May 4, 2026 - 1 - 6:00 PM
Agenda • City Council Meeting
Council Chamber, 1033 Fifth Street, Clovis, CA 93612 (559) 324-2060 www.clovisca.gov
May 4, 2026 6:00 PM Council Chamber
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The Clovis City Council meetings are open to the public at the physical address listed above. There are numerous ways to participate in the City Council meetings: you are able to attend in person; you may submit written comments as described below; and you may view the meeting which is webcast and accessed at www.clovisca.gov/agendas.
Written Comments
• Members of the Public are encouraged to submit written comments at:
www.clovisca.gov/agendas at least two (2) hours before the meeting (4:00 PM). You will be prompted to provide Council Meeting Date, Item Number, Name, Email, Comment • Please submit a form for each item you are commenting on. • A copy of your written comment will be provided to the City Council noting the item number.
If you wish to make a verbal comment, please see instructions below. • Please be aware that any written comments received that do not specify a particular agenda item will be marked for the general public comment portion of the agenda. • If a written comment is received after 4:00 PM on the day of the meeting, efforts will be made to provide the comment to the City Council during the meeting. However, staff cannot guarantee that written comments received after 4:00 PM will be provided to City Council during the meeting. All written comments received prior to the end of the meeting will be made part of the record of proceedings.
Campaign Contribution Prohibition and Mandatory Disclosure – Pursuant to Government Code section 84308, a Councilmember shall not accept, solicit, or direct a campaign contribution of more than $500 from any party or their agent, or from any participant or their agent, while a proceeding involving a license, permit, contract, or other entitlement for use is pending before the City or for 12 months after a final decision is rendered in that proceeding. Any Councilmember who has received a campaign contribution of more than $500 within the preceding 12 months from a party or their agent, or from a participant or their agent, must disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use their official position to influence the decision.
May 4, 2026 - 2 - 6:00 PM
Pursuant to Government Code section 84308, subdivision (e), any party to a covered proceeding before the City Council is required to disclose on the record of the proceeding any campaign contribution, including aggregated contributions, of more than $500 made within the preceding 12 months by the party or their agent to any Councilmember. The disclosure shall be made as required by Government Code Section 84308, subdivision (e)(1) and California Code of Regulations, Title 2, section 18438.8. No party or their agent, and no participant or their agent, shall make a campaign contribution of more than $500 to any Councilmember during the covered proceeding or for 12 months after a final decision is made in that proceeding. The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the applicable requirements of the law.
Call to Order
Flag Salute - Councilmember Bessinger
Roll Call
Public Comments
This is an opportunity for the members of the public to address the City Council on any matter within the City Council’s jurisdiction that is not listed on the Agenda. In order for everyone to be heard, please limit your comments to 3 minutes or less, or 10 minutes per topic. Anyone wishing to be placed on the Agenda for a specific topic should contact the City Manager’s office and submit correspondence at least 10 days before the desired date of appearance.
Consent Calendar
Items considered routine in nature are to be placed upon the Consent Calendar. They will all be considered and voted upon in one vote as one item unless a Councilmember requests individual consideration. A Councilmember’s vote in favor of the Consent Calendar is considered and recorded as a separate affirmative vote in favor of each action listed. Motions in favor of adoption of the Consent Calendar are deemed to include a motion to waive the reading of any ordinance or resolution on the Consent Calendar. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.
1. Administration - Approval - Minutes from the April 20, 2026, City Council, Meeting.
2. Administration - Receive and File – Business Organization of Old Town (BOOT) Third Quarter Report, January through March 2026.
3. General Services — Approval — Res. 26-__, Adopting the FY 2026-27 Consolidated Transportation Service Agency (CTSA) Operations and Program Budget (OPB) for Round Up Transit Services.
4. General Services - Approval - Res 26-____, Authorizing Amendments to the City’s FY 2025-2026 Position Allocation Plan by Correcting the Fiscal Year on Resolution 26-35 that Deleted One (1) Construction Manager Position and Added One (1) Supervising Civil Engineer Position within the Planning and Development Services Department.
5. Planning and Development Services – Approval – Various actions related to the Bid Award for CIP 25-04 Teague Avenue Street Improvements to Asphalt Design by Juan Gomez in the amount of $944,000: a) Authorize the City Manager to execute the contract on behalf of the City; and b) Approval — Res. 26-___, Amending the Fiscal Year 2025-2026 Community Investment Program (CIP).
May 4, 2026 - 3 - 6:00 PM
6. Planning and Development Services – Approval – Final Acceptance and Authorization to Record the Notice of Completion for CIP 25-07 ADA - Sidewalk Improvements Citywide for a Final Contract Cost of $170,077.16.
7. Planning and Development Services – Approval – Final Acceptance and Authorization to Record the Notice of Completion for Final Map for Tract 6393, located at the southeast area of Herndon Avenue and Temperance Avenue (Gill Gaheer Development, LLC).
8. Planning and Development Services – Approval – Various actions related to the purchase of an underpass structure for Capital Improvement Program (CIP) 22-04 (Shaw Avenue Widening Phase 2): a) Authorize the City Manager to sign a purchase agreement with ContechES in the amount of $2,412,549.87; and b) Approve a 4-week road closure along Shaw Avenue between De Wolf Avenue and Leonard Avenue to install the underpass structure during construction of CIP 22-04.
9. Police - Approval - Annual Review of Ordinance 22-03, Clovis Police Department Policy 706, and the Annual Military Equipment Use Report.
10. Public Utilities - Approval - Final Acceptance and Authorization to record the Notice of Completion for CIP 17-04, Sanitary Pump Station "E" Pump Addition, with a Final Contract Cost of $938,123.73.
Public Hearings
A public hearing is an open consideration within a regular or special meeting of the City Council, for which special notice has been given and may be required. When a public hearing is continued, noticing of the adjourned item is required as per Government Code 54955.1.
11. Consider Approval - Res. 26-___, Adoption of the City of Clovis 2026-2030 Consolidated Plan and 2026-2027 Annual Action Plan for expenditure of Community Development Block Grant (CDBG) Funds.
Staff: Claudia Cázares, Housing Program Manager
Recommendation: Approve
12. Consider various items associated with fees under the Planning and Development Services Department and find that the project is exempt from further environmental review under Section 15061(b)(3) of the California Environmental Quality Act Guidelines. City of Clovis, applicant.
a. Consider Approval - Res. 26-___, A request to approve a resolution amending Plan Check, Inspection Services, Encroachment Permits, and Community Investment Program Rates.
b. Consider Approval - Res. 26-___, A request to approve the 2026 City of Clovis Planning Division fee schedule.
Staff: McKencie Perez, Deputy City Planner, Sean Smith, Deputy City Engineer Recommendation: Approve
13. Consider various items associated with approximately 17.41 acres of land located at the northeast corner of N. Baron and Perrin Avenues. Frances Ricchiuti and Patrick V.
Ricchiuti, owners; Lennar Homes, applicant; Yamabe & Horn Engineering, Inc., representative:
a. Consider Approval — Res. 26-__, A resolution recommending that the City Council approve an addendum to the previously adopted environmental finding of a Mitigated Negative Declaration and a Mitigation Monitoring and Reporting Program for Vesting Tentative Tract Map 6543 and Planned Development Permit 2025-001. b. Consider Approval — Res. 26-__, TM6543, A resolution recommending that the City
May 4, 2026 - 4 - 6:00 PM
Council approve a Vesting Tentative Tract Map for a 137-lot single-family planned residential development on approximately 17.41 acres of land. c. Consider Approval — Res. 26-__, PDP2025-001, A resolution recommending that the City Council approve a planned development permit for a 137-lot single-family planned residential development.
Staff: Tiffany Williams, Associate Planner
Recommendation: Approve
Administrative Items
Administrative Items are matters on the regular City Council Agenda other than Public Hearings.
14. Receive and File - Quail Run Annexation Update (RO313).
Staff: Marissa Parker, Associate Planner
Recommendation: Receive and File
15. Receive and File - General Plan Update, Land Use Map Check-In.
Staff: George Gonzalez, City Planner
Recommendation: Receive and File
City Manager Comments
Council Comments
Adjournment
Future Meetings
Regular City Council Meetings are held at 6:00 PM in the Council Chamber. The following are future meeting dates:
May 11, 2026 (Mon.)
May 18, 2026 (Mon.)
June 1, 2026 (Mon.)
Preliminary - Subject to Approval March 16, 2026
- 1 -6:00 PM
City Council Meeting • Minutes
April 20, 2026 6:00 PM Council Chamber
Call to Order
The meeting was called to order by Mayor Mouanoutoua at 6:02 PM.
Flag Salute
Flag Salute led by Councilmember Basgall.
Roll Call
Present: Councilmember Basgall, Councilmember Ashbeck, Councilmember Bessinger, Mayor Pro Tem Pearce, Mayor Mouanoutoua
Presentations/Proclamations
1. Presentation of Proclamation recognizing Helping One Woman (HOW) - Clovis Chapter.
2. Presentation of Proclamation declaring April 2026 as Donate Life Month.
Council Items
3. Consider Approval – Appointments to the Planning Commission and Personnel Commission.
Upon call, there was no public comment.
Motion by Councilmember Ashbeck, seconded by Councilmember Basgall, to reappoint Alma Antuna and Amy Hatcher to the Planning Commission. Motion carried by unanimous vote.
Motion by Councilmember Ashbeck, seconded by Councilmember Bessinger, to reappoint Scott Fetterhoff, Charlotte Gallock, and James Verros, and appoint Ani Kitsinian and Rebecca Henderson to the Personnel Commission. Motion carried by unanimous vote.
Public Comments
Dez Martinez, expressed that the current housing situation and lawsuit are the result of years of failing to meet housing obligations and urged accountability.
Brad Avery, resident, raised concerns about neglected infrastructure in his neighborhood, including poor lighting, sewer issues, water pressure problems, and lack of street improvements.
Crystal Dumas, resident, expressed concerns that the City is not adequately enforcing housing standards tied to Community Development Block Grant-funded programs, allowing unsafe conditions to persist.
Preliminary - Subject to Approval March 16, 2026
- 2 -6:00 PM
Consent Calendar
Neil Mallory spoke regarding Consent Calendar item 11.
Motion by Councilmember Ashbeck, seconded by Councilmember Bessinger, that the items on the Consent Calendar be approved, except items 14-15. Motion carried by unanimous vote.
4. Minutes from the April 13, 2026, City Council Meeting.
5. Finance – Receive and File – Investment Report for the Month of October, 2025.
6. Finance – Receive and File – Treasurer's Report for the Month of October, 2025.
7. Finance – Receive and File – Investment Report for the Month of November, 2025.
8. Finance – Receive and File – Treasurer's Report for the Month of November, 2025.
9. Fire - Approval - Award Weed and Rubbish Abatement Contract to Iron Cross Tractor Services, LLC, for discing, handwork, trash hauling, grading, tire disposal, and tree stump removal and authorize the Fire Chief to enter into the agreement.
10. General Services – Approval – Res. 26-38, Authorizing the Execution of the Authorized Agent and Certificates and Assurances Forms for the Low Carbon Transit Operations Program (LCTOP), Recommending that the Deputy General Services Director be Authorized to Execute All Required Documents, and Submittal of One (1) Project for Fiscal Year 2025-2026 Cycle A.
11. General Services - Approval - Waive the City’s Usual Purchasing Requirements and Authorize the City Manager to Approve the Purchase of Six (6) FrontRunners and Two (2) Class C – Ford E450 Cutaway Buses for $1,798,087.98 Utilizing the California Association for Cooperative Transportation (CalACT) Competitive Bid Award.
12. General Services - Approval - Res. 26-39, Approving a Side Letter Agreement with Clovis Public Safety Employees Association (CPSEA) to Include Recruitment Bonus Pay for Lateral Public Safety Dispatchers; and Authorizing City Manager to Execute Agreement.
13. General Services – Approval - Claim Rejection of the General Liability Claim on behalf of Penni Richey.
The following items were pulled from the Consent Calendar for further discussion:
14. Planning and Development Services – Approval – Res. 26-40, Final Map Tract 6332, located south of Loyola Ave., between N. Locan Ave. and N. De Wolf Ave. (Granville Homes, Inc., A California Corporation).
Mayor Pro Tem Pearce recused herself from the above item due to a potential conflict of interest, as she owns real property within 1,000 feet of the project site.
Motion for approval by Councilmember Ashbeck, seconded by Councilmember Bessinger. Motion carried by 4-0-0-1, with Mayor Pro Tem Pearce recused.
15. Planning and Development Services – Approval – Res. 26-41, Annexation of Proposed Tract 6332, located south of Loyola Ave., between N. Locan Ave. and N. De Wolf Ave. to the Landscape Maintenance District No. 1 of the City of Clovis. (Granville Homes, Inc., A California Corporation).
Mayor Pro Tem Pearce recused herself from the above item due to a potential conflict of interest, as she owns real property within 1,000 feet of the project site.
Motion for approval by Councilmember Ashbeck, seconded by Councilmember Bessinger. Motion carried by 4-0-0-1, with Mayor Pro Tem Pearce recused.
Preliminary - Subject to Approval March 16, 2026
- 3 -6:00 PM
Public Hearings
16. Consider various actions related to the Proposed New Water Rates and Fees. a. Conduct a Proposition 218 Public Hearing and Majority Protest Proceeding on the proposed new Water Rates and Fees as outlined in the Draft Water Rate Study Report and the Public Hearing Notice mailed to all City water customers.
b. Consider approval of the proposed new Water Rates and Fees, subject to no majority protest, and adoption of the Water Rate Study Report as final.
Mayor Mouanoutoua called the public hearing to order at 6:40 PM.
Public comment was opened at 7:25 PM. The following members of the public addressed the Council on the above item: Ken, Joshua Engle, Greg Little, Howard Wong, Brad Avery, Neil Mallory, Edward Stark, Mike Prandini, Gabriella, Steven Trevino, and Erin Wink. The public hearing closed at 8:11 PM.
City Clerk Parra announced that the City received a total of 76 written protests.
Motion for approval by Councilmember Ashbeck, seconded by Councilmember Bessinger. Motion carried by unanimous vote.
17. Consider Approval – Res. 26-42, Resolution approving a street plan line for Clovis Avenue (from Behymer to Copper Avenues), Minnewawa Avenue (from Shepherd to International Avenues), Behymer Avenue (from Willow to Sunnyside Avenues), International Avenue (from Willow to Sunnyside Avenues), and Copper Avenue (from Willow to Sunnyside Avenues) and approving associated California Environmental Quality Act Addendum to the 2014 General Plan EIR. (Heritage Grove)
Councilmember Basgall temporarily left the meeting at 8:14 PM.
Staff noted revisions to the Staff Report and Resolution, including updating the limits of Minnewawa Avenue (Shepherd Avenue to Enterprise Canal) and International Avenue (Willow Avenue to Peach Avenue), as well as edits to the subject, recommendation, resolution title, and related language.
Upon call, there was no public comment.
Motion to approve the resolution as amended by Councilmember Ashbeck, seconded by Councilmember Bessinger. Motion carried by a 4-0-1 vote, with Councilmember Basgall absent.
Administrative Items
18. Provide Direction - Update on Status of the Maintenance Community Facilities District.
Councilmember Basgall returned to the meeting at 8:29 PM.
The following members of the public addressed the Council on the above item: Mike Prandini and Neil Mallory.
Council provided direction for staff to return with a proposal illustrating how the program would function, including a localized example. This update should consider how the new Community Facilities District (CFD) will interact with the other various funding sources and measures that the
Preliminary - Subject to Approval March 16, 2026
- 4 -6:00 PM
City currently uses for maintenance projects. Council requested staff provide an example development, with the proposed special tax rates, and how funding overlaps will be considered in the application of the CFD.
19. Consider Adoption – Ord. 26-03, an Ordinance of the City Council of the City of Clovis finding that the proposed ordinance amendment is exempt from CEQA pursuant to CEQA Guidelines Section 15061, Subdivision (b)(3); and amending the City's Development Code by adding Chapter 9.27 to the Clovis Municipal Code to establish a Mixed-Income Zoning Ordinance for Residential Development Projects. (Vote: 4-1 with Mayor Mouanoutoua voting no) Upon call, there was no public comment.
Motion for approval by Councilmember Ashbeck, seconded by Councilmember Bessinger. Motion carried by 4-1 vote, with Mayor Mouanoutoua voting no.
Council Items
20. Provide Direction – Peg Bos Plaza Honoree Additions Policy.
The following member of the public addressed the Council on the above item: Steven Trevino Council provided direction for staff to develop a recognition program that clearly defines criteria and categories, including potential “Trailblazer” designations, utilizes a flexible and expandable format allowing for more than 20 recognitions over time, incorporates input from community and historical organizations, includes consideration for staff recognition, explores alignment with events such as the Mayor’s Breakfast or annual celebrations, and establishes a nomination and selection process reflecting community values and history.
City Manager Comments
City Manager Haussler announced that it is rodeo week and encouraged the community to get out and enjoy the festivities, including the rodeo parade on Saturday, April 25th, at 9:30 a.m. He also shared that the General Plan Advisory Committee will meet on April 30th. He highlighted several upcoming community events connected to America’s 250th birthday celebration, including VFW Post 3225 Loyalty Day on May 1st, the kickoff of the farmers market with a 250th-themed focus, a patriotic-themed Trail Fest, Saturday, May 2nd, and Carry the Load on May 3rd organized by the Veterans District.
Council Comments
There was consensus of the council to bring back a proclamation honoring the Pink Heals group.
Adjournment
Mayor Mouanoutoua adjourned the meeting at 10:00 PM. The next regularly scheduled City Council meeting is May 4, 2026.
Mayor City Clerk
Report to the City Council
To: City Council
From: Administration
Date: May 4, 2026
Staff: Shawn Miller , Business Development Manager
Subject: Administration - Receive and File – Business Organization of Old Town (BOOT) Third Quarter Report, January through March 2026.
Recommendation: Receive and File
Attachments: 1. BOOT 3rd Qtr ATT 1 Report
Recommendation:
That the City Council receive and file the BOOT Third Quarter Report, January through March 2026.
Executive Summary:
According to the 2025–2027 agreement between the City of Clovis and the Business Organization of Old Town, BOOT is to submit quarterly reports to the City Manager and City Council. The amount to be funded is $18,000.
Background:
According to the 2025-2027 agreement between the City of Clovis and the Business Organization of Old Town, BOOT is to submit quarterly reports to the City Manager and City Council detailing the progress of BOOT’s promotional and marketing activity. Attached is the Third Quarter Report covering January through March 2026 activities. The amount to be funded is $18,000.
Fiscal Impact:
The amount to be funded is $18,000, which is called out in the 2025-2026 Budget.
Reason for Recommendation:
The attached report meets the requirements established in the 2025-2027 agreement between the City of Clovis and the Business Organization of Old Town.
Actions Following Approval:
Staff will process payment to BOOT.
Conflict of Interest:
None.
Report to the City Council
To: City Council
From: General Services Department
Date: May 4, 2026
Staff: Bethany Berube, Deputy General Services Director Subject: General Services — Approval — Res. 26-__, Adopting the FY 2026-27 Consolidated Transportation Service Agency (CTSA) Operations and Program Budget (OPB) for Round Up Transit Services.
Recommendation: Approve
Attachments: 1. CTSA OPB FY 2026-27 ATT 1 Res. 26-___
2. CTSA OPB FY 2026-27 ATT 2 Final Report
Recommendation:
For the City Council to approve a Resolution adopting the FY 2026-27 Consolidated Transportation Service Agency (CTSA) Operations and Program Budget (OPB) for Round Up Transit services.
Executive Summary:
The Consolidated Transportation Service Agency (CTSA) Operations and Program Budget (OPB) is a planning document required to maintain compliance with Public Utilities Code regulations to secure Transportation Development Act (TDA) funds for designated CTSAs. The document is revised annually as required.
Background:
The development of the CTSA Operations and Program Budget (OPB) for the Clovis Urban Area, Fresno Metropolitan Area, Rural Fresno County, and the City of Clovis has been a collaborative effort with Fresno Council of Governments (FCOG).
The OPB is intended to serve the following purposes:
1. Provide a program of operations, including an implementation schedule for new or modified services, and a program budget for the Clovis CTSA coordinated and consolidated social service transportation services for the program year beginning July 1, 2026, through June 30, 2027.
2. Serve as a resource document for local elected officials, social service agencies, and citizens.
3. Demonstrate the CTSA’s compliance with Section 99275.5 of the Public Utilities Code
concerning Transportation Development Act (TDA) Local Transportation Fund (LTF) Article 4.5 claim evaluation criteria and required findings, and with the Fresno Council of Governments Assembly Bill 120 Action Plan.
4. Document efforts to improve coordination and consolidation of social services transportation services in order to meet state regulations.
Fiscal Impact:
None.
Reason for Recommendation:
As a designated CTSA, the City of Clovis is required to prepare the OPB annually to comply with Section 99275.5 of the Public Utilities Code concerning the Transportation Development Act (TDA) Local Transportation Funds (LTF) Article 4.5 claim criteria and required productivity findings.
Actions Following Approval:
Attach a Resolution in the Clovis section of the CTSA document and file the finalized document with the Fresno Council of Governments (FCOG).
Conflict of Interest:
None.
ATTACHMENT 1
RESOLUTION 26-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS
APPROVING THE ADOPTION OF THE CONSOLIDATED TRANSPORTATION
SERVICE AGENCY (CTSA) OPERATIONS AND PROGRAM BUDGET (OPB) FOR
CLOVIS TRANSIT ROUND UP SERVICES
WHEREAS, the Fresno Council of Governments (FCOG) has separately designated the Clovis Transit Round Up Service as a Consolidated Transportation Services Agency (CTSA); and
WHEREAS, the document has been prepared in cooperation with Fresno Area Express (FAX), Clovis Transit, and the Fresno County Rural Transit Agency (FCRTA); and WHEREAS, Clovis Transit has prepared, under contract, the FY 2026-2027 “Operations Program and Budget for the Clovis CTSA”; and WHEREAS, the document has been prepared in conjunction with the annual performance evaluation process, the Short-Range Transit Plans and Public Transit Budgets; and
WHEREAS, said document has been reviewed during the past forty-five (45) days.
NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis does hereby adopt the “Operations and Program Budget for the Clovis CTSA 2026-2027” as the basis for its continued responsibility as the designated CTSA for the City of Clovis. * * * * *
The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on May 4, 2026, by the following vote, to wit.
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED: May 4, 2026
______________________________ ______________________________ Mayor City Clerk
CONSOLIDATED TRANSPORTATION SERVICE AGENCY
OPERATIONS PROGRAM AND BUDGET
FOR FISCAL YEAR – 2026/2027
CLOVIS URBAN AREA
Date: May 2026
SUBMITTED TO
THE FRESNO COUNCIL OF GOVERNMENTS
PREPARED BY
CITY OF CLOVIS
THE CLOVIS CONSOLIDATED TRANSPORTATION SERVICE AGENCY
785 3rd Street
Clovis, CA 93612
Phone: 559-324-2760
ATTACHMENT 2
TABLE OF CONTENTS
CLOVIS URBAN CTSA INTRODUCTION................................................................... 1 GOALS, OBJECTIVES & POLICIES FOR CTSA - STATE & REGIONAL.................. 2 GOALS, OBJECTIVES & STANDARDS FOR THE LOCAL CLOVIS CTSA............... 4 GOAL 1 Service Level................................................................................................. 4 GOAL 2 Service Quality.............................................................................................. 4 GOAL 3 Service Productivity....................................................................................... 5 GOAL 4 System Image................................................................................................ 6 OVERVIEW................................................................................................................. 7 DESCRIPTION OF EXISTING PARATRANSIT SERVICE......................................... 9 ANNUAL PRODUCTIVITY TRENDS......................................................................... 14 FISCAL YEAR EST. 2025-2026 BUDGET FOR THE CLOVIS CTSA....................... 15 FISCAL YEAR PROJ. 2026-2027 BUDGET FOR THE CLOVIS CTSA..................... 16 FOLLOW-UP ON 2021-2024 TRIENNIAL PERFORMANCE AUDIT......................... 17 FOLLOW-UP ON 2025 PRODUCTIVITY EVALUATION........................................... 20
ATTACHMENTS
A. ORGANIZATIONAL CHART........................................................................... A-1 B. MAP-SERVICE AREA..................................................................................... A-2 C. RESOLUTION................................................................................................. A-3
1 OPB 2027
OPERATIONS AND PROGRAM BUDGET OF THE
CLOVIS URBAN CONSOLIDATED TRANSPORTATION SERVICE AGENCY
INTRODUCTION
The City of Clovis operates two (2) types of public transit service. Clovis Stageline provides general public, fixed-route service within the City limits and into the northeast area of Fresno, including California State University Fresno (CSUF) and Clovis Community College. Clovis Round Up operates a specialized demand-responsive service for disabled residents with scheduled trips within the Clovis/ Fresno metropolitan area. The City of Clovis has designated Round Up services as the Consolidated Transportation Service Agency (CTSA) for the Clovis Transit service area.
The Consolidated Transportation Service Agency (CTSA) Operations Program and Budget (OPB) for the Clovis Urban Area has been developed in cooperation with the Fresno Council of Governments (Fresno COG). The OPB is intended to:
1. Provide a program of operations, including an implementation schedule for new or modified services, and a program budget for CTSA coordinated and consolidated social service transportation services for the program year, July 1, 2026 through June 30, 2027.
2. Serve as a resource document for local elected officials, social service agencies, and citizens.
3. Demonstrate the CTSA’s compliance with Section 99275.5 of the Public Utilities Code concerning Article 4.5 claim evaluation criteria and required findings, and with the Fresno COG Assembly Bill 120 Action Plan (adopted February 1982).
4. Document efforts to improve coordination and consolidation of social service transportation services in order to:
a. Demonstrate compliance with Chapter 1120 of the 1979 California Statutes by addressing and substantiating which of the coordination benefits specifically listing in the legislation should be pursued by the CTSA.
b. Create additional opportunities to utilize supplemental grant funding available from federal and state assistance programs to support social service transportation services by demonstrating that “coordination criteria” have been met.
Operational concerns for FY2026/27 include:
• Monitor demand for service to newly expanded city areas to the northeast and southeast, including Loma Vista and Heritage Grove;
2 OPB 2027
• Continue to monitor impacts of VMT and maximize any potential mitigation resulting from route changes;
• Continue to assess the commercial driver shortage and make necessary adjustments to continue to meet service levels;
• Continue to adjust and adapt operations to incorporate the second transit location (Transit Hub at Landmark Square);
• Continue to research and evaluate zero-emission vehicles to ensure compliance with the California Air Resources Board (CARB) mandate, which requires public transit agencies to convert to zero-emission vehicles by 2029;
• Utilize the feasibility electrification study to begin planning efforts for ICT Compliance through fleet conversion;
• Continue coordination efforts with other transit agencies in the region including Fresno Area Express, Fresno County Rural Transit Agency, and Fresno Council of Governments;
• Monitor and review all local, state, and federal funding opportunities for transit requirements and future transportation developments.
GOALS, OBJECTIVES, AND POLICIES FOR CONSOLIDATED TRANSPORTATION
SERVICE AGENCIES (STATE AND REGIONAL MANDATES)
In 1985 the Clovis City Council adopted the following goals, objectives, and standards for Clovis Transit as part of the transit planning process. Annually, the Council reviews and amends these standards as needed.
Chapter 1120 of the 1979 California Statutes and the Assembly Bill 120 Action Plan declare goals, objectives and policies which apply "generally" to CTSA services. These are as follows:
GOAL
Improve transportation service required by social service fund recipients by promoting the improved coordination and consolidation of transportation services.
Objectives Which May Apply
1. Centralized administration for the elimination of duplicated administrative requirements.
2. Identification and consolidation of all sources of funding for the provision of more effective and cost-efficient services.
3. Centralized dispatching for more efficient vehicle use.
4. Centralized maintenance for adequate, regular, and more cost-effective vehicle maintenance.
3 OPB 2027
5. Adequate driver training programs for safer vehicle operation and lower insurance costs.
6. Combined purchasing for more effective cost savings.
Policies
1. Any centralized administration shall utilize, to the maximum extent possible, existing public and private administrative capabilities and expertise to achieve the system goals.
2. Existing sources of funding utilized prior to the Social Service Transportation Improvement Act (Assembly Bill 120) shall, to the maximum extent possible, be continued.
3. The consolidation of services shall, to the maximum extent possible, utilize existing agency operating and maintenance personnel and expertise.
4. The Fresno Council of Government (COG) shall utilize its regulatory role over Transportation Development Act (TDA) monies by monitoring and evaluating the performance of the CTSAs through the TDA claim process, an annual financial audit, and annual productivity evaluation, a triennial performance audit, and the CTSAs compliance with the Action Plan.
5. The Fresno COG, as part of its ongoing transportation planning process, which includes review by various technical committees, shall review CTSA designees’ compliance with the Action Plan at least annually.
6. The Fresno COG shall review, through the Executive Order 12372 review process, the transportation services offered by social service agencies and their consistency with the Action Plan and make appropriate comments and findings encouraging their participation with the CTSA, as part of the final Clearinghouse commentary.
7. The Fresno COG shall encourage members to evaluate their financial commitments to local social service projects (which either in full or part provide transportation services) and make appropriate recommendations for proper coordination with the CTSA in order to maximize the effective use of local transportation dollars.
8. Transportation Development Act/Local Transportation Fund (TDA/LTF) Article 4.5 monies shall not be expended without a minimum dollar for dollar match with other available funds to the CTSA.
9. The CTSA shall be required to maintain, at a minimum, an overall farebox revenue to operating cost ratio of 10% for all CTSA transportation services. The 10% farebox recovery may also be provided for by CTSA contractual arrangements or donations. The funding formula would then be 45% TDA/LTF Article 4.5 funds and 55% local match. (This specific efficiency requirement was suspended by the California Legislature under AB149 for FY19/20 – FY25/26 due to impacts of the coronavirus pandemic on public transit.)
4 OPB 2027
GOALS, OBJECTIVES, AND STANDARDS FOR THE CLOVIS CONSOLIDATED
TRANSPORTATION SERVICE AGENCY (LOCAL MANDATES)
In 1985, the Clovis City Council adopted the following goals, objectives, and standards for Clovis Transit as part of the transit planning process. Annually the Council reviews and amends these standards as needed.
GOAL 1. SERVICE LEVELS: CLOVIS TRANSIT WILL PROVIDE PUBLIC
TRANSPORTATION SERVICE TO A MAXIMUM NUMBER OF PEOPLE IN THE CLOVIS AREA.
Objective A.: Provide a transit system that meets the public transportation needs of the service area.
Standard 1: Clovis Transit’s demand-responsive service (Round Up) will operate seven (7) days a week, excluding City-observed holidays. Operational hours for demand-responsive service in Clovis are 6:00 A.M. to 7:00 P.M. Monday through Friday, and 7:30 A.M. to 3:30 P.M on Saturday and Sunday.
Standard 2: Clovis Transit’s CTSA Round Up services shall continue real-time dispatching for demand responsive service to enhance operational efficiency and increase ridership.
Objective B: Provide CTSA Round Up transit services that adequately serves elderly and disabled residents.
Standard 1: Clovis Transit shall maintain fare-free service for riders who qualify for ADA paratransit service.
Standard 2: In accordance with the Americans with Disabilities Act of 1990 (ADA) all new vehicles purchased shall have ADA compliant lifts or ramps. All vehicles are ADA compliant. Full compliance was achieved as of March 16, 1997.
Objective C: Secure stable and sufficient funding mechanisms.
Standard 1: Clovis Transit shall identify and coordinate funding mechanisms that will address all transportation funding needs within the Clovis area.
Standard 2: Clovis Transit shall identify short- and long-range needs and maximize revenue resources by utilizing all funding mechanisms including local funding sources, state-enabling legislation, and federal grants.
GOAL 2. SERVICE QUALITY: CLOVIS TRANSIT SHALL PROVIDE A QUALITY SERVICE.
Objective A: Provide reliable and convenient public transit service.
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Standard 1: Clovis Transit’s CTSA Round Up Services should operate its demand-response service within 30-minute pickup windows. Drivers shall not wait for passengers for more than five (5) minutes after arrival at the designated pickup time. Passengers must be ready for their pickup as directed by transit staff or through information provided by the ride application.
Objective B: Provide safe, clean, attractive, and comfortable vehicles and facilities.
Standard 1: All CTSA Round Up vehicles returning to the yard after revenue service shall be swept and dusted before being assigned for service the following day.
Standard 2: The exteriors of Clovis Transit vehicles should be cleaned at least once a week.
Standard 3: In winter, the heaters on Clovis Transit vehicles should work 100% of the time.
Standard 4: In summer, at least 95% of all vehicles on the street should have operable air-conditioners.
Objective C: To provide a safe transit system.
Standard 1: Clovis Transit vehicles should operate in excess of 150,000 miles between preventable accidents, and drivers should be formally recognized for their safe driving.
Standard 2: Vehicles should be checked daily for proper operation and condition of lights, mirrors, radios, and fluids; detailed mechanical inspections should be completed every 3,000 miles/45 days. Operations, maintenance, and other employees will be provided safety training at the beginning of their employment and such training will be updated on a regularly scheduled basis.
Objective D: Record and respond to all public comments.
Standard 1: Clovis Transit shall continue to track and evaluate all compliments, complaints, and inquiries from the public, in accordance with the City’s Title VI Policy.
GOAL 3: SERVICE PRODUCTIVITY: CLOVIS TRANSIT WILL OPERATE AN EFFICIENT AND EFFECTIVE BUS SYSTEM.
Objective A: Establish and maintain system-wide productivity indicators.
Standard 1: Clovis Transit should achieve a 10% farebox recovery ratio for demand-responsive (CTSA Round Up Service) and 20% farebox recovery for fixed-route services (Stageline Services).
(Note: As of October 2020, the Clovis City Council made permanent an earlier fare suspension implemented under an Emergency Order by the City Manager. All productivity indicators will continue to be measured to ensure efficient and
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adequate service. The farebox ratio has been suspended until July 1, 2026, through legislation AB149. AB149 is currently under review for possible extension.)
Standard 2: Clovis Transit shall record and report the following performance indicators at least monthly to ensure operational efficiency and effectiveness:
• Total Monthly Ridership
• Total Monthly Revenue
• Total Monthly Expenses
• Total Revenue Hours
• Passengers Per Revenue Mile
• Total Revenue Miles
• Total Non-Revenue Miles
• Average Weekday Ridership
• Farebox Ratio (Suspended until July 1, 2026, AB149)
• Total Road Calls
• Total Operating Expense Per Passenger
• Total Operating Expense Per Revenue Hour
• Total Operating Expense Per Revenue Mile
• Total Revenue Per Revenue Hour
• Total Revenue Per Revenue Mile
• Passengers Per Revenue Hour
• Equivalent Full-Time Employees
• On-Time Performance
• Average Saturday Ridership
• Average Sunday Ridership
• Percentage of Scheduled Trips Completed
GOAL 4 SYSTEM IMAGE: CLOVIS TRANSIT SHALL STRIVE TO PROMOTE ITS SERVICE AND IMPROVE ITS IMAGE.
Objective A: Develop and implement a comprehensive Clovis Transit Marketing Program.
Standard 1: Clovis Transit shall continually review and update its marketing efforts to ensure effectiveness and relevance.
Standard 2: Clovis Transit shall promote its positive impact on the community through press releases, speeches, and involvement in community activities at least once a month.
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Standard 3: Through effective marketing, Clovis Transit shall aim to increase overall system ridership by at least 5% during the fiscal year.
Objective B: Provide clear, consistent, and accurate public transit information to passengers.
Standard 1: Current bus schedules and system information shall be available to the public at all major public facilities and on the internet.
Standard 2: Telephone service information should be available to the public at all times.
Objective C: Ensure community involvement in transit system affairs.
Standard 1: Clovis Transit shall engage with citizen groups, the Chamber of Commerce, the Old Town Association, and other area merchant associations to communicate the services and benefits of Clovis Transit.
Standard 2: Clovis Transit shall maintain a positive presence on the City’s social media channels, regularly disseminating useful information to passengers and the community.
OVERVIEW
Clovis Round Up provides demand-responsive, door-to-door transportation services for disabled residents within the City's existing Sphere of Influence. Round Up operates within Clovis, Monday through Friday, 6:00 A.M. to 7:00 P.M., and on weekends from 7:30 A.M. to 3:30 P.M. Service to Fresno is available Monday through Friday from 6:00 A.M. to 5:00 P.M. and on a limited basis on Saturday in accordance with the ADA three-quarters of a mile rule.
Reservations for paratransit service can be made at least one day in advance (next-day service), as required by the Americans with Disabilities Act (ADA), or up to fourteen (14) days in advance.
Requests for next-day service can be made during normal business hours on all days preceding a service day, including weekends and holidays.
While Clovis Transit offers same-day service as an additional convenience, all next-day service requests are guaranteed under ADA regulations, regardless of how the scheduling system processes requests.
The “Assembly Bill 120 Action Plan for Fresno County” (February 1982), developed by the Fresno COG, designated the City of Clovis as the CTSA for the Clovis Urbanized Area. The Clovis CTSA is coordinated by the Transit Manager and Deputy General Services Director.
The program was initially funded through an Older Americans Act Grant, but is now supported by Federal Transportation Administration (FTA), City, and TDA/Local Transportation Funds (LTF).
While the Clovis Senior Activity Center remains a significant social service provider in Clovis, the Fresno County Department of Social Services (DSS) has also established a presence in the area and offers essential services to the community. Clovis Transit continues to collaborate with the Clovis Senior Activity Center, Clovis Unified School District and various County departments.
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In FY 88, the Clovis City Council designated its Round Up service solely as a Consolidated Transportation Service Agency (CTSA) function. Local Measure "C" dollars are used to provide the necessary match of TDA/LTF Article 4.5 funds.
Clovis Transit remains committed to providing free fixed-route and paratransit services. Removing fares reduces financial burdens for passengers and enhances opportunities for upward mobility.
Since the Clovis City Council approved the zero-fare model in October 2020, ridership has steadily increased, surpassing pre-pandemic levels. Fixed-route ridership increased from 112,478 in 2020 to 180,420 in 2025 (60.40%). Paratransit ridership increased from 50,384 in 2020 to 120,405 in 2025 (138.97%).
In August 2022, Clovis Transit transitioned to an automated paratransit dispatch system. The transition has allowed Clovis Transit to offer enhanced service through a phone app that allows passengers access to 24/7 trip bookings, same-day bookings, real-time trip information, and passenger notifications. Ridership has increased by 128.95% since the transition.
On January 25, 2024, Clovis Transit celebrated the ribbon-cutting of the William H. “Harry” Armstrong Transit Center, located in Landmark Square, adjacent to the newly constructed Clovis Activity Senior Center. The new facility houses dispatch and administration staff and features a public lobby open seven days a week for information and assistance. It includes new office spaces, a break room for staff and drivers, and a training room fully equipped for events, seminars, and training. The training room has been utilized for regional, state, and federal training courses, as well as serving as a local voting center. The Transit Center bus stop serves as a hub for the fixed-route system. An interactive trip-planning kiosk providing real-time trip information and tripplanning capabilities will be installed in 2026.
For the majority of 2025, the route redesign project was the focus of fixed-route planning.
Community engagement began in 2021 with a survey, followed by the acquisition of route planning software in 2022. Routes were then shared online and at the Old Town Farmer’s Market for additional public feedback. Bus stop locations were reviewed for ADA compliance, connectivity with other systems, and functionality. Construction of new bus stops was split into two phases and completed in the summer of 2025.
In a departure from the two (2) routes that served residents for over 25 years, the new routes are identified by color rather than number. The redesigned bus stop signs include route colors and a new text-back service that allows passengers at each stop to enter a unique three-digit code and receive a text message with the estimated arrival time of the next bus. Fixed-route also transitioned from time points to a frequency-based system to reduce vehicle idle time and improve service efficiency. To ensure proper spacing of the vehicles on the new routes, new fixed route dispatching software was installed. This software tracks real-time vehicle locations, helps improve on-time performance, and provides drivers with notifications of their spacing. Fixed-route vehicles feature Automated Passenger Counters (APCs), Passenger Infotainment, Active Route Management, and Automated Voice Annunciation (AVA) systems.
To initiate the new system, the Green Route, which services Shaw Avenue between Fresno State and the Reagan Educational Complex, was launched in July 2025. This was followed by the launch of the remaining seven (7) routes on November 17, 2025. In addition to Green, the fixed-route system includes Teal, Red, Orange, Blue, Yellow, Purple, and Pink.
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The new routes service the following areas:
• Green – Shaw Avenue between Fresno State and the Reagan Educational Complex. • Teal – Herndon Avenue between Willow Avenue and Temperance Avenue (Fire Station 5).
• Red – Shaw Avenue from Campus Point to Bullard Avenue and Temperance Avenue. • Orange – Ashlan Avenue from the Department of Social Services to the Reagan Educational Complex.
• Blue – Willow Avenue from the Department of Social Services to International Avenue (Clovis Community College)
• Yellow - Ashlan Avenue from the Department of Social Services (Peach and Dakota Avenues) to the Buchanan Educational Complex.
• Purple – Sunnyside Avenue from Nees Avenue to Shaw Avenue at Sierra Vista Mall. • Pink – Temperance Avenue (Fire Station 5) to Ashlan Avenue and Armstrong Avenue.
As part of the route redesign project, Clovis Transit will launch a new microtransit service featuring three (3) stops in underserved areas to connect passengers to the fixed-route system.
The microtransit service aims to enhance mobility, reduce congestion, and lower emissions by optimizing shared rides and reducing reliance on single-occupancy vehicles.
Marketing efforts in FY 2025/26 include social media, vehicle infotainment screens, bus shelter posters, and community events. Clovis Transit is developing new vehicle wraps to promote the redesigned routes through rebranding. The new routes are displayed in Google Transit for passenger trip planning and bus arrival information.
Clovis Transit completed the Federal Transit Administration (FTA) new recipient requirements and as of July 2025 has access to funds. In March 2024, Clovis Transit applied for funding through the FTA program, Congestion Mitigation and Air Quality Program (CMAQ), and was awarded funds for two (2) projects: service expansion operations and the purchase of zero emission vehicles.
Clovis Transit continues to roll multiple years of funding allocations to purchase replacement vehicles and a zero-emissions bus. In FY 2024/25, four (4) Ram ProMaster transit vans and three (3) Freightliner buses were purchased to support the increase in ridership. The ProMasters have proven to be the ideal paratransit vehicle with a capacity of six (6) seats and two (2) mobility devices. In FY 2025/26, Clovis Transit purchased four (4) Ford E450 Turtle Top buses to ensure consistent service on the new fixed route system. Two (2) additional Ford E450 Turtle Top buses and six (6) FrontRunners are set for purchase. Clovis Transit also expects to purchase electric ProMaster vans in 2026/2027 with CMAQ funds. Clovis Transit demoed zero-emission transit vans in preparation to comply with the California Air Resources Board (CARB) mandate, which requires public transit agencies to begin purchasing zero-emission vehicles.
DESCRIPTION OF EXISTING PARATRANSIT SERVICES
A. CITY OF CLOVIS – ROUND UP
1. Background
Round Up is a demand-responsive, door-to-door transportation service available to qualified riders within the service area. It provides essential transportation for both ambulatory and
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non-ambulatory passengers. Service is currently provided by lift- or ramp-equipped buses and wheelchair accessible passenger vans.
2. Service Area
Round Up, operated by the City of Clovis, provides door-to-door, demand-responsive service to disabled residents within its existing boundaries. The primary service area is generally defined by Shepherd Avenue to the north, Dakota and Ashlan Avenues to the south, Locan, DeWolf, Leonard, and Thompson Avenues to the east, and Willow Avenue to the west. Service is also extended to residents of the Fresno County Island, Tarpey Village, with reimbursement from the County of Fresno. Additionally, zonal service is provided within the City of Fresno as far north as Shepherd Avenue (including service to Clovis Community College), west to West Avenue, and south to Kings Canyon Avenue and Downtown Fresno.
3. Days and Hours of Operation
Currently, Round Up operates within Clovis’ Sphere of Influence Monday through Friday from 6:00 A.M. to 7:00 P.M., and on Saturday and Sunday from 7:30 A.M. to 3:30 P.M., as demand requires. Service to Fresno operates Monday through Friday 6:00 A.M. to 5:00 P.M, and on Saturdays in accordance with the ADA ¾ mile rule.
4. Response Time
Reservations for paratransit service can be made at least one day in advance (next-day service), as required by the Americans with Disabilities Act (ADA), or up to fourteen (14) days in advance.
Requests for next-day service can be made during normal business hours on all days preceding a service day, including weekends and holidays.
While Clovis Transit offers same-day service as an additional convenience, all next-day service requests are guaranteed under ADA regulations, regardless of how the scheduling system processes requests.
5. Eligibility/Accommodations
Service is available to individuals who have been certified as ADA-eligible. To become certified, applicants must complete an ADA application, which includes verification of their disability by a medical or other professional. Completed applications should be returned to the administrative offices located at 785 3rd Street, Clovis, CA 93612. Applications are reviewed by Clovis Transit Staff. If further evaluation is required, applications will be referred to the Transit Supervisor or Fresno Area Express (FAX) for assessment and determination by qualified medical personnel.
An appeals process is available for individuals who are found ineligible for ADA paratransit service, ensuring that all applicants have the opportunity to seek reconsideration of their eligibility status.
To comply with ADA requirements for origin-to-destination service, drivers will provide assistance to passengers who require help to or from the door of their origin or destination. For safety purposes, drivers are generally required to remain in sight of the vehicle and may travel up to 100 feet to provide assistance. Drivers will enter a foyer or lobby area to collect a passenger, but will not enter private residences or individual rooms within buildings. Drivers will assist passengers using a wheelchair over one curb or step if necessary.
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Reasonable modifications will be made on a case-by-case basis to ensure that the origin-todestination requirement is met. If a passenger’s needs cannot be accommodated within the general safety guidelines, Clovis Transit will work with the passenger to provide appropriate assistance that ensures accessible service.
6. Fares
All rides on Clovis Transit are fare-free for the passenger, one Personal Care Attendant (PCA), and all guests. A passenger may be accompanied by one PCA and one guest. Additional guests may accompany the passenger on a space-available basis, and all guests ride free of charge.
7. Restriction on Trip Purpose and Capacity Constraints Round Up does not restrict trips based on trip purpose and schedules all trips in accordance with ADA requirements. Dispatchers schedule trips based on reservation requests, including next-day service, subscription trips, and same-day requests when available. Pre-scheduled subscription trips account for less than 50% of total service capacity to ensure availability for other trips.
Round Up policies do not restrict the number of trips provided to an individual, nor is a waiting list maintained. Operational practices are designed to avoid capacity constraints, ensuring that service is provided without substantial numbers of untimely pickups, trip denials, missed trips, or excessively long trips that would limit the availability of service.
To improve efficiency, a No-Show Policy is enforced. Passengers who miss four or more trips in a month or whose no-shows constitute at least 3% of their monthly trips will receive a warning letter. Additional no-shows may lead to suspension from the Round Up service.
Exceptions are made for no-shows resulting from circumstances beyond the passenger’s control, such as medical emergencies, inclement weather, or scheduling errors. Passengers have the right to appeal any proposed suspension under the No-Show Policy. See the full policy for more details.
8. Automated Dispatching
Clovis Transit successfully implemented new transit dispatching software in August 2022. The system automates all dispatching, routing, and scheduling functions, while also generating reports related to ridership, fares, and operating costs. Drivers use a tablet for their manifest and report trips.
The software upgrade has enabled Clovis Transit to revise the no-show policy to be based on a percentage of scheduled trips rather than a fixed number of trips per month, enhancing fairness and flexibility. Additionally, passengers can now book trips through the Clovis Transit mobile app, or online through the City’s transit website at https://clovisca.gov/transit/
9. Vehicle Fleet
Round Up operates a fleet consisting of fifteen (15) lift- and ramp-equipped mid-size buses, fourteen (14) ProMaster passenger vans, and eight (8) wheelchair minivans. Clovis Transit plans to add four (4) electric ProMaster passenger vans in 2027.
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Vehicle Profile – Round Up Fleet
Year Model Number Lift/Ramp Equipped
2007 Glaval Cutaway 1 Yes
2008 Glaval Cutaway 6 Yes
2011 Dodge Caravan 2 Yes
2012 Arboc Low-Floor 6 Yes
2013 Dodge Caravan 1 Yes
2018 Dodge Caravan 2 Yes
2019 Zeus
Electric Bus 2 Yes
2019 Dodge Caravan 3 Yes
2021 Dodge ProMaster 2 Yes
2023 Dodge ProMaster 8 Yes
2024 Dodge ProMaster 1 Yes
2025 Dodge ProMaster 3 Yes
2027 Dodge ProMaster
(Electric) 4 Yes
Total 41
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10. Round Up Ridership
Year Inter-City Trips to Fresno Trips within Clovis Total FY 20/21 11,540 21,861 33,401
FY 21/22 14,762 30,790 45,552
FY 22/23 22,666 50,652 73,318
FY 23/24 31,837 69,810 101,647
FY 24/25 39,408 80,997 120,405
Estimated
FY 25/26 37,615 87,744 125,359
Projected
FY 26/27 39,496 92,131 131,627
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CLOVIS ROUND UP ANNUAL PRODUCTIVITY TRENDS FY 2023-2027 Fiscal Year Percentage Change
INDICATOR 2022/2023 2023/2024 2024/2025
ESTIMATED
2025/2026
PROJECTED
2026/2027
2022/23-
2023/24
2023/24-
2024/25
2024/25-
2025/26
2025/26-
2026/27
Total Passengers 73,318 101,647 120,405 125,359 131,627 38.6 18.5 4.1 5.0 Vehicle Hours 33,506 41,012 44,536 44,780 47,019 22.4 8.6 0.5 5.0 Vehicle Miles 459,078 545,015 597,875 611,696 642,280 18.7 9.7 2.3 5.0 Operating Costs** $4,384,842 $5,169,258 $5,938,947 $6,874,737 $7,419,400 17.9 14.9 15.8 7.9 Fares* $0 $0 $0 $0 $0 0.0 0.0 0.0 0.0
Employees 27 40 42 44 46 48.1 5.0 4.8 4.6
Passengers/Hour 2.19 2.48 2.70 2.80 2.80 13.2 8.9 3.7 0.0 Passengers/Mile 0.16 0.19 0.20 0.20 0.20 18.8 5.3 0.0 0.0 Cost/Vehicle Hour $130.87 $126.04 $133.35 $153.52 $157.80 -3.7 5.8 15.1 2.8 Cost/Vehicle Mile $9.55 $9.48 $9.93 $11.24 $11.55 -0.73 4.7 13.2 2.8 Vehicle Hours/Employee 1,241 1,025 1,060 1,018 1,022 -17.4 3.4 -4.0 0.4 Operation
Subsidy/Passenger $59.81 $50.85 $49.32 $54.84 $56.37 -15.0 -3.0 11.2 2.8 Farebox Ratio* N/A N/A N/A N/A N/A N/A N/A N/A N/A
Farebox Ratio w/out
Measure C N/A N/A N/A N/A N/A N/A N/A N/A N/A
*FY21 Farebox Ratio to be waived until FY 2026 - AB149
**FY23/24 Additional Staff Hired - Increase in Operational Costs. Capital costs were removed from totals per PUC § 99247.
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ROUND UP TRANSIT PROJECTED CTSA BUDGET FISCAL YEAR 2025/2026 FARES/
MISC
TDA
ARTICLE 4
TDA
ARTICLE
4.5 STA
FUNDS
FTA
FUNDS
MEASURE
C
TOTAL
EXPENDITURES
OPERATING EXPENSES -
PERSONNEL
Personnel
(Salaries and Overtime) 631,800 1,200,000 1,831,800
Extra Help 1,510,200 1,510,200
Benefit Package 980,600 374,000 1,354,600
OPERATING EXPENSES -
SERVICES, MATERIALS,
& SUPPLIES
Vehicle Charges 1,047,000 1,047,000
Admin/Misc. Supplies 98,100 98,100
Communications 160,000 160,000
Marketing & Promotion 40,000 40,000
General Services/Admin
Charges 958,600 958,600
Training & Membership Dues 6,600 6,600
Travel & Meeting Expenses 11,600 11,600
Insurance 251,000 251,000
CAPITAL
EXPENSES/GRANTS
TOTALS 5,695,500 374,000 1,200,000 7,269,500
*NOTE: THESE FUNDS WERE ROLLED OVER FROM PRIOR YEARS
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ROUND UP TRANSIT PROJECTED CTSA BUDGET FISCAL YEAR 2026/2027 FARES/
MISC
TDA
ARTICLE 4
TDA
ARTICLE
4.5 STA
FUNDS
FTA
FUNDS
MEASURE
C
TOTAL
EXPENDITURES
OPERATING EXPENSES -
PERSONNEL
Personnel
(Salaries and Overtime) 1,832,300 1,832,300
Extra Help 1,104,700 465,300 1,570,000
Benefit Package 809,200 374,000 136,000 1,319,200
OPERATING EXPENSES -
SERVICES, MATERIALS,
& SUPPLIES
Vehicle Charges 4,300 1,095,000 1,099,300
Admin/Misc. Supplies 100,400 100,400
Communications 168,000 168,000
Marketing & Promotion 42,000 42,000
General Services/Admin
Charges 1,006,500 1,006,500
Training & Membership Dues 5,900 5,900
Travel & Meeting Expenses 12,200 12,200
Insurance 263,600 263,600
CAPITAL
EXPENSES/GRANTS
FTA 680,000 680,000
TOTALS 3,516,800 374,000 136,000 2,977,600 1,095,000 8,099,400 *NOTE: THESE FUNDS WERE ROLLED OVER FROM PRIOR YEARS
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FOLLOW-UP ACTIONS ON THE TRIENNIAL PERFORMANCE AUDIT FISCAL YEARS FY2021/22 – FY 2023/24
The latest Triennial Performance Audit of the City of Clovis Transit System was completed by Moore and Associates in June 2025. With one exception, Moore & Associates, Inc. finds the City of Clovis to be in compliance with the requirements of the Transportation Development Act. In addition, the entity generally functions in an efficient, effective, and economical manner.
FUNCTIONAL REVIEW, FINDINGS AND RECOMMENDATIONS
Triennial Functional Review
1. General Management and Organization
The City’s transit program is operated in-house. Management monitors performance regularly through key performance indicators, regular reporting, and feedback mechanisms. The program is currently structured and staffed appropriately with respect to management, but additional staff will be required for the upcoming service expansion. The internal organization structure is appropriate, effective, and efficient.
2. Service Planning
The only service change occurring during the audit period was the addition of a stop at the Landmark transit center that is served by Route 10 and Route 50. The most recent Short Range Transit Plan (SRTP) for the Fresno-Clovis Metropolitan Area was completed in 2022.
For the past several years, the City has been working on a significant service expansion that will better serve the Clovis community.
3. Administration
The Transit Manager and the City Finance Department are responsible for annual budgeting.
The budget process is initiated in December, with forecasting and reviewing anticipated revenues, projects, and grant opportunities beginning in January. The budget is a year-round focus as management projects and recalculates throughout the year.
4. Marketing and Public Information
Marketing is handled in-house. The City’s transit program marketing is tied into the Communications Department. Marketing activities include social media (via city-wide accounts), community events, public outreach, bus stop signage, infotainment displays onboard the vehicles, and transit information on the City and Transit websites.
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5. Scheduling, Dispatch, and Operations
Full-time drivers and dispatchers are represented by the Clovis Transit Employees Bargaining Unit (TEBU) through the Operating Engineers (OE) Local 3, which represents Public Utilities employees. All bus drivers are cross-utilized between Stageline and Round Up. There are 29 full-time drivers and 51 part-time drivers. Vehicle assignments are based on the needs of the operation. Higher-capacity buses are assigned to the higher-ridership routes
6. Personnel Management and Training
Recruitment is ongoing. While all drivers are required to have a commercial license, the City will provide comprehensive training through licensing through its in-house trainers.
Regardless of experience, all drivers receive the same training curriculum following initial hire.
7. Maintenance
Fleet maintenance is primarily conducted in-house. Maintenance may conflict with regular vehicle use, but does not disrupt service. The number of bays and lifts is sufficient to support the current transit fleet. A schedule is in place for vehicle replacement.
Triennial Audit Findings
Based on discussions with City of Clovis staff, analysis of program performance, and an audit of program compliance and function, the audit team presents one compliance finding:
1. In FY 2021/22 and FY 2022/23 the TDA fiscal audit was completed after the March 31 deadline.
The audit team has identified no functional findings.
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Triennial Audit Recommendations
1. In FY 2021/22 and FY 2022/23 the TDA fiscal audit was completed after the March 31 deadline.
Recommendation: Continue to work with City and TDA auditors to ensure the TDA fiscal audit can be completed no later than March 31.
Recommended Action: Given the TDA audit for the year subsequent to the late submittal was completed on time, no further action is likely required. Staff should continue to be mindful of the timeframe for submittal and monitor the TDA auditor’s progress.
Timeline: Already addressed/Ongoing.
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Clovis Stageline/Round Up FY 2025 SSTAC Committee Recommendations A. Conduct a “transit needs finding” in alignment with SB-498. SB-498 mandates that the lack of available resources shall not be the sole reason for disregarding the identification of transit needs deemed necessary for meeting community requirements.
B. Work with the Fresno COG Policy Board to find that there is an unmet transit shared with the City of Fresno that is not reasonable to meet and to find that public transportation needs within the City of Clovis will be reasonably met.
C. Approve and forward the City of Clovis CTSA OPB for fiscal year 2025/26 to the Fresno COG Policy Advisory and Transportation Technical Committees.
D. Approve and forward the draft FCMA SRTP for 2026-2030 to the Fresno COG Policy Advisory and Transportation Technical Committees.
AMERICANS WITH DISABILITIES ACT OF 1990
ADA PARATRANSIT PLAN
As of 1996, the City of Clovis has been in full compliance with the ADA. Clovis Transit’s entire fleet is lift-equipped. ADA reports have been completed until 1996, and letters of compliance have been completed for each year thereafter.
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Clovis City Council
Mayor Vong Mouanoutoua, Mayor Pro Tem Diane Pearce, Councilmember Drew Bessinger, Councilmember Matt Basgall, Councilmember Lynne Ashbeck City Manager
Andrew Haussler
General Services Director
Amy Hance
Deputy General Services Director
Bethany Berube
Transit Manager
Nick Chin
Compliance &
Grants Management
Officer
Ofelia Abundez
Management Analyst
Ambar Mojica
Transit Supervisor
Byron Bolton
1 FT Staff Analyst
3 FT Transit Dispatchers 5 FT Lead Bus Drivers
22 FT Bus Drivers
6 PT Transit Dispatchers
27 PT Bus Drivers
34 PT Van Drivers
5 PT Vehicle Washers
Compliance &
Grants Management
Officer
Olivia Forte
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Clovis Transit Paratransit Service Areas
November 2025
Clovis Residents Eligible for Rides
Area Served by Clovis Round Up
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RESOLUTION 26-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS
APPROVING THE ADOPTION OF THE CONSOLIDATED TRANSPORTATION
SERVICES AGENCY (CTSA) OPERATIONS AND PROGRAM BUDGET (OPB) FOR
CLOVIS TRANSIT ROUND UP SERVICES
WHEREAS, the Fresno Council of Governments (FCOG) has separately designated the Clovis Transit Round Up Service as a Consolidated Transportation Services Agency (CTSA); and
WHEREAS, the document has been prepared in cooperation with Fresno Area Express (FAX), Clovis Transit, and the Fresno County Rural Transit Agency (FCRTA); and WHEREAS, Clovis Transit has prepared, under contract, the FY 2026/2027 “Operations Program and Budget for the Clovis CTSA”; and WHEREAS, the document has been prepared in conjunction with the annual performance evaluation process, the Short-Range Transit Plans and Public Transit Budgets; and
WHEREAS, said document has been reviewed during the past forty-five (45) days.
NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis does hereby adopt the “Operations and Program Budget for the Clovis CTSA 2026/2027” as the basis for its continued responsibility as the designated CTSA for the City of Clovis. * * * * *
The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on May 4, 2026, by the following vote, to wit.
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED: May 4, 2026
______________________________ ______________________________ Mayor City Clerk
Report to the City Council
To: City Council
From: General Services Department
Date: May 4, 2026
Staff: Lori Shively, Deputy General Services Director
Subject: General Services - Approval - Res 26-____, Authorizing Amendments to the City’s FY 2025-2026 Position Allocation Plan by Correcting the Fiscal Year on Resolution 26-35 that Deleted One (1) Construction Manager Position and Added One (1) Supervising Civil Engineer Position within the Planning and Development Services Department.
Recommendation: Approve
Attachments: 1. Position Allocation FY 2025-2026 ATT 1 Res. 26 Recommendation:
For the City Council to approve the Resolution authorizing amendments to the City’s FY 2025-2026 Position Allocation plan in order to correct the fiscal year for the deletion of One (1) Construction Manager position and addition of One (1) Supervising Civil Engineer position within the Planning and Development Services Department that was incorrectly reported for FY 2026-2027 on Resolution 26-
35. Executive Summary:
It is necessary to correct the fiscal year for the deletion of one (1) Construction Manager position and the addition of one (1) Supervising Civil Engineer position within the Planning and Development Services Department, as the original resolution on April 20, 2026, stated the incorrect fiscal year. The correct fiscal year is 2025-2026 and modifications to the City’s FY 2025-2026 Position Allocation plan require approval by the City Council.
Background:
It was recently discovered that the fiscal year of Resolution 26-35 approved by Council on April 20, 2026, was incorrect. The deletion of one (1) Construction Manager position and the addition of one (1) Supervising Civil Engineer position in the Planning and Development Services Department is requested for FY 2025-2026. The resolution submitted on April 20, 2026, incorrectly stated the fiscal year as 2026-2027.
Fiscal Impact:
The fiscal impact of salary and benefits for this conversion would be an increase of approximately $2,200 for FY 2025-2026. There are adequate funds in the Planning and Development Services Department budget to cover the cost of the change in positions.
Reason for Recommendation:
The deletion of one (1) Construction Manager position and the addition of one (1) Supervising Civil Engineer position must be reflected in the authorized FY 2025-2026 Planning and Development Services Department position allocation. Modification of the Position Allocation Plan requires Council Approval.
Actions Following Approval:
The City’s FY 2025-2026 Position Allocation Plan for the Planning and Development Services Department will be modified as noted in Attachment A of Attachment 1.
Conflict of Interest:
None.
ATTACHMENT 1
RESOLUTION 26-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING AMENDMENTS TO THE CITY’S FY 2025-2026 POSITION ALLOCATION PLAN IN THE
PLANNING AND DEVELOPMENT SERVICES DEPARTMENT
WHEREAS, it has been determined that amendments to the City’s FY 2025-2026 Position Allocation plan are needed as the original resolution submitted on April 20, 2026, incorrectly stated the fiscal year as 2026-2027; and
WHEREAS, the correct fiscal year for the deletion of one (1) Construction Manager and the addition of one (1) Supervising Civil Engineer in the Planning and Development Services Department is for FY 2025-2026; and
WHEREAS, modification of the City’s FY 2025-2026 Position Allocation Plan requires authorization by the City Council.
NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis will modify the City’s FY 2025-2026 Position Allocation plan to include the deletion of one (1) Construction Manager position and the addition of one (1) Supervising Civil Engineer position in the Planning and Development Services Department.
* * * * *
The foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on May 4, 2026, by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Dated: May 4, 2026
___________________________ __________________________
Mayor City Clerk
ATTACHMENT A
POSITION ALLOCATION ADJUSTMENT BY DEPARTMENT FY 2025-2026
DEPARTMENT NUMBER OF POSITIONS
Planning and Development Services Department
Add: Supervising Civil Engineer 1.0
Delete: Construction Manager 1.0
Report to the City Council
To: City Council
From: Planning and Development Services Department
Date: May 4, 2026
Staff: Thad Avery, City Engineer
Subject: Planning and Development Services – Approval – Various actions related to the Bid Award for CIP 25-04 Teague Avenue Street Improvements to Asphalt Design by Juan Gomez in the amount of $944,000: a) Authorize the City Manager to execute the contract on behalf of the City; and b) Approval — Res. 26-___, Amending the Fiscal Year 2025-2026 Community Investment Program (CIP).
Recommendation: Approve
Attachments: 1. CIP 25-04 Bid Award ATT 1 Res. 26-___
2. CIP 25-04 Bid Award ATT 2 Vicinity Map
Recommendation:
For the City Council to:
1. Award a contract for CIP 25-04 Teague Avenue Street Improvements to Asphalt Design by Juan Gomez in the amount of $944,000; and
2. Authorize the City Manager to execute the contract on behalf of the City; and
3. Approve a resolution amending the 2025-2026 Community Investment Program (CIP) to include the Teague Avenue Street Improvements Project and authorize expenditures from the SB1 fund in the amount of $1,000,000 which includes construction management staff time.
Executive Summary:
Staff is recommending that City Council award the contract to Asphalt Design by Juan Gomez, who was the lowest responsible bidder from a bid opening that took place on April 7, 2026, and authorize the City Manager to execute the project contract on behalf of the City. The project is currently funded for the 2026-2027 fiscal year. Staff is proposing to reallocate the funding for this project from the 2026-2027 fiscal year to the 2025-2026 fiscal year.
The project involves ±0.5 miles of street improvements on West Teague Avenue from North Willow Avenue to North Peach Avenue including removing and replacing existing asphalt pavement,
replacement of curb returns, adjustment of utility boxes, manholes and utility valve boxes to finished grade, replacement of traffic striping, markings, and signage, traffic signal modification, and reinstallation of traffic loops detectors.
Background:
The following is a summary of the bids received on April 7, 2026:
Bidders Base Bid
Asphalt Design by Juan Gomez $ 944,000.00
Terra West Construction, Inc. $ 995,715.16
Dave Christian Construction Co., Inc. $ 1,002,953.50
Avison Construction, Inc. $ 1,007,772.00
Juarez Brothers General Engineering, Inc. $ 1,089,225.86 Cal Valley Construction, Inc. $ 1,129,919.00
Engineer's Estimate $ 1,131,559.00
All bids were examined, and the bidder’s submittals were found to be in order, except for a few arithmetic and clerical errors that did not affect the order of the bid results. Asphalt Design by Juan Gomez, is the lowest responsible bidder. Staff has validated the lowest bidder contractor’s license status and bid bond.
Fiscal Impact:
A budget amendment will add $1,000,000 to the 2025-2026 Community Investment Program. $56,000 has been added to the $944,000 bid award for construction management staff time and a 2% construction contingency if needed. The project is supported by SB1 through the City Community Investment Program.
Reason for Recommendation:
Asphalt Design by Juan Gomez is the lowest responsible bidder. There are sufficient funds available for the anticipated cost of this project.
Actions Following Approval:
1. The contract will be prepared and executed, subject to the Contractor providing performance security that is satisfactory to the City.
2. Construction will begin approximately two (2) weeks after the contract execution and be completed in thirty (30) working days thereafter.
Conflict of Interest:
None.
Attachment 1
RESOLUTION 26-__
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS
APPROVING AN AMENDMENT TO THE FY 2025-2026 CAPITAL IMPROVEMENT
PROGRAM (CIP) BUDGET
WHEREAS, the City Council adopted the FY 2025-2026 City budget on June 9, 2025; and WHEREAS, the City Council approved the expenditure of funds for the 2025-2026 Community Investment Program – Street Fund; and
WHEREAS, the additional expenditures needed for the Teague Avenue Street Improvements Project were not included in the 2025-2026 Community Investment Program – Street Fund; and
WHEREAS, it has been determined that the funds for the costs can be allocated from the Street Fund in the amount of $1,000,000.
NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis hereby approves the budget amendment as shown in the “Summary of Expenditures by Section” and the “Summary of Expenditures by Fund” as shown in Attachment A
* * * * *
The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on May 4, 2026, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN
DATED: May 4, 2026
______________________________ ______________________________ Mayor City Clerk
Attachment A
SUMMARY OF EXPENDITURES BY SECTION
STREET FUND $1,000,000
TOTAL SECTION $1,000,000
SUMMARY OF EXPENDITURES BY FUND
STREET FUND $1,000,000
TOTAL FUND $1,000,000
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Miles
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
Teague
Nees
Sierra
Bullard
Barstow
Ashlan
Dockery
Minnewawa
Clovis
Sunnyside
Fowler
Armstrong
Temperance
Locan
DeWolf
Leonard
Highland
Thompson
Willow
Peach
Shields
Alluvial
Herndon
McCall
VICINITY MAP
Legend
City Limits
Sphere of Influence
Print Date: April 8, 2026 Matthew Morillas CIP 25-04 Teague Avenue Street Improvements
PROJECT
LOCATION
Attachment 2
Report to the City Council
To: City Council
From: Planning and Development Services Department
Date: May 4, 2026
Staff: Thad Avery, City Engineer
Subject: Planning and Development Services – Approval – Final Acceptance and Authorization to Record the Notice of Completion for CIP 25-07 ADA - Sidewalk Improvements Citywide for a Final Contract Cost of $170,077.16.
Recommendation: Approve
Attachments: 1. CIP 25-07 Final Acceptance ATT 1 Vicinity Map Recommendation:
For the City Council to accept the work performed as complete and authorize the recording of the notice of completion for this project.
Executive Summary:
This project involved installing missing segments of concrete sidewalk and concrete drive approaches, concrete retaining curbs, reinstalling mailboxes, and the removal of three small trees. All work was performed within the City of Clovis in the street right-of-way along the south side of Sierra Avenue, east of Willow Avenue, and on the east side of Adler Avenue, south of Sierra Avenue.
Background:
Bids were received on January 13, 2026, and the project was awarded by the City Council to the lowest responsible bidder, Platinum General Engineering, LLC, on January 20, 2026. The project was completed in accordance with the construction documents and the contractor has submitted a request for acceptance of the project.
Fiscal Impact:
Award $125,422.79
Cost increase/decrease resulting from differences between estimated quantities used for award and actual quantities installed. $0.00
Contract Change Orders $44,654.37
Final Contract Cost $170,077.16
The Contract Change Orders consisted of a combination of various items that were unforeseen for the project to be completed, but were primarily driven by the request from City staff to add approximately 260 lineal feet of concrete sidewalk that was not included in the original scope of work.
This request was made because the City received lower-than-expected bids, allowing additional work to be incorporated into the project. The project including the contract change orders, is fully supported by Community Development Block Grant (CDBG) through the City Community Investment Program.
Reason for Recommendation:
The Public Utilities Department, the City Engineer, the Engineering Inspector, and the Project Engineer agree that the work performed by the contractor is in accordance with the project plans and specifications and has been deemed acceptable. The contractor, Platinum General Engineering, LLC, has requested final acceptance from the City Council.
Actions Following Approval:
1. The Notice of Completion will be recorded; and
2. All remaining retention funds will be released no later than 35 calendar days following the recording of the notice of completion, provided no liens have been filed. Retention funds may be released within 60 days after the date of completion, provided no liens have been filed, with “completion” defined as the earlier of either (a) beneficial use and occupancy and cessation of labor, or (b) acceptance by the City Council per Public Contract Code Section 7107(c)(2).
Conflict of Interest:
None.
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Miles
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
Teague
Nees
Sierra
Bullard
Barstow
Ashlan
Dockery
Minnewawa
Clovis
Sunnyside
Fowler
Armstrong
Temperance
Locan
DeWolf
Leonard
Highland
Thompson
Willow
Peach
Shields
Alluvial
Herndon
McCall
VICINITY MAP
Legend
City Limits
Sphere of Influence
Print Date: January 14, 2026 Gerry Villalobos CIP 25-07 ADA - Sidewalk Improvements Citywide Project Locations Attachment 1
Report to the City Council
To: City Council
From: Planning and Development Services Department
Date: May 4, 2026
Staff: Thad Avery, City Engineer
Subject: Planning and Development Services – Approval – Final Acceptance and Authorization to Record the Notice of Completion for Final Map for Tract 6393, located at the southeast area of Herndon Avenue and Temperance Avenue (Gill Gaheer Development, LLC).
Recommendation: Approve
Attachments: 1. TM 6393 Final Acceptance ATT 1 Vicinity Map Recommendation:
For the City Council to:
1. Accept the public improvements for Tract 6393; and authorize recording of the Notice of Completion; and
2. Authorize the release of the Performance Surety immediately and then release of the Labor and Materials Surety ninety (90) days after the recordation of the Notice of Completion (provided no lien has been filed) and release of Public Improvements Maintenance Surety upon the expiration of the one-year warranty period and provided any defective work has been repaired to the City’s satisfaction.
Executive Summary:
The owner, Gill Gaheer Development, LLC, has requested final acceptance of the public improvements constructed or installed in conjunction with this tract. The public improvements include all those shown on the subdivision improvement plans approved by the City Engineer. The construction or installation of the public improvements is complete. The owner has requested final acceptance. Staff is recommending approval of their request.
All landscaping, including sidewalks along the side yards of lots, has been constructed. The construction or installation of the public improvements is complete. The owner has requested final acceptance. Staff is recommending approval of their request.
Background:
City inspection staff, including those of the various affected departments, has certified that all the public improvements requested for acceptance has been constructed or installed in accordance with the approved plans, specifications and standards, and to the satisfaction of the City Engineer. The developer has furnished the required Maintenance Surety to guarantee the accepted public improvements for a period of one year from the date of Council acceptance.
Fiscal Impact:
The costs for periodic routine maintenance, as well as repairs needed as the improvements deteriorate with age and usage, will be incorporated into the annual maintenance budget of the Public Utilities Department as these costs are identified.
Reason for Recommendation:
The Subdivision Map Act requires that once construction of the required improvements has been completed in compliance with all codes, plans and specifications, and all other required documents have been completed and submitted, final acceptance is required and the appropriate sureties are released.
Actions Following Approval:
Record the Notice of Completion and release the Performance, Labor and Materials, and Maintenance Sureties as appropriate.
Conflict of Interest:
None.
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
Teague
Nees
Sierra
Bullard
Barstow
Ashlan
Dockery
Minnewawa
Clovis
Sunnyside
Fowler
Armstrong
Temperance
Locan
DeWolf
Leonard
Highland
Thompson
Willow
Peach
Shields
Alluvial
Herndon
McCall
VICINITY MAP
Legend
City Limits
Sphere of Influence
Print Date: April 22, 2026 Daniel Negrete TM 6393
TM 6393 Attachment 1
Report to the City Council
To: City Council
From: Planning and Development Services Department
Date: May 4, 2026
Staff: Thad Avery, City Engineer
Subject: Planning and Development Services – Approval – Various actions related to the purchase of an underpass structure for Capital Improvement Program (CIP) 22- 04 (Shaw Avenue Widening Phase 2): a) Authorize the City Manager to sign a purchase agreement with ContechES in the amount of $2,412,549.87; and b) Approve a 4-week road closure along Shaw Avenue between De Wolf Avenue and Leonard Avenue to install the underpass structure during construction of CIP 22-04.
Recommendation: Approve
Attachments: 1. CIP 22-04 Underpass Structure and Construction Approval ATT 1 Vicinity Map
2. CIP 22-04 Underpass Structure and Construction Approval ATT 2 ContechES Agreement
3. CIP 22-04 Underpass Structure and Construction Approval ATT 3 Underpass Structure Quotation
4. CIP 22-04 Underpass Structure and Construction Approval ATT 4 LVM Support Letter
Recommendation:
For the City Council to:
1. Approve the purchase of an underpass structure for CIP 22-04 (Shaw Avenue Widening Phase 2) and authorize the City Manager to sign a purchase agreement with ContechES in the amount of $2,412,549.87; and
2. Approve a 4-week road closure along Shaw Avenue between De Wolf Avenue and Leonard Avenue to install the underpass structure during construction of CIP 22-04.
Executive Summary:
The City of Clovis began designing the Shaw Avenue Widening project in 2014 from De Wolf Avenue to McCall Avenue. Due to right-of-way complexities, the project was split into two phases.
Construction of Phase 1 of the project from Leonard Avenue to McCall Avenue was completed and accepted by Council on March 16, 2026.
Phase 2 of the project from De Wolf Avenue to Leonard Avenue has resolved the right-of-way and PG&E pole relocation issues and is ready to begin construction in 2026. The underpass structure, designed and supplied by ContechES, will be installed by the Contractor as part of the Phase 2 improvements.
The design and commitment for the future fabrication and purchase of the completed structure from ContechES was approved in the original agreement signed in November 2022. This agreement was established by a formal Request for Qualifications published in December 2020 for the design and procurement of the structure knowing that the structure would need to be designed specifically for this project.
Additionally, the staff is requesting a 4-week road closure on Shaw Avenue between De Wolf Avenue and Leonard Avenue during the construction of CIP 22-04 due to public safety concerns while constructing the underpass structure.
Background:
The City of Clovis initiated design of the Shaw Avenue Widening Project, from De Wolf Avenue to McCall Avenue, in 2014 under Capital Improvement Program (CIP) Project No. 14-30. The ultimate project scope included widening Shaw Avenue to three lanes in each direction and constructing an underpass structure at Sanders Avenue.
Due to complexities associated with right-of-way acquisition, the project was divided into two construction phases. Phase 1, which extends from Leonard Avenue to McCall Avenue, was advertised for bid in August of 2021, with construction commencing in September 2021. Phase 1 was completed and accepted by Council on March 16, 2026. Phase 2, from De Wolf Avenue to Leonard Avenue, remained in the design phase while the City proceeded through the eminent domain process to acquire the necessary right-of-way. The City delayed the fabrication of the underpass structure until all required right-of-way for Phase 2 was secured and relocation of existing PG&E utility poles along the corridor was completed. All right-of-way needed for the project has been acquired and PG&E is expected to complete the pole relocation by the end of May 2026.
To advance the underpass component for Phase 2, the City released a Request for Qualification (RFQ) in December 2020 seeking a qualified manufacturer to design and supply the underpass structure. In January 2021, proposals were received from Blair, Church & Flynn Consulting Engineers and Contech Engineered Solutions (ContechES). Following evaluation, the City issued a qualification letter to ContechES and a non-qualification letter to Blair, Church & Flynn. Subsequently, in October 2022, the City entered into an agreement with ContechES to initiate the design of the underpass structure and the future fabrication and purchase of the completed structure with Phase 2 of the project.
At this time, the design for the underpass structure has been complete and the remaining project design documents incorporate the ContechES design to finalize the construction documents related to CIP 22-04. The City needs to move forward with the purchase of the structure prior to construction of the remaining Shaw Avenue project so that ContechES can begin fabrication of the underpass structure and foundations that will be installed by the contractor as part of CIP 22-04. CIP 22-04 is tentatively planned to go out for bid in the summer of 2026 and is set to begin construction in October 2026.
On January 8, 2024, the staff presented to the City Council a request from the Loma Vista Marketplace to maintain traffic on Shaw Avenue between De Wolf Avenue and Leonard Avenue during construction of CIP 22-04. Following discussion, the City Council reached a consensus directing staff to identify a feasible solution to keep Shaw Avenue open during construction. Following Council direction, staff evaluated multiple construction phasing alternatives and coordinated with ContechES to assess potential methods for maintaining traffic through the project limits. These evaluations considered available right-of-way, construction constraints, and overall public safety.
Based on this analysis, staff determined that maintaining traffic on Shaw Avenue during construction of the underpass structure presents significant public safety concerns. These concerns include, but are not limited to, traffic operations along a constrained roadway adjacent to a 20-foot-deep excavation, proximity to existing PG&E power poles, the operation of heavy construction equipment and cranes, and the delivery and placement of large structural components via semi-trucks.
In consideration of these factors, staff is requesting approval for a temporary four-week road closure on Shaw Avenue between De Wolf Avenue and Leonard Avenue during the construction of CIP 22-
04. Staff has coordinated with ContechES to expedite fabrication of the underpass structure and associated foundations to minimize the duration of the road closure and reduce impacts to the public.
Additionally, staff contacted the Loma Vista Marketplace and received support for the proposed 4- week road closure.
After completion of the four-week closure to install the underpass structure and related project construction, Shaw Avenue will reopen and continue with phased construction. The first phase will complete the north side of the ultimate roadway while maintaining through traffic on the existing road.
Once the north side of the road is complete, the contractor will shift traffic to the newly constructed road and complete the south side of the roadway. This phased approach will allow continued through traffic along Shaw Avenue while completing the remaining improvements associated with the project.
Fiscal Impact:
The City secured Measure C Regional money in 2013 for the entire Shaw Avenue widening project.
At that time, the underpass structure was identified in the project scope and this cost for the purchase of the structure was included in the original funding request.
Reason for Recommendation:
There are sufficient funds available for the anticipated cost of this project.
Actions Following Approval:
The City Manager will sign a purchase agreement with ContechES to begin fabrication of the underpass structure associated with CIP 22-04.
Conflict of Interest:
None.
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Bullard
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Dockery
Minnewawa
Clovis
Sunnyside
Fowler
Armstrong
Temperance
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DeWolf
Leonard
Highland
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Alluvial
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McCall
VICINITY MAP
Legend
City Limits
Sphere of Influence
Print Date: April 21, 2026 Jacob Redelfs CIP 22-04 Shaw Avenue Widening Phase 2 Project Location Attachment 1
Attachment 2
Attachment 2
($153,126.22).
The foregoing is inclusive of all labor, equipment, materials, costs and expenses, taxes, and overhead. City shall pay Consultant for Services satisfactorily performed pursuant to this Agreement. Consultant shall submit monthly invoices to City containing detailed billing information regarding the Services provided and City shall tender payment to Consultant within thirty (30) days after receipt of invoice.
5. Independent Contractor Status. Consultant and its subcontractors shall perform the Services as independent contractors and not as officers, employees, agents or volunteers of City. Consultant is engaged in an independently established trade, occupation, or business to perform the Services required by this Agreement and is hereby retained to perform work that is outside the usual course of City's business.
Consultant is free from the control and direction of City in connection with the manner of performance of the work. Nothing contained in this Agreement shall be deemed to create any contractual relationship between City and Consultant's employees or subcontractors, nor shall anything contained in this Agreement be deemed to give any third party, including but not limited to Consultant's employees or subcontractors, any claim or right of action against City.
6. Consultant Representations; Standard of Care; Compliance with Law. Consultant represents that Consultant and any subcontractors utilized by Consultant are and will be qualified in the field for which Services are being provided under this Agreement and Consultant and any subcontractors are now, and will be throughout their performance of the Services under this Agreement, properly licensed, certified, secured/bonded, trained, and/or otherwise qualified and authorized to perform the Services required and contemplated by this Agreement, as may be required by law. Consultant and its subcontractors shall utilize the standard of care and skill customarily exercised by members of their profession, shall use reasonable diligence and best judgment while performing the Services, and shall comply with all applicable laws, regulations, and industry standards. Consultant shall comply with all Labor Code requirements for public works projects if applicable to Consultant's work under this Agreement.
7. Identity of Subcontractors and Sub-Consultants. Consultant shall, before commencing any work under this Agreement, provide to City in writing: (a) the identity of all subcontractors and sub-consultants ( collectively referred to as "subcontractors"), if any, Consultant intends to utilize in Consultant's performance of this Agreement; and (b) a detailed description of the full scope of work to be provided by such subcontractors. Consultant shall only employ subcontractors pre-approved by City and in no event shall Consultant replace an approved subcontractor without the advance written permission of City, with the understanding that City's permission will not be unreasonably withheld. Notwithstanding any other provisions in this Agreement, Consultant shall be liable to City for the performance of Consultant's subcontractors.
8. Subcontractor Provisions. Consultant shall include in its written agreements with its subcontractors, if any, provisions which: (a) impose upon the subcontractors the obligation to provide to City the same insurance and indemnity obligations that Consultant owes to City; (b) make clear that City intends to rely upon the reports, opinions, conclusions and other work product prepared and performed by subcontractors for Consultant; and ( c) entitle City to impose upon subcontractors the assignment rights found elsewhere in this Agreement
9. Power to Act on Behalf of City. Consultant is not acting as an agent of City and shall not have any right, power, or authority to create any obligation, express or implied, or make representations on behalf of City except as may be expressly authorized in advance in writing from time to time by City and then only to the extent of such authorization.
10. Record Keeping; Reports. Consultant shall keep complete records showing the type of Services 2 Attachment 2
performed. Consultant shall be responsible and shall require its subcontractors to keep similar records. City shall be given reasonable access to the records of Consultant and its subcontractors for inspection and audit purposes. Consultant shall provide City with a working draft of all reports upon reasonable request by City and of all final reports prepared by Consultant under this Agreement.
11. Ownership and Inspection of Documents. All data, tests, reports, analyses, documents, records, conclusions, opinions, recommendations and other work product generated by or produced for Consultant or its subcontractors in connection with the Services, regardless of the medium, including physical drawings and materials recorded on computer discs or other electronic devices ("Work Product"), shall be and remain the property of City. City shall have the right to use, copy, modify, and reuse the Work Product for the Project specific to Consultant's scope of work. Upon City's request, Consultant shall make available for inspection and copying all such Work Product and all Work product shall be turned over to City promptly at City's request or upon termination of this Agreement, whichever occurs first. Consultant shall not release any Work Product to third parties without prior written approval of City. This obligation shall survive termination of this Agreement and shall survive for four ( 4) years from the date of expiration or termination of this Agreement.
a. Notwithstanding the above, the Services provided pursuant to this Agreement are provided for the express purpose of gaining approval of the use of Consultant's Product(s) described in Exhibit A attached hereto from any required permitting agencies and City, and in the interest of Consultant ultimately supplying the Product. Use of the Services with any other structure, manufacturer or project is strictly prohibited and voids any and all representations and warranties, express or implied, related to the Services.
Consultant expressly disclaims any and all liability related to use of the Services with any other structure, manufacturer or project. To the fullest extent permitted by applicable law, City agrees to indemnify, defend and hold harmless Consultant along with its respective officers, directors, owners, employees and agents from and against all claims, damages, losses, causes of action, suits, judgments and expenses (including but not limited to reasonable attorney's fees) of any person or entity, to the extent arising out of City's use of the Servic·es with any other structure, manufacturer or project.
12. Confidentiality. All Work Product prepared and performed by and on behalf of Consultant in connection with the Services performed pursuant to this Agreement shall be kept confidential and shall be disclosed only to City, unless otherwise provided by law or expressly authorized by City. Consultant shall not disclose or permit the disclosure of any confidential information acquired during performance of the Services, except to its agents, employees and subcontractors who need such confidential information in order to properly perform their duties relative to this Agreement. Consultant shall also require its subcontractors to be bound to these confidentiality provisions.
13. City Name and Logo. Consultant shall not use City's name or insignia, photographs relating to the City projects or work for which Consultant's services are rendered, or any publicity pertaining to the Consultant's Services under this Agreement in any magazine, trade paper, newspaper, television or radio production, internet website, social media, or other similar medium without the prior written consent of City.
14. Conflicts of Interest. Consultant warrants that neither Consultant nor any of its employees have an improper interest, present or contemplated, in the Services which would affect Consultant's or its employees' performance of the Services and the Work Product produced. Consultant further warrants that neither Consultant nor any of its employees have real property, business interests or income that will be affected by the Services. Consultant covenants that no person having any such interest, whether an employee or subcontractor shall perform the Services under this Agreement. During the performance of the Services, Consultant shall not employ or retain the services of any person who is employed by the City or a member of any City Board or Commission.
3 Attachment 2
15. Non-liability of Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successors in interest, in the event of a default or breach by City for any amount which may become due Consultant or its successor, or for any breach of any obligation under the terms of this Agreement.
16. City Right to Employ Other Consultants. This Agreement and performance of the Services are nonexclusive and City reserves the right to employ other consultants in connection with the Services while this Agreement is in effect.
17. Termination of Agreement. This Agreement shall terminate as provided m Section 3, unless terminated earlier pursuant to the following:
a. Termination by City: For Convenience. City may at its discretion terminate this Agreement for convenience and without cause upon fourteen (14) days prior written notice to Consultant. Upon receipt of a termination notice pursuant to this subsection, Consultant shall promptly discontinue all Services affected, unless the notice directs otherwise.
b. Termination by City or Consultant: For Cause. Either party may terminate this Agreement upon ten (10) days prior written notice to the other party of a material breach, and a failure within that time period to cure or commence reasonable steps to cure the breach. c. Compensation to Consultant Upon Termination. Consultant shall be paid compensation for Services satisfactorily performed prior to notice of termination. As to any phase partially performed but for which the applicable portion of Consultant's compensation has not become due, Consultant shall be paid the reasonable value of its Services provided. However, in no event shall such payment when added to any other payment due under the applicable part of the work exceed the total compensation of such part as specified Section 4. In the event of termination due to Consultant's failure to perform in accordance with the terms of this Agreement through no fault of City, City"may withhold an amourit that would otherwise be payable as an offset to City's damages caused by such failure.
d. Effect of Termination. Upon termination of this Agreement, Consultant shall: (i) promptly discontinue all Services affected, unless the notice of termination directs otherwise; and (ii) deliver or otherwise make available to the City, without additional compensation, all Work Product and/or deliverables accumulated by the Consultant in performing this Agreement, whether completed or in process. Consultant may not refuse to provide such Work Product for any reason whatsoever.
18. Insurance. Consultant shall satisfy the insurance requirements set forth in Exhibit B.
19. Indemnity and Defense. Consultant hereby agrees to indemnify, defend and hold the City, its officials, officers, employees, agents, and volunteers harmless from and against all claims, demands, causes of action, actions, damages, losses, expenses, and other liabilities, (including without limitation reasonable attorney fees and costs of litigation) of every nature arising out of and to the extent caused by errors, omissions or negligence of Consultant or its subcontractors relating to the performance of Services described herein to the fullest extent permitted by law, unless the injuries or damages are the result of City's sole negligence or willful misconduct, subject to any limitations imposed by law. Consultant and City agree that said indemnity and defense obligations shall survive the expiration or termination of this Agreement for any items specified herein that arose or occurred during the term of this Agreement.
20. Taxes. Consultant agrees to pay all taxes, licenses, and fees levied or assessed by any governmental agency on Consultant incident to the performance of Services under this Agreement, and unemployment and workers' compensation insurance, social security, or any other taxes upon the wages of Consultant, its 4 Attachment 2
employees, agents, and representatives. Consultant agrees to obtain and renew an annual business tax certificate from City and pay the applicable annual business registration tax to City during the term of this Agreement.
21. Assignment. Neither this Agreement nor any duties or obligations hereunder shall be assignable by Consultant without the prior written consent of City. In the event of an assignment to which City has consented, the assignee shall agree in writing to personally assume and perform the covenants, obligations, and agreements herein contained. In addition, Consultant shall not assign the payment of any monies due Consultant from City under the terms of this Agreement to any other individual, corporation or entity. City retains the right to pay any and all monies due Consultant directly to Consultant.
22. Form and Service of Notices. Any and all notices or other communications required or permitted by this Agreement or by law to be delivered to, served upon, or given to either party to this Agreement by the other party shall be in writing and shall be deemed properly delivered, served or given by one of the following methods:
a.
delivery.
Personally delivered to the party to whom it is directed. Service shall be deemed the date of b. Delivered by e-mail to a known address of the party to whom it is directed provided the email is accompanied by an acknowledgment of receipt by the other party. Service shall be deemed the date of acknowledgement.
c. Delivery by a reliable overnight delivery service, ex., Federal Express, receipted, addressed to the addressees set forth below the signatories to this Agreement. Service shall be deemed the date of delivery.
d. Delivery by deposit in the United States mail, first class, postage prepaid. Service shall be deemed delivered ninety-six (96) hours after deposit.
23. Entire Agreement. This Agreement, including the Exhibits and any other attachments, represents the entire Agreement between City and Consultant and supersedes all prior negotiations, representations or agreements, either written or oral with respect to the subject matter herein. This Agreement may be amended only by written instrument signed by both City and Consultant.
24. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns.
25. Authority. The signatories to this Agreement warrant and represent that they have the legal right, power, and authority to execute this Agreement and bind their respective entities. Evidence of Consultant's authority is attached as Exhibit C.
26. Severability. In the event any term or provision of this Agreement is declared to be invalid or illegal for any reason, this Agreement will remain in full force and effect and will be interpreted as though such invalid or illegal provision were not a part of this Agreement. The remaining provisions will be construed to preserve the intent and purpose of this Agreement and the parties will negotiate in good faith to modify any invalidated provisions to preserve each party's anticipated benefits.
27. Applicable Law and Interpretation and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. The language of all parts of this Agreement shall, in all cases, be construed as a whole, according to its fair meaning, and not strictly for or against either party. This 5 Attachment 2
Agreement is entered into by City and Consultant in the County of Fresno, California. Consultant shall perform the Services required under this Agreement in the County of Fresno, California. Thus, in the event of litigation, venue shall only lie with the appropriate state or federal court in Fresno County.
28. Amendments and Waiver. This Agreement shall not be modified or amended in any way, and no provision shall be waived, except in writing signed by the parties hereto. No waiver of any provision of this Agreement shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. Failure of either party to enforce any provision of this Agreement shall not constitute a waiver of the right to compel enforcement of the remaining provisions of this Agreement.
29. Third Party Beneficiaries. Nothing in this Agreement shall be construed to confer any rights upon any party not a signatory to this Agreement.
30. Execution in Counterparts. This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy or an original, with all signatures appended together, shall be deemed a fully executed Agreement.
31. Alternative Dispute Resolution. If a dispute arises out of or relating to this Agreement, or the alleged breach thereof, and if said dispute cannot be settled through negotiation, the parties agree first to try in good faith to settle the dispute by non-binding mediation before resorting to litigation. The mediator shall be mutually selected by the parties, but in case of disagreement, the mediator shall be selected by lot from among two nominations provided by each party. All costs and fees required by the mediator shall be split equally by the parties, otherwise each party shall bear its own costs of mediation. If mediation fails to resolve the dispute within thirty (30) days, either party may pursue litigation to resolve the dispute.
Demand for mediation shall be in writing and delivered to the other party to this Agreement.
A demand for mediation ·shall be made within reasonable time after the· claim, dispute or other matter in question has arisen. In no event shall the demand for mediation be made after the date when institution of legal or equitable proceedings based on such a claim, dispute or other matter in question would be barred by California statues of limitations.
32. Non-Discrimination. Consultant shall not discriminate on the basis of any protected class under federal or State law in the provision of the Services or with respect to any Consultant employees or applicants for employment. Consultant shall ensure that any subcontractors are bound to this provision. A protected class, includes, but is not necessarily limited to race, color, national origin, ancestry, religion, age, sex, sexual orientation, marital status, and disability. [Signature Page Follows]
6 Attachment 2
Now, therefore, the City and Consultant have executed this Agreement on the date(s) set forth below.
CONSULTANT
B t E Dlgltally signed by Brent E. Flom
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B Om•.• · •. · •·:-:·:[email protected] y: _______ o_tea _: 2 0_2 2_.,,_.o,_0_7:2_9:0_9--06_ '00'
Date: November 1, 2022
Party Identification and Contact Information:
Consultant
Contech Engineered Solutions LLC
Attn: Alex Keenan
Regional Bridge Consultant
Address
Roseville, CA 95678
[email protected]
(303) 817-4198
7 CITY OF CLOVIS
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City of Clovis
Planning and Development Services Department
Michael Harrison
City Engineer
1033 Fifth Street
Clovis, CA 93612
[email protected]
(559) 324-2350
ATTEST
APPROVED AS TO FORM
£c:.�
Scott G. Cross, City Attorney
Attachment 2
EXHIBIT A
DESCRIPTION OF SERVICES
SCOPE OF SERVICES
Contech shall provide the following professional services signed and sealed by a Professional Engineer registered in the State of CALIFORNIA:
• Prepare Contech Construction Drawings (CCD) for the CON/SPAN® Bridge Systems - B-Series and associated walls, including foundation details in accordance with the project drawings and information provided by City of Clovis.
• Prepare engineering calculations for the CON/SPAN® Bridge Systems - B-Series and associated walls, including foundation design in accordance with recommendations from the project geotechnical report.
The material cost for the structure product associated with the proposed engineering services is estimated to be $1,020,841.47. At time of material purchase, this engineering amount will be deducted from final material cost description of Services and work product desired.
Description of Structure Product:
The structure includes the following:
• CONTECH CON/SPAN B-Series
. .
• (32) - 54' Span x 11 "' Rise Precast Arch Units - (32 - 4' Standard Lay Length) • (2) - Precast Detached Headwalls (1.25' Tall x 12" Thick) - Precast headwall not impact rated - to be designed to interact with CJP moment slab barrier (assumed TL2 impact rating or less). CIP materials provided and performed by others
• (4) -Precast Anchor Wingwalls (75 Degree x 25' Long x 13.17' to 13.17' Tall x 12" Thick) • HL93 Vehicular Loading
• Min/Max Design Cover: 11/2'
• This material estimate is preliminary and may change upon fitrther refinement of the design and review of site parameters. The material estimate is based on material costs as of 6/16/2022 and is subject to change at the time of final quote or order.
SCHEDULE
Contract Execution: October 28, 2022
Notice to Proceed: October 31, 2022
Contract Start Date: November I, 2022
1'1 Round of plans and Specs review by City of Clovis: December 9, 2022 Comments from City of Clovis: January 13, 2023
Contract End Date: January 27, 2023
8 Attachment 2
COMPENSATION AND RATES
Consultant shall be compensated according to the following rates/fees:
The total amount paid by City to Consultant shall not exceed One Hundred Fifty-Three Thousand One Hundred Twenty-Six Dollars and Twenty-Two Cents ($153,126.22).
CONTRA CT TOTAL: $153,126.22
9 Attachment 2
EXHIBITB
CONSULTANT PROPOSAL
Attachment 2
Ct
1 )NTECH
ENGINEERED SOLUTIONS
PROPOSAL FOR PROFESSIONAL SERVICES
WITH PURCHASE COMMITMENT
Date: 6/17/22
Contech Engineered Solutions LLC
9025 Centre Pointe Drive, Suite 400
West Chester, OH 45069
Phone: (513) 645-7000
Fax: (513) 645-7993
www.ContechES.com
To: City of Clovis
1033 Fifth Street
Clovis, CA 93612
559-324-2394
Project: CIP 22-04 Shaw Avenue Phase 2 - Underpass
Location: Clovis, CA
Contech Engineered Solutions, LLC ("Contech") ") is pleased to provide the following professional services proposal for the CON/SPAN® Bridge Systems - B-Series ("Product") for the above referenced project ("Project"). This proposal, if accepted by City of Clovis("Agency") within thirty (30) days of the date hereof, shall constitute a binding contract and incorporates by reference Contech's Standard Terms and Conditions for Professional Services. Any different or additional terms or conditions contained in Company's acceptance of this proposal are hereby objected to by Contech and shall have no effect on, and not become part of, the terms and conditions of this Agreement. Additional terms, changes, and alleged subsequent agreements shall not be effective unless signed by Contech's authorized representative.
I. PROFESSIONAL SERVICES
Description of Professional Services:
Contech proposes to provide Company the following professional services ("Services") signed and sealed by a Professional Engineer registered in the State of CALIFORNIA.
o Prepare Contech Construction Drawings (CCD) for the CON/SPAN® Bridge Systems - B-Series and associated walls, including foundation details in accordance with the project drawings and information provided by City of Clovis. o Prepare engineering calculations for the CON/SPAN® Bridge Systems - B-Series and associated walls, including foundation design in accordance with recommendations from the project geotechnical report.
Description of Structure Product:
The material cost for the structure product associated with the proposed engineering services is estimated to be $1,020,841.47. This includes the following:
• CONTECH CON/SPAN B-Series
• (32) - 54' Span x 11 '" Rise Precast Arch Units
o (32 - 4' Standard Lay Length)
• (2) - Precast Detached Headwalls (1.25' Tall x 12" Thick)* o *Precast headwall not impact rated - to be designed to interact with CIP moment slab barrier (assumed TL2 impact rating or less). CIP materials provided and performed by others. • (4) - Precast Anchor Wingwalls (75 Degree x 25' Long x 13.17' to 13.17' Tall x 12" Thick) • HL93 Vehicular Loading
• Min/Max Design Cover: 1 '/2'
This material estimate is preliminary and may change upon further refinement of the design and review of site parameters. The material estimate is based on material costs as of 6/16/2022 and is subject to change at the time of final quote or order.
Exclusions/Work Provided by Others
Company shall provide Contech with full information regarding the Project's design requirements, including but not limited to project plans (including drainage, grading, and utility plans) and specifications, site topography data, special structural or loading requirements, geotechnical report and soil boring data, hydrological and flood plain data, hydraulic sizing, scour analysis, and any special owner/governing agency requirements.
Contech shall have no responsibility for any permitting, installation or construction activities or services of any kind, shoring design, shoring means and methods, inspections, investigations, reports, or data unless specifically provided in Contech's scope of work above.
Anticipated Schedule
It is anticipated that design will commence upon acceptance of this proposal and receipt of the project information listed above.
Contech anticipates design services and deliverables will be provided 6-8 weeks from commencement of work. The drawings will be subject to one review by City of Clovis. Revisions required due to errors on Contech plans or omissions from Contech plans will be completed under this scope of services. Any further revisions or changes to the scope of services described will be subject to additional fees.
Fees for Professional Services
□ The Professional Services described are included in the price of the quoted Product, if purchased. Contech will provide the services outlined above for a lump sum fee of $153,126.22 to be billed upon the completion of services. Payment terms are net 30 Attachment 2
days from date of invoice. This engineering cost is consistent with the quote provided at initial bid. At time of material purchase, this engineering amount will be deducted from final material cost.
The professional services provided pursuant to Article I are provided for the express purpose of gaining approval of the use of these Contech Products from the permitting agencies/owners and in the interest of Contech ultimately supplying the Product. Contech will grant a limited, non-exclusive license to copy and/or implement such drawings, designs, calculations and deliverables only upon the purchase of the Product from Contech in connection with this Project. Use of the Services with any other structure, manufacturer or project is strictly prohibited and voids any and all representations and warranties, express or implied, related to the Services. Contech expressly disclaims any and all liability related to use of the Services with any other structure, manufacturer or project. To the fullest extent permitted by applicable law, Client agrees to indemnify, defend and hold harmless Contech along with its respective officers, directors, owners, employees and agents from and against all claims, damages, losses, causes of action, suits, judgments and expenses (including but not limited to reasonable attorney's fees) of any person or entity, to the extent arising out of Client's use of the Services with any other structure, manufacturer or project.
II. PURCHASE COMMITMENT
Execution of this Proposal constitutes Client's binding commitment to purchase the Product. Pending receipt of the order for the Product, Contech will prepare Fabrication Drawings (if not included in original scope) for approval and fabrication. In addition, Contech will provide supplementary services at no cost with a signed order for the Product. These services may include:
• Minor revisions to Contech Contract Drawings and/or Fabrication Drawings due to approval agency comments. • Responses to RFl's related to applicable construction and installation processes for the design shown.
A separate contract with Contech's Conditions of Sale for the Product will be provided at time of bid or upon request at time of purchase.
We appreciate the opportunity to serve you and look forward to a successful project.
ACCEPTED this __ day of
__________ ,20_,
subject to all terms and conditions
contained herein.
COMPANY: _____________ _
By:--------------- (Signature)
Print Name: ______________ _
Title: ________________ _
PO No.
Respectfully submitted,
Alex Keenan
Regional Bridge Consultant
2 Attachment 2
CONTECH'S STANDARD TERMS AND CONDITIONS
FOR PROFESSIONAL SERVICES
All professional services, including without limitation, engineering, design services, detailed drawings, training, consulting and analysis, provided by Contech (collectively, the "Services") are subject to the following terms and conditions ("Agreement"). CLIENT'S RIGHT TO ACCEPT THIS OFFER IS
LIMITED TO CLIENT'S ASSENT TO THE TERMS AND CONDITIONS PRINTED HEREON AND THE ATTACHED OR ACCOMPANYING AGREEMENT, AND NO TERMS ADDITIONAL TO OR DIFFERENT FROM THOSE IN THIS OFFER ARE BINDING ON CONTECH. THERE ARE NO UNDERSTANDINGS, TERMS, CONDITIONS OR WARRANTIES NOT FULLY EXPRESSED HEREIN. Contech objects to any additional or different terms contained in any documentation submitted by Client.
1. SCOPE. The scope of work for the Services to be provided to Client is specifically set forth in Contech's proposal or quote (collectively, "Quote"). If Client requests a change in the scope of the Services to be provided, Contech reserves the right to revise schedules and price.
Contech will not be obligated to provide any services which are (a) outside of the scope defined in the applicable documentation; (b) outside its area of expertise; or (c) in violation of any applicable laws, codes or regulations.
2. CLIENT OBLIGATIONS. Client shall make available in a timely manner at no charge to Contech all drawings, technical data, measurements, or other information and resources reasonably required by Contech for the performance of the Services. Client will be responsible for, and assumes the risk of any problems resulting from, the content, accuracy, completeness and consistency of all such data, materials and information supplied by Client.
3. TAXES AND PAYMENT TERMS. Unless otherwise stated in the Quote, Contech's price for Services does not include applicable sales, use, or similar taxes, and standard payment terms are net 30 days for creditworthy Clients. A late charge of 1-½% monthly (18% annual rate) or the maximum allowed by state law, if less, will be imposed on all past due accounts, and Client shall be liable to Contech for all costs of collection, including without limitation reasonable attorneys' fees and court costs.
4. LIMITED WARRANTY. Contech will provide the Services in accordance with generally accepted industry practices using reasonable care and skill consistent with that ordinarily exercised by members of the industry under similar conditions. However, due to the nature of the Services being provided, Contech cannot fully guarantee the success of Client's project. As such, except as set forth in this Section, Contech makes no warranties or guarantees, whether express, implied, or statutory, regarding or relating to the Services furnished under this Agreement. Contech specifically disclaims all implied warranties of merchantability and fitness for a particular purpose with respect to the Services.
5. REMEDY FOR BREACH OF THE LIMITED WARRANTY. The parties acknowledge and agree that the Services are being provided by Contech with the expectation that Contech is not assuming any financial or operational risks of the Client. In the event Contech commits an error with respect to or incorrectly performs the Services, Contech shall use commercially reasonable efforts to correct such error, or re-perform such Services at no cost to Client. Client acknowledges that its sole and exclusive remedy, and Contech's sole and exclusive liability, for any defect or error in the Services shall be correction, re-performance or substitution of such services by Contech.
6. LIMITATION OF LIABILITY. Contech's liability for a claim of any kind related to the Services, whether arising under contract, warranty, tort (including negligence). strict liability, products liability or other theory of liability, shall be limited to and not exceed the price paid by Client for Services. In no event shall Contech be liable for any special, indirect, labor, incidental or consequential damages, including without limitation, loss of profits or business interruption or loss of use of equipment, however caused, arising from or related to the Services. Any claim, demand or suit shall be directed and/or asserted only against Contech and not against any of Contech's affiliates, employees, officers or directors.
7. DELIVERY/FORCE MAJ EURE. Contech shall have no liability for delays or any other breach of its obligations resulting from an Act of God, war, riot, explosion, accident, act of government, work stoppage, default of subcontractor or supplier of materials, or any other cause beyond the reasonable control of Contech.
8. CANCELLATION, SUSPENSION OR DELAY. Client agrees to
Contech's performance of the Services in accordance with the date shown on the Quote. Client may cancel or suspend or delay by more than 30 days an order for Services only upon written notice and payment to Contech of all labor, material, and other costs incurred by Contech prior to such notice plus 25% administrative charge as reasonable estimate of damages for cancellation, suspension or delay.
9. OWNERSHIP. Except as otherwise specifically set forth in the scope of work provided as part of the proposal or quotation, all documents, including drawings, specifications, computer files, electronic media, data, engineering calculations, notes, and other documents and instruments prepared or furnished by Contech (collectively the "Documentation") are owned by and the property of Contech. Contech shall retain all common law, statutory and other reserved rights, including copyright, applicable to the Documentation. The Documentation is not intended or represented to be suitable for use on any other project. Client agrees to indemnify and hold Contech harmless against all claims, damages, losses. and expenses (including reasonable attorneys' fees) arising from or in any way connected with the unauthorized use or modification of the Documentation by Client or any person or entity that acquires or obtains the Documentation from or through Client without the written authorization of Contech. Contech shall have no liability to Client or others for changes made to the Documentation by Client without Contech's prior written approval.
10. INDEMNITY. Client shall indemnify and hold Contech harmless from all claims, damages, costs, fees, liabilities, losses, and expenses (including reasonable attorneys' fees and expert fees) as a result of any breach of this Agreement by Client or in connection with the Services by Contech under this Agreement, including without limitation, use of drawings, data or other information. However, in no event shall Client be liable under this provision for claims arising out of the sole negligence or willful misconduct of Contech.
11. ASSIGNMENT. Client may not assign the Agreement between Contech and Client without the prior written consent of Contech.
12. THIRD-PARTY BENEFICIARIES. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against Contech. Contech's Services are being performed solely for Client's benefit, and no party or entity shall have any claim against Contech because of this Agreement or the • performance or nonperformance of the Services.
3 13. INDEPENDENT CONTRACTORS. Each party will be, and act as, an independent contractor and not as an agent or partner of, or joint venture with, the other party for any purpose related to this Agreement or the transactions contemplated by this Agreement, and neither party by virtue of this Agreement will have any right, power, or authority to act or create any obligation, expressed or implied, on behalf of the other party.
14. SEVERABILITY. In the event any provision of this Agreement shall be declared invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
15. PERIOD OF LIMITATIONS. Client and Contech agree that a claim of any kind by Client related to the Services must be commenced by Client within one year of accrual of the cause of action or, if less, one year of performance of the Services.
16. APPLICABLE LAW. This contract shall be governed by, and construed and enforced in accordance with, the laws of the State of Ohio, without regard to any conflict of laws principles. Client and Contech agree and consent that dispute or legal action arising out of or in connection with this Agreement, including any question regarding its existence, validity or termination, shall be brought and tried exclusively in the Butler County Court of Common Pleas in Hamilton, Ohio or, in the absence of jurisdiction, the federal district court in Cincinnati, Ohio.
17. ENTIRE AGREEMENT. This Agreement represents the entire and integrated agreement between Client and Contech and supersedes all prior negotiations, representations or agreements either written or oral.
This Agreement may be amended only by written instrument signed by both Client and Contech.
Attachment 2
EXHIBIT C
INSURANCE REQUIREMENTS
Prior to commencement of the Services, Consultant shall take out and maintain at its own expense the insurance coverage required by this Exhibit C. Consultant shall cause any subcontractor with whom Consultant contracts for the performance of Services pursuant to this Agreement to take out and maintain equivalent insurance coverage. Said insurance shall be maintained at all times during Consultant's performance of Services under this Agreement, and for any additional period specified herein. All insurance shall be placed with insurance companies that are licensed and admitted to conduct business in the State of California and are rated at a minimum with an "A:VII" by A.M. Best Company, unless otherwise acceptable to the City.
a. Minimum Limits of Insurance. Consultant shall maintain the following types of insurance with limits no less than specified:
(i) Professional Liability Insurance (Errors and Omissions) in an amount not less than $2,000,000.00 per occurrence or claim and $2,000,000 in the aggregate. Said insurance shall be maintained for an additional period of five years following the earlier of completion of Consultant's Services under this Agreement or termination of this Agreement.
(ii) General Liability Insurance (including operations, products and completed operations coverages) in an amount not less than $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (iii) Worker's Compensation Insurance as required by the State of California. (iv) Automobile Liability Insurance in an amount not less than $1,000,000 per accident for bodily injury and property damage.
(v) Umbrella or Excess Liability. In the event Consultant purchases an Umbrella or Excess insurance policy(ies) to meet the "Minimum Limits of Insurance," this insurance policy(ies) shall "follow form" and afford no less coverage than the primary insurance policy(ies). In addition, such Umbrella or Excess insurance policy(ies) shall also apply on a primary and non-contributory basis for the benefit of the City, its officers, officials, employees, agents and volunteers.
If Consultant maintains higher limits than the minimums shown above, the City shall be entitled to coverage at the higher limits maintained.
b. Other Insurance Provisions. The general liability policy is to contain, or be endorsed to contain, the following provisions:
(i) The City, its officers, officials, employees, agents, and volunteers are to be covered as insured's with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on behalf of the Consultant; and with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts or equipment furnished in connection with such work or operations.
General liability coverage can be provided in the form of an endorsement to the Consultant's insurance (at least as broad as ISO Form 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33 or CG 20 38; and CG 20 37 fonns if later revisions used).
11 Attachment 2
(ii) For any claims related to the Services performed pursuant to this Agreement, the Consultant's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, agents, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.
(iii) Each insurance policy required by this section shall be endorsed to state that the City shall receive written notice at least thirty (30) days prior to the cancellation, non-renewal, or material modification of the coverages required herein.
(iv) Consultant grants to the City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.
Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(v) Any deductibles or self-insured retentions must be declared to and approved by the City of Clovis Risk Services. The City may require the Consultant to purchase coverage with a lower deductible or retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention.
c. Evidence of Coverage. Consultant shall deliver to City written evidence of the above insurance coverages, including the required endorsements prior to commencing Services under this Agreement; and the production of such written evidence shall be an express condition precedent, notwithstanding anything to the contrary in this Agreement, to Consultant's right to be paid any compensation under this Agreement. City's failure, at any time, to object to Consultant's failure to provide the specified insurance or written evidence thereof ( either as· to the type or amount of such insurance), shall· not be deemed a waiver of City's right to insist upon such insurance later. d. Maintenance of Insurance. If Consultant fails to furnish and maintain the insurance required by this section, City may (but is not required to) purchase such insurance on behalf of Consultant, and the Consultant shall pay the cost thereof to City upon demand, and City shall furnish Consultant with any information needed to obtain such insurance. Moreover, at its discretion, City may pay for such insurance with funds otherwise due Consultant under this Agreement. e. Subcontractors. If the Consultant should subcontract all or any portion of the work to be performed in this Agreement, the Consultant shall cover the subcontractor, and/or require each subcontractor to adhere to all the requirements contained herein. Similarly, any cancellation, lapse, reduction or change of subcontractor's insurance shall have the same impact as described above. f. Special Risks or Circumstances. The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
g. Indemnity and Defense. Except as otherwise expressly provided, the insurance requirements in this section shall not in any way limit, in either scope or amount, the indemnity and defense obligations separately owed by Consultant to City under this Agreement. 12 Attachment 2
Quotation Page# 1/6
Quote # QUO-876872-D4F6V7
Item # Description Pieces Quantity Extended Unit
Price
Unit Unit Total
CONTECH CON/SPAN B-Series
(32) - 54' Span x 11'" Rise Precast Arch Units
(32 - 4' Standard Lay Length)
(2) - Precast Detached Headwalls (1.25’ Tall x 12” Thick)* *Precast headwall not impact rated - assumes CIP moment slab barrier placed above HW with no positive connection to HW (CIP moment slab design, materials, and labor provided and performed by others).
(4) – Precast Anchor Wingwalls (75 Degree x 27’-1" Long x 12' - 11" to 12’ - 11" Tall x 12” Thick)
HL93 Vehicular Loading
Min/Max Design Cover: 1'/3'
Pricing Reflects Deduct of $153,126.22 Previously Paid for Engineering Services
1.000 1.00 $1,338,700.31 EA $1,338,700.31
CONTECH Custom Precast Foundations
24 Pieces - Precast Express Foundation Base for Arch Units and Wingwalls
- Pieces Are 2.5' Thick, Length and Widths Vary - See Foundation Plans
30 Each Full Precast Stem Walls for Arch Units and Wingwalls -Pieces are 4' 6" Tall x 2' 6" Thick - Length to Vary to Match Base Units
Includes #6 x 6' Splice Bars for Closure Pours
Freight to Jobsite
1.000 1.00 $1,029,400.00 EA $1,029,400.00
Estimated Sales Tax - 8.92% (subject to change at time of order) 1.000 1.00 $197,575.78 EA $197,575.78 Total $2,565,676.09
Discount $153,126.22
(Tax not included) Net Total $2,412,549.87
Date 4/14/2026 Account Name City of Clovis Reply-To
Quote # QUO-876872-D4F6V7 Contact Name Jacob Redelfs Contech Rep. Alex Keenan Revision # 1 Phone (559) 324-2376 Address 12901 SE 97th Ave #400 Clackamas, OR 97015
United States
Project Name CIP 22-04 Shaw Avenue
Phase 2 - Undercrossing
Fax (559) 324-2844 Phone 303-817-4198
Project # 526,184 Email [email protected] Fax 720-975-2197 Project
City/State
Clovis, CA Email [email protected]
Contech's offer to sell the products described in this quotation is expressly conditioned upon Buyer's assent to the Contech Conditions of Sale ("Contech COS") included herewith and/or viewable at www.conteches.com/cos. A valid tax exemption certificate must be issued to Contech or sales tax will be added.
Standard Notes
1. In addition to any other procedures outlined or remedies provided, at the time of order, Contech will request a desired delivery date for the quoted materials from the purchasing customer. After drawing approval and prior to manufacturing Contech may again confirm the requested delivery date with the purchasing customer. If purchasing customer cannot take delivery of finished materials within 30 days of requested date, and after Contech has manufactured the product(s), Contech will invoice for the total amount of the order with payment due within 30 days. Additionally, Contech may also assess fees in the amount of 5% per month of the selling price of the stored materials that are not shipped within 30 days after the requested delivery date for storage and handling.
2. Construction loadings typically exceed the intended post-construction live load used for design. Contact your Contech representative for specific guidelines and limitations based on the construction live loads anticipated.
3. Allowable unloading time for delivery trucks is two (2) hours. Demurrage charges of $100.00 per hour thereafter will be added.
4. Contech will provide limited engineering design services for the following: the precast structure, reinforced concrete footings, backfill and installation requirements, standard details and shop drawing review in accordance with the scope of work below.
Attachment 3 Page 81 of 1024
Quotation Page# 2/6
Quote # QUO-876872-D4F6V7
Standard Notes
5. Precast Arch: The estimated lead time for the Fabrication Drawings (FAB) is 2 to 4 weeks. Approval review process is in addition to stated timeframes.
The current estimated manufacturing lead time for this material is 16-18 weeks from the receipt of approved Fabrication Drawings and all necessary purchasing paperwork. Manufacturing and delivery lead times are subject to adjustment at the time Contech is given approval to fabricate based upon production capacity and delivery curfews or other travel restrictions.
Precast Foundations: The estimated lead time for the initial submittal package is 2-4 weeks from the receipt of a signed purchase document and receipt of the required design and project information. Project requirements may necessitate two separate submittals; Contech Contract Drawings (CCD) followed by Fabrication Drawings (FAB) adding another 2 to 4 weeks to the stated lead times. Submittal lead times are subject to adjustment at time of order based upon current Engineering backlog. Approval review process is in addition to stated timeframes. The current estimated manufacturing lead time for this material is 8-12 weeks from the receipt of approved Fabrication Drawings. Manufacturing and delivery lead times are subject to adjustment at the time Contech is given approval to fabricate based upon production capacity and delivery curfews or other travel restrictions.
6. This quotation expires 30 days from the date shown. Prices are firm for shipment within 90 days of the date of quotation and are subject to a maximum escalation of 8% for each 30 days thereafter.
7. Pricing is based upon:
- F.O.B. Origin with freight allowed to the jobsite with unloading by others at a truck accessible location - Today's freight rate and is subject to change dependent upon date of order and shipment - Standard loading to achieve full truckloads based upon the items quoted. If special loading requirements are needed additional freight charges may apply
8. Prices are based on standardized loading to achieve full truckloads. If special loading requirements are needed additional freight charges will be added.
9. Flexible structures of the type on this project are reliant on the type of structural backfill used, the compaction of that material and the balanced placement of structural backfill. Contact your Contech representative for specific information.
10. This quote is based on live off loading ONLY and is the responsibility of others. The loads will be delivered as close to the project location as trucks can reasonably access and be driven under their own power without specialized equipment. Oversized loads warrant additional consideration and providing suitable access shall be the responsibility of the contractor/customer. The driver(s) will leave hard surface public roads only at their discretion but is not obligated to do so. If driver agrees to access a site under any other conditions, customer may be subject to additional costs. Due to curfews and other travel time restrictions on over dimensional loads, the customer shall be responsible for additional costs associated with weekend, holiday or Monday delivery requests. Cancellation of scheduled delivery loads requiring permits within 48hrs may result in additional permits and will be the responsibility of the purchaser. Specialized haulers and or equipment are utilized in the shipping of bridge components (ie “trailer rental”), costs incurred by CONTECH due to cancellation and or postponement of the delivery of bridge components will be the responsibility of the purchaser. Staging/Jockeying of trailers can be provided upon request for an additional fee.
11. The sale of these materials requires a preconstruction meeting be held that must include Contech and all parties directly involved in the construction process.
12. Quotation is based upon estimated (not guaranteed) quantities. Buyer must verify final quantities needed prior to commencement of work by Contech.
If Buyer elects to purchase from Seller only a portion of the material quoted, Seller retains the right to adjust its prices.
13. The material included in this quotation is to be designed and manufactured exclusively for this project, is not subject to cancellation and cannot be returned to stock. See Section 16 of the Contech COS.
14. State, County and or local Sales taxes are not included. Sales Tax must be collected unless a valid and signed sales tax exemption certificate has been provided to us. Refer to Article 15 Contech CONDITIONS OF SALE.
15. All orders must be shipped within 30 days of manufacture. Should you be unable to accept delivery of materials at the agreed upon time, a storage charge equal to a maximum of 5% per month of the selling price of the stored material applies. Refer to Article 19 Contech CONDITIONS OF SALE.
16. One or more of the products quoted herein is nonstandard and not returnable. A down payment equal to 1/3 of the item(s) total is required and must be received prior to commencement of any performance by Contech.
17. Prices quoted do not include assembly. Some or substantial assembly is required and is the responsibility of Buyer.
Quotation Page# 3/6
Quote # QUO-876872-D4F6V7
Scope Of Work
CON/SPAN
CON/SPAN Bridge pricing includes precast concrete units, joint sealant material, masonite shims, associated headwalls and wingwalls (if specifically listed in Contech’s bid line item description), filter fabric for vertical wingwall joints and perforated drain tile behind precast wall system. Contech will provide contract drawings, fabrication drawings, structural calculations upon request, and on-site consultation during installation of precast units.
Pricing does not include any site preparation, foundation work, installation of any kind, or backfill monitoring. Temporary shoring of the precast arch is required when placing concrete for cast in place headwall and may be required prior to installation of precast headwall. When required, shoring shall remain until arch is backfilled to minimum cover. Arch shoring design, shoring materials, site inspection, and certification of field construction is not included. As part of the construction process, the contractor is to perform the items listed below in accordance with the Contech contract drawings:
1. Construct cast-in-place foundations or install precast foundations as appropriate
2. Unload and set structure utilizing crane
3. Grout the unit legs and wingwalls into the keyway
4. Apply all joint sealing material
5. Excavate for and backfill the structure (Select backfill material is required per CONTECH specifications)
6. Any and all permits, inspection fees, flagmen, barricades, flares, traffic control devices, utility protection, and/or other safety devices as may be required All materials and services that are not expressly included in the aforementioned scope of work are excluded and subject to additional charges.
Precast Express Foundations
Precast Express Foundations are a hybrid foundation system combining the speed of precast with the economy of cast-in-place concrete. Precast Express Foundation pricing includes the precast foundation shell and all foundation reinforcing steel and any wingwall connection steel. The price also includes signed and sealed foundation design along with shop drawings for review. Contech Engineered Solutions will provide field consultation during the placement of the Express Foundation segments.
The price does not include any site preparation or installation of any kind. For the Express Foundations, a contractor must perform the following:
1) Prepare subgrade
2) Unload and place Precast Express Foundations
a. At time of PO contractor must specify max pick weight of Express Foundation segments. 3) Place lap splice reinforcing (provided) at joints in foundations 4) Install wingwall foundation threaded continuity reinforcing bars (provided) 5) Fill foundation with required strength in-fill concrete (provided by Contractor) a. Ask Contech Rep for in-fill concrete quantity if not provided above. b. If in-fill concrete is to be placed prior to bridge unit installation it must reach 2,000 psi prior to bridge unit installation. c. In-fill concrete must reach design strength prior to backfilling.
Precast Express Foundations
Precast Express Foundations are a hybrid foundation system combining the speed of precast with the economy of cast-in-place concrete. Precast Express Foundation pricing includes the precast foundation shell and all foundation reinforcing steel and any wingwall connection steel. The price also includes signed and sealed foundation design along with shop drawings for review. Contech Engineered Solutions will provide field consultation during the placement of the Express Foundation segments.
The price does not include any site preparation or installation of any kind. For the Express Foundations, a contractor must perform the following:
1) Prepare subgrade
2) Unload and place Precast Express Foundations
a. At time of PO contractor must specify max pick weight of Express Foundation segments. 3) Place lap splice reinforcing (provided) at joints in foundations 4) Install wingwall foundation threaded continuity reinforcing bars (provided) 5) Fill foundation with required strength in-fill concrete (provided by Contractor) a. Ask Contech Rep for in-fill concrete quantity if not provided above. b. If in-fill concrete is to be placed prior to bridge unit installation it must reach 2,000 psi prior to bridge unit installation. c. In-fill concrete must reach design strength prior to backfilling.
Precast Express Foundations
Quotation Page# 4/6
Quote # QUO-876872-D4F6V7
Scope Of Work
Precast Express Foundations are a hybrid foundation system combining the speed of precast with the economy of cast-in-place concrete. Precast Express Foundation pricing includes the precast foundation shell and all foundation reinforcing steel and any wingwall connection steel. The price also includes signed and sealed foundation design along with shop drawings for review. Contech Engineered Solutions will provide field consultation during the placement of the Express Foundation segments.
The price does not include any site preparation or installation of any kind. For the Express Foundations, a contractor must perform the following:
1) Prepare subgrade
2) Unload and place Precast Express Foundations
a. At time of PO contractor must specify max pick weight of Express Foundation segments. 3) Place lap splice reinforcing (provided) at joints in foundations 4) Install wingwall foundation threaded continuity reinforcing bars (provided) 5) Fill foundation with required strength in-fill concrete (provided by Contractor) a. Ask Contech Rep for in-fill concrete quantity if not provided above. b. If in-fill concrete is to be placed prior to bridge unit installation it must reach 2,000 psi prior to bridge unit installation. c. In-fill concrete must reach design strength prior to backfilling.
Precast Express Foundations
Precast Express Foundations are a hybrid foundation system combining the speed of precast with the economy of cast-in-place concrete. Precast Express Foundation pricing includes the precast foundation shell and all foundation reinforcing steel and any wingwall connection steel. The price also includes signed and sealed foundation design along with shop drawings for review. Contech Engineered Solutions will provide field consultation during the placement of the Express Foundation segments.
The price does not include any site preparation or installation of any kind. For the Express Foundations, a contractor must perform the following:
1) Prepare subgrade
2) Unload and place Precast Express Foundations
a. At time of PO contractor must specify max pick weight of Express Foundation segments. 3) Place lap splice reinforcing (provided) at joints in foundations 4) Install wingwall foundation threaded continuity reinforcing bars (provided) 5) Fill foundation with required strength in-fill concrete (provided by Contractor) a. Ask Contech Rep for in-fill concrete quantity if not provided above. b. If in-fill concrete is to be placed prior to bridge unit installation it must reach 2,000 psi prior to bridge unit installation. c. In-fill concrete must reach design strength prior to backfilling.
Precast Express Foundations
Precast Express Foundations are a hybrid foundation system combining the speed of precast with the economy of cast-in-place concrete. Precast Express Foundation pricing includes the precast foundation shell and all foundation reinforcing steel and any wingwall connection steel. The price also includes signed and sealed foundation design along with shop drawings for review. Contech Engineered Solutions will provide field consultation during the placement of the Express Foundation segments.
The price does not include any site preparation or installation of any kind. For the Express Foundations, a contractor must perform the following:
1) Prepare subgrade
2) Unload and place Precast Express Foundations
a. At time of PO contractor must specify max pick weight of Express Foundation segments. 3) Place lap splice reinforcing (provided) at joints in foundations 4) Install wingwall foundation threaded continuity reinforcing bars (provided) 5) Fill foundation with required strength in-fill concrete (provided by Contractor) a. Ask Contech Rep for in-fill concrete quantity if not provided above. b. If in-fill concrete is to be placed prior to bridge unit installation it must reach 2,000 psi prior to bridge unit installation. c. In-fill concrete must reach design strength prior to backfilling.
Write In – Precast
PAYMENT TERMS ARE 1/2%-10, NET 30 DAYS FROM DATE OF INVOICE UNLESS MATERIAL IS OTHERWISE NOTED AS NON-STANDARD ABOVE. IF NON-STANDARD, PAYMENT TERMS ARE 1/3 AT ORDER ACCEPTANCE AND PRIOR TO START OF PRODUCTION, 2/3 NET 30 DAYS FROM DATE OF INVOICE. THIS OFFER IS SUBJECT TO CREDIT APPROVAL. PRICES QUOTED APPLY ONLY TO THE REFERENCED PROJECT AND ARE IN EFFECT FOR 30 DAYS FROM THE DATE OF QUOTATION. SELLER RESERVES THE RIGHT TO ADJUST PRICES AFTER 30 DAYS FROM THE DATE OF QUOTATION BUT THE CONTECH COS REMAIN APPLICABLE. PRICES ARE BASED ON ESTIMATED QUANTITIES SHOWN. IF A DIFFERENT QUANTITY IS PURCHASED, CONTECH RESERVES THE RIGHT TO ADJUST THE PRICES. THIS QUOTATION CONTAINS THE ENTIRE AGREEMENT WITH RESPECT TO PURCHASE AND SALE OF PRODUCTS DESCRIBED
AND SUPERSEDES ALL PREVIOUS COMMUNICATIONS, BUYER'S SIGNATURE BELOW, DIRECTION TO MANUFACTURE, OR ACCEPTANCE OF DELIVERY OF GOODS DESCRIBED ABOVE, SHALL BE DEEMED AN ACCEPTANCE OF THE CONTECH COS. SELLER EXPRESSLY REJECTS ANY OTHER TERMS AND CONDITIONS. PRICES ARE F.O.B. ORIGIN WITH FREIGHT ALLOWED TO THE JOBSITE WITH UNLOADING BY OTHERS AT A TRUCK ACCESSIBLE LOCATION.THIS QUOTATION IS ISSUED BY CONTECH ENGINEERED SOLUTIONS LLC FOR ITSELF AND/OR ON BEHALF OF ONE OR MORE OF ITS SUBSIDIARIES.
Acceptance Contech Engineered Solutions LLC.
WE HEREBY ORDER THE DESCRIBED MATERIAL SUBJECT TO ALL
TERMS AND CONDITIONS OF THIS QUOTATION AND IN THE Contech COS INCLUDED HEREWITH AND VIEWABLE AT www.conteches.com/cos By Alex Keenan
Quotation Page# 5/6
Quote # QUO-876872-D4F6V7
Company (O) 303-817-4198
By (F) 720-975-2197
Title (Cell)
Date Title
Quotation Page# 6/6
Quote # QUO-876872-D4F6V7
1. ACCEPTANCE. This quotation from Contech
Engineered Solutions LLC (“Seller”) is an offer to sell to the aforementioned customer (“Buyer”). BUYER'S RIGHT TO ACCEPT
THIS OFFER IS LIMITED TO BUYER'S ASSENT TO THE
CONDITIONS OF SALE PRINTED HEREON AND THE
ATTACHED OR ACCOMPANYING QUOTATION, AND NO
TERMS ADDITIONAL TO OR DIFFERENT FROM THOSE IN THIS
OFFER ARE BINDING ON SELLER. THERE ARE NO
UNDERSTANDINGS, TERMS, CONDITIONS OR WARRANTIES
NOT FULLY EXPRESSED HEREIN. Buyer’s signature to the
quotation, direction to manufacture, or acceptance of delivery of the products described in this quotation, shall be deemed an acceptance of these Conditions of Sale. Seller may elect not to manufacture or deliver any product until Buyer returns a signed copy of this quotation.
2. LIMITED WARRANTIES. Seller warrants that it can
convey good title to the products sold hereunder and that they are free of liens and encumbrances. Seller also warrants that the products sold hereunder are substantially free from defects in manufacturing and workmanship and shall conform to the
specifications described in this quotation for a period of one (1) year from the date of delivery. This limited warranty does not apply to any products sold hereunder which have been modified or disassembled, that have been subjected to misuse, misapplication, neglect, alteration, accident or act of God, or that have been improperly installed, operated or maintained. THE FOREGOING
WARRANTY IS IN LIEU OF AND EXCLUDES, AND SELLER
HEREBY DISCLAIMS, AND BUYER HEREBY WAIVES, ALL
OTHER WARRANTIES, WHETHER WRITTEN, VERBAL,
EXPRESS OR IMPLIED, BY LAW OR OTHERWISE, INCLUDING,
WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY, FITNESS FOR ANY PARTICULAR
PURPOSE OR HABITABILITY.
3. LIMITATION OF BUYER'S REMEDIES. Buyer's
exclusive remedy under Section 2 shall be limited to requiring Seller, at Seller’s option, to repair or replace any defective or nonconforming products or allow credit for the defective or nonconforming products. Seller makes no warranty whatsoever with respect to accessories, goods, or parts furnished by Seller but not manufactured by Seller, which carry only the warranty, if any, in the applicable manufacturer’s warranty (if any) to the extent permitted by the terms of such warranty between Seller and such
manufacturer.
4. LIMITATION OF LIABILITY. Seller's total
cumulative liability in any way arising from or pertaining to any product or service sold or required to be sold hereunder, whether based on contract, warranty, tort (including negligence) or other grounds, shall NOT exceed the purchase price paid by Buyer for such products or services. Neither Seller nor Buyer will be liable to the other, or any third party beneficiary, whether as a result of breach of contract, warranty, tort (including negligence and strict liability) or other grounds, for special, consequential, incidental, punitive (if allowed by law) or other indirect damages of any kind, including, but not limited to, loss of data, loss of profits or revenue, loss of use of the products furnished by Seller pursuant to this quotation or any associated product, cost of capital, cost of substitute products, facilities, services, downtime costs, or claims, or for liquidated damages (delay or otherwise) incurred by such party from any third party.
5. FORCE MAJEURE. In any event and in addition to
all other limitations stated herein, Seller shall not be deemed to have failed to comply with any schedule for any delay in delivery or performance, which is caused by (i) any act of God, the performance of any government order, any order bearing priority rating or order placed under any allocation program (mandatory or voluntary) established pursuant to law, local labor shortage, fire, flood or other casualty, governmental regulation or requirement, shortage or failure of raw material, supply, fuel, power or transportation, breakdown of equipment, or any cause beyond Seller's reasonable control whether of similar or dissimilar nature to those above enumerated, or (ii) due to any strike, labor dispute, or difference with workers, regardless of whether or not Seller is capable of settling any such labor problem. In connection with any such delay, the agreed delivery date(s) or time for performance shall be extended for a period equal to the duration of the delay.
6. PASSAGE OF TITLE AND RISK OF LOSS. Title to
the products sold hereunder and risk of loss shall pass upon delivery to the carrier at the point of shipment. Neither Buyer nor the consignee shall have the right to divert or reconsign such shipment to any destination other than specified in the bill of lading without permission of Seller. Unless otherwise agreed, Seller reserves the right to select the mode of transportation.
7. PAYMENTS AND LATE CHARGES ON PAST
DUE
ACCOUNTS. Buyer represents that Buyer is solvent
and can and will pay for the products sold to Buyer in accordance with the terms hereof. If Buyer shall fail to comply with any provision or to make payments in accordance with the terms hereof or any other contract between Buyer and Seller, Seller may at its option defer shipments or, without waiving any other rights it may have, terminate this contract. All deliveries shall be subject to the approval of Seller's Credit Department. Seller reserves the right, before making any delivery, to require payment in cash or security for payment, and if Buyer fails to comply with such requirement, Seller may terminate this contract. A late charge of 1-½% monthly (18% annual rate) or the maximum allowed by state law, if less, will be imposed on all past due accounts, and Buyer is responsible for all costs of collection including, without limitation, reasonable attorneys' fees and court costs.
8. TRANSPORTATION CHARGES. Delivered prices
or prices involving competitive transportation adjustments shall be subject to appropriate adjustment to reflect changes in transportation charges.
9. CLAIMS BY BUYER. Buyer shall thoroughly
inspect products sold hereunder immediately upon receipt to verify conformance with the specifications hereof. Buyer must notify Seller of claims for failure or delay in delivery within 30 days after the scheduled delivery date. Buyer must notify Seller of any claims for nonconforming or defective products within 15 days after the nonconformity or defect was or should have been discovered. In addition, Seller must be given an opportunity to investigate the claim before Buyer modifies, removes or disposes of the product(s), or else Buyer's claim will be barred. Seller shall incur no liability for damage, shortages, or other cause alleged to have occurred or existed at or prior to delivery to the carrier unless the Buyer shall have entered full details thereof on its receipt to the carrier.
10. MECHANICAL PROPERTIES; CHEMICAL
ANALYSES. Data
referring to mechanical properties or chemical
analysis are the result of tests performed on specimens obtained from specific locations of the product(s) in accordance with prescribed sampling procedures; any warranty thereof is limited to the values obtained at such locations and by such procedures.
There is no warranty with respect to values of the products at other locations.
11. PATENTS. Seller shall indemnify Buyer against
attorneys' fees and any damages or costs awarded against Buyer in the event any legal proceeding is brought against Buyer by a third person claiming the product(s) delivered hereunder in itself constitutes an infringement of any U.S. patent, provided Buyer gives Seller prompt notice of any such suit being brought, gives Seller the opportunity to defend any such suit, and cooperates with Seller with respect to any such defense; unless the product is made in accordance with material designs, or specifications required by Buyer, in which case Buyer shall similarly indemnify Seller.
12. PERMISSIBLE VARIATIONS. The products sold
hereunder shall be subject to Seller's standard manufacturing and color variations, efflorescence, tolerances and classifications.
13. TECHNICAL ASSISTANCE. In no event shall
Seller bear any responsibility for claims arising from technical advice or assistance provided to Buyer. Advice and assistance provided by Seller is for Buyer’s guidance only, and Buyer agrees to rely solely on its own architects, engineers and other technical expert.
14. TAXES. No taxes imposed with respect of the sale
of the products or services sold hereunder are included in any quotation by Seller. All applicable taxes shall be added and paid by Buyer in addition to the purchase price.
15. BUYER'S RIGHT OF TERMINATION. Buyer may
terminate this contract in whole or in part upon notice in writing to Seller. Seller shall thereupon cease work and transfer to Buyer title to all completed and partially completed products and to any raw materials or supplies acquired by Seller especially for the purpose of performing this contract upon Buyer paying Seller the sum of the following:
(1) the contract price for all products which have been completed prior to termination;
(2) the cost to Seller of the material or work in process (including engineering work) as shown on the books of Seller in accordance with the accounting practice consistently maintained by Seller plus a reasonable profit thereon, but in no event more than the contract price;
(3) the cost f.o.b. Seller's plant of materials and
supplies acquired especially for the purpose of performing this contract; and
(4) reasonable cancellation charges, if any, paid by
Seller on account of any commitment(s) made hereunder.
16. WAIVER. Failure or inability of either party to
enforce any right hereunder shall not waive any right in respect to any other or future rights or occurrences.
17. DELIVERY. Delivery of the products sold
hereunder shall be made pursuant to a delivery schedule agreed to by Buyer and Seller. The Buyer hereby agrees to take delivery of the product(s) hereunder within thirty (30) days after notification, oral or written, that the products are ready for shipment. In the event that the Buyer does not arrange to take delivery of the products in accordance herewith, Seller, at Seller's option, may:
(a) invoice the Buyer for the products less freight if
applicable; store the products in Seller's yard for a period not to exceed sixty
(60) days from the date of invoice; charge a storage
fee not to exceed 5% per month or fraction thereof of the selling price of the stored products; add any applicable price increases listed on the quotation; charge for any repair work to protective coatings harmed by weathering while such products are being stored; and charge applicable freight when shipment to the Buyer is made. Products remaining in storage after sixty (60) days from the invoice date shall become the property of the Seller for disposition at the Seller's discretion; or
(b) cancel the order and invoice the Buyer for
cancellation charges, which shall be 25% of the selling price of the products if the products are standard, in-stock material, or the full selling price if the products are special or nonstandard in nature and were especially fabricated for the Buyer.
18. DOCUMENTATION. Except as otherwise
specifically set forth in the scope of work provided as part of this quotation, all documents, including drawings, specifications, computer files, electronic media, data, engineering calculations, notes, and other documents and instruments prepared or
furnished by Seller (collectively the “Documentation”) are owned by and the property of Seller. Seller shall retain all common law, statutory and other reserved rights, including copyright, applicable to the Documentation. The Documentation is not intended or represented to be suitable for use on any other project. Buyer agrees to indemnify and hold Seller harmless against all claims, damages, losses, and expenses (including reasonable attorneys’ fees) arising from or in any way connected with the unauthorized use or modification of the Documentation by Buyer or any person or entity that acquires or obtains the Documentation from or through Buyer without the written authorization of Seller. Seller shall have no liability to Buyer or others for changes made to the Documentation by Buyer without Seller’s prior written approval.
19. PERIOD OF LIMITATIONS. Buyer and Seller
agree that any action by Buyer against Seller relating to this contract or the products sold hereunder, including, without limitation, any action for breach of contract or warranty, or otherwise in connection with the products sold under this contract, must be commenced by Buyer against Seller within one (1) year after the cause of action therefore accrues or one (1) year of delivery of the products sold hereunder, if less.
20. CONFLICTING PROVISIONS OFFERED BY
BUYER. Any
terms and conditions of any purchase order or other
instrument issued by the Buyer, in connection with the subject matter of this document, which are in addition to or inconsistent with the terms and conditions expressed herein, will not be binding on Seller in any matter whatsoever unless accepted by Seller in writing.
21. SEVERABILITY. In case any provision of this
contract shall be declared invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
22. APPLICABLE LAW. This contract shall be
governed by, and construed and enforced in accordance with, the laws of the state of the project site described in the quotation, without regard to conflicts of law provisions. Buyer and Seller agree that venue for any action brought for the breach of or enforcement of this contract will lie in the county of the project site described in the quotation. AS A MATERIAL INDUCEMENT TO
ENTER INTO THIS CONTRACT, BOTH PARTIES WAIVE THE
RIGHT TO TRIAL BY JURY IN ANY PROCEEDING ARISING
OUT OF OR RELATED TO THIS CONTRACT.
REV. 11/24
Contech - CONDITIONS OF SALE
Attachment 4
Report to the City Council
To: City Council
From: Police Department
Date: May 4, 2026
Staff: Jared Binford, Lieutenant
Subject: Police - Approval - Annual Review of Ordinance 22-03, Clovis Police Department Policy 706, and the Annual Military Equipment Use Report.
Recommendation: Approve
Attachments: 1. Military Equipment Policy Renewal ATT 1 Ord 22-03
2. Military Equipment Policy Renewal ATT 2 Policy 706
3. Military Equipment Policy Renewal ATT 3 Annual Report Recommendation:
Staff recommends that the City Council renew the ordinance adopting our Military Equipment Use Policy in accordance with Assembly Bill 481.
Executive Summary:
Staff recommends that the City Council approve the Military Equipment Use Policy, Policy 706 of the Clovis PD Policy Manual, and the Annual Military Equipment Use Report. The Policy and ordinance must be renewed to allow the Department to continue using existing military equipment in the Department’s inventory and acquire new equipment for operational needs. The proposed Policy 706, Ordinance, and Annual Military Equipment Report comply with the requirements of AB 481.
AB 481 requires law enforcement agencies to obtain approval from the applicable governing body of an ordinance adopting a military equipment use policy prior to obtaining, acquiring, and using military equipment. “Military equipment” is defined to include, without limitation, the following equipment:
unmanned aerial or ground vehicles, armored vehicles, command and control vehicles, pepper balls, less lethal shotguns, less lethal 40mm projectile launchers, long-range acoustic devices, flashbangs, and foundational equipment, such as rifles. This equipment is used as a component of overall best practices for law enforcement agencies throughout the country. Losing the ability to use this equipment would jeopardize the welfare of citizens and peace officers within the City.
There is a significant interest in ensuring that the Department continues to have access to equipment that provides the Department with as many resources as possible to safeguard lives, ensure safety, and protect civil liberties. The use of military equipment is crucial to the Department’s mission and will
continue to be strictly regulated through internal processes and oversight, transparency, and City Council and public review.
Background:
On January 1, 2022, Governor Newsom signed into law AB 481, codified in Government Code sections 7070 through 7075. This new law requires law enforcement agencies to obtain approval from the applicable governing body of a military equipment use policy (adopted by ordinance) before obtaining funding, acquiring, or using military equipment.
The Department seeks the City Council’s approval of Policy 706 (Attachment 2) by renewing Ordinance 22-03 (Attachment 1) so that the Department may continue using the equipment as specified in the Policy. Policy 706 safeguards the public’s welfare, safety, civil rights, and civil liberties by ensuring that adequate safeguards, including transparency, oversight, and accountability, are in place for the use of such equipment.
Policy 706 includes an inventory of each piece of equipment identified in Government Code section 7070 that is currently owned by the City, and the current use and cost of each piece of equipment.
The equipment has been appropriately used in accordance with applicable legal requirements before enactment of AB 481. The Department has not identified a reasonable alternative to the equipment listed in Policy 706 that can achieve the same objective of officer and civilian safety. Policy 706 also allows for other law enforcement agencies to use military equipment when assisting in Clovis as long as the assisting agency has a similar military equipment use policy adopted by its governing body.
As required by AB 481, the proposed Policy 706 has been posted on the Department’s website. If Policy 706 is re-approved, it will remain posted and publicly available on the Department’s website.
Once Policy 706 is approved, AB 481 requires the Department to annually submit a military equipment report for each approved type of military equipment to the City Council for as long as the military equipment is available for use. Additionally, the Department must make each annual report publicly available on its website for as long as the equipment is available for use. The annual report must be presented to and reviewed by the City Council at a regular meeting each year, and the City Council must determine at the annual meeting whether each type of military equipment identified in the report continues to comply with the standard of approval, and determine whether to renew the ordinance approving Policy 706.
Future acquisition of any equipment deemed to be “military equipment” will comply with applicable funding and procurement requirements.
Fiscal Impact:
None.
Reason for Recommendation:
Department Policy 706, the Annual Military Equipment Use Report, and the adopting ordinance meet the requirements of Assembly Bill 481, and approval will allow the Department to continue using its existing military equipment to safeguard the public and officers.
Actions Following Approval:
The Department will continue to use its existing military equipment in accordance with Policy 706 after approval of the Military Equipment Use Report and renewal of Ordinance 22-03.
Conflict of Interest:
None.
ORDINANCE 22-03
AN ORDINANCE BY THE CITY COUNCIL OF THE CITY OF CLOVIS ADOPTING
A MILITARY EQUIPMENT USE POLICY
The City Council of the City of Clovis does hereby ordain as follows:
SECTION 1. Findings.
The City Council finds:
A. On September 30, 2021, Govemor Gavin Newsom signed into law Assembly Bill 481, which codified procedures of funding, acquisition and use of military equipment by law enforcement agencies under Government Code sections 7070 through 7075.
B. Assembly Bill 481 requires law enforcement agencies to obtain approval from the applicable governing body by ordinance adopting a military equipment use policy prior to taking certain actions relating to funding, acquisition, or use of military equipment.
C. Assembly Bill 481 allows a city council of a city to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it makes specified determinations pursuant to Government Code section 7071.
D. Assembly Bill 481 requires law enforcement agencies to annually submit to the applicable governing body a military equipment report for each approved type of military equipment for as long as the military equipment is available for use, and to make each annual report publicly available on its website for as long as the equipment is available for use.
E. Assembly Bill 481 requires a city council that has adopted an ordinance approving a military equipment use policy to annually review the military equipment report submitted by the law enforcement agency to determine whether each type of military equipment identified in the report continues to comply with the standard of approval.
F. Assembly Bill 481 requires a city council that has adopted an ordinance approving a military equipment use policy to annually review the ordinance and vote on whether to renew the ordinance at a regular meeting.
G. Policy 706 of the Clovis Police Department Policy Manual has been prepared by the Clovis Police Department as its proposed military equipment use policy, and it has been published on the Clovis Police Department's page of the City's internet website since March 18, 2022.
H. A duly noticed public meeting was conducted by the City Council at its regular meeting on April 18, 2022, to consider Policy 706.
ATTACHMENT 1
Attachment 1
SECTION 2. Determinations.
A. Based on the above-findings and the information provided to and considered by the City Council during the public meeting, the City Council determines that Policy 706 of the Clovis Police Department Policy Manual complies with the following standards for approval under Government Code section 7071:
1. The identified military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.
2. Policy 706 of the Clovis Police Department Policy Manual will safeguard the public's welfare, safety, civil rights, and civil liberties.
3. The purchase and use of the identified military equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.
4. All military equipment use prior to the adoption of Policy 706 of the Clovis Police Department Policy Manual complied with applicable Department policy in effect at that time, and adoption of Policy 706 will ensure future compliance.
B. Policy 706 of the Clovis Police Department Policy Manual is approved and adopted.
SECTION 3. This Ordinance shall take effect thirty (30) days after its adoption but will not be codified in the City's Municipal Code.
SECTION 4. The City Clerk is hereby directed to cause a summary of this Ordinance to be published by one Insertion in a newspaper of general circulation in the community at least five (5) days prior to adoption and again fifteen (15) days after its adoption. If a summary of the ordinance is published, then the City Clerk shall cause a certified copy of the full text of the proposed ordinance to be posted in the office of the City Clerk at least five (5) days prior to the Council meeting at which the ordinance is adopted, and again after the meeting at which the ordinance is adopted. The summary shall be approved by the City Attorney.
APPROVED: April 18, 2022
Mayor Pro Tern
Attachment 1
The foregoing Ordinance 22-03 was introduced at a regular meeting of the City Council of the City of Clovis held on April 18, 2022, and was thereafter duly adopted at a regular meeting of said City Council held on May 9, 2022, by the following vote, to wit:
AYES: Councilmembers Ashbeck, Mouanoutoua, Whalen
NOES: None
ABSENT: Councilmember Besslnger, Mayor Flores
ABSTAIN: None
DATED: May 9, 2022
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CLOVIS POLICE DEPARTMENT
ANNUAL MILITARY
EQUIPMENT REPORT
2025
PRESENTED BY Lt. Jared Binford ATTACHMENT 3
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
PREFACE
HISTORY OF AB-481
INTRODUCTION
DEFINITIONS
SUMMARY OF
MILITARY EQUIPMENT
EQUIPMENT USE
SUMMARY
COMPLAINTS AND
AUDITS SUMMARY
PROJECTED FY 26/27
ACQUISITIONS
CONCLUSION
PREFACE
HISTORY OF AB-481
INTRODUCTION
DEFINITIONS
SUMMARY OF
MILITARY EQUIPMENT
EQUIPMENT USE
SUMMARY
COMPLAINTS AND
AUDITS SUMMARY
PROJECTED FY 26/27
ACQUISITIONS
CONCLUSION
TABLE OF
CONTENTS
TABLE OF
CONTENTS
3 7
4 5
6 27
29 29
31
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
PREFACE
The Clovis Police Department is
committed to maintaining public safety
by providing the highest quality police
services to the community we serve. We
have an obligation to our community
and the people of this state never to let
those who would engage in violent acts
of criminality dictate the path of life for
our city. We know all too well that
violent crime thrives when the
enforcement posture, resources, and
equipment available to our Department
are not sufficient. The equipment items
listed in this annual report are essential
tools that may be required from time to
time to aid in de-escalating intense
situations or bringing volatile
conditions and critical incidents to a
safe resolution.
The mere possession of this equipment
does not warrant its use in every
circumstance. However, having this
equipment and adequate resources
available makes our Department more
capable of confronting those who
would visit violence upon our
community and threaten "The Clovis
Way of Life."
With this indispensable equipment and
relentless fortitude, the brave men and
women of the Clovis Police Department
continue to stand at the ready to fulfill
the very core of our ethos,“To Protect
and Serve.”
CURT FLEMING
CHIEF OF POLICE
PG 3
HISTORY OF AB-481
On September 30, 2021, the Governor of the State of California approved AB-481 requiring law enforcement agencies to obtain approval of the applicable governing body (Mayor and City Council), by adoption of a military equipment use policy. The Department is required to seek City Council approval of their military equipment use procedure by ordinance at a regular open meeting prior to taking certain actions relating to the funding, acquisition, or use of military equipment, as defined. The bill allows the governing body to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it determines that the military equipment meets specified standards. The ordinance is subject to annual City Council review to determine whether, based on an annual military equipment report, the standards set forth in the approving ordinance have been met. The City Council may renew the authorizing ordinance, disapprove authorization for particular military equipment where standards have not been met, or require modifications to the military equipment use procedure to address any non-compliance with standards.
Finally, the bill requires publication of the military equipment use procedure and the annual military equipment report on the Department’s website. The military equipment use procedure must be posted on the website at least 30 days prior to the Council meeting.
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
AB-481, Section 7072 states the following:
(a) A law enforcement agency that receives approval for a military equipment use policy pursuant to Section 7071 shall submit to the governing body an annual military equipment report for each type of military equipment approved by the governing body within one year of approval, and annually thereafter for as long as the military equipment is available for use. The law enforcement agency shall also make each annual military equipment report required by this section publicly available on its internet website for as long as the military equipment is available for use.
The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:
(1) A summary of how the military equipment was used and the purpose of its use. (2) A summary of any complaints or concerns received concerning the military equipment. (3) The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.
(4) The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report. (5) The quantity possessed for each type of military equipment. (6) If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.
(b) Within 30 days of submitting and publicly releasing an annual military equipment report pursuant to this section, the law enforcement agency shall hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and the law enforcement agency’s funding, acquisition, or use of military equipment.
In addition to maintaining the highest levels of public safety, the Clovis Police Department is committed to transparency, public trust, community partnerships, and compliance with the law. As such, the Department has authored the following 2025 Annual Military Equipment Report in accordance with annual reporting requirements set forth in AB-481.
PG 4
INTRODUCTION
The Clovis Police Department retains and employs a wide variety of military equipment to assist in safely achieving the furtherance of its mission statement:
"To provide superior protection and service in a manner that builds public confidence and improves the quality of life in our community.” While the inventory of military equipment is varied, the mere possession of the equipment does not warrant its use for every incident.
The Clovis Police Department recognizes that critical incidents are unpredictable and can be very dynamic in nature. A variety of military equipment options can greatly assist supervisors, officers, and specific units in bringing those incidents to a swift resolution in a safe manner.
The use of military equipment is restricted for use only in certain instances and in some cases only by certain units. While the military equipment procedure is wide-ranging, it is not all-inclusive. There may be instances wherein unpredictable critical incidents demand the need for incident commanders to authorize military equipment to be used in a manner not outlined within Department procedure. In scrutinizing those particular instances, the judgment of the supervisor influenced by the totality of the circumstances, public safety, officer safety, civil rights, and information available at the time will be used.
It is incumbent upon supervisors, individual officers, and specific units to recognize the particular circumstances wherein military equipment should be employed to enhance the safety of the public and officers, and to bring a critical incident to a safe resolution.
This Annual Military Equipment Report outlines a summary of military equipment usage guidelines, inventory, fiscal impact, and complaints (of which there were none) for 2025.
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
To those we serve, we want to be the best.
PG 5
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
DEFINITIONS
Pursuant to AB-481, the following definitions are applicable only to the Department’s current military equipment inventory and potential future military equipment acquisitions for operational needs. (For a more detailed list, refer to Government Code section 7070, for “military equipment” as defined within the Assembly Bill.)
“Governing body” means the Clovis City Council and Mayor. "Military equipment” means the following:
Unmanned, remotely piloted, powered aerial or ground vehicles.
Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers.
High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached, excluding unarmored all-terrain vehicles and dirt bikes.
Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion.
Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units.
Weaponized aircraft, vessels, or vehicles of any kind.
Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld,ram designed to be operated by one person.
Firearms and ammunition of fifty (.50) caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
Specialized firearms and ammunition of less than fifty (.50) caliber, including firearms and accessories identified as assault weapons pursuant to Penal Code section 30510 and Penal Code section 30515, with exception of standard department issued firearms.
Any firearm or firearm accessory that is designed to launch explosive projectiles.
Noise-flash diversionary devices and explosive breaching tools, including, but not limited to, grenades.
Munitions containing tear gas or oleoresin capsicum (OC), excluding standard, Department-issued handheld pepper spray.
TASER® Shockwave, microwave weapons, water cannons, and Long-Range Acoustic Devices (LRADs).
Kinetic energy weapons and munitions, including, but not limited to, projectile launchers, bean bag rounds, and rubber bullets.
Any other equipment as determined by a governing body or a state agency to require additional oversight.
PG 6
The inventory of military equipment, particularly consumable material (ammunition, diversionary devices, Extended Range Impact Weapon –ERIW munitions, etc.) fluctuates regularly. This is based on a variety of factors including but not limited to operational usage, operational deterioration, training, maintenance, and expiration and replenishment guidelines. The Clovis Police Department is committed to transparency in disclosing its military equipment inventory and related information to our community and elected officials in compliance with the law. The Department strives its utmost to provide the most accurate military equipment inventory and information at the time of this report’s publication.
The following are the various types, descriptions, and guidelines for usage of military equipment currently employed by the Clovis Police Department:
(*NOTE: The manufacturer descriptions and source photos contained within are referenced via publicly accessible website source citations. The website source citations utilized in this report are for military equipment descriptive purposes only and are not an endorsement by the City of Clovis or the Clovis Police Department of a particular product or vendor.)
SUMMARY OF MILITARY EQUIPMENT
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025 PG 7
SUMMARY OF MILITARY EQUIPMENT
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
The MCV is custom built by the Farber Company on a 2 axel Freightliner Chassis that had an initial cost of $542,608 in 2006. The single unit (1) has a chassis motor which propels the vehicle and a generator which powers all internal electrical components and can provide external power to additional lights or equipment as necessary. The MCV has two full dispatch terminals, space for up to 7 additional workstations, and multiple divider doors that can break up the space into five separate rooms. The MCV has three dedicated cell phone lines and 5 sets of radios that can communicate with all surrounding agencies on both UHF and VHF frequencies.
1. Mobile Command Vehicle (MCV): A vehicle used as a mobile dispatch center and/or office that provides heated and cooled shelter, a source of electricity and lighting, access to Department computer systems, and a place for department members to meet at the scene of a critical incident, pre-planned event, natural disaster, or community event.
Description, Purchase Cost, Quantity, and Capabilities
Purpose
To be used at the scene of any pre-planned event, community event, critical event, or natural disaster where a portable office, dispatch center, heated or cooled shelter, supplemental power source and/or meeting location is needed.
Authorized Use
Only staff trained in the deployment and operation of the MCV may operate it.
Only members that have a California Class B driver’s license with air brake endorsement may drive the vehicle.
Expected Life Span
The MCV has a 30-year lifespan on the chassis and vehicle. Upgrades on technology inside the vehicle will be on an as needed basis.
Fiscal Impact
Annual maintenance cost is approximately $1,800.00
Training
The drivers shall receive training in the safe handling of the vehicle on a closed training course. Once the operator has shown competence in vehicle handling, the driver will drive the vehicle throughout the city with an experienced driver. The driver shall also undergo California Department of Motor Vehicle commercial vehicle testing.
Legal and Procedural Rules
Use shall be in accordance with California State law regarding the operation of motor vehicles.
PG 8
SUMMARY OF MILITARY EQUIPMENT
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
2007 GENERAL MOTORS 4500 UTILIMASTER
(CUSTOM BUILT) VEHICLE
Cost: $149,654
Quantity: 1
The CNT vehicle can be utilized with SWAT/CNT
callouts and for community events.
2. Crisis Negotiation Team (CNT) Vehicle: A vehicle used as a mobile office that provides shelter, access to the Police Department computer systems, and facilities on extended events.
Description, Purchase Cost, Quantity, and Capabilities
Purpose
To be utilized for critical incident callouts and community events.
Authorized Use
The CNT vehicle is used by officers and staff who have been properly trained in the safe handling of the vehicle. The driver of the vehicle shall have a valid California driver license.
Expected Life Span
The CNT vehicle has a 30-year lifespan on a chassis and vehicle.
Fiscal Impact
Annual maintenance, $1,200.
Training
Once completing a closed training course, the operator will drive the vehicle throughout the city with an experienced driver.
Legal and Procedural Rules
Use shall be in accordance with California State law regarding the operation of motor vehicles.
PG 9
3. Unmanned Aircraft Systems (UAS): An unmanned aircraft along with the associated equipment necessary to control it remotely.
Description, Purchase Cost, Quantity, and Capabilities of Current UAS
DJI AVATA
Cost: $3,200 Quantity: 2
UAS that weighs approx. 405 grams, 18 minutes of flight time. Expanded sensor to capture 4K/60fps HDR in vivid detail. Has 20GB of internal storage and 1/1.7 inch CMOS superwide angle camera
SUMMARY OF MILITARY EQUIPMENT
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
DJI MAVIC 2 ENTERPRISE ADVANCED
Cost: $7,500 Quantity: 1
UAS that has a color and thermal camera as well as audible speaker and light.
Capable of video recording and weighs 909 grams without a payload, approx. 30 minutes of flight time.
DJI MATRICE 300 with HT20 camera
Cost: $25,000 Quantity: 1
UAS that has 45 minutes of flight time, in all weather, has an IR camera, zoom camera and light. Has video recording capabilities.
PG 10
BRINC LEMUR 2
Cost: $29,999 Quantity: 2
UAS that utilizes night vision, thermal, 2-way communication, obstacle avoidance, and can map the interior of structures in real-time. Has 22 minutes of flight time and weighs 3.2 lbs.
Brinc Responder
Cost: $33,000 Quantity: 2
Drone First Responder (DFR) UAS, launches from a robotic charging nest, quick recharge time, appox. 42 minutes of flight time, 40x zoom visual camera and a 640px thermal sensor.
DJI AVATA 2
Cost: $1,400 Quantity: 1
UAS with First-Person View (FPV), 1/1.3-inch 4K sensor, 23-minute battery life, wide 4K/60fps video.
DJI M30T
Cost: $16,500 Quantity: 1
UAS that weighs approx. 3.77 kilograms, 36-41 minutes of flight time. Wide-angle camera, 8k photo, 4K/30 fps video resolution, laser rangefinder up to 1,200 meters, and a thermal sensor.
DJI Mavic 3T
Cost: $6,000 Quantity: 2
UAS that weighs approx. 920 grams, 45 minutes of flight time. Wide-angle 640x512 resolution thermal 48MP camera with 56x hybrid zoom, with recording capabilities
Unmanned Aircraft Systems (UAS), Continued
SUMMARY OF MILITARY EQUIPMENT
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025 PG 11
Purpose
To be deployed when its view would assist officers or incident commanders with the following situations, which include but are not limited to major collision investigations, searching for missing persons, natural disaster management, crime scene photography, SWAT, tactical or other public safety and life preservation missions, in response to specific requests from local, state, or federal fire authorities for fire response and/or prevention.
Authorized Use
Only assigned operators who have completed the required training shall be permitted to operate any UAS during approved missions.
Expected Life Span
All UAS equipment, 3-5 years
Fiscal Impact
Annual maintenance and battery replacement cost is approximately $10,000.
Training
All Department UAS operators are required to obtain a PART 107 license. In addition, each operator must attend a basic department training course and participate in ongoing quarterly training.
Legal and Procedural Rules
Use is established under FAA Regulations 14 CFR Part 107, COA, FAA waivers, and the City of Clovis UAS policy. It is the policy of Clovis Police Department to utilize UAS only for official law enforcement purposes and in a manner that respects the privacy of our community, pursuant to State and Federal law.
DEFENSE TECHNOLOGY, 40MM EXACT IMPACT SPONGE, #6325
Cost: $18 Quantity: 79
A less lethal 40mm lightweight plastic and foam projectile fired from a single or multi-round purpose built 40mm grenade launcher with a rifled barrel at 325 FPS. The 30-gram foam projectile delivers 120 ft/lbs. of energy on impact. The 40mm Exact Impact Sponge Round provides accurate and effective performance when fired from the approved distance of not less than five (5) feet and as far as 131 feet from the target.
SUMMARY OF MILITARY EQUIPMENT
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
4. 40mm Launchers and Rounds: 40mm Launchers are utilized by department personnel as a less lethal tool to launch impact rounds.
Description, Purchase Cost, Quantity, and Capabilities
DEFENSE TECHNOLOGY, 40MM SINGLE SHOT LAUNCHER, #1425
Cost: $1,000 Quantity: 2
The 40mm Single Shot Launcher is a tactical single shot launcher that features an expandable ROGERS Super Stoc and an adjustable Integrated Front Grip (IFG) with light rail. It will fire standard 40mm less lethal ammunition, up to 4.8 inches in cartridge length. It will launch a 40mm less lethal round up to 131 feet and is only authorized to be used by trained personnel.
DEFENSE TECHNOLOGY, 40MM TACTICAL 4-SHOT LAUNCHER, #1440 Cost: $1,975 Quantity: 2
The 40mm Tactical 4-Shot Launcher is low-profile and lightweight, providing multi-shot capability in an easy to carry launcher. It features the Rogers Super Stoc expandable gun stock, , and a unique directdrive system to advance the magazine cylinder. It will launch a 40mm less lethal round up to 131 feet and is only authorized to be used by SWAT personnel.
DEFENSE TECHNOLOGY, SPEDE-HEAT 40MM SHORT RANGE, CS, #6282 Cost: $30 Quantity: 10
The Spede-Heat CS Short-Range Munitions delivers one chemical canister of CS agent from a 40mm launcher down range up to 75 yards. The Spede-Heat is a pyrotechnic round designed specifically for outdoor use in crowd control situations with a high-volume continuous burn that expels its payload in approximately 20-40 seconds from a single source. The Spede-Heat may be used to conceal tactical movement or to route a crowd.
DEFENSE TECHNOLOGY, SPEDE-HEAT 40MM SHORT-RANGE ROUND, SAF SMOKE, #6283 Cost: $30 Quantity: 10
The Spede-Heat Saf-Smoke Short Range Munitions is designed to deliver one chemical canister of Saf-Smoke payload down range up to 75 yards. The Spede-Heat is a pyrotechnic round designed specifically for outdoor use in crowd control situations with a high-volume continuous burn that expels its payload in approximately 20-40 seconds from a single source.
PG 12
DEFENSE TECHNOLOGY, 40MM CS CRUSHABLE FOAM ROUND, #6322 Cost: $28 Quantity: 20
The 40mm Direct Impact® munition is a point-of-aim, point-of-impact direct-fire round. An excellent solution whether you need to incapacitate a single subject or control a crowd. When loaded with CS powder, the Direct Impact combines blunt trauma with the effects of an irritant powder, maximizing the potential for incapacitation.
DEFENSE TECHNOLOGY, MUZZLE BLAST 40MM ROUND, CS, #6042
Cost: $30 Quantity: 10
The 40 mm Muzzle Blast CS Round is widely used as a crowd management tool for the immediate and close deployment. It can also be employed in tactical operations such as barricaded subjects, room clearing, area denial, and for small space contamination, and a means of contaminating crawl spaces and attics. As a pain compliance round it is an excellent device for deploying chemical-laden CS powder at close ranges for indoor or outdoor operations.
Purpose
To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
Authorized Use
Situations for use of the less lethal weapon systems may include, but are not limited to:
Self-destructive, dangerous and/or combative individuals.
Riot/crowd control and civil unrest incidents.
Circumstances where a tactical advantage can be obtained.
Potentially vicious animals.
Training exercises or approved demonstrations.
By officers who have been trained in their proper use.
Expected Life Span
Defense Technology #1425: 25 years
Defense Technology #1440: 15 years
Model 2262 Defense Technology, Ferret 40mm: 5 years
Model 6325 Defense Technology, 40mm Exact Impact Sponge: 5 years Model 6182 Defense Technology Spede-Heat 40mm long-range, CS: 5 years Model 6183 Spede-Heat 40mm Long-range Round, Saf Smoke: 5 years Fiscal Impact
Annual maintenance is approximately $50 for each launcher.
Training
Sworn members utilizing 40mm less lethal chemical agents or impact rounds are trained in their use by POST certified and/or Defense Technology less lethal and chemical agent instructors.
Legal and Procedural Rules
The 40mm launchers are to be used only for official law enforcement purposes and pursuant to State and Federal law, including those regarding the use of force.
SUMMARY OF MILITARY EQUIPMENT
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025 PG 13
40MM LAUNCHERS AND ROUNDS, CONTINUED
DEFENSE TECHNOLOGY, FERRET 40MM LIQUID BARRICADE PENETRATOR ROUND, #2262 Cost: $23 Quantity: 16
A less lethal 40mm round used to penetrate barriers such as windows, hollow core doors, wallboard, and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside of a structure or vehicle. In a tactical deployment situation, the 40mm Ferret is primarily used to dislodge barricaded subjects from confined areas. Its purpose is to minimize the risks to all parties through pain compliance, temporary discomfort and/or incapacitation of potentially violent or dangerous subjects.
SUMMARY OF MILITARY EQUIPMENT
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
DEFENSE TECHNOLOGY, LOW ROLL II
Cost: $52
Quantity: 23
A non-bursting, non-fragmenting multi-bang
device that produces a thunderous bang with an
intense bright light. Ideal for distracting dangerous
suspects during assaults, hostage rescue, room
entry or other high-risk arrest situations.
5. Distraction Devices: A device used to distract dangerous persons.
Description, Purchase Cost, Quantity, and Capabilities
Purpose
A distraction device is ideal for distracting dangerous suspects during assaults, hostage rescue, room entry, or other high-risk arrest situations. To produce atmospheric over-pressure and brilliant white light and, as a result, can cause short-term (6 - 8 seconds) physiological/psychological sensory deprivation to give officers a tactical advantage.
Authorized Use
Diversionary Devices shall only be used:
In hostage and barricaded subject situations.
In high-risk warrant (search/arrest) services where there may be extreme hazards to officers.
During other high-risk situations where their use would enhance officer safety.
During training exercises or approved demonstrations.
By officers who have been trained in their proper use.
Expected Life Span
Until used.
Fiscal Impact
No annual maintenance.
Training
Prior to use, officers must attend divisionary device training that is conducted by POST certified instructors and/or Defense Technology.
Legal and Procedural Rules
Diversion devices are to be used only for official law enforcement purposes and pursuant to State and Federal law, including those regarding the use of force.
PG 14
SUMMARY OF MILITARY EQUIPMENT
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
6. Chemical Agent and Smoke Canisters: Canisters that contain chemical agents that are released when deployed.
Description, Purchase Cost, Quantity, and Capabilities
DEFENSE TECHNOLOGY, INSTANEOUS BLAST CS GRENADE, #1042
Cost: $48 Quantity: 5
The Instantaneous Blast CS Grenade is designed for indoor or outdoor use; this grenade’s powder is expelled upon initiation of a small internal detonator that has sufficient force to split the canister at six machined groves on the outside surface. this device is well suited for affecting numerous subjects grouped within a contained portion of a prison yard or area, using wind to the advantage. This 6.12 in. by 2.62 in. grenade will deliver approximately 1.5 oz. of active agent.
DEFENSE TECHNOLOGY, TRIPLE-CHASER SEPARATING CANISTER, CS, #1026 Cost: $47 Quantity: 10
The Triple-Chaser CS consists of three separate canisters pressed together with separating charges between each. When deployed, the canisters separate and land approximately 20 feet apart allowing increased area coverage in a short period of time.
This canister can be hand thrown or launched from a fired delivery system. The canister is
6.5 in. by 2.7 in. and holds an approximately 3.2 oz. of active agent payload. It has an approximate burn time of 20-30 seconds.
DEFENSE TECHNOLOGY, RIOT CONTROL CONTINUOUS DISCHARGE GRENADE, CS, #1082 Cost: $27 Quantity: 10
The Riot Control CS Grenade is designed specifically for outdoor use in crowd control situations with a high volume continuous burn that expels its payload in approximately 20-40 seconds through four gas ports located on the top of the canister.
This grenade can be used to conceal tactical movement or to route a crowd. The 9 volume of smoke and agent is vast and obtrusive. This launchable grenade is 6.0 in. by 2.35 in. and holds approximately 2.7 oz. of active agent.
DEFENSE TECHNOLOGY, MAXIMUM HC SMOKE MILITARY-STYLE CANISTER #1073 Cost: $38 Quantity: 10
The Military-Style Maximum Smoke Grenade comes from the Defense Technology #3 smoke grenade. It is a slow burning, high volume, continuous discharge grenade designed for outdoor use in crowd management situations. Emits grey-white smoke only for approximately 1.5 to 2 minutes.
PG 15
COMBINED TACTICAL SYSTEMS, CS BAFFLED CANISTER GRENEDE, #5230B Cost: $50 Quantity: 16
The CTS 5230B CS Baffled Canister Grenade is a pyrotechnic, high-volume chemical irritant device designed specifically for indoor use or confined areas. It is engineered to deliver a maximum amount of CS tear gas with a significantly reduced risk of fire compared to standard burning grenades.
DEFENSE TECHNOLOGY, SPEDE-HEAT CS, #1072
Cost: $40 Quantity: 8
The Spede-Heat CS Grenade is a high volume, continuous burn it expels its payload in approximately 20-40 seconds. The payload is discharged through four gas ports on top of the canister, three on the side and one on the bottom. This launchable grenade is 6.12 in. by 2.62 in. and holds approximately 2.9 oz. of active agent. It is delivered in a burn safe for safety.
SUMMARY OF MILITARY EQUIPMENT
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
Chemical Agent and Smoke Canisters, Continued
Description, Purchase Cost, Quantity, and Capabilities
PG 16
DEFENSE TECHNOLOGY, FIRST DEFENSE 1.3% MK-9 STREAM OC AEROSOL, #56895 Cost: $63 Quantity: 10
The MK-9 features an easy to use trigger handle, is intended for use in crowd management and will deliver 14 short bursts of OC at an effective range of 18-20 ft. This 1.3% MC OC aerosol product utilizes a stream delivery method providing a target-specific, strong concentrated stream for greater standoff. Non-flammable / Electronic Discharge Weapon (EDW) safe
COMBINED TACTICAL SYSTEMS, 52 SERIES CANISTER GRENADE LAUNCHING CUP, #LC5 Cost: $358 Quantity: 2
The LC5 Launching Cups are designed for the 5200 series grenades. The cups can be attached to virtually any 12 gauge shotgun and the munition launched with model 2600 launching cartridge. These can be fired from most 12 gauge smooth bore shotguns.
SUMMARY OF MILITARY EQUIPMENT
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
Chemical Agent and Smoke Canisters, Continued
Purpose
To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for use of the less lethal weapon systems may include, but are not limited to:
Self-destructive, dangerous and/or combative individuals.
Riot/crowd control and civil unrest incidents.
Circumstances where a tactical advantage can be obtained.
Potentially vicious animals.
Authorized Use
Only officers who have been trained in the proper use of chemical agents are authorized to use chemical agents.
Expected Life Span
5 years from manufacturing date.
Fiscal Impact
No annual maintenance.
Training
Sworn members utilizing chemical agent canisters are certified by POST and/or Defense Technology less lethal and chemical agent instructors.
Legal and Procedural Rules
Chemical agents will only be used for official law enforcement purposes and pursuant to State and Federal law.
PG 17
SUMMARY OF MILITARY EQUIPMENT
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
MRAP
Cost: $0 Quantity: 1
The MRAP is a United States Army specialized armored vehicle manufactured of common commercial and military parts. It seats 10-12 personnel with an open floor plan that allows for rescue of down personnel.
It stops various projectiles, which provides greater safety to citizens and officers beyond the protection level of shield and personal body armor.
7. Armored Vehicles: Wheeled armored personnel vehicles utilized for law enforcement purposes.
Description, Purchase Cost, Quantity, and Capabilities
Purpose
To be used in response to critical incidents to enhance officer and community safety, improve scene containment and stabilization, and assist in resolving critical incidents.
Authorized Use
The use of armored vehicles shall only be authorized by a watch commander or SWAT commander, based on the specific circumstances of a given critical incident. Armored vehicles shall be used only by officers trained in their deployment and in a manner consistent with Department policy and training.
Expected Life Span
Estimated 15-25 years.
Fiscal Impact
Annual maintenance of approximately $5,000.
Training
All drivers/operators shall attend formalized instruction and be trained in vehicle operations and practical driving. MRAP drivers are required to possess a valid Class B California driver license. The Bearcat may be driven by any Clovis Police Officer trained in the operation of the Bearcat.
Legal and Procedural Rules
The department will only use the MRAP and Bearcat for official law enforcement purposes and pursuant to State and Federal law.
LENCO BEARCAT, G3
Cost: $431,133.42 Quantity: 1
The Lenco Bearcat, G3, is an armored vehicle that seats 10-12 personnel with an open floor plan that allows for rescue of down personnel. It can stop various projectiles, which provides greater safety to citizens and officers beyond the protection level of a shield and personal body armor.
PG 18
SUMMARY OF MILITARY EQUIPMENT
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
8. Explosive Breaching Tools: Tools that are used to conduct an explosive breach.
Description, Purchase Cost, Quantity, and Capabilities
NONEL
Cost: $429.00 per case Quantity: 5
Nonel is a zero-delay shock tube that contains a reactive explosive compound that provides a safe distance from the explosive initiator to the explosive charge that is placed on the target that is going to be breached.
DETONATING CORD
Cost: $1 per foot Quantity: 115.5 feet
The detonating 13 cord is a thin, flexible plastic tube usually filled with pentaerythritol tetranitrate (PETN, pentrite). With the PETN exploding at a rate of approximately 6400 m/s, any common length of detonation cord appears to explode instantaneously. It is a highspeed fuse which explodes, rather than burns, and is suitable for detonating high explosives. Detonating cord is the primary explosive used to defeat doors, walls, windows, and other barricades for SWAT Operators to safely make entry into a specific location, or create distraction, with no risk to the person inside of the room being breached.
BLASTING CAP
Cost: $12 Quantity: 5
A blasting cap is a small sensitive primary explosive device generally used to detonate a larger, more powerful, and less sensitive secondary explosive such as TNT, dynamite, or plastic explosive. Blasting caps come in a variety of types, including non-electric caps, electric caps, and fuse caps.
REMINGTON 870 EXPRESS BREACHING SHOTGUN
Cost: $500 Quantity: 2
This weapon allows for breachers to safely utilize shotgun breaching rounds to destroy deadbolts, locks, and hinges. The stand-off that is attached to the end of the barrel allows for positive placement of the gun into the correct position and vents gases to prevent overpressure. This weapon can also defeat windows and sliding glass doors with a flash bang round. A less lethal 2.4- inch 12-gauge shotgun round firing a ballistic fiber bag filled with 40 grams of lead shot at a velocity of 270-290 feet per second (FPS).
ROYAL ARMS TESAR-2 BLACK CAP 425 GRAIN COPPER FRANGIBLE BREACHING ROUND Cost: $5 per round Quantity: 50
The round is fired from a breaching shotgun and is used to destroy:
deadbolts
locks
hinges
ROYAL ARMS TESAR-4 YELLOW CAP 750 GRAIN COPPER FRANGIBLE BREACHING ROUND Cost: $5 per round Quantity: 45
The round is fired from a breaching shotgun and is used to destroy:
deadbolts
locks
hinges
PG 19
Purpose
To safely force entry into a structure.
Authorized Use
Explosive breaching may only occur after authorization by the Incident Commander or SWAT Commander in the field and during training exercises.
Expected Life Span
Detonating Cord: 10 years - Blasting Caps: 10 years - Nonel: 3 years Breaching Shotgun: 25 years - Royal Arms Tesar-2 Black Cap: 5 years Royal Arms Tesar-4 Yellow Cap: 5 years - Royal Arms HP Cutter: 5 years Royal Arms FTR-P1 12: 5 years
Fiscal Impact
Annual maintenance is approximately $500.
Training
All officers who use explosive breaching tools shall attend 40 hours of explosive breaching instruction and must additionally receive quarterly training for explosive operations.
Legal and Procedural Rules
Breaching tools will only be used for official law enforcement purposes and pursuant to State and Federal law.
SUMMARY OF MILITARY EQUIPMENT
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
Explosive Breaching Tools, Continued
Description, Purchase Cost, Quantity, and Capabilities
ROYAL ARMS HPCUTTER12 GA HOLLOW POINTREBARCUTTERROUND
Cost: $6 per round Quantity: 20
The round is fired from a breaching shotgun and is used to cut rebar and penetrate:
Security Glass
Car Doors
Engine Blocks
ROYAL ARMS FTR-P1 12 GAUGE FRANGIBLE POLYSHOT TRAINING ROUNDS Cost: $2.50 per round Quantity: 48
The round is fired from a breaching shotgun and used as a training tool to show how to effectively use and deploy a breaching shotgun.
PG 20
SUMMARY OF MILITARY EQUIPMENT
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
REMINGTON 870 LESS LETHAL SHOTGUN
Cost: $946 Quantity: 20
The Remington 870 Less Lethal Shotgun is used to deploy the less lethal 12- gauge Defense Technology Beanbag Round up to 75 feet. The range of the weapon system helps to maintain space between officers and a suspect reducing the immediacy of the threat which is a principle of de-escalation.
9. Less Lethal Shotgun: Less Lethal Shotguns are used to deploy the less lethal 12-gauge Defense Technology Beanbag Round.
Description, Purchase Cost, Quantity, and Capabilities
Purpose
To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
Authorized Use
Only Officers who have been instructed on and demonstrated proficient use of this force option are allowed to deploy and utilize it. Situations for use of the less lethal weapon systems may include, but are not limited to:
Self-destructive, dangerous and/or combative individuals.
Riot/crowd control and civil unrest incidents.
Circumstances where a tactical advantage can be obtained.
Potentially vicious animals.
Training exercises or approved demonstrations.
Expected Life Span
Remington 870 Less Lethal Shotgun: 25 years
Defense Technology Bean Bag Rounds: No expiration
Fiscal Impact
Annual maintenance is approximately $5.00 per shotgun.
Training
All officers are trained in the use of the 12 gauge less lethal shotgun as a less lethal option through in-service training.
Legal and Procedural Rules
Less lethal shotguns are to be used only for official law enforcement purposes and pursuant to State and Federal law.
DEFENSE TECHNOLOGY DRAG STABILIZED 12 GAUGE BEAN BAG ROUND Cost: $5 Quantity: 300
A less lethal 2.4 -inch translucent 12-gauge shotgun round in a tear-shaped bag filled with 40 grams of lead shot at a velocity of 270 feet per second (FPS). Bean bag rounds are discharged from a dedicated 12-gauge shotgun that is distinguishable by an orange butt stock and foregrip. This design utilizes four stabilizing tails and utilizes smokeless powder as a propellant.
This round provides accurate and effective performance when fired from the approved distance of not fewer than five (5) feet. The maximum effective range of this munition is up to 75 feet from the target. The Bean Bag round is very accurate. However, effectiveness depends on many variables, such as distance, clothing, stature, and the point where the projectile impacts.
PG 21
SUMMARY OF MILITARY EQUIPMENT
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
PEPPERBALL PPC LAUNCHERS
Cost: $4,597 Quantity: 5
PepperBall PPC is a lightweight and portable non-lethal projectile launcher.
The PPC is designed to give patrol officers an easy to operate non-lethal option. The PPC uses PepperBall .68 caliber round or VXR projectile and is powered by either HPA or an 88-gram single-use CO2 cartridge.
10. PepperBall PPC Less Lethal Launchers: PepperBall Launchers are used to deploy PepperBall projectiles.
Description, Purchase Cost, Quantity, and Capabilities
Purpose
To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
Authorized Use
Only officers who have been instructed on and demonstrated proficient use of this force option are allowed to deploy and utilize the launchers.
Situations for the use of the less lethal weapon systems may include, but are not limited to:
Self-destructive, dangerous, and/or combative individuals.
Riot/crowd control and civil unrest incidents.
Circumstances where a tactical advantage can be obtained.
Potentially vicious animals.
Training exercises or approved demonstrations.
Expected Life Span
PepperBall PPC Launchers: No manufacturer life span indicated by the manufacturer PepperBall Projectiles: 2 years
Fiscal Impact
Annual maintenance is approximately $10 per launcher.
Training
All officers are trained in the use of the PepperBall PPC launcher as a less lethal option through in-service training by POST certified less lethal and chemical agent instructors.
Legal and Procedural Rules
PepperBall PPC launchers are only to be used for official law enforcement purposes and pursuant to State and Federal law.
PEPPERBALL INERT PROJECTILES
Cost: $323 for 375 Quantity: 1500
Containing a harmless, scented powder, this projectile is best suited for training, qualifications, and direct impact when chemical exposure is not desired.
PG 22
PEPPERBALL LIVE MAX PROJECTILES
Cost: $2,497 Quantity: 650
Live-Maxx is the most powerful and potent projectile developed by PepperBall.
It is formulated with Maxsaicin, a new proprietary process that produces powder with more airborne PAVA. PepperBall Live-Maxx has 50% more bioavailability than the standard PAVA powders.
Purpose
The .308 bolt action Sniper Rifle provides SWAT Snipers the ability to engage hostile suspects at great distance with precision rifle fire. These rifles are typically deployed with the SWAT Sniper Team during high-risk SWAT operations and special events or instances wherein Sniper Over Watch Teams are needed.
Authorized Use
To be used exclusively by officers assigned to the SWAT Sniper Team. Only Officers who have been instructed and demonstrated proficient use of the rifle are allowed to deploy and utilize it.
Situations for use of the sniper rifle may include, but are not limited to:
High-Risk SWAT Operations
Sniper Over Watch
Expected Life Span
Accuracy International AT .308 caliber: 1 year limited warranty Barrel life rated for approximately 5,000 rounds.
Fiscal Impact
Annual maintenance is approximately $100 per rifle.
Training
All SWAT Snipers are trained through in-service and outside rigorous trainings. SWAT Snipers must complete a 40-hour POST basic sniper school and regularly train with the rifle platform.
Legal and Procedural Rules
Sniper rifles are only to be used for official law enforcement purposes and pursuant to State and Federal Law.
SUMMARY OF MILITARY EQUIPMENT
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
ACCURACY INTERNATIONAL AT, 308 CALIBER
Cost: $6,000 Quantity: 4
The Accuracy International AT is a short action precision rifle with a Thunder Beast Suppressor and a Night Force NXS Scope with a 3.5-15x50mm second focal plane.
11. Sniper Rifle: Provides SWAT Snipers the ability to engage hostile suspects at great distance with precision rifle fire.
Description, Purchase Cost, Quantity, and Capabilities
FEDERAL CARTRIDGE .308 CAL 168 GRAIN TRU TACTICAL TIP MATCH KING AMMUNITION Cost: $500 per case Quantity: 7,000 rounds
PG 23
FEDERAL CARTRIDGE .308 WIN TACTICAL BONDED TIP 168 GRAIN DUTY AMMUNITION Cost: $390 per case Quantity: 1,400 rounds
SUMMARY OF MILITARY EQUIPMENT
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
UTM SIMMUNITION PISTOL CONVERSION KITS
Cost: $648 Quantity: 15
UTM Simunition Pistol Conversion kits are used to fire a non-lethal training round. These munitions provide for realistic close-quarters firearms training while allowing the shooter to visually assess shot placement and accuracy in force-on-force training scenarios.
12. Specialty Impact Munitions (SIM): UTM pistol conversion kits used to fire nonlethal training rounds for in-service department training.
Description, Purchase Cost, Quantity, and Capabilities
PG 24
UTM 9MM MAN MARKER & NON-MARKING ROUNDS TRAINING ROUNDS Cost: $773 per 1,000 Quantity: 2,300
The UTM 9mm Man Marker Round is an accurate and reliable marking projectile for forceon-force target training.
UTM AR15 300 BLK RIFLE BOLT CARRIER ASSEMBLY
Cost: $822 Quantity: 13
The UTM rifle conversions is a drop-in replacement bolt designed to cycle blank UTM rounds while preventing the use of live ammunition.
UTM 5.56 TRAINING ROUNDS (MARKER & NON-MARKING ROUNDS)
Cost: $982 per 900 Quantity: 1,800
The UTM 300 BLK is an accurate and reliable marking projectile for force-on-force target training.
UTM GLOCK 45 BLANK BARREL
Cost: $238 Quantity: 5
The Glock blank barrel is designed to fire blank rounds, no projectiles.
UTM GLOCK 45 BLANK ROUNDS
Cost: $460 Quantity: 3,000
Glock blank rounds used for training purposes.
UTM GLOCK 17 T CONVERSIONS KITS
Cost: $268 Quantity: 4
The Glock 17T conversion kit allows the 17T to fire UTM training rounds.
GLOCK 45T UTM TRAINING
Cost: $550 Quantity: 10
The Glock 45T UTM is a training handgun for the purpose of firing color marking or plastic bullet ammunition in a training environment.
UTM TRAINING 5.56MM TRAINING ROUNDS
Cost: $807 per 900 Quantity: 1,800
Ultimate Training Munitions 5.56mm blank rounds are specialized, non-lethal training cartridges designed to cycle weapons for realistic recoil and function without firing a projectile.
SUMMARY OF MILITARY EQUIPMENT
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
Specialty Impact Munitions (SIM), Continued
Purpose
To provide realistic close-quarters firearms training while allowing the shooter to visually assesses shot placement and accuracy in force-on-force training scenarios.
Authorized Use
Only Officers who have been instructed on and demonstrated proficient use of the systems are allowed to use the training tools.
Situations for use of the Simmunitions equipment may include:
Police Trainings
Approved Demonstrations
Expected Life Span
Conversion Kits: 15-20 years (avg.)
Rounds: 6 years
Fiscal Impact
Annual maintenance is approximately $5 per kit.
Training
All officers are trained in the use of the Simmunitions conversion kits.
Legal and Procedural Rules
Simmunitions conversion kits are to be used only for official law enforcement purposes and pursuant to State and Federal law.
PG 25
Purpose
To be used to remotely obtain visual and audio intelligence, remotely bring any medium weight items to a safe location, disrupt suspicious packages, X-ray, 17 search buildings/indoor or outdoor areas, provide phones or other items to people during Crisis Negotiations.
Authorized Use
Only approved operators who have completed the required training are authorized to use this equipment. These personnel are restricted to EOD team members only and the use is authorized by the Bomb Squad Commander and requested by the Incident Commander incidents.
Expected Life Span
8-10 Years
Fiscal Impact
Maintenance and battery replacement at about $1,200 annually.
Training
Only EOD team members who have attended HDS six-week certification course or who have completed other necessary training as approved by the Bomb Commander.
Legal and Procedural Rules
The robot is to be used only for official law enforcement purposes, and in a manner that respects the privacy of our community, pursuant to State and Federal law.
SUMMARY OF MILITARY EQUIPMENT
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
ICOR Caliber T5
Cost: $120,000 Quantity: 1
It is a compact, two-man portable system that shares the same core design of a large robot. Able to climb stairs and provide disruption capabilities. The T5 is best suited to assist EOD and SWAT teams in inspecting and retrieving of suspicious devices from narrow passages of buses, trains, and places. It’s turreted claw/disruptor arm integrates the remote handling capabilities of a disruptor. Able to lift to 45 pounds with arm retracted and 18 pounds with arm extended.
Capable of dragging 200+ pounds.
13. Robot: A remotely controlled, unmanned machine that operates on the ground, which is utilized to enhance the safety of the community and officers.
Description, Purchase Cost, Quantity, and Capabilities
PG 26
While the Clovis Department’s inventory of military equipment is varied, the mere possession of the equipment does not warrant its use for every incident. The Clovis Police Department recognizes that critical incidents are unpredictable and can be very dynamic in nature.
A variety of military equipment options can greatly assist incident commanders, officers, and specific units in bringing those incidents to a swift resolution in a safe manner. The use of military equipment is restricted for use only in certain instances and in some cases only by certain units.
This section outlines the military equipment usage for 2025. Certain items of military equipment, particularly consumables (ammunition, diversionary devices, pepper balls, chemical agents, etc.) are used throughout the year on a regular basis for training in order to maintain proficiency. Training usage is not captured in this section. This section only provides data for the operational use of military equipment listed within this Annual Equipment Report.
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
MILITARY EQUIPMENT
USE SUMMARY
PG 27
Below is a table that shows the total number of incidents a specified equipment was deployed in 2024. It should be noted that different types of equipment may be deployed in one incident and the same equipment may be deployed by multiple officers within a single incident.
EQUIPMENT NUMBER OF INCIDENTS
Mobile Command Vehicle 8
Crisis Negotiations Team Vehicle 2
Unmanned Aircraft System 1,307
40 MM Launcher (Single Shot) 0
40 MM Launcher (4-shot launcher) 0
Def-Tec 40 MM Exact Impact Sponge Rounds 0
Def-Tec 40 MM Ferret Liquid Barricade Rounds 0
Def- Tec 40 MM Spede-Heat Smoke Rounds 0
Def-Tec 7290 Sight Sounds Distraction Device 0
Def-Tec Triple Chaser Canister 0
Def-Tec Riot Control CS Canister 0
Def-Tec Flamessless Expulsion CS Canister 0
Def-Tec Maximum HC Smoke Canister 0
Defense Technology -SSDD 2
Def-Tec Riot Control Continuous CS Canister 0
Def-Tec OC Vapor Aerosol Canister 0
Def-Tec MK-46 OC Stream Aerosol 0
Def-Tec Spede - Heat CS 0
Def-Tec Spede - Heat Pocket Tactical CS 0
Def-Tec Stinger Rubber Ball Stingers CS 0
Def-Tec Stingers OC 0
MRAP 2
BearCat 10
Detonating Cord 0
Blasting Cap 0
Nonel 0
Remington 870 Breaching Shotgun 0
Royal Arms Tesar Black Cap 0
Royal Arms Tesar Yellow Cap 0
Royal Arms HP CUTTER 0
Royal Arms FTR-P1 0
Remington 870 Less Lethal Shotgun 0
Def-Tec Drag Stabilized Bean Bag Round 0
EOD Robot 9
MILITARY EQUIPMENT USE SUMMARY
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025 PG 28
There have been no internal audits, (others than those to conducted to gather and confirm data for this report), identified violations of equipment use or any complaints concerning the above listed equipment.
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
COMPLAINTS AND AUDITS SUMMARY
REGARDING MILITARY EQUIPMENT USAGE
PROJECTED MILITARY EQUIPMENT
ACQUISITIONS FY 2026
Projected consumable military equipment acquisitions for FY26 (July 2026- June 2027) and FY27 (July 2027 - June 2028) should be in line with current replenishment schedules and quantities for consumables. A variety of commercial factors (i.e. supply and demand, inflation, supply chain issues etc.) may influence the fiscal impact of future military equipment acquisitions and ongoing military equipment purchases throughout the year. The replenishment schedules for military equipment consumables can vary and is dictated by inventory levels that fluctuate as a result of training, operational usage, or manufacturer recommended replacement guidelines. Categories of consumable military equipment are listed below:
Ammunition – all calibers
Explosive Breaching Equipment
Chemical Agents
Specialty Munitions (40mm, and bean bag ammo)
Diversionary Devices
Pepper ball Munitions
Specialty Impact Munitions (SIM’s)
Funding for the majority consumable military equipment for FY25/26 should be secured via the General Fund.
PG 29
PROJECTED MILITARY EQUIPMENT
ACQUISITIONS FY 26/27, CONT.
PROJECTED MILITARY EQUIPMENT
ACQUISITIONS FY 26/27, CONT.
CLOVIS PD ANNUAL MILITARY EQUIPMENT REPORT 2025
Future Unmanned Aircraft Systems (UAS): There is one (1) projected acquisition for non-consumable military equipment at this time. This projected acquisition consists of one Unmanned Aircraft System (UAS).
PG 30
The remainder of non-consumable military acquisitions will consist of on-going maintenance costs for existing equipment. Funding for the majority of nonconsumable military equipment should be secured via the General Fund.
The projected acquisition is as follows:
Brinc Guardian
Manufacturer: Brinc
Funding Source: General Funding (Previously approved contract) The Brinc Guardian serves as a Drone First Responder (DFR) UAS, has a flight time of 62 minutes, a 640x Zoom 4K visual camera with a dual HD thermal with optical zoom, SkyBeam spotlight, and a built-in laser rangefinder.
CLOVIS POLICE DEPARTMENT
ANNUAL MILITARY
EQUIPMENT REPORT
2025
PRESENTED BY
Lt. Jared Binford
This Annual Military Equipment Report reaffirms the Clovis Police Department’s commitment to providing transparency and information to our communities and elected officials in addition to ensuring compliance with the law. The equipment, resources, and training outlined in this report allow Clovis Police Officers to better protect our communities, enhance the safety of the public and officers, and bring critical incidents to a safe resolution. It is not a matter of if a critical incident will happen within our city, but a matter of when. The content listed within this report gives our officers the training, confidence, and capability to meet that moment head on when called upon to do so.
Public safety is and always has remained a shared responsibility. The strength of our Department lies not solely within the actions of the individual officer but within the resilience and willingness of our communities to work in partnership with our officers to address crime in their neighborhoods. This shared partnership and continued support has helped our officers maintain the City of Clovis as the safest city in the Valley.
This Annual Military Equipment Report reaffirms the Clovis Police Department’s commitment to providing transparency and information to our communities and elected officials in addition to ensuring compliance with the law. The equipment, resources, and training outlined in this report allow Clovis Police Officers to better protect our communities, enhance the safety of the public and officers, and bring critical incidents to a safe resolution. It is not a matter of if a critical incident will happen within our city, but a matter of when. The content listed within this report gives our officers the training, confidence, and capability to meet that moment head on when called upon to do so.
Public safety is and always has remained a shared responsibility. The strength of our Department lies not solely within the actions of the individual officer but within the resilience and willingness of our communities to work in partnership with our officers to address crime in their neighborhoods. This shared partnership and continued support has helped our officers maintain the City of Clovis as the safest city in the Valley.
CONCLUSION
Report to the City Council
To: City Council
From: Public Utilities Department
Date: May 4, 2026
Staff: Sarai Yanovsky, Principal Utilities Engineer
Subject: Public Utilities - Approval - Final Acceptance and Authorization to record the Notice of Completion for CIP 17-04, Sanitary Pump Station "E" Pump Addition, with a Final Contract Cost of $938,123.73.
Recommendation: Approve
Attachments: 1. CIP 17-04 Final Acceptance ATT 1 Vicinity Map Recommendation:
For the City Council to accept the work performed as complete and authorize the recording of the notice of completion for this project.
Executive Summary:
Staff is recommending that Council accept the work performed by Metro Builders and Engineers Group, Ltd., and authorize the recording of the notice of completion.
This project consisted of the installation of one new pump and motor and the removal and replacement of one existing pump and all associated work for Sanitary Pump Station “E.” The work included the installation of reinforced concrete pedestals, two (2) submersible sewage pumps, ductile iron discharge piping and headers, pipe supports and hangers, plug valve, air-release valves, check valves, variable frequency drive (VFD) electrical motor, wiring, conduits, switches, and modification to the existing electrical system, main circuit center (MCC), and Supervisory Control and Data Acquisition (SCADA) program.
Background:
The project was awarded by the City Council to Metro Builders and Engineers Group, Ltd., on February 5, 2024. The project was completed in accordance with the construction documents and the contractor has submitted a request for acceptance of the project.
Fiscal Impact:
Award $929,593.00
Contract Change Orders $8,530.73
Liquidated Damages $0.00
Final Contract Cost $938,123.73
The Sewer Capital Projects – Developer Fund in the Community Investment Program and the Public Utilities Department Sewer Enterprise Fund include sufficient funds for all the project costs, including the project contract change orders.
Reason for Recommendation:
The Public Utilities Department, the City Engineer, the Engineering Inspector, and the Project Engineer agree that the work performed by the contractor is in accordance with the project plans and specifications and has been deemed acceptable. The contractor, Metro Builders and Engineers Group, Ltd., has requested final acceptance from City Council.
Actions Following Approval:
1. The Notice of Completion will be recorded; and
2. All remaining retention funds will be released no later than 35 calendar days following recordation of the notice of completion, provided no liens have been filed. Retention funds may be released within 60 days after the date of completion, provided no liens have been filed, with “completion” defined as the earlier of either: (a) beneficial use and occupancy and cessation of labor, or (b) acceptance by the City Council per Public Contract Code Section 7107(c)(2).
Conflict of Interest:
None.
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Miles
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
Teague
Nees
Sierra
Bullard
Barstow
Ashlan
Dockery
Minnewawa
Clovis
Sunnyside
Fowler
Armstrong
Temperance
Locan
DeWolf
Leonard
Highland
Thompson
Willow
Peach
Shields
Alluvial
Herndon
McCall
HAUSSLER
MATHIS
SCHENGEL
MCCOLLUM
HANCE
ARMENDARIZ
BEDSTED
HINKLE
ANTUNA
HATCHER
HEBERT
MOUANOUTOUA
ASHBECK
BESSINGER
BASGALL PEARCE
VICINITY MAP
Legend
City Limits
Sphere of Influence
PROJECT
LOCATION
Print Date: April 24, 2026 Sarai Yanovsky CIP 17-04 Sanitary Pump Station "E" Pump Addition ATTACHMENT 1 Page 131 of 1024
Report to the City Council
To: City Council
From: Administration
Date: May 4, 2026
Staff: Claudia Cázares, Housing Program Manager
Subject: Consider Approval - Res. 26-___, Adoption of the City of Clovis 2026-2030 Consolidated Plan and 2026-2027 Annual Action Plan for expenditure of Community Development Block Grant (CDBG) Funds.
Recommendation: Approve
Attachments: 1. HUD Consolidated and Annual Action Plan ATT 1 Res. 26__
2. HUD Consolidated and Annual Action Plan ATT 2 2026-2030 Consolidated Plan AND 26-27 AAP
Recommendation:
For the City Council to approve a Resolution adopting the City of Clovis 2026-2030 Consolidated Plan and 2026-2027 Annual Action Plan for expenditure of Community Development Block Grant Funds.
Executive Summary:
The U.S. Department of Housing and Urban Development (HUD) requires the City adopt a Consolidated Plan (every 5 years) and a yearly Annual Action Plan to identify community needs and priorities, projects, programs and/or activities proposed to be funded by the Community Development Block Grant (CDBG) program during the five-year Consolidated Plan period and the 2026-2027 fiscal year. Adoption of the Consolidated Plan and Annual Action Plan will allow City staff to submit the Plans to HUD to receive 2026-2027 CDBG Program funds.
Background:
As an entitlement city for the purpose of receiving Community Development Block Grant funds from HUD, Clovis must adopt a Consolidated Plan for the use of the funds over the next five years, and an Annual Action Plan to identify CDBG funded activities for the 2026-2027 fiscal year. The Annual Action Plan represents the yearly implementation of the goals proposed in the Consolidated Plan.
The five-year Consolidated Plan required an extensive analysis of housing and community development needs for disadvantaged populations in Clovis. The analysis was completed using available census and HUD data, community input, public input meetings, community surveys and direct outreach to service providers servicing those in Clovis. Staff received direct feedback from over
45 agencies, Clovis residents and other individual stakeholders, which helped identify gaps in services for disadvantaged populations and assisted in identifying priority activities to include in the City's CDBG Programming. Additionally, staff employed a consultant to analyze demographic data to assist in determining the needs in the community. To gain further input, staff conducted two public input meetings held on January 6, 2026, and January 27, 2026. Meeting notices were advertised via postings, emails and social media. The analysis and input resulted in the following summary of needs by priority, as included in the Consolidated Plan:
High Priority Medium Priority
Increase, Improve and Preserve Affordable
Housing
Rental Unit Repairs
Job Creation/Retention Youth Center Services/Repairs
Housing and Programs to Meet Homeless Needs Provision of Services for Disabled Provision of Public/Community Services Child Care Services Public Infrastructure/Facilities Improvements Health Services Street Lighting Improvements
Disaster and Emergency Preparedness
Neighborhood Crime Prevention Programs
Food or Meals for Residents with Special Needs
Low Priority
Treatment for Lead-Based Paint
Tenant/Property Manager Counseling
Access to Community College Programs
Façade Improvements
Low or No-Cost Transportation Services
Revitalization of Deteriorated Commercial Areas
Code Enforcement - Housing
Aside from meeting a Priority Need from the list above, all potential CDBG funded activities must fall into one of the following eligibility categories:
1. Directly benefit low- and moderate-income persons.
2. Aid in the prevention and elimination of slums or blight.
3. Meet an urgent need.
The following projects and activities are proposed to be funded in the 2026-2030 Consolidated Plan period (at estimated amounts), based on the identified Priority Needs, and the CDBG program regulations:
Goal Name Description CDBG Funding
Amount
Proposed Goal
Outcome
1 Increase, Improve and
Preserve Affordable
Housing
The City of Clovis will provide
CDBG funds for owner-occupied
housing repairs and
rehabilitation for low-income
households.
$650,000 Rehabilitate 50
homes
2 Job Creation/Retention The City will promote economic development and employment
opportunities for residents by
supporting programs that
increase jobs and stimulate
economic growth and vitality.
$435,000 Created/retain 75
jobs
3 Housing and Programs
to Meet Homeless
Needs
Increase access to homeless
prevention programs and
support homeless shelters and
services in Clovis, including
supporting emergency,
transitional and/or supportive
housing needs, outreach, and
general relief/support.
$275,000 Assist 500
households
4 Provision of
Public/Community
Services
The City will prioritize funding for
public and/or community
services for low-income seniors,
victims of domestic violence,
youth/children, other special
needs populations and for public
safety.
$225,000 Benefit/assist 300
individuals
5 Public
Infrastructure/Facilities
Improvements
The City will improve
neighborhoods through public
infrastructure and facilities
improvements in income-eligible
areas and for limited clientele
populations (for accessibility
improvements)
$1,220,460 Benefit/assist 7,500
individuals
6 CDBG Program
Administration
The City will continue to
administer the CDBG program in
compliance with program
regulations and requirements.
To ensure the effective use of
limited CDBG funds, the City
must allocate funding towards
planning and monitoring of the
related projects.
$701,365 N/A
While this list meets many of the high priority needs to be identified through the consolidated planning process, some needs were not addressed with CDBG funds due to lack of funds. As in years past, staff will seek out other resources to meet the needs in the community.
For the 2026-2027 Annual Action Plan, HUD has allocated $706,825.00 to the City of Clovis. Staff has also identified carry-over funds in the amount of $87,951 from cost savings from previously completed projects that will be added to the CDBG allocation to fund 2026-2027 projects and activities. Total funding available for the upcoming year is $794,776. In determining the recommended use of the CDBG funds, staff followed the process identified in the HUD-approved Citizen Participation Plan and a list of priority projects was created. The selected projects will meet the goals of the proposed Consolidated Plan to improve neighborhoods, create jobs, and enhance the quality of life for the citizens of Clovis. The recommended projects for the 2026-2027 program year
will continue to emphasize prioritized improvements to Clovis’ low- and moderate-income housing stock, support micro-enterprise businesses, provide services to seniors and survivors of domestic violence, and improve infrastructure by making street, sidewalk and ADA improvements.
Staff recommends the following proposed activities be funded for the 2026-2027 program year, at the identified CDBG funding amount:
• Housing Rehabilitation - $130,000
• Micro-Enterprise Culinary Kitchen - $87,000.00
• Clovis Senior Center Enrichment Activities - $40,000.00 • Marjaree Mason Center Critical Domestic Violence Services - $61,491.00 • Cole/Elm Alley Improvements - $ 193,000.00
• ADA/Sidewalk Accessibility Improvements (Estabrook/Music/Acacia) - $141,920.00 • Administration - $141,365.00
In addition to the projects listed above, staff recommends the following projects be included as contingency projects to be funded if additional funds become available during the year:
• CIP ADA Improvements (Jefferson Avenue, Brookhaven to Russell) - $244,000 • Housing Rehabilitation - $100,000
• Clovis Senior Senter Enrichment Activities - up to 15% public services cap • Micro-enterprise - Culinary Kitchen - $50,000
A list of these proposed activities for CDBG funding, along with the availability of the 2026-2030 Consolidated Plan and 2026-2027 Annual Action Plan, was advertised for review and public comment in The Business Journal and the Fresno Bee on April 4, 2026. The notifications and request for public comments were also posted on the City of Clovis website and social media, and at the following physical locations Clovis City Hall, Clovis Senior Center, Clovis Transit Center, Fresno County Public Library Clovis Branch, Clovis Recreation Center, local laundromats, and Miss Winkles Pet Adoption Center. Physical copies of the Action Plan were made available at the Clovis City Hall, Clovis Senior Center, Clovis Transit Center, Fresno County Public Library Clovis Branch, and Clovis Recreation Center. The City’s CDBG Advisory Committee also reviewed the Action Plan for approval recommendation to the City Council at their April 23, 2026, meeting. The Committee recommended approval.
Fiscal Impact:
HUD has allocated $706,825.00 to the City of Clovis for 2026-2027. Carry-over funds in the amount of $87,951 will be added to the CDBG allocation to fund 2026-2027 projects and activities. Total funding available for the upcoming year is $794,776. HUD distributes CDBG funds on a reimbursement basis. The funds will be included in the proposed 2026-2027 City of Clovis Budget.
Reason for Recommendation:
HUD requires the City Council to adopt a Consolidated Plan every five years, and an Annual Action Plan each year to allow staff to plan for the use of and request CDBG Program funds. The recommended action meets HUD’s requirements to utilize CDBG funds as an entitlement City.
Actions Following Approval:
Staff will submit the 2026-2030 Consolidated Plan and 2026-2027 Annual Action Plan to HUD by May
15, 2026, as required. Staff will then begin implementation of the 2026-2030 Consolidated Plan and operation of the 2026-2027 CDBG Program starting July 1, 2026.
Conflict of Interest:
None.
ATTACHMENT 1
RESOLUTION 26-__
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS
ADOPTING THE 2026-2030 COMMUNITY DEVELOPMENT BLOCK GRANT CONSOLIDATED PLAN AND 2026-2027 ANNUAL ACTION PLAN
WHEREAS, The City Council of the City of Clovis is a U. S. Department of Housing and Urban Development (HUD) entitlement city for the purpose of receiving Community Development Block Grant funds; and
WHEREAS, HUD requires the City of Clovis to adopt a five-year Consolidated Plan to identify the needs and plan projects for the 2026-2030 program years for the use of Community Development Block Grant Funds; and
WHEREAS, HUD requires the City of Clovis to adopt an Annual Action Plan to identify activities to be funded for the 2026-2027 program year for the use of Community Development Block Grant funds.
NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis approves and adopts the 2026-2030 Consolidated Plan and the 2026-2027 Annual Action Plan. * * * * *
The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on May 4, 2026, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED:
______________________________ ______________________________ Mayor City Clerk
Consolidated Plan CLOVIS 1
OMB Control No: 2506-0117 (exp. 09/30/2021)
Executive Summary
ES-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
1. Introduction
This Consolidated Plan (Plan) is a five-year planning document that outlines the strategic framework of a community development and affordable housing plan for the City of Clovis and is designed to meet the objectives and requirements of the U.S. Department of Housing and Urban Development (HUD) for implementation of its federal Community Development Block Grant (CDBG) Program. In the Plan, the City provides an analysis of the needs and challenges facing the community. Based on those findings, Clovis established strategies and priorities for use of community development dollars for the upcoming five-year planning period. This submittal also includes the 2026-2027 Annual Action Plan which includes the specific plan for the first year of the five-year Consolidated Plan period. The City is required to submit Annual Action Plans, including this one, to HUD to access its annual entitlement allocation of CDBG Program funds.
2. Summary of the objectives and outcomes identified in the Plan Clovis estimates that it will receive CDBG funding of $3,506,825 over the next five years. The proposed CDBG funding amount available includes $706,825 for the 2026-2027 program year, and $700,000 per year, for the following four years (the last four years of the 2026-2030 Consolidated Plan period). The funding estimates are based on assumptions that CDBG funding, entitlement funding distribution formulas, and/or the number of communities eligible to receive entitlement funding remains constant. If any of the conditions change, then projected activities and accomplishments are subject to change.
It is anticipated that 20% of CDBG entitlement funds will be used for Administrative costs. The remaining 80% of the funds will be divided between the following five priorities:
Goal 1: Increase, Improve and Preserve Affordable Housing - The City will utilize approximately $650,000 in CDBG funds for owner-occupied housing repairs and rehabilitation for low-income households.
Goal 2: Job Creation/Retention - The City will utilize approximately $435,000 in CDBG funds to promote economic development and employment opportunities for residents, by supporting programs that increase jobs and stimulate economic growth and vitality.
Goal 3: Housing Programs to Meet Homeless Needs - The City will utilize approximately $275,000 in CDBG funds to increase access to homeless prevention programs and support homeless shelters and services in Clovis, including supporting emergency, transitional and/or supportive housing needs, outreach, and general relief/support.
Attachment 2
Consolidated Plan CLOVIS 2
OMB Control No: 2506-0117 (exp. 09/30/2021)
Goal 4: Provision of Public/Community Services - The City will utilize approximately $225,000 in CDBG funds to prioritize funding for public and/or community services for low-income seniors, victims of domestic violence, youth/children, other special needs populations and for public safety.
Goal 5: Public Infrastructure/Facilities Improvements - The City will utilize approximately $1,220,460 in CDBG funds to improve neighborhoods through public infrastructure and facilities improvements in income-eligible areas and for limited clientele populations (for accessibility improvements).
Goal 6: Program Administration - The City will utilize 20% of the CDBG allocation, as allowed, for CDBG program administration.
3. Evaluation of past performance
The following is an overview of the City’s performance in meeting its Consolidated Plan objectives and outcomes during the previous Plan period.
Goal 1: Housing - Utilize $750,000 for affordable housing activities. • 2021-2025 - assisted 56 homeowners with repairs, $557,500 (CDBG), • 2021 - Development Impact Fee Program, $1,000,000, Solivita Commons, 60 units • 2022- Development Impact Fee Credit, $300,000, Solivita Commons, 60 units • 2019-2023 - Permanent Local Housing Allocation, $2,112,913, 135 Osmun Senior Apartments, 47 units
• 2024 - Development Impact Fee Deferral Program, $500,000, • 2024, 2025 - Housing Trust Fund, $1,100,000, 135 Osmun Senior Apartments, • 2025 - Fresno County TOD Program, $427,714, 135 Osmun Senior Apartments, • 2025-2026 - Mixed Income Zoning Ordinance, pending, ordinance to produce affordable housing • The City participated with the Fresno Madera Continuum of Care (FMCoC), via participation as membership position on the FMCoC executive board, helping to form policy, rated applications for HUD and State funding, and collaborated with other agencies to address homelessness. The City also funds the Marjaree Mason Center for critical services and housing to survivors of domestic violence.
Goal 2: Economic Development/Job Creation – Utilize $250,000 to create jobs for low- to moderateincome persons. CDBG funds were used to pay space/storage rental fees at the Culinary Center for new or existing businesses for their food-based micro-business, assisting 53 businesses, utilizing $307,300 (CDBG).
Goal 3: Infrastructure – The City proposed to utilize $1,337,500 to improve the quality of and increase the quantity of public improvements/facilities. The following projects were undertaken:
• Gettysburg-Norwhich Alley Reconst ($190,000) – March 2023.
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OMB Control No: 2506-0117 (exp. 09/30/2021)
• Dennis-Beverly/Mitchell Beverly-San Jose Alley Reconst, Phase 1/2 ($720,000) – August 2023. • Gould Canal Improvements ($134,255) – August 2024.
• Brookhaven/Cole/Rosebrook Alley Reconst, ($541,987) – October 2024. • Santa Ana Sidewalk Installation ($124,000) – March 2025. • ADA/Sidewalk Improvements City wide – underway
• Ashlan/Helm Alley Improvements – underway
• Big Dry Creek Canal Improvements – underway
The City anticipates utilizing a total of $2,292,237 in CDBG funds for infrastructure improvements.
Goal 4: Public Services – The City proposed to utilize $562,500 to provide crime awareness, and additional policing, support senior and youth programs, support services for victims of domestic violence, support programs and activities that benefit those with special needs and to support food pantry programs. The City funded the Clovis Senior Center and the Marjaree Mason Center, utilizing $208,735 in CDBG funds. Services were also provided through the Clovis Police department community resource program utilizing $212,443 in CDBG funds.
Affirmatively Furthering Fair Housing
The City of Clovis has proactively taken several steps to ensure access to fair housing such as speaking at local fair housing conferences, emphasizing language accessibility in programming, partnering with the local housing authority, and distributing fair housing information. Additionally, the City implements its current Citizen Participation Plan and also has received State approval for its 6th cycle Housing Element, which is currently being implemented.
4. Summary of citizen participation process and consultation process The City of Clovis developed a Citizen Participation Plan that was approved by City Council and subsequently approved by HUD in 2024. The purpose of the plan is to encourage citizens, especially lowto moderate-income (LMI) residents, to participate in the development of the Consolidated Plan, Action Plans, Substantial Amendments, and Annual Performance Reports. The primary goals of the City of Clovis’ Citizen Participation Plan are 1) to generate significant public participation, especially from LMI residents and special populations; 2) to gather data that accurately describes and quantifies housing and community development needs and to suggest workable solutions; and 3) to obtain comments on proposals for allocating resources.
The City followed its Citizen Participation Plan in the drafting of this Consolidated Plan. The City hosted public input meetings and one hearing, and talked with organizations in an effort to outreach and encourage participation of all residents, particularly low- and moderate-income residents, elderly persons, and persons with disabilities. The purpose of the meetings was to inform the community about the Consolidated Plan process and to identify opportunities to improve collaborative efforts, eliminate
Consolidated Plan CLOVIS 4
OMB Control No: 2506-0117 (exp. 09/30/2021)
service delivery gaps in order to develop and sustain decent and affordable housing, suitable living environments, and expanded community and economic opportunities. The City also conducted a community wide Consolidated Plan Community Needs Survey to receive public input into forming the Needs section of this Plan. Citizens, non-profit organizations, and all interested parties were provided adequate opportunity to review and comment on the plan and participate in the identification of community needs. Forty-seven (47) direct responses were provided through the survey and through direct e-mail feedback. A summary of the results of the Survey is included as an appendix to this Plan.
Additionally, a detailed description of Citizen Participation and public comments can be found in Section PR-15 Citizen Participation of this Plan.
5. Summary of public comments
A detailed description of Citizen Participation and public comments can be found in Section PR-15 Citizen Participation of this Plan.
6. Summary of comments or views not accepted and the reasons for not accepting them All comments and views submitted were accepted and incorporated into the drafting of this Plan.
7. Summary
The development of the Consolidated Plan incorporated the identification of community needs identified through community participation and analysis of housing and community development data.
Programs identified to be undertaken during the 2026-2030 Consolidated Plan period will address these priority needs. The Plan also includes the City’s 2026-2027 Annual Action Plan that identifies the programs and activities targeted for CDBG funds during the first year of the Plan period. The drafting of the Annual Action Plan also followed the requirements of the City’s Citizen Participation Plan to encourage extensive community participation.
Consolidated Plan CLOVIS 5
OMB Control No: 2506-0117 (exp. 09/30/2021)
The Process
PR-05 Lead & Responsible Agencies 24 CFR 91.200(b)
1. Describe agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.
Agency Role Name Department/Agency
CDBG Administrator CLOVIS Economic Dev., Housing and
Communications Dept.
Table 1 – Responsible Agencies
Narrative
The City of Clovis’ Affordable Housing Program serves as the lead agency for the Consolidated Plan, Annual Action Plans, and Consolidated Annual Performance and Evaluation Reports (CAPERs). The Affordable Housing Program is a division of the Economic Development, Housing and Communications Department. Affordable Housing Program staff work in collaboration with other City Departments and Divisions in the implementation of specific CDBG funded activities and programs including Planning and Development Services Department - Capital Improvements Program (CIP), Department of Public Utilities - Engineering/Administration, Economic Development, Housing and Communications Department - Economic Development Division, and General Services Department - Senior Services. Affordable Housing Program staff also work with other subrecipient organizations when they are awarded CDBG funds to ensure program compliance and proper implementation of the CDBG Program.
Consolidated Plan Public Contact Information
Claudia Cazares, Housing Program Manager
Economic Development, Housing and Communications Department Affordable Housing Programs
1033 Fifth Street
Clovis, CA 93612
(559) 324-2060
[email protected]
www.clovisca.gov/affordablehousing
Consolidated Plan CLOVIS 6
OMB Control No: 2506-0117 (exp. 09/30/2021)
PR-10 Consultation - 91.100, 91.110, 91.200(b), 91.300(b), 91.215(I) and
91.315(l)
1. Introduction
The City consulted with the public, and both internal City Departments and external agencies to determine the needs of the Clovis community and plan for the allocation of available resources relative to the Consolidated Planning period, and this Action Plan. Internally, Clovis met with several department representatives to provide information about the Consolidated Plan and the Community Development Block Grant. Department staff provided input on how CDBG resources can be utilized and leveraged to provide services such as housing programs, economic development, and infrastructure improvements.
Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(I)).
The City coordinates with other agencies including private and governmental health, mental health, and social service agencies in our jurisdiction to enhance coordination between the agencies.
Through the City’s participation in the Fresno Madera Continuum of Care (FMCoC), staff participates through regular board meetings, and the City also holds a membership position on the FMCoC executive board. The FMCoC membership also includes members from the County’s Department of Social Services and the Department of Behavioral Health which provides for accessible collaboration between the City and these service agencies. As a FMCoC Board Member, Clovis staff helps form policy, assists in rating applications for HUD and State funding, and collaborates with other member agencies to address homelessness in the region.
The City also works closely with the local Housing Authority (Fresno Housing) to coordinate and collaborate in the development of affordable housing and provision of affordable housing in Clovis. The City provides referrals for the Housing Choice Voucher program to Clovis residents and encourages housing owners to participate in the program. City staff are coordinating with Fresno Housing for the establishment of a regularly scheduled workshop to provide Housing Choice Voucher program information to Clovis housing property owners and increase the supply of readily available rental units.
Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness The City of Clovis is an active member of the Fresno Madera Continuum of Care (FMCoC), which is the organization that acts as the regional planning body to address homelessness. This collaborative group
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OMB Control No: 2506-0117 (exp. 09/30/2021)
addresses chronic homelessness, homelessness prevention, and discharge coordination policies regionally for both Fresno and Madera Counties, which includes the City of Clovis. Based upon the consultation process, the City has recognized a need for shelters for other at-risk populations such as youth and veterans and will pursue projects to serve these populations. The City has also provided 2024- 2025 and 2025-2026 CDBG funds to the Marjaree Mason Center (MMC) a housing and service provider for domestic violence survivors. The City proposes to continue funding MMC during the next consolidated planning period.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS Although the City of Clovis does not receive ESG funding, City staff collaborates with the FMCoC Board and membership to develop performance standards and evaluate outcomes, and develop funding, policies and procedures for the administration of HMIS and for the future use and implementation of ESG Program funds in areas such as Clovis.
The County of Fresno has applied to the State of California on behalf of areas such as the City of Clovis, for the local use of ESG Program Funds. The State of California is a pass-through agency for federal ESG funds. The City of Clovis will work with local service and housing providers to ensure ESG funds can be, and are used, in the City to meet local needs.
Fresno Housing is the local administrator for the HMIS, and HMIS staff regularly reaches out to the FMCoC Board for guidance and support, including appropriate funding through the FMCoC, which City staff support.
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OMB Control No: 2506-0117 (exp. 09/30/2021)
2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdictions consultations with housing, social service agencies and other entities
1 Agency/Group/Organization Fresno Madera Continuum of Care Agency/Group/Organization Type Housing
Services - Housing
Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Victims of Domestic Violence
Services-homeless
Services - Victims
Publicly Funded Institution/System of Care
Regional organization
What section of the Plan was addressed
by Consultation?
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
City staff requested FMCoC member participation in
the City's Consolidated Plan Community Needs
Survey at the 9/1/2025 regular meeting; and
announced the date and time of a workshop to be
held on 1/26/2026 requesting public input, at the
1/8/2026 FMCoC meeting. City staff will also present
the public comment period and availability of the
Consolidated Plan and Action Plan draft at the
3/12/2026 and 4/9/2026 FMCOC General
Membership meeting. Based upon the consultation
process, the City has recognized a need for shelters
and other housing for at-risk populations such as
disabled, youth and veterans, and will pursue
projects to serve these populations.
2 Agency/Group/Organization Clovis Senior Center
Agency/Group/Organization Type Services - Housing
Services-Elderly Persons
Services-Persons with Disabilities
Other government - Local
Consolidated Plan CLOVIS 9
OMB Control No: 2506-0117 (exp. 09/30/2021)
What section of the Plan was addressed
by Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Transportation and Senior Services
How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
This organization provided direct input via an e-mail
survey and helped to identify priority needs in the
community related to needs experienced by seniors
including transit needs citywide.
3 Agency/Group/Organization Fresno Housing Authority
Agency/Group/Organization Type Housing
PHA
What section of the Plan was addressed
by Consultation?
Housing Need Assessment
Public Housing Needs
Homeless Needs - Chronically homeless
How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
This organization provided direct input via an e-mail
survey and helped to identify priority needs in the
community related to needs experienced by
residents in public housing, low-income families,
seniors and the homeless.
4 Agency/Group/Organization Magnolia Crossing
Agency/Group/Organization Type Housing
Services-Elderly Persons
Services-Persons with Disabilities
Services-Health
What section of the Plan was addressed
by Consultation?
Housing Need Assessment
Non-Homeless Special Needs
How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
This organization provided direct input via an e-mail
survey and helped to identify priority needs in the
community, particularly for seniors.
5 Agency/Group/Organization Habitat for Humanity Fresno County Agency/Group/Organization Type Housing
Business and Civic Leaders
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What section of the Plan was addressed
by Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Economic Development
Anti-poverty Strategy
How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
This organization provided direct input via an e-mail
survey and helped to identify priority needs in the
community, particularly for low-income families and
seniors, and including the priority need of workforce
development.
6 Agency/Group/Organization Fresno County Economic Opportunities Commission Agency/Group/Organization Type Housing
Services - Housing
Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-homeless
Services-Education
Services-Employment
What section of the Plan was addressed
by Consultation?
Housing Need Assessment
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Economic Development
Anti-poverty Strategy
How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
This organization provided direct input via an e-mail
survey and helped to identify priority needs in the
community, particularly for low-income families, the
disabled, homeless, veteras, youth and seniors, and
including the priority need of workforce
development and mental health services.
7 Agency/Group/Organization Fresno-Madera Area Agency on Aging Agency/Group/Organization Type Housing
Services-Elderly Persons
Services-Persons with Disabilities
Services-Health
Service-Fair Housing
Consolidated Plan CLOVIS 11
OMB Control No: 2506-0117 (exp. 09/30/2021)
What section of the Plan was addressed
by Consultation?
Housing Need Assessment
Non-Homeless Special Needs
Anti-poverty Strategy
How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
This organization provided direct input via an e-mail
survey and helped to identify priority needs in the
community, particularly for seniors.
8 Agency/Group/Organization Fresno County Department of Social Services Agency/Group/Organization Type Housing
Services - Housing
Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Health Agency
Other government - County
What section of the Plan was addressed
by Consultation?
Housing Need Assessment
Homelessness Strategy
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Non-Homeless Special Needs
Anti-poverty Strategy
How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
This organization provided direct input via an e-mail
survey and helped to identify priority needs in the
community.
9 Agency/Group/Organization Boys & Girls Clubs of Fresno County Agency/Group/Organization Type Services-Children
Services-Education
What section of the Plan was addressed
by Consultation?
Non-Homeless Special Needs
Anti-poverty Strategy
Consolidated Plan CLOVIS 12
OMB Control No: 2506-0117 (exp. 09/30/2021)
How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
This organization provided direct input via an e-mail
survey and helped to identify priority needs in the
community, particularly as it relates to services for
youth.
10 Agency/Group/Organization San Joaquin Valley Housing Collaborative Agency/Group/Organization Type Housing
What section of the Plan was addressed
by Consultation?
Housing Need Assessment
How was the
Agency/Group/Organization consulted
and what are the anticipated outcomes
of the consultation or areas for
improved coordination?
This organization provided direct input via an e-mail
survey and helped to identify priority needs in the
community.
Table 1 – Agencies, groups, organizations who participated Identify any Agency Types not consulted and provide rationale for not consulting N/A
Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Continuum of
Care
Fresno Madera
Continuum of Care
This effort aligns with the strategic plan goal to support activities to respond to homelessness and its impacts on the community.
City of Clovis
Housing
Element
City of Clovis
Planning and
Development
Services
Government Code Section (GSC) 65300 requires cities and counties to adopt and maintain a General Plan with a minimum of seven mandatory elements: Land Use, Circulation, Housing, Conservation, Open Space, Noise, and Safety. This
Consolidated Plan and Action Plan is reflected in the Housing portion of the Housing Element.
Table 2 – Other local / regional / federal planning efforts
Consolidated Plan CLOVIS 13
OMB Control No: 2506-0117 (exp. 09/30/2021)
Describe cooperation and coordination with other public entities, including the State and any adjacent units of general local government, in the implementation of the Consolidated Plan (91.215(l))
City of Clovis staff cooperates and coordinates with neighboring public entities, including the State of California, City of Fresno, and County of Fresno, in the analysis and implementation of the Consolidated Plan. All public notices, requests for comments, and request for participations in surveys were communicated with colleagues from the County of Fresno, City of Fresno, Fresno Council of Governments, Clovis Unified School District, State Department of Housing and Community Development, and local public utility companies.
Narrative (optional):
The City of Clovis also consulted with local broadband service providers and organizations engaged in narrowing any existing digital divide in the development of this action plan to gain their input and feedback on the use of CDBG funds. The City of Clovis is located immediately adjacent to a Metropolitan area (City of Fresno) and therefore most of our neighborhoods are well served by broadband internet service providers. The City will continue to consult with these providers to identify any areas of need within the City limits. These agencies did not provide any feedback as of the publication of this document. City staff also consulted with resilience specific agencies, whose primary responsibilities include the management of flood prone areas, public land or water resources and emergency management agencies. In the Fresno-Clovis region these agencies include the Fresno Metropolitan Flood Control Agency, the Fresno Irrigation District, and other internal City Departments whose oversight includes discharge, public land administration and emergency management.