City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502 www.coachella.org
AGENDA
CITY COUNCIL REGULAR MEETING
OF THE CITY OF COACHELLA
THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,
COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,
COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,
COACHELLA WATER AUTHORITY, AND SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY June 08, 2022
6:00 PM Regular Meeting
Pursuant to Assembly Bill 361,
along with the Governor’s State of Emergency Declaration issued on March 4, 2020, this meeting may be conducted via teleconference.
This meeting’s options will be either in-person or via Zoom:
In-Person Meeting
Location:
Coachella City Hall
Council Chamber
1515 Sixth Street
Coachella, CA
If you would like to attend the meeting via Zoom, here is the link:
https://us02web.zoom.us/j/88457271898?pwd=REdzU1NoQmpVSFhWTDVaZ0VCekYxdz09 Or One tap mobile : 16699006833,,88457271898#,,,,*606140# Or Telephone:
US: +1 669 900 6833
Webinar ID: 884 5727 1898
Passcode: 606140
Spanish: El idioma español está disponible en Zoom seleccionado la opción en la parte de abajo de la pantalla
Public comments may be received either in person, via email, telephonically, or via Zoom with a limit of 250 words, or three minutes:
o In Real Time:
If participating in real time via Zoom or phone, during the Public Comment Period, use the “raise hand” function on your computer, or when using a phone, participants can raise their hand by pressing *9 on the keypad.
o In Writing:
Written comments may be submitted to the City Council electronically via email to [email protected]. Transmittal prior to the start of the meeting is required. All written comments received will be forwarded to the City Council and entered into the record. o If you wish, you may leave a message at (760) 262-6240 before 5:30 p.m. on the day of the meeting.
Agenda CC/CSD/CFPD/CFA/CEGACCC/CWA/SA-RDA June 08, 2022
The live stream of the meeting may be viewed online by accessing the city's website at www.coachella.org, and clicking on the "Watch Council Meetings" tab located on the home page, and then clicking on the "live" button.
CALL TO ORDER:
ROLL CALL:
VIRTUAL PUBLIC MEETINGS:
1. Resolution No. 2022-49 a Resolution to Continue Fully or Partially Virtual Public Meetings (AB 361) APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” PLEDGE OF ALLEGIANCE:
PROCLAMATIONS/PRESENTATIONS:
2. Proclamation Congratulating 2021 USA Boxing National Championship (48kg) Winner Jocelyn Camarillo
3. 10th Annual Coachella Valley Nine Cities Challenge Blood Drive 2022
4. Presentation from Coachella Valley Rescue Mission
5. Bagdouma Basketball Court Restoration - Project Update
6. Presentation on Coronavirus (COVID-19) Response Efforts WRITTEN COMMUNICATIONS:
CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)
7. Special Meeting Minutes of a Coachella City Council Study Session held on May 9, 2022.
8. Regular Meeting Minutes of May 11, 2022, of the City Council, Coachella Fire Protection District, Coachella Sanitary District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, and Successor Agency to the Coachella Redevelopment Agency.
9. Voucher Listing — EFT's/Utility Billing Refunds/FY 2021-22 Expenditures as of May 25, 2022, $2,479,270.29.
10. Voucher Listing — EFT's/Utility Billing Refunds/FY 2021-22 Expenditures as of June 8, 2022, $1,558,402.39.
Agenda CC/CSD/CFPD/CFA/CEGACCC/CWA/SA-RDA June 08, 2022
11. Tripoli Mixed-Use Project
Adopt Ordinance No. 1193 (Second Reading) approving Change of Zone (CZ) 22-01 to amend the Official Zoning Map by adding the PUD (Planned Unit Development) Overlay Zone on 2.8 acres of vacant C-G (General Commercial) zoned property for a mixed-use development consisting of 108 apartment units and 2 retail units located at the northeast corner of Cesar Chavez Street and Bagdad Avenue (APN# 778-081- 003 and -001) Applicant: Chelsea Investment Corporation
12. Annual Investment Policy Update:
a) Resolution No. 2022-45 a Resolution of the City Council of the City of Coachella b) Resolution No. WA-2022-03, a Resolution of the Coachella Water Authority c) Resolution No. SD-2022-01, a Resolution of the Coachella Sanitary District d) Resolution No. FD-2022-01, a Resolution of the Coachella Fire Protection District e) Resolution No. CBL-2022-01, a Resolution of the Coachella Education and Government Access Cable Channel Corporation
13. Establish the Appropriations Limits for Fiscal Year 2022-23:
a) Adopt Resolution No. 2022-46, establishing the appropriations limit for the City of Coachella for fiscal year 2022-23;
b) Adopt Resolution No. SD-2022-02, establishing the appropriations limit for the Coachella Sanitary District for fiscal year 2022-23;
c) Adopt Resolution No. FD-2022-02, establishing the appropriations limit for the Coachella Fire Protection District for fiscal year 2022-23
14. Resolution No. 2022-55 Approving the Creation and Funding of a Full-Time Customer Service Supervisor Position
15. Direct Staff to Conduct the Biennial Review of the City's Conflict of Interest Code (Form 700 Filers) NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):
16. Adopt Resolution No. 2022-54 setting two July 27, 2022 public hearing dates related to solid waste service charges to increase the maximum rates for solid waste services, and to place solid waste service charges on the residential property tax roll for fiscal year 2022/2023) and directing staff to mail or publish required notices, and approving the following identified use of the awarded CalRecycle SB 1383 grant funds as follows: $40,000 for commercial collection (organics/recycling) services and $28,429 for education and outreach efforts.
17. Approve award of contract to HydroPro Solutions, Inc for the installation of Master Meter AMI Hardware in the amount of $258,865.34.
18. Adopt Resolution No. 2022-53 Stating the Intention to Annex Property into City of Coachella Community Facilities District No. 2005-1 (Law Enforcement, Fire and Paramedic Services) and Authorize the Levy of a Special Tax Within Annexation Area No. 34 (Villa Verde Apartment project – APN 768-250-002 and 768-300-001) and approve a conditional loan commitment to defer CFD levy payments.
Agenda CC/CSD/CFPD/CFA/CEGACCC/CWA/SA-RDA June 08, 2022
19. Resolution No. 2022-58 Supporting Ocean Water Importation to Refill the Salton Sea While Reducing Greenhouse Gas Emissions
20. Authorize purchase and appropriation for a new 2023 Freightliner M2 106 Patcher Truck from PB Loader Corporation, in the amount of $266,449.65.
21. Designation of Voting Delegate and Alternates to the League of California Cities Annual Conference & Expo.
PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):
22. Community Facilities District (CFD No. 2005-01) Annexation 33 – Mariposa Pointe:
a) Resolution No. 2022-50 Determining the Validity of Prior Proceedings relating to Annexation of Property (Annexation No. 33) in the City of Coachella CFD No. 2005-01 (Law Enforcement, Fire and Paramedic Services).
b) Resolution No. 2022-51 on Behalf of CFD No. 2005-01 Calling a Special Election within Annexation Area No. 33 (Mariposa Pointe – Tract No. 32074, 32074-1 and 32074-2). c) Resolution No. 2022-52 Canvassing the Results of the Election Held Within CFD No. 2005-01 (Area No. 33)
d) Ordinance No. 1194 on Behalf of CFD No. 2005-01 Authorizing the Levy of a Special Tax within Annexation Area No. 33 Annexed to Said District (First Reading)
23. JJWR Holdings Manufacturing and RV Storage Project- Tentative Parcel Map No. 38218, Conditional Use Permit No. 354, Architectural Review No. 21-07 for the construction of two 25,750 sq. ft. industrial building to create up to 32 warehouse condominiums and 8 office condominiums on a 3.29 acre site at 53-457 and 53-459 Enterprise Way. Applicant: JJWR, LLC
PUBLIC COMMENTS (NON-AGENDA ITEMS):
The public may address the City Council/Board/Corporation/ Authority on any item of interest to the public that is not on the agenda but is in the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.
REPORTS AND REQUESTS:
Council Comments/Report of Miscellaneous Committees.
City Manager’s Comments.
ADJOURNMENT:
Complete Agenda Packets are available for public inspection at the City Clerk’s Office at 53-462 Enterprise Way, Coachella, California, and on the City’s website www.coachella.org.
THIS MEETING IS ACCESSIBLE TO PERSONS WITH DISABILITIES
STAFF REPORT
6/8/2022
TO: Honorable Mayor and City Council Members
FROM: Dr. Gabriel Martin, City Manager
Best Best & Krieger, LLP, City Attorney
SUBJECT: Resolution No. 2022-49 a Resolution to Continue Fully or Partially Virtual Public Meetings (AB 361)
STAFF RECOMMENDATION:
It is recommended that the City Council adopt Resolution No. 2022-49 to continue fully or partially virtual public meetings.
BACKGROUND:
The Brown Act generally allows for teleconference or virtual meetings, provided that the physical locations of the council members joining by teleconference are posted on the agenda, that those locations are open to the public and that a quorum of the council members is located within the City. Newly enacted AB 361 provides an exception to these procedures in order to allow for fully virtual meetings during proclaimed emergencies, including the COVID-19 pandemic.
In March of 2020, Governor Newsom issued Executive Order N-29-20, which suspended portions of the Brown Act relating to teleconferencing, enabling fully virtual meetings without having to post the location of the council members attending virtually. Many cities and other public agencies have been holding public meeting using virtual platforms since this time. In June of 2021, Governor Newsom issued Executive Order N-08-21, which provided that the exceptions contained in EO N-29-20 would sunset on September 30, 2021.
On September 10, 2021, the Legislature adopted AB 361, which allows public agencies to hold fully virtual meetings under certain circumstances. Governor Newsom signed the bill into law on September 16, 2021. Because it contained an urgency provision, it took immediate effect. The Governor then suspended AB 361 until October 2, allowing a transition period from the prior Executive Order.
Under AB 361, cities can hold meetings without a public meeting space and without providing notice of the council members’ teleconference locations if there is a Governor-proclaimed state of emergency and either state or local officials are imposing or recommending measures to promote social distancing or the City Council determines that meeting in person will be unsafe for attendees.
If the virtual meeting is due to social distancing recommendations, the City Council does not have
Item 1.
to make any findings at its first meeting under AB 361. However, to continue meeting virtually, the City Council must find that state or local officials still at least recommend measure to promote social distancing. The findings must be made within 30 days of the first meeting and every thirty days thereafter.
DISCUSSION/ANALYSIS:
On March 4th, 2020, the Governor proclaimed a state of emergency due to the COVID-19 pandemic. The state of emergency remains in effect as of the publication of this report.
Virtual meetings are currently allowed under AB 361 because state and local officials are continuing to recommend measures to promote social distancing. In the case of the pandemic, the requisite standards for holding virtual meetings are low. The City Council would only have to find that any state or local official is recommending measures to promote social distancing. Under the plain language of the statute, there does not have to be an order requiring social distancing, and the recommendation only needs to come from a state or local official. Nothing in the bill requires that the recommendation be a formal recommendation of a local health officer or in any sort of formal guideline.
Under AB 361, the “local agency” – which the Brown Act defines as the City, not the City Council - may utilize virtual meetings if the “legislative body” makes the required findings. As defined in the Brown Act, a “legislative body” includes both the City Council and all committees and commissions. Because the City Council is the most appropriate board to make findings and policy decisions on behalf of the City, the proposed resolution contains a two-pronged approached: It provides that all commissions and committees shall be authorized to utilize virtual meeting procedures for 30 days, and authorizes each individual commission or committee to make findings in support of virtual meetings if the City Council has not renewed or terminated the resolution.
Thus, the proposed resolution provides the City Council with the flexibility to allow its commissions and committees to host virtual meetings, while still maintain the City Council’s jurisdiction to require in-person meetings as warranted.
AB 361 allows the use of fully virtual meetings under the foregoing conditions, but it does not prohibit hybrid meetings. By adopting the proposed resolution, and continuing to renew it as conditions warrant, the City Council and any subordinate boards are not precluded from holding meetings that have some traditional components and some virtual or telephonic components. The City Council (and other City boards) may hold meetings where some members join in the Council Chambers and some members join virtually. The City Council may also continue to allow both live and virtual public comments, together with reduced capacity in the Chambers as conditions warrant. For any hybrid meetings, AB 361 requires that members of the public be able to make live public comments directly to the Council or other board using telephonic or electronic means and that the agenda identify the means for making public comments.
As noted above, by adopting the proposed Resolution, the City Council is not prohibited from returning to fully in-person meetings. The Resolution is intended to provide the option to utilize the AB 361 procedures in lieu of the Brown Act’s standard teleconferencing requirements. At future City Council meetings, a consent calendar item will be placed on each agenda to reconsider
Item 1.
and potentially renew the Resolution.
FISCAL IMPACT:
None.
ATTACHMENT:
Resolution No. 2022-49
Item 1.
81211.00100\34422055.2
RESOLUTION NO. 2022-49
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COACHELLA, CALIFORNIA, MAKING FINDINGS AND
DETERMINATIONS UNDER AB 361 FOR CONTINUED VIRTUAL
MEETINGS
WHEREAS, the Ralph M. Brown Act (Gov. Code § 54950 et seq.) generally requires local agencies meeting via teleconference, including through other virtual or electronic means, to provide public access at each location in which members of the legislative body are teleconferencing; and
WHEREAS, the Legislature recently enacted Assembly Bill 361 (AB 361), which amended Government Code section 54953 to allow local agencies to meet fully virtually during a proclaimed state of emergency if state or local officials have imposed or recommended measures to promote social distancing; and
WHEREAS, the City Council finds that the Governor issued a proclamation declaring a state of emergency on March 4, 2020 due to the COVID-19 pandemic, pursuant to section 8625 of the California Emergency Services Act; and
WHEREAS, the City Council has reconsidered the circumstances of the state of emergency and finds that state or local officials continue to recommend measures to promote social distancing; and
WHEREAS, the City Council desires that the City of Coachella, including all commissions, committees, and other Brown Act bodies shall continue to hold virtual meetings pursuant to AB 361 and Government Code section 54953(e).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COACHELLA DOES HEREBY RESOLVE AND FIND AS FOLLOWS:
Section 1. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.
Section 2. The City Council and all other commissions, committees or other Brown Act bodies of the City shall be authorized to continue to meet virtually in accordance with Government Code section 54953(e) and without compliance with section 54953(b)(3).
Section 3. This Resolution does not prevent or prohibit the City Council or any commission, committee or other Brown Act body of the City from holding hybrid meetings (containing both virtual and in-person components) or from meeting in-person, provided such meetings comply with AB 361 and with all state and local health orders. Commissions, committees and other Brown Act bodies shall comply with all rules established by the City Council and/or City Manager for attendance at meetings.
Section 4. The City Council shall take action to renew this Resolution every thirty days for as long as any state or local officials continue to recommend any measures to promote social
Item 1.
81211.00100\34922055.2
Resolution No. 2022-49
distancing, but the City Council may terminate the Resolution at any time. In the event that more than 30 days pass between regular City Council meetings, the City Council shall take action to renew this Resolution prior to taking any action or engaging in any deliberation or discussion in a virtual meeting; renewal of this Resolution may occur either at the beginning of the next regular meeting or at a special meeting called for such purposes. In the event this Resolution has lapsed, and the City Council has not terminated it, any commission, committee or other Brown Act board of the City shall be authorized to, and shall, make any required findings in order to meet virtually under AB 361.
Section 5. Severability. If any provision of this Resolution or the application of any such provision to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The City Council declares that the City Council would have adopted this Resolution irrespective of the invalidity of any particular portion of this Resolution.
Section 6. Effective Date. This Resolution shall take effect immediately upon its adoption.
PASSED, APPROVED and ADOPTED this 8
th day of June 2022.
___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney
Item 1.
81211.00100\34922055.2
Resolution No. 2022-49
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2022-49 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 8 th day of June
2022, by the following vote of Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 1.
WHEREAS, on December 11, 2021, in Shreveport, Louisina, Jocelyn Camarillo won the 2021 USA Boxing National Championship in the 48kg (105 pounds) weight class. The 17-yearold champ from Indio, California, is excelling in the male-dominated sport with just three years of training experience; and
WHEREAS, once Jocelyn reached the final, she admits that she was nervous before the match. She kept her mind sharp and relied on her countless hours of training to bring home the belt; and
WHEREAS, every boxer needs a great trainer, and Jocelyn found the right coach in her father, Valente Camarillo. Valente has his worries like many parents, but they fade away when he sees his daughter’s joy. Being able to train and spend time with his daughter is something Valente and the Camarillo family enjoy the most; and
WHEREAS, Jocelyn has experience in soccer; however, she started gravitating towards boxing after the need to find something different. “It was just an amazing feeling,” she said, remembering her first win. “That’s when I knew this is definitely for me;” and WHEREAS, Jocelyn’s goals include a successful boxing career, attending college, and inspiring young women and girls who also love boxing.
NOW THEREFORE, I, Steven A. Hernandez, Mayor of the City of Coachella, by the power vested in me, do hereby congratulate
Jocelyn Camarillo
For winning the 2021 USA Boxing National Championship in the 48kg (105 pounds) weight class, and urge all citizen of the City of Coachella to join me in honoring her dedication and achievement.
IN WITNESS HEREOF, I have hereunto set my
hand and caused the official seal of the City of
Coachella, California to be affixed this 8
th day of
June 2022.
______________________________________
Steven A. Hernandez, Mayor
City of Coachella, California
Item 2.
CITY OF COACHELLA
City Council Meeting – June 8, 2022
Item 3.
About LifeStream • Nonprofit blood bank located in the
Inland Empire for over 70 years.
• Our mission is to help save lives by
connecting donors and patients
through the gift of blood.
• More than 80 hospital partners in 6
counties.
• 500 donations/day needed to meet
hospital demand.
• Conducts about 1,600 mobile blood
drives annually.
Item 3.
LifeStream donor centers
Item 3.
Ongoing critical blood shortage
• Most serious blood shortage in history. Many
hospitals have no blood on their shelves.
• Under two-day’s total supply on hand for our
service area, which includes the City of
Coachella.
• Some blood types consistently have less than
1 day’s supply.
• Estimated 37% of the population is eligible to
donate. But less than 10% of the population
actually donates blood.
5-month-old Paisley received a heart
transplant, requiring 41 pints of blood.
Item 3.
How much blood is needed?
• Every 2 seconds, someone in
the U.S. needs blood.
• 1 in 7 people entering the
hospital will need a blood
transfusion.
• 1 in 2 women and 1 in 3 men in
the U.S. will develop cancer
within their lifetime.
• Platelets are especially
needed by cancer patients.
Item 3.
Item 3.
LifeStream collections vs hospital usage
Item 3.
City of Coachella Blood Drives
• Running since 2008
• 89 pints (2021)
• Goal for City of Coachella in 2022:
200 pints!
• Add blood collection to your disaster
preparedness plan.
• Promote blood donation at the city
level, with employers, and other service
organizations.
• Host special City sponsored blood
drives and partner with LifeStream for
fun prizes and other special donor
recognition.
• We need the City’s help to promote!
https://www.lstream.org Page 19
Item 3.
9 Cities Challenge
• July & August • Prizes • Largest total • Largest drive • Largest per capita • Heroes Luncheon – 9/9
• Honor your local heroes • Win a year’s worth of ice cream
Item 3.
Contact us
• To make an appointment to donate blood at a LifeStream donor center, mobile blood drive, or to host a blood drive call 800-TRY-GIVING or visit Lstream.org.
• Contact your dedicated Regional Account Manager –
Martin Arredondo at 760-710-9360 or
[email protected]
Item 3.
THANK YOU!
Item 3.
Item 4.
• The Coachella Valley Rescue Mission was started in 1971 by concerned local businessmen and a seed gift from Union Rescue Mission in Los Angeles.
• We began as a soup kitchen and night shelter for men only, in the chapel area of the old Mission
• Our new facility opened November 2011.
• 225 beds, which includes two resident programs and a 75 bed emergency shelter.
• CVRM is on 3.5 acres and 65,000 sq. ft.
• We use every inch, every prayer and every opportunity to reach the hungry and hurting men, women, and children who come to the Mission.
Item 4.
Street Outreach
Banning to Blythe
Showers, water, food
toiletries, hygiene items, referrals Page 25
Item 4.
Annex Emergency Services
• 70 Beds Total at Current Capacity
• Separate sleeping area and
showers/restrooms for men and women
• Clothing, toiletries, laundry services, 3
meals daily, lockers, bus passes, Case
Management Services
• Clients have access to onsite nonemergency medical clinic as well as professional licensed mental health
counselors staffed by Health To Hope
• Recovery meetings are held on site for
clients and public Page 26
Item 4.
Gateway Program
• For men and women who need a helping hand to
return quickly to independent living.
• Program lasts 90 days to 6 months.
• Focus is on getting back to work and independent
living.
• We have 64 beds in the Men’s Gateway dorm and 30
beds in the Women’s Gateway Dorm.
• Clients work on our trucks for donation pickups, thrift stores, security, administration, kitchen, facilities
maintenance, janitorial services and laundry for job
skills training.
• Clients save 80%of their income to prepare them for
independent living.
• They participate in a 12 step recovery program.
• Access to individual and group drug and alcohol
counseling and mental health services. Page 27
Item 4.
New Life Program
• The Men’s New Life Program has 36 beds. The Women’s
New Life Program has 15 beds.
• They participate in a faith based 12 step recovery
program; have classes in relapse prevention, life skills, Biblical studies, financial management, grief recovery, and spiritual learning.
• They are asked to volunteer 25 hours per week for those who have work commitments. Those not working
participate in job skills training for 30 hours per week. • Clients save 80%of their income to prepare them for
independent living.
• We believe in keeping the mind busy and the body
engaged.
• Access to individual and group drug and alcohol
counseling and mental health services.
Item 4.
WOMEN’S AND FAMILY SHELTER
• Women and children are the fastest
growing segment of homelessness.
• We are an Operation Safe House drop
off point for domestic violence victims.
• We have 8 family rooms that are
consistently filled.
Item 4.
• 1398 6th Street in COACHELLA
• Fixture in the Coachella community
• FOR CLIENT JOB SKILLS TRAINING
• Gently used goods at reasonable prices
Item 4.
Food Services/Catering
• Over 300,000 MEALS SERVED A YEAR
• We serve 3 meals daily: breakfast, lunch and dinner
in house. We can seat over 300 at each meal
• Over 800 hot meals are served daily.
• We are partnering with local stores, markets and
restaurants.
• We distribute 700 food boxes per month, feeding
4,000 people.
• MISSION CATERING provides valuable job skills
training as well as raises awareness of CVRM’s
programs.
Item 4.
SACHS/LLUMC Clinic
Item 4.
[Video]
Item 4.
• In 2021-2022, CVRM served over 125 unduplicated
individuals with program services at the Mission
who self-reported from the City of Coachella
• Provide hundreds of weekly food boxes to
Coachella residents annually.
• Street Outreach in the City of Coachella weekly
• CVRM has seen a significant drop in public
support and resources over the last two years, with
the average cost of bed night in shelters reaching
$50.
• Asking ALL CV CITIES for ongoing support of CVRM.
Item 4.
QUESTIONS
Item 4.
COACHELLA CITY COUNCIL
(760) 398-3502 www.coachella.org
MINUTES
OF A SPECIAL MEETING
COACHELLA CITY COUNCIL
STUDY SESSION
May 09, 2022
3:00 PM
CALL TO ORDER:
The Study Session of the City Council of the City of Coachella began at 3:08 p.m.
ROLL CALL:
Present: Councilmember Beaman Jacinto, Councilmember Delgado, Councilmember Galarza, Mayor Pro Tem Gonzalez, and Mayor Hernandez
Absent: City Treasurer Aviles, and City Clerk Angela Zepeda.
PLEDGE OF ALLEGIANCE:
All attendees present joined the Pledge of Allegiance.
APPROVAL OF AGENDA:
There were no modification to the agenda.
STUDY SESSION:
1. Discussion on Electrical Infrastructure Needs and Financing Mechanisms for the Coachella Valley Cities within the Imperial Irrigation District (IID) Service Territory, presented by City Managers from La Quinta Jon McMillen, and Indio Bryan Montgomery. Proposal included creating the Coachella Valley Financing Authority, a Joint Powers Authority (JPA) between IID and the communities that want to participate.
Joining the Coachella City Council were Riverside County Supervisor V. Manuel Perez, and the City Councils from the Cities of La Quinta and Indio.
Follow up answers were provided by:
Henry Martinez, IID
Jamie Asbury, IID
JB Mamby, IID
Item 7.
Minutes
Page2
PUBLIC COMMENTS:
None.
ADJOURNMENT:
Study Session
There being no further business, the meeting concluded at 4:40 p.m.
Respectfully submitted,
An~~MMC
Deputy City Clerk
May 09, 2022
[Note: Study Sessions are special meetings of the City Council that are conducted informally. No action is contemplated other than familiarization of the Council on specific topics and potential referral to a future agenda.]
Item 7.
City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502 www.coachella.org
MINUTES
CITY COUNCIL CLOSED SESSION AND
REGULAR MEETING
OF THE CITY OF COACHELLA
THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,
COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,
COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,
COACHELLA WATER AUTHORITY, AND SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY May 11, 2022
5:00 PM Closed Session
6:00 PM Regular Meeting
CALL TO ORDER: - 5:00 P.M.
The Regular Meeting of the City Council of the City of Coachella was called to order at 5:10 p.m. by Mayor Hernandez.
ROLL CALL:
Present: Councilmember Delgado, Councilmember Galarza, Mayor Pro Tem Gonzalez, and Mayor Hernandez.
City Treasurer Aviles, and City Clerk Zepeda
Absent: Councilmember Beaman Jacinto.
VIRTUAL PUBLIC MEETINGS:
1. Resolution No. 2022-44 a Resolution to Continue Fully or Partially Virtual Public Meetings (AB 361) Motion: To approve per staff recommendation
Made by: Councilmember Delgado
Seconded by: Mayor Pro Tem Gonzalez
Approved: 4-0, by a unanimous voice vote
APPROVAL OF AGENDA:
City Manager Martin asked the City Council to move Presentation Item 6 to the next meeting.
Motion: To approve the agenda as amended
Made by: Councilmember Delgado
Seconded by: Mayor Pro Tem Gonzalez
Approved: 4-0, by a unanimous voice vote
Item 8.
Minutes CC/CSD/CFPD/CFA/CEGACCC/CWA/SA-RDA May 11, 2022
PUBLIC COMMENTS (CLOSED SESSION ITEMS):
None.
ADJOURN TO CLOSED SESSION:
Council adjourned into Closed Session at 5:11 p.m. to discuss the following items:
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
In re: Glenroy Coachella, LLC, Debtor
US Bankruptcy Court, Central Dist. of California, Case No. 2:21-bk-11188-BB
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant Exposure to Litigation, Pursuant to Government Code Section 54956.9(d)(2)/(e)(1) Two (2) potential cases
RECONVENE REGULAR MEETING: - 6:00 P.M.
The City Council reconvened into open session at 6:14 p.m.
PLEDGE OF ALLEGIANCE:
Coachella Valley Unified School District Trustee Trinidad Arredondo led the Pledge of Allegiance.
CLOSED SESSION ANNOUNCEMENTS:
City Attorney Campos stated that Council met in Closed Session, and direction was given, but no reportable action was taken.
(City Clerk Zepeda left the meeting at 6:15 p.m.)
PROCLAMATIONS/PRESENTATIONS:
4. Presentation by Assistant Chief of Police Lt. Randy Vasquez regarding Motorcycle Enforcement Deputy/ Traffic Enforcement
5. Presentation on the new interactive online Coachella Development Projects Map
6. This item was continued to the next meeting during the agenda approval.
7. Landscape and Lighting Maintenance Districts (LLMD) Outreach Update for Districts 10, 13 and 14 WRITTEN COMMUNICATIONS:
An email was received on May 10, 2022, at 10:43 a.m. from Colleen Edwards with Chelsea Investment Corporation, regarding Item 14. This email was forwarded to Council and exceeded 250 words.
Item 8.
Minutes CC/CSD/CFPD/CFA/CEGACCC/CWA/SA-RDA May 11, 2022
CONSENT CALENDAR:
8. Regular Meeting Minutes of April 27, 2022, of the City Council, Coachella Fire Protection District, Coachella Sanitary District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, and Successor Agency to the Coachella Redevelopment Agency.
9. Voucher Listing — EFT's/Utility Billing Refunds/Permit Refunds/FY 2021-22 Expenditures as of May 11, 2022, $3,738,093.96.
10. Investment Report – March 2022
11. Development Status Report
(Receive and File)
12. Authorize the Purchase of 1,000 ¾” Master Meters for an Amount not to Exceed $198,698.00 Motion: To approve per staff recommendation, Consent Calendar Items 8 through 12.
Made by: Mayor Pro Tem Gonzalez
Seconded by: Councilmember Delgado
Approved: 4-0, by a unanimous voice vote
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):
13. Approve cooperative agreement for El Grito Event between: the City of Coachella, Greater Coachella Valley Chamber of Commerce (Chamber), Telemundo and Mexican Consulate in San Bernardino and approve operation of a beer garden by the Chamber for the 2022 El Grito Event.
Motion: To approve per staff recommendation with an amendment to ensure that at least 60% of the vendors for the event are from Coachella Made by: Councilmember Galarza
Seconded by: Mayor Pro Tem Gonzalez
Approved: 4-0, by the following roll call vote:
AYES: Councilmember Delgado, Councilmember Galarza, Mayor Pro Tem Gonzalez, and Mayor Hernandez.
NOES: None.
ABSTAIN: None.
ABSENT: Councilmember Beaman Jacinto.
PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):
14. Tripoli Mixed-Use Project
Ordinance No. 1193 and Resolution No. 2022-48 approving Change of Zone (CZ) 22-01, Conditional Use Permit (CUP) 351, Architectural Review (AR) 22-04 to amend the Official Zoning Map by adding the PUD (Continued)
Item 8.
Minutes CC/CSD/CFPD/CFA/CEGACCC/CWA/SA-RDA May 11, 2022
(Item 14, Ordinance No. 1193 and Resolution No. 2022-48, continued from previous page) (Planned Unit Development) Overlay Zone on 2.8 acres of vacant C-G (General Commercial) zoned property for a mixed-use development consisting of 108 apartment units and 2 retail units. The site is located at the northeast corner of Cesar Chavez Street and Bagdad Avenue (APN# 778-081-003 and -001) Applicant: Chelsea Investment Corporation (First Reading) Mayor Hernandez opened the Public Hearing for Item 14 at 7:24 p.m.
Public Comment: Colleen Edwards, Applicant, in-person.
Mayor Hernandez closed the Public Hearing for Item 14 at 7:28 p.m. (City Clerk Zepeda returned to the meeting at 7:42 p.m.) Motion: To read title only and pass to second reading; with noted amendments to reaffirm Planning Commission’s decision to allow staff flexibility in the architectural rendering with the window treatments, as well as addressing consistency with the elm trees on Sixth Street. And, the applicant shall work with staff to accommodate an elevator for “Building A” and allow the flexibility for the applicant to adjust their plans accordingly.
Made by: Councilmember Galarza
Seconded by: Mayor Hernandez
Approved: 4-0, by the following roll call vote:
AYES: Councilmember Delgado, Councilmember Galarza, Mayor Pro Tem Gonzalez, and Mayor Hernandez.
NOES: None.
ABSTAIN: None.
ABSENT: Councilmember Beaman Jacinto.
PUBLIC COMMENTS (NON-AGENDA ITEMS):
None.
REPORTS AND REQUESTS:
Council Comments/Report of Miscellaneous Committees.
City Manager’s Comments.
ADJOURNMENT:
There being no further business to come before the City Council and the Agencies, Mayor Hernandez adjourned the meeting at 8:05 p.m.
Respectfully submitted,
___________________________
Angela M. Zepeda, City Clerk
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Item 10.
STAFF REPORT
6/8/2022
TO: Honorable Mayor and City Council Members
FROM: Gabriel Perez, Development Services Director
SUBJECT: Tripoli Mixed-Use Project
SPECIFICS: Adopt Ordinance No. 1193 (2nd Reading) approving Change of Zone (CZ) 22-01 to amend the Official Zoning Map by adding the PUD (Planned Unit Development) Overlay Zone on 2.8 acres of vacant C-G (General Commercial) zoned property for a mixed-use development consisting of 108 apartment units and 2 retail units located at the northeast corner of Cesar Chavez Street and Bagdad Avenue (APN# 778-081-003 and -001) Applicant: Chelsea Investment Corporation
STAFF RECOMMENDATION:
Staff recommends that the City Council adopt Ordinance 1193 approving Change of Zone No. 22- 01 for the Tripoli Mixed-Use Project.
BACKGROUND:
The subject site is a vacant commercial property and historical aerial photographs from 1953 identify a previous large commercial/industrial building on the site and later removed on 1996 aerial photographs. Chelsea Investment Corporation is currently constructing a 3-story, 105-unit mixed-use development, Pueblo Viejo Villas, on 2.61 acre site north of this subject site as a transitoriented development approved under Change of Zone 17-03 and Architectural Review No. 19-
08. A transit hub on 1.66 acres at the corner of Fourth Street and Cesar Chavez Street will be constructed in association with Pueblo Viejo Villas and will be operated by Sunline Transit Agency.
On April 20, the Planning Commission held a public hearing for the Tripoli Mixed-Use Project and recommended that the City Council approve the project with a modification to condition of approval 9 of Resolution No. PC 2022-10 to require an elevator in Building A, despite applicant concerns that the addition of the elevator for Building A would be a hardship for project.
On May 11, 2022, the City Council introduced for first reading, by title only, the attached Ordinance 1193, for the Tripoli Mixed-Use Project and approved Conditional Use Permit 351 and Architectural Review No. 22-04 for the mixed-use development consisting of 108 apartment units
Item 11.
and 2 retail units at the 2.8 acre site at the northeast corner of Cesar Chavez Street and Bagdad Avenue.
DISCUSSION/ANALYSIS
The applicant proposes construction of a mixed-use development consisting of 108 apartment units and 2 retail spaces within 2 buildings in the Pueblo Viejo District. Building A is 3-story; 49,794 sq. ft. building located toward the Southwest corner of 6th Street and Tripoli Avenue. Building B is a 4-story, 71,079 sq. ft. building located toward the Northeast corner of Bagdad Avenue and Cesar Chavez Street. Both building would be constructed near property line with building frontages on 6th Street, Tripoli Way, Bagdad Avenue and Cesar Chavez Street and on-site parking oriented behind the buildings consistent with goals of the Pueblo Viejo Revitalization Plan. The orientation of the building support the City’s goals of promoting a walkable downtown environment with a well-designed public realm.
Figure 1: Site Plan
Item 11.
Building A
Building A is a 3-story, 49,794 sq. ft. building consisting of 44 apartment units, a 652 sq. ft. multipurpose room, and 1,805 sq. ft. ground floor retail space. (Southwest corner of 6th Street and Tripoli Ave). There are 1-3 bedrooms options available ranging in size from 581 sq. ft. to 1,061 sq. ft as follows.
o 13 - One bedroom units (581-586 sq. ft.)
o 17 – Two bedroom units (799 sq. ft.)
o 14 – Three bedroom units (1,061 sq. ft.)
A 652 sq. ft. multi-purpose building and laundry room is proposed on the first floor. The main entrance and lobby is accessed from the parking lot, in addition to 3 other access points. Access above the first floor is by three proposed staircases and no elevator is proposed. Staff has requested that space between the west building elevation and property line be configured to improve safety and opportunity for usable common area for residents and customers of the retail space.
Building B
Building B is a 4-story, 71,079 sq. ft. building consisting of 64 apartment units, a 1,296 sq. ft. community room and a 1,413 sq. ft. ground floor retail space. (Northeast corner of Cesar Chavez Street and Bagdad Avenue). The distribution of 1- 3 bedroom apartment units are as follows. o 27 - One bedroom units (581-586 sq. ft.)
o 52 – Two bedroom units (799 sq. ft.)
o 29 – Three bedroom units (1,061 sq. ft.)
A 1,296 sq. ft. community room and laundry room is proposed on the first floor. The main entrance and lobby is accessed from the parking lot, in addition to 2 other access points. Access above the first floor is proposed by an elevator located at the lobby or two staircases. The City’s General Plan allows a density from 20 to 65 units per acre and the proposed project has a density of 38 units per acre measured over the 2.8 acres. Thus, the proposed density is within the maximum allowable density of the General Plan.
Ground floor retail for Building A and B would not include improvements such as bathrooms, fire sprinklers, or grease traps. A 218 sq. ft. fenced tot lot is proposed near the project parking lot with playground equipment for children. No details of the playground equipment were submitted for the Architectural Review, but will be reviewed during building permit plan check. The project does not provide a significant amount of common outdoor open space for the project, but does contribute to an attractive and high quality streetscape as recommended in the Pueblo Viejo Revitalization Plan.
Parking
The parking serving the site is provided with one large on-site parking area consisting of 118 parking spaces and is accessed by driveways from Bagdad Avenue and Tripoli Way. Parking based on 120,873 sq. ft. of gross floor area, would require 362 spaces in the Pueblo Viejo
Item 11.
Revitalization Plan. The applicant proposes 118 onsite parking spaces and 41 on-street parking spaces.
Figure 2: Cesar Chavez Street and Bagdad Avenue Elevations
CONSISTENCY WITH THE GENERAL PLAN
The proposed project is within the Downtown Center land use designation of the General Plan 2035 Land Use and Community Character Element. The Downtown Center is intended to bring the entire community together in a one-of-a-kind Coachella Center, which allows for commercial uses. The General Plan allows for a residential density of 20-65 dwelling units/acre and a Floor Area Ratio of 0.5-3 for commercial uses. The project proposes a density of 38 dwelling units per acre and is thereby consistent with the General Plan. The project is consistent with the policies of the Land Use and Community Character's Sub-Area #2 policies, which recognize that Downtown is the heart of the City where mixed use development is encouraged and creates a new gateway to downtown near intersection of Sixth Street and Cesar Chavez Street.
CONSISTENCY WITH ZONING
The subject site is zoned C-G (General Commercial) zone, which does not allow for mixed-use development and specifically only permits a residential unit as a proprietors unit. The Zoning is currently inconsistent with the General Plan land use as the future zoning should be Downtown Center, which would accommodate mixed-use development at a density of 20-65 dwelling units/acre. In order to accommodate this type of development, the applicant requests amend the Official Zoning Map with approval of the PUD (Planned Unit Development) Overlay Zone on the Cesar Chavez Street Frontage
Bagdad Avenue Frontage
Item 11.
2.8 acres of vacant C-G (General Commercial) zoned property, which allows the applicant to establish flexible development standards and permitted uses insofar as it is consistent with the General Plan. Staff requested that the applicant incorporate the draft development standards of the Pueblo Viejo Revitalization Plan, which identifies this area as the Sixth Street Pueblo Viejo Zone and Cesar Chavez Pueblo Viejo Zone. The project complies with the draft Development Standards of the Sixth Street Pueblo Viejo Zone, except for unit size, parking, retail space height, residential first floor height, and public/common open space requirements.
ENVIRONMENTAL IMPACT CONSIDERATION
The City of Coachella has determined that the proposed project is exempt from the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines Section 15332 as an infill development because the project involves development on a site under five acres where the parcel complies with General Plan policies and zoning regulations, and where the project site has no value as habitat for endangered, rare or threatened species, and where the site can be adequately served by all required utilities and public services, and the project will not result in any significant effects relating to traffic, noise, air quality, or water quality. The subject site is surrounded on all sides by urban uses and has no suitable habitat for endangered species. There are existing utilities and public services available to serve the site. As proposed, the project will comply with General Plan policies and zoning code regulations and the project does not result in any significant traffic, air quality, or water quality impacts. As such, no additional environmental review is required.
FISCAL IMPACT:
None.
ALTERNATIVES:
1) Adopt Ordinance No. 1193 (2nd Reading) approving of Change of Zone 22-01 with the findings and conditions as recommended by Staff.
2) Deny the proposed project.
3) Continue this item and provide staff and the applicant with direction.
RECOMMENDED ALTERNATIVE(S):
Staff recommends alternative #1.
Attachments:
1. Ordinance No. 1193
Exhibit A – Conditions of Approval
Exhibit B - Change of Zone Exhibit
Item 11.
ORDINANCE NO. 1193
AN ORDINANCE OF THE CITY OF COACHELLA CITY COUNCIL
APPROVING CHANGE OF ZONE NO. 22-01, A ZONING
RECLASSIFICATION FROM C-G (GENERAL COMMERCIAL) TO CGPUD (GENERAL COMMERCIAL - PLANNED UNIT DEVELOPMENT), FOR A 2.8-ACRE VACANT SITE, LOCATED ON THE NORTHEAST
CORNER OF CESAR CHAVEZ STREET AND BAGDAD AVENUE, (APN
778-081-003 AND 778-081-001). CHELSEA INVESTMENT CORPORATION, APPLICANT.
WHEREAS, Chelsea Investment Corporation (applicant) has filed an application for Change of Zone (CZ 22-01), to allow for a change of Zone on approximately 2.8 acres vacant site located on the northeast corner of Cesar Chavez Street and Bagdad Avenue; and WHEREAS, a public hearing was held to consider Change of Zone No. 22-01 at a regular Planning Commission meeting, on April 6, 2022 in the Council Chambers, 1515 Sixth Street, Coachella, California; and
WHEREAS, the public hearing was advertised according to State statutes and the Coachella Municipal Code and the applicant and the public were afforded an opportunity to testify at the Planning Commission hearing, and
WHEREAS, the proposed change is in conformity with the City’s General Plan and appropriate for the affected subject site, and not likely to be detrimental to the adjacent properties or residents; and
WHEREAS, the proposed change will have no significant deleterious effect on the environment; and
WHEREAS, The City of Coachella has determined that the proposed project is categorically exempt from environmental review pursuant to the guidelines of the California Environmental Quality Act as an “In-Fill Development” project (CEQA Guidelines, Section 15332) and the CEQA Guidelines of 1970, as amended; and WHEREAS, the proposed change could not adversely affect the general health, safety and welfare of the community.
NOW, THEREFORE, be it resolved that the City Council hereby ordains approval of Change of Zone No. 22-01, a zoning reclassification from C-G (General Commercial) to CGPUD (General Commercial-Planned Unit Development) for 2.8 acres of vacant land located on the northeast corner of Cesar Chavez Street and Bagdad Avenue subject to the findings listed below, the Conditions of Approval in “Exhibit A” and Change of Zone exhibit of “Exhibit B.” Findings for Change of Zone No. 22-01:
Item 11.
Ordinance No. 1193
1. The proposed change of zone will serve the public necessity, convenience, general welfare, and will provide good zoning practice for the vicinity of the site. The site is within the City’s Downtown Center land use designation and abuts Cesar Chavez Street, between 6th Street and Bagdad Avenue. Cesar Chavez Street is designated as a Major Roadway with a bicycle lane. The re-zoning of the property will allow for new affordable, high density residential, which will promote the City’s long-term residential development goals for the larger vicinity and help in meeting the RHNA numbers as assigned by SCAG.
2. The proposed change of zone is consistent with the intent and purpose of the City’s General Plan in that the proposed CG-PUD zoning would allow future high-density multi-family residential projects and a potential transit hub, which assist in keeping with the goals and policies of the General Plan. The proposed change of zone is consistent with the goals and policies of the Land Use Element of the General Plan which designates the subject property as a Downtown Center. The proposed CG-PUD zoning is a conforming zone in the Downtown Center General Plan land use designation.
3. The proposed change of zone is consistent with the Zoning Code Planned Unit Development regulations that allow developers to propose design guidelines, development standards and uses. The C-G, General Commercial zone, primarily allows for commercial development and the proposed Planned Unit Development would allow for mixed-used development at residential densities permitted under the Coachella General Plan 2035.
PASSED, APPROVED and ADOPTED this 8
th day of June 2022.
___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney
Item 11.
Ordinance No. 1193
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Ordinance No. 1193 was duly and regularly introduced at a meeting of the City Council on the 11th day of May 2022, and that thereafter the said ordinance was duly passed and adopted at a regular meeting of the City Council on the 8 th
day of June 2022.
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 11.
Ordinance No. 1193
EXHIBIT A
Change of Zone 22-01
Ordinance No. 1193
Conditions of Approval
1. The site will include a “General Commercial Planned Unit Development (C-G PUD)” with a Tentative Zone Change Classification (T) pursuant to requirement of Zoning Ordinance Chapter 17.42 Temporary Classification Zone until development conditions of approval under CUP No. 351 and AR No. 22-04 are completed.
2. The site will revert to a “Downtown Center PUD” classification upon completion of the City’s Zoning Consistency Update.
Item 11.
Ordinance No. 1193
EXHIBIT B
Change of Zone 22-01
Ordinance No. 1193
Change of Zone Exhibit
Item 11.
2022-23 Investment Policy Staff Report, Page 1 of 2
STAFF REPORT
6/8/2022
TO: Honorable Mayor and City Council Members
FROM: Nathan Statham, Finance Director
SUBJECT: Annual Investment Policy Update:
SPECIFICS: a) Resolution No. 2022-45 a Resolution of the City Council of the City of Coachella
b) Resolution No. WA-2022-03, a Resolution of the Coachella Water Authority
c) Resolution No. SD-2022-01, a Resolution of the Coachella Sanitary District
d) Resolution No. FD-2022-01, a Resolution of the Coachella Fire Protection District
e) Resolution No. CBL-2022-01, a Resolution of the Coachella Education and Government Access Cable Channel Corporation
STAFF RECOMMENDATION:
1. Approve Resolution No. 2022-45, a Resolution of the City Council of the City of Coachella, California to Amend and Reestablish the Investment Policy Originally Adopted July 9, 2003 and Amended Annually by the City Council for fiscal year 2022-2023
2. Approve Resolution No. WA-2022-03, a Resolution of the Board of Directors of the Coachella Water Authority, Coachella, California to Amend and Reestablish the Investment Policy Originally Adopted July 9, 2003 and Amended Annually by the Authority Board for fiscal year 2022-2023.
3. Approve Resolution No. SD-2022-01, a Resolution of the Board of Directors of the Coachella Sanitary District, Coachella, California to Amend and Reestablish the Investment Policy Originally Adopted July 9, 2003 and Amended Annually by the District Board for fiscal year 2022-2023.
4. Approve Resolution No. FD-2022-01, a Resolution of the Board of Directors of the Coachella Fire Protection District, Coachella, California to Amend and Reestablish the Investment Policy Originally Adopted July 9, 2003 and Amended Annually by the District Board for fiscal year 2022-2023.
Item 12.
2022-23 Investment Policy Staff Report, Page 2 of 2
5. Approve Resolution No. CBL-2022-01, a Resolution of the Board of Directors of the Coachella Educational and Governmental Access Cable Channel Corporation, Coachella, California to Amend and Reestablish the Investment Policy Originally Adopted July 9, 2003 and Amended Annually by the Corporation Board for fiscal year 2022-2023.
BACKGROUND:
The California Government Code, City and Agency Resolutions, and their respective Investment Policies require that their respective Investment Policies be updated, reviewed and then filed with the legislative body on an annual basis. This is a request to reestablish the amended investment policy currently in effect as adopted on June 23, 2021. The City and its related agencies have been following the current investment policy as adopted July 9, 2003 and as amended on an annual basis.
Staff requested that PFM Asset Management review our existing investment policy and recommend changes to assure that the City’s policy is comprehensive and remains compliant with all applicable California Government Code statutes regulating the investment of public funds.
There were no recommended changes are outlined in the attached memo from PFM.
FISCAL IMPACT:
There is no fiscal impact as part of this action.
EXHIBITS:
1. Investment Policy Approved June 23, 2021for fiscal year 2021-22
2. Recommended Investment Policy for fiscal year 2022-23
3. PFM Memo of Recommended Changes
4. Investment Policy Resolution City 2022-45
5. Investment Policy Resolution Water 2022-03
6. Investment Policy Resolution Sanitary 2022-01
7. Investment Policy Resolution Fire 2022-01
8. Investment Policy Resolution Cable 2022-01
Item 12.
CITY OF COACHELLA
STATEMENT OF INVESTMENT POLICY
FOR FISCAL YEAR 2021-2022
ADOPTED June 23, 2021
1.0 POLICY:
This statement is intended to provide guidelines for the prudent investment of the City of Coachella’s (hereafter called “City”) temporarily idle cash in all funds, and outline the policies for maximizing the efficiency of the City’s cash management system.
It is the objective of this investment policy to provide guidelines for:
Insuring the safety of funds invested;
Meeting the City’s daily cash flow demands;
Maximizing investment interest income for the City;
Conform with all laws and statutes governing the investment of public funds.
2.0 SCOPE:
The investment policy applies to the temporary idle cash of the City and its component units as accounted for in the Audited Annual Financial Report. Policy statements outlined in this document focus on the City’s pooled funds. This policy is applicable, but not limited to all funds listed below:
General Fund
Special Revenue Funds
Capital Outlay Funds
Debt Service Funds
Enterprise Funds
Fiduciary Funds
Any new fund created by the City Council unless specifically exempted Exceptions may exist with funds for retiree pension and medical benefits held in a trust and bond proceeds held by a trustee or fiscal agent and governed by the instructions in the bond document.
In addition, if in the opinion of the City Treasurer or their Authorized Designee (Designee), matching the segregated investment portfolio of the bond reserve fund with the maturity schedule of an individual bond issue is prudent given current economic analysis, the investment policy authorizes extending beyond the five year maturity limitation with City Council authorization no less than three months prior to the investment as outlined in this document.
3.0 PRUDENCE:
The City Treasurer or Designee are authorized to make investment decisions on behalf of the City and considered as trustees and therefore fiduciaries subject to the prudent investors’ standard.
When investing, reinvesting, purchasing, acquiring, exchanging, selling, and managing public
Item 12.
City of Coachella
Statement of Investment Policy
June 23, 2021
funds, the City Treasurer or Designee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct and management of their own affairs.
Within the limitations of this section and considering individual investments as part to an overall strategy, the City Treasurer or Designee are authorized to acquire approved and suitable investments as described in paragraph 8.0 hereof.
The City Treasurer, Authorized Designee and other individuals assigned to manage the investment portfolio, acting within the intent and scope of the investment policy and other written procedures and exercising due diligence, shall be relieved of personal responsibility and liability for an individual security credit risk or market price changes, provided deviations from expectations are reported in a timely manner and appropriate action is taken to control adverse developments.
4.0 OBJECTIVES:
The three fundamental considerations, in order of priority, for managing the City’s investments are safety, liquidity, and yield. At no time should safety or liquidity be compromised in exchange for higher yields.
Safety of Principal
The preservation of invested capital is the foremost objective of the City and of primary importance. The City shall only invest in financial instruments that are considered safe. The safety and risk associated with an investment refers to the potential loss of principal, accrued interest, or a combination of these amounts. Each investment decision shall seek to ensure that capital losses are avoided. To attain this objective, diversification is required in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio.
Liquidity
The City’s investment portfolio shall contain investments with a diversified mix of maturities in order to provide sufficient liquidity to meet projected operating cash requirements of the City.
Return on Investments
The City’s investment portfolio shall be designed with the objective of obtaining a reasonable and competitive market rate of return taking into consideration risk constraints, prudent investment principles and the cash flow characteristics of the portfolio.
5.0 DELEGATION OF AUTHORITY:
The authority to invest or to reinvest funds or to sell or exchange securities so purchased of City
Item 12.
City of Coachella
Statement of Investment Policy
June 23, 2021
Funds is vested in the City Council. Government Code Section (“GCS”) 53607 authorizes the delegation of the above duties to the City Treasurer for a one-year period. Therefore, the authority to invest and reinvest City funds or to sell or exchange the securities so purchased with City funds is hereby delegated to the City Treasurer for a one year period unless sooner terminated by the City Council.
The City Treasurer or Designee shall prepare written procedures for the operation of the investment program consistent with this investment policy. The procedures shall also include reference to:
safekeeping, wire transfer agreements, banking service contracts and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. The written procedures may provide for the delegation of authority to an Authorized Designee, who upon assuming such position shall become responsible for investment transactions. No person may engage in an investment decision except as permitted by this policy and by the procedures approved by the City Treasurer or Designee.
The City may delegate investment authority to an investment advisor. The advisor will follow the Investment Policy and such other written instructions as are provided.
6.0 ETHICS AND CONFLICTS OF INTEREST:
Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officials are required to annually file all applicable financial disclosures as required by the Fair Political Practices Commission (FPPC).
7.0 AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS:
For any investment not purchased directly from the issuer, the City shall transact business only with banks, savings and loans, and investment broker/dealers. The broker/dealers should be primary dealers regularly reporting to the New York Federal Reserve Bank. The City Treasurer or Designee shall select all security dealers and depositories subject to City Council approval and the execution of an appropriate written agreement. Investment transactions shall be conducted with several competing, reputable security broker/dealers. The selection process shall focus on financial viability, knowledge, experience and ethics in the fixed-income security industry. The City Treasurer or Designee will maintain a list and a written agreement with financial institutions authorized to provide investment services.
All financial institutions and broker/dealers who desire to become an authorized financial institution for investment transactions must supply the City Treasurer or Designee with the following: most recent audited financial statements, proof of Financial Industry Regulatory Authority (FINRA) certification, trading resolution, proof of state registration, completed broker/dealer questionnaire, certification of having read the City’s investment policy and depository contracts. The City Treasurer or Designee will conduct an annual review of the financial
Item 12.
City of Coachella
Statement of Investment Policy
June 23, 2021
condition and registrations of qualified bidders.
The City Treasurer or Designee shall annually send a copy of the current investment policy to all broker/dealers approved to do business with the City. Confirmation of receipt of this policy shall be considered evidence that the dealer understands the City’s investment policies and intends to sell the City only appropriate investments authorized by this investment policy.
If the City has an investment advisor, the investment advisor may use its own list of authorized broker/dealers to conduct transactions on behalf of the City.
8.0 AUTHORIZED INVESTMENTS:
As provided in GCSs 16429.1, 53601, 53601.1, 53631, 53649 and 53684, the State of California limits the investment vehicles available to local agencies as summarized in the following paragraphs. Where this Policy specifies a percentage limitation for a particular security type or issuer, that percentage is applicable at the time the security is purchased. No more than 5% of the City’s portfolio shall be invested in any one issuer regardless of sector except for the U.S. Treasury, Federal Agencies, supranationals, and pools (including LAIF, County Pools, LGIPs, and money market funds). Credit criteria listed in this section refers to the credit rating at the time the security is purchased. If an investment’s credit rating falls below the minimum rating required at the time of purchase, the City’s investment advisor (if any) and Treasurer will review the rating agency action and decide whether to sell or hold the investment. The City may invest funds in the following instruments and subject to the limitations set forth in Section 11.0:
State Treasurer’s Local Agency Investment Fund (LAIF): As authorized in GCS 16429.1 and by LAIF procedures, local government agencies are each authorized to invest a maximum of $75 million in this investment program administered by the California State Treasurer.
U.S. Treasury Bills and Notes: U.S. Treasury bills, notes, bonds or certificates of indebtedness, or those for which the full faith and credit of the United States are pledged for the payment of principal and interest.
Federal Agencies: Federal agency or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises.
State of California Obligations: Registered state warrants or treasury notes or bonds of this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state rated in a rating category of "A" long-term or "A-1" short-term or its equivalent or higher by a nationally recognized statistical rating organization (“NRSRO”).
Obligations of the Other 49 States: Registered treasury notes or bonds of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenuePage 95 Item 12.
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producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California, rated in a rating category of "A" long-term or "A-1" short-term or its equivalent or higher by a NRSRO.
Obligations of Local Agencies in California: Bonds, notes, warrants, or other evidences of indebtedness of a local agency within this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency rated in a rating category of "A" longterm or "A-1" short-term or its equivalent or higher by a NRSRO.
County Pooled Investment Funds: As authorized by GCS 53684, the City may invest in pooled investments managed by the County of Riverside.
Bankers’ Acceptances: Bills of exchange or time drafts drawn on and accepted by a commercial bank, otherwise known as bankers’ acceptances. Purchases of bankers’ acceptances may not exceed 180 days maturity or total more than 40% of the cost value of the City's investment portfolio. Eligible bankers’ acceptances must be rated in the highest letter and number rating as provided for by a NRSRO.
Commercial Paper: Commercial paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided for by a NRSRO. The entity that issues the commercial paper shall meet all of the following conditions in either paragraph (1) or paragraph (2):
1) The entity meets the following criteria: Is organized and operating in the United States as a general corporation. Has total assets in excess of five hundred million dollars ($500,000,000).
Has debt other than commercial paper, if any, that is rated in a rating category of “A” or higher, or the equivalent, by a NRSRO.
2) The entity meets the following criteria: Is organized within the United States as a special purpose corporation, trust, or limited liability company. Has program wide credit enhancements including, but not limited to, over collateralization, letters of credit, or surety bond. Has commercial paper that is rated “A-1” or higher, or the equivalent, by a NRSRO.
Purchases of eligible commercial paper may not exceed 25% of the market value of the City’s portfolio or have a term to maturity which exceeds 270 days.
Negotiable Certificates of Deposit: Negotiable certificates of deposit issued by a nationally or state-chartered bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a federally- or state-licensed branch of a foreign bank rated in a rating category of “A” long-term or "A-1" short-term or its equivalent or higher by a NRSRO. No more than 30% of the City’s portfolio may be invested in negotiable CDs.
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Non-Negotiable Certificates of Deposit: Non-negotiable certificates of deposit from eligible depositories are fixed-term investments, There are no portfolio limits on the amount or maturity for this investment vehicle. Eligible depositories may be a state or national bank, savings association or federal association, a state or federal credit union, or a federally insured industrial loan company, which must have received an overall rating of not less than “satisfactory” in its most recent evaluation by the appropriate federal financial supervisory agency of its record of meeting the credit needs of California’s communities. Deposits in excess of federal deposit limits must be collateralized per Section 9.0.
Medium Term Corporate Notes: Medium-term corporate notes, defined as all corporate and depository institution debt securities with a maximum remaining maturity of 5 years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Medium-term corporate notes shall be rated in a rating category of “A” or its equivalent or better by a NRSRO.
No more than 30% of the City’s portfolio may be invested in corporate notes.
Demand Deposits: The City Treasurer may establish accounts for deposits in a state or national bank, savings association or federal association, a state or federal credit union, or a federally insured industrial loan company in the State of California, which must have received an overall rating of not less than “satisfactory” in its most recent evaluation by the appropriate federal financial supervisory agency of its record of meeting the credit needs of California’s communities.
Deposits in excess of federal deposit limits must be collateralized per Section 9.0.
Money Market Funds: Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1, et seq.). To be eligible for investment pursuant to this subdivision these companies shall either: have an investment advisor registered or exempt from registration with the Securities and Exchange Commission with not less than 5 years experience managing money market mutual funds and with assets under management in excess of $500,000,000, or attain the highest ranking letter or numerical rating provided by not less than two of the three largest NRSROs. No more than 20% of the City’s portfolio may be invested in money market funds.
Local Government Investment Pools (LGIPs): Shares of beneficial interest issued by a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in subdivisions (a) to (q), inclusive. Each share shall represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. To be eligible under this section, the joint powers authority issuing the shares shall have retained an investment adviser that meets all of the following criteria:
1) The adviser is registered or exempt from registration with the Securities and Exchange Commission.
2) The adviser has not less than five years of experience investing in the securities and
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obligations authorized in subdivisions (a) to (q), inclusive. 3) The adviser has assets under management in excess of five hundred million dollars ($500,000,000).
Asset-Backed Security (ABS): Any mortgage pass-through security, collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-back certificate, consumer receivable pass-through certificate, or consumer receivable-backed bond of a maximum of five years maturity. Eligible securities shall be rated in a rating category of “AA” or its equivalent or better by an NRSRO. No more than 20% of the City's portfolio may be invested in this type of security.
Supranational: United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC), or Inter-American Development Bank (IADB), with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated in a rating category of “AA” or its equivalent or better by a NRSRO. No more than 30% of the City’s portfolio may be invested in this security type.
Any other permissible investments outlined within Section 53601 may be purchased from time to time.
Notwithstanding any other provision of law, moneys held by a trustee or fiscal agent and pledged to the payment or security of bonds or other indebtedness, or obligations under a lease, installment sale, or other agreement of the City, or certificates of participation in those bonds, indebtedness, or lease installment sale, or other agreements, may be invested in accordance with the statutory provision governing the issuance of those bonds, indebtedness, or lease installment sale, or other agreement or to the extent not inconsistent therewith or if there are no specific statutory provisions, in accordance with the ordinance, resolution, indenture, or agreement of the local agency providing for the issuance. This includes investing bond proceeds in guaranteed investment contracts with United States financial institutions rated in a rating category of “AA,” or equivalent, or better by a NRSRO.
9.0 PROHIBITED INVESTMENTS:
Any security type or structure not specifically approved by this policy is hereby specifically prohibited. Security types which are thereby prohibited include, but are not limited to, inverse floaters, derivatives, range notes, interest only strips that are derived from a pool of mortgages, or in any investment that could result in zero interest accrual if held to maturity, except as authorized by Government Code Section 53601.6
10.0 COLLATERALIZATION:
Collateral is required for investments in Non-Negotiable Certificates of Deposit and Demand
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Deposits. Investments in excess of federal deposit insurance limits must be collateralized at 105% to 150% depending on the specific security pledged as collateral in accordance with GCS 53630 et seq. The collateral pool is administered by the State, and is composed of a wide variety of government securities, including those indicated above, as well as promissory notes secured by first mortgages on improved residential property located in the state and letters of credit issued by the Federal Home Loan Bank of San Francisco.
11.0 SAFEKEEPING AND CUSTODY:
To protect against fraud or embezzlement or losses caused by collapse of an individual securities dealer, all deliverable securities owned by the City shall be held in safekeeping by a third party bank trust department, acting as agent for the City under the terms of a custody agreement or professional services agreement (PSA). All trades executed by a dealer will settle delivery vs. payment (DVP) through the City’s safekeeping agent.
Securities held in custody for the City shall be verified on an annual basis by the City’s independent auditor.
12.0 DIVERSIFICATION:
It is the City’s policy to minimize portfolio risk by diversifying maturity, sector and class allocation. Default risk shall be minimized by investing in an assortment of permitted investments as outlined in Section 8.0. To minimize overall portfolio risk, the following not-to-exceed diversification goals shall guide the City’s operating fund portfolio, based upon the portfolio structure at the time of purchase.
Investment Type Not-to-Exceed Limit Other Restrictions
Local Agency Investment
Fund (LAIF)
$75 million Established by the State Treasurer
U.S. Treasury No Limit None
Federal Agency No Limit Maximum of 40% per issuer
State of California
Obligations
No Limit No more than 5% per issuer
Rated in a rating category of “A”
or its equivalent or higher by a
NRSRO for maturities in excess
of one year
Rated in a rating category “A-1”
or its equivalent or higher by a
NRSRO for maturities under one
year
Obligations of the Other 49
States
No Limit No more than 5% per issuer
Rated in a rating category of “A”
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Investment Type Not-to-Exceed Limit Other Restrictions
or its equivalent or higher by a
NRSRO for maturities in excess
of one year
Rated in a rating category of “A1” or its equivalent or higher by a NRSRO for maturities under one
year
Obligations of Local
Agencies in California
No Limit No more than 5% per issuer
Rated in a rating category of “A”
or its equivalent or higher by a
NRSRO for maturities in excess
of one year
Rated in a rating category of “A1” or its equivalent or higher by a NRSRO for maturities under one
year
County Pool $10 million None
Bankers’ Acceptances 40% No more than 5% per issuer
regardless of security type
Maximum maturity of 180 days
Must be rated in highest category
by a NRSRO
Commercial Paper 25% No more than 5% per issuer
regardless of security type
Maximum maturity of 270 days
Must be rated in highest category
by a NRSRO
Negotiable CDs 30% No more than 5% per issuer
regardless of security type
Rated in a rating category of “A”
or its equivalent or higher by a
NRSRO for maturities in excess
of one year
Rated in a rating category of “A1” or its equivalent or higher by a NRSRO for maturities under one
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Investment Type Not-to-Exceed Limit Other Restrictions
year
Non-Negotiable CDs No Limit See Section 9.0 for collateral requirements
Medium Term Corporate
Notes
30% No more than 5% per issuer
regardless of security type
Maximum maturity of five years
Minimum credit rating of “A” or
its equivalent by a NRSRO
Demand Deposits No Limit See Section 9.0 for collateral requirements
Money Market Funds 20% See Section 8.0 for advisor
requirements or the Fund must
have the highest rating by two
NRSRO
Local Government
Investment Pools (LGIPs)
No Limit See Section 8.0 for advisor
requirements
Asset-Backed Securities
(ABS)
20% No more than 5% per issuer
Rated in a rating category of
“AA” (Issue) or higher by a
NRSRO
Supranational 30% Rated in a rating category of
“AA” or its equivalent or higher
by a NRSRO
13.0 MAXIMUM MATURITIES:
The average dollar weighted maturity of a portfolio may not exceed 3 years. No investment shall be made in an investment authorized by this Policy (and that GCS 53601 does not specific a maximum maturity) that has a term remaining to maturity in excess of 5 years from date of purchase. Maturities shall be staggered to minimize liquidity risk and to enhance the stability of incoming cash flows. At least 10% of the portfolio shall be invested in instruments, which can be liquidated on one day’s notice.
Bond reserve funds may be invested in securities exceeding 5 years if the maturities of such investments are made to coincide as nearly as possible with the expected use of the funds.
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14.0 INTERNAL CONTROL:
The City Treasurer or Designee shall establish sufficient internal controls to ensure compliance with all applicable federal, state and local regulations. These internal controls will be incorporated into an annual process of independent review by the City’s external auditor. This will provide a review of the internal controls by assuring compliance with policies and procedures.
15.0 INTEREST EARNINGS:
All moneys earned and collected from investments authorized in this policy shall be allocated monthly to various fund accounts based on the cash balance in each fund as a percentage of the entire pooled portfolio. Interest earnings on bond proceeds, bond reserves or other restricted investments held by trustees shall be allocated directly to the appropriate fund and not be part of the pooled allocation.
16.0 PERFORMANCE STANDARDS:
The City’s policy is to achieve a market rate of return on public funds while minimizing risks and preserving capital. In evaluating the performance of the City’s portfolio in complying with this policy, the City shall establish an appropriate performance benchmark and compare the total return of its portfolio to the total return of the benchmark.
17.0 REPORTING:
The City Treasurer or Designee shall provide to the City Council a monthly investment report, which provides a clear picture of the status of the current investment portfolio. Based on GCS 53646, the report shall include, at a minimum, the following information for each type of investment held in the City’s investment portfolio: the issuer, date of purchase, date of maturity, amount of investment, current market value, yield on investment, income generated from investments, dollar amount invested on all securities, investments and moneys held by the local agency, and shall additionally include a description of any of the local agency’s funds, investments, or programs, and a description of unusual investment activity or developments during the month for which the report is prepared. Based on GCS 53607, the report shall also include a listing of investment transactions. With respect to all securities held by the local agency, and under management of any outside party that is not also a local agency or the State of California Local Agency Investment Fund, the report shall also include a current market value as of the date of the report and shall include the source of this same valuation.
The report shall state compliance of the portfolio to the statement of investment policy, or manner in which the portfolio is not in compliance and include a statement denoting the ability of the City to meet its expenditure requirements for the next six months, or provide an explanation as to why sufficient money shall, or may, not be available.
The City Treasurer or Designee may supply to the City Council the most recent statement or
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statements received by the local agency from the Local Agency Investment Fund (LAIF), County Investment Pools, or Federal Deposit Insurance Corporation-insured accounts in a bank or savings and loan association.
The City Treasurer or Designee shall prepare and deliver such a report each month to the Mayor and each City Council member no later than 30 days after the close of the month for which each report is prepared.
In the event that an investment advisor is retained by the City, the investment advisor shall prepare and deliver a report for each month’s investment activity as required herein to the City in such time as to allow compliance with the delivery times for each report required by this policy.
The City Council may relieve the City Treasurer of his or her duties under this policy in the event of any failure to comply with the reporting requirements of this policy.
18.0 INVESTMENT POLICY ADOPTION:
The City’s investment policy shall be adopted annually by the City Council. The policy shall be reviewed annually by the City Treasurer and/or Designee with any and all modifications made thereto approved by the City Council at a public meeting.
Item 12.
CITY OF COACHELLA
STATEMENT OF INVESTMENT POLICY
FOR FISCAL YEAR 2022-23
ADOPTED June 22, 2022
1.0 POLICY:
This statement is intended to provide guidelines for the prudent investment of the City of Coachella’s (hereafter called “City”) temporarily idle cash in all funds, and outline the policies for maximizing the efficiency of the City’s cash management system.
It is the objective of this investment policy to provide guidelines for:
Insuring the safety of funds invested;
Meeting the City’s daily cash flow demands;
Maximizing investment interest income for the City;
Conform with all laws and statutes governing the investment of public funds.
2.0 SCOPE:
The investment policy applies to the temporary idle cash of the City and its component units as accounted for in the Audited Annual Financial Report. Policy statements outlined in this document focus on the City’s pooled funds. This policy is applicable, but not limited to all funds listed below:
General Fund
Special Revenue Funds
Capital Outlay Funds
Debt Service Funds
Enterprise Funds
Fiduciary Funds
Any new fund created by the City Council unless specifically exempted Exceptions may exist with funds for retiree pension and medical benefits held in a trust and bond proceeds held by a trustee or fiscal agent and governed by the instructions in the bond document.
In addition, if in the opinion of the City Treasurer or their Authorized Designee (Designee), matching the segregated investment portfolio of the bond reserve fund with the maturity schedule of an individual bond issue is prudent given current economic analysis, the investment policy authorizes extending beyond the five year maturity limitation with City Council authorization no less than three months prior to the investment as outlined in this document.
3.0 PRUDENCE:
The City Treasurer or Designee are authorized to make investment decisions on behalf of the City and considered as trustees and therefore fiduciaries subject to the prudent investors’ standard.
When investing, reinvesting, purchasing, acquiring, exchanging, selling, and managing public
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funds, the City Treasurer or Designee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct and management of their own affairs.
Within the limitations of this section and considering individual investments as part to an overall strategy, the City Treasurer or Designee are authorized to acquire approved and suitable investments as described in paragraph 8.0 hereof.
The City Treasurer, Authorized Designee and other individuals assigned to manage the investment portfolio, acting within the intent and scope of the investment policy and other written procedures and exercising due diligence, shall be relieved of personal responsibility and liability for an individual security credit risk or market price changes, provided deviations from expectations are reported in a timely manner and appropriate action is taken to control adverse developments.
4.0 OBJECTIVES:
The three fundamental considerations, in order of priority, for managing the City’s investments are safety, liquidity, and yield. At no time should safety or liquidity be compromised in exchange for higher yields.
Safety of Principal
The preservation of invested capital is the foremost objective of the City and of primary importance. The City shall only invest in financial instruments that are considered safe. The safety and risk associated with an investment refers to the potential loss of principal, accrued interest, or a combination of these amounts. Each investment decision shall seek to ensure that capital losses are avoided. To attain this objective, diversification is required in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio.
Liquidity
The City’s investment portfolio shall contain investments with a diversified mix of maturities in order to provide sufficient liquidity to meet projected operating cash requirements of the City.
Return on Investments
The City’s investment portfolio shall be designed with the objective of obtaining a reasonable and competitive market rate of return taking into consideration risk constraints, prudent investment principles and the cash flow characteristics of the portfolio.
5.0 DELEGATION OF AUTHORITY:
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The authority to invest or to reinvest funds or to sell or exchange securities so purchased of City Funds is vested in the City Council. Government Code Section (“GCS”) 53607 authorizes the delegation of the above duties to the City Treasurer for a one-year period. Therefore, the authority to invest and reinvest City funds or to sell or exchange the securities so purchased with City funds is hereby delegated to the City Treasurer for a one year period unless sooner terminated by the City Council.
The City Treasurer or Designee shall prepare written procedures for the operation of the investment program consistent with this investment policy. The procedures shall also include reference to:
safekeeping, wire transfer agreements, banking service contracts and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. The written procedures may provide for the delegation of authority to an Authorized Designee, who upon assuming such position shall become responsible for investment transactions. No person may engage in an investment decision except as permitted by this policy and by the procedures approved by the City Treasurer or Designee.
The City may delegate investment authority to an investment advisor. The advisor will follow the Investment Policy and such other written instructions as are provided.
6.0 ETHICS AND CONFLICTS OF INTEREST:
Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officials are required to annually file all applicable financial disclosures as required by the Fair Political Practices Commission (FPPC).
7.0 AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS:
For any investment not purchased directly from the issuer, the City shall transact business only with banks, savings and loans, and investment broker/dealers. The broker/dealers should be primary dealers regularly reporting to the New York Federal Reserve Bank. The City Treasurer or Designee shall select all security dealers and depositories subject to City Council approval and the execution of an appropriate written agreement. Investment transactions shall be conducted with several competing, reputable security broker/dealers. The selection process shall focus on financial viability, knowledge, experience and ethics in the fixed-income security industry. The City Treasurer or Designee will maintain a list and a written agreement with financial institutions authorized to provide investment services.
All financial institutions and broker/dealers who desire to become an authorized financial institution for investment transactions must supply the City Treasurer or Designee with the following: most recent audited financial statements, proof of Financial Industry Regulatory Authority (FINRA) certification, trading resolution, proof of state registration, completed broker/dealer questionnaire, certification of having read the City’s investment policy and
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depository contracts. The City Treasurer or Designee will conduct an annual review of the financial condition and registrations of qualified bidders.
The City Treasurer or Designee shall annually send a copy of the current investment policy to all broker/dealers approved to do business with the City. Confirmation of receipt of this policy shall be considered evidence that the dealer understands the City’s investment policies and intends to sell the City only appropriate investments authorized by this investment policy.
If the City has an investment advisor, the investment advisor may use its own list of authorized broker/dealers to conduct transactions on behalf of the City.
8.0 AUTHORIZED INVESTMENTS:
As provided in GCSs 16429.1, 53601, 53601.1, 53631, 53649 and 53684, the State of California limits the investment vehicles available to local agencies as summarized in the following paragraphs. Where this Policy specifies a percentage limitation for a particular security type or issuer, that percentage is applicable at the time the security is purchased. No more than 5% of the City’s portfolio shall be invested in any one issuer regardless of sector except for the U.S. Treasury, Federal Agencies, supranationals, and pools (including LAIF, County Pools, LGIPs, and money market funds). Credit criteria listed in this section refers to the credit rating at the time the security is purchased. If an investment’s credit rating falls below the minimum rating required at the time of purchase, the City’s investment advisor (if any) and Treasurer will review the rating agency action and decide whether to sell or hold the investment. The City may invest funds in the following instruments and subject to the limitations set forth in Section 11.0:
State Treasurer’s Local Agency Investment Fund (LAIF): As authorized in GCS 16429.1 and by LAIF procedures, local government agencies are each authorized to invest a maximum of $75 million in this investment program administered by the California State Treasurer.
U.S. Treasury Bills and Notes: U.S. Treasury bills, notes, bonds or certificates of indebtedness, or those for which the full faith and credit of the United States are pledged for the payment of principal and interest.
Federal Agencies: Federal agency or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises.
State of California Obligations: Registered state warrants or treasury notes or bonds of this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state rated in a rating category of "A" long-term or "A-1" short-term or its equivalent or higher by a nationally recognized statistical rating organization (“NRSRO”).
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Obligations of the Other 49 States: Registered treasury notes or bonds of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenueproducing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California, rated in a rating category of "A" long-term or "A-1" short-term or its equivalent or higher by a NRSRO.
Obligations of Local Agencies in California: Bonds, notes, warrants, or other evidences of indebtedness of a local agency within this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency rated in a rating category of "A" longterm or "A-1" short-term or its equivalent or higher by a NRSRO.
County Pooled Investment Funds: As authorized by GCS 53684, the City may invest in pooled investments managed by the County of Riverside.
Bankers’ Acceptances: Bills of exchange or time drafts drawn on and accepted by a commercial bank, otherwise known as bankers’ acceptances. Purchases of bankers’ acceptances may not exceed 180 days maturity or total more than 40% of the cost value of the City's investment portfolio. Eligible bankers’ acceptances must be rated in the highest letter and number rating as provided for by a NRSRO.
Commercial Paper: Commercial paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided for by a NRSRO. The entity that issues the commercial paper shall meet all of the following conditions in either paragraph (1) or paragraph (2):
1) The entity meets the following criteria: Is organized and operating in the United States as a general corporation. Has total assets in excess of five hundred million dollars ($500,000,000).
Has debt other than commercial paper, if any, that is rated in a rating category of “A” or higher, or the equivalent, by a NRSRO.
2) The entity meets the following criteria: Is organized within the United States as a special purpose corporation, trust, or limited liability company. Has program wide credit enhancements including, but not limited to, over collateralization, letters of credit, or surety bond. Has commercial paper that is rated “A-1” or higher, or the equivalent, by a NRSRO.
Purchases of eligible commercial paper may not exceed 25% of the market value of the City’s portfolio or have a term to maturity which exceeds 270 days.
Negotiable Certificates of Deposit: Negotiable certificates of deposit issued by a nationally or state-chartered bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a federally- or state-licensed branch of a foreign bank rated in a rating category of “A” long-term or "A-1" short-term or its equivalent or
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higher by a NRSRO. No more than 30% of the City’s portfolio may be invested in negotiable CDs.
Non-Negotiable Certificates of Deposit: Non-negotiable certificates of deposit from eligible depositories are fixed-term investments, There are no portfolio limits on the amount or maturity for this investment vehicle. Eligible depositories may be a state or national bank, savings association or federal association, a state or federal credit union, or a federally insured industrial loan company, which must have received an overall rating of not less than “satisfactory” in its most recent evaluation by the appropriate federal financial supervisory agency of its record of meeting the credit needs of California’s communities. Deposits in excess of federal deposit limits must be collateralized per Section 9.0.
Medium Term Corporate Notes: Medium-term corporate notes, defined as all corporate and depository institution debt securities with a maximum remaining maturity of 5 years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Medium-term corporate notes shall be rated in a rating category of “A” or its equivalent or better by a NRSRO.
No more than 30% of the City’s portfolio may be invested in corporate notes.
Demand Deposits: The City Treasurer may establish accounts for deposits in a state or national bank, savings association or federal association, a state or federal credit union, or a federally insured industrial loan company in the State of California, which must have received an overall rating of not less than “satisfactory” in its most recent evaluation by the appropriate federal financial supervisory agency of its record of meeting the credit needs of California’s communities.
Deposits in excess of federal deposit limits must be collateralized per Section 9.0.
Money Market Funds: Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1, et seq.). To be eligible for investment pursuant to this subdivision these companies shall either: have an investment advisor registered or exempt from registration with the Securities and Exchange Commission with not less than 5 years experience managing money market mutual funds and with assets under management in excess of $500,000,000, or attain the highest ranking letter or numerical rating provided by not less than two of the three largest NRSROs. No more than 20% of the City’s portfolio may be invested in money market funds.
Local Government Investment Pools (LGIPs): Shares of beneficial interest issued by a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in subdivisions (a) to (q), inclusive. Each share shall represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. To be eligible under this section, the joint powers authority issuing the shares shall have retained an investment adviser that meets all of the following criteria:
1) The adviser is registered or exempt from registration with the Securities and Exchange Commission.
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June 22, 2022
2) The adviser has not less than five years of experience investing in the securities and obligations authorized in subdivisions (a) to (q), inclusive. 3) The adviser has assets under management in excess of five hundred million dollars ($500,000,000).
Asset-Backed Security (ABS): Any mortgage pass-through security, collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-back certificate, consumer receivable pass-through certificate, or consumer receivable-backed bond of a maximum of five years maturity. Eligible securities shall be rated in a rating category of “AA” or its equivalent or better by an NRSRO. No more than 20% of the City's portfolio may be invested in this type of security.
Supranational: United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC), or Inter-American Development Bank (IADB), with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated in a rating category of “AA” or its equivalent or better by a NRSRO. No more than 30% of the City’s portfolio may be invested in this security type.
Any other permissible investments outlined within Section 53601 may be purchased from time to time.
Notwithstanding any other provision of law, moneys held by a trustee or fiscal agent and pledged to the payment or security of bonds or other indebtedness, or obligations under a lease, installment sale, or other agreement of the City, or certificates of participation in those bonds, indebtedness, or lease installment sale, or other agreements, may be invested in accordance with the statutory provision governing the issuance of those bonds, indebtedness, or lease installment sale, or other agreement or to the extent not inconsistent therewith or if there are no specific statutory provisions, in accordance with the ordinance, resolution, indenture, or agreement of the local agency providing for the issuance. This includes investing bond proceeds in guaranteed investment contracts with United States financial institutions rated in a rating category of “AA,” or equivalent, or better by a NRSRO.
9.0 PROHIBITED INVESTMENTS:
Any security type or structure not specifically approved by this policy is hereby specifically prohibited. Security types which are thereby prohibited include, but are not limited to, inverse floaters, derivatives, range notes, interest only strips that are derived from a pool of mortgages, or in any investment that could result in zero interest accrual if held to maturity, except as authorized by Government Code Section 53601.6
10.0 COLLATERALIZATION:
Item 12.
City of Coachella
Statement of Investment Policy
June 22, 2022
Collateral is required for investments in Non-Negotiable Certificates of Deposit and Demand Deposits. Investments in excess of federal deposit insurance limits must be collateralized at 105% to 150% depending on the specific security pledged as collateral in accordance with GCS 53630 et seq. The collateral pool is administered by the State, and is composed of a wide variety of government securities, including those indicated above, as well as promissory notes secured by first mortgages on improved residential property located in the state and letters of credit issued by the Federal Home Loan Bank of San Francisco.
11.0 SAFEKEEPING AND CUSTODY:
To protect against fraud or embezzlement or losses caused by collapse of an individual securities dealer, all deliverable securities owned by the City shall be held in safekeeping by a third party bank trust department, acting as agent for the City under the terms of a custody agreement or professional services agreement (PSA). All trades executed by a dealer will settle delivery vs. payment (DVP) through the City’s safekeeping agent.
Securities held in custody for the City shall be verified on an annual basis by the City’s independent auditor.
12.0 DIVERSIFICATION:
It is the City’s policy to minimize portfolio risk by diversifying maturity, sector and class allocation. Default risk shall be minimized by investing in an assortment of permitted investments as outlined in Section 8.0. To minimize overall portfolio risk, the following not-to-exceed diversification goals shall guide the City’s operating fund portfolio, based upon the portfolio structure at the time of purchase.
Investment Type Not-to-Exceed Limit Other Restrictions
Local Agency Investment
Fund (LAIF)
$75 million Established by the State Treasurer
U.S. Treasury No Limit None
Federal Agency No Limit Maximum of 40% per issuer
State of California
Obligations
No Limit No more than 5% per issuer
Rated in a rating category of “A”
or its equivalent or higher by a
NRSRO for maturities in excess
of one year
Rated in a rating category “A-1”
or its equivalent or higher by a
NRSRO for maturities under one
year
Obligations of the Other 49 No Limit No more than 5% per issuer
Item 12.
City of Coachella
Statement of Investment Policy
June 22, 2022
Investment Type Not-to-Exceed Limit Other Restrictions
States Rated in a rating category of “A”
or its equivalent or higher by a
NRSRO for maturities in excess
of one year
Rated in a rating category of “A1” or its equivalent or higher by a NRSRO for maturities under one
year
Obligations of Local
Agencies in California
No Limit No more than 5% per issuer
Rated in a rating category of “A”
or its equivalent or higher by a
NRSRO for maturities in excess
of one year
Rated in a rating category of “A1” or its equivalent or higher by a NRSRO for maturities under one
year
County Pool $10 million None
Bankers’ Acceptances 40% No more than 5% per issuer
regardless of security type
Maximum maturity of 180 days
Must be rated in highest category
by a NRSRO
Commercial Paper 25% No more than 5% per issuer
regardless of security type
Maximum maturity of 270 days
Must be rated in highest category
by a NRSRO
Negotiable CDs 30% No more than 5% per issuer
regardless of security type
Rated in a rating category of “A”
or its equivalent or higher by a
NRSRO for maturities in excess
of one year
Rated in a rating category of “A1” or its equivalent or higher by a
Item 12.
City of Coachella
Statement of Investment Policy
June 22, 2022
Investment Type Not-to-Exceed Limit Other Restrictions
NRSRO for maturities under one
year
Non-Negotiable CDs No Limit See Section 9.0 for collateral requirements
Medium Term Corporate
Notes
30% No more than 5% per issuer
regardless of security type
Maximum maturity of five years
Minimum credit rating of “A” or
its equivalent by a NRSRO
Demand Deposits No Limit See Section 9.0 for collateral requirements
Money Market Funds 20% See Section 8.0 for advisor
requirements or the Fund must
have the highest rating by two
NRSRO
Local Government
Investment Pools (LGIPs)
No Limit See Section 8.0 for advisor
requirements
Asset-Backed Securities
(ABS)
20% No more than 5% per issuer
Rated in a rating category of
“AA” (Issue) or higher by a
NRSRO
Supranational 30% Rated in a rating category of
“AA” or its equivalent or higher
by a NRSRO
13.0 MAXIMUM MATURITIES:
The average dollar weighted maturity of a portfolio may not exceed 3 years. No investment shall be made in an investment authorized by this Policy (and that GCS 53601 does not specific a maximum maturity) that has a term remaining to maturity in excess of 5 years from date of purchase. Maturities shall be staggered to minimize liquidity risk and to enhance the stability of incoming cash flows. At least 10% of the portfolio shall be invested in instruments, which can be liquidated on one day’s notice.
Bond reserve funds may be invested in securities exceeding 5 years if the maturities of such investments are made to coincide as nearly as possible with the expected use of the funds.
Item 12.
City of Coachella
Statement of Investment Policy
June 22, 2022
14.0 INTERNAL CONTROL:
The City Treasurer or Designee shall establish sufficient internal controls to ensure compliance with all applicable federal, state and local regulations. These internal controls will be incorporated into an annual process of independent review by the City’s external auditor. This will provide a review of the internal controls by assuring compliance with policies and procedures.
15.0 INTEREST EARNINGS:
All moneys earned and collected from investments authorized in this policy shall be allocated monthly to various fund accounts based on the cash balance in each fund as a percentage of the entire pooled portfolio. Interest earnings on bond proceeds, bond reserves or other restricted investments held by trustees shall be allocated directly to the appropriate fund and not be part of the pooled allocation.
16.0 PERFORMANCE STANDARDS:
The City’s policy is to achieve a market rate of return on public funds while minimizing risks and preserving capital. In evaluating the performance of the City’s portfolio in complying with this policy, the City shall establish an appropriate performance benchmark and compare the total return of its portfolio to the total return of the benchmark.
17.0 REPORTING:
The City Treasurer or Designee shall provide to the City Council a monthly investment report, which provides a clear picture of the status of the current investment portfolio. Based on GCS 53646, the report shall include, at a minimum, the following information for each type of investment held in the City’s investment portfolio: the issuer, date of purchase, date of maturity, amount of investment, current market value, yield on investment, income generated from investments, dollar amount invested on all securities, investments and moneys held by the local agency, and shall additionally include a description of any of the local agency’s funds, investments, or programs, and a description of unusual investment activity or developments during the month for which the report is prepared. Based on GCS 53607, the report shall also include a listing of investment transactions. With respect to all securities held by the local agency, and under management of any outside party that is not also a local agency or the State of California Local Agency Investment Fund, the report shall also include a current market value as of the date of the report and shall include the source of this same valuation.
The report shall state compliance of the portfolio to the statement of investment policy, or manner in which the portfolio is not in compliance and include a statement denoting the ability of the City to meet its expenditure requirements for the next six months, or provide an explanation as to why sufficient money shall, or may, not be available.
Item 12.
City of Coachella
Statement of Investment Policy
June 22, 2022
The City Treasurer or Designee may supply to the City Council the most recent statement or statements received by the local agency from the Local Agency Investment Fund (LAIF), County Investment Pools, or Federal Deposit Insurance Corporation-insured accounts in a bank or savings and loan association.
The City Treasurer or Designee shall prepare and deliver such a report each month to the Mayor and each City Council member no later than 30 days after the close of the month for which each report is prepared.
In the event that an investment advisor is retained by the City, the investment advisor shall prepare and deliver a report for each month’s investment activity as required herein to the City in such time as to allow compliance with the delivery times for each report required by this policy.
The City Council may relieve the City Treasurer of his or her duties under this policy in the event of any failure to comply with the reporting requirements of this policy.
18.0 INVESTMENT POLICY ADOPTION:
The City’s investment policy shall be adopted annually by the City Council. The policy shall be reviewed annually by the City Treasurer and/or Designee with any and all modifications made thereto approved by the City Council at a public meeting.
Item 12.
May 10, 2022
Memorandum
To: Nathan Statham, CPA, MBA, Finance Director
City of Coachella
From: Sarah Meacham, Managing Director
Richard Babbe, CCM, Senior Managing Consultant
PFM Asset Management LLC
RE: 2022 Investment Policy Review
At your request, we reviewed the City of Coachella’s (the “City”) Investment Policy (the “Policy”), as part of the City’s annual review process. As written, the Policy is in compliance with the applicable California Government Code (the “Code”) sections regulating the investment of public funds.
Furthermore, there have been no changes to the relevant Code sections, effective January 1, 2022, that would require any changes to the City’s Policy. As a result, we are not recommending any changes at this time.
Please contact us if you have any questions or if you would like to set up a time to discuss.
Item 12.
RESOLUTION NO. 2022-45
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COACHELLA, CALIFORNIA TO AMEND AND REESTABLISH THE
INVESTMENT POLICY ORIGINALLY ADOPTED JULY 9, 2003 AND
AMENDED BY THE CITY COUNCIL FOR FISCAL YEAR 2022-2023
WHEREAS, Government Code Section 53601 of the State of California authorizes the legal bodies of local agencies to invest surplus money which is not required for the immediate necessities of the local agencies in accordance with the rules set forth in the section; and WHEREAS, Government Code Section 53607 authorizes the local legislative body to delegate to the Treasurer of the local agency, the authority to invest or reinvest funds of the local agency, or to sell or exchange securities so purchased; and WHEREAS, said Section 53607 requires that once the Treasurer of the local agency is delegated that authority, he thereafter assumes full responsibility for such transactions until such time as the delegated authority is revoked; and
WHEREAS, said Section 53607 requires the Treasurer of the local Agency to make a monthly report of such transactions to the legislative body; and WHEREAS, said Section 53607 requires an annual ratification of the delegation of authority of the legislative body to the Treasurer; and WHEREAS, Government Code Section 53646 (2) requires that the Treasurer shall annually render to the City Council and any oversight committee a Statement of Investment Policy and any change in the policy, which the City Council shall consider at a public meeting; and WHEREAS, it is in the best interest of the City of Coachella to have any surplus or idle City funds invested so as to provide additional income to the City of Coachella.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF COACHELLA HEREBY RESOLVES AS FOLLOWS:
SECTION 1 - That the City Treasurer, or their authorized designee(s), of the City of Coachella is hereby delegated the authority to invest or reinvest surplus funds of the City of Coachella, or to sell, or exchange securities so purchased.
SECTION 2 - The City Treasurer, or their authorized designee(s), will assume full responsibility for such transactions until such time as the aforementioned delegated authority is revoked, and that the City Treasurer will make a monthly report of such transactions to the City Council of the City of Coachella,
SECTION 3 - The City Treasurer shall render to the City Council a Statement of Investment Policy in the first quarter of each calendar year. Any changes to said policy shall be
Item 12.
Resolution No. 2022-45
considered by the City Council at such a public regular meeting.
SECTION 4 - The Statement of Investment Policy, attached hereto and incorporated herewith, is adopted as the Statement of Investment Policy of the City of Coachella for fiscal year 2022-2023.
SECTION 5 - The City Treasurer shall comply with the Statement of Investment Policy of the City of Coachella adopted by this Resolution.
SECTION 6 - The City Treasurer shall report to the City Council, the City Manager and the City’s Auditor as required by the Statement of Investment Policy and all applicable laws.
PASSED, APPROVED and ADOPTED, this 8
th day of June 2022.
___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney
Item 12.
Resolution No. 2022-45
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF COACHELLA )
I HEREBY CERTIFY that the foregoing Resolution No. 2022-45 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on this 8 th day of June
2022, by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 12.
RESOLUTION NO. WA-2022-03
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COACHELLA WATER AUTHORITY, COACHELLA, CALIFORNIA TO
AMEND AND REESTABLISH THE INVESTMENT POLICY
ORIGINALLY ADOPTED JULY 9, 2003 AND AMENDED BY THE
AUTHORITY BOARD FOR FISCAL YEAR 2022-2023
WHEREAS, the Board of Directors of the Coachella Water Authority (hereafter “BOARD” and “AUTHORITY” respectively) wants to be in compliance with State law; and WHEREAS, Government Code Section 53601 of the State of California authorizes the legal bodies of local agencies to invest surplus money which is not required for the immediate necessities of the local agencies in accordance with the rules set forth in the section; and WHEREAS, Government Code Section 53607 authorizes the local legislative body to delegate to the Treasurer of the local agency, the authority to invest or reinvest funds of the local agency, or to sell or exchange securities so purchased; and WHEREAS, said Section 53607 requires that once the Treasurer of the local agency is delegated that authority, he thereafter assumes full responsibility for such transactions until such time as the delegated authority is revoked; and
WHEREAS, said Section 53607 requires the Treasurer of the local Agency to make a monthly report of such transactions to the legislative body; and WHEREAS, said Section 53607 requires an annual ratification of the delegation of authority of the legislative body to the Treasurer; and WHEREAS, Government Code Section 53646 (2) requires that the Treasurer shall annually render to the BOARD and any oversight committee a Statement of Investment Policy and any change in the policy, which the BOARD shall consider at a public meeting; and WHEREAS, it is in the best interest of the AUTHORITY to have any surplus or idle AUTHORITY funds invested so as to provide additional income to the AUTHORITY.
NOW THEREFORE, THE BOARD OF DIRECTORS OF THE COACHELLA
WATER AUTHORITY HEREBY RESOLVES AS FOLLOWS:
SECTION 1 - That the AUTHORITY Treasurer, or their authorized designee(s), is hereby delegated the authority to invest or reinvest surplus funds of the AUTHORITY, or to sell, or exchange securities so purchased.
SECTION 2 - The AUTHORITY Treasurer, or their authorized designee(s), will assume full responsibility for such transactions until such time as the aforementioned delegated authority is revoked, and that the AUTHORITY Treasurer will make a monthly report of such transactions
Item 12.
Resolution No. WA-2022-03
to the BOARD of the AUTHORITY.
SECTION 3 - The AUTHORITY Treasurer shall render to the BOARD a Statement of Investment Policy in the first quarter of each calendar year. Any changes to said policy shall be considered by the BOARD at such a regular public meeting.
SECTION 4 - The Statement of Investment Policy, attached hereto and incorporated herewith, is adopted as the Statement of Investment Policy of the AUTHORITY for fiscal year 2022-2023.
SECTION 5 - The AUTHORITY Treasurer shall comply with the Statement of Investment Policy of the AUTHORITY adopted by this Resolution.
SECTION 6 - The AUTHORITY Treasurer shall report to the BOARD, the Executive Director and the AUTHORITY’S Auditor as required by the Statement of Investment Policy and all applicable laws.
PASSED, APPROVED and ADOPTED this 8
th day of June 2022.
___________________________________
Steven A Hernandez
President
ATTEST:
___________________________________
Angela M. Zepeda
Secretary
APPROVED AS TO FORM:
___________________________________
Carlos Campos
Authority Attorney
Item 12.
Resolution No. WA-2022-03
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF COACHELLA )
I HEREBY CEERTIFY that the foregoing Resolution No. WA-2022-03 was duly adopted by the Board of Directors of the Coachella Water Authority at a regular meeting thereof held on the 8
th day of June 2022, by the following vote of the Board:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 12.
RESOLUTION NO. SD-2022-01
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COACHELLA SANITARY DISTRICT, COACHELLA, CALIFORNIA TO
AMEND AND REESTABLISH THE INVESTMENT POLICY
ORIGINALLY ADOPTED JULY 9, 2003 AND AMENDED BY THE
AUTHORITY BOARD FOR FISCAL YEAR 2022-2023
WHEREAS, the Board of Directors of the Coachella Sanitary District (hereafter “BOARD” and “DISTRICT” respectively) want to comply with State law; and WHEREAS, Government Code Section 53601 of the State of California authorizes the legal bodies of local agencies to invest surplus money which is not required for the immediate necessities of the local agencies in accordance with the rules set forth in the section; and WHEREAS, Government Code Section 53607 authorizes the local legislative body to delegate to the Treasurer of the local agency, the authority to invest or reinvest funds of the local agency, or to sell or exchange securities so purchased; and WHEREAS, said Section 53607 requires that once the Treasurer of the local agency is delegated that authority, he thereafter assumes full responsibility for such transactions until such time as the delegated authority is revoked; and
WHEREAS, said Section 53607 requires the Treasurer of the local Agency to make a monthly report of such transactions to the legislative body; and WHEREAS, said Section 53607 requires an annual ratification of the delegation of authority of the legislative body to the Treasurer; and WHEREAS, Government Code Section 53646 (2) requires that the Treasurer shall annually render to the BOARD and any oversight committee a Statement of Investment Policy and any change in the policy, which the BOARD shall consider at a public meeting; and WHEREAS, it is in the best interest of the DISTRICT to have any surplus or idle DISTRICT funds invested so as to provide additional income to the DISTRICT.
NOW THEREFORE, THE BOARD OF DIRECTORS OF THE COACHELLA SANITARY DISTRICT HEREBY RESOLVES AS FOLLOWS:
SECTION 1 - That the DISTRICT Treasurer, or their authorized designee(s), is hereby delegated the authority to invest or reinvest surplus funds of the DISTRICT, or to sell, or exchange securities so purchased.
SECTION 2 - The DISTRICT Treasurer, or their authorized designee(s), will assume full responsibility for such transactions until such time as the aforementioned delegated authority is revoked, and that the DISTRICT Treasurer will make a monthly report of such transactions to the
Item 12.
Resolution No. SD-2022-01
BOARD of the DISTRICT.
SECTION 3 - The DISTRICT Treasurer shall render to the BOARD a Statement of Investment Policy in the first quarter of each calendar year. Any changes to said policy shall be considered by the BOARD at such a regular public meeting.
SECTION 4 - The Statement of Investment Policy, attached hereto and incorporated herewith, is adopted as the Statement of Investment Policy of the DISTRICT for fiscal year 2022-
23. SECTION 5 - The DISTRICT Treasurer shall comply with the Statement of Investment Policy of the DISTRICT adopted by this Resolution.
SECTION 6 - The DISTRICT Treasurer shall report to the BOARD, the DISTRICT Manager and the DISTRICT’S Auditor as required by the Statement of Investment Policy and all applicable laws.
PASSED, APPROVED and ADOPTED this 8
th day of June 2022.
___________________________________
Steven A. Hernandez
President
ATTEST:
___________________________________
Angela M. Zepeda
Secretary
APPROVED AS TO FORM
___________________________________
Carlos Campos
City Attorney
Item 12.
Resolution No. SD-2022-01
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF COACHELLA )
I HEREBY CERTIFY that the foregoing Resolution No. SD-2022-01 was duly adopted by the Board of Directors of the Coachella Sanitary District at a regular meeting thereof, held on the 8
th day of June 2022, by the following vote of the Board:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 12.
RESOLUTION NO. FD-2022-01
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COACHELLA FIRE PROTECTION DISTRICT, COACHELLA,
CALIFORNIA TO AMEND AND REESTABLISH THE INVESTMENT
POLICY ORIGINALLY ADOPTED JULY 9, 2003 AND AMENDED BY
THE DISTRICT BOARD OF DIRECTORS FOR FISCAL YEAR 2022-2023 WHEREAS, the Board of Directors of the Coachella Fire Protection District (hereafter “BOARD” and “DISTRICT” respectively) wants to be in compliance with State law; and WHEREAS, Government Code Section 53601 of the State of California authorizes the legal bodies of local agencies to invest surplus money which is not required for the immediate necessities of the local agencies in accordance with the rules set forth in the section; and WHEREAS, Government Code Section 53607 authorizes the local legislative body to delegate to the Treasurer of the local agency, the authority to invest or reinvest funds of the local agency, or to sell or exchange securities so purchased; and WHEREAS, said Section 53607 requires that once the Treasurer of the local agency is delegated that authority, he thereafter assumes full responsibility for such transactions until such time as the delegated authority is revoked; and
WHEREAS, said Section 53607 requires the Treasurer of the local Agency to make a monthly report of such transactions to the legislative body; and WHEREAS, said Section 53607 requires an annual ratification of the delegation of authority of the legislative body to the Treasurer; and WHEREAS, Government Code Section 53646 (2) requires that the Treasurer shall annually render to the BOARD and any oversight committee a Statement of Investment Policy and any change in the policy, which the BOARD shall consider at a public meeting; and WHEREAS, it is in the best interest of the DISTRICT to have any surplus or idle DISTRICT funds invested so as to provide additional income to the DISTRICT.
NOW THEREFORE, THE BOARD OF DIRECTORS OF THE COACHELLA
FIRE PROTECTION DISTRICT HEREBY RESOLVES AS FOLLOWS:
SECTION 1 - That the DISTRICT Treasurer, or their authorized designee(s), is hereby delegated the authority to invest or reinvest surplus funds of the DISTRICT, or to sell, or exchange securities so purchased.
SECTION 2 - The DISTRICT Treasurer, or their authorized designee(s), will assume full responsibility for such transactions until such time as the aforementioned delegated authority is revoked, and that the DISTRICT Treasurer will make a monthly report of such transactions to the
Item 12.
Resolution No. FD-2022-01
BOARD of the DISTRICT.
SECTION 3 - The DISTRICT Treasurer shall render to the BOARD a Statement of Investment Policy in the first quarter of each calendar year. Any changes to said policy shall be considered by the BOARD at such a regular public meeting.
SECTION 4 - The Statement of Investment Policy, attached hereto and incorporated herewith, is adopted as the Statement of Investment Policy of the DISTRICT for fiscal year 2022- 2023.
SECTION 5 - The DISTRICT Treasurer shall comply with the Statement of Investment Policy of the DISTRICT adopted by this Resolution.
SECTION 6 - The DISTRICT Treasurer shall report to the BOARD, the DISTRICT Manager and the DISTRICT’S Auditor as required by the Statement of Investment Policy and all applicable laws.
PASSED, APPROVED and ADOPTED this 8
th day of June 2022.
___________________________________
Steven A Hernandez
Chairman
ATTEST:
___________________________________
Angela M. Zepeda
Secretary
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney
Item 12.
Resolution No. FD-2022-01
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF COACHELLA )
I HEREBY CERTIFY that the foregoing Resolution No. FD-2022-01 was adopted by the Board of Directors of the Coachella Fire Protection District at a regular meeting thereof, held on the 8
th day of June 2022, by the following vote of the Board:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 12.
RESOLUTION NO. CBL-2022-01
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS
CABLE CHANNEL CORPORATION, COACHELLA, CALIFORNIA TO
AMEND AND REESTABLISH THE INVESTMENT POLICY
ORIGINALLY ADOPTED JULY 9, 2003 AND AMENDED BY THE
CORPORATION BOARD FOR FISCAL YEAR 2022-2023.
WHEREAS, The Coachella Educational and Governmental Access Cable Channel Corporation (hereafter “CORPORATION”) wants to be in compliance with State law; and WHEREAS, Government Code Section 53601 of the State of California authorizes the legal bodies of local agencies to invest surplus money which is not required for the immediate necessities of the local agencies in accordance with the rules set forth in the section; and WHEREAS, Government Code Section 53607 authorizes the local legislative body to delegate to the Treasurer of the local agency, the authority to invest or reinvest funds of the local agency, or to sell or exchange securities so purchased; and WHEREAS, said Section 53607 requires that once the Treasurer of the local agency is delegated that authority, he thereafter assumes full responsibility for such transactions until such time as the delegated authority is revoked; and
WHEREAS, said Section 53607 requires the Treasurer of the local Agency to make a monthly report of such transactions to the legislative body; and WHEREAS, said Section 53607 requires an annual ratification of the delegation of authority of the legislative body to the Treasurer; and WHEREAS, Government Code Section 53646 (2) requires that the Treasurer shall annually render to the CORPORATION and any oversight committee, a Statement of Investment Policy and any change in the policy, which the CORPORATION shall consider at a public meeting; and
WHEREAS, it is in the best interest of the Coachella Educational and Governmental Access Cable Channel Corporation to have any surplus or idle CORPORATION funds invested so as to provide additional income to the CORPORATION.
NOW THEREFORE, THE COACHELLA EDUCATIONAL AND
GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION HEREBY
RESOLVES AS FOLLOWS:
SECTION 1 - That the CORPORATION Treasurer, or their authorized designee(s), is hereby delegated the authority to invest or reinvest surplus funds of the CORPORATION, or to sell, or exchange securities so purchased.
Item 12.
Resolution No. CBL-2022-01
SECTION 2 - The CORPORATION Treasurer, or their authorized designee(s), will assume full responsibility for such transactions until such time as the aforementioned delegated authority is revoked, and that the CORPORATION Treasurer will make a monthly report of such transactions to the Coachella Educational and Governmental Access Cable Channel Corporation SECTION 3 - The CORPORATION Treasurer shall render to the CORPORATION a Statement of Investment Policy in the first quarter of each calendar year. Any changes to said policy shall be considered by the CORPORATION at such a public meeting.
SECTION 4 - The Statement of Investment Policy, attached hereto and incorporated herewith, is adopted as the Statement of Investment Policy of the Coachella Educational and Governmental Access Cable Channel Corporation for fiscal year 2022-2023.
SECTION 5 - The CORPORATION Treasurer shall comply with the Statement of Investment Policy of the CORPORATION adopted by this Resolution.
SECTION 6 - The CORPORATION Treasurer shall report to the CORPORATION, the CORPORATION Manager and the CORPORATION’S Auditor as required by the Statement of Investment Policy and all applicable laws.
PASSED, APPROVED and ADOPTED this 8
th day of June 2022.
_______________________
Steven A. Hernandez
President
ATTEST:
______________________
Angela M. Zepeda
Secretary
APPROVED AS TO FORM:
_______________________
Carlos Campos
Attorney
Item 12.
Resolution No. CBL-2022-01
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF COACHELLA )
I HEREBY CERTIFY that the foregoing Resolution No. CBL-2022-01, was adopted by the Board of Directors of the Coachella Educational and Governmental Access Cable Channel Corporation at a regular meeting thereof, held on the 8 th day of June 2022, by the following roll
call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 12.
STAFF REPORT
6/8/2022
TO: Honorable Mayor and City Council Members
FROM: Nathan Statham, Finance Director
SUBJECT: Establish the Appropriations Limits for Fiscal Year 2022-23 SPECIFICS: a) Adopt Resolution No. 2022-46, establishing the appropriations limit for the City of Coachella for fiscal year 2022-23;
b) Adopt Resolution No. SD-2022-02, establishing the appropriations limit for the Coachella Sanitary District for fiscal year 2022-23; c) Adopt Resolution No. FD-2022-02, establishing the appropriations limit for the Coachella Fire Protection District for fiscal year 2022-23 STAFF RECOMMENDATION:
a) Adopt Resolution No. 2022-46, establishing the appropriations limit for the City of Coachella for fiscal year 2022-23;
b) Adopt Resolution No. SD-2022-02, establishing the appropriations limit for the Coachella Sanitary District for fiscal year 2022-23;
c) Adopt Resolution No. FD-2022-02; establishing the appropriations limit for the Coachella Fire Protection District for fiscal year 2022-23.
BACKGROUND:
In conjunction with the fiscal year budget, each year the City of Coachella, Coachella Sanitary District and Coachella Fire Protection District are required to establish their appropriations limit by resolution. For fiscal year 2021-22 the appropriations limits were as follows:
City of Coachella - $46,945,072 (increase of $2,840,344) Coachella Sanitary District - 7,668,853 (increase of $463,993) Coachella Fire Protection District – 4,145,165 (increase of $250,797) The formula used to adjust the limit for fiscal year 2022-23 is the change in the California Per Capita Personal Income (7.55%) multiplied by the Riverside County population growth factor (0.42%) as published by the California Department of Finance. For the 2022-23 fiscal year the calculation results in an increase factor of 1.0800. Multiplying the 2020-21 appropriation limits by the increase factor increases the appropriations limit for the 2022-23 fiscal year to the following:
Item 13.
City of Coachella - $50,700,678 (increase of $3,755,606) Coachella Sanitary District – 8,282,361 (increase of $613,508) Coachella Fire Protection District – 4,476,778 (increase of $313,613) FISCAL IMPACT:
There is no fiscal impact at this time.
Item 13.
RESOLUTION NO. 2022-46
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COACHELLA CALIFORNIA, ESTABLISHING THE APPROPRIATIONS
LIMIT FOR FISCAL YEAR 2022-23 FOR THE CITY OF COACHELLA,
CALIFORNIA IN ACCORDANCE WITH THE PROVISIONS OF
DIVISION 9 OF TITLE 1 OF THE CALIFORNIA GOVERNMENT CODE WHEREAS, Article XIIIB of the Constitution of the State of California as proposed by the Initiative Measure approved by the people at the special statewide election held November 6, 1979, provides that the total annual appropriations subject to limitation of each local government shall not exceed the appropriations limit of such entity for the prior year adjusted for changes in the cost of living and population except as otherwise specifically provided for in said Article; and WHEREAS, the State Legislature added Division 9 (commencing with Section 7900) to Title 1 of the Government Code of the State of California to implement Article XIIIB of the California Constitution; and
WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIIIB at a regularly scheduled meeting or a noticed special meeting and that fifteen days prior to such meeting, documentation used in the determination of the appropriations limit shall be available to the public; and WHEREAS, Section 7902 (a) of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the 2022-23 fiscal year; and WHEREAS, the CITY COUNCIL of the City of Coachella wishes to establish the appropriations limit for the fiscal year 2022-23 for the City of Coachella.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Coachella, California, as follows:
Section 1. That it hereby found and determined that the documentation used in the determination of the appropriations limit for the City of Coachella for the fiscal year 2022-23 was available to the public from the Finance Department of the City of Coachella at least fifteen days prior to this date.
Section 2. That the appropriations limit for the City of Coachella fiscal year 2022-23, as established in accordance with Section 7902 (a) of the California Government Code, is $50,700,678.
Section 3. That the City Council of the City of Coachella has elected to utilize the California Per Capita Income and the Riverside County population growth factor in determining the appropriations limit for fiscal year 2022-23.
Item 13.
Resolution No. 2022-46
PASSED, APPROVED and ADOPTED this 8
th day of June 2022.
___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney
Item 13.
Resolution No. 2022-46
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2022-46 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 8 th day of June
2022, by the following vote of Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 13.
RESOLUTION NO. SD-2022-02
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COACHELLA SANITARY DISTRICT, ESTABLISHING THE
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022-23 FOR THE
COACHELLA SANITARY DISTRICT IN ACCORDANCE WITH THE
PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE CALIFORNIA
GOVERNMENT CODE
WHEREAS, Article XIIIB of the Constitution of the State of California as proposed by the Initiative Measure approved by the people at the special statewide election held November 6, 1979, provides that the total annual appropriations subject to limitation of each local government shall not exceed the appropriations limit of such entity for the prior year adjusted for changes in the cost of living and population except as otherwise specifically provided for in said Article; and WHEREAS, the State Legislature added Division 9 (commencing with Section 7900) to Title 1 of the Government Code of the State of California to implement Article XIIIB of the California Constitution; and
WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIIIB at a regularly scheduled meeting or a noticed special meeting and that fifteen days prior to such meeting, documentation used in the determination of the appropriations limit shall be available to the public; and WHEREAS, Section 7902 (a) of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the 2022-23 fiscal year; and WHEREAS, the Board of Directors of the Coachella Sanitary District wishes to establish the appropriations limit for the fiscal year 2022-23 for the Coachella Sanitary District.
NOW, THEREFORE BE IT RESOLVED by the Board of Directors of the Coachella Sanitary District, as follows:
Section 1. That it hereby found and determined that the documentation used in the determination of the appropriations limit for the Coachella Sanitary District for the fiscal year 2022-23 was available to the public from the Finance Department of the City of Coachella at least fifteen days prior to this date.
Section 2. That the appropriations limit for the Coachella Sanitary District for fiscal year 2022-23, as established in accordance with Section 7902 (a) of the California Government Code, is $8,282,361.
Section 3. That the Board of Directors of the Coachella Sanitary District has elected to utilize the California Per Capita Income and the Riverside County population growth factor in determining the appropriations limit for fiscal year 2022-23
Item 13.
Resolution No. SD-2022-02
PASSED, APPROVED and ADOPTED this 8
th day of June 2022.
___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney
Item 13.
Resolution No. SD-2022-02
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. SD-2022-02 was duly adopted by the Board of Directors of the Coachella Sanitary District at a regular meeting thereof, held on the 8
th day of June 2022, by the following vote of Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 13.
RESOLUTION NO. FD-2022-02
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COACHELLA FIRE PROTECTION DISTRICT, ESTABLISHING THE
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022-23 FOR THE
COACHELLA FIRE PROTECTION DISTRICT IN ACCORDANCE WITH
THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE CALIFORNIA
GOVERNMENT CODE
WHEREAS, Article XIIIB of the Constitution of the State of California as proposed by the Initiative Measure approved by the people at the special statewide election held November 6, 1979, provides that the total annual appropriations subject to limitation of each local government shall not exceed the appropriations limit of such entity for the prior year adjusted for changes in the cost of living and population except as otherwise specifically provided for in said Article; and WHEREAS, the State Legislature added Division 9 (commencing with Section 7900) to Title 1 of the Government Code of the State of California to implement Article XIIIB of the California Constitution; and
WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIIIB at a regularly scheduled meeting or a noticed special meeting and that fifteen days prior to such meeting, documentation used in the determination of the appropriations limit shall be available to the public; and WHEREAS, Section 7902 (a) of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the 2022-23 fiscal year; and WHEREAS, the Board of Directors of the Coachella Fire Protection District wishes to establish the appropriations limit for the fiscal year 2022-23 for the Coachella Fire Protection District.
NOW, THEREFORE BE IT RESOLVED by the Board of Directors of the Coachella Fire Protection District, as follows:
Section 1. That it hereby found and determined that the documentation used in the determination of the appropriations limit for the Coachella Fire Protection District for the fiscal year 2022-23 was available to the public from the Finance Department of the City of Coachella at least fifteen days prior to this date.
Section 2. That the appropriations limit for the Coachella Fire Protection District for fiscal year 2022-23, as established in accordance with Section 7902 (a) of the California Government Code, is $4,476,778.
Item 13.
Resolution No. FD-2022-02
Section 3. That the Board of Directors of the Coachella Fire Protection District has elected to utilize the California Per Capita Income and the Riverside County population growth factor in determining the appropriations limit for fiscal year 2022-23.
PASSED, APPROVED and ADOPTED this 8
th day of June 2022.
___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney
Item 13.
Resolution No. FD-2022-02
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. FD-2020-02 was duly adopted by the Board of Directors of the Coachella Fire Protection District at a regular meeting thereof, held on the 8
th day of June 2022, by the following vote of Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 13.
STAFF REPORT
6/8/2022
TO: Honorable Mayor and City Council Members
FROM: Nathan Statham, Finance Director
SUBJECT: Resolution No. 2022-55 Approving the Creation and Funding of a Full-Time Customer Service Supervisor Position
STAFF RECOMMENDATION:
Approve Resolution No. 2022-55 defunding a current open Accounting Technician position in the Finance Department and creating a Customer Service Supervisor position with a salary scale at Grade 34.
BACKGROUND:
Due to the resignation of a customer service Accounting Technician in March of this year, staff has evaluated the needs of the department and is recommending that the vacant position be filled as a Customer Service Supervisor rather than an Accounting Technician. The Customer Service Supervisor is a mid-management classification that manages customer service staff in the Finance Department. Under current customer service configurations, this position would oversee customer service staff at the Corporate Yard and Civic Center (4 positions).
DISCUSSION/ANALYSIS:
After evaluating the job duties performed by the Accounting Technician and the required skill set of candidates recruited under an Accounting Technician classification, it was determined that recruitment under a more supervisor specific and customer service oriented position would be more optimal and cost effective to the City. Specific skills identified were the preparation, maintenance, and processing of customer accounts, payments and billing procedures. Oversight and recommendations for policies and procedures for customer service and related activities for utility accounts, citations, special event and other fee collections, general cashiering functions and other customer related activities as assigned. These activities are not specified in the skill requirements for an Accounting Technician. The focus of the new position would be supervision rather than specific task performance. The creation of a Customer Service Supervisor position represents the most optimal recruitment given the needs of the Finance Department.
Due to the responsibility and oversight correspondent to the Customer Service Supervisor position, staff is requesting that the pay grade for the Customer Service Supervisor be added to the existing Salary Schedule, with a Pay Grade of $80,643.62 to $98,016.98 annually.
Item 14.
FISCAL IMPACT:
The existing salary pay grade for the Accounting Technician (salary range $56,511.00 - $68,717.38) is less than the salary range for the Customer Service Supervisor position (salary range $80,643.62 - $98,016.98). The requested funding re-allocation of the Accounting Technician to Customer Service Supervisor will add approximately $36,000 in appropriations to the salary and benefits budget of the Finance Department’s annually. This increase will be budgeted in the general fund (101) but will be recovered from water (178) and sanitary (361) funds through overhead allocations. This increase has been included in the draft budget for 2022-23. There are not expected to be any fiscal impacts to the current year budget since the Accounting Technician position has been vacant since the beginning of March. Savings from the vacancy period will offset any salary increase costs in the current fiscal year.
ALTERNATIVES:
1. Approve staff’s recommendation to approve Resolution No. 2021-55 approving the creation of and funding for a full-time Customer Service Supervisor.
2. Maintain the current vacancy in this position and complete the related tasks through the use of temp workers and acting pay to current staff.
ATTACHMENTS
Resolution 2022-55
Customer Service Supervisor Description
Item 14.
RESOLUTION NO. 2022-55
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COACHELLA, CALIFORNIA, APPROVING THE CREATION AND
FUNDING FOR A FULL-TIME CUSTOMER SERVICE SUPERVISOR
POSITION
WHEREAS, the City has a budgeted but unfilled Accounting Technician position.
WHEREAS, the Finance Department has determined that it is more consistent with department needs to recruit for and fill a Customer Service Supervisor position to fulfill the duties previously assigned to the Accounting Technician.
WHEREAS, the Customer Service Supervisor position falls under the Confidential MidManagement employee group and would report to the Finance Director or designee. This position would be added to the existing Salary Schedule, with a Pay Grade of $80,643.89 to $98,016.98 annually which is the same pay grade as other supervisors in the unit.
NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED by the City Council of the City of Coachella, as follows:
Section 1. Incorporation of Recitals. The City Council hereby finds and determines that the foregoing Recitals of this Resolution are true and correct and hereby incorporated into this Resolution as though fully set forth herein.
Section 2. Title. Adopt Resolution No. 2022-55, a Resolution of the City Council of Coachella, California, Approving the Creation and Funding for a Full-Time Customer Service Supervisor position.
PASSED, APPROVED and ADOPTED this 8
th day of June 2022.
___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
Item 14.
Resolution No. 2022-55
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney
Item 14.
Resolution No. 2022-55
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2022-55 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 8 th day of June
2022, by the following vote of Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 14.
Civic Center
53-990 Enterprise Way
Coachella, CA 92236
Telephone: (760) 398-3502
May 2022 FLSA: EXEMPT
CUSTOMER SERVICE SUPERVISOR
DEFINITION
Under general supervision, performs complex and difficult paraprofessional duties in the preparation, maintenance, and processing of customer accounts, payments and billing procedures. Oversees and recommends policies and procedures for customer service and related activities for utility accounts, citations, special event and other fee collections, general cashiering functions and other customer service related activities as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Finance Director or designee. Exercises supervision over professional, technical, and administrative support staff as assigned.
CLASS CHARACTERISTICS
This is a mid-management classification that manages professional-level customer service activities in the Finance Department. The incumbent organizes and oversees assigned customer service functions related but not limited to utility accounts, utility billing, facility rentals, tax payments, deposit payments and processing, and cash drawer operations. This position is responsible for designing, documenting and implementing policies and procedures related to assigned tasks.
EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Plans, manages, and oversees the daily operations, and activities of assigned department functions, including preparing, monitoring, forecasting, and analyzing financial and operational information, financial and transactional processing, reporting, and record keeping. Participates in the development and implementation of goals, objectives, policies, and priorities for customer service functions.
Makes recommendations on standardizing procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities for operational improvement. Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees on performance issues; recommends discipline to the Director or designee. Works with field staff from the utilities department on an ongoing basis to facilitate meter reads, meter read error checks and scheduling of meter turn on/offs, meter checks, replacements and general follow up.
Deals with customer complaints that are elevated from customer service window staff and recommends resolutions to the Director or designee.
Item 14.
Customer Service Supervisor
Performs duties of a disaster services worker in event of an emergency. Performs related duties as assigned.
QUALIFICATIONS
Knowledge of:
Principles and practices of public utility customer account management, billing preparation and legal aspects pertaining to customer account setup, closeout, collection/lien processing for delinquent accounts and connection shutoffs.
Customer service window management including staff scheduling, waiting line efficiencies and procedural customer response.
Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures. Applicable Federal, State, and local laws, codes and regulations concerning the operation of the assigned customer service functions.
Organization and management practices as applied to the development, analysis, and evaluation of programs and operational needs of customer service functions. Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
Understanding of the creation, implementation and enforcement of standards, policies and procedures.
Ability to:
Recommend and implement goals, objectives, and practices for providing effective and efficient services.
Manage and monitor complex projects, on-time and within budget. Plan, organize, assign, review, and evaluate the work of staff; train staff in work procedures. Interpret, apply, explain, and ensure compliance with related Federal, State, and local policies, procedures, laws, and regulations.
Evaluate and develop improvements in operations, procedures, policies, or methods for customer service functions.
Prepare clear and concise reports, correspondence, policies, procedures, and other written materials. Analyze, interpret, summarize and present technical information and data in an effective manner. Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
Most importantly, provide a high level of customer service to City residents and stakeholders.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:
Item 14.
Customer Service Supervisor
Graduation from an accredited four-year college or university with major coursework in accounting, finance, business, law, hospitality, management or public administration. (Graduation from an accredited two-year college with a degree in accounting, finance, business or a related field is acceptable if accompanied by two additional years of qualifying work experience.); five (5) years of related experience (i.e., customer service involving direct interaction with the public, customer billing, citation administration, tax collection, or other experience consistent with this position); specialized experience in citation/regulatory cashiering and utility billing; and three (3) years of supervisory experience involving direct oversite of staff.
Licenses and Certifications:
Valid California class C driver’s license with satisfactory driving record and automobile insurance. Certifications in water or wastewater (any level) desirable.
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, be able to operate a motor vehicle to visit various City and meeting sites, possess adequate vision to read printed materials and a computer screen and possess sufficient hearing and speech to communicate in person, before groups, and over the telephone. This position includes sedentary activities but standing in work areas and walking between work areas will be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds.
ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Item 14.
STAFF REPORT
6/8/2022
TO: Honorable Mayor and City Council Members
FROM: Andrea J. Carranza, Deputy City Clerk
SUBJECT: Direct Staff to Conduct the Biennial Review of the City's Conflict of Interest Code (Form 700 Filers)
STAFF RECOMMENDATION:
It is recommended that the City Council direct the review of the City’s Conflict of Interest Code and the filing of a Biennial Notice with the City Clerk regarding such review, as required by the Political Reform Act.
EXECUTIVE SUMMARY:
The proposed action is pursuant to the requirements set forth in section 87306.5 of the Political Reform Act and placed upon the City Council as the City’s code-reviewing body.
BACKGROUND:
The Political Reform Act of 1974 (Government Code Sections 81000 et seq.) provides that certain municipal officials must disclose their economic interests. These officials are members of:
The City Council Planning Commission
City Manager City Attorney
City Treasurer
And any other City official who manage public investments In addition, the Act requires the City to determine which of its other officials, commission members, and employees have duties that involve potential conflicts of interests. These persons are called designated employees.
The primary effect of the code is to establish disclosure requirements for various government positions involved in the requisite level of decision-making as set forth in the Act. The Act requires each city to adopt a local conflict of interest code designating city positions not otherwise designated in the Act itself, that are involved in making or participating in the making of city decisions at all levels of city government.
Item 15.
The Act further requires that agencies, including cities, regularly review and update their codes as necessary as directed by their code-reviewing bodies or when change is necessitated by changed circumstances. (Gov. Code §§ 87306, 87306.5.)
The Act provides that no later than July 1 of each even-numbered year, code-reviewing bodies shall direct the review of all agency codes under their jurisdiction and requires that the agency head, no later than October 1, shall file a statement regarding the results of that review. The City Council is the code reviewing body for the City’s Code and on or before July 1, it must direct the biennial review of the City’s Conflict of Interest Code (“Code”). (Gov. Code § 82011(c), 87306.5) The Act also requires that the City Manager file a statement regarding the results of the review no later than October 1 of the same year. If a change in the Code is necessitated by this review, it must be submitted to the City Council for approval within ninety (90) days of the filing of the Local Agency Biennial Notice with the City Clerk. (Gov. Code § 87303, 87306.5) Following its review, it is expected that the updated Code will be presented to the City Council in December for adoption.
FISCAL IMPACT:
There is no fiscal impact.
Item 15.
(check one BOX):
(Check all that apply.)
(describe)
This agency’s code accurately designates all positions that make or participate in the making of governmental decisions. The disclosure assigned to those positions accurately requires that all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by those holding designated positions are reported. The code includes all other provisions required by Government Code Section 87302.
Signature of Chief Executive Officer Date
Item 15.
STAFF REPORT
6/8/2022
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Adopt Resolution No. 2022-54 setting two July 27, 2022 public hearing dates related to solid waste service charges to increase the maximum rates for solid waste services, and to place solid waste service charges on the residential property tax roll for fiscal year 2022/2023) and directing staff to mail or publish required notices, and approving the following identified use of the awarded CalRecycle SB 1383 grant funds as follows: $40,000 for commercial collection (organics/recycling) services and $28,429 for education and outreach efforts.
STAFF RECOMMENDATION:
Adopt resolution setting two July 27, 2022 public hearing dates related to solid waste service charges to increase the maximum rates for solid waste services, and to place solid waste service charges on the residential property tax roll for fiscal year 2022/2023) and directing staff to mail or publish required notices, and approving the following identified use of the awarded CalRecycle SB 1383 grant funds as follows: $40,000 for commercial collection (organics/recycling) services and $28,429 for education and outreach efforts.
BACKGROUND:
The City of Coachella entered into a franchise agreement with Burrtec Waste and Recycling Services (Burrtec) in May 2006. Since 2006, Burrtec has been the provider for all solid waste disposal services for Coachella residents and businesses. City Council approved a first amendment to this agreement on May 27, 2009, which established the solid waste charges for residential customers be collected through the county tax roll; commercial customers continue to be billed directly by Burrtec. City Council approved a second amendment on June 19, 2013 extending the term of the agreement through May 30, 2023 and third amendment was approved on January 17, 2018. The agreement allows for rate increases based on two components of the rate 1) service component and 2) disposal component. The City is currently working with Burrtec to prepare a fourth amendment to the agreement that will include organic waste collection requirements under SB 1383 (Chapter 395, Statutes of 2016) and its implementing regulations. Due to the increase in services that Burrtec will perform under the fourth amendment, the maximum rates for solid waste rates must be increased. Out of an abundance of caution, the City will be increasing those rates pursuant to Proposition 218 (Section 6 of Article XIII D of the California Constitution), which requires a public hearing and that property owners and tenants directly responsible for the solid waste bill be notified at least 45 days before the public hearing. Staff recommends that the public
Item 16.
hearing be held on July 27, 2022 as part of the regular City Council meeting. City seeks direction from Council to mail that notice to property owners and tenants. These rate increases would affect all customer classes, including residential and commercial. If a majority of owners and tenants do not submit a written protest opposing the rate increases by the close of the hearing, then the City Council may adopt the rates.
In addition, the City also conducts another public hearing to place the solid waste charges for residential customers on the property tax roll for the upcoming fiscal year pursuant to Health and Safety Code sections 5470 et seq. and Coachella Municipal Code section 8.44.035. If Council adopts the rate increases for solid waste services on July 27, then Council could place those amounts on the property tax rolls for residential customers. Therefore, staff also recommends setting the public hearing to place solid waste charges for residential customers for July 27, 2022.
The deadline for the City Council to submit a list to the county auditor of the properties and amounts that will be placed on the property tax roll is August 10.
DISCUSSION/ANALYSIS:
Rate Increases for Solid Waste Services
This year, the proposed rates include the SB 1383-mandated services. The service and disposal components of the rate includes the additionally required SB 1383 services: organics collection for all residential customers (single family and multi-family), labeling for all new and existing containers, contamination monitoring, route reviews and evaluations, inspection and enforcement, procurement of eligible compost to meet City’s annual recovered organic waste procurement target, review of applications for waivers from organic waste collection requirements and coordination with the City of the waiver program, creation and distribution of educational materials encouraging organic waste generators to recycle or reduce waste, compiling and maintaining a list of food recovery organizations in the City and recordkeeping/reporting of all services.
The proposed FY2022/23 rate increase for residential customers is 6% and for commercial customers is 13%.
The current monthly residential rate is $28.17. The proposed increase for the 2022/23 residential rate is $1.77; thus, the new proposed residential rate is $29.94. As approved by voters on June 8, 2010, this rate is subject to a 5% Utilities Users Tax, which will bring the monthly rate to $31.44.
The most common commercial service is a three-yard cubic bin, with one pick up per week.
Currently, the commercial rate for this service is $151.29. Based on the same factors noted above, the monthly increase for fiscal year 2022/2023 totals $20.09; the new rate for fiscal year 2022/2023 is $171.38. As noted above, a 5% Utility Users Tax will be applied to this monthly service, which will bring the rate for a standard three cubic yard bin, with one pickup per week, to $179.95.
CalRecycle Local Assistance Grant
In February 2022, staff applied for, and was recently notified the City was awarded, a CalRecycle SB 1383 local assistance grant in the amount of $68,429. Staff is recommending using $40,000 of this grant to soften the impact to commercial customers that are currently not compliant with
Item 16.
SB 1383 by covering the costs of additional collection services for organics and/or recycling for the months of July-September of this year. It is recommended the remaining grant amount, $28,429, be expended for SB 1383 education and outreach efforts.
Staff is recommending approval of the attached resolution setting two public hearing dates on Wednesday, July 27, 2022 (6pm) at City Hall related to solid waste service charges to increase the maximum rates for solid waste services, and to place solid waste service charges on the residential property tax roll for fiscal year 2022/2023, and directing staff to staff to mail or publish required notices
FISCAL IMPACT:
Setting the public hearing for this item will not have a fiscal impact. With approval of this item Council appropriates grant funds in the amount of $68,429 in the City’s grants fund (152) and any needed transfers between funds to accurately match grant funding with the related expenditures.
Attachment:
Resolution
–Proposed Maximum Solid Waste Rates
Item 16.
RESOLUTION NO. 2022-54
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COACHELLA, CALIFORNIA SETTING TWO PUBLIC HEARINGS ON JULY 13, 2022 TO
INCREASE MAXIMUM RATES FOR SOLID WASTE SERVICES AND TO
PLACE SOLID WASTE CHARGES ON THE PROPERTY TAX ROLL FOR
FISCAL YEAR 2022/2023, AND IDENTIFYING THE USE OF AWARDED SB 1383 LOCAL ASSISTANCE GRANT FUNDS.
WHEREAS, Burrtec Waste & Recycling Services, LLC provides solid waste collection services within the City of Coachella (“City”) pursuant to an exclusive solid waste franchise agreement; and
WHEREAS, article XIII D, section 6 of the California Constitution requires that prior to imposing any increase to the solid waste charges (“Charges”), the City shall provide written notice by mail of the new or increased Charges to the record owner of each parcel upon which the Charges are proposed for imposition and any tenant directly liable for payment of the Charges, the amount of the Charges proposed to be imposed on each parcel, the basis upon which the Charges were calculated, the reason for the Charges, and the date time and location of a public hearing on the proposed Charges; and
WHEREAS, California Health and Safety Code Sections 5473 et seq. and Coachella Municipal Code section 8.44.035 provides that the City may collect solid waste charges on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separate from, the city's general taxes by preparing an annual written report, providing notice and a public hearing of such charges and complying with all applicable procedures as required by Health and Safety Code section 5470 et seq. and other law; and WHEREAS, the California Department of Resources Recycling and Recovery (“CalRecycle”) awarded the City $68,429 in SB 1383 Local Assistance Grant Funds.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF COACHELLA, CALIFORNIA, AS FOLLOWS:
1. The above recitals are true and correct.
2. The City Council hereby sets a public hearing to increase the maximum rates for solid waste services, including trash collection, trash disposal, yard waste collection and processing, recycle collection and processing, organics collection and processing, street sweeping and disposal, bulky item collection, for July 13, 2022 at 6 p.m., in the Council Chambers at City Hall, 1515 Sixth Street, Coachella, CA.
3. The City Council further directs staff to mail notices of the hearing to property owners and tenants directly responsible for the solid waste service charges at least 45 days before the public hearing.
4. The City Council hereby sets a public hearing to place solid waste service charges on the residential property tax roll for Fiscal Year 2022/2023, for July 27, 2022 at 6 p.m., in the Council Chambers at City Hall, 1515 Sixth Street, Coachella, CA.
Item 16.
Resolution No. 2022-54
The City Clerk shall cause notice to be mailed or published in accordance with state law. The City Clerk shall publish notice of the hearing in the local newspaper once a week for two successive weeks, with at least 5 days in between the publications, and not less than 14 days before the public hearing. The City Clerk shall also post a copy of this resolution on the official bulletin board customarily used by the Council for posting of notices.
5. The City Council designates the use of the $68,429 in SB 1383 Local Assistance Grant Funds awarded by CalRecycle as follows: $40,000 for commercial collection (organics/recycling) services and $28,429 for education and outreach efforts.
6. The City Clerk shall certify to the passage and adoption of this Resolution; shall enter the same in the book of original Resolution of said City; and shall make a minute of passage and adoption thereof in the records of the proceedings of the City Council of said City, in the minutes of the meeting at which Resolution is passed and adopted.
PASSED, APPROVED and ADOPTED this 8
th day of June 2022.
___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney
Item 16.
Resolution No. 2022-54
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2022-54 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 8 th day of June
2022, by the following vote of Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
STAFF REPORT
6/8/2022
TO: Honorable Mayor and City Council Members
FROM: Cástulo R. Estrada, Utilities Manager
SUBJECT: Approve award of contract to HydroPro Solutions, Inc for the installation of Master Meter AMI Hardware in the amount of $258,865.34.
STAFF RECOMMENDATION:
Authorize the City Manager to execute a contract with HydroPro Solutions, Inc for the installation of Master Meter AMI Hardware in the amount of $258,865.34.
DISCUSSION/ANALYSIS:
The City of Coachella and its Coachella Water Authority (CWA) is responsible for the water service to its residents and customers within its service boundary. The Utilities Department serves a population of approximately 45,000 and a service area size of approximately 53 square miles.
There are approximately 8,800 (meter) connections to the system.
The existing metering system for CWA is read through an Automated Meter Reading (AMR) and Advanced Metering Infrastructure (AMI) system. Currently staff drives around with a receiver in their vehicle, which polls the meter register for customer usage data. The data is collected by the receiver.
The City of Coachella has received a Watersmart Water and Energy Efficiency Grant from the U.S. Bureau of Reclamation which supports water management projects. The project will conserve water by providing customer real-time feedback about water usage and increase the ability to detect water leaks on the customer side. Increase efficiency in water management will be realized through a reduction in staff time to read meters.
The City of Coachella proposes to install the required hardware through HydroPro Solutions, Inc who in California is Master Meter’s exclusive distributor. Attached to this report is the letter from Master Meter describing this exclusive agreement. The installation will consist of three base stations and seven repeaters to collect data from Advanced Meter Infrastructure (AMI) registers on water meters. The goal is to transmit the data to a cloud based data server accessible to customers and customer service representatives.
Item 17.
The total cost of this request is: $258,865.34
Construction Contract $235,168.49
Construction Contingency %10 $23,516.85
FISCAL IMPACT:
The U.S. Bureau of Reclamation will contribute $75,000 in project funding under a reimbursement agreement. The remaining funding for this project will be sourced from bond proceeds from the refunding issuance of the 2022A Water Bonds or ARPA funding depending on the applicable allocation of project costs and funding restrictions. Council appropriates the contract amount of $258,865.34 and approves applicable transfers from the applicable fund (361 for bond funding, 152 for ARPA funding and U.S. Bureau of Reclamation funds) to the water fund (361).
Item 17.
HydroPro Solutions, Inc Quotation
DATE May 5, 2022
Quotation # Brian 01
Salesperson: Brian Jensen
Phone 949-910-9449
To: Castulo Estrada Quotation valid until: 10/31/2022
City of Coachella Prepared by: Brian Jensen
53-990 Enterprise Way
Coachella, CA 92236
Qty Description Unit Cost AMOUNT Part Number
Master Meter AMI Hardware
3 Base Station (Collector) + Antenna, Wiring, $ 34,546.88 $103,640.64 K-19991629 Backup Power Supply, Installation. Use Exisiting Infrastructure *Utility to provide tower or other sutable infrastructure for base station and antenna installation. Power must be provided at base station location. Tower must be a minimum height of 70' with 360 degrees of unobstructed line of sight. 3 Installation of Tower Base Station and Antenna with Configuration $ 16,406.25 $49,218.75 RHS-ALL-F-INB 6 Standard Repeater (Must Include 992-093-18 and 994-043-72) $ 2,031.25 $12,187.50 199-260-04 6 External Antenna (Omni 450-470MHz 5dbi), for use with: 199-260-04 $ 593.75 $3,562.50 992-093-18 6 LMR400 Cable Assembly, for use with: 199-260-04 $ 62.50 $375.00 994-043-72 *number of reapeters could change once system is installed. *Utility to provide suitable infrastructure for repeater installation (such as light or utility poles, traffic or street lights or storm sirens.) Electricity must be provided to installation locations. 6 Repeater Installation on Existing Pole (Standard or Solar $ 4,700.00 $28,200.00 RHS-ALL-F-INR3 Powered Repeater with External Antenna)
1 Photocell Repeater $ 562.50 $562.50 199-009-89
1 Repeater Installation for Photocell Repeater $ 1,200.00 $1,200.00 RHS-ALL-F-INR2 Annual Maintenance
After First Year (to be billed directly from Master Meter Systems to Utility):
3 Annual Maintenance per Base Station $ 5,000.00 $15,000.00 RHS-ALL-F-BS-SS 6 Annual Maintenance (Per Standard or Solar Repeater) $ 350.00 $2,100.00 RHS-ALL-F-BS-ALCSS 2 Annual Maintenance (Per Photocell Repeater) $ 100.00 $200.00 RHS-ALL-F-BS-ALCPC Sub Total: $216,246.89
Tax: 18921.6
Total: $235,168.49
PLEASE NOTE: This quotation is valid for 180 days. We reserve the right to amend prices after this period.
If required Shipping is ESTIMATED in this quote.
A 2% processing fee will be applied for all credit card purchases.
All invoices are due Net 30 per HydroPro Solutions standard terms and conditions 1180 East Francis Street
Ontario, CA 91761
THANK YOU FOR YOUR BUSINESS!
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Master Meter Inc.
March 2022
Coachella, CA Allegro Equipment
Installation Specifications
This document is intended to detail the information needed to for the installation of Master Meter’s Allegro infrastructure. Master Meter’s Allegro AMI system is a RF communication network that interfaces between a water utility and their customers.
The system operates in the licensed 450MHz to 470 MHz frequency band.
The base station gathers the data from the meters at the water utility’s customers and forwards the data to the Harmony server typically via a cellular network. Depending on the system design, a single Omni directional antenna or multiple directional antennas are added to the water utility’s water towers or other structures which have a minimum height of 70 feet.
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Installation of Antennas on Existing Infrastructure
City Hall Tower 90’ (Base Station)
809 Orchard St
• Contractor will be responsible for installing new equipment supplied by Master Meter on specific tower designated and agreed upon by the municipality and Master Meter. (Figure 1)
• The working height ranges can be from approximately 90-100’ above ground (varies upon infrastructure used). Antenna height will be agreed upon with Master Meter prior to installation.
• Contractor will be responsible for supplying all necessary brackets (material will vary on infrastructure being used. and installing antennas (supplied by Master Meter). For Master Meter contractors, mounting method to be pre-approved before installation.
• 1 Omni antenna (Appendix A) will be mounted on top of the water tank (mount type will vary on infrastructure used) with mast. Maximum height will vary depending on accessibility. This antenna is utilized to receive all meters directly within range of the tower. (see Figure 2)
• Coax cable prefered is a Heliax 7/8" AVA5-50 (Appendix B). Preferred cable for (2) ½” jumpers is LMR 400 (Appendix C).
• All 7/8” coax will be used for the long runs from jumper at top (connected to antenna) and jumper located at the base station (connect from drawer inside enclosure). All cables will be strapped, neatly run along the pole, and properly bonded at all termination points. Contractor will also provide support with strain relief for all cables at top of. (see Figure 3)
• Contractor will mount enclosure (supplied by Master Meter) inside building owned by utility. Contractor will be responsible for material for mounting enclosure for UPS (material varies per location). Typical material is UniStrut Channel (W 3-1/4, D 1-5/8). Location of enclosures will be determined by Master Meter technician on site. (see Figure 4)
• Contractor will be responsible for meeting all safety and construction requirements for the installation, including all grounding and weather proofing of coax at connection points.
• Contractor will perform sweep test once new antenna is installed and connected.
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
1.5 MG Reservoir Tank 50’ (Base Station)
Polk St
• Contractor will be responsible for installing new equipment supplied by Master Meter on specific tower designated and agreed upon by the municipality and Master Meter. (Figure 5)
• The working height ranges can be from approximately 50’-60’ above ground (varies upon infrastructure used). Antenna height will be agreed upon with Master Meter prior to installation.
• Contractor will be responsible for supplying all necessary brackets (material will vary on infrastructure being used. and installing antennas (supplied by Master Meter). For Master Meter contractors, mounting method to be pre-approved before installation.
• 1 Omni antenna (Appendix A) will be mounted on top of the water tank (mount type will vary on infrastructure used) with mast. Maximum height will vary depending on accessibility. This antenna is utilized to receive all meters directly within range of the tower. (see Figure 2)
• Coax cable prefered is a Heliax 7/8" AVA5-50 (Appendix B). Preferred cable for (2) ½” jumpers is LMR 400 (Appendix C).
• All 7/8” coax will be used for the long runs from jumper at top (connected to antenna) and jumper located at the base station (connect from drawer inside enclosure). All cables will be strapped, neatly run along the pole, and properly bonded at all termination points. Contractor will also provide support with strain relief for all cables at top of. (see Figure 3)
• Contractor will mount enclosure (supplied by Master Meter) inside building owned by utility. Contractor will be responsible for material for mounting enclosure for UPS (material varies per location). Typical material is UniStrut Channel (W 3-1/4, D 1-5/8). Location of enclosures will be determined by Master Meter technician on site. (see Figure 4)
• Contractor will be responsible for meeting all safety and construction requirements for the installation, including all grounding and weather proofing of coax at connection points.
• Contractor will perform sweep test once new antenna is installed and connected. • Contractor will supply closeout photos of project.
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Ave 52 Tower 100’ (Base Station)
Ave 52
• Contractor will be responsible for installing new equipment supplied by Master Meter on specific tower designated and agreed upon by the municipality and Master Meter. (Figure 6)
• The working height ranges can be from approximately 90-100’ above ground (varies upon infrastructure used). Antenna height will be agreed upon with Master Meter prior to installation.
• Contractor will be responsible for supplying all necessary brackets (material will vary on infrastructure being used. and installing antennas (supplied by Master Meter). For Master Meter contractors, mounting method to be pre-approved before installation.
• 1 Omni antenna (Appendix A) will be mounted on top of the water tank (mount type will vary on infrastructure used) with mast. Maximum height will vary depending on accessibility. This antenna is utilized to receive all meters directly within range of the tower. (see Figure 2)
• Coax cable prefered is a Heliax 7/8" AVA5-50 (Appendix B). Preferred cable for (2) ½” jumpers is LMR 400 (Appendix C).
• All 7/8” coax will be used for the long runs from jumper at top (connected to antenna) and jumper located at the base station (connect from drawer inside enclosure). All cables will be strapped, neatly run along the pole, and properly bonded at all termination points. Contractor will also provide support with strain relief for all cables at top of. (see Figure 3)
• Contractor will mount enclosure (supplied by Master Meter) inside building owned by utility. Contractor will be responsible for material for mounting enclosure for UPS (material varies per location). Typical material is UniStrut Channel (W 3-1/4, D 1-5/8). Location of enclosures will be determined by Master Meter technician on site. (see Figure 4)
• Contractor will be responsible for meeting all safety and construction requirements for the installation, including all grounding and weather proofing of coax at connection points.
• Contractor will perform sweep test once new antenna is installed and connected. • Contractor will supply closeout photos of project.
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Rancho Las Flores Park Lights 80’ (Repeater)
48424 Van Buren St
• Contractor will be responsible for installing new equipment (1 Omni antenna (Appendix B) and 1 repeater (Appendix E)) supplied by Master Meter on field lights (Figure 7).
• The field light working height ranges from approximately from 80’ above ground.
Contractor is responsible for all fall protection of its personnel. • 1 Omni antenna (Appendix B) will be mounted on side or top with standoff bracket. Location will be determined by Master Meter technician on site.
Maximum height will vary depending on accessibility. This antenna is utilized to receive all meters directly within range of tank.
• Contractor will connect coax jumper w/connectors, approx. 90’ (supplied by contractor) to repeater and mount at bottom of tank.
• Contractor will hard wire repeater to supplied power provided by city. • Contractor will analyze installation and determine if modifications are to be made to optimize system.
• Contractor will be responsible for meeting all safety and construction requirements for the installation, including all grounding and weather proofing of coax at connection points.
• Contractor will perform sweep test once new antenna is installed and connected. • Contractor will supply closeout photos of project.
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Bagdouma Park 80’ (Repeater)
51782 Douma St
• Contractor will be responsible for installing new equipment (1 Omni antenna (Appendix B) and 1 repeater (Appendix E)) supplied by Master Meter on field lights (Figure 8).
• The field light working height ranges from approximately from 80’ above ground.
Contractor is responsible for all fall protection of its personnel. • 1 Omni antenna (Appendix B) will be mounted on side or top with standoff bracket. Location will be determined by Master Meter technician on site.
Maximum height will vary depending on accessibility. This antenna is utilized to receive all meters directly within range of pole.
• Contractor will connect coax jumper w/connectors, approx. 90’ (supplied by contractor) to repeater and mount at bottom of pole.
• Contractor will hard wire repeater to supplied power provided by city. • Contractor will analyze installation and determine if modifications are to be made to optimize system.
• Contractor will be responsible for meeting all safety and construction requirements for the installation, including all grounding and weather proofing of coax at connection points.
• Contractor will perform sweep test once new antenna is installed and connected. • Contractor will supply closeout photos of project.
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Calhoun and Ave 50 50’ (Repeater)
• Contractor will be responsible for installing new equipment (1 Omni antenna (Appendix B) and 1 repeater (Appendix E)) supplied by Master Meter on field lights (Figure 9).
• The field light working height ranges from approximately from 40’-50’ above ground. Contractor is responsible for all fall protection of its personnel. • 1 Omni antenna (Appendix B) will be mounted on side or top with standoff bracket. Location will be determined by Master Meter technician on site.
Maximum height will vary depending on accessibility. This antenna is utilized to receive all meters directly within range of tower.
• Contractor will connect coax jumper w/connectors, approx. 60’ (supplied by contractor) to repeater and mount at bottom of tower.
• Contractor will hard wire repeater to supplied power provided by city. • Contractor will analyze installation and determine if modifications are to be made to optimize system.
• Contractor will be responsible for meeting all safety and construction requirements for the installation, including all grounding and weather proofing of coax at connection points.
• Contractor will perform sweep test once new antenna is installed and connected. • Contractor will supply closeout photos of project.
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Shady Lane and Ave 53 50’ (Repeater)
• Contractor will be responsible for installing new equipment (1 Omni antenna (Appendix B) and 1 repeater (Appendix E)) supplied by Master Meter on field lights (Figure 10).
• The field light working height ranges from approximately from 40’-50’ above ground. Contractor is responsible for all fall protection of its personnel. • 1 Omni antenna (Appendix B) will be mounted on side or top with standoff bracket. Location will be determined by Master Meter technician on site.
Maximum height will vary depending on accessibility. This antenna is utilized to receive all meters directly within range of tower.
• Contractor will connect coax jumper w/connectors, approx. 60’ (supplied by contractor) to repeater and mount at bottom of tower.
• Contractor will hard wire repeater to supplied power provided by city. • Contractor will analyze installation and determine if modifications are to be made to optimize system.
• Contractor will be responsible for meeting all safety and construction requirements for the installation, including all grounding and weather proofing of coax at connection points.
• Contractor will perform sweep test once new antenna is installed and connected. • Contractor will supply closeout photos of project.
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Tot Lot Park 50’ (Repeater)
84739 Ave 53
• Contractor will be responsible for installing new equipment (1 Omni antenna (Appendix B) and 1 repeater (Appendix E)) supplied by Master Meter on field lights (Figure 11).
• The field light working height ranges from approximately from 40-50’ above ground. Contractor is responsible for all fall protection of its personnel. • 1 Omni antenna (Appendix B) will be mounted on side or top with standoff bracket. Location will be determined by Master Meter technician on site.
Maximum height will vary depending on accessibility. This antenna is utilized to receive all meters directly within range of tower.
• Contractor will connect coax jumper w/connectors, approx. 60’ (supplied by contractor) to repeater and mount at bottom of tower.
• Contractor will hard wire repeater to supplied power provided by city. • Contractor will analyze installation and determine if modifications are to be made to optimize system.
• Contractor will be responsible for meeting all safety and construction requirements for the installation, including all grounding and weather proofing of coax at connection points.
• Contractor will perform sweep test once new antenna is installed and connected. • Contractor will supply closeout photos of project.
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Well 19 50’ (Repeater)
83043 El Greco Ave
• Contractor will be responsible for installing new equipment (1 Omni antenna (Appendix B) and 1 repeater (Appendix E)) supplied by Master Meter on field lights (Figure 12).
• The field light working height ranges from approximately from 40-50’ above ground. Contractor is responsible for all fall protection of its personnel. • 1 Omni antenna (Appendix B) will be mounted on side or top with standoff bracket. Location will be determined by Master Meter technician on site.
Maximum height will vary depending on accessibility. This antenna is utilized to receive all meters directly within range of tower.
• Contractor will connect coax jumper w/connectors, approx. 60’ (supplied by contractor) to repeater and mount at bottom of tower.
• Contractor will hard wire repeater to supplied power provided by city. • Contractor will analyze installation and determine if modifications are to be made to optimize system.
• Contractor will be responsible for meeting all safety and construction requirements for the installation, including all grounding and weather proofing of coax at connection points.
• Contractor will perform sweep test once new antenna is installed and connected. • Contractor will supply closeout photos of project.
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Calhoun and San Ignacio 35' (Repeater)
49330 Calhoun St
• Utility will be responsible for installing new equipment (1 Photocell Repeater) (Appendix C) supplied by Master Meter on streetlights (Figure 13). • The streetlight working height ranges from approximately from 40-50’ above ground. Utility is responsible for all fall protection of its personnel. • Utility will remove the existing photocell by twisting counterclockwise, unlocking the plug from the receptacle.
• Align the tallest and widest prong (neutral) at the center of the Allegro photocell repeater plug with the widest socket in the receptacle. Firmly insert the plug into the receptacle
• Twist the Allegro photocell repeater clockwise, until the Allegro photocell repeater stops moving and is securely locked and the bottom of the NEMA is even with the top of the receptacle
• This antenna is utilized to receive all meters directly within range of tower. • Utility will be responsible for meeting all safety and construction requirements for the installation.
• Once power is supplied, tech will program and sync to base station • Tech will perform sweep test once new antenna is installed and connected. • Tech will supply closeout of project photos.
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Figure 1
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Figure 2
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Figure 3
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Figure 4
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Figure 5
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Figure 6
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Figure 7
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Figure 8
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Figure 9
Figure 10
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Figure 11
Figure 12
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Figure 13
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Appendix A
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Appendix B
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Appendix C
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Appendix D
Item 17.
101 Regency Parkway
Mansfield, Texas 76063
800 765 6518 toll free
817 842 8000 office
817 842 8100 fax
Visit our Web Site: www.mastermeter.com
Appendix E
For any further questions, please contact:
Charlie Montelongo
AMR Project Coordinator
Master Meter Inc.
817.888.0534
Item 17.
Visit our Web Site: www.mastermeter.com
101 Regency Parkway
Mansfield, Texas 76063
PH# 800-765-6518
817-842-8000
FAX# 817-842-8100
May 10, 2022
City of Coachella, CA.
Attn: Castulo Estrada
Utilities Manager
760-501-8113
53462 Enterprise Way
Coachella, CA 92236
Dear Mr. Estrada:
On behalf of HydroPro Solutions and Master Meter, Inc. we appreciate the continued opportunity to serve your metering needs.
Please let this correspondence confirm that, beginning June 1, 2022, HydroPro Solutions will be the only authorized waterworks utility distributor for Master Meter in the state of California. This includes Master Meter’s entire product line including but not limited to all sizes and types of water meters, AMR/AMI meter reading system, components, and accessories.
If you should have any questions or require additional information, please don’t hesitate to contact me at 800-765-6518.
Respectfully,
Neal Farmer
Regional Vice President of Sales
Master Meter, Inc.
cc: Ed Amelung, RSM, Master Meter, Inc.
Christopher Lambros, Executive V.P., HydroPro Solutions
Item 17.
Master Meter, Inc. ⃒ 101 Regency Pkwy, Mansfield, TX 76063 ⃒ T:817.842.8000 ⃒ F: 817.842.8100 ⃒ www.mastermeter.com Coachella, CA
Legend:
Base Station
Repeater
Repeater – Need
location for repeater in
center of circle
Meter
Signal:
Best Better
Good Below
Average
~Utility to confirm meter service locations and/or service area to be covered. Propagation study based on addresses and/or service area boundaries provided by city/utility and geocoded by Master Meter.
~Propagation Study/Quote may use existing towers/tanks/infrastructure. If at time of installation infrastructure no longer exists, utility to pay an additional fee for tower installation.
~Base Station Antennas MUST be installed at heights indicated on prop study to receive results as indicated above. Any change in height can result in different radio signal strength and read rate results.
Item 17.
Master Meter, Inc. ⃒ 101 Regency Pkwy, Mansfield, TX 76063 ⃒ T:817.842.8000 ⃒ F: 817.842.8100 ⃒ www.mastermeter.com Coachella, CA
Legend:
Base Station
Repeater
Repeater – Need
location for repeater in
center of circle
Meter
Signal:
Best Better
Good Below
Average
~Utility to confirm meter service locations and/or service area to be covered. Propagation study based on addresses and/or service area boundaries provided by city/utility and geocoded by Master Meter.
~Propagation Study/Quote may use existing towers/tanks/infrastructure. If at time of installation infrastructure no longer exists, utility to pay an additional fee for tower installation.
~Base Station Antennas MUST be installed at heights indicated on prop study to receive results as indicated above. Any change in height can result in different radio signal strength and read rate results.
Item 17.
STAFF REPORT
6/8/2022
TO: Honorable Mayor and City Council Members
FROM: Gabriel Perez, Development Services Director
SUBJECT: Adopt Resolution No. 2022-53 Stating the Intention to Annex Property into City of Coachella Community Facilities District No. 2005-1 (Law Enforcement, Fire and Paramedic Services) and Authorize the Levy of a Special Tax Within Annexation Area No. 34 (Villa Verde Apartment project – APN 768-250-002 and 768-300-001) and approve a conditional loan commitment to defer CFD levy payments.
STAFF RECOMMENDATION:
Staff recommends that the City Council adopt the attached Resolution No. 2022-53 stating the intention to annex 9.4 acres of property located at the southwest corner of Calle Verde and Calle Techa into Community Facilities District No. 2005-01 (CFD 2005-01, Police, Fire and Paramedic Services), setting a public hearing date for the same and approving a conditional loan commitment to defer CFD levy payments.
BACKGROUND:
On September 14, 2005, the City Council adopted Resolution No. 2005-93 establishing the City of Coachella Facilities District No. 2005-01 (Law Enforcement, Fire and Paramedic Services) pursuant to the Mellow-Roos Community Facilities Act of 1982, as amended. The District and numerous annexations of subdivisions and new multifamily residential developments over the past 17 years have been established.
DISCUSSION/ANALYSIS:
The applicant, Villa Verde I LP, received administrative approval for development of a two-story, 152-unit affordable housing development consisting of 1-3 bedroom apartments, community room, laundry facilities and common open spaces on February 20, 2020. The project is being development in partnership with the Housing Authority of the County of Riverside and is required through conditions of the Architectural Review 19-06 approval to annex the property in the citywide CFD No. 2005-01 prior to issuance of certificate of occupancy and the City will be able to levy the special tax on an annual basis for 152-unit development.
Item 18.
Notwithstanding this Annexation, the developer has requested a CFD Deferral/Loan Agreement from the City that will function as City participation in subsidizing the affordable housing project.
Staff recently finalized a similar CFD Loan Agreement for the Pueblo Viejo Villas and Placita Dolores Huerta project, in keeping with the City’s practice with respect to affordable housing projects in the City. If the City Council authorizes the conditional loan commitment and CFD deferral agreement, the subject property will defer the tax levy in the upcoming annual CFD 2005- 01 assessments. However, if the owners ever default on the Agreement, or if the project is ever converted into a market-rate apartments project, then the annual assessments can be activated because of this Annexation action.
Attached to this staff report is the Resolution of Intention setting a future public hearing date for the District Annexation No. 34 final actions which will include a special election, canvassing of the results, and an ordinance authorizing the levy of the special tax within Annexation No. 34.
The other attachment to this report is a copy of the CFD Annexation Map for the subject property (9.4 acres located at the southwest corner of Calle Verde and Calle Techa) and the “Rate and Method” for the District along with a draft loan commitment for the CFD deferral.
ALTERNATIVES:
1. Adopt Resolution No. 2022-53 stating the intention to annex property into Community Facilities District No. 2005-01 (CFD 2005-01, Police, Fire and Paramedic Services) and setting a public hearing date for the same
2. Take no action.
3. Continue this item and provide staff with direction.
FISCAL IMPACT:
The City expects to levy an annual assessment of $1,249.40 per dwelling unit within the District starting in the 2022/2023 fiscal year. This Annexation will result in a new annual assessment of approximately $189,908 for the project. Under the terms of the conditional loan commitment and CFD deferral, the levy will not be collected until a future date.
RECOMMENDED ALTERNATIVE(S):
Staff recommends Alternative #1 as stated above.
Attachments:
1. Resolution No. 2022-53
Exhibit A - Rate and Method (CFD 2005-01)
2. CFD Annexation No. 34 Map
3. Draft conditional loan commitment letter
Item 18.
RESOLUTION NO. 2022-38
RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY
OF COACHELLA TO ANNEX PROPERTY INTO CITY OF COACHELLA
COMMUNITY FACILITIES DISTRICT NO. 2005-1 (LAW
ENFORCEMENT, FIRE AND PARAMEDIC SERVICES) AND TO
AUTHORIZE THE LEVY OF A SPECIAL TAX WITHIN ANNEXATION
AREA NO. 34 (VILLA VERDE APARTMENTS– APN 768-250-002 AND 768- 400-001).
WHEREAS, the City Council (the “Council”) of the City of Coachella (the “City”) has established City of Coachella Community Facilities District No. 2005-1 (Law Enforcement, Fire and Paramedic Services) (the “CFD”) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended, commencing with Section 53321 of the Government Code of the State of California (the “Act”); and,
WHEREAS, the CFD will finance law enforcement, fire and paramedic services that are in addition to those provided in the territory within the CFD prior to the formation of the CFD and do not supplant services already available within the territory included in the CFD subject to the levy of a special tax to pay for such services, approved at an election held within the boundaries of the CFD; and,
WHEREAS, the Council has provided for the annexation in the future of territory (the “Future Annexation Area”) to the CFD pursuant to the terms and provisions of the Act; and, WHEREAS, the Villa Verde Apartments project was conditioned to annex into the City’s Community Facilities District No. 2005-01 as part of Architectural Review No. 19-06; and, WHEREAS, the Council has determined pursuant to Section 53339.2 of the Act that public convenience and necessity require that territory be added to the CFD upon its formation; and WHEREAS, the Developer has requested that it be permitted to prepay fifty-five (55) years of the Special Assessments for the Property; and
WHEREAS, the City has agreed to make a loan to the Developer in order to prepay the Special Assessments, and the City and the Developer wish to enter into a loan and prepayment agreement to provide for the terms and conditions upon which the Special Assessments will be prepaid; and
WHEREAS, the Developer needs the City Council to provide a conditional loan commitment (“Commitment”) to enter into these agreements to apply for project financing.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF COACHELLA AS FOLLOWS:
Section 1. The Council hereby determines to institute proceedings for the annexation of certain territory into the proposed CFD under the terms of the Act. The exterior boundaries of the area to be annexed (“Annexation Area No. 34”) are hereby specified and described to be as
Item 18.
Resolution 2022-53
shown on that certain map now on file in the office of the City Clerk entitled “Annexation Map No. 34 – Villa Verde Apartments Community Facilities District No. 2005-1 (Law Enforcement, Fire and Paramedic Services)” which map indicates by a boundary line the extent of the territory included in Annexation Area No. 34 and shall govern for all details as to the extent of Annexation Area No. 34. On the original and one copy of the map of such Annexation Area No. 34 on file in the City Clerk’s office, the City Clerk shall endorse the certificate evidencing the date and adoption of this Resolution. The City Clerk shall file the original of such map in her office and, within fifteen (15) days after the adoption of this Resolution, the City Clerk shall file a copy of such map.
Section 2. Except where funds are otherwise available, it is the intention of the City Council to levy annually in accordance with procedures contained in the Act a special tax (the “Special Tax”) sufficient to finance law enforcement, fire and paramedic services that are in addition to those provided in the territory within Annexation Area No. 34 prior to the annexation of Annexation Area No. 34 into the CFD and do not supplant services already available within the territory proposed to be annexed into the CFD, the costs of administering the levy and collection of the Special Tax and all other costs of the levy of the Special Tax, including any foreclosure proceedings, legal, fiscal, and financial consultant fees, election costs, and all other administrative costs of the tax levy. The Special Tax will be secured by recordation of a continuing lien against all real property in the proposed Annexation Area No. 34. The schedule of the rate and method of apportionment and manner of collection of the Special Tax is described in detail in Exhibit “A” attached hereto and by this reference incorporated herein. The annexation of Annexation Area No. 34 will not result in any change to the special tax rates levied in the CFD prior to such annexation.
The Special Tax is apportioned to each parcel on the foregoing basis pursuant to Section 53325.3 of the Act.
The maximum Special Tax applicable to a parcel to be used for private residential purposes, as set forth in Exhibit A, is specified as a dollar amount which shall be calculated and established not later than the date on which the parcel is first subject to tax because of its use for private residential purposes, and such amount shall not be increased over time by an amount in excess of 2 percent per year. Under no circumstances will the Special Tax to be levied against any parcel used for private residential purposes be increased as a consequence of delinquency or default by the owner of any other parcel or parcels within the proposed Annexation Area No. 34. As specified by the Act, for purposes of this paragraph, a parcel shall be considered “used for private residential purposes” not later than the date on which an occupancy permit for private residential use is issued.
Section 3. A public hearing (the “Hearing”) on the annexation of Annexation Area No. 34 and the proposed rate and method of apportionment of the Special Tax shall be held on July 13, 2022, at 6:00 o’clock p.m., or as soon thereafter as practicable, at the chambers of the City Council of the City of Coachella, 1515 Sixth Street, Coachella, California 92236.
Section 4. At the time and place set forth above for the hearing, any interested person for or against the annexation of Annexation Area No. 34 to the CFD or the levying of special taxes within the proposed Annexation Area No. 34 will be heard.
Section 5. Each City officer who is or will be responsible Annexation Area No. 34, if they are annexed, is hereby directed to study the proposed Annexation Area No. 34 and, at or
Item 18.
Resolution 2022-53
before the time of the above-mentioned Hearing, file a report with the City Council, and which is to be made a part of the record of the Hearing, containing a brief description of Annexation Area No. 34, and his or her estimate of the cost of providing additional law enforcement, fire and paramedic services within the boundary of Annexation Area No. 34. The City Manager is directed to estimate the fair and reasonable cost of all incidental expenses, including all costs associated with the annexation of Annexation Area No. 34, determination of the amount of any special taxes, collection of any special taxes, or costs otherwise incurred in order to carry out the authorized purposes of the City with respect to Annexation Area No. 34.
Section 6. The City may accept advances of funds from any sources, including private persons or private entities, and is authorized and directed to use such funds for any authorized purpose, including any cost incurred by the City in annexing the proposed Annexation Area No.
34. The City may enter into an agreement to repay all of such funds as are not expended or committed for any authorized purpose at the time of the election on the levy of the Special Tax, if the proposal to levy such tax should fail, and to repay all of such funds advanced if the levy of the Special Tax shall be approved by the qualified electors of Annexation Area No. 34.
Section 7. The City Clerk is hereby directed to publish a notice (“Notice”) of the Hearing pursuant to Section 6061 of the Government Code in a newspaper of general circulation published in the area of the proposed Annexation Area No. 34. Such Notice shall contain the text of this Resolution, state the time and place of the Hearing, a statement that the testimony of all interested persons or taxpayers will be heard, a description of the protest rights of the registered voters and landowners in the proposed Annexation Area No. 34 as provided in Section 53339.5 of the Act and a description of the proposed voting procedure for the election required by the Act.
Such publication shall be completed at least 7 days prior to the date of the Hearing.
Section 8. The voting procedure with respect to the annexation of the Annexation Area No. 34 and the imposition of the special tax shall be by hand delivered or mailed ballot election.
Section 9. Council authorizes the City Manager of Finance Director to enter into a conditional loan commitment with the developer (Conditional Loan Commitment Letter) with minor modifications as to exact wording for needed updates and to conform and clarify the letter as needed to facilitate the proper wording of the letter subject to approval by the City Attorney.
Section 10. The City Manager or Finance Director is authorized to enter into a prepayment and loan agreement (including a note and deed of trust) consistent with the terms of the conditional loan commitment provided the terms are met by the developer. Agreement wording will be prepared and approved by the City’s Finance Director and Attorney; however, agreement terms will be consistent in all respect with the terms outlined in the conditional loan commitment letter.
PASSED, APPROVED and ADOPTED this 9th day of June 2022. ___________________________________
Steven A. Hernandez
Mayor
Item 18.
Resolution 2022-53
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney
Item 18.
Resolution 2022-53
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2022-53 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 9 th day of June
2022, by the following vote of Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 18.
EXHIBIT A
RATE AND METHOD OF APPORTIONMENT
Item 18.
1 RATE AND METHOD OF APPORTIONMENT FOR
CITY OF COACHELLA COMMUNITY FACILITIES DISTRICT NO. 2005-1 (LAW ENFORCEMENT, FIRE AND PARAMEDIC SERVICES)
A Special Tax as hereinafter defined shall be levied on all Assessor’s Parcels in Community Facilities District No. 2005-1 of the City of Coachella (the “CFD”) and collected each Fiscal Year commencing in Fiscal Year 2006-07, in an amount determined by the City Council of the City of Coachella, through the application of the Rate Method of Apportionment as described below. All of the real property in the CFD, unless exempted by law or by the provisions hereof, shall be taxed for the purposes, to the extent and in the manner herein provided.
A. DEFINITIONS
The terms hereinafter set forth have the following meanings:
“Act” means the Mello-Roos Community Facilities Act of 1982, as amended, being Chapter 2.5, Division 2 of Title 5 of the Government Code of the State of California. “Assessor’s Parcel” means a lot or parcel shown in an Assessor’s Parcel Map with an assigned Assessor’s parcel number.
“Assessor’s Parcel Map” means an official map of the County Assessor of the County designating parcels by Assessor’s parcel number.
“CFD Administration” means an official of the City, or designee thereof, responsible for providing for the levy and collection of the Special Taxes. “CDF” means City of Coachella Community Facilities District No. 2005-1 (Law Enforcement, Fire and Paramedic Services).
“City” means the City of Coachella.
“City Council” means the City Council of the City.
“Commercial or Industrial Property” means for each Fiscal Year, property for which a building permit for new construction of a commercial or industrial use building has been issued. “County” means the County of Riverside.
“Developed Multi-Family Residential Property” means for each Fiscal Year, all Taxable Property for which a building permit for new construction of a multi-family dwelling with four or more units was issued prior to June 30 of the prior Fiscal Year, exclusive of property for which the property owner pays Transient Occupancy Taxes or the property owner has entered into an agreement with the City pursuant to which such property owner pays Transient Occupancy Taxes.
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2 “Developed Property” means for each Fiscal Year, all Developed Multi-Family Residential Property and Developed Single-Family Residential Property. “Developed Single-Family Residential Property” means for each Fiscal Year, all Taxable Property for which a building permit new construction of a single-family dwelling unit was issued prior to June 30 of the prior Fiscal Year.
“Fiscal Year” means the period starting July 1 and ending on the following June 30. “Resolution of Formation” means the resolution adopted by the City as authorized by Section 53325.1 of the California Government Code.
“Special Tax” means the special tax to be levied in each Fiscal Year on each Assessor’s Parcel Taxable Property.
“State” means the State of California.
“Taxable Property” means all the Assessor’s Parcels within the boundaries of the CFD which are not exempt from the Special Tax pursuant to law or Section E below. “Transient Occupancy Taxes” means those transient occupancy taxes payable to the City pursuant to Ordinance.
“Undeveloped Property” means, for each Fiscal Year, all Assessor’s Parcels not classified as Developed Property or Commercial or Industrial Property.
B. ASSIGNMENT TO LAND USE CLASSES
Each Fiscal Year, all Taxable Property within the CFD classified as Developed Single-Family Residential Property or Developed Multi-Family Residential Property shall be subject to Special Taxes in accordance with the rate and method of apportionment determined pursuant to Sections C and D below.
C. MAXIMUM SPECIAL TAX
1. Developed Single-Family Residential Property
a. Maximum Special Tax
The 2005-06 thru 2014-15 Maximum Special Tax for each Assessor’s Parcel classified as Developed Single-Family Residential Property shall be $663.00 for Police Services and $405.00 for Fire/Paramedic Services.
b. Increase in the Maximum Special Tax
On each July 1, commencing on July 1, 2015, the Maximum Special Tax shall be increased by an amount equal to the percentage increase in the U.S. Department of Labor Statistics, Consumer Price Index, for Los Angeles-Riverside-Orange County, California, for the 12
Item 18.
3 month period ending the preceding December 31, of the amount in effect for the previous Fiscal Year.
2. Developed Multi-Family Residential Property
a. Maximum Special Tax
The 2005-06 thru 2014-15 Maximum Special Tax for each Assessor’s Parcel classified as Developed Multi-Family Residential Property shall be $663.00 for Police Services and $405.00 for Fire/Paramedic Services multiplied by the number of separate dwelling units applicable to such Assessor’s Parcel.
b. Increase in the Maximum Special Tax
On each July 1, commencing on July 1, 2015, the Maximum Special Tax shall be increased by an amount equal to the percentage increase in the U.S. Department of Labor Statistics, Consumer Price Index, for Los Angeles-Riverside-Orange County, California, for the 12 month period ending the preceding December 31, of the amount in effect for the previous Fiscal Year.
D. METHOD OF APPORTIONMENT OF THE SPECIAL TAX
Commencing with Fiscal Year 2005-06 and for each following Fiscal Year, the City Council shall levy the Special Tax at the Maximum Special Tax on all Developed Single-Family Residential Property and Developed Multi-Family Residential Property.
E. EXEMPTIONS: EXCLUSIONS
No Special Tax shall be levied on Undeveloped Property, Commercial or Industrial Property or for Developed Property developed as part of a development with less than 4 units. In the event that a Developed Multi-Family Residential Property that has been excluded from a levy of the Special Tax by reason of the payment by the property owner of Transient Occupancy Tax, and should that payment be terminated, such Assessor Parcel shall not longer be excluded from Developed MultiFamily Residential Property and will be subject to the Special Tax.
F. APPEALS AND INTERPRETATIONS
Any taxpayer may file a written appeal of the Special Tax on his/her property with the CFD Administrator, provided that the appellant is current in his/her payments of Special Taxes. During the pendency of an appeal, all Special Taxes previously levied must be paid on or before the payment date established when the levy was made. The appeal must specify the reasons why the appellant claims the calculation of the Special Tax is in error. The CFD Administrator shall review the appeal, meet with the appellant if the CFD Administrator deems necessary, and advise the appellant of its determination. If the CFD Administrator agrees with the appellant, the CFD Administrator shall eliminate or reduce the Special Tax on the appellant’s property and/or provide a refund to the appellant. If the CFD Administrator disagrees with the appellant and the appellant is dissatisfied with the determination, the appellant then has 30 days in which to appeal to the Board by filing a written notice of appeal with the Board Secretary, provided that the appellant is
Item 18.
4 current in his/her payments of Special Taxes. The second appeal must specify the reasons for its disagreement with the CFD Administrator’s determination.
G. MANNER OF COLLECTION
The Special Tax will be collected in the same manner and at the same time as ordinary ad valorem property taxes; provided, however, that the CFD may directly bill the Special Tax, may collect Special Taxes at different time or in a different manner if necessary to meets its financial obligations, and may covenant to foreclose and may actually foreclose on delinquent Assessor’s Parcels as permitted by the Act.
H. PREPAYMENT OF THE SPECIAL TAX
The Special Tax may not be prepaid.
I. TERM OF THE SPECIAL TAX
The Annual Maximum Special Tax shall be levied in perpetuity or unit Law Enforcement, Fire and Paramedic Services are no longer being provided by the City within the CFD, whichever is earlier.
Item 18.
PROPOSED BOUNDARY OF CITY OF COACHELLA
COMMUNITY FACILITIES DISTRICT NO. ____-_, ANNEX 34
(A PORTION OF SECTION 7, TOWNSHIP 6 SOUTH, RANGE 8 EAST, S.B.M.)
COUNTY OF RIVERSIDE
STATE OF CALIFORNIA
J.N. 2499 SHEET 1 OF 1 SHEET
CITY OF COACHELLA COMMUNITY FACILITIES DISTRICT NO. ____, ANNEX 34, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA
PROPOSED BOUNDARY MAP
______ ___________ ______
____________ ____________
___________
______________________________
______________________________
______________________________
__________
__________ ______
__________________________________________________________ ________ _____________ ______ ___________________________ __________________________________________________________ APN 768-400-001
N.T.S.
VICINITY MAP
NRTH
E'LY 330' OF
N 1/2, LOT 7
MB 4/53
POR. N 1/2, LOT 8, MB 4/53
DOC. NO. 2014-0186966
REC. 5/22/2014, O.R.
E. LINE
LOT 7
APN 768-350-002
VAN BUREN STREET
AVENUE 52
AVENUE 50
111
CALLE VERDE CALLE
CALLE ZAMORA
SITE
HARRISON STREET
TECHA
0' 160'
SCALE 1"=80'
80' 240' 320'
S. LINE N 1/2, LOT 7
MB 87/81-82 MB 21/19
MB 20/56
RS 130/7
MB 397/1-5
EMPALME
CALLE
CALLE VERDE
CALLE TECHA
CALLE ZAMORA
CALLE LEANDRO
TRACT MAP NO. 31158
{\Fromans|c0;9.254 AC.}
Item 18.
June 8, 2022
Subject: CFD Loan Commitment
Via Verde Apartments
Coachella, CA 92236
To Whom It May Concern:
The City Council of the City of Coachella, by Resolution No. 2005-93, authorized the creation of the City of Coachella Community Facilities District 2005-1 (the "CFD") and, by Resolution No. 2005-94, authorized the levy of a special tax for properties within the CFD (the "Special Assessment"), pursuant to the Mello-Roos Community Facilities Act of 1982, as amended.
Villa Verde I LP (“Developer”) has obtained site control for a proposed affordable housing project with the intention of constructing a 152-unit affordable multifamily development consisting of 1-3 bedroom apartments, community room, laundry facilities and common open spaces known as the Via Verde Apartments. Located on 9.4 acres of property at the southwest corner of Calle Verde and Calle Techa APN 768-250-002 and 768-300-001 (the “Project”) with expected entitlement in the name of a new entity to be formed conducive to the type of project contemplated (“to be formed entity”).
The City agrees to enter into a conditional affordable housing loan commitment wherein the City agrees to loan “to be formed entity” funds for the prepayment of special assessments under the following terms:
1. Loan Amount - $26,616,434*.
2. Loan Term - 55 years.
3. Interest - 2% simple per annum**.
4. Repayment – in full at end of loan term, sale or refinance.
5. Annual Payments - 50% of residual cash flow or funding source allowed maximum ***. *Based on CFD amount for fiscal year 21/22 of $1,249.40 presuming 3% average annual CIP increases.
Agreement amount to be updated to reflect current CFD rate at time of project completion. Special assessments exceeding the loan/prepayment amount within the 55-year term will be included in the applicable year levy.
**Interest will be calculated on the accrued unpaid special assessment balance each year. ***Free cash flow will be stipulated in the agreement consistent with standard financial definitions and will specifically exclude any equity items such as but not limited to partnership distributions, profit pay outs, partner guaranteed payments or any other equity/capital distribution as defined by Generally Accepted Accounting Principles. Free cash flows will also specifically exclude reserve balances except
Item 18.
for reasonable operating reserves which will not exceed one year of operating expenses as measured by the immediately preceding fiscal year.
Conditions of Loan Approval:
1. The Developer agrees to enter into a concurrent prepayment agreement in the same amount as the loan agreement. Monies received under the affordable housing loan agreement will be directly paid to the City in prepayment of CFD taxes due.
2. The Developer agrees to annex the property into the CFD.
3. The Developer agrees to applicable modification of the CFD to permit a prepayment agreement.
4. The Developer secures all project financing.
5. The Developer obtains all necessary City and other regulatory approvals.
6. The Developer agrees to complete all off-site improvements specified in grant, funding and City agreements along with related applications and supporting detail documents.
Council of the City of Coachella approved this conditional loan commitment for the above-referenced project at a specially convened meeting on June 8, 2022. This letter shall serve as an enforceable funding commitment for the loan. The loan, totaling $26,616,434 will be made as permanent funding for the project.
Should you have any questions, please do not hesitate to contact me at 760-398-3502.
Sincerely,
________________________
Item 18.
STAFF REPORT
6/8/2022
TO: Honorable Mayor and City Council Members
FROM: Gabriel D. Martin, City Manager
SUBJECT: Resolution No. 2022-58 Supporting Ocean Water Importation to Refill the Salton Sea While Reducing Greenhouse Gas Emissions
STAFF RECOMMENDATION:
Adopt a resolution No. 2022-58 supporting ocean water importation to refill the Salton Sea while reducing greenhouse gas emissions.
EXECUTIVE SUMMARY:
The inflow of water to the Salton Sea has decreased and pursuant to the Quantification Settlement Agreement, mitigation water inflows ended on December 31, 2017, and without restoration or stabilization measures, the Salton Sea will rapidly decline.
In June 2018, the Counties of Imperial and Riverside entered into a Memorandum of Understanding (MOU) to work together, along with local agencies, on agreed projects that would stabilize and restore the Salton Sea.
The Salton Sea Coalition has requested the City’s adopt a resolution showing its continued support of ocean water import to refill the Salton Sea, and request the Ocean Water Importation Independent Review Panel assess potential carbon emissions when conducting the comprehensive analysis of ocean water import as long-range solutions.
BACKGROUND:
Recognizing that cooperation among stakeholders affected by the Salton Sea is paramount to solve its complex challenges, Riverside and Imperial Counties signed an MOU in June 2018, calling for joint planning to ensure smooth development of a multi-benefit project known as the Perimeter Lake.
Both counties plan to work together with local agencies on agreed projects and financing mechanisms such as an Enhanced Infrastructure Finance District (EIFD), which would support projects and stimulate economic development around the Salton Sea. This would include creating
Item 19.
recreational lakes, supporting geothermal resource development, mitigating air quality issues, and preserving vital habitat.
The Coachella City Council has adopted resolutions declaring its support as follows:
Resolution No. 2020, adopted on January 22, 2020 – in support of the in Support of a Comprehensive Analysis of Ocean Water Import for the Restoration of the Salton Sea. Resolution No. 2020-48, adopted on August 7, 2020, in Support of the Addition of a Valley-Wide Representative to the Salton Sea Management Program ("SSMP") Engagement Committee, and Supporting the Immediate Comparative Engineering Review of the Ocean Water Import Proposals Accepted by the State of California in 2018.
The Ocean Water Import Independent Review Panel consists of scientists selected by UC Santa Cruz in August 2021 to conduct a comprehensive review of ocean water importation as part of the long-range solution for the Salton Sea that Coachella Valley cities called for in their resolutions in 2019 and 2020. The Long-Range Planning Committee of the Salton Sea Management Plan is comprised of state officials, agency officials, and a few representatives of the community. This committee is relying on Tetra Tech, a private engineering firm, to review plans from 15 years ago that were not implemented by the State due to the estimated $9 billion dollar cost. These plans do not include the importation of water, nor do they include any evaluation of potential greenhouse gas emissions.
It is scientifically imperative to choose a long-term plan for the Salton Sea that takes greenhouse gas emissions into account. The planning committees have not explained the process or criteria for comparing the non-importation proposals with the ocean water importation proposals, nor have they stated that they would evaluate the potential greenhouse gas emissions of the various plans.
Finally, there is no public hearing scheduled during the months between now and December to receive public comments.
The Salton Sea Coalition requested that public agencies impacted by the decline of the Salton Sea adopt resolutions supporting ocean water importation, including taking into account greenhouse gas emissions, as a long-term solution to restore the Salton Sea.
ALTERNATIVES:
Council may elect to not adopt this resolution.
FISCAL IMPACT:
None.
Item 19.
RESOLUTION NO. 2022-58
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COACHELLA, CALIFORNIA, DECLARING ITS SUPPORT FOR THE
SALTON SEA MANAGEMENT PROGRAM TO REVIEW AND
CONSIDER THE IMPACTS OF GREENHOUSE GAS EMISSIONS
DURING THE COMPREHENSIVE ANALYSIS OF WATER IMPORT
ALTERNATIVES AS PART OF THE LONG-TERM SOLUTION FOR THE
SALTON SEA
WHEREAS, the Salton Sea Restoration Act (known as the California Fish and Game Code 2931) in part provides that:
1. The State of California undertake the restoration of the Salton Sea ecosystem and the permanent protection of the wide variety of flora and fauna dependent upon the ecosystem.
2. Restoration shall be based upon an approved preferred alternative utilizing the Salton Sea Restoration Fund and other funds made available by the California Legislature and the federal government.
3. Air quality impacts to the surrounding region, both existing and foreseeable, shall be mitigated.
4. Complete engineering studies regarding water replenishment alternatives shall be incorporated into the restoration plan of the Salton Sea.
5. Cooperation with local governments, nonprofit organizations, private businesses and the public shall be included as a basis for moving forward.
WHEREAS, the State of California has developed the Salton Sea Management Program through departments within the California Natural Resources Agency and Environmental Protection Agency, and is obligated to pay for certain costs related to habitat, air and water quality issues at the Salton Sea; and
WHEREAS, the California State Water Resources Control Board has an oversight role in monitoring and ensuring progress towards the goals of the Salton Sea Management· Program, and has set a deadline of December 31, 2022, for the completion of a long-term plan regarding the Salton Sea; and
WHEREAS, on December 12, 2018, the City Council adopted Resolution No. 2018-80 in support of the memorandum of understanding between the County of Imperial and the County of Riverside concerning unified support for the Salton Sea; and
Item 19.
Resolution No. 2022-58
WHEREAS, on January 22, 2020, the City Council adopted Resolution No. 2020-05, in support of a Comprehensive Analysis of Ocean Water Import for the Restoration of the Salton Sea; and
WHEREAS, on August 7, 2020, the City Council adopted Resolution No. 2020-48 in support of the addition of a Valley-Wide Representative to the Salton Sea Management Program ("SSMP") Engagement Committee, and Supporting the Immediate Comparative Engineering Review of the Ocean Water Import Proposals Accepted by the State of California in 2018; and WHEREAS, the Salton Sea Management Program has established an Independent Review Panel to review the concepts for water importation to the Slaton Sea for its long-term restoration.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Coachella, California, as follows:
1. The City Council reiterates their support of the Salton Sea Management Program conducting a comparative review of the water import proposals accepted by the State of California in 2018 through the Independent Review Panel.
2. The City Council requests that the Independent Review Panel for Salton Sea water importation established by the Salton Sea Management Program consider the impacts of greenhouse gas emissions during the comprehensive analysis of water import alternatives as part of the long-term solution for the Salton Sea.
PASSED, APPROVED and ADOPTED this 8th day of June 2022. ___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney
Item 19.
Resolution No. 2022-58
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2022-58 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 8 th day of June
2022, by the following vote of Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 19.
STAFF REPORT
6/8/2022
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize purchase and appropriation for a new 2023 Freightliner M2 106 Patcher Truck from PB Loader Corporation, in the amount of $266,449.65.
STAFF RECOMMENDATION:
Authorize purchase and appropriation for a new 2023 Freightliner M2 106 Patcher Truck from PB Loader Corporation, in the amount of $266,449.65.
EXECUTIVE SUMMARY:
The City of Coachella Streets Division has never owned a patch truck. This unit is needed to complete basic street repairs such as: skin patches and potholes need to prevent additional degradation of city streets. Streets staff currently make these repairs with cold mix (untreated/heated) and not hot mix, which is a more permanent repair of street failures, due to the absence of a patch truck. Staff is currently using a 2002 Chevy 3500 Flatbed to complete potholes repairs by: loading the unit with cold mix, applying cold mix to potholes and then compacting the area using the truck weight. Street Division does use hot mix when repairing larger areas such as large sink holes and trench repairs resulting from water line repairs; this circumstances require the repair to require a minimum of 4-6 tons of hot mix that is ordered from a local plant (plant will not fill and deliver order small than 4-6 tons).
The total cost to purchase the recommended PB Loader Patcher, is $266,449.65. The recommended unit is a 2023 Freightliner M2 106 Patcher Truck outfitted with a PB Model BC-4 Loader onto the Freightliner chassis. The unit will come outfitted with: asphalt cutter, compacter, safety lighting, built in compressor, heating system for patcher including 35 gallon liquid propane gas tank and electrical heating system, tac wand and hot mix/cold mix hopper capacity of 6 tons; material can remain heated and usable for up to 3 days. This unit will allow Street Division staff to complete skin patch repairs in addition potholes in a more efficient and safer manner than is done by the team currently.
Staff is recommending award to PB Loader Corporation for a patcher unit through the cooperative purchasing processes awarded by Sourcewell to PB Loader Corporation. The build time for this unit is approximately 9 months.
Item 20.
FISCAL IMPACT:
The fiscal year 2021/2022 approved budget identified an appropriation of $120,000 towards the purchase of a new patcher truck. Staff is requesting an additional appropriation of $146,449.65 in the general fund to allow staff to proceed in awarding the purchase agreement to PB Loader Corporation for this unit.
Attachment:
Proposal Purchase Agreement from PB Loader Corporation
Item 20.
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Item 20.
STAFF REPORT
6/8/2022
TO: Honorable Mayor and City Council Members
FROM: Andrea J. Carranza, Deputy City Clerk
SUBJECT: Designation of Voting Delegate and Alternates to the League of California Cities Annual Conference & Expo.
STAFF RECOMMENDATION:
It is recommended that the City Council designate a voting member and two alternates to attend the Friday, September 9, 2022, League of California Cities Annual Business Meeting. The voting delegate is required to register and attend the League Conference.
BACKGROUND:
The League of California Cities is one of the primary lobbying organizations for municipalities at the State level. A number of key policy decisions are made in order to support cities and represent municipal interests to the Assembly and the Governor. In order to ensure that the views of the City of Coachella are represented to the League in formulating their policies, we must designate a delegate to represent us at the League Conference and the Annual Business Meeting.
DISCUSSION/ANALYSIS:
The League’s 2022 Annual Conference & Expo is scheduled for September 7-9, 2022, in Long Beach, California. An important part of the Annual Conference is the Annual Business Meeting (during General Assembly). The General Assembly will be held on Friday, September 9. At this meeting, the League membership considers and takes action on resolutions that establish League policy.
The City of Coachella must designate a voting delegate to represent the City at the Annual Business Meeting. We are also asked to appoint up to two alternate voting delegates. One of these delegates may represent the City in the event that the designated voting delegate is unable to attend the conference.
The designation of a voting delegate and alternates must be done by City Council action and a copy of the Council action reflecting the Council’s selection must be forwarded to the League no later than August 31, 2022. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only.
Item 21.
ALTERNATIVES:
The only alternative action is for the Council to choose not to designate a representative for the City at the Annual Conference and Business Meeting of the League of California Cities.
FISCAL IMPACT:
The voting delegate is required to register and attend the League Conference. The City will incur any expenses necessary for this registration for the delegate to attend the conference during this period.
Attachment: Annual Conference Voting Procedures and Schedule
Item 21.
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: June 1, 2022
TO: City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference & Expo – September 7-9, 2022 Cal Cities 2022 Annual Conference & Expo is scheduled for September 7-9, 2022 in Long Beach. An important part of the Annual Conference is the Annual Business Meeting (during General Assembly) on Friday, September 9. At this meeting, Cal Cities membership considers and acts on resolutions that establish Cal Cities policy.
In order to vote at the Annual Business Meeting, your city council must designate a voting delegate. Your city may also appoint up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity.
Please complete the attached Voting Delegate form and return it to Cal Cities office no later than Friday, September 2. This will allow us time to establish voting delegate/alternate records prior to the conference.
Please view Cal Cities’ event and meeting policy in advance of the conference. • Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council.
When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken, or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. • Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration will open by June 1 on the Cal Cities website. In order to cast a vote, at least one voter must be present at the Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting.
Council Action Advised by August 31, 2022
Item 21.
• Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. • Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges.
The Voting Delegate Desk, located in the conference registration area of the Long Beach Convention Center, will be open at the following times: Wednesday, September 7, 8:00 a.m. – 6:00 p.m.; Thursday, September 8, 7:00 a.m. – 4:00 p.m.; and Friday, September 9, 7:30 a.m.–12:30 p.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Friday, September 2. If you have questions, please call Darla Yacub at (916) 658-8254.
Attachments:
• Annual Conference Voting Procedures
• Voting Delegate/Alternate Form
Item 21.
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org Annual Conference Voting Procedures
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate.
7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting.
Item 21.
CITY:________________________________________
2022 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Friday, September 2, 2022. Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.
To vote at the Annual Business Meeting (General Assembly), voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the Annual Business Meeting. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the Voting Delegate Desk.
1. VOTING DELEGATE
Name:
Title:
2. VOTING DELEGATE - ALTERNATE 3. VOTING DELEGATE - ALTERNATE Name: Name:
Title: Title:
ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).
Name: ____________________________________ Email_________________________________ Mayor or City Clerk_________________________ Date____________ Phone________________ (circle one) (signature) Please complete and return by Friday, September 2, 2022 to:
Darla Yacub, Assistant to the Administrative Services Director E-mail: [email protected]; Phone: (916) 658-8254
Item 21.
STAFF REPORT
6/8/2022
TO: Honorable Mayor and City Council Members
FROM: Gabriel Perez, Development Services Director
SUBJECT: Community Facilities District (CFD No. 2005-01) Annexation 33 – Mariposa Pointe
SPECIFICS: a) Resolution No. 2022-50 Determining the Validity of Prior Proceedings relating to Annexation of Property (Annexation No. 33) in the City of Coachella CFD No. 2005-01 (Law Enforcement, Fire and Paramedic Services).
b) Resolution No. 2022-51 on Behalf of CFD No. 2005-01 Calling a Special Election within Annexation Area No. 33 (Mariposa Pointe – Tract No. 32074, 32074-1 and 32074-2).
c) Resolution No. 2022-52 Canvassing The Results of The Election Held Within CFD No. 2005-01 (Area No. 33)
d) Ordinance No. 1194 on Behalf of CFD No. 2005-01 Authorizing the Levy of a Special Tax within Annexation Area No. 33 Annexed to Said District (1st Reading)
STAFF RECOMMENDATION:
Staff recommends that the City Council open the public hearing and take the following actions:
1) Adopt Resolution No. 2022-50 and Direct City Clerk to orally verify proof of publication of notices pursuant to Mello-Roos CFD Act of 1982, and confirm absence of any landowner protest;
2) Adopt Resolution No. 2022-51 Calling a Special Election. 3) Adopt Resolution No. 2022-52 Canvassing the Results of The Election within CFD No. 2005-01 (Annexation Area No. 33)
4) Introduce for 1st Reading, by title only, Ordinance No. 1194 Authorizing the Levy of a Special Tax within Annexation Area No. 33 Annexed to CFD No. 2005-01.
Item 22.
BACKGROUND:
On September 14, 2005 the City Council adopted Resolution No. 2005-93 establishing the City of Coachella Community Facilities District No. 2005-01 (Law Enforcement, Fire and Paramedic Services) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended. The District and several annexations of territory have been established in the City of Coachella over the past 17 years. The annexation areas consist of new residential subdivisions and multifamily residential development projects.
On April 13, 2022 the City Council adopted Resolution No. 2022-38 stating its intention to annex certain property, consisting of Mariposa Pointe – Tract No. 32074, 32074-1 and 32074-2 (“Annexation Area No. 33”) into the District pursuant to the Act. A copy of Resolution No. 2022- 38 which includes a description and map of Annexation Area No. 33, and the rate and method of apportionment and manner of collection of the special tax are on file with the City Clerk.
DISCUSSION/ANALYSIS
Pursuant to the conditions of approval imposed on Architectural Review No. 21-09, which approved architectural plans for residences on 155 entitled lots to DR Horton, the project site must be annexed into the City-wide Community Facilities District (CFD No. 2005-01). Coachella Valley Housing Construction owns 24 of the subdivision lots for future development of single family residences. The City Council took the first step in this process by adopting a resolution of intention on April 13, 2022 (Resolution No. 2020-29) describing the property in question.
The resolution of intention affirmed the Annexation 33 Map, and the rate and method of tax collection for the annexed property. The CFD is collected through the annual property tax assessment rolls and, for this project, may be subject to a subsequent Agreement for deferral of assessments. There is currently two landowners and they have filed a “Petition and Waiver” with the City Clerk’s Office certifying their desire to create the District under shortened timelines.
Attached for the City Council’s review and approval are the following resolutions and Ordinance action items:
Resolution 2022-50 of the City Council Determining the Validity of Prior Proceedings relating to Annexation of Property (Annexation 33) in the City of Coachella Community Facilities District No. 2005-01 (Law Enforcement, Fire and Paramedic Services).
Resolution 2022-51 of the City Council acting on Behalf of the City of Coachella Community Facilities District No. 2005-01 (Law Enforcement, Fire and Paramedic Services) Calling a Special Election within Annexation Area 33.
Resolution 2022-52 of the City Council acting on Behalf of the City of Coachella Community Facilities District No. 2005-01 (Law Enforcement, Fire and Paramedic Services) Canvassing the Results of the Election Held Within Annexation Area No. 33 Annexed to Said District.
Ordinance No. 1194 - An Ordinance of the City Council acting on Behalf of the City of Coachella Community Facilities District No. 2005-01 (Law Enforcement, Fire and
Item 22.
Paramedic Services) Authorizing the Levy of a Special Tax Within Annexation Area No. 33 Annexed to Said District (First Reading).
On the night of the public hearing, staff will provide the Mayor, or designee, with specific instructions on the necessary procedures and public announcements for conducting the above public hearings, and adopting the resolution and ordinance actions.
FISCAL IMPACT:
The attached resolutions and ordinance actions would pave the way to annex the Mariposa Pointe site (Annexation No. 33) into the City-wide CFD which would collect an annual assessment that pays for Law Enforcement, Fire and Paramedic Services. The current rate and apportionment method would collect $1,249.40 for every dwelling unit that is constructed within the developed multifamily residential project. Ultimately, these funds will be used to augment the operating costs for police, fire, and paramedic services in the City of Coachella.
ALTERNATIVES:
1. Adopt the attached resolutions and introduce Ordinance 1194 for 1st Reading, by title only.
2. Continue this item and provide staff with direction.
3. Take no action.
RECOMMENDED ALTERNATIVE(S):
Staff recommends alternative #1.
Attachments:
1. Resolution No. 2022-50
2. Resolution No. 2022-51
3. Resolution No. 2022-52
4. Ordinance No. 1194 (1st Reading)
5. Exhibit A - Rate and Method (CFD 2005-01)
6. Exhibit B - CFD Annexation Map 33
Item 22.
RESOLUTION NO. 2022-50
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COACHELLA
DETERMINING THE VALIDITY OF PRIOR PROCEEDINGS RELATING
TO ANNEXATION OF PROPERTY (ANNEXATION NO. 33) INTO CITY OF COACHELLA COMMUNITY FACILITIES DISTRICT NO. 2005-1
(LAW ENFORCEMENT, FIRE AND PARAMEDIC SERVICES)
WHEREAS, the City Council (the “Council”) of the City of Coachella, California (the “City”), has heretofore adopted Resolution No. 2022-38 stating its intention to annex certain property, consisting of Mariposa Pointe – Tract No. 32074, 32074-1 and 32074-2 (“Annexation Area No. 33”), into City of Coachella Community Facilities District No. 2005-1 (Law Enforcement, Fire and Paramedic Services) (the “District”) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended, (the “Act”); and WHEREAS, a copy of Resolution No. 2022-38 incorporating a description and map of the proposed boundaries of Annexation Area No. 33, and setting forth the rate and method of apportionment and manner of collection of the special tax to be levied within Annexation Area No. 33, which will be used to finance a portion of the cost of providing law enforcement, fire and paramedic services that are in addition to those provided in the territory within Annexation Area No. 33, prior to the annexation of Annexation Area No. 33, respectively, to the District and do not supplant services already available within the territory of proposed to be included in Annexation Area No. 33, are on file with the City Clerk and incorporated herein by reference; and WHEREAS, Resolution No. 2022-38 set May 25, 2022 as the date of the public hearing and continue the item to the July 25, 2007 on the annexation of Annexation Area No. 33 to the District and this Council held the said public hearing as required by law; and WHEREAS, at said hearing all persons not exempt from the special tax desiring to be heard on all matters pertaining to the annexation of Annexation Area No. 33 to the District were heard and a full and fair hearing was held; and
WHEREAS, at said hearings evidence was presented to the Council on said matters before it, and this Council at the conclusion of said hearings is fully advised in the premises;
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF COACHELLA AS FOLLOWS:
Section 1. Pursuant to Section 53325.1(b) of the Government Code, the Council finds and determines that the proceedings prior hereto were valid and in conformity with the requirements of the Act.
Section 2. Annexation Area No. 33 is hereby annexed into the District.
Section 3. The description and map of the boundaries of Annexation Area No. 33 on file in the City Clerk’s office and as described in said Resolution No. 2022-38 and incorporated herein by reference, shall be the boundaries of Annexation Area No. 33. The map of the proposed
Item 22.
Resolution No. 2022-50
boundaries of Annexation Area No. 33 has been recorded in the Office of the County Recorder of Riverside County, California in Book 70, page 95 of the Book of Maps of Assessments and Community Facilities Districts (Instrument Number 2007-0311095).
Section 4. Except where funds are otherwise available, there shall be levied annually in accordance with procedures contained in the Act, a special tax sufficient to finance a portion of the cost of providing law enforcement, fire and paramedic services that are in addition to those provided in the territory within Annexation Area No. 33 prior to the annexation thereof to the District and do not supplant services already available within the territory proposed to be included in Annexation Area No. 33. The rate and method of apportionment of the special tax and manner of collection is described in detail in Exhibit “A” attached hereto and incorporated herein by this reference. The special tax shall be utilized to pay for authorized services.
Section 5. Upon recordation of a notice of special tax lien pursuant to Section 3114.5 of the Streets and Highways Code, a continuing lien to secure each levy of the special tax shall attach to all real property in Annexation Area No. 33, and this lien shall continue in force and effect until the special tax obligation is canceled in accordance with law or until collection of the tax by the City ceases.
Section 6. Council finds that the proposed public services are necessary to meet the increased demand put upon the City as a result of the development within Annexation Area No. 25.
Section 7. The Council finds that there is not an ad valorem property tax currently being levied on property within Annexation Area No. 33 for the exclusive purpose of financing law enforcement, fire and paramedic services.
Section 8. Written protests against annexation of Annexation Area No. 33, or against the furnishing of specified services or facilities or the levying of a specified special tax within Annexation Area No. 33, have not been filed by fifty percent (50%) or more of the registered voters or property owners of one-half (1/2) or more of the area of land within Annexation Area No. 25.
Section 9. The Office of the City Manager, 1515 Sixth Street, Coachella, California 92236, (760) 398-3502, or its designee, is designated to be responsible for preparing annually a current roll of special tax levy obligations by assessor’s parcel number and for estimating future special tax levies pursuant to Section 53340.1 of the Government Code.
Section 10. The City Clerk is directed to certify and attest to this Resolution and to take any and all necessary acts to call, hold, canvass and certify an election or elections on the levy of the special tax.
PASSED, APPROVED and ADOPTED this 8
th day of June 2022.
___________________________________
Steven A. Hernandez
Mayor
Item 22.
Resolution No. 2022-50
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney
Item 22.
Resolution No. 2022-50
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2022-50 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 8 th day of June
2022, by the following vote of Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 22.
Resolution No. 2022-50
EXHIBIT A
RATE AND METHOD OF APPORTIONMENT
OF SPECIAL TAX
Item 22.
RESOLUTION NO. 2022-52
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COACHELLA
ACTING ON BEHALF OF CITY OF COACHELLA COMMUNITY
FACILITIES DISTRICT NO. 2005-1 (LAW ENFORCEMENT, FIRE AND
PARAMEDIC SERVICES) CANVASSING THE RESULTS OF THE
ELECTION HELD WITHIN ANNEXATION AREA NO. 33 ANNEXED TO
SAID DISTRICT.
WHEREAS, the City Council of the City of Coachella, California (the “Council”) has previously conducted proceedings pertaining to the annexation of certain properties, consisting of Mariposa Pointe – Tract No. 32074, 32074-1 and 32074-2 (“Annexation Area No. 33”), into the City of Coachella Community Facilities District No. 2005-1 (Law Enforcement, Fire and Paramedic Services) (the “District”), the rate and method of apportionment of a special tax to finance a portion of the cost of providing certain public services, and the calling of an election in regard to the foregoing; and
WHEREAS, on May 25, 2022, an election was held within Annexation Area No. 33 regarding the rate and method of apportionment of the proposed special tax; and WHEREAS, at such election the proposal for the rate and method of apportionment and manner of collection of the special tax for Annexation Area No. 33 was approved by the qualified electors of Annexation Area No. 33;
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF COACHELLA AS FOLLOWS:
Section 1. It is hereby determined that the election conducted within Annexation Area No. 33 was duly and validly conducted.
Section 2. The Council, acting as the legislative body of the District, is authorized to levy the special tax on behalf of the District, as specified in Resolution No. 2022-50 determining the validity of prior proceedings adopted by the City Council on May 25, 2022.
PASSED, APPROVED and ADOPTED this 8
th day of June 2022.
___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
Item 22.
Resolution No. 2022-52
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney
Item 22.
Resolution No. 2022-52
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2022-52 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 8 th day of June
2022, by the following vote of Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 22.
RESOLUTION NO. 2022-52
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COACHELLA
ACTING ON BEHALF OF CITY OF COACHELLA COMMUNITY
FACILITIES DISTRICT NO. 2005-1 (LAW ENFORCEMENT, FIRE AND
PARAMEDIC SERVICES) CANVASSING THE RESULTS OF THE
ELECTION HELD WITHIN ANNEXATION AREA NO. 33 ANNEXED TO
SAID DISTRICT.
WHEREAS, the City Council of the City of Coachella, California (the “Council”) has previously conducted proceedings pertaining to the annexation of certain properties, consisting of Mariposa Pointe – Tract No. 32074, 32074-1 and 32074-2 (“Annexation Area No. 33”), into the City of Coachella Community Facilities District No. 2005-1 (Law Enforcement, Fire and Paramedic Services) (the “District”), the rate and method of apportionment of a special tax to finance a portion of the cost of providing certain public services, and the calling of an election in regard to the foregoing; and
WHEREAS, on May 25, 2022, an election was held within Annexation Area No. 33 regarding the rate and method of apportionment of the proposed special tax; and WHEREAS, at such election the proposal for the rate and method of apportionment and manner of collection of the special tax for Annexation Area No. 33 was approved by the qualified electors of Annexation Area No. 33;
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF COACHELLA AS FOLLOWS:
Section 1. It is hereby determined that the election conducted within Annexation Area No. 33 was duly and validly conducted.
Section 2. The Council, acting as the legislative body of the District, is authorized to levy the special tax on behalf of the District, as specified in Resolution No. 2022-50 determining the validity of prior proceedings adopted by the City Council on May 25, 2022.
PASSED, APPROVED and ADOPTED this 8
th day of June 2022.
___________________________________
Steven A. Hernandez
Mayor
ATTEST:
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Angela M. Zepeda
City Clerk
Item 22.
Resolution No. 2022-52
APPROVED AS TO FORM:
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Carlos Campos
City Attorney
Item 22.
Resolution No. 2022-52
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF COACHELLA
)
) ss.
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I HEREBY CERTIFY that the foregoing Resolution No. 2022-52 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 8 th day of June
2022, by the following vote of Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
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Andrea J. Carranza, MMC
Deputy City Clerk