Clovis City Council
June 2, 2025

June 02, 2025 - 1 - 3:13 PM A G E N D A • C I T Y C O U N C I L M E E T I N G

June 2, 2025 6:00 PM Council Chamber

In compliance with the Americans with Disabilities Act, if you need special assistance to access the City Council Chamber to participate at this meeting, please contact the City Clerk or General Services Director at (559) 324 -2060 (TTY – 711). Notificatio n 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the Council Chamber.

The Clovis City Council meetings are open to the public at the physical address listed above. There are numerous ways to participate in the City Council meetings: you are able to attend in person; you may submit written comments as described below; and you may view the meeting which is webcast and accessed at www.cityofclovis.com/agendas.

Written Comments

 Members of the public are encouraged to submit written comments at:
www.cityofclovis.com/agendas at least two (2) hours before the meeting (4:00 p.m.). You will be prompted to provide:

 Council Meeting Date
 Item Number
 Name
 Email
 Comment

 Please submit a separate form for each item you are commenting on.

 A copy of your written comment will be provided to the City Council noting the item number.

If you wish to make a verbal comment, please see instructions below.

 Please be aware that any written comments received that do not specify a particular agenda item will be marked for the general public comment portion of the agenda.

 If a written comment is received after 4:00 p.m. on the day of the meeting, efforts will be made to provide the comment to the City Council during the meeting. However, staff cannot guarantee that written comments received after 4:00 p.m. will be provided to City Council during the meeting. All written comments received prior to the end of the meeting will be made part of the record of proceedings.

Council Chamber, 1033 Fifth Street, Clovis, CA 93612 (559) 324-2060 www.cityofclovis.com
1 June 02, 2025 - 2 - 3:13 PM CAMPAIGN CONTRIBUTION PROHIBITIONS AND MANDATORY DISCLOSURE – Pursuant to Government Code section 84308, a Councilmember shall not accept, solicit, or direct a campaign contribution of more than $500 from any party or their agent, or from any participant or their agent, while a proceeding involving a license, permit, contract, or other entitlement for use is pending before the City or for 12 months after a final decision is rendered in that proceeding. Any Councilmember who has received a campaign contribution of more than $500 within the preceding 12 months from a pa rty or their agent, or from a participant or their agent, must disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use their official position to influence the decision.

Pursuant to Government Code section 84308, subdivision (e), any party to a covered proceeding before the City Council is required to disclose on the record of the proceeding any campaign contribution, including aggregated contributions, of more than $500 made within the pre ceding 12 months by the party or their agent to any Councilmember. The disclosure shall be made as required by Government Code Section 84308, subdivision (e)(1) and California Code of Regulations, Title 2, section 18438.8. No party or their agent, and no p articipant or their agent, shall make a campaign contribution of more than $500 to any Councilmember during the covered proceeding or for 12 months after a final decision is made in that proceeding. The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the applicable requirements of the law.

CALL TO ORDER

FLAG SALUTE - Councilmember Bessinger

ROLL CALL

PUBLIC COMMENTS - This is an opportunity for the members of t he public to address the City Council on any matter within the City Council’s jurisdiction that is not listed on the Agenda. In order for everyone to be heard, please limit your comments to 3 minutes or less, or 10 minutes per topic. Anyone wishing to be placed on the Agenda for a specific topic should contact the City Manager’s office and submit correspondence at least 10 days before the desired date of appearance.

CONSENT CALENDAR - Items considered routine in nature are to be placed upon the Consent Calendar. They will all be considered and voted upon in one vote as one item unless a Councilmember requests individual consideration. A Councilmember’s vote in favor of the Consent Calendar is considered and recorded as a separate affirmative vote in fav or of each action listed. Motions in favor of adoption of the Consent Calendar are deemed to include a motion to waive the reading of any ordinance or resolution on the Consent Calendar. For adoption of ordinances, only those that have received a unanimo us vote upon introduction are considered Consent items.

1. Administration - Approval - Minutes from the May 19, 2025, Council Meeting, and Minutes from the May 27, 2025, Special Council Meeting.

2. Finance - Approval - Res. 25-___, A Resolution of Intention (ROI) to Annex Territory (Annexation #76) (T6452 Northwest Corner Sunnyside/Perrin, T6467 Southeast Corner Minnewawa/Perrin, T6375 Northeas t Corner Minnewawa/Shepherd), to the Community Facilities District (CFD) 2004-1 and to Authorize the Levy of Special Taxes Therein and Setting the Public Hearing for July 7, 2025. 2 June 02, 2025 - 3 - 3:13 PM

3. General Services - Approval – Res. 25-___, Authorizing Amendments to the City’s Classification Plan by Revising the Traffic Signal Operations Specialist Classification in the Planning and Development Services Department.

4. General Services – Approval – Res. 25-___, Authorizing Amendments to the City’s Classification and Compensation Plans Adding a Deputy Fire Marshal Classification with a Salary Range of $9,642 to $11,720 per month.

5. General Services – Approval – Res. 25-___, Authorizing Amendments to the City’s Classification and Compensation Plans by Revising the Transit Manager Classification and the Deputy General Services Di rector Classification and adopting the Transit Compliance and Grants Management Officer Classification with a Salary Range of $8,235 to $10,010 per month in the General Services Department; and Approval – Res. 25-___, Authorizing Amendments to the City’s Position Allocation Plan by deleting two (2) Management Analyst positions and adding two (2) Transit Compliance and Grants Management Officer positions within the General Services Department.

6. General Services – Approval – Authorize the City Manager to Execute a 36 -month Janitorial Services Contract with Environmental Control for the term of August 1, 2025, through July 31, 2028, in the amount of $1,756,605.62.

7. General Services – Approval – Res. 25 -____, Approval of a Memorandum of Understanding between the City of Clovis and the Confidential Technical and Financial Professional.

8. Planning and Development Services – Approval – Res. 25-___ , Adopt a list of projects funded by Senate Bill 1: The Road Repair and Accountability Act.

9. Planning and Development Services – Approval – Consultant List from which Professional Consultants may be selected for Fiscal Year 2025-2026.

10. Public Utilities – Approval – Continue Emergency Authorization for the City Manager to Approve and Sign a Contract for Emergency Water Main Repairs in an amount not to exceed $250,000, Pursuant to Public Contract Code Section 22050.

PUBLIC HEARINGS - A public hearing is an open consideration within a regular or special meeting of the City Council, for which special notice has been given and may be required. When a public hearing is continued, noticing of the adjourned item is required as per Government Code 54955.1.

11. Consider Introduction – Ord. 25 -___, Addin g Chapter 5.36 to Title 5, of the Clovis Municipal Code Pertaining to Regulation of Commercial Grade Scrap Metal.

Staff: Andrew Haussler, City Manager
Recommendation: Approve

12. Consider Approval - Res. 25___, 2025-2026 City of Clovis Annual Budget, Five Year Capital Improvement Program, Measure Y, and Information regarding the Clovis Successor Agency. (Continued from the May 19, 2025, meeting)

Staff: Jay Schengel, Finance Director/Andrew Haussler, City Manager Recommendation: Approve

CITY MANAGER COMMENTS

COUNCIL COMMENTS
3 June 02, 2025 - 4 - 3:13 PM CLOSED SESSION - A “closed door” (not public) City Council meeting, allowed by State law, for consideration of pending legal matters and certain matters related to personnel and real estate transactions.

13. Government Code Section 54957.6

CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Andrew Haussler, Paul Armendariz, Amy Hance, Jay Schengel, Scott Cross
Employee organization: All bargaining units

14. Government Code Section 54956.9(d)(4)

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Deciding whether to initiate litigation
One potential case

RECONVENE INTO OPEN SESSION AND REPORT FROM CLOSED SESSION

ADJOURNMENT

FUTURE MEETINGS

Regular City Council Meetings are held at 6:00 P.M. in the Council Chamber. The following are future meeting dates:

June 9, 2025
June 16, 2025
July 7, 2025
July 8 - Aug. 3 Summer Recess
August 4, 2025 (Mon.)

4 PRELIMINARY - SUBJECT TO APPROVAL

CLOVIS CITY COUNCIL MEETING

May 19, 2025 6:00 P.M. Council Chamber

Meeting called to order by Mayor Mouanoutoua at 6:00
Flag Salute led by Councilmember Basgall

Roll Call: Present: Councilmembers Ashbeck, Basgall, Bessinger, Mayor Pro Tem Pearce Mayor Mouanoutoua

PRESENTATION – 6:01

6:01 – ITEM 1 - Presentation of Check to the Central California Honor Flight by Hot Rods Fresno.

6:06 – ITEM 2 - Presentation of the 2025 CenCal APA Urban Design Award of Excellence for the Loma Vista Village Green Project.

6:11 – ITEM 3 - Proclamation Declaring May 18-24, 2025, as National Public Works Week.

PUBLIC COMMENTS – 6:21

Eric Rollins, resident, expressed appreciation for the overall conduct of Clovis City Council meetings but suggested improving public understanding by explaining acronyms and abbreviations used during meetings.

Steven Trevino, resident, requested that basketball hoops be installed in unused parking areas near Clark for weekend use and spoke in support of pocket parks, especially in areas with high apartment density.

Kay Errotabere, resident, shared her support for a proposed tax increase benefiting parks and trails but suggested future developments prioritize larger backyards or community parks over small, underutilized pocket parks.

Joshua Fulfur, resident, spoke about his positive experiences at the Hot Rod Fresno car show, the Luke Bryan farm tour concert in Clovis, and praised the Mayor’s daughter for her performance of the national anthem at the Clovis Rodeo.

CONSENT CALENDAR – 6:21

Motion by Councilme mber Bessinger, seconded by Councilmember Ashbeck, that the items on the Consent Calendar be approved, except for item 11. Motion carried by unanimous vote.

4. Administration - Approval - Minutes from the May 12, 2025, Council Meeting.

5. Administration - Approval – Award the RFP and Approve purchase of the three-year Cisco Smartnet Support agreement and the annual subscription services for Network and Telecommunications equipment to Zones, Inc., for $120,850.50 per year. 5 AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

6. General Services – Approval – Authorize the City Manager to Execute a 36 -Month HVAC Service Contract with EMCOR Services – Mesa Energy Systems i n the amount of $669,389.36.

7. General Services – Approval – Res. 25 -50, Authorizing Amendments to the City’s Classification Plan by Revising the Firefighter Lateral Classification in the Fire Department.

8. Planning and Development Services – Approval – Final Acceptance for CIP 23 -27 Temperance Avenue Street Improvements for a final contract cost of $937,661.65.

9. Planning and Development Services – Approval – Final Acceptance for Final Map for Tract 6181, located at the northeast area of Shaw Avenue and Leonard Avenue (BMCH California, LLC); and Authorize the release of the Performance Surety, Labor and Materials Surety, and Public Improvements Maintenance Surety.

10. Planning and Development Services – Approval – Bid Award for CIP 24-05 Barstow Avenue Street Improvements to Asphalt Design by Juan Gomez, in the amount of $820,000.00; and Authorize the City Manager to execute the contract on behalf of the City.

12. Public Utilities – Approval – Res. 25-52, Determining that Emergency Repairs to Public Facilities are Necessary Without Formal Public Project Bidding as Authorized by Public Contract Code Sections 22035 and 22050; and Authorizing the City Manager to Approve and Sign a Contract for the Emergency Repairs in an Amount Not to Exceed $250,000.

THE FOLLOWING ITEMS WERE PULLED FOR FURTHER DISCUSSION:

6:41 ITEM 11. Planning and Development Services - Approval – Res. 25 -51, Annexation of Miscellaneous Properties to the Landscape Maintenance District No. 1.

Councilmember Bessinger recused himself from the item due to a potential conflict of interest, as he owns real property within 1,000 feet of the project site.

Upon call, there was no public comment.

Motion for approval by Councilmember Ashbeck, seconded by Mayor Pro Tem Pearce . Motion carried 4-0-1 vote with Councilmember Bessinger recused.

COUNCIL ITEMS – 6:32

Upon call, there was no public comment.

6:32 ITEM 13 - Consider Approval - Confirmation of City Manager’s Appointment of Assistant City Manager.

Motion for approval by Councilmember Ashbeck, seconded by Councilmember Basgall. Motion carried by unanimous vote.

PUBLIC HEARINGS – 6:41

6:41 ITEM 14 - Consider Approval - Res. 25-53, Approving Updated Master Development Fee Schedule.

Upon call, there was no public comment.
6 AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

Motion for approval by Councilmember Ashbeck, seconded by Councilmember Basgall. Motion carried by unanimous vote.

6:43 ITEM 15 - Consider Review and Introduction - Res. 25-XX, 2025-26 City of Clovis Annual Budget, Five Year Capital Improvement Program, M easure Y, and information regarding the Clovis Successor Agency.

Eric Rollins, resident, s uggested hosting an informational session to help residents better understand government terminology and funding sources, such as Measure Y and enterprise funds.

a. Finance Department (Jay Schengel)
b. City Council/City Attorney/City Manager/City Clerk (Andrew Haussler/Jesse Velez) c. Police Department (Curt Fleming)
d. Fire Department (Chris Ekk)
e. Public Utilities Department (Scott Redelfs)
f. Planning and Development Services/Community Investment Program (Renee Mathis) g. General Services Department (Amy Hance)
h. Economic Development, Housing, and Communications (Chad McCollum)

Motion by Mayor Pro Tem Pearce, seconded by Councilmember Ashbeck to continue the budget to June 2, 2025. Motion carried by unanimous vote.

CITY MANAGER COMMENTS – 8:26

City Manager Haussler provided the following updates: The Memorial Run – Honoring Our Legacy – is scheduled for Saturday, May 24, 2025; a General Plan Update meeting will take place on Wednesday, May 28, 2025; and applications are now being accepted for both the Youth Commission and the Measure Y Oversight Committee.

COUNCIL COMMENTS – 8:27

There was no formal Council direction for staff.

CLOSED SESSION – 8:34

ITEM 16 - GOVERNMENT CODE SECTION 54957.6
Conference with Labor Negotiators Agency Designated Representatives: Andrew Haussler, Paul Armendariz, Amy Hance, Jay Schengel, Scott Cross
Employee Organization: All Bargaining Units

RECONVENE INTO OPEN SESSION AND REPORT FROM CLOSED SESSION

No action taken.

Mayor Mouanoutoua adjourned the meeting of the Council to June 2, 2025.

Meeting adjourned: 9:06 p.m.
7 AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

______________________________ ________________________________ Mayor City Clerk
8 AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

CLOVIS CITY COUNCIL SPECIAL MEETING

May 27, 2025 4:30 P.M. Council Chamber

Meeting called to order by Mayor Mouanoutoua at 4:32

Roll Call: Present: Councilmembers Ashbeck, Basgall, Bessinger, Mayor Pro Tem Pearce, and Mayor Mouanoutoua

CLOSED SESSION – 4:32

Upon call, there was no public comment.

GOVERNMENT CODE SECTION 54957.6 CONFERENCE WITH LABOR NEGOTIATORS AGENCY DESIGNATED REPRESENTATIVES: ANDY HAUSSLER, PAUL ARMENDARIZ, AMY HANCE, JAY SCHENGEL, SCOTT CROSS EMPLOYEE ORGANIZATION:

ALL BARGAINING UNITS

RECONVENE INTO OPEN SESSION at 5:40 P.M. AND REPORT FROM CLOSED SESSION at 5:40 P.M.

No action taken.

Mayor Mouanoutoua adjourned the Special Closed Session meeting of the Council to June 2, 2025, Regular Meeting.

Meeting adjourned: 5:40 p.m.

______________________________ ________________________________ Mayor City Clerk
9 AGENDA ITEM NO. 1.

TO: Mayor and City Council
FROM: Finance Department
DATE: June 2, 2025
SUBJECT: Finance - Approval - Res. 25 -___, A Resolution of Intention (ROI) to Annex Territory (Annexation #7 6) ( T6452 Northwest Corner Sunnyside/Perrin, T6467 S outheast Corner Minnewawa/Perrin, T6375 Northeast Corner Minnewawa/Shepherd), to the Community Facilities District (CFD) 2004-1 and to Authorize the Levy of Special Taxes Therein and Setting the Public Hearing for July 7, 2025.

ATTACHMENTS: 1. Res. 25-___, Intention to Annex Territory to CFD

RECOMMENDATION
That the Council approve Res. 25-___, A Resolution of Intention to Annex Territory (Annexation #76) to Community Facilities District (CFD) 2004 -1 and to Authorize the Levy of Special Taxes therein and setting the Public Hearing for July 7, 2025.

EXECUTIVE SUMMARY
Since the condition to establish a CFD was imposed on the developments being processed by the City, developments proceeding after March 8, 2004, must petition to be annexed to the existing CFD. This action is required to begin the process of annexation provided by the conditions of approval of the development entitlements.

BACKGROUND
Since the condition to establish a CFD was imposed on the developments being processed by the City, developments proceeding after March 8, 2004, must petition to be annexed to the existing CFD. Recently, a developer has submitted a petition to annex territory to the Community Facilities District 2004 -1 and to include his subdivision within the District as provided by the conditions of approval of the development entitlements. To initiate the process for annexation of territory to a CFD, the Council must approve a Resolution of Intention (ROI) to annex territory to the CFD. The ROI included with this report includes various actions necessary for the annexation to the CFD. The Rate and Method of Apportionment (RMA) referred to in the ROI is as adopted by the Council with the Resolution of Formation adopted March 8, 2004.

10 AGENDA ITEM NO. 2.

The area to be annexed, T6452 Northwest Corner Sunnyside/Perrin, T6467 Southeast Corner Minnewawa/Perrin, T6375 N ortheast Corner Minnewawa/Shepherd, is shown in the attached map.

FISCAL IMPACT
No fiscal impact by this action.

REASON FOR RECOMMENDATION
All requirements to begin the process for annexation of territory to the CFD have been completed, and the Council may take action on the ROI.

ACTIONS FOLLOWING APPROVAL
The Staff will take appropriate steps to schedule the Public Hearing on the Annexation of Territory to the CFD for July 7, 2025, and will provide the notices in accordance with the law.

CONFLICT OF INTEREST
None.

Prepared by: Steve Nourian, Senior Accounting Systems Technician

Reviewed by: City Manager AH

11 AGENDA ITEM NO. 2.

RESOLUTION 25-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS

APPROVING THE INTENTION TO ANNEX TERRITORY TO COMMUNITY FACILITIES

DISTRICT AND TO AUTHORIZE THE LEVY OF SPECIAL TAXES THEREIN

CITY OF CLOVIS
Community Facilities District No. 2004-1
(Police and Fire Services)
Annexation No. 76

WHEREAS, this Council has conducted proceedings to establish Community Facilities District No. 2004 -1 (Police and Fire Services) (the “CFD”) pursuant to the Mello -Roos Community Facilities Act of 1982, as amended (the "Act"), Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing at Section 53311, of the California Government Code; and

WHEREAS, under the Act, this Council, as the legislative body for the CFD, is empowered with the authority to annex territory to the CFD, and now desires to undertake proceeding s to annex territory to the CFD.

NOW, THEREFORE, BE IT RESOLVED, by the City of Clovis:

1. Findings. This Council hereby finds and determines that public convenience and necessity require that territory be added to the CFD.

2. Territory Described. The name of the existing CFD is “Community Facilities District No. 2004-1 (Police and Fire Services)”. The territory included in the existing CFD is as shown on the map thereof filed in Book 40 of Maps of Assessment and Community Facilities Districts at Page 57, in the office of the County Recorder, County of Fresno, State of California, to which map reference is hereby made. The territory now proposed to be annexed to the CFD is as shown on the Annexation Map No. 76 to the CFD, on file with the Clerk, t he boundaries of which territory are hereby preliminarily approved and to which map reference is hereby made for further particulars (Attachment A). The City Clerk is hereby directed to cause to be recorded said Annexation Map No. 76 to the CFD, showing the territory to be annexed, in the office of the County Recorder of the County of Fresno within fifteen days of the date of adoption of this resolution.

3. The Services. The types of public services financed by the CFD and pursuant to the Act consist of those of the police and fire services (the “Services”) as described in Exhibit A to Resolution No. 04 -33, adopted by the Council on March 8, 2004 (the “Resolution of Formation”). It is presently intended that the Facilities (and the Services) will be sha red, without preference or priority, by the existing territory in the CFD and the territory proposed to be annexed to the CFD.

ATTACHMENT 1
12 AGENDA ITEM NO. 2.

4. Special Tax. Except to the extent that funds are otherwise available to the CFD to pay for the Services, a special tax sufficient to pay the costs thereof is intended to be levied annually within the CFD, and collected in the same manner as ordinary ad valorem property taxes. The proposed rate and method of apportionment of the special tax among the parcels of real property within the CFD, as now in existence and following the annexation proposed herein, in sufficient detail to allow each landowner within the territory proposed to be annexed to the CFD to estimate the maximum amount such owner will have to pay, are described in Exhibit B attached to the Resolution of Formation, by which this r eference is incorporated herein.

5. Hearing. Monday, July 7, 2025, at 6:00 p.m. or as soon as possible thereafter, in the City Hall, Council Chambers, 1033 Fifth Street, Clovis, California, be, and the same are hereby appointed and fixed as the time and place when and where this Council, as legislative body for the CFD, will conduct a public hearing on the annexation of territory to the CFD and consider and finally determine whether the public interest, convenience and necessity require said annexation of territory to the CFD and the levy of such special tax therein.

6. Notice. The City Clerk is hereby directed to cause notice of said public hearing to be given by publication one time in a newspaper of general circulation in the area of the CFD.

The publication of said notice shall be completed at least seven (7) days before the date herein set for said hearing. The City Clerk shall also cause a copy of such notice and a copy of the Resolution of Formation to be mailed to each landowner (and to each registered voter, if any) within the territory proposed to be annexed, which notice and resolution shall be mailed at least fifteen (15) days before the date of said hearing. Such notice shall be substantially in the form specified in Section 53339.4 of the Act, with a summary form specifically authorized.

7. Annexation Contingency. Section 53316 of the Act shall apply to the proceedings of the Council for the CFD to the extent that the proceedings, if appropriate, include territory which on the date of adoption of this Resolution of Intention are not annexed to the City and which territory is proposed to be annexed to the City. This Council determines that the City has filed appropriate documents, including a “resolution of application”, with the Fresno County Local Agency Formation Commission (“LAFCO”) for the annexation of territory as therein described, which territory includes all or a portion of the lands proposed for inclusion in the boundaries of the CFD as herein described. A certificate of filing of such application has been issued by the official who is the executive officer of LAFCO, a copy of which certificate of filing is on file with the City Clerk. It is hereby specifically provided that these proceedings for the CFD, to the extent applicable to such territory subject to such LAFCO annexation to the City, sha ll be contingent upon and shall be completed only if the annexation of such territory to the City by LAFCO is completed. It is further provided that this Council shall not authorize the levy of the Special Tax nor cause any amended notice of special tax l ien to be recorded for the territory to be annexed to the CFD unless and until such annexation proceedings through LAFCO are completed to the satisfaction of this Council.

8. Effective Date. This resolution shall take effect upon its adoption.

* * * * *

13 AGENDA ITEM NO. 2.

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on June 2, 2025, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: June 2, 2025

______________________________ ______________________________ Mayor City Clerk

14 AGENDA ITEM NO. 2.

Attachment A
15 AGENDA ITEM NO. 2.

TO: Mayor and City Council
FROM: General Services Department
DATE: June 2, 2025
SUBJECT: General Services - Approval – Res. 25-___, Authorizing Amendments to the City’s Classification Plan by Revising the Traffic Signal Operations Specialist Classification in the Planning and Development Services Department.

ATTACHMENTS: 1. Res. 25-___, Classification Plan

RECOMMENDATION
For City Council to approve a resolution authorizing amendments to the City’s Classification Plan by revising the Traffic Signal Operations Specialist classification in the P lanning and Development Services Department.

EXECUTIVE SUMMARY
It is necessary to revise the Traffic Signal Operations Specialist classification in order to update the education, experience and the physical demands sections of the classification. Modification of the City’s Classification Plan requires the City Council’s approval.

BACKGROUND
An analysis was conducted on the Traffic Signal Operations Specialist classification in preparation for an upcoming recruitment. The review revealed that the classification's education, experience requirements, and physical demands sections needed to be updated to accurat ely reflect the duties and minimum qualifications necessary for success in the role. In particular, the education and experience criteria have been broadened to expand the applicant pool, as this is a highly specialized field that presents challenges in attracting qualified candidates.

The Traffic Signal Operations Specialist classification is assigned to the Clovis Professional and Technical Association (CPTA) bargaining unit for purposes of employee representation.

Representatives of the CPTA bargaining unit have been advised of the proposed revisions to the classification and are supportive of the recommended changes.

FISCAL IMPACT
None.
16 AGENDA ITEM NO. 3.

REASON FOR RECOMMENDATION
The recommended changes to the City’s Classification Plan better suit the staffing needs of the Planning and Development Services Department. Modification of the City’s Classification Plan requires City Council’s approval.

ACTIONS FOLLOWING APPROVAL
Staff will update the City’s Classification Plan to include the revised Traffic Signal Operations Specialist Classification. Personnel staff will then open a recruitment for the Traffic Signal Operations Specialist position.

CONFLICT OF INTEREST
None.

Prepared by: Lori Shively, Deputy General Services Director

Reviewed by: City Manager AH

17 AGENDA ITEM NO. 3.

Attachment 1
RESOLUTION 25-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING AMENDMENTS TO THE CITY’S CLASSIFICATION PLAN FOR THE

TRAFFIC SIGNAL OPERATIONS SPECIALIST CLASSIFICATION IN THE

PLANNING AND DEVELOPMENT SERVICES DEPARTMENT

WHEREAS, it has been determined that amendments to the classification, as well as updates to the qualifications, physical demands, and working conditions sections of the Traffic Signal Operations Specialist classification, are necessary to accurately reflect the role and requirements needed to recruit for this position; and

WHEREAS, modification of the City’s Classification Plan requires authorization by the City Council.

NOW THEREFORE, BE IT RES OLVED, that the City of Clovis will modify the City’s Classification Plan to include the Traffic Signal Operations Specialist classification (Attachment A).

* * * * *

The foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on June 2, 2025, by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Dated: June 2, 2025

___________________________ __________________________ Mayor City Clerk

18 AGENDA ITEM NO. 3.

Attachment A

City of Clovis

TRAFFIC SIGNAL OPERATIONS SPECIALIST

DEFINITION
Under direct supervision perform traffic data collection, traffic signal timing, traffic signal coordination, and traffic systems monitoring for effective traffic control; and perform related work as required.

CLASS CHARACTERISTICS
Under the direction of City Engineer or designee, this position is responsible to perform technical office and field sub -professional work in support of the City’s traffic signal operations in the Engineering Division. Positions in this class have some independence in selecting work methods from a variety of standard methods or procedures. Instructions given by the supervisor generally do not provide all of the information needed to complete the assignment. Incumbents are expected to resolve most problems confronted through the application of judgment and precedent, referring to the supervisor only those which involve the establishment of new procedures, deviate from approved plans or which involve solutions which are inconsistent with departmental procedures and policies.

EXAMPLES OF DUTIES
Perform the operation and maintenance of the Traffic Operations Center (TOC), City -Wide Advance Transportation Management Systems (ATMS), Adaptive Signal Control Technology (ASCT), and legacy systems; maintain records of the TOC operations for all new and legacy traffic control systems; review signalized intersections and corridors, analyze, and model traffic data, and implement traffic signal timing and traffic signal coordination; gather, organize, analyze, and archive traffic data; analyze, test, install , maintain, and prepare operations and construction plans for traffic signal operations; assist in planning and development of the fiber optics network; work with contractors and coordinate with Public Utilities to update, modify, and repair TOC systems, and assist in the inspection and monitoring of contract work; respond and address resident concerns related to traffic systems; exchange data with other agencies, such as Caltrans, Fresno County, City of Fresno, and other traffic control centers; identify traffic signal complications and make recommendations to the supervisor; assist with approval of traffic control plans; may assist with design plans, specifications, and cost estimates for capital and traffic signal projects; and perform related work as required.

TYPICAL QUALIFICATIONS

LICENSE REQUIRED
 Possession of a valid California Driver's License and a good driving record. 19 AGENDA ITEM NO. 3.

EDUCATION AND EXPERIENCE
Education:
 Possession of an Associate’s Degree from an accredited college or university with major coursework in Engineering, Construction Management, Computer Science, Information Technology, Industrial Technology, or a closely related field.  Additional qualifying experience may be substituted for the required education on a year- for-year basis with thirty (30) semester units equaling one (1) year of experience.

Experience:
 One (1) year of work experience in traffic signal operations, and timing or one (1) year of work experience in the field of engineering, construction management, computer science, information technology, or industrial technology.  Additional qualifying education may be substituted for the required experience on a year- for-year basis with thirty (30) semester units equaling one (1) year of experience.

QUALIFICATIONS
Knowledge of:
 Industry systems and equipment, such as traffic signal timing, synchronization and maintenance;
 Applicable local and state laws and standards for the design and operation of traffic signals;
 The fundamentals of electrical and ele ctronic systems and network telecommunication systems;
 Components of traffic signal cabinet assemblies, controllers, and communications systems;
 Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases;  Appropriate safety precautions and procedures.

Ability to:
 Operate computerized systems and software for the operation and synchronization of traffic signals;
 Operate electronic tools and computerized equipment to maintain traffic signal components;
 Operate a variety of electronic and computerized traffic signal operating controls and test equipment;
 Deploy traffic signal timing plans and corridor synchronization plans;  Comprehend electric logic diagrams, fiber optic diagrams, electrical drawings, and specifications;
 Work indoors and outdoors, and in adverse weather conditions; lift 30 lbs, work in traffic signal cabinets and underground vaults; and ability to work at heights and distinguish colors;
 Communicate clearly and concisely, both orally and in writing;  Carry out assignments given in general terms;
 Establish and maintain effective working relationships with those contacted during the course of work;
 Operate a vehicle observing legal and defensive driving practices.

20 AGENDA ITEM NO. 3.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS AND WORKING CONDITIONS
 Strength: Ability to perform moderately heavy work with lifting, carrying and/or pushing 50 pounds with frequent lifting and/or carrying of objects weighing up to 30 pounds.  Environment: Perform job functions in an office or outdoors and may be required to work in all weather conditions.
 Vision: Ability to distinguish colors.
 Working conditions: Other physical requirements include the ability to Perform work in confined spaces including traffic signal cabinets and underground vaults; and the ability to work at heights; the ability to distinguish colors. climb and balance while working at heights above ground level; perform work around high-volume moving traffic; exposure to electrical hazards of medium to high voltage; and exposure to loud noise, moving mechanical parts, vibrations, dust, poor ventilation, chemicals, fumes, and other environmental substances.

21 AGENDA ITEM NO. 3.

TO: Mayor and City Council
FROM: General Services Department
DATE: June 2, 2025
SUBJECT: General Services – Approval – Res. 25-___, Authorizing Amendments to the City’s Classification and Compensation Plans Adding a Deputy Fire Marshal Classification with a Salary Range of $9,642 to $11,720 per month.

ATTACHMENTS: 1. Resolution 25-___ Classification and Compensation Plans

RECOMMENDATION
For City Council to approve a resolution authorizing amendments to the City’s Classification and Compensation Plans by adopting the Deputy Fire Marshal classification with a Salary Range of $9,642 to $11,720 per month.

EXECUTIVE SUMMARY
Due to the growth of the Fire Prevention Division and increased complexity for code enforcement/plan checking, the Fire Department has a need to reclassify the Fire Life & Safety Specialist incumbent to a Deputy Fire M arshal. The Fire and Life Safety Specialist incumbent has been assigned significant additional duties and responsibilities beyond the scope of the current classification. Consequently, reclassifying the incumbent to a Deputy Fire Marshal is deemed appropriate and approved by the City Manager.

BACKGROUND
Personnel has recently evaluated the responsibilities and work being performed by a Fire and Life Safety Specialist in the Fire Prevention Division as part of a classification review. The nature and scope of duties currently performed by the Fire and Life Safety Specialist is at a depth/breath greater than the current classification encompasses. This reflects evolutions within the Department associated with City growth, increasing complexity for code enforcement/plan checking, the incumbent’s skill set, and the level of work necessary to effectively coordinate projects and programs.

The Fire and Life Safety Specialist currently supervises and trains two Fire Inspectors, oversees the day-to-day operations of the Division, and is responsible for the department standards, which are beyond the scope of a Fire and Life Safety Specialist. The incumbent is performing duties 22 AGENDA ITEM NO. 4.
more in line with a Deputy Fire Marshal that includes accountability of Department wide programs of increased complexity and expanded scope.

The recommended salary range for the Deputy Fire Marshal will be $9,642 to $11,720. The Deputy Fire Marshal will be assigned to the Management Group. The new classification and salary range reflect the current needs of the City.

FISCAL IMPACT
If approved the additional cost for the reclassification will be approximately $15,000 for FY 2025- 2026. The Fire Marshal position is included in the proposed FY 2025-2026 budget.

REASON FOR RECOMMENDATION
The addition of one (1) Deputy Fire Marshal position reflects the level of responsibility of the incumbent in the Fire Department. Modification of the City’s Classification and Compensation Plans require City Council’s approval.

ACTIONS FOLLOWING APPROVAL
On July 1, 2025, the City’s Classification and Compensation Plans will be updated to include the Deputy Fire Marshal classification. The Fire and Life Safety Specialist incumbent will be reclassified to the Deputy Fire Marshal in the Fire Department.

CONFLICT OF INTEREST
None.

Prepared by: Lori Shively, Deputy General Services Director

Reviewed by: City Manager AH

23 AGENDA ITEM NO. 4.

Attachment 1
RESOLUTION 25-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING AMENDMENTS TO THE CITY’S CLASSIFICATION AND COMPENSATION PLANS BY

ADOPTING A DEPUTY FIRE MARSHAL CLASSIFICATION IN THE FIRE DEPARTMENT

WHEREAS, it has been determined that the City has a need for a Deputy Fire Marsh al classification to provide the necessary support to the Fire Department; and

WHEREAS, it has been determined that the appropriate salary range for the Deputy Fire Marshal classification is $9,642 to $11,720 per month; and

WHEREAS, it has been determined that it is appropriate to assign the Deputy Fire Marshal classification to the Management Group.

NOW, THEREFO RE, BE IT RESO LVED, that the City of Clovis will modify the City’s Classification and Compensation Plans to include the Deputy Fire Marshal classification (Attachment A) with a monthly salary range of $9,642 to $11,720 per month.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on June 2, 2025, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

______________________________ ______________________________ Mayor City Clerk

24 AGENDA ITEM NO. 4.

Attachment A
City of Clovis
Deputy Fire Marshal
$9,642 to $11,720 Monthly Salary

DEFINITION:

Under general direction, plan, perform, supervise, and review Fire Prevention Division activities including inspection, plan check, and enforcement functions to ensure compliance with laws, regulations, codes and ordinances; and perform related duties as required.

CLASS CHARACTERISTICS:

Positions in this class supervise, coordinate, and perform the full range of skilled fire inspection and enforcement work and are distinguished from the Fire Inspector positions by the responsibility for performing complex and responsible administrative duties, having full authority to enforce the rules and codes of the City and State, and interpreting and enforcing the most complex levels of fire code enforcement requirements. Incumbents perform plan checks and site plan review of submitted plans for current and proposed projects to determine and verify compliance with City and S tate code requirements; oversee complex assignments; and supervise and train prevention staff.

EXAMPLE OF DUTIES:

Supervise day-to-day operations of the fire prevention division including planning, coordinating, and performing inspections; assign, direct, train, and evaluate work of assigned staff and participate in the hiring process; inspect buildings and related st ructures, systems and installations for correct construction, modification and addition; review and approve commercial building plans and conduct field inspections of residential, commercial and/or industrial plans to ensure code compliance and consult wit h architects and developers regarding deficiencies and required corrective action per the California Fire Code; conduct field checks to correct violations of city codes and ordinances in new construction and new businesses; examine existing structures for hazardous conditions and possible code violations, red tag substandard structures in coordination with the Building Department for demolition or removal, and maintain accurate records and time schedules relative to the legal requirements for such abatement ; investigate complaints, serve as an information source and liaison to contractors, architects, inspectors, developers and the general public; oversee the issuance of permits, citations, warnings, notice corrections and collection of fees; research, analyze and compile information and prepare reports on a variety of code enforcement and development matters; interpret, seek compliance and/or enforce provisions of laws relative to fire, health and safety, and other related codes and environmental considerations; develop, modify, and make recommendations for needed changes and revisions to city policies, procedures, and ordinances; inspect state mandated occupancies; inspect commercial, industrial, mercantile, manufacturing and residential properties for hazardous materials and enforce ordinances and codes pertaining to hazardous materials; supervise maintenance and compliance of documents regarding fire prevention and investigation activities; represent the Department through public presentations to the commun ity; perform periodic and follow -up inspections of new and existing buildings, structures, and installations; contact the responsible parties in person and in writing and perform follow-up inspections to see that remedial action has been taken as directed; may witness water flow, sprinkler and fire alarm systems tests to determine compliance with code requirements; participate in court cases in conjunction with city attorney and testify in court as 25 AGENDA ITEM NO. 4.

required; serve on committees and represent the department on teams such as DRC, Current Applications, Special Events Committee, and Site Plan Review; and perform related duties as required.

TYPICAL QUALIFICATIONS:

LICENSES REQUIRED
 Possession of a valid California Class C Driver’s License and a good driving record.

EDUCATION AND EXPERIENCE:

A combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Education:
 Bachelor’s Degree or greater from an accredited college or university;

Certifications:
 Completion of the current CSFM Fire Inspector II series of courses; o 2A: Fire Prevention Administration
o 2B: Fire and Life Safety Requirements
o 2C Inspecting New and Existing Fire and Life Safety Systems and Equipment o 2D Hazardous Materials, Operations and Processes
 Completion of the current CSFM Plan Examiner series of courses; o Plan Examiner 1A
o Plan Examiner 1B
o Plan Examiner 1C
 Completion of the current CSFM Fire Marshal series of courses; o Fire Marshal 1A
o Fire Marshal 1B
o Fire Marshal 1C
o Fire Marshal 1D
o Fire Marshal 1E

or
 The ability to complete all required courses to obtain certification within one (1) year of appointment.
 Completion of the previous CSFM Fire Prevention Specialist, Plans Examiner and Fire Marshal series of courses.

Experience:
 Eight (8) years of increasingly responsible Fire Prevention experience within a Fire Department division.
or
 Five (5) years of experience as a Deputy Fire Marshal or equivalent within a Fire Department.
26 AGENDA ITEM NO. 4.

QUALIFICATIONS
Knowledge of:
 Principles, practices and techniques of fire prevention;  Federal, state and local fire and building penal code;  Principles and techniques of building inspection work;  Ordinances related to specific types of commercial and industrial structures.  Planning and plan checking concepts;
 Procedures, techniques and equipment used in Fire Prevention such as fire sprinklers, fire alarm systems and exiting;
 Construction methods, materials, tools and safety standards and practices;  Report preparation and presentation;
 Basic mathematical principles for use in reviewing construction plans and calculations;  Principles of supervision, training and performance evaluation;  Fire chemistry and practical hydraulics;
 Hazardous materials and their properties that relate to the fire and building codes;  Modern office methods, recordkeeping and procedures including use of computers and various programs in support of prevention activities;
 Short and long range planning.

Ability to:
 Research, analyze and compile technical information;
 Interpret and enforce federal, state and local codes and ordinances, such as fire codes, building codes, health and safety codes and state housing laws;  Identify fire and safety hazards and nuisances to recommend the appropriate corrective action;
 Read, analyze, and interpret fire codes, procedures and building plans;  Direct, evaluate, schedule, prioritize and supervise the work of assigned personnel;  Communicate effectively in written and oral form to individuals and groups;  Develop and maintain effective working relationships.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS AND WORKING CONDITIONS
 Lifting, carrying and/or pushing 50 pounds with frequent lifting and/or carrying of objects weighing up to 25 pounds;
 Ability to climb ladders to access any portion of a building and be comfortable working on roof top areas or other above ground locations;
 Ability to work in extreme weather conditions;
 Ability to attend periodic evening meetings and weekend events outside of reg ularly scheduled shift;
 Incumbents may be scheduled to work modified workweeks including evenings and weekends, subject to periodic rotation of schedule.
 Incumbents may be required to travel within and out of the City to attend meetings, training, or other job-related requirements.
27 AGENDA ITEM NO. 4.

TO: Mayor and City Council
FROM: General Services Department
DATE: June 2, 2025
SUBJECT: General Services – Approval – Res. 25-___, Authorizing Amendments to the City’s Classification and Compensation Plans by Revising the Transit Manager Classification and the Deputy General Services Director Classification and adopting the Transit Compliance and Grants Management Officer Classification with a Salary Range of $ 8,235 to $10,010 per month in the General Services Department; and Approval – Res. 25-___, Authorizing Amendments to the City’s Position Allocation Plan by deleting two (2) Management Analyst positions and adding two (2) Transit Compliance and Grants Management Officer positions within the General Services Department.

ATTACHMENTS: 1. Resolution 25-___, Classification and Compensation Plans

2. Resolution 25-___, Position Allocation Plan

RECOMMENDATION
For City Council to approve the resolution authorizing amendments to the City’s Classification and Compensation plans by revising the Transit Manager classification and Deputy General Services Director classification, along with adopting the Transit Compliance and Grants Management Officer Classification with a Salary Range of $8, 235 to $10,010 per month in the General Services Department; and approve a resolution amending the City’s Position Allocation Plan by deleting two (2) Management Analyst positions and adding two (2) Transit Compliance and Grants Management Officer positions within the General Services Department in order to adhere to Federal Transit Administration (FTA) regulations and compliance as the City prepares to receive federal funding.

EXECUTIVE SUMMARY
The Transit Division is preparing to receive federal funding and recently completed an in -depth analysis conducted by a consultant. To comply with Federal Transit Administration (FTA) regulations, specific language must be incorporated into job titles. As a result, it is necessary to revise the classifications for the Transit Manager and Deputy General Services Director, and to adopt a new classification for Transit Compliance and Grants Management Officer, with a salary range of $8,235 to $10,010 per month. Additionally, the deletion of two (2) Management Analyst positions and the addition of two (2) Transit Compliance and Grants Management Officer positions within the Transit Division are required to meet FTA compliance standards. 28 AGENDA ITEM NO. 5.

BACKGROUND
Fleet electrification regulations have created a need for federal funding within the Transit Division. When receiving such funding, the City must ensure compliance with Federal Transit Administration (FTA) regulations, which emphasize accountability, transparency, and nondiscrimination. These regulations often require clear documentation of job roles, responsibilities, and qualifications to support equitable hiring practices, adherence to Title VI and ADA requirements, and the effective use of federal funds.

Updating job descriptions helps clarify expectations, establish es eligibility for federally funded positions, and demonstrates compliance with regulatory obligations. This includes incorporating specific language into job titles and descriptions . The Transit Manager an d Deputy General Services Director classifications , both part of the Management Group , will be revised to align with federal requirements. In addition, a new classification, Transit Compliance and Grants Management Officer, with a salary range of $8,235 to $10,010 per month effective July 1, 2025, will also be assigned to the Management Group to support continued compliance with FTA regulations.

FISCAL IMPACT
There is no salary change to the revised Transit Manager and Deputy General Services Director classifications. The salary range for the Transit Compliance and Grants Management Officer classification mirrors the Management Analyst classification salary range that is included in the proposed FY 2025-2026 budget.

REASON FOR RECOMMENDATION
The revision of the Transit Manager classification and the Deputy General Services Director classification, along with the removal of two (2) Management Analyst positions and the addition of two (2) Transit Compliance and Grants Management Officer position s is recommended to adhere to FTA regulations. Modification of the City’s Classification and Compensation Plans and Position Allocation Plan requires City Council’s approval.

ACTIONS FOLLOWING APPROVAL
The City’s Classification and Compensation Plans will be updated to include the Transit Compliance and Grants Management Officer classification and the revised Transit Manager and Deputy General Services Director classifications . The position allocation for the General Services Department will be modified as noted in Attachment 1A.

CONFLICT OF INTEREST
None.

Prepared by: Lori Shively, Deputy General Services Director

Reviewed by: City Manager AH
29 AGENDA ITEM NO. 5.

Attachment 1
RESOLUTION 25-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING AMENDMENTS TO THE CITY’S CLASSIFICATION AND COMPENSATION PLANS BY

REVISING THE TRANSIT MANAGER CLASSIFICATION AND THE DEPUTY GENERAL

SERVICES DIRECTOR CLASSIFICATION AND ADOPTING THE TRANSIT COMPLIANCE

AND GRANTS MANAGEMENT OFFICER CLASSIFICATION WITH A SALARY RANGE OF $8,235 TO $10,010 PER MONTH IN THE GENERAL SERVICES DEPARTMENT

WHEREAS, it has been determined that the City has a need for revisions to the Transit Manager classification and Deputy General Services Director classification, as well as the addition of a Transit Compliance and Grants Management Officer classification in the General Services department; and

WHEREAS, it has been determined that the appropriate salary range for the Transit Compliance and Grants Management Officer classification is $8,235 to $ 10,010 per month effective July 1, 2025; and

WHEREAS, it has been determined that it is appropriate to assign the Transit Compliance and Grants Management Officer classification to the Management Group; and

WHEREAS, modification of the City’s Classification and Compensation Plans require authorization by the City Council.

NOW, THEREFORE , BE IT RESO LVED, that the City of Clovis will modify the City’s Classification and Compensation Plans to include the revised Transit Manager classification, revised Deputy General Services Director classification, and addition of the Transit Compliance and Grants Management Officer classification ( Attachment A) with a monthly salary range of $8,235 to $10,010 per month.

* * * * *
The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on June 2, 2025, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

______________________________ ______________________________ Mayor City Clerk

30 AGENDA ITEM NO. 5.

Attachment A
City of Clovis

TRANSIT MANAGER

DEFINITION
Under administrative direction, plan, organize, manage, and direct the activities of the City’s Transit Section; coordinate planning, budgeting, procurement, and contract management activities related to public transpo rtation and the City ‘s transit system; and perform related work as required.

CLASS CHARACTERISTICS
Under the direction of the Deputy General Services Director, this single position class is responsible for the management of the City’s public transit operation. This incumbent acts with a high degree of independence of action in the assigned area of respo nsibility to attain objectives according to policy guidelines. Methods and procedures are expected to be developed to resolve problems encountered. Except where a deviation in policy is involved, most work is not reviewed; the review is directed towards final outcome and results. Work hours vary and include being subject to 24-hour emergency callback working holidays and weekends.

EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following: d evelop, coordinate, maintain and supervise the administration of an effective public transportation system, ensure compliance with federal and state transit regulations; ensure compliance with FTA Triennial Review requirements, including financial management, procurement, asset management, and safety planning; oversee Transit Asset Management (TAM) Plan implementation, ensuring compliance with 49 CFR Part 625, including asset inventory, performance targets, and investment prioritization; develop and oversee the implementation of the Public Transportation Agency Safety Plan (PTASP) in compliance with 49 CFR Part 673, ensuring City Council approval and annual performance target reporting; monitor compliance with Disadvantaged Business Enterprise (DBE) requirements as outlined in 49 CFR Part 26, working with the Management Analyst to ensure proper DBE goal setting, tracking, and reporting; ensure the timely and cost effective use of resources; develop, maintain, supervise, and administer transit budgets and financial reporting, ensuring compliance with FTA grant funding requirements ; administer agreements with contractors and others for the provision of services and, capital acquisitions, and federal grant compliance ; develop and coordinate the implementation of policies, rules , and practices for carrying out program duties and seeking appropriate authorization for policy and rule changes when required; perform research, maintain records; maintain awareness and education on state-of-the-art developments in transit; supervise, train, and evaluate employees; recommend and implement disciplinary actions as necessary in compliance with city policies and FTA safety regulations; prepare staff reports and present to City Council, respond to emergency sit uations as required , including those occurring after normal working hours; represent the City at FTA, state, and regional meetings regarding transit funding, compliance, and policy changes; ensure compliance with federal, state, and local procurement guide lines for transit projects and oversee the development of Requests for Proposals (RFPs) and contracts; and perform related work as required; 31 AGENDA ITEM NO. 5.

TYPICAL QUALIFICATIONS

LICENSE REQUIRED
 Possession of a valid Class C California Driver’s License and a good driving record.

EDUCATION AND EXPERIENCE
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education:
 A Bachelor’s Deg ree from an accredited college or university with major coursework related to public administration, business administration, transportation, or related field.  A master’s degree is desirable.

And

 Five (5) years progressively responsible professional work experience and at least three (3) years of supervisory experience. No more than two years of education may be substituted by additional related experience.

QUALIFICATIONS
Knowledge of:
 Public transit systems, planning, and operations;
 Modern management practices;
 Employee development and training;
 Audits and inspections;
 FTA funding reporting and requirements;
 Thorough knowledge of transit route strategies;
 Development and monitoring of a budget;
 Safe work practices of public transit operations;
 Applicable Federal, State, and local laws, regulations, ordinances, and policies;  Principles and practices of organization, administration, budgeting, and management;  Appropriate safety practices and procedures.

Ability to:
 Plan, organize, and implement public transit operations including vehicles and personnel;
 Manage, plan, assign, and evaluate the work of assigned staff;  Perform advanced research and develop sound recommendations;  Develop and administer budgets;
 Maintain and prepare clear, concise, and accurate reports;  Communicate effectively orally and in writing;
 Conduct investigations;
 Exercise independent judgment in the solution of challenges;  Establish record-keeping systems;
 Understand and carry out oral and written instructions; 32 AGENDA ITEM NO. 5.

 Establish and maintain effective relationships with officials, employees, organizations, and those contacted in the course of work.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS AND WORKING CONDITIONS
 Work is primarily sedentary with occasional lifting, pulling, and/or pushing of objects weighing up to 25 pounds, and infrequent lifting, pulling and/or pushing of objects weighing up to 50 pounds.
 Incumbent will be required to attend periodic evening meetings. Incumbent is required to travel within and outside of the City to attend meetings, conferences, etc.

33 AGENDA ITEM NO. 5.

City of Clovis

DEPUTY GENERAL SERVICES DIRECTOR

DEFINITION
Under administrative direction, to plan, organize, and manage the operations of the assigned divisions within the General Services Department including division budgeting, policies and processes, and conducting operations to fulfill the vision and mission of the division(s); and perform related work as required.

CLASS CHARACTERISTICS
The incumbent performs a variety of professional level work in one area/division: either personnel/risk management, or community services. In this capacity the incumbent exerc ises direct supervision of mid -management, technical, and clerical staff setting priorities, making assignments, training, and reviewing the work of subordinates. The incumbent acts with a high degree of independence of action in the assigned areas of resp onsibility. Direction and instructions that are given by the Department Head generally do not provide all of the information needed to complete the assignment. The incumbent is expected to resolve most problems confronted through the application of judgm ent and precedent, referring to the Department Head only those problems which involve the establishment of new procedures or which involve situations that are inconsistent with departmental procedures and policies. The incumbent reports to and receives direction from the General Services Director.

EXAMPLES OF DUTIES
Duties may include but are not limited to the following:

Personnel/Risk Management Division:

Develop, coordinate, maintain and supervise the administration of effective personnel policies, practices, and procedures to ensure employment of competent personnel, fair and nondiscriminatory application of policies, practices and procedures, timely and cost effective utilization of resources, and advising management and employees in their interpretation when necessary; maintain, supervise, and administer the classification, compensation, benefits and self-insurance plans, recruitment and selection, safet y and training, and employee evaluation programs; develop and coordinate the implementation of policies, rules, and practices for carrying out personnel programs seeking appropriate authorization for policy and rule changes when required; participate in an d coordinate the negotiations process with employee organizations as lead negotiator and/or as a member of the management team; perform needed research, maintain records, and prepare, process and implement memoranda of understanding as they pertain to pers onnel matters; advise management and employees regarding grievance procedures and monitor the grievance process; maintain the City's personnel files and other records in conformance with law and professional personnel management practices; coordinate perso nnel activities with other City departments and Personnel Commission; supervise and participate in the preparation of various personnel and risk management reports; prepare and administer the personnel and risk management budgets as well as the employee b enefits and property/liability internal service funds; supervise the development, administration, and enforcement of responsibilities in such matters as diversity, inclusion, safety, employee development, and performance evaluations; maintain awareness 34 AGENDA ITEM NO. 5.

of state-of-the-art development in personnel administration, employee benefits, and risk management; develop and coordinate benefit programs and risk management programs, negotiating service levels and administering contracts; supervise, train and evaluate employees; recommend and take disciplinary actions; and perform related duties as assigned.

Community Services Division:

Develop, coordinate, maintain and supervise the administration of effective community services programs in the areas of public transportation, senior services, and community recreation; grant writing; draft requests for proposals for vehicles, equipment, a nd services; ensure the timely and cost effective use of resources; develop, maintain, supervise, and administer community service programs and budgets; develop and coordinate the implementation of policies, rules and practices for carrying out program dut ies and seeking appropriate authorization for policy and rule changes when required; present reports and policy changes to City Council; represent the City on interagency boards and committees; perform research; maintain records; maintain awareness and edu cation on state -of-the-art developments in community services issues; administer contracts for services; supervise, train, and evaluate employees; recommend and implement disciplinary actions; attend meetings, conferences and seminars; serves as the FTA -mandated Accountable Executive for the Public Transportation Agency Safety Plan (PTASP), assume ultimate responsibility for plan adoption, resource allocation, and SMS implementation, in accordance with 49 CFR Part 673; maintain adherence to FTA regulations and financial management of FTA grants, including compliance with federal funding requirements under 2 CFR Part 200 (Uniform Guidance for Federal Grants); implement and oversee the Transit Asset Management Program (TAM) Plan in accordance with 49 CFR Part 625, including proper asset inventory, condition assessments, and investment prioritization; ensure the Public Transportation Agency Safety Plan (PTASP) aligns with 49 CFR Part 673, including risk-based safety performance targets and annual safety performance reporting to the FTA.; oversee the Disadvantaged Business Enterprise (DBE) program goals in accordance with 49 CFR Part 26, ensuring procurement and contracting align with federal mandates; maintain compliance with FTA Triennial Review requirements, i ncluding financial management, procurement, and safety planning; and perform related duties as assigned.

TYPICAL QUALIFICATIONS

LICENSE REQUIRED
 Possession of a valid appropriate California Driver's License and a good driving record.

EDUCATION AND EXPERIENCE
Education:
 A Bachelor’s Degree from an accredited college or university with a major in Business, Human Resources, Public Administration, Recreation, Public Transportation, or a closely related field.
 A Masters degree is desirable.

Experience:
 Five (5) years of professional -level experience in one or more of the primary areas of responsibility (i.e., personnel, risk management, public transit, senior services, community recreation) with at least two (2) years of supervisory experience.

35 AGENDA ITEM NO. 5.

QUALIFICATIONS

For Personnel/Risk Management Division; Knowledge of:
 Principles and practices of public personnel administration, including methods and techniques used in recruitment and selection, classification, salary administration, training and safety, and benefits design and administration;  Principles and practices of public risk management including administration of self - insured programs, workers’ compensation, public property an liability, and safety and loss control;
 Applicable Federal, State, and local laws, regulations, ordinances and policies;  Principles and practices of organization, administration, budget and management;  Applicable employer-employee relations’ laws, methods and practices.

For Community Services Division; Knowledge of:
 Public transit systems, planning, regulations, funding sources, and operations.  Senior citizen programs and aging issues;
 Public recreation programs and operations;
 Modern management practices;
 Employee development / training methods;
 Grant writing / application processes;
 Applicable Federal, State, and local laws, regulations, ordinances and policies;  Principles and practices of organization, administration, budget and management;  Appropriate safety practices and procedures.

Ability to:

 Plan, organize and implement comprehensive city-wide programs;  Negotiate service contracts and memoranda of understanding;  Exercise independent judgement in the solution of personnel problems;  Understand, interpret, and apply personnel rules and regulations;  Read, understand, interpret, and apply laws, rules, and regulations to specific situations;  Plan, schedule, make work assignments, set priorities, develop goals, train, evaluate, select and conduct discipline of subordinates;
 Perform advanced research and develop sound recommendations;  Develop and administer budgets;
 Communicate clearly and concisely, orally and in writing;  Exercise independent judgement in the solution of challenges;  Establish and maintain effective working relationships with officials, employees, organizations, and the general public;
 Operate a vehicle observing legal and defensive diving practices.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS AND WORKING CONDITIONS
 Incumbent is required to attend periodic evening meetings;  Incumbent is required to travel within and out of the city to attend meetings;  The work is primarily sedentary.
36 AGENDA ITEM NO. 5.

City of Clovis

TRANSIT COMPLIANCE & GRANTS MANAGEMENT OFFICER
$8,235 to $10,010 Monthly Salary

DEFINITION
Under administrative direction, perform a wide range of professional and highly complex assignments involving research, analysis, planning, evaluation, program coordination, and administrative support. This position serves the transit division and includes oversight of federally funded transit programs, responsibility for compliance with Federal Transit Administration (FTA) regulations and Disadvantaged Business Enterprise (DBE) program requirements, financial oversight for transit grants, and related work as assigned.

CLASS CHARACTERISTICS
This is a journey -level professional managerial classification that reports to a Transit division/department head. Incumbents are responsible for developing, planning, organizing, and implementing a variety of department-specific programs with minimal supervision .

Positions in this classification exercise significant independence in determining work methods and procedures. Supervisory instructions typically do not provide all the information needed to complete assignments, requiring incumbents to apply sound judgment and rely on established precedents to resolve most issues. Matters involving the creation of new procedures or solutions that deviate from existing policies are referred to the supervisor. FTA -related responsibilities are specific to the Transit Division and include financial oversight, compliance with FTA funding requirements, management of the Disadvantaged Business Enterprise (DBE) program, and fulfillment of FTA-mandated reporting and planning obligations.

EXAMPLES OF DUTIES
Plan and prioritize projects as assigned by the division or department head and support the division’s daily professional administrative functions , including budgeting, records management, training, and legal and regulatory compliance of all applicable programs; oversee administration of legal and regulatory requirements relevant to department operations and oversight; support reporting and data coordination for the Public Transportation Agency Safety Plan (PTASP), as assigned by the Chief Safety Officer, in accordance with 49 CFR Part 673 ; manage financial oversight of Federal Transit Administration (FTA) grants, ensuring compliance with 2 CFR Part 200 (Uniform Guidance for Federal Grants ); m onitor implementation of the Transit Asset Management (TAM) Plan in accordance with 49 CFR Part 625, including asset inventory maintenance, performance target setting, and investment prioritization; assist in the development, implementation, and oversi ght of PTASP elements, including the reporting of annual safety performance targets ; s erve as the Disadvantaged Business Enterprise Liaison Officer (DBELO), ensuring compliance with 49 CFR Part 26 in procurement, contract administration, and vendor selection; assist with procurement oversight to maintain adherence to FTA requirements for all transit -related purchasing and contracting activities; p repare and submit federally mandated reports on DBE participation, asset management, and safety performance; con duct risk assessments and compliance audits ; develop and deliver training programs for transit personnel on FTA safety regulations and best operational practices; act as a liaison between the City and federal or state regulatory agencies 37 AGENDA ITEM NO. 5.

to adhere to grant regulations and effective program oversight; and perform other related duties as assigned.

TYPICAL QUALIFICATIONS

LICENSE REQUIRED
 Possession of a valid and appropriate California Driver’s License and a good driving record.

EDUCATION AND EXPERIENCE
Education:
 Graduation from an accredited college or university with a Bachelor’s Degree in Public Administration, Human Resources Management, Risk Management, Business Administration, Economics, or a closely related field.

AND

Experience:
 Five (5) years of progressively responsible administrative experience, preferably in municipal government.

Desirable Qualifications: Three (3) to five (5) years of experience in grants management and public transportation, including experience with FTA grants.

QUALIFICATIONS

Knowledge of:
 Basic principles and practices of administrative procedures and public administration including organization, staff supervision, work flow, data collection and analysis;  Basic statistics and graphic presentation;
 Spreadsheet, data base, word processing, and presentation computer software at an advanced level;
 Basic research, analytical, and statistical methods and techniques;  State and local government organization and operation;  Research methods and techniques;
 Report creation and presentation using computer software; and  Federal, State, and local laws and regulations relating to assigned areas of responsibility.

Ability to:
 Prepare clear, complete and concise reports;
 Make clear and concise oral presentations;
38 AGENDA ITEM NO. 5.

 Provide direction to professional and support staff;
 Gather and analyze factual data and summarize findings;  Interpret and apply laws, rules, and regulations;
 Establish and maintain effective working relationships with department officials and employees;
 Perform administrative detail work;
 Establish and maintain effective working relationships with coworkers and the public.

SUPPLEMENTAL INFORMATION:

PHYSICAL DEMANDS AND WORKING CONDITIONS
 Work is primarily sedentary and performed in an office environment.  Positions in this classification are designated as confidential under the Meyers -Millas Brown Act and are exempt employees under the Fair Labor Standards Act.  Incumbent is required to attend periodic evening meetings.  Incumbent is required to travel within and out of City to attend meetings.

39 AGENDA ITEM NO. 5.

Attachment 2
RESOLUTION 25-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING AMENDMENTS TO THE CITY’S FY 2025-2026 POSITION ALLOCATION PLAN

WHEREAS, the FY 2 025-2026 Position Allocation Plan in the General Services Department was approved as part of the FY 2025-2026 City Budget adoption process; and

WHEREAS, a review of the staffing needs for the General Services Department indicates that the addition of two (2) Transit Compliance and Grants Management Officer positions and the removal of two (2) Management Analyst positions is necessary in order to provide the support needed for the General Services Department; and

WHEREAS, amending the City’s adopted FY 2025-2026 Position Allocation Plan requires City Council authorization.

NOW, THEREFORE, BE IT RESO LVED, by the City of Clovis that the City’s FY 2 025- 2026 Position Allocation Plan shall be amended as noted in Attachment A.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on June 2, 2025, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

______________________________ ______________________________ Mayor City Clerk

40 AGENDA ITEM NO. 5.

Attachment A
FY 2025- 2026 POSITION ALLOCATION ADJUSTMENT BY DEPARTMENT

DEPARTMENT NUMBER OF POSITIONS

General Services – Transit Division

Add: Transit Compliance and Grants Management Officer 2.0

Delete: Management Analyst 2.0

*Effective 07/01/2025

41 AGENDA ITEM NO. 5.

TO: Mayor and City Council
FROM: General Services Department
DATE: June 2, 2025
SUBJECT: General Services – Approval – Authorize the City Manager to Execute a 36-month Janitorial Services Contract with Environmental Control for the term of August 1, 202 5, through July 31, 2028, in the amount of $1,756,605.62.

ATTACHMENTS: 1. Original RFP

2. Contract agreement from August 1, 2025, through July 31, 2028

RECOMMENDATION
For the City Council to authorize the City Manager to Execute a 36 -month Janitorial Services Contract with Environmental Control for the term of August 1, 2025, through July 31, 2028, in the amount of $1,756,605.62.

EXECUTIVE SUMMARY
Staff developed a Request for Proposal (RFP) for janitorial services and posted the RFP to the City’s web-based bid management system, which distributed the invitation to registered vendors interested in providing janitorial services. As a result of this process, three (3) vendors submitted proposals to the City.

After analyzing all the proposals, Environment Control was determined to have submitted the proposal with the best overall value to the City. Therefore, staff recommends the Council approve the proposal submitted by Environment Control for the provision of City janitorial services from August 1, 2025, through July 31, 2028.

BACKGROUND
The City has contracted with private vendors for janitorial services at City facilities for many years. Contracting for janitorial services has proven to be the most cost -effective means of providing this type of service.

Staff developed an RFP for janitorial services and posted the RFP to the City’s web -based bid management system , which distributed the invitation to registered vendors interested in providing janitorial services. The City’s web -based bid management system electronically distributed the RFP invitation to twenty -eight (28) vendors, of which twenty-six (26) vendors 42 AGENDA ITEM NO. 6.
downloaded RFP documents f or review, and ten (10) vendors were represented at the mandatory pre-proposal meeting. Three (3) vendors submitted proposals to the City. A public notice for the RFP was also published in The Business Journal.

All three (3) of the proposals submitted met the City's performance and proposal criteria, all attended the mandatory pre-bid meeting, and all the vendors are very well qualified in servicing large accounts.

The RFP instructed potential vendors to provide separate pricing for facilities divided into twelve (12) facility categories : Civic Center + miscellaneous, Public Safety Facility + miscellaneous, Operations and Maintenance Service Center + miscellaneous, Senior Center, Community Restrooms, Fire Department, Miss Winkles Pe t Adoption Center , Landmark Square, Transit Hub, Clovis Recreation Center, Personnel, and IT Building . Vendors were also instructed to provide their maximum projected price increase for the 2nd and 3rd years of the contract.

The totals shown below are an aggregate of all basic services (inclusive of all general cleaning services and intermittently scheduled special services such as floor care and some window washing) and the “Upon Request” services, also known as optional services (inclusive of some window washing and all building washing services). A summary of the proposal cost broken down individually by 1 st, 2nd, and 3 rd year, and the total 3-year contract price is listed in the following table:

VENDOR
1st year Basic +
Optional services
total
2nd year cost
w/projected price
increase
3rd year cost
w/projected price
increase
3-year projected
total pricing for all
Basic + Optional
services
CCS Facilities $1,242,087.48 $1,254,508.35 $1,279,598.52 $4,141,766.98 Environment Control $552,982.92 $564,042.24 $580,962.72 $1,756,605.62 Imperial Maintenance
Services
$701,528.61 $719,066.83 $737,043.50 $2,419,758.73

*Special Services costs are those costs , such as building washing and window cleaning, that are scheduled upon request. Totals shown are the maximum amount the City would accrue annually for these services.

This year’s RFP clearly explained that the selection process will be based on performance and not weighted solely on the cost of the proposal. It is the City’s intent through this RFP process to obtain the highest quality of service at the most reasonable price.

Environment Control submitted the lowest cost proposal , has met all the City’s performance criteria for janitorial services, and is the overall best value to the City. Environment Control has been in the Central and San Joaquin Valley for over 50 years. They are currently servicing several large local accounts , including, but not limited to, the Superior Court of Tulare, Peachwood Medical Group , and the Fresno Economic Opportunities Commission Executive Plaza.

43 AGENDA ITEM NO. 6.

FISCAL IMPACT
The proposed pricing for this acquisition is within the FY25/26 budget allocation for this service.

REASON FOR RECOMMENDATION
The proposal submitted by Environment Control represents the best overall value for the City for Janitorial Services. In addition, the proposal submitted by Environment Control is the lowest- cost proposal. Staff conducted a thorough reference check of Environment Control’s current local accounts. Environment Control also has experience servicing large public agency accounts and is currently servicing the City of Clovis. Their janitorial service during their term with the City was rated as satisfactory.

Pursuant to the City’s Purchasing Procedures , purchases of items/services exceeding $75,000.00 require City Council approval.

ACTIONS FOLLOWING APPROVAL
Staff will prepare a 36-month contract for janitorial services with Environment Control for the City Manager's approval. The contract will begin on August 1, 2025, and expire on July 31, 2028.

CONFLICT OF INTEREST
None.

Prepared by: Stephen Frankian, Facilities Maintenance & Purchasing Manager

Reviewed by: City Manager AH

44 AGENDA ITEM NO. 6.

ATTACHMENT 1

CITY OF CLOVIS
Request for Proposals
For
Janitorial Services
All Proposals shall be submitted either electronically through the City of Clovis Planet Bids Portal at https://www.planetbids.com/portal/portal.cfm?CompanyID=14742# Or
Via hard (paper) copy by submitting two (2) copies of your proposal to the City Clerk’s Office addressed to:

Attn: Stephen Frankian/ Facilities Maintenance & Purchasing Manager City of Clovis
1033 Fifth Street
Clovis, CA 93612
All Proposals shall be submitted to their respective destinations as noted above no later than 3:00 p.m., Tuesday, April 8, 2025.

Proposals shall be clearly marked: "City of Clovis Janitorial Services 2025" A mandatory pre-proposal conference will be held on Tuesday, March 11, 2025, at 10:00 a.m. in the IT Conference Room, located at 1625 Shaw Avenue, Suite 101, Clovis Inquiries regarding this request should be directed to:

Stephen Frankian, Facilities Maintenance & Purchasing Manager City of Clovis Administration Office
1033 Fifth Street
Clovis, CA 93612
(559) 324-2705
45 AGENDA ITEM NO. 6.
2 I. INTRODUCTION

The City of Clovis is seeking Request for P roposals (RFP) from qualified vendors for all labor, materials and equipment necessary for the provision of contract janitorial services at City of Clovis facilities for the period of August 1, 2025, through July 31, 2028.

A mandatory pre-proposal conference will be held on Tuesday, March 11, 2021, at 10:00 a.m. in the IT Conference Room, located at 1625 Shaw Avenue, Suite 101, Clovis. At this conference, vendors will have the opportunity to ask questions of City staff regarding the Request for Proposal and tour the City facilities that are to be covered by the contract. A qualified and responsible party instrumental in the decision-making of this process must be present.

II. VENDOR QUALIFICATIONS

Due to the size of the project, the diversity of space, the variety of cleaning tasks, and the critical nature of the operations and equipment involved in City facilities, only established and experienced janitorial service vendors with a government services background that meet the following requirements and specifications contained in this document will be given final consideration for award of the contract.

III. VENDOR RESPONSIBILITIES

A. The selected vendor shall supply all labor and materials necessary to perform the tasks with a high degree of proficiency and professionalism . The specific tasks to be performed are listed on the attached sheets , identifying specific locations.

Note: Performance and quality of services are paramount during the term of this contract; therefore, no tolerance will be afforded for sub-standard performance. It is understood if sub -standard performance of work occurs , as determined by the City, the City shall have the right to require the vendor to perform the work again in conformity with the requirements of the RFP and Agreement at no additional increase in the vendor’s fee for service. Remedy for non -compliance or non - performance shall occur within 24 hours of notice. The City shall have the right to require the vendor to take all necessary steps to ensure future performance of the work conforms with the requirements of the RFP and Agreement. If the vendor fails to perform the work again or fails to take necessary steps to ensure future performance of the work in conformity with the requirements of the RFP and Agreement, the City shall have the right to terminate this Agreement for default.

The City also retains the right to terminate the contract should the City determine that the vendor has developed a trend of non -performance or non-responsiveness after successive notices.

B. The vendor shall maintain a sufficient workforce with sufficient cleaning supplies and equipment to adequately service the requirements of the City. A supervisor or designated lead person with the ability to communicate with City staff in English shall be at each work site during all periods in which the vendor is providing services. The vendor shall provide the City with the current cell phone number of the on -site vendor supervisor . It is understood that all employees for this RFP’s scope of work shall be directly employed by the vendor submitting the proposal.

C. The vendor shall maintain a current list of all employees who may perform work on City premises. This list shall be provided to the City and must be accurate at all times. All such persons on the list shall provide the City with their name, California driver's license number, date of birth, and any other information that may be 46 AGENDA ITEM NO. 6.
3 requested. The Clovis Police Department shall fingerprint all such persons for the purposes of a background check not less than fourteen (14) days prior to the employee beginning work on City premises. All vendor employees shall wear a uniform with the vendor's name easily identifiable on the uniform. The uniform shall minimally consist of a shirt with the vendor's name on it. Only employees cleared through the background check shall be allowed on City premises to perform janitorial tasks. Friends and/or family of aforementioned employees shall not be allowed on City premises or in any City buildings. The City may give the vendor verbal or written notice at any time , prompting instant preclusion of any employee from work on the City's premises.

D. The vendor shall complete a daily checklist of all scheduled tasks for services provided under the contract. A sample checklist shall be provided to and approved by the City prior to initiating service.

E. The vendor shall indemnify and hold harmless the City against all liability and property damage for actions connected to the vendor's work for the City.

F. Throughout the contract term , the vendor shall maintain , at its own expense, comprehensive liability insurance, including bodily injury, property damage, auto liability and personal injury coverage acceptable to the City. The insurance shal l be in the minimum amount of $2 ,000,000.00 (two million) per occurrence. A certificate of said insurance coverage naming the City, its officers, agents and employees shall be issued to the City prior to the initiation of the contract. The vendor shall further certify to the City that the said coverages shall not be terminated or significantly modified without first providing the City with a minimum of thirty (30) written notice of such change(s). The vendor shall also provide the City with evidence of workers' compensation coverage for its employees.

G. All employees of the vendor assigned to the City's project shall be covered by a Blanket Fidelity Bond that protects the City against loss in a minimum amount of $25,000.00.

H. The City shall reserve the right to assess liquidated damages in the amount of $50.00 per day for non-compliance/non-performance with the terms and conditions of the contract. Such assessments shall occur in the event that the vendor fails to correct a performance deficiency within 48 hours of City notification, excluding weekends. Such liquidated damages may be imposed if the vendor fails to correct re-occurring deficiencies (third-time notification).

I. The vendor shall be responsible for scheduling all work within the City’s time frames. The majority of work shall occur after 6:00 p.m. However, there are instances where work will occur during the day. The vendor shall also be responsible for coordinating and providing adequate notice to City personnel when carpet cleaning, floor cleaning and finishing, window washing, building washing, etc., will occur.

J. Vendor shall be responsible for reactivating facility alarm systems and locking and securing doors each day after service is complete. The vendor shall incur all liability due to negative actions of these responsibilities.

K. Under the scope of contract services, the vendor shall, at a minimum, conduct bi- monthly on-site inspections during daytime operating hours of all facilities to confirm adherence to contract standards and obtain user feedback in order to deliver quality services.
47 AGENDA ITEM NO. 6.
4 IV. CITY OF CLOVIS RESPONSIBILITIES

A. The City shall provide the vendor access to all facilities covered by the contract.

B. The City shall allow the vendor access to all required work areas to perform tasks.

C. City staff shall be available to the vendor during normal work hours for consultation, clarification of task assignments, etc.

V. PROPOSAL CONTENT

The vendor's proposal shall include as much information on each item as the vendor thinks will assist the City in the process of evaluation and selection. The proposals to be considered by the City shall address each of the following items:

A. The vendor shall submit a description of the firm's organizational structure, history, legal status (i.e., partnership, corporation, etc.); and a description of the vendor's experience in providing janitorial services for commercial/governmental clients.

The proposal shall also include a brief description of the backgrounds and qualifications of the firm's principals and of the management/supervisory personnel who will be assigned to the City's contract.

B. Proposals shall clearly state the cost of the proposal as specified in Exhibit B. A monthly cost and an annual cost shall be provided for the first, second and third years of the contract, i.e., August 1, 2025 through July 31, 2026, August 1, 2026 through July 31, 2027, and August 1, 2027 through July 31, 2028 for each of the locations (Civic Center and associated facilities, Maintenance & Operations Service Center, Public Safety Facility, Senior Center, Miss Winkles, etc.) The sum of the three annual cost amounts shall be the total cost to the City for the term of the contract. The vendor shall be responsible for forecasting and incorporating all future economic, labor, and business conditions into their pricing model.

In addition, the vendor shall indicate an hourly rate of charge based on cost changes in the scope of work. This hourly rate of charge shall be applicable to the first year of the contract and may be modified for the following year of the contract upon mutual agreement by the City and the vendor.

C. Proposals shall clearly state the vendor's qualifications and ability to provide the services specified in this document.

D. Vendors shall include a customer satisfaction statement/guarantee for the services provided by the vendor.

E. Proposals shall include a Proposal Bond. The bond shall be payable to the City of Clovis and shall be in an amount equal to 10% of the cost of the first year of the vendor's proposal. In lieu of a proposal bond, the vendor may provide the City with a certified check or a cashier's check in an amount equal to 10% of the cost of the first year of the vendor's proposal. Failure to submit a proposal bond or cashier’s check (under separate cover if submitting a proposal electronically) to the City prior to the submittal deadline may negate your proposal from this process.

F. Proposals shall include copies of the vendor's existing liability, property, and workers' compensation insurance certificates and/or evidence that the vendor can obtain the required insurance prior to the execution of the agreement for service.

48 AGENDA ITEM NO. 6.
5 G. Proposals shall include evidence of the vendor's employee fidelity bond or the vendor's ability to obtain such a bond.

H. Proposals shall include the names, addresses, current telephone numbers and a contact person for at least five (5) large commercial/governmental client references. Proposals can also list commercial/governmental facilities currently under contract. The City reserves the right to contact any and all sources necessary to conduct a complete background check , and sources shall not be limited to the contacts submitted.

I. Proposals shall include sample copies of the daily checklist intended for use by the vendor while performing janitorial services for the City.

J. The City desires a stable workforce to ensure consistent performance of the described tasks. Proposals shall indicate the average turn -over rate of employees performing janitorial services for customers comparable to the City of Clovis during the last three years.

K. Proposals shall be valid for a period of ninety (90) days following the submission to the City.

L. Proposals shall be submitted either electronically through the City of Clovis Planet Bids Portal at https://www.planetbids.com/portal/portal.cfm?CompanyID=14742# no later than 3:00 p .m., Tuesday, April 8, 2025 or the vendor shall submit two (2) hard ( paper) copies of their proposal no later than 3:00 p.m., Tuesday, April 8, 2025 to the Administration office addressed to:

Attn: Stephen Frankian, Facilities Maintenance & Purchasing Manager City of Clovis Administration Office
1033 Fifth Street
Clovis, CA 93612

Proposals shall be clearly marked: "City of Clovis Janitorial Services 2025"

VI. PERFORMANCE BOND

Upon notification of award, the successful vendor will be required to furnish a performance bond in the amount equal to a minimum of two times (2x) the monthly rate (year one) provided in the Janitorial Services Proposal, executed in favor of the City, to ensure faithful performance.

VII. COMPENSATION SCHEDULE

The vendor shall submit invoices for services rendered on a monthly basis . The City will compensate the vendor within fifteen (15) days of receipt of an invoice.

VIII. SELECTION PROCESS

The City of Clovis has adopted the following schedule for the selection of a vendor:

DATE TASK
February 26, 2025 Request for proposals released by City March 11, 2025 Mandatory Pre-proposal conference @ 10:00 a.m.

April 8, 2025 Proposals submitted to City by the Vendor May 5, 2025 Selection of vendor by City Council (subject to change) August 1, 2025 Contract begins
49 AGENDA ITEM NO. 6.
6 The successful vendor selection will be based on the information submitted in the proposal. The selection criteria will assess each vendor's experience, past work performance, the ability of the vendor to perform the services required, the quality of the services being proposed, the responses from client references, the cost of the proposal, the vendor's insurance coverage and performance bond. Selection shall be performance- based and not weighted solely on the cost of the proposal. It is the City’s intent to obtain the highest quality service at the most reasonable price.

The Clovis City Council will make the final selection and award of the contract at the Council meeting scheduled on Monday, May 5, 2025 , at 6 :00 p.m., at the Clovis City Council Chambers.

IX. REJECTION OF PROPOSALS

The City reserves the right to accept or reject any or all proposals with or without cause.

The City also reserves the right to waive any irregularities with or without cause.

Proposals submitted after Tuesday, April 8, 2025, @ 3:00 p.m. will not be accepted.

X. INQUIRIES

All inquiries regarding information contained in the Request for Proposals or the selection process shall be submitted electronically to the specific RFP, which can be located on the City website’s “Planet Bids Vendor Portal” at the following link:
https://www.planetbids.com/portal/portal.cfm?CompanyID=14742#. All questions must be submitted prior to Wednesday, April 2, 2025 at 3:00 pm. If additional information or interpretation is necessary, such information will be provided as an addendum via the City’s e -procurement system to all prospective vendors who have received the City's Request for Proposal document. Any issued addendum shall have the same binding effect as though contained in the main body of the original specifications. All addenda shall be issued not later than five days prior to the proposal filing deadline.

XI. ACKNOWLEDGMENT

Proposer acknowledges that they have read the enclosed Request for Proposal for janitorial services in its entirety, has addressed all issues pertaining to this RFP to the proposer’s satisfaction, has conducted a field visit to confirm the existence or non - existence of any and all conditions which may prohibit service, has brought these conditions to the Owner’s attention, acknowledges proposer’s ability to conform to all conditions of this RFP, that all information submitted in this proposal is current and true, and that the undersigned proposer is an authorized representative of the proposing firm.

_____________________________________________________
Name of Proposer/Contractor (Person, Firm, or Corporation)

_________________________________________________
Signature of Proposer/Contractor's Authorized Representative

_________________________________________________
Printed Name & Title of Authorized Representative

50 AGENDA ITEM NO. 6.
7 EXHIBIT “A”
_________________________________________________________________

Listed below is a summary guide listing the locations that will receive janitorial services. The list is only an informational guide , and some areas in the total square footage may not be included in the scope of work (e.g., some shop areas, animal control dog pens, etc.) . Janitorial vendors shall field verify (during the mandatory pre -proposal meeting) all square footage, number of restrooms, number of plumbing fixtures to be cleaned, percentage of floor coverings such as carpet, tile, aggregate, brick, working and field conditions, window areas, curtains, air registers, site accessibility issues, etc., and all pertinent information needed by the vendor to provide complete janitorial services to generate a bona fide proposal.

Note: The City reserves the right to add or remove facilities or portions of facilities from production, increase, decrease or seize the frequency of specific duties from basic service as needed to meet the City’s needs.

LOCATION BUILDING SQUARE FEET RESTROOMS

CIVIC CENTER & MISC BUILDINGS
1033 Fifth Street (5 Buildings)
City Hall
Planning & Development
Council Chambers
Engineering Annex Offices
IS Modular

12,223
20,323
3,000
960
2,300

6 6
3 1
2 PUBLIC SAFETY FACILITY & MISC
1233 Fifth Street
Public Safety Facility
• Men’s Locker Room w/ restroom 1
• Women’s Locker Room w/ restroom 1
• Jail with 12 water closets

59,497

26 1
1 1

O&M SERVICE CENTER + MISC
155 N. Sunnyside Avenue (6 Buildings)
Operations & Maintenance Center
• Men’s Locker Room 1
• Women’s Locker Room 1
• Fleet Locker Room

98,415

9 1
1 1

SENIOR CENTER
850 4th Street

11,600

4 COMMUNITY RESTROOMS
Public Restrooms @ Fire Station #1
Public Restrooms @ Fire Station #5
Old Town Restrooms

633 Pollasky Avenue
790 N. Temperance Avenue
401 Pollasky Avenue

2 2
2 51
AGENDA ITEM NO. 6.
8 FIRE DEPARTMENT
Fire Station #1- 633 Pollasky Avenue
Fire Station #2- 2300 Minnewawa Avenue
Fire Station #3- 555 N. Villa Avenue
Fire Station #4- 2427 Armstrong Avenue
Fire Station #5- 790 N. Temperance Avenue
Fire Station #6- 2388 Encino Avenue
Fire Training- 3455 Lind Avenue

MISS WINKLES PET ADOPTION
85 N. Temperance Avenue

14,130

4 LANDMARK SQUARE
735 Third Street

35,130

7 TRANSIT HUB
785 Third Street

11,280

3 CLOVIS RECREATION CENTER
3495 Clovis Avenue

30,000

2 PERSONNEL
1625 Shaw Avenue, Suite 103

5,000

2 IT BUILDING
1625 Shaw Avenue, Suite 101

3,000

2 NOTE: The City reserves the right to conduct those services noted as (Daytime) with City staff at some point during this contract.

52 AGENDA ITEM NO. 6.
9 EXHIBIT “B”
_________________________________________________________________

JANITORIAL SERVICES PROPOSAL

The undersigned vendor declares that he/she has read the Request for Proposals for Janitorial Services, the general requirements and specifications, that he/she has determined the conditions affecting the proposal and agrees that if the proposal is accepted and a contract or purchase order is awarded, to furnish for the contract period janitorial services for the specified buildings for the following charges. Charges shall be the total of all costs necessary, including tax, to perform janitorial services. Unless the service is identified as “UPON REQUEST,” the “per service” amount is to be multiplied by the annual frequency (e.g. , Monthly, 2XY, 4XY) and included in the (B) Annual Basic Service column.

(A)
Monthly
Basic Service
(B)
Annually Basic
Service
(C)
Annual Total
“Upon Request”
(Windows, Bldg.

Wash)
First year of Contract:
(8/1/25 to 7/31/26)

CIVIC CENTER + MISC
PUBLIC SAFETY FACILITY + MISC
O&M SERVICE CENTER +MISC

SENIOR CENTER

COMMUNITY RESTROOMS
FIRE DEPT (LIND & Stations)

MISS WINKLES

LANDMARK SQUARE

TRANSIT HUB

CLOVIS REC CENTER

PERSONNEL

IT BUILDING

$__________
$__________
$__________
$__________
$__________

$__________
$__________
$__________
$__________
$__________
$__________

$__________
$__________
$__________
$__________
$__________

$__________
$__________
$__________
$__________
$__________
$__________

$__________

$__________
$__________

$__________

$__________
$__________
$__________
$__________
$__________

TOTAL: $__________

$__________

$__________

Second year of Contract:
(8/1/26 to 7/31/27)

CIVIC CENTER + MISC
PUBLIC SAFETY FACILITY + MISC
O&M SERVICE CENTER +MISC

SENIOR CENTER

COMMUNITY RESTROOMS
FIRE DEPT (LIND & Stations)

MISS WINKLES

$__________
$__________
$__________
$__________
$__________

$__________

$__________
$__________
$__________
$__________
$__________

$__________

$__________

$__________
$__________

$__________

53 AGENDA ITEM NO. 6.
10 LANDMARK SQUARE

TRANSIT HUB

CLOVIS REC CENTER

PERSONNEL

IT BUILDING
$__________
$__________
$__________
$__________
$__________

$__________
$__________
$__________
$__________
$__________

$__________
$__________
$__________
$__________
$__________

TOTAL: $__________

$__________

$__________

Third year of Contract:
(8/1/27 to 7/31/28)

CIVIC CENTER + MISC
PUBLIC SAFETY FACILITY + MISC
O&M SERVICE CENTER +MISC

SENIOR CENTER

COMMUNITY RESTROOMS
FIRE DEPT (LIND & Stations)

MISS WINKLES

LANDMARK SQUARE

TRANSIT HUB

CLOVIS REC CENTER

PERSONNEL

IT BUILDING

$__________
$__________
$__________
$__________
$__________

$__________
$__________
$__________
$__________
$__________
$__________

$__________
$__________
$__________
$__________
$__________

$__________
$__________
$__________
$__________
$__________
$__________

$__________

$__________
$__________

$__________

$__________
$__________
$__________
$__________
$__________

TOTAL: $__________

$__________

$__________

3 year grand total (A) + (B) + (C) = $_______________

Rate for hourly non-contract service $_______ hr. Minimum call back? Y N ________hrs.

Rate for bio cleanup (feces, blood, etc.) $______hr. Minimum call back? Y N ________hrs.

Basis by which changes in the scope of work may be negotiated:

____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________

Accompanying this proposal is a certified check in the amount of $___________, (10% of annual cost) or proposal bond in the amount of $___________ or a cashier’s check in the amount of $___________ (10% of annual cost) payable to the City of Clovis, which is to be 54 AGENDA ITEM NO. 6.
11 forfeited as liquidated damages, if, in the event that this proposal is accepted, the undersigned shall fail to execute the contract or to furnish a satisfactory bond as required.

Company: _______________________________________

Address: _______________________________________

_______________________________________

Witness: Telephone: ______________________________________

_______________________ By: _________________________ ______________ (Signature) (Date)
____________________________________________
(Name-please print or type)
Title: ___________________________________________

The proposer shall state on the line below, if a corporation, the name of the state in which it is incorporated:

____________________________________.

55 AGENDA ITEM NO. 6.
12 CIVIC CENTER + MISCELLANEOUS BUILDINGS
1033 Fifth Street
City Hall, Planning & Development, Council Chambers, Engineering Annex Offices, IS Modular

KEY DEFINITIONS

5XW Daily, five times per week
1XW Weekly, one time per week
2XM Bi-monthly, two times per month
1XM Monthly, one time per month
4XY Quarterly, four times per year
3XY Every four months, three times per year
2XY Every six months, two times per year

I. GENERAL CLEANING

Vendor will clean office areas (inside each building) supporting the service areas unless otherwise specified in this agreement. Each of the floor, carpet and window services are to be invoiced separately from the following prices and must be included as “Basic Service” on Exhibit B.

A. All Janitorial Services, excluding floor buffing/waxing, carpet cleaning, and window cleaning:

1. $__________per month for City Hall

2. $__________per month for Planning & Development

3. $__________per month for Council Chambers

4. $__________per month for Engineering Annex Offices

5. $__________per month for IS Modular
B. 5XW Clean and empty ashtrays, cigarette urns, and empty wastepaper baskets, replacing liners when needed
C. 5XW Remove fingerprints and smudges from tops and edges, including counters, doors, partitions, cupboards and woodwork
D. 5XW Polish drinking fountains
E. 5XW Spot clean areas up to 12 inches around light switches and door handles F. 1XW Dust and wipe work surfaces when items are cleared. This service is completed on Fridays
G. 1XW Dust all horizontal surfaces less than five feet high, baseboards, windowsills, desks and tabletops
H. 4XY Vacuum all wall vents, ceiling vents and Venetian blinds.

I. 1XW Dust and clean all bi-fold doors at teller windows.

II. WINDOWS

A. 5XW Spot clean unsightly smudges, spots, and smears on all doors with glass as needed.

B. 4XY Clean the outsides of the exterior windows for:

1. $__________per service for City Hall

2. $__________per service for Council Chambers

3. $__________per service for I. S. Modular
56 AGENDA ITEM NO. 6.
13 4. $__________per service for Personnel Modular

5. $__________per service for Planning and Development Services C. 2XY Clean all interior/exterior windows for “Upon Request”:

1. $__________per service for City Hall

2. $__________per service for Council Chambers

3. $__________per service for I.S. Modular

4. $__________per service for Personnel Modular

5. $__________per service for Planning & Development Services

III. FLOORS

Hard-surfaced and Resilient Floor Coverings

A. 5XW Sweep or dust mop all hard-surfaced floors
B. 5XW Wet mop all hard-surfaced floors
C. 1XM Buff all "resilient tiled" floors for:

1. $__________per service for City Hall

2. $__________per service for Council Chambers

3. $__________per service for I.S. Modular

4. $__________per service for Personnel Modular

5. $__________per service for Planning & Development Services D. 4XY Scrub and refinish (ceramic is scrubbed only) "resilient tiled" floors for:

1. $__________per service for City Hall

2. $__________per service for Council Chambers

3. $__________per service for I.S. Modular

4. $__________per service for Personnel Modular

5. $__________per service for Planning & Development Services E. 2XY Strip and refinish (ceramic is scrubbed only) "resilient tiled" floors for:

1. $__________per service for City Hall

2. $__________per service for Council Chambers

3. $__________per service for I.S. Modular

4. $__________per service for Personnel Modular

5. $__________per service for Planning & Development Services

Carpeting

A. 5XW Vacuum and spot-clean all carpeted areas. Spot cleaning excludes drips trailing for a length of one foot or more and spills over two inches in diameter.

B. 4XY Clean/shampoo all carpeted areas for:

1. $__________per service for City Hall

2. $__________per service for Council Chambers

3. $__________per service for I.S. Modular

4. $__________per service for Personnel Modular

5. $__________per service for Planning & Development Services

IV. RESTROOMS

A. 5XW Empty all trash receptacles
B. 5XW Thoroughly sweep and mop restroom floors
57 AGENDA ITEM NO. 6.
14 C. 5XW Thoroughly clean restrooms , including porcelain fixtures, mirrors and sanitary napkin receptacles
D. 5XW Replenish dispensers with soap, toilet tissue, toilet seat covers, hand towels and sanitary napkins, and replace trash receptacle liners as needed* E. 5XW Wash all dispensers , including soap, toilet tissue seat covers, towels and sanitary napkins. Remove splash marks from walls, urinal, and toilet partitions F. 5XW Sanitize, disinfect, and deodorize all plumbing fixtures

*CITY is responsible for providing restroom supplies (paper, soap, deodorants) and trash receptacle liners.

Vendor shall provide all cleaning supplies and equipment and shall furnish a list of supplies to be used for janitorial services with their proposal. The vendor shall be responsible for verifying that cleaners being utilized at City Facilities are compatible with the surfaces being cleaned. City reserves the right to specify the type of supplies used.

Vendor shall supply the City with all Material Safety Data Sheets for the products used in the performance of janitorial services and will keep an updated MSDS file on site.

Complete basic janitorial service is to include the above schedule unless noted as “upon request”.

PUBLIC SAFETY FACILITY
Police and Fire Department, 1233 Fifth Street

KEY DEFINITIONS

7XW Seven times per week
6XW Six times per week
5XW Five times per week
1XW Weekly, one time per week
2XM Bi-monthly, two times per month
1XM Monthly, one time per month
6XY Every two months, six times per year
4XY Quarterly, four times per year
3XY Every four months, three times per year
2XY Every six months, two times per year

I. GENERAL CLEANING

Vendor will clean the Dispatch Center and Police Department seven days a week. Youth Services are to receive services (noted as 5XW below), 3 times a week only. Other frequencies will remain the same. Each of the floor, carpet and window services are to be invoiced separately from the following prices and must be included as “Basic Service” on Exhibit B.

A. All Janitorial Services, excluding floor buffing/waxing, carpet cleaning, and window cleaning:

1. $__________ per month for Police Safety Facility
58 AGENDA ITEM NO. 6.
15 2. $__________ per month for Youth Services Restroom ( General Cleaning 3 times a week only Daytime Service)
B. 5XW Clean and empty ashtrays, cigarette urns, and empty wastepaper baskets, replacing liners when needed
C. 5XW Dust all exposed furniture, countertops, and partition ledges and clean as necessary
D. 5XW Remove fingerprints and smudges from tops and edges, including counters, doors, partitions, cupboards and woodwork
E. 5XW Polish drinking fountains
F. 5XW Spot clean areas up to 6 inches around light switches and door handles G. 5XW Clean all lunchrooms, including furniture and equipment, and refill towel and soap dispensers as necessary
H. 5XW Remove all cob and spider webs as necessary
I. 5XW Empty all exterior trash cans in the Police and Fire parking lot and around the building
J. 3XW Wipe down all access keypads at doors (interior and exterior) with a disinfectant that will not damage the keypad surface
K. 1XW Dust and wipe work surfaces when items are cleared L. 1XW Dust and clean all horizontal surfaces less than five feet high, baseboards, windowsills, desks, and tabletops
M. 4XY Vacuum, dust & clean all wall vents, ceiling vents, Venetian blinds, & vertical blinds

II. WINDOWS

A. 5XW Spot clean unsightly smudges, spots, and smears on all doors with glass and glass in high-profile areas as needed.

B. 4XY Clean the outsides of the exterior windows for:

1. $__________per service for Public Safety Facility
C. 4XY Clean all interior windows for:

1. $__________per service for Public Safety Facility

III. FLOORS

Hard-surfaced and Resilient Floor Coverings

A. 5XW Sweep or dust mop all hard-surfaced floors
B. 5XW Wet mop all hard-surfaced floors
C. 6XW Auto scrub all vinyl wood floors. Sunday – Friday D. 1XM Buff all "resilient tiled/vinyl" floors for:

1. $__________per service for Public Safety Facility
E. 4XY Scrub and refinish (ceramic is scrubbed only) "resilient tiled/vinyl" floors for:

1. $__________per service for Public Safety Facility
F. 2XY Strip and refinish (ceramic is scrubbed only) "resilient tiled/vinyl" floors for:

1. $__________per service for Public Safety Facility

Carpeting

59 AGENDA ITEM NO. 6.
16 A. 7XW Vacuum and spot-clean all carpeted areas. Spot cleaning excludes drips trailing for a length of one foot or more and spills over two inches in diameter.

B. 4XY Clean/shampoo all common area carpets for:

1. $__________per service for Public Safety Facility

IV. RESTROOMS

This shall include all restrooms, including those in the Battalion Chief’s Dorm, Police and Fire Chief’s offices.

A. 7XW Empty all trash receptacles
B. 7XW Thoroughly sweep and mop restroom floors
C. 7XW Thoroughly clean restrooms, including porcelain fixtures, showers, mirrors and sanitary napkin receptacles
D. 7XW Replenish dispensers with soap, toilet tissue, toilet seat covers, hand towels and sanitary napkins, and replace trash receptacle liners as needed* E. 7XW Wash all dispensers, including soap, toilet tissue seat covers, towels and sanitary napkins. Remove splash marks from walls, urinal, and toilet partitions
F. 7XW Sanitize, disinfect and deodorize all plumbing fixtures

*CITY is responsible for providing restroom supplies (paper, soap, deodorants) and trash receptacle liners.

Vendor shall provide all cleaning supplies and equipment and shall furnish a list of supplies to be used for janitorial services with their proposal. The vendor shall be responsible for verifying that cleaners being utilized at City Facilities are compatible with the surfaces being cleaned. City reserves the right to specify the type of supplies used.

Vendor shall supply the City with all Material Safety Data Sheets for the products used in the performance of janitorial services and will keep an updated MSDS file on site.

Complete basic janitorial service is to include the above schedule unless noted as “upon request”.

OPERATIONS AND MAINTENANCE (O&M) SERVICE CENTER
155 N. Sunnyside Avenue
Administrative Building (Building A), Solid Waste (Building B), Assembly Building (Building C), Locker Rooms (Building D), General Services (Building E), Fleet Maintenance (Building G)

KEY DEFINITIONS

5XW Daily, five times per week
1XW Weekly, one time per week
2XM Bi-monthly, two times per month
1XM Monthly, one time per month
4XY Quarterly, four times per year
3XY Every four months, three times per year
2XY Every six months, two times per year
60 AGENDA ITEM NO. 6.
17 I. GENERAL CLEANING

Vendor will clean office areas (inside each Building) supporting the service areas unless otherwise specified in this agreement. Each of the floor, carpet and window services are to be invoiced separately from the following prices and must be included as “Basic Service” on Exhibit B.

A. All Janitorial Services, excluding floor buffing/waxing, carpet cleaning, and window cleaning:

1. $__________ per month for the Administrative Building (Building A)

2. $__________ per month for the Solid Waste (Building B)

3. $__________ per month for the Assembly Building (Building C)

4. $__________ Locker Rooms (Building D)

5. $__________ per month for the General Services (Building E)

6. $__________ per month for Fleet Maintenance (Building G).

7. $__________ per month for Surface Water Treatment Plant (SWTP) (Daytime Service)
B. 5XW Clean and empty ashtrays, cigarette urns, and empty wastepaper baskets, replacing liners
C. 5XW Dust all exposed furniture, countertops, and partition ledges and clean as necessary
D. 5XW Remove fingerprints and smudges from tops and edges, including counters, doors, partitions, cupboards and woodwork
E. 5XW Polish drinking fountains
F. 5XW Spot clean areas up to 6 inches around light switches and door handles G. 5XW Clean all lunchrooms, including furniture and equipment, and refill towel and soap dispensers as necessary
H. 5XW Clean shop sinks and refill towel & soap dispensers as necessary I. 5XW Remove all cob and spider webs as necessary
J. 1XW Dust and wipe work surfaces when items are cleared. This service is completed on Fridays
K. 1XW Dust and clean all horizontal surfaces less than five feet high, baseboards, chair rails, and windowsills.

L. 4XY Vacuum, dust and clean all wall vents, ceiling vents, Venetian blinds, and vertical blinds

II. WINDOWS

A. 5XW Spot clean unsightly smudges, spots, and smears on all doors with glass as needed.

B. 4XY Clean the outsides of the exterior windows for:

1. $__________per service for Administrative Building (plus cost of lift)

2. $__________per service for Solid Waste

3. $__________per service for Assembly Building

4. $__________per service for General Services

5. $__________per service for Fleet Maintenance

6. $__________per service for SWTP (Daytime Service) C. 2XY Clean all interior windows for:

1. $__________per service for Administrative Building
61 AGENDA ITEM NO. 6.
18 2. $__________per service for Solid Waste

3. $__________per service for the Assembly Building

4. $__________per service for General Services

5. $__________per service for Fleet Maintenance

6. $__________per service for SWTP (Daytime Service)

IV. FLOORS

Hard-surfaced and Resilient Floor Coverings

A. 5XW Sweep or dust mop all hard-surfaced floors
B. 5XW Wet mop all hard surfaced floors
C. 1XM Buff all "resilient tiled" floors and apply finish if needed for:

1. $__________per service for Administrative Building

2. $__________per service for Solid Waste

3. $__________per service for General Services

4. $__________per service for Fleet Maintenance

5. $__________per service for SWTP (Daytime Service) D. 4XY Scrub and refinish (ceramic is scrubbed only) "resilient tiled" floors for:

1. $__________per service for Administrative Building

2. $__________per service for Solid Waste

3. $__________per service for General Services

4. $__________per service for Fleet Maintenance

5. $__________per service for Locker Rooms

6. $__________per service for SWTP (Daytime Service) E. 4XY Strip and refinish (ceramic is scrubbed only) "resilient tiled" floors for:

1. $__________per service for Administrative Building

2. $__________per service for Solid Waste (five coats of finish)

3. $__________per service for General Services (five coats of finish)

4. $__________per service for Fleet Maintenance

5. $__________per service for Locker Rooms

6. $__________per service for SWTP (Daytime Service)

Carpeting

A. 5XW Vacuum and spot-clean all carpeted areas. Spot cleaning excludes drips trailing for a length of one foot or more and spills over two inches in diameter.

B. 4XY Clean/shampoo all carpeted areas for:

1. $__________per service for Administrative Building

2. $__________per service for Assembly Building

3. $__________per service for Fleet Maintenance

4. $__________per service for SWTP(Daytime Service)

IV. RESTROOMS

A. 5XW Empty all trash receptacles
B. 5XW Thoroughly sweep and mop restroom floors
C. 5XW Thoroughly clean restrooms , including porcelain fixtures, mirrors and sanitary napkin receptacles
62 AGENDA ITEM NO. 6.
19 D. 5XW Replenish dispensers with soap, toilet tissue, toilet seat covers, hand towels and sanitary napkins, and replace trash receptacle liners as needed* E. 5XW Wash all dispensers , including soap, toilet tissue seat covers, towels and sanitary napkins. Remove splash marks from walls, urinal, and toilet partitions F. 5XW Sanitize, disinfect, and deodorize all plumbing fixtures

V. BUILDING

A. 2XY Wash (Pressure wash top to bottom) down the exterior of Buildings A, B, C, D, E, & G “Upon Request”. This service will be coordinated to coincide with exterior window washing.

1. $__________ per month for the Administrative Building (Building A)

2. $__________ per month for the Solid Waste (Building B)

3. $__________ per month for the Assembly Building (Building C)

4. $__________ per month Locker Rooms (Building D)

5. $__________ per month for the General Services (Building E)

6. $__________ per month for Fleet Maintenance (Building G).

*CITY is responsible for providing restroom supplies (paper, soap, deodorants) and trash receptacle liners.

Vendor shall provide all cleaning supplies and equipment and shall furnish a list of supplies to be used for janitorial services with their proposal. The vendor shall be responsible for verifying that cleaners being utilized at City Facilities are compatible with the surfaces being cleaned. City reserves the right to specify the type of supplies used.

Vendor shall supply the City with all Material Safety Data Sheets for the products used in the performance of janitorial services and will keep an updated MSDS file on site.

Complete basic janitorial service is to include the above schedule unless noted as “upon request”.

SENIOR CENTER
850 Fourth Street

KEY DEFINITIONS

5XW Daily, five times per week
1XW Weekly, one time per week
2XM Bi-monthly, two times per month
1XM Monthly, one time per month
4XY Quarterly, four times per year
3XY Every four months, three times per year
2XY Every six months, two times per year

63 AGENDA ITEM NO. 6.
20 I. GENERAL CLEANING

Vendor will clean all areas , including the kitchen area. Each of the floor, carpet and window services are to be invoiced separately from the following prices and must be included as “Basic Service” on Exhibit B.

A. All Janitorial Services, excluding floor buffing/waxing, carpet cleaning, and window cleaning:

1. $__________ per month for the Senior Center
B. 5XW Clean and empty ashtrays, cigarette urns, and empty wastepaper baskets replacing liners when needed
C. 5XW Dust all exposed furniture, countertops, and partition ledges and clean as necessary
D. 5XW Remove fingerprints and smudges from tops and edges, including counters, doors, partitions, cupboards and woodwork
E. 5XW Polish drinking fountains and sinks, including classroom sinks F. 5XW Spot clean areas up to 6 inches around light switches and door handles G. 5XW Clean all lunchrooms, including furniture and equipment, and refill towel and soap dispensers as necessary
H. 5XW Remove all cob and spider webs as necessary
I. 1XW Dust and wipe work surfaces when items are cleared. This service is completed on Fridays
J. 1XW Dust and clean all horizontal surfaces less than five feet high, baseboards, chair rails, and windowsills. Desks and tabletops are also to be cleaned if they are cleared
K. 4XY Vacuum, dust and clean all wall vents, ceiling vents, Venetian blinds, and vertical blinds
L. 2XY Clean and oil oak desks and doors

II. WINDOWS

A. 5XW Spot clean unsightly smudges, spots, and smears on all doors with glass as needed.

B. Exterior windows cleaned “Upon Request” for:

1. $__________per service for Senior Center
C. Interior windows cleaned “Upon Request” for:

1. $__________per service for Senior Center

III. FLOORS

Hard-surfaced and Resilient Floor Coverings

A. 5XW Sweep or dust mop all hard-surfaced floors
B. 5XW Wet mop all hard surfaced floors, including kitchen C. 1XM Scrub and refinish (ceramic is scrubbed only) “resilient tiled” floors for:

1. $__________per service for Senior Center
D. 4XY Scrub and refinish “ceramic tiled” floors for:

1. $__________per service for Senior Center
E. 2XY Strip and refinish (ceramic is scrubbed only) "resilient tiled" floors for:

1. $__________per service for Senior Center
64 AGENDA ITEM NO. 6.
21 Carpeting

A. 5XW Vacuum and spot-clean all carpeted areas. Spot cleaning excludes drips trailing for a length of one foot or more and spills over two inches in diameter.

B. 4XY Clean/shampoo all carpets for:

1. $__________per service for Senior Center

IV. RESTROOMS

A. 5XW Empty all trash receptacles
B. 5XW Thoroughly sweep and mop restroom floors
C. 5XW Thoroughly clean restrooms , including porcelain fixtures, mirrors and sanitary napkin receptacles
D. 5XW Replenish dispensers with soap, toilet tissue, toilet seat covers, hand towels and sanitary napkins and replace trash receptacle liners as needed* E. 5XW Wash all dispensers , including soap, toilet tissue seat covers, towels and sanitary napkins. Remove splash marks from walls, urinal, and toilet partitions F. 5XW Sanitize, disinfect, and deodorize all plumbing fixtures G. 5XW Wipe off all smudges off of restroom partition stalls as needed

*CITY is responsible for providing restroom supplies (paper, soap, deodorants) and trash receptacle liners.

Vendor shall provide all cleaning supplies and equipment and shall furnish a list of supplies to be used for janitorial services with their proposal. The vendor shall be responsible for verifying that cleaners being utilized at City Facilities are compatible with the surfaces being cleaned. City reserves the right to specify the type of supplies used.

Vendor shall supply the City with all Material Safety Data Sheets for the products used in the performance of janitorial services and will keep an updated MSDS file on site.

Complete basic janitorial service is to include the above schedule unless noted as “upon request”.

COMMUNITY RESTROOMS
Public Restrooms @ Fire Station #1 (633 Pollasky Avenue), Public Restrooms @ Fire Station #5 (790 N. Temperance Avenue), Old Town Restrooms (401 Pollasky Avenue)

KEY DEFINITIONS

7XW Daily, seven times per week.

I. GENERAL CLEANING

Vendor will clean restroom areas listed unless otherwise specified in this agreement.

A. Restrooms to receive daily service:

1. Fire Station #1 Public Restrooms 633 Pollasky Avenue 65 AGENDA ITEM NO. 6.
22 2. Fire Station #5 Public Restrooms 790 N. Temperence Avenue

3. Old Town Restrooms 401 Pollasky Avenue
a. $__________ per month for Fire Station Public Restrooms b. $__________ per month for Old Town Restrooms
c. $__________ Total per month for all Community Restrooms B. 7XW Empty all trash receptacles
C. 7XW Thoroughly sweep and mop restroom floors
D. 7XW Thoroughly clean restrooms , including porcelain fixtures, mirrors and sanitary napkin receptacles
E. 7XW Replenish dispensers with soap, toilet tissue, toilet seat covers, hand towels and sanitary napkins and replace trash receptacle liners as needed* F. 7XW Wash all dispensers , including soap, toilet tissue seat covers, towels and sanitary napkins. Remove splash marks from walls, urinal, and toilet partitions G. 7XW Sanitize, disinfect, and deodorize all plumbing fixtures H. 7XW Remove all cob and spider webs as necessary
I. 7XW Sweep or dust mop all hard-surfaced floors
J. 7XW Wet mop all hard surfaced floors.

K. 1XM Buff all "resilient tiled" floors for:

1. $__________per service for community restrooms
L. 4XY Scrub and refinish (ceramic is scrubbed only) "resilient tiled/vinyl flooring" floors for:

1. $__________per service for community restrooms
M. 2XY Strip and refinish (ceramic is scrubbed only) "resilient tiled/vinyl flooring" floors for:

1. $__________per service for community restrooms

*CITY is responsible for providing restroom supplies (paper, soap, deodorants) and trash receptacle liners.

Service shall occur at night (time to be determined and may vary), and the vendor may be required to lock restrooms daily after service has been completed.

Vendor shall maintain all public restrooms in a neat, sanitized and presentable manner.

Vendor management shall make weekly inspections of the facilities to be sure that quality service is being maintained at all times.

Vendor shall provide all cleaning supplies and equipment and shall furnish a list of supplies to be used for janitorial services with their proposal. The vendor shall be responsible for verifying that cleaners being utilized at City Facilities are compatible with the surfaces being cleaned. City reserves the right to specify the type of supplies used.

Vendor shall supply the City with all Material Safety Data Sheets for the products used in the performance of janitorial services and will keep an updated MSDS file on site.

Complete basic janitorial service is to include the above schedule unless noted as “upon request”.

66 AGENDA ITEM NO. 6.
23 FIRE DEPARTMENT

KEY DEFINITIONS

4XY Quarterly, four times per year

I. CARPET AND BIOLOGICAL CLEANING ONLY

A. 4XY Clean all carpets for:

1. $__________per service for Fire Station #1 (approx. 1,000 sq. ft.)

2. $__________per service for Fire Station #2 (approx. 1,100 sq. ft.)

3. $__________per service for Fire Station #3 (approx. 1,100 sq. ft.)

4. $__________per service for Fire Station #4 (approx. 1,260 sq. ft.)

5. $__________per service for Fire Station #5 (approx. 1,000 sq. ft.)

6. $__________per service for Fire Station #6 (approx. 1,200 sq. ft.)

7. $__________per service for Fire Training (approx. 1,200 sq. ft.) B. 4XY Bio-clean fabric furniture (EZ Chairs, sofa, etc.) in general living areas utilizing like products and techniques for medical environments (e.g. hospitals and clinics):

1. $__________per service for Fire Station #1 (approx. 1,000 sq. ft.)

2. $__________per service for Fire Station #2 (approx. 1,100 sq. ft.)

3. $__________per service for Fire Station #3 (approx. 1,100 sq. ft.)

4. $__________per service for Fire Station #4 (approx. 1,260 sq. ft.)

5. $__________per service for Fire Station #5 (approx. 1,000 sq. ft.)

6. $__________per service for Fire Station #6 (approx. 1,200 sq. ft.)

7. $__________per service for Fire Training (approx. 1,200 sq. ft.)

*CITY is responsible for providing restroom supplies (paper, soap, deodorants) and trash receptacle liners.

Vendor shall provide all cleaning supplies and equipment and shall furnish a list of supplies to be used for janitorial services with their proposal. The vendor shall be responsible for verifying that cleaners being utilized at City Facilities are compatible with the surfaces being cleaned. City reserves the right to specify the type of supplies used.

Vendor shall supply the City with all Material Safety Data Sheets for the products used in the performance of janitorial services and will keep an updated MSDS file on site.

Complete basic janitorial service is to include the above schedule unless noted as “upon request”.

67 AGENDA ITEM NO. 6.
24 MISS WINKLES PET ADOPTION
85 N. Temperance Avenue

KEY DEFINITIONS

7XW Seven times per week
6XW Six times per week
5XW Five times per week
1XW Weekly, one time per week
2XM Bi-monthly, two times per month
1XM Monthly, one time per month
6XY Every two months, six times a year
4XY Quarterly, four times per year
3XY Every four months, three times per year
2XY Every six months, two times per year

I. GENERAL CLEANING

Vendor will clean the Miss Winkles Pet Adoption Center seven days a week. The areas shall include all office areas, hallways, conference rooms, utility rooms, public areas, kitchen, restrooms, etc., excluding the areas where animals are housed.

A. All Janitorial Services, excluding floor buffing/waxing, carpet cleaning, and window cleaning:

1. $__________ per month for Miss Winkles.

B. 7XW Clean and empty ashtrays, cigarette urns, and empty wastepaper baskets replacing liners when needed
C. 7XW Dust all exposed furniture, countertops, and partition ledges and clean as necessary
D. 7XW Remove fingerprints and smudges from tops and edges, including counters, doors, partitions, cupboards and woodwork
E. 7XW Polish drinking fountains
F. 7XW Spot clean areas up to 6 inches around light switches and door handles G. 7XW Clean all lunchrooms, including furniture and equipment, and refill towel and soap dispensers as necessary
H. 7XW Remove all cob and spider webs as necessary
I. 5XW Empty all exterior trash cans in parking lot and around the building J. 1XW Dust and wipe work surfaces when items are cleared K. 1XW Dust and clean all horizontal surfaces less than five feet high, baseboards, windowsills, desks, and tabletops
L. 4XY Vacuum, dust and clean all wall vents, ceiling vents, Venetian blinds, and vertical blinds

II. WINDOWS

A. 7XW Spot clean unsightly smudges, spots, and smears on all doors with glass and glass in high-profile areas as needed.

B. 4XY Clean the outsides of the exterior windows for:

1. $__________per service for Miss Winkles
68 AGENDA ITEM NO. 6.
25 C. 4XY Clean all interior windows for:

1. $__________per service for Miss Winkles

III. FLOORS

Hard Surfaced and Resilient Floor Coverings

A. 7XW Sweep or dust mop all hard-surfaced floors
B. 7XW Wet mop all hard-surfaced floors
C. 1XM Buff all "resilient tiled/vinyl" floors for:

1. $__________per service for Miss Winkles
D. 4XY Scrub and refinish "resilient tiled/vinyl" floors for:

1. $__________per service for Miss Winkles
E. 2XY Strip and refinish "resilient tiled/vinyl" floors for:

1. $__________per service for Miss Winkles

Carpeting

A. 7XW Vacuum and spot-clean all carpeted areas. Spot cleaning excludes drips trailing for a length of one foot or more and spills over two inches in diameter.

B. 4XY Clean/shampoo all common area carpet for:

1. $__________per service for Miss Winkles

IV. RESTROOMS

This applies to all restrooms at the location.

A. 7XW Empty all trash receptacles
B. 7XW Thoroughly sweep and mop restroom floors
C. 7XW Thoroughly clean restrooms , including porcelain fixtures, showers, mirrors and sanitary napkin receptacles
D. 7XW Replenish dispensers with soap, toilet tissue, toilet seat covers, hand towels and sanitary napkins and replace trash receptacle liners as needed* E. 7XW Wash all dispensers , including soap, toilet tissue seat covers, towels and sanitary napkins. Remove splash marks from walls, urinal, and toilet partitions F. 7XW Sanitize, disinfect, and deodorize all plumbing fixtures

V. BUILDING

A. 2XY Pressure wash building:

1. $__________per service for Miss Winkles

*CITY is responsible for providing restroom supplies (paper, soap, deodorants) and trash receptacle liners.

Vendor shall provide all cleaning supplies and equipment and shall furnish a list of supplies to be used for janitorial services with their proposal. The vendor shall be 69 AGENDA ITEM NO. 6.
26 responsible for verifying that cleaners being utilized at City Facilities are compatible with the surfaces being cleaned. City reserves the right to specify the type of supplies used.

Vendor shall supply the City with all Material Safety Data Sheets for the products used in the performance of janitorial services and will keep an updated MSDS file on site.

Complete basic janitorial service is to include the above schedule unless noted as “upon request”.

LANDMARK SQUARE
735 Third Street

KEY DEFINITIONS

5XW Daily, five times per week
1XW Weekly, one time per week
2XM Bi-monthly, two times per month
1XM Monthly, one time per month
4XY Quarterly, four times per year
3XY Every four months, three times per year
2XY Every six months, two times per year

I. GENERAL CLEANING

Vendor will clean all areas including the kitchen area. Each of the floor, carpet and window services are to be invoiced separately from the following prices and must be included as “Basic Service” on Exhibit B.

A. All Janitorial Services, excluding floor buffing/waxing, carpet cleaning, and window cleaning:

1. $__________ per month for the Senior Center
B. 5XW Clean and empty ashtrays, cigarette urns, and empty wastepaper baskets replacing liners when needed
C. 5XW Dust all exposed furniture, countertops, and partition ledges and clean as necessary
D. 5XW Remove fingerprints and smudges from tops and edges, including counters, doors, partitions, cupboards and woodwork
E. 5XW Polish drinking fountains and sinks, including classroom sinks.

F. 5XW Spot clean areas up to 6 inches around light switches and door handles G. 5XW Clean all lunchrooms, including furniture and equipment, and refill towel and soap dispensers as necessary
H. 5XW Remove all cob and spider webs as necessary
I. 1XW Dust and wipe work surfaces when items are cleared. This service is completed on Fridays
J. 1XW Dust and clean all horizontal surfaces less than five feet high, baseboards, chair rails, & windowsills. Desks and tabletops are also to be cleaned if they are cleared
K. 4XY Vacuum, dust and clean all wall vents, ceiling vents, Venetian blinds, and vertical blinds
70 AGENDA ITEM NO. 6.
27 L. 2XY Clean and oil oak desks and doors

II. WINDOWS

A. 5XW Spot clean unsightly smudges, spots, and smears on all doors with glass as needed.

B. Exterior windows cleaned “Upon Request” for:

1. $__________per service for Landmark

C. Interior windows cleaned ““Upon Request” for:

1. $__________per service for Landmark

III. FLOORS

Hard-Surfaced and Resilient Floor Coverings

A. 5XW Sweep or dust mop all hard-surfaced floors
B. 5XW Wet mop all hard surfaced floors, including kitchen C. 1XM Scrub and refinish (ceramic is scrubbed only) “resilient tiled” floors for:

1. $__________per service for Landmark
D. 4XY Scrub and refinish “ceramic tiled” floors for:

1. $__________per service for Landmark
E. 2XY Strip and refinish (ceramic is scrubbed only) "resilient tiled" floors for:

1. $__________per service for Landmark

Carpeting

A. 5XW Vacuum and spot-clean all carpeted areas. Spot cleaning excludes drips trailing for a length of one foot or more and spills over two inches in diameter.

B. 4XY Clean/shampoo all carpets for:

1. $__________per service for Landmark

IV. RESTROOMS

A. 5XW Empty all trash receptacles
B. 5XW Thoroughly sweep and mop restroom floors
C. 5XW Thoroughly clean restrooms , including porcelain fixtures, mirrors and sanitary napkin receptacles
D. 5XW Replenish dispensers with soap, toilet tissue, toilet seat covers, hand towels and sanitary napkins and replace trash receptacle liners as needed* E. 5XW Wash all dispensers , including soap, toilet tissue seat covers, towels and sanitary napkins. Remove splash marks from walls, urinal, and toilet partitions F. 5XW Sanitize, disinfect, and deodorize all plumbing fixtures G. 5XW Wipe off all smudges off of restroom partition stalls as needed

*CITY is responsible for providing restroom supplies (paper, soap, deodorants) and trash receptacle liners.

Vendor shall provide all cleaning supplies and equipment and shall furnish a list of supplies to be used for janitorial services with their proposal. The vendor shall be 71 AGENDA ITEM NO. 6.
28 responsible for verifying that cleaners being utilized at City Facilities are compatible with the surfaces being cleaned. City reserves the right to specify the type of supplies used.

Vendor shall supply the City with all Material Safety Data Sheets for the products used in the performance of janitorial services and will keep an updated MSDS file on site.

Complete basic janitorial service is to include the above schedule unless noted as “upon request”.

TRANSIT HUB
785 Third Street

KEY DEFINITIONS

7XW Seven times per week
6XW Six times per week
5XW Five times per week
1XW Weekly, one time per week
2XM Bi-monthly, two times per month
1XM Monthly, one time per month
6XY Every two months, Six times a year
4XY Quarterly, four times per year
3XY Every four months, three times per year
2XY Every six months, two times per year

I. GENERAL CLEANING

Vendor will clean the Transit Hub seven days a week. The areas shall include all office areas, hallways, conference rooms, utility rooms, public areas, kitchen, restrooms, etc., excluding the areas where animals are housed.

A. All Janitorial Services, excluding floor buffing/waxing, carpet cleaning, and window cleaning:

1. $__________ per month for Transit Hub
B. 7XW Clean and empty ashtrays, cigarette urns, and empty wastepaper baskets , replacing liners when needed
C. 7XW Dust all exposed furniture, counter tops, and partition ledges and clean as necessary
D. 7XW Remove fingerprints and smudges from tops and edges, including counters, doors, partitions, cupboards and woodwork
E. 7XW Polish drinking fountains
F. 7XW Spot clean areas up to 6 inches around light switches and door handles G. 7XW Clean all lunchrooms, including furniture and equipment, and refill towel and soap dispensers as necessary
H. 7XW Remove all cob and spider webs as necessary
I. 5XW Empty all exterior trash cans in parking lot and around the building.

J. 1XW Dust and wipe work surfaces when items are cleared K. 1XW Dust and clean all horizontal surfaces less than five feet high, baseboards, windowsills, desks, and tabletops
72 AGENDA ITEM NO. 6.
29 L. 4XY Vacuum, dust and clean all wall vents, ceiling vents, Venetian blinds, and vertical blinds

II. WINDOWS

A. 7XW Spot clean unsightly smudges, spots, and smears on all doors with glass and glass in high-profile areas as needed.

B. 4XY Clean the outsides of the exterior windows for:

1. $__________per service for Transit Hub
C. 4XY Clean all interior windows for:

1. $__________per service for Transit Hub

III. FLOORS

Hard Surfaced and Resilient Floor Coverings

A. 7XW Sweep or dust mop all hard-surfaced floors
B. 7XW Wet mop all hard-surfaced floors
C. 1XM Buff all "resilient tiled/vinyl" floors for:

1. $__________per service for Transit Hub

D. 4XY Scrub and refinish "resilient tiled/vinyl" floors for:

1. $__________per service for Transit Hub
E. 2XY Strip and refinish "resilient tiled/vinyl" floors for:

1. $__________per service for Transit Hub

Carpeting

A. 7XW Vacuum and spot-clean all carpeted areas. Spot cleaning excludes drips trailing for a length of one foot or more and spills over two inches in diameter.

B. 4XY Clean/shampoo all common area carpets for:

1. $__________per service for Transit Hub

IV. RESTROOMS

This applies to all restrooms at the location.

A. 7XW Empty all trash receptacles
B. 7XW Thoroughly sweep and mop restroom floors
C. 7XW Thoroughly clean restrooms , including porcelain fixtures, showers, mirrors and sanitary napkin receptacles
D. 7XW Replenish dispensers with soap, toilet tissue, toilet seat covers, hand towels and sanitary napkins, and replace trash receptacle liners as needed* E. 7XW Wash all dispensers , including soap, toilet tissue seat covers, towels and sanitary napkins. Remove splash marks from walls, urinal, and toilet partitions F. 7XW Sanitize, disinfect, and deodorize all plumbing fixtures

*CITY is responsible for providing restroom supplies (paper, soap, deodorants) and trash receptacle liners.
73 AGENDA ITEM NO. 6.
30 Vendor shall provide all cleaning supplies and equipment and shall furnish a list of supplies to be used for janitorial services with their proposal. The vendor shall be responsible for verifying that cleaners being utilized at City Facilities are compatible with the surfaces being cleaned. City reserves the right to specify the type of supplies used.

Vendor shall supply the City with all Material Safety Data Sheets for the products used in the performance of janitorial services and will keep an updated MSDS file on site.

Complete basic janitorial service is to include the above schedule unless noted as “upon request”.

CLOVIS RECREATION CENTER
3495 Clovis Avenue

KEY DEFINITIONS

5XW Daily, five times per week
1XW Weekly, one time per week
2XM Bi-monthly, two times per month
1XM Monthly, one time per month
4XY Quarterly, four times per year
3XY Every four months, three times per
2XY Every six months, two times per year

I. GENERAL CLEANING

Vendor will clean office areas supporting the service areas unless otherwise specified in this agreement. Each of the floor, carpet and window services are to be invoiced separately from the following prices but must be included as “Basic Service” on Exhibit B.

A. All Janitorial Services, excluding floor buffing/waxing, carpet cleaning, and window cleaning:

1. $__________per month for Clovis Rec Center
B. 5XW Clean and empty ashtrays, cigarette urns, and empty wastepaper baskets, replacing liners when needed
C. 5XW Remove fingerprints and smudges from tops and edges, including counters, doors, partitions, cupboards and woodwork
D. 5XW Polish drinking fountains
E. 5XW Spot clean areas up to 12 inches around light switches and door handles F. 1XW Dust and wipe work surfaces when items are cleared. This service is completed on Fridays
G. 1XW Dust all horizontal surfaces less than five feet high, baseboards, windowsills, desks and tabletops
H. 1XW Dust and clean all bi-fold doors at teller windows.

I. 4XY Vacuum all wall vents, ceiling vents and Venetian blinds.

74 AGENDA ITEM NO. 6.
31 II. WINDOWS

A. 5XW Spot clean unsightly smudges, spots, and smears on all doors with glass as needed.

B. 4XY Clean the outsides of the exterior windows for:

1. $__________per service for Clovis Rec Center
C. 2XY Clean all interior/exterior windows for “Upon Request”:

1. $__________per service for Clovis Rec Center

III. FLOORS

Hard-Surfaced and Resilient Floor Coverings

A. 5XW Sweep or dust mop all hard-surfaced floors
B. 5XW Wet mop all hard-surfaced floors
C. 1XM Buff all "resilient tiled" floors for:

1. $__________per service for Clovis Rec Center
D. 4XY Scrub and refinish (ceramic is scrubbed only) "resilient tiled" floors for:

1. $__________per service for Clovis Rec Center
E. 2XY Strip and refinish (ceramic is scrubbed only) "resilient tiled" floors for:

1. $__________per service for Clovis Rec Center

Carpeting

A. 5XW Vacuum and spot-clean all carpeted areas. Spot cleaning excludes drips trailing for a length of one foot or more and spills over two inches in diameter.

B. 4XY Clean/shampoo all carpeted areas for:

1. $__________per service for Clovis Rec Center

IV. RESTROOMS

A. 5XW Empty all trash receptacles
B. 5XW Thoroughly sweep and mop restroom floors
C. 5XW Thoroughly clean restrooms , including porcelain fixtures, mirrors and sanitary napkin receptacles
D. 5XW Replenish dispensers with soap, toilet tissue, toilet seat covers, hand towels and sanitary napkins and replace trash receptacle liners as needed* E. 5XW Wash all dispensers , including soap, toilet tissue seat covers, towels and sanitary napkins. Remove splash marks from walls, urinal, and toilet partitions F. 5XW Sanitize, disinfect, and deodorize all plumbing fixtures

*CITY is responsible for providing restroom supplies (paper, soap, deodorants) and trash receptacle liners.

Vendor shall provide all cleaning supplies and equipment and shall furnish a list of supplies to be used for janitorial services with their proposal. The vendor shall be responsible for verifying that cleaners being utilized at City Facilities are compatible with the surfaces being cleaned. City reserves the right to specify the type of supplies used.

75 AGENDA ITEM NO. 6.
32 Vendor shall supply the City with all Material Safety Data Sheets for the products used in the performance of janitorial services and will keep an updated MSDS file on site.

Complete basic janitorial service is to include the above schedule unless noted as “upon request”.

PERSONNEL
1625 Shaw Avenue, Suite 103

KEY DEFINITIONS

5XW Daily, five times per week
1XW Weekly, one time per week
2XM Bi-monthly, two times per month
1XM Monthly, one time per month
4XY Quarterly, four times per year
3XY Every four months, three times per year
2XY Every six months, two times per year

I. GENERAL CLEANING

Vendor will clean all office areas, kitchen, and public areas unless otherwise specified in this agreement. Each of the floor, carpet and window services are to be invoiced separately from the following prices and must be included as “Basic Service” on Exhibit B.

A. All Janitorial Services, excluding floor buffing/waxing, carpet cleaning, and window cleaning:

1. $__________per month for Personnel.

B. 5XW Clean and empty ashtrays, cigarette urns, and empty wastepaper baskets , replacing liners when needed
C. 5XW Remove fingerprints and smudges from tops and edges, including counters, doors, partitions, cupboards and woodwork
D. 5XW Polish drinking fountains
E. 5XW Spot clean areas up to 12 inches around light switches and door handles F. 1XW Dust and wipe work surfaces when items are cleared. This service is completed on Fridays
G. 1XW Dust all horizontal surfaces less than five feet high, baseboards, windowsills, desks and tabletops
H. 4XY Vacuum all wall vents, ceiling vents and Venetian blinds.

II. WINDOWS

A. 5XW Spot clean unsightly smudges, spots, and smears on all doors with glass as needed.

B. 4XY Clean the outsides of the exterior windows for:

1. $__________per service for Personnel
C. 2XY Clean all interior/exterior windows for “Upon Request”:

1. $__________per service for Personnel
76 AGENDA ITEM NO. 6.
33 III. FLOORS

Hard-surfaced and Resilient Floor Coverings

A. 5XW Sweep or dust mop all hard-surfaced floors
B. 5XW Wet mop all hard-surfaced floors
C. 1XM Buff all "resilient tiled" floors for:

1. $__________per service for Personnel
D. 4XY Scrub and refinish (ceramic is scrubbed only) "resilient tiled" floors for:

1. $__________per service for Personnel
E. 2XY Strip and refinish (ceramic is scrubbed only) "resilient tiled" floors for:

1. $__________per service for Personnel

Carpeting

A. 5XW Vacuum and spot-clean all carpeted areas. Spot cleaning excludes drips trailing for a length of one foot or more and spills over two inches in diameter.

B. 4XY Clean/shampoo all carpeted areas for:

1. $__________per service for Personnel

IV. RESTROOMS

A. 5XW Empty all trash receptacles
B. 5XW Thoroughly sweep and mop restroom floors
C. 5XW Thoroughly clean restrooms, including porcelain fixtures, mirrors and sanitary napkin receptacles
D. 5XW Replenish dispensers with soap, toilet tissue, toilet seat covers, hand towels and sanitary napkins, and replace trash receptacle liners as needed* E. 5XW Wash all dispensers, including soap, toilet tissue seat covers, towels and sanitary napkins. Remove splash marks from walls, urinal, and toilet partitions F. 5XW Sanitize, disinfect, and deodorize all plumbing fixtures

*CITY is responsible for providing restroom supplies (paper, soap, deodorants) and trash receptacle liners.

Vendor shall provide all cleaning supplies and equipment and shall furnish a list of supplies to be used for janitorial services with their proposal. The vendor shall be responsible for verifying that cleaners being utilized at City Facilities are compatible with the surfaces being cleaned. City reserves the right to specify the type of supplies used.

Vendor shall supply the City with all Material Safety Data Sheets for the products used in the performance of janitorial services and will keep an updated MSDS file on site.

Complete basic janitorial service is to include the above schedule unless noted as “upon request”.

77 AGENDA ITEM NO. 6.
34 IT BUILDING
1625 Shaw Avenue, Suite 101

KEY DEFINITIONS

5XW Daily, five times per week
1XW Weekly, one time per week
2XM Bi-monthly, two times per month
1XM Monthly, one time per month
4XY Quarterly, four times per year
3XY Every four months, three times per year
2XY Every six months, two times per year

I. GENERAL CLEANING

Vendor will clean all office areas, kitchen, and public areas unless otherwise specified in this agreement. Each of the floor, carpet and window services are to be invoiced separately from the following prices and must be included as “Basic Service” on Exhibit B.

A. All Janitorial Services, excluding floor buffing/waxing, carpet cleaning, and window cleaning:

1. $__________per month for IT Building.

B. 5XW Clean and empty ashtrays, cigarette urns, and empty wastepaper baskets , replacing liners when needed
C. 5XW Remove fingerprints and smudges from tops and edges, including counters, doors, partitions, cupboards and woodwork
D. 5XW Polish drinking fountains
E. 5XW Spot clean areas up to 12 inches around light switches and door handles F. 1XW Dust and wipe work surfaces when items are cleared. This service is completed on Fridays
G. 1XW Dust all horizontal surfaces less than five feet high, baseboards, windowsills, desks and tabletops
H. 4XY Vacuum all wall vents, ceiling vents and Venetian blinds.

II. WINDOWS

A. 5XW Spot clean unsightly smudges, spots, and smears on all doors with glass as needed.

B. 4XY Clean the outsides of the exterior windows for:

1. $__________per service for IT Building
C. 2XY Clean all interior/exterior windows for “Upon Request”:

1. $__________per service for IT Building

III. FLOORS

Hard-surfaced and Resilient Floor Coverings

A. 5XW Sweep or dust mop all hard-surfaced floors
78 AGENDA ITEM NO. 6.
35 B. 5XW Wet mop all hard-surfaced floors
C. 1XM Buff all "resilient tiled" floors for:

1. $__________per service for IT Building
D. 4XY Scrub and refinish (ceramic is scrubbed only) "resilient tiled" floors for:

1. $__________per service for IT Building
E. 2XY Strip and refinish (ceramic is scrubbed only) "resilient tiled" floors for:

1. $__________per service for IT Building

Carpeting

A. 5XW Vacuum and spot-clean all carpeted areas. Spot cleaning excludes drips trailing for a length of one foot or more and spills over two inches in diameter.

B. 4XY Clean/shampoo all carpeted areas for:

1. $__________per service for IT Building

IV. RESTROOMS

A. 5XW Empty all trash receptacles
B. 5XW Thoroughly sweep and mop restroom floors
C. 5XW Thoroughly clean restrooms, including porcelain fixtures, mirrors and sanitary napkin receptacles
D. 5XW Replenish dispensers with soap, toilet tissue, toilet seat covers, hand towels and sanitary napkins, and replace trash receptacle liners as needed* E. 5XW Wash all dispensers, including soap, toilet tissue seat covers, towels and sanitary napkins. Remove splash marks from walls, urinal, and toilet partitions F. 5XW Sanitize, disinfect, and deodorize all plumbing fixtures

*CITY is responsible for providing restroom supplies (paper, soap, deodorants) and trash receptacle liners.

Vendor shall provide all cleaning supplies and equipment and shall furnish a list of supplies to be used for janitorial services with their proposal. The vendor shall be responsible for verifying that cleaners being utilized at City Facilities are compatible with the surfaces being cleaned. City reserves the right to specify the type of supplies used.

Vendor shall supply the City with all Material Safety Data Sheets for the products used in the performance of janitorial services and will keep an updated MSDS file on site.

Complete basic janitorial service is to include the above schedule unless noted as “upon request”.

79 AGENDA ITEM NO. 6.

CITY OF CLOVIS

CONTRACT SERVICE AGREEMENT
This Contract Services Agreement ("Agreement") is entered into between the City of Clovis, a California general law city ("City") and Environment Control ("Contractor ") with respect to the following recitals, which are a substantive part of this Agreement. This Agreement shall be effective on August I, 2025 ("Effective Date").

RECITALS
A. City desires to obtain Janitorial ("Services") more fully described in Exhibit A, and, if applicable, as further set forth in the proposal from Contractor attached as Exhibit B, which are incorporated herein by reference.

B. Contractor is engaged in the business of furnishing the Services and hereby warrants and represents that Contractor is qualified, experienced, and capable of performing the Services, and possesses any required licenses, certifications, security/bonding, and/or training necessary to perform the Services.

C. City desires to retain Contractor, and Contractor desires to provide the City with the Services, on the terms and conditions as set forth in this Agreement.

NOW, THEREFORE, in consideration of the promises and mutual agreements herein, City and Contractor agree as follows:

AGREEMENT

1. Scope of Services. Contractor shall perform the Services described in the Recitals and detailed in Exhibits A & B. Changes in the scope of Services, including the work performed and/or deliverables produced, shall be made in writing and particularly describe the changes in Services, including payment/costs and schedule/term, as applicable.

2. Priority and Conflicts; Exclusions. If the terms and requirements of this Agreement and/or Exhibit A conflict with Exhibit B, this Agreement and Exhibit A shall control. No contractual terms and/or conditions found in Exhibit B shall purport to waive, disclaim, or limit Contractor's liability, indemnification obligations, warranties, damages for breach or delay, or any security, bonding, or insurance requirements, and any such provisions shall have no force or effect with respect to this Agreement and the Services performed by Contractor.

3. Term of Agreement: Commencement of Services; Schedule. The term of this Agreement shall commence on August 1, 2025, and Contractor shall begin performing the Services on that date, unless otherwise instructed by City. This Agreement shall terminate on July 31, 2028, unless extended beyond that date by mutual consent of the Parties, for a period not exceeding 2 years. This Agreement may be terminated prior to the end of the term pursuant to Section 17 herein.

Contractor shall perform the Services according to the schedule set forth in Exhibits A and/or B, if applicable. If no schedule is set forth in Exhibits A and/or B, City and Contractor shall mutually agree on a schedule for performance of the Services and completion of any deliverables. The schedule shall be subject to modification based on the City's operational needs. City will notify Contractor in advance of any modification to the schedule.

Attachment 2
80 AGENDA ITEM NO. 6.

4. Payment for Services. City shall pay Contractor for the Services performed pursuant to this Agreement according to the rate(s) stated in Exhibit A or in Contractor's Proposal, which is set forth in Exhibit B, as applicable. The total amount paid by City to Contractor shall not exceed One million seven hundred fifty-six thousand six hundred five dollars and sixty-two cents ($1,756,605.62).

The foregoing is inclusive of all labor, equipment, materials, costs and expenses, taxes, and overhead. City shall pay Contractor for Services satisfactorily performed pursuant to this Agreement. Contractor shall submit monthly invoices to City containing detailed billing information regarding the Services provided and unless otherwise specified in Exhibit A, City shall tender payment to Contractor within thirty (30) days after receipt of invoice.

5. Independent Contractor Status. Contractor and its subcontractors shall perform the Services as independent contractors and not as officers, employees, agents or volunteers of City. Contractor is engaged in an independently established trade, occupation, or business to perform the Services required by this Agreement and is hereby retained to perform work that is outside the usual course of City's business.

Contractor is free from the control and direction of City in connection with the manner of performance of the work. Nothing contained in this Agreement shall be deemed to create any contractual relationship between City and Contractor's employees or subcontractors, nor shall anything contained in this Agreement be deemed to give any third party, including but not limited to Contractor's employees or subcontractors, any claim or right of action against City.

6. Contractor Representations; Standard of Care; Compliance with Law. Contractor represents that Contractor and any subcontractors utilized by Contractor are and will be qualified in the field for which Services are being provided under this Agreement and Contractor and any subcontractors are now, and will be throughout their performance of the Services under this Agreement, properly licensed, certified, secured/bonded, trained, and/or otherwise qualified and authorized to perform the Services required and contemplated by this Agreement, as may be required by law. Contractor and its subcontractors shall utilize the standard of care and skill customarily exercised by members of their profession, shall use reasonable diligence and best judgment while performing the Services, and shall comply with all applicable laws, regulations, and industry standards. Contractor shall comply with all Labor Code requirements for public works projects if applicable to Contractor's work under this Agreement.

7. Identity of Subcontractors. Contractor shall, before commencing any work under this Agreement, provide to City in writing: (a) the identity of all subcontractors, if any, Contractor intends to utilize in Contractor's performance of this Agreement; and (b) a detailed description of the full scope of work to be provided by such subcontractors. Contractor shall only employ subcontractors pre-approved by City and in no event shall Contractor replace an approved subcontractor without the advance written permission of City, with the understanding that City's permission will not be unreasonably withheld. Notwithstanding any other provisions in this Agreement, Contractor shall be liable to City for the performance of Contractor's subcontractors.

8. Subcontractor Provisions. Contractor shall include in its written agreements with its subcontractors, if any, provisions which: (a) impose upon the subcontractors the obligation to provide to City the same insurance and indemnity obligations that Contractor owes to City; (b) make clear that City intends to rely upon the reports, opinions, conclusions and other work product prepared and performed by subcontractors for Contractor; and (c) entitle City to impose upon subcontractors the assignment rights found elsewhere in this Agreement.

9. Power to Act on Behalf of City. Contractor is not acting as an agent of City and shall not have any right, power, or authority to create any obligation, express or implied, or make representations on behalf of City except as may be expressly authorized in advance in writing from time to time by City and then only to 2 81
AGENDA ITEM NO. 6.
the extent of such authorization.

10. Record Keeping; Reports. Contractor shall keep complete records showing the type of Services performed. Contractor shall be responsible and shall require its subcontractors to keep similar records. City shall be given reasonable access to the records of Contractor and its subcontractors for inspection and audit purposes. Contractor shall provide City with a working draft of all reports upon reasonable request by City and of all final reports prepared by Contractor under this Agreement.

11. Ownership and Inspection of Documents. All data, tests, reports, analyses, documents, records, conclusions, opinions, recommendations and other work product generated by or produced for Contractor or its subcontractors in connection with the Services, regardless of the medium, including physical drawings and materials recorded on computer discs or other electronic devices ("Work Product"), shall be and remain the property of City. City shall have the right to use, copy, modify, and reuse the Work Product as it sees fit.

Upon City's request, Contractor shall make available for inspection and copying all such Work Product and all Work product shall be turned over to City promptly at City's request or upon tennination of this Agreement, whichever occurs first. Contractor shall not release any Work Product to third parties without prior written approval of City. This obligation shall survive tennination of this Agreement and shall survive for four (4) years from the date of expiration or termination of this Agreement.

12. Confidentiality. All Work Product prepared and performed by and on behalf of Contractor in connection with the Services perfonned pursuant to this Agreement shall be kept confidential and shall be disclosed only to City, unless otheiwise provided by law or expressly authorized by City. Contractor shall not disclose or permit the disclosure of any confidential information acquired during performance of the Services, except to its agents, employees and subcontractors who need such confidential information in order to properly perform their duties relative to this Agreement. Contractor shall also require its subcontractors to be bound to these confidentiality provisions.

13. City Name and Logo. Contractor shall not use City's name or insignia, photographs relating to the City projects or work for which Contractor's services are rendered, or any publicity pertaining to the Contractor's Services under this Agreement in any magazine, trade paper, newspaper, television or radio production, internet website, social media, or other similar medium without the prior written consent of City.

14. Conflicts of Interest. Contractor warrants that neither Contractor nor any of its employees have an improper interest, present or contemplated, in the Services which would affect Contractor's or its employees' perfonnance of the Services and the Work Product produced. Contractor further warrants that neither Contractor nor any of its employees have real property, business interests or income that will be affected by the Services. Contractor covenants that no person having any such interest, whether an employee or subcontractor shall perform the Services under this Agreement. During the performance of the Services, Contractor shall not employ or retain the services of any person who is employed by the City or a member of any City Board or Commission.

15. Non-liability of Officers and Employees. No officer or employee of City shall be personally liable to Contractor, or any successors in interest, in the event of a default or breach by City for any amount which may become due Contractor or its successor, or for any breach of any obligation under the terms of this Agreement.

16. City Right to Employ Other Contractors. Unless Exhibit A specifically provides that the Services City seeks pursuant to this Agreement are exclusive to Contractor, this Agreement and performance of the Services are non-exclusive and City reserves the right to employ other contractors in connection with the Services while this Agreement is in effect.
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AGENDA ITEM NO. 6.

17. Termination of Agreement. This Agreement shall terminate as provided in Section 3, unless terminated earlier pursuant to the following:
a. Termination by City: For Convenience. City may at its discretion terminate this Agreement for convenience and without cause upon fourteen (14) days prior written notice to Contractor. Upon receipt of a termination notice pursuant to this subsection, Contractor shall promptly discontinue all Services affected, unless the notice directs otherwise.
b. Termination by City or Contractor: For Cause. Either party may terminate this Agreement upon ten (10) days prior written notice to the other party of a material breach, and a failure within that time period to cure or commence reasonable steps to cure the breach. c. Compensation to Contractor Upon Termination. Contractor shall be paid compensation for Services satisfactorily performed prior to notice of termination. As to any phase partially performed but for which the applicable portion of Contractor's compensation has not become due, Contractor shall be paid the reasonable value of its Services provided. However, in no event shall such payment when added to any other payment due under the applicable part of the work exceed the total compensation of such part as specified Section 4. In the event of termination due to Contractor's failure to perform in accordance with the terms of this Agreement through no fault of City, City may withhold an amount that would otherwise be payable as an offset to City's damages caused by such failure.
d. Effect of Termination. Upon termination of this Agreement, Contractor shall: (i) promptly discontinue all Services affected, unless the notice of termination directs otherwise; and (ii) deliver or otherwise make available to the City, without additional compensation, all Work Product and/or deliverables accumulated by the Contractor in performing this Agreement, whether completed or in process. Contractor may not refuse to provide such Work Product for any reason whatsoever.

18. Insurance. Contractor shall satisfy the insurance requirements set forth in Exhibit C.

19. Indemnity and Defense. Contractor hereby agrees to indemnify, defend and hold the City, its officials, officers, employees, agents, and volunteers harmless from and against all claims, demands, causes of action, actions, damages, losses, expenses, and other liabilities, (including without limitation reasonable attorney fees and costs of litigation) of every nature arising out of or in connection with the alleged or actual acts, errors, omissions or negligence of Contractor or its subcontractors relating to the performance of Services described herein to the fullest extent permitted by law, unless the injuries or damages are the result of City's sole negligence or willful misconduct, subject to any limitations imposed by law. Contractor and City agree that said indemnity and defense obligations shall survive the expiration or termination of this Agreement for any items specified herein that arose or occurred during the term of this Agreement.

20. Taxes. Contractor agrees to pay all taxes, licenses, and fees levied or assessed by any governmental agency on Contractor incident to the performance of Services under this Agreement, and unemployment and workers' compensation insurance, social security, or any other taxes upon the wages of Contractor, its employees, agents, and representatives. Contractor agrees to obtain and renew an annual business tax certificate from City and pay the applicable annual business registration tax to City during the term of this Agreement.

21. Assignment. Neither this Agreement nor any duties or obligations hereunder shall be assignable by Contractor without the prior written consent of City. In the event of an assignment to which City has consented, the assignee shall agree in writing to personally assume and perform the covenants, obligations, and agreements herein contained. In addition, Contractor shall not assign the payment of any monies due 4 83
AGENDA ITEM NO. 6.

Contractor from City under the terms of this Agreement to any other individual, corporation or entity. City retains the right to pay any and all monies due Contractor directly to Contractor.

22. Form and Service of Notices. Any and all notices or other communications required or pennitted by this Agreement or by law to be delivered to, served upon, or given to either party to this Agreement by the other party shall be in writing and shall be deemed properly delivered, served or given by one of the following methods:
a.
delivery.

Personally delivered to the party to whom it is directed. Service shall be deemed the date of b. Delivered by e-mail to a known address of the party to whom it is directed provided the e- mail is accompanied by an acknowledgment of receipt by the other party. Service shall be deemed the date of acknowledgement.
c. Delivery by a reliable overnight delivery service, ex., Federal Express, receipted, addressed to the addressees set forth below the signatories to this Agreement. Service shall be deemed the date of delivery.
d. Delivery by deposit in the United States mail, first class, postage prepaid. Service shall be deemed delivered ninety-six (96) hours after deposit.

23. Entire Agreement. This Agreement, including the Exhibits and any other attachments, represents the entire Agreement between City and Contractor and supersedes all prior negotiations, representations or agreements, either written or oral with respect to the subject matter herein. This Agreement may be amended only by written instrument signed by both City and Contractor.

24. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns.

25. Authority. The signatories to this Agreement warrant and represent that they have the legal right, power, and authority to execute this Agreement and bind their respective entities. Evidence of Consultant's authority is attached as Exhibit D.

26. SeverabiHty. In the event any term or provision of this Agreement is declared to be invalid or illegal for any reason, this Agreement will remain in full force and effect and will be interpreted as though such invalid or illegal provision were not a part of this Agreement. The remaining provisions will be construed to preserve the intent and purpose of this Agreement and the parties will negotiate in good faith to modify any invalidated provisions to preserve each party's anticipated benefits.

27. bpplicable Law and Interpretation and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. The language of all parts of this Agreement shall, in all cases, be construed as a whole, according to its fair meaning, and not strictly for or against either party. This Agreement is entered into by City and Contractor in the County of Fresno, California. Contractor shall perfonn the Services required under this Agreement in the County of Fresno, California. Thus, in the event of litigation, venue shall only lie with the appropriate state or federal court in Fresno County.

28. .Amendments and Waiver. This Agreement shall not be modified or amended in any way, and no provision shall be waived, except in writing signed by the parties hereto. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. Failure of either 5 84
AGENDA ITEM NO. 6.
party to enforce any provision of this Agreement shall not constitute a waiver of the right to compel enforcement of the remaining provisions of this Agreement.

29. Third Party Beneficiaries. Nothing in this Agreement shall be construed to confer any rights upon any party not a signatory to this Agreement.

30. Execution in Counterparts. This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy or an original, with all signatures appended together, shall be deemed a fully executed Agreement.
3 1. Alternative Dispute Resolution. If a dispute arises out of or relating to this Agreement, or the alleged breach thereof, and if said dispute cannot be settled through negotiation, the parties agree first to try in good faith to settle the dispute by non-binding mediation before resorting to litigation. The mediator shall be mutually selected by the parties, but in case of disagreement, the mediator shall be selected by lot from among two nominations provided by each party. All costs and fees required by the mediator shall be split equally by the parties, otherwise each party shall bear its own costs of mediation. If mediation fails to resolve the dispute within thirty (30) days, either party may pursue litigation to resolve the dispute.

Demand for mediation shall be in writing and delivered to the other party to this Agreement.

A demand for mediation shall be made within reasonable time after the claim, dispute or other matter in question has arisen. In no event shall the demand for mediation be made after the date when institution of legal or equitable proceedings based on such a claim, dispute or other matter in question would be barred by Califomia statues of limitations.

32. Non-Discrimination. Contractor shall not discriminate on the basis of any protected class under federal or State law in the provision of the Services or with respect to any Contractor employees or applicants for employment. Contractor shall ensure that any subcontractors are bound to this provision. A protected class, includes, but is not necessarily limited to race, color, national origin, ancestry, religion, age, sex, sexual orientation, marital status, and disability.

33. Performance Requirements. Notwithstanding, and in addition to the provisions of, Section 17 of this Agreement, if the Services performed hereunder are not in conformity with the requirements of this Agreement and other pertinent documents, City shall have the right to require Contractor to coJTect the work in conformity with the requirements of this Agreement at no additional increase in the payment to Contractor. Contractor shall promptly correct the work rejected by City for failing to conform to the requirements of the Agreement. Remedy for non-compliance or non-performance shall commence within 24 hours of notice. City shall also have the right to require Contractor to take all necessary steps to ensure future performance of the Services in conformity with the requirements of this Agreement. In the event Contractor fails to correct the work or fails to take necessary steps to ensure future performance of the Services in conformity with the requirements of this Agreement, City shall have the right to immediately terminate this Agreement for default.

34. Licensing. Contractor shall maintain the following license throughout the performance of this Agreement: Class NA. Contractor shall also obtain and maintain a City of Clovis Business Tax Certificate prior to commencing performance of the Services.

35. Payment Bond. Wben required by applicable law, including Civil Code section 9550, prior to commencing any portion of the Services, the Contractor shall apply for and furnish City a payment bond for its portion of the Services which shall cover 100% payment for all obligations arising under the Agreement and guaranteeing the payment in full of all claims for labor performed and materials supplied for the Services. Only bonds executed by admitted Surety insurers as defined in Code of Civil Procedure section 6 85
AGENDA ITEM NO. 6.
995. 120 shall be accepted. The surety insurers must, unless otherwise agreed to by City in writing, at the time of issuance of the bonds, have a rating not lower than "A-" as rated by A.M. Best Company, Inc. or other independent rating companies. City reserves the right to approve or reject the surety insurers selected by Contractor and to require Contractor to obtain bonds from surety insurers satisfactory to City.

36. Perfonnance Bond. Prior to commencing any portion of the Services, the Contractor shall apply for and furnish City a perfonnance bond for its portion of the Services which shall cover 100% faithful performance of all obligations arising under the Agreement. Only bonds executed by admitted Surety insurers as defined in Code of Civil Procedure section 995. I 20 shall be accepted. The surety insurers must, unless otherwise agreed to by City in writing, at the time of issuance of the bonds, have a rating not lower than "A-" as rated by A.M. Best Company, Inc. or other independent rating companies. City reserves the right to approve or reject the surety insurers selected by Contractor and to require Contractor to obtain bonds from surety insurers satisfactory to City.

37. Delay Damages. Time is of the essence with respect to this Agreement and the Services perfonned by Contractor. Contractor's failure to timely complete the Services under this Agreement shall result in the assessment of delay damages at the rate of $50.00 per day for each calendar day the Services remain unfinished beyond the Completion Date or Services remains incomplete beyond any phase or milestone identified in the schedule as being subject to Delay Damages. The actual occurrence of damages and the actual amount of the damages which City would suffer for such delayed completion of the Services are impracticable and extremely difficult to calculate. Damages which City would suffer in the event of such delay include, but are not limited to, loss of the use of the other contractor's work and the project, disruption of activities, costs of administration and supervision, and the incalculable inconvenience and loss suffered by the public. Accordingly, the parties agree that the amount set forth herein shall be presumed to be the amount of damages which City shall directly incur for each calendar day that completion of the Services are delayed.

38. Prevailing Wages; Apprenticeship. When the Services constitute a public work under the Labor Code, the Services shall be perfonned in accordance with the provisions of Section I 770 et seq. of the Labor Code of the State of California, and all other applicable provisions concerning public works projects, which are hereby incorporated by reference and made a part hereof. Contractor shall be responsible for the payment of prevailing wages in accordance with State and Federal law. Contractor shall further be responsible for ensuring any subcontractors comply with any requirements for the payment of prevailing wages in accordance with State and Federal law, if applicable. The Contractor and any subcontractor under the Contractor as a penalty to the Owner shall forfeit not more than Two Hundred Dollars ($200.00) for each calendar day or portion thereof for each worker paid less than the stipulated prevailing rates for such work or crafr in which such worker is employed. The difference between such stipulated prevailing wage rates and the amount paid to each worker for each calendar day or portion thereof for which each worker was paid less than the stipulated prevailing wage rate shall be paid to each worker by the Contractor. Contractor shall comply with all requirements and obligations relating to apprentices, apprenticeships, and/or apprenticeable crafts or trades, as applicable, including but not limited to Labor Code section 1775.5. Contractor shall register with the Department of Industrial Relations, if required. [Signature Page Follows]
7 86
AGENDA ITEM NO. 6.

Now, therefore, the City and Contractor have executed this Agreement on the date(s) set forth below.

CONTRACTOR
By: ------------
Date: --------
Party Identification and Contact Infonnation:

Contractor
Environment Control
Attn: Manuel Lopez
Director of Sales
3065 N. Sunnyside Ave
Fresno, CA 93727
559-456-9791
file:///J:\WDOCS\00601\037\AGT\00774831.DOC
8 CITY OF CLOVIS
By:-----------
Andrew Haussler, City Manager
Date: _________ _
City of Clovis
General Services- Purchasing
Attn: Stephen Frankian
Facilities Maintenance & Purchasing Manager
1033 Fifth Street
Clovis, CA 93612
stephenf@clovis�qy
559-324-2705
ATTEST
Briana Parra, City Clerk

APPROVED AS TO FORM
-----� City Attorney
87 AGENDA ITEM NO. 6.

EXHIBIT A

DESCRIPTION OF SERVICES

SCOPE OF SERVICES
Provide daily, weekly or as needed janitorial services to the City maintained facilities.

COMPENSATION AND RATES
Contractor shall be compensated according to the following rates/fees:

Year One
Total Monthly Billing (Basic Service)
Annual Billing (Basic Service)
Annual Billing (Upon Request Services)
Total Annual Billing
Year Two
Total Monthly Billing (Basic Service)
Annual Billing (Basic Service)
Annual Billing (Upon Request Services)
Total Annual Billing
Year Three
Total Monthly Billing (Basic Service)
Annual Billing (Basic Service)
Annual Billing (Upon Request Services)
Total Annual Billing
$46,081.91
$552,982.92
$19,090.00
$572,072.92
$47,003.52
$564,042.24
$19,471.80
$583,514.04
$48,413.56
$580,962.72
$20,055.94
$601,018.66
These rates/fees represent the total cost for all Services provided under this Agreement, including labor, equipment, materials, costs and expenses, taxes, and overhead, to be paid for Services satisfactorily perfonned.

Total compensation, including expense reimbursement, shall not exceed:

CONTRACT TOTAL: $1,756,605.62
9 88
AGENDA ITEM NO. 6.

SECURITY BOND
Contractor will have access to sensitive and confidential information during the performance of the Services.

Prior to commencing any portion of the Services, Contractor shall apply for and furnish to City a bond in the amount of Fifty-five thousand two hundred ninety-eight dollars and twenty-nine cents ($55,298.29) to protect City against loss related to such sensitive and confidential information. Only bonds executed by admitted Surety insurers as defined in Code of Civil Procedure section 995.120 shall be accepted. The surety insurers must, unless otherwise agreed to by City in writing, at the time of issuance of the bonds, have a rating not lower than "A-" as rated by A.M. Best Company, Inc. or other independent rating companies. City reserves the right to approve or reject the surety insurers selected by Contractor and to require Contractor to obtain bonds from surety insurers satisfactory to City.

DELAY DAMAGES
Time is of the essence with respect to this Agreement and the Services to be performed by Contractor.

Contractor's failure to timely perform the Services under this Agreement or failure to meet the benchmarks and delivery dates set forth in the schedule shall result in the assessment of delay damages at the rate of $50.00 per day for each calendar day beyond the respective benchmark and delivery dates that the Services remain incomplete or not fully performed. The actual occurrence of damages and the actual amount of the damages which City would suffer for such delayed completion of the Services are impracticable and extremely difficult to calculate. Damages which City would suffer in the event of such delay include, but are not limited to, loss of the use of other contractor's work, disruption of activities, costs of administration and supervision, and the incalculable inconvenience and loss suffered by the public. Accordingly, the parties agree that the amount set forth herein shall be presumed to be the amount of damages which City shall directly incur for each calendar day that completion of the Services is delayed. 89 AGENDA ITEM NO. 6.

EXHIBIT B

CONTRACTOR'S PROPOSAL

JANITORIAL SERVICES PROPOSAL
The undersigned vendor declares that he/she has read ihe Request for Proposals for Janitorial Services, the general requirements and specifications, that he/she has determined the conditions affecting the proposal and agrees that if the proposal is accepted and a contract or purchase order is awarded, to furnish for the contract period janitorial services for the specified buildings for the following charges. Charges shall be the total of ill! costs necessary, including tax, to perform janitorial services. Unless the service is identified as "UPON REQUEST," the "per service" amount is to be multiplied by the annual frequency (e.g., Monthly, 2XY, 4XY) and included in the (BJ Annual Basic Service column.
(A) (8) (C)
Monthly Annually Basic Annual Total
Basic Service Service 'Upon Request"
(Windows, Bldg.

Wash)
First :itear of Contract:
(8/1/25 to 7/31/26)
CIVIC CENTER+ MISC $ 6 494.94 $ 77,939.28 $ 1 500.00
PUBLIC SAFETY FACILITY+ MISC $ -1-1 760.00 $ 141,120.00 O&M SERVICE CENTER +MISC $ 8 578.33 $ 102,939.96 $ 7,200.00 SENIOR CENTER $ 1,892.00 $ 22,704.00 $ 240.00
COMMUNITY RESTROOMS $ 2 040.00 $ 24,480.00
FIRE DEPT (LIND & Stations) $ 8 320.00
MISS WINKLES $ 2,543.32 $ 30,519.84
LANDMARK SQUARE $ 5 995.00 $ 71 940.00 $ 1,200.00
TRANSIT HUB $ 2,773.32 $ 33,279.84 $ 0.00
CLOVIS REC CENTER $ 1 965.00 $ 23,580.00 $ 150.00
PERSONNEL $ 795.00 $ 9 540.00 $ 240.00
IT BUILDING $ 1,245.00 $ 14,940.00 $ 240.00
TOTAL: $ 46 081.91 $ 552,982.92 $ 19,090.00
Second '.llear of Contract:
(8/1 /26 to 7 /31 /27)
CIVIC CENTER+ MISC $ 6 624.83 $ 79 497.96 $ 1,530.00
PUBLIC SAFETY FACILITY+ MISC $ 11,995.20 $ 143,942.40
O&M SERVICE CENTER +MISC $ 8 749.89 $ 104,998.68 $ 7 344.00 SENIOR CENTER $ -1 929.84 $ 23,158.08 $ 244.80
COMMUNITY RESTROOMS $ 2,080.80 $ 24,969.60
FIRE DEPT (LIND & Stations) $ 8 486.40
11 90
AGENDA ITEM NO. 6.

MISS WINKLES $ 2,594.18 $ 31,130.23
LANDMARK SQUARE $ 6 114.90 $ 73,378.80 $ 1,224.00
TRANSIT HUB $ 2,828.78 $ 33,945.36 $ 0.00
CLOVIS REC CENTER $ 2,004.30 $ 24,051.60 $ 153.00
PERSONNEL $ 810.90 $ 9,730.80 $ 244.80
IT BUILDING $ 1,269.90 $ 15,238.80 $ 244.80
TOTAL: $ 47,003.52 $ 564,042.24 $ 19 471.80
Third )!'.ear of Contract:
(8/1/27 to 7/31/28)
CIVIC CENTER+ MISC $ 6,823.57 $ 81,882.89 $ 1 575.90
PUBLIC SAFETY FACILITY+ MISC $ 12,355.05 $ 148,260.67
O&M SERVICE CENTER +MISC $ 9,012.38 $ 108,148.64 $ 7,564.32 SENIOR CENTER $ 1,987.73 $ 23,852.82 $ 252.14
COMM UNITY RESTROOMS $ 2,143.22 $ 25,718.68
FIRE DEPT (LIND & Stations) $ 8 740.99
MISS WINKLES $ 2,672.00 $ 32,064.13
LA 'DMARK SQUARE $ 6,298.34 $ 75,580.16 $ 1,260.72
TRANSIT HUB $ 2,913.64 $ 34,963.72 $ 0.00
CLOVIS REC CENTER $ 2,064.42 $ 24 773.14 $ 157.59
PERSONNEL $ 835.22 $ 10,022.72 $ 252.14
IT BUILDING $ 1,307.99 $ 15,695.96 $ 252.14
TOTAL: $ 48,413.56 $ 580,962.72 $ 20,055.94
3 year grand total (A) + (B) + (C) = $ 1,756,605.62
Rate for hourly non-contract service$ 55.00 hr. Minimum call back? Y N 1.0 hrs.

Rate for bio cleanup (feces, blood, etc.)$ 75.00 hr. Minimum call back? Y N 1.0 hrs.

Basis by which changes in the scope of work may be negotiated:

In the event unforeseen state of federal laws mandate future wage, insurance, or comQliance increases beyond our control, contract Qrices will be adjusted ugon mutual agreement between Environment Control and Citt of Clovis.
91 AGENDA ITEM NO. 6.

EXHIBIT C

INSURANCE REQUIREMENTS
Prior to commencement of the Services, Contractor shall take out and maintain at its own expense the insurance coverage required by this Exhibit C. Contractor shall cause any subcontractor with whom Contractor contracts for the performance of Services pursuant to this Agreement to take out and maintain equivalent insurance coverage. Said insurance shall be maintained at all times during Contractor's perfonnance of Services under this Agreement, and for any additional period specified herein. All insurance shall be placed with insurance companies that are licensed and admitted to conduct business in the State of California and are rated at a minimum with an "A:Vll" by A.M. Best Company, unless otherwise acceptable to the City.
a. Minimum Limits oflnsurance. Contractor shall maintain the following types of insurance with limits no less than specified:
(i) General Liability Insurance (including operations, products and completed operations coverages) in an amount not less than $2,000,000.00 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (ii) Worker's Compensation Insurance as required by the State of California. (iii) Automobile Liability Insurance in an amount not less than $1,000,000 per accident for bodily injury and property damage.
(iv) Umbrella or Excess Liability. In the event Contractor purchases an Umbrella or Excess insurance policy(ies) to meet the "Minimum Limits oflnsurance," this insurance policy(ies) shall "follow form" and afford no less coverage than the primary insurance policy(ies). In addition, such Umbrella or Excess insurance policy(ies) shall also apply on a primary and non-contributory basis for the benefit of the City, its officers, officials, employees, agents and volunteers.

If Contractor maintains higher limits than the minimums shown above, the City shall be entitled to coverage at the higher limits maintained.
b. Other Insurance Provisions. The general liability policy is to contain, or be endorsed to contain, the following provisions:
(i) The City, its officers, officials, employees, agents, and volunteers are to be covered as insured's with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations.

General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33 or CG 20 38; and CG 20 37 forms if later revisions used).
(ii) For any claims related to the Services performed pursuant to this Agreement, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officers, 12 92
AGENDA ITEM NO. 6.
officials, employees, agents or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.
(iii) Each insurance policy required by this section shall be endorsed to state that the City shall receive written notice at least thirty (30) days prior to the cancellation, non-renewal, or material modification of the coverages required herein.
(iv) Contractor grants to the City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance.

Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(v) Any deductibles or self-insured retentions must be declared to and approved by the City of Clovis Risk Services. The City may require the Contractor to purchase coverage with a lower deductible or retention or provide proofofability to pay losses and related investigations, claim administration, and defense expenses within the retention.
c. Evidence of Coverage. Contractor shall deliver to City written evidence of the above insurance coverages, including the required endorsements prior to commencing Services under this Agreement; and the production of such written evidence shall be an express condition precedent, notwithstanding anything to the contrary in this Agreement, to Contractor's right to be paid any compensation under this Agreement. City's failure, at any time, to object to Contractor's failure to provide the specified insurance or written evidence thereof (either as to the type or amount of such insurance), shall not be deemed a waiver of City's right to insist upon such insurance later. d. Maintenance of Insurance. If Contractor fails to furnish and maintain the insurance required by this section, City may (but is not required to) purchase such insurance on behalf of Contractor, and the Contractor shall pay the cost thereof to City upon demand, and City shall furnish Contractor with any infonnation needed to obtain such insurance. Moreover, at its discretion, City may pay for such insurance with funds otherwise due Contractor under this Agreement. e. Subcontractors. If the Contractor should subcontract all or any portion of the work to be performed in this Agreement, the Contractor shall cover the subcontractor, and/or require each subcontractor to adhere to all the requirements contained herein. Similarly, any cancellation,_lapse, reduction or change of subcontractor's insurance shall have the same impact as described above. f. Svecial Risks or Circumstances. The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circu:nstances.
g. Indemnity and Defense. Except as otherwise expressly provided, the insurance requirements in this section shall not in any way limit, in either scope or amount, the indemnity and defense obligations separately owed by Contractor to City under this Agreement. 13 93
AGENDA ITEM NO. 6.

May 5, 2025
Stephen Frankian
City of Clovis
1033 Fifth Street
Clovis, Ca. 93612

EXHIBITD

SIGNING AUTHORITY
Environment Control & A Complete Building Maintenance Company \ ndla J License #liiL l O l27655 �
Re: fanitoriat Contract Authorization
Stephen,
This letter is to fonnally authorize Manuel Lopez, Director of Sales and Brian Green President to sign the Janitorial Contract with the City of Clovis representing Environment Control Central California.

Respectfully,
Manuel Lopez
Director of Sales
Cc: Brian Green, President
14 94
AGENDA ITEM NO. 6.

TO: Mayor and City Council
FROM: General Services Department
DATE: June 2, 2025
SUBJECT: General Services – Approval – Res. 25 -____, Approval of a Memorandum of Understanding between the City of Clovis and the Confidential Technical and Financial Professional.

ATTACHMENTS: 1. Res. 25-____, and MOU

RECOMMENDATION
For the City Council to approve a resolution authorizing a successor Memorandum of Understanding (MOU) between the City of Clovis and the C onfidential Technical and Financial Professionals (CTFP) for the term of July 1, 2025, through June 30, 2028.

EXECUTIVE SUMMARY
City negotiators have recently concluded the meet and confer process with representa tives of the CTFP bargaining unit for a successor MOU. Council authorization is required to implement the proposed amendments to the CTFP MOU.

BACKGROUND
The 2022-2025 MOU between the City and CTFP expires June 30, 2025. The City’s negotiating team and CTFP representatives have recently concluded negotiations for a successor MOU. A summary of the changes in the proposed MOU is below.

 Salary increases as follows:
o FY 2025-2026: 3.0% wage increase
o FY 2026-2027: 2.0% wage increase
o FY 2027-2028: 2.0% wage increase
 In addition to the wage increase above, the following positions will receive market based increases as follows:
o Information Technology Analyst: 6.60%
o Senior Accountant: 7.0%
o Senior Information Technology Specialist: 3.84%
 Increased cap on certification pay from $150/month to $200/month.  Increased the Finance Certification stipend from $200/month to $300/month. 95 AGENDA ITEM NO. 7.
 Increased Payroll Certification pay from $100/month to $150/month.  Increased bilingual pay stipend from $100/month to $150/month.

The CTFP membership ratified the terms of the proposed MOU on or about May 20, 2025.

FISCAL IMPACT
The proposed amendments to the CTFP MOU will result in an increase in costs for salary and incentives of approximately $690,000 over the next three (3) years, which will be budgeted during the term of the agreement.

REASON FOR RECOMMENDATION
The proposed 2025 – 2028 MOU between the City and CTFP maintains reasonable wages and working conditions related to the labor market for employees in the CTFP bargaining unit. Prior to its implementation, the proposed MOU must be approved by City Council resolution. The proposed amendments are within the financial parameters authorized by the City Council and will preserve the City’s ability to attract and retain qualified personnel.

ACTIONS FOLLOWING APPROVAL
City staff and CTFP representatives will sign the proposed 2025- 2028 MOU. Staff will implement the modifications within the new MOU.

CONFLICT OF INTEREST
None.

Prepared by: Amy Hance, General Services Director

Reviewed by: City Manager AH
96 AGENDA ITEM NO. 7.

RESOLUTION 25-

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS ADOPTING A

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF CLOVIS AND THE

CONFIDENTIAL TECHNICAL AND FINANCIAL PROFESSIONALS

BARGAINING UNIT

WHEREAS, a Memorandum of Understanding exists between the City of Clovis and the Confidential Technical and Financial Professionals (the Parties); and,

WHEREAS, the Memorandum of Understanding expires on June 30, 2025; and,

WHEREAS, an agreement has been reached between the Parties for a successor Memorandum of Understanding; and,

WHEREAS, the proposed CTFP Memorandum of Understanding 2025 - 2028 and side letters are attached as Attachment A.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Clovis hereby adopts the Memorandum of Understanding between the City of Clovis and the Confidential Technical and Financial Professionals Bargaining Unit for the term of July 1, 2025, through June 30, 2028.

* * * * * *

The foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on June 2, 2025, by the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: June 2, 2025

___________________________ __________________________ Mayor City Clerk

Attachment 1
97 AGENDA ITEM NO. 7.

MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF CLOVIS AND

THE CONFIDENTIAL TECHNICAL AND FINANCIAL

PROFESSIONALS
July 1, 2025, through June 30, 2028

ATTACHMENT A
98 AGENDA ITEM NO. 7.

TABLE OF CONTENTS
Section Title Page

Introduction ............................................................................................. 1

1. Unit Description ...................................................................................... 1

2. Purpose .................................................................................................. 2

3. City Rights .............................................................................................. 2

4. Employee Rights ..................................................................................... 3

5. Union Access .......................................................................................... 3

6. Non-Discrimination ................................................................................. 4

7. Wage Scale and Retirement Contributions ............................................. 4

8. Health, Life and Dental Insurance Compensation ................................... 6

9. Holidays .................................................................................................. 9

10. Sick Leave ............................................................................................ 10

11. Family Illness Leave ............................................................................. 12

12. Vacation ................................................................................................ 13

13. Overtime ............................................................................................... 13

14. Specialty Pay ........................................................................................ 14

15. Compensatory Time ............................................................................. 16

16. Bereavement Leave .............................................................................. 16

17. Leave of Absence ................................................................................. 17

18. Minimum Callback Pay ......................................................................... 18

19. Standby Time ........................................................................................ 18

20. Mileage ................................................................................................. 19

21. Jury Duty ............................................................................................... 19

22. Grievance Procedure ............................................................................ 19

23. Lay-Off .................................................................................................. 23

24. Fitness for Duty Examinations .............................................................. 24

25. Military Leave ........................................................................................ 25

26. Professional Development Incentive ..................................................... 25

27. Time Bank ............................................................................................. 26

28. Workweek ................................ ................................ ................................ ... 27

29. Flexible Work Schedules ...................................................................... 27

30. Maintenance of Operations ................................................................... 27

31. Conclusively .......................................................................................... 27

32. Past Practices ....................................................................................... 28

33. Release Time ........................................................................................ 28

34. Sole Agreement .................................................................................... 28

35. Term of Memorandum of Understanding .............................................. 29

99 AGENDA ITEM NO. 7.
1 Introduction

The representatives of the City of Clovis (City) and the representatives of the Clovis Technical and Financial Professionals (CTFP) having met and conferred in good faith, have mutually agreed to recommend to the City Council of the City of Clovis and to the general membership of the bargaining unit that the following Memorandum of Understanding (MOU) be adopted and that the wages, hou rs, and other terms and conditions of employment in this exclusive agreement be implemented.

1. Unit Description

A. Recognition of Exclusive Representative : The City agrees to acknowl edge, pursuant to Sections 3500 et seq of the California Government Code, CTFP as the exclusive recognized employee organiza tion representing full-time non-management, permanent and probationary confidential, technical and financial employees, and certain part-time/extra help employees listed in subsection B below, until such time as CTFP fails to obtain a majority of the vote of the employees in that bargaining unit during a decertification election. As the exclusive recognized employee organization, CTFP shall have the right and obligation t o meet and confer and reach agreement with the City regarding the determination of wages, hours, and other terms and conditions of employment for employees represented by the CTFP organization. Nothing in this article shall be construed as violative of any requirement or provision of the Meyers - Milias-Brown Act.

B. Description of the Bargaining Unit : The unit shall consist of all full-time and probationary employees (hereafter referred to as “FT”) in the following classifications:

1. Accountant

2. Finance Business Systems Analyst

3. Information Technology Analyst

4. Info Technology Cybersecurity Analyst

5. Information Technology Specialist

6. Information Technology Technician

7. Lead Accounting Systems Technician

8. Senior Accountant

9. Senior Accounting Systems Technician

10. Senior Information Technology Analyst

11. Senior Information Technology Specialist

The unit shall also consist of all part -time/extra-help and probationary employees (hereafter referred to as “PT”) in the following classifications:

1. Accounting Intern 2. Finance Analyst - Contract

Extra help PT employees possess at will employment status, have no right to appeal upon termination, and are only paid for hours worked.

Sections and subsections of this MOU shall apply to both FT and PT employees if not otherwise specified.

C. New classifications approved by the City Council and determined to be appropriately placed within this unit shall automatically become part of this unit upon such 100
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2 determination and shall immediately be covered by the terms of this MOU. The City shall notify CTFP in writing whenever new classifications are assigned to the CTFP bargaining unit. Such notification shall be provided prior to Council adoption of a new classification.

D. Classification Review:
1) An employee may request classification review of the employee’s position by submitting such a request, in writing, to the Department Head. Such request shall set forth the specific reasons for the classification review. 2) If the Department Head agrees that a classification review is appropriate, the Department Head shall require the employee to complete a classification review questionnaire. The employee’s completed questionnaire will be reviewed by the employee’s Supervisor and Department Head for completeness and accuracy . Within forty-five (45) days of the employee’s submittal of a completed questionnaire, the Department Head will complete the employee’s review and transmit the questionnaire to the Personnel/Risk Manager to conduct the classification review. 3) The Personnel/Risk Manager or assigned staff shall conduct the classification review and submit a report of findings and recommendations to the Department Head and City Manager. The classification review will be completed within ninety (90) days of receipt of the completed classification review questionnaire except in unusual circumstances. When unusual circumstances arise, the City and the employee will establish a mutually acceptable completion date for the classification review.

2. Purpose
It is the purpose of this MOU to provide for a harmonious relationship between the City and the employees covered by this MOU, and to provide an orderly and equitable method of resolving any differences which may arise regarding wages, hours and other terms and conditions of employment. Nothing in this MOU shall preclude City from recognizing in accordance with City policy any employ ee whose performance is determined by City to be outstanding.

3. City Rights
Notwithstanding any of the items agreed to herein, nothing in this MOU is intended to limit the management rights of the City, including the following specific rights:
1) Direct the work of its employees.
2) Hire, promote, demote, transfer, assign and classify employees within the City, and to determine the mission of its divisions and departments, and its budget, organization, and number of employees.
3) Discipline employees according to applicable regulations and MOU provisions.
4) Take actions as may be necessary to carry out the mission of the agency in emergencies.
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3 5) Determine the methods, means and personnel by which operations are to be carried on.
6) Determine its budget, organization, merits, necessity and level of any activity or service provided to the public.

4. Employee Rights

Employees of the City shall have the right to form, join, and participate in the activities of employee organizations of their own ch oosing for the purpose of representation on all matters of employer-employee relations. Employees of the City shall also have the right to refuse to join or participate in the activities of employee organizations and shall have the right to represent thems elves individually in their employment relations with the City.

5. Union Access

The City and CTFP agree on the procedures for administering Assembly Bill 119 (AB 119) Union Access for the Associations’ represented employees that are newly hired and for existing employees.

Access to employee new hire orientations
o At least ten (10) days prior to the new hire orientation the Union President will receive an e-mail notification of the orientation date and time. Only one notification will be sent out. The Union will be responsible for attending the orientation. Personnel will not follow up after the first notification. o The amount of Union Representatives present during the orientation is limited to two representatives.
o Time allotted for union access during the orientation will be 15 minutes. The total time that the Union representativ e spends away from work shall not exceed 45 minutes.
o Orientations are usually on the 1st and 16th of the month. If the 1st or the 16th is on a weekend or a holiday the orientation will be on the first working day after the 1st or 16th.
o The City will reserve the right to hold the orientations on different days in case of an unusual situation.
o If mutually agreed upon the ten-day notification can be reduced to allow the new hire an earlier start date.
o Orientation time may vary depending on staffing level s and number of employees attending the orientation.

Access to new hire employee personal information:

Personal information on new FT and PT hires will be distributed to the Union President within 30 days after date of hire as required by AB 119. Due to t he sensitive nature of the information, the Union President will pick up the provided information and sign for it. Only one e-mail notification will be sent out to the Union President. The Union 102
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4 President will be responsible for picking up the personal inf ormation in the Personnel office.

Per AB 1484 , which became law on January 1, 2024, upon hire, the City shall provide new PT employees with their job description, wage rates, and eligibility for benefits, anticipated length of employment, and procedures to apply for open, permanent positions. The same information provided to PT employees shall be provided to the Union President via email within five business days of hiring the PT employee.

Access to current employee personal information
Both the City an d the Association agree to waive the personal information requirement on current employees that is required to be distributed every 120 days by AB 119. Personal information will be distributed to the Association once a year. The personal information will be distributed to the Union President once per calendar year by the 15 th of January.

The Union President will pick up the personal information and sign for it. Only one e-mail notification will be sent out to the Union President. The Union President will be responsible for picking up the personal information. The personal information distributed will be the information that is required by AB 119.

Opt-Out Provision
If the employee opts out and does not want their personal information distributed, the City will send the Association the employee’s name, work phone, job title, and work location.

6. Non-Discrimination
The City and CTFP agree not to discriminate against any employee in accordance with applicable laws.

7. Wage Scale and Retirement Contributions
A. Wage Scale - The City shall maintain the wage scale/steps for all positions represented in this bargaining unit as found in Exhibit A - attached.

B. Subsection B shall only apply to FT employees. The City will implement the following wage increases during the term of this agreement:
1) Fiscal Year 2025 - 2026: The following wage adjustments shall become effective on the first day of the first payroll period following CTFP ratification and Council approval of this MOU
 All positions shall receive a 3.0% wage increase
o Information Technology Analyst classification shall receive a 6.60% equity adjustment for a total adjustment of 9.60%.
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5 o Senior Accountant classification shall receive a 7.0% equity adjustment for a total adjustment of 10.0%.
o Senior Information Technology Specialist shall receive a 3.84% equity adjustment for a total of 6.84%.
2) Fiscal Year 2026 - 2027:
 Effective July 1, 2026, all positions shall receive a 2.0% wage increase. 3) Fiscal Year 2027 - 2028:
 Effective July 1, 2027, all positions shall receive a 2.0% wage increase.

C. Retirement
1) The City shall, during the term of this agreement, pay the rate prescribed for employer contributions into the CalPERS fund in accordance with the rules and regulations governing such employer contributions. Employees shall make contributions into the CalPERS fund as provided for in 7.C.2 below. All references to “PEPRA” shall mean the Public Employees’ Pension Reform Act as enacted in 2013. 2) Employee CalPERS Contribution and CalPERS Cost Sharing CalPERS Classic Employees (per 2013 PEPRA regulations)
Employee Paid Member Contribution 8.0%
Employee Cost Share of City’s CalPERS Cost 8.4%
TOTAL: 16.4%
CalPERS New Members (per 2013 PEPRA regulations)
Employee Cost Share of City CalPERS Cost 8.40%
Plus current Employee Paid Member Contribution as determined by CalPERS*
*Pursuant to PEPRA regulations, the CalPERS New Member Employee Paid Member Contribution (EPMC) is subject to change and may increa se. If such changes occur, the City will notify CTFP prior to implementation of any rate changes to New Employee EPMC. 3) The Employee Cost -Sharing amounts specified in 7.C.2 above shall apply to employees classified as “CalPERS Classic Employees” and to employees classified as “CalPERS New Members”, as defined by 2013 PEPRA regulations.
4) For all employees classified as “TA 04.2PERS Classic Employees” (per 2013 PEPRA regulations) the City will continue to provide the benefit known as “CalPERS single Highest Year Benefit” throughout the term of this agreement.
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6 5) For all employees classified as “ CalPERS New Members” (per 2013 PEPRA regulations), the City will continue to provide the benefit known as “CalPERS 3 Year Final Compensation”.

D. Credit for Unused Sick Leave

1) The City shall continue to provide the CalPERS benefit known as “CalPERS Credit for Unused Sick Leave (Govt. Code Section 20965).

E. Deferred Compensation – This subsection shall apply to only FT employees.

FT unit members who have completed their initial probationary period may elect to participate in a deferred compensation program that includes a City matching contribution. However, unit employees may participate in the deferred compensation program without the City matching contribution a t any time during employment. The deferred compensation program is subject to I.R.S. Section 457 program rules.

Enrollment in the program shall become effective in the pay period following the submittal of an enrollment request. The provisions of the defe rred compensation program are as follows:

City’s Matching Maximum City Payment
Contribution/Payment

(City/Employee)

2:1 3%

If the maximum dollars available for the contributory deferred compensation program for this unit are not utilized in any fiscal year, the remaining dollars shall be applied to health insurance rates for this unit only. The total unit wage subject to the deferred compensation matching program will be compared to the actual dollars spent by the City on the program to determine any unspent dollars available during the preceding fiscal year.

8. Health, Life, and Dental Insurance Compensation

A. The City and CTFP agree that the City’s Health Benefits Committee (HBC) shall be the exclusive representative body for the purposes of all mandatory meet and confer issues that are related to the City’s health benefit plan (medical, dental, pharmacy, vision, and life insurance coverages) inclusively.

The HBC shall be convened by the City at least once each quarter to review the City’s health benefit plan. The HBC shall include a member and an alternate from each of the represented City bargaining units. The represented members shall determine their own voting and conflict resolving procedures so that they can present (whenever possible) a single proposal for all their represented employees. Sufficient management staff will represent the City on the HBC as determined by the City. The City or HBC may 105
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7 also request to convene at other times to meet and confer as provided for in this agreement.

If any bargaining unit represented by the HBC is not in agreement with the position of the HBC as demonstrated by a negative vote of their respective affiliation membership, such bargaining unit and their designated representative(s) will meet and confer with the City to impasse prior to the implementation of any meet and confer proposals made in accordance with this agreement. The City ’s health benefit plan structure shall be determined through the meet and confer process between the HBC and the City. The City’s health benefit plan structure is defined as the type and level of benefits.

The benefits provided under this section shall be at the minimum type and level of benefits that is no less than the minimum benefit offered by any of the program providers as listed on the 1995 Health Program Benefits Sheet distributed on February 1, 1995, provided that the benefit is competitively available in the local market. The City will select the health benefit plan vendors and set the health benefit plan rates. The City will meet and confer with the HBC regarding the impacts of vendor selection, rates, rate structure, and other plan change impacts.

The employee contribution rate will remain at 10% of the total cost of the lowest cost plan as determined by the City for the various employee, employee/family, and other tier groups as proposed. Increases or decreases in the year-to-year premium will be shared in the same 10% employee, 90% employer ratio for the term of this MOU unless otherwise changed through the meet and confer process with the HBC.

B. Health Premium Waiver Incentive – This subsection shall only apply to FT employees.

1. Employees w ho waive City medical, prescription, dental and vision coverages will receive a waiver incentive of $420.00 per month.

2. Employees who waive medical and prescription drug coverages will receive a waiver incentive based on the following employee coverage tiers:

 Employee Only $362.00
 Employee + Child(ren) $322.00
 Employee + Spouse $309.00
 Employee + Spouse + Child(ren) $265.00

3. Employees who choose to discontinue health coverages through the City shall continue to receive City-provided life insurance coverage and employee assistance program (E.A.P.) benefits. To be eligible for this incentive, employees must: (1) notify the City’s Personnel Division of their decision to discontinue health coverage during the City’s annual health insurance open enrollment period; (2) verify in writing that they have group medical coverage from another source; and (3) verify to the City that discon tinuance of health coverage does not constitute a violation of any court order or other legal obligation 106
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8 to which the employee may be subject. In the event that an employee who has opted out of the City’s health coverage subsequently loses the employee’s alternate medical coverage due to a life changing event as defined by the Consolidated Omnibus Budget Reconciliation Act (COBRA), the employee may re -enroll in the City’s health coverage program. It shall be the responsibility of the employee to notify the City’s Personnel Division of such a life-changing event within 30 days of the event.

4. Any Changes in ACA regulations that affect cash-in-lieu benefits will require a reopener on the cash-in-lieu benefit.

C. Health Insurance for PT Employees

1. PT employees who average 30+ hours of work per week will be eligible for City health insurance after one year of employment. The one -year look-back period will be one year from the hire date for the first year of employment, then will move to the annual lookback period of November 1 through October 31 for every year thereafter. Only PT employees who average 30+ hours of work per week for the year look-back are eligible for City paid benefits. If a PT employee is determined to be eligible, benefits will be effective 60 days following the look-back period, and the benefits offered shall be for the employee only, no family or child coverage is included. Each year, Personnel will notify eligible PT employees who will then have 30 days to either sign-up for coverage, opt out of coverage, or opt to receive a cash -in-lieu benefit of $420 per month by submitting a Request for Health Insurance Waiver form and providing evidence of being covered on another health plan. A PT employee’s eligibility status may change year -to-year depending on the number of hours worked during the look-back period.

2. FT and PT Employees who have exhausted their FMLA/CFRA leave rights and are on unpaid leave of absence, or do not have sufficient wages to cover their portion of their health insurance premium, are eligible to continue their health insurance coverage for a period of up to three (3) months by paying the health insurance premium directly to the Finance department. After the three (3) month period, employees must enroll in COBRA to continue health insurance coverage through the City.

D. Supplemental Life Insurance – This subsection shall only apply to FT employees.

Throughout the term of this agreement, the City shall make available to employees in this unit supplemental life insurance coverage. It is understood and agreed that the premiums for such coverage shall be paid for exclusively by the employees who elect the supplemental life insurance coverage. Payment of the premiums for this coverage shall be made through employee payroll deductions.

The City shall be responsible for selecting the life insurance provider. Prior to selecting a provider, the City shall consult with CTFP representatives.

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9 E. State Disability Insurance
The members of CTFP agree to pay for State Disability Insurance premiums for a minimum of two calendar years in accordance with the State Unemployment Insurance Code Rules and Regulations. It is further understood by CTFP that the City allows State Disability as a non -vested benefit to be available to CTFP members provided the City does not incur a contribution obligation.

9. Holidays – This section shall only apply to FT employees A. The holidays listed below will be recognized as eight (8) hour holidays during the existence of this MOU, except for Subdivision 10, which will be recognized as a four (4) hour holiday:

1. New Year's Day (January 1)

2. Martin Luther King Jr. Day (3rd Monday in January)

3. All President's Day (3rd Monday in February)

4. Memorial Day (last Monday in May)

5. Independence Day (July 4)

6. Labor Day (1st Monday in September)

7. Veteran's Day (November 11)

8. Thanksgiving Day (as declared in November)

9. Friday after Thanksgiving Day

10. The latter four (4) hours of one workday between December 24 and December 31.

In order t o maintain operations, Department H eads shall hav e discretion over scheduling which day employees select, i.e., Christmas Day or New Year’s Day.

11. Christmas Day (December 25)

12. One (1) floating day to be used for employee birthday or any other w ork day selected by mutual agreement of the employee and the employer. The floating day is cumulative from year to year.

B. Whenever any such above -described recognized holiday falls on a Saturday, the preceding Friday shall be considered a holiday. Whenever any such above described recognized holiday falls on a Sunday, the following Monday shall be considered a holiday.

C. Employees may request and may receive Good Friday off provided they have either adequate compensatory time off accrued, or accrued vacation time, or are granted leave without pay per the City’s Personnel Rules and Regulations.

D. An employee shall be paid for each of the above holidays only when the employee is on a paid status the work day prior to and the work day immediately after the holiday. Paid status shall mean the employee is on approved vacation leave, sick leave, holiday, compensatory time off, bereavement leave, jury duty or actually at work. 108
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10 E. Employees required to work a full day on a recognized holiday shall be paid for the holiday; plus, an additional payment at time and one -half of the appropriate straight time rate of pay (i.e. 2-1/2 times the usual straight time rate).

F. Employees required to report to a worksite on a recognized holiday for less than a full day shall be paid a mi nimum of three (3) hours at 2 -1/2 times the employee’s usual straight time rate of pay.

G. Employees in I.T. who are assigned to be on standby for the holidays stated below shall receive $100.00 differential pay. The additional pay is only for the actual holiday, which may or may not be the City observed holiday:
 January 1 (New Year’s Day)
 Third Monday in January (Martin Luther King, Jr. Day)  Third Monday in February (President’s Day)
 Last Monday in May (Memorial Day)
 July 4 (Independence Day
 First Monday in September (Labor Day)
 November 11 (Veteran’s Day)
 Fourth Thursday in November (Thanksgiving Day)
 Fourth Friday in November (Day after Thanksgiving Day)  December 25 (Christmas Day)

10. Sick Leave

Subsections A and B below shall only apply to FT employees.

A. Employees will receive eight (8) hours sick or accident allowance for each full month of employment (based on date of hire) up to a total of ninety -six (96) hours allowance per calendar year. Such allowance is cumulative from year to year.

Sickness or accident benefit payments, including workers' compensation payments, for any work week shall not exceed an employee's normal straight time weekly earnings.

Sick Leave benefits are payable only for an employee's regularly scheduled work days on which the employee is unable to work as a result of the employee’s illness or accident.

The employee may be required to furnish a doctor's certificate or other satisfactory proof of illness or accident when absent one (1) or more full days.

After an employee in this unit accumulates 192 hours of unused sick leave, the employee may opt to either receive a cash payback of a portion of the unused sick leave accumulated during the previous 12 month period or have the cash payback directly deposited into their deferred compensation account. The payment shall be paid once a 109
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11 year, on the first paycheck after November 16 . The hours available for payback shall be based on the following schedule:

Number of Sick Leave Hours
Used During Preceding Number of Cash-out Percent of
12 Month Period Hours Available Cash-Out
___________________________________________________________________ 0 96 50%
0+ to 8 88 45%
8+ to 16 80 40%
16+ to 24 64 35%
24+ to 32 56 30%
32+ to 40 48 25%
The remaining portion of unused sick leave hours shall continue to accumulate.

B. Medical Appointments
Employees may use earned sick leave days for medical, chiropractic, dental and therapy appointments with the approval of the Department Head or the Departmen t Head’s designee.

C. Sick – Leave Cash-Out at Time of Retirement

1. FT e mployees who retire from the City on the regular CalPERS service retirement benefit may elect to receive a lump sum cash -out of up to 25% of their accrued sick leave balance as calculated at the time of retirement. This benefit is not applicable to employees who leave City service under any other conditions, including employees who retire under CalPERS disability retirements. Appropriate federal/state tax withholding will be made at the time of cash-out.

2. FT employees wishing to participate in this benefit shall notify the Personnel / Risk Management Divisio n of their intention within thirty (30) days of their retirement date by completing a Sick Leave Cash-Out Benefit form.

3. Unused sick leave hours for FT employees will be cashed-out as noted above.

For both FT and PT employees, sick leave hours that remain after any eligible cash-out will be certified to CalPERS for the benefit known as “Credit for Unused Sick Leave.”

4. PT Sick Leave : On January 1, 2024, and every January 1 thereafter, PT employees will receive a forty (40) hour lump sum allocation of sick leave.

Newly hired PT employees will receive forty (40) hours upon hire, then will receive an annual allocation each January as stated above. The maximum cap is forty (40) hours with no roll-over into the next year. Sick leave hours may be 110
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12 used for the diagnosis, care, or treatment of an existing health condition or for preventative care for the employee or a covered family member (parent, child, spouse or registered domestic partner, parent -in-law, sibling, grandchild, grandparent, or designated person). Sick leave hours may be used for a reproductive loss per California law. Sick leave hours may also be used by an employee who is the victim of domestic violence, sexual assault, or stalking for the purposes of:

1. Seeking medical attention for injuries cause by domestic violence or sexual assault.

2. To obtain services from a domestic violence shelter, program, or rape crisis center as a result of domestic violence or sexual assault.

3. To obtain psychological counseling related to an experience of domestic violence or sexual assault.

4. To participate in safety planning and take other actions to increase safety from future domestic violence or sexual assault, including tempora ry or permanent relocation.

Employees may be required by their department management to furnish a doctor’s certificate or other proof of illness consistent with state and federal law.

CalPERS retired annuitants are not eligible for paid sick leave.

Accrued paid sick leave cannot be cashed out upon separation from employment and has no cash value.

11. Family Illness Leave – This section only applies to FT employees.

A. An employee shall be entitled to twenty -four (24) work hours with pay in any one (1) calendar year for the purpose of providing personal care, attendance and compassion to a member of the employee's immediate family who is suffering from an injury or illness. However, the necessity for the employee's presence may, in the discretion of the City Manager or the City Manager’s authorized agent, be required to be verified by a doctor's certificate.

For the purposes of this Section, “immediate family” shall include the husband, wife, registered domestic partner, mother/step, father/step, b rother/step, sister/step, child/step, grandparent , grandchildren, mother/father -in-law, sister/brother -in-law, son/daughter-in-law, or legal dependent of the employee. Also, at the sole discretion of the City, this definition may be amended, on an individu al basis to include any other relative.

B. Family Illness Leave Act - The City and CTFP agree to comply with the legal requirements of “The Family and Medical Leave Act of 1993” (FMLA), as amended and “The California Family Rights Act of 1991” (CFRA), as amended (collectively referred to as the “ACTS”) and detailed in the City of Clovis Administrative Memo 94-2, as amended. 111
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13 All unit members have been properly noticed concerning their rights and the City’s policy regarding their entitlements under the ACTS by provision of a copy Administrative Memo 94 -2 as amended and that all time off for reasons covered under the ACTS (including workers’ compensation absences) is designated FMLA/CFRA leave and counts towards their entitlement under both ACTS.

Employees who take leave under the ACTS on an Intermittent or Reduced Leave Schedule when their available paid leave balances have been exhausted will receive their negotiated benefits on a proportionate basis, based on the average number of hours they worked in a pay period compared to the number of hours not worked. For example, an employee who works 40 hours in an 80 hour pay period, will receive 50% accrual of sick leave and vacation time, and will be paid for one-half of a day for any holidays during that pay period.

12. Vacation
A. Full-time employees in this unit shall earn vacation credit on the following basis:

Years of Service Accrual
1 through end of year 7 5 hours posted on each pay period to a maximum of 280 hours 8 through end of year 14 6 hours posted on each pay period to a maximum of 328 hours 15 through end of year 19 6.667 hours posted each pay period to a maximum of 360 hours 20 Years or more 8 hours posted on each pay period to a maximum of 360 hours The time at which the employee shall be granted a vacation is at the discretion of the Department Head. Employee sen iority, as defined in Section 23, shall govern selection of vacation time unless the needs of the City require a deviation from this procedure.

B. Part-Time/Extra Help employees who work an average of 20 hours or more per week for at least 5 consecutive years accrue Paid Time Off at the rate of 1.67 hours per pay period. If an employee works less than an average of 20 hours per week in quarter of a year, then the leave accrual will discontinue. However, paid leave accrual may resume in a subsequent quarter if an employee works more than 20 hours per week on average in a subsequent quarter. Upon separation, the employee may cash out the balance of their Paid Time Off at their current hourly rate.

13. Overtime
A. This subsection only applies to FT employees. Overtime will be paid at the rate of one and one-half times the normal rate of pay for all hours actually worked in excess of eight hours in a day. Employees who work an alternate work schedule, (i.e., “4-10” or “9- 80”) shall earn overtime for hours actually worked in excess of their normal shift. Overtime hours must be approved in advance by the employee’s supervisor. 112
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14 B. PT employees shall be paid overtime at the rate of one and one -half times the normal rate of pay for all hours actually worked in excess of 40 hours in a work week.

14. Specialty Pay – This section shall only apply to FT employees.

A. Acting Supervisor Pay – Employees in this Unit shall receive a salary increase equivalent to “A” step of the position being filled or a 5% salary increase, whichever is greater, above their regular salary when they are assigned by their supervisor to perform the majority of the duties of a supervisory position for at least forty (40) working hours within a seven (7) day period. All out-of-class work assignments, including the length of the assignment, shall be in accordance with CalPERS rules and regulations.

B. Cell Phone Stipend – Employees in the Information Technology Services Division who are required by their supervisor to utilize a cell phone during the course of performing their assigned duties shall receive a monthly stipend of $50.00 for using their personal cell phone in lieu of receiving a City-issued cell phone. Employees must provide their supervisor(s) with their cell phone number. Employees must respond to work-related cell phone communications in a reasonable time. In addition, the employee’s cel l phone must:

 Function throughout Clovis;
 Be capable of sending / receiving te xts, phone messages, and photos.

C. I.T. Certification Pay – I.T. employees who maintain the following certifications shall receive $50.00 per month per certification up to a maximum of $200.00 per month.

In cases where the mid / advanced level certification requirements include the entry / mid- level criteria, the Department Head may authorize up to $100.00 per month for a mid - level certification and up to $150.00 per month fo r an advanced level certification. The employee is responsible for maintaining certifications and for providing re-certifications to the employee’s immediate supervisor. Within budgetary limits, the City will reimburse I.T. employees the costs associated with passing initial and recertification examinations.

Microsoft Certifications
 Entry Level – Azure Fundamentals
 Mid-Level – Azure Administrator Associate, Azure Developer Associate, Azure Security Engineer Associate
 Advanced Level – Azure Solutions Architect, Azure DevOps Engineer

Cisco Certifications
 Entry Level – Cisco Certified Entry Networking Technician (CCENT)  Mid-Level – Cisco Certified Networking Associate (CCNA)  Advanced Level – Cisco Certified Networking Professional (CCNP, CCIE) VM Ware Certifications
 Entry Level – Vmware Certified Associate (VCA)
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15  Mid-Level – Vmware Certified Professional (VCP)
 Advanced Level – Vmware Certified Advanced Professional (VCAP) Geographic Information Systems Certifications
 Certified GIS Professional (GISP)
 ArcGIS Enterprise Administration Professional
Computing Technology Industry Association (CompTIA) Certifications  Comptia A+ (Desktop Support certification)
 Comptia Network+ (Network Support Technician certification) CyberSecurity
 Mid-Level – CompTIASecurity+
 Advanced Level – CISSP
Project Management
 Entry Level – ITIL Foundation
 Mid-Level – PMI (CAPM, PMP, PgMP, PfMP)
D. In order to maintain certification pay, employees must:
 Renew the certificate(s) as required by the certifying agency / organization; or,
 Complete required continuing education units (CEU) if applicable; or,  Verify a current certification at least every three (3) years if the certification(s) does not expire.

E. Finance Certification Pays – Finance employees shall $300.00 per month for maintaining any of the below certifications. Employees are only eligible for one certification pay listed.
 Certified Management Accountant (CMA)
 Certified Government Financial Manager (CGFM)
 Certified Public Finance Officer (CPFO)
 An active Certified Public Accountant license.

F. Payroll Certification Pay – Finance employees assigned to administering payroll shall receive $1 50.00 per month for maintaining an active Certified Payroll Professional certification.

G. CTFP members who possess non -English language skills that have been identified by the Department Head as beneficial to the Department shall receive a maximum of one hundred dollars ($1 50.00) per month in addition to the employee’s base salary. The city shall determine if employees qualify fo r the 114
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16 bilingual pay and the standards of proficiency that an employee must possess in order to receive bilingual pay.

H. Additional certifications may become eligible for certification pay under this Section as determined by the Department Head.

15. Compensatory Time-Off – This section shall only apply to FT employees.

The City may allow compensatory time off (CTO) in lieu of overtime. The City shall have the choice in the manner of compensation, i.e., cash or CTO. The number of CTO hours an employee ma y accumulate shall be at the discretion of the employee’s Department Head.

Employees shall be allowed to cash-out up to 80 hours of their accumulated CTO during the first paycheck after November 16. Employees wishing to cash -out CTO must notify the Finance Department in writing by November 15 of their desire to cash-out CTO and how many hours they wish to cash-out.

16. Bereavement Leave

Per California law, employees who have worked for the City at least 30 days will have five days unpaid bereavement leave based on their regular schedule. Employees working a variable part-time schedule are entitled to a total of five days of leave based on when they would normally be scheduled to work. The fi ve unpaid days do not need to be consecutive, but they must be taken within three months of the death of a covered family member. FT employees receive 40 hours bereavement pay per year. Documentation verifying the family member’s death may be required.

See the chart below for qualifying family member definitions.

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17 Covered family members for
5 days unpaid bereavement.
(5 days per qualifying family
member death.)

FT employees may use up to
40 hours bereavement pay
per year.

Qualifying family members for
40 hours bereavement pay. (40
hours per year total.) The 40
hours is used concurrently with
the 5 days unpaid time, not in
addition to it. Example: A FT
employee who works 4/10’s
would be entitled to 5 days
leave. Four days (40 hours)
would be paid bereavement, one
day is unpaid or employee could
use vacation or comp.

Full-time
employee
 Spouse
 Child
 Parent
 Sibling
 Grandparent
 Grandchild
 Domestic partner
 Parent-in-law
 Spouse
 Child/Step
 Parent/Step
 Sibling/Step
 Grandparent
 Grandchild
 Domestic partner
 Legal Dependents
 Parent-in-law
 Sibling-in-law
 Child-in-law
Part-time
employee
 Spouse
 Child
 Parent
 Sibling
 Grandparent
 Grandchild
 Domestic partner
 Parent-in-law

N/A

17. Leave of Absence Without Pay – This section shall only apply to FT employees.

A. The City Manager may grant a permanent or probationary employee a leave of absence without pay or accrual of seniority for not to exceed three (3) months. Leaves of absence without pay may be extended at three (3) month intervals (up to a maximum of nine (9) months) upon the mutual agreement of the City and the employee involved.

No such leave shall be granted except upon written request of the employee setting forth 116
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18 the reason for the request, and the approval will be in writing. Upon expiration of the regularly approved leave, or within a reasonable period of time after notice to return to duty, the employee may be reinstated in the position held at the time leave was granted.

Failure on the part of the employee on leave to report promptly at its expiration, or within a reasonable time after notice to return to duty shall be cause for discharge, in the discretion of the City Manager.

B. The Department Head may grant a permanent or probationary employee a leave of absence without pay for a period not to exc eed one (1) calendar week. Such leave shall be reported to the City Manager or the City Manager’s authorized representative.

18. Minimum Callback Pay - This section shall only apply to FT employees.

An employee in this unit who is called back to work ou tside of the employee’s regularly scheduled shift shall be paid a minimum of three (3) hours at the employee’s overtime rate. The employee shall have the option of choosing overtime pay or CTO as compensation for callback duty.

During an emergency as declared by management, employees who forgo a previously scheduled vacation shall be compensated for hours worked at one- and one- half times the normal rate of pay.

19. Standby Time - This section shall only apply to FT employees.

A. Employees in the Information Technology Division who have been directed by their supervisor to remain available for possible callback to work shall receive compensation for Standby Time for the period of time the employees are on standby status, exclusive of holiday pay . In order to be compensated for Standby Time, an employee must:

1. Be notified by their supervisor that the employee has been assigned to Standby Time; and,

2. Remain within reach by telephone or pager during the period in which they are assigned to Standby Time; and,

3. Be able to respond immediately to the call and begin working on resolution within 30 minutes of notification during the period in which they are assigned to Standby Time.

B. Employees assigned to Standby Time will be paid a premium of 30% of their weekly salary for each week they are assigned to standby status. Standby time of less than or more than one week will be compensated on a pro rata basis, C. For each call received while on standby, the employee will be paid a minimum of one quarter hour (15 minutes) at the employee’s overtime rate. Actual time worked in excess of the initial quarter hour shall be paid in 15 minute increments for the time logged. 117
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19 Additional calls received within 15 minutes of the initial call shall be compensated as part of the initial call.

20. Mileage

The City shall pay the current City standard mileage reimbursement rate, as determined by the Internal Revenue Ser vices, for use of an employee’s vehicle for authorized City business. Such use shall be in conformance with City practices and policies.

21. Jury Duty - This section shall only apply to FT employees.

The provisions of the City’s Personnel Rules and Regulations, which pertain to Jury Duty, shall be applicable to employees covered by this MOU. While serving on jury duty, employees will continue to be paid by the City on the basis of a forty (40) hour work week, at their normal rate of pay, on conditio n that any compensation (in excess of mileage expenses) received by the employee from the court be turned over to the City.

22. Grievance Procedure

The City and CTFP agree that all parties shall utilize the existing appeals mechanism provided for within the City of Clovis’ Personnel Rules and Regulations for all cases regarding discharge or suspension, unless and unti l appropriately modified at the initiation of the City.

Policy Statement

CTFP employees herein are encouraged to solve difficulties and problems within their department. In the event that a difficulty or grievance cannot be settled within the department, the employee is encouraged to bring the matter to the attention of the Personnel Officer.

Purpose

The purpose of this grievance procedure is to secure, at the lowest possible administrative or supervisory level, proper and equitable solutions to grievances, and to guarantee orderly succession of procedures within which solutions may be pursued. It shall be incumbent upon all City employees to follow these procedures to settle their grievances.

Definition of Terms : As used in this Section, the following words shall have the designated meanings:

1. Grievance: A grievance is a good faith complaint of one or a group of employees or a dispute involving the interpretation, application, or enforcement of the express terms of this MOU and all other terms and working conditions of employment. 118
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20 2. Conferee: A conferee is an individu al who, at the request of the employee, is invited to participate in a grievance conference.

3. Aggrieved Party: Aggrieved party is the employee or group of employees or City making the claim.

4. Days: The term “days” shall, except when otherwise ind icated, mean calendar days when the City offices are open.

Implementation Procedures: Any grievance of a disciplinary matter may be brought before the Personnel Commission according to the manner and procedures specified in the City’s Personnel Rules an d Regulations, shall proceed according to the below-described manner and procedure:

a. Level One - Oral Discussion With Immediate Supervisor : An aggrieved party shall orally present his grievance to his immediate supervisor within fifteen (15) days of the occurrence of the event being grieved, or within fifteen (15) days after the employee becomes aware of the event being grieved. The aggrieved party and the immediate supervisor should make every effort to resolve the difficulty in this manner.

b. Level Two - Personal Conference Upon Written Claim With Immediate Supervisor: an aggrieved party may then submit his claim in writing to his supervisor.

The written claim must be submitted to the immediate supervisor no more than fifteen (15) days past the date of the Level One discussion. This fifteen (15) day time period does not begin to run against an employee who is off duty on an approved absence, until that employee returns to duty. The parties should make every effort to resolve the difficulty in this manner. The conciliatory efforts of conferees may be utilized at this stage as a substitute for or in conjunction with the aggrieved party. The aggrieved party’s written claim should state his position clearly, and the background and reasons and the following items must be included:

1. A statement of the steps initiated by the aggrieved party to resolve the problem by informal means.

2. A description of the general and specific grounds for the grievance.

3. A listing of the specific actions and events alleged to be in violation (including witnesses).

4. A statement of the reasons why the specific actions identified above are in violation of this Section.

5. A listing of the specific actions which the aggrieved employee believes would best remedy his grievance.

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21 Upon receiving the written claim, the immediate supervisor shall schedule a personal conference with the aggrieved party to resolve the grievance. If the aggrieve d party is not satisfied with the results of this personal conference with the immediate supervisor, which must be announced within fifteen (15) days, the aggrieved party must then file a written complaint with the aggrieved party’s department head within fifteen (15) days of receiving the notice from the immediate supervisor.

c. Level Three - Personal Conference With Department Head: An aggrieved party may appeal the Level Two decision to his Department Head by filing a written complaint.

Said complaint shall contain the same information as described above for the Level Two claim. It shall not be necessary to rewrite the above information. The City shall provide a form which may be used at Levels Two through Four. Upon receipt of the complaint, the Department Head shall schedule a personal conference with the aggrieved. At this conference, the attending aggrieved party and department head should make every effort to resolve the matter. If the aggrieved party is not satisfied with the results of this personal conference with the department head, which results must be announced within fifteen (15) days of the conference, the aggrieved party must then file a written appeal as provided for in Level Four.

d. Level Four – Assistant City Manager/Board of Review: The aggrieved party may appeal the decision within ten (10) days after the decision has been provided at Level Three by filing a request for a hearing. Requests for hearing and final decision before the Assistant City Manager or the Board of Re view shall be made with the Personnel/Risk Manager as hereinafter described.

1. The request shall be in writing and shall include the same information as described in the previous claim in Level Two. This shall be in the form of a separate written request, and said request shall be accompanied by a copy of the written claim filed at Level Two and Level Three.

2. The Board of Review or Assistant City Manager shall have available to it all documents relating to the complaint and any City records that would be helpful in resolving the problem.

3. After studying the documentary evidence, the Board of Review shall conduct such hearings as it deemed necessary. At least two (2) days’ notice of any scheduled hearing should be given.

4. Within a reasonable time after the conclusion of the hearing, the Board of Review or the Assistant City Manager shall submit the written findings of facts and written decision to both the City and the aggrieved party.

5. The Board of review shall be made up of three members, one selected by the Grievant, one selected by the City and the third selected by the first two from among those individuals currently serving on the City’s Personnel Commission.

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22 Level Five - City Manager’s Decision: After receipt of the advisory findings of fact and advisory decision from Level Four, the City Manager shall investigate and confer with the parties involved. The aggrieved party, at their own discretion, may bring in a conferee.

The City Manager shall thereafter communicate a final and conclusive decision in writing together with supporting reasons, to the Grievant, within twenty (20) days of concluding the investigation of the matter.

General Provisions: To facilitate this procedure, the following provisions shall apply:

1. Any party to a grievance may, at any point i n the process outlined, have a conferee.

2. Any employee may serve as a conferee without fear of prejudice or reprisal of any kind being taken against such employee.

3. Grievance adjustment should be more concerned with “what is right” and less concerned with “who is right”. Effective adjustment of grievances requires that all parties involved conduct themselves with decorum and restraint, and that commonly accepted principles of ethical conduct be observed at all times.

4. All proceedings, at any level, shall be kept private and confidential, and any disposition of the case will not be made public without the prior joint and mutual agreement of the aggrieved party and the City Manager. An aggrieved party who makes any proceeding or disposition public without said prior joint and mutual agreement shall be held to have thereby waived his grievance. This shall not apply when the aggrieved party requests an opportunity to address the Council.

Decisions that have City -wide implications shall be communicated to all certifi ed personnel in an objective and impersonal manner.

5. The City shall keep a written record of all proceedings begi nning with Level One. The parties involved shall initial and date the records at each Level, indicating their knowledge of the contents , before the grievance shall proceed to the next Level. Such signing shall not necessary indicate agreement to the factual content.

6. Any costs of operating the grievance procedure shall be borne jointly by the City and the Grievant.

7. By mutual written agreement, the time limit at any Level may be extended.

8. The conferee shall conduct all applicable duties, whenever possib le, during “non-working” hours. The conferee shall only be allowed to conduct said duties during working hours if (1) t here is no interference with any other employee’s job performance and (2) the conferee received no overtime compensation by the City for time so spent.
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23 23. Lay-Off

A. The provisions of this article shall apply when the City institutes lay -off of bargaining unit employees pursuant to the City’s Personnel Rules and Regulations.

B. Statement of Intent: In the event the City should anticipate a lay -off of employees covered by this MOU, the City will notify CTFP of its intention to make lay - offs. Within ten (10) days of this notice, either party may agree to reopen this MOU to meet and confer on the topic of cost savings in an effort to avoid a lay-off. Nothing in this section relinquishes the City's right to lay-off employees in the unit if the MOU is reopened and the parties fail to reach a mutually acceptable agreement to avoid a lay-off.

C. Notification: Employees to be laid-off shall be given at least thirty (30) calendar day’s prior notice. Prior to lay -off, the City shall issue a statement to the affected employee concerning the performance of the employee. If the performance of the affected employee has been certified as “satisfactory” or better, based on the employee’s last two performance evaluations, the name of the laid -off employee shall be placed on the appropriate reemployment list. If the performance of the laid-off employee is certified as not being “satisfactory” or better, the affected employee’s name shall not be placed on a reemployment list.

D. Order of Layoff: Employees shall be laid-off in the inverse order of their seniority with the City, within the classifications subject to lay -off(s). The City Manager shall determine in which classifications the lay -off(s) shall occur, based on the needs of the City. Seniority shall be determined based upon date of hire to a perm anent, full -time position with the City. Within each classification, employees shall be laid -off in the following order:

1. Temporary Employees

2. Contractual Employees

3. Permanent Part-Time Employees

4. Probationary Employees

5. Permanent Employees

E. In cases where there are two or more employees in the classification from which the lay-off is to be made who have the same seniority date, such employees shall be laid-off on the basis of the last evaluation rating in the classification, provided that such rating has been on file at least thirty (30) days and no more than twenty-four (24) months prior to lay -off. In such cases, the employee(s) with the lower evaluation rating will be laid-off first.

F. Bumping: An employee designated to be laid-off may bump into the next lower classification within their classification series, provided that they have seniority over the person being bumped. An employee who is bumped shall be laid-off in the same manner as an employee whose position is abolished.

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24 G. Reemployment List: Employees who are laid-off and who have been certified by the City as providing “satisfactory” performance or better, shall have their names placed on a reemployment list. Vacant positions in the bargaining unit shall be offered to qualified employees on the reemployment list by order of seniority, with the most senior - qualified employee recalled first. Seniority shall be determined by the length of time an employee worked for the City in a permanent, full-time position.

Names shall be maintained on the reemployment list for a period of two (2) years.

Persons who decline a reemployment offer to any permanent position for which they are qualified shall be stricken from the reemployment list.

A laid-off employee who is reemployed to a position in which the employee had regular status shall not be required to serve a new probationary period but shall be required to meet minimum standards for the position. A laid -off employee who is reemployed to a position in which the employee did not have regular status shall be required to serve a new probationary period and meet the minimum standards of the position. Employees who do not pass the requisite probation in another class will be returned to the reemployment list for the class from which they were laid-off. They will be returned to the same position on the reemployment list they occupied at the time of lay - off.

Employees who are reemployed shall have their sick leave balances restored to the amount prior to lay-off, accrue vacation leave at the same rate as prior to lay-off, and be placed at the same salary step if reemployed to the same classification from which the employee was laid-off. Upon recall, the City will allow the recalled employee a reasonable period of time in which to reinstate certifications that may have lapsed during the employee’s lay-off period.

Non-Discrimination: The City agrees that lay -offs shall be accomplished without regard to an otherwise -qualified employee’s race, color, national origin, religion, sex, physical disability or any other legally protected class.

24. Fitness for Duty Examinations
A. In the event the Department Head has reason to believe that an employee is not physically and/or mentally capable of performing the full duties of the employee’s position, or that the employee’s condition represents a danger to the employee , other employees or the public, the Department Head may immediately place that employee on sick leave, or other accrued leave, or personal leave without pay if accrued leave is exhausted, or if already on sick leave, require the employee to remain off work until cleared for full duty by the City physician or another physician designated by the City.

B. If the employee so requests, the Department Head shall, prior to implementing the Department Head’s decision, present the reasons for taking such action to the employee and, if the employee desires, a representative of the employee's choice. 123
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25 25. Military Leave

A. Military leave shall be granted in accordance with the provisions of federal and state law. All employees entitled to military leave shall give the City Manager and/or his authorized agent an opportunity, within the limits of military regulations, to determine when such leave shall be taken.

B. T Employees shall be paid their regular salary, and PT employees shall be paid for their regularly scheduled hours, for the first 30 days of called-up active duty within a fiscal year. For PT employees who work a variable schedule, regularly scheduled hours shall be the average number of hours worked weekly over the prior six-month period, or the average number of weekly hours worked since employment if employed less than six months. Starting on the 31st day of called-up active duty, employees will receive the difference between their military base pay and their City of Clovis pay. Military orders and wage statements will be required. See the Leave Guide for more details.

26. Professional Development – This section shall only apply to FT employees.

The City shall reimburse employees in the Unit for the cost of tuition, required fees (such as a health fee), required textbooks or e -books, for job-related courses leading to a college degree. To be eligible for reimbursement, the course must be related to job duties or related to a position to which an employee might reasonably aspire.

The maximum reimbursement rate will be calculated September 1 of each year as the total of eight (8) semesters full-time undergraduate tuition, including required fees, at California State University Fresno. A total of $2,000 for required textbooks or e-books will be added to the tuition fees noted above for a grand total maximum reimbursement.

Expenses for courses which began prior to July 1, 2019 will not be included in the maximum lifetime allocation.

Reimbursement under this Section shall be made under the following conditions:

A. Employees must have completed their initial probationary period with the City.

B. By February 28 of each year, employees must submit a written request to participate in the Educational Incentive Program including an estimate of costs to be incurred during the following fiscal year.

C. Course work must be for an accredited college or university degree program, and have the prior approval of the Department Head. Accreditation shall be through the U.S. Department of Education unless otherwise approved by the Department Head.

D. An employee will be eligible for reimbursement of approved expenses for either an Associate’s, Bachelor’s or Master’s degree. Fees for any combination of these 124
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26 degrees may be reimbursed as long as they do not exceed the employee’s maximum allocation for the Educational Incentive Program.

E. Course work must be work-related and determined by the Department Head to be of benefit to the City. Required course work as part of an approved undergraduate or master’s degree program is eligible for reimbursement.

F. Reimbursement of approved course work and related expenses shall be contingent upon the attainment of a letter grade of “C” or better , or “Pass” in a course with Pass/Fail grading. Reimbursement shall be made after the employee submits expense receipts and proof of letter grade.

G. Fees not required for enrollment such as parking, graduation related expenses, or travel will not be reimbursed.

H. All courses for which reimbursement is sought shall be taken while off duty and not in paid status.

27. Time Bank – This section shall only apply to FT employees.

A. Employees may donate two (2) hours of vacation time each year to th e CTFP Administrative Board Time Bank. The hours donated to the Time Bank shall be donated on January 1 of each year. These hours may be utilized by CTFP elected officers to attend to CTFP business and educational activities. The City Finance Department will maintain records of all hours donated annually to the Time Bank. Upon request, the City Finance Department will provide CTFP with quarterly information regarding the available balance in the Time Bank and hours utilized.

B. The CTFP President shall authorize the use of Time Bank hours for the elected officers of CTFP. Hours utilized under this section shall be in minimum amounts of four (4) hour increments. For scheduled trainings, schools, etc., the CTFP President shall provide the City Manager or designee with a minimum of fo urteen (14) days notice prior to requesting the use of Time Bank hours. The u se of Time Bank hours that impacts assigned schedules shall be subject to the approval of the affected Department Head(s).

C. CTFP agrees to indemnify and hold harmless the City of Clovis, its officers, agents and employees from any claims or liability arising from the use of the Time Bank, including any legal or other actions taken to protest the application of this provision. It is agreed that CTFP personnel utilizing Time Bank hours shall be representi ng CTFP and not the City of Clovis during the time that Time Bank hours are being utilized. It is further understood that the use of Time Bank hours shall not constitute “time worked” for the purposes of computing overtime or any other payroll or employee benefit, including workers’ compensation benefits.

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27 28. Workweek
A. The workweek for all unit members shall be 168 consecutive regularly recurring hours.

B. For all PT employees, and for employees assigned to a “5 / 8” or “4 / 10” work schedule, the workweek shall begin at 0700 hours on Sunday and end at 0700 hours on the following Sunday.

C. For FT employees assigned to a “9 / 80” work schedule, each employee’s designated FLSA workweek (i.e., 168 regularly recurring hours) shall begin exactly four (4) hours after the start time of the employee’s eight (8) hour shift on the weekday that corresponds with the employee’s regular alternating day off.

29. Flexible Work Schedules – This section shall only apply to FT employees.

The City will analyze and respond within ninety (90) days to written proposals from CTFP regarding alternative employee work schedules. Such proposals shall be designed with the primary concerns of saving operating costs and enhancing City service level.

30. Maintenance of Operation
CTFP agrees that for the term of this MOU neither CTFP nor any person acting in its behalf will cause, authorize, engage in, sanction, nor will any of the members of the bargaining unit take part in a strike against the City, a work stoppage, slow -down, picketing or the concerted failure to report for duty, or unauthorized absence or abstinence from the full and faithful performance of their duties of employment, including the compliance with the request of other labor organizations or bargaining units to engage in such activities.

31. Conclusively
It is understood and agreed to that all documents including but not limited to written ordinances, resolutions, policies and procedures, employee rules and merit system rules and regulations which relate to wages, hours, and other terms and conditions of employment which are presently in effect are made part of this MOU by reference. Those items set forth specifically in this MOU may be altered, changed, added to, deleted from or modified only through the voluntary, mutual consent of CTFP and the City in a written and signed amendment to this Agreement.

CTFP and the City agree that during the negotiations which resulted in this MOU, each party had an unlimited right and opportunity to make demands and proposals with respect to any subject or matter within the scope of representation, therefore, during the term of this Agreement, neither the City or CTFP shall be obligated to meet and confer on any matter:
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28 1. Whether or not specifically referred to in this MOU;

2. Whether or not the matter was within the knowledge or contemplation of either party at the time of negotiations;

3. Whether or not the matters were proposed a nd later withdrawn during negotiations.

Except That: The City may change a written policy affecting wages, hours, and other terms and conditions of employment, which are incorporated by reference in this MOU. The City shall notify CTFP in writing of i ts intention to do so. If CTFP does not respond within ten (10) calendar days from the date of mailing of such notification, the City shall assume CTFP does not wish to meet and consult on the change in policy. In an emergency, the City retains the right to take such action immediately. CTFP will be offered the opportunity to meet and consult as soon as practicable.

32. Past Practices

Nothing contained in this MOU shall be interpreted as to imply or permit the invocation of past practice, or tradition, or accumulation vesting of any employee rights or privileges other than those expressly stated herein.

33. Release Time

Authorized CTFP representatives shall receive reasonable release time for the purposes of collective bargaining, the proce ssing of grievances, joint problem -solving meetings between the City and CTFP, and disciplinary representation. As soon as practicable prior to the release from duties, the designated representatives shall submi t a written request for release.

34. Sole Agreement

A. The policies collected in this MOU constitute the entirety of the policies which are subject to the meet and confer obligation as agreed to by the parties. To the extent that any other agreement should be in conflict with these policies.

B. If, during its term, the parties hereto should mutually agree to modify, amend or alter the provisions of the MOU in any respect, any such change shall be effective only if and when reduced to writing and executed by the authorized representatives of the City and the CTFP. Any such changes validly made shall become a part of this MOU and subject to its terms.

C. The waiver of any breach or condition of this MOU by either party shall not constitute a precedent in the future enforcement of all terms and conditions herein.

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29 D. In the event that any of the policies contained in this MOU should be declared by a court of competent jurisdiction to be unenforceable or illegal, that policy or set of policies shall be declared void. However, this action shall in no way invalidate the remaining policies contained in this MOU. Should a policy within the MOU become void as outlined above, either the City or CTFP may institute the meet and confer process in regard to instituting a substitute item.

35. Term of Memorandum of Understanding

This MOU shall rema in in effect for the period of July 1, 2025, through June 30, 2028. The provisions of this MOU shall not, however, take effect until ratified by both the City Council of the City of Clovis and the general membership of the bargaining unit.

The City and CTFP acknowledges that all provisions of this agreement, together with those other matters within the scope of representation, are subject to renegotiating upon the expiration of this agreement to the extent provided by law.

The CTFP membership has ratified the contents of this MOU, by their affir mative vote, on or about May 20, 2025. The City Council approved the provisions of this MOU on June 2, 2025.

For the CITY: For CTFP:

______________________________ _________________________________ Andrew Haussler, City Manager Arun Naina, CTFP President

______________________________ _________________________________ Amy Hance, Lead City Negotiator Steve Nourian, CTFP Negotiator

______________________________ ________________________________ Lori Shively, City Negotiator PaNhia Vue, CTFP Negotiator

______________________________ _________________________________ Brett Garvin, City Negotiator Lee Xiong, CTFP Negotiator

______________________________
Linda Parry, City Negotiator

ATTEST: ______________________ Date: _______________ Briana Parra, City Clerk
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30 SIDE LETTER OF AGREEMENT

BETWEEN CITY OF CLOVIS
AND

CONFIDENTIAL TECHNICAL AND FINANCIAL PROFESSIONALS
DURING THE 2025 – 2028 MOU

Teleworking Agreement

This Side Letter of Agreement is made by and between the City of Clovis (City) and the Confidential Technical and Financial Professionals (CTFP).

The City agrees to allow Teleworking on a trial basis in order to determine the effectiveness and impact to operations and service to the community.

This Side Letter confirms and memorializes the understanding reached between the City of Clovis through its repres entatives and the CTFP Bargaining Unit concerning Teleworking.

Definitions:

1. Telework – City work conducted by a Teleworker at a work site other than a City office or other City location.

2. Teleworker – is an Employee who has been approved, in writing, by their supervisor to Telework

Telework Program

1. The Telework Program shall be reviewed annually whether to continue the program, the City will consider requests from employees to Telework.

2. Telework is a privilege, not a right, so employees shall gain no rights to Telework.

Eligibility

1. Employees must obtain prior written authorization from their immediate supervisor to Telework.

2. Not every job, or every employee, is well -suited for Telework so eligibility for Telework is based on the position, employee, and Telework environment. Factors that will be considered by the supervisor include but are not limited to, whether tasks can be accomplished independently, the ability to support the work of others and contribute to operations in a similar manner to i n the office, the employee’s ability to set priorities and manage time, work independently, and meet or exceed expectations of the position.

3. In addition to the employee eligibility requirements, the approval of an alternate work schedule is dependent on i t not increasing costs to the City, not negatively impacting service to internal departments or the community and not reducing the efficiency or productivity of the employee.
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31 Guidelines

1. Telework does not change the duties, obligations, responsibilities, or terms and conditions of City employment.

2. Telework must comply with all City rules, policies, practices, and instructions, including but not limited to the City’s record retention poli cy as it pertains to the Public Records Act.

3. Approved Teleworkers may Telework no more than eighteen (18) hours per month.

However, additional Telework hours may be assigned to Information Technology employees by their supervisor for the following Telework purposes:
a. Off-hours remote installation of updates for servers and services b. On-call / stand-by support and troubleshooting
c. Online “bootcamp” type training assigned by the employee’s supervisor

4. The employee’s supervisor will design and approve the Teleworker’s Teleworking schedule.

5. Telework hours, overtime compensation, and vacation schedules must conform to state and federal law, City Municipal Code, City and department policies, the provisions of the Memorandum of Understanding (MOU), and to the term s of the Telework Agreement. Requests to work overtime, use sick leave, vacation or other leave must first be approved by the Teleworker’s supervisor in the same manner as when working in the office.

6. The Teleworker’s rate of pay, benefits, work status, a nd/or work responsibilities will not change due to participation in the Teleworking program.

Employee Rights and Responsibilities

1. Teleworkers must sign a Telework Agreement prior to beginning Telework and designate an alternative work location. Employee agrees to obtain approval immediately from their supervisor when they require a change to the approved alternate work location.

2. Teleworkers must perform work during their Telework scheduled hours as designed and approved by their supervisor.

3. Teleworkers must have the supplies, equipment, and access necessary to work efficiently and effectively at the alternative work location.

4. Unless otherwise noted in the written approval, Teleworkers must be available during normal business hours and are required to attend on-site City, department, and division meetings.

5. Teleworkers acknowledge they must forgo telework when their physical presence is required in the office on regularly scheduled telework days. The employee may be required to report to the office without prior notice.

6. Teleworking is not a substitute for paid time off including but not limited to vacation, compensatory time off, sick time, or other leave balances, nor is it a substitute for child, elder, or other dependent care. If ill, taking vacation, or conducting personal 130
AGENDA ITEM NO. 7.
32 business, Teleworkers are expected to call in, report their illness or status to their supervisor/manager, and use the appropriate leave.

7. Teleworker must record and report all time accurately as prescribed by the applicable policy, practice, MOU, law, or City Ordinance. If the Teleworker is not able to work on a day scheduled for Telework, the Teleworker m ust code their timecard using the appropriate time to represent an absence. If a Teleworker works overtime while teleworking, that time must be recorded and reported accurately as well.

8. Teleworkers may not engage in activities while Teleworking that would not be permitted at the regular worksite.

9. Teleworkers must safeguard all sensitive and confidential information (both on paper and in electronic form) relating to the City work they access from their Telework worksite or transport from their City worksite. Teleworkers must also take reasonable precautions to prevent third parties from accessing or handling sensitive and confidential information they access from their Telework worksite or transport from their City worksite to their telework worksite.

10. Use of the computer software, data, and supplies provided by the City to the Teleworker are restricted to City use. The Teleworker will ensure that such software, data, and supplies are used for City business only and are not used for personal or non -City business. The Teleworker will ensure that such use of all software, data, and supplies is in accordance with City policy at all times.

11. Teleworker is responsible for ensuring the City-owned equipment is properly used.

Teleworkers must protect City-owned equipment from theft, loss, and/or damage.

The Teleworker may be liable for replacement or repair of City-owned equipment, software, or supplies in compliance with applicable negligence laws or intentional conduct in the event of theft, loss, and/or damage.

12. It is the responsibility of the Teleworker to ensure that a proper environment is maintained as if they were in City Offices. To that end, Teleworkers should ensure that there are no outside influences that would interfere with or prevent performance of their regular job duties. For example, dependent care arrangements must be made so as not to interfere with the work, and personal disruptions such as nonbusiness telephone calls and visitors must be kept to a minimum.

13. It is the responsibility of the Teleworker to ensure that a safe work environment is maintained as if they were in City Offices. Teleworkers should maintain a safe workspace, free from hazards, that follows the City’s ergonomic standards, and is free from dangers to the Teleworker and equipment.

14. Maintenance, repair, and replacement of Teleworker-owned equipment will be the responsibility of the Teleworker. No stipend will be provided for the use of internet services away from City facilities. In the event a Teleworker is unable to work remotely (e.g., lack of internet access), the employee shall inform their supervisor immediately and return to the office to resume work as soon as possible.

15. All City owned equipment issued to a Teleworker must be returned immediately upon the end of their Telework Agreement.
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33 16. All City rules regarding the use of computers and the internet apply while a Teleworker is Teleworking, regardless of w hether the Teleworker is using City - provided or personal equipment.

17. If a Teleworker incurs a work -related injury during agreed upon work hours, worker’s compensation laws and rules apply just as they would if such an injury occurred at a City facility.

18. Breach of the Telework Agreement may result in disciplinary action, up to and including termination of employment.

City Rights and Responsibilities

1. The City assumes no liability for injuries occurring at the Telework location if such injury occurs either outside the agreed upon work hours or outside the designated work location and which are non-work related.

2. The City is only responsible for supporting City-owned computers, software, data, and supplies and the approval of Telework does not create responsibility of the City for any non-authorized supplies, equipment, or tools.

3. Maintenance, repair, and replacement of City -owned equipment issued to Teleworker will be the responsibility of the City. In the event of equipment malfunctions, the Teleworker must notify their supervisor immediately. If repairs will take some time, the Teleworker may be asked to report to a City office until the equipment is usable.

4. The City is not liable for damages to any Teleworker’s personal or real property while the Teleworker is working at an alternative worksite.

5. Telework may be denied, suspended, modified, or terminated at any time and for any reason at the discretion of the Teleworker’s Department Head.

DATE SIGNED: __________________________

For the City: For CTFP:

________________________________ _________________________________ Andrew Haussler, City Manager Arun Naina, CTFP President

________________________________ _________________________________ Amy Hance, Lead City Negotiator Steve Nourian, CTFP Negotiator

________________________________ _________________________________ Lori Shively, City Negotiator PaNhia Vue, CTFP Negotiator

Attest: _______________________________________
Briana Parra, City Clerk Date:
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AGENDA ITEM NO. 7.

CITY OF CLOVIS Unit 14
CTFP - Monthly Salary Schedule - Effective July 1, 2025 Revised 05/13/25
3% Wage Increase PLUS Equity Adjustments (6.60% Info Tech Analyst, 7.00% Sr Accountant, 3.84% Sr Info Tech Specialist) Code Position Grade Step 1 Step 2 Step 3 Step4 Step 5
5027 Accountant 710 7,873 8,267 8,680 9,114 9,570
5580 Finance Business Systems Analyst 760 9,303 9,768 10,256 10,769 11,307 5592 Information Technoloqy Analyst 630 7,981 8,380 8,799 9,239 9,701 5593 Info Technoloqy Cybersecurity Analyst 760 9,303 9,768 10,256 10,769 11,307 5594 Information Technology Soecialist 555 6,263 6,576 6,905 7,250 7,613 5597 Information Technology Technician 390 5,356 5,624 5,905 6,200 6,510 5858 Lead Accounting Systems Technician 580 7,410 7,781 8,170 8,579 9,008 5847 Senior Accountant 770 8,829 9,270 9,734 10,221 10,732 5857 Senior Accountina Svstems Technician 560 6,388 6,707 7,042 7,394 7,764 5962 Senior Information Technology Analyst 760 9,303 9,768 10,256 10,769 11,307 5963 Senior Information Technology Specialist 720 7,174 7,533 7,910 8,306 8,721 Exhibit A
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AGENDA ITEM NO. 7.

TO: Mayor and City Council
FROM: Planning and Development Services
DATE: June 2, 2025
SUBJECT: Planning and Development Services – Approval – Res. 25-___ , Adopt a list of projects funded by S enate Bill 1: The Road Repair and Accountability Act.

ATTACHMENTS: 1. Resolution 25-___

2. Vicinity Map

RECOMMENDATION
For the City Council to approve a resolution to adopt a list of projects funded by Senate Bill (SB) 1: The Road Repair and Accountability Act for fiscal year 2025-2026.

EXECUTIVE SUMMARY
Prior to receiving an apportionment of Road Maintenance and Rehabilitation Account (RMRA) funds from the Controller in a fiscal year, a city or county must submit to the California Transportation Commission a list of projects proposed to be funded with these funds. All projects proposed to receive funding must be adopted by resolution by the applicable city council or county board of supervisors at a regular public meeting [SHC 2034(a)(1)].

Pursuant to SHC Section 2034(a)(1) a resolution of the list for SB1 funding is submitted for adoption. The project list submitted is for two street sections that have been called out in the 2025-2026 Five-year Community Investment Program (CIP) budget, specifically the 2025-2026 fiscal year. The two projects are:

1. Barstow Avenue Improvements from Willow Avenue to Villa Avenue

2. Herndon Avenue Improvements from Villa Avenue to Clovis Avenue

BACKGROUND
On April 28, 2017, the Governor signed Senate Bill (SB) 1 (Beall, Chapter 5, Statutes of 2017), which is known as the Road Repair and Accountability Act of 2017. To address basic road maintenance, rehabilitation and critical safety needs on both the state highway and local streets and road system, SB 1: increases per gallon fuel excise taxes; increases diesel fuel sales taxes and vehicle registration fees; and provides for inflationary adjustments to tax rates in future years.
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AGENDA ITEM NO. 8.

Beginning November 1, 2017, the State Controller (Controller) started to deposit various portions of this new funding into the newly created Road Maintenance and Rehabilitation Account (RMRA). A percentage of this new RMRA funding will be apportioned by formula to eligible cities and counties pursuant to Streets and Highwa ys Code (SHC) Section 2032(h) for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system.

SB 1 emphasizes the importance of accountability and transparency in the delivery of California’s transportation programs. Therefore, in order to be eligible for RMRA funding, statute requires cities and counties to provide basic annual RMRA project reporting to the California Transportation Commission (Commission).

Prior to receiving an apportionment of RMRA funds from the Controller in a fiscal year, a city or county must submit to the Commission a list of projects proposed to be funded with these funds pursuant to an adopted resolution by the city council at a regular public meeting [SHC 2034(a)(1)].

Pursuant to SHC Section 2034(a)(1) a resolution of the list for SB1 funding is submitted for adoption. The project list submitted is for two street sections that have been called out in the 2025-2026 Five-year Community Investment Program (CIP), specifically the 2025 -2026 fiscal year. The two projects are:

1. Barstow Avenue Improvements from Willow Avenue to Villa Avenue

2. Herndon Avenue Improvements from Villa Avenue to Clovis Avenue

The projects on the list have been chosen by using the City of Clovis Pavement Ma nagement System and are programed in the CIP five-year budget.

FISCAL IMPACT
The estimated cost for the two projects submitted for the SB1 list is $ 1.5 million. The projects will be included in the 2025-2026 CIP budget. The City of Clovis will receive an estimated $3 .2 million dollars in RMRA funding in Fiscal Year 2025-26 from SB 1. The SB1 funding the City will receive in fiscal year 2025-2026 is enough funding to cover the expected cost of the two projects.

The projected funding received in subsequent years is expected to increase by a small percentage each year.

REASON FOR RECOMMENDATION
A resolution approved by Council is required t o be eligible to receive the City of Clovis’ apportionment of RMRA funding from the State Controller this fiscal year.

ACTIONS FOLLOWING APPROVAL
Staff will submit the SB1 project list and resolution to the California Transportation Commission pursuant to SHC Section 2034(a)(1).

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AGENDA ITEM NO. 8.

CONFLICT OF INTEREST
None.

Prepared by: Tatiana Partain, Management Analyst

Reviewed by: City Manager AH

136
AGENDA ITEM NO. 8.

Attachment 1
RESOLUTION 25-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS TO ADOPT A LIST OF PROJECTS FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT

WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi -modal transportation funding shortfalls statewide; and

WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Clovis are aware of the projects proposed for funding and which projects have been completed each fiscal year; and

WHEREAS, the City of Clovis must include a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, in the City of Clovis budget, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful li fe of the improvement; and

WHEREAS, the City of Clovis will receive an estimated $ 3.2 million in RMRA funding in Fiscal Year 2025-26 from SB 1; and

WHEREAS, the funding from SB 1 will help the City of Clovis maintain and rehabilitate 217 streets, 18 bridges, add active transportation infrastructure throughout the City of Clovis this year and hundreds of similar projects into the future; and

WHEREAS, the 2016 California Statewide Local Streets and Roads Needs Assessment found that the City of Clovis’ streets and roads are in an “good” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “excellent” condition; and

WHEREAS, without revenue from SB 1, the City of Clovis would have otherwise been postponing projects throughout the community; and

WHEREAS, modernizing the local street and road system provides well -paying construction jobs and boosts local economies; and

WHEREAS, police, fire, and emergency medical services all need safe reliable roads to react quickly to emergency calls and a few minutes of delay can be a matter of life and death ; and
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AGENDA ITEM NO. 8.

WHEREAS, maintaining and preserving the local street and road system in good condition will reduce drive times and traffic congestion, improve bicycle safety, and make the pedestrian experience safer and more appealing, which leads to reduce vehicle emissions helping the State achieve its air quality and greenhouse gas emissions reductions goals; and

WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive benefit statewide.

NOW, THEREFORE, BE IT RESOLVED, by the City of Clovis as follows:

1. The foregoing recitals are true and correct.

2. The City of Clovis is adopting the following list of projects planned to be funded in fiscal year 2025-2026 with Road Maintenance and Rehabilitation Account revenues:

a. Barstow Avenue Improvements from Willow Avenue to Villa Avenue. The project will include resurfacing the street and will increase the useful life of the street by 20 years. It is budgeted in the 202 5-2026 fiscal year with construction anticipated in 2026.
b. Herndon Avenue Improvements from Villa Avenue to Clovis Avenue. The project will include resurfacing the street and will increase the useful life of the street by 20 years.

It is budgeted for the 202 5-2026 & 202 6-2027 fiscal years with anticipated construction in 2027.

* * * * *

The foregoing resol ution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on June 2, 2025, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: June 2, 2025

______________________________ ______________________________ Mayor City Clerk
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AGENDA ITEM NO. 8.
0 1 20.5
Miles
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
T eague
Nees
Sierra
Bullard
Barstow
Ashlan
DockeryThompsonHighlandLeonardDeWolfLocanT emperanceArmstrongFowlerSunnysideClovisMinnewawaPeachWillow Shields
Alluvial
Herndon
McCall

VICINITY MAP
Legend
City Limits
Sphere of Influence
SB1 Projects Fiscal Year 2025-2026
Matthew Morillas
Print Date: May 20, 2025

PROJECT

LOCATION

PROJECT

LOCATION
Attachment 2
139
AGENDA ITEM NO. 8.

TO: Mayor and City Council
FROM: Planning and Development Services
DATE: June 2, 2025
SUBJECT: Planning and Development Services – Approval – Consultant List from which Professional Consultants may be selected for Fiscal Year 2025 - 2026.

ATTACHMENTS: 1. Fiscal Year 2025-2026 Consultant List

RECOMMENDATION
For the City Council to approve the attached Consultant List for implementing the Community Investment Program to evaluate private development and public works projects for Fiscal Year 2025-2026, effective July 1, 2025.

EXECUTIVE SUMMARY
None.

BACKGROUND
In accordance with Clovis Municipal Code, Section 2-7.08 subsection (c), the City Manager shall annually recommend to the City Council, for approval, a list of qualified professional consultants as selected by the City Engineer. These professional consultants may be utilized to implement the City’s Five-Year Community Investment Program, and evaluate private development projects and public works projects, and perform special studies. The list includes consultants expressing interest in performing work for the City who possess the required qualifications.

FISCAL IMPACT
None.

REASON FOR RECOMMENDATION
The updated attached list (attachment 1) includes qualified professional consulting firms who have expressed interest in being considered for City projects.

ACTIONS FOLLOWING APPROVAL
None.

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AGENDA ITEM NO. 9.

CONFLICT OF INTEREST
None.

Prepared by: Tatiana Partain, Management Analyst

Reviewed by: City Manager AH

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AGENDA ITEM NO. 9.

CONSULTANT ADDRESS CITY ZIP
Achievement Engineering Corp. 1516 H Street Fresno 93721 AECOM 8050 N. Palm Ave Fresno 93711
Aegis Groundwater Consulting, LLC PO Box 5327 Fresno 93755 Akel Engineering 7433 N. First Street #103 Fresno 93720 Alan Mok Engineering 3433 W. Shaw Avenue, Suit 106 Fresno 93711 Alisto Engineering Group 2737 N. Main Street #200 Walnut Creek 94598 AMBIENT Air Quality & Noise Consulting75 Higuera St. #105 San Luis Obispo 93401 Applied Earthwork Inc. 1391 W. Shaw Ave, Suite C Fresno 93711 Aptim 3240 El Camino Real, Suite 230 Irvine 92602
Area West Environmental 6248 Main Avenue, Suite C Orangevale 95662 Ascent Environmental, Inc. 455 Capitol Mall, Suite 300 Sacramento 95814 Associated Transportation Engineers 100 N. Hope Avenue, Suite 4 Santa Barbara 93110 ATI Architects and Engineers 4750 Willow Road Pleasanton 94588 Begur Consulting 6350 Greenfield Drive Gilroy 95020
Berg & Associates 302 W. 5th St. Suite 210 San Pedro 90731 Biggs Cardosa Associates Inc. 5250 N. Palm Ave., Suite 211 Fresno 93704 Black and Veatch 2880 Zanker Road, Suite 203 San Jose 95134 Boyle Engineering Corporation 1360 E. Spruce Ave. Fresno 93720 Blackburn Consulting 4186 West Swift, Suite 107 Fresno 93722 Blair, Church and Flynn 451 Clovis Avenue, Suite 200 Clovis 93612 Broussard and Associates 389 Clovis Avenue Clovis 93612 Brown & Caldwell 201 North Civic Drive, Suite 300 Walnut Creek 94596 Brown Buntin Associates 406 W School Ave Visalia 93291
Bruce Hale Design 1201 N W Blakely Court Seattle WA 98177 BSA Architects 300 Montgomery St, Suite 600 San Francisco 94104 BSK Associates 691 N. Laverne Ave, Suite 101 Fresno 93727 California Associates Labratories LLP 4124 W. Swift Avenue, Suite 107 Fresno 93722 California Utility Consultants 8050 N. Palm Ave, Ste 300 Fresno 93711 Carollo Engineers 1401 Fulton St #802 Fresno 93721
CITY OF CLOVIS FY 2025-2026 CONSULTANT LIST
Attachment 1
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AGENDA ITEM NO. 9.

CEI Engineering Assoc., Inc. 710 W. Pinedale Ave Fresno 93711 CH&D Architects 2120 20th Street Sacramento 95818
ColeRussell Architects, Inc. 600 Vine Street, Suite 2210 Cincinnati 45202 Cornerstone Structural Engineering Group986 W. Alluvial Avenue Fresno 93711 Cotton/Bridges/Associates 3840 Rosin Court, Suite 130 Sacramento 95834 CSG Consultants 930 Fresno Street Newman 95360
Dale Rutherford Architecture 333 W. Shaw Avenue, Suite 102 Fresno 93704 Danielian Associates 60 Corporate Park Irvine 92606
Derivi Castellanos Architects 3031 W. March Ln, Suite 334 Stockton 95219 Dewberry Engineers, Inc. 575 E. Locust Ave #204 Fresno 93720 DeWees Design 160 S. Cypress St Orange 92866
Dixon & Associates Land Surveying 620 Dewitt Ave Suite 101 Clovis 93612 DKS Associates 1970 Broadway #740 Oakland 94612
Don Dommer Associates 1172 San Pablo Ave #101 Albany 94706 Donabedian & Hannah Architecture 5070 N. Sixth St., Suite 189 Fresno 93710 Douglas "John" Johnson Land Surveying4444 N. Dickenson Fresno 93704 Electrical Power Systems 2187 Herndon Ave #102 Clovis 93611 Engineering Designs 5155 N. First Street Fresno 93710
Environmental Science Associates 2600 Capitol Avenue, Suite 200 Sacramento 95816 ESP (Espinosa) Surveying 2598 North Miami Ave Fresno 93727 Fehr & Peers 1013 Galleria Blvd Roseville 95678
First Carbon Solutions (FCS) 7726 N. First Street, #413 Fresno 93720 Gateway Engineering 405 Park Creek Dr. Clovis 93611
Geocon Consultants, Inc. 3160 Gold Valley Drive, Suite 800 Rancho Cordova 95742 Geo-Logic Associates 2777 East Guasti Road Ontario 91761 GeoSystems Analysis 3393 N. Dodge Blvd. Tucson 85716
Gerald Mele & Associates, Inc. (GMA) 7337 N. First Street, Suite 110 Fresno 93720 Harbour & Associates 389 Clovis Avenue, Suite 300 Clovis 93612 Harris Construction 5286 E. Home Avenue Fresno 93727
HDR Engineering 2365 Iron Point Road #300 Folsom 95630
HF&H 590 Ygnacio Valley Road, Suite 105 Walnut Creek 94596 Hilliard Architects, Inc. 1111 Boardway Oakland 94607
HLA Group, Landscape Architects & Planners555 University Ave #154 Sacramento 95825 143
AGENDA ITEM NO. 9.

HydroScience Engineers, Inc. 10569 Old Placerville Road Sacramento 95827 Infrastructure Engineering Corporation One South Wacker Drive, Suite 2650Chicago 60606 Integrated Designs By Somam Inc 6011 N. Fresno Street, Suite 130 Fresno 93710 J. Dorbritz, A.I.A. 800 Frenwood Pacific Topanga 90290
J.D. Walsh, Architecture & Urban Devel. 2345 E El Chorro Way Palm Springs 92264 Jacobs 2485 Natomas Park Drive, Suite 600Sacramento 95833 James Oakes 191 W. Shaw Avenue, Suite 101 Fresno 93704
JLB Traffic Engineering Inc 516 W. Shaw Ave, Ste. 103 Fresno 93704 Johnson Architecture 4254 N. Selland Fresno Fresno 93722 Kenneth D. Schmidt & Associates 600 W. Shaw Avenue, Suite 250 Fresno 93704 Kitchell 2344 Tulare Street, Suite 102 Fresno 93721
Kittelson & Associates 2510 J Street, Suite 200 Sacramento 95816 Klassen Corporation 2021 Westwind Drive Bakersfield 93301 Kleinfelder 3649 W. Holland Fresno 93722
Krazan & Associates 215 W. Dakota Avenue Clovis 93612
Larry Walker & Assoicates 1480 Drew Avenue, Suite 100 Davis 95618 Lars Andersen & Associates 4694 W. Jacquelyn, Suite 119 Fresno 93722 Lee & Ro, Inc. 1199 South Fullerton Road Industry 91748 Lore Engineering, Inc. 1508 Tollhouse Rd, Suite C Clovis 93611 LSA Associates 2565 Alluvial Ave, Suite 112 Clovis 93611 Mark Thomas & Co Inc 7571 N Remington Ave, Suite 102 Fresno 93711 Marks Bloxom Architects 555 W. Shaw Ave Suite B7 Fresno 93704 Marlette Associates 2565 Alluvial Ave, Suite 142 Clovis 93611 McPheeters & Associates 1486 Tollhouse Rd. #107 Clovis 93611 Melton Design Group Inc. 820 Broadway St. Chico 95928
Michael K. Nunley & Associates, Inc (MKN, Inc.)8405 N Fresno St, Suite 120 Fresno 93720 Michael Sutherland & Associates 36691 Avenue 12 Madera 93636 Mid-Valley Engineering 1117 L Street Modesto 95354
MIG 800 Hearst Avenue Berkeley 94710
Miyamoto International, Inc. 1450 Halyard Drive, Suite One West Sacramento 95691 Moore Twining Labs, Inc. 2527 Fresno St. Fresno 93721
Morton & Pitalo Inc 600 Coolidge Dr, Suite 140 Folsom 95630 MWM Architects, Inc. 2333 Harrison Street Oakland 94612 144
AGENDA ITEM NO. 9.

Nichols Consulting Engineers 8801 Folsom Blvd. Suite 265 Sacramento 95826 Ninyo & Moore 3240 Peralta St, Ste 3 Oakland 94608
Northstar Engineering Group 620 12th St. Modesto 95354
NV5 2109 W. Bullard Ave #145 Fresno 93711
O’Dell Engineering 1165 Scenic Drive, Suite A Modesto 95350 Paul Halajian Architects 389 Clovis Avenue, Ste. 200 Clovis 93612 PBK 7790 N. Palm Avenue Fresno 93711
Peters Engineering 862 Pollasky Ave. Clovis 93612
PlaceWorks, Inc. 3 MacArthur Place, Suite 1100 Santa Ana 92707 Precision Civil Engineering 1234 O Street Fresno 93722
Provost and Pritchard, Inc. 455 W. Fir Ave Clovis 93611 Quad-Knopf Engineering, Inc. 601 E. Pollasky Ave Suite 301 Clovis 93612 R.L. Davidson, Inc. 415 Park Creek Drive Clovis 93611
R.W. Greenwood and Associates 2558 E. Olive Ave Fresno 93701 Rincon Consultants Inc 7080 N. Whitney Ave Suite 101 Fresno 93720 RMA GeoScience 3897 N Ann Ave Fresno 93727
Robert Boro & Associates 985 N. Van Ness Ave Fresno 93721 RRM Design Group 3765 S. Higuera Street, Suite 102 San Luis Obispo 93401 Safety Network 1345 N. Rabe Ave Fresno 93727
Santina & Thompson 1355 Willow Way, Suite 280 Concord 94520 Salem Engineering Group 4729 W. Jacquelyn Avenue Fresno 93722 Sasaki Associates, Inc. 811 Traction Ave Suite 2B Los Angeles 90013 Schricker Engineering Group inc 1793 Lafayette Street Suite 105 Santa Clara 95050 SCS Engineers 3900 Kilroy Airport Way Suite 300 Longbeach 90806 See's Consulting & Technical (mail only)4644 E. Carment Ave Fresno 93703 Sigfried Engineering, Inc. 3428 Brookside Road Stockton 95219 Smith-Emery 9733 Ponderosa Road Hanford 93230
Stantec 2999 Oak Rd. Suite 800 Walnut Creek 94597
Technicon Engineering Services 4539 N. Brawley Avenue, # 108 Fresno 93722 Tetra Tech 21700 Copley Drive, Suite 200 Diamond Bar 91765 The Beals Group 2455 The Alameda Santa Clara 95050
The Taylor Group Architects 410 Park Creek Dr. Clovis 93611 TJKM Transportation Consultants 4234 Hacienda Drive, Suite 505 Pleasanton 94588 145
AGENDA ITEM NO. 9.

Transportation Planning Group 222 N. Garden, Suite 100 Visalia 93291 Triad Architecture & Planning Assoc. 516 W. Shaw Ave., Suite 206 Fresno 93704 Tri-City Engineering 4630 W. Jennifer, Suite 101 Fresno 93722 Trinity Engineering Labs 3109 N Miami Ave, Ste 101 Fresno 93727 Vanir 2444 Main St #130 Fresno 93721
Vector Engineering 2724 Black Lake Blvd DW #202 Tumwater 98512 Vermeltfoort Architects 8525 N Cedar #106 Fresno 93720
VRPA Technologies (DBE) 4630 W Jennifer STE 105 Fresno 93722 Wald, Ruhnke & Dost Architects, LLP 2340 Garden Road, Suite 100 Monterey 93940 West Coast Land Surveying 3949 N. Condor Ct. Sanger 93657 West Yost Assoc 2020 Research Park Dr #100 Davis 95618
Westwood Engineering 7110 N. Fresno St, Ste 160 Fresno 93720 Willdan 2014 Tulare Street, Suite 515 Fresno 93721
Wilson & Associates 4221 W. Sierra Madre, Suite 201 Fresno 93722 WJV Acoustics, Inc. 113 N. Church Street, Suite 203 Visalia 93291 WLC 10470 Foothill Blvd. Virginia Dart TowerRancho Cucamonga 91730 Wood Architects 232 Lower Walden Road Carmel 93923
Yamabe and Horn Engineering, Inc. 2985 N. Burl Ave., Suite 101 Fresno 93727 Zander Westbrook Design 2927 Newbury Street, Suite B Berkeley 94703 146
AGENDA ITEM NO. 9.

TO: Mayor and City Council
FROM: Public Utilities Department
DATE: June 2, 2025
SUBJECT: Public Utilities – Approval – Continue Emergency Authorization for the City Manager to Approve and Sign a Contract for Emergency Water Main Repairs in an amount not to exceed $250,000, Pursuant to Public Contract Code Section 22050.

ATTACHMENTS: 1. Vicinity Map

RECOMMENDATION
For the City Council to approve – by no less than a 4/5 vote – to continue authorizing the City Manager to enter into a contract on behalf of the City for the emergency repair of a 42” transmission water main in an amount not to exceed $250,000, in accordance with the emergency contracting authorization exception to the formal public project bidding requirements pursuant to Public Contract Code section 22050.

EXECUTIVE SUMMARY
Staff are recommending that Council continue authorizing the City Manager to enter into a contract on behalf of the City for the emergency repair of a 42” transmission water main in an amount not to exceed $250,000. This authorization process is an exception to the formal public project bidding requirements pursuant to Public Contract Code section 22050.

On May 19, 2025, Council approved Res. 25-52, determining that emergency repairs to public facilities are necessary without formal public project bidding as authorized by Public Contract Code sections 22035 and 22050, and authorizing the City Manager to approve and sign a contract for the emergency repairs in an amount not to exceed $250,000 . Additionally, Public Contract Code section 22050, subd. (c) requires the City Council to review this emergency action authorization at subsequent Council meetings to determine if there is a need to continue the emergency action authorization or to terminate the action.

Since receiving approval and at the time this report was written, staff have completed phase 1 of the work, excavating and exposing the area and cutting the steel casing around the pipe to gain access to the location of the leak . Staff are currently working with a consulting engineer, the pipe manufacturer, and contractors to determine how to best repair the pipeline. The second phase will be repairing the pipeline, performing all testing of the waterline, backfill ing and 147
AGENDA ITEM NO. 10.
compacting soil, and restoring all disturbed surface improvements. Once the method of repair is determined, staff intend to request and obtain quotes fro m qualified contractors to perform the repair work and will select a qualified contractor to perform the repairs at the lowest price. A contract will be prepared for the necessary repair work and signed by the City Manager , as authorized by Council in Res. 25-52.

BACKGROUND
A 42” transmission waterline was installed in Locan Avenue between Bullard and Nees Avenues in 2007 by a CIP project, including a segment that traverses under SR 168 . The pipeline is located within a 60 -inch steel casing as it c rosses under SR168. This waterline is the primary supply of water from the Surface Water Treatment Plant to the northeastern portion of the City and is a critical piece of infrastructure.

City staff were recently notified by the County of Fresno that water was surfacing along Tollhouse Avenue near the location where the waterline crosses under SR 168. Exploratory work has identified that the water is coming from a leak in a segment of the 42” pipe that is inside a 60” steel casing. Subsequently, the waterline was shut down and will remain shut down until the pipeline can be repaired.

Without this critical piece of the City’s water infrastructure, the City’s ability to reliably supply water and maintain water pressure to the thousands of customers in the northeastern portion of the City will be compromised during the peak water demand i n the upcoming summer months.

In addition, the large pipe diameter and the specialized pipe material add complexity to the repair and there is concern that material lead times may delay restoring the pipe to operation.

Therefore, staff are making this request while urgently working on the emergency repair plan.

This emergency situation and the need to have this water transmission line in operation to meet peak summer water demands on the City’s water system do not allow sufficient time for City staff to prepare the necessary project bid documents, advertise for project bids, and proceed with the normal bidding process and contract award for a public works project estimated to exceed $75,000. It is critical for this segment of water transmission line to be repaired and in operation for the water system to meet the water demands during the hotter summer months.

FISCAL IMPACT
This work will be funded by the Water Enterprise account. Funds are available for this emergency work.

REASON FOR RECOMMENDATION
This is a critical piece of infrastructure that requires emergency repair. This is needed to reliably supply water and maintain pressure for the health and safety of water customers and preservation of property in the northeast area of the City during the peak water demand in the upcoming summer months. Sufficient funds are available for the anticipated costs of the repairs which are not expected to exceed $250,000.

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ACTIONS FOLLOWING APPROVAL
Although formal notice and public project bidding and City Council award will not be required, staff intend to request and obtain quotes from qualified contractors to perform the repair work and select a qualified contractor to perform the repairs at the lowest price. A contract will be prepared for the necessary repair work and signed by the City Manager.

Additionally, Public Contract Code section 22050, subd. (c) requires the City Council to review this emergency action authorization at subsequent Council meetings to determine if there is a need to continue the emerge ncy action authorized or to terminate the action once the repairs are completed. An update on the repair work and request to continue the emergency action authorization will be taken back to Council as necessary as a consent item in future Council meetings.

CONFLICT OF INTEREST
None.

Prepared by: Nicholas Torstensen, Assistant Public Utilities Director

Reviewed by: City Manager AH

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ATTACHMENT 1
0 1 20.5
Miles

CITY LIMITS SPHERE OF INFLUENCE
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
Teague
Nees
Sierra
Bullard
Barstow
Ashlan
DockeryThompsonHighlandLeonardDeWolfLocanTemperanceArmstrongFowlerSunnysideClovisMinnewawaPeachWillow Shields
Alluvial
Herndon
McCall

ASHBECK

BASGALL

BESSINGER

MOUANOUTOUA
HEBERT
ANTUNA

HATCHER

BEDSTED
MATHIS

SCHENGEL

HAUSSLER

MCCOLLUM

ARMENDARIZ

VICINITY MAP
Project Site Location:

Kevin Tuttle
Print Date: May 14, 2025
42" Transimission Water Main Repair
150
AGENDA ITEM NO. 10.

TO: Mayor and City Council
FROM: Administration
DATE: June 2, 2025
SUBJECT: Consider Introduction – Ord. 25-___, Adding Chapter 5.36 to Title 5, of the Clovis Municipal Code Pertaining to Regulation of Commercial Grade Scrap Metal.

Staff: Andrew Haussler, City Manager
Recommendation: Approve

ATTACHMENTS: 1. Ord. 25-___

RECOMMENDATION
For the City Council to approve the introduction of Ordinance 25-__, adding Chapter 5.36 to Title 5 of the Clovis Municipal Code to regulate the receipt, possession, and transportation of commercial grade copper or aluminum components within the City.

EXECUTIVE SUMMARY
Adoption of this Ordinance would provide the Clovis Police Department with additional tools to combat copper and aluminum wire theft and vandalism within the City. The Ordinance provides definitions for the types and amounts of copper or aluminum components that may be received or transferred throughout the City and requires that carriers of such components be properly licensed to do so. The Ordinance specifically targets individuals carrying ten (10) pounds or more of copper or aluminum materials, or any amount of stripped copper or aluminum materials, to address a gap in enforcement under state law.

BACKGROUND
In April of this year, the City and County of Fresno passed ordinances to address copper and aluminum theft and vandalism within their respective jurisdictions. On April 14, 2025, the City Council directed our office to draft an ordinance consistent with those passed by the City and County of Fresno. After collaborating with the Clovis Police Department, we drafte d the Ordinance attached hereto.

The Ordinance specifically targets individuals operating without a connection to lawful business, and those individuals in possession of ten (10) pounds or more of “commercial grade” scrap 151
AGENDA ITEM NO. 11.
metal. The ordinance additiona lly targets individuals in possession of stripped “commercial grade” scrap metal in any quantity. This Ordinance does not apply to collectors of miscellaneous scrap metals, only “commercial grade”. Per the request of the Clovis Police Department, each violation of the Ordinance will be considered a misdemeanor which is punishable as a fine up to $1,000 per occurrence, and up to six (6) months in the County Jail. Violations may be enforced through the issuance of administrative citations or misdemeanor criminal prosecution.

FISCAL IMPACT
None.

REASON FOR RECOMMENDATION
The City Council requested that the Ordinance be drafted consistently with the City and County of Fresno’s copper wire theft ordinances. This Ordinance is consistent with those ordinance s adopted by the City and County of Fresno and provides additional enforcement options for Clovis Police Department to help prevent copper and aluminum wire theft and vandalism in the City.

ACTIONS FOLLOWING APPROVAL
Should the Council approve the introduction of the ordinance, the ordinance will return for recommended adoption at the next City Council meeting.

CONFLICT OF INTEREST
None.

Prepared by: Matthew M. Lear, Deputy City Attorney

Reviewed by: City Manager AH
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AGENDA ITEM NO. 11.

ATTACHMENT 1

ORDINANCE 25-__

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CLOVIS ADDING CHAPTER 5.36 TO TITLE 5 OF THE CLOVIS MUNICIPAL CODE RELATING

TO COMMERCIAL SCRAP METAL

WHEREAS, the Council finds that the theft and resale of commercial scrap metal poses a unique problem within the City of Clovis which cannot be address ed under existing state law; and

WHEREAS, conductive infrastructure, such as power transmission and telecommunication lines are vital to the business and everyday needs of the residents of the City of Clovis, and to the City’s economic sustainability; and

WHEREAS, commercial businesses rely on the conductive infrastructure, including conductive lines and cables which are often made of copper or aluminum, to convey electricity and information to their business operations; and

WHEREAS, the value of conductive infrastructure as scrap, including conductive lines and cables, together with the ease of theft in certain areas of the City, is driving the practice of theft which cannot be abated through enforcement of existing state law; and

WHEREAS, thieves particularly target components made of copper due to its high value as scrap metal; and

WHEREAS, although thieves do not typically target aluminum components, they often damage aluminum components while searching for copper, resulting in substantial costs to commercial businesses; and

WHEREAS, thieves typically strip off, burn off, or otherwise remov e protective sheathing which contains information that identifies the lawful owner and source of the wires or cables; and

WHEREAS, once the sheathing is removed, it is difficult or impossible for law enforcement to identify the lawful owner of the wire or cable; and

WHEREAS, thieves also remove the sheathing because recyclers pay a higher dollar value for scrap metal without such sheathing; and

WHEREAS, existing California law regulates the businesses of junk dealing and recycling, requiring businesses to adhere to comprehensive regulations when accepting scrap metal for recycling, but individuals without a legitimate business purpose are not covered by those laws; and

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WHEREAS, the theft of copper or aluminum lines, cables, and related components is overwhelmingly carried out by individuals acting on their own, with no legitimate business affiliation or purpose; and

WHEREAS, many of scrap metal dealers, junk dealers, and recyclers are located within the City; and

WHEREAS, enforcement and prosecution of scrap metal theft within the City of Clovis is crucial to protecting the unique economic interests of the region; and

WHEREAS, it is the purpose and intent of this chapter to give law enforcement tools to deter, prevent, and punish the theft and vandalism of copper and aluminum lines.

It is not the purpose or intent of this chapter to impede or interfere with ordinary and lawful recycling or scrapping of such materials.

NOW THEREFORE, the City Council of the City of Clovis does ordain as follows:

SECTION 1. Chapter 5.36 is hereby added to Title 5 of the Clovis Municipal Code to read as follows:

CHAPTER 5.36

COMMERCIAL SCRAP METAL

Section 5.36.01 Definitions

5.36.02 Receipt, Possession, and
Transportation of Commercial
Quantities of Copper or
Aluminum Components
Prohibited Without a License

5.36.03 Receipt, Possession, and
Transportation of Stripped
Commercial Grade Wire or
Cable Prohibited Without a
License

5.36.04 Stripping of Commercial
Grade Copper Wire
Prohibited

5.36.05 Violation and Penalty

5.36.06 Public Nuisance

5.36.07 Non-Exclusive Remedy

5.36.08 Severability

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SECTION 5.36.01 – Definitions.

(a) “Commercial grade” means copper or aluminum wire or cable with a diameter of .15 inches or grater, exclusive of any sheathing or coating, or telecommunications cable with fifty (50) or more pairs of conductors in a single cable.

(b) “Sheathing” mea ns the coating which insulates and protects the commercial grade wire or cable. For purposes of this chapter, sheathing includes, but is not limited to, plastic, rubber, or other similar substances and may, but is not required to, bear markings which identify the lawful owner, purpose, or source of the wire or cable.

(c) “Scrap” means any material derived from manufactured components, such as transmission or telecommunications lines, which is no longer useful for its intended purpose and is primarily valuable for recycling.

SECTION 5.36.02 – Receipt, Possession, and Transportation of Commercial Quantities of Copper or Aluminum Components Prohibited Without a License

No person shall receive, possess, or transport scrap commercial grade copper or aluminum wire, cable, transformer coils, transformer bands, power conducting components, or control system components of the type commonly found in electrical switch gear, or any combination thereof, with a total aggregate weight of 10 lbs or more.

This section does not apply to a junk dealer or recycler within the meaning of California Business and Professions Code section 21601, or to a person with a current and valid business license from the City of Clovis or County of Fresno to operate as a junk dealer, secondhand dealer, itinerant dealer, used goods dealer, or flea market operator as set forth in Chapter 6.24 of the Fresno County Ordinance Code, or to the agents or employees of those entities. This section does not apply to any licensed general contractor, subcontractor, or business engaged in the construction, repair, or demolition of buildings, to commercial agricultural businesses, or to the agents or employees of those entities.

SECTION 5.36.03 – Receipt, Possession, and Transportation of Stripped Commercial Grade Wire or Cable Prohibited.

No person shall receive, possess, or transport scrap commercial grade copper or aluminum wire or cable which has had its sheathing stripped, burned off, or otherwise removed. This section does not apply to a junk dealer or recycler within the meaning of California Business and Professions Code section 21601, or to a person with a current and valid business license from the City of Clovis or County of Fresno to operate as a junk dea ler, secondhand dealer, itinerant dealer, used goods dealer, or flea market operator as set forth in Chapter 6.24 of the Fresno County Ordinance Code, or to the agents or employees of those entities. This section does not apply to any licensed general contractor, subcontractor, or business engaged in the construction, repair, or demolition of buildings, to commercial agricultural businesses, or to the agents or employees of those entities.
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AGENDA ITEM NO. 11.

SECTION 5.36.04 – Stripping of Commercial Grade Copper Wire Prohibited.

No person shall strip, burn, or otherwise remove the sheathing from commercial grade copper or aluminum wire or cable. This section does not apply to a junk dealer or recycler within the meaning of California Business and Professions Code section 21601, or to a person with a current and valid business license from any county or county equivalent, related to construction, repair, demolition, junk dealing, or flea market operation, or the agents or employees of those entities. This section does not apply to any licensed general contractor, subcontractor, or business engaged in the construction, repair, or demolition of buildings, to commercial agricultural businesses, or to the agency or employees of those entities.

SECTION 5.36.05 – Violation and Penalty

(a) A criminal citation for violation of this chapter may be issued as provided under Section 1.2.01 and Section 1.2.01.1. The City Attorney is also authorized to refer felony violations of the law to either the Fresno County District Attorney’s Office or the California Department of Justice.

(b) An administrative citation for violation of any provision of this chapter may be issued as provided under Section 1.7.03.

(c) Any violation of this chapter is a misdemeanor, punishable by up to one (1) year in a county jail and/or a fine of up to One Thousand Dollars ($1,000), plus an additional fine equal to the reasonable cost of repairing or replacing the property. Except as prohibited under Penal Code section 654, or by other state law, each section of this chapter is a separate and complete offense.

(d) Notwithstanding the provisions of Section 1.7.08, t he administrative citation penalty for each and every violation of this chapter shall be One Thousand Dollars ($1,000). Every twenty (20) feet of aluminum or copper components possessed in violation of this chapter shall be considered a separate and complete offense.

(e) Any property upon which a violation of this chapter is found shall be subject to immediate abatement by the City.

(f) In addition to any administrative penalty assessed for violation of this chapter, any person found in violation of this chapter shall be charged abatement, actual, administrative, and enforcement costs as defined in Section 5.29.102, subdivisions (a) and (d), calculated to recover the total costs incurred by the City in enforcement of this chapter, pursuant to Chapter 5.29.

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AGENDA ITEM NO. 11.

SECTION 5.36.06 – Public Nuisance.

A violation of this chapter is hereby found and declared to be a public nuisance.

SECTION 5.36.07 – Non-Exclusive Remedy.

This chapter supplements and is in addition to other regulatory codes, statutes, and ordinances heretofore or hereafter enacted by the City state, or any other legal entity or agency having jurisdiction.

SECTION 5.36.08 – Severability.

If any portion of this chapter is held to be invalid by any court of competent jurisdiction, such decision shall not affect the validity or ef fectiveness of the remaining portions of this chapter. The Council hereby declares it would have passed each remaining portion irrespective of the fact that any one or more portions are declared invalid.

SECTION 2. Effective Date.

This Ordinance shall go into effect and be in full force from and after thirty (30) days after its final passage and adoption.

APPROVED: ______________, 2025

______________________________ ______________________________ Mayor City Clerk

* * * * * * * * * *

The foregoing Ordinance was introduced and read at a regular meeting of the City Council held on ____ ________________, 2025, and was adopted at a regular meeting of said Council held on __________________, 2025, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

________________________________
City Clerk
157
AGENDA ITEM NO. 11.

TO: Mayor and City Council
FROM: Administration
DATE: June 2, 2025
SUBJECT: Consider Approval - Res. 25___, 2025-2026 City of Clovis Annual Budget, Five Year Capital Improvement Program, Measure Y, and Information regarding the Clovis Successor Agency. (Continued from the May 19, 2025, meeting)

Staff: Jay Schengel, Finance Director/Andrew Haussler, City Manager Recommendation: Approve

ATTACHMENTS: 1. Res. 25-___

2. 2025-2026 City of Clovis Annual Budget

RECOMMENDATION
Consider approval of the City of Clovis Annual Budget, Five Year Capital Improvement Program, and information regarding the Clovis Successor Agency. This item was introduced on May 1 9, 2025, and continued to the meeting of June 2, 202 5. Staff are recommending the Council continue the public hearing and adopt the budget resolution.

EXECUTIVE SUMMARY
The 2025-2026 Annual Budget is a plan for the financial operations of the City and includes a spending plan for all City operations and a five -year community investment program for the upcoming fiscal year. The 202 5-2026 Annual Budget for general operations and capital improvement programs for the C ity of Clovis in the amount of $3 95.3 million is balanced using current revenues, anticipated rate increases and prior year revenues and is hereby submitted, in accordance with the Clovis Municipal Code.

The 2025-2026 Annual Budget is a balanced budget l argely due to the passage of Measure Y on November 5, 2024 following a yearlong public outreach effort by the City . Measure Y is a local 1% sales tax that became effective April 1, 2025 and is estimated to bring in $26.2 million in discretionary revenue in fiscal year 2025 -2026. The residents of Clovis made their top priorities known; maintaining the Clovis way of life through strong public safety, clean and safe neighborhoods, streets and park maintenance, recreation opportunities, senior services, and high-quality City services. The 2025-2026 Annual Budget focuses on the residents’ number one 158
AGENDA ITEM NO. 12.
priority, maintaining Clovis as a safe community. The General Fund’s proposed p ositions include 7 sworn Police Officers, 9 Firefighters, maintenance workers, recreation staff, and administrative/accounting personnel, all intended to maintain and enhance City services and public safety. The Annual Budget also provides for the necessary vehicles and equipment for these additional positions including 29 patrol ve hicles, a traffic motorcycle, a crime scene vehicle, 2 fire command staff vehicles, a future ladder truck and engine, and public utility vehicles including a tree truck and 3 utility trucks.

General Fund revenue is estimated at $114.7 million and expenditures of $118.9 million are being proposed. The Measure Y Fund revenues are estimated at $26.2 million while expenditures total $13.7 million; $5.1 million for sustaining essential service levels and $8.6 million for operations . Sales and property taxes make up 8 4% of the total General Fund and Measure Y discretionary revenues and 83% of these discretionary funds are dedicated to Public Safety (Police and Fire) . Staff are estimating an ending General Fund emergency reserve balance for June 30, 2025, of $20.9 million, or 17.6% of the General Fund expenditures. The Measure Y fund maintains a healthy balance for future facility and fleet investments.

BACKGROUND
The 202 5-2026 Annual Budget for general operations and capital improvement programs is $395.3 million. The 2025-2026 Annual Budget is the spending plan for community investment in local services such as public safety, parks and recreation, transit, streets, water and sewer, and repairs/maintenance of public facilities. The Annual Budget provides for a range of public services focusing on services that are essential to our citizens. The Annual Budget is also the spending plan for investment in infrastructure for the community. Continuing prudent fiscal decisions and ongoing economic development initiatives enable the City to grow service levels and remain fiscally sustainable. This Annual Budget is unique from prior fiscal years in that the City has a new local 1% sales tax called Mea sure Y that was approved by the voters on November 5, 2024 following a yearlong public outreach effort by the City. The residents of Clovis outlined their priorities as follows:

1. Maintaining Public Safety

2. Keeping Clovis Safe & Clean

3. Retaining Small Businesses & Jobs

4. Protecting Local Drinking Water Sources

5. Repairing Streets & Roads

6. Addressing Homelessness

7. Maintaining Youth & Parks Programs

8. Other General Services

9. Spending Disclosure/Spent Locally

A new section titled “Measure Y” has been added to the budget book to provide a detailed look at the investment the City is making to meet the priorities set forth by its residents in the Measure Y ballot. The Council has established a Measure Y Oversight Committee to ensure financial transparency and local investment of funds.

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AGENDA ITEM NO. 12.

A summary of expenditures by function is provided below:

The General Fund and Measure Y Fund are the only sources of discretionary funding used for basic government services such as public safety, streets, parks, recreation, and senior services.

The General Fund is budgeted to increase 2. 2% above estimated expenditures for 2024 -2025.

General Fund revenue is estimated at $114.7 million and expenditures of $118.9 million are being proposed. Measure Y funds in the amount of $5.1 million were transferred into the General Fund to sustain existing service levels that would otherwise face reductions. Of this $5.1 million, $4.4 million supports essential Police and Fire services and $0.7 million supports Parks, Street Lighting, Senior Services, Recreation, and Administrative Support. This investment ensures that core services remain strong and responsive. The Measure Y Fund revenues are estimated at $26.2 million while expenditures total $13.7 million; $5.1 million for sustaining es sential service levels and $8.6 million for operations that meet the goals approved by the voters.

One of the keys for the long -term fiscal health of a growing community like Clovis is to accumulate savings sufficient to fund an emergency reserve that w ould adequately protect the City against an unexpected catastrophic event and protect City services until other options could be implemented during a rapid economic downturn. The emergency reserve is being maintained with $20.9 million, which is 17.6% of expenditures set aside for unforeseen emergencies.

Enterprise operations and other funds need to be self-balancing with sufficient reserves to meet service obligations and debt coverage. All enterprise operations and other funds are balanced.

In addition, Sewer and Water operations have an authorized 3% rate escalator and Community Sanitation operations have an authorized 4% rate escalator. Sewer will implement the rate increase in this year’s budget and the full $7.30 bond surcharge will be rebated. Water will implement the authorized 3% increase and has two rate schedules: one for normal conditions and one for drought conditions. This year’s budget anticipates normal conditions. Community Sanitation will implement a 4% increase for recycling and organic services, refuse service, and street sweeping service. Each year, staff evaluate all Enterprise Funds to determine if any rate adjustments are necessary.

The Transit Enterprise remains fully funded and, with the City’s population exceeding 100,000, Transit will receive the entire allocation of Local Transportation Funding. Transit began receiving federal funds in 2024-2025 fiscal year and is projected to receive $3.4 million of federal funds in 2025-2026.
10,968,300$
92,512,700
18,056,700
50,162,200
98,754,600
29,189,100
95,628,600
TOTAL 395,272,200
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AGENDA ITEM NO. 12.

FISCAL IMPACT
In accordance with the Municipal Code, and in compliance with State law, the City Council is required to adopt a balanced annual budget for each fiscal year by June 30. The Annual Budget provides a spending plan for the upcoming year that is balanced keeping expenditures in line with revenues; includes a five-year community investment program; includes a detailed section on Measure Y revenues, expenditures and goals; includes a prudent reserve of funds for emergencies and unforeseen events; and authorizes position allocations, all as approved by the Council.

REASON FOR RECOMMENDATION
The City Council must conduct a public hearing to provide an opportunity for the public to comment on the proposed Annual Budget; must review the proposal to determine that the financial plan fairly represents the fiscal policies and priorities of the City Council; and is required by local ordinance, in compliance with State law, to adopt a balanced budget by no later than June 30, 202 5. If the Council fails to adopt a budget by that date, then the City Manager’s proposed budget will automatically become effective to avoid any interruption in City operations, but no capital projects or capital purchases would be allowed until final action by the City Council.

ACTIONS FOLLOWING APPROVAL
On May 1 9, 202 5, the 202 5-2026 City of Clovis Annual Budget was presented with a recommendation to open the public hearing for departmental review and comment, continue the public hearings to June 2, 2025, for further Council input and adopt the budget resolution no later than June 30, 2025. The recommended 2025-2026 Annual Budget has been available for review by the public since May 19, 2025, on the City’s website found at www.cityofclovis.com.

CONFLICT OF INTEREST
None.

Prepared by: Susan Evans, Deputy Finance Director

Reviewed by: City Manager AH

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AGENDA ITEM NO. 12.

ATTACHMENT 1
RESOLUTION 25-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING THE ANNUAL BUDGET FOR FISCAL YEAR 2025-2026, ORDERING TRANSFERS, AND

ADOPTING THE SUMMARY OF APPROPRIATIONS BY FUND AND DEPARTMENT AND OTHER NECESSARY ACTIONS RELATED TO APPROVING THE 2025-2026 BUDGET

WHEREAS, the City Council is required to adopt the Budget by June 30 of each year; and

WHEREAS, the Council has conducted a public hearing on the recommended 2025-2026 Budget; and

WHEREAS, the adoption of Proposition 111 on June 5, 1990, requires the Council to adopt an Appropriation Limit; and

WHEREAS, the Council intends to establish the City's Appropriation Limit in conformance with the provisions of Proposition 111; and

WHEREAS, the City Council finds it necessary to adopt the 2025-2026 Budget.

NOW, THEREFORE BE IT RESOLVED, by the City of Clovis as follows:

1. The 2025-2026 Annual Budget and corresponding Personnel Allocation is approved.

2. The City Council approves and orders the transfer of monies in and out of various funds as set forth in the "Notes to Resources and Appropriations Summary" of said 2025-2026 Budget Book.

3. The “Summary of Expenditures/Expenses 2025-2026 by Department within Fund - Legal Level of Budgetary Control" attached as Exhibit A is approved.

4. The Appropriation Limit as calculated and shown on Page 9 of the 2025-2026 Budget book is approved for $457,842,552.

5. The Council orders that any budget savings or unanticipated revenue be transferred to reserves in accordance with the Appropriation Limit.

6. Any amendments to the appropriations as may be subsequently approved by the Council shall be in conformance with Section 2-8.11, Section 2-8.13 and Section 2-

8.17 of the Clovis Municipal Code.

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AGENDA ITEM NO. 12.

7. The City Council orders that $20,970,000 of the Fund Balance from the City's General Fund be designated as Emergency Reserve.

8. The City Council approves the Five -Year Capi tal Improvement Program that is included within the Annual Budget.

9. The Clovis Redevelopment Successor Agency’s information is included in the City budget and accounting systems for administrative purposes and is shown in Exhibit A.

10. The current Monthly Salary Schedules effective July 1, 2024, by bargaining group are attached as Exhibit B.

11. The City Council will implement the approved 3% annual increase in sewer user rates and will refund in full the $7.30 per month sewer bond surcharge thereby adopting the fees itemized in Exhibit C.

12. The City Council will implement the approved annual 4% increase in rates for refuse, residential recycling, organics, and street sweeping as shown in Exhibit D.

13. The City Council will implement the approved 3% annual increase in water user rates thereby adopting the fees itemized in Exhibit E. The non-drought rates on Exhibit E will be in effect for 2025-2026.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on June 2, 2025, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

______________________________ ______________________________ Mayor City Clerk

163
AGENDA ITEM NO. 12.

City of Clovis
Summary of Expenditures/Expenses 2025-2026
By Department within Fund-Legal Level of Budgetary Control DEPARTMENT City Clovis
City City City General Planning & Public Capital 2025-2026 Successor Council Attorney Manager Services Finance Dev Serv Police Fire Utilities Improvements Total Agency FUND

GENERAL
General Fund 452,500$ 1,256,200$ 3,184,100$ 5,854,300$ 4,647,100$ 63,896,000$ 28,616,700$ 16,042,000$ 123,948,900$

SPECIAL REVENUE FUNDS
Housing & Community Development 488,900 488,900
Landscape Assessment District 5,955,000 5,955,000 Community Facilities Dist 2020-1 32,700 32,700 Total Special Revenue 488,900 5,987,700 6,476,600

INTERNAL SERVICE FUNDS
Liability & Property Insurance 9,901,900 9,901,900
Employee Benefits 47,913,900 47,913,900
Fleet Maintenance 19,188,900 19,188,900
General Government Services 8,121,800 10,502,100 18,623,900 Total Internal Service 8,121,800 68,317,900 19,188,900 95,628,600

ENTERPRISE FUNDS
Community Sanitation 32,102,400 32,102,400
Wastewater 22,317,300 22,317,300
Water 31,371,500 31,371,500
Transit 15,208,000 15,208,000
Planning & Development Services 18,056,700 18,056,700 Total Enterprise 15,208,000 18,056,700 85,791,200 119,055,900

CAPITAL IMPROVEMENT FUNDS
Sewer Construction
Capital-Enterprise - -
Capital-Developer 8,748,000 8,748,000
Park Projects 5,640,000 5,640,000
Street Construction 14,994,000 14,994,000
Water Construction
Capital-Enterprise 2,030,000 2,030,000
Capital-Developer 13,434,000 13,434,000
Housing & Community Development 4,574,200 4,574,200 Community Sanitation Construction - - General Government Facilities 220,000 220,000 General Government Facilities-Meas Y 522,000 522,000 Total Capital Improvement 50,162,200 50,162,200
Citywide Grand Totals 452,500$ 1,256,200$ 11,794,800$ 89,380,200$ 4,647,100$ 18,056,700$ 63,896,000$ 28,616,700$ 127,009,800$ 50,162,200$ 395,272,200$ Clovis Successor Agency Grand Total 1,353,000$

EXHIBIT A
164
AGENDA ITEM NO. 12.

Unit 2

CITY OF CLOVIS
CFFA Monthly Salary Schedule - Effective July 1, 2024
Revised 05/22/24
3% Wage Increase
Code Position Grade Step 1 Step 2 Step 3 Step 4 Step 5
2125 Firefighter (Base) 100 7,310 7,676 8,060 8,463 8,886 2150 Firefighter (2.5%) Ed lncent 7,493 7,868 8,262 8,675 9,108 MOU30.2 AA or AS Degree CDH 1120 183.00 192.00 202.00 212.00 222.00 pp 91.50 96.00 101.00 106.00 111.00
2175 Firefighter (5.0%) Ed lncent 7,680 8,065 8,469 8,892 9,336 MOU30.2 AA or AS Degree AND CDH 1121 370.00 389.00 409.00 429.00 450.00 BS or BA Degree pp 185.00 194.50 204.50 214.50 225.00
2225 Fire Engineer (Base) 200 8,096 8,501 8,926 9,372 9,841 2250 Fire Engineer (2.5%) Ed In 8,298 8,714 9,149 9,606 10,087 MOU30.2 AA or AS Degree CDH 1120 202.00 213.00 223.00 234.00 246.00 pp 101.00 106.50 111.50 117.00 123.00
2275 Fire Engineer (5.0%) Educ Inc 8,505 8,932 9,378 9,846 10,339 MOU30.2 AA or AS Degree AND CDH 1121 409.00 431.00 452.00 474.00 498.00 BS or BA Degree pp 204.50 215.50 226.00 237.00 249.00
2325 Fire Captain (Base) 300 9,450 9,923 10,419 10,940 11,487 2350 Fire Captain (2.5%) Educ Inc 9,686 10,171 10,679 11,214 11,774 MOU30.2 AA or AS Degree CDH 1120 236.00 248.00 260.00 274.00 287.00 pp 118.00 124.00 130.00 137.00 143.50
2375 Fire Captain (5.0%) Ed Inc 9,928 10,425 10,946 11,494 12,068 MOU30.2 AA or AS Degree AND CDH1121 478.00 502.00 527.00 554.00 581.00 BS or BA Degree pp 239.00 251.00 263.50 277.00 290.50
2200 Prevention Captain (Base) 350 10,160 10,668 11,201 11,761 12,349 2210 Prevention Captain 2.5% Ed In 10,414 10,935 11,481 12,055 12,658 MOU30.2 AA or AS Degree CDH 1120 254.00 267.00 280.00 294.00 309.00 pp 127.00 133.50 140.00 147.00 154.50
2220 Prevention Captain 5.0% Educ 10,674 11,208 11,768 12,356 12,974 MOU30.2 AA or AS Degree AND CDH 1121 514.00 540.00 567.00 595.00 625.00 BS or BA Degree pp 257.00 270.00 283.50 297.50 312.50
2800 Training Captain (Base) 350 10,160 10,668 11,201 11,761 12,349 2810 Training Captain (2.5%) 10,414 10,935 11,481 12,055 12,658 MOU30.2 AA or AS Degree CDH 1120 254.00 267.00 280.00 294.00 309.00 pp 127.00 133.50 140.00 147.00 154.50
2820 Training Captain (5.0%) 10,674 11,208 11,768 12,356 12,974 MOU30.2 AA or AS Degree AND CDH 1121 514.00 540.00 567.00 595.00 625.00 BS or BA Degree pp 257.00 270.00 283.50 297.50 312.50
Prevention Captain and Training Captain positions are filled by Fire Captains 2:17 PM 5/19/2025
Exhibit B
165
AGENDA ITEM NO. 12.

Police - Unit 4

CITY OF CLOVIS
CPOA - Monthly Salary Schedule - Effective July 1, 2024 Revised 05/22/2024
3% Wage Increase
Code Position Grade Step 1 Step 2 Step 3 Step 4 Step 5
4025 Police Officer (Trainee) 100 4,543 4,770 5,009 5,259 5,522 4050 Police Officer (Recruit) 250 6,887 7,231 7,593 7,973 8,372 4125 Police Officer (Base) 300 8,268 8,681 9,115 9,571 10,050 4175 Police Officer (5.0%) Ed Inc 8,681 9,115 9,571 10,050 10,553 AP or AA-AS&IP or BA-BS *GOH 1121 413.00 434.00 456.00 479.00 503.00 ••pp 206.50 217.00 228.00 239.50 251.50
4180 Police Officer (9.0%) Ed Inc 9,012 9,462 9,935 10,432 10,955 BA,BS&AP *GOH 1122 744.00 781.00 820.00 861.00 905.00
••pp 372.00 390.50 410.00 430.50 452.50
4225 Police Corporal (Base) 350 9,285 9,749 10,236 10,748 11,285 4275 Police Corporal (5.0%) Ed Inc 9,749 10,236 10,748 11,285 11,849 AP or AA-AS&IP or BA-BS *GOH 1121 464.00 487.00 512.00 537.00 564.00 ••pp 232.00 243.50 256.00 268.50 282.00
4280 Police Corporal (9.0%) Ed Inc 10,121 10,626 11,157 11,715 12,301 BNBS&AP *GOH 1122 836.00 877.00 921.00 967.00 1,016.00
••pp 418.00 438.50 460.50 483.50 508.00
4325 Police Sergeant (Base) 400 10,415 10,936 11,483 12,057 12,660 4375 Police Sergeant (5.0%) Ed Inc 10,936 11,483 12,057 12,660 13,293 AP or AA-AS&IP or BA-BS *GOH 1121 521.00 547.00 574.00 603.00 633.00 ••pp 260.50 273.50 287.00 301.50 316.50
4380 Police Sergeant (9.0%) Ed Inc 11,352 11,920 12,516 13,142 13,799 BNBS&AP *GOH 1122 937.00 984.00 1,033.00 1,085.00 1,139.00 ••pp 468.50 492.00 516.50 542.50 569.50
* These Codes are for internal use only
** This line shows the per period amount of the incentive 5/19/2025 2:21 PM
166
AGENDA ITEM NO. 12.

Unit 1

CITY OF CLOVIS
CPWEA - Monthly Salary Schedule - Effective July 1, 2024 Revised 05/21/24
3 o Waqe Increase
Code Position Grade Step 1 Step 2 Step 3 Step 4 Step 5
1040 Assistant Buildinq Technician 600 5,977 6,276 6,590 6,920 7,266 1080 Asst Water Systems Technician 670 6,098 6,403 6,723 7,059 7,412 1130 Building Maintenance Leadworker 800 6,702 7,037 7,389 7,758 8,146 1140 Buildina Maintenance Worker 300 5,026 5,277 5,541 5,818 6,109 1160 Disposal Leadworker 800 6,702 7,037 7,389 7,758 8,146 1175 Electrician 900 7,164 7,522 7,898 8,293 8,708
1200 Equipment Mechanic 650 6,078 6,382 6,701 7,036 7,388 1240 Eauipment Mechanic Assistant 450 5,656 5,939 6,236 6,548 6,875 1280 Equipment Operator 700 6,275 6,589 6,918 7,264 7,627 1320 Equipment Service Worker 300 5,026 5,277 5,541 5,818 6,109 1360 Fleet Maintenance Leadworker 800 6,702 7,037 7,389 7,758 8,146 1370 Fleet Maintenance Service Writer 350 5,294 5,559 5,837 6,129 6,435 1400 Landfill Leadworker 800 6,702 7,037 7,389 7,758 8,146 1440 Maintenance Leadworker 800 6,702 7,037 7,389 7,758 8,146 1480 Maintenance Worker 150 4,465 4,688 4,922 5,168 5,426 1520 Meter Reader 200 5,047 5,299 5,564 5,842 6,134
1560 Parks Maintenance Leadworker 800 6,702 7,037 7,389 7,758 8,146 1600 Parks Sr. Maintenance Worker 400 5,644 5,926 6,222 6,533 6,860 1640 Parts Clerk 350 5,294 5,559 5,837 6,129 6,435
1650 Parts Runner 100 3,737 3,924 4,120 4,326 4,542
1680 Sanitation Operator 250 4,978 5,227 5,488 5,762 6,050 1720 Senior Maintenance Worker 400 5,644 5,926 6,222 6,533 6,860 1760 Senior Sanitation Operator 550 5,806 6,096 6,401 6,721 7,057 1800 Street Sweeper Operator 500 5,748 6,035 6,337 6,654 6,987 1820 Utility Worker 100 3,737 3,924 4,120 4,326 4,542
1830 Waste Recycling Maintenance Worker 150 4,465 4,688 4,922 5,168 5,426 1840 Water Svstems Technician 850 7,304 7,669 8,052 8,455 8,878 1860 Water Treatment Plant Operator 850 7,304 7,669 8,052 8,455 8,878 2:24 PM 5/19/2025 167
AGENDA ITEM NO. 12.

CITY OF CLOVIS Unit 5
CEA - Monthly Salary Schedule - Effective July 1, 2024
Revised 05/21/2024
3% Wage Increase
Code Position Grade Step 1 Step 2 Step 3 Step 4 Step 5
5060 Administrative Assistant 490 5,763 6,051 6,354 6,672 7,006 5375 Custodian 90 3,888 4,082 4,286 4,500 4,725
5795 Princioal Account Clerk 340 4,790 5,030 5,282 5,546 5,823 5805 Princioal Office Assistant 340 4,790 5,030 5,282 5,546 5.823 5826 Recreation Leader 180 3,962 4,160 4,368 4,586 4,815 5830 Recreation Soecialist 310 4,693 4,928 5.174 5.433 5,705 5840 Sr Center Nutrition Services Worker 180 3,962 4,160 4,368 4,586 4,815 5930 Senior Custodian 110 4,381 4,600 4,830 5,072 5,326 5860 Staff Analvst 200 5.474 5,748 6,035 6,337 6,654
5/19/2025 168
AGENDA ITEM NO. 12.

Unit 13
CPSEA - Monthly Salary Schedule - Effective July 1, 2024 Revised 01123125
Add Police Records Specialist I, Police Records Specialist II & Senior Police Records Specialist Code Position Grade Step 1 Step 2 Step 3 Step 4 Step 5
5076 Animal Control Officer 460 5,506 5,781 6,070 6,374 6,693 5081 Animal Services Aide 090 3,773 3,962 4,160 4,368 4,586 5301 Communitv Service Officer 460 5,506 5,781 6,070 6,374 6,693 5356 Crime Specialist 600 6,838 7,180 7,539 7,916 8,312 5481 Diciital Forensic Analyst 760 8,010 8,411 8,832 9,274 9,738 5554 Fire & Life Safetv Specialist 760 8,010 8,411 8,832 9,274 9,738 5635 Fire Inspector I 550 6,235 6,547 6,874 7,218 7,579 5636 Fire Inspector II 560 6,706 7,041 7,393 7,763 8,151 5664 Lead Public Safetv Dispatcher 565 6,478 6,802 7,142 7,499 7,874 5786 Police Service Officer 450 5,780 6,069 6,372 6,691 7,026 5790 Police Records Specialist I 100 4,790 5,030 5,282 5,546 5,823 5791 Police Records Specialist II 200 5,292 5,557 5,835 6,127 6,433 5809 Property and Evidence Technician 350 5,316 5,582 5,861 6,154 6,462 5820 Public Safety Dispatcher 450 5,780 6,069 6,372 6,691 7,026 5827 Real Time Analvst 450 5,780 6,069 6,372 6,691 7,026 5875 Senior Animal Control Officer 430 5,623 5,904 6,199 6,509 6,834 5880 Senior Police Records Specialist 470 5,878 6,172 6,481 6,805 7,145 5976 Senior Property/Evidence Technician 440 5,821 6,112 6,418 6,739 7,076 5979 Senior Svstems Video Analvst 600 6,838 7,180 7,539 7,916 8,312 5981 Svstems Video Technician 390 5,005 5,255 5,518 5,794 6,084 5/19/2025 169
AGENDA ITEM NO. 12.

CITY OF CLOVIS Unit 12
CPTA - Monthly Salary Schedule - Effective July 1, 2024 Revised 05/21124
3% Wage Increase
Code Position Grade Step 1 Step 2 Step 3 Step 4 Step 5
5126 Assistant Planner 570 6,665 6,998 7,348 7,715 8,101 5151 Associate Planner 650 7,528 7,904 8,299 8,714 9,150 5176 Building Inspector 610 6,729 7,065 7,418 7,789 8,178 5161 Business Workflow Analyst 760 9,032 9,484 9,958 10,456 10,979 5162 Business Workflow Specialist 555 6,081 6,385 6,704 7,039 7,391 5228 City Surveyor 620 9,631 10,113 10,619 11,150 11,708 5230 Civil Enaineer 660 9,895 10,390 10,910 11,456 12,029 5627 Engineer I 640 7,606 7,986 8,385 8,804 9,244
5105 Enaineer II 750 8,385 8,804 9,244 9,706 10,191
5526 Engineering Inspector 590 6,704 7,039 7,391 7,761 8,149 5551 Engineerina Technician 450 5,488 5,762 6,050 6,353 6,671 5561 Geographic Info Sys Analyst 630 7,290 7,655 8,038 8,440 8,862 5564 Geoaraphic Info Svs SPecialist 555 6,081 6,385 6,704 7,039 7,391 5566 Geographic Info Sys Technician 390 5,005 5,255 5,518 5,794 6,084 5576 Housinq Prooram Coordinator 780 8,220 8,631 9,063 9,516 9,992 5681 Permit Technician 355 5,336 5,603 5,883 6,177 6,486 5726 Planninq Technician I 370 5,003 5,253 5,516 5,792 6,082 5751 Planning Technician II 530 5,701 5,986 6,285 6,599 6,929 5776 Plans Examiner 590 6,704 7,039 7,391 7,761 8,149
5901 Senior Building Inspector 690 7,748 8,135 8,542 8,969 9,417 5936 Senior Enaineerina Inspector 670 7,596 7,976 8,375 8,794 9,234 5951 Senior Engineering Technician 560 6,202 6,512 6,838 7,180 7,539 5955 Traffic Sianal Operations Specialist 635 7,325 7,691 8,076 8,480 8,904 • New PosItIon
5/19/2025 170
AGENDA ITEM NO. 12.

CITY OF CLOVIS Unit 14
CTFP - Monthly Salary Schedule - Effective July 1, 2024 Revised 05121/2024
3% Wage Increase
Code Position Grade Step 1 Step 2 Step 3 Step4 Step 5
5027 Accountant 710 7,644 8,026 8,427 8,848 9,290
5580 Finance Business Systems Analyst 760 9,032 9,484 9,958 10,456 10,979 5592 Information Technoloav Analvst 630 7,282 7,646 8,028 8,429 8,850 5593 Info Technoloqy Cybersecuritv Analyst 760 9,032 9,484 9,958 10,456 10,979 5594 Information Technoloav Specialist 555 6,081 6,385 6,704 7,039 7,391 5597 Information Technoloqy Technician 390 5,200 5,460 5,733 6,020 6,321 5858 Lead Accountina Svstems Technician 580 7,194 7,554 7,932 8,329 8,745 5847 Senior Accountant 770 8,026 8,427 8,848 9,290 9,755 5857 Senior Accountina Svstems Technician 560 6,202 6,512 6,838 7,180 7,539 5962 Senior Information Technoloav Analvst 760 9,032 9,484 9,958 10,456 10,979 5963 Senior Information Technoloav Specialist 720 6,715 7,051 7,404 7,774 8,163 5119/2025 171
AGENDA ITEM NO. 12.

CITY OF CLOVIS Unit 11
TEBU - Monthly Salary Schedule - Effective July 1, 2024 Revised 07/12/2024
3% Waae Increase & Add Part Time Bus and Van Drivers to Houri Schedule Code Position Grade Step 1 Step 2 Step 3 Step 4 Step 5
5201 Bus Driver 150 4,419 4,640 4,872 5,116 5,372
5661 Lead Bus Driver 190 5,303 5,568 5,846 6,138 6,445
5986 Transit Disoatcher 250 4,853 5,096 5,351 5,619 5,900 5/19/2025 172
AGENDA ITEM NO. 12.

CITY OF CLOVIS
Unit6
MANAGEMENT (MSC) - Monthly Salary Schedule - Effective July 1, 2024 Revised 03120125
Adiust Dep utv Citv En, ineer Salarv Schedule
Code Position Grade Step 1 Step 2 Step 3 Step 4 Step 5
6010 Accounting Supervisor 220 8,773 9,212 9,673 10,157 10,665 6020 = Assistant Citv Manaaer 820 16,258 17,071 17,925 18,821 19,762 6100 Assist. Dir. Of Planninq and Develoo. 670 13,140 13,797 14,487 15,211 15,972 6050 Assistant Finance Director 640 12,761 13,399 14,069 14,772 15,511 6670 Assistant Public Utilities Director 670 13,140 13,797 14,487 15,211 15,972 6365 Battalion Chief 610 12,427 13,048 13,700 14,385 15,104 6150 Buildina Official 520 11,699 12,284 12,898 13,543 14,220 6220 Business Development Manaaer 290 10,204 10,714 11,250 11,813 12,404 6025 City Clerk 200 8,696 9,131 9,588 10,067 10,570
6120 Citv Enaineer 670 13,140 13,797 14,487 15,211 15,972 6160 = Citv Manaaer 899 21,341 22,408 23,528 24,704 25,939 6780 Citv Planner 520 11,699 12,284 12,898 13,543 14,220 6170 Communications and Marketina Analvst 195 8,180 8,589 9,018 9,469 9,942 6180 Communications Supervisor 220 8,773 9,212 9,673 10,157 10,665 6225 Construction Manaaer 250 9,565 10,043 10,545 11,072 11,626 6228 Crime Analysis Supervisor 220 8,773 9,212 9,673 10,157 10,665 6145 Deoutv Buildina Official/Plan Checker 385 10,109 10,614 11,145 11,702 12,287 6125 • Deputy City Enaineer 620 12,513 13,139 13,796 14,486 15,210 6430 Deoutv Citv Manaaer 850 12,510 13,136 13,793 14,483 15,207 6230 Deputy City Planner 400 10,457 10,980 11,529 12,105 12,710 6434 Deoutv Director of Info Technoloav 470 11,520 12,096 12,701 13,336 14,003 6238 Deputv General Services Director 580 12,207 12,817 13,458 14,131 14,838 6240 Deouty Finance Director 580 12,207 12,817 13,458 14,131 14,838 6368 Deoutv Fire Chief 680 13,674 14,358 15,076 15,830 16,622 6580 Deputv Police Chief 725 15,274 16,038 16,840 17,682 18,566 6370 Deoutv Public Utilities Director 645 14,101 14,806 15,546 16,323 17,139 6540 = Director of Plannina & Development Serv 720 15,248 16,010 16,811 17,652 18,535 6270 = Economic Develoo, Housina & Communi 700 14,523 15,249 16,011 16,812 17,653 6275 Enaineerina Proaram Manaaer 250 9,565 10,043 10,545 11,072 11,626 6255 Enaineerina Proaram Suoervisor 220 8,773 9,212 9,673 10,157 10,665 6251 Executive Assistant 110 6,342 6,659 6,992 7,342 7,709 6235 Facilities Main! & Purchasina Manaaer 385 10,109 10,614 11,145 11,702 12,287 6280 Facilities Maintenance Suoervisor 220 8,773 9,212 9,673 10,157 10,665 6330 = Finance Director 720 15,248 16,010 16,811 17,652 18,535 6340 Finance Manaaer 460 11,283 11,847 12,439 13,061 13,714 6385 = Fire Chief 730 16,021 16,822 17,663 18,546 19,473 6395 Fleet Manaaer 250 9,565 10,043 10,545 11,072 11,626 6410 = General Services Director 720 15,248 16,010 16,811 17,652 18,535 6411 General Services Manaaer 460 11,283 11,847 12,439 13,061 13,714 6415 Housina Proaram Manaaer 280 9,662 10,145 10,652 11,185 11,744 6438 Information Technoloav Suoervisor 230 10,195 10,705 11,240 11,802 12,392 6442 Landfill Suoervisor 220 8,773 9,212 9,673 10,157 10,665 6420 Manaaement Analyst 190 7,940 8,337 8,754 9,192 9,652 6445 Parks Manaaer 250 9,565 10,043 10,545 11,072 11,626 6450 • Parks Suoervisor 220 8,773 9,212 9,673 10,157 10,665 6470 Personnel/Risk Manaaer 550 11,737 12,324 12,940 13,587 14,266 6480 Personnel Technician 100 6,217 6,528 6,854 7 197 7,557 6520 Plan/Develop Administrative Manaaer 270 9,660 10,143 10,650 11,183 11,742 6570 Police Caotain 690 14,233 14,945 15,692 16,477 17,301 6600 = Police Chief 830 16,771 17,610 18,491 19,416 20,387 6630 Police Lieutenant 625 12,866 13,509 14,184 14,893 15,638 6645 Police Services Manaaer 480 11,409 11,979 12,578 13,207 13,867 3:11 PM 5/19/2025
173
AGENDA ITEM NO. 12.

CITY OF CLOVIS
Unit 6
MANAGEMENT (MSC) - Monthly Salary Schedule - Effective July 1, 2024 Revised 03/20125
Adiust Deou Ci Jtv itv Enc ineer Sala irv Schedule
Code Position Grade Steo 1 Steo 2 Steo 3 Steo4 Step 5
6643 Princioal Utilities Enaineer 620 12,513 13,139 13,796 14,486 15,210 6650 Property & Evidence Supervisor 220 8,773 9,212 9,673 10,157 10,665 6675 Public Information Officer 195 8,180 8,589 9,018 9,469 9,942 6680 = Public Utilities Director 790 16,258 17,071 17,925 18,821 19,762 6720 Records Supervisor 220 8,773 9,212 9,673 10,157 10,665 6730 Recreation Coordinator 130 6,598 6,928 7,274 7,638 8,020 6743 Recreation Supervisor 220 8,773 9,212 9,673 10,157 10,665 6748 • Revenue Supervisor 220 8,773 9,212 9,673 10,157 10,665 6750 Senior Manaaement Analyst 220 8,773 9,212 9,673 10,157 10,665 6755 Senior Personnel Technician 150 7,212 7,573 7,952 8,350 8,768 6790 Senior Planner 280 9,662 10,145 10,652 11,185 11,744 6800 • Senior Service Suoervisor 220 8,773 9,212 9,673 10,157 10,665 6835 Solid Waste Manaaer 275 10,294 10,809 11,349 11,916 12,512 6810 Solid Waste Supervisor 220 8,773 9,212 9,673 10,157 10,665 6825 Special Proiects and Life Safety Mar 420 11,331 11,898 12,493 13,118 13,774 6845 Street Maintenance Manaaer 250 9,565 10,043 10,545 11,072 11,626 6095 Supervisina Civil Enaineer 370 11,048 11,600 12,180 12,789 13,428 6850 Supervisor of Animal Services 220 8,773 9,212 9,673 10,157 10,665 6875 Transit Manaaer 275 10,294 10,809 11,349 11,916 12,512 6885 Transit Suoervisor 220 8,773 9,212 9,673 10,157 10,665 6895 Utilities Manaaer 265 11,005 11,555 12,133 12,740 13,377 6950 Water Production Manaaer 260 10,302 10,817 11,358 11,926 12,522 • New Position / :; Executive Management
3:11 PM 5/19/2025
174
AGENDA ITEM NO. 12.
tmpBDD8

EXHIBIT C

Clovis Sewer Monthly Charges

Residential Rates 7/1/2025
SFR per unit $24.88
MFR & Mobile Home per unit $19.33
Pretreatment per residential unit $0.06
Sewer Bond Charge per residential unit $7.30
Rebate per residential unit ($7.30)
School Rates
Elementary school per student $9.27
Middle school per student $13.67
High school per student $18.26
College per student $4.25
Pretreatment per school connection $3.95
Commercial Rates
Low per 1,000 gallons $3.21
Medium per 1,000 gallons $3.63
High (markets, convenience, mortuaries) $7.70
High (bakeries, ice cream, restaurant, hotels) $7.65
Industrial Rates
Low - per 1,000 gallons $3.21
High - per 1,000 gallons $2.587
High – per lb BOD $0.368
High - per lb SS $0.397
Minimum commercial or industrial flow charge per account $19.33 Pretreatment charge per commercial or industrial unit
Category I $27.54
Category II $4.05
Category III $1.29
Sewer Bond Charge per school, commercial or industrial
connection
$7.30
Rebate per school, commercial or industrial connection ($7.30)

175
AGENDA ITEM NO. 12.

Exhibit D
July 1, 2025
Residential Curbside Refuse Rates:

Basic Service (96-gallon) $28.60
Basic Service (48-gallon) $27.16
Additional Service (96-gallon) $14.30

Residential Recycling Rates:

Basic Service (96-gallon) $4.98
Additional Service (96-gallon) $4.98

Residential Curbside Organics Rates:

Basic Service (96-gallon) $7.31
Additional Service (96-gallon) $7.31

Commercial/Residential Street Sweeping: $3.09

Commercial Refuse Rates:
1-yard commercial bin service:

No. of
bins:

Once a
week
Twice a
week
Three times
a week
Four times a
week
Five times a
week
Six times a
week
1 $80.54 $161.08 $241.62 $322.16 $402.70 $483.24
2 $161.08 $322.16 $483.24 $644.32 $805.40 $966.48
3 $241.62 $483.24 $724.86 $966.48 $1,208.10 $1,449.72
4 $322.16 $644.32 $966.48 $1,288.64 $1,610.80 $1,932.96 5 $402.70 $805.40 $1,208.10 $1,610.80 $2,013.50 $2,416.20

2-yard commercial bin service:

No. of
bins: Once a
week
Twice a
week
Three times
a week
Four times a
week
Five times a
week
Six times a
week
1 $141.02 $282.04 $423.06 $564.08 $705.10 $846.12
2 $282.04 $564.08 $846.12 $1,128.16 $1,410.20 $1,692.24 3 $423.06 $846.12 $1,269.18 $1,692.24 $2,115.30 $2,538.36 4 $564.08 $1,128.16 $1,692.24 $2,256.32 $2,820.40 $3,384.48 5 $705.10 $1,410.20 $2,115.30 $2,820.40 $3,525.50 $4,230.60

3-yard commercial bin service:

Additional Service (extra bin): $41.00
Commercial Can Service: $40.23
No. of bins: Once a
week
Twice a
week
Three times
a week
Four times
a week
Five times a
week Six times a week
1 $209.28 $418.56 $627.84 $837.12 $1,046.40 $1,255.68
2 $418.56 $837.12 $1,255.68 $1,674.24 $2,092.80 $2,511.36 3 $627.84 $1,255.68 $1,883.52 $2,511.36 $3,139.20 $3,767.04 4 $837.12 $1,674.24 $2,511.36 $3,348.48 $4,185.60 $5,022.72 5 $1,046.40 $2,092.80 $3,139.20 $4,185.60 $5,232.00 $6,278.40 176
AGENDA ITEM NO. 12.

EXHIBIT E

Clovis Water Rates Bi-Monthly
7/1/2025 7/1/2025
Non-drought Drought
Residential
Dwelling Unit Charge $27.71 $27.71
Water Use
Tier 1 (0-23) ($/kgal) $1.13 $1.35
Tier 2 (23-40) ($/kgal) $1.88 $2.74
Tier 3 (40+) ($/kgal) $2.33 $3.47

Tarpey Unmetered (65kgal)-(63kgal) $139.05 $173.14
Tarpey Large Lot $6.67 $6.67
Tarpey Excess Use Charges ($/kgal) $2.33 $3.24

Commercial
1" or smaller $22.30 $22.30
1 1/2" $29.66 $29.66
2" $40.97 $40.97
3" $81.13 $81.13
4" $204.08 $204.08
6" $814.05 $814.05
8" $1,443.03 $1,443.03
10" $2,260.71 $2,260.71

Commercial Water Use
Tier 1 (0-23) ($/kgal) $1.13 $1.35
Tier 2 (23+) ($/kgal) $1.53 $1.82

Recycled Water
2" $40.97 $40.97
3" $81.13 $81.13
4" $204.08 $204.08
6" $814.05 $814.05
8" $1,443.03 $1,443.03
10" $2,260.71 $2,260.71

Recycled Water Use ($/kgal) $0.71 $0.74
Construction Water $139.05 $173.14
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AGENDA ITEM NO. 12.

RECOMMENDED
2025-2026
Annual Budget
Including Five-Year Community Investment Program
ATTACHMENT 2 178
AGENDA ITEM NO. 12.

Executive Director

GO V E R N M E N T FIN A N C E O FFIC E R S A S S O C I A TIO N D is tin g u is h ed
B u dge t P r ese n tat ion
A w a rd

PRESENTED TO
City of Clovis
California
For the Fiscal Year Beginning
July 1, 2024

GFOA DISTINGUISHED BUDGET AWARD PRESENTATION
The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Clovis, California for its annual budget for the fiscal year beginning July 1, 2024.

In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device.

The award is valid for a period of one year only. We believe that our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. 179
AGENDA ITEM NO. 12.

CITY OF CLOVIS
2025 - 2026
BUDGET
Submitted to City Council
May 19, 2025
___________________________________
Vong Mouanoutoua
Mayor
Diane Pearce
Mayor Pro-Tem
Lynne Ashbeck
Council Member
Drew Bessinger
Council Member
Matt Basgall
Council Member
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AGENDA ITEM NO. 12.

HOW TO USE THIS BUDGET
This Budget document has been designed to
provide the public concise and readable information
about the City of Clovis. The Budget explains the
services and objectives, annual spending plan for
2025-2026, debt obligations, and other vital
information about the operations of the City.

This Budget document is separated into eleven
sections, designated by tabbed pages that provide
quick identification of its contents. The Table of
Contents lists every subject covered in this
document and the associated page number.

The tabbed pages include brief descriptions of the
data within each section. The following are the
eleven major sections and a brief explanation of
each:

Table of Contents
A listing of all major sections, subsections, and the
associated page numbers.

Executive Summary
The Executive Summary Section includes the City
Manager's letter to the Mayor, City Council, and
residents of the City of Clovis which provides an
overview of the recommended Budget and its
objectives, policies and goals, a discussion of
funding for City services, a discussion of major
capital projects, and a general economic outlook for
the City.

Introduction
The Introduction Section provides general
information about the City, long-range goals, major
policies, financial policies, discretionary revenues,
economic outlook, basis of budgeting, budget
process and calendar, budgetary controls,
appropriation limitation, fund descriptions, and
organizational charts.

Summary of Revenues and Expenditures
The Summary of Revenues and Expenditures
Section provides several summary presentations of
financial transactions contained in the
recommended Budget and a listing of primary
revenue sources for the General Fund.

Personnel
The Personnel Section provides a summary and a
detailed list of all the employee positions and the
proposed changes in the recommended Budget.

Operations
The Operations Section provides detailed
information about the programs and proposed
expenditures for each department. Each
department begins with a summary identifying all
activities for the department. The summary is
followed by department performance measures,
which includes detail for each activity. Activity
narratives include a brief "Five-Year Outlook" that
addresses future budget considerations. Following
the activity narratives ar e the activity budget detail including position allocations.

Measure Y
The Measure Y Section provides a c
omprehensive
breakdown of Measure Y expenditures, c ategorized
by type and aligned with key comm unity goals. This
section provides a clear picture of how Measure Y
funds are allocated to enhance public s afety,
infrastructure, and essential services. On
November 5, 2024 Clovis voters approved a local
1% transactions and use tax (sales tax) to assist
the City in m eeting specific goals and priorities in
public safety, safety and cleanliness, business and
job retention, streets/roads repair, homelessness,
youth and parks programs, other general services,
spending disclo sure and reporting and suppo rt for
City departments.

Debt Obligations
The Debt Obligation Section provides information
about the City's poli cies on long -term debt, current
long-term debt obligations, and the legal debt limit.

Community Investment Program
The Community Investment Program Section
provides a general explanation of all c
apital projects
planned for 2025-2026 and is organized by activity.

Projects are identified on the basis of priority nee d
and availability of funding.

Five-Year Community Investment Program
The Five-Year Community Investment Program
Section provides a general explanation of all capital
projects planned for 2025-2026 thro ugh 2029-2030
and bey
ond and is also organiz ed by activity.

Projects are identified on the basis of priority nee d
and availability of funding.

Appendix
The Appendix Section provides demographic
information, phone numbers of City of fices, elected
officials, miscellaneous statistics, and a glossa ry of terms used in this document.

Every attempt has been made to make this Budget
document as easy to understand as possible. We
181
AGENDA ITEM NO. 12.
apologize for the use of "technical terms"; but due to
the nature of accounting, their use is sometimes
unavoidable. We hope that including a Glossary of
terms in the Appendix Section will help the reader
through these technical areas. If you have any
questions or need clarification of items in this
Budget, contact the Finance Department by calling
(559) 324-2130.

The Budget document is available for public
inspection at City Hall, Clovis Civic Center, 1033
Fifth Street, and the Clovis Branch Library, 1155
Fifth Street, during regular business hours, as well
as the City’s website at www.cityofclovis.com
.

Individual copies may also be purchased from the
Finance Department.
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AGENDA ITEM NO. 12.

TABLE OF CONTENTS
I. Executive Summary .......................................................................................................... .............. i-vi II. Introduction .............................................................................................................. .................... 1-22 Summary of Discretionary and Non-Discretionary
Revenues Chart .................................................................................................................... 4 Use of Discretionary Revenues Chart ......................................................................................... 5 Description and Purpose of Accounting Funds .................................................................... 10-11 Organization al Charts ........................................................................................................... 12-21 Management Staff & Budget Task Force .................................................................................. 22 III. Summary of Revenues and Expenditures .................................................................................. 23-50 Fund Balanc e Summary ............................................................................................................ 23 Fund Highlights ..................................................................................................................... 24-25 Summary of Resources and Appropriations ............................................................................. 26 Notes to Resources and Appropriations .............................................................................. 27-28 Summary of Revenues and Expenditures ................................................................................. 29 Budget Summary - All Funds ............................................................................................... 30-31 Budget Summar y by Fund .................................................................................................... 32-35 Summary of Revenues by Fund ........................................................................................... 36-37 Revenue by Source .............................................................................................................. 38-47 Summary of Expenditures by Fund ...................................................................................... 48-50 IV. Personnel……………………………………………………………………………………………….. 51-58 Personnel Overview ............................................................................................................. 51-52 Summary of Positions by Department ....................................................................................... 53 Detail of Positions by Department ........................................................................................ 54-58 V. Operations……………………… ……………………………………………………………………...59-190 Table of Contents ...................................................................................................................... 59 Summary of Expenditures by Department/Function ............................................................ 60-61 City Council ................................................................................................................ .......... 62-65 City Attorney ............................................................................................................... .......... 66-67 City Manage r Department .................................................................................................... 68-87 General Services Department ............................................................................................ 88-111 Finance De partment ......................................................................................................... 112-117 Planning and Development Services Department ........................................................... 118-128 Police D epartment ............................................................................................................ 129-147 Fire Department ................................................................................................................ 148-159 Public Utilitie s Department ............................................................................................... 160-187 Clovis Succes sor Agencies .............................................................................................. 188-190 VI. Measure Y ................................................................................................................. .............. 191-220 Measure Y Overview ............................................................................................................... 191 Summary of Measure Y Resources and Appropriations ......................................................... 192 Summary of Measure Y Transfers .......................................................................................... 193 Measure Y Budget Summary ........................................................................................... 194-195 Budget Detail by Goals ..................................................................................................... 196-220 VII. Debt Ob ligations ..................................................................................................................... 221-228 Debt Summary ......................................................................................................................... 222 Description of Long-Term Debt ........................................................................................ 223-228 VIII. Community Investment Program Summary ............................................................................. C1-C18 IX. Five-Year Community Investment Program ........................................................................... C19-C64 X. Appendix ................................................................................................................... ................. A1-A7 Glossary .................................................................................................................... ........ A8-A14 186
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AGENDA ITEM NO. 12.

The Executive Summary provides an
overview of key programs and projects to
be undertaken by the Annual Budget and
provides a summary of current financial
conditions that will offset operating revenues.
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AGENDA ITEM NO. 12.
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AGENDA ITEM NO. 12.

May 19, 2025

To: Mayor Mouanoutoua, Members of the Ci ty Council, and Citizens of Clovis

EXECUTIVE SUMMARY

The 2025-2026 Annual Budget for general operations and capi tal improvement programs for the City of Clovis in the amount of $395.3 million is hereby submitted, in accordance with the Clovis Municipal Code.

The 2025-2026 Annual Budget is a historic budget on many levels. The passage of Measure Y, a 1% sales and use tax by the voters of Clovis provides a significant opportunity to invest in Clovis. Significant engagement and support from residents to maintain the Clovis Way of Life created the opportunity. With over 66% voter approval, Measure Y was passed and the priorities outlined in the measure are reflected by the investments made through the 2025-26 Annual Budget. Based on feedback from the budget development effort, the 2025-2026 Annual Budget focuses on the number one priority residents provided, maintaining Clovis as a safe community. To address this priority, the 2025-2026 Annual Budget proposes signific ant investments across various city departments. These additions aim to address key priorities such as public safety including Police and Fire, street and park maintenance, recreation opportunities, senior services, city cleanli ness and administrative support. The proposed positions include 7 sworn Police Officers, 9 Firefighters, maintenance workers, recreation staff, and administrative/accounting personnel, all intended to maintain and enhance city servic es and safety. If not for the Measure Y passage, the Annual Budget would be recommending significant cuts to General Fund Departments. Despite the economic uncertainty, inflationary pressures, and increased demand for services, Clovis is in a sustainable fiscal position.

The proposed Annual Budget solidifies the City’s financial position by maintaining reserves and building fund balances for future needs and also allowing for a plan to be developed to address deferred maintenance and fleet replacement.

Highlights. The 2025-2026 Annual Budget is the spending plan for local services and investment in infrastructure of the community. The Annual Budget provides for a range of public services and focuses on those services that are essential to our citizens. With the Investment of M easure Y revenues, the City is at the beginning of a multi- year effort to position the City to maintain a high quality of life for its residents with critical investments in positions and capital needs such as facilities. The 2025-2026 Annual Budget highlights include:

 Enhance Public Safety. Public safety is a core service to the City. o Increase of 7 sworn Police personnel bringing the total authorized to 135 officers. o Increase of 9 Firefighter positions to add an engine crew to reduce response times. o Add critical support staff positions to enable officers and firefighters to keep Clovis safe. o The budget provides for the replacement of 20 vehicles and 9 new vehicles in the Police Department, along with a new crime scene vehicle, a traffic motorcycle, and 2 fire command staff vehicles.
o Enables the Fire Department to plan for t he ordering of a replacement ladder truck and ordering of a new engine for the new engine crew.
 Implementing Measure Y. During the 2024-2025 budget process, the City of Clovis actively sought community input through presentations, events, surveys, and public meetings. Residents expressed strong support for maintaining high-quality public safety and community services—core to preserving the Clovis way of life. In response, the City Council directed staff to explore new revenue options to address funding shortfalls.

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AGENDA ITEM NO. 12.
ii
The response came in the form of Measure Y—a 1% local sales tax approved by 66.9% of voters in the November 2024 election. The goals of Measure Y as approved by the voters are:

1. Maintaining Public Safety

2. Keeping Clovis Safe & Clean

3. Retaining Small Businesses & Jobs

4. Protecting Local Drinking Water Sources

5. Repairing Streets & Roads

6. Addressing Homelessness

7. Maintaining Youth & Parks Programs

8. Other General Services

9. Spending Disclosure/Spent Locally
It is projected Measure Y will generate $26.2 million in new revenues to the City, but actual revenues will not be available for some time due to the timing of the tax deposits by the State. This is a new tax and forecasting revenues is challenging in uncertain economic times. The 2025-2026 Annual Budget utilizes $13.7 million in Measure Y funds to begin addressing the goals above. It is expected Measure Y will have a fund balanc e at the end of the 2025-2026 fiscal year which will be critical for needed investments in facilities, fleet, and reserves. Revenues will be monitored, and corrective adjustments can be proposed as needed throughout the next fiscal y ear. More details on the use of Measure Y are available in the Measure Y section of the budget document.  Provide Targeted Neighborhood Revitalization Investments. This is a long-term effort to improve community appearance, neighborhood stabilization, amenities in older neighborhoods, and econ omic oppo
rtunities. These investments total $8 million in the proposed 2025-2026 budget building on investments in 2023
-2024 and 2024-2025 of over $40 million, including the following for the 2025-2026 fiscal year:
o Afforda
ble Housing Programs Continue Unprecedented Level of Investment of nearly $4.13 million in Grant and City Funding.
 $1.3 million for Housing Rehabilitation Loans
 $0.65
million for Down-Payment Housing Assistance
 $2.0 million to support the creation of new affordable housing.  Contin
uing the Emergency Housing Repairs Program at $0.18 million o Activ
e code enforcement will continue with a cross-department effort. o Public street improvements. Reconstruct or Design:

Adaptive Signalization on Shaw Avenue
 Reconstruct
Willow Avenue – Sierra to Barstow Avenues.

Reconstruct Barstow Avenue – Willow to Villa Avenues and Brookhaven to Sunnyside Avenu
es.
 Reconstruct Peach Avenue – Gettysburg to Ashlan Avenues 
Reconstruct Ashlan Avenue – Winery to Peach Avenues

Construct ADA Improvements as part of various street improvement projects. o Sidewalk Improvements. Construction of sidewalks on Sierra Avenue east of Willow. o T
ransit Bus Stop Improvements. Construction of new Bus Stops to implement new route plan.
o Alley Improvements. Reconstruct various alleys in eligible lower-income neighborhoods. o Econo
mic Development Investments.

Revitalization planning for underutilized Shaw Avenue commercial properties. 
Offer small and micro business incubation services in Southwest Clovis in partnership with the Clovis Culinary Center and regional partners.
 Continue marketing the area for retail and job generating uses to serve adjacent neighborhoods and the City as a whole.
 Provide Fiscal Security. The Emergency Reserve is proposed to be 17.6% (of General Fund Expenditures), or $20.9 million, set aside this year for unforeseen emergencies. This is a slight drop from the pre
vious budget on a percentage basis. The City’s auditors recommended a target amount of 20%-25% as a prudent reserve for a city operation the size of Clovis. This fund protects service levels from cata
strophic and unexpected losses. Utilization of these funds requires a 4/5th‘s vote of the City Council. In addition, Measure Y is forecasted to provide a fund balance available for neede d facility and fleet impro
vements.
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AGENDA ITEM NO. 12.

iii
 Further Secure Water Supplies and Systems.
o Continue investments with the Fresno Irrigati on District for the firm surface water supply. o Improve treatment at the Surface Water Treatm ent Plant and City water wells to improve the quality and quantity of potable water and increase groundwater recharge through existing and new facilities.
o Review Wastewater diversion improvements to increase capacity of the Sewer System. o Update the Water Master Plan.
 Invest in Employees. The budget includes a budgeted cost of living increase and funds for employee benefits. Funds for training and educational opportunities have been included and encouraged to be used to allow employees to reach their full potential at the City.  Invest in Planning our Future. The budget includes funding for the update to the General Plan.  Invest in the City’s Economic Future. Staff will be actively working on attracting commercial and industrial businesses to Clovis to add jobs and revenues to the City. Staff will continue to make strategic marketing efforts aimed at top revenue producing businesses to support the financial needs of the City. Relationships are being established and maintained with critical development partners in the community and projects are assisted through the development pr ocess. Staff will also be worki ng with regional partners to develop entrepreneurial and small business growth resources. Staff will continue a focused marketing effort on reinforcing Clovis as a medical hub for services, education, and research leverage with the expansion of Clovis Regional Medical Center and the expansion of California Health Sciences University.  Expand the Trail System and Parks. City funds are budgeted to design and construct a new park in the Loma Vista area that will also allow for groundwater recharge. Additional crews are being added to better maintain General Fund Parks and trails. Funds ar e budgeted to make investments at parks such as improvements to the Gettysburg Park restrooms

The 2025-2026 Annual Budget will be available for review at the City Clerk’s Office - 1033 Fifth Street, at the Clovis Branch Library - 1155 Fifth Street, and on the City’s website as of May 19, 2025. Individual copies are available for purchase from the Finance Department. The public hearing to consider the Annual Budget will be at the regular City Council meeting of June 2, 2025, with adoption scheduled at the conclusion of the hearing.

Our Vision, Mission, and Community Values

Vision

Home.

Clovis is more than a city. It is a place to call home – where shared values, diverse perspectives, and a commitment to one another come together to create a thriving and cherished community. We aspire to be a beacon of unity, safety, civility, pr osperity, innovation, and sustainabl e living, ensuring that Clovis is always more than just a place to live, but rather, a place to belong.

Mission

To set the standard for excellence in defining, delivering, and protecting local governance.

Community Values
 “Do the right thing:” We make decisions that are in the best interests of our community. We are honest, ethical, and transparent in our dealings with others.
 Heritage, history, and traditions: We are committed to preserving , educating, and passing on our heritage, history, and traditions while welcoming new traditions along the way.  Safest city in the Valley: We prioritize the safety and well-being of our residents by providing effective public safety services, maintaining our infrastructure, and promoting community preparedness to create a secure and resilient environment.
 Strong neighborhoods, engaged residents, and planned growth: We plan and implement orderly community growth consistent with the City’s Vision. We actively engage the community in determining how our community grows, from our earliest neighborhoods to our newer growth areas.  Education, innovation, and collaboration to support a vibrant economy: We are committed to growing a vibrant and sustainable local economy by continui ng to attract new businesses, supporting existing businesses, and cultivating an environment that encourages entrepreneurship, job growth, and economic 192
AGENDA ITEM NO. 12.
iv
prosperity. We provide educational opportunities for all to ensure the current workforce and future generations are prepared for success.
 Stewardship, sustainability, and good governance: We are good stewards of our resources, making careful and thoughtful choices in the best interest of our community’s future.  Healthiest community in the Valley: We plan our community to provide recreational opportunities, parks, trails, a worl
d-class senior center, and community programs, promoting an active and healthy lifestyle and fosterin
g a strong sense of community connection.
 Employer of choice: We maintain Clovis as the public sector employer of choice.

Fiscal Over
view
The City’s unemployment rate peaked in May of 2020 at 13%, dropped to as low as 2.5% in March of 2022, and in March of 2024is at 4% and has held steady this past ye ar, which is very close to the unemployment rate pre- pandemic. The City saw a decline of historically high sales tax revenue from several years ago. Sales tax revenues are forecasted to nearly double thanks to Measure Y and it appears consumption is stabilizing. Inflation is currently close to the Federal Reserve target rate of 2%, a ma rked improvement from a year ago. However, economic uncertainties have developed in the first half of 2025. Cons umer sentiment is dropping, inflation expectations are increasing, and a recession is being forecasted as “likely” with supply chain disruptions being a concern due to proposed tariffs The City’s efforts over many years to build a strong and diverse economy that attracts high quality businesses, employees, and residents will be key in walkin g through more uncertainty. When combined with wise decisions on the investment of Measure Y funds to build a more resilient, safe, and stable community will continue to provide a foundation for Clovis residents to flourish. The proposed budget includes a prudent increase in services and corresponding expenditures that allows for close monitoring of Measure Y and other fund performance to allow for adjustments as needed to navigate the volatile economic conditions.

In addition, the City is faced with a rapidly changing en vironment beyond the most recent economic uncertainties.

The method of product delivery is transitioning to non-taxable digital services and delivery services rather than brick and mortar locations. Many employees are continuing to telecommute, changing daily traffic patterns, and finding labor is a continued challenge. This has resulted in changes in real estate demand. In this, there are opportunities for the City to address the changes in the upcoming General Plan Update. The City has also supported and leveraged the large and continued increases in entrepreneurial start-ups.

The economic shifts that rapidly occurred during the pandemic confirmed that the City is on solid ground economically with new businesses, i deas, and ways of doing business coming forth to keep Clovis strong for the long run despite short term challenges in the labor mark et, inflationary pressures, monetary policy, and now trade policy and fiscal policy. The fundament als of a well-educated community, excellent infrastructure, good land use policies, and a heritage of hard work will provide for an economic engine that gives hope for the future. Continuing a spirit of partnership with Clovis businesses is going to be critical in reaching the mutual goals of a vibrant community that allows for the success of all its residents.

Budget Overview
The 2025-2026 Annual Budget for all funds totals $ 395.3 million, including $345.1 m illion in operating expenses and $50.2 million in capital improvement expenditures. The budget is balanced using current revenues, anticipated rate increases, and available reserves. This budget represents a 1.64% decrease compared to estimated expenditures for 2024-2025, due primarily to several large capital projects being completed in the current year and not reflected in the proposed budget. A summary of expenditures by function is provided below:

General Government $ 10,968,300
Public Safety 92,512,700
Planning & Development Services 18,056,700
Community Investment Program 50,162,200
Public Utilities 98,754,600
Culture & Recreation 29,189,100
Internal Services 95,628,600
TOTAL $ 395,272,200
General
Government
3%
Public Safety
23%
Planning &
Development
Services
5%
Community
Investment
Program
13%
Public
Utilities
25%
Culture &
Rec
7%
Internal
Services
24%
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AGENDA ITEM NO. 12.

v
General Fund
The proposed General Fund Budget is balanced using Measure Y. A newly approved 1% sales and use tax that was implemented on April 1, 2025. This new revenue stream has provided an enormous opportunity to the City from our citizens, to ensure that we not only remain financially stable, but maintain services to meet the community’s needs and key priorities. Total General Fund Expenditures including Measure Y are projected at $123.9 million and represent an increase of 6% compared to the estimated expenditures for 2024-2025. Total General Fund Revenues including Measure Y are projected at $140.9 million, which is an increase of 20% when compared to the estimated revenues for 2024-2025.

The summary of General Fund expenditures by function is provided below:

The 2025-2026 Annual Budget projects sales tax revenues to be $55.8 million, wh ich represents a 60% increase from the 2024-2025 Annual Budget. The City’s sales tax will experience dramatic growth in fiscal years 2025 and 2026 due to the passage of Measure Y on November 5, 2024, a local transaction and use tax (sales tax) of 1%.

This additional sales tax will supple ment the Statewide 1% Bradley Burns sales tax. The City is no longer experiencing growth with its Bradley Burns but instead experienced a 3% and 2.3% decline in fiscal years 2023 and 2024, respectively. The City anticipates Bradley Burns sales tax to decline again in 2024-2025 from what was budgeted in the 2024-2025 Annual Budget. One reason for the decline in sales tax is the inflationary pressures on households shifting dollars away from discretionary spending as larger portions of income go to essentials such as food, transportation, and housing costs, along with less consumer confidence in the current economic climate. With the addition of Measure Y sales tax as a new revenue stre am, the City has been able to avert budgetary cuts.

Sales tax comprises 49% of the projected discretionary revenue for fiscal year 2025-2026, an increase from 37% budgeted last fiscal year.

Property tax revenues are expected to continue to rise , although new housing development is not anticipated to continue at historical levels. Commercial property tax revenues will be closely monitored as they may be impacted by the accelerated shift to online shopping and remote office work. Property taxes, including in-lieu vehicle license fees, are projected to be $43.9 million in fiscal year 2025-2026, which represents a 6% increase from the previous fiscal year. These property taxes comprise 33% of the projected discretionary revenue for fiscal year 2025-2026, a decrease from 45% budgeted last fiscal year.

A key to ensuring Clovis’ long-term fiscal health is to accumulate sufficient funds to maintain an Emergency Reserve that is adequate to protect the City against an unexpect ed catastrophic event and for the continuance of essential City services during a rapid economic downturn. The City’s auditors recommend a target amount of 20%-25% as a prudent reserve for a city operation the size of Clovis. The 2025-2026 Annual Budget does not include a transfer to the Emergency Reserve. The balance of $20.9 million will remain and is 17.6% of expenditures. The Budget also includes no unassigned general fund balance to be carried forward as a contingency for economic uncertainty and in case of unexpected expenditures or revenue shortfalls, but a significant amount is forecasted to be available in the Measure Y fund balance, a discretionary resource for City Council to consider for critical needs and future investments.

The General Fund and Measure Y are the only funds with discretionary revenues to fund all or portions of operations, such as Police and Fire protection, streets and parks maintenance, recreation, and senior services. The distinction between “discretionary” and “non-discretionary” revenues is key to understanding the financing of local government’s core services. It is also the key to understanding how decisions about funding local government and the use of revenues made at the state or local level can affect the City’s core services. Only 29% of the City’s total current year’s revenues are available for discretionar y spending. The remaining revenues are designated for specific purposes. A more detailed description of the use of discretionary revenues is provided in the Introduction Section of this budget.

Public Safety
75%
General
Government/
Economic Dev
9%
Public
Utilities
6%
Cultural &
Recreation
10%
Public Safety 92,512,700
General Government/Economic Dev. 10,968,300
Public Utilities 6,975,700
Cultural & Recreation 13,492,200
TOTAL $ 123,948,900
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Other Funds
Although a major focus of the budget disc ussion is the General Fund because it represents the essential core services delivered to citizens and is supported by gener al tax revenues, other funds are no less important. These other funds include the community inve stment funds, enterprise funds, and inte rnal service funds. All these funds are balanced for 2025-2026, utilizing current revenue and reserves when appropriate.

In the Public Utilities Department, Sewer will have a 3% rate increase in this year’s budget and will refund the full $7.30 bond surcharge. The Water Fund will implement the authorized 3% increase and has tw o rate schedules:
one for normal conditions and one for drought conditions. Th is year’s budget anticipates normal conditions.

Community Sanitation will have a 4% increase for recycling and organics services, a 4% increase for refuse service and a 4% increase for street sweeping charges. The Transit Enterprise Fund and Planning and Development Services Fund (PDS) are fully funded this year. These f unds are included in the Summary of Fund Balances and other tables in the Summary of Revenue and Expenditures section of this budget.

The Internal Service Funds are included in this budget and act as cost accumulation and allocation centers. All of these funds are fully funded with adequate balances to manage emergencies in the respective operational areas, should the need arise. In addition, the Community Investment Program (CIP) is included in this budget with details included in the CIP section.

The 2025-2026 Annual Budget represents the City being in a strong fiscal position poised to make investments to continue Clovis’ heritage and mission to “To set the standard for excellence in defining, delivering, and protecting local governance.” I wish to thank the Council, the City’s Executive Management Team, and all City Employees for their extraordinary efforts as we have continued to provide excellent public service and look forward to maintaining Clovis as the best City in California. I am confident that we will continue to succeed in 2025-2026.

Respectfully submitted,

Andrew Haussler
City Manager
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AGENDA ITEM NO. 12.

The Introduction Section provides general
information about the City, long-range
goals, major policies, financial planning,
key budget objectives, economic outlook,
discretionary revenues, budget process
and calendar, basis of budgeting, budgetary
controls, appropriation limitation, fund
descriptions, and organizational charts.
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AGENDA ITEM NO. 12.
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AGENDA ITEM NO. 12.

INTRODUCTION

The City of Clovis was incorporated on February 27, 1912, as a general law city of the State of California and as such can exercise the powers allowed by the Constitution and laws of the State of California. The City is governed by the City Council-Manager form of government in which the
City Council determines the mission, land use, and
spending policies of the City and appoints the City
Manager to oversee the day-to-day operation in carrying forward those policies. The City Council consists of five members elected at large for al ternating four-year terms.

The City provides the following services: public safety, animal control, transit, senior services, parks, recreation, economic development, planning and zoning, building
inspection and engineering, street maintenance, water
treatment and delivery, refuse collection and disposal, sewage collection and treatment, water reuse, street
cleaning, and general administrative services.

In accordance with state law and the Clovis Municipal
Code, the City prepares and adopts an annual balanced
budget on a basis consistent with generally accepted
accounting principles. Annual appropriated budgets are adopted for the General Fund, special revenue funds,
capital project funds, and debt service funds. Spending plans are also adopted for proprietary funds.

FINANCIAL POLICIES

The City Council has established fiscal policies that govern the City’s financial administration and are designed to safeguard the City’s assets, provide for a stable funding base, and ensure that adequate accounting data is compiled. The accounting data allows for the preparati on of various accounting reports such as this budget and the Annual Comprehensive Financial Report (ACFR). Following are the financial policies that provide the basis for the financial direction of the City:

 The City’s budget policy states that all operating budgets shall be balanced, and ongoing costs will not exceed current revenues plus the available fund ba lance that exceeds reserv e fund requirements. The minimum reserve for any operational fund is 10% of the budgeted expenditures with the goal for reserves of 20-25% of budgeted expenditures unless capital borrowing or extraordinary fiscal conditions require that higher levels of reserves be maintained.
 The Enterprise Funds are to be fully supported by us er fees and charges, and the Internal Services Funds are to be funded at appropriate levels to ensure reasonable ability to respond to unforeseen events.

Annually, the City has designated a contribution of gene ral funds to the General Government Services Fund (an Internal Service Fund) to address the building space needs for new fire stations, safety training facilities, regional park facilities, business and industrial parks, upgrades and new technology for improved productivity, and major remodeling, repairs, or additions to existing facilities.  The City will not issue long-term debt to cover curren t operations. The City will consider the issuance of long-term debt to purchase/build capital assets when those assets will benefit users over several years and it is determined that it is more equitable to sp read the capital investment and financing costs of the assets to current and future users of the assets.
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AGENDA ITEM NO. 12.

 Annually, the City will have an independent audit of it s financial records prepared by a certified public accountant, pursuant to generally accepted auditing standards, and will submit an annual financial report to the City Council by December 31 for the previous fiscal year.  Fees for services provided will be charged directly to users of the services when appropriate and should cover the full cost of service delivery. Fees will be reviewed on an annual basis to ensure that the fee is appropriate for the service provided compared to actual cost or an approved cost index.  Development impact fees will be established with the goal that new growth pays the cost of infrastructure improvements and minimizes the burden to existing residents.  The City will invest available cash assets in a mann er consistent with the safeguards and diversity that a prudent investor would adhere to with primary emphasis on preservation of principal, sufficient liquidity to cover anticipated payment outflows, and high yields consistent with the first two goals. The City’s investments will be consistent with Section 53601 of the Government Code of the State of California that identifies which types of investments are eligible for investment of public funds, and the maximum percentage of an investment portfolio that is allowed for any one investment.

The City remains in compliance with all of its financial policies.

KEY BUDGET OBJECTIVES

The overall key objective of this budget is to maintain the quality of life in Clovis with targeted investments while keeping expenditures in line with revenues. For more details on how these objectives relate to departmental goals, refer to the Department Summaries included in the Operations Section.

1. Implement Measure Y, focusing on the goals of the measure including:
 Maintaining Public Safety
 Keeping Clovis Safe & Clean
 Retaining Small Businesses & Jobs
 Protecting Local Drinking Water Sources
 Repairing Streets & Roads
 Addressing Homelessness
 Maintaining Youth & Parks Programs
 Other General Services
 Spending Disclosure/Spent Locally

The initial focus is on Public Safety with a meas ured plan to expand public safety services and the support systems needed to allow for safety personnel to serve the community. The objective is to allow Measure Y resources to become fully known while beginning to address the priorities of the community.

2. Implement and begin update of the General Plan and all service and infrastructure master plans.

3. Implement an Economic Development Strategy that seeks to facilitate the growth of new or expanding businesses and jobs that improve the overall tax base of the City, improve the diversity of the local economy, and improve the income of residents in the community.

4. Pursue a capital investment assessment and master plan to provide a safe, clean, and well- maintained community for the residents, to provid e first-rate public facilit ies to serve the City’s population well into the future, and to induce increased local employment from construction contracts; and to provide preventative maintenance as a priority expenditure to avoid greater costs in the future.

5. Provide targeted neighborhood revitalization invest ments. This is a long-term effort to improve community appearance, neighborhood stabilization, infrastructure improvements, amenities in older neighborhoods, and economic opportunities. These investments total $8 million in the 2025-2026 budget on top of over $40 million in the previous two budgets in funding primarily reinvesting in some of the City’s older neighborhoods.

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AGENDA ITEM NO. 12.

DISCRETIONARY VERSUS NON-DISCRETIONARY REVENUES
The distin
ction between these categories of revenue is especially important for the General Fund. It is the key to understanding the financing of general government operations and services. Understanding these categories of revenue makes it clearer how decisions are made on funding local government and how the use of these revenues can affect core government servic es. With constrained sour ces of revenue, the terms “discretionary” and “non-discretionary” revenues have taken on greater importance.

Discretionary revenues are those for which the City can decide, without restriction, how these funds will be expended and on which programs. Examples of discretionary revenues are property taxes, most sales taxes, and business license fees, all of which may be allocated to support any lawful purpose of the City’s choosing.

Discretionary revenues are used to support the General Fund operations and programs. The primary sources of discretionary revenues are property, sales, and certain other taxes which account for more than 98% of total discretionary funding.

Non-discretionary revenues have restrictions, and th e City must spend these revenues on the programs for which they are intended. Examples of non-discretio nary revenues include gas taxes that must be used for street maintenance; and development fees that must be used for land use entitlement processes and inspections or investment in public improvements associated with new development.

The chart on the following page titled “Summary of Discretionary and Non-Discretionary Revenues 2025-2026” illustrates that only 29% of total annual revenues are discretionary with the remaining 71% non- discretionary. The City’s discretionary revenues this year total $100.3 million, of which $99.2 million is being appropriated in the General Fund and $0.35 million are being transferred to the Planning and Development Services Fund and $0.75 million are being transferred to Housing Funds to pay for the public benefit supported by that operation. The remaining $294.9 million of revenues are non-discretionary. Of the discretionary revenues, the chart titled “Use of Discretionary Rev enues 2025-2026” shows that the City will use 83%, or $83.4 million, of the total $100.3 million of discretionary funds for public safety. 3 200
AGENDA ITEM NO. 12.

SUMMARY OF

DISCRETIONARY AND NON-DISCRETIONARY
REVENUES 2025-2026
Non-
Discretionary Discretionary Total
Property Taxes 39,846,000 4,019,000 43,865,000
Sales & Other Taxes 71,414,000 531,000 71,945,000
Licenses & Permits 1,200,000 4,885,000 6,085,000
Fines & Forfeitures 0 230,000 230,000
Use of Money & Property 450,000 6,478,700 6,928,700
Revenue From Other Agencies 283,000 37,537,700 37,820,700 Charges For Current Services 53,000 216,960,600 217,013,600 Other Revenues 0 821,000 821,000
TOTAL CURRENT FUNDING 113,246,000 271,463,000 384,709,000 (Additions to)/Use of Available Balance (12,929,700) 23,492,900 10,563,200 TOTAL 100,316,300 294,955,900 395,272,200
29% 71%
Discretionary Non-Discretionary
Current Funding
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AGENDA ITEM NO. 12.

USE OF DISCRETIONARY REVENUES
2025-2026
Non- Use of
Total Discretionary Discretionary
Departments Expenditures Revenues Revenues
City Council 452,500 232,000 220,500
City Attorney 1,256,200 847,000 409,200
City Manager 11,794,800 9,164,800 2,630,000
General Services 89,380,200 84,770,300 4,609,900
Finance 4,647,100 3,658,600 988,500
Police 63,896,000 7,139,700 56,756,300
Fire 28,616,700 1,916,500 26,700,200
Public Utilities 127,009,800 120,013,800 6,996,000
Planning & Development Services 18,056,700 17,573,000 483,700 Community Investment Program 50,162,200 49,640,200 522,000 TOTAL 395,272,200 294,955,900 100,316,300
Public Utilities
7%
Planning & Dev.

Srvcs
1%
Public Safety
83% General Services
5%
Admin & Econ Dev
4%
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AGENDA ITEM NO. 12.

ECONOMIC OUTLOOK

The City’s unemployment rate peaked in May of 2020 at 13%, dropped to as low as 2.5% in March of 2022, and in March of 2024 is at 4% and has held steady this past year, which is very close to the unemployment rate pre-pandemic. The City saw a decline of historically high sales tax revenue from several years ago. Sales tax revenues are forecasted to grow 60% from approximately $35 million to $55.8 million thanks to Measure Y. Inflation is currently close to the Federal Reserv e target rate of 2%, a marked improvement from a year ago. However, economic uncertainties have developed in the first half of 2025. Consumer sentiment is dropping, inflation expectations are increasing, and a recession is being forecasted as a “likely” with supply chain disruptions being a concern due to proposed tariffs. The City’s efforts over many years to build a strong and diverse economy that attracts high quality businesses, employees, and residents will be key in walking through more uncertainty. Clovis’ solid economic base and the investment of Measure Y funds will continue to build a resilient, safe, and stable community. Allowing Clovis to provide a strong and stable foundation for Clovis residents to flourish. The proposed budget includes a prudent increase in services and corresponding expenditures that with close monitoring of Measure Y and other fund performance. This will allow for adjustments as needed to navigate the volatile economic conditions.

In addition, the City is faced with a rapidly changing environment beyond the most recent economic uncertainties. The method of product delivery is transitioning to non-taxable digital services and delivery services rather than brick and mortar locations. Many employees are continuing to telecommute, changing daily traffic patterns, and finding labor is a continued challenge. This has resulted in changes in real estate demand and the cost of labor. In this, there are opportunities for the City to address the changes in the upcoming General Plan Update. The City has also supported and leveraged the large and continued increases in entrepreneurial start-ups.

The economic shifts that rapidly occurred during the pandemic confirmed that the City is on solid ground economically with new businesses, ideas, and ways of doing business coming forth to keep Clovis strong for the long run despite short term challenges in the la bor market, inflationary pressures, and monetary policy, and now trade policy and fiscal policy. The fundam entals of a well-educated community, excellent infrastructure, good land use policies, and a heritage of hard work will provide for an economic engine that gives hope for the future. Continuing a spirit of partnership with Clovis businesses and residents is going to be critical in reaching the mutual goals of a vibrant community that allows for the success of all its residents.

Upcoming projects that will have a positive effect on the local economy include:

 California Health Sciences University (CHSU) in creasing enrollment candidates for becoming medical doctors in the Sierra Gateway Commerce District;
 Further attraction of businesses to the Sierra Gateway Commerce District;  Businesses locating in the expanded Dry Creek Indust rial Park and nearby business developments;  Additional expansion of medical facilities at Clovis Community Medical Center and on adjacent properties;  Targeted investments of $8 million that will improve older Clovis neighborhoods and provide economic opportunities;
 Development of approximately 400,000 square feet of industrial buildings on vacant parcels in the Clovis Industrial Business Park;
 The development on the Clovis and Dakota Avenue site into approximately 400,000 square feet of industrial will add at least 1,000 jobs to the City;
 The beginning of commercial development in the Heritage Grove growth area;  Additional commercial development coming to the Herndon Avenue Corridor;  Continued investment in the Shaw Avenue Corridor;
 Additional retail opening to the Loma Vista Urban Center;  Construction of a six-lane expressway on S haw Avenue from DeWolf to Leonard Avenues; and  Proposed car dealerships at Clovis and Herndon Avenues.

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AGENDA ITEM NO. 12.

FUND ACCOUNTING
The acco
unts of the City are organized on a basis of funds, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues, and expenses/expenditures. Government resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent. The various funds are grouped into three broad categories as follows:

Governmental Fund Types - Governmental funds are used to account for all of the City's general activities, including the collection and disbursement of earmarked mo nies (special revenue funds), the acquisition of or construction of general fixed assets (capital projects funds), and the servicing of general long-term debt (debt service funds). The General Fund is used to account for all activities of the general government not accounted for in some other fund.

Proprietary Funds - Proprietary funds are used to account for activities similar to those found in the private sector, where the determination of net income is necessary or useful to sound financial administration and the primary intent is to recover the costs of providing the goods or services through user charges. Goods or services from such activities can be provided either to outside parties (enterprise funds) or to other departments or agencies primarily within the government (internal service funds).

Fiduciary Funds - Fiduciary funds are used to account for assets held on behalf of outside parties in a trustee capacity. Assessment Districts fall within this category as does the Redevelopment Successor Agency.

BASIS OF BUDGETING
The bud
gets of the governmental fund types (General Fund, special revenue, capital projects, debt service, and assessment districts) are prepared on a modified accrual basis. This means expenditures are recorded when the liability is incurred, and revenues are recognized if they are received during the fiscal year or shortly thereafter. In addition, the City treats encumbrances as expenditures onl y for budgetary control purposes.

Encumbrances open at year-end are reported as assi gnments of fund balances since they do not constitute expenditures or liabilities. Available expendable resources include beginning fund balance and current year revenues and transfers from other funds.

The spending plans for the proprietary fund types, comprised of internal service funds (employee benefits, fleet, liability and property insurance, and general servic es) and enterprise funds (water, sewer, community sanitation, planning and development services, and transit), are prepared on a full accrual basis. Expenses are recorded when the liability is incurred, and rev enues are recognized when the service is provided.

Exceptions exist in the way the City prepares its spending plans for the enterprise funds and the way they are reported in the City's Annual Comprehensive Financial Report (ACFR). Depreciation on assets is not shown in the spending plan, but expenditures for capital are shown at the full purchase price. The ACFR shows depreciation but not capital expenditure, which is in accordance with generally accepted accounting principles.

Available expendable resources for proprietary funds include beginning working capital, current revenues, and transfers in. Beginning working capital is defined as curr ent assets less current liabilities; in other words, working capital represents cash available to pay expenses.

FIVE-YEAR COMMUNITY INVESTMENT PROGRAM
Based
on the City’s Master Development Plans, the program consists of broad evaluation and establishment of priorities for capital projects essential for future development, as well as the replacement of existing City facilities as needed to ensure the continued delivery of services to the public. An important part of the process of developing the community investment program for capital improvements is determination of the logical order of construction of projects included in the master plans so that underground work is well coordinated to be accomplished in advance of above groundwork. Public service programs and the master plans are the principal bases for determining general priorities. Other factors, however, may influence the final decision as to when a particular project is to be undertaken, such as public demand, major commercial or industrial users, the need to coordinate with other jurisdictions, or even special funding. The five-year community investment program is not designed to do all things that need to be done, but rather to develop a reasonable program of public needs and a dependable order of urgency for each project in relation to other projects. The preparation of the capital budget provides greater assurance that the projects will be undertaken in order of need, that overlapping projects will be avoided, that costly mi stakes can be avoided, and that all projects can be 7 204
AGENDA ITEM NO. 12.
coordinated with each other. Below are a few highlight s of projects included in the Five-Year Community Investment Program:
 Upgrades and repairs to Fire, Police, and Park Facilities  Construction of the Recharge Basin Park in the Loma Vista area  Replace and widen bridge section at Leonard and Enterprise Canal  Design of Various Street Rehabilitation Projects
 Rehabilitation or Widening of Various Streets, including:
o Armstrong Avenue – Alluvial to Nees Avenues
o Ashlan Avenue – Winery to Peach Avenues
o Barstow Avenue – Willow to Villa & Brookhaven to Sunnyside Avenues o Herndon Avenue – Fowler to Armstrong Avenues
o Peach Avenue – Ashlan to Gettysburg Avenues
o Willow Avenue – Sierra to Bullard & Bullard to Barstow Avenues

BUDGET PROCESS
The pro
posed budget is required by City Ordinance to be submitted to the City Council by the third meeting in May for the upcoming fiscal year (which begins July 1 and ends June 30). The Council holds public hearings following the submittal of the budget, and may add to, subtract from, or change appropriations within revenues and reserves estimated as available. The Council is required to adopt a balanced budget by June 30. If a balanced budget is not adopted by June 30, to ensure continuity of government services, the City Manager’s proposed budget becomes effective (excluding capital expenditures).

As part of the budget process, City staff prepared a five-year forecast that analyzed the City's long-term fiscal condition. It identifies trends and issues that must be addressed early to ensure the City's continued financial success in meeting the service needs of the City's residents. These planning sessions are intended to identify Council goals and priorities for the upcoming year. The departments then provide budgetary requests necessary to provide the services required to meet the Council goals. Once the City Manager confirms that the budget is structurally balanced with current resources sufficient to cover current expenditures, the Finance Department accumulates the data into a budget book representing the proposed budget that is submitted to Council.

Following adoption of the budget, it is sometimes necessary to amend the budget. The City Manager may transfer any appropriation within a specific fund no t to exceed $5,000 for appropriations and $2,500 for reserves. Transfers exceeding these amounts require Council action. Also, the Personnel section from time to time may require an amendment should additional staffing be necessary or should the complement of staff require adjustment. These changes also require Council action.

BUDGET CALENDAR
Dep
artmental Submittal (including CIP) April 4, 2025
City Manager Budget Review April 7 - April 11, 2025
Introduction of Recommended Budget to City Council May 19, 2025 Council Budget Review and Public Hearings June 2, 2025
Adoption of Budget Jun
e 2, 2025

BUDGET CONTROL
Budgeta
ry control is maintained at the department level by fund for both expenditures and personnel. The City utilizes encumbrance accounting in governmental funds under which purchase orders, contracts, and other commitments for expenditures are recorded to reserve the budgeted line item. Monthly reports to staff and quarterly reports to Council are utilized to affect budgetary control and reporting. 8 205
AGENDA ITEM NO. 12.

APPROPRIATIONS LIMITATION
In Nove
mber of 1979, California voters approved a constitutional amendment that established an Appropriations Limitation for the state and local govern ments. In June of 1990, the electorate approved Proposition 111 that amended the provisions of the constitution to provide for the adjustment of the Limitation.

The formula now used to calculate the Appropriations Limit is the percentage change in California Per Capita Income (PCI) or the percentage change in valuations of non-residential construction (NRC) plus the percentage change in the City's population or the County's, whiche ver is greater. The State Department of Finance has provided the City with the population estimates and the Per Capita Income. The City’s population increased approximately 1.13% from 2024. The percentage change in the California PCI was approximately 6.44%. The change in non-residential construction was 2.13%. Therefore, the change in PCI is used.

Appropriations Limitation 2024-2025 $425,335,156
Add: Change in Population (1.13%) 4,806,287
$430,1 41,443
Add: Change in PCI (6.44%) 27,701,109
Appropriations Limitation 2025-2026 $457,842,552
Less: Proposed Expenditures Subject to Limitation in 2025-2026 121,975,484 Amount of Un
used Authorized Appropriations $335,867,068
Ove
r the past five years, the City of Clovis’ expenditures have been less than the appropriation (approximately 26% of the limit); therefore, it is not likely that the City of Clovis will reach the Appropriations Limit in the future.

It is recommended that the Council's adoption of t he Budget include the establishment of the City's Appropriations Limitation for the 2025-2026 fiscal year at $457,842,552. ____________________________________
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AGENDA ITEM NO. 12.

DESCRIPTION AND PURPOSE

OF ACCOUNTING FUNDS

The information below provides a brief outline for each of the funds utilized by the City to account for revenue and expenditures for the various activities of the City.

Community Facilities District 2020-1 Fund
The Community Facilities District 2020-1 Fund is a
special revenue fund that houses the collection and
spending of tax assessments within Community
Facilities District 2020-1. Assessments collected will
be used to finance all costs associated with the
maintenance and operation of certain public sewer
facilities and the eventual replacement thereof.

Community Sanitation Fund
The Community Sanitation Fund, which is self-
supporting from fees, is operated as a City business
or "enterprise." All costs including depreciation are
recorded in this fund. All revenue from service
charges related to the collection and disposal of
solid waste, recycling, organics, and street
sweeping fees is deposited into this fund.

Employee Benefits Fund
This fund accounts for the cost of employee
benefits including retirement, workers'
compensation, health insurance, unemployment
insurance, and social security and Medicare
insurance. The source of funding is a charge to all
departments with personnel.

Fleet Maintenance and Replacement Fund
This fund accounts for the expenditures for
maintaining the City's fleet and for equipment
replacement. The source of funding is rental and
replacement charges to all operating departments
that use vehicles or equipment.

General Fund
The purpose of the General Fund is to account for
general government activities such as public safety,
planning, some public works, and revenue
collection administration. All local tax revenues,
building fees, certain user charges, and all
discretionary revenues are deposited in the General
Fund. The General Fund also receives
non-discretionary revenues related to specific
activities that are performed by the operating
sections within the General Fund.

General Fund – Measure Y
The purpose of the General Fund – Measure Y is to
account for general government expenditures
related to activities approved by the voters of the
City of Clovis for a 1% Transactions and Use Tax
(Sales tax) known as Measure Y approved on
November 5, 2024. Such activities include
maintaining public safety, keeping Clovis safe and
clean, retaining small businesses and jobs,
protecting local drinking water, repairing streets and
roads, addressing homelessness, maintaining youth
and parks programs, othe r general services, and
requiring public spending disclosure. All Measure Y
tax revenues are considered discretionary revenues
and deposited in the General Fund – Measure Y.

General Government Services/Facilities Fund
This fund accounts for centralized support provided
to other departments including computer services,
central supplies, communications, energy, and
janitorial services and for government facility
maintenance, enhancements, and acquisitions.

The sources of funding come from a charge to all
operating departments.

Housing & Community Development Fund
This fund accounts for the operations of the
Housing and Community Development Program.

The funding source is the Housing and Community
Development Block Grant.

Housing Successor Fund
This fund was created to continue those City
managed housing projects not affected by the
State’s elimination of Redevelopment Agencies.

Landscape Maintenance Fund
This fund accounts for the expenditures of the
Landscape Maintenance Districts.

Liability and Property Insurance Fund
This fund accounts for the cost of general liability
and property damage claims and insurance. The
source of funding is from a charge to all operating
departments.

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AGENDA ITEM NO. 12.

Park Projects Fund
This fund accounts for the revenue, primarily from
developer fees and park grants, for the purpose of
park development, including acquisition of property.

Also, as needed, funds are transferred from this
fund to the Park Bond Debt Service Fund for
payment of the annual principal and interest on the
Park Bonds, which were used for park acquisition
and development.

Planning & Development Services Fund
This fund accounts for the activities of the building,
planning, and engineering departments of the City.

Revenue is mainly generated from permit fees for
services provided.

Sewer Construction-Developer Fund
This fund accounts for the revenue from developer
fees from the Major Facilities Sewer charge and to
account for capital improvements for major trunk
sewer projects and expansion at the treatment
plant.

Sewer Construction-Enterprise Fund
This fund accounts for capital expenditures for
sewer main construction. Funds are transferred
into the fund from the Sewer Service Fund for user-
related projects and from the Developer Trust Fund
as reimbursements are made for developer
projects.

Sewer Service Fund
This enterprise fund accounts for the operation and
maintenance of the City's sanitary sewer system,
including operating costs of the City's share of the
Fresno-Clovis Wastewater Treatment Facility. The
fund is self-supporting from sewer user fees.

Street Construction Fund
This fund accounts for the capital street projects
paid for out of the City's share of Transportation
Development Act (SB 325) funds allocated by the
state, 1/2 cent sales tax for transportation, Special
Gas Tax Select Street funds, and federal funding
sources under the Federal Intermodel Surface
Transportation Efficiency Act. In addition, funds are
transferred from the Developer Trust Fund as
reimbursements are made for developer-financed
projects.

Successor Agencies Fund
This fund was established to manage the wind
down of the Clovis Community Development
Agency. State actions eliminated Redevelopment
Agencies effective 1/31/12 and required the
creation of this fund.

Transit Fund
This fund accounts for the operation of the City's
transit system including Stageline and Round-Up
and services contracted from Fresno Area Express
(FAX). The sources of funding for this activity are
SB 325 monies, farebox revenues, and 1/2 cent
sales tax for transportation.

Water Construction-Developer Fund
This fund accounts for the revenue from developer
fees and for capital improvements for major water
lines, water wells, and other major capital
improvements.

Water Construction-Enterprise Fund
This fund accounts for revenue from developer fees
and expenditures for installation of water mains.

Water Service Fund
This enterprise fund accounts for revenues from
delivery of water and the related expenditures to
operate and maintain the water system. Funds are
transferred from this fu nd to the Water Main
Construction Fund for system maintenance and
upgrades.

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AGENDA ITEM NO. 12.

City Of Clovis Organization Chart

MAYOR AND

CITY COUNCIL

CITY MANAGER

ASSISTANT CITY MANAGER

PLANNING COMMISSION

PERSONNEL COMMISSION

CITY ATTORNEY

CITIZENS OF
CLOVIS

GENERAL SERVICES DEPARTMENT

PERSONNEL/RISK MANAGEMENT

SENIOR SERVICES

PUBLIC TRANSIT

RECREATION SERVICES

FACILITIES MAINTENANCE

PURCHASING

CITY MANAGER DEPARTMENT

ECONOMIC DEVELOPMENT &

COMMUNICATIONS

HOUSING & COMMUNITY DEVELOPMENT

CITY CLERK OPERATIONS

INFORMATION TECHNOLOGY

SUCCESSOR AGENCY

FINANCE DEPARTMENT

ACCOUNTING/REPORTING

UTILITY BILLING

FORECASTING

BUDGETING

CITY TREASURER

FIRE DEPARTMENT

OPERATIONS

TRAINING

FIRE PREVENTION

EMERGENCY PREPAREDNESS

PLANNING AND DEVELOPMENT

SERVICES DEPARTMENT

PLANNING

BUILDING

ENGINEERING SERVICES

COMMUNITY INVESTMENT PROGRAM

POLICE DEPARTMENT

ADMINISTRATION & SUPPORT SERVICES

COMMUNICATIONS

PATROL & JAIL SERVICES

INVESTIGATIO NS

YOUTH & ANIMAL SERVICES

PUBLIC UTILITIES DEPARTMENT
WAT ER

WASTEWATER

COMMUNITY SANITATION
PARKS

STREET MAINTENANCE & LIGHTING
FLEET
12 209
AGENDA ITEM NO. 12.

City Manager Department

CITY MANAGER

INFORMATION

TECHNOLOGY

ECONOMIC DEVELOPMENT

HOUSING &

COMMUNICATIONS

CITY CLERK ADMINISTRATION

ASSISTANT CITY MANAGER

EX ECUTIVE MANAGEMENT
TEAM
13 210
AGENDA ITEM NO. 12.

General Services Department

GENERAL SERVICES

DIRECTOR

PERSONNEL

RISK MANAGEMENT

COMMUNITY SERVICES DEPARTMENT SUPPORT

PERSONNEL SERVICES SENIOR SERVICES PURCHASING

FACILITIES

MAINTENANCE

RECREATIONEMPLOYEE BENEFITS

RISK MANAGEMENT PUBLIC TRANSIT
14 211
AGENDA ITEM NO. 12.

Finance Department

FINANCE DIRECTOR

CITY TREASURER

ACCOUNTING INVESTMENT AND

REVENUE

BUDGETING

FORECASTING

FINANCIAL

REPORTING

DEBT ISSUANCE
& ADMINISTRATION

BILLING AND

COLLECTION
GRANT

ACCOUNTING

INVESTING
COST

ACCOUNTING
15 212
AGENDA ITEM NO. 12.

Planning and Development Services Department

PLANNING AND DEVELOPMENT SERVICES

DIRECTOR

PLANNING

DIVISION

BUILDING

DIVISION

ENGINEERING

DIVISION

ADVANCE PLANNING

CURRENT PLANNING

MAJOR PROJECTS
& PROGRAMS

PERMIT PROCESSING ENGINEERING

ADMINISTRATION

CAPITAL

IMPROVEMENTS

CONSTRUCTION

MANAGEMENT

INSPECTIONS

DEVELOPMENT
REVIEW

RESIDENTIAL

COMMERCIAL
16 213
AGENDA ITEM NO. 12.

Police Department

CHIEF OF POLICE

ADMINISTRATION &

SUPPORT SERVICES

OPERATIONS

PATROL SPECIAL ENFOR-

CEMENT TEAM
CRIME

ANALYSIS

MAGEC/HEAT/
ACT

FBI-TERRORISM

TASK FORCE

HOMELAND

SECURITY

COMPUTER

FORENSICS

WELLNESS &

FITNESS
HIRING

RESERVES

CHAPLAINS &

VOLUNTEERS
FLEET

PUBLIC RECORDS
ACT

NEIGHBORHOOD

SERVICES

RECORDS &

PUBLIC SERVICES

TRAINING
ANIMAL

RESPONSE TEAM

MISS WINKLES PET

ADOPTION CENTER

NON-PROFITS

RECEIVING &

CARE CENTER

GRAFFITI

ABATEMENT

JUVENILE

WORK PROGRAM

DIVERSION
YOUTH

ACADEMY

JUVENILE DRUG

EDUCATION

INVESTIGATIONS

BUDGET/
GRANTS
UAV
WAT CH 1
BEAT 7 & 8
WAT CH 3
BEAT 1
EOD
JAIL
FIELD

TRAINING
WATCH 2
BEAT 2, 3, & 6

INTERNAL

AFFAIRS

INJURIES W/C
CUSD

LIAISON

TECHNOLOGY

QUALITY OF LIFE
ISSUES

YOUTH SERVICES &

ANIMAL SERVICES
WATCH 4 & 6
BEAT 4 & 5
HONOR
GUARD

HOSPITAL/
EMS

PITCHESS
K9 MUTUAL
AID
CROWD

MANAGEMENT

COMMUNI-

CATIONS
POLICY, PROC.
& UOF REVIEW

TRAFFIC

PROPERTY &

EVIDENCE

FACILITIES
SWAT/
CNT
PIO &
MEDIA

SPECIAL

VEHICLES
17 214
AGENDA ITEM NO. 12.

Fire Department

FIRE CHIEF

EMERGENCY

OPERATIONS DIVISION

COMMUNITY RISK

REDUCTION DIVISION

TRAINING

COMMUNICATIONS

EMERGENCY

PREPAREDNESS
FIRE

INVESTIGATIONS
FIRE

PREVENTION
BUDGET

ACCREDITATION

STRATEGIC

PLANNING

PERSONNEL
SHIFT

OPERATIONS

SPECIALIZED
TEAMS
FLEET

FACILITIES

LOGISTICS

ADMINISTRATION

DIVISION
18 215
AGENDA ITEM NO. 12.

Public Utilities Department

PUBLIC UTILITIES

DIRECTOR

UTILITIES & PARKS ADMINISTRATION, SAFETY

TECHNICAL & FLEET

SANITATION & STREETS

WATER SUPPLY
& DISTRIBUTION

WASTEWATER

STORM DRAINAGE

SOLID WASTE

COLLECTION

LANDFILL

OPERATIONS

RECYCLING

ADMINISTRATION

STREET CLEANING
STREET

MAINTENANCE

STREET LIGHTING

PARKS/LANDSCAPE

MAINTENANCE

ADMIN & CLERICAL

UTILITIES PLANNING
& ENGINEERING

SAFETY & COMPLIANCE
FLEET

MAINENANCE
19 216
AGENDA ITEM NO. 12.

Clovis Successor Agencies

COMMUNICATIONSSUCCESSOR
AGENCY

ECONOMIC

DEVELOPMENT

AFFORDABLE

HOUSING

ECONOMIC DEVELOPMENT, HOUSING &

COMMUNICATIONS DIRECTOR
20 217
AGENDA ITEM NO. 12.

City Departments by Fund Type

CITY OF CLOVIS

GOVERNMENT FUND TYPES

ENTERPRISE FUND

COMMUNITY SANITATION

PLANNING & DEVELOPMENT SERVICES

TRANSIT

WASTEWATER
WATER

GENERAL FUND

CITY ATTORNEY

CITY CLERK

CITY COUNCIL

CITY MANAGER

ECONOMIC DEVELOPMENT &

COMMUNICATIONS

FINANCE
FIRE
PARKS

PERSONNEL
POLICE

RECREATION

SENIOR SERVICES

STORM DRAIN

STREET LIGHTING

STREET MAINTENANCE

INTERNAL SERVICE FUND

EMPLOYEE BENEFITS

FACILITIES MAINTENANCE

FLEET MAINTENANCE

INFORMATION TECHNOLOGY

INSURANCE
21 218
AGENDA ITEM NO. 12.

CITY OF CLOVIS
2025-2026 MANAGEMENT STAFF
Andrew Haussler, City Manager
Paul Armendariz, Interim Assistant City Manager
Chad McCollum, Economic Development, Housing & Communications Director Scott Cross, City Attorney
Briana Parra, City Clerk
Curt Fleming, Police Chief
Chris Ekk, Fire Chief
J
ay Schengel, Finance Director/Treasurer
Amy Hance, General Services Director
Renee Mathis, Planning & Development Services Director
Scott Redelfs, Public Utilities Director

BUDGET PREPARATION TASK FORCE
Andrew Haussler, City Manager
Jay Schengel, Finance Director
Paul Armendariz
Susan Evans
Angela Papazian
Jose Cortez
Jose Reynoso
Ran Chan
Emily Pimentel
Fernando Copetti
Rebecca Simonian
22 219
AGENDA ITEM NO. 12.

The Summary Section provides summarized
information on the various funds, revenue,
expenditures, and fund balances. The Summary
Section also provides a detailed presentation
of specific General Fund revenue.
220
AGENDA ITEM NO. 12.
221
AGENDA ITEM NO. 12.

FUND BALANCE SUMMARY
This section contains information about the various funds utilized by the City presented in summary form. The
narrative, Highlights of Fund Activities, provides facts about the major fund groups. The information is intended to present to the reader, in a condensed form, important data about each fund group.

The Summary of Resources and Appropriations, which follows the Highlights, provides a very concise presentation of the various funds. For each fund, the Summary includes the estimated beginning fund balance as of July 1, 2025; the total estimated revenue for 2025-2026; the total proposed budget expenditures for 2025-2026; and the projected ending fund balance for each fund as of June 30, 2026.

The Notes to Resources and Appropriations Summary, immediately following the Summary of Resources and Appropriations, provides detail on the various fund trans fers along with notes about fund presentation and is an integral part of the Summary.

These schedules provide, in a condensed form, an overview of the financial position of the City for the budget year.
23 222
AGENDA ITEM NO. 12.

FUND HIGHLIGHTS
General Fund - General Fund expenditures are being funded through current year revenues and a transfer from the Measure Y Fund. Projected revenues are $114.7 million which is $3.9 million or 3.5% more than the revised revenues for 2024-2025. Revenues for 2025-2026 are increasing mainly due to property taxes, sales taxes, transient occupancy taxes, and business license taxes. Proposed expenditures are $118.9 million and represent $2.5 million or 2.2% more when c ompared to 2024-2025 es timated expendi tures. The increase in 2025-26 projected expenditures is largely due to increased costs for employee benefit programs including retirement and health insurance along with general price increases on the cost of services and supplies. Thirty-two new positions are recommended for the General Fund for 2025-2026. Eleven positions in the Police Department, nine positions in the Fire Department, one position in the Senior Services Division, one position in the Recreation Division, two positions in the Parks Division, one position in the Street Lighting Division, tw o positions in the Streets Division, two positions in the Personnel Division and three positions in the Finance Department. The General Fund has $20.9 million, or 17.6% of expenditures, designated as an emergency reserve. The General Fund also reflects no unassigned fund balance to be carried forward as a contingency for economic uncertainty and in case of unexpected expenditures or rev enue shortfalls but a significant amount is forecasted to be available in the Measure Y fund balance, a discretionary resource for City Council to consider for c ritical needs and future investments.

General Fund - Measure Y - This fund is newly created to account for general government expenditures related to activities funded with Measure Y, a 1% Transactions and Use Tax (Sales tax) approved by the voters of the City of Clovis on November 5, 2024. Such activities include maintaining public safety, keeping Clovis safe and clean, retaining s mall businesses and jobs, protecting local drinking water, repairing streets and roads, addressing homelessnes s, maintaining youth and parks programs, other general services, and requiring public spending disclosure. All Measure Y tax revenues are considered discretionary revenues and are deposited in the General Fund – Measure Y. Measure Y expenditures are being funded through current year revenues. Projected revenues are $26.2 million, which is $19.9 million or 316% more than the revised revenues for 2024-2025. This is mainly attributed to Measure Y taking effect on April 1, 2025 and rec eiving funds for only one quarter in 2024-2025 compared to an entire fis cal year for 2025-2026. Proposed expenditures are $13.7 million; $5.1 million for sustaining essential services levels and $8.6 million for operations that meet the goals approved by the voters. Refer to the Meas ure Y Section for more details.

Special Revenue Funds - The Housing and Community Development Fund projects a fund balance of $1.0 million for 2025-2026 with current program costs funded using capital funds for projects and a combination of revenues and a transfer from the General Fund to cover current operational program c osts.

The Landscape Assessment District Fund shows a projected fund balance of $10.7 million for 2025-2026. This amount is being accumulated for required reserve and future equipment replacement. The Community Facilities District 2020-1 shows a projected fund balance of $0.4 million.

Internal Service Funds - All of the City’s Internal Service Funds have adequate revenues or reserves to cover current operating requirements. All Internal Services Funds derive rev enue primarily from charges to user departments. Ten new positions for the General Services Department are recommended for 2025-2026. The General Government Facilities Fund includes a limited num ber of minor projects with the reserves committed to future debt service obligations.

Enterprise Funds - All of the City’s Enterprise Funds show sufficient revenue and working capital to meet current operating requirements. With the increase in development over the last few y ears, the City has rebated utility customers the Sewer bond c overage charge of $7.30 per month. The City will continue to rebate the $7.30 per month Sewer bond coverage charge in 2025-2026. Sewer operations have an authorized 3% escalator, which is included in the proposed budget. The Community Sanitation Enterprise has an approved 4% increase effective every July 1 as needed. The need for this increase has been reviewed and will be implemented effective July 1, 2025, for the Recy cling and Organics programs, the Refuse program and the Street Sweeping program. The Water Enterprise Fund reflects the approved 3% rate increase effective July 1, 2025, with rate increases approved in future years if necessary. The Water/Sewer/Community Sanitation operations will add four new positions in 2025-2026 and the Parks division will add two new positions to accommodate continued growth of the City. The Transit Enterprise will continue utilizing the annual mone y received from the Transportation Development Act (TDA) and the Federal Transit Administration (FTA) to improve transit services and for capital improvements. The 24 223
AGENDA ITEM NO. 12.

Transit Enterprise has three new recommended positions in 2025-2026. To accommodate staffing changes and market demands, the Planning & Development Enterprise has four new positions and one position conversion.

Capital Improvements - Several major projects are included in the 2025-2026 budget and are listed in the Community Investment Program Section. The City has also identified several major projects in the Five-Year Community Investment Program Section for years beyond 2025-2026 that do not currently have funding sources identified.

More details regarding the recommended positions included in the 2025-2026 budget in the General Fund , Internal Service Funds, and Enterprise Funds are included in the Personnel Section. 25 224
AGENDA ITEM NO. 12.

SUMMARY OF

RESOURCES AND APPROPRIATIONS
2025-2026
Beginning Current Ending
Fund Balance Transfers Resources Expenditures Balance

GENERAL
General Fund* 319,200 3,967,300 114,712,800 118,999,300 0 General Fund - Measure Y 6,300,000 (8,751,500) 26,200,000 4,949,600 18,798,900 Total General Fund 6,619,200 (4,784,200) 140,912,800 123,948,900 18,798,900

SPECIAL REVENUE FUNDS
Housing & Community Develop. 999,000 150,000 329,600 488,900 989,700 Landscape Assessment Dist 10,103,500 0 6,571,000 5,955,000 10,719,500 Community Facilities Dist 2020-1 374,300 0 100,000 32,700 441,600 Total Special Revenue 11,476,800 150,000 7,000,600 6,476,600 12,150,800

INTERNAL SERVICE FUNDS
Liability & Property Insurance 2,721,000 0 9,909,000 9,901,900 2,728,100 Employee Benefits 16,995,600 0 47,607,400 47,913,900 16,689,100 Fleet Maintenance 26,130,700 0 17,029,100 16,938,900 26,220,900 Fleet Maintenance - Measure Y 0 2,250,000 0 2,250,000 0 General Government Services 8,079,000 0 18,186,500 17,845,400 8,420,100 General Government Services - Measure Y 0 778,500 0 778,500 0 Total Internal Service 53,926,300 3,028,500 92,732,000 95,628,600 54,058,200

ENTERPRISE FUNDS
Community Sanitation 11,112,800 150,000 29,159,300 32,102,400 8,319,700 Sewer Service 27,205,400 (1,730,000) 18,223,000 22,317,300 21,381,100 Water Service 20,719,000 (230,000) 25,179,000 31,371,500 14,296,500 Transit 238,000 0 15,208,000 15,208,000 238,000
Planning & Development Service 10,067,300 350,000 16,706,000 17,923,000 9,200,300 Planning & Development Service - Measure Y 0 133,700 0 133,700 0 Total Enterprise 69,342,500 (1,326,300) 104,475,300 119,055,900 53,435,600

CAPITAL IMPROVEMENT FUNDS
Sewer Construction 1,156,700 1,730,000 7,329,000 8,748,000 1,467,700 Park Projects 5,466,000 0 2,626,000 5,640,000 2,452,000 Street Construction 9,617,700 0 14,129,100 14,994,000 8,752,800 Water Construction 13,163,500 980,000 9,127,000 15,464,000 7,806,500 Housing & Community Develop. 1,040,000 600,000 2,934,200 4,574,200 0 Refuse Construction 0 0 0 0 0
General Government Facilities 19,647,000 (750,000) 3,443,000 220,000 22,120,000 General Government Facilities - Measure Y 0 522,000 0 522,000 0 Total Capital Improvement 50,090,900 3,082,000 39,588,300 50,162,200 42,599,000 191,455,700 150,000 384,709,000 395,272,200 181,042,500 Beginning Ending
Balance Transfers Additions Deductions Balance

SUCCESSOR AGENCIES TRUST FUND
Clovis Successor Agencies** 892,800 0 1,405,000 1,353,000 944,800 * The General Fund maintains a $20,970,000 set aside, or 17.6% of expenditures, as an emergency reserve as directed by the City Council.
**The Clovis Successor Agencies are Private Purpose Trust Funds and as such are reported separately and not included in Citywide totals.
26 225
AGENDA ITEM NO. 12.

NOTES TO RESOURCES & APPROPRIATIONS

SUMMARY

1. Summary of Transfers
Interfund operating transfers are legally authorized transfers from one fund receiving revenue to the fund where the resources are to be expended.

Amount From To Purpose
$ 350,000 General Fund Planning and Dev General Fund supported activity 600,00
0 General Fund Affordable Housing Various housing projects 150,00
0 General Fund Housing & Comm Dev Housing administration 5,067,30
0 General Fund – Meas Y General Fund Maintain current services 2,250,00
0 General Fund – Meas Y Fleet – Meas Y Acquisition of fleet vehicles 522,00
0 General Fund – Meas Y Gen Govt Svs – Meas Y Various capital projects 285,60
0 General Fund – Meas Y Gen Govt Svs – Meas Y Facilities projects and staffing 133,70
0 General Fund – Meas Y Planning and Dev – Meas Y Additional staff costs 492,90
0 General Fund – Meas Y IT projects and staffing
750,00
0 General Govt Svs Debt service – Fire Station 6
730,00
0 Water Service Debt service – 2003 Revenue Bonds
250,00
0 Water Service
Information Tech – Meas Y
Water Service
Water Capital-Dev
Water Capital-User Various capital projects
150,00
0 Comm Sanitation Cap* Comm Sanitation Oper Acquisition of refuse containers 500,00
0 Sewer Service Sewer Cap-User Various capital projects 1,500,00
0 Sewer Service Sewer Cap-Dev Debt service
270,00
0 Sewer Capital-Dev Sewer Service Ongoing capital projects

2. For presentation purposes, several funds were combined on the Summary of Fund Balances as follows:

Sewer Capital -
Sewer Capital-Enterprise
Sewer Capital-Developer
Water Construction -
Water Capital-Enterprise
Water Capital-Developer
*Community Sanitation Capital Fund is unbudgeted and as such, is not shown on the preceding schedule, but is fully disclosed in the City's Annual Financial Report. 27 226
AGENDA ITEM NO. 12.
(This pag
e intentionally left blank)
28 227
AGENDA ITEM NO. 12.

SUMMARY REVENUES AND EXPENDITURES
The follo
wing summary schedule provides an excellent overview of the City's 2025-2026 revenues and expenditures. The schedule on the following page combines all the City's funds into one summary schedule while the “2025-2026 Budget Summary-By Fund” provides a summary of revenues and expenditures for each fund.

Care needs to be taken when attempting to draw c onclusions from summary schedules, especially when comparing one budget year to prior years. Because of the up-and-down nature of capital project expenditures, the City's total budget can experience wide swings from year to year. An example of this may be a large street or sewer project that is budgeted in one budget year and may not exist in the next. This type of project may increase the budget by several million dollars in any one year.

The reader should also be aware that the majority of the City's revenue and expenditures are restricted to specific purposes and cannot be transferred from one fund to another. As was indicated in the City Manager's letter and further discussed in the Introduction Section, the General Fund is the only fund with discretionary revenues to pay for City services, such as police and fire. The other funds are restricted in their use, such as the Water Enterprise Fund, which can only be used to pay expenses related to water delivery.

Following the summary schedules is a detailed description of major revenue sources. We are providing historical trends, budgeting assumptions, and other information as appropriate.

The "2025-2026 Budget Summary-All Funds" includes all funding sources and expenditures for all Governmental and Proprietary Funds. A review of the revenue shows that “Charges for Current Services” is the largest revenue source followed by "Charges to Other Departments”. Included in "Charges for Current Services" are the charges for the City's Enterprise Funds (water, sewer, refuse, etc.). This revenue source makes up 40% of the total funding sources. The source "Charges to Other Departments" reflects interfund charges, or revenue derived, by the City's Internal Service Funds such as General Services, Employee Benefits, Fleet Services, and Liability and Property Insurance to other operating funds for services received fr om the Internal Service Funds. This funding source reflects 17% of the total. (Please read the note at the bottom of the “2025-2026 Budget Summary-All Funds” about the effect Internal Service Fund charges have on t he City's revenues and expenditures.) Property Taxes, show an increase due primarily to expected countywide growth , improving property values from prior years, and the statutory Prop 13 increase of 2% or California CPI, whichever is less. The California CPI for 2025-2026 is 2%.

Property taxes account for 11% of the City’s revenue. The revenue source “Sales & Use Tax” which accounts for 15% of total revenue, will see a significant increase due to the passage of Measure Y, a newly approved 1% sales and use tax that was implemented on April 1, 2025. This new revenue stream has provided an enormous opportunity to the City from our citizens, to ensure that we not only remain financially stable, but maintain services to meet the community’s needs and key priorities.

Overall the City budget is slightly lower when compared to the prior year. Capital outlays/improvements account for 16% of the total budgeted expenditures in 2025-2026 and are decreasing when compared to the 2024-2025 estimated budget amounts. The combined totals for all salaries and benefits, which account for 34% of the total expenditures, show a significant increase from the previous year due to the addition of fifty positions.

Reflected in the category “Administrative and Overhead,” which makes up 9% of the total, is the expenditure side of the interfund charges by the City’s Internal Service Funds. This expenditure reflects costs such as computer services, communications, energy, and office supplies. The expenditure category “Employee Related ISF Charges” which accounts for 12% of total expenditures is another interfund related expenditure account and reflects the internal transfer of a portion of employee benefits.

Again, the reader is requested to vi ew each of these revenue and expenditure categories on a per fund and departmental basis along with looking at a "Total Summarized Picture." Each of the department presentations included in the Operational Section will provide further information about the programs and proposed expenditures for each department.
29 228
AGENDA ITEM NO. 12.
2023-2024 2024-2025 2025-2026

ACTUAL ESTIMATED BUDGET

FUNDING SOURCES
Property Taxes 38,806,494 41,249,000 43,865,000
Sales & Use Tax 29,516,137 35,028,000 55,783,000
Other Taxes 13,475,939 15,019,000 16,162,000
Licenses and Permits 4,378,869 5,419,000 6,085,000
Fines 190,317 226,000 230,000
Use of Money & Property 14,826,284 9,330,600 6,928,700
From Other Agencies 35,974,945 57,403,700 37,820,700
Charges for Current Services 95,126,106 124,776,300 152,242,400 Other Revenues 4,072,566 1,297,800 821,000
Charges to Other Departments-ISF 72,981,295 82,067,600 64,771,200 Other Financing Sources 476,940 47,800 0
Total Revenues and Other
Financing Sources 309,825,892 371,864,800 384,709,000
Beginning Fund Balances 219,223,851 221,302,000 191,455,700 Total Available Resources 529,049,743 593,166,800 576,164,700

EXPENDITURES/EXPENSES
Salaries-Regular 59,013,340 63,359,400 74,131,900
Overtime 7,427,448 9,182,200 8,399,300
Extra Help 4,084,801 4,576,100 6,232,600
Benefits 36,285,124 40,294,400 45,976,500
Vehicle Charges 14,605,981 16,512,800 17,123,700
Energy 10,210,873 12,434,100 12,681,700
Communications 814,381 916,600 921,700
Professional Services 29,514,471 35,968,600 37,738,100
Repair and Maintenance 4,885,284 5,951,300 9,331,500
State Mandates 897,400 1,086,300 1,167,300
Special Events 77,046 89,500 123,500
Building and Equipment Rental 4,684 63,700 69,000
Office Supplies 678,396 873,000 934,900
Materials and Supplies 7,167,700 8,776,600 9,326,300
Travel and Meeting Expense 291,894 290,200 313,000
Training 710,934 947,200 1,409,800
Dues and Subscriptions 584,671 969,000 1,155,300
Administration and Overhead 29,090,274 32,218,200 35,528,500 Employee-Related ISF Charges 34,522,453 40,922,000 46,989,000 Liability Insurance Prog-ISF 6,121,971 7,328,800 9,477,500 Debt Service 14,483,583 13,960,600 14,788,600
Capital Outlays/Improvements 48,145,031 105,140,500 61,452,500 Total Expenditures/Expenses and Other Uses 309,617,743 401,861,100 395,272,200 Net Operating Transfers * 1,870,000 150,000 150,000
Ending Fund Balances 221,302,000 191,455,700 181,042,500 2025-2026 BUDGET SUMMARY - ALL FUNDS
Included in the schedule below are items that are not considered revenue/expenses for financial reporting purposes. These items are:

Long-term Debt (COPs and loans; included in "Other Financing Sources") -- Reported as liabilities for financial reporting Principal payments on long-term debt (included in "Debt Service") -- Reported as a reduction to liabilities for financial reporting Capital additions (included in "Capital Outlays") -- Reported as fixed assets for financial reporting The numbers presented above include revenue and expenses for the City's Internal Service Funds. These funds act as cost allocation departments in that they accumulate the cost of goods and services and distribute these costs to the various other user departments. The user departments in turn record an expense/expenditure, and the Internal Service Fund records revenue. Therefore, a doubling effect occurs for those revenues and expenses/expenditures.

The Clovis Successor Agencies are Private Purpose Trust Funds and as such are reported separately and not included in Citywide totals. * Net transfers are the result of the transfer to the Refuse Disposal Fund from the Community Sanitation Fund, an unbudgeted fund. 30 229
AGENDA ITEM NO. 12.

Other Taxes

4.0%
Property Taxes

11.1%
Other Financing Sources

0.1%
Sales & Use Tax

9.4%
Licenses and Permits

1.5%
Other Revenues

0.3%
From Other Agencies

15.4%
Use of Money and
Property

2.5%
Charges for Current
Services

33.5%
Fines

0.1%
Charges to Other
Departments-ISF

22.1%
2024-2025 ESTIMATED REVENUES
Other Taxes

4.2%
Property Taxes

11.4%
Other Financing Sources

0.1%Sales & Use Tax

14.5%
Licenses and Permits

1.6%
Other Revenues

0.2%
From Other Agencies

9.8%
Use of Money
and Property

1.8%
Charges for Current
Services

39.4% Fines

0.1%
Charges to Other
Departments-ISF

16.9%
2025-2026 BUDGET REVENUES
Expenditure charts are presented by fund later in this section and by department and function in the Operations section. 31 230
AGENDA ITEM NO. 12.