Agenda packet — Clovis City Council, November 3, 2025 (part 2 of 2)

Confidential & Proprietary
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Services Summary
Services
Spare Platform SaaS, including Spare One—a streamlined mobility management solution designed for efficient single-vehicle or small-scale deployments in the City of Clovis (the “Service(s)ˮ). Spare One offers access to all essential platform features via a City of Clovis branded app.

The Service(s) specifically incorporate features for a unified mobility experience:
● Fixed Route and Real-Time Integration: Full integration with fixed route GTFS and real-time (GTFSRT) feeds, providing users with accurate, up-to-date arrival and departure information directly in the Spare App.
● Multimodal Connectivity: Features enabling seamless coordination between on-demand services, fixed-route transit, and other transportation options to support comprehensive trip planning.
● Advanced Journey Planning: Empowers riders to view, select, and combine various mobility modes within the app. Dynamic routing and optimized trip accuracy are ensured by real-time traffic data from Google Live Traffic.

Service Capacity
Service includes:
● Full access to the City of Clovis branded Rider app and Spare Driver app. ● Spare Platform administration panel and system administrator training. ● Integrated fixed route data GTFS/GTFSRT and multimodal trip booking capability. ● Real-time journey planning and routing informed by Google Live Traffic information.

Annual Recurring Fees
Item Price Quantity Total
Spare One Feature $35,000 $29,750 1 29,750
Total Annual Recurring Fee $29,750
One Time Fees
Item Price Quantity Total
Implementation $5,000 $0 1 $0
Total One-Time Fees $0
15% Discount conditional on contract execution prior to October 31st, 2025

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Google Live Traffic Integration
Background:

With the City of Clovis committing to use of Spare One, Spare is willing to offer the first-gen Google Live Traffic integration completely free for all of City of Clovisʼ on-demand vehicles.

Services:

Spare Platform SaaS with Google Live Traffic integration (“Google Live Traffic Integrationˮ), which enhances Spare Engineʼs optimization logic and the Driver App experience using real-time Google Maps traffic data. This integration dynamically adjusts trip manifests based on live road conditions, ensuring more intelligent, real-time routing for the City of Clovis (the “Service(s)ˮ).

Service Capacity:

The service includes Spare Engineʼs optimization enhancements powered by Google Live Traffic, turn-by-turn Google Maps navigation in the Driver App, dynamic trip reshuffling based on real-time disruptions (e.g., road closures, traffic, accidents), and continuous manifest updates with more accurate travel durations. This service is activated for all active vehicles under the City of Clovisʼ on-demand operations.

Item Price Quantity Discount Total
Spare Google Live
Traffic Integration $0.25 per trip ∞ Trips 100% $0
Total Annual Recurring Fee $0

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AGENDA ITEM NO. 7.

Subscription Terms & Conditions
The terms and conditions set out at spare.com/msa (“Agreementˮ) apply to this Order Form (“Order Formˮ) between SPARE LABS INC (“Companyˮ) and City of Clovis as (“Customerˮ) (collectively the “Partiesˮ or individually a “Partyˮ). The effective date of this Order Form is November 1st, 2025 (“Order Form Effective Dateˮ).

Additional Terms:
● By signing this Order Form, you agree to: (a) purchase the products and services pursuant to the terms and fees set forth herein; (b) pay the Services Fees (and applicable sales and use taxes) and authorize Company to submit invoices for such payment; and (c) be bound by the terms and conditions in the Agreement. This Order Form will renew as set forth in the Terms, unless expressly stated otherwise herein. ● You may increase Service Capacity during the Term, but not downgrade. When upgrading, the new Services Fees become immediately applicable. Upon upgrade, the new Services Fees would be charged on a prorated basis for the remainder of the Term. ● CPI Increase. The Fees shall be increased on each anniversary of the first day of the Term (the “CPI Adjustment Dateˮ) by an amount equal to the greater of a) 5% or b) the increase, if any, in the CPI (as defined below) in effect for December of the immediately preceding calendar year (the “Most Recent Calendar Yearˮ) over the CPI in effect for December of the calendar year immediately preceding the Most Recent Calendar Year.

The term “CPIˮ shall mean the Consumer Price Index for All Urban Consumers CPIU for the U.S. City Average for All Items 1984100 published by the United States Department of Labor, Bureau of Labor Statistics.

IN WITNESS WHEREOF, the Parties hereto have executed this Order Form as of the Order Form Effective Date.

Spare Labs Inc
By
Name:

Title:

Date:

CUSTOMER NAME
By
Name:

Title:

Date:

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EXHIBIT A
Statement of Work
Provisioning of Administrator User Accounts
Company will supply administrative user accounts with proper privileges to administrators of the Spare Platform system, as may be agreed between Company and Customer. Users and customers of Spare Platform are bound by Spare Platform terms, as outlined at https://spare.com/terms-of-use, and Spare Open API terms, as outlined at https://developers.sparelabs.com/docs/public/terms-of-use.

Customer Training On-site or via Webinar)
Company will supply administrator training through a two-hour training course via webinar.

Training can be set at a time convenient for Customer, as may be agreed between Company and Customer.

Supply Service Documentation
Company will supply documentation on the Spare Platform, including the web-based administration panel, the Spare Open API, and the Spare Driver app, as may be agreed between Company and Customer.

Service Provisioning
Company will deploy the Spare Platform with the Spare Pooled OnDemand Spare Driver app, Spare Open API, and Spare Platform administration panel), and Spare Smart Matching and Dispatching Algorithm
Spare Engine) on an independent, secure, and scalable datacenter and web server system with disaster recovery capability, as may be agreed between Company and Customer.

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EXHIBIT B
Payment Schedule
Product Quantity Rate Amount Frequency Term Start Term End Initial Invoice
Date
Spare One * 1 $29,750 $17 ,354.17 Annually Nov 1, 2025 May 31, 2026 Nov 1, 2025 Spare One 1 $29,750 $29,750.00 Annually Jun 1, 2026 May 31, 2027 Jun 1, 2026 *initial invoice reflects pro-rated amount to be billed for the remainder of the current contract term.

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AGENDA ITEM NO. 7.

TO: Mayor and City Council
FROM: General Services Department
DATE: November 3, 2025
SUBJECT: General Services – Approval - Res. 25-___, Authorizing Amendments to the City’s Classification and Compensation Plans to Adopt a Lead Community Service Officer with a Salary Range of $ 6,357- $7,727 per month; and Approval – Res. 25-___, Amending the City’s FY 2025-26 Position Allocation Plan by adding three (3) Lead Community Service Officer positions and deleting three (3) Community Service Officer positions.

ATTACHMENTS: 1. Resolution 25-___ Classification and Compensation Plans

2. Resolution 25-___ Position Allocation Plan Adjustment

RECOMMENDATION
For City Council to approve a resolution authorizing amendments to the City’s Classification and Compensation Plans by adopting a Lead Community Service Officer with a Salary Range of $6,357 - $7,727 per month and approve a resolution amendi ng the City’s FY 2025 -26 Position Allocation Plan to add three (3) Lead Community Service Officer positions and delete three (3) Community Service Officer positions.

EXECUTIVE SUMMARY
The Clovis Police Department has identified the need to establish a new position to support its non-sworn public engagement efforts in crime prevention. The proposed Lead Community Service Officer will be part of the Police Department, reporting directly to the Division Commander. This position will serve as a resource for the Community Service Officers and help address the City's growing needs in crime prevention and community outreach. Responsibilities will include public engagement, participation in code enforcement activities, and the performance of specialized programmatic and administrative assignments. Any changes to the City’s Classification, Compensation, and Position Allocation Plans require approval by the City Council.

BACKGROUND
The Police Department proposes the addition of a Lead Community Service Officer classification. This new role will support the department by assisting with public -facing duties related to crime prevention, code enforcement, school resource programs, and th e delivery of non-emergency police services. The incumbent will provide general direction to Community 190
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Service Officers who assist sworn personnel in performing non -emergency functions. The Position Allocation Plan will be updated to include three (3) Lead Community Service Officer positions and delete (3) three Community Service Officer positions as outlined in Attachment A of Attachment 2. It is recommended that this new classification be assigned to the Clovis Public Safety Employees Association (CPSEA) bargaining unit for employee representation.

Representatives from CPSEA have expressed their support for including this classification within the bargaining unit.

FISCAL IMPACT
The fiscal impact of this proposal for the remainder of FY 2025 –26 is approxim ately $11,000.

Sufficient funds are available in the Police Department budget to cover the cost of the changes for the current fiscal year.

REASON FOR RECOMMENDATION
Creation of this classification is necessary in order to meet the needs within the Police Department. The recommended changes to the City’s Classification, Compensation, and Position Allocation Plans require Council approval.

ACTIONS FOLLOWING APPROVAL
Personnel staff will add the new classification description to the City’s Classification an d Compensation Plans. The position allocation in the Police Department will be modified as noted in Attachment A of Attachment 2.

CONFLICT OF INTEREST
None.

Prepared by: Lori Shively, Deputy General Services Director

Reviewed by: City Manager AH

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Attachment 1
RESOLUTION 25-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING AMENDMENTS TO THE CITY’S CLASSIFICATION AND COMPENSATION PLANS BY

ADDING THE LEAD COMMUNITY SERVICE OFFICER TO THE POLICE DEPARTMENT

WHEREAS, it has been determined that it is necessary to establish the classification of Lead Community Service Officer to support City Community Service Officers, assist with crime prevention and code enforcement, and deliver non-emergency police services; and

WHEREAS, modification of the City’s Classification and Compensation Plans requires authorization by the City Council; and

WHEREAS, it has been determined that it is appropriate to assign the Lead Community Service Officer classification to the Clovis Public Safety Employees Association (CPSEA) for representation.

NOW, THEREFORE, BE IT RESO LVED, that the City of Clovis shall modify the City’s Classification and Compensation Plans to include the Lead Community Service Officer classification as noted in Attachment A, with a salary range of $6,357 - $7,727.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on November 3, 2025, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: November 3, 2025

______________________________ ______________________________ Mayor City Clerk

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Attachment A
City of Clovis

LEAD COMMUNITY SERVICE OFFICER
$6357 - $7727 Monthly

DEFINITION
Under general direction, plan, assign, supervise, review, and participate in the work of Community Service Officers responsible for public contact work in crime prevention, code enforcement, school resource programs, and deliver non-emergency police service; direct and perform specialized program and administrative assignments in the office and field; perform a variety of technical tasks relative to the assigned functional area; and to perform related work as required.

CLASS CHARACTERISTICS
Positions in this class act as lead supervisors to non -sworn Community Service Officer personnel. Incumbents perform a wide range of administrative duties while being able to participate fully in the work assignment and act as a resource person to Communi ty Service Officers and other public safety staff. While performing the full function of a Community Service Officer, incumbents may be assigned special duties in response to service needs. Incumbents do not hire but may participate in the evaluations of Community Service Officers. Incumbents work under the general supervision of the Division Commander. Incumbents receive instruction on goals and objectives and perform the lead role to provide goals and objectives to other public safety staff. Lead Community Service Officers are expected to work shifts and rotate through a variety of assignments and may be required to work weekends and holidays.

EXAMPLES OF DUTIES
Lead, review, and participate in the work of Community Service Officers; instruct assigned staff in work methods; check and correct work of Community Service Officers; report to the Division Commander problems encountered in the assigned work and progress in completing work assignments; participate in development of and conduct in -service training programs for Community Service Officers; review existing and recommend new or revised procedures; assist in preparation of procedural manuals for their assigned D ivision; resolve problems Community Service Officers may encounter in performance of non-emergency police services and related job duties; assist the supervisor in the preparation of performance evaluations; advise the supervisor on status of training and/ or operational issues and may serve as acting supervisor in the event of the supervisor’s absence; brief oncoming Community Service Officers of shift action at end of shift; take the lead role in performing all Community Service Officer duties; perform non-emergency police services, including municipal code enforcement, crime scene processing, complete reports regarding criminal or civil incidents and investigate minor traffic collisions, operate City vehicles, office machines, and police radio; collect and compile statistical data, and research crime trends, assist sworn members with non-hazardous duties, appear in court, directs crowds of traffic at accident scenes or special events, perform vehicle equipment examinations for compliance with vehicle code, respond to citizen inquires and give assistance or direction as needed, assist in training programs, perform general clerical work, and access computers for information; solicit community participation, support, and input in determining crime prevention needs and present information to citizen groups, businesses, and homeowners on crime prevention programs; perform home and business security inspections and make security recommendations ; develop, organize, and present Neighborhood Watch and Business Watch p rograms; develop, organize, and present school 193
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resource programs and act as a Department liaison with school district officials ; collect, organize, and book physical evidence related to crime scene investigations; book prisoners arrested by Police Officers , perform jail checks, and transport prisoners as needed; work in close quarters with individuals who have been arrested for various criminal acts, to include serious and violent offenses, and persons under the influence of alcohol and/or drugs; may be required to obtain a PC 832 and wear a firearm during transport of arrestees outside of the Police facility; may be required to attend training and pass departmental firearm qualifications; may receive training in defensive tactics to develop safeguarding ski lls when dealing with assaultive and/or uncooperative arrestees in the custody setting; and performs related work as required.

TYPICAL QUALIFICATIONS

LICENSE REQUIRED
 Possession of a valid California Driver's License and a good driving record.

EDUCATION AND EXPERIENCE
Education:
 Completion of sixty (60) college units from an accredited college or university.

Or
 A High School Diploma or GED and three (3) years of experience as a Community Service Officer may be substituted for the required college units.

Desirable Education:
 Bachelor’s Degree.

Experience:
 Three (3) years of Community Service Officer experience working with the public in a law enforcement environment.
 Experience in training and/or supervising Community Service Officers

QUALIFICATIONS
Knowledge of:
 Operating policies, procedures, and functions of the police department relevant to the position;
 Laws, codes, and regulations pertinent to public safety services;  Computer terminal operating methods;
 Basic English usage, grammar, spelling, and punctuation;  Basic math;
 Basic record keeping methods and filing;
 Modern office equipment, procedures, and practices including the preparation of business correspondence and reports;
 Research techniques, methods, and procedures;
 Geography of the City of Clovis;
 Applicable State laws, City ordinances, procedures, and other regulations governing the Department or area of assigned responsibility.
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Ability to:
 Learn policies, procedures, and functions of the police department relevant to the position;  Analyze situations quickly and use sound judgment, initiative, creativity, and planning in Community Service Officer personnel and equipment;
 Operate a police radio;
 Understand, interpret and explain a wide variety of laws, ordinances, rules, and regulations to others;
 React quickly and calmly and exercise good judgment in all situations;  Handle multiple work requests under pressure and with frequent interruptions;  Communicate effectively and professionally, orally, in writing, and electronically in a clear, comprehensive manner;
 Speak English in a clear and concise manner;
 Perform difficult and complex assignments involving independent judgment;  Follow oral and written instructions;
 Learn, understand, interpret, explain to others and apply a variety of policies, laws, rules, and regulations in various situations;
 Prepare and maintain accurate records and reports;
 Inspire public confidence through personal integrity, appearance and actions;  Use discretion and good judgment in handling sensitive and confidential information;  Establish and maintain effective working relationships with those contacted in the course of work;
 Instruct the general public about crime prevention programs;  Relate to and communicate with school-age groups;
 Obtain a PC 832, carry and use firearms;
 Operate a vehicle, observing legal and defensive driving practices.

SUPPLEMENTAL INFORMATION

PHYSICAL DEMANDS AND WORKING CONDITIONS
 Job functions are performed in an office, outdoor, and driving environments.  Hearing: acute to hear in person, radio, or telephone.  Strength: Light work-lifting, carrying, and/or pushing 25 pounds with frequent lifting and/or carrying of objects weighing up to 25 pounds in the office environment; medium work-lifting, carrying, and/or pushing 50 pounds with frequent lifting and/or carrying of objects weighing up to 50 pounds in the outdoor/driving environments.
 Other physical requirements include: clear verbal communication, feeling, finger dexterity, frequent grasping, and holding, reaching, talking, and balancing.  Incumbents assigned to the outdoor/driving environments are required to work in all weather conditions with the ability to work outdoors when over 100 degrees in the summer and in the cold and rain during the winter months.
 Vision: Corrected to 20/20 in one (1) eye, 20/30 in the other.  Working conditions include: may work in enclosed and confined environments with no windows; ability to attend periodic evening meetings or meetings outside of regularly scheduled shift; may be assigned to work any shift and may be required to work weekends and holidays.

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Attachment 2
RESOLUTION 25-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS
APPROVING AN AMENDMENT TO THE FY 2025-26 POSITION ALLOCATION PLAN

WHEREAS, the FY 2025-26 Position Allocation Plan in the Police Department was approved as part of the FY 2025-26 City budget adoption process; and

WHEREAS, a review of the staffing needs of the City indicates that it is necessary to create the Lead Community Service Officer classification to assist with the non- emergency police services for the City; and

WHEREAS, a review of the staffing needs for the Police Department indicates that the addition of three (3) Lead Community Service Officer positions and the deletion of three (3) Community Service Officer positions is necessary in order to provide the support needed for the Police Department; and

WHEREAS, amending the City’s adopted FY 2025-26 Position Allocation Plan requires City Council authorization.

NOW, THEREFORE, BE IT RESOLVED that the City of Clovis shall amend the City’s FY 2025-26 Position Allocation Plan as noted in Attachment A.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on November 3, 2025, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED: November 3, 2025

______________________________ ______________________________ Mayor City Clerk

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Attachment A

POSITION ALLOCATION ADJUSTMENT BY DEPARTMENT FY 2025-26

DEPARTMENTS NUMBER OF POSITIONS

Police Department.

Add:

Lead Community Service Officer 3.0

Delete:

Community Service Officer 3.0

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AGENDA ITEM NO. 8.

TO: Mayor and City Council
FROM: General Services Department
DATE: November 3, 2025
SUBJECT: General Services – Approval - Claim Rejection of the General Liability Claim on behalf of Mercedes Trevino.

ATTACHMENTS: None.

RECOMMENDATION
Reject the General Liability Claim filed on behalf of Mercedes Trevino.

EXECUTIVE SUMMARY
On behalf of Mercedes Trevino (claimant), the City received a revised claim on October 10, 2025, alleging the City of Clovis failed to maintain a sidewalk, which caused her to trip and fall.

Ms. Trevino is seeking compensation in an amount of $250,000. It is recommended that the City reject the claim at this time, send notice of rejection, and refer the matter to the City’s third-party administrator for liability claims for further investigation and handling.

BACKGROUND
On June 10, 2025, Ms. Mercedes Trevino allegedly fell and injured herself near the intersection of Bellaire Avenue and Marengo Avenue in Clovis due to a raised and uneven sidewalk while walking her dog.

On October 10, 2025, a revised General Liability Claim was filed against the City of Clovis on behalf of Ms. Trevino. The claim was considered legally sufficient and timely. Ms. Trevino seeks damages for past and future medical bills.

FISCAL IMPACT
Rejection of the claim does not result in any fiscal impact.

REASON FOR RECOMMENDATION
It is recommended that the claim be rejected. The City’s liability is disputed, and although the claim is legally sufficient, the amount of the alleged damages sustained by t he claimant may also be disputed. Rejecting the claim and sending notice of rejection in accordance with the Government Claims Act will commence the time in which claimant may file a lawsuit against the City based on the claim.
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ACTIONS FOLLOWING APPROVAL
A rejection notice letter will be sent to the claimant informing her that the claim has been rejected.

CONFLICT OF INTEREST
None.

Prepared by: Charles W. Johnson, Senior Management Analyst

Reviewed by: City Manager AH

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AGENDA ITEM NO. 9.

ATTACHMENTS: 1. Vicinity Map

RECOMMENDATION
For the City Council to accept the work performed as complete and authorize the recording of the notice of completion for this project.

EXECUTIVE SUMMARY
The construction involved installation of traffic signalization and improvements at the intersection of West Shepherd Avenue and North Peach Avenue. The work included, clearing, grubbing, earthwork, grading, compaction, saw cutting, asphalt concrete pavement grinding, asphalt concrete paving, concrete median island curb, median island stamped concrete, concrete curb and gutter, sidewalk, ADA curb returns, traffic signal facilities, traffic loops, misc ellaneous electrical and traffic striping and signage.

BACKGROUND
Bids were received on August 27, 2024, and the project was awarded by the City Council to the lowest responsible bidder, St. Francis Electric, LLC, on September 16, 2024. The project was completed in accordance with the construction documents, and the contractor has submitted a request for acceptance of the project.

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FISCAL IMPACT

1. Award $734,700.00

2. Cost increases/decreases resulting from differences $8,180.33 between estimated quantities used for award and
actual quantities installed.

3. Contract Change Orders $22,544.61

CCO 1 Ethernet Switch Update $1,035.00 CCO 2 Extension of existing conduit at S/W corner $1,879.92 CCO 3 Installation of additional traffic loops $11,383.84 CCO 4 Removal and Replacement of a N48 box at the controller $8,245.85

4. Liquidated Damages -$8,000.00 ___________

Final Contract Cost $757,424.94

REASON FOR RECOMMENDATION
The Public U tilities Department, the City Engineer, the Engineering Inspector, and the Project Engineer agree that the work performed by the contractor is in accordance with the project plans and specifications and has been deemed acceptable. The contractor, St. Franc is Electric, LLC, has requested final acceptance from the City Council.

ACTIONS FOLLOWING APPROVAL

1. The Notice of Completion will be recorded.

2. All retention funds will be released pursuant to Federal requirements and the Prompt Payment of Funds Withheld to Subcontractors clause of the Local Assistance Procedures Manual.

CONFLICT OF INTEREST
None.

Prepared by: Rami Abunamous, Engineering Inspector

Reviewed by: City Manager AH

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AGENDA ITEM NO. 10.

Attachment 1
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AGENDA ITEM NO. 10.

ATTACHMENTS: 1. Vicinity Map

RECOMMENDATION
For the City Council to accept the work performed as complete and authorize the recording of the notice of completion for this project.

EXECUTIVE SUMMARY
The scope of this project was to improve the existing site to honor former mayor Peg Bos, Clovis’ first female mayor. The improvements consisted of providing electrical power, incorporating lighting, installation of a new concrete pedestal, concrete improvements, brick veneer, modifying the existing irrigation system and landscape, incorporating a pedestrian path and installation of a flagpole.

BACKGROUND
Bids were received on April 29, 2025, and the project was awarded by the City Council to the lowest responsible bidder, Dave Christian Construction Co., Inc., on May 12, 2025. The project was completed in accordance with the construction documents, and the contractor has submitted a request for acceptance of the project.

FISCAL IMPACT

1. Award $129,715.50

2. Contract Change Orders $19,928.49

3. Liquidated Damages Assessed $0.00
__________
Final Contract Cost $149,643.99

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The contract change orders were necessary to remove and replace the existing concrete pedestal and to repair the existing block w all. This work was required due to the existing conditions being of poor craftsmanship and general wear and tear observed in the existing structures.

REASON FOR RECOMMENDATION
The Public Utilities Department, the City Engineer, the Engineering Inspector, and the Project Engineer agree that the work performed by the contractor is in accordance with the project plans and specifications and has been deemed acceptable. The contractor, Dave Christian Construction Co., Inc., has requested final acceptance from the City Council.

ACTIONS FOLLOWING APPROVAL

1. The Notice of Completion will be recorded.

2. All remaining retention funds will be released no later than 35 calendar days following recordation of the notice of completion, provided no liens have been filed. Retention funds may be released within 60 days after the date of completion, provided no liens have been filed, with “completion” defined as the earlier of either (a) beneficial use and occupancy and cessation of labor, or (b) acceptance by the City Council per Public Contract Code Section 7107(c)(2).

CONFLICT OF INTEREST
None.

Prepared by: Matt Buller, Projects Administrator

Reviewed by: City Manager AH

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ATTACHMENT 1
0 1 20.5
Miles

CITY LIMITS SPHERE OF INFLUENCE
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
Teague
Nees
Sierra
Bullard
Barstow
Ashlan
DockeryThompsonHighlandLeonardDeWolfLocanTemperanceArmstrongFowlerSunnysideClovisMinnewawaPeachWillow Shields
Alluvial
Herndon
McCall

VICINITY MAP
Nathaniel Stava
Print Date: February 27, 2024
CIP 25-03 PEG BOS PLAZA

PROJECT

LOCATION
Attachment 1
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AGENDA ITEM NO. 11.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: November 3, 2025
SUBJECT: Planning and Development Services – Approval – Final Acceptance for Final Map for Tract 6284, acceptance of public improvements with authorization to record the Notice of Completion, and authorize the release of sureties, located at the southwest area of Teague Avenue and Fowler Avenue (Woodside 06N, LP (Woodside Homes)).

ATTACHMENTS: 1. Vicinity Map

RECOMMENDATION
For the City Council to:

1. Accept the public improvements for Tract 6284, and authorize recording the Notice of Completion; and

2. Authorize the release of the Performance Surety immediately and then release of the Labor and Materials Surety ninety (90) days after the recordation of the Notice of Completion (provided no lien has been filed) and release of Public Improvements Maintenance Surety upon the expiration of the one-year warranty period and provided any defective work has been repaired to the City’s satisfaction.

EXECUTIVE SUMMARY
The owner, Woodside 06N, LP (Woodside Homes), has requested final acceptance of the public improvements constructed or installed in conjunction with this tract. The public improvements include all those shown on the subdivision improvement plans approved b y the City Engineer.

The construction or installation of the public improvements is complete. The owner has requested final acceptance. Staff is recommending approval of their request.

All landscaping, including sidewalks along the side yards of lots have been constructed. The construction or installation of the public improvements is complete. However, portions of the front yard sidewalk ha ve not been installed to date and will be completed under separate Encroachment Permits according to the tract’s Subd ivision Agreement. The owner has requested final acceptance. Staff is recommending approval of their request.

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BACKGROUND
City Inspection staff, including those of the various affected departments, ha ve certified that all the public improvements requested for acceptance have been constructed or installed in accordance with the approved plans, specifications and standards, and to the satisfaction of the City Engineer. The developer has furnished the required Maintenance Surety to guarantee the accepted public improvements for a period of one year from the date of Council acceptance.

FISCAL IMPACT
The cost for periodic routine maintenance, as well as repairs needed as the improvements deteriorate with age and usage, will be incorporated into the annual maintenance budget of the Public Utilities Department as these costs are identified.

REASON FOR RECOMMENDATION
The Subdivision Map Act requires that once construction of the required improvements has been completed in compliance with all codes, plans and speci fications, and all other required documents have been completed and submitted, final acceptance is required, and the appropriate sureties are released.

ACTIONS FOLLOWING APPROVAL
Staff will Record the Notice of Completion and release the Performance, Labo r and Materials, and Maintenance Sureties as appropriate.

CONFLICT OF INTEREST
None.

Prepared by: Ruben Amavizca, Engineer II

Reviewed by: City Manager AH

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International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
T eague
Nees
Sierra
Bullard
Barstow
Ashlan
DockeryThompsonHighlandLeonardDeWolfLocanT emperanceArmstrongFowlerSunnysideClovisMinnewawaPeachWillow Shields
Alluvial
Herndon
McCall

VICINITY MAP
Legend
City Limits
Sphere of Influence
Ruben Amavizca
October 22, 2025
TM 6284 - Woodside 06N, LP (Woodside Homes)
Project Location
Attachment 1
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AGENDA ITEM NO. 12.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: November 3, 2025
SUBJECT: Planning and Development Services – Approval – Final Acceptance for Final Map for Tract 5168 acceptance of public improvements with authorization to record the Notice of Completion, and release of sureties as required, located at the southeast corner of Gettysburg Avenue and Locan Avenue (Pulte Group).

ATTACHMENTS: 1. Vicinity Map

RECOMMENDATION
For the City Council to:

1. Accept the public improvements for Tract 5168, and authorize recording the Notice of Final Acceptance; and

2. Authorize the release of the Performance Surety immediately and then release of the Labor and Materials Surety ninety (90) days after the recordation of the Notice of Completion (provided no lien has been filed) and release of Public Improvements Maintenance Surety upon the expiration of the one -year warranty period and provided any defective work has been repaired to the City’s satisfaction.

EXECUTIVE SUMMARY
The owner, Pulte Group, has requested final acceptance of the public improvements constructed or installed in conjunction with this tract. The public improvements include all those shown on the subdivision improvement plans approved by the City Engineer. The construction or installation of the public improvements is complete. The owner has requested final acceptance.

Staff is recommending approval of their request.

All landscaping, including sidewalks along the side yards of lots , has been constructed. The construction or installation of the p ublic improvements is complete. The owner has requested final acceptance. Staff is recommending approval of their request.

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AGENDA ITEM NO. 13.

BACKGROUND
City inspection staff, including those of the various affected departments, has certified that all the public improveme nts requested for acceptance ha s been constructed or installed in accordance with the approved plans, specifications and standards, and to the satisfaction of the City Engineer. The developer has furnished the required Maintenance Surety to guarantee the accepted public improvements for a period of one year from the date of Council acceptance.

FISCAL IMPACT
The cost for periodic routine maintenance, as well as repairs needed as the improvements deteriorate with age and usage, will be incorporated to the an nual maintenance budget of the Public Utilities Department as these costs are identified.

REASON FOR RECOMMENDATION
The Subdivision Map Act requires that once construction of the required improvements has been completed in compliance with all codes, plans and specifications, and all other required documents has been completed and submitted, final acceptance is required, and the appropriate sureties are released.

ACTIONS FOLLOWING APPROVAL
Record the Notice of Completion and release the Performance, Labor and Materials, and Maintenance Sureties as appropriate.

CONFLICT OF INTEREST
None.

Prepared by: Bruce Bloom, Engineer II

Reviewed by: City Manager AH

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AGENDA ITEM NO. 13.

VICINITY MAP
Legend
City Limits
Sphere of Influence
Tract 5168
Attachment 1
Daniel Negrete
Print Date: October 16, 2025
Tract 5168 Final Acceptance
211
AGENDA ITEM NO. 13.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: November 3, 2025
SUBJECT: Planning and Development Services - Approval – Res. 25 -___, Annexation of Miscellaneous Properties to the Landscape Maintenance District No. 1.

ATTACHMENTS: 1. Res. 25-___

RECOMMENDATION
For the City Council to approve Resolution 25 -___, approving annexation of miscellaneous properties into City of Clovis Landscape Maintenance District (LMD) No. 1.

EXECUTIVE SUMMARY
The developers / property owners of the properties listed in Attachment A of the proposed resolution have submitted executed landscape maintenance covenants, copies of which are on file with the City Clerk, indicating consent to annexation of the subject property into the City of Clovis Landscape Maintenance District No. 1. This action will annex each of these properties into the Landscape Maintenance District so that they can be assessed for maintenance costs within their respective areas.

BACKGROUND
Council formed the original district on July 15, 1985, for the purpose of funding the maintenance of landscaped areas and parks. These properties are being brought to Council for annexation to the district as a group rather than separately in an effort to conserve staff resources and Council’s time. Under the provisions of the Landscaping and Lighting Act of 1972, if all of the owners of property proposed for annexation provide written consent to annexation, then noticing, hearing, and filing of an Engineer’s Report is not required.

Under the provisions of the Landscaping and Lighting Act of 1972, and in accordance with Article XIII C and Article XIII D of Proposition 218, all the owners of property proposed for annexation have provided a written request and consent to annexation and have executed a covenant (petition) indicating acceptance of the annual assessment.

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AGENDA ITEM NO. 14.

FISCAL IMPACT
This project will add any landscaped areas and will incrementally increase maintenance revenue through annual assessments from the annexed properties. Current year to date status of landscape maintenance district facilities is as follows:

Various LMD’s Year to Date
Under Consideration

LMD Landscaping added: 0.000 acres 1.920 acres

Resource needs added: 0.000 person 0.192 person

The resource needs estimate is based on 1 person per 10 acres of landscaped area.

REASON FOR RECOMMENDATION
The property owners for the miscellaneous properties have requeste d or consented to annexation into the City of Clovis LMD No. 1.

ACTIONS FOLLOWING APPROVAL
The miscellaneous properties shall become a part of the City of Clovis LMD No. 1 and will be assessed next year for maintenance costs.

CONFLICT OF INTEREST
None.

Prepared by: Daniel Negrete, Engineer II

Reviewed by: City Manager AH

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AGENDA ITEM NO. 14.

Attachment 1
RESOLUTION 25-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS
APPROVING ANNEXATION TO LANDSCAPING MAINTENANCE DISTRICT NO. 1 OF

THE CITY OF CLOVIS

WHEREAS, City of Clovis Landscape Maintenance District No. 1 ("District") was formed by Resolution No. 85-78, adopted July 15, 1985, pursuant to Part 2 of Division 15 of the Streets and Highways Code (Landscape and Lighting Act of 1972), herein the "Act"; and

WHEREAS, all of the owners of property proposed to be annexed to the District consisting of proposed developments as described in Attachment A attached hereto and incorporated herein by reference, have consented to said annexation and such annexation may be ordered without notice and hearing or filing of engineer's report, or both.

NOW, THEREFORE, BE IT RESOLVED, by the City of Clovis:

1. That the public interest and convenience require that certain property described in Attachment A attached hereto and by reference incorporated herein be annexed into Landscape Maintenance District No. 1 of the City of Clovis for the maintenance and servicing of landscaping facilities.

2. The City Clerk shall receive and file the maps showing the boundaries of the areas annexed as set forth in Attachment A, which boundaries shall be used for assessment procee dings until and unless a change of organization is approved pursuant to the Act.

* * * * *

The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on November 3, 2025, by the following vote, to wit.

AYES:

NOES:

ABSENT:

ABSTAIN:

DATED:

______________________________ ______________________________ Mayor City Clerk
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AGENDA ITEM NO. 14.

Attachment A

Miscellaneous properties to be added to the Landscape Maintenance District No. 1 of the City of Clovis:

Project Number Address Developer/Owner
SPR 2024-017 401 N Minnewawa TOLLHOUSE PARTNERS L.P., AN OKLAHOMA LIMITED

PARTNERSHIP
SPR 2024-017 451 N Minnewawa TOLLHOUSE PARTNERS L.P., AN OKLAHOMA LIMITED

PARTNERSHIP
BD-PVT-25-00550 4444 Nees Ave Lee R. Copeland and Carol S. Copeland SPR 2021-009 1959 N Willow Ave THE SHOPS ON THE AVENUE, L.P.

BD-CMBR-25-01773 2652 Heritage Ave DIRK C. STROMBECK AND JOYCE C. STROMBECK, CO-

TRUSTEES OF THE DIRK AND JOYCE STROMECK LIVING
TRUST
BD-CMBR-25-02034 1212 Cypress Ave NEIL VOSS, A MARRIED MAN AS HIS SOLE AND SEPARATE

PROPERTY
BD-CMBR-24-03824 920 Bliss Ave Michael A Ogden and Katie Ogden, Wife and Husband, as joint tenants,
BD-CMBR-25-00809 2286 Ellery Ave JEREMY W. TURNER AND MICHELLE L. TURNER, HUSBAND

AND WIFE AS JOINT TENANTS
BD-CMBR-25-01336 1478 Indianapolis JOHN THORNBURG AND ROSEMARY TING, HUSBAND AND

WIFE AS JOINT TENANTS
BD-CMBR-25-01068 1541 Rall Ave Candice Rae Brown, a single woman and Raymond Walter Brown and Marilyn Louis Brown, husband and wife, as
joint tenants
BD-CMBR-25-01313 320 W Ashcroft Ave HUOY O TRANG AND DANIELLE V TRANG, TRUSTEES OF THE TRANG FAMILY TRUST DATED JULY 18, 2003
BD-CMBR-24-01052 2220 De Witt Avenue Carson Goldberg and Paula Goldberg, husband and wife, as community property with right of survivorship
BD-CMBR-25-00430 134 Poppy Ln The Roman Catholic Bishop of Fresno, a corporation sole BD-CMBR-24-03780 408 Clovis Ave Tipp Investments, LLC
BD-CMBR-25-01274 241 Elm Ave MICHAEL JAMES TONE AND CHARLOTTE LYNETTE

JOHNSON, HUSBAND AND WIFE AS JOINT TENANTS
BD-CMBR-25-00687 106 Woodworth Ave Adam K Holt and Kelley F Holt, husband and wife, as community property with right of survivorship
BD-CMBR-25-00756 1661 Fifth St WILLIAM T. SANDERS
BD-CMBN-25-00621 1426 Tollhouse Rd New Horizon Investment LLC, a California Limited Liability Company
BD-CMBR-25-01149 650 W Indianapolis
Ave Unit:B
650 W INDIANAPOLIS AVE STATUTORY TRUST
BD-CMBR-25-02292 727 Woodworth Ave
Unit:B
Michael Anthony Moreno and Monique Moreno, husband
and wife as joint tenants
BD-CMBR-25-02074 115 San Jose Ave EPIC HOME TRANSFORMATIONS LLC, A CALIFORNIA

LIMITED LIABILITY COMPANY
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AGENDA ITEM NO. 14.

BD-CMBR-24-03904 3334 Bullard Ave WARREN T. FORTIER, A MARRIED MAN AS HIS SOLE AND

SEPARATE PROPERTY
BD-CMBR-25-02403 1515 Keats Ave ITALISH INVESTMENTS INC. A CALIFORNIA CORPORATION BD-PVT-25-01340 1301 De Wolf Ave JOSHUA B CRAMPTON, SINGLE MAN BD-CMBR-25-02919 3284 Claremont Ave KENG KIA YANG, A SINGLE WOMAN BD-CMBN-25-02690 511 Fourth St the Sheldon Family Trust BD-CMBR-25-02393 560 W Stuart Ave Lisa Kay Johnson, a single woman BD-CMBR-25-01841 2236 Ellery Ave Kelli Brianne Mayhew, a single woman, and Matthew Joseph Bowe, a single man, as joint tenants
BD-CMBR-24-04294 1018 San Jose Ave Clovis Apartment Group, LLC, an Arizona limited liability company
BD-CMBR-25-01945 1209 Fourth St Heavenly Joy Properties #1, LLC BD-CMBR-24-03143 6 Pollasky Ave Boom Boom Properties, LLC, a California limited liability company, as to an undivided 50% interest and B1-66ER,
LLC a California limited liability company, as to an
undivided 50% interest

216
AGENDA ITEM NO. 14.

TO: Mayor and City Council
FROM: Public Utilities Department
DATE: November 3, 2025
SUBJECT: Public Utilities – Approval – Award the Request for Proposals and Approve the Purchase of the Fleet Asset Management Software Five (5) Year Subscription from AssetWorks, Inc., for a Total of $344,051.37.

ATTACHMENTS: None

RECOMMENDATION
For the City Council to award the Request for Proposals (RFP) and approve the purchase of the new fleet asset management software five (5) year subscription from AssetWorks, Inc., for a total amount of $344,051.37.

EXECUTIVE SUMMARY
The City of Clovis has relied on the FASTER fleet management system for two decades. The software is no longer meeting the City’s current needs and is no longer supported by the vendor, posing operational and security risks.

Staff issued a Request for Proposals (RFP) using the City’s online bidding system to find replacement software that is user-friendly and accessible, meets current information technology and cybersecurity standards, can integrate with other Fleet systems like fuel management, and would meet all reporting needs. AssetWorks, Inc., provided the most complete and responsive proposal, meeting all the City’s technical requirements, qualifications, experience, and cost.

AssetWorks offers a robust, cloud -based platform that meets the City’s current and future fleet management needs. Approval of this purchase will ensu re continuity of service, improved functionality, and enhanced data security.

Staff recommends transitioning from the legacy FASTER fleet management software to the modern Software-as-a-Service (SaaS) solution provided by AssetWorks.

BACKGROUND
The City of Clovis has utilized the FASTER fleet management system since the early 2000s.

While the software has served its purpose, it has become increasingly outdated and is no longer supported by the original vendor. FASTER has stopped support of their legacy software to focus 217
AGENDA ITEM NO. 15.
on their new SaaS solution. This lack of support limits the City’s ability to maintain, upgrade, or troubleshoot the system, and exposes the City to potential data loss and inefficiencies.

On February 14, 2025, staff developed and issued a Request for Proposals (RFP) for the replacement software and assembled an evaluation team comprised of subject matter experts in technology, asset management, and fleet operations to evaluate these proposals. A total of eleven (11) proposals were received , but only six (6) were deemed responsive, meeting the City’s proposal requirements and qualifying for further evaluation.

Proposals were evaluated based on the following criteria:
 The completeness of the written proposal
 Ability to meet the requirements as specified in General Requirements and Guidelines, Proposal Requirements, and Scope of Services
 Fees charged and overall price , including any charges for on -going support and maintenance
 The system’s technological specifications , including system design, enterprise grade components, expandability, security, and life expectancy  The firm’s project management and technical capabilities  Feedback from references (preferably other California local government agencies) regarding qualifications to succeed on this project

The responsive proposals are listed as follows:

Vendor 5-Year Total Cost
AtomAI $240,000.00
RTA $292,294.15
AssetWorks $344,051.37
FASTER $347,634.45
Advantech $579,451.23
RICEFW $2,145,116.80

After evaluating all proposals , AssetWorks emerged as the preferred vendor, receiving the highest overall score due to its comprehensive SaaS offering, user -friendly interface, ability to conform to current industry standards in information technology and security while meeting all system and user requirements, and proven track record with other municipalities. They also provided the most complete and responsive proposal.

In comparison to AssetWorks, t he two lower-cost proposals from RTA and AtomAI lacked the complete offerings asked for in the Request for Proposals for fleet management software.

AssetWorks provide s a scalable SaaS platform with advanced analytics, mobile access, a customer portal, and automated workflows tailored to fleet management . These features will streamline operations, reduce manual data entry, and empower staff with real-time insights. The intuitive interface also minimizes training time and improves user adoption across departments. 218
AGENDA ITEM NO. 15.

Based on thorough and comprehensive evaluation, s taff is recommending the purchase of the fleet asset management software five (5) year subscription, maintenance , and support agreement from AssetWorks, Inc., for a total of $344,051.37, which would be paid annually per the following schedule:

Term Implementation Fee SaaS Subscription Fee
Year 1 $110,160.00 $42,735.00
Year 2 $44,017.05
Year 3 $46,217.90
Year 4 $48,990.98
Year 5 $51,930.44
Total: $344,051.37

FISCAL IMPACT
The total 5 -year contract cost is $344,051.37, which includes SaaS subscription fees for all required modules, implementation, training, and all 5 years of maintenance support. Funding for Year 1 implementation and subscription fee is available in the Fisc al Year 2025-26 budget for this project.

REASON FOR RECOMMENDATION
Migrating to AssetWorks ensures that the City will maintain a reliable and secure fleet management system. The SaaS model provides scalability, automatic updates, and remote access, aligni ng with the City’s strategic goals for digital modernization and operational efficiency.

ACTIONS FOLLOWING APPROVAL
Upon Council approval, the City Manager will execute the subscription agreement with AssetWorks. The Public Utilities Department will coordinate with AssetWorks to begin implementation, data migration, and staff training.

CONFLICT OF INTEREST
None.

Prepared by: Hung Vu, Senior Information Technology Analyst

Reviewed by: City Manager AH

219
AGENDA ITEM NO. 15.

TO: Mayor and City Council
FROM: Planning and Development Services Department
DATE: November 3, 2025
SUBJECT: Consider Approval - Res. 25-___, Resolution of Necessity to determine that public interest and necessity require acquisition of property for public purposes and; authorizing proceedings in eminent domain for property located North of Nees Avenue, West of Armstrong Avenue.

Staff: Ryan C. Burnett, AICP, Engineering Program Supervisor Recommendation: Approve

ATTACHMENTS: 1. Res. 25-___

2. Vicinity Map

RECOMMENDATION
For the City Council to hold a public hearing and approve the attached Resolution of Necessity (Attachment 1), authorizing the City Attorney to initiate eminent domain proceedings to acquire property in fee for public right -of-way purposes on the north side of Nees at the intersection of Nees and Armstrong Avenues.

EXECUTIVE SUMMARY
This is a request to approve a Resolution of Necessi ty approving the eminent domain process to acquire right -of-way in order to install traffic signalization at the intersection of Nees and Armstrong Avenues. Staff has not been able to come to an agreement with the property owner to purchase the needed right-of-way. This action is to avoid further delays in the construction of improvements at the intersection of Nees Avenue and Armstrong Avenue.

California Code of Civil Procedure section 1245.240 requires the Resolution of Necessary be approved by a minimum vote of two-thirds of all the members of the City Council.

BACKGROUND
City staff is currently in discussion with Bret Judkins, property owner of 5976 E. Nees Avenue, Clovis CA 93611, APN 559-040-16s. The acquisition consists of 4,971 square feet of new street right-of-way to accommodate a new traffic signal at the intersection. Attachment 2 shows the area needing to be acquired.
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AGENDA ITEM NO. 16.

This right-of-way is needed for the Nees and Armstrong Signalization Project at the intersection of Nees and Armstrong (the “Pr oject”). The Project is federally funded and includes the installation of traffic signal poles, mast arms, reinforced concrete pole foundations, traffic loop detectors, conduit, cameras, safety streetlights, communication cabinet and equipment, site grading, asphalt-concrete paving, concrete curb returns ramps, asphalt-concrete dikes, asphalt- concrete pavement transitions and concrete sidewalk transitions. The Project’s improvements are necessary to accommodate increased traffic demands in the area in order to increase public safety.

The City began negotiations with the property owner in June 2023 with an acquisition request of 5,905 square feet. Staff obtained an appraisal report for the Property to be obtained that outlines its fair market value, and an offer was made to the propert y owner in accordance with Government Code section 7267.2. Subsequently, the Project was redesigned due in part to PG&E requirements, which resulted in a smaller acquisition area of 4,971 square feet. The smaller area was due to the project not needing as much right of way due to redesign and to minimize impacts to the property owner. Staff sent the updated plans to the property owner in November of 2024 with a revised offer reflecting the smaller acquisition area. Since, staff have attempted to work with the property owner to address any questions or issues but have not been able to reach an agreement.

Due to lack of agreement on the terms of the acquisition and timing of the Project, staff requests approval of the Resolution of Necessity and authorize staff to begin the eminent domain process, if necessary. The construction phase for the Project is currently programmed in the Federal Transportation Improvement Program (FTIP) in federal fiscal year 2025/26. A Resolution of Necessity is a required legal step that confirms the public need, necessity of the property, compliance with all legal procedures, and gives the authorization to initiate eminent domain proceedings, while allowing negotiations to continue.

Staff will continue to work with the propert y owner with the goal of coming to an agreement on the terms of the right-of-way acquisition; however, the start of construction -related activities on the Project will be delayed if right-of-way is not acquired in a timely manner.

The property owner has been notified of the public hearing date and their right to appear and be heard on the Resolution of Necessity. Notice of this hearing was mailed to the property owner on October 6, 2025, in accordance with Code of Civil Procedure section 1245.235. Council is advised that the only issues under consideration at the public hearing are considering the necessity to invoke eminent domain, and whether there exists relevant findings required for adopting a Resolution of Necessity. The fair market value of the prope rty is not a proper topic for consideration or discussion at the Resolution of Necessity hearing.

Required Findings for the Resolution of Necessity are:

1. Public interest and necessity require the proposed project.

The subject property is required for the installation of traffic signal poles and associated roadway improvements. Without acquisition of this property, the Project cannot be constructed as 221
AGENDA ITEM NO. 16.
designed, and the resulting public safety and traffic efficiency benefits would be significantly compromised. There is no viable alternative that avoids the need for this specific property interest.

2. The proposed project is planned and located in the manner that will be most compatible with the greatest public good and the least private injury.

The Project underwent a comprehensive design process that included engineering evaluations.

The selected alignment and design reflect the least intrusive means to achieve the Project objectives while minimizing impacts to private property.

3. The property sought is necessary for the proposed project.

The subject property is required for the installation of traffic signal poles and associated roadway improvements. Without acquisition of this property, the Project cannot be constructed as designed, and the resultin g public safety and traffic efficiency benefits would be significantly compromised. There is no viable alternative that avoids the need for this specific property interest.

4. An offer to acquire the real property, pursuant to section 7267.2 of the Govern ment Code, was made to the owners of record as provided by law.

In compliance with Government Code §7267.2, the City made a written offer based on a fair market value appraisal and provided the owner with a summary of the valuation. The offer remains open for the owner's consideration. Negotiations have continued in good faith, and staff remains committed to reaching a voluntary agreement, if possible.

5. The City has complied with all conditions and statutory requirements necessary to exercise the power of eminent domain ("the right to take") to acquire the portion of the property described herein.

The City has complied with all applicable procedures and requirements set forth in the California Eminent Domain Law (Code of Civil Procedure Section 1230.010 et seq.), including pre - condemnation requirements such as the provision of notice and opportunity to be heard at a public hearing. All notifications and procedural requirements have been met, and the record reflects substantial compliance with applicable law.

6. The City has fully complied with all provisions of the California Environmental Quality Act, and the National Environmental Policy Act for the Project.

The Project has undergone appropriate environmental review and complies with the requirements of both the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). Under CEQA, the Project has been determined to be categorically exempt pursuant to Section 15303 of the CEQA Guidelines – New Construction or Conversion of Small Structures. This exemption applies to the construction and installation of small facilities or structures that do not have a significant impact on the environment. The Project 222
AGENDA ITEM NO. 16.
involves the conversion of the existing four -way stop intersection a t Nees and Armstrong Avenues into a fully signalized intersection. These improvements meet the criteria under CEQA for categorical exemption, as they involve the installation of new, small -scale transportation infrastructure that does not result in significant environmental impacts.

Additionally, a Categorical Exclusion (CE) under NEPA was prepared and formally approved by the California Department of Transportation (Caltrans), acting under delegated authority from the Federal Highway Administration (FHWA) . The approval confirms that the Project does not individually or cumulatively have a significant effect on the human environment and therefore does not require an Environmental Assessment (EA) or Environmental Impact Statement (EIS).

FISCAL IMPACT
Approval of the Resolution of Necessity is essential to allow the City to acquire the required property interest in a timely manner and proceed with the construction of critical public safety improvements. The Project will reduce traffic congestion and enhance overall safety at a heavily used intersection. Delaying acquisition jeopardizes funding timelines and public safety.

REASON FOR RECOMMENDATION
The Project and related right-of-way acquisitions are budgeted and funded by Measure "C" and Congestion Mitigation and Air Quality Program (CMAQ) federal funds.

ACTIONS FOLLOWING APPROVAL
Staff will continue to work with the property owner towards an agreement but will pursue an eminent domain action if necessary to meet funding deadlines.

CONFLICT OF INTEREST
None.

Prepared by: Jomar Rushdan, Management Analyst

Reviewed by: City Manager AH
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AGENDA ITEM NO. 16.

Attachment 1
RESOLUTION 25-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS

DETERMINING THAT THE PUBLIC INTEREST AND NECESSITY REQUIRE

ACQUISITION OF PROPERTY FOR PUBLIC PURPOSES AND AUTHORIZING

PROCEEDINGS IN EMINENT DOMAIN FOR PROPERTY LOCATED AT THE

INTERSECTION OF NEES AND ARMSTRONG AVENUES

WHEREAS, it appears necessary and desirable that the City of Clovis (hereinafter, “City”) acquire fee title to a portion of the real property commonly known as 5976 East Nees Avenue (APN: 559-040-16s), which portion is more particularly described as set forth in Exhibit A, and as depicted in Exhibit B (the portions of property to be condemned are hereinafter referred to as the “Property”); and

WHEREAS, the underlying project for which the Property is needed is th e signalization and related improvements to the intersection of Nees Avenue and Armstrong Avenue (“Project”), and this resolution is necessary for the acquisition of fee title to the Property, consisting of approximately 4,971 square feet for right-of-way purposes; and

WHEREAS, the Project underwent an environmental review pursuant to the California Environmental Quality Act (“CEQA”) and the National Environmental Policy Act (“NEPA”), and the requirements have been satisfied; and

WHEREAS, a Notice of Hear ing on the intent of the City Council of the City of Clovis (hereinafter “Council”) to Adopt the Resolution of Necessity was mailed to the record owner of the Property in accordance with California Code of Civil Procedure section 1245.235, subdivisions (a) and (b). The Notice of Hearing advised the property owner of the right to be heard on the matters referred to therein on the date and at the time and place stated therein ; and

WHEREAS, the hearing described in the Notice of Hearing was duly held on November 3, 2025, at the time and place stated therein, and all interested parties were given an opportunity to be heard. The hearing was then closed and the matter was considered by the Council in accordance with applicable law; and

WHEREAS, the Council ha s received and considered all relevant facts and evidence, including, but not limited to, the Planning and Development Services Department staff report and matters referenced therein; facts which are otherwise commonly known, judicially noticeable, and matters of public record; and all other relevant and proper evidence offered at the hearing by staff, affected property owners who made timely requests to appear and be heard at the hearing, and others who appeared and were heard. 224
AGENDA ITEM NO. 16.

NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis by a vote of not less than 2/3 of its members, declares, finds, and resolves as follows:

1. The foregoing recitals are true and correct and, by this reference, incorporated herein as if set forth in full. The staff report, Attachments, and all other materials presented to Council, whether orally or in writing on the Resolution of Necessity are incorporated by reference.

2. The City is authorized to acquire the Property described herein for the Project by eminent domain proceedings pursuant to California Government Code sections 37350.5 and 40404, and California Code of Civil Procedure section 1240.610.

3. The Property to be acquired is generally located on the north side of East Nees Avenue at Armstrong Avenue, in the City of Clovis, County of Fresno, State of California. The extent of the Property to be taken is as described in the legal description attached as Exhibit A and as depicted in the diagram attached hereto as Exhibit B.

4. Based on all evidence presented in this matter, the Council specifically finds and determines as follows:
a. The public interest and necessity require the proposed Project. b. The proposed Project is planned or located in the manner that will be most compatible with the greatest public good and the least private injury. c. The Property as described in this Resolution is necessary for the proposed Project. d. An offer to acquire the Property, in accordance with section 7267.2 of the Government Code, was made to the owner of record of the Property as provided by law.
e. The City has complied with all conditions and statutory requirements necessary to exercise the power of eminent domain (“the right to take”) to acquire the portion of the Property described herein.
f. The City has complied with all provisions of CEQA and NEPA for the Project.

5. The portion of the interest in the Property, including any improvements thereon, which are authorized to be acquired by this Resolution, are as delineated on the said attachments, being real property completely situated within the territorial boundaries of the City.

6. The City plans that the date of use of the Property for the Project will be within seven (7) years from the date the complaint for eminent domain proceedings is filed.

7. The City Attorney of the City of Clovis is authorized and directed to institute and conduct to conclusion in the name of the City , proceedings in eminent domain. The proceedings 225
AGENDA ITEM NO. 16.
are to be in accordance with the provisions of the Constitution of California and the Code of Civil Procedure in order to acquire in the name of the City a fee simple estate in and to a portion of the Property herein described and such other interests as may be necessary for construction and operation of the Project. This Council finds and determines the public interest, necessity, and welfare require prejudgment possession of the Property as soon as the sa me may be lawfully obtained. The City Attorney is authorized and directed to obtain such possession.

8. The Director of Finance of the City is authorized to pay, out of funds authorized or received, for the acquisition of the Property, for prejudgment possession of the Property, and for all other costs and expenses of acquisition, including, but not limit ed to, final compensation for the take and all fees and costs charged for City services in connection with this litigation.

9. The City Manager and City Attorney, or their authorized designees, are hereby authorized, without further action of this Council, to enter into any settlement regarding acquisition of the Property by way of agreement and/or stipulation so long as the settlement is based upon approved evidence and appraisal opinion.

* * * * *

The foregoing resolution was introduced and ad opted at a regular meeting of the City Council of the City of Clovis held on November 3, 2025, by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN

DATED:

______________________________ ______________________________ Mayor City Clerk

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AGENDA ITEM NO. 16.

H:\Survey\Projects\CIP 20-13 - Armstrong & Nees TS\Legal Description\Exhibit A - 559-040-16.docx

Exhibit A
That portion of Parcel 2 of Parcel Map No. 2988, recorded in Book 20 of Parcel Maps, at Page 1, Fresno County Records, situated in the Southeast quarter of Section 28, Township 12 South, Range 21 East, Mount Diablo Base and Meridian, in the City of Clovis, County of Fresno, State of California, described as follows;
Beginning at the Southeast corner of said Parcel 2, thence North 89º57’00” West along the South Line of said Parcel 2, also being the northerly Right of Way of Nees Avenue, 57.50 feet; Thence parallel with the East Line of said Parcel 2, North 0º12’22” East, 23.00 feet to the intersection with a line that is parallel with and 23.00 feet North of said South Line; Thence along last said parallel line South 89º57’00” East, 15.00 feet; Thence North 45º07’41” East, 26.20 feet to the intersection with a line that is parallel with and

24.00 feet West of the East Line of said Parcel 2;
Thence along last said parallel line, North 0º12’22” East, 68.24 feet Thence North 9º13’54” East 79.65 feet;
Thence parallel with the South Line of said Parcel 2, South 89º57’00” East, 11.51 feet to the East Line of said Parcel 2, also being the westerly Right of Way of Armstrong Avenue; Thence along said East Line, South 0º 12’ 22” West, 188.37 feet to the Southeast corner of said Parcel 2 and the Point of Beginning.

See Exhibit B attached hereto and by this reference made a part hereof.

Containing approximately 4,971 square feet

2024.09.26
13:26:34-07'00'
227
AGENDA ITEM NO. 16.

DRY CREEK ELEMENTARY
NEES AVE.

NORTH ARMSTRONG AVE.

PARCEL 2PARCEL MAP NO. 2988P.M. 20-1, F.C.R.

CITY OF CLOVIS - PLANNING AND DEVELOPMENT SERVICESEXHIBIT "B"APN: 559-040-16 NNEES COLONY - R.S. 2-57, F.C.R.TRACT NO. 5360V. 72, PG. 70 & 71, PLATS, F.C.R.LEGEND 2024.09.26
13:26:58-07'00'
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AGENDA ITEM NO. 16.

Nees Ave
N Armstrong Ave
55904016S
5976 Nees Avenue
0 50 10025
Feet
Tuesday, October 21, 2025
Right-of-Way Acquisition City Limits Parcel
Judkins Bret Ryan Trustee | APN: 559-040-16S
Acquisition Square Footage: ± 4,971
Attachment 2
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AGENDA ITEM NO. 16.

TO: Mayor and City Council
FROM: Public Utilities Department
DATE: November 3, 2025
SUBJECT: Workshop – Presentation on Draft 2025 Water Rate Study Findings.

Staff: Kevin Tuttle, Assistant Public Utilities Director Recommendation: Receive and File

ATTACHMENTS: None.

RECOMMENDATION
Receive and file a presentation on the Draft 2025 Water Rate Study findings.

EXECUTIVE SUMMARY
In April 2016, t he City’s current water rate structure was approved to meet the revenue requirements of operating and maintaining the City’s water system as an enterprise fund and avoid the need to use the General Fund. Since 2016, additional o perational, maintenance, and regulatory requirements have been imposed which have increased the cost of operating and maintaining the water system. Additionally, the City has experienced significant increases in costs over the past five years due to inflation and other factors related to labor, capital, and material components for operating the water system. Along with the operational factors, there is a recognized need to replace aging components and provide redundancy for critical infrastructure to adequately maintain the water system.

The Five-Year Forecast projects a need to generate additional revenue to maintain required working capital and set aside funds for capital projects necessary to keep the water system running effectively and efficiently in the future . Additionally, re cent court decisions have necessitated a review of the current water rate structure within the Water Rate Study to determine if structural changes are needed to the water rates . The City’s Water Rate Study consultant, Raftelis, evaluated the existing rate structure and worked with staff over the past year and a half to develop potential revenue scenarios that meet the City’s financial and water system needs, while also ensuring compliance with applicable legal requireme nts governing water rates, including Proposition 218.

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BACKGROUND
The 2016 Water Rate Report recommended tiered water rates based on a revised cost of service analysis. This report was largely generated in light of the San Juan Capistrano court decision of 2015, which ruled that the City of San Juan Capistrano failed to show the cost of providing water to high-usage customers actually increased proportionally with consumption. Since that time, a 2024 decision in Coziahr v. Otay Water District concluded that the Otay Water District failed to demonstrate that higher tiers incur a proportionally higher cost to provide similar service.

Effectively, this decision stated that the previously used industry standards for calculating tiered water rates are not a substitute for rates based on the actual costs incurred to run the system .

Similarly, in Patz v. City of San Diego (2025) , the court ruled that rates must be based on the actual cost to provide service at each tiered rate. Should tiered rates be used, they mu st be linked to actual data and not industry standard data.

Since the 2016 Water Rate Report and adjustments made to water rates in 2017, inflation from the economic impacts of the COVID-19 pandemic have increased project costs significantly. To ensure compliance with the court decisions mentioned above regarding tiered water rates and to address projected revenue shortfalls due to additional regulatory requirements, higher costs of operating the water system than projected in 2016, and the need to accum ulate funds for future capital, maintenance, operation, and projects related to compliance with the Sustainable Groundwater Management Act (SGMA), staff retained the services of a consultant, Raftelis, to conduct a comprehensive water rate study. The goal of this water rate study was to provide a review of the current Water Enterprise Fund and what adjustments are necessary in the near future.

Raftelis’ work consisted of providing a financial plan that meets the City’s revenue requirements while also provi ding a cost -of-service analysis that bases the rate recommendations on the realities of the current water utility needs. Staff’s core criteria for the updated rate structure were:
1) the rates are legally defensible within the current confines of applicable case law and Proposition 218 , and 2) the rate s meet the revenue requirements for maintenance and operations of a sustainable water system.

The development of the water rate study consisted of documenting revenue requirements to meet the utility’s needs for maintenance and operations, establishing a funding mechanism for needed capital improvement projects and maintaining current levels of reserve funding. The cost of service was then developed by:
 Separating revenue needs based on supply, customer service, metering, etc.  Allocating those revenue needs to their appropriate cost basis, such as volume, bills, and equivalent meters.
 Determining a cost per unit of service, such as equivalent meters, number of customers, or number of bills.
 Distributing the developed cost to each customer class using the unit costs and the proportional impact of each customer class on the system.

The rates were the n designed based on the cost of service and the revenue requirements.

Finally, a report was prepared that serves as the administrative record and support document to meet the requirements of Proposition 218.
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Staff has evaluated a preliminary rate structure that serves as one potential way to provide the necessary funding for maintenance and operations, and phases in the increase to water rates over a three-year period. This potential rate structure provides additional generation of revenues over three consecutive years (2027-2029) to close the financial gap identified in the report. Staff believes the potential rate structure is necessary and appropriate in meeting future revenue requirements of the Water Enterprise Fund, and expects to make a formal recommendation to Council in early 2026 to initia te the necessary Proposition 218 proceedings to consider the proposed water rate increase.

The potential water rate structure would begin on January 1, 2027 and continue for three years at an average increase of 23% per year. The overall average increase in the first year would be about 23% , with each customer class being affected with differing percentages due to the removal of tiers and other adjustments made to the structure of the water rates to be compliant with current law. Rates in the y ears following the initial 3 -year period would be authorized to increase at an escalator of 3%, which has historically been the City’s practice. These increases would follow in the same manner as the Solid Waste and Sewer Enterprise accounts, where Council will evaluate staff’s recommendations during the annual budget cycle to determine if the authorized increase is required for the upcoming budget year. Th e authorized 3% annual increase in subsequent years is intended to limit larger future rate increases, allow for the funding of major infrastructure maintenance projects, and allow the Water Enterprise Fund to maintain adequate reserve levels to help mitigate future market and cost fluctuations.

The study also provides a review of the City’s private fireline costs. As a part of this update, staff believes following the American Water Works Association manual for rate setting is appropriate, which recommends firelines be billed according to the service line connection.

FISCAL IMPACT
The proposed water rates are designed to address the increasing cost of operations, maintenance, planned infrastructure, and projects related to compliance wit h applicable legal and regulatory requirements – including SGMA – and to provide a fiscally responsible financial plan for funding necessary improvements to aging infrastructure. The increase in rates allows for continued operational cost coverage, addres ses debt service, provides for capital improvements, and maintains necessary operational reserves for future uncertainties. Th e proposed rate increase also provides debt service coverage necessary to satisfy bonding requirements, should those become necessary in the future.

This draft rate study also includes similar provisions to 2016 that allow for a continued 3% water rate escalator starting in Fiscal Year 2030. These incremental increases help alleviate the need for periodic large rate increases. Under normal circumstances, these modest increases allow revenues to keep up with the increase in standard energy and material costs, like chemicals, fuel, vehicles, and personnel costs. Ideally, the smaller increases help reduce the need for larger increases over time. This strategy has been adopted previously by Council for both the Water and Sewer Enterprise Funds.

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Finally, the chart below includes a bill comparison example, comparing an average current water bill to the future water bill for the same serv ice after the proposed first year (23%) initial rate increase. The current water rate for other local agencies is also included for comparison .

Historically, Clovis has had one of the lowest costs of water services provided in the region, and Clovis is likely to remain in the lower half of the identified cities even after the proposed increase.

REASON FOR RECOMMENDATION
Receiving and filing presentation on the Draft 2025 Water Rate Study findings.

ACTIONS FOLLOWING APPROVAL
Staff is in the process of finalizing the Water Rate Study with Raftelis and will be recommending adoption of the new water rates and initiation of a Proposition 218 proceeding in the coming months. The tentative schedule is outlined below:

 November – December 2025: Receive additional comments/feedback and conduct public outreach on water rate study findings, and finalize the study.  February 2026: Depending on feedback, request Council authorization to proceed with a Proposition 218 hearing.
 March – April 2026: Conduct a Proposition 218 hearing and Municipal Code update.

CONFLICT OF INTEREST
None.

Prepared by: Kevin Tuttle, Assistant Public Utilities Director

Reviewed by: City Manager AH
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Clovis City CouncilNovember 3, 2025

Clovis City Council
November 3, 2025