City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502 www.coachella.org
AGENDA
OF A REGULAR MEETING
OF THE
CITY OF COACHELLA
PARKS AND RECREATION COMMISSION
October 18, 2022
4:30 PM
Pursuant Assembly Bill 361,
along with the Governor’s State of Emergency Declaration issued on March 4, 2020, this meeting may be conducted via teleconference.
This meeting’s options will be either in-person or via Zoom:
In-Person Meeting
Location:
Coachella City Hall
Council Chamber
1515 Sixth Street
Coachella, CA
If you would like to attend the meeting via Zoom, here is the link:
https://us02web.zoom.us/j/86291638284?pwd=NUJQZGNINEIxa09UUzZ1cFZEandrdz09 Or One tap mobile :
US: +16699006833,,86291638284#,,,,*970236#
Or Telephone:
US: +1 669 900 6833
Webinar ID: 862 9163 8284
Passcode: 970236
Spanish: El idioma español está disponible en Zoom seleccionado la opción en la parte de abajo de la pantalla.
Public comments may be received either in-person, via email, telephonically, or via Zoom with a limit of 250 words, or three minutes:
o In Real Time:
If participating in real time via Zoom or phone, during the Public Comment Period, use the “raise hand” function on your computer, or when using a phone, participants can raise their hand by pressing *9 on the keypad.
o In Writing:
Written comments may be submitted to the Commission electronically via email to [email protected]. Transmittal prior to the start of the meeting is required. All written comments received will be forwarded to the Commission and entered into the record. o If you wish, you may leave a message at (760) 398-3502, extension 102, before 4:00 p.m. on the day of the meeting.
1 Agenda Parks and Recreation Commission October 18, 2022
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
APPROVAL OF AGENDA:
“At this time the Commission may announce any items being pulled from the agenda or continued to another date or request the moving of an item on the agenda.”
APPROVAL OF THE MINUTES:
1. Regular Meeting Minutes of June 21, 2022, of the Parks and Recreation Commission of the City of Coachella, California.
PRESENTATIONS:
2. Community Field Use Program Update
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):
3. Provide direction on issuance of a Notice of Intent to Terminate to Coachella Valley Raiders Youth Football Association (CVRYFA).
PUBLIC COMMENTS (NON-AGENDA ITEMS):
“The public may address the Commission on any item of interest to the public that is not on the agenda, but is within the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.” REPORTS AND REQUESTS:
Commissioner Comments
Public Works Director's Comments
ADJOURNMENT:
Complete Agenda Packets are available for public inspection on the City’s website www.coachella.org.
THIS MEETING IS ACCESSIBLE TO PERSONS WITH DISABILITIES 2 City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502 www.coachella.org
MINUTES
OF A REGULAR MEETING
OF THE
CITY OF COACHELLA
PARKS AND RECREATION COMMISSION
June 21, 2022
4:30 PM
CALL TO ORDER:
The Regular Meeting of the Parks and Recreation Commission of the City of Coachella was called to order at 4:33 p.m. by Chair Lesly Figueroa.
PLEDGE OF ALLEGIANCE:
Chair Figueroa led the Pledge of Allegiance.
ROLL CALL:
Present: Commissioner Rosalio Avila, Commissioner J. Carlos Ayala, Vice Chair Karina Rodriguez, and Chair Lesly Figueroa
Absent: Alternate Commissioner Javier Figueroa, and Commissioner Ezra Cadena.
It was announced that Alternate Commissioner Javier Figueroa notified the Deputy City Clerk of his absence in advance of today’s meeting.
Pursuant Assembly Bill 361, along with the Governor’s State of Emergency Declaration issued on March 4, 2020, this meeting was conducted via teleconference.
APPROVAL OF AGENDA:
There were no modifications to the agenda.
Motion: To approve the agenda as presented
Made by: Vice Chair Rodriguez
Seconded by: Commissioner Avila
Approved: 4-0, by a unanimous roll call vote:
AYES: Commissioner Avila, Commissioner Ayala, Vice Chair Rodriguez, and Chair Figueroa.
NOES: None.
ABSTAIN: None.
ABSENT: Commissioner Cadena.
3 Item 1.
Minutes
Page2
APPROVAL OF THE MINUTES:
Parks and Recreation Commission June 21, 2022
1. Regular Meeting Minutes of May 17, 2022, of the Parks and Recreation Commission of the City of Coachella, California.
Motion:
Made by:
Seconded by:
Approved:
AYES:
NOES:
ABSTAIN:
ABSENT:
PRESENTATIONS:
To approve the minutes as presented
Vice Chair Rodriguez
Commissioner Avila
3-0-1, with Chair Figueroa abstaining
Commissioner Avila, Commissioner Ayala, and Vice Chair Rodriguez.
None.
Chair Figueroa.
Commissioner Cadena.
2. Veterans' Memorial Park Interactive Water Feature
NEW BUSINESS CALENDAR {LEGISLATIVE AND ADMINISTRATIVE):
None.
PUBLIC COMMENTS {NON-AGENDA ITEMS):
None.
REPORTS AND REQUESTS:
Commissioner Comments
Public Works Director's Comments
Upcoming special events:
• July 1, 2022:
• September 17, 2022:
ADJOURNMENT:
Independence Day at Bagdouma Park
El Grito at Rancho Las Flores Park
There being no further business to come before the Commission, Chair Figueroa adjourned the meeting at 5:02 p.m.
Respectfully submitted,
An~Carr ,MMC
Deputy City Clerk
4 Item 1.
STAFF REPORT
10/18/2022
TO: Parks and Recreation Chair and Commissioners
FROM: Maritza Martinez, Public Works Director
SUBJECT: Provide direction on issuance of a Notice of Intent to Terminate to Coachella Valley Raiders Youth Football Association (CVRYFA).
STAFF RECOMMENDATION:
Provide direction on issuance of a Notice of Intent to Terminate to Coachella Valley Raiders Youth Football Association (CVRYFA).
BACKGROUND:
The City has a Memorandum of Understanding (MOU) through which it provides five sports leagues access to use city park fields for their sport organizations’ recreational services. One of those sports leagues is the Coachella Valley Raiders Youth Football Association (CVRYFA). This organization has been a member of the City’s Sport League MOUs since 2010.
DISCUSSION/ANALYSIS:
The season for American Football, as noted in the MOU, starts in late July and runs through November of each year. This year CVRYFA has not come in to pull facility use permits. City staff has tried communicating with the CVRYFA board members since Spring of this year without response. Per Section 11 and Section 12 of the MOU the City can terminate or amend the agreement providing the said party a thirty (30) day notice. Staff has emailed, called and text messaged the Board President and Commissioner without responses; most recently on July 18, 2022 and August 29, 2022. Staff is requesting direction regarding next steps. Staff recommends mailing a written correspondence identifying an Intent to Terminate CVRYFA from MOU if no response is received within 30 days and reporting back to the Commission. If no response is received staff would recommend amending the MOU to no longer include CVRYFA as a party.
FISCAL IMPACT:
No fiscal impact.
5 Item 3.