City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502 www.coachella.org
AGENDA
OF A REGULAR MEETING
OF THE
CITY OF COACHELLA
PARKS AND RECREATION COMMISSION
May 17, 2022
4:30 PM
Pursuant Assembly Bill 361,
along with the Governor’s State of Emergency Declaration issued on March 4, 2020, this meeting may be conducted via teleconference.
This meeting’s options will be either in-person or via Zoom:
In-Person Meeting
Location:
Coachella City Hall
Council Chamber
1515 Sixth Street
Coachella, CA
If you would like to attend the meeting via Zoom, here is the link:
https://us02web.zoom.us/j/86291638284?pwd=NUJQZGNINEIxa09UUzZ1cFZEandrdz09 Or One tap mobile :
US: +16699006833,,86291638284#,,,,*970236#
Or Telephone:
US: +1 669 900 6833
Webinar ID: 862 9163 8284
Passcode: 970236
Spanish: El idioma español está disponible en Zoom seleccionado la opción en la parte de abajo de la pantalla.
Public comments may be received either in-person, via email, telephonically, or via Zoom with a limit of 250 words, or three minutes:
o In Real Time:
If participating in real time via Zoom or phone, during the Public Comment Period, use the “raise hand” function on your computer, or when using a phone, participants can raise their hand by pressing *9 on the keypad.
o In Writing:
Written comments may be submitted to the Commission electronically via email to [email protected]. Transmittal prior to the start of the meeting is required. All written comments received will be forwarded to the Commission and entered into the record. o If you wish, you may leave a message at (760) 398-3502, extension 102, before 4:00 p.m. on the day of the meeting.
1 Agenda Parks and Recreation Commission May 17, 2022
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
APPROVAL OF AGENDA:
“At this time the Commission may announce any items being pulled from the agenda or continued to another date or request the moving of an item on the agenda.”
APPROVAL OF THE MINUTES:
1. Regular Meeting Minutes of April 19, 2022, of the Parks and Recreation Commission of the City of Coachella, California.
PRESENTATIONS:
None.
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):
2. Recommend deferring annual audit proceedings identified in the Memorandum of Understanding to Spring 2023 due to reduced field use and league operations by all sports leagues in 2020; in Spring 2023, it is recommended the audited years include 2021 and 2022.
PUBLIC COMMENTS (NON-AGENDA ITEMS):
“The public may address the Commission on any item of interest to the public that is not on the agenda, but is within the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.” REPORTS AND REQUESTS:
Commissioner Comments
Public Works Director's Comments
ADJOURNMENT:
Complete Agenda Packets are available for public inspection on the City’s website www.coachella.org.
THIS MEETING IS ACCESSIBLE TO PERSONS WITH DISABILITIES 2 City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502 www.coachella.org
MINUTES
OF A REGULAR MEETING
OF THE
CITY OF COACHELLA
PARKS AND RECREATION COMMISSION
April 19, 2022
4:30 PM
CALL TO ORDER:
The Regular Meeting of the Parks and Recreation Commission of the City of Coachella was called to order at 4:31 p.m. by Chair Lesly Figueroa.
PLEDGE OF ALLEGIANCE:
Chair Figueroa led the Pledge of Allegiance.
ROLL CALL:
Present: Alternate Commissioner Javier Figueroa, Commissioner Rosalio Avila, Commissioner J.
Carlos Ayala, Vice Chair Karina Rodriguez, and Chair Lesly Figueroa
Absent: Alternate Commissioner Javier Figueroa, and Commissioner Ezra Cadena.
Pursuant Assembly Bill 361, along with the Governor’s State of Emergency Declaration issued on March 4, 2020, this meeting was conducted both in-person and via teleconference/electronically.
APPROVAL OF AGENDA:
There were no modifications to the agenda.
Motion: To approve the agenda as presented
Made by: Vice Chair Rodriguez
Seconded by: Commissioner Avila
Approved: 4-0, by a unanimous roll call vote:
AYES: Commissioner Avila, Commissioner Ayala, Vice Chair Rodriguez, and Chair Figueroa.
NOES: None.
ABSTAIN: None.
ABSENT: Commissioner Cadena.
3 Item 1.
Minutes Parks and Recreation Commission April 19, 2022
APPROVAL OF THE MINUTES:
1. Regular Meeting Minutes of March 15, 2022, of the Parks and Recreation Commission of the City of Coachella, California.
Motion: To approve the minutes as presented
Made by: Vice Chair Rodriguez
Seconded by: Commissioner Ayala
Approved: 4-0, by a unanimous roll call vote:
AYES: Commissioner Avila, Commissioner Ayala, Vice Chair Rodriguez, and Chair Figueroa.
NOES: None.
ABSTAIN: None.
ABSENT: Commissioner Cadena.
PRESENTATIONS:
None.
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):
2. Provide direction on Park User Fee Schedule.
Action: None. Discussion by the Commission was left unresolved in a recommendation to the City Council.
PUBLIC COMMENTS (NON-AGENDA ITEMS):
None.
REPORTS AND REQUESTS:
Commissioner Comments
Public Works Director's Comments
Upcoming special events:
April 30, 2022: Day of the Young Child at Veterans’ Memorial Park Each Sunday in May: Suavecito Sundays at Veterans’ Memorial Park Each Friday in May: Movies in the Park at Bagdouma Park 4 Item 1.
Minutes Parks and Recreation Commission April 19, 2022
Page3
ADJOURNMENT:
There being no further business to come before the Commission, Chair Figueroa adjourned the meeting at 5:14 p.m.
Respectfully submitted,
Ana J~Carranz MC
Deputy City Clerk
5 Item 1.
STAFF REPORT
5/17/2022
TO: Parks and Recreation Chair and Commissioners
FROM: Maritza Martinez, Public Works Director
SUBJECT: Recommend deferring annual audit proceedings identified in the Memorandum of Understanding to Spring 2023 due to reduced field use and league operations by all sports leagues in 2020; in Spring 2023, it is recommended the audited years include 2021 and 2022.
STAFF RECOMMENDATION:
Recommend deferring annual audit proceedings identified in the Memorandum of Understanding to Spring 2023 due to reduced field use and league operations by all sports leagues in 2020; in Spring 2023, it is recommend audited years include 2021 and 2022.
BACKGROUND:
Since 2007, the City has entered into a Memorandum of Understanding (MOU) with the local nonprofit sports leagues for use of park facilities. The MOU identifies the league season per league correspondent to Bagdouma Park and Rancho Las Flores Park; the MOU also identifies areas of the park available to each league use during their identified season.
DISCUSSION/ANALYSIS:
Section 8 of the current Memorandum of Understanding (MOU) with the Sport Leagues identifies that the Sports League shall be audited by a third party financial firm bi-annually. The last year this was completed was 2019, which included CVSL and CLAYF. The audits include two calendar years of activity per league audited.
Due to the lack of sport league activity that occurred at city facilities during 2020 it is recommended that no audits be completed this year and be deferred until 2023. If the Commission supports this recommendation, staff will audit the leagues next in rotation in 2023, for calendar years 2021 and 2022; those leagues that would be in this rotation include CYSAS, CYBSA and CVRYFA.
FISCAL IMPACT:
Recommended action will have a positive fiscal impact of $8,000-$10,000. 6 Item 2.