Clovis City Council
April 21, 2025

April 21, 2025 - 1 - 2:39 PM A G E N D A • C I T Y C O U N C I L M E E T I N G

April 21, 2025 6:00 PM Council Chamber

In compliance with the Americans with Disabilities Act, if you need special assistance to access the City Council Chamber to participate at this meeting, please contact the City Clerk or General Services Director at (559) 324 -2060 (TTY – 711). Notificatio n 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the Council Chamber.

The Clovis City Council meetings are open to the public at the physical address listed above. There are numerous ways to participate in the City Council meetings: you are able to attend in person; you may submit written comments as described below; and you may view the meeting which is webcast and accessed at www.cityofclovis.com/agendas.

Written Comments

 Members of the public are encouraged to submit written comments at:
www.cityofclovis.com/agendas at least two (2) hours before the meeting (4:00 p.m.). You will be prompted to provide:

 Council Meeting Date
 Item Number
 Name
 Email
 Comment

 Please submit a separate form for each item you are commenting on.

 A copy of your written comment will be provided to the City Council noting the item number.

If you wish to make a verbal comment, please see instructions below.

 Please be aware that any written comments received that do not specify a particular agenda item will be marked for the general public comment portion of the agenda.

 If a written comment is received after 4:00 p.m. on the day of the meeting, efforts will be made to provide the comment to the City Council during the meeting. However, staff cannot guarantee that written comments received after 4:00 p.m. will be provided to City Council during the meeting. All written comments received prior to the end of the meeting will be made part of the record of proceedings.

Council Chamber, 1033 Fifth Street, Clovis, CA 93612 (559) 324-2060 www.cityofclovis.com
1 April 21, 2025 - 2 - 2:39 PM CAMPAIGN CONTRIBUTION PROHIBITIONS AND MANDATORY DISCLOSURE – Pursuant to Government Code section 84308, a Councilmember shall not accept, solicit, or direct a campaign contribution of more than $500 from any party or their agent, or from any participant or their agent, while a proceeding involving a license, permit, contract, or other entitlement for use is pending before the City or for 12 months after a final decision is rendered in that proceeding. Any Councilmember who has received a campaign contribution of more than $500 within the preceding 12 months from a pa rty or their agent, or from a participant or their agent, must disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use their official position to influence the decision.

Pursuant to Government Code section 84308, subdivision (e), any party to a covered proceeding before the City Council is required to disclose on the record of the proceeding any campaign contribution, including aggregated contributions, of more than $500 made within the pre ceding 12 months by the party or their agent to any Councilmember. The disclosure shall be made as required by Government Code Section 84308, subdivision (e)(1) and California Code of Regulations, Title 2, section 18438.8. No party or their agent, and no p articipant or their agent, shall make a campaign contribution of more than $500 to any Councilmember during the covered proceeding or for 12 months after a final decision is made in that proceeding. The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the applicable requirements of the law.

CALL TO ORDER

FLAG SALUTE – Mayor Pro Tem Pearce

ROLL CALL

PRESENTATIONS/PROCLAMATIONS

1. Presentation of Proclamation declaring April as National Donate Life Month.

PUBLIC COMMENTS - This is an opportunity for the members of the public to address the City Council on any matter within the City Council’s jurisdiction that is not listed on the Agenda. In order for everyone to be heard, please limit your comments to 3 minutes or less, or 10 minutes per topic. Anyone wishing to be placed on the Agenda for a specific topic should contact the City Manager’s office and submit correspondence at least 10 days before the desired date of appearance.

CONSENT CALENDAR - Items considered routine in nature are to be placed upon the Consent Calendar. They will all be considered and voted upon in one vote as one item unless a Councilmember requests individual consideration. A Councilmember’s vote in favor of the Consent Calendar is considered and recorded as a separate affirmative vote in favor of each action listed. Motions in favor of adoption of the Consent Calendar are deemed to i nclude a motion to waive the reading of any ordinance or resolution on the Consent Calendar. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.

2. Administration - Approval - Minutes from the April 14, 2025, Council Meeting.

3. Administration - Approval – Award the Request for Proposals (RFP ) and approve the purchase of Cisco Network Hardware to AMS.NET for $81,278.02 plus shipping. 2 April 21, 2025 - 3 - 2:39 PM

4. Administration – Approval – Res 25-___, Approving an application to the California State Department of Housing and Community Development for funding in the amount of $500,000 under the HOME Program for First -Time Homebuyer (FTHB) Program Activity; and Authorizing the City Manager, or designee, to sign the application, execute the Standard Agreement, any Amend ments, and any related documents thereto, if selected for funding, as may be necessary to participate in the HOME Program as identified in the HOME Investment Partnerships Program (HOME) 2024 Notice of Funding Availability (NOFA) dated December 30, 2024.

5. Administration - Approval - Res. 25 -___, Establishing Governing Criteria for the Measure Y Oversight Committee.

6. Fire – Approval – Res. 25-___, Amending the 2024-2025 FY Fire Department Budget to reflect the $31,000 awarded in 2024 State Homeland Security Grant Program (SHSGP) to fund Fire Department radio equipment.

7. General Services – Approval – Res. 25 -___, Amending the City’s FY 2024 -2025 Position Allocation Plan by adding one (1) Senior Management Analyst Position and removing one (1) Management Analyst Position within the Police Department.

8. General Services – Authorize the City Manager to Approve hiring a Staff Analyst, currently vacant, in the Police Department at Step 5 of the Salary Range with an Effective Date of May 1, 2025.

9. Planning and Development Services – Approval – Final Acceptance for CIP 23 -14 Sierra Vista Sidewalk Improvement for a final contract cost of $772,410.14.

10. Planning and Development Services – Approval – Final Acceptance for CIP 21 -21 Sunnyside Avenue Street Improvements for a final contract cost of $1,845,372.22.

11. Police - Approval - Res. 25-___, Authorizing the Police Chief to execute the 2024-2025 Department of Justice Tobacco Grant Agreement and amend the Police Department budget to reflect the award of $84,500.00.

12. Public Utilities – Approval – Preliminary Engineer’s Report; and App roval – Res. 25- ___, a Resolution Declaring the City’s Intention to Levy and Collect the Annual Assessments for Landscape Maintenance District No. 1.

ADMINISTRATIVE ITEMS - Administrative Items are matters on the regular City Council Agenda other than Public Hearings.

13. Consider Approval – Award Recycling and Organic Material Collection, Processing, and Marketing Services Agreement to Mid Valley Disposal, and Authorize the City Manager to Execute the Agreement on Behalf of the City.

Staff: Glenn Eastes, Assistant Public Utilities Director Recommendation: Approve

14. Provide Direction – 2025/26 Budget Priorities – Measure Y Session #2.

Staff: Andrew Haussler, City Manager
Recommendation: Provide Direction

CITY MANAGER COMMENTS

COUNCIL COMMENTS
3 April 21, 2025 - 4 - 2:39 PM CLOSED SESSION - A “closed door” (not public) City Council meeting, allowed by State law, for consideration of pending legal matters and certain matters related to personnel and real estate transactions.

15. Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Case Name: Desiree Martinez v. City of Clovis, et al., Case No. 19CECG03855

16. Government Code Section 54957.6

CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Andy Haussler, Paul Armendariz, Amy Hance, Scott Cross
Employee organization: All bargaining units

RECONVENE INTO OPEN SESSION AND REPORT FROM CLOSED SESSION

ADJOURNMENT

FUTURE MEETINGS

Regular City Council Meetings are held at 6:00 P.M. in the Council Chamber. The following are future meeting dates:

May 5, 2025
May 12, 2025
May 19, 2025
4 5
AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

CLOVIS CITY COUNCIL MEETING

April 14, 2025 6:00 P.M. Council Chamber

Meeting called to order by Mayor Mouanoutoua at 6:01
Flag Salute led by Councilmember Bessinger

Roll Call: Present: Councilmembers Ashbeck, Basgall, Bessinger, Mayor Pro Tem Pearce Mayor Mouanoutoua

PUBLIC COMMENTS – 6:02

Steven Trevino, resident, spoke about the recent death of Agamjodh Singh Cheema and urged improvements to bike and pedestrian safety along Bullard Avenue.

Dr. Jeni-Ann Kren, resident, addressed traffic safety concerns following a second fatality in the area and emphasized the dangers of speeding and distracted driving.

Joann Franks, resident, spoke about ongoing traffic safety issues, particularly at the intersection of Peach and Nees.

Sue Sturgill , resident, thanked Mayor Pro Tem Pearce for removing certain books from the children’s library and asked whether Clovis is a Sanctuary City.

Daniella Torres, a Senior at Clovis West, thanked Council for the opportunity to attend and shared her experience as the President of the Latino Student Success Club.

Shelly Barnett Cash, resident, expressed concerns about speeding on Sierra Avenue and requested action to prevent future accidents.

Mayor Mouanoutoua acknowledged for the record several written correspondences submitted as public comment.

CONSENT CALENDAR – 6:12

Brian Wilson, a resident, spoke on Consent Calendar Item #3, requested more information regarding the audit and public disclosure requirements.

Eric Rollins, a resident, addressed Consent Calendar Item #4, seeking clarification on a proposed $181,578.50 expenditure, and wanted more detail beyond referencing the purchase of 32 mobile data computers.

Motion by Councilme mber Ashbeck, seconded by Councilmember Bessinger, that the items on the Consent Calendar be approved, including the waiver of the reading of the ordinance. Motion carried by unanimous vote.

1. Administration - Approval - Minutes from the April 7, 2025, Council Meeting. 6 AGENDA ITEM NO. 2.

PRELIMINARY - SUBJECT TO APPROVAL

2. Administration - Adopt - Ord. 25-05, Amending Section 10.3.03 of Chapter 10.3 of Title 10 of the Clovis Municipal Code Relating to the City Prohibited Acts in City Parks Regarding Dogs in Posted off-leash Areas. (Vote: 5-0)

3. Administration - Adopt - Ord. 25-06, Adding Section 3.3.703 to Article 7 of Chapter 3.3 of Title 3 of the Clov is Municipal Code pertaining to the Creation of a Measure Y Oversight Committee. (Vote: 5-0)

4. Administration – Approval – Award the Request for Proposals and approve the purchase of thirty-two (32) Mobile Data Computers to Ingram Technologies, LLC, for $181,578.50.

5. Finance – Receive and File – Investment Report for the Month of September 2024.

6. Finance – Receive and File – Treasurer’s Report for the Month of September 2024.

7. Finance – Receive and File – Investment Report for the Month of October 2024.

8. Finance – Receive and File – Treasurer’s Report for the Month of October 2024.

9. General Services – Approval – Res. 25-30, Authorizing the Execution of the Certificates and Assurances and Authorized Agent Forms for the Low Carbon Transit Operatio ns Program (LCTOP) and Submittal of One (1) Project for Fiscal Year 2024-2025.

10. General Services – Approval – Res. 25 -31, Approving and Setting Forth Allocation Requirements of Fresno Council of Governments for the Transit and Intercity Rail Capital Program (TIRCP) and Zero Emission Transit Capital Program (ZETCP).

11. General Services – Approval – Res. 25 -32, Adopting the FY 2025 -26 Consolidated Transportation Service Agency (CTSA) Operations and Program Budget (OPB) for Round Up Transit Services.

12. General Services – Approval - Claim Rejection of the General Liability Claim on behalf of Frank Hines.

13. Planning and Development Services – Approval – Final Acceptance for CIP 24 -13 New Bus Stops B1, for a final contract cost of $222,652.08.

ADMINISTRATIVE ITEMS – 6:18

6:18 ITEM 14 - Consider – Update on Creation of a Historic Preservation Board and Historic District and Provide Direction.

Shelly Barnett, resident, expressed support for preserving Clovis.

Brad Avery, resident, raised concerns about infrastructure issues like water pressure and sewer problems related to SB9 and new developments.

Brittany Darnell , resident, shared her experience with the challenging building process and expressed concerns about a historic district oversight could make it worse.

Julie Andrews, resident, questioned the criteria for historic district and asked whether the district would be based on historical significance or architectural integrity.

Sam Lucido, resident, emphasized his long history of development in Clovis and suggested that existing plans already provide adequate guidance without the need for a new committee or district.

Cora Shipley with the Business Organization of Old Town (B.O.O.T.) noted previous preliminary discussions on a historical committee and voiced concern that SB9 could change Old Town Clovis permanently.
7 AGENDA ITEM NO. 2.

PRELIMINARY - SUBJECT TO APPROVAL

Sayre Miller with the Historic Preservation Committee highlighted the goal of preserving Clovis’s iconic buildings, like the Carnegie Library.

Steven Trevino , resident, stressed the need to preserve Clovis’s history while addressing conflicting needs for development and shopping.

Mike Murphy, resident, supported the historic district to prevent developments like fourplexes.

Greg Newman with the Clovis Chamber of Commerce supported Option Four, believing the City already has the necessary tools in place.

Adam Holt, resident, pointed out a divide between residential and commercial property owners and advocated for balanced development that doesn’t discourage investment.

Scott Glenn, resident, addressed infrastructure strain and hopes future planning will support both preservation and neighborhood health.

The Council directed staff to engage further with the community to gather feedback, then return with ideas and options for how a historic district could be implemented both as part of the General Plan update and through potential interim steps.

CITY MANAGER COMMENTS – 7:46

City Manager Haussler announced several upcoming events, including the Fast and Furriest fundraiser for Miss Winkles Saturday, April 19, 2025, the Community Easter Luncheon on Sunday, April 20, 2025, at the Senior Center, and encouraged residents to partic ipate in two interactive General Plan community workshops on Wednesday, May 8, 2025, and Thursday, May 28, 2025, with more information available on the City’s website.

COUNCIL COMMENTS – 7:48

There was a consensus of the Council to direct staff to look into establishing Council term limits before the 2026 elections as well as to review the policies regarding mayoral protocols.

There was a consensus of the Council to bring back an ordinance for discussion regarding commercial copper wire theft, using the County and City of Fresno’s ordinance as a reference.

There was a consensus of the Council to look into the status of local businesses and potential impacts on sales tax revenue before finalizing the budget.

CLOSED SESSION – 8:09

Upon call, there was no public comment.

8 AGENDA ITEM NO. 2.

PRELIMINARY - SUBJECT TO APPROVAL

ITEM 15 - GOVERNMENT CODE SECTION 54956.8 CONFERENCE WITH REAL PROPERTY NEGOTIATORS PROPERTY: 3778 EAST BEHYMER, CLOVIS, CA 93619 AGENCY NEGOTIATORS: CITY MANAGER, CITY ATTORNEY, RYAN BURNETT NEGOTIATING PARTIES: BEHYMER/MINNEWAWA, LLC UNDER NEGOTIATION: PRICE AND TERMS

ITEM 16 - GOVERNMENT CODE SECTION 54957.6 CONFERENCE WITH LABOR NEGOTIATORS AGENCY DESIGNATED REPRESENTATIVES: ANDY HAUSSLER, AMY HANCE, SCOTT CROSS EMPLOYEE ORGANIZATION: ALL BARGAINING UNITS

RECONVENE INTO OPEN SESSION AND REPORT FROM CLOSED SESSION

No action taken.

ADJOURNMENT

Mayor Mouanoutoua adjourned the meeting of the Council to April 21, 2025.

Meeting adjourned: 8:55 p.m.

______________________________ ________________________________ Mayor City Clerk
9 AGENDA ITEM NO. 2.

TO: Mayor and City Council
FROM: Administration
DATE: April 21, 2025
SUBJECT: Administration - Approval – Award the Request for Proposals (RFP) and approve the purchase of Cisco Network Hardware to AMS.NET for $81,278.02 plus shipping.

ATTACHMENTS: None.

RECOMMENDATION
For the City Council to approve the purchase of Cisco Network hardware and award the Request for Proposal to AMS.NET for $81,278.02 plus shipping.

EXECUTIVE SUMMARY
Included in the 2024 -2025 Budget are funds to replace Cisco Network Switches and other network devices that run most of the City’s network and telecommunications services. This network equipment has been in operation for several years and has met its life expectancy.

Staff requested proposals and received nine (9) responses with AMS.NET submitting the lowest- cost, responsible proposal.

BACKGROUND
The city’s current network infrastructure has been built out with network routers, switches and other components that provide network resiliency and connectivity to all city locations including the City Hall campus area, Fire Stations, Corporation Yard, Animal Services, Landfill, and others.

This includes access from each site to city systems like the Finance System, email, internet, telecommunications services, and connections to other agencies. Typically, this network equipment has a six (6) to ten (10) year life expectancy.

To ensure the stability and reliability of the network, sta ff conducts an annual assessment to determine which network devices:

 Are no longer supported or have been categorized as end-of-life,  Will have limited support options within the next 18-24 months,  Or if any device is no longer able to keep up with current operations.

10 AGENDA ITEM NO. 3.

Staff then prioritizes those with the highest impact on operations for replacement with new network equipment that would best support city services over the next six plus years and allow for future growth.

In March 2025, staff went ou t with a Request for Proposals (RFP) for the replacement Cisco network hardware using the City’s Online Bidding system. A total of nine (9) proposals were received. In an ‘apples to apples’ comparison of the proposals, the pricing (including tax) for the equipment and shipping was as follows:

VENDOR NAME TOTAL
AMS.NET, LLC. $81,278.02
Axelliant LLC $88,035.92
Saitech Inc $88,182.60
BEARCloud Inc $95,935.59
Questivity, Inc $115,061.26
IT Devices Online, Inc. $121,703.01
accel bi corporation $124,500.71
Coquina Labs Inc. $137,093.27
TAILORBIRD VENTURES $162,914.24

Staff is recommending AMS.NET as they submitted the lowest -priced, responsible proposal.

They are a certified Cisco ‘Gold Integrator’ Partner and have met all the requirements of RFP.

FISCAL IMPACT
The total cost for the Cisco network equipment is $81,278.02 plus shipping. Funds have been allocated in the IT Division budget.

REASON FOR RECOMMENDATION
The current network switches have met their normal life expectancy and will n o longer be supported by the vendor. Staff went out with an RFP for replacement Cisco Hardware and Axelliant LLC submitted the lowest-priced, responsible proposal.

ACTIONS FOLLOWING APPROVAL
Staff will order the network equipment; upon receipt, it will be installed and configured to run the City’s network and telecommunications systems and services.

CONFLICT OF INTEREST
None.

Prepared by: Jesse Velez, I.T. Deputy Director

Reviewed by: City Manager AH

11 AGENDA ITEM NO. 3.

TO: Mayor and City Council
FROM: Administration
DATE: April 21, 2025
SUBJECT: Administration – Approval – Res 25-___, Approving an application to the California State Department of Housing and Community Development for funding in the amount of $500,000 under the HOME Program for First-Time Homebuyer (FTHB) Program Activity ; and Authorizing the City Manager , or designee, to sign th e application, execute the Standard Agreement , any Amendments, and any related documents thereto , if selected for funding , as may be necessary to participate in the HOME Program as identified in the HOME Investment Partnerships Program (HOME) 2024 Notice o f Funding Availability (NOFA) dated December 30, 2024.

ATTACHMENTS: 1. Resolution

RECOMMENDATION
For the City Council to authorize the submission of an application to the California State Department of Housing and Community Development (HCD) for funding under the HOME Investment Partnerships Program; and authorizing the City Manager, or his designee, to execute the Standard Agreement if selected for funding , any Amendments thereto , and any related documents necessary to participate in the HOME Investment Partnerships Program.

EXECUTIVE SUMMARY
On December 30, 2024, the California Department of Housing and Community Development (HCD) issued a Notice of Funding Availability (NOFA) regarding the availability of funds under the HOME Investment Partnership (HOME) Program. HOME Program funds can be used for affordable housing activities for low-income households.

Staff proposes to submit an application for HOME Program in the amount of $500,000 to provide downpayment assistance to eligible first -time homebuyers. Funds will be provided to assist up to 5 first-time low-income homebuyers. The Clovis City Council must pass authorizing legislation allowing the submission of an application for funding under the HOME Program.

12 AGENDA ITEM NO. 4.

BACKGROUND
The HOME Investment Partnerships Program (HOME) Program, is a federally funded program, as provided by the U.S. Department of Housing and Urban Development. Funds are provided to the State of California HCD to then award the funds through a competitive process to cities, such as the City of Clovis, and other eligible entities. HOME Program funds can be used for a variety of programs such as housing development, downpayment assistance, housing rehabilitation, or rental assistance.

Staff recommends the submittal of an application for downpayment assistance for low -income first-time homebuyers to help meet the needs of lower income households looking to become homeowners. The City is authorized to apply for up to $500,000 in HOME Program funds. Of this amount, a total of $487,500 is for downpayment assistance and related costs, and a maximum of up to $12,500 (2.5%) will be set aside for administrative/staff expenses. It is estimated that this will assist up to 5 homebuyers, at an average of about $ 97,000 in HOME Program funds per home. The maximum home value assisted is set by the program, and currently is $394,250 for the Clovis area.

City staff also intends to partner with the developers of 135 Osmun Senior Housing Project, AHDC and Fresno Housing, to submit a Development Application to this same HOME Program NOFA. The applications will be scored separately under different target programs.

FISCAL IMPACT
There is no fiscal impact to the City’s budget. If HOME Program funds are awarded, City staff will request a budget amendment to include the awarded funds in the City’s budget.

REASON FOR RECOMMENDATION
The recommended action will help the City provide additional needed financing to create homeownership opportunities that do not currently exist.

ACTIONS FOLLOWING APPROVAL
City staff will prepare the HOME Program A pplication for submittal by the due date of May 22, 2025.

CONFLICT OF INTEREST
None.

Prepared by: Claudia Cázares, Housing Programs Manager

Reviewed by: City Manager AH

13 AGENDA ITEM NO. 4.

Attachment 1
RESOLUTION 25-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS

APPROVING THE SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME); AND IF SELECTED,

THE EXECUTION OF A STANDARD AGREEMENT, ANY AMENDMENTS THERETO, AND

OF ANY RELATED DOCUMENTS NECESSARY TO PARTICPATE IN THE HOME

PROGRAM

WHEREAS, The California Department of Housing and Community Development (the “Department”) is authorized to allocate HOME Investment Partnerships Program (“HOME”) funds made available from the U.S. Department of Housing and Urban Development (“HUD”).

HOME funds are to be used for the purposes set forth in Title II of the Cranston -Gonzalez National Affordable Housing Act of 1990, in federal implementing regulations set forth in Title 24 of the Code of Federal Regulations, part 92, and in Title 25 of the California Code of Regulations commencing with section 8200.; and

WHEREAS, On December 30, 2024, the Department issued a Notice of Funding Availability announcing the availability of funds under the HOME program (the “NOFA”), as amended on February 11, 2025; and

WHEREAS, In response to the NOFA , the City of Clovis, a municipal corporation (the “Applicant”), wishes to apply to the Department for, and receive an allocation of, HOME funds.

NOW, THEREFORE, BE IT RESOLVED, by the City of Clovis:

1. In response to the above-referenced HOME NOFA, the Applicant shall submit an Application to the Department to participate in the HOME program and for an allocation of funds not to exceed Five Hundred Thousand Dollars ($500,000.00) for the following activities and/or programs:

First-Time Homebuyer Program – to provide Acquisition -only Down Payment Assistance, as awarded to HOME eligible applicants to provide individual loans to homebuyers to purchase modest dwellings selected from the open market to be located in the City of Clovis city limits.

2. If the Application for funding is approved, then the Applicant hereby agrees to use the HOME funds for eligible activities in the manner presented in its Application as approved by the Departmen t in accordance with the statutes and regulations cited above. The Applicant will also execute a Standard Agreement with the Department, any amendments thereto, and any and all other documents or 14 AGENDA ITEM NO. 4.

3. instruments necessary or required by the Department or HUD for participation in the HOME program.

4. The Applicant hereby authorizes and directs Andrew Haussler, City Manager, to execute, in the name of the Applicant, the HOME Standard Agreement, other HOME-related contracts and conveyances, and any subsequent amend ments thereto.

5. The Applicant hereby authorizes Paul Armendariz, Interim Assistant City Manager, or Chad McCollum, Director, Economic Development, Housing and Communications Department, or their designee, to execute in the name of the Applicant, drawdown requests and any other HOME Program form requiring a signature, as may be required by the Department from time to time.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on _________, 2025, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

______________________________ ______________________________ Mayor City Clerk

15 AGENDA ITEM NO. 4.

TO: Mayor and City Council
FROM: Administration
DATE: April 21, 2025
SUBJECT: Administration - Approval - Res. 25- , Establishing Governing Criteria for the Measure Y Oversight Committee.

ATTACHMENTS: 1. Redlined Resolution for Measure Y Oversight Committee Criteria

2. Resolution 25- for Measure Y Oversight Committee Criteria

RECOMMENDATION
For the City Council to adopt Resolution 25 - , establishing governing criteria for the Measure Y Oversight Committee.

EXECUTIVE SUMMARY
The City Council is being asked to adopt a Resolution establishing the governing criteria for the formation and operation of the Measure Y Oversight Committee. Measure Y, approved by voters in November 2024, authorized a one percent (1.0%) Transactions and Use Tax to support various City services. To promote transparency and accountability in the use of these funds, the City Council has elected to form a citizen oversight committee. The committee will be composed of five members and will serve in an advisory capacity, reviewing and reporting on Measure Y expenditures at least twice annually. The Resolution will outline the committee’s roles, responsibilities, and membership requirements, with provisions that may be amended by future Council resolutions as needed.

BACKGROUND
On November 5, 2024, Clovis voters approved Measure Y, establishing a one percent (1.0%) Transactions and Use Tax to support City services. At that time, no oversight committee existed to monitor the use of these funds. On January 21, 2025, the City Council directed staff to explore the formation of a Measure Y Oversight Committee to promote transparency and accountability.

On March 4, 2025, the Council outlined criteria for the committee’s structure and instructed staff to prepare a formal ordinance. Additional provisions were added to the resolution on April 7, 2025, as reflected in the redline version. At that same meeting, the Council introduced an ordinance to add Section 3.3.703 to Article 7 of Chapter 3.3 of Title 3 of the Clovis Municipal Code, formally establishing the Measure Y Oversight Committee. The ordinance was adopted on April 14, 2025.
16 AGENDA ITEM NO. 5.

The attached Resolution outlines key provisions and criteria for the functioning of the Measure Y Oversight Committee.

The following criteria and provisions shall be applicable to the Measure Y Oversight Committee created by Clovis Municipal Code section 3.3.703:

(a) The committee will consist of five voting members, with ea ch Councilmember recommending appointment of one member of the committee. In addition, a member of the City of Clovis Youth Commission, as recommended by the Youth Commission, shall serve as an ex-officio non-voting member of the committee. Appointments shall be approved by majority vote of a quorum of the City Council.

(b) Committee members will serve at the pleasure of their recommending Councilmember and the City Council, and may be re -appointed, removed, or replaced without cause and without notice or a right to appeal as recommended by a Councilmember and approved by majority vote of a quorum of the City Council. (c) Committee members, except the non -voting commissioner from the Youth Commission, must be at least 18 years old and be residents of Clovis for a t least two (2) years at the time of appointment and remain residents of Clovis while serving on the committee, but no other qualifications are required. (d) A formal application process may be created and utilized by any Councilmember if desired in selecting a recommended appointee, but Councilmembers have full discretion in selecting their recommended appointment(s). (e) Committee members shall not receive compensation from the City or otherwise for service on the committee.
(f) There shall be no term for committee member appointments, and committee members may serve until a successor is appointed to serve. Any vacancy on the committee shall be filled as provided in (a) above with a recommended appointment by the applicable recommending Councilmember (or successor to the applicable recommending Councilmember).
(g) The committee’s role is strictly advisory to the City Council and may include reviewing City Council approved budgets and budgeted Measure Y expenditures, annual audited City financial reports detailing actual M easure Y expenditures and receiving reports or presentations from City staff regarding Measure Y expenditures. (h) The committee shall elect a Chair and Vice-Chair to preside at committee meetings.

The committee will meet no less than twice a year – once in December or January based on the availability of annual financial reports to review prior fiscal year expenditures, and again in July or August to review the proposed Measure Y expenditures in the approved City budget for the current fiscal year. 17 AGENDA ITEM NO. 5.
(i) The committee will report its findings on the expenditure of Measure Y funds to the City Council at least annually. Findings of the committee shall be approved by majority vote of a quorum of the voting members of the committee. (j) The committee shall have no other function or authority except as specifically authorized in Clovis Municipal Code section 3.3.703 (as may be modified) or this resolution (as may be modified).
(k) The committee has been established by City Council ordinance and meetings will be conducted in accordance with applicable public meeting laws, including the Ralph M. Brown Act (Gov. Code section 54950, et seq.), and be open to the public and noticed, and minutes of the meetings will be kept.
(l) The committee shall remain in existence and meet to review expenditures for as long as the Transactions and Use Tax described in Clovis Municipal Code section

3.3.702 is collected.

The criteria and provisions set forth herein for the Measure Y Oversight Committe e may be modified by a resolution or ordinance duly approved by a majority of the total membership of the City Council.

FISCAL IMPACT
None.

REASON FOR RECOMMENDATION
The Measure Y Oversight Committee is being recommended to ensure transparency and accountability in the use of funds generated by Measure Y.

ACTIONS FOLLOWING APPROVAL
Following the adoption of the resolution establishing the criteria for the Measure Y Oversight Committee, staff will begin developing the formal application process and prepare to open the application period for interested Clovis residents.

CONFLICT OF INTEREST
None.

Prepared by: Briana Parra, City Clerk
Reviewed by: City Manager AH
18 AGENDA ITEM NO. 5.

RESOLUTION 25-__
RE

SOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS

ESTABLISHING GOVERNING CRITERIA FOR THE

MEASURE Y OVERSIGHT COMMITTEE
WHE
REAS, at the November 5, 2024, municipal election the voters of the City of Clovis approved a ballot measure known as Measure Y for a one percent (1.0%) Transactions and Use Tax as authorized by applicable law; and
W
HEREAS, upon voter approval of Measure Y an ordinance was adopted as required by applicable provisions of the California Revenue and Taxation Code known as the “Transactions and Use Tax Law” (Revenue and Taxation Code section 7251, et. seq.) governing the imposition and collection of the tax, and Article 7 was added to Chapter 3.3 of Title 3 of the Clovis Municipal Code imposing the new tax; and
W
HEREAS, notwithstanding the fact Measure Y is a general tax and an oversight committee was not approved by the voters as a requirement or condition for the new tax, the City Council adopted Ordinance 25-06 on April 14, 2025, creating an oversight committee to review the expenditures of the revenue generated by the new Transactions and Use Tax approved by the voters and codified in Section 3.3.702 of the Clovis Municipal Code.

N
OW, THEREFORE, the City Council of the City of Clovis hereby resolves as follows:

1. T
he following criteria and provisions shall be applicable to the Measure Y Oversight Committee created by Clovis Municipal Code section 3.3.703:
(a) The committee will consist of five voting members, with each Councilmember recommending appointment of one member of the committee. In addition, a member of the City of Clovis Youth Commission, as recommended by the Youth Commission, shall serve as an ex-officio non-voting member of the committee. Appointments shall be approved by majority vote of a quorum of the City Council.
(b) Committee members will serve at the pleasure of their appointingrecommending Councilmember and the City Council, and may be re-appointed, removed, or replaced without cause and without notice or a right to appeal as recommended by a Councilmember and approved by majority vote of a quorum of the City Council. (c) Committee members, except the non-voting commissioner from the Youth Commission, must be at least 18 years old and be residents of Clovis for at least two (2) years at the time of appointment and remain residents of Clovis while serving on the committee, but no other qualifications are required.
(d) A formal application process may be created and utilized by any Councilmember if desired in selecting a recommended appointee, but Councilmembers have full discretion in selecting their recommended appointment(s).
(e) Committee members shall not receive compensation from the City or otherwise for service on the committee.

ATTACHMENT 1 19
AGENDA ITEM NO. 5.
(f) There shall be no term for committee member appointments, and committee members may serve until a successor is appointed to serve. Any vacancy on the committee shall be filled as provided in (a) above with a recommended appointment by the applicable recommending Councilmember (or successor to the applicable recommending Councilmember). (g) The committee’s role is strictly advisory to the City Council and may include reviewing City Council approved budgets and budgeted Measure Y expenditures, annual audited City financial reports detailing actual Measure Y expenditures, and receiving reports or presentations from City staff regarding Measure Y expenditures. (h) The committee shall elect a Chair and Vice-Chair to preside at committee meetings. The committee will meet no less than twice a year – once in December or January based on the availability of annual financial reports to review prior fiscal year expenditures, and again in July or August to review the proposed Measure Y expenditures in the approved City budget for the current fiscal year.
(i) The committee will report its findings on the expenditure of Measure Y funds to the City Council at least annually. Findings of the committee shall be approved by majority vote of a quorum of the voting members of the committee.
(j) The committee shall have no other function or authority except as specifically authorized in Clovis Municipal Code section 3.3.703 (as may be modified) or this resolution (as may be modified).
(k) The committee has been established by City Council ordinance and meetings will be conducted in accordance with applicable public meeting laws, including the Ralph M. Brown Act (Gov. Code section 54950, et seq.), and be open to the public and noticed, and minutes of the meetings will be kept.
(l) The committee shall remain in existence and meet to review expenditures for as long as the Transactions and Use Tax described in Clovis Municipal Code section 3.3.702 is collected.

2. The criteria and provisions set forth herein for the Measure Y Oversight Committee may be modified by a resolution or ordinance duly approved by a majority of the total membership of the City Council.
**********************************************

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on April __, 2025, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

______________________________ ______________________________ Mayor City Clerk
20 AGENDA ITEM NO. 5.

ATTACHMENT 2
RESOLUTION 25-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS

ESTABLISHING GOVERNING CRITERIA FOR THE

MEASURE Y OVERSIGHT COMMITTEE

WHEREAS, at the November 5, 2024, municipal election the voters of the City of Clovis approved a ballot measure known as Measure Y for a one percent (1.0%) Transactions and Use Tax as authorized by applicable law; and

WHEREAS, upon voter approval of Measure Y an ordinance was adopted as required by applicable provisions of the California Revenue and Taxation Code known as the “Transactions and Use Tax Law” (Revenue and Taxation Code section 7251, et. seq.) governing the imposition and collection of the tax, and Ar ticle 7 was added to Chapter 3.3 of Title 3 of the Clovis Municipal Code imposing the new tax; and

WHEREAS, notwithstanding the fact Measure Y is a general tax and an oversight committee was not approved by the voters as a requirement or condition for the new tax, the City Council adopted Ordinance 25-06 on April 14, 2025, creating an oversight committee to review the expenditures of the revenue generated by the new Transactions and Use Tax approved by the voters and codified in Section 3.3.702 of the Clovis Municipal Code.

NOW, THEREFORE, the City of Clovis hereby resolves as follows:

1. The following criteria and provisions shall be applicable to the Measure Y Oversight Committee created by Clovis Municipal Code section 3.3.703:
(a) The committee will consist of five voting members, with each Councilmember recommending appointment of one member of the committee. In addition, a member of the City of Clovis Youth Commission, as recommended by the Youth Commission, shall serve as an ex -officio non-voting member of the committee. Appointments shall be approved by majority vote of a quorum of the City Council. (b) Committee members will serve at the pleasure of their recommending Councilmember and the City Council, and may be re -appointed, removed, or replaced w ithout cause and without notice or a right to appeal as recommended by a Councilmember and approved by majority vote of a quorum of the City Council. (c) Committee members, except the non -voting commissioner from the Youth Commission, must be at least 18 years old and be residents of Clovis for at least two (2) years at the time of appointment and remain residents of Clovis while serving on the committee, but no other qualifications are required. (d) A formal application process may be created and utilized by any C ouncilmember if desired in selecting a recommended appointee, but Councilmembers have full discretion in selecting their recommended appointment(s). (e) Committee members shall not receive compensation from the City or otherwise for service on the committee.
(f) There shall be no term for committee member appointments, and committee members may serve until a successor is appointed to serve. Any vacancy on the committee shall 21 AGENDA ITEM NO. 5.
be filled as provided in (a) above with a recommended appointment by the applicable recommending Councilmember (or successor to the applicable recommending Councilmember).
(g) The committee’s role is strictly advisory to the City Council and may include reviewing City Council approved budgets and budgeted Measure Y expenditures, annual audited City financial reports detailing actual Measure Y expenditures and receiving reports or presentations from City staff regarding Measure Y expenditures. (h) The committee shall elect a Chair and Vice -Chair to preside at committee meetings.

The committee will m eet no less than twice a year – once in December or January based on the availability of annual financial reports to review prior fiscal year expenditures, and again in July or August to review the proposed Measure Y expenditures in the approved City budget for the current fiscal year. (i) The committee will report its findings on the expenditure of Measure Y funds to the City Council at least annually. Findings of the committee shall be approved by majority vote of a quorum of the voting members of the committee.
(j) The committee shall have no other function or authority except as specifically authorized in Clovis Municipal Code section 3.3.703 (as may be modified) or this resolution (as may be modified).
(k) The committee has been established by City Council ordinan ce and meetings will be conducted in accordance with applicable public meeting laws, including the Ralph M.

Brown Act (Gov. Code section 54950, et seq.), and be open to the public and noticed, and minutes of the meetings will be kept.
(l) The committee shall remain in existence and meet to review expenditures for as long as the Transactions and Use Tax described in Clovis Municipal Code section 3.3.702 is collected.

2. The criteria and provisions set forth herein for the Measure Y Oversight Committee may be modified by a resolution or ordinance duly approved by a majority of the total membership of the City Council.
* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on April 21, 2025, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

_________________________________ _______________________________ Mayor City Clerk
22 AGENDA ITEM NO. 5.

TO: Mayor and City Council
FROM: Fire Department
DATE: April 21, 2025
SUBJECT: Fire – Approval – Res. 25 -___, Amending the 2024 -2025 FY Fire Department Budget to reflect the $31,000 awarded in 2024 State Homeland Security Grant Program (SHSGP) to fund Fire Department radio equipment.

ATTACHMENTS: 1. Res. 25-___

RECOMMENDATION
For the City Council to approve a resolution amending the 2024-2025 Budget for the Fire Department to include the awarded $31,000 from SHSGP.

EXECUTIVE SUMMARY
The State Homeland Security Grant Program (SHSGP) awards monies to enhance the ability of states, territories, and urban areas to prepare for, prevent, and respond to terrorist attack s and other major disasters. These funds are used for preparedness planning, equipment acquisition, training, exercises, management, and administration.

Within this grant, radios are specifically identified and funded as a method for the Fire Department to replace and improve existing communication infrastructure to better prepare for and respond to emergencies. The City of Clovis Fire Department will utilize the $ 31,000 from 2024 for portable radios in accordance with established SHSGP guidelines.

BACKGROUND
As a member of the Local Area Approval Authority, Clovis Fire Department has received $31,000 awarded in 2024 for portable radios and programming.

FISCAL IMPACT
The Fire Department Emergency Preparedness, 61000 -68604 Section, budget would be increased by $31,000.

REASON FOR RECOMMENDATION
The SHSGP award has enabled the Fire Department to continue placing essential equipment into frontline service as outlined by the Governor’s Office of Emergency Services. 23 AGENDA ITEM NO. 6.

ACTIONS FOLLOWING APPROVAL
Staff will proc eed to process the purchases approved under SHSGP and process request for reimbursement, when appropriate.

CONFLICT OF INTEREST
None.

Prepared by: Katie Krahn, Sr. Management Analyst

Reviewed by: City Manager AH

24 AGENDA ITEM NO. 6.

RESOLUTION 25-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS
APPROVING THE AMENDEMENT OF THE 2024-2025 FY FIRE DEPARTMENT BUDGET

WHEREAS, the City Council previously approved the 2024 -2025 FY budget on June 10, 2024; and

WHEREAS, the budget for the Fire Department did not include revenues associated with the State Homeland Security Grant Program (also known as SHSGP); and

WHEREAS, the Fire Department is responsible for providing public safety services including communications; and

WHEREAS, the SHSGP provides an effective avenue to secure the necessary equipment needed by the Fire Department to ensure clear radio communications to effectively communicate during emergency operations; and

WHEREAS, the purchase expense incurred by the Fire Department for equipment will be paid by SHSGP at a rate of 100% to meet the obligations of the SHSGP.

NOW, THEREFORE, BE IT RESOLVED , that the City of Clovis Council shall amend the 2024-2025 FY Fire Department budget as provided in Attachment A for the “Summary of Expenditures by Department” and the “Summary of Expenditures by Fund”.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on April 21, 2025, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

______________________________ ______________________________ Mayor City Clerk

ATTACHMENT 1 25
AGENDA ITEM NO. 6.

SUMMARY OF EXPENDITURE BY DEPARTMENT

Department

Fire (61000-68604) $31,000

Total Expenditures by Department $31,000

SUMMARY OF EXPENDITURES BY FUND

Fund

General Fund (63000-45043) $31,000

Total Expenditures by Fund $31,000

ATTACHMENT A 26
AGENDA ITEM NO. 6.

TO: Mayor and City Council
FROM: General Services Department
DATE: April 21, 2025
SUBJECT: General Services – Approval – Res. 25 -___, Amending the City’s FY 2024-2025 Position Allocation Plan by adding one (1) Senior Management Analyst Position and removing one (1) Management Analyst Position within the Police Department.

ATTACHMENTS: 1. Resolution 25-___ Position Allocation Plan

RECOMMENDATION
For City Council to approve a resolution amending the City’s FY 2024 -2025 position allocation plan by adding one (1) Senior Management Analyst position and removing one (1) Management Analyst position within the Police Department.

EXECUTIVE SUMMARY
The Management Analyst incumbent in the Police Department has been assigned significant additional duties and responsibilities beyond the scope of the current classification.

Consequently, reclassifying the position to Senior Management Analyst is deemed a ppropriate and approved by the City Manager. It is recommended that the City’s Position Allocation Plan be amended to add one (1) Senior Management Analyst position and eliminate one (1) Management Analyst position in the Police Department. Council approval is required for changes to the Position Allocation Plan.

BACKGROUND
Personnel has recently evaluated the responsibilities and work being performed by a Management Analyst in the Police Department as part of a classification review. The nature and scope of duties currently performed by the Management Analyst incumbent is at a depth/breath greater than the current classification encompasses. This reflects evolutions within the Department associated with City growth, increasing regulations, the incumbent’s skill set, and the level of work necessary to effectively coordinate projects and programs.

The incumbent is now performing duties more in line with a Senior Management Analyst that includes accountability of Department wide programs of increased complexity and expanded scope. The programs now demand more independent administration and management as 27 AGENDA ITEM NO. 7.

POST regulations become increasingly intricate and detailed due to legislative changes. The incumbent also directs, evaluates, and coordinates the workload of an Administrative Assistant, along with overseeing the department budget, which are beyond the scope of a Management Analyst.

FISCAL IMPACT
The fiscal impact of salary and benefits for the remainder of FY 2 024-2025 is approximately an additional $2,500. There are adequate funds in the Police Department budget to cover the costs of this position for this fiscal year.

REASON FOR RECOMMENDATION
The addition of one (1) Senior Management Analyst position and the elimination of one (1) Management Analyst position reflects the level of responsibility of the incumbent in the Police Department. The re-classification and additional compensation require Council approval.

ACTIONS FOLLOWING APPROVAL
The position allocation for the Police Department will be modified as noted in Attachment 1.

CONFLICT OF INTEREST
None.

Prepared by: Lori Shively, Deputy General Services Director

Reviewed by: City Manager AH

28 AGENDA ITEM NO. 7.

ATTACHMENT 1
RESOLUTION 25-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING AMENDMENTS TO THE CITY’S FY 2024-2025 POSITION ALLOCATION PLAN

WHEREAS, the FY 2 024-2025 Position Allocation Plan in the Police Department was approved as part of the FY 2024-2025 City Budget adoption process; and

WHEREAS, a review of the staffing needs for the Police Department indicates that the addition of one (1) Senior Management Analyst position and the removal of one (1) Management Analyst position is necessary in order to provide the support needed for the Police Department; and

WHEREAS, amending the City’s adopted FY 2024-2025 Position Allocation Plan requires City Council authorization.

NOW, THEREFORE, BE IT RESO LVED, by the City of Clovis that the City’s FY 2 024- 2025 Position Allocation Plan shall be amended as noted in Attachment A.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on April 21, 2025, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

______________________________ ______________________________ Mayor City Clerk

29 AGENDA ITEM NO. 7.

ATTACHMENT A
POSITION ALLOCATION ADJUSTMENT BY DEPARTMENT FY 2024-2025

DEPARTMENT NUMBER OF POSITIONS

Police Department

Add: Senior Management Analyst 1.0

Delete: Management Analyst 1.0

30 AGENDA ITEM NO. 7.

TO: Mayor and City Council
FROM: General Services Department
DATE: April 21, 2025
SUBJECT: General Services – Authorize the City Manager to Approve hiring a Staff Analyst, currently vacant, in the Police Department at Step 5 of the Salary Range with an Effective Date of May 1, 2025.

ATTACHMENTS: None.

RECOMMENDATION
For the City Council to authorize the City Manager to approve hiring a Staff Analyst , currently vacant, in the Police Department at Step 5 of the Salary Range with an effective date of May 1, 2025.

EXECUTIVE SUMMARY
The Clovis Police Department needs to fill a vacant full-time Staff Analyst position. The applicant on the recruitment eligible list is a current contract employee who was hired in 2023. Given the applicant's level of experience and work history, the Department recommends hiring them at Step 5. Initial appointments above Step 3 of the salary range require Council authorization.

BACKGROUND
On June 16, 2023, the Clovis Police Department hired a contract Marketing and Communications Coordinator to oversee promotions, donation campaigns, and various outreach efforts for Miss Winkles Pet Adoption Center. The contract employee brings experience and training in marketing and public relations and frequently collaborates with other departments across the City. Given the employee's level of experience and current salary, the Department recommends hiring the applicant at Step 5.

FISCAL IMPACT
There will be no additional fiscal impact on the department, as the applicant is currently earning a salary higher than Step 5 and receiving health benefits.

REASON FOR RECOMMENDATION
Pursuant to the Clovis Municipal Code and Personnel Regulations, the City Council must authorize the City Manager to make personnel appointments in the competitive service at salary 31 AGENDA ITEM NO. 8.
levels beyond Step 3 of the salary range. The employee is highly qualified and a significant asset to the City’s workforce.

ACTIONS FOLLOWING APPROVAL
A Personnel Action Form will be submitted to Personnel and the City Manager for approval.

CONFLICT OF INTEREST
None.

Prepared by: Lori Shively, Deputy General Services Director

Reviewed by: City Manager AH

32 AGENDA ITEM NO. 8.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: April 21, 2025
SUBJECT: Planning and Development Services – Approval – Final Acceptance for CIP 23-14 Sierra Vista Sidewalk Improvement for a final contract cost of $772,410.14.

ATTACHMENTS: 1. Vicinity Map

RECOMMENDATION
For the City Council to accept the work performed as complete and authorize the recording of the notice of completion for this project.

EXECUTIVE SUMMARY
The project included furnishing all labor, materials, services and equipment, and performing all work necessary as specified for, but not be limited to, the installation of concrete sidewalks, construction of concrete curb ramps, and restoration of driveways to be in compliance with current ADA standards at multiple locations in the neighborhood near Sierra Vista Elementary School.

BACKGROUND
Bids were received on August 27, 2024, and the project was awarded by the City Council to the lowest responsible bidder, Dave Christian Construction, Inc., on September 16, 2024. The project was completed in accordance with the construction documents and the contracto r has submitted a request for acceptance of the project.

33 AGENDA ITEM NO. 9.

FISCAL IMPACT

1. Award $606,000.00

2. Additions or Reductions to Contract ($10,778.00)

3. Contract Change Orders $177,198.14
i. T&M for concrete work $2,145.54
ii. Curb & gutter at new price $63,960.00
iii. New curb & asphalt plug $46,281.70
iv. Additional demo for unforeseen cond. $24,009.00
v. Balancing change order $40,801.90
___________
Final Contract Cost $772,410.14

Most of the change order costs were associated with additional concrete work needed to modify existing residential drive approaches to meet City standards. The project design attempted to limit the modifications to the drive approaches to save costs and st ay within budget. It was determined in the field it was prudent to bring the drive approaches up to standard and City acquired additional funding to do so. The project including the Contract Change Orders is fully supported by Active Transportation Program Funding (ATP) through the City Community Investment Program.

REASON FOR RECOMMENDATION
The Public Utilities Department, the City Engineer, the Engineering Inspector, and the Project Engineer agree that the work performed by the contractor is in accordance with the project plans and specifications and has been deemed acceptable. The contractor, Dave Christian Construction, Inc., has requested final acceptance from the City Council.

ACTIONS FOLLOWING APPROVAL

1. The Notice of Completion will be recorded; and

2. All retention funds will be released pursuant to Federal requirements and the Prompt Payment of Funds Withheld to Subcontractors clause of the Local Assistance Procedures Manual.

CONFLICT OF INTEREST
None.

Prepared by: Logan Welch, Engineering Inspector

Reviewed by: City Manager AH

34 AGENDA ITEM NO. 9.

Attachment 1
35 AGENDA ITEM NO. 9.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: April 21, 2025
SUBJECT: Planning and Development Services – Approval – Final Acceptance for CIP 21-21 Sunnyside Avenue Street Improvements for a final contract cost of $1,845,372.22.

ATTACHMENTS: 1. Vicinity Map

RECOMMENDATION
For the City Council to accept the work performed as complete and authorize the recording of the notice of completion for this project.

EXECUTIVE SUMMARY
This project involved street improvements on Sunnyside Avenue from Barstow Avenue to Third Street, approximately ±0.75 miles. Construction included furnishing all labor, materials, services and equipment, and performing all work necessary as specified for, but not be limited to, pulverizing existing asphalt, widening to its ultimate configuration the segment of Sunnyside Avenue between Bullard and Gibson Avenues, water meter and fire hydrant relocation, base grading, asphalt concrete paving, adjustment of e xisting manholes and water valves to finish grade, removal and replacement of existing traffic signal loops, concrete curb and gutter, concrete curb ramps, valley gutters, sidewalk, and new pavement markings.

BACKGROUND
Bids were received on May 21st, 2024, and the project was awarded by the City Council to the low bidder, Cal Valley Construction, Inc., on June 3 rd, 2024. The project was completed in accordance with the construction documents and the contractor has submitted a request for acceptance of the project.

36 AGENDA ITEM NO. 10.

FISCAL IMPACT

1. Award $1,824,639.40

2. Cost decrease resulting from differences between estimated quantities used for award and actual quantities installed ($39,818.10)

3. Contract Change Orders $60,550.92

4. Liquidated Damages Assessed $0.00
______________
Final Contract Cost $1,845,372.22

REASON FOR RECOMMENDATION
The Public Utilities Department, the City Engineer, the Engineering Inspector, and the Project Engineer agree that the work performed by the contractor is in accordance with the construction documents and has been deemed acceptable. The contractor, Cal Valley Construction, Inc., has requested final acceptance from the City Council.

ACTIONS FOLLOWING APPROVAL

1. The Notice of Completion will be recorded; and

2. All remaining retention funds will be released no later than 35 calendar days following recordation of the notice of completion, provided no liens have been filed. Retention funds may be released within 60 days after the date of completion, provided no liens have been filed, with “completion” defined as the earlier of either (a) beneficial u se and occupancy and cessation of labor, or (b) acceptance by the City Council per Public Contract Code Section 7107(c)(2).

CONFLICT OF INTEREST
None.

Prepared by: Jonny Wesson, Engineering Inspector

Reviewed by: City Manager AH

37 AGENDA ITEM NO. 10.

Attachment 1
38 AGENDA ITEM NO. 10.

TO: Mayor and City Council
FROM: Police Department
DATE: April 21, 2025
SUBJECT: Police - Approval - Res. 25-___, Authorizing the Police Chief to execute the 2024-2025 Department of Justice Tobacco Gr ant Agreement and amend the Police Department budget to reflect the award of $84,500.00.

ATTACHMENTS: 1. Res. 25-__

2. Tobacco Grant Summary of Award

RECOMMENDATION
For the City Council to authorize the Police Chief to e xecute the grant agreement with the Department of Justice; And for the City Council to approve a resolution amending the 2024-2025 budget for the Police Department to reflect the $84,500.00 grant award.

EXECUTIVE SUMMARY
The Clovis Police Department has been awarded a grant through the California Department of Justice in the amount of $84,500.00 to reduce the illegal sales and marketing of cigarettes and tobacco products, including e -cigarettes, to minors. Grant funds will primarily offset personnel costs, enabling the Police Department to staff focused enforcement details that utilize minor decoy operations, shoulder tap operations, licensee inspections, and community education.

BACKGROUND
Through a competitive application process , the Police Department ha s been awarded grant funding from the California Department of Justice. This grant enables the department to conduct local and statewide enforcement efforts focusing on ensuring tobacco retailers comply with local and state laws. The department will facilitate minor decoy details, shoulder tap operations, and retailer compliance checks.

FISCAL IMPACT
Acceptance of this grant is not expected to have any impact on the allocation of funds in the police department's 2024-2025 budget. The Police Department will utilize grant funds to pay for all overtime costs for officers to work the enforcements. All details will be conducted as overtime details and will not pull resources from other patrol responsibilities. Some administrative activities associated with the grant will be conducted during the regular duty hours of the program manager.
39 AGENDA ITEM NO. 11.

REASON FOR RECOMMENDATION
The Department of Justice requires the Clovis City Council's approval to execute the grant agreement and to amend the Police Department’s 2024-2025 budget to reflect the award.

ACTIONS FOLLOWING APPROVAL
Staff will submit the approved resolution to the California Department of Justice and execute the agreement. A fter the Council’s approval, the 2024-2025 police department budget will be amended as described.

CONFLICT OF INTEREST
None.

Prepared by: Sandi Macy, Management Analyst

Reviewed by: City Manager AH

40 AGENDA ITEM NO. 11.

ATTACHMENT 1

RESOLUTION 25-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS

AUTHORIZING THE CHIEF OF POLICE TO EXECUTE THE CALIFORNIA

DEPARTMENT OF JUSTICE TOBACCO ENFORCEMENT GRANT AGREEMENT AND AMEND THE 2024-2025 POLICE DEPARTMENT BUDGET

WHEREAS, the City Council of the City of Clovis approved the 2024-2025 Budget on June 10, 2024; and

WHEREAS, the Police Department has been awarded $84,500.00 from the California Department of Justice for the Tobacco Enforcement Grant; and

WHEREAS, the City Council determines that these expenditures are necessary.

NOW, THEREFORE, BE IT RESOLVED that the City of Clovis hereby authorizes the Chief of Police to execute the Tobacco Enforcement grant agreement, incur grant-related expenses, and receive reimbursement for those expenses.

NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of Clovis authorizes any future amendments for the purpose of increasing funding in the original Agreement without any additional resolution from this body.

NOW THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City of Clovis that the 2024-2025 Budget be amended as provided in Attachment A, “Summary of Expenditures.”

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on April 21, 2025, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

______________________________ ______________________________ Mayor City Clerk
41 AGENDA ITEM NO. 11.

ATTACHMENT A

SUMMARY OF EXPENDITURES BY DEPARTMENT

DEPARTMENT

POLICE $84,500
TOTAL DEPARTMENT $84,500

SUMMARY OF EXPENDITURES BY FUND

GENERAL FUND $84,500
TOTAL FUND $84,500

All expenditures will be out of the grant budget 56300.

42 AGENDA ITEM NO. 11.

CA LIF ORNI A

DEPARTMENT OF JUSTICE
Curt Fleming, Chief of Police
Clovis Police Department
1233 Fifth Street
Clovis, CA 93612-1313
October 16, 2024
Rob Banta
Attorney General

DIVISION OF OPERATIONS

OFFICE OF THE CHIEF

GRANT SERVICES BRANCH

TOBACCO GRANT PROGRAM
P.O. Box 160187
Sacramento, CA 95816-0187
Telephone: (916) 210-6422
E-Mail Address: [email protected]
Re: Tobacco Grant Award Notification Fiscal Year 2024-25 (RFP: DOJ-PROP56-2024-25-1) Dear: Chief Curt Fleming
Congratulations! On behalf of the California Department of Justice (DOJ}, Tobacco Grant Program, I am pleased to inform you that your agency's grant application for the fiscal year 2024-25 grant cycle has been approved for grant funds authorized under the California Healthcare, Research and Prevention Tobacco Tax Act of 2016. The total amount of your agency's grant award is $84,500.

The Tobacco Grant Program award process is highly competitive, and for the 2024-25 grant cycle, the Department received over $50 million in requests. As noted in the application materials, grant funding prioritized support for local retailer enforcement, including enforcement of flavored tobacco bans. Consequently, some awards were approved with modifications to align with these funding priorities. Attached is a Summary of the Award and Budget Detail outlining the funding provided along with any modifications applied.

To accept the 2024-25 grant award, please complete and return a signed copy of your Letter of Intent (see template and instructions attached) by email within 15 calendar days of the date of this letter. This letter will affirm either:

1. Your agency will seek a resolution from the governing body to accept the award (if your agency has a governing body); OR

2. No governing body exists and no resolution is required.

Please email the signed Letter of Intent as noted above to [email protected] with the subject line including the name of your agency: "FY 24-25_Letter of lntent_Clovis Police Department." Upon receipt of this information, DOJ will provide your agency with additional documents for execution/use (e.g., Memorandum of Understanding, Governing Body Resolution template, Grantee Handbook, etc.). These documents will contain more information ATTACHMENT 2
43 AGENDA ITEM NO. 11.

October 16, 2024

about the process for reimbursement and other important details. Activities for reimbursement under this grant may commence on or after November 1, 2024 depending upon your selected start date.

Should you have any questions regarding this letter or the required follow up information, please email [email protected].

Attachments:

Letter of Intent
Summary of Award
Budget Detail
Sincerely,

JENNIFER IVERY JOHNSON
Manager, Grant Services Branch
For ROB BONT A
Attorney General
44 AGENDA ITEM NO. 11.

Tobacco Grant Program

GRANT SERVICES BRANCH - LOCAL ASSISTANCE

DIVISION OF OPERATIONS

TOBACCO GRANT SUMMARY OF AWARD
DOJ-PROP56-2024-25-1-016

CLOVIS POLICE DEPARTMENT
This Summary of Award document will be used by the Tobacco Grant Program when determining whether an activity or expense claimed was approved for funding and is reimbursable. Activities other than those presented here may not be reimbursable. A Grant Modification may be necessary for material deviations. Please consult with your Grant Program Officer before engaging in any activity beyond this scope.

By signing the Memorandum of Understanding, your agency agrees to the commitments outlined below and this document becomes part of the Grant Agreement.

AWARD SUMMARY
Award Amount: $84,500
Removed from Award: Laptop
Requested Amount: $90,000
Reduced Line Items: N/ A
Other Changes or Stipulations: Community patrols are not approved.

IMPORTANT PROVISIONS FOR ALL GRANTEES
I. Enforcement Activities
a. Authorized - If enforcement activities were proposed, only activities that target retailers for illegal sales/marketing of tobacco products were approved. It is expected that the flavor ban will be enforced within one or more enforcement activities. b. Unauthorized - Community or school patrols, or other enforcement actions related to tobacco use and possession, are not permitted.

II. Educational Activities
a. Authorized - Retailer and/or officer educational activities on tobacco laws and ordinances, if included, are authorized as noted below. b. Unauthorized - School or community education efforts, including media campaigns, are not permitted as part of this award. All educational efforts should be directed to retailers and/or officers.

Ill. Removed Personnel or Other Items
10/16/2024 Page 1 of 3
45 AGENDA ITEM NO. 11.
a. If specific personnel or other items were removed and not funded, they cannot be reinstated during the grant term.

IV. Reduced Line Items
a. If a specific line item was reduced, the intention was to not fully fund it or the activities it represents.

V. Mileage/Fuel
a. Budgets that include mileage or fuel were amended to include both together in one line item for flexibility and the type of backup documentation available. Mileage is limited to the state rate in effect at the time of travel.

VI. Equipment
a. All equipment items must be purchased during the first year of the grant as noted on the Budget Detail. Their awarding is intended to support project goals and be used to support grant activities throughout the grant term.

Please reference the Tobacco Grant Program Grantee Handbook for more information regarding allowable costs.

GOALS AND A CTI VITI ES
Retail Inspections
• Per year, 24 retailers will be inspected.
• Additional details regarding these inspections:
o Locations in violations will undergo corrective training. o Follow-up inspections will be done within 30 days of any citations.

Minor Decoy Operations
• Per year, 6 minor decoy operations will be conducted. • Per year, 20 retailers will be targeted through these operations. • Additional details regarding these operations:
o Operations will determine which retailers are problematic and will provide our agency with information on which retailers need further education programs or legal ramifications.

Shoulder Tap Operations
• Per year, 6 shoulder tap operations will be conducted. • Per year, 20 retailers will be targeted through these operations. • Additional details regarding these operations:
o Retailers will be selected based on random selection and/or hours of operation, the . location of the business relative to schools, prior violations, and the amount of business activity.

Undercover Buys
N/A
10/16/2024 Page 2 of 3
46 AGENDA ITEM NO. 11.

Retailer Education
• Per year, 25 retailers will receive educational materials. • Per year, 45 retailers will participate in grantee-provided educational classes. • Classes ARE NOT part of a diversion program.
• Additional details regarding these retailer education activities:
o The operational coordinator will hold two training classes available to all tobacco retailers. This class will offer instruction on tobacco laws, both state and local. The training will also provide best practices on checking identification during transactions, display of tobacco products, allowable advertisement and signs for tobacco products, and contact information for any further concerns.

Enforcement Officer Education
• Per year, 50 enforcement officers will receive education about tobacco laws and ordinances. • Additional details regarding these officer education activities:
o Briefing training will be conducted to advise patrol officers with information on retailers that are non-compliant with signage or where known violations are occurring. o Roll call training to officers on the most current legal updates related to tobacco sales.

Prosecution
N/A
Task Force
N/A
Other Activities
N/A

PARTNERING AGENCIES
Based upon the proposal submitted and any subsequent modifications approved by DOJ, the following agencies are expected to partner with and support the activities and fulfillment of goals referenced above:

N/A
Please notify your Grant Program Officer of any proposed changes to partnering agencies, particularly if they are included within your budget.
10/16/2024 Page 3 of 3
47 AGENDA ITEM NO. 11.

TO: Mayor and City Council
FROM: Public Utilities Department
DATE: April 21, 2025
SUBJECT: Public Utilities – Approval – Preliminary Engineer’s Report; and Approval – Res. 25-___, a Resolution Declaring the City’s Intention to Levy and Collect the Annual Assessments for Landscape Maintenance District No.

1. ATTACHMENTS: 1. Resolution

2. Assessment Diagrams

RECOMMENDATION

1. Approve the Preliminary Engineer’s Report on file with the City Clerk; and

2. Adopt Resolution No. 25 -___, declaring the City’s intention to levy and collect the annual assessments for Landscape Maintenance District No. 1, and giving Notice of Public Hearing.

EXECUTIVE SUMMARY
The City collects funds through annual assessments on properties within Landscape Maintenance District (LMD) No. 1. These funds provide landscape maintenance services for those properties within the LMD, including special enhancements unique to the various tracts within the District. Currently, 52 different assessment zones have been established. Zones 1- 3 provide for street median and street -side landscape maintenance throughout most of the City. Zones 4-6 provide for neighborhood park maintenance throughout most of the City. Zones 7-50 provide for maintenance of special neighborhood enhancements. Zone SE provides for maintenance for all of Loma Vista, and Zone NW provides for maintenance for all of Heritage Grove. Properties within the LMD (except the majority of those in Zone SE and Zone NW) are all in Zones 1-3, and they may also be in Zones 4 -6 and Zones 7-50. Zone SE and Zone NW are unique in that they cover all three categories of landscape: street median and street -side landscaping, parks, and neighborhood enhancements. There are, however, five enhancement zones in Zone SE that fund additional landscaping.

The landscape assessment rates in Zones 1 -6 must be and were established by an election.

Zones 7-50, Zone SE, and Zone NW include escalation clause s in the annexation covenants that allow the City to increase the assessments by the Consumer Price Index (CPI) plus 2%.

Because this provision is included in the annexation documents and agreed to by the property owners, it is not considered a rate increase and is not subject to the election process outlined in Proposition 218.
48 AGENDA ITEM NO. 12.

Consistent with Section 22623 of the Landscap ing and Lighting Act of 1972, this Resolution proposes the following actions for the various zones:

LMD REQUIREMENTS

The Preliminary Engineer’s Report is being filed with the City Clerk for submission to Council in accordance with Section 22623 of the Landscap ing and Lighting Act of 1972 (A ct). After approval of the Report, Section 22624 of the Act requires the Council to adopt a Resolution of Intention that:

1. Declares the intention to levy and collect assessments;

2. Generally describ es the existing and proposed improvements and any substantial changes proposed to be made in existing improvements;

3. Refers to the assessment district by its distinctive designation and indicates the general location of the district;

4. Refers to the Preliminary Engineer’s Report for a full description of the improvements, boundaries, and any zones in the district, and the proposed assessments upon assessable lots and parcels of land within the district;

5. Gives notice of the time and place for hearing by the Council on the levy of the proposed assessments; and

6. States whether the assessments are proposed to increase from the previous year.

Zone Rate
Change
Reason For Change

Zones 1-3, 6

Zones 4 and 5

No change

Pending Election

Rates will continue to be
maintained at the rate
established by elections.

Assessment increase election
needed to maintain adequate
maintenance services.

Zones 8-12, 14-18, 20-
29, 32 -35, 38, 39, 41 -
50, NW, and SE

No change

No change. Current rates are
sufficient to cover costs. (New
Zones assessed at initial
rates).

Zones 7, 13, 19, 3 0,
31, 36, 37, and 40
Increase assessment

Rates are being increased to
cover the cost of maintaining
service while continuing to
maintain capital reserves.

49 AGENDA ITEM NO. 12.

BACKGROUND
On July 15, 1985, Council adopted Resolution No. 85-78, forming the City of Clovis Landscape Maintenance District No. 1 (LMD) in accordance with the Landscaping and Lighting Act of 1972, approved by the California State Legislature. The purpose of the LMD is to fund the operation and maintenance of landscaped areas and interior parks benefiting de velopment throughout the City.

The yearly assessments established for all properties within the LMD provide funding for the City's cost for operation, maintenance, related services, and incidental expenses. The required operation and maintenance include s mowing, edging, fertilizing, weed control, irrigation system, pruning, plant replacement, lighting, and a depreciation fund to periodically replace playground and other landscape -related equipment. The assessments are collected by the County as a special assessment on the property tax bills.

The Fiscal Year 2025 -26 rates for Zones 1 -6, including the proposed increases for Zones 4 and 5 pending property owner approval, are as follows:

General Landscaping Neighborhood Park
Zone 1 $99.50 Zone 4 $65.00
Zone 2 $99.94 Zone 5 $65.00
Zone 3 $12.28 Zone 6 $80.08

In addition to the general landscaping and neighborhood park zones, additional zones have been established to cover enhanced landscaping, entry features, and decorative street lighting in various residential subdivisions. The properties in each of these benefit zones are assessed an additional amount to fund the maintenance costs for the added features at each of their subdivisions. The proposed annual rates for the enhanced landscaping zones are as follows:

Zone 7 $217.35 Tracts 4762A, 4873, 4874, 4875, 4876, & 5015
Zone 8 $56.34 Tract 4949
Zone 9 $49.62 Tract 4954
Zone 10 $76.70 Tracts 4958, 4986, & 5026
Zone 11 Not used at this time
Zone 12 $105.00 Tracts 5025, 5046, & 5047
Zone 13 $60.33 Tract 5045
Zone 14 $32.20 Tract 5020
Zone 15 $150.14 Tracts 5038, 5057, 5058, & 5059
Zone 16 $11.54 Tract 5106
Zone 17 $26.70 Tract 4973
Zone 18 $57.62 Tract 5115
Zone 19 $77.12 Tract 5125
Zone 20 $44.44 Tract 4938
Zone 21 $0.00 Tract 5122 (Zone 21 not developed)
Zone 22 $65.00 Tract 5131
Zone 23 $96.78 Tract 5213
Zone 24 $74.56 Tract 5200
Zone 25 $111.14 Tract 5194
50 AGENDA ITEM NO. 12.

Zone 26 $101.80 Tract 5347
Zone 27 $49.10 Tract 5146
Zone 28 $50.48 Tract 5378
Zone 29 $126.30 Tract 5470
Zone 30 $56.34 Tracts 5264 & 5741
Zone 31 $145.24 Tract 5711
Zone 32 $29.43 Tract 5545
Zone 33 $20.61 Tract 5207
Zone 34 $72.90 Tract 5874
Zone 35 $131.30 Tract 5550
Zone 36 $220.61 Tract 6072
Zone 37 $75.82 Tract 6147
Zone 38 $71.18 Tract 6170
Zone 39 $94.09 Tract 6109
Zone 40 $106.84 Tract 6228
Zone 41 $154.57 Tract 6186A
Zone 42 $63.56 Tract 6230
Zone 43 $47.32 Tract 6239
Zone 44 $90.58 Tract 6263
Zone 45 $37.94 Tract 6181
Zone 46 $294.00 Tract 6301
Zone 47 $62.00 Tract 6284
Zone 48 $69.59 Tract 6339
Zone 49 $114.52 Tract 6389
Zone 50 $13.36 Tract 6205
Zone NW $462.88 Tracts 6200, 6050, 6328, 6329, 6342, 6344, 6392
Zone NW $287.89 Tracts 6205 and 6406
Zone SE $351.28 Tracts 5168, 5193, 5254, 5336, 5418, 5484, 5565A2, 5582, 5583, 5596, 5605, 5657A,
5681, 5691A2, 5701A, 5825, 5871, 5874,
5875A, 5950, 5961, 5965, 5970, 5981, 5984,
5985, 5998, 6005, 6006, 6007, 6008, 6009,
6010, 6011, 6012, 6020, 6023, 6025, 6034,
6040, 6055, 6058, 6064, 6068, 6080, 6082,
6083, 6086, 6089, 6098, 6101, 6102, 6107,
6114, 6120, 6123, 6127, 6137A2, 6142,
6143, 6144, 6161, 6164, 6166, 6168, 6174,
6181, 6186A, 6193, 6197, 6208, 6225, 6228,
6230, 6245, 6254, 6255, 6260, 6304, 6349,
6377, 6404, 6413, BP No. 21-05390, BP No.
22-02583, BP No. 1222 -2019, CMBN1333 -
2013, PM 18 -14, PM2015 -2, PM 2015 -04,
PM 2016-01, SPR 2012-006, SPR 2017-014,
SPR 2018-011A2, , SPR 2020-006
Zone SE $218.48 Tracts 6203 and 6372

51 AGENDA ITEM NO. 12.

Zone SE includes all tracts being developed in the Southeast Urban Village, generally located east of Locan Avenue and south of Bullard Avenue. Zone NW includes all tracts being developed in Heritage Grove, generally located north of Shepherd Avenue and west of Sunnyside Avenue. Unlike othe r properties in the City, properties in these zones are not annexed into one or more zones like Zones 1 through 6. The rates for these zones are designed to cover all the general landscaping, neighborhood parks, enhanced landscaping, and public lighting in their area. All the tracts to be annexed into Zone SE and Zone NW are expected to have enhanced landscaping, entry features, and decorative street lighting. There are five tracts within Loma Vista that have an extra enhancement and are therefore assessed an additional amount. Also, there is one tract within Zone NW that has an extra enhancement and is therefore assessed an additional amount.

Two rates have been established in Zone SE and Zone NW, because a tract may have only partial landscape amenities w ithin the tract, but funding is needed for arterial street and community park landscaping.

The Resolution of Levy containing the Notice of Public Hearing will be published in The Business Journal not less than 10 days prior to the public hearing date of June 16, 2025. The public hearing will afford all interested persons the opportunity to address their concerns.

Written protests may be filed with the City Clerk at any time prior to the conclusion of the public hearing.

FISCAL IMPACT
Annual LMD assessments collected provide the necessary funding to continue the maintenance of landscaped areas within the various benefit zones for the next fiscal year and provide reserves necessary for depreciation and replacement.

REASON FOR RECOMMENDATION
This resolution is required annually by the Landscaping and Lighting Act of 1972 prior to levying and collecting assessments.

ACTIONS FOLLOWING APPROVAL

1. The Resolution of Intention to Levy and Collect the Annual Assessments will be published in The Business Journal; and

2. The Engineer’s Report that shows the final assessment costs will be considered by the City Council at the public hearing proposed for June 16, 2025, and if approved, recorded by the Fresno County Recorder’s Office.

CONFLICT OF INTEREST
None.

Prepared by: Tim Breshears, Parks Manager

Reviewed by: City Manager AH

52 AGENDA ITEM NO. 12.

ATTACHMENT 1
RESOLUTION 25-___

RESOLUTION OF INTENTION TO LEVY AND COLLECT THE ANNUAL ASSESSMENT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR THE CITY OF CLOVIS

AND SET THE PUBLIC HEARING

WHEREAS, the Clovis City Council has approved thirty-three (33) annexations with new improvements to the Landscape Maintenance District No. 1 of the City of Clovis (herein LMD No. 1) since the Engineer’s Report dated June 3, 2024; and

WHEREAS, proceedings for the annual assessments for LMD No. 1 for the Fiscal Year 2025-2026 need to be initiated.

NOW, THEREFORE, BE IT RESOLVED, by the City of Clovis as follows:

1. It is the intention of said Council to order the levy and collection of an assessment for the 2025-26 fiscal year under the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code beginning with Section 22500 of said Code, for Landscape Maintenance District No.1 of the City of Clovis (herein "LMD No. 1").

2. Said LMD No. 1 is generally described as all properties in subdivisions, Site Pl an Review developments, Parcel Map developments, and other miscellaneous property entitlement developments approved since July 1985 within the current boundaries of the City of Clovis.

3. The Engineer has prepared and filed with the Clerk of the City of Clovis a preliminary report labeled Preliminary Engineer’s Report of the City of Clovis LMD No. 1, dated April 21, 2025, to which reference is hereby made for a detailed description of the improvements, the boundaries of the assessment district and any zones t herein, and the proposed assessments upon assessable lots and parcels of land within LMD No. 1.

4. The Business Journal, a newspaper circulated in the City of Clovis, is hereby designated as the newspaper in which this Resolution of Intention shall be published, and the Clerk of the City of Clovis is hereby directed to cause this Resolution of Intention to be published once no less than ten (10) days prior to the hearing date set forth below.

5. NOTICE IS HEREBY GIVEN that the 16th day of June 2025, at the hour of 6:00 p.m., in the regular meeting place of the Council of the City of Clovis, Council Chambers, 1033 Fifth Street, Clovis, California 93612, is hereby fixed as the time and place for a PUBLIC HEARING, when and where all interested persons shall be heard on the question of the levy and collection of the proposed assessment. Written protests may be filed with the City 53 AGENDA ITEM NO. 12.

Clerk at any time prior to the conclusion of the PUBLIC HEARING. A written protest shall state all grounds of objection and shall contain a description sufficient to identify the property owned by the protesting person or persons.

6. In accordance with the terms of the covenants, the rate for Zones 7, 13, 19, 30, 31, 36, 37, and 40 will be increased to the amounts authorized under the covenants.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on _________, 2025, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

______________________________ ______________________________ Mayor City Clerk

54 AGENDA ITEM NO. 12.

HIGHLAND AVE

HERNDON AVE

FOWLER AVESHEPHERD AVE

BULLARD AVE

SIERRA AVE

SUNNYSIDE AVE LEONARD AVEDEWOLF AVE

BARSTOW AVE

LOCAN AVETEMPERANCE AVEPEACH AVEMINNEWAWA AVE ARMSTRONG AVE

NEES AVE

TEAGUE AVE

CLOVIS AVE

ALLUVIAL AVE

SHAW AVE

GETTYSBURG AVE

ASHLAN AVE
Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community
LMD ZONES 1-3

GENERAL LANDSCAPING
2025/2026 ASSESSMENT CHANGES
NO ASSESSMENT CHANGES ZONES 1-3
1 inch = 5,167 feet
ZONE 1
ZONE 2ZONE 3
µATTACHMENT 2 55
AGENDA ITEM NO. 12.

HIGHLAND AVE

HERNDON AVE

FOWLER AVESHEPHERD AVE

BULLARD AVE

SIERRA AVE

SUNNYSIDE AVE LEONARD AVEDEWOLF AVE

BARSTOW AVE

LOCAN AVETEMPERANCE AVEPEACH AVEMINNEWAWA AVE ARMSTRONG AVE

NEES AVE

TEAGUE AVE

CLOVIS AVE

ALLUVIAL AVE

SHAW AVE

GETTYSBURG AVE

ASHLAN AVE
Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community
1 inch = 5,167 feet
ZONE 4
ZONE 5ZONE 6
LMD ZONES 4-6
PARKS
2025/2026 ASSESSMENT CHANGES
ASSESSMENT INCREASE FOR ZONES 4 & 5
NO ASSESSMENT CHANGE FOR ZONE 6
µ56
AGENDA ITEM NO. 12.

HIGHLAND AVE

HERNDON AVE

FOWLER AVE

SHEPHERD AVE

BULLARD AVE

SIERRA AVE

SUNNYSIDE AVE LEONARD AVEDEWOLF AVE

BARSTOW AVE

LOCAN AVETEMPERANCE AVEPEACH AVEMINNEWAWA AVE ARMSTRONG AVE

NEES AVE

TEAGUE AVE

CLOVIS AVE

ALLUVIAL AVE

SHAW AVE

GETTYSBURG AVE

ASHLAN AVE
Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community
LMD ZONES 7-50

NEIGHBORHOOD ENHANCEMENTS
2025/2026 ASSESSMENT CHANGES
1 inch = 4,833 feet
13 3.9%30

2.6%
32 0%
10 0%
9 0%
8 0%
15 0%
22 0%
27 0%
29 0%
28 0%
18 0%
12 0%
19 4.9%
33 0%
25 0%
26 0%
7 2.0%
21 0%
39 0%
24 0%
23 0%
36 2.3%
17 0%
14 0%
35 0%
16 0%
20 0%
37 3.1%
31 5.6%
34 0%
38 0%
Assessment Changes No Change IncreaseDecrease
41 0%
40 2.3%
44 0%
43 0%
42 0%
45 0%
47 0%
46 0%
48 0%
49 0%
50 0%
µ57
AGENDA ITEM NO. 12.

HIGHLAND AVE

HERNDON AVE

FOWLER AVESHEPHERD AVE

BULLARD AVE

SIERRA AVE

SUNNYSIDE AVE LEONARD AVEDEWOLF AVE

BARSTOW AVE

LOCAN AVETEMPERANCE AVEPEACH AVEMINNEWAWA AVE ARMSTRONG AVE

NEES AVE

TEAGUE AVE

CLOVIS AVE

ALLUVIAL AVE

SHAW AVE

GETTYSBURG AVE

ASHLAN AVE
Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community
µ
1 inch = 5,208 feet

ZONE SE

ZONE NW

LMD ZONES SOUTHEAST AND NORTHWEST
2025/2026 ASSESSMENT CHANGES

NO ASSESSMENT CHANGES FOR ZONES NW & SE
58 AGENDA ITEM NO. 12.

TO: Mayor and City Council
FROM: Public Utilities Department
DATE: April 21, 2025
SUBJECT: Consider Approval – Award Recycling and Organic Material Collection, Processing, and Marketing Services Agreement to Mid Valley Disposal , and Authorize the City Manager to Execute the Agreement on Behalf of the City.

Staff: Glenn Eastes, Assistant Public Utilities Director Recommendation: Approve

ATTACHMENTS: 1. Proposal (Mid Valley Disposal)

2. Agreement

3. Compliance Checklist

4. Other Proposal (Caglia Environmental)

5. Other Proposal (Republic Services)

6. Request for Proposal

RECOMMENDATION
For the City Council to award a recycling and organic material collection, processing, and marketing services agreement to Mid Valley Disposal, and to authorize the City Manager to execute the agreement, in substantially the same form as attached, on behalf of the City.

EXECUTIVE SUMMARY
At the February 4, 2025 City Council meeting, Council continued the item to February 11, 2025 to allow Council time to review the other two proposals. The item was then continued to February 18, 2025 to allow for the attendance of all 5 council members. The proposals for Republic Services and Cag lia Environmental we re added to the staff report , along with the compliance checklist and request for proposals. Council directed staff to split residential and commercial collection services into two separate agreements while developing new scopes and rating metrics and ultimately resoliciting the proposals.

To accommodate Council’s direction, there was a need to negotiate a contract ex tension with the City’s current hauler – Republic Services – prior to the expiration of the current agreement to allow staff the time to separate, develop, and resolicit separate contracts for recycling and organics collection services. At the April 7, 202 5 Council meeting , staff presented and recommended extending the current contract with Republic Services for an additional three (3) 59 AGENDA ITEM NO. 13.
years from Republic’s proposed options of a one-year, two -year, or three -year extension.

Councilmembers expressed concern that the extension costs were substantially higher than the previous proposal response from the Request for Proposal (RFP) , and subsequently denied staff’s recommendation for a extension with Republic Services . Council then directed staff to bring back the prior recommendation of award to Mid Valley Disposal at the April 21, 2025 Council meeting.

Below is a list of additional benefits that are incorporated within the new contract.

 Specific compliance language regarding SB 1383
o Route review and contamination monitoring
o Higher diversion goal of 75%
 Recycling and Organics carts for commercial customers (lower costs)  Countertop kitchen pails for multi-family
 Smaller 48-gallon toter option for residential customers  Increased service verification reporting
 Participation at 20 City events at no cost to City
 A dedicated annual budget of $200,000 to be spent on public education  AB 939 / SB 1383 fee to City of 5% of revenue of commercial accounts  Increased performance standards and liquidated damage language  New local office

The City of Clovis currently contracts with Republic Services to provide collection, processing, and marketing services for recyclable materials and organics. This contract is set to expire on July 31, 2025. To ensure a competitive process for obtaining the best price and service proposal, and to allow time for a potential transition and continuity of service if a new vendor was selected, City staff – with the assistance of HF&H Consultants – prepared and issued a Request for Proposals (RFP) on October 16, 2024, for recycling and organic material collection, processing, and marketing services. The proposal was for a 10 -year service contract beginning on August 1, 2025, and include d an additional 3-year term should the City elect that o ption at the end of the initial contract term.

Staff received proposals from three (3) prominent and capable service providers: Republic Services, Mid Valley Disposal, and Caglia Environmental. Staff conducted an extensive review of each proposal, including interviewing each proposer to gain a comprehensive understanding of the services offered in their proposals and calling several listed references for each proposer.

Staff then scored all three proposals based on qualifications, ability to perform, proposed costs, and overall responsiveness. Staff ranked Mid Valley Disposal the highest with the best service and best value for the required services. Mid Valley’s proposal is the most cost-effective solution and would not cause an increase to customer rates at this time.

As a result, staff recommend s awarding a 10 -year contract for recycling and organic material collection, processing, and marketing services to Mid Valley Disposal, beginning on August 1, 2025.

60 AGENDA ITEM NO. 13.

BACKGROUND
The Legislature of the State of California enacted the California Integrated Waste Management Act of 1989 (AB 939) that requires local agencies to make adequate provisions for solid waste handling within their jurisdictions.

Public Resources Code Section 40059 allows the City to provide collection and recycling services through contract, franchise, or permit, with or without competitive bidding. Staff chose to issue a Request for Proposal (RFP) to ensure that Clovis residents and the City were receiving the best value possible. Staff cho se the option of using an RFP to evaluate the full credentials of the proposers and not to award on cost savings alone. Staff received approval from Council on July 1, 2024 to use the firm HF&H Consultants (HF&H) to assist in preparation and processing of the RFP. The RFP was issued on October 16, 2024, and the City received proposals for services from three well -qualified companies: Mid Valley Disposal, Caglia Environmental, and Republic Services.

The proposals were evaluated on proposer qualifications, t echnical ability and capability, exception to the provided terms, costs, predictability of rate stability, and customer satisfaction.

This evaluation was based on the criteria outlined in the RFP. Interviews with the proposers were conducted on December 10 and 11, 2024, in which each proposer provided an opening presentation, responses and clarifications to staff questions, and a closing statement. They were also each given the opportunity to specifically address questions related to their proposals by submitting additional information within the following weeks that they thought would be beneficial to staff’s evaluation.

Staff evaluated the proposals based on the criteria described in the RFP. The following is a summary of staff’s evaluation:

Proposer Qualifications (Experience, Key Personnel, Past Performance)

Mid Valley Disposal began serving the Central Valley in 1997 and has grown to become the largest operating hauler in the region. They currently manage 31 franchise agreements and provide services t o 80,000 residential customers. Their leadership team possesses extensive experience and have been with the company for a significant period of time.

Caglia Environmental, a locally owned business with over 85 years of service to the community, has its largest contract in Madera County, where it serves 13,000 residential customers. Their leadership team possess extensive experience and have been with the company for a significant period of time.

Republic Services, the second-largest waste management company in the nation, has seen its presence in the Central Valley decline. The only two Cities that they provide services to in the area are the City of Salinas and the City of Clovis.

Technical Proposal (Implementation, Operations, Equipment, Public Edu cation, Customer Service)

Mid Valley Disposal presented a solid and practical transition plan, demonstrating extensive experience in this type of operation. References indicated they achieved highly successful 61 AGENDA ITEM NO. 13.
transitions in each of the several jurisdictions where they have transitioned to providing service under similar contracts. They are well -equipped for the transition and anticipate the arrival of a new fleet of trucks before the contract begins, although servicing Clovis under this contract is not dependent on the arrival of the new fleet. Staff determined Mid Valley Disposal had the best public education plan and their customer service proposal ranked very high.

Caglia Environmental also presented a good transition plan. Staff found that the success ful timing and implementation of their proposed transition plan included some dependency on new trucks to service Clovis under this contract arriving prior to the contract start date in August 2025.

This was not scored against them as the City was aware that fleet purchases could be a timing issue and staff were prepared for potential delays in the contract start date. Their recent transition experience has also been successful but is limited to only one jurisdiction (unincorporated Madera County), where t hey received positive feedback for effectively managing a complex transition scenario. Staff determined Caglia’s proposal on public education was very good as well as their customer service plan.

Republic Services requires the least preparation for the transition, as the majority of the necessary equipment is already in place. However, they would need to expand organics and recycling services for commercial customers, which has been a challenge under the current contract. The current management team is e xperienced but has been overseeing this contract for less than two years, following a period of high turnover over the past six years. Staff determined Republic proposed adequate public education but their customer service plan ranked lower than the other two companies.

Exceptions to Proposed Contract Terms

Contract exceptions are statements or requests added by the prop oser that limit or change the intent of contract provision or requirement. Mid Valley and Caglia scored high in this category because they did not propose significant exceptions to the City’s draft agreement included in the Request for Proposal. For the most part, they were agreeable to all contract terms as required in the Request for Proposal. Republic scored lower because they proposed the most exceptions to the City’s draft agreement.

Costs (Reasonableness, Competitiveness)

The cost of service has increased significantly over the years. This is largely due to inflation and requirements of SB 1383 (collection and disposal of organic material) implementation. Staff anticipated the potential increase in cost of a new contract, including the continued implementation of the previously authorized 4% annual increase to the recycling and organics rates permitted by ordinance. The revenue gen erated from customer fees for recycling and organics services has historically covered the contract amount the City pays Republic to provide these services, and also covered the other City costs and expenses related to providing recycling and organics collection and disposal services.

Mid Valley Disposal proposed the lowest rate, which is 20% higher than the City’s current contract. Caglia Environmental’s proposal reflected a 45% increase compared to the current contract. Republic Services proposed the h ighest rate, with a 79% increase to the current contract. Anticipating the continued implementation of the authorized 4% rate increase, the 62 AGENDA ITEM NO. 13.
projected City revenue from customer fees is estimated to cover the City’s cost of the Mid Valley contract. As a result, staff have determined the City will not need to increase customer rates if the contract is awarded to Mid Valley Disposal. The previously authorized 4% ongoing annual increase to residential customer rates is sufficient to cover the additional costs proposed by Mid Valley Disposal. However, if the contract were to be awarded to Caglia Environmental or Republic Services, customer rates would need to be increased more than the authorized 4% annual increase to cover the higher contract costs. Such a rate increase would require the City to conduct a Proposition 218 public noticing and public protest hearing before considering and approving the necessary rate increases.

The table below shows the annualized cost for the City of Clovis for provisions of res idential services. Commercial services are billed directly to customers by the service provider. These services are not included in the rates below. All proposals for Commercial services essentially offer the same rate by contractual limits, equating to 60 % of the City's refuse bin rate as established in the Request for Proposal (RFP).

Predictability (Assurance, Operations)

Mid Valley Disposal received the highest praise for assurance, reliability, and rate stability. They are the only hauler in Fresno County who charges customers less than the maximum allowable rate. Their requested rate increases in other jurisdictions have been deemed reasonable, and they are known for being easy to work with. Additionally, their handling of customer service complaints has been commendable.

Caglia Environmental also earned strong references for their collection reliability, responsiveness to customer complaints, and their fair and reasonable approach to rate increase requests.

Republic Services has faced challenge s in recent years with collection reliability and customer satisfaction, as noted by the City of Clovis and other references. However, the current management team has made notable improvements over the past year in addressing these issues.

63 AGENDA ITEM NO. 13.

Summary of Evaluations

Based on the evaluation of the three proposals summarized above, staff recommend awarding the contract to Mid Valley Disposal. They have extensive experience providing recycling and organics services in the Central Valley, received positive feedback for their transition plans and service reliability, and their proposed costs fall within a range that allows the City to award the contract without requiring a Proposition 218 rate increase at this time.

FISCAL IMPACT
Mid Valley Disposal’s proposed contract to provide collection, processing, and marketing services for recyclable materials and organics fits within the City’s current rate and generated revenue from residential customers. Contract costs will increase at a rate tied to the Consumer Price Index (CPI) but not to exceed the maximum rate of 4% in any year. Generally, contract rate increases have been lower than the contract stated maximum. Collection revenue should increase at a rate of 4% with Council approval and should be stable with contr act and administration costs. At this time, a rate increase to customers would not be required if the contract is awarded to Mid Valley Disposal.

REASON FOR RECOMMENDATION
Of the three proposals received, Mid Valley Disposal’s proposal presents the best value for City residents and City operations. Their proposal is cost -effective and assures that the implementation and transition for the services are seamless and problem -free as indicated in their proposal and from the feedback received by the references.

ACTIONS FOLLOWING APPROVAL
If approved, the City Manager will execute the contractual agreement with Mid Valley Disposal in substantially the same form as attached. The attached agreement is in draft form as staff await consideration by Council to award the contract to the recommended proposer. The agreement will be finalized for content and format after incorporating the information from the awarded proposal. Should there be any substantial changes to the agreement, it will be brought back to Council for consideration of approval.

CONFLICT OF INTEREST
None.

Prepared by: Glenn Eastes, Assistant Public Utilities Director

Reviewed by: City Manager AH
64 AGENDA ITEM NO. 13.

Corporate Office
15300 W Jensen Ave
Kerman, CA 93630

GENERATIONS

OF EXPERIENCE
ATTACHMENT 1
65 AGENDA ITEM NO. 13.

Introduction: Cover Letter
November 12, 2024
City of Clovis
1033 Fifth Street
Clovis, CA
93612
Proposal for Recyclable Materials and Organic Materials Services It is with considerable pride that Mid-Valley Disposal, LLC hereby submits its proposal for the above referenced collection and processing services for the City of Clovis.

We received and reviewed the City’s request for proposal, including its contents, attachments, and all addenda. We have also conducted due diligence to confirm material facts upon which this proposal is based.

The name of the entity to execute an agreement with the City of Clovis is Mid-Valley Disposal, LLC. As President and CEO, I, Joseph Kalpakoff, am duly authorized to execute a Franchise Agreement on behalf of Mid-Valley Disposal, LLC, and I certify that I am the contact person in reference to this submittal. You may contact me at:
15300 W Jensen Ave (559) 237-9425 or (559) 842-9436
Kerman, CA
93630 [email protected]
On behalf of Mid
Valley Disposal, I sincerely thank you for your consideration and look forward to partnering with the City of Clovis.

Sincerely,
Joseph Kalpakoff
President / CEO
Mid Valley Disposal
Introduction: Cover Letter
2/152 MID VALLEY DISPOSAL • Pr OPOSAL - CItY Of CL OVIS 66 AGENDA ITEM NO. 13.

TABLE OF CONTENTS
Introduction: Executive Summary 5 1: C
ompany Description 9

1.A
: Corporate Structure 10

1.B: D
escription of Proposer’s Collection Experience
11 1.C
: Description of Proposer’s Service Initiation Experience 29

1.D: K
ey Personnel 31

1.E:

Labor and Wages
39 1.F: F
inancial Information & Ownership 40

1.G:

Past Performance Record 42

1.G
.1: Litigation and Regulatory Actions 42

1.G
.2: Fines and Penalites 44

1.G
.3: Satisfactory Performance in Other Agreements 45 2:

Technical Proposal for Services 46

2.A: R
ecyclable Materials Collection 46

2.B:

Recyclables Materials Processing
51 2.C
: Recyclables Materials Marketing 52

2. E: Organic Materials Processing 56

2.F:

Organic Materials Marketing 62

2.G
: Ancillary Services 63

2.H:

Optional Services 64

2.I:

Implementation Plan
65 2.

J: Customer Service 75

2.K:

Electronic Monitoring & Communication System 82

2.L
: Environmental Issues 83

2.M:

Public Education & Outreach 84

2.N:

Other Required Plan 95

2.N.
1: SB 1383 Implementation and Monitoring Plan 95 MID VALLEY DISPOSAL • Pr OPOSAL - CItY Of CL OVIS
67 AGENDA ITEM NO. 13.

2.N.2: Litter Prevention/Abatement Plan 1 03

2.N.3: Skilled Driver Recruiting, Training, and Retention Plan 105
2 .N.4: Local Purchasing Preference
106
2 .O: Subcontracting

108
2 .P: Billing

109
2 .Q: Corporation Yard & Maintenance Facilities 111 3:

Financing and Cost Proposal
112

3. A: Financing Plan

112

3.B: Cost and Rate Proposal
113
3 .C: Revenue Share

123
4: Exceptions

1 24
5: Other Proposal Forms
125

5. 1: Secretary’s Certificate
125

5. 2: Anti-Collusion Affidavit
1 26

5.3: Iran Contracting Act Certification
1 27
6: Additional Information
1 52

6.1: Indemnification CERCLA
1 52
MID VALLEY DISPOSAL • Pr OPOSAL - CItY O f C LOVIS
68 AGENDA ITEM NO. 13.

Introduction: Executive Summary
Mid Valley Disposal is excited at the opportunity to serve the City of Clovis. The people that make up Mid Valley Disposal are passionate and enthusiastic about the waste and recycling industry. Our commitment goes beyond simply collecting trash. We strive to be a strong partner throughout the community.

We are confident that reviewing this proposal will address the service needs, as well as added value services, for the City of Clovis and its residents. Key takeaways will include:
y Commitment to service from a locally
o
wned and operated family company
y MVD’s e
xperience and proven
track record for municipal
operations and transitions
y Guar
anteed organics processing
capacity at our Kerman facility
Locally Owned and Operated
Founded in 1997, Mid Valley Disposal (MVD) is the leading locally owned and operated company that provides recycling, organics, and solid waste services in the Central Valley. The Kalpakoff family has four generations of experience in successfully operating a solid waste management company in California. Today, MVD is led by brothers Joseph and Jonathan Kalpakoff (fourth generation). With over 400 employees, MVD provides exclusive collection services to 36 local jurisdictions and is permitted to provide collection services in Fresno, Merced, Madera, Kings, and Tulare counties.

Introduction: Executive Summary
5/152 MID VALLEY DISPOSAL • Pr OPOSAL - CItY Of CL OVIS 69 AGENDA ITEM NO. 13.

Our presence in the Central Valley is
unmatched and our local knowledge plays
a key role in our ability to deliver excellent
service. In the search for an exclusive
provider, it is important to know the company
will honor your community goals and values.

We appreciate the City’s
consideration of our
proposal and look forward to
partnering with the residents
and businesses of Clovis.

Value Added Services
Mid Valley Disposal is proud to offer the following value-added services to the City of Clovis. The services outlined below are included as part of the provided rates.
y New Equipment
Collection vehicles will meet the model and GPS
requirements outlined in the RFP.
y High School Programs – Environmental Clubs
Mid Valley Disposal will support high school clubs focused on environmental activities with financial and technical assistance.
y Compost
Our CDFA certified organic Kerman’s Best Compost can be available at City’s annual compost event. y Christmas Tr ee Disposal
Natural Christmas trees can be disposed of in the organics container during the three weeks following December 25th.

Recycler of the Year
Mid
Valley Disposal selects a Recycler of
the Year, chosen from local businesses that
demonstrate exceptional commitment to
recycling and sustainability efforts. We
recognize these businesses at city council
meetings or business awards dinners.

Introduction: Executive Summary
6/152 MID VALLEY DISPOSAL • Pr OPOSAL - CItY Of CLO VIS Service Area Map
70 AGENDA ITEM NO. 13.

MVD is committed to purchasing
locally, building sustainable
infrastructure, and reinvesting back
into the communities we serve.

Introduction: Executive Summary
7/152 MID VALLEY DISPOSAL • Pr OPOSAL - CItY O f C LOVIS 71 AGENDA ITEM NO. 13.

Family owned...family focused
Jay Kalpakoff had a simple business philosophy
“treat employees like family.”
His legacy of service to employees continues today in the many programs that create a culture of recognition and appreciation at Mid Valley Disposal.

Founder’s Day Picnic at Wild Water
Over 1,500 friends and family gather for a day of celebration that includes food, fun, and camaraderie. The day culminates with recognition of our longest serving employees and a serious, but friendly “Taco Throwdown” competition between our operations teams!
Employee Engagement
Mid Valley Disposal promotes a “servant leadership” culture.

Through various events planned throughout the year, leaders stay connected with employees and their families, acknowledging that they are the keys to MVD’s success.

Scholarship Program
Each year, MVD awards financial support to employees and eligible family members in their personal pursuit for higher education and enhanced skills training.

Employee Recognition
Years of service milestones aren’t the only things MVD celebrates.

When employees proactively take action or go above and beyond their role as an essential worker, leaders and colleagues take notice. From exemplary safety records to outstanding customer support, MVD feels it is important to acknowledge employees for their front-line responses.

Introduction: Executive Summary
8/152 MID VALLEY DISPOSAL • Pr OPOSAL - CItY O f C LOVIS 72 AGENDA ITEM NO. 13.
1: Company Description
(L to R: Jonathan, Tatiana, Harrison, Natalie, Joseph)
The Kalpakoff family has owned and operated solid waste and recycling businesses in California for four generations. Mid Valley Disposal was formed in 1997 to provide solid waste hauling services in Fresno County and the Central Valley. Today, Joseph and Jonathan Kalpakoff serve as President and Executive Vice President of the Company and are involved in all aspects of day-to-day operations.

Mid-Valley Disposal, LLC (MVD, LLC) is the legal entity that will execute an agreement with the City. MVD, LLC is a manager managed California limited liability company formed in 2014 to accommodate the growth and expansion of hauling operations in the Central Valley. The company maintains all required permits and filings to conduct business in California. MVD, LLC is a wholly owned subsidiary of Mid-Valley Disposal Holdings, LLC, which is owned by Joseph Kalpakoff and Jonathan Kalpakoff.

Mid-Valley Recycling, LLC and Crown Transportation, LLC are related companies that support different functions in providing vertically integrated services. Mid-Valley Recycling, LLC owns and operates recycling and organics processing facilities and is also a wholly owned subsidiary of Mid-Valley Disposal Holdings, LLC. Crown Transportation owns and operates tractors and trailers for the transportation of materials from transfer stations to landfills and processing sites. All related companies are owned by Joseph Kalpakoff and Jonathan Kalpakoff. 1: Company Description
9/152 MID VALLEY DISPOSAL • 01. C OMPAnY DESCrIPtIOn
73 AGENDA ITEM NO. 13.

1.A: Corporate Structure
The company maintains credit facilities with BMO (formerly Bank of the West) that provide revolving credit for asset acquisition and working capital. BMO is the only creditor with outstanding debt greater than 10% of the company’s total assets, as evident in the financial statements provided.

The diagram below illustrates the overall corporate structure.

Mid-Valley Disposal Holdings, LLC
Parent Company for
Hauling and Processing
Mid-ValleyDisposal, LLC
COLLECTION OPERATIONS:

Franchise and Open Market
Mid-Valley Recycling, LLC
POST-COLLECTION OPERATIONS:

Processing and MRF opeartions
Crown Transportation, LLC
Material Transfer Trucks
Mid-Valley Disposal Holdings, LLC
Parent Company for
Hauling and Processing
Mid-Valley Disposal, LLC
COLLECTION OPERATIONS:

Franchise and Open Market
Mid-Valley Recycling, LLC
POST-COLLECTION OPERATIONS:

Processing and MRF operations
Crown Transportation, LLC
Material Transfer Trucks

1.A: Corporate Structure
10/152 MID VALLEY DISPOSAL • 01. C OMP A nY D ESC r IPt IO n 74 AGENDA ITEM NO. 13.

1.B: Description of Proposer’s Collection Experience

SINGLE - FAMILY

CUSTOMERS SERVED

MULTI - FAMILY

CUSTOMERS SERVED

COMMERCIAL

CUSTOMERS SERVED

1.B: Description of Proposer’s Collection Experience
11/152 MID VALLEY DISPOSAL • 01. C OMPAnY DESCrIPtIOn 1 FEL; 1 ASL
2 FEL; 3 ASL
75 AGENDA ITEM NO. 13.

SINGLE - FAMILY

CUSTOMERS SERVED

MULTI - FAMILY

CUSTOMERS SERVED

COMMERCIAL

CUSTOMERS SERVED

1.B: Description of Proposer’s Collection Experience
12/152 MID VALLEY DISPOSAL • 01. C OMPAnY DESCrIPtIOn 1 FEL; 2 ASL
20 FEL; 5 ASL
1 FEL; 1 ASL
76 AGENDA ITEM NO. 13.

SINGLE - FAMILY

CUSTOMERS SERVED

MULTI - FAMILY

CUSTOMERS SERVED

COMMERCIAL

CUSTOMERS SERVED

1.B: Description of Proposer’s Collection Experience
13/152 MID VALLEY DISPOSAL • 01. C OMPAnY DESCrIPtIOn 1 FEL; 2 ASL
1 FEL; 2 ASL
1 ASL
77 AGENDA ITEM NO. 13.

SINGLE - FAMILY

CUSTOMERS SERVED

MULTI - FAMILY

CUSTOMERS SERVED

COMMERCIAL

CUSTOMERS SERVED

1.B: Description of Proposer’s Collection Experience
14/152 MID VALLEY DISPOSAL • 01. C OMPAnY DESCrIPtIOn 1 FEL; 1 ASL
2 FEL; 2 ASL
2 FEL; 2 ASL
78 AGENDA ITEM NO. 13.

SINGLE - FAMILY

CUSTOMERS SERVED

MULTI - FAMILY

CUSTOMERS SERVED

COMMERCIAL

CUSTOMERS SERVED

1.B: Description of Proposer’s Collection Experience
15/152 MID VALLEY DISPOSAL • 01. C OMPAnY DESCrIPtIOn 1 FEL; 3 ASL
1 FEL; 3 ASL
1 FEL; 3 ASL
79 AGENDA ITEM NO. 13.

SINGLE - FAMILY

CUSTOMERS SERVED

MULTI - FAMILY

CUSTOMERS SERVED

COMMERCIAL

CUSTOMERS SERVED

1.B: Description of Proposer’s Collection Experience
16/152 MID VALLEY DISPOSAL • 01. C OMPAnY DESCrIPtIOn 5 FEL; 6 ASL
1 FEL; 3 ASL
1 FEL; 2 ASL
80 AGENDA ITEM NO. 13.

SINGLE - FAMILY

CUSTOMERS SERVED

MULTI - FAMILY

CUSTOMERS SERVED

COMMERCIAL

CUSTOMERS SERVED

1.B: Description of Proposer’s Collection Experience
17/152 MID VALLEY DISPOSAL • 01. C OMPAnY DESCrIPtIOn 1 FEL; 1 ASL
1 FEL; 4 ASL
5 FEL; 7 ASL
81 AGENDA ITEM NO. 13.

SINGLE - FAMILY

CUSTOMERS SERVED

MULTI - FAMILY

CUSTOMERS SERVED

COMMERCIAL

CUSTOMERS SERVED

1.B: Description of Proposer’s Collection Experience
18/152 MID VALLEY DISPOSAL • 01. C OMPAnY DESCrIPtIOn 1 FEL; 2 ASL
1 FEL; 2 ASL
1 FEL; 3 ASL
82 AGENDA ITEM NO. 13.

SINGLE - FAMILY

CUSTOMERS SERVED

MULTI - FAMILY

CUSTOMERS SERVED

COMMERCIAL

CUSTOMERS SERVED

1.B: Description of Proposer’s Collection Experience
19/152 MID VALLEY DISPOSAL • 01. C OMPAnY DESCrIPtIOn 2 FEL; 5 ASL
1 FEL; 2 ASL
2 FEL; 4 ASL
83 AGENDA ITEM NO. 13.

SINGLE - FAMILY

CUSTOMERS SERVED

MULTI - FAMILY

CUSTOMERS SERVED

COMMERCIAL

CUSTOMERS SERVED

1.B: Description of Proposer’s Collection Experience
20/152 MID VALLEY DISPOSAL • 01. C OMPAnY DESCrIPtIOn 1 FEL; 2 ASL
1 FEL; 2 ASL
2 FEL; 2 ASL
84 AGENDA ITEM NO. 13.

SINGLE - FAMILY

CUSTOMERS SERVED

MULTI - FAMILY

CUSTOMERS SERVED

COMMERCIAL

CUSTOMERS SERVED

1.B: Description of Proposer’s Collection Experience
21/152 MID VALLEY DISPOSAL • 01. C OMPAnY DESCrIPtIOn 4 FEL; 4 ASL
1 FEL; 1 ASL
1 FEL; 1 ASL
85 AGENDA ITEM NO. 13.

SINGLE - FAMILY

CUSTOMERS SERVED

MULTI - FAMILY

CUSTOMERS SERVED

COMMERCIAL

CUSTOMERS SERVED

1.B: Description of Proposer’s Collection Experience
22/152 MID VALLEY DISPOSAL • 01. C OMPAnY DESCrIPtIOn 1 FEL; 1 ASL
86 AGENDA ITEM NO. 13.

1.B: Description of Proposer’s Collection Experience
23/152 MID VALLEY DISPOSAL • 01. C OMP A n Y D ESC r IPt IO n 87 AGENDA ITEM NO. 13.

1.B: Description of Proposer’s Collection Experience
24/152 MID VALLEY DISPOSAL • 01. C OMP A n Y D ESC r IPt IO n 88 AGENDA ITEM NO. 13.

1.B: Description of Proposer’s Collection Experience
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1.B: Description of Proposer’s Collection Experience
26/152 MID VALLEY DISPOSAL • 01. C OMP A n Y D ESC r IPt IO n 90 AGENDA ITEM NO. 13.

Madera City Hall, 205 W 4th Street, Madera, CA 93637
PHONE: (559) 661-5400 • www.madera.gov

OFFICE OF PUBLIC WORKS
Ismael Hernandez, Director
November 1, 2024
SUBJECT: Letter of Recommendation
To Whom It May Concern:

It
is with great pleasure that I offer this letter of recommendation on behalf of Mid Valley Disposal, LLC. In April 2012, Mid Valley Disposal took over solid waste services for the City of Madera by acquiring the previous contractor, initially focusing on solid waste services only. In August 2018, they were awarded full responsibility for solid waste management in Madera, which expanded their role to include customer service, as well as cart replacement and repairs. Since then, Mid Valley Disposal has been instrumental in assisting the City with the implementation of CalRecycle’s recycling and organics mandates citywide.

Mid Valley Disposal is dedicated to serving more than 13,746 single-family residences and 1,789 businesses weekly. Their committed staff, including recycling coordinators, work diligently to keep our City clean and ensure compliance with the State’s rigorous diversion and reporting requirements.

The company also supported the City in implementing a three-cart program for mixed recycling and organics collection, fully aligned with SB 1383 standards. Their efforts have been critical in helping Madera comply with AB 341, AB 1826, and SB 1383. We are confident in their commitment as California continues to lead in recycling and environmental initiatives.

Mid Valley Disposal consistently provides exceptional service to Madera’s residents and businesses.

If you have any questions regarding Mid Valley Disposal, please feel free to contact me at (559) 661-5466.

Sincerely,
Ismael Hernandez
Public Works Operations Director

1.B: Description of Proposer’s Collection Experience
27/152 MID VALLEY DISPOSAL • 01. C OMPAnY DESCrIPtIOn 91 AGENDA ITEM NO. 13.

1.B: Description of Proposer’s Collection Experience
28/152 MID VALLEY DISPOSAL • 01. C OMP A n Y D ESC r IPt IO n 92 AGENDA ITEM NO. 13.

1.C: Description of Proposer’s Service Initiation Experience Experience Matters
Our South Valley operations team on the first day
of services in the City of Selma on July 1, 2024.

When changing haulers, there is no substitute for proven experience and performance. Our operations team will create a detailed implementation plan based on the needs of the City of Clovis. Subsequent sections will also describe how MVD will engage and educate the community through live customer service calls and chats, special events and printed multilingual communication. Our goal is to mitigate disruption of services and ensure a smooth transition for all customers.

1.C: Description of Proposer’s Service Initiation Experience 29/152 MID VALLEY DISPOSAL • 01. C OMP A n Y D ESC r IPt IO n 93 AGENDA ITEM NO. 13.

Dedicated team backed by local resources
Being locally owned and operated means that transitions and implementations are directly overseen by ownership. Located just 12 miles away in Fresno, we have a team of local managers with extensive experience in transitions and service implementation. We also have 6 facilities within 60 miles of the City of Clovis. Our diverse team of drivers, supervisors and dispatch operators are trained to deploy services and proactively address issues before they hinder operations. With our established presence in neighboring communities, the City of Clovis can be confident that Mid Valley Disposal is never far away.

SB 1383 Compliance
Our Recycling Department specializes in SB 1383 regulations, and is well-equipped to offer comprehensive public education, exceeding SB 1383 standards. Through cross-functional
collaboration, we’ve developed efficient procedures for gathering city compliance information through diverse
assessments. For detailed information about SB 1383
compliance, please refer to Section 2.M within this proposal.

Guaranteed Capacity for SB 1383
If selected, MVD can guarantee processing capacity to the City of Clovis for the length of the exclusive hauler agreement.

Through conservative fiscal practices and strategic investment, MVD has developed local processing facilities for both recycling and organics. Our fully permitted and operational composting facility is designed to accept mixed organics, including food scraps, to comply with SB 1383 programs. Our vertical
integration provides guaranteed processing capacity for both recyclables and organics collected in the City of Clovis. Section

2.B and 2.E of this proposal provides a detailed description of the facilities owned and operated by Mid Valley Disposal.

1.C: Description of Proposer’s Service Initiation Experience 30/152 MID VALLEY DISPOSAL • 01. C OMPAnY DESCrIPtIOn 94 AGENDA ITEM NO. 13.

1.D: Key Personnel
Joseph Kalpakoff: President and CEO
[email protected]
Education: Bachelor of Science, Arizona State University - Mass Communications; Minor, Business Administration As President and CEO of MVD, Joseph is the steward of the family business built on genera- tions of service in the solid waste industry. He plays a key role in recruiting and retaining the best employees, manages public relations, and ensures compliance with all regulating agencies.

Joseph keeps current with changes in environmental law both locally and at the state level. He is President of the California Waste Haulers Council and has participated in statewide panels on recycling industry issues. Joseph was recently appointed to the Statewide Commission on Recycle Markets and Curbside Recycling to make recommendations on achieving statewide objectives under AB 1583.

IMPLEMENTATION EXPERIENCE
Joseph has spent over 20 years managing and implementing solid waste services under municipal franchise agreements in the Central Valley. He has overseen the development and implementation of recycling and organics diversion programs for 37 jurisdictions. Joseph attends pre-bid meetings and oversees all RFP processes.

If selected, Joseph assembles and oversees the implementation team, requiring accountability to ensure strict adherence with contract requirements and jurisdiction expectations. Joseph works side by side with each department manager during implementation to ensure the accuracy and timing of each start-up task.

KEY RESPONSIBILITIES | 2000 - CURRENT
X Administers and oversees all solid
w
aste and recycling contracts
X Ov
ersees senior management team
and makes policy decisions
X Se ts the company vision and values
throughout the organization that
guide day to day operations
X Ov
ersees community
engagement programs
X In volved in statewide industry
organizations to ensure local issues
and interests are represented in
developing state policy and regulations
in the waste and recycling industry

YEAR MUNICIPALITY INCUMBANT HAULER SERVICES
2000 City of Avenal Waste Management Residential and Commercial 2001 City of San Joaquin Waste Management Residential and Commercial 2003 City of Mendota Waste Management Residential and Commercial 2001 City of Huron Waste Management Residential and Commercial 2006 County of Fresno Multiple Haulers Residential and Commercial 2008 City of Firebaugh Firebaugh Disposal Residential and Commercial 2008 City of Kerman Republic Services Residential and Commercial 2011 City of Fresno Commercial - Zone 2 City Hauled Commercial and Multi-Family 2014 City of Kingsburg Waste Management Residential and Commercial 2021 City of Los Banos Republic Services Residential and Commercial 2021 City of Reedley City Hauled Residential and Commercial 2022 City of Gustine Gilton Solid Waste Residential and Commercial 2022 City of Dos Palos Republic Services Residential and Commercial 2023 City of Atwater Republic Services Residential and Commercial 2024 City of Selma Waste Management Residential and Commercial 2024 City of Orange Cove Peñas Disposal Service Residential and Commercial

1.D: Key Personnel
31/152 MID VALLEY DISPOSAL • 01. C OMPAnY DESCrIPtIOn 95 AGENDA ITEM NO. 13.

Jonathan Kalpakoff: Executive Vice-President
[email protected]
Jonathan’s career in the solid waste industry began in 1992 when he began working for his fa- ther’s company in Montebello, California. He started at Metropolitan Waste Disposal as a driver and quickly fell in love with the industry. Through his 27+ years in the industry, he has been involved in every aspect of the operations of solid waste. His primary role now is to oversee the post-collection operations at all MVD facilities.

Jonathan also oversees container maintenance operations at multiple facilities. He has procured and managed the main- tenance of over 235,000 ASL carts, 31,000 FEL containers (bins), and over 1,800 industrial boxes and compactors. He has extensive experience in designing diversion programs at industrial/commercial facilities utilizing compactors combined with FEL/ASL containers.

KEY RESPONSIBILITIES | 1997 – CURRENT
X Oversees equipment specification
and ac
quisition
X Recruits, de
velops, and trains supervisors
& employees in post collection
operations, including senior managers
X Responsible f or finding sustainable users
for recovered recyclable materials and
developing new markets for commodities
X In
volved in facility
construction and design
X Main tain good standing with all
local jurisdictions for facility and
environmental compliance
X Coor
dinates product marketing and
sales for export and domestic markets
Joe Heisdorf: Chief Financial Officer
[email protected]
Education: Bachelor of Science, Business Administration – Finance Emphasis, California State University Fresno; Masters of Science in Accountancy, California State University Fresno Joe joined Mid Valley Disposal in 2012 after 4 years in public accounting where he provided tax, audit, and consulting services to a diverse group of companies in the Central Valley. He currently manages financial reporting for municipal contracts, government agencies, and financial institu- tions, as well as provides internal analysis and forecasts for MVD management.

IMPLEMENTATION EXPERIENCE
Since joining Mid Valley Disposal, Joe has played a key role in the proposal and contract award process for municipal contracts and franchise agreements. He also performed due diligence reviews and helped procure financing for the acquisition of Waste Connections of the Central Valley and Sunset Waste. He plays a key role in managing the transition and integration of processes post-acquisition.

KEY RESPONSIBILITIES | 2012 – CURRENT
X Oversees all financial processes and
c
ontrols including implementation of
software and support programs
X Ensur
es completion and submission
of financial filings and returns
required by contractual agreements
and government entities (e.g., tax
filings, franchise, and royalty fees)
X Manag es accounting personnel and
provides direction to different accounting
functional areas (invoice processing,
cash collection cycle, month-end close,
journal entries, and statistical data)
X Re
views and oversees administration
of Employee Benefit Plans
X Manag es and provides necessary support
to financial audits including internal
audits, external audits and peer reviews
X Pr
ovides the Senior Managers
with financial analytics

1.D: Key Personnel
32/152 MID VALLEY DISPOSAL • 01. C OMPAnY DESCrIPtIOn 96 AGENDA ITEM NO. 13.

Jay Fowler: District Manager
[email protected]
Jay brings over 30 years of experience in managing large transportation and logistics organiza- tions, the last 17 years in the waste and recycling industry. He is responsible for the daily man- agement of the North Valley District and will oversee service operations for the City of Clovis.

KEY RESPONSIBILITIES | 2020 – CURRENT
X Oversees all field operations,
including the dir
ect management of
municipal contacts with the goal of
exceeding service expectations
X Fost ers a “teamwork” culture
by promoting cross-training and
skills development programs,
while promoting from within
X Builds and main
tains strong and
effective relations with government,
community, and environmental groups
X Sta ys connected with industry
counterparts to learn about the latest
technology and compare best practices
X Ov
ersees effective safety and accident
prevention programs to ensure all
reasonable actions are taken to
prevent accidents and injuries
Lisa Helm: Director of Administration
[email protected]
Lisa has worked in the recycling and solid waste industry since 1987 in various positions, such as a Frontload and Roll-Off Dispatcher, Transfer Station Supervisor, Office Manager, Billing Manag- er, Customer Service Manager, and Corporate Level Trainer. During her 20 years with MVD, she has played a key role in supporting growth by managing customer data programs and onboarding for 3 mergers/acquisitions and dozens of contract implementations.

IMPLEMENTATION EXPERIENCE
Lisa’s broad experience across the entire service cycle gives her a unique knowledge base and perspective into operation- al data. She has directly managed account data migration and customer service implementation across multiple software programs for over 40 municipal franchises and contracts. Lisa plays a key role in overseeing the conversion and accuracy of customer data during service transitions, while maintaining effective communication across all groups of customers.

KEY RESPONSIBILITIES | 2004 – CURRENT
X Supervises billing process for
C
ommercial, Residential, Roll Off
and Portable Toilet accounts
X Monit
ors and develops processes and
controls for operational data, including
material tonnages and origins
X Main tains jurisdiction information on all
accounts to provide accurate disposal
reporting to City, County and State
bodies, including AB 901 reporting
X De
velops program standards and
leverages technology for managing
and securing customer data
X Ov ersees the training and performance
of customer service representatives
and data entry specialists
X Pr
ovides other departments with logistic
and operations analytics and reporting
X Tr
ansitions all new data from
acquisitions or contract awards into
customer management software

1.D: Key Personnel
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Randy DeVaney: Fleet Manager
[email protected]
Randy has over 20 years of experience in the solid waste industry. His background includes the oversight and direction of solid waste maintenance programs with large public and private haul- ers. Randy manages company-wide maintenance programs for MVD. As fleet manager, he also oversees shop supervisors, mechanics, dispatchers, vehicle DOT compliance, safety, all vehicle and yellow iron equipment maintenance, and general administration.

IMPLEMENTATION EXPERIENCE
Randy has been involved in multiple contract implementations throughout his career. Notably, he has managed the procure- ment and specification of over 60 alternative fuel collection vehicles utilizing clean air grant programs. By overseeing an aggressive fleet replacement program, Randy stays up to date with the latest design and technology in the waste collection sector, including the use of clean air alternative fuel vehicles.

KEY RESPONSIBILITIES | 2017 – CURRENT
X Responsible for overall safety
and pr
oductivity of 5 Shop
Supervisors and 20 Mechanics
X Ov
ersees the installation and
implementation of 3rd Eye cameras and
software on entire garbage truck fleet
X Ov ersees the documentation of fleet
maintenance records by vehicle and
maintaining company equipment to
Department of Transportation standards
X Administ
ers mechanic job specific
operating standards and procedures
X Manag es department staff, including
hiring, training, performance
management and safety issues/claims
X Ensur
es safety and regulatory
compliance standards are met
Christian Horta: North Valley Operations Manager
[email protected]
Christian has been in the logistics industry for 16 years. After joining Mid Valley Disposal, he has been the Operations Manger for the areas of Fresno, Sanger and Shaver Lake. His acquired knowledge and experience with operations aids in the successful implementation of new con- tracts and agreements. Christian strategizes improvements in day-to-day operations with new and existing contracts. He has vast knowledge of municipal contracts and maintains professional relations with public officials. As the Operations Manager he is also very involved in city events including parades, city clean up and a variety of community gatherings. Christian is actively involved in recruiting, training and overseeing the development of employees through promoting the company’s safety culture and compliance regulations.

KEY RESPONSIBILITIES | 2022 – CURRENT
X Utilize and maintain reporting tools
f
or use in minimizing expenses
and increasing efficiencies
X Main
tain knowledge of municipal
contracts and cultivate relationships
with key municipal staff
X Plan and implemen
t routing and logistics
changes to ensure operational efficiency
X Ov ersee all depot employees
counseling/disciplinary actions
as well as performance reviews
and coaching sessions
X Assist District M
anager with
new bid and proposals as well as
ongoing contract management
X Monit or and oversee safety compliance
and reporting for department location
X Ov
ersee dispatch and support all hauling
operation (FEL, ASL, RO, Walking Floor)
X Iden
tify, develop, and maintain new and
existing training programs and initiatives

1.D: Key Personnel
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Billie Hansen: Recycling Programs Manager
[email protected]
Education: Bachelors of Arts, Environmental Studies-Education, CSU Monterey Bay Born and raised in Clovis, CA, Billie is a dedicated environmental professional with a strong background in solid waste management and recycling. She graduated from CSU, Monterey Bay, with a degree in Environmental Studies, focusing on education. Billie began her career in the waste and recycling industry as a Recycling Coordinator in the Bay Area, quickly developing a keen understanding of regulatory compliance and community outreach. Returning to California’s Central Valley, she joined Mid Valley Disposal as a legislative expert on SB 1383, where she worked closely with jurisdictions to help them meet evolving state compliance requirements. Currently, Billie serves as the North Valley Recycling Programs Manager, leading a team of Recycling Coordinators and working with local jurisdictions to achieve full SB 1383 compliance.

Her commitment to sustainability, paired with her extensive expertise in legislative processes, makes her an invaluable asset to any project focused on environmental stewardship and regulatory adherence.

KEY RESPONSIBILITIES | 2021 – CURRENT
X Hire, train, and manage a team of
r
ecycling coordinators to support local
jurisdictions with waste diversion
and compliance initiatives
X Act as a liaison be
tween cities,
counties, and state agencies, fostering
strong relationships and effective
communication on regulations
X Assist and guide jurisdictions with the
c
ompletion of annual reports, ensuring
accuracy and timely submission in
accordance with state requirements.

X De
velop and implement programs
to achieve full compliance with
SB 1383, including recordkeeping
and reporting systems
X Ov
ersee Franchise Agreement
contract compliance, ensuring all
requirements are met and maintained
X Plan, or ganize, and oversee community
outreach events and special programs
to promote sustainable practices
and engage local residents
X Deliv
er presentations to city staff,
councils, and other stakeholders
on program updates, regulatory
changes, and community impact
Megan Guarducci, CSP:

Senior Manager, Safety & Environmental Compliance
[email protected]
Education: Bachelor of Science, Business Administration – Human Resources, San Jose State University Megan Guarducci joined MVD in 2015 with seven years of environmental, health, and safety leadership in the Scrap Metal Recycling Industry, managing multiple high-hazard facilities. At MVD, she directs a comprehen- sive EHS program, ensuring regulatory compliance and promoting safety excellence. Megan is a Certified Safety Professional (CSP) and was recognized as a Waste 360 “40 Under 40” Award recipient in 2024.

IMPLEMENTATION EXPERIENCE
During her tenure with Mid Valley Disposal, Megan has supported the implementation of seven waste management contracts, which included adding two new facilities and a compost operation. Her experience highlights her expertise in ensuring that all new operations meet stringent safety and environmental compliance standards.

KEY RESPONSIBILITIES | 2015 – PRESENT
X Develops and leads comprehensive
en
vironmental, health, and
safety (EHS) programs
X Ensur
es full compliance with local,
state, and federal regulations, including
managing site-specific permits
X Collabor ates closely with
management and her team to provide
thorough safety training to ensure
exceptional service quality
X Analyz
es safety performance data and
incident trends to identify, prioritize,
and mitigate risks effectively
X Re views facility inspections conducted
by her team and collaborates with
safety coordinators, managers, and
the executive team on compliance
and improvement initiatives

1.D: Key Personnel
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Nella Leos: Customer Service Manager
[email protected]
Nella joined MVD in 2018 after more than 30 years of experience in business administration, including customer service and accounting. Her current role at MVD involves the technical as- pects of our communication systems and leads our teams in customer service and frontload/ sideload data entry. Her leadership has increased retention in our external facing roles at MVD.

Her knowledge and experience are key to Mid Valley Disposal providing excellent service.

KEY RESPONSIBILITIES | 2018 – CURRENT
X Oversee and manage a team of
cust
omer service representatives
to ensure exceptional customer
support and satisfaction
X De
velop and implement policies,
procedures, and standards to enhance
the overall customer experience
and promote customer loyalty
X Monit or and analyze customer service
metrics, such as response time,
resolution rate, and customer feedback,
to identify areas of improvement and
implement appropriate strategies
X Collabor
ate with cross-functional
teams, including marketing, recycling,
and operations, to address customer
concerns, resolve escalated issues,
and enhance overall service quality
X Pr ovide regular coaching, training,
and performance feedback to the
customer service team, promoting
professional growth and ensuring
consistent service excellence
X Ov
ersee and ensure the smooth
operation of the company’s
communication system, including
phone, email, live chat, and
other relevant platforms
Maria Ayala: Food Recovery Program Specialist
[email protected]
Maria joined Mid-Valley Disposal in 2021 after more than a decade in the non-profit sector man- aging hunger relief programs throughout Fresno, Madera, Kings, and Tulare Counties. Prior to joining MVD, Maria managed the development and implementation of multiple community pro- grams helping provide food to vulnerable families in our area. Maria’s goal at MVD is to develop a comprehensive SB 1383 Edible Food Recovery Program to help jurisdictions, food generators, and food recovery organizations meet compliance requirements. Maria is trained in food safety standards to ensure food is also safely recovered for donation.

KEY RESPONSIBILITIES | 2021 – CURRENT
X Develop SB 1383 Edible Food Recovery
O
utreach and Education Materials
X Pr
ovide support to jurisdictions on all
aspects of Edible Food Recovery
X Conduct in-per son and online food
recovery training for jurisdictions
and food generators
X Pr ovide consultation to food generators
looking to start food recovery programs
X Cr
oss-departmental advisement
on SB 1383 regulation

1.D: Key Personnel
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AGENDA ITEM NO. 13.

Abel Salazar: Post-Collections Manager (Recyclables)
[email protected]
Abel joined MVD in 2017 and is responsible for all operations at our Transfer Station/Material Recovery Facility. His knowledge and efficiency in facility management is key to Mid Valley Dis- posal’s processing capability at this location. As the Plant Manager, Abel oversees all operations at the MRF, including facility staff, daily materials processing & reporting, enforcing safety stan- dards, and ensure compliance of government regulations.

KEY RESPONSIBILITIES | 2018 – CURRENT
X Manage company employees and
r
esources throughout the processing
cycle, from receiving material to final
sale and delivery to customers
X Ensur
e divisional compliance
with all OSHA, DOT, city, state,
county, and federal regulations
X Main tain compliance with facility
permits including, Solid
Waste Facility Permit
X Monit
or and report inbound
tonnages and inventories
X Manag e a team of heavy equipment
operators, maintenance mechanics,
sorters & scale operators responsible
for receiving, sorting, and transporting
material while ensuring compliance with
federal and state weight regulations
X Ov
ersee facility processes that
optimize diversion rates
Mike Gonzalez: Post-Collections Manager (Organics)
[email protected]
Mike joined the Mid Valley Disposal team in June of 2023 after 10 years in the waste industry in Southern California. Prior to this, he was in the paper industry for almost 20 years. Mike has 11 years of experience managing Material Recovery Facilities, Transfer Station, C&D, bio-separation, and composting operations. Mike brings with him the knowledge of the Gore UTV composting system, which is utilized at the MVD Compost facility. Mike’s knowledge and background in composting operations has helped MVD excel with the expansion of requirements in SB 1383.

KEY RESPONSIBILITIES | 2023 – CURRENT
X Oversee Kerman green waste
sort line, tr
ansfer station and
composting operations
X Supervise f
acility staff including
supervisors, MVD employees,
and temporary staff
X Ensur e divisional compliance
with all OSHA, DOT, city, state,
county, and federal regulations
X Ov
ersee all levels of composting
operations (Grinding, blending,
composting, screening, curing and testing)
X Uphold CDF A certification by performing
regular sample testing of finished compost
X Main
tain compliance with facility permits
including, Solid Waste Facility Permit

1.D: Key Personnel
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AGENDA ITEM NO. 13.

Kacey Auston: Government Liaison
[email protected]
With 20 years of experience in government and public relations consulting, Kacey Auston joined Mid Valley Disposal in 2015. Bringing a wealth of knowledge in managing relationships between the public and private sectors, Kacey plays a crucial role in fostering collaboration and understanding between government entities and the company. Her extensive expertise in public relations ensures that Mid Valley Disposal remains informed and compliant with evolving govern- mental standards while actively engaging with community partners and stakeholders.

KEY RESPONSIBILITIES | 2015 - CURRENT
X Supports MVD’s state and local
r
elationships with cooperative
partnerships with municipal,
county and state agencies
X Facilita
tes philanthropic opportunities
for MVD across the Central Valley
X Works closely with government
agencies to navigate regulatory
environments, ensuring seamless
adherence to policies and guidelines
X De velops strategies to enhance Mid
Valley Disposal’s public image and
reputation within the community

1.D: Key Personnel
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1.E: Labor and Wages
Mid-Valley Disposal has not entered into labor agreements with any individual or groups of employees, nor does the company intend to enter into any such agreement to provide services to the City of Clovis.

1.E: Labor and Wages
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1.F: Financial Information & Ownership
Audited consolidated financial statements for the year ended 2023 have been provided under separate cover.

The financial statements are prepared on consolidated basis that includes the parent company and related entities of Mid-Valley Disposal, LLC, as described in section 5.4.

The financial statements are evidence of the company’s strong financial footing and available resources.

Additionally, the company has access to approved credit facilities on which to draw for capital acquisition. We have included a letter from BMO that reinforces our financial strength and access to capital specifically for this proposal.

I, Joe Heisdorf, am the Chief Financial Officer of Mid Valley Disposal and the related entities presented in the consolidated financial statements provided. I hereby certify that, as of the date this proposal is submitted, there has been no material adverse event or change in the financial position of the company since the financial statement date. _____________________________________________
Joe Heisdorf
Chief Financial Officer
Mid-Valley Disposal, LLC

1.F: Financial Information & Ownership
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AGENDA ITEM NO. 13.

1.F: Financial Information & Ownership
41/152 MID VALLEY DISPOSAL • 01. C OMP A n Y D ESC r IPt IO n 105
AGENDA ITEM NO. 13.

Auto and General Liability Litigation 2019 – 2024

DATE OF INCIDENT TYPE OF CLAIM CLAIM NUMBER DESCRIPTION RESOLUTION STATUS
11/22/2019 Auto Liability 00242-024689-AB-01 &
AB-02 & AB-03 & AB-04
Vehicle collision due
to dust cloud, injuries
reported
Closed, Settled
08/11/2020 Auto Liability 002042-027729-AB-01 Rear-end collision, injuries reported Closed, Settled
10/19/2020 General Liability 002042-031332-GB-01 Injury on-site, injuries reported Open, Pending
12/12/2020 Auto Liability 002042-029410-AD-01
Property damage
caused by vehicle
collision
Closed, Settled
11/22/2021 Auto Liability 002042-034542-AB-01 Vehicle collision, injuries reported Open, Pending
04/03/2023 Auto Liability 002042-042650- AB-01 &
AB-02
Vehicle damage,
injuries reported Open, Pending
03/20/2024 Auto Liability 002042-048869-AB-01
Unpreventable vehicle
collision caused by 3rd
party, injuries reported
Open, Denied

1.G.1: Litigation and Regulatory Actions
43/152 MID VALLEY DISPOSAL • 01. C OMP A n Y D ESC r IPt IO n 106
AGENDA ITEM NO. 13.

1.G.2: Fines and Penalites
Other than those amounts indicated in the section above, Mid Valley Disposal has no fines, penalties, settlements, or damages to report.

1.G.2: Fines and Penalites
44/152 MID VALLEY DISPOSAL • 01. C OMPAnY DESCrIPtIOn 107
AGENDA ITEM NO. 13.

1.G.3: Satisfactory Performance in Other Agreements
An extensive list of local agencies where MVD provides franchise collection and processing services is shown in section 1.B. of this proposal. MVD encourages the City to contact those agencies to learn more about our contract performance and involvement in those communities. MVD has not incurred liquidated damages or any defaults with franchise agreements in 20+ years of serving the central valley.

1.G.3: Satisfactory Performance in Other Agreements
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AGENDA ITEM NO. 13.
2: Technical Proposal for Services

2.A: Recyclable Materials Collection
Mid Valley Disposal takes a holistic approach to launching new services by actively engaging City of Clovis stakeholders, including customers, Public Works, and the Sanitation Department. With extensive experience meeting fixed deadlines for recycling collection transitions, we combine our expertise with stakeholder insights into city services and resident needs to ensure successful outcomes.

Local Knowledge + Industry Expertise = Customer Appreciation Recyclable Materials Collection
With y
ears of experience managing recycling collections across rural, suburban, and urban areas, Mid Valley Disposal has established standard procedures to ensure reliable outcomes. Our team has extensive expertise in scheduling weekly residential, multi-family, and commercial recycling services.

For residential routes, we conduct thorough route audits to assess cart set-out rates, traffic patterns, safety zones (e.g., near schools), and areas requiring specific access, like private streets or alleys. For multi-family and c
ommercial services, we perform site visits to verify container placements and access details (e.g., keys, remote codes), which are digitized into our routing database.

O
ur route schedules align with the city’s trash collection schedules, and start/end points are designed to avoid dela
ys. Using geo-coded customer data, our routing software optimizes routes with safety in mind, prioritizing right-hand turns. To minimize noise disturbances, commercial stops near residential areas are sequenced later in the route, preventing early-morning collections.

I
n the rare event of a noise complaint, our Route Supervisor investigates immediately, adjusts routes as needed, and follows up to ensure the issue is resolved.

Collection Methodology
T
o streamline our approach as recommended by the city, the following outlines our collection methodology for r
ecyclable and organic materials across residential, multi-family, and commercial customers, noting any specific differences where relevant.

Mid Valley Disposal will use Automated Side Load (ASL) trucks for all residential, multi-family, and commercial cart collections, and Front End Load (FEL) trucks for bin collections. Each truck is equipped with two-w ay radios, onboard cameras, and service tablets to maintain real-time communication between drivers, supervisors, and dispatch.

Our drivers report and address any service issues, such as road closures or container accessibility, and can communicate immediate updates about delays, discrepancies, or safety concerns. Onboard cameras (3rd Eye System) provide safety monitoring, while GPS-enabled tablets sync customer data and track route progress in real-time. These tablets also allow seamless documentation of service discrepancies—such as contamination or overloading—through high-resolution photos added directly to customer records.

Service discrepancies are documented and included in the city’s Daily Missed Collection Report, and the city can ac
cess GPS tracking of all Clovis-assigned trucks. Each route identifies service type (Commercial, Residential, or Multi-Family) and material type. Accounts are organized to facilitate compliance tracking and analysis of recycling programs, cross-referencing service types to ensure alignment with applicable regulations. 2: Technical Proposal for Services
46/152 MID VALLEY DISPOSAL • 02. tEChnICAL PrOPOSAL fOr SErVICES 109
AGENDA ITEM NO. 13.

Contamination
Our recycling programs comply with City of Clovis and CalRecycle require- ments for identifying and documenting contamination. Drivers are trained to distinguish between incidental and severe contamination and have the discretion to service or skip servicing a container when unsafe to do so. We generally favor courtesy collections for contaminated containers, providing education without customer inconvenience. In all cases, contamination is documented with a physical tag (one on the container, one submitted to dis- patch), and recorded on the driver’s tablet with high-resolution photos added to the customer account.

Our Dispatch, customer service, and Recycling Departments are notified of contamination, allowing the recycling department to provide follow-up education (see Section 2.M, Public Education and Outreach). The diagram below illustrates a typical weekday collection route for residential, multi- family, and commercial customers. Routes are scheduled to enter Clovis after 6:00 a.m. and exit before 6:00 p.m., with all recyclable materials transported to our Material Recycling Facility for processing. All the information regarding Materials Recovery Facility (MRF) processing will be found in Recyclable Materials Processing in section 2.B of our proposal.

Mid Valley Disposal uses route management software directly connected to our back-office systems to provide accurate service details for drivers.

This software records, analyzes, and reports jurisdictional tonnages across all waste streams, enabling streamlined reporting for regulatory compliance by tracking route productivity and weight data in a single platform. We are experienced in transmitting data via file upload, email, and direct web application entry.

Start 05:30
• Safety First
• Pre-trip truck
• Login to tablet
Depart 05:50
•Gate check
•
Radio check
Arrive 06:20
• Radio check
• Tablet launch
Depart 11:30
• Break & meal period
• 1st load complete
Arrive 13:00
•Dump 1st load at

MVD ELM
•
Start 2nd load
Depart 16:30
•Dump 2nd load at

MVD ELM
•
Post trip

2.A: Recyclable Materials Collection
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AGENDA ITEM NO. 13.

Service Day Map
Mid Valley Disposal is committed to maintaining the City’s existing solid waste collection schedule, ensuring continuity of service without disruption. We will uphold all collection days, times, and frequency as currently established, providing seamless service to the City’s residents and businesses.

Nees AveNees Ave
Herndon AveHerndon Ave
Bullard AveBullard AveBullard AveBullard Ave
Barstow AveBarstow Ave
Shepherd AveShepherd Ave
Gettysburg AveGettysburg Ave
Ashlan AveAshlan Ave
Dakota AveDakota Ave
Dayton AveDayton Ave
Shaw AveShaw AveShaw AveShaw Ave
Thompson AveThompson Ave
Temperence AveTemperence Ave
Locan AveLocan Ave
Minnewawa AveMinnewawa Ave
Peach AvePeach Ave
Leonard AveLeonard Ave
De Wolf AveDe Wolf Ave
Highland AveHighland Ave
Sierra AveSierra Ave Willow AveWillow Ave
Willow AveWillow Ave
Sunnyside AveSunnyside Ave
Sunnyside AveSunnyside Ave
Clovis AveClovis Ave
Winery AveWinery Ave
Armstrong AveArmstrong Ave
Armstrong AveArmstrong Ave
Fowler AveFowler Ave
Fowler AveFowler Ave
Monda yMonda y
Tuesda yTuesda y
Frida yFrida y
Wednesda yWednesda y
Thursda yThursda y

2.A: Recyclable Materials Collection
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Employee Transition
All drivers, whether transitioning from Republic Services or newly hired, will undergo comprehensive training in recycling programs, contamination handling, service standards, and ‘The Mid Valley Way.’ This approach, grounded in the Kalpakoff family’s values, ensures consistently excellent service and includes:
y Sa
fety First: Safe completion of
assignments is our top priority.
y Skilled E
mployees: We recruit, retain,
and reward highly skilled personnel.
y Cust
omer Focus: Employees are trained to
give customers the benefit of the doubt,
reducing complaints and fostering goodwill.
y Neighborhood P
ride: Drivers treat routes as
their own, ensuring upright cart placement,
closed lids, and prompt cleanup of spills.
y Commitmen
t: We follow through
on promises to build trust.
y Pr
oactive Communication: GPS and
digital systems enable real-time updates,
documentation, and timely issue resolution.

All employees will receive thorough training in identifying hazardous and unpermitted wastes, with a focus on
flammable, combustible, and explosive materials. Our
Hazardous/Unpermitted Waste Screening Protocol will
be submitted for city review to align with local emergency response procedures.

Our Fresno operations provide Clovis with economies of
scale, and we anticipate some Republic Services drivers may stay with Republic or experience attrition before the start date. To ensure seamless service, we are prepared to recruit, hire, and train additional drivers at our other locations well before the start date, ensuring a full, ready team to meet operational needs.

Equipment to be Utilized
Our truck deployment plan for residential, multi-family and commercial collections are as follows. Our standard crew size is one driver per vehicle. All trucks will be outfitted with leakproof compartments to store motor oil & filter collections, replacement motor oil and filter kits, containers for batteries, cell phones, and CFL. Each truck will have a spill kit on board, and broom and shovel for litter. All trucks will be equipped with the sign boards as specified in the draft agreement 5.5.B. All vehicles will meet the 2020 Heavy Duty Vehicle emissions requirements.

Truck Type Qty Route Assignment Manufacturer Make Model Year Size Automated
Side Loader 5 5 R
esi, Comm, and
MF – Recycle Carts AMREP Peterbilt 520 2024 36 yd
Commercial
Front Loader 2 Comm, and MF –
Recycle Bins AMREP Peterbilt 520 2024 40 yd
Bin Truck 5
R
esi Cart; Comm
Bin Delivery/
Removal/Exchange
Kenworth Flatbed T270 2023 24’ Bed

2.A: Recyclable Materials Collection
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Containers to be Utilized
Our container deployment will be managed by two trusted partners: Toter will supply all necessary carts, and McLaughlin will supply all bins. Each cart will feature SB 1383 compliant colors and labeling that displays our company name, contact information, and guidelines for acceptable and prohibited waste. Full hot stamps for carts and bin labeling will be submitted to the city in advance for feedback and approval.

Type Size Material Type Manufacturer Quantity
Cart 64 gallons Recycle Tote r 400
Cart 96 gallons Recycle Tote r 800
Bin 1 Yard Recycle McLaughlin 93
Bin 2 Yard Recycle McLaughlin 280
Bin 3 Yard Recycle McLaughlin 289
Bin 4 Yard Recycle McLaughlin 147
Bin 6 Yard Recycle McLaughlin 12
NOTE: Due to the nature of the hot stamping process, this image may vary slightly and will not be as distinct when stamped onto the plastic container. Placement of Hot Stamps and/or IML’s, may also vary slightly in location when actually stamped on product.

Colors are simulated and may or may not be these exact colors when manufactured.

11.2024
CUSTOMER: MID VALLEY DISPOSAL
PRODUCT #: 99796
DESCRIPTION: 96 GALLON
BODY COLOR: 705 BLUE
LID COLOR: 705 BLUE

CART RENDERING

2.A: Recyclable Materials Collection
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2.B: Recyclables Materials Processing
MATERIAL RECOVERY FACILITY (MRF) and PROCESSING LINE
Recyclable materials are delivered to our MRF in Fresno. This site includes a 50,000 sf MRF, 46,000 sf Transfer Station, a 2,000 sf vehicle and equipment Maintenance Building, a 4,700 sf Administration and Visitor Center, and two truck scales. MVD has owned and operated this facility since October 2014.

Facility Address:
2721 South E
lm Avenue
Solid Waste Permit No. : 10-AA-0188
Permitt
ed Capacity:
2,000 T
ons Per Day (TPD)
This location is home to our state-of-the-art facility processing 35 tons per hour of commercial and residential recycling. Mid Valley Disposal continued to invest in the San Joaquin Valley by redesigning and upgrading the comingled recyclables processing line in 2017. The newly designed line increased throughput and currently processes recyclables from 17,500 Commercial accounts and 112,000 households. Recyclable material is processed over an advanced CP Group sort recycling system or MRF, composed of multiple disc screens, a Trommel, and features three optical sorters to remove contaminants. This new technology accomplishes a 95% recovery rate and produces cleaner material. Recyclables processed through the system include corrugated cardboard, newspaper, office and mixed paper, aluminum and tin cans, HDPE plastic bottles, PET plastic bottles, and glass.

Quality control is maintained at multiple points in the process to produce the best outcome. All residual waste that remains after being processed at our Elm facility is transported to the American Avenue landfill.

2.B: Recyclables Materials Processing
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2.C: Recyclables Materials Marketing

1. MVD has been marketing its own materials since 2006 when it opened its Kerman facility. Because of MVD’s rigorous contamination monitoring initiatives, which start with accute driver observation and reporting during collection activities and include contamination monitoring on a consistent case- managed basis, MVD has always been able to move its materials—even through downcycles and commodity market disruptions. The key to MVD’s strategy is to market and sell its material direct and not rely on 3rd party brokers. This means that MVD is intimately familiar with trends and changes in quality standards and specifications, and which buyers offer the best value. MVD sells materials through individual POs in order to capture the best pricing at any given time. A lsiting of buyers by commodity and 12 month pricing is provided below.

2. Because MVD is both collector and processor, the city can be assured that MVD will always work in partnership with the City, residents, and businesses to keep diversion strong and contamination in check. This also means that MVD processing systems remain up-to-date to optmize pricing and recovery rates—which has a direct benefit to the City rebates and customer rates. The relationship between MVD, its municipal clients, the materials it collects and must sell, brings reassurance to the City that MVD will not knowingly send recyclable materials to the landfill.

3. MVD has been processing recyclables at its own MRF for almost 20 years. In that time, we have seen many cycles and disruptions in commodity demand and pricing. Our conservative approach to budgeting and forecasting is informed by our experience. Through diligent processing standards, we have earned a reputation for producing clean materials, which partially insulates us from changes in quality specifications. We also operate multiple transfer station facilities with adequate storage space in those severe cases where large amounts of product cannot be moved. Working through regulatory changes, economic disruption, and pandemics, MVD stays committed to meeting diversion goals and commitments.

4. Our sort line is designed to maximize recovery through optical sorting technology, which endures a 95% or greater recovery rate of all comoodities. Additional qaulity control and hand sort stations ensure that actual recovery rates are higher and that the commodities are marketable with little to no contamination.

Established Buyers

PRIMAR Y SECONDARY
PET B C0458--KT RESOURCES INC. C0440--BLACKBRIDGE
SRPN #56 C0454--FIBRE TRADE INC. C0460--Linden Trading Company, Inc.

OCC #11 C0418--OI-ABLE C0467--Winfibre (U.S.) Incorporated MIXED PAPER C0008--BERG MILL SUPPLY CO C0454--FIBRE TRADE INC.

HDPE MIXED C0358--MING'S RESOURCE CORP C0008--BERG MILL SUPPLY CO

2.C: Recyclables Materials Marketing
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HDPE NATURAL C0358--MING'S RESOURCE CORP C0008--BERG MILL SUPPLY CO

MIXED RIGID

PLASTIC
C0425--UNIVERSAL COMMODITY
SERVICES INC. C0008--BERG MILL SUPPLY CO
PP #5-MIXED
PLASTIC C0358--MING'S RESOURCE CORP C0533--POLYFIT INC
ALUMINUM CANS C0358--MING'S RESOURCE CORP C0417--GOTTLIEB, INC METAL C0175--SCHNITZER RECYCLING C0269--SA RECYCLING
TIN C0175--SCHNITZER RECYCLING C0269--SA RECYCLING
GLASS Strategic Halo
Assumed Characterization for Curbside Residential
% OF

STREAM PRICE CRV NET VALUE/
TON

WEIGHTED
VALUE
PET B 1.80% 234.54 1,190.00 1,424.54 25.64
SRPN #56 9.20% 23.26 23.26 2.14
OCC #11 29.50% 121.66 121.66 35.89
MIXED PAPER 2.60% 41.31 41.31 1.07
HDPE MIXED 1.50% 240.06 64.75 304.81 4.57
HDPE NATURAL 0.84% 559.06 64.75 623.81 5.24
MIXED RIGID PLASTIC 1.46% 32.29 32.29 0.47
PP #5-MIXED PLASTIC 0.70% 54.22 54.22 0.38
ALUMINUM CANS 0.94% 1,318.00 3,240.00 4,558.00 42.85 METAL 2.20% 95.38 95.38 2.10
TIN 2.02% 195.00 195.00 3.94
GLASS 8.24% (18.15) 54.12 35.97 2.96
Residual 39.00% (48.00) (48.00) (18.72)
T otal 100.00% $ 108.53

2.C: Recyclables Materials Marketing
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Commodity
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep 12-mo
AVG
PET B 165 175 168 188 202 230 254 253 283 280 270 285 235 SRPN #56 15 20 20 20 20 20 20 20 44 35 35 35 23 OCC #11 113 95 106 123 116 131 129 140 141 132 130 125 122 MIXED PAPER 29 36 32 35 35 27 20 46 37 48 53 50 41 HDPE MIXED 210 255 290 236 310 310 270 280 185 180 190 193 240 HDPE
NATURAL 470 450 455 450 460 475 490 540 560 590 655 763 559

MIXED RIGID
PLASTIC 30 30 30 31 26 26 26 29 28 28 30 70 32 PP #5-MIXED
PLASTIC 60 60 60 60 60 60 60 60 60 45 30 30 54

ALUMINUM
CANS 1,200 1,200 1,200 1,240 1,220 1,260 1,520 1,520 1,520 1,219 1,400 1,480 1,318 METAL 107 85 95
TIN 192 192 198 198 195 195 195 205 205 215 205 205 200

2.C: Recyclables Materials Marketing
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117
AGENDA ITEM NO. 13.

2.D: Organics Materials Collection
Our proposed approach to organic material collection are identical to our recyclable material collection enumerated in section 2.A with the following notations.

Organic materials collected will be dumped at our transfer station located at 2721 S Elm Ave, in Fresno, and will be subsequently transferred to our Kerman Compost operations located at 15300 W Jensen Ave. This process is explained in more detail in the Organic Materials Processing located in section 2.E of our proposal.

Truck Type Qty Route Assignment Manufacturer Make Model Year Size Automated
Side Loader 5 5 R
esi, Comm, and MF –
Organic Carts AMREP Peterbilt 520 2024 36 yd
Commercial
Front Loader 1 Comm, MF – Organic Bins AMREP Peterbilt 520 2024 40 yd Bin Truck 5 R
esi Cart, Comm Bin Delivery/
Removal/Exchange Kenworth Flatbed T270 2023 24’ Bed
Containers to be Utilized
Our container deployment will be managed by two trusted, experienced partners: Toter for all necessary carts and McLaughlin for bins. Each cart will be in SB 1383 compliant colors and labeling that displays our company name, contact details, and guidelines for acceptable and prohibited waste. Full hot stamps for carts and bin labeling will be submitted to the City for review and approval. Additionally, we offer alternative-sized organics carts for customers in Planned Unit Developments, HOAs, condos, and townhomes upon request to accommodate space constraints.

Type Size Material Type Manufacture Quantity
Cart 64 gallons Organics Tote r 200
Cart 96 gallons Organics Tote r 600
Bin 1 Yard Organics McLaughlin 202
Bin 2 Yard Organics McLaughlin 62
Bin 3 Yard Organics McLaughlin 4
Bin 4 Yard Organics McLaughlin 4
Bin 6 Yard Organics McLaughlin 0
NOTE: Due to the nature of the hot stamping process, this image may vary slightly and will not be as distinct when stamped onto the plastic container. Placement of Hot Stamps and/or IML’s, may also vary slightly in location when actually stamped on product.

Colors are simulated and may or may not be these exact colors when manufactured.

11.2024
CUSTOMER: MID VALLEY DISPOSAL
PRODUCT #: 99764
DESCRIPTION: 64 GALLON
BODY COLOR: 925 GREEN
LID COLOR: 925 GREEN

CART RENDERING

2.D: Organics Materials Collection
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2.E: Organic Materials Processing

ORGANICS COMPOSTING FACILITY
Green Waste and Organics are processed at our facility located in Kerman. This site includes a new state-of- the-art Green and Food Waste Composting Facility, Food Depackaging System, 34,250 sf Material Recovery Facility and Transfer Station, 6,840 square foot Vehicle and Equipment Maintenance Shop, 6,097 square foot Administration Office, and Truck Scales. MVD has owned and operated this facility since 2008.

Facility Address:

15300
West Jensen Avenue
Solid Waste Permit No.:
10-AA-0201
P
ermitted Capacity:
1,500
Tons Per Day (TPD)
Mid Valley Disposal received multiple competitive CalRecycle Organics Grants for development and expansion of an organics processing facility. Operations began in 2017 and expanded in 2020. The 28-acre site includes a food depackager and 24 composting bunkers for processing food and green waste collected by MVD specifically designed for SB 1383 compliance.

MVD utilizes the GORE® covered aerated static pile system. When fully scaled, MVD’s compost facility can process over 82,000 tons annually. The GORE® Covered System is a clean technology with a 95% retention rate of odor and VOC’s. Other attributes of the system include a small facility footprint, low energy requirements, greater than 99% containment of bio-aerosols, reduced odor, and production of compost within 8-10 weeks.

2.E: Organic Materials Processing
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THOR TURBO Separator
In 2022 CalRecycle awarded MVD an Organic Programs Grant that contributed to the purchase and installation of a new Scott Thor Turbo Separator. The new equipment
began operation in the spring of 2023. This state-of-the-art system separates packaging material from food waste so it can be added to the composting process. This investment in
advanced processing emphasizes MVD’s effort to increase organic waste diversion.

RECEIVING
Call (949) 646-9731 –Ask For Turbo Sales

CONVEYOR PRE-SORT

AVAILABLE

2.E: Organic Materials Processing
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SWFP: Kerman Recycling and Transfer Station

2.E: Organic Materials Processing
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2.E: Organic Materials Processing
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2.D: Organics Materials Collection
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2.D: Organics Materials Collection
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2.F: Organic Materials Marketing
MVD produces a variety of finished grades of compost which is largely marketed to the local agricultural spreaders. MVD also provides compost to local jurisdictions to meet SB 1383 procurement requirements.

Through the use of the THOR food separator, the contamination processing line, and on-the-ground sorting, MVD can ensure a high level of diversion while producing a marketable and clean product.

MVD will not landfill source-separated organic materials. MVD does not own a landfill which is why the company invests in appropriate technology to efficiently process and market the materials it collects. MVD can provide assurance to the city that no source separated organic materials are landfilled through reporting, log book inspections, and site inspections.

In the past 12 months MVD has sold over 20,000 tons of compost for agricultural use to 4 different operators, several of which have procured compost consistently for the past 4 years. Established relationships with local spreaders and growers ensures an outlet for compost produced and sustains the economic viability of the processing operation even during fluctuations in feedstock volumes. MVD’s facility is over 20 acres (with room to expand) which allows for adequate storage during heavy years.

MVD sells compost and mulch products to municipalities for use in field turf, landscaping and erosion control, with over 5,000 tons sold just in the past year. With more jurisdictions coming into compliance with SB 1383, we have seen an increase in demand for this market, which will only grow as regulations are enforced.

Finish grades of compost include:
y 3/8” fine compost
y 5/8”
bulk compost
y C ompost mulch
y B
agged compost
Lastly, MVD has its own compost bagger and has developed a branded compost bag for retail sale of fine compost. These bags are an effective way to get compost to local residents through hardware stores or giveaways at clean up events. This is another value added service MVD can offer the city of Clovis.

2.F: Organic Materials Marketing
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2.G: Ancillary Services
Proposal Section 5.5.7.1(1) Ancillary and Optional Services 3a. Sharps Collection Program: Mid Valley Disposal currently operates a comprehensive Sharps Waste home delivery program, which we are prepared to extend to Single-Family and Multi-Family Dwelling Unit customers in your community. Upon request, we will deliver an approved sharps container directly to a customer’s home within one (1) week. Each delivery will include recycling awareness materials and detailed instructions for participating in the Sharps Collection Program.

To ensure maximum convenience and safety, our program utilizes 1.4-quart, postage-paid sharps containers approved by the United States Postal Service for secure shipment. Customers can take advantage of this mail- based service at no charge, receiving one (1) sharps container/mailing kit per calendar year, with the option to purchase additional containers as needed. All collected sharps are autoclaved in compliance with local, state, and federal regulations at HealthWise Services, a locally owned and operated sharps processing facility.

3.b. Alternative Sharps Collection Program for Consideration by City. As an alternative sharps collection program, we propose establishing a partnership with MED-Project. This collaboration would provide residents with free, convenient mail-back options for safe sharps disposal, supporting compliance with California’s SB 212 and promoting safety and environmental stewardship.

To enhance community engagement and awareness, we will work with MED-Project to create and distribute targeted informational materials, including brochures and online advertisements. These resources will detail the program’s benefits and guide residents on how to use the mail-back service. By incorporating these materials into local outreach efforts, we can ensure residents understand and utilize the program effectively, fostering a safer community.
https:/ /med-project.org/locations/california/sharps/program-information/ 3c. Alternative Sharps Collection Program for Consideration by City. Recognizing that the City already maintains three Sharps Kiosk locations, Mid Valley Disposal proposes partnering with an approved vendor to expand this program by adding five (5) additional kiosks at locations mutually agreed upon by the City and Mid Valley Disposal. These additional kiosks would be strategically installed in accessible areas at Fire Departments and Police Stations, providing residents with convenient, secure options for sharps disposal.

To increase awareness and educate residents on proper sharps disposal, Mid Valley Disposal will implement a community outreach initiative. This will include distributing informational fliers, sending email notifications, and posting updates on social media. These materials will provide details about the expanded kiosk locations, proper disposal practices, and program benefits. Each Sharps Kiosk will be serviced regularly by an approved vendor to maintain safety and regulatory compliance, supporting the city’s goals for a cleaner and safer community.

This expanded program offers an efficient solution for managing sharps disposal, helping to reduce environmental risks and promote public safety.

4. Battery and Cellphone Collection Program. As a special added service, MVD will collect discarded batteries and cell phones that customers place in clear, zip-lock or tie-close plastic bags on top of their recyclable

2.G: Ancillary Services
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materials carts. Upon request, MVD will also provide multi-family complexes with designated battery, cell phone, and CFL recycling receptacles (“Battery Buckets”) to safely collect these materials. MVD will collaborate with property managers and owners to determine the most convenient and environmentally responsible locations for these Battery Buckets within each complex. Furthermore, MVD will promptly deliver educational materials and additional Battery Buckets within five (5) working days of any request, ensuring our customers have easy access to responsible recycling solutions.

Our Elm Transfer and Processing Station features a fully operational Household Hazardous Waste Receiving Area, where collection vehicles can drop off any contract-required HHW items collected during their routes, such as Batteries, Cell Phones, Sharps, Used Motor Oil, Used Oil Filters, and CFLs. Our trained Yard Attendants carefully remove these items from the trucks, ensure they are properly contained and stored, and manage their shipment in full compliance with local, state, and federal regulations. This process upholds our commitment to the highest standards of safety and environmental responsibility.

2.H: Optional Services
Multi-family Kitchen Pail Program
As a leader in waste management, Mid Valley Disposal recognizes the crucial role of community engagement in advancing
sustainability initiatives. We are well-positioned to assist the city in delivering countertop food waste collection pails to multi- family units, a program we have successfully implemented in all our contract cities since the enactment of SB 1383 in January 2022. Over the past two years, we have actively participated in the distribution of food waste pails, including those purchased by other jurisdictions through their SB 1383 local assistance grants.

Our comprehensive countertop food waste collection program is designed to facilitate the recycling of food scraps across all of our contract cities. By personally delivering high-quality collection pails, we empower households to engage in waste diversion efforts. Our dedicated Recycling Department provides tailored educational resources and support alongside the pails, ensuring residents understand the significance of their contributions to reducing landfill waste and enhancing organic recycling. This proactive approach not only reinforces our company’s commitment to sustainability, but also positions Mid Valley Disposal as a valuable partner in achieving California’s environmental goals.

2.H: Optional Services
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Commercial Container Cleaning and/or Exchange
We are pleased to offer our customers—including commercial, residential, and multi-family properties—one (1) complimentary cart exchange per calendar year. This service is designed to ensure that our customers have access to well-maintained containers that meet their waste management needs. For customers requiring additional exchanges beyond the annual allowance, we provide options for extra cart or bin exchanges at a nominal fee.

Our exchange policy covers containers exhibiting general wear and tear or unpleasant odors, ensuring that our customers maintain a clean and hygienic waste disposal environment. Containers damaged beyond normal wear and tear, such as those affected by fire, will be replaced for an additional fee. This comprehensive exchange program underscores our commitment to customer satisfaction and operational excellence, positioning our company as a responsive and responsible partner in waste management.

2.I: Implementation Plan
In the past few years, Mid Valley Disposal has successfully transitioned services for 32,000 residential and
2,000 commercial customers in 6 municipalities.

The transitions were from 4 different haulers.

Within a 3 month span, MVD was able to secure over 20,000 SB 1383 compliant carts and roll out services for 2 cities Each transition of solid waste services is unique. Mid Valley Disposal has developed a successful formula for the planning and execution of intricate service transitions. Using our proven template, we collaborate with the city, and key stakeholders, to implement programs that foster new behaviors and highlight the necessary link between education, waste prevention, and reduction activities. We have a track record of working with stakeholders to ensure resources are procured, distributed in a timely manner, and employees are prepared to deliver excellent service from day one.

2.I: Implementation Plan
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Our approach to this process includes three key components:

Collaboration: An early engagement strategy with all stakeholders – the city, the incumbent, and the community – assures that all perspectives are weighed and gives a framework to the Master Implementation Schedule. Transparent communication is essential, and MVD recommends an initial discussion with each stakeholder group, followed by regular meetings once the contract is signed.

Intelligent Project Planning: We have included our Master Implementation Schedule as a blueprint to demonstrate our understanding of the planning process, identify specific tasks, and consider the required lead time to accomplish the overall plan. Years of experience allow our team to stay agile when additional details arise.

Expertise & Experience: Our team has extensive experience in transitioning large-scale waste and recycling services in cities throughout the Valley. As we meet with stakeholders, tasks are assigned to an MVD team member with the necessary experience and authority to complete their tasks within the specified timeframe.

After careful study of the City’s RFP and addendums, we conducted our own field studies and audits to validate the current services being provided.

Planning
Implementation Schedule
The Clovis Implementation Schedule will go into effect immediately following approval of the franchise agreement. The breadth of the schedule below speaks to the experience, thought, and care Mid Valley Disposal has when serving a new community. Our priority is to consider the perspectives of residents and businesses and fulfill all our contractual obligations to the City of Clovis.

Month Task Accountable Description
JAN 2025 Implementation
Kick-off Meeting

MVD TEAM

CITY OF CLOVIS
Management Team meeting with City Staff, introductions, roles and responsibilities, implementation schedule overview, review assignments, communications, schedule reoccurring implementation meetings with City Staff as needed.

FEB 2025
Submit Container
Labeling for
Approval

MVD TEAM
CITY OF CLOVIS Submit draft of bin labeling and cart hot stamps for approval.

2.I: Implementation Plan
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JAN 2025
Clovis Chamber
of Commerce
(ongoing)

MVD RECYCLE
TEAM
Join the Chamber, and engage with the business community to assist business owners and managers with the transition to the new recycling and organics programs.

FEB 2025 Billing data
reconciliation

MVD ADMIN
TEAM

CITY OF CLOVIS
City to provide customer data file for verification and input into MVD Customer Data Base.

FEB 2025 Validate City data
to routing

MVD ADMIN
TEAM

CITY OF CLOVIS
Verify service levels with billing detail and reconcile discrepancies. Work collaboratively with City Staff to address data concerns.

MAR 2025
Place Order for
New Commercial
Containers

MVD OPS TEAM

CITY OF CLOVIS
Submit purchase order for new multifamily & commercial
containers (bins & carts) for delivery to an approved
local facility to be staged for assembly & distribution to customers.

MAR 2025
Confirmation
of Service
Requirements
at City Facilities,
Parks, and
Downtown
Containers

MVD OPS TEAM

CITY OF CLOVIS
In coordination with City Staff, we will visit each of the sites where City Services are located. We will confirm the service levels, conduct a hazard assessment, note gates, locks, and enclosures. This service data will be incorporated into our long-term routing plans.

MAR 2025
Audits &
assessments
for Commercial
& Multi-family
customers

MVD OPS AND

RECYCLE TEAM
Operations Teams will perform on-site container and location assessments gathering service data which will be incorporated into our Long-Term routing plans and new container delivery methods. Teams will identify and document safety hazards, space limitations, accessibility, locking systems, and other site- specific service data. Pre-existing property or infrastructure damages will be digitally gathered and communicated with points of contact.

MAR 2025
Draft & Finalize
communications
of new Service
Provider

MVD RECYCLING

DEPARTMENT /

MARKETING

CITY OF CLOVIS
Incorporate print, digital media, and local periodicals to introduce Mid Valley Disposal as the new franchise hauler.

Provide city-wide communications of new hauler information, detailing new and existing programs, references to MVD web site, and implementation FAQ's. Schedule dates for mailed inserts through city billing, forecast newsprint posts, and distribute digital media throughout collective departments.

MAR 2025 Source Local
Office

MVD OPS AND
ADMIN
Review, visit, and compare available properties in the City of Clovis to house our customer service office.

2.I: Implementation Plan
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APR 2025
Collaborate with
City to draft
Residential Route
Plan for Recycling
and Organics

MVD OPS AND
ADMIN

CITY OF CLOVIS
We will work with City to fully understand their existing residential routing structure and will collaborate how to best integrate our own recycling and organics collections to complement the City schedule. We will engage with ongoing route assessments to capture information critical to early implementation success (e.g. gate codes to private roads, alley use, identify potential route hazards like low wires, walk in locations, etc). This service information that we will incorporate into route plan database.

APR 2025
Finalize and
approve recycling
outreach and
education
collateral

MVD RECYCLING

DEPARTMENT

CITY OF CLOVIS
Coordinate with City Staff on recycling outreach and
education brochures for distribution through print, digital and local periodicals
APR 2025 Big Hat Days

MVD RECYCLING

DEPARTMENT

AND OPS TEAM
Participate in fun weekend of Big Hats Day in Downtown
Clovis. Staff an interactive educational booth that delivers prizes, recycling games, and in- person education through our knowledgeable recycling coordinators.

APR 2025 Clovis Rodeo
April 2025

MVD RECYCLE

AND OPS TEAM
Seek an opportunity with organizers to showcase services offered to the community. Compost giveaway to be mutually agreed upon.

MAY 2025
Transition
meeting with
Republic Service
regarding
containers

MVD OPS TEAM,

AND REPUBLIC

SERVICES
Collaborate with incumbent hauler on recycling and organics collection service transition. Scheduling old container removal process, new container delivery methods, and lines of
communication throughout the transition.

MAY 2025
Engage with
Republic Services
to provide
employee
transition offers

MVD OPS, HR

TEAM, AND

REPUBLIC

SERVICES
Coordinate communication with incumbent employees
interested in transitioning to Mid Valley Disposal.

MAY 2025
Access Additional
Employee
Needed for
Implementation

MVD TEAM
After accessing Republic employees interested in transitioning to Mid Valley, identify and recruit additional employee resources as needed.

Schedule New Driver training at MVD Training Facility.

MAY 2025
Receiving and
Assembly of
new Commercial
containers

MVD OPS
Receipt of new commercial containers at local staging
grounds. Assemble, prepare, and label new bins and carts for distribution to commercial businesses and multi-family developments.

MAY 2025
Distribute
Residential
Implementation
mailer

MVD RECYCLING

DEPARTMENT

CITY OF CLOVIS
Mail out 1st residential flyer introducing Mid Valley Disposal as their new recycling company, and detailing the program offerings in English, Spanish Punjabi, and Hmong. Incorporate flyer into print, digital media and local periodicals.

2.I: Implementation Plan
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JUN 2025
Receiving and Fit
Out of Collection
Trucks

MVD OPS AND

FLEET TEAM
We have committed deliveries of new AMREP / Peterbilt
Collection trucks. Trucks will be fitted out with in-cab technology systems, sign boards, and will be road tested. We will tare weight the trucks at a certified scale, and we will provide all vehicle information to the City of Clovis prior to the start-up.

JUN 2025
Finalize new
residential route
plan

MVD OPS AND
ADMIN

CITY OF CLOVIS
Present route maps and plan to City for final review and feedback. Indicate route start and end points that will not impede City routes.

JUL 2025
Delivery of New
Commercial &
MFD Containers

MVD OPS TEAM

AND REPUBLIC

SERVICES
Execute the container exchange plan worked out
collaboratively with Republic Services for commercial and multi-family units.

JUL 2025
Dry Run
Residential &
Commercial
Routes
MVD OPS TEAM Perform physical route drive runs transiting weekly route schedules and stops with various team members.

JUL 2025 Freedom Fest
July 2025

MVD RECYCLE
TEAM

CITY OF CLOVIS
Participate in the 2025 Independence Day Celebration.

Provide an interactive educational booth that delivers prizes, recycling games, touch a truck interactive, and in-person education through our knowledgeable recycling coordinators..

JUL 2025
Distribute
Residential
Implementation
Mailer

MVD RECYCLING

DEPARTMENT

CITY OF CLOVIS
Mail out 2nd residential flyer introducing Mid Valley Disposal as their new recycling company, and detailing the program offerings in English, Spanish, Punjabi, and Hmong. Incorporate flyer into print, digital media and local periodicals.

AUG 2025
Mid Valley
Disposal
Collections Begin
MVD OPS TEAM Begin commercial & residential collection operations. Kickoff safety meeting and tailgate with the Clovis Team.

AUG 2025
Post
Implementation
Report

MVD TEAM

CITY OF CLOVIS
After action report and discussion detailing the entire implementation process.

AUG 2025
Billing data
reconciliation
final pass

MVD ADMIN

CITY OF CLOVIS
City to provide updated data file to verify any changes to service levels.

SEP 2025
Waste
Characterization
Study

MVD RECYCLING

DEPARTMENT

CITY OF CLOVIS
Recycling department staff will conduct full waste
characterization studies of all Residential and commercial collection loads.

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November 6, 2024

Mr. Jay Fowler
Mid Valley Disposal
15300 W Jensen Ave
Kerman, CA 93630

REF: City of Clovis, CA Service Agreement, RFP Specifications Lines 1208-1297 Commitment Letter

Dear Mr. Fowler,

Toter is pleased to present information to Mid Valley Disposal for the City of Clovis’ important bid. We are North America’s pioneer and largest manufacturer of rollout cart systems. Toter utilizes our 60+ years of cart manufacturing experience and 35+ years of cart Assembly & Distribution to ensure that the provision of carts is a success for the City. We have a history of providing high quality products and excellent service to our customers, and Toter knows the importance of ongoing support and customer service which continues many years after carts are delivered. By selecting Toter, you are obtaining a supplier you and the City can depend on, now and in the future.

As you evaluate our submission, please consider the following:

 Toter has all of the assets in place to provide carts to the City. All products, manufacturing, and transportation, equipment and personnel are ready to go.

 Toter offers Mid Valley Disposal, and the City of Clovis, state of the art products which meet or exceed the intent of the City’s specifications, production, uniform parts, and warranty requirements. Many of our customers have tried injection molded carts and switched (or switched back) to our rotationally molded product due to the lowest lifecycle cost of our carts – we have many Toter carts still in service ranging in age from 15 to 30+ years.

 RFP speaks to kicks and blows – Toter carts are manufactured utilizing a rotational molding process which yields a HIGHLY IMPACT RESISTANT cart. Our carts are designed with automated collection in mind - taking into account the impacts associated with that collection process. Because of our rotationally molded manufacturing process – Toter carts are designed to flex on impact – they are far less brittle than the alternative.

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 Toters have a dome shaped lid - designed to prevent water from pooling. Toter lids sit on a rugged rim – designed to provide additional strength and keep water from running into the cart.

 Toter carts are engineered with a low profile design to better withstand winds overall, with the following thresholds for wind speeds by model. These thresholds represent maximum wind speeds measured just before the cart blew over.

Model Average Front Side Back
79296 46 mph 43 mph 46 mph 50 mph
79264 44 mph 40 mph 46 mph 46 mph
79248 44 mph 41 mph 40 mph 52 mph

 Per Mid Valley request - Our EVR II cart can accommodate this request as there are no penetrating points to the cart body. Our design is seamless with no drilled holes – having sealed stop bar and axle journals. This in not the case with all manufacturers.

 Toter carts are easy to tilt and roll – best in class ergonomics designed to ease the burden of getting carts to curb.

 Toter has a vast range of marking capabilities for Mid Valley to choose from as it pertains the City’s labeling requirements. Toter has executed on various 1383 label conversions.

We partnered with Mid Valley on its transition to new stamping – Toter is prepared to partner again for this project.

 Toter is pleased to offer the Mid Valley Disposal and the City of Clovis a 12-year full cart body warranty (plus 10 years on all other cart components). This is the longest standard warranty of its kind in the industry, which exceeds requirements for a 12-year warranty specified in the Bid. No other company offers our industry leading standard term for warranties with the 12 year body warranty and 10 years of coverage on all other components.

 Toter carts offer Mid Valley Disposal and the City of Clovis the lowest total cost of ownership and the lowest carbon footprint. The carts proposed herein are also stackable / nestable when fully assembled (no other manufacturer’s carts are nestable when fully assembled) to enhance route delivery productivity by up to 400% and reduce Mid Valley Disposal’s and the City of Clovis’ ongoing delivery costs. This also means fewer service trucks on the road and in turn less vehicle emissions. EVR II carts are more durable and last significantly longer than competitors’ carts. Toter’s EVR II carts quoted have interchangeable parts; 10” wheels, stop-bars, and lid hardware, which significantly reduces the need for parts inventory and creates familiarity when making repairs, leading

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to additional efficiencies. Toter carts are 100% recyclable and include recycled content.

All of these advantages point to a product that will be environmentally friendly and highly sustainable.

 Toter will deliver carts within 8 weeks from Toter’s receipt in writing of a Purchase Order, Order Confirmation, and Markings Approvals from Mid Valley Disposal, and if credit has been established; however, the delivery time frame may be subject to shorter or longer lead times due to extraordinary demand or outside circumstances including our compliance with applicable CDC/local agency guidance and mandates, executive orders, and federal, state and local laws.

If you have questions, please contact Michael Lynn, Regional Sales Manager, 916-203-9640, [email protected].

Thank you again for the opportunity to participate in this process.

Sincerely,

Laura P. Hubbard
Director of Municipal Sales
Toter, LLC

LPH/kkc

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AGENDA ITEM NO. 13.

Amrep Manufacturing Co, LLC
1555 S. Cucamonga Ave. Ontario, CA 91761
PH: 909 923-0430 FAX: 909-923-2485

November 14th, 2024

Randy Devaney
Mid Valley Disposal
2721 S. Elm Ave.

Fresno, CA 93706

Re: 2025 RFP, Clovis

Dear Randy,

Amrep Mfg Co., a refuse body manufacturer located in Ontario, California, appreciates the opportunity to support Mid Valley Disposal with the equipment outlined in the 2025 Clovis RFP. This letter confirms that equipment received by April 7 th, 2025, will be
delivered and ready to service your accounts on or before August 1, 2025.

Amrep has been a trusted supplier of refuse equipment for Mid Valley Disposal and other industry partners for over 40 years, consistently working to ensure all equipment meets or exceeds customer specifications and requirements.

We would be pleased to provide Mid Valley Disposal with the necessary collection bodies for this RFP and are committed to delivering maintenance and service support upon delivery and throughout the warranty period.

Sincerely,

Scott Mattson
Vice President, General Manager
Amrep Mfg Co, LLC

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2.J: Customer Service
Mid Valley Disposal will open a local office to offer customer service availability in which customers can interact with us directly. The office will maintain regular business hours Monday through Friday 8 a.m. to 5 p.m.

Customer service plays a vital role in the success of Mid Valley Disposal. We understand the value of making connections to every customer and hold ourselves accountable to the highest standards.

We are pleased to report that we have never experienced claims for liquidated damages related to any contract for any reason. We attribute our commitment to customer service as the foundation for the strong relationships with the communities we serve.

Through exclusive and open market service areas, MVD services over 115,000 residential and 33,000 commercial/industrial customers. This equates to over 444,000 services each week. The table below provides an example of the additional service requests performed monthly.

November 2023-October 2024 Service Orders
TYPE Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct GRAND TOTAL

ABANDONED
RMV 7 15 11 18 22 36 57 62 56 104 110 99 597
AUDIT 28 23 125 88 19 63 33 65 259 81 47 27 858
CANCEL 243 209 255 186 149 207 183 163 156 190 315 223 2479 DECREASE 158 128 238 165 173 171 146 194 149 182 185 204 2093 DRIVER VERIFY 671 687 731 555 699 706 738 652 869 802 557 941 8608 INCREASE 881 3366 574 181 191 187 240 313 316 257 254 229 6989 MPU 950 1039 979 792 1001 1129 984 968 1086 1153 921 1352 12354 NEW 212 199 220 205 208 234 242 603 303 318 258 268 3270 OFFICE 17 15 34 33 24 70 40 31 19 46 33 17 379
RECYCLE DEPT 20 65 106 107 54 62 62 57 66 89 58 47 793
REDELIVER 75 103 117 113 74 108 136 93 114 70 94 84 1181 REMINDER 480 752 780 692 590 633 677 505 747 907 691 804 8258 RENT A BIN 186 128 125 99 76 130 175 159 106 141 126 131 1582 REPAIR 1237 1075 1096 1252 1184 1526 1491 1349 1602 1495 1489 1739 16535 RESTART 26 23 25 30 21 27 28 22 13 11 31 21 278

RTE MGR
VERIFY
431 432 513 379 333 412 373 486 842 754 536 813 6304

SPECIAL
EVENTS
84 118 105 73 52 120 176 139 127 103 177 133 1407
STOLEN 253 284 347 322 389 352 369 373 415 399 395 533 4431 XPU 751 753 708 705 755 797 934 846 1258 1017 851 965 10340 Grand T otal 6710 9414 7089 5995 6014 6970 7084 7080 8503 8119 7128 8630 88736

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We leverage technology to expedite and track routes, work orders, and status, including real-time email notifications, and online chatting features. We will collaborate with City Staff on future processes to deliver transparent next-gen service communication through mobile applications and an online customer interface.

We utilize 3rd Eye, an onboard truck monitoring system, that provides live video feed of trucks to give accurate evidence of route events and service completion times to our customers and City Staff.

Together with over 36 jurisdictions, MVD has developed efficient processes for receiving work orders and delivering feedback, so City Staff and the customer are always up to date with service complaints and requests.

We follow a 5-step system that not only guides
our actions but also holds our team accountable,
ensuring customer satisfaction.

MAKING THE CONNECTION

WITH EVERY CUSTOMER

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A CSR will answer incoming
call WITHIN 3 RINGS.1
2 3
Dispatcher will receive work order
IN REAL TIME and dispatch out to driver.

CSR cr
eates a work order
reflecting customer’s request.

Real Time Updates

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Driver receives work order and updates
dispatch when work is completed.4
Account is updated and
customer is notified.
5 10,000+
CALLS PEr MOnth
nO Ph O n E
trEE
ACCOUNTABILITY IN ACTION:

Driving Service Excellence
15 SECOnDS
AVErAGE WAIt tIME
LIVE
rEPr ESE ntAt IVES

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Analytics Dashboard

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MVD currently utilizes 8x8 technology, an omnichannel platform that combines the use of voice, chat, and video to optimize our customer service experience while providing detailed analytics and reporting. The program tracks & records individual calls and chats to improve service accountability and access to historical data. Speech and text analytics provide Instant intelligence with ML/AI, catalogue calls, chats, texts, and social posts that need attention, classifying the interactions that matter the most.

We will have a minimum of two CSRs available Monday through Friday 8:00am-5:00pm at a local office dedicated to the City of Clovis. Excess call flow will be routed to other customer service locations and live answered by a trained representative. All CSRs are trained to address most service requests and billing issues, limiting call transfers.

X A local phone number will be
established prior t
o start-up and
distributed throughout electronic
and print media to city customers.

X Customer
s can reach us by email,
online chat, or calling a local
customer service center.

X Benchmarks are established f or answer
times, wait times, and total call times.

X After
hours phone calls are answered by
a voicemail system. A designated CSR will
respond to after-hour communications
the next business day, beginning at
7:00am and completed before 12:00pm.

X MVD has an established bilingual
call center with customer service
representatives (CSRs) fluent in
both Spanish and English.

Non-Collection notices are placed on containers that may be overloaded or contaminated. Drivers are trained to distinguish between incidental and severe contamination and have the discretion to service or skip a container if unsafe to service. We generally favor courtesy collections for contaminated containers, providing education without customer inconvenience. In all cases, overload or contamination is documented with a physical tag (one on the container, one submitted to dispatch), and recorded on the driver’s tablet with high-resolution photos added to the customer account. Our Dispatch, Customer Service, and Recycling Departments are notified of contamination, allowing the Recycling Department to provide follow-up education. See section 2.M, Public Education and Outreach.

City Website Page
MVD’s website includes individual city landing pages that are customized to each city or county franchise agreement. MVD’s in-house marketing team will add or change relevant information as directed by City Staff.

Our website is integrated with our customer records billing and routing software making account access to our billing and payment software easily accessible. Customers may also submit electronic inquiries through our website. MVD has a designated CSR monitoring and responding to emailed communications Monday through Friday 7:00am to 5:00pm Customers can count on prompt responses. After-hour communications are responded to the next business day, beginning at 7:00am and completed by 12:00pm.

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Mid Valley Disposal’s guiding philosophy is grounded on the premise of building a relationship with ev ery customer, by supporting and promoting the interests of customer s.

Cross-team collaboration between CSRs and Operations is encouraged and facilitated by discussions and pro- actively working hand in hand to solve customer needs.

Documentation of all customer contact is a necessity and requirement for all CSRs to not only track issues but to assist in preventing future issues.

Our phone program tracks and records individual calls and chats to improve service accountability and access to historical data. Speech and text analytics provide Instant intelligence with ML/AI, catalogue calls, chats, texts, and social posts that need attention, classifying the interactions that matter the most.

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2.K: Electronic Monitoring & Communication System
Mid Valley Disposal has bridged what occurs on a collection route to our Customer Relations Management (CRM) and Operational Group.

Through the use of Routeware e-mobile tablets installed in the cab of each truck, every assigned account scheduled for service that day is accounted for in real time. The GPS based process follows the driver as they collect containers, either confirming service automatically through GEO coded locations or can be manually confirmed by the driver. The tablet communicates service confirmation to the CRM via data networks, and route progression is monitored by our operational team. Route is detoured because of a road closure, no problem. The driver can select nearest stop, and the GPS will track the driver’s whereabouts with the closet scheduled customer collection, and the driver can resume the route as scheduled. In addition, the system has integrated cameras and DVR for photographic documentation.

If a residential container is not out to the curb at time of service, the driver selects “not out”, the system takes a right facing high resolution picture of the house and notes the account as not out in real time. Through the same process, the driver can document any service discrepancy and can even flag issues with pictures to notify the route supervisor for follow up. Customer contamination will be documented through the same process. As noted in our proposal section 5.5.1, our driver will document any incidental contamination through a courtesy pick up notice, or a non-collection notice for unsafe and/or significant amounts contamination. Through the on- board cameras, the driver can select to take pictures of contamination through the front facing camera, right hand facing (ASL trucks) camera, or the truck’s hopper camera. These records are matched to the customer’s account in our CRM, along with the pictures.

The city will be provided their own read on access to our CRM with the ability to see real time route progress, access to service confirmation, service discrepancies, contamination and pictures. The City daily reporting of missed collection described in Exhibit D will also be fulfilled through this process.

In addition to our service tablets and CRM, Mid Valley Disposal will install 3rd Eye systems in each truck. 3rd Eye is a Camera and Software systems that allows Mid Valley Disposal to monitor driver behavior, conduct service verifications, and provides complete camera coverage for liability protection. The system allows management to monitor driver observations, infractions, and positive recognition events. Supervisors coach each event according to the Progressive Disciplinary Action Program or positive reinforcement. Reports can be generated to show the company’s riskiest drivers and event types. Riskiest drivers are coached and counselled as needed to improve their behavior. Knowing event types and frequency assists in the continuous improvement of Mid Valley Disposal’s Behavior Based Safety Program curriculum. Each vehicle has GPS and can be monitored in real time

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2.L: Environmental Issues
Proposal Section 5.5.11 Environmental Issues

1. Excluded Waste Management
At Mid Valley Disposal, we are dedicated to stringent management of excluded waste within the recyclable and organic materials streams, implementing a comprehensive approach that ensures adherence to both environmental and regulatory standards. MVD’s robust contamination tag program enables drivers to identify and reject excluded waste directly at the source, preventing its transport and preserving the integrity of our waste streams. Our drivers are highly trained to recognize contamination; when identified, they immediately tag and document the contaminated bin in our system, effectively blocking improper waste from entering the collection process. This information is relayed to our Recycling Department, which promptly engages with customers through educational outreach to reinforce proper sorting practices and disposal guidelines. Persistent contamination may result in contractual enforcement, including fines, as a means to encourage compliance and reduce future contamination. Through ongoing training programs, all MVD drivers and staff maintain a high level of proficiency in contamination identification, reporting, and adherence to safe handling procedures.

This proactive and preventative approach underscores MVD’s commitment to environmental stewardship and responsible waste management.

2. Litter Abatement Program
At Mid Valley Disposal (MVD), we implement a proactive and thorough approach to litter prevention and abatement, underscoring our commitment to environmentally responsible waste collection services. Our comprehensive litter abatement program includes the following key measures:
x Litt
er Prevention: MVD drivers are expertly trained in techniques to prevent litter and spills during the collection and transport of materials. This includes verifying that containers are not overloaded and ensuring lids are securely closed before lifting, minimizing the risk of windblown debris. MVD has an established and proactive Preventative Maintenance Program to ensure that all equipment, including garbage truck arms, is regularly serviced and maintained to prevent issues like flinging carts or debris. This commitment to consistent maintenance plays a crucial role in preventing litter and maintaining clean service areas. x Litt
er Removal Procedures: Should litter or minor spills occur, all MVD trucks are equipped with shovels and brooms to promptly address small cleanup needs. For larger situations, our dedicated spill response team ensures that the area is thoroughly cleaned, and that debris is removed. Repeated litter issues are documented, and customers are notified to foster a collaborative approach to litter prevention. x V
ehicle Fluid Spill Prevention: Through a robust preventative maintenance program, MVD minimizes the risk of vehicle fluid leaks, including fuel, oil, and hydraulic fluid. Our equipment undergoes regular inspections and maintenance to prevent leaks and ensure safe operations. x S
pill Response Protocols: If a vehicle fluid spill does occur, MVD drivers have spill kits readily available in the cab to contain and address spills immediately, mitigating environmental impact. For larger incidents, our specialized spill response team utilizes advanced cleanup supplies, followed by street sweeping to ensure no residue remains and the area is restored to a safe, clean condition.

This structured, preventive approach reflects MVD’s steadfast dedication to safety, environmental responsibility, and the highest standards in waste collection.

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2.M: Public Education & Outreach
Mid Valley Disposal and the City of Clovis prioritize effective public outreach and education to ensure that residents and businesses fully understand the benefits of source reduction, reuse, recycling, and composting. The Public Education and Outreach Plan (PEOP) outlines the educational programs and outreach activities that Mid Valley Disposal has developed for the Rate Period One. This plan will be updated annually to incorporate new programs, regulations, and to ensure the city’s compliance.

Mid Valley Disposal’s Rate Period One Public Education and Outreach Plan was developed with the following goals and objectives:

1. Increase customer awareness of MVD services offered. As the franchised hauler, it is our goal to inform all customers of proper disposal of recyclables and organics, as well as the various ways to request support - phone, website, email, social media, etc.

2. Increase customer awareness and understanding of SB 1383 Organics Reduction Program and Compliance. Mid Valley
Disposal will create and distribute educational materials to inform residents, property managers, and business owners about SB 1383 legislation, organics reduction programs, and the City of Clovis Organics Ordinance and its relevance to them.

We will keep Tier 1 and Tier 2 food waste generators updated on SB 1383 requirements while offering essential education and outreach support, along with guidance on participating in a food recovery program to meet compliance with SB 1383.

SB1383 is a bill that was passed to reduce organic
waste disposal from our landfills by 75 percent and
increase edible food recovery by 20 percent by 2025
and takes effect January 1, 2022.

All jurisdictions are required to adopt a mandatory
organic waste ordinance. Jurisdictions will enforce and apply fines and penalties on anyone who does not comply.

Everyone. Single residences, multiple family residences, businesses, schools, and special districts are all required to comply with SB 1383 and subscribe to recycling and
organic waste recycling services. This means that organic waste, including food scraps and green waste, must be
separated and placed in a green container, recyclables in a blue container, and trash in a gray container.

Organic waste that decomposes in a landfill releases
methane gas, a highly potent greenhouse gas. This is
why keeping food waste and green waste out of your
trash is so important. Sending food scraps and green
waste to a controlled composting facility through your
green containers helps to prevent the release of methane gas that contributes to poor air quality affecting your health. Reducing methane gas will also prevent extreme
climate change impact such as droughts and wildfires.

The organic waste collected by Mid Valley Disposal goes through it’s composting facility in Kerman where the
materials are processed to produce compost and mulch
used in the farming industry in the Central Valley to grow and produce nuts, vegetables, and fruits. You can help by making sure everything going in your organic container is compostable. Refer to our recycling guide to see what is compostable. If you have an alternative arrangement for your organic waste, you must be approved and comply
with City requirements.

What is senate Bill 1383?
Keeping Organic Waste Out Of the landfill
Ways tO reduce Organic Waste at hOme
ediBle fOOd recOvery
There is an urgent need for food donation. Early participation in food recovery programs will help feed people who face hunger daily. California protects food businesses from liability now more than ever through the California Good Samaritan Food Donation Act.

Visit MidValleyDisposal.com for information regarding
programs for the donation of edible food in your community.

What happens tO Organic Waste
cOllected By mid valley dispOsal?
Shop smart and plan your food preparation
by using a grocery list.

Buy exactly what you need.

When unpacking groceries move old products
to the front and new items to the back.

Monitor what you throw away.

Eat leftovers & repurpose leftover scraps.

Donate what you won’t use.
recycling guide
WhO is affected?
SB 1383 INFORMATION GUIDE
WWW.MIDVALLEYDISPOSAL.COM
5 RECYCLING
mixed paper

CLEAN/FLAT

CARDBOARD
OFFICE PAPERaluminum & tin
CANS
recyclaBle plastics

BOTTLES AND

CONTAINERS
glass

JARS & BOTTLES
1 2

ORGANICS

BREADS & GRAINS

YARD TRIMMINGS

UNTREATED WOOD

PASTA & RICE
FRUITS

VEGETABLES

EGGSHELLS

NUTSHELLS

SOILED PAPER & CARDBOARD

COOKED MEAT/POULTRY/FISH

LANDFILL

STYROFOAM

TREATED WOOD

HOSE/ROPE

PET WASTE

CLOTHES

PLASTIC BAGS

TOILET PAPER

DIAPERS
SHOES
CARPET

NON RECYCLABLE PLASTIC
TOYS

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3. Increase awareness and encourage participation in recycling and organic recycling programs. Mid Valley Disposal will offer on-site technical assistance and education to business owners and property managers, helping them implement programs
that enhance diversion rates and participation in recycling initiatives. We will also actively engage in community outreach events to educate Clovis residents and encourage their
involvement in available recycling and composting programs.

4. Increase awareness of best recycling management practices to reduce contamination. Minimizing container contamination is a crucial aspect of SB 1383. Mid Valley Disposal will offer personalized education and outreach to support the community in reducing contamination. The PEOP outlines effective outreach and educational strategies aimed at achieving these four goals and objectives through annual campaigns and various channels.

Plan Development, Review and Modification
Mid Valley Disposal will submit the PEOP annually to the City Contract Manager. The City Contract Manager has 30 calendar days to review, request modifications, and approve Mid Valley Disposal’s PEOP. Mid Valley Disposal will have 15 calendar days to revise the PEOP in response to any requested changes by the City Contract Manager. Mid Valley Disposal will revise the PEOP by reviewing the prior year’s activities, successes and challenges and evaluate the implementation success using deadlines and products developed as performance measures. Each activity identified in the subsequent year’s PEOP will specify the target audience for services provided, the methods and timelines for distribution, and will include upcoming promotions for City specified ongoing and special events.

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ALL SECTORS

PUBLIC EDUCATION AND OUTREACH ACTIVITIES

ONGOING

ACTIVITY PURPOSE & DISTRIBUTION PROPOSED
BUDGET
Website Provide a comprehensive website, updated as needed, that includes new and expanded program offerings specific to single-family, multi-family, and commercial customers and includes at minimum online bill pay options, all outreach materials being provided in electronic form including, but not limited to, newsletters, posters, fliers, and brochures.

Distribution: https:/ /www.midvalleydisposal.com/locations/clovis/ Schedule: Update as needed
Included
Billing Inserts Educational materials may be placed in the bill inserts. For customers receiving electronic bills, the Contractor agrees to distribute brochures, newsletters or provide other means of communication to those customers. Educational materials may include but are not limited to Instructional Service Guides, educational fliers on current legislation requirements, highlights of commonly contaminated items, recycling guides, or any other special communication needed as approved by the City Contract Manager.

Distribution: Billing insert and post online to website as needed Schedule: Quarterly newsletter and billing inserts as needed $432,000
annually:

Approximately 36,000 x
6 per year at $2.00 each
Contamination Tags Distribute as-needed Contamination tags (CMAT) to customers as a communication and education tool to notify customers of prohibited container contaminants or overfilled containers.

CMAT tags include information on what to do in the case of non- collection & detail common prohibited items for the recycling and organics stream. These notices are uniform to all sectors to increase continuity with messaging, recording data, and reporting.

Distribution: Left on container by Driver or Recycling
Coordinator and direct follow-up with customer
Schedule: As needed
$780.00 annually:

Approximately 2,000
overload & CMAT tags
combined at $.39 each
Contamination
Letters
Distribute as needed to communicate directly with customers following the issuance of a contamination notice on their containers. Our recycling department mails these notifications daily to inform customers of any contamination, overloads, service disruptions, or associated fees.

Distribution: Mailed daily by recycling coordinators
Schedule: As needed
$2,000 annually:

Approximately 1,000
letters at $2.00 each

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Overload Letters Distribute as needed to communicate directly with customers following the issuance of a overfill notice on their containers. Our recycling department mails these notifications daily to inform customers of any contamination, overloads, service disruptions, or associated fees.

Distribution: Mailed daily by recycling coordinators
Schedule: As needed
$2,000 annually:

A
pproximately 1,000
letters at $2.00 each
Annual Notice of
Requirements
Distribute annual notice of requirements that includes information specified in 14 CCR Section 18985.1(a). This may include information on source separating materials, source reduction of organic waste, the methane benefits of reducing the landfill disposal of organic waste and the methods of organic waste recovery and or the organic waste collection service uses, how to recover organic waste, public health and safety and environmental impacts associated with the landfill disposal of organic waste, programs for the donation of edible food, self-hauling organic material requirements.

Distribution: Direct mail and post online to website
Schedule: Annually
Included in
“billing inserts”
above
Start Up Period
Welcome Packets
Distribute welcome letter, SB 1383 general information, transition information, Service Guide and Meet Your New Carts (recycling and compost education).

Distribution: Delivered to all generators in the City of Clovis before start date Schedule: As needed
Introduction
letter $80,340:
39,000 mailers
at $2.06 per flier
New Start
Packets $43,000:

Delivered with carts
39,000 packets at
$1.03 per packet
Radio and TV
Commercials
Commercials used to educate residents about various recycling and sustainability initiatives.

Distribution: As needed through radio and tv ad companies Schedule: As needed
Included

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RESIDENTIAL CUSTOMERS
P

UBLIC EDUCATION AND OUTREACH ACTIVITIES

ONGOING
A

CTIVITY

PURPOSE & DISTRIBUTION
Including but not limited to:

PROPOSED
BUDGET
Recycling Education y SB 1383 General Information
y Instructional Service Guide
y Maintaining Your Organics Bin
y Organic Waste Disposal Guide
y Recycling Guide
y Flammable Material Hazard Disposal Guide/HHW
Distribution: Hand deliver, email, direct mail
Schedule: As needed
Included in
Billing inserts,
Community
Events, and
website budget
Neighborhood Group
& HOA Visits
By customer and/or agency request, visit homeowner associations and/or other neighborhood groups and associations to promote and explain the recycling and diversion programs available to residential customers.

Performance: Site visit by Recycling Coordinator
Schedule: As needed
Included

MULTI-FAMILY CUSTOMERS

PUBLIC EDUCATION AND OUTREACH ACTIVITIES

ONGOING
A

CTIVITY

PURPOSE & DISTRIBUTION
Including but not limited to:

PROPOSED
BUDGET
Recycling Education y SB 1383 General Information
y Instructional Service Guide
y Maintaining Your Organics Bin
y Organic Waste Disposal Guide
y Recycling Guide
y Flammable Material Hazard Disposal Guide/HHW
Distribution: Direct mail, hand delivered by Recycling Coordinator, and post online to websited
Schedule: As needed
$4,000
11,243 MFD units x
$0.36 per printed flier
Multi-Family Signage Distribute poster signage to all multi-family property managers, upon request, for source separated recyclable materials, organics, and gray container waste or mixed waste program guidelines to be placed in collection areas, enclosures, and other community areas.

Distribution: Hand delivered by Recycling Coordinator at time of waste assessment and or upon request.

Schedule: As needed
$828
276 MFD 5+ units
x 3 posters at
$1.00 per poster

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Multi-Family
Customers: AB 341 /
AB 1826 / SB 1383
T echnical Assistance
Offer Recycling Opportunity Assessments (ROA) to eligible AB 341, AB 1826 and SB 1383 multi-family customers conducted one (1) time per year, plus follow up, as necessary. ROAs offered may include, but are not limited to:
y Performing walk-throughs to identify areas of generation and placement of containers and signage
y Assessing adequacy of container types and
collection frequency by material types
y Promoting increased recyclable materials
collection and proper sorting techniques
y Identifying sources of potential contamination and/or litter issues y Making recommendations for waste reduction,
contamination prevention, and/or service modifications
y Dissemination of outreach materials and resources,
placement of posters and other notices
Performance: Offered by mail, phone, email, website, workshop and/or onsite visit by Recycling Coordinator
Schedule: As needed
Included
Workshops Offer and respond to requests for on-site meetings, presentations and/or workshops for multi-family customers to demonstrate to property managers and/or residents how to fully utilize the available recycling and organics collections programs and minimize contamination.

Performance: By request, perform on-site meetings, presentation and/or workshops Schedule: As needed
Included

COMMERCIAL CUSTOMERS

PUBLIC EDUCATION AND OUTREACH ACTIVITIES

ONGOING
AC
TIVITY

PURPOSE & DISTRIBUTION
Including but not limited to:

PROPOSED
BUDGET
Recycling Education y SB 1383 General Information
y Instructional Service Guide
y Edible Food Recovery-Generator Requirements
y Grocery Store Food Loss Prevention
y Restaurant Food Loss Prevention
y Edible Food Recovery-Legal Protections
y Maintaining Your Organics Bin
y Organic Waste Disposal Guide
y Recycling Guide
y Flammable Material Hazard Disposal Guide/HHW
Distribution: Direct mail, hand delivered by Recycling Coordinator, and post online to website
Schedule: As needed
$1,313
1,216 commercial
businesses x
approximately 3 fliers
hand delivered per year
at $.36 per printed flier

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Commercial Signage Distribute to all commercial customers poster signage for source separated recyclable materials, organic waste, and Gray Container Waste or Mixed Waste program guidelines to be placed in collection areas, enclosures, and other community areas.

Distribution:

Hand delivered by Recycling Coordinator at time of waste assessment and/or by request
Schedule: As needed
$3,648
1,216 commercial
businesses x
approximately 3 posters
at $1.00 per poster
Commercial
Customers: AB 341 /
AB 1826 /
AB 827 / SB 1383
T echnical Assistance
Offer Recycling Opportunity Assessments (ROA) to eligible AB 341, AB 1826 and SB 1383 commercial customers conducted one (1) time per year, plus follow up, as necessary. ROAs offered may include, but are not limited to:
y Performing walk-throughs to identify areas of generation and placement of containers and signage
y Assessing adequacy of container types and collection frequency by material types y Promoting increased recyclable and organic materials collection and proper sorting techniques y Identifying sources of potential contamination and/or litter issues y Making recommendations for waste reduction, contamination prevention, and/or service modifications
y Dissemination of outreach materials and resources, placement of posters and other notices Assist Commercial customers with the execution of waivers, if applicable, and providing them to the city of Clovis for approval

Performance: Offered by mail, phone, email, website, workshop and/or onsite visit by Recycling Coordinator Schedule: As needed
Proposed Budget: Included
SB 1383 Tier 1 &2
Generator Outreach
Activities
Mid Valley Disposal’s Edible Food Recovery Specialist will provide technical assistance to all Tier 1 & 2 generators that receive Mid Valley Disposal service to assist and guide them in compliance with the edible food recovery aspect of SB 1383.

Distribution: Hand Delivered by Food Recovery Specialist, print material Schedule: Annually and as needed
Proposed Budget: Included

SCHOOLS

PUBLIC EDUCATION AND OUTREACH ACTIVITIES

ONGOING
A

CTIVITY

PURPOSE & DISTRIBUTION
Including but not limited to:

Education Materials Upon request, develop and distribute educational materials and presentations geared towards younger audiences
Performance:

Upon request
Proposed Budget: Included
Schools Education
and O
utreach
Conduct outreach and educational activities to school that may include, but not limited to, participation in events, provision of technical assistance, developing and conducting presentations to support curriculum and conducting facility tours. *Will be treated as a commercial business for all SB 1383 AB 341 AB 1826 compliance.

Performance:

Upon request
Proposed Budget: Included

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SPECIAL EVENTS
P

UBLIC EDUCATION AND OUTREACH ACTIVITIES

ONGOING
A

CTIVITY PURPOSE & DISTRIBUTION PROPOSED
BUDGET
Craft Beer Crawl
Big Hat Days
American Crown Circus
Water T ower Car Show
Clovis Rodeo
Rodeo Parade
Friday Farmers Market
Old T own Flea
O.T. Motorama
CIF Track & Field
Glorious Junk Days
Freedom Fest
Clovis Fest
One Enchanted Evening
Christmas Parade
y Event collection boxes
y Provide appropriate service levels for the
event (recycling, trash, and organics)
y Participation in parades
y Public education booth- staff exhibit booth to
promote new and expanded program offerings
available to residents, multi-family, and commercial
customers. Provide visual displays for tabling and
distribute promotional educational materials
Performance: Upon request
$1,800
800 event boxes at $2.25
per box

2.M: Public Education & Outreach
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Public Education & Outreach Plan Summarized & Streamlined Mid Valley Disposal Public Education and Outreach Plan:

Setting a New Standard for Environmental Leadership
Mid Valley Disposal is deeply committed to ensuring the long-term success of the City’s recycling and organics programs through comprehensive, innovative, and community-focused public education. As a locally owned and operated company, we take immense pride in being stewards of environmental responsibility and believe that our holistic approach makes us the most qualified partner to lead this effort. Our tailored education initiatives will empower every sector of the City—single-family, multi-family, and commercial customers—while ensuring full compliance with critical state recycling laws like AB 939, AB 1826, AB 341, and SB 1383.

1. Unmatched Public Education for All Customer Groups:

Mid Valley Disposal’s multi-pronged educational programs for single-family, multi-family, and commercial customers are not only tailored but strategically designed to ensure maximum engagement and participation. From comprehensive service guides to interactive workshops, our initiatives will ensure that customers are fully informed and equipped to excel in recycling and organic waste diversion.

Our ability to adapt these programs to meet the needs of different customer groups positions us as the leader in outreach execution.

2. Flawless Compliance with State Mandates:

With a proven track record of successful implementation of state-mandated recycling laws, Mid Valley Disposal is the partner the City can trust to ensure compliance with AB 939, AB 1826, AB 341, and SB 1383. Our dedicated Recycling Coordinators will perform waste audits, provide hands-on technical support, and distribute educational materials designed to foster behavioral change, helping the City exceed diversion goals while minimizing contamination.

3. A Cutting-Edge Digital Presence:

Our City-specific webpage will serve as a critical hub for residents and businesses, offering seamless access to service information, rates, recycling guidelines, and more. This real-time resource will ensure that customers always have the information they need, when they need it. With the flexibility to update the site continuously, our digital platform will drive engagement, foster compliance, and provide the highest level of transparency. Our experience in creating successful websites like the City of Fresno’s ensures we will deliver nothing less than excellence for the City of Clovis. Mid Valley
Disposal maintains an active presence on social
media platforms, including Instagram and
Facebook, where we regularly share educational
content, service updates, and highlights of our
community involvement. Through these channels,
we engage with our customers and the public,
fostering awareness about waste management
practices, promoting sustainability initiatives, and
keeping our community informed about important
service announcements and events.

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4. Innovative Contamination Fee and Courtesy Noticing Program:

Mid Valley Disposal’s extensive experience with tiered contamination fee systems sets us apart. Our proactive, education-based approach to contamination management ensures that customers are not only informed but actively engaged in improving their waste disposal habits. By integrating courtesy notices, follow-up education, and our unique “Good Job” incentive tags, we will turn contamination reduction into a collaborative and successful effort between the City, our team, and its residents.

5. Expert Guidance on Proper Disposal of Hazardous and Difficult Materials:

Our robust communications strategy will ensure that all residents are well-educated on the safe disposal of household hazardous waste, sharps, and other challenging materials. Through brochures, website resources, and direct outreach at city events, Mid Valley Disposal will make sure no resident is left in the dark when it comes to proper disposal.

6. Engaging Presentations for Schools and Community Organizations:

We firmly believe that education is most effective when it starts at a young age and reaches all levels of the community.

Our school presentations, interactive facility tours, and community workshops are designed to inspire a culture
of sustainability. We tailor our presentations to suit each audience, ensuring our message on recycling is clear and easy for all to understand.

7. Active Participation at City-Sponsored Events:

Mid Valley Disposal is dedicated to being a visible, active partner at City-sponsored events. Our engaging booths, displays, and interactive games will educate and entertain residents, ensuring that recycling and organic waste diversion become integral parts of the community’s culture. Through sponsorship, prize giveaways, and educational materials, we will foster widespread support and participation in the City’s environmental initiatives.

8. Comprehensive Information Distribution:

Our outreach efforts will include newsletters,
brochures, billing inserts, and posters, distributed
widely across all platforms—both digitally and in print.

This comprehensive distribution strategy will ensure
that every resident and business is fully informed of
their responsibilities and the benefits of participating in the City’s recycling and organics programs.

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9. Dedicated T eam of Experts:

Our highly qualified team—led by two full-time Recycling Coordinators and a Recycling Programs Manager—will be fully devoted to ensuring the success of the City’s outreach and education programs.

With a hands-on approach, our team will attend city events, monitor compliance, and provide real-time assistance to residents and businesses. This level of dedication is what sets Mid Valley Disposal apart as the best choice for the City.

10. Proven Educational Materials:

Our extensive library of educational materials has been honed through years of successful programs.

From recycling guides to contamination notices, these materials have been proven effective in engaging diverse audiences and driving positive behavioral change.

11. Innovative Features for Maximum Engagement:

Mid Valley Disposal will introduce innovative strategies such as the “Good Job” tags for exemplary recycling behavior, offering real incentives for customers to improve their waste disposal habits.

This, alongside our comprehensive contamination reduction program and personalized community engagement, underscores our commitment to being the most proactive and customer-focused provider in the region.

By selecting Mid Valley Disposal, the City gains a dedicated partner who brings unparalleled expertise, proven strategies, and a deep commitment to the community’s sustainability goals. We are fully equipped to lead this important initiative and make a lasting impact on the City’s environmental future.

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2.N: Other Required Plan

2.N.1: SB 1383 Implementation and Monitoring Plan
Mid Valley Disposal fully appreciates the challenges
the City of Clovis and other municipalities face in
meeting new unfunded State mandates. For over 20
years we have assisted municipalities, large and small, in navigating new legislation that affects our industry.

With our experienced team, we are well positioned to
assist the City of Clovis in complying with SB 1383.

The senior management team at Mid Valley Disposal is
very familiar with all the requirements of SB 1383 that jurisdictions are now expected to comply with as of
January 2022. The following is a list of actions we have already taken in cities we serve:
y Implemen
ted a color and hot-stamp labeled compliant 3-can system. y Recy
cling Department management assists jurisdictions with all CalRecycle required reporting and attends all CalRecycle site-visits or virtual meetings.
y De
veloped and distributed all SB 1383 required collateral materials that cover SLCP regulation Section 18985.1 Organic Waste Recovery Education & Outreach and Section 18985.2 Edible Food Recovery Education and Outreach.
y De
velop additional jurisdiction support tools such as webinars covering topics such as procurement, school district edible food recovery, and Tier 1 & Tier 2 generator inspections, and the Jurisdiction Edible Food Recovery Toolkit which covers all information that Jurisdictions would need to perform inspections on edible food generators including templates on forms needed and generator letters. y Full
Jurisdiction and customer-based edible food recovery support from our on-staff Edible Food Recovery Specialist including, but not limited to, identifying Tier 1 & Tier 2 generators, developing Food Recovery Organization Services list, edible food recovery education and outreach, and the continued development of support tools and services as needed.
y De
veloped and implemented tools, processes, and collateral materials to perform container contamination minimization studies in compliance with SLCP regulation Section 18984.5. y De
veloped and implemented all internal recordkeeping and reporting procedures to cover the requirements of SLCP regulation Section 18984.6 Recordkeeping Requirements for Container Contamination Minimization, Section 18984.14 Recordkeeping Requirements for Waivers and Exemptions, Section 18985.3 Recordkeeping Requirements for a Jurisdictions Compliance with Education and Outreach Requirements. y Recy
cling Department Management offers the Jurisdiction one-on-one technical assistance to prepare all Implementation Records required under SB 1383.
y Conduct on-site
waste assessments and right-sizing audits.
y Pur
chased and distributed Countertop Food Waste Collection Pails.

2.N: Other Required Plan
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AGENDA ITEM NO. 13.
y Recycling Coordinators assist the Jurisdiction and customers with assessing and executing generator waivers f
or submission to the Jurisdiction.
y Recy
cling Coordinators attend community events in the Jurisdiction to provide continued education and outreach to all event attendees.

Customer Outreach:

Mid Valley Disposal Recycling Coordinators are well-versed in customer service, outreach, and recycling education. During implementation, the Recycling Coordinators will perform in-person compliance reviews of all Commercial & Multi-Family generators with the intention of verifying all on-site service levels and becoming familiar with all generators in the city. After the implementation year the Recycling Coordinators will continue to perform on-site compliance reviews of all solid waste collection accounts for commercial and multi-family businesses that generate two cubic yard or more per week of solid waste, including organic waste.

During the compliance Review the Recycling Coordinator is looking for the following:
y Ensuring the customer
has all their containers on-site
and that the containers are in working order.
y Iden
tifying any potential overload or underfilling with the intention to right-size the customer to their individual needs. y Iden
tifying any contamination across all three containers
with the intention to offer the customer direct and
individualized assistance with recycling best practices. y Iden
tifying any customers who may qualify for a De
Minimis or Physical Space Waiver to offer assistance with executing the waiver for submission to the jurisdiction. y Speaking
with property owners, property managers, or employees to offer any additional educational materials, presentations, or staff trainings. y Iden
tifying other needs that a customer may have and providing information and resources such as HHW disposal, bulky-item disposal, and mattress disposal. y Iden
tifying potential needs for edible food recovery support or education and working in partnership with Mid Valley Disposals Edible Food Recovery Specialist.

Mid Valley Disposals Edible Food Recovery Specialist also performs in-person site visits to all identified Tier 1 & Tier 2 Generators. During these site visits the Edible Food Recovery Specialist is performing the following:
y Mee
ting with business owners, property
managers, or staff to provide one-on-
one technical assistance and education
on their requirements of SB 1383.
y Iden
tifying the individual needs of each Tier
1 & Tier 2 generator to tailor an assistance
approach that is right for the customer.
y Pr
ovide customers with resources and
education to be in compliance of SB
1383 - Edible Food Recovery.

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Mid Valley Disposal Recycling Coordinators will upon request perform classroom presentations, staff trainings and/or community presentations. These services can include:
y
Walkthroughs of properties, businesses, or sites to identify back-of-house recycling opportunities y
Staff tr ainings on the implementation of new programs
y Student presentations on recycling, composting, or f ood wast e recycling y General recycling education or Q &A style recy cling education Mid V
alley Disposal Recycling Coordinators regularly
attend community events within the jurisdictions
that they serve, and take great pride in being able to
offer extended community outreach and education
to a broader customer base. At community events
Mid Valley Disposal Recycling Coordinators perform
the following:
y Set-up education boo
th with Mid Valley
Disposal branded canopy and tablecloth.
y Offer our
most popular educational
collateral materials.
y Play educa
tional games that focus on recycling
education and common contaminants.
y Encourag
e following our Social Media pages to
gain access to our “What Goes Where Wednesday”
campaign to assist with correct disposal of
seasonal and common contamination items.

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y Offer Mid Valley Disposal swag items:
x Countertop food waste
c
ollection pails
x Pens/P
encils
x Chapstick
x Reusable pr oduce bags
x Reusable shopping bags
x Coloring books/
crayons
x Recy cling guide magnets
x Stick
ers
x And mor
e!
Stickers
Magnets
Bags
Pens
Coloring
Books
Chapstick
Food
Collection
Pails
Recycling
Guide
Crayons
Pencils
Education
Mid Valley Disposal has a full-time Marketing and Communication Coordinator that designs and develops all of our educational collateral materials in partnership with our Recycling Department Manager. Mid Valley Disposal has a large library of educational materials to cover many topics, and we continue to develop materials as needed. Our most commonly used educational materials include:
y SB 1383 Gener
al Information
y Instructional S
ervice Guide
y Edible F
ood Recovery-Generator Requirements
y Gr
ocery Store Food Loss Prevention
y Restaur
ant Food Loss Prevention
y Edible F
ood Recovery- Legal Protections
y Main
taining Your Organics Bin
y Or
ganic Waste Disposal Guide
y Recy
cling Guide
y Flammable M
aterial Hazard Disposal Guide/HHW
y Ov
erfilled Container Notice
y Con
tamination Notice

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GUÍA DE RECICLAJE

VERTEDERO
BOLSAS DE PLÁSTICO

EXCREMENTO DE ANIMAL

PAPEL HIGIENICO

MADERA TRATADA

MANGUERA/CUERDA

HOJAS DE PALMA
ROPA

ALFOMBRA
PAÑALES

JUGETES

ZAPATOS
UNICEL
PLÁSTICO NO RECICLABLE
*asegúrese de mantener las tapas cerradas antes del servicio Escanee el código QR para obtener más información sobre la educación de reciclaje y la clasificación adecuada
ORGÁNICOS
RECORTES DE ÁRBOL
RECORTES DE JARDÍN

MADERA NO TRATADA
FRUTAS

VEGETALES
CÉSPED
PAPEL Y CARTÓN ENSUCIADO

CON COMIDA
CÁSCARAS DE HUEVO Y DE NUEZ

CARNE / AVES / PESCADO COCIDOS
*Favor de no usar bolsas de plástico o bolsas de
plástico compostables en el contenedor de orgánico

RECICLAJE
*todos los materiales reciclables deben estar sin
bolsa, vacíos, limpios, y secos

PAPEL MIXTO
CARTÓN
ALUMINIO Y ESTAÑO
LATAS

PAPEL DE ALUMINIO

FRASCOS DE VIDRIO Y BOTELLAS
PLÁSTICOS RECICLABLES

BOTELLAS Y

CONTENEDORES
1 2
5 1
2 5
MIDV ALLEYDISPOSAL.COM

RECYCLING GUIDE
*please be sure to keep lids closed for service
MIDV ALLEYDISPOSAL.COM
Scan the QR code for a full list of
items and their proper disposal

ORGANICS

TREE TRIMMINGS

GARDEN CLIPPINGS

UNTREATED WOOD
GRASS
FRUITS

VEGETABLES

EGGSHELLS

NUTSHELLS

COOKED MEAT/

POULTRY/FISH

FOOD SOILED PAPER

SOILED CARDBOARD
*no plastic bags or compostable plastic
bags to be used in the organics

LANDFILL

STYROFOAM

CLOTHES

PET WASTE
CARPET

TREATED WOOD

HOSE/ROPE

PLASTIC BAGS

TOILET/TISSUE PAPER

DIAPERS
TOYS
SHOES

PALM FRONDS

NON RECYCLABLE PLASTIC

RECYCLING

MIXED PAPER

CARDBOARD

ALUMINUM & TIN
CANS

ALUMINUM FOIL

RECYCLABLE PLASTICS

BOTTLES AND

CONTAINERS
1 2
5 *all recyclable materials should be
unbagged, empty, clean, and dry
Glass JARS & BOTTLES
1 2
5 2.N.1: SB 1383 Implementation and Monitoring Plan
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During implementation period and the roll out of new services Mid Valley Disposal delivers a “new start packet” to all customers. The “new start packet” generally includes but is not limited to the following fliers:
y New
Start Welcome Letter
y Recycling G
uide
y SB 1383 general in
formation
y Container
Exchange Guidelines
y Mid Valley Disposal Additional Services Guide
Contamination monitoring:

Mid Valley Disposal contamination monitoring is conducted through Driver or Recycling Coordinator observation, and scheduled SB 1383 Route Reviews.

Drivers on routes or Recycling Coordinators performing site audits may observe and tag containers for contamination at any time. All carbon c opies of tags are entered into our customer data base for record keeping purposes.

Our Recycling Coordinators then provide immediate and
individualized education to the customer to help them
resolve the issue of contamination through phone calls, emails, direct mail, or in person visits. Mid Valley Disposal’s Recycling Programs Manager works directly with the city to develop educational materials and/or letters that align with the detailed contamination program described in the franchise agreement. Mid Valley Disposal currently works with four other jurisdictions whose franchise agreements require different tiered contamination fee programs. Based on each franchise agreement, we develop individualized
program tools, including billing and recurring reports, to ensure that jurisdictions meet the necessary contamination program requirements.

The Recycling Department also conducts annual SB 1383
compliant Route Reviews on every route that runs through the city. The Recycling Programs Manager will work closely with the City of Clovis in the planning process to ensure we align with all city timelines and requests.

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RSB 1383 Route Review Standard Operating Procedure

1. PURPOSE:

The purpose of this SOP is to describe the methods and procedures used by Mid Valley Disposal staff to execute the contamination minimization requirements of SB 1383.

2. SCOPE:

This procedure applies to contamination minimization efforts performed by Mid Valley Disposal’s Recycling Coordinator staff. This procedure does not apply to contamination monitoring performed by Mid Valley Disposal drivers.

3. RESPONSIBILITIES:

OPERATIONS MANAGER: Responsible for identifying all routes operating within the city, identifying a random sampling of 5% of stops along each route, and providing a map of the selected stops on the route to the Recycling Programs Manager.

RECYCLING PROGRAMS MANAGER: Responsible for setting up all routes in Smartsheet program, record keeping all documents in an organized manner, and scheduling and assigning Recycling Coordinator staff to complete the route review. Report findings to the Jurisdiction on a quarterly basis. The Program Manager will work closely with the Jurisdiction to ensure methodology and scheduling approval.

RECYCLING COORDINATORS: Responsible for completing route review audits in the field, taking clear photos, leaving contamination tags on containers, providing follow-up education and outreach, and keeping detailed records of all actions performed.

4. PROCEDURE:

Step 1: Identify Routes
Step 2: 5% of stops selected & map provided to Recycling Department Step 3: Stops on route entered into Smartsheet
Step 4: Route review scheduled
Step 5: Route review performed in-field
Step 6: Follow up education mailed out to all generators with contamination observed Step 7: Downloading of route review data results and saved in recordkeeping folder Step 8: Provide results to jurisdiction

5. SAFETY CONSIDERATIONS:

PPE and closed toed shoes are required to be worn by all Recycling Coordinator staff while out in the field.

6. EQUIPMENT AND MATERIALS:
y S
martsheet program & App
y C
ell Phone with camera
y C
ontamination Tags
y “G
ood Job” Tags
y W
riting utensil
y C
omputer
y PPE (high
visibility vest)
y V
ehicle

7. REFERENCES:

SB 1383 Section 18984.5 container contamination minimization

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Recordkeeping:

Mid Valley Disposal’s Recycling Department is
well versed in the record-keeping and reporting
requirements of SB 1383 and assists all of
our contract cities with their reporting and
implementation record requirements. The Recycling
Department manager ensures all education, outreach,
waivers, contamination monitoring, procurement, and
compliance reviews are tracked in full compliance
with SB 1383. All records are regularly provided to the Jurisdiction on an agreed-upon schedule.

Reporting:

Mid Valley Disposal is well positioned to assist the
City of Clovis with all CalRecycle reporting. We have
assisted all of our contract cities with the execution
and on-time submission of accurate and in-depth
electronic annual reports for over 20 years. Our
approach is to not just report data to the City, but to act as a point of contact for CalRecycle staff while
advocating for the interests of the City. MVD has been
praised by CalRecycle for the quality and effectiveness of reporting.

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2.N.2: Litter Prevention/Abatement Plan
Proposal Section 5.5.13 Other Required Plans
At Mid Valley Disposal, we prioritize litter prevention and abatement as part of our commitment to providing efficient and environmentally responsible waste collection services. Our approach focuses on both preventing litter during collection and effectively addressing any litter that may occur afterwards, ensuring minimal disruption to the community and maintaining a clean, safe environment.

1. Side Loader T oters (carts):

T o prevent litter during cart collection, we utilize side-loader trucks equipped with advanced automated servicing mechanisms. These trucks undergo regular maintenance to ensure they function properly, reducing the likelihood of malfunctions that could result in trash spilling from the carts. Our drivers are trained to carefully monitor the collection process and ensure all waste makes it into the truck. Additionally, drivers are vigilant in identifying overloaded carts, which they tag to notify the customer and encourage proper disposal practices. This proactive approach minimizes litter caused by overfilled containers.

2. Commercial Bins:

For commercial collection services, we ensure drivers closely monitor for overloaded bins. If a bin is overloaded, drivers will tag it and, in cases where litter is left behind, document the issue and notify the customer. This allows us to address overloading with customers directly and offer solutions, such as adjusting service frequency or providing additional bins to prevent future litter incidents.

3. Litter Abatement Post-Collection:

In the event that litter does occur during collection, our drivers are equipped with shovels and brooms on every truck to clean up any debris that may spill onto the ground. When safe to do so, drivers will manually collect small debris and clean the area as needed. Larger litter issues are reported to supervisors for further action. Additionally, our trucks are fitted with cameras that help identify problem areas where litter may be a recurring issue, allowing us to implement targeted abatement strategies.

2.N.2: Litter Prevention/Abatement Plan
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Cost Considerations:

Mid Valley Disposal is committed to providing cost-effective solutions while maintaining the highest standards of service. The costs associated with our litter prevention and abatement efforts, including equipping trucks with cleaning tools and regular driver training, are integrated into our overall operational expenses. As such, no additional fees will be charged to the City or its residents for standard litter control measures. If a customer requires extra services to address recurring litter due to overloading or improper disposal, we offer tailored solutions such as increased service frequency or additional bins at a competitive cost, discussed on a case-by- case basis.

In summary, our approach to litter prevention and abatement is proactive and customer-focused. By maintaining our equipment, training drivers, and ensuring each truck is equipped with shovels and brooms for immediate cleanup, we minimize litter during collection operations. When litter does occur, we are prepared to respond quickly and efficiently to keep the City clean and safe for all residents.

2.N.2: Litter Prevention/Abatement Plan
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2.N.3: Skilled Driver Recruiting, Training, and Retention Plan Proposal Section 5.5.13 Other Required Plans
Recruitment, Training, and Retraining Program for Skilled Drivers At Mid Valley Disposal, our drivers are the backbone of our commitment to the community, ensuring dependable and thoughtful service every day.

We take pride in providing consistent, reliable collections by equipping our team with the skills they need to excel. Our comprehensive approach to the recruitment, training and retention of skilled drivers is now in one centralized location. The MVD Training and Resource Center opened in March of 2024 and serves as a 360-degree training hub for drivers to focus on safety, efficiency and customer service.

Recruitment
Our recruitment strategy is built on the belief that the best teams are made up of people who care deeply about their work and community. We partner with local vocational schools, participate in job fairs, and engage in community outreach, while also encouraging in-house referrals from our employees who understand our culture of safety and service. We offer competitive compensation, comprehensive benefits, and clear career growth pathways to attract and keep top talent, fostering a supportive and close-knit environment where everyone looks out for one another.

Commercial Driver Instructor (CDI) Program
Our Commercial Driver Instructor (CDI) program is the heart of our training efforts, ensuring that every new driver learns from the best. The 8-hour course is divided into two phases: trainers first learn how to deliver engaging and impactful in-cab instruction, then gain an overview of the classroom training content that new drivers receive. This approach ensures consistency and creates a strong foundation, helping trainers connect with new hires and reinforce knowledge in the field. It’s about more than just teaching; it’s about inspiring and mentoring the next generation of drivers.

New-Hire Driver Training Program
Every new driver goes through a multi-phase training program that prepares them to serve our community with excellence:

Classroom Instruction: A 5-day session where drivers learn critical safety protocols, vehicle operations, regulatory compliance, and the importance of exceptional customer service.

Hands-On Training: Real-world, in-cab coaching with experienced trainers focused on route efficiency, safe driving, and solid waste handling. We emphasize the importance of community service standards and teach drivers to use in-cab technology effectively. We also instill pride in being the face of Mid Valley Disposal, representing our company’s values of safety, courtesy, and reliability to every neighborhood we serve.

Retraining and Ongoing Development
Our commitment to growth doesn’t end with initial training. Drivers receive personalized retraining and development, from hands-on coaching to performance feedback sessions. Weekly Toolbox Talks keep safety top of mind, while quarterly safety campaigns and route observations promote ongoing excellence. Our continuous investment in our drivers means they always feel prepared, confident, and supported.

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Retention and Performance Monitoring
We believe that a happy,
supported driver is the key to
our company’s success and
our community’s well-being.

Regular Feedback: Supervisors offer consistent, meaningful feedback to help drivers grow and feel valued.

Incentive Programs: We recognize outstanding performance with bonuses for safety, attendance, and customer satisfaction.

Robust Onboarding: Our thorough onboarding program has
contributed to an impressive 80% retention rate, reducing incidents and creating a stable and engaged workforce.

Career Advancement: We offer full support when employees show interest in growth opportunities within MVD. Drivers have a career path to go from “behind the wheel” to becoming a route supervisor, and beyond.

During the pandemic, our team’s spirit shined brightest. We never missed a day of service, even when it meant supervisors and managers stepping in to help. This unwavering commitment not only kept our operations running but also brought us closer together, reinforcing our dedication to our community.

We also make sure our drivers feel appreciated and part of the family. From annual family picnics to local BBQs cooked by ownership and management, holiday gifts, and community events, we celebrate our team’s hard work and the role they play in keeping our neighborhoods clean and safe.

2.N.4: Local Purchasing Preference
Mid Valley Disposal is committed to supporting the local economy of Clovis by prioritizing partnerships with businesses within the city. We recognize the importance of investing in our community and aim to source materials and services locally whenever possible.

We utilize several local vendors to meet our operational needs:

MINUTEMAN PRESS (657 SHAW AVE, CLOVIS):

We rely on Minuteman Press for all our printing services.

They produce essential educational materials that we
distribute across our jurisdictions, ensuring that our
outreach efforts are effective and well-represented.
90%
of our super
visors
hav
e been promoted
from within.

A testament to our
dedication to developing
our own people.

2.N.4: Local Purchasing Preference
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FASTSIGNS (1541 RAILROAD AVE, CLOVIS):

FastSigns is our go-to provider for banners and large
signage, which play a vital role in our community visibility.

Additionally, they create custom acrylic trophies for
our “Recycler of the Year” recipients, celebrating the
achievements of our partners and encouraging continued
excellence in recycling efforts.

ACE TROPHY SHOP (1050 POLLASKY AVE, CLOVIS):

At Mid Valley Disposal, we believe in celebrating the exceptional contributions of our employees and community members. To honor their dedication and achievements, we collaborate with Ace Displays to create a variety of awards. Recently, they designed custom steering wheel trophies for our “Safe Driver Campaign,” highlighting our drivers’ unwavering commitment to safety and excellence in service.

WILD WATER ADVENTURE PARK (11413 E SHAW AVE. CLOVIS):

Each year, we proudly host our Founder’s Picnic at Wild Water in Clovis, a centrally located venue that is easily accessible for all employees, regardless of where they reside. This special event honors our founder, Jay Kalpakoff, and serves as a wonderful opportunity for the entire Mid Valley Disposal team to gather for a day of fun, camaraderie, and team- building activities. The picnic not only celebrates our company culture but also reinforces the strong connections among our employees, fostering a sense of unity and pride in our mission.

Through these collaborations, Mid Valley Disposal not only enhances its operations but also strengthens the local economy, demonstrating our commitment to community engagement and support.

2.N.4: Local Purchasing Preference
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2.O: Subcontracting
MVD and related companies perform all the direct services required under this proposal including processing and marketing of diverted materials.

Sorted glass is sent to Strategic Materials Inc (SMI) processing site in Fairfield for further processing under the state QIP program. MVD also uses 3rd party freight companies for shipment of sorted commodities to end markets. A listing of those companies is available upon request.

2.O: Subcontracting
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2.P: Billing
The jurisdictions currently being directly billed by Mid Valley Disposal.

X ARMONA
X A
TWATER

X BIOLA

X DOS P
ALOS
X F

ARMERSVILLE

X FIREB
AUGH

X FRESNO

X GUSTINE

X LINDS
AY
X L

OS BANOS

X ORANGE C
OVE

X REEDLEY

X SELMA
X STRA
TFORD

X C OUNTY OF FRESNO
X C

OUNTY OF KINGS
X C

OUNTY OF MADERA
X C

OUNTY OF MERCED
X C

OUNTY OF TULARE
Mid Valley Disposal uses Encore, a part of Routeware, an all-in-one customer records management software.

Billing and service transaction codes are linked to contract pricing and routing, meaning service changes are updated in the customer’s billing and driver routes at one time. The workflow automation provides seamless transitions for customers, back office-staff and drivers. All account information is centralized affording the opportunity for the CSR to manage accounts quickly and easily. The service history for each account and what date and time a customer was serviced is available for CSRs to efficiently and effectively solve customer issues.

CSRs can see a comprehensive waste billing summary for the customer, including payment history and aged debt, to answer customer inquiries.

Changes in customer service level changes, (e.g. starts, cancelations, rate changes) are prorated once the work is complete, and customer accounts are subsequently updated to ensure accurate billing.. Billing is conducted on the last day of the month in arrears. Customers can make payments through a variety of methods: the MVD website (electronic check, debit/credit cards, auto-pay), visit any local MVD office, call our pay-by-phone option, or mail in their payment.

Statements are printed electronically through BMS Technologies and stored indefinitely. BMS Technologies can include multiple inserts to invoice mailing or provide mid-billing mailings with minimal lead time.

BMS Technologies provides Online Mail Tracking, utilizing IMb Tracing™ data from the US Postal Service. This process allows us to track customer statement delivery dates as it moves through USPS system.

BMS Technologies also provides us with National Change of Address Linkage system (NCOALINK) a secured system provided by the USPS to allow addresses to be updated to reflect permanent change-of-address information before mailing. This system references each record against change-of-address requests that have been filed with the USPS, updating it if a match is found.

Our CSRs reach out to all customers that may appear on the NCOALINK list to verify any new and updated information. A correct address saves time, money, and manpower by reducing the volume of non-deliverable mail; unsorted mail; and mail that is deliverable but requires extra effort to determine the proper location to which it should be delivered.

Statement example PDF (following page)

2.P: Billing
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AGENDA ITEM NO. 13.

PLEASE DETACH AND RETURN THIS PORTION WITH YOUR PAYMENT • MAKE CHECKS PAYABLE TO MID VALLEY DISPOSAL AMOUNT ENCLOSED $
ALL ACCOUNTS ARE DUE BY THE 20TH OF THE MONTH.

CURRENT 30 - DAYS 60 - DAYS 90 + DAYS
DATE DESCRIPTION REFERENCE JOB PO UNITS $/UNIT SUBTOTAL Finance Charge is computed at the rate of 1 1/2% monthly (APR is 18%) with a $3.00 minimum charge.

ACCOUNT NAME:

ACCOUNT NUMBER INVOICE NUMBER

DATE INVOICE TOTAL AMOUNT DUE

ACCOUNT NUMBER PAYMENT DUE DATE

INVOICE NUMBER INVOICE DATE

INVOICE TOTAL INVOICE BALANCE AMOUNT DUE
51086300
$3,160.12 $3,160.12
3082404
11/01/24

SITENAME
PO BOX 12146
FRESNO CA 93776-2146
Phone: (559) 567-0604
www.midvalleydisposal.com
ACCT # 51086300 SITE NAME **** SERVICE ADDRESS FRESNO, CA 93727 10/01/24 PAYMENT 1.00 ($3,160.12)($3,160.12)ACH AUTOPAY 508938
11/01/24 64G TRASH 1XWK 73.00 $1,543.22$21.14
11/01/24 2YD ORGANICS 1XWK 1.00 $86.80$86.80
11/01/24 96G RECYCLE 1XWK 73.00 $1,338.09$18.33
11/01/24 96G ORGANIC 1XWK 7.00 $192.01$27.43
Scan the QR Code below to make a payment, sign up for paperless billing, or autopay. To make a payment using our automated phone system dial 559-421-1780 or visit www.midvalleydiposal.com to contact us for all service requests.

Containers that are overfilled or contaminated may result in additional charges on your next invoice.

MID VALLEY DISPOSAL
PO BOX 12146
FRESNO CA 93776-2146

EXAMPLE STATEMENT
2ND NAME

MAILING ADDRES
FRESNO CA 93727
$3,160.12 $0.00$0.00 $0.00
51086300
11/01/243082404
11/30/24
$3,160.12 $0.00 Autopay
PO BOX 12146
FRESNO CA 93776-2146

PAY MY BILL

2.P: Billing
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2.Q: Corporation Yard & Maintenance Facilities

5.5.16 Corporate Y ard and Maintenance Facilities
Mid Valley Disposal currently owns and operates a fully permitted facility at Whitesbridge and Valentine, alongside Highway 180. Overall, this approximate 12-acre site supports our operations across much of Fresno County. This location provides immediate access to Highways 99, 41, and 168, allowing for a centrally located facility to our service area. Built on this site is approximately 14,000 sf office space, including a multi-bay maintenance shop, and parking for 75 trucks. Truck fueling and washing is also available on site.

Currently in progress are plans to build a new corporate office, located adjacent to the existing facility on Whitesbridge and Valentine. This new property will include approximately 20,000sf of office space, and an additional 9,500 sf to house a maintenance shop and dispatch team. Construction is projected to begin in 2025 with anticipation of being fully operational in preparation of Mid Valley Disposal’s 30th anniversary.

Our post collect sites are detailed in sections 5.5.2 and 5.5.5.

We recognize the importance of having a local office as described in the Customer Service section 4.8 for the length of our agreement. Upon execution of the agreement, Mid Valley Disposal will source a local office to house local Mid Valley Disposal representatives. Similar to our service agreements with Los Banos and Atwater, we have launched local offices where in-person customer service support is available.

2.Q: Corporation Yard & Maintenance Facilities
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3: Financing and Cost Proposal

3.A: Financing Plan
MVD has a long history of fiscal responsibility and stability, demonstrated in the audited financial statements provided under confidential cover. Should the City award the contract to MVD, all required equipment could be purchased using existing capital on hand. As a secondary source, MVD maintains a revolving credit agreement with BMO that has existing availability adequate to finance the required equipment to begin services. A letter from BMO is included in section 1 to reinforce MVD’s access to capital needed for all equipment necessary to perform under the agreement.

Sources:

Combination of cash on hand and revolving credit line draw:
$8,900,000
Uses
All collection equipment, rolling stock, containers, and G&A equipment:
$8,900,000
3: Financing and Cost Proposal
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3.B: Cost and Rate Proposal
City of Clovis Base Services
Proposer Name: Mid-Valley Disposal, LLC
Note to proposer: No data input required on this Form 0 Form Title
Rate Period 1 Total
Revenue
1 Estimated Residential Revenue - Rate Period One (without bagged organics) $5,510,244.96 2 Estimated Multi-Family/Commercial Revenue - Rate Period One (without bagged organics) $2,204,542.23 3 Estimated Miscellaneous Services Revenue for Rate Period One (without bagged organics) $6,160.29 Total Rate Revenue $7,720,947.48
4 Proposed Rate Period 1 Cost (without bagged organics) $7,721,927.21 5 Surplus/(Deficit)* -$979.73
* N
ote: The proposed annual cost should be no more than $1,000 different from the Total Rate Revenue.

3.B: Cost and Rate Proposal
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AGENDA ITEM NO. 13.

Form 1General Proposer Information City of Clovis Base Services Proposer Name: Mid-Valley Disposal, LLC
A. Primary Contact Information
1 Name
Joseph J. Kalpakoff
2 Title
CEO/President
3 Phone
(559) 237-9425
4 Fax
NA
5 E-mail
[email protected]
B. Support Facilities
1 Address of collection vehicle parking, maintenance,
washing, and route staff parking facility(ies)
3444 W Whitessbridge Rd. Fresno, CA 93706
2 Address of administrative office
15300 W Jensen Ave Kerman, CA 93630
3 Address of billing office
15300 W Jensen Ave Kerman, CA 93630
4 Address of customer service office
3444 W Whitessbridge Rd. Fresno, CA 93706
C. Recyclable Materials Processing and Handling
1 Name of processing site
Mid Valley Recycling Elm Ave MRF
2 SWIS ID
10-AA-0188
3 Hauling method (e.g. direct haul, transfer haul, pod
haul) Direct Haul
4 Name and address of transfer location (if applicable) D. Organic Materials Processing and Handling (co-mingled YW/FW) 1 Name of processing site
Mid Valley Recycling Kerman Compost
2 SWIS ID
10-AA-0201
3 Hauling method (e.g. direct haul, transfer haul, pod
haul) Transferd
4 Name and address of transfer location (if applicable) Mid Valley Recycling Elm Ave TS 2721 S Elm Ave
5 Bagged materials accepted at facility?
Commercial Only
E. Other Processing and Handling (Optional)*
1 Name of processing site
2 SWIS ID
3 Hauling method (e.g. direct haul, transfer haul, pod
haul)
4 Name and address of transfer location (if applicable) * Insert Rows as Needed to Reflect Additional Facility(ies) and/or Subcontractor Information.

Note to proposer: Input data in yellow shaded areas only.