October 5, 2026 - 1 - 6:00 PM
Agenda • City Council Meeting
Council Chamber, 1033 Fifth Street, Clovis, CA 93612 (559) 324-2060 ClovisCa.gov
October 5, 2026 6:00 PM Council Chamber
In compliance with the Americans with Disabilities Act, if you need special assistance to access the City Council Chamber to participate at this meeting, please contact the City Clerk at (559) 324-2060 (TTY – 711). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the Council Chamber.
The Clovis City Council meetings are open to the public at the physical location listed above.
Members of the public may observe and participate in City Council meetings through any of the following methods:
1. Attend In Person: Attend the meeting at the physical location listed above.
2. View the Meeting Online: View the meeting in a non-participatory capacity through the live webcast available at ClovisCA.gov/agendas or on the City's YouTube channel.
3. Participate Remotely: Members of the public may participate remotely through Webex. Click on the link below for information regarding registration, access, and participation instructions:
Click Here To Register Through Webex
In the event of a disruption that prevents the City from broadcasting the meeting or receiving remote public comment, the City will comply with applicable provisions of Gov. Code § 54953.4 and City policy governing remote participation and technological disruptions.
4. Written Comments: Members of the public may submit written comments through the online agenda portal at ClovisCA.gov/agendas. Please see the instructions below:
• Please submit written comments through the online agenda portal at ClovisCA.gov/agendas no later than 4:00 PM.
• Please submit a separate form for each agenda item.
• A copy of your written comment will be provided to the City Council and will identify the agenda item. If you wish to make a verbal comment, please see the instructions above. • Written comments that do not identify an agenda item will be included under general public comment.
• Please Note: written comments received after 4:00 PM may not be provided to the City Council during the meeting. All written comments received before the close of the meeting will be included in the official record.
October 5, 2026 - 2 - 6:00 PM
Campaign Contribution Prohibition and Mandatory Disclosure – Pursuant to Government Code Section 84308, a Councilmember shall not accept, solicit, or direct a campaign contribution of more than $500 from any party or their agent, or from any participant or their agent, while a proceeding involving a license, permit, contract, or other entitlement for use is pending before the City or for 12 months after a final decision is rendered in that proceeding. Any Councilmember who has received a campaign contribution of more than $500 within the preceding 12 months from a party or their agent, or from a participant or their agent, must disclose that fact on the record of the proceeding and shall not make, participate in making, or in any way attempt to use their official position to influence the decision.
Pursuant to Government Code Section 84308, subdivision (e), any party to a covered proceeding before the City Council is required to disclose on the record of the proceeding any campaign contribution, including aggregated contributions, of more than $500 made within the preceding 12 months by the party or their agent to any Councilmember. The disclosure shall be made as required by Government Code Section 84308, subdivision (e)(1) and California Code of Regulations, Title 2, section 18438.8. No party or their agent, and no participant or their agent, shall make a campaign contribution of more than $500 to any Councilmember during the covered proceeding or for 12 months after a final decision is made in that proceeding. The foregoing statements do not constitute legal advice, and parties and participants are urged to consult with their own legal counsel regarding the applicable requirements of the law.
Call to Order
Flag Salute - Councilmember Bessinger
Roll Call
Presentations/Proclamations
1. Presentation of Proclamation declaring October 2026, as Domestic Violence Awareness Month.
Public Comments
This is an opportunity for the members of the public to address the City Council on any matter within the City Council’s jurisdiction that is not listed on the Agenda. In order for everyone to be heard, please limit your comments to 3 minutes or less, or 10 minutes per topic. Anyone wishing to be placed on the Agenda for a specific topic should contact the City Manager’s office and submit correspondence at least 10 days before the desired date of appearance.
Consent Calendar
Items considered routine in nature are to be placed upon the Consent Calendar. They will all be considered and voted upon in one vote as one item unless a Councilmember requests individual consideration. A Councilmember’s vote in favor of the Consent Calendar is considered and recorded as a separate affirmative vote in favor of each action listed. Motions in favor of adoption of the Consent Calendar are deemed to include a motion to waive the reading of any ordinance or resolution on the Consent Calendar. For adoption of ordinances, only those that have received a unanimous vote upon introduction are considered Consent items.
2. Administration - Approval - Minutes from the September 14, 2026, City Council Meeting.
3. Administration – Approval – Draft Response to Fresno County Civil Grand Jury Regarding Police Department Record Fees; and Authorization for City Manager to Submit Response.
October 5, 2026 - 3 - 6:00 PM
4. Finance - Approval - Res. 26-___, A Resolution of Intention (ROI) to Annex Territory (Annexation #78) (T3286 Southeast Corner Sunnyside/Perrin), to the Community Facilities District (CFD) 2004-1 and to Authorize the Levy of Special Taxes Therein and Setting the Public Hearing for November 9, 2026.
5. General Services – Approval – Res. 26-___, Authorizing Amendments to the City’s Classification and Compensation Plans by Adopting a Public Utilities Finance Manager Classification with a Salary Range of $12,314 - $14,969 per Month.
6. General Services – Approval – Res. 26-____, Authorizing Amendments to the City’s FY 2026-2027 Position Allocation Plan by Adding One (1) Management Analyst position and Removing One (1) Senior Management Analyst position within the General Services Department.
7. General Services – Approval – Res. 26-___, Authorizing Amendments to the City’s FY 2026-2027 Classification and Compensation Plans to Adopt an Animal Services Manager Classification with a Salary Range of $10,600 to $12,885 per month, and Approval - Res. 26-___, Amending the City’s FY 2026-2027 Position Allocation Plan by adding one (1) Animal Services Manager position and removing one (1) Supervisor of Animal Services position within the Police Department.
8. General Services – Approval – Res. 26-___, Authorizing Amendments to the City’s Classification and Compensation Plans by Revising the Accounting Systems Technician Classification with a Monthly Salary Range of $5,864 to $7,128 and Revising the Senior Accounting Systems Technician Classification in the Finance Department, and Approval – Res. 26- ___, Amending the City’s FY 2026-2027 Position Allocation Plan by adding one (1) Accounting Systems Technician position and removing one (1) Senior Accounting Systems Technician position within the Finance Department.
9. General Services – Approval – Res. 26-___, Authorizing Amendments to the City’s Classification Plan by Revising the Principal Account Clerk Classification in the Finance Department.
10. Planning and Development Services – Approval – Final Acceptance and Authorization to Record the Notice of Completion for CIP 25-04 Teague Avenue Street Improvements for a Final Contract Cost of $960,300.02.
11. Planning and Development Services – Approval – Final Acceptance and Authorization to Record the Notice of Completion for CIP 25-14 Osmun Senior Apartments Sidewalk Project for a Final Contract Cost of $150,912.00.
12. Planning and Development Services – Approval – Bid Award for CIP 26-18 Minnewawa Avenue Fresno Irrigation District (FID) Improvements to Agee Construction in the amount of $393,420.00; and Authorize the City Manager to execute the contract on behalf of the City.
13. Planning and Development Services – Approval – Final Acceptance and Authorization to Record the Notice of Completion for CIP 26-01 Rubberized Cape Seal 2026 for a Final Contract Cost of $1,875,435.00
14. Planning and Development Services – Approval – Res. 26-___, Submittal of a Rubberized Pavement Grant for the maintenance of various City streets, under the CalRecycle Program; and Authorizing the City Engineer to execute all related grant documents.
15. Public Utilities Department – Approval – Contract Change Order 1 for CIP 25-15, Reservoir 4 Tank Liner Project, to Cal Sierra Construction, Inc., in the amount of $310,557.00; and Authorize the City Manager to Execute the Contract Change Order on Behalf of the City.
October 5, 2026 - 4 - 6:00 PM
16. Public Utilities – Approval – Authorize the City Manager to Execute a Three (3) Year Software and Support Renewal Agreement with OpenGov, Inc., for the Department’s Enterprise Asset Management Software for the Total Amount of $246,404.54.
17. Public Utilities – Approval – Authorize the City Manager or designee to Execute the Eastside Creeks Water Rights Agreement on Behalf of the City; and Authorize Anticipated Expenditures Over Multiple Budget Years Estimated at $250,000 to Accomplish Installation of the Water Flow Monitoring Stations.
18. Public Utilities – Approval – Waive Formal Bidding Requirements and Authorize the Purchase of One (1) Tymco Model 600 Street Sweeper off the HGAC Cooperative Purchasing Contract from Tymco, Inc., for the Total Amount of $544,211.34.
Administrative Items
Administrative Items are matters on the regular City Council Agenda other than Public Hearings.
19. Consider Approval - Approve the Peg Bos Plaza Honoree Policy.
Staff: Paul Armendariz, Assistant City Manager
Recommendation: Approve
20. Provide Direction - Regarding a State Route 168 Decorative Overpass Feature and provide direction to staff on future steps.
Staff: Tatiana Partain, Management Analyst
Recommendation: Provide Direction
City Manager Comments
Council Comments
Closed Session
A “closed door” (not public) City Council meeting, allowed by State law, for consideration of pending legal matters and certain matters related to personnel and real estate transactions.
21. Government Code Section 54956.9(a)
CONFERENCE WITH LEGAL COUNCIL- EXISTING LITIGATION
Workers Compensation Case in Regards to: Christopher Taliaferro
22. Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Case Name: Desiree Martinez v. City of Clovis, et al., Case No. 19CECG03855 Reconvene into Open Session and Report from Closed Session Adjournment
Future Meetings
Regular City Council Meetings are held at 6:00 PM in the Council Chamber. The following are future meeting dates:
Oct. 12, 2026
Nov. 2, 2026
Nov. 9, 2026
Preliminary - Subject to Approval
- 1 -
City Council Meeting • Minutes
September 14, 2026 6:00 PM Council Chamber
Call to Order - The meeting was called to order by Mayor Mouanoutoua at 6:00 PM.
Flag Salute led by Councilmember Basgall
Roll Call
Present: Councilmember Ashbeck, Councilmember Basgall, Councilmember Bessinger, Mayor Pro Tem Pearce, and Mayor Mouanoutoua
Mayor Mouanoutoua requested a moment of silence in honor of retired Clovis Police Sergeant Tom Tucker, who served the City of Clovis for more than 33 years. There was consensus of the City Council to present a proclamation in honor of Sergeant Tucker.
Presentations/Proclamations
1. Presentation of Proclamation Recognizing U.S. Constitution Week.
Public Comments
Brian Wilson, resident, addressed the Council regarding the City’s September 11 remembrance ceremony, thanking the Council and City for the event and commenting on the placement/visibility of the Old Town seal on the water tank.
Steven Trevino, resident, addressed the Council regarding September 11 and national unity, reflecting on the unity in government following 9/11 and expressing concern about current political division and lack of trust.
Consent Calendar
Upon call, there was no public comment.
Motion by Councilmember Ashbeck, seconded by Councilmember Basgall, that the items on the Consent Calendar be approved. Motion carried by unanimous vote.
2. Minutes from the September 8, 2026, City Council Meeting.
3. Planning and Development Services – Approval – Final Acceptance and Authorization to Record the Notice of Completion for CIP 13-22 Leonard Avenue Bridge Replacement for a Final Contract Cost of $1,726,436.48.
4. Planning and Development Services - Approval - Res. 26-98, Annexation of Miscellaneous Properties to the Landscape Maintenance District No. 1.
Preliminary - Subject to Approval
- 2 -
5. Public Utilities - Approval - Bid Award for CIP 25-15, Reservoir 4 Tank Liner, to Cal Sierra Construction, Inc., in the amount of $787,967.00; and Authorize the City Manager to Execute the Agreement on Behalf of the City.
Administrative Items
6. Consider Approval - Policy on the Timing of Off-Site Infrastructure Improvements for Entitlements to Maintain Public Safety.
The following members of the public addressed the Council on the above item: Brian Wilson; Darren Rose, President and CEO of the Building Industry Association of Fresno / Madera Counties; and Mike Prandini.
Motion by Councilmember Bessinger, seconded by Councilmember Ashbeck to approve the Policy on Timing of Off-Site Infrastructure Improvements for Entitlements, with an amendment to Section
5.3 to insert the language, "as provided in Section 6 or Section 7 below." Motion carried by unanimous vote.
Council Items
7. Consider Approval - Change of Council Meeting Schedule.
Upon call, there was no public comment.
Motion by Councilmember Ashbeck, seconded by Councilmember Basgall to cancel the September 21, 2026, Regular City Council meeting. Motion carried by unanimous vote.
City Manager Comments
City Manager Haussler announced the following upcoming events: the America 250 Water Tower Lighting and Drone Image; Family Fun in the Park, formerly known as the Clovis Mobile Rec. Tour, at San Gabriel Park on Wednesday, September 16th, from 5:00 p.m. to 7:00 p.m.; the GPAC Meeting at the Transit Center on Thursday, September 17th, at 6:00 p.m.; Family Fun in the Park at Thorburn Park on Saturday, September 27th, from 11:00 a.m. to 1:00 p.m.; the Letterman Trail Ribbon Cutting at the Big Dry Creek Canal behind Letterman Park on Tuesday, September 29th, at 8:30 a.m.; and Clovis Night Out at David McDonald Park on Saturday, October 3rd, from 4:00 p.m. until dark.
Council Comments
There was no formal Council direction for staff.
Closed Session
8. Government Code Section 54956.9(d)(4)
Conference with Legal Counsel – Anticipated Litigation
Deciding whether to initiate litigation
One potential case
Upon call, there was no public comment.
Motion by Mayor Pro Tem Pearce, seconded by Councilmember Ashbeck, to direct legal counsel for
Preliminary - Subject to Approval
- 3 -
the City of Clovis to initiate legal action. The action, defendant(s), and other particulars shall be disclosed in accordance with Government Code Section 54957.1(a)(2) once the action is formally commenced. Motion carried by unanimous vote.
Reconvene into Open Session and Report from Closed Session Adjournment
Mayor Mouanoutoua adjourned the meeting at 7:31 P.M. and the next regularly scheduled meeting is October 5, 2026.
Mayor City Clerk
Report to the City Council
To: City Council
From: Administration
Date: October 5, 2026
Staff: Paul Armendariz, Assistant City Manager
Subject: Administration – Approval – Draft Response to Fresno County Civil Grand Jury Regarding Police Department Record Fees; and Authorization for City Manager to Submit Response.
Recommendation: Approve
Attachments: 1. Grand Jury Response ATT 1 Grand Jury Report
2. Grand Jury Response ATT 2 Draft Response Letter to Fresno Grand Jury Recommendation:
For the City Council to approve the draft response letter to the Fresno County Civil Grand Jury regarding Police Department record fees included in the City’s Master Fee Schedule, and to authorize the City Manager to submit the approved response to the Presiding Judge of the Fresno County Superior Court and the Fresno County Administrative Office in accordance with California Penal Code section 933.05.
Executive Summary:
The City Council is considering approval of the proposed response to the Fresno County Civil Grand Jury’s findings and recommendations regarding the Police Department’s record fees as listed in the City’s Master Fee Schedule. The Grand Jury’s report, issued pursuant to California Penal Code Section 933.05, identified concerns about the City’s process for setting and reviewing Police Department record fees and their compliance with the California Public Records Act. The Council’s action will ensure the City meets statutory response requirements and addresses transparency and legal compliance in the administration of public record fees.
Background:
The City of Clovis maintains a Master Administrative Fee Schedule that establishes fees for a wide range of municipal services, including those provided by the Police Department. The schedule is periodically reviewed and updated to reflect changes in labor costs, regulatory requirements, and service delivery practices. Amendments to the fee schedule are adopted by City Council resolution in accordance with applicable provisions of state law and the Clovis Municipal Code. The Police Department is responsible for preparing and submitting its proposed fee schedule, including recordPage 9 of 204
related fees, to City management for inclusion in the citywide schedule and subsequent Council consideration. The most recent comprehensive review of Police Department record fees was conducted in 2010 with the assistance of a national consulting firm, which recommended periodic updates based on cost analysis models. Subsequent revisions, including those adopted in 2022 and 2023, have incorporated adjustments for inflation and labor costs, relying on the original fee structure and methodology. This context has prompted external review and recommendations for enhanced transparency and alignment with statutory standards governing public records fees.
Fiscal Impact:
There is no direct fiscal impact associated with the approval and submission of the City’s response to the Fresno County Civil Grand Jury report regarding Police Department record fees.
Reason for Recommendation:
Approval of the response to the grand jury report is warranted to address identified gaps in the City’s current practices for evaluating and documenting Police Department record fees. Responding as requested under California Penal Code Section 933.05 will facilitate the development of clear, transparent protocols for fee setting and ensure that future fee schedules are both reasonable and legally compliant.
Actions Following Approval:
Upon City Council approval, staff will transmit the finalized response to the Presiding Judge of the Fresno County Superior Court and the Fresno County Administrative Office in accordance with California Penal Code section 933.05. Staff will also initiate the process to assess Police Department record fees for compliance with the California Public Records Act consistent with the timelines and directives outlined in the Grand Jury’s recommendations.
Conflict of Interest:
None.
County of Fresno
COUNTY ADMINISTRATIVE OFFICE
PAUL NERLAND
COUNTY ADMINISTRATIVE OFFICER
July 21, 2026
Sent Via Email: [email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Vong Mouanoutoua, Mayor
Diane Pearce, Mayor Pro Tem
Lynne Ashbeck, Councilmember
Matt Basgall, Councilmember
Drew Bessinger, Councilmember
Mayor and Members of the Clovis City Council
Subject: Grand Jury Report No. 4 “Overcharged? Clovis Police Department Record Fees” Dear Mayor and Council Members:
The enclosed Grand Jury Report No. 4 for 2025-2026 is provided to you by the Fresno County Grand Jury pursuant to California Penal Code, section 933.05, subdivision (f), which states as follows:
A grand jury shall provide to the affected agency a copy of the portion of the grand jury report relating to that person or entity two working days prior to its public release and after the approval of the presiding judge. No officer, agency, department, or governing body of a public agency shall disclose any contents of the report prior to the public release of the final report. (Emphasis added).
Report No. 4 is scheduled for public release on July 24, 2026, and will be available on the Fresno County Superior Court website: Report & Response | Superior Court of California | County of Fresno.
The Grand Jury requires a response from the Clovis City Council regarding Findings F1, F2, and F3 and Recommendations R1 and R2, which are listed below:
FINDINGS
F1. Because there is no established policy setting standards for revising CPD’s fee schedule, the CPD and City of Clovis management were both unable to show whether its past and current record fees meet the legal standards of the California Public Records Act and other relevant laws.
F2. Because there is no established policy setting the procedure for revising CPD’s fee schedule, the CPD was unable to provide a clear explanation of the protocol it uses to determine and review record fees for submission to the Clovis City Council for review and final approval.
F3. The CPD record fees may have violated the California Public Records Act’s “direct costs” standard because the records fees are predetermined flat fees.
Attachment 1
Clovis City Council
July 21, 2026
Room 300, Hall of Records / 2281 Tulare Street / Fresno, California 93721-2198 / (559) 600-3529 / FAX (559) 600-1608 / 1-800-742-1011 The County of Fresno is an Equal Employment Opportunity Employer
RECOMMENDATIONS
R1. The Clovis City Council should direct the CPD to assess whether the public record fees in the Department’s current fee schedule meet the legal standards of the California Public Records Act and includes fees that are reasonable for constituents, to be completed September 30, 2026. (F3) R2. The Clovis City Council should direct the CPD to develop a written, publicly available standard operation procedure to determine how future Department fee schedules are amended, including a recommended regular periodic review schedule every five years, by January 1, 2027. (F1, F2) Pursuant to California Penal Code, section 933.05, the Fresno County Grand Jury requests responses to each specific finding and recommendation. It is required under California Penal Code, section 933(c) that responses from elected County officials or agency heads are due within 60 days of receiving this report and 90 days for the governing bodies of public agencies.
This letter, with enclosure, serves as formal notice of the Grand Jury’s Report No. 4 and the response requirements set forth in Penal Code, section 933.05. The response should be prepared in accordance with that section and addressed to:
The Honorable Judge Jeffrey Hamilton, Jr.
Fresno County Superior Court
1100 Van Ness Avenue
Fresno, CA 93724-0002
Please send a copy of your response to the Fresno County Administrative Office, Attention: Amy Ryals at [email protected].
If you have any questions, please contact me by email or at (559) 600-1227.
Respectfully,
Amy Ryals
Principal Administrative Analyst
County Administrative Office
Enclosure
OVERCHARGED?
Clovis Police Department Record Fees
AI Generated Image Public Record Financial Exchange with Police Department 2025-2026 Fresno County Civil Grand Jury
Report #4
Report Date: June 3, 2026
2025-2026 Fresno County Civil Grand Jury Page 1
SUMMARY
The Grand Jury received a citizen complaint regarding the fees charged by the Clovis Police Department (CPD) to duplicate records requested by the general public.
An investigative committee was formed to examine the CPD records fees schedule, particularly whether the fee for duplicating electronic police records overcharges the public. The complainant's underlying issue is whether the CPD’s record fees meet the legal standards under the California Public Records Act (Government Code sections 7920.000-7931.000) ensuring reasonable public access to records.
The Grand Jury began by interviewing the complainant, followed by employees of CPD and City of Clovis. Also reviewed were the materials submitted by the complainant. These included the actions they took to gather information, legal standards, and record fees of other police departments in Fresno County.
Specific deficiencies were identified in the current processes and procedures within the CPD and City of Clovis for determining record fee schedules. Two major concerns emerged from this investigation. First, the inability to confirm how record fees are calculated, specifically, and how they meet the legal standards of the California Public Records Act. Second, was the inability to describe the exact process the CPD uses to review the fee schedule they send to the City of Clovis Manager for City Council approval.
The findings and recommendations in this report respond to these deficiencies.
This report’s objective is to promote transparency, with the goal of establishing an accessible CPD fee schedule protocol and ensuring their record fees meet the legal standards of the California Public Records Act.
2025-2026 Fresno County Civil Grand Jury Page 2
INTRODUCTION
California’s Public Records Act (CPRA) gives individuals the right to access public records from a public agency. As defined in the CPRA, the term “public records” is “any writing containing information relating to the conduct of the public’s business prepared, owned, used or retained by any state or local agency regardless of physical form or characteristics.” (Gov’t Code § 7920.530(a).) This right of access to public records involves determining who bears the cost of duplicating these records and how to itemize those fees while ensuring the public’s right to the records.
The proliferation of electronic records has challenged how these costs should be distributed while ensuring the public’s access to the records. The CPRA was amended to account for new technologies, including electronic media. These amendments specified that a record that is only available in electronic form is still a public record that can be requested. The amendments also directed that copies of the record must be provided upon request in the format requested unless that format is not used by the agency.
The general rule under the CPRA remains: the requester pays the “direct costs” of duplication, or a statutory fee if applicable, even if the record is already in an electronic format used by the agency. (Gov’t Code §§ 7922.530(a) and 7922.575(a).) However, the agency can pass on the cost of reproducing an electronic record should the record not normally be in electronic format and requires production costs (i.e., “requires data compilation, extraction, or programming”). (Gov't Code § 7922.575(b)(2).)
The question this Civil Grand Jury sought to answer was: Do the CPD record fees meet the legal standards of the CPRA and are the fees reasonable based on the CPD’s established procedure to amend this fee schedule?
2025-2026 Fresno County Civil Grand Jury Page 3
METHODOLOGY
In conducting its investigation, the Civil Grand Jury interviewed staff at the City of Clovis and the CPD. It also reviewed the materials the complainant submitted, the records fees of other local police departments, visited both the Clovis and Fresno Police Departments, and studied websites describing the CPRA.
DISCUSSION
The City of Clovis comprises several departments, all of which charge fees for a wide range of public services. The City management collects those fees, compiles them into a Master Administrative Fee Schedule (MAFS), then places them on the Clovis City Council agenda for their review and approval. Two departments, CPD and Clovis Fire Department, are each solely responsible for creating their own department fee schedules and submitting them to City management for inclusion into the MAFS along with the justification for any changes. The investigation focused only on the CPD fees for record requests (e.g., copies of police reports, copies of CDs/DVDs, and reproduction of digital photographs).
In spring of 2010, the CPD retained a national consulting firm that specializes in ensuring public access to government services to help assess their fees and make recommendations for fee changes. The consulting firm recommended that CPD review its own fee charges every four to five years and use their data model to generate future fees.
The 2010 CPD Fee Schedule, including the record fees, was approved by Clovis City Council and enacted. These fees were put into effect in 2011. The fees pertinent to this complaint were as follows:
● Copy of Police Report = $5
● Production of Records-Video Tapes/CD’s/DVD’s per record = $54 ● Reproduction of Digital Photographs = $43
● Reproduction of 35mm Photographs = $142
2025-2026 Fresno County Civil Grand Jury Page 4
The most recent revision of the CPD fee schedule was Fall 2022. The CPD proposed changes to recover costs associated with the increase in labor for producing these services. The Grand Jury learned that the CPD used the 2010 consultant’s model along with the growth rate from the 2010 Cost of Living Index to the 2022 Cost of Living Index. The Index provided new labor costs that were then inserted into the 2010 consultant’s model to generate the new fee schedule, including the record fees.
The 2022 fee schedule line items were the same as the 2010 fee schedule line items.
The CPD submitted to City management their proposed fee schedule. The CPD’s proposed fee schedule was adopted by the Clovis City Council on November 7, 2022.
The Grand Jury learned there was concern because fee schedules are not being reviewed regularly, the fee schedule may have been relying on outdated information, and may not reflect current laws.
The following record fees went into effect in January 2023 and are displayed in the main CPD lobby:
● Copy of Police Report/c-CAD Calls = $7
● Production of Records-CDs/DVDs per copy = $75
● Reproduction of Digital Photographs = $55
● Reproduction of 35mm photographs = $200
The Grand Jury investigation into the CPD record fees revealed that there are no established procedures for reviewing the CPD fee schedule, including, but not limited to, how often CPD should review its fee schedule and whether the current schedule meets legal requirements.
2025-2026 Fresno County Civil Grand Jury Page 5
CONCLUSION
The Grand Jury understands that the CPD does not wish to make it difficult for people to access public records. Four years ago, CPD examined its fees. Its efforts centered on analyzing current labor costs and calculating those costs into the consultant’s model given to them back in 2010. From the evidence presented through interviews the Grand Jury conducted, the Grand Jury determined that CPD record fees may not comply with the CPRA’s “direct cost” standard.
Additionally, there is a lack of clarity on who, when and how CPD record fees are determined. The only consistent conclusion was that CPD prepares its own fee schedule, passes its proposed record fees on to City management for Clovis City Council discussion and final approval.
FINDINGS
California Penal Code Section 933(a) mandates that a grand jury report issue findings and recommendations.
Finding 1. Because there is no established policy setting standards for revising CPD’s fee schedule, the CPD and City of Clovis management were both unable to show whether its past and current record fees meet the legal standards of the California Public Records Act and other relevant laws.
Finding 2. Because there is no established policy setting the procedure for revising CPD’s fee schedule, the CPD was unable to provide a clear explanation of the protocol it uses to determine and review record fees for submission to the Clovis City Council for review and final approval.
Finding 3. The CPD record fees may have violated the California Public
2025-2026 Fresno County Civil Grand Jury Page 6
Records Act’s “direct costs” standard because the records fees are predetermined flat fees.
RECOMMENDATIONS
Recommendation 1: The Clovis City Council should direct the CPD to assess whether the public record fees in the Department’s current fee schedule meet the legal standards of the California Public Records Act and includes fees that are reasonable for constituents, to be completed September 30, 2026. (F3) Recommendation 2: The Clovis City Council should direct the CPD to develop a written, publicly available standard operation procedure to determine how future Department fee schedules are amended, including a recommended regular periodic review schedule every five years, by January 1, 2027. (F1, F2)
REQUESTS FOR RESPONSES
Pursuant to California Penal Code §933, each entity or individual named below must respond to the enumerated Findings and Recommendations within specific statutory guidelines.
Responses must be based on the findings and recommendations of the report, not the process of how the findings and recommendations were acquired.
Responses to Findings shall be either:
● The respondent agrees with the finding; or
● The respondent disagrees wholly or partially with the finding, in which case
2025-2026 Fresno County Civil Grand Jury Page 7
the response shall specify the portion of the finding that is disputed and shall include an explanation of the reasons, therefor.
Responses to Recommendations shall be one of the following:
● The recommendation has been implemented, with a summary regarding the implemented action;
● The recommendation has not yet been implemented, but will be implemented in the future, with a time limit for implementation;
● The recommendation requires further analysis, with an explanation and the scope and parameters of an analysis or study, and a time limit for the matter to be prepared for discussion by the officer or head of the agency or department being investigated or reviewed, including the governing body of the public agency where applicable. This time limit shall not exceed six months from the date of the publication of the Civil Grand Jury report; ● The recommendation will not be implemented because it is not warranted or is not reasonable, with an explanation therefor.
REQUIRED RESPONDENT
Required response within 90 days:
The following entity is required to respond: Clovis City Council (F1, F2, F3, R1, R2)
INVITED RESPONDENTS
The following responses are invited pursuant to Penal Code section 933(a) from the following departments within 90 days:
Clovis City Manager (F1, F2, F3, R1, R2)
Clovis Police Department, Chief of Police (F1, F2, F3, R1, R2)
2025-2026 Fresno County Civil Grand Jury Page 8
Responses are to be sent to:
The Honorable Judge Jeffrey Hamilton, Jr.
Fresno County Superior Court
1100 Van Ness Avenue
Fresno, CA 93724-0002
DISCLAIMER
Reports issued by the Civil Grand Jury do not identify individuals interviewed. Penal Code section 929 requires reports of the Civil Grand Jury to not contain the name of any person or facts leading to the identity of any person who provides information to the Civil Grand Jury.
If you have an issue with local government that the
Civil Grand Jury should investigate:
Please complete and submit this form
Civil Grand Jury | Superior Court of California County of Fresno You can help create a report like this. If you are interested in serving our community by joining the Grand Jury, complete this application:
Apply here to participate in the civil grand jury
P O L I C E D E P A R T M E N T
1 2 3 3 F I F T H S T R E E T • C L O V I S , C A 9 3 6 1 2 October 6, 2026
The Honorable Jeffrey Hamilton, Jr., Presiding Judge
Fresno County Superior Court
1100 Van Ness Avenue
Fresno, CA 93724-0002
RE: Response to the 2025/26 Civil Grand Jury Report entitled “Overcharged? Clovis Police Department Record Fees”
Dear Honorable Presiding Judge Hamilton, Jr.:
Pursuant to California Penal Code sections 933 and 933.05, this letter addresses the findings and recommendations in the Grand Jury’s above-referenced report, which address subjects under control of the Clovis Police Department (the “CPD”) and Respondent.
The following are the Grand Jury’s findings and recommendations and the City Council’s response.
FINDINGS:
Finding 1:
Because there is no established policy setting standard for revising CPD’s fee schedule, the CPD and City of Clovis management were both unable to show whether its past and current record fees meet the legal standards of the California Public Record Act and other relevant laws.
Response:
Respondent partially disagrees with the finding. Regarding policy setting standards for reviewing the fee schedule, as the Grand Jury’s report states, when the fee schedule was last comprehensively revised in 2010, the City retained an outside consulting firm to create a fee model. The same firm recommended the City review its fee schedule every four to five years, which the City has largely followed. However, the City agrees that new California case law has since been generated that has further clarified that scope of allowable fees, and the City may need to review its current schedule, and the 2010 data model, to ensure compliance with current law.
Finding 2:
Because there is no established policy setting the procedure for revising CPD’s fee schedule, the CPD was unable to provide a clear explanation of the protocol it uses to determine and review record fees for submission to the Clovis City Council for review and final approval.
Response:
Respondent disagrees with the finding. As stated in response to Finding 1, the policy setting the procedure for revising CPD’s fee schedule was that the City review its fee schedule every four to five years and ATTACHMENT 2
adjust according to corresponding changes in the cost-of-living index, which the City has largely followed.
However, as stated previously, the City agrees that new California case law has further clarified that scope of allowable fees, and the City may need to review its current schedule, and the 2010 data model, to ensure legal compliance.
Finding 3:
The CPD record fees may have violated the California Public Records Act’s “direct costs” standard because the records fees are predetermined flat fees.
Response:
Respondent partially disagrees with the finding, in that predetermined flat fees are not categorically disallowed under the California Public Records Act (“CPRA”). However, as mentioned in reference to Finding 1, Respondent agrees that new case law has clarified the costs chargeable in responding to the CPRA requests, and the City may need to review its fee schedule to ensure compliance with current law.
RECOMMENDATIONS:
Recommendation 1:
The Clovis City Council should direct the CPD to assess whether the public record fees in the Department’s current fee schedule meet the legal standards of the California Public Records Act and includes fees that are reasonable for constituents, to be completed September 30, 2026. (F3) Response:
The recommendation has not yet been implemented, but Respondent intends to implement it most likely before December 31, 2026.
Recommendation 2:
The Clovis City Council should direct the CPD to develop a written, publicly available standard operation procedure to determine how future Department fee schedules are amended, including a recommended regular periodic review schedule every five years, by January 1, 2027. (F1, F2) Response:
This recommendation is already in partial practice. As stated in response to Finding 1, the policy setting the procedure for revising CPD’s fee schedule was that the City review its fee schedule every four to five years and adjust according to corresponding changes in the cost-of-living index, which the City has largely followed. Additionally, Clovis Municipal Code § 6.1.101(t) defines the Master Administrative Fee Schedule as a document adopted by resolution of the City Council from time to time. The City’s practice is to conduct a review of the fee schedule annually.
This concludes the City Manager and City Council’s comments on the findings and recommendations of the Fresno Grand Jury Report No. 4, entitled “Overcharged? Clovis Police Department Record Fees.” Respectfully submitted,
Andrew Haussler
City Manager
Report to the City Council
To: City Council
From: Finance Department
Date: October 5, 2026
Staff: Jay Schengel, Finance Director
Subject: Finance - Approval - Res. 26-___, A Resolution of Intention (ROI) to Annex Territory (Annexation #78) (T3286 Southeast Corner Sunnyside/Perrin), to the Community Facilities District (CFD) 2004-1 and to Authorize the Levy of Special Taxes Therein and Setting the Public Hearing for November 9, 2026.
Recommendation: Approve
Attachments: 1. CFD Annex #78 ROI ATT 1 Res 26-__
Recommendation:
For the City Council to approve a Resolution of Intention to Annex Territory (Annexation #78) (T3286 Southeast Corner Sunnyside/Perrin) to Community Facilities District (CFD) 2004-1 and to Authorize the Levy of Special Taxes therein and setting the Public Hearing for November 9, 2026.
Executive Summary:
Since the condition to establish a CFD was imposed on the developments being processed by the City, developments proceeding after March 8, 2004, must petition to be annexed to the existing CFD.
This action is required to begin the process of annexation provided by the conditions of approval of the development entitlements.
Background:
Since the condition to establish a CFD was imposed on the developments being processed by the City, developments proceeding after March 8, 2004, must petition to be annexed to the existing CFD.
Recently, a developer has submitted a petition to annex territory to the Community Facilities District 2004-1 and to include his subdivision within the District as provided by the conditions of approval of the development entitlements. To initiate the process for annexation of territory to a CFD, the Council must approve a Resolution of Intention (ROI) to annex territory to the CFD. The ROI included with this report includes various actions necessary for the annexation to the CFD. The Rate and Method of Apportionment (RMA) referred to in the ROI is as adopted by the Council with the Resolution of Formation adopted March 8, 2004.
The area to be annexed, T3286 Southeast Corner Sunnyside/Perrin, is shown on the attached map.
Fiscal Impact:
No fiscal impact by this action.
Reason for Recommendation:
All requirements to begin the process for annexation of territory to the CFD have been completed, and the Council may take action on the ROI.
Actions Following Approval:
The Staff will take appropriate steps to schedule the Public Hearing on the Annexation of Territory to the CFD for November 9, 2026, and will provide the notices in accordance with the law.
Conflict of Interest:
None.
Attachment 1
RESOLUTION 26-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS
APPROVING THE INTENTION TO ANNEX TERRITORY TO COMMUNITY FACILITIES
DISTRICT AND TO AUTHORIZE THE LEVY OF SPECIAL TAXES THEREIN
CITY OF CLOVIS
Community Facilities District No. 2004-1
(Police and Fire Services)
Annexation No. 78
WHEREAS, this Council has conducted proceedings to establish Community Facilities District No. 2004-1 (Police and Fire Services) (the “CFD”) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (the "Act"), Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing at Section 53311, of the California Government Code; and WHEREAS, under the Act, this Council, as the legislative body for the CFD, is empowered with the authority to annex territory to the CFD and now desires to undertake proceedings to annex territory to the CFD.
NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis will proceed as follows:
1. Findings. This Council hereby finds and determines that public convenience and necessity require that territory be added to the CFD.
2. Territory Described. The name of the existing CFD is “Community Facilities District No. 2004-1 (Police and Fire Services)”. The territory included in the existing CFD is as shown on the map thereof filed in Book 40 of Maps of Assessment and Community Facilities Districts at Page 57, in the office of the County Recorder, County of Fresno, State of California, to which map reference is hereby made. The territory now proposed to be annexed to the CFD is as shown on the Annexation Map No. 78 to the CFD, on file with the Clerk, the boundaries of which territory are hereby preliminarily approved and to which map reference is hereby made for further particulars (Attachment A). The City Clerk is hereby directed to cause to be recorded said Annexation Map No. 78 to the CFD, showing the territory to be annexed, in the office of the County Recorder of the County of Fresno within fifteen days of the date of adoption of this resolution.
3. The Services. The types of public services financed by the CFD and pursuant to the Act consist of those of the police and fire services (the “Services”) as described in Exhibit A to Resolution No. 04-33, adopted by the Council on March 8, 2004 (the “Resolution of Formation”). It is presently intended that the Facilities (and the Services) will be shared, without preference or priority, by the existing territory in the CFD and the territory proposed to be annexed to the CFD.
4. Special Tax. Except to the extent that funds are otherwise available to the CFD to pay for the Services, a special tax sufficient to pay the costs thereof is intended to be levied annually within the CFD, and collected in the same manner as ordinary ad valorem property taxes. The proposed rate and method of apportionment of the special tax among the parcels of real property within the CFD, as now in existence and following the annexation proposed herein, in sufficient detail to allow each landowner within the territory proposed to be annexed to the CFD to estimate the maximum amount such owner will have to pay, are described in Exhibit B attached to the Resolution of Formation, by which this reference is incorporated herein.
5. Hearing. Monday, November 9, 2026, at 6:00 p.m. or as soon as possible thereafter, in the City Hall, Council Chambers, 1033 Fifth Street, Clovis, California, be, and the same are hereby appointed and fixed as the time and place when and where this Council, as legislative body for the CFD, will conduct a public hearing on the annexation of territory to the CFD and consider and finally determine whether the public interest, convenience and necessity require said annexation of territory to the CFD and the levy of such special tax therein.
6. Notice. The City Clerk is hereby directed to cause notice of said public hearing to be given by publication one time in a newspaper of general circulation in the area of the CFD.
The publication of said notice shall be completed at least seven (7) days before the date herein set for said hearing. The City Clerk shall also cause a copy of such notice and a copy of the Resolution of Formation to be mailed to each landowner (and to each registered voter, if any) within the territory proposed to be annexed, which notice and resolution shall be mailed at least fifteen (15) days before the date of said hearing. Such notice shall be substantially in the form specified in Section 53339.4 of the Act, with a summary form specifically authorized.
7. Annexation Contingency. Section 53316 of the Act shall apply to the proceedings of the Council for the CFD to the extent that the proceedings, if appropriate, include territory which on the date of adoption of this Resolution of Intention are not annexed to the City and which territory is proposed to be annexed to the City. This Council determines that the City has filed appropriate documents, including a “resolution of application”, with the Fresno County Local Agency Formation Commission (“LAFCO”) for the annexation of territory as therein described, which territory includes all or a portion of the lands proposed for inclusion in the boundaries of the CFD as herein described. A certificate of filing of such application has been issued by the official who is the executive officer of LAFCO, a copy of which certificate of filing is on file with the City Clerk. It is hereby specifically provided that these proceedings for the CFD, to the extent applicable to such territory subject to such LAFCO annexation to the City, shall be contingent upon and shall be completed only if the annexation of such territory to the City by LAFCO is completed. It is further provided that this Council shall not authorize the levy of the Special Tax nor cause any amended notice of special tax lien to be recorded for the territory to be annexed to the CFD unless and until such annexation proceedings through LAFCO are completed to the satisfaction of this Council.
8. Effective Date. This resolution shall take effect upon its adoption. * * * * *
The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on October 5, 2026, by the following vote, to wit.
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED: October 5, 2026
______________________________ ______________________________ Mayor City Clerk
Report to the City Council
To: City Council
From: General Services Department
Date: October 5, 2026
Staff: Linda Parry, Deputy General Services Director
Subject: General Services – Approval – Res. 26-___, Authorizing Amendments to the City’s Classification and Compensation Plans by Adopting a Public Utilities Finance Manager Classification with a Salary Range of $12,314 - $14,969 per Month.
Recommendation: Approve
Attachments: 1. Public Utilities Finance Manager Classification ATT 1 Res. 26 - Classification
Recommendation:
For City Council to approve a resolution authorizing amendments to the City’s Classification and Compensation Plans by adopting a Public Utilities Finance Manager classification with a salary range of $12,314 - $14,969 per month.
Executive Summary:
The Public Utilities Department has identified the need to establish a Public Utilities Finance Manager classification. This position will be assigned to the Public Utilities Department and would manage the financial activities, systems, and programs of the Public Utilities Department. Adequate funds are included in the adopted FY 2026-2027 Public Utilities Department budget for the new classification.
Modification of the City’s Classification and Compensation Plans require City Council approval.
Background:
During the FY 2026-2027 budget process, the Public Utilities Department identified the need to establish a Finance Manager classification. Although the position was included in the FY 2026–2027 Position Allocation Plan for the Public Utilities Department, a formal classification must now be adopted in order to recruit and fill the position.
As the complexity and scope of the Department’s financial responsibilities have increased, there is a need for a dedicated managerial-level financial position within Public Utilities to provide ongoing fiscal oversight and coordination. Establishing the Public Utilities Finance Manager classification provides a defined managerial structure for these responsibilities and strengthens the Department’s capacity to
manage increasingly complex financial programs, maintain fiscal accountability, and support longterm financial sustainability. The recommended salary range for the Public Utilities Finance Manager classification is $12,314 - $14,969 per month. This classification will be assigned to the Management group and is designed to meet the current operational needs of the City.
Fiscal Impact:
There is no fiscal impact. The Public Utilities Finance Manager position is included in the adopted FY 2026-2027 budget.
Reason for Recommendation:
Creation of the Public Utilities Finance Manager classification is necessary in order to meet the needs of the Public Utilities Department. The recommended changes to the City’s Classification and Compensation plans require City Council’s approval.
Actions Following Approval:
Personnel staff will add the new classification description to the City’s Classification and Compensation Plans and open a recruitment.
Conflict of Interest:
None.
ATTACHMENT 1
RESOLUTION 26-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING AMENDMENTS TO THE CITY’S CLASSIFICATION AND COMPENSATION PLANS BY
ADOPTING A PUBLIC UTILITIES FINANCE MANAGER CLASSIFICATION IN THE
PUBLIC UTILITIES DEPARTMENT
WHEREAS, it has been determined that the City has a need for a Public Utilities Finance Manager classification to provide the necessary support to the Public Utilities Department; and
WHEREAS, it has been determined that the appropriate salary range for the Public Utilities Finance Manager is $12,314 - $14,969 per month; and WHEREAS, it has been determined that it is appropriate to assign the Public Utilities Finance Manager classification to the Management Group.
NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis shall modify the City’s Classification and Compensation Plans to include the Public Utilities Finance Manager classification (Attachment A) with a monthly salary range of $12,314 - $14,969. * * * * *
The foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on October 5, 2026, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED: October 5, 2026
___________________________ __________________________
Mayor City Clerk
City of Clovis
Public Utilities Finance Manager
Monthly Salary $12,314 - $14,969
DEFINITION
Under general direction plan, organize, and manage the Public Utilities Department’s financial activities, systems, and programs in such areas as general accounting, financial reporting, budgeting, forecasting, auditing, grants administration, and fund balance management; direct the work of assigned operations; advise the Public Utilities Director and Department Management regarding financial programs and accounts; perform the most complex financial work of the Public Utilities Department; and perform related work as required.
CLASS CHARACTERISTICS
Reporting to the Public Utilities Director or their designee, the Public Utilities Finance Manager is a managerial level class in the Public Utilities Department. The incumbent performs a variety of difficult professional level finance and accounting work. In this capacity, the incumbent receives administrative direction from Executive Staff and exercises direct supervision of professional, technical and administrative staff setting priorities, making assignments, training and reviewing the work of subordinates. The incumbent acts with a high degree of independence of action in the assigned areas of responsibility. Direction and instructions given by the supervisor generally do not provide all the information needed to complete the assignment. The incumbent is expected to resolve most problems confronted through the application of judgment and precedent, referring to the supervisor only those problems which involve the establishment of new procedures, or which involve situations that are inconsistent with departmental procedures and policies. Except where a deviation in policy is involved, most work is not reviewed directly by the supervisor and when work is reviewed, the review is directed towards outcome and results.
EXAMPLES OF DUTIES
Duties may include but are not limited to the following: plan, organize, direct and coordinate fiscal activities including budget management, grant administration and financial reporting; provide highly complex management assistance to executive staff; develop and administer financial resources, spreadsheets and databases for Public Utilities programs and finance structures such as Community Facilities Districts, Landscape Maintenance Districts, Fleet Renewal Funds, Financial Forecasting, Rate Payment Structures, or other related financial programs and activities; provide departmental coordination and support to the City’s Finance Department for the issuance, administration, and compliance activities associated with bonds and other financing mechanisms; develop financial models to support rate adjustments and long-term financial sustainability; provide technical analysis of customer consumption trends and revenue projections to support rate studies, budget development, and operational planning; oversee maintenance of the Public Utilities General Ledger and processing of journal entries; monitor financial transactions to ensure accuracy; correct financial records as necessary; review and track collection of revenues due to the City; coordinate and participate in the preparation and analysis of various financial statements, schedules and reports including preparation of the Public Utilities Budgets and Forecasts; prepare adjustments, schedules, and footnotes; develop short and long-term financial
ATTACHMENT A
forecasts; prepare a variety of financial reports to include budget-to-actual revenue and expenditures; analyze significant variances; communicate financial information to Department management; analyze data and support budget activities as needed; review departmental agenda items for appropriateness, impact, cost, effectiveness, and conformity to the City’s and Department’s budget, priorities, and strategic goals; oversee audits of financial records and procedures; maintain fiscal accountability, including compliance monitoring for a variety of programs funded by grants and miscellaneous funds accounts; perform advanced, difficult, and highly technical research and prepare related findings; recommend corrective action as appropriate; develop and direct the implementation of goals, objectives, and work standards for assigned area of responsibility recommend staffing needs and participate in recruitment and selection of staff supervise, train, and evaluate staff; work with employees to correct deficiencies; implement discipline procedures as required; prioritize work of division; ensure deadlines are met; check work for accuracy, completeness and conformance to applicable policies, rules, and regulations; monitor legislation related to division and department operations; review, evaluate impact, and make recommendations. Implement new or revised laws, regulations, and accounting standards; answer questions and provide information to the public; investigate complaints and recommend corrective actions as necessary to resolve complaints; and perform related duties as assigned.
TYPICAL QUALIFICATIONS
LICENSE REQUIRED
• Possession of a valid California Driver's License and a good driving record.
EDUCATION AND EXPERIENCE
Education:
• Bachelor’s Degree from an accredited college or university with a major in Accounting, Business, Public Administration, or closely related field.
And
Experience:
• Four years professional-level experience performing accounting and financial analysis and auditing for a municipality or a business of comparable complexity with at least two years of supervisory experience.
QUALIFICATIONS
Knowledge of:
• Principles and practices of public finance administration including accounting, budgeting, and auditing;
• General municipal revenue and accounting principles and practices; • General accepted accounting and auditing principles (GAAP) and Governmental Accounting Standards Board (GASB) practices related to municipal government finance;
• Methods of internal controls appropriate to accounting procedures; • Pertinent local, State and Federal laws, ordinances, policies, rules, and regulations; • Principles of budget preparation, forecasting and monitoring; • Financial reporting requirements;
• Modern office methods procedures and practices;
• Financial analysis and research methods;
• Data processing systems and procedures as they apply to financial record-keeping; • Principles and practices of report writing;
• Techniques and principles of effective interpersonal communication; • Principles and practices of supervision, training, performance evaluation and personnel management;
• Principles and practices of leadership, motivation, team building and conflict resolution;
• Business mathematics and statistics;
• Principles of good customer service;
• Appropriate safety precautions and procedures.
Ability to:
• Read, understand, interpret and apply laws, rules and regulations to specific accounting and financial situations;
• Organize, implement and direct financial operations and activities; • Establish and analyze accounting systems and procedures; • Analyze and prepare budgets; use computer programs to analyze data and build forecasting models.
• Analyze, understand, critically evaluate, and reconcile technical financial data and complex financial and accounting records;
• Make recommendations regarding complex accounting transactions; • Understand the organization and operation of the City and of outside agencies as necessary to assume assigned administrative responsibilities; • Interpret and apply pertinent City and departmental policies, procedures, rules and regulations;
• Organize and supervise the work of staff engaged in a variety of accounting and financial record-keeping operations;
• Perform professional level accounting and financial record-keeping work of professional level difficulty
• Prepare clear and concise financial reports;
• Perform statistical analysis and auditing;
• Operate a vehicle observing legal and defensive driving practices; • Understand and carry out oral and written instructions; • Communicate clearly and concisely, both orally and in writing; • Build and maintain positive working relationships with co-workers and the public using principles of good customer service;
• Establish and maintain effective relationships with those contacted in the course of work;
• Plan, schedule, make work assignments, set priorities, train, evaluate, select and recommend discipline of subordinates;
• Maintain a high level of confidentiality of a wide range of sensitive information encountered in the course of work;
• Operate a computer terminal accurately and efficiently; • Operate a calculator by touch.
Supplemental Information
PHYSICAL DEMANDS AND WORKING CONDITIONS
• Incumbent is required to attend periodic evening meetings. • Incumbent is required to travel within and out of the City to attend meetings. • Positions in this classification are designated as confidential under the Meyers-Millais Brown Act and are exempt employees under the Fair Labor Standards Act. • The work is primarily sedentary.
Report to the City Council
To: City Council
From: General Services Department
Date: October 5, 2026
Staff: Linda Parry, Deputy General Services Director
Subject: General Services – Approval – Res. 26-____, Authorizing Amendments to the City’s FY 2026-2027 Position Allocation Plan by Adding One (1) Management Analyst position and Removing One (1) Senior Management Analyst position within the General Services Department.
Recommendation: Approve
Attachments: 1. Management Analyst Position Allocation ATT 1 Res. 26 Recommendation:
For the City Council to approve the Resolution authorizing amendments to the City’s FY 2026-2027 Position Allocation plan adding one (1) Management Analyst position and removing one (1) Senior Management Analyst position within the General Services Department.
Executive Summary:
The General Services Department has identified the need for the addition of one (1) Management Analyst position and the removal of one (1) Senior Management Analyst position within the Personnel/Risk Management Division. Modifications to the City’s FY 2026-2027 Position Allocation Plan require the City Council’s approval.
Background:
Due to staffing changes, the General Services Department has identified the need to add one (1) Management Analyst position and remove one (1) Senior Management Analyst position in the Personnel/Risk Management Division. Modifications to the City’s Position Allocation Plan require the City Council’s approval.
Fiscal Impact:
There is no fiscal impact.
Reason for Recommendation:
The recommended changes to the City’s Position Allocation Plan better suit the staffing needs of the Personnel/Risk Management Division within the General Services Department. Modification of the
City’s Position Allocation Plan requires City Council’s approval.
Actions Following Approval:
The City’s FY 2026-2027 Position Allocation Plan for the General Services Department will be modified as noted in Attachment A of the Resolution.
Conflict of Interest:
None.
Attachment 1
RESOLUTION 26-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING AN AMENDMENT TO THE CITY’S FY 2026-2027 POSITION ALLOCATION PLAN WHEREAS, the FY 2026-2027 Position Allocation Plan in the General Services Department was approved as part of the FY 2026-2027 City Budget adoption process; and WHEREAS, a review of the staffing needs for the Personnel/Risk Management Division within the General Services Department indicates that the addition of one (1) Management Analyst position and the removal of one (1) Senior Management Analyst position is needed in order to provide the necessary support for the General Services Department; and WHEREAS, amending the City’s adopted FY 2026-2027 Position Allocation Plan requires City Council authorization.
NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis shall amend the City’s FY 2026-2027 Position Allocation Plan as noted in Attachment A. * * * * *
The foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on October 5, 2026, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED: October 5, 2026
___________________________ __________________________
Mayor City Clerk
Attachment A
POSITION ALLOCATION ADJUSTMENT BY DEPARTMENT FY 2026-2027
DEPARTMENT NUMBER OF POSITIONS
General Services Department
Add: Management Analyst 1.0
Remove: Senior Management Analyst 1.0
Report to the City Council
To: City Council
From: General Services Department
Date: October 5, 2026
Staff: Linda Parry, Deputy General Services Director
Subject: General Services – Approval – Res. 26-___, Authorizing Amendments to the City’s FY 2026-2027 Classification and Compensation Plans to Adopt an Animal Services Manager Classification with a Salary Range of $10,600 to $12,885 per month, and Approval - Res. 26-___, Amending the City’s FY 2026- 2027 Position Allocation Plan by adding one (1) Animal Services Manager position and removing one (1) Supervisor of Animal Services position within the Police Department.
Recommendation: Approve
Attachments: 1. Animal Services Manager Classification ATT 1 Res. 26-___, Classification
2. Animal Services Manager Classification ATT 2 Res. 26-___, Position Allocation
Recommendation:
For City Council to approve a resolution authorizing amendments to the City’s Classification and Compensation Plans by adopting the Animal Services Manager classification with a salary range of $10,600 to $12,885 per month, and to approve a resolution amending the City’s FY 2026-2027 Position Allocation Plan by adding one (1) Animal Services Manager position and removing one (1) Supervisor of Animal Services position in the Police Department.
Executive Summary:
One of the Supervisor of Animal Services incumbents has been assigned significant additional duties and responsibilities beyond the scope of the current classification. Consequently, it is appropriate to re-class the position from Supervisor of Animal Services to Animal Services Manager. Currently, the Police Department is authorized for two (2) Supervisor of Animal Services positions. It is recommended that the City’s Position Allocation Plan be amended to add one (1) Animal Services Manager position and eliminate one (1) Supervisor of Animal Services position in the Police Department. Council approval is required for changes to the Classification, Compensation, and Position Allocation Plans.
Background:
Personnel recently evaluated the responsibilities and work being performed by one of the Supervisor of Animal Services in the Police Department as part of a classification review. The nature and scope of duties currently performed by this Supervisor of Animal Services incumbent is at a depth/breadth greater than the current classification duties. This reflects the continued growth of the Animal Services Division, the incumbent’s expanded skill set, and the level of work necessary to effectively administer and coordinate Animal Service projects and programs. The incumbent now oversees the various day-to-day Division’s operations, program development, and assists in the development and delivery of annual strategic objectives. The incumbent provides oversight and coordination of the field operations, animal shelter, administration, foster program, and Miss Winkles, which is beyond the scope of a Supervisor of Animal Services.
The recommended salary range for the Animal Services Manager classification is $10,600 to $12,885 per month. This classification will be assigned to the Management group and is designed to meet the current operational needs of the City.
Fiscal Impact:
The fiscal impact of salary and benefits for the remainder of FY 2026-2027 is approximately an additional $17,500. There are adequate funds in the Police Department budget to cover the costs of this position for this fiscal year.
Reason for Recommendation:
The addition of one (1) Animal Services Manager position and the elimination of one (1) Supervisor of Animal Services position reflect the level of responsibility of the incumbent in the Police Department.
Approval from the Council is necessary for any changes to the City Classification, Compensation, and Position Allocation Plans.
Actions Following Approval:
The position allocation for the Police Department will be modified as noted in Attachment 2. The position vacancy will be filled through the reclassification of the Supervisor of Animal Services.
Conflict of Interest:
None.
ATTACHMENT 1
RESOLUTION 26-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING AMENDMENTS TO THE CITY’S CLASSIFICATION AND COMPENSATION PLANS BY
ADOPTING AN ANIMAL SERVICES MANAGER CLASSIFICATION IN THE POLICE
DEPARTMENT
WHEREAS, it has been determined that the City has a need for an Animal Services Manager classification to provide the necessary support to the Police Department; and WHEREAS, it has been determined that the appropriate salary range for the Animal Services Manager is $10,600 to $12,885 per month; and
WHEREAS, it has been determined that it is appropriate to assign the Animal Services Manager classification to the Management Group.
NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis shall modify the City’s Classification and Compensation Plans to include the Animal Services Manager classification (Attachment A) with a monthly salary range of $10,600 to $12,885. * * * * *
The foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on October 5, 2026, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED: October 5, 2026
___________________________ __________________________
Mayor City Clerk
City of Clovis
ANIMAL SERVICES MANAGER
MONTHLY SALARY: $10,600 to $12,885
DEFINITION
Under administrative direction, plan, organize, assign, supervise, and participate in the development, implementation and administration of the City's Animal Services programs; to perform a variety of professional and technical tasks in the administration of Animal Services programs, and to perform related work as required.
CLASS CHARACTERISTICS
This single position classification serves as the administrator and manager of the Animal Services Division. The incumbent exercises direct supervision of supervisory, technical and clerical staff in the development of programs, setting priorities, making assignments, training, and reviewing the work of subordinates. The incumbent acts with a high degree of independence of action in the assigned areas of responsibility. Direction received consists of the assignment of responsibility to attain objectives according to policy guidelines.
Methods and procedures are expected to be developed to resolve problems encountered.
Except where a deviation in policy is involved, most work is not reviewed directly by the supervisor and when work is reviewed, the review is directed towards the final outcome and results. The incumbent reports to, and receives direction, from the Deputy Police Chief or assigned Division Commander.
EXAMPLES OF DUTIES
Develop, coordinate, maintain and supervise the administration of effective animal services programs and budgets; grant writing; ensure the timely and cost effective use of resources; develop, review, revise and coordinate the implementation of policies, rules and practices for carrying out program duties and seeking appropriate authorization for policy and rule changes when required; perform research, maintain records; supervise, train, and evaluate assigned staff; recommend and implement disciplinary actions; schedule and assign work and establish work priorities; establish standards of performance for all positions supervised; conduct staff meetings; develop, provide or coordinate other training; evaluate and modify the design, delivery system or methods of all animal services programs; receive and address inquiries, concern or complaint from the public; monitor the care and use of equipment; observe and enforce safety regulations; attend meetings and training sessions; coordinate activities with other agencies; and perform related work as required.
Typical Qualifications
LICENSE REQUIRED
• Possession of a valid and appropriate California Driver's License.
EDUCATION AND EXPERIENCE
Education:
• Graduation from an accredited college or university with a Bachelor’s Degree in Public Administration, Business Administration, Animal Sciences, or a closely related field.
Education Desirable:
• A Master’s Degree is desirable.
ATTACHMENT A
Experience:
• Five years of progressively responsible experience in Administration or Animal Services, with at least two years of supervisory experience.
QUALIFICATIONS
Knowledge of:
• Effective record keeping and report writing methods;
• General principles and practice of supervision and training; • Appropriate safety practices and procedures;
• Modern management practices including employee development and training methods;
• Applicable Federal, State, and local laws, regulations, ordinances and policies; • Principles and practices of organization, administration, budget, and management; • Care and feeding of domestic animals.
Ability to:
• Plan, assign, coordinate, and control the work of subordinates; • Conduct analysis and prepare written reports on various projects in a clear and concise manner, and explain them clearly and logically to others; • Establish and maintain accurate records;
• Read, understand and apply complex written material;
• Supervise, plan schedules, make work assignments, set priorities, train, evaluate, select, and recommend discipline for subordinates;
• Prepare and administer a budget;
• Operate a vehicle observing legal and defensive driving procedures; • Understand and carry out oral and written instructions; • Establish and maintain effective relationships with those contacted in the course of work;
• Interpret and apply laws and ordinances;
• Understand pertinent procedures and functions quickly and apply them without immediate supervision;
• Read, understand and apply moderately difficult materials; • Establish work priorities, assign, check, correct and participate fully in the work of subordinates;
• Understand and carry out oral and written instructions.
SUPPLEMENTAL INFORMATION
PHYSICAL DEMANDS AND WORKING CONDITIONS
• Incumbent may be required to attend periodic evening meetings. • Incumbent is required to travel within and out of City to attend meetings. • Work is primarily sedentary, with occasional lifting, carrying or pushing objects weighing up to 25 pounds.
ATTACHMENT 2
RESOLUTION 26-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS
APPROVING AMENDMENTS TO THE CITY’S FY 2026-2027 POSITION
ALLOCATION PLAN
WHEREAS, the FY 2026-2027 Position Allocation Plan in the Police Department was approved as part of the FY 2026-2027 City Budget adoption process; and WHEREAS, a review of the staffing needs for the Police Department indicates that the addition of one (1) Animal Services Manager position and the removal of one (1) Supervisor of Animal Services position is necessary in order to provide the support necessary for the Police Department; and
WHEREAS, amending the City’s adopted FY 2026-2027 Position Allocation Plan requires City Council authorization.
NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis shall amend the City’s FY 2026-2027 Position Allocation Plan as noted in Attachment A. * * * * *
The foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on October 5, 2026, by the following vote, to wit.
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED: October 5, 2026
______________________________ ______________________________ Mayor City Clerk
ATTACHMENT A
POSITION ALLOCATION ADJUSTMENT BY DEPARTMENT FY 2026-2027
DEPARTMENT NUMBER OF POSITIONS
Police Department
Add: Animal Services Manager 1.0
Remove: Supervisor of Animal Services 1.0
Report to the City Council
To: City Council
From: General Services Department
Date: October 5, 2026
Staff: Linda Parry, Deputy General Services Director
Subject: General Services – Approval – Res. 26-___, Authorizing Amendments to the City’s Classification and Compensation Plans by Revising the Accounting Systems Technician Classification with a Monthly Salary Range of $5,864 to $7,128 and Revising the Senior Accounting Systems Technician Classification in the Finance Department, and Approval – Res. 26- ___, Amending the City’s FY 2026-2027 Position Allocation Plan by adding one (1) Accounting Systems Technician position and removing one (1) Senior Accounting Systems Technician position within the Finance Department.
Recommendation: Approve
Attachments: 1. Finance Accounting Systems Technician ATT 1 Res. 26-___ Classification
2. Finance Accounting Systems Technician ATT 2 Res. 26-___ Position Allocation
Recommendation:
For City Council to approve a resolution authorizing amendments to the City’s Classification and Compensation Plans by revising the Accounting Systems Technician Classification with a Monthly Salary Range of $5,864 to $7,128 and revising the Senior Accounting Systems Technician Classification in the Finance Department, and to approve a resolution amending the City’s FY 2026- 2027 Position Allocation Plan by adding one (1) Accounting Systems Technician position and removing (1) Senior Accounting Systems Technician position in the Finance Department.
Executive Summary:
The Finance Department has identified the need to add one (1) Accounting Systems Technician position and eliminate one (1) Senior Accounting Systems Technician position, along with revising the Accounting Systems Technician and Senior Accounting Systems Technician classifications. The proposed revisions would update various sections of both classifications to more accurately reflect the required qualifications and clearly describe the duties and job functions associated with each position. Modification of the City’s Classification and Compensation Plans and Position Allocation Plan requires the City Council’s approval.
Background:
The Finance Department has a need to add one (1) Accounting Systems Technician position and eliminate one (1) Senior Accounting Systems Technician position to better meet the needs of the Department. As part of a recent classification study, the Finance Department evaluated the Accounting Systems Technician classification, which has been vacant for some time, and identified the need to update the classification to better align with the Department’s current operational needs, responsibilities, and evolving financial systems. The updates throughout the classification reflect the necessary qualifications and job functions required for the position, along with allowing for an inseries promotion. The recommended salary range for the Accounting Systems Technician classification would be $5,864 to $7,128 per month. The monthly salary range for the Accounting Systems Technician would be placed at 10% below the Senior Accounting Systems Technician classification.
The updates to the Senior Accounting Systems Technician classification reflect revisions that align with the position's duties, qualifications, and level of responsibility with the Department's current operational and technology needs.
Fiscal Impact:
There is no fiscal impact as the Senior Accounting Systems Technician position was included in the FY 2026-2027 budget.
Reason for Recommendation:
The recommended changes to the City’s Classification and Compensation Plans and Position Allocation Plan better suit the staffing needs of the Finance Department. Modification of the City’s Classification and Compensation Plans and Position Allocation Plan requires City Council’s approval.
Actions Following Approval:
The City’s Classification and Compensation Plans will be updated to include the revised Accounting Systems Technician and Senior Accounting Systems Technician classifications. The Position Allocation Plan for the Finance Department will be modified as noted in Attachment 2.
Conflict of Interest:
None.
RESOLUTION 26-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING AMENDMENTS TO THE CITY’S CLASSIFICATION AND COMPENSATION PLANS
FOR THE ACCOUNTING SYSTEMS TECNICIAN CLASSIFICATION AND SENIOR
ACCOUNTING SYSTEMS TECHNICIAN CLASSIFICATION IN THE
FINANCE DEPARTMENT
WHEREAS, it has been determined that it is necessary to update the Accounting Systems Technician classification and the Senior Accounting Systems Technician classification to support the needs of the Finance Department; and WHEREAS, updates throughout the job descriptions are necessary in order to accurately reflect the required qualifications and clearly describe the duties and job functions associated with each position; and
WHEREAS, it has been determined that the appropriate salary range for the Accounting Systems Technician classification is $5,864 to $7,128 per month; and WHEREAS, modification of the City’s Classification and Compensation Plans requires authorization by City Council.
NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis shall modify the City’s Classification and Compensation Plans to include the revised Accounting Systems Technician classification with a monthly salary range of $6,529 to $7,936 and the revised Senior Accounting System Technician classification (Attachment A). * * * * *
The foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on October 5, 2026, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Dated: October 5, 2026
___________________________ __________________________
Mayor City Clerk
City of Clovis
ACCOUNTING SYSTEMS TECHNICIAN
Salary Range: $5,864 - $7,128 per month
DESCRIPTION:
DEFINITION
Under general supervision performs complex technical accounting, and data analysis, and system support work; maintain, and ensure data integrity within various municipal financial platforms, which may include utility billing, business licensing, or other specialized governmental enterprise systems; follows established reporting and record keeping procedures; and performs related work as required.
CLASS CHARACTERISTICS
Positions in this class perform advanced technical accounting, data analysis, and system support. This class is are distinguished from other accounting support positions involved in accounting and by its emphasis on understanding data flow within governmental enterprise systems, troubleshooting system processes, and validating the results of processed data. entry support by the performance of accounting processes where the emphasis is on the understanding of data, the computation of source data, and the results of the processed data. The iIncumbent may, develop departmental procedures, and personally perform basic financial analysis and auditing work.
Positions in this class have considerable independence exercise considerable independence in selecting work methods and navigating financial software. from a variety of standard methods or procedures. Incumbents receive instruction when tasks are assigned and have some latitude in selecting work methods. Work is periodically reviewed upon completion, with incumbents referring highly complex or unprecedented matters for final results. Incumbents are expected to refer to the a supervisor. for instruction matters that do not fit a clear pattern. Positions in this class may be designated as confidential under the Meyers-Milias-Brown Act.
EXAMPLES OF DUTIES:
Performs a wide range of moderately complex technical accounting and financial analysis, work; maintains financial records, omplex bank reconciliations, prepares Federal, State tax, payroll and employee demographic and census reports, performs data entry of payroll and human resources data, develops and generates periodic and other reports on a regularly scheduled or request basis, provides recruitment program support and maintains applicant database, performs assigned general clerical work involving record-keeping, filing, typing and distribution of reports and provides general office support, develops training manuals on computer applications and procedures and payroll processing, operates a City vehicle, operates computer equipment, calculators and other office equipment; financial data analysis, and system support duties across various municipal enterprise systems; audit, validate, and reconcile financial documents and transactions, which may include utility billing, business licensing, accounts receivable, accounts payable, or other accounting modules; maintain the integrity of financial records, assist in troubleshooting data discrepancies, and navigate routine to moderately difficult issues within software platforms; reconcile accounts
ATTACHMENT A
receivables, accounts payables, utility billing, business licensing, or other financial systems; prepare financial summaries; format and generate periodic, statistical, and adhoc reports to support departmental operations; assist higher-level staff in the testing and maintenance of financial software updates and system workflows; assist in developing procedural guides and training manuals for computer applications and standard accounting procedures; coordinate and provide departmental finance system training; perform assigned technical and clerical work involving record-keeping, file maintenance, and distribution of reports; operate a City vehicle, specialized computer equipment, and modern office machinery and performs related work as required.
TYPICAL QUALIFICATIONS:
LICENSE REQUIRED
• Possession of a valid Class C California Driver’s License and a satisfactory good driving record.
EDUCATION AND EXPERIENCE
A combination of training and experience that provides the required knowledge, skills and abilities is required. Typical education would include two years of college level study in accounting or business administration or a closely related field. Typical experience would include two years of experience in bookkeeping and accounting performing varied bookkeeping or accounting duties, preferably in a governmental environment.
A combination of education and experience is required.
Education:
• High School diploma or equivalent.
Education Desirable:
• College-level coursework or an Associate's degree in accounting, business administration, finance, or a closely related field.
AND
Experience:
• Two (2) years of increasingly responsible experience performing technical accounting, bookkeeping, advanced financial record-keeping, or enterprise financial system support.
Experience Desirable:
• Experience handling complex accounts receivable/payable processing, highvolume centralized billing, or general ledger maintenance, preferably in a municipal or local government.
Incumbents in the Accounting Systems Technician classification may be
promoted to the Senior Accounting Systems Technician classification upon the following qualifications:
o Meet the minimum qualifications for a Senior Accounting Systems Technician;
o Successful completion of the probationary period, one (1) year; o Recommendation of the appointing authority;
o A minimum of an exceeds standards rating on the most current performance evaluation.
QUALIFICATIONS
Knowledge of:
• Principles and practices of general and governmental accounting; • Financial analysis and research procedures;
• Data processing systems and procedures as they apply to financial record keeping;
• Personal computer and municipal financial software applications; • Applicable rules, policies, and procedures related to City financial processes; • Modern office equipment and procedures;
• English usage, spelling, grammar and punctuation;
• Business math.
Ability to:
• Establish Utilize and analyze assist in troubleshooting accounting systems and procedures;
• Classify fiscal documents and transactions;
• Perform technical accounting and financial record keeping work of average moderate difficulty;
• Prepare clear and concise reports;
• Assist with importing and exporting data within financial systems; • Perform basic statistical analysis and auditing;
• Read, understand, interpret and apply specific project accounting and fiscal requirements; procedures, and policies;
• Maintain the confidentiality of privileged information; • Operate a 10-key by touch;
• Operate a computer terminal accurately and efficiently; • Plan, schedule, and set priorities for assigned work, and make work assignments;
• Operate a vehicle observing legal and defensive driving practices • Establish and maintain effective working relationships by fostering teamwork and presenting a courteous, professional image in all interactions, including those involving conflict or challenging circumstances, both externally and internally; with those contacted in the course of work;
• Demonstrate consistent, regular, reliable, and punctual attendance as an essential function of the position;
• Work overtime as required to meet operational needs, including during peak workloads, system upgrades, and emergency situations.
SUPPLEMENTAL INFORMATION:
PHYSICAL DEMANDS AND WORKING CONDITIONS
Strength:
• Light work-lifting, carrying and/or pushing 25 pounds maximum with frequent lifting and/or carrying of objects weighing up to 25 pounds. • Work is primarily sedentary.
City of Clovis
SENIOR ACCOUNTING SYSTEMS TECHNICIAN
DEFINITION
Under general supervision, performs moderate to difficult technical tasks including preparing, and reconciling financial transactions, payroll, spreadsheets and summaries that require a thorough knowledge of accepted city procedures, the use of independent judgment; advanced paraprofessional accounting, financial systems administration, data analysis, and technical support across multiple municipal enterprise systems, including but not limited to utility billing, financial management, payroll, fixed assets, purchasing, and other specialized applications; ensure the integrity of financial data through data validation, reconciliation, testing, and troubleshooting; develop and implement system procedures; provide technical guidance to staff; and performs related duties as assigned.
CLASS CHARACTERISTICS
Positions in this class perform a wide range of paraprofessional level technical accounting, data analysis, and system support. This class is distinguished from the Accounting Systems Technician by the required thorough knowledge of municipal enterprise systems, the ability to resolve complex technical issues using independent judgment and providing reporting design and support to city departments. Incumbents develop procedures, perform advanced financial analysis and auditing work, and may, as part of their assignment, oversee others, provide work direction, and coordinate departmental finance system training. Positions in this class exercise considerable independence in selecting work methods or procedures; instructions given by the supervisor do not provide all the information needed to complete an assignment, and incumbents are expected to resolve most problems through the application of technical knowledge, judgment, and precedent. This class is distinguished from the Lead Accounting Systems Technician, which acts as a dedicated lead supervisor, directs, monitors, and corrects the work of others. Positions in this class may be designated as confidential under the Meyers-Milias-Brown Act.
EXAMPLES OF DUTIES
Performs a wide range of accounting and financial information data analysis work; creates and maintains financial records; accounts payable and cash receipt documents; manages fixed asset tracking, issues employee credit cards, calculates utility billings, develops procedures for increased efficiency, and prepares moderately complex bank reconciliations; prepares finance related Federal, State, and local reports regarding payroll, employee demographic, and census data; answers payroll-related questions from employees; provides payroll and system training and guidance to employees; ensures proper authorization and compliance with city policies and procedures; responsible for auditing and verification of time cards for accuracy and compliance with various MOUs, policies, procedures, and FLSA; maintains the process for history files for employees for salary and benefits, including authorized payroll deductions; maintains accounting records to reflect personnel transactions and position control such
as changes in pay rates, classification or departmental assignment, new hires, and separations from payroll; reconciles detailed records of employee earnings, deductions, and leave usage; updates finance system data source table structure; maintains Finance department website and provides technical assistance and guidance to city personnel; creates and maintains periodic reports on a regularly scheduled or request basis; develops procedural and training manuals on financial and computer system applications; conducts research and analysis on finance system related issues; operates computer equipment, calculators, and other office equipment; lead responsibilities entailing such duties as assigning and reviewing work, setting priorities, training, and documenting work methods and procedures; advanced paraprofessional accounting, financial data analysis, and system support work across various municipal enterprise systems; create and maintain complex financial records; audit, validate, and process specialized financial documents and transactions, which may include utility billing, accounts payable, capital asset tracking, or other specialized accounting modules; update finance system data source table structures; conduct research and complex analysis on finance system-related issues; ensure proper authorization and compliance with city policies, procedures, and regulatory frameworks; prepare moderately complex to advanced bank reconciliations and financial summaries; format, create, and maintain periodic, statistical, and ad-hoc reports to support departmental operations; develop procedures for increased efficiency; independently develop procedural and training manuals on financial and computer system applications; provide technical assistance, system training, and guidance to city personnel; maintain the department website or specific internal portals; may provide work direction to technical staff, which entails assigning and reviewing work, setting priorities, and training, while referring formal performance evaluations and disciplinary actions to higher-level supervision; operate a city vehicle, specialized computer equipment, calculators, and modern office machinery; and performs related work as required.
TYPICAL QUALIFICATIONS
LICENSE REQUIRED
Possession of a valid Class C California Driver's License and a good driving record.
EDUCATION AND EXPERIENCE
Any combination of education and experience equivalent to completion of:
A combination of education and experience is required.
Education:
• A two (2) year degree from an accredited college or university with additional coursework in accounting, business administration, finance, or a closely related field.
AND
Experience:
• Five (5) years' experience of increasingly responsible experience in performing technical accounting and financial system support duties comparable to that of an Accounting System Technician.
QUALIFICATIONS
Knowledge of:
• Principles and practices of general and governmental accounting; • Advanced Ffinancial analysis, and research, and reconciliation procedures; • Internal control principles and practices, including segregation of duties, authorization controls and audit trails;
• Data processing systems and procedures as they apply to complex financial record keeping, reporting, and financial systems administration; • Personal computer and municipal financial software applications; • Applicable Federal, State, and local laws, rules, policies, procedures, and their effect on city processes and financial software applications; • Personnel training methods and best practices;
• Payroll tax preparation and reporting;
• Payroll laws and regulations;
• Negotiation agreements and State retirement rules and processes; • Modern office equipment and procedures;
• English usage, spelling, grammar, and punctuation;
• Business math.
Ability to:
• Establish, analyze, and troubleshoot accounting systems, issues, and procedures; • Classify complex fiscal documents and transactions;
• Perform journey paraprofessional level accounting and financial record keeping work;
• Prepare clear and concise analytical reports;
• Facilitate importing and exporting of data to and from financial system; • Clearly articulate instructions and technical system operations to non-technical users;
• Prioritize and effectively manage multiple projects, assignments, and deadlines while maintaining a high level of accuracy and attention to detail; • Create and maintain procedure manuals for the position; • Create and maintain calculation codes and tables in financial software; • Create and implement efficiencies efficiency in staff processes; • Perform advanced statistical analysis and auditing;
• Interpret and implement specific project accounting and fiscal requirements and procedures and policies;
• Implement new and updated software solutions within financial area of expertise; • Direct other departments and subordinates technical staff regarding variances, exceptions, and other billing issues;
• Resolve the more difficult complex issues and respond to inquiries from the public, vendors, and internal stakeholders regarding financial transactions, accounts, and related financial processes arising with the public regarding utility billings; • Plan and coordinate the work of subordinates;
• Maintain the confidentiality of privileged information; • Operate a 10-key by touch;
• Operate a computer terminal accurately and efficiently; • Plan, schedule, set priorities, and make work assignments for technical staff without acting as a formal evaluator;
• Establish and maintain effective relationships with those contacted in the course of work, both internally and externally.
• Demonstrate consistent, regular, reliable, and punctual attendance as an essential function of the position;
• Work overtime as required to meet operational needs, including during peak workloads, system upgrades, and emergency situations.
SUPPLEMENTAL INFORMATION
PHYSICAL DEMANDS AND WORKING CONDITIONS
• Strength: Light work-lifting, carrying, and/or pushing 25 pounds maximum with frequent lifting and/or carrying of objects weighing up to 25 pounds; • Work is primarily sedentary.
ATTACHMENT 2
RESOLUTION 26-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING AN AMENDMENT TO THE CITY’S FY 2026-2027 POSITION ALLOCATION PLAN WHEREAS, the FY 2026-2027 Position Allocation Plan in the Finance Department was approved as part of the FY 2026-2027 City Budget adoption process; and WHEREAS, a review of the staffing needs for the Finance Department indicates that the addition of one (1) Accounting Systems Technician position and the removal of one (1) Senior Accounting Systems Technician position is needed in order to provide the necessary support for the Finance Department; and
WHEREAS, amending the City’s adopted FY 2026-2027 Position Allocation Plan requires City Council authorization.
NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis shall amend the City’s FY 2026-2027 Position Allocation Plan as noted in Attachment A. .
* * * * *
The foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on October 5, 2026, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED: October 5, 2026
___________________________ __________________________
Mayor City Clerk
POSITION ALLOCATION ADJUSTMENT BY DEPARTMENT FY 2026-2027
DEPARTMENT NUMBER OF POSITIONS
Finance Department
Add: Accounting Systems Technician 1.0
Remove: Senior Accounting Systems Technician 1.0
Report to the City Council
To: City Council
From: General Services Department
Date: October 5, 2026
Staff: Linda Parry, Deputy General Services Director
Subject: General Services – Approval – Res. 26-___, Authorizing Amendments to the City’s Classification Plan by Revising the Principal Account Clerk Classification in the Finance Department.
Recommendation: Approve
Attachments: 1. Principal Account Clerk ATT 1 Res. 26-___ Classification Recommendation:
For City Council to approve a resolution authorizing amendments to the City’s Classification Plan by revising the Principal Account Clerk classification in the Finance Department.
Executive Summary:
It is necessary to revise the Principal Account Clerk classification to update each section to better describe the position’s scope of responsibility. Modifications to the City’s Classification Plan require City Council approval.
Background:
The Finance Department conducted a review on the Principal Account Clerk classification, and the review identified the need to update each section to more accurately reflect the responsibilities and minimum requirements necessary for success in the position.
The definition and class characteristics sections were refined to better describe the position’s scope of responsibility. Similarly, the examples of duties section was revised to more accurately represent the current functions of the role. These updates ensure the classification is aligned with the department’s present needs and will support a successful recruitment process in the future. The revised classification details are provided in Attachment A of the Resolution.
Fiscal Impact:
None.
Reason for Recommendation:
The Principal Account Clerk classification is recommended for revision in order to better describe the position’s scope of responsibility. The recommended changes to the City’s Classification Plan require Council approval.
Actions Following Approval:
The City’s Classification Plan will be updated to include the revised Principal Account Clerk classification.
Conflict of Interest:
None.
ATTACHMENT 1
RESOLUTION 26-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS APPROVING AMENDMENTS TO THE CITY’S CLASSIFICATION PLAN FOR THE PRINCIPAL
ACCOUNT CLERK CLASSIFICATION IN THE
FINANCE DEPARTMENT
WHEREAS, it has been determined that amendments to the classification, as well as updates to the qualifications, examples of duties, and abilities sections of the Principal Account Clerk classification, are needed to more accurately reflect the position’s scope of responsibility necessary for success in the position; and WHEREAS, modification of the City’s Classification Plan requires authorization by the City Council.
NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis will modify the City’s Classification Plan to include the Principal Account Clerk classification (Attachment A). * * * * *
The foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on October 5, 2026, by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Dated: October 5, 2026
___________________________ __________________________
Mayor City Clerk
ATTACHMENT A
City of Clovis
PRINCIPAL ACCOUNT CLERK
DEFINITION
Under general supervision, perform difficult and specialized clerical accounting, financial record-keeping, internal and/or external customer service work; establish and maintain complex accounts; accurately process high-volume financial transactions within various municipal platforms; and perform related work as required. to perform difficult and specialized work in the preparation of financial and statistical records; to establish and maintain complex accounts; and to perform related work as required.
CLASS CHARACTERISTICS
The Principal Account Clerk is the advanced level in the Account Clerk series.
Incumbents Positions in this class, under general supervision, perform clerical accounting duties of above-average difficulty requiring advanced training, knowledge, skills, and experience. This class is distinguished by its high-volume financial processing across various municipal accounting subsystems, heavy internal and/or external customer service, and the independent operation of municipal enterprise systems. Instructions given by supervisors generally do not provide all of the information needed to complete the assignment. Incumbents are expected to exercise independent judgment to accurately process system transactions, politely handle challenging public or vendor interactions, and resolve most problems through the application of established procedures and precedent.
Matters involving the establishment of new procedures or policies are referred to a supervisor. Incumbents are expected to resolve most problems confronted through the application of judgment and precedent, referring to the supervisor only those items which involve the establishment of new procedures or policies.
EXAMPLES OF DUTIES
Performs the more difficult clerical, financial, and statistical record-keeping work; may train and serve as a resource to other employees in the same classification both new and lower level personnel; accurately input and process high-volume data within municipal financial platforms and enterprise systems; reconciles cash and accounts; receives applications for business licenses, determines fees, from established schedules; receives payments and issues licenses; enters business license data to computer terminal; prepares business license bills on computer, checks for accuracy and mails; serves as a liaison with other departments, external vendors, and the public; concerned with business license and permit application; computes penalties and interest due; issues and maintains records of a variety of
permits; establishes and maintains accounts receivable and payable ledgers, prepares invoices and track delinquencies; and maintains records of receipts and delinquencies; sends follow-up notices on overdue fees and accounts receivable; matches invoices to purchase orders, checks extensions, computes discounts, verifies, and resolves accounts receivable and payable problems and prepare invoices for payment; and otherwise prepares invoices for payment; inputs data to computer and balances with control figures; verifyies warrants and process accounts payable mailings; process utility service invoicing, authorizations, and deposits;stuffs envelopes and mails accounts payable; invoices for utility services; prepares turn-on and turn-off authorization for utility services; provides applications and receives deposits for utility services; provides information to the public; regarding utility services and charges; provide accurate information and customer service to the public or vendors regarding municipal services, accounts, and charges; adapt to challenging customer or vendor interactions with professionalism and courtesy; accurately codes and maintains records of utility services, and meters, and related data; prepares periodic reports and statistical summaries of utility services, meters and related data; sells dog licenses and transit passes; operates cash register to receive payments; accurately process payments, balances daily receipts, and prepare funds for bank deposit; prepares new accounts for data entry; and issues receipts for miscellaneous collections; prepares funds for deposit; to bank; types prepare forms, schedules, reports, lists and general correspondence; files materials into established filing systems; compiles information for a variety of statistical reports; locating sources of information, devising forms and determining proper format for finished report; proofreads materials for clerical accuracy; operates a variety of office specialized computer equipment, calculators, and modern office machinery; such as a calculator and computer; operates computer to enter and edit standard information utilizing a variety of programs and formats, including third party software where a downloaded or uploaded interface to the financial software is used; operates printer to print documents stored in computer; copies, collates, staples and otherwise binds a variety of materials; foster a team-oriented environment and work collaboratively with coworkers to ensure timely completion of duties including but not limited to providing customer service, accounting and posting; and performs related work as required.
TYPICAL QUALIFICATIONS
EDUCATION AND EXPERIENCE
Any combination of education and experience that would provide the required knowledge and abilities is qualifying.
• Education: Typical education would be education equivalent to completion of the twelfth grade.
A combination of education and experience is required.
Education:
• High School diploma or equivalent.
AND
• Experience: Typical experience would be three (3) years of increasingly responsible record-keeping experience, preferably including experience in a municipality.
Experience:
• Three (3) years of increasingly responsible record-keeping experience.
Experience Preferred:
• Work performed in a municipal or local government.
QUALIFICATIONS
Knowledge of:
• Computer operating methods and office software;
• Personal computer and financial software applications; • Applicable state laws, City ordinances, procedures, and other regulations governing the department or area of assigned responsibility; • City revenue General ledger account codes, and accounts receivable, and accounts payable processes;
• Correct English usage, spelling, grammar and punctuation; • Methods, practices and terminology used in financial clerical work; • Modern office equipment and procedures, including the preparation of business correspondence and reports;
• Advanced and accurate record-keeping methods;
• Business math;
• Effective leadership and customer service methods.
Ability to:
• Work collaboratively as part of a team to ensure timely completion of duties including but not limited to providing customer service, and accurate accounting and posting of revenues, accounts receivable and/or payable invoices, utility billings, business license billings and adjustments;
• Operate a computer and financial enterprise systems accurately and efficiently; • Interpret and apply difficult regulations and procedures to a wide variety of situations;
• Maintain accurate interrelated financial records and prepare comprehensive, accurate reports;
• Devise and adapt work processes and record keeping systems to meet changing organizational or specialized needs;
• Work with considerable independence in completing work and ensuring its accuracy;
• Receive and give information over the telephone or in public in a courteous and professional manner, adapting effectively to strained or difficult customer interactions;
• Analyze situations and use judgment to develop effective courses of action; • Accurately code incoming receipts and process high-volume transactions; • Make arithmetical calculations rapidly and accurately; • Type at a corrected rate of 45 words per minute;
• Proofread, detect, and reconcile errors;
• Operate a calculator by touch;
• Understand electronic data processing methods and procedures; • Understand and carry out oral and written instructions; • Establish and maintain effective working relationships by fostering teamwork and presenting a courteous, professional image in all interactions, including those involving conflict or challenging circumstances, both externally and internally; with those contacted in the course of work
• Demonstrate consistent, regular, reliable, and punctual attendance as an essential function of the position;
• Work overtime as required to meet operational needs, including during peak workloads, system upgrades, and emergency situations.
SUPPLEMENTAL INFORMATION
PHYSICAL DEMANDS AND WORKING CONDITIONS
• Strength: light work - lifting, carrying and/or pushing 25 pounds maximum with frequent lifting and/or carrying of objects weighing up to 25 pounds. Work is primarily sedentary.
Report to the City Council
To: City Council
From: Planning and Development Services Department
Date: October 5, 2026
Staff: Thad Avery, City Engineer
Subject: Planning and Development Services – Approval – Final Acceptance and Authorization to Record the Notice of Completion for CIP 25-04 Teague Avenue Street Improvements for a Final Contract Cost of $960,300.02.
Recommendation: Approve
Attachments: 1. CIP 25-04 Final Acceptance ATT 1 Vicinity Map Recommendation:
For the City Council to Approve the Final Acceptance and Authorization to Record the Notice of Completion for CIP 25-04 Teague Avenue Street Improvements for a Final Contract Cost of $960,300.02.
Executive Summary:
This project consisted of ±0.5 miles of street improvements on West Teague Avenue from North Willow Avenue to North Peach Avenue, including removing and replacing existing asphalt pavement, replacement of curb returns, adjustment of utility boxes, manholes and utility valve boxes to finished grade, replacement of traffic striping, markings, and signage, traffic signal modification, and reinstallation of traffic loop detectors.
Background:
Bids were received on April 7, 2026, and the project was pre-authorized by the City Council to the lowest responsible bidder, Asphalt Design by Juan Gomez, on May 4, 2026. The project was completed in accordance with the construction documents and the contractor has submitted a request for acceptance of the project.
Fiscal Impact:
Award $944,000.00
Cost increase/decrease resulting from differences between estimated quantities used for the award and actual quantities installed.
($26,066.61)
Contract Change Orders $42,366.63
Liquidated Damages $0.00
Final Contract Cost $960,300.02
The cost decrease was due to an under-run in the actual quantities installed for the project. The Contract Change Order provided for the treatment of the oversaturated sub-base. The Project was supported by SB1 funding through the City Community Investment Program.
Reason for Recommendation:
The Public Utilities Department, the City Engineer, the Engineering Inspector, and the Project Engineer agree that the work performed by the contractor is in accordance with the project plans and specifications and has been deemed acceptable. The contractor, Asphalt Design by Juan Gomez, has requested final acceptance from the City Council.
Actions Following Approval:
1. The Notice of Completion will be recorded; and
2. All remaining retention funds will be released no later than 35 calendar days following the recording of the notice of completion, provided no liens have been filed. Retention funds may be released within 60 days after the date of completion, provided no liens have been filed, with “completion” defined as the earlier of either (a) beneficial use and occupancy and cessation of labor, or (b) acceptance by the City Council per Public Contract Code Section 7107(c)(2).
Conflict of Interest:
None.
0 0.5 1 2
Miles
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
Teague
Nees
Sierra
Bullard
Barstow
Ashlan
Dockery
Minnewawa
Clovis
Sunnyside
Fowler
Armstrong
Temperance
Locan
DeWolf
Leonard
Highland
Thompson
Willow
Peach
Shields
Alluvial
Herndon
McCall
VICINITY MAP
Legend
City Limits
Sphere of Influence
Print Date: April 8, 2026 Matthew Morillas CIP 25-04 Teague Avenue Street Improvements
PROJECT
LOCATION
Attachment 1
Report to the City Council
To: City Council
From: Planning and Development Services Department
Date: October 5, 2026
Staff: Thad Avery, City Engineer
Subject: Planning and Development Services – Approval – Final Acceptance and Authorization to Record the Notice of Completion for CIP 25-14 Osmun Senior Apartments Sidewalk Project for a Final Contract Cost of $150,912.00.
Recommendation: Approve
Attachments: 1. CIP 25-14 Final Acceptance ATT 1 Vicinity Map Recommendation:
For the City Council to Approve the Final Acceptance and Authorization to Record the Notice of Completion for CIP 25-14 Osmun Senior Apartments Sidewalk Project for a Final Contract Cost of $150,912.00.
Executive Summary:
This project involved clearing and grubbing, concrete ADA curb returns, concrete drive approaches, concrete sidewalk, concrete valley gutter, concrete retaining curb, installation of chain link fence, reinstallation of mailboxes, tree removal and tree planting. The purpose of this project was to establish pedestrian connectivity from the future senior apartment development, ensuring direct access to the Clovis Senior Activity Center.
Background:
Bids were received on May 5, 2026, and the project was awarded by the City Council to the lowest responsible bidder, M4 Concrete and Drywall, Inc., on June 1, 2026. The project was completed in accordance with the construction documents and the contractor has submitted a request for acceptance of the project.
Fiscal Impact:
Award $148,194.00
Cost increase/decrease resulting from differences between estimated quantities used for the award and actual quantities installed. $630.00
Contract Change Orders $2,088.00
Liquidated Damages $0.00
Final Contract Cost $150,912.00
The project was supported by Measure "C" Transit Oriented Development (TOD) funding though the City Community Investment Program.
Reason for Recommendation:
The Public Utilities Department, the City Engineer, the Engineering Inspector, and the Project Engineer agree that the work performed by the contractor is in accordance with the project plans and specifications and has been deemed acceptable. The contractor, M4 Concrete and Drywall, Inc., has requested final acceptance from the City Council.
Actions Following Approval:
1. The Notice of Completion will be recorded; and
2. All remaining retention funds will be released no later than 35 calendar days following the recording of the notice of completion, provided no liens have been filed. Retention funds may be released within 60 days after the date of completion, provided no liens have been filed, with “completion” defined as the earlier of either (a) beneficial use and occupancy and cessation of labor, or (b) acceptance by the City Council per Public Contract Code Section 7107(c)(2).
Conflict of Interest:
None.
0 0.5 1 2
Miles
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
Teague
Nees
Sierra
Bullard
Barstow
Ashlan
Dockery
Minnewawa
Clovis
Sunnyside
Fowler
Armstrong
Temperance
Locan
DeWolf
Leonard
Highland
Thompson
Willow
Peach
Shields
Alluvial
Herndon
McCall
VICINITY MAP
Legend
City Limits
Sphere of Influence
Print Date: May 6, 2026 Tiffany Ljuba-Silguero CIP 25-14 Osmun Senior Apartments Sidewalk Project Project Location
Attachment 1
Attachment 1
Report to the City Council
To: City Council
From: Planning and Development Services Department
Date: October 5, 2026
Staff: Thad Avery, City Engineer
Subject: Planning and Development Services – Approval – Bid Award for CIP 26-18 Minnewawa Avenue Fresno Irrigation District (FID) Improvements to Agee Construction in the amount of $393,420.00; and Authorize the City Manager to execute the contract on behalf of the City.
Recommendation: Approve
Attachments: 1. CIP 26-18 Bid Award ATT 1 Vicinity Map
Recommendation:
For the City Council to award a contract for CIP 26-18 Minnewawa Avenue FID Improvements to Agee Construction, in the amount of $393,420.00; and authorize the City Manager to execute the contract on behalf of the City.
Executive Summary:
Staff is recommending that the City Council award the contract to Agee Construction, who is the lowest responsible bidder from a bid opening that took place on September 29, 2026, and authorize the City Manager to execute the project contract on behalf of the City.
This project involves, but is not limited to, clearing & grubbing, removal of existing FID pipe, construction of concrete sidewalk and ADA curb return, extending and reinstalling a salvaged fire hydrant, installation of RGRCP irrigation main and a 60-inch FID standpipe, modification to an existing 60-inch standpipe and other miscellaneous improvements.
The irrigation pipeline relocation is necessary to support the upcoming widening of Villa and Minnewawa Avenues between Herndon and Alluvial Avenues. The existing FID pipeline lies within the area that will be reconstructed, and it must be moved beforehand to prevent conflicts during roadway construction.
FID only allows pipeline work during the dry season to avoid interrupting water deliveries to its users.
The District has provided the City with a limited window in which this relocation can occur, and does not permit the work outside of that timeframe. Completing the relocation now prevents impacts to
water users, ensures the utility conflict is resolved early and positions the roadway project to move forward efficiently.
Background:
The following is a summary of the bids received on September 29, 2026:
All bids were examined, and the bidder’s submittals were found to be in order. Agee Construction is the lowest responsible bidder. Staff has validated the lowest bidder contractor’s license status and bid bond.
The low bidder is approximately 40% over the engineer's estimate. Staff has analyzed the bids and concluded, with the number of bidders and the proximity of the bids, the bid climate was competitive, and the bids are indicative of the actual cost. Staff can only make minimal scope changes to lower the cost and those changes would not change the cost significantly. There are sufficient funds available for the anticipated cost of this project.
Bidders Base
Agee Construction $393,420.00
Floyd Johnston Construction Company, Inc. $396,020.00
Katch Environmental, Inc. $408,980.80
Cal Valley Construction, Inc. $416,181.00
Dawson-Mauldin, LLC $438,280.00
Engineer's Estimate $280,310.00
Fiscal Impact:
The project was approved in the Community Invest Program 2026-2027 fiscal year budget and is funded by Streets fund and Development Impact Fees through the City Community Investment Program.
Reason for Recommendation:
Agee Construction is the lowest responsible bidder. There are sufficient funds available for the anticipated cost of this project.
Actions Following Approval:
1. The contract will be prepared and executed, subject to the Contractor providing performance security that is satisfactory to the City.
2. Construction will begin approximately two (2) weeks after the contract execution and be completed in twenty-five (25) working days thereafter.
Conflict of Interest:
None.
0 0.5 1 2
Miles
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
Teague
Nees
Sierra
Bullard
Barstow
Ashlan
Thompson
Highland
Fowler
Armstrong
Temperance
Locan
DeWolf
Leonard
Willow
Peach
Minnewawa
Clovis
Sunnyside
Shields
Alluvial
Herndon
McCall
VICINITY MAP
Legend
City Limits
Sphere of Influence
CIP 26-18 Minnewawa Avenue FID Improvements Print Date: September 14th, 2026 Jacob Redelfs Project Location By: Attachment 1
Report to the City Council
To: City Council
From: Planning and Development Services Department
Date: October 5, 2026
Staff: Thad Avery, City Engineer
Subject: Planning and Development Services – Approval – Final Acceptance and Authorization to Record the Notice of Completion for CIP 26-01 Rubberized Cape Seal 2026 for a Final Contract Cost of $1,875,435.00 Recommendation: Approve
Attachments: 1. CIP 26-01 Final Acceptance ATT 1 Vicinity Map Recommendation:
For the City Council to Approve the Final Acceptance and Authorization to Record the Notice of Completion for CIP 26-01 Rubberized Cape Seal 2026 for a Final Contract Cost of $1,875,435.00.
Executive Summary:
The project consisted of applying 156,156± square yards of rubberized cape seals at various local and major streets in the City of Clovis and an alternate bid item of 11,935± square yards of rubberized cape seal on an additional area of local city streets. The rubberized cape seal involved an application of asphalt rubber chip seal and an application of Type II slurry seal at each location. This project also involved 187,453± square yards of Type II slurry seals at various additional local streets in the City of Clovis.
Background:
The project was pre-awarded by City Council on March 16, 2026, with a construction cost estimate of $2,075,588.50. Bids were received on March 17, 2026, and the project was awarded to the lowest responsible bidder, VSS International, Inc. The project was completed in accordance with the construction documents and the contractor has submitted a request for acceptance of the project.
Fiscal Impact:
Award $1,862,120.00
Cost increase/decrease resulting from differences between estimated quantities used for the award and actual quantities installed.
$13,315.00
Contract Change Orders $0.00
Liquidated Damages $0.00
Final Contract Cost $1,875.435.00
The cost increase was due to extending the slurry limits at various locations throughout the City. This project was supported by Measure "C" pass-through funding in the 2025-2026 Community Investment Program.
Reason for Recommendation:
The Public Utilities Department, the City Engineer, the Engineering Inspector, and the Project Engineer agree that the work performed by the contractor is in accordance with the project plans and specifications and has been deemed acceptable. The contractor, VSS International, Inc., has requested final acceptance from the City Council.
Actions Following Approval:
1. The Notice of Completion will be recorded; and
2. All remaining retention funds will be released no later than 35 calendar days following the recording of the notice of completion, provided no liens have been filed. Retention funds may be released within 60 days after the date of completion, provided no liens have been filed, with “completion” defined as the earlier of either (a) beneficial use and occupancy and cessation of labor, or (b) acceptance by the City Council per Public Contract Code Section 7107(c)(2).
Conflict of Interest:
None.
Attachment 1
Report to the City Council
To: City Council
From: Planning and Development Services Department
Date: October 5, 2026
Staff: Tatiana Partain, Management Analyst
Subject: Planning and Development Services – Approval – Res. 26-___, Submittal of a Rubberized Pavement Grant for the maintenance of various City streets, under the CalRecycle Program; and Authorizing the City Engineer to execute all related grant documents.
Recommendation: Approve
Attachments: 1. 2027 CalRecycle Grant ATT 1 Res. 26-___
2. 2027 CalRecycle Grant ATT 2 Vicinity Maps
Recommendation:
For the City Council to approve a resolution authorizing the submittal of a Rubberized Pavement Grant application, under the CalRecycle program, for the maintenance of various City streets; and, authorizing the City Engineer to execute all related grant documents.
Executive Summary:
The Department of Resources Recycling and Recovery (CalRecycle) administers programs to divert waste tires from landfill disposal, prevent illegal tire dumping, and promote markets for recycledcontent tire products. The Rubberized Pavement Grant Program is designed to promote markets for recycled-content surfacing products derived from only California generated waste tires.
The City is applying for Rubberized Chip Seal funds under the Rubberized Pavement Grant Program.
These funds are aimed at using rubberized chip seal material for road repair and maintenance. Local governments are eligible to apply for these competitive chip seal grant funds, and are awarded funds based on a fixed dollar amount per square yard of materials used.
A total of $6,371,315 is currently available for award under the Rubberized Pavement Grant Program for fiscal year 2026/27 and staff is requesting $172,956.00 of the rubberized chip seal funds.
It is economically advantageous for the City to apply for the Chip Seal Grant, under CalRecycle’s Rubberized Pavement Grant Program for the maintenance of various City streets (see Attachment 2 for the specific street locations). With Council’s approval of this request, staff will finalize the
application for FY 26/27 and submit it with the attached resolution to CalRecycle by the secondary deadline of October 20, 2026.
Background:
The Chip Seal Grant is aimed at users of rubberized chip seal materials. Rubberized asphalt concrete (commonly referred to as RAC) is a road paving material made by blending ground-up recycled tires with asphalt to produce a binder which is then mixed with conventional aggregate materials. RAC is a proven product that has many benefits including being cost effective, durable, safe, quiet, and an environmentally friendly alternative to traditional road paving materials. There are two primary types of binders for RAC - asphalt-rubber and terminal blend (preferred binder used by the City). Terminal blends are binder materials that use finely ground (less than 30 mesh) crumb rubber modifier and are typically blended at the asphalt refinery. Terminal blend has over 20 years of successful use in California.
Chip Seal grant funds have a set per square yard “reimbursed rate” according to county. The maximum reimbursement rate in Fresno County is limited to $1.00 per square yard. Additional grant requirements specify that projects must use a minimum of 40,000 square yards of chip seal material, contain a minimum of 300 pounds of tire derived crumb rubber per ton of rubberized binder, and must be from 100% California waste tires.
The Engineering Division solicited recommendations from the City’s Public Utilities Department to identify locations, which were selected using the City’s computerized Pavement Management System, are shown on Attachment 2.
Fiscal Impact:
The proposed chip seal street maintenance work included in this application is what has been proposed by the City’s Public Utilities Department as the annual street maintenance areas for fiscal year 2026/27. This project is annually identified and approved in the City’s Community Investment Program Street budget. Total construction project costs have been estimated to be at $1,522,692.00.
Should the City’s Chip Seal Grant request be approved in the amount of $172,956.00, the City will apply these funds toward the total construction costs.
Reason for Recommendation:
To complete this grant application, Council must approve a resolution certifying approval of the City’s application and authorizing a designated representative on behalf of the City of Clovis (the City Engineer) to sign the agreement and all other documents related to this grant program.
Actions Following Approval:
Staff will submit the approved resolution and finalize the 2026/27 Rubberized Pavement Grant Application as soon as available. If awarded, these funds will apply to the upcoming project set to begin work in late spring/early summer 2027.
Conflict of Interest:
None.
Attachment 1
RESOLUTION 26-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CLOVIS
AUTHORIZING SUBMITTAL OF A CALRECYCLE RUBBERIZED PAVEMENT GRANT
APPLICATION FOR THE MAINTENANCE OF VARIOUS CITY STREETS AS ELIGIBLE WHEREAS, the California Public Resources Code authorizes the Department of Resources Recycling and Recovery (CalRecycle) to administer various Grant Programs; and WHEREAS, in furtherance of this authority, CalRecycle is required to establish procedures governing the administration of the Grant Programs; and WHEREAS, CalRecycle grant application procedures require, among other things, an applicant’s governing body to declare by resolution certain authorizations related to the administration of CalRecycle Grants.
NOW, THEREFORE, BE IT RESOLVED, that the City of Clovis authorizes the submittal of an application to CalRecycle for a Rubberized Pavement Grant for Chip Seal Projects for which the City of Clovis is an eligible entity.
BE IT FURTHER RESOLVED, that the City Engineer, or his/her designee is hereby authorized and empowered to execute in the name of the City of Clovis all grant documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary to secure grant funds and implement the approved grant project.
BE IT FURTHER RESOLVED, that these authorizations are effective for five (5) years from the date of adoption of this resolution.
* * * * *
The foregoing resolution was introduced and adopted at a regular meeting of the City Council of the City of Clovis held on October 5, 2026, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
DATED: October 5, 2026
______________________________ ______________________________ Mayor City Clerk
Attachment 2
Report to the City Council
To: City Council
From: Public Utilities Department
Date: October 5, 2026
Staff: Sarai Yanovsky, Principal Utilities Engineer
Subject: Public Utilities Department – Approval – Contract Change Order 1 for CIP 25- 15, Reservoir 4 Tank Liner Project, to Cal Sierra Construction, Inc., in the amount of $310,557.00; and Authorize the City Manager to Execute the Contract Change Order on Behalf of the City.
Recommendation: Approve
Attachments: 1. CIP 25-15 Change Order 1 ATT 1 Vicinity Map
2. CIP 25-15 Change Order 1 ATT 2 Draft Change Order
Recommendation:
For the City Council to award a contract change order for CIP 25-15, Reservoir 4 Tank Liner, to Cal Sierra Construction, Inc., in the amount of $310,557.00, thereby increasing the total contract amount from $787,967.00 to $1,098,524.00 and authorize the City Manager to execute the contract change order on behalf of the City.
Executive Summary:
Staff is recommending that Council authorize the City Manager to execute contract Change Order No. 1 to Cal Sierra Construction, Inc., in the amount $310,557.00.
This project was awarded on September 14, 2026, to Cal Sierra Construction, Inc., as a maintenance project to re-coat the existing water storage reservoir at 1152 N. Burl Ave. The original contract amount was $787,967.00. The project solicitation included two alternate bid items. Alternate bid item #1 provides dehumidification equipment necessary to properly ventilate and dehumidify the tank during cleaning and relining activities. Alternate bid item #2 provides for exterior surface preparation and coating work. These alternate bid items were not included in the original contract awarded in September. The proposed contract change order would amend the original contract to incorporate dehumidification equipment and complete the surface preparation and coating of the remaining exterior tank surfaces in preparation for the anticipated rainy season.
Background:
Contract change order 1 will add dehumidification services for the interior coating work to maintain
appropriate humidity levels and support proper curing of the liner compounds. These services are important given the anticipated rainy season.
Contract change order 1 also includes recoating the exterior of the tank. An inspection performed in May 2025, identified areas of peeling and chalking at the roof corners and some light rusting on various appurtenances. The inspection report recommended addressing the spot repairs at a minimum. Following further consideration, the City has determined that a full recoating would provide adequate treatment of the identified conditions.
City staff recommends approving contract change order 1 to Cal Sierra Construction, Inc., in the amount of $310,557.00, thereby increasing the total contract amount to $1,098,524.00.
Fiscal Impact:
Sufficient funds for the costs associated with the contract change order have been included in the 2026-2027 Water Enterprise Budget.
Reason for Recommendation:
This project was budgeted for the 2026-2027 budget year. The contract change order will amend the original contract to include alternate bid items that are important to the overall success of the project.
There are sufficient funds available for the anticipated cost of this contract change order.
Actions Following Approval:
The contract change order will be executed by the City Manager on behalf of the City.
Conflict of Interest:
None.
0 0.5 1 2
Miles
International
Shaw
Gettysburg
Copper
Dakota
Behymer
Perrin
Shepherd
Teague
Nees
Sierra
Bullard
Barstow
Ashlan
Thompson
Highland
Fowler
Armstrong
Temperance
Locan
DeWolf
Leonard
Willow
Peach
Minnewawa
Clovis
Sunnyside
Shields
Alluvial
Herndon
McCall
VICINITY MAP
Legend
City Limits
Sphere of Influence
CIP 25-15 Reservoir 4 Tank Liner Print Date: September 8, 2026 Eric Oliver PROJECT LOCATION:
1152 N Burl Ave
Clovis, CA 93611
ATTACHMENT 1 Page 99 of 204
ATTACHMENT 2
CONTRACT CHANGE ORDER
You are directed to make the following changes from the plans and specifications or do the following described work not included in the plans and specifications for this contract.
CCO NUMBER
1 SUPPL NUMBER CIP NO.
25-15
PROJECT TITLE
RESERVOIR 4 TANK LINER
TO: CONTRACTOR
Marco Lucich, Owner
Cal Sierra Construction, Inc.
5904 Van Alstine Road
Carmichael, CA 95608
CHANGE REQUESTED BY:
CONTRACTOR CITY ENGINEER
INSPECTOR PROJECT ENGINEER
P.U.D. OTHER:
EXTRA WORK AT:
ADJUSTMENT OF ITEMS AT CONTRACT PRICES
AGREED UNIT PRICE
AGREED LUMP SUM
EXTRA WORK FORCE ACCOUNT PRICES
ESTIMATED COST:
DECREASE INCREASE $0.00
DECREASE INCREASE $0.00
DECREASE INCREASE $310,577.00
DECREASE INCREASE $0.00
BY REASON OF THIS ORDER, THE TIME OF COMPLETION WILL BE ADJUSTED AS FOLLOWS ADJUSTMENT FOR TIME OF COMPLETION: None
Description of work to be done, estimate of quantities, and prices to be paid. (Segregate between additional work at contract price, agreed price, and force account.) Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time.
DESCRIPTION OF WORK:
Contract change order 1 will add dehumidification services for the interior coating work to maintain appropriate humidity levels and support proper curing of the liner compounds. These services are important given the anticipated rainy season.
Contract change order 1 also includes recoating the exterior of the tank. An inspection performed in May 2025 identifies areas of peeling and chalking at the roof corners and some light rusting on various appurtenances. The inspection report recommended addressing the spot repairs at a minimum. Following further consideration, the City has determined that a full recoating would provide an adequate treatment of the identified conditions.
The Contractor agrees to receive and accept the said amount as full compensation for the work as described herein, complete in place, including all labor, materials, tools, equipment, incidentals and markups. No separate payment shall be made therefor.
This change order is not effective until approved by the engineer. If the contractor does not sign this change order, his attention is directed to the requirements of the Standard Specifications as to proceeding with the ordered work and proceeding according to Section
2.04 of the Standard Specifications within the time therein specified.
SUBMITTED BY
SIGNATURE (PRINT NAME & TITLE)
Eric Oliver, Project Engineer
DATE
APPROVAL RECOMMENDED BY
SIGNATURE (PRINT NAME & TITLE)
Kevin Tuttle, Assistant Public Utilities Director
DATE
APPROVAL REVIEWED BY
SIGNATURE (PRINT NAME & TITLE)
Scott Redelfs, Public Utilities Director
DATE
CITY MANAGER APPROVAL BY
SIGNATURE (PRINT NAME & TITLE)
Andrew Haussler, City Manager
DATE
We, the undersigned contractor, have given careful consideration to the change proposed and agree that this change order constitutes and includes full and complete compensation (including, but not limited to, adjustments to money and time) for all costs and effects caused by any of the abovedescribed changes. In consideration for the compensation received for the above-described changes, Contractor waives all claims (including its own claims and those of its subcontractors and suppliers of any tier) for all costs and effects caused by any of the above-described changes, including but not limited to labor, equipment, materials, delay, extra work, overhead (home and field), profit, direct costs, indirect costs, acceleration, disruption, impaired productivity, time extensions, and any such costs and effects on subcontractors and suppliers of any tier.
CONTRACTOR ACCEPTANCE BY
SIGNATURE (PRINT NAME & TITLE)
Marco Lucich, Owner
DATE
CITY OF CLOVIS – ENGINEERING/CONSTRUCTION MANAGEMENT
[Type here]
ENGINEERING CONTRACT CHANGE ORDER MEMORANDUM Date
CCO NUMBER
1 SUPPL NUMBER CIP NO.
25-15
PROJECT DESCRIPTION
RESERVOIR 4 TANK LINER
TO:
Scott Redelfs, Public Utilities Director
ESTIMATED COST:
DECREASE INCREASE $310,577.00
FROM:
Eric Oliver, Project Engineer
SUPPLEMENTAL FUNDS PROVIDED
$0.00
CITY COUNCIL APPROVAL REQUIRED?
YES NO
CONTINGENCY BALANCE (including this change):
$0.00
IS THIS REQUEST IN ACCORDANCE WITH ENVIRONMENTAL DOCUMENTS? YES NO
THIS CHANGE ORDER PROVIDES FOR:
This change order is to include add alternates item A1 and A2. A breakdown of the additional lump sum items is below:
Cost Breakdown
Add Alternate Item 1A – Dehumidification Equipment (/Per Wk) = $57,120.00 Add Alternate Item A2 – Exterior Surface Preparation and Coatings Work (L.S.) = $253,437.00 Total = $310,577.00
EXPLANATION:
Contract change order 1 will add dehumidification services for the interior coating work to maintain appropriate humidity levels and support proper curing of the liner compounds. Additonally, the work includes surface preparation and recoating the exterior of the tank. An inspection performed in May 2025 identifies areas of peeling and chalking at the roof corners and some light rusting on various appurtenances. The inspection report recommended addressing the spot repairs at a minimum. Following further consideration, the City has determined that a full recoating would provide an adequate treatment of the identified conditions.
CONCURRED BY: (WHERE APPLICABLE) ESTIMATE OF COST
CITY MANAGER/DEPUTY CITY MANAGER DATE
Andrew Haussler THIS REQUEST TOTAL TO DATE
PUBLIC UTILITIES DIRECTOR DATE
Scott Redelfs
ADJUSTMENT $0.00 $0.00
AGREED UNIT PRICE $0.00 $0.00
ASSISTANT PUBLIC UTILITIES DIRECTOR DATE
Kevin Tuttle
AGREED LUMP SUM $310,577.00 $310,577.00
FORCE ACCOUNT $0.00 $0.00
PROJECT ENGINEER DATE
Eric Oliver TOTAL $310,577.00 $310,577.00
FINANCE DATE
Not Applicable
DEVELOPER TRUST FUNDS
PARTICIPATING PARTICIPATING IN PART NONE
ENVIRONMENTAL DATE
Not Applicable
TRACT NO. Not Applicable
DEVELOPER: Not Applicable
OTHER (SPECIFY) DATE
Not Applicable
CIP BUDGET FUND ACCOUNT(S)
CCO FUNDED PER CONTRACT CCO FUNDED AS FOLLOWS
PRINCIPAL UTILITIES ENGINEER DATE
Sarai Yanovsky
CIP ACCOUNT NUMBER(S) PERCENTAGE TOTAL COST(S)
- %100 $310,577.00
CONSTRUCTION INSPECTOR DATE
James Dunkle
CITY OF CLOVIS – ENGINEERING/CONSTRUCTION MANAGEMENT
[Type here]
Report to the City Council
To: City Council
From: Public Utilities Department
Date: October 5, 2026
Staff: Sarai Yanovsky, Principal Utilities Engineer
Subject: Public Utilities – Approval – Authorize the City Manager to Execute a Three (3) Year Software and Support Renewal Agreement with OpenGov, Inc., for the Department’s Enterprise Asset Management Software for the Total Amount of $246,404.54.
Recommendation: Approve
Attachments: 1. OpenGov Renewal ATT 1 Master Services Agreement
2. OpenGov Renewal ATT 2 OpenGov Order Form
Recommendation:
For the City Council to authorize the City Manager to execute a three (3) year software and support renewal agreement with OpenGov, Inc., for the department’s Enterprise Asset Management software for the total amount of $246,404.54.
Executive Summary:
The Public Utilities Department utilizes OpenGov’s Enterprise Asset Management (EAM) software to manage service requests, work orders, asset tracking, preventive maintenance, and reporting across multiple operational divisions. The software has become a core tool in supporting daily field operations, documenting regulatory compliance tasks, and maintaining accurate asset inventories.
The current agreement is nearing expiration and renewing the three year software and support agreement will ensure ongoing system availability, continued access to cloud hosted features, security updates, workflow enhancements, and responsive vendor support. OpenGov’s platform continues to meet departmental needs and aligns with the City’s technology standards for cloudbased applications. Renewal of this agreement will provide operational continuity while supporting the City’s long term goals for asset management modernization.
Background:
The City implemented OpenGov’s Enterprise Asset Management (EAM) software, formerly known as Cartegraph, in 2019 to modernize the way operational work and asset data are managed across multiple divisions. The system is used daily by staff in the Streets, Parks, Street Lighting, and
Engineering divisions to create and track work orders, manage preventive maintenance activities, document field tasks, and maintain accurate records of City owned assets.
In addition to operational tracking, OpenGov provides centralized reporting tools that support regulatory documentation, performance measurement, and long term asset planning. The cloud based system has improved accessibility for field crews, streamlined workflows, and reduced reliance on manual and legacy processes.
With the current agreement nearing expiration, staff conducted a review of the system’s performance, integration capabilities, and support history. OpenGov continues to meet departmental requirements and aligns with the City’s technology standards, and renewing the agreement will ensure ongoing access to essential features and uninterrupted support for these core operational functions.
Staff is recommending the renewal of the three (3) year subscription, maintenance, and support agreement from OpenGov for a total of $246,404.54, which would be paid annually per the following schedule:
Term SaaS Subscription Fee
Year 1 $78,161.63
Year 2 $82,069.71
Year 3 $86,173.20
Total $246,404.54
Fiscal Impact:
The total three (3) year agreement cost is $246,404.54, which includes Software as a Service (SaaS) subscription fees for all required modules, maintenance, and support. Funding has been budgeted for the Year 1 subscription fee and is accounted for in the Fiscal Year 2026-27 budget.
Reason for Recommendation:
Renewing the OpenGov Enterprise Asset Management software agreement ensures uninterrupted access to a platform that supports critical operational workflows for the Public Utilities Department.
The system provides reliable cloud based performance, ongoing vendor support, cybersecurity updates, and feature enhancements that help staff manage assets efficiently and meet regulatory requirements.
Continuing with OpenGov avoids the significant cost, training impact, and operational disruption that would accompany replacement of an already established system. The renewal supports the City’s strategic direction to maintain modern, secure, and well supported technology systems that enhance productivity and service delivery to the community.
Actions Following Approval:
Upon Council approval, the City Manager will execute and renew the subscription agreement with OpenGov, ensuring continued coverage.
Conflict of Interest:
None.
ATTACHMENT 1
Docusign Envelope ID: 5AF135C2-4423-8DAC-81B8-E9911997B272 OpenGov Inc.
660 3rd Street, Suite 100
San Francisco, CA 94107
United States
Order Form Number: Q-19568 Prepared By: Samantha Lovewell Created On: 08/24/2026 Email: [email protected]
Order Form Expiration: 10/14/2026 Contract Term: 36 Months Subscription Start Date: 10/15/2026
Subscription End Date: 10/14/2029
Customer Information:
Customer: City of Clovis, CA Contact Name: Hung Vu
Bill To/Ship To: 1033 Fifth Street
Clovis, California
93611
United States
Email:
Phone:
[email protected]
559-324-2615
Order Details:
Billing Frequency: Prepaid
Payment Terms: Net 30 Days
SOFTWARE SERVICES:
Product Name Start Date End Date Annual Fee
Asset Management 10/15/2026 10/14/2027 $50,635.60
Parks & Recreation Domain 10/15/2026 10/14/2027 $9,578.17 Signal Domain 10/15/2026 10/14/2027 $3,541.22
Transportation Domain 10/15/2026 10/14/2027 $14,406.64
Asset Management 10/15/2027 10/14/2028 $53,167.38
Parks & Recreation Domain 10/15/2027 10/14/2028 $10,057.08 Signal Domain 10/15/2027 10/14/2028 $3,718.28
Transportation Domain 10/15/2027 10/14/2028 $15,126.97
ATTACHMENT 2
Docusign Envelope ID: 5AF135C2-4423-8DAC-81B8-E9911997B272 Asset Management 10/15/2028 10/14/2029 $55,825.75
Parks & Recreation Domain 10/15/2028 10/14/2029 $10,559.93 Signal Domain 10/15/2028 10/14/2029 $3,904.20
Transportation Domain 10/15/2028 10/14/2029 $15,883.32
Customer Billing/Service Periods:
Period: Total:
10/15/2026 $78,161.63
10/15/2027 $82,069.71
10/15/2028 $86,173.20
Order Form Legal Terms:
This Order Form incorporates the OpenGov Master Services Agreement ("MSA") attached here or available at https://opengov.com/terms-of-service/master-services-agreement/. The "Agreement" between OpenGov and the entity identified above ("Customer") consists of the Order Form, MSA, and, if Professional Services are purchased, the Statement of Work. Unless otherwise specified above, fees for the Software Services and Professional Services shall be due and payable, in advance, 30 days from receipt of the invoice. By signing this Agreement, Customer acknowledges that it has been reviewed, and agrees to be legally bound by the Agreement. Each party’s acceptance of this Agreement is conditional upon the other’s acceptance of the Agreement to the exclusion of all other terms.
City of Clovis, CA: OpenGov, Inc.
Signature:
Name: Name:
Title: Title:
Date: Date:
Sam Kramer
CFO
8/24/2026
Signature:
Andrew Haussler
City Manager
Report to the City Council
To: City Council
From: Public Utilities Department
Date: October 5, 2026
Staff: Nicholas Torstensen, Deputy Public Utilities Director Subject: Public Utilities – Approval – Authorize the City Manager or designee to Execute the Eastside Creeks Water Rights Agreement on Behalf of the City; and Authorize Anticipated Expenditures Over Multiple Budget Years Estimated at $250,000 to Accomplish Installation of the Water Flow Monitoring Stations.
Recommendation: Approve
Attachments: 1. Eastside Creeks Water Rights Agreement ATT 1 Agreement
2. Eastside Creeks Water Rights Agreement ATT 2 Agency Costs Recommendation:
For the City Council to authorize the City Manager or designee to Execute the Eastside Creeks Water Rights Agreement on Behalf of the City and Authorize Anticipated Expenditures Over Multiple Budget Years Estimated at $250,000 to Accomplish Installation of the Water Flow Monitoring Stations.
Executive Summary:
The Eastside Creeks Water Rights Agreement is a multi-agency initiative involving the City of Clovis, Fresno Irrigation District, the City of Fresno, and Fresno Metropolitan Flood Control District to jointly manage and utilize surface water resources from the Eastside Creeks watershed. The agreement establishes a framework for coordinated water rights applications, prioritizes municipal and agricultural uses, and outlines cost-sharing for required measurement facilities and compliance with State water regulations. Approval of this agreement will enable the City of Clovis to secure long-term access to local surface water supplies, enhance groundwater recharge, and ensure compliance with State water rights and reporting requirements in collaboration with other regional agency partners.
Background:
The City of Clovis relies on a combination of groundwater and imported surface water to meet water demands. The Eastside Creeks Water Rights Agreement is an integrated approach to water resource management, including the development of regional multi-agency partnerships and infrastructure improvements to ensure long-term supply reliability and regulatory compliance. The Eastside Creeks watershed, which includes several intermittent streams and channels between the San Joaquin and Kings Rivers, has been a focal point for local water rights claims and flood control efforts among
multiple agencies in the region.
In response to overlapping interests and the need for coordinated management, the City of Clovis, Fresno Irrigation District, the City of Fresno, and Fresno Metropolitan Flood Control District have engaged in joint applications to the State Water Resources Control Board for surface water appropriations from the Eastside Creeks system. These efforts are closely linked to regional flood control projects, such as the Fancher-Redbank Creeks Flood Control Project, which was constructed with federal and local cooperation and requires ongoing adjustment of water rights to accommodate both flood protection and beneficial water use objectives.
Recent state legislation, including Senate Bill 88 and associated regulations, have imposed new standards for water diversion measurement, reporting, and compliance, prompting the need for investment in flow measurement facilities and data management systems at key diversion points throughout the watershed. The participating agencies have developed technical plans and costsharing arrangements to address these requirements and to support the joint administration of water rights, infrastructure, and operational responsibilities.
The proposed Eastside Creeks Water Rights Agreement builds upon decades of interagency collaboration and is intended to formalize the framework for shared use, priority allocation, and regulatory compliance for surface water resources originating in the Eastside Creeks watershed. This agreement is consistent with the City’s broader water supply planning efforts, including its Urban Water Management Plan and regional groundwater sustainability initiatives, and reflects the City’s ongoing commitment to securing reliable water supplies for current and future needs in partnership with neighboring jurisdictions and special districts.
Fiscal Impact:
The proposed Eastside Creeks Water Rights Agreement will result in ongoing administrative, capital, and operational costs for the City of Clovis associated with the joint management of surface water resources and participation in cost-shared measurement facility improvements. The City’s share of costs for administrative fees, capital improvements, and annual operation and maintenance of measurement facilities is outlined in section 4 of the Agreement (attached as Attachment 1), and will be subject to annual review and approval by the participating agencies prior to each budget cycle.
These expenditures are anticipated and will be incorporated into the Public Utilities Department’s Water Enterprise annual operating budget. In 2023, the City’s share of water flow monitoring station improvements was estimated at $250,000. Staff anticipate that some of the projects’ costs will increase with inflation. Upon execution of the Agreement, the flow measurement projects will proceed to final design, and actual costs of construction will be incurred.
No budget amendment is required at this time. Funds were allocated in the current fiscal year budget and staff will include funding in future years’ budgets to accomplish this task.
Reason for Recommendation:
Approval of the Eastside Creeks Water Rights Agreement is warranted to fulfill requirements associated with current multi-agency water right applications submitted to the California State Water Resources Control Board (SWRCB), and to provide the necessary framework for joint compliance with State requirements by formalizing interagency responsibilities for installation, operation, and maintenance of flow measurement facilities at key diversion points within the Eastside Creeks watershed. This coordinated approach ensures that the City can meet State-mandated accuracy, monitoring frequency, and data reporting standards, while also supporting the City’s ongoing efforts to maintain eligibility for water rights appropriations and to participate in regional water resource
management initiatives.
Actions Following Approval:
Following City Council approval, staff will coordinate execution of the Eastside Creeks Water Rights Agreement with the participating agencies, and the City Manager, or designee, will execute the Agreement on behalf of the City. The Public Utilities Director may serve as the City Manager’s designee for purposes of executing the Agreement and related documents. Staff will participate in the implementation of the Agreement and compliance with its provisions. Staff will also participate with partner agencies to review and approve the annual budget for measurement facility operation, maintenance, and capital improvements prior to each budget cycle.
Conflict of Interest:
None.
v. 2026-09-24 FINAL - Eastside Creeks Agreement
EASTSIDE CREEKS WATER AGREEMENT
This EASTSIDE CREEKS WATER AGREEMENT (Agreement) is made and entered into on the day of the last-in-time signature below by and between the Fresno Irrigation District (FID), the City of Fresno (FRESNO), the City of Clovis (CLOVIS), and the Fresno Metropolitan Flood Control District (FMFCD), each a “Party” and collectively the “Parties.”
RECITALS
A. WHEREAS, the streams and channels periodically flowing within the natural watersheds located between the San Joaquin River and the Kings River, including, but not limited to Big Dry Creek, Pup Creek, Redbank Creek, Fancher Creek, Mud Creek, Dog Creek and Alluvial Drain, are collectively known (and are hereinafter referred to) as the “Eastside Creeks”; and
B. WHEREAS, FID owns or operates a system of canals, ditches and other conveyance facilities to irrigate lands within the FID service area; some of which are located within the Eastside Creeks watershed as depicted by USGS Hydrologic Unit Code Watershed maps shown below and in Exhibit A:
; and
C. WHEREAS, FID, FRESNO, and CLOVIS own or operate recharge facilities to receive surface water within the watershed of the Eastside Creeks to augment groundwater supplies; and
D. WHEREAS, CLOVIS and FRESNO are purveyors of water for municipal and industrial purposes utilizing primarily surface water from various sources including the Eastside Creeks, but also use groundwater; and
E. WHEREAS, FMFCD owns and operates facilities to collect, convey, store and recharge storm and other waters arising within the watershed of the Eastside Measurement/ Diversion Point HUC Watershed Name HUC Watershed Number
Dog Creek (levee) Dog Creek 12-180300090501
Big Dry Creek Reservoir (Dam) Lower Dry Creek 12-180300090403 Fancher Creek (Dam) Fancher Creek 12-180300090301
Fancher Creek #1 Fancher Creek 12-180300090301
Fancher Creek #2 Fancher Creek 12-180300090301
Mud Creek #2 Mud Creek 12-180300090302
Redbank Slough (Dam) Redbank Slough 12-180300090502
Redbank and Dog Creeks (Basin) Redbank Slough 12-180300090502 Alluvial Drain (Basin) Lower Dry Creek 12-180300090403
Pup Creek (basin) Lower Dry Creek 12-180300090403
Fancher Creek Detention Basin Fancher Creek Canal 12-180300090303 Mud Creek #1 Mud Creek 12-180300090302
ATTACHMENT 1
Eastside Creeks Water Agreement
v. 2026-09-24 FINAL - Eastside Creeks Agreement
Creeks to avoid flooding real property and improvements located within its boundaries and to replenish groundwater supplies; and
F. WHEREAS, FMFCD operates the Fancher-Redbank Creeks Flood Control Project, constructed by the United States Army Corps of Engineers with FMFCD as the local sponsor, which impounds some Eastside Creeks flows for flood control purposes. Pursuant to Article II, Section k of the Local Cooperation Agreement (LCA) for the Fancher-Redbank Creeks Flood Control Project between FMFCD and the United States Army Corps of Engineers dated August 1, 1987, which is attached hereto as Exhibit B and incorporated herein by this reference, FMFCD is required to adjust all water rights affected by the Fancher-Redbank Creeks Flood Protection Project; and
G. WHEREAS, each of the Parties was an applicant in at least one of the water right applications to the California State Water Resources Control Board (SWRCB) numbered 29175, 29176 or 29245 relating to the Eastside Creeks. However, the Parties have now joined together in two joint applications to the SWRCB numbered 31200 (filed June 14, 2001) and 31564 (filed February 4, 2005) to appropriate for direct diversion and underground storage all of the waters of the Eastside Creeks subject to any established pre-existing rights to use those waters (collectively “NEW APPLICATION”); and
H. WHEREAS, the Parties desire to enter into an agreement to ensure utilization of all of the waters of the Eastside Creeks for reasonable beneficial uses under any permit or license issued by the SWRCB under the NEW APPLICATION, giving to CLOVIS and FRESNO the first priority to such use for the direct benefit of their respective service areas as those may change from time to time, and giving to FID second priority to such use for the direct benefit of its service area as it may change from time to time. Further, the Parties desire to enter into this Agreement which will (both prior to and following any permit and license issued by the SWRCB on the NEW APPLICATION) set out the terms for the pre-permit/licensing operation and uses of Eastside Creeks waters while also satisfying FMFCD’s obligation to adjust all Eastside Creeks water rights in connection with the Fancher-Redbank Flood Protection Project; and
I. WHEREAS, the Parties concur in the findings by the SWRCB, that the waters of the Eastside Creeks are not tributary to the San Joaquin River; and J. WHEREAS, FMFCD is a Party to this Agreement to satisfy a requirement in its LCA. FMFCD is participating to satisfy that obligation, and does not intend to acquire a right to appropriate, divert, store or use any Eastside Creeks water for its own account.
NOW, THEREFORE, in consideration of the mutual promises, covenants and conditions herein and these Recitals, which are hereby incorporated by reference, it is agreed between the Parties as follows:
Eastside Creeks Water Agreement
v. 2026-09-24 FINAL - Eastside Creeks Agreement
1. Definitions.
As used in this Agreement, unless the context requires otherwise, the meaning of the terms hereinafter set forth shall be as follows:
A. “Contribution” shall mean each Party’s financial contribution for the Eastside Creeks water rights application and associated activities, as provided in this Agreement. Contributions shall be made in accordance with Section 3 of this Agreement.
B. “Effective Date” shall mean the date on which the last Party signs this Agreement, according to the dates set forth under each Party’s signature on this Agreement.
C. “Party” shall mean any of the signatories to this Agreement and “Parties” shall mean all the signatories to this Agreement.
D. “Eastside Creeks” shall mean Big Dry Creek, Pup Creek, Redbank Slough, Fancher Creek, Mud Creek, Dog Creek and Alluvial Drain.
E. “Eastside Creeks Watershed” shall mean the area depicted on the USGS Hydrologic Unit Code Watershed Maps shown below and on Exhibit A:
F. “Eastside Creeks Water Rights Projects” shall mean the projects outlined in the flow measurement plan dated June 6, 2023, which is attached hereto as Exhibit C.
G. “Measurement Facilities” shall mean the flow measurement at each diversion point on the Eastside Creeks for compliance with Senate Bill 88 and SWRCB Division of Water Rights measurement and reporting requirements.
Measurement/ Diversion Point HUC Watershed Name HUC Watershed Number
Dog Creek (levee) Dog Creek 12-180300090501
Big Dry Creek Reservoir (Dam) Lower Dry Creek 12-180300090403 Fancher Creek (Dam) Fancher Creek 12-180300090301
Fancher Creek #1 Fancher Creek 12-180300090301
Fancher Creek #2 Fancher Creek 12-180300090301
Mud Creek #2 Mud Creek 12-180300090302
Redbank Slough (Dam) Redbank Slough 12-180300090502
Redbank and Dog Creeks (Basin) Redbank Slough 12-180300090502 Alluvial Drain (Basin) Lower Dry Creek 12-180300090403
Pup Creek (basin) Lower Dry Creek 12-180300090403
Fancher Creek Detention Basin Fancher Creek Canal 12-180300090303 Mud Creek #1 Mud Creek 12-180300090302
Eastside Creeks Water Agreement
v. 2026-09-24 FINAL - Eastside Creeks Agreement
2. Purpose.
This Agreement is entered into with the purpose and intent of establishing the priority for any and all water received through the NEW APPLICATION, including establishing the cost share arrangement for the Eastside Creeks Water Rights Project.
Each Party will be responsible for adhering to the terms of this Agreement and for timely payment of Contributions that are approved by its respective governing body in compliance with this Agreement. The Parties shall maintain complete control and autonomy over any existing surface water and existing groundwater supply assets to which they are legally and individually entitled and make no commitments by entering into this Agreement to share or otherwise contribute their existing water supply assets.
3. Priority of Use.
3.1 First Priority of Use. Subject to existing established water rights, the first priority of use of Eastside Creeks water currently and when appropriated under any permit or license issued on the NEW APPLICATION shall be afforded exclusively to beneficial uses identified in the NEW APPLICATION and within the permitted place of use to benefit FRESNO and CLOVIS within their respective service areas, as said service areas may change from time to time.
Such first priority uses shall be for as much of the Eastside Creeks water as the Parties are able to utilize for recharge within the groundwater basin underlying FRESNO and CLOVIS for subsequent recovery by FRESNO or CLOVIS, or that can otherwise be put to beneficial municipal use by FRESNO or CLOVIS within their respective service areas. Conveyance of Eastside Creeks water for such first priority use shall be provided through FID facilities as set forth in Section 5.1, below. Any water delivered to FRESNO or CLOVIS by FID during times when Eastside Creeks waters are present in FID facilities shall be deemed to be Eastside Creeks waters, delivered for first priority use to the extent of such Eastside Creeks waters or the amounts delivered, whichever is less.
3.2 Second Priority of Use. The second priority use of Eastside Creeks water currently and when appropriated under any permit or license issued on the NEW APPLICATION shall be afforded exclusively to beneficial uses identified in the NEW APPLICATION within the permitted place of use that directly benefit FID within its service area and/or within the service area of the NEW APPLICATION, as either may change from time to time. Eastside Creeks waters may be utilized for second priority uses after the first priority uses described in Section 3.01 above are satisfied, as evidenced by either (i) notification to FID by the other Parties hereto that Eastside Creeks waters in excess of first priority uses are available, (ii) Eastside Creeks waters pass beyond the last point of diversion, rediversion, storage or recharge operated for the benefit of FRESNO or CLOVIS, (iii) Eastside Creeks waters are present in FID facilities in an amount in excess of the amount of water to be delivered to FRESNO and CLOVIS from such facilities, or (iv) if either or both cities have
Eastside Creeks Water Agreement
v. 2026-09-24 FINAL - Eastside Creeks Agreement
not met their respective obligations under Sections 4.2 through 4.4 hereof, that city’s first priority Eastside Creeks water may be diverted/used by FID and treated as FID’s first priority waters until such time as Sections 4.2 through 4.4 obligations are current for the prior and current water year. 4 Financial Provisions.
4.1 Administrative Costs. The Parties shall share equally (25 percent each) the costs associated with the NEW APPLICATION water rights permit fees invoiced by and payable to the SWRCB. FID shall be responsible for payment of the fees and will invoice FRESNO, CLOVIS and FMFCD for their respective portion which is due upon receipt to FID. This obligation applies to any fees assessed on the NEW APPLICATION and on any subsequently granted license/permit thereon.
4.2 Contribution of Costs for Measurement Facilities. The Parties hereto are required to install new facilities and/or additional devices to measure water flows and provide that data to the SWRCB pursuant to the terms of the permit/license to be issued with respect to the NEW APPLICATION. The Parties shall share in the costs of identifying solutions, purchasing, installing, operating, and maintaining those facilities and/or devices as provided below, and proceed with construction of these improvements over the next four years:
4.2.1 The percentages identified in the Measurement Facilities Cost Share were calculated based on agencies benefiting from the individual creeks in the Eastside Creeks Watershed and as outlined in Exhibit D of this Agreement.
4.3 Payment for Use of Measurement Facilities. FRESNO and CLOVIS shall reimburse FID for the additional pro rata operational, maintenance, capital, and other
Eastside Creeks Water Agreement
v. 2026-09-24 FINAL - Eastside Creeks Agreement
costs directly associated with the use of the measurement facilities to carry out the purposes of this Agreement. Operation, maintenance, capital, or other costs directly associated with storage or transport of Eastside Creeks waters solely for flood control or irrigation purposes shall not be reimbursable by virtue of this Agreement (addressed in the “Agreement for Use of Fresno Irrigation District’s Canals for Disposal of Stormwater” and its amendments and related agreements).
4.3.1 Measurement Facilities. By December 1 of each year, prior to the Parties’ annual budget preparation process, the Parties will review and approve by majority vote, the projects and associated costs for the Measurement Facilities for the next calendar year (January 1 to December 31). Should construction costs for the Capital Projects exceed the prior approved budgeted amount, the Parties will convene a special meeting to review the additional costs and develop a financing plan, or reduced project scope, acceptable to and approved by majority vote of the Parties, prior to the award of any construction contracts. All costs for the capital projects will be shared by the Parties in accordance with the cost share noted in Section 4.2. Reimbursements shall be payable not later than thirty (30) days after receipt of a request or invoice, which shall contain a reasonable explanation and detailed breakdown of the costs incurred.
4.3.2 Operational and Maintenance Annual Costs. By December 1 of each year, prior to the Parties’ annual budget preparation process, the Parties will review and approve by majority vote, the operation and maintenance expenditures for the next fiscal year. Should costs during the approved fiscal year be projected to exceed the approved budgeted amount, the Parties will convene a special meeting to review the previously unanticipated additional costs and develop a financing plan acceptable to and approved by majority vote of the Parties. All operations and maintenance costs for the use of the Measurement Facilities will be shared by the Parties in accordance with the cost share noted in Section 4.2.
Reimbursements shall be payable not later than thirty (30) days after receipt of a request or invoice, which shall contain a reasonable explanation and detailed breakdown of the costs incurred.
4.4 Additional Financial Terms.
4.4.1 The State requires a point of contact regarding the water right. FID shall be the point of contact for the water rights application and subsequent permitting and licensing process. Historically, FID has been this point of contact.
4.4.2 FID shall be responsible for payment of the fees and will invoice the other Parties for reimbursement as Administrative Costs. This has been the process for several years.
5 Facilities.
5.1 FID Facilities. FID agrees to use and operate its facilities, as described in the NEW APPLICATION, to divert, collect, convey and recharge waters of the Eastside
Eastside Creeks Water Agreement
v. 2026-09-24 FINAL - Eastside Creeks Agreement
Creeks at the times and in the manner set forth in the NEW APPLICATION to carry out the purposes of this Agreement. The obligations of FID hereunder are subordinate to its primary obligations to provide water deliveries to water users within its boundaries, and all existing contractual obligations of FID to convey storm and other waters for FRESNO, CLOVIS, FMFCD, and any other entity contracted with FID.
5.2 FMFCD Facilities. FMFCD agrees to use and operate its facilities, as described in the NEW APPLICATION, to divert, collect, convey and recharge waters of the Eastside Creeks at the times and in the manner set forth in the NEW APPLICATION to carry out the purposes of this Agreement. The obligations of FMFCD hereunder are subordinate to its primary obligations to provide urban drainage and flood control services to landowners within its boundaries.
5.3 Eastside Creeks Water Agreement Joint Facilities. The Parties agree they collectively own the Measurement Facilities constructed through participation in the Eastside Creeks Water Agreement, in pro rata share noted in Section 4.2. The Parties agree to use and operate their facilities, as described in the NEW APPLICATION, to divert, collect, convey and recharge or otherwise beneficially use waters of the Eastside Creeks at the times and in a manner set forth in the NEW APPLICATION to carry out the purposes of this Agreement.
5.4 Control of Facilities. Nothing contained in this Agreement or any permit or license issued on the NEW APPLICATION shall be deemed to grant any Party the right to control or operate the system or facilities of any other Party. The right to use the systems or facilities of any Party shall be defined by existing agreements, as they may be amended from time to time, or any future agreements entered into by the Parties. 6 Adjustment of Eastside Creeks Water Rights.
The Parties acknowledge that FMFCD is not seeking and has acquired no right to appropriate, divert, store or use any Eastside Creeks water for its own account by virtue of this Agreement or any permit or license issued under the NEW APPLICATION. The Parties further acknowledge that FMFCD has an existing obligation under the LCA, which may require the Parties to cooperate and adjust their diversion and use activities performed pursuant to any license/permit issued on the NEW APPLICATION. 7 Records.
The Parties shall cooperate in maintaining records of diversion and use associated with Eastside Creeks water flows in a manner mutually acceptable to the Parties and the SWRCB. All information relating to diversion and use shall be shared among the Parties to facilitate the maintenance of complete and accurate records. Although it does not affect the SWRCB's processing of the NEW APPLICATION, all Parties shall jointly submit the records maintained as described in this Section in any judicial or administrative proceeding that requires an accounting of diversion and use of water. 8 State Audit Requirements.
Eastside Creeks Water Agreement
v. 2026-09-24 FINAL - Eastside Creeks Agreement
If the compensation to be paid by any public entity under this Agreement exceeds $10,000, each Party subject to Government Code section 8546.7 shall be subject to the examination and audit of the California State Auditor for a period of three years after final payment under this Agreement. This section survives the termination of this Agreement. 9 Relationship of the Parties; Indemnification.
No Party has the power to obligate any other Party hereof and no Party debt, liability or obligation due any third party may be asserted or collected against any other Party or any individual Party as a result of participation in this Agreement by and among the Parties. Each Party (the “Indemnifying Party”) shall indemnify the other Parties, and their agents and assigns (the “Indemnified Party”) against, and hold the Indemnified Party harmless from, any and all claims, obligations, demands, causes of action, damages, losses, liabilities, and expenses incurred in connection with or arising from any actions, or omissions, or negligence of the Indemnifying Party and/or the Indemnifying Party’s agents, contractors, subcontractors, materialmen, or employees in connection with this Agreement.
10 Admission, Withdrawal, and Reinstatement of Parties.
10.1 Upon unanimous agreement of the Parties, additional entities may participate in this Agreement by entering into a separate agreement with the Parties in the form of an addendum to this Agreement. Any entity becoming a Party shall agree to be bound to the terms of this as if they had been an original signatory to this Agreement.
10.2 Notwithstanding anything herein to the contrary, any Party may withdraw from this Agreement by giving sixty (60) days’ written notice of its election to do so, which notice shall be given to each of the other Parties. As a condition of withdrawing from this Agreement, the Party must pay any outstanding amounts owed under the terms of Section 3, above. An additional condition of withdrawing from this Agreement is that the withdrawing Party forfeits any rights to water held under the NEW APPLICATION and the withdrawing party will cooperate in the administrative process to remove the withdrawing party from the NEW APPLICATION or any permit/license issued thereon. The remaining Parties (not FMFCD) will receive a pro rata share of the forfeited rights and a corresponding cost-share obligation.
11 Term.
This Agreement shall become effective upon the Effective Date and shall continue in existence as long as the Eastside Creeks waters are available to the Parties, unless earlier terminated by mutual agreement of all the Parties or there ceases to be at least two Parties to this Agreement, at which time this Agreement shall automatically terminate according to the terms herein.
12 Amendments.
This Agreement may be amended from time to time by written agreement and approval of all Parties.
Eastside Creeks Water Agreement
v. 2026-09-24 FINAL - Eastside Creeks Agreement
13 Severability and Validity of Agreement.
If the participation of any Party to this Agreement, or any part, term or provision of this Agreement is decided by a court of competent jurisdiction to be illegal, in excess of a Party’s authority, in conflict with any law of the State of California, or otherwise unenforceable or ineffectual, the validity of the remaining parts, terms or provisions of this Agreement shall not be affected thereby and each Party, or each remaining Party, hereby agrees it would have entered into this Agreement upon the same terms as provided herein as if the excluded Party had not been Party to in this Agreement, or as if the part, term or provision had not been included in this Agreement, as applicable. 14 Assignment.
Except as otherwise provided in this Agreement, the rights and duties of the Parties to this Agreement may not be assigned or delegated without the approval of the other Parties to the Agreement. Any attempt to assign or delegate such rights or duties in contravention of this section shall be null and void. This section does not prohibit a Party from entering into an independent agreement with another agency regarding the financing of that Party’s contributions to the Agreement so long as such independent agreement does not affect, or purport to affect, the rights and duties of the Parties under this Agreement.
15 Execution in Parts or Counterparts.
This Agreement may be executed in parts or counterparts, each part or counterpart being an exact duplicate of all other parts or counterparts, and all parts or counterparts shall be considered as constituting one complete original and may be attached together when executed by the Parties hereto.
16 Waivers and Consents.
Any Party may specifically and expressly waive in writing any portion of this Agreement or any breach thereof, but no such waiver shall constitute a further or continuing waiver of any preceding or succeeding breach of the same or any other provision. A waiving Party may at any time thereafter require further compliance by the other Party with any breach or provision so waived. The consent by one Party to any act by any other Party for which such consent was required shall not be deemed to imply consent or waiver of the necessity of obtaining such consent for the same or any similar acts in the future. No waiver or consent shall be implied from silence or any failure of a Party to act, except as otherwise specified in this Agreement. 17 Inurement.
This Agreement shall be binding on and inure to the benefit of the successors and assigns of the Parties hereto. The Parties agree that they may not assign this Agreement or any rights hereunder and any related documents and instruments without prior written consent of all Parties.
Eastside Creeks Water Agreement
v. 2026-09-24 FINAL - Eastside Creeks Agreement
18 Notices.
Notices or other communications required or permitted by this Agreement or by law to be served or given to any Party hereto by any other Party hereto shall be in writing and shall be deemed to have been given when mailed, postage prepaid, or delivered during working hours to the addresses specified below:
For FID: For City of Fresno:
Bill Stretch Paul Amico
General Manager Director of Public Utilities
Fresno Irrigation District City of Fresno, Public Utilities 2907 S. Maple Ave Department
Fresno, CA 93725 2600 Fresno Street
Fresno, CA 93721
For City of Clovis: For FMFCD:
Scott Redelfs Peter Sanchez
Public Utilities Director General Manager
City of Clovis 5469 E. Olive Avenue
155 Sunnyside Avenue Fresno CA 93725
Clovis, CA 93611
19 Governing Law and Venue.
This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of California, excluding any conflict of laws rule which would apply the law of another jurisdiction. Venue for purposes of the filing of any action regarding the enforcement or interpretation of this Agreement and any rights and duties hereunder shall be Fresno County, California. The Parties to this Agreement hereby expressly waive any right to remove any action to a county other than Fresno County as permitted pursuant to California Code of Civil Procedure Section 394. 20 Attorney Fees.
If any Party commences any proceeding or legal action to enforce or interpret any term, covenant or condition of this Agreement, the prevailing Party in such proceeding or action shall be entitled to recover from the other Party(s) its reasonable attorneys’ fees and legal expenses.
21 Representation on Authority of Parties/Signatories.
Each person signing this Agreement represents and warrants that he or she is duly authorized and has legal capacity to execute and deliver this Agreement. Each Party represents and warrants to the others that the execution and delivery of the Agreement and the performance of such Party’s obligations hereunder have been duly authorized and that the Agreement is a valid and legal agreement binding on such Party and
Eastside Creeks Water Agreement
v. 2026-09-24 FINAL - Eastside Creeks Agreement
enforceable in accordance with its terms.
22 Water Year.
The “water year” for the purposes of this Agreement begins on October 1 of each year and runs through September 30 of the following year.
IN WITNESS WHEREOF, the Parties hereto, pursuant to resolutions duly and regularly adopted by their respective governing boards, have caused their names to be affixed by their proper and respective officers as of the day and year provided below.
Eastside Creeks Water Agreement
v. 2026-09-24 FINAL - Eastside Creeks Agreement
CITY OF FRESNO
By:
Paul Amico, Director of Public Utilities
Date: ___________________________
APPROVED AS TO FORM:
City Attorney, City of Fresno
By:
Jennifer M. Quintanilla, Senior Deputy City
Attorney
ATTEST:
Amy Aller, City Clerk, City of Fresno
By:
Deputy
Date:
CITY OF CLOVIS
By:
Name: Scott Redelfs
Title: Public Utilities Director
Date: ____________________
FMFCD
By:
Peter Sanchez, General Manager
Date:_______________________
FRESNO IRRIGATION DISTRICT
By:
Name: Bill Stretch
Title: General Manager
Date:
EXHIBIT A:
Hydrologic Unit Code (HUC) Watershed Maps
Eastside Creeks Watershed Hydrologic Unit Code Map
Exhibit A
EXHIBIT B:
Local Cooperation Agreement (LCA) between United States Army Corps of Engineers and FMFCD, August 1, 1987
EXHIBIT C:
Flow Measurement Plan – Provost & Pritchard Consultants – June 6, 2023
455 W Fir Ave • Clovis, CA 93611-0242 • Tel: (559) 449-2700 www.provostandpritchard.com
Memorandum
To: Fresno Irrigation District, City of Clovis, City of Fresno, Fresno Metropolitan Flood Control Group
From: Provost & Pritchard Consulting Group
Subject: Flow Measurement Plan
Date: June 6, 2023
The purpose of this technical memorandum (TM) is to identify a flow measurement plan for the points of diversion and/or rediversion identified in the Eastside Stream Group’s water right claims and pending water right application. The following TM provides existing site conditions, a recommended flow measurement method(s) for each site, and an estimated cost to install flow measurement for each diversion point where measurement is needed. In addition, the installation of flow measurement equipment at each point of diversion and/or rediversion was prioritized by specific criteria as further described below to prioritize measurement sites. The “need” for flow measurement at each point of diversion and/or rediversion is based on the current measurement and reporting requirements defined by the State Water Resources Control Board (SWRCB), Division of Water Rights (D/WR) in Senate Bill 88 (SB 88)1. A tabular summary of the SB 88 measurement and reporting requirements is provided in Table 1.
Table 1 SWRCB D/WR Measurement and Reporting Requirements (SB 88).
Diversion Amounts Installation Deadline Required Accuracy Required Monitoring Frequency** Direct Diversion ≥ 1,000 AF/yr or
Storage ≥ 1,000 AF January 1, 2017 + 10%* Hourly
Direct Diversion ≥ 100 AF/yr or
Storage ≥ 200 AF July 1, 2017 + 10%* Daily
Storage > 100 AF July 1, 2017 + 15% Weekly
Direct Diversion > 10 AF/yr
Storage ≥ 50 AF January 1, 2018 + 15% Weekly
Storage > 10 AF January 1, 2018 + 15% Monthly
All diversions 10 AF/yr or less No measurement required ** *15% if installed before 1/1/2016
Note: These measurement requirements do not replace existing permit or license terms that establish additional monitoring requirements.
As shown in the above table, the volume of water diverted determines the accuracy and monitoring frequency. For post-1914 water rights Permits/Licenses, the face value identified in the terms and conditions of the water right determines the “diversion amount” and correlating accuracy and frequency required. For water rights claims, such as pre-1914 or riparian, the maximum historic water use reported to the SWRCB D/WR during the annual water use reports determines the accuracy and frequency requirements. Additional information regarding SB 88 is provided in Attachment A. A summary of the Eastside Stream Group’s water pending water right application and water right claims is provided for reference in Attachment B. 1 Measuring and monitoring regulations are in Title 23 of the California Code of Regulations, sections 931-938.
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 2 of 35 Provost & Pritchard Consulting Group (P&P) and Fresno Irrigation District (FID) conducted site visits on November 4, 2022, and November 16, 2022, to evaluate the points of diversion, existing measurement (as appliable) and potential flow measurement locations. Eleven (11) of the twelve (12) diversion locations were accessible and evaluated. The diversion points and current/potential flow measurement locations are shown in Attachment C.
Executive Summary
Flow measurement recommendations are summarized in this TM for each diversion point (and/or point of rediversion). For the purposes of this TM, diversion locations are referred to as “points of diversion” for simplicity, as identified in the Initial Statements of Water Diversion and Use (ISWDU). It is recognized that some of these points of diversion are identified as points of rediversion in the pending water rights application. The following evaluation organizes current/potential measurement and cost by the ISWDU number (in numerical order). A prioritization of the locations is provided in Table 2 based on SB 88-deficient locations as the highest priority, followed by sites with higher flow capacities.
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 3 of 35 Table 2 Diversion Site Flow Measurement Options
Rank Source Name at the Point
of Diversion
Initial Statement of
Water Diversion and
Use (ISWDU)
Set up for Flow
Measurement?
Flow Measurement
Geometry
Flow Measurement
Method
Required Accuracy and
Monitoring Frequency
Per SB 88 to Meet Strict
Compliance
Cost Estimate Comments
1 Big Dry Creek Reservoir
(Dam) S022242* Yes Open Channel Water level rating table Hourly $5,000-$10,000** Cost to verify rating table. Does
not include cost to upgrade
rated section
2 Fancher Creek
Reservoir(Dam) S022243* Yes Square Orifice Rated Orifice Hourly $10,000-$20,000 Cost to verify rating table
3 Redbank Slough (Dam) S022247* No Box Culvert Road Crossing Water Level rating table Hourly $50,000- $80,000
Cost to develop rating table and
add telemetry
4 Alluvial Drain (Basin) S022250* No Box Culvert Road Crossing Non-Contact Flow Meter Daily $50,000- $80,000
Cost to install flow meter E/O
Temperance Avenue and add
telemetry
5 Fancher Creek #2 (at
Fresno) S022245 No Open Channel Non-Contact Flow Meter u/s and d/s of diversion TBD (Hourly expected) $200,000-$700,000 Cost to install flow meter,
telemetry and channel
maintenance at 2 locations
6 Fancher Creek #1 (at
Gould) S022244 Yes Pipe Propeller Meter
TBD (Daily expected
unless planned for
increased diversion at
this location)
$75,000
Cost for Prop Meter and
Telemetry
7 Mud Creek #2 (at Gould) S022248 No Open Channel Non-Contact Flow Meter u/s and d/s of diversion Hourly $100,000-$300,000
Cost to instal flow meter,
telemetry and channel
maintenance at 2 locations
8 Redbank and Dog Creeks
(Basin) S022249 No Open Channel U/S, Retrofitted Check D/S Water level u/s and
overshot gates d/s of
diversion
TBD $200,000-
$500,000
Cost to develop rating table,
install overshot gates, and add
telemetry
9 Pup Creek (basin) S022251 No Pipe Flowmeters Daily $50,000- $100,000
Cost to install flow meter and
add telemetry at 2 locations
10 Dog Creek (levee) S022241 Yes Pipe Rating table based on gate position
TBD $50,000-
$80,000
Cost to develop rating table and
add telemetry
11 Fancher Creek Detention
Basin S022240 Yes Pipe to/from basins Flowmeters TBD (hourly likely when/if used) $50,000 FMFCD adding telemetry 12 Mud Creek #1 (at
Enterprise) S022246 No N/A N/A TBD No Cost
Flow into Enterprise not likely at
this location, and if it occurs can
be measured downstream with
existing telemetry
* - SB 88 Deficient
** - Rated section was submerged during capacity test with +/- 120cfs released from BDC Reservoir, so additional improvements are needed for 150cfs design flow
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 4 of 35 Flow Measurement Recommendations
A detailed evaluation of the existing conditions, anticipated SB 88 flow measurement and reporting requirements, flow measurement recommendation and cost estimate are provided below for each diversion location.
Dog Creek Levee S022241
Existing Condition: Dog Creek Levee diversion consists of two culverts with gates depicted in Figure 1. Dog Creek Levee was not visited during the site visit due to limited access conditions (cows blocking the gate). However, a picture of the Dog Creek Levee structure (Figure 2), from a previous report was used to inform flow measurement recommendations at this location. The gates are typically opened at a minimal gate position to facilitate approximately 1 to 2 cfs in diversions while the rest of the water flows into Dog Creek. The structure has two gates that could be utilized for flow measurement.
Figure 1 Dog Creek Levee Aerial View
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 5 of 35 Figure 2 Dog Creek Levee Diversion Structure- Taken September 19, 2000 SB 88 Requirements: As no diversions have historically been reported under S022241, this point of diversion does not require measurement at this time per SB 88.
Recommendation: Develop a rating table based on gate position and water level. This would include the installation of a water level data logger with telemetry.
Cost Estimate: The cost to develop a rating table, install a water level data logger, and install telemetry is estimated at around $50,000-$80,000. The cost estimate is based on the best available information and discussions with FMFCD and FID.
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 6 of 35 Big Dry Creek Reservoir Dam S022242
Existing Conditions: Big Dry Creek Reservoir Dam flow measurement of the diversions into Big Dry Creek channel is located downstream of the diversion point at the dam, Figure 3. There is existing flow measurement used at this location that consists of a lined section of canal, stilling well for water level measurements, and a rating table. Figure 4 shows the existing flow measurement configuration. Flow measurements are currently reported at daily intervals to the US Army Corps of Engineers. Big Dry Creek Dam diversion point was identified by the State Water Resources Control Board Division of Water Rights as deficient in terms of water measurement and monitoring (defined by Senate Bill 88). To meet SB 88 requirements, flow measurements need to be collected at hourly intervals. Hourly data is available at this site but there have been issues with the radios that cause the data to not always be available.
Figure 3 Big Dry Creek Reservoir Dam Aerial View
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 7 of 35 Figure 4 Big Dry Creek Dam Flow Measurement Location
SB 88 Requirements: To meet SB 88 requirements, flow measurements need to be collected at hourly intervals and provide telemetry data via a public website. The diversions reported at Big Dry Creek Dam show a maximum of 11,243 AF in 2017, as shown in Table 3.
Table 3 Big Dry Creek Reservoir Historical Diversions
Big Dry Creek Reservoir- S022242 Volume Diverted (ac-ft) 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Jan - 555 -
No ReportNo ReportNo Report
6 843 - - 1 -
Feb - 873 - 130 1999 - 676 - -
Mar 1745 615 - 110 1841 149 1537 1 -
Apr 793 694 - 89 3868 436 1488 3 -
May - 833 - 92 2051 252 1537 - -
Jun - - - 89 230 545 557 - -
Jul - - - 92 311 87 - - -
Aug - - - 53 100 - - - -
Sep - - - 38 - - - - -
Oct - - - - - - - - -
Nov - - - - - - - - -
Dec - - - - - - - 2 -
Total 2538 3570 699 11243 1469 5795 7
Recommendation: Use existing flow measurement methods but increase collection intervals to hourly. Work with Fresno Metropolitan Flood Control District (FMFCD) to improve SCADA and create an hourly report. FMFCD is in the process of getting new HMI software for their telemetry.
There have been issues with the radios in the past, but they are currently working. FMFCD plan
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 8 of 35 to use Core automation for regular maintenance to keep the telemetry working. It may be worthwhile to conduct some current flow measurements at this location with a current meter to verify rating table with either a Price Current Meter or other portable flow meter when there is flow in the creek. Also of note, during a capacity test in February 2023, a discharge of 120 cfs from the reservoir submerged the lined section, so further improvements to modify/raise the rated section should be considered as part of any improvements here. The raise of the rated section is not required for SB88 compliance, and not included in the costs estimated.
Cost Estimate: Cost limited to modification of FMFCD SCADA system to collect and report hourly readings. If desired, some additional costs to verify the rating table are estimated at around $5,000-$10,000. The cost estimate is based on discussions with FMFCD and FID.
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 9 of 35 Alluvial Drain Basin S022250
Existing Condition: Alluvial Drain Basin is located where the drain crosses the Enterprise Canal, Figure 5. No continuous flow measurement exists at this location. The current flow measurement method consists of estimating flow rate based on the time the pump is running and a pump curve.
Figure 6 shows the pump and discharge pipe configuration at Alluvial Drain. Flow measurement should utilize magnetic meters on pump discharge pipes. The magnetic meter would need to have at least 10% accuracy for a short run of pipe. Since water is only pumped from the basin when the basin water level needs to be lowered, much of the water from the creek is recharged at the basin. An alternative flow measurement location would be in the northeast corner of the basin, in Temperance Ave culvert, where the Alluvial Drain discharges into the basin or upstream of Temperance in the concrete-lined section of channel. This configuration is preferred since most of the water from this creek channel terminates into the Basin. To measure flow at the Temperance Ave crossing, a non-contact flow meter would need to be installed, see Figure 7 for an example. The cost to measure flow at Temperance Ave would cost less than furnishing and installing three flow meters at the pumped discharge from the basin. The Alluvial Drain Basin diversion point was identified by the State Water Resources Control Board Division of Water Rights as deficient in terms of water measurement and monitoring (defined by Senate Bill 88). To meet SB 88 requirements, flow measurements need to be collected at daily intervals.
Figure 5 Alluvial Drain Basin Aerial View
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 10 of 35 Figure 6 Alluvial Drain Basin Piped Discharge
Figure 7 Non-contact flow measurement (Phoenix by Flow-tronic) SB 88 Requirements: To meet SB 88 requirements, flow measurements need to be collected at daily intervals. The diversions reported at Alluvial Drain Basin indicate a maximum of 293 AF in 2021, as shown in Table 4. However, this is believed to be only the discharges from the pump station into the drain downstream and not the total volume of water from the creek channel that terminates into the basin. If confirmed, the total volume is likely more and requires hourly readings for compliance with SB 88.
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 11 of 35 Table 4 Alluvial Drain Historical Diversions
Alluvial Drain- S022250 Volume Diverted (ac-ft)
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Jan - - -
No ReportNo ReportNo Report
- - - - 14 95
Feb - - - - - - - - 77
Mar - - - - - - - 102 65
Apr - - - - - - - 77 5
May - - - - - - - - -
Jun - - - - - - - - -
Jul - - - - - - - 25 25
Aug - - - - - - - - 26
Sep - - - - - - - - -
Oct - - - - - - - - -
Nov - - - - - - - 2 -
Dec - - - - - - - 26 -
Total 246 293
Recommendation: At this location, it is recommended to install a non-contact flow meter upstream of the basin at or just east of Temperance Avenue. This would include the installation of a flow meter with telemetry.
Cost Estimate: The cost to install a non-contact flow meter and install telemetry is estimated at around $50,000-$80,00. The cost estimate is based on discussions with FMFCD and FID.
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 12 of 35 Pup Creek Basin S022251
Existing Condition: The Pup Creek Basin diversion point is located at the basin discharge, Figure
8. The diversion structure consists of a pipe with a canal gate, Figure 9. There is not any existing flow measurement at this location. Flow meters would need to be installed at the two branches of Pup Creek that enter the basin, as the basin is essentially the terminus of the creek flows. To meet SB 88 requirements, flow measurements need to be collected at daily intervals.
Figure 8 Pup Creek Basin Aerial View
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 13 of 35 Figure 9 Pup Creek Basin Flow Measurement Location
SB 88 Requirements: To meet SB 88 requirements, flow measurements need to be collected at daily intervals. The diversions reported at Pup Creek Basin indicate a maximum of 887 AF in 2010, Table 5.
Table 5 Pup Creek Basin Historical Diversions
Pup Creek Basin- S022251 Volume Diverted (ac-ft)
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Jan 163 506 -
No ReportNo ReportNo Report
- - - - - -
Feb 42 - - - - - - - -
Mar 87 208 - - - - - - -
Apr - - - - - - - - -
May - - - - - - - - -
Jun - - - - - - - - -
Jul - - - - - - - - -
Aug - - - - - - - - -
Sep - - - - - - - - -
Oct - - - - - - - - -
Nov 44 - - - - - - - -
Dec 551 - - - - - - - -
Total 887 714
Recommendation: At this location, it is recommended to install flow meters and telemetry at two road culvert locations or consider a rated section upstream in each channel if necessary.
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 14 of 35 Cost Estimate: Cost to install flow meters and install telemetry is estimated at around $50,000- $100,000. The cost estimate is based on discussions with FMFCD and FID.
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 15 of 35 Redbank Slough Dam S022247
Existing Condition: Redbank Slough Dam diversion point is located where Redbank Slough crosses the Enterprise Canal, Figure 10. The proposed flow measurement location is downstream of the dam at the Shaw Ave road crossing, Figure 11. Redbank Slough Dam diversion point was identified by the State Water Resources Control Board Division of Water Rights as deficient in terms of water measurement and monitoring (defined by Senate Bill 88). To meet SB 88 requirements, flow measurements need to be collected at hourly intervals. Currently, there is no flow measurement installed at this location. A water level data logger would need to be installed, and create a rating table to collect hourly water level readings or install a non-contact flow meter.
Figure 10 Redbank Slough Dam Aerial View
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 16 of 35 Figure 11 Redbank Slough Dam Flow Measurement Location
SB 88 Requirements: To meet SB 88 requirements, flow measurements need to be collected at hourly intervals. Diversions reported at Redbank Slough Dam indicate a maximum of 3,301 AF in 2011, as shown in Table 6.
Table 6 Redbank Slough Dam Historical Diversions
Redbank Slough Dam- S022247 Volume Diverted (ac-ft)
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Jan - 2381 -
No ReportNo ReportNo Report
- - - - - -
Feb - - - - - - 3 - -
Mar - 920 - - - - 593 - -
Apr - - - 50 50 - 357 - -
May - - - 20 20 - 278 - -
Jun - - - - - - 179 - -
Jul - - - - - - - - -
Aug - - - 6 6 - - - -
Sep - - - 2 2 - - - -
Oct - - - - - - - - -
Nov - - - - - - - - -
Dec 1865 - - - - - - - -
Total 1865 3301 78 78 1410
Recommendation: At this location, it is recommended to install a non-contact flowmeter or develop the rating table for the Shaw Avenue culvert based on water level and install a water level data logger with telemetry.
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 17 of 35 Cost Estimate: The cost to develop a rating table, install a water level data logger, and install telemetry is estimated to be around $50,000-$80,000. The cost estimate is based on discussions with FMFCD and FID.
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 18 of 35 Mud Creek #1 S022246
Existing Condition: Mud Creek #1 is located where Mud Creek crosses the Enterprise Canal, Figure 12. Currently there are no facilities at this location to control spills or diversions from Mud Creek into the Enterprise Canal. Mud Creek water will only enter into the Enterprise Canal if the banks of the Enterprise Canal are overtopped. There are two 36” culvert pipes that convey Mud Creek water under the Enterprise Canal, Figure 13, as well as a third pipe that is north of the main creek channel that also crosses the Enterprise Canal. Prior to the culvert installation, Mud Creek had overtopped the banks of the Enterprise Canal and spilled into the Enterprise Canal, but that is not believed to have occurred in the storm events of recent years. FID has telemetry sites upstream and downstream of this diversion point. The upstream location is at the headgates of the Enterprise Canal, and the downstream location is where the Enterprise Canal crosses over Fancher Creek. Although these locations are a considerable distance from the Mud Creek crossing, they would provide the measurement of Mud Creek flows, as well as any overbank sheet flows that occur during this stretch.
Figure 12 Mud Creek #1 Aerial View
Culvert Crossing
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 19 of 35 Figure 13 Mud Creek #1 Culvert Crossing Location
SB 88 Requirements: As no diversions have occurred in recent storms, and overflow into the Enterprise Canal at this location is not considered likely with the improvements that have been made, this point of diversion does not require measurement at this time per SB 88.
Recommendation: Since creek flows may not overtop the banks and spill into the Enterprise Canal, no modification is recommended at this time. FID’s telemetry sites upstream and downstream of the site can be used to reference any Mud Creek or sheet flows that the Enterprise Canal receives along this stretch. Flow measurement is not required at this site since there is no historical diversion on record with the California State Water Board.
Cost Estimate: No cost at this time.
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 20 of 35 Mud Creek #2 S022248
Existing Condition: Mud Creek #2 is located where Mud Creek terminates into the Gould Canal, Figure 14. There is a box culvert with board guides at the diversion point, Figure 15. If boards are in, there is potential to flood nearby crops if the water is backed up. FID water could impact flow measurement if FID is running water and there is water in Mud Creek. Since FID water could impact flow measurement, collecting flows upstream and downstream of the diversion point would be the better option. To meet SB 88 requirements, flow measurements need to be collected at hourly intervals.
Figure 14 Mud Creek #2 Aerial View
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 21 of 35 Figure 15 Mud Creek #2 Diversion Point
SB 88 Requirements: To meet SB 88 requirements, flow measurements need to be collected at hourly intervals. The diversions reported at Mud Creek #2 indicate a maximum of 1,601 AF in 2011, as shown in Table 7.
Table 7 Mud Creek #2 Historical Diversions
Mud Creek #2- S022248 Volume Diverted (ac-ft)
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Jan 137 1173 -
No ReportNo ReportNo Report
- - - - - -
Feb - - - - - - - - -
Mar - 428 - - - - - - -
Apr - - - - - - - - -
May - - - - - - - - -
Jun - - - - - - - - -
Jul - - - - - - - - -
Aug - - - - - - - - -
Sep - - - - - - - - -
Oct - - - - - - - - -
Nov - - - - - - - - -
Dec 137 - - - - - - - -
Total 274 1601
Recommendation: Upstream and downstream flow measurement is recommended for this site.
For upstream measurement on Gould Canal, an existing lined section of the Gould east of Riverbend Ave can be used with a water level sensor installed in a canal stilling well that is tied to telemetry and uses a rating table for this reach of canal. Figure 16 shows what needs to be installed for the canal stilling well. For downstream flow measurement, there is an existing bridge
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 22 of 35 that may be able to be used as a rated section, but for estimating purposes, it is assumed that a new rated section of the canal will need to be constructed. This is a lined section of the canal that will need to be designed to ensure no downstream tailwater submergence to rate appropriately.
The rated section of the canal, as shown in Figure 17, would consist of lining the canal, installing water level sensors, and creating a rating table.
Figure 16 Canal Stilling Well Detail
Figure 17 Rated section of an FID Canal
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 23 of 35 Cost Estimate: Total cost for upstream and downstream flow measurement is estimated to be $100,000-$300,000. Cost depends on level of channel modifications or structures installed. The cost estimate is based on recent construction costs and discussions with FID.
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 24 of 35 Fancher Creek Dam S022243
Existing Condition: Fancher Creek Dam flow measurement is located at the spillway of Fancher Creek Dam, Figure 18. There is existing flow measurement used at this location that consists of a rated orifice with a rating table. There is no gate on the orifice. Flow measurements are currently collected at daily intervals and reported to the US Army Corps of Engineers. Fancher Creek Dam diversion point was identified by the SWRCB DWR as deficient in terms of flow measurement and monitoring. To meet SB 88 requirements, flow measurements need to be collected at hourly intervals. Hourly data is available at this site but there are issues with the radios that cause the data to not always be available. Figure 19 shows the existing flow measurement rated orifice in the spillway of the dam.
Figure 18 Fancher Creek Dam Aerial View
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 25 of 35 Figure 19 Fancher Creek Dam Rated Orifice
SB 88 Requirements: To meet SB 88 requirements, flow measurements need to be collected at hourly intervals. The diversions reported at Fancher Creek Dam indicate a maximum of 6,306 AF in 2017, as shown in Table 8. However, the reporting for Fancher may need to be re-evaluated.
Since this is a point of diversion and rediversion, water stored at the dam, if any, should be counted separate from any water that is detained but then released downstream through the dam orifice and later measured at the point where Fancher Creek discharges into the Fresno Canal.
This location may ultimately only be used as a verification for the amount measured at the Fresno Canal.
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 26 of 35 Table 8 Fancher Creek Dam Historical Diversions
Fancher Creek Dam- S022243 Volume Diverted (ac-ft)
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Jan - 2374 -
No ReportNo ReportNo Report
- 1850 - - 1 -
Feb - 208 - 147 2360 - 520 - -
Mar - 1156 - - 1555 179 585 5 -
Apr - 827 - - 541 - - 3 -
May - - - - - - - - -
Jun - - - - - - - - -
Jul - - - - - - - - -
Aug - - - - - - - 1 -
Sep - - - - - - - 2 -
Oct - - - - - - - - -
Nov - - - - - - - - -
Dec 823 - - - - - - - -
Total 823 4565 147 6306 179 1105 12
Recommendation: Use existing flow measurement methods with the rated orifice but increase intervals to hourly data. Work with FMFCD to improve SCADA and create an hourly report.
FMFCD is in the process of getting new HMI software for their telemetry. There have been issues with the radios in the past, but they are currently working. FMFCD plan to use Core automation for regular maintenance to keep the telemetry working. It may be worthwhile to verify the existing rating table with either a Price Current Meter or other portable flow meters when there is flow in the spillway.
Cost Estimate: Minimal cost limited to modification of FMFCD SCADA system to collect and report hourly readings, including verifying rating table for this section. The cost estimate of $10,000- $20,000 is based on discussions with FMFCD and FID.
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 27 of 35 Fancher Creek #1 S022244
Existing Condition: Fancher Creek #1 is located where Fancher Creek crosses the Gould Canal, Figure 20. The Gould Canal siphons under Fancher Creek and has a diversion spill from the Gould Canal to Fancher Creek on the upstream side of the crossing. There is also an existing check structure within the Fancher Creek channel, Figure 21, that can be used to back water up and divert water into the Gould Canal through an existing pipeline and standpipe spill on the downstream side of the Fancher Creek crossing, The Diversion Point is at the standpipe that spills into the Gould Canal. The standpipe is set up for a propeller meter and ensures a full pipe before spilling into the canal. Currently, there is no propeller meter and no telemetry. Figure 22 shows the standpipe where the propeller meter would be installed.
Figure 20 Fancher Creek #1 Aerial View
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 28 of 35 Figure 21 Fancher Creek #1 Check Structure
Figure 22 Fancher Creek #1 Propeller Meter Standpipe
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 29 of 35 SB 88 Requirements: This location has not been a primary diversion point in recent years, so no diversions have been reported under S022244. Measurement at this point of diversion may be considered a lower priority, however, minimal investment is needed to establish measurement at this location to comply with SB 88. A review of the actual diversions at this location is recommended to ensure that “0” historical use is accurate in describing activities at this location.
If diversions have historically occurred or if re-use of this location is planned, improvements at this location are recommended for future annual water use reporting.
Recommendation: Furnish and install a propeller meter in the standpipe with a 4-20mA output and add this site to FID’s telemetry system. Solar power should be acceptable for this use.
Diversion at this site from Fancher Creek to the Gould Canal is not typically used unless there are concerns in the Fresno Canal, which is located downstream along Fancher Creek. However, the addition of the propeller meter and monitoring-only telemetry system is relatively low-cost. This setup will allow for frequency of monitoring to meet SB 88 requirements, even if proven to be required hourly. The frequency of monitoring will be determined once water is diverted from Fancher Creek since there are no historical diversions on record with the California State Water Board. A water level sensor and gate position should also be added to FID’s telemetry system to measure any spills from the Gould Canal upstream into Fancher Creek, as this portion can be used to divert all stream flows in the Gould into Fancher Creek at this point.
Cost Estimate: No cost if no water is planned for diversion from Fancher Creek to the Gould. If water is diverted and flow measurement is needed, the cost of a digital propeller meter, water level, and gate position sensors, and telemetry site is around $75,000. The cost estimate is based on the best available information and discussions with FID.
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 30 of 35 Fancher Creek #2 S022245
Existing Condition: Fancher Creek #2 is located where Fancher Creek terminates into Fresno Canal, Figure 23. There is no control or existing flow measurement at this diversion point as the creek spills directly into the canal. The diversion point is heavily vegetated which would make it difficult to measure flow at that location. This site may require flow measurement both upstream and downstream of the diversion point as the Fresno Canal can have water flowing in the canal upstream of this diversion point when flows from the creek are spilling into the canal. Flow measurement upstream on Fancher Creek could occur at a bridge crossing upstream of the diversion point, Figure 24. The bridge crossing is a defined cross-section that provides a good setup for a down-looker flow measurement device. Upstream flow measurement on the Fresno Canal could occur at the bridge upstream of the diversion point. There are limited options for downstream measurement as the Fresno Canal is meandering and heavily vegetated in this area.
The nearest road crossing downstream is Del Rey Avenue which could serve as a location for a flow meter. Alternatively, a flow meter and mounting equipment could be installed in a short straight section of the canal that has minimal vegetation.
Figure 23 Fancher Creek #2 Aerial View
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 31 of 35 Figure 24 Fancher Creek #2 Possible Flow Measurement Location SB 88 Requirements: Although no diversions have historically been reported under S022245 at this point of diversion, this is the point where all Fancher Creek water discharges into FID’s Fresno Canal, and measurement should be added at this location to be able to report diversions in accordance with SB 88.
Recommendation: Frequency of monitoring will be determined once water is diverted from Fancher Creek since there are no historical diversions on record with the California State Water Board, but this site may experience more than 1,000AF/yr in large years which would require hourly readings. Flow measurement in the Fresno Canal upstream and downstream of the diversion point is recommended. The canal will need to have vegetation removed at both locations and possibly install a non-contact flowmeter at the bridge upstream in the Fresno Canal and a new rated section of the canal at a downstream straight section of the canal. Flow measurement of the rated sections of the canal, as seen in Figure 17, would consist of lining the canal, installing water level sensors, creating a rating table, and installing telemetry.
Cost Estimate: The cost estimate is based on recent construction costs and discussions with FID.
A cost estimate of $200,000-$700,000 depends on the level of canal improvements installed, vegetation removal required, and whether or not the existing upstream bridge can be used.
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 32 of 35 Fancher Creek Detention Basin S022240
Existing Condition: Fancher Creek Detention Basin is located adjacent to the FID Fresno Canal.
Water is diverted from the Fresno Canal into the Fancher Creek Detention Basin. The flow direction, FID facilities, and FMFCD infrastructure are shown in Figure 25. Flow measurement may not be needed at this location, as no natural inflow occurs between the upstream measurement site (Fancher Creek) and this point of diversion.
Figure 25 Fancher Creek Detention Basin Aerial View
Figure 26 shows the diversion structure and pleated weir where diversions could be measured.
Water flows down the Fresno Canal to the diversion point where water spills over the pleated weir into the basins when the water level is high enough. There is a pump station in the northern basin that pumps water to the southern basin. The pump station in the southern basin pumps water back into the Fresno Canal. The Fresno Canal terminates at the Fancher Creek Detention Basin.
Water leaving the Fancher Creek Detention Basin flows down either the Mill Canal or Fancher Canal. Currently telemetry is not available at Fancher Creek Detention Basin, however, FMFCD is planning to add telemetry as part of FMFCD improvements and can measure water diverted into the basins. The pumps into the Fresno Canal from Fancher Creek Detention Basin can also be measured with flow measurement on the pump discharges and added to telemetry.
SB 88 Requirements: As no diversions have historically been reported under S022240, this point of diversion does not require measurement at this time per SB 88. A review of the actual diversions at this location is recommended to ensure that “0” historical use is accurate in describing activities at this location. If diversions have historically occurred, quantifying these diversions is recommended now, if measurement improvements upstream at Fancher Creek #2 (where Fancher terminates into the Fresno Canal) are delayed. Once improvements at Fancher Creek #2 are completed, all water diverted to this site should have already been measured.
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 33 of 35 Figure 26 Fancher Creek Detention Basin Weir
Recommendation: Keep point of diversion under SSWDU S022240 and point of rediversion in pending water rights application. FMFCD to include measurement of diversions into basins and out of basins through pump discharges and add to their planned telemetry at this location.
Cost Estimate: FMFCD telemetry already planned, but additional measurement considered.
Budget of $50,000 included.
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 34 of 35 Redbank and Dog Creeks Basin S022249
Redbank and Dog Creeks Basin is located where the creeks terminate into the Mill Canal, Figure
27. There is a diversion structure upstream of the termination point that was considered for flow measurement, but it is common for the Mill canal to back up to the structure. This would impact any flow measurement taken at that structure. Collecting flow measurement upstream and downstream of the diversion point would be the best method for this scenario. The upstream flow measurement location, Figure 28, is at a foot bridge crossing that has a lined section of canal.
To have flow measurement at this location, a water level data logger will need to be installed with telemetry and a rating table created.
Figure 27 Redbank and Dog Creeks Basin Aerial View
Figure 28 Red Bank Basin Upstream Flow Measurement Location Mill Canal
Fresno Irrigation District June 6, 2023
Eastside Stream Group Flow Measurement Plan Page 35 of 35 The downstream flow measurement location, Figure 29, is at an existing check structure. To have flow measurement at this location, the check structure would need to be retrofitted with overshot gates.
Figure 29 Red Bank Basin Downstream Flow Measurement
SB 88 Requirements: Although no diversions have historically been reported under S022249, this point of diversion is essentially the terminus where water from Redbank and Dog Creeks spill into FID’s Mill Canal or could be diverted into the Detention Basin. Improvements are recommended at this site to better understand and quantify the amount of water being diverted, and to comply with a SB 88 requirements for future annual water use reporting.
Recommendation: Develop a rating table for lined section of canal and install water level data logger at the upstream flow measurement locations. Retrofit the existing check structure with overshot gates for the downstream flow measurement. Flow measurement not required at this site since there is no historical diversion on record with the California State Water Board.
Cost Estimate: Cost of a rated section of canal with lined section of canal, water level sensor, rating table, telemetry, and overshot gates at the check structure is around $200,000-$500,000.
The cost estimate is based on discussions with FMFCD and FID.
Attachment A –
SB 88 Information
10860 Gold Center Drive, Ste 275
Rancho Cordova, CA 95670
Tel: (916)-918-2020
www.provostandpritchard.com
U:\harper\SWRCB\SB 88 Measurement and Reporting Requirements_Updated 2.2022.docx Engineering Surveying Planning Environmental GIS Construction Services Hydrogeology Consulting Fresno Bakersfield Visalia Clovis Modesto Los Banos Chico Sacramento Memorandum
To: File – SWRCB Regulatory Compliance: Senate Bill 88
From: Sara Harper, PE, CFM
Subject: SB 88 Regulatory Compliance
Date: June 17, 2021; UPDATED February 2022
All water right diverters who are authorized to divert more than 10 acre-feet per year from watercourses must comply with Senate Bill 88 (SB 88) measurement regulations1. A summary of the SB 88 measurement and reporting requirements are provided in this memorandum. Additional information regarding SB 88 can be accessed through the SWRCB Water Measurement Regulation webpage and/or the FAQs.
Measurement
The following measurement requirements apply to all diversions:
Diversion Amounts Installation Deadline Required Accuracy Required Monitoring Frequency** Direct Diversion ≥ 1,000 AF/yr or
Storage ≥ 1,000 AF January 1, 2017 + 10%* Hourly
Direct Diversion ≥ 100 AF/yr or
Storage ≥ 200 AF July 1, 2017 + 10%* Daily
Storage > 100 AF July 1, 2017 + 15% Weekly
Direct Diversion > 10 AF/yr
Storage ≥ 50 AF January 1, 2018 + 15% Weekly
Storage > 10 AF January 1, 2018 + 15% Monthly
All diversions 10 AF/yr or less No measurement required ** *15% if installed before 1/1/2016
** Northern California Coastal Streams – Hourly monitoring is required for all new permits in the AB 2121 area. Cannabis Registrations – Daily monitoring is required.
Note: These measurement requirements do not replace existing permit or license terms that establish additional monitoring requirements.
Determination of the measurement requirement for a post-1914 appropriative water right with multiple points of diversion appear to be based on the face value of the water right, not the diversion volume at the individual point of diversion. All require the installation and certification of the measurement device for diversion greater than or equal to 100 acre-feet per year by a qualified individual (CA registered Professional Engineer, CA licensed contractor for C-57 well drilling, CA licenses contractor for C-61 Limited Specialty/D-21 Machinery and Pumps or anyone that has completed the training course offered by the University of California Cooperative Extension.
The SWRCB lists three different ways a diverter can comply with the measurement regulation (1) Measurement Device, (2) Measurement Method and (3) Alternative Compliance Plan. For the “Measurement Device” and “Measurement Method” specific forms are required from the qualified individual certifying the accuracy of the device, “+10% for all new measurement devices” for large diversions (greater than 100 AF) installed after January 1, 2016. If measurement to an accuracy standard of +10% is not attainable, or extenuating circumstances exist, a water right holder may request an alternative compliance approach and file an Alternative Compliance Plan. This option is reserved for cases when strict compliance is not feasible, would be unreasonably expensive, would unreasonably 1 Measuring and monitoring regulations are in Title 23 of the California Code of Regulations, sections 931-938.
To: SWRCB Regulatory Processes: Senate Bill 88 June 17, 2021 Subject: SB 88 Regulatory Compliance Page 2 of 2
U:\harper\SWRCB\SB 88 Measurement and Reporting Requirements_Updated 2.2022.docx affect public trust resources, or would result in the waste or unreasonable use of water. Alternative compliance plans have to describe how the diverter will attain reasonable compliance with the measurement requirements of the regulation and be accompanied by detailed documentation establishing and supporting the specific basis for requesting the alternative compliance plan. The SWRCB specifically states that Alternative Compliance Plans may be considered for the following:
“measurement and monitoring of small hydropower projects, points of diversion that are inaccessible for portions of the year due to snow, points of diversion with highly variable flow rates, points of diversion under tidal influence, and locations with concerns for vandalism or theft” Telemetry of Measured Data
In addition to measurement requirements, by January 1, 2020, diverters who meet one of the following requirements shall provide telemetered diversion data via a public website:
• Face value and/or diverts more than 10,000 acre-feet annually; or • Owns or operates a reservoir or pond with a storage capacity of 10,000 acre-feet or more; or • Diverts during the period from June 1 through September 30, and directly diverts more than 30 cubic feet per second at any time.
These diversion thresholds apply to all rights, claimed rights, or combinations of rights and claimed rights to divert from a single or shared point of diversion if the sum of such rights or claimed rights meets the threshold criteria (23 CCR §933(b)(4)).2
Reporting and Use of Data
The data collected from these devices would be included in the annual water diversion and use reports for water rights holder. Pursuant to SB 155, signed into law on September 23, 2021, these reports are required annually on the following timeline:
Table 1. SWRCB Division of Water Rights Water Use Reporting Periods and Deadlines.
The State Water Resources Control Board (State Water Board) Division of Water Rights relies on diversion measurements and annual reports for water resource planning and to keep diverters informed, particularly in times of drought. These data will also likely be used in the new water availability analysis tools including but not limited to Water Unavailability Method for the Delta Watershed, Water Supply and Demand Visualization Tool, and Water Demand Data Assessment (pending). 5-Year Re-certification
Five-year calibration and/or recertification requirements apply to all measurement methods. If filing an Alternative Compliance Plan, the plan must be resubmitted for renewal with or without amendments every 5 years.
2 There are additional telemetry considerations for specific stream systems along the North Coast and for the Deer Creek, Mill Creek, or Antelope Creek watersheds of the Sacramento River, and some Russian River tributaries.
Attachment B –
Summary of Eastside Stream Group’s Pending Water
Right Application and Water Right Claims
Initial Statement of
Water Diversion
and Use
Source Tributary to Claim Type Purpose of Use
Max Rate of
Diversion
(cfs)
Max DD
Amount
(AF)
Season
Place of Use
(Acres) Point of Diversion Latitude Longitude SWRCB POD ID SB 88 Deficent Max
Historic
Use
(AF/Year)
S022240 Fancher Creek Detention Basin Sinks of Big Dry Creek Pre-1914 direct use, storage, groundwater recharge 200 Jan-Jun, Sep-Dec 225,000 California Coordinate System of 1927, Zone 4, North 2160828 feet and East 6377758 feet, being within N1/2 of Section 31, T13S, R22E, MDB&M. 36.7578 -119.6192 58745 0 S022241 Dog Creek (levee) Sinks of Big Dry Creek Pre-1914 direct use, storage, groundwater recharge 200 Jan-Jun, Sep-Dec 225,000 California Coordinate System of 1927, Zone 4, North 2200992 feet and East 6395959 feet, being within NE¼ of SE¼ of Section 21, T12S, R22E, MDB&M. 36.8718 -119.5665 58746 0S022242 Dry Creek (Dam) Sinks of Big Dry Creek Pre-1914 direct use, storage, groundwater recharge 350 Jan-Jun, Sep-Dec 225,000 California Coordinate System of 1927, Zone 4, North 2201948 feet and East 6368655 feet, being within NE¼ of Section 22, T12S, R21E, MDB&M. 36.8776 -119.668 58747 x 11,243/2017S022243 Fancher Creek (Dam) Sinks of Big Dry Creek Pre-1914 direct use, storage, groundwater recharge 5 Jan-Jun, Sep-Dec 225,000 California Coordinate System of 1927, Zone 4, North 2182262 feet and East 6406339 feet, being within NW¼ of Section 12, T13S, R22E, MDB&M. 36.8184 -119.5304 58748 x 6,306/2017S022244 Fancher Creek #1 Sinks of Big Dry Creek Pre-1914 direct use, storage, groundwater recharge 200 Jan-Jun, Sep-Dec 225,000 California Coordinate System of 1927, Zone 4, North 2164614 feet and East 6400713 feet, being within NW¼ of Section 26, T13S, R22E, MDB&M. 36.7726 -119.5537 58751 0S022245 Fancher Creek #2 Sinks of Big Dry Creek Pre-1914 direct use, storage, groundwater recharge 380 Jan-Jun, Sep-Dec 225,000 California Coordinate System of 1927, Zone 4, North 2159007 feet and East 6395486 feet, being within SW¼ of Section 34, T13S, R22E, MDB&M. 36.7585 -119.5654 58753 0S022246 Mud Creek #1 Sinks of Big Dry Creek Pre-1914 direct use, storage, groundwater recharge 100 Jan-Jun, Sep-Dec 225,000 California Coordinate System of 1927, Zone 4, North 2170701 feet and East 6411805 feet, being within NW¼ of Section 19, T13S, R23E, MDB&M. 36.7893 -119.5118 58754 0S022247 Redbank Slough (Dam) Sinks of Big Dry Creek Pre-1914 direct use, storage, groundwater recharge 2 Jan-Jun, Sep-Dec 225,000 California Coordinate System of 1927, Zone 4, North 2178599 feet and East 6391291 feet, being within SW¼ of SE¼ of Section 9, T13S, R22E, MDB&M. 36.8102 -119.5816 58755 x 3,301/2011S022248 Mud Creek #2 Sinks of Big Dry Creek Pre-1914 direct use, storage, groundwater recharge 613 Jan-Jun, Sep-Dec 225,000 California Coordinate System of 1927, Zone 4, North 2162920 feet and East 6408601 feet, being within SE¼ of Section 25, T13S, R22E, MDB&M. 36.7698 -119.5302 58756 1,601/2011S022249 Redbank and Dog Creeks (Basin) Sinks of Big Dry Creek Pre-1914 direct use, storage, groundwater recharge 200 Jan-Jun, Sep-Dec 225,000 California Coordinate System of 1927, Zone 4, North 2164002 feet and East 6369222 feet, being within SW¼ of Section 26, T13S, R21E, MDB&M. 36.77 -119.6579 58757 0S022250 Alluvial Drain (Basin) Sinks of Big Dry Creek Pre-1914 direct use, storage, groundwater recharge 25 Jan-Jun, Sep-Dec 225,000 California Coordinate System of 1927, Zone 4, North 2196061 feet and East 6364723 feet, being within SW¼ of Section 27, T12S, R21E, MDB&M. 36.8586 -119.6725 58758 x 293/2021S022251 Pup Creek (basin) Sinks of Big Dry Creek Pre-1914 direct use, storage, groundwater recharge 25 Jan-Jun, Sep-Dec 225,000 California Coordinate System of 1927, Zone 4, North 2200992 feet and East 6395959 feet, being within SW¼ of Section 2, T13S, R21E, MDB&M. 36.8344 -119.6547 58759 887/2010 Eastside Stream Group
Water Right Summary
Attachment C –
Diversion Point and Current/Potential Flow
Measurement Locations
!.
!.
!. !.
!.
!.
!.
!.
!.
!.
!.
!.
D ry
C reek
?
Fancher Creek (Dam)
36.8184, -119.5304
S022243
?
Mud Creek #1
36.788871, -119.511786
S022246
? Mud Creek #2
36.7698, -119.5302
S022248
?
Fancher Creek #1
36.772613, -119.553749
S022244
?
Fancher Creek #2
36.7585, -119.5654
S022245
?
Redbank Slough
36.810245, -119.582006
S022247
?
Dog Creek (Levee)
36.871828, -119.566511
?
S022241
Dry Creek (Dam)
36.877599, -119.668003
S022242
?
Alluvial Drain
36.857729, -119.673178
S022250
?
Pup Creek (Basin)
36.834402, -119.654703
S022251
?
Redbank and Dog Creek (Basin)
36.769759, -119.65705
S022249
?
Fancher Creek Detention Basin
36.7578, -119.6192
S022240
0 2.5 5
Miles
!. Point of Diversion
Dry and Fancher Creek Basins
Place of Use
Fresno Irrigation District
o Eastside Stream Water - Statement of Water Diversion and Use Fresno Irrigation District
2/21/2023 G:\Fresno ID - 1038\103822016-Eastside Streams\400 GIS\Map\Diversion-Rediversion.mxd Prepared By Gavin Fresno ID
EXHIBIT D:
Measurement Facilities Cost Share
Measurment/Diversion Point Clovis Fresno FID Notes
Dog Creek (levee)
33.33% 33.33% 33.33%
Siphons under both FID's Enterprise & Gould, connects with Redbanks Creek and will then discharge to Mill Canal 10+ miles from BDC Dam. Clovis could intercept along east side of Clovis. Last 2 miles goes through FRESNO GA#2 so FRESNO could benefit.
Big Dry Creek Reservoir (Dam) 33.33% 33.33% 33.33% Goes through and can benefit Clovis/Fresno/FID Fancher Creek (Dam) 50% 50%
Discharges into Fresno Canal well east of town. No benefit to Clovis
Fancher Creek #1 50% 50% Same as "Fancher Creek (Dam)"
Fancher Creek #2 50% 50% Same as "Fancher Creek (Dam)"
Mud Creek #2 50% 50%
Connects to Gould Canal well east of town. FID and Fresno could benefit.
Redbank Slough (Dam)
50% 50%
Redbanks Creek discharges to Mill Canal 7+ miles below
Redbank Dam. Clovis could intercept along east side of Clovis.
Last 2 miles goes through FRESNO GA#2 so FRESNO could
intercept before Redbank Basin.
Redbank and Dog Creeks (Basin) 50% 50% Within FRESNO GA#2, and adjacent to existing FRESNO limits.
Alluvial Drain (Basin)
100%
Not sure how FID could benefit, unless FMFCD Basin BT within Marion turns on pumps to discharge into BDC channel. Clovis would benefit because Basin BT is intertied with Marion.
Pup Creek (basin)
100%
Not sure how FID could benefit, unless water continues
westward to discharge into BDC, but Clovis FMFCD basins can intercept along the way.
Fancher Creek Detention Basin
50% 50%
Not sure how much sense this measurement location
makes...would only be for sheet flow flowing into Fresno Canal. Could benefit FRESNO.
Mud Creek #1 Connects to Gould Canal well east of town. Clovis and Fresno could benefit.
Agency Contribution % per Location
Eastside Stream Water Cost Share Alternatives - Percentages by Agency to be Used in Water Rights Agreement
EXHIBIT D
Updated August 12, 2026
Measurment/Diversion
Point
Estimated Cost to
Measure
Agencies that Could
Benefit
Clovis Fresno FID
Dog Creek (levee)
$80,000 Clovis, Fresno, FID $26,667 $26,667 $26,667
Big Dry Creek Reservoir (Dam) $10,000 Clovis, Fresno, FID $3,333 $3,333 $3,333 Fancher Creek (Dam) $20,000 Fresno, FID $10,000 $10,000 Fancher Creek #1 $75,000 Fresno, FID $37,500 $37,500
Fancher Creek #2 $700,000 Fresno, FID $350,000 $350,000 Mud Creek #2 $300,000 Fresno, FID $150,000 $150,000
Redbank Slough (Dam)
$80,000 Clovis, FID $40,000 $40,000
Redbank and Dog Creeks (Basin) $500,000 Fresno, FID $250,000 $250,000 Alluvial Drain (Basin)
$80,000 Clovis $80,000
Pup Creek (basin)
$100,000 Clovis $100,000
Fancher Creek Detention Basin
$50,000 Fresno, FID $25,000 $25,000
Mud Creek #1 $0 Fresno, FID
Total Cost $1,995,000 $250,000 $852,500 $892,500
Precentages by Agency 12.53% 42.73% 44.74%
Selected Alternative - Based on Agencies that Could Benefit Eastside Stream Water Cost Share Alternatives to be Used in Water Rights Agreement ATTACHMENT 2 Page 193 of 204
Report to the City Council
To: City Council
From: Public Utilities Department
Date: October 5, 2026
Staff: Kevin Tuttle, Assistant Public Utilities Director Subject: Public Utilities – Approval – Waive Formal Bidding Requirements and Authorize the Purchase of One (1) Tymco Model 600 Street Sweeper off the HGAC Cooperative Purchasing Contract from Tymco, Inc., for the Total Amount of $544,211.34.
Recommendation: Approve
Attachments: None
Recommendation:
For the City Council to waive formal bidding requirements and authorize the purchase of a Tymco Model 600 street sweeper from Tymco, Inc., for the total amount of $544,211.34, including tax and freight.
Executive Summary:
There are funds in this fiscal year’s Fleet Renewal budget to purchase a Tymco Model 600 street sweeper for the Public Utilities Department Solid Waste Division. The existing equipment is scheduled to be replaced due to its age. The competitively bid contract price of $544,211.34 is from Tymco, Inc., using the HGAC purchasing contract. The new vehicle meets all emissions requirements.
HGAC's Cooperative Purchasing Program, known as HGACBuy, was established pursuant to the Texas Interlocal Cooperation Act [Texas Local Government Code, Title 7, Chapter 791]. The Act allows local governments and certain non-profits to contract or agree under the terms of the Act to make purchases or provide purchasing services and other administrative functions appropriately established by another government entity. The interlocal contract is the required legal document that establishes a link between the member (local governments and certain non-profits) and HGACBuy, and gives the member access to HGACBuy contracts. HGAC has established interlocal contracts with thousands of members throughout Texas and across the United States.
Background:
The recommended equipment is available through the HGAC Cooperative Purchasing Contract that allows for manufacturers like Tymco to respond to a Request for Proposals (RFP) that covers a large
group of government buyers, and it allows a large group of government buyers with similar interests to leverage their buying power to obtain government-only discounts on products.
The Fleet Fund includes a vehicle and equipment replacement program where the different City departments budget for and contribute a set amount of money annually for the future scheduled replacement of a vehicle or piece of equipment. This allows each department, and the divisions within each department, to financially plan for the large expense of purchasing new vehicles and equipment that need to be replaced due to age, wear and tear, or to meet regulatory requirements. Depending on the condition and need of the vehicle or equipment being replaced, it will be moved from front-line operation and may be kept as a back-up, or it will be auctioned off in the City’s vehicle and equipment surplus program.
Fiscal Impact:
Funds were included in the 2026-27 Fleet Capital Acquisition budget, often referred to as the Fleet Renewal or Fleet Replacement budget. The Solid Waste Division has provided the necessary funds for purchase of the equipment.
Reason for Recommendation:
The existing street sweeper has been in service for over 7 years and is scheduled for replacement.
Sufficient funds have been collected for replacement equipment. Staff have evaluated the available equipment and have determined that it meets the needs of the Public Utilities Department Solid Waste Division. The proposed method of purchasing the equipment is cost-effective and funds are available.
Actions Following Approval:
A purchase order will be prepared for the City Manager’s approval and sent to the vendor.
Conflict of Interest:
None.
Report to the City Council
To: City Council
From: Administration
Date: October 5, 2026
Staff: Paul Armendariz, Assistant City Manager
Subject: Consider Approval - Approve the Peg Bos Plaza Honoree Policy.
Recommendation: Approve
Attachments: 1. Peg Bos Plaza Honoree ATT 1 Draft Policy Recommendation:
For the City Council to approve the proposed Peg Bos Plaza Honoree Selection Policy.
Executive Summary:
The proposed Peg Bos Honoree Selection Policy establishes a formal process for recognizing individuals whose service and leadership have made a lasting impact on the City of Clovis. The policy defines clear eligibility and selection criteria, maintains a review committee structure to evaluate nominations, and incorporates recommendations from prior Council discussions and community input. Honorees must be former city employees, elected officials, volunteers, or a member or an employee of a community service organization with recognition to occur at Founders Day, the Mayor’s Breakfast, or another appropriate City event. The proposed policy assigns final selection authority to the Mayor, ensuring both community involvement and City oversight in the honoree selection process.
Background:
The Peg Bos Plaza was established to honor former Mayor Peg Bos and her lasting contributions to the City of Clovis, particularly her leadership in preserving local heritage. After the plaza’s completion, the City Council identified the need for a formal process to recognize additional individuals whose service reflects the values exemplified by Ms. Bos. In response to Council direction from January 2026, staff presented a draft policy on April 20, 2026, outlining options and initiating further review.
The resulting policy framework represents an evolution of those initial concepts, incorporating feedback from Council discussions, community members and from Ms. Bos. It is designed to ensure that future recognitions remain meaningful, transparent, and aligned with the unique character of the Peg Bos Plaza.
A proposed policy has been attached (Attachment 1) for Council to consider.
Fiscal Impact:
The proposed Peg Bos Honoree Selection Policy is anticipated to have a minimal fiscal impact. Costs associated with the procurement of plaques or engravings, and the organization of recognition events will be included in the City Council budget. No additional appropriations or budget amendments are required at this time.
Reason for Recommendation:
On April 20, 2026, Council provided comments to staff on a draft policy and directed staff to return with a final draft incorporating those comments.
The proposed policy will recognize individuals whose service aligns with the values and legacy of Peg Bos. The policy incorporates feedback from Council and community discussions, including the formal definition of selection criteria and the explicit inclusion of city employees, elected officials, and volunteers as eligible honorees following the completion of their service. Retaining a review committee structure ensures community representation in the vetting process, while the addition of flexible recognition timing allows for honoree acknowledgment at a range of City events. Assigning final selection authority to the Mayor streamlines decision-making and clarifies accountability within the process. These updates collectively enhance the integrity, inclusivity, and sustainability of the honoree program, ensuring it remains distinct and meaningful within the City’s broader recognition efforts.
Actions Following Approval:
Upon Council approval, staff will initiate the following actions: open the annual nomination period as specified in the policy; assemble and convene the Trailblazer Ad Hoc Review Committee as selected by the City Manager; provide committee members with the adopted policy and nomination materials; coordinate the committee’s review and evaluation of submitted nominations; prepare and transmit the committee’s written recommendation to the Mayor for consideration; and, upon final selection, coordinate with the Mayor and City Manager to schedule and organize the recognition event at an appropriate City function.
Conflict of Interest:
None.
1 Peg Bos Plaza Honoree Selection Policy
Purpose
The purpose of this policy is to establish the official procedures and standards governing the selection and recognition of honorees at Peg Bos Plaza. Peg Bos Plaza is designated as a site to honor Clovis “trailblazers” - individuals whose actions have materially contributed to the development and shaping of the City of Clovis, who exemplify the City’s Vision, Mission, and Values, and whose leadership, service, and contributions have produced a lasting and meaningful impact on the community.
Policy Statement
It is the policy of the City of Clovis that individuals recognized at Peg Bos Plaza shall reflect and preserve the City’s history through the acknowledgment of people whose service, achievements, or contributions have brought distinction to the City or produced enduring community benefit. The Peg Bos Plaza honoree program is intended to be distinct in purpose and character, and it is encouraged that this program remain separate from other City or community awards, so that the Plaza’s honors continue to carry unique significance as a City of Clovis distinction.
Eligibility Criteria
To be considered for recognition at Peg Bos Plaza, a nominee must satisfy the following baseline requirements:
1. Community Impact: The nominee must have made a demonstrable and lasting contribution to the City of Clovis, reflected through a sustained body of work that goes beyond the scope of personal, political or organizational interests.
2. Service to Clovis: The nominee must have served the Clovis community in at least one of the following capacities:
o City employee or staff member;
o Volunteer acting in service to the City or community, including members or employees of a community service organization;
o Elected or appointed official (including the City Council, Planning Commission, Personnel Commission, or comparable bodies).
3. Completion of Service: A nominee must have fully concluded or separated from City employment, elected office, or appointed service prior to consideration. Active City employees, sitting elected officials, and currently serving appointed commissioners Attachment 1
2 are ineligible until their service or employment with Clovis has ended. Once separated, former employees, former elected officials, and former appointed commissioners may be considered if serving as volunteers or as members of community service organizations, as these individuals are exempt from this requirement and may be nominated while actively serving.
Honoree Selection Criteria
Nominees meeting baseline eligibility shall be evaluated based on the following criteria. A nominee need not satisfy each criteria; however, a nominee’s overall record must demonstrate alignment with the purpose and intent of Peg Bos Plaza recognition.
1. Pioneering Leadership: Demonstrated initiative or groundbreaking/trail blazing action, or was the first to open new pathways, programs, or opportunities for others.
2. Innovation and Problem-Solving: Introduction of new ideas, methods, or solutions that tangibly improved City services, community outcomes, or organizational effectiveness.
3. Community Impact and Legacy: Creation of measurable, lasting, and positive change that enhanced community well-being, culture, or resilience.
4. Mentorship and Empowerment: Meaningful support of others through mentorship, leadership development, or the strengthening of community networks.
5. Sustained Commitment to Service: Long-term dedication to public service, volunteerism, or civic betterment beyond typical job responsibilities.
Nomination Process
1. Nominations may be submitted by City residents, community members, City staff, or current or former members of the City Council, with the exception of the current Mayor, as they will be making a recommendation on the final selection.
2. Nominations must be submitted in writing on a form prescribed by the City Manager’s Office and shall include a narrative demonstrating how the nominee satisfies the eligibility and selection criteria established herein.
3. The annual nomination period shall commence on July 1 and close on December 1.
4. Self-nominations shall not be accepted.
3 Trailblazer Review Committee
1. The City Manager shall select and convene an ad hoc review committee to receive, evaluate, and vet all nominations submitted during the annual nomination period.
2. Committee members shall be selected by the City Manager.
3. All Committee members shall be residents of the City of Clovis.
4. The City Manager will select committee members using the following criteria:
o At least one, but no more than three, representatives from the Clovis Big Dry Creek Historical Society, B.O.O.T., Clovis Rodeo Association, Clovis Chamber of Commerce, or another comparable organization identified by the City Manager. No more than one member may be appointed from the same organization.
o Two current City employees selected by the City Manager.
5. The Committee shall evaluate nominations for satisfaction of eligibility and selection criteria and shall prepare a written recommendation identifying the nominee deemed most qualified. Qualified nominees from previous years may be selected.
The Committee’s recommendation is advisory only. Final selection and approval of an honoree from the nominees is vested exclusively in the Mayor.
Selection and Approval
1. No more than one honoree from among the nominees shall be selected per calendar year.
2. The Mayor may consider the Review Committee’s written recommendation and may approve or decline the recommended honoree, or select another nominee.
3. The Mayor is not required to make a selection, and may request further review or defer selection to the next calendar year if the Mayor determines that no nominee meets the standards of the program.
Recognition and Dedication
1. Honorees may be formally recognized at or around Founders Day in February or another City event deemed appropriate by the Mayor and in coordination with the City Manager (i.e. Mayor’s Breakfast).
2. Each honoree shall receive a permanent engraving or plaque at Peg Bos Plaza, consistent with the design and standards approved by the City Manager.
4 Policy Review and Amendment
This policy shall be reviewed periodically by the City Manager’s Office and may be amended or repealed at any time by majority vote of the total members of the City Council.
Report to the City Council
To: City Council
From: Planning and Development Services Department
Date: October 5, 2026
Staff: Tatiana Partain, Management Analyst
Subject: Provide Direction - Regarding a State Route 168 Decorative Overpass Feature and provide direction to staff on future steps.
Recommendation: Provide Direction
Attachments: None
Recommendation:
For the City Council to receive information regarding the potential project involving decorative metal art elements along an overpass fence structure over State Route (SR) 168 and to provide staff with direction on future steps.
Executive Summary:
In February 2026, staff was presenting an item regarding conceptual design features for a City entry feature sign, and City Wayfinding sign (specific to the City’s trail network). At this meeting, Council brought to staff’s attention the idea of exploring the use of the existing fence structures along SR 168 overpasses (specifically the one located on Bullard Avenue) as the potential home to an iconic entry feature.
Staff conducted meetings with Caltrans, as well as independent research on whether a project of this nature can be done and, if so, what could potentially fund the project. After meetings with Caltrans staff, it was determined that this could be a potential project with two different opportunities by way of a path forward. The first would be working entirely through Caltrans, which would be very costly but allow for a streamlined process from design to construction-ready. The second option would be to hire our own designer to draft concepts, then work with Caltrans staff on the necessary approval documents. This process could add additional time but would likely be the most affordable option for the City.
It was also determined that, before moving forward that the City would need to identify a funding source. Caltrans confirmed that this project does not fit into any of the existing state and federal funding programs. The City would likely have to either:
1) Identify a current funding source, such as General Fund money; or,
2) Adopt an ordinance identifying a fee that can be incorporated into an already existing program, such as a permit fee program.
Background:
Following the Council meeting in February 2026, Council brought to staff’s attention renderings the City of Visalia has completed for their new, future overpass structure which has been designed to go over SR 198 and will incorporate decorative metal artwork along the overpass fence structure. Staff noted at the conclusion of the discussion that it was consensus among the Council members to investigate this further and report back with information for the Council to decide if there could be an opportunity for such a project.
Immediately following the Council meeting, staff contacted Caltrans District 6 regarding the potential project and during those discussions it was determined that the project concept is feasible and could follow one of two implementation paths:
1) Partner directly with Caltrans to design and deliver the feature. a. Caltrans leading the design helps avoid copyright issues and can streamline internal review/approvals.
b. Estimated timeline from project initiation to start of construction: ~18 months. c. Would still require a City–Caltrans maintenance agreement, with the City responsible for maintaining both the decorative feature and the fence structure going forward. d. Example costs of using Caltrans services from other cities' projects (McFarland and Tuolumne): ~$2.5 million capital design plus ~$2.5 million support costs. e. For total estimated preliminary cost estimate of approximately $5 million.
OR
2) The City would hire (or amend the existing wayfinding contract to add additional work, if funding can be identified) a consultant to design the feature so it can be “shelf ready” should future funding be identified for construction.
a. The City would secure legal rights to the artwork/design, submit applications and approval documents to Caltrans, and then bid/construct the project independently. b. Caltrans indicated this option is likely better for both funding and schedule. c. Caltrans Bridge Maintenance confirmed the structure appears sound, but would still need to review final plans to confirm.
d. In addition to meeting with Caltrans, staff also consulted the current Development Impact Fee consultant (Willdan) to understand how similar projects are funded elsewhere. Possible funding approaches identified were:
e. Introducing a Public Art Ordinance which would open up an avenue of funding via a fee on building permits: and/or
f. Using a General Government Facility DIF category, which would require the project to be included in the Capital 5-Year Budget: and/or
g. General Fund Money be allocated to the project.
h. Staff also investigated how art features have been incorporated into a recent City of Fresno (San Pablo Park – SR 180) project utilizing the concrete pillars that support the freeway for large-scale art murals. This work was performed in conjunction with Caltrans and with the support of Clean California Beautification grant funds. When reviewing this program with
Caltrans staff, it was determined that Clovis’ potential project does not meet the goals of the program for a few reasons, but primarily since the project does not benefit an underserved community.
Fiscal Impact:
At the current time, there is no funding to continue looking into future opportunities for this potential project or begin design and coordination with Caltrans. To proceed, a budget amendment would need to be created to add the project to the City’s Capital Improvement Budget, and a funding source identified by City Administration/Council in order to proceed.
Reason for Recommendation:
Staff is seeking direction from the City Council regarding whether to proceed and, if so, how to move forward.
Actions Following Approval:
Based on the Council’s direction, staff will either set aside this item and keep it in mind should future funding opportunities arise, or if directed, begin working with the necessary staff to begin the design process for potential project.
Conflict of Interest:
None.