Clovis City Council
April 7, 2025

April 07, 2025 - 1 - 5:40 PM A G E N D A • C I T Y C O U N C I L M E E T I N G

April 7, 2025 6:00 PM Council Chamber

In compliance with the Americans with Disabilities Act, if you need special assistance to access the City Council Chamber to participate at this meeting, please contact the City Clerk or General Services Director at (559) 324 -2060 (TTY – 711). Notificatio n 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the Council Chamber.

The Clovis City Council meetings are open to the public at the physical address listed above. There are numerous ways to participate in the City Council meetings: you are able to attend in person; you may submit written comments as described below; and you may view the meeting which is webcast and accessed at www.cityofclovis.com/agendas.

Written Comments

 Members of the public are encouraged to submit written comments at:
www.cityofclovis.com/agendas at least two (2) hours before the meeting (4:00 p.m.). You will be prompted to provide:

 Council Meeting Date
 Item Number
 Name
 Email
 Comment

 Please submit a separate form for each item you are commenting on.

 A copy of your written comment will be provided to the City Council noting the item number.

If you wish to make a verbal comment, please see instructions below.

 Please be aware that any written comments received that do not specify a particular agenda item will be marked for the general public comment portion of the agenda.

 If a written comment is received after 4:00 p.m. on the day of the meeting, efforts will be made to provide the comment to the City Council during the meeting. However, staff cannot guarantee that written comments received after 4:00 p.m. will be provided to City Council during the meeting. All written comments received prior to the end of the meeting will be made part of the record of proceedings.

Council Chamber, 1033 Fifth Street, Clovis, CA 93612 (559) 324-2060 www.cityofclovis.com
1 April 07, 2025 - 2 - 5:40 PM CAMPAIGN CONTRIBUTION PROHIBITIONS AND MANDATORY DISCLOSURE – Pursuant to Government Code section 84308, a Councilmember shall not accept, solicit, or direct a campaign contribution of more than $500 from any party or their agent, or from any participant or their agent, while a proceeding involving a license, permit, contract, or other entitlement for use is pending before the City or for 12 months after a final decision is rendered in that proceeding. Any Councilmember who has received a campaign contribution of more than $500 within the preceding 12 months from a pa rty or their agent, or from a participant or their agent, must disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use their official position to influence the decision.

Pursuant to Government Code section 84308, subdivision (e), any party to a covered proceeding before the City Council is required to disclose on the record of the proceeding any campaign contribution, including aggregated contributions, of more than $500 made within the pre ceding 12 months by the party or their agent to any Councilmember. The disclosure shall be made as required by Government Code Section 84308, subdivision (e)(1) and California Code of Regulations, Title 2, section 18438.8. No party or their agent, and no p articipant or their agent, shall make a campaign contribution of more than $500 to any Councilmember during the covered proceeding or for 12 months after a final decision is made in that proceeding. The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the applicable requirements of the law.

CALL TO ORDER

FLAG SALUTE - Councilmember Basgall

ROLL CALL

PUBLIC COMMENTS - This is an opportunity for the members of the public to address the City Council on any matter within the City Council’s jurisdiction that is not listed on the Agenda. In order for everyone to be heard, please limit your comments to 3 minutes or less, or 10 minutes per topic. Anyone wishing to be p laced on the Agenda for a specific topic should contact the City Manager’s office and submit correspondence at least 10 days before the desired date of appearance.

CONSENT CALENDAR - Items considered routine in nature are to be placed upon the Consent Calendar. They will all be considered and voted upon in one vote as one item unless a Councilmember requests individual consideration. A Councilmember’s vote in favor of the Consent Calendar is considered and recorded as a separate affirmative vote in favor of each action listed. Motions in favor of adoption of the Consent Calendar are deemed to include a motion to waive the reading of any ordinance or resolution on the Consent Calendar. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.

1. Administration - Approval - Minutes from the March 17, 2025, Council Meeting.

2. Administration – Approval - Appointment to Fresno Madera Continuum of Care for a term ending March 31, 2027.

3. Administration – Approval – Res. 25 -___, Approving Resolution for the City’s application t o the Fresno Council of Governments Measure C Transit Oriented Development Program Cycle XIII in the amount of $427,714 for infrastructure improvements required for the 135 Osmun Senior Apartments Affordable Housing Development.
2 April 07, 2025 - 3 - 5:40 PM

4. Finance - Approval - Res. 25-___, A Resolution of Intention (ROI) to Annex Territory (Annexation #75) (MFRDR 2023-1 – Northeast Corner Alluvial/Sunnyside, SPR 2021- 001 – Northeast Corner Shaw/DeWolf), to the Community Faciliti es District (CFD) 2004-1 and to Authorize the Levy of Special Taxes Therein and Setting the Public Hearing for May 12, 2025.

5. Planning and Development Services – Approval – Rejecting the lowest monetary bid for CIP 21 -17 Barstow Avenue Rehabilitation as non -responsive and award the contract to Agee Construction as the lowest monetary and responsive bid in the amount of $459,646.0 0 and authorize the City Manager to execute the contract on behalf of the City.

6. Planning and Development Services – Approval – Award Consultant Services for CIP 20-14, Facilities Condition Assessment Services Report to Bureau Veritas in the amount of $185,451.47, and Authorize the City Manager to execute the contract on behalf of the City.

7. Planning and Development Services – Approval – Bid Award for CIP 25-01 Rubberized Cape Seal 2025 to VSS International, Inc., for $1,633,120.00; and Authorize the City Manager to Execute the Contract on behalf of the City.

8. Planning and Development Services – Approval – Final Acceptance for CIP 21-07 Fire Station 2 Rebuild for a total cost of $7,809,329.00.

9. Planning and Development Services – Approval – Bid Award for CIP 23 -02 Herndon Avenue Street Imp rovements to Dave Christian Construction Company, Inc., for the amount of $1,670,078.00; and Authorize the City Manager to Execute the Contract on behalf of the City.

10. Planning and Development Services – Approval – Res. 25-___, Final Map Tract 6343 located on the Northwest corner of N. Baron Avenue and Perrin Avenue. (Great Bigland, Inc., a California Corporation)

11. Planning and Development Servi ces – Approval – Res. 25 -___, Annexation of Proposed Tract 6343 located on the northwest corner of N. Baron Avenue and Perrin Avenue to the Landscape Maintenance District No. 1 of the City of Clovis. (Great Bigland, Inc., a California Corporation).

12. Public Utilities – Approval – Final Acceptance for CIP 24 -15, Tarpey Village Project:

Water Meter Installation, with a Final Contract Cost of $479,663.42.

PUBLIC HEARINGS - A public hearing is an open consideration within a regular or special meeting of the City Council, for which special notice has been given and may be required. When a public hearing is continued, noticing of the adjourned item is required as per Government Code 54955.1.

13. Consider Introduction – Ord. 25-___, an Ordinance of the City Council of the City of Clovis Amending Section 10.3.03 of Chapter 10.3 of Title 10 of the Clovis Municipal Code Relating to the City Prohibited Acts in City Parks Regarding Dogs in Posted off- leash Areas.

Staff: Sarai Yanovsky, Supervising Civil Engineer
Recommendation: Approve

14. Consider various actions related to the Creation of a Measure Y Oversight Committee.

a. Consider Introduction - Ord. 25-___, Adding Section 3.3.703 to Article 7 of Chapter

3.3 of Title 3 of the Clovis Municipal Code pertaining to the Creation of a Measure Y Oversight Committee.
3 April 07, 2025 - 4 - 5:40 PM b. Consider Approval - Res. 25-___, Establishing Governing Criteria for the Measure Y Oversight Committee.

Staff: Briana Parra, City Clerk
Recommendation: Approve

ADMINISTRATIVE ITEMS - Administrative Items are matters on the regular City Council Agenda other than Public Hearings.

15. Consider Approval – Authorize the City Manager to Execute a First Amendment Contract with Republic Se rvices, Extending the Term for three -years, and Increasing Contract Rates for the Collection, Processing, and Marketing Services of Recyclable and Organic Materials Agreement.

Staff: Glenn Eastes, Assistant Public Utilities Director Recommendation: Approve

CITY MANAGER COMMENTS

COUNCIL COMMENTS

CLOSED SESSION - A “closed door” (not public) City Council meeting, allowed by State law, for consideration of pending legal matters and certain matters related to personnel and real estate transactions.

16. Government Code Section 54957.6

CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Andy Haussler, Paul Armendariz, Amy Hance, Scott Cross
Employee organization: All bargaining units

RECONVENE INTO OPEN SESSION AND REPORT FROM CLOSED SESSION

ADJOURNMENT

FUTURE MEETINGS

Regular City Council Meetings are held at 6:00 P.M. in the Council Chamber. The following are future meeting dates:

April 14, 2025
April 21, 2025
May 5, 2025
May 12, 2025
May 19, 2025
4 PRELIMINARY - SUBJECT TO APPROVAL

CLOVIS CITY COUNCIL MEETING

March 17, 2025 6:00 P.M. Council Chamber

Meeting called to order by Mayor Mouanoutoua at 6:01
Flag Salute led by Councilmember Ashbeck

Roll Call: Present: Councilmembers Ashbeck, Basgall, Bessinger, Mayor Pro Tem Pearce Mayor Mouanoutoua

PUBLIC COMMENTS – 6:02

Eric Rollin, resident, invited the council to the National Vietnam Veterans Day event on March 29, 2025, and expressed concerns about Measure Y funding allocation.

Ryan Parsley, the owner of Reborne Brewing Company, expressed ongoing communication issues with the City of Clovis, which have delayed the opening of his business, and requested a waiver to expedite the permit process.

Steven Trevino, resident, suggested naming districts instead of using numbers and raised concerns about congressional representation for Clovis.

Belva Mayes, resident, emphasized that Measure Y funds should prioritize police and fire services as initially promised and shared concerns about districting and the cost of the process.

Leticia, resident, voiced concerns about her son being repeatedly stopped and detained by Clovis PD without cause, expressing concerns that their community is being unfairly targeted.

Ashley, resident, expressed frustration with Clovis PD for failing to properly document incident reports regarding a harassing neighbor.

CONSENT CALENDAR – 6:18

Bill Scott, resident, expressed concerns about Consent item 4, noting that the proposed changes to the General Services Department's position allocation plan could lead to higher salaries, increasing city expenses and potentially raising taxes.

Motion by Councilmember Ashbeck, seconded by Councilmember Basgall, that the items on t he Consent Calendar be approved , including the waiver of the reading of the ordinance. Motion carried by unanimous vote.

1. Administration - Approval - Minutes from the March 5, 2025, Special Meeting and the March 10, 2025, Regular Council Meeting.

2. Administration - Adopt - Ord. 25 -03, Amending Section 3.1.126 and adding Sections

3.1.126.1 and 3.1.126.2 of Chapter 3.1 of Title 3 of the Clovis Municipal Code Relating to Business Registration and Licensing Exemptions for Honorably Discharged or Honorably Relieved Veterans and Active Duty or Reservist Military Personnel. (Vote: 5-0) 5 AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

3. Administration - Adopt - Ord. 25-04, An Ordinance of the City Council of the City of Clovis Amending Section 5.6.09 of Chapter 5.6 of Title 5 of the Clovis Municipal Code Relating to Authorized Additional Card Tables at Licensed Card Rooms. (Vote: 5-0)

4. General Services – Approval – Res. 25-23, Amending the City’s FY 2024 -2025 Position Allocation Plan by adding two (2) Senior Management Analyst Positions and removing two (2) Management Analyst Positions within the General Services Department.

5. General Services – Approval – Authorize the City Manager to Execute the First Amendment to Passio Technologies, LLC for an Intelligent Transportation System (ITS). This Amendment includes Additional Licenses and Hardware, Implementation of Active Route Management (ARM) Software, Full Content Management Support for Infotainment, and the Addition of an Interactive Bus Kiosk for a Total of $455,509.40.

6. Planning and Development Services – Approval – Final Acceptance for CIP 23-03, Willow Avenue Street Improvements.

7. Planning and Development Services – Approval – Final Acceptance for CIP 24 -24, Santa Ana Sidewalk Improvements.

PUBLIC HEARINGS – 6:21

6:21 ITEM 8 - Consider Approval - Res. 25-XX, CUP1995-009A4 Appeal. A request to consider an appeal of the Planning Commission's approval of CUP1995 -009A4 for the addition of a new, two-story, classroom building and relocation of a basketball court, with a change in operational hours and an increase of student capacity to 414 students for the Valley Crescent School located at 547 W. Nees Avenue. Muslim Society of Central California, owner; Michael Eastman, Applicant, and representative.

Joel Demir Acoustical Consultant with MD Acoustics, addressed the council regarding the anticipated noise levels from the soccer field and basketball court, explaining how real -life measurements were used to model the noise and clarifying that the proposed walls would effectively reduce, not amplify, the noise.

Todd Valeri, resident, read a statement on behalf of Dr. Reed Van Wagenen requesting the City Council rescind the Planning Commission's approval of a conditional use permit for a school expansion, citing concerns over noise, traffic, safety, and insufficient community engagement.

Dr. Anwar Ibrahim, resident, spoke in support of the proposed school project, emphasizing that the noise and traffic concerns raised by others were not issues for him and that the school followed all city guidelines in its expansion plans.

Dr. Atif Rana, Civil Engineer and resident, spoke in support for the school expansion.

Dr. Samy Youssef, resident, expressed concerns about traffic congestion, noise, and the fairness of the studies conducted for the school's expansion, urging the council to consider the impact on existing residents while supporting education.

Abdullah Baker, a transportation engineer and resident, spoke in support of the school expansion.

Monica Kandal, resident, spoke in support of the school expansion.

6 AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

Resident, spoke in support of the school expansion.

Amy Gilster, resident, opposed the expansion and raised concerns about noise levels and traffic surveys not reflecting the actual conditions during peak times.

Dr. Omar Chowdhry, resident, spoke in support of the school expansion.

Orlando with Valley Cresent School, spoke in support of the school expansion and clarified that the school's maximum enrollment is 414 and emphasized the school's efforts to address traffic, noise, and privacy concerns while maintaining a good relationship with the neighborhood.

Brian Gilster, resident, opposed to the expansion due to concerns about increased noise from the basketball court, traffic congestion, and safety issues during school drop-off and pick-up times.

Tracy Gilster, resident , opposed to the proposed increase in student enrollment, citing traffic problems, noise, and a lack of consideration for the neighborhood’s needs

Felicia, resident, opposed the expansion and expressed concerns about the noise from the school.

The City Council discussed the Conditional Use Permit (CUP) for the school, originally set for 90 students and later increased to 174 after a third amendment. Concerns about the school’s expansion, traffic, and its impact on the neighborhood were raised. The Council suggested delaying the decision for further talks between the school, neighbors, and city staff. They addressed noise mitigation, with a proposal to measure noise levels from affected properties, and traffic concerns, particularly around pick-up and drop-off times. There was also a call to consider gradual increases in student numbers and alternative locations for larger expansions, aiming to find a fair compromise for both the school and the community.

Motion b y Councilmember Ashbeck, seconded by Councilmember Bessinger to continue the appeal to a date uncertain, with direction to staff to work on the noise benchmark, address the traffic concerns, and clarify any necessary conditions before the project proceeds. Motion carried 4-1, with Mayor Mouanoutoua voted no.

ADMINISTRATIVE ITEMS – 8:47

8:47 ITEM 9 - Consider Approval - Res. 25 -24, A resolution authorizing staff to initiate an application process for soliciting members for the General Plan Advisory Committee as part of the General Plan Update.

Brian Wilson, resident, expressed concern about how members were selected for a previous committee, questioning whether the process would result in a diverse group of individuals with relevant interests, rather than just those with a personal interest, such as in boating.

Motion for approval by Councilmember Ashbeck, seconded by Councilmember Bessinger. Motion carried by unanimous vote.

9:06 ITEM 10 - Consider Approval - Res. 25 -25, A resolution accepting and authorizing the submission of the 2024 General Plan Annual Progress Report, including the 2024 Housing 7 AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

Element Annual Progress Report to the Governor’s Office of Land Use and Climate Innovation and the California Department of Housing and Community Development.

Upon call, there was no public comment.

Motion for approval by Councilmember Ashbeck, seconded by Councilmember Basgall. Motion carried by unanimous vote.

9:16 ITEM 11 - Provide Direction – 2025/26 Budget Priorities.

Eric Rollins, resident, emphasized the importance of sticking to a percentage-based approach for the budget, particularly regarding public safety funding, and expressed support for increased emergency services funding.

Brian Wilson, resident, suggested that fire trucks could be better utilized by reducing the use of expensive equipment for non-fire emergencies, such as medical aids, and advocated for savings by rethinking equipment allocation.

Bill Scott, resident, proposed adding a new priority to the budget plan, stressing no new taxes and warning about potential budget issues if union negotiations lead to raises without sufficient funding.

The City Council discussed the allocation of funds from Measure Y, focusing on public safety and other city services. A key concern raised was the possibility of overestimating the revenue from Measure Y, particularly given economic uncertainties. Some councilmembers advocated for a more cautious approach, suggesting a projected revenue less than the estimated $26 million to avoid stretching city resources too thin. The discussion also emphasized the need to balance immediate staffing priorities, such as hiring police officers and firefighters, with the necessity of reserving funds for future capital improvements, li ke fleet upgrades and facility maintenance.

There were concerns about fiscal sustainability, with some members questioning the reliability of projected revenue and the risk of future shortfalls.

CITY MANAGER COMMENTS – 10:00

City Manager Haussler provided an update on Assembly Bill 1333, informing the Council that the bill had been pulled from consideration. This bill was related to changes in self -defense laws in California. He also highlighted upcoming events, including the next "Meet the Mayor" event, which will be held this Thursday at Woods Elementary. Additionally, he shared details about the Letterman Dog Park Grand Ribbon Cutting event this Saturday, as well as a kitten show.

COUNCIL COMMENTS – 10:01

It was the consensus of the Council to bring an item regarding electronic billboards back for future discussion.

8 AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

CLOSED SESSION – 10:07

ITEM 1 2 - GOVERNMENT CODE SECT ION 54957.6 CONFERENCE WITH LAB OR NEGOTIATORS AGENCY D ESIGNATED REPRESENTA TIVES: ANDY HAUSSLER , PAUL ARMENDARIZ, AMY HANC E, SCOTT CROSS EMPLO YEE ORGANIZATION: AL L

BARGAINING UNITS

Bill Scott, resident, expressed concern about the influence of unions in bargaining ne gotiations, particularly regarding potential conflicts of interest due to their support in council members' elections.

ITEM 13 - GOVERNMENT CODE SECT ION 54957 PUBLIC EMPLOYEE PERF ORMANCE EVALUATION TITLE: CITY MANAGER

RECONVENE INTO OPEN SESSION AND REPORT FROM CLOSED SESSION

No action taken.

ADJOURNMENT

Mayor Mouanoutoua adjourned the meeting of the Council to April 7, 2025.

Meeting adjourned: 11:20 p.m.

______________________________ ________________________________ Mayor City Clerk
9 AGENDA ITEM NO. 1.

TO: Mayor and City Council
FROM: Administration
DATE: April 7, 2025
SUBJECT: Administration – Approval - Appointment to Fresno Madera Continuum of Care for a term ending March 31, 2027.

ATTACHMENTS: None.

RECOMMENDATION
On recommendation of the City Manager, subject to approval by the City Council, make an appointment of the current representative, Claudia Cázares, Housing Programs Manager, to the Fresno Madera Continuum of Care (FMCoC), and Holly Greathouse -Paul, Staff Analyst, as alternate, for a 2-year term through March 31, 2027.

EXECUTIVE SUMMARY
As the City’s Housing Programs Manager, Claudia Cázares has served as the representative of the City of Clovis to the Fresno Madera Continuum of Care since March 1, 2022, through the previous informal appointment process. The FMCoC is now requiring jurisdictions formally appoint their representatives, as requested in this staff report.

BACKGROUND
The Fresno Madera Continuum of Care (FMCoC) is an organized group of local government, public and non-profit service providers, homeless housing supportive service providers, service agencies, interested community members, businesses, faith organizations and others, who together meet the requirements of the United States Department of Housing and Urban Development (HUD), to provide a comprehensive coordinated homeless housing and services delivery system called a continuum of care (CoC). The FMCoC is dedicated to increasing community awareness of homeless people and their problems; and the development and implementation of strategies to create permanent solutions to homelessness in our community.

Historically, the City representative to the FMCoC has been the then current Affordable Housing Manager or Supervisor, and has served at the will of the City Manager. As part of an update to their Written Standards, the Fresno Madera Continuum of Care is now starting a process whereby they are requesting jurisdictions establish their own formal processes to formally appoint their representatives (and alternates) to the FMCoC for a maximum of two-year terms.

10 AGENDA ITEM NO. 2.

The City Manager recommends continuing with the appointment of Ms. Claudia Cázares to the City’s seat on the FMCoC, and the appointment of the current alternate, Holly Greathouse-Paul.

The term of appointment expires on March 31, 2027. Ms. Cázares’ oversight of the Affordable Housing Programs for the City of Clovis, provides her the experience and awareness needed to make the optimal representative for the FMCoC.

FISCAL IMPACT
None.

REASON FOR RECOMMENDATION
Appointments to the Fresno Madera Continuum of Care shall be acted upon by the City Council and, moving forward, will be reviewed every two years.

ACTIONS FOLLOWING APPROVAL
Staff will inform the FMCoC of the formal appointment.

CONFLICT OF INTEREST
None.

Prepared by: Rebecca Simonian, Executive Assistant

Reviewed by: City Manager AH

11 AGENDA ITEM NO. 2.

TO: Mayor and City Council
FROM: Administration
DATE: April 7, 2025
SUBJECT: Administration – Approval – Res. 25-___, Approving Resolution for the City’s application to the Fresno Council of Governments Measure C Transit Oriented Development Program Cycle XIII in the amount of $427,714 for infrastructure improvements required for the 135 Osmun Senior Apartments Affordable Housing Development.

ATTACHMENTS: 1. Resolution

RECOMMENDATION
For the City Council to approve a resolution for the City’s application to the Fresno Council of Governments (FCOG) Measure C Transit Oriented Development (TOD) Program Cycle XIII, in the amount of $427,714 for infrastructure improvements requires for the development of the 135 Osmun Senior Apartments affordable housing project.

EXECUTIVE SUMMARY
TOD projects support community-based transit projects that are developed through an inclusive planning process with broad private-public partnerships and outreach. The TOD Program seeks to improve the access to transportation choices by supporting transit facilities and improv ing links between facilities and activity centers. The proposed infrastructure project to be developed as part of the 135 Osmun Senior Apartments Project will install pedestrian connectivity, including sidewalks, to ensure there is direct access between th e residents of the project, and the surrounding residents, with the amenities in the project neighborhood. TOD Program funds will be utilized to construct the infrastructure connectivity project.

BACKGROUND
The Transit Oriented Development (TOD) Program w as created by the 2006 Measure C Extension Plan with the purpose of encouraging transit-supportive land uses (development) by boosting access to transit ridership, and supporting livable, viable and sustainable transit oriented healthy communities that promote walking, biking, and the use of public transit and reduce dependence on automobiles . One of the eligible uses of the TOD Program funds is to fund Capital Improvements projects that support transit and encourage walking and biking in the local neighborhood.

12 AGENDA ITEM NO. 3.

To that end, the City has partnered with Affordable Housing Development Corporation (AHDC) and Better Opportunities Builder (BOB), the developers of 135 Osmun Senior Apartments Project to apply for the 13 th Cycle of the Measure C TOD Program to construct an accessible pathway (sidewalk, curb, gutter) from the affordable housing project towards the new Clovis Senior Activity Center, as well as the new Clovis Transit Center.

City staff is requesting Council approval of the attached Resolution to support the application, submitted on March 4, 2025, as required by the TOD Program. The public infrastructure project will include both design and construction, and will improve accessibility, pedestrian safety, and overall roadway functionality. The application request $427,714 for the project and will be implemented as part of the 135 Osmun Senior Apartments housing project.

FISCAL IMPACT
There is no impact to the City’s General Fund, and the program would provide funding for public infrastructure improvements in the City of Clovis. If the application is funded by FCOG, a budget amendment in the amount of the grant award would be submitted for Council approval.

REASON FOR RECOMMENDATION
The FCOG TOD Application re quires City Council approval of a Resolution approving the submittal of the application. If awarded, the funds will help in the development of the affordable housing project at 135 Osmun.

ACTIONS FOLLOWING APPROVAL
Staff will submit the Resolution to FCOG as required.

CONFLICT OF INTEREST
None.

Prepared by: Claudia Cazares, Housing Programs Manager

Reviewed by: City Manager AH

13 AGENDA ITEM NO. 3.

Attachment 1
RESOLUTION 25-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS

APPROVING AND AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO

THE FRESNO COUNCIL OF GOVERNMENTS (FRESNO COG) FOR THE FRESNO

COUNCIL GOVERNMENTS MEASURE C TRANSIT ORIENTED DEVELOPMENT (TOD)

PROGRAM CYCLE XIII

WHEREAS, the Fresno Council of Governments (Fresno COG) Measure C Transit Oriented Development Program Cycle XIII grant applications were due March 4, 2025; and

WHEREAS, procedures established by Fresno COG require the City of Clovis’ governing body to certify by Resolution the approval of any project application; and

WHEREAS, the City of Clovis has submitted an application in the amount of $427,714, to Fresno COG for funding on March 4, 2025, for Capital Improvements related to the 135 Osmun Senior Apartments Affordable Housing Development project, to d esign and install sidewalk, curb and gutter; and

WHEREAS, the infrastructure project, and the 135 Osmun Senior Apartment project as proposed by the City of Clovis meet the program policies and guidelines as stated by the Measure C Transit Oriented Infras tructure for Infill Development as created in the 2006 Measure C Extension Plan in support of community-based transit project; and

WHEREAS, the City of Clovis desires to ensure that its projects are developed though an inclusive planning process with broa d private-public partnerships and outreach; improve the range of transportation choices by supporting transit facilities and improving links between facilities and activity nodes; and support well designed, high -density housing and mixed uses near transit.

NOW, THEREFORE, BE IT RESOLVED , that the Clovis City Council hereby agrees to ensure that all project delivery deadlines for all project phases will be met or exceeded.

BE IT FURTHER RESOLVED, that the Clovis City Council does direct its City Manager, or designee, to ensure all projects are carried out in a timely manner and per the direction of the Clovis City Council.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on _________, 2025, by the following vote, to wit:
14 AGENDA ITEM NO. 3.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

______________________________ ______________________________ Mayor City Clerk

15 AGENDA ITEM NO. 3.

TO: Mayor and City Council
FROM: Finance Department
DATE: April 7, 2025
SUBJECT: Finance - Approval - Res. 25 -___, A Resolution of Intention (ROI) to Annex Territory (Annexation #75) (MFRDR 2023 -1 – Northeast Corner Alluvial/Sunnyside, SPR 2021-001 – Northeast Corner Shaw/DeWolf), to the Community Facilities District (CFD) 2004-1 and to Authorize the Levy of Special Taxes Therein and Setting the Public Hearing for May 12, 2025.

ATTACHMENTS: 1. Res. 25-___, Intention to Annex Territory to CFD

RECOMMENDATION
That the Council approve Res. 25-___, A Resolution of Intention to Annex Territory (Annexation #75) to Community Facilities District (CFD) 2004 -1 and to Authorize the Levy of Special Taxes therein and setting the Public Hearing for May 12, 2025.

EXECUTIVE SUMMARY
Since the condition to establish a CFD was imposed on the developments being processed by the City, developments proceeding after March 8, 2004, must petition to be annexed to the existing CFD. This action is required to begin the process of annexation provided by the conditions of approval of the development entitlements.

BACKGROUND
Since the condition to establish a CFD was imposed on the developments being processed by the City, developments proceeding after March 8, 2004, must petition to be annexed to the existing CFD. Recently, a developer has submitted a petition to annex territory to the Community Facilities District 2004 -1 and to include his subdivision within the District as provided by the conditions of approval of the development entitlements. To initiate the process for annexation of territory to a CFD, the Council must approve a Resolution of Intention (ROI) to annex territory to the CFD. The ROI included with this report includes various actions necessary for the annexation to the CFD. The Rate and Method of Apportionment (RMA) referred to in the ROI is as adopted by the Council with the Resolution of Formation adopted March 8, 2004.

The area to be annexed, MFRDR 2023-1 – Northeast Corner Alluvial/Sunnyside, SPR 2021-001 – Northeast Corner Shaw/DeWolf, is shown in the attached map. 16 AGENDA ITEM NO. 4.

FISCAL IMPACT
No fiscal impact by this action.

REASON FOR RECOMMENDATION
All requirements to begin the process for annexation of territory to the CFD have been completed, and the Council may take action on the ROI.

ACTIONS FOLLOWING APPROVAL
Staff will take appropriate steps to schedule the Public Hearing on the Annexation of Territory to the CFD for May 12, 2025, and will provide the notices in accordance with the law.

CONFLICT OF INTEREST
None.

Prepared by: Steve Nourian, Senior Accounting Systems Technician

Reviewed by: City Manager AH

17 AGENDA ITEM NO. 4.

RESOLUTION 25-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS

APPROVING THE INTENTION TO ANNEX TERRITORY TO COMMUNITY FACILITIES

DISTRICT AND TO AUTHORIZE THE LEVY OF SPECIAL TAXES THEREIN

CITY OF CLOVIS
Community Facilities District No. 2004-1
(Police and Fire Services)
Annexation No. 75

WHEREAS, this Council has conducted proceedings to establish Community Facilities District No. 2004 -1 (Police and Fire Services) (the “CFD”) pursuant to the Mello -Roos Community Facilities Act of 1982, as amended (the "Act"), Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing at Section 53311, of the California Government Code; and

WHEREAS, under the Act, this Council, as the legislative body for the CFD, is empowered with the authority to annex territory to the CFD, and now desires to undertake proceedings to annex territory to the CFD.

NOW, THEREFORE, BE IT RESOLVED, by the City of Clovis:

1. Findings. This Council hereby finds and determines that public convenience and necessity require that territory be added to the CFD.

2. Territory Described. The name of the existing CFD is “Community Facilities District No. 2004-1 (Police and Fire Services)”. The territory included in the existing CFD is as shown on the map thereof filed in Book 40 of Maps of Assessment and Community Facilities Districts at Page 57, in the office of the County Recorder, County of Fresno, State of California, to which map reference is hereby made. The territory now proposed to be annexed to the CFD is as shown on the Ann exation Map No. 75 to the CFD, on file with the Clerk, the boundaries of which territory are hereby preliminarily approved and to which map reference is hereby made for further particulars (Attachment A). The City Clerk is hereby directed to cause to be recorded said Annexation Map No. 75 to the CFD, showing the territory to be annexed, in the office of the County Recorder of the County of Fresno within fifteen days of the date of adoption of this resolution.

3. The Services. The types of public service s financed by the CFD and pursuant to the Act consist of those of the police and fire services (the “Services”) as described in Exhibit A to Resolution No. 04 -33, adopted by the Council on March 8, 2004 (the “Resolution of Formation”). It is presently int ended that the Facilities (and the Services) will be shared, without preference or priority, by the existing territory in the CFD and the territory proposed to be annexed to the CFD.

ATTACHMENT 1
18 AGENDA ITEM NO. 4.

4. Special Tax. Except to the extent that funds are otherwise available to the CFD to pay for the Services, a special tax sufficient to pay the costs thereof is intended to be levied annually within the CFD, and collected in the same manner as ordinary ad valorem property taxes. The proposed rate and method of apportionment of the special tax among the parcels of real property within the CFD, as now in existence and following the annexation proposed herein, in sufficient detail to allow each landowner within the territory proposed to be annexed to the CFD to estimate the maximum amount such owner will have to pay, are described in Exhibit B attached to the Resolution of Formation, by which this r eference is incorporated herein.

5. Hearing. Monday, May 12, 2025, at 6:00 p.m. or as soon as possible thereafter, in the City Hall, Council Chambers, 1033 Fifth Street, Clovis, California, be, and the same are hereby appointed and fixed as the time and place when and where this Council, as legislative body for the CFD, will conduct a public hearing on the annexation of territory to the CFD and consider and finally determine whether the public interest, convenience and necessity require said annexation of territory to the CFD and the levy of such special tax therein.

6. Notice. The City Clerk is hereby directed to cause notice of said public hearing to be given by publication one time in a newspaper of general circulation in the area of the CFD.

The publication of said notice shall be completed at least seven (7) days before the date herein set for said hearing. The City Clerk shall also cause a copy of such notice and a copy of the Resolution of Formation to be mailed to each landowner (and to each registered voter, if any) within the territory proposed to be annexed, which notice and resolution shall be mailed at least fifteen (15) days before the date of said hearing. Such notice shall be substantially in the form specified in Section 53339.4 of the Act, with a summary form specifically authorized.

7. Annexation Contingency. Section 53316 of the Act shall apply to the proceedings of the Council for the CFD to the extent that the proceedings, if appropriate, include territory which on the date of adoption of this Resolution of Intention are not annexed to the City and wh ich territory is proposed to be annexed to the City. This Council determines that the City has filed appropriate documents, including a “resolution of application”, with the Fresno County Local Agency Formation Commission (“LAFCO”) for the annexation of territory as therein described, which territory includes all or a portion of the lands proposed for inclusion in the boundaries of the CFD as herein described. A certificate of filing of such application has been issued by the official who is the executive officer of LAFCO, a copy of which certificate of filing is on file with the City Clerk. It is hereby specifically provided that these proceedings for the CFD, to the extent applicable to such territory subject to such LAFCO annexation to the City, shall be contingent upon and shall be completed only if the annexation of such territory to the City by LAFCO is completed. It is further provided that this Council shall not authorize the levy of the Special Tax nor cause any amended notice of special tax lien to be recorded for the territory to be annexed to the CFD unless and until such annexation proceedings through LAFCO are completed to the satisfaction of this Council.

8. Effective Date. This resolution shall take effect upon its adoption.

* * * * *

19 AGENDA ITEM NO. 4.

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on April 7, 2025, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: April 7, 2025

______________________________ ______________________________ Mayor City Clerk

20 AGENDA ITEM NO. 4.
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LEGEND
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- ANNEXATION BOUNDARY
@ APN 563-142-35
@ APN 554-053-41
BY: DEPUTY COUNTY RECORDER
FILED IN THE OFFICE OF THE CITY CLERK THIS 7th DAY OF
APRIL 2025. I HEREBY CERTIFY THAT THE

WITHIN MAP SHOWING PROPOSED BOUNDARIES OF
ANNEXATION NO. 75 TO COMMUNITY FACILITIES DISTRICT NO.
2004-1 (POLICE AND FIRE SERVICES), CITY OF CLOVIS,

COUNTY OF FRESNO, STATE OF CALIFORNIA, WAS APPROVED

BY THE CITY COUNCIL OF THE CITY OF CLOVIS AT A
REGULAR MEETING THEREOF, HELD ON THE .2!!L DAY OF
__ APRIL ___ , 2025, BY ITS RESOLUTION NO. 1:§.-__ .

BRIANA PARRA

CITY CLERK

CITY OF CLOVIS
FILED THIS ____ DAY OF ______ _ 2025,
AT THE HOUR OF ____ O'CLOCK�M. IN THE
BOOK _____ PAGE ____ OF MAPS OF

ASSESSMENT AND COMMUNITY FACILITIES DISTRICTS AND AS
INSTRUMENT NO. ___________ IN THE

OFFICE OF THE COUNTY RECORDER IN THE COUNTY OF
FRESNO, STATE OF CALIFORNIA.

PAUL A. DICTOS, C.P.A.

COUNTY ASSESSOR-RECORDER

COUNTY OF FRESNO

STATE OF CALIFORNIA

REFERENCE IS MADE TO THAT BOUNDARY MAP OF
COMMUNITY FACILITIES DISTRICT NO 2004-1 (POLICE AND

FIRE SERVICES) OF THE CITY OF CLOVIS RECORDED WITH THE
FRESNO COUNTY RECORDER'S OFFICE ON FEBRUARY 19,
2004, IN BOOK 40 OF MAPS OF ASSESSMENT AND
COMMUNITY FACILITIES DISTRICTS, PAGE 57.

THE LINES AND DIMENSIONS OF EACH LOT OR PARCEL

SHOWN ON THIS DIAGRAM SHALL BE THOSE LINES AND

DIMENSIONS AS SHOWN ON THE FRESNO COUNTY ASSESSORS
MAPS FOR THOSE PARCELS LISTED.

THE FRESNO COUNTY ASSESSORS MAPS SHALL GOVERN FOR

ALL DETAILS CONCERNING THE LINES AND DIMENSIONS OF
SUCH LOTS OF PARCELS.

ANNEXATION MAP NO. 75
COMMUNITY FACILITIES DISTRICT NO. 2004-1
250'
(POLICE AND FIRE SERVICES)

CITY OF CLOVIS

COUNTY OF FRESNO

STA TE OF CALIFORNIA
Attachment A
21 AGENDA ITEM NO. 4.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: April 7, 2025
SUBJECT: Planning and Development Services – Approval – Rejecting the lowest monetary bid for CIP 21 -17 Barstow Avenue Rehabilitation as non - responsive and award the contract to Agee Construction as the lowest monetary and responsive bid in the amount of $459,646.00 and authorize the City Manager to execute the contract on behalf of the City.

ATTACHMENTS: 1. Vicinity Map

RECOMMENDATION
For the City Council to:

1. Reject the lowest monetary bid for CIP 21-17 from Central Valley Asphalt due to the bid being non-responsive for failing to meet the Disadvantaged Enterprise Business (DBE) goal and inadequate Good Faith Effort (GFE); and

2. Award the contract to the second monetary lowest bidder, Agee Construction in the amount of $459,646.00 as the lowest responsive bid; and

3. Authorize the City Manager to execute the contract on behalf of the City.

EXECUTIVE SUMMARY
Staff is recommending the City Council reject Central Valley Asphalt’s bid on CIP 21-17, Barstow Avenue Rehabilitation due to the company’s inability to meet the DBE goal and GFE, and a determination that the bid was non-responsive. This recommendation has been reviewed and is supported by Caltrans which is the pass through and monitoring agency of the Surface Transportation Block Grant (STBG) program. This project is federally funded through STBG.

Staff has been advised by Caltrans that deviating from this recommendation would put the City at risk of having funds revoked based on the program guidance from the Federal Highway Administration.

Based on this recommendation, Staff is recommending the City Council award the contract to the second lowest monetary bidder (but the lowest responsive bid), Agree Construction, and authorize the City Manager to execute the contract on behalf the City in th e amount of $459,646.00.

22 AGENDA ITEM NO. 5.

BACKGROUND
On Tuesday, January 28, 2025, a bid opening was held for CIP 21 -17, Barstow Avenue Rehabilitation. This project involves street rehabilitation on Barstow Avenue from Villa Avenue to Minnewawa Avenue including rehabilitating the A.C. pavement; modifying/reconstructing curb ramps; adjusting valve boxes and manholes to finished grade; installing storm drainpipe, inlet and manhole; modifying traffic signals; replacing loop detectors; and restriping. The results of that bid opening are as follows:

BIDDERS BASE BID

Central Valley Asphalt $444,528.00
Agee Construction $459,646.00
Emmett Valley Construction $468,792.00
Dave Christian Construction $477,526.00
Garcia Paving $500,000.00
Westrock General Engineering $516,999.00
MAC General Engineering $543,919.00
Platinum General Engineering $623,638.28

ENGINEER’S ESTIMATE $477,674.50

At the time it was determined that Central Valley Asphalt was the lowest monetary bidder. After bid opening, the top three bidders are instructed to complete the federal paperwork since this is a federally funded project. After careful review of the paperw ork and evaluation of the bids submitted for this project, including the DBE commitment submittals, City staff has determined that the apparent low bidder, Central Valley Asphalt , was non -responsive due to the failure to meet the DBE requirements set forth in the bid and contract documents. The City established a DBE contract goal of 1 5% percent for this project. Central Valley Asphalt submitted a DBE commitment of 12.9% and the second low bidder, Agee Construction, exceeded the goal with a DBE commitment of 44.61%.

Under the Federal Code of Regulations, a bidder is required to meet the goal or demonstrate an aggressive GFE to obtain DBE participation. Failure to meet the goal or demonstrate GFE results in the bid being determined non-responsive. Based on the information submitted with the bid and on supplemental information submitted by Central Valley Asphalt on January 29th, January 31st and February 6 th, City staff is recommending that the City Council reject the bid from Central Valley Asphalt on the grounds that the bid is non-responsive as a result of the failure to (1) meet the DBE contract goal of 15% percent, and (2) failure to demonstrate adequate GFE to meet the goal for the project. This recommendation is also in concurrence with Caltrans recommendation when reviewing all the necessary paperwork as well.

As required under 49 CFR Part 26.53 (d), Central Valley Asphalt was given the opportunity for an administrative reconsideration meeting, where another party not involved in the initial review, evaluates the GFE. On March 6, 2025, Central Valley Asphalt notified City staff that they will not be requesting an administrative reconsideration meeting. 23 AGENDA ITEM NO. 5.

FISCAL IMPACT
The monetary difference by going with the second lowest bidde r is $15,118.00. The project is budgeted in the 2024 -2025 Community Investment Program. The project is supported by the STBG program through the City of Clovis Community Investment Program.

REASON FOR RECOMMENDATION
Agee Construction Inc. has submitted al l the necessary paperwork to certify their commitment to meeting the project’s DBE goal and is the second lowest monetary bidder. There are sufficient funds available for the anticipated cost of this project.

ACTIONS FOLLOWING APPROVAL

1. The contract will be prepared and executed, subject to the Contractor providing performance security that is satisfactory to the City.

2. Construction will begin approximately two (2) weeks after contract execution and be completed in twenty-five (25) working days thereafter.

CONFLICT OF INTEREST
None.

Prepared by: Tiffany Ljuba -Silguero, Project Engineer / Tatiana Partain, Management Analyst

Reviewed by: City Manager AH

24 AGENDA ITEM NO. 5.

ATTACHMENT 1
0 1 20.5
Miles

CITY LIMITS SPHERE OF INFLUENCE
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
Teague
Nees
Sierra
Bullard
Barstow
Ashlan
DockeryThompsonHighlandLeonardDeWolfLocanTemperanceArmstrongFowlerSunnysideClovisMinnewawaPeachWillow Shields
Alluvial
Herndon
McCall

VICINITY MAP
Tiffany Ljuba-Silguero
Print Date: February 3, 2025
CIP 21-17 Barstow Avenue Rehabilitation

PROJECT

LOCATION
Attachment 1
25 AGENDA ITEM NO. 5.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: April 7, 2025
SUBJECT: Planning and Development Services – Approval – Award Consultant Services for CIP 20-14, Facilities Condition Assessment Services Report to Bureau Veritas in the amount of $185,451.47, and Authorize the City Manager to execute the contract on behalf of the City.

ATTACHMENTS: 1. Vicinity Map

RECOMMENDATION

1. For the City Council to award a Consultant Services Agreement for CIP 20 -14, Facilities Condition Assessment Services Report to Bureau Veritas in the amount of $185,451.47; and

2. For the City Council to authorize the City Manager to execute the contract on behalf of the City.

EXECUTIVE SUMMARY
Staff is recommending that City Council award the Consultant Services Agreement to Bureau Veritas, who ranked number one after the consultant selection process , and authorize the City Manager to execute the contract on behalf of the City.

The project consists of conducting a thorough assessment of the current condition of all municipal facilities including government buildings, park and recreation facilities, police station, fire stations, etc. The assessment will concentrate on the maintenance and modernization aspects of these facilities and will identify existing deficiencies as well as cost to repair, renew or reconstruct to modern standards. The consultant shall prepare a comprehensive facilities master report that organizes all assessment and facilities-specific recommendations.

BACKGROUND
Staff issued a Request for Proposal (RFP) on December 24, 2024 for consultant services for the Facilities Condition Assessment Services Report. The RFP included a scope of w ork to be completed by the Consult ant, which include s conducting an assessment of all City-owned facilities and compiling and preparing a comprehensive facilities master report that organizes all data collected from the assessment.

26 AGENDA ITEM NO. 6.

The City received propo sals from six qualified firms. City Staff individually scored the written proposal submissions. The three candidates that scored the highest were interviewed. Bureau Veritas met all the qualifications required by the RFP and were ranked number one after th e consultant selection process.

FISCAL IMPACT
This project was budgeted in the 2024 -2025 Community Investment Program. The project is supported by General Government Services Funds through the City Community Investment Program.

REASON FOR RECOMMENDATION
Bureau Veritas met all the qualifications of the RFP and ranked number one after the consultant selection process. There are sufficient funds available for the anticipated cost of this project.

ACTIONS FOLLOWING APPROVAL

1. Staff will execute a Consultant Services Agreement with Bureau Veritas to provide consultant services for CIP 20-14, Facilities Condition Assessment Services Report.

2. Bureau Veritas will begin review of existing As-Builts for City facilities and begin their facilities assessment immediately after contract execution.

CONFLICT OF INTEREST
None.

Prepared by: Benjamin Little, Engineer II

Reviewed by: City Manager AH

27 AGENDA ITEM NO. 6.
0 1 20.5
Miles
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
T eague
Nees
Sierra
Bullard
Barstow
Ashlan
DockeryThompsonHighlandLeonardDeWolfLocanT emperanceArmstrongFowlerSunnysideClovisMinnewawaPeachWillow Shields
Alluvial
Herndon
McCall

Attachment 1
City of Clovis Facilities
City Limits
Sphere of Influence

VICINITY MAP
CIP 20-14 Facilities Condition Assessment Services Report Benjamin Little
Print Date: March 21, 2025
28 AGENDA ITEM NO. 6.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: April 7, 2025
SUBJECT: Planning and Development Services – Approval – Bid Award for CIP 25- 01 Rubberized Cape Seal 2025 to VSS International , Inc., for $1,633,120.00; and Authorize the City Manager to Execute the Contract on behalf of the City.

ATTACHMENTS: 1. Vicinity Map

RECOMMENDATION

1. For the City Council to award a contract for CIP 25-01 Rubberized Cape Seal 2025 to VSS International, Inc., in the amount of $1,633,120.00; and

2. For the City Council to authorize the City Manager to execute the contract on behalf of the City.

EXECUTIVE SUMMARY
Staff is recommending that City Council award the contract to VSS International, Inc., who was the lowest responsible bidder from a bid opening that took place on March 18, 2025, and authorize the City Manager to execute the project contract on behalf of the City.

The construction involves applying 101,177± square yards of rubberized cape seals at various local streets. This project also involves 283,250± square yards of Type II slurry seals at various additional local streets and 10,531± square yards of parking -area seal at the Police and F ire Headquarters parking lot. Locations are shown on the vicinity map in Attachment 1.

The work includes removal of all existing traffic striping, markings, and markers, furnishing and installation/application of asphalt rubber chip seal, Type II slurry s eal, traffic control, street sweeping, cleanup, reinstallation of traffic striping and all other items or details required as described in the Contract Documents.

29 AGENDA ITEM NO. 7.

BACKGROUND
The following is a summary of the bid results of March 18, 2025:

BIDDERS BASE BIDS
VSS International, Inc. $1,633,120.00
American Asphalt South, Inc. $1,666,248.80
Dryco Construction, Inc. $1,668,180.00
American Pavement Systems, Inc. $1,679,711.58
Pavement Coatings Co. $1,855,169.05
Doolittle Construction, LLC $1,870,000.00
Sierra Nevada Construction $1,987,007.00

ENGINEER’S ESTIMATE $1,884,961.50

All bids were examined, and the bidder’s submittals were found to be in order except for a discrepancy between words and figures for bid item # 7 from the second apparent lowest bidder (Dryco Construction, Inc.). This discrepancy increased Dryco Construction, Inc. bid by $17,000 and changed the order of the bids. As a result, the second lowest bidder is American Asphalt South, Inc. and Dryco Construction, Inc. became the third lowest bidder. VSS International Inc. is the lowest responsible bidder. Staff has validated the lowest bidder contractor’s license status and bid bond.

FISCAL IMPACT
This project was budgeted in the 2024-2025 Community Investment Program. The street rubber chip seal and slurry seal portion of the project is supported by Measure “C” pass-through funding and the parking-area seal portion is supported by the General Government Service Fund.

The portion of base bid for the par king-area seal at the Police and Fire Headquarters is $41,247.19.

REASON FOR RECOMMENDATION
VSS International, Inc. is the lowest responsible bidder. There are sufficient funds available for the anticipated cost of this project.

ACTIONS FOLLOWING APPROVAL

1. The contract will be prepared and executed, subject to the Contractor providing performance security that is satisfactory to the City.

2. Construction will begin approximately two (2) weeks after contract execution and shall be completed in forty-five (45) working days thereafter.

CONFLICT OF INTEREST
None.

Prepared by: Jorge Aguilera, Engineer II

Reviewed by: City Manager AH

30 AGENDA ITEM NO. 7.

ATTACHMENT 1
0 1 20.5
Miles

CITY LIMITS SPHERE OF INFLUENCE
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
Teague
Nees
Sierra
Bullard
Barstow
Ashlan
DockeryThompsonHighlandLeonardDeWolfLocanTemperanceArmstrongFowlerSunnysideClovisMinnewawaPeachWillow Shields
Alluvial
Herndon
McCall

VICINITY MAP
Jorge Aguilera
Print Date: February 27, 2024
CIP 25-01 Rubberized Cape Seal 2025

PROJECT

LOCATIONS
Attachment 1
31 AGENDA ITEM NO. 7.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: April 7, 2025
SUBJECT: Planning and Development Services – Approval – Final Acceptance for CIP 21-07 Fire Station 2 Rebuild for a total cost of $7,809,329.00.

ATTACHMENTS: 1. Vicinity Map

RECOMMENDATION
For the City Council to accept the contracted work performed as complete and authorize the recording of the notice of completion for this project.

EXECUTIVE SUMMARY
The project involved the complete demolition of the existing facilities and reconstruction of the City of Clovis Fire Station 2 with all the site improvements related to this project located at 2300 Minnewawa Avenue.

BACKGROUND
Bids were received on January 10, 2023, and the project was awarded by the City Council to the lowest responsible bidder, Fortune-Ratliff General Contractors, Inc. on February 13, 2023.

The project was completed in accordance with the construction documents and the contractor has submitted a request for acceptance of the project.

The project was completed, and a Temporary Certificate of Occupancy was issued by the Building Department on December 20,2024. Fire Station 2 was operational by January 27, 2025.

Between October 2024 to February 2025, there were punch list items that were not yet completed by the contractor. All the punch list items have been resolved and the project is ready for final acceptance. The project is under a two-year warranty.

FISCAL IMPACT,

1. Award $7,566,341.00

2. Contract Change Orders $242,988.00

32 AGENDA ITEM NO. 8.
i. Water Main Relocation $35,886.00
ii. PG&E Rule 16 Modifications $28,353.00
iii. Alerting System Modifications $18,735.00 iv. AT&T Conduit Install $17,804.00
v. Site Modifications $16,792.00
vi. Other Changes $125,418.00

Final Contract Cost $7,809,329.00
A summary of the project cost is in the table above. The contract change orders covered items that were not part of the original scope of work at the time of bid or were unforeseen site conditions and were needed to complete the project and meet the design intent.

This project was budgeted in the 2022 -2023 Comm unity Investment Program. The reconstruction of the Fire Station and on-site improvements of the project were supported by the General Government Services Fund. Sufficient funding has been established for the project.

REASON FOR RECOMMENDATION
The Public Utilities Department, City Engineer, Engineering Inspector , Building Division , and Project Engineer agree that the work performed by the contractor is in accordance with the project plans and specifications and has been deemed acceptable. The contractor, Fortune- Ratliff General Contractors, Inc., has requested final acceptance from the City Council.

ACTIONS FOLLOWING APPROVAL

1. The Notice of Completion will be recorded; and

2. All remaining retention funds will be released no later than 35 calendar days following recordation of the notice of completion, provided no liens have been fil ed. Retention funds may be released within 60 days after the date of completion, provided no liens have been filed, with “completion” defined as the earlier of either (a) beneficial use and occupancy and cessation of labor, or (b) acceptance by the City Co uncil per Public Contract Code Section 7107(c)(2).

CONFLICT OF INTEREST
None.

Prepared by: Logan Welch, Engineering Inspector

Reviewed by: City Manager AH
33 AGENDA ITEM NO. 8.

ATTACHMENT 1
0 1 20.5
Miles

CITY LIMITS SPHERE OF INFLUENCE
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
Teague
Nees
Sierra
Bullard
Barstow
Ashlan
DockeryThompsonHighlandLeonardDeWolfLocanTemperanceArmstrongFowlerSunnysideClovisMinnewawaPeachWillow Shields
Alluvial
Herndon
McCall

VICINITY MAP
Nathaniel Stava
Print Date: February 27, 2024
CIP 21-07 Fire Station 2

PROJECT

LOCATION
34 AGENDA ITEM NO. 8.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: April 7, 2025
SUBJECT: Planning and Development Services – Approval – Bid Award for CIP 23- 02 Herndon Avenue Street Improvements to Dave Christian Construction Company, Inc. , for the amount of $1,670,078.00; and Authorize the City Manager to Execute the Contract on behalf of the City.

ATTACHMENTS: 1. Vicinity Map

RECOMMENDATION

1. For the City Council to award a contract for CIP 23-02 Herndon Avenue Street Improvements to Dave Christian Construction Company, Inc. in the amount of $1,670.078.00; and

2. For the City Council to authorize the City Manager to execute the contract on behalf of the City.

EXECUTIVE SUMMARY
Staff is recommending that City Council award the contract to Dave Christian Construction Company, Inc., who was the low responsible bidder from a bid opening that took place on March 18, 2025, and authorize the City Manager to execute the project contract on behalf of the City.

This project involves ±0.5 miles of street improvements on Herndon Avenue from Fowler Avenue to Armstrong Avenue. Project improvements include removing and replacing existing A.C. pavement, replacement of curb returns, adjustments of utility boxes, manholes, and utility valve boxes to finished grade, replaceme nts of traffic striping, markings and signage, traffic signal modification, and reinstallation of traffic loop detectors.

BACKGROUND
The following is a summary of the bids received on March 18, 2025:

BIDDERS BASE BID
Dave Christian Construction $1,670,078.00
Walsh Montgomery Construction $1,866,067.00
Cal Valley Construction $1,924,640.00
Asphalt Design by Juan Gomez $2,003,663.53
Avison Construction $2,041,231.00
ENGINEER’S ESTIMATE $1,498,943.00
35 AGENDA ITEM NO. 9.

All bids were examined, and the bidder’s submittals were found to be in order and Dave Christian Construction Company, Inc. , is the lowest responsible bidder. Staff has validated the lowest bidder contractor’s license status and bid bond.

FISCAL IMPACT
This project was budget ed in the 2024 -2025 Community Investment Program. The project is supported by Surface Transportation Block Grant Program (STBG) through the City Community Investment Program.

REASON FOR RECOMMENDATION
Dave Christian Construction Company, Inc., is the lowest responsible bidder. There are sufficient funds available for the anticipated cost of this project.

ACTIONS FOLLOWING APPROVAL

1. The contract will be prepared and executed, subject to the Contractor providing performance security that is satisfactory to the City.

2. Construction will begin approximately two (2) weeks after the contract execution and be completed in thirty (30) working days thereafter.

CONFLICT OF INTEREST
None.

Prepared by: Jacob Redelfs, Project Engineer

Reviewed by: City Manager AH

36 AGENDA ITEM NO. 9.

ATTACHMENT 1
0 1 20.5
Miles

CITY LIMITS SPHERE OF INFLUENCE
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
Teague
Nees
Sierra
Bullard
Barstow
Ashlan
DockeryThompsonHighlandLeonardDeWolfLocanTemperanceArmstrongFowlerSunnysideClovisMinnewawaPeachWillow Shields
Alluvial
Herndon
McCall

VICINITY MAP
Jacob Redelfs
Print Date: March 24th, 2025
CIP 23-02 Herndon Avenue Street Improvements
Project Location
37 AGENDA ITEM NO. 9.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: April 7, 2025
SUBJECT: Planning and Development Services – Approval – Res. 25 -___, Final Map Tract 6343 located on the Northwest corner of N. Baron Avenue and Perrin Avenue. (Great Bigland, Inc., a California Corporation)

ATTACHMENTS: 1. Resolution

2. Vicinity Map

3. Final Map Copy

RECOMMENDATION
For the City Council to approve Res. 25-___, which will:

1. Accept the offer of dedication of parcels and public utility easements within Tract 6343; and

2. Authorize the recording of the Final Map.

EXECUTIVE SUMMARY
The owner, Great Bigland, Inc., a California Corporation, acting as the subdivider, has submitted a final map. The improvement plans are being processed by City Staff. The improvements to be installed include curb, gutter, sidewalk, streetlights, fire hydrants, street paving, water mains, and landscaping. The subject tract is located on the northwest corner of N. Baron Avenue and Perrin Avenue. It contains approximately 27 acres and consists of 142 residential units, zoned R-1-PRD.

BACKGROUND
None.

FISCAL IMPACT
The subdivider will be installing curb, gutter, sidewalk, fire hydrants, street paving, sanitary sewer, water mains, and landscaping, which will be perpetually maintained by the City of Clovis.

For the streetlights, the City will pay for the power and PG&E will provide the maintenance.

38 AGENDA ITEM NO. 10.

REASON FOR RECOMMENDATION
The subdivision agreement has been executed by the subdivider and all development fees paid or deferred in accordance with the Municipal Code. The agreement provides for the developer to complete a technically correct map and improvement plans, and to complet e all the required improvements in compliance with the conditions of approval. The improvements are adequately secured.

ACTIONS FOLLOWING APPROVAL
The final map will be filed with the Fresno County Recorder’s office for recording.

CONFLICT OF INTEREST
None.

Prepared by: Christopher Kelly, Civil Engineer

Reviewed by: City Manager AH

39 AGENDA ITEM NO. 10.

Attachment 1
RESOLUTION 25-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING FINAL SUBDIVISION MAP FOR TRACT NO. 6343

WHEREAS, a final map has been presented to the City Council of the City of Clovis for Tract 6343, by The City of Clovis, a Municipal Corporation; and

WHEREAS, said final tract conforms to the requirements of Chapter 2, Part 2, of Division 4 of the Business and Professions Code and to local ordinances.

NOW, THEREFORE, BE IT RESOLVED, by the City of Clovis as follows:

1. The final map of Tract 6343, consisting of three (3) sheets, a copy of which is on file with the City Clerk, be and the same is hereby approved.

2. The subdivision improvement plans for said tract are being processed by City staff for approval.

3. The preliminary Engineer’s Cost Estimate of development cost of said tract, a copy of which is on file with the City Clerk, be and the same is hereby approved and adopted as the estimated cost of improvements for said subdivision in the sum of $10,087,324,45.

4. The offer and dedication for public use of the parcels and easements specified on said map are accepted by the City of Clovis and the City Clerk is authorized and directed to execute said subdivision map.

5. This Council finds that the proposed subdivision, t ogether with the provisions for its design and improvement, are consistent with applicable general and specific plans of the City of Clovis.

6. Improvement Security, as provided hereunder and in said Subdivision Agreement, is fixed at one hundred percent (100%) of the remaining improvements to be constructed or the sum of $ 10,087,000.00 for guaranteeing specific performance of said agreement and fifty percent (50%) of the remaining improvements or the sum of $5,043,500.00 for payment of labor and materials furnished by contractors, subcontractors, labor men and materialman in connection with the improvements required to be made or constructed by said subdivider in conformity with said subdivision map or said agreement.

7. Subdivider shall furnish a bond in the sum of $ 1,008,700.00 being the amount determined by the City Council of the City as necessary for the guarantee and warranty of the work for a period of one year following the completion and acceptance of the tract against any defective work or labor done, or defective materials furnished.

Said bond is required to be furnished prior to acceptance of the tract by the City Council.
40 AGENDA ITEM NO. 10.

* * * * *

The foregoing resolution was introduced and adopted at a regular meetin g of the City Council of the City of Clovis held on April 7, 2025, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: April 7, 2025

______________________________ ______________________________ Mayor City Clerk

41 AGENDA ITEM NO. 10.
0 1 20.5
Miles

CITY LIMITS SPHERE OF INFLUENCE
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
Teague
Nees
Sierra
Bullard
Barstow
Ashlan
DockeryThompsonHighlandLeonardDeWolfLocanTemperanceArmstrongFowlerSunnysideClovisMinnewawaPeachWillow Shields
Alluvial
Herndon
McCall

VICINITY MAP
Attachment 2
Project Location
Print Date: February 26, 2025
TM 6343
Christopher Kelly
42 AGENDA ITEM NO. 10.

Attachment 3
43 AGENDA ITEM NO. 10.
44 AGENDA ITEM NO. 10.
45 AGENDA ITEM NO. 10.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: April 7, 2025
SUBJECT: Planning and Development Services – Approval – Res. 25 -___, Annexation of Proposed Tract 6343 located on the northwest corner of N. Baron Avenue and Perrin Avenue to the Landscape Maintenance District No. 1 of the City of Clovis. (Great Bigland, Inc., a Ca lifornia Corporation).

ATTACHMENTS: 1. Resolution

RECOMMENDATION
For the City Council to approve Res. 25-___, which will annex the proposed Tract 6343, located on the northwest corner of N. Baron Avenue and Perrin Avenue to the Landscape Maintenance District (LMD) No. 1 of the City of Clovis.

EXECUTIVE SUMMARY
The owner, Great Bigland, Inc., a California Corporation, acting as the subdivider, has requested to be annexed to the LMD No. 1 of the City of Clovis as set for the by the Conditions of Approval for Tentative Tract 6343.

BACKGROUND
Great Bigland, Inc., a Cal ifornia Corporation, the developer of Tract 6343, has executed a covenant that this development be annexed to the City of Clovis, LMD No. 1. An executed copy can be provided on request. City Council formed the original District on July 15, 1985, for the purpose of funding the maintenance of landscaped areas and parks.

Under the provisions of the Landscaping and Lighting Act of 1972 and in accordance with Article XIII C and Article XIII D of Proposition 218, all the owners of property proposed for annexation have provided a written request and consent to annexation and have executed a covenant (petition) indicating acceptance of the annual assessment.

46 AGENDA ITEM NO. 11.

FISCAL IMPACT
Tract 6343 Year to Date

LMD Landscaping added: 4.513 Acres 8.520 acres

Resource needs added: 0.451 persons 0.852 persons

The resource needs estimate is based on 1 person per 10 acres of landscaped area.

REASON FOR RECOMMENDATION
The property owners for the subject tract have requested annexation into the City of Clovis LMD No. 1.

ACTIONS FOLLOWING APPROVAL
Tract 6343 shall become a part of City of Clovis LMD No. 1 and will be assessed next year for maintenance costs.

CONFLICT OF INTEREST
None

Prepared by: Christopher Kelly, Civil Engineer

Reviewed by: City Manager AH

47 AGENDA ITEM NO. 11.

ATTACHMENT 1
RESOLUTION 25-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS
APPROVING ANNEXATION TO LANDSCAPING MAINTENANCE DISTRICT NO. 1 OF

THE CITY OF CLOVIS

WHEREAS, City of Clovis Landscape Maintenance District No. 1 (“District”) was formed by Resolution No. 85-78, adopted July 15, 1985, pursuant to Part 2 of Division 15 of the Streets and Highways Code (Landscape and Lighting Act of 1972), herein the “Act”; and

WHEREAS, all of the owners of property proposed to be annexed to be annexed to the District consisting of proposed Tract No. 6343, as described in Attachment A attached hereto and incorporated herein by reference, have consented to said annexation and such annexation may be ordered without notice and hearing or filing of engineer’s report, or both.

NOW, THEREFORE, BE IT RESOLVED, by the City of Clovis as follows:

1. That the public interest and convenience require that certain property described in Attachment A attached hereto and by reference incorporated herein be annexed into Landscape Maintenance District No. 1 of the City of Clovis for the maintenance and servicing of landscaping facilities.

2. The City Clerk shall receive and file the maps showing the boundaries of the areas annexed as set forth in Attachment A which boundaries shall be used for assessment proceedings until and unless a change of organization is approved pursuant to the Act.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on April 07, 2025, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

______________________________ ______________________________ Mayor City Clerk

48 AGENDA ITEM NO. 11.

ATTACHMENT A
Legal Description

REAL PROPERTY IN THE CITY OF CLOVIS, COUNTY OF FRESNO, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS:

LOTS 1 THROUGH 142, INCLUSIVE, OF TRACT MAP 6343, RECORDED IN VOLUME ___, PAGES ___ THROUGH ____ OF PLATS, FRESNO COUNTY RECORDS. 49 AGENDA ITEM NO. 11.

TO: Mayor and City Council
FROM: Public Utilities Department
DATE: April 7, 2025
SUBJECT: Public Utilities – Approval – Final Acceptance for CIP 24 -15, Tarpey Village Project: Water Meter Installation , with a Final Contract Cost of $479,663.42.

ATTACHMENTS: 1. Vicinity Map

RECOMMENDATION
For the City Council to accept the work performed as complete and authorize recording of the notice of completion.

EXECUTIVE SUMMARY
Staff is recommending that City Council accept the work performed by West Valley Construction Company, Inc., and authorize the recording of the notice of completion.

On September 3, 2024, Council awarded a contract to West Valley Construction Company, Inc., to complete the installation of water meters on remaining unmetered services within the unincorporated area of Tarpey Village. Work included the installation of new standard service connections and the installation of water meters on previously unmetered connections.

BACKGROUND
In 2004, the State Legislature adopted Assembly Bill 2572, which added section 527 of the Water Code. Water Code section 527 requires all urban water suppliers to install water meters on all municipal and industrial service connections located within their service areas on or before January 1, 2025. Water Code section 527(b) provides that urban water suppliers may recover the cost of providing the services related to the purchase, installation , and operation of a water meter from rates, fees, or charges.

Tarpey Village, which is in unincorporated Fresno County but is served by the City of Clovis water system, had a total of 334 unmetered water service connections that required work to become m etered connections. 297 of the unmetered water service connections required plumbing retrofits to be completed by a contractor to meet City standards, with the remaining unmetered water service connections only requiring a meter to be installed. 50 AGENDA ITEM NO. 12.

Bids were received on August 20, 2024 and the project was awarded by City Council to the low bidder, West Valley Construction Company, Inc ., on September 3, 2024. One contract change order in the amount of $19,983.42 was approved to address additional work related t o the removal of large trees blocking the water meter location and additional material and labor required to properly install the water meters due to existing customer connections in close proximity to the water meter location. The project was completed in accordance with the construction documents and the contractor has submitted a request for acceptance of the project.

FISCAL IMPACT

1. Award $459,680.00

2. Contract Change Order $19,983.42

3. Liquidated Damages $0.00

Final Contract Cost $479,663.42

REASON FOR RECOMMENDATION
The project was budgeted for in the 2024-2025 Water Enterprise budget. The Water Meter Installation Fee, approved through a separate Council action, allows the City to recover some costs associated with the contractor-installed water service and meters.

ACTIONS FOLLOWING APPROVAL

1. The notice of completion will be recorded; and

2. All remaining retention funds will be released 35 calendar days following recordation of the notice of acceptance, provided no liens have been filed. Retention funds may be released within 60 days after the date of completion, provided no liens have been filed, with “completion” defined as the earlier of either (a) beneficial use and occupancy and cessation of labor, or (b) acceptance by the City Council per Public Contract Code Section 7107(c)(2).

CONFLICT OF INTEREST
None.

Prepared by: Kevin Tuttle, Supervising Civil Engineer

Reviewed by: City Manager AH

51 AGENDA ITEM NO. 12.

ATTACHMENT 1
0 1 20.5
Miles

CITY LIMITS SPHERE OF INFLUENCE
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
Teague
Nees
Sierra
Bullard
Barstow
Ashlan
DockeryThompsonHighlandLeonardDeWolfLocanTemperanceArmstrongFowlerSunnysideClovisMinnewawaPeachWillow Shields
Alluvial
Herndon
McCall

VICINITY MAP
Dan Lumeya
Print Date: March 25, 2025
CIP 24-15 - Tarpey Village Water Meter Installation Project Project Site Location:

Tarpey Village
52 AGENDA ITEM NO. 12.

TO: Mayor and City Council
FROM: Public Utilities Department
DATE: April 7, 2025
SUBJECT: Consider Introduction – Ord. 25-___, an Ordinance of the City Council of the City of Clovis Amending Section 10.3.03 of Chapter 10.3 of Title 10 of the Clovis Municipal Code Relating to the City Prohibited Acts in City Parks Regarding Dogs in Posted off-leash Areas.

Staff: Sarai Yanovsky, Supervising Civil Engineer
Recommendation: Approve

ATTACHMENTS: 1. Draft Ordinance

RECOMMENDATION
For the City Council to approve the introduction of Ordinance 25-___, amending Section 10.3.03 of Chapter 10.3 of Title 10 of the Clovis Municipal Code relating to the City prohibited acts in City Parks Regarding Dogs in Posted off-leash Areas.

EXECUTIVE SUMMARY
The City has completed improvements of the temporary dog park at Sierra Bicentennial Park to establish it as a permanent facility , as well as the construction of a new dog park at Letterman Park. Amendments to the Clovis Municipal Code section regarding dogs in posted off -leash areas are recommended in order ensure the existing dog parks are compliant with the Municipal Code. The Ordinance will establish new rules and regulations for off-leash dog parks and repeal Resolution 18-124, which established rules for the City of Clovis Temporary Dog Park located at Sierra Bicentennial Park.

BACKGROUND
The City Council adopted the 2018 Parks Master Plan on April 16, 2018. As part of the process, many community members requested the City consider constructing dog parks throughout the City. As a result, a temporary dog park was constructed at Sierra Bicentennial Park and a resolution was adopted to establish rules and regulations for the temporary dog park. City staff also moved forward with the process to prepare a Dog Park Master Plan.

In 2019, t he Dog Park Master Plan was adopted. The plan established best practices, design standards, and planning recommendations for a long -term expansion of a dog park system in the City of Clovis.
53 AGENDA ITEM NO. 13.

In the last year, the Public Utilities Department completed two off-leash dog parks. The first one was an expansion of the temporary Sierra Bicentennial D og Park located at 84 N. Sunnyside Avenue to make it a permanent dog park . The work consisted of the installation and relocation of fences and gates, additional concrete sidewalk, benches, and a shade structure. The second was the Letterman Dog Park located at 908 Villa Avenue. The work involved the installation of chain link fencing, drive gates, pedestrian gates, water fountains, water line, water meter, irrigation modifications, trash receptacles, dog trash bag dispensers, park benches, concrete sidewalk, concrete pad, and decomposed granite.

Currently, Chapter 10.3, Section 10.3.03 is dedicated to the regulation of “Dogs on Leashes in Parks.” The amendments to Section 10.3.03 of the Municipal Code with the appropriate language for off -leash dog parks are recommended to ensure the existing dog parks are compliant with the Municipal Code.

FISCAL IMPACT
None.

REASON FOR RECOMMENDATION
Amendments to the Section 10.3.03 are necessary to ensure the City of Clovis off -leash dog parks are compliant with City Municipal Code.

ACTIONS FOLLOWING APPROVAL
The Ordinance amendment will return for a second reading on April 21, 2025, and if approved, the changes will be effective beginning May 20, 2025.

CONFLICT OF INTEREST
None.

Prepared by: Sarai Yanovsky, Supervising Civil Engineer

Reviewed by: City Manager AH

54 AGENDA ITEM NO. 13.

ATTACHMENT 1
ORDINANCE 25-___

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLOVIS AMENDING SECTION 10.3.03 OF CHAPTER 10.3 OF TITLE 10 OF THE CLOVIS MUNICIPAL

CODE RELATING TO THE CITY PROHIBITED ACTS IN CITY PARKS REGARDING

DOGS IN POSTED OFF-LEASH AREAS

WHEREAS, the City Council of the City of Clovis approved Resolution 18 -124 on September 17, 2018, which established rules for the City of Clovis Temporary Dog Park, located at Sierra Bicentennial Park; and

WHEREAS, the City Council now desires to adopt an ordinance that will establish rules and regulations governing the presence of dogs in parks and in off-leash areas within the city; and

WHEREAS, adopting of this ordinance will replace and repeal Resolution 18 -124, along with any rules or regulations adopted thereunder.

NOW, THEREFORE, BE IT ORDAINED by the City of Clovis as follows:

Section 10.3.03 of Chapter 10.3 of Title 10 of the Clovis Municipal Code is hereby added to read as follows:

Chapter 10.3 PROHIBITED ACTS IN CITY PARKS

Section 10.3.03 Dogs on leashes in parks.

Any person who owns or has custody, control, or possession of a dog in a public place shall abide by the following:

1. The dog shall at all times be on a leash not more than six feet (6') in length, except at legally designated dog off-leash areas.

2. The dog shall at all times be accompanied by its owner or the person that has custody, control, or possession of the dog and shall at no time be left unattended.

3. Shall immediately remove dog’s feces and dispose of them in an appropriate manner.

The person responsible for the control or care of such dog shall be responsible for, and make good, any damages caused by such dog, even if the dog is on a leash.

Exception Dogs in posted off-leash areas

Both the dog owner/guardian and person with a right to control a dog in a posted off - leash area must comply with all of the following conditions when their dog is unrestrained in a posted off-leash area:

1. No dog may be in a posted off -leash area except when in the charge, care, custody, or control of a person at least sixteen (16) years old.

55 AGENDA ITEM NO. 13.

2. No animals other than dogs may be in any posted off-leash area.

3. Dogs are only permitted in the posted off -leash area during posted hours of operation.

4. No person may have more than two (2) dogs in a posted off -leash area at any one (1) time.

5. Any dog in a posted off -leash area must be at least four (4) months of age, vaccinated for rabies, and currently licensed by the city or other jurisdictions. All persons entering the posted off-leash area are responsible for ensuring that their dog is not sick, in heat, injured, less than four (4) months of age, or displaying aggressive behavior toward other dogs or humans in the posted off-leash area.

6. Any person having charge, care, custody, or control of a dog in a posted off - leash area must:

a. Carry at all times a suitable container or other suitable instrument for the removal and disposal of dog feces;
b. Promptly remove and properly dispose of any waste deposited by the dog; c. Quiet or remove the dog if it disrupts or disturbs the reasonable and comfortable use of the area;
d. Have in their possession a leash for such dog that must be worn by the dog, and physically held by the owner/guardian, at all times the dog is not in the posted off-leash area; and
e. Comply with all other applicable state and local laws, including without limitation tho se contained in this title that govern the health, safety, and maintenance of dogs.

Compliance with this section does not relieve any person of liability for damages arising out of their use of a posted off-leash area.

This Ordinance shall go into effect and be in full force from and after thirty (30) days after its final passage and adoption.

APPROVED: _________________, 2025

______________________________ ______________________________ Mayor City Clerk

56 AGENDA ITEM NO. 13.
* * * * * * * * * *

The foregoing Ordinance was introduced and read at a regular meeting of the City Council held on_________, 2025 and was adopted at a regular meeting of said Council held on ___________, 2025, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: ________________, 2025

____________________________
City Clerk
57 AGENDA ITEM NO. 13.

TO: Mayor and City Council
FROM: Administration
DATE: April 7, 2025
SUBJECT: Consider various actions related to the Creation of a Measure Y Oversight Committee.

a. Consider Introduction - Ord. 25-___, Adding Section 3.3.703 to Article 7 of Chapter 3.3 of Title 3 of the Clovis Municipal Code pertaining to the Creation of a Measure Y Oversight Committee.

b. Consider Approval - Res. 25-___, Establishing Governing Criteria for the Measure Y Oversight Committee.

Staff: Briana Parra, City Clerk
Recommendation: Approve

ATTACHMENTS: 1. Ord. 25-___

2. Res. 25-___

RECOMMENDATION
For the City Council to approve the introduction of Ordinance 25-__, adding Section 3.3.703 to Article 7 of Chapter 3.3 of Title 3 of the Clovis Municipal Code pertaining to the Creation of a Measure Y Oversight Committee ; and adopt Resolution 25-__, establishing governing criteria for the Measure Y Oversight Committee.

This Ordinance and Resolution will ensure the proper oversight and accountability of Measure Y expenditures, as outlined in the ordinance, while also setting clear guidelines for the committee's formation and operation.

EXECUTIVE SUMMARY
The City Council is being asked to approve the introduction of an Ordinance that adds Section

3.3.703 to the Clovis Municipal Code, which establishes the Measure Y Oversight Committee, and to adopt a Resolution that sets forth the governing criteria for the committee’s formation and operation. Measure Y, approved by voters in November 2024, authorized a one percent (1.0%) 58 AGENDA ITEM NO. 14.

Transactions and Use Tax to fund various City services. Although Measure Y is a general tax and did not mandate the creation of an oversight committee, the City Council has chosen to establish one to ensure transparency and accountability in the expenditure of the tax revenue.

The committee will consist of five members, appointed by the City Council, and will serve in an advisory role, reviewing and reporting on Measure Y expenditures at least twice a year. The committee’s guidelines, responsibilities, and membership criteria will be outlined in the accompanying Resolution and can be modified by future resolutions as needed. This action will help maintain public trust and ensure proper oversight of the Measure Y tax revenues.

BACKGROUND
On November 5, 2024, the voters of Clovis approved Measure Y, a one percent (1.0%) Transactions and Use Tax to support various City services. However, there is currently no existing oversight committee to oversee the funds generated by Measure Y. On January 21, 2025, the City Council directed staff to explore the creation of the Measure Y Oversight Committee to ensure transparency and accountability in the use of these funds. On March 4, 2025, the City Council provided criteria for the committee’s establishment and directed staff to bring forward an ordinance for adoption to formally create the committee.

The Resolution outlines key provisions and criteria for the functioning of the Measure Y Oversight Committee.

The key provisions of the Measure Y Oversight Committee include:

 The committee will consist of five members, each appointed by a City Councilmember.  Committee members will serve at the pleasure of their appointing Councilmember and may be reappointed or removed at any time.
 Committee members must be at least 18 years old and residents of Clovis at the time of appointment.
 Councilmembers may establish a formal application process if desired to assist in selecting appointees.
 Committee members will not receive compensation for their service.  There will be no specific term limit, and Committee members will serve until a successor is appointed.
 The committee’s function is strictly advisory, focusing on reviewing Measure Y expenditures and providing reports to the City Council.  The committee will meet at least twice a year —once in December or January to review prior fiscal year expenditures, and again in July or August to review proposed Measure Y expenditures for the current fiscal year.
 Meetings will be open to the public and conducted in compliance with the Brown Act.  The committee will remain active for as long as Measure Y is collected, and the structure may be modified by future City Council resolutions.

These provisions will prom ote transparency, accountability, and public participation while ensuring proper oversight of Measure Y funds. Staff now requests the Council’s approval of the Ordinance establishing the Oversight Committee, along with the companion Resolution outlining the committee’s structure, responsibilities, and operational guidelines. 59 AGENDA ITEM NO. 14.

FISCAL IMPACT
None.

REASON FOR RECOMMENDATION
The Measure Y Oversight Committee is being recommended to ensure transparency and accountability in the use of funds generated by Measure Y.

ACTIONS FOLLOWING APPROVAL
If the ordinance is introduced, it will return for adoption at the next City Council meeting.

CONFLICT OF INTEREST
None.

Prepared by: Briana Parra, City Clerk

Reviewed by: City Manager AH
60 AGENDA ITEM NO. 14.

ATTACHMENT 1
ORDINANCE NO. 25-__

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLOVIS ADDING SECTION 3.3.703 TO ARTICLE 7 OF CHAPTER 3.3 OF TITLE 3 OF THE CLOVIS

MUNICIPAL CODE PERTAINING TO THE CREATION OF A MEASURE Y

OVERSIGHT COMMITTEE

WHEREAS, at the November 5, 2024, municipal election the voters of the City of Clovis approved a ballot measure known as Measure Y for a one percent (1.0%) Transactions and Use Tax as authorized by applicable law; and

WHEREAS, upon voter approval of Measure Y an ordinance was ado pted as required by applicable provisions of the California Revenue and Taxation Code known as the “Transactions and Use Tax Law” (Revenue and Taxation Code section 7251, et. seq.) governing the imposition and collection of the tax, and Article 7 was added to Chapter 3.3 of Title 3 of the Clovis Municipal Code imposing the new tax; and

WHEREAS, notwithstanding the fact Measure Y is a general tax and an oversight committee was not approved by the voters as a requirement or condition for the new tax, the City Council desires to create an oversight committee to review the expenditures of the revenue generated by the new Transactions and Use Tax approved by the voters and now codified in Section 3.3.702 of the Clovis Municipal Code.

NOW, THEREFORE, the City Council of the City of Clovis does hereby ordain as follows:

SECTION 1. Section 3.3.703 is hereby added to Article 7 (Transactions and Use Tax Law) of Chapter 3.3 of Title 3 of the Clovis Municipal Code to read as follows:

Article 7. Transactions and Use Tax

Section 3.3.703. Creation of Oversight Committee.

An oversight committee of five (5) members is hereby created to review the expenditure of revenue generated by the Transactions and Use Tax described in Section 3.3.702 of this Code. The oversight committee shall be advisory to the City Council and shall have no other function. Unless otherwise determined by the City Council, the committee shall remain in existence for as long as the Transactions and Use Tax described in Section

3.3.702 of this Code is collected. All aspects of the committee, including without limitation the committee composition, appointment and removal of committee members, and duties and responsibilities of the committee , shall be governed by City Council resolution(s) which may be modified from time to time as determined by the City Council.

SECTION 2. SEVERABILITY. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the ordinance and the application of such provision to other persons or circumstances shall not be affected thereby.
61 AGENDA ITEM NO. 14.

SECTION 3. MODIFICATION. This ordinance was not part of the original Measure approved by the voters and does not require voter approval to adopt, modify, or repeal.

SECTION 4. EFFECTIVE DATE. This ordinance shall go into effect and be in full force and operation from and after thirty (30) days after its final passage and adoption.

APPROVED:

______________________________ ______________________________ Mayor City Clerk

* * * * * * * * * *

The foregoing Ordinance was introduced at a regular meeting of the City Council held on April 7, 20 25, and was adopted at a regular meeting of said Council held on April 14, 2025, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

________________________________
City Clerk

62 AGENDA ITEM NO. 14.

ATTACHMENT 2
RESOLUTION 25-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS

ESTABLISHING GOVERNING CRITERIA FOR THE

MEASURE Y OVERSIGHT COMMITTEE

WHEREAS, at the November 5, 2024, municipal election the voters of the City of Clovis approved a ballot measure known as Measure Y for a one percent (1.0%) Transactions and Use Tax as authorized by applicable law; and

WHEREAS, upon voter approval of Measure Y an ordinance was adopted as required by applicable provisions of the California Revenue and Taxatio n Code known as the “Transactions and Use Tax Law” (Revenue and Taxation Code section 7251, et. seq.) governing the imposition and collection of the tax, and Article 7 was added to Chapter 3.3 of Title 3 of the Clovis Municipal Code imposing the new tax; and

WHEREAS, notwithstanding the fact Measure Y is a general tax and an oversight committee was not approved by the voters as a requirement or condition for the new tax, the City Council adopted Ordinance 25-__ on April 14, 2025, creating an oversight committee to review the expenditures of the revenue generated by the new Transactions and Use Tax approved by the voters and codified in Section 3.3.702 of the Clovis Municipal Code.

NOW, THEREFORE, the City Council of the City of Clovis hereby resolves as follows:

1. The following criteria and provisions shall be applicable to the Measure Y Oversight Committee created by Clovis Municipal Code section 3.3.703:
(a) The committee will consist of five members, with each Councilmember recommending appointment of one member of the committee . Appointments shall be approved by majority vote of a quorum of the City Council. (b) Committee members will serve at the pleasure of their appointing Councilmember and the City Council and may be re-appointed, removed, or replaced without cause and without notice or a right to appeal.
(c) Committee members must be at least 18 years old and residents of Clovis at the time of appointment and remain residents of Clovis while serving on the committee, but no other qualifications are required.
(d) A formal application process may be created and utilized by any Councilmember if desired in selecting a recommended appointee , but Councilmembers have full discretion in selecting their recommended appointment(s). (e) Committee members shall not receive c ompensation from the City or otherwise for service on the committee.
(f) There shall be no term for committee member appointments , and committee members may serve until a successor is appointed to serve . Any vacancy on the committee shall be filled as provided in (a) above with a recommended appointment 63 AGENDA ITEM NO. 14.
by the applicable recommending Councilmember (or successor to the applicable recommending Councilmember).
(g) The committee’s role is strictly advisory to the City Council and may include reviewing City Council approved budgets and budgeted Measure Y expenditures, annual audited City financial reports detailing actual Measure Y expenditures, and receiving reports or presentations from City staff regarding Measure Y expenditures. (h) The committee will meet no less than twice a year – once in December or January based on the availability of annual financial reports to review prior fiscal year expenditures, and again in July or August to review the proposed Measure Y expenditures in the approved City budget for the current fiscal year. (i) The committee will report its findings on the expenditure of Measure Y funds to the City Council at least annually. Findings of the committee shall be approved by majority vote of a quorum of the committee.
(j) The committee shall have no other function or authority except as specifically authorized in Clovis Municipal Code section 3.3.703 (as may be modified) or this resolution (as may be modified).
(k) The committee has been established by City Council ordinance and meetings will be conducted in accordance with applicable public meeting laws, including the Ralph M. Brown Act (Gov. Code section 54950, et seq.), and be open to the public and noticed, and minutes of the meetings will be kept.
(l) The committee shall remain in existence and meet to review expenditures for as long as the Transactions and Use Tax described in Clovis Municipal Code section 3.3.702 is collected.

2. The criteria and provisions set forth herein for the Measure Y Oversight Committee may be modified by a resolution or ordinance duly approved by a majority of the total membership of the City Council.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on April 7, 2025, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

______________________________ ______________________________ Mayor City Clerk
64 AGENDA ITEM NO. 14.

TO: Mayor and City Council
FROM: Public Utilities Department
DATE: April 7, 2025
SUBJECT: Consider Approval – Authorize the City Manager to Execute a First Amendment Contract with Republic Services , E xtending the Term for three-years, and Increasing Contract R ates for the Collection, Processing, and Marketing Services of Recyclable and Organic Materials Agreement.

Staff: Glenn Eastes, Assistant Public Utilities Director Recommendation: Approve

ATTACHMENTS: 1. First Amendment Contract with Proposal

RECOMMENDATION
For City Council to authorize the City Manager to execute a first amendment contract for a three- year term extension with Republic Services for the collection, processing , and marketing services of recyclable and organic materials.

EXECUTIVE SUMMARY
On February 18, 2025, Council directed staff to s plit residential and commercial collection services into two separate agreements while developing new scopes and rating metrics and ultimately resoliciting the proposals. To accommodate Council’s direction, there was a need to negotiate a contract extension with the City’s hauler – Republic Services – prior to the expiration of the current agreement to allow staff the time to separate , develop , and resolicit separate contracts for recycling and organics collection services.

Republic Services has proposed 3 options for an extension: a one-year, two-year, or three-year extension, each with different contract rate structures. The 3 -year extension offers the lowest contract rate and includes a 30% increase to current contract rates for residential recycling and organics services. Republic Services ’ proposed 3 -year contract rate increase for residential services is the most responsive and practical of the 3 options and can be accommodated within the City’s current rate structure. The City bills residents for these services and then pays Republic Services. The contract rate increase would not cause a rate increase to customers.

65 AGENDA ITEM NO. 15.

The commercial rate for recycling bins would increase from 50% of the City refuse bin rate to 60% of the City refuse bin rate, while the commercial organics bin rate would remain at 60%.

The contractor bills for these services and customers affected by any of the minor increases would be notified before the contractor would increase service rates.

The table below summarizes the extension proposal costs.

Current
Contract Proposed Extension Term Cost Bearer

Residential Rates
3-Year
30%
increase
2-Year
36%
increase
1-Year
40%
increase
City Cost for
Contract

Commercial Recycling
Bin Rate (as a % of City
Refuse Rate)
50% 60% 60% 60% Commercial
Customer Cost

Commercial Organic s
Bin Rate (as a % of City
Refuse Rate)
60% 60% 60% 60% Commercial
Customer Cost

Commercial Cart Rate
(Recycling or Organics) N/A $38.68/
month
$38.68/
month
$38.68/
month
Commercial
Customer Cost

Benefits to awarding an extension to Republic Services for the 3-year term:
 The cost can be absorbed within the current rate structure. (A Proposition 218 rate increase will not be required for recycling and organics collection.)  The 3-year extension allows service to continue and provides stability with collection services while staff develops the new separated contracts that meet Council’s vision. In this scenario, staff suggests bringing on a consultant to assist in developing the contract scopes, contractual agreements, and solicit Council feedback and direction for the provision of future recycling and organics collection services.  The 3-year extension allows staff additional time to work toward compliance with State regulations, specifically SB 1383. With the 3-year term, Republic Services will provide the necessary support for the City to gain full compliance with the law.  The extension provides a commercial cart option for customers.

The proposed Price Index Escalator is reasonable and acceptable to staff. It will not cause an increase to customer rates for the 3-year term.

While Republic Services has offered additional services in their proposal for advice and education, staff is not recommending employing these services at this time. City staff will use its own resources to accomplish SB 1383 advisory and educational requirements.

66 AGENDA ITEM NO. 15.

BACKGROUND
The City of Clovis entered into a 10-year service agreement with Republic Services on February 3, 2015 to provide collection, processing, and marketing services for recyclable and organic materials. This contract is set to expire on July 31, 2025.

Before consideration of a contract extension with Republic Services, City staff prepared and issued a Request for Proposals (RFP) on October 16, 2024, for recycling and organic material collection, processing, and marketing services. The proposal was for a 10-year service contract beginning on August 1, 2025.

Staff received proposals from three (3 ) prominent and capable service providers: Republic Services, Mid Valley Disposal, and Caglia Environmental. Staff presented to Council a recommendation to award a contract to Mid Valley Disposal on February 4, 2025. Council gave direction to staff on Febr uary 18, 2025 to resolicit proposals , separating the residential and commercial services into two separate agreements. The process of separating the proposals and resoliciting would be lengthy, and therefore a contract extension with Republic Services is necessary.

FISCAL IMPACT
Sufficient funds are included in the 2025-2026 Community Sanitation budget.

REASON FOR RECOMMENDATION
The current contract expires on July 31, 2025. The contract must be extended to allow staff time to resolicit proposals for a new 10-year agreement.

ACTIONS FOLLOWING APPROVAL
The City Manager will execute a first amendment contract and extension with Republic Services.

Prepared by: Glenn Eastes, Assistant Public Utilities Director

Reviewed by: City Manager AH

67 AGENDA ITEM NO. 15.

ATTACHMENT 1

FIRST AMENDMENT TO AGREEMENT FOR

COLLECTION, PROCESSING, AND MARKETING

SERVICES OF RECYCLABLE AND ORGANIC

MATERIALS

This First Amendment to the Agreement for Collection, Processing, and Marketing Services of Recyclable and Organic Materials (“First Amendment”) is entered into effective on April __, 2025, by and between the City of Clovis, a California municipal corporation (“City”), and Allied Waste Services of North America, LLC, a D elaware limited liability company dba Republic Services of Fresno (“Company”) pursuant to the following recitals:

RECITALS:

WHEREAS, the City and Company entered into a certain Agreement for Collection, Processing, and Marketing Services of Recyclable and Organic Materials dated February 3, 2015 (“Agreement”), the terms of which are incorporated herein by this reference; and

WHEREAS, both the City and Company desire to amend the Agreement as set forth below.

NOW THEREFORE, in consideration of the mutual covenants herein contained, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the City and Company agree as follows:

AGREEMENT:

1. Recitals. The Recitals stated above are true and correct and are a substantive part of this First Amendment.

2. Term Extension and Rates for Extended Term . The term of the Agreement as provided in Article 2.3 of the Agreement is hereby extended three (3) years and will expire at midnight on July 31, 2028. The rates and conditio ns during the three -year extension period are set forth in Attachment “A” (Proposal dated March 20, 2025) attached hereto and incorporated herein by reference.

3. All Other Terms Remain in Effect. Except as expressly set forth herein, all other terms of the Agreement shall remain unchanged and in full force and effect, including all capitalized terms defined in the Agreement unless otherwise defined in this First Amendment, and the Agreement shall be interpreted so as to give full force and effect to this First Amendment.

[Signatures on page 2]

68 AGENDA ITEM NO. 15.

IN WITNESS WHEREOF, the City and Republic Services have signed this First Amendment effective on the date set forth above.

CITY: COMPANY:

City of Clovis, a California Allied Waste Services of North America Municipal Corporation LLC, a Delaware limited liability Company dba Republic Services of
Fresno

By: ___________________________ By: _______________________

Andrew Haussler, City Manager German Hernandez, General Manager

Attest:

_____________________________
Briana Parra, City Clerk

69 AGENDA ITEM NO. 15.

In Partnership With
Extension Proposal for Recyclable and Organic Materials, Collection, Processing, and Marketing
March 20, 2025
Submitted by Allied Waste Services of North America, LLC, d/b/a Republic Services of Fresno
5501 N Golden State Blvd, Fresno California 93722
Primary Contact: Ashlee Cawley
Primary Phone Number: 559-505-5333
Attachment A
70 AGENDA ITEM NO. 15.

Cover Letter
Attn: Scott Redelfs
City of Clovis
Public Utilities
155 N. Sunnyside
Clovis, CA 93612
Dear Mr. Scott Redelfs & Members of the City of Clovis Department of Public Utilities:

Thank you for the opportunity to negotiate an extension for continued collection, processing, and marketing services of recyclable and organic materials for the City’s residential units, multi-family dwellings, and commercial entities. Our partnership with the City for nearly 30 years is a relationship of which we are proud. Our drivers, management, and office team care about Clovis deeply and are closely tied to this community. We are thrilled at the prospect of continuing our partnership while the City re-works and re-issues an RFP for similar services.

Per the City’s request, we have provided plans for a 3-year, 2-year, and 1-year extension. From the negotiation process, we have re-worked our offerings. Should the City find our proposal favorable, we are willing to work together to sign a mutually beneficial amendment that allows for an extension. Should Council elect to pass the amendment, we would continue servicing under the current agreement and extend the contract term beyond August 1, 2025.

Our rates proposed in this extension will allow the City of Clovis to become fully compliant with SB1383 recycling and organics service collection requirements. This means that under this proposed rate structure, we will be able to add and/or adjust service levels of recycling and organics collection for all required sites.

This document serves as an extension proposal from Allied Waste Services of North America, LLC d/b/a Allied Waste Services of Fresno d/b/a Republic Services of Fresno.

Thank you for your consideration. We are confident that we will provide the safest and greatest amount of customer service with a competitive price; one the City of Clovis can view as a win in all aspects.

Sincerely,
German Hernandez, General Manager
Republic Services of Fresno
818-974-7796
[email protected]
(Please see next page for other names and contact information) 71 AGENDA ITEM NO. 15.

Ashlee Cawley, Municipal Sales Manager
Republic Services of Fresno
559-505-5333
[email protected]
Manjit Sidhu, Business Unit Finance Manager
Republic Services of Fresno
[email protected]
72 AGENDA ITEM NO. 15.

Table of Contents
Cover Letter ............................................................................................................... i Table of Contents ...................................................................................................... iii Background Overview ................................................................................................. 1 Proposed Rates .......................................................................................................... 2 Rate Table – Proposed Commercial Rates ...................................................................... 3 Rate Table- Proposed Residential Rates ......................................................................... 5 Additional Information ................................................................................................ 6 Education Examples.................................................................................................... 7 73 AGENDA ITEM NO. 15.

Background Overview
Current Parameters
Under the current agreement, the City of Clovis provides collection of trash/MSW (municipal solid waste) for all entities in the City. Republic Services provides collection services for recycling and organics. The City pays Republic for residential collection services rendered and Republic bills commercial customers directly. Not all commercial customers have elected to sign up for recycling and organics collection services. Republic bills customers the following:

Bins
•
50% of City’s trash bin rate for commercial recycling
•
60% of City’s trash bin rate for commercial organics
Carts
•
Republic does not currently offer commercial recycling/organics cart collection New Term Assumptions
Full SB1383 Collection Compliance
Republic’s proposed rate structure will allow City to become fully compliant with SB1383 collection service requirements. This means that Republic will be able to add and/or adjust service levels of recycling and organics collection services for all residential, commercial, and multi-family dwellings to state-mandated service levels of SB1383. This includes existing properties that might not be anticipated by the City as needing additional services at this time (such as sites temporarily approved for space waivers). Republic anticipates further enforcement direction from Cal Recycle in the future. This rate structure allows the City and Republic to work together to add new accounts into service— whether by mandatory or slow, case-by-case sign up.

This will protect both the City and Republic.

Bins & Carts
To assist the City with its compliance goals, Republic’s new term assumptions will include both commercial cart and bin service collection offerings. This allows for lower-cost options and lower space constraints to incentivize more new sign-ups.

Additionally, this will allow for Republic to optimally route with anticipated trucks and assets to provide a cost-friendly method for anticipated services. 5501 N Golden State Blvd, Fresno California 93722 | RepublicServices.com |

Environmental Services, Recycling & Waste
74 AGENDA ITEM NO. 15.

Proposed Rates
Please see pages three (3) through five (5) for full proposed rate tables.

New Parameters
Bins
•
60% of City’s trash bin rate for commercial recycling
•
60% of City’s trash bin rate for commercial organics
Carts
•
Weekly commercial cart collection starting at $38.68 per month If the extension amendment were to be implemented today, the commercial bin rates per month would be $46.46. This pricing structure would encourage more customers who are price-conscious to sign up for cart service. However, the price difference is not so large as to incentivize current bin customers to migrate to carts.

In partnership with the City, we seek to encourage customers with existing bin service or the need for bin service to sign up for that level. This rate structure also allows for Republic to optimize routing and acquisition of assets to allow for a 3-, 2- , or 1-year extension while adding new service levels and accounts.

Republic Provides Commercial Carts
1-Year – 41% Increase to Residential Rates
2-Year – 37% Increase to Residential Rates
3-year – 31% Increase to Residential Rates
City Provides Commercial Carts
1-Year – 40% Increase to Residential Rates
2-Year – 36% Increase to Residential Rates
3-year – 30% Increase to Residential Rates
5501 N Golden State Blvd, Fresno California 93722 | RepublicServices.com |

Environmental Services, Recycling & Waste
75 AGENDA ITEM NO. 15.

Form 6
Rate Proposal for Commercial Solid Waste Cart & Bin Services Note: The following rates apply to commercial and industrial businesses and institutions, as well as residential customers that request bin service for recyclable and/ or organic materials for an individual dwelling unit (residential carts will be compensated as described in Tab 6).

Rates for Regularly Scheduled Recycling Cart & Bin Service Rate Period One
August 1, 2025
through July 31,
2026
Service Frequency
Current Monthy
Current
Proposed Maximum
Type of Service
Container Size
(Pick-Ups/ Week)
Refuse Rate
Monthly Rate
Monthly Rate
Recyclable Materials
96-gal Cart
1 NA
$38.68
2 NA
$77.37
3 NA
$116.05
4 NA
$154.73
5 NA
$193.42
6 NA
$232.10
Sunday
NA
1 cubic yard Bin
Recyclable Materials
1 $77.44
$38.72
$46.46
2 $154.88
$77.44
$92.93
3 $232.32
$116.16
$139.39
4 $309.76
$154.88
$185.86
5 $387.20
$193.60
$232.32
6 $464.64
$232.32
$278.78
Sunday

1.5 cubic yard Bin
Recyclable Materials
1 $106.52
$53.26
$63.91
2 $213.04
$106.52
$127.82
3 $319.56
$159.78
$191.74
4 $426.08
$213.04
$255.65
5 $532.60
$266.30
$319.56
6 $639.12
$319.56
$383.47
Sunday
2 cubic yard Bin
Recyclable Materials
1 $135.60
$67.80
$81.36
2 $271.20
$135.60
$162.72
3 $406.80
$203.40
$244.08
4 $542.40
$271.20
$325.44
5 $678.00
$339.00
$406.80
6 $813.60
$406.80
$488.16
Sunday
3 cubic yard Bin
Recyclable Materials
1 $201.23
$100.62
$120.74
2 $402.46
$201.23
$241.48
3 $603.69
$301.85
$362.21
4 $804.92
$402.46
$482.95
5 $1,006.15
$503.08
$603.69
6 $1,207.38
$603.69
$724.43
Sunday
4 cubic yard Bin
Recyclable Materials
1 $266.85
$133.43
$160.11
2 $533.70
$266.85
$320.22
3 $800.55
$400.28
$480.33
4 $1,067.40
$533.70
$640.44
5 $1,334.25
$667.13
$800.55
6 $1,601.10
$800.55
$960.66
Sunday

76 AGENDA ITEM NO. 15.

Form 6
5 cubic yard Bin
Recyclable Materials
1 $332.47
$166.24
$199.48
2 $664.94
$332.47
$398.96
3 $997.41
$498.71
$598.45
4 $1,329.88
$664.94
$797.93
5 $1,662.35
$831.18
$997.41
6 $1,994.82
$997.41
$1,196.89
Sunday
6 cubic yard Bin
Recyclable Materials
1 $398.09
$199.05
$238.85
2 $796.18
$398.09
$477.71
3 $1,194.27
$597.14
$716.56
4 $1,592.36
$796.18
$955.42
5 $1,990.45
$995.23
$1,194.27
6 $2,388.54
$1,194.27
$1,433.12
Rates for Regularly Scheduled Organics Cart & Bin Service Rate Period One
August 1, 2025
through July 31,
2026
Service Frequency
Current
Proposed Maximum
Type of Service
Container Size
(Pick-Ups/ Week)
Monthly Rate
Monthly Rate
Organic Materials
64-gal Cart
1 NA
$38.68
2 NA
$77.37
3 NA
$116.05
4 NA
$154.73
5 NA
$193.42
6 NA
$232.10
Organic Materials
96-gal Cart
1 NA
2 NA
3 NA
4 NA
5 NA
6 NA
Sunday
NA
1 cubic yard Bin
Organic Materials
1 $77.44
$46.46
$46.46
2 $154.88
$92.93
$92.93
3 $232.32
$139.39
$139.39
4 $309.76
$185.86
$185.86
5 $387.20
$232.32
$232.32
6 $464.64
$278.78
$278.78
Sunday

1.5 cubic yard Bin
Organic Materials
1 $106.52
$63.91
$63.91
2 $213.04
$127.82
$127.82
3 $319.56
$191.74
$191.74
4 $426.08
$255.65
$255.65
5 $532.60
$319.56
$319.56
6 $639.12
$383.47
$383.47
Sunday
2 cubic yard Bin
Organic Materials
1 $135.60
$81.36
$81.36
2 $271.20
$162.72
$162.72
3 $406.80
$244.08
$244.08
4 $542.40
$325.44
$325.44
5 $678.00
$406.80
$406.80
6 $813.60
$488.16
$488.16
Sunday

77 AGENDA ITEM NO. 15.

Form 6
Compensation Rates for Regularly Scheduled Curbside Cart Service Container Size and Type Service Frequency
Current
Monthly Rate
(per Cart) 3 Years at 31% 2 Years at 37% 1 Years at 41% 3 Years at 30% 2 Years at 36% 1 Years at 40% Recyclable Materials (96-gal Cart) 1 pick-up/week $4.03 $5.28 $5.52 $5.68 $5.25 $5.48 $5.64 Organic Materials (96-gal Cart) 1 pick-up/week $5.62 $7.36 $7.70 $7.92 $7.32 $7.64 $7.87

31.0% 37.0% 40.9% 30.3% 36.0% 40%

31.0% 37.0% 40.9% 30.2% 35.9% 40%
Recyclable Materials Reduced Volume 48 gallons 1 pick-up/week NA Organic Materials Reduced Volume 48 gallons 1 pick-up/week NA Estimated Residential Curbside Revenue for Rate Period One Compensation Rates for Regularly Scheduled Multi-Family Bin Service Container Size and Type Service Frequency
Current
Monthly Rate
(per Unit) 3 Years at 31% 2 Years at 37% 1 Years at 41% 3 Years at 30% 2 Years at 36% 1 Years at 40% Recyclable Materials 1 pick-up/week $2.11 $2.76 $2.89 $2.98 $2.75 $2.87 $2.95

30.8% 37.0% 41.2% 30.3% 36.0% 39.8%
Organic Materials 1 pick-up/week $5.67 $7.43 $7.77 $7.99 $7.38 $7.71 $7.94

31.0% 37.0% 40.9% 30.2% 36.0% 40.0%
Estimated Multi-Family Bin Service Revenue for Rate Period One Rate Proposal for Residential Curbside Cart Service Customers - City of Clovis Republic Services Supplies Carts City Supplies Carts
Note: The following compensation rates apply to multi-family residential complexes with centralized collection for garbage, recyclables, and organic materials.

Rate Period One
August 1, 2025 through July 31, 2026
Note: The following compensation rates apply to single-family homes as well as condominiums and townhomes with individual cart service for each dwelling unit for garbage, recyclables, and organic materials.

Rate Period One

78 AGENDA ITEM NO. 15.

Additional Information
Price Index Escalator
Should the City elect to go with a 3-year or 2-year agreement, Republic proposes an annual price increase escalator for residential rates based on the Consumer Price Index for All Urban Consumers: Water and Sewer and Trash Collection Services in U.S. City Average (CUSR0000SEHG) for the previous twelve months. We propose that this escalation would be capped at 4% with roll-over language that allows for the event that if the annual price increase would have been greater than 4% the previous year, the unused percentage increase may be carried over and applied to the next year’s price increase, provided it does not go over the 4% cap. Upon conclusion of the agreement, no unused adjustment would be realized or compensated.

SB1383 Ad-Ons
Should the City decide it has additional need to meet SB1383 monitoring and education requirements, Republic proposes the following at an additional cost:

Compliance Advisor
•
Compliance Advisor to conduct route reviews via lid-flipping for contamination monitoring, outreach, and documentation.
•
$75,000 annually
Additional SB1383 Education
•
Fulfills requirements specified by SB1383 and aligns with requirements of 14 CCR Section 18995.4 of Chapter 12.
•
$52,000 annually includes:
o 1 SB1383 mailer full-size front & back with all SB1383 required public education and outreach information (residential, commercial, MFD accounts).
o 1 Tier & Tier 2 Food Generator education requirements. Mailer to all commercial entities with all required information.
o 2 additional yearly outreach letters to SB1383 non-compliant accounts The following pages include examples of proposed educational materials. Thank you for your consideration.
5501 N Golden State Blvd, Fresno California 93722 | RepublicServices.com |

Environmental Services, Recycling & Waste
79 AGENDA ITEM NO. 15.

Education Examples
SB1383 Education Example
5501 N Golden State Blvd, Fresno California 93722 | RepublicServices.com |

Environmental Services, Recycling & Waste
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SB1383 Education Example (Back)
5501 N Golden State Blvd, Fresno California 93722 | RepublicServices.com |

Environmental Services, Recycling & Waste
81 AGENDA ITEM NO. 15.

Tier 1 & Tier 2 Education Example
5501 N Golden State Blvd, Fresno California 93722 | RepublicServices.com |

Environmental Services, Recycling & Waste
82 AGENDA ITEM NO. 15.

Tier 1 & Tier 2 Education Example (Back)
5501 N Golden State Blvd, Fresno California 93722 | RepublicServices.com |

Environmental Services, Recycling & Waste
83 AGENDA ITEM NO. 15.