Item 12.
reference, are not completed within the aforementioned Performance Time and/or pursuant to any such completion schedule or Project milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. Pursuant to Government Code Section 53069.85, Contractor shall pay to the City as fixed and liquidated damages, and not as a penalty, the sums as reflected in the General Specifications Section of the Request for Proposals for performance deficiencies.
3.2.8 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.9 Insurance.
3.2.9.1 Time for Compliance. Contractor shall not commence Work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section.
3.2.9.2 Minimum Requirements. Contractor shall, at its
expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Contractor, its agents, representatives, employees or subcontractors. Contractor shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at
least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability:
Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.
(B) Minimum Limits of Insurance. Contractor shall
maintain limits no less than: (1) General Liability: $1,000,000.00 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used including, but not limited to, form CG 2503, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000.00 per accident for bodily injury and property damage; and (3)
Item 12.
Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California.Employer’s Liability limits of $1,000,000.00 per accident for bodily injury or disease.
3.2.9.3 Insurance Endorsements. The insurance policies
shall contain the following provisions, or Contractor shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies:
General Liability. The general liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to the Work or operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way.
Automobile Liability. The automobile liability policy
shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Contractor or for which the Contractor is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way.
Workers’ Compensation and Employer’s Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Contractor.
All Coverages. Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents, and volunteers.
3.2.9.4 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents, and volunteers.
Item 12.
3.2.9.5 Deductibles and Self-Insurance Retentions. Any
deductibles or self-insured retentions must be declared to and approved by the City.
Contractor shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents, and volunteers; or (2) the Contractor shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses.
3.2.9.6 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory to the City.
3.2.9.7 Verification of Coverage. Contractor shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
3.2.9.8 Reporting of Claims. Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.
3.2.10 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
3.2.12 Bonds.
3.2.12.1 Performance Bond. If specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.
3.2.12.2 Payment Bond. If required by law or otherwise
specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not-to-exceed compensation indicated in this
Item 12.
Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.
3.2.12.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause.
3.2.12.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California-admitted surety with a current A.M. Best’s rating no less than A:VIII and satisfactory to the City. If a California-admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.
3.3 Fees and Payments.
3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”C” attached hereto and incorporated herein by reference. The total compensation shall not exceed $900,000.00 (nine hundred thousand dollars and no cents) without written approval of City’s City Council. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.
3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution
Item 12.
of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.
3.3.5 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. Since the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement.
Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement.
All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
3.5.1.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination.
Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. Page 279 Item 12.
3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
CONTRACTOR:
West Coast Arborists, Inc.
2200 E. Via Burton
Anaheim, CA 92806
Attn: Victor Gonzalez, Vice President-Marketing
CITY:
City of Coachella
53462 Enterprise Way
Coachella, CA 92236
Attn: Maritza Martinez, Public Works Department
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.5.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.4 Attorney’s Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action.
3.5.5 Indemnification. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage, or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, consultants, and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Contractor shall defend, at Contractor’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents, or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding.
Contractor shall reimburse City and its directors, officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents, or volunteers.
3.5.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations,
Item 12.
understandings or agreements. This Agreement may only be modified by a writing signed by both parties.
3.5.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County.
3.5.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.5.9 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project.
3.5.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.5.11 Assignment or Transfer. Contractor shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
3.5.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.
3.5.13 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.
3.5.15 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.5.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5.17 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor Page 281 Item 12.
warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.18 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.5.19 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.5.20 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.
Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.5.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
3.6 Subcontracting.
3.6.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
Item 12.
CITY OF COACHELLA
By:
______________________________
Dr. Gabriel D. Martin
City Manager
Attest:
______________________________
City Clerk
Approved as to Form:
______________________________
Best, Best & Krieger
City Attorney
WEST COAST ARBORIST INC.
By:
______________________________
Signature
______________________________
Name
______________________________
Title
______________________________
License Number
Item 12.
EXHIBIT A
SCOPE OF SERVICES
GRID TREE PRUNING
Any tree work performed on a City tree must be done according to the City's specifications.
The criterion for pruning depends on the type or purpose of pruning. 1) General Specifications for hardwood tree pruning
a. The Contractor shall consult with the City’s designated representative before making any cuts that could result in permanent disfigurement of the structure of any tree.
b. The Contractor shall prune trees to prevent branch and foliage interference with safe public passage. The Contractor shall maintain street clearance to a safe distance above the public right-of-way at a minimum of eighty-four (84) inches above the surface of a public sidewalk or pedestrian way. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. If pruning to these standards would result in permanent disfiguration of a tree, the Contractor shall not prune the tree until such time direction is obtained from the City’s designated representative.
c. The Contractor shall use best practices when removing a live branch and shall include pruning cuts in branch tissue just outside the branch bark ridge and collar, which are trunk tissue. If no collar is visible, the angle of the cut should approximate the angle formed by the branch bark ridge and the trunk. d. When removing a dead branch, the final cut should be made outside the collar of live callus tissue. If the collar has grown out along the branch stub, only the dead stub should be removed, the live collar should remain intact and uninjured. e. Whenever pruning involves the removal of limbs that are too large to hold securely in one hand during the cutting operation, the limb shall be cut off first at a point several feet beyond the intended final cut. The final cut shall be made in a manner to prevent unnecessary tearing back of the bark and wood. Cuts that result in tearing of tissue on limbs below cuts shall be corrected.
f. All final tree pruning cuts shall be made in such a manner to favor the earliest possible covering of the wound by natural callus growth. Excessively deep flush cuts, that produce large wounds or weaken the tree at the cut, shall not be made.
The branch collar should not be removed.
g. All dead and dying branches and branch stubs shall be removed. h. All broken or loose branches shall be removed.
Item 12.
j. Branches that are developing in such a manner as to become larger than the limbs they originate from shall be removed.
k. When encountering limbs that are weighted with more foliage than the limb is likely to support, branches shall be selectively pruned toward the end of the limb in order to reduce end weight and thus decrease the likelihood of limb failure.
l. Branches that create sight line conflicts with traffic control signs and/or devices shall be selectively pruned.
m.Branches that are within five (5) feet of a structure shall be selectively pruned. n. Trees of sprout or sucker growth s h a ll b e c l e a red to a minimum height of ten (10) feet above ground level. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. o. Trees shall be pruned to maintain a balanced appearance when viewed from the opposite side of the street immediately opposite the tree, unless authorized by the City’s designated representative to do otherwise. p. All vines entwined in trees and on tree trunks shall be removed. Vine tendrils shall be removed without injury to trees. Vines include, but are not limited to, ivy and mistletoe.
q. Tree limbs shall be removed and controlled in such a manner t o cause no damage to other parts of the tree, or to other plants or property. r. All tools used on a tree known to contain an infectious tree disease shall be properly disinfected immediately before and after completing work on such tree. s. All pest infestations relating to termites, bees, hornets, or wasps shall be promptly reported to the City’s designated representative.
t. All cutting tools and saws used in tree pruning shall be kept sharpened to result in final cuts with an un-abrasive wood surface and secure bark remaining intact. u. All trees six (6) inches in diameter or less shall be pruned with hand tools only. v. Chain saws shall not be permitted to remove any branches two (2) inches or less in diameter. This is to prevent any unnecessary abrasions to cambial tissue that may predispose a tree to insect and/or future disease/decay problems.The use of climbing spurs or spike shoes in the act of pruning trees is prohibited, unless specifically directed by the City, to aid in the safety of climbers performing the removal of a tree.
Item 12.
2) Crown Raising/Clearance Prune:
A Crown Raising or Clearance Prune is performed when conditions within the crown of a hardwood tree are such that a certain objective needs to be met or a certain condition needs attention. A crown raising or clearance prune does not involve the detail of work found in a full prune. Crown raising or clearance pruning may consist of one or more of the following pruning types:
a. Crown Raising: Crown Raising consists of removing the lower branches of a tree in order to provide clearance for buildings, vehicles and pedestrians. It is important that a tree have at least one-half of its foliage on branches that originate in the lower two-thirds of its crown to ensure a well-formed, tapered structure and to uniformly distribute stress within the tree. b. Clearance Prune: Clearance Prune is employed as a means of eliminating limbs from the crown of a hardwood tree when an entire pruning of the tree is not warranted. Clearance pruning does not involve the fine detail work described herein as "full prune.”
3) General Trimming and Shaping of Broadleaf Trees
Follows the shape indicated by the natural growth habits of each tree species.
Trimming and shaping of trees shall be as directed by the City’s designated representative and in accordance with the following:
1. Cut to laterals to preserve the natural form of the tree, leaving the head open enough for the branching system to show and permitting the dead material to be easily cleaned out and light to show through the head. Tree foliage shall be reduced by at least twenty-five percent (25%) and up to thirty percent (30%).
2. In specific cases the City’s designated representative may direct the Contractor to reduce the size of the tree crown in an effort to limit the height of specific trees.
3. Dead wood or weak, diseased, insect-infested, broken, low, or crossing limbs shall be trimmed and removed. Branches with an extremely narrow angle of attachment should normally be removed.
4. Small limbs, including suckers and waterspouts, shall be cut close to the trunk or branch from which they arise.
Heading cuts and/or topping shall not be allowed under any circumstances. Heading, rounding over, or stubbing shall not be an accepted practice for reducing the size or the framework of any tree.
SPECIALTY PRUNE CLASSIFICATIONS FOR HARDWOOD TREES
A Full Prune is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be fully pruned. Complete pruning is recommended when the primary objective is to maintain or improve tree health and structure, and
Item 12.
includes pruning to reduce overall canopy mass and excessive wood weight. Trees that are identified for a Full Prune shall have no more than thirty percent (30%) of the live foliage removed. A Full Prune typically consists of one or more of the following pruning treatments:
1. Crown Cleaning: Crown Cleaning or cleaning out is the removal of dead, diseased, crowded, weakly attached and low-vigor branches and water sprouts from the entirety of the tree crown. Care must be used to avoid stripping branches of all foliage at the interior of the tree crown. This practice, known as "lion tailing" disrupts the structural integrity of the tree, making it subject to limb and branch failure, especially during high winds.
2. Crown Thinning: Crown Thinning includes crown cleaning and the selective removal of branches to increase light penetration and air movement into and through the crown. Increased light and air stimulates and maintains interior foliage, which in turn improves branch taper and strength. Thinning reduces the wind-sail effect of the crown and the weight of heavy limbs. Care must be used to avoid stripping branches of all foliage at the interior of the tree crown. Thinning the crown can emphasize the structural beauty of the trunk and branches as well as improve the growth of plants beneath the tree by increasing light penetration.
When thinning the crown of mature trees, up to thirty percent (30%) of the live foliage may be removed unless directed otherwise by the City’s designated representative.
3. Crown Reduction: Crown Reduction is used to reduce the height and/or spread of a tree. Crown reduction varies from topping, a destructive practice, in that cuts are not made indiscriminately, resulting in large stubbed off limbs that are subject to decay. While reducing a crown, tree workers must adhere to basic tree trimming practices involving limb/branch size relationships and use of the branch bark collar to avoid the onset of decay at cut sites.
4. Crown Restoration:
Crown Restoration is a corrective pruning used to restore the form of crowns that have been previously damaged. This treatment is best performed by tree workers who have a good understanding of the effects of pruning for the cultivation of tree canopies.
PALM TREE PRUNING
Any tree work performed on a City tree must be done according to the City's specification. The criterion for pruning depends on the type or purpose of pruning. Palm Pruning consists of maintaining the crowns and trunks of palm trees including the pruning of spent or declining fronds, seed pods and the skinning or shaping of spent petiole bases into a ball or nut as applicable by palm type. 1) The specifications for the pruning of palm trees are as follows:
Item 12.
a. While making an approach to the palm crown for pruning, the Contractor shall inspect the trunk of the palm tree for signs of decay, insect frass, bird nesting or any other condition suggestive of a structural abnormality. Upon finding any condition suggestive of a structural abnormality of the palm stem, the Contractor shall report to the City’s designated representative immediately. b. Fronds shall be trimmed using a handsaw or pole saw that has been sterilized for no less than five (5) minutes by having the entirety of its cutting blade submersed in an equal solution of bleach and water before and after the handsaw is used to cut the fronds of any other palm tree.
At no time shall a chainsaw be used to prune any frond from any Canary Island Date Palm (Phoenix canariensis) in the City. The use of chainsaws to prune any frond from any Canary Island Date Palm will result in monetary penalties up to the cost of replacement of the palm. Live, healthy fronds, initiating at an angle of ninety degrees ( 9 0 º ) or gr eater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. Live trunk tissue should never be cut while pruning palm fronds.
c. Using properly sterilized equipment as described herein, any fruit or flower structures in the crown of the palm shall be removed concurrently with frond pruning. At no time shall a chainsaw be used to cut any fruit or flower from any Canary Island Date Palm (Phoenix canariensis) in the City. The use of chainsaws to prune any fruit or flower structures from any Canary Island Date Palm shall result in severe penalties up to the replacement cost.
Care shall be taken in the handling of fruit and flowers as they are likely to release clear liquids that react with and can cause staining to hardscape elements. The Contractor shall be responsible for removing palm fruit related stains from private property hardscape elements.
d. Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows:
1. Canary Island Date Palm (Phoenix canariensis): dead petiole bases shall be formed into an ornamental ball which begins directly below the lowest green fronds and acts to provide a base of support to the palm crown. This ornamental ball shall be uniform and smooth in appearance and shall extend no less than four (4) feet and no more than eight (8) feet below the lowest live frond in the crown. Ornamental balls with flattened or "stop sign" sides will not be accepted. The upper portion of the ornamental ball shall not taper in, resulting in a "pineapple" appearance as this treatment defeats the support capacity of the ball. The distal portion of the ball shall begin at a point flush with the periphery of the palm trunk and make a
Item 12.
gradual taper upwards until it reaches the periphery of the shaped ornamental ball. While forbidden to use chainsaws for pruning fronds, fruit and flowers from any palm tree in the City, the Contractor may use a clean chainsaw in forming and/or shaping the ornamental ball of a Canary Island Date Palm. The use of a sharpened shovel in shaping and maintaining ornamental balls often results in ornamental balls which have flat, un-tampered bottoms that are likely to relax and collapse into pedestrian and vehicular traffic zones with grave consequences.
The Contractor shall use care not to cut into live trunk tissue while maintaining the ornamental ball. The Contractor shall remove any foreign plant material that has sprouted in an ornamental ball. The Contractor shall verify that the ornamental ball meets the standard described herein each time a Canary Island Date Palm is pruned.
2. Date Palm (Phoenix dactylifera): spent petiole bases are left to form a supportive "base" below the lowest green fronds of the crown. Unlike the ornamental ball of a Canary Island Date Palm (Phoenix canariensis), the base does not require ornate shaping.
Instead, spent petiole bases are left uniformly long to form the base of the canopy, which shall extend no less than four (4) feet and no more than six (6) feet below the lowest live frond in the crown. While forbidden to use chainsaws for pruning fronds, fruit and flowers from any palm tree in the City, the Contractor may use a chainsaw in forming and/or shaping the base of a Date Palm by shortening a number of the lower petiole bases to bring the length of the nut to standard. The Contractor shall use care not to cut into live trunk tissue while maintaining the nut. The Contractor shall verify that the base meets the standard described herein each time a Date Palm is pruned.
3. Queen Palm (Syagrus romanzoffianum): loose petiole bases are to be removed each time the crown of a Queen Palm is maintained. Petiole bases that are attached to live trunk tissue shall be left undamaged.
4. King Palm (Archontophoenix cunninghamiana): loose petiole bases are to be removed each time the crown of a King Palm is maintained. Petiole bases that are attached to live trunk tissue shall be left undamaged.
5. Mexican Fan Palm (Washingtonia robusta): spent petiole bases are left uniformly long to form a base which shall extend no more than four (4) feet below the lowest live frond in the crown. Using hand tools, the Contractor shall skin the trunk area below the base clean without causing damage to live trunk tissue. The Contractor shall verify that the base meets the standard described herein each time a Mexican Fan Palm is pruned.
Item 12.
6. California Fan Palm (Washingtonia filifera): spent petiole bases are left uniformly long to form a nut which shall extend no more than eight (8) feet below the lowest live frond in the crown. Using hand tools, the Contractor shall skin the trunk area below the base clean without causing damage to live trunk tissue. The Contractor shall verify that the base meets the standard described herein each time a California Fan Palm is pruned.
7. Washingtonia filifera (California Fan Palm): spent petiole bases are left uniformly long to form a nut which shall extend no more than eight (8) feet below the lowest live frond in the crown. Using hand tools, CONTRACTOR shall skin the trunk area below the nut clean without causing damage to live trunk tissue. CONTRACTOR shall verify that the nut meets the standard described herein each time a California Fan Palm is pruned.
TREE REMOVAL
Tree removal consists of the removal of the entirety of a hardwood tree or palm tree and the removal of its root system.
1. The Contractor shall comply with all general specifications standards described herein.
2. The price given by the Contractor for tree removals shall be inclusive of all staff, materials and equipment necessary to remove trees as described herein. landscape irrigation components prior to the removal of a tree and its root system. The Contractor shall notify the City’s designated representative in writing of any condition that prevents the removal of a tree and/or the grinding of its root system.
The Contractor shall take all responsibility for any damage that occurs once the process of removing a tree and/or associated root grinding begins.
3. The Contractor shall comply with wildlife protection standards described herein whenever removing a tree.
4. The Contractor shall not remove any tree without first confirming that the tree being considered is indeed the tree to be removed. Any confusion should be resolved by contacting the City’s designated representative for assistance. The errant removal of trees shall be penalized up to the cost of the replacement.
5. During a tree removal, the Contractor shall maintain control of the tree and its parts at all times, which shall include the selection and use of proper techniques and equipment. At no time shall branches, limbs or tree trunks be allowed to freefall and create damage of any type. The Contractor will be held liable for loss of control incidents and shall pay for all damages and associated costs.
Item 12.
6. Cranes and other rigging equipment shall be properly certified, with evidence of such available for inspection prior to use of said equipment in the City. Crane operators shall be certified by the National Commission for the Certification of Crane Operators (NCCCO) and shall display current certification prior to operating a crane in the City. The use of cranes and certified operators shall not result in additional charges to the City beyond the unit price for the work being performed (e.g., the price for tree removal).
7. While loading and handling debris, the Contractor shall maintain control at all times so as not to result in damage to the public rights of way or private property. In addition, the Contractor shall not drop logs or trunks as to create undue noise or shock impact related damages to public and/or private property.
8. Except in hillside areas where the stump needs to remain for soil stability, in the event that the stump is not removed the same day as tree removal, the stump shall be removed as described herein, no more than thirty (30) days from the initial tree removal. The Contractor shall be responsible for maintaining a Tree Stump Removal List on a daily basis with such list provided to the City weekly. Should the removal of any stump not occur within the thirty (30) day period, the Contractor will remove the stump, within forty-eight (48) hours of notification by the City, at the Contractor’s expense. Stumps, including the root flare shall be ground to a depth of no less than eighteen (18) inches. Surface roots shall be traced and ground to a depth of no less than eight (8) inches.
9. Debris generated by stump grinding and root removal shall be removed from the site and replaced with a topsoil mix. Chips and stump grindings shall not be used as a backfill material.
10. As directed by the City’s designated representative, trees on hillsides should be removed to a depth of one inch below grade, cut at the angle of the grade. The indentation shall be filled by the Contractor with wood chips.
11. The Contractor shall be responsible for the repair of any private property including any irrigation system components damaged during a tree removal or stump grinding.
Repairs shall be made using components matching those that were damaged.
Item 12.
EXHIBIT B
SCHEDULE OF SERVICES
July 1, 2022 – June 30, 2024
Item 12.
EXHIBIT C
COMPENSATION
Awarded contract compensation is not to exceed $450,000 (annually) and unit pricing as noted below.
Item 12.
Item 12.
STAFF REPORT
6/22/2022
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize execution of Amendment No. 2 between the City of Coachella and Vintage Landscape for Landscape Maintenance Services for Bagdouma Park Project No. 070720.
STAFF RECOMMENDATION:
Authorize execution of Amendment No. 2 between the City of Coachella and Vintage Landscape for Landscape Maintenance Services for Bagdouma Park Project No. 070720.
EXECUTIVE SUMMARY:
The City published a Request for Proposals (RFP) for Landscape Maintenance Services for Bagdouma Park Project. This RFP closed on July 7, 2020 and the City awarded the agreement to the Vintage Landscape for a two-year term (July 23, 2020-July 22, 2022).
The RFP allows the City to renew the awarded agreement for an additional one-year term, through July 22, 2023, which is subject to a compensation adjustment based on CPI (consumer price index). Vintage Landscape has agreed to a 6% CPI adjust for the additional term compensation, which is well below CPI currently reported at 10%.
Staff recommends award of the attached Amendment No. 2 to Vintage Landscape that will 1) extend term one more year and 2) increase monthly compensation to account for the additional year of service. The additional compensation for July 23, 2022 – July 22, 2023, including a 25% contingency, totals a not to exceed amount of $170,925. The service areas for this project is Bagdouma Park.
FISCAL IMPACT:
These funds are accounted for in the budget, thus no fiscal impact would result from the recommended action.
Attachment:
Amendment No. 2
Item 13.
1 ORANGE\CCAMPOS\34530. 2 BBK: MARCH 2007
Amendment No. 2 to the Maintenance Services Agreement
Between the City of Coachella
and
Vintage Landscape Project No. 070720
2. Parties And Date.
This Amendment No. 2 to the Maintenance Services Agreement ("Amendment No.2 ") is made and entered into this 22
nd day of June, 2022 by and between the City of Coachella ("City") and Vintage Landscape, ("Contractor"). City and Contractor are sometimes individually referred to as "Party" and collectively as "Parties" in this Amendment No.2.
2. Recitals.
2.2 Agreement. City and Contractor entered into that certain Agreement for Landscape Maintenance Service for Bagdouma Park ("Agreement"), entered into on July 22, 2020 and Amended for the first time on March 24, 2021.
2.2 Amendment. City and Contractor desire to amend the Agreement for the second time to amend the term of the Agreement as set forth in this Amendment No. 2.
3. Amendments.
3.1. Compensation. Section 3.1.3 and 3.3.1, of the Agreement are hereby deleted in their entirety and replaced with the following:
3.1.3 Term. The term of this Agreement shall be from July 23, 2020 to July 22, 2023 unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.
3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”C” attached hereto and incorporated herein by reference. The total compensation shall not exceed six-hundred three thousand nine hundred fifty-one dollars and zero cents ($603,951.00) without written approval of City’s City Council. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.2 Exhibit B & C. Exhibit B & C are hereby deleted and replaced with a revised Exhibit B& C attached hereto.
3.3 Continuing Effect of Agreement. Except as amended by this Amendment No.2, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No.2, whenever the term "Agreement" appears in the Agreement, it shall mean the Agreement as amended by this Amendment No.2.
Item 13.
2 ORANGE\CCAMPOS\34530. 2 BBK: MARCH 2007
3.4 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No.2.
3.5 Counterparts. This Amendment No.2 may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
IN WITNESS WHEREOF, the parties have executed this Amendment.No.2 as of the date first written above.
THE CITY OF COACHELLA VINTAGE LANDSCAPE
By: ______________________________ By:__________________________ Dr. Gabriel D. Martin
City Manager
Attest:
____________________________
City Clerk
Approved as to Form:
____________________________
Carlos Campos, City Attorney
Item 13.
3 ORANGE\CCAMPOS\34530. 2 BBK: MARCH 2007
EXHIBIT “B”
Initial Term: July 23 2020 – July 22, 2022
EXTENDED TERM: JULY 23, 2022 – JULY 22, 2023
Item 13.
4 ORANGE\CCAMPOS\34530. 2 BBK: MARCH 2007
EXHIBIT “C”
COMPENSATION
Per Amendment 2
o Total Per Month = $11,395.00
o Total Annually(1 term 2022/2023) = $136,740 + 25%($34,185) = $170,925 o Total Agreement Compensation including Amendment 1 & 2 = $446,700 + $170,925 = $617,625.00
Per Amendment 1
o Total Annually (2020/2022) Not To Exceed - $229,000 + 25% ($29,350) + $250,000 (one time turf project) = $298,350
o Total Annually (2022/2022) Not To Exceed - $229,000 + 25% ($29,350) = $248,350
o Total Term Not to Exceed – $258,000 + 25% ($37,980) + $250,000 (one time turf project) = $446,700
Item 13.
STAFF REPORT
6/22/2022
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize execution of Amendment No. 1 between the City of Coachella and Vintage Landscape for Landscape Maintenance Services for City Medians and Downtown Sixth Street Project No. 070720B.
STAFF RECOMMENDATION:
Authorize execution of Amendment No. 1 between the City of Coachella and Vintage Landscape for Landscape Maintenance Services for City Medians and Downtown Sixth Street Project No. 070720B.
EXECUTIVE SUMMARY:
The City published a Request for Proposals (RFP) for Landscape Maintenance Services for City Medians and Downtown Sixth Street. This RFP closed on July 7, 2020 and the City awarded the agreement to the Vintage Landscape for a two-year term (July 23, 2020-July 22, 2022).
The RFP allows the City to renew the awarded agreement for an additional one-year term, through July 22, 2023, which is subject to a compensation adjustment based on CPI (consumer price index). Vintage Landscape has agreed to a 6% CPI adjust for the additional term compensation, which is well below CPI currently reported at 10%.
Staff recommends award of the attached Amendment No. 1 to Vintage Landscape that will 1) extend term one more year and 2) increase monthly compensation to account for the additional year of service. The additional compensation for July 23, 2022 – July 22, 2023, including a 15% contingency, totals a not to exceed amount of $68,971.02. The service areas for this project include: Downtown 6th Street, Harrison Street parkway and medians along: Cesar Chavez, Grapefruit, Avenue 50, Avenue 54.
FISCAL IMPACT:
These funds are accounted for in the budget, thus no fiscal impact would result from the recommended action.
Attachment:
Amendment No. 1
Item 14.
1 ORANGE\CCAMPOS\34530. 1 BBK: MARCH 2007
Amendment No. 1 to the Maintenance Services Agreement
Between the City of Coachella
and
Vintage Landscape Project No. 070720B
1. Parties And Date.
This Amendment No. 1 to the Maintenance Services Agreement ("Amendment No.1 ") is made and entered into this 22
nd day of June, 2022 by and between the City of Coachella ("City") and Vintage Landscape, ("Contractor"). City and Contractor are sometimes individually referred to as "Party" and collectively as "Parties" in this Amendment No.1.
2. Recitals.
2.1 Agreement. City and Contractor entered into that certain Agreement for Landscape Maintenance Service for City Medians and Downtown Sixth Street ("Agreement"), entered into on July 22, 2020.
2.2 Amendment. City and Contractor desire to amend the Agreement for the first time to amend the term of the Agreement as set forth in this Amendment No. 1.
3. Amendments.
3.1. Compensation. Section 3.1.3 and 3.3.1, of the Agreement are hereby deleted in their entirety and replaced with the following:
3.1.3 Term. The term of this Agreement shall be from July 23, 2020 to July 22, 2023 unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.
3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”C” attached hereto and incorporated herein by reference. The total compensation shall not exceed one-hundred eight-two thousand one hundred thirty-one dollars and two cents ($182,131.02) without written approval of City’s City Council. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.2 Exhibit B & C. Exhibit B & C are hereby deleted and replaced with a revised Exhibit B& C attached hereto.
3.3 Continuing Effect of Agreement. Except as amended by this Amendment No.1, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No.1, whenever the term "Agreement" appears in the Agreement, it shall mean the Agreement as amended by this Amendment No.1.
Item 14.
2 ORANGE\CCAMPOS\34530. 1 BBK: MARCH 2007
3.4 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No.1.
3.5 Counterparts. This Amendment No.1 may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.
IN WITNESS WHEREOF, the parties have executed this Amendment.No.1 as of the date first written above.
THE CITY OF COACHELLA VINTAGE LANDSCAPE
By: _________________________ By:__________________________ Dr. Gabriel D. Martin
City Manager
Attest:
____________________________
City Clerk
Approved as to Form:
____________________________
Carlos Campos, City Attorney
Item 14.
3 ORANGE\CCAMPOS\34530. 1 BBK: MARCH 2007
EXHIBIT “B”
Initial Term: July 23 2020 – July 22, 2022
EXTENDED TERM: JULY 23, 2022 – JULY 22, 2023
Item 14.
4 ORANGE\CCAMPOS\34530. 1 BBK: MARCH 2007
EXHIBIT “C”
COMPENSATION
Per Amendment 1
o Total Per Month = $4,997.90
o Total Annually(1 term 2022/2023) = $59,974.80 + 15%($8,996.22)= $68,971.02
o Total Agreement Compensation including Amendment 1= $113,160 + $68,971.02 = $182,131.02
Per Original Agreement
o Total Per Month = $4,100.00
o Total Annually Not To Exceed - $56,580 + 15% if approved ($7,380) = $63,960
o Total Term Not to Exceed – $98,400 + 15% if approved ($14,760) = $113,160
Item 14.
STAFF REPORT
6/22/2022
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize award of a professional services agreement to Rhythm Tech Productions LLC, in the amount of $26,147.44, for 2022 El Grito event.
STAFF RECOMMENDATION:
Authorize award of a professional services agreement to Rhythm Tech Productions LLC, in the amount of $26,147.44, for 2022 El Grito event.
EXECUTIVE SUMMARY:
On May 11, 2022, City Council approved a Cooperative Agreement between the City of Coachella and the following partners to develop and present Fiestas Patrias – El Grito- Event for 2022:
Greater Coachella Valley Chamber of Commerce (Chamber), KUNA/Telemundo and the Mexican Consulate of San Bernardino. As identified in this agreement the City of Coachella and Greater Coachella Valley Chamber of Commerce provide for the sound, stage and lighting costs for the event. Staff has solicited informal bids and received the following responses:
1) Rhythm Tech Productions LLC. $26,147.44
2) SDC Sound $38,374.20
3) West Coast Visuals non-responsive
Based on the responses received staff requests authorization to award a professional services agreement to Rhythm Tech Productions LLC, in the amount of $26,147.44, for the 2022 Fiestas Patrias-El Grito Event sound, stage and lighting services.
FISCAL IMPACT:
Approval of the recommended action would not negatively affect the proposed FY 22/23 budget.
Attachment:
Agreement
Item 15.
Item 15.
Item 15.
Item 15.
Item 15.
Item 15.
Item 15.
Item 15.
Item 15.
Item 15.
Item 15.
Item 15.
Item 15.
Item 15.
Item 15.
Item 15.
Item 15.
Item 15.
Item 15.
Item 15.
STAFF REPORT
6/22/2022
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Approve execution of flooring maintenance agreement to Shaw Industries, Inc., in an amount not to exceed $60,000.
STAFF RECOMMENDATION:
Approve execution of flooring maintenance agreement to Shaw Industries, Inc., in an amount not to exceed $60,000.
EXECUTIVE SUMMARY:
The City Building Maintenance Division is responsible for the condition of the flooring in the city’s facilities. As a result of wear and tear, flooring requires replacement; flooring in city facilities includes: carpet, vinyl commercial tile, commercial laminate. Staff has identified the need for replacements at various city facilities such as: Bagdouma Community Center, Coachella Corporate Yard, Coachella Library and Senior Center. Annually, some funding is included in the Building Maintenance Division to allow for some flooring replacements as needed.
The City’s Purchasing Ordinance allows the City to piggyback on the cooperative bidding process that was completed by Sourcewell and awarded to Shaw Industries, Inc for flooring repairs and maintenance. Staff is recommending execution of the attached floor maintenance agreement to allow these replacements to occur as needed and based on available funding. The recommended agreement is in the not to exceed amount of $60,000. The term of the agreement would be through December 31, 2023.
FISCAL IMPACT:
The recommended action will be funded through approved budget appropriations.
Attachments:
Maintenance Agreement
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
Item 16.
STAFF REPORT
6/22/2022
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize City Manager to execute an Amendment to the Library Facilities Use Agreement between the City of Coachella and Desert Community College District.
STAFF RECOMMENDATION:
Authorize City Manager to execute an Amendment to the Library Facilities Use Agreement between the City of Coachella and Desert Community College District.
EXECUTIVE SUMMARY:
The City of Coachella and Desert Community College District (District) entered into a Library Facilities Use Agreement in January 2019. This agreement has been amended twice and the most recent term will end on June 30, 2022.
Since 2019, the District has been using the Coachella Library Conference Rooms 1-3 as instructional classroom space to provide college courses in Coachella. Attached to this report is the proposed Facilities Use Agreement Amendment, which would continue to provide the District use of the Coachella Library Conference Rooms for two additional years through June 30, 2024.
The Agreement and Amendment establish that the District will pay the following pass through fees:
1) the adopted hourly rates for each conference room ($29.50 per hour, per room) 2) hourly rates for a stationed security officer (through the city’s contracted services) from 4pm to 11pm (Mondays–Thursdays) when instruction is scheduled to occur at the Library Conference Rooms.
Staff recommends approval of the attached Library Facilities Use Agreement as it provides access to college courses in Coachella.
FISCAL IMPACT:
The recommended action does not have a negative fiscal impact.
Attachment: Proposed Amendment
Item 17.
005794.00003 - 1 -
37362025.1
AMENDMENT TO THE
DESERT COMMUNITY COLLEGE DISTRICT/CITY OF COACHELLA LIBRARY
FACILITIES USE AGREEMENT
THIS AMENDMENT (“Amendment”) made and entered into this 1st day of July 2022 (“Effective Date”), by and between CITY OF COACHELLA (“City”), an incorporated city in Riverside County, and the DESERT COMMUNITY COLLEGE DISTRICT (“District”), a California public education institution. The City and District are referred to individually as a “Party”, and collectively as “ Parties”.
R E C I T A L S
WHEREAS, on July 1, 2020, the Parties entered into a Facilities Use Agreement entitled the “Desert Community College District/City Of Coachella Library Facilities Use Agreement”( “Agreement”);
WHEREAS, as set forth in the Agreement, the City owns and operates a city library with classroom facilities located at 1500 Sixth Street, Coachella, California (the “Library”); WHEREAS, pursuant to the Agreement, the City granted the District the right to use specific classrooms within the Library to provide residents of the City with various courses and program offerings;
WHEREAS, The City and the District wish to modify certain terms of the Agreement and memorialize the same in writing.
WHEREAS, where any Article or portion of the Agreement is amended or superseded by this Amendment, the balance of that Article not specifically amended or superseded shall remain in effect as originally written. Where any Article or portion thereof is supplemented, that supplement shall be considered added thereto, and the original provisions of the Article shall remain in effect as originally written. Where any Paragraph or Section is referenced, such Paragraph or Section is superseded and replaced by the language herein. This Amendment, taken together with the Agreement, represents a new Lease Agreement and understanding between the Parties.
NOW, THEREFORE, in consideration of the foregoing recitals and of the mutual promises of the covenants hereinafter contained, and for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties hereto agree as follows:
1. Term. The Parties hereby agree to extend the term of the Lease through June 30, 2024 (the “New Term”). Thus, all references to the Term and the dates during which the District may use the Library are hereby revised to the New Term as set forth herein. After the New Term, the District, at its sole discretion, may elect to extend the term for an additional two year period or shorter, at the District’s sole discretion.
2. Access. Section 5 of the Agreement grants the District access to “the specific designated space” which has been established, and will continue to include, the classroom spaces within the Library and shared use of the restroom facilities.
Item 17.
005794.00003 - 2 -
37362025.1
3. Scheduling. The following replaces the scheduling set forth in the Agreement.
As of the Effective Date of this Amendment, the District plans to use, and therefore will have access to use, the Library pursuant to the terms of the Agreement and this Amendment from 4:00 pm through 11:00 pm Monday through Thursday during the months in which the District is operating classes for the 2022-2023 academic calendar year, as set forth in the Academic Calendar, attached hereto as Exhibit A. The District will provide the Academic Calendar for the 2023-2024 academic year when available which will be incorporated into this Amendment to establish the District’s use of the Library for the 2023-2024 academic calendar year. In addition to the scheduled use during the academic calendar year, as set forth above, the District may request access to the Library to conduct additional classroom activities, including, but not limited to, potential summer courses and day courses. Upon the District’s request for additional use time, the City shall grant the District the right to use the Library for the time periods requested by the District unless the Library space is unavailable, in which case the Parties shall meet in good faith to identify alternative options, including potentially using different space within the Library to meet the District’s scheduling needs.
4. Security. Section 2.1 of the Agreement establishes the security provided by the City and the payment obligations of the District which shall remain in full force and effect during the New Term. City shall ensure its security staff remains on the Library and available to address any issues at least 30 minutes after the District’s classes are scheduled to end. (a) The City shall provide immediate notice to the District Contact (as set forth below) in the event the City is unable to provide security services at any time due to an unexpected absence of the City’s security personnel. The City shall provide absence notice as soon as possible and work with the District, in good faith to provide alternative security services (such as a temporary or substitute security provider) and address any security related needs, such as ensuring the District has access to the Library facilities and providing the District with a contact to address any emergency security related service that arises at the Library if/whenever the City is unable to provide security services.
(b) Entry Access. Further, the City’s security officers and appropriate City staff will be instructed to ensure at least one of the main doors allowing access to the Library remains open during the District’s scheduled use of the Library to ensure District students and staff can enter and exit the Library.
5. Cleaning and Maintenance. The following replaces the cleaning and maintenance requirements set forth in the Agreement. The City shall ensure the Library and specifically the areas used by the District pursuant to this Lease including the classroom spaces and restrooms within the Library, are maintained and cleaned on a daily basis. Such cleaning shall include, but shall not be limited to, removing trash, vacuuming the floors, and generally ensuring the Library space are free from debris and trash. The City shall also ensure the restrooms remained stocked through the New Term by ensuring the restrooms, maintain paper towels, toilet paper, and soap for the District’s use. In the event the District determines the Library is not properly maintained, cleaned, or stocked, the District may contact the City Contact, as defined below, and the City shall immediately address the deficiency.
Item 17.
005794.00003 - 3 -
37362025.1
6. Rules and Regulations. Section 4 of the Agreement requires the District to comply with all policies, rules and regulations in effect at the Library. Pursuant to this requirement, the City shall provide the District with a written copy of all such applicable Rules to enable the District to comply with the terms of this Section.
7. Contacts. The following replaces the contacts for each Party as set forth in the Agreement. Throughout the term of the Lease Agreement, the Parties hereby designate the following individuals as their respective contacts who will be available to make and receive any communications from the other Parties and respond to any issues or concerns immediately throughout the New Term including, but not limited to, communications about security issues as set forth in Section 4 above. Each Party shall have the right to change their respective Contact Person upon written notice to the other Party:
(a) District Contact: Tim Nakamura
Phone Number: 760-568-3352
Email: [email protected]
(b) City Contact: Maritza Martinez
Phone Number: 760-501-8111
Email: [email protected]
8. General Terms.
(a) Severability. If any provision in this Amendment is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way. (b) Entire Agreement, Waivers and Amendments. This Amendment, along with the provisions of the Agreement that have not been altered or removed pursuant to this Amendment, incorporates all of the terms and conditions mentioned herein, or incidental hereto, and supersedes all negotiations and previous agreements between the Parties with respect to all or part of the subject matter thereof. Except as otherwise stated herein, the Lease does not include any terms, conditions, representations, or warranties made or offered by either Party.
The terms and conditions set forth in this Amendment, shall constitute the lease agreement and apply to District’s use of the Library from the Effective Date through the end of the New Term.
All waivers of the provisions of this Agreement must be in writing and signed by the appropriate authorities of the Party to be charged. Any amendment or modification to this Amendment must be in writing and executed by the Parties.
(c) Execution in Counterpart. This Amendment may be executed in several counterparts, and all so executed shall constitute one agreement binding on all Parties hereto, notwithstanding that all Parties are not signatories to the original or the same counterpart.
Item 17.
005794.00003 - 4 -
37362025.1
(d) Effect of Recitals. The Recitals above are deemed true and correct, are hereby incorporated into this Section as though fully set forth herein, and the Parties acknowledge and agree that they are each bound by the same. (e) Rights and Remedies are Cumulative. Except as may be otherwise expressly stated in this Amendment, the rights and remedies of the Parties are cumulative, and the exercise by any Party of one or more of its right or remedies shall not preclude the exercise by it, at the same time or at different times, of any other rights or remedies for the same default or any other default by another Party.
(f) Provisions Required by Law Deemed Inserted. Each and every provision of law and clause required by law to be inserted in this Amendment shall be deemed to be inserted herein and the Lease shall be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon application of either Party the Lease shall forthwith be physically amended to make such insertion or correction.
(g) Cooperation. The Parties acknowledge that it may be necessary to execute documents other than those specifically referred to herein in order to accomplish the objectives and requirements that are set out in this Amendment. Both Parties hereby agree to cooperate with each other by executing such other documents or taking such other actions as may be reasonably necessary to complete this transaction in accordance with the intent of the Parties as evidenced in this Amendment.
(h) Nonliability of Officials. No officer, member, employee, agent, or representative of the Parties shall be personally liable for any amounts due hereunder, and no judgment or execution thereon entered in any action hereon, shall be personally enforced against any such officer, official, member, employee, agent, or representative. (i) Third Party Beneficiaries. Nothing in this Amendment shall be construed to confer any rights upon any party not signatory to this Amendment.
IN WITNESS WHEREOF the Parties hereto have executed this Amendment as of the Effective Date.
CITY OF COACHELLA
By: ___________________________________
Its: _________________________________
DESERT COMMUNITY COLLEGE DISTRICT
By: ___________________________________
Its: _________________________________
Item 17.
005794.00003 - 5 -
37362025.1
Exhibit A
[Insert District Academic Calendar]
Item 17.
ACADEMIC CALENDAR
2022-2023
Fall 2022
Flex days Monday - Thursday, August 22, 23, 24, 25
First day of classes Friday, August 26
Labor Day - HOLIDAY Monday, September 5
Veterans Day – HOLIDAY Friday, November 11
Thanksgiving - HOLIDAY Thursday - Friday, November 24, 25 Final Exams Saturday-Friday, December 10 -16
Fall semester ends Friday, December 16
*************************************************************************************** Semester Break - December 19, 2022 – January 27, 2023
Christmas Day – HOLIDAY Observed – December 26, 2022
New Year’s Day – HOLIDAY Observed – January 2, 2023
*************************************************************************************** Spring 2023
Flex days Thursday - Friday, January 26, 27
First day of classes Monday, January 30
Lincoln’s Birthday – HOLIDAY Observed Friday, February 17 Washington’s Birthday - HOLIDAY, Observed Monday, February 20 Spring Break Monday - Friday, April 3 - 7
Cesar Chavez Day Observed Thursday, April 6
Spring Holiday Friday, April 7
Final Exams Saturday-Friday, May 20 - 26
Graduation Ceremonies, Spring Semester Ends Friday, May 26 Fall 92 Instructional days
4 Flex days
96 Spring 92 Instructional days
2 Flex days
94 190 Total days
Winter Session 2023
First day of classes Wednesday, January 4
Martin L. King Jr. Day – HOLIDAY Observed Monday, January 16 Last Day of Classes/Final Exam Wednesday, January 25
Item 17.
STAFF REPORT
6/22/2022
TO: Honorable Mayor and City Council Members
FROM: Nathan Statham, Finance Director
SUBJECT: Adopt an Annual Budget And Organizational Structure for Fiscal Year 2022-23 STAFF RECOMMENDATION:
Adopt Resolutions No. 2022-47, WA-2022-04, SD-2022-03, FD-2022-03 and CBL-2022-02 approving the annual budget and organizational structure for fiscal year 2022-23 for the City of Coachella and its component units.
BACKGROUND:
In the proposed budget for fiscal year 2022/2023, the City of Coachella and its component units have budgeted revenues of $95.4 million and appropriations of $91.9 million. $17.5 million of these appropriations are for capital expenditures. The City’s General Fund has budgeted revenues of $31.8 million and expenditure appropriations of $31.8 million resulting in a balanced budget. The General Fund is projected to have total reserves of $25.3 million and unrestricted reserves of $17.8 million at June 30, 2023. Details are provided in the schedules and tables that follow.
Budget Preparation and Presentation
The budget process has been ongoing since February of this year. Department request budgets were prepared and presented to Council at the June 8, 2023 budget study session. These request budgets resulted in a deficit budget of $978,488. The City manager made adjustments reducing the deficit to $181,202 prior to proposing this budget. Based on the feed back from the Council study session and further analysis of the projected revenues and expenditures, the City Manager is recommending a balanced budget. The balanced budget allows for the increased service capacity discussed with Council at the study session but does not expend any General Fund reserves.
History
During the prior two fiscal years (2020-2021 - 2021-2022) the City of Coachella has seen a steady economic recovery for our community notwithstanding the effects of COVID-19. The voters passed Measure U, a sales tax rate increase of 1% in November of 2014 and initiated a cannabis tax in 2018.
These funds and increases in other revenue sources along with under budget expenditures have provided for significant surpluses in the past two years. However, the City incurred steep increases in contract costs with Riverside County Sheriff and Riverside County/Cal Fire for Police and Fire services. Measure U sales tax revenue and the City’s Public Safety CFD (2005-1) continue to allow the City to cover these
Item 18.
increased public safety cost levels into FY 2022-2023 with no reductions in levels of service but these Public Safety contracted service increases by Riverside County continue to be a principal fiscal challenge for the City.
ECONOMIC FORECASTS:
As the local and national economies have struggled to cope with the rising inflation and turbulence in the stock and oil markets, the broader economy is seeing significant growth. National unemployment has dropped significantly from pandemic highs of 14.8% in April 2020 to 6.1% in April 2021 to 3.6% in April 2022 according to the U.S. Bureau of Labor Statistics. City revenues are largely driven by consumer spending, home prices and broader economic growth. Although there have been pull backs in these areas recently, the pull backs are insignificant when compared to the gains seen over the past couple of years.
Given this unprecedented volatility in economic data, City staff focused on evaluating City revenues based on historical data while accounting for likely effects that will occur from current known factors.
The estimates used are conservative and will hold if the broader economy stagnates or encounters a temporary recessionary dip as inflation and interest rates normalize. Finance staff will continue to monitor economic data throughout the year. The City of Coachella will continue to endeavor to maintain a diversified and stable revenue base to minimize the effects of economic fluctuation. All estimates are conservative and based on historical perspectives or known events.
General Fund
General fund revenues are categorized into seven broad categories taxes, licenses and permits, charges for services, intergovernmental, fines and forfeitures, interest and other revenues and transfers in from other funds.
City of Coachella
General Fund Historical and Projected Revenues by Type
Fiscal Year 2022-2023
Taxes are the largest component of City revenues accounting for nearly 88% of general fund revenues.
With 2022-23 revenues expected to increase $1.7 million from the prior year projected total. The largest component of these increases is sales tax.
Intergovernmental revenues are substantial in comparison to other categories. The largest components of this category are the lease payment from the water system and the rental of City facilities.
FY 2020-21
Actual
FY 2021-22
Budget
FY 2021-22
Estimated
Year End
FY 2022-23
Budget
Taxes $ 23,371,431 $ 20,647,000 $ 22,212,907 $ 23,894,380 Licenses and Permits 648,250 508,000 508,000 523,000
Charges for Services 1,193,516 1,199,349 1,199,349 765,000 Intergovernmental 560,751 585,000 585,000 1,270,816
Fines and Forfeitures 141,647 166,598 166,598 173,000
Interest and Other Revenue 609,114 178,000 178,000 576,000 Transfers 4,159,009 4,038,198 4,038,198 4,616,091
Total $ 30,683,718 $ 27,322,145 28,888,052 31,818,287
Item 18.
The general fund’s position as the originating fund for all service components, i.e., Water, Sanitary, Fire, Police, Streets, etc. has resulted in the general fund now receiving service charges from operating funds.
The general fund is the main operating fund of the City of Coachella. It is used to account for all financial resources except where legal, administrative or Generally Accepted Accounting Principles (GAAP) requirements cause them to be accounted for in another fund. The City’s general fund activity includes departments that serve the general public as well as functions that provide administrative support to the various departments within the government and its agencies. The table shown below provides a summary list of the general fund Departments and their respective budgets.
City of Coachella
General Fund Historical and Projected Expenditures by Department Fiscal Year 2022-2023
Water Authority
The Water Authority’s revenue budget projects total revenues of approximately $7.56 million which represents an increase of 2.8% decrease over the prior fiscal year. The decrease in revenue is largely the result of shifts in grant funding. Overall operating revenues are projected to remain flat compared to the prior year.
The Authority’s expenditures are projected to be $7.76 million which is 6.9% greater than last year. This is due to expected increases in energy costs and the purchase of a field service vehicle.
City of Coachella
Water Authority Projected Revenues and Expenses
Fiscal Year 2022-2023
Department Name
FY 2019-20
Actual
FY 2020-21
Actual
FY 2021-22
Estimated
Year End
FY 2022-23
Budget
General Government $ 3,029,788 $ 3,762,882 $ 4,093,992 $ 5,302,664 City Manager 628,950 724,606 918,013 1,019,928
Economic Development 145,605 176,045 214,717 205,331
Finance 1,171,464 1,220,641 1,558,072 1,776,450
Engineering 1,082,265 985,678 926,873 1,165,419
Development Services 1,751,798 1,746,843 2,190,282 2,635,420 Public Works 4,789,452 5,001,782 5,925,681 6,495,627
Police 9,743,571 9,964,430 10,350,306 10,902,902
Fire 1,699,652 1,617,763 2,123,308 2,314,547
$ 24,042,545 $ 25,200,670 $ 28,301,246 $ 31,818,287
Item 18.
Sanitary District
The Sanitary District’s 2022-2023 budget includes revenues projected at $6.88 million, which represents a decrease of 3.8% over the prior fiscal year. This results from projected decreases in service charges based on current year activity.
District expenditures are budgeted at $6.75 million, which is 8.7% lower than last year. The decrease is due to reductions in operating and administrative costs.
Projected
2021-22
Budget
2022-23
Beginning Net Position
Restricted $ 8,366,260 8,916,260
Unrestricted 3,902,675 3,871,495
Total Beginning Net Position 12,268,935 12,787,755
Revenues
Connection Fees 550,000 550,000
Utility Service 6,200,000 6,200,000
Ground Water Replenishment 450,000 550,000
Interest, Grants , & Other Revenue 577,000 257,500
Total Revenue 7,777,000 7,557,500
Expenditures
Operating Costs 2,796,019 3,308,896
Administrative Costs 2,505,505 2,737,523
Depreciation & Amortization 1,400,000 1,200,000
Debt Service - Interest Payments 556,655 509,437
Total Expenditures 7,258,180 7,755,857
Surplus (Deficit) $ 518,820 $ (198,357)
Ending Net Position
Restricted 8,916,260 6,200,000
Unrestricted 3,871,495 3,123,139
Total Ending Net Position $ 12,787,755 $ 9,323,139
Item 18.
City of Coachella
Sanitary District Projected Revenues and Expenses
Fiscal Year 2022-2023
Fire Protection District
The Coachella Fire Protection District (the District) was created in December 1990 to provide fire protection services to the residents of the City of Coachella. The Riverside County Fire Protection District provides all necessary services that are described in a contract between the two entities. The District is funded through transfers from the City’s general fund, property tax collected, interest earned on investments, and miscellaneous sources.
Projected
2021-22
Budget
2022-23
Beginning Net Position
Restricted $ 6,359,699 7,259,699
Unrestricted (1,156,355) (2,294,585)
Total Beginning Net Position 5,203,344 4,965,114
Revenues
Connection Fees 900,000 900,000
Utility Service 6,050,000 5,850,000
Property Taxes 160,000 99,000
Interest & Other Revenue 52,702 39,527
Total Revenue 7,162,702 6,888,527
Expenditures
Operating Costs 2,677,555 2,485,408
Administrative Costs 2,533,875 2,181,291
Depreciation & Amortization 1,522,623 1,472,623
Debt Service - Interest 666,879 614,964
Total Expenditures 7,400,932 6,754,286
Surplus (Deficit) (238,230) 134,241
Ending Net Position
Restricted 7,259,699 8,159,699
Unrestricted (2,294,585) (3,060,344)
Total Ending Net Position $ 4,965,114 $ 5,099,355
Item 18.
The District’s 2022-2023 budget includes revenues projected at $4.14 million which represents a increase of 8.9% over the prior fiscal year. This results from expenditure increases since the additional costs are passed along to the City’s general fund through a transfer.
District expenditures are budgeted at $4.14 million, which is 19.9% increase from last year. The increase is due in projected increases in Riverside County contract costs.
The District is currently staffed by one (1) fire engine company with a (municipal) Fire Captain and (Advanced Life Support) Paramedic for a total of four personnel daily. The cooperative agreement includes three (3) Fire Captains, one (1) Fire Apparatus Engineer, one (1) Fire Apparatus Engineer/Paramedic, one (1) Firefighter II, and four (4) Firefighter-II/Paramedic positions.
In addition to the staffed positions, an active Volunteer Reserve Firefighter Program boasts a company of approximately 6 volunteer firefighters.
City of Coachella
Fire Protection District Projected Revenues and Expenses Fiscal Year 2022-2023
Cable Public Access
This component unit no longer has an active funding source and has expensed all resources. The expected revenue and expenditure budgets for fiscal year 2022-23 are $0.
Other Funds
Projected
2021-22
Budget
2022-23
Beginning Fund Balance $ - $ 350,000
Revenues
General Fund Transfer 2,051,999 2,314,547
Community Facility District Transfer 763,800 874,000
Property Taxes 885,400 912,000
Interest & Other Revenue 102,000 42,000
Grants - -
Total Revenue 3,803,199 4,142,547
Expenditures
Other Professional Services 3,118,456 3,661,000
Administration/Other 334,743 481,547
Total Expenditures 3,453,199 4,142,547
Surplus (Deficit) 350,000 -
Projected Ending Fund Balance $ 350,000 $ 350,000
Item 18.
The City has various funds which are used to account for the flow of resources with specific purposes.
For the most part these directly interact with the general fund or one of the other operating component unit funds (Water Authority, Sanitary District, Fire Protection District).
Special revenue funds are used to account for the proceeds of specific revenue sources that are legally restricted for specific purposes. Special Revenue funds include State and Federal grant/program revenues, development impact fees, landscape and lighting maintenance districts and special assessments collected through community facility districts.
Capital Improvement Funds are used to account for project costs for the building of infrastructure to attract business and expand capacities. The Capital Improvement Program (CIP) found in the last budget section is a listing of proposed and existing projects for the acquisition and construction of capital assets.
These programs are outlined in the proposed five-year capital budget and existing capital projects. The five-year Capital Improvement Plan includes proposed financing for the 2022-23 fiscal year. The Engineering Department has provided a comprehensive capital improvements plan that utilizes developer impact fees, grants and self-generated funds from the City’s enterprise operations. Although the funds required for the proposed fiscal year projects are available, future year’s projects may have a “To Be Determined” footnote if funds have not yet been identified.
RECOMMENDED ALTERNATIVE(S):
1. Approve the 2022-23 City Manager Recommended Budget as presented.
2. Implement increases/decreases in expenditure appropriations and approve the 2022-23 City Manager Recommended Budget as amended.
ATTACHMENTS:
Fiscal year 2022-23 City Manager Recommended Budget
Resolution No. 2022-47
Resolution No. WA-2022-04
Resolution No. SD-2022-03
Resolution No. FD-2022-03
Resolution No. CBL-2022-02
Item 18.
RESOLUTION 2022-47
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COACHELLA,
CALIFORNIA, ADOPTING AN ANNUAL BUDGET AND
ORGANIZATIONAL STRUCTURE FOR FISCAL YEAR 2022-23
WHEREAS, an annual budget and organization structure for Fiscal Year 2022-23 has been prepared by the City Manager, Department Heads and other City personnel; and WHEREAS, the City Council has examined said budget and organizational structure and conferred with the City Manager and Departments heads; and WHEREAS, the City Council has, after due deliberation and consideration, made such amendments in the proposed annual budget and organizational structure as it considered desirable; and WHEREAS, the City Council has, after due deliberation and consideration, made such amendments in the proposed annual budget and organizational structure as it considered desirable; and NOW THEREFORE, be it resolved by the City Council of the City of Coachella, California, as follows:
SECTION 1. That the budget and organizational structure attached hereto and made a part hereof is hereby approved and effective July 1, 2022.
SECTION 2. That the Capital Improvements Budget for fiscal 2022-23 is hereby approved effective July 1, 2022.
SECTION 3. An increased transfer is approved effective June 30, 2022 to the Fire Protection District sufficient to retain full cost coverage and funding for the City’s share of the ladder truck as previously approved (City share $350,000).
SECTION 4. Transfer funds to the development impact fee fund for bridge and grade separation (Fund 120) from the development impact fee fund for streets and transportation (Fund 127) in the amount of $92,129.69 or amount to bring the bridge and grade separation fund to a $0 balance in fiscal year 2022.
SECTION 5. Appropriate and transfer funds to the City’s CIP fund (182) from the development impact fee fund for bus shelters (123) to partially cover bus stop costs for the Pueblo Viejo Transit Hub (ST-130) project in fiscal year 2022.
SECTION 6. That all debt service payments on previously authorized debts issuances are authorized along with applicable transfers into and out of the City’s debt service fund.
PASSED, APPROVED and ADOPTED, this 22nd day of June 2022. ___________________________________
Steven A Hernandez, Mayor
Item 18.
Resolution No. 2022-47
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Carlos Capos
City Attorney
Item 18.
Resolution No. 2022-47
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF COACHELLA )
I HEREBY CERTIFY that the foregoing Resolution No. 2022-47 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on this 22 day of June 2022, by the following vote of Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 18.
RESOLUTION NO. WA-2022-04
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COACHELLA WATER AUTHORITY, ADOPTING AN ANNUAL
BUDGET AND ORGANIZATIONAL STRUCTURE FOR FISCAL YEAR
2022-23
WHEREAS, an annual budget and organizational structure for Fiscal Year 2022-23 has been prepared by the Executive Director and Authority staff and WHEREAS, the Board of Directors has examined said budget and organizational structure and conferred with the Executive Director and Authority staff and WHEREAS, the Board of Directors desires to adopt a final annual budget and organizational structure for Fiscal Year 2022-23; and
WHEREAS, the Board of Directors has, after due deliberation and consideration, made such amendments in the proposed annual budget as it considered desirable.
NOW THEREFORE, be it resolved by the Board of Directors of the Coachella Water Authority, as follows:
Section 1: That the budget and organizational structure attached hereto and made a part hereof is hereby approved and effective July 1, 2022.
Section 2: That the Capital Improvements Budget for fiscal 2022-23 is hereby approved effective July 1, 2022 along with the expenditure of related capital grant funds.
Section 3: That all debt service payments for previously authorized debts issuances are authorized.
PASSED, APPROVED and ADOPTED this 22nd day of June 2022. ___________________________________
Steven A. Hernandez
President
ATTEST:
___________________________________
Angela M. Zepeda
Secretary
Item 18.
Resolution No. WA-2022-04
APPROVED AS TO FORM:
___________________________________
Carlos Campos
General Counsel
Item 18.
Resolution No. WA-2022-04
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF COACHELLA )
I HEREBY CERTIFY that the foregoing Resolution No. WA-2022-04 was duly adopted by the Board of Authority of the Coachella Water Authority at a regular meeting thereof, held on the 22nd day of June 2022, by the following vote of the Authority:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 18.
RESOLUTION NO. SD-2022-23
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COACHELLA SANITARY DISTRICT, ADOPTING AN ANNUAL
BUDGET AND ORGANIZATIONAL STRUCTURE FOR FISCAL YEAR
2022-23
WHEREAS, an annual budget and organizational structure for Fiscal Year 2022-23 has been prepared by the District Manager and other District personnel; and WHEREAS, the Board of Directors has examined said budget and organizational structure and conferred with the District Manager; and
WHEREAS, the Board of Directors desires to adopt a final annual budget and organizational structure for Fiscal Year 2022-23; and
WHEREAS, the Board of Directors has, after due deliberation and consideration, made such amendments in the proposed annual budget as it considered desirable.
NOW THEREFORE, be it resolved by the Board of Directors of the Coachella Sanitary District, as follows:
Section 1: That the budget and organizational structure attached hereto and made a part hereof is hereby approved and effective July 1, 2022.
Section 2: That the Capital Improvements Budget for fiscal 2021-22 is hereby approved effective July 1, 2022 along with the expenditure of related capital grant funds Section 3: That all debt service payments for previously authorized debts issuances are authorized.
PASSED, APPROVED and ADOPTED, this 22nd day of June 2022. ___________________________________
Steven A Hernandez
President
ATTEST:
___________________________________
Angela M. Zepeda
Secretary
Item 18.
Resolution No. SD-2022-03
APPROVED AS TO FORM:
___________________________________
Carlos Capos
City Attorney
Item 18.
Resolution No. SD-2022-03
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF COACHELLA )
I HEREBY CERTIFY that the foregoing Resolution No. SD-2022-03 was duly adopted by the Board of Directors of the Coachella Sanitary District at a regular meeting thereof, held on this 22nd day of June 2022, by the following vote of Board:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 18.
RESOLUTION NO. FD-2022-03
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COACHELLA FIRE PROTECTION DISTRICT, ADOPTING AN
ANNUAL BUDGET FOR FISCAL YEAR 2022-23
WHEREAS, an annual budget for Fiscal Year 2022-23 has been prepared by the District Manager, Fire Chief and other District personnel; and
WHEREAS, the Board of Directors has examined said budget and conferred with the District Manager and the Fire Chief; and
WHEREAS, the Board of Directors desires to adopt a final annual budget for the Fiscal Year 2022-23; and
WHEREAS, the Board of Directors has, after due deliberation and consideration, made such amendments in the proposed annual budget as it considered desirable.
NOW THEREFORE, be it resolved by the Board of Directors of the Coachella Fire Protection District, as follows:
Section 1: That the budget attached hereto and made a part hereof is hereby approved and effective July 1, 2021.
Section 2: That the Capital Improvements Budget for fiscal 2022-23 is hereby approved effective July 1, 2022.
PASSED, APPROVED and ADOPTED this 22nd day of June 2022. ___________________________________
Steven A. Hernandez
Chairman
ATTEST:
___________________________________
Angela M. Zepeda
Secretary
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney
Item 18.
Resolution No. FD-2022-03
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. FD-2022-03 was duly adopted by the Board of Directors of the Coachella Fire Protection District at a regular meeting thereof, held on the 22nd day of June 2022, by the following vote of the Board:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 18.
RESOLUTION CBL-2022-02
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS
CABLE CHANNEL CORPORATION, ADOPTING AN ANNUAL BUDGET
FOR FISCAL YEAR 2022-23
WHEREAS, an annual budget for Fiscal Year 2022-23 has been prepared by the District Manager; and
WHEREAS, the Board of Directors has examined said budget and conferred with the District Manager, and
WHEREAS, the Board of Directors has, after due deliberation and consideration, noted that there is no separate revenue source for the associated component unit fund in the City’s financial statements.
WHEREAS, the Board of Directors has determined that until specific funding sources are identifies, a separate fund is not necessary.
NOW THEREFORE, be it resolved by the Board of Directors of the Coachella Educational and Governmental Access Cable Channel Corporation, as follows:
Section 1: That the budget consisting of no revenues or expenditures is hereby approved and effective July 1, 2022.
Section 2: The Board of Directors approves a transfer of funds to the General Fund to cover the costs of public access to City Council meetings that are expensed in the General Fund effective June 30, 2022 in the amount of $55,489 or to bring the fund balance to $0.
PASSED, APPROVED and ADOPTED this 22nd day of June 2022. ___________________________________
Steven A. Hernandez
Chair
ATTEST:
___________________________________
Angela M. Zepeda
Secretary
Item 18.
Resolution No. CBL-2022-02
APPROVED AS TO FORM:
___________________________________
Carlos Campos
Attorney
Item 18.
Resolution No. CBL-2022-02
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF COACHELLA )
I HEREBY CERTIFY that the foregoing Resolution No. CBL-2022-02, was duly adopted by the Board of Directors of the Coachella Educational and Governmental Access Cable Channel Corporation at a regular meeting thereof, held on the 22nd day of June 2022, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk
Item 18.
CITY OF COACHELLA, CALIFORNIA
Proposed Budget
Fiscal Year 2022-2023
1 of 79
Item 18.
C I T Y OF COACHELLA
Fiscal Year 2022/2023
Adopted Budget
CITY OFFICIALS
Cංඍඒ Cඈඎඇർංඅ
Mൺඒඈඋ ................................................................................................... Sඍൾඏൾඇ Hൾඋඇൺඇൽൾඓ Mൺඒඈඋ Pඋඈ Tൾආ ........................................................................................... Jඈඌൾ Gඈඇඓൺඅൾඓ Cඈඎඇർංඅ Mൾආൻൾඋ .......................................................................... Mൾൺඇ Bൾൺආൺඇ Jൺർංඇඍඈ Cඈඎඇർංඅ Mൾආൻൾඋ ...................................................................................... Dൾඇංඌൾ Dൾඅൺൽඈ Cඈඎඇർංඅ Mൾආൻൾඋ ..................................................................................... Nൾൿඍൺඅං Gൺඅൺඋඓൺ Oඍඁൾඋ Eඅൾർඍൾൽ Oൿൿංർංൺඅඌ
Cංඍඒ Cඅൾඋ ........................................................................................... Aඇൾඅൺ M. Zൾඉൾൽൺ Cංඍඒ Tඋൾൺඌඎඋൾඋ ...........................................................................................Aඋඍඎඋඈ Aඏංඅൾඌ Aൽආංඇංඌඍඋൺඍංඏൾ Oൿൿංർංൺඅඌ
Cංඍඒ Mൺඇൺൾඋ ........................................................................................... Gൺൻඋංൾඅ Mൺඋඍංඇ Cංඍඒ Aඍඍඈඋඇൾඒ ........................................................................................... Cൺඋඅඈඌ Cൺආඉඈඌ Cඁංൾൿ ඈൿ Pඈඅංർൾ ......................................................................................... Rൺඇൽඒ Vൺඌඊඎൾඓ Dൾඏൾඅඈඉආൾඇඍ Sൾඋඏංർൾඌ Dංඋൾർඍඈඋ ............................................................... Gൺൻඋංൾඅ Pൾඋൾඓ Cංඍඒ Eඇංඇൾൾඋ ........................................................................................ Aඇൽඋൾඐ Sංආආඈඇඌ Fංඋൾ Cඁංൾൿ ....................................................................................... Bඈඇංൿൺർංඈ Dൾ Lൺ Cඋඎඓ Fංඇൺඇർൾ Dංඋൾർඍඈඋ ................................................................................... Nൺඍඁൺඇ Sඍൺඍඁൺආ Pඎൻඅංർ Wඈඋඌ Dංඋൾർඍඈඋ ...................................................................... Mൺඋංඍඓൺ Mൺඋඍංඇൾඓ Uඍංඅංඍංൾඌ Mൺඇൺൾඋ ................................................................................. Cගඌඍඎඅඈ Eඌඍඋൺൽൺ 2 of 79
Item 18.
City Manager’s Budget
Message
0D\RUDQG0HPEHUVRIWKH&LW\&RXQFLODOVRDFWLQJDV%RDUG0HPEHUVIRUWKH&RDFKHOOD6DQLWDU\'LVWULFW &RDFKHOOD)LQDQFLQJ$XWKRULW\&RDFKHOOD:DWHU$XWKRULW\&RDFKHOOD(GXFDWLRQDODQG*RYHUQPHQWDO$F FHVV&DEOH&KDQQHO&RUSRUDWLRQDQG&RDFKHOOD)LUH3URWHFWLRQ'LVWULFW ,QWURGXFWLRQDQG6XPPDU\
,DPSOHDVHGWRVXEPLWIRU\RXUUHYLHZWKHSURSRVHGEXGJHWIRUWKH&LW\RI&RDFKHOODIRUDOOIXQGVDQGGHSDUWPHQWV DQGLWVFRPSRQHQWXQLWVIRUWKHILVFDO\HDUEHJLQQLQJ-XO\DQGHQGLQJ-XQH ,QWKHSURSRVHGEXGJHW IRU)LVFDO<HDU-WKH&LW\RI&RDFKHOODDQGLWVFRPSRQHQWXQLWVKDYHEXGJHWHG UHYHQXHVRI
PLOOLRQ DQGDSSURSULDWLRQVRI
PLOOLRQPLOOLRQRIWKHVHDSSURSULDWLRQVDUHIRUFDSLWDO SURMHFWV
&,3
H[SHQGLWXUHV7KH&LW\¶V*HQHUDO)XQGKDVEXGJHWHGUHYHQXHVRIPLOOLRQDQGH[SHQGLWXUHDS SURSULDWLRQVRIPLOOLRQUHVXOWLQJLQDEDODQFHGEXGJHW7KH*HQHUDO)XQGLVSURMHFWHGWRKDYHWRWDOUHVHUYHVRI PLOOLRQDQGXQUHVWULFWHGUHVHUYHVRIPLOOLRQDW-XQH'HWDLOVDUHSURYLGHGLQWKHJHQHUDOIXQG VFKHGXOHVDQGWDEOHVWKDWIROORZ
+LVWRU\
'XULQJWKHSULRUWZRILVFDO\HDUV
-- -
WKH&LW\RI&RDFKHOODKDVVHHQDVWHDG\HFRQRPLFUHFRY HU\ IRURXUFRPPXQLW\ QRWZLWKVWDQGLQJWKHHIIHFWVRI&29,'- 7KHYRWHUVSDVVHG0HDVXUH8D VDOHVWD[ UDWH
LQFUHDVHRILQ1RYHPEHURIDQGLQLWLDWHGDFDQQDELVWD[LQ7KHVHIXQGVDQGLQFUHDVHVLQRWKHUUHYH QXH VRXUFHV DORQJ ZLWK XQGHU EXGJHW H[SHQGLWXUHV KDV SURYLGHG IRU VLJQLILFDQW VXUSOXVHV LQ WKH SDVW WZR \HDUV +RZHYHUWKH&LW\LQFXUUHGVWHHSLQFUHDVHVLQRXUFRQWUDFWVZLWK5LYHUVLGH&RXQW\6KHULIIDQG5LYHUVLGH&RXQW\ &DO )LUH IRU 3ROLFH DQG )LUH VHUYLFHV7KH 3ROLFH'HSDUWPHQW H[SHQGLWXUHV DUH H[SHFWHGWRLQFUHDVH E\
IURPODVWILVFDO\HDUDQGWKH)LUH'HSDUWPHQW([SHQGLWXUHVDUHH[SHFWHGWRLQFUHDVHE\
IRUD
FRPELQHGWRWDORI0HDVXUH8VDOHVWD[UHYHQXHDQGWKH&LW\¶V3XEOLF6DIHW\&)' -
FRQWLQXHWR
DOORZWKH&LW\WRFRYHUWKHVHLQFUHDVHGSXEOLFVDIHW\FRVWOHYHOVLQWR)<-ZLWKQRUHGXFWLRQVLQOHYHOVRI VHUYLFHEXWWKHVH3XEOLF6DIHW\FRQWUDFWHGVHUYLFHLQFUHDVHVE\5LYHUVLGH&RXQW\FRQWLQXHWREHDSULQFLSDO ILVFDO FKDOOHQJHIRUWKH&LW\
,Q ILVFDO \HDU
-WKH&LW\ IDFHG&29,'-
UHODWHG HFRQRPLF FKDOOHQJHV7KH SDQGHPLF UHVXOWHGLQ VDOHVWD[ UHGXFWLRQVRILQ
-EXWWKLVUHGXFWLRQZDVRIIVHWE\LQFUHDVHGDOORFDWLRQVIRURQOLQHVDOHVDQGFRQVXP HUVSHQGLQJUHVXOWLQJLQKLJKHUWKDQH[SHFWHGWD[UHYHQXHVLQILVFDO\HDUV-DQG- &ඁൺඅඅൾඇൾඌൺඇൽ3උංඈඋංඍංൾඌ
/DERU0DUNHW7LJKWHQLQJ - 7KHFXUUHQWVHYHUHO\ORZXQHPSOR\PHQWUDWHFRXSOHGUHFHQWKLJKUDWHVRIUHWLUHPHQWDW WKH&LW\LVFUHDWLQJFKDOOHQJHVLQPDLQWDLQLQJWLPHO\FRPSOHWLRQRIFULWLFDOVHUYLFHV7KHVHFKDOOHQJHVDUHHVSHFLDOO\ DSSDUHQWZKHQKLULQJIRUPRUHVNLOOHGSRVLWLRQV7KHODERUPDUNHWVLWXDWLRQLVOHDGLQJWRWKHLQFUHDVHGHPSOR\PHQW RIFRQWUDFWZRUNHUVDQGZLOOOLNHO\KDYHORQJHUWHUPLPSDFWVRQFRPSHQVDWLRQFRVWVIRUWKH&LW\ 3XEOLF6DIHW\&RVW,QFUHDVH - ,QFUHDVHVLQSXEOLFVDIHW\FRVWVFRQWLQXHWREHDFKDOOHQJHIRUWKH&LW\7KH&RXQW\ RI 5LYHUVLGH¶V FRQWLQXRXV LQFUHDVH WR SXEOLF VDIHW\ VHUYLFHV LV OLPLWLQJ WKH DPRXQWV DYDLODEOH WR DGGUHVV FDSLWDO QHHGVPDLQWHQDQFHDQGRSHUDWLRQVLQH[LVWLQJDQGIXWXUHIDFLOLWLHV 3 of 79
Item 18.
City Manager’s Budget Message
(continued)
(ർඈඇඈආංർ)ඈඋൾർൺඌඍඌ
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ൾඇൾඋൺඅ)ඎඇൽ5ൾඏൾඇඎൾඌ
*HQHUDOIXQGUHYHQXHVDUHFDWHJRUL]HGLQWRVHYHQEURDGFDWHJRULHVWD[HVOLFHQVHVDQGSHUPLWVFKDUJHVIRUVHUYLFHV ILQHVDQGIRUIHLWXUHVLQWHUJRYHUQPHQWDOLQWHUHVWDQGRWKHUUHYHQXHDQGRSHUDWLQJWUDQVIHUV 7D[HVDUHWKHODUJHVWFRPSRQHQWRI&LW\UHYHQXHVDFFRXQWLQJIRUQHDUO\RIJHQHUDOIXQGUHYHQXHV:LWK- UHYHQXHVH[SHFWHGWRLQFUHDVHPLOOLRQ IURPWKHSULRU\HDUSURMHFWHGWRWDO7KHODUJHVFRPSRQHQWRIWKHVH LQFUHDVHVLVVDOHVWD[
,QWHUJRYHUQPHQWDOUHYHQXHVDUHVXEVWDQWLDOLQFRPSDULVRQWRRWKHUFDWHJRULHV7KHODUJHVWFRPSRQHQWVRIWKLVFDWH JRU\DUHWKHOHDVHSD\PHQWIURPWKHZDWHUV\VWHPDQGWKHUHQWDORI&LW\IDFLOLWLHV 7KHJHQHUDO IXQG¶VSRVLWLRQDVWKHRULJLQDWLQJ IXQG IRUDOOVHUYLFHFRPSRQHQWVLH:DWHU6DQLWDU\)LUH3ROLFH 6WUHHWVHWFKDVUHVXOWHGLQWKHJHQHUDOIXQGQRZUHFHLYLQJVHUYLFHFKDUJHVIURPRSHUDWLQJIXQGV FY 2020
Actual
FY 2021
Actual
FY 2022
Estimated
at Year End
FY 2021-23
Budget
Taxes $ 18,409,029 $ 23,371,431 $ 22,212,907 $ 23,894,380 Licenses and Permits 458,179 648,250 508,000 523,000
Intergovernmental 1,100,511 1,193,516 1,199,349 1,270,816 Charges for Services 544,456 560,751 585,000 765,000
Fines and Forfeits 395,433 141,647 166,598 173,000
Other Revenue 805,478 609,114 178,000 576,000
Operating Transfers 3,788,772 4,159,009 4,038,198 4,616,091 Total $ 25,501,857 $ 30,683,718 $ 28,888,052 $ 31,818,287 4 of 79
Item 18.
City Manager’s Budget Message
(Continued)
*ൾඇൾඋൺඅ)ඎඇൽ(එඉൾඇൽංඍඎඋൾඌൻඒ'ൾඉൺඋඍආൾඇඍ
7KH*HQHUDO)XQGLVWKHPDLQRSHUDWLQJ IXQGRIWKH&LW\ RI&RDFKHOOD ,WLV XVHGWRDFFRXQW IRUDOO ILQDQFLDO UH VRXUFHV H[FHSW ZKHUH OHJDO DGPLQLVWUDWLYH RU *HQHUDOO\ $FFHSWHG $FFRXQWLQJ 3ULQFLSOHV *$$3
UHTXLUHPHQWV
FDXVHWKHPWREHDFFRXQWHGIRULQDQRWKHUIXQG
7KH&LW\¶VJHQHUDOIXQGDFWLYLW\LQFOXGHVGHSDUWPHQWVWKDWVHUYHWKHJHQHUDOSXEOLFDVZHOODVIXQFWLRQVWKDWSURYLGH DGPLQLVWUDWLYHVXSSRUWWRWKHYDULRXVGHSDUWPHQWVZLWKLQWKHJRYHUQPHQWDQGLWVDJHQFLHV7KHWDEOHVKRZQEHORZ SURYLGHVDVXPPDU\OLVWRIWKH*HQHUDO)XQG'HSDUWPHQWVDQGWKHLUUHVSHFWLYHEXGJHWV 7KH&LW\¶V
SRVLWLRQVWDIIFRVWVDUHGLVEXUVHGDPRQJGLIIHUHQWGHSDUWPHQWVDQG GLYLVLRQVWREHDEOHWRDVFHU
WDLQERWKGLUHFWDQGLQGLUHFWFRVWVIRU&LW\VHUYLFHVUHQGHUHG Department Name
FY 2019-20
Actual
FY 2020-21
Actual
FY 2021-22
Estimated
Year End
FY 2022-23
Budget
City Council $ 189,175 $ 173,279 $ 282,598 $ 282,974
City Clerk 100,218 111,446 103,024 145,350
City Attorney 671,589 742,903 652,000 672,500
City Manager 334,506 401,947 555,367 521,142
Economic Development 145,605 176,045 214,717 205,331
City Manager - Human Resources 220,418 240,969 270,567 345,063 City Manager - Grant Administration 74,026 81,690 92,080 153,723 Finance Department 651,361 691,759 791,536 1,110,565
Development Services - Administration - - - 275,649
Development Services - Planning 701,896 795,031 1,002,705 761,122 Development Services - Cannabis Compliance - - - 159,209 Engineering-Storm Drain - - - 140,567
Development Services - Building 308,991 347,927 323,625 497,511 Engineering Department 1,082,265 985,678 926,873 1,024,852 Public Works - Parks and Recreation Program 288,496 255,059 333,069 329,929 Public Works - Seniors Program 334,118 284,865 397,691 416,352 Public Works - Administration 176,073 174,004 242,352 343,174 Public Works - Streets 1,349,581 1,337,247 1,587,287 1,512,975 Public Safety - Police Services 9,743,571 9,964,430 10,350,306 10,902,902 Public Safety - Fire Services 1,699,652 1,617,763 2,123,308 2,314,547 Public Works - Parks 1,563,917 1,703,889 1,819,213 2,101,119 Development Services - Graffiti 86,998 93,860 244,872 219,954 Development Services - Code Enforcement 653,912 510,026 619,080 721,976 General Government 2,068,806 2,735,255 3,056,371 4,201,840 Finance Department - IT 520,104 528,882 766,536 665,885 Public Works - Fleet Maintenance 378,774 506,515 613,297 652,384 Public Works - Building Maintenance 698,493 740,204 932,773 1,139,694 Total $ 24,042,545 $ 25,200,670 $ 28,301,246 $ 31,818,287 5 of 79
Item 18.
City Manager’s Budget Message
(Continued)
2ඍඁൾඋ)ඎඇൽඌ
7KH&LW\KDVYDULRXVIXQGVDQGVSHFLDOGLVWULFWV7KHVHRWKHUIXQGVDOOKDYHWKH&RDFKHOOD&LW\&RXQFLODVWKHJRY HUQLQJERG\DQGKDYHWKHLUUHVSHFWLYHEXGJHWVDSSURYHGE\WKH&RXQFLOIRUWKHILVFDO\HDUHQGHG-XQH 6ඉൾർංൺඅ5ൾඏൾඇඎൾ)ඎඇൽඌ
6SHFLDOUHYHQXHIXQGVDUHXVHGWRDFFRXQWIRUWKHSURFHHGVRIVSHFLILFUHYHQXHVRXUFHVWKDWDUHOHJDOO\UHVWULFWHGIRU VSHFLILFSXUSRVHV6SHFLDO5HYHQXHIXQGVLQFOXGH6WDWHDQG)HGHUDOJUDQWVDQGVXEYHQWLRQVLPSDFWIHHVIXQGVWR EHXVHGVROHO\IRUFDSLWDOSURMHFWVDQGWKHSURSHUW\WD[HVDQGFKDUJHVFROOHFWHGE\WKH&RXQW\7D[-&ROOHFWRU¶V2I ILFH IRUWKH6XFFHVVRU$JHQF\RIWKH)RUPHU&RDFKHOOD5HGHYHORSPHQW$JHQF\WKH&RDFKHOOD6DQLWDU\'LVWULFW DQGWKH&RDFKHOOD)LUH3URWHFWLRQ'LVWULFW
&ൺඉංඍൺඅ,ආඉඋඈඏൾආൾඇඍ)ඎඇൽ
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¶VHQWHUSULVHRSHUDWLRQV$OWKRXJKWKHIXQGVUHTXLUHGIRUWKHSURSRVHG ILVFDO\HDUSURMHFWVDUHDYDLODEOHIXWXUH\HDU¶VSURMHFWVPD\KDYHD³7R%H'HWHUPLQHG´IRRWQRWHLIIXQGVKDYHQRW \HWEHHQLGHQWLILHG
3උඈඉඈඌൾൽ%ඎൽൾඍ
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
5HVSHFWIXOO\VXEPLWWHG
'U*DEULHO0DUWLQ
&LW\0DQDJHU
6 of 79
Item 18.
General Information
City Organizational Chart
7 of 79
Item 18.
General Information
Budget Calendar
FISCAL YEAR 2022-23
Distribute Budget Worksheets ..................................................................................... March 7 Review of Revenue Estimates ..................................................................................... March 14 Budget Worksheets Due to Finance ............................................................................ March 28 Budget Workshop with Department Staff & Budget Committee ................................ April 4-7 Complete First Draft ..................................................................................................... April 14 Review of first Draft ............................................................................................... April 18-21 Complete Second Draft ................................................................................................... May 2 Distribute Budget Package to Council ............................................................................ May 4 Budget Study Session .................................................................................................... May 11 Budget Study Session (if necessary) .............................................................................. May 25 Public Hearing & Adopt Budget ..................................................................................... June 8 Public Hearing & Adopt Budget (If Continued) ............................................................ June 22 8 of 79
Item 18.
General Information
List of Funds
Governmental Funds
General Fund
101 General Fund
Special Revenue Funds
108 Road Maintenance-Dillon Road
109 Road Maintenance & Rehabilitation (SB 1)
111 State Gas Tax
112 Air Quality Improvement
117 Local Transportation - Measure A
120 Dev Impact Fee -Park Land
121 Dev Impact Fee -Library
126 Dev Impact Fee -Park Improvement
127 Dev Impact Fee -Streets & Transp.
128 Dev Impact Fee -Police Facilities
129 Dev Impact Fee -General Gov't
130 Dev Impact Fee - Fire Facilities
131 Dev Impact Fee - Public Arts
152 Grants
160 Landscape & Lighting Districts
210 CDBG - Community Development Block Grant
212 CDBG Home Rehabilitation Program
222 HOME Program
232 CAL HOME Program
240 Fire Protection District
242 Community Facility District-Police
Enterprise Funds
177 Water Connection Fees
178 Water Authority
361 Sewer Connection Fees
361 Sanitary District
Capital Projects
182 Capital Improvement Projects
9 of 79
Item 18.
Summary Schedules
Ending Fund Balances
Projected
Fund Balance
at
6/30/2022
2022-23
Revenues &
Other Sources
2022-23
Appropriations
& Other Uses
Revenues Over
(Under)
Appropriations
Projected
Fund Balance
at
6/30/2023
GENERAL FUND
101 General Fund $ 31,818,287 25,283,778 $ 31,818,287 $ - $ 25,283,778 $
SPECIAL REVENUE FUNDS
108 Road Maintenance-Dillon Road 47,988 $ - $ - $ - $ 47,988 $ 109 Road Maintenance & Rehab (SB 1) 1,384,806 892,000 1,401,661 (509,661) 875,145 111 State Gas Tax - 1,100,000 1,100,000 - -
112 Air Quality Improvement 65,014 57,518 45,000 12,518 77,532 117 Local Transportation - Measure A 1,241,960 615,602 561,815 53,787 1,295,747 120 Dev Imp Fee - Park Land (1,327,382) 699,000 - 699,000 (628,382) 121 Dev Imp Fee - Library (11,961,854) 156,000 30,000 126,000 (11,835,854) 126 Dev Imp Fee - Park Improvement (604,044) 845,000 - 845,000 240,956 127 Dev Imp Fee - Streets/Transp. 142,752 782,000 968,019 (186,019) (43,267) 128 Dev Imp Fee - Police Facilities 673,702 68,675 - 68,675 742,377 129 Dev Imp Fee - General Gov't (4,408,107) 524,000 106,515 417,485 (3,990,622) 130 Dev Imp Fee - Fire Facilities 1,645,251 398,250 1,068,718 (670,468) 974,783 131 Dev Imp Fee - Art Public 219,611 2,000 - 2,000 221,611 152 Grants (4,660,527) 17,280,423 12,619,896 4,660,527 - 160 Landscape & Lighting Districts 1,883,628 2,165,343 3,935,054 (1,769,711) 113,917 210 CDBG 172,688 725,000 725,000 - 172,688
212 CDBG Rehabilitation Home Program 647,227 - - - 647,227 222 HOME Program 4,609,573 - - 4,609,573 -
232 CAL HOME Program 691,666 - - - 691,666
240 Fire Protection District 350,000 4,142,547 4,142,547 - 350,000 242 Community Facility District - Police - 1,431,000 1,431,000 - - Total Special Revenue Funds (9,186,048) $ $ 31,884,358 $ 28,135,225 $ 3,749,133 $ (5,436,915)
ENTERPRISE FUNDS
178 Water Authority $ 12,787,755 $ 7,557,500 $ 7,755,857 $ (198,357) $ 12,589,399 361 Sanitary District 4,965,114 6,888,527 6,754,286 134,241 5,099,355 6 888 527 Total Enterprise Funds $ 17,752,870 $ 14,446,027 $ 14,510,143 $ (64,116) $ 17,688,754
CAPITAL PROJECTS
182 Capital Improvement Projects $ 180,789 $ 17,276,320 $ 17,457,109 $ (180,789) $ - $ 34,031,390 $ 95,424,992 $ 91,920,764 $ 3,504,228 $ 37,535,618 10 of 79
Item 18.
Summary Schedules
General Fund Balance
Estimated Fiscal Year Projected
7/01/2023 20222-23 6/30/2023
Fund Balance Changes Fund Balance
Fund Balance:
Nonexpendable 7,469,937 $ - $ 7,469,937 $
Committed 6,701,122 - 6,701,122
Assigned 7,416,000 - 7,416,000
Unrestricted 3,696,719 - 3,696,719
Total Fund Balance 25,283,778 $ - $ 25,283,778 $
Assignments:
Sales tax uncertainty 1,500,000 $
City financial system software upgrade 600,000
Reorganization staffing 600,000
Unfunded actuarial liability (policy) 1,400,000
Avenue 50 widening project 500,000
Land proceeds land reinvestments 2, 816,000
$ 7,416,000
11 of 79
Item 18.
Summary Schedules
Revenue by Fund
FY 2019-20
Actual
FY 2020-21
Actual
FY 2021-22
Estimated
Year End
FY 2022-23
Budget
GENERAL FUND
101 General Fund $ 30,683,718 25,501,857 $ 28,888,052 $ 31,818,287 $
SPECIAL REVENUE FUNDS
108 Road Maintenance-Dillon Road $ 69,428 34,125 $ 60,000 $ -$ 109 Road Maintenance & Rehabilitation (SB 1) 865,414 861,012 892,000 892,000 111 State Gas Tax 1,036,835 1,007,169 1,100,000 1,100,000 112 Air Quality Improvement 75,989 45,383 57,691 57,518 117 Local Transportation - Measure A 768,423 711,512 590,803 615,602 120 Dev Imp Fee - Park Land 332,043 130,815 1,613,072 699,000 121 Dev Imp Fee - Library 145,857 89,371 174,982 156,000 126 Dev Imp Fee - Park Improvement 1,155,895 637,630 759,092 845,000 127 Dev Imp Fee - Streets/Transp. 862,568 518,621 1,100,000 782,000 128 Dev Imp Fee - Police Facilities 78,654 50,367 94,606 68,675 129 Dev Imp Fee - General Gov't 610,728 243,193 720,730 524,000 130 Dev Imp Fee - Fire Facilities 453,690 221,666 547,518 398,250 131 Dev Imp Fee - Art Public 127,355 90,317 375 2,000
152 Grants 2,883,353 4,096,667 13,345,223 17,280,423
160 Landscape & Lighting Districts 2,040,443 2,048,827 2,165,343 2,165,343 210 CDBG 229,367 419,594 260,000 725,000
212 CDBG Home Rehabilitation Program 1,203 4,406 - -
222 HOME Program - - - -
232 CAL HOME Program - - - -
240 Fire Protection District 3,210,218 3,233,689 3,803,199 4,142,547 242 Community Facility District - Police 1,282,411 1,054,765 1,251,200 1,431,000 390 Educational & Gov't Access Cable 11,580 11,580 11,580 - Total Special Revenue Funds $ 16,241,454 15,510,707 $ 28,547,414 $ 31,884,358 $
ENTERPRISE FUNDS
178 Water Authority $ 7,751,286 7,500,900 $ 7,777,000 $ 7,557,500 $ 361 Sanitary District 9,440,680 8,620,095 7,002,702 6,888,527 Total Enterprise Funds $ 16,120,995 $ 17,191,966 $ 14,779,702 $ 14,446,027
CAPITAL PROJECTS
182 Capital Improvement Projects $ 8,391,347 10,525,963 $ 12,325,189 $ 17,276,320 $ TOTAL ALL FUNDS $ 67,659,523 $ 72,508,485 $ 84,540,357 $ 95,424,992 12 of 79
Item 18.
Summary Schedules
Expenditures by Fund
FY 2019-20
Actual
FY 2020-21
Actual
FY 2021-22
Estimated
Year End
FY 2022-23
Initial
Budget
GENERAL FUND
101 General Fund $ 25,202,209 24,050,771 $ 28,426,196 $ $ 31,818,287
SPECIAL REVENUE FUNDS
108 Road Maintenance-Dillon Road $ 66,642 - $ - $ $ -
109 Road Maintenance & Rehabilitation (SB 1) 1,493,010 296,377 - 1,401,661 111 State Gas Tax 1,036,835 1,101,880 1,099,400 1,100,000 112 Air Quality Improvement 46,211 43,824 44,393 45,000 117 Local Transportation - Measure A 270,288 1,343,789 36,662 561,815 120 Dev Impact Fee -Park Land - 1,613 - -
121 Dev Imp Fee - Library 2,988 37,131 3,300 30,000
126 Dev Imp Fee - Park Improvement 670,704 6,046 297,500 - 127 Dev Imp Fee - Streets/Transp. 371,394 1,438,561 911,729 968,019 128 Dev Imp Fee - Police Facilities 883 683 - -
129 Dev Imp Fee - General Gov't 138,845 1,739,894 131,515 106,515 130 Dev Imp Fee - Fire Facilities 85,600 51,237 75,000 1,068,718 131 Dev Imp Fee - Public Arts 119,745 9,214 - -
152 Grants 6,885,077 2,798,590 11,165,634 12,619,896
160 Landscape & Lighting Districts 1,941,483 1,588,266 2,502,849 3,935,054 210 CDBG 233 497,690 260,000 725,000
212 CDBG Home Rehabilitation Program - 6,500 - -
240 Fire Protection District 3,088,011 3,236,511 3,328,249 4,142,547 242 Community Facility District - Police 1,282,411 994,445 1,251,200 1,431,000 Total Special Revenue Funds $ 17,500,360 15,192,251 $ 21,107,430 $ $ 28,135,225
ENTERPRISE FUNDS
178 Water Authority $ 7,354,694 7,915,800 $ 9,167,346 $ $ 7,755,857 361 Sanitary District 8,535,800 8,101,751 15,910,409 6,754,286 Total Enterprise Funds $ 15,890,495 16,017,550 $ 25,077,754 $ $ 14,510,143
CAPITAL PROJECTS
182 Capital Improvement Projects $ 8,391,347 10,525,963 $ 12,121,494 $ $ 17,457,109 TOTAL ALL FUNDS $ 66,984,410 65,786,536 $ 86,732,874 $ $ 91,920,764 13 of 79
Item 18.
Summary Schedules
Salaries and Benefits
by Department
Salaries Benefits Total
General Fund
General - City Council 92,437 $ 151,137 $ 243,574 $
General - City Clerk 30,236 44,104 74,340
General - City Manager 345,683 153,729 499,412
General - Human Resources 176,374 88,320 264,694
General - Grants Administration 91,933 45,490 137,423
General - Finance Department 526,098 306,337 832,435
General - Information Technology 196,793 80,084 276,877 Economic Development Department 79,281 31,802 111,083
Development Services - Adminstration 176,098 91,226 267,324 Development Services - Planning 393,874 189,353 583,227 Development Services - Canabis Complaince 104,648 54,561 159,209 Development Services - Building Department 227,564 119,531 347,096 Development Services - Graffiti 63,303 24,150 87,454
Development Services - Code Enforcement 378,404 186,173 564,577 Engineering Department 461,325 220,476 681,802
Engineering - Storm Drain 93,401 47,166 140,567
Public Works - Administration 207,749 105,926 313,674
Public Works - Parks and Recreation 174,137 82,092 256,229 Public Works - Seniors Program 182,514 115,437 297,952
Public Works - Fleet Maintenance 176,166 87,285 263,451 Public Works - Building Maintenance 208,646 111,848 320,494 Public Works - Streets 408,977 252,499 661,475
Public Works - Parks 395,066 263,653 658,719 -
Total General Fund $ 2,852,378 5,190,707 $ 8,043,085 $
Landscape and Lighting Districts 94,949 $ 28,404 $ 123,353 $ Water Authority
Administration 704,682 $ 360,776 $ 1,065,457 $
Operations 773,007 553,897 1,326,904
Total Water Agency $ 914,673 1,477,689 $ 2,392,362 $
Sanitary District
Administration 653,906 $ 327,469 $ 981,375 $
Operations 837,602 431,578 1,269,180
Total Sanitary District $ 759,047 1,491,508 $ 2,250,555 $ GRAND TOTAL 8,254,853 $ 4,554,503 $ 12,809,355 $
14 of 79
Item 18.
Summary Schedules
Positions
by Department
Fully
Department - Division Burdened
City Clerk
Deputy City Clerk $ 160,032
City Manager
City Manager $ 353,224
Assistant to the City Manager $ 203,691
Public Information Officer $ 180,947
City Manager - Human Resources
Human Resources Technician $ 116,802
Human Resources Manager $ 229,951
Department Assistant I/II* $ 91,317
Development Services
Economic Development Director $ 222,166
City Manager Grants Administration
Grants Manager $ 183,529
Department Assistant I/II* $ 91,317
Finance
Business Lic. Technician $ 133,926
Accountant $ 143,494
Finance Director $ 292,462
Accounting Manager $ 213,787
Accounting Technician - Payroll $ 126,219
Accounting Technician - Accts Payable $ 126,449
Department Assistant II $ 110,632
Department Assistant I/II $ 87,853
Department Assistant I/II $ 92,829
Finance Manager* $ 163,161
Customer Service Supervisor* $ 134,881
Department Assistant I/II* $ 91,317
Development Services - Admin
Development Services Director $ 267,324
15 of 79
Item 18.
Summary Schedules
Positions
by Department
Fully
Department - Division Burdened
Development Services - Planning
Department Assistant II $ 97,471
Department Assistant II $ 72,507
Planning Technician $ 102,943
Associate Planner $ 115,083
Community Development Technician $ 125,591
Senior Planner* $ 152,388
Development Services - Cannabis Compliance
Senior/Management Analyst* $ 159,209
Engineering - Storm Drain
Environmental Compliance Program Mgr. $ 140,567
Source Control Inspector* $ 112,558
Development Services - Building
Building Inspector II $ 137,733
Building Official* $ 177,965
Engineering
City Engineer $ 273,358
Engineering Technician $ 133,628
Assistant Engineer $ 140,870
Junior Engineer $ 144,006
Construction Project Coordinator $ 119,975
Senior Civil Engineer* $ 169,736
Public Works - Admin
Department/ Admin Assistant II $ 117,212
Public Works Director $ 285,101
Senior/Management Analyst* $ 159,209
16 of 79
Item 18.
Summary Schedules
Positions
by Department
Fully
Department - Division Burdened
Development Services - Planning
Department Assistant II $ 97,471
Department Assistant II $ 72,507
Planning Technician $ 102,943
Associate Planner $ 115,083
Community Development Technician $ 125,591
Senior Planner* $ 152,388
Development Services - Cannabis Compliance
Senior/Management Analyst* $ 159,209
Engineering - Storm Drain
Environmental Compliance Program Mgr. $ 140,567
Source Control Inspector* $ 112,558
Development Services - Building
Building Inspector II $ 137,733
Building Official* $ 177,965
Engineering
City Engineer $ 273,358
Engineering Technician $ 133,628
Assistant Engineer $ 140,870
Junior Engineer $ 144,006
Construction Project Coordinator $ 119,975
Senior Civil Engineer* $ 169,736
Public Works - Admin
Department/ Admin Assistant II $ 117,212
Public Works Director $ 285,101
Senior/Management Analyst* $ 159,209
17 of 79
Item 18.
Summary Schedules
Positions
by Department
Fully
Department - Division Burdened
Public Wotrks - Building Maintenance
Custodian - Bldg. Maintenance Gen $ 112,301
Custodian - Bldg. Maintenance Senior. Cent$ 125,907
Custodian - Bldg. Maintenance Gen $ 82,286
Development Services - Code Enforcement
Code Compliance Manager $ 167,741
Senior Code Enforcement Officer $ 131,835
Department Assistant II $ 54,768
Code Enforcement Officer $ 108,872
Code Enforcement Officer $ 101,359
Public Works - Landscape and Lighting District
Landscape and Lighting Inspector $ 94,843
Utility Administration
Utilities Manager $ 218,978
Department/ Admin Assistant II $ 126,689
Assistant Engineer* $ 141,933
Sanitary District - Operations
Sanitary Superintendent $ 162,033
Treatment Plant Operator I $ 112,604
Treatment Plant Operator II/III $ 111,537
Treatment Plant Operator I $ 96,324
Treatment Plant Operator I $ 105,370
Treatment Plant Operator II $ 101,193
Chief Treatment/Collections Operator* $ 143,485
Water Authority - Operations
Water Service Worker/LV1 $ 197,704
Water Service Worker/LV2 $ 114,519
Senior Water Service Worker III $ 115,975
Water Superintendent $ 162,723
Water Service Worker II* $ 91,803
Senior Water Service Worker IV* $ 119,518
Water Service Worker/LV1* $ 88,030
$ 12,492,377
18 of 79
Item 18.
General Fund Revenues
Fund Overview
General Fund (101)
FY 2019-20
Actual
FY 2020-21
Actual
FY 2021-22
Estimated
Year End
FY 2022-23
Initial
Budget
Taxes
Property Taxes - Secured $ 386,740 $ 411,779 $ 427,000 $ 440,000 Property Taxes - Supplemental 94,748 103,490 - 59,000
Property Taxes - Unsecured 17,943 17,299 21,000 22,000
Sales and Use Tax 1% (Measure U-415) 4,191,015 5,510,150 5,500,000 6,462,320 Sales Tax - Bradley Burns 3,492,540 4,504,913 4,197,907 4,800,000 Property Transfer Tax 67,998 120,333 75,000 77,000
Business License - Annual Fee 23,230 21,880 25,000 25,000 Business License Tax 606,394 538,988 570,000 570,000
Construction Tax 297,939 527,192 500,000 520,000
Franchise Tax 965,943 1,015,838 965,000 1,029,000
Delinquent Taxes, Penalties and Interest 1,758 4,327 3,500 3,500 Utility Users Tax 2,242,714 2,413,756 2,900,000 2,615,000 TOT-Short Term Vacation Rentals (9%) 227,076 533,044 140,000 380,060 Business License SB 1186 Fee 3,929 4,432 4,000 4,000
Cannabis - Cultivation 10,477 1,229,184 300,000 400,000 Cannabis - Manufacturing 46,257 32,125 7,000 -
Cannabis - Retail 384,228 636,130 593,000 600,000
Cannabis - Distribution 25,250 14,167 50,000 -
RPTTF Residual 334,998 365,194 376,000 161,000
Homeowners Prop Tax Relief 3,364 3,895 3,500 3,500
Property Tax In Lieu of VLF 4,714,590 5,005,722 5,250,000 5,408,000 Motor Vehicle In Lieu of Fees 36,685 34,608 50,000 52,000 Property Tax In Lieu 203,016 353,182 255,000 263,000
Sub-Total Taxes 18,409,029 $ 23,371,431 $ 22,212,907 $ 23,894,380 $ Licenses and Permits
Other Licenses and Permits $ 14,931 $ 3,170 $ 18,000 $ 14,000 Building Permits - Building 428,400 627,884 470,000 489,000 Other Licenses and Permits - Engineering 14,849 17,196 20,000 20,000 Sub-Total Licenses and Permits 458,179 $ 648,250 $ 508,000 $ 523,000 $ Charges for Services
Zoning and Subdivision Fees - Planning $ 114,554 $ 156,266 200,000 $ 208,000.00 Certificate of Occupancy Fees - Building 26,880 45,056 40,000 42,000 Plan Check Fees - Building 109,337 144,685 120,000 125,000 PW Inspection Fees - Engineering 84,266 79,439 75,000 78,000 Plan Check Fees - Engineering 142,927 135,304 150,000 312,000 Other Revenue - Engineering 66,493 - - -
Sub-Total Charges for Services 544,456 $ 560,751 $ 585,000 $ 765,000 $ 19 of 79
Item 18.
*HQHUDO)XQG5HYHQXHV
&RQWLQXHG
Fund Overview
General Fund (101)
FY 2019-20
Actual
FY 2020-21
Actual
FY 2021-22
Estimated
Year End
FY 2022-23
Initial
Budget
Fines and Forfeitures
Parking Citations / Vehicle Recovery Fees $ 56,159 $ 54,040 $ 55,000 $ 55,000 Court Fees and Fines 58,101 26,026 30,000 30,000
Parking Bail Fees 6,858 386 15,000 12,000
Park Citations 236,594 61,007 60,598 70,000
Other Revenue - Police Services 35,836 124 3,000 3,000
Abandoned Residential Property 1,885 65 3,000 3,000
Sub-Total Fines & Forfeitures $ 395,433 $ 141,647 $ 166,598 $ 173,000 Intergovernmental
General Government Administration Fees $ 249,000 $ 125,000 $ 125,000 $ 100,000 Waste Transfer Station-JPA Income 312,500 450,000 700,000 825,000 Other intergovernental Revenue 197,451 223,530 - 45,000 State Grant Revenue SLESA 155,948 98,393 100,000 100,000 State Grant Revenues 1/2% Sales Tax 142,237 170,728 149,349 156,816 Abandoned Vehicle Grant Revenue 43,375 125,865 125,000 44,000 Sub-total Intergovernmental $ 1,100,511 $ 1,193,516 $ 1,199,349 $ 1,270,816 Interest and Other Revenue
Interest Income $ 182,419 $ 85,955 $ 45,000 $ 75,000
Rents and Royalties 108,211 98,142 - 60,000
Rental of Community Center 566 531 - 2,000
Lease reveue - - - 316,000
Rental of Park Fields 29,000 212 60,000 50,000
Refunds, Rebates and Reimbursements 80,074 72,260 50,000 50,000 Other Revenue - General Revenue 215,924 328,332 5,000 5,000 Other Revenue - Finance /Administration 29,838 37,356 15,000 15,000 Other Revenue - Charge for Services 2,066 77,515 3,000 3,000 Miscellaneous Revenue 157,379 (91,189) - -
Sub-Total Interest & Other Revenue $ 805,478 $ 609,114 $ 178,000 $ 576,000 Total General Fund Revenues $ 21,713,085 $ 26,524,709 $ 24,849,854 $ 27,202,196 20 of 79
Item 18.
*HQHUDO)XQG5HYHQXHV
&RQWLQXHG
Fund Overview
General Fund (101)
FY 2019-20
Actual
FY 2020-21
Actual
FY 2021-22
Estimated
Year End
FY 2022-23
Initial
Budget
Transfers In
Transfers From Gas Tax $ 761,477 $ 678,927 $ 740,000 $ 740,500 Transfer From Other - - 184,752 156,000
Transfer From L&LD-Gen Gov't Admin Fees 213,109 314,196 320,000 226,158 Transfer From Water-Gen Gov't Admin Fees 794,162 759,279 601,435 793,115 Transfer From Sewer-Gen Gov't Admin Fees 779,701 941,259 945,811 798,920 Transfer From Police Services 988,912 1,276,362 1,246,200 1,426,000 Transfers in from Fund 152 251,411 - - 128,000
Transfer In From Fire -240 - 188,986 - 347,398
Sub-Total Transfers In $ 3,788,772 $ 4,159,009 $ 4,038,198 $ 4,616,091 Total General Fund Revenue and Transfers $ 25,501,857 $ 30,683,718 $ 28,888,052 $ 31,818,287 21 of 79
Item 18.
Fund Overview
General Fund (101)
The general fund is the main operating fund of the City of Coachella. It is used to account for all financial resources except where legal, administrative or Generally Accepted Accounting Principles (GAAP) requirements cause them to be accounted for in another fund.
The City’s general fund activity includes departments that serve the general public as well as functions that provide administrative support to the various departments within the government and its agencies. The table shown below provides a summary list of the general fund Departments and their respective budgets.
General Fund Expenditures by Department
Department Name
FY 2019-20
Actual
FY 2020-21
Actual
FY 2021-22
Estimated
Year End
FY 2022-23
Budget
City Council $ 173,279 189,175 $ 282,598 $ 282,974 $
City Clerk 100,218 111,446 103,024 145,350
City Attorney 671,589 742,903 652,000 672,500
City Manager 334,506 401,947 555,367 521,142
Economic Development 145,605 176,045 214,717 205,331
City Manager - Human Resources 220,418 240,969 270,567 345,063 City Manager - Grant Administration 74,026 81,690 92,080 153,723 Finance Department 651,361 691,759 791,536 1,110,565
Development Services - Administration - - 275,649 -
Development Services - Planning 701,896 795,031 1,002,705 761,122 Development Services - Cannabis Compliance - - 159,209 - Engineering-Storm Drain - - 140,567 -
Development Services - Building 308,991 347,927 323,625 497,511 Engineering Department 1,082,265 985,678 926,873 1,024,852 Public Works - Parks and Recreation Program 255,059 288,496 333,069 329,929 Public Works - Seniors Program 284,865 334,118 397,691 416,352 Public Works - Administration 176,073 174,004 242,352 343,174 Public Works - Streets 1,349,581 1,337,247 1,587,287 1,512,975 Public Safety - Police Services 9,743,571 9,964,430 10,350,306 10,902,902 Public Safety - Fire Services 1,699,652 1,617,763 2,123,308 2,314,547 Public Works - Parks 1,563,917 1,703,889 1,819,213 2,101,119 Development Services - Graffiti 86,998 93,860 244,872 219,954 Development Services - Code Enforcement 653,912 510,026 619,080 721,976 General Government 2,068,806 2,735,255 3,056,371 4,201,840 Finance Department - IT 520,104 528,882 766,536 665,885 Public Works - Fleet Maintenance 378,774 506,515 613,297 652,384 Public Works - Building Maintenance 698,493 740,204 932,773 1,139,694 Total $ 25,200,670 24,042,545 $ 28,301,246 $ 31,818,287 $ 22 of 79
Item 18.
Fund Overview
General Fund (101)
General Fund Expenditures by Category
FY 2019-20
Actual
FY 2020-21
Actual
FY 2021-22
Estimated
Year End
FY 2022-23
Budget
Salaries and benefits $ 6,322,941 $ 6,750,119 $ 7,065,545 $ 7,616,552 Donations/Contributions/Events 482,558 118,952 230,000 730,000 Administrative expenses 10,090 12,641 15,500 15,500
Legal services 671,589 742,903 652,000 672,500
Other professional fees 2,306,986 1,918,822 2,832,090 3,767,777 Public safety 11,214,121 11,291,489 12,069,545 12,908,861 Repairs and maintenance 170,525 255,425 381,014 298,228 Equipment rental 31,517 48,236 114,000 133,000
Insurance expense 993,659 1,197,729 646,600 834,734
Communication expense 126,746 152,062 186,841 186,639
Advertising expense 40,735 18,718 50,500 60,500
Meetings, conferences and travel 75,643 29,115 175,790 155,740 Supplies 500,762 546,078 602,861 648,830
Minor equipment 10,753 10,152 39,500 74,274
Computer software 141,744 115,814 242,956 191,006
Energy charges 661,297 648,558 729,100 842,000
Books and periodicals 1,714 148 6,100 9,471
Dues and subscriptions 104,753 174,587 119,045 222,839
Machinery and equipment 11,477 60,349 226,830 54,500
Miscellaneous expenses 110,770 86,750 195,000 378,530
Transfers - allocations 52,167 306,634 857,985 389,211
Transfers - Debt Service - 715,389 862,444 1,627,595
TOTAL $ 24,042,545 $ 25,200,670 $ 28,301,246 $ 31,818,287 23 of 79
Item 18.
Fund Overview
Sanitary District
3URMHFWHG1HW3RVLWLRQ
Projected
2021-22
Budget
2022-23
Beginning Net Position
Restricted $ 6,359,699 7,259,699
Unrestricted (1,156,355) (2,294,585)
Total Beginning Net Position 5,203,344 4,965,114
Revenues
Connection Fees 900,000 900,000
Utility Service 6,050,000 5,850,000
Property Taxes 160,000 99,000
Interest & Other Revenue 52,702 39,527
Total Revenue 7,162,702 6,888,527
Expenditures
Operating Costs 2,677,555 2,485,408
Administrative Costs 2,533,875 2,181,291
Depreciation & Amortization 1,522,623 1,472,623
Debt Service - Interest 666,879 614,964
Total Expenditures 7,400,932 6,754,286
Surplus (Deficit) (238,230) 134,241
Ending Net Position
Restricted 7,259,699 8,159,699
Unrestricted (2,294,585) (3,060,344)
Total Ending Net Position $ 4,965,114 $ 5,099,355
24 of 79
Item 18.
Fund Overview
Sanitary District
6XPPDU\5HYHQXHV
Revenues
FY 2019-20
Actual
FY 2018-19
Actual
FY 2021-22
Estimated
Year End
FY 2021-22
Initial Budget
Connection Fees $ 529,922 $ 1,043,775 $ 900,000 $ 900,000 Utility Service 5,969,661 6,657,982 6,050,000 5,850,000 Property Taxes 178,207 172,505 160,000 99,000
Interest & Other Revenue 247,343 (8,220) 52,702 39,527
Total $ 7,114,831 $ 7,935,415 $ 7,162,702 $ 6,888,527
([SHQGLWXUHVE\&DWHJRU\
FY 2019-20
Actual
FY 2020-21
Actual
FY 2021-22
Estimated
Year End
FY 2022-23
Initial
Budget
Salaries and benefits $ 2,374,047 $ 2,513,737 $ 2,346,361 $ 2,250,555 Administrative expenses 92,737 103,559 86,000 -
Other professional fees 611,219 468,592 881,996 477,996 Repairs and maintenance 139,138 91,811 100,429 120,000
Communication expense 12,910 11,481 10,000 10,000
Advertising expense 2,128 82 10,000 10,000
Meetings, conferences and travel 4,045 349 12,000 12,000 Supplies 163,109 178,395 196,000 216,000
Energy charges 390,159 454,835 400,000 682,228
Dues and subscriptions 7,817 16,997 20,000 20,000
Minor equipment & furniture 7,710 - 3,000 5,000
Computer Software 4,992 4,992 - -
Transfers and allocations 779,701 941,259 945,811 798,920 Depreciation and amortization 1,389,501 1,394,418 1,522,623 1,472,623 Debt Service - Interest 617,281 809,884 670,879 618,964 TOTAL $ 6,596,495 $ 6,993,241 $ 7,400,932 $ 6,754,286
25 of 79
Item 18.
3URMHFWHG1HW3RVLWLRQ
Fund Overview
Water Authority
Projected
2021-22
Budget
2022-23
Beginning Net Position
Restricted $ 8,366,260 8,916,260
Unrestricted 3,902,675 3,871,495
Total Beginning Net Position 12,268,935 12,787,755
Revenues
Connection Fees 550,000 550,000
Utility Service 6,200,000 6,200,000
Ground Water Replenishment 450,000 550,000
Interest, Grants , & Other Revenue 577,000 257,500
Total Revenue 7,777,000 7,557,500
Expenditures
Operating Costs 2,796,019 3,308,896
Administrative Costs 2,505,505 2,737,523
Depreciation & Amortization 1,400,000 1,200,000
Debt Service - Interest Payments 556,655 509,437
Total Expenditures 7,258,180 7,755,857
Surplus (Deficit) $ 518,820 $ (198,357)
Ending Net Position
Restricted 8,916,260 6,200,000
Unrestricted 3,871,495 3,123,139
Total Ending Net Position $ 12,787,755 $ 9,323,139
26 of 79
Item 18.
6XPPDU\5HYHQXHV
Fund Overview
Water Authority
'HWDLOHG([SHQVH%XGJHW
6XPPDU\5HYHQXHV
Revenues
FY 2019-20
Actual
FY 2020-21
Actual
FY 2021-22
Estimated
Year End
FY 2022-23 Initial
Budget
Connection Fees $ 443,534 $ 806,043 $ 570,000 $ 570,000 Utility Service 5,991,611 6,370,803 6,200,000 6,200,000 Interest Income 465,751 (20,865) 30,000 22,500
Ground Water Replenishment 437,331 459,736 450,000 550,000 Other Charges 96,279 43,135 110,000 110,000
Other Revenue 1,171 423 17,000 5,000
Grants 65,224 92,011 400,000 100,000
Total $ 7,500,900 $ 7,751,286 $ 7,777,000 $ 7,557,500
FY 2019-20
Actual
FY 2020-21
Actual
FY 2021-22
Estimated
Year End
FY 2022-23
Initial
Budget
Salaries and Benefits $ 2,190,054 $ 2,337,599 $ 2,252,159 $ 2,392,362 Administrative Expenses 51,220 43,126 30,000 -
Other Professional Fees 1,564,468 615,830 723,638 567,780 Repairs and Maintenance 109,706 220,989 259,187 220,000 Communication Expense 11,123 10,244 12,000 42,000
Advertising Expense 16,178 15,282 25,000 -
Meetings, Conferences and Travel 2,066 - 10,000 10,000
Supplies 475,978 346,940 267,689 268,000
Energy Charges 911,288 955,177 1,069,000 1,175,000
Dues and Subscriptions 20,595 26,972 26,500 52,000
Minor Equipment 5,795 8,311 5,000 5,000
Computer Software 4,992 4,992 15,000 4,992
Debt Service - Interest 471,527 517,291 471,833 456,748 Transfers and Allocations 796,736 1,153,998 688,257 1,161,975 Depreciation and Amortization 1,278,343 1,095,093 1,400,000 1,200,000 Capital Expenses 5,731 2,851 2,916 200,000
TOTAL $ 7,915,800 $ 7,354,694 $ 7,258,180 $ 7,755,857
27 of 79
Item 18.
Fund Overview
Coachella Fire Protection
District
3URMHFWHG)XQG%DODQFH
Projected
2021-22
Budget
2022-23
Beginning Fund Balance $ - $ 350,000
Revenues
General Fund Transfer 2,051,999 2,314,547
Community Facility District Transfer 763,800 874,000
Property Taxes 885,400 912,000
Interest & Other Revenue 102,000 42,000
Grants - -
Total Revenue 3,803,199 4,142,547
Expenditures
Other Professional Services 3,118,456 3,661,000
Administration/Other 334,743 481,547
Total Expenditures 3,453,199 4,142,547
Surplus (Deficit) 350,000 -
Projected Ending Fund Balance $ 350,000 $ 350,000
28 of 79
Item 18.
'HWDLOHG([SHQVH%XGJHW
Detail Budget
Coachella Fire Protection
District
'HWDLOHG5HYHQXH%XGJHW
FY 2019-20
Actual
FY 2020-21
Actual
FY 2021-22
Estimated
Year End
FY 2022-23
Initial
Budget
Fire Protection District
240-12-110-10-301-000 Secured Property Tax $ 360,633 $ 381,924 $ 383,400 $ 395,000 240-12-110-10-303-000 Supplemental Property Tax 23,727 31,912 29,000 30,000 240-12-110-10-304-000 Unsecured Property Tax 15,865 16,045 15,000 15,000 240-12-110-10-319-000 Delinquent Taxes, Interest & Penalties 6,623 3,980 2,000 2,000 240-12-110-10-396-000 RPTTF Pass-Through 486,129 450,701 455,000 469,000 240-12-110-40-342-000 Other Charges 40,880 38,123 100,000 40,000 240-12-151-30-333-000 Homeowners Prop Tax Relief 3,126 3,612 3,000 3,000 240-12-155-50-319-000 Penalties and interest on delinquent tax - 8,666 - - 240-12-155-50-363-000 Special assessments - CFD 38% - 728,149 763,800 874,000 240-12-311-90-369-000 Other Revenue 25,118 849 - -
Total Fire Protection District Revenues Before Transfers 962,101 1,663,960 1,751,200 1,828,000 Tansfers-in
240-12-151-90-101-000 Transfers In - General Fund 1,630,963 1,546,239 2,051,999 2,314,547 240-12-151-90-241-000 Transfers In - CFD 640,625 - - -
Total Fire Protection District Transfers-In $ 2,271,588 $ 1,546,239 $ 2,051,999 $ 2,314,547 Total Fire Protection District $ 3,233,689 $ 3,210,200 $ 3,803,199 $ 4,142,547 FY 2019-20
Actual
FY 2020-21
Actual
FY 2020-21
Estimated
Year End
FY 2021-22
Initial Budget
Fire Protection District
240-12-110-10-311-000 County administrative charges $ 3,602 $ 10,804 $ 5,000 $ 5,000 240-12-110-10-331-000 Audit services 569 22 10,000 -
240-12-110-10-334-000 Professional/contract services 3,073,168 2,856,135 3,108,456 3,661,000 240-12-110-10-430-000 Repair and maintenance services 6,757 28,247 34,108 30,000 240-12-110-10-610-000 General supplies 2,054 3,169 34,300 2,000 240-12-110-10-611-000 Minor Equip, Furniture <5,000 3,668 103 - 2,000 240-12-110-10-612-000 Computer software - 485 1,500 -
240-12-110-10-801-000 Miscellaneous 4,304 60 1,150 5,150 240-12-110-90-930-101 General government allocation 142,390 188,986 164,185 347,397 101-11-156-10-334-000 Other professional/contract services 5,000 - 86,000 90,000 101-11-156-10-530-000 Communications 3,101 1,539 5,500 - 101-11-156-10-580-000 Meetings, conferences and travel 125 - 3,000 - Total Fire Protection District $ 3,244,738 $ 3,089,550 $ 3,453,199 $ 4,142,547 29 of 79
Item 18.
CITY OF
COACHELLA
CAPITAL
PROJECTS
30 of 79
Item 18.
Total Project
Cost
Prior
Expenditures
Estimated
Expenditures
FY 2022/23
Estimated
Expenditures
FY 2023/24
Estimated
Expenditures
FY 2024/25
Estimated
Expenditures
FY 2025/26
Estimated
Expenditures
FY 2026/27
F-7 Fire Station Expansion 7,668,715 846,997 3,821,718 3,000,000 LL-01 LLMD 10 District Improvements 25,000 25,000
LL-02 LLMD 13 District Improvements 120,000 120,000
LL-03 LLMD 16 District Improvements 750,000 750,000
LL-04 LLMD 33 Retention Basin Landscape 500,000 500,000 LL-05 LLMD 14 Retention Basin Landscape 30,000 30,000
P-21 Bagdouma Park Basketball Court Replacement 700,000 25,000 675,000 P-22 Central Park - Ave 52 @ Enterprise Way 8,877,330 877,330 4,000,000 4,000,000 P-27 Dateland Skatepark Rehabilitation 65,000 65,000
P-28 Sierra Vista Park Restroom Replacement 250,000 250,000 P-29 Park Tot Lot Ave 52 and Enterprise Way 300,000 25,000 275,000 P-30 Bagdouma Park Restrooms and Lighting 650,000 50,000 600,000 S-9 CVHS Lift Station Replacement 500,000 100,000 400,000 S-15 Shady/Amezcua Septic to Sewer Conversion 1,580,000 790,000 790,000 S-18 Capacity Imp. Tyler from Ave 53 to Ave 54 1,069,000 1,069,000 S-19 Capacity Imp. Ave 50 Balboa to Harrison 331,000 331,000 S-27 Ave 50 Main Line Extension Peter Rabbit to Tyler 400,000 400,000 ST-67 Avenue 50/I-10 Interchange (La Entrada) 3,629,578 3,446,233 183,345 ST-69 Avenue 50 Bridge (Over Whitewater Channel) 52,365,000 1,030,471 3,283,712 3,283,711 22,383,553 22,383,553 ST-81 New Interchange @ Ave 50 & 86S EXPY 54,928,767 1,407,579 27,000,000 26,521,188 ST-93 Ave 50 Widening Project (Calhoun to Harrison) 3,693,750 766,526 2,927,224 ST-98 Ave 50 Extension (All American Canal to I-10) 32,765,773 2,655,774 109,999 30,000,000 ST-105 Street Rehab and Slurry 1,209,375 1,209,375
ST-109 Dillon Road Bridge I-10 & SR 86 Interchange 50,150,000 2,098,880 24,051,120 24,000,000 ST-113 Street Pavement Rehab Phase 18 626,000 626,000
ST-118 Street Pavement Rehab Phase 19 632,000 632,000
ST-128 Street Pavement Rehab Phase 20 638,000 638,000
ST-130 Pueblo Viejo Villas 3,996,500 1,835,615 2,160,885 ST-131 Ave 48 St Widening Project (Dillon to Van Buren) 1,733,000 156,250 1,576,750 ST-132 Street pavement Rehab Phase 21 804,000 804,000
ST-134 2022 Pedestrian and Road Safety Improvement 477,101 477,101 ST-136 Avenue 50 Bridge Coating 105,000 105,000
ST-137 Dillon Road Bridge Coating 125,000 125,000
ST-138 ATP HWY 111 and Ave 54 Bike Lanes 14,000,000 200,000 1,800,000 12,000,000 ST-139 Ave 50 Realignment Peter Rabit to Tyler 2,000,000 2,000,000 W-32 Mesquite Water Mutual Association 1,901,000 11,127 1,520,800 369,073 W-35 Shady Lane Water Consolidation 1,658,426 829,213 829,213 W-37 Castro's Water System Consolidation 1,244,050 1,244,050 W-38 3.6Mg Reservoir Interior Relining 450,000 450,000
W-39 Whitewater Wash Bridge Pipeline @ Ave 50 700,000 700,000 W-41 Valve Replacement 320,000 100,000 220,000
W-45 Aging Pipeline Replacement 500,000 500,000
W-46 Well 20 (150 Zone) 3,000,000 1,500,000 1,500,000
W-47 Advanced Meter Infrastructure 710,796 192,334 518,462 Total $258,179,161 $ 14,472,786 $ 27,766,619 $ 18,026,342 $ 42,515,553 $ 74,072,673 $ 81,325,188 CIP Budget Five Year Plan
31 of 79
Item 18.
FY 2021-22
Total Project
Cost
Budgeted
Expenditures
for FY 2022/23 Grants/Builder (Fund 152/182) DIF Fire (Fund 130) DIF Street & Transportation (Fund 127) TDA / Measure A (Fund 116 / 117) Dev Improvement Fees-Park Impvoements (Fund 126) Water Operations & Grants (Fund 178) Water Connections (Fund 177) Sewer Utility & Grants (Fund 361) Sewer Connections (Fund 360) CDBG Grant (Fund 210) Road Maintenance (Fund 108) SB1 (Fund 109) Landscape & Lighting Districts (Fund 160) General Fund (101) F-7 Fire Station Expansion $ 7,668,715 $ 3,821,718 $ 3,000,000 $ 821,718 LL-01 LLMD 10 District Improvements 25,000 25,000 25,000 LL-02 LLMD 13 District Improvements 120,000 120,000 120,000 LL-03 LLMD 16 District Improvements 750,000 750,000 750,000 LL-04 LLMD 33 Retention Basin Landscape 500,000 500,000 500,000 LL-05 LLMD 14 Retention Basin Landscape 30,000 30,000 30,000 P-21 Bagdouma Park Basketball Court Replacement 700,000 675,000 675,000 P-22 Central Park - Ave 50 and Industrial Park 8,877,330 877,330 877,330 P-27 Dateland Skatepark Rehabilitation 65,000 65,000 65,000 - P-28 Sierra Vista Park Restroom Replacement 250,000 250,000 90,789 159,211 P-29 Park Tot Lot Ave 54 - Additional Srvc Capacity 300,000 25,000 25,000 P-30 Bagdouma Park Restrooms and Lighting 650,000 50,000 50,000 S-9 CVHS Lift Station Replacement 500,000 -
S-15 Shady/Amezcua Septic to Sewer Conversion 1,580,000 790,000 790,000 S-18 Capacity Imp. Tyler from Ave 53 to Ave 54 1,069,000 1,069,000 106,900 962,100 S-19 Capacity Imp. Ave 50 Balboa to Harrison 331,000 331,000 33,100 297,900 S-27 Ave 50 Main Line Extension Peter Rabbit to Tyler 400,000 - ST-67 Avenue 50/I-10 Interchange (La Entrada) 3,629,578 - ST-69 Avenue 50 Bridge (Over Whitewater Channel) 52,365,000 3,283,712 2,245,513 1,038,199 ST-81 New Interchange @ Ave 50 & 86S EXPY 54,928,767 -
ST-93 Ave 50 Widening Project (Calhoun to Harrison) 3,693,750 2,927,224 2,804,605 122,619 ST-98 Ave 50 Extension (All American Canal to I-10) 32,765,773 109,999 109,999 ST-105 Street Rehab and Slurry 1,209,375 1,209,375 561,815 647,560 ST-109 Dillon Road Bridge I-10 & SR 86 Interchange 50,150,000 - ST-113 Street Pavement Rehab Phase 18 626,000 -
ST-118 Street Pavement Rehab Phase 19 632,000 -
ST-128 Street Pavement Rehab Phase 20 638,000 -
ST-130 Pueblo Viejo Villas 3,996,500 2,160,885 1,913,885 247,000 ST-131 Ave 48 St Widening Project (Dillon to Van Buren) 1,733,000 1,576,750 1,299,750 277,000 ST-132 Street pavement Rehab Phase 21 804,000 -
ST-134 2022 Pedestrian and Road Safety Improvement 477,101 477,101 477,101 ST-136 Avenue 50 Bridge Coating 105,000 105,000 - 105,000 ST-137 Dillon Road Bridge Coating 125,000 125,000 - 125,000 ST-138 ATP HWY 111 and Ave 54 Bike Lanes 14,000,000 200,000 200,000 ST-139 Ave 50 Realignment Peter Rabit to Tyler 2,000,000 - W-32 Mesquite Water Mutual Association 1,901,000 1,520,800 1,520,800 W-35 Shady Lane Water Consolidation 1,658,426 829,213 829,213 W-37 Castro's Water System Consolidation 1,244,050 1,244,050 1,244,050 W-38 3.6Mg Reservoir Interior Relining 450,000 -
W-39 Whitewater Wash Bridge Pipeline @ Ave 50 700,000 - W-41 Valve Replacement 320,000 100,000 100,000
W-45 Aging Pipeline Replacement 500,000 500,000 500,000 W-46 Well 20 (150 Zone) 3,000,000 1,500,000 750,000 750,000 W-47 Advanced Meter Infrastructure 710,796 518,462 518,462 Total 258,179,161 27,766,619 11,222,122 1,068,718 2,570,567 561,815 - 5,462,525 750,000 930,000 1,260,000 725,000 - 1,401,661 1,425,000 389,211 Chk figures - s/b 0 0 0
32 of 79
Item 18.
Project Title:
New Increase Origination Year FY 14/15
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 7,668,715
868,715 846,997
6,800,000 6,821,718
-
-
Other - Specify - Restricted Funding
7,668,715 Yes
No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 130 14,888 49,300 69,466 75,000 821,718 - - 1,030,372
150 145,959 492,384 - - - - 638,343
152 - - - - 3,000,000 3,000,000 - 6,000,000
14,888 195,259 561,850 75,000 3,821,718 3,000,000 - 7,668,715 Project Status Project Statistics:
Project Description: Rehabilitation and expansion of the Fire Station to incorporate today's standards separate showers for men and women, apparatus bay, generator upgrade, and electrical system upgrade. The project adds additional housing capacity. Planning and environmental phase for expansion. Managing Department Engineering
Impact on Future
Operating Costs
F-7
ARPA
Total
Construction Management
Funding Plan
Fire Stateion Expansion
Project Number:
F-7
Total estimated costs$
Design/Bid Costs incurred $
Initial Cost Estimate by Category Project Summary
Administration
Planning/Permits
Construction/Contingency Cost to complete $
Gaming Grants
Total
Actual Expenditures
Funding Source(s)
Fire DIF
Future Plan
33 of 79
Item 18.
Project Title:
New Increase Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 25,000
- -
25,000 25,000
-
-
Right-of-Way - Restricted Funding
25,000 Yes
No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 160 25,000 25,000
-
-
- - - 25,000 - - 25,000 -
LL-01
Total
Funding Plan
Actual Expenditures Future Plan
Funding Source(s)
Landscape & Lighting Distrists
Total
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Project Status Operating Costs Project Statistics:
Initial Cost Estimate by Category Project Summary
Impact on Future
Project Number:
LL-01
Managing Department
Engineering
CITY OF COACHELLA
Capital Improvement Program Project Details
District 10 Landscape Improvements
Project Description: Installation of irrigation, plant material, benches, and decomposed granite. Improvements will be made to the retention basin located in Plaza Del Sol Homes at the northeast corner of Calle Bouganvilla and Calle Gardenia. 34 of 79
Item 18.
Project Title:
New Increase Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 120,000
- -
120,000 120,000
-
-
Right-of-Way - Restricted Funding
120,000 Yes
No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 160 120,000 120,000
-
- - - 120,000 - - 120,000 -
LL-02
Total
FundingPlan
Actual Expenditures Future Plan
Funding Source(s)
Landscape & Lighting Distrists
Total
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Project Status Operating Costs Project Statistics:
Initial Cost Estimate by Category Project Summary
Impact on Future
Project Number:
LL-02
Managing Department
Engineering
CITY OF COACHELLA
Capital Improvement Program Project Details
District 13 Retention Basin Landscape Improvements
Project Description: Installation of irrigation, plant material, decomposed granite pathways, rock material, benches, and solar lighting fixtures. Improvements will be made to the retention basin within the Hacienda Adobe development located along Avenida Adobe, east of Julia Avenue.
35 of 79
Item 18.
Project Title:
New Increase Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 750,000
- -
750,000 750,000
-
-
Right-of-Way - Restricted Funding
750,000 Yes
No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 160 750,000 750,000
-
- - - 750,000 - - 750,000 -
LL-03
Total
Funding Plan
Actual Expenditures Future Plan
Funding Source(s)
Landscape & Lighting Distrists
Total
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Project Status Operating Costs Project Statistics:
Initial Cost Estimate by Category Project Summary
Impact on Future
Project Number:
LL-13
Managing Department
Engineering
CITY OF COACHELLA
Capital Improvement Program Project Details
District 16 Landscape and Lighting Improvements
Project Description:
Installation of bollard entry lighting and uplighting for all five Tierra Del Sol development entrances including: Los Moghis Avenue, Cielo De Victoria, Puertecitos Avenue, El Mar Street, and San Ignacio Avenue.
Improvements also include: turf removal, installation of permiable pavers, solar lighting and basketball court features in the existing basin located on Camino 36 of 79
Item 18.
Project Title:
New Increase Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 500,000
- -
500,000 500,000
-
-
Right-of-Way - Restricted Funding
500,000 Yes
No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 160 500,000 500,000
-
- - - 500,000 - - 500,000 -
LL-04
Total
Funding Plan
Actual Expenditures Future Plan
Funding Source(s)
Landscape & Lighting Distrists
Total
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Project Status Operating Costs Project Statistics:
Initial Cost Estimate by Category Project Summary
Impact on Future
Project Number:
LL-04
Managing Department
Engineering
CITY OF COACHELLA
Capital Improvement Program Project Details
District 33 Retention Basin and Landscape Improvements
Project Description: Installation of plant material, irrigation, lighting, decomosed granite, rock material, benches/picnic tables, playground features, volleyball court and walking paths. These improvements will reflect the approved development landscape design plans for Vista Escondida for remaining unlandscaped basins at the following four locations: northeast corner of Avenida Del Prado, southwest corner of Avenida Del Prado, southwest corner of C. Ruiz and Avenida Yucateco, and alongShady Lane east of Avenida Tacuba.
37 of 79
Item 18.
Project Title:
New Increase Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 30,000
- -
30,000 30,000
-
-
Right-of-Way - Restricted Funding
30,000 Yes
No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 160 30,000 30,000
-
- - - 30,000 - - 30,000 -
LL-05
Total
FundingPlan
Actual Expenditures Future Plan
Funding Source(s)
Landscape & Lighting Distrists
Total
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Project Status Operating Costs Project Statistics:
Initial Cost Estimate by Category Project Summary
Impact on Future
Project Number:
LL-05
Managing Department
Engineering
CITY OF COACHELLA
Capital Improvement Program Project Details
District 14 Retention Basin Landscape Improvements
Project Description: Installation of irrigation, plant material, benches, and decomposed granite. Improvements will be made to the retention basin located in Pueblo de la Paz Development at the southeast corner of Las Cruces Street and Las Lunas Avenue. 38 of 79
Item 18.
Project Title:
New Increase FY 21/22
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 700,000
90,000 25,000
610,000 675,000
-
-
Other - Specify - Restricted Funding
700,000 Yes
No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 210 675,000 25,000 - 700,000 -
-
-
-
-
Total - - 25,000 - 675,000 - 700,000 -
CDBG
Administration
Construction Management/Contingency
18.75 Funding Plan
Actual Expenditures Future Plan
Funding Source(s)
Construction/Contingency Cost to complete $
Project Status Operating Costs Project Statistics:
Organization Year
Initial Cost Estimate by Category Project Summary
Planning/Permit Total estimated costs$
Design/Bid Costs incurred $
Impact on Future
Project Number:
P-21
Managing Department
Economic Development
CITY OF COACHELLA
Capital Improvement Program Project Details
Bagdouma Park Basketball Court Replacement
Project Description: Replacing the basketball court pavement at Bagdouma Park. 39 of 79
Item 18.
Project Title:
New Increase Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 8,877,330
422,730 -
7,803,257 8,877,330
-
-
Other - Specify [Land Acquisition] 651,343 Restricted Funding 8,877,330 Yes
No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 152 4,000,000 - 4,000,000 8,000,000
152 - -
101 877,330 877,330
-
-
- - - 877,330 - 4,000,000 4,000,000 8,877,330
P-21
Total
Desert Healthcare Foundation
General Fund
Park Grant
Administration
Construction Management/Contingency
Total
Funding Plan
Actual Expenditures Future Plan
Funding Source(s)
Construction/Contingency Cost to complete $
Project Status Operating Costs Project Statistics:
Initial Cost Estimate by Category Project Summary
Planning/Permit Total estimated costs$
Design/Bid Costs incurred $
Impact on Future
Project Number:
P-22
Managing Department
Engineering
CITY OF COACHELLA
Capital Improvement Program Project Details
Central Park
Project Description: Central Park on Avenue 52
40 of 79
Item 18.
Project Title:
` New Increase Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 65,000
- -
65,000 65,000
-
-
Right-of-Way - Restricted Funding
65,000 Yes
No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 101 65,000 65,000
-
- - - - 65,000 - 65,000 -
P-27
Total
Funding Plan
Actual Expenditures Future Plan
Funding Source(s)
General Fund
Total
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Project Status Operating Costs Project Statistics:
Initial Cost Estimate by Category Project Summary
Impact on Future
Project Number:
P-27
Managing Department
Engineering
CITY OF COACHELLA
Capital Improvement Program Project Details
Dateland Skatepark Rehabilitation
Project Description: Remove and replace existing Dateland Park skatepark features. 41 of 79
Item 18.
Project Title:
New Increase Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 250,000
- -
250,000 250,000
-
-
Right-of-Way - Restricted Funding
250,000 Yes
No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 101 159,211 159,211
152 -
182 90,789 90,789
- - - 250,000 - - 250,000 -
P-28
Total
Funding Plan
Actual Expenditures Future Plan
Funding Source(s)
General Fund
Grants
Capital Projects Fund
Total
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Project Status Operating Costs Project Statistics:
Initial Cost Estimate by Category Project Summary
Impact on Future
Project Number:
P-28
Managing Department
Engineering
CITY OF COACHELLA
Capital Improvement Program Project Details
Sierra Vista Restroom Renovation
Project Description: Remove existing restroom facility and install a new restroom facilitiy at Sierra Vista Park.
42 of 79
Item 18.
Project Title:
New Increase Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 300,000
- -
300,000 300,000
-
-
Right-of-Way - Restricted Funding
300,000 Yes
No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 152 25,000 25,000
-
- - - 25,000 - - 25,000 -
P-29
Total
Funding Plan
Actual Expenditures Future Plan
Funding Source(s)
Grant Fund
Total
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Project Status Operating Costs Project Statistics:
Initial Cost Estimate by Category Project Summary
Impact on Future
Project Number:
P-29
Managing Department
Engineering
CITY OF COACHELLA
Capital Improvement Program Project Details
Park Tot Lot Avenue 52/Enterprise
Project Description: Park Tot Lot Avenue 54-Additional Service Capacity 43 of 79
Item 18.
7.43 Project Title:
New Increase Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 650,000
- -
650,000 650,000
-
-
Right-of-Way - Restricted Funding
650,000 Yes
No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 210 50,000 50,000
-
- - - 50,000 - - 50,000 -
P-30
Total
Funding Plan
Actual Expenditures Future Plan
Funding Source(s)
CDBG
Total
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Project Status Operating Costs Project Statistics:
Initial Cost Estimate by Category Project Summary
Impact on Future
Project Number:
P-30
Managing Department
Engineering
CITY OF COACHELLA
Capital Improvement Program Project Details
Sierra Vista Restroom Replacement
Project Description: Park Tot Lot Avenue 54-Additional Service Capacity 44 of 79
Item 18.
Project Title:
New Increase Origination Year FY 21/22
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 500,000
50,000 -
450,000 500,000
-
-
Other - Specify - Restricted Funding
500,000 Yes
No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 361 - -
-
-
-
-
- - - - - - - -
Construction/Contingency Cost to complete $
Administration
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
CITY OF COACHELLA
Capital Improvement Program Project Details
Coachella Valley High School Lift Station Replacement
Project Number:
S-9
Managing Department
Utility
Impact on Future
Construction Management
Total
Initial Cost Estimate by Category Project Summary
Operating Costs
Funding Plan
Funding Source(s)
Sewer Utility Fund
Total
Actual Expenditures Future Plan
S-9
Project Status Project Statistics:
Project Description: Replace existing 40-year old lift station with new underground lift station consisting of two 125 gpm pumps with small back-up generator. 45 of 79
Item 18.
Project Title:
New Increase Origination Year FY 16/17
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 1,580,000
100,000 105,132
1,440,000 1,474,868
40,000
-
Other - Specify - Restricted Funding
1,580,000 Yes
No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 361 62,204 21,748 2,206 10,000 43,842 140,000
361 95,132 746,158 598,710 1,440,000
-
-
-
62,204 21,748 2,206 105,132 790,000 - 598,710 1,580,000
CITY OF COACHELLA
Capital Improvement Program Project Details
Mesquite Septic to Sewer Conversion
Impact on Future
Project Number:
S-14
Managing Department
Utility
Construction/Contingency Cost to complete $
Operating Costs
Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Project Status Project Statistics:
Administration
Construction Management
Total
Sewer Utility Fund
Seeking Funding
Funding Plan
Total
Funding Source(s)
Actual Expenditures Future Plan
S-14
Project Description: The Utilities Department is currently working on the Clean Water State Revolving Fund Grant to prepare for the general, technical, financial, and environmental packages for the construction of extending wastewater services to the community known as Mesquite.
46 of 79
Item 18.
Project Title:
New Increase Origination Year FY 17/18
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
30,000 1,580,000
450,000 210,195
1,100,000 1,369,805
-
-
Other - Specify - Restricted Funding
1,580,000 Yes
No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 361 10,000 270,000 280,000
361 47,216 8,437 2,892 141,650 200,195
361 550,000 550,000 1,100,000
-
-
47,216 8,437 2,892 151,650 820,000 550,000 - 1,580,195
Capital Improvement Program Project Details
Shady Lane and Amezcua Septic to Sewer Conversion
Impact on Future
Project Number:
S-15
Managing Department
Utility
Project Statistics:
Construction/Contingency Cost to complete $
Operating Costs
Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Project Status
Construction Management
Total
Funding Plan
Funding Source(s)
Sewer Utility Fund
Prop 84
DWR Clean Water
S-15
Total
Actual Expenditures Future Plan
Administration
Project Description: Septic to sewer conversion for the Shady Lane community. 47 of 79
Item 18.
Project Title:
New Increase Origination Year FY 21/22
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 1,069,000
30,000 -
1,014,000 1,069,000
5,000
20,000
Other - Specify - Restricted Funding
1,069,000 Yes
No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 361 106,900 106,900
360 962,100 962,100
-
-
- - - - 1,069,000 - - 1,069,000
Managing Department
CITY OF COACHELLA
Project Number:
S-18
Capital Improvement Program Project Details
Capacity Improvements - Tyler Street from Avenue 53 to Avenue 54 Planning/Permits Total estimated costs$
Utility
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Project Status Project Statistics:
Funding Source(s)
Sewer Utility Fund
Sewer Connection
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Total
Funding Plan
Total
Actual Expenditures Future Plan
S-18
Project Description: The Sewer System Master Plan identified necessary upgrades to meet demands.
48 of 79
Item 18.
Project Title:
New Increase Origination Year FY 21/22
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 331,000
15,000 -
301,000 331,000
5,000
10,000
Other - Specify - Restricted Funding
331,000 Yes
No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 361 33,100 33,100
360 297,900 297,900
-
-
-
- - - - 331,000 - - 331,000
Managing Department
CITY OF COACHELLA
Project Number:
S-19
Capital Improvement Program Project Details
Capacity Improvements - Avenue 50 from Coronado Street to Harrison Planning/Permits Total estimated costs$
Utility
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Project Status Project Statistics:
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Total
Funding Plan
Construction Management
Total
Actual Expenditures Future Plan
Funding Source(s)
Sewer Utility Fund
Sewer Connection
S-19
Project Description: The 8 inch sewer main on Avenue 50 between Coronado St and Harrison St is currently exceeding the d/D criteria of 0.5 at the upstream end and slightly surcharging on the downstream end. 862 linear feet of 8 inch sewer will be replaced with a 10 inch line to increase capacity all the way to Frederick, this will overlap with Engineering ST-93.
49 of 79
Item 18.
Project Title:
New Increase Origination Year FY 21/22
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 400,000
15,000 -
385,000 400,000
-
-
Other - Specify - Restricted Funding
400,000 Yes
No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 361 - 33,100 33,100
360 - 366,900 366,900
-
-
-
- - - - - - 400,000 400,000
S-27
Actual Expenditures Future Plan
Funding Source(s)
Sewer Connection
Total
Sewer Utility Fund
Administration
Construction Management
Total
Funding Plan
Construction/Contingency Cost to complete $
Project Status Operating Costs Project Statistics:
Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Impact on Future
Project Number:
S-27
Managing Department
Utility
CITY OF COACHELLA
Capital Improvement Program Project Details
Capacity Improvements - Avenue 50 from Coronado Street to Harrison Project Description: Avenue 50 Main Line Extension Peter Rabbit to Tyler 50 of 79
Item 18.
Project Title:
New Increase Origination Year FY 14/15
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
3,629,578
- 3,446,233
3,629,578 183,345
Other - Specify Restricted Funding
3,629,578 Yes
No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 152 2,300,768 - 2,300,768
182 998,729 91,419 55,317 - 183,345 1,328,810
-
3,299,497 91,419 55,317 - - 183,345 - 3,629,578
CITY OF COACHELLA
Capital Improvement Program Project Details
Avenue 50 / I-10 Interchange (La Entrada)
Impact on Future
Project Number:
ST-67
Managing Department
Engineering
Operating Costs Project Statistics:
Administration
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Initial Cost Estimate by Category Project Summary
Construction/Contingency Cost to complete $
Project Status
Total
Funding Allocation
Construction Management
Funding Source(s)
Actual Expenditures Future Plan
CVAG
ST-67
Builder
Total
Project Description: Design of new interchange connector at the future extension of Avenue 50 and I-10.
51 of 79
Item 18.
Project Title:
New Increase Origination Year FY 14/15
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
901,000 52,365,000
7,597,894 4,314,183
38,611,106 48,050,817
-
- Restricted Funding
Right-of-Way 5,255,000 Yes
52,365,000 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 152 798,098 44,767,106 45,565,204
152 121,206 44,633 2,761 2,245,513 2,873,248 5,287,361
Street & Trans DIF 127 14,878 7,603 1,038,199 410,464 1,471,144 122 41,267 41,267
101 26 26
960,596 59,510 10,364 3,283,712 3,283,712 - 44,767,106 52,365,001 Bridge & Grade DIF
ST-69
CVAG
HBP BR-NBIL- (536)
Design/Bid
Administration
Construction Management
Funding Plan
Total
Funding Source(s)
General Fund
Total
Project Number:
ST-69
Planning/Permits Total estimated costs$
Operating Costs
Initial Cost Estimate by Category Project Summary
Impact on Future
Capital Improvement Program Project Details
Avenue 50 Bridge (Over Whitewater Channel)
CITY OF COACHELLA
Project Status Project Statistics:
Managing Department
Engineering
Future Plan
Costs incurred $
Construction/Contingency Cost to complete $
Actual Expenditures
Project Description: Project will replace the existing dry weather crossing with a bridge, that will provide year-round access to property owners on either side of the creek, enabling access to SR-86S. This will provide safe passage across the creek, as this is a main roadway through the City. This channel swells well above the roadway annually, with each storm. The alignment will tie into a future intersection currently being developed by Caltrans. 52 of 79
Item 18.
Project Title:
New Increase Origination Year FY 15/16
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
928,767 54,928,767
Design/Bid 5,000,000 1,632,579
Construction/Contingency 45,000,000 53,296,188
Administration -
Construction Management - Restricted Funding
Right-of-Way 4,000,000 Yes
No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 152 479,641 15,815 17,700 100,000 - - 53,296,188 53,909,344 152 626,969 20,635 23,095 100,000 - - - 770,699
Street & Trans DIF 127 6,878 7,857 25,000 - - - 39,735
122 208,989 - 208,989
1,315,599 43,328 48,652 225,000 - - 53,296,188 54,928,767 Funding Plan
Funding Source(s)
Federal Demo
CVAG
Engineering
ST-81
Initial Cost Estimate by Category Project Summary
Planning/Permits
54,928,767
Actual Expenditures Future Plan
Cost to complete $
Total
Bridge & Grade DIF
Total
CITY OF COACHELLA
Capital Improvement Program Project Details
New Interchange @ Avenue 50 and 86S Expressway
Project Number:
ST-81
Managing Department
Impact on Future
Operating Costs
Costs incurred $
Total estimated costs$
Project Status Project Statistics:
Project Description: New interchange at Avenue 50 and 86 Expressway. 53 of 79
Item 18.
Project Title:
New Increase Origination Year FY 17/18
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
Planning/Permits - -
275,000 766,527
Construction/Contingency 2,318,750 (766,527)
Administration -
Construction Management 100,000 Restricted Funding
Right-of-Way 1,000,000 Yes
3,693,750 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 152 205,570 165,102 124,723 75,000 2,322,620 481,985 3,375,000 127 74,523 55,034 41,574 25,000 122,619 318,750
280,093 220,136 166,297 100,000 2,445,239 481,985 - 3,693,750 ST-93
Managing Department
Engineering
CITY OF COACHELLA
Capital Improvement Program Project Details
Avenue 50 Widening Project (Calhoun to Harrison)
Project Number:
ST-93
Impact on Future
Total estimated costs$
Project Summary
Operating Costs
Total
Funding Plan
Funding Source(s)
CVAG
Project Status
Cost to complete $
Initial Cost Estimate by Category
Actual Expenditures
Project Statistics:
Future Plan
Design/Bid Costs incurred $
Street & Trans DIF
Total
Project Description: Widen and improve Avenue 50 Calhoun to Harrison, including roadway widening, traffic engineering, traffic signal modifications sidewalk improvements, bicycle lanes and landscaping.Project is in combination with S-19.
54 of 79
Item 18.
Project Title:
New Increase Origination Year FY 17/18
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
Planning/Permits - 32,765,773
2,765,773 2,914,452
Construction/Contingency 30,000,000 29,851,322
Administration -
Construction Management - Restricted Funding
Right-of-Way - Yes
32,765,773 No
Projected Budget
Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Beyond Total 182 759,680 759,680
152 730,746 171,153 300,879 - 1,202,778
122 282,538 - 282,538
127 86,272 324,506 109,999 - 30,000,000 30,520,777
1,772,964 257,425 625,385 109,999 - - 30,000,000 32,765,773
CITY OF COACHELLA
Capital Improvement Program Project Details
Design/Bid
ST-98
Future Plan
Project Summary
Total estimated costs$
ST-98
Managing Department
Engineering
Project Number:
Project Status
Funding Plan
Total
Initial Cost Estimate by Category
Costs incurred $
Avenue 50 Extension PS&E (All American Canal to I-10 Interchange) Project Statistics:
Builder
Street & Trans DIF
CVAG
Impact on Future
Operating Costs
Actual Expenditures
Cost to complete $
Bridge&Grade DIF
Total
Funding Source(s)
Project Description: Widen and improve Avenue 50, including roadway widening, traffic engineering, traffic signal modifications sidewalk improvements, bicycle lanes and landscaping.
Developer is responsible for Avenue 50 extension from Fillmore to I-10. 55 of 79
Item 18.
Project Title:
New Increase Origination Year FY 21/22
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 1,209,375
- -
1,209,375 1,209,375
-
- Restricted Funding
Right-of-Way - Yes
1,209,375 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 117 561,815 561,815
109 647,560 647,560
-
- - - - 1,209,375 - - 1,209,375
ST-105
Total
Funding Plan
Funding Source(s)
Measure A
SB1
Total
Actual Expenditures Future Plan
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Operating Costs
Initial Cost Estimate by Category Project Summary
Project Status Project Statistics:
Impact on Future
Project Number:
ST-105
Managing Department
Engineering
CITY OF COACHELLA
Capital Improvement Program Project Details
Street Pavement Rehabilitation Phase 17
Project Description: This project will improve the street pavement and resurfacing. This will include repair or replacement of curb, gutter, sidewalks, new overlay, and the installation of handicap ramps as required. The street pavements are identified from the Pavement Management Update.
56 of 79
Item 18.
Project Title:
New Increase Origination Year FY 21/22
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 50,150,000
3,000,000 3,150,000
47,000,000 47,000,000
150,000
- Restricted Funding
Right-of-Way - Yes
50,150,000 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 152 95,513 546,355 491,129 2,017,003 - 3,150,000
152 47,000,000 47,000,000
-
-
-
95,513 546,355 491,129 2,017,003 - - 47,000,000 50,150,000 ###
Operating Costs Project Statistics:
ST-109
Total
Funding Plan
Administration
Construction Management
Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Impact on Future
Project Status
CITY OF COACHELLA
Capital Improvement Program Project Details
Dillon Road Bridge Interstate I-10 Interchange & SR 86 Interchange Project Number:
ST-109
Managing Department
Engineering
Funding Source(s)
CVAG
Seeking Funding
Total
Actual Expenditures Future Plan
Project Description: Dillon road bridge and road widening is unique in that it involves many jurisdictions with the City of Coachella taking the lead. There are four primary parties who would need to come together and form an agreement regarding improvements and maintenance for the project, City of Indio, City of Coachella, the Cabazon Band of Mission Indians, and the Twenty-Nine Palms Band of Mission Indians. 57 of 79
Item 18.
Project Title:
New Increase Origination Year FY 18/19
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 626,000
- -
626,000 626,000
-
- Restricted Funding
Right-of-Way - Yes
626,000 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 117 - 276,000 - 276,000
109 - 350,000 - 350,000
-
- - - - - 626,000 - 626,000
ST-113
Total
Funding Plan
Funding Source(s)
Measure A
SB1
Total
Actual Expenditures Future Plan
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Operating Costs
Initial Cost Estimate by Category Project Summary
Project Status Project Statistics:
Impact on Future
Project Number:
ST-113
Managing Department
Engineering
CITY OF COACHELLA
Capital Improvement Program Project Details
Street Pavement Rehabilitation Phase 18
Project Description: This project will improve the street pavement and resurfacing. This will include repair or replacement of curb, gutter, sidewalks, new overlay, and the installation of handicap ramps as required. The street pavements are identified from the Pavement Management Update.
58 of 79
Item 18.
Project Title:
New Increase Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 632,000
- -
632,000 632,000
-
- Restricted Funding
Right-of-Way - Yes
632,000 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 117 - - 632,000 632,000
-
-
- - - - - - 632,000 632,000
ST-118
Total
Total
Funding Plan
Actual Expenditures Future Plan
Funding Source(s)
Measure A
Planning Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Operating Costs
Initial Cost Estimate by Category Project Summary
Project Status Project Statistics:
Impact on Future
Project Number:
ST-118
Managing Department
Engineering
CITY OF COACHELLA
Capital Improvement Program Project Details
Street Pavement Rehabilitation Phase 19
Project Description: This project will improve the street pavement and resurfacing. This will include repair or replacement of curb, gutter, sidewalks, new overlay, and the installation of handicap ramps as required. The street pavements are identified from the Pavement Management Update.
59 of 79
Item 18.
Project Title:
New Increase Origination Year
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 638,000
- -
638,000 638,000
-
- Restricted Funding
Right-of-Way - Yes
638,000 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 117 638,000 638,000
-
-
- - - - - - 638,000 638,000
ST-128
Construction Management
Construction/Contingency
Total
Total
Funding Plan
Actual Expenditures Future Plan
Funding Source(s)
Measure A
Operating Costs
Initial Cost Estimate by Category Project Summary
Project Status Project Statistics:
Cost to complete $
Administration
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Impact on Future
Project Number:
ST-128
Managing Department
Engineering
CITY OF COACHELLA
Capital Improvement Program Project Details
Street Pavement Rehabilitation Phase 20
Project Description: This project will improve the street pavement and resurfacing. This will include repair or replacement of curb, gutter, sidewalks, new overlay, and the installation of handicap ramps as required. The street pavements are identified from the Pavement Management Update.
60 of 79
Item 18.
Project Title:
New Increase Origination Year FY 21/22
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 3,996,500
200,000 1,835,978
3,796,500 2,160,522
-
- Restricted Funding
Right-of-Way - Yes 3,996,500 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 152 389,115 500,000 1,913,855 2,802,970
152 500,000 196,530 696,530
130 250,000 247,000 497,000
101 - -
- - 889,115 946,530 2,160,855 - - 3,996,500
Managing Department
CITY OF COACHELLA
Capital Improvement Program Project Details
Pueblo Viejo Villas
Project Number:
ST-130
Planning/Permits Total estimated costs$
Engineering
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Project Status
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Funding Plan
Administration
Funding Source(s)
Construction Management
Total
IIG
AHSC
Actual Expenditures Future Plan
Transfer F-7
General Fund
Total
ST-130
Project Statistics:
Project Description: Infrastructure for land purchase, building and new streets. 61 of 79
Item 18.
Project Title:
New Increase Origination Year FY 21/22
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 1,733,000
156,250 247,625
1,576,750 1,485,375
-
- Restricted Funding
Right-of-Way - Yes
1,733,000 No
Funding Plan Projected Budget Future Plan
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 127 - 324,937 - 324,937
109 277,000 277,000
152 974,813 974,813
Capital Projects 156,250 156,250
- - - 156,250 1,576,750 - - 1,733,000
ST-131
Funding Source(s)
Street & Trans DIF
Grants
Total
SB1
Construction/Contingency Cost to complete $
Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Project Status Project Statistics:
Capital Improvement Program Project Details
Operating Costs
Project Number:
ST-131
Managing Department
Engineering
Impact on Future
CITY OF COACHELLA
Avenue 48 Widening Project (Van Buren to Dillon)
Actual Expenditures
Construction Management
Total
Funding Plan
Administration
Project Description: Widening of Avenue 48 from 2 lanes to 5 lanes (1 lane in each direction to 3 lanes on Coachella side 2 lanes on County side) from Dillon to Van Buren Street including street lighting, drainage improvements, electrical undergrounding, sidewalk and bicycle lanes and landscaping. County is the Lead.
62 of 79
Item 18.
Project Title:
New Increase Origination Year
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 804,000
- -
804,000 804,000
-
- Restricted Funding
Right-of-Way - Yes
804,000 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 117 804,000 804,000
-
-
- - - - - - 804,000 804,000
ST-132
Construction Management
Construction/Contingency
Total
Total
Funding Plan
Actual Expenditures Future Plan
Funding Source(s)
Measure A
Operating Costs
Initial Cost Estimate by Category Project Summary
Project Status Project Statistics:
Cost to complete $
Administration
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Impact on Future
Project Number:
ST-132
Managing Department
Engineering
CITY OF COACHELLA
Capital Improvement Program Project Details
Street Pavement Rehabilitation Phase 21
Project Description: This project will improve the street pavement and resurfacing. This will include repair or replacement of curb, gutter, sidewalks, new overlay, and the installation of handicap ramps as required. The street pavements are identified from the Pavement Management Update.
63 of 79
Item 18.
Project Title:
New Increase Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 477,101
- -
477,101 477,101
-
- Restricted Funding
Right-of-Way - Yes
477,101 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 109 477,101 477,101
-
- - - - 477,101 - - 477,101
ST-134
Funding Plan
Funding Source(s)
SB1
Total
Actual Expenditures Future Plan
Total
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Initial Cost Estimate by Category Project Summary
CITY OF COACHELLA
Capital Improvement Program Project Details
2022 Citywide Pedestrian Safety Improvement Project
Project Number:
ST-134
Managing Department
Engineering
Impact on Future
Project Status Operating Costs Project Statistics:
Project Description: Pedestrian safety improvements in various locations thoughout the City including striping, ADA improvements, and raised pedestrian refuge islands. 64 of 79
Item 18.
Project Title:
New Increase Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 105,000
- -
105,000 105,000
-
- Restricted Funding
Right-of-Way - Yes
105,000 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 101 105,000 105,000
-
- - - 105,000 - - 105,000 -
ST-136
Total
General Fund
Actual Expenditures Future Plan
Funding Source(s)
Funding Plan
Total
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Project Status Operating Costs Project Statistics:
Initial Cost Estimate by Category Project Summary
Impact on Future
Project Number:
ST-136
Managing Department
Engineering
CITY OF COACHELLA
Capital Improvement Program Project Details
2023 Avenue 50 Bridge Application
Project Description: Bridge deck of Avenue 50 Bridge will be applied a methacrylate application to extend the life of the roadway as recommended by 2022 Caltrans Maintenance Inspection Report.
65 of 79
Item 18.
Project Title:
New Increase Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 125,000
- -
125,000 125,000
-
- Restricted Funding
Right-of-Way - Yes
125,000 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 101 125,000 125,000
-
- - - 125,000 - - 125,000 -
ST-137
Total
General Fund
Actual Expenditures Future Plan
Funding Source(s)
Funding Plan
Total
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Project Status Operating Costs Project Statistics:
Initial Cost Estimate by Category Project Summary
Impact on Future
Project Number:
ST-137
Managing Department
Engineering
CITY OF COACHELLA
Capital Improvement Program Project Details
2023 Dillon Road Bridge Application
Project Description: Bridge deck of Dillon Road Bridge will be applied a methacrylate application to extend the life of the roadway as recommended by 2022 Caltrans Maintenance Inspection Report.
66 of 79
Item 18.
Project Title:
New Increase Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 750,000
- -
750,000 750,000
-
- Restricted Funding
Right-of-Way - Yes
750,000 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 152 - -
182 200,000 1,800,000 12,000,000 14,000,000
-
- - - 200,000 - 1,800,000 12,000,000 14,000,000
ST-138
Total
Grants
Capital Projects Fund
Actual Expenditures Future Plan
Funding Source(s)
Funding Plan
Total
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Construction/Contingency Cost to complete $
Administration
Construction Management
Project Status Operating Costs Project Statistics:
Initial Cost Estimate by Category Project Summary
Impact on Future
Project Number:
ST-138
Managing Department
Engineering
CITY OF COACHELLA
Capital Improvement Program Project Details
Filmore Street Paving
Project Description: One inch mill and overlay Filmore Street from Avenue 50 to 52. 67 of 79
Item 18.
Project Title:
New Increase Origination Year
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 2,000,000
- -
2,000,000 2,000,000
-
- Restricted Funding
Right-of-Way - Yes
2,000,000 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 182 2,000,000 2,000,000
-
- - - - - - 2,000,000 2,000,000
ST-139
Total
Capital Projects
Actual Expenditures Future Plan
Funding Source(s)
Funding Plan
Total
Construction Management
Project Status Operating Costs Project Statistics:
Construction/Contingency Cost to complete $
Administration
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Initial Cost Estimate by Category Project Summary
Impact on Future
Project Number:
ST-139
CITY OF COACHELLA
Capital Improvement Program Project Details
Filmore Street Paving
Managing Department
Engineering
Project Description: Avenue 50 Realignment Peter Rabbit to Tyler 68 of 79
Item 18.
Project Title:
New Increase Origination Year FY 16/17
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
1,901,000
300,000 241,115
1,575,000 1,659,885
26,000
- Restricted Funding
Other - Specify - Yes
1,901,000 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 178 163,113 43,850 4,873 10,196 1,520,800 158,168 1,901,000 -
-
-
163,113 43,850 4,873 10,196 1,520,800 158,168 - 1,901,000 Construction Management
Actual Expenditures
W-32
Construction/Contingency Cost to complete $
Total
Funding Plan
Funding Source(s)
Water Operations
Total
Administration
Future Plan
Design/Bid Costs incurred $
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Project Status Project Statistics:
CITY OF COACHELLA
Capital Improvement Program Project Details
Mesquite Water Mutual Association
Project Number:
W-32
Managing Department
Utility
Project Descriptionsociation: Mesquite Water Mutual Association 69 of 79
Item 18.
Project Title:
New Increase Origination Year FY 17/18
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 1,658,426
151,426 165,200
1,500,000 1,493,226
-
7,000 Restricted Funding
Other - Specify - Yes
1,658,426 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 178 30,907 4,813 110,000 12,706 829,213 670,787 1,658,426 -
-
-
30,907 4,813 110,000 12,706 829,213 670,787 - 1,658,426 Design/Bid Costs incurred $
Impact on Future
Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Project Status
CITY OF COACHELLA
Capital Improvement Program Project Details
Shady Lane and Amezcua Water System Consolidation
Project Number:
W-35
Managing Department
Utility
Operating Costs Project Statistics:
Funding Source(s)
Water Operations
Administration
Construction Management
Actual Expenditures Future Plan
Construction/Contingency Cost to complete $
Total
Funding Plan
Total
W-35
Project Description: Consolidation of the water system for Shady Land and Amezcua. 70 of 79
Item 18.
Project Title:
New Increase Origination Year FY 17/18
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 1,244,050
144,050 104,488
1,100,000 1,139,562
-
- Restricted Funding
Other - Specify - Yes
1,244,050 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 178 27,929 28,728 71,560 5,000 10,833 144,050
178 1,100,000 1,100,000
-
-
27,929 28,728 71,560 5,000 1,110,833 - - 1,244,050
W-37
Total
Cost to complete $
Funding Source(s)
Administration
Construction Management
Total
Funding Plan
Future Plan
Water Operations
Prop 1 Water Mgmt
Planning/Permits
Construction/Contingency
Actual Expenditures
Total estimated costs$
Design/Bid Costs incurred $
Operating Costs
Initial Cost Estimate by Category Project Summary
Project Status Project Statistics:
Capital Improvement Program Project Details
Impact on Future
Project Number:
W-37
Managing Department
Utility
Castro's Water System Consolidation
CITY OF COACHELLA
Project Description: Water system feeding the Castro mobile home park was fed by a private well, after a well failure an emergency connection was made to the residents. With the completion of this project a permanent connection will be made. 71 of 79
Item 18.
Project Title:
New Increase Origination Year FY 21/22
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Initial Cost Estimate by Category Estimate Project Summary Planning/Permits 10,000 450,000
Design/Bid - Costs incurred $ -
Construction/Contingency 428,000 Cost to complete $ 450,000 Administration 2,000
Construction Management 10,000 Restricted Funding
Other - Specify - Yes
Total 450,000 No
Funding Plan
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 178 - 450,000 - 450,000
-
-
-
Total - - - - - 450,000 - 450,000
CITY OF COACHELLA
Capital Improvement Program Project Details
3.6Mg Reservoir Interior Relining
Project Number:
W-38
Managing Department
Engineering
Impact on Future
Total estimated costs$
Operating Costs
Funding Allocation
Funding Source(s)
Water Operations
Actual Expenditures Future Plan
W-38
Project Status Project Statistics:
Project Description: Per Water Master Plan 2017. Complete Reservoir Interior Relining. 72 of 79
Item 18.
Project Title:
New Increase Origination Year
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 700,000
35,000 -
665,000 700,000
-
- Restricted Funding
Other - Specify - Yes
700,000 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 178 700,000 700,000
-
-
- - - - - - 700,000 700,000$
Managing Department
CITY OF COACHELLA
Capital Improvement Program Project Details
Whitewater Wash Bridge Pipeline @ Ave 50
Project Number:
W-39
Construction/Contingency Cost to complete $
Utility
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Project Status
Funding Plan
Funding Source(s)
Water Operations
Actual Expenditures Future Plan
Administration
Construction Management
Total
Total
W-39
Project Statistics:
Project Description: City Project ST-69 will replace the existing dry weather crossing with a bridge, that will provide year-round access to property owners on either side of the creek, enabling access to SR-86S. As part of the project the 16" water line will be re-aligned.
Coordinating with Engineering with project ST-69.
73 of 79
Item 18.
Project Title:
New Increase Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 320,000
- -
300,000 320,000
1,000
19,000 Restricted Funding
Other - Specify - Yes
320,000 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 178 100,000 220,000 320,000
-
-
-
- - - - 100,000 220,000 - 320,000$
Managing Department
CITY OF COACHELLA
Capital Improvement Program Project Details
Valve Replacement
Project Number:
W-41
Construction/Contingency Cost to complete $
Utility
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Funding Plan
Funding Source(s)
Water Operations
Actual Expenditures Future Plan
Administration
Construction Management
Total
Total
W-41
Project Status Project Statistics:
Project Description: Valve Replacement.
74 of 79
Item 18.
Project Title:
New Increase Origination Year
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 690,000
- -
690,000 690,000
-
- Restricted Funding
Other - Specify - Yes
690,000 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 177 690,000 690,000
-
-
-
- - - - - - 690,000 690,000
CITY OF COACHELLA
Capital Improvement Program Project Details
Van Buren Ave - Coral Mountain School to Avenue 52 & Avenue 50 Project Number:
W-43
Construction/Contingency Cost to complete $
Utility
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Project Status
Administration
Construction Management
Total
Funding Plan
Funding Source(s)
Water Connections
Actual Expenditures Future Plan
Total
Project Statistics:
Managing Department
W-43
Project Description: Project identified on Coachella Water Authority 2017 Water Master Plan CIP Summary. 100% attributable to growth.
75 of 79
Item 18.
Project Title:
New Increase Origination Year
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 1,670,000
- -
1,670,000 1,670,000
-
- Restricted Funding
Other - Specify - Yes
1,670,000 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 177 1,670,000 1,670,000
-
-
-
- - - - - - 1,670,000 1,670,000
CITY OF COACHELLA
Capital Improvement Program Project Details
Grapefruit Avenue 52 to Avenue 54 & Tyler Street
Project Number:
W-44
Construction/Contingency Cost to complete $
Utility
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Project Status
Administration
Construction Management
Total
Funding Plan
Funding Source(s)
Water Connections
Actual Expenditures Future Plan
Total
Project Statistics:
Managing Department
W-44
Project Description: Project identified on Coachella Water Authority 2017 Water Master Plan CIP Summary. 100% attributable to growth.
76 of 79
Item 18.
Project Title:
New Increase Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 500,000
- -
500,000 500,000
-
- Restricted Funding
Other - Specify - Yes
500,000 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 178 500,000 500,000
-
-
-
- - - - 500,000 - - 500,000
CITY OF COACHELLA
Capital Improvement Program Project Details
Aging Pipeline Replacement
Project Number:
W-45
Construction/Contingency Cost to complete $
Utility
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Project Status
Administration
Construction Management
Total
Funding Plan
Funding Source(s)
Water Operations
Actual Expenditures Future Plan
Total
Project Statistics:
Managing Department
W-45
Project Description: Per the Water Master Plan of 2017 it is recommended that CWA set aside a budget in order to replace aging pipelines. An emphasis should be put on pipes with the highest leak history and greatest age.
77 of 79
Item 18.
Project Title:
New Increase Origination Year FY 22/23
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 3,000,000
300,000 -
2,700,000 3,000,000
-
- Restricted Funding
Other - Specify - Yes
3,000,000 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 178 750,000 750,000
177 750,000 750,000
-
-
- - - - 1,500,000 - - 1,500,000
CITY OF COACHELLA
Capital Improvement Program Project Details
Well 20 (150 Zone)
Project Number:
W-46
Construction/Contingency Cost to complete $
Utility
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Project Status
Administration
Construction Management
Total
Funding Plan
Funding Source(s)
Water Operations
Water Connections
Actual Expenditures Future Plan
Total
Project Statistics:
Managing Department
W-46
Project Description: Per Water Master Plan 2017, this new well will provide the needed additional firm capacity and fire flow in the 150 Zone. New production well to meet increasing demands and to replace Well 11
78 of 79
Item 18.
Project Title:
New Increase Origination Year FY 18/19
Pending Decrease Safety & Health
In Design Minimal Masterplan
Out to Bid Council Goal
In Consturction
Financial Requirements:
Estimate
- 710,796
192,334 -
518,462 710,796
-
- Restricted Funding
Other - Specify - Yes
710,796 No
Projected Budget
Fund Prior 2019/20 2020/21 2021/22 2022/23 2023/24 Beyond Total 178 173,100 518,462 19,234
178 - - - -
-
-
- 173,100 - - 518,462 19,234 - 710,796
CITY OF COACHELLA
Capital Improvement Program Project Details
Advanced Meter Infrastructure - Installing Three Base Stations, Repeaters, Meters Project Number:
W-47
Construction/Contingency Cost to complete $
Utility
Impact on Future
Operating Costs
Initial Cost Estimate by Category Project Summary
Planning/Permits Total estimated costs$
Design/Bid Costs incurred $
Project Status
Administration
Construction Management
Total
Funding Plan
Funding Source(s)
Water Operations
Water Operations
Actual Expenditures Future Plan
Total
Project Statistics:
Managing Department
W-47
Project Description: The City is transitioning from 3G AMR meters to 4G AMI meters. The City is in the process of entering into an Agreement with the US Department of the Interior for a portion of the funding. WaterSMART: Small-scale Water Efficiency Project Grants.
Installation of three base stations, meters/registers, and repeaters. 79 of 79
Item 18.
STAFF REPORT
6/22/2022
TO: Honorable Mayor and City Council Members
FROM: Gabriel Perez, Development Services Director
SUBJECT: Ordinance No. 1195 (1st Reading) for Zoning Ordinance Amendment No. 22-03 - Cannabis Business Streamline Code Amendments to amend Coachella Municipal Code Title 5 and 17 regarding cannabis business zoning and operation in the City. City-Initiated.
STAFF RECOMMENDATION:
Staff recommends that the City Council introduce Ordinance No. 1195 for first reading, by title only, to amend the City’s Cannabis business zoning and operation regulations of the Coachella Municipal Code.
BACKGROUND:
In November of 2016, voters approved Proposition 64, otherwise known as the Control, Regulate, Tax Adult Use of Marijuana Act (“AUMA”) which legalized the adult use of cannabis and created a statutory framework for the state to regulate adult use of cannabis. Senate Bill 94, adopted on June 27, 2017, reconciled standards for medical cannabis with the standards for adult use cannabis activity under a single law, entitled Medicinal and Adult-Use Cannabis Regulation and Safety Act (“MAUCRSA”). Since 2016, the City of Coachella acted to establish cannabis business regulations as follows:
November 2016 - Cannabis Tax the voters in Coachella approved Measure II, which authorized the City to impose a cannabis tax of $15 per square foot on cultivation and manufacturing facilities and 6 percent of revenue on cannabis. The tax applies to both medicinal and nonmedicinal cannabis businesses, including retail cannabis businesses, regardless of whether the business is properly permitted by the City. January 27, 2016 - Medical Cannabis Cultivation Facilities and Medical Cannabis Cultivation Regulatory Permits, (Zoning Ordinance Amendment ZOA No. 15-03) Council adopted Ordinance No. 1803, amending Section 17.24.020, amending Chapter 17.84, Medical Cannabis Dispensaries, creating Chapter 17.85 Medical Cannabis Cultivation Facilities, and amending Chapter 17.34 to allow commercial medicinal cannabis cultivation, manufacturing, testing, distribution, and transportation activities in the wrecking yard (M-W) zone on a site of a minimum of 5 acres, paved street frontage minimum of 250 ft, and 1,000 feet from any residential zone with a conditional use permit (“CUP”). Ordinance No. 1084
Item 19.
added Chapter 5.68 to the Coachella Municipal Code for medical cannabis cultivation regulatory permits.
July 12, 2017 - Cannabis Testing Laboratories and Commercial Cannabis Activity Regulatory Permits Council adopted Ordinance No. 1108 (Zoning Ordinance Amendment 17-03), amending Chapters 17.26, 17.46 and 17.85, Commercial Cannabis Activity, regarding commercial cannabis activity zoning allowing cannabis testing laboratories with a CUP in MW, IP and C-G zones. Council also adopted Ordinance No. 1109 amending Chapter 5.68 of the Coachella Municipal Code regarding Cannabis Activity regulatory permits. February 14, 2018 - Retail Cannabis Businesses (ZOA No. 17-05) Council adopted Ordinance No. 1114, amending Chapter 17.84, Retail Cannabis Businesses, and Chapter
17.85, Commercial Cannabis Activity, allowing retail cannabis businesses subject to a development agreement or Conditional Use Permit in the M-W Wrecking Yard Zone, the IP Industrial Overlay Zone, and the RC retail cannabis overlay zone subject to strict land use guidelines. Council also adopted Ordinance No. 1115 adding Chapter 17.47, RC Retail Cannabis Overlay Zone, to regulate the Retail Cannabis Overlay Zone specific to areas the City would like to see developed with new and thriving businesses (Sub-Zones # 1 and 2). The City took a conservative approach and kept these sub-areas small in size. A distance of 250 from public or private school (K-12), day care center or youth center was adopted. July 10, 2019 - Commercial Cannabis Activity Amendments Council adopted Ordinance No. 1140 (ZOA No. 19-01), allowing retail cannabis in the Industrial Park overlay Zone, expanded Downtown Sub-Zone #1 and added Sub-Zone #3 Dillon Road Corridor applies to projects that are located along either side of Dillon Road, between State Highway 86 and Vista Del Norte; and have either a front or side lot line fronting Dillon Road or Camp Court. The ordinance also added microbusinesses with a CUP in the RC Overlay Zone, increased the number of retail cannabis businesses from four (4) to ten (10), and expanded the allowed area for retail cannabis businesses beyond the RC Overlay Zone to the M-W Zone and MS-IP Overlay Zone. Lastly, the Ordinance reduced the minimum project area size in the IP Overlay Zone from 30 acres to 10 acres.
May 27, 2020 – Non-Storefront Retail Cannabis Business Code Amendments (ZOA No. 20-01) Council adopted Ordinance No. 1161 updating and clarifying Title 17 provisions and Ordinance No. 1162 amending Chapters 5.68 and 5.69 regarding retail cannabis businesses, specifically with regards to non-storefront retailers, non-storefront retail microbusinesses, storefront retail microbusinesses, and non-retail microbusinesses. July 14, 2021 Interim Outdoor Cannabis Cultivation (ZOA No. 20-02) Council adopted Ordinance No. 1171 establishing regulation for outdoor cannabis cultivation in the agricultural areas of the City subject to certain zoning districts, a CUP with a maximum term of 4 years, minimum canopy size of 2 acres, and 1,000 feet from schools and youth centers. December 8, 2021 - Interim Outdoor Cannabis Cultivation Amendments (ZOA No. 21- 04) Council adopted Ordinance No. 1188 removing the limitation of 2 acre canopy size and allowing limited cultivation lighting during winter months.
Item 19.
February 23, 2022 New Tax Rate Structure Adopted Council acted to remove the square footage tax for cultivation and manufacturing, and charge cannabis businesses as follows:
Cultivation 2%, Retail 6%, Manufacturing 2%, Distribution 0%, and Testing 0%.
The City’s cannabis business regulations allow for a diverse mix of cannabis retail, cultivation (indoor and outdoor), distribution, retail, and testing businesses. In 2021, the cannabis tax revenues were $1,897,514, including $1,229,184 from cultivation, $636,130 from retail, and $32,125 from manufacturing. In 2021, a Cannabis Action Team was assembled of key City staff responsible for regulation and support of the local Cannabis businesses to assess progress of the City’s cannabis business program over the past 5 years. The City of Coachella was early to adopt a legal regulatory framework for cannabis businesses to operate in the City and took a conservative approach to cannabis business regulation. The Cannabis Action Team was able to identify opportunities for streamlining the City’s zoning and business regulation for cannabis operations with the goal of reducing processing times, costs, and providing greater regulatory clarity.
The Planning Commission considered the subject Zoning Ordinance Amendment (ZOA) No. 22- 03 on June 1, 2022 and recommended approval to the City Council. The Planning Commission also requested that City staff evaluate alternatives for interim cannabis cultivation permits that would not deter future residential development in the existing interim cannabis cultivation boundary and report to the Planning Commission at a future date.
DISCUSSION/ANALYSIS:
The Cannabis Action Team evaluated the Cannabis zoning and business regulations of the Coachella Municipal Code and proposes several Municipal Code Amendments to Title 5, Business Licenses and Regulations, and Title 17, Zoning to streamline the City’s cannabis business program as follows:
Remove the requirement of commercial cannabis or retail cannabis applicants to pursue a change of zone to apply either a Retail Cannabis RC Overlay or Industrial Park IP Overlay.
This would eliminate the need to process both a Change of Zone and a CUP, which requires public hearings at the Planning Commission and the City Council. Eliminate Sub-Zones for retail cannabis businesses in Chapter 17.47, RC Retail Cannabis Overlay Zone, and allow them in any Commercial zones (C-N, Neighborhood Commercial, CG, General Commercial, C-T, Tourist Commercial Zone) in the City with a CUP, but subject to the 10 dispensary limit allowed in the Municipal Code. City staff believes this change would allow for greater feasibility for dispensaries to open within the 10 dispensary limit, while still limited by any eligibility criteria established by Council for new retail cannabis business application rounds.
Allow commercial cannabis activity permitted in Chapter 17.85, Commercial Cannabis Activity, to occur in M-S, Manufacturing Service or M-H, Heavy Industrial Zones subject to a CUP and eliminate the need to be located in one of 3 allowed Sub-areas. Currently, commercial cannabis activity is only allowed on M-S zoned properties with an IP Overlay rezoning in Sub-areas #6 (Downtown Expansion), #7 (South Employment District), or #10 (North Employment). The City receives many applications to allow commercial cannabis
Item 19.
activity that require both a Change of Zone for IP Overlay and a rezoning from M-S to M-H zones despite the proposes locations within the eligible Sub-areas. Staff’s recommendation would allow commercial cannabis activity in M-S and M-H zones subject to 600-foot distance requirement from a residentially zoned lot. A map of the 600 foot distance from residential zones lots demonstrates that the eligible commercial cannabis activity locations would continue to be consistent with Sub-areas 6, 7, and 10, but would allow new commercial cannabis activity in industrial zones east of the 86 Expressway (Attachment 3). Remove the requirement for a Development Agreement for retail cannabis businesses in Chapter 17.84, Retail Cannabis Businesses and for Commercial Cannabis Activity in Chapter
17.85. Staff conducted an assessment of existing Development Agreements for cannabis businesses in the City and determined that the development agreements mainly secure a taxation rate for cannabis business activity. This taxation rate in a development agreement is no longer required as the City has a citywide tax rate structure for cannabis businesses.
Development agreements could still be entered into voluntarily by applicants as many of the existing development agreements allow for maintaining approved permits activity for up to seven years.
Reconcile the inconsistent distance requirement from residential zoned lots for cannabis businesses of 1,000 feet in the IP Overlay, Chapter 17.46 and Commercial Cannabis Activity, the Chapter 17.85, distance requirement of 600 feet.
Eliminate the 250 foot paved street frontage and 5 acre lot size restrictions for Commercial Cannabis businesses in the M-W zone Chapter 17.85. The City has previously granted variances from these limitations. It is unclear why these limitations are necessary and Staff believes it is better to allow for more flexible standards than create a situation that requires variance approvals.
Allow an expiration timeframe of two (2) years for CUPs and Architectural Review (AR).
Currently, CUPs and ARs expire after one year unless an extension of time is granted. Staff observed that it is difficult to obtain a building permit for a cannabis related development application within a year and the one-year timeframe for CUPs and ARs is not realistic to expect building permit issuance and diligent pursuit of construction. The City of La Quinta and City of Indio have similar two-year expiration timeframe for CUPs and Development Review Permits.
Establish more defined CUP and AR revocation procedures in Chapter 17.74, Conditional Uses, and Chapter 17.72, Architectural Review. If a cannabis business is determined to be out of compliance with its CUP, it is important to have clear procedures for staff and applicants regarding the revocation process.
Establish a 12-year maximum time period for Interim Outdoor Cannabis Cultivation.
Currently, the Zoning Ordinance limits the maximum term to 4 years and it is unclear whether the CUP can be renewed. Interested outdoor cultivators have expressed that the lack of certainty for the maximum term for outdoor cannabis cultivation is a deterrent to proceeding with an outdoor cultivation operation.
Item 19.
The proposed amendments would update the Coachella Municipal Code based on the evaluation of cannabis businesses operations within the last 5 years. The amendments would streamline the process and reduce costs for new cannabis businesses. Staff time and resources would reduce significantly from the processing of multiple Zone Changes and variance requests for cannabis business activity proposals.
ALTERNATIVES:
1) Introduce Ordinance No. 1195 for first reading, by title only, recommending that the City Council adopt the Ordinance amending amending Coachella Municipal Code chapters
5.69, 17.24, 17.26, 17.28, 17.30, 17.32, 17.34, 17.46, 17.47, 17.72, 17.74, 17.84, 17.85 regarding cannabis business zoning and operation in the city and conditional use permit procedures.
2) Introduce Ordinance No. 1195 for first reading by title only with amendments. 3) Recommend denial of the ordinance.
4) Continue this item.
RECOMMENDED ALTERNATIVE(S):
Staff recommends Alternative #1.
Attachments:
1. Ordinance No. 1195 1st Reading
2. Redlines of Proposed Amendments to Code Sections
3. Coachella Business Program – Allowed Cannabis Business Areas
4. Commercial Cannabis Activity eligible areas (600 ft. residential zone buffer)
5. Commercial Zoning District Map
6. List and Map of Cannabis Dispensaries (Planned and Existing)
7. Cannabis Business Regulations Matrix (Existing vs. Proposed)
Item 19.
80237.00840\40017331.4
ORDINANCE NO. 1195
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF COACHELLA, CALIFORNIA, AMENDING
COACHELLA MUNICIPAL CODE CHAPTERS 5.69, 17.24,
17.26, 17.28, 17.30, 17.32, 17.34, 17.46, 17.47, 17.72, 17.74, 17.84,
17.85 REGARDING CANNABIS BUSINESS ZONING AND
OPERATION IN THE CITY AND CONDITIONAL USE
PERMIT PROCEDURE (First Reading)
The City Council of the City of Coachella, California, does hereby ordain as follows:
SECTION 1. Amendment to Municipal Code. Chapter 5.69 Retail Cannabis Business Regulatory Permit, Section 5.69.020 Regulatory permit required, subsection (A) is hereby amended as follows:
“5.69.020 Regulatory permit required.
A. Prior to initiating operations and as a continuing request to operating a retail cannabis business, the owner of the proposed retail cannabis business shall obtain (i) a regulatory permit from the city manager and shall pay application fees as established by resolution adopted by the city council as amended from time to time, and (ii) a conditional use permit from the city as required by this code.”
SECTION 2. Amendment to Municipal Code. Chapter 5.69 Retail Cannabis Business Regulatory Permit, Section 5.69.120 Onsite consumption permit, subsection (A) is hereby amendment as follows:
“5.69.120 Onsite consumption permit.
A. A storefront retailer or storefront retail microbusiness must obtain an onsite consumption permit (in addition to a regulatory permit under this chapter, and a conditional use permit under Chapter 17) in order for cannabis to be consumed on the premises of the storefront retailer or storefront retail microbusiness.”
SECTION 3. Amendment to Municipal Code. Chapter 17.24 C-N Neighborhood Commercial Zone, Section 17.24.010 Permitted uses is hereby amended as follows:
“17.24.020 Permitted uses.
The following uses are permitted in the C-N zone, subject to all provisions of this chapter:
A. Primary Uses.
1. Local retail businesses primarily intended to serve the immediate neighborhood, provided that no one use shall exceed five thousand (5,000) square feet of floor area, including the following:
Item 19.
80237.00840\40017331.4
a. Grocery, fruit, or vegetable store; meat market;
b. Meat, fish, or dressed poultry (no live poultry) sales; c. Bakery;
d. Drugstore;
e. Reserved;
f. Hardware store; and
g. Restaurant, cafe or soda fountain, not including entertainment, dancing, sale of liquor, beer or other alcoholic beverages.
2. Local service business primarily intended to serve the immediate neighborhood, including the following:
a. Barber or beauty shop;
b. Child care centers;
c. Clothes cleaning and laundry pickup stations, laundromat, coin-operated dry cleaning establishment;
d. Offices of physicians, dentists, optometrists, chiropractors, accountants and realtors; and
e. Tailor, dressmaker.
B. Accessory Uses. The following buildings, structures, and uses are permitted when clearly incidental and accessory to the primary permitted use:
1. Signs as follows, subject to all provisions of Section 17.56.010 of this title. a. One unlighted sign pertaining to the rental, sale or lease of the premises, not to exceed twenty (20) square feet in area.
b. Advertising signs pertaining only to the goods and services sold on the premises, or to the name of the establishment. The total aggregate area of all signs pertaining to any one establishment shall be eighty (80) square feet.
2. Canopies, arcades, carports or similar shading devices.
3. Other accessory buildings, structures and uses customarily appurtenant to a primary permitted use.
C. Conditional Uses. The following uses may be permitted in the C-N zone, subject to obtaining a conditional use permit as specified in Section 17.74.010 of this title.
Item 19.
80237.00840\40017331.4
1. Those uses allowed as conditional uses by Section 17.16.020(C) of the R-S zone;
2. Lodges, fraternal organizations, and clubs;
3. Automobile service stations;
4. Dwelling units, multiple-family, limited to second story;
5. Liquor sales, subject to Section 17.74.015; and
6. Automotive repair garage as an accessory to automobile service station.
7. Retail cannabis businesses, including storefront retailers, storefront retail microbusinesses, non-storefront retailers and non-storefront retail microbusinesses, pursuant to Chapter 17.84. The conditional uses allowed in this subsection shall not be interpreted to include any primary uses listed in Section 17.24.020(A).”
SECTION 4. Amendment to Municipal Code. Chapter 17.26 C-G General Commercial Use Zone, Section 17.26.020 Permitted uses, Subsection (C) is hereby amended as follows:
“17.26.020 Permitted uses.
The following uses are permitted in the C-G zone, subject to all provisions of this chapter:
…
C. Conditional Uses. The following uses may be permitted in all sectors of the CG zone subject to obtaining a conditional use permit pursuant to Chapter 17.74.
1. Drive-in, walk-up or other fast-food establishments;
2. Bus terminals, depots, and similar transit facilities;
3. Reconditioned or used merchandise sales;
4. Ambulance services;
5. Car washes;
6. Pawn shops;
7. Bowling, pool or billiard centers;
8. Commercial parking lots;
9. Tourist camps;
10. Automotive repair garage as an accessory to automobile service station;
Item 19.
80237.00840\40017331.4
11. Commercial psychic activities;
12. Liquor sales, subject to Section 17.74.015;
13. Automobile accessories and parts;
14. New and used automobile sales and mobilehome sales;
15. Multi-bay auto repair;
16. Engineering research and testing firms and laboratories;
17. Truck, farm implement and machinery sales and rental, sale of parts;
18. Laundromat/coin operated laundry so long as a full time attendant is provided;
19. Plumbing shop, provided all outside storage is completely screened;
20. Sign manufacture;
21. Parcel or overnight delivery services;
22. Photocopying, photo processing and blueprinting;
23. Ceramic products manufacture;
24. Printing establishments;
25. Drycleaners;
26. Mattress manufacture;
27. Bookstore;
28. Mortuaries;
29. Swap meet, indoor;
30. Swap meet, outdoor;
31. Multi-tenant retail;
32. Tattoo and body piercing parlors;
33. Neighborhood recycling centers, pursuant to Chapter 17.90;
34. Commercial cannabis testing laboratories, pursuant to Chapter 17.85;
35. Retail cannabis businesses, including storefront retailers, storefront retail microbusinesses, non-storefront retailers and non-storefront retail microbusinesses, pursuant to
Item 19.
80237.00840\40017331.4
Chapter 17.84. The conditional uses allowed in this subsection shall not be interpreted to include any primary uses listed in Section 17.26.020(A).”
SECTION 5. Amendment to Municipal Code. Chapter 17.26 C-G General Commercial Use Zone, Section 17.26.030 Property development standards, Subsection (I) is hereby removed in its entirety.
SECTION 6. Amendment to Municipal Code. Chapter 17.28 C-T Tourist Commercial Zone, Section 17.28.020 Permitted uses, subsection (D) is hereby amended as follows:
“17.28.020 Permitted uses.
The following uses are permitted in the C-T zone, subject to all provisions of this chapter:
…
D. Conditional Uses. The following uses may be permitted the C-T zone subject to obtaining a conditional use permit as specified in Section 17.74.010.
1. Theater, including drive-in;
2. Drive-in or walk-up or other fast-food service establishments;
3. Bowling alley;
4. Billiard parlor;
5. Skating rinks;
6. Liquor sales, subject to Section 17.74.015;
7. Bus terminals, depots, and similar transit facilities;
8. Car washes;
9. Tourist camps;
10. Automotive repair garage as an accessory to automobile service station.
11. Retail cannabis businesses, including storefront retailers, storefront retail microbusinesses, non-storefront retailers and non-storefront retail microbusinesses, pursuant to Chapter 17.84. The conditional uses allowed in this subsection shall not be interpreted to include any primary or tourist-related uses listed in Section 17.28.020(A) and (B).” SECTION 7. Amendment to Municipal Code. Chapter 17.30 M-S Manufacturing Service Zone, Sections 17.30.020 Permitted uses, subsection (C) are hereby amended as follows:
“17.30.020 Permitted uses.
Item 19.
80237.00840\40017331.4
The following uses are permitted in the M-S zone subject to all provisions of this chapter. …
C. Conditional Uses. The following uses may be permitted in the M-S zone subject to obtaining a conditional use permit as specified in Section 17.74.010.
1. Restaurant with cocktail lounge;
2. Stone monument works;
3. Exterminating or disinfecting service firm;
4. Cotton gins, oil mills, vegetable oil plants;
5. Oil cloth or linoleum manufacture;
6. Paint, oil, shellac, turpentine, or varnish manufacture;
7. Plastic manufacture;
8. Planing mills;
9. Poultry dressing and packaging;
10. Wire and wire products manufacture;
11. Service stations;
12. Metal plating;
13. Automotive repair garage as an accessory to automobile service station;
14. Mini storage warehouse;
15. Tattoo and body piercing parlors; and
16. Indoor commercial cannabis cultivation, manufacturing, testing, distribution, retail cannabis businesses (storefront and non-storefront, including microbusinesses) and non-retail microbusinesses pursuant to Chapters 17.84 and 17.85. The conditional uses allowed in this subsection shall not be interpreted to include any primary uses listed in Section 17.30.020(A).” SECTION 8. Amendment to Municipal Code. Chapter 17.30 M-S Manufacturing Service Zone, Section 17.30.030 Property development standards, subsection (I) is hereby removed in its entirety.
SECTION 9. Amendment to Municipal Code. Chapter 17.32 M-H Heavy Industrial Zone, Section 17.32.020 Permitted uses, Subsection (C) is hereby amended as follows:
Item 19.
80237.00840\40017331.4
“17.32.020 Permitted uses.
The following uses are permitted in the M-H zone subject to all provisions of this chapter. …
C. Conditional Uses. The following uses may be permitted in the M-H zone subject to obtaining a conditional use permit pursuant to Chapter 17.74.
1. Acid manufacture;
2. Animal (including fish) products manufacture or processing;
3. Asphalt or asphaltic concrete manufacturing plants;
4. Borrow pits;
5. Brick yards;
6. Breweries and alcoholic beverage manufacture;
7. Bulk distributing stations—Hazardous materials;
8. Cement block, concrete block manufacture, storage yards;
9. Concrete ready-mix plants;
10. Community recycling collection facilities, pursuant to Chapter 17.90;
11. Creosote manufacture;
12. Distillation of alcohol, bones, coal, coal tar, coke, wood;
13. Drop forge industries;
14. Explosives or fireworks manufacture;
15. Feed yards, feed mills;
16. Foundry;
17. Gas manufacture, including but not limited to chlorine and other noxious gases;
18. Glue manufacture;
19. Livestock sales and feed yards;
20. Lamp black manufacture;
21. Prison, jail, correctional facility or detention facility;
Item 19.
80237.00840\40017331.4
22. Quarries;
23. Rock crushing operations;
24. Smelting operations;
25. Tannery;
26. Tar distillation or tar products manufacture;
27. Transfer station, small scale, pursuant to Chapter 17.90;
28. Winery;
29. Indoor commercial cultivation, manufacturing, testing laboratory, distribution, retail cannabis businesses (storefront and non-storefront, including microbusinesses) and nonretail microbusiness, to Chapters 17.84 and 17.85. The conditional uses allowed in this subsection shall not be interpreted to include any primary uses listed in Section 17.32.020(A).” SECTION 10. Amendment to Municipal Code. Chapter 17.34 M-W Wrecking Yard Zone, Section 17.34.020 Permitted Uses, Subsection (C) is hereby removed as follows:
“17.34.020 - Permitted uses.
…
C. Conditional Uses. The following uses may be permitted in the M-W zone subject to obtaining a conditional use permit pursuant to Chapter 17.74 of this code.
1. Those conditional uses allowed by Section 17.32.020(C) in the M-H zone;
2. Automobile dismantling or wrecking yard;
3. Automobile impounding yard;
4. Community recycling collection facilities, pursuant to Chapter 17.90;
5. Construction and demo material recycling facilities pursuant to Chapter 17.90;
6. Wood and green waste recycling facilities, pursuant to Chapter 17.90.
7. Indoor commercial cannabis cultivation, manufacturing, distribution, testing, nonretail microbusiness, non-storefront retail, non-storefront retail microbusiness, storefront retail, and storefront retail microbusiness, facilities, pursuant to Chapters 17.84 and 17.85.” SECTION 11. Amendment to Municipal Code. Chapter 17.34 M-W Wrecking Yard Zone, Section 17.34.030 Property development standards, Subsection (K) is hereby removed in its entirety.
Item 19.
80237.00840\40017331.4
SECTION 12. Amendment to Municipal Code. Chapter 17.46 IP Industrial Park Overlay Zone, Section 17.46.023 Conditional uses is hereby removed in its entirety.
SECTION 13. Amendment to Municipal Code. Chapter 17.46 IP Industrial Park Overlay Zone, Section 17.46.030 Property development standards is hereby amended as follows:
“17.46.030 Property development standards.
A. Project Area/Lot Requirements
1. Minimum Project Area: Ten (10) acres. For purposes of this paragraph, “project area” shall mean the combined area of all legally subdivided lots developed as a common plan or scheme by the same or affiliated developer(s).
2. Minimum individual Lot Size: One acre.
3. Minimum Lot Width. One hundred eighty (180) feet.
4. Minimum Lot Depth. Two hundred twenty (220) feet.
5. Maximum Lot Coverage. Fifty (50) percent. The development services director may allow individual lots within a project area to exceed this standard if he or she finds that: (i) it will result in more orderly development of the project area and (ii) the average lot coverage of all lots within the project area does not exceed fifty (50) percent.
B. Front Yard Requirements.
1. Twenty-five (25) feet from the curb on all property fronting on Avenue 54 and Avenue 52.
2. Twenty (20) feet from the curb on all property fronting Industrial Way, Enterprise Way or Polk Street.
3. Ten (10) feet from the curb on all property fronting any local street.
4. All front setbacks shall be landscaped in a manner approved by the planning commission.
5. No buildings, facilities or other improvements shall be allowed in a required front yard except for landscaping or block entryways approved by the planning commission.
Notwithstanding the foregoing, required yards may be used for automobile parking; provided, that landscaping approved by the planning commission is provided along the frontage of the property.
C. Height Limits. The maximum height of any building or structure shall be fifty (50) feet.
D. Distance Between Buildings. Buildings not actually adjoining shall be provided with a minimum eight-foot separation.
Item 19.
80237.00840\40017331.4
E. On-Street/Off-Street Parking and Loading.
1. Off-Street Parking and Loading. Off-street parking and loading facilities shall be provided in accordance with the provisions of Section 17.54.010 of this title.
2. On-Street Parking and Loading. On-street parking or loading shall be prohibited.
F. Walls and Screening.
1. Each development on a lot or parcel of property shall be enclosed with decorative masonry walls and/or wrought iron fencing, subject to review by the planning commission.
2. All parking lots and loading areas shall be screened from view to the street with low decorative masonry walls and landscaping, subject to review by the planning commission.
G. Other Property Development Standards.
1. All utilities shall be underground, until such time as the power transmitted is greater than thirty-four (34) KV and then it shall be brought to the attention of the planning commission prior to any construction.
2. All developments shall include an exterior lighting system to provide adequate are security. Such lighting system shall use high-pressure sodium lights or an equivalent type of light approved by the planning commission.
3. All developments shall be landscaped in a manner approved by the planning commission.”
SECTION 14. Amendment to Municipal Code. Chapter 17.47 RC Retail Cannabis Overlay Zone is hereby repealed in its entirety.
SECTION 15. Amendment to Municipal Code. Chapter 17.72 Architectural Review, Section 17.72.010 Architectural Review, subsection (G) is hereby amended as follows:
“J. Expiration of Architectural Approval.
1. Architectural approval shall expire two (2) years from approval unless the applicant has: obtained a building permit; paid all applicable fees; commenced construction; and is diligently pursuing completion. A cessation of construction for a period of more than thirty (30) consecutive days shall be presumed to be nondiligent.
2. The architectural review approval that has been granted, but not been exercised within two years, may be renewed for three one year time extensions only if an application stating reasons for renewal is filed with the planning director at least ten (10) days prior to one two years after the effective date of the architectural review approval. The original approving authority for the architectural review (planning director or planning commission) shall render a decision regarding an extension. In the event that the planning director or planning commission acts to grant a time extension for the architectural approval, the planning director or planning commission may
Item 19.
80237.00840\40017331.4
impose any reasonable conditions on the architectural approval as a condition of its renewal. In the event that such additional conditions are not acceptable to the applicant and/or owner, the planning director or planning commission shall deny the time extension request.
3. The criteria for granting a two (2) year extension are:
a. No significant change has occurred in the surrounding neighborhood; b. The project conforms to existing and any new building and zone requirements; c. A request for the extension is properly filed with the planning director ten (10) days or more prior to expiration; and
d. The applicant states upon affidavit the reasons requiring an extension and such other criteria as the planning department shall set forth in the application.
4. The planning director or planning commission shall grant the extension if good cause is set forth in the application.”
SECTION 16. Amendment to Municipal Code. Chapter 17.74 Conditional Uses, Section
17.74.050 Post-determination procedures, subsections (A) and (B) is hereby amended as follows:
“A. Expiration of Conditional Use.
1. A conditional use shall expire and shall become void two years following the date on which the conditional use became effective, unless prior to the expiration of two years a building permit is issued and construction is commenced and diligently pursued toward completion , or a certificate of occupancy is issued.
2. A conditional use that has been granted, but not been exercised within two years may be renewed for three one-year time extensions only if an application stating reasons for renewal is filed prior to one year after the effective date of the conditional use approval by the planning commission. In the event that the planning commission acts to approve a time extension for the conditional use permit, the planning commission may impose any reasonable conditions on the conditional use permit as a condition of the time extension, provided a modification to the conditional use permit is processed. In the event that such additional conditions are not acceptable to the applicant and/or owner, the planning commission shall deny the time extension request.
3. Conditional uses for public utilities, public health facilities, or governmental enterprises, including but not united to elementary or high schools, libraries, museums, fire or police stations are exempt from the expiration provision provided acquisition or legal proceeding for acquisition of the site is commenced within two years.
B. Revocation of Conditional Use.
1. Review authority. The planning commission may recommend revocation or modification and the city council may revoke or modify the conditional use permit.
Item 19.
80237.00840\40017331.4
2. Planning commission review. The planning commission shall hold a public hearing on the proposed modification or revocation of the conditional use permit at which the then current holder of the conditional use permit (the applicant for the conditional use permit or the applicant’s successor in interest) shall be given opportunity to present evidence as to why the conditional use permit should not be modified or revoked. Notice of the hearing shall be given to the holder either by personal service or by registered mail, postage prepaid, return receipt requested; provided, however, that should such notice not be able to be given in such means after three attempts, such notice may be given by posting on the property for which the conditional use permit was issued.
The commission may for any reason, when it deems such action necessary or desirable, continue such hearing to a time and place certain. After the hearing, the commission shall recommend that the conditional use permit be revoked, modified or allowed to remain unchanged and shall cause a written report of its recommendation to be transmitted to the city council; provided, however, if the commission has held such hearing on its own motion and is of the opinion that the use permit should neither be revoked or modified, the commission need not report its recommendation.
3. City council review. At the next regular meeting of the city council after the planning commission has acted, any reported recommendation of the planning commission shall be deemed filed with the city council. Within thirty days thereafter, the city council shall hold a public hearing upon the question of the revocation or modification of the conditional use permit.
The city council may for any reason, when it deems such action necessary or desirable, continue such hearing to a time and place certain. After the hearing, the city council may revoke or modify the conditional use permit or allow the permit to remain unchanged. The action of the city council shall be final.
4. Required findings. The review authority shall meet one or more of the following findings to modify or revoke a conditional use permit:
a. One or more conditions of approval of the conditional use permit are being violated or are not being satisfied.
b. The conditional use is being operated or maintained in a manner that constitutes a public nuisance.
c. The conditional use is being operated or maintained in a manner that is inconsistent with the use for which the permit was approved. d. The use has ceased or been suspended for a year or more. e. The use has not been exercised within the validation time period. f. The conditional use permit was obtained by fraud in that the original application contained incorrect, false, or misleading information.” SECTION 17. Amendment to Municipal Code. Chapter 17.84 Retail Cannabis Businesses, Section 17.84.020 Definitions is hereby amended as follows:
“17.84.020 Definitions.
Item 19.
80237.00840\40017331.4
For the purposes of this chapter, the following definitions shall apply. “Applicant” means an owner that applies for a conditional use permit under this chapter. “Cannabis” means all parts of the plant Cannabis sativa Linnaeus, Cannabis indicia, or Cannabis ruderalis, whether growing or not; the seeds thereof; the resin, whether crude or purified, extracted from any part of the plant; every compound, manufacture, salt, derivative, mixture, or preparation of the plant, its seeds, or resin. “Cannabis” also means the separated resin, whether crude or purified, obtained from cannabis. “Cannabis” does not include the mature stalks of the plant, fiber produced from the stalks, oil or cake made from the seeds of the plant, any other compound, manufacture, salt, derivative, mixture, or preparation of the mature stalks (except the resin extracted therefrom), fiber, oil, or cake, or the sterilized seed of the plant which is incapable of germination. For the purpose of this division, “cannabis” does not mean “industrial hemp” as defined by Section 11018.5 of the Health and Safety Code. “Cannabis concentrate” means cannabis that has undergone a process to concentrate one or more active cannabinoids, thereby increasing the product’s potency. Resin from granular trichomes from a cannabis plant is a concentrate for purposes of this division. A cannabis concentrate is not considered food, as defined by Section 109935 of the Health and Safety Code, or a drug, as defined by Section 109925 of the California Health and Safety Code. “Cannabis products” means cannabis that has undergone a process whereby the plant material has been transformed into a concentrate, including, but not limited to, concentrated cannabis, or an edible or topical product containing cannabis or concentrated cannabis and other ingredients.
“City manager” means the city manager of the city of Coachella or designee. “Conditional use permit” or “CUP” means a conditional use permit issued under this chapter.
“Customer” means a natural person twenty-one (21) years of age or older or a natural person eighteen (18) years of age or older who possesses a physician’s recommendation, or a primary caregiver.
“Delivery” means the commercial transfer of cannabis or cannabis products to a customer. “Edible cannabis product” means manufactured cannabis that is intended to be used, in whole or in part, for human consumption, including, but not limited to, chewing gum, but excluding products set forth in Division 15 of the California Food and Agricultural Code. An edible cannabis product is not considered food as defined by Section 109935 of the California Health and Safety Code or a drug as defined by Section 109925 of the California Health and Safety Code.
When the term “cannabis” is used in this chapter, it shall include “edible cannabis products.” “Non-retail microbusiness” means a commercial business that engages in indoor cultivation of cannabis on an area less than ten thousand (10,000) square feet, Level 1 manufacturing, and distribution, provided such permittee can demonstrate compliance with all
Item 19.
80237.00840\40017331.4
requirements imposed by this chapter and State law on licensed cultivators, distributors, Level 1 manufacturers, and retailers to the extent the permittee engages in such activities. “Non-storefront retail microbusiness” means a commercial business that engages in nonstorefront retail cannabis sales and at least two of the following commercial cannabis activities:
indoor cultivation of cannabis on an area less than ten thousand (10,000) square feet, Level 1 manufacturing, and distribution, provided such permittee can demonstrate compliance with all requirements imposed by this chapter and State law on licensed cultivators, distributors, Level 1 manufacturers, and retailers to the extent the permittee engages in such activities. “Non-storefront retailer” means a cannabis retailer that provides cannabis exclusively through delivery.
“Owner” means any of the following:
(1) A person with an aggregate ownership interest of twenty percent (20%) or more in the applicant, unless the interest is solely a security, lien, or encumbrance; (2) The chief executive officer of a nonprofit or other entity; (3) A member of the board of directors of a nonprofit;
(4) The trustee(s) and all persons who have control of the trust and/or the commercial cannabis business that is held in trust.
(5) An individual entitled to a share of at least twenty percent (20%) of the profits of the commercial cannabis business;
(6) An individual that will be participating in the direction, control, or management of the person applying for a permit. Such an individual includes any of the following: a general partner of a commercial cannabis business that is organized as a partnership; a non-member manager or managing member of a commercial cannabis business that is organized as a limited liability company; an officer or director of a commercial cannabis business that is organized as a corporation.
“Permittee” means any person holding a valid permit under this chapter. A permittee includes all representatives, agents, parent entities, or subsidiary entities of the permittee. “Person” includes any individual, firm, partnership, joint venture, association, corporation, limited liability company, estate, trust, business trust, receiver, syndicate, or any other group or combination acting as a unit, and the plural as well as the singular. “Premises” means the designated structures and land specified in the conditional use permit application or development agreement that are in the possession of an used by the applicant or permittee to conduct the retail cannabis business. The premises must be a contiguous area and may only be occupied by one permittee.
Item 19.
80237.00840\40017331.4
“Retail cannabis business” means a business that sells and/or delivers cannabis or cannabis products to customers, and includes the following business types: non-storefront retail microbusiness, non-storefront retailer, storefront retailer, and storefront retail microbusiness. “Sell,” “sale,” and “to sell” include any transaction, whereby, for any consideration title to cannabis or cannabis products is transferred from one person to another, and includes the delivery of cannabis or cannabis products pursuant to an order placed for the purchase of the same and soliciting or receiving an order for the same, but does not include the return of cannabis or cannabis products by a permittee to the permittee from who the cannabis or cannabis product was purchased. “State license” means a license issued by the state of California, as listed in California Business and Professions Code Section 26050.
“Storefront retailer” means a business that has a storefront open to the public where cannabis or cannabis products are offered for retail sale to consumers, where delivery may or may not be included as part of the business’s operation.
“Storefront retail microbusiness” means a commercial business that engages in retail cannabis sales and at least two of the following commercial cannabis activities: indoor cultivation of cannabis on an area less than ten thousand (10,000) square feet, Level 1 manufacturing, and distribution, provided such permittee can demonstrate compliance with all requirements imposed by this chapter and state law on licensed cultivators, distributors, Level 1 manufacturers, and retailers to the extent the permittee engages in such activities.
Words and phrases not specifically defined in this code shall have the meaning ascribed to them as defined in the following sources:
A. The Compassionate Use Act of 1996 (“CUA”);
B. The Medical Marijuana Program (“MMP”); and
C. The Medicinal and Adult-Use Cannabis Regulation and Safety Act (“MAUCRSA”).”
SECTION 18. Amendment to Municipal Code. Chapter 17.84 Retail Cannabis Businesses, Section 17.84.030 Conditional use permit required is hereby amended as follows:
“17.84.030 Conditional use permit required.
A. The city may authorize a total of ten (10) storefront retailers and/or storefront retail microbusinesses and an unlimited number of non-storefront retailers and non-storefront retail microbusinesses to operate in the city of Coachella pursuant to section 17.84.040. If applications are submitted for a greater number of conditional use permits than are permitted by this section, selection among the applicants may be made by a process, and subject to criteria, established by city council resolution.
B. Prior to initiating operations and as a continuing requisite to operating a retail cannabis business, the owner shall obtain (i) conditional use permit from the city, (ii) a regulatory
Item 19.
80237.00840\40017331.4
permit from the city manager and shall pay application fees as established by resolution adopted by the city council as amended, and (iii) a state license for each cannabis use authorized in the conditional use permit. Unless otherwise stated herein in this section, the provisions found in Chapter 17.74 entitled “Conditional Uses” shall apply.
C. Changes in state license type, business owner, or operation will require an amendment to the approved conditional use permit.
D. A retail cannabis business with a physical address outside of the city that wishes to deliver cannabis or cannabis products to a customer in the city is not required to obtain a conditional use permit under this chapter, but is required to obtain a city business license.
E. This chapter does not apply to the individual possession of cannabis for personal adult use, as allowed by state law. Personal possession and use of cannabis in compliance with state law are permitted in the city of Coachella.”
SECTION 19. Amendment to Municipal Code. Chapter 17.84 Retail Cannabis Businesses, Section 17.84.040 Permitted locations and standards is hereby amended as follows:
“17.84.040 Permitted locations and standards.
A. Location Restrictions. Retail cannabis businesses may be located in the following zones: C-N Neighborhood Commercial (Chapter 17.24), C-G General Commercial Use (Chapter
17.26), C-T Tourist Commercial (Chapter 17.28), M-S Manufacturing Service (Chapter 17.30), M-H Heavy Industrial (Chapter 17.32) and M-W Wrecking Yard (Chapter 17.34).
B. Distance Restrictions.
1. Non-storefront businesses. A non-storefront retailer or non-storefront retail microbusiness shall have a minimum of one hundred (100) feet separation from any residential structure and be at least five hundred (500) feet from any other storefront retail or non-storefront retail cannabis business; and may not be located in the City’s Pueblo Viejo District. For purposes of this chapter, “Pueblo Viejo District” shall be that area in the city bounded by Cesar Chavez Street to the south, 1st Street to the west, Grapefruit Boulevard to the north, and 9th Street to the east.
2. Storefront businesses. A storefront retailer or storefront retail microbusiness shall be located a minimum distance of eight hundred (800) feet away from Avenue 52. The distance shall be measured at the nearest point between any part of the building containing retail cannabis business and the Avenue 52 street right-of-way.
3. Separation from schools. No retail cannabis business shall be located within two hundred fifty (250) feet of any public or private school (K-12), day care center, or youth center.
The distance shall be measured from the nearest point between any part of the building containing the retail cannabis business to any lot line of the other use. For purposes of this paragraph, the following definitions shall apply:
Item 19.
80237.00840\40017331.4
a. “Day care center” means any child day care facility other than a family day care home, and includes infant centers, preschools, extended day care facilities and school age child care centers.
b. “Youth center” means any public or private facility that is primarily used to house recreational or social activities for minors, including, but not limited to, private youth membership organizations or clubs, social service teenage club facilities, video arcades, or similar amusement park facilities.
C. No Drive-Thru Retail Cannabis Facilities. No retail cannabis business shall operate “drive-thru”, “drive up”, “window service” or similar facilities whereby a customer can order, purchase and receive retail cannabis without leaving his or her vehicle.
D. Location of Customer Entrance. No retail cannabis business shall have a customer entrance that is adjacent to or directly across the street from a residentially zoned lot.
E. State license(s). Every retail cannabis business shall submit to the city manager a copy of any and all of its state license(s). If any state license is suspended, modified, revoked, or expired, the permittee shall notify the city manager in writing within ten (10) calendar days.
F. Building façade plan. Each CUP applicant must submit a building façade plan.
Building façade plans shall include renderings of the exterior building elevations for all sides of the building. All building façades shall be tastefully done and in keeping with the high architectural quality and standards of the city of Coachella. The retail cannabis business facade and building signs shall be compatible and complimentary to surrounding businesses and shall add visual quality to the area.
G. Compliance with Chapter 17.74. Except as required in this chapter, CUPs shall be reviewed, issued, denied, suspended, revoked, and/or renewed in accordance with Chapter 17.74 entitled “Conditional Uses”. If any provision of this chapter conflicts with any provision of Chapters 17.74 of this code, the provision in this chapter shall control.” SECTION 20. Amendment to Municipal Code. Chapter 17.84 Retail Cannabis Businesses, Section 17.84.060 Prohibited operations is hereby amended as follows:
“17.84.060 Prohibited operations.
Any retail cannabis business that does not have a CUP, regulatory permit required under this code, and a state license(s) is expressly prohibited in all city zones and is hereby declared a public nuisance that may be abated by the city and is subject to all available legal remedies, including, but not limited to civil injunctions.”
SECTION 21. Amendment to Municipal Code. Chapter 17.84 Retail Cannabis Businesses, Section 17.84.070 Grounds for permit denial, suspension, and revocation is hereby amended as follows:
“17.84.070 Grounds for permit denial, suspension, and revocation.
Item 19.
80237.00840\40017331.4
Any conditional use permit considered or issued pursuant to the provisions of this chapter may be denied, suspended, or revoked by the planning commission upon receiving satisfactory evidence that the applicant or permittee or owner, its agent(s), employee(s), or any person connected or associated with the applicant or permittee:
A. Has knowingly made false statements in the applicant’s application or in any reports or other supporting documents furnished by the applicant or permittee; B. Has failed to maintain a valid state license;
C. Has failed to comply with any applicable provision of the Coachella Municipal Code, including, but not limited to this chapter, the city’s building, zoning, health, and public safety regulations;
D. Has failed to comply with any condition imposed on the conditional use permit; or E. Has allowed the existence of or created a public nuisance in violation of the Coachella Municipal Code.”
SECTION 22. Amendment to Municipal Code. Chapter 17.85 Commercial Cannabis Activity, Section 17.85.020 Definitions is hereby amended as follows:
“17.85.020 Definitions.
Unless the particular provision or context otherwise requires, the definitions and provisions contained in this section shall govern the construction, meaning, and application of words and phrases used in this chapter:
“Applicant” means an owner applying for a conditional use permit under this chapter. “Cannabis” means all parts of the plant Cannabis sativa Linnaeus, Cannabis indica, or Cannabis ruderalis, whether growing or not; the seeds thereof; the resin, whether crude or purified, extracted from any part of the plant; and every compound, manufacture, salt, derivative, mixture, or preparation of the plant, its seeds, or resin. “Cannabis” also means the separated resin, whether crude or purified, obtained from cannabis. “Cannabis” also means marijuana as defined by Section 11018 of the California Health and Safety Code. “Cannabis” does not include the mature stalks of the plant, fiber produced from the stalks, oil or cake made from the seeds of the plant, any other compound, manufacture, salt, derivative, mixture, or preparation of the mature stalks (except the resin extracted therefrom), fiber, oil, or cake, or the sterilized seed of the plant which is incapable of germination. For the purpose of this chapter, “cannabis” does not mean “industrial hemp” as defined by Section 81000 of the California Food and Agricultural Code or Section 11018.5 of the California Health and Safety Code.
“Cannabis concentrate” means cannabis that has undergone a process to concentrate one or more active cannabinoids, thereby increasing the product’s potency. Resin from granular trichomes from a cannabis plant is a concentrate for purposes of this division. A cannabis concentrate is not considered food, as defined by Section 109935 of the Health and Safety Code, or a drug, as defined by Section 109925 of the California Health and Safety Code.
Item 19.
80237.00840\40017331.4
“Cannabis products” has the same meaning as marijuana products in Section 11018.1 of the California Health and Safety Code. When the term “cannabis” is used in this chapter, it shall include “cannabis products.”
“City manager” means the city manager of the city of Coachella or designee. “Commercial cannabis activity” includes the cultivation, manufacture, laboratory testing, and distribution, including non-retail microbusinesses, (including possession, processing, storing, and labeling incidental to each activity, as applicable) of cannabis and cannabis products. For purposes of this chapter, “commercial cannabis activity” does not include delivery or retail sale of cannabis or cannabis products.
“Conditional use permit” or “CUP” means a conditional use permit issued under this chapter.
“Cultivate” or “cultivation” means any commercial activity involving the planting, growing, harvesting, drying, curing, grading, or trimming of cannabis. A cannabis nursery is considered a “cultivation” use.
“Customer” means a natural person twenty-one (21) years of age or older or a natural person eighteen (18) years of age or older who possesses a physician’s recommendation, or a primary caregiver.
“Delivery” means the commercial transfer of cannabis or cannabis products to a customer. “Distribution” means the procurement, wholesale sale, and transport of cannabis and cannabis products between entities permitted or licensed under this chapter, another local California jurisdiction, or state law.
“Edible cannabis product” means manufactured cannabis that is intended to be used, in whole or in part, for human consumption, including, but not limited to, chewing gum, but excluding products set forth in Division 15 of the California Food and Agricultural Code. An edible cannabis product is not considered food as defined by Section 109935 of the California Health and Safety Code or a drug as defined by Section 109925 of the California Health and Safety Code.
When the term “cannabis” is used in this chapter, it shall include “edible cannabis products.” “Indoor” means within a fully enclosed and secure building. “Manufacture” means to compound, blend, extract, infuse or otherwise make or prepare a cannabis product.
“Manufacturer” means a permittee that conducts the production, preparation, propagation, or compounding of cannabis or cannabis products either directly or indirectly or by extraction methods, or independently by means of chemical synthesis, or by a combination of extraction and chemical synthesis at a fixed location that packages or repackages cannabis or cannabis products or labels or relabels its container.
Item 19.
80237.00840\40017331.4
“Non-retail microbusiness” means a commercial business that engages in indoor cultivation of cannabis on an area less than ten thousand (10,000) square feet, Level 1 manufacturing, and distribution, provided such permittee can demonstrate compliance with all requirements imposed by this chapter and State law on licensed cultivators, distributors, and Level 1 manufacturers.
“Nursery” means a permittee that produces only clones, immature plants, seeds, and other agricultural products used specifically for the propagation and cultivation of cannabis. “Operation” means any act for which a permit is required under the provisions of this chapter, or any commercial transfer of cannabis or cannabis products. “Owner” means any of the following:
(1) A person with an aggregate ownership interest of twenty (20) percent or more in the applicant, unless the interest is solely a security, lien, or encumbrance; (2) The chief executive officer of a nonprofit or other entity; (3) A member of the board of directors of a nonprofit;
(4) The trustee(s) and all persons who have control of the trust and/or the commercial cannabis business that is held in trust.
(5) An individual entitled to a share of at least twenty (20) percent of the profits of the commercial cannabis business;
(6) An individual that will be participating in the direction, control, or management of the person applying for a permit. Such an individual includes any of the following: a general partner of a commercial cannabis business that is organized as a partnership; a non-member manager or managing member of a commercial cannabis business that is organized as a limited liability company; an officer or director of a commercial cannabis business that is organized as a corporation.
“Permittee” means the individual or applicant to whom a conditional use permit has been issued under this chapter. A permittee includes all representatives, agents, parent entities, or subsidiary entities of the permittee.
“Person” includes any individual, firm, co-partnership, joint venture, association, corporation, limited liability company, estate, trust, business trust, receiver, syndicate, or any other group or combination acting as a unit, and the plural as well as the singular. “Shared-use facility” means a premises registered by a primary manufacturing permittee at which multiple cannabis manufacturers may operate at separate times. “Testing” means subjecting cannabis to laboratory testing for active compounds and purity prior to distribution for consumption.
Item 19.
80237.00840\40017331.4
“Testing laboratory” means a laboratory, facility, or entity in California, that offers or performs tests of cannabis or cannabis products and that is both of the following: (1) Accredited by an accrediting body that is independent from all other persons involved in commercial cannabis activity in the state; and (2) Licensed by the California Bureau of Marijuana (or Cannabis) Control within the California Department of Consumer Affairs (when such licenses begin to be issued).
Words and phrases not specifically defined in this code shall have the meaning ascribed to them as defined in the following sources:
A. CUA (California Health and Safety Code Section 11362.5); B. MMP (California Health and Safety Code Sections 11362.7 through 11362.83); and C. MAUCRSA (California Business and Professions Code Sections 26000 et seq.).” SECTION 23. Amendment to Municipal Code. Chapter 17.85 Commercial Cannabis Activity, Section 17.85.030 Commercial cannabis activity permitted is hereby amended as follows:
“17.85.030 - Commercial cannabis activity permitted.
Commercial cannabis activity permitted under this chapter includes indoor cultivation, interim outdoor cultivation, manufacture (including shared-use facilities), distribution, testing, and non-retail microbusinesses (including possession, processing, storing, and labeling incidental to such activity).”
SECTION 24. Amendment to Municipal Code. Chapter 17.85 Commercial Cannabis Activity, Section 17.85.040 Conditional use permit required is hereby amended as follows:
“17.85.040 - Conditional use permit required.
Prior to initiating operations and as a continuing requisite to operating a commercial cannabis activity, the applicant shall obtain a CUP as provided in Chapter 17.74 entitled “Conditional Uses” and a regulatory permit and a state license for each use authorized in the CUP.
If any provision of this chapter conflicts with any provision of Chapter 17.74 of this code, the provision in this chapter shall control. An applicant must obtain a separate CUP for each commercial cannabis activity the applicant wishes to operate. Separate CUPs may be issued for indoor cannabis cultivation versus interim outdoor cannabis cultivation. Each CUP will include a condition of approval requiring that the permittee also obtain and maintain an indoor cultivation, interim outdoor cultivation, manufacture, distribution, non-retail microbusiness, or testing laboratory regulatory permit required by this code. Each CUP for interim outdoor cultivation may include a condition of approval that limits outdoor cultivation activities to a specified duration not to exceed the sooner of forty eight (48) months, or the first phase of construction establishing a new residential or commercial use. If the condition is accepted by the applicant, the City may thereafter record a covenant memorializing this restriction against the property, which shall include a reference to the approved CUP. The City Manager or his/her designee shall make efforts to notify the permittee a year prior to CUP expiration of the need to renew the CUP.”