Clovis City Council
August 18, 2025

August 18, 2025 - 1 - 11:49 AM A G E N D A • C I T Y C O U N C I L M E E T I N G

August 18, 2025 6:00 PM Council Chamber

In compliance with the Americans with Disabilities Act, if you need special assistance to access the City Council Chamber to participate at this meeting, please contact the City Clerk or General Services Director at (559) 324 -2060 (TTY – 711). Notificatio n 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the Council Chamber.

The Clovis City Council meetings are open to the public at the physical address listed above. There are numerous ways to participate in the City Council meetings: you are able to attend in person; you may submit written comments as described below; and you may view the meeting which is webcast and accessed at www.clovisca.gov/agendas.

Written Comments

 Members of the public are encouraged to submit written comments at:
www.clovisca.gov/agendas at least two (2) hours before the meeting (4:00 p.m.). You will be prompted to provide:

 Council Meeting Date
 Item Number
 Name
 Email
 Comment

 Please submit a separate form for each item you are commenting on.

 A copy of your written comment will be provided to the City Council noting the item number.

If you wish to make a verbal comment, please see instructions below.

 Please be aware that any written comments received that do not specify a particular agenda item will be marked for the general public comment portion of the agenda.

 If a written comment is received after 4:00 p.m. on the day of the meeting, efforts will be made to provide the comment to the City Council during the meeting. However, staff cannot guarantee that written comments received after 4:00 p.m. will be provided to City Council during the meeting. All written comments received prior to the end of the meeting will be made part of the record of proceedings.

Council Chamber, 1033 Fifth Street, Clovis, CA 93612 (559) 324-2060 www.clovisca.gov
1 August 18, 2025 - 2 - 11:49 AM CAMPAIGN CONTRIBUTION PROHIBITIONS AND MANDATORY DISCLOSURE – Pursuant to Government Code section 84308, a Councilmember shall not accept, solicit, or direct a campaign contribution of more than $500 from any party or their agent, or from any participant or their agent, while a proceeding involving a license, permit, contract, or other entitlement for use is pending before the City or for 12 months after a final decision is rendered in that proceeding. Any Councilmember who has received a campaign contribution of more than $500 within the preceding 12 months from a pa rty or their agent, or from a participant or their agent, must disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use their official position to influence the decision.

Pursuant to Government Code section 84308, subdivision (e), any party to a covered proceeding before the City Council is required to disclose on the record of the proceeding any campaign contribution, including aggregated contributions, of more than $500 made within the pre ceding 12 months by the party or their agent to any Councilmember. The disclosure shall be made as required by Government Code Section 84308, subdivision (e)(1) and California Code of Regulations, Title 2, section 18438.8. No party or their agent, and no p articipant or their agent, shall make a campaign contribution of more than $500 to any Councilmember during the covered proceeding or for 12 months after a final decision is made in that proceeding. The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the applicable requirements of the law.

CALL TO ORDER

FLAG SALUTE - Councilmember Basgall

ROLL CALL

PUBLIC COMMENTS - This is an opportunity for the members of the public to address the City Council on any matter within the City Council’s jurisdiction that is not listed on the Agenda. In order for everyone to be heard, please limit your comments to 3 minutes or less, or 10 minutes per topic. Anyone wishing to be p laced on the Agenda for a specific topic should contact the City Manager’s office and submit correspondence at least 10 days before the desired date of appearance.

CONSENT CALENDAR - Items considered routine in nature are to be placed upon the Consent Calendar. They will all be considered and voted upon in one vote as one item unless a Councilmember requests individual consideration. A Councilmember’s vote in favor of the Consent Calendar is considered and recorded as a separate affirmative vote in favor of each action listed. Motions in favor of adoption of the Consent Calendar are deemed to include a motion to waive the reading of any ordinance or resolution on the Consent Calendar. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.

1. Administration - Approval - Minutes from the August 11, 2025, Council Meeting.

2. Administration - Authorize the City Manager to execute the FY 2025-26 Agreement up to an amount of $50,000, between the City of Clovis and the Economic Development Corporation Serving Fresno County.

3. Administration – Receive and File – Economic Development Corporation Serving Fresno County Quarterly Report, Q4 April to June 2025.

4. Finance – Receive and File – Investment Report for the Month of February 2025.

5. Finance – Receive and File – Treasurer’s Report for the Month of February 2025. 2 August 18, 2025 - 3 - 11:49 AM

6. Finance – Receive and File – Investment Report for the Month of March 2025.

7. Finance – Receive and File – Treasurer’s Report for the Month of March 2025.

8. General Service – Approval – Res. 25-___, Authorizing the City Manager to Execute an Agreement for Older Americans Act Funding for Title III C -1 Nutrition Services Through the Fresno-Madera Area Agency on Aging (FMAAA); and Approval - Res. 25- ___, Amending the FY 2025 -2026 General Services Department Budget to Reflect $50,250.00 in Grant Funding for the Clovis Senior Activity Center Awarded by the Fresno-Madera Area Agency on Aging.

9. General Services – Approval – Res. 25 -___, Renewing Medical Plan Options for Eligible Retirees and Restating the Eligibility Requirements for Participation in the Plan.

10. General Services – Ratification of the City Manager’s Approval of the Second Contract Amendment for Urban Transportation Associates, Inc. (UTA), to Extend the Original Contract for Transit Automated Passenger Counters (APC), for an amount not to exceed $75,000.

11. Planning and Development Services – Approval – Waive the City’s formal purchasing process and approve a Consultant Agreement between the City of Clovis and Ascent Environmental, Inc., to assist with implementing the Housing Programs outlined in the Housing Element in the amount of $200,000; and Authorize the City Manager to sign the agreement.

12. Police - Approval - Res. 25 -___, Authorizing the Police Chief to execute the 2025 - 2026 Department of Alcoholic Beverage Control Alcohol Policing Partnership Grant Agreement and amend the Police Department budget to reflect the award of $78,423.

PUBLIC HEARINGS - A public hearing is an open consideration within a regular or special meeting of the City Council, for which special notice has been given and may be required. When a public hearing is continued, noticing of the adjourned item is required as per Government Code 54955.1.

13. Consider various actions Related to Tobacco Retailer Violations and Hearing Officer Authority.

a. Consider Introduction – Ord. 25-____, Amending Chapter 5.28 to Title 5 of the Clovis Municipal Code relating to Appeals.

b. Consider Introduction – Ord. 25-____, Amending Chapter 5.35 to Title 5 of the Clovis Municipal Code relating to Tobacco Retailers.

Staff: Sean O’Brien, Police Corporal
Recommendation: Approve

ADMINISTRATIVE ITEMS - Administrative Items are matters on the regular City Council Agenda other than Public Hearings.

14. Workshop – Planning 101 session on the City’s annexation process and planning entitlement procedures.

Staff: George González, City Planner
Recommendation: Receive and File

3 August 18, 2025 - 4 - 11:49 AM

CITY MANAGER COMMENTS

COUNCIL COMMENTS

ADJOURNMENT

FUTURE MEETINGS

Regular City Council Meetings are held at 6:00 P.M. in the Council Chamber. The following are future meeting dates:

Sept. 2, 2025 (Tue.)
Sept. 8, 2025 (Mon.)
Sept. 15, 2025 (Mon.)

4 PRELIMINARY - SUBJECT TO APPROVAL

CLOVIS CITY COUNCIL MEETING

August 11, 2025 6:00 P.M. Council Chamber

Meeting called to order by Mayor Mouanoutoua at 6:01
Flag Salute led by Mayor Pro Tem Pearce

Roll Call: Present: Councilmembers Ashbeck, Basgall, Bessinger, Mayor Pro Tem Pearce Mayor Mouanoutoua

PUBLIC COMMENTS – 6:03

Dr. Jeni-Ann Kren, resident – Noted removed trees at Nees/Sylmar median and a broken traffic light at Villa/Sierra.

Steven Trevino, resident – Raised concerns about frequent accidents at Fowler/Bullard.

Bill Scott, resident – Suggested requiring scooter riders to wear reflective vests with lights at night.

CONSENT CALENDAR – 6:08

Upon call, there was no public comment.

Motion by Councilme mber Ashbeck, seconded by Councilmember Bessinger, that the items on the Consent Calendar be approved, including the waiver of the reading of the ordinance. Motion carried by unanimous vote.

1. Administration - Approval - Minutes from the August 4, 2025, Council Meeting.

2. Administration - Adopt - Ord. 25-10, Adding Chapter 5.37 to Title 5, of the Clovis Municipal Code, Prohibiting the Unlawful Possession of Detached Catalytic Converters. (Vote: 5-0)

3. Planning and Development Services – Approval – Res. 25 -86, Approving a Second Amendment to the consultant Agreement with LSA for Environmental Consulting Services for the Heritage Grove H -Land Specific Plan EIR, adding $88,000, for a total contract amount of $605,985, and Authorizing the City Manager to Execute the Amendment.

4. Planning and Development Services – Approval – Bid Award for CIP 22 -08 Shepherd Avenue Interconnect to Wiring Connection, Inc., in the amount of $1,200,934; and Authorize the City Manager to execute the contract on behalf of the City.

5. Planning and Development Services – Approval – Bid A ward for CIP 13 -22 Leonard Avenue Bridge Replacement to Dawson -Mauldin, LLC, in the amount of $1,730,656; and Authorize the City Manager to execute the contract on behalf of the City.

6. Planning and Development Services – Approval – Final Acceptance for CIP 21-17, Barstow Avenue Rehabilitation, with the final contract cost of $445,977.35.

ADMINISTRATIVE ITEMS – 6:09

6:09 ITEM 7 - Discussion of Term Limits for Council Members, and Potential Direction to Staff.

5 AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

Mike Prandini, resident and former Clovis City Clerk, spoke in opposition to term limits.

Dr. Jeni-Ann Kren, resident, spoke in opposition to term limits.

Neil Styler, resident, suggested considering 8–12-year term limits and proposed a 10-year sunset on all city ordinances.

Steven Trevino, resident, commented on low voter turnout in past city elections.

There was a consensus to measure community feedback on term limits through a survey and revisit the discussion after district elections in a couple of years.

6:38 ITEM 8 - Provide Direction - Potential transition of the City of Clovis to a Charter City.

Brian Wilson, resident, spoke in support of pursuing a charter city.

Neil Styler, resident, spoke in support of local control and suggested collaboration among cities and push back on Sacramento.

Mike Prandini, resident and former Clovis City Clerk , spoke in opposition of pursuing a charter city.

Motion by Councilmember Ashbeck, seconded by Councilmember Bessinger to continue the conversation on transitioning to a charter city but take no action at this meeting. Motion carried by 3-2 vote, with Mayor Pro Tem Pearce and Mayor Mouanoutoua voting no.

7:39 ITEM 9 - Discussion and Provide Direction Regarding City Council Protocols.

Mike Prandini, resident and former Clovis City Clerk, asked for clarification on the agenda item.

Dr. Jeni-Ann Kren, resident, raised concerns related to social media usage by elected officials.

Steven Trevino, resident, suggested the council should better communicate their roles beyond public appearance.

After Council discussion, there were no changes to the current Council protocols.

CITY MANAGER COMMENTS – 8:07
City Manager Haussler announced several upcoming events including the Senior Activity Center fundraiser dinner on August 23, 2025, Clovis Mobile Rec event at Westcal Park, a free countertop compost pail giveaway, Senior Prom, Saturday, August 16, 2025, movie night in Loma Vista, and a send -off for Miss Clovis heading to Miss America; congratulated General Services Director Hance for being named one of the top women professionals by the Marjaree Mason Center; reported the city’s latest sales tax report, and lastly an update on council-directed items.

COUNCIL COMMENTS – 8:10

There was no formal Council direction for staff.
6 AGENDA ITEM NO. 1.

PRELIMINARY - SUBJECT TO APPROVAL

CLOSED SESSION – 8:12

Upon call, there was no public comment.

ITEM 10 - GOVERNMENT CODE SECTION 54956.8 CONFERENCE WITH REAL PROPERTY NEGOTIATORS PROPERTY : APN 580 -072-41S, NORTHEAST CORNER OF MINNEWAWA/INTERNATIONAL AGENCY NEGOTIATO RS: CITY MANAGER, CI TY ATTORNEY, RYAN BURNE TT NEGOTIATING PARTI ES: HGCLOVIS, LLC UN DER NEGOTIATION: PRICE AND TERMS OF PAYMENT

RECONVENE INTO OPEN SESSION AND REPORT FROM CLOSED SESSION

No action taken.

ADJOURNMENT

Mayor Mouanoutoua adjourned the meeting of the Council to August 18, 2025.

Meeting adjourned: 8:35 p.m.

______________________________ ________________________________ Mayor City Clerk
7 AGENDA ITEM NO. 1.

TO: Mayor and City Council
FROM: Administration
DATE: August 18, 2025
SUBJECT: Administration - Authorize the City Manager to execute the FY 2025 -26 Agreement up to an amount of $50,000, between the City of Clovis and the Economic Development Corporation Serving Fresno County.

ATTACHMENTS: 1. 2025-26 Agreement between the City of Clovis and the Economic Development Corporation Serving Fresno County

RECOMMENDATION
Approve and authorize the City Manager to execute the fiscal year 2025-26 Agreement up to an amount of $50,000 , between the City of Clovis and the Economic Development Corporation Serving Fresno County (EDC).

EXECUTIVE SUMMARY
The attached agreement is between the City of Clovis and the Economic Development Corporation serving Fresno County , up to an amount of $50,000. The agreement outlines activities and responsibilities that the EDC will provide for the funding. Additionally, subject to prior written approval from the City Manager, the City may pay an additional amount of no more than $15,000 for initiatives and special project needs which may arise during the term which require one-time financial support. Such uses may include participation and travel for missions, conferences, or trade shows; procurement of specialized industry and market data to advance business attraction and expansion efforts; and/or engagement of subject -matter experts or specialized consultants (e.g., advanced manufacturing experts).

BACKGROUND
The Agreement continues the formalized relationship between the City and the EDC. The EDC will assist in promoting economic growth in the City of Clovis by providing informational resources and technical assistance to retain and expand ex isting Clovis businesses, assist in the development of marketing materials to attract new investment to the City, and assist in marketing the City’s industrial/commercial properties, including the Research and Technology Park.

Attraction efforts will in clude data analysis to determine likely industries and subsequent businesses that are ideal for Clovis to focus on, general marketing efforts, trade show 8 AGENDA ITEM NO. 2.
attendance, outreach to brokers, and site tours completed for businesses looking to locate in Clovis. Retention efforts will include utilizing access to economic data the EDC has to ensure Clovis staff focuses on critical businesses in retention efforts and the EDC acting as a business resource expert. This structure allows for the City and the EDC to le verage their expertise and increase the ability of economic development efforts in Clovis.

Additionally, EDC will continue to work with Clovis as the region expands efforts to attract businesses associated with the semiconductor industry.

The EDC also agrees to support the City of Clovis in completing and implementing the Five Year Comprehensive Economic Development Strategy plan update.

To facilitate continued close coordination between the City and EDC, the City of Clovis Economic Development Director sits on the Fresno County CEDS Committee, and the City Manager sits on the Board of Directors and the Executive Committee of the EDC. The City’s Economic Development staff maintains a close working relationship with the EDC’s Executive Director and staff.

FISCAL IMPACT
The City of Clovis will pay the EDC $50,000 in the 2025-26 fiscal year in four quarterly payments contingent on submission of a quarterly report of activities to the City Council. These funds are included in the 2024-25 City budget. Additionally, subject to prior written approval from the City Manager, the City may pay an additional amount of no more than $15,000 for initiatives and special project needs which may arise during the term which require one-time financial support.

REASON FOR RECOMMENDATION
This agreement is consistent with the adopted budget, policies, goals, and objectives of the City Council. As a regional economic development organization, it is appropriate that the City collaborates with the EDC on the implementation of goals and objectives to facilitate the creation of jobs for Clovis and the region.

Approval of this agreement will allow the City to continue its coordinated approach to enhancing the City’s economy and job creation efforts with the County of Fresno and other cities within the County.

ACTIONS FOLLOWING APPROVAL
After approval, the City Manager will execute the agreement; and the Community and Economic Development staff will administer the agreement.

CONFLICT OF INTEREST
None.

Prepared by: Chad McCollum, Economic Development, Housing and Communications Director

Reviewed by: City Manager AH

9 AGENDA ITEM NO. 2.

ECONOMIC DEVELOPMENT SERVICES AGREEMENT BETWEEN THE CITY OF CLOVIS AND THE

ECONOMIC DEVELOPMENT CORPORATION SERVING FRESNO COUNTY
FOR FISCAL YEAR 2025-2026
Attachment 1
This Economic Development Services Agreement (“Agreement”) is entered into by and between the City of Clovis, a California municipal corporation, and the Economic Development Corporation Serving Fresno County, a California nonprofit mutual benefit corporation, for a one- year term of the 2025-2026 fiscal year (July 1, 2025-June 30, 2026).

WHEREAS, the City Council of the City of Clovis (City) is committed to a balanced and diversified economy as one of its most important priorities to ensure the future well-being of the citizens of Clovis; and
WHEREAS, the City has invested considerable resources to encourage a location for new and expanding businesses and industries and to ensure the economic vitality of commercial areas; and
WHEREAS, the Economic Develop ment Corporation Serving Fresno County (EDC) continues to maintain regional, national, and international marketing and promotional efforts to attract the location and expansion of businesses and industries in all of the communities within Fresno County; and
WHEREAS, the State of California (State) has designated the EDC as its regional contact and referral point for businesses and industries that contact the State while seeking a location for new or expanded facilities; and
WHEREAS, the City desires to secure such services from EDC and allocate funds to the EDC for purposes of aligning additional EDC resources and staff support to assist in implementing and administering certain local economic development activities such as advocacy, marketing and promotion, and technical support for the City by the EDC toward business attraction goals to create ongoing opportunities for the City; and
WHEREAS, the City seeks to enhance its support of the EDC in order to utilize the unique position the EDC maintains within the business community, and to promote economic growth in the City.

NOW, THEREFORE, the City and the EDC agree as follows:

1. The EDC agrees to assist the City in promoting the economic growth in the City by providing the following services:
(a) Provide informational resources and technical assistance to retain and expand existing Clovis businesses.
(b) For the purpose of recruiting new businesses and industries to the City, provide information to industrial, office and/or retail representatives. (c) Assist in the developm ent of marketing materials to attract new investment to the City.
(d) Assist in marketing the City’s industrial/commercial properties, including the Research and Technology Park.
10 AGENDA ITEM NO. 2.

(e) Market the City to commercial and industrial brokers, developers, site selectors, and businesses.
(f) Distribute City economic development materials.
(g) Assist the City in the implementation of the City’s Economic Development Strategy and the Business Retention, Expansion and Attraction Program. (h) Assist the City in preparing for, and conducting, proactive targeted outreach to companies identified as a priority using prospecting tools, if available. (i) The Economic Development team will work towards fostering a closer working relationship with local business associations to enhance the a ccessibility of EDC’s services to City employers. Level of partnership is dependent on willingness and capacity of local business associations to participate. (j) Assist City points-of-contact in fully utilizing social media and online marketing tools to advance economic and community development efforts in the City. (k) In addition to periodic reports to the City’s Economic Development Director and City Manager, submit quarterly status reports to the City Council, detailing the progress of the EDC and related activities.
(l) The EDC shall assist in identifying economic development projects and priorities on the City’s behalf for inclusion in the County of Fresno’s Comprehensive Economic Development Strategy (CEDS) for potential grant funding. (m) The EDC agrees to provide a designated Economic Development Specialist as an EDC staff member to respond to City business attraction and expansion leads and to ensure City participation.

2. For performance of the services described in Section 1, paragraphs (a) through (m) and the measurable outcomes identified in Exhibit A attached hereto and incorporated herein by this reference, the City agrees to pay the EDC the total sum of $50,000.00 to be paid in four (4) equal quarterly installments of $12,500.00 at the end of each quarter during the 2025-2026 Fiscal Year term. Additionally, the EDC and City acknowledge that strategic initiatives and special project needs may arise during the 2025-2026 Fiscal Year term, requiring additional one-time financial support. Such initiatives may include, but are not limited to, participation and travel for missions, conferences, or trade shows; procurement of specialized industry and market data to advance business attraction and expansion efforts; and/or engagement of su bject-matter experts or specialized consultants (e.g., advanced manufacturing experts). Subject to prior written approval from the City Manager, the C ity may pay an additional amount to EDC during the 2025 - 2026 Fiscal Year term not exceeding $15,000, provided such funding specifically advances the strategic economic development objectives agreed upon by both parties.

3. It is understood and agreed that in the performance of this Agreement the EDC is an independent contractor. The EDC shall take out and mainta in Workers Compensation, 11 AGENDA ITEM NO. 2.

State Disability, and other insurance coverage as required by law and shall in all other respects comply with applicable provisions of federal, state, and local laws, rules and regulations.

4. The EDC shall indemnify, hold harmless, a nd defend the City, its officers, agents, and employees, from all claims for money, damages, or other relief arising in any form from the performance of this Agreement by the EDC, its officers, agents, or employees. The EDC shall take out and maintain for the full term of this agreement liability insurance providing protection for personal injury, wrongful death, and property damage; such insurance to be in amounts and issued by carriers acceptable to the City. The EDC shall provide the City with a Certificate of Insurance evidencing such coverage.

5. The funds provided EDC by the City pursuant to this Agreement shall not be directly or indirectly used for any political purpose whatsoever. This prohibition includes, but is not limited to, campaigns, events, promotions, literature, lobbying or other activities for, against or on behalf of any state, local or federal legislation, issue, candidate(s) or action, whether partisan in nature or not.

6. As part of the annual financial audit of the books and records of t he EDC by the EDC’s independent auditor, the audit shall include tests for compliance with this Agreement.

These tests shall be performed in conformance with generally accepted auditing standards. The auditor shall prepare a separate written report on th e compliance with the provisions of this agreement. The City reserves the right to review, during normal business hours, the books and records of the EDC’s expenditures which are related to the programs required by the provisions of this Agreement.

DATED: _________________________ DATED: _________________________

CITY OF CLOVIS

ECONOMIC DEVELOPMENT CORPORATION

SERVING FRESNO COUNTY
BY: _________________________ BY: _________________________ Andrew Haussler, City Manager William Oliver, CEO ATTEST:
_________________________
Briana Parra, City Clerk

APPROVED AS TO LEGAL FORM:

_________________________
Scott G. Cross, City Attorney
12 AGENDA ITEM NO. 2.

EXHIBIT A
FY 25-26 Overview of Work
Product Deliverables FY 2025 – 2026 Target Outcomes
Economic Development Corporation
Serving Fresno County
Contract: $50,000

Staff:

Will Oliver,
President/Chief Executive Officer

Lauren Nikkel,
Director of Business Services

Seth Ramirez,
Director of Business Development

Business Retention/Expansion:

Conduct an analysis to identify the Top 50 Clovis businesses prioritized for retention and expansion efforts.
 Targeted businesses will be contacted by a variety of methods to educate Clovis businesses on available retention resources, such as utility rate reductions, hiring incentives, customized training and low- cost emergency relief funding.

Business Recruitment:

Utilize AI-enabled investment attraction platforms to generate a targeted list of companies for outreach and attraction to City of Clovis. Assist the City in marketing future and existing industrial sites, including the Research & Technology Park. Assist the City of Clovis in promoting future industrial areas and existing industrial sites to new clients.

 Coordinate and lead in-person and virtual site tours for prospective companies.
 Develop and update marketing materials and distribute City collateral.
 Support broker events (e.g., commercial/industrial mixers) to drive interest and leads.
 Provide monthly updates on prospective business leads and recruitment efforts at EDC–City coordination meetings.

Special Projects & Initiatives
 CEDS Update Participation: Collaborate with the City to incorporate Clovis-specific economic goals into the 2025–2026 update of the Fresno County Comprehensive Economic Development Strategy (CEDS).

Top 50 targeted business analysis
for expansion/retention
Response to all City business
inquiries and connection to
appropriate resources
40 new prospective leads
2 Special Events (e.g., broker mixer
and/or business resource workshop)
Economic profile update tailored to
the City of Clovis

13 AGENDA ITEM NO. 2.

Semicon West Participation: Support Clovis’s participation with a regional coalition at the 2025 Semicon West, a tradeshow focused on the semiconductor supply chain. EDC staff will assist with exhibit coordination, outreach to semiconductor-related companies, and promotion of Clovis industrial assets.

General Plan Update Technical Support: Provide services including, but not limited to, sharing requested data, reports, analysis to be utilized in the development of the Economic Development Element in the City of Clovis General Plan Update. Such support may include utilization of licensed software not available to the City of Clovis directly, but through the partnership the City has with Fresno County EDC.
14 AGENDA ITEM NO. 2.

TO: Mayor and City Council
FROM: Administration
DATE: August 18, 2025
SUBJECT: Administration – Receive and File – Economic Development Corporation Serving Fresno County Quarterly Report, Q4 April to June 2025.

ATTACHMENTS: 1. EDC Quarter 4 Report, April to June 2025

RECOMMENDATION
That the City Council receive and file the Quarter 4 Report, April to June 2025, from the Economic Development Corporation serving Fresno County.

EXECUTIVE SUMMARY
The Economic Development Corporation serving Fresno County (EDC) has submitted their Quarter 4 Report of activities for the City Council to receive and file, as required per the 2024 - 2025 Agreement with the City. This report also serves as a year -end wrap up of workforce training efforts, Clovis business served, regional economic development efforts underway, and events attended by EDC staff.

BACKGROUND
In the summer of 2024, the City of Clovis and the EDC entered into a contract for the 2024-2025 fiscal year to provide regional marketing and business services to Clovis businesses. The contract provides for $40,000 in baseline funding and provides $10,000 for focused outreach and project support for the City of Clovis in developing the Five Year Comprehensive Economic Development Strategy plan update. This allows Clovis to be part of a regional effort in attracting commercial and industrial businesses to Clovis. Attached is a report detailing the progress of their activities to pro vide information to industrial/commercial representatives not currently located in Clovis for recruiting purposes, and to continue to assist existing Clovis businesses with informational and/or technical assistance to access statewide business support programs.

FISCAL IMPACT
The City will forward the Quarter 4 installment payment to EDC. The funds were budgeted in the fiscal year budget.

REASON FOR RECOMMENDATION
The attached report meets the requirements established in the 2024-2025 Agreement between the EDC and the City of Clovis.
15 AGENDA ITEM NO. 3.

ACTIONS FOLLOWING APPROVAL
Staff will file the report and send payment to the EDC.

CONFLICT OF INTEREST
None.

Prepared by: Chad McCollum , Economic Development, Housing and Communications Director

Reviewed by: City Manager AH

16 AGENDA ITEM NO. 3.

CITY OF CLOVIS

CONTRACT SUMMARY
Fiscal Year 2024-25
Growing the California Dream
Attachment 1
17 AGENDA ITEM NO. 3.

FRESNO COUNTY EDC | Q4 2025
2 CLOVIS BROKER MIXER – JEB’S BLUBERRY HILL
On April 2nd we held our annual commercial & retail broker mixer in partnership with the City of Clovis at Jeb’s Blueberry Hill on Pollasky. Last year, Cody Laird from our staff assisted the business owners with relocating to the City of Clovis after experiencing challenges with their longtime landlord in a neighboring city.

This event convened City of Clovis staff and elected officials, commercial and retail brokers, and property owners to learn more about developments in Old Town Clovis, specifically, and the rest of the city.

It also gave us the opportunity to honor
Andy Haussler as the recently-appointed
City Manager. Andy has faithfully served on
the Fresno County EDC board and executive
committee, and we appreciate his thought
partnership and collaboration for the
economic growth of Clovis and our County!
$186,000+

PROJECTED PG&E EDR SAVINGS SUPPORTED
FY25 BY THE NUMBERS
27 CLIENTS SERVED

REINVESTED IN CLOVIS NEO
BUSINESSES, FY2025
17 $1,081,000$1,081,000

CLOVIS RESIDENTS PLACED IN
NEO SUBSIDIZED EMPLOYMENT 9NEW AND RENEWED

NEO EMPLOYERS
17 NEW BUSINESS LEADS
18 AGENDA ITEM NO. 3.

FRESNO COUNTY EDC | Q4 2025
3 WORKFORCE TRAINING UPDATES

LABOR SECRETARY LORI CHAVEZ-DEREMER AND CONGRESSMAN VINCE FONG In late April, Wawona Frozen Foods and Fresno County EDC co-hosted U.S. Department of Labor Secretary Lori Chavez- DeRemer and Congressman Vince Fong. At the meeting, we discussed the Manufacturing Industry Sector Partnership supported by the Good Jobs Challenge and how employer-led training programs benefit not only job seekers but also the regional economy.

Wawona Frozen Foods is one of the founding members of the state’s first Federation for Advanced Manufacturing Education (FAME) Chapter, which is also the first FAME Chapter to launch west of the Rockies. FAME is a global-best advanced manufacturing technician program with over 40 chapters operating in the United States.

Thanks to this partnership, the FAME program in the Central Valley, at Reedley College, will include a robotics course as well as other industry-selected advanced manufacturing courses. The Good Jobs Challenge has also developed a short-term, “boot camp” like program designed by local manufacturers for local manufacturers. The Manufacturing partnership is now working on designing additional modules to continue upskilling the manufacturing workforce of the region. In a press release highlighting this meeting and her tour throughout California, Secretary Chavez-DeRemer commended demand-focused workforce development and said, “the Central Valley is at the cutting edge of economic development.”
EDD GRANT: CENTRAL V ALLEY SOCIAL ENTERPRISE EMPLOYMENT NETWORK (SEEN) Fresno County EDC has been awarded a $1.7 million, two-year grant from EDD for its Central Valley SEEN (Social Enterprise Employment Network) proposal, an initiative to combat high unemployment and poverty rates in Fresno, Kings, Madera, and Tulare Counties.

This project emphasizes employer leadership, engaging existing business partners through established Good Jobs Challenge sector partnerships. The grant will include assistance from Social Finance, a national nonprofit, to implement a model they developed in Texas and New York State for the first time in California. The model includes contracting with staffing agencies to act as transitional employers sourcing talent from community-based organizations and training programs. A core component is subsidized wages for entry-level workers, with 75 participants expected to receive three months of transitional employment through a competitively procured staffing agency or agencies, bridging the gap between training and stable employment.

This approach directly addresses the critical need for paid work experience among individuals facing significant barriers to employment while acknowledging employers for their role as on-the-job trainers in the workforce development ecosystem.

Furthermore, the grant leverages the extensive resources of the Good Jobs training programs, offering participants access to 16 different training pathways in high-demand sectors such as Business, Construction, Manufacturing, and Transportation/ Logistics. These programs, alongside comprehensive wraparound services including case management, transportation, and childcare, are designed to equip individuals with the in-demand skills and support necessary to secure and retain high-quality jobs, fostering long-term economic well-being.

CEDS UPDATES
Fresno County’s Comprehensive Economic Development Strategy (CEDS) 2025-2030 closed its 30-day public comment period on June 2nd. The announcement for the public comment was covered by two local media sources, The Business Journal and Mid Valley Times, as well as Fresno County EDC’s social media platforms. In partnership with County and TIP Strategies, we convened the strategy committee for a final time to review and integrate public feedback. The CEDS is scheduled to be presented for approval by the Fresno County Board of Supervisors in August. 19 AGENDA ITEM NO. 3.

FRESNO COUNTY EDC | Q4 2025
4 BUSINESS SERVICES UPDATES
DALLAS–FORT WORTH SITE SELECTION MISSION SUMMARY - CCVEDC DELEGATION As part of our business attraction efforts, Will Oliver participated in a targeted site selection mission to Dallas–Fort Worth with members of California Central Valley EDC (CCVEDC)—our 8-county regional marketing consortium. Over the course of the mission, we met with key national firms including:
• Lee & Associates
• Mohr Partners
• Site Selectors Group
• NAI Robert Lynn
• Newmark
• JLL
• Colliers
• Fischer Corporate Real Estate
• PepsiCo
These meetings focused on promoting Fresno County and the broader Central Valley as a cost-competitive, workforce-ready region for new industrial investment.

Highlights & Key Updates:
• Shrinking Cost Gap: Rising property taxes and escalating real estate values in peer markets like Phoenix, Salt Lake City, and Dallas–Fort Worth are creating sticker shock for industrial users—narrowing the cost differential and making Fresno County increasingly attractive by comparison.
• Spec Investment as Market Signal: While speculative development has slowed nationally, Scannell Properties’ new spec project in Fresno was noted as a positive outlier and signal of confidence in the region’s fundamentals. • Workforce Advantage: We emphasized the strength of Fresno County’s workforce ecosystem—including our community colleges, CSU campuses, and employer-driven training initiatives. • Emerging Data Center Opportunity: There was strong interest in data center projects co-located with large-scale utility-grade solar, an area where Fresno County’s climate, land availability, and grid access present a unique advantage.
• Perception vs. Reality: Multiple site selectors and advisors noted that misconceptions about doing business in California remain prevalent, but appreciated the in-person engagement and data we provided to clarify the real advantages in Fresno County.
• Regional Coordination Matters: Our collaborative, in-person approach was called a “Goldilocks strategy” by one national consultant—viewed as a strong model for effective economic development outreach. • Incentive Modernization Needed: Across meetings, there was consistent support for revamping California’s business incentives—including reinstating performance-based grant programs and advancing refundable tax credits. • Confidential Lead: We had productive discussions with a global food and beverage company currently evaluating sites for consolidation and expansion of existing operations (requirement forthcoming). They emphasized the importance of workforce support like childcare and wraparound services, as seen in national best practices.

Next Steps: We will provide Fresno County–specific follow-up materials and case studies, finalize a CCVEDC familiarization tour with Fresno as a core focus, continue engaging with state partners on incentive policy modernization, and incorporate key messaging from the mission into our business attraction strategy moving forward.

SEMICONDUCTOR INDUSTRY STRATEGY WORKSHOP – MARCH 11, 2025 On March 11, the Fresno County Economic Development Corporation (EDC) convened a Semiconductor Industry Strategy Workshop at the Clovis Transit Center. This collaborative session brought together elected officials and staff from the cities of Clovis and Fresno, as well as representatives from Fresno State, to align on a regional strategy for engaging semiconductor industry leaders at the upcoming SEMICON West Conference in Phoenix.

The workshop, attended by Mayor Vong Mouanoutoua and Councilmember Drew Bessinger, featured Tom Devine, Managing Partner at Briargate Partners, a seasoned expert with decades of experience in the semiconductor industry. Mr. Devine shared valuable insights into the sector’s investment patterns, workforce needs, and site selection drivers. He has since agreed to join the region’s delegation to Phoenix, where he will lend his expertise, network, and support in positioning Fresno County— and the Clovis/Fresno metro in particular—as a competitive location for semiconductor-related investment.This convening reflects the EDC’s ongoing commitment to fostering regional collaboration and proactively pursuing advanced manufacturing opportunities through strategic industry engagement.
20 AGENDA ITEM NO. 3.

FRESNO COUNTY EDC | Q4 2025
5 PLUG AND PLAY SUMMIT + SITE VISITS
After the Seed4Growth launch, we attended Plug and Play’s summit, which included three days of pitch events from early-stage companies from over twenty different industries, including manufacturing, new materials, agtech, and AI.

Immediately following
the Summit, three agtech
companies made site
visits to Fresno County
for the purpose of setting
up pilot projects and
gaining market entry. We
facilitated meetings with
our local stakeholders,
including Fresno State,
F3 Innovate & F3 Local,
Community West Bank,
and Noble Credit Union.

These site visits included
tours of the Water,
Energy, Technology (WET) Center, Fresno State farm, and downtown Fresno.

SEED 4 GROWTH AT PLUG AND PLAY SUMMIT
On June 9th, ahead of Plug and Play’s annual summit, Will was invited to speak on a panel at the launch event for Seed4Growth, an agtech & financial technology fund. Alongside Robert Grey, director of sustainable futures at Plug and Play, and Helle Peterson of F3 Local, Will illuminated the challenges farmers face in the Central Valley—as well as their openness to innovation and creative problem- solving, especially as it relates to water regulations and climate change.

SCALE FRESNO LAUNCH
May 23rd marked the launch of Scale Fresno, a countywide initiative gathering CDFIs, business support organizations, and community leaders, aimed at strengthening the capacity of business support organizations and increasing opportunity for small businesses to start, and grow, their business in Fresno County! The EDC participates as the chair of the governance committee, working with each of the partners to help foster collaboration amongst partners and leverage available funding to further the group’s goals.

CLIENTS SERVED
Services provided include, but are not limited to: Direct Outreach, Technical Assistance, Retention and Expansion Services, and Workforce Development.

Accounting America
Alpha Pro Scooters
AMA Management, Inc.

Ano-Tech Metal Finishing Inc.

Best Party Rentals
Best Western Clovis Cole
Braswell
Casa Maria’s
City of Clovis
Community Medical Centers
Crow and Wolf Brewing Company
Dark Side Window Tinting
Denny’s #9549
Elite Landscape Construction
Elite Team Offices, Inc
Facelogic Spa
Family Express LLC
Fresno Foreign Trade Zone (FTZ)
High Performance Academy
Jeb’s Blueberry Hill
Monkey Dog Coffee
Outdoor Environment - Underground Boring
Systems, Inc.

Pelican’s Snoballs
SMS Services Inc.

Temple Health and Fitness LLC
Valley Chrome Plating Inc.

Wawona Frozen Foods
2024-25 Events Attended
7/9/2024 - SEMICON West, San Francisco
8/5/2024 - Clovis City Council Meeting
8/7/2024 - FAME Chapter Kick-off meeting
8/12/2024 - CEDS Strategy Committee Kick-off Meeting
9/5/2024 - Ready2Hire Job Fair Clovis
9/10/2024 - CEDS in-person Roundtable Meetings
9/16/2024 - Clovis City Council Meeting
9/24/2024 - AB 98 opposition Press Conference
10/3/2024 - Chancellors Circle Tour Clovis Community
College
10/4/2024 - Mayor Lynne Ashbeck Roundtable
10/8/2024 - Fresno EDC Annual Event, Academy
Homestead Ranch, Clovis
10/15/2024 - CEDS in-person Community Meetings
10/30/2024 - Valley Made Manufacturing Summit
11/13/2024 - CEDS in person Roundtable Meetings
11/15/2024 - CCVEDC Board Meeting
11/20/2024 - SCCCD Welding Program Graduation
1/17/2025 - California Central Valley EDC Meeting
1/21/2025 - CCVEDC Legislative Visit, Sacramento
1/29/2025 - CEDS Strategy Committee & Roundtables
1/30/2025 - Clovis Salute to Business Luncheon
2/20/2025 - S2J2 Four County Region Coordinating
Committee Meeting
2/21/2025 - CCVEDC Meeting
3/7/2025 - Fresno State Transportation Institute
Innovations Summit 2025
3/11/2025 - Semiconductor Workshop at the Clovis
Transit Center
3/12/2025 - Wake up Clovis
4/2/2025 - Clovis Broker Mixer
4/8/2025 - Training Institute tour the Welding Program
4/10/2025 - Fresno County EDC Real Estate Forecast
4/25/2025 - Roundtable with Congressman Vince Fong
4/29/2025 - Human Resource Assistant Graduation
5/10/2025 - SelectUSA, Washington DC
5/12/2025 - Welding Employer Expo
5/19/2025 - ICSC, Las Vegas
5/20/2025 - Welding Graduation
5/22/2025 - Truck Driving Graduation
6/9/2025 - Plug and Play Conference
6/20/2025 - CCVEDC Board Meeting
6/27/2025 - VAC Graduation Cohort 28
21 AGENDA ITEM NO. 3.

TO: Mayor and City Council
FROM: Finance Department
DATE: August 18, 2025
SUBJECT: Finance – Receive and File – Investment Report for the Month of February 2025.

ATTACHMENTS: 1. Distribution of Investments

2. Monthly Investment Transactions

3. Certificates of Deposit

4. Municipal Securities

5. Corporate Securities

6. Graph of February 28, 2025, Treasury Rates

RECOMMENDATION
Staff recommends that the City Council receive and file the Investment Report for the Month of February 2025.

EXECUTIVE SUMMARY
Attached is the Investment Report for the month of February 2025. Shown in Attachment 1 is the distribution of investments which lists all the individual securities owned by the City with the book and market values. Book value is the actual price paid for the investment. Market value is the amount that the investment is worth if sold in the open market. The market value (which fluctuates daily) that is used in the report is as of the last working day of the month. Attachment 2 reflects the monthly investment transactions for the month of February 2025. Attachment 3 lists the certificates of deposit. Attachment 4 lists the municipal securities. Attachment 5 lists the corporate securities. Attachment 6 is a graph of Treasury rates on February 28, 2025.

The investment of the City’s funds is performed in accordance wit h the adopted Investment Policy. Funds are invested with the following objectives in mind:

1. Assets are invested in adherence with the safeguards and diversity of a prudent investor.

2. The portfolio is invested in a manner consistent with the primary emphasis on preservation of the principal, while attaining a high rate of return consistent with this guideline. Trading of securities for the sole purpose of realizing trading profits is prohibited.

22 AGENDA ITEM NO. 4.

3. Sufficient liquidity is maintained to provide a source for anticipated financial obligations as they become due.

4. Investments may be made, consistent with the Investment Policy Guidelines, in fixed income securities maturing in three years or less and can be extended to five years with the City Manager’s approval.

The Finance Department invests the City’s assets with an expectation of achieving a total rate of return at a level that exceeds the annualized rate of return on short -term government guaranteed or insured obligations (90 -day Treasury bills) a nd to assure that the principal is preserved with minimal risk of depreciation or loss. In periods of rising interest rates, the City of Clovis portfolio return may be less than that of the annualized 90 -day Treasury bill. In periods of decreasing interest rates, the City of Clovis portfolio return may be greater than the annualized 90-day Treasury bill. The current 90 -day Treasury bill rate (annualized) is 4.97%. The rate of return for the City of Clovis portfolio is 3.73%. The goal for the City of Clovis investment return is 120% of the 90 -day Treasury bill rate. The current rate of return is 75% of the Treasury bill rate.

The Finance Department began investing in corporate securities in February 2024 to provide additional diversification and yield to the portfolio. To date, 25 corporate securities have been purchased at a net book value of $ 50,495,701 as of February 28, 2025. Their average yield is

4.34%, which is roughly 31 basis points higher than current yields on 5-year Treasury bonds.

In accordance with the Investment Policy, the investment period on each investment is up to three years and can be extended to five years with the City Manager’s approval. As of February 2025, the average investment life of the City’s investment portfolio is 1.73 years.

Current Investment Environment and Philosophy

During the month of February 2025, the federal funds rate target range was 4.25%-4.50%. On February 28 , 202 5, the Treasury yield curve decreased from 3 -month to 2 -year notes, held steady from 2-year to 5-year notes, and increased from 5-year to 10-year notes.

Certificates of Deposit (CD’s)

The City purchases both negotiable and non-negotiable Certificates of Deposit (CD’s). Although negotiable CD’s can be traded, it is the City’s policy to buy and hold all CD’s. Negotiable CDs are held by U.S. Bank, a third-party custodian. Non-negotiable CDs are held in the City’s safe.

Purchases and Maturities

• 0 government securities were purchased.
• 4 government securities matured.
• 0 certificates of deposit were purchased.
• 1 certificate of deposit totaling $250,000 matured.
• 1 municipal security was purchased.
• 0 municipal securities were called or matured.
• 3 corporate securities were purchased.
• 0 corporate securities were called or matured.
23 AGENDA ITEM NO. 4.

Market Environment

• During February, the federal funds target rate range was at 4.25%-4.50%. • On February 28, the yield curve decreased from 3-month to 2-year notes, held steady from 2-year to 5 -year notes, and increased from 5 -year to 10 -year notes. See Attachment 6, Graph of Treasury Rates on February 28, 2025.

BACKGROUND
State law (Government Code Section 53646(b)) requires that the City Treasurer provide quarterly reports on their investment activities to their governing body.

FISCAL IMPACT
None.

REASON FOR RECOMMENDATION
The Finance report is for information only and no action is required.

ACTIONS FOLLOWING APPROVAL
Staff will file the report.

CONFLICT OF INTEREST
None.

Prepared by: Angela Papazian, Deputy Finance Director

Reviewed by: City Manager AH

24 AGENDA ITEM NO. 4.

STATED

DAYS TO

MATURITY

NET BOOK MARKET YIELD TO INTEREST INVEST MATURIT Y FROM COST VALUE VALUE * MATURIT Y RATE DATE DATE 2/28/2025

GOV'T SECURITIES
FHLB 4,000,000 4,000,000 3,990,160 2.750% 2.750% 04/25/22 04/25/25 56 FAMCMTN 3,947,600 3,994,046 3,943,000 1.121% 0.750% 12/16/21 07/28/25 150 FHLB 5,000,000 5,000,000 4,983,700 3.600% 3.600% 08/30/22 08/28/25 181 FAMCMTN 4,948,500 4,993,061 4,904,350 0.869% 0.600% 10/14/21 09/08/25 192 FHLB 871,150 927,471 924,683 3.886% 0.500% 04/26/23 11/25/25 270 FHLB 4,963,000 4,992,037 4,833,550 0.750% 0.580% 09/08/21 02/11/26 348 FHLB 3,922,000 3,981,609 3,869,320 1.229% 0.750% 12/16/21 02/24/26 361 FHLB 2,751,000 2,908,339 2,895,450 3.916% 0.790% 05/17/23 03/16/26 381 FFCB 4,967,500 4,989,640 4,760,100 1.075% 0.940% 10/14/21 09/28/26 577 FHLB 3,649,200 3,865,401 3,811,320 3.342% 1.150% 06/29/22 10/28/26 607 FHLB 5,988,000 5,995,834 5,712,720 1.291% 1.250% 11/24/21 11/24/26 634 FHLB 5,127,757 5,046,568 4,835,250 1.580% 2.125% 01/20/22 12/11/26 651 FHLB 4,043,250 4,305,056 4,230,004 3.397% 1.020% 06/29/22 02/24/27 726 FHLB 4,550,000 4,802,240 4,718,521 3.173% 1.020% 08/17/22 02/24/27 726 FHLB 3,695,200 3,876,244 3,837,099 2.564% 0.900% 03/31/22 02/26/27 728 FHLB 6,072,400 6,446,636 6,381,534 3.737% 0.900% 01/19/23 02/26/27 728 FHLB 5,247,000 5,627,339 5,570,511 4.329% 0.900% 02/16/23 02/26/27 728 FHLB 5,050,770 5,392,092 5,364,384 3.971% 1.000% 12/14/22 02/26/27 728 FHLB 4,000,000 4,000,000 3,866,760 2.375% 2.375% 03/08/22 03/08/27 738 FFCB 5,160,000 5,490,951 5,452,920 3.996% 0.830% 03/23/23 02/22/28 1,089 FHLB 355,160 367,356 366,932 4.123% 1.125% 01/18/24 02/25/28 1,092 FFCB 2,123,750 2,244,671 2,284,600 4.812% 1.000% 09/27/23 03/02/28 1,098 FHLB 1,893,209 2,002,582 2,046,452 5.018% 1.000% 10/18/23 03/10/28 1,106 FHLB 3,124,500 3,078,237 3,042,840 3.553% 4.500% 05/17/23 03/10/28 1,106 FFCB 626,780 646,356 646,009 4.121% 1.370% 01/18/04 03/22/28 1,118 FFCB 6,102,000 6,064,351 5,968,380 3.501% 3.875% 04/26/23 04/25/28 1,152 FFCB 5,354,250 5,405,508 5,408,645 4.349% 3.740% 06/14/23 04/27/28 1,154 FFCB 2,955,000 2,969,884 2,995,050 4.814% 4.470% 07/12/23 06/22/28 1,210 FFCB 2,641,500 2,735,265 2,730,090 4.130% 1.230% 12/20/23 07/13/28 1,231 FHLMC 853,500 893,710 904,990 4.601% 1.100% 11/15/23 07/27/28 1,245 FNMA 848,800 890,277 901,770 4.613% 1.000% 11/15/23 07/28/28 1,246 FHLB 882,500 912,832 911,460 4.117% 1.300% 12/20/23 08/04/28 1,253 FHLB 2,981,700 2,986,810 3,071,640 4.892% 4.750% 10/18/23 09/08/28 1,288 FHLMC 842,300 883,568 895,710 4.614% 1.000% 11/15/23 10/19/28 1,329 SECURITIES TOTAL 119,539,275$ 122,715,970 $ 121,059,904 $ LAIF 59,312,273$ 59,312,273 $
Municipal Issuance 58,921,826$ 58,546,566 $
Corporate Securities 50,495,701$ 50,877,885 $
Sweep Account (Union Bank) 16,972,063$ 16,972,063 $ TOTAL CD'S 31,750,000$ 31,846,613 $
TOTAL INVESTMENTS 340,167,833$ 338,615,304 $
* Market values for securities obtained from US Bank.

City of Clovis
Distribution of Investments
As of February 28, 2025
ATTACHMENT 1
25 AGENDA ITEM NO. 4.

Activity Maturity
Institution Description Activit y Amount Market Value Rate Date Date Los Angeles CA Cmnty Mun Iss. Purchase 1,250,000 1,275,000 5.520% 02/13/25 08/01/29 Eli Lilly & Co Corp Purchase 3,000,000 3,000,000 4.750% 02/13/25 02/12/30 PepsiCo Inc Corp Purchase 3,000,000 2,985,000 5.600% 02/13/25 02/07/30 State Street Corp Corp Purchase 2,000,000 1,800,000 2.400% 02/13/25 01/24/30 FNMA Gov. Sec. Maturity 2,000,000 1,995,138 0.500% 02/28/25 02/28/25 FNMA Gov. Sec. Maturity 1,000,000 997,529 0.520% 02/25/25 02/25/25 FHLB Gov. Sec. Maturity 1,000,000 997,411 0.625% 02/27/25 02/27/25 FHLB Gov. Sec. Maturity 4,000,000 3,999,489 1.750% 02/28/25 02/28/25 Mountain Amer Fed CD Maturity 250,000 250,000 3.450% 02/28/25 02/28/25

PORTFOLIO DATA
Current Month (02/25)
Book Market
CD'S 31,750,000 $ 31,846,613 $
Gov't Securities* 122,715,970 121,059,904
Municipal Securities 58,921,826 58,546,566
Corporate Securities 50,495,701 50,877,885
LAIF 59,312,273 59,312,273
Sweep Account (Union Bank) 16,972,063 16,972,063
TOTAL 340,167,833 $ 338,615,304 $
Prior Month (01/25)
Three Months Previous (11/24)
Book Market Book Market
CD'S 32,000,000 $ 32,093,095 $ CD'S $32,000,000 $32,116,358 Gov't Securities* 130,584,780 128,333,081 Gov't Securities* 132,021,224 129,604,615 Municipal Securities 57,566,874 56,903,680 Municipal Securities 57,389,326 56,842,923 Corporate Securities 42,703,580 42,591,330 Corporate Securities 40,735,231 40,952,509 LAIF 59,312,273 59,312,273 LAIF 58,646,660 58,646,660
Sweep Account (Union Bank) 26,228,928 26,228,928 Sweep Account (Union Bank) 6,114,594 6,114,594 TOTAL 348,396,435 $ 345,462,387 $ TOTAL $326,907,035 324,277,659 $ Six Months Previous (08/24)
One Year Previous (02/24)
Book Market Book Market
CD'S $32,500,000 $32,668,768 CD'S $30,495,000 $30,328,869 Gov't Securities* 136,266,024 134,401,543 Gov't Securities* 155,350,042 150,873,470 Municipal Securities 56,954,370 56,748,450 Municipal Securities 57,130,672 55,970,997 Corporate Securities 35,830,493 36,476,220 Corporate Securities 5,935,200 5,887,560 LAIF 57,959,324 57,959,324 LAIF 56,706,769 56,706,769
Sweep Account (Union Bank) 12,462,171 12,462,171 Sweep Account (Union Bank) 13,082,312 13,082,312 TOTAL $331,972,382 330,716,476 $ TOTAL 318,699,995 $ 312,849,977 $ *Adjusted Quarterly for Premium/Discount Amortization
As of February 28, 2025
Monthly Investment Transactions
City of Clovis
ATTACHMENT 2
26 AGENDA ITEM NO. 4.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Negotiable CDs COST PRICE RATE DATE DATE 02/28/25 FREQUENCY Barclays Bk 250,000 249,820.00 1.700% 03/09/22 03/10/25 10 QUARTERLY Goldman Sachs Bk 250,000 249,817.50 1.650% 03/09/22 03/10/25 10 QUARTERLY Safra National Bk 250,000 249,615.00 2.000% 03/23/22 03/24/25 24 QUARTERLY Pentagon Federal Cr Un 250,000 249,520.00 2.000% 03/28/22 03/28/25 28 QUARTERLY Beal Bank 250,000 249,515.00 2.200% 04/06/22 04/02/25 33 QUARTERLY JP Morgan Chase 250,000 249,470.00 2.500% 04/08/22 04/08/25 39 QUARTERLY First Natl Bank 250,000 249,440.00 2.200% 04/12/22 04/11/25 42 QUARTERLY One Community Bank 250,000 249,317.50 2.700% 04/29/22 04/29/25 60 QUARTERLY Americu Credit Union 250,000 249,375.00 2.800% 05/02/22 05/02/25 63 QUARTERLY Synchrony Bank Retail 250,000 249,275.00 3.100% 05/20/22 05/20/25 81 QUARTERLY Connexus Credit Union 250,000 249,217.50 3.000% 05/26/22 05/27/25 88 QUARTERLY Bmo Harris Bank 250,000 249,160.00 3.150% 06/17/22 06/17/25 109 QUARTERLY Saco Biddeford 250,000 248,935.00 2.850% 06/17/22 06/17/25 109 QUARTERLY Baxter Credit Union 250,000 249,225.00 3.400% 06/28/22 06/30/25 122 QUARTERLY Capital One Bank 250,000 249,157.50 3.350% 06/29/22 06/30/25 122 QUARTERLY American First Cr Un 250,000 249,025.00 3.250% 07/15/22 07/15/25 137 QUARTERLY Trustone Financial Cr Un 250,000 248,980.00 3.250% 07/19/22 07/21/25 143 QUARTERLY American Natl Bank 250,000 248,772.50 3.100% 07/27/22 07/28/25 150 QUARTERLY TCM Bank 250,000 248,970.00 3.350% 07/28/22 07/28/25 150 QUARTERLY Generations Bank 250,000 249,067.50 3.400% 08/03/22 08/04/25 157 QUARTERLY Direct Fed Credit 250,000 248,917.50 3.500% 08/17/22 08/18/25 171 QUARTERLY Resource One Credit 250,000 248,857.50 3.300% 08/17/22 08/18/25 171 QUARTERLY Skyone Fed Credit 250,000 249,092.50 3.600% 08/30/22 09/02/25 186 QUARTERLY Credit Union of Texas 250,000 249,095.00 3.600% 09/14/22 09/15/25 199 QUARTERLY Forbright Bank 250,000 248,927.50 3.500% 09/16/22 09/16/25 200 QUARTERLY Alabama Credit Union 250,000 249,065.00 3.600% 09/20/22 09/22/25 206 QUARTERLY Kemba Finl Credit Union 250,000 249,600.00 4.000% 09/21/22 09/22/25 206 QUARTERLY Ally Bank Sandy Utah 250,000 249,575.00 4.050% 09/29/22 09/29/25 213 QUARTERLY Farmers Merchants 250,000 249,195.00 3.750% 09/28/22 09/29/25 213 QUARTERLY Jefferson Finl FCU 250,000 249,777.50 4.150% 09/29/22 09/29/25 213 QUARTERLY Dort Finl Credit Union 250,000 249,585.00 4.000% 09/30/22 09/30/25 214 QUARTERLY First National Bank 250,000 249,175.00 3.625% 09/30/22 09/30/25 214 QUARTERLY Numerica Credit Union 250,000 249,967.50 4.200% 09/30/22 09/30/25 214 QUARTERLY Vystar Credit Union 250,000 250,097.50 4.350% 09/30/22 09/30/25 214 QUARTERLY 1st Financial Bank 250,000 249,810.00 4.150% 10/13/22 10/14/25 228 QUARTERLY Bell Bank Fargo 250,000 249,810.00 4.150% 10/13/22 10/14/25 228 QUARTERLY Pacific Alliance 250,000 249,885.00 4.200% 10/14/22 10/14/25 228 QUARTERLY Great Southern Bank 250,000 250,090.00 4.500% 10/20/22 10/20/25 234 QUARTERLY American Bank 250,000 249,995.00 4.350% 10/21/22 10/21/25 235 QUARTERLY Queensborough Natl Bank 250,000 249,967.50 4.100% 10/21/22 10/21/25 235 QUARTERLY Public Alliance Cr Un 250,000 250,385.00 4.500% 10/25/22 10/27/25 241 QUARTERLY First Citizens Bank 250,000 250,565.00 4.700% 10/28/22 10/28/25 242 QUARTERLY LCA Bank Corp 250,000 250,085.00 4.400% 10/28/22 10/28/25 242 QUARTERLY Sharonview Fed Cr Un 250,000 250,282.50 4.850% 10/31/22 10/31/25 245 QUARTERLY United Heritage Cr Un 250,000 250,787.50 4.700% 11/04/22 11/04/25 249 QUARTERLY Capital One Natl Assn 250,000 251,152.50 4.900% 11/16/22 11/17/25 262 QUARTERLY Spokane Teachers Cr Un 250,000 251,397.50 5.000% 11/23/22 11/23/25 268 QUARTERLY Morgan Stanley Private 250,000 250,245.00 4.750% 12/09/22 12/09/25 284 QUARTERLY Community Bank Topeka 250,000 250,102.50 4.300% 12/14/22 12/15/25 290 QUARTERLY Austin Telco Fed 250,000 251,392.50 4.950% 12/16/22 12/16/25 291 QUARTERLY Alliant Credit Union 250,000 251,682.50 5.100% 12/30/22 12/30/25 305 QUARTERLY First Technology Fed Cr Un 250,000 251,785.00 5.150% 06/30/23 12/30/25 305 MONTHLY Liberty First Cr Un 250,000 250,682.50 4.550% 01/17/23 01/19/26 325 QUARTERLY Capital Educators Fed Cr 250,000 250,620.00 4.550% 01/19/23 01/20/26 326 QUARTERLY City Natl Bank 250,000 250,247.50 4.350% 01/25/23 01/26/26 332 QUARTERLY Manufacturers Traders 250,000 250,025.00 4.250% 01/31/23 02/02/26 339 QUARTERLY Coastlife Cr Un 250,000 250,945.00 4.650% 02/13/23 02/13/26 350 QUARTERLY Achieve Finl Cr Un 250,000 250,957.50 4.650% 02/17/23 02/17/26 354 QUARTERLY California Cr Un Glendale 250,000 250,517.50 4.500% 02/23/23 02/23/26 360 QUARTERLY Truliant Fed Cr Un 250,000 250,832.50 4.600% 02/28/23 02/27/26 364 QUARTERLY Pioneer Fed Cr Un Mtn Home 250,000 250,837.50 4.600% 02/28/23 03/02/26 367 QUARTERLY Tradition Cap Bankk 250,000 250,752.50 4.600% 03/03/23 03/03/26 368 MONTHLY Alaska Fed Cr 250,000 251,205.00 4.650% 03/05/23 03/09/26 374 MONTHLY Mid Carolina Credit 250,000 251,892.50 4.600% 03/13/23 03/13/26 378 MONTHLY City of Clovis
Certificates of Deposit
As of February 28, 2025
ATTACHMENT 3
27 AGENDA ITEM NO. 4.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Negotiable CDs COST PRICE RATE DATE DATE 02/28/25 FREQUENCY City of Clovis
Certificates of Deposit
As of February 28, 2025
Blue Ridge Bank 250,000 251,807.50 4.500% 03/16/23 03/16/26 381 MONTHLY Northwest Bank 250,000 251,937.50 4.600% 03/17/23 03/17/26 382 MONTHLY Valleystar Credit Union 250,000 251,952.50 4.600% 03/20/23 03/20/26 385 MONTHLY First Community Bank 250,000 251,745.00 4.500% 03/22/23 03/23/26 388 MONTHLY Technology Credit Union 250,000 251,987.50 4.650% 03/23/23 03/23/26 388 MONTHLY Cibc Bank 250,000 251,715.00 4.650% 03/24/23 03/24/26 389 MONTHLY Signature Bank 250,000 251,972.50 4.500% 03/24/23 03/24/26 389 MONTHLY Point West Credit Union 250,000 251,970.00 5.000% 04/12/23 04/13/26 409 MONTHLY Flagstar Bank 250,000 252,035.00 4.650% 03/30/23 04/24/26 420 MONTHLY Utah Cmnty Credit Union 250,000 251,035.00 4.600% 04/26/23 04/27/26 423 MONTHLY Cross River Bank 250,000 251,085.00 4.650% 05/19/23 05/19/26 445 MONTHLY Raiz FCU 250,000 251,677.50 4.650% 05/24/23 05/26/26 452 MONTHLY Usalliance FCU 250,000 251,375.00 4.700% 05/26/23 05/26/26 452 MONTHLY Chartway Fed Cr Un 250,000 252,035.00 4.900% 06/09/23 06/09/26 466 MONTHLY Customers Bank 250,000 251,342.50 4.700% 06/14/23 06/15/26 472 MONTHLY Lafayette Fed Cr Un 250,000 252,252.50 4.950% 12/13/23 06/15/26 472 QUARTERLY Latino Cmnty Cr Un 250,000 252,155.00 4.900% 06/27/23 06/29/26 486 MONTHLY Leaders Cr Un 250,000 252,382.50 5.000% 06/30/23 06/30/26 487 MONTHLY Farmers Insurance 250,000 252,557.50 5.000% 07/21/23 07/21/26 508 MONTHLY Maine Svgs FCU 250,000 252,557.50 5.000% 07/21/23 07/21/26 508 MONTHLY Popular Bank New York 250,000 252,210.00 4.850% 09/06/23 09/04/26 553 QUARTERLY Freedom Northwest Cr Un 250,000 254,192.50 5.350% 09/19/23 09/18/26 567 QUARTERLY Amex National Bank 250,000 252,855.00 5.000% 09/20/23 09/21/26 570 QUARTERLY First Gty Bank 250,000 253,360.00 5.100% 10/13/23 10/13/26 592 MONTHLY Bridgewater Bank 250,000 253,475.00 5.100% 11/03/23 11/03/26 613 MONTHLY Taylorsville Svgs Bk 250,000 253,475.00 5.100% 11/03/23 11/03/26 613 MONTHLY Mountain Comm Bk 250,000 251,132.50 4.500% 12/20/23 12/21/26 661 QUARTERLY American Bk Freedom 250,000 250,990.00 4.500% 12/22/23 12/22/26 662 QUARTERLY Rockland Fed Cr Un 250,000 251,570.00 4.600% 12/22/23 12/22/26 662 QUARTERLY Hughes Fed Cr Un 250,000 250,707.50 4.400% 01/29/24 01/29/27 700 QUARTERLY MVB Bk Inc Fairmont 250,000 250,017.50 4.250% 01/31/24 01/29/27 700 QUARTERLY Farmers & Merchants Tr Co 250,000 249,557.50 4.150% 01/30/24 02/01/27 703 QUARTERLY Oregon Cmnty Cr Un 250,000 250,287.50 4.300% 02/09/24 02/09/27 711 MONTHLY Valley Natl Bk 250,000 251,030.00 4.450% 02/21/24 02/22/27 724 MONTHLY CFBank Fairlawn 250,000 251,022.50 4.450% 03/05/24 03/05/27 735 QUARTERLY Haven Svgs Bk 250,000 251,192.50 4.500% 03/06/24 03/08/27 738 QUARTERLY Univest Natl Bk 250,000 251,710.00 4.600% 03/13/24 03/15/27 745 QUARTERLY First Natl Bk 250,000 251,772.50 4.600% 03/19/24 03/19/27 749 QUARTERLY Nicolet Natl Bk 250,000 251,777.50 4.600% 03/22/24 03/22/27 752 QUARTERLY People Bank Co 250,000 252,750.00 4.650% 03/30/23 03/30/27 760 MONTHLY United FID Bank FSB 250,000 251,815.00 4.600% 04/12/24 04/12/27 773 QUARTERLY Maine Cmnty Bk 250,000 252,405.00 4.700% 05/15/24 05/17/27 808 QUARTERLY Fahey Banking Co 250,000 252,412.50 4.700% 05/21/24 05/21/27 812 QUARTERLY Crown Bank Edina 250,000 252,155.00 4.650% 05/23/24 05/24/27 815 QUARTERLY Gilmer Natl Bk 250,000 252,722.50 4.750% 06/07/24 06/07/27 829 QUARTERLY First Fndtn Bk 250,000 253,447.50 4.900% 06/13/24 06/14/27 836 QUARTERLY Empower Fed Cr Un 250,000 253,607.50 4.900% 06/26/24 06/28/27 850 QUARTERLY Optum Bk Draper 250,000 252,437.50 4.700% 07/10/24 07/12/27 864 QUARTERLY Generations Cmnty Fed Cr Un 250,000 248,527.50 4.000% 08/21/24 08/23/27 906 QUARTERLY National Bk Superior 250,000 245,320.00 3.500% 10/08/24 10/08/27 952 QUARTERLY True Sky Cr Un 250,000 249,000.00 4.100% 11/06/24 11/08/27 983 QUARTERLY Workers Cr Un 250,000 248,952.50 4.100% 11/22/24 11/22/27 997 QUARTERLY Morgan Stanley Bk 250,000 248,200.00 4.000% 01/15/25 01/18/28 1,054 QUARTERLY Carroll County 250,000 251,617.50 4.650% 03/30/23 03/30/28 1,126 MONTHLY Discover Bank 250,000 250,527.50 4.350% 04/26/23 04/24/28 1,151 MONTHLY TTCU Fed Cr Un 250,000 255,797.50 5.000% 07/26/23 07/26/28 1,244 MONTHLY Wells Fargo Natl Bk 250,000 256,717.50 5.050% 11/14/23 11/14/28 1,355 MONTHLY Consumers Fed Cr Un 250,000 256,230.00 5.000% 11/16/23 11/16/28 1,357 MONTHLY San Francisco Fed Cr Un 250,000 249,865.00 4.250% 11/27/24 11/27/28 1,368 QUARTERLY Amerasia Bk 250,000 247,597.50 4.000% 02/15/24 02/15/29 1,448 MONTHLY Merrick Bk South 250,000 247,907.50 4.050% 12/20/24 06/11/29 1,564 QUARTERLY USF Fed Cr Un 250,000 250,887.50 4.350% 07/30/24 07/30/29 1,613 QUARTERLY Sallie Mae Bk 250,000 250,262.50 4.300% 07/31/24 07/31/29 1,614 QUARTERLY Negotiable CD TOTAL 31,750,000$ $ 31,846,613
CD TOTAL 31,750,000$ $ 31,846,613 28
AGENDA ITEM NO. 4.

NET BOOK MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST Municipal Securities VALUE PRICE RATE DATE DATE 02/28/25 FREQUENCY University CA Rev Bond 998,204 997,490 4.350% 09/15/22 05/15/25 76 QUARTERLY Antelope Valley CA Ref Bond 745,788 742,380 1.767% 05/12/22 08/01/25 154 QUARTERLY Chabot Las Positas Cmnty Clg Bond 1,477,814 1,469,840 0.880% 04/29/22 08/01/25 154 QUARTERLY Foothill De Anza Bond 823,934 823,786 0.906% 03/24/23 08/01/25 154 QUARTERLY San Dieguito High School Ref Bond 989,071 989,130 1.661% 10/13/22 08/01/25 154 QUARTERLY Santa Ana CCD Ref Bond 247,578 246,530 0.744% 05/12/22 08/01/25 154 QUARTERLY Orange County Water Dist Ref Bond 890,945 891,711 2.095% 10/13/22 08/15/25 168 QUARTERLY San Jose CA Txble Ser B 2,332,886 2,335,312 2.450% 10/13/22 09/01/25 185 QUARTERLY Los Angeles CA USD Ref Bond 1,002,889 964,100 1.455% 11/15/21 07/01/26 488 QUARTERLY Chabot Las Positas Cmnty Clg CA 3,409,454 3,356,143 1.080% 07/27/22 08/01/26 519 QUARTERLY Chaffey CA High School Ref Bond 1,542,968 1,530,852 2.475% 06/30/22 08/01/26 519 QUARTERLY Huntington Beach HS Dist Ref Bond 3,228,446 3,168,206 1.208% 04/29/22 08/01/26 519 QUARTERLY Placentia Yorba USD Ref Bond 1,082,084 1,062,259 1.070% 05/31/22 08/01/26 519 QUARTERLY San Diego CA Cmnty Ref Bond 464,902 458,302 2.299% 04/29/22 08/01/26 519 QUARTERLY San Ramon Valley CA USD Ref Bond 2,125,000 2,040,616 1.147% 11/03/21 08/01/26 519 QUARTERLY Sonoma Cnty Jr College Ref Bond 1,971,077 1,952,100 2.447% 06/30/22 08/01/26 519 QUARTERLY San Diego CA Pub Facs Ref Bond 1,585,729 1,562,876 1.812% 08/18/22 10/15/26 594 QUARTERLY CA ST Univ Rev Ref Bond 2,372,990 2,376,550 1.142% 02/17/23 11/01/26 611 QUARTERLY El Dorado CA Irr Dist Ref Bond 1,137,448 1,117,061 1.687% 08/18/22 03/01/27 731 QUARTERLY Rancho Santiago Cmnty Clg 2,232,938 310,180 1.106% 11/17/22 03/01/27 731 QUARTERLY University Gen Rev Bond 562,335 2,241,948 1.316% 10/13/22 05/15/27 806 QUARTERLY El Monte Ca Ref Bond 2,064,240 562,812 1.326% 03/24/23 06/01/27 823 QUARTERLY Los Angeles CA Dept Wtr Ref Bond 993,021 2,013,420 5.516% 04/27/23 07/01/27 853 QUARTERLY Colton CA Jt Uni Sch 846,804 997,354 1.603% 11/17/22 08/01/27 884 QUARTERLY Contra Costa Ref Bond 235,036 839,758 2.163% 09/15/22 08/01/27 884 QUARTERLY Corona Norco Ref Bond 506,407 239,330 2.297% 09/28/23 08/01/27 884 QUARTERLY Foothill De Anza CCD 1,018,269 507,913 1.473% 12/15/22 08/01/27 884 QUARTERLY Fremont CA Uni Sch Dist 1,113,686 1,021,801 1.113% 11/17/22 08/01/27 884 QUARTERLY Fremont CA USD Ref Bond 325,809 1,081,894 2.000% 05/31/22 08/01/27 884 QUARTERLY Marin CA Cmnty Clg Dist 263,266 329,442 3.330% 11/17/22 08/01/27 884 QUARTERLY Mount San Antonio Cmnty Clg 385,261 265,589 1.139% 11/17/22 08/01/27 884 QUARTERLY Mount San Antonio Ref Bond 2,938,889 388,456 2.329% 10/13/22 08/01/27 884 QUARTERLY Saddleback VY Uni Ref Bond 565,942 2,880,960 2.400% 08/10/22 08/01/27 884 QUARTERLY San Diego CA Com CD 1,358,503 566,943 2.407% 12/15/22 08/01/27 884 QUARTERLY San Ramon Valley Ref Bond 989,924 1,349,201 3.415% 09/15/22 08/01/27 884 QUARTERLY Santa Monica Cmnty Clg Ref Bond 430,809 982,030 3.050% 09/15/22 08/01/27 884 QUARTERLY Sierra CA Cmnty Clg Dist 185,078 433,529 1.129% 11/17/22 08/01/27 884 QUARTERLY William Hart CA Un High 309,396 186,234 1.174% 11/17/22 08/01/27 884 QUARTERLY San Jose CA Txble Ser B 870,561 876,667 2.600% 10/13/22 09/01/27 915 QUARTERLY Soquel Creek Cnty Ref Bond 504,540 501,296 1.445% 05/18/23 03/01/28 1,097 QUARTERLY Gardena Calif Pension Oblig 928,969 949,650 2.663% 10/19/23 04/01/28 1,128 QUARTERLY Beverly Hills Ref Bond 582,378 582,105 1.514% 06/15/23 06/01/28 1,189 QUARTERLY California Health FACS 725,957 738,986 3.378% 11/16/23 06/01/28 1,189 QUARTERLY Alameda Cnty Calif 524,755 529,033 3.519% 03/21/24 08/01/28 1,250 QUARTERLY Desert CA Cmnty College 930,112 931,560 2.023% 01/19/24 08/01/28 1,250 QUARTERLY Long Beach Calif Cmnty 681,341 686,142 2.337% 03/21/24 08/01/28 1,250 QUARTERLY Redondo Beach Ref Bond 602,025 614,399 1.430% 09/28/23 08/01/28 1,250 QUARTERLY San Ramon Valley CA Uni 1,662,055 1,680,133 1.670% 07/13/23 08/01/28 1,250 QUARTERLY Santa Ana College Impt 1,351,867 1,364,055 1.320% 07/13/23 08/01/28 1,250 QUARTERLY Santa Clarita CA Cmnty 915,938 920,080 1.563% 01/19/24 08/01/28 1,250 QUARTERLY William Hart CA High 910,979 911,380 1.429% 12/21/23 08/01/28 1,250 QUARTERLY Yosemite Calif Cmnty Clg 700,760 701,670 2.210% 12/21/23 08/01/28 1,250 QUARTERLY Los Angeles Calif Cmnty 1,274,774 1,275,375 5.520% 02/13/25 08/01/29 1,615 QUARTERLY Mun. Securities TOTAL 58,921,826$ 58,546,566 $
Municipal Securities TOTAL 58,921,826$ 58,546,566 $
City of Clovis
Municipal Securities
As of February 28, 2025
ATTACHMENT 4
29 AGENDA ITEM NO. 4.

NET BOOK MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST Corporate Securities VALUE PRICE RATE DATE DATE 02/28/25 FREQUENCY Duke Energy Carolinas 1,959,805 1,967,680 3.950% 02/16/24 11/15/28 1,356 QUARTERLY Toyota MTR Cr Corp 1,993,694 2,016,740 4.650% 02/16/24 01/05/29 1,407 QUARTERLY Procter & Gamble Co 1,995,729 2,014,180 4.350% 02/16/24 01/29/29 1,431 QUARTERLY Air Products and Chemicals Inc 1,993,637 2,016,260 4.600% 07/29/24 02/08/29 1,441 QUARTERLY Texas Instrument Inc 2,007,837 2,017,720 4.600% 05/24/24 02/08/29 1,441 QUARTERLY Cummins Inc 2,026,149 2,030,380 4.900% 07/29/24 02/20/29 1,453 QUARTERLY Bristol-Myers Squibb Co 2,003,354 2,030,680 4.900% 05/24/24 02/22/29 1,455 QUARTERLY AstraZeneca Finance LLC 1,985,196 2,026,680 4.850% 04/19/24 02/26/29 1,459 QUARTERLY Cisco Sys Inc 2,016,184 2,028,820 4.850% 03/21/24 02/26/29 1,459 QUARTERLY Caterpillar Finl 2,017,056 2,028,780 4.850% 06/21/24 02/27/29 1,460 QUARTERLY Merck Co Inc 1,917,364 1,928,320 3.400% 03/21/24 03/07/29 1,468 QUARTERLY Blackrock Funding Inc 2,008,109 2,027,340 4.700% 03/21/24 03/14/29 1,475 QUARTERLY Adobe Inc 2,008,760 2,031,460 4.800% 05/24/24 04/04/29 1,496 QUARTERLY Home Depot Inc 1,993,383 2,035,580 4.900% 04/19/24 04/15/29 1,507 QUARTERLY Midamerican Energy Co 1,975,187 1,449,240 3.650% 11/20/24 04/15/29 1,507 QUARTERLY United Health Group 1,453,158 2,013,440 4.700% 04/19/24 04/15/29 1,507 QUARTERLY Glaxosmithkline Capital 1,905,348 1,918,500 3.375% 06/21/24 06/01/29 1,554 QUARTERLY John Deere Capital 2,011,196 2,031,480 4.850% 06/21/24 06/11/29 1,564 QUARTERLY Citibank NA 2,038,149 2,019,180 4.838% 08/15/24 08/06/29 1,620 QUARTERLY Honeywell Intl Inc 2,082,300 2,037,700 4.875% 09/27/24 09/01/29 1,646 QUARTERLY Unilever Capital Corp 1,358,567 1,361,355 2.125% 11/20/24 09/06/29 1,651 QUARTERLY Paccar Financial Corp 1,958,752 1,965,140 4.000% 12/19/24 09/26/29 1,671 QUARTERLY State Street Corp 1,801,661 1,821,920 2.400% 02/13/25 01/24/30 1,791 QUARTERLY Pepsico Inc 2,985,126 3,020,130 4.600% 02/13/25 02/07/30 1,805 QUARTERLY Eli Lilly & Co 3,000,000 3,039,180 4.750% 02/13/25 02/12/30 1,810 QUARTERLY Corp. Securities TOTAL 50,495,701$ 50,877,885 $
Corporate Securities TOTAL 50,495,701$ 50,877,885 $
City of Clovis
Corporate Securities
As of February 28, 2025
ATTACHMENT 5
30 AGENDA ITEM NO. 4.

Treasury Rates as of February 28, 2025
3 month Treasury bill 4.32
6 month Treasury bill 4.25
2 Yr Treasury note 3.99
3 Yr Treasury note 3.99
5 Yr Treasury note 4.03
10 Yr Treasury note 4.24

CITY OF CLOVIS

FINANCE DEPARTMENT
FEBRUARY 28, 2025 TREASURY RATES
As indicated in the above graph, treasuries decreased from 3-month to 2-year notes, held steady from 2-year to 5-year notes, and increased from 5-year to 10-year notes. 0 1
2 3
4 5
6 3 month
Treasury bill
6 month
Treasury bill
2 Yr Treasury
note
3 Yr Treasury
note
5 Yr Treasury
note
10 Yr
Treasury note

INTEREST RATES

TREASURIES
TREASURY RATES ON FEBRUARY 28, 2025
ATTACHMENT 6
31 AGENDA ITEM NO. 4.

TO: Mayor and City Council
FROM: Finance Department
DATE: August 18, 2025
SUBJECT: Finance – Receive and File – Treasurer’s Report for the Month of February 2025.

ATTACHMENTS: 1. Summary of Cash Balances

2. Summary of Investment Activity

3. Investments with Original Maturities Exceeding One Year

RECOMMENDATION
Staff recommends that the City Council receive and file the Treasurer’s Report for the Month of February 2025.

EXECUTIVE SUMMARY
Attached for the Council’s information is the Treasurer’s Report for the month ended February 28, 2025.

Pursuant to Section 41004 of the Government Code of the State of California, the City Treasurer is required to submit a monthly report of all receipts, disbursements, and fund balances.

Attachment 1 provides a summary of the beginning balance, total receipts, total disbursements, ending balance for all funds, and a listing, by fund, of all month end fund balances. Attachment 2 summarizes the investment activity for the month and distribution, by type of investment, held by the City. Attachment 3 lists all investments with original maturities exceeding one year as of the month ended February 28, 2025.

BACKGROUND
State law (Government Code Section 41004) requires that the City Treasurer shall submit to the City Clerk each month a written report and account ing of all receipts, disbursements, and fund balances.

FISCAL IMPACT
None.

REASON FOR RECOMMENDATION
The Finance report is for information only and no action is required. 32 AGENDA ITEM NO. 5.

ACTIONS FOLLOWING APPROVAL
Staff will file the report.

CONFLICT OF INTEREST
None.

Prepared by: Angela Papazian, Deputy Finance Director

Reviewed by: City Manager AH

33 AGENDA ITEM NO. 5.

Previous Balance 5,791,187.85$
Deposits 34,626,394.01
Disbursements (24,352,441.21)
Current Balance 16,065,140.65$

FUNDS BALANCE
100 General Fund 7,094,102.31 $
201 Local Transportation 22,678,899.46
202 Parking and Business Improvements 266,306.97
203 Off Highway Use 76,560.65
204 Community Facilities District 2020-1 368,947.90 205 Senior Citizen Memorial Trust 65,995.10
207 Landscape Assessment District 8,898,996.20
208 Blackhorse III (95-1) Assessment District 4,837.88 209 Blackhorse III (95-1) Assessment District 2 39,400.65 275 HCD Block Grant Fund 655,940.75
301 Park & Recreation Acquisition 7,988,384.48
304 Affordable Housing 1,021,097.67
305 Refuse Equipment Reserve 2,808,767.18
310 Special Street Deposit Fund 57,956,273.51
314 Housing Successor Agency 439,283.28
402 1976 Fire Bond Redemption 25,446.16
404 1976 Sewer Bond Redemption Fund 442,519.00
501 Community Sanitation Fund 15,956,035.05
502 Sewer Service Fund 38,610,564.12
504 Sewer Capital Projects-Users 424,138.56
506 Sewer Capital Projects-Developer 3,435,281.99
507 Water Service Fund 45,034,777.53
508 Water Capital Projects-Users 7,725,159.47
509 Water Capital Projects-Developer 16,755,630.46 515 Transit Fund 8,144,778.16
540 Planning & Development Services 16,425,695.23
601 Property & Liability Insurance 1,511,343.29
602 Fleet Maintenance 29,966,600.09
603 Employee Benefit Fund 21,280,504.56
604 General Government Services 26,128,958.81
605 Facilities Maintenance 5,580,478.87
606 Information Technology 6,499,933.31
701 Curb & Gutter Fund 174,792.17
703 Payroll Tax & Withholding Fund 917,164.96
712 Temperance/Barstow Assmt Dist (98-1) 82,422.39 713 Shepherd/Temperance Assmt Dist (2000-1) 6,032.61 715 Supp Law Enforcement Serv 324,264.31
716 Asset Forfeiture 550,705.21
720 Measure A-Public Safety Facility Tax 2,136.14
736 SA Admin Trust Fund 1,421.40
741 SA Debt Service Trust Fund (138,742.24)
747 Housing Successor Trust Fund 1,137.98
SUBTOTALS 356,232,973.58$
999 Invested Funds (340,167,832.93)
TOTAL 16,065,140.65$
Statement of Cash Balances
As of February 28, 2025
City of Clovis
ATTACHMENT 1
34 AGENDA ITEM NO. 5.

Balance of Investments Previous Month End 348,396,435.75 $ Time Certificates of Deposit Transactions
Investments 0.00
Withdrawals (250,000.00)
Total CD Changes (250,000.00)
Other Changes
Government Securities (7,868,810.00)
Local Agency Investment Fund 0.00
Municipal Securities 1,354,952.00
Corporate Securities 7,792,121.00
Sweep Account (9,256,865.82)
Total Other Changes (7,978,602.82)
Balance of Investments Current Month End 340,167,832.93$ Insured CD's 31,750,000.00
Government Securities 122,715,970.10
Corporation Securities 50,495,701.00
Local Agency Investment Fund 59,312,273.33
Municipal Securities 58,921,825.55
Sweep Account 16,972,062.95
Investment Total 340,167,832.93$
As of February 28, 2025
City of Clovis
Summary of Investment Activity
For the month of February 28, 2025
City of Clovis
Distribution of Investments
ATTACHMENT 2
35 AGENDA ITEM NO. 5.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
FAMCMTN 4,000,000.00 4,000,000.00 4/25/2025 2.750%
FAMCMTN 4,000,000.00 3,994,046.00 7/28/2025 0.750%
FHLB 5,000,000.00 5,000,000.00 8/28/2025 3.600%
FHLB 5,000,000.00 4,993,061.00 9/8/2025 0.600%
FHLB 980,000.00 927,471.00 11/25/2025 0.500%
FFCB 5,000,000.00 4,992,037.00 2/11/2026 0.580%
FHLB 4,000,000.00 3,981,609.00 2/24/2026 0.750%
FHLB 3,000,000.00 2,908,339.00 3/16/2026 0.790%
FHLB 5,000,000.00 4,989,640.00 9/28/2026 0.940%
FHLB 4,000,000.00 3,865,401.00 10/28/2026 1.150%
FHLB 6,000,000.00 5,995,834.00 11/24/2026 1.250%
FHLB 5,000,000.00 5,046,567.60 12/11/2026 2.125%
FHLB 4,500,000.00 4,305,056.00 2/24/2027 1.020%
FHLB 5,000,000.00 4,802,240.00 2/24/2027 1.020%
FHLB 4,000,000.00 3,876,244.00 2/26/2027 0.900%
FHLB 6,800,000.00 6,446,636.00 2/26/2027 0.900%
FHLB 5,700,000.00 5,627,339.00 2/26/2027 0.900%
FHLB 6,000,000.00 5,392,092.00 2/26/2027 1.000%
FHLB 4,000,000.00 4,000,000.00 3/8/2027 2.375%
FHLB 6,000,000.00 5,490,951.00 2/22/2028 0.830%
FHLB 400,000.00 367,356.00 2/25/2028 1.125%
FFCB 2,500,000.00 2,244,671.00 3/2/2028 1.000%
FHLB 3,000,000.00 2,002,581.50 3/10/2028 4.500%
FFCB 2,245,000.00 3,078,237.00 3/10/2028 1.000%
FFCB 700,000.00 646,356.00 3/22/2028 1.370%
FFCB 6,000,000.00 6,064,351.00 4/25/2028 3.875%
FFCB 5,500,000.00 5,405,508.00 4/27/2028 3.740%
FFCB 3,000,000.00 2,969,884.00 6/22/2028 4.470%
FFCB 3,000,000.00 2,735,265.00 7/13/2028 1.230%
FHLMC 1,000,000.00 893,710.00 7/27/2028 1.100%
FNMA 1,000,000.00 890,277.00 7/28/2028 1.000%
FHLB 1,000,000.00 912,832.00 8/4/2028 1.300%
FFCB 3,000,000.00 2,986,810.00 9/8/2028 4.750%
FHLMC 1,000,000.00 883,568.00 10/19/2028 1.000%
Government Maturities Exceeding One Year
As of February 28, 2025
City of Clovis
ATTACHMENT 3
36 AGENDA ITEM NO. 5.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
UC General Revenue Bonds 1,000,000.00 998,204.00 5/15/2025 3.050% Antelope Valley Comm Coll 750,000.00 745,787.50 8/1/2025 1.767% Chabot Las Positas Comm Coll 1,490,000.00 1,477,814.00 8/1/2025 0.880% Foothill De Anza Ref Bds 2021B 835,000.00 823,933.50 8/1/2025 0.906% San Dieguito USD GO Bonds 1,000,000.00 989,071.00 8/1/2025 1.661% Santa Ana Coll Improv Dist 250,000.00 247,577.50 8/1/2025 0.744% Orange County Water Dist 900,000.00 890,945.00 8/15/2025 2.095% San Jose Ca Taxable Series B 2,355,000.00 2,332,885.50 9/1/2025 2.450% LA CUSD GO Bonds 1,000,000.00 1,002,889.00 7/1/2026 1.455% Chabot Las Positas Comm Coll 3,505,000.00 3,409,454.00 8/1/2026 1.080% Chaffey Joint Union HS 1,565,000.00 1,542,967.50 8/1/2026 2.475% Huntington Beach Union HS 3,305,000.00 3,228,446.00 8/1/2026 1.208% Placentia Yorba Linda USD 1,110,000.00 1,082,084.00 8/1/2026 1.070% San Diego Comm Coll Dist 470,000.00 464,902.00 8/1/2026 2.299% San Ramon Valley CUSD 2,125,000.00 2,125,000.00 8/1/2026 1.147% Sonoma County Jr Coll Dist 2,000,000.00 1,971,077.00 8/1/2026 2.447% San Diego Pub Facilities Dist 1,625,000.00 1,585,729.00 10/15/2026 1.812% California St Univ Taxable 2021B 2,500,000.00 2,372,990.00 11/1/2026 1.142% El Dorado Irrigation Dist 1,175,000.00 1,137,448.00 3/1/2027 1.687% UC Taxable Gen Bds 2020 B 2,385,000.00 2,232,937.50 5/15/2027 1.316% El Monte HSD Taxable Ref 2021 600,000.00 562,335.00 6/1/2027 1.326% LA Dept Wtr Pwr Rev Bonds 2010C 2,000,000.00 2,064,240.00 7/1/2027 5.516% Colton CA USD Ref Bonds 2020 1,060,000.00 993,021.00 8/1/2027 1.603% Contra Costa Comm College Dist 880,000.00 846,804.00 8/1/2027 2.163% Corona Norco USD Ref Bond 2019 250,000.00 235,036.00 8/1/2027 2.297% Foothill De Anza CC Taxable 2021 540,000.00 506,407.00 8/1/2027 1.473% Fremont USD Alameda County 1,100,000.00 1,018,269.00 8/1/2027 1.113% Fremont USD Taxable Ref 2021 1,140,000.00 1,113,686.00 8/1/2027 2.000% Marin County Comm Coll 2016 335,000.00 325,808.80 8/1/2027 3.330% Mount San Antonio CC 2021 285,000.00 263,266.00 8/1/2027 1.139% Mount San Antonio Comm Coll 405,000.00 385,260.75 8/1/2027 2.329% Saddleback Valley USD 3,000,000.00 2,938,889.00 8/1/2027 2.400% San Diego CCD Taxable 2019 590,000.00 565,942.00 8/1/2027 2.407% San Ramon Valley CUSD 1,435,000.00 1,358,503.00 8/1/2027 1.440% Santa Monica Comm College Dist 1,000,000.00 989,924.00 8/1/2027 3.415% Sierra CA CCD 2021A Ref 465,000.00 430,808.50 8/1/2027 1.129% William Hart USD 2020 Ref 200,000.00 185,078.00 8/1/2027 1.174% Rancho Santiago CC Ref 2020 335,000.00 309,395.50 9/1/2027 1.106% San Jose Ca Taxable Series B 910,000.00 870,561.00 9/1/2027 2.600% Soquel Creek Wtr Ref 2020 545,000.00 504,539.50 3/1/2028 1.445% Gardena Calif Pension Obligation 1,000,000.00 928,969.00 4/1/2028 2.663% Beverly Hills Taxable Ref 2020B 635,000.00 582,377.50 6/1/2028 1.514% California Health Facs Fing Au 760,000.00 725,957.00 6/1/2028 3.378% Alameda Cnty Calif 540,000.00 524,755.00 8/1/2028 3.519% Desert CA Cmnty College 1,000,000.00 930,112.00 8/1/2028 2.023% Long Beach Calif Cmnty 730,000.00 681,341.00 8/1/2028 2.337% Redondo Beach CA Uni Bond 2018 675,000.00 602,025.00 8/1/2028 1.430% San Ramon Valley CA 1,820,000.00 1,662,055.00 8/1/2028 1.670% Santa Ana College Impt 1,500,000.00 1,351,867.00 8/1/2028 1.320% Santa Clarita Calif Cmnty 1,000,000.00 915,938.00 8/1/2028 1.563% William Hart High 1,000, 000.00 910,979.00 8/1/2028 1.429% Yosemite Calif Cmnty College 750,000.00 700,760.00 8/1/2028 2.210% Los Angeles Community College Dis
t 1,250,000.00 1,274,774.00 8/1/2029 5.520%
As of February 28, 2025
City of Clovis
Municipal Maturities Exceeding One Year
37 AGENDA ITEM NO. 5.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
Duke Energy Carolinas LLC 2,000,000.00 1,959,805.00 11/15/2028 3.950% Toyota MTR Cr Corp 2,000,000.00 1,993,694.00 1/5/2029 4.350% Procter & Gamble Co 2,000,000.00 1,995,729.00 1/29/2029 4.650% Air Products and Chemicals 2,000,000.00 1,993,637.00 2/8/2029 4.600% Texas Instrument Inc 2,000,000.00 2,007,837.00 2/8/2029 4.600% Cummins Inc 2,000,000.00 2,026,149.00 2/20/2029 4.900%
Bristol-Myers Squibb Co 2,000,000.00 2,003,354.00 2/22/2029 4.900% Astrazeneca Finance LLC 2,000,000.00 1,985,196.00 2/26/2029 4.850% Cisco Sys Inc. 2,000,000.00 2,016,184.00 2/26/2029 4.850% Caterpillar Finl 2,000,000.00 2,017,056.00 2/27/2029 4.850% Merck Co Inc. 2,000,000.00 1,917,364.00 3/7/2029 3.400% Blackrock Fund Inc. 2,000,000.00 2,008,109.00 3/14/2029 4.700% Adobe Inc 2,000,000.00 2,008,760.00 4/4/2029 4.800%
Home Depot Inc. 2,000,000.00 1,993,383.00 4/15/2029 4.900% Midamerican Energy Co 1,500,000.00 1,975,187.00 4/15/2029 3.650% United Health Group 2,000,000.00 1,453,158.00 4/15/2029 4.700% Glaxosmithkline Capital 2,000,000.00 1,905,348.00 6/1/2029 3.375% John Deere Capital 2,000,000.00 2,011,196.00 6/11/2029 4.850% Citibank NA 2,000,000.00 2,038,149.00 8/6/2029 4.838%
Honeywell Intl Inc 2,000,000.00 2,082,300.00 9/1/2029 4.875% Unilever Capital Corp 1,500,000.00 1,358,567.00 9/6/2029 2.125% Paccar Financial Group 2,000,000.00 1,958,752.00 9/26/2029 4.000% State Street Corp 2,000,000.00 1,801,661.00 1/24/1930 2.400% Pepsico Inc 3,000,000.00 2,985,126.00 2/7/1930 4.600%
Eli Lilly & Co 3,000,000.00 3,000,000.00 2/12/1930 4.750% City of Clovis
Corporate Maturities Exceeding One Year
As of February 28, 2025
38 AGENDA ITEM NO. 5.

TO: Mayor and City Council
FROM: Finance Department
DATE: August 18, 2025
SUBJECT: Finance – Receive and File – Investment Report for the Month of March 2025.

ATTACHMENTS: 1. Distribution of Investments

2. Monthly Investment Transactions

3. Certificates of Deposit

4. Municipal Securities

5. Corporate Securities

6. Graph of March 31, 2025, Treasury Rates

RECOMMENDATION
Staff recommends that the City Council receive and file the Investment Report for the Month of March 2025.

EXECUTIVE SUMMARY
Attached is the Investment Report for the month of March 2025. Shown in Attachment 1 is the distribution of investments which lists all the individual securities owned by the City with the book and market values. Book value is the actual price paid for the investment. Market value is the amount that the investment is worth if sold in the open market. The market value (which fluctuates daily) that is used in the report is as of the last working day of the month. Attachment 2 reflects the monthly investment transactions for the month of March 2025. Attachment 3 lists the certificates of deposit. Attachment 4 lists the municipal securities. Attachment 5 lists the corporate securities. Attachment 6 is a graph of Treasury rates on March 31, 2025.

The investment of the City’s funds is performed in accordance with the adopted Investment Policy. Funds are invested with the following objectives in mind:

1. Assets are invested in adherence with the safeguards and diversity of a prudent investor.

2. The portfolio is invested in a manner consistent with the primary emphasis on preservation of the principal, while attaining a high rate of return consistent with this guideline. Trading of securities for the sole purpose of realizing trading profits is prohibited.

39 AGENDA ITEM NO. 6.

3. Sufficient liquidity is maintained to provide a source for anticipated financial obligations as they become due.

4. Investments may be made, consistent with the Investment Policy Guidelines, in fixed income securities maturing in three years or less and can be extended to five years with the City Manager’s approval.

The Finance Department invests the City’s assets with an expectation of achieving a total rate of return at a level that exceeds the annualized rate of return on short -term government guaranteed or insured obligations (90 -day Treasury bills) and to assure that the principal is preserved with minimal risk of depreciation or loss. In periods of rising interest rates, the City of Clovis portfolio return may be less than that of the annualized 90 -day Treasury bill. In periods of decreasing interest rates, the City of Clovis portfolio return may be greater than the annualized 90-day Treasury bill. The current 90 -day Treasury bill rate (annualized) is 4.88%. The rate of return for the City of Clovis portfolio is 3.72%. The goal for the City of Clovis investment return is 120% of the 90 -day Treasury bill rate. The current rate of return is 76% of the Treasury bill rate.

The Finance Department began investing in corporate securities in February 2024 to provide additional diversification and yield to the portfolio. To date, 29 corporate securities have been purchased at a net book value of $ 58,287,786 as of March 31, 2025. Their average yield is

4.26%, which is roughly 30 basis points higher than current yields on 5-year Treasury bonds.

In accordance w ith the Investment Policy, the investment period for each investment is up to three years and can be extended to five years with the City Manager’s approval. As of March 2025, the average investment life of the City’s investment portfolio is 1.85 years.

Current Investment Environment and Philosophy

During the month of March 2025, the federal funds rate target range was 4.25%-4.50%. On March 31, 2025, the Treasury yield curve decreased from 3-month to 2-year notes, held steady from 2-year to 3-year notes, and increased from 3-year to 10-year notes.

Certificates of Deposit (CD’s)

The City purchases both negotiable and non-negotiable Certificates of Deposit (CD’s). Although negotiable CD’s can be traded, it is the City’s policy to buy and hold all CD’s . Negotiable CDs are held by U.S. Bank, a third-party custodian. Non-negotiable CDs are held in the City’s safe.

Purchases and Maturities

• 0 government securities were purchased.
• 0 government securities matured.
• 0 certificates of deposit were purchased.
• 4 certificates of deposit totaling $1,000,000 matured. • 1 municipal security was purchased.
• 0 municipal securities were called or matured.
• 4 corporate securities were purchased.
• 0 corporate securities were called or matured.
40 AGENDA ITEM NO. 6.

Market Environment

• During March, the federal funds target rate range was at 4.25%-4.50%. • On March 31st, the yield curve decreased from 3-month to 2-year notes, held steady from 2-year to 3-year notes, and increased from 3-year to 10 -year notes. See Attachment 6, Graph of Treasury Rates on March 31, 2025.

BACKGROUND
State law (Government Code Section 53646(b)) requires that the City Treasurer provide quarterly reports on their investment activities to their governing body.

FISCAL IMPACT
None.

REASON FOR RECOMMENDATION
The Finance report is for information only and no action is required.

ACTIONS FOLLOWING APPROVAL
Staff will file the report.

CONFLICT OF INTEREST
None.

Prepared by: Angela Papazian, Deputy Finance Director

Reviewed by: City Manager AH

41 AGENDA ITEM NO. 6.

STATED

DAYS TO

MATURITY

NET BOOK MARKET YIELD TO INTEREST INVEST MATURIT Y FROM COST VALUE VALUE * MATURIT Y RATE DATE DATE 3/31/2025

GOV'T SECURITIES
FHLB 4,000,000 4,000,000 3,995,600 2.750% 2.750% 04/25/22 04/25/25 25 FAMCMTN 3,947,600 3,995,276 3,954,040 1.121% 0.750% 12/16/21 07/28/25 119 FHLB 5,000,000 5,000,000 4,986,000 3.600% 3.600% 08/30/22 08/28/25 150 FAMCMTN 4,948,500 4,994,181 4,920,400 0.869% 0.600% 10/14/21 09/08/25 161 FHLB 871,150 930,058 927,191 3.886% 0.500% 04/26/23 11/25/25 239 FHLB 4,963,000 4,992,746 4,848,250 0.750% 0.580% 09/08/21 02/11/26 317 FHLB 3,922,000 3,983,187 3,881,560 1.229% 0.750% 12/16/21 02/24/26 330 FHLB 2,751,000 2,915,797 2,904,660 3.916% 0.790% 05/17/23 03/16/26 350 FFCB 4,967,500 4,990,197 4,777,150 1.075% 0.940% 10/14/21 09/28/26 546 FHLB 3,649,200 3,872,275 3,819,560 3.342% 1.150% 06/29/22 10/28/26 576 FHLB 5,988,000 5,996,038 5,733,180 1.291% 1.250% 11/24/21 11/24/26 603 FHLB 5,127,757 5,044,351 4,850,750 1.580% 2.125% 01/20/22 12/11/26 620 FHLB 4,043,250 4,313,380 4,254,961 3.397% 1.020% 06/29/22 02/24/27 695 FHLB 4,550,000 4,810,684 4,745,529 3.173% 1.020% 08/17/22 02/24/27 695 FHLB 3,695,200 3,881,514 3,852,546 2.564% 0.900% 03/31/22 02/26/27 697 FHLB 6,072,400 6,461,683 6,413,458 3.737% 0.900% 01/19/23 02/26/27 697 FHLB 5,247,000 5,643,208 5,601,092 4.329% 0.900% 02/16/23 02/26/27 697 FHLB 5,050,770 5,405,203 5,384,790 3.971% 1.000% 12/14/22 02/26/27 697 FHLB 4,000,000 4,000,000 3,878,320 2.375% 2.375% 03/08/22 03/08/27 707 FFCB 5,160,000 5,505,443 5,481,480 3.996% 0.830% 03/23/23 02/22/28 1,058 FHLB 355,160 368,283 368,736 4.123% 1.125% 01/18/24 02/25/28 1,061 FFCB 2,123,750 2,251,880 2,293,825 4.812% 1.000% 09/27/23 03/02/28 1,067 FHLB 1,893,209 2,009,377 2,057,094 5.018% 1.000% 10/18/23 03/10/28 1,075 FHLB 3,124,500 3,076,044 3,048,600 3.553% 4.500% 05/17/23 03/10/28 1,075 FFCB 626,780 647,844 649,103 4.121% 1.370% 01/18/04 03/22/28 1,087 FFCB 6,102,000 6,062,618 5,984,700 3.501% 3.875% 04/26/23 04/25/28 1,121 FFCB 5,354,250 5,408,046 5,419,205 4.349% 3.740% 06/14/23 04/27/28 1,123 FFCB 2,955,000 2,970,656 2,995,650 4.814% 4.470% 07/12/23 06/22/28 1,179 FFCB 2,641,500 2,741,932 2,743,950 4.130% 1.230% 12/20/23 07/13/28 1,200 FHLMC 853,500 896,358 909,760 4.601% 1.100% 11/15/23 07/27/28 1,214 FNMA 848,800 893,007 906,620 4.613% 1.000% 11/15/23 07/28/28 1,215 FHLB 882,500 914,989 916,070 4.117% 1.300% 12/20/23 08/04/28 1,222 FHLB 2,981,700 2,987,127 3,078,870 4.892% 4.750% 10/18/23 09/08/28 1,257 FHLMC 842,300 886,284 900,540 4.614% 1.000% 11/15/23 10/19/28 1,298 SECURITIES TOTAL 119,539,275$ 122,849,665 $ 121,483,239 $ LAIF 59,312,273$ 59,312,273 $
Municipal Issuance 60,815,018$ 60,478,344 $
Corporate Securities 58,287,786$ 58,733,350 $
Sweep Account (Union Bank) 17,855,116$ 17,855,116 $ TOTAL CD'S 30,750,000$ 30,898,495 $
TOTAL INVESTMENTS 349,869,858$ 348,760,817 $
* Market values for securities obtained from US Bank.

City of Clovis
Distribution of Investments
As of March 31, 2025
ATTACHMENT 1
42 AGENDA ITEM NO. 6.

Activity Maturity
Institution Description Activit y Amount Market Value Rate Date Date Riverside Calif Cmnty Mun Iss. Purchase 2,000,000 1,804,400 1.785% 03/27/25 08/01/29 Target Corp Corp Purchase 2,000,000 1,819,000 2.350% 03/27/25 02/15/30 Hershey Company Corp Purchase 2,000,000 2,026,000 4.750% 03/27/25 02/24/30 Johnson & Johnson Corp Purchase 2,000,000 2,035,000 4.700% 03/27/25 03/01/30 Mastercard Inc Corp Purchase 2,000,000 1,902,000 3.350% 03/27/25 03/26/30 Barclays Bk CD Maturity 250,000 250,000 1.000% 03/10/25 03/10/25 Goldman Sachs Bk CD Maturity 250,000 250,000 1.650% 03/10/25 03/10/25 Safra National Bk CD Maturity 250,000 250,000 2.000% 03/24/25 03/24/25 Pentagon Fed Cr Un CD Maturity 250,000 250,000 2.000% 03/28/25 03/28/25

PORTFOLIO DATA
Current Month (03/25)
Book Market
CD'S 30,750,000 $ 30,898,495 $
Gov't Securities* 122,849,665 121,483,239
Municipal Securities 60,815,018 60,478,344
Corporate Securities 58,287,786 58,733,350
LAIF 59,312,273 59,312,273
Sweep Account (Union Bank) 17,855,116 17,855,116
TOTAL 349,869,858 $ 348,760,817 $
Prior Month (02/25)
Three Months Previous (12/24)
Book Market Book Market
CD'S 31,750,000 $ 31,846,613 $ CD'S $32,000,000 $32,184,800 Gov't Securities* 122,715,970 121,059,904 Gov't Securities* 130,438,202 127,893,330 Municipal Securities 58,921,826 58,546,566 Municipal Securities 57,478,100 56,825,390 Corporate Securities 50,495,701 50,877,885 Corporate Securities 42,697,671 42,478,960 LAIF 59,312,273 59,312,273 LAIF 48,646,660 48,646,660
Sweep Account (Union Bank) 16,972,063 16,972,063 Sweep Account (Union Bank) 22,934,861 22,934,861 TOTAL 340,167,833 $ 338,615,304 $ TOTAL $334,195,494 330,964,001 $ Six Months Previous (09/24)
One Year Previous (03/24)
Book Market Book Market
CD'S $32,000,000 $32,288,575 CD'S $31,245,000 $30,985,978 Gov't Securities* 136,720,360 135,311,582 Gov't Securities* 141,808,163 137,216,556 Municipal Securities 57,218,333 57,210,355 Municipal Securities 58,580,663 57,423,800 Corporate Securities 37,931,220 38,848,900 Corporate Securities 11,864,832 11,826,980 LAIF 57,959,324 57,959,324 LAIF 56,706,769 56,706,769
Sweep Account (Union Bank) 13,316,007 13,316,007 Sweep Account (Union Bank) 15,510,055 15,510,055 TOTAL $335,145,244 334,934,743 $ TOTAL 315,715,482 $ 309,670,138 $ *Adjusted Quarterly for Premium/Discount Amortization
As of March 31, 2025
Monthly Investment Transactions
City of Clovis
ATTACHMENT 2
43 AGENDA ITEM NO. 6.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Negotiable CDs COST PRICE RATE DATE DATE 03/31/25 FREQUENCY Beal Bank 250,000 249,970.00 2.200% 04/06/22 04/02/25 2 QUARTERLY JP Morgan Chase 250,000 249,865.00 2.500% 04/08/22 04/08/25 8 QUARTERLY First Natl Bank 250,000 249,840.00 2.200% 04/12/22 04/11/25 11 QUARTERLY One Community Bank 250,000 249,660.00 2.700% 04/29/22 04/29/25 29 QUARTERLY Americu Credit Union 250,000 249,647.50 2.800% 05/02/22 05/02/25 32 QUARTERLY Synchrony Bank Retail 250,000 249,560.00 3.100% 05/20/22 05/20/25 50 QUARTERLY Connexus Credit Union 250,000 249,515.00 3.000% 05/26/22 05/27/25 57 QUARTERLY Bmo Harris Bank 250,000 249,360.00 3.150% 06/17/22 06/17/25 78 QUARTERLY Saco Biddeford 250,000 249,202.50 2.850% 06/17/22 06/17/25 78 QUARTERLY Baxter Credit Union 250,000 249,430.00 3.400% 06/28/22 06/30/25 91 QUARTERLY Capital One Bank 250,000 249,385.00 3.350% 06/29/22 06/30/25 91 QUARTERLY American First Cr Un 250,000 249,217.50 3.250% 07/15/22 07/15/25 106 QUARTERLY Trustone Financial Cr Un 250,000 249,182.50 3.250% 07/19/22 07/21/25 112 QUARTERLY American Natl Bank 250,000 249,020.00 3.100% 07/27/22 07/28/25 119 QUARTERLY TCM Bank 250,000 249,220.00 3.350% 07/28/22 07/28/25 119 QUARTERLY Generations Bank 250,000 249,257.50 3.400% 08/03/22 08/04/25 126 QUARTERLY Direct Fed Credit 250,000 249,142.50 3.500% 08/17/22 08/18/25 140 QUARTERLY Resource One Credit 250,000 249,095.00 3.300% 08/17/22 08/18/25 140 QUARTERLY Skyone Fed Credit 250,000 249,337.50 3.600% 08/30/22 09/02/25 155 QUARTERLY Credit Union of Texas 250,000 249,290.00 3.600% 09/14/22 09/15/25 168 QUARTERLY Forbright Bank 250,000 249,160.00 3.500% 09/16/22 09/16/25 169 QUARTERLY Alabama Credit Union 250,000 249,282.50 3.600% 09/20/22 09/22/25 175 QUARTERLY Kemba Finl Credit Union 250,000 249,727.50 4.000% 09/21/22 09/22/25 175 QUARTERLY Ally Bank Sandy Utah 250,000 249,702.50 4.050% 09/29/22 09/29/25 182 QUARTERLY Farmers Merchants 250,000 249,447.50 3.750% 09/28/22 09/29/25 182 QUARTERLY Jefferson Finl FCU 250,000 249,937.50 4.150% 09/29/22 09/29/25 182 QUARTERLY Dort Finl Credit Union 250,000 249,807.50 4.000% 09/30/22 09/30/25 183 QUARTERLY First National Bank 250,000 249,420.00 3.625% 09/30/22 09/30/25 183 QUARTERLY Numerica Credit Union 250,000 250,095.00 4.200% 09/30/22 09/30/25 183 QUARTERLY Vystar Credit Union 250,000 250,155.00 4.350% 09/30/22 09/30/25 183 QUARTERLY 1st Financial Bank 250,000 249,910.00 4.150% 10/13/22 10/14/25 197 QUARTERLY Bell Bank Fargo 250,000 249,910.00 4.150% 10/13/22 10/14/25 197 QUARTERLY Pacific Alliance 250,000 249,975.00 4.200% 10/14/22 10/14/25 197 QUARTERLY Great Southern Bank 250,000 250,010.00 4.500% 10/20/22 10/20/25 203 QUARTERLY American Bank 250,000 250,145.00 4.350% 10/21/22 10/21/25 204 QUARTERLY Queensborough Natl Bank 250,000 250,047.50 4.100% 10/21/22 10/21/25 204 QUARTERLY Public Alliance Cr Un 250,000 250,405.00 4.500% 10/25/22 10/27/25 210 QUARTERLY First Citizens Bank 250,000 250,642.50 4.700% 10/28/22 10/28/25 211 QUARTERLY LCA Bank Corp 250,000 250,222.50 4.400% 10/28/22 10/28/25 211 QUARTERLY Sharonview Fed Cr Un 250,000 250,167.50 4.850% 10/31/22 10/31/25 214 QUARTERLY United Heritage Cr Un 250,000 250,850.00 4.700% 11/04/22 11/04/25 218 QUARTERLY Capital One Natl Assn 250,000 251,182.50 4.900% 11/16/22 11/17/25 231 QUARTERLY Spokane Teachers Cr Un 250,000 251,300.00 5.000% 11/23/22 11/23/25 237 QUARTERLY Morgan Stanley Private 250,000 250,190.00 4.750% 12/09/22 12/09/25 253 QUARTERLY Community Bank Topeka 250,000 250,175.00 4.300% 12/14/22 12/15/25 259 QUARTERLY Austin Telco Fed 250,000 251,322.50 4.950% 12/16/22 12/16/25 260 QUARTERLY Alliant Credit Union 250,000 251,667.50 5.100% 12/30/22 12/30/25 274 QUARTERLY First Technology Fed Cr Un 250,000 251,760.00 5.150% 06/30/23 12/30/25 274 MONTHLY Liberty First Cr Un 250,000 250,770.00 4.550% 01/17/23 01/19/26 294 QUARTERLY Capital Educators Fed Cr 250,000 250,802.50 4.550% 01/19/23 01/20/26 295 QUARTERLY City Natl Bank 250,000 250,480.00 4.350% 01/25/23 01/26/26 301 QUARTERLY Manufacturers Traders 250,000 250,297.50 4.250% 01/31/23 02/02/26 308 QUARTERLY Coastlife Cr Un 250,000 251,080.00 4.650% 02/13/23 02/13/26 319 QUARTERLY Achieve Finl Cr Un 250,000 251,102.50 4.650% 02/17/23 02/17/26 323 QUARTERLY California Cr Un Glendale 250,000 250,797.50 4.500% 02/23/23 02/23/26 329 QUARTERLY Truliant Fed Cr Un 250,000 251,080.00 4.600% 02/28/23 02/27/26 333 QUARTERLY Pioneer Fed Cr Un Mtn Home 250,000 251,095.00 4.600% 02/28/23 03/02/26 336 QUARTERLY Tradition Cap Bankk 250,000 250,967.50 4.600% 03/03/23 03/03/26 337 MONTHLY Alaska Fed Cr 250,000 251,395.00 4.650% 03/05/23 03/09/26 343 MONTHLY Mid Carolina Credit 250,000 252,045.00 4.600% 03/13/23 03/13/26 347 MONTHLY City of Clovis
Certificates of Deposit
As of March 31, 2025
ATTACHMENT 3
44 AGENDA ITEM NO. 6.

MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST
Negotiable CDs CO
ST PRICE RATE DATE DATE 03/31/25 FREQUENCY
City of Clovis
Certificates of Deposit
As of March 31, 2025
Blue Ridge Bank 250,000 251,985.00 4.500% 03/16/23 03/16/26 350 MONTHLY Northwest Bank 250,000 252,100.00 4.600% 03/17/23 03/17/26 351 MONTHLY Valleystar Credit Union 250,000 252,125.00 4.600% 03/20/23 03/20/26 354 MONTHLY First Community Bank 250,000 251,960.00 4.500% 03/22/23 03/23/26 357 MONTHLY Technology Credit Union 250,000 252,172.50 4.650% 03/23/23 03/23/26 357 MONTHLY Cibc Bank 250,000 251,937.50 4.650% 03/24/23 03/24/26 358 MONTHLY Signature Bank 250,000 252,160.00 4.500% 03/24/23 03/24/26 358 MONTHLY Point West Credit Union 250,000 252,305.00 5.000% 04/12/23 04/13/26 378 MONTHLY Flagstar Bank 250,000 252,302.50 4.650% 03/30/23 04/24/26 389 MONTHLY Utah Cmnty Credit Union 250,000 251,362.50 4.600% 04/26/23 04/27/26 392 MONTHLY Cross River Bank 250,000 251,522.50 4.650% 05/19/23 05/19/26 414 MONTHLY Raiz FCU 250,000 251,997.50 4.650% 05/24/23 05/26/26 421 MONTHLY Usalliance FCU 250,000 251,715.00 4.700% 05/26/23 05/26/26 421 MONTHLY Chartway Fed Cr Un 250,000 252,347.50 4.900% 06/09/23 06/09/26 435 MONTHLY Customers Bank 250,000 251,797.50 4.700% 06/14/23 06/15/26 441 MONTHLY Lafayette Fed Cr Un 250,000 252,557.50 4.950% 12/13/23 06/15/26 441 QUARTERLY Latino Cmnty Cr Un 250,000 252,487.50 4.900% 06/27/23 06/29/26 455 MONTHLY Leaders Cr Un 250,000 252,762.50 5.000% 06/30/23 06/30/26 456 MONTHLY Farmers Insurance 250,000 252,890.00 5.000% 07/21/23 07/21/26 477 MONTHLY Maine Svgs FCU 250,000 252,890.00 5.000% 07/21/23 07/21/26 477 MONTHLY Popular Bank New York 250,000 252,655.00 4.850% 09/06/23 09/04/26 522 QUARTERLY Freedom Northwest Cr Un 250,000 254,510.00 5.350% 09/19/23 09/18/26 536 QUARTERLY Amex National Bank 250,000 253,267.50 5.000% 09/20/23 09/21/26 539 QUARTERLY First Gty Bank 250,000 253,755.00 5.100% 10/13/23 10/13/26 561 MONTHLY Bridgewater Bank 250,000 253,887.50 5.100% 11/03/23 11/03/26 582 MONTHLY Taylorsville Svgs Bk 250,000 253,887. 50 5.100% 11/03/23 11/03/26 582 MONTHLY Mountain Comm Bk 250,000 251,715.00 4.500% 12/20/23 12/21/26 630 QUARTERLY American Bk Freedom 250,000 251,660.00 4.500% 12/22/23 12/22/26 631 QUARTERLY Rockland Fed Cr Un 250,000 252,132.50 4.600% 12/22/23 12/22/26 631 QUARTERLY Hughes Fed Cr Un 250,000 251,432.50 4.400% 01/29/24 01/29/27 669 QUARTERLY MVB Bk Inc Fairmont 250,000 250,772.50 4.250% 01/31/24 01/29/27 669 QUARTERLY Farmers & Merchants Tr Co 250,000 250,335.00 4.150% 01/30/24 02/01/27 672 QUARTERLY Oregon Cmnty Cr Un 250,000 250,952.50 4.300% 02/09/24 02/09/27 680 MONTHLY Valley Natl Bk 250,000 251,762.50 4.450% 02/21/24 02/22/27 693 MONTHLY CFBank Fairlawn 250,000 251,682.50 4.450% 03/05/24 03/05/27 704 QUARTERLY Haven Svgs Bk 250,000 251,845.00 4.500% 03/06/24 03/08/27 707 QUARTERLY Univest Natl Bk 250,000 252,352.50 4.600% 03/13/24 03/15/27 714 QUARTERLY First Natl Bk 250,000 252,425.00 4.600% 03/19/24 03/19/27 718 QUARTERLY Nicolet Natl Bk 250,000 252,435.00 4.600% 03/22/24 03/22/27 721 QUARTERLY People Bank Co 250,000 253,477.50 4.650% 03/30/23 03/30/27 729 MONTHLY United FID Bank FSB 250,000 252,495.00 4.600% 04/12/24 04/12/27 742 QUARTERLY Maine Cmnty Bk 250,000 253,100.00 4.700% 05/15/24 05/17/27 777 QUARTERLY Fahey Banking Co 250,000 253,112.50 4.700% 05/21/24 05/21/27 781 QUARTERLY Crown Bank Edina 250,000 252,865.00 4.650% 05/23/24 05/24/27 784 QUARTERLY Gilmer Natl Bk 250,000 253,425.00 4.750% 06/07/24 06/07/27 798 QUARTERLY First Fndtn Bk 250,000 254,222.50 4.900% 06/13/24 06/14/27 805 QUARTERLY Empower Fed Cr Un 250,000 254,302.50 4.900% 06/26/24 06/28/27 819 QUARTERLY Optum Bk Draper 250,000 253,272.50 4.700% 07/10/24 07/12/27 833 QUARTERLY Generations Cmnty Fed Cr Un 250,000 249,452.50 4.000% 08/21/24 08/23/27 875 QUARTERLY National Bk Superior 250,000 246,382.50 3.500% 10/08/24 10/08/27 921 QUARTERLY True Sky Cr Un 250,000 249,970.00 4.100% 11/06/24 11/08/27 952 QUARTERLY Workers Cr Un 250,000 249,935.00 4.100% 11/22/24 11/22/27 966 QUARTERLY Morgan Stanley Bk 250,000 249,325.00 4.000% 01/15/25 01/18/28 1,023 QUARTERLY Carroll County 250,000 252,702.50 4.650% 03/30/23 03/30/28 1,095 MONTHLY Discover Bank 250,000 251,652.50 4.350% 04/26/23 04/24/28 1,120 MONTHLY TTCU Fed Cr Un 250,000 256,785.00 5.000% 07/26/23 07/26/28 1,213 MONTHLY Wells Fargo Natl Bk 250,000 257,775.00 5.050% 11/14/23 11/14/28 1,324 MONTHLY Consumers Fed Cr Un 250,000 257,402.50 5.000% 11/16/23 11/16/28 1,326 MONTHLY San Francisco Fed Cr Un 250,000 251,072.50 4.250% 11/27/24 11/27/28 1,337 QUARTERLY Amerasia Bk 250,000 248,900.00 4.000% 02/15/24 02/15/29 1,417 MONTHLY Merrick Bk South 250,000 249,297.50 4.050% 12/20/24 06/11/29 1,533 QUARTERLY USF Fed Cr Un 250,000 252,270.00 4.350% 07/30/24 07/30/29 1,582 QUARTERLY Sallie Mae Bk 250,000 251, 730.00 4.300% 07/31/24 07/31/29 1,583 QUARTERLY Negotiable CD TOTAL 30,750,000$
30,898,495$

CD TOTA
L 30,750,000$
30,898,495$ 45
AGENDA ITEM NO. 6.

NET BOOK MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST Municipal Securities VALUE PRICE RATE DATE DATE 03/31/25 FREQUENCY University CA Rev Bond 998,936 998,140 4.350% 09/15/22 05/15/25 45 QUARTERLY Antelope Valley CA Ref Bond 746,636 743,183 1.767% 05/12/22 08/01/25 123 QUARTERLY Chabot Las Positas Cmnty Clg Bond 1,480,267 1,473,118 0.880% 04/29/22 08/01/25 123 QUARTERLY Foothill De Anza Bond 826,162 825,882 0.906% 03/24/23 08/01/25 123 QUARTERLY San Dieguito High School Ref Bond 991,271 991,150 1.661% 10/13/22 08/01/25 123 QUARTERLY Santa Ana CCD Ref Bond 248,066 247,178 0.744% 05/12/22 08/01/25 123 QUARTERLY Orange County Water Dist Ref Bond 892,616 892,458 2.095% 10/13/22 08/15/25 137 QUARTERLY San Jose CA Txble Ser B 2,336,592 2,338,303 2.450% 10/13/22 09/01/25 154 QUARTERLY Los Angeles CA USD Ref Bond 1,002,705 966,460 1.455% 11/15/21 07/01/26 457 QUARTERLY Chabot Las Positas Cmnty Clg CA 3,415,161 3,364,520 1.080% 07/27/22 08/01/26 488 QUARTERLY Chaffey CA High School Ref Bond 1,544,283 1,533,246 2.475% 06/30/22 08/01/26 488 QUARTERLY Huntington Beach HS Dist Ref Bond 3,233,019 3,176,733 1.208% 04/29/22 08/01/26 488 QUARTERLY Placentia Yorba USD Ref Bond 1,083,751 1,065,234 1.070% 05/31/22 08/01/26 488 QUARTERLY San Diego CA Cmnty Ref Bond 465,207 458,748 2.299% 04/29/22 08/01/26 488 QUARTERLY San Ramon Valley CA USD Ref Bond 2,125,000 2,045,908 1.147% 11/03/21 08/01/26 488 QUARTERLY Sonoma Cnty Jr College Ref Bond 1,972,806 1,955,420 2.447% 06/30/22 08/01/26 488 QUARTERLY San Diego CA Pub Facs Ref Bond 1,587,778 1,566,598 1.812% 08/18/22 10/15/26 563 QUARTERLY CA ST Univ Rev Ref Bond 2,379,435 2,385,275 1.142% 02/17/23 11/01/26 580 QUARTERLY El Dorado CA Irr Dist Ref Bond 1,139,040 1,119,575 1.687% 08/18/22 03/01/27 700 QUARTERLY Rancho Santiago Cmnty Clg 2,238,786 311,704 1.106% 11/17/22 03/01/27 700 QUARTERLY University Gen Rev Bond 563,755 2,249,007 1.316% 10/13/22 05/15/27 775 QUARTERLY El Monte Ca Ref Bond 2,061,905 564,600 1.326% 03/24/23 06/01/27 792 QUARTERLY Los Angeles CA Dept Wtr Ref Bond 995,371 2,014,820 5.516% 04/27/23 07/01/27 822 QUARTERLY Colton CA Jt Uni Sch 847,968 1,000,205 1.603% 11/17/22 08/01/27 853 QUARTERLY Contra Costa Ref Bond 235,561 840,259 2.163% 09/15/22 08/01/27 853 QUARTERLY Corona Norco Ref Bond 507,585 239,875 2.297% 09/28/23 08/01/27 853 QUARTERLY Foothill De Anza CCD 1,021,135 509,366 1.473% 12/15/22 08/01/27 853 QUARTERLY Fremont CA Uni Sch Dist 1,114,608 1,027,477 1.113% 11/17/22 08/01/27 853 QUARTERLY Fremont CA USD Ref Bond 326,131 1,087,115 2.000% 05/31/22 08/01/27 853 QUARTERLY Marin CA Cmnty Clg Dist 264,029 329,928 3.330% 11/17/22 08/01/27 853 QUARTERLY Mount San Antonio Cmnty Clg 385,953 266,432 1.139% 11/17/22 08/01/27 853 QUARTERLY Mount San Antonio Ref Bond 2,941,032 389,318 2.329% 10/13/22 08/01/27 853 QUARTERLY Saddleback VY Uni Ref Bond 566,786 2,887,260 2.400% 08/10/22 08/01/27 853 QUARTERLY San Diego CA Com CD 1,361,186 567,409 2.407% 12/15/22 08/01/27 853 QUARTERLY San Ramon Valley Ref Bond 990,277 1,353,162 3.415% 09/15/22 08/01/27 853 QUARTERLY Santa Monica Cmnty Clg Ref Bond 432,008 983,460 3.050% 09/15/22 08/01/27 853 QUARTERLY Sierra CA Cmnty Clg Dist 185,601 434,901 1.129% 11/17/22 08/01/27 853 QUARTERLY William Hart CA Un High 310,262 186,830 1.174% 11/17/22 08/01/27 853 QUARTERLY San Jose CA Txble Ser B 871,897 878,469 2.600% 10/13/22 09/01/27 884 QUARTERLY Soquel Creek Cnty Ref Bond 505,683 502,703 1.445% 05/18/23 03/01/28 1,066 QUARTERLY Gardena Calif Pension Oblig 930,921 943,340 2.663% 10/19/23 04/01/28 1,097 QUARTERLY Beverly Hills Ref Bond 583,750 583,648 1.514% 06/15/23 06/01/28 1,158 QUARTERLY California Health FACS 726,845 740,726 3.378% 11/16/23 06/01/28 1,158 QUARTERLY Alameda Cnty Calif 525,133 529,934 3.519% 03/21/24 08/01/28 1,219 QUARTERLY Desert CA Cmnty College 931,845 933,450 2.023% 01/19/24 08/01/28 1,219 QUARTERLY Long Beach Calif Cmnty 682,548 687,178 2.337% 03/21/24 08/01/28 1,219 QUARTERLY Redondo Beach Ref Bond 603,834 615,971 1.430% 09/28/23 08/01/28 1,219 QUARTERLY San Ramon Valley CA Uni 1,665,972 1,683,919 1.670% 07/13/23 08/01/28 1,219 QUARTERLY Santa Ana College Impt 1,355,541 1,367,685 1.320% 07/13/23 08/01/28 1,219 QUARTERLY Santa Clarita CA Cmnty 918,023 920,750 1.563% 01/19/24 08/01/28 1,219 QUARTERLY William Hart CA High 913,187 913,690 1.429% 12/21/23 08/01/28 1,219 QUARTERLY Yosemite Calif Cmnty Clg 701,981 703,073 2.210% 12/21/23 08/01/28 1,219 QUARTERLY Los Angeles Calif Cmnty 1,274,295 1,273,413 5.520% 02/13/25 08/01/29 1,584 QUARTERLY Riverside Calif Cmnty 1,804,898 1,810,140 1.785% 03/27/25 08/01/29 1,584 QUARTERLY Mun. Securities TOTAL 60,815,018$ 60,478,344 $
Municipal Securities TOTAL 60,815,018$ 60,478,344 $
City of Clovis
Municipal Securities
As of March 31, 2025
ATTACHMENT 4
46 AGENDA ITEM NO. 6.

NET BOOK MARKET INTEREST INVEST MATURITY MATURITY FROM INTEREST Corporate Securities VALUE PRICE RATE DATE DATE 03/31/25 FREQUENCY Duke Energy Carolinas 1,960,724 1,971,240 3.950% 02/16/24 11/15/28 1,325 QUARTERLY Toyota MTR Cr Corp 1,993,833 2,010,220 4.650% 02/16/24 01/05/29 1,376 QUARTERLY Procter & Gamble Co 1,995,821 2,016,980 4.350% 02/16/24 01/29/29 1,400 QUARTERLY Air Products and Chemicals Inc 1,993,773 2,016,240 4.600% 07/29/24 02/08/29 1,410 QUARTERLY Texas Instrument Inc 2,007,667 2,021,380 4.600% 05/24/24 02/08/29 1,410 QUARTERLY Cummins Inc 2,025,591 2,034,940 4.900% 07/29/24 02/20/29 1,422 QUARTERLY Bristol-Myers Squibb Co 2,003,283 2,034,760 4.900% 05/24/24 02/22/29 1,424 QUARTERLY AstraZeneca Finance LLC 1,985,511 2,029,660 4.850% 04/19/24 02/26/29 1,428 QUARTERLY Cisco Sys Inc 2,015,840 2,035,700 4.850% 03/21/24 02/26/29 1,428 QUARTERLY Caterpillar Finl 2,016,694 2,031,920 4.850% 06/21/24 02/27/29 1,429 QUARTERLY Merck Co Inc 1,919,109 1,932,180 3.400% 03/21/24 03/07/29 1,437 QUARTERLY Blackrock Funding Inc 2,007,939 2,030,560 4.700% 03/21/24 03/14/29 1,444 QUARTERLY Adobe Inc 2,008,578 2,032,420 4.800% 05/24/24 04/04/29 1,465 QUARTERLY Home Depot Inc 1,993,519 2,038,780 4.900% 04/19/24 04/15/29 1,476 QUARTERLY Midamerican Energy Co 1,975,697 1,454,385 3.650% 11/20/24 04/15/29 1,476 QUARTERLY United Health Group 1,454,122 2,017,640 4.700% 04/19/24 04/15/29 1,476 QUARTERLY Glaxosmithkline Capital 1,907,237 1,924,720 3.375% 06/21/24 06/01/29 1,523 QUARTERLY John Deere Capital 2,010,974 2,032,440 4.850% 06/21/24 06/11/29 1,533 QUARTERLY Citibank NA 2,037,419 2,021,240 4.838% 08/15/24 08/06/29 1,589 QUARTERLY Honeywell Intl Inc 2,080,750 2,037,200 4.875% 09/27/24 09/01/29 1,615 QUARTERLY Unilever Capital Corp 1,361,223 1,367,265 2.125% 11/20/24 09/06/29 1,620 QUARTERLY Paccar Financial Corp 1,959,518 1,968,260 4.000% 12/19/24 09/26/29 1,640 QUARTERLY State Street Corp 1,805,094 1,827,800 2.400% 02/13/25 01/24/30 1,760 QUARTERLY Pepsico Inc 2,985,379 3,027,420 4.600% 02/13/25 02/07/30 1,774 QUARTERLY Eli Lilly & Co 3,000,000 3,045,960 4.750% 02/13/25 02/12/30 1,779 QUARTERLY Target Corp 1,819,405 1,811,700 2.350% 03/27/25 02/15/30 1,782 QUARTERLY Hershey Co 2,025,942 2,023,780 4.750% 03/27/25 02/24/30 1,791 QUARTERLY Johnson & Johnson 2,034,922 2,033,740 4.700% 03/27/25 03/01/30 1,796 QUARTERLY Mastercard Inc 1,902,222 1,902,820 3.350% 03/27/25 03/26/30 1,821 QUARTERLY Corp. Securities TOTAL 58,287,786$ 58,733,350 $
Corporate Securities TOTAL 58,287,786$ 58,733,350 $
City of Clovis
Corporate Securities
As of March 31, 2025
ATTACHMENT 5
47 AGENDA ITEM NO. 6.

Treasury Rates as of March 31, 2025
3 month Treasury bill 4.32
6 month Treasury bill 4.23
2 Yr Treasury note 3.89
3 Yr Treasury note 3.89
5 Yr Treasury note 3.96
10 Yr Treasury note 4.23

CITY OF CLOVIS

FINANCE DEPARTMENT
MARCH 31, 2025 TREASURY RATES
As indicated in the above graph, treasuries decreased from 3-month to 2-year notes, held steady from 2-year to 3-year notes, and increased from 3-year to 10-year notes. 0 1
2 3
4 5
6 3 month
Treasury bill
6 month
Treasury bill
2 Yr Treasury
note
3 Yr Treasury
note
5 Yr Treasury
note
10 Yr
Treasury note

INTEREST RATES

TREASURIES
TREASURY RATES ON MARCH 31, 2025
ATTACHMENT 6
48 AGENDA ITEM NO. 6.

TO: Mayor and City Council
FROM: Finance Department
DATE: August 18, 2025
SUBJECT: Finance – Receive and File – Treasurer’s Report for the Month of March 2025.

ATTACHMENTS: 1. Summary of Cash Balances

2. Summary of Investment Activity

3. Investments with Original Maturities Exceeding One Year

RECOMMENDATION
Staff recommends that the City Council receive and file the Treasurer’s Report for the Month of March 2025.

EXECUTIVE SUMMARY
Attached for the Council’s information is the Treasurer’s Report for the month ended March 31, 2025.

Pursuant to Section 41004 of the Government Code of the State of California, the City Treasurer is required to submit a monthly report of all receipts, disbursements, and fund balances.

Attachment 1 provides a summary of the beginning balance, total receipts, total disbursements, ending balance for all funds, and a listing, by fund, of all month end fund balances. Attachment 2 summarizes the investment activity for the month and distribution, by type of investment, held by the City. Attachment 3 lists all investments with original maturities exceeding one year as of the month ended March 31, 2025.

BACKGROUND
State law (Government Code Section 41004) requires that the City Treasurer shall submit to the City Clerk each month a written report and accounting of all receipts, disbursements, and fund balances.

FISCAL IMPACT
None.

REASON FOR RECOMMENDATION
The Finance report is for information only and no action is required. 49 AGENDA ITEM NO. 7.

ACTIONS FOLLOWING APPROVAL
Staff will file the report.

CONFLICT OF INTEREST
None.

Prepared by: Angela Papazian, Deputy Finance Director

Reviewed by: City Manager AH

50 AGENDA ITEM NO. 7.

Previous Balance 16,065,140.65$
Deposits 25,854,182.47
Disbursements (36,348,853.53)
Current Balance 5,570,469.59$

FUNDS BALANCE
100 General Fund 6,489,441.81 $
201 Local Transportation 22,577,437.95
202 Parking and Business Improvements 310,928.46
203 Off Highway Use 76,749.06
204 Community Facilities District 2020-1 372,883.33 205 Senior Citizen Memorial Trust 66,411.29
207 Landscape Assessment District 8,464,011.72
208 Blackhorse III (95-1) Assessment District 5,388.62 209 Blackhorse III (95-1) Assessment District 2 40,726.02 275 HCD Block Grant Fund 712,023.02
301 Park & Recreation Acquisition 8,236,677.88
304 Affordable Housing 1,023,648.29
305 Refuse Equipment Reserve 2,829,578.81
310 Special Street Deposit Fund 57,909,368.87
314 Housing Successor Agency 440,367.93
402 1976 Fire Bond Redemption 25,446.16
404 1976 Sewer Bond Redemption Fund 443,618.65
501 Community Sanitation Fund 16,257,535.35
502 Sewer Service Fund 39,016,787.27
504 Sewer Capital Projects-Users 466,909.02
506 Sewer Capital Projects-Developer 3,915,899.61
507 Water Service Fund 44,953,908.49
508 Water Capital Projects-Users 7,770,739.48
509 Water Capital Projects-Developer 14,232,929.88 515 Transit Fund 7,238,286.49
540 Planning & Development Services 16,997,040.16
601 Property & Liability Insurance 1,038,046.06
602 Fleet Maintenance 30,654,170.54
603 Employee Benefit Fund 21,925,592.89
604 General Government Services 26,366,861.91
605 Facilities Maintenance 5,177,996.60
606 Information Technology 6,683,695.26
701 Curb & Gutter Fund 175,223.67
703 Payroll Tax & Withholding Fund 1,583,220.38
712 Temperance/Barstow Assmt Dist (98-1) 82,622.28 713 Shepherd/Temperance Assmt Dist (2000-1) 6,041.55 715 Supp Law Enforcement Serv 365,523.04
716 Asset Forfeiture 644,969.71
720 Measure A-Public Safety Facility Tax 2,136.14
736 SA Admin Trust Fund 1,421.40
741 SA Debt Service Trust Fund (143,075.13)
747 Housing Successor Trust Fund 1,137.98
SUBTOTALS 355,440,327.90$
999 Invested Funds (349,869,858.31)
TOTAL 5,570,469.59$
Statement of Cash Balances
As of March 31, 2025
City of Clovis
ATTACHMENT 1
51 AGENDA ITEM NO. 7.

Balance of Investments Previous Month End 340,167,832.93 $ Time Certificates of Deposit Transactions
Investments 0.00
Withdrawals (1,000,000.00)
Total CD Changes (1,000,000.00)
Other Changes
Government Securities 133,695.00
Local Agency Investment Fund 0.00
Municipal Securities 1,893,192.00
Corporate Securities 7,792,085.00
Sweep Account 883,053.38
Total Other Changes 10,702,025.38
Balance of Investments Current Month End 349,869,858.31$ Insured CD's 30,750,000.00
Government Securities 122,849,665.10
Corporation Securities 58,287,786.00
Local Agency Investment Fund 59,312,273.33
Municipal Securities 60,815,017.55
Sweep Account 17,855,116.33
Investment Total 349,869,858.31$
City of Clovis
Distribution of Investments
As of March 31, 2025
City of Clovis
Summary of Investment Activity
For the month of March 31, 2025
ATTACHMENT 2
52 AGENDA ITEM NO. 7.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
FAMCMTN 4,000,000.00 4,000,000.00 4/25/2025 2.750%
FAMCMTN 4,000,000.00 3,995,276.00 7/28/2025 0.750%
FHLB 5,000,000.00 5,000,000.00 8/28/2025 3.600%
FHLB 5,000,000.00 4,994,181.00 9/8/2025 0.600%
FHLB 980,000.00 930,058.00 11/25/2025 0.500%
FFCB 5,000,000.00 4,992,746.00 2/11/2026 0.580%
FHLB 4,000,000.00 3,983,187.00 2/24/2026 0.750%
FHLB 3,000,000.00 2,915,797.00 3/16/2026 0.790%
FHLB 5,000,000.00 4,990,197.00 9/28/2026 0.940%
FHLB 4,000,000.00 3,872,275.00 10/28/2026 1.150%
FHLB 6,000,000.00 5,996,038.00 11/24/2026 1.250%
FHLB 5,000,000.00 5,044,350.60 12/11/2026 2.125%
FHLB 4,500,000.00 4,313,380.00 2/24/2027 1.020%
FHLB 5,000,000.00 4,810,684.00 2/24/2027 1.020%
FHLB 4,000,000.00 3,881,514.00 2/26/2027 0.900%
FHLB 6,800,000.00 6,461,683.00 2/26/2027 0.900%
FHLB 5,700,000.00 5,643,208.00 2/26/2027 0.900%
FHLB 6,000,000.00 5,405,203.00 2/26/2027 1.000%
FHLB 4,000,000.00 4,000,000.00 3/8/2027 2.375%
FHLB 6,000,000.00 5,505,443.00 2/22/2028 0.830%
FHLB 400,000.00 368,283.00 2/25/2028 1.125%
FFCB 2,500,000.00 2,251,880.00 3/2/2028 1.000%
FHLB 3,000,000.00 2,009,376.50 3/10/2028 4.500%
FFCB 2,245,000.00 3,076,044.00 3/10/2028 1.000%
FFCB 700,000.00 647,844.00 3/22/2028 1.370%
FFCB 6,000,000.00 6,062,618.00 4/25/2028 3.875%
FFCB 5,500,000.00 5,408,046.00 4/27/2028 3.740%
FFCB 3,000,000.00 2,970,656.00 6/22/2028 4.470%
FFCB 3,000,000.00 2,741,932.00 7/13/2028 1.230%
FHLMC 1,000,000.00 896,358.00 7/27/2028 1.100%
FNMA 1,000,000.00 893,007.00 7/28/2028 1.000%
FHLB 1,000,000.00 914,989.00 8/4/2028 1.300%
FFCB 3,000,000.00 2,987,127.00 9/8/2028 4.750%
FHLMC 1,000,000.00 886,284.00 10/19/2028 1.000%
Government Maturities Exceeding One Year
As of March 31, 2025
City of Clovis
ATTACHMENT 3
53 AGENDA ITEM NO. 7.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
UC General Revenue Bonds 1,000,000.00 998,936.00 5/15/2025 3.050% Antelope Valley Comm Coll 750,000.00 746,635.50 8/1/2025 1.767% Chabot Las Positas Comm Coll 1,490,000.00 1,480,267.00 8/1/2025 0.880% Foothill De Anza Ref Bds 2021B 835,000.00 826,161.50 8/1/2025 0.906% San Dieguito USD GO Bonds 1,000,000.00 991,271.00 8/1/2025 1.661% Santa Ana Coll Improv Dist 250,000.00 248,065.50 8/1/2025 0.744% Orange County Water Dist 900,000.00 892,616.00 8/15/2025 2.095% San Jose Ca Taxable Series B 2,355,000.00 2,336,591.50 9/1/2025 2.450% LA CUSD GO Bonds 1,000,000.00 1,002,705.00 7/1/2026 1.455% Chabot Las Positas Comm Coll 3,505,000.00 3,415,161.00 8/1/2026 1.080% Chaffey Joint Union HS 1,565,000.00 1,544,282.50 8/1/2026 2.475% Huntington Beach Union HS 3,305,000.00 3,233,019.00 8/1/2026 1.208% Placentia Yorba Linda USD 1,110,000.00 1,083,751.00 8/1/2026 1.070% San Diego Comm Coll Dist 470,000.00 465,207.00 8/1/2026 2.299% San Ramon Valley CUSD 2,125,000.00 2,125,000.00 8/1/2026 1.147% Sonoma County Jr Coll Dist 2,000,000.00 1,972,806.00 8/1/2026 2.447% San Diego Pub Facilities Dist 1,625,000.00 1,587,778.00 10/15/2026 1.812% California St Univ Taxable 2021B 2,500,000.00 2,379,435.00 11/1/2026 1.142% El Dorado Irrigation Dist 1,175,000.00 1,139,040.00 3/1/2027 1.687% UC Taxable Gen Bds 2020 B 2,385,000.00 2,238,785.50 5/15/2027 1.316% El Monte HSD Taxable Ref 2021 600,000.00 563,755.00 6/1/2027 1.326% LA Dept Wtr Pwr Rev Bonds 2010C 2,000,000.00 2,061,905.00 7/1/2027 5.516% Colton CA USD Ref Bonds 2020 1,060,000.00 995,371.00 8/1/2027 1.603% Contra Costa Comm College Dist 880,000.00 847,968.00 8/1/2027 2.163% Corona Norco USD Ref Bond 2019 250,000.00 235,561.00 8/1/2027 2.297% Foothill De Anza CC Taxable 2021 540,000. 00 507,585.00 8/1/2027 1.473% Fremont USD Alameda County 1, 100,000.00 1,021,135.00 8/1/2027 1.113% Fremont USD Taxable Ref 2021 1,140,000.00 1,114,608.00 8/1/2027 2.000% Marin County Comm Coll 2016 335,000.00 326,130.80 8/1/2027 3.330% Mount San Antonio CC 2021 285,000.00 264,029.00 8/1/2027 1.139% Mount San Antonio Comm Coll 405,000.00 385,952.75 8/1/2027 2.329% Saddleback Valley USD 3,000,000.00 2,941,032.00 8/1/2027 2.400% San Diego CCD Taxable 2019 590,000.00 566,786.00 8/1/2027 2.407% San Ramon Valley CUSD 1,435,000.00 1,361,186.00 8/1/2027 1.440% Santa Monica Comm College Dist 1,000,000.00 990,277.00 8/1/2027 3.415% Sierra CA CCD 2021A Ref 465,000.00 432,007.50 8/1/2027 1.129% William Hart USD 2020 Ref 200,000.00 185,601.00 8/1/2027 1.174% Rancho Santiago CC Ref 2020 335,000.00 310,261.50 9/1/2027 1.106% San Jose Ca Taxable Series B 910,000.00 871,897.00 9/1/2027 2.600% Soquel Creek Wtr Ref 2020 545,000.00 505,682.50 3/1/2028 1.445% Gardena Calif Pension Obligation 1,000,000.00 930,921.00 4/1/2028 2.663% Beverly Hills Taxable Ref 2020B 635,000.00 583,749.50 6/1/2028 1.514% California Health Facs Fing Au 760,000.00 726,845.00 6/1/2028 3.378% Alameda Cnty Calif 540,000.00 525,133.00 8/1/2028 3.519% Desert CA Cmnty College 1,000,000.00 931,845.00 8/1/2028 2.023% Long Beach Calif Cmnty 730,000.00 682,548.00 8/1/2028 2.337% Redondo Beach CA Uni Bond 2018 675,000.00 603,834.00 8/1/2028 1.430% San Ramon Valley CA 1,820,000.00 1,665,972.00 8/1/2028 1.670% Santa Ana College Impt 1,500,000.00 1,355,541.00 8/1/2028 1.320% Santa Clarita Calif Cmnty 1,000,000.00 918,023.00 8/1/2028 1.563% William Hart High 1,000,000.00
913,187.00 8/1/2028 1.429%
Yosemite Calif Cmnty College 750,000.00 701,981.00 8/1/2028 2.210% Los Angeles Community College Dist 1,250,000.00 1,274,295.00 8/1/2029 5.520% Riverside Community College Dist 2,000,000.00 1,804,898.00 8/1/2029 1.785% As of March 31, 2025
City of Clovis
Municipal Maturities Exceeding One Year
54 AGENDA ITEM NO. 7.

Investment
Balance At Stated
Institution Face Value Amortized Cost Maturity Rate
Duke Energy Carolinas LLC 2,000,000.00 1,960,724.00 11/15/2028 3.950% Toyota MTR Cr Corp 2,000,000.00 1,993,833.00 1/5/2029 4.350% Procter & Gamble Co 2,000,000.00 1,995,821.00 1/29/2029 4.650% Air Products and Chemicals 2,000,000.00 1,993,773.00 2/8/2029 4.600% Texas Instrument Inc 2,000,000.00 2,007,667.00 2/8/2029 4.600% Cummins Inc 2,000,000.00 2,025,591.00 2/20/2029 4.900%
Bristol-Myers Squibb Co 2,000,000.00 2,003,283.00 2/22/2029 4.900% Astrazeneca Finance LLC 2,000,000.00 1,985,511.00 2/26/2029 4.850% Cisco Sys Inc. 2,000,000.00 2,015,840.00 2/26/2029 4.850% Caterpillar Finl 2,000,000.00 2,016,694.00 2/27/2029 4.850% Merck Co Inc. 2,000,000.00 1,919,109.00 3/7/2029 3.400% Blackrock Fund Inc. 2,000,000.00 2,007,939.00 3/14/2029 4.700% Adobe Inc 2,000,000.00 2,008,578.00 4/4/2029 4.800%
Home Depot Inc. 2,000,000.00 1,993,519.00 4/15/2029 4.900% United Health Group 2,000,000.00 1,975,697.00 4/15/2029 4.700% Midamerican Energy Co 1,500,000.00 1,454,122.00 4/15/2029 3.650% Glaxosmithkline Capital 2,000,000.00 1,907,237.00 6/1/2029 3.375% John Deere Capital 2,000,000.00 2,010,974.00 6/11/2029 4.850% Citibank NA 2,000,000.00 2,037,419.00 8/6/2029 4.838%
Honeywell Intl Inc 2,000,000.00 2,080,750.00 9/1/2029 4.875% Unilever Capital Corp 1,500,000.00 1,361,223.00 9/6/2029 2.125% Paccar Financial Group 2,000,000.00 1,959,518.00 9/26/2029 4.000% State Street Corp 2,000,000.00 1,805,094.00 1/24/2030 2.400% Pepsico Inc 3,000,000.00 2,985,379.00 2/7/2030 4.600%
Eli Lilly & Co 3,000,000.00 3,000,000.00 2/12/2030 4.750% Target Corp 2,000,000.00 1,819,405.00 2/15/2030 2.350%
Hershey Company 2,000,000.00 2,025,942.00 2/24/2030 4.750% Johnson & Johnson 2,000,000.00 2,034,922.00 3/1/2030 4.700% Mastercard Inc 2,000,000.00 1,902,222.00 3/26/2030 3.350% As of March 31, 2025
City of Clovis
Corporate Maturities Exceeding One Year
55 AGENDA ITEM NO. 7.

TO: Mayor and City Council
FROM: General Services Department
DATE: August 18, 2025
SUBJECT: General Service – Approval – Res. 25-___, Authorizing the City Manager to Execute an Agreement for Older Americans Act Funding for Title III C- 1 Nutrition Services Through the Fresno-Madera Area Agency on Aging (FMAAA); and Approval - Res. 25 -___, Amending the FY 2025 -2026 General Services Depar tment Budget to Reflect $50,250.00 in Grant Funding for the Clovis Senior Activity Center Awarded by the Fresno - Madera Area Agency on Aging.

ATTACHMENTS: 1. Res. 25-___, Grant Agreement

2. Grant Agreement

3. Res. 25-___, Budget Amendment

RECOMMENDATION
For the Clovis City Council to approve a resolution authorizing the City Manager to execute an agreement for the Older Americans Act Funding for Title III C -1 Nutrition Services through the Fresno-Madera Area Agency on Aging (FMAAA); and for the City Council to approve the resolution amending the FY 2025-2026 General Services Department budget to reflect $50,250 in grant funding for the Clovis Senior Activity Center awarded by the Fresno -Madera Area Agency on Aging.

EXECUTIVE SUMMARY
The City of Clovis has annually received funding for nutrition programs through the FMAAA. The nutrition program funding is used to provide in-center meals for seniors. The total grant allocation for the FY 2025–2026 is $50,250, which will be used to assist in p aying nutrition program staff salaries, as well as support funding for supplies needed for the nutrition program.

BACKGROUND
The City of Clovis has received grant funds from the FMAAA for the senior services programs since 1981. The funding is made available each fiscal year and the City must reapply each year for the grant. The FMAAA released its request for FY 2025-2026 senior services program funding for the nutrition program.

56 AGENDA ITEM NO. 8.

The allocation from the FMAAA to City of Clovis for the FY 2025-2026 is $50,250 for the nutrition program. The expected funding will be used for senior nutrition site management which includes program assessments, coordinated meal orders, and on-site management of the lunch program at the Clovis Senior Activity Center. The meals served by Clovis Senior Activity Center staff are hot meals cooked and prepared by Fresno EOC, then delivered hot to the Cente r for meal services.

The Clovis Senior Activity Center has managed the Senior Nutrition Program offered through FMAAA since 1994 and meets all monitoring criteria for the program.

FISCAL IMPACT
The FMAAA grant funding for FY 2025 – 2026 is as follows:

Title III C-1 Congregate Nutrition July 2025 – June 2026 $50,250

Total FMAAA FY 2025-2026 $50, 250

REASON FOR RECOMMENDATION
The FMAAA funds are essential in maintaining the nutrition program offered here at the Clovis Senior Activity Center. The grant funding is used to provide staff support, supplies, and administration of the program.

ACTIONS FOLLOWING APPROVAL
Upon approval of the grant proposal by the FMAAA, the City Manager will sign grant agreement #26-0051 for the funding.

CONFLICT OF INTEREST
None.

Prepared by: Ashlee Winslow, Senior Services Supervisor

Reviewed by: City Manager AH

57 AGENDA ITEM NO. 8.

Attachment 1
RESOLUTION 25-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING AN

AGREEMENT FOR OLDER AMERICAN ACT FUNDING

WHEREAS, the City of Clovis is the direct sponsor of the Clovis Senior Services Program with partial funding from an Older Americans Act Grant from the Fresno Madera Area Agency on Aging; and

WHEREAS, the Clovis Community Services Division provides multi -purpose supportive services at the Clovis Senior Activi ty Center, which includes information and assistance, nutrition, consumer services, community services, education, and recreation services for the older adult population in Clovis; and

WHEREAS, the City of Clovis intends to apply for Older Americans Act funding for Title III C-1 (Nutrition services) to be administered through the Senior Services Program of the Clovis Community Services Division located at the Clovis Senior Activity Center.

NOW, THEREFORE, BE IT RESOLVED by the City of Clovis as follows:

1. Intends to continue to be a direct sponsor of the Clovis Senior Services Program.

2. Authorizes the City Manager to execute the agreement for Older Americans Act funding, grant #26-0051 for FY 2025-2026 including any subsequent amendments and all necessary supporting documents.

* * * * *

The foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on August 18, 2025, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN

DATED: August 18, 2025

______________________________ ______________________________ Mayor City Clerk

58 AGENDA ITEM NO. 8.

Agency on Aging
Change The Way You Age
May 28, 2025
Ashlee Winslow, Senior Services Supervisor
City of Clovis
1033 5th Street
Clovis, CA 93612
Ms. Winslow,
The Fresno-Madera Area Agency on Aging's Governing Board has approved an award of Older American's Act funds to the City of Clovis as follows:

Contract no: 26-0051, Title Ill Cl Congregate Nutrition Site Management:

Clovis Senior Center $50,250 Maximum expenditure
Please note, grant awards are contingent on sufficient funds made available from the State of California to the Agency on Aging and/or by the United States Government or the Budget Acts of the appropriate fiscal years for the purpose of these programs.

We will send the contract documents for completion and signature via DocuSign. Page i, Documents Required to Execute Contract, serves as a guide. All components will be provided electronically, and no physical copies are needed. The one exception is the Exhibit B - Budget Excel template, included with this letter, which must still be uploaded to DocuSign. DocuSign recipients were selected based on the Contract Contacts Update sent in May.

Pending finalization of the fiscal year 2024-2025 contract, this letter will serve as your authority to provide the Title Ill Cl Congregate Nutrition Site Management Program with the City of Clovis under contract no. 26-0051 as of July 1, 2025. The authority contained herein expires September 30, 2025, or when the contract is fully executed, whichever comes first.

Please contact me at 559-319-0863 with any questions.

Sincerely,
JJ� Hillaree Bennett
Program Director
[email protected]
Fresno-Madera Area Agency on Aging
Mailing Address: 2037 W. Bullard Avenue, #512 • Fresno, CA 93711 Phone 559.214.0299 • Fax 559.243.5651 • Email [email protected] Attachment 2
59 AGENDA ITEM NO. 8.

DOCUMENTS REQUIRED TO EXECUTE CONTRACT
Please return two sets of all contract pages in the order provided by the Agency on Aging.

The following contract documents require signatures and entries on both sets of documents.

Type entries and enter original signatures in ink on both sets of documents:

D Page 2, Area Plan Grant Award Contract Signature Page Must include signature of individual named on Exhibit E, page 5, as having primary, hands-on involvement & oversight of day-to-day operations; and signature of individual authorized by governing board to execute the contract (see Appendix A).

D Appendix A, Resolution of Authorization to Contract
Must contain signature of chair of service provider's governing board.

D Appendix B, Contractor Certification Clauses
Must contain signature of individual authorized by governing board to execute the contract (see Appendix A).

D Appendix C, Information Integrity and Security Statement Must contain signature of individual authorized by governing board to execute the contract (see Appendix A).

Also, check appropriate box under "Certify'' at bottom of page 2 to indicate 12 8-bit Encryption compliance status.

D Appendix K, Request for Taxpayer Identification Number and Certification (W-9) Part II, Certification, must contain signature of individual authorized by governing board to execute the contract (see Appendix A). Only page 1, signature page required (do not submit pages 2-6).

The following contract documents require typed entries on both sets of documents:

D Appendix D, Method of Providing Audit Compliance
D Exhibit B, Budget: Email Excel version to [email protected] and [email protected]; submit 2 hard copies with contract.

D Exhibit E, Program Narrative: Email Word version to [email protected] and [email protected]; submit 2 hard copies with contract.

D Exhibit F, Service Provider Emergency Resource Information Please attach two sets of the following to this page:

D 1. List of all proposed subcontractors for this Agreement (if any), and, following review of Agency on Aging contract, copy of proposed contract template to be used for subcontractors.

D 2. Certificate(s) of Insurance Please review Article XV of Agreement prior to arranging for certificate to ensure all contractual requirements for insurance certificate are met and specific contract language included on certificate.

D 3. Copy of IRS Determination Letter of Tax-Exempt Status if a non-governmental organization.

D 4. Organizational chart, including names and position titles for contracted program D 5. Job Description and Resume of individual named on Exhibit E, page 5, who has primary, hands-on involvement and oversight of the day-to-day operations of the contracted program D 6. List of Governing Board members
D 7. List of Advisory Council or Advisory Committee members (if applicable) D 8. Current documents (i.e. flyers, brochures) used to promote the contracted program Documents Required to Execute Contract
Area Plan Grant Award
FY 2025-2026 60
AGENDA ITEM NO. 8.

Fresno-Madera Area Agency on Aging

CONTRACT SUMMARY OF CHANGES
Section
Article IX.

Subcontracts
Section K
Current Language in Existing
Contract
Small contracts (under $100,000 in the
aggregate) do not require a competitive
process [CCR 7352(9)]. In the case of
small contracts, the contractor may
need only obtain price or rate quotations
from a number of qualified sources and
informally select the source with which
to contract or obtain the purchase.
a.
b.

Pre-Award Review: The contractor
shall submit the following to the
Agency on Aging for review and
approval for small contracts (under
$100,000 in the aggregate) to a for
profit entity:
• Documentation that the
aggregate value of the contract
with any entity is less than
$100,000
A completed GOA 2000 (Conflict
of Interest Disclosure Form) that
discloses whether a potential or
actual conflict of interest exists
• Copies of the price or rate
quotations received from qualified
sources
The Agency on Aging will provide a
determination letter within fifteen
(15) days of receipt of all required
Programs: Area Plan
Contract Term: July 1, 2025 through June 30, 2026
New/Amended Language in New Reason for
Contract Change
In the case of small contracts, not over Clarification
$100,000 in the aggregate, the
contractor may need only obtain price or
rate quotations from a number of
qualified sources and informally select
the source with which to contract or
obtain the purchase. [22 CCR 7352(9).]
Although a competitive process is not
required, a Pre-Award Review is
required for small contracts with for-profit
entities, as follows:
a. Pre-Award Review: Prior to
informally selecting the for- profit
entity with which to contract or
obtain the purchase, the
contractor shall submit the
following to Agency on Aging for
review and approval for small
contracts (under $100,000 in the
aggregate):
i. Documentation that the
aggregate value of the
contract with any entity is -
less than $100,000
ii. A completed CDA 2000
(Conflict of Interest
Disclosure Form) that
discloses whether a
61 AGENDA ITEM NO. 8.

Fresno-Madera Area Agency on Aging

CONTRACT SUMMARY OF CHANGES
documentation confirming that the
contractor has satisfied the
requirements of a noncompetitive
award to a for-profit entity or will
provide detail as to the
requirement(s) that have not been
met.

C. The contractor must maintain all
documentation on file that supports
a noncompetitive award to a for-
profit entity, as well as the Agency
on Aging's determination letter.
b.

C.

Programs: Area Plan
Contract Number: 26-0550
Contract Term: July 1, 2025 through June 30, 2026
potential or actual conflict
of interest exists
iii. Copies of the price or rate
quotations received from
qualified sources on
individual bidder letterhead
The Agency on Aging will provide
a determination letter within
fifteen (15) days of receipt of all
required documentation
confirming that the contractor has
satisfied the requirements of a
noncompetitive award to a for-
profit entity or will provide detail
as to the requirement(s) that have
not been met.

The contractor shall maintain all
of the following for a period of
three years after final payments
are made and all other pending
matters are closed: 1) Copies of
all approved bids or proposals
and any amendments or changes
thereto. 2) A statement of the
criteria used to approve awards.
3) Copies of the award
documents and contracts entered
into pursuant to Section 7364. 4)
Other information as requested by
45 CFR 92.36(b), [CCR Title II,
•
62 AGENDA ITEM NO. 8.

Fresno-Madera Area Agency on Aging

CONTRACT SUMMARY OF CHANGES
Article IX. L. Contracts over $100,000 in the
Subcontracts aggregate for any entity must follow a
Section L competitive process [CCR 7352].

M. The contractor shall, prior to the
Programs: Area Plan
Contract Number: 26-0550
Contract Term: July 1, 2025 through June 30, 2026
Section 7352(h) as well as CDA's
determination letter.
d. Because "requirements" under a
particular contract likely have
distinct and itemized values,
considering these distinct values
together likely provides the most
reasonable way of viewing the
meaning of "aggregate" for
purposes of determining whether
the small contract procurement
procedures may be used for a
particular contract under 22 CCR
7352 (g). As such, aggregate
likely means the combined total
estimated value of each
requirement for a particular
contract. This would require each
contractor to assess its known
contract requirements in the
planning phase and estimate the
value of each requirement. If
those requirements in the
aggregate are not more than
$100,000, the small contract
procedures may be used.

L. Contracts over $100,000 in the For clarification.
aggregate for any entity must follow an (Combined L &
open and competitive process [22 CCR M, then
7352]. renumbered
going forward)
63 AGENDA ITEM NO. 8.

Fresno-Madera Area Agency on Aging

CONTRACT SUMMARY OF CHANGES
awarding of a subcontract to any for-
profit entity, submit the following to the
Agency on Aging for review and
approval:
a. The Request for Proposal (RFP)
or Invitation for Bid.
b. All bid proposals received.

C. The proposal or bid evaluation
documentation, along with the
contractor's rationale for awarding
the subcontract to a for-profit
entity. [22 CCR 7362].
d. Description and documentation of
dissemination of information
concerning the RFP to elicit
adequate competition. [22 CCR
7356].

Where a program may be subcontracted
to a for-profit organization, the contractor
should include in its contract with the for-
profit entity, a requirement for
performance of a program specific audit
of the subcontracted program by an
independent audit firm.

Programs: Area Plan
Contract Number: 26-0550
Contract Term: July 1. 2025 through June 30, 2026
The contractor shall, prior to the
awarding of a contract to any for- profit
entity, submit the following to the Agency
on Aging for review and approval:
a. The Request for Proposal
(RFP) or Invitation for Bid. [22
CCR 7362(a)(1)].
b. All bid proposals received. [22
CCR 7362(a)(2)].

C. The proposal or bid evaluation
documentation, along with the
contractor's rationale for
awarding the contract to a for-
profit entity. [22 CCR
7362(a)(3)].
d. Description and
documentation of
dissemination of information
concerning the RFP to elicit
adequate competition. [22
CCR 7356].

The Agency on Aging will provide a
determination letter within fifteen (15)
days of receipt of all required
documentation confirming that the
contractor has satisfied the requirements
of a competitive award to a for-profit
entity or will provide details as to the
requirement(s) that have not been met.
64 AGENDA ITEM NO. 8.

Fresno-Madera Area Agency on Aging

CONTRACT SUMMARY OF CHANGES
Article V. Background Check
Assurances,
Section H Before a person may access CDA PSCI,
a thorough background check of that
person must be conducted, with
evaluation of the results to assure that
there is no indication 33 Older
Americans Act and Older Californians
Act Program Guide California
Department of Aging Area Agencies On
Aging that the person may present a risk
to the security or integrity of confidential
Article V. Language moved to Article V, Section H,
Assurances, Item 5.

Section H,
Item 5
Programs: Area Plan
Contract Number: 26-0550
Contract Term: July 1, 2025 through June 30, 2026
The contractor must maintain all
documentation on file that supports a
competitive award to a for-profit entity,
as well as the Agency on Aging's
determination letter.

Where a program may be contracted to
a for-profit organization, the contractor
should include in its contract with the for-
profit entity, a requirement for
performance of a program specific audit
of the contracted program by an
independent audit firm.

Background check language removed CDA decision to
from Article V. Assurances, Section H. remove
Items a. - c. moved to Article V, Section background
H, Item 5. check language
until which time
there is definitive
statute to direct
AAA's.
i. Mailing: CDA decision to
a. Mailings of Agency on Aging remove
PSCI shall be sealed and background
secured from damage or check language
inappropriate viewing of PSCI until which time
to the extent possible. MailinQs there is definitive
65 AGENDA ITEM NO. 8.

Fresno-Madera Area Agency on Aging

CONTRACT SUMMARY OF CHANGES
J.
k.

Programs: Area Plan
Contract Number: 26-0550
Contract Term: July 1, 2025 through June 30, 2026
which include 500 or more statute to direct
individually identifiable records AAA's. The
of Agency on Aging PSCI in a remaining
single package shall be sent language was
using a tracked mailing moved and
method which includes relabeled.
verification of delivery and
receipt, unless the prior written
permission of Agency on
Aging to use another method
is obtained.

Security Officer:
a. The contractor shall
designate a Security
Officer to oversee its data
security program who will
be responsible for carrying
out its privacy and security
programs and for
communicating on security
matters with Agency on
Aging.

Mitigation of Harmful Effects:
a. The Contractor shall
mitigate, to the extent
practicable, any harmful
effect that is known to the
contractor of a use or
disclosure of PSCI and
other confidential
information in violation of
66 AGENDA ITEM NO. 8.

Fresno-Madera Area Agency on Aging

CONTRACT SUMMARY OF CHANGES
Article V. Public Education and Information:

Assurances,
Section K (Please note: This differs from the 111B
service categories within the data
dictionary that have the same names)
Public Education and Information (PE&I)
falls into two categories:

Programs: Area Plan
Contract Number: 26-0550
Contract Term: July 1, 2025 through June 30, 2026
the requirements of this
Agreement.

I. Access to, and Accounting For,
Disclosure of PSCI:
a. The contractor shall
document and make
available to Agency on
Aging or (at the direction of
Agency on Aging) to an
Individual such disclosures
of Agency on Aging PSCI
and information related to
such disclosures
necessary to respond to a
proper request by the
subject Individual for an
accounting of disclosures
of personal information as
required by 45 CFR section
164.524 or any applicable
state or federal law.

Public Education and Information For Clarification
(Please note: This differs from the 111B
service categories within the data
dictionary that have the same names)
Public Education and Information (PE&I)
falls into two categories:
67 AGENDA ITEM NO. 8.

Fresno-Madera Area Agency on Aging

CONTRACT SUMMARY OF CHANGES

1. Educational - materials that
educate and inform an audience
such as activity books, coloring
books, brochures, and posters.

2. Promotional - material that
promotes, supports, or enhances
efforts and directly relates to the
project objective such as key
chains, onboard signs, mugs,
pencils, magnets, and litter bags.

The State of California and CDA
does NOT allow CDA funds to
be used for this purpose.

Contractors and subcontractors that
use CDA funds to produce educational
material must receive approval from the
CDA Office of Communications prior to
production. Additionally, subrecipients
that use CDA funds to produce Pl&E
materials must receive written approval
from the CDA Office of
Communications in order to use any
CDA logo. Subrecipients should allow a
minimum of ten (10) business days for
approval; they should contact the CDA
Office of Communications for
assistance
([email protected]).

Contractors should also advise

1. 2.

Programs: Area Plan
Contract Number: 26-0550
Contract Term: July 1, 2025 through June 30, 2026
Educational - materials that
educate and inform an audience
such as activity books, coloring
books, brochures, and posters.

Promotional - material that
promotes, supports, or enhances
efforts and directly relates to the
project objective such as key
chains, onboard signs, mugs,
pencils, magnets, and litter bags.

The State of California and CDA
does NOT allow CDA funds to be
used for this purpose.

Promotional - material that promotes,
supports, or enhances
efforts and directly relates to the project
objective such as key chains, onboard
signs, mugs, pencils, magnets, and litter
bags. The State of California and CDA
does NOT allow CDA funds to be used
for this purpose.

The Contractor shall assure that
publications, press releases, paid and
earned advertisements, outreach and
media, media and kick-off events,
educational materials and public notice
conditions are met by ensuring that:
68 AGENDA ITEM NO. 8.

Fresno-Madera Area Agency on Aging

CONTRACT SUMMARY OF CHANGES
vendors that all materials used in the
production of public outreach materials
paid for with grant funds are the
property of the Agency on Aging and
the CDA (i.e., data, plates, digital files,
camera-ready artwork, designs,
concepts, photographs, video and
audio). The Agency on Aging reserves
the right to use materials developed by
the contractor and/or subcontractor.

Inclusion of the logo and/or funding line
should not interfere with the primary
program messaging. Questions
regarding the inclusion, size or
placement of either logo or funding
statement should be directed to the CDA
Office of Communications.

All documents produced must comply
with Federal Acquisition Regulation,
Section 508, which governs document
accessibility.

Programs: Area Plan
Contract Number: 26-0550
Contract Term: July 1, 2025 through June 30, 2026
Materials published or transferred by the
Contractor and financed with funds
under this agreement shall include the
following funding disclaimer:
"The materials or product were a result
of a project funded by a contract with the
California Department of Aging".

Contractors and subcontractors that
produce educational materials that
mention the CDA name ( outside of the
funding disclaimer) or use the
CDA logo must receive approval from
the CDA Office of Communications prior
to production. Subrecipients that
produce PE&I materials must receive
written approval from the CDA Office of
Communications if the CDA is
mentioned anywhere other than within
the funding disclaimer, or if
the CDA logo is used. Subrecipients
should allow a minimum of ten (10)
business days for approval; they should
contact the CDA Office of
Communications for assistance
([email protected]).

Contractors should also advise vendors
that all materials used in the production
of public outreach materials paid for with
69 AGENDA ITEM NO. 8.

Fresno-Madera Area Agency on Aging

CONTRACT SUMMARY OF CHANGES
Article V. Advertising and Public Relations:

Assurances, All press releases or any program
Section M advertisement utilizing the CDA logo
must be approved by the CDA Office of
Communications prior to dissemination.

Approval is also required for all use of
CDA logo or mention of CDA materials.

The contractor should email the draft
press release to
[email protected] at least
fourteen (14) days in advance of the
announcement or event and copy the
appropriate CDA Proqram team.

Programs: Area Plan
Contract Number: 26-0550
Contract Term: July 1, 2025 through June 30, 2026
grant funds are the property of the
Contractor, AAA, and the CDA (i.e.,
data, plates, digital files, camera-ready
artwork, designs, concepts,
photographs, video and audio). The
Agency on Aging reserves the right to
use materials developed by the
Contractor, and/or subcontractor.

Questions regarding the inclusion, size
or placement of the CDA logo should be
directed to the CDA Office of
Communications.

All documents produced must comply
with Federal Acquisition Regulation,
Section 508 which governs document
accessibility.

Advertising and Public Relations: Clarification
The contractor shall assure that
publications, press releases, paid
and earned advertisements, outreach
and media, media and kick-off
events, educational materials and public
notice conditions are met by
ensuring that:

Materials published or transferred by the
contractor and financed with funds under
this agreement shall include the
followinq fundinq disclaimer:
70 AGENDA ITEM NO. 8.

Fresno-Madera Area Agency on Aging

CONTRACT SUMMARY OF CHANGES
The contractor must coordinate media
and kick- off events with the Agency on
Aging and the CDA Office of
Communications.

If CDA funds are used for outreach,
including paid and earned advertising, all
materials must receive preapproval from
the CDA Office of Communications
before publication or production. Any
mention of the CDA name or
organization in press or outreach
materials requires prior approval. The
appropriate CDA program manager will
coordinate this process. Materials should
be submitted to the appropriate CDA
manager for the CDA Office of
Communications to review. They will be
assessed in batches on the first and
fifteenth of each month with a minimum
ten (10) business day approval period.

Article V. NEW
Assurances,
Section N
Programs: Area Plan
Contract Number: 26-0550
Contract Term: July 1, 2025 through June 30, 2026
"The materials or product were a result
of a project funded by a
contract with the California Department
of Aging".

Any materials that utilize the CDA logo
or name (outside of the funding
disclaimer), require approval by the CDA
Office of Communications prior to
publication and dissemination. The use
of CDA logo and CDA mention outside of
the funding disclaimer is at the di�cretion
of the contractor. If the CDA
logo or CDA mention is used, the
contractor shall email the draft language
and materials a minimum of ten (10)
business days in advance of publication
and dissemination to
[email protected] and the
appropriate CDA Program staff point of
contact.

Language and materials submitted will
be assessed in batches on the first and
fifteenth of each month, with a minimum
of ten (10) business days approval
period.

Approval Requirements for Advertising To provide
and Public Relations further
clarification and
71 AGENDA ITEM NO. 8.

Fresno-Madera Area Agency on Aging

CONTRACT SUMMARY OF CHANGES
Programs: Area Plan
Contract Number: 26-0550
Contract Term: July 1, 2025 through June 30, 2026
This section further clarifies the approval a process for requirements as outlined in ARTICLE obtaining
V.K and V.M. approvals.

Approval Required:

Materials that use the CDA logo,
including:
• Paid advertising
• Earned advertising
• Outreach materials
• Educational materials
• Media events
• Public notices
No Approval Required:
• Materials that only mention CDA
in the funding disclaimer "The
materials were funding by a
contract with the California
Department of Aging." Without
using the CDA logo.
• Materials that do not mention the
CDA name or use the CDA logo.

Social Media Posts
Approval Required:
• Social media posts that mention
the CDA name or use the CDA
logo.

No Approval ReQuired:
72 AGENDA ITEM NO. 8.

Fresno-Madera Area Agency on Aging

CONTRACT SUMMARY OF CHANGES
•
Programs: Area Plan
Contract Number: 26-0550
Contract Term: July 1, 2025 through June 30, 2026
Social media posts that do not
mention the CDA name or use the
CDA logo, even if CDA funds are
involved.
• Tagging @calaging on X,
Facebook, or Linkedln is optional
but encouraged to keep CDA
informed about your organization's
activities.

Specific Scenarios and Examples
• Paid advertisement in local
newspaper - No approval is
needed if the promotion includes
the funding disclaimer without the
CDA logo or mentioning CDA.
• Public Notices - No approval is
needed for public notices about
Area Plan updates or RFPs that
use template language but do not
use CDA logo.
• Examples of materials requiring
approval: Press releases,
brochures, websites, flyers,
invitations, presentations, and
reports that mention the CDA
name beyond the funding
disclaimer language or use the
CDA logo with or without other
logos.
73 AGENDA ITEM NO. 8.

Fresno-Madera Area Agency on Aging

CONTRACT SUMMARY OF CHANGES
Exhibit A, To pay the salary of an individual at a
Part 111. rate in excess of $199,300.

Assurances,
Section I,
Item 1
Article VI I. The maximum reimbursement amount
Budget and allowable for indirect costs is ten percent
Budget (10%) of the contractor's Modified Total
Revision, Direct Costs (MTDC).

Section C,
Indirect
Costs, Item 1
Article VI I. Contractors requesting reimbursement
Budget and for indirect costs exceeding the
Budget maximum tend percent (10%) shall
Programs: Area Plan
Contract Number: 26-0550
Contract Term: July 1, 2025 through June 30, 2026
Submission Process
Submit language and materials needing
approval to
[email protected].
• Review timeline: Typically, within
ten (10) business days
• Review dates: First and fifteenth
of each month
• Urgent requests: Notify Office of
Communications if expedited
approval is needed.

Questions
For questions about approval
requirements email
[email protected].

To pay the salary of an individual at a Corrected salary rate in excess of $221,990. HRSA cap amount
Bulletin 2024-02E
The maximum reimbursement amount Increase in
allowable for indirect costs is fifteen allowable indirect percent (15%) of the contractor's cost rate.

Modified Total Direct Costs (MTDC).

The contractor requesting Increase in
reimbursement for indirect costs allowable indirect
exceeding the maximum fifteen percent cost rate.
74 AGENDA ITEM NO. 8.

Fresno-Madera Area Agency on Aging

CONTRACT SUMMARY OF CHANGES
Revision, retain on file an approved negotiated
Section C, indirect cost rate or cost allocation plan.

Indirect
Costs, Item 2
HICAP New
Exhibit A,
Part 111.

Assurances,
Section D,
Item 1
HICAP New
Exhibit A,
Part Ill.

Assurances,
Programs: Area Plan
Contract Number: 26-0550
Contract Term: July 1, 2025 through June 30, 2026
(15%) shall retain on file an approved
negotiated indirect cost rate or cost
allocation plan.

The Contractor shall assure full New ACL
compliance with Administration for Requirement
Community Living (ACL) guidance effective
related to Volunteer Risk and Program 9/1/2024.

Management (VRPM) policies.

ACL VRPM required policies include, but
are not limited to:
a. All volunteers and staff members
in positions of trust are subject to
a background and national-level
criminal record check.
b. The HICAP shall have a protocol
for determining which criminal
violations render a volunteer or
staff member unsuitable for SHIP
assignments.

ACL VRPM requirements can be
accessed from the ACL VRPM Policies
Webpage.

The Service Provider shall assure New ACL
compliance with ACL guidance related to requirement.

Conflict of Interest (COi), which includes,
but is not limited to, guidance provided
75 AGENDA ITEM NO. 8.

Fresno-Madera Area Agency on Aging

CONTRACT SUMMARY OF CHANGES
Section B,
Item 4
Title Ill C1 Title Ill C-1 (Congregate Nutrition
Exhibit A, Services): nutrition services for older
Part I. individuals in a congregate setting.

Definitions Services include meals, nutrition
Specific to education, nutrition risk screening, and
Title Ill opportunities for socialization. Each
Programs, meal shall provide one-third (1/3) of the
Section B Dietary Reference Intakes (ORI) and
and Section comply with the most current Dietary
C Guidelines for Americans (DGA). To
be an eligible Title Ill C1 congregate
nutrition site, the site must meet all of
the following criteria: [22 CCR
7638.?(a)]
Title Ill C-2 (Home-Delivered Nutrition
Services): nutrition services provided to
frail, homebound, or isolated older
individuals including meals, nutrition
education, and nutrition risk screening.

Programs: Area Plan
Contract Number: 26-0550
Contract Term: July 1, 2025 through June 30, 2026
on the ACL Managing Conflicts of
Interest in SHIP, SMP and MIPPA
Programs Webpage and the guidance
document, Conflict of Interest:

Identification, Remedy, and Removal.

Title Ill C1 Congregate Nutrition Services
nutrition services provided to older
individuals in an in-person or virtual
congregate setting. Services include
meals, nutrition education, nutrition risk
screening, and opportunities for
socialization. Each meal shall provide
one-third (1/3) of the Dietary Reference
Intakes (ORI) and comply with the most
current Dietary Guidelines for Americans
(DGA). To be an eligible Title Ill C1
congregate nutrition site, the site must
meet all of the following criteria: [22 CCR
7638.?(a)].

Title Ill C2 Home-Delivered Nutrition
Services nutrition services provided to
frail, homebound, or isolated older
individuals via home delivery or picked-
up and consumed at their place of
residence or otherwise outside of in-
person or virtual congregating. Services
include meals, nutrition education, and
nutrition risk screening.
76 AGENDA ITEM NO. 8.

Area Plan Grant Award
Table of Contents
Documents Required to Execute Contract ................................................................... i CONTRACT················································································································· 1 AREA PLAN GRANT AWARD TERMS AND CONDITIONS DECLARATION ......... 3 Article I.

Article II.

Article 111.

Article IV.

Article V.

Article VI.

Article VII.

Article VII I.

Article IX.

Article X.

Article XI.

Article XI I.

Article XIII.

Article XIV.

Article XV.

Article XVI.

Article XVI I.

Article XVIII.

Article XIX.

Article XX.

Definitions and Resolutions of Language Conflicts ..................... 3 Agreement ................................................................................... 6 Term of Agreement. ..................................................................... 6 Reasonableness of Compensation .............................................. 7 Assurances ..................................................... ............................. 7 Funds ........................................................................................ 32 Budget and Budget Revision ..................................................... 36 Payment .................................................................................... 39 Subcontracts ............................................................................. 40 Records and Reports ................................................................. 43 Property ..................................................................................... 45 Access ....................................................................................... 49 Monitoring and Evaluation ......................................................... 49 Audit Requirements ................................................................... 50 Insurance ................................................................................... 56 Donations .................................................................................. 58 Termination ............................................................................... 58 Remedies and Appeal Process ................................................. 62 Amendments, Revisions or Modifications .................................. 62 Notices ...................................................................................... 63 Area Plan Grant Award
Table of Contents
ii FY 2025-2026
77 AGENDA ITEM NO. 8.

APPENDICES
Area Plan Grant Award
Table of Contents (Continued)
Resolution of Authorization to Contract ...................................................... Appendix A Contractor Certification Clauses .................................................................. Appendix B Information Integrity and Security Statement ............................................. Appendix C Method of Providing Audit Compliance ...................................................... Appendix D Required Reports and Due Dates ............................................................... Appendix E Sanction Policy ..................................................................... :······················APPendix F Appeal Procedure for Service Providers .................................................... Appendix G Fresno-Madera Area Agency on Aging Contact List for Service Providers ..... Appendix H Fresno-Madera Area Agency on Aging Emergency Contact lnformation .......... Appendix I Community Focal Points List.. ..................................................................... Appendix J Request for Taxpayer Identification Number and Certification .................... Appendix K

EXHIBITS
Program Exhibit. .............................................................................................. Exhibit A Budget ........................................................................ .................................... Exhibit B Annual Summary of Activities .......................................................................... Exhibit C Program Cost Efficiency .................................................................................. Exhibit D Program Narrative ........................................................................................... Exhibit E Service Provider Emergency Resource Information ........................................ Exhibit F Area Plan Grant Award
Table of Contents
iii FY 2025-2026
78 AGENDA ITEM NO. 8.

CONTRACT BETWEEN
City of Clovis

AS SERVICE PROVIDER
AND

FRESNO-MADERA AREA AGENCY ON AGING
(HEREINAFTER REFERRED TO AS AGENCY ON AGING)
2520 WEST SHAW LANE, SUITE 101A, FRESNO, CA 97311
MAILING ADDRESS: 2037 WEST BULLARD AVENUE, #512, FRESNO, CA 93711 A. Name and principal address of service contractor (hereinafter referred to as service provider):

City of Clovis
1033 5th Street
Clovis, CA 93612
B. The starting date of this Agreement shall not precede the date the Agreement is signed by both parties hereto. The term of this Agreement is from the date of execution by the Fresno-Madera Area Agency on Aging to June 30, 2026, subject, however, to earlier termination as provided herein.

C. No expenditure or obligation for the funding allocation for the July 1, 2025 through June 30, 2026 period may be incurred after June 30, 2026.

D. Maximum funds available for the following program, contingent upon sufficient funds made available from the State of California to the Agency on Aging and/or by the U.S. Government or the Budget Acts of the appropriate fiscal years for the purposes of this program:

Approved by Fresno-Madera Area Agency on Aging Governing Board on April 24, 2025 Federal Grantor: U.S. Department of Health and Human Services Pass Through Grantor: Fresno-Madera Area Agency on Aging Older Americans Act Title: Title Ill C1 Congregate Nutrition, Federal CFDA No. 93.045 Contract No.: 26-0051 I Service: I Site Management
Site 12-Month Funding Cycle Contract Period
Grant Amount
Clovis Senior Center July 1, 2025 to June 30, 2026 $50,250 Total Term of Contract Grant Award: $50,250
E. This document together with any attached program exhibits, assurances, budgets, and narratives is a firm agreement to provide services for older Americans in Fresno and/or Madera counties (including cities contained therein) as specified in a manner consistent with the intent of, and regulations applicable to, service programs under Title Ill/VII of the Older Americans Act as amended.

F. The provisions of the Area Plan Grant Award Terms and Conditions Declaration (Articles I through XX) attached thereto, plus all enclosures listed, herein, constitute a part of this contract.

Area Plan Grant Award Contract Page 1 FY 2025-2026
79 AGENDA ITEM NO. 8.

FOR SERVICE PROVIDER:

Signature of individual named on Exhibit E, page 5, as having primary, hands-on involvement and oversight of the day-to-day operations of the contracted program.

Nella Audas
Type Name
Signature of Authorized Contracting Official
(Refer to Appendix A)
Andrew Haussler
Type Name
94-6000311
Contractor Federal Employer I.D. Number
FOR FRESNO-MADERA AREA AGENCY ON AGING:

Signature
Jamie Sharma
Type Name
Area Plan Grant Award Contract Page 2
Date
Senior Center Nutrition Services
Title
Date
City Manager
Title
Date
Executive Director
Title
FY 2025-2026 80
AGENDA ITEM NO. 8.

FRESNO-MADERA AREA AGENCY ON AGING

AREA PLAN GRANT AWARD

TERMS AND CONDITIONS DECLARATION
This Agreement incorporates the terms and conditions which support an award of Area Plan Funds. Activities under this award shall be carried out in accordance with Title Ill and Title VII of the Older Americans Act of 1965, as amended (United States Code Title 42, Section 3001 ); the program regulations and policy directives relating thereto; federal and State laws; and the California Welfare and Institutions Code, Sections 9000-9023, all of which are, or may be, operative during the term of this sub-grant award.

ARTICLE I. DEFINITIONS AND RESOLUTIONS OF LANGUAGE CONFLICTS A. "Agency on Aging" and "FMAAA" means the Fresno-Madera Area Agency on Aging interchangeably.

B. "Agreement" or "Contract" shall mean the Fresno-Madera Area Agency on Aging Area Plan Agreement; Area Plan Grant Award Terms and Conditions Declaration (Articles I through XX); Appendices; Program Exhibits; Budget Display; Attachments; Amendments; and any other documents incorporated by reference, unless otherwise provided in this Article.

C. "Allocation" means the process of assigning a cost, or a group of costs, to one or more cost objective(s), in reasonable proportion to the benefit provided or other equitable relationship. The process may entail assigning a cost(s) directly to a final cost objective or through one or more intermediate cost objectives. (2 CFR §200.1 and 45 CFR §75.2)
D. "Contractor" or "Service Provider" means the legal entity awarded funds under this Agreement and which is accountable to the Agency on Aging, the State, and/or federal government for use of these funds and which is responsible for executing the provisions for servi_ces provided under this Agreement.

E. Cal. Civ. Code: California Civil Code (CIV)
F. Cal. Gov. Code: California Government Code (GC)
G. Cal. Pub. Con. Code: California Public Contract Code (PCC) H. "CCR" means California Code of Regulations.

I. "CFR" means Code of Federal Regulations.

Area Plan Grant Award 3
Terms and Conditions Declaration
FY 2025-2026
81 AGENDA ITEM NO. 8.

J. "Disallowed costs" means those charges determined to be unallowable, in accordance with the applicable Federal statutes, regulations, or the terms and conditions of the Federal award. (2 CFR 200.31 and 45 CFR 75.2) L. HHS: Means United States Department of Health and Human Services M. OAA: Means Older Americans Act
N. OCA: means Welfare and Institutions Code §9541 of the Mello-Granlund Older Californians Act
o. 0MB: Means Federal Office of Management and Budget
P. "In-Kind Contributions" means the value of non-cash contributions donated to support the project or program (e.g. property, service, etc.).

Q. "Matching Contributions" means local cash and/or in-kind contributions made by the Contractor, a subcontractor, or other local resources that qualify as match for the contract funding.

R. "Program Income" means revenue generated by an Area Agency on Aging or Contractor from contract-supported activities. Program Income is:

1. Voluntary contributions received from a participant or responsible party for services received.

2. Income from usage or rental fees of real or personal property acquired with grant funds or funds provided under this Agreement.

3. Royalties received on patents and copyrights from contract-supported activities.

4. Proceeds from the sale of goods created under an Agency on Aging grant of funds.

S. "PSA 14" means the State Planning and Service Area comprised of Fresno and Madera Counties.

T. "Questioned Costs" means a cost that is questioned by the auditor because of an audit finding which resulted from a violation or possible violation of a statute, regulation, or the terms and conditions of a Federal award, including for funds used to match Federal funds; where the costs, at the time of the audit, are not supported by adequate documentation; or where the costs incurred appear unreasonable and do not reflect the actions a prudent person would take in the circumstances. (2 CFR 200.84 and 45 CFR 75.2).

Area Plan Grant Award 4 FY 2025-2026
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U. "Recoverable cost" means the questioned cost identified from an audit.

V. "Reimbursable item" also means "allowable cost" and "compensable item." W. "State" and "Department" means the State of California and the California Department of Aging (CDA) interchangeably.

X. "Subcontract" means any form of legal agreement between the Contractor and the Subcontractor, including an agreement that the Contractor or Subcontractor would consider to be a contract, including vendor type Agreements for providing goods or services under this Agreement.

Y. "Subcontractor" means the legal entity that receives funds from the Contractor to carry out any part of a federal award identified in this Agreement.

Z. "USC" means United States Code.

AA. "Vendor" means an entity selling goods or services to the Contractor or Subcontractor during the Contractor or Subcontractor's performance of this Agreement.

BB. "W&I" means California Welfare and Institutions Code.

CC. As used throughout this Agreement, the term "shall" is mandatory; the term "may" is permissive.

DD. The terms and conditions of this grant award and other requirements have the following order of precedence if there is any conflict in what they require:

1. The Grant Terms and Conditions

2. The Older Americans Act and other applicable federal statutes and their implementing regulations.

3. If applicable, the Older Californians Act and other California State codes and regulations.

4. Contract Agreement, including Area Plan Grant Award Terms and Conditions Declaration, all Appendices, all Exhibits, and any amendments thereto.

5. Program Memos and other guidance issued by the California Department of Aging.

6. Any other documents incorporated herein by reference, including, if applicable, the federal Health and Human Services (HHS) terms and Area Plan Grant Award 5 FY 2025-2026
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conditions found in Part II of the HHS Grant Policy Statement. The HHS Grant Policy Statement is available under the HHS Policy Requirements Topic at: https://www.hhs.gov/grants.grants.grants-policies­ regulations/index/html
ARTICLE II. AGREEMENT
A. All elements of this Agreement, as defined in Article I, Section B, and as approved by the Agency on Aging in making this award, are hereby incorporated by reference, as if fully set forth herein.

B. Time is of the essence in this Agreement. All contracts must be signed and returned to the Fresno-Madera Area Agency on Aging within forty-five (45) days of the date on the contract cover letter. If the signed contract is not returned by the designated date and there has been no approval granted, then the funds may be reallocated by the Fresno-Madera Area Agency on Aging Governing Board. The Agency on Aging will send a Notice of Termination of Negotiations to the non-responsive Service Provider on the 46th day from the date of the contract cover letter by certified mail. A copy of the Fresno-Madera Area Agency on Aging Appeal Procedure will be sent with the letter.

C. A copy of this Agreement is on file and available for inspection at the Fresno­ Madera Agency on Aging, 2520 West Shaw Lane, Suite 101A, Fresno, California, 93711.

ARTICLE Ill. TERM OF AGREEMENT
A. This Agreement is of no force or effect until signed by both parties hereto and approved by the Agency on Aging. The Contractor may not commence performance until such approval has been obtained, or until a signed Letter of Authority has been provided by the Agency on Aging.

B. The term of this Agreement is from April 1, 2025, through March 31, 2026, at which time the Agreement expires, subject however, to earlier termination or cancellation as herein provided. Contract awards are limited to a one-year period; however, at the discretion of the Agency on Aging, contracts may be renegotiated up to a maximum of three additional one-year periods subject to annual renegotiation and availability of federal, State, and local funding.

Renegotiation shall consider service provider expenditures, service units, and cost standards during renegotiation.

C. Should the Contractor or subcontractor begin work in advance of receiving notice that the Agreement is approved, and before obtaining a signed Letter Area Plan Grant Award 6 FY 2025-2026
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of Authority from the Agency on Aging, that work may be considered as having been performed at-risk as a volunteer and may not be reimbursed or compensated.

ARTICLE IV. REASONABLENESS OF COMPENSATION
Compensation for work or services performed under this Agreement shall be reasonable and based on an analysis of job requirements and comparability with similar work or services in the local labor market.

ARTICLE V. ASSURANCES
A. Agreement Authorization

1. If a public entity, the Contractor shall submit to the Agency on Aging a copy of the resolution, order, or motion referencing this Agreement number authorizing execution of this Agreement. If a private entity, the Contractor shall submit to the Agency on Aging an authorization by th€! Governing Board of the Contractor to execute this Agreement, referencing this Agreement number. These documents, including minute orders, must also identify the action taken.

2. Documentation in the form of a resolution, order, or motion by the Governing Board of the Contractor is required for the original and each subsequent amendment to this Agreement. This requirement may also be met by a single resolution from the Governing Board of the Contractor authorizing the designee to execute the original and all subsequent amendments to this Agreement.

B. Administration

1. The Contractor shall be a public entity, private nonprofit entity, or Joint Powers Authority (JPA). If a private nonprofit corporation or JPA, the Contractor shall be in good standing with the Secretary of State of California and shall maintain that status throughout the term of the Agreement.
a. Any grant awards to for-profit entities are subject to review and approval by the California Department of Aging prior to issuance of a contract by the Agency on Aging to the Contractor. [22 CCR §7362]

2. The Contractor shall ensure that any subcontractors providing services under this Agreement shall be of sound financial status. Any subcontracting private entity or JPA shall be in good standing with the Secretary of State of California and shall maintain that status throughout the term of the Agreement.

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3. Failure to maintain good standing by the contracting entity shall result in suspension or termination of this Agreement with the Agency on Aging until satisfactory status is restored. Failure to maintain good standing by a subcontracting entity shall result in suspension or termination of the subcontract by the Contractor until satisfactory status is restored.

4. This Agreement is not assignable by the Contractor, either in whole or in part, without the written consent of the Agency on Aging in the form of a formal written amendment.

5. The Contractor, and the agents and employees of the Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State or the Agency on Aging.

6. In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have full force and effect and shall not be affected.

C. Debarment, Suspension, and Other Responsibility Matters

1. The Contractor certifies to the best of its knowledge and belief, that it and its subcontractors:
• a. Are not presently debarred or suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency. [45 CFR §92.35]
b. Have not, within a three-year period preceding this Agreement, been convicted of, or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, State, or local) transaction or contract under a public transaction; violation of federal or State antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, State, or local) with commission of any of the offenses enumerated in Section C.1.b of this Article.
d. Have not, within a three-year period preceding this Agreement, had one or more public transactions (federal, State, or local) terminated for cause or default.

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2. The Contractor shall report immediately to the Agency on Aging, in writing, any incidents of alleged fraud and/or abuse by either the Contractor or subcontractors. The Contractor shall maintain any records, documents, or other evidence of fraud and abuse until otherwise notified by the Agency on Aging.

3. The Contractor agrees to timely execute any and all amendments to this Agreement or other required documentation relating to the Subcontractor's debarment/suspension status.

4. The Contractor shall notify the Agency on Aging immediately of any intention to discontinue existence of the entity or to bring an action for dissolution.

D. Law, Policy and Procedure, Licenses, and Certificates

1. The Contractor agrees to administer this Agreement and require any subcontractors to administer their subcontracts in accordance with this Agreement, and with all applicable local, State, and federal laws and regulations including, but not limited to, discrimination, wages and hours of employment, occupational safety, and to fire, safety, health, and sanitation regulations, directives, guidelines, and/or manuals related to this Agreement and resolve all issues using good administrative practices and sound judgment. The Contractor and its subcontractors shall keep in effect all licenses, permits, notices, and certificates that are required by law.

2. The Contractor shall ensure compliance with the following federal regulations:
a. Clean Air Act, as amended. (42 USC§ 7401)
b. Federal Water Pollution Control Act, as amended. (33 USC§ 1251et seq.)
c. Environmental Protection Agency Regulations (40 CFR 29) (Executive Order 11738)
E. Provision of Services, Staffing, and Standards of Work

1. The Contractor shall ensure the provision of services under this Agreement, as specified by the attached exhibits, which are hereby incorpo'rated by reference. Inadequate performance or failure to make progress so as to endanger performance of this Agreement may result in imposition of sanctions as described in Appendix F, Sanction Policy, or termination of the Agreement as described in Article XVII, Termination.

2. The Contractor shall make every effort to meet the goals and objectives stipulated in this Agreement. Performance shall not be unilaterally Area Plan Grant Award 9 FY 2025-2026
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reduced or otherwise changed without prior consultation with, and written approval of, the Agency on Aging. A service unit reduction that impacts the Agency's ability to provide service levels defined in its Area Plan or Area Plan Update service unit objectives requires:
a. Written approval from the California Department of Aging to the Agency on Aging if such reduction is greater than ten percent (10%). b. An Amendment to the Agency on Aging's Area Plan if such reduction is greater than twenty percent (20%), including a public hearing; approval by the Agency's Governing Board and Advisory Council chairpersons and the Agency's Executive Director; and approval by the California Department of Aging. [22 CCR §7306(a)]

3. The Contractor agrees that the performance of work and services pursuant to the requirements of this Agreement shall conform to accepted professional standards.

4. The Contractor shall maintain adequate staff to meet the Contractor's obligations under this Agreement.

5. The Contractor shall make staff available to the California Department of Aging and the Agency on Aging for training and meetings, which the California Department of Aging or the Agency on Aging may find necessary from time to time.

F. Payroll Taxes and Deductions
The Contractor shall promptly forward payroll taxes, insurances, and contributions, including State Disability Insurance, Unemployment Insurance, Old Age Survivors Disability Insurance, and federal and State income taxes withheld, to designated governmental agencies as required by law.

G. Nondiscrimination
The Contractor shall comply with all federal statutes relating to nondiscrimination. These include those statutes and laws contained in the Contractor Certification Clauses (Appendix B), which are hereby incorporated by reference. In addition, Contractor shall ensure compliance with the following:

1. Equal Access to Federally-Funded Benefits, Programs, and Activities Contractor shall ensure compliance with Title VI of the Civil Rights Act of 1964 (42 USC §2000d; 45 CFR §80), which prohibits recipients of federal financial assistance from discriminating against persons based on race, color, religion, or national origin.

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2. Equal Access to State-Funded Benefits, Programs, and Activities Contractor shall, unless exempted, ensure compliance with the requirements of California Government Code §11135 et seq., and 22 CCR 11140 et seq., which prohibit recipients of State financial assistance from discriminating against persons based on race, national origin, ethnic group identification, religion, age, sex, sexual orientation, color, or disability. [22 CCR §98323]

3. California Civil Rights Laws (Public Contract Code §2010) a. For contracts of $100,000 or more, executed or renewed after January 1, 2017, the Contractor certifies compliance with the Unruh Civil Rights Act (Section 51 of the Civil Code) and the Fair Employment and Housing Act (Section 12960 of the Government Code).
b. For contracts of $100,000 or more, executed or renewed after January 1, 2017, if a Contractor has an internal policy against a sovereign nation or peoples recognized by the United States government, the Contractor certifies that such policies are not used in violation of the Unruh Civil Rights Act (Section 51 of the Civil Code) or the Fair Employment and Housing Act (Section 12960 of the Government Code).

4. Contractor assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. [42 USC §12101 et seq.]

5. The Contractor shall not require proof of age, citizenship, or disability as a condition of receiving services.

6. Contractor agrees to include these requirements in all contracts it enters into with subcontractors to provide services pursuant to this Agreement.

H. Information Confidentiality and Security:

1. This Information Confidentiality and Security Requirements section sets forth the information privacy and security requirements the contractor is obligated to follow with respect to all personal, confidential, and sensitive information (as defined herein) disclosed to the contractor, or collected, created, maintained, stored, transmitted, or used by the contractor for or on behalf of the Agency on Aging pursuant to this agreement. (Such personal, confidential, and sensitive information is referred to here as PSCI.) Agency on Aging and the subcontractor desire to protect their Area Plan Grant Award 11 FY 2025-2026
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privacy and provide for the security of Agency on Aging PSCI pursuant to this section of this agreement and in compliance with state and federal laws applicable to Agency on Aging and California Department of Aging PSCI.

The terms of this section shall apply to all contracts, subcontracts, and subawards made by the AAA in furtherance of this agreement and services provided in accordance with this agreement. The contractor shall require its agents, subcontractors, or independent consultants (collectively, agents) to conform to this section regarding California Department of Aging PSCI.

2. Definitions
a. Breach:
i. The unauthorized acquisition, access, use or disclosure of California Department of Aging and the Agency on Aging PSCI in a manner in which compromises the security, confidentiality, or integrity of the information; or
ii. The same definition of "breach of the security system" set forth in California Civil Code section 1798.29 subdivision (f): or 111. The same as the definition of "breach" set forth in the Health Insurance Portability and Accountability Act Privacy Rule, 45 Code of Federal Regulations 164.402.
b. Confidential Information: Information that is exempt from disclosure under the provisions of the California Public Records Act (Government Code section 7920.000 Et seq.).
c. Disclosure: the release, transfer, provision of, access to, or divulging in any manner of information outside the entity holding the information
d. PSCI: "personal information", "sensitive information", and "confidential information" (as these terms are defined herein)/.

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e. Personal Information: Information that identifies or describes an individual, including, but not limited to, their name, social security number, physical description, home address, home telephone number, education, financial matters, and medical or employment history. It is CDA's policy to consider all information about individuals private unless such information is determined to be a public record. Personal Information also includes the following:
i. Notice-Triggering Personal Information: Specific items of personal information (name plus Social Security number, driver license/California identification card number, or financial account number) that may trigger a requirement to notify individuals if it is acquired by an unauthorized person. For purposes of this provision, identity shall include, but not be limited to name, identifying number, symbol, or other identifying information assigned to the individual, such as finger or voice print or a photograph. See Civil Code section 1798.29.
ii. Protected Health Information (PHI): The term "PHI" refers to and includes both "PHI" as defined at 45 CFR section 160.103 and Personal Information (Pl) as defined in the Information Practices Act at California Civil Code section 1798.3(a). PHI includes information in any form, including paper, oral, and electronic.
f. Public Information: Information that is not exempt from disclosure under the provisions of the California Public Records Act (Government Code sections 7920.000 Et seq.).
g. Security Incident:

Area Plan Grant Award
i. A breach or attempted breach; or
ii. The attempted or successful unauthorized access, disclosure, modification, or destruction of Agency on Aging or CDA PSCI, in violation of any state or federal low or in a manner not permitted under this agreement; or
iii. The attempted or successful modification or destruction of, or interference with, the contractor's system operations in an information technology system, that negatively impacts the confidentiality, availability, or integrity of Agency on Aging PSCI; or
iv. Any event that is reasonably believed to have compromised the 13 FY 2025-2026
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confidentiality, integrity, or availability of an information asset, system, process, data storage, or transmission. Furthermore, an information security incident may also include an event that constitutes a violation or imminent threat of violation of information security policies or procedures, including
acceptable use policies.
h. Sensitive Information: Information that requires special precautions to protect from unauthorized use, access, disclosure, modification, loss, or deletion. Sensitive Information may be either Public Information or Confidential Information. It is information that requires a higher-than-normal assurance of accuracy and completeness. Thus, the key factor for Sensitive Information is that of integrity. Typically, Sensitive Information includes records of agency financial transactions and regulatory actions.

3. Disclosure Restrictions
The contractor shall protect Agency on Aging PSCI from unauthorized disclosure. The contractor shall not disclose, except as otherwise specifically permitted by this agreement, any Agency on Aging PSCI to anyone other than Agency on Aging personnel or programs without prior written authorization from the Agency on Aging or the California Department of Aging.
a. The contractor and the Agency on Aging mutually agree that the creation, receipt, maintenance, transmittal, and disclosure of date from the Agency on Aging containing Personal Health Information (PHI) shall be subject to the Health Insurance Portability and Accountability Act of 1996 and its implementing privacy and security regulations at 45 CFR Parts 160 and 164 (collectively and as used in this agreement, HIPPA). The contractor agrees to provide the same, or greater, level of protection to Agency on Aging data that would be required if the contractor were a Business Associate under HIPPA, regardless of whether the contractor is or is not a Business Associate.
b. To the extent that other state and/or federal laws provide additional, stricter and/or more protective (collectively, more protective) privacy and/or security protections to Agency on Aging PSCI covered under this agreement beyond those provided through HIPPA, the contractor agrees:

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extent such standards provide a greater degree of protection and security than HIPPA or are otherwise more favorable to the individuals whose information is concerned; and
ii. To treat any violation of such additional and/or more protective standards as a breach or security incident, as appropriate. 111. Examples of laws that provide additional and/or stricter privacy protections to certain types of Agency on Aging PSCI as defined above in Section H definitions of this agreement, include but are not limited to the Information Practices Act, California Civil Code sections 1798-1798.78, Confidentiality of Alcohol and Drug Abuse Patient Records, 42 CFR Part 2, Welfare and Institutions Code Section 5328, and California Health and Safety Code section 11845.5.
iv. If the Contractor is a Qualified Service Organization (QCS) as defined in 42 CFR section 2.11, the contractor agrees to be bound by and comply with subdivisions (2)(i) and (2) (ii) of that section.

4. Use Restrictions
The contractor shall not use any Agency on Aging or California Department of Aging PSCI for any purpose other than performing the contractor's obligations under this agreement.

5. Safeguards and Security
The contractor shall implement administrative, physical and technical safeguards that reasonably and appropriately protect the confidentiality, integrity and availability of Agency on Aging PSCI including electronic Agency on Aging PSCI that it creates, receives, maintains, uses, or transmits on behalf of Agency on Aging. The contractor shall develop and maintain a written information privacy and security program that includes administrative, technical, and physical safeguards appropriate to the size and complexity of the contractor's operations and the nature and scope of its activities. The contractor's administrative, technical, and physical safeguards shall include, at a minimum:
a. Technical Security Controls:

Area Plan Grant Award
The Contractor shall, at a minimum, utilize a National Institute of Standards and Technology Special Publication (NIST SP) 800-53 compliant security framework when selecting and implementing its security controls and shall maintain continuous compliance with 15 FY 2025-2026
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NIST SP 800-53 as it may be updated from time to time. The current version of NIST SP 800-53, Revision 5, is available online at https://csrc.nist.gov/pubs/sp/800/53/r5/upd1/final; updates will be available online at https://csrc.nist.gov/publications/sp800. b. Removeable Media Devices
All electronic files that contain Agency on Aging PSCI data must be encrypted when stored on any removeable media or portable device (i.e., USB thumb drives, floppies, CD/DVD, smart devices, tapes, etc.). PSCI must be encrypted, at a minimum, using FIPS 140-2 certified algorithm or successor standards, such as Advanced Encryption Standard (AES), with a 128bit key or higher. c. Patch Management
The Contractor shall apply security patches and upgrades and keep virus software up to date on all systems which PHI and other confidential information may be used.
d. Confidentiality Statement:

All people that will be working with the California Department of Aging and Agency on Aging PSCI must sign a confidentiality statement (Appendix C), that includes at a minimum, General Use, Security and Privacy Safeguards, Unacceptable Use, and
Enforcement Policies. The statement must be signed by all people prior to accessing the Agency on Aging PSCI. The statement must be renewed annually. The contractor shall retain each person's written confidentiality statement for Agency on Aging inspection for a period of six (6) years following contract termination. e. Transmission and Storage of PSCI:

All persons that will be working with Agency on Aging PSCI shall employ with FIPS 140-3 compliant encryption of PHI, at rest and in motion, unless it has been determined that such encryption is unreasonable and inappropriate based upon a risk assessment and equivalent alternative measures are in place and documented as such
f. Minimum Necessary:

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Only the minimum necessary amount of Agency on Aging PSCI required to perform necessary business functions applicable to the 16 FY 2025-2026
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terms of this Agreement may be used, disclosed, copied, downloaded, or exported.
g. Antivirus Software:

All workstations, laptops and other systems that process and/or store Agency on Aging PSCI must install and actively use a comprehensive anti-virus software solution with automatic updates scheduled at least daily.
h. Data Security:

Agency on Aging PSCI will be stored separately from other customers' data. Data will be stored and processed within the continental United States, and remote access to data from outside the continental United States will be prohibited. Data will be encrypted such that unauthorized parties are unable to read the data within the database/data repositories or any backups.
i. Mailing:

Mailings of Agency on Aging PSCI shall be sealed and secured from damage or inappropriate viewing of PSCI to the extent possible.

Mailings which include 500 or more individually identifiable records of Agency on Aging PSCI in a single package shall be sent using a tracked mailing method which includes verification of delivery and receipt, unless the prior written permission of Agency on Aging to use another method is obtained.

J. Security Officer:

The contractor shall designate a Security Officer to oversee its data security program who will be responsible for carrying out its privacy and security programs and for communicating on security matters with Agency on Aging.
k. Mitigation of Harmful Effects:

The Contractor shall mitigate, to the extent practicable, any harmful effect that is known to the contractor of a use or disclosure of PSCI and other confidential information in violation of the requirements of this Agreement.
m. Access to, and Accounting For, Disclosure of PSCI:

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The contractor shall document and make available to Agency on Aging or (at the direction of Agency on Aging) to an Individual such disclosures of Agency on Aging PSCI and information related to such disclosures necessary to respond to a proper request by the subject Individual for an accounting of disclosures of personal information as required by 45 CFR section 164.524 or any applicable state or federal law.

6. Employee Training
All persons who assist in the performance of functions or activities on behalf of the Agency on Aging, or access or disclose Agency on Aging PSCI, must complete information privacy and security training, located at https://aging.ca.gov/Inforrnation_security/ at least annually, at the contractor's expense. Each person who receives information privacy and security training must sign a certification, indicating the member's name and the date on which the training was completed. These certifications must be retained for a period of six (6) years following contract termination.

7. Employee Discipline:

Appropriate sanctions must be applied against persons who fail to comply with privacy policies and procedures or any provisions of these requirements, including termination of employment where appropriate.

8. Access to Practices, Books and Records
The Contractor shall make its internal practices, books, and records relating to the use and disclosure of PSCI on behalf of the Agency on Aging available to the Agency on Aging upon reasonable request.

9. Special Provision for SSA Data
In the Contractor receives data from or on behalf of Agency on Aging that was verified by or provided by the Social Security Administration (SSA Data) and is subject to an agreement between the Agency on Aging and SSA, the contractor shall provide, upon request by the Agency on Aging, a list of all employees and agents who have access to such data, including employees and agents of its agents, to Agency on Aging.

10. Breaches and Security Incidents
The contractor shall implement reasonable systems for the discovery and prompt reporting of any breach or security incident, and take the Area Plan Grant Award 18 FY 2025-2026
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following steps:
p. Notice to the Agency on Aging
The Contractor shall notify the Agency on Aging immediately by email or telephone of the discovery of:

1. Unsecured Agency on Aging PSCI if the Agency on Aging PSCI is reasonably believed to have been accessed or acquired by an unauthorized person.
ii. Any suspected security incident which risks unauthorized access to Agency on Aging PSCI and/or other confidential information. iii. Any intrusion or unauthorized access, use, or disclosure of Agency on Aging PSCI in violation of this agreement: or Iv. Potential loss of confidential data affecting this agreement v. Notice via email shall be made using the current CDA 1025 "Information Security Incident Report: form and shall include all information known at the time the incident is reported. The forms are available online at: https://aging.ca.gov/lnformation security/ v1. Upon discovery of a breach or suspected security incident, intrusion, or unauthorized access, use or disclosure of Agency on Aging PSCI, the Contractor shall:
a. Prompt corrective action to mitigate any risks or damages involved with the security incident or breach: and
b. Any action pertaining to such unauthorized disclosure is required by applicable Federal and State Laws and
regulations.
b. Investigation of Security Incident Breach
The contractor shall immediately investigate such security incident, breach, or unauthorized use or disclosure of Agency on Aging PSCI. c. Complete Report
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The contractor shall provide a complete report of the investigation to Agency on Aging within (10) working days of the discovery of the breach or unauthorized use or disclosure. The complete report must include an assessment of all known factors relevant to a 19 FY 2025-2026
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determination of whether a breach occurred under applicable federal and state laws. The report shall include a full, detailed corrective action plan including information on measures that were taken to halt and/or contain improper use or disclosure. If the Agency on Aging requests information in addition to this report, the contractor shall make reasonable efforts to provide the Agency on Aging with such information. Agency on Aging will review and approve or disapprove the contractor's determination of whether a breach occurred, whether the security incident or breach is reportable to the appropriate entities, if individual notifications are required, and the contractor's corrective action plan.
i. If the Contractor does not submit a complete report within the ten (10) working day time frame, the contractor shall request approval from the Agency on Aging within the ten (10) working timeframe for the complete report.
d. Notification of Individuals
If the cause of a breach is attributable to the contractor or its agents, the contractor shall notify individuals accordingly and shall pay all costs of such notifications as well as any costs associated with the breach. The notifications shall comply with applicable federal and state law. The Agency on Aging shall approve the time, manner, and content of any such notifications and their review and approval must be obtained before the notifications are made.
e. Responsibility for Reporting Breaches to Entities other than the Agency on Aging
If the cause of a breach of Agency on Aging PSCI is attributable to the contractor or its subcontractors, the contractor is responsible for all required reporting of the breach as required by applicable federal and state law.
f. Submission of Sample Notification to Attorney General:

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If notification to more than 500 individuals is required pursuant to California Civil Code section 1798.29, regardless of whether the contractor is considered only a custodian and/or non-owner of the Agency on Aging PSCI, the contractor shall, at its sole expense and at the sole election of the Agency on Aging, either:
i. Electronically submit a single sample copy of the security breach notification, excluding any personally identifiable information, to 20 FY 2025-2026
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the Attorney General pursuant to the format, content, and timeliness provisions of Section 1798.29, subdivision (e). The contractor shall inform the Agency on Aging Privacy Officer:

Hillaree Bennett, of the time, manner, and content of any such submissions prior to the transmission of such submissions to the Attorney General; or
ii. Cooperate with and assist the Agency on Aging in is submission of a sample copy of the notification to the Attorney General.

11. Contact Information
To direct communications to the above referenced Agency on Aging staff, the contractor shall initiate contact as indicated herein. Agency on Aging reserves the right to make changes to the contact information below by giving written notice to the contractor.

Agency on Aging Privacy Officer: Agency on Aging Information Security Officer:

Fresno-Madera Area Agency on Aging
2520 W. Shaw Ln. #101 A
Fresno-Madera Area Agency on Aging
2520 W. Shaw Ln. #101 A
Fresno, CA 93711 Fresno, CA 93711
Attn: Program Director, Hillaree Bennett
Email: [email protected] Attn: Executive Director, Jamie Sharma Email: [email protected]
Telephone: 559-319-0863 Telephone: 559-214-0299 ext. 500

13. Responsibility of Agency on Aging
The Agency on Aging agrees to not request the contractor use or disclose PSCI in any manner that would not be permissible under HIPPA and/or other applicable federal and/or state law.

14. Audits, Inspections, and Enforcement
a. Agency on Aging Right to Inspect
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From time to time, Agency on Aging may inspect the facilities, systems, books, and records of the contractor to monitor compliance with the safeguards required in the Information Confidentiality and Security Requirements (ICSR) section. The contractor shall promptly remedy any violation of any provision of this ICSR section. The fact that Agency on Aging inspects, or fails to inspect, or has the right to inspect, the contractor's facilities, systems, and procedures does not relieve the contractor of its responsibility to comply with this ICSR 21 FY 2025-2026
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section.
b. Notification to Agency on Aging in Event the Contractor is Subject to Other Audit:

If the contractor is the subject of an audit, compliance review, investigation, or any proceeding that is related to the performance of its obligations pursuant to this agreement or is the subject of any judicial or administrative proceeding alleging a violation of HIPAA, the contractor shall promptly notify the Agency on Aging unless it is legally prohibited from doing so.

15. Miscellaneous Provisions
a. Disclaimer:

Agency on Aging makes no warranty or representation that compliance by the contractor with this agreement will satisfy the contractor's business needs or compliance obligations. The contractor is solely responsible for all decisions made by the contractor regarding the safeguarding of Agency on Aging PSCI and other confidential information
b. Amendment:
i. Any provision of this agreement which conflicts with current or future applicable federal or state laws is hereby amended to conform to the provisions of those laws. Such amendment of this agreement hall be effective on the effective date of the laws necessitating it and shall be binding on the parties even though such amendment may not have been reduced to writing and formally agreed upon and executed by the parties.
ii. Failure by the contractor to take necessary actions required by amendments to this agreement shall constitute a material violation
c. Assistance in Litigation or Administrative Proceedings Area Plan Grant Award
The contractor shall make itself, its employees, and agents available to the Agency on Aging at no cost to Agency on Aging to testify as witnesses in the event of litigation or administrative proceedings being commenced against Agency on Agir)g, its director, officers, or employees based upon claimed violation of laws relating to security and privacy, and which involves inactions or actions by the 22 FY 2025-2026
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contractor (except where the contractor or its subcontractor, workforce employee, or agent is a named adverse party). d. No Third-Party Beneficiaries
Nothing in this agreement is intended to or shall confer upon any third person, any rights, or remedies whatsoever.
e. Interpretation
The terms and conditions in this agreement shall be interpreted as broadly as necessary to implement and comply with regulations and applicable laws. The parties agree that any ambiguity in the terms and conditions of this agreement shall be resolved in favor of a meaning that complies and is consistent with federal and state laws and regulations.
f. No Waiver of Obligations
No change, waiver, or discharge of any liability or obligation hereunder on any one or more occasions shall be deemed a waiver of performance of any continuing or other obligation or shall prohibit enforcement of any obligation on any other occasion.
g. Return or Destruction of Agency on Aging PSCI on Expiration or Termination
At expiration or termination of the contract, if feasible, the contractor shall return or destroy all Agency on Aging PSCI that the contractor still maintains in any form and retain no copies of such information. If return or destruction is not feasible, Agency on Aging and the contractor shall determine the terms and conditions under which the contractor may retain the PSCI.
h. Data Sanitization
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All Agency on Aging PSCI must be sanitized using NIST Special Publication 800-88 standard methods for data sanitization when the Agency on Aging PSCI is no longer needed.
i. Survival
If return or destruction of Agency on Aging PSCI is not feasible upon the completion or termination of the contract, the respective rights, and obligations of the contractor under this 23 FY 2025-2026
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I.

J.

Copyrights
Section shall survive the completion or termination of the contract between the contractor and the Agency on Aging. The contractor shall also limit further uses and disclosures of Agency on Aging PSCI to those purposes that make the return or destruction of the information infeasible.

1. If any material funded by the Agency on Aging is subject to copyright, the State reserves the right to copyright such material and the contractor agrees not to copyright such material, except as set forth in Article V section 1.2.

2. The contractor may request permission to copyright material by writing to the Director of Agency on Aging. The Director shall grant permission or give reason for denying permission to the contractor in writing within sixty (60) days of receipt of the request

3. If the material is copyrighted with the consent of Agency on Aging, the State reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, prepare derivative works, publish, distribute and use such materials, in whole or in part, and to authorize others to do so, provided written credit is given to the author.

4. The contractor certifies that it has appropriate systems and controls in place to ensure that State funds will not be used in the performance of work outlined within this agreement or the contract for the acquisition, operation, or maintenance of computer software in violation of copyright laws.

Rights in Data

1. The Contractor shall not publish or transfer any materials, as defined in Section J.2 of this Article, produced or resulting from activities supported by this Agreement without the express written consent of the Executive Director and/or Program Director of the Agency on Aging. That consent shall be given or the reasons for denial shall be given and any conditions under which it is given or denied within thirty (30) days after the written request is received by the Agency on Aging. The Agency on Aging may request a copy of the material for review prior to approval of the request.

This subsection is not intended to prohibit the Contractor from sharing identifying client information authorized by the participant or summary program information that is not client-specific.

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2. As used in this Agreement, the term "subject data" means writings, sound recordings, pictorial reproductions, drawings, designs or graphic representations, procedural manuals, forms, diagrams, workflow charts, equipment descriptions, data files and data processing or computer programs, and works of any similar nature (whether or not copyrighted or copyrightable) which are first produced or developed under this Agreement. The term does not include financial reports, cost analyses, and similar information incidental to contract administration.

3. Subject only to the provisions of Article V, Section H, Information Integrity and Security, and Article V, Section I, Copyrights, of this Agreement, the State and the Agency on Aging may use, duplicate, or disclose in any manner, and have or permit others to do so subject to State and federal law all subject data delivered under this Agreement.

K. Public Education and Information
(Please note: This differs from the 1118 service categories within the data dictionary that have the same names)
Public Education and Information (PE&I) falls into two categories:

1. Educational - materials that educate and inform an audience such as activity books, coloring books, brochures, and posters.

2. Promotional - material that promotes, supports, or enhances efforts and directly relates to the project objective such as key chains, onboard signs, mugs, pencils, magnets, and litter bags. The State of California and CDA does NOT allow CDA funds to be used for this purpose.

The Contractor shall assure that publications, press releases, paid and earned advertisements, outreach and media, media and kick-off events, educational materials and public notice conditions are met by ensuring that:

Materials published or transferred by the Contractor and financed with funds under this agreement shall include the following funding disclaimer:
"The materials or product were a result of a project funded by a contract with the California Department of Aging".

Contractors and subcontractors that produce educational materials that mention the CDA name (outside of the funding disclaimer) or use the Area Plan Grant Award 25 FY 2025-2026
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CDA logo must receive approval from the CDA Office of Communications prior to production. Subrecipients that produce PE&I materials must receive written approval from the CDA Office of Communications if the CDA is mentioned anywhere other than within the funding disclaimer, or if the CDA logo is used. Sub recipients should allow a minimum of ten (10) business days for approval; they should contact the CDA Office of Communications for assistance ([email protected]).

Contractors should also advise vendors that all materials used in the production of public outreach materials paid for with grant funds are the property of the Contractor, AAA, and the CDA (i.e., data, plates, digital files, camera-ready artwork, designs, concepts, photographs, video and audio). The Agency on Aging reserves the right to use materials developed by the Contractor, and/or subcontractor.

Questions regarding the inclusion, size or placement of the CDA logo should be directed to the CDA Office of Communications.

All documents produced must comply with Federal Acquisition Regulation, Section 508 which governs document accessibility.

L. S.W.A.G Ban
The contractor and its subcontractor shall comply with the Governor's Executive Order B-06-11, which bans expenditures on promotional and marketing items colloquially known as "S.W.A.G." or "Stuff We All Get." M. Advertising and Public Relations
The contractor shall assure that publications, press releases, paid and earned advertisements, outreach and media, media and kick-off events, educational materials and public notice conditions are met by ensuring that:

Materials published or transferred by the contractor and financed with funds under this agreement shall include the following funding disclaimer:
"The materials or product were a result of a project funded by a contract with the California Department of Aging".

Any materials that utilize the CDA logo or name (outside of the funding disclaimer), require approval by the CDA Office of Communications prior to publication and dissemination. The use of CDA logo and CDA mention outside of the funding disclaimer is at the discretion of the contractor. If the CDA Area Plan Grant Award 26 FY 2025-2026
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logo or CDA mention is used, the contractor shall email the draft language and materials a minimum of ten (10) business days in advance of publication and dissemination to [email protected]. gov and the appropriate CDA Program staff point of contact.

Language and materials submitted will be assessed in batches on the first and fifteenth of each month, with a minimum of ten (10) business days approval period.

N. Approval Requirements for Advertising and Public Relations This section further clarifies the approval requirements as outlined in ARTICLE V.K and V.M.

Approval Required:

Materials that use the CDA logo, including:
• Paid advertising
• Earned advertising
• Outreach materials
• Educational materials
• Media events
• Public notices
No Approval Required:
• Materials that only mention CDA in the funding disclaimer "The materials were funding by a contract with the California Department of Aging." Without using the CDA logo.
• Materials that do not mention the CDA name or use the CDA logo.

Social Media Posts
Approval Required:
• Social media posts that mention the CDA name or use the CDA logo.

No Approval Required:
• Social media posts that do not mention the CDA name or use the CDA logo, even if CDA funds are involved.
• Tagging @calaging on X, Facebook, or Linkedln is optional but encouraged to keep CDA informed about your organization's activities.

Specific Scenarios and Examples
• Paid advertisement in local newspaper - No approval is needed if the promotion includes the funding disclaimer without the CDA logo or mentioning CDA.

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• Public Notices - No approval is needed for public notices about Area Plan updates or RFPs that use template language but do not use CDA logo.
• Examples of materials requiring approval: Press releases, brochures, websites, flyers, invitations, presentations, and reports that mention the CDA name beyond the funding disclaimer language or use the CDA logo with or without other logos.

Submission Process
Submit language and materials needing approval to
[email protected].
• Review timeline: Typically, within ten (10) business days • Review dates: First and fifteenth of each month
• Urgent requests: Notify Office of Communications if expedited approval is needed.

Questions
• For questions about approval requirements email
[email protected].

0. Copyrights/Trademarks
The CDA reserves a royalty-free, non-exclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal or state government purposes the following:

1. The copyright/trademark in any work developed under a grant, sub grant or contract under a grant or sub grant.

2. Any right of copyright/trademark to which a contractor or subcontractor purchases ownership with grant funds.

P. Lobbying Certification
The Contractor, by signing this Agreement, hereby certifies to the best of his or her knowledge and belief, that:

1. No federally appropriated funds have been paid or will be paid, by or on behalf of the Contractor, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering of any cooperative agreement, and the extension, continuation, renewal, Area Plan Grant Award 28 FY 2025-2026
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amendment, or modification of any federal contract, grant, loan, or • cooperative agreement.

2. If any funds other than federally appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with this federal Agreement, grant, loan or cooperative agreement, the Contractor shall complete and submit Standard Form LLL, Disclosure Form to Report Lobbying, in accordance with its instructions.

3. The Contractor shall require that the language of this certification be included in the award documents for all subcontracts at all tiers (including contracts under grants, loans, and cooperative agreements which exceed $100,000) and that all subcontractors shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. This certification is a prerequisite for making or entering into this transaction imposed by 31 USC §1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Q. Conflict of Interest

1. The Contractor shall prevent employees, consultants, or members of governing bodies from using their positions for purposes including, but not limited to, the selection of subcontractors, that are, or give the appearance of being, motivated by a desire for private gain for themselves or others, such as family, business, or other ties. In the event that the Agency on Aging determines that a conflict of interest exists, any increase in costs associated with the conflict of interest may be disallowed by the Agency on Aging, and such conflict may constitute grounds for termination of the Agreement.

2. This provision shall not be construed to prohibit employment of persons with whom the Contractor's officers, agents, or employees have family, business, or other ties, so long as the employment of such persons does not result in a conflict of interest (real or apparent) or increased costs over those associated with the employment of any other equally qualified applicant, and such persons have successfully competed for employment with the other applicants on a merit basis.

R. Covenant Against Contingent Fees
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1 . The Contractor warrants that no person or selling agency has been employed or retained to solicit this Agreement. There has been no agreement to make commission payments in order to obtain this Agreement.

2. For breach or violation of this warranty, the Agency on Aging shall have the right to terminate this Agreement without liability or at its discretion to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such commission, percentage, brokerage, or contingency fee.

S. Facility Construction or Repair

1. This section applies only to Title Ill funds and not to other funds allocated to other Titles under the Older Americans Act.
a. When applicable for purposes of construction or repair of facilities, the Contractor shall comply with the provisions contained in the following and shall include such provisions in any applicable agreements with subcontractors:
i. Copeland "Anti-Kickback" Act [18 USC §874, 40 USC §3145] [29 CFR §3];
ii. Davis-Bacon Act [40 USC §3141 et seq.] [29 CFR §5]; 111. Contract Work Hours and Safety Standards Act [40 USC §3701 et seq.] [29 CFR §5, 6, 7, 8]; and
1v. Executive Order 11246 of September 14, 1965, entitled "Equal Employment Opportunity" as amended by Executive
Order 11375 of October 13, 1967, as supplemented in
Department of Labor Regulations [41 CFR §60].
b. Payments are not permitted for construction, renovation, alteration, improvement, or repair of privately-owned property which would enhance the owner's value of such property except where permitted by law and by the Agency on Aging.
c. When funding is provided for construction and non-construction activities, the Contractor must obtain prior written approval from the Agency on Aging before making any fund or budget transfers between construction and non-construction.

T. Grievance Process

1. The Contractor must establish a written grievance process for reviewing and attempting to resolve complaints of older individuals receiving services funded by this Agreement. At a minimum, the process shall Area Plan Grant Award 30 FY 2025-2026
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include all of the following:
a. Time frames within which a complaint will be acted upon. b. Written notification to the complainant of the results of the review, including a statement that the complainant may appeal to the Fresno-Madera Area Agency on Aging if dissatisfied with the results of the Contractor's review.
c. Confidentiality provisions to protect the complainant's rights to privacy. Only information relevant to the complaint may be released to the responding party without the older individual's consent.

2. The Contractor shall notify older individuals of the grievance process available to them by:
a. Posting notification of the process in visible and accessible areas, such as the bulletin boards in multipurpose senior centers. For areas in which a substantial number of older individuals are non-English speaking, the notification shall also be posted in the primary language of a significant number of older individuals.
b. Advising homebound older individuals of the process either orally or in writing upon the Contractor's contact with the individuals.

3. Complaints may involve, but not be limited to, any or all of the following:
a. Amount or duration of a service.
b. Denial or discontinuance of a service.
c. Dissatisfaction with the service being provided or with the service provider. If the complaint involves an issue of professional conduct that is under the jurisdiction of another entity, such as the California Medical Board or the State Bar Association, the complainant shall be referred to the proper entity.
d. Failure of the service provider to comply with any of the requirements set forth in CDA regulations or in this Agreement.

4. Nothing in this Article shall be construed as prohibiting older individuals from seeking other available remedies, such as presenting their complaints at an open meeting of the Contractor's governing board.

U. Disaster Plan

1. The Contractor shall prepare and maintain a disaster plan that ensures Area Plan Grant Award 31 FY 2025-2026
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provision of critical services to meet the emergency needs of consumers they are charged to serve during medical or natural disasters, such as earthquakes or floods, and make such plan available to the Agency on Aging upon request.

2. The Contractor shall provide annual disaster response training and a current list of community resources for all employees and volunteers, and maintain documentation of such training.

3. The Contractor shall designate a primary and a secondary emergency contact. Following an emergency or disaster, the Contractor's designated contact shall update the Agency on Aging with the Contractor's operational status.

4. The Contractor shall·complete Exhibit F, Service Provider Emergency Resource Information, included with this agreement, and advise the Agency on Aging whenever a change to this information occurs.

V. Community Focal Points
The Contractor acknowledges that the Agency on Aging has designated locations as Community Focal Points, as required by Title 22 CCR Article 3 §7302(a)(14), 45 CFR §1321.53(c), and OAA 2006 §306(a), which are attached as Appendix J, Community Focal Points List.

ARTICLE VI. FUNDS
A. Expenditure of Funds

1. The Contractor shall expend all funds received to perform services outlined within agreement.

2. Any reimbursement for authorized travel and per diem shall be at rates not to exceed those amounts paid by the State in accordance with the California Department of Human Resources' (CalHR) rules and regulations ..

3. In State:

Mileage/Per Diem (meals and incidentals)/Lodging
https://www.calhr.ca.gov/employees/pages/travel-reimbursements.aspx Out of State: http://hrmanual.calhr.ca.gov/Home/Manualltem/1/2201 This is not to be construed as limiting the contractor from paying any differences in costs, from funds other than those provided by the Agency on Aging, between the CalHR rates and any rates the contractor is Area Plan Grant Award 32 FY 2025-2026
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obligated to pay under other contractual agreements. No travel outside the state of California shall be reimbursed unless prior written authorization is obtained from the State. [SCM 3.17.2.A(4)] The contractor agrees to include these requirements in all subcontracts it enters into with subcontractors to provide services pursuance to this agreement.

4. Agency on Aging reserves the right to refuse payment to the contractor or disallow costs for any expenditure, as determined by the Agency on Aging to be: out of compliance with this agreement, unrelated or inappropriate to contract activities, when adequate supporting documentation is not presented, or where prior approval was required, but was either not requested or not granted.

B. Accountability for Funds

1. The Contractor shall maintain accounting records for funds received under the terms and conditions of this Agreement. These records shall be separate from those for any other funds administered by the Contractor, and shall be maintained in accordance with Generally Accepted Accounting Principles and Procedures and the Office of Management and Budget's Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. [2 CFR §200] [45 CFR §75]

2. The Contractor shall ensure that funding for services as outlined herein are managed and prorated monthly to ensure that adequate Older Americans Act funding is available to provide services through the ending date of this Agreement.

3. Funds made available under this Agreement shall supplement, and not supplant, any federal, State, or local funds expended by a State or unit of general purpose local government to provide Title Ill (excluding Title Ill E) and Title VII services.

C. Financial Management Systems
The Contractor shall meet the following standards for its financial management systems, as stipulated in 2 CFR §200.302 and 45 CFR §75.302:

1. Financial Reporting.

2. Accounting Records.

3. Complete Disclosure.

4. Source Documentation.

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5. Internal Control.

6. Budgetary Control.

7. Cash Management (written procedures).

8. Allowable Costs (written procedures).

D. Unexpended Funds

1. No later than December 23 of the Agreement year, the Contractor shall report to the Agency on Aging if any Older Americans Act funds will remain unexpended at the ending date of this Agreement.

2. The Agency on Aging shall request and receive from the Contractor release of Older Americans Act funds for an amount mutually agreed upon by both parties, not to exceed the estimated amount of unexpended funds. The Agency on Aging shall be reasonable in its request for funds and the Contractor shall not unreasonably withhold permission for release of funds.

3. The Agency on Aging retains all rights to reallocate released funds into other programs, projects, or activities.

4. Upon termination, cancellation, or expiration of this Agreement, or dissolution of the entity, the Contractor shall return to the Agency on Aging immediately upon written demand, any funds provided under this Agreement, which are not payable for goods or services delivered prior to the termination, cancellation, or expiration of this Agreement, or the dissolution of the entity.

E. Funding Contingencies

1. It is understood between the parties that this Agreement may have been written before ascertaining the availability or appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if this Agreement were executed after that determination was made.

2. This Agreement is valid and enforceable only if sufficient funds are made available to the State, and subsequently to the Agency on Aging, by the United States Government or the Budget Acts of the appropriate fiscal years for purposes of the contracted program(s). In addition, this Agreement is subject to any additional restrictions, limitations, or conditions enacted by the Congress or the Legislature that may affect the provisions, terms, or funding of this Agreement in any manner.

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F. Limitation of State Liability
Payment for performance by the Contractor shall be dependent upon the availability of future appropriations by the Legislature or Congress for the purposes of this Agreement and approval of an itemized budget. No legal liability on the part of the State or the Agency on Aging for any payment may arise under this Contract until funds are made available; the itemized budget is approved by the State; and the Contractor has received an executed Agreement.

G. Funding Reduction

1. If funding for any State or Agency on Aging fiscal year is reduced or deleted by the Department of Finance, Legislature, or Congress for the purpose of the services outlined within this agreement, the Agency on Aging shall have the option to either:
a. Terminate the Agreement pursuant to Section A.1 of Article XVII, Termination, of this Agreement; or
b. Offer a revision to the Budget to reflect the reduced funding authorized by the authority of this agreement.

2. In the event the Agency on Aging elects to offer a revised budget display(s), it shall be mutually understood by both parties that:
a. The Agency on Aging reserves the right to determine which programs, if any, shall be reduced.
b. Some programs may be reduced by a greater amount than others, and
c. The Agency on Aging shall determine at its sole discretion the amount that any or all of the programs shall be reduced for the applicable fiscal years.

H. Fiscal Provisions

1. The agreement must be approved prior to release and disbursement of any program funding included within these terms via the budget displays.

2. Upon release of an original or revised budget display, a separate budget for all programs affected shall be submitted electronically to the Agency on Aging's fiscal department, within 30 days of release.

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3. Budgets must be approved by the Agency on Aging's fiscal department prior to any disbursement of funding.

4. Agency on Aging cannot disburse funds until the contract agreement is fully executed.

ARTICLE VII. BUDGET AND BUDGET REVISION
A. The Contractor shall be reimbursed for expenses only as itemized in the approved budget with the exception of line item budget transfers as noted in Section E of this Article and shall not be entitled to reimbursement for these expenses until this Agreement is approved and executed by the Agency on Aging. The approved Contractor's budget is hereby incorporated by reference into this Agreement as a part of Exhibit B.

B. The final date to submit a budget revision to the Agency on Aging for this Agreement is March 15, 2026.

C. Indirect Costs

1. The maximum reimbursement amount allowable for indirect costs is fifteen percent (15%) of the Contractor's Modified Total Direct Costs (MTDC), excluding in-kind contributions and nonexpendable equipment.

Indirect costs shall not exceed fifteen percent (15%) of the Contractor's MTDC per funding category.

2. The contractor requesting reimbursement for indirect costs exceeding the maximum fifteen percent (15%) shall retain on file an approved negotiated indirect cost rate or cost allocation plan.

3. Indirect costs exceeding the fifteen percent (15%) maximum may be budgeted as in-kind for purposes of meeting matching requirements in Title Ill and Title VII programs only. Contractors must receive prior approval from the federal awarding agency, through the Agency on Aging with approval from the California Department of Aging, prior to budgeting the excess indirect costs as in-kind.

4. For major Institutes of Higher Education and major nonprofit organizations, indirect costs must be classified within two broad categories: "Facilities" and "Administration." "Facilities" is defined as depreciation on buildings, equipment and capital improvement, interest on debt associated with certain buildings, equipment and capital improvements, and operations and maintenance expenses.
"Administration" is defined as general administration and general expenses such as the director's office, accounting, personnel and all other types of expenditures not listed specifically under one of the Area Plan Grant Award 36 FY 2025-2026
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subcategories of "Facilities" (including cross allocations from other pools, where applicable). [2 CFR 200.414(a)] [45 CFR §75.414(a)] D. Program Specific Funds

1. Program Income
a. Program Income must be reported and expended under the same terms and conditions as the program funds from which it is generated.
b. Program Income must be used to pay for current allowable costs of the program in the same fiscal year that the income was earned (except as noted in Section D.1.d of this Article).
c. For Title Ill B, Ill C, Ill D, Ill E, VII Ombudsman, and VII Elder Abuse Prevention, Ombudsman Citation Penalties Account, Licensing and Certification Program Funds, Skilled Nursing Facility Quality and Accountability Funds, CARES Act, Elder Justice Act, and Older Californians Act. Program Income must be spent before contract funds (except as noted in Section D.1.d of this Article) and may reduce the total amount of contract funds payable to the Contractor. d. Program Income may not be used to meet the matching
requirements of this Agreement.
e. Program Income must be used to expand baseline services. f. If as a result of advanced funds, the project earns interest on funds awarded by the Agency on Aging, that interest shall be identified as income to the program and used for program expenditures, with full documentation on file for all programs.

2. One-Time-Only (OTO) Funds
a. OTO Funds, if any, are non-transferable between funding sources.

This means that OTO funds can only be used in the program in which they were accrued.
b. Titles Ill and VII federal program OTO funds shall only be used for the following purposes:

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1. Home and community-based projects that are approved in advance by the California Department of Aging, and are
designed to address the unmet needs of the eligible service population identified in the Area Plan.
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development or enhancement of a comprehensive and
coordinated system of services as defined in 45 CFR
§1321.53(a)(b).
iii. OTO funds can be used to maintain or increase baseline services; however, the Contractor shall assure that services funded with OTO funds will not create an expectation of service delivery beyond the current Contract period. Expenditures for baseline services do not require advance approval from the California Department of Aging.
c. NSIP OTO funds shall only be used to purchase food used in the Elderly Nutrition Program.

E. Line Item Budget Transfers
The Contractor may transfer Agreement funds between line items under the following terms and conditions:

1. The Contractor shall obtain prior approval from the Agency on Aging for any line item transfer of funds that exceeds ten percent (10%) of the total budget for each funding source, and submit a revised budget to the Agency on Aging.

2. The Contractor shall maintain a written record of all budget changes and clearly document line item budget changes. The record shall include the date, amount, and purpose of the transfer. This record shall be available to the Agency on Aging upon request and shall be maintained in the same manner as all other financial records.

F. Matching Contributions
1 . "Matching Contributions" is defined in Article I, Section H. a. Cash and/or in-kind contributions may count as match, if such contributions are used to meet program requirements.
b. Any matching contributions (cash or in-kind) must be verifiable from the records of the Contractor or subcontractor.
c. Matching contributions must be used for allowable costs in accordance with the Office of Management and Budget cost principles.

2. Minimum matching contributions for Older Americans Act funded grants awarded by the Fresno-Madera Area Agency on Aging are determined as follows:

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a. Title Ill B Supportive Services (not including Ombudsman), Title Ill C1 Congregate Nutrition, and Title Ill C2 Home-Delivered Nutrition is forty percent (40%).
b. Title Ill E Family Caregiver Support Program is thirty percent (30%). c. Long-Term Care Ombudsman Program; Title VII Elder Abuse Prevention; Title Ill D Health Promotion-Evidence Based: No Match Required

3. Minimum matching requirements are calculated on net costs, which are total costs less program income, non-matching contributions, and State funds.

4. Matching contributions generated in excess of the minimum required are considered overmatch.

ARTICLE VIII. PAYMENT
A. The Contractor shall prepare and submit a monthly expenditure report, as indicated in Appendix E, Required Reports and Due Dates, by the 15th of each month to the Agency on Aging, unless otherwise specified by the Agency on Aging. The report shall include all costs and funding sources for the month prior.

B. The Agency on Aging shall review the Contractor's report to ensure compliance with the approved Agreement budget.

C. Depending upon funding availability, the Agency on Aging shall make monthly reimbursement payments to the Contract as specified in Appendix E, Required Reports and Due Dates, of this Agreement. The Agency on Aging shall pay the Contractor a total not to exceed the amount shown on page one (1) of this Agreement.

D. The Agency on Aging may withhold payment if the Agency on Aging determines that the Agreement with the Contractor is at-risk, as described in Appendix F, Sanction Policy.

E. The Agency on Aging shall be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. Payments made after a decision to withhold funds or terminate the Agreement will be governed by Article XVII, Termination.

F. The Agency on Aging may require financial reports more frequently than indicated in Section A of this Article or more detail (or both), upon written notice to the Contractor, until such time as the Agency on Aging determines that the financial management standards are met.

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G. Closeout

1. Contractor is required to submit the Financial Closeout Report for this Agreement and Fixed Assets Acquired through Grants with the Fresno­ Madera Area Agency on Aging (FMAAA 32) to the Agency on Aging by April 15, 2026. All contractors are required to submit Program Property Inventory Certification annually, at the time of closeouts, to [email protected] or as instructed by FMAAA. If Agreement is terminated or cancelled prior to June 30, 2026, the Financial Closeout Report and FMAAA 32 shall be submitted to the Agency on Aging within fifteen (15) days of termination or cancellation of the Agreement.

ARTICLE IX. SUBCONTRACTS
A. The Contractor must obtain approval from the Agency on Aging prior to awarding any subcontracts for services contracted in this Agreement.

B. The Contractor shall not obligate funds for this Agreement in any subcontracts for service beyond the ending date of this Agreement.

C. The Contractor shall have no authority to contract for, or on behalf of, or incur obligations on behalf of the State of California or the Agency on Aging.

D. The Contractor shall maintain on file copies of subcontracts, memorandums, and/or Letters of Understanding which shall be made available for review at the request of the Agency on Aging.

E. The Contractor shall require language in all subcontracts to require all subcontractors to comply with all applicable State and federal laws.

F. The Contractor shall require its subcontractors under this Agreement, other than units of local government which are similarly self-insured, to maintain adequate insurance coverage for general liability, Workers Compensation liabilities, and if appropriate, automobile liability including non-owned automobile and professional liability, and further, the Contractor shall require all of its subcontractors to hold the Contractor harmless. The subcontractor's Certificate of Insurance for general and automobile liability shall also name the Contractor, not the Agency on Aging, as the certificate holder and additional insured. The Contractor shall maintain Certificates of Insurance for all of its subcontractors.

G. The Contractor shall require language in all subcontracts to require all subcontractors to indemnify, defend, and save harmless the Agency on Aging, its officers, agents, and employees from any and all claims and losses accruing to or resulting from any contractors, subcontractors, suppliers, laborers, and any other person, firm, or corporation furnishing or supplying Area Plan Grant Award 40 FY 2025-2026
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work services, materials, or supplies in connection with any activities performed for which funds from this Agreement were used and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be injured or damaged by the subcontractor(s) in the performance of this Agreement.

H. The Contractor shall ensure that the subcontractor will complete all reporting and expenditure documents requested by the Agency on Aging. These reporting and expenditure documents shall be sent to the Contractor in a timely manner and at intervals as determined by the Agency on Aging.

I. The Contractor shall require all subcontractors to maintain adequate staff to meet the subcontractor's agreement with the Contractor. This staff shall be available to the California Department of Aging and the Agency on Aging for training and meetings, which the California Department of Aging or the Agency on Aging may find necessary from time to time.

J. If a private non-profit corporation, the subcontractor shall be in good standing with the Secretary of State of California and shall maintain that status throughout the term of the Agreement.

K. In the case of small contracts, not over $100,000 in the aggregate, the contractor may need only obtain price or rate quotations from a number of qualified sources and informally select the source with which to contract or obtain the purchase. [22 CCR 7352(g).] Although a competitive process is not required, a Pre-Award Review is required for small contracts with for-profit entities, as follows:

1. Pre-Award Review: Prior to informally selecting the for-profit entity with which to contract or obtain the purchase, the AAA shall submit the following to CDA for review and approval for small contracts (under $100,000 in the aggregate):
a. Documentation that the aggregate value of the contract with any entity is less than $100,000.
b. A completed CDA 2000 (Conflict of Interest Disclosure Form) that discloses whether a potential or actual conflict of interest exists. c. Copies of the price or rate quotations received from qualified sources on individual bidder letterhead.

2. The Agency on Aging will provide a determination letter within fifteen (15) days of receipt of all required documentation confirming that the contractor has satisfied the requirements of a noncompetitive award to a Area Plan Grant Award 41 FY 2025-2026
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for-profit entity or will provide detail as to the requirement(s) that have not been met.

3. The AAA shall maintain all of the following for a period of three years after final payments are made and all other pending matters are closed:
1) Copies of all approved bids or proposals and any amendments or changes thereto.
2) A statement of the criteria used to approve awards.
3) Copies of the award documents and contracts entered into pursuant to Section 7364.
4) Other information as requested by 45 CFR 92.36(b), [CCR Title II, Section 7352(h) as well as CDA's determination letter.

4. Because "requirements" under a particular contract likely have distinct and itemized values, considering these distinct values together likely provides the most reasonable way of viewing the meaning of "aggregate" for purposes of determining whether the small contract procurement procedures may be used for a particular contract under 22 CCR 7352 (g).

As such, aggregate likely means the combined total estimated value of each requirement for a particular contract. This would require the contractor to assess its known contract requirements in the planning phase and estimate the value of each requirement. If those requirements in the aggregate are not more than $100,000, the small contract procedures may be used.

L. Contracts over $100,000 in the aggregate for any entity must follow an open and competitive process [22 CCR 7352].

The Contractor shall, prior to the awarding of a subcontract to any for-profit entity, submit the following to Agency on Aging for review and approval:

1. The Request for Proposal (RFP) or Invitation for Bid. [22 CCR 7362(a)(1)].

2. All bid proposals received. [22 CCR 7362(a)(2)].

3. The proposal or bid evaluation documentation, along with the AAA's rationale for awarding the contract to a for-profit entity. [22 CCR 7362(a)(3)].

4. Description and documentation of dissemination of
information concerning the RFP to elicit adequate
competition. [22 CCR7356].

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M. The Agency on Aging will provide a determination letter within fifteen (15) days of receipt of all required documentation confirming that the Contractor has satisfied the requirements of a competitive award to a for-profit entity or will provide details as to the requirement(s) that have not been met. The Contractor must maintain all documentation on file that supports a competitive award to a for-profit entity, as well as the Agency on Aging's determination letter. Where a program may be contracted to a for-profit organization, the Contractor should include in its contract with the for-profit entity, a requirement for performance of a program specific audit of the contracted program by an independent audit firm.

N. The contractor shall refer to 2 CFR 200.331, Subpart D-Subrecipient and Contractor Determinations and 45 CFR 75.351, Subpart D-Subrecipient and Contractors Determinations in making a determination if a subcontractor relationship exists. If such a relationship exists, then the contractor shall follow the procurement requirements in the applicable Office of Management and Budgets (0MB) Circular.

0. The Contractor shall utilize procurement procedures as follows:

1. The Contractor shall obtain goods and services through open and competitive awards. Each contractor shall have written policies and procedures, including application forms, for conducting an open and competitive process, and any protests resulting from the process.

2. For goods and services purchased with Title Ill or Title VII funds, the procurement procedures must include, at a minimum, the requirements set forth in 22 CCR 7352. The only exceptions are contained in 22 CCR 7360(a) and 22 CCR 7360(d). The Contractor issuing a noncompetitive award must comply with 22 CCR 73600 (b)-(d).

ARTICLE X. RECORDS AND REPORTS
A. Records

1. The Contractor shall maintain complete records which shall include, but not be limited to, accounting records, contracts, agreements, a reconciliation of the Financial Closeout Report to the audited financial statements, and a summary worksheet identifying the results of performing audit resolution of its subcontractors in accordance with Article XIV, Audit Requirements, of this Agreement. This includes the following: Letters of agreement, insurance documentation, Memorandums and/or Letters of Understanding, patient or client records, and electronic files of its activities and expenditures hereunder in a form satisfactory to the Agency on Aging. All records pertaining this Agreement must be Area Plan Grant Award 43 FY 2025-2026
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made available for inspection and audit by the Agency on Aging or its duly authorized agents, at any time during normal business hours.

2. All such records, including confidential records, must be maintained and made available by the Contractor as follows:
a. Until an audit of the April 1, 2025 through March 31, 2026 period of expenditures has occurred and an audit resolution has been issued or unless otherwise authorized in writing by the Agency on Aging or the California Department of Aging's Audit and Risk Management Branch;
b. For such longer period, if any, as is required by applicable statute, by any other clause of this Agreement, or by Sections 3 and 4 of this Article; and
c. For such longer period as the Agency on Aging or the State deems necessary.

3. If this Agreement is completely or partially terminated, the records relating to the work terminated shall be preserved and made available for the same periods as in Sections A.2.a through A.2.c of this Article. The Contractor shall ensure that any resource directories and all client records remain the property of the Agency on Aging upon termination of this Agreement, and are returned to the Agency on Aging or transferred to another contractor as instructed by the Agency on Aging.

4. In the event of any litigation, claim, negotiation, audit exception, or other action involving the records, such records shall be maintained and kept available until every action has been cleared to the satisfaction of the Agency on Aging and the State and so stated in writing to the Contractor.

5. Adequate source documentation of each transaction shall be maintained relative to the allowability of expenditures reimbursed by the Agency on Aging under this Agreement. Source documentation includes, but is not limited to: vendor invoices, bank statements, cancelled checks, bank/credit card statements, contracts and agreements, employee time sheets, purchase orders, indirect cost allocation plans.

6. All records containing confidential information shall be handled in a confidential manner in accordance with the requirements for information integrity and security, and in accordance with guidelines set forth in this section. After the authorized period has expired, confidential records shall be shredded and disposed of in a manner that will maintain confidentiality.

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B. Reports

1. The Contractor shall prepare and submit fiscal and performance reports as designated in Appendix E, Required Reports and Due Oates. Reports shall be submitted on forms in a format approved by the Agency on Aging.

2. The Contractor shall assure that all financial and program data submitted to the Agency on Aging are timely, complete, accurate, and verifiable.

3. If supporting documentation is required as stated in Article XIV, Audit Requirements, all such documentation must accompany the monthly expenditure report.

4. All Program Income received by the Contractor shall be included on the monthly expenditure report, and expenditures supported by Program Income shall be stated in the appropriate column. Program Income shall be tracked on a "first in-first out" method. Unspent Program Income shall not exceed the equivalent of thirty (30) days average Program Income.

5. The Contractor shall cross-train staff on program data collection and reporting requirements in the event of planned or unplanned prolonged absences to ensure timely and accurate submission of data.

6. Upon request, the Contractor will provide information and supporting documentation on any activities funded in-part or in-whole with the supplement funding.

ARTICLE XI. PROPERTY
A. Unless otherwise provided for in this Article, property refers to all assets used in operation of this Agreement.

1. Property includes land, buildings, improvements, machinery, vehicles, furniture, tools, intangibles, etc.

2. Property does not include consumable office supplies such as paper, pencils, toner cartridges, file folders, etc.

B. Property acquired under this Agreement, which meets any of the following criteria, is subject to the reporting requirements:

1. Has a normal useful life of at least one (1) year and has a unit acquisition cost of at least $500 (a desktop or laptop setup is considered a unit, if purchased as a unit).

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2. All computing devices, regardless of cost (including, but not limited to, workstations, servers, laptops, personal digital assistants, notebook computers, tablets, smartphones, and cellphones).

3. All Portable electronic storage media, regardless of cost (including but not limited to, thumb/flash drives and portable hard drives).

C. Intangibles are property which lack physical substance but give valuable rights to the owner. Examples of intangible property include patents, copyrights, leases, and computer software. By contrast, hardware consists of tangible equipment (e.g., computer printer, terminal, etc.). Costs include all amounts incurred to acquire and to ready the intangible asset for its intended use.

Typical intangible property costs include the purchase price, legal fees, and other costs incurred to obtain title to the asset.

D. Equipment/Property with per unit cost over $500 or any computing devices, regardless of cost, requires justification from the Contractor and approval from the California Department of Aging and the Agency on Aging. The Contractor must submit a detailed listing of planned Equipment/Property purchases in its budget to the Agency on Aging ( Schedule of Program/Site Supplies and Equipment Purchases, page 4 of Exhibit B, Budget). Please note an approved budget is not approval for equipment purchases. The Agency on Aging will notify the Contractor when the California Department of Aging has rendered an approval decision.

E. The Contractor shall report property acquired with funds provided under this Agreement to the Agency on Aging:

1. Title Ill B, Title Ill C, and Title VII (b): On the Monthly Report of Expenditures and Donations Revenue for the month in which the property was acquired.

2. Title Ill E: On the Title Ill E Monthly Report of Expenditures (for the Family Caregiver Support Program) for the month in which the property was acquired.

3. Long-Term Care Ombudsman Program: On the Budget
Summary/Monthly Expenditure Report and Request for Funds, Special Deposit Fund (SDF) & Skilled Nursing Facility Quality & Accountability Fund (SNFQAF) (CDA-OMB-300) for the month in which the property was acquired.

F. The Contractor shall attach receipts for the property and a list of the following information for each item of property acquired: Date acquired; complete Area Plan Grant Award 46 FY 2025-2026
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description; model number; serial number (if applicable); cost or other basis of valuation; fund source; and specific location of the property.

G. The Contractor shall maintain a cumulative inventory, including the Asset Tag number and all information required by Section F of this Article, of all property furnished or purchased by the Contractor with funds awarded under the terms of this Agreement or any predecessor agreement for the same purpose.

H. The Contractor shall affix the Asset Tag provided by the Agency on Aging to tangible property upon receipt of the asset tag from the agency, which identifies the property as State of California property. The Contractor shall enter the Asset Tag number on the cumulative inventory records maintained by the Contractor for this Agreement.

I. The Contractor shall conduct an annual physical inventory of all property furnished or purchased by the Contractor with funds awarded under the terms of this Agreement or any predecessor agreement for the same purpose, and submit Fixed Assets Acquired through Grants with the Fresno-Madera Area Agency on Aging (FMAAA 32) with the annual Financial Closeout Report to the Agency on Aging. Corresponding reconciliation must be kept on file and available for review by the Agency on Aging.

J. Prior to disposal of any property purchased by the Contractor or subcontractor with funds from this Agreement or any predecessor Agreement, the Contractor must obtain approval from the California Department of Aging, through the Agency on Aging, for all reportable property as defined in Section B of this Article. The Contractor shall submit a Request to Dispose of Property (FMAAA 248) to the Agency on Aging to request disposal of property.

Disposition, which includes sale, trade-in, discarding, or transfer to another agency, may not occur until approval is provided by the California Department of Aging and the Agency on Aging notifies the Contractor of the State's instructions for disposition of property (CDA 248) to [email protected] Once property has been disposed as per the State's authorization and instructions, the item(s) shall be removed from the Contractor's inventory report. Property is not to be disposed of until both the CDA 248 and STD 152 have been approved by CDA. Contractor will be liable for repayment of purchase price of equipment if Contractor disposes of equipment without prior approval from Agency on Aging and CDA.

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assistants, cell or smart phones, multi-function printers, and laptops. The Contractor must attach documentation of sanitation of such devices to the Request to Dispose of Property (FMAAA 248) requesting property disposal.

L. Any loss, damage, or theft of equipment shall be investigated and fully documented, and the Contractor shall promptly notify the Agency on Aging and shall provide copies of investigative documentation and police reports as requested by the California Department of Aging. In addition, the Contractor shall complete a Request to Dispose of Property (FMAAA 248) and provide it to the Agency on Aging.

M. The State reserves title to all property purchased or financed with funds provided through the Agency on Aging that is not fully consumed in the performance of this Agreement, including property acquired with grant funds, matching funds, monetary donations, and in-kind donations as entered on the budget, budget revisions, and/or closeout report for this Agreement, unless otherwise required by federal law or regulations.

N. The Contractor shall exercise due care in the use, maintenance, protection, and preservation of such property during the period of the project, and shall assume responsibility for replacement or repair of such personal property during the period of the project and until the Contractor has complied with all written instructions from the Agency on Aging regarding the final disposition of the property.

0. In the event of the Contractor's dissolution, or upon termination of this Agreement, the Contractor shall provide a final property inventory to the Agency on Aging. The Agency on Aging reserves the right to require the Contractor to transfer such property to another entity, or to the Agency on Aging.

To exercise the above right, no later than one hundred twenty (120) days after P. termination of this Agreement or notification of the Contractor's dissolution, the AAA will issue specific written disposition instructions to the Contractor.

Q. The Contractor shall use the property for the purpose for which it was intended under this Agreement.

R. The Contractor shall not use equipment or supplies acquired under this Agreement with federal and/or State monies for personal gain or to usurp the competitive advantage of a privately-owned business entity.

S. If purchase of property is a reimbursable item, the property to be purchased will be specified on an approved Budget.

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T. The Contractor shall include the provisions contained in this Article in all its subcontracts awarded under this Agreement.

ARTICLE XII. ACCESS
A. The Contractor shall provide access to the Agency on Aging, federal or State contracting agency, Bureau of State Audits, the Comptroller General of the United States, or any of their duly authorized federal or State representatives to any books, documents, papers, and records of the Contractor or subcontractor which are directly pertinent to this specific Agreement for the purpose of an audit, examination, excerpts, and transcriptions. The Contractor shall include this requirement in its subcontracts.

ARTICLE XIII. MONITORING AND EVALUATION
A. Welfare and Institution Code (WIG) (Division 8.5 Mello-Granlund Older Californians Act [9000 - 9757.5] Chapter 2. California Department of Aging [9100-9118.5] Article 1. General provisions [9100-9114] Section 9102 (a)) states that the State Unit of Aging shall administer all programs under the Older Americans Act of 1965, as amended, and this division, including providing ongoing oversight, monitoring, and service quality evaluation to ensure that service providers are meeting standards of service performance established by the department.

The Agency on Aging conduct onsite/remote monitoring visits to ensure that the contractor(s) are in compliance with all federal and State laws, regulations, policies, contracts or grant agreements (Administrative); Performance goals are achieved (Program); and Federal awards are used for authorized purposes (Fiscal). Comprehensive onsite/remote assessments are conducted at a minimum once every two years as resources permit.

B. Authorized State representatives and the Agency on Aging shall have the right to monitor and evaluate the Contractor's administrative, fiscal and program performance pursuant to this Agreement. Said monitoring and evaluation may include, but is not limited to, administrative processes, fiscal, data and procurement components. This will include policies, procedures, procurement, audits, inspections of project premises, interviews of project staff and participants, and when applicable, inspection of food preparation sites.

C. The Contractor shall cooperate with the State and the Agency on Aging in the monitoring and evaluation processes, which include making any administrative, program and fiscal staff available during any scheduled process.

D. The Contractor shall monitor contracts and subcontracts to ensure compliance with laws, regulations, and the provisions of contracts that may have a direct and/or material effect on each of its Agency on Aging funded programs.

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'
E. The Contractor is responsible for maintaining supporting documentation including financial and statistical records, contracts, subcontracts, monitoring reports, and all other pertinent records until an audit has occurred and an audit resolution has been issued or unless otherwise authorized in writing by CDA or the Agency on Aging.

F. Review, approve, and monitor its subcontractor budgets and expenditures and any subsequent amendments and revision to budgets, To the extent feasible, ensure that all budgeted funds are fully expended by the end of each fiscal year.

ARTICLE XIV. AUDIT REQUIREMENTS
A. General

1. Any duly authorized representative of the federal or State government, which includes but is not limited to the State Auditor, CDA Staff, the Agency on Aging, and any entity selected by the State to perform inspections, shall have the right to monitor and audit Contractor and all subcontractors providing services under this Agreement through on-site inspections, audits, and other applicable means the State determines necessary. In the event that CDA is informed of an audit by an outside federal or State government entity affecting the Contractor, CDA and/or the Agency on Aging will provide timely notice to the Contractor.

2. Contractor shall make available all reasonable information necessary to substantiate that expenditures under this agreement are allowable and allocable, including, but not limited to accounting records, vendor invoices, bank statements, cancelled checks, bank/credit card statements, contracts and agreements, employee time sheets, purchase orders, indirect cost allocation plans. Contractor shall agree to make such information available to the federal government, the State, the Agency on Aging, or any of their duly authorized representatives, including representatives of the entity selected by State to perform inspections, for examination, copying, or mechanical reproduction, on or off the premises of the appropriate entity upon a reasonable request.

3. All agreements entered into by Contractor and subcontractors with audit firms for purposes of conducting independent audits under this Agreement shall contain a clause permitting any duly authorized representative of the federal or State government and the Agency on Aging access to the supporting documentation of said audit firm(s).

4. The Contractor shall cooperate with and participate in any further audits which may be required by the State, including CDA and Agency on Aging fiscal and compliance audits.

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B. CDA Fiscal and Compliance Audits

1. The CDA Audits and Risk Management Branch shall perform fiscal and compliance audits of Contractors in accordance with Generally Accepted Government Auditing Standards (GAGAS) to ensure compliance with applicable laws, regulations, grants, and contract requirements.

2. The CDA fiscal and compliance audits may include, but not be limited to, a review of:
a. Financial closeouts (2 CFR §200.1 and 45 CFR §75.2). b. Internal controls (2 CFR §200.303 and 45 CFR §75.303). c. Allocation of expenditures (2 CFR §200.1 and 45 CFR §75.2). d. Allowability of expenditures (2 CFR §200.403 and 45 CFR §75.403). e. Equipment expenditures and approvals, if required (2 CFR §200.439 and 45 CFR §75.439).

C. Contractor Single Audit Reporting Requirements

1. Contractors that expend $750,000 or more in federal funds shall arrange for an audit to be performed as required by the Single Audit Act of 1984, Public Law 98-502; the Single Audit Act Amendments of 1996, Public Law 104-156; 2 CFR §200.501 to 200.521; and 45 CFR §75.501 to

75.521. A copy shall be submitted to the Agency on Aging's physical address:

Fresno-Madera Area Agency on Aging
2520 West Shaw Lane, Suite 101A
Fresno, CA 93711

2. The copy shall be submitted within thirty (30) days after receipt of the auditor's report or nine (9) months after the end of the audit period, whichever occurs first, or unless a longer period is agreed to in advance by the cognizant or oversight agency.

3. For purposes of reporting, the Contractor shall ensure that State-funded expenditures are displayed discretely along with the related federal expenditures in the single audit report's "Schedule of Expenditures of Federal Awards" (SEFA) under the appropriate Catalog of Federal Domestic Assistance (CFDA) number as referenced in Section L of this Article.

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4. For State contracts that do not have CFDA numbers, the Contractor shall ensure that the State-funded expenditures are discretely identified in the "Schedule of Expenditures of Federal Awards" by the appropriate program name, identifying Agency on Aging grant/contract number, and as passed-through the California Department of Aging.

D. The Contractor shall perform a reconciliation of the "Financial Closeout Report" to the audited financial statements, single audit, and general ledgers. The reconciliation shall be maintained and made available for Agency on Aging and CDA review.

E. Contractor Resolution of Contractor's Subrecipients
The Contractor shall have the responsibility for resolving its contracts with subcontractors to determine whether funds approved under this Agreement are expended in accordance with applicable laws, regulations, and provisions of contracts or agreements. The Contractor shall, at a minimum, perform Contract Resolution with fifteen (15) months of the "Financial Closeout Report."
F. The Contractor shall ensure that subcontractor single audit reports meet 2 CFR §200 and 45 CFR §75, Subparts F-Audit Requirements.

G. Contract resolution includes:

1. Ensuring that subcontractors expending $750,000 or more in federal awards during the subcontractor's fiscal year have met the audit requirements of 2 CFR §200.501-200.521 and 45 CFR §75.501-75.521.

2. Issuing a management decision on audit findings within six (6) months after receipt of the subcontractor's single audit report and ensuring that the subcontractor takes appropriate and timely corrective action;

3. Reconciling expenditures reported to the Agency on Aging to the amounts identified in the single audit or other type of audit, if the Contractor was not subject to the single audit requirements. For a Contractor who was not required to obtain a single audit and did not obtain another type of audit, the reconciliation of expenditures reported to the Agency on Aging must be accomplished through performing alternative procedures (e.g., risk assessment [2 CFR §200.331 and 45 CFR §75.352]; documented review of financial statements; and documented expense verification, including match; etc.).

H. When alternative procedures are used, the Contractor shall perform financial management system testing which provides, in part, for the following:

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1. Accurate, current, and complete disclosure of the financial results of each federal award or program.

2. Records that identify adequately the source and application of funds for each federally funded activity.

3. Effective control over, and accountability for, all funds, property, and other assets to ensure these items are used solely for authorized purposes.

4. Comparison of expenditures with budget amounts for each federal award.

5. Written procedures to implement the requirements of 2 CFR §200.305.

6. Written procedures for determining the allowability of costs in accordance with 2 CFR §200 and 45 CFR §75, Subparts E-Cost Principles. [2 CFR §200.302 and 45 CFR §75.302]

7. The Contractor shall document system and expense testing to show an acceptable level of reliability, including a review of actual source documents.

8. Determining whether the results of the reconciliations performed necessitate adjustment of the Contractor's own records.

I. The Contractor shall ensure that subcontractor single audit reports meet 2 CFR §200 and 45 CFR §75, Subparts F -Audit Requirements:

1. Performed timely: Not less frequently than annually and a report submitted timely. The audit is required to be submitted within thirty (30) days after receipt of the auditor's report or nine (9) months after the end of the audit period, whichever occurs first. [2 CFR §200.512 and 45 CFR §75.512]

2. Properly procured: Use procurement standards for auditor selection. [2 CFR §200.509 and 45 CFR §75.509]

3. Performed in accordance with Generally Accepted Government Auditing Standards. [2 CFR §200.514 and 45 CFR §75.514]

4. All inclusive: Includes an opinion (or disclaimer of opinion) of the financial statements; a report on internal control related to the financial statements and major programs; an opinion (or disclaimer of opinion) on compliance with laws, regulations, and the provisions of contracts; and the schedule of findings and questioned costs. [2 CFR §200.515 and 45 CFR §75.515] Area Plan Grant Award 53 FY 2025-2026
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5. Performed in accordance with provisions applicable to this program as identified in 2 CFR §200, and 45 CFR §75, Subpart F-Audit Requirements.

J. Requirements identified in this Article shall be included in Contractor's contracts with Subcontractors. Further, the Contractor shall be required to include in its contract with the independent auditor that the auditor will comply with all applicable audit requirements/standards; Agency on Aging shall have access to all audit reports and supporting work papers, and Agency on Aging has the option to perform additional work, as needed.

K. The Contractor shall prepare a summary worksheet of results from the contract resolutions performed of all subcontractors. The summary worksheet shall include, but not limited to contract amounts; amounts resolved; amounts of match verified, resolution of variances; recovered amounts; whether an audit was relied upon or the contractor performed an independent expense verification review (alternative procedures) of the Contractor/Subcontractor in making a determination; whether audit findings were issued; an if applicable, issuance date of the management letter; and any communication or follow:.up performed to resolve the findings.

L. A reasonably proportionate share of the costs of audits required by, and performed in accordance with the Single Audit Act Amendments of 1996, as implemented by requirements of this part, are allowable. However, the following audit costs are unallowable:

1. Any costs when audits required by the Single Audit Act, 2 CFR §200 and 45 CFR §75, Subparts F -Audit Requirements have not been conducted or have been conducted but not in accordance therewith; and

2. Any costs of auditing a non-federal entity that is exempted from having an audit conducted under the Single Audit Act, 2 CFR §200 and 45 CFR §75, Subparts F -Audit Requirements because its expenditures under federal awards are less than $750,000 during the non-federal entity's fiscal year. a. The costs of a financial statement audit of a non-federal entity that does not currently have a federal award may be included in the indirect cost pool for a cost allocation plan or indirect cost proposal. b. Pass-through entities may charge federal awards for the cost of agreed-upon-procedures engagements to monitor subcontractors who are exempted from the requirements of the Single Audit Act, 2 CFR §200 and 45 CFR §75, Subparts F -Audit Requirements. This cost is allowable only if the agreed-upon-procedures engagements are conducted in accordance with Generally Accepted Government Auditing Standards (GAGAS) attestation standards, paid for and Area Plan Grant Award 54 FY 2025-2026
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arranged by the pass-through entity, and limited in scope to one or more of the following types of compliance requirements: Activities allowed or not allowed; allowable costs/cost principles; eligibility; and reporting. [2 CFR 200.425]
M. This Section B applies only to Title Ill and Title VII.

The following closely related programs identified by CFDA number are to be considered as an "other cluster" for purposes of determining major programs or whether a program-specific audit may be elected. The Contractor shall identify the CFDA titles and numbers to the independent auditor conducting the organization's single audit along with each of its subcontractors. The funding source (Federal Granter) for the following programs is the U.S.

Department of Health and Human Services, Administration for Community Living.

93.041 Special Programs for the Aging - Title VII-A, Chapter 3 - Programs for Prevention of Elder Abuse, Neglect, and Exploitation (Title VII-A, Chapter 3)

93.042 Special Programs for the Aging - VII-A, Chapter 2 - Long Term Care Ombudsman Services for Older Individuals Title VII-A, Chapter 2)

93.043 Special Programs for the Aging - Title Ill, Part D - Disease Prevention and Health Promotion Services (Title Ill D)

93.044 Special Programs for the Aging - Title Ill, Part B - Grants for Supportive Services and Senior Centers (Title Ill B)

93.045 Special Programs for the Aging - Title Ill, Part C - Nutrition Services (Title Ill C)

93.052 National Family Caregiver Support Program - Title Ill, Part E (Title Ill E)

93.053 Nutrition Services Incentive Program (NSIP)
"Cluster of programs" means a grouping of closely related programs that share common compliance requirements. The types of clusters of programs are research and development, student financial aid, and other clusters. "Other clusters" are defined by the consolidated CFR in the Compliance Supplement or as designated by a state for federal awards provided to its subcontractors that meet the definition of "cluster of programs." When designating an "other cluster," a state shall identify the federal awards included in the cluster and advise the subcontractors of compliance requirements applicable to the Area Plan Grant Award 55 FY 2025-2026
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cluster. A "cluster of programs" shall be considered as one program for determining major programs, as described in 45 CFR §75.525(a), whether a· program-specific audit may be elected. (Federal Office of Management and Budget, [45 CFR §75 Requirements], Audits of States, Local Governments [45 CFR §75 Appendix V to Part 75 F.1], and Non-Profit Organizations [45 CFR §75 Appendix IV to Part 75 C.2.a])
N. The Contractor must indicate which method of providing audit compliance will be in force during this Agreement (Appendix D, Method of Providing Audit Compliance).

ARTICLE XV. INSURANCE
A. Prior to commencement of any work under this Agreement, the Contractor shall provide for the term of this Agreement, the following insurance:

B.

1. General Liability of not less than $1,000,000 per occurrence for bodily injury and property damage combined (higher limits may be required by the Agency on Aging in cases of higher than usual risks).

2. Automobile Liability, including non-owned automobile liability, of not less than $1,000,000 for volunteers and paid employees providing services supported by this Agreement.

If applicable, or unless otherwise amended by future regulation, the Contractor and subcontractors shall comply with the Public Utilities Commission General Order No. 115-G which requires higher levels of insurance for charter-party carriers of passengers and is based on seating capacity as follows:
• $ 750,000 if seating capacity is under 8.
• $1,500,000 if seating capacity is 8-15.
• $5,000,000 if seating capacity is over 15.

3. Professional Liability of not less than $1,000,000 as it appropriately relates to services rendered. Coverage shall include medical malpractice and/or errors and omissions. (All programs except Title V).

The insurance will be obtained from an insurance company acceptable to the State Department of General Services, Office of Risk and Insurance Management, or be provided through partial or total self-insurance acceptable to the State Department of General Services (DGS).

C. Evidence of insurance shall be in a form and content acceptable to the State Department of General Services, Office of Risk and Insurance Management.

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D The Contractor shall notify the Agency on Aging within five (5) business days of any cancellation, non-renewal, or material change that affects required insurance coverage.

E. Insurance obtained through commercial carriers shall meet the following requirements:

1. The Certificate of Insurance shall include the Contract Number listed on page 1 of this Agreement and provide the statement:
"The Fresno-Madera Area Agency on Aging, its officers, agents, employees, and servants are included as additional insureds, with respect to work performed for the Fresno-Madera Area Agency on Aging under this Agreement."
Professional Liability coverage is exempt from this requirement.

2. The Fresno-Madera Area Agency on Aging shall be named as the certificate holder and its physical address (2520 West Shaw Lane, Suite 101A, Fresno, CA 93711) must be listed on the certificate.

F. The insurance provided herein shall be in effect at all times during the term of this Agreement. In the event the insurance coverage expires during the term of this Agreement, the Contractor agrees to provide the Agency on Aging, at least thirty (30) days prior to the expiration date, a new Certificate of Insurance evidencing insurance coverage as provided herein for a period not less than the remaining Agreement term or for a period not less than one (1) year. In the event the Contractor fails to keep in effect at all times said insurance coverage, the Agency on Aging may, in addition to any other remedies it may have, terminate this Agreement.

G. A copy of each appropriate Certificate of Insurance, or letter of self-insurance, referencing this Agreement number shall be submitted to the Agency on Aging with this Agreement.

H. The Contractor shall be insured against liability for Worker's Compensation, or undertake self-insurance in accordance with the provisions of the California Labor Code and Contractor affirms to comply with such provisions before commencing the performance of the work of this Agreement. [Cal. Labor Code §3700]
I. The entity providing Ombudsman services must be insured or self-insured for professional liability covering all Ombudsman activities including, but not limited to, investigation of patient complaints.

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J. Contractor agrees to indemnify, deferid, and save harmless the Fresno­ Madera Area Agency on Aging, State of California, their officers, agents, and employees from any and all claims and losses occurring or resulting to any and all contractors, subcontractors, material, laborers, and any other person, firm or corporation furnishing or supplying work, services, materials or supplies in connection with the performance of this Agreement, and also from any and all claims and losses occurring or resulting in any person, firm or corporation, who may be injured or damaged by the Contractor in the performance of this Agreement.

ARTICLE XVI. DONATIONS
A. The Contractor assures that voluntary contributions shall be allowed and may be solicited in accordance with the following requirements [OAA §315(b)]:

1. The Contractor or any subcontractors for any Title Ill or Title VII-A services shall not use means tests.

2. Any Title Ill or Title VII-A client who does not contribute toward the cost of the services received shall not be denied services.

3. Methods used to solicit voluntary contributions for Title Ill and Title VII-A services shall be non-coercive. Donation letters sent to clients shall stipulate that contributions are voluntary and not required to receive service. Donation letters may not resemble a bill or statement.

4. Each Contractor will:
a. Provide each recipient with an opportunity to voluntarily contribute to the cost of the service;
b. Clearly inform each recipient that there is no obligation to contribute and that the contribution is purely voluntary;
c. Protect the privacy and confidentiality of each recipient with respect to the recipient's contribution or lack of contribution; and d. Establish appropriate procedures to safeguard and account for all contributions.
e. Use all collected contributions to expand the services for which the contributions were given and to supplement (not supplant) funds received under this Agreement.

ARTICLE XVII. TERMINATION
A. Termination Without Cause
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1. The Agency on Aging may terminate performance of work under this Agreement at any time during the Agreement term, without cause in whole or in part, if the Agency on Aging determines that a termination is in the Agency on Aging's best interest, upon ninety (90) days written notice to the Contractor. The Notice of Termination shall specify the extent of the termination and shall be effective ninety (90) days from the delivery of the Notice.

The Agency on Aging may, at its discretion, decline to negotiate additional one-year Agreement periods with the Contractor beyond the initial one-year contract award term, or, as a result of the Request for Proposal process, reject the Contractor's proposal for provision of service beyond the term of this Agreement; in such cases, the Agency on Aging shall provide a minimum of thirty (30) days written notice to the Contractor of non-renewal or non-award of the contract, effective on the last day of the term of this Agreement.

The parties agree that if the termination of the contract is due to a reduction or deletion of funding by the Department of Finance (DOF), Legislature, or Congress, the Notice of Termination shall be effective thirty (30) days from the delivery of the Notice from the State of California to the Agency on Aging.

The parties agree that for the terminated portion of the Agreement, the remainder of Agreement shall be deemed to remain in effect and is not void.

2. The Contractor may terminate this Agreement at any time during the Agreement term by giving the Agency on Aging ninety (90) days written notice. In the event of termination notice, the Agency on Aging will present written notice to the Contractor of any condition, such as, but not limited to, transfer of clients, care of clients, return of unspent funds, and disposition of property, which must be met prior to termination of the Agreement.

3. Contractor shall, at least ninety (90) days prior to the end of the term of this Agreement, give written notice to the Agency on Aging if it intends to discontinue provision of any programs or services included in this Agreement during the subsequent Agreement period. The purpose of this requirement is to provide sufficient planning and transition time during the course of this Agreement period to ensure continuity of services to clients.

B. Termination for Cause
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1. The Agency on Aging may terminate, in whole or in part, for cause the performance of work under this Agreement. Agency on Aging mat terminate this agreement upon thirty (30) days written notice to the Contractor. The Notice of Termination shall be effective thirty (30) days from the delivery of the Notice of Termination unless the grounds for termination are due to threat to life, health or safety of the public and in that case, the termination shall take effect immediately. The Contractor shall submit to the Agency on Aging a Transition Plan as specified in this agreement. The grounds for termination for cause shall include, but are not limited to, the following:
a. In case of threat of life, health, or safety to the public, termination of the agreement shall be effective immediately.
b. A violation of the law or failure to comply with any condition of this Agreement.
c. Inadequate performance or failure to make progress so as to endanger performance of this Agreement.
d. Failure to comply with reporting requirements.
e. Evidence that the Contractor is in an unsatisfactory financial condition as determined by an audit of the Contractor or evidence of a financial condition that endangers performance of this Agreement and/or the loss of other funding sources.
f. Delinquency in payment of taxes or payment of costs for performance of this Agreement in the ordinary course of business. g. Appointment of a trustee, receiver, or liquidator for all or a substantial part of the Contractor's property, or institution of bankruptcy, reorganization or the arrangement of liquidation proceedings by or against the Contractor.
h. Service of any writ of attachment, levy of execution, or commencement of garnishment proceedings against the
Contractor's assets or income.

1. The commission of an act of bankruptcy.
j. Finding of debarment or suspension.
k. The Contractor's organizational structure has materially changed.

I. The Agency on Aging determines that the Contractor may be considered a "high risk" agency as described in 2 CFR 200.205 AND Area Plan Grant Award 60 FY 2025-2026
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45 CFR 75.205. If such a determination is made, the Contractor may be subject to special conditions or restrictions, as described in Appendix F, Sanction Policy.
m. Program operations have been suspended for more than three (3) consecutive months in any budget year, unless a longer period is granted in writing by the Agency on Aging.

2. Termination of this Agreement shall take effect immediately in the case of an emergency, such as threat to life, health, or safety of the public, or when program operations have been suspended for more than three (3) consecutive months in any budget year. In all other cases of termination for cause, the termination shall take effect thirty (30) days subsequent to written notice to the Contractor.

3. In the event of termination for cause, the Agency on Aging may proceed with the work in any manner deemed proper by the State. All costs to the Agency on Aging shall be deducted from any sum due the Contractor under this agreement and the balance, if any, shall be paid to the Contractor upon demand.

C. In the event of termination of this Agreement by the Agency on Aging, the Agency will present written notice to the Contractor describing the action being taken by the Agency on Aging, the reason for such action, and any conditions of the termination, including, but not limited to, the date of termination, transfer of clients, care of clients, return of unspent funds, and disposition of property, which must be met prior to termination. Said notice shall also inform the Contractor of its right to appeal such decision to the Agency on Aging and of the procedure for doing so. (Appendix G, Appeal Procedure for Service Providers)
D. Contractor's Obligation After Notice of Termination

1. After receipt of a notice of termination, and except as directed by the Agency on Aging, the Contractor shall immediately proceed with the following obligations, as applicable, regardless of any delay in determining or adjusting any funds due under this clause.

The Contractor shall:
a. Stop work as specified in the Notice of Termination; b. Place no further subcontracts for materials, or services, except as necessary to complete the continued portion of the contract; c. Terminate all subcontracts to the extent they relate to the work Area Plan Grant Award 61 FY 2025-2026
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terminated;
d. Settle all outstanding liabilities and termination settlement proposals arising from the termination of subcontracts (the approval or ratification of which will be final for purposes of this clause); and e. Comply with all additional terms of this Agreement pertaining to termination or cancellation of the Agreement.

ARTICLE XVIII. REMEDIES AND APPEAL PROCESS
A. The Contractor agrees that any remedy provided in this Agreement is in addition to and not in derogation of any other legal or equitable remedy available to the Agency on Aging as a result of a breach of this Agreement by the Contractor, whether such breach occurs before or after completion of the project. Specifically, the Agency on Aging reserves the right to pursue all remedies allowed to it under the Older Americans Act, and all regulations adopted pursuant to the Act or implementing the Act, regarding the expenditure of federal funds.

B. The Contractor may appeal an adverse determination by the Agency on Aging using the Appeal Procedure for Service Providers, which is set forth in Appendix G, for actions subject to appeal, as defined in Appendix G, Section I .A, Actions Subject to Appeal.

C. The Contractor may appeal the Agency on Aging's final adverse determination once all administrative remedies contained in Appendix G, Appeal Procedure for Service Providers, have been exhausted, using the appeal process established in Title 22 CCR §7700 to 7710.

D. The Contractor shall continue with the responsibilities under this Agreement during any dispute.

E. Appeal costs or costs associated with any court review are not reimbursable.

ARTICLE XIX. AMENDMENTS, REVISIONS OR MODIFICATIONS
A. No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed, and approved by both parties; the Agency on Aging, and by a duly authorized representative of the Contractor. No oral understanding or agreement not incorporated in this Agreement is binding on any of the parties.

B. Any provision of this Agreement which conflicts with current or future applicable federal or state laws is hereby amended to conform to the provisions of those laws. Such amendment of this Agreement shall be effective on the effective date of the laws necessitating it and shall be binding on the Area Plan Grant Award 62 FY 2025-2026
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parties even though such amendment may not have been reduced in writing and formally agreed upon and executed by the parties.

C. Failure by the contractor to take necessary actions required by amendments to this agreement shall constitute a material violation. An amendment is required to change the Contractor's name as listed on this Agreement. Any notice given to the Agency on Aging for a Contractor's change of legal name, main address, or name of Director shall be addressed to the Fresno-Madera Agency on Aging's Executive Director and/or Program Director on the Contractor's letterhead. Upon receipt of legal documentation of the name change, the Agency on Aging will process the amendment. Invoices presented by the Contractor with the Contractor's new name cannot be paid prior to the Agency on Aging's approval of said amendment.

D. The Agency on Aging reserves the right to revise, waive, or modify the Agreement to reflect any restrictions, limitations, or conditions enacted by Congress or the Legislature or as directed by the Executive Branch and State government.

ARTICLE XX. NOTICES
A. Any notice to be given hereunder by either party to the other may be affected by personal delivery in writing or by registered or certified mail, overnight mail, postage prepaid, return receipt requested, provided the Contractor retains receipt, and shall be communicated of actual receipt.

B. Notices to the Agency on Aging shall be addressed to the Fresno-Madera Area Agency on Aging at its current physical address, 2520 West Shaw Lane, Suite 101 A, Fresno, CA 93711, and notices to the Contractor shall be addressed to the Contractor's address as indicated on page 1 of this Agreement, unless otherwise requested in writing.

C. Each party may change its address originally provided in this Agreement by written notice to the other party in accordance with this Article.

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APPENDIX A

RESOLUTION OF AUTHORIZATION TO CONTRACT
The governing board of
(Service Provider)
hereby authorizes
(Name and Title)
to execute the contract(s) listed on Page 1 of this Agreement with the Fresno- Madera Area Agency on Aging for the fiscal year beginning July 1, 2025, to June 30, 2026, including any subsequent amendments and all necessary supporting documents.

Name of Chair (Please Print)
Governing Board
Signature of Chair
Governing Board
Resolution of
Authorization to Contract
Date
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APPENDIX 8

CONTRACTOR CERTIFICATION CLAUSES

CERTIFICATION
I, the official named below, GERTI FY UNDER PENAL TY OF PERJURY that I am duly authorized to legally bind the prospective Contractor to the clause(s) listed below. This certification is made under the laws of the State of California.

City of Clovis 94-6000311
ContractorNendor Name (Typed) Federal ID Number
Authorized Signature Date Executed
Name and Title of Person Signing (Typed)
CONTRACTOR CERTIFICATION CLAUSES Source: State of California CCC 04/2017

1. STATEMENT OF COMPLIANCE: Contractor has, unless exempted, complied with the nondiscrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 11102) (Not applicable to public entities.)

2. DRUG-FREE WORKPLACE REQUIREMENTS: Contractor will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
1) the dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining a drug-free workplace; 3) any available counseling, rehabilitation and employee assistance programs; and, 4) penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug-free workplace policy statement; and, 2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Contractor may be ineligible for award of any future State and Fresno-Madera Area Agency on Aging agreements if the department determines that any of the following has occurred: the Contractor has made false certification, Contractor Certification
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CONTRACTOR CERTIFICATION CLAUSES
or violated the certification by failing to carry out the requirements as noted above. (Gov. Code §8350 et seq.)

3. NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Contractor certifies that no more than one (1) final unappealable finding of contempt of court by a Federal court has been issued against Contractor within the immediately preceding two-year period because of Contractor's failure to comply with an order of a Federal court, which orders Contractor to comply with an order of the National Labor Relations Board. (Pub. Contract Code §10296) (Not applicable to public entities.)

4. CONTRACTS FOR LEGAL SERVICES $50,000 OR MORE- PRO BONO REQUIREMENT: Contractor hereby certifies that Contractor will comply with the requirements of Section 6072 of the Business and Professions Code, effective January 1, 2003.

Contractor agrees to make a good faith effort to provide a minimum number of hours of pro bona legal services during each year of the contract equal to the lessor of 30 multiplied by the number of full-time attorneys in the firm's offices in the State, with the number of hours prorated on an actual day basis for any contract period of less than a full year or 10% of its contract with the State.

Failure to make a good faith effort may be cause for non-renewal of a state contract for legal services, and may be taken into account when determining the award of future contracts with the State and the Fresno-Madera Area Agency on Aging for legal services.

5. EXPATRIATE CORPORATIONS: Contractor hereby declares that it is not an expatriate corporation or subsidiary of an expatriate corporation within the meaning of Public Contract Code Section 10286 and 10286.1, and is eligible to contract with the State of California.

6. SWEATFREE CODE OF CONDUCT:
a. All Contractors contracting for the procurement or laundering of apparel, garments or corresponding accessories, or the procurement of equipment, materials, or supplies, other than procurement related to a public works contract, declare under penalty of perjury that no apparel, garments or corresponding accessories, equipment, materials, or supplies furnished to the state pursuant to the contract have been laundered or produced in whole or in part by sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor, or with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor. The contractor further declares under penalty of perjury that they adhere to the Sweatfree Code of Conduct as set forth on the California Department of Industrial Relations website located at www.dir.ca.gov, and Public Contract Code Section 6108.
b. The contractor agrees to cooperate fully in providing reasonable access to the contractor's records, documents, agents or employees, or premises if reasonably required by authorized officials of the contracting agency, the Department of Contractor Certification
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Industrial Relations, or the Department of Justice to determine the contractor's compliance with the requirements under paragraph (a).

7. DOMESTIC PARTNERS: For contracts of $100,000 or more, Contractor certifies that Contractor is in compliance with Public Contract Code section 10295.3.

8. GENDER IDENTITY: For contracts of $100,000 or more, Contractor certifies that Contractor is in compliance with Public Contract Code section 10295.35.

DOING BUSINESS WITH THE STATE OF CALIFORNIA
The following laws apply to persons or entities doing business with the State of California.

1. CONFLICT OF INTEREST: Contractor needs to be aware of the following provisions regarding current or former state employees. If Contractor has any questions on the status of any person rendering services or involved with the Agreement, the awarding agency must be contacted immediately for clarification.

Current State Employees (Pub. Contract Code §10410):
1) No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment. 2) No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code §10411 ):
1) For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency.
2) For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.

If Contractor violates any provisions of above paragraphs, such action by Contractor shall render this Agreement void. (Pub. Contract Code §10420) Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub. Contract Code §10430 (e))

2. LABOR CODE/WORKERS' COMPENSATION: Contractor needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Contractor Certification
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Contractor affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code Section 3700)

3. AMERICANS WITH DISABILITIES ACT: Contractor assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.)

4. CONTRACTOR NAME CHANGE: An amendment is required to change the Contractor's name as listed on this Agreement. Upon receipt of legal documentation of the name change the State will process the amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said amendment.

5. CORPORATE QUALIFICATIONS TO DO BUSINESS IN CALIFORNIA:
a. When agreements are to be performed in the state by corporations, the contracting agencies will be verifying that the contractor is currently qualified to do business in California in order to ensure that all obligations due to the state are fulfilled. b. "Doing business" is defined in R&TC Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit. Although there are some statutory exceptions to taxation, rarely will a corporate contractor performing within the state not be subject to the franchise tax.
c. Both domestic and foreign corporations (those incorporated outside of California) must be in good standing in order to be qualified to do business in California.

Agencies will determine whether a corporation is in good standing by calling the Office of the Secretary of State.

6. RESOLUTION: A county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.

7. AIR OR WATER POLLUTION VIOLATION: Under the State laws, the Contractor shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

8. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all contractors that are not another state agency or other governmental entity.

Contractor Certification
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APPENDIX C

INFORMATION INTEGRITY AND SECURITY STATEMENT
In compliance with California Government Code Section 11019.9, California Civil Code Section 1798 et seq., Department of General Services Management Memo 06- 12, and Statewide Information Management Manual (SIMM) 5300 the California Department of Aging (CDA) hereby requires the ContractorNendor to:

ACKNOWLEDGE:
• Any wrongful access, inspection, use, or disclosure of Personal, Confidential or Sensitive Information (PSCI) is a crime and is prohibited under state and federal laws, including but not limited to California Penal Code Section 502, California Government Code Section 15619, California Civil Code Section 1798.53 and 1798.55, and the Health Insurance Portability and Accountability Act. Acknowledge.
• Any wrongful access, inspection, use, disclosure, or modification of PSCI information may result in termination of this Contract/Agreement.

MEET THE FOLLOWING REQUIREMENTS:
• PSCI information shall be protected from disclosure in accordance with all applicable laws, regulations, and policies.
• PSCI data be protected by authorized access using the principles of least privilege. • Any occurrence that actually or potentially jeopardizes the confidentiality, integrity, or availability of an information system or the information the system processes, stores, or transmits or that constitutes a violation or imminent threat of violation of security policies, security procedures or acceptable use policies will immediately be rep01ted to CDA by completing a Security Incident Rep01t CDA (I 025A and 1025B). • All access codes which allow access to confidential information will be properly safeguarded.
• Obligations to protect PSCI information obtained under this Contract/Agreement will continue after termination of the Contract/Agreement with CDA. • All employees/subcontractors of the Contractor/Vendor will complete the required Security Awareness Training module located at https://aging.ca.gov/Information_ security/ within 30 days of the start date of the Contract/ Agreement or within 30 days of the start date of any new employee or subcontractor. This training must be completed annually. • All employees/subcontractors of the Contractor/Vendor must comply with CDA's confidentiality and data security requirements as outlined in the Contract/Agreement. • All employees/subcontractors of the Contract/Vendor must comply with the Area Plan Terms and Conditions Agreement, A1ticle V, Section H, Information Confidentiality and Security requirements as outlined in the contract.

Information Integrity and
Security Statement
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APPENDIX C

INFORMATION INTEGRITY AND SECURITY STATEMENT
CERTIFY:

To protect PSCI information by:
• Accessing, inspecting, using, disclosing or modifying PSCI information only for the purpose of performing official duties.
• Never accessing, inspecting, using, disclosing, or modifying PSCI information for curiosity, personal gain, or any non-business-related reason.
• Securing PSCI information in approved locations.
• Never removing PSCI information from the work site without authorization.

Meets the encryption requirements in Article V, Section H of the Area Plan Terms and Conditions Agreement:

I✓ lrs in full compliance with the 128 Encryption requirements Dis not in compliance with the 128 Encryption requirements and will achieve compliance by ___ _
I hereby certify that I have reviewed this Confidentiality Statement and will comply with the above statements.

Andrew Haussler
Vendor Printed Name
Vendor Signature
City of Clovis
Program Name
Information Integrity and
Security Statement
City Manager
Title
Date
26-0051
Contract Number
Appendix C - Page 2 FY 2025-2026
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AGENDA ITEM NO. 8.

APPENDIX D

METHOD OF PROVIDING AUDIT COMPLIANCE
The service provider shall indicate which method of providing audit compliance to the Fresno-Madera Area Agency on Aging (Agency on Aging) will be in force during this Agreement.

1. Review Article XIV of this Agreement (Audit Requirements).

2. Place an X in the appropriate box below:
✓ An independent audit shall be performed in accordance with the requirements of 2 CFR §200, Subpart F - Audit Requirements, and □
45 CFR §75, Subpart F - Audit Requirements, and a copy submitted to the Agency on Aging.

An independent audit shall be performed and a copy submitted to the Agency on Aging.
1✓11
All supporting documentation shall be submitted to the Agency on Aging for review along with any request for reimbursement.

Enter Fiscal Year Ending Date --�_J_ u_ne __ �I G 8
Method of Providing
Audit Compliance
Month Day Year
Appendix D FY 2025-2026
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AGENDA ITEM NO. 8.

APPENDIX E

REQUIRED REPORTS AND DUE DATES
Fiscal Reports
*Expenditure Reports by Program
Title Ill B, Title Ill C, Title III D, and Title VII Programs • Monthly Report of Expenditures and
Donations Revenue
Title Ill E Family Caregiver Support Program
• Title Ill E Monthly Report of Expenditures
Due 15th of each month
Due 1 S
fh
of each month
Health Insurance Counseling and Advocacy Program Due 1S fh
of each month
• HICAP Monthly Report of Expenditure/Request for Funds (GOA 245) Long-Term Care Ombudsman Program Due 15th of each month • Budget Summary/Monthly Expenditure Report & Request for Funds, Special Deposit Fund & Skilled Nursing Facility Quality and Accountability Fund (CDA-OMB-300) * Payments are made by the last day of the month for accurate expenditure reports received by the due date. Late or inaccurate expenditure report submissions will result in delay of payments until reporting requirements have been met.

Additional Fiscal Reports - All Programs
• Final Budget Revisions
o Due by March 15th
• Annual Financial Close Out Report and FMAAA 32, Fixed Assets Acquired through Grants with the Fresno-Madera Area Agency on Aging
o Due by July 15th with exception of HICAP
■ HICAP Financial Closeout Report for federal and State funds from April 1- March 31 due by April 30th
• Copy of Audit, as required by contract
o Due within 30 days after receipt of auditor's report, or nine months after end of audit period, whichever is earliest
• Request to Dispose of Property (FMAAA 248)
o Due within 5 days of the loss, destruction, or theft of property, or if the property will no longer be used for the contracted program
Required Reports & Due Dates Appendix E - Page 1 FY 2025-2026 150 AGENDA ITEM NO. 8.

APPENDIX E

REQUIRED REPORTS AND DUE DATES
Program Reports
Monthly Service Unit Report (Form 186M)
Due rh working day of month:
• Title Ill D Health Promotion - Evidence-Based
• Title Ill E Family Caregiver Support Program
• Title VII (b) Elder Abuse Prevention, Education, & Training Due 15th of each month:
• Health Insurance Counseling and Advocacy Program (HICAP) o Attach final version of HICAP Performance Measures and Benchmark Report generated from SHARP system for reporting month
Due 1rh of month:
• Title Ill B Legal Assistance
*Monthly Title Ill C Elderly Nutrition Program Reports
Due 7th working day of month:
• Q Monthly Service Roster with client signatures and a "1" entered for in date column for each meal served
• Daily Sign-In Sheets with initials entered by client for each meal • Associated Client Intake Forms (originals; must be completed each new fiscal year) • Client Deactivation Request
• Nutrition Volunteer Summary Report
• Food Preparation Center Food Service Check Sheet
*See Policy and Procedure Manual, provided to Site Coordinator, for fuJ/ instructions.

Quarterly Reports
Due 1 sth of month following reporting period:
• Title VII (b) Elder Abuse Prevention Quarterly Activity Report (GOA 1037) • Due 1rh of month following reporting period:
• Title Ill B California Legal Services Quarterly Client and Case Data Export Excel Files Due 30th of month following reporting period:
• Long-Term Care Ombudsman Program
o Copy of completed Quarterly Ombudsman Reporting Form (OSL TCO S301) as submitted to the California Department of Aging
■ Attach program performance data from the Ombudsman Data Integration Network for July 1 st through last day of reporting quarter.

Required Reports & Due Oates Appendix E - Page 2 FY 2025-2026 151 AGENDA ITEM NO. 8.

APPENDIX F

FRESNO-MADERA AREA AGENCY ON AGING SANCTION POLICY
I. At-Risk Designation
Title 45 of the Code of Federal Regulations (45 CFR), sections 75.205 and

92.12, defines factors that determine if an Agreement with a Contractor is at risk. In accordance with 45 CFR, the Fresno-Madera Area Agency on Aging (Agency on Aging) may consider an Agreement with a Contractor to be at-risk if the Agency on Aging determines that the Contractor:

A. Has a history of unsatisfactory performance, for which examples include, but are not limited to:

1. Grant funds are not obligated properly, are not disbursed, or are not spent for the contracted purpose;

2. Financial reports do not include program income and the required match of funds;

3. The quantity of service units provided is less than 95% of the projected level at any time following the third month of the Agreement period;

4. The Targeting Plan is not implemented as described in the Program Narrative section of the Agreement;

5. Complaints received from clients, their caretakers, or the general public indicate that the Contractor is not providing the contracted service at a satisfactory level.

B. Is not financially stable;
C. Has a management system which does not meet the management standards set forth in Article VI, Section B, Accountability for Funds, of this Agreement;
D. Has not conformed to terms and conditions of previous awards; or E. Is otherwise not responsible, for which examples include, but are not limited, to:

1. Financial or program reports are late, incorrect, or incomplete;

2. Responses to corrective actions requested by the Agency on Aging are not provided by the due date;

3. Corrective action plans are not implemented by the due date;

4. Findings from a prior contract monitoring are repeated in a subsequent monitoring;
Sanction Policy Appendix F - Page 1 FY 2025-2026 152
AGENDA ITEM NO. 8.

5. Failure to respond to telephone or written communications from the Agency on Aging in a timely manner; or

6. A violation of the law or failure to comply with any condition of this Agreement.

11. Sanctions
The Agency on Aging may impose sanctions (special conditions and/or restrictions) on the Contractor that correspond to the at-risk condition. Such sanctions may include:

A. Withholding of funds;
B. Requiring additional, more detailed, and/or more frequent financial and/or program reports;
C. Requiring preparation and implementation of an acceptable corrective action plan;
D. Additional contract monitoring;
E. Requiring the Contractor to obtain technical or management assistance; F. Establishing additional prior approvals; and/or
G. Withholding authority to continue provision of service within a given funding period.

Sanctions may be imposed upon approval by the Executive Director of the Agency on Aging, with the exception of Item 11.G above, which requires approval by the Agency on Aging Governing Board.

For sanctions identified in Items II.A through 11.F above, the Agency on Aging will promptly remove sanctions once the conditions that prompted them have been corrected.

For the sanction identified in Item 11.G above, the sanction will be removed when the Contractor takes corrective action satisfactory to the Agency on Aging and/or the Contractor has been restored to satisfactory status in accordance with the terms and conditions of this Agreement.

Ill. Notification to Provider
The Agency on Aging will provide written notification to the Contractor of any sanctions imposed via certified or overnight mail, return receipt requested. Such notification will include:

Sanction Policy Appendix F - Page 2 FY 2025-2026 153
AGENDA ITEM NO. 8.

A. The nature of the sanctions;
B. The reason(s) for imposing them;
C. The effective date of the sanctions;
D. The legal or contractual citation upon which the sanction is based; E. The corrective actions which must be taken before they will be removed and the time allowed for completing the corrective actions; and F. The Agency on Aging's appeal procedure for service providers.

IV. Unresolved At-Risk Condition(s)
Should the at-risk condition(s) remain unresolved following the imposition of sanctions, the Agency on Aging may proceed to terminate the Agreement with the Contractor, in accordance with the Termination section of this Agreement (Article XVII, Title Ill and Title VI Area Plan Contracts; Article XVI, Health Insurance Counseling and Advocacy Program Contract).

Sanction Policy Appendix F - Page 3 FY 2025-2026 154
AGENDA ITEM NO. 8.

APPENDIX G

FRESNO-MADERA AREA AGENCY ON AGING

APPEAL PROCEDURE FOR SERVICE PROVIDERS
I. Actions Subject to Appeal
A. A contracted or potential provider of service (service provider) has the right to appeal an adverse determination made by the Fresno-Madera Area Agency on Aging (Agency on Aging). The actions below shall be considered adverse determinations that are subject to appeal [Title 22 CCR §7704 (c)(1) - (c)(3)(C)]:

1. A reduction in the level of funding to an existing Contractor during an Agreement period; however, a reduction directly attributable to a reduction in the funding to the Area Agency on Aging by the State or federal government shall not be considered an adverse determination.

2. A cancellation or termination of an existing Agreement with the Contractor prior to the Agreement's expiration date.

3. Denial of an application to provide services when any of the following exist:
a) The presence of a conflict of interest, real or apparent, as specified in 45 CFR 92.36(b)(3);
b) The occurrence of a procedural error or omission, such as the failure of the Agency on Aging to include a federal mandate in its solicitation request;
c) The lack of substantial evidence to support the Agency on Aging's action.

11. Method of Notification
A. The service provider shall provide notification of appeals, and the Agency on Aging shall provide notification of subsequent appeals determinations, by certified or overnight mail, return receipt requested.

B. Notices to the Agency on Aging shall be addressed to the Fresno-Madera Area Agency on Aging, 2037 W. Bullard Ave., #512, Fresno, CA 93711.

Appeal Procedure Appendix G - Page 1 FY 2025-2026
for Service Providers 155
AGENDA ITEM NO. 8.

C. The Agency on Aging shall transmit notification to the address listed on the service provider's appeal; if this address differs from the address listed on page 1 of the service provider's Agreement with the Agency on Aging, the Agency on Aging shall transmit a copy of the notification to the address contained on page 1 of the Agreement.

D. The Agency on Aging shall include a copy of this Appeal Procedure for Service Providers with all notifications to service providers of adverse appeals determinations.

Ill. Process
A. The service provider shall give notice of intent to appeal to the Executive Director of the Agency on Aging within ten (10) business days of the Agency on Aging's notice of adverse determination. The notice of intent to appeal shall be in writing, must state the specific grounds upon which the action by the Agency on Aging is appealed, and must be accompanied by all supporting documents.

B. The Executive Director of the Agency on Aging shall investigate the appeal and issue a written determination to the service provider within fifteen (15) business days of receipt of the appeal. The determination shall set forth the Agency on Aging's position and specify applicable sections of the service provider's Agreement with the Agency on Aging, government regulations, government statutes, or other provisions relied upon.

C. If the service provider is dissatisfied with the Agency on Aging Executive Director's determination, the service provider may appeal to the Executive Committee of the Agency on Aging Governing Board within ten (10) business days of the date of the Agency on Aging Executive Director's written determination. The appeal shall be in writing, shall specify the grounds upon which the determination is appealed, and must be accompanied by all supporting documents.

D. The Executive Committee of the Agency on Aging Governing Board (Executive Committee) shall, within fifteen (15) business days of receipt of the service provider's appeal:

1. Review the service provider's appeal, considering any additional evidence or documentation provided by the Agency on Aging Executive Director;

2. Determine if the appeal should be denied, or if a recommendation should be made to the full Agency on Aging Governing Board at its next scheduled meeting to take action to grant the appeal; and Appeal Procedure Appendix G - Page 2 FY 2025-2026
for Service Providers 156
AGENDA ITEM NO. 8.

3. Provide written notification of its determination to the service provider.

E. If the service provider is dissatisfied with the Executive Committee's determination, the service provider may request a hearing before the full Agency on Aging Governing Board. The service provider must request the hearing within ten (10) business days of the Executive Committee's written notification of determination. The hearing request shall be in writing, shall specify the grounds upon which the determination is appealed, and must be accompanied by all supporting documents.

F. If the Agency on Aging Governing Board does not accept and implement the Executive Committee's recommendation to grant the service provider's appeal:

1. The Agency on Aging shall provide written notification to the service provider of the Governing Board's decision within two (2) business days following the decision;

2. The service provider may request a hearing before the Agency on Aging Governing Board. The service provider must request the hearing within ten (10) business days of the date of the notification of the Agency on Aging Governing Board's decision. The hearing request shall be in writing, shall specify the grounds upon which the determination is appealed, and must be accompanied by all supporting documents.

G. Upon receipt of the service provider's request for a hearing before the Agency on Aging Governing Board, the Agency on Aging will place the hearing on the agenda of the next regularly scheduled meeting of the Agency on Aging Governing Board, and provide the service provider with a copy of the published agenda.

1. The hearing before the Agency on Aging Governing Board shall consist of:

Appeal Procedure
for Service Providers
a) Receipt and review of all previously submitted documents concerning the appeal;
b) Submission in writing by the service provider of any additional information or documentation supporting the
service provider's position;
c) An oral presentation by the service provider, not to exceed thirty (30) minutes; and
Appendix G - Page 3 FY 2025-2026
157
AGENDA ITEM NO. 8.
d) An oral presentation by the Agency on Aging Executive Director and/or Agency on Aging staff, not to exceed thirty (30) minutes.

2. At the conclusion of the hearing, the Agency on Aging Governing Board shall vote to accept or deny the service provider's appeal.

Appeal Procedure
for Service Providers
a) If the appeal is denied, the Agency on Aging Governing Board shall notify the service provider in writing of the reason(s) the appeal was denied, including a statement that all appeal procedures to the Agency on Aging and its
Governing Board have been exhausted, and of the service provider's right to appeal the Governing Board's decision to the California Department of Aging. Such notification shall include a copy of Sections 7700 through 7710 of Title 22 of the California Code of Regulations, which contains the
process for appealing the determination to the California Department of Aging.

Appendix G - Page 4 FY 2025-2026
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AGENDA ITEM NO. 8.

APPENDIX H

FRESNO-MADERA AREA AGENCY ON AGING
2520 WEST SHAW LANE, SUITE 101 A, FRESNO CA 93711
MAILING ADDRESS: 2037 WEST BULLARD AVENUE, #512, FRESNO, CA 93711

PROGRAM CONTACT LIST FOR SERVICE PROVIDERS
Telephone Number for All Contacts: (559) 214-0299
Fax Number for All Contacts: (559) 243-5918
Jamie Sharma - Ext. 500
Executive Director
Email: [email protected]
Paul Bustamante - Ext. 501
Director of Finance
Email: [email protected]
Hillaree Bennett - Ext. 102
Program Director
Email: [email protected]
Miles Robinson - Ext. 401
Administrative Manager
Email: [email protected]
Amanda Lucas - Ext. 503
Finance Manager
Email: [email protected]
Sarah Santoyo - Ext. 201
Nutrition Program Manager
Email: [email protected]
Sarah Carl - Ext. 502
Clinical Manager
Email: [email protected]
Fresno-Madera Area Agency on Aging
Contact List for Service Providers
Appendix H FY 2025-2026
159
AGENDA ITEM NO. 8.

APPENDIX I

FRESNO-MADERA AREA AGENCY ON AGING

EMERGENCY CONTACT INFORMATION
Information and Assistance:

Executive Director,
Emergency Coordinator,
and Public Relations Officer
Office Address:

Mailing Address:

Office Phone:

Program Director,
Alternate Emergency
Coordinator
Office Address:

Mailing Address:

Office Phone:

Fresno-Madera Area Agency on Aging
Emergency Contact Information
(559) 214-0299
(800) 510-2020
Jamie Sharma
2520 W. Shaw Lane #101 A
Fresno, CA 93711
2037 W. Bullard Ave. #512
Fresno, CA 93711
( 559) 214-0299 Ext. 500
Hillaree Bennett
2520 W. Shaw Lane #101A
Fresno, CA 93711
2037 W. Bullard Ave. #512
Fresno, CA 93711
(559) 319-0863
Appendix I FY 2025-2026
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AGENDA ITEM NO. 8.

APPENDIXJ

COMMUNITY FOCAL POINTS LIST
CCR Title 22, Article 3, Section 7302(a)(14), 45 CFR Section 1321.53(c), OAA 2006 306(a) Definition of Focal Point: A facility established to encourage the maximum co/location and coordination of services for older individuals. (42 USC Section 3002 (21 )) Planning and Service Area 14 - Designated Community Focal Points Fresno County
Fresno-Madera Area Agency on Aging 2520 W. Shaw Ln. #101A Fresno, CA 93711 Clovis Senior Center 753 3RD St. Clovis, CA 93612
Coalinga Senior Center 220 E. Forest Ave. Coalinga, CA 93210 Firebaugh Senior Center 1601 Thomas Conboy Ave. Firebaugh, CA 93622 Huron Senior Center 16900 5th St. Huron, CA 93234
Inspiration Park 5770 W Gettysburg Ave Fresno, CA 93722 Kerman Senior Center 720 S. 8th St. Kerman, CA 93630
Kingsburg Senior Center 1450 Ellis St. Kingsburg, CA 93631 Mary Ella Brown Community Center 1350 E. Annadale Ave. Fresno, CA 93706 Mendota Senior Center 415 Sorenson Ave. Mendota, CA 93640 Mosqueda Community Center 3670 E. Butler Ave. Fresno, CA 93702 Orange Cove Senior Center 699 6th St. Orange Cove, CA 93646 Oasis Adult Day Program 5363 N. Fresno St. Fresno, CA 93710 Parlier Senior Center 690 S Newmark Ave Parlier, CA 93648 Pinedale Cor:nmunity Center 7170 N. San Pablo Ave. Pinedale, CA 93650 Reedley Senior Center 100 N. East Ave. Reedley, CA 93654 Sanger Senior Center 730 Recreation Ave. Sanger, CA 93657 Selma Senior Center 2301 Selma St Selma, CA 93662
Sierra Oaks Senior and Community Center 33276 Lodge Rd. Tollhouse, CA 93667 Ted C. Wills Community Center 770 N. San Pablo Ave. Fresno, CA 93728 Madera County
Chowchilla Senior Center 820 Robertson Blvd. Chowchilla, CA 93610 Frank A. Bergan Senior Center 238 S. D St. Madera, CA 93637 Pan-American Community Center 703 E. Sherwood Way Madera, CA 93638 Ranchos/Hills Senior Center 37330 Berkshire Dr. Madera Ranchos, CA 93636 Sierra Senior Center 49111 Cinder Ln. Oakhurst, CA 93644 Coarsegold Community Center 35610 CA-41 Coarsegold, CA 93614 North Fork Scout Center 33507 Rd. 230 North Fork, CA 93643 Community Focal Points Appendix J FY 2025-2026 161
AGENDA ITEM NO. 8.

Form W•9
(Rev. March 2024)
Department of the Treasury
Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
Go to www.irs.gov/FormW9 for instructions and the latest information.

Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below.

Give form to the
requester. Do not
send to the IRS.
1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner's name on line 1, and enter the business/disregarded entity's name on line 2.)
City of Clovis
2 Business name/disregarded entity name, if different from above. cry
Ill 3a Check the appropriate box for federal tax classification of the entity/individual v1hose name is entered on line 1. Check 4 Exemptions (codes apply only to only one of the following seven boxes. certain entities, not individuals; □ □ □ □ □
see instructions on page 3):
§ Individual/sole proprietor C corporation S corporation Partnership Trust/estate Gi ., □ LLC. Enter the tax classification (C : C corporation, S : S corporation, P : Partnership) Exempt payee code (if any) C: --- ---- i,g Note: Check the "LLC" box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax u ... :, classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate Exemption from Foreign Account Tax 0 ... box tor the tax classification of its owner. Compliance Act (FATCA) reporting C t; ·.::: .s El Other (see instructions) Local Government code (if any) � 3b If on line 3a you checked "Partnership" or "Trust'estate," or checked "LLC" and entered "P" as its tax classification, (Applies to accounts maintained Cl) and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check outside the United States.) � this box if you have any foreign partners. owners, or beneficiaries. See instructions □ Ill
5 Address (number, street, and apt. or suite no.). See instructions. Requester's name and address (optional) 1033 Fifth Street
6 City, state, and ZIP code
Clovis, CA 93612
7 List account number(s) here (optionaQ
■:,., •• Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid I Social security number I [Il]-[D-1 I I I I
backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later. or
I Employer identification number
Note: If the account is in more than one name, see the instructions for line 1. See also What Name and Number To Give the Requester for guidelines on whose number to enter. 9 4 s o o lo 3 Certification
Under penalties of perjury, I certify that:

1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and

2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and

3. I am a U.S. citizen or other U.S. person (defined below); and

4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of ured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.

Sign Signature of
Here U.S. person �-z:..--- ------ Date ' / 2....

General Instructions
Section references are to the Internal Revenue Code unless otherwise noted.

Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.goviFormW9.

What's New
Line 3a has been modified to clarify how a disregarded entity completes this line. An LLC that is a disregarded entity should check the appropriate box for the tax classification of its owner. Otherwise, it should check the "LLC" box and enter its appropriate tax classification.

Cat. No. 10231X
New line 3b has been added to this form. A flow-through entity is required to complete this line to indicate that it has direct or indirect foreign partners, owners, or beneficiaries when it provides the Form W-9 to another flow-through entity in which it has an ownership interest. This change is intended to provide a flow-through entity with information regarding the status of its indirect foreign partners, owners, or beneficiaries, so that it can satisfy any applicable reporting requirements. For example, a partnership that has any indirect foreign partners may be required to complete Schedules K-2 and K-3. See the Partnership Instructions for Schedules K-2 and K-3 (Form 1065).

Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an information return with the IRS is giving you this form because they Form W-9 (Rev. 3-2024)
162
AGENDA ITEM NO. 8.

Form W-9 (Rev. 3-2024)
must obtain your correct taxpayer identification number (TIN), which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an infonnation return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following.
• Form 1099-INT (interest earned or paid).
• Form 1099-DIV {dividends, including those from stocks or mutual funds).
• Form 1099-MISC (various types of income, prizes, awards, or gross proceeds).
• Form 1099-NEC (nonemployee compensation).
• Form 1099-8 (stock or mutual fund sales and certain other transactions by brokers).
• Form 1099-S (proceeds from real estate transactions). • Form 1099-K (merchant card and third-party network transactions). • Form 1098 {home mortgage interest), 1098-E (student loan interest), and 1098-T (tuition).
• Form 1099-C (canceled debt).
• Form 1099-A (acquisition or abandonm ent of secured property).

Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN.

Caution: If you don't return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later.

By signing the filled-out form, you:

1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued);

2. Certify that you are not subject to backup withholding; or

3. Claim exemption from backup withholding if you are a U.S. exempt payee; and

4. Certify to your non-foreign status for purposes of withholding under chapter 3 or 4 of the Code (if applicable); and

5. Certify that FATCA code(s) entered on this form (if any) indicating that you are exempt from the FATCA reporting is correct. See What Is FATCA Reporting, later, for further information.

Note: If you are a U.S. person and a requester gives you a form other than Form W-9 to request your TIN, you must use the requester's form if it is substantially similar to this Form W-9.

Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are:
• An individual who is a U.S. citizen or U.S. resident alien; • A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States; • An estate (other than a foreign estate); or
• A domestic trust (as defined in Regulations section 301. 7701-7).

Establishing U.S. status for purposes of chapter 3 and chapter 4 withholding. Payments made to foreign persons, including certain distributions, allocations of income, or transfers of sales proceeds, may be subject to withholding under chapter 3 or chapter 4 of the Code (sections 1441-1474). Under those rules, if a Form W-9 or other certification of non-foreign status has not been received, a withholding agent, transferee, or partnership (payer) generally applies presumption rules that may require the payer to withhold applicable tax from the recipient, owner, transferor, or partner (payee). See Pub. 515, Withholding of Tax on Nonresident Aliens and Foreign Entities.

The following persons must provide Form W-9 to the payer for purposes of establishing its non-foreign status.
• In the case of a disregarded entity with a U.S. owner, the U.S. owner of the disregarded entity and not the disregarded entity. • In the case of a granter trust with a U.S. granter or other U.S. owner, generally, the U.S. granter or other U.S. owner of the granter trust and not the granter trust.
• In the case of a U.S. trust (other than a granter trust), the U.S. trust and not the beneficiaries of the trust.

See Pub. 515 for more information on providing a Form W-9 or a certification of non-foreign status to avoid withholding.

Page2
Foreign person. If you are a foreign person or the U.S. branch of a foreign bank that has elected to be treated as a U.S. person (under Regulations section 1.1441-1 {b){2)(iv) or other applicable section for chapter 3 or 4 purposes), do not use Form W-9. Instead, use the appropriate Form W-8 or Form 8233 (see Pub. 515). If you are a qualified foreign pension fund under Regulations section 1.897(1)-1 (d), or a partnership that is wholly owned by qualified foreign pension funds, that is treated as a non-foreign person for purposes of section 1445 withholding, do not use Form W-9. Instead, use Form W-8EXP (or other certification of non-foreign status).

Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a saving clause. Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the payee has otherwise become a U.S. resident alien for tax purposes.

If you are a U.S. resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U.S. tax on certain types of income, you must attach a statement to Form W-9 that specifies the following five items.

1. The treaty country. Generally, this must be the same treaty under which you claimed exemption from tax as a nonresident alien.

2. The treaty article addressing the income.

3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions.

4. The type and amount of income that qualifies for the exemption from tax.

5. Sufficient facts to justify the exemption from tax under the terms of the treaty article.

Example. Article 20 of the U.S.-China income tax treaty allows an exemption from tax for scholarship income received by a Chinese student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if their stay in the United States exceeds 5 calendar years. However, paragraph 2 of the first Protocol to the U.S.-China treaty (dated April 30, 1984) allows the provisions of Article 20 to continue to apply even after the Chinese student becomes a resident alien of the United States. A Chinese student who qualifies for this exception (under paragraph 2 of the first Protocol} and is relying on this exception to claim an exemption from tax on their scholarship or fellowship income would attach to Fann W-9 a statement that includes the information described above to support that exemption.

If you are a nonresident alien or a foreign entity, give the requester the appropriate completed Form W-8 or Form 8233.

Backup Withholding
What is backup withholding? Persons making certain payments to you must under certain conditions withhold and pay to the IRS 24% of such payments. This is called "backup withholding." Payments that may be subject to backup withholding include, but are not limited to, interest, tax-exempt interest, dividends, broker and barter exchange transactions, rents, royalties, nonemployee pay, payments made in settlement of payment card and third-party network transactions, and certain payments from fishing boat operators. Real estate transactions are not subject to backup withholding.

You will not be subject to backup withholding on payments you receive if you give the requester your correct Tl N, make the proper certifications, and report all your taxable interest and dividends on your tax return.

Payments you receive will be subject to backup withholding if:

1. You do not furnish your TIN to the requester;

2. You do not certify your TIN when required (see the instructions for Part ii for details):

3. The IRS tells the requester that you furnished an incorrect TIN;

4. The IRS tells you that you are subject to backup withholding because you did not report all your interest and dividends on your tax return {for reportable interest and dividends only); or

5. You do not certify to the requester that you are not subject to backup withholding, as described in item 4 under "By signing the filled­ out form" above (for reportable interest and dividend accounts opened after 1983 only).
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Certain payees and payments are exempt from backup withholding.

See Exempt payee code, later, and the separate Instructions for the Requester of Form W-9 for more information.

See also Establishing U.S. status for purposes of chapter 3 and chapter 4 withholding, earlier.

What Is FATCA Reporting?
The Foreign Account Tax Compliance Act (FATCA) requires a participating foreign financial institution to report all U.S. account holders that are specified U.S. persons. Certain payees are exempt from FATCA reporting. See Exemption from FATCA reporting code, later, and the Instructions for the Requester of Form W-9 for more information.

Updating Your Information
You must provide updated information to any person to whom you claimed to be an exempt payee if you are no longer an exempt payee and anticipate receiving reportable payments in the future from this person. For example, you may need to provide updated information if you are a C corporation that elects to be an S co1·poration, or if you are no longer tax exempt. In addition, you must furnish a new Form W-9 if the name or TIN changes for the account, for example, if the granter of a granter trust dies.

Penalties
Failure to furnish TIN. If you fail to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect.

Civil penalty for false information with respect to withholding. If you make a false statement with no reasonable basis that results in no backup withholding, you are subject to a $500 penalty.

Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines and/or imprisonment.

Misuse of TINs. If the requester discloses or uses TINs in violation of federal law, the requester may be subject to civil and criminal penalties.

Specific Instructions
Line 1
You must enter one of the following on this line; do not leave this line blank. The name should match the name on your tax return.

If this Form W-9 is for a joint account (other than an account maintained by a foreign financial institution (FFI)), list first, and then circle, the name of the person or entity whose number you entered in Part I of Form W-9. If you are providing Form W-9 to an FFI to document a joint account, each holder of the account that is a U.S. person must provide a Form W-9.
• Individual. Generally, enter the name shown on your tax return. If you have changed your last name without informing the Social Security Administration (SSA) of the name change, enter your first name, the last name as shown on your social security card, and your new last name.

Note for ITIN applicant: Enter your individual name as it was entered on your Form W-7 application, line 1a. This should also be the same as the name you entered on the Form 1040 you filed with your application. • Sole proprietor. Enter your individual name as shown on your Form 1040 on line 1. Enter your business, trade, or "doing business as" (DBA) name on line 2.
• Partnership, C corporation, S corporation, or LLC, other than a disregarded entity. Enter the entity's name as shown on the entity's tax return on line 1 and any business, trade, or DBA name on line 2. • Other entities. Enter your name as shown on required U.S. federal tax documents on line 1. This name should match the name shown on the charter or other legal document creating the entity. Enter any business, trade, or OBA name on line 2.
• Disregarded entity. In general, a business entity that has a single owner, including an LLC, and is not a corporation, is disregarded as an entity separate from its owner (a disregarded entity). See Regulations section 301.7701-2{c){2). A disregarded entity should check the appropriate box for the tax classification of its owner. Enter the owner's name on line 1. The name of the owner entered on line 1 should never be a disregarded entity. The name on line 1 should be the name shown on the income tax return on which the income should be reported. For Page3
example, if a foreign LLC that is treated as a disregarded entity for U.S. federal tax purposes has a single owner that is a U.S. person, the U.S. owner's name is required to be provided on line 1. If the direct owner of the entity is also a disregarded entity, enter the first qwner that is not disregarded for federal tax purposes. Enter the disregarded entity's name on line 2. If the owner of the disregarded entity is a foreign person, the owner must complete an appropriate Form W-8 instead of a Form W-9. This is the case even if the foreign person has a U.S. TIN.

Line 2
If you have a business name, trade name, DBA name, or disregarded entity name, enter it on line 2.

Line 3a
Check the appropriate box on line 3a for the U.S. federal tax classification of the person whose name is entered on line 1. Check only one box on line 3a.

IF the entity/individual on line 1 THEN check the box for . .. is a(n) ...
• Corporation Corporation.
• Individual or Individual/sole proprietor.
• Sole proprietorship
• LLC classified as a partnership Limited liability company and for U.S. federal tax purposes or enter the appropriate tax • LLC that has filed Form 8832 or classification:
2553 electing to be taxed as a P = Partnership,
corporation C = C corporation, or
S = S corporation.
• Partnership Partnership.
• Trust/estate Trust/estate.

Line 3b
Check this box if you are a partnership (including an LLC classified as a partnership for U.S. federal tax purposes), trust, or estate that has any foreign partners, owners, or beneficiaries, and you are providing this form to a partnership, trust, or estate, in which you have an ownership interest. You must check the box on line 3b if you receive a Form W-8 (or documentary evidence) from any partner, owner, or beneficiary establishing foreign status or if you receive a Form W-9 from any partner, owner, or beneficiary that has checked the box on line 3b.

Note: A partnership that provides a Form W-9 and checks box 3b may be required to complete Schedules K-2 and K-3 (Form 1065). For more information, see the Partnership Instructions for Schedules K-2 and K-3 (Form 1065).

If you are required to complete line 3b but fail to do so, you may not receive the information necessary to file a correct information return with the IRS or furnish a correct payee statement to your partners or beneficiaries. See, for example, sections 6698, 6722, and 6724 for penalties that may apply.

Line 4 Exemptions
If you are exempt from backup withholding and/or FATCA reporting, enter in the appropriate space on line 4 any code{s) that may apply to you.

Exempt payee code.
• Generally, individuals (including sole proprietors) are not exempt from backup withholding.
• Except as provided below, corporations are exempt from backup withholding for certain payments, including interest and dividends. • Corporations are not exempt from backup withholding for payments made in settlement of payment card or third-party network transactions. • Corporations are not exempt from backup withholding with respect to attorneys' fees or gross proceeds paid to attorneys, and corporations that provide medical or health care services are not exempt with respect to payments reportable on Form 1099-MISC.

The following codes identify payees that are exempt from backup withholding. Enter the appropriate code in the space on line 4. 1 -An organization exempt from tax under section 501 (a), any IRA, or a custodial account under section 403(b)(7) if the account satisfies the requirements of section 401 (f)(2).
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2-The United States or any of its agencies or instrumentalities. 3-A state, the District of Columbia, a U.S. commonwealth or territory, or any of their political subdivisions or instrumentalities. 4-A foreign government or any of its political subdivisions, agencies, or instrumentalities.
5-A corporation.
6-A dealer in securities or commodities required to register in the United States, the District of Columbia, or a U.S. commonwealth or territory.
7-A futures commission merchant registered with the Commodity Futures Trading Commission.
8-A real estate investment trust.
9-An entity registered at all times during the tax year under the Investment Company Act of 1940.
10-A common trust fund operated by a bank under section 584(a). 11-A financial institution as defined under section 581. 12-A middleman known in the investment community as a nominee or custodian.
13-A trust exempt from tax under section 664 or described in section 4947.

The following chart shows types of payments that may be exempt from backup withholding. The chart applies to the exempt payees listed above, 1 through 13.

IF the payment is for ...
• Interest and dividend payments
• Broker transactions
• Barter exchange transactions
and patronage dividends
• Payments over $600 required to
be reported and direct sales over
$5,000 1
THEN the payment is exempt
for ...

All exempt payees except
for 7.

Exempt payees 1 through 4 and 6
through 11 and all C corporations.

S corporations must not enter an
exempt payee code because they
are exempt only for sales of
noncovered securities acquired
prior to 2012.

Exempt payees 1 through 4.

Generally, exempt payees
1 through s.2
• Payments made in settlement of Exempt payees 1 through 4. payment card or third-party
network transactions
1 See Form 1099-MISC, Miscellaneous Information, and its instructions. 2 However, the following payments made to a corporation and reportable on Form 1099-MISC are not exempt from backup withholding: medical and health care payments, attorneys' fees, gross proceeds paid to an attorney reportable under section 6045(n, and payments for services paid by a federal executive agency.

Exemption from FATCA reporting code. The following codes identify payees that are exempt from reporting under FATCA. These codes apply to persons submitting this form for accounts maintained outside of the United States by certain foreign financial institutions. Therefore, if you are only submitting this form for an account you hold in the United States, you may leave this field blank. Consult with the person requesting this form if you are uncertain if the financial institution is subject to these requirements. A requester may indicate that a code is not required by providing you with a Form W-9 with "Not Applicable" (or any similar indication) entered on the line for a FATCA exemption code.

A-An organization exempt from tax under section 501(a) or any individual retirement plan as defined in section 7701 (a){37).

B-The United States or any of its agencies or instrumentalities.

C-A state, the District of Columbia, a U.S. commonwealth or territory, or any of their political subdivisions or instrumentalities.

D-A corporation the stock of which is regularly traded on one or more established securities markets, as described in Regulations section 1.1472-1(c){1Xi).

E-A corporation that is a member of the same expanded affiliated group as a corporation described in Regulations section 1.1472-1(c)(1)(i).

Page4
F-A dealer in securities, commodities, or derivative financial instruments (including notional principal contracts, futures, forwards, and options) that is registered as such under the laws of the United States or any state.

G-A real estate investment trust.

H-A regulated investment company as defined in section 851 or an entity registered at all times during the tax year under the Investment Company Act of 1940.

I-A common trust fund as defined in section 584(a).

J-A bank as defined in section 581.

K-A broker.

L-A trust exempt from tax under section 664 or described in section 4947(a)(1).

M-A tax-exempt trust under a section 403{b) plan or section 457(9) plan.

Note: You may wish to consult with the financial institution requesting this form to determine whether the FATCA code and/or exempt payee code should be completed.

Line 5
Enter your address (number, street, and apartment or suite number).

This is where the requester of this Form W-9 will mail your information returns. If this address differs from the one the requester already has on file, enter "NEW" at the top. If a new address is provided, there is still a chance the old address will be used until the payor changes your address in their records.

Line 6
Enter your city, state, and ZIP code.

Part I. Taxpayer Identification Number (TIN}
Enter your TIN in the appropriate box. If you are a resident alien and you do not have, and are not eligible to get, an SSN, your TIN is your IRS ITIN. Enter it in the entry space for the Social security number. If you do not have an !TIN, see How to get a TIN below.

If you are a sole proprietor and you have an EIN, you may enter either your SSN or EIN.

If you are a single-member LLC that is disregarded as an entity separate from its owner, enter the owner's SSN (or EIN, if the owner has one). If the LLC is classified as a corporation or partnership, enter the entity's EIN.

Note: See What Name and Number To Give the Requester, later, for further clarification of name and TIN combinations.

How to get a TIN. If you do not have a TIN, apply for one immediately.

To apply for an SSN, get Form SS-5, Application for a Social Security Card, from your local SSA office or get this form online at www.SSA.gov. You may also get this form by calling 800-772-1213. Use Form W-7, Application for IRS Individual Taxpayer Identification Number, to apply for an !TIN, or Form SS-4, Application for Employer Identification Number, to apply for an EIN. You can apply for an EIN online by accessing the IRS website at www.irs.gov/EIN. Go to www.irs.gov/Forms to view, download, or print Form W-7 and/or Form SS-4. Or, you can go to www.irs.gov/OrderForms to place an order and have Form W-7 and/or Form SS-4 mailed to you within 15 business days.

If you are asked to complete Form W-9 but do not have a TlN, apply for a TIN and enter "Applied For" in the space for the TIN, sign and date the form, and give it to the requester. For interest and dividend payments, and certain payments made with respect to readily tractable instruments, you will generally have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60-day rule does not apply to other types of payments.

You will be subject to backup withholding on all such payments until you provide your TIN to the requester.

Note: Entering "Applied For" means that you have already applied for a TIN or that you intend to apply for one soon. See also Establishing U.S. status for purposes of chapter 3 and chapter 4 withholding, earlier, for when you may instead be subject to withholding under chapter 3 or 4 of the Code.

Caution: A disregarded U.S. entity that has a foreign owner must use the appropriate Form W-8.
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Part 11. Certification
To establish to the withholding agent that you are a U.S. person, or resident alien, sign Form W-9. You may be requested to sign by the withholding agent even if item 1, 4, or 5 below indicates otherwise.

For a joint account, only the person whose TIN is shown in Part I should sign (when required). In the case of a disregarded entity, the person identified on line 1 must sign. Exempt payees, see Exempt payee code, earlier.

Signature requirements. Complete the certification as indicated in items 1 through 5 below.

1. Interest, dividend, and barter exchange accounts opened before 1984 and broker accounts considered active during 1983.

You must give your correct TIN, but you do not have to sign the certification.

2. Interest, dividend, broker, and barter exchange accounts opened after 1983 and broker accounts considered inactive during 1983. You must sign the certification or backup withholding will apply. If you are subject to backup withholding and you are merely providing your correct TIN to the requester, you must cross out item 2 in the certification before signing the form.

3. Real estate transactions. You must sign the certification. You may cross out item 2 of the certification.

4. Other payments. You must give your correct TIN, but you do not have to sign the certification unless you have been notified that you have previously given an incorrect TIN. "Other payments" include payments made in the course of the requester's trade or business for rents, royalties, goods (other than bills for merchandise), medical and health care services (including payments to corporations), payments to a nonemployee for services, payments made in settlement of payment card and third-party network transactions, payments to certain fishing boat crew members and fishermen, and gross proceeds paid to attorneys (including payments to corporations).

5. Mortgage interest paid by you, acquisition or abandonment of secured property, cancellation of debt, qualified tuition program payments (under section 529), ABLE accounts (under section 529A}, IRA, Coverdell ESA, Archer MSA or HSA contributions or
distributions, and pension distributions. You must give your correct TIN, but yoL1 do not have to sign the certification.

What Name and Number To Give the Requester
For this type of account:

1. Individual

2. Two or more individuals Goin! account)
other than an account maintained by
an FFI

3. Two or more U.S. persons
Goint account maintained by an FFI)

4. Custodial account of a minor
(Uniform Gift to Minors Act)

5. a. The usual revocable savings trust
(granter is also trustee)
b. So-called trust account that is not
a legal or valid trust under state law

6. Sole proprietorship or disregarded
entity owned by an individual

7. Granter trust filing under Optional
Filing Method 1 (see Regulations
section 1.671-4{b)(2Xi)(A))"
Give name and SSN of:

The individual
The actual owner of the account or,
if combined funds, the first individual
on the account'
Each holder of the account
The minor2
The grantor-trustee1
The actual owner1
The owner"
The granter"
Page5
For this type of account: Give name and EIN of:

8. Disregarded entity not owned by an
individual

9. A valid trust, estate, or pension trust

10. Corporation or LLC electing corporate
status on Form 8832 or Form 2553

11. Association, club, religious, charitable,
educational, or other tax-exempt
organization

12. Partnership or multi-member LLC

13. A broker or registered nominee

14. Account with the Department of
Agriculture In the name of a public
entity (such as a state or local
government, school district, or prison)
that receives agricultural program
payments

15. Granter trust filing Form 1041 or
under the Optional Filing Method 2,
requiring Form 1099 (see Regulations
section 1.671-4(b){2)(i)(B))°
The owner
Legal entity<
The corporation
The organization
The partnership
The broker or nominee
The public entity
The trust
1 List first and circle the name of the person whose number you furnish.

If only one person on a joint account has an SSN, that person's number must be furnished.
2Circle the minor's name and furnish the minor's SSN.
3 You must show your individual name on line 1, and enter your business or OBA name, if any, on line 2. You may use either your SSN or EIN (if you have one), but the IRS encourages you to use your SSN. 4 List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless the legal entity itself is not designated in the account title.) • Note: The granter must also provide a Form W-9 to the trustee of the trust.
•• For more information on optional filing methods for granter trusts, see the Instructions for Form 1041.

Note: If no name is circled when more than one name is listed, the number will be considered to be that of the first name listed.

Secure Your Tax Records From Identity Theft
Identity theft occurs when someone uses your personal information, such as your name, SSN, or other identifying information, without your permission to commit fraud or other crimes. An identity thief may use your SSN to get a job or may file a tax return using your SSN to receive a refund.

To reduce your risk:
• Protect your SSN,
• Ensure your employer is protecting your SSN, and
• Be careful when choosing a tax return preparer.

If your tax records are affected by identity theft and you receive a notice from the IRS, respond right away to the name and phone number printed on the IRS notice or letter.

If your tax records are not currently affected by identity theft but you think you are at risk due to a lost or stolen purse or wallet, questionable credit card activity, or a questionable credit report, contact the IRS Identity Theft Hotline at 800-908-4490 or submit Form 14039.

For more information, see Pub. 5027, Identity Theft Information for Taxpayers.
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Victims of identity theft who are experiencing economic harm or a systemic problem, or are seeking help in resolving tax problems that have not been resolved through normal channels, may be eligible for Taxpayer Advocate Service (TAS) assistance. You can reach TAS by calling the TAS toll-free case intake line at 877-777-4778 or TTY/TDD 800-829-4059.

Protect yourself from suspicious emails or phishing schemes.

Phishing is the creation and use of email and websites designed to mimic legitimate business emails and websites. The most common act is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft.

The IRS does not initiate contacts with taxpayers via emails. Also, the IRS does not request personal detailed information through email or ask taxpayers for the PIN numbers, passwords, or similar secret access information for their credit card, bank, or other financial accounts.

If you receive an unsolicited email claiming to be from the IRS, forward this message to [email protected]. You may also report misuse of the IRS name, logo, or other IRS property to the Treasury Inspector General for Tax Administration (TIGTA) at 800-366-4484. You can forward suspicious emails to the Federal Trade Commission at [email protected] or report them at www.ftc.gov/complaint. You can contact the FTC at www.ftc.gov/idtheft or 877-IDTHEFT (877-438-4338).

If you have been the victim of identity theft, see www.ldentityTheft.gov and Pub. 5027.

Go to www.irs.gov//dentityTheft to learn more about identity theft and how to reduce your risk.

Page6
Privacy Act Notice
Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons (including federal agencies) who are required to file information returns with the IRS to report interest, dividends, or certain other income paid to you; mortgage interest you paid; the acquisition or abandonment of secured property; the cancellation of debt; or contributions you made to an IRA, Archer MSA, or HSA. The person collecting this form uses the information on the form to file information returns with the IRS, reporting the above information.

Routine uses of this information include giving it to the Department of Justice for civil and criminal litigation and to cities, states, the District of Columbia, and U.S. commonwealths and territories for use in administering their laws. The information may also be disclosed to other countries under a treaty, to federal and state agencies to enforce civil and criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to file a tax return. Under section 3406, payers must generally withhold a percentage of taxable interest, dividends, and certain other payments to a payee who does not give a TIN to the payer.

Certain penalties may also apply for providing false or fraudulent information.
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EXHIBIT A
TITLE Ill PROGRAM EXHIBIT
Title Ill C1 - Elderly Nutrition Program Site Management I. Definitions Specific to Title Ill Programs:

A. Program Requirements is defined as Title Ill program requirements found in the OAA [42 USC 3001-3058]; [45 CFR 1321]; the California Code of Regulations [22 CCR 7000 et seq.]; and CDA Program Memoranda, and California Retail Food Code (CRFC). Comply with all provisions in CCR 7630- 7638.13 Elderly Nutrition Program found here:
https://www.law.cornell.edu/requlations/california/ title-22/division-1.8/chapter- 4/a1iicle-5
B. Title Ill C1 Congregate Nutrition Services nutrition services provided to older individuals in an in-person or virtual congregate setting. Services C.

D.
include meals, nutrition education, nutrition risk screening, and opportunities for socialization. Each meal shall provide one-third (1/3) of the Dietary Reference Intakes (ORI) and comply with the most current Dietary Guidelines for Americans (DGA). To be an eligible Title Ill C1 congregate nutrition site, the site must meet all of the following criteria: [22 CCR 7638. 7(a)].

1. Be open to the public [45 CFR §1321.53(b)(3)].

2. Not means test [OAA §315(b)(3)].

3. Provide participants the opportunity to make voluntary contributions and not deny service for not contributing to the cost of the service [OAA §315(b)(4), 22 CCR §7638.9].

4. Not receive funds from another source for the cost of the same meal, equipment, or services [2 CFR §200.403(f), 45 CFR §75.403(f)].

Title Ill C2 Home-Delivered Nutrition Services nutrition services provided to frail, homebound, or isolated older individuals via home delivery or picked­ up and consumed at their place of residence or otherwise outside of in­ person or virtual congregating. Services include meals, nutrition education, and nutrition risk screening.

Each meal shall provide one-third (1/3) of the ORI and comply with the most current Dietary Guidelines for Americans. [22 CCR 7135, 22 CCR 7638.7(c)] Eligible Service Population: is defined as individuals sixty (60) years of age Elderly Nutrition Program
Site Management
Exhibit A - Page 1 FY 2025-2026
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AGENDA ITEM NO. 8.
or older, with emphasis on those in greatest economic and social need with particular attention to low-income minority older individuals, older individuals with LEP, and older individuals residing in rural areas .. [OAA § 305 (a)(2)(E); 22 CCR 7125, 7127, 7130, 7135]
a. Individuals eligible to receive a meal at a congregate nutrition site are:
i. Any older individual
ii. The spouse of any older individual
iii. A person with a disability, under age sixty (60) who resides in house facilities occupied primarily by older individuals as which congregate nutrition services are
provided.
iv. A disabled individual who resides at home with an
accompanies an older individual who participates in the program.
v. A volunteer under age sixty (60), if doing so will not deprive an older individual age sixty (60) or older of a meal. [CCR 7636.9(b)(3); CCR 7638.7(b); and OAA
339(H)]
b. Individuals eligible to receive a home-delivered meal are individuals who are:
i. Frail as defined by 22 CCR 7119, homebound by reason of illness or disability, or otherwise isolated. (These individuals shall be given priority in the delivery of
services.) [45 Code of Federal Regulations (CFR)
1321.69(a)].
ii. A spouse of a person defined in 22 CCR 7638.7(c)(2), regardless of age or condition, if an assessment
concludes that is in the best interest of the homebound older individual.
iii. An individual with disability who resides at home with older individuals, if an assessment concludes that it is in the best interest of the homebound older individual who participates in the program.

E. Site Management is defined as 1) oversight and responsibility for the day-to­ day operations of an Elderly Nutrition Program nutrition site with respect to meals; 2) oversight of and responsibility for Elderly Nutrition Program staff and volunteers, including provision of required program training; 3) collection of required Elderly Nutrition Program data from program participants; 4) keeping records and preparing reports concerning meals ordered and served, nutrition volunteer hours, and donations; and 5) ensuring the Elderly Nutrition Program nutrition site meets all federal, state, and local regulations, including Elderly Nutrition Program
Site Management
Exhibit A - Page 2 FY 2025-2026
169
AGENDA ITEM NO. 8.
applicable licensing laws and ordinances related to food service operations and sanitation.

F. CRFC means the California Retail Food Code, which is a uniform statewide health and sanitation standard for ilities, found in Section 113700 et seq., California Health and Safety Code.

G. Urban, all territory, population, and housing units in urban areas, which include urbanized areas and urban clusters. An urban area generally consists of a large central place and adjacent densely settled census blocks that together have a total population of at least 2,500 for urban clusters, or at least 50,000 for urbanized areas. Urban classification cuts across other hierarchies and can be in metropolitan or non-metropolitan areas.

H. Rural: All territory, population ad housing units not classified as urban. The rural classification cuts across other hierarchies and can be in metropolitan or non-metropolitan areas.

I. Current Meal Rate is defined as the current vendor meal rate plus an additional amount established by the Fresno-Madera Area Agency on Aging (Agency on Aging) to recover costs associated with this process.

J. Eligible Meal is defined as meals served to an eligible participant which provide one-third (1/3) of the Dietary Reference Intakes (ORI), and complies with the most current Dietary Guidelines for Americans.

K. Individual with a Disability is defined as a condition attributable to mental or physical impairment, or a combination of mental and physical impairments, that results in substantial functional limitations in one (1) or more of the following areas of major life activity: (1) Self-Care, (2) Receptive and expressive language, (3) Learning, (4) Mobility, (5) Self-Direction, (6) Capacity for independent living, (7) Economic self-sufficiency (8) Cognitive functioning (9) Emotional Adjustment. Title 22 CCR 7630 L. Volunteer means an individual who provides services without pay, but may receive reimbursement for expenses, and who has been provided with orientation and Agency on Aging mandated training in compliance with Title 22, CCR §7635.5.

II. Scope of Work
The service provider is charged with providing site management services to the "eligible service population" within the service provider's area of influence as specified in Exhibit E, Item 2 of this Agreement.

A. Assurances

1. The service provider will comply with all the Program Requirements Elderly Nutrition Program
Site Management
Exhibit A - Page 3 FY 2025-2026
170
AGENDA ITEM NO. 8.
and those required under the California Retail Food Code (CRFC).

2. Meal Count Allocation

3. a. The service provider will be charged at the current established meal rate for all meals ordered in excess of the number of eligible meals served to the Eligible Participants within the Title Ill C program. Participant eligibility is as defined in Title 22, CCR, Article 5, §7638. 7.
b. The Agency on Aging reserves the right to allocate meal quantities for the Elderly Nutrition Program. The service provider may be held financially responsible, at the Current Meal Rate, for all meals ordered which exceed the site's assigned allocation. The Agency on Aging has the option to increase or decrease the meal target allocations to individual sites in the event of changes in available funding, or changes in average service levels at individual meal sites.
c. Only those meals that are served to an eligible participant which provide one-third (1/3) of the Dietary Reference Intakes (ORI), and comply with the most current Dietary Guidelines for Americans, are allowable and counted as meals served.

Site Management Responsibilities
In compliance with Title 22, CCR, Article 5, and the Agency on Aging Nutrition Policies and Procedure Manual provided to the service provider's site coordinator, the service provider will:
a. Assure accurate and timely completion of Client Intake forms, client rosters, daily meal sign-in sheets, Client Deactivation requests, and Nutrition Volunteer Summary reports for the Congregate and Home-Delivered Meals programs;
b. Verify and order meal counts for Congregate (C 1) and Home­ Delivered (C2) meals no later than 12:00 noon the business day prior to the service day;
c. Monitor daily meal service numbers to maintain total monthly meals ordered near or at allocation levels (however, this is not to be construed that the service provider is precluded from serving above allocation levels assigned by the Agency on Aging by using donations or other sources of revenue to supplement the number of meals;
d. Comply with all Title Ill C Program and CRFC requirements for client eligibility, and meal service safety and sanitation practices;
Elderly Nutrition Program
Site Management
Exhibit A - Page 4 FY 2025-2026
171
AGENDA ITEM NO. 8.
e. Maintain separate and verifiable records of all program income and expenses for Congregate (C1) and Home-Delivered (C2) meals (all donations received from C1 clients must be
expended on C 1 costs, and all donations received from C2 clients must be expended on C2 costs);
f. Assess new and continuing home-delivered meal clients for program eligibility. Reassessments of home-delivered meal clients are to be completed quarterly, alternating two in-home visits per year with two telephone reassessments;
g. Assess new and continuing Congregate Meals clients for program eligibility. Congregate Meals client reassessments are to be conducted at least once during each fiscal year.
h. Ensure client records are available only to authorized service staff assisting the individual, and keep client records in a secure, locked file cabinet to protect client confidentiality. i. Recruit volunteers and paid staff, as needed to provide in­ center services for the Congregate (C1) and Home-Delivered (C2) Meals programs, and provide orientation, training, and supervision. A minimum of four hours of training shall be provided annually for all volunteer food service staff, to include, at a minimum:
i) Food safety, prevention of foodborne illness, and
Hazard Analysis and Critical Control Points (HACCP)
principles.
ii) Accident prevention, instruction on fire safety, first aid, choking, earthquake preparedness, and other
emergency procedures.
j. Identify and make known available services to eligible individuals through outreach efforts in their community; k. Attend Agency on Aging Site Management in-service training meetings as required;
I. Comply with all Agency on Aging monthly memos and other Agency on Aging correspondence;
m. Procure and maintain food service and cleaning supplies inventories;
n. Post menus in a location easily seen by participants at each congregate meal site; ensure menus are legible and easy to read in the language of the majority of the participants; and ensure menus are available in large print;
Elderly Nutrition Program
Site Management
Exhibit A - Page 5 FY 2025-2026
172
AGENDA ITEM NO. 8.
o. Not preclude the service of a congregate meal to a participant who has failed to make a reservation, when food is available; p. There shall be, at a minimum, a manger, and a paid staff or volunteer, designated to be responsible for the day-to-day activities at each congregate meal site, and physically be on­ site during the time that Elderly Nutrition Program activities are taking place;
q. Have restrooms, lighting, and ventilation which meet the requirements of the CURFFL;
r. Include procedures for obtaining the views of Congregate Meals Program participants about the services received; s. Have equipment at congregate meal sites, including tables and chairs, that are sturdy and appropriate for older individuals.

Tables shall be arranged to assure ease of access and
encourage socialization;
t. Provide a welcoming, pleasant dining environment for congregate meals that affords older adults an opportunity for socialization with their peers and enhancement of a healthy and enriching lifestyle; and
u. Observe any physical or emotional changes in participants' conditions and report any cases of known or suspected elder abuse to local law enforcement.
v. Ensure that an eligible individual who receives a meal is given the opportunity to voluntarily contribute to the cost of the meal. w. Post-signage indicating the suggested contribution for eligible individuals, and the guest fee for non-eligible individuals near the contribution container at each congregate meal site. The guest fee shall cover all meal costs.

B. Additional Assurances

1. Facilities shall be properly maintained by the service provider with regards to repairs and maintenance, cleanliness, accessibility, etc.

2. The service provider must submit the reports specific to this program as listed in Appendix E of this Agreement.

3. All reports required by the Agency on Aging must be submitted by the due dates listed in Appendix E of this Agreement.

4. The service provider shall have a plan to ensure accuracy of data from all levels. This plan shall include a method for the service provider to Elderly Nutrition Program
Site Management
Exhibit A - Page 6 FY 2025-2026
173
AGENDA ITEM NO. 8.
verify the accuracy of their data prior to submission to the Fresno­ Madera Area Agency on Aging.

5. Ensure that recognition on menus, brochures, letters and other forms of promotion state that the Elderly Nutrition Program is supported through funds of the Fresno-Madera Area Agency on Aging.

Ill. Approved Holidays for Nutrition Sites
There are a total of nine recognized holidays (ten days) in which food seNice will not be provided by central kitchens to congregate meal sites and sites are assumed to be closed:

Independence Day
Labor Day
Veterans Day
Thanksgiving Holiday
Christmas Holiday
New Years Holiday
Martin Luther King Jr. Day
Presidents Day
Memorial Day
July4
First Monday in September
November 11
Fourth Thursday in November and
Friday after Thanksgiving
December 25
January 1
Third Monday in January
Third Monday in February
Final Monday in May
Elderly Nutrition Program
Site Management
Exhibit A - Page 7 FY 2025-2026
174
AGENDA ITEM NO. 8.
(Revised June 2024)
A.

1. 2.

3. 4.

5. 6.

7. 8.

9. IO.

FRESNO - MADERA AGENCY ON AGING
PERSONNEL BUDGET DETAIL: FY 2025-2026
CONTRACTING AGENCY: ____________ C_ity--"--o_f_C_l o_v_i_s __________ _ PROGRAM: ______ T_ i_tl_e_I_Il_ C_l _C_o_n �g�re �g�a_te_S_it_e _N_u_tr_i_ti_on_M_an_a�g�e_m_e _n_t ____ _ B.

POSITION TITLE FTE%
( 40 Hrs =
100%)
Senior C en ter Nutrition
Services Worker Salary 100.0%
Senior C enter Custodian Salary 100.0%
Senior Services Supervisor Salary 100.0%
Salary
Salary
Salary
Salary
Salary
Salary
Salary
Total Salaries
Total Payroll Taxes
Total Benefits

TOTAL PERSONNEL COSTS
C. D.

FULL %OF

ANNUAL TIME ON

SALARY PROGRAM
57,780 85.00%
63,912 40.00%
105,276 7.00%