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consent of Lessor, which would not be unreasonably withheld. b) Lessee to Pay Improvement Cost. All installations, additions, improvements, or alterations constructed or made to the Premises, with the consent of Lessor, shall be made at the sole cost and expense of Lessee.
c) Removal of Improvements. All installations, additions, improvements, or alterations constructed or made to the Premises by Lessee shall remain Lessee's personal property and, notwithstanding principles of law applicable to real property improvements, Lessee's installations, additions, improvements or alternations shall not be deemed improvements to Lessor's Premises and may be removed from the Premises by Lessee upon termination of this Lease in the sole discretion of Lessee. Further, upon termination of this Lease and following removal of Lessee's property, the Premises shall be restored to a condition reasonably satisfactory to Lessor, at Lessee's expense. Any of Lessee’s property, as aforesaid, not removed from the Premises upon termination of this Lease shall become the property of Lessor.
d) Mechanic’s Liens. Lessee agrees to pay promptly for all labor or materials furnished for any work of construction, improvements, alterations, additions, repairs or maintenance performed by Lessee in connection with the Premises, and to keep and to hold the Premises free, clear, and harmless of and from all liens that could arise by reason of any such work.
11. Termination. Within ninety (90) days prior to expiration of the Term, either Lessor or Lessee may terminate this Lease, without cause, by serving the other party with thirty (30) days' prior written notice of such termination (a "Notice of Termination"). Upon termination of this Lease, Lessee shall return the Premises in good condition and repair to the reasonable satisfaction of Lessor.
12. Signs. Lessee shall not install any signs on the Premises without the prior written consent of Lessor, which would not be unreasonably withheld.
13. Assignment and Subleasing. Lessee shall not assign, o r m o r t g a g e , this Lease in whole or in part, nor sublet all or any part of the Premises, without the prior written consent of Lessor in each instance, which consent may be granted or denied in Lessor's sole discretion. This prohibition against assigning or subletting shall be construed to include a prohibition against any assignment or subletting by operation of law. In the event that Lessor's written consent is granted, Lessee shall pay all expenses in connection with such assignment and Lessee shall remain primarily obligated to Lessor
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for performance of all provisions of this Lease.
14. Use of Premises by Lessor. The Premises will be used as administrative office space and programming for the Lessee.
15. Entry and Inspection. Lessee shall permit Lessor or Lessor’s agents to· enter upon the Premises at reasonable times and upon reasonable notice, for the purpose of inspecting the same.
16. Indemnification. To the extent permitted by law, Lessor shall not be liable for any damage or injury to Lessee, or any other person, or to any property, occurring on the Premises or any part thereof in connection with this Lease, unless caused by the gross negligence or willful misconduct of Lessor. Lessee agrees to indemnify and hold Lessor harmless from any claims for damages which arise in connection with any such occurrence. Lessor agrees to indemnify and hold Lessee harmless from any claims for damages which arise from the gross negligence or willful misconduct of Lessor in connection with the Premises or this Lease. Said indemnifications shall include indemnity from any reasonable costs or fees which the indemnified party may incur in defending any such claim. The provisions of this Section shall survive termination of this Lease.
17. Lessor's Remedies on Default. If Lessee defaults in the payment of rent or defaults in the performance of any of the other covenants or conditions hereof, Lessor may give Lessee notice of such default and if Lessee does not cure any such default within thirty (30) days after the giving of such notice (or if the default is of a nature that it cannot be completely cured within such period, if Lessee does not commence such cure within such thirty (30) days and thereafter proceed with reasonable diligence and in good faith to cure such default), then Lessor may terminate this Lease on not less than thirty (30) days' notice to Lessee. On the date specified in such notice, the term of this Lease shall terminate and Lessee shall then quit and surrender the Premises to Lessor, without extinguishing Lessee’s liability. If this Lease shall have been so terminated by Lessor, Lessor may at any time thereafter resume possession of the Premises by any lawful means and remove Lessee or other occupants and their effects.
18. Waiver. No Failure to Lessor to enforce any term hereof shall be deemed to be a waiver.
19. Notices. Any notice, request, demand, or other communication which either party may or is required to give, shall be in writing and shall be delivered in person or sent to the address set forth herein below by registered or certified mail, return receipt requested with postage prepaid, by commercial overnight courier, with written verification of
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receipt, or by telecopy. A notice shall be deemed given: (a) w h e n delivered by personal delivery (as evidenced by the receipt); (b) three (3) days after deposit in the mail if sent by registered or certified mail; (c) one (1) business day after having been sent by commercial overnight courier as evidenced by the written verification of receipt or (d) on the date of confirmation if telecopies. Either party may change its address for receiving notice by written notice given to the other in accordance with the provisions of this Notices section.
To Lessor
City of Coachella
53462 Enterprise Way
Coachella, CA 92236
Attn: Maritza Martinez
Phone: (760) 501-8111
E-mail: [email protected]
To Lessee
Desert Recreation District
45-305 Oasis Street
Indio, CA 92201
Attn: Kevin Kalman
General Manager
Phone: (760) 347-3484
E-mail: [email protected]
20. No Agency/Employment. In performing the terms of this Lease, the Lessor and Lessee each remain an autonomous and separate entity, solely responsible for its own actions and those of its officers, employees, agents and volunteers. No relationship of employment, agency, partnership or joint venture is to be created by or implied from this Lease.
21. Time of Essence. Time is of the essence of this Lease.
22. Entire Agreement. This instrument constitutes the entire agreement between the parties and may be modified only by a writing signed by both parties.
23. Governing Law. This Lease shall be governed by and construed in accordance with the laws of the State of California.
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IN WITNESS WHEREOF, the parties have executed this Lease as of the date first written above:
LESSEE:
D E S E R T RE C R E AT I O N D I ST R I C T
California Public Agency
By:
Kevin Kalman, General Manager
LESSOR:
CITY OF COACHELLA
California Municipal Corporation
By:
Dr. Gabriel D. Martin, City Manager
Attest:
By:
Angela M. Zepeda
City Clerk - City of Coachella
Approved as to Form:
By:
Best, Best & Krieger LLP
City Attorney
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EXHIBIT "A"
DESCRIPTION OF BUILDING:
The City of Coachella (Lessor) owns real property (approximately 9,589 square foot “Building”) located at 1515 Sixth Street, Assessor Parcel Numbers: 009 - 618 - 4 7 2 , in the City of Coachella, County of Riverside, and the State of California.
“Premises” (west-wing 1705 square feet); highlighted below.
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EXHIBIT “B"
SURVEY OF PREMISES
Pending
Item 19.
STAFF REPORT
1/25/2023
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize City Manager to execute a Lease Agreement with the Green Room Theatre Company for use of office space at City Hall.
STAFF RECOMMENDATION:
Authorize City Manager to execute a Lease Agreement with the Green Room Theatre Company for use of office space at City Hall.
EXECUTIVE SUMMARY:
The City published a request for proposals for businesses interested in leasing the space vacated by the water cashiering services at City Hall and did not receive any responses. Before the City Council on this Agenda Packet is the proposed leased of this space to Desert Recreation District (DRD). If approved DRD will vacate the office space they currently occupy at City Hall totaling 264 square feet.
The Green Room Theatre Company did not respond to the published request for proposals, however advised they were interested should additional office space become available. The Green Room Theatre Company is a non-profit theatre founded in 2017 and has produced numerous adult and youth performances in various cities and libraries throughout the Coachella Valley. The available office space will accommodate the office needs for the Green Room Theatre Company and allow their organization to expand their services in Coachella; the lease details are highlighted below:
Term = three years; February 1, 2023 – January 31, 2026 Utilities = to be paid by Lessee for said property; with the exception of the following:
alarm, water, sewer, trash and electric.
Maintenance/Janitorial = to be completed by Lessee for said property. Insurance = to be provided by Lessee for said property. Monthly Rent = $0.45 per square foot (264 square feet) = $118.80 FISCAL IMPACT:
The recommended action would have a positive fiscal impact of $1,425.60 annually.
Attachments: Proposed Lease
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LEASE AGREEMENT
BETWEEN THE CITY OF COACHELLA AND
GREEN ROOM THEATRE COMPANY
THIS LEASE AGREEMENT (the "Lease") is made as of January 25, 2023 by and between THE CITY OF COACHELLA, a California municipal corporation (the "Lessor"), and the GREEN ROOM THEATRE COMPANY, a California Non-Profit organization (the "Lessee"), with reference to the following facts:
RECITALS
A. The Lessor owns a civic building located at City Hall 1515 Sixth Street, Coachella, CA 92236, which is described in Exhibit A and totals 9,589 square feet (the “Building”).
B. Lessee desires to lease 264 square feet of the Building (the “Premises”) from the Lessor, described in more detail in Exhibit “A” for purposes of providing theatre programming and education services to residents of the City of Coachella and for all activities incidental or necessary to accomplish said purpose.
NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:
AGREEMENT
1. Recitals. Lessor and Lessee acknowledge the Recitals set forth above which are incorporated herein by this reference together with the Exhibits attached hereto.
2. Leasehold. Lessor hereby leases to Lessee, and Lessee hereby leases from Lessor, the Premises, for the term, at the rental and upon the conditions set forth herein. Lessee accepts the Premises, including the appurtenant improvements, structures, and facilities, if any, in "AS IS" condition.
3. Premises. The Premises described in Exhibit A amount to an area of approximately 264 square feet. Upon execution of this Lease, Lessor grants to Lessee the right to survey the Premises (the "Survey") and such Survey, if performed, shall replace Exhibit B as the description of the Premises.
4. Term of Lease. The original term of the Lease shall be for a three (3) year period commencing on February 1, 2023 and terminating on January 31, 2026 (the "Term").
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5. Rent. Term Minimum Annual Rent. During the Term of this Lease, Lessee shall pay to Lessor monthly rent in the sum of One Hundred Eighteen Dollars and Eighty Cents ($118.80). Lessee shall pay Lessor all sums due for monthly rent without deduction, set off, prior notice, or demand, in advance of the 1
st day of each month and continuing through
the term of this Lease.
5.1 Where to Pay Rent. All rent shall be paid to Lessor at the address specified below in Section 19.
6. Utilities, Maintenance and Insurance.
a) Utilities. Lessee shall make all arrangements for and shall pay for all utilities, with the exception of: electricity, trash, water, sewer and alarm system for the Premises. b) Maintenance. Lessee shall provide all maintenance and repairs, at Lessee’s sole cost and expense, to keep the Premises in good order and condition, including any improvements approved by the Lessor to be constructed and/or installed by the Lessee during the term of this Lease. Lessee agrees to maintain the leased premises in the same condition as when received, wear and tear in the usual and ordinary operation by Lessee; provided Lessor agrees to repair and maintain all exterior walls, the roof and other structural portions of the building, except for damages caused by Lessee, its officers, agents and patrons of the Green Room Theatre Company. Lessor further agrees to: maintain and keep in good working condition the heating and cooling system including normal servicing and preventative maintenance.
c) Insurance. All insurance carried by Lessee shall be primary to and not contributory with any similar insurance carried by Lessor, whose insurance shall be considered excess insurance only. Lessee shall carry and maintain, during the entire term thereof, at Lessee's sole cost and expense, the following types of insurance in the amounts specified and in the form provided for in this section:
i. General Liability Insurance. Broad-form comprehensive general liability insurance with limits of not less than One Million Dollars ($1,000,000) per person and One Million Dollars ($1,000,000) each occurrence, insuring against any and all liability of Lessee with respect to the Premises or arising out of the maintenance, use or occupancy thereof, and property damage liability insurance with a limit of not less than One Million Dollars ($1,000,000) each accident, or One Million Dollars ($1,000,000) combined single limit.
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ii. Property Insurance. Lessee shall obtain and maintain in force a policy or policies of insurance in the name of Lessee, with any loss payable to Lessee, and any lender of Lessor insuring against loss or damage to the improvements on the Premises, including, without limitation, any improvements installed or constructed by Lessee. The amount of such insurance shall be equal to the full insurable replacement cost of such improvements, as the same shall exist from time to time, or the amount required by any lender of Lessor, but in no event more than the commercially reasonable and available insurance value thereof. If the coverage is available and commercially appropriate, such policy or policies shall insure against all risks of direct loss or physical damage (except the perils of flood and earthquake unless required by a lender of Lessor). If such insurance coverage has a deductible clause, the deductible amount shall not exceed 'the amount permitted by a lender of Lessor. In the event any casualty results in damage to the improvements on the Premises which are the property of Lessor (and not constructed or installed by Lessee in accordance with the provisions hereof), Lessee shall either (i) use the proceeds of insurance to cause the restoration of such property of Lessor or (ii) pay or cause payment to Lessor or any lender of Lessor in an amount of the proportionate share of insurance proceeds attributable to damage to such property of Lessor. iii. Delivery of Certificate of Insurance. Lessee shall deliver to Lessor certificates of insurance evidencing the insurance procured by Lessee, which certificates shall name Lessor as an additional insured together with any lender of Lessor. The Certificates of Insurance shall be delivered by Lessee to Lessor at the time of the execution of the Lease and shall be monitored regularly.
iv. Notice of Cancellation. All insurance p o l i c i e s s h a ll contain a provision that such policies shall not be canceled or terminated without thirty (30) days' prior notice from the insurance company to Lessor.
Lessee agrees that on or before thirty (30) days prior to expiration of any insurance policy, Lessee will deliver to Lessor written notification in the form of a receipt or other similar document from the applicable insurance company that said policy or policies have been renewed, or deliver certificates of coverage from another good and solvent insurance company for such coverage.
7. Use. Lessee shall use and occupy the Premises for purposes of providing theatre programming and education services and for all activities incidental or necessary to accomplish said purpose, and for no other purpose. Lessee shall not use the Premises for
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the purposes of storing, manufacturing or selling any inherently dangerous substance, chemical, thing, or device.
8. Janitorial Services. The Lessee agrees to provide at its sole cost and expense janitorial services for the leased Premises.
9. Hazardous Substances and Hazardous Materials.
a) Defined. For purposes of this Lease, the term "Hazardous Substances" shall be as defined in the Comprehensive Environmental Response, Compensation, and Liability Act, 42 U.S.C. §§ 9601 et seq., and any regulations promulgated pursuant thereto, and as used to define "Hazardous Wastes" in the Resource Conservation and Recovery Act, 42 U.S.C. §§ 6901 et seq., and any regulations promulgated thereto, or as may be identified or defined by any federal, state or local law or regulation.
b) Prohibition and Indemnity. Lessee shall not (either with or without negligence) cause or permit the use, storage, generation, escape, disposal or release of any Hazardous Substances or Hazardous Wastes in any manner not sanctioned by law. In all events, Lessee shall indemnify and hold Lessor harmless from any and all claims, damages, fines, judgments, penalties, costs, liabilities or losses (including, without limitation, any and all sums paid for settlement of claims, attorneys' fees, and consultants' and experts' fees) (collectively "Claims") from the presence or release of any Hazardous Substances or Hazardous Wastes on the Premises if caused by Lessee or persons acting under Lessee. The foregoing indemnity shall apply regardless of whether or not any such Claims are contributed to by the negligence or fault of the indemnified party, by the violation of any law, statute or regulation by the indemnified party, and even if the indemnified party is strictly liable therefore. However, in the event of such contributory negligence or other fault of the indemnified party, then the indemnified party shall not be indemnified hereunder in the proportion that the indemnified party’s negligence or other fault caused any such Claims. Lessee shall execute such affidavits, representations or other documents from time to time as Lessor may reasonably request concerning Lessee's best knowledge and belief as to the presence of Hazardous Substances or Hazardous Wastes on the Premises. This paragraph shall survive the termination of this Lease.
10. Improvements.
a) Consent of Lessor. Lessee shall not construct or make any installations, additions, improvements or alterations in or to the Premises, without the prior written
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consent of Lessor, which would not be unreasonably withheld. b) Lessee to Pay Improvement Cost. All installations, additions, improvements, or alterations constructed or made to the Premises, with the consent of Lessor, shall be made at the sole cost and expense of Lessee.
c) Removal of Improvements. All installations, additions, improvements, or alterations constructed or made to the Premises by Lessee shall remain Lessee's personal property and, notwithstanding principles of law applicable to real property improvements, Lessee's installations, additions, improvements or alternations shall not be deemed improvements to Lessor's Premises and may be removed from the Premises by Lessee upon termination of this Lease in the sole discretion of Lessee. Further, upon termination of this Lease and following removal of Lessee's property, the Premises shall be restored to a condition reasonably satisfactory to Lessor, at Lessee's expense. Any of Lessee’s property, as aforesaid, not removed from the Premises upon termination of this Lease shall become the property of Lessor.
d) Mechanic’s Liens. Lessee agrees to pay promptly for all labor or materials furnished for any work of construction, improvements, alterations, additions, repairs or maintenance performed by Lessee in connection with the Premises, and to keep and to hold the Premises free, clear, and harmless of and from all liens that could arise by reason of any such work.
11. Termination. Within ninety (90) days prior to expiration of the Term, either Lessor or Lessee may terminate this Lease, without cause, by serving the other party with thirty (30) days' prior written notice of such termination (a "Notice of Termination"). Upon termination of this Lease, Lessee shall return the Premises in good condition and repair to the reasonable satisfaction of Lessor.
12. Signs. Lessee shall not install any signs on the Premises without the prior written consent of Lessor, which would not be unreasonably withheld.
13. Assignment and Subleasing. Lessee shall not assign, o r m o r t g a g e , this Lease in whole or in part, nor sublet all or any part of the Premises, without the prior written consent of Lessor in each instance, which consent may be granted or denied in Lessor's sole discretion. This prohibition against assigning or subletting shall be construed to include a prohibition against any assignment or subletting by operation of law. In the event that Lessor's written consent is granted, Lessee shall pay all expenses in connection with such assignment and Lessee shall remain primarily obligated to Lessor
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for performance of all provisions of this Lease.
14. Use of Premises by Lessor. The Premises will be used as meeting and office space for the Lessee.
15. Entry and Inspection. Lessee shall permit Lessor or Lessor’s agents to· enter upon the Premises at reasonable times and upon reasonable notice, for the purpose of inspecting the same.
16. Indemnification. To the extent permitted by law, Lessor shall not be liable for any damage or injury to Lessee, or any other person, or to any property, occurring on the Premises or any part thereof in connection with this Lease, unless caused by the gross negligence or willful misconduct of Lessor. Lessee agrees to indemnify and hold Lessor harmless from any claims for damages which arise in connection with any such occurrence. Lessor agrees to indemnify and hold Lessee harmless from any claims for damages which arise from the gross negligence or willful misconduct of Lessor in connection with the Premises or this Lease. Said indemnifications shall include indemnity from any reasonable costs or fees which the indemnified party may incur in defending any such claim. The provisions of this Section shall survive termination of this Lease.
17. Lessor's Remedies on Default. If Lessee defaults in the payment of rent or defaults in the performance of any of the other covenants or conditions hereof, Lessor may give Lessee notice of such default and if Lessee does not cure any such default within thirty (30) days after the giving of such notice (or if the default is of a nature that it cannot be completely cured within such period, if Lessee does not commence such cure within such thirty (30) days and thereafter proceed with reasonable diligence and in good faith to cure such default), then Lessor may terminate this Lease on not less than thirty (30) days' notice to Lessee. On the date specified in such notice, the term of this Lease shall terminate and Lessee shall then quit and surrender the Premises to Lessor, without extinguishing Lessee’s liability. If this Lease shall have been so terminated by Lessor, Lessor may at any time thereafter resume possession of the Premises by any lawful means and remove Lessee or other occupants and their effects.
18. Waiver. No Failure to Lessor to enforce any term hereof shall be deemed to be a waiver.
19. Notices. Any notice, request, demand, or other communication which either party may or is required to give, shall be in writing and shall be delivered in person or sent to the address set forth herein below by registered or certified mail, return receipt requested with postage prepaid, by commercial overnight courier, with written verification of
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receipt, or by telecopy. A notice shall be deemed given: (a) w h e n delivered by personal delivery (as evidenced by the receipt); (b) three (3) days after deposit in the mail if sent by registered or certified mail; (c) one (1) business day after having been sent by commercial overnight courier as evidenced by the written verification of receipt or (d) on the date of confirmation if telecopies. Either party may change its address for receiving notice by written notice given to the other in accordance with the provisions of this Notices section.
To Lessor
City of Coachella
53462 Enterprise Way
Coachella, CA 92236
Attn: Maritza Martinez
Phone: (760) 501-8111
E-mail: [email protected]
To Lessee
Green Room Theatre Company
P.O. Box 612
Palm Desert, CA 92260
Attn: David Catanzarite
Phone: (760) 696-2546
E-mail: [email protected]
20. No Agency/Employment. In performing the terms of this Lease, the Lessor and Lessee each remain an autonomous and separate entity, solely responsible for its own actions and those of its officers, employees, agents and volunteers. No relationship of employment, agency, partnership or joint venture is to be created by or implied from this Lease.
21. Time of Essence. Time is of the essence of this Lease.
22. Entire Agreement. This instrument constitutes the entire agreement between the parties and may be modified only by a writing signed by both parties.
23. Governing Law. This Lease shall be governed by and construed in accordance with the laws of the State of California.
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IN WITNESS WHEREOF, the parties have executed this Lease as of the date first written above:
LESSEE:
GR E E N R O O M T H E A T R E C O M PA N Y
California Non-Profit
By:
David Catanzarite, Artistic Director
LESSOR:
CITY OF COACHELLA
California Municipal Corporation
By:
Dr. Gabriel D. Martin, City Manager
Attest:
By:
Angela M. Zepeda
City Clerk - City of Coachella
Approved as to Form:
By:
Best, Best & Krieger LLP
City Attorney
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EXHIBIT "A"
DESCRIPTION OF BUILDING:
The City of Coachella (Lessor) owns real property (approximately 9,589 square foot “Building”) located at 1515 Sixth Street, Assessor Parcel Numbers: 009 - 618 - 4 7 2 , in the City of Coachella, County of Riverside, and the State of California.
“Premises” (264 square feet); highlighted below.
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EXHIBIT “B"
SURVEY OF PREMISES
Pending
Item 20.
STAFF REPORT
1/25/2023
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize issuance of Notice of Termination to Coachella Valley Raiders Youth Football Association (CVRYFA) and recommend executing Amendment of Memorandum of Understanding (MOU) removing CVRYFA as a party to this MOU.
STAFF RECOMMENDATION:
Authorize issuance of Notice of Termination to Coachella Valley Raiders Youth Football Association (CVRYFA) and recommend executing Amendment of Memorandum of Understanding (MOU) removing CVRYFA as a party to this MOU.
BACKGROUND:
The City has a Memorandum of Understanding (MOU) through which it provides five sports leagues access to use city park fields for their sport organizations’ recreational services. One of those sports leagues is the Coachella Valley Raiders Youth Football Association (CVRYFA). This organization has been a member of the City’s Sport League MOUs since 2010.
DISCUSSION/ANALYSIS:
The season for American Football, as noted in the MOU, starts in late July and runs through November of each year. Since last year CVRYFA has not come in to pull facility use permits.
City staff has tried communicating with the CVRYFA board members since Spring of 2022 without response.
Per Section 11 and Section 12 of the MOU the City can terminate or amend the agreement providing the said party a thirty (30) day notice. Staff has emailed, called and text messaged the Board President and Commissioner without responses numerous times. Additionally, a formal notice requesting a response was mailed and emailed to CVRYFA on October 25, 2022; City staff has not received a response.
During the January 2023 Commission meeting the Commission recommended issuance of Notice of Termination to Coachella Valley Raiders Youth Football Association (CVRYFA) and
Item 21.
recommend approval of executing Amendment of Memorandum of Understanding (MOU) removing CVRYFA as a party to this MOU.
FISCAL IMPACT:
No fiscal impact.
Attachment:
Amended MOU
Item 21.
1 TENTH AMENDED AND RESTATED MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF COACHELLA AND THE SPORTS LEAGUES
This Memorandum of Understanding (hereinafter “MOU”) is made on January 25, 2023, by and between the City of Coachella, a California municipal corporation organized and existing under the laws of the State of California (hereinafter, “City”), Coachella Youth Baseball & Softball Association (hereinafter “CYBSA”), Coachella Valley Soccer League (“CVSL”), Coachella Youth Sports Association – Soccer (hereafter “CYSA-S”) and Coachella Little Arabs Youth Football (hereinafter “CLAYF”), hereinafter also referred to individually as a “Party” or jointly as “Parties.”
RECITALS
WHEREAS, the City of Coachella is a California municipal corporation organized and existing under the laws of the State of California, which provides various park facilities to its community including: Bagdouma Park, and Rancho Las Flores Park (referred to hereinafter collectively as “Parks”);
WHEREAS, CYBSA is a youth sports league operating its baseball and softball sports leagues within the City of Coachella, specifically using Bagdouma Park during their sports season which runs from February 1 to May 31, of each year for their practices, games, tournaments, programs and related baseball activities;
WHEREAS, CVSL is a youth and adult soccer sports league operating its sports leagues within the City of Coachella, specifically using Rancho Las Flores Park, from November 1 to July 31, during part of their sports season for their practices, games, tournaments, programs and related soccer activities;
WHEREAS, CYSA-S is a youth and adult soccer sports league operating its sports leagues within the City of Coachella, specifically using Bagdouma Park, from November 1 to July 31, during part of their sports season for their practices, games, tournaments, programs and related soccer activities;
WHEREAS, CLAYF is a youth football and cheerleading sports league operating its sports league within the City of Coachella, specifically using Bagdouma Park during its sports season which runs from July 20 to November 30, of each year for its practices, games, tournaments, programs and related football activities;
Item 21.
2 WHEREAS, the past use of Parks by CYBSA, CVSL, CYSA-S, and CLAYF (collectively, “Sports Leagues”) have had concerns regarding which sports league has access to certain areas of the Parks;
WHEREAS, the City is interested in resolving these use and access conflicts between the Sports Leagues by entering into this MOU with the Sports Leagues using City facilities to established a mutually agreeable schedule and understanding; WHEREAS, since the Sports Leagues also charge fees for the public to join their respective sports leagues which use the Parks, the Sports Leagues have agreed to have and maintain their 501(c)(3) non-profit corporate status as of the date of this MOU and for the term of this MOU;
WHEREAS, the Sports Leagues have reached a mutual understanding that will grant the Sports Leagues access to certain mutually agreeable sections of Bagdouma Park, and/or Rancho Las Flores during their respective sports seasons under the terms of this MOU; and
WHEREAS, each Sports League must: 1) apply for a facility use permit for sports season use, 2) request an invoice from the City for the individual sport league’s season use fees, 3) pay/commit to a payment plan for the corresponding use fees, 4) obtain an approved facility use permit prior to being permitted field use for the season, as is allowed for by the terms of this MOU; and
WHEREAS, the Sports Leagues must submit a separate facility use permit request and obtain an approved facility use permit for any and all uses not authorized by the terms of this MOU;
WHEREAS, by entering into this MOU the City, CYBSA, CVSL, CYSA-S, and CLAYF will strengthen their relationship to provide services to the public upon a mutual understanding.
NOW, THEREFORE, the City, CYBSA, CVSL, CYSA-S, and CLAYF mutually understand and agree as follows:
1. General. The foregoing recitals are true and correct and all exhibits referred to hereinafter are hereby incorporated into and made a part of this MOU.
Item 21.
3 2. Access to City Park Areas by Sports Leagues. The below sections describe park access areas per league. For permitted use of these areas each league must obtain an approved Facility Use Permit for sport season play annually. All non-sport season play must be permitted separately from season league play per a separate Facility Use Permit.
2.1. CYBSA shall have access to the areas of Bagdouma Park described as area A and B in Exhibit 1 attached hereto and incorporated herein by this reference, from February 1 to May 31, of each year. The permitted access shall be as reflected in the issued annual/monthly Facility Use Permit .
2.2. CVSL shall have access to the areas of Rancho Las Flores Park described as areas C1, C2 and C3 in Exhibit 2 as permitted by the issued annual/monthly Facility Use Permit. The available uses of these areas during season play are as follows:
1) November 1 to November 30: Exhibit 2 areas C1, C2 and C3; 2) December 1 to May 31: Exhibit 2 areas C1, C2 and C3; 3) June 1 to July 31: Exhibit 2 area C1, C2 and C3;
4) August 1 – October 31; Bagdouma Field 4 only Mondays, Wednesdays and Sundays.
2.3. CYSA-S shall have access to the areas of Bagdouma Park described as areas C and C3 in Exhibit 1 and as reflected in the issued annual/monthly Facility Use Permit. The available uses of these areas during season play are as follows:
1) November 1 to November 30: Exhibit 1 areas C;
2) December 1 to May 31: Exhibit 1 areas C and C3;
3) June 1 to July 31: Exhibit 1 area C;
4) August 1 – October 31; Bagdouma Field 4 only Tuesdays, Thursdays and Saturdays.
2.4. CLAYF shall have access to the area of Bagdouma Park described as area C3 in Exhibit 1 attached hereto and incorporated herein by this reference, from July 20 to November 30, of each year. The permitted access shall be as reflected in the issued annual/monthly Facility Use Permit .
2.5. At all other times and dates not described in Subparagraphs 2.1,
2.2, 2.3, 2.4, and 2.5 above, the areas identified as in Exhibit 1 - 2 as “A”, “B”, “C”, “C1”, “C2” and “C3” (hereinafter “League Areas”) shall be available and open to be used and accessed by other parties and the general public. Moreover, when the League Areas are not being used by the respective Sports Leagues during their sports season, other parties and the general public shall have use and access to the League Areas.
Item 21.
4 2.6. None of the use and access rights granted to the respective Sports Leagues in Subparagraphs 2.1, 2.2, 2.3, 2.4, and 2.5 shall abrogate and deny the City’s ability to use and access the League Areas for any and all purposes, in the City’s sole and absolute discretion, which may include but are not limited for maintenance purposes, for special events, to respond to emergencies, to make improvements to the League Areas, reseed the grass at least twice annually each year in the League Areas, and to carry out other municipal and local responsibilities and duties of the City. When the City exercises its absolute and sole use and access rights described herein, the City will use all reasonable efforts to provide advance notice of its use of the League Areas and to minimize the disturbance and inconvenience this may cause the Sports Leagues.
2.7. Non-Season Play. All non-season play must be permitted separately from season league play per a separate facility use permit. No Sport League can obtain facility use permits for non-season play if it will result in issuance of permitted facility use exceeding a nine month period. Sport League facility use cannot exceed nine months between January 1st and December 31st of each calendar year; total facility use is the combined sport season play and non-sport season play per calendar year. All nonseason play requests will be evaluated individually and approved only if they can be accommodated without impacts to field conditions and existing season play field areas as identified in Section 2 of this MOU.
3. Access to the Snack Bar by Sports Leagues. For permitted use of the snack bars each league must obtain an approved facility use permit as allowed by Chapter 12.32 of the Municipal Code.
4. Non-Profit: 501(c)(3). To be eligible for use of and access to the League Areas, the Sports Leagues have agreed to have a 501(c)(3) status for their respective league organization, as named in the MOU and as currently identified by their respective 501(c)(3) number and Employment Identification Number, and to maintain that 501(c)(3) status active and current. Should the Sports League 501(c)(3) status not be in current standing (such as but not limited to: inactive, suspended or delinquent), the City will issue the Sports League a written Notice of Violation. The Sports League will have 180 days from the status to an active and current standing (as verifiable by public state and federal websites). Should the Sports Leagues not return its 501(c)(3) status to a current status by day 181 from the date of the Notice of Violation the Sports League’s Facility Use Permit and facility access will be revoked until corrected.
Item 21.
5 5. General Liability Insurance and Business License. The sports league shall be required to submit a City of Coachella Business License and a proof of General Liability insurance prior to the start of the season, in the amount of $1,000,000 reflecting the City of Coachella and its officials as additional insured with respect to the use of the City facilities (Bagdouma Park and/or Rancho Las Flores Park). Without receipt of this submittal a Facility Use Permit will not be issued, delaying facility access until provided.
6. Record Keeping.
6.1 The following documents must be provided to the City thirty (30) days prior to the commencement of the sports season in order to ensure no delays are experienced in permitting sport season play: copy of the league bylaws, submit form identifying its board members, file form identifying: when, where and how often the sport league holds its regular meetings, copy of the league’s current 501c3 status and original issuance, current insurance documents providing the coverage referenced in Section 5. A facility use permit will not be issued without the above noted documents. If the documents are not provided to the City thirty (30) days prior to the commencement of the sports season the Sports League may experience up to a thirty (30) day delay in obtaining the required Facility Use Permit for facility access.
6.2 Forty-five (45) days after the start of the sports season each Sport League must provide the City the following information: number and names of all teams registered with the Sports League; name and city of residency and age of each registered player listed per team. If the documents are not provided to the City within the forty-five (45) days the Sport League may experience up to a thirty (30) day delay in obtaining the required Facility Use Permit for facility access.
6.3 Staff must be invited to any and all Sport League elections and be provided at least twelve (12) calendar days’ notice of such an election via certified mail.
6.4 The Sports Leagues shall keep and maintain during the term of this MOU, in accordance with generally accepted accounting principles, complete books of accounts and accounting records (collectively, the “Books and Records”) of all league enrollment fees, purchases and receipts of merchandise, food, beverage, inventories and all sales and other transactions from which the Sports Leagues’ receipts and charges are or can be determined.
Item 21.
6 6.5 The Sports Leagues shall record all transactions, at the time each transaction is made, whether for cash or credit.
6.6 The Sports Leagues shall retain the Books and Records during the term of this MOU and for a period of at least four (4) years after the end of each calendar year thereof.
6.7 The Sports League shall present an annual End of the Year Report to the Parks and Recreation Commission.
7. User Fees. The Sports Leagues must pay the approved user fees for their use of City facilities. All uses must be permitted and codified per an issued Facility Use Permit.
7.1 All Facility Use Permits will reflect the total sports season use costs.
Each Sports League will have the option to 1) pay all fees prior to the start of its sports season 2) pay fees on a month to month basis or 3) establish up to three payment installments in order to pay the complete amount owed for use of the City facilities during its sports season (the last installment payment cannot be scheduled later than thirty-one (31) days before the end of the sports season).
Should the Sports League lapse in any one of its arranged payment installments a Notice of Correction will be issued and the Sports League will be provided fourteen (14) days to pay the agreed payment otherwise the Sports League’s Facility Use Permit will be revoked until the full payment due is made.
8. Financial Audit. The Books and Records shall, upon five (5) business days’ prior written notice to the Sports Leagues, be open for inspection by City, its auditors or other authorized representatives.
8.1 The Sports Leagues shall be audited by a third party financial firm selected and paid for by the City of Coachella bi-annually. Prior to the audit the Sports League will provide written notification of all documents requested to complete the financial audit; the Sports League will be provided 30 days to produce requested documents. Should the documents requested not be produced within the 30 days provided facility access will be revoked until corrected. The final audit documents will be posted on the City website.
Item 21.
7 8.2 All members of Sport League boards must attend the annual 501c3 training provided by the City.
8.3 All Sport Leagues must obtain a Financial Audit score of C or higher and each Sport League’s Financial Audit score much improve each year.
9. Code of Conduct. The City of Coachella Municipal Code Chapter 12.32 establishes Park Use Regulations. Sports League representative must at all times ensure their actions do not conflict with the Activities and Conduct Prohibited in City Parks.
Violations will result in restricting the violator from accessing the park. If violations are recurring the restriction period can extend to the entire Sports League Season. Extended restriction periods will result in a written Notice of Violation to be issued by the City of Coachella Public Works Director.
10. Term. This MOU shall be effective as of March 1, 2023, and shall continue in effect until June 30, 2024, unless earlier terminated as provided herein. This MOU shall be automatically renewed from year to year on July 1st, unless either Party gives notice to the other Parties, on or before May 1 of each year, of its intent not to renew this MOU.
11. Termination of Agreement.
11.1 Grounds for Termination. City may, by written notice to Sports Leagues, terminate this Agreement at any time for violations of the City’s Municipal Code Chapter 12 Park Use Regulations and may terminate this Agreement without cause by giving written notice to Sports Leagues of such termination, and specifying the effective date thereof, at least thirty (30) days before the effective date of such termination.
12. Notice. Notices under this MOU shall be given in writing, by personal delivery, or first class mail, addressed to:
For CYBSA: For CYSA–S:
President, Coachella Youth President, Coachella Youth
Baseball & Softball Association Sports Association - Soccer P.O. Box 1296 P.O. Box 1323
Coachella, CA 92236 Coachella, CA 92236
For CLAYF
President, Coachella Little
Arabs Youth Football
Item 21.
8 P.O. Box 1109
Coachella, CA 92236
For City of Coachella: For CVSL:
City Manager President
53-990 Enterprise Way 51544 Cesar Chavez St. Suite 1H
Coachella, CA 92236 Coachella, CA 92236
13. Amendments. To the extent that either of the Parties believes that the MOU should be amended, the Parties agree to negotiate on such amendments in good faith in order to further the objectives of this MOU.
14. Complete and Final Agreement. This MOU contains the entire understanding of the Parties hereto with respect to the subject matter contained herein, and represents the complete and final expression of the Parties and supersedes any prior written or oral discussion, negotiation, understandings or agreements between the Parties.
15. Successors and Assigns; Transfer or Sale. No interest in this MOU shall be sold, assigned, pledged or alienated in any manner without the written consent of the other Parties. This MOU shall be binding on and shall inure to the benefit of the Parties hereto and their respective successor and permitted assigns. Permitted and access to the aforementioned City facilities (Park and Snack Bar Use) is provided to the Sports Leagues by the City and cannot be transferred/given by the Sports Leagues to any other entity.
16. No Third Party Beneficiaries. This MOU is not intended to, and shall not be construed to, create any right on the part of a third party to bring an action to enforce any of its terms and understandings.
17. Counterparts. This MOU may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together constitute one and the same document.
18. New Party Requirements. No Sport League can be eligible to be added as a party to the Agreement unless: 1) less than two organizations are providing one of three youth sports (soccer, baseball/softball, football); 2) Sport League applicant must have at
Item 21.
9 least three consecutive years in operation 3) Sport League applicant can provide the following documents for three consecutive years: active and current 501c3 status, 1023 documents, Registered with Franchise State Tax Board documents, Registered as a State Charity, financial documents including general ledger of all transactions for the same three years, applicant can provide all Financial Audit documents and obtain a score of C or better by the City assigned third party auditor.
WHEREFORE, IN WITNESS THEREOF, the City, CYBSA, CVSL, CYSA-S, CVRYFA, and CLAYF hereby execute and enter into this Memorandum of Understanding with the intent to be bound thereby through their authorized representatives whose signatures are affixed below.
CITY OF COACHELLA:
By: ____________________________
Gabriel D. Martin, Ph.D, City Manager
ATTEST:
By: ____________________________
Angela M. Zepeda, City Clerk
Approved as to form:
By: ____________________________
Carlos Campos, City Attorney
COACHELLA YOUTH BASEBALL
AND SOFTBALL ASSOCIATION
By: ____________________________
Juan Rodriguez, President
COACHELLA VALLEY SOCCER
LEAGUE
By: ____________________________
Manuel Montaño, President
COACHELLA YOUTH SPORTS
ASSOCIATION SOCCER
By: ____________________________
Alma Aceves, President
COACHELLA LITTLE ARABS
YOUTH FOOTBALL
By: __________________________
Mario Gallo, President
Item 21.
10 EXHIBIT 1 – BAGDOUMA PARK
Item 21.
11 EXHIBIT 2 – RANCHO LAS FLORES PARK
Item 21.
STAFF REPORT
12/14/2022
TO: Honorable Mayor and City Council Members
FROM: Andrea J. Carranza, Deputy City Clerk
SUBJECT: Mayor's Appointments to Various Council Subcommittees, Coachella Valley Association of Government (CVAG) Committees, Other Agencies, etc.
STAFF RECOMMENDATION:
Appoint the members of Council to the various intergovernmental organizations, associations and City subcommittees.
BACKGROUND:
The City Council Members represent the City on various intergovernmental agencies and associations that consider policy and legislation, which directly impacts the City. In addition, Council Members serve on City subcommittees (ad hoc and standing) and as liaisons to several entities. In compliance with the requirements of the Maddy Act, Government Code 54972, the attached local appointments list shows all boards, commissions, and committees which are appointed by the legislative body of the local agency and the dates of their terms of office.
Also, attached is a completed Fair Political Practices Commission (FPPC) form 806, which has been posted to the City’s website. This form is required pursuant to FPPC Regulation 18705.5.
Each agency must post on its website Form 806, which lists all the paid appointed positions to which an official will vote to appoint themselves. This form must be posted prior to a vote (or consent item) to appoint a governing board member if the appointee will participate in the decision and the appointment results in additional income of $250 or more in a 12-month period.
The Mayor will be identifying Council appointments to these Committees.
FISCAL IMPACT:
There is no fiscal impact to the General Fund.
Attachments: Appointments List
FPPC Form 806
Item 23.
Agency Report of:
Public Official Appointments
1. Agency Name
City of Coachella
Division, Department, or Region (If Applicable)
City Council
Designated Agency ontact (Name, Title)
Andrea J. Carranza, Deputy City Clerk
Area Code/Phone Number
760-398-3502
2. Appointments
Agency Boards and
Commissions
Coachella Valley
Association of
Governments (CVAG)
Executive Committee
Coachella Valley
Association of
Governments (CVAG)
Transportation Committee
Coachella Valley
Association of
Governments (CVAG)
Homelessness
Committee
Coachella Valley
Association of
Governments (CVAG)
Energy Environmental
Resource Committee
3. Verification
E-mail
[email protected]
Name of Appointed Person
Steven A. Hernandez
•Name (Last, First)
Josie Gonzalez
Alternate, if any (Last, Arst)
Steven Hernandez
•Name (Last, First)
Neftali Galarza
Alternate, if any (Last, First)
Josie Gonzalez
•Name {Last, Rrst}
Alternate, if any
Denise Delgado
(Last, Rrst)
Neftali Galarza
•Name (Last, First)
Josie Gonzalez
Alternate, if any (Last. Arst)
•
•
•
•
•
•
•
•
A Public Document
California 806
Form
For Official Use Only
Date Posted:
09/14/2021
(Month, Day, Yeary
Appt Date and Per Meeting/Annual Salary/Stipend Length of Term • Per Meeting: $
125
~/~_±Q__ Af){1Date
• Estimated Annual:
1 Year 181 $0-$1 '000 0 $2.001-$3,ooo
Length of Term
0$1 ,001-$2,000 0 Other
• Per Meeting: $
100
__g_t 09-/ _1Q_ Af){1Date
• Estimated Annual:
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Length of Term
0 $1 ,001 -$2,000 0 Other
~~_±Q__ • Per Meeting: $
100
Appl Date
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100
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I have read and understand FPPC Regulation 18705. 5. I have verified that the appointment and information identified above is true to the best of my information and belief.
Andrea J. Carranza Deputy City Clerk 09/14/2021
Print Name Title (Month, Day, Year)
Comment-------------------------------------------
FPPC Form 806 (5112)
FPPC Toll-Free Helpline: 866IASK-FPPC (8661275-3772)
Item 23.
Agency Report of:
Public Official Appointments
Continuation Sheet
1. Agency Name
City of Coachella
2. Appointments
Agency Boards and
Commissions
Coachella Valley
Association of
Governments (CVAG)
Public Safety Committee
Coachella Valley
Conservation
Commission (CVCC)
Sunline Transit Agency
1) Board
2) Finance Committee
3) Taxi Committee
4) Chairman Executive
Committee ($50x1)
Coachella Valley
Mosquito & Vector
Control District Board
Riverside County
Transportation
Commission (RCTC)
Coachella/Indio
Transfer Station Joint
Powers Authority
Name of Appointed Person
•Name Megan Beaman Jacinto
(Last, First)
N/A
Alternate, if any (Last, Arst)
Steven Hernandez
•Name (Last, Arst)
Josie Gonzalez
Alternate, if any (Last, Arst)
•Name Megan Beaman Jacinto
(Last, Arst)
Steven A. Hernandez
Alternate, if any (Last, Rrst)
•Name
Denise Delgado
(Last, First)
N/A
Alternate, if any (Last. Arst)
Steven A. Hernandez
•Name (Last, Arst)
Alternate, if any
Denise Delgado
(Last, First)
Naftali Galarza
•Name (Last, First)
Alternate, if any
Megan Beaman Jacinto
(Last, First)
Appt Date and
Length of Term
• ~~~ ApptDate
• 1 Year
Length of Term
• _g_1~~ ApptDate
• 1 Year
Length of Term
• _E_t~t~ App/Date
• 1 Year
Length of Term
• _E_t~~ App/ Date
• 1 Year
Length of Term
• ~~~ ApptDate
• 1 Year
Length of Term
California 806
Form
A Public Document
Page _2_ of _3_
Date Posted: -..,.,.0.,...9....,. 1,_
14=/-20....,.2
,-
1 .....-- (Month, Dar. Year)
Per Meeting/Annual Salary/Stipend
• Per Meeting: $ 100
• Estimated Annual:
181 $0-$1 '000 D $2,001-$3,ooo
D $1 ,001-$2,000 D Other
• Per Meeting: $ 100
• Estimated Annual:
181 $0-$1 ,000 D $2,001-$3,ooo
D $1 ,001 -$2,000 D Other
• Per Meeting: $ 25
• Estimated Annual:
181 $0-$1 ,000 D $2,001-$3,ooo
D $1 ,001-$2,000 D Other
• Per Meeting: $ 100
• Estimated Annual:
181 $0-$1 '000 D $2,001-$3,ooo
D $1 ,001 -$2,000 D Other
• Per Meeting: $ 120
• Estimated Annual:
181 $0-$1 , 000 D $2,001-$3,ooo
D $1 ,001-$2.000 D Other
50 _E_t~/~ • Per Meeting: $ •
•
ApptDate
• Estimated Annual:
1 Year 181 $0-$1 , 000 D $2.001 -$3,ooo
Lengh of Term D $1 ,001-$2,000 D Other
FPPC Form 806 (5/12)
FPPC Toll-Free Helpline: 866/ASK-FPPC (866/275-3772)
Item 23.
Agency Report of:
Public Official Appointments
Continuation Sheet
1. Agency Name
City of Coachella
2. Appointments
Agency Boards and
Commissions
Coachella Valley
Mountains Conservancy
Southern California
Association of
Governments
Name of Appointed Person
•Name
Megan Beaman Jacinto
(l..ast, Rrst)
Naftali Galarza
Alternate, if any (Last, First)
•Name
Megan Beaman Jacinto
(Last, First)
Alternate, if any (Last, Frrst)
•Name (Last, First)
Alternate, if any (Last, First)
•Name (Last, Rrsl)
Alternate, if any (Last, First)
•Name (Last, flrst)
Alternate, if any (Last, First)
•Name (Last, flrst)
Alternate, if any (Last, flrsl)
Appt Date and
Length of Term
• ___g_,~~ App/Dalo
• 2 Years
Lef'qh of Tenn
• __E_! Ap,:tDal
_Q~ _ _I
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~
• 1 Year
Leng/I of Term
• __ ! __ ! __
Ap,:tDa/e
• Length of Term
• __ ! __ ! __
Ap,:tO.le
• Length of Term
• __ ! __ ! __
Ap,:t Dole
• Length of Term
California 806
Form
A Public Document
Page _3_ of _3_
Date Posted: _.,,.o,..9....,,/1,....4.,,./2_0..,.2,....1 __ (Month, Day, Year) Per Meeting/Annual Salary/Stipend
• Per Meeting: $ 75
• Estimated Annual:
I&) $0-$1,000 0 $2,001 -$3,ooo
0 $1 .001-$2.000 0 Other
• Per Meeting: $ 120
• Estimated Annual:
0$0-$1 ,000 0 $2,001-$3,ooo
I&) $1 ,001 -$2,000 0 Other
• Per Meeting: $
• Estimated Annual:
0 $0-$1 ,000 0 $2,001 -$3,ooo
I&) $1,001-$2,000 0 Other
• Per Meeting: $
• Estimated Annual:
0$0-$1,000 0 $2,001-$3,ooo
0$1 ,001-$2,000 0 Other
• Per Meeting: $
• Estimated Annual:
0$0-$1,000 0 $2,001-$3,ooo
0 $1 ,001 -$2.000 0 Other
• __ ! __ ! __ • Per Meeting: $
•
Appl Dole
• Estimated Annual:
0$0-$1 ,000 0 $2,001-$3,ooo
Length of Term
0 $1 ,001-$2.000 0 Other
FPPC Form 806 (6/13)
FPPC Toll-Free Helpline: 866/ASK-FPPC (866/275-3772)
Item 23.
CITY OF COACHELLA
ELECTED/APPOINTED OFFICIALS, BOARDS, COMMITTEES AND COMMISSIONS
LOCAL APPOINTMENTS LIST
CALENDAR YEAR 2023 - DRAFT
ELECTED OFFICIALS
City Council Meetings are held on the second and fourth Wednesday of each month in the Council Chamber of City Hall, beginning at 6:00 p.m.
ELECTED OFFICIALS TERM EXPIRES
Mayor Steven Hernandez November 2024
Councilmember Denise Delgado November 2024
Councilmember Neftali Galarza November 2024
Councilmember Frank Figueroa November 2026
Councilmember Stephanie Virgen November 2026
City Clerk Angela M. Zepeda November 2024
City Treasurer Arturo Aviles November 2024
APPOINTED OFFICIALS
City Manager Gabriel D. Martin, PhD
City Attorney Carlos Campos
In compliance with the requirements of the Maddy Act, Government Code 54972, the following local appointments list shows all boards, commissions, and committees which are appointed by the legislative body of the local agency and the dates of their terms of office.
COACHELLA PLANNING COMMISSION – (Meets on the first and third Wednesday of each month at 6:00 p.m. at the Coachella Civic Center located at 53-990 Enterprise Way, Coachella.) The City Planning Commission shall consist of five regular members and one alternate member. Members of commissions shall be appointed for four-year terms or less. The term of each commission member shall continue for the term of the nominating council member and automatically terminate when the council member’s term ends. If a council member is reelected, that council member is entitled to make all new nominations or may choose to re-nominate the council member’s previous nominee.
APPOINTEE NOMINATED BY
(MEMBER OF COUNCIL)
ORIGINAL
APPOINTMENT
TERM EXPIRES
Frank Figueroa Councilmember Delgado February 10, 2021 November 2024 Ruben Gonzalez Councilmember Galarza June 26, 2019 November 2024 Miguel Leal (Promoted from Alternate
position on 12/08/2021)
June 26, 2019 November 2022
Miguel Navarrete Mayor Pro Tem Gonzalez June 26, 2019 November 2022 Stephanie Virgen Mayor Hernandez June 26, 2019 November 2022 Ventura Gutierrez (Alternate) Filled vacancy February 23, 2022 November 2022
Item 23.
City of Coachella Page 2
Committee Membership – 2023 - DRAFT
OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY (HEALTH AND SAFETY CODE SECTION 34179-34181): – (Meetings held as needed.) The Oversight Board was created pursuant to California State law that dissolved the Coachella Redevelopment Agency, along with all 400 redevelopment agencies in California, on February 1, 2012. That law, known as AB X1 26, required the City of Coachella, as the successor agency to the Coachella Redevelopment Agency, to create a new Oversight Board to oversee certain fiscal management of former Agency funds and assets.
Oversight Boards direct the staff of the Successor Agency, have fiduciary responsibilities to holders of enforceable obligations, approves actions of the Successor Agency and establishes the Recognized Payment Obligation Payment Schedule. It takes a majority of the Oversight Board to constitute a quorum and to vote to take action.
The California Redevelopment Dissolution Laws mandated the dissolution of the 25 existing Oversight Boards within the County of Riverside and the creation of a single Consolidated Oversight Board overseeing all 25 successor agencies within the County commencing on July 1, 2018.
QUALIFICATIONS APPOINTEE ORIGINAL
APPOINTMENT
TERM EXPIRES
Authority to represent the Successor Agency
before the Countywide Oversight Board, the
Riverside County Auditor-Controller, the State
Controller, the California Department of
Finance, or any other public body with regards to
the Successor Agency business with the
Countywide Oversight Board.
Gabriel Martin
City Manager
December 8, 2021 Open
COACHELLA PARKS AND RECREATION COMMISSION – (Meets on the third Tuesday of each month at 4:30 p.m. in the upstairs conference room at the Coachella Corporate Yard located at 53-462 Enterprise Way, Coachella.)
The Coachella Parks and Recreation Commission shall consist of five regular members and one alternate member.
Members of commissions shall be appointed for four-year terms or less. The term of each commission member shall continue for the term of the nominating council member and automatically terminate when the council member’s term ends. If a council member is reelected, that council member is entitled to make all new nominations or may choose to re-nominate the council member’s previous nominee.
APPOINTEE NOMINATED BY
(MEMBER OF COUNCIL)
ORIGINAL
APPOINTMENT
TERM EXPIRES
Rosalio Avila Mayor Pro Tem Gonzalez May 26, 2021 November 2022 J. Carlos Ayala Councilmember Galarza June 26, 2019 November 2024 Erza Cadena Councilmember Delgado May 26, 2021 November 2024 Lesly Figueroa Councilmember Beaman Jacinto May 26, 2021 November 2022 Karina Rodriguez Mayor Hernandez June 21, 2016 November 2022 Javier Figueroa Alternate June 26, 2019 November 2024
Item 23.
City of Coachella Page 3
Committee Membership – 2023 - DRAFT
CULTURE AND ARTS COMMISSION – (Meeting dates and times for this new Commission have not yet been established. Meetings will be held at the Coachella Civic Center located at 53-990 Enterprise Way, Coachella.) The Culture and Arts Commission shall consist of five regular members. Members of commissions shall be appointed for four-year terms or less. The term of each commission member shall continue for the term of the nominating council member and automatically terminate when the council member’s term ends. If a council member is reelected, that council member is entitled to make all new nominations or may choose to re-nominate the council member’s previous nominee.
APPOINTEE NOMINATED BY
(MEMBER OF COUNCIL)
ORIGINAL
APPOINTMENT
TERM EXPIRES
Yurema Arvizu Councilmember Delgado May 26, 2021 November 2024 Keila Cupil Mayor Pro Tem Gonzalez May 26, 2021 November 2022 Andrew Gallegos Mayor Hernandez May 26, 2021 November 2022 Armando Lerma Councilmember Beaman Jacinto May 26, 2021 November 2022 Jonathan Rivera Councilmember Galarza May 26, 2021 November 2024
COUNCIL SUB-COMMITTEES
Building/Code Enforcement/Public Safety Sub-Committee – (Meetings called as needed) Denise Delgado, Councilmember
Megan Beaman Jacinto, Councilmember
City Manager
Development Services Director
City Engineer
Police Chief
Battalion Chief
Finance Director
Permit Technician (Support Staff)
Economic Development/Planning Sub-Committee – (Meetings held on the 1st Thursday of each month at 5:00 p.m.)
Steven Hernandez, Mayor – Chair
Denise Delgado, Councilmember
City Manager
Development Services Director
Economic Development Manager
Finance Director
Deputy City Clerk (Support Staff)
Senior Citizens Advisory Sub-Committee – (Meetings called as needed, if held, on the 3 rd Wednesday
of the month at 1:00 p.m.)
Josie Gonzalez, Mayor Pro Tem
Neftali Galarza, Councilmember
Item 23.
City of Coachella Page 4
Committee Membership – 2023 - DRAFT
Public Works Director
Senior Center Coordinator (Support Staff)
Engineering/Public Works/Water-Sewer Sub-Committee – (Meetings called as needed.) Steven Hernandez, Mayor
Denise Delgado, Councilmember
City Manager
Development Services Director
Economic Development Manager
Finance Director
Utilities Department Assistant (Support Staff)
Sister City Sub-Committee – (Meetings called as needed.) Steven Hernandez, Mayor
Josie Gonzalez, Mayor Pro Tem
City Manager
Economic Development Manager
COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS – Dark during the months of March, July, August, October and December*
Executive Committee – (Meetings held on last Monday* at 4:30 p.m.) Steven Hernandez, Mayor, Member
Josie Gonzalez, Mayor Pro Tem, Alternate
City Manager, Staff
CVAG COMMITTEES – (Continued)
Transportation Committee – (Meetings held on 1
st Monday* at 10:00 a.m.)
Steven Hernandez, Mayor, Member
Neftali Galarza, Councilmember, Alternate
City Engineer, Staff
Homelessness Committee – (Meetings held on 3rd Wednesday* at 10:00 a.m.) Josie Gonzalez, Mayor Pro Tem, Member
Denise Delgado, Councilmember, Alternate
Economic Development Manager, Staff
Development Services Director, Staff, Alternate
Energy/Environmental Resources – (Meetings held on 2nd Thursday of each month at 12:00 noon) Neftali Galarza, Councilmember, Member
Josie Gonzalez, Mayor Pro Tem, Alternate
Assistant to the City Manager, Staff
Item 23.
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Committee Membership – 2023 - DRAFT
Public Safety – (Meetings held on 2nd Monday* at 9:00 a.m.) Megan Beaman Jacinto, Councilmember, Member
City Manager, Staff
Police Chief
Battalion Chief
Technical Planning Sub-Committee – (Meetings held on 3rd Tuesday* at 11:00 a.m.) Development Services Director, Staff
Senior Planner, Staff, Alternate
Transportation Technical Advisory Sub-Committee – (Meetings held on 4th Monday* at 10:00 a.m.) City Engineer, Staff
Public Works Director, Staff, Alternate
Solid Waste and Recycling Technical Working Group – (Meetings are held quarterly on 2nd Monday at 3:00 p.m.)
Public Works Director, Staff
Environmental/Regulatory Program Manager, Staff, Alternate JPA/ Coachella Valley Conservation Commission (CVCC) – (Meetings held on 2nd Thursday of each month at 11:00 a.m.) Dark each March, August, October and December.
Steven Hernandez, Mayor, Member
Josie Gonzalez, Mayor Pro Tem, Alternate
SUNLINE TRANSIT AGENCY – (Meetings are held on 4th Wednesday of each month at noon in the Board Room, 32505 Harry Oliver Trail, Thousand Palms)
Denise Delgado, Councilmember, Member
Megan Beaman Jacinto, Councilmember, Alternate
COACHELLA VALLEY MOSQUITO & VECTOR CONTROL DISTRICT BOARD – (Meetings are held every 2nd Tuesday of each month at 6:00 p.m. at the District's Ben Laflin Administration Building, 43-420 Trader Place, Indio. Trustees are appointed for a fixed term of either two (2) or four (4) years, Denise Delgado, Councilmember (Term Expires January 2023) Public Works Director, Staff
PALM SPRINGS INTERNATIONAL AIRPORT COMMISSION – (Meetings held on 3 rd Wednesday of each
month at 5:30 p.m. The City representative(s) may be council members, community members or staff.) Economic Development Director/Manager, Member (Term Expires June 30, 2024)
Item 23.
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Committee Membership – 2023 - DRAFT
RIVERSIDE COUNTY TRANSPORTATION COMMISSION – (Executive Meetings are held at 9:00 a.m. on the 2
nd Wednesday of each month; and the Budget and Implementation meetings are held at 9:30 a.m. on the 4th Monday of each month at the County of Riverside Administrative Center, 4080 Lemon Street, Riverside. Video teleconferencing is available from La Quinta City Hall.
Steven Hernandez, Mayor, Member – Executive
Denise Delgado, Councilmember, Member – Budget and Implementation City Engineer, Staff, TAC Member
Public Works Director, Staff, TAC Alternate
PUBLIC ENTITIES RISK MANAGEMENT AUTHORITY (PERMA) – (Meetings at the DoubleTree Resort 67-967 Vista Chino, Cathedral City. Held quarterly, 1st Thursday of last month of each quarter.) Human Resources Manager, Staff, Member
Finance Director, Staff, Alternate
ABANDONED VEHICLE AUTHORITY – (Meetings held quarterly. Date and location for next meeting are announced at each meeting. Locations hosted by different cities.) Finance Director, Member
Code Compliance Manager, Alternate
SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS – Three assignments: 1) Community, Economic and Human Development Committee (CEHD) – (Meetings are held from 10 a.m. – 12:00 noon, followed by the 2) Regional Council (RC) from 12:15 – 2:00 p.m.) on the first Thursday of each month; and 3) Legislative/Communications and Membership Committee (LCMC) meets from 8:30 a.m. – 10:00 a.m. on the 3rd Tuesday of each month in Los Angeles at 818 W. 7th Street, 12th Floor; contact number is 213-236-1800).
Megan Beaman Jacinto, Councilmember, Member
SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS – General Assembly – (Meetings are held At least once every year (usually in April or May).
Megan Beaman Jacinto, Voting Delegate
COACHELLA/INDIO WASTE TRANSFER STATION JOINT POWERS AUTHORITY – (Meetings held at as needed, at Coachella City Hall located at 1515 Sixth Street, Coachella.) Neftali Galarza, Councilmember, Board Member
Megan Beaman Jacinto, Councilmember, Board Member
Josie Gonzalez, Board Member, Alternate
Public Works Director, Staff
WASTE MANAGEMENT CONTRACT AMENDMENT - AD HOC COMMITTEE – (Held as needed.) Megan Beaman Jacinto, Councilmember
Steven Hernandez, Mayor
Item 23.
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Committee Membership – 2023 - DRAFT
NPDES TASK FORCE – (Meetings held first Wednesday of each month at 10 a.m.) Environmental/Regulatory Program Manager, Member
Sanitary Superintendent, Member
CHAMBER OF COMMERCE LIAISON – (Meetings held as needed) Josie Gonzalez, Mayor Pro Tem
Neftali Galarza, Councilmember
Assistant to the City Manager, Staff
Executive Assistant, Staff
JOINT WATER POLICY ADVISORY COMMITTEE MEETING – (As needed at CVWD’S Coachella office, 85-995 Avenue 52, Coachella, Rummonds Training Room.)
Steven Hernandez, Mayor, Member
Megan Beaman Jacinto, Councilmember, Member
Josie Gonzalez, Mayor Pro Tem, Alternate Member
Utilities Manager, Staff
COACHELLA VALLEY ANIMAL CAMPUS COMMISSION – (Meetings held on 2nd Thursday, every three months (quarterly) at 9:30 a.m. at the Coachella Valley Animal Campus, 72-050 Pet Land Place, Thousand Palms, CA 92276
Denise Delgado, Councilmember, Member
City Manager, Staff
ENERGY CONSUMERS ADVISORY COMMITTEE – (Meetings held at 6:00 p.m. on the 1st Monday of each month (unless that date falls on a holiday, then it will be held the following Monday). Committee members are appointed for four-year staggered terms and must reside in the IID boundary area for the Coachella Valley.
Meetings shall be held, alternately, in the Imperial Irrigation District's William R. Condit Auditorium at 1285 Broadway, EI Centro; and in Imperial Irrigation District Board Room, 81- 600 Avenue 58, La Quinta.
Assistant to the City Manager, Member (Term Expires December 2022) City Engineer, Member (Term Expires December 2024)
Public Works Director, Staff
COACHELLA VALLEY ENERGY COMMISSION – (Meetings held at 4:00 p.m. on the second Thursday of each month. Meetings may be held at the IID Boardroom at its La Quinta Headquarters, 81-600 Avenue 58 La Quinta, or rotating at member agency locations. Commission members are appointed for one-year terms with no term limits, and must reside within the IID boundary area for the Coachella Valley. (New for 2021) Steven Hernandez, Mayor, Member (Term Expires December 2022)
Item 23.
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Committee Membership – 2023 - DRAFT
COACHELLA VALLEY MOUNTAINS CONSERVANCY – (Meetings held at 3:00 p.m. on the 2nd Monday of January, March, May, July, September and November at Conference Room 115, 73-710 Fred Waring Drive, Palm Desert. Terms are for 2-years. Appointees must be either the Mayor or a Councilmember.) Megan Beaman Jacinto, Councilmember, Member (Term Expires December 2022 – 2-year term) Neftali Galarza, Councilmember, Alternate
Development Services Director, Staff, non-member
DILLON ROAD JOINT POWERS AUTHORITY – Board Members are represented by the City Coachella, Twenty-Nine Palms Band of Mission Indians, and Cabazon Band of Mission Indians. Each director and alternate shall serve for a term of two (2) years. At least one regular meeting shall be held each fiscal quarter on the 2nd Thursday of each month at 3:00 p.m. at rotating locations of the member agencies.
Steven Hernandez, as Member (Term Expires December 2022 – 2-year term) Josie Gonzalez, as Member (Term Expires December 2022 – 2-year term) Denise Delgado, as Alternate Member (Term Expires December 2022 – 2-year term)
Item 23.