Agenda packet — Coachella City Council, December 14, 2022 (part 2 of 2)

Item 12.

Created: 2022-06-06 10:55:01 [EST]
(Supp. No. 24)

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"Civil engineer or structural engineer" means a licensed civil or structural engineer registered by the state of California pursuant to the rules and regulations set forth in Chapter 5 of Title 16 of the California Administrative Code.
"Diaphragm" is a horizontal or nearly horizontal system acting to transmit lateral forces to the vertical resisting elements. When the term "diaphragm" is used, it includes horizontal bracing systems. "Essential building" is any building housing a hospital or other medical facility having surgery or emergency treatment areas; fire or police stations; municipal government disaster operation and communication centers. "Exterior design elements" means and includes, but are not limited to, parapets, cornices, masonry veneers, and any additional exterior nonstructural features which are likely to fall on the public right-of-way during an earthquake.
"Load bearing walls" means masonry walls having all of the following characteristics:

1. Provide the vertical support for a floor or roof;

2. Have a total superimposed load over one hundred (100) pounds per linear foot. "Unreinforced masonry (URM) building" means any building containing load bearing walls and/or columns constructed wholly or partially of masonry which have an area of vertical, horizontal and combined reinforcing steel less than fifty (50) percent of that required by the 1988 Uniform Building Code, and includes, but is not limited to:

1. Unreinforced brick masonry;

2. Hollow clay tile;

3. Adobe unburned clay tile;

4. Stone masonry.
(Ord. 985 § 2, 2007)

15.66.030 Applicability.

The provisions of this chapter shall apply to all unreinforced masonry buildings in the city, and to buildings with exterior design elements which, in the opinion of the building official, are subject to failure in the event of an earthquake.
(Ord. 985 § 3, 2007)

15.66.040 Exempted unreinforced masonry buildings.

The following buildings are exempted from complying with this chapter:

A. Unoccupied accessory buildings on residential lots;
B. Buildings which meet the minimum hazard reduction requirements of Section 15.66.090, and are used as warehouses with not more than ten (10) percent of the gross floor area used as office space accessory to the warehouse use. Warehouses which contain pharmaceutical supplies or hazardous materials or are used for disaster relief or emergency services are not exempt from this chapter; C. Buildings which have been structurally upgraded in substantial conformity to the structural standards for unreinforced masonry buildings of Appendix Chapter 1 of the Uniform Code for Building

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Item 12.

Created: 2022-06-06 10:55:01 [EST]
(Supp. No. 24)

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Conservation ("UCBC"), or to the force levels of the 1973 or later, edition of the California Building Code, or to another standard approved by the building official. (Ord. 985 § 4, 2007)
( Ord. No. 1147 , § 6, 1-22-20)

15.66.050 Notification of owners.

Owners of buildings subject to the provisions of this chapter shall be notified within thirty (30) days of the effective date of this chapter by the building division of the city of Coachella that each such building has been included in the city's list of potentially hazardous buildings, and of all of the requirements of this chapter. Building owners shall also be notified that they are required to comply with the sign posting requirements of California Government Code Section 8875.8.
(Ord. 985 § 5, 2007)

15.66.060 Removal from list of potentially hazardous buildings.

A building may be removed from the city's list of potentially hazardous buildings by demonstrating to the satisfaction of the building official that either:

A. The building is exempt under the provisions of Section 15.66.040; or B. All of the following conditions are met:

1. The minimum hazard reduction requirement of Section 15.66.090 has been satisfied,

2. A seismic safety report has been prepared in accordance with Section 15.66.070 herein, and

3. That any additional mitigation work recommended in the seismic safety report has been performed and the building has been structurally upgraded to be in substantial conformity with the structural standards for unreinforced masonry buildings of the California Building Code, or to another standard approved by the building official.
(Ord. 985 § 6, 2007)
( Ord. No. 1147 , § 6, 1-22-20)

15.66.070 Seismic safety report.

Owners of buildings identified as potentially hazardous shall submit a seismic safety report to the building division of the city of Coachella as follows:

A. Time Frame. Seismic safety reports shall be submitted within twelve (12) months of the effective date of this chapter, or such additional time as the building official deems necessary and proper; B. Authorized Preparers. Seismic safety reports shall be prepared by a civil or structural engineer licensed by the state of California. Each seismic safety report shall bear the signature and professional registration number, including its expiration date, or the responsible engineer; C. Purpose. The purpose of the seismic safety report shall be to evaluate the structural adequacy of the building to resist the seismic effects of earthquake, meet the standards described in subsection D

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Item 12.

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(Supp. No. 24)

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hereof, and to identify any exterior design elements. The report may include a compliance plan as described in Section 15.66.080, if rehabilitation is deemed necessary.

Building Standards. The building standards to be used in preparation of seismic safety reports shall be the minimum hazard reduction described in Section 15.66.090 the UCBC or the 1973, or later edition of the UBC, and any other standards accepted by the building official; D. Format. The format for seismic safety reports shall incorporate the following data:

1. General Information. The building's address, age, original use, and any subsequent changes in use or occupancy,

2. Configuration. A description of the building's size, shape, arrangement of structural elements, and any irregularities or discontinuities. Shall also include nonstructural elements such as appendages, parapets, and veneers,

3. Materials. The types, ages and present conditions of all materials,

4. Plans of Existing Construction. A description of the seismic integrity of existing conditions with an adequate and appropriate degree of detail,

5. Calculations to Check Existing Construction. A description of the capacities of existing resisting elements and connections and including any testing results,

6. Conclusions and Recommendations. A description of the areas found to be deficient in their ability to withstand prescribed seismic forces. This section discuss in general terms the alternatives available for mitigation to the applicable standards of these inadequacies and recommendations for the most suitable solutions.
(Ord. 985 § 7, 2007)

15.66.080 Compliance plan.

If the seismic safety report for a building has identified deficiencies the owner shall submit a compliance plan for approval by the building official within ninety (90) days after submittal of the seismic safety report. The report shall describe how the building owner intends to approach hazard reductions of the building in addition to improvements required under Section 15.66.090 (Minimum hazard reduction requirement) and when the indicated improvements will be made. Options available to the building owner to achieve hazard reduction include, but are not limited to, the following:

A. Commence the structural rehabilitation of the building to meet or exceed the seismic provisions of the engineering standards referenced in Section 15.66.070(D) of this chapter; B. Any building which qualifies as "historical property" as determined by an appropriate governmental agency under Section 37602 of the Health and Safety Code shall be retrofitted in accordance with the State Historical Building Code;
C. Vacate the Building. Any vacated building shall either be rehabilitated or demolished within twelve (12) months from the date of the engineer's report;
D. Demolish the building, or proportions thereof, to eliminate the potentially hazardous conditions. Any reconstruction shall be made in accordance with the design review provisions of the zoning code. (Ord. 998 § 1, 2008: Ord. 985 § 8, 2007)

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Item 12.

Created: 2022-06-06 10:55:01 [EST]
(Supp. No. 24)

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15.66.090 Minimum hazard reduction requirement.

Owners of buildings included in the list of potentially hazardous buildings shall be required to do the following within thirty-six (36) months of the effective date of this chapter: (1) to secure the roof and floor(s) to the building's walls if such attachment is lacking or declared inadequate in the seismic safety report to insure that bearing walls will transfer loads of at least one hundred (100) pounds per linear foot of wall, and (2) remove, upgrade or repair dangerous exterior design elements. The building official may, at his or her sole discretion, grant additional time to comply with this section.
(Ord. 985 § 9, 2007)

15.66.100 City's review of seismic safety reports and compliance plan.

The building division shall review the documents submitted for each building identified as potentially hazardous and approve the seismic safety report and compliance plan pursuant to this chapter. Copies of approved seismic safety reports submitted shall be available to the public for inspection at the building division upon request.
(Ord. 985 § 10, 2007)

15.66.110 Interpretation.

The interpretation of the building official shall prevail on matters relating to the implementation of this chapter.
(Ord. 985 § 11, 2007)

15.66.120 Appeal of building official's determination.

Any decision made by the building official pursuant to this chapter may be appealed in writing to the city manager or his or her designee who may be a licensed civil or structural engineer. The written appeal shall include all facts relevant to the decision and reasons to support any alleged abuse of discretion by the building official. The city manager may take testimony of the appellant and the building official and independent experts or may in his or her discretion determine the appeal based upon the written record. The decision of the city manager or his or her designee shall be final.
(Ord. 985 § 12, 2007)

15.66.130 Fees and costs of appeal.

The building owners shall pay an engineer's report review fee for review of the seismic safety report as established by resolution. The amount of this fee shall be deducted from the plan checking fee collected for any building permit issued for the seismic rehabilitation of the structure. The building owner is responsible for any fees and costs necessary for an appeal and shall also deposit, in advance of any appeal provided herein, an amount equal to the estimated cost of experts retained to testify or to determine the appeal. (Ord. 985 § 13, 2007)

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Item 12.

Created: 2022-06-06 10:55:01 [EST]
(Supp. No. 24)

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15.66.140 Remedies.

It is unlawful for the owner of any building subject to this chapter to violate any provision of this chapter. The remedies that are available to the city shall include, but not be limited to:

A. The city may seek injunctive relief to enjoin a building owner's violation of this chapter; B. A building owner violating this chapter shall be guilty of a misdemeanor and, upon conviction thereof, shall be punishable by a fine of not more than one thousand dollars ($1,000.00) or by imprisonment in the county jail for a term not exceeding six months, or by both such fine and imprisonment. Such building owner shall be guilty of a separate offense for each and every day during any portion of which such violation of this chapter is committed, continued or permitted by such building owner.

C. The remedies provided under this section are not exclusive. (Ord. 985 § 14, 2007)

15.66.150 Building tenant notification.

Owners of each identified building shall provide each of their tenants with written notification that a seismic investigation of their building has taken place, and that the seismic safety report documenting the investigation is available for review at the building division. Such notification shall occur within thirty (30) days after submittal of the seismic safety report to the building division.
(Ord. 985 § 15, 2007)

15.66.160 Exemption from subsequent amendments.

Buildings on which construction has been completed in compliance with all requirements of this chapter existing at the date of completion shall not be declared a potentially hazardous building under standards adopted after the date of completion and may be allowed to post signage pursuant to California Government Code Section 8875.9. This exemption from later adopted standards shall be effective for a period of fifteen (15) years from the date of completion. This exemption shall not apply to a building which no longer meets the standards under which the seismic work was completed or buildings which undergo a change of use or occupancy. For the purposes of this section "date of completion" shall refer to the date that the building is removed from the list of potentially hazardous buildings.
(Ord. 985 § 16, 2007)

15.66.170 Administrative citations.

An owner who is subject to this section and who does not comply with the posting requirements specified in Section 15.66.050 shall be subject to an administrative citation pursuant to city of Coachella Municipal Code Chapter 3.48.090 and subject to an administrative fine of two hundred fifty dollars ($250.00) no sooner than fifteen (15) days after notification by the building official that the owner is subject to the administrative fine.

Thereafter, if the owner does not comply with and maintain compliance with the posting requirements, within thirty (30) days of the first administrative fine, the owner shall be subject to an additional administrative citation and an additional administrative fine of one thousand dollars ($1,000.00). (Ord. 998 § 2, 2008)

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Item 12.

STAFF REPORT
12/14/2022
TO: Honorable Mayor and City Council Members
FROM: Nathan Statham, Finance Director
SUBJECT: Resolution No. 2022-103 creating job positions in the Customer Service job position series.

STAFF RECOMMENDATION:

Approve Resolution No. 2022-103 creating job positions in the Customer Service job position series.

BACKGROUND:

Customer Service Representative Series
The City currently has utility billing clerks and department assistants performing customer service activities at the Corporate Yard and Civic Center. There are currently four City staff performing these customer service roles. The customer service activities include taking payments of all types, answering phones, utility customer account administration (opening, closing, establishing and adjusting customer accounts), utility billing and street sweeping citation processing among other duties. These positions act as the primary point of contact between the City and residents conducting business with the City. After reviewing the tasks performed by these positions, it was determined that the Department Assistant I/II and Utility Clerk I/II job descriptions did not separately reflect the actual duties being performed by these positions.

City Council approved the currently filled Customer Service Supervisor position in May of 2022 when the previous technician position for utility billing was vacated. Subsequently, City staff evaluated the entire job classification series and noted a disconnect between entry and top level positions. To properly transition from the entry level position (CSR I) to the highest level in the customer service series (Customer Service Supervisor) an intermediary or training position is needed. Without the transitional position, a CSR II would not be able to develop the required supervision experience to move up to the Customer Service Supervisor position. Without the transitional Customer Service Technician position the City would be precluded from hiring from within. The Customer Service Technician position is not filled or funded, the recommendation is to create the position to complete the series. Any actual filling or funding of the position would need separate Council approval.

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Item 13.

DISCUSSION/ANALYSIS:

To properly align duties with job descriptions, a new job description of Customer Service Representative I/II (CSR) is being proposed. The proposed action would reclassify the Utility Clerk I/II and Department Assistant I/II staff currently working in customer service as Customer Service Representatives in their current I/II classifications. The Utility Clerk I/II position is no longer needed for City operations and would be retired as a job description. The Department Assistant I/II classification is used across the City in other departments and would remain as an approved job description, but there would be no Department Assistant in the Finance Department.

Staff is additionally recommending that a job description of Customer Service Technician be created to allow a CSR II to gain supervisory experience that would allow them to transition to a Customer Service Supervisor. Without the transitional position, City staff would never be able to gain the experience required under the already approved Customer Service Supervisor position and the City would always be hiring from outside for the Supervisor role.

As part of the evaluation process for new positions, it is standard practice to use comparable salaries from similar organizations in the local area to determine applicable salary ranges.

Proposed salary ranges:
o CSR 1 - $50,547.74 - $61,462.44/annually – Grade TBD
o CSR II - $53,044.99 - $64,476.36/annually - Grade TBD o CSR Technician – $63,356.90 - $77,005.66, Grade 17
These positions have been developed under the meet and confer provisions of the collective bargaining process with union representatives. Employee bargaining units are supportive of the proposed staff positions and resulting rearrangement.

FISCAL IMPACT:

No additional appropriations are being requested as part of this action since the minor salary increases can be absorbed in the 2022-23 approved budget. The fiscal impact from this action is expected to be roughly $6,000 during the current fiscal year (included in the approved budget).

The ongoing annual budget increase is expected to be roughly $12,000. This action is a reclassification and does not add any additional staff.

ALTERNATIVES:

1. Approve staff’s recommendation to approve Resolution No. 2022-103 creating job positions in the Customer Service job position series.

2. Approve Resolution No. 2022-103 creating job positions in the Customer Service job position series at lower than market compensation ranges consistent with existing related positions.

3. Give staff direction on modifications to the proposed new positions and updates.

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Item 13.

ATTACHMENTS
Resolution 2022-103
Exhibit 1:

Customer Service Representative I/II Job Description
Customer Service Technician Job Description

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Item 13.

RESOLUTION NO. 2022-103

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

COACHELLA, CALIFORNIA, APPROVING THE CREATION AND

FUNDING OF POSITIONS IN THE CUSTOMER SERVICE JOB SERIES WHEREAS, the City has four customer service representatives serving residents and has an approved and filled Customer Service Supervisor position.

WHEREAS, customer service positions are currently classified as Department Assistants and Utility Clerks. The current customer service functions and assigned duties are not consistent with either current job description. It would be more appropriate to classify customer service positions under a customer service classification series. City Council has already approved and funded a Customer Service Supervisor job description to oversee customer service activities.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED by the City Council of the City of Coachella, as follows:

Section 1. The City Council hereby finds and determines that the foregoing Recitals of this Resolution are true and correct and hereby incorporated into this Resolution as though fully set forth herein.

Section 2. The City approves the creation of a full-time Customer Service Representative I, Customer Service Representative II and Customer Service Technician position setting initial compensation ranges as outlined in the staff report submitted herewith accounting for trivial adjustments to keep ranges consistent with existing salary grades.

Section 3. Currently approved job descriptions of Utility Clerk I and Utility Clerk II are retired and the four currently approved customer service positions classified as Department Assistants and Utility Clerks are reclassified to Customer Service Representatives in the same respective levels.

PASSED, APPROVED and ADOPTED this 14
th day of December 2022.
___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk

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Item 13.

Resolution No. 2022-103

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APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney

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Item 13.

Resolution No. 2022-103

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STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2022-103 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 14 th day of
December 2022, by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk

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Item 13.

Civic Center
53-990 Enterprise Way
Coachella, CA 92236
Telephone: (760) 398-3502
DECEMBER 2022 FLSA: NON-EXEMPT

CUSTOMER SERVICE REPRESENTATIVE

DEFINITION
Under direct supervision, provides customer service to City constituents, performs a variety of routine to complex technical and administrative support duties in the preparation, maintenance, and processing of accounting and customer account records for the City, in addition to balancing, reconciling and maintaining accounting and financial records; prepares correspondence using independent judgment in content and style; interacts frequently with the public and explains City policies and procedures and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives direct supervision from the Finance Director or designee. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
Customer Service Representative I - This is the entry-level class in the CSR series. Initially, under close supervision, incumbents with basic clerical experience learn to perform routine to moderately complex customer service and administrative support duties, including document preparation, records management, researching, compiling, and organizing information from various sources, screening phone calls, visitors, mail, directing questions to the appropriate staff, and customer account functions. As more experience is gained, assignments become more varied and are performed with greater independence. Positions at this level usually perform most of the duties required of the positions at the II class, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise. Since this class is often used as a training class, employees may have only limited or no directly related work experience. Must have the ability to properly communicate with customers and provide exceptional customer service.

Customer Service Representative II - This is the full journey-level class in the CSR series. Incumbents are capable of performing the full range of complex customer service and administrative support duties, including document preparation, records management, researching, compiling, and organizing information from various sources, screening phone calls, visitors, mail, directing questions to the appropriate staff, and customer account functions. Positions at this level are distinguished from the I level by the performance of the full range of duties as assigned, working independently and exercising judgement and initiative.

Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. They exercise a higher level of discretion and independent decision-making and provides technical and functional direction to class I CSR staff.

Exhibit 1

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Item 13.

Customer Service Representative

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EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
 Receives payments and fees from the public and/or other departments and processes payments at customer service locations; makes change as necessary and maintains cash drawer as appropriate; processes automatic customer account debits through electronic bank transfers; balances payments and posts transactions in the accounting system daily.
 Post information to departmental, fiscal or other records; collects and submits data for reports pertaining to assigned functions.
 Sets up new accounts or closes out terminated accounts; enters meter readings for monthly billing; notifies customers of excessive usage and initiates work orders to investigate for high consumption, potential leaks, or broken utility meters; calculates and processes billing adjustments due to leaks, penalty adjustments, or overestimating; enters new meters into utility inventory system, and performs other various customer account activities.
 Sends out late and final notices, collection notices, and performs necessary collections and delinquency processing.
 Performs a variety of routine to complex administrative and technical account support duties related to utility billing, citations, revenue, collections and other customer related payments, including posting, balancing, reconciling, and maintaining account and financial records according to established policies and procedures.
 Verifies, posts, and records a variety of financial transactions; prepares and maintains database, records, and a variety of periodic and special financial, accounting and statistical reports.  Maintains a variety of ledgers, registers, and journals according to established account policies and procedures; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records.  Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary and technical reports.
 Researches records within areas of responsibility to prepare and provide follow-up information to customer and staff inquiries.
 Performs general office support duties such as opening and routing mail and deliveries; preparing correspondence; filing and record keeping; and duplicating and distributing various written materials.  Operates a variety of standard office equipment, including job-related computer hardware and software applications, copiers, postage meters, scanners, facsimile machines, and multi-line telephones; may operate other department-specific equipment.
 Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies and/or general accounting procedures; researches issues regarding specific transactions; and updates related files and departments on action items.  May provide direction and training to lower-level or less experienced staff in area of assignment.  Performs duties of disaster worker in event of an emergency.  Performs other related duties as assigned.

QUALIFICATIONS
Knowledge of:
 Terminology and practices of financial and account document processing and record keeping, related to utility billing.
 Business arithmetic and basic financial and statistical techniques.  Record-keeping principles and procedures.
 Standard office practices, methods, and computer equipment.

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Customer Service Representative

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 Computer applications related to work, including word processing spreadsheet, customer billing software and cash handling.
 English usage, grammar, spelling, vocabulary, and punctuation.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff.

Ability to:
 Provide exceptional customer service including greeting customers, communicating with customer and resolving issues with unsatisfied customers.
 Respond to and effectively prioritize multiple phone calls and other requests for service.  Interpret, apply, and explain policies and procedures.  Compose correspondence and reports independently or from brief instructions.  Make accurate arithmetic, financial, and statistical computations  Establish and maintain a variety of filing, record-keeping, and tracking systems.  Understand and follow oral and written instructions.
 Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.  Operate and learn how to operate computer equipment and specialized software applications.  Use English effectively to communicate in person, over the telephone, and in writing.  Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying.

Customer Service Representative I - Graduation from high school or possession of a high school equivalency and one (1) year of varied customer service and administrative support experience.

Customer Service Representative II - In addition to the above, specialized training in business or customer accounts and three (3) years of increasingly responsible administrative support experience, or two (2) years of experience equivalent to the Customer Service Representative I at the City of Coachella. An associates degree from an accredited college or university can be substituted for (1) year of experience and a bachelor degree for (2) years of experience.

Licenses and Certifications:

Valid California class C driver’s license with satisfactory driving record and automobile insurance.

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, be able to operate a motor vehicle to visit various City and meeting sites, possess adequate vision to read printed materials and a computer screen and possess sufficient hearing and speech to communicate in person, before groups, and over the telephone. This position includes sedentary activities but standing in work areas and walking between work areas will be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and

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Customer Service Representative

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file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 25 pounds.

ENVIRONMENTAL ELEMENTS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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Item 13.

Civic Center
53-990 Enterprise Way
Coachella, CA 92236
Telephone: (760) 398-3502
DECEMBER 2022 FLSA: NON-EXEMPT

CUSTOMER SERVICE TECHNICIAN

DEFINITION
Under direct and/or general supervision, provides a variety of technical customer service to City constituents, performs a variety of routine to complex technical and administrative support duties in the preparation, maintenance, and processing of accounting and customer account records for the City, in addition to balancing, reconciling and maintaining accounting and financial records; prepares correspondence using independent judgment in content and style; interacts frequently with the public and explains City policies and procedures and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives direct or technical supervision from the Finance Director or designee. Exercises supervision over lower-level staff.

CLASS CHARACTERISTICS
This is the full journey-level class in the Customer Service series. Incumbents are capable of performing the full range of complex customer service and administrative support duties, including document preparation, records management, researching, compiling, and organizing information from various sources, screening phone calls, visitors, mail, directing questions to the appropriate staff, and customer account functions. The incumbent organizes and oversees assigned customer service functions and provides direct and technical supervision to assigned customer service representatives.

Exhibit 1

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Item 13.

Customer Service Technician

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 Performs a variety of routine to complex administrative and technical account support duties related to utility billing, citations, revenue, collections and other customer related payments, including posting, balancing, reconciling, and maintaining account and financial records according to established policies and procedures.
 Verifies, posts, and records a variety of financial transactions; prepares and maintains database, records, and a variety of periodic and special financial, accounting and statistical reports.  Maintains a variety of ledgers, registers, and journals according to established account policies and procedures; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records.  Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary and technical reports.
 Researches records within areas of responsibility to prepare and provide follow-up information to customer and staff inquiries.
 Performs general office support duties such as opening and routing mail and deliveries; preparing correspondence; filing and record keeping; and duplicating and distributing various written materials.  Operates a variety of standard office equipment, including job-related computer hardware and software applications, copiers, postage meters, scanners, facsimile machines, and multi-line telephones; may operate other department-specific equipment.
 Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies and/or general accounting procedures; researches issues regarding specific transactions; and updates related files and departments on action items.  May provide direction and training to lower-level or less experienced staff in area of assignment.  Performs duties of disaster worker in event of an emergency.  Performs other related duties as assigned.

QUALIFICATIONS
Knowledge of:
 Principles of direct and technical supervision (may be learned on the job).  Terminology and practices of financial and account document processing and record keeping, related to utility billing.
 Business arithmetic and basic financial and statistical techniques.  Record-keeping principles and procedures.
 Standard office practices, methods, and computer equipment.  Computer applications related to work, including word processing spreadsheet, customer billing software and cash handling.
 English usage, grammar, spelling, vocabulary, and punctuation.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff.

Ability to:
 Provide exceptional customer service including greeting customers, communicating with customers and resolving issues with unsatisfied customers.
 Respond to and effectively prioritize multiple phone calls and other requests for service.  Interpret, apply, and explain policies and procedures.  Compose correspondence and reports independently or from brief instructions.  Make accurate arithmetic, financial, and statistical computations.  Establish and maintain a variety of filing, record-keeping, and tracking systems.  Understand and follow oral and written instructions.
 Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.

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Customer Service Technician

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 Operate and learn how to operate computer equipment and specialized software applications.  Use English effectively to communicate in person, over the telephone, and in writing.  Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
 Oversee and review the work of assigned Customer Service Representative staff.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying.

Graduation from an accredited two (2) year college with a degree in accounting, finance, business or related field, and two (2) years of experience equivalent to the Customer Service Representative II.

Licenses and Certifications:

Valid California class C driver’s license with satisfactory driving record and automobile insurance.

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Item 13.

STAFF REPORT
12/14/2022
TO: Honorable Mayor and City Council Members
FROM: Nathan Statham, Finance Director
SUBJECT: Resolution No. 2022-104 approving and funding an Administrative Assistant job position in the Economic Development Department.

STAFF RECOMMENDATION:

Adopt Resolution No. 2022-104 approving and funding an Administrative Assistant job position in the Economic Development Department.

BACKGROUND:

The City has an “Assistant” job classification series that moves progressively through responsible/qualification increases that includes Department Assistant I, Department Assistant II, Administrative Assistant and Executive Assistant. The City currently fills positions in multiple departments in the Department Assistant I & II roles. The Administrative & Executive Assistant roles are currently not filled. Compensation levels are progressive through the “Assistant” job classification series to allow for career advancement and are consistent with the associated increased responsibility/qualification levels.

The City has historically filled the Administrative & Executive Assistant roles to retain more experienced staff as a means of providing career advancement opportunities in these more general job classification categories. The City also uses more responsible/qualified positions to ensure coverage of necessary work assignments. The Administrative & Executive Assistant positions allow for broader and more responsible work assignments. When work assignments are identified that do not fall under the Department Assistant I & II job descriptions, Administrative & Executive Assistant positions are opened up to align the identified work assignment with the respective job description.

DISCUSSION/ANALYSIS:

City management evaluates the efficiency of work assignments on an ongoing basis and has found inefficiencies in the current role filled by one Department Assistant II position. The identified position is currently assigned work from multiple City departments and has been filled since August of 2001 with varied assignments.

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Item 14.

Significant additional staffing needs were identified in the Economic Development Department specifically relating to grant/program administration. This need was discussed with Council during the 2022-23 budget approval process. It is recommended that the Department Assistant II position be assigned to the Economic Development Department to align with City needs and provide a more clear career path for the Department Assistant II position. However, certain identified duties in the Economic Development Department are not included in the Department Assistant II job description. Opening up an Administrative Assistant position in the Economic Development Department will allow the City the opportunity to more fully utilize the Department Assistant II position rather than continue to assign work from multiple departments.

It has been the City’s long standing practice to provide opportunities for employees to grow within the organization through promotion and to transition through the various steps of a chosen career path. Opening this position for internal recruitment would continue that practice and facilitate employee growth and retention.

This position is specifically recommended to provide internal advancement opportunity and facilitate improvements in the Economic Development Department. This position is not intended to be an external recruitment and will only be opened up to existing City personnel. In the absence of an application from a qualified internal candidate, the position will not be filled. The position is also not intended as an additional position. The position vacated by a selected qualified internal applicant will be frozen (not filled without subsequent Council approval).

FISCAL IMPACT:

The minimal expected cost increase associated with this action of $10,000 can be absorbed in the City’s 2022-23 approved budget and will not result in additional appropriations. The potential annual impact is approximately $20,000, which would be included in future annual budgets. This impact presumes the selection of a Department Assistant I (highest possible increase) as the qualified internal candidate. Based on an assessment of known qualifications, it is expected that a qualified candidate will be a Department Assistant II (as outlined in the above Discussion and Analysis section) in which case the impact to the 2022-23 budget would be $4,500 with an ongoing annual impact of $9,000 (most likely increase).

ALTERNATIVES:

1. Adopt staff’s recommendation to approve Resolution No. 2022-104 approving and internally opening up an Administrative Assistant position in the Economic Development Department.

2. Maintain the current position level.

ATTACHMENTS
Resolution 2022-104
Exhibit 1:

Administrative Assistant Job Description

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Item 14.

RESOLUTION NO. 2022-104

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

COACHELLA, CALIFORNIA, APPROVING THE FUNDING OF AN

ADMINISTRATIVE ASSISTANT JOB POSITION IN THE ECONOMIC

DEVELOPMENT DEPARTMENT
WHEREAS, the City has a need to provide for career growth and higher responsible assignments in the Economic Development Department.

WHEREAS, the duties outlined in the currently filled Department Assistant II position are not sufficiently responsible to fully support the Department’s needs and do not allow for career growth into more responsive aspects of the Department.

WHEREAS, the job position of Administrative Assistant includes higher responsive duties that allow for career growth.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED by the City Council of the City of Coachella, as follows:

Section 2. The City Council approves the associated Administrative Assistant job description as previously adopted and attached hereto as Exhibit 1.

Section 3. The City Council approves and funds a full-time Administrative Assistant position in the Economic Development Department.

Section 4. The City Council freezes the currently funded position of the selected qualified City employee and specifies that this action does not add an additional funded position.

This position is not approved for external recruitment.

PASSED, APPROVED and ADOPTED this 14th day of December 2022. ___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk

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Item 14.

Resolution No. 2022-104

Page 2 ends

APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney

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Item 14.

Resolution No. 2022-104

Page 3 ends

STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2022-104 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 14 th day of
December 2022, by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk

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Item 14.

City Hall
1515 Sixth Street
Coachella, CA 92236
Telephone: (760) 398-3502
April 2014 FLSA: EXEMPT

ADMINISTRATIVE ASSISTANT

DEFINITION
Under general supervision, performs a variety of advanced administrative support duties of considerable complexity requiring thorough knowledge of the assigned department, its procedures, and operational details; provides administrative support to the department head and professional staff, including handling sensitive material; composes and prepares correspondence using considerable judgment in content and style; performs skilled word processing, data entry, and typing; provides information to the public and staff requiring knowledge of department services, policies, and procedures; provides assistance for a wide variety of assignments related to administration of budgets, contracts, research projects, and department programs; provides office coordination and support; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned managerial personnel. May exercise technical and functional direction over assigned administrative support staff.

CLASS CHARACTERISTICS
This is the advanced journey-level class in the administrative support series. Incumbents at this level are capable of performing advanced and complex administrative and office support duties, including taking and transcribing meeting minutes, providing overall department office coordination and management, and assisting in department-related projects and programs. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned.

Employees at this level are required to be fully trained in all procedures related to the assigned area(s) of responsibility, working with a high degree of independent judgment, tact, and initiative. This class is distinguished from the Executive Assistant in that the latter is a one-position specialized class that provides complex and confidential administrative support to the City Manager’s office, including the City Manager, Mayor, and City Council.

EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
 Provides administrative support to a department head and managers by assisting with duties of an advanced, complex, and sensitive nature; represents the department at meetings; acts as a liaison between the department head and other staff or the public, coordinating resolutions when appropriate.  Supervises and trains assigned subordinates to ensure office work flow is maintained and office goals are met; assigns work according to changes in workload priorities; evaluates office and administrative functions to recommend changes in office procedures; may evaluate the work performance of staff.  Performs various financial and accounting related duties, including receiving payments and reconciling Exhibit 1

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Item 14.

Administrative Assistant

Page 2 of 4 ends

them with purchasing orders, tracking vendor and invoice information, assisting with bid requests, price quotes, purchase and expenditure requests, and purchase orders.  Maintains calendars for department executives and managers; schedules and/or coordinates meetings, seminars, conferences, and training sessions for department staff; acts as meeting secretary including posting required public notices, preparing agendas and informational packets, setting up the room, and taking and transcribing minutes for assigned boards and commissions.  Assists or administers department projects and/or programs as assigned by the department head; provides assistance to department staff in various research and department-related projects; assembles a variety of data and conducts special studies as directed.  Composes, types, edits, and proofreads a variety of complex documents, including forms, memos, statistical and analytical reports, and correspondence for department staff from rough draft, dictation equipment, handwritten copy, verbal instructions, or from other material; inputs and retrieves data and text using a computer terminal; checks draft documents for punctuation, spelling, and grammar; makes or suggests corrections to drafts; assists with displays of exhibits and the preparation of computer graphics.
 Provides information to the public including contractors and vendors by phone or in person to ensure contract compliance and an understanding of department and City policies and procedures; listens to questions and explains procedures according to existing guidelines; responds to citizen and staff inquiries and complaints; refers citizens to the appropriate department source; coordinates or resolves problems of a moderate nature when appropriate.
 Designs and implements computerized and manual file, index, tracking, and record keeping systems; researches records within areas of assigned responsibility; prepares a variety of statistical and narrative reports; provides follow-up information to customer and staff inquiries.  Maintains the City’s and the assigned department’s website; plans and implements web content; designs department-specific web pages; works with other departmental staff regarding web content and making relevant resources available to the public.
 Operates a variety of standard office equipment, including job-related computer hardware and software applications, copiers, postage meters, facsimile machines, multi-line telephones, and transcription equipment; may operate other department-specific equipment.  May perform all duties of the Department Assistant I and II.  Performs duties of a disaster services worker in event of an emergency.  Performs related duties as assigned.

QUALIFICATIONS
Knowledge of:
 Practices and methods of office management and administration, including the use of standard office equipment.
 Basic principles and practices of supervision and training.  Computer applications related to the work, including word processing, database, and spreadsheet applications.
 Applicable Federal, State, and local laws, codes, regulations, and policies, technical processes, and procedures related to the department to which assigned.  Principles and procedures of financial record keeping and reporting, basic accounts payable, and purchasing.
 Principles and practices of data collection and report preparation.  Business letter writing and the standard format for reports and correspondence.  Business arithmetic, financial, and statistical techniques.  Record keeping principles and procedures.
 Modern office practices, methods, and computer equipment.  English usage, grammar, spelling, vocabulary, and punctuation.

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Item 14.

Administrative Assistant

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 Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.

Ability to:
 Maintain confidentiality and be discreet in handling and processing confidential information and data.  Interpret, apply, and explain applicable Federal, State, and local laws, rules, regulations, policies, and timelines, as well as complex administrative and departmental policies and procedures.  Perform responsible administrative support work with accuracy, speed, and general supervision.  Provide varied and responsible office administrative work requiring the use of tact and discretion.  Participate in the preparation of department budget, including gathering and analyzing data related to expenditures and projected charges and monitoring budget expenditures and revenues.  Supervise and train assigned staff.
 Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
 Compose correspondence and reports independently or from brief instructions.  Understand and carry out complex oral and written directions.  Research, analyze, and summarize data and prepare accurate and logical written reports.  Make accurate arithmetic, financial, and statistical computations.  Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.  Establish and maintain a variety of filing, record-keeping, and tracking systems.  Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.  Operate and maintain modern office equipment, including computer equipment and specialized software applications programs.
 Use English effectively to communicate in person, over the telephone, and in writing.  Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to the completion of the twelfth (12th) grade and five (5) years of varied administrative support experience preferably involving some public contact or two (2) years of experience equivalent to Department Assistant II at the City of Coachella.

Licenses and Certifications:

Possession of a valid California class C driver’s license with satisfactory driving record and automobile insurance.

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; operate a motor vehicle to visit various City and meeting sites; vision to read printed materials and a computer screen, and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas will be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification

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Item 14.

Administrative Assistant

Page 4 of 4 ends

occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

Page 186 ends

Item 14.

STAFF REPORT
12/14/2022
TO: Honorable Mayor and City Council Members
FROM: Nathan Statham, Finance Director
SUBJECT: Resolution No. 2022-105 approving and funding an administrative assistant job position in the Public Works Department.

STAFF RECOMMENDATION:

Adopt Resolution No. 2022-105 approving and funding an administrative assistant job position in the Public Works Department.

BACKGROUND:

The City currently employees one Department Assistant II in the Public Works Department. The Administrative Assistant II has filled this role since July of 2012.

DISCUSSION/ANALYSIS:

City management evaluates the efficiency of work assignments on an ongoing basis and has determined that it would improve efficiency in Public Works Administration if certain duties not

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Item 15.
currently included in the Department Assistant II job description be performed by the current Department Assistant II. Opening up an Administrative Assistant position will allow the Department to more efficiently balance work assignments and allow training to provide a needed backup.

This position is specifically recommended to provide internal advancement opportunity and facilitate improvements in the Public Works Department. This position is not intended to be an external recruitment and will only be opened up to existing City personnel. In the absence of an application from a qualified internal candidate, the position will not be filled. The position is also not intended as an additional position. The position vacated by a selected qualified internal applicant will be frozen (not filled without subsequent Council approval).

FISCAL IMPACT:

The minimal expected cost increase associated with this action of $10,000 can be absorbed in the City’s 2022-23 approved budget and will not result in additional appropriations. The potential annual impact is approximately $20,000 which would be included in future annual budgets. This impact presumes the selection of a Department Assistant I (highest possible increase) as the qualified internal candidate. Based on an assessment of known qualifications, it is expected that a qualified candidate will be a Department Assistant II in which case the impact to the 2022-23 budget would be $4,500 with an ongoing annual impact of $9,000 (most likely increase).

ALTERNATIVES:

1. Approve staff’s recommendation to approve Resolution No. 2022-105 approving and internally opening up an Administrative Assistant position in the Public Works Department.

2. Maintain the current position level.

ATTACHMENTS
Resolution 2022-105
Exhibit 1:

Administrative Assistant Job Description

Page 188 ends

Item 15.

RESOLUTION NO. 2022-105

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

COACHELLA, CALIFORNIA, APPROVING THE FUNDING OF AN

ADMINISTRATIVE ASSISTANT POSITION IN THE PUBLIC WORKS

DEPARTMENT
WHEREAS, the City has a need to provide for career growth and higher responsible assignments in the Public Works Department.

WHEREAS, the job position of Administrative Assistant includes higher responsive duties that allow for career growth.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED by the City Council of the City of Coachella, as follows:

Section 2. The City Council approves the associated Administrative Assistant job description as previously adopted and attached hereto as Exhibit 1.

Section 3. The City Council approves and funds a full-time Administrative Assistant position in the Public Works Department.

Section 4. The City Council freezes the currently funded position of the selected qualified City employee and specifies that this action does not add an additional funded position.

This position is not approved for external recruitment.

PASSED, APPROVED and ADOPTED this 14th day of December 2022. ___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk

Page 189 ends

Item 15.

Resolution No. 2022-105

Page 2 ends

APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney

Page 190 ends

Item 15.

Resolution No. 2022-105

Page 3 ends

STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2022-105 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 14 th day of
December 2022, by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk

Page 191 ends

Item 15.

City Hall
1515 Sixth Street
Coachella, CA 92236
Telephone: (760) 398-3502
April 2014 FLSA: EXEMPT

ADMINISTRATIVE ASSISTANT

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned managerial personnel. May exercise technical and functional direction over assigned administrative support staff.

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Item 15.

Administrative Assistant

Page 2 of 4 ends

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Item 15.

Administrative Assistant

Page 3 of 4 ends

 Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Licenses and Certifications:

Possession of a valid California class C driver’s license with satisfactory driving record and automobile insurance.

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Item 15.

Administrative Assistant

Page 4 of 4 ends

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Item 15.

STAFF REPORT
12/14/2022
TO: Honorable Mayor and City Council Members
FROM: Nathan Statham, Finance Director
SUBJECT: Resolution No. 2022-106 authorizing and funding a Management Analyst job position in the Human Resources Department.

STAFF RECOMMENDATION:

Approve Resolution No. 2022-106 authorizing and funding a Management Analyst job position in the Human Resources (HR) Department.

BACKGROUND:

The City currently has three full time positions in the Human Resources Department. For the past eight years, the department has consisted of a Human Resources Manager (Department Head) and a Human Resources Technician. The current HR Technician has been filling her role since February of 2014. The Department Assistant position, which Council recently approved, is in the process of being filled.

The City Council recently approved the Management Analyst job classification series. This job classification series is based on a higher level of experience and responsibility than positions classified as Technicians. The Management Analyst job classification allows sufficient flexibility to fit the needs of any specific department and would be an ideal next step for the HR Department in bridging job duties between the HR Technician and HR Manager positions. Compensation for the Management Analyst position is also higher than Technician compensation ranges allowing for career advancement opportunities.

DISCUSSION/ANALYSIS:

This position is specifically recommended to provide internal advancement opportunity and facilitate improvements in the HR Department. It would improve efficiency and stability within the HR Department if certain duties can be performed by staff other than the Department Head.

Opening up a Management Analyst position will allow the Department to more efficiently balance work assignments and allow for training to provide a needed backup position for the Department Head. The position is not intended to be an external recruitment and will only be opened up to existing City personnel. In the absence of an application from a qualified internal candidate, the position would not be filled. The position is also not intended as an additional position. The

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Item 16.
position vacated by a selected qualified internal applicant would be frozen (not filled without subsequent Council approval).

It has been the City’s long standing practice to provide opportunities for employees to grow within the organization through promotion and to transition through the various steps of a chosen career path. Opening this position for internal recruitment with the expectation that the HR Technician would be the most qualified candidate would continue that practice and facilitate employee growth and retention.

FISCAL IMPACT:

The minimal expected cost increase associated with this action of $3,754 can be absorbed in the City’s 2022-23 approved budget and will not result in additional appropriations. The full annual impact is approximately $7,500 which would be included in future annual budgets.

ALTERNATIVES:

1. Approve staff’s recommendation to approve Resolution No. 2022-106 internally opening up a Management Analyst position in the HR Department.

2. Maintain the current position level.

ATTACHMENTS
Resolution 2022-106
Exhibit 1:

Management Analyst Job Description

Page 197 ends

Item 16.

RESOLUTION NO. 2022-106

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

COACHELLA, CALIFORNIA, APPROVING THE FUNDING OF A

MANAGEMENT ANALYST POSITION IN THE HUMAN RESOURCES

DEPARTMENT
WHEREAS, the City has a need to provide for career growth and higher responsible assignments in the Human Resources (HR) Department.

WHEREAS, the duties outlined in the currently filled HR Technician position are not sufficiently responsible to fully support the HR Manager and do not allow for career growth into more responsible aspects of the human resources field.

WHEREAS, the currently approved job position of Management Analyst includes higher responsible duties and allows for career growth and retention within the Department.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED by the City Council of the City of Coachella, as follows:

Section 2. The City Council approves and funds a full-time Management Analyst in the HR Department.

Section 3. The City Council freezes the currently funded position vacated by the selected qualified City employee and specifies that this action does not add an additional funded position to the HR Department. This position is not approved for external recruitment.

PASSED, APPROVED and ADOPTED this 14
th day of December 2022.
___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:

Page 198 ends

Item 16.

Resolution No. 2022-106

Page 2 ends

___________________________________
Carlos Campos
City Attorney

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Item 16.

Resolution No. 2022-106

Page 3 ends

STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2022-106 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 14 th day of
December 2022, by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk

Page 200 ends

Item 16.
[Type here]
Civic Center
53-990 Enterprise Way
Coachella, CA 92236
Telephone: (760) 398-3502
October 2022 FLSA: EXEMPT

MANAGEMENT ANALYST

DEFINITION
Under direction of the respective department head, performs a full range of analytical work to research, evaluate, develop, implement and administer assigned programs, projects and functions; plans and implements analytical strategies to resolve problems; gather and analyzes information from various sources to prepare comprehensive analytical reports and recommendations; administers complex research and assignments as it pertains to the respective department. Performs a full range of responsible and varied professional, analytical, financial, systems, statistical programmatic, management and other administrative analyses duties in providing responsible staff support to a City department, division, function, or program area; performs a variety of assigned projects, prepares various reports to improve the efficiency and effectiveness of departmental or division operations; and coordinates assigned activities with other departments, divisions, outside agencies, and the general public. This is a broad classification with individual positions assigned to specific functional areas; duties and assignments may overlap depending on department staffing and operational needs. This position is intended to fit individual department/division needs. All duties outlined are general with the understanding that they pertain to the respective hiring department.

SUPERVISION RECEIVED AND EXERCISED
Receives direct and general direction from the respective department head or designee. May exercise technical and functional supervision over technical and office support staff if assigned.

CLASS CHARACTERISTICS
This is the full journey-level class in the Management Analyst Series. Incumbent is responsible for the management and administration of new and existing departmental projects. Incumbent works under general and direct supervision and exercises a moderate level of discretion and independent judgment in performing a full range of routine and complex functions and duties relating to the management of departmental projects and analytical research.

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Item 16.
resolves program/contract problems and disputes; compiles and drafts federal and state agency reports and documents.
 Reviews specification; develops, procures, implements and administers contracts and agreements. May prepare RFP's for contract services to establish new projects within the department.
 Responsible for the management, administration and oversight of programs.  Assists the department head in the development and administration of programs.  May assists other departments in various tasks or programs.  Performs duties of disaster worker in event of an emergency.  Performs related duties as assigned.

QUALIFICATIONS
Knowledge of:
 Principles, practices, and methods of administrative, organizational, financial and procedural analysis.
 Principles and practices of public administration, including budgeting, contracting, purchasing and maintenance of public records.
 Federal state and local laws, regulations and court decisions applicable to assigned areas of responsibility, including the Public Contracts Code.
 State guidelines and rules.
 City department guidelines and specifications.
 Principles and practices of effective management and supervision.  Modern office practices, methods, and computer equipment and applications related to the work.
 English usage, grammar, spelling, vocabulary, and punctuation.  Techniques for effectively representing the City in contacts with government agencies, community groups, and various business, professional, regulatory, and legislative organizations.

Ability to:
 Organize, set priorities and exercise sound independent judgment within areas of responsibility; coordinate effort with other City departments and regulatory agencies.  Analyze administrative, operational, procedural, organizational and/or financial problems, evaluate alternatives and reach sound, logical, fact-based conclusions and recommendations.  Communicate effectively, both orally and in writing; present conclusions and recommendations clearly and logically.
 Prepare clear, concise and comprehensive correspondence, reports and other written materials.
 Establish and administer contracts in accordance with contract requirements and all applicable legal and other requirements.

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Item 16.
 Analyze proposed state and local legislation to determine impacts on the City or respective City departments.
 Use and operate computers and standard business software; maintains files, records and documentation
 Establish and maintain effective working relationships with staff, contractors, developers, consultants and other encountered in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying.

Graduation from an accredited four-year college or university with major coursework consistent with the standard needs of the hiring department or a closely related field and at least three (3) years of progressively responsible professional work experience performing duties consistent with the needs of the respective department.

Licenses and Certifications:

Valid California class C driver’s license with satisfactory driving record and automobile insurance.

Page 203 ends

Item 16.

STAFF REPORT
12/14/2022
TO: Honorable Mayor and City Council Members
FROM: Nathan Statham, Finance Director
SUBJECT: Investment Report – September 2022
STAFF RECOMMENDATION:

Staff recommends that the City Council receive and file the investment report for September of 2022
EXECUTIVE SUMMARY:

On June 8, 2022, the City of Coachella along with its component units (Sanitary District, Educational & Governmental Access Cable Corporation, Fire Protection District and Water Authority) approved and adopted the current “Statement of Investment Policy”.

Pursuant to Section 16 of that policy, the City Treasurer shall provide to the City Council a monthly investment report which provides a clear picture of the status of the current investment portfolio.

This report shall include, at a minimum, the following information for each type of investment held in the City’s investment portfolio: the issuer; amount of investment; current market value; yield on investment; income generated from investments; dollar amount invested on all securities, investments and moneys held by the local agency; and shall additionally include a description of any of the local agency’s funds, investments, or programs; and a description of unusual investment activity or developments during the month for which the report is prepared. This information shall be provided for all City and component unit pooled investments, as well as for bond accounts, which are managed by outside Fiscal Agents.

The interest rates presented are the most current rates available as of the date of these reports. The market values presented for pooled City investments are based on closing prices for the related investments as of the date of these reports. This information was obtained from the Wall Street Journal or other reliable sources of market prices.

The Market values presented for investments managed by fiscal agents are based on amounts reported by the fiscal agent on their investment statements. The purchase date and type of investment are not included for funds held by fiscal agents.

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Item 17.

Attached is the Treasurer’s Report of Investments which includes an overview on investments which provides information on investment activity, withdrawals and deposits, interest earned, payment of interest and payment of principal as of the months ended August 31, 2022. In addition, this report includes detailed information and current activity on individual investments.

All City investments are in compliance with the guidelines established for Authorized Investments as specified in the Investment Policy, Section 8.

There was no unusual investment activity to report.

The City and Districts have sufficient moneys to meet their expenditure requirements for the next six months.

FISCAL IMPACT:

None, this report is receive and file only.

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Item 17.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 8/31/2022 (WITHDRAWALS) CHANGE IN VALUE INTEREST PRINCIPAL 9/30/2022

CASH ON HAND
Wells Fargo-General Checking N/A 6,831,724.13 203,447.31 - - - 7,035,171.44 Wells Fargo-Road Maintenance N/A 1,518,564.51 77,136.29 - - 1,595,700.80 Wells Fargo-Gas Tax N/A 177,928.33 102,297.77 - - - 280,226.10 Mechanics Bank - Payroll Acct N/A 461,250.93 (201,251.12) - - - 259,999.81 Petty Cash N/A 6,000.00 - - - 6,000.00
Total Cash on Hand 8,995,467.90 181,630.25 - - - 9,177,098.15

INVESTMENTS
State of California - LAIF 1.51% 17,940,295.32 - - - 17,940,295.32 Investment Management Acct 1.37% 33,208,528.94 (507,711.11) - - 32,700,817.83 Total Investments 51,148,824.26 (507,711.11) - - - 50,641,113.15

CASH WITH FISCAL AGENT
US Bank varies 2,481,647.67 (2,395,462.50) 2,847.03 - - 89,032.20 ① Wells Fargo Bank, N.A. 5.83% 32.34 - 0.05 - - 32.39 ②
Wilmington Trust, N. A. 0.03% 1,161,183.41 - 1,916.95 - - 1,163,100.36 ③ Total Cash with Fiscal Agent 3,642,863.42 (2,395,462.50) 4,764.03 - - 1,252,164.95 Grand Total 63,787,155.58 (2,721,543.36) 4,764.03 - - 61,070,376.25 Completed By:

Reviewed By: Nathan Statham-Finance Director

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of September 30, 2022
Fiscal Year 2022-2023

DESCRIPTION
Blanca Flores, Finance Manager

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Item 17.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 8/31/2022 (WITHDRAWALS) CHANGE IN VALUE INTEREST PRINCIPAL 9/30/2022

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of September 30, 2022
Fiscal Year 2022-2023

DESCRIPTION

CASH WITH FISCAL AGENT

US BANK

COACHELLA WATER AUTHORITY
CITY OF COACHELLA WATER: WATER REFUNDING BONDS 2012 SERIES A/C #: 6712016201 Bond Fund 0.03% - - - - -
A/C #: 6712016202 Interest Account 0.03% - - - - - -
A/C #: 6712016203 Principal Account 0.00% - - - - -
A/C #: 6712016204 Reserve Fund 0.00% - - - - - -

COACHELLA FINANCING AUTHORITY
Successor Agency to the Coachella Redevelopments Agency 2014 Series A/C #: 6712104701 Debt Service Fund 0.00% - 221.22 437.65 - - 658.87 A/C #: 6712104702 Interest Account 0.00% 147,756.25 (147,813.82) 57.57 - - (0.00) A/C #: 6712104703 Principal Account 0.00% 420,000.00 (420,163.65) 163.65 - - (0.00)

COACHELLA SANITARY DISTRICT
WASTEWATER SERIES 2015A
A/C #: 6712148601 Bond Fund 0.00% 60,712.51 (60,712.51) 23.68 - - 23.68 A/C #: 6712148602 Interest Account 0.00% - 60,712.51 - - - 60,712.51 A/C #: 6712148603 Principal Account 0.00% - - - - - -
COACHELLA SANITARY DISTRICT: PROJECT FUND 2011
A/C #: 6711963500 Project Fund 2011 0.0100% 25,344.66 - 43.27 - - 25,387.93

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Item 17.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 8/31/2022 (WITHDRAWALS) CHANGE IN VALUE INTEREST PRINCIPAL 9/30/2022

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of September 30, 2022
Fiscal Year 2022-2023

DESCRIPTION

COACHELLA SUCCESSOR AGENCY
MERGED PROJECT AREAS BONDS 98 & 99: BONDS 2013
A/C #: 6712071401 Interest Account 0.00% - 139.05 275.09 - - 414.14 A/C #: 6712071402 Interest Account 0.00% 46,868.75 (46,887.01) 18.26 - - (0.00) A/C #: 6712071403 Principal Account 0.00% 310,000.00 (310,120.79) 120.79 - - 0.00 SA TO COACHELLA RDA REFUNDING BONDS SERIES 2016A & 2016B A/C #: 6712160601 Debt Service 0.00% - 573.09 1,133.79 - - 1,706.88 A/C #: 6712160602 Interest Account 0.00% 375,837.50 (375,983.94) 146.44 - - (0.00) A/C #: 6712160603 Principal Account 0.00% 1,095,000.00 (1,095,426.65) 426.65 - - 0.00 COACHELLA LEASE BONDS 2016
A/C #: 6712179801 Payment Account 0.0000% 127.95 - 0.19 - - 128.14 A/C #: 6712179802 Interest Account 0.0000% 0.05 - - - - 0.05 A/C #: 6712179803 Principal Account 0.0000% - - - - - - TOTAL US BANK OF CALIFORNIA 4,449,237.28 (2,395,462.50) 2,847.03 - - 89,032.20 ① WELLS FARGO BANK, N.A.

GAS TAX BONDS SERIES 2019
A/C #: 83925300 Debt Service Fund 0.0000% 6.46 - 0.01 - - 6.47 A/C #: 83925301 Interest Account 0.0000% 8.29 - 0.01 - - 8.30 A/C #: 83925302 Principal Account 0.0000% 17.59 - 0.03 - - 17.62 TOTAL WELLS FARGO BANK, N.A. 32.34 - 0.05 - - 32.39 ②

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Item 17.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 8/31/2022 (WITHDRAWALS) CHANGE IN VALUE INTEREST PRINCIPAL 9/30/2022

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of September 30, 2022
Fiscal Year 2022-2023

DESCRIPTION
WILMINGTON TRUST, N. A.

CITY OF COACHELLA TAXABLE PENSION OBLIGATION BONDS
A/C #: 144613-001 Interest Account 0.03% - - - - - -
A/C #: 144613-002 Principal Account 0.00% - - - - - -
CITY OF COACHELLA 2022A BOND FUND
A/C #: 154278-000 Bond Fund 1.76% 1,227.00 1,725.97 4.78 - - 2,957.75 A/C #: 154278-001 Interest Account 0.00% - - - - - -
A/C #: 154278-002 Principal Account 0.00% - - - - - -
A/C #: 154278-004 Project FD Account 1.76% 1,159,844.34 (1,725.97) 1,911.88 1,160,030.25 CITY OF COACHELLA 2022B BOND FUND
A/C #: 155657-000 Bond Fund 1.76% 112.07 0.29 - - 112.36 A/C #: 155657-001 Interest Account 0.00% - - - -
A/C #: 155657-002 Principal Account 0.00% - - - -
A/C #: 155657-004 COI Account 0.00% - - - - - -
TOTAL WILMINGTGON TRUST BANK, N.A. 1,161,183.41 - 1,916.95 - - 1,163,100.36 ③ TOTAL CASH WITH FISCAL AGENT 5,610,453.03 (2,395,462.50) 4,764.03 - - 1,252,164.95

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Item 17.

US TREASURY NOTES
DTD 07/02/2018 2.625% 06/30/2023
9128284U1 1,250,000.00 AA+ Aaa 07/05/22 07/07/22 1,247,119.14 2.86 8,292.29 1,247,811.19 1,236,328.13

US TREASURY NOTES
DTD 07/15/2020 0.125% 07/15/2023
912828ZY9 1,270,000.00 AA+ Aaa 02/17/22 02/18/22 1,249,015.23 1.31 336.48 1,258,237.05 1,229,915.63

US TREASURY NOTES
DTD 08/01/2016 1.250% 07/31/2023
912828S92 140,000.00 AA+ Aaa 04/02/19 04/04/19 134,071.88 2.28 294.84 138,862.43 136,587.50

US TREASURY NOTES
DTD 11/15/2013 2.750% 11/15/2023
912828WE6 355,000.00 AA+ Aaa 03/06/19 03/08/19 358,591.60 2.52 3,687.47 355,859.64 348,732.05

US TREASURY NOTES
DTD 11/30/2016 2.125% 11/30/2023
912828U57 460,000.00 AA+ Aaa 01/07/19 01/09/19 451,770.31 2.52 3,285.04 458,041.65 448,787.50

US TREASURY NOTES
DTD 12/31/2018 2.625% 12/31/2023
9128285U0 70,000.00 AA+ Aaa 01/30/19 01/31/19 70,207.81 2.56 464.37 70,052.79 68,545.32

US TREASURY NOTES
DTD 05/01/2017 2.000% 04/30/2024
912828X70 350,000.00 AA+ Aaa 06/03/19 06/05/19 351,585.94 1.90 2,929.35 350,510.94 337,476.58

US TREASURY N/B NOTES
DTD 05/31/2022 2.500% 05/31/2024
91282CER8 1,250,000.00 AA+ Aaa 07/05/22 07/07/22 1,242,626.95 2.82 10,502.05 1,243,540.61 1,213,671.88

US TREASURY N/B NOTES
DTD 07/15/2021 0.375% 07/15/2024
91282CCL3 1,285,000.00 AA+ Aaa 02/17/22 02/18/22 1,248,206.84 1.59 1,021.37 1,257,635.61 1,199,467.19

US TREASURY NOTES
DTD 07/31/2017 2.125% 07/31/2024
9128282N9 125,000.00 AA+ Aaa 08/01/19 08/05/19 126,933.59 1.80 447.52 125,709.97 120,234.38

US TREASURY NOTES
DTD 08/31/2017 1.875% 08/31/2024
9128282U3 165,000.00 AA+ Aaa 09/03/19 09/05/19 169,299.02 1.33 264.93 166,651.65 157,729.69

US TREASURY NOTES
DTD 10/02/2017 2.125% 09/30/2024
9128282Y5 295,000.00 AA+ Aaa 10/01/19 10/03/19 303,815.43 1.50 17.22 298,528.11 283,015.63

US TREASURY NOTES
DTD 10/31/2019 1.500% 10/31/2024
912828YM6 195,000.00 AA+ Aaa 01/11/21 01/12/21 203,630.27 0.33 1,224.05 199,731.73 184,335.94

US TREASURY NOTES
DTD 11/30/2017 2.125% 11/30/2024
9128283J7 425,000.00 AA+ Aaa 01/03/20 01/07/20 434,844.73 1.63 3,035.09 429,352.81 406,140.63

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Item 17.

US TREASURY NOTES
DTD 11/30/2017 2.125% 11/30/2024
9128283J7 580,000.00 AA+ Aaa 12/02/19 12/04/19 591,917.19 1.69 4,142.01 585,170.87 554,262.50

US TREASURY N/B NOTES
DTD 01/15/2022 1.125% 01/15/2025
91282CDS7 1,265,000.00 AA+ Aaa 02/17/22 02/18/22 1,244,888.48 1.69 3,016.41 1,249,149.40 1,178,031.25

US TREASURY NOTES
DTD 02/17/2015 2.000% 02/15/2025
912828J27 130,000.00 AA+ Aaa 03/02/20 03/04/20 137,205.86 0.85 332.07 133,457.54 123,337.50

US TREASURY NOTES
DTD 03/31/2020 0.500% 03/31/2025
912828ZF0 1,330,000.00 AA+ Aaa 07/05/22 07/07/22 1,248,953.13 2.83 18.27 1,255,937.13 1,213,001.50

US TREASURY NOTES
DTD 08/31/2020 0.250% 08/31/2025
91282CAJ0 555,000.00 AA+ Aaa 08/02/21 08/06/21 548,799.61 0.53 118.82 550,556.25 494,296.88

US TREASURY NOTES
DTD 08/31/2020 0.250% 08/31/2025
91282CAJ0 1,500,000.00 AA+ Aaa 07/06/22 07/07/22 1,381,816.41 2.89 321.13 1,390,646.81 1,335,937.50

US TREASURY NOTES
DTD 09/30/2020 0.250% 09/30/2025
91282CAM3 460,000.00 AA+ Aaa 09/07/21 09/09/21 452,273.44 0.67 3.16 454,291.10 408,753.15

US TREASURY NOTES
DTD 10/31/2020 0.250% 10/31/2025
91282CAT8 350,000.00 AA+ Aaa 03/01/22 03/01/22 333,361.33 1.59 366.17 336,018.55 309,859.37

US TREASURY NOTES
DTD 10/31/2020 0.250% 10/31/2025
91282CAT8 410,000.00 AA+ Aaa 10/04/21 10/06/21 401,319.53 0.78 428.94 403,422.47 362,978.13

US TREASURY NOTES
DTD 11/30/2020 0.375% 11/30/2025
91282CAZ4 210,000.00 AA+ Aaa 11/02/21 11/03/21 204,659.77 1.01 264.65 205,851.27 186,145.30

US TREASURY NOTES
DTD 12/31/2020 0.375% 12/31/2025
91282CBC4 190,000.00 AA+ Aaa 04/05/21 04/07/21 185,494.92 0.89 180.06 186,907.15 168,001.57

US TREASURY NOTES
DTD 12/31/2020 0.375% 12/31/2025
91282CBC4 350,000.00 AA+ Aaa 01/11/21 01/12/21 347,867.19 0.50 331.69 348,604.39 309,476.58

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 160,000.00 AA+ Aaa 05/03/22 05/04/22 145,500.00 2.95 101.09 147,089.91 140,950.00

US TREASURY NOTES
DTD 01/31/2019 2.625% 01/31/2026
9128286A3 255,000.00 AA+ Aaa 02/04/21 02/08/21 282,063.87 0.47 1,127.75 273,131.90 242,329.69

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Item 17.

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 270,000.00 AA+ Aaa 02/26/21 02/26/21 264,410.16 0.80 170.58 266,217.54 237,853.13

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 475,000.00 AA+ Aaa 07/02/21 07/07/21 465,871.09 0.80 300.10 468,337.92 418,445.31

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 1,320,000.00 AA+ Aaa 02/17/22 02/18/22 1,246,626.56 1.84 833.97 1,258,067.33 1,162,837.50

US TREASURY NOTES
DTD 02/28/2021 0.500% 02/28/2026
91282CBQ3 310,000.00 AA+ Aaa 03/05/21 03/09/21 305,676.95 0.79 132.74 307,035.49 273,526.58

US TREASURY NOTES
DTD 02/28/2021 0.500% 02/28/2026
91282CBQ3 630,000.00 AA+ Aaa 12/03/21 12/07/21 613,019.53 1.15 269.75 616,296.85 555,876.59

US TREASURY N/B NOTES
DTD 05/31/2021 0.750% 05/31/2026
91282CCF6 290,000.00 AA+ Aaa 06/02/21 06/04/21 289,365.62 0.79 730.94 289,534.14 256,151.55

US TREASURY N/B NOTES
DTD 05/31/2021 0.750% 05/31/2026
91282CCF6 325,000.00 AA+ Aaa 06/06/22 06/08/22 297,857.42 2.99 819.16 300,005.66 287,066.39

US TREASURY N/B NOTES
DTD 09/30/2021 0.875% 09/30/2026
91282CCZ2 300,000.00 AA+ Aaa 04/05/22 04/07/22 276,222.66 2.77 7.21 278,793.58 263,953.14

US TREASURY NOTES
DTD 02/15/2017 2.250% 02/15/2027
912828V98 295,000.00 AA+ Aaa 07/05/22 07/07/22 287,371.48 2.85 847.72 287,761.06 272,690.63

US TREASURY NOTES
DTD 02/15/2017 2.250% 02/15/2027
912828V98 925,000.00 AA+ Aaa 09/14/22 09/15/22 871,451.17 3.68 2,658.12 871,982.01 855,046.87

US TREASURY N/B NOTES
DTD 04/30/2020 0.500% 04/30/2027
912828ZN3 1,110,000.00 AA+ Aaa 08/03/22 08/05/22 992,062.50 2.92 2,322.55 995,950.55 944,193.75

US TREASURY NOTES
DTD 08/15/2017 2.250% 08/15/2027
9128282R0 1,050,000.00 AA+ Aaa 09/01/22 09/06/22 995,490.23 3.40 3,017.32 996,245.63 964,687.50 Security Type Sub-Total 22,680,000.00 22,003,264.84 2.06 58,664.45 22,056,988.68 20,890,657.91 Supra-National Agency Bond / Note

INTL BK RECON & DEVELOP NOTES
DTD 11/24/2020 0.250% 11/24/2023
459058JM6 150,000.00 AAA Aaa 11/17/20 11/24/20 149,677.50 0.32 132.29 149,876.60 143,245.50

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Item 17.

INTER-AMERICAN DEVEL BK NOTES
DTD 09/23/2021 0.500% 09/23/2024
4581X0DZ8 300,000.00 AAA Aaa 09/15/21 09/23/21 299,778.00 0.52 33.33 299,853.55 278,503.50 Security Type Sub-Total 450,000.00 449,455.50 0.46 165.62 449,730.15 421,749.00 Municipal Bond / Note

CA ST TXBL GO BONDS
DTD 10/24/2019 2.400% 10/01/2023
13063DRJ9 190,000.00 AA- Aa2 10/16/19 10/24/19 193,801.90 1.87 2,280.00 190,965.02 186,471.70

MS ST TXBL GO BONDS
DTD 08/06/2020 0.565% 11/01/2024
605581MZ7 200,000.00 AA Aa2 07/24/20 08/06/20 200,000.00 0.57 470.83 200,000.00 182,902.00

OR ST DEPT TRANS TXBL REV BONDS
DTD 09/17/2020 0.566% 11/15/2024
68607DVA0 135,000.00 AAA Aa1 09/11/20 09/17/20 135,000.00 0.57 288.66 135,000.00 123,730.20

FL ST BOARD OF ADMIN TXBL REV BONDS
DTD 09/16/2020 1.258% 07/01/2025
341271AD6 40,000.00 AA Aa3 09/03/20 09/16/20 40,282.80 1.11 125.80 40,162.34 36,309.60

FL ST BOARD OF ADMIN TXBL REV BONDS
DTD 09/16/2020 1.258% 07/01/2025
341271AD6 110,000.00 AA Aa3 09/03/20 09/16/20 110,000.00 1.26 345.95 110,000.00 99,851.40

LOS ANGELES CCD, CA TXBL GO BONDS
DTD 11/10/2020 0.773% 08/01/2025
54438CYK2 80,000.00 AA+ Aaa 10/30/20 11/10/20 80,000.00 0.77 103.07 80,000.00 71,724.80

NJ TURNPIKE AUTHORITY TXBL REV BONDS
DTD 02/04/2021 1.047% 01/01/2026
646140DP5 40,000.00 AA- A1 01/22/21 02/04/21 40,000.00 1.05 104.70 40,000.00 35,678.40 Security Type Sub-Total 795,000.00 799,084.70 1.06 3,719.01 796,127.36 736,668.10 Federal Agency Commercial Mortgage-Backed Security

FANNIEMAE-ACES
DTD 04/01/2014 3.346% 03/01/2024
3136AJB54 73,392.38 AA+ Aaa 12/13/19 12/18/19 76,958.80 2.14 204.64 74,593.58 72,513.07 FHMS K043 A2
DTD 03/01/2015 3.062% 12/01/2024
3137BGK24 110,000.00 AA+ Aaa 03/19/20 03/25/20 115,448.44 1.95 280.68 112,520.54 106,678.84 Security Type Sub-Total 183,392.38 192,407.24 2.03 485.32 187,114.12 179,191.91

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Item 17.

FANNIE MAE NOTES
DTD 05/22/2020 0.250% 05/22/2023
3135G04Q3 255,000.00 AA+ Aaa 05/20/20 05/22/20 254,232.45 0.35 228.44 254,836.68 248,957.78

FREDDIE MAC NOTES
DTD 06/11/2018 2.750% 06/19/2023
3137EAEN5 325,000.00 AA+ Aaa 01/07/19 01/09/19 327,281.50 2.58 2,532.29 325,367.12 321,898.53

FREDDIE MAC NOTES
DTD 06/26/2020 0.250% 06/26/2023
3137EAES4 175,000.00 AA+ Aaa 06/24/20 06/26/20 174,489.00 0.35 115.45 174,874.93 170,137.10

FANNIE MAE NOTES
DTD 07/10/2020 0.250% 07/10/2023
3135G05G4 280,000.00 AA+ Aaa 07/08/20 07/10/20 279,398.00 0.32 157.50 279,844.96 271,832.12

FREDDIE MAC NOTES
DTD 08/21/2020 0.250% 08/24/2023
3137EAEV7 185,000.00 AA+ Aaa 08/19/20 08/21/20 184,811.30 0.28 47.53 184,943.80 178,668.38

FANNIE MAE NOTES
DTD 09/14/2018 2.875% 09/12/2023
3135G0U43 330,000.00 AA+ Aaa 12/03/18 12/06/18 329,333.40 2.92 500.73 329,867.52 325,877.64

FEDERAL FARM CREDIT BANK (CALLABLE)
DTD 09/21/2020 0.250% 09/21/2023
3133EMAM4 250,000.00 AA+ Aaa 10/07/20 10/09/20 249,575.00 0.31 17.36 249,859.91 240,679.25

FEDERAL HOME LOAN BANKS NOTES
DTD 12/09/2013 3.375% 12/08/2023
3130A0F70 190,000.00 AA+ Aaa 01/30/19 01/31/19 195,600.04 2.72 2,012.81 191,368.41 187,871.81

FEDERAL HOME LOAN BANK NOTES
DTD 04/16/2020 0.500% 04/14/2025
3130AJHU6 200,000.00 AA+ Aaa 04/15/20 04/16/20 199,008.00 0.60 463.89 199,496.39 181,739.80

FANNIE MAE NOTES
DTD 04/24/2020 0.625% 04/22/2025
3135G03U5 260,000.00 AA+ Aaa 04/22/20 04/24/20 259,464.40 0.67 717.71 259,725.74 236,841.28

FANNIE MAE NOTES
DTD 04/24/2020 0.625% 04/22/2025
3135G03U5 360,000.00 AA+ Aaa 06/03/20 06/05/20 361,843.20 0.52 993.75 360,966.08 327,934.08

FREDDIE MAC NOTES (CALLABLE)
DTD 05/29/2020 0.750% 05/28/2025
3134GVB31 200,000.00 AA+ Aaa 06/05/20 06/09/20 199,400.00 0.81 512.50 199,679.16 181,997.60

FANNIE MAE NOTES
DTD 06/19/2020 0.500% 06/17/2025
3135G04Z3 175,000.00 AA+ Aaa 07/02/20 07/07/20 175,201.25 0.48 252.78 175,110.32 157,979.50

FANNIE MAE NOTES
DTD 06/19/2020 0.500% 06/17/2025
3135G04Z3 225,000.00 AA+ Aaa 10/01/20 10/05/20 226,055.25 0.40 325.00 225,608.80 203,116.50

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Item 17.

FANNIE MAE NOTES
DTD 06/19/2020 0.500% 06/17/2025
3135G04Z3 305,000.00 AA+ Aaa 06/17/20 06/19/20 304,368.65 0.54 440.55 304,657.33 275,335.70

FREDDIE MAC NOTES
DTD 07/23/2020 0.375% 07/21/2025
3137EAEU9 185,000.00 AA+ Aaa 07/21/20 07/23/20 184,078.70 0.48 134.90 184,482.78 165,858.05

FANNIE MAE NOTES
DTD 08/27/2020 0.375% 08/25/2025
3135G05X7 195,000.00 AA+ Aaa 08/25/20 08/27/20 194,087.40 0.47 73.13 194,470.15 174,184.34

FANNIE MAE NOTES
DTD 08/27/2020 0.375% 08/25/2025
3135G05X7 420,000.00 AA+ Aaa 10/21/20 10/22/20 417,727.80 0.49 157.50 418,638.99 375,166.26

FREDDIE MAC NOTES (CALLABLE)
DTD 08/30/2022 4.050% 08/28/2025
3134GXS54 1,000,000.00 AA+ Aaa 08/19/22 08/30/22 999,600.00 4.06 3,487.50 999,611.70 979,782.00

FREDDIE MAC NOTES
DTD 09/25/2020 0.375% 09/23/2025
3137EAEX3 285,000.00 AA+ Aaa 09/23/20 09/25/20 284,142.15 0.44 23.75 284,488.30 253,884.84

FANNIE MAE NOTES
DTD 11/12/2020 0.500% 11/07/2025
3135G06G3 185,000.00 AA+ Aaa 11/09/20 11/12/20 184,337.70 0.57 370.00 184,587.93 164,725.11 Security Type Sub-Total 5,985,000.00 5,984,035.19 1.44 13,565.07 5,982,487.00 5,624,467.67 Corporate Note

ADOBE INC CORP NOTE
DTD 02/03/2020 1.700% 02/01/2023
00724PAA7 100,000.00 A+ A2 01/22/20 02/03/20 99,863.00 1.75 283.33 99,984.60 99,123.00

PFIZER INC CORP NOTES
DTD 03/11/2019 2.950% 03/15/2024
717081ES8 260,000.00 A+ A2 04/02/19 04/04/19 263,146.00 2.69 340.89 260,888.24 255,095.36

MORGAN STANLEY CORP NOTES
(CALLABLE)
DTD 04/22/2021 0.731% 04/05/2024
61772BAA1 25,000.00 A- A1 04/19/21 04/22/21 25,000.00 0.73 89.35 25,000.00 24,408.73

MORGAN STANLEY CORP NOTES
(CALLABLE)
DTD 04/22/2021 0.731% 04/05/2024
61772BAA1 75,000.00 A- A1 04/20/21 04/22/21 75,094.50 0.69 268.04 75,024.65 73,226.17 AMAZON.COM INC CORPORATE NOTES
DTD 05/12/2021 0.450% 05/12/2024
023135BW5 115,000.00 AA A1 05/10/21 05/12/21 114,832.10 0.50 199.81 114,909.77 107,868.74

Page 10 of 16 ends

Page 215 ends

Item 17.

TEXAS INSTRUMENTS INC CORP NOTES
(CALLAB
DTD 05/04/2017 2.625% 05/15/2024
882508BB9 300,000.00 A+ Aa3 02/23/22 02/25/22 304,716.00 1.90 2,975.00 303,343.39 292,432.50

WALMART INC CORPORATE NOTES
DTD 04/23/2019 2.850% 07/08/2024
931142EL3 360,000.00 AA Aa2 07/10/19 07/12/19 371,235.60 2.19 2,365.50 363,860.08 349,244.64

JPMORGAN CHASE & CO CORPORATE

NOTES (CAL
DTD 09/16/2020 0.653% 09/16/2024
46647PBS4 115,000.00 A- A1 09/09/20 09/16/20 115,000.00 0.65 31.29 115,000.00 109,720.47

BANK OF AMERICA CORP (CALLABLE)

CORPORAT
DTD 10/21/2020 0.810% 10/24/2024
06051GJH3 150,000.00 A- A2 10/16/20 10/21/20 150,000.00 0.81 529.88 150,000.00 142,499.55

JOHN DEERE CAPITAL CORP CORPORATE
NOTES
DTD 01/10/2022 1.250% 01/10/2025
24422EVY2 190,000.00 A A2 03/08/22 03/10/22 185,200.60 2.17 534.38 186,149.37 176,060.84

MICROSOFT CORP (CALLABLE) NOTES
DTD 02/12/2015 2.700% 02/12/2025
594918BB9 190,000.00 AAA Aaa 03/15/21 03/17/21 202,921.90 0.92 698.25 197,476.52 182,306.33

TOYOTA MOTOR CREDIT CORP CORP
NOTES
DTD 02/13/2020 1.800% 02/13/2025
89236TGT6 60,000.00 A+ A1 05/20/20 05/26/20 60,586.20 1.58 144.00 60,294.46 56,042.10

TOYOTA MOTOR CREDIT CORP CORP
NOTES
DTD 02/13/2020 1.800% 02/13/2025
89236TGT6 90,000.00 A+ A1 05/20/20 05/26/20 90,879.30 1.58 216.00 90,441.69 84,063.15

NOVARTIS CAPITAL CORP
DTD 02/14/2020 1.750% 02/14/2025
66989HAP3 295,000.00 AA- A1 05/06/20 05/08/20 305,504.95 0.98 673.99 300,129.75 276,689.65 AMAZON.COM INC CORPORATE NOTES
DTD 04/13/2022 3.000% 04/13/2025
023135CE4 245,000.00 AA A1 04/11/22 04/13/22 244,610.45 3.06 3,430.00 244,671.23 236,302.01

CITIGROUP INC (CALLABLE) CORPORATE
NOTES
DTD 05/04/2021 0.981% 05/01/2025
172967MX6 50,000.00 BBB+ A3 04/27/21 05/04/21 50,000.00 0.98 204.38 50,000.00 46,278.65

Page 11 of 16 ends

Page 216 ends

Item 17.

CITIGROUP INC (CALLABLE) CORPORATE
NOTES
DTD 05/04/2021 0.981% 05/01/2025
172967MX6 55,000.00 BBB+ A3 04/28/21 05/04/21 55,145.75 0.91 224.81 55,077.08 50,906.52

GOLDMAN SACHS GROUP INC CORPORATE
NOTES
DTD 05/22/2015 3.750% 05/22/2025
38148LAE6 135,000.00 BBB+ A2 02/12/21 02/17/21 150,819.30 0.94 1,814.06 144,441.94 129,164.63

JPMORGAN CHASE & CO (CALLABLE) CORP
NOTE
DTD 06/01/2021 0.824% 06/01/2025
46647PCH7 115,000.00 A- A1 05/24/21 06/01/21 115,000.00 0.82 315.87 115,000.00 106,437.91

JPMORGAN CHASE & CO CORP NOTES
(CALLABLE
DTD 08/10/2021 0.768% 08/09/2025
46647PCM6 50,000.00 A- A1 08/03/21 08/10/21 50,000.00 0.77 55.47 50,000.00 46,040.90

BRISTOL-MYERS SQUIBB CO CORPORATE
NOTES
DTD 11/13/2020 0.750% 11/13/2025
110122DN5 72,000.00 A+ A2 06/17/21 06/21/21 71,282.88 0.98 207.00 71,491.41 64,019.30

BANK OF AMERICA CORP NOTES
(CALLABLE)
DTD 03/22/2022 3.384% 04/02/2026
06051GKM0 220,000.00 A- A2 03/17/22 03/22/22 220,000.00 3.38 3,908.52 220,000.00 208,131.44

TARGET CORP CORP NOTES (CALLABLE)
DTD 01/24/2022 1.950% 01/15/2027
87612EBM7 25,000.00 A A2 01/19/22 01/24/22 24,957.50 1.99 102.92 24,963.35 22,409.20

TARGET CORP CORP NOTES (CALLABLE)
DTD 01/24/2022 1.950% 01/15/2027
87612EBM7 125,000.00 A A2 01/27/22 01/31/22 124,923.75 1.96 514.58 124,933.99 112,046.00

BANK OF NY MELLON CORP (CALLABLE)
CORPOR
DTD 01/26/2022 2.050% 01/26/2027
06406RBA4 200,000.00 A A1 01/26/22 01/28/22 200,644.00 1.98 740.28 200,555.64 177,479.00

BANK OF NY MELLON CORP (CALLABLE)
CORPOR
DTD 01/26/2022 2.050% 01/26/2027
06406RBA4 300,000.00 A A1 08/02/22 08/04/22 280,158.00 3.67 1,110.41 280,861.44 266,218.50

JPMORGAN CHASE CORP NOTES (CALLABLE)
DTD 04/22/2021 1.578% 04/22/2027
46647PCB0 260,000.00 A- A1 08/02/22 08/04/22 235,172.60 3.81 1,812.07 236,008.83 224,205.80

Page 12 of 16 ends

Page 217 ends

Item 17.

BARCLAYS BANK PLC NY CERT DEPOS
DTD 02/03/2022 1.050% 02/01/2023
06742TG34 250,000.00 A-1 P-1 02/02/22 02/03/22 250,000.00 1.05 1,750.00 250,000.00 247,098.55

CREDIT SUISSE NEW YORK CERT DEPOS
DTD 03/23/2021 0.590% 03/17/2023
22552G3C2 155,000.00 A-1 P-1 03/19/21 03/23/21 155,000.00 0.59 502.98 155,000.00 152,348.11 Security Type Sub-Total 405,000.00 405,000.00 0.87 2,252.98 405,000.00 399,446.66 Asset-Backed Security
NAROT 2019-B A3
DTD 05/28/2019 2.500% 11/15/2023
65479HAC1 4,864.34 NR Aaa 05/21/19 05/28/19 4,863.24 2.51 5.40 4,864.06 4,862.62 HAROT 2020-1 A3
DTD 02/26/2020 1.610% 04/22/2024
43813RAC1 38,190.19 NR Aaa 02/19/20 02/26/20 38,182.71 1.61 17.08 38,187.38 37,842.48 TAOT 2020-A A3
DTD 02/12/2020 1.660% 05/15/2024
89232HAC9 45,974.72 AAA Aaa 02/04/20 02/12/20 45,971.40 1.66 33.92 45,973.46 45,706.72 CARMX 2020-1 A3
DTD 01/22/2020 1.890% 12/16/2024
14315XAC2 44,539.11 AAA NR 01/14/20 01/22/20 44,530.37 1.89 37.41 44,535.17 44,118.76 HAROT 2021-1 A3
DTD 02/24/2021 0.270% 04/21/2025
43813GAC5 47,942.24 NR Aaa 02/17/21 02/24/21 47,941.36 0.27 3.60 47,941.70 46,569.16 HART 2021-A A3
DTD 04/28/2021 0.380% 09/15/2025
44933LAC7 45,000.00 AAA NR 04/20/21 04/28/21 44,995.27 0.38 7.60 44,996.81 43,438.98 CARMX 2021-1 A3
DTD 01/27/2021 0.340% 12/15/2025
14316NAC3 26,498.59 AAA NR 01/20/21 01/27/21 26,493.35 0.34 4.00 26,495.15 25,602.50 TAOT 2021-C A3
DTD 09/27/2021 0.430% 01/15/2026
89239BAC5 70,000.00 AAA Aaa 09/21/21 09/27/21 69,994.42 0.43 13.38 69,995.73 66,213.61 CARMX 2021-2 A3
DTD 04/21/2021 0.520% 02/17/2026
14314QAC8 65,000.00 AAA NR 04/13/21 04/21/21 64,985.99 0.52 15.02 64,990.19 62,933.30 HART 2021-C A3
DTD 11/17/2021 0.740% 05/15/2026
44935FAD6 35,000.00 AAA NR 11/09/21 11/17/21 34,992.19 0.75 11.51 34,993.70 33,052.97

Page 13 of 16 ends

Page 218 ends

Item 17.

Managed Account Detail of Securities Held For the Month Ending September 30, 2022 CITY OF COACHELLA - OPERATING PORTFOLIO - 995343 - (14201484) Dated Date/Coupon/Maturity CUSIP Rating Rating Date Date Cost at Cost Interest Cost Value Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Par
Asset-Backed Security
DCENT 2021-A1 A1
DTD 09/27/2021 0.580% 09/15/2026
254683CP8 55,000.00 AAA Aaa 09/20/21 09/27/21 54,988.22 0.58 14.18 54,990.62 50,918.35 Security Type Sub-Total 478,009.19 477,938.52 0.84 163.10 477,963.97 461,259.45 Managed Account Sub-Total 35,153,401.57 34,497,880.37 1.87 102,805.63 34,515,918.71 32,631,861.79 $35,153,401.57 $34,497,880.37 1.87% $102,805.63 $34,515,918.71 $32,631,861.79 $32,734,667.42
$102,805.63
Total Investments
Accrued Interest
Securities Sub-Total

Page 14 of 16 ends

Page 219 ends

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Page 16 of 16 ends

Page 221 ends

Item 17.

STAFF REPORT
9/14/2022
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, City Engineer
SUBJECT: Authorization to file a Notice of Completion for Street Pavement Rehabilitation Phase 17, City Project ST-105 (Vista Escondida Neighborhood Slurry and Striping Improvements)
STAFF RECOMMENDATION:

Accept the City Project No. ST-105 Street Pavement Rehabilitation Phase 17 (Vista Escondida Neighborhood Slurry and Striping Improvements) as complete, and direct the City Clerk to file a Notice of Completion attached hereto with the County of Riverside.

BACKGROUND:

On September 14, 2022, the City of Coachella acted to award a contract to Petrochem Materials Innovation, LLC (PMI) in the amount of $376,269.28 plus 20% contingency for the Street Pavement Rehabilitation Phase 17, City Project ST-105.

City Staff has, in order to maximize funds and be as efficient as possible, elected to “Piggy-Back” on the City of Los Angeles REAS Slurry Seal contract resulting in lower costs and streamlined operations. Additionally, the City elected to utilize and apply Rubber Emulsion Aggregate Slurry (REAS) rather than traditional Latex slurry for a longer lasting and more resilient product with a more streamlined application process, which minimized the impact on the local traffic and neighborhoods.

The Street Pavement Rehabilitation Phase 17 (Vista Escondida Neighborhood Slurry and Striping Improvements) improved the overall Pavement Management Index Rating of the local streets as well as provided rubberized crackfilling and a rubberized slurry seal coating to prevent and avoid road decay and increase the overall longevity of the existing asphalt.

DISCUSSION/ANALYSIS:

City Staff has inspected the Project and found the improvements to be in accordance with the project contract and applicable standards. Staff recommends the acceptance of this project and that the City Council authorizes the filing of a Notice of Completion. Upon acceptance by City Council, the Project will enter a one-year warranty period as prescribed by the project contract agreement.

Page 222 ends

Item 18.

FISCAL IMPACT:

The Project was executed using Measure A (Fund 117) and SB1 (Fund 109) funds, with an original contract amount $376,269.28 plus 20% for contingencies. The project was constructed under budget for a total amount of $369,152.46. No fiscal impact to the 2022/23 CIP Budget.

ATTACHMENTS:

1. Notice of Completion

Page 223 ends

Item 18.

To be recorded with County Recorder
within 10 days after completion and
Acceptance. No recording fee.

When Recorded, return to:

Andrea Carranza, Deputy City Clerk
City of Coachella
53990 Enterprise Way
Coachella, CA 92236 (For Recorders Use)
Notice of Completion
(California Civil Code Section 3093 - Public Works)
Notice is hereby given by the undersigned owner, a political subdivision of the State of California that a public work improvement described as Street Pavement Rehabilitation Phase 17, City Project ST-105 has been completed and was accepted by the undersigned awarding authority on the date hereof. The pavement rehabilitation improvements are located within City right-of-way on various areas located within the City of Coachella.

The contractor on such work was Petrochem Materials Innovation, LLC (PMI) and the surety on his bond is Liberty Mutual Insurance Company located at 790 The City Drive South, Suite 200 Orange, CA 92868.

The real property upon which said work was performed is in the City of Coachella, County of Riverside, and State of California.

The nature of the interest of the owner is in fee.

Date: December 14, 2022 City of Coachella
(Date of Acceptance) (Name of Political Subdivision)
Owner Address:
53990 Enterprise Way
Coachella, CA 92236
By: ________________________________
Steven A. Hernandez
Title: _________Mayor_________
State of California)
) ss
County of Riverside)
I hereby certify that I am the Deputy City Clerk of the governing board of the City of Coachella, the political subdivision which executed the foregoing notice and on whose behalf I make this verification; that I have read said notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct.

Executed at Coachella , California on (Date)
(City Where Signed)
________________________________
Andrea Carranza, Deputy City Clerk, City of Coachella County Counsel Form 1 (Rev. 5-64)

Page 224 ends

Item 18.

STAFF REPORT
12/14/2022
TO: Honorable Mayor and City Council Members
FROM: Nathan Statham, Finance Director
SUBJECT: Adopt Resolution No. 2022-100 receiving and filing the City of Coachella Development Impact Fees Annual Report 2022 pursuant to Government Code Sections 66000-66008.

STAFF RECOMMENDATION:

City Council adopt Resolution No. 2022-100 receiving and filing the City’s Development Impact Fee Annual Report pursuant to California Government Code Sections 66000-66008.

EXECUTIVE SUMMARY
Government Code Section 66006 requires each local agency that imposes development impact fees to prepare an annual report for these specific fees. The fees, when collected, must be segregated from the General Fund and accounted for separately from other impact fees. This is done by placing the fees into their own accounting and only expending the monies for the purposes for which the fees were collected. The attached report, for the fiscal year ending June 30, 2022, includes the beginning (prior year ending) and current year ending fund balances for each fund as well as any changes during the year. The report also provides the amount of fees collected, interest, other income, and allowable expenditures for each fund.

BACKGROUND:

The City imposes fees on developer projects for the purpose of mitigating the impacts caused by new development. The City's developer impact fees are collected to defray all or at least a portion of the cost of public facilities, recreation facilities, parks, infrastructure (streets, signals, drainage, etc.) and public safety facilities. The purpose for which many of these developer fees are imposed supports future impacts that are also consistent with several strategic results areas including: Land Use, Open Space; Parks and Recreation; Public Safety, Emergency Services and Transportation.

FISCAL IMPACT:

Receive and File. There is no fiscal impact as a result of this action.

ATTACHMENTS:

1. Resolution No. 2022-100,

2. Development Impact Fees Annual Report 2022

Page 225 ends

Item 19.

RESOLUTION NO. 2022-100

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COACHELLA RECEIVING AND FILING THE FISCAL YEAR 2021-22

ANNUAL REPORT ON THE COLLECTION AND USE OF MITIGATION
FEES FOR NEW DEVELOPMENT.

WHEREAS, the City of Coachella collects impact fees to mitigate the effects of increased demand for public facilities, transportation infrastructure, and parks; and WHEREAS, pursuant to the Mitigation Fee Act (Government Code Section 66000 et seq.), the City is required to annually report certain information regarding the collection of development impact fees; and
WHEREAS, the Report for Fiscal Year 2021-22, attached as "Exhibit A," identifies unexpended impact fee programs; and
WHEREAS, the Report has been made available.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF COACHELLA HEREBY RESOLVES AS FOLLOWS:

The City Council of the City of Coachella does hereby receive and file the City of Coachella Development Impact Fees Annual Report 2022.

PASSED, APPROVED and ADOPTED, this 14
th day of December 2022.
___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney

Page 226 ends

Item 19.

Resolution No. 2022-100

Page 2 ends

STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2022-100 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 14th day of December 2022, by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk

Page 227 ends

Item 19.

Park Land Impact Fee (Fund 120)
Description - Providing necessary Parkland and Open-Space to meet the needs of new residential construction. - Multi-Family Units - $2,567.83
Beginning Ending
Account Description Fund Balance FY 2021-2022 Fund Balance Revenues & Other Sources
Developer fees 1,077,925
Investment earnings (loss) (6,021)
Total Sources $ 1,071,904
Expenditures & Other Uses
Total Uses $ -
Total Available $ (1,325,881) $ 1,071,904 $ (253,977)
Current Year Expenditures
Cost
FY 2021-2022 DIF Funded % DIF Funded
Total $ - $ -
Total Facility Expenditures
Est. Facility
Cost % Complete DIF Funded % DIF Funded
Total $ - $ -
Fee - Single Family Units - $3,056.94
Public Facilities
1 This negative balance resulted from the purchase of park land to construct Rancho Las Flores Park. A formal interfund loan was not recorded, but an implicit interfund loan exists between the General Fund and Fund 120 due to the negative cash balance in 120 that is covered by the General Fund. This implicit interfund loan decreases as additional fees are collected.

City of Coachella Development Impact Fees Annual Report 2022 1 | 11

Page 228 ends

Item 19.

City of Coachella Development Impact Fees Annual Report 2022 Library Facilities Impact Fee (Fund 121)
Fees - Single Family Units - $577.88
- Multi-Family Units - $485.42
Beginning Ending
Account Description Fund Balance FY 2021-2022 Fund Balance Revenues & Other Sources
Developer fees 112,563
Investment earnings (loss) (1,320)
Total Sources $ 111,243
Expenditures & Other Uses
Interest expense1 3,643
Other Professional/Contract Svcs 4,845
Total Uses $ 8,488
Total Available $ (11,960,354) $ 102,755 $ (11,857,599) Current Year Expenditures
Cost
FY 2021-2022 DIF Funded % DIF Funded
Total $ - $ -
Total Facility Expenditures
Est. Facility
Cost % Complete DIF Funded % DIF Funded
Total $ - $ -
Public Facilities
Note: On September 13, 2016 the City issued Lease Revenue Bonds, Series 2016 in the amount of $12,150,000 payable over 30 years for the construction of a new library. As of June 30, 2022, the outstanding balance was $10,435,000. These bonds are reflected as a long-term liability of this fund. 1 As of June 30, 2022, outstanding interfund loans of $1,544,509 were owed to the General Fund. The interfund loans will be repaid when impact fee revenues become available, with interest set at the Local Agency Investment Fund (LAIF) rate of return.

Description - provide library access to books, internet, and other reading and learning materials to a growing residential population.
2 | 11

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Item 19.

City of Coachella Development Impact Fees Annual Report 2022 Bus Shelter Impact Fee (Fund 123)
Description - To provide sufficient bus shelters at designated bus stops to accommodate transit expansion.

Fee - Residential - $85/unit
- Hotel/Motel - $85/Rm
- Office - $99/1,000sq.ft.
- Retail - $85/1,000sq.ft.
- Restaurant/Gaming - $106/1,000sq.ft.
- Gasoline - $118/1,000sq.ft.
- Open Uses - $126/Acre
Beginning Ending
Account Description Fund Balance FY 2021-2022 Fund Balance Revenues & Other Sources
Investment earnings (loss) (7,967)
Total Sources $ (7,967)
Transfers out-CIP fund 237,729
Total Uses $ 237,729
Total Available $ 245,696 $ (245,696) $ -
Current Year Expenditures
Costs
FY 2021-2022 DIF Funded % DIF Funded
Pueblo Viejo Transportation Hub (ST-130) 1,076,747 237,729 22% Total $ 1,076,747 $ 237,729
Current Year Expenditures
Est. Facility
Cost % Complete DIF Funded % DIF Funded
Pueblo Viejo Trans Hub (ST-130) 3,996,500 49% 237,729 6% Total $ 3,996,500 $ 237,729
Public Facilities
Note: The Bus Shelter Fee has not been charged to developers since Fiscal Year 2013 and is no longer considered a DIF fee of the City. Bus shelter facilities were considered in the Street and Transportation Nexus study. Remaining funds have been appropriated for the Pueblo Viejo villas transportation hub in downtown Coachella. This fund will no longer be utilized.
3 | 11

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Item 19.

City of Coachella Development Impact Fees Annual Report 2022 Park Improvement Impact Fee (Fund 126)
Description - provide sufficient park facilities and equipment for additional residents.

Fees - Single Family Residential - $6,480.35/unit
- Multi-Family Residential - $5,443.49/unit
Beginning Ending
Account Description Fund Balance FY 2021-2022 Fund Balance Revenues & Other Sources
Developer fees 1,071,069
Investment earnings (loss) (1,195)
Total Sources $ 1,069,875
Expenditures & Other Uses
Interest expense1 2,537
Total Uses $ 2,537
Total Available 2 $ (604,044) $ 1,067,337 $ 463,293
Current Year Expenditures
Costs
FY 2021-2022 DIF Funded % DIF Funded
Total $ - $ -
Total Facility Expenditures
Est. Facility
Cost % Complete DIF Funded % DIF Funded
Total $ - $ -
Public Facilities
1 As of June 30, 2021, the Park Improvement Impact Fee fund had an outstanding interfund loan of $67,631 due to the General Fund, this amount has been paid.
2 Beginning fund balance does not agree with prior years report ending balance of -$485,913 due to adjustments.

The City agreed to reimburse Park Fees to a developer as part of a settlement agreement in 2012 for the Vista Escondida development. Residential units were completed in fiscal year 2021 leading to these adjustments, causing a reduction to the beginning fund balance in the amount of $118,131. 4 | 11

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Item 19.

City of Coachella Development Impact Fees Annual Report 2022 Street & Transportation Impact Fee (Fund 127)
Fees - Residential Non-Residential Construction
Single Family Residential - $3,357.48 Commercial - $4.62/sq.ft.

Multi-Family Residential - $1,738.69 Office - $5.46/sq.ft.

Industrial - $3.75/sq.ft.

Beginning Ending
Account Description Fund Balance FY 2021-2022 Fund Balance Revenues & Other Sources
Developer fees 675,654
Transfer in
Investment earnings (loss) (10,727)
Total Sources $ 664,927
Expenditures & Other Uses
Right-of-way acquisition 1,845,000
Transfers out - CIP fund 110,000
Total Uses $ 1,955,000
Total Available $ (296,916) $ (1,290,073) $ (1,586,989) Current Year Expenditures
Costs
FY 2021-2022 DIF Funded % DIF Funded
Ave 50 Bridge/Whitewater (ST-69) 752,264 - 0.00%
Avenue 50 Interchange (ST-81) 1,854,240 1,845,000 99.50% 50 Widening Project (ST-93) 87,338 - 0.00%
Ave 50 Extension (ST-98) 896,811 110,000 12.27%
Ave 48 Widening (ST-131) 28,975 - 0.00%
Total $ 3,619,627 $ 1,955,000
Total Facility Expenditures
Est. Facility
Cost % Complete DIF Funded % DIF Funded
Ave 50 Bridge/Whitewater (ST-69) 52,365,000 2% 37,101 0.07% Avenue 50 Interchange (ST-81) 54,928,767 3% 14,735 0%
50 Widening Project (ST-93) 3,693,750 18% 96,608 3%
Ave 50 Extension (ST-98) 32,765,773 7% 582,141 2%
Ave 48 Widening (ST-131) 1,733,000 2% - 0%
Total $ 145,486,290 $ 730,585
Description - To provide for street improvements based on trip demand placed on the road system by new development. This fee includes streets, bridges, interchanges, and grade separations.

Public Facilities
5 | 11

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Item 19.

City of Coachella Development Impact Fees Annual Report 2022 Police Facilities Impact Fee (Fund 128)
Fees - Residential Non-Residential
Commercial - $23.22/1,000sq.ft.

Office - $30.57/1,000sq.ft.

Industrial - $12.10/1,000sq.ft.

Beginning Ending
Account Description Fund Balance FY 2021-2022 Fund Balance Revenues & Other Sources
Developer fees 60,569
Investment earnings (loss) (21,512)
Total Sources $ 39,057
Expenditures & Other Uses
Total Uses $ -
Total Available $ 673,702 $ 39,057 $ 712,759
Current Year Expenditures
Costs
FY 2020-2021 DIF Funded % DIF Funded
Total $ - $ -
Total Facility Expenditures
Est. Facility
Cost % Complete DIF Funded % DIF Funded
Total $ - $ -
Description - To provide police facilities and service equipment for increased police needs from expected community growth.

Multi-Family - $257.49
Public Facilities
Single Family - $306.54/unit
6 | 11

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Item 19.

City of Coachella Development Impact Fees Annual Report 2022 General Government Facilities Impact Fee (Fund 129)
Description - To provide general government facilities to serve a growing City population.

Fees - Residential Non-Residential
Commercial - $178.54/1,000sq.f.t
Office - $235.13/1,000sq.ft.

Industrial - $93.04/1,000sq.ft.

Beginning Ending
Account Description Fund Balance FY 2021-2022 Fund Balance Revenues & Other Sources
Developer fees 465,864
Investment earnings (loss) (3,831)
Total Sources $ 462,033
Expenditures & Other Uses
Interest expense1 50,415
Debt service2 71,570
Total Uses $ 121,986
Total Available $ (4,408,107) $ 340,047 $ (4,068,060)
Current Year Expenditures
Cost
FY 2021-2022 DIF Funded % DIF Funded
Total $ - $ -
Total Facility Expenditures
Est. Facility
Costs % Complete DIF Funded % DIF Funded
Total $ - $ -
Single Family - $2,357.61/unit
1 As of June 30, 2022, outstanding interfund loans of $4,068,060 were owed to the General Fund. The interfund loans will be repaid when impact fee revenues become available, with interest set at the Local Agency Investment Fund (LAIF) rate of return.
2 The General Government Facilities Impact Fee Fund has an outstanding note payable for the purchase of the Civic Center Facility. As of June 30, 2021 the balance of the note is $834,613. The note requires monthly payments of $8,876.26 (Principal and Interest). The note has an annual interest rate of 4%.

Public Facilities
Multi-Family - $1,980.39/unit
7 | 11

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Item 19.

City of Coachella Development Impact Fees Annual Report 2022 Fire Facilities Impact Fee (Fund 130)
Description - To provide fire protection and medical services facilities and equipment.

Fees - Residential Non- Residential
Single Family - $1,750.03/unit Commercial - $381.04/1,000sq.ft.

Multi-Family - $1,470.02/unit Office - $501.80/1,000sq.ft.

Industrial - $198.57sq.ft.

Beginning Ending
Account Description Fund Balance FY 2021-2022 Fund Balance Revenues & Other Sources
Developer fees 355,038
Investment Earnings (Loss) (55,255)
Total Sources $ 299,783
Expenditures & Other Uses
Transfers out - CIP project fund 26,030
Total Uses $ 26,030
Total Available 1
$ 1,645,251 $ 273,753 $ 1,919,004
Current Year Expenditures
Costs
FY 2021-2022 DIF Funded % DIF Funded
Fire Facilities Expansion (F7) 26,030 26,030 100%
Total $ 26,030 $ 26,030
Total Facility Expenditures
Est. Facility
Cost % Complete DIF Funded % DIF Funded
Fire Facilities Expansion (F7) 7,668,715 10% 103,015 1% Total $ 7,668,715 $ 103,015
Public Facilities
1 Beginning fund balance does not agree with prior years report ending balance due to adjustments. The City made adjustments to previously recorded permits. The previously entered permists were improperly coded and were later modified causing a reduction in the beginning fund balance of $138,586. 8 | 11

Page 235 ends

Item 19.

City of Coachella Development Impact Fees Annual Report 2022 Art in Public Places Impact Fee (Fund 131)
Fees -
1) One half of one percent for new commercial or industrial construction 2) One half of one percent for remodel or reconstruction of existing commercial or industrial property 3) One quarter of one percent for new residential subdivisions of two or more units Beginning Ending
Account Description Fund Balance FY 2021-2022 Fund Balance Revenues & Other Sources
Developer fees 108,184
Investment earnings (loss) (6,875)
Total Sources $ 101,309
Expenditures & Other Uses
Art works - murals 63,888
Total Uses $ 63,888
Total Available $ 222,112 $ 37,421 $ 259,533
Current Year Expenditures
Costs
FY 2021-2022 DIF Funded % Funded with fee
Mural-Dolores Huerta 17,070 17,070 100%
Mural-Vietnam War 23,315 23,315 100%
Mural-Empowerment of Women 4,875 4,875 100%
Mural-Swan 5,875 5,875 100%
Misc-Other Art 12,753 12,753 100%
Total $ 63,888
Total Facility Expenditures
Est. Facility
Cost % Complete DIF Funded % Funded with fee
Mural-Dolores Huerta 17,070 100% 17,070 100%
Mural-Vietnam War 23,315 100% 23,315 100%
Mural-Empowerment of Women 4,875 100% 4,875 100%
Mural-Swan 5,875 100% 5,875 100%
Misc-Other Art 12,753 100% 12,753 100%
Total $ 63,888 $ 63,888
Description - To provide continued access to public art in the community as the community grows. 4) One quarter of one percent for new individual single family units constructed in an existing subdivision with a building permit over $100,000 for that portion of the building permit valuation in excess of $100,000 Public Facilities
9 | 11

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Item 19.

City of Coachella Development Impact Fees Annual Report 2022 Water Connection Fee (177)
Beginning Ending
Account Description Capital Fund Balance FY 2021-2022 Fund Balance Revenues & Other Sources
Developer Fees 852,882
Investment Earnings (Loss) (260,115)
Total Sources $ 592,768
Expenditures & Other Uses
-
Total Uses $ -
Total Available $ 8,279,602 $ 592,768 $ 8,872,370
Current Year Expenditures
Costs
FY 2021-2022 DIF Funded % DIF Funded
Total $ - $ -
Total Facility Expenditures
Est. Facility
Cost % Complete DIF Funded % DIF Funded
Total Anticipated Future Projects $ - $ -
Description - provide adequate water facilities to meet the demands of a growing residential and business population.

Fee - The Water System Backup Facilities Charges (Connection Fee) is $3,948.17 per equivalent dwelling unit (EDU). The determination of EDUs is based on the number and size of water connections required.

Public Facilities
10 | 11

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Item 19.

City of Coachella Development Impact Fees Annual Report 2022 Sanitary District Connection Fee (360)
Beginning Ending
Account Description Fund Balance FY 2021-2022 Fund Balance Revenues & Other Sources
Developer fees 1,024,950
Investment earnings (loss) (160,261)
Total Sources $ 864,689
Expenditures & Other Uses
Debt service1 1,505,256
Transfers out-Water 2,125,621
Total Uses $ 3,630,877
Total Available $ 4,680,361 $ (2,766,187) $ 1,914,173
Current Year Expenditures
Costs
FY 2021-2022 DIF Funded % DIF Funded
S-19 Capacity Improv-Ave 50 Coronado
to Harrison 7,785 779 10%
S-24 48th & Harrrison sewer
improvements 2,117,836 2,117,836 100%
Total $ 2,125,621.00 $ 2,118,615.00
Total Facility Expenditures
Est. Facility
Costs % Complete DIF Funded % DIF Funded
S-19 Capacity Improv-Ave 50 Coronado
to Harrison 331,000 2% 779 0.24%
S-24 48th & Harrrison sewer
improvements 2,287,165 93% 2,117,836 92.60%
Total $ 2,618,165 $ 2,118,615
Fees - Equivalent Dwelling Units (EDU) are used to provide a common evaluation factor for all development types. One EDU is equal to one single family residential unit. Commercial developments are converted to "equivalent" residential units to facilitate the analysis. Residential development includes all detached homes, apartments units, vacation homes, or mobile homes. The Water System Backup Facilities Charges (Connection Fee) for residential units is $4,141.56 per EDU. EDUs are determined based on the number and type of included fixtures.

Description - to provide adequate sanitation facilities to meet the demands of a growing residential and business population.
1 On September 26, 2005 the Sanitary District entered into a loan agreement with the State of California Water Resources Control Board (“SWRCB”) for $23,658,615. The interest rate on this loan is 2.3%. The outstanding balance for the SWRCB loan at June 30, 2022 was in the amount of $7,033,604.

Public Facilities
11 | 11

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Item 19.

STAFF REPORT
12/14/2022
TO: Honorable Mayor and City Council Members
FROM: Andrea J. Carranza, Deputy City Clerk
SUBJECT: Mayor's Appointments to Various Council Subcommittees, Coachella Valley Association of Government (CVAG) Committees, Other Agencies, etc.

STAFF RECOMMENDATION:

Appoint the members of Council to the various intergovernmental organizations, associations and City subcommittees.

BACKGROUND:

The City Council Members represent the City on various intergovernmental agencies and associations that consider policy and legislation, which directly impacts the City. In addition, Council Members serve on City subcommittees (ad hoc and standing) and as liaisons to several entities. In compliance with the requirements of the Maddy Act, Government Code 54972, the attached local appointments list shows all boards, commissions, and committees which are appointed by the legislative body of the local agency and the dates of their terms of office.

Also, attached is a completed Fair Political Practices Commission (FPPC) form 806, which has been posted to the City’s website. This form is required pursuant to FPPC Regulation 18705.5.

Each agency must post on its website Form 806, which lists all the paid appointed positions to which an official will vote to appoint themselves. This form must be posted prior to a vote (or consent item) to appoint a governing board member if the appointee will participate in the decision and the appointment results in additional income of $250 or more in a 12-month period.

The Mayor will be identifying Council appointments to these Committees.

FISCAL IMPACT:

There is no fiscal impact to the General Fund.

Attachments: Appointments List
FPPC Form 806

Page 239 ends

Item 20.

Agency Report of:

Public Official Appointments

1. Agency Name
City of Coachella
Division, Department, or Region (If Applicable)
City Council
Designated Agency ontact (Name, Title)
Andrea J. Carranza, Deputy City Clerk
Area Code/Phone Number
760-398-3502

2. Appointments
Agency Boards and
Commissions
Coachella Valley
Association of
Governments (CVAG)
Executive Committee
Coachella Valley
Association of
Governments (CVAG)
Transportation Committee
Coachella Valley
Association of
Governments (CVAG)
Homelessness
Committee
Coachella Valley
Association of
Governments (CVAG)
Energy Environmental
Resource Committee

3. Verification
E-mail
[email protected]
Name of Appointed Person
Steven A. Hernandez
•Name (Last, First)
Josie Gonzalez
Alternate, if any (Last, Arst)
Steven Hernandez
•Name (Last, First)
Neftali Galarza
Alternate, if any (Last, First)
Josie Gonzalez
•Name {Last, Rrst}
Alternate, if any
Denise Delgado
(Last, Rrst)
Neftali Galarza
•Name (Last, First)
Josie Gonzalez
Alternate, if any (Last. Arst)
•
•
•
•
•
•
•
•
A Public Document
California 806
Form
For Official Use Only

Page 1 of 3 ends

Date Posted:
09/14/2021
(Month, Day, Yeary
Appt Date and Per Meeting/Annual Salary/Stipend Length of Term • Per Meeting: $
125
~/~_±Q__ Af){1Date
• Estimated Annual:
1 Year 181 $0-$1 '000 0 $2.001-$3,ooo
Length of Term
0$1 ,001-$2,000 0 Other
• Per Meeting: $
100
__g_t 09-/ _1Q_ Af){1Date
• Estimated Annual:
1 Year l&J $0-$1 , 000 0 $2,001-$3,ooo
Length of Term
0 $1 ,001 -$2,000 0 Other
~~_±Q__ • Per Meeting: $
100
Appl Date
• Estimated Annual:
1 Year l&J $0-$1 ,000 0 $2,001-$3,ooo Length of Tenn
0$1,001 -$2,000 0 Other
• Per Meeting: $
100
~t~_±Q__ Ap,XDBte
• Estimated Annual:
1 Year I&) $0-$1,000 0 $2,001-$3,ooo
Length of Term
0 $1 ,001 -$2,000 0 Other
I have read and understand FPPC Regulation 18705. 5. I have verified that the appointment and information identified above is true to the best of my information and belief.

Andrea J. Carranza Deputy City Clerk 09/14/2021
Print Name Title (Month, Day, Year)
Comment-------------------------------------------
FPPC Form 806 (5112)
FPPC Toll-Free Helpline: 866IASK-FPPC (8661275-3772)

Page 240 ends

Item 20.

Agency Report of:

Public Official Appointments
Continuation Sheet

1. Agency Name
City of Coachella

2. Appointments
Agency Boards and
Commissions
Coachella Valley
Association of
Governments (CVAG)
Public Safety Committee
Coachella Valley
Conservation
Commission (CVCC)
Sunline Transit Agency
1) Board
2) Finance Committee
3) Taxi Committee
4) Chairman Executive
Committee ($50x1)
Coachella Valley
Mosquito & Vector
Control District Board
Riverside County
Transportation
Commission (RCTC)
Coachella/Indio
Transfer Station Joint
Powers Authority
Name of Appointed Person
•Name Megan Beaman Jacinto
(Last, First)
N/A
Alternate, if any (Last, Arst)
Steven Hernandez
•Name (Last, Arst)
Josie Gonzalez
Alternate, if any (Last, Arst)
•Name Megan Beaman Jacinto
(Last, Arst)
Steven A. Hernandez
Alternate, if any (Last, Rrst)
•Name
Denise Delgado
(Last, First)
N/A
Alternate, if any (Last. Arst)
Steven A. Hernandez
•Name (Last, Arst)
Alternate, if any
Denise Delgado
(Last, First)
Naftali Galarza
•Name (Last, First)
Alternate, if any
Megan Beaman Jacinto
(Last, First)
Appt Date and
Length of Term
• ~~~ ApptDate
• 1 Year
Length of Term
• _g_1~~ ApptDate
• 1 Year
Length of Term
• _E_t~t~ App/Date
• 1 Year
Length of Term
• _E_t~~ App/ Date
• 1 Year
Length of Term
• ~~~ ApptDate
• 1 Year
Length of Term
California 806
Form
A Public Document
Page _2_ of _3_
Date Posted: -..,.,.0.,...9....,. 1,_
14=/-20....,.2
,-
1 .....-- (Month, Dar. Year)
Per Meeting/Annual Salary/Stipend
• Per Meeting: $ 100
• Estimated Annual:
181 $0-$1 '000 D $2,001-$3,ooo
D $1 ,001-$2,000 D Other
• Per Meeting: $ 100
• Estimated Annual:
181 $0-$1 ,000 D $2,001-$3,ooo
D $1 ,001 -$2,000 D Other
• Per Meeting: $ 25
• Estimated Annual:
181 $0-$1 ,000 D $2,001-$3,ooo
D $1 ,001-$2,000 D Other
• Per Meeting: $ 100
• Estimated Annual:
181 $0-$1 '000 D $2,001-$3,ooo
D $1 ,001 -$2,000 D Other
• Per Meeting: $ 120
• Estimated Annual:
181 $0-$1 , 000 D $2,001-$3,ooo
D $1 ,001-$2.000 D Other
50 _E_t~/~ • Per Meeting: $ •
•
ApptDate
• Estimated Annual:
1 Year 181 $0-$1 , 000 D $2.001 -$3,ooo
Lengh of Term D $1 ,001-$2,000 D Other
FPPC Form 806 (5/12)
FPPC Toll-Free Helpline: 866/ASK-FPPC (866/275-3772)

Page 241 ends

Item 20.

Agency Report of:

Public Official Appointments
Continuation Sheet

1. Agency Name
City of Coachella

2. Appointments
Agency Boards and
Commissions
Coachella Valley
Mountains Conservancy
Southern California
Association of
Governments
Name of Appointed Person
•Name
Megan Beaman Jacinto
(l..ast, Rrst)
Naftali Galarza
Alternate, if any (Last, First)
•Name
Megan Beaman Jacinto
(Last, First)
Alternate, if any (Last, Frrst)
•Name (Last, First)
Alternate, if any (Last, First)
•Name (Last, Rrsl)
Alternate, if any (Last, First)
•Name (Last, flrst)
Alternate, if any (Last, First)
•Name (Last, flrst)
Alternate, if any (Last, flrsl)
Appt Date and
Length of Term
• ___g_,~~ App/Dalo
• 2 Years
Lef'qh of Tenn
• __E_! Ap,:tDal
_Q~ _ _I
e
~
• 1 Year
Leng/I of Term
• __ ! __ ! __
Ap,:tDa/e
• Length of Term
• __ ! __ ! __
Ap,:tO.le
• Length of Term
• __ ! __ ! __
Ap,:t Dole
• Length of Term
California 806
Form
A Public Document
Page _3_ of _3_
Date Posted: _.,,.o,..9....,,/1,....4.,,./2_0..,.2,....1 __ (Month, Day, Year) Per Meeting/Annual Salary/Stipend
• Per Meeting: $ 75
• Estimated Annual:

I&) $0-$1,000 0 $2,001 -$3,ooo
0 $1 .001-$2.000 0 Other
• Per Meeting: $ 120
• Estimated Annual:
0$0-$1 ,000 0 $2,001-$3,ooo
I&) $1 ,001 -$2,000 0 Other
• Per Meeting: $
• Estimated Annual:
0 $0-$1 ,000 0 $2,001 -$3,ooo
I&) $1,001-$2,000 0 Other
• Per Meeting: $
• Estimated Annual:
0$0-$1,000 0 $2,001-$3,ooo
0$1 ,001-$2,000 0 Other
• Per Meeting: $
• Estimated Annual:
0$0-$1,000 0 $2,001-$3,ooo
0 $1 ,001 -$2.000 0 Other
• __ ! __ ! __ • Per Meeting: $
•
Appl Dole
• Estimated Annual:
0$0-$1 ,000 0 $2,001-$3,ooo
Length of Term
0 $1 ,001-$2.000 0 Other
FPPC Form 806 (6/13)
FPPC Toll-Free Helpline: 866/ASK-FPPC (866/275-3772)

Page 242 ends

Item 20.

CITY OF COACHELLA

ELECTED/APPOINTED OFFICIALS, BOARDS, COMMITTEES AND COMMISSIONS

LOCAL APPOINTMENTS LIST
CALENDAR YEAR 2023 - DRAFT

ELECTED OFFICIALS
City Council Meetings are held on the second and fourth Wednesday of each month in the Council Chamber of City Hall, beginning at 6:00 p.m.

ELECTED OFFICIALS TERM EXPIRES
Mayor Steven Hernandez November 2024
Councilmember Denise Delgado November 2024
Councilmember Neftali Galarza November 2024
Councilmember Frank Figueroa November 2026
Councilmember Stephanie Virgen November 2026
City Clerk Angela M. Zepeda November 2024
City Treasurer Arturo Aviles November 2024

APPOINTED OFFICIALS
City Manager Gabriel D. Martin, PhD
City Attorney Carlos Campos
In compliance with the requirements of the Maddy Act, Government Code 54972, the following local appointments list shows all boards, commissions, and committees which are appointed by the legislative body of the local agency and the dates of their terms of office.

COACHELLA PLANNING COMMISSION – (Meets on the first and third Wednesday of each month at 6:00 p.m. at the Coachella Civic Center located at 53-990 Enterprise Way, Coachella.) The City Planning Commission shall consist of five regular members and one alternate member. Members of commissions shall be appointed for four-year terms or less. The term of each commission member shall continue for the term of the nominating council member and automatically terminate when the council member’s term ends. If a council member is reelected, that council member is entitled to make all new nominations or may choose to re-nominate the council member’s previous nominee.

APPOINTEE NOMINATED BY
(MEMBER OF COUNCIL)

ORIGINAL

APPOINTMENT

TERM EXPIRES
Frank Figueroa Councilmember Delgado February 10, 2021 November 2024 Ruben Gonzalez Councilmember Galarza June 26, 2019 November 2024 Miguel Leal (Promoted from Alternate
position on 12/08/2021)
June 26, 2019 November 2022
Miguel Navarrete Mayor Pro Tem Gonzalez June 26, 2019 November 2022 Stephanie Virgen Mayor Hernandez June 26, 2019 November 2022 Ventura Gutierrez (Alternate) Filled vacancy February 23, 2022 November 2022

Page 243 ends

Item 20.

City of Coachella Page 2
Committee Membership – 2023 - DRAFT

OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY (HEALTH AND SAFETY CODE SECTION 34179-34181): – (Meetings held as needed.) The Oversight Board was created pursuant to California State law that dissolved the Coachella Redevelopment Agency, along with all 400 redevelopment agencies in California, on February 1, 2012. That law, known as AB X1 26, required the City of Coachella, as the successor agency to the Coachella Redevelopment Agency, to create a new Oversight Board to oversee certain fiscal management of former Agency funds and assets.

Oversight Boards direct the staff of the Successor Agency, have fiduciary responsibilities to holders of enforceable obligations, approves actions of the Successor Agency and establishes the Recognized Payment Obligation Payment Schedule. It takes a majority of the Oversight Board to constitute a quorum and to vote to take action.

The California Redevelopment Dissolution Laws mandated the dissolution of the 25 existing Oversight Boards within the County of Riverside and the creation of a single Consolidated Oversight Board overseeing all 25 successor agencies within the County commencing on July 1, 2018.

QUALIFICATIONS APPOINTEE ORIGINAL

APPOINTMENT

TERM EXPIRES
Authority to represent the Successor Agency
before the Countywide Oversight Board, the
Riverside County Auditor-Controller, the State
Controller, the California Department of
Finance, or any other public body with regards to
the Successor Agency business with the
Countywide Oversight Board.

Gabriel Martin
City Manager
December 8, 2021 Open
COACHELLA PARKS AND RECREATION COMMISSION – (Meets on the third Tuesday of each month at 4:30 p.m. in the upstairs conference room at the Coachella Corporate Yard located at 53-462 Enterprise Way, Coachella.)
The Coachella Parks and Recreation Commission shall consist of five regular members and one alternate member.

Members of commissions shall be appointed for four-year terms or less. The term of each commission member shall continue for the term of the nominating council member and automatically terminate when the council member’s term ends. If a council member is reelected, that council member is entitled to make all new nominations or may choose to re-nominate the council member’s previous nominee.

APPOINTEE NOMINATED BY
(MEMBER OF COUNCIL)

ORIGINAL

APPOINTMENT

TERM EXPIRES
Rosalio Avila Mayor Pro Tem Gonzalez May 26, 2021 November 2022 J. Carlos Ayala Councilmember Galarza June 26, 2019 November 2024 Erza Cadena Councilmember Delgado May 26, 2021 November 2024 Lesly Figueroa Councilmember Beaman Jacinto May 26, 2021 November 2022 Karina Rodriguez Mayor Hernandez June 21, 2016 November 2022 Javier Figueroa Alternate June 26, 2019 November 2024

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City of Coachella Page 3
Committee Membership – 2023 - DRAFT
CULTURE AND ARTS COMMISSION – (Meeting dates and times for this new Commission have not yet been established. Meetings will be held at the Coachella Civic Center located at 53-990 Enterprise Way, Coachella.) The Culture and Arts Commission shall consist of five regular members. Members of commissions shall be appointed for four-year terms or less. The term of each commission member shall continue for the term of the nominating council member and automatically terminate when the council member’s term ends. If a council member is reelected, that council member is entitled to make all new nominations or may choose to re-nominate the council member’s previous nominee.

APPOINTEE NOMINATED BY
(MEMBER OF COUNCIL)

ORIGINAL

APPOINTMENT

TERM EXPIRES
Yurema Arvizu Councilmember Delgado May 26, 2021 November 2024 Keila Cupil Mayor Pro Tem Gonzalez May 26, 2021 November 2022 Andrew Gallegos Mayor Hernandez May 26, 2021 November 2022 Armando Lerma Councilmember Beaman Jacinto May 26, 2021 November 2022 Jonathan Rivera Councilmember Galarza May 26, 2021 November 2024

COUNCIL SUB-COMMITTEES
Building/Code Enforcement/Public Safety Sub-Committee – (Meetings called as needed) Denise Delgado, Councilmember
Megan Beaman Jacinto, Councilmember
City Manager
Development Services Director
City Engineer
Police Chief
Battalion Chief
Finance Director
Permit Technician (Support Staff)
Economic Development/Planning Sub-Committee – (Meetings held on the 1st Thursday of each month at 5:00 p.m.)
Steven Hernandez, Mayor – Chair
Denise Delgado, Councilmember
City Manager
Development Services Director
Economic Development Manager
Finance Director
Deputy City Clerk (Support Staff)
Senior Citizens Advisory Sub-Committee – (Meetings called as needed, if held, on the 3 rd Wednesday
of the month at 1:00 p.m.)
Josie Gonzalez, Mayor Pro Tem
Neftali Galarza, Councilmember

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City of Coachella Page 4
Committee Membership – 2023 - DRAFT
Public Works Director
Senior Center Coordinator (Support Staff)
Engineering/Public Works/Water-Sewer Sub-Committee – (Meetings called as needed.) Steven Hernandez, Mayor
Denise Delgado, Councilmember
City Manager
Development Services Director
Economic Development Manager
Finance Director
Utilities Department Assistant (Support Staff)
Sister City Sub-Committee – (Meetings called as needed.) Steven Hernandez, Mayor
Josie Gonzalez, Mayor Pro Tem
City Manager
Economic Development Manager
COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS – Dark during the months of March, July, August, October and December*
Executive Committee – (Meetings held on last Monday* at 4:30 p.m.) Steven Hernandez, Mayor, Member
Josie Gonzalez, Mayor Pro Tem, Alternate
City Manager, Staff
CVAG COMMITTEES – (Continued)
Transportation Committee – (Meetings held on 1
st Monday* at 10:00 a.m.)
Steven Hernandez, Mayor, Member
Neftali Galarza, Councilmember, Alternate
City Engineer, Staff
Homelessness Committee – (Meetings held on 3rd Wednesday* at 10:00 a.m.) Josie Gonzalez, Mayor Pro Tem, Member
Denise Delgado, Councilmember, Alternate
Economic Development Manager, Staff
Development Services Director, Staff, Alternate
Energy/Environmental Resources – (Meetings held on 2nd Thursday of each month at 12:00 noon) Neftali Galarza, Councilmember, Member
Josie Gonzalez, Mayor Pro Tem, Alternate
Assistant to the City Manager, Staff

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City of Coachella Page 5
Committee Membership – 2023 - DRAFT
Public Safety – (Meetings held on 2nd Monday* at 9:00 a.m.) Megan Beaman Jacinto, Councilmember, Member
City Manager, Staff
Police Chief
Battalion Chief
Technical Planning Sub-Committee – (Meetings held on 3rd Tuesday* at 11:00 a.m.) Development Services Director, Staff
Senior Planner, Staff, Alternate
Transportation Technical Advisory Sub-Committee – (Meetings held on 4th Monday* at 10:00 a.m.) City Engineer, Staff
Public Works Director, Staff, Alternate
Solid Waste and Recycling Technical Working Group – (Meetings are held quarterly on 2nd Monday at 3:00 p.m.)
Public Works Director, Staff
Environmental/Regulatory Program Manager, Staff, Alternate JPA/ Coachella Valley Conservation Commission (CVCC) – (Meetings held on 2nd Thursday of each month at 11:00 a.m.) Dark each March, August, October and December.

Steven Hernandez, Mayor, Member
Josie Gonzalez, Mayor Pro Tem, Alternate
SUNLINE TRANSIT AGENCY – (Meetings are held on 4th Wednesday of each month at noon in the Board Room, 32505 Harry Oliver Trail, Thousand Palms)
Denise Delgado, Councilmember, Member
Megan Beaman Jacinto, Councilmember, Alternate
COACHELLA VALLEY MOSQUITO & VECTOR CONTROL DISTRICT BOARD – (Meetings are held every 2nd Tuesday of each month at 6:00 p.m. at the District's Ben Laflin Administration Building, 43-420 Trader Place, Indio. Trustees are appointed for a fixed term of either two (2) or four (4) years, Denise Delgado, Councilmember (Term Expires January 2023) Public Works Director, Staff
PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION – (Meetings held on 3 rd Wednesday of each
month at 5:30 p.m. The City representative(s) may be council members, community members or staff.) Economic Development Director/Manager, Member (Term Expires June 30, 2024)

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Committee Membership – 2023 - DRAFT
RIVERSIDE COUNTY TRANSPORTATION COMMISSION – (Executive Meetings are held at 9:00 a.m. on the 2
nd Wednesday of each month; and the Budget and Implementation meetings are held at 9:30 a.m. on the 4th Monday of each month at the County of Riverside Administrative Center, 4080 Lemon Street, Riverside. Video teleconferencing is available from La Quinta City Hall.

Steven Hernandez, Mayor, Member – Executive
Denise Delgado, Councilmember, Member – Budget and Implementation City Engineer, Staff, TAC Member
Public Works Director, Staff, TAC Alternate
PUBLIC ENTITIES RISK MANAGEMENT AUTHORITY (PERMA) – (Meetings at the DoubleTree Resort 67-967 Vista Chino, Cathedral City. Held quarterly, 1st Thursday of last month of each quarter.) Human Resources Manager, Staff, Member
Finance Director, Staff, Alternate
ABANDONED VEHICLE AUTHORITY – (Meetings held quarterly. Date and location for next meeting are announced at each meeting. Locations hosted by different cities.) Finance Director, Member
Code Compliance Manager, Alternate
SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS – Three assignments: 1) Community, Economic and Human Development Committee (CEHD) – (Meetings are held from 10 a.m. – 12:00 noon, followed by the 2) Regional Council (RC) from 12:15 – 2:00 p.m.) on the first Thursday of each month; and 3) Legislative/Communications and Membership Committee (LCMC) meets from 8:30 a.m. – 10:00 a.m. on the 3rd Tuesday of each month in Los Angeles at 818 W. 7th Street, 12th Floor; contact number is 213-236-1800).

Megan Beaman Jacinto, Councilmember, Member
SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS – General Assembly – (Meetings are held At least once every year (usually in April or May).

Megan Beaman Jacinto, Voting Delegate
COACHELLA/INDIO WASTE TRANSFER STATION JOINT POWERS AUTHORITY – (Meetings held at as needed, at Coachella City Hall located at 1515 Sixth Street, Coachella.) Neftali Galarza, Councilmember, Board Member
Megan Beaman Jacinto, Councilmember, Board Member
Josie Gonzalez, Board Member, Alternate
Public Works Director, Staff
WASTE MANAGEMENT CONTRACT AMENDMENT - AD HOC COMMITTEE – (Held as needed.) Megan Beaman Jacinto, Councilmember
Steven Hernandez, Mayor

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City of Coachella Page 7
Committee Membership – 2023 - DRAFT
NPDES TASK FORCE – (Meetings held first Wednesday of each month at 10 a.m.) Environmental/Regulatory Program Manager, Member
Sanitary Superintendent, Member
CHAMBER OF COMMERCE LIAISON – (Meetings held as needed) Josie Gonzalez, Mayor Pro Tem
Neftali Galarza, Councilmember
Assistant to the City Manager, Staff
Executive Assistant, Staff
JOINT WATER POLICY ADVISORY COMMITTEE MEETING – (As needed at CVWD’S Coachella office, 85-995 Avenue 52, Coachella, Rummonds Training Room.)
Steven Hernandez, Mayor, Member
Megan Beaman Jacinto, Councilmember, Member
Josie Gonzalez, Mayor Pro Tem, Alternate Member
Utilities Manager, Staff
COACHELLA VALLEY ANIMAL CAMPUS COMMISSION – (Meetings held on 2nd Thursday, every three months (quarterly) at 9:30 a.m. at the Coachella Valley Animal Campus, 72-050 Pet Land Place, Thousand Palms, CA 92276
Denise Delgado, Councilmember, Member
City Manager, Staff
ENERGY CONSUMERS ADVISORY COMMITTEE – (Meetings held at 6:00 p.m. on the 1st Monday of each month (unless that date falls on a holiday, then it will be held the following Monday). Committee members are appointed for four-year staggered terms and must reside in the IID boundary area for the Coachella Valley.

Meetings shall be held, alternately, in the Imperial Irrigation District's William R. Condit Auditorium at 1285 Broadway, EI Centro; and in Imperial Irrigation District Board Room, 81- 600 Avenue 58, La Quinta.

Assistant to the City Manager, Member (Term Expires December 2022) City Engineer, Member (Term Expires December 2024)
Public Works Director, Staff
COACHELLA VALLEY ENERGY COMMISSION – (Meetings held at 4:00 p.m. on the second Thursday of each month. Meetings may be held at the IID Boardroom at its La Quinta Headquarters, 81-600 Avenue 58 La Quinta, or rotating at member agency locations. Commission members are appointed for one-year terms with no term limits, and must reside within the IID boundary area for the Coachella Valley. (New for 2021) Steven Hernandez, Mayor, Member (Term Expires December 2022)

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City of Coachella Page 8
Committee Membership – 2023 - DRAFT
COACHELLA VALLEY MOUNTAINS CONSERVANCY – (Meetings held at 3:00 p.m. on the 2nd Monday of January, March, May, July, September and November at Conference Room 115, 73-710 Fred Waring Drive, Palm Desert. Terms are for 2-years. Appointees must be either the Mayor or a Councilmember.) Megan Beaman Jacinto, Councilmember, Member (Term Expires December 2022 – 2-year term) Neftali Galarza, Councilmember, Alternate
Development Services Director, Staff, non-member
DILLON ROAD JOINT POWERS AUTHORITY – Board Members are represented by the City Coachella, Twenty-Nine Palms Band of Mission Indians, and Cabazon Band of Mission Indians. Each director and alternate shall serve for a term of two (2) years. At least one regular meeting shall be held each fiscal quarter on the 2nd Thursday of each month at 3:00 p.m. at rotating locations of the member agencies.

Steven Hernandez, as Member (Term Expires December 2022 – 2-year term) Josie Gonzalez, as Member (Term Expires December 2022 – 2-year term) Denise Delgado, as Alternate Member (Term Expires December 2022 – 2-year term)

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Item 20.

STAFF REPORT
12/14/2022
TO: Honorable Mayor and City Council Members
FROM: Gabriel Perez, Development Services Director
SUBJECT: Consideration to Fill Five Planning Commission Vacancies STAFF RECOMMENDATION:

Staff recommends that the Mayor and City Council solicit applications to fill five vacancies on the Planning Commission.

BACKGROUND:

The Coachella Planning Commission is made up of five members and one alternative member, who are appointed to 4-year terms that are staggered. Accordingly, every two years, three commissioners must be newly appointed. The Coachella Municipal Code 2.26.020 (B), states that each council member may nominate an individual to serve on each city commission and committee subject to appointment by the mayor, with approval by the city council, at open session of a regular or special city council meeting. If a council member fails to nominate an individual, the mayor may appoint someone with approval by the city council. The Coachella Municipal Code 2.26.020 (D), states that in an event of an interim vacancy, the council member who nominated the vacating member may nominate another individual, subject to appointment by the mayor with approval by the city council, for the unexpired term of the member replaced. There is no individual council member nomination for the Alternate Planning Commissioner.

The terms for Planning Commissioner Miguel Navarrete (Nominated by Mayor Pro Tem Gonzalez), Miguel Leal and Ventura Gutierrez expired November 2022 and they are currently serving as Commissioners until the City Council nominates and approves candidates to serve for the next Planning Commissioner 4-year term. Two other vacancies have occurred due to the recent election of Councilmembers Virgen and Figueroa to the City Council who previously serves as Planning Commissioners. The terms of those vacancies will need to be filled until November 2024.

DISCUSSION/ANALYSIS:

Accordingly, the City Council has the following options to approve a vacancy in the Planning Commission.

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Item 21.
1) Solicit applications to fill the 5 existing vacancies on the Planning Commission 2) Immediately appoint two (2) regular Planning Commission members and one (1) alternative to serve until November 2026. Appoint two (2) regular Planning Commission members to serve the remainder term to November 2024 vacated by Councilmembers Virgen and Figueroa.
3) Continue this item and provide staff direction.

Planning Commissioners Term Status Term action required Ruben Gonzalez June 26, 2019-November 2024 None required Vacancy (Currently served by
Miguel Navarrete)
Expired (June 26, 2019-
November 2022)
2022- November 2026
Vacancy (Vacated by Frank
Figueroa)
Expired (February 10, 2021-
November 2024)
Remainder term to
November 2024
Vacancy (Vacated by
Stephanie Virgen)
Expired (June 26, 2019-
November 2024)
Remainder term to
November 2024
Vacancy (Currently served by
Miguel Leal)
Expired 2022- November 2026
Vacancy (Currently served by
Ventura Gutierrez (Alternate)
Expired (February 23, 2022-
November 2022)
2022- November 2026
FISCAL IMPACT:

There are no direct fiscal impacts by appointment of Planning Commissioners on the adopted budget for Fiscal Year 2022/2023.

RECOMMENDED ALTERNATIVE(S):

There are no direct fiscal impacts by appointment of Planning Commissioners on the adopted budget for Fiscal Year 2021/2022.

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Item 21.

STAFF REPORT
12/14/2022
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., City Engineer
SUBJECT: Approve joint construction contract agreement with DR Horton in the amount of $511,369 plus 15% contingency for roadway widening between the eastern boundary of Mariposa Point and Van Buren Street which is a portion of the Avenue 50 from Calhoun Street to Cesar Chavez Street – City Project ST-93.

STAFF RECOMMENDATION:

Authorize the City Manager to execute a joint construction contract agreement with DR Horton in the amount of $511,369 plus 15% contingency ($588,074) for roadway widening between the eastern boundary of Mariposa Point and Van Buren Street which is a portion of the Avenue 50 from Calhoun Street to Cesar Chavez Street – City Project ST-93.

BACKGROUND:

On July 14, 2021 City Council authorized staff to enter into an amended reimbursement agreement with the Coachella Valley Association of Governments (CVAG) and established a total budget for the project. The total amended cost to complete improvements for this project is an amount of $9,250,000, currently there is a reimbursement agreement between CVAG and The City of Coachella to provide funding with the regional share of 75%(CVAG) for an amount $6,937,500 of the total cost. The Project is among the Top 10 projects listed in the 2015 Transportation Project Prioritization Study (TPPS).

The City is the lead agency for this proposed work. The project will widen the existing street and construct concrete curb and gutter on within areas where none exists between Calhoun Street and Cesar Chavez Street. The finished project will complete the planned widening of Avenue 50 to two traffic lanes in each direction, and include pedestrian, bicycle and drainage facilities. The city has completed the design phase of the project to 90% and is currently working to complete the Right-of-way acquisition phase of the project prior to going to construction.

DISCUSSION/ANALYSIS:

In cooperation with the Avenue 50 widening project, DR Horton has completed roadway improvements along the entire frontage of the Mariposa Point development which is being built at the southeast corner of Calhoun St and Avenue 50. DR Horton worked with the City and our

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Item 22.
design team to construct the Avenue 50 street improvements in conformance with our ultimate street widening plans. However, the street widening in front of Mariposa point will result in a vehicular bottle neck between their frontage and Van Buren Street. To remove this bottle neck and improve the safety of eastbound vehicles, it is recommended that The City widen the asphalt section east of Mariposa Point. Staff has worked with the DR Horton to produce plans and estimates for this additional off site work.

The work will include removing the existing single east bound lane and replacing it with two east bound lanes and an asphalt shoulder area. The entire widening will occur within existing right-ofway and will serve to improve public safety by removing the need to merge two east bound lanes into one east bound lane. Additional improvements for future curb gutter, sidewalk and landscaping would still be performed by others under separate contracts. Utilizing DR Horton and exiting on site contractors allows the City to be proactive in addressing a potential public safety issue ahead of time. The City seeks to complete this small portion of the ST-93 project now to improve vehicular operations on an interim basis while right-of-way acquisition needs are completed.

FISCAL IMPACT:

This contract would be for previously approved portion of the ST-93 project and would be funded thru the existing approved CIP budget. The total project cost of ($588,074), which includes a 15% contingency would be reimbursed 75% CVAG ($441,055.5), and 25% City ($147,018.5) from Street DIF funds.

ATTACHMENTS:

1. Construction Contract – DR Horton

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Item 22.

PEDESTRIAN AND SAFETY IMPROVEMENTS -55- CONTRACT FOR CONSTRUCTION

CONTRACT FOR CONSTRUCTION
This Contract for Construction (“Contract”), is made and entered into this ____ day of ______, 2022, by and between City of Coachella, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 53990 Enterprise Way, Coachella, California 92236, sometimes hereinafter called the “City” and DR Horton._______, a corporation, with its principal place of business at __________________________________, sometimes hereinafter called “Contractor.”
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows:

ARTICLE 1. SCOPE OF WORK.

The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project:

ASPHALT WIDENING BETWEEN CALHOUN STREET AND VAN BUREN STREET CITY PROJECT NO. ST-93
Contractor is an independent contractor and not an agent of the City. The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation.

ARTICLE 2. TIME FOR COMPLETION.

Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 60 Working Days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.

ARTICLE 3. CONTRACT PRICE.

The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of FIVE HUNDRED ELEVEN THOUSAND THREE HUNDRED SIXTY NINE DOLLARS ($511,369). Payment shall be made as set forth in the General Conditions. The City will pay to Contractor compensation based upon the prices set forth in the Bid Schedule.

ARTICLE 4. LIQUIDATED DAMAGES.

Contractor acknowledges that the City will sustain actual damages for each and every Working Day completion of the Project is delayed beyond the Contract Time. Because of the nature of the Project, it would be impracticable or extremely difficult to determine the City’s actual damages.

Accordingly, in accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum of $1,500.00 for each and every Working Day of delay beyond

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Item 22.

PEDESTRIAN AND SAFETY IMPROVEMENTS -56- CONTRACT FOR CONSTRUCTION the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture, if the improvements are not completed by the date set forth in the Invitation to Bid. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Section does not exclude recovery of other damages specified in the Contract Documents.

Liquidated damages may be deducted from progress payments due Contractor, Project retention or may be collected directly from Contractor, or from Contractor's surety. These provisions for liquidated damages shall not prevent the City, in case of Contractor's default, from terminating the Contractor.

ARTICLE 5. COMPONENT PARTS OF THE CONTRACT.

The “Contract Documents” include the following:

Construction Plans and Drawings
City of Coachella Standard Specifications and Procedures (June 2007) City of Coachella Standard Infrastructure Drawings (2007 Edition) including Surface Improvement Standards and Water Standards
Standard Specifications for Public Works Construction “Greenbook” (2018), Except Sections 1-9
Standard Plans for Public Works Construction “Greenbook” (2018) Caltrans Standard Specifications (2018), except Division 1 Caltrans Standard Plans (2018)
Applicable Local Agency Standards and Specifications, as last revised Reference Specifications
Approved and fully executed Change Orders
Permits
Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents.

All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. In the event of conflict, the various Contract Documents will be given effect in the order set forth in the General Conditions. This Contract shall supersede any prior agreement of the parties.

ARTICLE 6. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE.

Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.

ARTICLE 7. INDEMNIFICATION.

Contractor shall provide indemnification and defense as set forth in the General Conditions.

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Item 22.

PEDESTRIAN AND SAFETY IMPROVEMENTS -57- CONTRACT FOR CONSTRUCTION ARTICLE 8. PREVAILING WAGES.

Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates may be obtained online at http://www.dir.ca.gov and which must be posted at the job site.

ARTICLE 9. FALSE CLAIMS.

Contractor acknowledges that if a false claim is submitted to the City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that the False Claims Act, California Government Code sections 12650, et seq., provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include within their scope false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of the information. In the event the City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorneys’ fees. Contractor hereby acknowledges that the filing of a false claim may the Contractor to an administrative debarment proceeding wherein Contractor may be prevented from further bidding on public contracts for a period of up to five (5) years. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]

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PEDESTRIAN AND SAFETY IMPROVEMENTS -58- CONTRACT FOR CONSTRUCTION IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.

CITY OF COACHELLA
By:

Gabriel Martin
City Manager
ATTEST:

By:

Andrea Carranza, City Clerk
APPROVED AS TO FORM:

By:

Best Best & Krieger LLP
City Attorney

DR HORTON

IF CORPORATION, TWO SIGNATURES,

PRESIDENT OR VICE PRESIDENT AND

SECRETARY OR TREASURER REQUIRED
By:

Its:

Printed
Name:

By:

Its:

Printed
Name:
__ _______________________
Contractor’s License Number and
Classification
__________________________
DIR Registration Number
(CONTRACTOR’S SIGNATURE MUST BE

NOTARIZED AND CORPORATE

SEAL AFFIXED, IF APPLICABLE)

END OF CONTRACT

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Item 22.

PEDESTRIAN AND SAFETY IMPROVEMENTS -59- CONTRACT FOR CONSTRUCTION Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA
COUNTY OF ______________
On , 2022, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above

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Item 22.

PEDESTRIAN AND SAFETY IMPROVEMENTS -60-

PERFORMANCE BOND

BOND FORMS
Performance Bond
KNOW ALL PERSONS BY THESE PRESENTS:

THAT WHEREAS, the City of Coachella, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 53990 Enterprise Way, California 92236, (hereinafter referred to as the “City”) has awarded to ________________, (hereinafter referred to as the “Contractor”) an agreement for______________________, (hereinafter referred to as the “Project”).

WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated October 12, 2022, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, the Contractor is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents.

NOW, THEREFORE, we, ______________________, the undersigned Contractor and ________________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the sum of FIVE HUNDRED ELEVEN THOUSAND THREE HUNDRED SIXTY NINE DOLLARS ($511,369). said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one (1) year guarantee of all materials and workmanship; and shall indemnify and save harmless the City, its officials, officers, employees, and authorized volunteers, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees including reasonable attorney’s fees, incurred by the City in enforcing such obligation.

As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by the City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship.

The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15.

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Item 22.

PEDESTRIAN AND SAFETY IMPROVEMENTS -61-

PERFORMANCE BOND
Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:
i. Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or
ii. Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a Contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.
iii. Permit the City to complete the Project in any manner consistent with California law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.

Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]

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Item 22.

PEDESTRIAN AND SAFETY IMPROVEMENTS -62-

PERFORMANCE BOND
IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 2022.
(Corporate Seal)
Contractor/ Principal
By
Title
(Corporate Seal)
Surety
By
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate) Title
The rate of premium on this bond is ____________ per thousand. The total amount of premium charges is $_______________________________.
(The above must be filled in by corporate attorney.)

THIS IS A REQUIRED FORM
Any claims under this bond may be addressed to:
(Name and Address of Surety) ___________________________________________ ___________________________________________
___________________________________________
(Name and Address of Agent or ___________________________________________ Representative for service of ___________________________________________ process in California, if different ___________________________________________ from above)
(Telephone number of Surety ___________________________________________ and Agent or Representative for
service of process in California)

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Item 22.

PEDESTRIAN AND SAFETY IMPROVEMENTS -63-

PERFORMANCE BOND
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for Contractor/Principal.

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Item 22.

PEDESTRIAN AND SAFETY IMPROVEMENTS -64-

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of Attorney to local representatives of the bonding company must also be attached.

END OF PERFORMANCE BOND

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Item 22.

PEDESTRIAN AND SAFETY IMPROVEMENTS -65-

PERFORMANCE BOND
Payment Bond (Labor and Materials)
KNOW ALL MEN BY THESE PRESENTS That
WHEREAS, the City of Coachella, a municipal corporation organized and operating under the laws of the State of California (hereinafter designated as the “City”), by action taken or a resolution passed on___________, has awarded to _______________________. hereinafter designated as the “Principal,” a contract for the work described as follows: ___________________________ (the “Project”); and
WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated October 12, 2022 (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, said Principal is required to furnish a bond in connection with said contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth.

NOW THEREFORE, we, the Principal and __________________________ as Surety, are held and firmly bound unto the City in the penal sum FIVE HUNDRED ELEVEN THOUSAND THREE HUNDRED SIXTY NINE DOLLARS ($511,369). lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Civil Code Section 9100, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his subcontractors pursuant to Revenue and Taxation Code Section 18663, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, all litigation expenses incurred by the City in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and investigation expenses.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon this bond.

It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of

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Item 22.

PEDESTRIAN AND SAFETY IMPROVEMENTS -66-

PERFORMANCE BOND
any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or the City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Civil Code Section 9100, and has not been paid the full amount of his claim.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract to be performed thereunder, shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of Contract, including but not limited to, the provisions of Sections 2819 and 2845 of the California Civil Code.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 2022.
(Corporate Seal)
Contractor/ Principal
By
Title
(Corporate Seal)
Surety
By
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate) Title

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Item 22.

PEDESTRIAN AND SAFETY IMPROVEMENTS -67-

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for Contractor/Principal.

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Item 22.

PEDESTRIAN AND SAFETY IMPROVEMENTS -68-

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached.

END OF PAYMENT BOND

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Item 22.

STAFF REPORT
12/14/2022
TO: Honorable Mayor and City Council Members
FROM: Gabriel Perez, Development Services Director
SUBJECT: Proposed Modifications to Title 17 Zoning Ordinance - Streamline Code Amendments related to development standards and permitted uses. CityInitiated.

STAFF RECOMMENDATION:

Staff recommends that the City Council provide direction with respect to Title 17 Zoning Ordinance amendments proposed to the Coachella Municipal Code by Staff in 2023.

BACKGROUND/ANALYSIS:

Planning Division staff has identified a work program to update the Coachella Municipal Code Title 17, Zoning, to streamline the development review process, create more flexibility in development standards, and modify Zoning Ordinance to address new changes required by State Law. Staff has identified Code Amendments as follows:
 Sidewalk Vending: Adopt amendments to address SB 946 allowing cities, by ordinance or resolution, to adopt requirements for the public safety regulating any type of vending and the time, place, and manner of vending from a vehicle upon a street if requirements are directly related to objective health, safety, or welfare concern.  Housing Law Updates: Revise residential zoning standards to address new State housing law related to flexibility for construction of accessory dwelling units (ADUs) and SB 9 (Atkins) that requires cities to apply a ministerial review process for eligible development of up to two principal dwelling units on a parcel in a single-family residential zone.  Residential Front Yard Structures: Revise requirements for residential front yards that would permit certain structures to encroach into the front yard setback such as covered vehicle canopies over residential driveways.
 Parking Standards: Revise commercial parking requirement to be commensurate with parking standards in surrounding Coachella Valley cities and allow for applicant initiated parking studies as a method to identify projected parking demand for proposed uses and reduce parking below minimum parking requirements if warranted. Staff will further evaluate the merits of eliminating minimum parking requirements.  Sign Ordinance: Revise sign ordinance to only permit freestanding signs in association with multi-tenant commercial centers. The existing sign ordinance permits a 25-foot high

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Item 23.
freestanding sign for any business.
 Special Events: Establish a new permitting mechanism for a range of allowable special events in the Zoning Ordinance.
 Residential Block Walls: Revise residential development standards to allow for front yard obscuring block walls in the front yard that would accommodate courtyards and front yard pools subject to aesthetic performance standards.
 Commercial Landscape Maintenance: Revise requirements for commercial landscape maintenance responsibilities to ensure landscape areas subject to approved landscape plans are maintained in a first class condition.
 Architectural Review Permit Findings: Currently no findings are identified in the Zoning Ordinance for the approval of Architectural Review permits.  Minor Variances: Modify minor variance provisions that allow for administrative variances to allow for more flexibility from a numeric development standard by as much as 20% without strict variance findings.

The proposed amendments would modernize the Coachella Municipal Code, allow greater flexibility in development standards, improve aesthetics of commercial centers, streamline the development review process and reduce development costs. Staff will pursue draft Code revisions to address the aforementioned updates and return to the Planning Commission and City Council for Zoning Text Amendments within six to eight months. Staff seeks input from the City Council on the code amendments that Planning Division staff will pursue in calendar year 2023.

ALTERNATIVES:
1) That the City Council provide direction with respect to Title 17 Zoning Ordinance amendments proposed by Staff to the Coachella Municipal Code in 2023. 2) That the City Council recommend Staff pursue no Zoning Ordinance amendments.

RECOMMENDED ALTERNATIVE(S):

Staff recommends Alternative #1.

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Item 23.

STAFF REPORT
12/14/2022
TO: Honorable Mayor and City Council Members
FROM: Carlos Campos, City Attorney
SUBJECT: Resolution No. 2022-89, A Resolution of Necessity for the Acquisition of Fee Interest in Certain Real Property, by Eminent Domain, Located on the north side of 52nd Avenue, one lot west of Hernandez Street in the City of Coachella, More Particularly Described as Assessor Parcel No. 763-412-040, In Riverside County, California, for the Central Park Project, in Riverside County, California.

STAFF RECOMMENDATION:

This item is for the City Council of Coachella to:
1) Conduct a hearing to consider the adoption of a resolution of necessity, including providing all parties interested in the affected property and their attorneys, or their representatives, an opportunity to be heard on the issues relevant to the resolutions of necessity; 2) Make the following findings as hereinafter described in this report:
a) The public interest and necessity require the proposed project; b) The project is planned or located in a manner that will be most compatible with the greatest public good and the least private injury;
c) The real property to be acquired is necessary for the project; d) The offer of just compensation has been made to the owner; and 3) Adopt Resolution of Necessity No. 2022-89 for the Acquisition of Fee Interest in Certain Real Property, by Eminent Domain, Located on the north side of 52nd Avenue, one lot west of Hernandez Street in the City of Coachella, More Particularly Described as Assessor Parcel No. 763-412-040, In Riverside County, California, for the Central Park Project, in Riverside County, California, California as Further Identified In Exhibit A Attached Hereto.

BACKGROUND:

On November 6, 2018, the California voters approved Proposition 68, which created a grant program to fund the creation or renovation of parks in California. The grant is administered by the California Department of Parks and Recreation (CDP&R). An applicant will be considered for the grant if they satisfy two major requirements. The applicant must have a ratio of less than 3 acres of park space per 1,000 residents (lack park space) and a median household income lower than

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Item 24.
$56,982 (significant poverty). Based on review utilizing the CDP&R Community Factfinder (a tool used to determine eligibility), the City satisfies the requirements to submit an application to build a new park, Central Park, on Avenue 52 between La Ponderosa Drive and Hernandez Street.

On March 3, 2021, the City of Coachella submitted a grant application under this program in a not-to-exceed amount of $8.5 million dollars to build Central Park. Furthermore, as part of the application process, the City will include in its application the feedback received from the community meetings, designs created by the community, community survey results and testimonials.

On September 8, 2021, the City of Coachella was $8,454,600 for the new Central Park project.

The funds are awarded through the Statewide Park Development and Community Revitalization Grant Program (Round 4). During this round, 112 projects were awarded $548.3 million in grant funding to create local new parks and revitalize existing parks in more than 100 communities.

DISCUSSION/ANALYSIS:

The City Council is being asked to consider the adoption of a resolution of necessity for the interest in the parcel listed below. This interest is required for the City of Coachella’s (“City”) Central Park Project (“Project”). The Project will construct Central Park, a 4.7 acre-park featuring an inclusive playground with shade, a splash pad, a multi-purpose pavilion with restrooms, a walking path, botanical/community garden, a multi-purpose court, a fitness area with shade, three picnic areas with shade and BBQ pits, a multi-use field, perimeter fencing, with lighting and landscaping throughout the park.

The City obtained an appraisal of the affected property from Michael Scarcella, MAI, of Capital Realty Analysts and made an offer of just compensation to the property owner pursuant to California Government Code section 7267.2. Property profiles from First American Title and Data Tree were ordered to determine the identity of the record owner. Following standard public records and due diligence searches for ownership information, a notice of this public hearing was mailed to the property owner.

The power of eminent domain is used by the City only as a last resort to obtain interests necessary for projects after 1) negotiations have stalled; or 2) the owner has requested that the City proceed directly to eminent domain for tax or other advantages; or 3) the eminent domain process is necessary to clear the title to the property. In this case, an offer of just compensation has been made to the owners for the full Fair Market Value as determined by the appraisal. City staff attempted to negotiate a voluntary acquisition in good faith, and will continue to do so throughout the process. California’s definition of Fair Market Value is one of the most inclusive definitions in the United States and requires the appraiser to consider the highest and best use of the property and the appraiser to consider the highest price a willing buyer and seller would agree to. The City’s appraisals must use this definition of Fair Market Value.

California eminent domain law provides that a public entity may not commence with eminent domain proceedings until its governing body has adopted a Resolution of Necessity, which may only be adopted after the governing body has given each party with an interest in the affected

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Item 24.
property, or their representatives, a reasonable opportunity to appear and be heard on the following matters:
1) The public interest and necessity require the proposed project; 2) The project is planned or located in a manner that will be most compatible with the greatest public good and the least private injury;
3) The real property to be acquired is necessary for the project; and 4) The offers of just compensation have been made to the property owner.

Since an agreement has not been reached with the owner of the parcel, acquisition by eminent domain is the City’s last option. The initiation of the eminent domain process is accomplished by the City’s adoption of a resolution of necessity for the affected property.

The record owner must be afforded an opportunity to appear at the hearing and lodge objections.

A notice of this public hearing was sent by first class mail on September 26, 2022 to each record owner in accordance with Section 1245.235 of the California Code of Civil Procedure. The notice stated the City’s intent to consider the adoption of a resolution, the right of the property owner to appear and be heard on these issues, and that failure to file a written request to appear would result in a waiver of the right to appear and be heard. The City scheduled this hearing at which all persons who filed a written request in compliance with applicable law may appear and be heard.

DESCRIPTION OF PROPERTY TO BE ACQUIRED:

The subject property is 4.77 gross acres of vacant land on the north side of 52nd Avenue, one lot west of Hernandez Street, in the City of Coachella, Riverside County, California, and is most commonly identified as Assessor Parcel No. 763-412-040 (“Property”).

The proposed acquisition consists of a fee simple interest. The site is vacant of improvements except for the large power transmission poles located within the southerly 110 feet of the parcel.

There are four (4) poles in the southeast corner of the property, located approximately 65 feet west of the east parcel line and about 20 feet north of the south property line. Additionally, the Property is encumbered by a pipeline easement. The location of the overhead power pole line easements and pipeline easement are such that suitability for independent current development of the Subject Property is impaired.

The proposed acquisition consists of a full acquisition of the Property to construct Central Park.

The legal definitions, descriptions and depictions are attached hereto as Exhibit 2.

HEARINGS AND REQUIRED FINDINGS:

The recommended action of the City Council pertains to the acquisition of a fee interest in certain real property known as Assessor Parcel No. 763-412-040 owned by Cesar Castaneda and Erika Flores Iniguez (collectively referred to as the “Property Owners”).

The above four required findings are addressed as follows:

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Item 24.

Finding 1: Public Interest and Necessity Require the Project The Project and the acquisition of the Property will ensure the existence of a large public park, which consists of 4.7 acre-park featuring an inclusive playground with shade, a splash pad, a multi-purpose pavilion with restrooms, a walking path, botanical/community garden, a multi-purpose court, a fitness area with shade, three picnic areas with shade and BBQ pits, a multi-use field, perimeter fencing, with lighting and landscaping throughout the park. The neighborhood of the Property currently does not have any park facilities.

Finding 2: The Project is Planned or Located in a Manner Most Compatible with Greatest Public Good and Least Private Injury
The 4.77 gross acre Property is currently unimproved and vacant, with the exception of the power poles and pipeline easement. These easements make development of the Property challenging. The City is able to acquire the Property with the encumbrances and either unencumber the land, or, develop the park around the encumbrances. There is not another parcel in the City suited to convert to a public park on such a large scale. Additionally, there has been lots of development around the Property. This Project will provide the citizens of Coachella with a centrally located park.

To move this project elsewhere would cause a greater impact in the new location as well as to nearby residents, and be much more costly at the expense of local taxpayers.

Notification of street closures and alternate route alternatives, if any, will be provided in advance to all residents in close proximity of the project. All efforts will be made to pursue project completion as quickly as possible once work is begun.

Finding 3: The Real Property to be Acquired is Necessary for the Project The Property is the only parcel in the City with the capacity for meeting the City’s objectives for the construction of a new park. The Project will add a sizeable park to a parkless neighborhood and act as a trailhead, since it will be approximately 900 feet from CV Link.

Finding 4: The Offer of Just Compensation Has Been Made Appropriate sources, including property profiles from First American Title and property research from Data Tree, were used to confirm and identify the parties with an interest in the property affected by the Project. Michael Scarcella, MAI, conducted an appraisal for the property and determined the fair market value of the property to be acquired. On July 28, 2022, the City made an offer of just compensation for the amount of $290,000.00 to the property owners to purchase the fee interest in certain real property as established by the approved appraisal and as required by Section 7267.2 of the California Government Code. The Property Owner has not responded.

Although a negotiated settlement may still be possible for the real property cited above, it would be appropriate to commence the procedures to acquire the property through eminent domain, to ensure that the City has possession of the real property, which is necessary in

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Item 24.
order for the City to begin construction of the Project.

ENVIRONMENTAL ANALYSIS:

The acquisition of a fee interest for a public park is exempt from environmental review under the California Environmental Quality Act (“CEQA”, Pub. Resources Code, § 21000 et seq.). Specifically, State CEQA Guidelines (Cal. Code Regs., tit. 14, § 15000 et seq.) section 15316 (transfer of ownership of land to create parks) exempts the acquisition of land in order to establish a park where the land is in a natural condition and a management plan for the park has not yet been prepared. The subject property is vacant except for the large power transmission poles located within the southerly 110 feet of the parcel.

A review to determine environmental consistency with CEQA will be performed if a future management plan, land use changes, or physical improvements are proposed for the site. None of the exceptions to the categorical exemption listed above apply to the project. No further environmental review or findings are required prior to the City’s action on the proposed Resolution of Necessity.

FISCAL IMPACT:

The City’s associated acquisition cost is estimated to be $390,000 (the appraised property value of $290,000.00 plus legal fees of $100,000). This action appropriates the specified costs in the City’s General Fund and authorizes related interfund transfers to the City’s CIP fund. If the purchase is concluded outside the eminent domain process, the purchase costs will be covered by the California Department of Parks and Recreation’s Statewide Park Development and Community Revitalization Program through Proposition 68 State of California Parks and Water Bond 2018 that Assembly member Eduardo Garcia (SB 5, 2017) authored.

ACTION REQUESTED BY THE CITY COUNCIL:

That the City Council adopt Resolution No. 2022-89, a Resolution of Necessity for the Acquisition of Fee Interest in Certain Real Property, by Eminent Domain, Located on the north side of 52nd Avenue, one lot west of Hernandez Street in the City of Coachella, More Particularly Described as Assessor Parcel No. 763-412-040, In Riverside County, California, for the Central Park Project, in Riverside County, California
ATTACHMENT(S):

1. Resolution No. 2022-89, A Resolution of Necessity for the Acquisition of Fee Interest in Certain Real Property, by Eminent Domain, Located on the north side of 52nd Avenue, one lot west of Hernandez Street in the City of Coachella, More Particularly Described as Assessor Parcel No. 763-412-040, In Riverside County, California, for the Central Park Project, in Riverside County, California.

2. Legal Definitions, Description and Map describing/depicting the Property to be acquired.

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Item 24.

RESOLUTION NO. 2022-89

RESOLUTION OF NECESSITY FOR THE ACQUISITION OF A FEE

INTEREST IN CERTAIN REAL PROPERTY, BY EMINENT DOMAIN,
LOCATED ON THE NORTH SIDE OF 52ND AVENUE, ONE LOT WEST

OF HERNANDEZ STREET, IN THE CITY OF COACHELLA, MORE
PARTICULARLY DESCRIBED AS ASSESSOR PARCEL NO. 763-412-040,

IN RIVERSIDE COUNTY, CALIFORNIA, FOR THE CITY OF
COACHELLA’S CENTRAL PARK PROJECT, IN RIVERSIDE COUNTY,

CALIFORNIA
WHEREAS, the City of Coachella (“City”) proposes to acquire a fee interest in certain real property, located on the north side of 52ndAvenue, one lot west of Hernandez Street, in Coachella, California, more particularly described as Assessor Parcel No. 763-412-040, for the City of Coachella’s Central Park Project in the City of Coachella, Riverside County, California, pursuant to the authority granted to it by section 37350.5 of the California Government Code; and WHEREAS, pursuant to section 1245.235 of the California Code of Civil Procedure, the City scheduled a public hearing for October 12, 2022, at 6:00 p.m., at the City of Coachella’s City Council Chambers, located at City Hall, 1515 Sixth Street, Coachella, CA 92236, and gave to each person whose property is to be acquired and whose name and address appeared on the last equalized county assessment roll, notice and a reasonable opportunity to appear at said hearing and be heard on the matters referred to in section 1240.030 of the California Code of Civil Procedure; and WHEREAS, said hearing has been held by the City, and the affected property owners were afforded an opportunity to be heard on said matters; and WHEREAS, the City may now adopt a Resolution of Necessity pursuant to section 1240.040 of the California Code of Civil Procedure;

NOW, THEREFORE, THE CITY DOES HEREBY RESOLVE AND DECLARE AS FOLLOWS:

SECTION 1. Compliance with the California Environmental Quality Act. The City finds the acquisition of a fee interest for a public park is exempt from environmental review under the California Environmental Quality Act (“CEQA”, Pub. Resources Code, § 21000 et seq.). Specifically, State CEQA Guidelines (Cal. Code Regs., tit. 14, § 15000 et seq.) section 15316 (transfer of ownership of land to create parks) exempts the acquisition of land in order to establish a park where the land is in a natural condition and a management plan for the park has not yet been prepared. The subject property is vacant except for the large power transmission poles located within the southerly 110 feet of the parcel.

SECTION 2. Compliance with California Code of Civil Procedure. There has been compliance by the City with the requirements of section 1245.235 of the California Code of Civil Procedure regarding notice and hearing.

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Item 24.

SECTION 3. Public Use. The public use for the fee interest in certain real property to be acquired is for the construction and development of a new public park known as the City of Coachella’s Central Park Project in the City of Coachella, Riverside County, California. Section 37350.5 of the California Government Code authorizes the City to acquire, by eminent domain, property necessary for such purposes.

SECTION 4. Description of Property. Attached and marked as Exhibit “A” are the legal definitions, and legal description, respectively, of the interest to be acquired by the City, which describe the general location and extent of the property with sufficient detail for reasonable identification.

SECTION 5. Findings. The City hereby finds and determines each of the following:
(a) The public interest and necessity require the proposed project;
(b) The proposed project is planned or located in the manner that will be most compatible with the greatest public good and least private injury;
(c) The properties defined, described and depicted in Exhibit “A” are necessary for the proposed project; and
(d) The offers required by section 7267.2 of the California Government Code was made.

SECTION 6. Use Not Unreasonably Interfering with Existing Public Use. Some or all of the real property affected by the interest to be acquired is subject to easements and rights-of-way appropriated to existing public uses. The legal descriptions of these easements and rights-of-way are on file with the City and describe the general location and extent of the easements and rights-of-way with sufficient detail for reasonable identification. In the event the herein described use or uses will not unreasonably interfere with or impair the continuance of the public use as it now exists or may reasonably be expected to exist in the future, counsel for the City is authorized to acquire the herein described property subject to such existing public use(s) pursuant to section 1240.510 of the California Code of Civil Procedure.

SECTION 7. More Necessary Public Use. Some or all of the real property affected by the interest to be acquired is subject to easements and rights-of-way appropriated to existing public uses. To the extent that the herein described use or uses will unreasonably interfere with or impair the continuance of the public use as it now exists or may reasonably be expected to exist in the future, the City finds and determines that the herein described use or uses are more necessary than said existing public use. Counsel for the City is authorized to acquire the herein described real property appropriated to such existing public uses pursuant to section 1240.610 of the California Code of Civil Procedure. Staff is further authorized to make such improvements to the affected real property that it determines are reasonably necessary to mitigate any adverse impact upon the existing public use.

Page 277 ends

Item 24.

SECTION 8. Further Activities. Counsel for the City is hereby authorized to acquire the hereinabove described real property in the name of and on behalf of the City by eminent domain, and counsel is authorized to institute and prosecute such legal proceedings as may be required in connection therewith. Legal counsel is further authorized to take such steps as may be authorized and required by law, and to make such security deposits as may be required by order of court, to permit the City to take possession of and use said real property at the earliest possible time. Counsel is further authorized to correct any errors or to make or agree to non-material changes in the legal description of the real property that are deemed necessary for the conduct of the condemnation action, or other proceedings or transactions required to acquire the subject real property.

Section 9. Effective Date. This Resolution shall take effect upon adoption.

PASSED, APPROVED AND ADOPTED this 14th day of December, 2022 Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney

Page 278 ends

Item 24.

STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2022-85 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the day of 14th September 2022 by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Andrea J. Carranza, MMC
Deputy City Clerk

Page 279 ends

Item 24.

Legal Definition
The following is the definition of legal rights to be acquired by the City of Coachella:
“Fee,” also known as fee simple or fee simple absolute, grants to the City of Coachella absolute ownership of the property.

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Item 24.

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Item 24.

Page 282 ends

Item 24.
80237.00874\40681971.1

NOTICE OF HEARING TO PROPERTY OWNERS
Pursuant to Section 1245.235 of the California Code of Civil Procedure, you are hereby notified that at a regular meeting to be held on Wednesday, December 14, 2022, at 6:00 p.m., at the City of Coachella, City Council Chambers, at City Hall, located at 1515 Sixth Street, Coachella, CA 92236, the City Council of the City of Coachella (“City”) intends to consider adopting a Resolution of Necessity, authorizing the commencement of eminent domain proceedings for the acquisition of real property interests in property that, according to the last equalized county assessment roll, is owned by you. The public use for which this resolution of necessity will be considered is for the City of Coachella’s construction of the Central Park Project. The description of the property to be acquired is attached as Exhibit “A” to this notice.

A hearing will be held at the time and place mentioned above. You have the right to appear and be heard on the following matters:

1. Whether the public interest and necessity require the project for which the property is sought to be acquired.

2. Whether the project is planned or located in the manner that will be most compatible with the greatest public good and least private injury.

3. Whether the property is necessary for the proposed project.

4. Whether the offer required by Section 7267.2 of the California Government Code has been made.

Page 283 ends

Item 24.
80237.00874\40681971.1
Please note that your failure to file a written request to appear and be heard after the mailing of this notice may result in the waiver of your right to appear and be heard.

ALL COMMUNICATIONS SHOULD BE ADDRESSED TO:

Gabriel D. Martin, Ph.D | City Manager
City of Coachella
53990 Enterprise Way
Coachella, CA 92236
Office: (760) 398-3502
E-mail: [email protected]
DATE OF HEARING: Wednesday, December 14, 2022
6:00 p.m.

PLACE OF HEARING: City of Coachella, City Hall - Council Chambers 1515 Sixth Street
Coachella, CA 92336
DATED: September 27, 2022 BEST BEST & KRIEGER LLP
By: ______________________________________
Mark A. Easter
Attorney for the City of Coachella

Page 284 ends

Item 24.
80237.00874\40681971.1

PROOF OF MAILING NOTICE
I, Monica Smith, acting on behalf of the City of Coachella, hereby certify that on September 26, 2022, I mailed a copy of the attached notice by first-class mail to the following owners of real property located in the County of Riverside, State of California, more particularly described as Assessor Parcel No. 763-412-040.

Cesar Castaneda
P.O Box 2794
Indio, CA 92202
Erika Flores Iniguez
P.O Box 2794
Indio, CA 92202
DATED: September 27, 2022 ___________________________________ Monica Smith

Page 285 ends

Item 24.
80237.00874\40681971.1

EXHIBIT A

Page 286 ends

Item 24.
80237.00874\40681971.1
Legal Definition
The following is the definition of legal rights to be acquired by the City of Coachella:
“Fee,” also known as fee simple or fee simple absolute, grants to the City of Coachella absolute ownership of the property.

Page 287 ends

Item 24.
80237.00874\40681971.1

Page 288 ends

Item 24.
80237.00874\40681971.1

Page 289 ends

Item 24.

STAFF REPORT
12/14/2022
TO: Honorable Chair and Board Members of the Successor Agency to the City of Coachella Redevelopment Agency
FROM: Nathan Statham, Finance Director
SUBJECT: Resolution No. SA-2022-02, Approving the Recognized Obligation Payment Schedule (ROPS) 23-24.

STAFF RECOMMENDATION:

Staff recommends that the Board of Directors of the Successor Agency to the Coachella Redevelopment Agency adopt Resolution No. SA-2022-02, approving an Annual Recognized Obligation Payment Schedule for the fiscal period from July 1, 2023 through June 30, 2024, pursuant to Health and Safety Code Section 34177 and taking certain related actions.

BACKGROUND:

Pursuant to AB X1 26, the Successor Agency must prepare a Recognized Obligation Payment Schedule (“ROPS”) for each six-month fiscal period (commencing each January 1 and July 1), listing the payments to be made by the Successor Agency during such period. All ROPS must be approved by the Oversight Board. Furthermore, each Oversight Board-approved ROPS must be submitted to the State Department of Finance (“DOF”) for review.

On June 27, 2012, the Governor signed the State budget trailer bill AB 1484, which became effective immediately. AB 1484 imposed new requirements and deadlines for submission of ROPS. At the same time that the Successor Agency submits a ROPS to the Oversight Board for approval, the Successor Agency must also provide a copy of such ROPS to the DOF, the County Auditor-Controller and the County administrative officer. A copy of the Oversight Board-approved ROPS must be submitted to the DOF, the Office of the State Controller and the County Auditor-Controller and be posted on the Successor Agency’s website. The Successor Agency must submit the ROPS to the DOF electronically in the manner of DOF’s choosing.

On September 22, 2015, the Governor signed State budget trailer bill SB 107, which became effective immediately. Pursuant to SB 107, the Successor Agency must now file an annual ROPS, commencing with the fiscal period from July 1, 2016 to June 30, 2017, and for each fiscal year thereafter.

On July 1, 2018, the oversight boards for all successor agencies in the County were consolidated into one County Oversight Board. The Successor Agency must now submit the annual ROPS to the County Oversight Board (the “Oversight Board”), along with a proposed Administrative Budget.

Page 290 ends

Item 25.

The Successor Agency’s ROPS 23-24 and the FY 23-24 Administrative Budget were submitted to the Oversight Board for approval at its meeting on January 19, 2023.

The deadline for the Successor Agency to submit the Oversight Board-approved ROPS 23-24 to DOF, the Office of the State Controller and the County Auditor Controller is February 1, 2023.

FISCAL IMPACT:

The preparation and submittal of ROPS 23-24 is for the purpose of allowing the Successor Agency to pay its enforceable obligations for the period from July 1, 2023 through June 30, 2024.

Attachments:

1. Resolution No. SA-2022-02, including:

Exhibit A – ROPS 23-24
Exhibit B – Administrative Budget FY 23-24

Page 291 ends

Item 25.

RESOLUTION NO. SA- 2022-02

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY

TO THE CITY OF COACHELLA REDEVELOPMENT AGENCY APPROVING AN ANNUAL RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE 2023-24 FISCAL PERIOD FROM JULY 1, 2023 THROUGH JUNE 30, 2024, PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN RELATED

ACTIONS
RECITALS:

WHEREAS, Pursuant to Health and Safety Code Section 34177(o), the Successor Agency to the City of Coachella Redevelopment Agency (the “Successor Agency”) must prepare a proposed Recognized Obligation Payment Schedule (“ROPS”) before each annual fiscal period (commencing July 1) and submit each proposed ROPS to the Oversight Board for the Successor Agency (the “Oversight Board”) for approval.

WHEREAS, Pursuant to Health and Safety Code Section 34177(o)(1), at the same time that the Successor Agency submits a ROPS to the Oversight Board for approval, the Successor Agency must submit a copy of such ROPS to the State Department of Finance (the “DOF), the County administrative officer, and the County Auditor-Controller.

WHEREAS, Pursuant to Health and Safety Code Section 34177(o), the Successor Agency must (1) submit the Oversight Board-approved ROPS for the fiscal period from July 1, 2023 through June 30, 2024 (“ROPS 23-24”), to DOF, the Office of the State Controller, and the County Auditor-Controller no later than February 1, 2023; and (2) post a copy of the Oversight Board-approved ROPS 23-24 on the Successor Agency’s website.

WHEREAS, Pursuant to Health and Safety Code Section 34177(j), the Successor Agency must prepare a proposed administrative budget (“Administrative Budget”) and submit it to the Oversight Board for its approval.

NOW, THEREFORE, THE BOARD OF DIRECTORS FOR THE SUCCESSOR

AGENCY TO THE CITY OF COACHELLA REDEVELOPMENT AGENCY (THE “BOARD”), HEREBY FINDS, DETERMINES, RESOLVES, AND ORDERS AS FOLLOWS:

Section 1. The above recitals are true and correct and are a substantive part of this Resolution.

Section 2. This Resolution is adopted pursuant to the provisions of Health and Safety Code Section 34177.

Page 292 ends

Item 25.

Section 3. The Board hereby approves ROPS 23-24, substantially in the form attached hereto as Exhibit A. The Executive Director of the Successor Agency, in consultation with the Successor Agency’s legal counsel, may modify ROPS 23-24 as the Executive Director or the Successor Agency’s legal counsel deems necessary or advisable.

Section 4. The Board hereby approves the proposed FY 2023-24 Administrative Budget for the Successor Agency, in the form attached as Exhibit B.

Section 5. Staff is hereby authorized and directed to submit a copy of ROPS 23-24 and the Administrative Budget to the Oversight Board for approval and, at the same time, transmit a copy of ROPS 23-24 to the DOF, the County Auditor-Controller and the County administrative officer as designated by the County.

Section 6. Staff is hereby authorized and directed to submit a copy of Oversight Boardapproved ROPS 23-24 to the DOF, the Office of the State Controller, and the County Auditor-Controller. If the Oversight Board has not approved ROPS 23-24 by February 1, 2022, Staff is hereby authorized and directed to transmit ROPS 23-24 to the DOF, the Office of the State Controller, and the County Auditor-Controller by February 1, 2023, with a written notification regarding the status of the Oversight Board’s review. Written notice and information regarding the action of the Oversight Board shall be provided to the DOF by electronic means and in a manner of DOF’s choosing.

Section 7. Staff is hereby authorized and directed to post a copy of the Oversight Boardapproved ROPS 23-24 on the Successor Agency’s Internet website (being a page on the Internet website of the City of Coachella).

Section 8. The officers and the staff of the Successor Agency are hereby authorized and directed, jointly and severally, to do any and all things which they may deem necessary or advisable to effectuate this Resolution, including requesting additional review by the DOF and an opportunity to meet and confer on any disputed items, and any such actions previously taken by such officers and staff are hereby ratified and confirmed.

PASSED, APPROVED AND ADOPTED this 14th day of December, 2022. _________________________________,
Chair
ATTEST:
________________________________,
Angela M Zepeda
Secretary
APPROVED AS TO FORM:

Page 293 ends

Item 25.
________________________________,
Carlos Campos
City Attorney

Page 294 ends

Item 25.

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE )ss.

CITY OF COACHELLA )
I HEREBY CERTIFY that the foregoing Resolution No. SA-2022-02 was duly adopted by the Board of Directors of the Successor Agency to the Coachella Redevelopment Agency at a regular meeting thereof held on the 14th day of December 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________,
Andrea J Carranza, MMC
Deputy City Clerk

Page 295 ends

Item 25.

EXHIBIT A

SUCCESSOR AGENCY TO THE CITY OF COACHELLA REDEVELOPMENT AGENCY

RECOGNIZED OBLIGATION PAYMENT SCHEDULE
(July 1, 2023 through June 30, 2024)

Page 296 ends

Item 25.

EXHIBIT B

SUCCESSOR AGENCY TO THE CITY OF COACHELLA REDEVELOPMENT AGENCY

ADMINISTRATIVE BUDGET
(July 1, 2023 through June 30, 2024)

Page 297 ends

Item 25.

Recognized Obligation Payment Schedule (ROPS 23-24) - Summary Filed for the July 1, 2023 through June 30, 2024 Period Successor Agency: Coachella
County: Riverside
Current Period Requested Funding for Enforceable
Obligations (ROPS Detail)
23-24A Total
(July -
December)
23-24B Total
(January -
June)
ROPS 23-24
Total
A Enforceable Obligations Funded as Follows (B+C+D) $ 2,442,657 $ 245,236 $ 2,687,893 B Bond Proceeds - 245,236 245,236
C Reserve Balance 2,442,657 - 2,442,657
D Other Funds - - -
E Redevelopment Property Tax Trust Fund (RPTTF) (F+G) $ 59,345 $ 3,007,342 $ 3,066,687 F RPTTF 20,845 2,968,842 2,989,687
G Administrative RPTTF 38,500 38,500 77,000
H Current Period Enforceable Obligations (A+E) $ 2,502,002 $ 3,252,578 $ 5,754,580 Certification of Oversight Board Chairman:

Name Title
Pursuant to Section 34177 (o) of the Health and Safety
code, I hereby certify that the above is a true and
accurate Recognized Obligation Payment Schedule for
the above named successor agency. /s/
Signature Date

Page 298 ends

Item 25.

Coachella
Recognized Obligation Payment Schedule (ROPS 23-24) - ROPS Detail July 1, 2023 through June 30, 2024

A B C D E F G H I J K L M N O P Q R S T U V W
Item
#
Project
Name
Obligation
Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired
ROPS
23-24
Total
ROPS 23-24A (Jul - Dec)
23-24A
Total
ROPS 23-24B (Jan - Jun)
23-24B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds
RPTTF
Admin
RPTTF
$37,688,013 $5,754,580 $- $2,442,657 $- $20,845 $38,500 $2,502,002 $245,236 $- $- $2,968,842 $38,500 $3,252,578 8 Employee
Costs
Admin
Costs
02/01/
2012
09/01/2036 Agency
Employees
Payroll for
Employees
Merged 1,001,000 N $77,000 - - - - 38,500 $38,500 - - - - 38,500 $38,500 9 Professional
Services
Fees 06/01/
1998
09/01/1936 Union
Bank
Trustee Fees Merged 70,900 N $16,600 - - - 16,600 - $16,600 - - - - - $- 10 Professional
Services
Fees 07/04/
2005
12/31/2016 The Pun
Group,
LLC
Annual Audit Merged 233,255 N $4,245 - - - 4,245 - $4,245 - - - - - $- 12 2013 Tax
Allocation
Refunding
Bonds
Bonds
Issued
After 12/
31/10
10/24/
2013
12/01/2028 Union
Bank
Tax Allocation
Refunding
Bonds (to
refund 1998
and 1999
Bonds)
Merged 2,374,314 N $398,064 - 361,832 - - - $361,832 - - - 36,232 - $36,232 26 Calle Verde Bond
Funded
Project -
Housing
02/01/
2012
09/01/2036 Attorney Document
review,
counsel,
Notices
Merged 9,060 N $9,060 - - - - - $- 9,060 - - - - $9,060 27 Bond Debt
Service
Reserve
Fund
Reserves 07/04/
2005
09/01/2036 Successor
Agency/
Trustee
Reserve per
HSC
34171(d)(1)(A)
Merged 2,466,921 N $2,466,921 - - - - - $- - - - 2,466,921 - $2,466,921 29 2014 Tax
Allocation
Refund
Bonds
Refunding
Bonds
Issued
After 6/
27/12
10/01/
2014
12/01/2034 Union
Bank
Tax Allocation
Refunding
Bonds (to
refund 2004A
& portion of
2004B)
Merged 8,601,646 N $709,564 - 577,257 - - - $577,257 - - - 132,307 - $132,307 31 Calle Verde Bond
Funded
Project -
Housing
02/01/
2012
09/01/2036 County
Housing
Authority
Develop/repair
subdivision,
permits,
Architectural
and
Engineering
33,587 N $33,587 - - - - - $- 33,587 - - - - $33,587
32 Calle Verde Bond
Funded
Project -
Housing
02/01/
2012
09/01/2036 County
Housing
Authority
Project
delivery costs
25,344 N $25,344 - - - - - $- 25,344 - - - - $25,344
33 2016 Tax
Allocation
Refund
Refunding
Bonds
Issued
03/02/
2016
09/01/2036 Union
Bank
Tax Allocation
Refunding
Bonds (to
22,694,741 N $1,836,950 - 1,503,568 - - - $1,503,568 - - - 333,382 - $333,382

Page 299 ends

Item 25.

Page 300 ends

Item 25.

Coachella
Recognized Obligation Payment Schedule (ROPS 23-24) - Report of Cash Balances July 1, 2020 through June 30, 2021
(Report Amounts in Whole Dollars)
Pursuant to Health and Safety Code section 34177 (l), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, but only to the extent no other funding source is available or when payment from property tax revenues is required by an enforceable obligation.

A B C D E F G H
ROPS 20-21 Cash Balances
(07/01/20 - 06/30/21)
Fund Sources
Comments
Bond Proceeds Reserve Balance Other Funds RPTTF
Bonds issued
on or before
12/31/10
Bonds issued
on or after
01/01/11
Prior ROPS
RPTTF and
Reserve
Balances retained
for future
period(s)
Rent, grants,
interest, etc.

Non-Admin
and Admin
1 Beginning Available Cash Balance (Actual 07/01/20)
RPTTF amount should exclude "A" period distribution
amount.
745,236 2,188,497 -
2 Revenue/Income (Actual 06/30/21)
RPTTF amount should tie to the ROPS 20-21 total
distribution from the County Auditor-Controller
3,224,925
3 Expenditures for ROPS 20-21 Enforceable Obligations
(Actual 06/30/21)
500,000 2,188,316 3,099,912
4 Retention of Available Cash Balance (Actual 06/30/21) RPTTF amount retained should only include the amounts
distributed as reserve for future period(s)
5 ROPS 20-21 RPTTF Prior Period Adjustment
RPTTF amount should tie to the Agency's ROPS 20-21 PPA
form submitted to the CAC
No entry required 125,013
6 Ending Actual Available Cash Balance (06/30/21)
C to F = (1 + 2 - 3 - 4), G = (1 + 2 - 3 - 4 - 5)
$245,236 $- $181 $- $-

Page 301 ends

Item 25.

Coachella
Recognized Obligation Payment Schedule (ROPS 23-24) - Notes July 1, 2023 through June 30, 2024
Item # Notes/Comments
8 9
10 12
26 27
29 31
32 33
34

Page 302 ends

Item 25.

SUCCESSOR AGENCY to the

COACHELLA REDEVELOPMENT AGENCY

ADMINISTRATIVE BUDGET
for the Period July 1, 2023 through June 30, 2024
Salaries and Benefits $ 44,000
Executive Director, Finance personnel, City Clerk
Professional Services
Financial, Bond Administration $ 18,000
Overhead Costs
Successor Agency Board, Other $ 15,000
Total Administrative Allocation $ 77,000

Page 303 ends

Item 25.

Coachella City CouncilDecember 14, 2022

Coachella City Council
December 14, 2022