Agenda packet, regular meeting, first session — Coachella City Council, March 22, 2023

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org
AGENDA

OF A REGULAR MEETING
OF THE

CITY OF COACHELLA

CITY COUNCIL CLOSED SESSION AND REGULAR MEETING

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, AND SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY April 26, 2023
5:00PM – CLOSED SESSION
6:00 PM – REGULAR MEETING
In-Person Meeting
Location:

Coachella City Hall
Council Chamber
1515 Sixth Street
Coachella, CA
If you would like to attend the meeting via Zoom, here is the link:
https://us02web.zoom.us/j/88457271898?pwd=REdzU1NoQmpVSFhWTDVaZ0VCekYxdz09 Or One tap mobile : 16699006833,,88457271898#,,,,*606140# Or Telephone:

US: +1 669 900 6833
Webinar ID: 884 5727 1898
Passcode: 606140
Spanish: El idioma español está disponible en Zoom seleccionado la opción en la parte de abajo de la pantalla
 Public comments may be received either in person, via email, telephonically, or via Zoom with a limit of 250 words, or three minutes:
o In Real Time:

If participating in real time via Zoom or phone, during the Public Comment Period, use the “raise hand” function on your computer, or when using a phone, participants can raise their hand by pressing *9 on the keypad.
o In Writing:

Written comments may be submitted to the City Council electronically via email to [email protected]. Transmittal prior to the start of the meeting is required. All written comments received will be forwarded to the City Council and entered into the record. o If you wish, you may leave a message at (760) 262-6240 before 5:30 p.m. on the day of the meeting.  The live stream of the meeting may be viewed online by accessing the city's website at www.coachella.org, and clicking on the "Watch Council Meetings" tab located on the home page, and then clicking on the "live" button.

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Agenda City Council Closed Session and Regular Meeting April 26, 2023

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CALL TO ORDER: - 5:00 P.M.

ROLL CALL:

APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” PUBLIC COMMENTS (CLOSED SESSION ITEMS):

ADJOURN TO CLOSED SESSION:

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 768-160-001
Agency Negotiator: City Manager and Public Works Director Negotiating Parties: RMM Inv Capital
Under Negotiation: Price and Terms

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 768-163-001
Agency Negotiator: City Manager and Public Works Director Negotiating Parties: Javier Botello and Virginia Botello Under Negotiation: Price and Terms

3. CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6:

City Labor Negotiator: City Manager Gabriel Martin; Interim Finance Director William Pattison Employee Organization: Teamsters Local 1932 Representing Miscellaneous/Sanitary Employees

4. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to Government Code Section 54956.9(d)(1) In re: National Prescription Opiate Litigation Case No.: U.S.D.C. Case No. 1:17- CV-2804 Court: United States District Court, Northern District of Ohio, Judge Dan Aaron Polster RECONVENE REGULAR MEETING: - 6:00 P.M.

PLEDGE OF ALLEGIANCE:

CLOSED SESSION ANNOUNCEMENTS:

PROCLAMATIONS/PRESENTATIONS:

5. Greater Coachella Valley Chamber of Commerce - Enda Rodriguez

6. Coachella Valley Unified School District Proclamation Recipients: Alberto Rodriguez, Jonathan Marquez-Leal, Judith Ortiz, Mario Gallo, Matias Villanueva, Natalie Araujo, Omar Garcia, Richard Yanez, Victor Flores-Munoz

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Agenda City Council Closed Session and Regular Meeting April 26, 2023

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7. CVAG's CV Housing First Program

8. Audit Report Presentation

9. Grants Presentation

10. Mid-Year Budget Review
WRITTEN COMMUNICATIONS:

CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)

11. Meeting Minutes of March 22, 2023, of the City Council, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, and Successor Agency to the Coachella Redevelopment Agency

12. Special Meeting Minutes of April 19, 2023 of the City Council, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, and Successor Agency to the Coachella Redevelopment Agency

13. Maintenance of Effort Certification Statements Fiscal Year 2023/2024, the Local Streets and Roads Revenue Projections, as well as the Projected Five Year Measure A Capital Improvement Plans Budget for Measure A Funding

14. Authorize a Community-Based Grant to Elder Love USA in the Amount of $1,000 to Support its InHome Caregiving Program for Older Adults

15. 2022 Coachella Parks and Recreation Foundation activity update.

16. Building Activity Report Q1 2023
Code, Graffiti, Animal Control Report Q1 2023
Engineering Report Q1 2023
Licensee Report Q1 2023
Utilities Report Q1 2023

17. Modify construction contract budget with Desert Concepts and modify total project budget for the Pueblo Viejo Sustainable Transportation Project, City Project ST-130.

18. Authorize the City Manager to extend the contract with the The Pun Group, LLP for Professional Auditing Services.

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Agenda City Council Closed Session and Regular Meeting April 26, 2023

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19. Authorize execution of Amendment No. 1 between the City of Coachella and Conserve Landcare LLC for Project No. 032921.

20. Voucher Listing- EFT's/Utility Billing Refunds/FY 2022-23 Expenditures as of April 26, 2023, $5,624,124.04.

21. Authorization to file a Notice of Completion for Pedestrian Roadway and Safety Improvements, City Project ST-134.

22. Amendment No. 2 to the Sub-Reimbursement Agreement by and between Coachella Valley Association of Governments (CVAG), City of Coachella and Riverside County (County) for the Avenue 48 Widening Project between Van Buren and Dillon Road, City Project ST-131.

23. Investment Report – February 2023
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):

24. Professional Service Agreement with Michael Baker International to develop an updated Pavement Management System (PMS) Report.

25. Recommend updating park user fee schedule to reflect collection at 50% of the approved rates starting on July 1, 2023 and collection at 100% of the approved rates on January 1, 2024; recommend continuance of Public Field Use Days with Bagdouma Park Field 3 modification.

26. Appointments to the Coachella Parks and Recreation Commission, five new Commissioners and one Alternate Commissioner.

PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):

27. Community Facilities District (CFD No. 2005-01) Annexation 32 – (Placita Dolores Huerta– Phase 1 Parcel Map No. 37833)
a) Resolution No. 2023-20 Determining the Validity of Prior Proceedings relating to Annexation of Property (Annexation No. 32) in the City of Coachella CFD No. 2005-01 (Law Enforcement, Fire and Paramedic Services).
b) Resolution No. 2023-21 on Behalf of CFD No. 2005-01 Calling a Special Election within Annexation Area No. 32 (Placita Dolores Huerta– Phase 1 Parcel Map No. 37833). c) Resolution No. 2023-22 Canvassing The Results of The Election Held Within CFD No. 2005-01 (Area No. 32)
d) Ordinance No. 1202 on Behalf of CFD No. 2005-01 Authorizing the Levy of a Special Tax within Annexation Area No. 32 Annexed to Said District (1st Reading) PUBLIC COMMENTS (NON-AGENDA ITEMS):

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Agenda City Council Closed Session and Regular Meeting April 26, 2023

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The public may address the City Council/Board/Corporation/ Authority on any item of interest to the public that is not on the agenda but is in the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.

REPORTS AND REQUESTS:

Council Comments/Report of Miscellaneous Committees.

City Manager’s Comments.

ADJOURNMENT:

Complete Agenda Packets are available for public inspection at the City Clerk’s Office at 53-462 Enterprise Way, Coachella, California, and on the City’s website www.coachella.org.

THIS MEETING IS ACCESSIBLE TO PERSONS WITH DISABILITIES

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WHEREAS, Alberto Rodriguez, an eighth grader at Cahuilla Desert Academy Middle School; and
WHEREAS, Alberto is an enthusiastic member of the Wind Bros KidWind Challenge team; and
WHEREAS, Alberto immersed himself in the project and never once frowned upon the amount of work it took to build his turbine; and
WHEREAS, Alberto eagerly learned everything he needed to know to give himself the best chance to win on the local level; and
WHEREAS, Alberto was a top point earner at the Regional level by building a turbine that created energy and was able to deliver an effective presentation on his experience; and WHEREAS, as a top point earner, Alberto earned a spot to compete at the National KidWind Competition at the University of Colorado, May 14 – 17, 2023; and NOW THEREFORE, I, Steven A. Hernandez, Mayor of the City of Coachella, by the power vested in me, do hereby recognize
Alberto Rodriguez
on his Regional win and urge all citizens of the City of Coachella to wish him luck at Nationals.

IN WITNESS HEREOF, I have hereunto set my
hand and caused the official seal of the City of
Coachella, California to be affixed this 26th day of
April 2023.
______________________________________
Steven A. Hernandez, Mayor
City of Coachella, California

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Item 6.

WHEREAS, Jonathan Marquez-Leal, a highly motivated Senior at Coachella Valley High School; and
WHEREAS, Jonathan has been a dedicated student and mentor to his peers; and WHEREAS, this is his eighth year competing in the Science and Engineering Fair and his sixth year competing at the KidWind Challenge; and
WHEREAS, through these events Jonathan has discovered his passion for all aspects of Engineering; and
WHEREAS, Jonathan will continue this journey as he heads off to college in the fall to study Mechanical Engineering; and
WHEREAS, a top point earner, Jonathan and his team have earned a spot to compete at the National KidWind Competition at the University of Colorado, May 14-17, 2023; and NOW THEREFORE, I, Steven A. Hernandez, Mayor of the City of Coachella, by the power vested in me, do hereby recognize
Jonathan Marquez-Leal
on his Regional win and urge all citizens of the City of Coachella to wish him luck at Nationals.

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Item 6.

WHEREAS, Mario Gallo, a seventh grader at Cahuilla Desert Academy Middle School; and
WHEREAS, Mario is an enthusiastic member of the Wind Bros KidWind Challenge team; and
WHEREAS, Mario immersed himself in the project and never once frowned upon the amount of work it took to build his turbine; and
WHEREAS, Mario eagerly learned everything he needed to know to give himself the best chance to win on the local level; and
WHEREAS, Mario was a top point earner at the Regional level by building a turbine that created energy and was able to deliver an effective presentation on his experience; and WHEREAS, as a top point earner, Mario earned a spot to compete at the National KidWind Competition at the University of Colorado, May 14 – 17, 2023; and NOW THEREFORE, I, Steven A. Hernandez, Mayor of the City of Coachella, by the power vested in me, do hereby recognize
Mario Gallo
on his Regional win and urge all citizens of the City of Coachella to wish him luck at Nationals.

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Item 6.

WHEREAS, Omar Olivo Garcia is the son of Marzo Olivo and Maria Garcia; and WHEREAS, he is a Third Grade Student at Peter Pendleton Elementary School; and WHEREAS, Omar was recognized for his efforts in community clean-up around Peter Pendleton Elementary; and
WHEREAS, Omar was a recent competitor in the KidWind Challenge in which students explore renewable energy with a focus on wind energy; and WHEREAS, Omar was a top point earner at the Regional level by building a turbine that created energy and was able to deliver an effective presentation on his experience; and WHEREAS, as a top point earner, Omar earned a spot to compete at the National KidWind Competition at the University of Colorado, May 14 – 17, 2023; and NOW THEREFORE, I, Steven A. Hernandez, Mayor of the City of Coachella, by the power vested in me, do hereby recognize
Omar Olivo Garcia
on his Regional win and urge all citizens of the City of Coachella to wish him luck at Nationals.

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Item 6.

WHEREAS, Natalie Araujo, a Senior at Coachella Valley High School; and WHEREAS, she continuously supports and mentors her peers around the central idea of renewable energy; and
WHEREAS, this is her fifth year competing at the National level at the KidWind Challenge which also has ignited her passion for helping others and her environment; and WHEREAS, through these science and engineering events, Natalie has realized her passion for the issues that affect the Coachella Valley such as environmental neglect, immigration, and family affairs; and
WHEREAS, Natalie will be majoring in pre-law at UC Berkeley in the fall; and WHEREAS, a top point earner, Natalie and her team have earned a spot to compete at the National KidWind Competition at the University of Colorado, May 14-17, 2023; and NOW THEREFORE, I, Steven A. Hernandez, Mayor of the City of Coachella, by the power vested in me, do hereby recognize
Natalie Araujo
on her Regional win and urge all citizens of the City of Coachella to wish her luck at Nationals.

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Item 6.

WHEREAS, Judith Ortiz, a seventh grader at Cahuilla Desert Academy Middle School; and
WHEREAS, Judith is an enthusiastic member of the Hawk Winds KidWind Challenge team; and
WHEREAS, Judith immersed herself in the project and never once frowned upon the amount of work it took to build her turbine; and
WHEREAS, Judith eagerly learned everything he needed to know to give herself the best chance to win on the local level; and
WHEREAS, Judith was a top point earner at the Regional level by building a turbine that created energy and was able to deliver an effective presentation on her experience; and WHEREAS, as a top point earner, Judith earned a spot to compete at the National KidWind Competition at the University of Colorado, May 14 – 17, 2023; and NOW THEREFORE, I, Steven A. Hernandez, Mayor of the City of Coachella, by the power vested in me, do hereby recognize
Judith Ortiz
on her Regional win and urge all citizens of the City of Coachella to wish her luck at Nationals.

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Item 6.

WHEREAS, Victor Flores-Munoz, a seventh grader at Cahuilla Desert Academy Middle School; and
WHEREAS, Victor is an enthusiastic member of the Wind Bros KidWind Challenge team; and
WHEREAS, Victor immersed himself in the project and never once frowned upon the amount of work it took to build his turbine; and
WHEREAS, Victor eagerly learned everything he needed to know to give himself the best chance to win on the local level; and
WHEREAS, Victor was a top point earner at the Regional level by building a turbine that created energy and was able to deliver an effective presentation on his experience; and WHEREAS, as a top point earner, Victor earned a spot to compete at the National KidWind Competition at the University of Colorado, May 14 – 17, 2023; and NOW THEREFORE, I, Steven A. Hernandez, Mayor of the City of Coachella, by the power vested in me, do hereby recognize
Victor Flores-Munoz
on his Regional win and urge all citizens of the City of Coachella to wish him luck at Nationals.

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Item 6.

WHEREAS, Richard Yanez, a seventh grader at Cahuilla Desert Academy Middle School; and
WHEREAS, Richard is an enthusiastic member of the Wind Bros KidWind Challenge team; and
WHEREAS, Richard immersed himself in the project and never once frowned upon the amount of work it took to build his turbine; and
WHEREAS, Richard eagerly learned everything he needed to know to give himself the best chance to win on the local level; and
WHEREAS, Richard was a top point earner at the Regional level by building a turbine that created energy and was able to deliver an effective presentation on his experience; and WHEREAS, as a top point earner, Richard earned a spot to compete at the National KidWind Competition at the University of Colorado, May 14 – 17, 2023; and NOW THEREFORE, I, Steven A. Hernandez, Mayor of the City of Coachella, by the power vested in me, do hereby recognize
Richard Yanez
on his Regional win and urge all citizens of the City of Coachella to wish him luck at Nationals.

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Item 6.

WHEREAS, Matias Villanueva is the son of Lidia Villanueva; and WHEREAS, he is a Third Grade Student at Peter Pendleton Elementary School; and WHEREAS, Matias was recognized for his efforts in community clean-up around Peter Pendleton Elementary; and
WHEREAS, Matias was a recent competitor in the KidWind Challenge in which students explore renewable energy with a focus on wind energy; and WHEREAS, Matias was a top point earner at the Regional level by building a turbine that created energy and was able to deliver an effective presentation on his experience; and WHEREAS, as a top point earner, Matias earned a spot to compete at the National KidWind Competition at the University of Colorado, May 14 – 17, 2023; and NOW THEREFORE, I, Steven A. Hernandez, Mayor of the City of Coachella, by the power vested in me, do hereby recognize
Matias Villanueva
on his Regional win and urge all citizens of the City of Coachella to wish him luck at Nationals.

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Item 6.

City of Coachella
AU-C 260 Communication With
Those Charge With Governance
For the Year Ended June 30, 2022
April 26, 2023

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Item 8.
2 CONTENTS
• Scope of Work
• Required Communications (AU-C 260)
• Overview of Financial Statements
• Audit Results
4/3/2023

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Item 8.
3 SCOPE OF WORK
4/3/2023

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Item 8.
4 SCOPE OF WORK
• Audit of the City’s Financial Statement, including the Coachella Successor Agency, Coachella Financing Authority, Coachella Water Authority, Coachella Sanitary District, and Coachella Fire Protection District
• Agreed-upon Procedures on Appropriation Limit Schedules • Report on Internal Control over Financial Reporting and on Compliance in accordance with Government Auditing Standards (“GAS”)
4/3/2023

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Item 8.
5 Required Communications (AU-C 260)
4/3/2023

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Item 8.
6 OUR RESPONSIBITY IN ACCORDANCE WITH

PROFESSIONAL STANDARDS
• Form and express an opinion about whether the financial statements that have been prepared by management with your oversight are presented fairly, in all material respects, in accordance with accounting principles generally accepted in the United States of America • Plan and perform the audit to obtain “reasonable” assurance (not “absolute” assurance) about whether the financial statements are free of material misstatements • Considered internal control over financial reporting. Such considerations were solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control
• Concluded there are no conditions or events that raise substantial doubt about the City’s ability to continues as a going concern.
• Communicate with those charged with governance
4/3/2023

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Item 8.
7 Required Communications (AU-C 260)
4/3/2023
• Ethics and Independence
• Complied with ALL relevant ethical requirements regarding independence • Significant Accounting Policies
• The City of Coachella disclosed all significant accounting policies in Note 1 to the financial statements.
• Implementation of GASB 87 - Leases
• Significant Estimates
• Investment Fair Value
• Depreciation on Capital Assets
• Net Pension Liability
• Net OPEB Liability

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Item 8.
8 Required Communications (AU-C 260)
4/3/2023
• Sensitive Disclosures
• Note 1 – Summary of Significant Accounting Policies
• Note 3B – Advances To/From Other Funds
• Note 11 – Pensions
• Note 12 – Other Postemployment Benefits (“OPEB”) Plan • Note 15 – Commitments and Contingencies
• Note 16 – Individual Fund Disclosure
• Misstatements
• There were no uncorrected misstatements reported

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Item 8.
9 Required Communications (AU-C 260)
4/3/2023
• Consultation with Other Accountants
• Management informed us that, and to our knowledge, there were no consultations with other accountants regarding auditing and other matters. • Significant Difficulties
• We encountered no significant difficulties in dealing with management. • Disagreement with Management
• We did not have any disagreement with management in terms of accounting treatments nor audit procedures performed.

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Item 8.
10 OVERVIEW OF THE FINANCIAL

STATEMENTS
4/3/2023

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Item 8.
11 City of Coachella
Government-Wide Summary
As of June 30, 2022
4/3/2023
Governmmental Business-type
Activities Activities Total
Net Position:

Net investment in capital assets $ 176,608,000 $ 29,658,000 $ 206,266,000 Restricted 21,737,000 9,218,000 30,955,000
Unrestricted 17,672,000 11,617,000 29,289,000
Total Net Position $ 216,017,000 $ 50,493,000 $ 266,510,000

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Item 8.
12 City of Coachella
Government-Wide Summary (Continued)
For the Year Ended June 30, 2022
4/3/2023
Gonernmental Business-type
Activities Activities Total
Expenses $ 28,078,000 $ 6,420,000 $ 34,498,000
Program Revenues 19,877,000 15,591,000 35,468,000
Net Cost of Services (8,201,000) 9,171,000 970,000
General Revenues 29,054,000 197,000 29,251,000
Transfers 1,583,000 $ (1,583,000) $ -
Changes in Net Position $ 22,436,000 $ 7,785,000 $ 30,221,000 Tax revenue $ 25,860,000
Cost of Service to Tax Revenue 32%

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Item 8.
13 City of Coachella
General Fund Summary
Balance Sheet
As of June 30, 2022 and 2021
4/3/2023
2022 2021 Changes
Fund Balance:

Nonspendable $ 9,671,000 $ 7,470,000 $ 2,201,000
Committed 6,701,000 6,701,000 -
Assigned 4,600,000 4,600,000 -
Unassigned 12,860,000 3,110,000 9,750,000
Total Fund Balance $ 33,832,000 $ 21,881,000 $ 11,951,000

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Item 8.
14 City of Coachella
General Fund Summary
Statement of Revenues, Expenditures,
and Changes in Fund Balance
For the Years Ended June 30, 2022 and 2021
4/3/2023
2022 2021 Changes
Revenues $ 29,813,000 $ 26,525,000 3,288,000
Less: Expenditures 23,762,000 22,769,000 (993,000)
Revenues Over Expenditures 6,051,000 3,756,000 2,295,000 Other Financing Sources 3,840,000 1,510,000 2,330,000
Net Change in Fund Balance $ 9,891,000 $ 5,266,000 $ 4,625,000

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Item 8.
15 City of Coachella
Pension Plans
Financial Statement Date June 30, 2022 and 2021
(Measurement Date of June 30, 2021 and 2020)
4/3/2023
Miscellaneous Safety Police
Plan Plan Total 2021
Total Pension Liability $ 52,958,000 $ 16,423,000 $ 69,381,000 $ 67,132,000 Fiduciary Net Position 60,706,000 18,692,000 79,398,000 49,012,000 Net Pension Liability (Asset) $ (7,748,000) $ (2,269,000) $ (10,017,000) $ 18,120,000 Funding Ratio 114.63% 113.82% 114.44% 73.01%
Contribution Made in FY $ 664,000 $ - $ 664,000 $ 19,352,000 2022

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Item 8.
16 City of Coachella
Other Postemployment Benefits Plan
Measurement Date June 30, 2022 and 2021
4/3/2023
2022 2021
Total OPEB Liability $ 3,986,000 $ 5,808,000
Fiduciary Net Position - -
Net OPEB Liability $ 3,986,000 $ 5,808,000
Funding Ratio 0.00% 0.00%
Contribution Made in FY $ 151,000 $ 122,000

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Item 8.
17 AUDIT RESULTS
4/3/2023

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Item 8.
18 Audit Results
4/3/2023
• Financial Statements
• Unmodified opinion
• Financial Statements are fairly presented in all material respects • Significant accounting policies have been consistently applied • Estimates are reasonable
• Disclosures are properly reflected in the financial statements • AU-C 265, Communicating Internal Control Related Matters Identified in an Audit
• None Reported

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Item 8.

HQ - ORANGE COUNTY
200 E. Sandpointe Avenue
Suite 600
Santa Ana, CA 92707

SAN DIEGO
4365 Executive Drive
Suite 710
San Diego, CA 92121

BAY AREA
2121 North California Blvd.

Suite 290
Walnut Creek, CA 94596

LAS VEGAS
1050 Indigo Drive
Suite 110
Las Vegas, NV 89145

PHOENIX
4742 North 24th Street
Suite 300
Phoenix, AZ 85016

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Item 8.

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org

MINUTES

OF A REGULAR MEETING
OF THE

CITY OF COACHELLA

CITY COUNCIL CLOSED SESSION AND REGULAR MEETING

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, AND SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY March 22, 2023
5:00PM – CLOSED SESSION
6:00 PM – REGULAR MEETING
CALL TO ORDER:

The Regular Meeting of the City Council of the City of Coachella was called to order at 5:00 P.M. by Mayor Hernandez.

ROLL CALL:

Present: Councilmember Dr. Figueroa, Councilmember Virgen, Councilmember Delgado, Mayor Hernandez

Absent: Mayor Pro Tem Galarza
APPROVAL OF AGENDA:

City Manager Martin asked Council to add Item 2.a Public Safety to the Agenda.

Motion: To approve Agenda as amended
Made by: Councilmember Dr. Frank Figueroa
Seconded by: Councilmember Virgen
Approved: 4-0, by a unanimous voice vote
PUBLIC COMMENTS (CLOSED SESSION ITEMS):

No Public Comments.

ADJOURN TO CLOSED SESSION:

1. Conference with labor Negotiators Pursuant to Government Code Section 54957.6:

City Labor Negotiator: City Manager Gabriel Martin; Interim Finance Director William Pattison Employee Organization: Teamsters Local 1932 Representing Miscellaneous/Sanitary Employees

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Item 11.

Minutes City Council Closed Session and Regular Meeting March 22, 2023

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RECONVENE REGULAR MEETING:

The City Council reconvened into the regular meeting at 6:00 P.M.

PLEDGE OF ALLEGIANCE:

The Pledge of Allegiance was led by a known member in the audience. Audio could not distinguish name.

CLOSED SESSION ANNOUNCEMENTS:

City Attorney Campos stated that Council met in Closed Session, and direction was given, but no reportable action was taken.

PROCLAMATIONS/PRESENTATIONS:
2a. Public Safety

2. Park Engagements Report
WRITTEN COMMUNICATIONS:

None
CONSENT CALENDAR:

3. Meeting Minutes of March 8, 2023, of the City Council, Coachella Fire Protection District, Coachella Sanitary District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, and Successor Agency to the Coachella Redevelopment Agency.

4. Resolution No. 2023-18 Adopting a policy regarding electronic signatures and electronic records.

5. Authorization to file a Notice of Completion for City Project No. W-37, Castro Mobile Home Park Water Consolidation Project.

6. Authorize the Purchase of 800 (¾”) and 65 (1”) Master Meters for an amount not to exceed $221,846.55

7. Investment Report – November 2022, December 2022, and January 2023.

8. Voucher Listing- EFT's/Permit Refunds/Utility Billing Refunds/FY 2022-23 Expenditures as of March 22, 2023, $1,706,119.62.

9. Approve a Community Based Grant to Peter Pendleton Elementary School in the Amount of $1,000.

Motion: To approve per staff recommendation, Consent Calendar Items 3-9 Made by: Councilmember Dr. Figueroa
Seconded by: Councilmember Virgen
Approved: 4-0, unanimous voice vote

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Item 11.

Minutes City Council Closed Session and Regular Meeting March 22, 2023

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AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen, Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: Mayor Pro Tem Galarza
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):

Mayor Hernandez recused himself from Item 10 & Item 13 and asked Councilmember Delgado to lead the discussion.

10. Professional Service Agreement with California Waters Development, Inc. to provide Design/Build Construction Services in an amount not to exceed $46,000 for the design phase and authorize appropriation of $46,000 from General Fund for the Veteran’s Park Splash Pad Project, City Project P-26.

Motion: To Table Item 10 until May 10, 2023
Made by: Councilmember Dr. Figueroa
Seconded by: Councilmember Virgen
Approved: 3-1, by the following roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen NOES: None
ABSTAIN: Mayor Hernandez
ABSENT: Mayor Pro Tem Galarza

13. Approve an Art in Public Places Mural by Michelle Guerrero in the Amount of $16,000.

Motion: To approve per staff’s recommendation
Made by: Councilmember Dr. Figueroa
Seconded by: Councilmember Delgado
Approved: 3-1, by the following roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen NOES: None
ABSTAIN: Mayor Hernandez
ABSENT: Mayor Pro Tem Galarza
Mayor Hernandez returned to Chambers.

11. Adopt Resolution No. 2023-17 Stating the Intention to Annex Property into City of Coachella Community Facilities District No. 2005-1 (Law Enforcement, Fire and Paramedic Services) and Authorize the Levy of a Special Tax Within Annexation Area No. 33 (Placita Dolores Huerta– Phase 1 Parcel Map No. 37833).

Motion: To approve per staff’s recommendation

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Item 11.

Minutes City Council Closed Session and Regular Meeting March 22, 2023

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Made by: Mayor Hernandez
Seconded by: Councilmember Dr. Figueroa
Approved: 4-0, by the following roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen, Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: Mayor Pro Tem Galarza

12. Authorize the City Manager to submit an application to the Riverside County Transportation Commission under its FY 23/24 SB 821 Bicycle and Pedestrian Facilities Biennial Call for Projects Program to Restripe Bicycle Lanes along Grapefruit Boulevard between Avenue 48 to Park Lane and Cesar Chavez Street between Grapefruit Boulevard and Avenue 54.

Motion: To approve per staff’s recommendation
Made by: Councilmember Dr. Figueroa
Seconded by: Councilmember Virgen
Approved: 4-0, by the following roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen, Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: Mayor Pro Tem Galarza

14. Approve the Government Pathways Development Internship Program with One Future Coachella Valley.

Motion: To approve per staff’s recommendation
Made by: Councilmember Delgado
Seconded by: Councilmember Virgen
Approved: 4-0, by the following roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen, Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: Mayor Pro Tem Galarza
PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):

None
PUBLIC COMMENTS (NON-AGENDA ITEMS):

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Item 11.

Minutes City Council Closed Session and Regular Meeting March 22, 2023

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None
REPORTS AND REQUESTS:

None
ADJOURNMENT:

There being no further business to come before the City Council and the Agencies, Mayor Hernandez adjourned the meeting at 8:00 P.M.

Respectfully submitted,
Angela Zepeda
City Clerk
Complete Agenda Packets are available for public inspection at the City Clerk’s Office at 53-462 Enterprise Way, Coachella, California, and on the City’s website www.coachella.org.

THIS MEETING IS ACCESSIBLE TO PERSONS WITH DISABILITIES

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Item 12.

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Item 12.

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Item 12.

STAFF REPORT
4/26/2023
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E. City Engineer
SUBJECT: Maintenance of Effort Certification Statements Fiscal Year 2023/2024, the Local Streets and Roads Revenue Projections, as well as the Projected Five Year Measure A Capital Improvement Plans Budget for Measure A Funding STAFF RECOMMENDATION:

Authorize the City Manager to Execute a Maintenance of Effort Certification Statement for Fiscal Year 2023/2024, the Local Streets and Roads Revenue Projections, as well as the Projected Five Year Measure A Capital Improvement Plans Budget for Measure A Funding.

BACKGROUND:

The requirements for receipt of Measure A Local Street and Roads funding are to submit a FiveYear Capital Improvement Projects Plan (CIP), a signature on the Maintenance of Effort Certification, and a Project Status Report for the prior fiscal year funding.

The Five Year CIP plan is a list of proposed uses for Measure A Local Streets and Roads funding and must be based upon the revenue projections provided from Riverside County Transportation Commission. The projects include the description of the anticipated project, the funding sources of the project, and expenditures that will be anticipated from year to year.

The Measure A Ordinance requires annual certification that discretionary General Fund expenditures for transportation related construction and maintenance activities for Fiscal Year 2023/2024 will meet or exceed the Maintenance of Effort Certification Base Year requirement.

This certification process is one part of the regulations to receive Measure A funding.

The Riverside County Transportation Commission must also receive a Project Status Report for the prior fiscal year. The purpose of this report is to document the progress to date on engineering, right-of-way acquisition, and the construction that Measure A is funding as well as the completion date or anticipated completion date.

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Item 13.

FISCAL IMPACT:

Authorizing the City Manager to Execute the FY 2023/2024 Maintenance of Effort Certification Statement, the Local Streets and Roads Revenue Projections, as well as the Projected Five Year Measure A Capital Improvement Plans Budget for Measure A will benefit the City of Coachella to receive Measure A funding.

ATTACHMENTS:

1. Measure A FY 2023/24 Revenue Projections

2. FY 2022/23 Measure A Maintenance of Effort Certification Statement

3. City of Coachella Measure A Final Report

4. City of Coachella 5 Year Measure A Funding Capital Projects

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Item 13.

FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28
Western County
Local Streets & Roads
BANNING $ 885,000 $ 903,000 $ 921,000 $ 939,000 $ 958,000 BEAUMONT 875,000 893,000 911,000 929,000 948,000
CALIMESA 318,000 324,000 330,000 337,000 344,000
CANYON LAKE 286,000 292,000 298,000 304,000 310,000
CORONA 5,611,000 5,723,000 5,837,000 5,954,000 6,073,000 EASTVALE 3,219,000 3,283,000 3,349,000 3,416,000 3,484,000 HEMET 2,791,000 2,847,000 2,904,000 2,962,000 3,021,000 JURUPA VALLEY 3,381,000 3,449,000 3,518,000 3,588,000 3,660,000 LAKE ELSINORE 2,293,000 2,339,000 2,386,000 2,434,000 2,483,000 MENIFEE 3,028,000 3,089,000 3,151,000 3,214,000 3,278,000 MORENO VALLEY 6,392,000 6,520,000 6,650,000 6,783,000 6,919,000 MURRIETA 3,615,000 3,687,000 3,761,000 3,836,000 3,913,000 NORCO 985,000 1,005,000 1,025,000 1,046,000 1,067,000
PERRIS 2,858,000 2,915,000 2,973,000 3,032,000 3,093,000 RIVERSIDE 10,776,000 10,992,000 11,212,000 11,436,000 11,665,000 SAN JACINTO 1,502,000 1,532,000 1,563,000 1,594,000 1,626,000 TEMECULA 4,354,000 4,441,000 4,530,000 4,621,000 4,713,000 WILDOMAR 1,005,000 1,025,000 1,046,000 1,067,000 1,088,000 RIVERSIDE COUNTY 9,104,000 9,286,000 9,472,000 9,661,000 9,854,000 WRCOG 1,313,000 1,346,000 1,339,000 1,373,000 1,366,000 SUBTOTAL-Western County 64,591,000 65,891,000 67,176,000 68,526,000 69,863,000 Coachella Valley
CATHEDRAL CITY 2,040,000 2,081,000 2,123,000 2,165,000 2,208,000 COACHELLA 832,000 849,000 866,000 883,000 901,000
DESERT HOT SPRINGS 723,000 737,000 752,000 767,000 782,000 INDIAN WELLS 331,000 338,000 345,000 352,000 359,000
INDIO 2,670,000 2,723,000 2,777,000 2,833,000 2,890,000 LA QUINTA 2,013,000 2,053,000 2,094,000 2,136,000 2,179,000 PALM DESERT 3,564,000 3,635,000 3,708,000 3,782,000 3,858,000 PALM SPRINGS 3,318,000 3,384,000 3,452,000 3,521,000 3,591,000 RANCHO MIRAGE 1,212,000 1,236,000 1,261,000 1,286,000 1,312,000 RIVERSIDE COUNTY 2,606,000 2,658,000 2,711,000 2,765,000 2,820,000 SUBTOTAL-Coachella Valley 19,309,000 19,694,000 20,089,000 20,490,000 20,900,000 Palo Verde Valley
BLYTHE 841,000 858,000 875,000 893,000 911,000
RIVERSIDE COUNTY 246,000 251,000 256,000 261,000 266,000 SUBTOTAL-Palo Verde Valley 1,087,000 1,109,000 1,131,000 1,154,000 1,177,000 TOTAL 1 $ 84,987,000 $ 86,694,000 $ 88,396,000 $ 90,170,000 $ 91,940,000 ¹
Note: Estimate for planning purposes, subject to change and rounding differences.

Administrative costs are allocated in accordance with a cost allocation plan on a quarterly basis. Accordingly, the Measure A allocations to each geographic area by program will be reduced for such quarterly cost allocations.

RIVERSIDE COUNTY TRANSPORTATION COMMISSION

MEASURE A LOCAL STREETS AND ROADS PROGRAM ALLOCATION (PROJECTION) FY 2023/24 ORIGINAL (1/11/2023)

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Item 13.

FY 2023/24

MAINTENANCE OF EFFORT CERTIFICATION STATEMENT
The undersigned agrees and certifies for the city of Coachella (the "Agency") that sales tax transportation funds received pursuant to Ordinance No. 02-001 of the Riverside County Transportation Commission ("Measure A") shall be used in compliance with the Commission's Maintenance of Effort Guidelines and a base year amount of $92,205, approved by the Commission at its September 14, 2011 meeting, and that the Agency shall not use such funds to replace discretionary local funds previously expended by the Agency for local transportation purposes. The Agency hereby acknowledges that the failure of the Agency to continue such local expenditure shall result in a reduction of loss of Measure A funds. Additionally, the Agency commits to expending Measure A Local Streets and Roads funds for projects listed in the Five Year Capital Improvement Plan as approved by Riverside County Transportation Commission.

Dated: ________________

CITY MANAGER
ATTEST:

SECRETARY

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Item 13.

CITY OF COACHELLA, CALIFORNIA
Report on Agreed-Upon Procedures
Applied to Measure A – Local Streets and Roads
Fiscal Year Ended June 30, 2022

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Item 13.
__________________________________________________________________________________________________________________________________________________________________________________ 23161 Lake Center Drive, Suite 200, Lake Forest, CA 92630 ■ T: (949) 552-7700 ■ www.conradllp.com 1 Independent Accountant’s Report
On Applying Agreed-Upon Procedures
The Board of Commissioners
Riverside County Transportation Commission
Riverside, California
We have performed the procedures enumerated below on Measure A - Local Streets and Roads Program of the City of Coachella, California (“City”) as of and for the year ended June 30, 2022.

Riverside County Transportation Commission (“RCTC”) has agreed to and acknowledged that the procedures performed are appropriate to meet the intended purpose whether the City was in compliance with the Measure A - Local Streets and Roads Program grant terms and conditions for the year ended June 30, 2022. Additionally, RCTC and the City have agreed to and acknowledged that the procedures performed are appropriate for their purposes. This report may not be suitable for any other purpose. The procedures performed may not address all of the items of interest to a user of this report and may not meet the needs of all users of this report and, as such, users are responsible for determining whether the procedures performed are appropriate for their purposes.

The procedures and related findings are as follows:

1. Obtain the 2009 Measure A (Ordinance 02-001) compliance requirements. Western County jurisdictions are required to participate in the Transportation Uniform Mitigation Fee (“TUMF”) program and in the Multiple Species Habitat Conservation Plan (“MSHCP”), which are administered by the Western Riverside Council of Governments (“WRCOG”) and the Western Riverside County Regional Conservation Authority (“RCA”), respectively.

Coachella Valley jurisdictions are required to participate in the TUMF program administered by the Coachella Valley Association of Governments (“CVAG”). Indicate participation in TUMF and/or MSHCP programs.

Finding: The City participates in the TUMF program administered by CVAG. No exceptions were noted as a result of applying this procedure.

2. Obtain the City’s approved 5-Year Capital Improvement Plan (“CIP”) from RCTC for the fiscal year ended June 30, 2022.

Finding: No exceptions were noted as a result of applying this procedure.

3. Obtain a detailed general ledger and balance sheet from the City for the fiscal year ended June 30, 2022.
a. Identify the amount of Measure A cash and investments recorded at June 30, 2022.

Compare amount to Measure A fund balance and provide an explanation for any difference greater than 25% fund balance.

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Item 13.

Board of Commissioners
Riverside County Transportation Commission
Riverside, California
2 Finding: Measure A cash and investments were $852,895 at June 30, 2022. The difference between Measure A cash and investments of $852,895 and fund balance of $917,615 is $64,720 or 7% of the fund balance.
b. Identify amounts due from other funds.

Finding: There were no amounts due from other funds at June 30, 2022. c. Identify the components of ending fund balance for Measure A activity.

Finding: Ending fund balance for Measure A activity was unassigned in the amount of $917,615 at June 30, 2022.
i. Identify the existence of any restatement of Measure A fund balance and inquire of management as to the reason for any restatement.

Finding: We noted no restatement of Measure A fund balance at June 30, 2021. ii. Compare ending fund balance to total revenues for the current year and prior two years. If ending fund balance is greater than the sum of total revenues for the three-year period, inquire of management as to the reason(s) for the accumulation of fund balance.

Finding: No exceptions were noted as a result of applying this procedure. The City’s ending fund balance did not exceed the cumulative total revenues for the 3- year period as illustrated below.

Revenue for year ended June 30, 2022 $ 834,043
Revenue for year ended June 30, 2021 768,424
Revenue for year ended June 30, 2020 711,513
Total Revenue for the 3-year period $ 2,313,980
Fund balance for year ended June 30, 2022 $ 917,615

4. Obtain an operating statement for Measure A activity for the fiscal year ended June 30, 2022 (see Exhibit A), including budget amounts.
a. Review the revenues in the operating statement.
i. Inquire of management as to what fund was used to record Measure A revenues received from RCTC and document total revenues for the fiscal year ended June 30, 2022.

Finding: The City accounts for Measure A revenue in its Local Transportation Fund – Measure A (Fund #117). The City recorded total revenues in the amount of $834,043 for the fiscal year ended June 30, 2022.

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Item 13.

Board of Commissioners
Riverside County Transportation Commission
Riverside, California
3 ii. Obtain a listing of Measure A payments made from RCTC to the City. Compare the Measure A revenues recorded by the City to the listing of payments made by RCTC.

Finding: We identified no variances between the Measure A revenues recorded by the City and the RCTC Measure A payment schedule, which totaled $825,442. iii. Determine the amount of interest allocated to Measure A activity for the fiscal year ended June 30, 2022.

Finding: The City allocated interest in the amount of $8,054 to the Measure A activity for the fiscal year ended June 30, 2022.
b. Review the expenditures in the operating statement.
i. Inquire of management as to what fund is used to record Measure A expenditures and document total expenditures for the fiscal year ended June 30, 2022.

Finding: The City accounts for Measure A expenditures in its Local Transportation Fund – Measure A (Fund #117). The City recorded total expenditures in the amount of $604,249 for the fiscal year ended June 30, 2022. ii. Select expenditures for testing that comprise at least 20% of total Measure A expenditures.

Finding: The City recorded Measure A expenditures in the amount of $604,249.

We selected $274,983 or 46% for testing.

1. For the expenditures selected for testing, compare the dollar amount recorded in the general ledger to the supporting documentation.

Finding: No exceptions were noted as a result of applying this procedure.

2. For the expenditures selected for testing, review the 5-Year CIP, and note whether the projects claimed were included in the 5-Year CIP and whether they constitute allowable costs.

Finding: Expenditures selected for testing were included in the 5-Year CIP and were allowable costs. No exceptions were noted as a result of applying this procedure.
iii. Inquire of management as to the nature of any transfers (in and out) recorded in the Measure A Fund. For any transfers out, determine if nature of transfer out was included in the 5-Year CIP.

Finding: We noted transfers out from the Measure A fund in the amount of $604,249 to the CIP Project Fund. These transfers represent reimbursements for projects included in the 5-Year CIP.

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Item 13.

Board of Commissioners
Riverside County Transportation Commission
Riverside, California
4 iv. Inquire of management as to the amount of general or non-project-related costs, if any, included in expenditures. If indirect costs exceed 8% of Measure A revenue, inquire of management as to the basis for indirect costs charged to Measure A. If indirect costs are identified, determine if such costs are included in the 5-Year CIP.

Finding: Per discussion with the City management, there were no indirect costs recorded for the fiscal year ended June 30, 2022.
v. Inquire of management as to the amount of debt service expenditures recorded in the Measure A fund and determine if such costs are included in the 5-Year CIP.

Finding: There were no debt service expenditures recorded in the Measure A Fund that were noted as a result of applying this procedure.

1. Compare the debt service expenditures to prior year amount. If debt service expenditures have increased or decreased at least 25%, inquire of management as to the reason for the change in debt service expenditures.

Finding: There were no debt service expenditures recorded in the Measure A Fund that were noted as a result of applying this procedure.

5. Obtain from RCTC a listing of jurisdictions that participate in the Western County or Coachella Valley TUMF programs.
a. If the jurisdiction is a participant in the TUMF program, select at least one disbursement for validation as to the amount remitted to WRCOG or CVAG, as applicable.

Finding: We selected one disbursement of $153,777 for validation. The payment selected for testing indicated that the TUMF was collected and remitted to CVAG as required.
b. Indicate the total amount of TUMF collected and remitted during the fiscal year ended June 30, 2022.

Finding: The total amount of TUMF collected during the fiscal year ended June 30, 2022 was $519,814. The total amount of TUMF remitted during the fiscal year ended June 30, 2022 was $502,998. The difference in the amount of $16,816 was due to a TUMF collected by the City on January 4, 2022, which was refunded on November 16, 2022.

6. Obtain from RCTC a listing of jurisdictions that participate in the Western County MSHCP program.
a. If the jurisdiction is a participant in the Western County MSHCP program, select at least one disbursement for validation as to the amount remitted to RCA.

Finding: The City is not a participant in the Western County MSHCP program.

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Item 13.

Board of Commissioners
Riverside County Transportation Commission
Riverside, California
5 b. Inquire of management as to the existence of any fees collected in prior years that were not remitted to RCA by the end of this fiscal year.

Finding: The City is not a participant in the Western County MSHCP program. c. Indicate the total amount of Western County MSHCP fees collected and remitted during the fiscal year.

Finding: The City is not a participant in the Western County MSHCP program.

7. Obtain from RCTC the Maintenance of Effort (“MOE”) base year requirement, including its supporting detail calculations for the City, and the carryover amount allowed as of the beginning of the fiscal year.
a. Obtain from the City a calculation of its current year MOE amount in a format similar to its base year calculation. See Exhibit B.

Finding: No exceptions were noted as a result of applying this procedure. b. Compare the current year MOE amounts from the General Fund to the general ledger.

Finding: No exceptions were noted as a result of applying this procedure. c. Review the General Fund general ledger to determine if there were any transfers in to fund any MOE amounts.

Finding: No transfers in were noted as a result of applying this procedure. d. Compare the amount of current year MOE expenditures to the MOE base requirement and add any excess to, or subtract any deficiency from, the carryover amount.

Finding: We noted that current year MOE expenditures of $1,645,237 were greater than the MOE base requirement of $92,205 resulting in an excess of $1,553,032 for the fiscal year ended June 30, 2022.
e. If the amount of discretionary funds spent is less than the MOE base requirement (MOE deficiency), determine the amount of any prior year MOE carryover using the information obtained from RCTC and reduce the MOE deficiency by any available MOE carryover to determine an adjusted current year expenditure amount.

Finding: No exceptions were noted as a result of applying this procedure. The City’s discretionary funds spent in the fiscal year ended June 30, 2022 exceeded the MOE base year requirement.

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Item 13.

Board of Commissioners
Riverside County Transportation Commission
Riverside, California
6 The City’s MOE carryover at June 30, 2022 is calculated as follows:

MOE excess at July 1, 2021 $ 8,804,116
Current year MOE expenditures 1,645,237
Less: MOE base requirement (92,205)
Excess MOE for fiscal year ended June 30, 2022 1,553,032 MOE excess at June 30, 2022 $ 10,357,148
We were engaged by RCTC to perform this agreed-upon procedures engagement and conducted our engagement in accordance with attestation standards established by the American Institute of Certified Public Accountants. We were not engaged to and did not, conduct an examination or review engagement, the objective of which would be the expression of an opinion or conclusion, respectively on the Measure A - Local Streets and Roads Program compliance. Accordingly, we do not express such an opinion or conclusion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you.

We are required to be independent of RCTC and the City to meet our other ethical responsibilities, in accordance with the relevant ethical requirements related to our agreed-upon procedures engagement.

This report is intended solely for the information and use of the Board of Commissioners and management of RCTC and the City Council and management of the City of Coachella and is not intended to be, and should not be, used by anyone other than these specified parties.

Lake Forest, California
October 18, 2022

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Item 13.

EXHIBIT A
Variance From
Final Budget
Favorable
Budget Actual (Unfavorable)
Revenues:

Measure A $ 570,000 $ 825,442 $ 255,442
Interest income 20,803 8,054 (12,749)
Other income - 547 547
Total revenues 590,803 834,043 243,240
Expenditures:

Capital improvements 891,081 604,249 286,832
Total expenditures 891,081 604,249 286,832
Excess/(deficiency) of revenues over/(under) expenditures $ (300,278) $ 229,794 $ 530,072

CITY OF COACHELLA, CALIFORNIA
For the Fiscal Year Ended June 30, 2022
(Unaudited)
Measure A Operating Statement
7 Page 53
Item 13.

Exhibit B
FY 2021/22 Construction and Maintenance Expenditures
(Round to nearest dollar)
Project Expenditures Included in General Ledger Total Cost General Fund Measure A Federal State City Funds Other Construction:

ST-105 Street Pavement Rehab Phase 17 $ 274,983 $ - $ 274,983 $ - $ - $ - $ - ST-123 Urban Greening 1,509,790 1,509,790
ST-129 Avenue 52 and Calhoun 487,125 252,604 234,521
ST-130 Pueblo Viejo Villas 1,076,747 1,076,747
ST-131 Avenue 48 Widening 28,975 28,975
ST-133 Airport Blvd Segments Microsurface 76,662 76,662 Maintenance:

Salaries and benefits for street maintenance personnel 822,118 822,118 Professional services 267,619 267,619
Repairs and maintenance costs 2,277 2,277
Rentals 48,888 48,888
Energy charges 254,290 254,290
Supplies 232,553 232,553
Other 17,492 17,492
Expenditure Totals $ 5,099,519 $ 1,645,237 $ 604,249 $ - $ 2,586,537 $ 263,496 $ - Total Project Cost General Fund
Construction: $ - $ -
Maintenance:

Deduct Totals $ - $ -
Total GF Expenditures $ 1,645,237
Minus Deductions -
MOE Base Year $ 1,645,237
Base Year Requirement (92,205)
MOE excess for fiscal year ended June 30, 2022 $ 1,553,032

CITY OF COACHELLA, CALIFORNIA
Measure A MOE Calculation
For the Fiscal Year Ended June 30, 2022
(Unaudited)
Engineering/Administrative Overhead Not Allocated to Specific Projects:

State Reason Why Project Expenditure Should Be Deducted from MOE Deductions for Special Consideration (Deductions Must Also Be Included in Project Expenditures Above):

Engineering/Administrative Overhead Not Allocated to Specific Projects:
8

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Item 13.

Total Project
Cost
Estimated
Expenditures
for FY
TUMF Measure A
ST-93 Avenue 50 Widening Project $ 9,250,000 $ 8,500,000 $ 633,040 ST-118 Street Pavement Rehabilitation Phase 19 $ 1,013,472 $ 1,013,472 $ 1,013,472 Sub-totals $ 10,263,472 $ 9,513,472 $ 1,646,512
ST-128 Street Resurfacing, Phase 20 $ 849,000 $ 849,000 $ 849,000 Sub-totals $ 849,000 $ 849,000 $ 849,000
ST-132 Street Resurfacing, Phase 21 $ 866,000 $ 866,000 $ 866,000 Sub-totals $ 866,000 $ 866,000 $ 866,000
ST-135 Street Resurfacing, Phase 22 $ 883,000 $ 883,000 $ 883,000 Sub-totals $ 883,000 $ 883,000 $ 883,000
ST-139 Street Resurfacing, Phase 23 $ 901,000 $ 901,000 $ 901,000 Sub-totals $ 901,000 $ 901,000 $ 901,000
Totals $ 13,762,472 $ 13,012,472 $ 5,145,512
City of Coachella 5 Year Measure A Funding
Capital Projects
FY 2027-28
FY 2025-26
FY 2023-24
FY 2024-25
FY 2026-27
F:\Budgets\CIP Budgets\CIP Budgets\CIP 23-24 - Finance\Measure A\CIP 5 Year Measure A Page 55 Item 13.

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Item 14.

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Item 14.

PROGRAM OPERATION BUDGET
Name of Organization: Elder Love USA, Inc.

Name of Program/Project: In Home Caregiving Services
Program Expenses (12 months)
Total Program
Expense Amount
Total Expenses to be
funded by Coachella
(12 months) Funding Gap
Full-time staff wages and salaries $ 75,000.00 $ 1,000.00 $ 74,000.00 Part-time staff wages and salaries $ 200,000.00 $ - $ 200,000.00 Temporary staff wages and salaries $ - $ - $ -
Employee Benefits $ - $ - $ -
Volunteer-related costs $ - $ - $ -
Total Staff Cost $275,000.00 $1,000.00 $274,000.00
Equipment Costs $ 50,000.00 $ - $ 50,000.00
Marketing/Advertising expense $ 33,000.00 $ - $ 33,000.00 Legal Services $ 3,500.00 $ - $ 3,500.00
Consulting Services $ 25,000.00 $ - $ 25,000.00
Other Professional Services $ 92,145.00 $ - $ 92,145.00 Facilities costs $ 50,000.00 $ - $ 50,000.00
Meeting Expenses $ 3,440.00 $ - $ 3,440.00
Mileage and Travel $ 3,000.00 $ - $ 3,000.00
Postage and Shipping $ 261.00 $ - $ 261.00
Supplies $ 11,665.00 $ - $ 11,665.00
Phone/fax/cell/Internet costs $ 5,500.00 $ - $ 5,500.00 Insurance $ 18,626.00 $ - $ 18,626.00
Evaluation Services $ - $ -
Indirect Operating Expense $ - $ -
Total Administrative Expenses $296,137.00 $ - $ 296,137.00 TOTAL PROGRAM EXPENSES $571,137.00 $1,000.00 $570,137.00 TOTAL PROGRAM REVENUE (12 MONTHS) TOTAL ORGANIZATION REVENUES FROM LAST YEAR'S FINANCIALS Amount requested from City of Coachella $ 1,000.00 Contributions/Grants/Govt Funding (Unrestricted) $ 90,000.00 Cash contributed by your organization $ 22,450.00 Contributions/Grants/Govt Funding (Restricted) $ - Grant(s) awarded from other funding sources $ 90,000.00 Service Revenue $ 408,487.00 Grant(s) pending or applied for from other funding sources $ 55,000.00 Value of any In-Kind goods or services $ - Value of any In-Kind goods or services in support of the Program $ - Other $ 215,121.00 TOTAL PROJECT/PROGRAM REVENUE $168,450.00 TOTAL ORGANIZATION REVENUE $ 713,608.00 Instructions: Note this budget section is only for the program you are applying for grant funds.

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Item 14.

STAFF REPORT
4/26/2023
TO: Honorable Mayor and City Council Members
FROM: Celina Jimenez, Economic Development Director
SUBJECT: Authorize a Community-Based Grant to Elder Love USA in the Amount of $1,000 to Support its In-Home Caregiving Program for Older Adults STAFF RECOMMENDATION:

Staff recommends that the City Council consider awarding a Community-Based Grant (CBG) to Elder Love USA in the amount of $1,000 to support its in-home care program for older adults.

BACKGROUND:

The Community Based Grant Program was established in 2010 and allows the City of Coachella to offer financial assistance to local nonprofit organizations, youth-serving organizations, and other community-based organizations that provide essential services, programs, and activities to residents in Coachella. Applicant organizations are only eligible to submit one application for consideration each fiscal year and must be legally established with non-profit or tax-exempt status, be based in the Coachella Valley, or provide direct service to Coachella residents. Approval of grant funds does not constitute a precedent for grant allocations in subsequent years. All CBG grants are reimbursement grants to ensure that applicants are meeting their stated goals. The FY 22-23 budget included an allocation of $15,000 for the Community Based Grant Program.

DISCUSSION/ANALYSIS:

Elder Love USA is a nonprofit organization offering services in Coachella and is dedicated to providing in-home care for older adults at reduced rates. Elder Love USA is a creative and innovative solution that focuses primarily on helping low-income older adults who are unable to pay for traditional in-home care. Elder Love USA has no minimum hourly requirements and no long-term contracts. The organization is able to do this through a combination of client support, fundraisers, individual donations, sponsorships, and grants. Elder Love USA offers caregiving services such as bathing, dressing, personal care, medication management, and more.

Housekeeping, shopping, cooking, and transportation services may also be requested.

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Item 14.

ALTERNATIVES:

1. Authorize a Community-Based Grant to Elder Love USA in the Amount of $1,000 to Support Its In-Home Caregiving Program for Older Adults.

2. Not Authorize a Community-Based Grant in support of Elder Love USA.

FISCAL IMPACT:

Should the City Council approve the staff recommendation, the Community Based Grant account will be reduced by $1,000 leaving a balance of $0.

ATTACHMENT:

1. Copy of Application

Page 61 ends

Item 14.

STAFF REPORT
4/26/2023
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: 2022 Coachella Parks and Recreation Foundation activity update.

STAFF RECOMMENDATION:

Receive and file 2022 Coachella Parks and Recreation Foundation activity update.

EXECUTIVE SUMMARY:

The Coachella Parks and Recreation Foundation has one program, established in 2017, a Scholarship Program. The Foundation Scholarship Program is available to support youth (18 years of age and younger) programming on a reimbursement basis and the program guidelines are listed below:
- An applicant is eligible once annually
- Scholarships are approved on a first come first serve basis as long as funding allows starting in January of each calendar year;
- Approved scholarships will be for 50% of the recreation program submitted for, with a maximum award of $75.00
- To ensure all programs have equal access to the scholarship program each program can be approved up to 20 scholarships annually.

In calendar year 2022, the total number of approved scholarships was 32. The total award for these scholarships was $1,500; these were the only expenditures for the Foundation in 2022. The 32 scholarships awarded in 2022 were awarded to youth in the following recreation programs: Desert Recreation District (3), Little Arabs (16) and Coachella Youth Baseball Softball Association (13).

The Foundation has a fund balance of $16,786.

FISCAL IMPACT:

None.

Page 62 ends

Item 15.

City of Coachella Building Activity Report
January 2023
Permits Current Month Past Month This Month Last
Year
This Year to
Date
Last Year to Date
Res. Solar Panels 14 12 31 14 31
Misc. Building Permits 36 21 37 36 37
Residential Additions/Ga 10 5 5 10 5
Single Family Dwellings 0 7 0 0 0
Commercial Bldgs. 1 1 1 1 1
Commercial Ten. Improv 3 2 3 3 3
Multi- Family Units 0 0 0 0 0
Plan Check 0 0 0 0 0
TOTALS 64 48 77 64 77
Revenue Fees
Building Fees $22,802.35 $28,413.00 $23,717.00 $22,802.35 $23,717.00 Dev. Impact Fees $40,203.14 $162,441.35 $13,304.12 $40,203.14 $13,304.12 Sewer &Water Fees $30,531.34 $60,705.26 $48,172.97 $30,531.34 $48,172.97 Misc. (TUMF, MSF, FIRE) $17,264.00 $16,506.00 $16,815.98 $17,264.00 $16,815.98 Plan Check $15,122.00 $9,382.00 $14,960.00 $15,122.00 $14,960.00 Cert of Occupancy $256.00 $1,792.00 $256.00 $256.00 $256.00 SB1473 $111.00 $131.00 $127.00 $111.00 $127.00
TOTALS $126,289.83 $279,370.61 $117,353.07 $126,289.83 $117,353.07 1% Construction Tax $5,801.82 $19,802.13 $2,679.64 $5,801.82 $2,679.64 Strong Motion Instr. $340.51 $355.56 $318.60 $340.51 $318.60 TOTALS $6,142.33 $20,157.69 $2,998.24 $6,142.33 $2,998.24 Valuations $2,933,171.00 $3,821,355.03 $2,269,145.46 $2,933,171.00 $2,269,145.46 Inspections
General 437 NO INFO 553 437 553
Final Single Family 3 NO INFO 0 3 0
Final Multi Family 0 NO INFO 0 0 0
Final Commercial 1 NO INFO 0 1 0
Final Miscellaneous 38 NO INFO 58 38 58
Final Solar 18 NO INFO 17 18 17
Code Enforcement Insp. 17 NO INFO 17 17 17
TOTALS 514 0 645 514 645
TOTAL DWELLING UNITS IN THE CITY OF COACHELLA 9318
Submitted by:

Rosa Vasquez
Development Services Technician

Page 63 ends

Item 16.

City of Coachella Building Activity Report
January 2023

Page 64 ends

Item 16.

City of Coachella Building Activity Report
February 2023
Permits Current Month Past Month This Month Last
Year
This Year to
Date
Last Year to Date
Res. Solar Panels 34 14 13 48 44
Misc. Building Permits 34 36 39 70 76
Residential Additions/Ga 6 10 3 16 8
Single Family Dwellings 0 0 2 0 2
Commercial Bldgs. 0 1 0 1 1
Commercial Ten. Improv 0 3 0 0 3
Multi- Family Units 0 0 0 0 0
Plan Check 0 0 0 0 0
TOTALS 74 64 57 135 134
Revenue Fees
Building Fees $22,686.67 $22,802.35 $17,703.00 $45,489.02 $41,420.00 Dev. Impact Fees $0.00 $40,203.14 $32,570.74 $40,203.14 $45,874.86 Sewer &Water Fees $0.00 $30,531.34 $17,344.36 $30,531.34 $65,517.33 Misc. (TUMF, MSF, FIRE) $0.00 $17,264.00 $4,620.00 $17,264.00 $21,435.98 Plan Check $13,358.50 $15,122.00 $7,136.00 $28,480.50 $22,096.00 Cert of Occupancy $0.00 $256.00 $512.00 $256.00 $768.00 SB1473 $128.00 $111.00 $104.85 $238.00 $231.85
TOTALS $36,173.17 $126,289.83 $79,990.95 $162,462.00 $197,344.02 1% Construction Tax $0.00 $5,801.82 $6,000.00 $5,801.82 $8,679.64 Strong Motion Instr. $303.36 $340.51 $170.37 $643.87 $488.97 TOTALS $303.36 $6,142.33 $6,170.37 $6,445.69 $9,168.61
Valuations $2,192,545.00 $2,933,171.00 $1,574,404.00 $5,125,716.00 $3,843,549.46 Inspections
General 449 437 541 886 1094
Final Single Family 9 3 0 12 0
Final Multi Family 0 0 0 0 0
Final Commercial 0 1 0 1 0
Final Miscellaneous 23 38 53 61 111
Final Solar 31 18 15 49 32
Code Enforcement Insp. 23 17 11 40 28
TOTALS 535 514 620 1049 1265
TOTAL DWELLING UNITS IN THE CITY OF COACHELLA 9318
Submitted by:

Rosa Vasquez
Development Services Technician

Page 65 ends

Item 16.

City of Coachella Building Activity Report
February 2023

Page 66 ends

Item 16.

City of Coachella Building Activity Report
March 2023
Permits Current Month Past Month This Month Last
Year
This Year to
Date
Last Year to Date
Res. Solar Panels 37 34 6 85 50
Misc. Building Permits 49 34 61 119 137
Residential Additions/Ga 11 6 2 27 10
Single Family Dwellings 48 0 7 48 9
Commercial Bldgs. 0 0 3 1 4
Commercial Ten. Improv 2 0 3 2 6
Multi- Family Units 0 0 0 0 0
Plan Check 0 0 0 0 0
TOTALS 147 74 82 282 216
Revenue Fees
Building Fees $144,051.85 $22,686.67 $43,010.50 $189,540.87 $84,430.50 Dev. Impact Fees $776,804.69 $0.00 $205,997.32 $817,007.83 $251,872.18 Sewer &Water Fees $416,264.64 $0.00 $1,246,138.82 $446,795.98 $1,311,656.15 Misc. (TUMF, MSF, FIRE) $122,400.00 $0.00 $58,509.27 $139,664.00 $79,945.25 Plan Check $30,731.00 $13,358.50 $16,247.00 $59,211.50 $38,343.00 Cert of Occupancy $12,288.00 $0.00 $2,560.00 $12,544.00 $3,328.00 SB1473 $640.00 $128.00 $489.70 $878.00 $721.55
TOTALS $1,503,180.18 $36,173.17 $1,572,952.61 $1,665,642.18 $1,770,296.63 1% Construction Tax $124,427.91 $0.00 $96,887.95 $130,229.73 $105,567.59 Strong Motion Instr. $1,792.53 $303.36 $2,607.12 $2,436.40 $3,096.09 TOTALS $126,220.44 $303.36 $99,495.07 $132,666.13 $108,663.68 Valuations $14,211,655.95 $2,192,545.00 $11,071,658.09 $19,337,371.95 $14,915,207.55 Inspections
General 469 449 637 1355 1731
Final Single Family 23 9 0 35 0
Final Multi Family 0 0 0 0 0
Final Commercial 0 0 0 1 0
Final Miscellaneous 64 23 49 125 160
Final Solar 61 31 13 110 45
Code Enforcement Insp. 27 23 12 67 40
TOTALS 644 535 711 1693 1976
TOTAL DWELLING UNITS IN THE CITY OF COACHELLA 9366
Submitted by:

Rosa Vasquez
Development Services Technician

Page 67 ends

Item 16.

City of Coachella Building Activity Report
March 2023

Page 68 ends

Item 16.

CITY OF COACHELLA
53-990 ENTERPRISE WAY
COACHELLA CA 92236

CODE ENFORCEMENT ,

ANIMAL CONTROL, &

GRAFFITI

QUARTERLY REPORT
Jan. 1, 2023 to Mar. 31, 2023
Prepared By:

Jessica Navarro Page 69
Item 16.

Code Enforcement Summary Report
Report Criteria:

Status
Assigned
To
Census
Tract Violation Initiation Open Date Range
Follow up Date
Range
Close Date
Range
All All All All From 01/01/2023 To
03/31/2023 From To From To
CE Totals
Total Closed Cases Open Cases
Totals 189 103 86
CE Cases by Violation
Violation
Total
Violations
Closed
Violations
Open
Violations
2 2 0

10.08.060 - Working on parked vehicles 1 0 1

10.20.010(18)Abandoned/Inoperable/Dismantled vehicle(s). 26 18 8

12.12.050 - Duty to maintain sidewalks. 0 0 0

12.16.030 - Permit required/CURB CUTS AND DRIVEWAYS 0 0 0

12.42.030 - Unlawful camping. 9 6 3

12.42.040 - Storage of personal property on public property. 1 1 0

13.03.044 Wasting water prohibited. 2 1 1

13.03.208 - Access to water meter. 1 0 1

13.03.306 Expiration or Extension of Permit 0 0 0

15.04.020 (A) Concrete Flat Work, Shades & Storage Containers 12 3 9

15.44.010 Building Numbering/Required 1 1 0

15.60.010 Building Permit Required 26 4 22

15.60.050 - Substandard buildings and housing. 2 1 1

15.66.010 Seizmic Hazard Mitiagtion 0 0 0

17.16.020 - Permitted uses. 0 0 0

17.16.030(C)(5)-Property development standards. Walls/Fences 1 1 0

17.48.020 Display of merchandised out of doors. 0 0 0

17.54.010 (N)(2) Parking and Storage in Residential Zones. 17 16 1

17.54.010.(N)(3) 0 0 0

17.54.020 - Permitting of certain garage conversions to residential living space ("garage conversions"). 0 0 0

17.56.010(J)(2)(B) - Signs 2 0 2

17.58.010 - Home occupations 1 1 0

17.60.010 (F)(4) Accessory structures 1 1 0

17.60.010 (G) - Trailers Outside Camps 0 0 0

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Item 16.

17.60.010 - Property development standards. (Fence) 0 0 0

17.60.010 Property Development Standards 9D)(3)(a) Yards 1 0 1

17.60.010(3)(e) Development Standards 1 0 1

17.74.010 (D)(3) Conditional Uses 1 0 1

17.84 Medical Cannabis Dispensaries. 0 0 0

17.84 Medical Cannabis Dispensaries. 17.84.030 - Prohibited activities. 0 0 0

17.84 Medical Cannabis Dispensaries. 17.84.040 - Prohibited activities declared a public nuisance. 0 0 0

17.84 Medical Cannabis Dispensaries. 17.84.050 Penalties for Violations 0 0 0

2.08.060 (A) - Political sign regulations. 0 0 0

2.08.060 (B) - Political sign regulations 0 0 0

2.08.060 (C) - Political sign regulations 0 0 0

2.08.060 (D) - Political sign regulations 0 0 0

2.08.060 (E) - Political sign regulations 0 0 0

3.10.010 (D) (16) Visibility Hazard 2 2 0

3.10.010 (D) (27) Public Burning 0 0 0

3.10.010 (D)(10) Termites, Insects, Vermin or Rodents. 1 1 0

3.10.010 (D)(12) Abandon or Vacated Building/Structure 2 1 1

3.10.010 (D)(13) Offensive Odors 0 0 0

3.10.010 (D)(15) Hazardous Substances and Waste 1 1 0

3.10.010 (D)(18) 0 0 0

3.10.010 (D)(19) 0 0 0

3.10.010 (D)(20) Swmng Pools, Ponds and Other Bodies of Wtr. 1 0 1

3.10.010 (D)(23)Public Nuisances/Safety Hazard 11 7 4

3.10.010 (D)(24) Disruptive Activities 4 2 2

3.10.010 (D)(25) Land Use Entitlements. 1 0 1

3.10.010 (D)(3) Weeds 2 0 2

3.10.010 (D)(31) Animal Manure 0 0 0

3.10.010 (D)(36) Signs 1 0 1

3.10.010 (D)(38) - Maintenance and abatement of nuisances. 1 1 0

3.10.010 (D)(4) - Trees and Shrubs 15 12 3

3.10.010 (D)(44)Public Nuisances/Rubbish, Refuse and Dirt 15 5 10

3.10.010 (D)(8) -Maintenance of Private Driveways 0 0 0

3.10.010(35) Water Disp[osal 0 0 0

3.10.010(D)(11)-Sewage. 0 0 0

3.10.010(D)(15)-Hazardous Substances and Waste. 1 0 1

3.10.010(D)(16)-Visibility Hazard. 0 0 0

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Item 16.

3.10.010(D)(19)-Visual Blight 31 15 16

3.10.010(D)(20)-Swmng Pools, Ponds and Other Bodies of Wtr. 0 0 0

3.10.010(D)(21)-Public Toilets. 0 0 0

3.10.010(D)(22)-Privies. 0 0 0

3.10.010(D)(25)-Land Use Entitlements. 0 0 0

3.10.010(D)(27)-Public Burning. 0 0 0

3.10.010(D)(28)-Air Pollution. 0 0 0

3.10.010(D)(29) Mosquito Breeding Places. 2 0 2

3.10.010(D)(30)Discharge of Sewage 0 0 0

3.10.010(D)(31)-Animal Manure 0 0 0

3.10.010(D)(32)-Hauling of Offensive Substances 0 0 0

3.10.010(D)(33)-Clothes Lines. 0 0 0

3.10.010(D)(34)Stormwater Drainage 1 1 0

3.10.010(D)(35)-Water Disposal. 0 0 0

3.10.010(D)(36)-Signs. 0 0 0

3.10.010(D)(37)-Encroachment. 0 0 0

3.10.010(D)(38)-Municipal Code Violations. 0 0 0

3.10.010(D)(39)-California Civil Code. 0 0 0

3.10.010(D)(40)-California Red Light Abatement Act. 0 0 0

3.10.010(D)(41)-California Drug Abatement Act. 0 0 0

3.10.010(D)(42)-State Housing Law. 0 0 0

3.10.010(D)(43)-Weed Abatement. 0 0 0

3.10.010(D)(6)Parking on Yard Off Driveway 11 10 1

3.10.010(D)(7) Occupied Vehicles 7 6 1

3.16.090 - Failure to comply with notice of violation. 12 2 10

5.80.100 - Operational requirements and performance standards established. (Short Term Rentals) 0 0 0

7.04.040 - Prohibited noise generally. 4 2 2

8.20.040(C)Dust Control requirements 5 3 2

8.44.010 - Collection by city or agent only. 0 0 0

8.44.070 Commercial Garbage Collection and Disposal 2 0 2

8.48.030 (B)Graffiti Prohibted 3 1 2

8.60 - REGISTRATION AND MAINTENANCE OF ABANDONED PROPERTIES 0 0 0

8.60.040 Registration of Abandoned Property 0 0 0

8.60.050 - Abandoned Property Maintenance requirements. 1 0 1

8.60.060 - Security requirements 1 0 1

8.64.050 - Vacant Property Maintenance Requirements 0 0 0

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Item 16.

Abandoned/Inoperable/Dismantled vehicle(s) 2 1 1
Business License Required 6 4 2
Business Subject to Miscellaneous Tax Rates/Transportation, Trucking and Towing 0 0 0
Display of merchandise out of Door 0 0 0
Garbage Containers 12 4 8
Illegal Dumping 0 0 0
Illegal, Nonconform. Building or Structure(s) 9 2 7
Manner of Parking /Parallel Parking 0 0 0
Manner of Parking/Angle Parking 0 0 0
Manner of Parking/Commercial Vehicles Prohibited from Parking on Private Property and Public Rights-of-Ways 0 0 0
NEC 380-9 Electrical, (e) Outlet faceplates/covers in place 0 0 0 NFPA 13-4-2.5.1 Automatic Fire Sprinklers Systems,(c) 18" clearance below heads 0 0 0
Parking on yard/off driveway 5 1 4
Parking Requirements/General Provisions 0 0 0
Parking Requirements/Surface of Parking Area 1 0 1
Permit for Outdoor Advertising Signs 0 0 0
Prkg. Lot Striping/Handicap Markings 1 0 1
Prohibited Stopping, Standing or Parking/On a Crosswalk 0 0 0 Prohibited Stopping, Standing or Parking/Within an Intersection 0 0 0 Property Development Standards/Maintenance 1 0 1
Public Nuisances / Animals 7 4 3
Public Nuisances / Attractive Nuisances 8 3 5
Public Nuisances / Fire Hazard 1 0 1
Public Nuisances / Landscaping 7 1 6
Public Nuisances / Trees and Shrubs 7 4 3
Service Stations/Intent and Purpose 0 0 0
Service Stations/Landscaping 0 0 0
Service Stations/Parking 0 0 0
Set up Temporary Sales Location 0 0 0
Signs-All signs and sign programs shall be subject to review and approval 0 0 0 Special Event/Sales Permit Required 2 1 1
Special Event/Sales Signs 1 1 0
Stopping, Standing and Parking/Public or Private Driveway 0 0 0 Stopping, Standing or Parking/Sidewalk 4 2 2

Page 73 ends

Item 16.

Termites, Insects, Vermin or Rodents 0 0 0
Termites, Insects, Vermin or Rodents 0 0 0
Title 19, Subchapter 5-Hood and Duct Systems,(a)Serviced within 6 months 0 0 0 Trimming palm trees--Required 4 0 4
UBC 3304(c)-"This Door To Remain Unlocked During Business Hours" 0 0 0 UBC 3313(b)-(f) Emergency lighting operable 0 0 0
UBC 3314(c)-(b) Illuminated EXIT sign operable 0 0 0
UBC 3315(b)-(c) 44' clear access aisle width to exits 0 0 0 UFC 10.206(a)-(b) Obstruction 0 0 0
UFC 10.206(b)-Hydrant,(c) Red curb-15' each side 0 0 0
UFC 10.207(1)-Fire Apparatus Access Roads,(a) Red curb on signs 0 0 0 UFC 10.207-Fire Apparatus Access Roads.(b) Obstruction 0 0 0 UFC 10.208(a)-Premises Identification, 0 0 0
UFC 10.301(a)-Fire Extinguishers,(a) Minimum 2A10BC 0 0 0 UFC 10.301(a)-Fire Extinguishers,(e) Commercial kitchen 40BC. 0 0 0 UFC 10.302(a)-Fire Extinguishers,(b) Servicing due 0 0 0 UFC 10.313(b)-Hood and Duct Systems,(b) Proper nozzle position, caps, coverage
0 0 0
UFC 10.313(c)-Hood and Duct Systems,(c) Automatic gas/electric shut off 0 0 0 UFC 10.313(e) 0 0 0
UFC 10.313(e)-Hood and Duct Systems,(d) Fuseable links, cables, conduits 0 0 0 UFC 10.401 0 0 0
UFC 10.401-Walls and Ceilings,(a) Holes sealed 0 0 0
UFC 10.402(a)-Exits,(e) Maintain fire rated doors, windows, dampers, and hardware 0 0 0
UFC 11.201(b)-General Housekeeping,(a) Rubbish/trash buildup 0 0 0 UFC 11.203(b)-General Housekeeping,(d) Storage not within 24" of ceiling 0 0 0 UFC 11.203(c)-General Housekeeping,(g) Storage in boiler, mech., elect. panel rooms prohibited 0 0 0
UFC 11.205(a)-General Housekeeping,(h) Candles used in approved manner 0 0 0 UFC 12.103(a)-Exits,(d) Exit obstruction 0 0 0
UFC 12.106(c)-General Housekeeping,(e) Storage under stairs prohibited 0 0 0 UFC 12.203(a)-Occupant Limit/Sign,(a) Occupant load sign(s) posted 0 0 0 UFC 12.207-General Housekeeping,Storage in attic space prohibited 0 0 0 UFC 13.103-Occupant Limit/Sign,(b) Required NO SMOKING signs 0 0 0 UFC 74.107(a) 0 0 0
UFC 79-201(e)-Flammable Liquids -(a) Approved safety cans under 10 gal. 0 0 0

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Item 16.

UFC 79.107-Flammable Liquids,(c) Legible labeling 0 0 0 UFC 79.201(e)-Flammable Liquids,(b) Approved cabinet exceeding 10 gal. 0 0 0 UFC 85.104 (c)-Electrical,(c) Abatement of electrical hazards 2 1 1 UFC 85.104 (f)-Electrical,(f) Cover open space in circuit breaker panel 0 0 0 UFC 85.106-Electrical,(d) Exten. cords not allowed as permanent wiring 2 2 0 UFC 85.107-Electrical,(a) Zip cords/cube adapters not allowed 0 0 0 UFC 85.108-Electrical,(b) Min. 30" clear access to circuit breaker 0 0 0 UFC Stand. No. 10-1-6.9-Fire Extinguishers,(c) Mounted 3-5 feet from floor 0 0 0 UFC Standard No. 10-1-6.5-Fire Extinguishers,(d) Obstruction 0 0 0 UMC 504(a)-General Housekeeping,(c) 36" clearance around water heater 0 0 0 Weed Abatement 10 2 8
Totals 338 161 177
Commercial Center clean ups
Walmart compliance
Smart & Final On-going
Victory Liquor On-going
Verde Valle Plaza On-going
El Valle Auto On-going
Family Dollar On-going
Center for Employment Training On-going
CVS Pharmacy On-going
Auto Zone Compliance
Plaza del Sol On-going
AM/PM On-going
Food 4 Less On-going
KFC On-going
Family Furniture On-going

Page 75 ends

Item 16.

Code Enforcement:

Graffiti Department Quarterly Report
January 1, 2023 to March 31, 2023
Gallons used 335 gallons
Gallons purchased 285 gallons
Cover ups 1,600
Pressure Washing 13,000 sq. ft.

Community perimeter walls 3 communities

Page 76 ends

Item 16.

County of Riverside
Department of Animal Services
Coachella City Monthly Report for 3rd Quarter Field Services Field Services Impound Statistics Mar-23 YTD 1/1/2023 - 3/31/2023) Field Services Activities Mar-23 YTD 1/1/2023 - 3/31/2023) Total Canines Impounded 32 102 Number of Requests for Service 80 252 Owner Turn-Ins 1 9 Number of Animal Bite Calls 7 24
Stray 29 86
Dead on Arrival 2 7 Number of sick/injured animal calls 8 27 Total Felines Impounded 32 111 Vicious Animal (imminent danger) 4 24 Owner Turn-Ins 0 15 Cruelty/Neglect Calls 6 13
Stray 20 62
Dead on Arrival 12 34 Total Citations 6 15
Total Other Animals Impounded 0 8 Total Licenses 65 185 Owner Turn-Ins 0 0 Number of Nuisance animal Complaints 1 2 Stray 0 8
Dead on Arrival 0 0
compiled on: 4/11/2023 as of 4/11/2023 11:29 AM Page 77 Item 16.

ENGINEERING:

Capital Improvement Projects
January 2023 - March 2023
ST-67 Ave 50/I-10 Interchange
100% complete plans were reviewed by Caltrans. The City’s consultant made the required revisions and is working with the appropriate utility companies to complete the engineering work. Offer letters have been provided to property owners on the north and south side of Interstate 10. Project meetings continue with CalTrans Management to review the Interchange Grading and finalize plans for construction.

ST-69 Ave 50 Bridge over Whitewater Channel / ST-81 New Interchange @ Avenue 50 and 86 South Expressway
Environmental document was approved and finalized in February 2019. Final authorization for reimbursement for design phase of the project has been approved by CVAG and City Council.

Project meeting with CalTrans to review technical studies on the project continues. Request for Authorization has been submitted to Caltrans HBP. Angenious is currently working on 95% plans that will be submitted for review shortly.

ST-93 Avenue 50 Widening Project (Calhoun to Harrison)
Professional agreement with KOA Corporation has been approved by City Council on 10/9/2019 for Final Construction PS&E. City Staff coordinating with KOA to complete design PS&E. KOA has submitted 90% design PS&E for review. Right of way acquisition phase is currently in progress.

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Item 16.

ST-98 Avenue 50 Extension PS&E (All American Canal to I-10 Interchange) Engineering Staff is awaiting responses to acquisition offers; Right-of-way acquisitions under negotiations with five property owners located west of the All-American Canal. City Council approved two purchase agreements for 2 of the 5 parcels. Bureau of Reclamation (BOR) has approved the environmental document for the work within the canal area. Hydrologic and hydraulics models are being reconciled with Coachella Valley Water District and Riverside County Flood Control District engineers.

ST-109 Dillon Road Bridge Interstate I-10 Interchange & SR 86 Interchange Caltrans bridge inspections on behalf of FHWA, weight limit restrictions were implemented on the existing bridge. Due to the scour critical condition of the bridge, a Plan of Action was filed with FHWA. An application for the current round of the federal Build Grant funding has been submitted.

Final Engineer’s Report has been done marking completion of the Project Development and Environmental Document Phase.

ST-130 Pueblo Viejo Sustainable Transportation Project
The project will add over two miles of class II bikeways, pedestrian and landscaping improvements in the Pueblo Viejo downtown area. The project was awarded to Desert Concepts on January 26, 2022. Construction is currently in progress and 90% complete.

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Item 16.

ST-131 Avenue 48 Widening from Van Buren to Dillon Road Environmental documents have been completed and final design for Plans, Specifications and Engineer’s Estimates are being made. Right of way acquisition phase is in progress. The project will add two lanes east bound and one lane west bound with bicycle and pedestrian facilities as well.

Riverside County is lead agency on this project.

ST-134 2022 Pedestrian Safety Improvement Project
Project increased pedestrian safety in various locations throughout the City. Construction Contract was awarded to Jacobsson Engineering. Construction has been completed. Project added a median on Avenue 53 between Shady Lane and Tyler Street, improved pedestrian crosswalk visibility in ten locations and added 7 speed humps for traffic calming. Striping improvements for safety and traffic circulation improvements were completed on Calhoun, Van Buren and Avenue 52.

P-21 Bagdouma Park Basketball Court Replacement Project Project will replace existing basketball courts at Bagdouma Park with basketball
courts, tennis court
and pickle ball courts.

Construction contract
with Three Peaks Corp
was awarded on
9/14/22. Construction
is currently in progress
and is 30% complete.

Page 80 ends

Item 16.

F-7 Fire Station #79
The Project will rehabilitate the Fire Station on Sixth Street to add separate men’s and women’s showers, bedrooms for staff, apparatus bay, generator upgrade, and electrical system upgrade. A construction contract has been awarded to Dalke and Sons Construction. Construction started in November 2022 and is 30% complete. Foundation and framing for addition have been completed.

Work continues on exterior and roofing.

Private Development Projects
Mariposa Pointe D.R. Horton:

Model homes and phases 1-5 have been completed. Phases 6-8 are currently under construction.

Off-site improvements continue to be constructed including street improvements on Avenue 50 and Calhoun Street. On-site storm retention basin drain improvements continue. City Staff continues to inspect.

Page 81 ends

Item 16.

Sevilla Pulte Homes:

Phases 1-12 are complete. Phase 13 is currently under construction. Street lights continue to be installed. City Staff continues to inspect.

Bellissima Pulte Homes:

Phases 1-2 are currently under construction. On-site curb and gutter and street base improvements have been completed. Off-site street improvements on Frederick, Avenue 53 and Calle Empalme continue to be constructed. City Staff continues to inspect.

Red Moon Development at the Villas at the Vineyards:

Contractor installed on-site cross gutters. Contractor continues to work on storm drain and grading improvements. Contractor continues to raise manhole and water valves. City Staff continues to inspect.

Page 82 ends

Item 16.

CV Sync (CVAG):

Phase I equipment has been installed and is being finalized. CMS board has been completed and is energized. Phase II is scheduled to commence in April 2023. Phase II will include Avenue 48 and Avenue 50 corridor synchronization. City Staff continues to inspect.

Page 83 ends

Item 16.

Name Cesar Lucrecio Date Submitted
Department Business License
Period 1/1/2023 - 3/31/2023
Revenue Account Description of Revenue 2023 Total Budget 3Q 2023 Revenue Last Quarter Totals Year-to-date 2023 Revenues (Over)/Under Budget
101-11-110-10-315-000 Annual Registration Tax $ 25,000.00 $ 15,440.00 $ 8,360.00 $ 26,020.00 $ (1,020.00) 101-11-110-10-316-000 Business Licensee Fee 570,000.00 557,544.57 139,072.52 $ 717,992.83 (147,992.83) 101-11-110-10-319-000 Penalties Revenue 3,500.00 727.74 $ 16,884.29 (13,384.29) 240-12-110-40-342-000 Uniform Fire Code Fee 40,000.00 32,925.00 10,640.00 $ 47,795.00 (7,795.00) 101-11-110-10-325-000 SB-1186- State Tax 4,000.00 3,096.00 1,688.00 $ 5,228.00 (1,228.00) 101-11-110-10-322-000 Transient Occupancy Tax 380,060.00 329,458.99 100,788.04 $ 524,902.60 (144,842.60) 101-11-110-10-332-000 Cannabis - Cultivation 400,000.00 237,589.20 88,874.04 $ 326,463.24 73,536.76 101-11-110-10-333-000 Cannabis - Manufacturing - 734.70 726.34 $ 1,957.04 (1,957.04) 101-11-110-10-335-000 Cannabis - Retail 600,000.00 178,742.91 164,554.42 $ 349,853.52 250,146.48 Total Budget $ 2,022,560.00 $ 1,356,259.11 $ 514,703.36 $ 2,017,096.52 $ 5,463.48 4/19/2023
Business Licensee Report

Page 84 ends

Item 16.

Utilities Department
Memorandum
TO: Gabriel D. Martin, City Manager
FROM: Cástulo R. Estrada, Utilities Manager
DATE: April 20, 2023
SUBJECT: Quarterly Activity Report (January 2023 to March 2023) Coachella Water Authority:

The Utilities Department Water Authority Division provides water pumping, treatment, and distribution services to more than 8,900 service connections citywide that include residential, commercial, and industrial users. The City has three (3) Storage Reservoirs of more than 10 million gallons of capacity with six (6) operating wells that provides more than 8,000 acre-feet of annual water production. This division is responsible for a variety of tasks including meter reading, repairs, pumping, production, treatment, main and distribution repairs, water quality complaints, service connections/disconnections, and capital improvements along with other assigned duties.

Coachella Water Authority Production and Distribution Highlights Description Value
Total -Water Production (Jan to Mar) (Million Gallons) 452.41 Chlorine Consumption (Gallons) 2227
Water Quality complaints 0
Monthly Samples Collected 162
Valves Exercised 29
Valves Repaired/Replaced 0
Underground Service Alerts 49
Hydrants Flushed/Serviced 25
Standby Service Calls 22
Water Service Leaks
Main Leaks 1
Customer Service Calls
Office work orders 380
Non-Reads 5564
Meter Replacements – 510
Hydrants replacements 4
Turn-Off N/A
Turn-On N/A
Delinquency Turn Off 13
State DDW Monthly Report Submitted Yes
Well Depths Monitored - 9/30/2022
Well No. 10 Depth (feet,) SWL 30.6 ft.

Well No. 11 Depth (feet,) SWL 74 ft.

Well No. 12 Depth (feet, ) SWL 65.8 ft.

Well No. 16 Depth (feet, ) -
Well No. 17 Depth (feet, ) PWL 94.5 ft.

Well No. 18 Depth (feet, bgs) SWL 68.24 ft.

Well No. 19 Depth (feet, bgs) PWL 134 Page 85
Item 16.

Annual Production
2022 Annual (MG) 2484.55
Coachella Sanitary District:

The Utilities Department, Sanitary Division, provides for all the collection, treatment, and disposal of residential, commercial, and industrial wastewater for approximately 9,000 service connections within the City and more than 400,000 lineal feet of sewer collection system (100 miles) 4-inches to 54-inches, Two (2) sewage pump stations, and over 1,600 manholes.

For the Third Quarter of January, February, & March 2023, almost 254.308 MG of wastewater was received at the wastewater plant or average daily flow of 2.825 MGD. The Plant treated a total of 215.874 MG. A total of 238 samples were collected at the Plant for monitoring.

Water Reclamation Facility – 87075 Avenue 54th
Description Value
Total Influent per month (MG) 84.76
Influent Ave. Daily Flow (MGD) 2.825
Total Effluent per month (MG) 71.9
Effluent Ave. Daily Flow (MGD) 2.398
Plant Permitted Capacity (MGD) 4.5
Operational Upsets None
Permit Violations None
Hypochlorite consumption (Gallon) 5,000
Sodium Bisulfite consumption (Gallon) 5,000
Odor complaints 0
Samples collected this quarter (Plant)- 238
State Report completed/submitted Yes
Collection System & Pump Stations Highlights
Description Value
Underground Service Alert 486
Collection System Cleaning (feet) 101,952
Manhole Inspection/Cleaning 165
Collection System Spills None
Collection System Blockages None
Stand-By Calls 8
Collection System CCTV Inspection (feet) 10,000
Samples Collected (Field) None
Pump Station Alarms 1
Wet Well Cleaning 1
Wet Well
Inspections
49

Page 86 ends

Item 16.

STAFF REPORT
4/26/2023
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., City Engineer
SUBJECT: Modify construction contract budget with Desert Concepts and modify total project budget for the Pueblo Viejo Sustainable Transportation Project, City Project ST-130.

STAFF RECOMMENDATION:
o Authorize the City Manager to modify the construction contract with Desert Concepts Construction, Inc. by increasing the contingency amount from 10% ($308,314) to 20% ($616,629) for the completion of construction of the Pueblo Viejo Sustainable Transportation Project, City Project ST-130.
o Authorize City Finance Director to transfer $500,000 from Street Pavement Rehabilitation Phase 19 Project, ST-118, to the Pueblo Viejo Sustainable Transportation Project, City Project ST-130.

BACKGROUND:

In October of 2020, the City entered into a grant agreement with an Infill Infrastructure Grant (IIG) program, which also supplements an Affordable Housing and Sustainable Communities (AHSC) program grant. These two grants provide approximately 3.4 million in funding and are allocated under City project number ST-130. These grant funds are to be used on infill infrastructure improvements in the downtown Pueblo Viejo District. Improvements included in the grant funding include curbs, gutters, sidewalks, bike lanes, lighting, electrical undergrounding, public plaza improvements, landscaping and ADA improvements.

On January 27, 2021, the City Council approved a professional services agreement with Egan Civil, Inc. to develop final plans, specifications and estimates for the Pueblo Viejo Sustainable Transportation Project in the amount of $182,000. And on January 12, 2022, City council approved an additional $25,000 for construction engineering services.

On January 12, 2022, the City Council approved a Construction Contract with Desert Concepts Construction Inc. in the amount of $3,083,148.50 and 10% for contingency for a total contract amount of $3,391.463.

Page 87 ends

Item 17.

DISCUSSION/ANALYSIS:

During the course of the project, IID and Frontier Communications initiated several design changes and expansions to scope that resulted in projected change order costs that will be in excess of the approved 10% contingency. Staff is requesting that the total construction contingency be increased to 20% to insure that the project can be completed on schedule.

In addition to the construction costs noted above, The project also incurred IID design and relocation costs in excess of $330,000. Due to the high cost of fees from IID and the extra costs associated with the undergrounding expansion of scope, approximately $500,000 dollars are required to complete the fully burdened CIP project.

In order to prevent any impact to the City’s General Fund, the City is recommending that $500,000 from Street and pavement rehabilitation funds (project ST-118) be utilized to cover all asphalt and paving work associated with the project. The grant funds are eligible to be used to cover the overages in the underground work so transferring street rehabilitation funds to cover the street rehabilitation work associated with the street rehabilitation work allows the City to maximize the grant fund reimbursements.

The Pueblo Viejo Sustainable Transportation Project (ST-130) is currently funded with the following grants and appropriations with the following allocations:
o IIG (Fund 152)- $2,460,000
o AHSC (Fund 152)- $1,196,500
o City Project F-7 (Fund 130)- $250,000
o Coachella (Fund 101) - $556,813
The total approved CIP budget for land acquisition, design, and construction totaled $4,463,313.

FISCAL IMPACT:

The Pueblo Viejo Sustainable Transportation Project (ST-130) is proposed to increase the total project CIP budget from $4,463,313 to $4,963,313 by transferring $500,000 from Street and Rehabilitation fund ST-118. This total includes all costs for land acquisition, design, construction, contingency, construction engineering, and utility service and relocation fees.

Page 88 ends

Item 17.

CITY OF COACHELLA
Submitted By:

Frances J. Kuo, CPA, CGMA
Partner
200 East Sandpointe Ave, Suite 600
Santa Ana, CA 92707
(949) 777-8805 I [email protected]
Image Credit: Shutterstock (Royalty-Free)

COST PROPOSAL
Professional Auditing Services
ACCOUNTANTS&. ADVISORS
April 5, 2023

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Item 18.

The Pun Group LLP is recognized for its professionalism, integrity and for providing clients with practical solutions unique to their circumstances and issues. You will receive a superior level of service and a quality audit.

Thank You!
Thank you for allowing us to submit our qualifications to provide you with Audit Services.

The Pun Group LLP
Certified Public Accountants and Business Advisors

WHY CHOOSE
THE PUN GROUP LLP?
• Big firm expertise, small firm values
• Personal attention meets technical expertise
• A unique firm culture
• Innovation embraced
• Achievable plans to move your organization forward
The Pun Group’s most
valuable asset is our
people, they and their
deep experience drive our
every interaction with
clients.
“
”
Kenneth H. Pun, CPA, CGMA
Founder & Managing Partner

Page 90 ends

Item 18.

City of Coachella
Table of Contents
Total All-Inclusive Maximum Price................................................................. 1 Rates for Additional Professional Services.................................................... 2 Out-of-Pocket Expenses and Manner of Payment ........................................ 2

Page 91 ends

Item 18.

The Pun Group Wins
2023 “Best of Accounting” Award
The Pun Group LLP is proud to have won 2023’s Best of
Accounting® award from ClearlyRated for providing superior service to its clients.

Winners of such awards have proven to be industry leaders in service quality based entirely on ratings provided by their clients. On average, clients of 2023 Best of Accounting winners are 70% more likely to be satisfied than those who work with non-winning firms.
“I am pleased to introduce the 2023 Best of Accounting
winners alongside their validated service ratings on
ClearlyRated.com,” said ClearlyRated’s CEO, Eric Gregg. “These firms have demonstrated a remarkable commitment
to delivering amazing experiences, despite another year of upheaval and macroeconomic uncertainty. Hats off to these service leaders - it’s truly an honor to recognize and
celebrate their achievements.”
The Pun Group LLP received satisfaction scores of 9 or 10 out of 10 from 94.1% of their clients, significantly higher than the industry’s average of 50%.

Our firm excelled in five key areas: Responsiveness, Quality, Value, Needs Understanding, and Proactive Approach.

About ClearlyRated
Rooted in satisfaction research for professional service firms, ClearlyRated utilizes a Net Promoter® Score survey program to help professional service firms measure their service experience, build an online reputation, and
differentiate on service quality.
“Excellent customer service and staff and
partners are expert in their fields.”
Lani H.

State and Local Government Client
“We started using Pun Group when the
pandemic first started two years ago so had
a little apprehension about doing
everything remotely with a new firm. But
the audit went very well and was
completed on time without problem.”
Kevin W.

State and Local Government Client
“The Firm has consistently exceeded our
expectations as client.”
Clint O.

State and Local Government Client
“An excellent partner and amazing service.”
Jim T.

Private Sector Client

Page 92 ends

Item 18.

City of Coachella
1 | PUNGROUP.CPA
Total All-Inclusive Maximum Price
We are committed to the performance of a high-quality audit at the most reasonable fee level possible, both initially and throughout the engagement. Also, our partners will provide advice and consultation as needed at no additional cost to the City of Coachella.

Name of Firm: The Pun Group LLP – Certified Public Accountants and Business Advisors Contact Name: Frances J. Kuo, CPA, CGMA
Contact Email Address: [email protected]
Authorization to Represent the Firm
I, the undersigned, certify I am duly authorized to represent The Pun Group LLP and am empowered to submit this bid. In addition, I certify I am authorized to contract with the City of Coachella on behalf of the Firm.

April 5, 2023
_______________________________
Date
Our proposed fees for Audit Services for the three fiscal years ending June 30, 2023, June 30, 2024, and June 30, 2025, with the option to extend the contract for each of the two (2) subsequent fiscal years, are as follows:
(1) Single Audit fees based on one (1) major program. The fee for auditing additional major programs will be $4,000 each. The number of programs determined to be “major” will be based on OMB Uniform Guidance.

The Engagement Team will discuss this with the City of Coachella’s Management before starting Single Audit work.

Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2022-23 2023-24 2024-25 2025-26 2026-27
Maximum % Maximum %
Increase Increase
Financial Statements
Audit City's Financial Statements, including the
Coschella Successor Agency, Coachella Water
Agency, Coachella Sanitary District, and Coachella
Fire Protection District, Issue Independent Auditors'
Reports, and Assistance with ACFR Preparation $ 46,485 $ 47,880 $ 49,316 3% 3% Compliance
Single Audit - 1 Major Program 4,000 4,120 4,244 3% 3%
City GANN Agreed-Upon Procedures 515 530 546 3% 3%
Total (must agree with amounts in Detail Page) $ 51,000 $ 52,530 $ 54,106 State Controller's Financial Transactions
Not to Exceed Flat Fee Basis $ 4,000 $ 4,120 $ 4,244 3% 3% Occasional Accounting Consultations/Assistance
Hourly Basis $ 125 $ 129 $ 133 3% 3%
_________________________________________
Frances J. Kuo, CPA, CGMA | Partner
The Pun Group LLP
Total All-Inclusive Maximum Price

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Item 18.

City of Coachella
2| PUNGROUP.CPA
Rates for Additional Professional Services
Position FY23 FY24 FY25 Optional Year
FY26
Optional Year
FY27
Partners $ 300 $ 309 $ 318 $ 328 $ 338
Directors $ 200 $ 206 $ 212 $ 219 $ 225
Supervisors $ 175 $ 180 $ 186 $ 191 $ 197
Senior Accountants $ 150 $ 155 $ 159 $ 164 $ 169
Staff Accountants $ 125 $ 129 $ 133 $ 137 $ 141
Clerical $ 100 $ 103 $ 106 $ 109 $ 113
Auditors Standard Hourly Billing Rates
Any supplemental reports, audits, or agreed-upon procedures not covered by this proposal may be added to a written agreement prior to commencing audit work. The Firm and the City will discuss and approve the scope and associated costs of these tasks. Any additional work will be performed at the above-quoted hourly rates.

Out-of-Pocket Expenses and Manner of Payment
Out of Pocket Expenses are Included in the Total All-Inclusive Maximum Price and Reimbursement Rates The Firm’s policy is to maintain flexible billing rates to meet the needs of clients and help them control costs. In the interest of continuing our long-term relationship, we will absorb expenses such as travel and printing costs.

Additionally, our Partners will be available to provide advice and consultation as necessary to the City of Coachella.

The Firm will also absorb these costs.

Manner of Payment
Engagement Team members are required to maintain timesheets detailing the date, number of hours, and work performed for every audit task. The Firm will collect these timesheets and bill the City of Coachella at the rates outlined in the Total All-Inclusive Maximum Price section in four stages: (1) at the conclusion of the planning phase, (2) at the conclusion of the interim phase, (3) at the conclusion of the Year-End phase, (4) and after presentation and acceptance of the final audit reports. Interim billings will cover a period not less than a calendar month. The billing amounts generally break down as follows:

Work Performed % of Proposal Amount
Planning 10%
Interim 40%
Fieldwork 40%
Presentation and Acceptance of Reports 10%

Page 94 ends

Item 18.

ORANGE COUNTY SAN DIEGO BAY AREA LAS VEGAS PHOENIX
www.pungroup.cpa Page 95
Item 18.

STAFF REPORT
4/26/2023
TO: Honorable Mayor and City Council Members
FROM: William Pattison, Interim Finance Director
SUBJECT: Authorize the City Manager to extend the contract with the The Pun Group, LLP for Professional Auditing Services.

STAFF RECOMMENDATION:

Award a three-year extension contract with an option of two additional years to The Pun Group, LLC, to perform Professional Auditing Services.

EXECUTIVE SUMMARY:

On June 2018 the City of Coachella contracted The Pun Group, LLC to perform Professional Auditing Services to Audit the City’s Financial Statements, including the Coachella Successor Agency, Coachella Water Authority, Coachella Sanitary District, issue Independent Auditors’ Reports, State Controller’s Financial Transactions, and Assistant with ACFR preparation. Fiscal Year 2021-22 was the last of the five-year contract.

FISCAL IMPACT:

Contract will cost:

FY 2023 $55,000
FY 2024 $56,650
FY 2025 $58,350
The cost of will be allocated between General Fund (50%), Water Authority (21%), Sanitary District (21%), and Coachella Successor Agency (8%).

Attachment: The Pun Group LLC Cost Proposal

Page 96 ends

Item 18.

STAFF REPORT
4/26/2023
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize execution of Amendment No. 1 between the City of Coachella and Conserve Landcare LLC for Project No. 032921.

STAFF RECOMMENDATION:

Authorize execution of Amendment No. 1 between the City of Coachella and Conserve Landcare LLC for Project 032921.

EXECUTIVE SUMMARY:

The City awarded a Request for Proposals (RFP) for Landscape Maintenance Services for Landscape Lighting and Maintenance Districts 1-38 Project No. 032921, on May 26, 2021, to Conserve Landscape LLC. The awarded agreement was for a two-year term (June 1, 2021 – May 31, 2023).

The RFP allows the City to renew the awarded agreement for two additional one-year terms, which is subject to a compensation adjustment based on CPI (consumer price index). Conserve Landcare LLC has agreed to a 7.3% CPI adjust for the additional term compensation.

Staff recommends award of the attached Amendment No. 1 to Conserve Landcare LLC that will 1) extend term one more year and 2) increase monthly compensation to account for the additional year of service. The additional compensation for June 1, 2023 – May 31, 2024 including a 15% contingency, totals an additional not to exceed amount of $636,718.20. The service areas for this project are LLMD 1-38.

FISCAL IMPACT:

The recommended action will not have a fiscal impact.

Attachment:

Amendment No. 1

Page 97 ends

Item 19.
1 ORANGE\CCAMPOS\34530. 1 BBK: MARCH 2007
Amendment No. 1 to the Maintenance Services Agreement
Between the City of Coachella
and
Conserve Landcare LLC Project No. 032921

1. Parties And Date.

This Amendment No. 1 to the Maintenance Services Agreement ("Amendment No.1 ") is made and entered into this 26
th day of April, 2023 by and between the City of Coachella ("City") and Conserve Landcare LLC, ("Contractor"). City and Contractor are sometimes individually referred to as "Party" and collectively as "Parties" in this Amendment No.1.

2. Recitals.

2.1 Agreement. City and Contractor entered into that certain Agreement for Landscape Maintenance Service for the Landscape Maintenance Services for Landscape Lighting and Maintenance Districts 1-38 Project 032921 ("Agreement"), entered into on May 26, 2021.

2.2 Amendment. City and Contractor desire to amend the Agreement for the first time to amend the term of the Agreement as set forth in this Amendment No. 1.

3. Amendments.

3.1. Compensation. Section 3.1.3 and 3.3.1, of the Agreement are hereby deleted in their entirety and replaced with the following:

3.1.3 Term. The term of this Agreement shall be from June 1, 2021 to May 31, 2024 unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”C” attached hereto and incorporated herein by reference. The total compensation shall not exceed One Million Eight Hundred Twenty Three Thousand Five Hundred Eighteen Dollars and Twenty Cents ($1,823,518.20) without written approval of City’s City Council. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.2 Exhibit B & C. Exhibit B & C are hereby deleted and replaced with a revised Exhibit B& C attached hereto.

3.3 Continuing Effect of Agreement. Except as amended by this Amendment No.1, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No.1, whenever the term "Agreement" appears in the Agreement, it shall mean the Agreement as amended by this Amendment No.1.

Page 98 ends

Item 19.
2 ORANGE\CCAMPOS\34530. 1 BBK: MARCH 2007

3.4 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No.1.

3.5 Counterparts. This Amendment No.1 may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.

IN WITNESS WHEREOF, the parties have executed this Amendment.No.1 as of the date first written above.

THE CITY OF COACHELLA CONSERVE LANDSCAPE LLC
By: _________________________ By:__________________________ Dr. Gabriel D. Martin
City Manager
Attest:
____________________________
City Clerk
Approved as to Form:
____________________________
Carlos Campos, City Attorney

Page 99 ends

Item 19.
3 ORANGE\CCAMPOS\34530. 1 BBK: MARCH 2007
EXHIBIT “B”
Initial Term: June 1, 2021 – May 31, 2023
EXTENDED TERM: JUNE 1, 2023 – MAY 31, 2024

Page 100 ends

Item 19.
4 ORANGE\CCAMPOS\34530. 1 BBK: MARCH 2007
EXHIBIT “C”

COMPENSATION
 Per Amendment 1
o Total Per Month = $46,139
o Total Annually(1 term 2023/2024) = $553,668 + 15%($83,050.20)= $636,718.20
o Total Agreement Compensation Original Term and Amendment 1= $1,186,800 + $636,718.20 = $1,823,518.20
 Per Original Agreement
o Total Per Month = $43,000
o Total Annually Not To Exceed - $516,000 + 15% if approved ($77,400) = $593,400
o Total Term Not to Exceed – $1,032,000 + 15% if approved ($154,800) = $1,186,800

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Item 20.

To be recorded with County Recorder
within 10 days after completion and
Acceptance. No recording fee.

When Recorded, return to:

Delia Granados, Deputy City Clerk
City of Coachella
53990 Enterprise Way
Coachella, CA 92236 (For Recorders Use)
Notice of Completion
(California Civil Code Section 3093 - Public Works)
Notice is hereby given by the undersigned owner, a political subdivision of the State of California that a public work improvement described as Pedestrian and Roadway Safety Improvements, City Project No.

ST-134 has been completed and was accepted by the undersigned awarding authority on the date hereof.

The Pedestrian and Roadway Safety Improvements are located within City right-of-way on various areas located within the City of Coachella.

The contractor on such work was Jacobsson Engineering Construction, Inc. and the surety on his bond is The Ohio Casualty Insurance Company located at 175 Berkley St. Boston, MA 02116.

The real property upon which said work was performed is in the City of Coachella, County of Riverside, and State of California.

The nature of the interest of the owner is in fee.

Date: April 12, 2023 City of Coachella
(Date of Acceptance) (Name of Political Subdivision)
Owner Address:
53990 Enterprise Way
Coachella, CA 92236
By:________________________________
Steven A. Hernandez
Title: _________Mayor_________
State of California) City of Coachella
) ss
County of Riverside)
I hereby certify that I am the City Clerk of the governing board of the City of Coachella, the political subdivision which executed the foregoing notice and, on whose behalf, I make this verification; that I have read said notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct.

Executed at Coachella , California on (Date)
(City Where Signed)
________________________________
Delia Granados, Deputy City Clerk, City of Coachella County Counsel Form 1 (Rev. 5-64)

Page 149 ends

Item 21.

STAFF REPORT
4/26/2023
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., City Engineer
SUBJECT: Authorization to file a Notice of Completion for Pedestrian Roadway and Safety Improvements, City Project ST-134.

STAFF RECOMMENDATION:

Accept the Pedestrian Roadway and Safety Improvements, City Project No.ST-134 as complete and direct the City Clerk to file a Notice of Completion attached hereto with the County of Riverside.

BACKGROUND:

On October 12, 2022, the City of Coachella Council acted to authorize the City Manager to execute a construction contract with Jacobsson Engineering Construction, Inc. in an amount $1,498,267.98 plus 20% contingency for the 2022 Pedestrian and Road Safety Improvements, City Project No.

ST-134.

The Pedestrian Roadway and Safety Improvements, Project No. ST-134 improved the overall safety of the City and citizens by providing Speed Humps, Striping and Signage Improvements and modifications, Pedestrian Roadway Refuge Islands, and Flashing Beacons. These improvements improve visibility, reduce traffic speeds, and provide safe crossing areas for pedestrians and school children.

DISCUSSION/ANALYSIS:

City Staff has inspected the Project and found the improvements to be in accordance with the plans, specifications, and applicable standards. Staff recommends the acceptance of this project and that the City Council authorizes the filing of a Notice of Completion. Upon acceptance by City Council, the Project will enter a one-year warranty period as prescribed by the project contract agreement.

FISCAL IMPACT:

No Fiscal Impact to FY 22/23 Budget. Construction was executed using SB1 and Street DIF Funds with an original contract amount $1,498,267.98 plus 20% for contingencies for a Total of $1,797,921.58. The project was constructed within budget, including all quantities totaling $1,567,375.48.

ATTACHMENTS:

1. Notice of Completion

Page 150 ends

Item 21.

October 14, 2022
Andrea Carranza
Deputy City Clerk
City of Coachella
53990 Enterprise Way
Coachella, CA 92236
Re: Reimbursement Agreement - Amendment No. 2
Good Day Andrea:

CVAG
On September 26, 2022, the CVAG Executive Committee approved Amendment No. 2 to the Reimbursement Agreement between CVAG, the County of Riverside and the City of Coachella for the Avenue 48 Between Van Buren Street and Dillon Road Widening Project and authorized the Executive Director to execute the .amendment.

Enclosed please find three (3) copies of Amendment Number Two to the Reimbursement Agreement which has been signed by Chair Steven Hernandez and is ready for signatures from the City of Coachella. I also have included a copy of the Staff Report associated with this approved agenda item. It provides the project background and fiscal analysis associated with the regional, county, and local shares of project costs.

Once executed by the City, please return the three (3) executed copies to me and I will forward them to the County for their signatures. If you wish to have us pick them up, please contact me by email at [email protected] or by telephone at (760) 346-1127.

Thank you,
Allen
Coachella Valley Association of Governments
Contracts Administration
73-710 Fred Waring Drive, Suite 200
Palm Desert, CA 92260-2516
Enclosures: Three (3) copies of Amendment Number Two to the Reimbursement Agreement for the Avenue 48 Widening Project
CITY oF B LYTHE· CITY OF C ATHEDRAL CITY · CITY OF C OACHELLA · CITY OF D ESERT f-l oT SPRINGS· CITY OF INDIAN W ELLS CITY OF INDIO . CITY OF LA Q UINTA . CITY OF P ALM D ESERT . CITY OF P ALM SPRINGS. CITY OF RANCHO M IRAGE. C OUNTY OF RIVERSIDE A GUA C ALIENTE B AND OF C AHUILLA INDIANS · C ABAZON B AND OF M ISSION INDIANS

Page 151 ends

Item 22.

Contract No. CY AG-99-289-02
Proj ect: Avenue 48 Widening Between Yan Buren & Dillon Road

AMENDMENT NUMBER TWO
TO THE

REIMBURSEMENT AGREEMENT

BETWEEN

CVAG AND THE COUNTY OF RIVERSIDE

FOR THE
AVENUE 48 WIDENING PROJECT BETWEEN VAN BUREN STREET AND DILLON ROAD This AMENDMENT NUMBER TWO is made and entered into this 261h day of September 2022, by and between the Coachella Valley Association of Governments, a California joint powers agency (CVAG), the City of Coachella (City) and the County of Riverside (County), and is made with reference to the following background facts and circumstances. All other terms and conditions shall remain the same as stated in the original Agreement dated December 5, 2016 for the Avenue 48 Widening Project between Van Buren and Dillon Road.

1. This Amendment Number Two extends the time trigger to commence construction to August 31, 2023.

2. This Amendment Number Two authorizes reimbursement for an amount not-toexceed $3,450,000 for the construction phase with the following split:

CVAG Regional Share (75%):

City of Coachella (12.5%):

County of Riverside (12.5%):

Total Not-to-Exceed:
$2,587,500
$ 431,250
$ 431,250
$3,450,000

3. The total amount payable under this Agreement shall not exceed $4,700,000.

Original Agreement - PAED
Amendment Number 1 - Final Design
Amendment Number 1 - Right-of-Way
Amendment Number 2 - Construction
Total Amount Not to Exceed
December 5, 2016
April 27, 2021
April 27, 2021
September 26, 2022
$ 600,000
$ 300,000
$ 350,000
$3,450,000
$4,700,000

Page 152 ends

Item 22.

Contract No. CV AG-99-289-02
Project: Avenue 48 Widening Between Van Buren & Dillon Road IN WITNESS WHEREOF, the parties hereto have caused this Amendment Number TWO to be executed by their duly authorized representatives on this date:

ATTEST
By:

Clerk of the Board of Supervisors
ATTEST
By: -----------
Gabriel Martin, City Manager
ATTEST
By:

Tom Kirk, CVAG Executive Director

COUNTY OF RIVERSIDE
By:

Chair of the Board of Supervisors

CITY OF COACHELLA
By:

Steven Hernandez, Mayor

COACHELLA VALLEY ASSOCIATION

OF GOVERNMENTS
By: -
Steven Hernandez, CVAG Chair

Page 153 ends

Item 22.

STAFF REPORT
4/26/2023
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., City Engineer
SUBJECT: Amendment No. 2 to the Sub-Reimbursement Agreement by and between Coachella Valley Association of Governments (CVAG), City of Coachella and Riverside County (County) for the Avenue 48 Widening Project between Van Buren and Dillon Road, City Project ST-131.

STAFF RECOMMENDATION:

Authorize the City Manager to Execute Amendment #2 to the Sub-Reimbursement Agreement by and between Coachella Valley Association of Governments (CVAG), City of Coachella and Riverside County (County) for the Avenue 48 Widening Project between Van Buren and Dillon Road, City Project ST-131.

DISCUSSION/ANALYSIS:

On December 3, 2018, a sub-reimbursement agreement was made and entered by and between the City of Coachella, Riverside County and the Coachella Valley Association of Governments for the Avenue 48 Widening Project, between Van Buren & Dillon Road. The proposed roadway improvements will add one westbound lane and two eastbound lanes with a raised median from Van Buren to Dillon Road. Additionally, bike lanes and sidewalks will be constructed on each side of Avenue 48. The County of Riverside is the lead agency for this Project.

The preliminary engineering, necessary environmental documentation and final PS&E package with right-of-way acquisition funding has been approved. The requested regional and local funding is to complete construction.

FISCAL IMPACT:

The existing reimbursement agreement splits costs under a 75% regional share and a 25% local share. The anticipated cost of construction had already been included in the approved CIP FY 22/23 budget, so there is no Fiscal Impact to the CIP FY 22/23 Budget.

ATTACHMENTS:

Letter from CVAG
Amendment No. 2 to the Reimbursement Agreement

Page 154 ends

Item 22.

STAFF REPORT
4/26/2023
TO: Honorable Mayor and City Council Members
FROM: William Pattison, Interim Finance Director
SUBJECT: Investment Report – February 2023
STAFF RECOMMENDATION:

Staff recommends that the City Council receive and file the investment report for February of 2023.

EXECUTIVE SUMMARY:

On June 8, 2022, the City of Coachella along with its component units (Sanitary District, Educational & Governmental Access Cable Corporation, Fire Protection District and Water Authority) approved and adopted the current “Statement of Investment Policy”.

Pursuant to Section 16 of that policy, the City Treasurer shall provide to the City Council a monthly investment report which provides a clear picture of the status of the current investment portfolio.

This report shall include, at a minimum, the following information for each type of investment held in the City’s investment portfolio: the issuer; amount of investment; current market value; yield on investment; income generated from investments; dollar amount invested on all securities, investments and moneys held by the local agency; and shall additionally include a description of any of the local agency’s funds, investments, or programs; and a description of unusual investment activity or developments during the month for which the report is prepared. This information shall be provided for all City and component unit pooled investments, as well as for bond accounts, which are managed by outside Fiscal Agents.

The interest rates presented are the most current rates available as of the date of these reports. The market values presented for pooled City investments are based on closing prices for the related investments as of the date of these reports. This information was obtained from the Wall Street Journal or other reliable sources of market prices.

The Market values presented for investments managed by fiscal agents are based on amounts reported by the fiscal agent on their investment statements. The purchase date and type of investment are not included for funds held by fiscal agents.

Page 155 ends

Item 23.

Attached is the Treasurer’s Report of Investments which includes an overview on investments which provides information on investment activity, withdrawals and deposits, interest earned, payment of interest and payment of principal as of the months ended February 28, 2023. In addition, this report includes detailed information and current activity on individual investments.

All City investments are in compliance with the guidelines established for Authorized Investments as specified in the Investment Policy, Section 8.

There was no unusual investment activity to report.

The City and Districts have sufficient moneys to meet their expenditure requirements for the next six months.

FISCAL IMPACT:

None, this report is receive and file only.

Page 156 ends

Item 23.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 1/31/2023 (WITHDRAWALS) CHANGE IN VALUE INTEREST PRINCIPAL 2/28/2023

CASH ON HAND
Wells Fargo-General Checking N/A 12,518,688.43 (2,186,134.56) - - - 10,332,553.87 Wells Fargo-Road Maintenance N/A 1,595,839.61 77,198.50 - - 1,673,038.11 Wells Fargo-Gas Tax N/A 1,101,621.87 - - - - 1,101,621.87 Wells Fargo- Payroll Acct N/A 1,437.86 418,443.77 419,881.63 Petty Cash N/A 6,000.00 - - - - 6,000.00
Total Cash on Hand 15,223,587.77 (1,690,492.29) - - - 13,533,095.48

INVESTMENTS
State of California - LAIF 2.17% 18,095,381.91 - - - 18,095,381.91 Investment Management Acct 1.47% 33,323,410.55 (336,692.01) - - 32,986,718.54 Total Investments 51,418,792.46 (336,692.01) - - - 51,082,100.45

CASH WITH FISCAL AGENT
US Bank varies 558,937.15 245,563.71 1,282.00 - - 1,115,957.86 ① Wells Fargo Bank, N.A. 5.83% 195.38 - 0.63 - - 196.01 ② Wilmington Trust, N. A. 0.03% 1,375,347.49 (209,341.20) 3,775.37 - - 1,169,781.66 ③ Total Cash with Fiscal Agent 1,934,480.02 36,222.51 5,058.00 - - 2,285,935.53 Grand Total 68,576,860.25 (1,990,961.79) 5,058.00 - - 66,901,131.46 Completed By:

Reviewed By: William Pattison-Interim Finance Director

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of February 28, 2023
Fiscal Year 2022-2023

DESCRIPTION
Lourdes Marron-Accountant
Account 995343 Page 1

Page 157 ends

Item 23.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 1/31/2023 (WITHDRAWALS) CHANGE IN VALUE INTEREST PRINCIPAL 2/28/2023

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of February 28, 2023
Fiscal Year 2022-2023

DESCRIPTION

CASH WITH FISCAL AGENT

US BANK

COACHELLA FINANCING AUTHORITY
Successor Agency to the Coachella Redevelopments Agency 2014 Series A/C #: 6712104701 Debt Service Fund 0.00% 137,256.25 (137,256.25) 306.94 - - 306.94 A/C #: 6712104702 Interest Account 0.00% - 137,256.25 - - 137,256.25 A/C #: 6712104703 Principal Account 0.00% - - - -

COACHELLA SANITARY DISTRICT
WASTEWATER SERIES 2015A
A/C #: 6712148601 Bond Fund 0.00% 148.29 245,563.71 0.51 - - 245,712.51 A/C #: 6712148602 Interest Account 0.00% - - - -
A/C #: 6712148603 Principal Account 0.00% - - - - - -
A/C #: 6712148604 Reserve Account 0.00% 310,175.00 - 310,175.00 COACHELLA SANITARY DISTRICT: PROJECT FUND 2011
A/C #: 6711963500 Project Fund 2011 0.0100% 25,654.13 - 88.48 - - 25,742.61 Account 995343 Page 2

Page 158 ends

Item 23.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 1/31/2023 (WITHDRAWALS) CHANGE IN VALUE INTEREST PRINCIPAL 2/28/2023

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of February 28, 2023
Fiscal Year 2022-2023

DESCRIPTION

COACHELLA SUCCESSOR AGENCY
MERGED PROJECT AREAS BONDS 98 & 99: BONDS 2013
A/C #: 6712071401 Interest Account 0.00% 41,831.25 (41,831.25) 93.81 - - 93.81 A/C #: 6712071402 Interest Account 0.00% - 41,831.25 - - 41,831.25 A/C #: 6712071403 Principal Account 0.00% - - - -
SA TO COACHELLA RDA REFUNDING BONDS SERIES 2016A & 2016B A/C #: 6712160601 Debt Service 0.00% 353,568.75 (353,568.75) 790.69 - - 790.69 A/C #: 6712160602 Interest Account 0.00% - 353,568.75 - - 353,568.75 A/C #: 6712160603 Principal Account 0.00% - - - -
- -
COACHELLA LEASE BONDS 2016
A/C #: 6712179801 Payment Account 0.0000% 478.48 1.57 - - 480.05 A/C #: 6712179802 Interest Account 0.0000% (0.00) - - - - (0.00) A/C #: 6712179803 Principal Account 0.0000% - - - - - - TOTAL US BANK OF CALIFORNIA 869,112.15 245,563.71 1,282.00 - - 1,115,957.86 ① Account 995343 Page 3

Page 159 ends

Item 23.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 1/31/2023 (WITHDRAWALS) CHANGE IN VALUE INTEREST PRINCIPAL 2/28/2023

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of February 28, 2023
Fiscal Year 2022-2023

DESCRIPTION
WELLS FARGO BANK, N.A.

GAS TAX BONDS SERIES 2019
A/C #: 83925300 Debt Service Fund 0.0000% 170.01 0.55 - - 170.56 A/C #: 83925301 Interest Account 0.0000% 7.58 0.02 - - 7.60 A/C #: 83925302 Principal Account 0.0000% 17.79 - 0.06 - - 17.85 TOTAL WELLS FARGO BANK, N.A. 195.38 - 0.63 - - 196.01 ② WILMINGTON TRUST, N. A.

CITY OF COACHELLA TAXABLE PENSION OBLIGATION BONDS
A/C #: 144613-001 Interest Account 0.03% 41.20 (41.20) 102.77 - 102.77 A/C #: 144613-002 Principal Account 0.00% - - - - - -
CITY OF COACHELLA 2022A BOND FUND
A/C #: 154278-000 Bond Fund 1.76% 3,761.71 3,803.97 23.41 - - 7,589.09 A/C #: 154278-001 Interest Account 0.00% 95,159.64 (95,159.64) - - - - A/C #: 154278-002 Principal Account 0.00% - - - -
A/C #: 154278-004 Project FD Account 1.76% 1,161,862.70 (3,744.33) 3,648.11 1,161,766.48 CITY OF COACHELLA 2022B BOND FUND
A/C #: 155657-000 Bond Fund 1.76% 250.61 71.63 1.08 - - 323.32 A/C #: 155657-001 Interest Account 0.00% 114,271.63 (114,271.63) - - - - A/C #: 155657-002 Principal Account 0.00% - - - -
A/C #: 155657-004 COI Account 0.00% - - - - - -
TOTAL WILMINGTGON TRUST BANK, N.A. 1,375,347.49 (209,341.20) 3,775.37 - - 1,169,781.66 ③ TOTAL CASH WITH FISCAL AGENT 2,244,655.02 36,222.51 5,058.00 - - 2,285,935.53 Account 995343 Page 4

Page 160 ends

Item 23.

US TREASURY NOTES
DTD 08/01/2016 1.250% 07/31/2023
912828S92 140,000.00 AA+ Aaa 04/02/19 04/04/19 134,071.88 2.28 140.19 139,429.34 137,834.37

US TREASURY NOTES
DTD 11/15/2013 2.750% 11/15/2023
912828WE6 355,000.00 AA+ Aaa 03/06/19 03/08/19 358,591.60 2.52 2,858.63 355,543.04 349,120.31

US TREASURY NOTES
DTD 11/30/2016 2.125% 11/30/2023
912828U57 460,000.00 AA+ Aaa 01/07/19 01/09/19 451,770.31 2.52 2,443.75 458,737.44 449,865.65

US TREASURY NOTES
DTD 12/31/2018 2.625% 12/31/2023
9128285U0 70,000.00 AA+ Aaa 01/30/19 01/31/19 70,207.81 2.56 304.56 70,035.31 68,578.13

US TREASURY NOTES
DTD 05/01/2017 2.000% 04/30/2024
912828X70 350,000.00 AA+ Aaa 06/03/19 06/05/19 351,585.94 1.90 2,339.78 350,377.23 337,585.92

US TREASURY N/B NOTES
DTD 05/31/2022 2.500% 05/31/2024
91282CER8 1,250,000.00 AA+ Aaa 07/05/22 07/07/22 1,242,626.95 2.82 7,812.50 1,245,144.84 1,210,156.25

US TREASURY N/B NOTES
DTD 07/15/2021 0.375% 07/15/2024
91282CCL3 1,285,000.00 AA+ Aaa 02/17/22 02/18/22 1,248,206.84 1.59 599.02 1,263,963.36 1,204,888.22

US TREASURY NOTES
DTD 07/31/2017 2.125% 07/31/2024
9128282N9 125,000.00 AA+ Aaa 08/01/19 08/05/19 126,933.59 1.80 212.79 125,549.73 119,960.94

US TREASURY NOTES
DTD 08/31/2017 1.875% 08/31/2024
9128282U3 165,000.00 AA+ Aaa 09/03/19 09/05/19 169,299.02 1.33 8.41 166,295.37 157,394.52

US TREASURY NOTES
DTD 10/02/2017 2.125% 09/30/2024
9128282Y5 295,000.00 AA+ Aaa 10/01/19 10/03/19 303,815.43 1.50 2,617.72 297,798.32 282,232.05

US TREASURY NOTES
DTD 10/31/2019 1.500% 10/31/2024
912828YM6 195,000.00 AA+ Aaa 01/11/21 01/12/21 203,630.27 0.33 977.69 198,792.84 184,275.00

US TREASURY NOTES
DTD 11/30/2017 2.125% 11/30/2024
9128283J7 425,000.00 AA+ Aaa 01/03/20 01/07/20 434,844.73 1.63 2,257.81 428,521.87 405,210.94

US TREASURY NOTES
DTD 11/30/2017 2.125% 11/30/2024
9128283J7 580,000.00 AA+ Aaa 12/02/19 12/04/19 591,917.19 1.69 3,081.25 584,183.76 552,993.75

US TREASURY N/B NOTES
DTD 01/15/2022 1.125% 01/15/2025
91282CDS7 1,265,000.00 AA+ Aaa 02/17/22 02/18/22 1,244,888.48 1.69 1,769.08 1,252,008.94 1,180,996.16 Account 995343 Page 5

Page 161 ends

Item 23.

US TREASURY NOTES
DTD 02/17/2015 2.000% 02/15/2025
912828J27 130,000.00 AA+ Aaa 03/02/20 03/04/20 137,205.86 0.85 100.55 132,856.05 123,195.31

US TREASURY NOTES
DTD 03/31/2020 0.500% 03/31/2025
912828ZF0 1,330,000.00 AA+ Aaa 07/05/22 07/07/22 1,248,953.13 2.83 2,776.92 1,268,199.73 1,218,820.25

US TREASURY NOTES
DTD 08/31/2020 0.250% 08/31/2025
91282CAJ0 555,000.00 AA+ Aaa 08/02/21 08/06/21 548,799.61 0.53 3.77 551,186.30 498,459.38

US TREASURY NOTES
DTD 08/31/2020 0.250% 08/31/2025
91282CAJ0 1,500,000.00 AA+ Aaa 07/06/22 07/07/22 1,381,816.41 2.89 10.19 1,406,151.35 1,347,187.50

US TREASURY NOTES
DTD 09/30/2020 0.250% 09/30/2025
91282CAM3 460,000.00 AA+ Aaa 09/07/21 09/09/21 452,273.44 0.67 480.22 455,078.36 412,346.85

US TREASURY NOTES
DTD 10/31/2020 0.250% 10/31/2025
91282CAT8 350,000.00 AA+ Aaa 03/01/22 03/01/22 333,361.33 1.59 292.47 337,893.51 312,484.37

US TREASURY NOTES
DTD 10/31/2020 0.250% 10/31/2025
91282CAT8 410,000.00 AA+ Aaa 10/04/21 10/06/21 401,319.53 0.78 342.61 404,304.54 366,053.13

US TREASURY NOTES
DTD 11/30/2020 0.375% 11/30/2025
91282CAZ4 210,000.00 AA+ Aaa 11/02/21 11/03/21 204,659.77 1.01 196.88 206,393.19 187,589.05

US TREASURY NOTES
DTD 12/31/2020 0.375% 12/31/2025
91282CBC4 190,000.00 AA+ Aaa 04/05/21 04/07/21 185,494.92 0.89 118.10 187,300.60 169,485.93

US TREASURY NOTES
DTD 12/31/2020 0.375% 12/31/2025
91282CBC4 350,000.00 AA+ Aaa 01/11/21 01/12/21 347,867.19 0.50 217.54 348,781.92 312,210.92

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 160,000.00 AA+ Aaa 05/03/22 05/04/22 145,500.00 2.95 48.07 148,690.42 142,124.99

US TREASURY NOTES
DTD 01/31/2019 2.625% 01/31/2026
9128286A3 255,000.00 AA+ Aaa 02/04/21 02/08/21 282,063.87 0.47 536.24 270,884.02 242,090.63

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 270,000.00 AA+ Aaa 02/26/21 02/26/21 264,410.16 0.80 81.11 266,686.47 239,835.92

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 475,000.00 AA+ Aaa 07/02/21 07/07/21 465,871.09 0.80 142.70 469,163.84 421,933.57 Account 995343 Page 6

Page 162 ends

Item 23.

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 1,320,000.00 AA+ Aaa 02/17/22 02/18/22 1,246,626.56 1.84 396.55 1,265,745.35 1,172,531.19

US TREASURY NOTES
DTD 02/28/2021 0.500% 02/28/2026
91282CBQ3 310,000.00 AA+ Aaa 03/05/21 03/09/21 305,676.95 0.79 4.21 307,394.75 275,560.92

US TREASURY NOTES
DTD 02/28/2021 0.500% 02/28/2026
91282CBQ3 630,000.00 AA+ Aaa 12/03/21 12/07/21 613,019.53 1.15 8.56 617,957.50 560,010.91

US TREASURY N/B NOTES
DTD 05/31/2021 0.750% 05/31/2026
91282CCF6 290,000.00 AA+ Aaa 06/02/21 06/04/21 289,365.62 0.79 543.75 289,586.71 257,828.13

US TREASURY N/B NOTES
DTD 05/31/2021 0.750% 05/31/2026
91282CCF6 325,000.00 AA+ Aaa 06/06/22 06/08/22 297,857.42 2.99 609.38 302,826.40 288,945.31

US TREASURY N/B NOTES
DTD 09/30/2021 0.875% 09/30/2026
91282CCZ2 300,000.00 AA+ Aaa 04/05/22 04/07/22 276,222.66 2.77 1,096.15 280,986.84 265,359.36

US TREASURY NOTES
DTD 02/15/2017 2.250% 02/15/2027
912828V98 295,000.00 AA+ Aaa 07/05/22 07/07/22 287,371.48 2.85 256.70 288,445.09 272,921.08

US TREASURY NOTES
DTD 02/15/2017 2.250% 02/15/2027
912828V98 925,000.00 AA+ Aaa 09/14/22 09/15/22 871,451.17 3.68 804.90 876,991.85 855,769.48

US TREASURY N/B NOTES
DTD 04/30/2020 0.500% 04/30/2027
912828ZN3 1,110,000.00 AA+ Aaa 08/03/22 08/05/22 992,062.50 2.92 1,855.11 1,006,250.47 951,651.62

US TREASURY NOTES
DTD 08/15/2017 2.250% 08/15/2027
9128282R0 1,050,000.00 AA+ Aaa 09/01/22 09/06/22 995,490.23 3.40 913.67 1,000,808.26 965,015.63

US TREASURY N/B NOTES
DTD 09/30/2022 4.125% 09/30/2027
91282CFM8 500,000.00 AA+ Aaa 11/01/22 11/03/22 496,738.28 4.27 8,612.64 496,953.06 497,421.90

US TREASURY N/B NOTES
DTD 10/31/2022 4.125% 10/31/2027
91282CFU0 340,000.00 AA+ Aaa 12/06/22 12/08/22 344,728.13 3.81 4,687.91 344,508.65 338,300.00

US TREASURY NOTES
DTD 10/31/2020 0.500% 10/31/2027
91282CAU5 1,210,000.00 AA+ Aaa 01/04/23 01/06/23 1,030,437.89 3.91 2,022.24 1,035,950.31 1,020,937.50

US TREASURY NOTES
DTD 01/31/2021 0.750% 01/31/2028
91282CBJ9 1,130,000.00 AA+ Aaa 02/07/23 02/08/23 973,962.89 3.82 678.94 975,765.30 958,910.99 Account 995343 Page 7

Page 163 ends

Item 23.

INTL BK RECON & DEVELOP NOTES
DTD 11/24/2020 0.250% 11/24/2023
459058JM6 150,000.00 AAA Aaa 11/17/20 11/24/20 149,677.50 0.32 101.04 149,921.07 144,754.80

INTER-AMERICAN DEVEL BK NOTES
DTD 09/23/2021 0.500% 09/23/2024
4581X0DZ8 300,000.00 AAA Aaa 09/15/21 09/23/21 299,778.00 0.52 658.33 299,884.14 279,529.50 Security Type Sub-Total 450,000.00 449,455.50 0.46 759.37 449,805.21 424,284.30 Municipal Bond / Note

CA ST TXBL GO BONDS
DTD 10/24/2019 2.400% 10/01/2023
13063DRJ9 190,000.00 AA- Aa2 10/16/19 10/24/19 193,801.90 1.87 1,900.00 190,565.79 186,887.80

MS ST TXBL GO BONDS
DTD 08/06/2020 0.565% 11/01/2024
605581MZ7 200,000.00 AA Aa2 07/24/20 08/06/20 200,000.00 0.57 376.67 200,000.00 186,236.00

OR ST DEPT TRANS TXBL REV BONDS
DTD 09/17/2020 0.566% 11/15/2024
68607DVA0 135,000.00 AAA Aa1 09/11/20 09/17/20 135,000.00 0.57 224.99 135,000.00 124,983.00

FL ST BOARD OF ADMIN TXBL REV BONDS
DTD 09/16/2020 1.258% 07/01/2025
341271AD6 40,000.00 AA Aa3 09/03/20 09/16/20 40,282.80 1.11 83.87 40,137.92 36,484.80

FL ST BOARD OF ADMIN TXBL REV BONDS
DTD 09/16/2020 1.258% 07/01/2025
341271AD6 110,000.00 AA Aa3 09/03/20 09/16/20 110,000.00 1.26 230.63 110,000.00 100,333.20

LOS ANGELES CCD, CA TXBL GO BONDS
DTD 11/10/2020 0.773% 08/01/2025
54438CYK2 80,000.00 AA+ Aaa 10/30/20 11/10/20 80,000.00 0.77 51.53 80,000.00 72,762.40

NJ TURNPIKE AUTHORITY TXBL REV BONDS
DTD 02/04/2021 1.047% 01/01/2026
646140DP5 40,000.00 AA- A1 01/22/21 02/04/21 40,000.00 1.05 69.80 40,000.00 35,991.60 Security Type Sub-Total 795,000.00 799,084.70 1.06 2,937.49 795,703.71 743,678.80 Federal Agency Commercial Mortgage-Backed Security

FANNIEMAE-ACES
DTD 04/01/2014 3.346% 03/01/2024
3136AJB54 58,847.47 AA+ Aaa 12/13/19 12/18/19 61,707.10 2.14 164.09 59,529.31 58,167.33 Account 995343 Page 8

Page 164 ends

Item 23.

FANNIE MAE NOTES
DTD 07/10/2020 0.250% 07/10/2023
3135G05G4 280,000.00 AA+ Aaa 07/08/20 07/10/20 279,398.00 0.32 99.17 279,927.98 275,217.88

FREDDIE MAC NOTES
DTD 08/21/2020 0.250% 08/24/2023
3137EAEV7 185,000.00 AA+ Aaa 08/19/20 08/21/20 184,811.30 0.28 8.99 184,969.75 180,764.43

FANNIE MAE NOTES
DTD 09/14/2018 2.875% 09/12/2023
3135G0U43 330,000.00 AA+ Aaa 12/03/18 12/06/18 329,333.40 2.92 4,453.85 329,925.34 326,130.75

FEDERAL FARM CREDIT BANK (CALLABLE)
DTD 09/21/2020 0.250% 09/21/2023
3133EMAM4 250,000.00 AA+ Aaa 10/07/20 10/09/20 249,575.00 0.31 277.78 249,919.50 243,072.50

FEDERAL HOME LOAN BANKS NOTES
DTD 12/09/2013 3.375% 12/08/2023
3130A0F70 190,000.00 AA+ Aaa 01/30/19 01/31/19 195,600.04 2.72 1,478.44 190,891.20 187,391.87

FEDERAL HOME LOAN BANK NOTES
DTD 04/16/2020 0.500% 04/14/2025
3130AJHU6 200,000.00 AA+ Aaa 04/15/20 04/16/20 199,008.00 0.60 380.56 199,578.51 182,672.40

FANNIE MAE NOTES
DTD 04/24/2020 0.625% 04/22/2025
3135G03U5 260,000.00 AA+ Aaa 04/22/20 04/24/20 259,464.40 0.67 582.29 259,770.08 237,952.26

FANNIE MAE NOTES
DTD 04/24/2020 0.625% 04/22/2025
3135G03U5 360,000.00 AA+ Aaa 06/03/20 06/05/20 361,843.20 0.52 806.25 360,809.89 329,472.36

FREDDIE MAC NOTES (CALLABLE)
DTD 05/29/2020 0.750% 05/28/2025
3134GVB31 200,000.00 AA+ Aaa 06/05/20 06/09/20 199,400.00 0.81 387.50 199,729.11 182,039.00

FANNIE MAE NOTES
DTD 06/19/2020 0.500% 06/17/2025
3135G04Z3 175,000.00 AA+ Aaa 07/02/20 07/07/20 175,201.25 0.48 179.86 175,093.49 158,936.93

FANNIE MAE NOTES
DTD 06/19/2020 0.500% 06/17/2025
3135G04Z3 225,000.00 AA+ Aaa 10/01/20 10/05/20 226,055.25 0.40 231.25 225,515.94 204,347.47

FANNIE MAE NOTES
DTD 06/19/2020 0.500% 06/17/2025
3135G04Z3 305,000.00 AA+ Aaa 06/17/20 06/19/20 304,368.65 0.54 313.47 304,709.59 277,004.36 Account 995343 Page 9

Page 165 ends

Item 23.

FREDDIE MAC NOTES
DTD 07/23/2020 0.375% 07/21/2025
3137EAEU9 185,000.00 AA+ Aaa 07/21/20 07/23/20 184,078.70 0.48 77.08 184,559.05 166,959.36

FANNIE MAE NOTES
DTD 08/27/2020 0.375% 08/25/2025
3135G05X7 195,000.00 AA+ Aaa 08/25/20 08/27/20 194,087.40 0.47 12.19 194,545.70 175,403.09

FANNIE MAE NOTES
DTD 08/27/2020 0.375% 08/25/2025
3135G05X7 420,000.00 AA+ Aaa 10/21/20 10/22/20 417,727.80 0.49 26.25 418,833.06 377,791.26

FREDDIE MAC NOTES (CALLABLE)
DTD 08/30/2022 4.050% 08/28/2025
3134GXS54 1,000,000.00 AA+ Aaa 08/19/22 08/30/22 999,600.00 4.06 113.76 999,666.91 974,701.00

FREDDIE MAC NOTES
DTD 09/25/2020 0.375% 09/23/2025
3137EAEX3 285,000.00 AA+ Aaa 09/23/20 09/25/20 284,142.15 0.44 469.06 284,559.32 255,895.52

FANNIE MAE NOTES
DTD 11/12/2020 0.500% 11/07/2025
3135G06G3 185,000.00 AA+ Aaa 11/09/20 11/12/20 184,337.70 0.57 292.92 184,642.85 166,037.13 Security Type Sub-Total 5,230,000.00 5,228,032.24 1.45 10,190.67 5,227,647.27 4,901,789.57 Corporate Note

PFIZER INC CORP NOTES
DTD 03/11/2019 2.950% 03/15/2024
717081ES8 260,000.00 A+ A1 04/02/19 04/04/19 263,146.00 2.69 3,536.72 260,621.06 254,072.00

MORGAN STANLEY CORP NOTES
(CALLABLE)
DTD 04/22/2021 0.731% 04/05/2024
61772BAA1 25,000.00 A- A1 04/19/21 04/22/21 25,000.00 0.73 74.12 25,000.00 24,875.48

MORGAN STANLEY CORP NOTES
(CALLABLE)
DTD 04/22/2021 0.731% 04/05/2024
61772BAA1 75,000.00 A- A1 04/20/21 04/22/21 75,094.50 0.69 222.35 75,004.64 74,626.42 AMAZON.COM INC CORPORATE NOTES
DTD 05/12/2021 0.450% 05/12/2024
023135BW5 115,000.00 AA A1 05/10/21 05/12/21 114,832.10 0.50 156.69 114,932.90 108,850.61

TEXAS INSTRUMENTS INC CORP NOTES
(CALLAB
DTD 05/04/2017 2.625% 05/15/2024
882508BB9 300,000.00 A+ Aa3 02/23/22 02/25/22 304,716.00 1.90 2,318.75 302,392.63 291,833.40 Account 995343 Page 10

Page 166 ends

Item 23.

WALMART INC CORPORATE NOTES
DTD 04/23/2019 2.850% 07/08/2024
931142EL3 360,000.00 AA Aa2 07/10/19 07/12/19 371,235.60 2.19 1,510.50 362,913.86 349,393.32

JPMORGAN CHASE & CO CORPORATE

NOTES (CAL
DTD 09/16/2020 0.653% 09/16/2024
46647PBS4 115,000.00 A- A1 09/09/20 09/16/20 115,000.00 0.65 344.19 115,000.00 111,977.34

BANK OF AMERICA CORP (CALLABLE)

CORPORAT
DTD 10/21/2020 0.810% 10/24/2024
06051GJH3 150,000.00 A- A2 10/16/20 10/21/20 150,000.00 0.81 428.63 150,000.00 145,376.25

JOHN DEERE CAPITAL CORP CORPORATE
NOTES
DTD 01/10/2022 1.250% 01/10/2025
24422EVY2 190,000.00 A A2 03/08/22 03/10/22 185,200.60 2.17 336.46 186,848.22 177,162.27

MICROSOFT CORP (CALLABLE) NOTES
DTD 02/12/2015 2.700% 02/12/2025
594918BB9 190,000.00 AAA Aaa 03/15/21 03/17/21 202,921.90 0.92 270.75 196,016.03 182,844.98

TOYOTA MOTOR CREDIT CORP CORP
NOTES
DTD 02/13/2020 1.800% 02/13/2025
89236TGT6 60,000.00 A+ A1 05/20/20 05/26/20 60,586.20 1.58 54.00 60,243.12 56,149.62

TOYOTA MOTOR CREDIT CORP CORP
NOTES
DTD 02/13/2020 1.800% 02/13/2025
89236TGT6 90,000.00 A+ A1 05/20/20 05/26/20 90,879.30 1.58 81.00 90,364.67 84,224.43

NOVARTIS CAPITAL CORP
DTD 02/14/2020 1.750% 02/14/2025
66989HAP3 295,000.00 AA- A1 05/06/20 05/08/20 305,504.95 0.98 243.78 299,203.21 276,850.13 AMAZON.COM INC CORPORATE NOTES
DTD 04/13/2022 3.000% 04/13/2025
023135CE4 245,000.00 AA A1 04/11/22 04/13/22 244,610.45 3.06 2,817.50 244,724.90 235,822.30

CITIGROUP INC (CALLABLE) CORPORATE
NOTES
DTD 05/04/2021 0.981% 05/01/2025
172967MX6 50,000.00 BBB+ A3 04/27/21 05/04/21 50,000.00 0.98 163.50 50,000.00 47,129.45

CITIGROUP INC (CALLABLE) CORPORATE
NOTES
DTD 05/04/2021 0.981% 05/01/2025
172967MX6 55,000.00 BBB+ A3 04/28/21 05/04/21 55,145.75 0.91 179.85 55,056.94 51,842.40 Account 995343 Page 11

Page 167 ends

Item 23.

GOLDMAN SACHS GROUP INC CORPORATE
NOTES
DTD 05/22/2015 3.750% 05/22/2025
38148LAE6 135,000.00 BBB+ A2 02/12/21 02/17/21 150,819.30 0.94 1,392.19 142,812.53 130,211.96

JPMORGAN CHASE & CO (CALLABLE) CORP
NOTE
DTD 06/01/2021 0.824% 06/01/2025
46647PCH7 115,000.00 A- A1 05/24/21 06/01/21 115,000.00 0.82 236.90 115,000.00 107,628.50

JPMORGAN CHASE & CO CORP NOTES
(CALLABLE
DTD 08/10/2021 0.768% 08/09/2025
46647PCM6 50,000.00 A- A1 08/03/21 08/10/21 50,000.00 0.77 23.47 50,000.00 46,378.85

BRISTOL-MYERS SQUIBB CO CORPORATE
NOTES
DTD 11/13/2020 0.750% 11/13/2025
110122DN5 72,000.00 A+ A2 06/17/21 06/21/21 71,282.88 0.98 162.00 71,558.83 64,721.09

BANK OF AMERICA CORP NOTES
(CALLABLE)
DTD 03/22/2022 3.384% 04/02/2026
06051GKM0 220,000.00 A- A2 03/17/22 03/22/22 220,000.00 3.38 3,081.32 220,000.00 210,667.82

TARGET CORP CORP NOTES (CALLABLE)
DTD 01/24/2022 1.950% 01/15/2027
87612EBM7 25,000.00 A A2 01/19/22 01/24/22 24,957.50 1.99 62.29 24,966.88 22,509.55

TARGET CORP CORP NOTES (CALLABLE)
DTD 01/24/2022 1.950% 01/15/2027
87612EBM7 125,000.00 A A2 01/27/22 01/31/22 124,923.75 1.96 311.46 124,940.35 112,547.75

BANK OF NY MELLON CORP (CALLABLE)
CORPOR
DTD 01/26/2022 2.050% 01/26/2027
06406RBA4 200,000.00 A A1 01/26/22 01/28/22 200,644.00 1.98 398.61 200,501.41 179,356.40

BANK OF NY MELLON CORP (CALLABLE)
CORPOR
DTD 01/26/2022 2.050% 01/26/2027
06406RBA4 300,000.00 A A1 08/02/22 08/04/22 280,158.00 3.67 597.92 282,692.83 269,034.60

ADOBE INC (CALLABLE) CORP NOTE
DTD 02/03/2020 2.150% 02/01/2027
00724PAC3 360,000.00 A+ A2 12/13/22 12/15/22 332,316.00 4.20 645.00 333,710.29 326,754.36

JPMORGAN CHASE CORP NOTES (CALLABLE)
DTD 04/22/2021 1.578% 04/22/2027
46647PCB0 260,000.00 A- A1 08/02/22 08/04/22 235,172.60 3.81 1,470.17 238,185.91 229,599.76 Account 995343 Page 12

Page 168 ends

Item 23.

HOME DEPOT INC CORP NOTES (CALLABLE)
DTD 09/14/2017 2.800% 09/14/2027
437076BT8 350,000.00 A A2 01/25/23 01/27/23 330,256.50 4.15 4,546.11 330,641.80 322,047.60 Security Type Sub-Total 4,787,000.00 4,749,403.88 2.31 25,666.23 4,723,333.01 4,494,488.64 Certificate of Deposit

CREDIT SUISSE NEW YORK CERT DEPOS
DTD 03/23/2021 0.590% 03/17/2023
22552G3C2 155,000.00 A-2 P-2 03/19/21 03/23/21 155,000.00 0.59 886.56 155,000.00 154,679.00

TORONTO DOMINION BANK NY CERT
DEPOS
DTD 10/31/2022 5.470% 10/25/2024
89115B6F2 325,000.00 A A1 10/27/22 10/31/22 325,000.00 5.44 5,975.22 325,000.00 324,818.00 Security Type Sub-Total 480,000.00 480,000.00 3.87 6,861.78 480,000.00 479,497.00 Asset-Backed Security
HAROT 2020-1 A3
DTD 02/26/2020 1.610% 04/22/2024
43813RAC1 16,369.90 NR Aaa 02/19/20 02/26/20 16,366.69 1.61 7.32 16,369.02 16,263.29 TAOT 2020-A A3
DTD 02/12/2020 1.660% 05/15/2024
89232HAC9 16,081.15 AAA Aaa 02/04/20 02/12/20 16,079.99 1.66 11.86 16,080.82 16,017.52 CARMX 2020-1 A3
DTD 01/22/2020 1.890% 12/16/2024
14315XAC2 25,194.08 AAA NR 01/14/20 01/22/20 25,189.13 1.89 21.16 25,192.27 24,956.75 HAROT 2021-1 A3
DTD 02/24/2021 0.270% 04/21/2025
43813GAC5 32,873.21 NR Aaa 02/17/21 02/24/21 32,872.60 0.27 2.47 32,872.90 31,941.83 HART 2021-A A3
DTD 04/28/2021 0.380% 09/15/2025
44933LAC7 36,798.55 AAA NR 04/20/21 04/28/21 36,794.68 0.38 6.21 36,796.30 35,629.60 CARMX 2021-1 A3
DTD 01/27/2021 0.340% 12/15/2025
14316NAC3 19,749.75 AAA NR 01/20/21 01/27/21 19,745.84 0.34 2.98 19,747.51 19,181.39 TAOT 2021-C A3
DTD 09/27/2021 0.430% 01/15/2026
89239BAC5 70,000.00 AAA Aaa 09/21/21 09/27/21 69,994.42 0.43 13.38 69,996.27 66,860.37 CARMX 2021-2 A3
DTD 04/21/2021 0.520% 02/17/2026
14314QAC8 55,807.91 AAA NR 04/13/21 04/21/21 55,795.89 0.52 12.90 55,800.52 53,888.10 Account 995343 Page 13

Page 169 ends

Item 23.

Managed Account Detail of Securities Held For the Month Ending February 28, 2023 CITY OF COACHELLA - OPERATING PORTFOLIO - 995343 - (14201484) Dated Date/Coupon/Maturity CUSIP Rating Rating Date Date Cost at Cost Interest Cost Value Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Par
Asset-Backed Security
HART 2021-C A3
DTD 11/17/2021 0.740% 05/15/2026
44935FAD6 35,000.00 AAA NR 11/09/21 11/17/21 34,992.19 0.75 11.51 34,994.42 33,227.34 DCENT 2021-A1 A1
DTD 09/27/2021 0.580% 09/15/2026
254683CP8 55,000.00 AAA Aaa 09/20/21 09/27/21 54,988.22 0.58 14.18 54,991.60 51,190.55 Security Type Sub-Total 362,874.55 362,819.65 0.69 103.97 362,841.63 349,156.74 Managed Account Sub-Total 35,613,722.02 34,598,949.17 2.13 102,225.54 34,691,022.35 32,873,221.93 $35,613,722.02 $34,598,949.17 2.13% $102,225.54 $34,691,022.35 $32,873,221.93 $32,975,447.47
$102,225.54
Total Investments
Accrued Interest
Securities Sub-Total
Account 995343 Page 14

Page 170 ends

Item 23.

Managed Account Security Transactions & Interest For the Month Ending February 28, 2023 CITY OF COACHELLA - OPERATING PORTFOLIO - 995343 - (14201484) Transaction Type
Trade Settle Security Description CUSIP Par Proceeds
Principal Accrued
Interest Total Cost
Realized G/L Realized G/L Sale
Amort Cost Method
BUY
02/08/23 US TREASURY NOTES
DTD 01/31/2021 0.750% 01/31/2028
02/07/23 91282CBJ9 1,130,000.00 (973,962.89) (187.29) (974,150.18) Transaction Type Sub-Total 1,130,000.00 (973,962.89) (187.29) (974,150.18)

INTEREST
02/01/23 ADOBE INC (CALLABLE) CORP NOTE
DTD 02/03/2020 2.150% 02/01/2027
02/01/23 00724PAC3 360,000.00 0.00 3,870.00 3,870.00
02/01/23 02/01/23 MONEY MARKET FUND MONEY0002 0.00 0.00 149.35 149.35 02/01/23 LOS ANGELES CCD, CA TXBL GO BONDS
DTD 11/10/2020 0.773% 08/01/2025
02/01/23 54438CYK2 80,000.00 0.00 309.20 309.20
02/25/23 FHMS K043 A2
DTD 03/01/2015 3.062% 12/01/2024
02/01/23 3137BGK24 110,000.00 0.00 280.68 280.68
02/25/23 FANNIEMAE-ACES
DTD 04/01/2014 3.346% 03/01/2024
02/01/23 3136AJB54 60,124.94 0.00 167.64 167.64
02/09/23 JPMORGAN CHASE & CO CORP NOTES
(CALLABLE
DTD 08/10/2021 0.768% 08/09/2025
02/09/23 46647PCM6 50,000.00 0.00 192.00 192.00
02/12/23 MICROSOFT CORP (CALLABLE) NOTES
DTD 02/12/2015 2.700% 02/12/2025
02/12/23 594918BB9 190,000.00 0.00 2,565.00 2,565.00
02/13/23 TOYOTA MOTOR CREDIT CORP CORP
NOTES
DTD 02/13/2020 1.800% 02/13/2025
02/13/23 89236TGT6 150,000.00 0.00 1,350.00 1,350.00
02/14/23 NOVARTIS CAPITAL CORP
DTD 02/14/2020 1.750% 02/14/2025
02/14/23 66989HAP3 295,000.00 0.00 2,581.25 2,581.25
02/15/23 US TREASURY NOTES
DTD 02/17/2015 2.000% 02/15/2025
02/15/23 912828J27 130,000.00 0.00 1,300.00 1,300.00
02/15/23 TAOT 2020-A A3
DTD 02/12/2020 1.660% 05/15/2024
02/15/23 89232HAC9 21,672.41 0.00 29.98 29.98
02/15/23 CARMX 2021-2 A3
DTD 04/21/2021 0.520% 02/17/2026
02/15/23 14314QAC8 59,095.37 0.00 25.61 25.61
02/15/23 DCENT 2021-A1 A1
DTD 09/27/2021 0.580% 09/15/2026
02/15/23 254683CP8 55,000.00 0.00 26.58 26.58
02/15/23 US TREASURY NOTES
DTD 08/15/2017 2.250% 08/15/2027
02/15/23 9128282R0 1,050,000.00 0.00 11,812.50 11,812.50 Account 995343 Page 15

Page 171 ends

Item 23.

INTEREST
02/15/23 TAOT 2021-C A3
DTD 09/27/2021 0.430% 01/15/2026
02/15/23 89239BAC5 70,000.00 0.00 25.08 25.08
02/15/23 HART 2021-C A3
DTD 11/17/2021 0.740% 05/15/2026
02/15/23 44935FAD6 35,000.00 0.00 21.58 21.58
02/15/23 CARMX 2021-1 A3
DTD 01/27/2021 0.340% 12/15/2025
02/15/23 14316NAC3 20,984.75 0.00 5.95 5.95
02/15/23 US TREASURY NOTES
DTD 02/15/2017 2.250% 02/15/2027
02/15/23 912828V98 1,220,000.00 0.00 13,725.00 13,725.00 02/15/23 HART 2021-A A3
DTD 04/28/2021 0.380% 09/15/2025
02/15/23 44933LAC7 39,438.20 0.00 12.49 12.49
02/15/23 CARMX 2020-1 A3
DTD 01/22/2020 1.890% 12/16/2024
02/15/23 14315XAC2 28,833.86 0.00 45.41 45.41
02/21/23 HAROT 2021-1 A3
DTD 02/24/2021 0.270% 04/21/2025
02/21/23 43813GAC5 35,693.39 0.00 8.03 8.03
02/21/23 HAROT 2020-1 A3
DTD 02/26/2020 1.610% 04/22/2024
02/21/23 43813RAC1 20,509.50 0.00 27.52 27.52
02/24/23 FREDDIE MAC NOTES
DTD 08/21/2020 0.250% 08/24/2023
02/24/23 3137EAEV7 185,000.00 0.00 231.25 231.25
02/25/23 FANNIE MAE NOTES
DTD 08/27/2020 0.375% 08/25/2025
02/25/23 3135G05X7 615,000.00 0.00 1,153.13 1,153.13
02/28/23 US TREASURY NOTES
DTD 02/28/2021 0.500% 02/28/2026
02/28/23 91282CBQ3 940,000.00 0.00 2,350.00 2,350.00
02/28/23 US TREASURY NOTES
DTD 08/31/2017 1.875% 08/31/2024
02/28/23 9128282U3 165,000.00 0.00 1,546.88 1,546.88
02/28/23 US TREASURY NOTES
DTD 08/31/2020 0.250% 08/31/2025
02/28/23 91282CAJ0 2,055,000.00 0.00 2,568.75 2,568.75
02/28/23 FREDDIE MAC NOTES (CALLABLE)
DTD 08/30/2022 4.050% 08/28/2025
02/28/23 3134GXS54 1,000,000.00 0.00 20,025.00 20,025.00 Transaction Type Sub-Total 9,041,352.42 0.00 66,405.86 66,405.86

PAYDOWNS
02/25/23 FANNIEMAE-ACES
DTD 04/01/2014 3.346% 03/01/2024
02/01/23 3136AJB54 1,277.47 1,277.47 0.00 1,277.47 (62.08) 0.00 Account 995343 Page 16

Page 172 ends

Item 23.

PAYDOWNS
02/15/23 HART 2021-A A3
DTD 04/28/2021 0.380% 09/15/2025
02/15/23 44933LAC7 2,639.65 2,639.65 0.00 2,639.65 0.28 0.00 02/15/23 CARMX 2020-1 A3
DTD 01/22/2020 1.890% 12/16/2024
02/15/23 14315XAC2 3,639.78 3,639.78 0.00 3,639.78 0.71 0.00 02/15/23 CARMX 2021-1 A3
DTD 01/27/2021 0.340% 12/15/2025
02/15/23 14316NAC3 1,235.00 1,235.00 0.00 1,235.00 0.24 0.00 02/15/23 CARMX 2021-2 A3
DTD 04/21/2021 0.520% 02/17/2026
02/15/23 14314QAC8 3,287.46 3,287.46 0.00 3,287.46 0.71 0.00 02/15/23 TAOT 2020-A A3
DTD 02/12/2020 1.660% 05/15/2024
02/15/23 89232HAC9 5,591.26 5,591.26 0.00 5,591.26 0.41 0.00 02/21/23 HAROT 2021-1 A3
DTD 02/24/2021 0.270% 04/21/2025
02/21/23 43813GAC5 2,820.18 2,820.18 0.00 2,820.18 0.05 0.00 02/21/23 HAROT 2020-1 A3
DTD 02/26/2020 1.610% 04/22/2024
02/21/23 43813RAC1 4,139.60 4,139.60 0.00 4,139.60 0.81 0.00 Transaction Type Sub-Total 24,630.40 24,630.40 0.00 24,630.40 (58.87) 0.00 SELL
02/08/23 US TREASURY NOTES
DTD 07/15/2020 0.125% 07/15/2023
02/07/23 912828ZY9 995,000.00 975,255.47 82.46 975,337.93 (3,303.71) (14,703.11) FIFO Transaction Type Sub-Total 995,000.00 975,255.47 82.46 975,337.93 (3,303.71) (14,703.11) Managed Account Sub-Total 25,922.98 66,301.03 92,224.01 (3,362.58) (14,703.11) Total Security Transactions $25,922.98 $66,301.03 $92,224.01 ($3,362.58) ($14,703.11) Account 995343 Page 17

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Item 23.

STAFF REPORT
4/26/2023
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., City Engineer
SUBJECT: Professional Service Agreement with Michael Baker International to develop an updated Pavement Management System (PMS) Report.

STAFF RECOMMENDATION:

Authorize the City Manager to use on-call Professional Service Agreement with Michael Baker International in an amount of $124,480 to develop an updated Pavement Management System (PMS) Report.

BACKGROUND:

Staff published a request for qualifications for on-call engineering services and received 21 responses. On January 25, 2023 the City Council authorized the City Manager to qualify and execute Professional Service Agreements for on-call engineering services with eight (8) firms, including Michael Baker. The qualified firms were evaluated and Michael Baker was selected based on certified and advanced pavement data collection technologies and capability to provide deliverables efficiently.

DISCUSSION/ANALYSIS:

The City’s Pavement Management System (PMS) was last updated in 2016. An updated report is needed to account for street improvements that have been completed since then and the wear and tear over the years. The PMS is utilized for pavement management decisions when planning and budgeting for future street projects. The deliverables include a pavement condition database, street network GIS map and a Pavement Management Report for a total amount of $108,080. They also offer optional services to provide a 3-year subscription to pavement data viewer and a one-year subscription to Atlasview pavement Management System Implementation software for an additional $16,400. Staff recommends authorizing both options for a total amount of $124,480.

FISCAL IMPACT:

No fiscal impact to FY 22/23 budget. Funds have been budgeted for on-call professional services and costs are within budget.

ATTACHMENTS:

1. Michael Baker Fee Proposal

2. Michael Baker PSA

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Item 24.

PAVEMENT MANAGEMENT

SYSTEM UPDATE
April 17, 2023
Mr. Andrew Simmons, P.E.

City Engineer, City of Coachella
53990 Enterprise Way
Coachella, CA 92236
RE: 2023 Pavement Condition Assessment Request for Proposals Dear Mr. Simmons,
Michael Baker International, Inc. (Michael Baker) appreciates the opportunity to provide the City of Coachella, CA (the City) a scope and fee proposal to update the City’s Pavement Management Program and supply the City with updated Pavement Management Reports that will enable the City to make effective pavement management decisions over the next five years.

We have been serving California clients for more than 82 years as trusted engineering consultants and have successfully provided practical and costefficient pavement engineering and pavement management solutions tailored to the needs of both urban and suburban California communities. It is because of the unmatched value our pavement management team brings that the City of Los Angeles recently selected Michael Baker to update LA’s pavement management system that includes 5,000 centerline miles of roadway. In line with our reputation of exceeding expectations, Michael Baker will deliver a Citywide Pavement Condition Assessment that can reliably be used to develop a multi-year maintenance and rehabilitation plan for the City’s approximately 126 miles of roadway network.

Thank you again for the opportunity to offer our expertise and assist you with this project. Please contact either of us should you have any questions.

Sincerely,
MICHAEL BAKER INTERNATIONAL, INC.

Steven Latino, PE, TE Christopher Alberts, PLS
Associate Vice President & Project Manager Vice President & Office Executive

Primary Contact Information
Firm Name:

Michael Baker International
Address:
75410 Gerald Ford Drive
Suite 100
Palm Desert, CA 92211
Contacts:

Christopher Alberts, PLS
Steven Latino, PE, TE
Phone:
760-346-7481
Email:
[email protected]
[email protected]

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Table of Contents
PROJECT UNDERSTANDING/APPROACH .................................................................................... 3 TASK 1: KICKOFF MEETING ................................................................................................................................................. 3 TASK 2 : PROJECT SETUP ..................................................................................................................................................... 3 TASK 3: PAVEMENT CONDITION DATA COLLECTION .......................................................................................................... 3 TASK 4: PAVEMENT DISTRESS PROCESSING ....................................................................................................................... 4 TASK 5: PAVEMENT CONDITION INDEX CALCULATIONS..................................................................................................... 5 TASK 6: PAVEMENT MANAGEMENT ANALYTICS ................................................................................................................. 5 TASK 7: PAVEMENT CONDITION DATA DELIVERY ............................................................................................................... 6 TASK 8: OPTIONAL SERVICES ............................................................................................................................................... 7 FEE PROPOSAL ........................................................................................................................... 9

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PROJECT UNDERSTANDING/APPROACH
Michael Baker understands that the City is seeking an experienced firm to provide professional engineering services to perform pavement evaluation on the City’s 126 lane-mile roadway network. The City has used the PAVER pavement management software in the past and seeks to leverage pavement condition data for multi-year maintenance planning, rehabilitation tracking, and future budget & condition scenario forecasting tasks for the roadway network.

We will collect and deliver pavement condition data in a format that is compatible with the City’s GIS so that the City can integrate the data with other GIS-based applications as well as display color-coded pavement condition and street rehabilitation maps. We will also prepare detailed reports that describe the existing status of the City’s roadway network condition as well as forecasts of future condition. The report will include budget estimates for various pavement condition goals and resulting pavement conditions for various annual funding scenarios.

Our approach to the City’s Pavement Management System Update will be implemented following the project plan described below.

TASK 1: KICKOFF MEETING
Within two weeks after receiving the Notice to Proceed, our team will schedule a project kickoff meeting with the designated City Project Manager. The topics of discussion during the kickoff meeting may include but are not limited to the following subjects:
• Introduction of key project team members and their roles • Establishment of lines of communication
• Confirmation of project scope, schedule, key milestones, and budget • Review and confirm deliverables, data acceptance standards, and Quality Assurance/Quality Control (QA/QC) documentation
• Review and verification of the City’s roadway GIS files • Parking lot surveys
• Public outreach plan
Other items discussed will include the existence of ongoing paving programs, construction projects, or other public works activities to aid us in preparing a well-informed field data collection mission plan.

TASK 2: PROJECT SETUP
We will execute our Standard Operating Procedures (SOPs) in preparation to complete field data collection and data processing. The activities conducted in this task include:
• Project database initialization and configuration
• Distress Selector (DS) application configuration for ASTM D6433 • Review and loading of the City’s roadway GIS map into our web-based tracking system • Project SharePoint site setup for secure document sharing with the City • Calibration of data collection equipment
We will thoroughly review the City’s roadway network map to identify all roads to be included in our pavement data collection map. We will then use the pavement data collection map to carefully plan our field data collection activities.

Should we have any concerns or observe inconsistencies observed with the City’s roadway network map, we will promptly bring these issues to the attention of City staff to reach a resolution that benefits the City.

TASK 3: PAVEMENT CONDITION DATA COLLECTION
Central to Michael Baker’s capacity to provide the best-quality pavement condition data is our use of certified and advanced pavement data collection technologies. Our fleet of pavement data collection vehicles utilize advanced 3D pavement scanners, ultra-high-definition right-of-way (ROW) cameras, GPS, high-precision inertial navigation, and other remote sensing technologies to collect accurate pavement and ROW data while traveling at prevailing traffic speeds.

The image below provides a comprehensive description of the sensors and technology in each of our pavement data collection vehicles.

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Our pavement data collection vehicle is available for immediate deployment to gather continuous and high-quality pavement data on all identified roads. Data will be collected in one direction on undivided two-lane local roads, while two passes will be made on divided streets and those roads with 4+ lanes.

TASK 4: PAVEMENT DISTRESS PROCESSING
Once we transfer collected pavement data from the field and conduct verifications for completeness, we will utilize our cloudbased data processing and analysis tools to process 3D pavement scans. Our software tools will be carefully configured to account for distress type, distress extent, and distress severity required by ASTM D6433 Standard Practice for Roads and Parking Lots Pavement Condition Index Survey. Our experienced pavement data analysts will also use our Distress Selector (DS) software application to review all automatically identified pavement defects and make the necessary adjustments when needed.

We will also use the detailed longitudinal-profile data collected by the pavement data collection vehicle to calculate the
International Roughness Index (IRI) for each street segment. Pavement surface images produced from the LCMS-2 For optimal pavement scans and ROW imagery capture, data collection is conducted exclusively on dry pavement surfaces during adequate daylight hours. Our vans are staffed by two data collection experts to ensure both safety and efficiency.

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TASK 5: PAVEMENT CONDITION INDEX CALCULATIONS
Developed in the 1970s by the United States Military, the Pavement Condition Index (PCI) is described by the ASTM D6433 standard and is the most widely accepted pavement scoring metric used by Pavement Management Engineers for the planning of pavement rehabilitation, maintenance, and preservation activities. Michael Baker will calculate a PCI for each City street segment using the detailed pavement distress data gathered and processed during previous tasks. PCI will be calculated with strict adherence to the ASTM D6433 specifications and will provide the City a convenient and standardized scoring method to categorize pavement sections into different condition groups.

TASK 6: PAVEMENT MANAGEMENT ANALYTICS
Michael Baker routinely develops pavement maintenance and comprehensive pavement management plans for state and municipality clients. We use detailed pavement distress data and PCI values to determine the appropriate preservation, maintenance, or repair activity for each road segment. We also recognize that the City does not have unlimited resources to address all the roadway repair needs at once; therefore, we use quantitative (how much funding, how much improvement, how much benefit, how many miles of streets, etc.) and qualitative (proximity to schools and hospitals, high-traffic routes, access to first responders, etc.) measures to develop a prioritized list of recommended roadway repairs to assist the City in selecting appropriate pavement maintenance projects. Our Pavement Engineers will work with City staff to review the City’s pavement repair strategies and maintenance budget to ensure that our analysis approach aligns with the City’s needs. Our review will include:

Identification of an appropriate list of pavement preservation, rehabilitation, and maintenance treatments for the City street network
Determination of unit cost and anticipated performance for selected pavement treatment types Development of condition/time triggers for preservation, rehabilitation, and maintenance activities Developments or updates to pavement performance models used in budget and condition forecasting analytics Our Pavement Engineers will make recommendations for updating the City’s pavement repair strategies based on our experience with regional and national pavement management projects. The recommendations may include updates to the list of treatment activities the City uses to include more effective or cost-efficient options, improvements on conditions that trigger repair activities, and prioritization of projects that maximize financial and functional benefits to the City.

Using the updated pavement repair and maintenance strategy, we will perform multi-year forecasting analyses to determine the expected annual budget and average pavement condition of the City’s roadway network. The multi-year analyses can be conducted for different time horizons, and we recommend considering 3-year, 5-year, and 10-year time horizons so that the City will have a thorough understanding of the short-term and long-term impact of the City’s pavement maintenance budget and pavement condition goals. The analyses will include scenarios such us different annual budget considerations, different annual PCI targets, and backlog elimination.

The forecasting analytics will inform the appropriate budget and condition targets the City should adopt over the next 3 to 5 years. Upon approval of an annual pavement maintenance and rehabilitation budget by the City, we will develop a 5-year work-plan that includes recommended maintenance activities, estimated cost, and expected condition improvement for street segment to be included in the 5-year maintenance and rehabilitation plan by the City.

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TASK 7: PAVEMENT CONDITION DATA DELIVERY
Michael Baker will prepare and deliver the following deliverables to the City.

DELIVERABLES
Pavement Condition Database – Collected raw field data will be processed, reduced, and loaded into an Excel Spreadsheet database delivered to the City. The database will include IRI, rutting, cracking, and other observed pavement defects as well as calculated PCIs in accordance with the ASTM D6433 standard.

Street network GIS map – Michael Baker will link all PCI values to the GIS street network map (shapefile). The shapefile will be presented in Esri ArcGIS format and will provide the City with the capability to generate and display customized color-coded maps based on pavement condition or anticipated street maintenance plans. The City will also be able to integrate this data with any other GIS applications the City may choose to use.

Pavement Management Report - Michael Baker will prepare and deliver a comprehensive pavement management report that includes key statistics, project summary, street inventory and condition summary, description of the City’s current pavement management process, details of the data collection equipment, data collection methodology, data analysis, and findings of the pavement assessment. The report will also include the results of the various pavement condition and budget forecasting analyses as well as the 5-year pavement maintenance and rehabilitation work-plan.

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TASK 8: OPTIONAL SERVICES
Pavement Data Viewer (PDV)
Michael Baker developed the PDV, a web-based application that will allow City staff to access synchronized right-of-way and pavement-view images along with a map that allows users to take virtual drives within the City’s roadway network.

PDV also incorporates synchronized pavement condition data so that users can view the details of the pavement distresses recorded at any point within the roadway network. PDV’s data filtering capabilities makes it very easy for users to search for street segments based on street name and pavement distress types. PDV has been successfully used by our clients for construction work estimation and as a repository of facts-on-the-ground pavement imagery and data to support maintenance plans.

Michael Baker can provide a 3-year PDV subscription to the City as an optional service.

Web-based PDV accessible to City staff for simultaneous review of pavement distress, ROW imagery, and historical imagery.

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Pavement Management Software
To supplement our findings and recommendations, Michael Baker can implement the AtlasView Pavement Management Software for the City as an optional service. AtlasView (www.atlasview.co) is a web-based pavement management application that is specifically built for municipal pavement management needs. It includes powerful, but simple to use, tools that will enable City staff to easily update maintenance records, download GIS files, update road segment pavement conditions, and perform budget needs and condition forecasts. AtlasView’s dashboard allows City leaders to easily access a dynamically updated status of the City’s pavement network at any time. The graphical status report on the dashboard includes pavement inventory by functional classification, network-wide pavement condition, remaining service years, and budget needs. AtlasView can parallel the City’s Esri GIS pavement inventory database or MicroPAVER database and serve as a complimentary pavement management tool that is more accessible to City staff. The City can assign multiple users to its AtlasView account, and Michael Baker will work with AtlasView and the City to configure and update the application according to the City’s preferences and policies.

AtlasView Pavement Management Software – Executive Dashboard View

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Item 24.

FEE PROPOSAL
Our fee proposal for the 2023 Pavement Management System Update Project is a lump sum/fixed fee not-to-exceed $107,120.

If the City would like to procure the value-added Optional services included in our proposal, the fee to provide these Optional services is $16,400.

Activity Lump Sum
Pavement Data Collection $63,920
Data Processing, Reporting, and Delivery $44,160
Subtotal $108,080
OPTIONAL- Pavement Data Viewer (PDV) 3-year
Subscription
$7,300
OPTIONAL – AtlasView Pavement Management System
Implementation with 1-year Subscription to PMS Software $9,100
Optional Task Subtotal $16,400
Total $124,480

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Item 24.

STAFF REPORT
4/26/2023
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Recommend updating park user fee schedule to reflect collection at 50% of the approved rates starting on July 1, 2023 and collection at 100% of the approved rates on January 1, 2024; recommend continuance of Public Field Use Days with Bagdouma Park Field 3 modification.

STAFF RECOMMENDATION:

Recommend updating park user fee schedule to reflect collection at 50% of the approved rates starting on July 1, 2023 and collection at 100% of the approved rates on January 1, 2024; recommend continuance of Public Field Use Days with Bagdouma Park Field 3 modification.

EXECUTIVE SUMMARY:

In April 2022, the City Council approved reduction of the city’s park user fees to no fee. As a part of this action the City Council asked that the park fees be re-evaluated annually. Discussion by the City Council in April of 2022, was spurred by interest to assist sports leagues to reduce their registration fees.

After this action was taken by the City Council only one of the four sports leagues using the city’s park facilities decreased their registration fees. Based on these results staff is recommending returning park use fees to the 2011 park use fees listed below:
 Coachella Fee Schedule
Fee Type Approved Fee Per Hour
o Park Usage–R/NR $31.50
o Stage Reservation–R/NR $187.00 per day
o Sport Field Permit–Youth MOU (R) $4.00
o Sport Field Permit –Adult MOU $4.00
o Sport Field Permit- R $8.00
o Sport Field Permit – NR $15.00
o Sports Lighting- Youth MOU (R) $9.00
o Sports Lighting-Adult MOU (R) $9.00
o Sports Lighting-R/NR $18.00
o Sports Diamond-R/NR $194.00
o Snack Bar-R $187.00 per season

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Item 25.

Staff took this recommendation to the Parks and Recreation Commission on April 18, 2023 and the Commission was unanimously in support of returning the park user fees as adopted in 2011.

Staff is recommending user fee be first returned at 50% rates starting July 1, 2023 and then increased to full rates as adopted in 2011 starting January 1, 2024. The proposed two-phased return to park user fee collection would allow the sport leagues to make the necessary operational changes to accommodate facility use fees.

Additionally, as part of the April 2022 City Council action, the below fields at Bagdouma Park and Rancho Las Flores Park were set aside for only non-league rentals so that non-league recreational use is protected. This would be in addition to community field use lighting days already established.
- Bagdouma Park Field 4 (soccer and baseball fields) would be set aside for only non-league field rentals on Fridays all day, Saturday after 2pm and Sunday after 2pm. - Rancho Las Flores Park Field 1 would be set aside for only non-league field rentals on Wednesdays (all day), Saturday after 2pm and Sunday after 2pm. On the identified days the identified fields would not be rented to any league for regular season league play.

Staff is requesting the field at Bagdouma Park identified above be changed to Field 3 to allow Field 4 (which has stadium concrete seating) be made available for rentals Saturday and Sunday afternoons. The Parks and Recreation Commission supports keeping the above uses and had no objection to the recommended field modification.

FISCAL IMPACT:

The recommended action will result in an estimated $100,000 - $150,000 increase in estimated revenues annually.

ALTERNATIVES:

1. Recommend park user fee schedule remain as it exists and continuance of established Public Field Use Days.

2. Recommend updating park user fee schedule to reflect collection at 50% of the approved rates starting on July 1, 2023 and collection at 100% of the approved rates on January 1, 2024; recommend continuance of Public Field Use Days with Bagdouma Park Field 3 modification.

3. Recommend park user fee to be collected at an alternate rate.

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Item 25.

STAFF REPORT
4/26/2023
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Appointments to the Coachella Parks and Recreation Commission, five new Commissioners and one Alternate Commissioner.

STAFF RECOMMENDATION:

Appoint to the Coachella Parks and Recreation Commission, five new Commissioners and one Alternate Commissioner.

EXECUTIVE SUMMARY:

Council action approval of Ordinance 1172 amended the existing Municipal Code Chapter 2.28 addressing the Coachella Parks and Recreation Commission. This Ordinance identifies that each council member may nominate one individual to serve on each city commission and committee, subject to appointment by the mayor, with approval by the city council.

The application period originally closed on February 3, 2023 and has been extended to allow for more applicants. We have received twelve (12) applications from Coachella residents for the identified vacancies:

Parks and Recreation Commission (five open seats, plus one alternate)  Andrew Gallegos
 Javier Figueroa (current alternate member)
 J. Carlos Ayala (current member)
 Juan Ponce-Ramos
 Karen Hernandez
 Karina Andalon
 Karina Rodriguez (current member)
 Marcos Granados Jr.
 Miguel Leal
 Robert Antonio Caballero
 Rosalio Avila (current member)
 Ventura Gutierrez

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Item 26.

Council may at this time direct selection of Commissioners as follows: 1) vote to elect the applicants currently on file (attached hereto), 2) choose to establish a new application period to invite additional applicants to apply for the vacant Commissioner and Alternate Commissioner positions and/or 3) provide alternate direction.

FISCAL IMPACT:

Neither recommended action has a direct fiscal impact on the adopted budget.

Attachments: Applications received

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Item 26.

STAFF REPORT
4/26/2023
TO: Honorable Mayor and City Council Members
FROM: Gabriel Perez, Development Services Director
SUBJECT: Community Facilities District (CFD No. 2005-01) Annexation 32 – (Placita Dolores Huerta– Phase 1 Parcel Map No. 37833)
SPECIFICS: a) Resolution No. 2023-20 Determining the Validity of Prior Proceedings relating to Annexation of Property (Annexation No. 32) in the City of Coachella CFD No. 2005-01 (Law Enforcement, Fire and Paramedic Services).
b) Resolution No. 2023-21 on Behalf of CFD No. 2005-01 Calling a Special Election within Annexation Area No. 32 (Placita Dolores Huerta– Phase 1 Parcel Map No. 37833).
c) Resolution No. 2023-22 Canvassing The Results of The Election Held Within CFD No. 2005-01 (Area No. 32)
d) Ordinance No. 1202 on Behalf of CFD No. 2005-01 Authorizing the Levy of a Special Tax within Annexation Area No. 32 Annexed to Said District (1st Reading)
STAFF RECOMMENDATION:

Staff recommends that the City Council open the public hearing and take the following actions:
1) Adopt Resolution No. 2023-20 and Direct City Clerk to orally verify proof of publication of notices pursuant to Mello-Roos CFD Act of 1982, and confirm absence of any landowner protest;
2) Adopt Resolution No. 2023-21 Calling a Special Election. 3) Adopt Resolution No. 2023-22 Canvassing the Results of The Election within CFD No. 2005-01 (Annexation Area No. 32)
4) Introduce for 1st Reading, by title only, Ordinance No. 1202 Authorizing the Levy of a Special Tax within Annexation Area No. 32 Annexed to CFD No. 2005-01.

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Item 27.

BACKGROUND:

On September 14, 2005 the City Council adopted Resolution No. 2005-93 establishing the City of Coachella Community Facilities District No. 2005-01 (Law Enforcement, Fire and Paramedic Services) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended. The District and several annexations of territory have been established in the City of Coachella over the past 17 years. The annexation areas consist of new residential subdivisions and multifamily residential development projects.

On March 22, 2023, the City Council adopted Resolution No. 2023-17 stating its intention to annex certain property (84914 Bagdad Avenue), consisting of Placita Dolores Huerta– Phase 1 Parcel Map No. 37833 (“Annexation Area No. 32”) into the District pursuant to the Act. A copy of Resolution No. 2023-17 which includes a description and map of Annexation Area No. 32, and the rate and method of apportionment and manner of collection of the special tax are on file with the City Clerk.

DISCUSSION/ANALYSIS
Pursuant to the conditions of approval imposed on Architectural Review No. 19-10, which approved demolition of 50 older apartment units with architectural plans for a 110 unit multifamily residential community, the project site must be annexed into the City-wide Community Facilities District (CFD No. 2005-01). The City Council took the first step in this process by adopting a resolution of intention on March 22, 2023 (Resolution No. 2023-17) describing the property in question for the first phase consisting of 56 apartment units. The second phase of the development will be part of a separate CFD annexation area and special election.

The resolution of intention affirmed the Annexation 32 Map, and the rate and method of tax collection for the annexed property. The CFD is collected through the annual property tax assessment rolls and, for this project, may be subject to a subsequent Agreement for deferral of assessments. There is currently two landowners and they have filed a “Petition and Waiver” with the City Clerk’s Office certifying their desire to create the District under shortened timelines.

Attached for the City Council’s review and approval are the following resolutions and Ordinance action items:

Resolution 2023-20 of the City Council Determining the Validity of Prior Proceedings relating to Annexation of Property (Annexation 32) in the City of Coachella Community Facilities District No. 2005-01 (Law Enforcement, Fire and Paramedic Services).

Resolution 2023-21 of the City Council acting on Behalf of the City of Coachella Community Facilities District No. 2005-01 (Law Enforcement, Fire and Paramedic Services) Calling a Special Election within Annexation Area 32.

Resolution 2023-22 of the City Council acting on Behalf of the City of Coachella Community Facilities District No. 2005-01 (Law Enforcement, Fire and Paramedic Services) Canvassing the Results of the Election Held Within Annexation Area No. 32 Annexed to Said District.

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Item 27.

Ordinance No. 1202 - An Ordinance of the City Council acting on Behalf of the City of Coachella Community Facilities District No. 2005-01 (Law Enforcement, Fire and Paramedic Services) Authorizing the Levy of a Special Tax Within Annexation Area No. 32 Annexed to Said District (First Reading).

On the night of the public hearing, staff will provide the Mayor, or designee, with specific instructions on the necessary procedures and public announcements for conducting the above public hearings, and adopting the resolution and ordinance actions.

FISCAL IMPACT:

The attached resolutions and ordinance actions would pave the way to annex the Placita Dolores Huerta site (Annexation No. 32) into the City-wide CFD which would collect an annual assessment that pays for Law Enforcement, Fire and Paramedic Services. The current rate and apportionment method would collect $1,348.10 for every dwelling unit that is constructed within the developed multifamily residential project. Ultimately, these funds will be used to augment the operating costs for police, fire, and paramedic services in the City of Coachella.

ALTERNATIVES:

1. Adopt the attached resolutions and introduce Ordinance 1202 for 1st Reading, by title only.

2. Continue this item and provide staff with direction.

3. Take no action.

RECOMMENDED ALTERNATIVE(S):

Staff recommends alternative #1.

Attachments:

1. Resolution No. 2023-20 Determining Validity of Prior Proceedings_

2. Resolution No. 2023-21 Calling Special Election_

3. Resolution No. 2023-22_Canvassing Results

4. Ordinance No. 1202 (1st Reading)

5. Exhibit A - Rate and Method (CFD 2005-01)

6. Exhibit B - CFD Annexation Map 32

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Item 27.

RESOLUTION NO. 2023-20

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COACHELLA

DETERMINING THE VALIDITY OF PRIOR PROCEEDINGS RELATING
TO ANNEXATION OF PROPERTY (ANNEXATION NO. 32) INTO CITY OF COACHELLA COMMUNITY FACILITIES DISTRICT NO. 2005-1 (LAW

ENFORCEMENT, FIRE AND PARAMEDIC SERVICES)
WHEREAS, the City Council (the “Council”) of the City of Coachella, California (the “City”), has heretofore adopted Resolution No. 2022-38 stating its intention to annex certain property, consisting of Placita Dolores Huerta– Phase 1 Parcel Map No. 37833 (“Annexation Area No. 32”), into City of Coachella Community Facilities District No. 2005-1 (Law Enforcement, Fire and Paramedic Services) (the “District”) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended, (the “Act”); and
WHEREAS, a copy of Resolution No. 2023-17 incorporating a description and map of the proposed boundaries of Annexation Area No. 32, and setting forth the rate and method of apportionment and manner of collection of the special tax to be levied within Annexation Area No. 32, which will be used to finance a portion of the cost of providing law enforcement, fire and paramedic services that are in addition to those provided in the territory within Annexation Area No. 32, prior to the annexation of Annexation Area No. 32, respectively, to the District and do not supplant services already available within the territory of proposed to be included in Annexation Area No. 32, are on file with the City Clerk and incorporated herein by reference; and WHEREAS, Resolution No. 2023-17 set April 26, 2023 as the date of the public hearing on the annexation of Annexation Area No. 32 to the District and this Council held the said public hearing as required by law; and
WHEREAS, at said hearing all persons not exempt from the special tax desiring to be heard on all matters pertaining to the annexation of Annexation Area No. 32 to the District were heard and a full and fair hearing was held; and
WHEREAS, at said hearings evidence was presented to the Council on said matters before it, and this Council at the conclusion of said hearings is fully advised in the premises;

NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF COACHELLA AS FOLLOWS:

Section 1. Pursuant to Section 53325.1(b) of the Government Code, the Council finds and determines that the proceedings prior hereto were valid and in conformity with the requirements of the Act.

Section 2. Annexation Area No. 32 is hereby annexed into the District.

Section 3. The description and map of the boundaries of Annexation Area No. 32 on file in the City Clerk’s office and as described in said Resolution No. 2023-17 and incorporated herein by reference, shall be the boundaries of Annexation Area No. 32. The map of the proposed

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Item 27.
2 boundaries of Annexation Area No. 32 has been recorded in the Office of the County Recorder of Riverside County, California in Book 70, page 95 of the Book of Maps of Assessments and Community Facilities Districts (Instrument Number 2007-0311095).

Section 4. Except where funds are otherwise available, there shall be levied annually in accordance with procedures contained in the Act, a special tax sufficient to finance a portion of the cost of providing law enforcement, fire and paramedic services that are in addition to those provided in the territory within Annexation Area No. 32 prior to the annexation thereof to the District and do not supplant services already available within the territory proposed to be included in Annexation Area No. 32. The rate and method of apportionment of the special tax and manner of collection is described in detail in Exhibit “A” attached hereto and incorporated herein by this reference. The special tax shall be utilized to pay for authorized services.

Section 5. Upon recordation of a notice of special tax lien pursuant to Section 3114.5 of the Streets and Highways Code, a continuing lien to secure each levy of the special tax shall attach to all real property in Annexation Area No. 32, and this lien shall continue in force and effect until the special tax obligation is canceled in accordance with law or until collection of the tax by the City ceases.

Section 6. Council finds that the proposed public services are necessary to meet the increased demand put upon the City as a result of the development within Annexation Area No. 32.

Section 7. The Council finds that there is not an ad valorem property tax currently being levied on property within Annexation Area No. 32 for the exclusive purpose of financing law enforcement, fire and paramedic services.

Section 8. Written protests against annexation of Annexation Area No. 32, or against the furnishing of specified services or facilities or the levying of a specified special tax within Annexation Area No. 32, have not been filed by fifty percent (50%) or more of the registered voters or property owners of one-half (1/2) or more of the area of land within Annexation Area No. 32.

Section 9. The Office of the City Manager, 1515 Sixth Street, Coachella, California 92236, (760) 398-3502, or its designee, is designated to be responsible for preparing annually a current roll of special tax levy obligations by assessor’s parcel number and for estimating future special tax levies pursuant to Section 53340.1 of the Government Code.

Section 10. The City Clerk is directed to certify and attest to this Resolution and to take any and all necessary acts to call, hold, canvass and certify an election or elections on the levy of the special tax.

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Item 27.
3 PASSED, APPROVED and ADOPTED this 26th day of April, 2023 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

Steven Hernandez, Mayor
City of
Coachella
ATTEST:
_________________________________
Delia Granados, Deputy City Clerk
City of Coachella

Page 220 ends

Item 27.

I hereby certify that the foregoing is a true and correct copy of a resolution, being Resolution No. 2023-20, duly passed and adopted at a meeting of the City Council of the City of Coachella, California, held on April 26, 2023.
___________________________________
Delia Granados, Deputy City Clerk
City of Coachella
APPROVED AS TO FORM:
____________________________________
Carlos L. Campos, City Attorney
City of Coachella

Page 221 ends

Item 27.

EXHIBIT A

RATE AND METHOD OF APPORTIONMENT

OF SPECIAL TAX

Page 222 ends

Item 27.

RESOLUTION NO. 2023-21

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COACHELLA

ACTING ON BEHALF OF CITY OF COACHELLA COMMUNITY
FACILITIES DISTRICT NO. 2005-1 (LAW ENFORCEMENT, FIRE AND

PARAMEDIC SERVICES) CALLING A SPECIAL ELECTION
WHEREAS, the City Council (the “Council”) of the City of Coachella, California (the “City”), has heretofore adopted Resolution No. 2023-17 stating its intention to annex certain properties, consisting of Placita Dolores Huerta– Phase 1 Parcel Map No. 37833 (“Annexation Area No. 32”), into City of Coachella Community Facilities District No. 2005-1 (Law Enforcement, Fire and Paramedic Services) (the “District”) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended, (the “Act”); and WHEREAS, a copy of Resolution No. 2023-17 incorporating a description and map of the proposed boundaries of Annexation Area No. 32, and setting forth the rate and method of apportionment and manner of collection of the special tax to be levied within Annexation Area No. 32, which will be used to finance a portion of the cost of providing law enforcement, fire and paramedic services that are in addition to those provided in the territory within Annexation Area No. 32 prior to the annexation of Annexation Area No. 32, respectively, to the District and do not supplant services already available within the territory of proposed to be included in Annexation Area No. 32, are on file with the City Clerk and incorporated herein by reference; and WHEREAS, on April 26, 2023, this Council held a noticed hearing as required by law relative to the proposed annexation of Annexation Area No. 32 into the District; and WHEREAS, at said hearing all persons not exempt from the special tax desiring to be heard on all matters pertaining to the annexation of Annexation Area No. 32 into the District were heard and a full and fair hearing was held; and
WHEREAS, at said hearing evidence was presented to this Council on said matters before it, and this Council at the conclusion of said hearing was and is fully advised in the premises; and WHEREAS, this Council adopted its Resolution No. 2023-20 determining the validity of prior proceedings relating to such annexations; and
WHEREAS, the proposed special tax to be levied upon property within Annexation Area No. 32 to finance the above referenced public services has not been precluded by protest of the owners of one-half (1/2) or more of the area of land within Annexation Area No. 32; and WHEREAS, this Council wishes to present to the respective qualified electors of Annexation Area No. 32 a proposition to levy special taxes on property within Annexation Area No. 32;

NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF COACHELLA AS FOLLOWS:

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Item 27.
2 Section 1. Pursuant to Government Code Section 53353.5, the Council hereby submits to the qualified electors of Annexation Area No. 32 a proposition (the “Proposition 25”) to levy special taxes on property within Annexation Area No. 32 in accordance with the rate and method specified in Resolution 2023-17 of the Council. The Proposition 25 is attached as hereto.

Section 2. A special election is hereby called for Annexation Area No. 32 on the Proposition 25 set forth in Section 1 above.

Section 3. The date of the special elections shall be on the 26th day of April, 2023.

The voter ballotsshall be returned to the City Clerk at 53990 Enterprise Way, Coachella, California 92236, no later than 11:00 o’clock a.m. on April 26, 2023.

Section 4. The Council finds and determines that there were no registered voters residing within the territories of Annexation Area No. 32 at the time of the protest hearing and ninety (90) days prior thereto. The requirements of Section 53326 of the Government Code having been waived by the sole landowner or sole landowners, the ballot for the special election shall be mailed or hand delivered to the landowner or landowners within each of Annexation Area No. 32.

Section 5. Annexation Area No. 32 shall constitute a single election precinct for the purpose of holding said election.

Section 6. The Council hereby directs that the election be conducted by the City Clerk of the City of Coachella, as the elections official.

PASSED, APPROVED and ADOPTED this 26th day of April, 2023 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________
Steven Hernandez, Mayor
City of
Coachella
ATTEST:
________________________________
Delia Granados, Deputy City Clerk
City of Coachella

Page 224 ends

Item 27.
3 I hereby certify that the foregoing is a true and correct copy of a resolution, being Resolution No. 2023-21, duly passed and adopted at a meeting of the City Council of the City of Coachella, California, held on April 26, 2023.
___________________________________
Delia Granados, Deputy City Clerk
City of Coachella
APPROVED AS TO FORM:
___________________________________
Carlos L. Campos, City Attorney
City of Coachella

ATTACHMENT

Page 225 ends

Item 27.

RESOLUTION NO. 2023-22

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COACHELLA ACTING ON BEHALF OF CITY OF COACHELLA COMMUNITY FACILITIES DISTRICT NO. 2005- 1 (LAW ENFORCEMENT, FIRE AND PARAMEDIC SERVICES) CANVASSING THE RESULTS OF THE ELECTION HELD WITHIN ANNEXATION AREA NO. 32 ANNEXED TO SAID DISTRICT.

WHEREAS, the City Council of the City of Coachella, California (the “Council”) has previously conducted proceedings pertaining to the annexation of certain properties, consisting of Placita Dolores Huerta– Phase 1 Parcel Map No. 37833 (“Annexation Area No. 32”), into the City of Coachella Community Facilities District No. 2005-1 (Law Enforcement, Fire and Paramedic Services) (the “District”), the rate and method of apportionment of a special tax to finance a portion of the cost of providing certain public services, and the calling of an election in regard to the foregoing; and
WHEREAS, on April 26, 2023, an election was held within Annexation Area No. 32 regarding the rate and method of apportionment of the proposed special tax; and WHEREAS, at such election the proposal for the rate and method of apportionment and manner of collection of the special tax for Annexation Area No. 32 was approved by the qualified electors of Annexation Area No. 32;

NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF COACHELLA AS FOLLOWS:

Section 1. It is hereby determined that the election conducted within Annexation Area No. 32 was duly and validly conducted.

Section 2. The Council, acting as the legislative body of the District, is authorized to levy the special tax on behalf of the District, as specified in Resolution No. 2023-20 determining the validity of prior proceedings adopted by the City Council on April 26, 2023.

Page 226 ends

Item 27.

PASSED, APPROVED and ADOPTED this 26th day of April, 2023 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

Steven Hernandez, Mayor
City of
Coachella
ATTEST:
_________________________________
Delia Granados, Deputy City Clerk
City of Coachella
I hereby certify that the foregoing is a true and correct copy of a resolution, being Resolution No. 2023-22, duly passed and adopted at a meeting of the City Council of the City of Coachella, California, held on April 26, 2023.
___________________________________
Delia Granados, Deputy City Clerk
City of Coachella
APPROVED AS TO FORM:
___________________________________
Carlos L. Campos, City Attorney
City of Coachella

Page 227 ends

Item 27.

ORDINANCE NO. 1202

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COACHELLA ACTING AS

THE LEGISLATIVE BODY OF CITY OF COACHELLA COMMUNITY FACILITIES DISTRICT NO. 2005-1 (LAW ENFORCEMENT, FIRE AND PARAMEDIC SERVICES)

AUTHORIZING THE LEVY OF A SPECIAL TAX WITHIN ANNEXATION AREA NO. 32 ANNEXED TO SAID DISTRICT
WHEREAS, on March 22, 2023, the City Council (the “Council”) of the City of Coachella, California (the “City”), adopted Resolution No. 2023-17 stating its intention to annex certain properties, consisting of Placita Dolores Huerta– Phase 1 Parcel Map No. 37833 (“Annexation Area No. 32”), into City of Coachella Community Facilities District No. 2005-1 (Law Enforcement, Fire and Paramedic Services) (the “District”) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended, (the “Act”); and WHEREAS, notice was published as required by law relative to the intention of the Council to annex Annexation Area No. 32 into the District; and
WHEREAS, on April 26, 2023 this Council held a noticed public hearing as required by law relative to the determination to proceed with the annexation of Annexation Area No. 32 into the District and the rate and method of apportionment and manner of collection of the special tax to be levied within Annexation Area No. 32 to finance certain public services; and WHEREAS, at said hearing all persons desiring to be heard on all matters pertaining to the annexation of Annexation Area No. 32 were heard and a full and fair hearing was held; and WHEREAS, the Council subsequent to said hearing adopted Resolution No. 2023-20 determining the validity of prior proceedings relative to the annexation of Annexation Area No. 32, annexed Annexation Area Nos. 32, into the District and authorized the levy of a special tax within Annexation Area No. 32; and
WHEREAS, the Council subsequent to said hearing adopted Resolution No. 2023-21 which called an election within Annexation Area No. 32, for April 26, 2023 on the proposition of levying a special tax; and
WHEREAS, on April 26, 2023 an election was held within Annexation Area No. 32, in which the eligible electors approved by more than two-thirds vote the proposition of levying a special tax;

NOW, THEREFORE, BE IT ORDAINED, BY THE CITY COUNCIL OF THE CITY OF COACHELLA AS FOLLOWS:

Section 1. A special tax is levied within the boundaries of Annexation Area No. 32 Exhibit “B”, pursuant to the formula set forth in Exhibit “A” attached hereto and incorporated by reference in an amount necessary to finance a portion of the cost of providing law enforcement, fire and paramedic services that are in addition to those provided in the territory within Annexation Area No. 32 prior to the annexation of Annexation Area Nos. 32, respectively, into the District.

Page 228 ends

Item 27.

Section 2. This legislative body is hereby further authorized each year, by resolution adopted as provided in section 53340 of the Act, to determine the specific special tax rate and amount to be levied for the next fiscal year, except that the special tax rate to be levied shall not exceed the maximum rate set forth in Exhibit “A.”
Section 3. All of the collections of the special tax shall be used as provided for in the Act and Resolution No. 2023-20 of the Council.

Section 4. The above authorized special tax shall be collected in the same manner as ordinary ad valorem taxes are collected and shall be subject to the same penalties and the same procedure and sale in cases of delinquency and provided for ad valorem taxes.

Section 5. The Mayor shall sign this ordinance and the City Clerk shall attest to such signature. The City Clerk is directed to cause the title and summary or text of the this ordinance, together with the vote thereon, to be published within fifteen (15) days after its passage at least once in a newspaper of general circulation published and circulated within the territorial jurisdiction of the City, and to post at the main office of the City a certified copy of the full text of the adopted ordinance along with the names of the Council Members voting for and against the ordinance.

Section 6. This ordinance relating to the levy of the special tax takes effect and shall be in force from and after 30 days from the date of final passage. A copy of this ordinance shall be transmitted to the Clerk of the Board of Supervisors of Riverside County, the Assessor and the Treasurer-Tax Collector of Riverside County.

PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Coachella on this 26th day of April 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
_____________________________
Steven Hernandez, Mayor
ATTEST:
_____________________________
Delia Granados, Deputy City Clerk

Page 229 ends

Item 27.

APPROVED AS TO FORM:
______________________________
Carlos Campos, City Attorney

STATE OF CALIFORNIA )

COUNTY OF RIVERSIDE ) SS

CITY OF COACHELLA )
I, Andrea Carranza, Deputy City Clerk of the City of Coachella do hereby certify that the foregoing is a true and correct copy of an ordinance, being Ordinance No. 1202 duly passed and adopted at regular meeting of the City Council of the City of Coachella, California held on the __ th
day of
___ 2023.

By: _________________________
Andrea Carranza, Deputy City Clerk

Page 230 ends

Item 27.

EXHIBIT A

RATE AND METHOD OF APPORTIONMENT

Page 231 ends

Item 27.

NOTICE OF ADOPTION OF ORDINANCE NO. 1202
NOTICE IS HEREBY GIVEN that on April 26, 2023, at the Council Chambers of the City of Coachella, 1515 Sixth Street, Coachella, California 92236, the City Council of the City of Coachella, in its capacity as the legislative body of the City of Coachella Community Facilities District No. 2005-1 (Law Enforcement, Fire and Paramedic Services), held a public hearing and adopted Ordinance No. 1202. A summary of Ordinance No. 1202 follows and is marked as Exhibit “A”. At said time and place the testimony of all interested persons or taxpayers for or against said ordinance was heard.

Ordinance No. 1202 was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

By: Delia Granados, Deputy City Clerk
City of Coachella

Dated: May 7, 2023

Page 232 ends

Item 27.

EXHIBIT “A”

BEFORE THE CITY COUNCIL OF THE CITY OF COACHELLA IN ITS

CAPACITY AS THE LEGISLATIVE BODY OF THE CITY OF COACHELLA COMMUNITY FACILITIES DISTRICT NO. 2005-1 (LAW ENFORCEMENT, FIRE

AND PARAMEDIC SERVICES)
IN THE MATTER OF Authorizing
the Levy of a Special Tax Within
Annexation Area No. 32 Annexed
to City of Coachella Community
Facilities District No. 2005-1 (Law
Enforcement, Fire and Paramedic
Services)
) ORDINANCE NO. 1202 SUMMARY
)
)
)
)
)
)
The ordinance authorizes the levy of an annual special tax within Annexation Area No. 32 annexed to City of Coachella Community Facilities District No. 2005-1 (Law Enforcement, Fire and Paramedic Services) (the “District”), collected in the same manner as ordinary ad valorem taxes, in an amount necessary to finance a portion of the cost of providing law enforcement, fire and paramedic services that are in addition to those provided in the territory within Annexation Area Nos. 32, prior to the annexation of Annexation Area Nos. 32, respectively, to the District, which is necessary to meet increased demands placed upon the City as a result of development or rehabilitation occurring within Annexation Area No. 32.

By: Delia Granados, Deputy City Clerk
City of Coachella
Dated: June 1, 2022

Page 233 ends

Item 27.
1 RATE AND METHOD OF APPORTIONMENT FOR
CITY OF COACHELLA COMMUNITY FACILITIES DISTRICT NO. 2005-1 (LAW ENFORCEMENT, FIRE AND PARAMEDIC SERVICES)
A Special Tax as hereinafter defined shall be levied on all Assessor’s Parcels in Community Facilities District No. 2005-1 of the City of Coachella (the “CFD”) and collected each Fiscal Year commencing in Fiscal Year 2006-07, in an amount determined by the City Council of the City of Coachella, through the application of the Rate Method of Apportionment as described below. All of the real property in the CFD, unless exempted by law or by the provisions hereof, shall be taxed for the purposes, to the extent and in the manner herein provided.

A. DEFINITIONS
The terms hereinafter set forth have the following meanings:
“Act” means the Mello-Roos Community Facilities Act of 1982, as amended, being Chapter 2.5, Division 2 of Title 5 of the Government Code of the State of California. “Assessor’s Parcel” means a lot or parcel shown in an Assessor’s Parcel Map with an assigned Assessor’s parcel number.
“Assessor’s Parcel Map” means an official map of the County Assessor of the County designating parcels by Assessor’s parcel number.
“CFD Administration” means an official of the City, or designee thereof, responsible for providing for the levy and collection of the Special Taxes. “CDF” means City of Coachella Community Facilities District No. 2005-1 (Law Enforcement, Fire and Paramedic Services).
“City” means the City of Coachella.
“City Council” means the City Council of the City.
“Commercial or Industrial Property” means for each Fiscal Year, property for which a building permit for new construction of a commercial or industrial use building has been issued. “County” means the County of Riverside.
“Developed Multi-Family Residential Property” means for each Fiscal Year, all Taxable Property for which a building permit for new construction of a multi-family dwelling with four or more units was issued prior to June 30 of the prior Fiscal Year, exclusive of property for which the property owner pays Transient Occupancy Taxes or the property owner has entered into an agreement with the City pursuant to which such property owner pays Transient Occupancy Taxes.

Page 234 ends

Item 27.
2 “Developed Property” means for each Fiscal Year, all Developed Multi-Family Residential Property and Developed Single-Family Residential Property. “Developed Single-Family Residential Property” means for each Fiscal Year, all Taxable Property for which a building permit new construction of a single-family dwelling unit was issued prior to June 30 of the prior Fiscal Year.
“Fiscal Year” means the period starting July 1 and ending on the following June 30. “Resolution of Formation” means the resolution adopted by the City as authorized by Section 53325.1 of the California Government Code.
“Special Tax” means the special tax to be levied in each Fiscal Year on each Assessor’s Parcel Taxable Property.
“State” means the State of California.
“Taxable Property” means all the Assessor’s Parcels within the boundaries of the CFD which are not exempt from the Special Tax pursuant to law or Section E below. “Transient Occupancy Taxes” means those transient occupancy taxes payable to the City pursuant to Ordinance.
“Undeveloped Property” means, for each Fiscal Year, all Assessor’s Parcels not classified as Developed Property or Commercial or Industrial Property.

B. ASSIGNMENT TO LAND USE CLASSES
Each Fiscal Year, all Taxable Property within the CFD classified as Developed Single-Family Residential Property or Developed Multi-Family Residential Property shall be subject to Special Taxes in accordance with the rate and method of apportionment determined pursuant to Sections C and D below.

C. MAXIMUM SPECIAL TAX

1. Developed Single-Family Residential Property
a. Maximum Special Tax
The Maximum Special Tax for each Assessor’s Parcel classified as Developed SingleFamily Residential Property shall be $846.76 for Police Services and $511.34 for Fire/Paramedic Services.
b. Increase in the Maximum Special Tax
On each July 1, commencing on July 1, 2015, the Maximum Special Tax shall be increased by an amount equal to the percentage increase in the U.S. Department of Labor Statistics, Consumer Price Index, for Los Angeles-Riverside-Orange County, California, for the 12

Page 235 ends

Item 27.
3 month period ending the preceding December 31, of the amount in effect for the previous Fiscal Year.

2. Developed Multi-Family Residential Property
a. Maximum Special Tax
The Maximum Special Tax for each Assessor’s Parcel classified as Developed MultiFamily Residential Property shall be $846.76 for Police Services and $511.34 for Fire/Paramedic Services multiplied by the number of separate dwelling units applicable to such Assessor’s Parcel.
b. Increase in the Maximum Special Tax
On each July 1, commencing on July 1, 2015, the Maximum Special Tax shall be increased by an amount equal to the percentage increase in the U.S. Department of Labor Statistics, Consumer Price Index, for Los Angeles-Riverside-Orange County, California, for the 12 month period ending the preceding December 31, of the amount in effect for the previous Fiscal Year.

D. METHOD OF APPORTIONMENT OF THE SPECIAL TAX
Commencing with Fiscal Year 2005-06 and for each following Fiscal Year, the City Council shall levy the Special Tax at the Maximum Special Tax on all Developed Single-Family Residential Property and Developed Multi-Family Residential Property.

E. EXEMPTIONS: EXCLUSIONS
No Special Tax shall be levied on Undeveloped Property, Commercial or Industrial Property or for Developed Property developed as part of a development with less than 4 units. In the event that a Developed Multi-Family Residential Property that has been excluded from a levy of the Special Tax by reason of the payment by the property owner of Transient Occupancy Tax, and should that payment be terminated, such Assessor Parcel shall not longer be excluded from Developed MultiFamily Residential Property and will be subject to the Special Tax.

F. APPEALS AND INTERPRETATIONS
Any taxpayer may file a written appeal of the Special Tax on his/her property with the CFD Administrator, provided that the appellant is current in his/her payments of Special Taxes. During the pendency of an appeal, all Special Taxes previously levied must be paid on or before the payment date established when the levy was made. The appeal must specify the reasons why the appellant claims the calculation of the Special Tax is in error. The CFD Administrator shall review the appeal, meet with the appellant if the CFD Administrator deems necessary, and advise the appellant of its determination. If the CFD Administrator agrees with the appellant, the CFD Administrator shall eliminate or reduce the Special Tax on the appellant’s property and/or provide a refund to the appellant. If the CFD Administrator disagrees with the appellant and the appellant is dissatisfied with the determination, the appellant then has 30 days in which to appeal to the Board by filing a written notice of appeal with the Board Secretary, provided that the appellant is

Page 236 ends

Item 27.
4 current in his/her payments of Special Taxes. The second appeal must specify the reasons for its disagreement with the CFD Administrator’s determination.

G. MANNER OF COLLECTION
The Special Tax will be collected in the same manner and at the same time as ordinary ad valorem property taxes; provided, however, that the CFD may directly bill the Special Tax, may collect Special Taxes at different time or in a different manner if necessary to meets its financial obligations, and may covenant to foreclose and may actually foreclose on delinquent Assessor’s Parcels as permitted by the Act.

H. PREPAYMENT OF THE SPECIAL TAX
The Special Tax may not be prepaid.

I. TERM OF THE SPECIAL TAX
The Annual Maximum Special Tax shall be levied in perpetuity or unit Law Enforcement, Fire and Paramedic Services are no longer being provided by the City within the CFD, whichever is earlier.

Page 237 ends

Item 27.
0'
120'
SCALE 1"=60'
60' 180' 240'
129,528 SF
PARCEL 1

2.974 AC.

ANNEXATION MAP NO. __
PARCEL MAP NO. 37833
COMMUNITY FACILITIES DISTRICT NO. 2005-1
(LAW ENFORCEMENT, FIRE AND PARAMEDIC SERVICES)
{CITY OF COACHELLA

COUNTY OF RIVERSIDE
STATE OF CALIFORNIA}
SHEET 1 OF 1 SHEET
AVENUE 49
AVENUE 52
AVENUE 51
AVENUE 50

VAN BUREN STREET
BAGDAD ST. MECCA
DOUMA ST.
(STATE HWY. 111) GRAPEFRUIT BLVD.
(STATE HWY. 86)
N.T.S.
%%UVICINITY MAP
SITE
T O R
N H
STREET

COACHELLA
__________________________
__________________________
J.N. 2495
R.S. 28/18

BAGDAD AVENUE
(PUBLIC STREET)
APN 768-210-042
APN 768-210-040
PARCEL 4
P.M.B. 188/17-18
PARCEL 3
P.M.B. 188/17-18
PARCEL 2
P.M.B. 188/17-18
PARCEL 1
P.M.B. 188/17-18
PARCEL 1
P.M.B. 57/25-26
PARCEL 2
P.M.B. 57/25-26
PARCEL 2
PM 37833
P.M.B. 250/52-54
PARCEL 3
PM 26
P.M.B.
26/30-31

Page 238 ends

Item 27.

Coachella City CouncilMarch 22, 2023

Coachella City Council
March 22, 2023