Ref Bond 3,165,757 3,036,072 1.208% 04/29/22 08/01/26 884 QUARTERLY Placentia Yorba USD Ref Bond 1,059,224 1,017,415 1.070% 05/31/22 08/01/26 884 QUARTERLY San Diego CA Cmnty Ref Bond 460,727 444,094 2.299% 04/29/22 08/01/26 884 QUARTERLY San Ramon Valley CA USD Ref Bond 2,125,000 1,953,704 1.147% 11/03/21 08/01/26 884 QUARTERLY Sonoma Cnty Jr College Ref Bond 1,947,394 1,892,940 2.447% 06/30/22 08/01/26 884 QUARTERLY San Diego CA Pub Facs Ref Bond 1,557,631 1,503,353 1.812% 08/18/22 10/15/26 959 QUARTERLY CA ST Univ Rev Ref Bond 2,284,645 2,278,875 1.142% 02/17/23 11/01/26 976 QUARTERLY El Dorado CA Irr Dist Ref Bond 1,115,615 1,073,786 1.687% 08/18/22 03/01/27 1,096 QUARTERLY Rancho Santiago Cmnty Clg 298,847 296,726 1.106% 11/17/22 03/01/27 1,096 QUARTERLY University Gen Rev Bond 2,152,755 2,149,815 1.316% 10/13/22 05/15/27 1,171 QUARTERLY El Monte Ca Ref Bond 542,885 538,644 1.326% 03/24/23 06/01/27 1,188 QUARTERLY Los Angeles CA Dept Wtr Ref Bond 2,096,247 2,041,620 5.516% 04/27/23 07/01/27 1,218 QUARTERLY Colton CA Jt Uni Sch 960,821 959,258 1.603% 11/17/22 08/01/27 1,249 QUARTERLY Contra Costa Ref Bond 830,845 813,041 2.163% 09/15/22 08/01/27 1,249 QUARTERLY Corona Norco Ref Bond 228,152 230,905 2.297% 09/28/23 08/01/27 1,249 QUARTERLY Foothill De Anza CCD 490,256 487,280 1.473% 12/15/22 08/01/27 1,249 QUARTERLY Fremont CA Uni Sch Dist 1,088,767 980,254 1.113% 11/17/22 08/01/27 1,249 QUARTERLY Fremont CA USD Ref Bond 988,497 1,047,455 2.000% 05/31/22 08/01/27 1,249 QUARTERLY Marin CA Cmnty Clg Dist 321,391 321,302 3.330% 11/17/22 08/01/27 1,249 QUARTERLY Mount San Antonio Cmnty Clg 252,818 253,376 1.139% 11/17/22 08/01/27 1,249 QUARTERLY Mount San Antonio Ref Bond 375,771 375,071 2.329% 10/13/22 08/01/27 1,249 QUARTERLY Saddleback VY Uni Ref Bond 2,909,508 2,793,900 2.400% 08/10/22 08/01/27 1,249 QUARTERLY San Diego CA Com CD 554,376 549,243 2.407% 12/15/22 08/01/27 1,249 QUARTERLY San Ramon Valley Ref Bond 1,321,725 1,293,423 3.415% 09/15/22 08/01/27 1,249 QUARTERLY Santa Monica Cmnty Clg Ref Bond 985,080 963,590 3.050% 09/15/22 08/01/27 1,249 QUARTERLY Sierra CA Cmnty Clg Dist 414,371 414,478 1.129% 11/17/22 08/01/27 1,249 QUARTERLY William Hart CA Un High 177,904 178,316 1.174% 11/17/22 08/01/27 1,249 QUARTERLY San Jose CA Txble Ser B 852,242 850,741 2.600% 10/13/22 09/01/27 1,280 QUARTERLY Soquel Creek Cnty Ref Bond 488,864 482,194 1.445% 05/18/23 03/01/28 1,462 QUARTERLY Gardena Calif Pension Oblig 902,207 918,500 2.663% 10/19/23 04/01/28 1,493 QUARTERLY Beverly Hills Ref Bond 563,569 552,507 1.514% 06/15/23 06/01/28 1,554 QUARTERLY California Health FACS 713,788 724,082 3.378% 11/16/23 06/01/28 1,554 QUARTERLY Desert CA Cmnty College 907,300 903,810 2.023% 01/19/24 08/01/28 1,615 QUARTERLY Redondo Beach Ref Bond 577,213 586,798 1.430% 09/28/23 08/01/28 1,615 QUARTERLY San Ramon Valley CA Uni 1,608,124 1,612,738 1.670% 07/13/23 08/01/28 1,615 QUARTERLY Santa Ana College Impt 1,301,286 1,302,960 1.320% 07/13/23 08/01/28 1,615 QUARTERLY Santa Clarita CA Cmnty 888,500 878,220 1.563% 01/19/24 08/01/28 1,615 QUARTERLY William Hart CA High 880,712 874,760 1.429% 12/21/23 08/01/28 1,615 QUARTERLY Yosemite Calif Cmnty Clg 684,019 683,415 2.210% 12/21/23 08/01/28 1,615 QUARTERLY Mun. Securities TOTAL 57,130,672$ 55,970,997 $
Municipal Securities TOTAL 57,130,672$ 55,970,997 $
City of Clovis
Municipal Securities
As of February 29, 2024
ATTACHMENT 4
17 AGENDA ITEM NO. 3.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Corporate Securities COST PRICE RATE DATE DATE 02/29/24 FREQUENCY Duke Energy Carolinas LLC 1,948,600 1,926,660 3.950% 02/16/24 11/15/28 1,721 QUARTERLY Toyota MTR Cr Corp 1,992,000 1,978,700 4.650% 02/16/24 01/05/29 1,772 QUARTERLY Procter & Gamble Co 1,994,600 1,982,200 4.350% 02/16/24 01/29/29 1,796 QUARTERLY Corp. Securities TOTAL 5,935,200$ 5,887,560 $
Corporate Securities TOTAL 5,935,200$ 5,887,560 $
City of Clovis
Corporate Securities
As of February 29, 2024
ATTACHMENT 5
18 AGENDA ITEM NO. 3.

Treasury Rates as of February 29, 2024
3 month Treasury bill 5.45
6 month Treasury bill 5.30
2 Yr Treasury note 4.64
3 Yr Treasury note 4.43
5 Yr Treasury note 4.26
10 Yr Treasury note 4.25

CITY OF CLOVIS

FINANCE DEPARTMENT
FEBRUARY 29, 2024 TREASURY RATES
As indicated in the above graph, treasuries decrease from 3-month to 10-year notes. 0 1
2 3
4 5
6 3 month
Treasury bill
6 month
Treasury bill
2 Yr Treasury
note
3 Yr Treasury
note
5 Yr Treasury
note
10 Yr
Treasury note

INTEREST RATES

TREASURIES
TREASURY RATES ON FEBRUARY 29, 2024
ATTACHMENT 6
19 AGENDA ITEM NO. 3.

TO: Mayor and City Council
FROM: Finance Department
DATE: June 17, 2024
SUBJECT: Finance – Receive and File – Treasurer’s Report for the Month of February 2024.

ATTACHMENTS: 1. Summary of Cash Balances

2. Summary of Investment Activity

3. Investments with Original Maturities Exceeding One Year

EXECUTIVE SUMMARY
Attached for the Council’s information is the Treasurer’s Report for the month ended February 29, 2024.

Pursuant to Section 41004 of the Government Code of the State of California, the City Treasurer is required to submit a monthly report of all receipts, disbursements, and fund balances.

Attachment 1 provides a summary of the beginning balance, total receipts, total disbursements, ending balance for all funds, and a listing, by fund, of all month end fund balances. Attachment 2 summarizes the investment activity for the month and distribution, by type of investment, held by the City. Attachment 3 lists all investments with original maturities exceeding one year as of the month ended February 29, 2024.

Prepared by: Jeffrey Blanks, Deputy Finance Director

Reviewed by: City Manager AH
20 AGENDA ITEM NO. 4.

Previous Balance 4,622,010.93$
Deposits 30,916,539.64
Disbursements (33,193,735.52)
Current Balance 2,344,815.05$

FUNDS BALANCE
100 General Fund 12,993,142.12 $
201 Local Transportation 19,555,730.82
202 Parking and Business Improvements 209,180.70
203 Off Highway Use 73,843.15
204 Community Facilities District 2020-1 243,712.30 205 Senior Citizen Memorial Trust 58,183.52
207 Landscape Assessment District 7,885,478.67
208 Blackhorse III (95-1) Assessment District 15,511.14 209 Blackhorse III (95-1) Assessment District 2 35,641.13 275 HCD Block Grant Fund 474,309.01
301 Park & Recreation Acquisition 8,221,861.03
305 Refuse Equipment Reserve 2,450,344.77
310 Special Street Deposit Fund 50,219,768.25
314 Housing Successor Agency 382,918.45
402 1976 Fire Bond Redemption 25,475.23
404 1976 Sewer Bond Redemption Fund 426,557.37
501 Community Sanitation Fund 15,972,467.33
502 Sewer Service Fund 35,298,855.22
504 Sewer Capital Projects-Users 549,139.66
506 Sewer Capital Projects-Developer 5,348,937.54
507 Water Service Fund 45,091,730.55
508 Water Capital Projects-Users 6,236,442.07
509 Water Capital Projects-Developer 9,867,907.98
515 Transit Fund 2,482,776.24
540 Planning & Development Services 15,870,879.00
601 Property & Liability Insurance 785,190.18
602 Fleet Maintenance 24,556,203.21
603 Employee Benefit Fund 13,399,070.94
604 General Government Services 28,790,645.80
605 Facilities Maintenance 4,389,103.33
606 Information Technology 6,861,857.52
701 Curb & Gutter Fund 168,546.79
703 Payroll Tax & Withholding Fund 1,485,100.51
712 Temperance/Barstow Assmt Dist (98-1) 79,504.81 713 Shepherd/Temperance Assmt Dist (2000-1) 5,906.57 715 Supp Law Enforcement Serv 337,263.46
716 Asset Forfeiture 365,574.95
720 Measure A-Public Safety Facility Tax 2,012.06
736 SA Admin Trust Fund 1,421.40
741 SA Debt Service Trust Fund (174,522.76)
747 Housing Successor Trust Fund 1,137.98
SUBTOTALS 321,044,810.00$
999 Invested Funds (318,699,994.95)
TOTAL 2,344,815.05$
Statement of Cash Balances
As of February 29, 2024
City of Clovis
ATTACHMENT 1
21 AGENDA ITEM NO. 4.

Balance of Investments Previous Month End 326,106,979.08 $ Time Certificates of Deposit Transactions
Investments 750,000.00
Withdrawals 0.00
Total CD Changes 750,000.00
Other Changes
Government Securities 0.00
Local Agency Investment Fund 0.00
Municipal Securities 0.00
Corporate Securities 5,935,200.00
Sweep Account (14,092,184.13)
Total Other Changes (8,156,984.13)
Balance of Investments Current Month End 318,699,994.95$ Insured CD's 30,495,000.00
Government Securities 155,350,042.35
Corporate Securities 5,935,200.00
Local Agency Investment Fund 56,706,769.08
Municipal Securities 57,130,671.55
Sweep Account 13,082,311.97
Investment Total 318,699,994.95$
For the month of February 29, 2024
City of Clovis
Distribution of Investments
As of February 29, 2024
City of Clovis
Summary of Investment Activity
ATTACHMENT 2
22 AGENDA ITEM NO. 4.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
FFCB 5,000,000.00 5,000,000 3/1/2024 0.250%
FHLB 5,000,000.00 4,999,761 3/8/2024 3.250%
FFCB 2,000,000.00 1,999,246 3/8/2024 3.625%
FHLB 2,000,000.00 1,999,928 3/18/2024 0.300%
FHLB 5,000,000.00 5,000,000 6/7/2024 0.350%
FHLB 1,000,000.00 982,482 6/24/2024 0.700%
FHLB 5,000,000.00 4,990,369 11/15/2024 1.050%
FHLB 1,735,000.00 1,669,303 12/30/2024 0.500%
FNMA 2,000,000.00 1,914,723 2/24/2025 0.500%
FNMA 1,000,000.00 958,279 2/25/2025 0.520%
FHLB 1,000,000.00 959,340 2/27/2025 0.625%
FHLB 4,000,000.00 3,992,245 2/28/2025 1.750%
FAMCMTN 4,000,000.00 4,000,000 4/25/2025 2.750%
FAMCMTN 4,000,000.00 3,977,174 7/28/2025 0.750%
FHLB 5,000,000.00 5,000,000 8/28/2025 3.600%
FHLB 5,000,000.00 4,977,701 9/8/2025 0.600%
FHLB 980,000.00 892,009 11/25/2025 0.500%
FFCB 5,000,000.00 4,982,312 2/11/2026 0.580%
FHLB 4,000,000.00 3,959,955 2/24/2026 0.750%
FHLB 3,000,000.00 2,806,092 3/16/2026 0.790%
FHLB 5,000,000.00 4,982,008 9/28/2026 0.940%
FHLB 4,000,000.00 3,771,160 10/28/2026 1.150%
FHLB 6,000,000.00 5,993,041 11/24/2026 1.250%
FHLB 5,000,000.00 5,076,969 12/11/2026 2.125%
FHLB 4,500,000.00 4,190,935 2/24/2027 1.020%
FHLB 5,000,000.00 4,686,471 2/24/2027 1.020%
FHLB 4,000,000.00 3,803,996 2/26/2027 0.900%
FHLB 6,800,000.00 6,240,345 2/26/2027 0.900%
FHLB 5,700,000.00 5,212,338 2/26/2027 0.900%
FHLB 6,000,000.00 5,409,783 2/26/2027 1.000%
FHLB 4,000,000.00 4,000,000 3/8/2027 2.375%
FHLB 6,000,000.00 5,292,287 2/22/2028 0.830%
FHLB 400,000.00 355,160 2/25/2028 1.125%
FFCB 2,500,000.00 2,145,842 3/2/2028 1.000%
FHLB 3,000,000.00 3,108,301 3/10/2028 4.500%
FFCB 2,245,000.00 1,909,429 3/10/2028 1.000%
FFCB 700,000.00 626,780 3/22/2028 1.370%
FFCB 6,000,000.00 6,088,091 4/25/2028 3.875%
FFCB 5,500,000.00 5,370,708 4/27/2028 3.740%
FFCB 3,000,000.00 2,959,283 6/22/2028 4.470%
FFCB 3,000,000.00 2,643,866 7/13/2028 1.230%
FHLMC 1,000,000.00 857,427 7/27/2028 1.100%
FNMA 1,000,000.00 852,851 7/28/2028 1.000%
FHLB 1,000,000.00 883,265 8/4/2028 1.300%
FFCB 3,000,000.00 2,982,458 9/8/2028 4.750%
FHLMC 1,000,000.00 846,330 10/19/2028 1.000%
Government Maturities Exceeding One Year
As of February 29, 2024
City of Clovis
ATTACHMENT 3
23 AGENDA ITEM NO. 4.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
San Diego Conv Ctr Expansion 1,450,000.00 1,442,467.00 4/15/2024 1.527% Sana Ana College Improv Dist 440,000.00 439,115.00 8/1/2024 0.644% UC General Revenue Bonds 1,000,000.00 988,158.00 5/15/2025 3.050% Antelope Valley Comm Coll 750,000.00 737,063.50 8/1/2025 1.767% Chabot Las Positas Comm Coll 1,490,000.00 1,444,182.00 8/1/2025 0.880% Foothill De Anza Ref Bds 2021B 835,000.00 793,391.50 8/1/2025 0.906% San Dieguito USD GO Bonds 1,000,000.00 958,910.00 8/1/2025 1.661% Santa Ana Coll Improv Dist 250,000.00 240,890.50 8/1/2025 0.744% Orange County Water Dist 900,000.00 868,039.00 8/15/2025 2.095% San Jose Ca Taxable Series B 2,355,000.00 2,282,081.50 9/1/2025 2.450% LA CUSD GO Bonds 1,000,000.00 1,005,405.00 7/1/2026 1.455% Chabot Las Positas Comm Coll 3,505,000.00 3,331,213.00 8/1/2026 1.080% Chaffey Joint Union HS 1,565,000.00 1,524,924.50 8/1/2026 2.475% Huntington Beach Union HS 3,305,000.00 3,165,757.00 8/1/2026 1.208% Placentia Yorba Linda USD 1,110,000.00 1,059,224.00 8/1/2026 1.070% San Diego Comm Coll Dist 470,000.00 460,727.00 8/1/2026 2.299% San Ramon Valley CUSD 2,125,000.00 2,125,000.00 8/1/2026 1.147% Sonoma County Jr Coll Dist 2,000,000.00 1,947,394.00 8/1/2026 2.447% San Diego Pub Facilities Dist 1,625,000.00 1,557,631.00 10/15/2026 1.812% California St Univ Taxable 2021B 2,500,000.00 2,284,645.00 11/1/2026 1.142% El Dorado Irrigation Dist 1,175,000.00 1,115,615.00 3/1/2027 1.687% Rancho Santiago CC Ref 2020 335,000.00 298,847.50 3/1/2027 1.106% UC Taxable Gen Bds 2020 B 2,385,000.00 2,152,754.50 5/15/2027 1.316% El Monte HSD Taxable Ref 2021 600,000.00 542,885.00 6/1/2027 1.326% LA Dept Wtr Pwr Rev Bonds 2010C 2,000,000.00 2,096,247.00 7/1/2027 5.516% Colton CA USD Ref Bonds 2020 1,060,000.00 960,821.00 8/1/2027 1.603% Contra Costa Comm College Dist 880,000.00 830,845.00 8/1/2027 2.163% Corona Norco USD Ref Bond 2019 250,000.00 228,152.00 8/1/2027 2.297% Foothill De Anza CC Taxable 2021 540,000.00 490,256.00 8/1/2027 1.473% Fremont USD Alameda County 1,100,000.00 1,088,767.00 8/1/2027 1.113% Fremont USD Taxable Ref 2021 1,140,000.00 988,497.00 8/1/2027 2.000% Marin County Comm Coll 2016 335,000.00 321,390.80 8/1/2027 3.330% Mount San Antonio CC 2021 285,000.00 252,818.00 8/1/2027 1.139% Mount San Antonio Comm Coll 405,000.00 375,770.75 8/1/2027 2.329% Saddleback Valley USD 3,000,000.00 2,909,508.00 8/1/2027 2.400% San Diego CCD Taxable 2019 590,000.00 554,376.00 8/1/2027 2.407% San Ramon Valley CUSD 1,435,000.00 1,321,725.00 8/1/2027 1.440% Santa Monica Comm College Dist 1,000,000.00 985,080.00 8/1/2027 3.415% Sierra CA CCD 2021A Ref 465,000.00 414,370.50 8/1/2027 1.129% William Hart USD 2020 Ref 200,000.00 177,904.00 8/1/2027 1.174% San Jose Ca Taxable Series B 910,000.00 852,242.00 9/1/2027 2.600% Soquel Creek Wtr Ref 2020 545,000.00 488,863.50 3/1/2028 1.445% Gardena Calif Pension Obligation 1,000,000.00 902,207.00 4/1/2028 2.663% Beverly Hills Taxable Ref 2020B 635,000.00 563,568.50 6/1/2028 1.514% California Health Facs Fing Au 760,000.00 713,788.00 6/1/2028 3.378% Desert CA Cmnty College 1,000,000.00 907,300.00 8/1/2028 2.023% Redondo Beach CA Uni Bond 2018 675,000.00 577,213.00 8/1/2028 1.430% San Ramon Valley CA 1,820,000.00 1,608,124.00 8/1/2028 1.670% Santa Ana College Impt 1,500,000.00 1,301,286.00 8/1/2028 1.320% Santa Clarita Calif Cmnty 1,000,000.00 888,500.00 8/1/2028 1.563% William Hart High 1,000,000.00 880,712.00 8/1/2028 1.429% Yosemite Calif Cmnty College 750,000.00 684,019.00 8/1/2028 2.210% City of Clovis
Municipal Maturities Exceeding One Year
As of February 29, 2024
ATTACHMENT 3
24 AGENDA ITEM NO. 4.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
Duke Energy Carolinas LLC 2,000,000.00 1,948,600.00 11/15/2028 3.950% Toyota MTR Cr Corp 2,000,000.00 1,992,000.00 1/5/2029 4.350% Procter & Gamble Co 2,000,000.00 1,994,600.00 1/29/2029 4.650% As of February 29, 2024
City of Clovis
Corporate Maturities Exceeding One Year
ATTACHMENT 3
25 AGENDA ITEM NO. 4.

TO: Mayor and City Council
FROM: General Services Department
DATE: June 17, 2024
SUBJECT: General Services – Approval – Res. 24-___, Adopting the FY 2024 -25 Consolidated Transportation Service Agency (CTSA) Operations and Program Budget (OPB) for Round Up Transit Services.

ATTACHMENTS: 1. Resolution 24-___

2. CTSA OPB FY 2024-25

RECOMMENDATION
For the City Council to approve a resolution adopting the FY 2024 -25 Consolidated Transportation Service Agency (CTSA) Operations and Program Budget (OPB) for Round Up Transit services.

EXECUTIVE SUMMARY
The Consolidated Transportation Service Agency (CTSA) Operations and Program Budget (OPB) is a planning document required to maintain compliance with Public Utilities Code regulations to secure Transportation Development Act (TDA) funds for designated CTSAs. The document is revised annually as required.

BACKGROUND
The development of the CTSA Operations and Program Budget (OPB) for the Clovis Urban Area, Fresno Metropolitan Area, Rural Fresno County, and the City of Clovis has been a collaborative effort with Fresno Council of Governments (FCOG).

The OPB is intended to serve the following purposes:

1. Provide a program of operations, including an implementation schedule for new or modified services, and a program budget for the Clovis CTSA coordinated and consolidated social 26 AGENDA ITEM NO. 5.
service transportation services for the program year beginning July 1, 202 4, through June 30, 2025.

2. Serve as a resource document for local elected officials, social service agencies, and citizens.

3. Demonstrate the CTSA’s compliance wit h Section 99275.5 of the Public Utilities Code concerning Transportation Development Act (TDA) Local Transportation Fund (LTF) Article

4.5 claim evaluation criteria and required findings, and with the Fresno Council of Governments Assembly Bill 120 Action Plan.

4. Document efforts to improve coordination and consolidation of social services transportation services in order to meet state regulations.

FISCAL IMPACT
None.

REASON FOR RECOMMENDATION
As a designated CTSA, the City of Clovis is required to prepare the OPB annually to comply with Section 99275.5 of the Public Utilities Code concerning the Transportation Development Act (TDA) Local Transportation Funds (LTF) Article 4.5 claim criteria and required productivity findings.

ACTIONS FOLLOWING APPROVAL
Attach Resolution 24-___ in the Clovis section of the CTSA document and file finalized document with the Fresno Council of Governments (FCOG).

Prepared by: Susanna Herrera, Management Analyst

Reviewed by: City Manager AH

27 AGENDA ITEM NO. 5.

ATTACHMENT 1
RESOLUTION 24-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS
APPROVING THE ADOPTION OF THE CTSA’S OPERATIONS AND PROGRAM

BUDGET (OPB) FOR CLOVIS TRANSIT ROUND UP SERVICES

WHEREAS, the Fresno Council of Governments (FCOG) has separately designated the Clovis Transit Round Up Service as a Consolidated Transportation Services Agency (CTSA); and

WHEREAS, the document has been prepared in cooperation with Fresno Area Express (FAX), Clovis Transit, and the Fresno County Rural Transit Agency (FCRTA); and

WHEREAS, Clovis Transit has prepared, under contract, the FY 202 4-2025 “Operations Program and Budget for the Clovis CTSA”; and

WHEREAS, the document has been prepared in conjunction with the annual performance evaluation process, the Short R ange Transit Plans and Public Transit Budgets; and

WHEREAS, said document has been reviewed during the past forty-five (45) days.

NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis does hereby adopt the “Operations and Program Budget for the Clovis CTSA 202 4-2025” as the basis for its continued responsibility as the designated CTSA for the City of Clovis.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on June 17, 2024, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: June 17, 2024

______________________________ ______________________________ Mayor City Clerk

28 AGENDA ITEM NO. 5.

ATTACHMENT 2

CONSOLIDATED TRANSPORTATION SERVICE AGENCY

OPERATIONS PROGRAM AND BUDGET

FOR FISCAL YEAR 2024 - 25

CLOVIS URBAN AREA

Date: May 2024

SUBMITTED TO

THE FRESNO COUNCIL OF GOVERNMENTS

PREPARED BY

CITY OF CLOVIS

THE CLOVIS CONSOLIDATED TRANSPORTATION SERVICE AGENCY

155 N. Sunnyside Ave
Clovis, CA 93611
Phone: 559-324-2760

29 AGENDA ITEM NO. 5.

TABLE OF CONTENTS

CLOVIS URBAN CTSA................................................................................................ 1 INTRODUCTION.......................................................................................................... 1

GOALS, OBJECTIVES & POLICIES FOR CTSA - STATE & REGIONAL.................. 2

GOALS, OBJECTIVES & STANDARDS FOR THE LOCAL CLOVIS CTSA............... 4 GOAL 1 Service Level................................................................................................. 4 GOAL 2 Service Quality.............................................................................................. 4 GOAL 3 Service Productivity....................................................................................... 5 GOAL 4 System Image................................................................................................ 6

OVERVIEW................................................................................................................. 6 DESCRIPTION OF EXISTING PARATRANSIT SERVICE......................................... 9

ANNUAL PRODUCTIVITY TRENDS......................................................................... 12 FISCAL YEAR EST. 2023-2024 BUDGET FOR THE CLOVIS CTSA....................... 13 FISCAL YEAR PROJ. 2024-2025 BUDGET FOR THE CLOVIS CTSA..................... 14 FOLLOW-UP ON 2019-2021 TRIENNIAL PERFORMANCE AUDIT......................... 15 FOLLOW-UP ON 2022 PRODUCTIVITY EVALUATION........................................... 18

ATTACHMENTS

A. ORGANIZATIONAL CHART........................................................................... A-1 B. MAP-SERVICE AREA..................................................................................... A-2 C. RESOLUTION................................................................................................. A-3

30 AGENDA ITEM NO. 5.
1 OPB 2025

OPERATIONS AND PROGRAM BUDGET OF THE

CLOVIS URBAN CONSOLIDATED TRANSPORTATION SERVICE AGENCY

INTRODUCTION

The City of Clovis operates two types of public transit service. Clovis Stageline provides general public, fixed-route service within the City limits an d into the northeast area of Fresno including California State University Fresno ( CSUF). Clovis Roundup operates specialized demand-responsive service for disabled residents with scheduled trips within Clovis/ Fresno metropolitan area. The City of Clovis has designated Roundup services as the Consolidated Transportation Service Agency (CTSA) for the Clovis Transit service area.

INTRODUCTION

The Consolidated Transportation Service Agency (CTSA) Operations Program and Budget (OPB) for the Clovis Urban Area has been developed in cooperation with the Fresno Council of Governments (Fresno COG). The OPB is intended to:

1. Provide a program of operations, including an implementation schedule for new or modified services, and a program budget for CTSA coordinated and consolidated social service transportation services for the program year, July 1, 2024, through June 30, 2025.

2. Serve as a resource document for local elected officials, social service agencies, and citizens.

3. Demonstrate the CTSA’s compliance with Section 99275.5 of the Public Utilities Code concerning Article 4.5 claim evaluation criteria and required findings, and with the Fresno COG Assembly Bill 120 Action Plan (adopted February 1982).

4. Document efforts to improve coordination and consolidation of social service transportation services in order to:

a. Demonstrate compliance with Chapter 1120 of the 1979 California Statutes by addressing and substantiating which of the coordination benefits specifically listing in the legislation should be pursued by the CTSA.

b. Create additional opportunities to utilize supplemental grant funding available from federal and state assistance programs to support social service transportation services by demonstrating that “coordination criteria” have been met.

Operational concerns for FY25 include:

 Monitor demand for service to newly expanded city areas to the northeast and southeast, including Loma Vista and Heritage Grove;

31 AGENDA ITEM NO. 5.
2 OPB 2025

 Continue to monitor impacts of VMT and maximize any potential mitigation resulting from route changes;

 Continue to assess commercial driver shortage and make necessary adjustments to continue to meet service levels;

 Continue to adjust and adapt operations to incorporate second transit location (Transit Hub at Landmark Square);

 Continue zero-emission pilot project;

 Utilize feasibility electrification study to b egin planning efforts for ICT Compliance through fleet conversion;

 Monitor legislative relief in response to coronavirus pandemic and plan for changes in efficiency metrics and potential impacts on funding;

 Continue coordination efforts with other transit agencies in the region including Fresno Area Express, Fresno County Rural Transit Agency , and Fresno Council of Governments;

 Continue the process of becoming a federal funding recipient while monitoring and the short and long-term impacts on operations and services to the community.

GOALS, OBJECTIVES, AND POLICIES FOR CONSOLIDATED TRANSPORTATION

SERVICE AGENCIES (STATE AND REGIONAL MANDATES)

In 1985 the Clovis City Council adopted the following goals, objectives, and standards for Clovis Transit as part of the transit planning process. Annually the Council reviews and amends these standards as needed.

Chapter 1120 of the 1979 California Statues and the Assembly Bill 120 Action Plan declare goals, objectives and policies which apply "generally" to CTSA services. These are as follows:

GOAL

Improve transportation service required by social service fund recipients by promoting the improved coordination and consolidation of transportation services.

Objectives Which May Apply

1. Centralized administration for the elimination of duplicated administrative requirements.

2. Identification and consolidation of all sources of funding for the provision of more effective and cost-efficient services.

3. Centralized dispatching for more efficient vehicle use.

32 AGENDA ITEM NO. 5.
3 OPB 2025

4. Centralized maintenance for adequate, regular, and more cost-effective vehicle maintenance.

5. Adequate driver training programs for safer vehicle operation and lower insurance costs.

6. Combined purchasing for more effective cost savings.

Policies

1. Any centralized administration shall utilize, to the maximum extent possible, existing public and private administrative capabilities and expertise to achieve the system goals.

2. Existing sources of funding utilized prior to the Socia l Service Transportation Improvement Act (Assembly Bill 120) shall, to the maximum extent possible, be continued.

3. The consolidation of services shall, to the maximum extent possible, utilize existing agency operating and maintenance personnel and expertise.

4. The Fresno Council of Government ( COG) shall utilize its regulatory roll over Transportation Development Act (TDA) monies by monitoring and evaluating the performance of the CTSA’s through the TDA claim process, an annual financial audit, and annual productivity evaluation, a triennial performance audit, and the CTSA’s compliance with the Action Plan.

5. The Fresno COG, as part of its ongoing transportation planning process, which includes review by various technical committees, shall review CTSA designates compliance with the Action Plan at least annually.

6. The Fresno COG shall review, through the Executive Order 12372 review process, the transportation services offered by social servi ce agencies and their consistency with the Action Plan and make appropriate comments and findings encouraging their participation with the CTSA, as part of the final Clearinghouse commentary.

7. The Fresno COG shall encourage members to evaluate their fina ncial commitments to local social service projects (which either in full or part provide transportation services) and make appropriate recommendations for proper coordination with the CTSA in order to maximize the effective use of local transportation dollars.

8. Transportation Development Act/Local Transportation Fund (TDA/LTF) Article 4.5 monies shall not be expended without a minimum dollar for dollar match with other available funds to the CTSA.

9. The CTSA shall be required to maintain, at a minimum, an overall farebox revenue to operating cost ratio of 10% for all CTSA transportat ion services. The 10% farebox recovery may also be provided for by CTSA contractual arrangements or donations. The funding formula would then be 45% TDA/LTF Article 4.5 mone ys and 55% local match. (This specific efficiency requirement was suspended by the California Legislature under AB149 for FY19/20 – FY25/26 due to impacts of the coronavirus pandemic on public transit.)

33 AGENDA ITEM NO. 5.
4 OPB 2025

GOALS, OBJECTIVES, AND STANDARDS FOR THE CLOVIS CONSOLIDATED

TRANSPORTATION SERVICE AGENCY (LOCAL MANDATES)

In 1985, the Clovis City Council adopted the following goals, objectives, and standards for Clovis Transit as part of the transit planning process. Annually the Co uncil reviews and amends these standards as needed.

GOAL 1. SERVICE LEVELS: CLOVIS TRANSIT WILL PROVIDE PUBLIC

TRANSPORTATION SERVICE TO A MAXIMUM NUMBER OF PEOPLE IN THE CLOVIS AREA.

Objective A.: To provide a transit system that meets the public transportation needs of the service area.

Standard 1: Clovis Transit’s demand responsive service (Roundup) will operate seven (7) days a week excluding City observed holidays . Operational hours for demand responsive service in Clovis are 6:00 A.M. to 7:00 P.M. Monday through Friday. Saturday & Sunday hours are 7:30 A.M. to 3:30 P.M.

Standard 2: Clovis Transit’s CTSA Roundup services shall implement "real time dispatching" for demand responsive service to improve overall operations and increase ridership.

Objective B: To provide CTSA Roundup transit ser vices that adequately serves elderly and disabled residents.

Standard 1: Clovis Transit should maintain base fare levels for elderly and disabled riders, those qualifying for ADA paratransit service.

Standard 2: As per The Americans with Disabilities Act of 1990 (ADA) all new vehicles purchased must have ADA lifts. All vehicles met those regulations as of March 16, 1997.

Objective C: To secure a stable and sufficient local funding mechanism.

Standard 1: Clovis Transit should identify and coordinate funding mechanisms that will address all transportation funding needs in the Clovis area.

Standard 2: Clovis Transit should identify short and long range needs and maximize revenue resources, utilizing all funding mechanisms including federal grants, State enabling legislation, and farebox revenue.

GOAL 2. SERVICE QUALITY: CLOVIS TRANSIT WILL PROVIDE A QUALITY SERVICE.

Objective A: To provide reliable and convenient public transit service.

Standard 1: Clovis Transit’s CTSA Roundup Services should operate its demand response service within five (5) minutes before the scheduled pick-up time and no more than fifteen (15) minutes after the scheduled pick-up time. Drivers shall not wait for patrons for more than five (5) minutes after arrival at the 34 AGENDA ITEM NO. 5.
5 OPB 2025

designated pick-up time. Passengers must be ready for their pickup as directed by transit staff or through information provided by the ride application . Passengers returning to Clovis from Fresno may wait up to one hour for a ride back.

Objective B: To provide safe, clean, attractive and comfortable vehicles and facilities.

Standard 1: All CTSA Roundup vehicles returning to the yard after revenue service should be swept and dusted before being assigned for service the following day.

Standard 2: The exteriors of Clovis Transit vehicles should be cleaned at least once a week.

Standard 3: In winter, the heaters on Clovis Transit vehicles should work 100% of the time.

Standard 4: In summer, at least 95% of all vehicles on the street should have operable air-conditioners.

Objective C: To provide a safe system.

Standard 1: Clovis Transit vehicles should operate in excess of 150,000 miles between preventable accidents, and bus operators should be formally recognized for their safe driving.

Standard 2: Buses should be checked daily for proper operation and condition of lights, mirrors, radios, and fluids; detailed mechan ical inspections should be completed every 3,00 0 miles/45 days. Operations, maintenance, and other employees will be provided safety training at the beginning of their employment and such training will be updated on a regularly scheduled basis.

Objective D: To record and respond to all public comments.

Standard 1: Clovis Transit should continue to track and evaluate all compliments, complaints, and inquiries from the public.

GOAL 3: SERVICE PRODUCTIVITY: CLOVIS TRANSIT WILL OPERATE AN EFFICIENT AND EFFECTIVE BUS SYSTEM.

Objective A: To establish and maintain system-wide productivity indicators.

Standard 1: Clovis Transit should achieve a 10% farebox recovery ratio for demand responsive (CTSA Roundup Service) and 20% for fixed route (Stageline Services). (As of October 2020, the Clovis City Council made permanent an earlier fare suspension that was put into place under an Emergency Order by the City Manager. All productivity indicators will continue to be measured to ensure efficient and adequate service.)

Standard 2: Clovis Transit should record and report, at least monthly with quarterly reports, the following performance indicators.

35 AGENDA ITEM NO. 5.
6 OPB 2025

 Total Monthly Ridership
 Total Monthly Revenue
 Total Monthly Expense
 Total Revenue Hours
 Passengers Per Revenue Mile
 Total Revenue Miles
 Total Non-Revenue Miles
 Average Weekday Ridership
 Farebox Ratio
 Total Road Calls
 Total Operating Expense Per Passenger
 Total Operating Expense Per Revenue Hour
 Total Operating Expense Per Revenue Mile
 Total Revenue Per Revenue Hour
 Total Revenue Per Revenue Mile
 Passengers Per Revenue Hour
 Equivalent Full Time Employees

GOAL 4 SYSTEM IMAGE: CLOVIS TRANSIT WILL STRIVE TO PROMOTE ITS SERVICE AND IMPROVE ITS IMAGE.

Objective A: To provide clear and consistent system information to transit passengers.

Standard 1: Current bus schedules and system information should be available to the public at all major public facilities and on the internet.

Standard 2: Telephone service information should be available to the public at all times during hours of operation.

Objective B: To provide for community involvement in transit system affairs.

Standard 1: Clovis Transit should become in volved in and work with citizen groups, civic groups, and other area associations to communicate the services and benefits of Clovis Transit.

Standard 2: Clovis Transit should maintain a positive presence on the city’s social media channels, disseminating useful information to passengers and the community on a regular schedule.

OVERVIEW

The “Assembly Bill 120 Action Plan for Fresno County” (February 1982) developed by the Fresno COG designated the City of Clovis as the CTSA for the Clovis Urbanized Area. The Clovis CTSA is coordinated by the Transit Manager and Deputy General Services Director.

Clovis Roundup provides demand-responsive, curb -to-curb and door -to-door transportation service for disabled residents within the City's existing Sphere of Influence. Service is available Monday through Friday and limited weekend service within the Clovis area, and Monday through Friday to Fresno with limited service in accordance with the ADA ¾ mile rule on Saturday. 36 AGENDA ITEM NO. 5.
7 OPB 2025

The program was originally funded with an Older Americans Act Grant but now is funded by City and TDA/Local Transportation Funds. The most significant social service provider in Clovis is the Clovis Senior Activity Center. Most social services in the area are provided by or through the Senior Center. Clovis Transit also works closely with Central Valley Regional Center, Clovis Unified School District, and vario us County departments. In FY 88, the Clovis City Council designated its Roundup service solely as a Consolidated Transportation Service Agency (CTSA) function. Local Measure "C" dollars are used to provide the necessary match of TDA/LTF Article

4.5 funds.

Roundup service opera tes within Clovis Monday t hrough Friday, 6: 00 A.M. to 7: 00 P.M. and weekends from 7:30 A.M. to 3: 30 P.M. Service to Fresno is available Monday through Friday, 6:00 A.M. to 5:00 P.M and in a limited capacity on Saturday in accordance w ith the ADA ¾ mile rule. Reservations can be made for the same day or up to fourteen (14) days in advance based on vehicle availability . Current software technology allows passengers to submit a request for same-day service and the request is scheduled based on vehicle availability.

In April of 2020, under an Emergency Order issued by the Clovis City Manager, the Clovis City Council approved the temporary suspension of fares during the COVID19 pandemic. The action was one of many intended to provide a safer environment on the buses by eliminating the need for cash or passes to be passed from person to person. Effective October 2020, the City Council approved a permanent zero-fare model for all Clovis Transit bus services. In fall of 2019, Clovis Transit had provided free rides for all passengers using grant funds to underwrite fares. This resulted in a 35% increase in ridership, and once the health crisis subsided, ridership levels have returned, and riders are benefitting from the free-fare model.

Marketing efforts in FY 23-24 included social media, bus advertising, bus shelters, real-time software with trip scheduling, and community events. Clovis Transit uses Google Transit for passenger route-planning and is integrated with Fresno Area Express (FAX). Route information is listed in the City of Fresno FAX guide . Fresno Area Express adopted temporarily a fare-free model; however, has reinstated fares at a discounted rate. FAX continues to explore the possibility of free fares. Passes and other rider programs have been eliminated by Clovis Transit. A website for Clovis Transit has been launched independent of the City’s website. The site provides easy access to route and rider information and other alerts about the system.

During FY 23-24, utilizing California Emergency Management Agency Proposition 1B Transit Safety and Secu rity Grants, cameras and security systems were purchased. Clovis Transit’s allocation of these funds have been completely expended. The project included:

 Purchase of security systems and cameras for the Transit building located in Landmark Square. The cameras will be installed inside the new building and on the exterior of the 7- acre project site, providing an enhanced level of safety for visitors and employees.

Additionally, a building security system will provide a secure work site for employees assigned to the Transit building. The interior of the building will be accessible by authorized persons only. Several monitoring stations were also purchased to facilitate mon itoring of traffic and pedestrians inside and outside the building along with the activity at the large bus shelter north of the transit building. Security systems were installed shortly after the completion of the building in November 2023.

Other completed projects included:

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 The installation and integration of a new paratransit scheduling software system.

Improvements were needed to provide the community with a software system that would allow automated scheduling for same -day and future appointments. T his software provides real-time scheduling and updates, a phone application that facilitates scheduling appointments, as well as providing immediate updates on vehicle arrival times. Efficiency and equity have significantly improved.

Additionally, Low Carbon Transit Op erations Program (LCTOP) funds, Public Transportation Modernization, Improvement, and Enhancement Account (PTMISEA), SB1 State of Good Repair, and Measure C – New Technology funds were received and will be used for multi -year projects which include:

 Construction of a transit center and administrative offices. Funds have been expended and the center was commissioned in November 2023.
 Purchase of Automated Passenger Counters and Automated Voice Annunciation systems has been processed. Systems are being installed and will be completed by the end of Spring 2024.
 Rolling multiple year allocation of funds to purchase replacement vehicles.  The first phase of the route re -design project has been completed which included the design and distribution of a community needs survey. This project was delayed due to the pandemic but as health conditions have improved, work has begun again. The survey was administered and available in early fall of 2021. The survey targeted the underrepresented and disadvantaged community members, as well as the community at large. Results from the survey have been combined with comments received through the Fresno Council of Government’s Unmet Needs Process, the City’s ATP Results, and all results have been evaluated and incorporated into the re-design and/or service change of the current routes.

Phase two of this project has been initiated to include the evaluation of new re-design of existing routes. Staff utilized community and stakeholder feedback to make necessary modifications and the new routes have been finalized. The next step will include the evaluation and implementation of the newly required bus stop locations.  Rolling multiple year allocation of funds toward the purchase of a zero-emission bus.

A Measure C New Technology Grant was awarded in FY18 -19 for a three -year zero-emission battery electric bus pilot project. This pilot project help ed determine the costs required for infrastructure, charging, and operation of electric buses by a public transit agency. The 2018 mandate from the California Air Resources Board requiring the conversion to zero -emission transit buses for public transit oper ators by 2030 has made this project necessary to develop a plan to meet that requirement . The infrastructure phase is complete, and the buses have been incorporated into service. Grant documentation was submitted for the closure of the grant; however, Clovis Transit continues to gather data from the vehicles and is sharing information about the project across the U.S.

In addition, as an effort to meet the California Air Resource Board (CARB) requirement of all transit buses converting to zero-emission by 2030, the City of Clovis and CalStart Inc. partnered to conduct a feasibility study and generate an electrification master plan for Clovis Transit. This project was possible through Caltrans’ Sustainable Communities Grant FY 20 -21. The study by CalStart gathered background information on Clovis Transit’s operational data and the probable zero emission technologies available . Electric and hydrogen conversions were reviewed and analyzed to determine which conversion would be most beneficial for Clovis Transit. The feasibility study has concluded, and the electrification master plan has been generated. In February 2023, the master plan was presented to the City Council. The required rollout plan was 38 AGENDA ITEM NO. 5.
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submitted to CARB in July 2023. CARB approved the rollout plan, and it is available on the Clovis Transit website.

Roundup, paratransit service, exceed ed its pre-pandemic ridership in FY 22 -23. Ridership for Stageline, fixed -route service, has returned to the service leve ls prior to the pandemic and continues an upward trend. In the first days of the shut-down in March 2020, Clovis Transit made a commitment to the community by ensuring all services would be available to those essential workers within Clovis and Fresno. For the last four years, Clovis Transit drivers have performed in an exceptional manner by maintaining a safe environment for passengers. Clovis Transit has great employees, however; we are short staffed . Driver shortage has been an issue in the past but was greatly exacerbated by the pandemic. The City as well as other public transit agencies have a challenging time recruiting commercial drivers. During FY 2021-22, Clovis Transit decided to purchase two ProMaster Minibuses which do not require a commercial license to operate. This has provided some staffing relief in the short -term and a greater degree of flexibility. These minibuses seat 7 passengers and 2 mobility devices and will be used for the paratransit service.

An additional eight (8) ProMaster Minibuses were ordered and received during FY2023-24.

DESCRIPTION OF EXISTING PARATRANSIT SERVICES

A. CITY OF CLOVIS - ROUNDUP

1. Background

Roundup is a demand-responsive service providing door-to-door service. Service is available to qualified riders requesting transportation within the service area and provides essential service to many ambulatory and non -ambulatory passengers. Service is currently provided by radio dispatched, lift-equipped buses as well as wheelchair accessible minivans.

2. Service Area

Roundup, operated by the City of Clovis, provides door-to-door service on a demand-responsive basis to disabled residents within its existing boundaries, primarily along Shepherd Avenue to the north, Dakota Avenue to the south, Locan/DeWolf/Leonard Avenues to the east, and west to the City limits. Service for the residents of the Fresno County Island, Tarpey Village, is also provided with reimbursement from the County of Fresno. Zonal service is also operated within the City of Fresno as far north as Shepherd Avenue, south to Kings Canyon, west to West Avenue and south to Downtown Fresno.

3. Days and Hours of Operation

Currently, Roundup operates within Clovis’ Sphere of Influence Monday through Friday from 6:00 A.M. to 7: 00 P.M. and Saturday & Sunday service from 7:30 A.M. to 3:30 P.M. as demand requires. Service to Fresno operates Monday through Friday 6:00 A.M. to 5 :00 P.M, and on Saturdays in accordance with the ADA ¾ mile rule.

4. Response Time

Service is provided on both an advance-reservation basis and a real-time, space-available basis.

Passengers may make reservations up to fourteen (14) days in advance or a same-day request.

Service is offered on a first -called/first-served basis. Passengers are provided with a thirty (30) minute pick-up window when booking their trip.
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5. Eligibility/Accommodations

Service is available to those persons who have been ADA certified. To become certified , the applicant must complete an ADA application, have it signed by a medical professional and return it to the administrative offices located at 785 Third Street Clovis, CA 93612. Applications are reviewed by the Clovis Transit Staff and any applications needing further review will be sent to the Transit Supervisor and/or Fresno Area Express for evaluation and determination using their qualified medical staff person.

In order to comply with ADA requirements for destination to origin service, the driver will provide assistance to passengers who require help to/from the door of their origin or destination. However, for safety purposes, drivers are required to stay in sight of the vehicle at all times and may travel no farther than 100 feet to provide assistance. Drivers will enter a foyer/lobby area to collect a passenger but will not enter a private residence or individual room inside a building. Drivers will assist passengers using a wheelchair over one curb or step only. Case -by-case situations may require additional modifications to ensure that the origin-to-destination requirement is met.

6. Fares

All rides on Clovis Transit are free for the passenger. A passenger may be accompanied by one caregiver/attendant, and up to one (1) guest.

7. Restriction on Trip Purpose and Capacity Constraints

Roundup does not restrict trips based on trip purpose. Dispatchers schedule as many trips as can be accommodated beyond pre-scheduled subscription trips (less than 50%) on a space- available basis.

Roundup policies do not restrict the number of trips provided to an individual nor is a waiting list maintained. Roundup's operational practices do not allow for substantial numbers of untimely pick-ups, trip denials, missed trips, or excessively long trips that would limit availability of service.

In order to improve efficiency, a No-Show Policy is enforced. The No Show Policy states that any passengers who miss four or more trips in a month will be assessed and those passengers who no-show at least 3% of their monthly trips will receive a warning letter. Additional no -shows may lead to suspension from the Roundup service. See the policy for more details.

8. Automated Dispatching

Clovis Transit completed a successful implementation of new transit dispatching software in August 2022. The system automates all dispatching, routing, and scheduling functions as well as creates reports regarding ridership, fares , and operating costs . Drivers use a tablet for their manifest and trip reporting. The software has also allowed for the ability to revise the no -show policy to be a percentage of the planned trips instead of a quantity of trips per month. Additionally, trips can be booked through the City’s mobile app, Clovis Transit, or through the web-based app at https://clovistransit.com/paratransit/.

9. Vehicle Fleet

Roundup operates with sixteen (16) lift-equipped mid-size buses, eight (8) wheelchair accessible mini-vans, and ten (10) Promaster minibuses.

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Vehicle Profile – Roundup Fleet

10. Roundup Ridership

Year Inter-city Trips to Fresno Trips within Clovis Total

FY 19-20

20,222

30,162

50,384

FY 20-21

11,540

21,861

33,401

FY 21-22

14,762

30,790

45,552

FY 22-23

22,666

50,652

73,318
Estimated
FY23-24

30,000

65,000

95,000
Projected
FY 24-25
32,000 68,000 100,000

Year Model Number Lift/Ramp
Equipped
2007 Glaval
Cutaway
1 Yes
2007 Dodge
Caravan
1 Yes
2008 Glaval
Cutaway
6 Yes
2011 Braun
Activan
1 Yes
2012 Arboc
Low-Floor
6 Yes
2013 Braun
Activan
2 Yes
2018 Dodge
Caravan
2 Yes
2019 Champion
Low-Floor
3 Yes
2019 Dodge
Caravan
3 Yes
2021 Dodge
Promaster
2 Yes
2023 Dodge
Promaster
8 Yes
Total 35
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CLOVIS ROUND UP ANNUAL PRODUCTIVITY TRENDS FY2021-2025
Fiscal Year Percentage Change
INDICATOR 2020-2021 2021-2022 2022-23 ESTIMATED
2023-24

PROJECTED
2024-2025
2020-21/
2021-22
2021-22/
2022-23
2022-23/
2023-24
2023-24/
2024-25
Total Passengers 33,489 45,552 73,318 95,000 100,000 36.0 61.0 29.6 5.3 Vehicle Hours 22,166 26,503 33,506 50,000 53,000 19.6 26.4 49.2 6.0 Vehicle Miles 229,783 298,061 459,078 560,000 588,000 29.7 54.0 22.0 5.0 Operating Costs*** $3,229,665 $3,580,265 $4,491,370 $6,686,500 $6,757,400 10.9 25.4 48.9 1.1 Fares* $0 $0 $0 $0 $0 0.0 0.0 0.0 0.0
Employees 19 21 27 27 27 10.5 28.6 0.0 0.0

Passengers/Hour 1.51 1.72 2.18 1.90 1.89 13.9 26.7 -12.8 -0.5 Passengers/Mile 0.15 0.15 0.16 0.17 0.17 0.0 6.7 6.3 0.0 Cost/Vehicle Hour $145.70 $135.09 $134.05 $133.73 $127.50 -7.3 -0.8 -0.2 -4.7 Cost/Vehicle Mile $14.06 $12.01 $9.78 $11.94 $11.49 -14.6 -18.6 22.1 -3.8 Vehicle Hours/Employee 1,166 1,262 1,595 1,852 1,963 8.2 26.4 16.1 6.0

Operation Subsidy/Passenger $96.44 $78.60 $61.26 $70.38 $67.57 -18.5 -22.1 14.9 -4.0 Farebox Ratio** 10% N/A N/A N/A N/A N/A N/A N/A N/A
Farebox Ratio w/out Measure
C 2.0% N/A N/A N/A N/A N/A N/A N/A N/A

*FY21 fares were permanently eliminated in October 2020 by the Clovis City Council **FY21 Farebox Ratio to be waived until FY 2026 - AB149 ***FY23 Additional Staff Hired - Increase in Operational Costs

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ROUND UP TRANSIT ESTIMATED CTSA BUDGET FISCAL YEAR 2023-2024

FARES/MISC. TDA ARTICLE
4 TDA ARTICLE

4.5 STA
FUNDS

MEASURE
C
SB1-
SGR
TOTAL

EXPENDITURES

OPERATING EXPENSES -

PERSONNEL

Personnel (Salaries and Overtime) 166,000 357,900 673,000 1,196,900 Extra Help 739,200 490,800 1,230,000
Benefit Package 930,800 930,800

OPERATING EXPENSES -

SERVICES, MATERIALS, &

SUPPLIES
Vehicle Charges 305,300 546,000 851,300
Admin/Misc./COVID19 Supplies 85,500 85,500
Communications 130,900 130,900
Marketing and Promotion 31,000 31,000
General Services/Admin Charges 653,200 653,200 Training and Membership Dues 2,100 2,100
Travel and Meeting Expenses 9,000 9,000
Insurance 138,000 138,000

CAPITAL EXPENSES/GRANTS
STA & SGR Bus Purchase* 503,400 855,000 1,358,400 TOTALS 0 3,191,000 357,900 1,667,200 546,000 855,000 6,617,100 *NOTE: THESE FUNDS WERE ROLLED OVER FROM PRIOR YEARS.
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ROUND UP TRANSIT PROJECTED CTSA BUDGET FISCAL YEAR 2024-2025

FARES/MISC. TDA ARTICLE 4 TDA ARTICLE

4.5 STA FUNDS FTA FUNDS MEASURE C TOTAL

EXPENDITURES

OPERATING EXPENSES -

PERSONNEL

Personnel (Salaries and
Overtime) 372,000 576,500 333,000 1,281,500
Extra Help 1,300,000 1,300,000
Benefit Package 757,000 370,600 1,127,600

OPERATING EXPENSES -

SERVICES, MATERIALS,
& SUPPLIES
Vehicle Charges 387,400 560,000 947,400
Admin/Misc./COVID19
Supplies 84,100 84,100
Communications 140,000 140,000
Marketing and Promotion 40,000 40,000
General Services/Admin
Charges 850,600 850,600
Training and Membership
Dues 5,300 5,300
Travel and Meeting
Expenses 11,000 11,000
Insurance 206,600 206,600

CAPITAL

EXPENSES/GRANTS
STA & SGR Bus Purchase* 750,000 750,000
TOTALS 0 2,482,000 372,000 1,697,100 1,633,000 560,000 6,744,100 *NOTE: THESE FUNDS WERE ROLLED OVER FROM PRIOR YEARS.
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FOLLOW-UP ACTIONS ON THE TRIENNIAL PERFORMANCE AUDIT FISCAL YEARS FY 2018/19 – FY 2020/21

The latest Triennial Performance Audit of the City of Clovis Transit S ystem was completed by Moore and Associates in November 2021. With two exceptions, Moore & Associates, Inc. finds the City of Clovis to be in compliance with the requirements of the Transportation Development Act. In addition, the entity generally functions in an efficient, effective, and economical manner.

FUNCTIONAL REVIEW, FINDINGS AND RECOMMENDATIONS

Triennial Functional Review

1. General Management and Organization

The City’s transit program is operated in-house. The General Services Manager monitors on- time performance regularly and prepares a monthly report inclusive of collisions/road calls, no-shows, complaint calls, and ridership. The program is structured and staffed appropriately with respect to management but could use more staff. The internal organization structure is appropriate, effective, and efficient.

2. Service Planning

The only service change occurring during the audit period was the transition to Zero Fares, which was made permanent in October 2020. The most recent Short Range Transit Plan (SRTP) for the Fresno -Clovis Metropolitan Area was adopted in June 2021. The SRTP provided a post-COVID plan for transit development in the region.

3. Scheduling, Dispatch, and Operations

Full-time drivers and dispatchers are represented by the Clovis Transit Employees Bargaining Unit (TEBU) through the Operating Engineers Local 3, which represents public utilities. All drivers are cross-utilized between Stageline and Round Up. There are eighteen (18) full-time drivers, five (5) full-time lead bus drivers, and two (2) full-time dispatchers. The City maintains an extra “floater” driver assignment each day. Higher -capacity buses are assigned to the higher-demand routes. On weekends, the City attempts to balance miles by using vehicles used the least during the week.

4. Personnel Management and Training

Recruitment is ongoing. The City employs five full-time in-house lead bus drivers who cover the entire training process. New recruits must have three (3) years of driving experience.

Regardless of experience, all drivers receive the same training curriculum following initial hire.

Driver turnover tends to occur within part-time positions. There is little to no turnover among full-time drivers.

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5. Administration

The Deputy General Services Director is responsible for annual budgeting. The transit budget goes to City Council for approval and is wrapped into the overall city budget. The Deputy General Services Director also oversees grants. In addition to TDA claims, the City receives state and local PTMISEA, LCTOP, and Measure C funds.

6. Marketing and Public Information

Marketing is handled in-house. The City hired a public affairs manager to coordinate all of the City’s social media and communications. Recent bus shelter purchases reflect a decision to obtain shelters with poster kiosks to support display advertising. The City promoted its free - fare program as well as did extensive marketing during the peak of the COVID pandemic. The City also conducted a rider survey regarding route re-design.

7. Fleet Maintenance

All maintenance is conducted in-house. While staffing is a concern it has not affected pullout.

Body damage is likely to be sent out; the City does not have its own paint shop. Anything beyond basic fabrication is sent out, as is some transmission work. The number of bays and lifts is sufficient to support the current transit fleet. Much of the work on the buses is done during the nightshift. A schedule is in place for vehicle replacement.

Triennial Audit Findings

Based on discussions with City of Clovis staff, analysis of program performance, and an audit of program compliance and function, the audit team presents two compliance findings:

1. In FY 2018/19, FY 2019/20, and FY 2020/21, TDA fiscal audits were not submitted within the extended timeframe.

2. The City did not demonstrate use of the TDA definition for reporting full -time equivalent (FTE) employees.

The audit team has identified no functional findings.

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Triennial Audit Recommendations

1. In FY 2018/19, FY 2019/20, and FY 2020/21, TDA fiscal audits were not submitted within the extended timeframe.

Recommendation: Work with TDA auditors to ensure the TDA fiscal audit can be completed no later than March 31 following the end of the fiscal year.

Recommended Action: If completion of the City’s audited financials is impacting the TDA auditor’s ability to prepare the TDA audit, work with the City auditors to ensure they are aware of the transit-specific TDA audit deadline. If the issue is with the TDA auditors, work with them and Fresno COG to ensure appropriate deadlines have been built into the auditor’s contract.

Timeline: Ongoing.

2. The City did not demonstrate use of the TDA definition for reporting full -time equivalent (FTE) employees.

Recommendation: Ensure the TDA definition of full-time equivalent (FTE) employees is used for reporting to the State Controller.

Recommended Action: Document all actual hours worked related to transit. For administrative staff dedicated to transit, hours may be estimated, but still need to be factored into the calculation (e.g., a position that is 0.5 FTE would equal 1,040 hours).

Hours should be allocated between fixed route (general operations) and demand - response (specialized services) based on either actual work performed or a formula based on vehicle service hours by mode. Ensure the individual(s) completing the reports are aware of how to calculate this data using the TDA definition.

Timeline: FY 2021/22.

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CLOVIS STAGELINE/ROUNDUP:
2022 PRODUCTIVITY EVALUATION COMMITTEE RECOMMENDATIONS

A. Comply, where feasible, with the FY 2019 through FY 2021 Triennial Performance Audit Recommendations.

This is ongoing.

B. Continue to monitor effectiveness of Stageline service, optimize routing, and seek ways to increase ridership to maintain the State -mandated 20% farebox ratio without continued reliance on Measure C farebox subsidy. (The farebox ratio has been suspended through FY 2026/2027 due to COVID-19 impacts on ridership)

Although the farebox ratio was not achieved directly from ridership contributions, the Clovis City Council allocated Measure "C" funds be utilized on the Local Transportation Fund Claim to meet the State mandated 20% ratio. Clovis Transit adopted a zero-fare model in October 2020, and will continue to use Measure C to meet farebox ratios when reinstated.

C. Continue to improve CTSA potential through increased coordination and consolidation with local social service transportation providers to reduce its reliance on Measure C farebox subsidy.

Currently, Clovis Transit is working with CVRC by transporting clients and providing assistance in the transitional training of special needs riders who are able to travel on either demand responsive or fixed -route service. This on -going coordination with local social service agencies to improve independent living skills of special riders will continue.

Additional coordination occurs with Clovis Adult School to assist special needs classes in travel training and education regarding transportation available to the disabled.

D. Continue to coordinate with FAX to consolidate services for maximum efficien cy and effectiveness.

This is ongoing . Coordination occurs for Clovis Transit to accommodate transfers from Handy Ride to Round Up. Clovis Transit and FAX have continued work on route planning and development of shared bus stops throughout Clovis.

E. Implement responsibilities under the Americans with Disabilities Act of 1990.

Full compliance has been obtained.

F. Address responsibilities under the Clean Air Act of 1990, the San Joaquin Valley Unified Air Pollution Control District Clean Air Plan, the Cou ncil of Fresno County Governments Transportation Control Measures Plan and Congestion Management Plan (CMP).

This is ongoing. When operationally feasible, Clovis Transit will continue to purchase low emission vehicles to help reduce greenhouse gas and particulate emissions.

G. Coordinate with the Fresno County Department of Social Services to plan and implement transportation strategies focused on addressing the State mandates Welfare to Work - CalWorks Program.

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A number of students in the program attend the Clovis A dult School, Institute of Technology, and Clovis Community College – Herndon Campus, which are served every 30 minutes.

H. Prepare and adopt updated Short Range Transit Plans/Operation Program and Budget to reflect the inclusion of Measure C funded programs.

With the passage of Measure C in November 2006, Clovis Transit has implemented some of the services listed in the Measure C Expenditure Plan that was presented to the voters.

AMERICANS WITH DISABILITIES ACT OF 1990

ADA PARATRANSIT PLAN

As of 1996, the City of Clovis has been in full compliance with the ADA. Clovis Transit’s entire fleet is lift-equipped. ADA reports have been completed until 1996 and letters of compliance completed for each year thereafter.

49 AGENDA ITEM NO. 5.

A-1

General Services Director– Shonna Halterman
Deputy General Services Director – Amy Hance
2 FT Transit Dispatchers
5 FT Lead Driver/Trainers
18 FT Bus Drivers
Transit Manager
Bethany Berube
3 PT Vehicle Washers
1 FT Clerical

4 PT Transit Dispatchers
24 PT Bus Drivers
16 PT Van Drivers
Management
Analyst
Susanna Herrera
Transit Supervisor
Nick Chin
Clovis City Council
Mayor Lynne Ashbeck, Mayor Pro Tem Vong Mouanoutoua, Councilmember Matt Basgall, Councilmember Drew Bessinger, Councilmember Diane Pearce

City Manager – John Holt
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RESOLUTION 24 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS
ADOPTING THE CTSA’S OPERATIONS AND PROGRAM BUDGET

FOR CLOVIS TRANSIT ROUNDUP SERVICES

WHEREAS, t he Fresno Council of Governments (FCOG ) has separately designated the Clovis Transit Roundup Service as a Consolidated Transportation Service Agency (CTSA); and,

WHEREAS, the document has been prepared in cooperation with Fresno Area Express, Clovis Transit, and the Fresno County Rural Transit Agency (FCRTA); and,

WHEREAS, Clovis Transit has prepared, under contract, the FY 2024-2025 “Operations Program and Budget for the Clovis CTSA”, and,

WHEREAS, the document has been prepared in conjunction with the annual performance evaluat ion proce ss, the Short Range Transit Plans and Public Transit Budgets; and,

WHEREAS, said document has been reviewed during the past forty-five (45) days.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Clovis does hereby adopt the “Operations and Program Budget for the Clovis CTSA 2024-2025, as the basis for its continued responsibility as the designated CTSA for the City of Clovis

* * * * * * * * * * * *

The foregoing resolution was approved at the regularly scheduled meeting of the Clovis City Council on the 17th of June, 2024, by the following vote to wit:

AYES:

NOES:

ABSENT:

Dated: June 17, 2024

_____________________________ ______________________________ Mayor City Clerk

52 AGENDA ITEM NO. 5.

TO: Mayor and City Council
FROM: General Services Department
DATE: June 17, 2024
SUBJECT: General Services – Authorize the City Manager to Approve a Reinstated Full-Time Public Safety Dispatcher at Step 4 of the Salary Range with an Effective Date of April 1, 2024.

ATTACHMENTS: None

RECOMMENDATION
For the City Council to authorize the City Manager to approve a recently reinstated full-time Public Safety Dispatcher at Step 4 of the salary range with an effective date of April 1, 2024.

EXECUTIVE SUMMARY
The Clovis Police Department has reinstated a preferred candidate to fill a vacant full-time Public Safety Dispatcher position. The employee, who resigned from the full-time position at Step 4 on December 10, 2023, has been reinstated to the same full-time position at Step 3 as of April 1, 2024. The Department recommends increasing the Public Safety Dispatcher’s salary to Step 4 due to the level of work being performed. Initial appointments above Step 3 of the salary range require Council authorization.

BACKGROUND
On April 1, 2024, Clovis Police Depar tment reinstated a full-time Public Safety Dispatcher who had requested demotion from full-time to part-time Public Safety Dispatcher on December 11, 2023. The employee was originally hired as a full-time Public Safety Dispatcher in 2021 and was at salary Step 4 when resigning the full -time position to accept part-time. The employee subsequently requested reinstatement to the full -time position and was reinstated at Step 3 on April 1, 2024 . The employee has been training other dispatchers within the departm ent and performing at the same level as prior to the resignation.

53 AGENDA ITEM NO. 6.

The department recommends increasing the employee’s salary to the previous Step 4, effective April 1, 2024. All appointments above Step 3 require Council authorization.

FISCAL IMPACT
The fiscal impact of salary and benefits for the remainder of FY 23-24 is approximately an additional $1,000. There are adequate funds in the Police Department budget to cover the costs of this position for this fiscal year.

REASON FOR RECOMMENDATION
Pursuant to the Clovis Municipal Code and Personnel Regulations, the City Council must authorize the City Manager to make personnel appointments in the competitive service at salary levels beyond Step 3 of the salary range. The employee is highly qualified and a significant asset to the City’s workforce.

ACTIONS FOLLOWING APPROVAL
A personnel action form will be submitted to Personnel and the City Manager for approval.

Prepared by: Lori Shively, Deputy General Services Director

Reviewed by: City Manager AH

54 AGENDA ITEM NO. 6.

TO: Mayor and City Council
FROM: Planning and Development Services
DATE: June 17, 2024
SUBJECT: Planning and Development Services – Approval – Consultant List from which Professional Consultants may be selected for Fiscal Year 2024 - 2025.

ATTACHMENTS: 1. Fiscal Year 2024-2025 Consultant List

RECOMMENDATION
For the City Council to approve the attached Consultant List for implementing the Community Investment Program to evaluate private development and public works projects for Fiscal Year 2024-2025, effective July 1, 2024.

EXECUTIVE SUMMARY
This is the annual update to the list of consultants approved for use by staff to implement the City’s Five-Year Community Investment Program.

BACKGROUND
In accordance with Clovis Municipal Code, Section 2-7.08 subsection (c), the City Manager shall annually recommend to the City Council, for approval, a list of qualified professional consultants as selected by the City Engineer. These professional consultants may be utilized to implement the City’s Five-Year Community Investment Program, and evaluate private development projects and public works projects, and perform special studies. The list includes consultants expressing interest in performing work for the City who possess the required qualifications.

FISCAL IMPACT
None.

55 AGENDA ITEM NO. 7.

REASON FOR RECOMMENDATION
The updated attached list includes qualified professional consulting firms who have expressed a desire to be considered for City projects.

ACTIONS FOLLOWING APPROVAL
None.

Prepared by: Tatiana Partain, Management Analyst

Reviewed by: City Manager AH

56 AGENDA ITEM NO. 7.

CONSULTANT ADDRESS CITY ZIP
Achievement Engineering Corp. 5070 N 6th St., Suite 188 Fresno 93720 AECOM 1360 E Spruce Ave, Suite 101 Fresno 93720
Aegis Groundwater Consulting, LLC 1177 E Shaw Ave, Suite 101 Fresno 93710 Alan Mok Engineering 7415 N. Palm Ave, Suite 101 Fresno 93711 Alisto Engineering Group 1575 Treat Blvd., Suite 201 Walnut Creek 94598 AMBIENT Air Quality & Noise Consulting 612 12th Street, Suite 201 Paso Robles 93446 Applied Earthwork Inc. 1391 W. Shaw Ave, Suite C Fresno 93711 Area West Environmental 6248 Main Avenue, Suite C Orangevale 95662 Ascent Environmental, Inc. 455 Capitol Mall, Suite 300 Sacramento 95814 Associated Transportation Engineers 100 N. Hope Avenue, Suite 4 Santa Barbara 93110 ATI Architects and Engineers 2510 Douglas Blvd. Roseville 95661 Begur Consulting 6350 Greenfield Drive Gilroy 95020
Berg & Associates 302 W. 5th St. Suite 210 San Pedro 90731 Biggs Cardosa Associates Inc. 5250 N. Palm Ave., Suite 211 Fresno 93704 Black and Veatch 8950 Cal Center Drive, Suite 238 Sacramento 95826 Blackburn Consulting 360 W. Bedford Ave., Suite 101 Fresno 93711 Blair, Church and Flynn 451 Clovis Avenue, Suite 200 Clovis 93612 Boyle Engineering Corporation 1360 E. Spruce Ave. Fresno 93720 Broussard and Associates 389 Clovis Avenue Clovis 93612 Brown & Caldwell 3480 Buskirk Avenue Pleasant Hill 94523 Brown Buntin Associates 406 W School Ave Visalia 93291
Bruce Hale Design 1201 N W Blakely Court Seattle WA 98177 BSA Architects 350 Pacific Avenue, Suite 302 San Francisco 94111 BSK and Associates 567 W. Shaw Avenue, Suite B Fresno 93704 California Associates Labratories LLP 4124 W. Swift Avenue, Suite 107 Fresno 93722 California Utility Consultants 456 Clovis Ave Suite 6 Clovis 93612 Carollo Engineers 7580 N. Ingram Ave, Suite 112 Fresno 93711 CEI Engineering Assoc., Inc. 1044 E. Herndon Ave., Suite 108 Fresno 93720 CH&D Architects 2120 20th Street Sacramento 95818
CITY OF CLOVIS FY 2024-2025 CONSULTANT LIST
Attachment 1
57 AGENDA ITEM NO. 7.

Cole & Russell Architects, Inc. 600 Vine Street, Suite 202 Cincinnati 45202 Cornerstone Structural Engineering Group 986 W. Alluvial Avenue, Suite 201 Fresno 93704 Cotton/Bridges/Associates 3840 Rosin Court, Suite 130 Sacramento 95834 CSG Consultants 21 Alisal St #108 Salinas 93901
Dale Rutherford Architecture 333 W. Shaw Avenue, Suite 102 Fresno 93704 Danielian Associates Sixty Corporate Park Irvine 92606
Derivi Construction Architecture 924 N. Yosemite Street Stockton 95203 Dewberry Engineers, Inc. 11060 White Rock Road, Suite 200 Rancho Cordova 95670 DeWees Design 58 Plaza Square, Studio A Orange 92866
Dixon & Associates Land Surveying 620 Dewitt Ave Suite 101 Clovis 93612 DKS Associates 1956 Webster Street, Suite 300 Oakland 94612 Don Dommer Associates 1144 65th Street, Suite G Oakland 94608 Donabedian Hannah Architecture 5070 N. Sixth St., Suite 103 Fresno 93710 Douglas "John" Johnson Land Surveying 4444 N. Dickenson Fresno 93704 Electrical Power Systems 4049 N. Fresno Street Fresno 93726 Engineering Designs 5155 N. First Street Fresno 93710
Environmental Science Associates 8950 Cal Center Drive, Suite 300 Sacramento 95826 ESP (Espinosa) Surveying 2598 North Miami Ave Fresno 93727 Fehr & Peers 2990 Lava Ridge Court #200 Roseville 95661 First Carbon Solutions (FCS) 7726 N. First Street, #413 Fresno 93720 Gateway Engineering 405 Park Creek Dr. Clovis 93611
Geocon Consultants, Inc. 3160 Gold Valley Drive, Suite 800 Rancho Cordova 95742 Geo-Logic Associates 143 E. Spring Hill Drive Grass Valley 95945 Gerald Mele & Associates, Inc. (GMA) 7337 N. First Street, Suite 110 Fresno 93720 Harbour & Associates 389 Clovis Avenue, Suite 300 Clovis 93612 Harris Construction 5286 E. Home Avenue Fresno 93727
HDR Engineering 2365 Iron Point Road #300 Folsom 95630
Hilliard Architects, Inc. 57 Post Street, Suite 512 San Francisco 94104 HLA Group, Landscape Architects & Planners 1990 Third Street, Suite 500 Sacramento 95814 HydroScience Engineers, Inc. 3353 Bradshaw Road, Suite 218 Sacramento 95827 Infrastructure Engineering Corporation 14271 Danielson Street Poway 92064 Integrated Designs By Somam Inc 6011 N. Fresno Street, Suite 130 Fresno 93710 J. Dorbritz, A.I.A. 800 Frenwood Pacific Topanga 90290
58 AGENDA ITEM NO. 7.

J.D. Walsh, Architecture & Urban Devel. 1945 Belding Dri ve Palm Springs 92262 Jacobs 2485 Natomas Park Drive, Suite 600 Sacramento 95833 James Oakes 191 W. Shaw Avenue, Suite 101 Fresno 93704
JLB Traffic Engineering Inc 5928 E Kaviland Fresno 93727 Johnson Architecture 942 E. Olive Ave. Fresno 93728
Kenneth D. Schmidt & Associates 600 W. Shaw Avenue, Suite 250 Fresno 93704 Kitchell 2450 Venture Oaks Way, STE 500 Sacramento 95833 Kittelson & Associates 1455 Response Road, Suite 120 Sacramento 95815 Klassen Corporation 2021 Westwind Drive Bakersfield 93301 Kleinfelder 5125 N. Gates Avenue, Suite 102 Fresno 93706 Krazan & Associates 215 W. Dakota Avenue Clovis 93612
Lars Andersen & Associates 4694 W. Jacquelyn, Suite 119 Fresno 93722 Lee & Ro, Inc. 11171 Sun Center Drive, Suite 210 Rancho Cordova 95670 Lore Engineering, Inc. 620 Dewitt Ave Suite 101 Clovis 93612 LSA Associates 2565 Alluvial Ave, Suite 112 Clovis 93611 Mark Thomas & Co Inc 7571 N Remington Ave, Suite 102 Fresno 93711 Marks Bloxom Architects 555 W. Shaw Ave Suite B7 Fresno 93704 Marlette Associates 2565 Alluvial Ave, Suite 142 Clovis 93611 McPheeters & Associates 1486 Tollhouse Rd. Clovis 93611 Melton Design Group Inc. 820 Broadway St. Chico 95928
Michael K. Nunley & Associates, Inc 8405 N Fresno St, Suite 120 Fresno 93720 Michael Sutherland & Associates 36691 Avenue 12 Madera 93638 Mid-Valley Engineering 5635 N. Figarden Drive, Suite 107 Fresno 93720 MIG 800 Hearst Avenue Berkeley 94710
Miyamoto International, Inc. 1450 Halyard Drive, Suite One West Sacramento 95691 MKN, Inc. 530 Paulding Circle B Arroyo Grande 93421
Moore Twining Labs, Inc. 2527 Fresno St. Fresno 93721
Morton & Pitalo Inc 75 Iron Point Circle #120 Folsom 95630 MWM Architects, Inc. 2333 Harrison Street Oakland 94612 Nichols Consulting Engineers 1101 Pacific Avenue, Suite 300 Santa Cruz 95060 Nichols Consulting Engineers, Chtd. 8795 Folsom Blvd., Suite 250 Sacramento 95826 Nichols Consulting Engineers, Chtd. 501 Canal Blvd., Suite C Richmond 94804 Ninyo & Moore 675 Hegenberger Road, Suite 220 Oakland 94621 59 AGENDA ITEM NO. 7.

Northstar Engineering Group 909 14th Street Modesto 95354 NV5 1215 West Center Street, Suite 201 Manteca 95337
O’Dell Engineering 1165 Scenic Drive, Suite A Modesto 95350 Paul Halajian Architects 389 Clovis Avenue, Ste. 200 Clovis 93612 Peters Engineering 952 Pollasky Ave. Clovis 93612
PlaceWorks, Inc. 3 MacArthur Place, Suite 1100 Santa Ana 92707 Precision Civil Engineering 1234 O Street Fresno 93722
Provost and Pritchard, Inc. 2505 Alluvial Ave. Clovis 93611 Quad-Knopf Engineering, Inc. 601 E. Pollasky Ave Suite 301 Clovis 93612 R.L. Davidson, Inc. 415 Park Creek Drive Clovis 93611
R.W. Greenwood and Associates 2558 E. Olive Avenue Fresno 93701 Rincon Consultants Inc 1530 Montery St Suite D San Luis Obispo 93401 RMA GeoScience 3897 N Ann Ave Fresno 93727
Robert Boro & Associates P.O. Box 4734 Fresno 93744
RRM Design Group 210 East F Street Oakdale 95361
RRM Design Group 3765 S. Higuera Street, Suite 102 San Luis Obispo 93401 Safety Network 2310 Larkin Fresno 93727
Salem Engineering Group 4729 W. Jacquelyn Avenue Fresno 93722 Santina & Thompson 1355 Willow Way, Suite 280 Concord 94520 Sasaki Associates, Inc. 900 N. Point Street, Suite B300 San Francisco 94109 Schricker Engineering Group inc 2550 Walsh Ave Suite 120 Santa Clara 95051 SCS Engineers 3117 Fite Circle Suite 108 Sacramento 95827 See's Consulting & Technical (mail only) P.O. Box 28246 Fresno 93729 Sigfried Engineering, Inc. 4045 Coronado Avenue Stockton 95204 SIM-PBK 7790 N. Palm Avenue Fresno 93711
Smith-Emery 1940 Oakdale Avenue San Francisco 94124
Stantec 6780 N. West Ave, Suite 101 Fresno 93711
Technicon Engineering Services 4539 N. Brawley Avenue, # 108 Fresno 93722 Tetra Tech 21700 Copley Drive, Suite 200 Diamond Bar 91765 The Beals Group #2 N. Market Street San Jose 95113
The Taylor Group Architects 10 River Park East, Suite 104 Fresno 93720 TJKM Transportation Consultants 4234 Hacienda Drive, Suite 101 Pleasanton 94588 Transportation Planning Group 222 N. Garden, Suite 100 Visalia 93291 60 AGENDA ITEM NO. 7.

Triad Architecture & Planning Assoc. 516 W. Shaw Ave., Suite 206 Fresno 93704 Tri-City Engineering 4630 W. Jennifer, Suite 101 Fresno 93722 Trinity Engineering Labs 1187 N Willow #105 PMB 20 Clovis 93611 Vanir 4540 Duckhorn Drive, Suite 300 Sacramento 95834
Vector Engineering 12438 Loma Rica Road, Suite C Grass Valley 95945 Vermeltfoort Architects 8525 N Cedar #106 Fresno 93720
VRPA Technologies (DBE) 4630 W Jennifer Fresno 93722
Wald, Ruhnke & Dost Architects, LLP 330 Fifth Street, Suite C Clovis 93612 West Coast Land Surveying 3949 N. Condor Ct. Sanger 93657 West Yost Assoc 2020 Research Park Dr #100 Davis 95618
Willdan Associates 2495 Natomas Park Drive, Suite 550 Sacramento 95833 Willdan Serving Public Agencies 2014 Tulare Street, Suite 515 Fresno 93721 Wilson & Associates 4221 W. Sierra Madre, Suite 201 Fresno 93722 WJV Acoustics, Inc. 113 N. Church Street, Suite 203 Visalia 93291 WLC 10470 Foothill Blvd. Virginia Dart Tower Rancho Cucamonga 91730 Wood Architects 5761 Stoddard Road Modesto 95356
Yamabe and Horn Engineering, Inc. 2985 N. Burl Ave., Suite 101 Fresno 93727 Zander Design, Landscape, Architect & Planning 2927 Newbury Street, Suite B Berkeley 94703 61 AGENDA ITEM NO. 7.

TO: Mayor and City Council
FROM: Public Utilities Department
DATE: June 17, 2024
SUBJECT: Public Utilities - Approval – Res. 24-___, Authorize the Submittal of an Application Under the San Joaquin Valley Air Pollution Control District (SJVAPCD) Public Benefit Program - New Alternative Fuel Vehicle Purchase and Authorize the City Manager to be the Contract Authority; Approval – Waive Formal Bidding Requirements and A uthorize the Purchase of a 2024 Chevrolet Silverado 3WT EV Crew Cab from Hedricks Chevrolet in the Amount of $68,940.

ATTACHMENTS: 1. Resolution

RECOMMENDATION

1. For the City Council to approve a resolution authorizing the submittal of an application under the San Joaquin Valley Air Pollution Control District (SJVAPCD) Public Benefit Program - New Alternative Fuel Vehicle Purchase and authorizing the City Manager to be the contract authority.

2. For the City Council to approve waiving the City’s formal bidding requirements and authorize purchasing a 2024 Chevrolet Silverado 3WT EV Crew Cab from Hedricks Chevrolet in the amount of $68,940.

EXECUTIVE SUMMARY
The San Joaquin Valley Air Pollution Control District currently has an available grant opportunity under the Public Benefits Grant Program for New Alternative Fuel Vehicle Purchase. The purpose of this program is to help fund the purchase of new alternativ e fuel vehicles which will provide a direct benefit to Valley residents. The grant program identifies alternative fuel vehicles as electric, plug-in hybrid, or alternative fueled vehicles. The City is eligible under this program to apply for up to $20,000 per vehicle, and up to $100,000 per calendar year for the purchase of 62 AGENDA ITEM NO. 8.
alternative fuel vehicles. The program terms require that the City provide a resolution from the Council authorizing the submittal of the application and identifying the individual autho rized to implement the new vehicle project.

There are funds in this fiscal year’s Fleet Renewal Budget to purchase a 2024 Chevrolet Silverado 3WT EV Crew Cab work truck for the Public Utilities Department Water Section. The existing vehicle is scheduled t o be replaced due to age and the new vehicle meets CARB Advanced Clean Fleets regulation requirements. In accordance with the City Purchasing Manual and Procedures, City staff obtained a price quote from the Sourcewell contracted dealer, National Auto Flee t Group and a quote from a local dealer, Hedricks Chevrolet. The lowest responsible quote was obtained from Hedricks Chevrolet’s in the amount of $68,940 including tax and delivery fees. Staff recommends waiving formal bidding requirements as a local business has quoted a lower bid price than the Sourcewell contracted dealer. The total cost is $68,940, of which, the City would be eligible for up to $20,000 of grant reimbursement.

BACKGROUND
The program criteria states that an eligible public agency may pur chase a new Original Equipment Manufacturer (OEM) electric, plug-in hybrid, or alternative fuel vehicle with a Gross Vehicle Weight Rating less than or equal to 14,000 pounds for reimbursement up to $20,000 per vehicle, not to exceed $100,000 per calendar year. The agency must be located within the geographical area of the San Joaquin Valley Air Pollution Control District.

FISCAL IMPACT
The total cost of one Chevrolet Silverado EV without the use of grant funds is $68,940. Obtaining reimbursement funds und er this program will reduce the cost of acquiring the Chevrolet Silverado EV, by up to $20,000. The Public Utilities Water Section renewal budget has funds available in this fiscal year’s budget.

REASON FOR RECOMMENDATION
Approving a resolution and designating the City Manager as the contract authority will allow staff to submit a grant application for up to $20,000 of funding. This grant will provide funds to reduce the City ’s overall cost of the Chevrolet Silverado EV. St aff has evaluated the available fleet options and has determined the proposed vehicle meets the needs of the Public Utilities Water Section. Sufficient funds are included in the current fiscal year budget.

ACTIONS FOLLOWING APPROVAL
Staff will submit a Pu blic Benefit Program - New Alternative Fuel Vehicle Purchase grant application, including the City Resolution to the SJVAPCD. Upon approval of the application, the City will proceed with the purchase. A purchase order for the Chevrolet Silverado EV will be prepared for the City Manager’s approval and sent to the vendor following the execution of an agreement with SJVAPCD securing the grant reimbursement.

Prepared by: Jim Stringfield, Fleet Manager

Reviewed by: City Manager AH

63 AGENDA ITEM NO. 8.

ATTACHMENT 1
RESOLUTION 24-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS

APPROVING AND AUTHORIZING TO MAKE APPLICATION FOR AND TO SIGN

CERTAIN ASSURANCES WITH RESPECT TO APPLICATIONS FOR LOCAL, STATE AND

FEDERAL PROGRAMS, PROJECTS OR GRANTS

WHEREAS, Several Local, State and Federal programs allow public and non -profit transportation providers to apply for administration, capital, and operation assistance programs or grants; and

WHEREAS, the San Joaquin Valley Air Pollution District has a Public Benefit Grant Program for New Alternative Fuel Vehicle Purchase with the objective of funding the purchase of Alternative Fuel vehicles which will provide a direct benefit to Valley residents; and

WHEREAS, City of Clovis City Council must authorize someone by resolution, as the “Authorized Individual” to make application and administer the New Alternative Fuel Vehicle Purchase Program.

NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis hereby authorizes the City Manager, or his designee, to make application for, to sign required assurances, and to administer the New Alternative Fuel Vehicle Purchase Program with respect to applications for Local, State and Federal programs, projects or grants.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on June 17, 2024, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

______________________________ ______________________________ Lynne Ashbeck Briana Parra
Mayor City Clerk

64 AGENDA ITEM NO. 8.

TO: Mayor and City Council
FROM: Planning and Development Services
DATE: June 17, 2024
SUBJECT: Consider policy direction on a request for 18 rural County residents seeking annexation (approximately 38 acres) to the City of Clovis for properties located near the southeast corner of Perrin Road and N.

Sunnyside Avenue. Quail Run 18 Association , applicant; Rich Wathen and Jared Callister, representatives.

Staff: George González, Senior Planner
Recommendation: Provide Policy Direction

ATTACHMENTS: 1. Justification Letter

RECOMMENDATION
Staff recommends that the City Council consider the Quail Run 18 Association (Applicant) letter (see Attachment 1) provided in this report, together with any public comments offered regarding this item, and provide policy direction regarding the annexation proposal and connection to City water for properties located at the southeast corner of Perrin Road and N. Sunnyside Avenues (approximately 38 acres).

EXECUTIVE SUMMARY
The Applicant has requested consideration and direction from the City Council to be a ble to move forward with the prezoning and annexation of 18 rural residential properties (approximately 38 acres) located on the south side of Perrin Road, east of N. Sunnyside Avenue. Subsequent to the approval of the Shepherd North Project (see Figure 1 below) on March 18, 2024 and May 6, 2024, Planning staff has received the attached justification letter from 18 rural residential property owners requesting annexation and connection to City potable water. Staff is seeking policy direction on the fiscal im pacts of annexing a fully developed area into the City for the purpose of securing water. If Council authorizes staff to move forward with the Applicant’s request, the City will need to address the following: the tax sharing agreement revenues with the 65 AGENDA ITEM NO. 9.

County; address City standards for water connections; provide City services, purchase/ secure FID water supply ; executing associated annexation agreements ; and likely other unknown issues associated with this request . City staff will also need to evaluate if the Applicant will be required to annex into the City’s Landscape Maintenance District (LMD) and if active wells will require a meter.

When fully developed properties (such as the Quail Run Neighborhood) are annexed into the City, the City only receives a very minor portion of the property taxes going forward, but incurs the total cost of providing all services, such as police and fire. Also, it’s important to note on this request if directed to begin the annexation process, that the Applicant would be responsible for all costs associated with the annexation and water connections. This would include the associated construction costs, City impact fees, and LAFCo fees, which in total will likely be several hundred thousand dollars. It is likely that some form of agreement between the City and the Applicant would be necessary to memorialize all conditions of the annexation.

FIGURE 1

= Quail Run 18 Association (neighborhood boundaries)

BACKGROUND
On March 18, 2024, the City Council approved the Project EIR, sphere of influence expansion, and annexation components for the Shepherd North Project. The annexation component

SUBJECT

PROPERTIES
TM6205
66 AGENDA ITEM NO. 9.
encompassed only the development area, identified as Vesting Tentative Tract Map 6205 (see Figure 1 above). The Council continued the remaining components of the Project to a date certain, May 6, 2024.

On May 6, 2024, the City Council approved the remaining components of the Shepherd North Project and authorized staff to forward the Fourth Amendment to the MOU to the County Board of Supervisors for consideration and approval.

During the entitlement processing of the Shepherd North Project, some of the neighbors inquired about annexation into the City and if this would be possible with the Wilson TM6205 Project.

Staff informed the neighbors that the annexation of this rural residential neighborhood would need to be processed under separate planning entitlements.

On June 4, 2024, the Board of Supervisors approved the Fourth Amendment to the MOU between the County of Fresno and the City of Clovis for the Shepherd North Project.

PROPOSAL AND ANALYSIS
The Quail Run neighborhood (Quail Run 18 Association) is located within the recently expanded sphere of influence boundaries approved by Council on March 18, 2024 for the Shepherd North Project. The current land use designation for th e subject area is Rural Residential under the City’s general plan land use diagram. If Council directs staff to move forward with the applicant’s request, the land use designation would remain the same. The subsequent planning entitlements required to be submitted to initial the request are a pre-zoning and annexation application(s).

In general, the geographical location of the Quail Run neighborhood between the Lennar TM6200 d evelopment on the west side of N. Sunnyside Avenue and the recently approved Wilson’s TM6205 at the northeast corner of Shepherd and N. Sunnyside Avenues makes access to City water infrastructure feasible. Additionally, with the Council’s approval of Wilson’s TM6205, the project is conditioned to install a water line along Perrin Road, which is intended to serve the neighborhood in question.

Below, please find a general summary of the requirements by Planning and Development Services, if staff is directed to proceed by Council. It’s important to note that the summary below is subject to chang e based on formal analysis of the proposed project after the submittal of complete planning applications. Upon submittal of planning applications, staff anticipates bringing this back to Council within 4 months for review and consideration.

Planning Division Requirements

The applicant is required to comply with the following Planning Division requirements:

1. Submit formal prezoning and annexation applications to the Planning Division. a. Begin preparing environmental documents;
b. Negotiation of a stand-alone MOU and tax sharing agreement with the County; c. If an agreement with the County is unable to be reached, a funding mechanism for the 18 rural residential properties would be required.
67 AGENDA ITEM NO. 9.
d. The project would need to address all LAFCo requirements; and e. The Quail Run neighborhood will be responsible for all costs associated with the annexation and water connections, including associated construction costs, City impact fees, and LAFCo fees.

Engineering Division Requirements

The applicant is required to comply with the following Engineering Division requirements:

1. Submit plans for review and approval prepared by an appropriately licensed professional. a. Main lines in the streets with roadway resurfacing;
b. Water services with water meter(s) and transceiver(s); and c. Backflow devices will be required between the well and the home, if the well remains for outdoor irrigation uses.

2. Apply for an Encroachment Permit, which will include an Inspection Fee, for the work to be performed by appropriately licensed and insured contractors.

3. Engineering fees will be due prior to commencing the work for each property that chooses to connect at this time to the public potable water system. a. Water major facilities fee
b. Water oversize fee
c. Water-front footage fee
d. Water meter(s) and transceiver(s) costs
e. Water supply fee

Building Division Requirements

The applicant is required to comply with the following Building Division requirements:

1. Submit plans for review, approval, and permitting through the Building Division. a. Well abandonment is reviewed and permitted over the counter (no plans required); b. On-site plumbing between the water meter and the home . Site plan shall show location of waterline and provide a cross -section on water line placement in the ditch (site plan shall call out material used); and
c. On-site plumbing for the backflow prevention device on the line between the well and the home, if the well remains for outdoor irrigation. The submitted plans shall have a good description of the work to be completed and provide the specifications on the backflow prevention device.

FISCAL IMPACT
The fiscal impacts on the City will be analyzed at the time of a prezone and annexation request is submitted to the Planning Division. If Council recommends moving forward with the Applicant’s request, staff will return with a fiscal impact analysis at the time the project is presented to Council for consideration.

68 AGENDA ITEM NO. 9.

REASON FOR RECOMMENDATION
Staff is seeking City Council direction on this request to annex the Quail Run neighborhood into the City and connect to the City's potable water system. If directed to proceed, staff will direct the Applicant to submit formal planning entitlements and begin preparing environmental documents. The City receives a very minor portion of property taxes when annexing developed rural residential properties. Therefore, it’s important to note that the City would need to negotiate a stand-alone tax sharing agreement with the County of Fresno , specifically for the Quail Run neighborhood. Additionally, the City will request that the County transfer the property tax equivalent of what the City would have received had they developed in the City. If the County is unwilling to share the property taxes, staff will recommend that the Council consider a funding mechanism for the 18 rural residential properties equivalent to what the City would have received had they developed in the City.

The Quail Run neighborhood will be responsible for all costs associated with the annexation and water connections, including associated City impact fees and LAFCo fees.

ACTIONS FOLLOWING APPROVAL
If directed by the City Council to proceed, staff will bring the prezoning and annexation request back to Council for formal consideration, along with the fiscal impact analysis. If Council approves the annexation at that time, a resolution authorizing staff to apply to LAFCo will be part of the action request.

Prepared by: George González, MPA, Senior Planner

Reviewed by: City Manager JH
69 AGENDA ITEM NO. 9.

May 27, 2024
Re: Shepherd North Project–Shepherd & Sunnyside-Wilson
Homes
Dear Members of the Clovis City Council,
We are residents of the Quail Run community and members of the Quail Run 18 Association (the "Association"), a community of homeowners deeply invested in the well-being and future of our neighborhood.

As the City Council is aware, the Association has been in discussions with Wilson Homes regarding the Shepherd North development on Shepherd and Sunnyside (the "Project").

For numerous reasons, one of which includes the possibility of accessing City water, the Quail Run community would like to consider its potential annexation into the City of Clovis. We understand that annexation of a community such as ours under these circumstances may be unique and so we request that the City consider all issues that might arise related to such a potential annexation request.

We appreciate your consideration of these matters.

Sincerely ,
Quail Run 18 Association
-Rich Wathen, Representative
-Jared Callister, Representative

ATTACHMENT 1
70 AGENDA ITEM NO. 9.

TO: Mayor and City Council
FROM: Planning and Development Services
DATE: June 17, 2024
SUBJECT: Conduct a Public Hearing and Consider Approval - Res. 24 -___, A Resolution Declaring the Results of the Property Owner Protest Balloting Proceedings and Approving the Engineer’s Report for Assessment District 95-1 (Blackhorse Estates) Confirming the Assessments for the 2024-25 Fiscal Year.

Staff: Jomar Rushdan, Management Analyst / Sean Smith, Supervising Civil Engineer
Recommendation: Approve

ATTACHMENTS: 1. Resolution 24-___

2. Vicinity Map

3. FY 2024-25 Engineer’s Report

RECOMMENDATION

1. Conduct a Public Hearing regarding the proposed assessment increase in the maximum assessment for Benefit Area 1 (Renaissance neighborhood) beginning with Fiscal Year (FY) 2024-25 for the City of Clovis Benefit Assessment District 95-1 (Blackhorse Estates) pursuant to Proposition 218; and

2. At the conclusion of the public testimony, request any remaining property owner ballots be delivered to the City Clerk, declare the balloting period closed, and any ballots received after that time shall be invalid and not counted; and

3. Declare the assessment ballots will be tabulated; and

71 AGENDA ITEM NO. 10.

4. Approve the Resolution declaring the results of the property owner protest balloting proceedings pursuant to Proposition 218 and approving the FY 2024-25 Engineer’s report for Assessment District 95-1 confirming the assessments for FY 2024-25.

EXECUTIVE SUMMARY
On May 1, 1995, the City Council of the City of Clovis approved Resolution No. 95 -42 forming the maintenance Assessment District (AD) 95-1 (the “District”) within Tract 4299A comprised of the Blackhorse Estates development. Blackhorse Estates is divided into two areas, Area 1 has 45 homes and is known as the Renaissance neighborhood and Area 2 has 81 homes and is known as the Country View neighborhood, for a total of 126 homes. Each area is a gated community where each home is assessed an annual amount to pay for maintenance of the street and landscaping facilities, including sidewalks, curbs and gutters, pavement, valley gutters, entrance control gates, median island landscaping, drainage inlets and street lights benefitting the homes within the District.

On June 19, 2023, City Council approved the latest annual Engineer’s Report for the District.

Since that time, costs continue to rise and the current assessments for Area 1 do not provide funding adequate to provide for routine maintenance. The assessments also do not provide funding for future capital projects or large and unexpected repairs. Therefore, it is staff’s recommendation to increase rates by $373 per year, per home in Area 1 to keep up with basic area maintenance as well as build the fund reserve for future capital maintenance projects. Any increase in assessments requires a Proposition 218 vote of the property owners. Council authorized staff on April 15, 2024, to conduct a property owner Proposition 218 proceeding t o request an annual assessment increase for Benefit Area 1. In the event that the property owner Proposition 218 proceeding does not pass, staff will recommend Council dissolve Area 1 due to a lack of funds. Benefit Area 2 has a sufficient cash flow at this time and no increase is proposed for their annual assessments. In addition, staff is requesting the other actions necessary for the annual levy and collection of assessments.

Staff also has been in contact with the owners of Area 1 following the Council meeting in April, as they have presented a collection of voluntary funds to reinstate some services immediately after the pending Proposition 218 vote passing.

BACKGROUND
The District provides maintenance services for a gated community located at the southeast corner of Alluvial and Minnewawa Avenues and was created under the provisions of the Benefit Assessment Act of 1982. The maintenance services provided include sidewalks, curbs and gutters, pavement, valley gutters, entrance control gates, median islands and landscaping, drainage inlets and streetlights within the District. The maintenance activities are managed through a contract with Regency Property Management, a real estate management firm.

The purpose of the District is to provide all of the necessary street maintenance activities within the tract including gated entries and exits. The streets and gate systems are privately owned.

All maintenance within the District is performed on a contractual basis, utilizing private contractors, and funded by the District assessments. All administrative coordination is 72 AGENDA ITEM NO. 10.
performed by Regency Property Management who is contracted by the City on behalf of the District and funded from the assessments.

History
Benefit Assessment District 1995 -1 was formed in 1995 to provide a funding source for the maintenance of the private streets within the subdivision as a result of the developers, and some property owners within the subdivision, desire to have security gates.

The first phase of the subdivision (Tract 4299) was originally recorded as a conventional subdivision with public streets and no gates at the entrances and exits. Subsequent to the recording of that map, the developer decide d that he wanted the community to be gated and requested the City’s assistance in finding a way to provide security gates at the entrances and exits. In order for any subdivision or any other development to be gated, the streets or areas behind the gates needed to be privately owned. With no HOA in place and no desire to form an HOA for the subdivision, the City provided a way to accommodate the developer’s request as follows:
 Streets within the subdivision were abandoned.
 Subdivision was remapped (Tract 4299A), providing for ownership of the roads to the centerline of the streets by the individual lot owners.  Public utility easements were retained for the City sewer and water systems.  An irrevocable offer of dedication of the streets was provided to the Cit y so that the City could reclaim the street area should that become necessary.  Assessment District 95-1 was formed to cover maintenance of the streets, gates, etc.

Differences between an Assessment District and a HOA
Some of the most pertinent differences between an Assessment District and a HOA involve the management of the funds. With this District, the owners provide the assessments through their property taxes and the City manages how the funds are spent. It is important to note that public funds cannot be used for the District and that day -to-day decisions for the spending of the funds lies with the City. Any increase in the assessments is required to be put to a vote of the owners according to Prop 218. In contrast, a HOA defines these roles through their Bylaws.

California Civil Code provides a HOA with the ability to increase assessments by up to 20% annually without a vote of their membership. As a comparison, the District’s rates from creation to date have averaged an annual increase of approximately 5% in both Area 1 and Area 2.

Maintenance
The intent of the maintenance district is to provide all the necessary street maintenance activities in the tract. Since the streets are private, no public funds may be expended on maintenance activities and no City crews may be utilized for street maintenance activities. All maintenance within the district is to be performed on a contractual basis, utilizing private contractors, and funded by district assessments. All administrative coordination is to be performed by a private management firm contracted by the City on behalf of the district and funded from the assessments. The management firm is to be responsible for the street maintenance activities including the following:
 Repair of damaged concrete facilities such as sidewalks, curb and gutter, and valley gutters.
73 AGENDA ITEM NO. 10.
 Maintenance of entry gates including repair or replacement of damaged gates, repair of opening mechanisms, repair of entry communication facilities, operational maintenance (painting, lubrication, etc.).
 Periodic street sweeping.
 Landscape maintenance of entry features and entry medians.  Pavement maintenance, including pothole patching and any necessary pavement striping or stenciling.
 Pavement preventative maintenance including seal coats and overlays.  Coordination and resolution of complaints from tract residents that deal with street conditions such as cleaning, surface drainage, etc.

Perpetual City Responsibilities
As originally envisioned, the City was responsible for the annual administration of the Benefit Assessment District, and it was anticipated that these duties would be limited to the following:
 Noticing of tract residents of the annual assessment hearing.  Convening an annual public hearing to consider adjustment to the district assessments.
 Collecting the assessments and minimal financial overview of expenditures to assure fiduciary responsibility (general accounting to be provided by district management firm hired by the City on behalf of the district).
 Administrative review of the annual assessment report.  Forwarding occasional service requests received by the City to the management company for resolution.

Current Status
When the original district was formed, the intent for raising revenue was to do so as needed following a City Council public hearing. However, subsequent to formation, Proposition 218 was voted into law requiring a property owner election in order to increase assessments. Since that time, the ability to increase revenue to the levels needed to properly take care of needed maintenance has been limited. As a result, preventative maintenance activities have been put off due to insufficient funding. With the age of the streets within both benefit areas being 25+ years with no preventative maintenance performed and the fund bal ances finally at levels to fund the slurry seal projects, the slurry seals were completed in 2022.

Area 1
The last increase to the Area 1 assessments was 2021. Since that time, the cost for routine maintenance has risen significantly. With these increased costs and the slurry seal project, which also cost more than anticipated, the fund has been depleted well below the desired operating reserves. The budget proposed for 2024-25 remains very slim and includes the basic routine maintenance plus the following:
 Lockbox replacement at the back gate to reduce the need for callbacks to the gate maintenance contractor resulting from being left in the open position by First Responders. The upgrade to the front gate callbox is anticipated to provide long-term savings with the replacement of the landline with a more cost -effective cellular plan.

The estimated cost is $5,800 and will provide an estimated annual savings of $900. 74 AGENDA ITEM NO. 10.
 Street Maintenance in 10-15 years to keep the neighborhood streets in good condition, provide for safe ingress and egress, as well as maintaining neighborhood aesthetics.

Accumulating funds for this project now is expected to reduce future assessment rate increases. The estimated cost in 10 years is $44,000 based on an assumed annual increase in costs of 3%.

In order to achieve this budget, staff recommended a Proposition 218 proceeding be conducted this year. If the property owners vote for the annual assessment increase of $373.00 per home per year, the annual revenues will be sufficient to continue to perform the needed maintenance and build a reserve for future maintenance activities.

If a Proposition 218 vote to increase the annual assessments for Benefit Area 1 is not successful, staff will recommend Council dissolve Area 1 due to a lack of funds.

Area 2
The last increase to the Area 2 assessments was last year. This increase included a provision for future street preventative maintenance, and the fund remains in good shape this year. The current level of assessments is adequate to cover the costs of routine maintenance, provide for a fund reserve, and accumulate funds for future capital projects despite the increases in costs. The budget for Area 2 will need to be monitored and reevaluated each year to ensure adequate funding levels are maintained.

FISCAL IMPACT
There is no fiscal impact to the City as long as the District remains solvent. If the District is not able to sustain and perform routine maintenance, the ultimate eventuality is that the streets would revert back to the City and the City would be responsible for the maintenance. The District would need to turn over streets that meet City standards which could result in a lien on each home for their share of the costs to bring the street improvements to current City standard.

If t he street system were to revert to the City, there would be perpetual maintenance responsibility thereafter. Should the Proposition 218 proceeding pass, assessment rates will increase by $373.00 per home per year in Benefit Area 1 (Renaissance neighborhood).

For Benefit Area 2, the current level of assessments is adequate to cover the costs of routine maintenance, provide for a fund reserve, and accumulate funds for future capital projects despite the increases in costs. The budget for Area 2 will need to be monitored and reevaluated each year to ensure adequate funding levels are maintained.

REASON FOR RECOMMENDATION
The fund balance for Benefit Area 1 is depleted and will not have a sustainable budget without an increase in assessments to provide the cash flow necessary for sustained routine maintenance or for future capital projects. Benefit Area 2 will have a positive cash flow for the upcoming fiscal year.

75 AGENDA ITEM NO. 10.

ACTIONS FOLLOWING APPROVAL
If the assessment rate increase passes for Area 1, the City will work with the District consultant to get the attached Engineer’s Report signed and recorded with the County Tax Auditor to levy the increased AD 95-1 assessments for FY 2024-25.

If the assessment rate increase does not pass in Area 1, City staff will suggest Council to dissolve Area 1 beginning FY 2024-25.

Prepared by: Ruben Amavizca, Engineer II

Reviewed by: City Manager JH

76 AGENDA ITEM NO. 10.

Attachment 1
RESOLUTION 24-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS

DECLARING THE RESULTS OF THE PROPERTY OWNER PROTEST BALLOTING

PROCEEDINGS AND APPROVING THE ENGINEER'S REPORT FOR BENEFIT ASSESSMENT DISTRICT 95-1 (BLACKHORSE ESTATES) CONFIRMING THE ASSESSMENTS FOR FISCAL YEAR 2024-2025

WHEREAS, on May 1, 1995, the Cit y Council approved Resolution 95 -42 creating Assessment District 95-1 in Tract 4299A, and

WHEREAS, an Engineer's Report, a copy of which is on file with the City Clerk, has been prepared evaluating the costs of maintenance in Assessment District 95 -1 for the 2024-2025 fiscal year; and

WHEREAS, Benefit Area 1 of Assessment District 95 -1 consists of the Renaissance neighborhood which accesses Minnewawa Avenue as shown on the attached Attachment 2; and

WHEREAS, Benefit Area 2 of Assessment District 95 -1 con sists of the Country View neighborhood which accesses Alluvial Avenue as shown on the attached Attachment 2; and

WHEREAS, the Engineer’s Report sets forth the proposed 2024 -2025 fiscal year assessments for each benefit area within Assessment District 95-1; and

WHEREAS, City staff is proposing increases to the assessment for Benefit Area 1 and no change to the assessments for Benefit Area 2 commencing with FY 2024-25; and

WHEREAS, City staff has reviewed and concurs with the Engineer's Report; and

WHEREAS, a notice of the proposed assessment increases, including an assessment ballot was provided to the record owners in Benefit Area 1 of Assessment District 95 -1 as required by Government Code section 53753; and

WHEREAS, the Clovis City Council conducted a public hearing on June 17, 2024 in accordance with law and the notice provided the property owners in Assessment District 95-1, and all objections or protests, if any, and all written and oral testimony submitted by interested persons, if any, to the proposed assessment having been duly considered; and

WHEREAS, the City Clerk has tabulated all assessment ballots submitted in favor of and in opposition to the proposed assessment increases for Benefit Area 1 within Assessment District 95-1, and certified the following results: ___ in favor and ___ opposed to the proposed assessment increase in Benefit Area 1.

77 AGENDA ITEM NO. 10.

NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis hereby finds and resolves as follows:

1. The recitals above are true and made a substantive part of this resolution; and

2. The Engineer's Report, in the form on file with the City Clerk or as amended per the results of the property owner protest balloting proceedings, is hereby accepted and approved; and

3. City staff is hereby directed to provide the County Auditor with the assessments to be collected on behalf of Assessment District 95-1 for FY 2024-25.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on June 17, 2024, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

______________________________ ______________________________ Mayor City Clerk

78 AGENDA ITEM NO. 10.

Benefit Assessment Area 1
Benefit Assessment Area 2
Alluvial Ave
N M
innewawa Ave
Athens Ave
Oak Ave
N Villa Ave
N Dartm
outh Ave
Park Creek Dr
Minarets Ave
W Alluvial Ave
Chennault Ave
N O
xford Ave
N De W
itt Ave
Bedford Ave
N Harvard Ave
N Cherry Ln
W Athens Ave
Birch Ave
W Bedford Ave
W Decatur Ave
N Perry Ave
N Fairfax Ave
Spruce Ave
N De W
itt Ave
N Harvard Ave
N De W
itt Ave
N Harvard Ave
N Cherry Ln
Park Creek Dr
N Minnewawa Ave
Bedford Ave
N O
xford Ave
N Harvard Ave
Bedford Ave
Athens Ave
Park Creek Dr
N Cherry Ln
Birch Ave
Copyright nearmap 2015
O
1 " = 300 ' 5/28/2020
Assessment District 95-1
Attachment 3
ATTACHEMENT 2
ATTACHMENT 1
5/01/2023
Attachment 2 79
AGENDA ITEM NO. 10.

City of Clovis
BeneﬁtÊAssessmentÊDistrictÊNo.Ê95-1
FiscalÊYearÊ2024-25
PreliminaryÊEngineer’sÊReport

April 15, 2024
Attachment 3
80 AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2024-25 TABLE OF CONTENTS

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Page No.

Agency Directory ........................................................................................ ii

Certificates................................................................................................. iii

SECTION I Introduction ..........................................................................1

SECTION II Engineer’s Report .................................................................3

Part A - Plans and Specifications .....................................................5

Part B - Estimate of Cost .................................................................6 Table 1 – Cost Estimate Benefit Area I (Renaissance) ........7 Table 2 – Cost Estimate Benefit Area II (Country View) ......8

Part C - Assessment District Diagram..............................................9

Part D - Method of Apportionment of Assessment ......................... 11

Part E - Property List and Assessment Roll ...................................14

Appendix A - Detailed Statement of Costs for Benefit Area I (Renaissance)

Appendix B - Detailed Statement of Costs for Benefit Area II (Country View)

Appendix C - Assessment Roll
81 AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2024-25 AGENCY DIRECTORY

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CITY OF CLOVIS

AGENCY DIRECTORY

FISCAL YEAR 2024-25

City Council Members

Lynne Ashbeck
Mayor

Vong Mouanoutoua Matt Basgall
Mayor Pro-Tem Councilmember

Drew Bessinger Diane Pearce
Councilmember Councilmember

City Staff Members

John Holt
City Manager

Scott Cross Andrew Haussler
City Attorney Interim City Clerk

Jay Schengel Thad Avery
Finance Director City Engineer

Sean Smith
Supervising Civil Engineer

Francisco & Associates
Assessment Engineer

82 AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2024-25 CERTIFICATES

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ENGINEER'S REPORT

CITY OF CLOVIS
ENGINEER’S REPORT FOR THE CITY’S
BENEFIT ASSESSMENT DISTRICT NO. 95-1

Fiscal Year 2024-25

The undersigned, acting on behalf of Francisco & Associates , respectfully submits the enclosed Engineer's Report as directed by the Clovis City Council pursuant to the provisions of the Benefit Assessment Act of 1982, Article XIIIC and XIIID of the California Constitution and pursuant to the Charter and Municipal Code of the City of Clovis. The undersigned certifies that he is a Professional Engineer, registered in the State of California.

Dated: __March 18, 2024 By:

Ed Espinoza, P.E.

RCE # 40688

I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll and Assessment Diagram, thereto attached, was filed with me on the ________day of ____________, 2024.

Andrew Haussler, Interim City Clerk
City of Clovis
Fresno County, California

By:

I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll and Assessment Diagram, thereto attached, was approved and confirmed by the Council of the City of Clovis, Fresno County, California, on the ________ day of ____________, 2024, by adoption of Resolution No. _________.

Andrew Haussler, Interim City Clerk
City of Clovis
Fresno County, California

By:

I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll and Assessment Diagram, thereto attached, was filed in my office in the County of Fresno, on the ________ day of ____________, 2024.

Oscar J. Garcia, CPA, Auditor
Fresno County, California

By:
83 AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1 SECTION I
Fiscal Year 2024-25 INTRODUCTION

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SECTION I

INTRODUCTION

ENGINEER'S REPORT

CITY OF CLOVIS
ENGINEER’S REPORT FOR THE CITY’S
BENEFIT ASSESSMENT DISTRICT NO. 95-1

Fiscal Year 2024-25

Background Information
To ensure the proper flow of funds for the ongoing operation, maintenance and servicing of specific improvements benefitting properties within the boundaries of the Benefit Assessment District No. 95 -1 (“District”), the City Council, through the Benefit Assessment Act of 1982 (“1982 Act”), previously approved the formation of the District which includes two (2) benefit areas as described in this Engineer’s Report (“Report”).

Benefit Area I is comprised of the Renaissance development and Benefit Area II is comprised of the Country View development. Street and landscaping i mprovements, which may be constructed, operated, maintained and serviced by the District , include, but are not limited to:

Sidewalks, curb and gutters, drainage inlets, paved sections, valley gutters, four entrance control gates and landscaping located at the Birch Avenue, Chennault Avenue, Oxford Avenue and Dartmouth Avenue entrances, and streetlights located within the boundaries of the District.

As part of their development conditions , the Developer for the District was required to construct improvements which benefit parcels within the District . However, the ongoing operation, maintenance, servicing and capital replacement of these improvements are financed through the levy of assessments on parcels within the District who directly benefit from those improvements.

Current Annual Administration
This Report includes the following for the ensuing fiscal year : (1) a general description of the improvements to be constructed, operated, maintained and serviced by the District, (2) an estimated budget to construct, operate, maintain and service the improvements, (3) the method used to distribute the costs to the benefiting property owners within the District, (4) a diagram of the District and associated benefit areas, and (5) listing of the proposed Fiscal Year 2024-25 assessments to be levied upon each assessable lot or parcel within the District.

For Fiscal Year 2024-25, the City Council propos es to increase the maximum annual assessment rate for parcels located within Benefit Area I (Renaissance). The purpose of the proposed assessment rate increase is to keep up with significant increases in maintenance costs , replace the Gate Callbox and Operator, as well as accumulate 84 AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1 SECTION I
Fiscal Year 2024-25 INTRODUCTION

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funds for future sidewalk repairs and street maintenance projects benefitting properties within Benefit Area I (Renaissance).

The proposed assessment rate increase requires the City to conduct Proposition 218 property owner proceedings . The City will mail notices and ballots to the property owners within Benefit Area I ( Renaissance) a minimum of 45 days prior to the Public Hearing set for June 17, 2024. At the Public Hearing, the City will provide an opportunity for any interested person to provide testimony. After the public input portion of the public hearing, the City Council will ask if there are any remaining ballots to be turned in or if anyone wants to change or withdraw their ballot. The ballots will then be tabulated. If a majority of the ballots returned do not oppose the assessment increase, the assessment increase may be approved by City Council for Benefit Area I ( Renaissance). At the conclusion of the Public Hearing on June 17 , 2024, the City Council may adopt a resolution confirming the Fiscal Year 202 4-25 levy and collection of assessments for both benefit areas as proposed or as modified.

Payment of the annual District assessments for each parcel will be made in the same manner and at the same time as payments are made for the ir annual property taxes. All funds collected through the assessments must be placed in a special fund and can only be used for the purposes stated within this Report.

85 AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1 SECTION II
Fiscal Year 2024-25 ENGINEER'S REPORT

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SECTION II

ENGINEER'S REPORT PREPARED PURSUANT TO THE PROVISIONS OF THE BENEFIT ASSESSMENT ACT OF 1982
SECTION 54703 THROUGH 54720

OF THE CALIFORNIA GOVERNMENT CODE

Pursuant to the Benefit Assessment Act of 1982 (Part 1 of Division 2 of Title 5 of the Government Code of the State of California), and in accordance with Resolution No. 24 - ___ initiating proceedings for the levy and collection of assessments , ordering the preparation of the annual Engineer’s approving the Preliminary Engineer’s Report , and declaring the i ntention for l evy and collection of a ssessments, adopted by the City Council of the City of Clovis , on April 15, 2024, and in connection with the proceedings for:

CITY OF CLOVIS
BENEFIT ASSESSMENT DISTRICT NO. 95-1

Herein after referred to as the “ District", I, Ed Espinoza , the duly appointed ENGINEER OF WORK, submit herewith the "Report" consisting of five (5) parts as follows:

PART A: PLANS AND SPECIFICATIONS

This part describes the improvements to be financed by the District. Plans and specifications for the improvements are as set forth on the lists thereof, attached hereto, and are on file in the Office of the City Clerk of the City of Clovis and are incorporated herein by reference.

PART B: ESTIMATE OF COST

This part contains an estimate of the cost of the proposed improvements, including incidental costs and expenses in connection therewith.

PART C: ASSESSMENT DISTRICT DIAGRAM

This part incorporates by reference a diagram of the District showing the boundaries of any benefit areas within the District and the lines and dimensions of each lot or parcel of land within the District. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Fresno County Assessor for the year when this Report was prepared. The Assessor's maps and records are incorporated by reference and made part of this Report.

86 AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1 SECTION II
Fiscal Year 2024-25 ENGINEER'S REPORT

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PART D: METHOD OF APPORTIONMENT OF ASSESSMENT

This part contains the method of apportionment of assessments, based upon parcel classification of land within the District, in proportion to the estimated benefits to be received.

PART E: PROPERTY LIST AND ASSESSMENT ROLL

This part contains a list of the Fresno County Assessor’s parcel numbers, and the amount to be assessed upon the benefited lands within the District. The Assessment Roll is filed in the Office of the Clovis City Clerk and is incorporated in this Report by reference. The list is keyed to the records of the Fresno County Assessor, which are incorporated herein by reference.
87 AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1 SECTION II
Fiscal Year 2024-25 PART A

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PART A

PLANS AND SPECIFICATIONS

The improvements, which have been constructed, and those which may be subsequently constructed, to be oper ated, maintained, and serviced under the District are generally described as follows:

Street and landscaping improvements consisting of, but not limited to , sidewalks, curb and gutters, drainage inlets, paved sections, valley gutters, four entrance control gates and landscaping located at the Birch Avenue, Chennault Avenue, Oxford Avenue and Dartmouth Avenue entrances, and streetlights located within the boundaries of the District.

88 AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1 SECTION II
Fiscal Year 2024-25 PART C

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PART B

ESTIMATE OF COST

The 1982 Act requires that a special fund be set up for the collection of revenues and expenditures for the District. The 1982 Act provides that the total cost for the construction, operation, maintenance , and servicing of the street and landscaping improvements can be recovered by the District. Incidental expenses including administration of the District, engineering fees, legal fees and all other costs associated with the District can also be included.

Revenues collected from the assessments within each benefit area shall be used only for the expenditures associated with each benefit area as authorized under the 198 2 Act. Any balance remaining at the end of the fiscal year must be carried over to the next fiscal year.

Tables 1 and 2 below provide a summary of the total F iscal Year 2024-25 estimated revenues and expenditures for each benefit area.

For a detailed breakdown on the revenues and expenditures for each benefit area within the District please refer to Appendix "A" and Appendix "B" in this report.

89 AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1 SECTION II
Fiscal Year 2024-25 PART C

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TABLE NO. 1: BUDGET FOR FISCAL YEAR 2024-25
BENEFIT AREA I (RENAISSANCE) - PROPOSED $373/YEAR INCREASE Projected Beginning Balance as of July 1, 2024: $5,337
Revenue
Annual Assessments including a $373 increase ($1,020 per Home) $45,900 Total Es timated Revenue for Fis cal Year 2024-25: $51,237 Annual Expenditures (1)
Administrative Expenses (Office Supplies, Postage, etc.) ($600) Telephone Cost ($1,600)
Electronic Gate Maintenance/Repair ($1,400)
Street Sweeping ($700)
Landscape Maintenance & Irrigation Repairs ($8,000)
Electrical Power for Gate and Streetlights ($3,500)
Water Service ($500)
City Administration Costs ($2,000)
County Collection Fees ($8)
District Administrator ($10,000)
Assessment Engineering ($1,600)
Insurance ($1,100)
Annual Expenditures Subtotal: ($31,008)
Capital Improvement Projects
Gate Callbox Replacement ($5,800)
Gate Operator Replacement ($14,356)
Capital Improvement Projects Subtotal: ($20,156)
Total Es timated Expens es for Fis cal Year 2024-25: ($51,164) Estimated Fiscal Year 2024-25 Reserve Collection: ($5,264) Projected Ending Balance as of June 30, 2025: $73
Reserve Detail as of June 30, 2025
Recommended Operating Reserves(2) $15,504
Available Operating Reserves $73
Available Capital Reserves(3) $0
As s es s ment Rate (45 Parcels ) $1,020.00
Notes:
(1) See Appendix "A" for a detailed description of expenses. (2) Operating reserves are needed because the City does not receive the assessment revenue from the County until halfway through the fiscal year. Therefore, it is recommended the City have an operating reserve to fund 6 months of the estimated annual expenditures anticipated to be incurred from July 1 through December 31 of each fiscal year.
(3) Capital reserve funds will be used for Capital Improvement Projects or to replace existing improvements once they have reached the end of their useful life. 90 AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1 SECTION II
Fiscal Year 2024-25 PART C

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Projected Beginning Balance as of July 1, 2024: $30,383 Revenue
Annual Assessments $47,790
Total Es timated Revenue for Fis cal Year 2024-25: $78,173 Annual Expenditures (1)
Administrative Expenses (Office Supplies, Postage, etc.) ($700) Telephone Cost ($1,600)
Electronic Gate Maintenance/Repair ($1,600)
Street Sweeping ($2,200)
Landscape Maintenance & Irrigation Repairs ($8,500)
Electrical Power for Gate and Streetlights ($5,500)
Water Service ($400)
City Administration Costs ($3,200)
County Collection Fees ($14)
District Administrator ($16,600)
Assessment Engineering ($2,800)
Insurance ($1,800)
Annual Expenditures Subtotal: ($44,914)
Capital Improvement Projects
Gate Callbox Upgrade ($2,200)
Capital Improvement Projects Subtotal: ($2,200)
Total Es timated Expens es for Fis cal Year 2024-25: ($47,114) Estimated Fiscal Year 2024-25 Reserve Collection: $676
Projected Ending Balance as of June 30, 2025: $31,059
Reserve Detail as of June 30, 2025
Recommended Operating Reserves(2) $22,457
Available Operating Reserves $22,457
Available Capital Reserves(3) $8,602
As s es s ment Rate (81 Parcels ) $590.00
Notes:
(1) See Appendix "B" for a detailed description of expenses. (2) Operating reserves are needed because the City does not receive the assessment revenue from the County until halfway through the fiscal year. Therefore, it is recommended the City have an operating reserve to fund 6 months of the estimated annual expenditures anticipated to be incurred from July 1 through December 31 of each fiscal year.
(3) Capital reserve funds will be used for Capital Improvement Projects or to replace existing improvements once they have reached the end of their useful life.

TABLE NO. 2: BUDGET FOR FISCAL YEAR 2024-25

BENEFIT AREA II (COUNTRY VIEW)

91 AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1 SECTION II
Fiscal Year 2024-25 PART C

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PART C

ASSESSMENT DISTRICT DIAGRAM

The boundary of the District is completely within the boundaries of the City of Clovis .

The Assessment Diagram for the two benefit areas is on file in the Office of the City Clerk of the City of Clovis and is shown on the following page of this Report. The lines and dimensions of each lot or parcel within the District are those lines and dimensions shown on the maps of the Fresno County Assessor, for the year when this Report was prepared, and are incorporated by reference herein and made part of this Report.

92 AGENDA ITEM NO. 10.

Birch Ave
Oxford Ave
Harvard Ave
Dartmouth Ave
Oak Ave
Minarets Ave
M
innewawa Ave
Park Creek Dr
Alluvial Ave
Legend
Street Lights
Electronic Gates
Benefit Assessment District Boundary
Landscape Maintenance Areas
Street Maintenance Areas
Parcel Lines
City of Clovis
Benefit Assessment District No. 95-1
Maintenance Improvement Diagram

BENEFIT

AREA II

BENEFIT
AREA I
±
0 200 400 600 Feet
Chennault Ave
N MinnewawaAve
93 AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1 SECTION II
Fiscal Year 2024-25 PART D

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PART D

METHOD OF APPORTIONMENT OF ASSESSMENT

This section explains the benefits to property from the street and landscaping improvements and the methodology used to apportion the costs to the benefiting properties within the District.

Discussion of Special Benefit
Part 1 of Division 2 of Title 5 of the Government Code, the Benefit Assessment Act of 1982, permits the establishment of assessment districts by local a gencies for the purpose of providing certain public improvements and services which include the construction, operation, maintenance , and servicing of street and landscaping improvements.

Section 54711 of the Benefit Assessment Act of 1982 requires that assessments must be levied according to benefit rather than according to property value. This Section states:

“The amount of the assessment imposed on any parcel of property shall be related to the benefit to the parcel which will be derived from the provision of the service.”

In addition, the 1982 Act permits the designation of zones or areas of benefit within any individual assessment district.

Article XIIID, Section 4(a) of the California Constitution (also known as Proposition 218) limits the amount of any assessment to the proportional special benefit conferred on the property.

“No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.”

Article XIIID provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements and rights -of-ways, public greenbelts and public parkways, and that portion of public property that is not developed and used for business purposes similar to private residential, commercial, industrial, and institutional activities.

Special versus General Benefit
In the absence of an annual assessment, the street and landscaping maintenance activities within each benefit area of the District would not be provided. All the assessment proceeds received from each benefit area will be utilized to fund the cost of 94 AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1 SECTION II
Fiscal Year 2024-25 PART D

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providing a level of tangible “special benefits” in the form of property related services which benefit the individual properties with the District . The assessments are also structured to provide specific i mprovements within each benefit area that are of specific and special benefit to property within each benefit area.

The street and landscaping improvements in each benefit area of the District were specifically designed and constructed to provide vehicular access to properties within the respective benefit areas, and not the public at large. The boundaries of the benefit areas have been delineated to include only those parcels that receive a direct benefit from the street and landscaping improvements. Properties located outside the District benefit areas and the public at large do not benefit from th e District street and landscaping improvements.

It is therefore concluded that all street and landscaping maintenance activities funded by the District are of special benefit to the benefiting properties located within the respective benefit areas of the District, and the value of the special benefits to property reasonably exceeds the assessment for every assessed parcel in the District . In other words, as required by Proposition 218: the reasonable cost of the proportional special benefit conferred on each parcel does not exceed the amount of the assessments.

Assessment Methodology

Proposition 218 requires that assessments must be based on the benefit the subject properties receive from the improvements being maintained. The improvements maintained by the District provide vehicular access and enhanced aesthetics to the properties within the District.

Each year, the City shall evaluate the conditions of the improvements to be maintained by the District and estimate the required maintenance and incidental costs to spread to the benefiting properties. A portion of the assessments collected may be set aside for significant capital improvement items, such as seal coats and street surface overlays.

The single- family residential parcel has been selected as the basic unit for the calculation of assessments since it represents all the assessable parcels within the District. All single-family residential parcels have been determined to experience equal vehicular access and enhanced aesthetics from the District street and landscaping improvements. There are 45 single-family residential parcels in Benefit Area I (Renaissance) and 81 single-family residential parcels in Benefit Area I I (Country View) that will be assessed for the maintenance of the improvements. Therefore, th e maintenance and incidental costs for Benefit Area I (Renaissance) will be equally spread t o each of the single -family residential parcels within Benefit Area I (Renaissance) and the maintenance and incidental costs for Benefit Area II (Country View) will be equally spread t o each of the single-family residential parcels within Benefit Area II (Country View).

95 AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1 SECTION II
Fiscal Year 2024-25 PART D

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Below is a description of each of the benefit areas, their corresponding number and type of parcels within each benefit area, and the method of apportioning the costs of the District street and landscaping improvements to the benefiting parcels.

Benefit Area I (Renaissance)

Benefit Area I (Renaissance) is comprised of 45 single- family residential parcels.

The total assessment revenue needed for Fiscal Year 2024 -25 to operate and maintain the improvements benefitting Benefit Area I (Renaissance) i s $45,900 , which requires an annual assessment increase of $373 per single- family residential parcel. Therefore, the City will conduct Proposition 218 proceedings to obtain approval from Benefit Area I (Renaissance) property owners to increase annual maximum assessments to $1,020 per single -family residential parcel commencing with Fiscal Year 2024-25.

Also, t he City proposes an annual increase of $55.00 (approximately 5%) to the maximum assessment from Fiscal Year 2025- 26 through Fiscal Year 20 28-29 to keep up with inflationary increases in maintenance costs , accumulate funds for necessary repairs and capital improvement projects , and avoid incurring costs associated with Proposition 218 proceedings for at least the next 5 years . The table below provides a summary of the proposed annual maximum assessments for Fiscal Year 2024- 25 through Fiscal Year 2028- 29 pending property owner approval . The annual maximum assessment will remain at $1,240.00 per Single-Family Residential Parcel following Fiscal Year 2028- 29 until another assessment increase is approved by Benefit Area I (Renaissance) property owners.

Fiscal
Year

Assessment
per Single-Family
Residential Parcel
2024-25 $1,020.00
2025-26 $1,075.00
2026-27 $1,130.00
2027-28 $1,185.00
2028-29 $1,240.00

Benefit Area II (Country View)

Benefit Area II (Country View) is comprised of 81 single- family residential parcels.

The total assessment revenue needed for Fiscal Year 2024 -25 to operate and maintain the improvements benefitting Benefit Area II (Country View) is $47,790.

This results in an assessment of $590.00 per Single- Family Residential Parcel that will be levied within Benefit Area II (Country View) for Fiscal Year 2024-25. 96 AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1 SECTION II
Fiscal Year 2024-25 PART E

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PART E

PROPERTY LIST AND ASSESSMENT ROLL

A list of the addresses of all parcels, and the description of each lot or parcel within the District is shown on the last equalized p roperty tax roll of the Fresno County Assessor, which by reference is hereby made a part of this Report.

This list is keyed to the Assessor's Parcel Numbers as shown on the Assessment Roll, which includes the assessments apportioned to each lot or parcel. The Assessment Roll is on file in the Office of the City Clerk of the City of Clovis and is shown in this Report as Appendix “C”.

97 AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2024-25 APPENDIX A

APPENDIX A

DETAILED STATEMENT OF COSTS FOR

BENEFIT AREA I (RENAISSANCE)

98 AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2024-25 APPENDIX A

A - 1

BENEFIT AREA I (RENAISSANCE)

DETAILED STATEMENT OF COSTS

The detailed description of costs for each of the improvements to be operated, maintained, and serviced in Benefit Area I (Renaissance), and those which may be subsequently operated, maintained, and serviced are generally described as follows:

Administrative Expenses

This item encompasses office expenses, postage, and printing that arises during the fiscal year described as follows:
• Office Expenses related to providing information for City Council meetings, quarterly financial reports to the City of Clovis, etc. • Postage for mailings of bills/invoices, checks to vendors, and community notices. • Printing of invoices, notices, announcements, reports, etc.

Based on historical data, the above-mentioned expenses are estimated to be $600 for Fiscal Year 2024-25.

Telephone Costs

Telephone costs correspond to monthly landline charges for the callbox located at the entrance gate which will be used by people at the gate to communicate with residents of Benefit Area I (Renaissance).

There are two gates. One gate is an "Enter Only" gate and the other is an "Exit Only" gate. There is only one telephone to be maintained at the "Enter Only" gate.

The telephone system is a private system and the cost for repair and replacement of the telephone equipment, when needed, will be paid from the capital reserve fund. The estimated cost to fund minor telephone repairs and AT&T billing is $1,600 for Fiscal Year 2024-25.

Electronic Gate Maintenance

There are two electronic gates that will be maintained by Benefit Area I (Renaissance) .

The estimated cost for electronic gate maintenance for Fiscal Year 2024 -25 is $1,400 and funds costs related to drive- thru and pedestrian gate repairs and monthly maintenance.

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Clovis Benefit Assessment District No. 95-1
Fiscal Year 2024-25 APPENDIX A

A - 2
Street Sweeping

The streets will be swept once every two months within Benefit Area I (Renaissance) for an estimated cost of $700 for Fiscal Year 2024-25.

Landscape Maintenance and Irrigation Repairs

The landscape services provided include monthly routine maintenance, fertilization, rye seeding, minor irrigation and sprinkler repairs, seasonal flowers at the gate entrance area, tree trimming as needed, and landscaping supplies.

The landscape maintenance areas for Benefit Area I (Renaissance) are located at the entrance gates off of Minnewawa Avenue and include maintenance of the following:

- median island planters along Chennault Avenue;
- landscape strips between sidewalk and curb along Chennault Avenue; - entrance area north and south of Chennault Avenue expanding from the sound walls between the gates and Minnewawa Avenue; and - landscape area located at the intersection of Minnewawa Avenue and Birch Avenue.

The total area of landscaping to be maintained i s approximately 3,700 square feet and is shown on the Assessment District Diagram included in Part C of Part C of this Report.

The total cost of landscape maintenance and minor irrigation and sprinkler repairs for Fiscal Year 2024-25 is estimated by the District Administrator to be $8,000.

Electrical Power for Gate and Streetlights

The total estimated cost for electrical power charges for gate operations and streetlights for Fiscal Year 2024-25 is $3,500.

Water Service

The estimated cost to provide water service for common areas associated with Benefit Area I (Renaissance) for Fiscal Year 2024-25 is $500.

City Administration Costs

The City of Clovis will have many responsibilities for the administration of the District.

Included in these costs are:

a. City Council Costs related to notices, hearings, etc. b. Attorney fees for the City Attorney to prepare the legal documents as are required for the operation of the District.
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Fiscal Year 2024-25 APPENDIX A

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c. Staff time for the preparation of documents necessary for the on- going operation of the District.
d. Staff time for the review of documents prepared by Di strict Consultants as necessary for the on-going operations of the District.
e. Staff time related to the timely application of neces sary maintenance and repairs as required.

Historically, the City of Clovis has assessed minimal charges to the District for their services. The est imated cost for Benefit Area I (Renaissance) City Administration for Fiscal Year 2024-25 is $2,000.

County Collection Fees

The costs from the County of Fresno related to the collection of assessments and transfer of funds to the City are $0.17 per parcel.

The total estimated cost for the County of Fresno collection fees for Fiscal Year 2024-25 is $8 (45 parcels x $0.17/parcel).

District Administrator

The District Administrator will provide administrative, financial, and operational services to manage the maintenance of improvements for Benefit Area I (Renaissance) . The estimated cost for Benefit Area I (Renaissance) Administration is $ 10,000 for Fiscal Year 2024-25.

Assessment Engineering

The District Assessment Engineer is Francisco & Associates. They have a contract with the District to perform Benefit Area I (Renaissance) assessment engineering services for a lump sum of $1,600 for Fiscal Year 2024-25.

Insurance Costs

The District will carry property damage insurance for damage to the gates caused by an accident or vandalism and Comprehensive General Liability Insurance with Excess Coverage.

The property insurance is issued by State Farm Insurance Company. It provides for a maximum of $80,000 per occurrence for damage to the electronic gates with a $1,0 00 deductible.

The Comprehensive Liability Insurance is issued by State Farm Insurance Company, which has the following coverage:

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Fiscal Year 2024-25 APPENDIX A

A - 4
$3,000,000 General Aggregate
$3,000,000 Each Occurrence
$3,000,000 Personal Injury
$50,000 Fire Damage Legal Liability

The total estimated insurance cost or all insurance coverage as required for private gated communities including property and liability insurance for Fiscal Year 202 4-25 is $1,100.

Capital Reserve

On the recommendation of the District Administrator and the City of Clovis Finance Department, the Capital Reserve was established to provide funding for future expenses that do not occur on an annual basis.

Included in the Capital Reserve are funds set aside for items including, but not limited to, roadway slurry seal maintenance, sidewalk repairs, gate repairs, and landscape upgrades.

The City of Clovis has recently completed or intends on completing the capital improvement projects shown below.

Capital Improvement Projects

Upon evaluation of current improvements and their remaining useful life, the City of Clovis and District Administrator assessed a need to utilize Capital Reserve to fund capital improvement projects.

Assuming property owners approve the proposed assessment increase commencing with Fiscal Year 2024 -25, the City of Clovis and District Administrator anticipate the following capital improvement projects during Fiscal Year 2024-25:

a. Gate Callbox Replacement ($5,800)
b. Gate Operator Replacement ($14,356)

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AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2023-24 APPENDIX B

APPENDIX B

DETAILED STATEMENT OF COSTS FOR

BENEFIT AREA II (COUNTRY VIEW)

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AGENDA ITEM NO. 10.

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Fiscal Year 2023-24 APPENDIX B

B - 1

BENEFIT AREA II (COUNTRY VIEW)

DETAILED STATEMENT OF COSTS

The detailed description of costs for each of the improvements to be operated, maintained, and serviced in Benefit Area I I (Country View) , and those which may be subsequently operated, maintained, and serviced are generally described as follows:

Administrative Expenses

Based on historical data, the above- mentioned expenses are estim ated to be $ 700 for Fiscal Year 2024-25.

Telephone Costs

Telephone costs correspond to monthly landline charges for the callbox located at the entrance gate which will be used by people at the gate to communicate with residents of the Benefit Area II (Country View).

There are two gates. One gate is an "Enter Only" gate and the other is an "Exit Only" gate. There is only one telephone to be maintained at the "Enter Only" gate.

The telephone system is a private system and the cost for repair and replacement of the telephone equipment, when needed, will be paid from the capital reserve fund. The estimated cost to fund telephone equipment repairs and AT&T billing is $1,600 for Fiscal Year 2024-25.

Electronic Gate Maintenance

There are two electronic gates that will be maintained by Benefit Area II (Country View) .

The estimated cost for electronic gate maintenance for Fiscal Year 2024 -25 is $1,600 and funds costs related to drive- thru and pedestrian gate repairs and monthly maintenance.

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AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2023-24 APPENDIX B

B - 2
Street Sweeping

The streets will be swept once every month within Benefit Area II (Country View) for an estimated cost of $2,200 for Fiscal Year 2024-25.

Landscape Maintenance and Irrigation Repairs

The landscape services provided include monthly routine maintenance, fertilization, r ye seeding, minor irrigation and sprinkler repairs, seasonal flowers at the gate entrance area, tree trimming as needed, and landscaping supplies.

The landscape maintenance areas of Benefit Area II (Country View) are located at the entrance gates off of Alluvial Avenue and of the back gate on Dartmouth Avenue. The maintenance areas include the following:

- median island planters located at the entrance gates on Alluvial Avenue; - landscape strips between sidewalk and curb at the entrance gates on Alluvial Avenue;
- the entrance area north and south of Oxford Avenue expanding from the sound walls between the gates and Alluvial Avenue;
- turf area on the west side of Dartmouth Avenue between Oak Avenue and the gate; and
- entrance area on Alluvial Avenue, expanding between Dartmouth Avenue and the sound wall bordering Benefit Area II.

The total area of landscaping to be maintained is approximately 5,000 square feet and is shown on the Assessment District Diagram included in Part C of this Report.

The total cost of landscape maintenance and minor irrigation and sprinkler repairs for Fiscal Year 2024-25 is estimated by the District Administrator to be $8,500.

Electrical Power for Gate and Streetlights

The total estimated cost for electrical power charges for gate operations and streetlights for Fiscal Year 2024-25 is $5,500.

Water Service

The estimated cost to provide water service for common areas associated with Benefit Area II (Country View) for Fiscal Year 2024-25 is $400.

City Administration Costs

The City of Clovis will have many responsibilities for the administration of the District.

Included in these costs are:
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Clovis Benefit Assessment District No. 95-1
Fiscal Year 2023-24 APPENDIX B

B - 3
a. City Council Costs related to notices, hearings, etc. b. Attorney fees for the City Attorney to prepare the legal documents as are required for the operation of the District.
c. Staff time for the preparation of documents necessary for the on- going operation of the District.
d. Staff time for the review of documents prepared by District Consultants as necessary for the on-going operations of the District.
e. Staff time related to the timely application of necessary maintenance and repairs as required.

Historically, the City of Clovis has assessed minimal charges to the District for their services. The estimated cost for Benefit Area II (Country View) City Administration for Fiscal Year 2024-25 is $3,200.

County Collection Fees

The costs from the County of Fresno related to the collection of assessments and transfer of funds to the City is $0.17 per parcel.

The total estimated cost for the County of Fresno collection fees for Fiscal Year 2024-25 is $14 (81 parcels x $0.17/parcel).

District Administrator

The District Administrator will provide administrative, financial, and operational services to manage the maintenance of improvements for Benefit Area II (Country View) . The estimated cost for Benefit Area II (Country View) Administration is $ 16,600 for Fiscal Year 2024-25.

Assessment Engineering

The District Assessment Engineer is Francisco & Associates. They have a contract with the District to perform Benefit Area II (Country View) assessment engineering services for a lump sum of $2,800 for Fiscal Year 2024-25.

Insurance Costs

The District will carry property damage insurance for damage to the gates caused by an accident or vandalism and Comprehensive General Liability Insurance with Excess Coverage.

The property insurance is issued by State Farm Insurance Company. It provides for a maximum of $80,000 per occurrence for damage to the electronic gates with a $1,000 deductible.

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AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2023-24 APPENDIX B

B - 4
The Comprehensive Liability Insurance is issued by State Farm Insurance Company, which has the following coverage:
$3,000,000 General Aggregate
$3,000,000 Each Occurrence
$3,000,000 Personal Injury
$50,000 Fire Damage Legal Liability

The total estimated insurance cost or all insurance coverage as required for private gated communities including property and liability insurance for Fiscal Year 202 4-25 is $1,800.

Capital Reserve

Included in the Capital Reserve are funds set aside for items including, but not limited to, roadway slurry seal maintenance, sidewalk repairs, gate repairs, and landscape upgrades.

The City of Clovis has recently completed or intends on completing the capital improvement projects shown below.

Capital Improvement Projects

Upon evaluation of current improvements and their remaining useful life, the City of Clovis and District Administrator assessed a need to utilize Capital Reserves to fund capital improvement projects.

The City of Clovis and District Administrator anticipate the following capital improvement projects during Fiscal Year 2024-25:

a. Gate Callbox Upgrade with cellular module ($2,200)
107
AGENDA ITEM NO. 10.

Clovis Benefit Assessment District No. 95-1
Fiscal Year 2024-25 APPENDIX C

APPENDIX C

ASSESSMENT ROLL

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AGENDA ITEM NO. 10.

CITY OF CLOVIS
ASSESSMENT DISTRICT NO. 1995-1
(Blackhorse Estates)
Assessment Roll
Fiscal Year 2024-25
Benefit Area
Assessor's
Parcel
Number
Assessment
Amount
Benefit
Area
Property
Owner
Property
Address
1 Tract
and Lot
562-151-08 $1,020.001 NISHIMURA GAREY 25 CHENNAULT AVE TR 4299 Lot 1 562-151-09 $1,020.001 REED SAMUEL H 45 CHENNAULT AVE TR 4299 Lot 2 562-151-10 $1,020.001 ANTARAMIAN PETER 65 CHENNAULT AVE TR 4299 Lot 3 562-151-11 $1,020.001 TWEDT BRIAN D & VICKIE L 85 CHENNAULT AVE TR 4299 Lot 4 562-151-12 $1,020.001 SYVERTSEN WILLIAM & CHERYLE L FAM TRUST 105 CHENNAULT AVE TR 4299 Lot 5 562-151-13 $1,020.001 HSIAO PAUL SHIHYEN & HSIN-CHING LIN 125 CHENNAULT AVE TR 4299 Lot 6 562-152-04 $1,020.001 NIMERI ABDELRAHMAN & SHAIMA 650 N CHERRY LN TR 4299 Lot 41 562-152-05 $1,020.001 SRA FAMILY 640 N CHERRY LN TR 4299 Lot 40 562-152-06 $1,020.001 DUNMORE JAMES L JR & TRACEE L 42 CHENNAULT AVE TR 4299 Lot 43 562-152-07 $1,020.001 HSIAO PAUL S 62 CHENNAULT AVE TR 4299 Lot 42 562-153-03 $1,020.001 TAKEDA VICTOR K & ANNE M TRUSTEES 665 N CHERRY LN TR 4299 Lot 18 562-153-04 $1,020.001 SIRIMARCO JAMES V III & DONNA M 655 N CHERRY LN TR 4299 Lot 19 562-153-05 $1,020.001 ROBERTSON STEPHEN W JR 635 N CHERRY LN TR 4299 Lot 20 562-153-06 $1,020.001 STAFFORD FRANKLIN H 611 N CHERRY LN TR 4299 Lot 21 562-153-07 $1,020.001 BIGLIERI JULIE M TRS 601 N CHERRY LN TR 4299 Lot 22 562-153-13 $1,020.001 KALMES BEAU AARON & BRITTANY STOKER 624 N OXFORD AVE TR 4299 Lot 12 562-153-14 $1,020.001 CHAVEZ MANUEL A & ROSSANNE C TRS 634 N OXFORD AVE TR 4299 Lot 13 562-153-15 $1,020.001 BURRI CHRISTINE ISKENDERIAN 644 N OXFORD AVE TR 4299 Lot 14 562-153-16 $1,020.001 SHIDIYWAH SAIF & HUDA 664 N OXFORD AVE TR 4299 Lot 15 562-153-17 $1,020.001 STAWARSKI DOUGLAS P & KAKELLY 684 N OXFORD AVE TR 4299 Lot 16 562-153-18 $1,020.001 LEE JOSEPH & MIN HEE 102 CHENNAULT AVE TR 4299 Lot 17 562-153-19 $1,020.001 CLARK JASON 614 N OXFORD AVE TR 4299 Lot 11 562-153-20 $1,020.001 JENSEN LAUREN 651 N OXFORD AVE TR 4299 Lot 10 562-153-21 $1,020.001 TILLEY SHARRON F TRUSTEE 671 N OXFORD AVE TR 4299 Lot 9 562-153-22 $1,020.001 SHARMA VISHAL & SHILPA 691 N OXFORD AVE TR 4299 Lot 8 562-153-23 $1,020.001 BROBST JAMES H & M ARLENE TRUSTEES 711 N OXFORD AVE TR 4299 Lot 7 562-153-24 $1,020.001 GILL SHERAZ 731 N OXFORD AVE Por of Lot 6 Clovis 562-161-01 $1,020.001 GANDY ANN TRUSTEE 610 N CHERRY LN TR 4299 Lot 37 562-161-02 $1,020.001 HEMMAN RONALD D & STEPHANIE J 620 N CHERRY LN TR 4299 Lot 38 562-161-03 $1,020.001 IBRAHIMI HARIS & MALALAI ZOLTANI 630 N CHERRY LN TR 4299 Lot 39 562-161-04 $1,020.001 GATES GINGER G 57 BIRCH AVE TR 4299 Lot 36 562-161-05 $1,020.001 O HARA MICHAEL & CYNTHIA 55 BIRCH AVE TR 4299 Lot 35 562-161-06 $1,020.001 DER HAROUTUNIAN VASKEN & LINA TRS 51 BIRCH AVE TR 4299 Lot 34 562-161-07 $1,020.001 YANG YIA 47 BIRCH AVE TR 4299 Lot 33 562-161-08 $1,020.001 HAMILTON BRENDA S 37 BIRCH AVE TR 4299 Lot 32 562-162-01 $1,020.001 TSAO DEREK & MONICA DU 94 BIRCH AVE TR 4299 Lot 23 562-162-02 $1,020.001 KHAN SAMIA 84 BIRCH AVE TR 4299 Lot 24 562-162-03 $1,020.001 CARUSO HILDA M 74 BIRCH AVE TR 4299 Lot 25 1C -
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AGENDA ITEM NO. 10.

CITY OF CLOVIS
ASSESSMENT DISTRICT NO. 1995-1
(Blackhorse Estates)
Assessment Roll
Fiscal Year 2024-25
Benefit Area
Assessor's
Parcel
Number
Assessment
Amount
Benefit
Area
Property
Owner
Property
Address
1 Tract
and Lot
562-162-04 $1,020.001 BRONSON JAMES C & MICHELLE L 64 BIRCH AVE TR 4299 Lot 26 562-162-05 $1,020.001 HARDIN TAYLOR J & TETYANA S 54 BIRCH AVE TR 4299 Lot 27 562-162-06 $1,020.001 WEBER DAVID & MICHELLE 44 BIRCH AVE TR 4299 Lot 28 562-162-07 $1,020.001 THACKER BARBARA J TRUSTEE 34 BIRCH AVE TR 4299 Lot 29 562-162-08 $1,020.001 DOUGHERTY STEPHEN P & MONICA 24 BIRCH AVE TR 4299 Lot 30 562-162-09 $1,020.001 ROSENTHAL STEVE ANDREW 14 BIRCH AVE TR 4299 Lot 31 562-180-45 $1,020.001 GOTTLIEB DAVID ANDREW & VIRGINIA TRS 741 N OXFORD AVE TR 4668 Lot 18 45 $45,900.00TOTAL:
2C -
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AGENDA ITEM NO. 10.

CITY OF CLOVIS
ASSESSMENT DISTRICT NO. 1995-1
(Blackhorse Estates)
Assessment Roll
Fiscal Year 2024-25
Benefit Area
Assessor's
Parcel
Number
Assessment
Amount
Benefit
Area
Property
Owner
Property
Address
2 Tract
and Lot
562-153-25 $590.002 KUHL MICHAEL B 732 N HARVARD AVE TR 4661 Lot 28 562-153-26 $590.002 KEMP TIMOTHY F & SAUNDRA D 722 N HARVARD AVE TR 4661 Lot 27 562-153-27 $590.002 KONSTANZER KEVIN C & PAMELA S TRUSTEES 712 N HARVARD AVE TR 4661 Lot 26 562-153-28 $590.002 WEAVER JAMES & LISA TRUSTEES 692 N HARVARD AVE TR 4661 Lot 25 562-153-29 $590.002 PORTFOLIO MANAGEMENT SERVICES LLC 672 N HARVARD AVE TR 4661 Lot 24 562-153-30 $590.002 MAKEL JOHN T & RAQUEL 204 BIRCH AVE TR 4661 Lot 23 562-153-31 $590.002 HIRATA RYEN J & ERICA R JOHNSON TRS 214 BIRCH AVE TR 4661 Lot 22 562-153-32 $590.002 TURNBULL BRENT L & PATRICIA K TRS 234 BIRCH AVE TR 4661 Lot 21 562-153-33 $590.002 TRIFFON GARRETT 264 BIRCH AVE TR 4661 Lot 20 562-153-34 $590.002 AYDINYAN ARA 284 BIRCH AVE TR 4661 Lot 19 562-153-35 $590.002 ORTIZ KIRA 647 N DARTMOUTH AVE TR 4661 Lot 18 562-153-36 $590.002 L RODRIGUEZ R & T 667 N DARTMOUTH AVE TR 4661 Lot 17 562-153-37 $590.002 BICKEL BRUCE D TRUSTEE 687 N DARTMOUTH AVE TR 4661 Lot 16 562-153-38 $590.002 HOLGUIN GIL & KIM A 707 N DARTMOUTH AVE TR 4661 Lot 15 562-153-39 $590.002 MARTIN DARRELL B TRUSTEE 717 N DARTMOUTH AVE TR 4661 Lot 14 562-153-40 $590.002 ANALLA BRYAN G & MOLLY BLISS 727 N DARTMOUTH AVE TR 4661 Lot 13 562-153-41 $590.002 GUISTO NANCY A 737 N DARTMOUTH AVE TR 4661 Lot 12 562-155-01 $590.002 GATTIE BRADLEY H & KIRSTEN ANN TRS 673 N HARVARD AVE TR 4661 Lot 29 562-155-02 $590.002 GRAY LAURIE J & RANDALL M 676 N DARTMOUTH AVE TR 4661 Lot 30 562-155-03 $590.002 BREWER ADRIANNE M PETRUTIS & SCOTT M 696 N DARTMOUTH AVE TR 4661 Lot 31 562-155-04 $590.002 SLICK LEON H & SANDRA K 716 N DARTMOUTH AVE TR 4661 Lot 32 562-155-05 $590.002 HUDSON KIMBERLY SUE 726 N DARTMOUTH AVE TR 4661 Lot 33 562-155-06 $590.002 LEACH RONALD P & TRACY A 736 N DARTMOUTH AVE TR 4661 Lot 34 562-180-01 $590.002 KAHAL AMANDEEP 149 OAK AVE TR 4668 Lot 1 562-180-02 $590.002 MAINOCK RALPH H TRS 129 OAK AVE TR 4668 Lot 2 562-180-03 $590.002 ALCONCHER RONALD B & ANNA C TRS 99 OAK AVE TR 4668 Lot 3 562-180-04 $590.002 LOYD WILLIAM D & CYNTHIA L 89 OAK AVE TR 4668 Lot 4 562-180-05 $590.002 WALTER LOGAN PATRICK 69 OAK AVE TR 4668 Lot 5 562-180-06 $590.002 NOEL MIKE & TIFFANY 49 OAK AVE TR 4668 Lot 6 562-180-07 $590.002 DINATA VERONICA M & ANTONIUS J TRS 790 N CHERRY LN TR 4668 Lot 7 562-180-08 $590.002 THOMPSON CRAIG 780 N CHERRY LN TR 4668 Lot 8 562-180-09 $590.002 RATZLAFF CHRISTOPHER 770 N CHERRY LN TR 4668 Lot 9 562-180-10 $590.002 SILVA ANNA 760 N CHERRY LN TR 4668 Lot 10 562-180-11 $590.002 KATEIAN JANICE L TRS 750 N CHERRY LN TR 4668 Lot 11 562-180-12 $590.002 WESSON SANDRA C TRUSTEE 26 MINARETS AVE TR 4668 Lot 12 562-180-13 $590.002 LALLY GREGORY W & GRACE K TRUSTEES 46 MINARETS AVE TR 4668 Lot 13 562-180-14 $590.002 KEITH DIANA 66 MINARETS AVE TR 4668 Lot 14 562-180-15 $590.002 STONECIPHER KAREN TRUSTEE 86 MINARETS AVE TR 4668 Lot 15 3C -
111
AGENDA ITEM NO. 10.

CITY OF CLOVIS
ASSESSMENT DISTRICT NO. 1995-1
(Blackhorse Estates)
Assessment Roll
Fiscal Year 2024-25
Benefit Area
Assessor's
Parcel
Number
Assessment
Amount
Benefit
Area
Property
Owner
Property
Address
2 Tract
and Lot
562-180-19 $590.002 HOLTERMANN DARRIN PAUL & JENNIFER LEE 742 N HARVARD AVE TR 4668 Lot 19 562-180-20 $590.002 KARST DENNIS S & KATHERINE TRUSTEES 693 N HARVARD AVE TR 4668 Lot 20 562-180-21 $590.002 REY STEVEN F & JULIE L TRUSTEES 713 N HARVARD AVE TR 4668 Lot 21 562-180-22 $590.002 RAMOS STEPHEN A & JACQUELINE R 723 N HARVARD AVE TR 4668 Lot 22 562-180-23 $590.002 CAMPOS LILIA & ALEJANDRO 733 N HARVARD AVE TR 4668 Lot 23 562-180-24 $590.002 DU BOIS DIANE D 743 N HARVARD AVE TR 4668 Lot 24 562-180-25 $590.002 MORRIS ROGER GARY & ZENAIDA MAPANAO 753 N HARVARD AVE TR 4668 Lot 25 562-180-26 $590.002 KERN ANDREW C & NATALIE A TRS 197 MINARETS AVE TR 4668 Lot 26 562-180-27 $590.002 MORROW JOELENE ANN 187 MINARETS AVE TR 4668 Lot 27 562-180-28 $590.002 STANLEY MATTHEW 177 MINARETS AVE TR 4668 Lot 28 562-180-29 $590.002 CINO JOHN C 157 MINARETS AVE TR 4668 Lot 29 562-180-30 $590.002 DELCAMPO JANELLE MARIE 137 MINARETS AVE TR 4668 Lot 30 562-180-31 $590.002 OPIE SARA JOAN TRUSTEE 117 MINARETS AVE TR 4668 Lot 31 562-180-32 $590.002 RALEY EVELYN 97 MINARETS AVE TR 4668 Lot 32 562-180-33 $590.002 SCHARF DONALD R & DOROTHY D SPENCER 77 MINARETS AVE TR 4668 Lot 33 562-180-34 $590.002 BESTON LAURENCE O & MARYBETH TRS 57 MINARETS AVE TR 4668 Lot 34 562-180-35 $590.002 DUCAR FRANK LEROY & GINNIE ILENE TRS 58 OAK AVE TR 4668 Lot 35 562-180-36 $590.002 HOFER FERDINAND & ANTJE TRUSTEES 78 OAK AVE TR 4668 Lot 36 562-180-37 $590.002 JACKSON LEANNE RAE TRUSTEE 98 OAK AVE TR 4668 Lot 37 562-180-38 $590.002 BELLOW CHERYL 118 OAK AVE TR 4668 Lot 38 562-180-39 $590.002 DANSBY PAUL 138 OAK AVE TR 4668 Lot 39 562-180-40 $590.002 CENTRAL PACIFIC INVESTMENT CORPORATION 158 OAK AVE TR 4668 Lot 40 562-180-41 $590.002 KRUEGER TIMOTHY K 178 OAK AVE TR 4668 Lot 41 562-180-42 $590.002 HULL HARLAN & ROBIN 188 OAK AVE TR 4668 Lot 42 562-180-43 $590.002 DEWEY CARL C 198 OAK AVE TR 4668 Lot 43 562-180-44 $590.002 HAMES KENT L TRUSTEE 106 MINARETS AVE TR 4668 Lots 16 & 17 562-180-46 $590.002 MANALANSAN EDUARDO L & ROSEMARIE M 179 OAK AVE TR 4661 Lot 1 562-180-47 $590.002 AULT PHILIP H & COLLEEN K 189 OAK AVE TR 4661 Lot 2 562-180-48 $590.002 HAUS SPENCER N & CATHLEEN J 219 OAK AVE TR 4661 Lot 3 562-180-49 $590.002 BREWER RANDALL C & CHERI L TRUSTEES 249 OAK AVE TR 4661 Lot 4 562-180-50 $590.002 ENG MICHAEL S & PEARL K MA TRUSTEES 269 OAK AVE TR 4661 Lot 5 562-180-51 $590.002 KUYPER JASON J 797 N DARTMOUTH AVE TR 4661 Lot 6 562-180-52 $590.002 LOPEZ EMILIO & CRISTINA 787 N DARTMOUTH AVE TR 4661 Lot 7 562-180-53 $590.002 BESECKER RICHARD A & MARCIE E TRS 777 N DARTMOUTH AVE TR 4661 Lot 8 562-180-54 $590.002 WILLIAMS RICHARD E & LOLA T TRS 767 N DARTMOUTH AVE TR 4661 Lot 9 562-180-55 $590.002 STUEBNER KRIS & PRISCILLA 757 N DARTMOUTH AVE TR 4661 Lot 10 562-180-56 $590.002 CRUZ RAMIRO 747 N DARTMOUTH AVE TR 4661 Lot 11 562-180-57 $590.002 HOODE SUMANGALI 746 N DARTMOUTH AVE TR 4661 Lot 35 4C -
112
AGENDA ITEM NO. 10.

TO: Mayor and City Council
FROM: Planning and Development Services
DATE: June 17, 2024
SUBJECT: Consider items associated with modifications to the existing density ranges for multifamily housing in the General Plan and Development Code. City of Clovis, applicant.

a. Consider Approval – Res. 24 -____, GPA 2024 -002, A request to amend the General Plan to modify the description MH (Medium -High Density Residential) land use de signation to increase the maximum density from 15 to 20 dwelling units per acre and to modify the H (High Density Residential) land use designation to increase the minimum density from 15.1 to 20.1 dwelling units per acre.

b. Consider Introduction – Ord. 24 -____, OA 2024 -001, A request to amend the Development Code modify the description R-2 (Medium-High Density Residential) Zone District to increase the maximum density from 15 to 20 dwelling units per acre) and to modify the R -3 (Multi -Family Residential, High Density) Zone District to increase the minimum density from 15.1 to 20.1 units per acre.

Staff: Dave Merchen, City Planner
Recommendation: Approve

ATTACHMENTS: 1. Res. 24-__ (GPA)

2. Ord. 24-__ (OA)

3. Addendum to General Plan EIR

RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving GPA 2024 -002 and introduce an ordinance addressing OA2024-001.
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AGENDA ITEM NO. 11.

EXECUTIVE SUMMARY
At its May 6, 2024 , meeting, the City Council initiated a general plan amendment and an ordinance amendment to adjust the density ranges for multifamily development. In accordance with the terms of the judgment entered in the Martinez v. City of Clovis case, the City is specifically required to amend the R -3 (Multifamily High Density) zone district to increase the minimum permitted density from 15 to 20 units per acre. To avoid a gap in residential density ranges, an adjustment to the R-2 (Multifamily Medium-High Density) zone district to increase the maximum density from 15 to 20 units is also recommended. Amendments to the corresponding general plan designations for both zone districts are necessary to ensure consistency between general plan designations and zoning classifications. The amendments included with the proposed action are outlined below in the table below.

General Plan Designation | Zone District Current Density Amended Density Medium-High Density | R-2: 7.1 – 15.0 du/ac 7.1 – 20.0 du/ac High Density | R-3: 15.1 – 30.0 du/ac 20.1 – 30.0 du/ac

BACKGROUND
The Project under consideration proposes to adjust the existing density ranges permitted in the R-2 and R-3 zone districts together with the corresponding general plan land use designations.

The proposed changes are outlined in the discussion below.

R-3 Zone District Minimum Density

On February 20, 2024, the City Council approved a settlement agreement in conjunction with the Martinez v. City of Clovis litigation and the agreement has since been approved by the court and a judgment has been en tered (“Judgment”). This requires the City to amend its R -3 zone district to increase the minimum permitted density from 15 units per acre to 20 units per acre.

The current density range is 15.1 -30.0 units per acre. The modified density range is propose d to be 20.1-30.0 units per acre.

R-2 Zone District Maximum Density

15.0 and 20.1 units per acre, an increase to the maxi mum density of the R-2 zone district from

15.0 to 20.0 units is recommended. The modified density range is proposed to be 7.1-20.0 units per acre.

Amendments to General Plan Land Use Designations

While the Judgement specifically addresses zoning, the underlying general plan designations that correspond to the zone districts described above also need to be modified so that there is consistency between the Development Code and the General Plan. The density permitted in 115
AGENDA ITEM NO. 11.
the H (High Density Residential) general plan designation will need to be amended to match the new R -3 density (20.1 -30.0 units per acre). The density in the MH (Medium -High Density Residential) general plan designation will also need to be amended to match the new R-2 density (7.1-20.0 units per acre).

Specific Changes Proposed to the General Plan and the Development

The specific changes proposed to the General Plan and Development Code are outlined in Attachments 1A and 2A, respectively. The changes are summarized as follows:

1. General Plan Land Use Element – Figure LU-1. An amendment to the legend for the Land Use Diagram to reflect 20 .0 units per acre as the maximum density for the MH (Medium-High Density Residential) land use designation and 20.1 units per acre as the minimum density for the H (High Density Residential) land use designation. (Attachment 1A – Section 1)

2. General Plan Land Use Element – Table LU-2. An amendment to the description of the MH (Medium-High Density Residential) land use designation to reflect 20.0 units per acre as the maximum density and an amendment to the description of the H (High Density Residential) land use designation to reflect 20.1 units per acre as the minimum density. (Attachment 1A – Section 2)

3. Development Code Section 9.10.010. An amendment to the description of the R-2 Zone District to reflect 20 units per acre as the maximum density and an amendment to the description of the R-3 Zone District to reflect 20.1 units per acre as the minimum density. (Attachment 2A – Section 1)

4. Development Code Section 9.10.030. An amendment to the development standards for the R-2 Zone District in Table 2-3 to increase the maximum density to 20.0 units per acre (or 1 unit per 2,180 square feet of lot area.) (Attachment 2A – Section 2)

5. Development Code Se ction 9.08.010. An amendment to Table 2-1 to reflect the 20.0 units per acre maximum density that applies to the R -2 Zone District and MH (Medium - High Density) land use designation, and the 20.1 units per acre minimum density that applies to the R -3 Zone District and H (High Density Residential) land use designation. (Attachment 2A – Section 3)

6. Municipal Code Section 7.7.02. An amendment to the definitions relating to Major Street Development fees to reflect the 20 .0 units per acre maximum density for Mu lti-family – Medium High Density Development, and the 20.1 units per acre minimum density for Multi-family – High Density Development. (Attachment 2A – Section 4) Environmental Quality Act (CEQA)

The Medium -High and High Density Residential General Plan Designations and their corresponding R -2 and R -3 Zone Districts currently accommodate high density multi -family projects up to 30 units per acre. The Project proposes a minor shift in density ranges between 116
AGENDA ITEM NO. 11.
the affected designations. There are no proposed changes to the land use designations of individual properties; the changes in densities will be applied to properties that are already zoned and designated for multifamily development.

Buildout of the Clovis General Plan Planning Area was evaluated through the Environmental Impact Report (EIR) certified by the City in 2014 in conjunction with adoption of the 2014 Clovis General Plan and Development Code Update (SCH No. 2012061069). An ad dendum to the General Plan EIR has been prepared for the proposed Project in accordance with Section 15164 of the California Environmental Quality Act (CEQA) Guidelines. According to Section 15164, subdivision (b) of the State CEQA Guidelines, an addendum to an EIR is the appropriate environmental document in instances when “some changes or additions are necessary but none of the conditions described in Section 15162 calling for the preparation of a subsequent EIR have occurred.” The findings in support of the addendum are outlined in Attachment 3.

Section 15164, subdivision (d) of the State CEQA Guidelines states that the decision -making body for a project where an addendum has been prepared shall consider the addendum prior to making a decision on the pr oject. Formal adoption of the addendum is not required. The resolutions recommended for adoption by the Planning Commission confirm the City Council’s consideration of the addendum.

Publication of Public Notice

The City published notice of this public hearing in The Business Journal on Wednesday, June 5, 2024.

FISCAL IMPACT
None.

REASON FOR RECOMMENDATION
The proposed amendments were initiated to satisfy a requirement in the Judgement which specifically required an increase in the minimum density of the R-3 Zone District from 15.1 to

20.1 units per acre. The additional changes that are proposed in conjunction with the R-3 density modification are necessary to avoid a gap in residential density ranges to maintain consistency between the Development Code and the General Plan.

ACTIONS FOLLOWING APPROVAL
The second reading and adoption of the proposed ordinance will occur at the July 1, 2024, City Council meeting or as soon thereafter as possible.

Prepared by: Dave Merchen, City Planner

Reviewed by: City Manager JH
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AGENDA ITEM NO. 11.

Attachment 1
RESOLUTION 24-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING GPA 2024-002, AMENDING THE CLOVIS GENERAL PLAN TO MODIFY THE DENSITY

RANGE OF THE MH (MEDIUM HIGH DENSITY RESIDENTIAL) AND H (HIGH

DENSITY RESIDENTIAL) LAND USE DESIGNATIONS

WHEREAS, the City of Clovis, 1033 Fifth Street, Clovis CA, 93619, initiated an application for General Plan Amendment (GPA) 202 4-002 to amend the 2014 General Plan to modify the density range of the MH (Medium High Density Residential) and H (High Density Residential) land use designations (“Project”); and

WHEREAS, the initiation of the Project was required in conjunction with the terms of the judgment entered in the Martinez v. City of Clovis case, whereby the City is specifically required to amend the R-3 Zone District to increase the minimum permitted density from 15 to 20 units per acre; and

WHEREAS, the current density range for the R -2 Zone District is 7 -15 units per acre and with the required increase to the R-3 minimum density to 20 units per acre, there would be a gap between the top -end of the R-2 District (15 units) and the bottom of the R-3 District (20 units); and

WHEREAS, to avoid creating a gap in density ranges between the R -2 and R -3 Zone Districts , and to maintain the opportunity for future projects to be developed between 15 and 20 units per acre, an increase to the maximum density of the R -2 zone district from 15 to 20 units per acre was also initiated; and

WHEREAS, to ensure consistency between the Development Code and the General Plan, the underlying general plan designations that correspond to the R-2 and R-3 Z one Districts, the MH (Medium High Density Residential) and H (High Density Residential) General Plan land use designations , respectively, need to be modified so that the density ranges do not conflict; and

WHEREAS, t he density range in the MH (Medium -High Density Residential) general plan designation will need to be amended to match the new R -2 density (7 -20 units per acre) and the density range in the H (High Densit y Residential) general plan designation will need to amended to match the new R -3 density (20-30 units per acre) ; and

WHEREAS, because GPA 2024 -002 was initiated in conformance with a Judgement entered by the Court, the amendments to the Medium High and High Density land use designations are not counted towards limits established by Gov. Code § 65358, which otherwise prohibits local agenc ies from amending a general plan more than four times during any calendar year; and

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AGENDA ITEM NO. 11.

WHEREAS, b uildout of the Clovis General Plan Planning Area was evaluated through the Environmental Impact Report (EIR) certified by the City in 2014 in conjunction with adoption of the Clovis General Plan and Development Code Update (SCH No. 2012061069); and

WHEREAS, an a ddendum to the General Plan EIR has been prepared for the proposed Project in accordance with Section 15164 of the California Environmental Quality Act (CEQA) Guidelines , which specifies that an addendum is appropriate in instances when some changes or additions are necessary but none of the conditions described in Section 15162 of the CEQA Guidelines calling for the preparation of a subsequent EIR have occurred; and

WHEREAS, at its May 23, 2024 meeting, the Clovis Planning Commission conducted a du ly noticed public hearing and considered the addendum and proposed GPA 2024-002, found that none of the conditions described in Section 15162 of the CEQA Guidelines had occurred, and thereafter voted and adopted a resolution recommending that the City Council approve GPA 2024-002; and

WHEREAS, the Planning Commission’s recommendation was forwarded to the City Council for the Council’s consideration; and

WHEREAS, the City published notice of the public hearing for GPA 2024-002 in the Fresno Business Journa l on June 5, 2024, more than ten (10) days prior to the City Council hearing, and otherwise posted notice of the public hearing in accordance with applicable law; and

WHEREAS, a duly noticed public hearing was held on June 17, 2024; and

WHEREAS, the City Council considered the addendum in conjunction with the Project and found that none of the conditions described in Section 15162 of the CEQA Guidelines have occurred; and

WHEREAS, the City Council has had an opportunity to review and consider the entire Administrative Record relating to the Project, which is on file with the City’s Department of Planning and Development Services, and reviewed and considered those portions of the Administrative Record determined to be necessary to make an informed decision, including, but not necessarily limited to, the staff report, the written materials submitted with the request, and the verbal and written testimony and other evidence presented during the public hearing.

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AGENDA ITEM NO. 11.

NOW, THEREFORE, BASED UPON THE ENTIRE R ECORD OF THE
PROCEEDINGS, THE CITY COUNCIL RESOLVES AND FINDS AS FOLLOWS:

1. In accordance with Section 15164 , subdivision (d) of the CEQA Guidelines, the addendum to the General Plan EIR prepared for the Project and the final General Plan EIR have been considered by the City Council prior to making a decision on the Project. In considering the addendum, the following determinations pursuant to CEQA Guidelines section 15162 were made:

a. There are no substantial changes proposed in the Project which would require major revisions to the General Plan EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects.

b. No substantial changes would occur with respect t o the circumstances under which the Project is undertaken which will require major revisions of the General Plan EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects.

c. There is no n ew information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR was adopted, that shows any of the following: (i) The Project will have one or more significant effects not discussed in the General Plan EIR; (ii) Significant effects previously examined will be substantially more severe than shown in the General Plan EIR; ( iii) Mitigation measures or alternatives previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effects of the Project; and, (iv) Mitigation measures or alternatives which are considerably different from those analyzed in the General Plan EIR, would substantially reduce one or more significant effects on the environment.

2. The Project satisfies the required findings f or approval of a general plan amendment, as follows:

a. GPA2024-002 is internally consistent with the goals, policies, and actions of the General Plan.

b. GPA2024-002 would not be detrimental to the public interest, health, safety, convenience, or general welfare of the City.

c. There is a compelling reason for the amendment, namely that the amendment is required to ensure consistency between the General Plan and the Development Code, and to comply with the judgment entered in the Martinez v. City of Clovis case.

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AGENDA ITEM NO. 11.

3. GPA2024-002, as outlined in Attachment A, is hereby approved.

4. GPA 2024 -002 was initiated in conformance with a Judgement entered by the Court, the amendments to the Medium High- and High -Density land use designations are therefore not counted towards limits established by Gov. Code § 65358, which otherwise prohibits local agenc ies from amending a general plan more than four times during any calendar year.

5. The basis for the findings is detailed i n the June 17, 2024, staff report, which is hereby incorporated by reference, the entire Administrative Record, as well as the evidence and comments presented during the public hearing.

* * * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on June 17, 2024, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: June 17, 2024

______________________________ ______________________________ Mayor City Clerk

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AGENDA ITEM NO. 11.

Attachment A
General Plan Text Changes

Section 1: GP Text Change #1: Land Use Element Figure LU -2 Amend the Land Use Diagram legend to reflect a modified density range for the Medium- High and High Density Residential land use designations.

Medium-High Density Residential (7.1 – 15.0 20.0 DU/Ac)

High Density Residential (15.1 20.1 - 30.0 DU/Ac)

Section 2: GP Text Change #2: Land Use Element - Table LU -2.

Amend the description of the H (High Density) land use designation in Table LU-2 to reflect the modified density range.

Land Use Designation and
Density / Intensity Range Description of Typical Uses
Medium-High Density (MH)

7.1 – 15.0 20.0 du/ac
Small lot single family detached homes, townhouses,
duplexes, and apartments.

High Density (H)

20.1– 25.0 30.0 du/ac
Small lot single family detached homes, townhouses,
apartments, stacked flats, and other building types with 4 or more units.

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AGENDA ITEM NO. 11.

ORDINANCE 24-__

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLOVIS AMENDING CHAPTERS 8 AND 10 OF TITLE 9 [DEVELOPMENT CODE], AND SECTION 7.7.02 OF TITLE 7 OF THE CLOVIS MUNICIPAL CODE TO MODIFY THE DENSITY RANGE FOR THE R-2 (MULTIFAMILY MEDIUM-HIGH DENSITY) AND R-3 (MULTIFAMILY

HIGH DENSITY) ZONE DISTRICTS

WHEREAS, the City’s current Development Code , located under Title 9 of the Clovis Municipal Code (“Development Code”) , was adopted by the City Council on October 8, 2014 and has been amended from time to time pursuant to procedures and criteria included in Chapter 9.86 of the Development Code; and

WHEREAS, the City of Clovis, 1033 Fifth Street, Clovis CA, 93619, initiated an application for Ordinance Amendment (OA) 2024-001 to amend the Clovis Development Code to modify the density range for the R-2 (Multifamily Medium-High Density) and R-3 (Multifamily High Density) Zone Districts (“Project”); and

WHEREAS, the initiation of the Project was required in accordance with the terms of the judgment entered in the Martinez v. City of Clovis case, whereby the City is required to amend the R-3 Zone District to increase the minimum permitted density from 15 to 20 units per acre; and

WHEREAS, the current densit y range for the R -2 Zone District is 7 -15 units per acre and with the required increase to the R-3 minimum density to 20 units per acre, there would be a gap between the top -end of the R-2 District (15 units) and the bottom of the R-3 District (20 units); and

WHEREAS, changes to several sections of the Clovis Development Code are required to reflect the changes to the densities ranges in the R -2 and R-3 Zone Districts and to avoid inconsistencies i n the Development Code wherever references to the allowable densities for either Zone District are made; and

WHEREAS, an a ddendum to the General Plan EIR has been prepared for the proposed Project in accordance with Section 15164 of the California E nvironmental Quality Act (CEQA) Guidelines , which specifies that an addendum is appropriate in 123
AGENDA ITEM NO. 11.
instances when some changes or additions are necessary but none of the conditions described in Section 15162 of the CEQA Guidelines calling for the preparation o f a subsequent EIR have occurred; and

WHEREAS, at its May 23, 2024 meeting, the Clovis Planning Commission conducted a duly noticed public hearing and considered the addendum and proposed OA 2024-001, found that none of the conditions described in Section 15162 of the CEQA Guidelines had occurred, and thereafter voted and adopted a resolution recommending that the City Council approve OA 2024-001; and

WHEREAS, the Planning Commission’s recommendation was forwarded to the City Council for the Council’s consideration; and

WHEREAS, the City published notice of the public hearing for OA 2024-001 in the Fresno Business Journal on June 5 , 2024 , more than ten (10) days prior to the City Council hearing, and otherwise posted notice of the public hearing in accordance with applicable law; and

WHEREAS, a duly noticed public hearing was held on June 17, 2024; and

WHEREAS, the City Council considered the addendum in conjunction with the Project and found that none of the conditions described in Section 15162 of the CEQA Guidelines have occurred; and

WHEREAS, the City Council has had an opportunity to review and consider the entire Administrative Record relating to the Project, which is on file with the City’s Department of Planning and Development Services, and reviewed and considered those portions of the Administrative Record determined to be necessary to make an informed decision, including, but not necessarily limited to, the staff report, the writte n materials submitted with the request, and the verbal and written testimony and other evidence presented during the public hearing.

NOW, THEREFORE, BASED UPON THE ENTIRE RECORD OF THE
PROCEEDINGS, THE CITY COUNCIL FINDS AS FOLLOWS:

1. In accordance with S ection 15164, subdivision (d) of the CEQA Guidelines, the addendum to the General Plan EIR prepared for the Project and the final General Plan EIR have been considered by the Planning Commission prior to making a decision on the Project. In considering the addendum, the following determinations pursuant to CEQA Guidelines section 15162 were made:

a. There are no substantial changes proposed in the Project which would require major revisions to the General Plan EIR due to the involvement of n ew significant environmental effects or a substantial increase in the severity of previously identified significant effects.

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AGENDA ITEM NO. 11.
b. No substantial changes would occur with respect to the circumstances under which the Project is undertaken which will require majo r revisions of the General Plan EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects.

c. There is no n ew information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR was adopted, that shows any of the following: (i) The Project will have one or more significa nt effects not discussed in the General Plan EIR; (ii) Significant effects previously examined will be substantially more severe than shown in the General Plan EIR; ( iii) Mitigation measures or alternatives previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effects of the Project; and, (iv) Mitigation measures or alternatives which are considerably different from those analyzed in the General Plan EIR, would substantially reduce one or more significant effects on the environment.

2. The Project satisfies the required findings for approval of a n ordinance amendment, as follows:

a. OA 2024-001 is internally consistent with the goals, policies, and actions of the General Plan.

b. OA 2024-001 would not be detrimental to the public interest, health, safety, convenience, or general welfare of the City.

c. There is a compelling reason for the amendment. OA 2024-001’s modifications to the density ranges of the R-2 and R-3 zone district will allow the City to meet the requirements of the judgement entered in the Martinez v. City of Clovis case while maintaining a set of cohesive residential districts providing for a range of development alternatives in the City. No conflicts with any provision of the Development Code have been identified.

The City Council of the City of Clovis does ordain as follows:

Section 1 – Amendment to Section 9.10.010, subdivision(B) 8 & 9

8. R -2, R -2-A (Multifamily Medium -High Density) Districts. The R -2 and R -2-A Districts identify areas appropriate for moderately dense residential uses, including multifamily apartments, duplexes, townhouses, and small parcel, attached and detached single-family uses. The allowable density range is 7.1 to 15.020.0 dwelling units per acre. The R -2 and R -2-A Districts are consistent with the Medium -High Density Residential land use designation of the General Plan;

9. R-3, R -3-A (Multifamily High Density) Districts. The R -3 and R -3-A Districts identify areas appropriate for high density residential uses, including attached and 125
AGENDA ITEM NO. 11.
detached single-family residential, multifamily apartments and condominiums. The allowable density range is from 15.120.1 to 30.0 units per acre. The R -3 and R-3-A Districts are consistent with the High Density Residential land use designation of the General Plan;

Section 2 – Amendment to Section 9.10.030, subdivision (A). (Table 2-3)

Development Feature R-2, R-2-A R-3, R-3-A
Maximum (Gross) Density 14.52 20.0 DU/acre
(1 DU/3,000 2,180 sq. ft.)

30.0 DU/acre
(1 DU/1,450 sq. ft.)

Section 3 – Amendments to Section 9.08.010 (Table 2-1)

Zone Map
Symbol Zoning District Name
General Plan Land Use
Designation Implemented by
Zoning District

R-2, R-2-A,
R-1-PRD,
MHP
Medium Density Multifamily,
Single-Family Planned
Residential Development,
Mobile Home Park,
Multifamily
Medium-High Density
Residential (7.1 – 15 20
DU/acre)
Urban Center

R-3, R-3-A, R-4 Multifamily High Density
High Density Residential (15.1

20.1– 30 DU/acre) Urban
Center

U-C Urban Center
Commercial, Mixed Use, Very
Low Density Residential (0.6 –

2.0 DU/acre), Low Density
Residential (2.1 – 4.0 DU/acre),
Medium Density Residential
(4.1 – 7.0 DU/acre), Medium-
High Density Residential (7.1 –

15.0 20.0 DU/acre), High
Density Residential (15.1 20.1 –
25 30 DU/acre), Very High
Density Residential (25.1 – 43.0
DU/acre), Parks
P-F Public Facilities
Agricultural, Rural Residential,
Very Low Density Residential
(0.6 – 2.0 DU/acre), Low
Density Residential (2.1 – 4.0
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AGENDA ITEM NO. 11.

DU/acre), Medium Density
Residential (4.1 – 7.0 DU/acre),
Medium-High Density
Residential (7.1 – 15.0 20.0
DU/acre), High Density
Residential (15.1 20.1 – 25 30
DU/acre), Very High Density
Residential (25.1 – 43.0
DU/acre), Mixed Use Village,
Mixed Use/Business Campus,
Office, Industrial, Neighborhood
Commercial, General
Commercial, Open Space,
Public/Quasi Public Facilities,
Park, Schools, Water Basin

Section 4 – Amendment to Section 7.7.02, subdivision (dd)

dd) “VMT factor” shall represent the relative vehicle miles traveled per acre by land use as determined by the Fresno County Council of Governments traffic model and justification reports on file with the City. All factors are relative to Single -Family Residential – Medium Density, which is set at a value of 1.0. The factors shall be as follows:

1.2 Multiple Family Residential – Medium High Density (7.1 – 15.0 20.0 units/gross acre)

2.2 Multiple-Family Residential – High Density (15.120.1– 30.0 units/gross acre)

Section 5 - Severability.

If any article, section, sentence, clause or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Ordi nance. The City Council hereby declares that it would have adopted this Ordinance and adopted each article, section, sentence, clause or phrase thereof, irrespective of the fact that any one or more articles, sections, subsections, sentences, clauses or ph rases are declared invalid or unconstitutional.

Section 6 – Effective Date.

This Ordinance shall go into effect and be in full force from and after thirty (30) days after its final passage and adoption.
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APPROVED: June 17, 2024

______________________________ ______________________________ Mayor City Clerk

* * * * * * * * * *

The foregoing Ordinance was introduced and read at a regular meeting of the City Council held on June 17, 2024, and was adopted at a regular meeting of said Council held on July 1, 2024, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

______________________________ ______________________________ Mayor City Clerk

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AGENDA ITEM NO. 11.

Attachment 3
City of Clovis

California Environmental Quality Act for
General Plan Amendment GPA2024-002 and Ordinance Amendment OA2024-001

Applicant:

City of Clovis

Staff Contact:

Dave Merchen, City Planner
[email protected]
(559)324-2346

INTRODUCTION

The City of Clovis (City) is proposing General Plan Amendment (GPA) 2024-002 to and Ordinance Amendment (OA) 2024 -001 to adjust the existing density range s for multifamily residential development in the General Plan and Development Code. GPA 2024-002 proposes to two adjustments to existing land use designations:

 Increase the maximum density of the MH (Medium High Density Residential) land use designation from 15.0 to 20.0 units per acre

 Increase the minimum density for the H (High Density Residential) General Plan designation from 15.1 to 20.1 dwelling units per acre

OA2024-001 proposed to amend the definitions of the zone districts that correspond to the general plan designations noted above, as follows:

 Increase the maximum density of the R-2 (Multifamily Medium High Density) Zone District from 15.0 to 20.0.

 Increase the minimum density of the R -3 (Multifamily High Density) Zone District from 15.1 to 20.1.

This addendum is to the 2014 Clovis General Plan and Development Code Update (SCH No. 2012061069) adopted on September 8, 2014 . This addendum is prepared in accordance with Section 15164 of the California Environmental Quality Act (CEQA) Guidelines and assesses the environmental impact(s) of the proposed project.

PROJECT DESCRIPTION

In accordance with the terms of the judgment entered in the Martinez v. City of Clovis case in March of 2024, the City is specifically required to amend the R-3 (Multifamily High Density) zone district to increase the minimum permitted density from 15 to 20 units per acre. To avoid a gap in residential density ranges, an adjustment to the R-2 (Multifamily Medium-High Density) zone district to increase the maximum density from 15 to 20 units is also recommended. Amendments to the corresponding general plan designations for both zone districts are necessary to ensure consistency between general plan 129
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designations and zoning classifications. The amendments to be initiated by the proposed action are outlined below in the table below.

General Plan Designation | Zone District Current Density Amended Density Medium-High Density | R-2: 7.1 – 15.0 du/ac 7.1 – 20.0 du/ac High Density | R-3: 15.1 – 30.0 du/ac 20.1 – 30.0 du/ac

R-3 Zone District Minimum Density

On February 20, 2024, the City Council approved a settlement agreement in conjunction with the Martinez v. City of Clovis litigation and the agreement has since been approved by the court and a judgement has been entered (“Judgment”). This requires the City to amend its R- 3 zone district to increase the minimum permitted density from 15 units per acre to 20 units per acre. The current density range is 15.1-30.0 units per acre. The modified density range is proposed to be 20.1-30.0 units per acre.

R-2 Zone District Maximum Density

The current density range for the R-2 zone district is 7.1-15.0 units per acre. With the required increase to the R-3 minimum density to 20.1 units per acre, there would be a gap between the top-end of the R-2 District (15 units) and the bottom of the R-3 District (20.1 units). To avoid this gap in density ranges, and to maintain the opportunit y for projects to be developed between 15 and 20 .1 units per acre, an increase to the maximum density of the R -2 zone district from 15.1 to 20 units is recommended. The modified density range is proposed to be

7.1-20.0 units per acre.

Amendments to General Plan Land Use Designations

While the Judgement specifically addresses zoning, the underlying general plan designations that correspond to the zone districts described above also need to be modified so that there is consistency between the Development Code and the General Plan. The density permitted in the H (High Density Residential) general plan designation will need to be amended to match the new R-3 density (20.1-30.0 units per acre). The density in the MH (Medium-High Density Residential) general plan designation will also need to be amended to match the new R -2 density (7.1-20.0 units per acre).

Specific Changes Proposed to the General Plan and the Development

The specific changes proposed to the General Plan and Development Code are summarized as follows:

1. General Plan Land Use Element – Figure LU-1. Amend the legend for the Land Use Diagram to reflect 20 units per acre as the maximum density for the MH (Medium-High Density Residential) land use designation and 20.1 units per acr e as the minimum density for the H (High Density Residential) land use designation. (Attachment 1A – Section 1)
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2. General Plan Land Use Element – Table LU-2. Amend the description of the MH (Medium-High Density Residential) land use designation to reflect 20.0 units per acre as the maximum density and amend the description of the H (High Density Residential) land use designation to reflect 20.1 units per acre as the minimum density. (Attachment 1A – Section 2)

3. Development Code Section 9.10.010. Amend the d escription of the R -2 Zone District to reflect 20 units per acre as the maximum density and amend the description of the R-3 Zone District to reflect 20.1 units per acre as the minimum density. (Attachment 2A – Section 1)

4. Development Code Section 9.10.030. Amend the development standards for the R-2 Zone District in Table 2 -3 to increase the maximum density to 20.0 units per acre (or 1 unit per 2,180 square feet of lot area.) (Attachment 2A – Section 2)

5. Development Code Section 9.08.010. Amend Table 2 -1 to reflect the 20.0 units per acre maximum density that applies to the R-2 Zone District and MH (Medium- High Density) land use designation, and the 20.1 units per acre minimum density that applies to the R -3 Zone District and H (High Density Residential) la nd use designation. (Attachment 2A – Section 3)

6. Municipal Code Section 7.7.02. Amend the definitions relating to Major Street Development fees to reflect the 20 units per acre maximum density for Multi-family – Medium High Density Development, and the 20.1 units per acre minimum density for Multi-family – High Density Development. (Attachment 2A – Section 4)

ADDENDUM TO THE GENERAL PLAN EIR

Buildout of the Clovis General Plan Planning Area was evaluated through the General Plan Environmental Impact Report (EIR) certified by the City in 2014 in conjunction with adoption of the 2014 Clovis General Plan and Development Code Update (SCH No. 2012061069). The 2014 General Plan evaluated a planning area comprised of nearly 48,000 acres, resulting in approximate ly 107,000 dwelling units and a population of approximately 294,000 at buildout.

An addendum to the General Plan EIR has been prepared for the proposed Project in accordance with Section 15164 of the California Environmental Quality Act (CEQA) Guidelines. According to Section 15164(b) of the State CEQA Guidelines, an addendum to an env ironmental impact report (EIR) is the appropriate environmental document in instances when “some changes or additions are necessary but none of the conditions described in Section 15162 calling for the preparation of a subsequent EIR have occurred.”

The proposed amendments would increase the maximum density of the MH (Medium High Density Residential) land use designation by 5 units per acre and increase the minimum density of the H (High Density Residential) land use designation by 5 units per acre. The same density adjustments would also be made to the corresponding R -2 and 131
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R-3 zone districts. These changes would have the following effects on future development applications.

 Projects on land that currently has a MH (Medium High Density Residential) land use designation and R-2 zoning would have the opportunity to develop at up to 20 units per acre versus the 15 unit maximum that currently applies.

 Projects on land that currently has a H (High Density Residential) land use designation and R-3 zoning would need to meet a minimum density of at least 20.0 units per acre.

 Projects proposing to develop between 15.1 and 20.0 units per acre would need to have an MH (Medium High Density Residential) land use designation rather than a H (High Density Residential) land use designation.

The proposed density adjustments would apply to properties that are currently designated for multifamily development in the 2014 General Plan. No changes to the land use designations of any individual parcel are included.

CEQA FINDINGS

Section 15162(a) of the State CEQA Guidelines states that no subsequent EIR shall be prepared for a project unless the lead agency determines, on the basis of substantial evidence in the light of the whole record, one or more of the following findings has occurred:

FINDINGS PURSUANT TO SECTION 15162 OF THE CEQA GUIDELINES. (1) Substantial changes are proposed in the project which would require major revisions of the previous EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; Response
(1):

The project doe s not propose substantial changes th at would require the preparation of a subsequent EIR. The change to the MH (Medium High Density Residential) land use designation and its corresponding R -2 zone district would allow an increase in the total number of units built within this land use designation. Nearly all the inventory of available property with the MH and R-2 designations is located within the City’s planned urban centers, subject to subsequent master planning requirements. Properties within the current City limits with the MH and R -2 designations have been previously developed. The mitigation measures currently in place by the 2014 Clovis General Plan EIR remain and will apply to Development if the Project is approved in the same manner as if the Project is not approved. No new environmental effects or increases in the severity of previou sly identified effects have been identified as the result of the Project. 132
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(2) Substantial changes occur with respect to the circumstances under which the project is undertaken which will require major revisions of the previous EIR due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or
Response
(2):

There have been no substantial changes which would require revisions to the previously prepared EIR . The environmental effects outlined in the General Plan EIR remain the same. The proposed adjustments to multifamily densities would apply to properties currently designated for multifamily development and no changes to the land use designations of individual properties are included. Future development projects will apply adopted mitigation measures. No new environmental effects or increases in the severity of previously identified effects have been identified as the result of the Project. (3) New information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous EIR was adopted, shows any of the following: (A) The project will have one or more significant effects not discussed in the previous EIR; (B) Significant effects previously examined will be substantially more severe than shown in the previous EIR; (C) Mitigation measures or alternatives previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effects of the project; and, (D) Mitigation measures or alternatives which are considerably different from those analyzed in the previous EIR, would substantially reduce one or more significant effects on the environment.

Finding (3): The analysis conducted in conjunction with this addendum did not identify new information regarding significant effects not previously discussed in the EIR, and potential effects previously examined are not substantially more severe than originally discussed. No mitigation measures which were previously identified have been found infeasible, nor has it been determined that identified mitigations measures would not substantially reduce significant effects of the project. No mitigation measures have been added, modified, or are considerably different from those analyz ed in the EIR. This project does not change or affect the previous findings of the EIR. Therefore, no new information identifies significant or substantially more severe effects than originally discussed.

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AGENDA ITEM NO. 11.

TO: Mayor and City Council
FROM: Administration
DATE: June 17, 2024
SUBJECT: Consider Approval – Res. 24-___, Approving various actions required to conduct the November 5, 2024, General Municipal Election:

b. Requesting to Consolidate the General Municipal Election with the Statewide General Election; and authorizing the Fresno County Elections Division to conduct the November 5, 2024, Election; and

c. Establishing Conditions for the filing of Candidates’ Statements.

Staff: Briana Parra, City Clerk
Recommendation: Approve

ATTACHMENTS: 1. Res. 24-___

RECOMMENDATION
For the City Council to approve Res. 24-___, approving various actions required to conduct the November 5, 2024, General Municipal Election for the purpose of electing two (2) members of the City Council for the terms of four (4) years through November 2028.

EXECUTIVE SUMMARY
On November 5, 2024, an election will be held in the City of Clovis for two (2) City Council seats.

The Elections Code requires several things to occur for a successful municipal election.

Approval of staff’s recommendations and the attached resolution will call and notice the election; 134
AGENDA ITEM NO. 12.
request the General Municipal Election be consolidated with the Statewide General Election to be held on the same day and to authorize the Fresno County Elections Division to conduct the election; and establish conditions for filing candidate statements.

Following the enactment of Senate Bill (SB) 415 in 2016, the City Council approved an ordinance in 2017 that changed the regular municipal election dates from March of odd years to November of even years b eginning 2022 to comply with SB 415. The November 2022 election was the City’s first “on -cycle” election to be consolidated with the Statewide General Election, and the standard City Council four (4) year term commenced with the November 2022 Election.

BACKGROUND

1. Calling and Giving Notice of the Election; Nomination Period

Pursuant to Elections Code section 12101, the 2024 General Municipal Election must be called prior to the opening of the nomination period. The Notice of Election that lists the time and date of the election and the offices to be filled must be published no sooner than July 1, 2024, and no later than July 15, 2024.

The nomination period for the November Election on November 5, 2024, opens on July 15, 2024, and closes on August 9, 2024 . However, if an incumbent does not seek re -election, the nomination period is extended five (5) days. Therefore, if Mayor Ashbeck or Councilmember Mouanoutoua do not file by August 9, 2024, for re -election, the nomination period would be extended five (5) days to August 14, 2024.

2. Requesting to Consolidate the General Municipal Election with the State wide General Election

Pursuant to SB 415, a city is prohibited from holding a general municipal election on any date other than the statewide election date to prevent a voter turnout of below average. Pursuant to Elections Code section 10403, subdivision (a), the City requests to consolidate its General Municipal Election with the Statewide General Election on November 5, 2024.

3. Authorizing the Fresno County Elections Division to Conduct the Election

The Fresno County Elections Division is the Registrar of Voters in Fresno County and is well versed and capable of conducting the election. Staff recommends Council authorize the Fresno County Elections Division to conduct the municipal election as authorized by Elections Code section 10002. The Fresno County Elections Division conducted the municipal elections in 2009, 2017, 2019, 2021, and 2022 without incident, while the elections of 2011, 2013, and 2015 were cancelled as only the incumbents had been nominated.

City acknowledges that the Election will be conducted by the Fresno County Elections Division in accordance with Elections Code section 10418. And pursuant to Elections Code section 10002, the City is required to reimburse the County of Fresno in full for the Election services performed upon the County’s presentation of a bill to City. 135
AGENDA ITEM NO. 12.

4. Establishing Conditions for Filing Candidate Statements

Elections Code section 13307 provides that Council must establish the conditions for filing candidate statements prior to the City’s filing for the November 5, 2024, Election. These conditions include setting a word-limit of two hundred (200) words per statement and requiring candidates to make a pre-payment to the County at the time the candidate files the nomination papers, which includes the cost of printing, handling, and translating the candidate’s statement to required foreign languages. These conditions will help limit the size of the sample ballot pamphlet and reduce the cost in which the City will have to repay the County.

FISCAL IMPACT
The City incurs a cost every ot her year to conduct an election. The estimated cost to conduct the regularly scheduled election will be budgeted and accounted for in the 2024-25 budget. Staff is estimating the total cost for the November Election to be no more than one hundred thousand dollars ($100,000.00).

REASON FOR RECOMMENDATION
To conduct the 2024 General Municipal Election, the City Clerk’s Office must act in accordance with provisions of the elections law relating to general law cities in the State of California.

ACTIONS FOLLOWING APPROVAL
After Council approves the resolution, the City Clerk will cooperate with and provide the necessary materials to the Fresno County Elections Division to conduct the General Municipal Election in accordance with state law.

Prepared by: Rebecca Simonian, Executive Assistant

Reviewed by: City Manager JH
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ATTACHMENT 1
RESOLUTION 24-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS CALLING AND GIVING NOTICE

OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF CLOVIS ON TUESDAY, NOVEMBER 5, 2024, FOR THE ELECTION OF CERTAIN OFFICERS IN

THE CITY OF CLOVIS AND REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY

OF FRESNO TO CONSOLIDATE AND CANVASS THE GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 5, 2024 WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THAT DATE PURSUANT TO CALIFORNIA ELECTIONS CODE SECTION 10400 ET SEQ.; TO

PERMIT THE COUNTY CLERK/REGISTRAR OF VOTERS OF THE COUNTY OF FRESNO TO

RENDER SPECIFIED SERVICES TO THE CITY OF CLOVIS RELATING TO THE CONDUCT OF

SAID GENERAL MUNICIPAL ELECTION PURSUANT TO CALIFORNIA ELECTIONS CODE SECTION 10002; AND AUTHORIZING REIMBURSEMENT FUNDS TO PAY FOR SAID SERVICES

WHEREAS, the next Statewide General Election will be held in the County of Fresno will take place on November 5, 2024; and

WHEREAS, the City of Clovis, intends to call and order a General Municipal Election on Tuesday, November 5, 2024, for the election of two (2) City Council Members, each for a full four (4) year term; and

WHEREAS, it is the desire of the City Council of the City of Clovis to adopt a Resolution requesting the Board of Supervisors of the County of Fresno to consolidate said election with the Statewide General Election pursuant to Part 3 of Division 10 of the Electio ns Code of the State of California (commencing with Section 10400) to be held on the same date and that, within the City of Clovis, the precincts, vote center locations, ballot drop box locations, and election officers of the two (2) elections be the same; the County Clerk/Registrar of Voters canvass the returns of the General Municipal Election; and the election be held in all respects as if there were only one (1) election; and

WHEREAS, it is the desire of the City Council of the City of Clovis to adopt a Resolution requesting the Board of Supervisors of the County of Fresno to render specified services to the City of Clovis relating to the conduct of a General Municipal Election pursuant to Section 10002 of the Elections Code of the State of California; and

WHEREAS, Section 10002 of the Elections Code of the State of California requires the City of (insert city) to reimburse the County of Fresno in full for the services performed upon presentation of a bill to the City of Clovis; and

WHEREAS, The City Council of the City of Clovis has determined that each candidate for elective office who submits a statement to be sent to the voters with the sample ballot shall be charged a sum not greater than the actual prorated cost of printing, handling and translating the candidate’s statement, if any incurred by the agency as a result of providing this service.

NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CLOVIS as follows:

SECTION 1. A General Municipal Election is called and ordered for the City of Clovis to be held on Tuesday, November 5, 2024, for the purpose of the election of two (2) members of the City Council to be elected at-large, each for a full four (4) year term. 137
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SECTION 2. Pursuant to the requirements of Section 10403 of the Elections Code of the State of California, the Board of Supervisors of the County of Fresno is hereby requested to consent and agree to the consolidation of the General Municipal Election and the Statewide General Election on November 5, 2024.

SECTION 3. In accordance with the provisions of Section 10403 of the Elections Code of the State of California, the City Council of the City of Clovis acknowledges that the consolidated election will be held and conducted in accordance with the provisions of law regulating the Statewide General Election pursuant to Section 10418 of the Elections Code of the State of California.

SECTION 4. The Board of Supervisors of the County of Fresno is requested to direct the County Clerk/Registrar of Voters to take any and all steps necessary for and related to the holding of the consolidated election in a manner consistent with law, including, without limitation: the provision of all election materials and equipment; publication of notices ; the hiring, training and supervision of election officers and other election personnel; the printing and distribution of ballot materials; the translation of ballot materials; the collection of submitted ballots; the tallying and canvassing of votes; and the certification of election results.

SECTION 5. Pursuant to Section 10002 of the Elections Code of the State of California, the City Council of the City of Clovis authorizes reimbursement to the County of Fresno in full for the services to be performed as herein requested and that said sum be paid to the County of Fresno upon demand and presentation of a bill to the City of Clovis.

SECTION 6. The candidate shall, if he/she elects to submit a statement, of no more than 200 words, to be included with the sample ballot and sent to the registered voters, pay all costs associated with said election statement; Pursuant to California Elections Code Section 13307, the candidate is required to make an estimated pre -payment to the County at the time the candidate files the nomination papers.

* * * * *

THE FOREGOING RESOLUTION WAS APPROVED AND ADOPTED by the City Council of the City of Clovis at a regular meeting of the City Council held on June 17, 2024, by the following vote, to wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

Dated: June 17, 2024

_____________________________ ______________________________ Mayor City Clerk

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Clovis City CouncilJune 17, 2024

Clovis City Council
June 17, 2024