Agenda packet — Coachella City Council, May 24, 2023 (part 1 of 4)

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org
AGENDA

OF A REGULAR MEETING
OF THE

CITY OF COACHELLA

CITY COUNCIL CLOSED SESSION AND REGULAR MEETING

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, AND SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY May 24, 2023
5:00PM – CLOSED SESSION
6:00 PM – REGULAR MEETING
In-Person Meeting
Location:

Coachella City Hall
Council Chamber
1515 Sixth Street
Coachella, CA
If you would like to attend the meeting via Zoom, here is the link:
https://us02web.zoom.us/j/88457271898?pwd=REdzU1NoQmpVSFhWTDVaZ0VCekYxdz09 Or One tap mobile : 16699006833,,88457271898#,,,,*606140# Or Telephone:

US: +1 669 900 6833
Webinar ID: 884 5727 1898
Passcode: 606140
Spanish: El idioma español está disponible en Zoom seleccionado la opción en la parte de abajo de la pantalla
 Public comments may be received either in person, via email, telephonically, or via Zoom with a limit of 250 words, or three minutes:
o In Real Time:

If participating in real time via Zoom or phone, during the Public Comment Period, use the “raise hand” function on your computer, or when using a phone, participants can raise their hand by pressing *9 on the keypad.
o In Writing:

Written comments may be submitted to the City Council electronically via email to [email protected]. Transmittal prior to the start of the meeting is required. All written comments received will be forwarded to the City Council and entered into the record. o If you wish, you may leave a message at (760) 262-6240 before 5:30 p.m. on the day of the meeting.  The live stream of the meeting may be viewed online by accessing the city's website at www.coachella.org, and clicking on the "Watch Council Meetings" tab located on the home page, and then clicking on the "live" button.

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Agenda City Council Closed Session and Regular Meeting May 24, 2023

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CALL TO ORDER: - 5:00 P.M.

ROLL CALL:

APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” PUBLIC COMMENTS (CLOSED SESSION ITEMS):

ADJOURN TO CLOSED SESSION:

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957(b)(1)
Title: City Manager

2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957(b)(1)
Title: City Attorney

3. CONFERENCE WITH LABOR NEGOTIATOR PURSUANT TO GOVERNMENT CODE SECTION 54957.6:

City Labor Negotiator: City Manager Gabriel Martin; Interim Finance Director William Pattison Unrepresented Employees: City of Coachella Management Employee Compensation Plan

4. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6:

City Labor Negotiator: City Manager Gabriel Martin; Interim Finance Director William Pattison Employee Organization: Teamsters Local 1932 Representing Mid-Management Employee RECONVENE REGULAR MEETING: - 6:00 P.M.

PLEDGE OF ALLEGIANCE:

CLOSED SESSION ANNOUNCEMENTS:

PROCLAMATIONS/PRESENTATIONS:

5. Proclamation Recognizing Miguel Navarrete for his Service on the Planning Commission

6. Proclamation Recognizing Miguel Leal for his Service on the Planning Commission

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Agenda City Council Closed Session and Regular Meeting May 24, 2023

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7. Proclamation Recognizing May 17, 2023 to be International Day Against Homophobia, Transphobia, Biphobia & Dragphobia
CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)

8. Meeting Minutes of May 10, 2023, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, and Successor Agency to the Coachella Redevelopment Agency

9. Voucher Listing- EFT's/Utility Billing Refunds/FY 2022-23 Expenditures as of May 24, 2023, $2,217,458.50

10. Establish the Appropriations Limits for Fiscal Year 2023-24:
a) Resolution No. 2023-33 Establishing the Appropriations Limit for the City of Coachella for Fiscal Year 2023-24;
b) Resolution No. SD-2023-02 Establishing the Appropriations Limit for the Coachella Sanitary District for Fiscal Year 2023-24;
c) Resolution No. FD-2023-02 Establishing the Appropriations Limit for the Coachella Fire Protection District for Fiscal Year 2023-24

11. Resolution No. 2023-28, Approving Mid-Year Budget Adjustments for Fiscal Year 2022-23

12. Professional Service Agreement with IDS Group to provide Professional Architectural and Engineering Services for the Library Annex Project, City Project F-33.

13. Authorize the City Manager to Execute a Professional Services Agreement with Kounkuey Design Initiatives in the Amount of $48,823.00 for the Preparation of the Displacement Avoidance Plan for the Transformative Climate Communities Round 5 Implementation Grant Program

14. Resolution No. 2023-37 Summarily Vacating all Right of Way Interest of Said City for Street Easements Located on Assessor Parcel Number 778-081-003

15. Development Services Department Quarterly Report

16. Tripoli – Subordination Agreement

17. Initiation of Proactive Historic Preservation Program for the City of Coachella WRITTEN COMMUNICATIONS:

NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):

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Agenda City Council Closed Session and Regular Meeting May 24, 2023

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18. Resolution No. 2023-29 Approving Ratification of a Four Year Memorandum of Understanding Agreement between the City of Coachella and Teamsters Local 1932, representing the Sanitary and Miscellaneous Employees Bargaining Unit

19. Annual Budget and Organizational Structure for Fiscal Year 2023- 24 a) Resolution No. FD-2023-01 Adopting an Annual Budget for the Coachella Fire Protection District for Fiscal Year 2023-24; and
b) Resolution No. SD-2023-24 Adopting an Annual Budget and Organizational Structure for the Coachella Sanitary District for Fiscal Year 2023-24; and
c) Resolution No. 2023-32 Adopting an Annual Budget and Organizational Structure for the City of Coachella for Fiscal Year 2023-24;
d) Resolution No. 2023-WA-2023-01 Adopting an Annual Budget and Organizational Structure for the Coachella Water Authority for Fiscal Year 2023-24

20. Establishment of an Equity and Social Justice Ad Hoc Subcommittee.

21. Introduce Ordinance No. 1201, first reading, revising Municipal Code Title 15 for the purpose of adopting the 2022 California State Building Codes

22. Authorizing the City Manager to (1) enter into an Affordable Housing Loan Agreement with Tripoli CIC, LP, for the 108-Unit Mixed-Use Development Project Located at the Northeast Corner of Cesar Chavez Street and Bagdad Avenue (APN # 778-081-003 and 778-081-001) in a Not-to-Exceed Amount of $13,569,000; and (2) enter into an Agreement to Prepay Special Tax Obligations for CFD 2005-1 PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):

23. Community Facilities District (CFD No. 2005-01) Annexation 35 – (Tripoli Apartments):
a) Resolution No. 2023-34 Determining the Validity of Prior Proceedings relating to Annexation of Property (Annexation No. 35) in the City of Coachella CFD No. 2005-01 (Law Enforcement, Fire and Paramedic Services).
b) Resolution No. 2023-35 on Behalf of CFD No. 2005-01 Calling a Special Election within Annexation Area No. 35 (Tripoli Apartments).
c) Resolution No. 2023-36 Canvassing the Results of the Election held within CFD No. 2005-01 (Area No. 35)
d) Ordinance No. 1203 on Behalf of CFD No. 2005-01 Authorizing the Levy of a Special Tax within Annexation Area No. 35 Annexed to Said District (1st Reading)

24. Tripoli Mixed-Use Project (Third Proposed Revisions) Third proposed amendment to Conditional Use Permit (CUP) 351 and Architectural Review (AR) 22-04 for the PUD (Planned Unit Development) Overlay Zone guidelines, design revisions and modifications to

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Agenda City Council Closed Session and Regular Meeting May 24, 2023

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conditions of approval for a mixed-use development consisting of 108 apartment units and four retail units on 2.8 acres of vacant C-G (General Commercial) zoned property at the northeast corner of Cesar Chavez Street and Bagdad Avenue (APN# 778-081-003 and -001) Applicant: Chelsea Investment Corporation PUBLIC COMMENTS (NON-AGENDA ITEMS):

The public may address the City Council/Board/Corporation/ Authority on any item of interest to the public that is not on the agenda but is in the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.

REPORTS AND REQUESTS:

Council Comments/Report of Miscellaneous Committees.

City Manager’s Comments.

ADJOURNMENT:

Complete Agenda Packets are available for public inspection at the City Clerk’s Office at 53-462 Enterprise Way, Coachella, California, and on the City’s website www.coachella.org.

THIS MEETING IS ACCESSIBLE TO PERSONS WITH DISABILITIES

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WHEREAS, Miguel Navarrete, a lifelong resident of Eastern Coachella Valley started his public service at the very young age of 18; and
WHEREAS, Miguel, through public service work found his passion for planning, economic development, and collaborating to provide the best services for our community; and WHEREAS, Miguel enjoys his career working as a long-term substitute teacher at Coachella Valley High School and is a dedicated football and baseball coach for the students in the after-school programs; and
WHEREAS, throughout Miguel’s four-year tenure on the Planning Commission, each decision he made was in the best interest of our community. He personally witnessed the remarkable journey of the 6th Street Apartments, from early conceptualization, through the architectural rendering process, and finally materializing into beloved homes for our valued community; and
WHEREAS, Miguel is eagerly looking forward to the future development and growth of Pueblo Viejo, anticipating with great excitement the ongoing progress and expansion of our thriving community; and
NOW THEREFORE, I, Steven A. Hernandez, Mayor of the City of Coachella, by the power vested in me, do hereby recognize
Miguel Navarrete
and urge all citizens of the City of Coachella to thank him for his service to our community.

IN WITNESS HEREOF, I have hereunto set my
hand and caused the official seal of the City of
Coachella, California to be affixed this 24th day of
May 2023.
______________________________________
Steven A. Hernandez, Mayor
City of Coachella, California

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Item 5.

WHEREAS, Miguel Leal attended B. Architecture Woodbury University San Diego CA, where he earned his bachelor’s degree in architecture and currently serves as a Project Manager for South West Concepts Inc. (SWC); and WHEREAS, Miguel returned to the Coachella Valley after college to reside with family and serve the community participating & volunteering in different activities, such as church events, community clean ups and park and site improvements; and WHEREAS, Miguel served as a Planning Commissioner for the past 4 years; and WHEREAS, Miguel helped establish goals and policies for directing and managing future growth and development ensuring that architectural and aesthetic elements are incorporated into projects for consistency with the City of Coachella General Plan; and WHEREAS, Miguel also focused on connecting people to their community and establishing a sense of place; and
WHEREAS, Miguel is currently studying to obtain a (LEED) certification program (Leadership in Energy and Environmental Design) and planning in the future to serve the City of Coachella again on the Planning Commission Board; and NOW THEREFORE, I, Steven A. Hernandez, Mayor of the City of Coachella, by the power vested in me, do hereby recognize
Miguel Leal
and urge all citizens of the City of Coachella to thank him for his service to our community.

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Item 6.

WHEREAS, International Day Against Homophobia, Transphobia & Biphobia aims to coordinate international events that raise awareness of LGBT rights violations and stimulate interest in LGBT rights work worldwide; and
WHEREAS, the day also serves as a way to shed light on the issues and discriminations surrounding the Lesbian, Gay, Bisexual, Transgender & Queer Communities; and WHEREAS, IDAHOT was established on May 17th, 2004 by Activist Louis-Georges Tin to commemorate the day the World Health Organization removed homosexuality from the International Classification of Diseases list; and
WHEREAS, in recent times, the number of Anti-LGBTQ Bills have been popping up throughout the United States from Don't Say Gay in Florida, Denying Gender Affirming Care for Trans Individuals as well as discrimination against Drag Performers; and WHEREAS, the city of Coachella is a place that recognizes its Lesbian, Gay, Bisexual, Transgender, Queer, Questioning & Intersex residents and shall always be a sanctuary city for the LGBTQIA Community; and
NOW THEREFORE, I, Steven A. Hernandez, Mayor of the City of Coachella, by the power vested in me, do hereby recognize May 17 to be
International Day Against Homophobia,
Transphobia, Biphobia & Dragphobia
and urge all citizens of the City of Coachella to support our LGBTQIA community.

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Item 7.

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org

DRAFT MINUTES

OF A REGULAR MEETING
OF THE

CITY OF COACHELLA

CITY COUNCIL CLOSED SESSION AND REGULAR MEETING

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, AND SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY May 10, 2023
5:00 PM – CLOSED SESSION
6:00 PM – REGULAR MEETING
In-Person Meeting
Location:

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Item 8.

Minutes City Council Closed Session and Regular Meeting May 10, 2023

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CALL TO ORDER: - 5:00 P.M.

The Regular Meeting of the City Council of the City of Coachella was called to order at 5:00 p.m. by Mayor Hernandez.

ROLL CALL:

Present: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen, Mayor Pro Tem Galarza (arrived at 5:01 pm), and Mayor Hernandez
City Treasurer Aviles, attended the Regular Meeting via Zoom City Clerk Zepeda absent for Closed Session and attended the Regular Meeting via Zoom APPROVAL OF AGENDA:

Motion: To approve the Agenda as presented
Made by: Councilmember Figueroa
Seconded by: Councilmember Delgado
Approved: 4-0, unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen, Mayor Pro Tem, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None
PUBLIC COMMENTS (CLOSED SESSION ITEMS):

None
ADJOURN TO CLOSED SESSION:

1. Public Employee Performance Evaluation Pursuant to Government Code Section 54947 Title: City Manager

2. Public Employee Performance Evaluation Pursuant to Government Code Section 54947 Title: City Attorney

3. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6:

City Labor Negotiator: City Manager Gabriel Martin; Interim Finance Director William Pattison Employee Organization: Teamsters Local 1932 Representing Miscellaneous/Sanitary Employees

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Minutes City Council Closed Session and Regular Meeting May 10, 2023

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4. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6:

PLEDGE OF ALLEGIANCE:

The City Manager led the pledge of allegiance.

CLOSED SESSION ANNOUNCEMENTS:

Council met in Closed Session, and direction was given, but no reportable action was taken.

PROCLAMATIONS/PRESENTATIONS:

5. Proclamation Presented to Deputy Nevins

6. Fibromyalgia Awareness Month

7. Lupus Awareness Month

8. Presentation on the 2023-2024 Annual Operating Budget WRITTEN COMMUNICATIONS:

None.

CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)

9. Meeting Minutes of April 26, 2023, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, and Successor Agency to the Coachella Redevelopment Agency

10. Award maintenance agreement to Vintage Landscape for Landscape Maintenance Services for Bagdouma Park Project No. 031623.

11. Award maintenance services agreement to Vintage Landscape for Landscape Maintenance Services for City Medians and Downtown 6th Street Project No. 031623B.

12. Award construction agreement to Desert Concepts Construction Inc. for the Tierra Del Sol Decorative Lighting Improvements Project LL-03-021323.

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Minutes City Council Closed Session and Regular Meeting May 10, 2023

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13. Adopt resolution setting a June 14, 2023 public hearing date for Municipal Solid Waste Rates for fiscal year 2023/2024.

14. Professional Service Agreement with Michael Baker International to develop a Parcel Map for Avenue 50 Extension Condemnation Parcels, City Project ST-98.

15. Adopt Resolution No. 2023-26, A Resolution of the City Council of the City of Coachella to adopt a list of Projects for Fiscal Year 2023-24, Funded by SB 1: Road Repair and Accountability Act.

16. Community Facilities District (CFD No. 2005-01) Annexation 32 – (Placita Dolores Huerta– Phase 1 Parcel Map No. 37833 - Ordinance No. 1202 on Behalf of CFD No. 2005-01 Authorizing the Levy of a Special Tax within Annexation Area No. 32 Annexed to Said District (2nd Reading)

17. Authorize Transfer of Funds in the Amount Of $124,626.00 from Measure A to Project S-24, Avenue 48 And Harrison Street Sewer Improvements.

18. Approve a contribution to Coachella Valley Association of Governments’ CV Housing First program in the amount of $100,000 for current Fiscal Year 2022-23 and MOU

19. Voucher Listing- EFT's/Utility Billing Refunds/FY 2022-23 Expenditures as of May 10, 2023, $3,466,894.56.

20. Authorize the City Manager to Execute a Letter of Agreement with CannaBiz Consulting Group for Cannabis Social Equity Consulting Services in a Not-to-Exceed Amount of $50,000 Motion: To approve all Consent Calendar Items except 11, 12, 18 and 20 Made by: Mayor Pro Tem Galarza
Seconded by: Mayor Hernandez
Approved: 5-0, unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen, Mayor Pro Tem Galarza, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None
Motion: To approve Consent Calendar Items 11 and 12
Made by: Mayor Pro Tem Galarza
Seconded by: Councilmember Virgen
Approved: 4-0, roll call vote (Mayor Hernandez stepped away at 6:56 p.m., returned after vote. Therefore did not vote on this item):

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen, and Mayor Pro Tem Galarza
NOES: None

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Item 8.

Minutes City Council Closed Session and Regular Meeting May 10, 2023

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ABSTAIN: None
ABSENT: Mayor Hernandez
Motion: To approve Consent Calendar Item 18
Made by: Mayor Hernandez
Seconded by: Mayor Pro Tem Galarza
Approved: 5-0, unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen, Mayor Pro Tem Galarza, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None
Motion: To approve Consent Calendar Item 20
Made by: Mayor Pro Tem Galarza
Seconded by: Councilmember Figueroa
Approved: 5-0, unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen, Mayor Pro Tem Galarza, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):

21. Approve cooperative agreement for El Grito Event between the City of Coachella, Telemundo and Mexican Consulate in San Bernardino and approve operation of a beer garden at Rancho Las Flore Park for the 2023 El Grito Event
Motion: To approve staff recommendation
Made by: Mayor Pro Tem Galarza
Seconded by: Councilmember Virgen
Approved: 5-0, unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen, Mayor Pro Tem Galarza, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None

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Item 8.

Minutes City Council Closed Session and Regular Meeting May 10, 2023

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Mayor Hernandez stepped away from the Daise at 7:16 p.m. after Item 21 vote and returned after Item 23 vote at 7:55 p.m.

22. Professional Service Agreement with California Waters Development, Inc. to provide Design/Build Construction Services in an amount not to exceed $46,000 for the design phase and authorize appropriation of $46,000 from General Fund for the Veteran’s Park Splash Pad Project, City Project P-26.

Motion: To approve staff recommendation
Made by: Mayor Pro Tem Galarza
Seconded by: Councilmember Figueroa
Approved: 4-0, unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen, and Mayor Pro Tem Galarza
NOES: None
ABSTAIN: None
ABSENT: Mayor Hernandez

23. Recommend approval of Memorandum of Understanding for Library Operations at the Coachella Library between the City of Coachella and County of Riverside
Motion: To approve staff recommendation with the caveat that all short-term rentals of existing and future library space uses by an outside organization are approved by the City Manager. Any long term rentals need Council approval.

Made by: Mayor Pro Tem Galarza
Seconded by: Councilmember Figueroa
Approved: 4-0, unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen, and Mayor Pro Tem Galarza
NOES: None
ABSTAIN: None
ABSENT: Mayor Hernandez

24. City of Coachella Annual Progress Report (APR) to the California Dept. of Housing Community Development
Motion: To approve staff recommendation
Made by: Councilmember Figueroa
Seconded by: Mayor Pro Tem Galarza
Approved: 5-0, unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen, Mayor Pro Tem Galarza, and Mayor Hernandez
NOES: None

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Item 8.

Minutes City Council Closed Session and Regular Meeting May 10, 2023

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ABSTAIN: None
ABSENT: None

25. Pueblo Viejo Downtown Parking Survey Update
Motion: To approve staff recommendation
Made by: Mayor Pro Tem Galarza
Seconded by: Councilmember Virgen
Approved: 4-0, unanimous roll call vote (Mayor Hernandez abstained from item and stepped away at 8:05 p.m. because he owns property in down town, returned at 8:20 p.m. for council comments):

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen, and Mayor Pro Tem Galarza
NOES: None
ABSTAIN: Mayor Hernandez
ABSENT: None
PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):

None.

PUBLIC COMMENTS (NON-AGENDA ITEMS):

None.

REPORTS AND REQUESTS:

Council Comments/Report of Miscellaneous Committees.

City Manager’s Comments.

ADJOURNMENT:

There being no further business to come before the City Council and the Agencies, Mayor Hernandez adjourned the meeting at 8:35 p.m.

Respectfully submitted,
______________________
Angela M. Zepeda
City Clerk

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STAFF REPORT
5/24/2023
TO: Honorable Mayor and City Council Members
FROM: William B. Pattison, Finance Director
SUBJECT: Establish the Appropriations Limits for Fiscal Year 2023-24 SPECIFICS: a) Adopt Resolution No. 2023-33, establishing the appropriations limit for the City of Coachella for fiscal year 2023-24;
b) Adopt Resolution No. SD-2023-02, establishing the appropriations limit for the Coachella Sanitary District for fiscal year 2023-24; c) Adopt Resolution No. FD-2023-02, establishing the appropriations limit for the Coachella Fire Protection District for fiscal year 2023-24 STAFF RECOMMENDATION:
a) Adopt Resolution No. 2023-33, establishing the appropriations limit for the City of Coachella for fiscal year 2023-24;
b) Adopt Resolution No. SD-2023-02, establishing the appropriations limit for the Coachella Sanitary District for fiscal year 2023-24;
c) Adopt Resolution No. FD-2023-02; establishing the appropriations limit for the Coachella Fire Protection District for fiscal year 2023-24.

BACKGROUND:

In conjunction with the fiscal year budget, each year the City of Coachella, Coachella Sanitary District and Coachella Fire Protection District are required to establish their appropriations limit by resolution. For fiscal year 2022-23 the appropriations limits were as follows:

City of Coachella - $50,700,678 (increase of $3,755,606) Coachella Sanitary District – $8,282,361 (increase of $613,508) Coachella Fire Protection District – $4,476,778 (increase of $313,613) The formula used to adjust the limit for fiscal year 2023-24 is the change in the California Per Capita Personal Income (4.44%) multiplied by the Riverside County population growth factor (1.26%) as published by the California Department of Finance. For the 2023-24 fiscal year the calculation results in an increase factor of 1.0576. Multiplying the 2022-23 appropriation limits by the increase factor increases the appropriations limit for the 2023-24 fiscal year to the following:

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City of Coachella - $53,621,037 (increase of $2,920,359) Coachella Sanitary District – $8,759,425 (increase of $477,064) Coachella Fire Protection District – $4,734,641 (increase of $257,862) FISCAL IMPACT:

There is no fiscal impact at this time.

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Item 10.

RESOLUTION NO. SD-2023-0X

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COACHELLA SANITARY

DISTRICT, ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24 FOR THE COACHELLA SANITARY DISTRICT IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE CALIFORNIA

GOVERNMENT CODE
WHEREAS, Article XIIIB of the Constitution of the State of California as proposed by the Initiative Measure approved by the people at the special statewide election held November 6, 1979, provides that the total annual appropriations subject to limitation of each local government shall not exceed the appropriations limit of such entity for the prior year adjusted for changes in the cost of living and population except as otherwise specifically provided for in said Article; and WHEREAS, the State Legislature added Division 9 (commencing with Section 7900) to Title 1 of the Government Code of the State of California to implement Article XIIIB of the California Constitution; and
WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIIIB at a regularly scheduled meeting or a noticed special meeting and that fifteen days prior to such meeting, documentation used in the determination of the appropriations limit shall be available to the public; and WHEREAS, Section 7902 (a) of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the 2023-24 fiscal year; and WHEREAS, the Board of Directors of the Coachella Sanitary District wishes to establish the appropriations limit for the fiscal year 2023-24 for the Coachella Sanitary District.

NOW, THEREFORE BE IT RESOLVED by the Board of Directors of the Coachella Sanitary District, as follows:

Section 1. That it hereby found and determined that the documentation used in the determination of the appropriations limit for the Coachella Sanitary District for the fiscal year 2023-24 was available to the public from the Finance Department of the City of Coachella at least fifteen days prior to this date.

Section 2. That the appropriations limit for the Coachella Sanitary District for fiscal year 2023-24, as established in accordance with Section 7902 (a) of the California Government Code, is $8,759,425.

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Item 10.

Resolution No. SD-2023-0X

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Section 3. That the Board of Directors of the Coachella Sanitary District has elected to utilize the California Per Capita Income and the Riverside County population growth factor in determining the appropriations limit for fiscal year 2023-24 PASSED, APPROVED and ADOPTED this 24th day of May, 2023. ___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk

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Item 10.

Resolution No. SD-2023-0X

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APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney

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Item 10.

Resolution No. SD-2023-0X

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STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. SD-2023-0X was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 24th day of May, 2023, by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Delia Granados,
Deputy City Clerk

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Item 10.

Tmp73f
RESOLUTION NO. 2023-33

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COACHELLA

CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24 FOR THE CITY OF COACHELLA, CALIFORNIA IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE CALIFORNIA

GOVERNMENT CODE
WHEREAS, Article XIIIB of the Constitution of the State of California as proposed by the Initiative Measure approved by the people at the special statewide election held November 6, 1979, provides that the total annual appropriations subject to limitation of each local government shall not exceed the appropriations limit of such entity for the prior year adjusted for changes in the cost of living and population except as otherwise specifically provided for in said Article; and WHEREAS, the State Legislature added Division 9 (commencing with Section 7900) to Title 1 of the Government Code of the State of California to implement Article XIIIB of the California Constitution; and
WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIIIB at a regularly scheduled meeting or a noticed special meeting and that fifteen days prior to such meeting, documentation used in the determination of the appropriations limit shall be available to the public; and WHEREAS, Section 7902 (a) of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the 2023-24 fiscal year; and WHEREAS, the CITY COUNCIL of the City of Coachella wishes to establish the appropriations limit for the fiscal year 2023-24 for the City of Coachella.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Coachella, California, as follows:

Section 1. That it hereby found and determined that the documentation used in the determination of the appropriations limit for the City of Coachella for the fiscal year 2023-24 was available to the public from the Finance Department of the City of Coachella at least fifteen days prior to this date.

Section 2. That the appropriations limit for the City of Coachella fiscal year 2023-24, as established in accordance with Section 7902 (a) of the California Government Code, is $53,621,037.

Section 3. That the City Council of the City of Coachella has elected to utilize the California Per Capita Income and the Riverside County population growth factor in determining the appropriations limit for fiscal year 2023-24.

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Tmp73f
2 PASSED, APPROVED and ADOPTED this 24
th day of May, 2023.
___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney

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Item 10.

Tmp73f
3 STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2023-33 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 24 th day of May,
2023, by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Delia Granados,
Deputy City Clerk

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Item 10.

Resolution No. FD-2023-02
RESOLUTION NO. FD-2023-02

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COACHELLA FIRE

PROTECTION DISTRICT, ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24 FOR THE COACHELLA FIRE PROTECTION DISTRICT IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE

CALIFORNIA GOVERNMENT CODE
WHEREAS, Article XIIIB of the Constitution of the State of California as proposed by the Initiative Measure approved by the people at the special statewide election held November 6, 1979, provides that the total annual appropriations subject to limitation of each local government shall not exceed the appropriations limit of such entity for the prior year adjusted for changes in the cost of living and population except as otherwise specifically provided for in said Article; and WHEREAS, the State Legislature added Division 9 (commencing with Section 7900) to Title 1 of the Government Code of the State of California to implement Article XIIIB of the California Constitution; and
WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIIIB at a regularly scheduled meeting or a noticed special meeting and that fifteen days prior to such meeting, documentation used in the determination of the appropriations limit shall be available to the public; and WHEREAS, Section 7902 (a) of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the 2023-24 fiscal year; and WHEREAS, the Board of Directors of the Coachella Fire Protection District wishes to establish the appropriations limit for the fiscal year 2023-24 for the Coachella Fire Protection District.

NOW, THEREFORE BE IT RESOLVED by the Board of Directors of the Coachella Fire Protection District, as follows:

Section 1. That it hereby found and determined that the documentation used in the determination of the appropriations limit for the Coachella Fire Protection District for the fiscal year 2023-24 was available to the public from the Finance Department of the City of Coachella at least fifteen days prior to this date.

Section 2. That the appropriations limit for the Coachella Fire Protection District for fiscal year 2023-24, as established in accordance with Section 7902 (a) of the California Government Code, is $4,734,641.

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Resolution No. FD-2023-02

Page 2 ends

Section 3. That the Board of Directors of the Coachella Fire Protection District has elected to utilize the California Per Capita Income and the Riverside County population growth factor in determining the appropriations limit for fiscal year 2023-24.

PASSED, APPROVED and ADOPTED this 24th day of May, 2023. ___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk

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Item 10.

Resolution No. FD-2023-02

Page 3 ends

APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney

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Resolution No. FD-2023-02

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STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. FD-2023-02 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 24th day of May, 2023, by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Delia Granados,
Deputy City Clerk

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Item 10.

STAFF REPORT
5/24/2023
TO: Honorable Mayor and City Council Members
FROM: William B. Pattison, Finance Director
SUBJECT: Resolution No. 2023-28, Approving Mid-Year Budget Adjustments for Fiscal Year 2022-23
STAFF RECOMMENDATION:

Staff recommends that City Council approve the mid-year budget adjustments outlined below and adopt Resolution No. 2023-28 amending the budget for fiscal year 2022-2023.

BACKGROUND:

As the City approached the middle of the fiscal year, City finance staff evaluated the adopted budget, revenue projections, and economic conditions for the remainder of the fiscal year. It is standard procedure to perform a mid-year review of the City's budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities that are unfunded or underfunded.

DISCUSSION/ANALYSIS:

Revenues
Recommended mid-year budgeted revenue Increases:
 General Fund – Revenues
o Increase in Measure U tax $263,515.00
o Increase in Use Sales Tax $200,000.00
o General Government Administration Fees $150,000.00
 Development impact fees – Revenues
o Dillon Road JPA $25,000.00
 Grants – Revenues
o State Grants $567,597.00
 Capital projects – Revenues
o Transfers in – Fire Station $556,813.00

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Item 11.
 Fire Department – Revenues
o Increase – Transfer in $93,775.00
 Water District – Revenues
o Increase - Utility service revenue $600,000.00
 Sanitary District – Revenues
o Increase - Utility service revenue $650,000.00
Expenses
Recommended mid-year budgeted expenditure increases/(decreases):
 General Fund – Expenses
o Increase in payroll benefits $32,000.00
o Increase in Other professional contract services $55,700.00 o Decrease in Machinery and equipment ($2,700.00)
o Increase in Other legal services $300,000.00
o Increase in Animal Control Services $119,740.00
o Increase in Sponsorships $2,500.00
o Decrease in Community Based Grant Programs ($2,500.00) o Transfer out – Fire Department $93,775.00
 Fire Department – Expenses
o Professional contract services $93,775.00
 Water District – Expenses
o Professional contract services $100,000.00
FISCAL IMPACT:

Approval of these mid-year budget adjustments will have the following fiscal impacts:
 General Fund
o Fund balance – net increase $15,000.00
 Development Impact Fees Fund
o Fund balance - net decrease $25,000.00.
 Grants Fund
o Fund balance – net increase $567,597.00

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Item 11.
 Fire District
o Fund balance No impact
 Capital projects
o Fund balance – net increase $567,597.00
 Water District Fund
o Net position – net increase $500,000.00
 Sanitary District
o Net position – net increase $200,000.

ATTACHMENTS:

1. Resolution 2023-28 - Amending the budget for fiscal year 2022-2023

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Item 11.

RESOLUTION 2023-28

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

COACHELLA, CALIFORNIA, AMENDING THE BUDGET
FOR FISCAL YEAR 2022-2023
WHEREAS, the City Council of the City of Coachella may authorize amendments to the Fiscal Year 2022-2023 budget as financial conditions change and City needs arise.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COACHELLA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The budget for the Fiscal Year, commencing July 1, 2022 and ending June 30, 2023, shall be amended to incorporate budget adjustments detailed in Exhibit A attached hereto.

SECTION 2. All obligations and expenditures shall be incurred and made in the manner provided by and pursuant to State laws and City ordinances, resolutions, and policies related to purchasing and contracting.

PASSED, APPROVED and ADOPTED this 24
th day of May 2023.
_______________________
Steven A. Hernandez
Mayor
ATTEST:
_________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________
Carlos L. Campos
City Attorney

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Item 11.

Resolution No. 2023-28

Page 2 ends

STATE OF CALIFONIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF COACHELLA )
I HEREBY CERTIFY that the foregoing Resolution No. 2023-28 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 24th day of May 2023 by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
_________________________
Delia Granados,
Deputy City Clerk

Page 54 ends

Item 11.

Company Name Address Office Number Total Score
IDS Group
1 Peters Canyon Road, Ste. 130,
Irvine, CA 92606 949-387-8500 98.7
Kevin Daly Architects
3617 Exposition Blvd, Los Angeles,
CA 90016 310-656-3180 80.3
SVA Architects
6Hutton Centre Drive, Ste 1150,
Santa Ana, CA 92707 949-809-3380 81.7
RFP Consultant Submission List for Professional Design and Landscape Architectural Services for Library Annex Project No. F-33

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Item 12.
1 80237.00000\19870870.1

CITY OF COACHELLA

PROFESSIONAL SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this 24th day of May, 2023 by and between the City of Coachella, a municipal corporation organized under the laws of the State of California with its principal place of business at 53990 Enterprise Way, Coachella, California 92236 (“City”) and IDS Group, Inc., a corporation with its principal place of business at 1 Peters Canyon Road, Ste 130, Irvine, CA 92606 (“Consultant”). The City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing Professional Architectural and Engineering services to public clients, is licensed in the State of California, and is familiar with the plans of the City.

2.2 Project.

The City desires to engage Consultant to render such services for the Library Annex, City Project F-33 project (“Project”) as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional architectural and engineering consulting services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules, and regulations.

3.1.2 Term. The term of this Agreement shall be from May 24, 2023 to May 24, 2025, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

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The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.

3.2 Responsibilities of Consultant.

3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. The City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of the City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant’s conformance with the Schedule, the City shall respond to Consultant’s submittals in a timely manner. Upon request of the City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of the City.

3.2.4 Substitution of Key Personnel. Consultant has represented to the City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of the City. In the event that the City and Consultant cannot agree as to the substitution of key personnel, the City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: [***INSERT NAMES***].

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3.2.5 City’s Representative. The City hereby designates Andrew Simmons, P.E., City Engineer, or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). The City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. Consultant shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.2.6 Consultant’s Representative. Consultant hereby designates John Silber, AIA, Principal Architect, or his or her designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement.

The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.7 Coordination of Services. Consultant agrees to work closely with the City staff in the performance of Services and shall be available to the City’s staff, consultants and other staff at all reasonable times.

3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.8.1 Period of Performance and Liquidated Damages. Consultant shall perform and complete all Services under this Agreement within the term set forth in Section

3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Project Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.

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3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees, and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.10 Insurance.

3.2.10.1 Time for Compliance. Consultant shall not commence Work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section.

3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Consultant, its agents, representatives, employees or subconsultants.

Consultant shall also require all of its subconsultants to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:

Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. (B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used including, but not limited to, form CG 2503, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $1,000,000 per accident for bodily injury or disease.

3.2.10.3 Professional Liability. Consultant shall procure and maintain, and require its sub-consultants to procure and maintain, for a period of five (5) years

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following completion of the Project, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than $1,000,000 per claim, and shall be endorsed to include contractual liability.

3.2.10.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to the Work or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. (B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. (C) Workers’ Compensation and Employer’s Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Consultant. (D) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents, and volunteers.

3.2.10.5 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents, and volunteers.

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3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. Consultant shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents, and volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims, and administrative and defense expenses.

3.2.10.7 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory to the City.

3.2.10.8 Verification of Coverage. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.

3.2.10.9 Reporting of Claims. Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.

3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.3 Fees and Payments.

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”C” attached hereto and incorporated herein by reference. The total compensation shall not exceed Four Hundred Thirty-Nine Thousand One Hundred Eighty Eight Dollars ($439,188.00). Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

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3.3.2 Payment of Compensation. Consultant shall submit to the City a monthly itemized statement which indicates work completed and hours of the Services rendered by Consultant. The statement shall describe the amount of the Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. The City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by the City.

3.3.4 Extra Work. At any time during the term of this Agreement, the City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work which is determined by the City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

3.3.5 Labor Code Requirements.

3.3.5.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. The City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the project site. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR.

3.4 Accounting Records.

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3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of the City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.5 General Provisions.

3.5.1 Termination of Agreement.

3.5.1.1 Grounds for Termination. The City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to the City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, the City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of the Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, the City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant:

IDS Group, Inc.
1 Peters Canyon Road, Ste 130
Irvine, CA 92606
John Silber, AIA, Principal Architect
City:

City of Coachella
53990 Enterprise Way
Coachella, CA 92236
Attn: Andrew Simmons, P.E., City Engineer
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at

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its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Ownership of Materials and Confidentiality.

3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for the City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. The City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at the City’s sole risk.

Such materials shall not, without the prior written consent of the City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project.

Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use the City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of the City.

3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.5.5 Attorneys’ Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys’ fees and all other costs of such action.

3.5.6 Indemnification. To the fullest extent permitted by law, Consultant shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any

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manner arising out of, pertaining to, or incident to any alleged acts, omissions or willful misconduct of Consultant, its officials, officers, employees, agents, consultants and contractors in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys’ fees and other related costs and expenses. Consultant shall defend, at Consultant’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse the City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant’s obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by the City, its officials officers, employees, agents or volunteers. Notwithstanding the foregoing, to the extent Consultant’s Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant.

3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County.

3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.10 City’s Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not

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work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

3.5.14 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake selfPage 66 Item 12.
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insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.6 Subcontracting.

3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

CITY OF COACHELLA IDS GROUP, INC.

By: By:

Gabriel Martin
City Manager
Name
Attest: Attest:

City Clerk
Name

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A-1
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EXHIBIT “A”

SCOPE OF SERVICES

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14 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33

4. Work Plan
Consistent with the RFP and based upon on-site discussions, IDS understands that the City of Coachella seeks to complete the allowed Grant funded infrastructure items while addressing a thoughƞ ul path to growth and inclusion of Non-Grant Funded Items.

IDS’ vision for the City of Coachella Library Annex project is to design community desƟ naƟ ons that bring energy, connecƟ on, and educaƟ on. This place remains seemingly constant - yet it is adaptable to change with new technologies and new social horizons. The City of Coachella Library Annex project is a place that allows for accessible personal interacƟ on, distancing, a place of security, a place of warmth, and a place to call your “third space” home for the City of Coachella community, neighboring ciƟ es and students of all ages. Aff ordability, accessibility, and sustainability are paramount to achieving the client’s vision and goals. The proposed scope of the Library Annex renovaƟ on and improvements includes surveying, fi nal design, technical specifi caƟ ons, engineering esƟ mates, and permiƫ ng for the fi nal design of providing foundaƟ on repair, framing, seismic upgrades, HVAC and electrical upgrades, interior and exterior remodels, and ADA compliance.

In partnership with the City of Coachella, IDS will help transform and shape this project as a posiƟ ve environment in a collaboraƟ ve and meaningful process. With more than 60 years of experience, IDS understands the importance of:
• Shared Governance.
• CollaboraƟ ng and interacƟ ng posiƟ vely with City representaƟ ves, administrators, library staff, and user groups. • CreaƟ ng spaces and environments that are high-funcƟ oning, safe, creaƟ ve, and economically aƩ ainable. • Inclusive design where all ideas from project stakeholders and technical team members are part of the discussion. • Ensuring the client’s goals exceed expectaƟ ons with aƩ ainable objecƟ ves and milestones through clear lines of communicaƟ on and direcƟ on.

In all the projects IDS undertakes, we understand how to eff ecƟ vely provide soluƟ ons that address the criƟ cal elements, factors, and our client’s goals with coordinated budgets, fi nancial aff ordability, accountability, scheduling, and California Building Code compliance.

These include an emphasis on the following:
• Equitable library and maker space access for all community members to enjoy and use. • Communal fl oor plans to promote engagement and acƟ vity. • CreaƟ ng areas of discovery based on the fi ve human senses. • Immersive opportuniƟ es for spontaneous interacƟ ons between the library parƟ cipants, guests, visitors, and staff.

Site
The project site is located on Seventh Street between Vine Avenue and Orchard Avenue, while the main library building is just across the Street, facing 6th Street. The approximate square footage of the exisƟ ng library annex building is 7,700 SF.

The Library Annex Building
The exisƟ ng library annex building is a familiar piece of the community. The building’s design is appropriate to its natural surroundings. Unfortunately, the building now falls short of current standards for life safety, accessibility, inclusivity, energy efficiency, seismic requirements, and day-to-day funcƟ onal spaces of a modern library. The RFP for the City of Coachella Library Annex enumerates the many defi ciencies that need repair and calls for a fresh approach to breathe new life into a dilapidated building. Project priority will be the grant-funded infrastructure items. Items that are non-grant-funded will address the City’s desire to upgrade the public and staff areas with funcƟ onal spaces and adjacencies seen in today’s modern library annex and makerspace for the community.

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15 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 Grant-funded Infrastructure improvements to the current facility include the following:
• Seismic retrofi t to the building is a priority for life safety. • Replacing the roof and roofi ng insulaƟ on and refiƫ ng the building with new ceiling, lighƟ ng, HVAC distribuƟ on, and sprinkler system into a unifi ed and integrated design. • Providing a new makerspace area for community involvement and interacƟ ons. • InvesƟ gate noted exterior plaster cracking at the foundaƟ on and provide foundaƟ on repair. • Provide space for a community art wall mural at the building’s entrance. • InvesƟ gate the possibility of providing an addiƟ onal open courtyard at the rear elevaƟ on of the building. • Provide new landscaping at the building’s entrance.
• Remove exposed conduit on the building’s exterior façade and interior spaces and provide concealed conduit within the wall assemblies.
• Remove exisƟ ng wall/window-mounted HVAC units and provide HVAC upgrades to replace these systems. • Needed modernizaƟ on of HVAC systems and infrastructure tailored to current uses and meeƟ ng modern energy and comfort standards, needed plumbing infrastructure repairs, restrooms, and improvements to modern standards for water conservaƟ on, needed repairs and improvements to an aging electrical infrastructure and including installaƟ on of energy conserving lighƟ ng fi xtures and controls, and needed appropriate acousƟ cal controls to miƟ gate sources of noise.
• Window replacement will be integral to creaƟ ng a sustainable and acousƟ cally secure building envelope. • California Building Code-compliant ADA access to the building and its interiors. • Security and fi re alarm systems.

Non-Grant-Funded improvements to the current facility include the following:
• Staff desks providing public informaƟ on and services will be strategically posiƟ oned to maximize public interacƟ on and visual connecƟ vity.
• A café, perhaps in conjuncƟ on with the proposed new courtyard at the building’s rear elevaƟ on. • Steel book shelving (may be addressed along with seismic concern for anchorage). • PrioriƟ zing upgrades to the building program to emphasize both the funcƟ onal effi ciencies in circulaƟ on and wayfi nding and effecƟ ng improvements in the quality of light and comfort to the reading and computer areas. • Friends of the Library book sale space.
• Interior upgrades, including window coverings and furniture.

Site Improvements
IDS understands that the desired site improvements are a part of the mission and objecƟ ves for the City of Coachella Library Annex and developed in concert with the City and stakeholders group. IDS will include the following:
• NaƟ ve landscape.
• Thoughƞ ul buffering from adjacent uses.
• Enhancing the sense of place, which beauƟfi es and informs the community.

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Coachella Library Annex Renovation Project | City Project F-33 Designs presented for outdoor landscaped spaces will achieve high standards and mulƟ ple objecƟ ves while designing for sustainability, resilience, and conservaƟ on. The IDS project team will select materials, colors, and textures which blend with the exisƟ ng seƫ ng and improve the space funcƟ onally. In addiƟ on, the IDS Project Manager will address universal access compliance (ADA) through upfront idenƟfi caƟ on of barriers, dialogue with the City and stakeholders, and careful integraƟ on of improvements that meet all local, state, and federal standards.

The library is blessed by surrounding mature trees and landscapes harmonizing with purpose and community context. The IDS landscape architectural and engineering team will enhance the site with the following elements:
• IdenƟ fying programmed areas that can be fl exible in use creates the versaƟ lity a library needs to accommodate user needs.
• Use prominent visual features to create a sense of place and a unique idenƟ ty. • Site lighƟ ng, exterior materials, and exterior furniture will coordinate with interiors so that, visually and funcƟ onally, the outdoor spaces serve as an extension of interior programmed spaces.

Proposed Approach and Methodology
IDS Group has developed and implemented into each of its projects a coordinated, integrated project delivery method for each project from concepƟ on through compleƟ on. This approach engages the City of Coachella’s city representaƟ ves, stakeholders, the community, user groups, and library parƟ cipants. Each group plays an integral role in the project by parƟ cipaƟ ng in collaboraƟ ve, open communicaƟ on design processes to seek effi ciencies that achieve the ideals, milestones, objecƟ ves, schedule, budget, and overall project goals. In addiƟ on, the IDS Principal Architect will be involved throughout every project phase, including programming, development, consultant coordinaƟ on, constructability, BIM/Revit Modeling, graphics, city processing, enƟ tlement, quality assurance, quality control, documentaƟ on, and value engineering phases.

The following itemized list highlights many of the criƟ cal services performed for the City of Coachella partners during the feasibility study phase that ensures that the IDS project team will follow up and will follow through to achieve the confi rmed project’s objecƟ ves and goals:
• Review and analysis exisƟ ng documents and surveys.
• Provide a concise and complete Project Schedule including all disciplines and parƟ cipants. • Assess exisƟ ng condiƟ ons, idenƟ fying California Building Code compliant issues, accessibility, and sustainability, and providing design opƟ ons and alternaƟ ves based on the City’s Planning Guidelines. • Validate the exisƟ ng infrastructure condiƟ ons of the site during all phases to understand the challenges in direct conjuncƟ on with the project and document them accordingly. • Review As-Built DocumentaƟ on (if available) of the exisƟ ng project’s Building Systems, Common Use Spaces, Site Layout, and CondiƟ ons for funcƟ onality, adjacencies, and accessibility. • Schedule a series of meeƟ ngs with City RepresentaƟ ves, Library Staff, user groups, and stakeholders to confi rm proposed program uses and support space requirements.
• Conduct workshop chareƩ e sessions to further the project’s feasibility study in collaboraƟ on with City representaƟ ves and the project design team.

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Coachella Library Annex Renovation Project | City Project F-33 General Architectural-Engineering Services
IDS will support the successful compleƟ on of the project by providing the following services throughout the project as follows.

1. Conceptual/SchemaƟc Design Phase Services (the following tasks will be included but not limited to):
a. Review exisƟ ng record drawing plans.
b. Review uƟ lity invesƟ gaƟ on and provide uƟ lity relocaƟ on recommendaƟ ons, as necessary. c. Provide a fi eld invesƟ gaƟ on and measurements to assess exisƟ ng site condiƟ ons. d. Provide a topographical survey to fi nd exisƟ ng grade elevaƟ ons and provide a draŌ plan for city review and a fi nal plan with grade elevaƟ ons.
e. Lead an on-site kick-off meeƟ ng with the subconsultant team and the City. f. Manage project and coordinate with the City and the consultant team for team introducƟ ons, review of roles and communicaƟ ons protocols, Ɵ meline, and deliverables.
g. Provide project programming and visioning for the City to review and comment. d. Survey the project’s exisƟ ng condiƟ ons which will include pipe inspecƟ on services using camera and video technology.
e. Prepare conceptual/schemaƟ c design package (30%) for review and comment, including:
i. Civil plans including demoliƟ on, grading, drainage, paving, site plan, uƟ liƟ es, exisƟ ng improvements, including curb and guƩ er, sidewalk, stripping, and right-of-way informaƟ on and coordinaƟ on. ii. Architectural plans including architectural site plan, building composite plans, refl ected ceiling, building exterior elevaƟ ons, building secƟ ons, building and wall secƟ ons, and interior elevaƟ ons of the proposed renovaƟ on and upgrading, with construcƟ on details and landscaping plans. iii. Structural plans.
iv. Mechanical plans.
v. Plumbing and Fire ProtecƟ on plans.
vi. Electrical plans.
vii. Specialty plans including energy.
f. Provide a project schedule.
g. Provide a preliminary cost esƟ mate.

2. Design Development (DD) Phase
a. Upon the client’s approval of the schemaƟc design package (30%) and cost esƟ mate, IDS will then prepare the design development package, which will include the following tasks:
i. Civil plans including demoliƟ on, grading, drainage, paving, site plan, uƟ liƟ es, exisƟ ng improvements, including curb and guƩ er, sidewalk, stripping, and right-of-way informaƟ on and coordinaƟ on. ii. Architectural plans including architectural site plan, building composite plans, refl ected ceiling, building exterior elevaƟ ons, building secƟ ons, building and wall secƟ ons, and interior elevaƟ ons of the proposed renovaƟ on and upgrading, with construcƟ on details and landscaping plans. iii. Structural plans.
iv. Mechanical plans.
v. Plumbing and Fire ProtecƟ on plans.
vi. Electrical plans.

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18 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 vii. Specialty plans including energy.
viii. DraŌ (50%) technical specifi caƟ ons.
ix. Preliminary cost esƟ mate.
b. Detailed cost esƟ maƟ ng and marketplace condiƟ ons. c. Provide construcƟ on phasing and scheduling that will minimize interrupƟ on to operaƟ ons. d. Provide alternate systems evaluaƟ on and constructability studies where applicable. e. Review and implement the City provided environmental hazardous materials assessment report. f. Provide long-lead procurement studies.
g. Coordinate with various City of Coachella departments, other agencies, uƟ lity companies, etc. h. ParƟ cipate in value engineering opƟ ons and discussions. i. Provide the owner factors related to quality, safety, and environmental. j. Advise City on choosing green building materials.
k. Provide a Quality Assurance and Quality Control review. l. Lead a 60% submiƩ al review meeƟ ng with the subconsultant team and the City. m. Submit 60% package for iniƟ al building permit intake. n. Make correcƟ ons and revisions based on permit comments.

3. ConstrucƟon Documents (CD) Phase - 100% Progress and EsƟ mates a. Upon the client’s approval of the design development package and cost esƟmate, IDS will then prepare the construcƟ on documents and permit submiƩ al, which will include the following tasks:
i. Civil plans including demoliƟ on, grading, drainage, paving and uƟ liƟ es. ii. Architectural plans including building composite plans, refl ected ceiling, building elevaƟ ons, building and wall secƟ ons, landscaping plans, interior elevaƟ ons, and construcƟ on detailing. iii. Structural plans.
iv. Mechanical plans.
v. Plumbing and Fire ProtecƟ on plans.
vi. Electrical plans.
vii. Specialty plans including energy.
b. Provide a Quality Assurance and Quality Control review. c. Prepare fi nal 100% technical specifi caƟ ons.
d. IDS to lead the 100% submiƩ al review meeƟ ng with the project team and the City. e. Submit 100% CD package for fi nal permit approval.
f. Review construcƟ on document package and cost esƟ mate with the City. g. Review and address all city plan check comments to provide a fi nal document set for construcƟ on.

4. Bidding Phase
a. Upon the client’s approval of the construcƟon documents and receipt of the building permit, IDS will support the City’s bidding process, which will include the following tasks:
i. Lead the pre-bid construcƟ on team meeƟ ng with the city, sub-consultants, and the general contractor. ii. Provide a bid schedule and payment schedule.
iii. Assist with bid addenda and clarifi caƟ ons in response to bidder quesƟ ons. iv. Support the City with bid evaluaƟ ons as necessary. v. Make design modifi caƟ ons to reduce construcƟ on cost as needed.

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Coachella Library Annex Renovation Project | City Project F-33

5. ConstrucƟ on AdministraƟ on/ObservaƟ on Phase
a. Upon selecƟon of a general contractor, IDS will parƟ cipate in construcƟ on administraƟ on/observaƟ on. Tasks will include the following:
i. AƩ end a pre-construcƟ on conference.
ii. AƩ end on-site construcƟ on meeƟ ngs.
iii. Oversee project and coordinate with City and subconsultant team. iv. Review submiƩ als and mock-ups.
v. Respond to requests for informaƟ on (RFIs).
vi. Review proposed subsƟ tuƟ ons, alternates, and change orders. vii. Change Orders – All changes (increase or decrease in scope) must be submiƩ ed in wriƟ ng for City approval. The Consultant shall submit a cost fee proposal for all changes. The City will evaluate and issue a NoƟ ce to Proceed for each Change Order separately.
viii. Provide construcƟ on survey and staking as required. ix. Provide temporary markings depicƟ ng limits of construcƟ on prior to the pre-construcƟ on meeƟ ng. x. Observe construcƟ on during site visits for consistency with design intent as conveyed in the construcƟ on documents.
xii. AƩ end a substanƟ al compleƟ on walk through.
xiii. Prepare and submit a set of Mylars “Record drawings” refl ecƟ ng the as-built condiƟ ons of the project to the City of Coachella for review and approval.
xiv. Provide a digital copy of the project plans in .dwg and .pdf format to the City. xv. AƩ end a fi nal compleƟ on walk through.
xvi. Review contractor’s as-built drawings.

Close-out Phase
• Coordinate and verify training and commissioning efforts. • Conduct close-out proceedings and post-occupancy evaluaƟ on. • Provide as-built drawings in CAD and PDF format.
• Coordinate and conduct a warranty walk-through.

Deliverables
Consultant shall provide design submiƩ als, cost esƟ mates, schedules, as-built documents, and reports as outlined in the scope of work for the various design phases.

Consultant shall provide construcƟ on observaƟ on reports, responses to requests for informaƟ on, and review comments on submiƩ als during the construcƟ on phase.

Schedule
Design work will commence upon execuƟ on of the contract and be completed within ten months.

The bidding and construcƟ on phase is anƟ cipated to conƟ nue for 18 months aŌ er design compleƟ on.

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Coachella Library Annex Renovation Project | City Project F-33 Scope of Services
Library Annex
• Correct any building defi ciencies.
• Upgrade all mechanical, electrical, plumbing, and technology.

All Grant-Funded Infrastructure Items per grant applicaƟ on and approval from California State Library to include the following:
• Furnish and Install a Fire Sprinkler System.
• Fire Alarm System Control Panel.
• Emergency Egress Hardware.
• Emergency Egress Light, Power Systems.
• Ceiling Finishes (for new sprinkler system).
• Air FiltraƟ on System.
• Security System - CCTV and Alarm System.
• HVAC Replacement.
• HVAC Terminal and Package Units.
• Electrical Service.
• Seismic Retrofi t.
• Roof Replacement.
• Replace Carpet and/or Floors.
• Window replacements.
• PainƟ ng (preventaƟ ve maintenance).
• Replace Signage, ADA tacƟ le, and larger fonts for the visually impaired. • Replace non-emergency lighƟ ng.
• Replace interior doors and locks.
• Inclusive Access.

Non-Grant-Funded Items:
• Art wall in exterior public paƟ o space.
• Café
• Carpet
• Fixtures (Service desks, counters, cabinetry, display furniture, mobile shelving). • Flexible Office space-community organizaƟ on outreach or services, nonprofi t support offices. • Friends of the Library Book Sale space.
• Interior Paint
• Landscaping

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Item 12.
21 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 • LED Sign upgrade
• Library Furniture
• Outdoor use spaces-public paƟ os with seaƟ ng.
• Private meeƟ ng/study rooms.
• Scalable Classroom/maker space/meeƟ ng rooms.
• Steel book shelving and end panels.
• Technology-cabling upgrades, computers, AV, PA system, screens, sound. • Window coverings for climate and light control.

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22 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33

PROJECT CONTROLS
IDS provides skills and decision-making capabiliƟ es honed from many years of experience serving our clients. The overarching goal will be to ensure that project work is performed in strict accordance with contract documents, the project’s schedule and budget, and governmental requirements. These services will primarily fall within the following four funcƟ onal categories:
• Cost Management: Provide accounƟng guidelines and budgets, establish cost control mechanisms, provide forecasts, validate project esƟ mates, develop esƟ mates, and negoƟ ate change orders, analyze cash fl ow, generate change order conƟ ngency reports, and develop esƟ mates for alternaƟ ve strategies for cost reducƟ on scenarios. • Time Management: Ensure Ɵmely decision-making and acƟ ons regarding RFIs, submiƩ als, schedule development, schedule review, monitoring of schedule resources and analysis of Ɵ me extension requests. • Quality Management: Provide quality assurance and control funcƟons necessary for constructability review and inspecƟ on. Enforce codes, regulaƟ ons, design criteria, and safety requirements; and • Project/Contract AdministraƟ on: Ensure that all the administraƟve tasks that must take place during project execuƟ on are accounted for.

PROJECT BUDGET & COST CONTROL
IDS believes that a comprehensive project budget should addresses all phases of the project and that a Cost Account Structure will be established so that costs are disƟ guishable at all levels of management. This budget will track costs perfomed from design through construcƟ on and actual costs invoiced through progress payments. The budget will be further refi ned as design acƟ viƟ es conƟ nuous throughout the project and cost data becomes available. This process provides the City the ability to verify adherence to the project budget and scope of work.

PROJECT REPORTING PROCEDURES
IDS will provide reports that compare budget to actual costs, analyze cash fl ow and idenƟ fy trends, present budget and schedule forecasts to the idenƟfi ed milestones. The reporƟ ng systems will include summaries and graphics. Reports will be designed to provide informaƟ on at the diff erent levels of detail required by the City’s staff , or other project parƟ cipants and decision-makers.

Our profi ciency with the industry’s scheduling tools, such as PlanSwiŌ ® and MicrosoŌ Project, enable us to control any project’s Ɵ me funcƟ ons. Moreover, IDS has successfully used cost control systems on numerous projects. We have idenƟfi ed, captured, reported, and controlled costs using PlanSwiŌ ® and other client-required systems. The project controls systems can be set up on a facility-commodity basis such that roll-up reports can be created giving visibility to individual facility or individual commodity status.

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23 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33

VALUE ENGINEERING, LIFE CYCLE COST ANALYSIS, AND BID ALTERNATE DESIGNATION IDS performs in-house cost esƟ mates to idenƟ fy opportuniƟ es for alternate bids that will provide fl exibility for our clients as they balance between the project scope for construcƟ on and the cost of construcƟ on.

The fi rst path to value engineering savings is constructability. Our construcƟ on cost esƟ mator provides an internal constructability review. which will allow the design team to eliminate scope that will later prove to be impracƟ cal to build and therefore costly.

The second path to value engineering is the search for alternates that provide nearly equal performance at less iniƟ al cost. When considering these iniƟ al cost savings, IDS provides a life cycle cost analysis of the alternaƟ ves so that our clients can make informed choices.

Value Engineering Project Example:

The City of Rancho Santa Margarita City Hall and Bell Tower Regional Community Center required repairs due to water intrusion. IDS was retained as the architect of record (AOR) for the project. The iniƟ al cost esƟ mates indicated that the project would come in signifi cantly over budget. IDS value engineered porƟ ons of the work with alternaƟ ve designs and determined constructability savings for the city.

Prior to bidding, IDS idenƟfi ed add alternates in the bid documents. The project was on a $1,800k construcƟ on cost trajectory, however, due to the IDS team’s value engineering eff orts, the City awarded a contractor who bid of $1,450k.

APPROVAL PROCEDURE
Eff ecƟ ve construcƟ on management requires accurate and thorough communicaƟ on and documentaƟ on management. IDS will serve as the communicaƟ ons liaison between the City’s staff and the project contractor.

We will provide fi eld support to assist in an expedited review of construcƟ on-related issues such as Requests for InformaƟ on (RFI), SubmiƩ als, Quality Control defi ciencies and Change Orders. We will focus on adherence to formal procedures for logging, reviewing, processing, and expediƟ ng approvals.

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24 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33

QUALITY ASSURANCE / QUALITY CONTROL
Our program requires the review of all architectural/engineering work by a QC Manager, who is qualifi ed in these types of reviews. The main objecƟ ve of this program is to saƟ sfy the City’s expectaƟ ons for quality work from our design team and to limit the exposure of the City to problems that may arise during construcƟ on. The QC Manager and will be in conƟ nuous contact with our project manager throughout the progress of the assessment and design.

Our pracƟ ce stresses response to project requirements, adherence to applicable codes and regulaƟ ons, developing work products consistent with standards prevailing in the profession, and producing reports conforming to our established inhouse standards.

Throughout the course of the project, our Project Manager will be in conƟ nuous contact with our team members to ensure effi cient use of the capabiliƟ es of the enƟ re team. The QC Manager will interact frequently with the City’s core group to ensure that we understand the requirements and preferences and to assure adherence to the project schedules and deliverables in a Ɵ mely manner.

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B-1
80237.00000\19870870.1
EXHIBIT “B”

SCHEDULE OF SERVICES

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25 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 Date - 05/10/2023
5-Jun 12-Jun 19-Jun 26-Jun 3-Jul 10-Jul 17-Jul 24-Jul 31-Jul 7-Aug 14-Aug 21-Aug 28-Aug 4-Sep 11-Sep 18-Sep 25-Sep 2-Oct 9-Oct 16-Oct 23-Oct 30-Oct 6-Nov 13-Nov 20-Nov 27-Nov 4-Dec 11-Dec 18-Dec 25-Dec 1-Jan 8-Jan 15-Jan 22-Jan 29-Jan 5-Feb 12-Feb 19-Feb 26-Feb 4-Mar 11-Mar 18-Mar 25-Mar 1-Apr 8-Apr 15-Apr 22-Apr 29-Apr 6-May 13-May 20-May 27-May 3-Jun 10-Jun 17-Jun 24-Jun 1-Jul 8-Jul 15-Jul 22-Jul Notice to Proceed 06/12/23 06/12/23 1d
Phase 1: Pre-Design & Research 06/12/23 07/10/23 1m
Project Kick-off Meeting 06/12/23 06/12/23 1d
Site Walk / Investigation 06/13/23 06/13/23 1d
Create CAD Site As-BuiIts 06/13/23 06/19/23 1w
Topographic Survey 06/12/23 07/28/23 1m
Phase 1 Completion 07/10/23 07/10/23 1d
Documentation 07/10/23 05/20/24 9m
Phase 2: Concept & Schematic Design (SD) 07/10/23 09/11/23 2m Site Planning, Civil & Utilities Layout 07/10/23 08/04/23 4w Architectural Schematic Design 07/10/23 09/04/23 8w
Internal QA/QC 09/04/23 09/06/23 2d
Preliminary Cost Estimate 09/06/23 09/13/23 1w
Phase 2 Submission to Planning Dept. 09/11/23 09/11/23 1d Planning Dept. Comments 09/12/23 09/18/23 1w
Phase 3: Design Development (DD)
(60% Design) 09/12/23 12/11/23 3m
Internal QA/QC 12/04/23 12/06/23 2d
DD (60%) Cost Estimate 12/06/23 12/13/23 1w
Phase 3 Submission to City 12/11/23 12/11/23 1d
City Council & Planning Comm. Comments 12/11/23 12/15/23 1w Phase 4: Construction Documents (CD) (100%
Design) 12/12/23 04/11/24 4m
Picked-Up DD Comments 12/15/23 12/22/23 1w
Internal QA/QC 04/01/24 04/05/24 1w
CD (100%) Cost Estimate Submission 04/08/24 04/15/24 2w 100% CD Submission to City 04/11/24 04/11/24 1d
City Agencies CD Review 04/15/24 05/06/24 3w
Picked-Up 100% Comments 05/06/24 05/20/24 2w
City Agencies, Final Review 05/20/24 06/17/24 4w
Issuance of Building Permit 06/17/24 06/17/24 1d
Phase 5: Bidding & Award of Contract Phase 06/03/24 07/01/24 4w Project Bidding Period 06/03/24 07/01/24 4w
Contract Awarded 07/01/24 07/01/24 1d
Phase 6: Construction Phase 07/15/24 07/15/25 52w
(1 Year)
Construction Administration & Support 07/15/24 07/15/25 52w (1 Year)
Certificate of Occupancy 07/15/25 07/15/25 1d

COACHELLA LIBRARY ANNEX RENOVATION PROJECT
January '24 February '24 March '24 April '24 Task Name Start Finish Duration (Calendar
Days)
June '23 July '23 August '23 September '23 October '23 November '23 December '23 May '24 June '24 July '24 Project Schedule

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C-1
80237.00000\19870870.1
EXHIBIT “C”

COMPENSATION
Not to exceed $439,188

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STAFF REPORT
5/24/2023
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., City Engineer
SUBJECT: Professional Service Agreement with IDS Group to provide Professional Architectural and Engineering Services for the Library Annex Project, City Project F-33.

STAFF RECOMMENDATION:

Authorize City Manager to execute a Professional Service Agreement with IDS Group to provide Professional Architectural and Engineering Services for the Library Annex Project, City Project F-33 in an amount not to exceed $439,188.

BACKGROUND:

The City of Coachella was awarded grant funding from the State of California Budget Act of 2021 (SB 129, Chapter 69, Statutes of 2021) in the amount of $4,568,807 to address critical systems infrastructure renovations of the Coachella Library Annex. The Library Annex Project will significantly improve the infrastructure of the building and enhance service for all patrons. The branch will feature dedicated and flexible spaces for programming, along with individual reading areas for adults, children, and teens. The Library Annex will also undergo remodeling, transforming the public space and providing new opportunities for additional programs and services. The Library Annex renovation will also address life safety and other critical maintenance and infrastructure items including, HVAC, plumbing, electrical, seismic retrofitting and roof improvements.

DISCUSSION/ANALYSIS:

In March 2023, the City posted a request for proposals from qualified professional engineering and architectural consulting firms. On May 10, 2023, proposals were received from three consulting firms. Staff reviewed the proposals and evaluated based on experience, schedule and familiarity with the area and project. As a result, IDS Group was selected as the top firm for this project.

Company Name: Average Rank
IDS Group 1.25
SVA Architects 2.25
KDA 2.5

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IDS Group was selected based on an evaluation of all proposals and received the highest score due to their knowledge of the project, experience with similar projects and their proposed schedule will meet the grant deadline. IDS Group is a multi-disciplinary engineering and architectural firm with many trades in-house, and partnering with, Veneklasen Associates and Group Delta. Their expertise and high-quality team can deliver the project design within the grant schedule and budget.

FISCAL IMPACT:

No fiscal impact to the FY 22/23 CIP Budget. Funding for the PS&E phase is through the State of California Budget Act of 2021 (SB 129), in an amount not to exceed $439,188.

ATTACHMENTS:

1. Proposal Rating Summary Table

2. Professional Service Agreement – IDS Group, Inc.

3. IDS Group, Inc. proposal

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Item 12.

City of Coachella
Professional Engineering and
Landscape Architectural Services
City Project No. F-33
Submitted by:
1 Peters Canyon Road, Suite 130, Irvine, CA 92606
T: 949.387.8500 F: 949.387.0800 www.idsgi.com
Request for Proposal
May 10, 2023

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Item 12.
i City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 Envelope No. 1

1. Letter of Transmittal 1

2. Technical Proposal 4

3. Exceptions/Deviations 26

4. Appendices 28
Proposed Staffing and Team Organizational 29
Resumes 30
Subconsultant Teaming Letters 37

5. Cost and Price Proposal 40
Envelope No. 2
I. Cost Proposal
f

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Item 12.
1 Peters Canyon Road, Suite 130, Irvine, California 92606 949.387.8500 949.387.0800 www.idsgi.com May 10, 2023
Mr. Andrew Simmons, P.E.

City Engineer
City of Coachella
53990 Enterprise Way
Coachella, CA 92236
SUBJECT: Request for Proposal - Professional Engineering and Landscape Architectural Services for the Coachella Library Annex RenovaƟ on Project | City Project No. F-33 Dear Mr. Simmons and Members of the SelecƟ on CommiƩ ee:

IDS Group, Inc. (IDS) is pleased to submit our proposal in response to the City of Coachella Request for Proposal Professional Engineering and Landscape Architectural Services for the Coachella Library Annex RenovaƟ on Project. The project goal is a re-imagined library fiƫ ng into and refl ecƟ ng the character of Coachella matched funcƟ onally to the modern role of the library off ering a long-term durable interior environment while providing a safe and accessible path of travel for the community. IDS will take a thoughƞ ul approach to address these challenges and thereby renew the Coachella Library Annex.

With more than 60 years’ experience providing architecture and engineering experƟ se to a vast number of Southern California public agencies, IDS specializes in revitalizing community environments where our organizaƟ on brings best value design to every project our fi rm undertakes.

The individual charged with the responsibility of implemenƟ ng and integraƟ ng the criƟ cal aspects of the City of Coachella will be Mr. John Silber, AIA, IDS’ Principal Architect. John brings his previous working knowledge and similar project experience to provide in-depth architectural best pracƟ ces that will be invaluable throughout the course of the project. He will guide our Project Manager, Shelley Sivak, Assoc. AIA, LEED AP, to coordinate the design effort with IDS’ in-house team of architects, engineers, and subconsultant partners. Ms. Sivak has relevant library and learning resource experience that will be invaluable to share with the City of Coachella project stakeholders and the community.

As an award-winning mulƟ -disciplinary fi rm specializing in the fi elds of architectural and engineering design services, IDS Group (IDS) engages both site-specifi c design and planning on mulƟ ple levels. “IDS” stands for Integrated Design Services, as our service delivery model that takes a mindful approach to unique Ɵ me-honored spaces through preservaƟ on, renovaƟ on, addiƟ ons, and adapƟ ve use.

IDS value to the City of Coachella…
• ProacƟ ve CollaboraƟ on with the City: The IDS team will be “in sync” from day one with the City’s organizaƟ on value systems. The IDS team will serve and work closely with the City’s department representaƟ ves to understand their goals and vision while personally guiding them through the design, building permit approval, cost esƟ maƟ on, construcƟ on administraƟ on, and other requirements for this project.

1. Letter of Transmittal

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2 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 Mr. Andrew Simmons, P.E.

City of Coachella

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• Focus on the Future: IDS helps guide public agencies to strategically plan for future facility requirements.

The role and nature of public libraries has evolved and IDS is keenly aware of these expectaƟ ons. Our fi rm has current and completed experience in library projects similar to this one including the City of Anaheim HaskeƩ Library, the El Toro Library in the City of Lake Forest, the City of Los Alamitos-Rossmoor Library, and the City of Brea Library. IDS can successfully demonstrate its understanding of library redesign to the City of Coachella to implement the City’s needs and project scope of work on budget and schedule. • Economy of Scale Approach: Clients benefi t from working with IDS as one company all under one roof where the cost savings are realized through an efficient, well-coordinated team and a single point-ofcontact all serving the City of Coachella.

IDS looks forward to speaking with you further regarding our services, experƟ se, and experience and how we can best assist the City of Coachella. Mr. John Silber, AIA, will be the point-of-contact for the project. He can be reached at (949) 387-8500 ext. 154 or [email protected]. Mr. Said Hilmy, Principal of IDS Group, hereby acknowledges that he will be the contract administrator for the City and will negoƟ ate and contractually bind the fi rm regarding maƩ ers pertaining to this Proposal. If you require further informaƟ on, please contact him directly at 949.387.8500 ext. 116 or [email protected].

IDS makes the following statements:
• The proposal shall remain valid for a period of not less than 180 days from the date of submiƩ al. • All informaƟ on submiƩ ed with the proposal is true and correct.

We appreciate the opportunity to submit our proposal and commit to providing architectural-engineering design service excellence to help the City achieve their goals of completeness, quality, and constructability. Please do not hesitate to contact Mr. Silber should you have any quesƟ ons pertaining to our submiƩ al.

Sincerely,
IDS Group, Inc.

John Silber, AIA Said Hilmy, PhD, SE, LEED AP
Principal Architect Principal / Contract Administrator

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3 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 IDS Group, Inc. May 10, 2023

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2. Technical Proposal

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5 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 IDS Group, Inc. (IDS) is a mulƟ disciplinary architectural and engineering consulƟ ng fi rm with roots spanning over 60 years. With a staff of approximately 80 professionals, our integrated design team provides added value through our specialized divisions – architecture and structural, civil, mechanical, plumbing, and electrical engineering, as well as cost esƟ maƟ ng services, maximizing service effi ciency. IDS is commiƩ ed to project excellence, providing turnkey design soluƟ ons to the building and infrastructure industries.

IDS incorporates sustainable, energy-effi cient, and environmentally conscious designs as a signifi cant component of each project. We are recognized for our use of water-effi cient plant materials, recycled materials, and water-effi cient irrigaƟ on systems. IDS is a member of the Green Building Council, on design teams for LEED-cerƟfi ed building projects, and employs numerous full-Ɵ me LEED Accredited Professionals.

As a mulƟ -disciplinary engineering and architectural fi rm, IDS has the pracƟ cal knowledge, insight, and resources to off er comprehensive services and specialized soluƟ ons to our clients.

In-House Services
“IDS” stands for Integrated Design Services, as our service delivery model. We bring a broad architectural and engineering understanding, inherent curiosity, and sound technical experƟ se, and then apply these skills to each project’s unique set of circumstances.

Architecture
Our architecture division provides design, planning, programming, project management and renovaƟ on services to public and private clients throughout California. Our architectural services involve building assessments, alteraƟ ons, and modifi caƟ ons, accessibility studies, ADA compliance studies and design, ZNE, LEED, fi re and life safety assessment and design, code review, space planning, remodeling, repair of damaged and deteriorated structures, and expansions and addiƟ ons to exisƟ ng faciliƟ es. With staff of over twenty architects, designers, and support staff our award-winning architecture division provides architecture, design, planning, programming, project management and renovaƟ on services to public and private clients throughout California.

Our architectural services involve building assessments, alteraƟ ons, and modifi caƟ ons, accessibility studies, ADA compliance studies and design, fi re and life safety assessment and design, code review, space planning, remodeling, repair of damaged and deteriorated structures, and expansions and addiƟ ons to exisƟ ng faciliƟ es. Project experience of IDS staff encompasses new construcƟ on, renovaƟ on, re-adaptaƟ on, and tenant improvements to a variety of building types. 2 IDS Group Inc (IDS) is a mulƟdisciplinary arch

2. Technical Proposal

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Item 12.
6 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 IDS’ In-House Technical Capabilities
Landscape Architecture: IDS has a dedicated team that specializes in building healthy places for communiƟ es through the pracƟ ces of landscape architecture and ecological restoraƟ on. The team focuses on the relaƟ onship between land and people where we are only as healthy as our surroundings. Most of the team’s work lies in municipaliƟ es, counƟ es and other California agencies working closely with clients and stakeholder groups to design and build healthy communiƟ es and improve quality of life. The projects designed draw from natural and cultural histories of the land and improve the natural ecological systems. Specialized experƟ se includes historic preservaƟ on, adapƟ ve re-use, cultural landscapes, cultural and natural history interpretaƟ on, ecological restoraƟ on, sustainable design, drought tolerant planƟ ng, low water irrigaƟ on systems, and context-integrated design.

Mechanical and Plumbing Engineering: The mechanical engineering division of IDS is comprised of experienced professional engineers (30+ years) and designers who are experts in the fi elds of heaƟ ng, venƟ laƟ ng, air condiƟ oning (HVAC), plumbing, piping, and fi re protecƟ on. We have successfully completed numerous designs for HVAC, plumbing, and fi re protecƟ on systems for countless public projects and faciliƟ es with more than $1 billion of construcƟ on budget.

Our engineers have evaluated the heaƟ ng, venƟ laƟ ng, and air condiƟ oning systems in exisƟ ng buildings as a part of modernizaƟ on projects and as a primary service. The evaluaƟ ons idenƟ fy the physical condiƟ ons of the systems’ equipment and components; strategic planning for sites; evaluate system performance; idenƟ fy condiƟ ons that are at variance with current building codes and standards¬¬- including but not limited to: Title 24 Energy Code, CAL Green, Title 5, Field Act and United States Green Building Council guidelines (USGBC); provide an esƟ mate of the remaining service life for the equipment, material, and components; idenƟ fy necessary maintenance requirements; need of upgrade equipment for enhancing energy savings and indoor air quality; and provide an esƟ mate of the costs of repairs and replacements. Furthermore, evaluaƟ ons can include the measuring and recording or air and water fl ows, pressures, and temperatures.

In addiƟ on, IDS has extensive mechanical project experience involving steam boilers and auxiliaries, chilled water central plants, hot water systems, thermal energy storage systems (TES), variable speed centrifugal chillers, cooling towers and condenser water systems, process cooling water systems, co-generaƟ on systems with heat recovery, energy management systems, building automaƟ on systems, system troubleshooƟ ng, steel water storage tanks, and system commissioning.

Electrical Engineering: The electrical engineering division of IDS (formerly DGM & Associates) was established in 1992.

With extensive experience in the preparaƟ on of engineering studies and analyses, plan review, drawings, and specifi caƟ ons for new construcƟ on projects adhering to electrical code compliance, conducƟ ng electrical power consumpƟ on studies and fi eld invesƟ gaƟ ons, and providing construcƟ on cost esƟ mates, concept studies and reports, and post-construcƟ on support for electrical engineering projects. Quality is the baseline of our customer service, enabling us to retain approximately 80% of our clientele through repeat business.

Structural Engineering: Our structural engineering division is a recognized leader in the design, assessment, review, and retrofi t of buildings. The team is at the forefront of new building designs uƟ lizing steel, concrete, and masonry. Services also include the assessment and retrofi t of diff erent building types and sizes, the evaluaƟ on and repair of distressed structures, peer and plan review, constructability review, and forensic engineering. Our team has been honored by the Structural Engineers AssociaƟ on of Southern California (SEAOSC) with over 20 “Excellence in Structural Engineering” awards for innovaƟ ve and outstanding design.

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7 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 Civil Engineering: IDS provides civil engineering design, assessment, peer review, and plan check for a wide variety of public and private sector improvement projects. Our department applies our depth of design management experƟ se to provide planning and enƟ tlement, civil engineering, LEED sustainable design, construcƟ on administraƟ on, and traffi c engineering support services to public agencies, owners, and developers of retail, commercial, offi ce, industrial, residenƟ al, and public works projects throughout the United States. Our civil engineering design services include water, wastewater, and uƟ lity infrastructure, stormwater management, LID design and analysis, hydrology and hydraulic analysis and design, recreaƟ on design, grading, drainage, street improvements, land development services, and public works design..

Cost EsƟ maƟ ng: Our in-house cost esƟ mator is experienced in supporƟ ng both new construcƟ on and complex renovaƟ on projects, and possess extensive knowledge of a variety of tenant improvement types. UƟ lizing the latest in cost control methods, IDS ensures clients’ projects are well planned and expertly executed. In the delivery of its cost services, IDS provides reliable, accurate esƟ mates while meeƟ ng its client’s most criƟ cal deadlines.

Experience with Value Engineering, Life Cycle Cost Analysis, and Bid Alternate DesignaƟ on: By doing cost esƟ maƟ ng in house IDS is able to idenƟ fy opportuniƟ es for alternate bids that will provide fl exibility for our clients as they strike the balance between scope of the construcƟ on and the cost of construcƟ on. The fi rst path to value engineering savings is constructability. Our construcƟ on cost esƟ mator also provides an internal constructability review, and this allows IDS to weed out designs that will later prove impracƟ cal to build and hence more expensive to build. The second path to value engineering is the search for alternates that provide nearly equal performance at less iniƟ al cost. When considering these iniƟ al cost saving IDS provides a life cycle cost analysis of the alternaƟ ves so that our clients can make informed choices.

A recent example includes the City of Rancho Santa Margarita Community Center. ConstrucƟ on defects have permiƩ ed storm water to intrude into and to damage the center. IDS reviewed documents provided by the City, conducted a visual inspecƟ on of the site, developed a move management plan, and a “pros-and-cons” assessment for installaƟ on of diff erent building systems. Our analysis included a detailed baseline Architect’s EsƟ mate of Probable ConstrucƟ on Cost (AEPCC).

In the event that the baseline AEPCC exceeded the construcƟ on budget to a signifi cant degree IDS included an addiƟ onal architectural services budget with the AEPCC so that the City can make a decision regarding budget with “all the cards face up on the table.

Sustainable Engineering
The fi rm’s project approach begins with a complete assessment of project requirements to achieve a LEED cerƟfi caƟ on or provide a sustainable design without cerƟfi caƟ on. To meet the project requirements our team will invesƟ gate all sustainability opƟ ons including photovoltaic solar system, commercial and residenƟ al fuel cell systems, geothermal ground source heat pump systems, low energy LED lighƟ ng products, water conservaƟ on design soluƟ ons, day lighƟ ng harvesƟ ng, low-fl ow plumbing fi xtures and high SEER air condiƟ oning equipment. IDS and its teams include over 40 LEED CerƟfi ed professions.

Zero Net Energy (ZNE)
IDS’ professional mechanical, electrical, and plumbing engineers are experienced in Net Zero Engineering. Our team seeks ways to improve the effi ciency of HVAC and electrical systems in buildings and apply smart net-zero energy design and strategies.

ADA Access Compliance
Our expert ADA (Americans with DisabiliƟ es Act) team off ers detailed ADA facility surveys and preparaƟ on of TransiƟ onal Plans, plan reviews, training, and product consulƟ ng on a regular basis to healthcare faciliƟ es, large corporaƟ ons, and federal, state and local government clients.

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8 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 Subconsultant Teaming Partners
Veneklasen Associates (Information Technology / Audio-Visual / Acoustics) Established in 1947, Veneklasen Associates is the oldest and one of the largest acousƟ cal consulƟ ng fi rms in the United States. Throughout our history, Veneklasen Associates has built a naƟ onal and internaƟ onal reputaƟ on based on competence, performance, quality, Ɵ mely response and pracƟ cal and cost-eff ecƟ ve soluƟ on. We execute our work uƟ lizing innovaƟ ve science, experience and in-house funded research. Our work is customized for each specifi c project and client’s needs.

Our services encompass architectural acousƟ cs, environmental noise and vibraƟ on miƟ gaƟ on, comprehensive low voltage consultaƟ on and design for audio-visual (AV), informaƟ on technology (IT) and security systems including the development of contract documents and formaƩ ed specifi caƟ ons. Hiring Veneklasen Associates to provide both acousƟ cal and low-voltage consultaƟ on and design provides improved coordinaƟ on, a single responsibility for “sound” and “convergence” – the harmony that integrated digital systems accomplish at reduced cost.

Sound quality and noise miƟ gaƟ on in the built environment is a signifi cant design element. Our goal is to opƟ mize the acousƟ cs according to building science, aestheƟ cs and cost. By uƟ lizing a proacƟ ve, collaboraƟ ve design approach we are able to address the acousƟ cal eff ect of the building systems and develop recommendaƟ ons and performance criteria with the design team and project consultants.

Group Delta (Geotechnical Engineering)
Established in 1986, Group Delta Consultants, Inc. has been providing a broad range of services to meet their clients’ diverse needs. Group Delta currently has eight offi ces and two cerƟfi ed laboratories located in Ontario, Torrance, Anaheim, Irvine, Oakland, Vacaville, Victorville and San Diego. Employing a staff of 110, their environmental engineering and geotechnical engineering team consists of highly skilled environmental engineers, scienƟ sts, industrial hygienists, geotechnical engineers, geologists, technicians, and support personnel specialized in their respecƟ ve fi elds.

Group Delta strives to provide excepƟ onal, value-added services while ensuring their projects are completed on schedule and within budget for their clients. The high level of involvement from their principals and senior management, and their commitment to developing innovaƟ ve cost saving soluƟ ons has resulted in repeat business and strong client relaƟ ons. Group Delta has received numerous awards and recommendaƟ ons from well-known organizaƟ ons in the public and private sectors highlighƟ ng the unique benefi ts of our approach and methodologies.

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Item 12.
9 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 Related Experience
County of Orange Public Works Capital Improvement Division MulƟ ple Libraries Assessment and Upgrades | El Toro and Brea, California As part of the County of Orange Public Works (OCPW) On-Call, IDS provided engineering and architectural design services for the renovaƟ on of the El Toro and Brea Libraries. IDS’ scope-of-work is to provide design and engineering services for modernizaƟ on and upgrades to the library addressing prioriƟ es from the faciliƟ es condiƟ on assessment report, which are defi ned as the necessary work including repairs that would provide a rapid return on investment including energy- effi ciency, necessary building or site improvements, repairs that preclude predictable deterioraƟ on, potenƟ al downƟ me, and/or higher short-term maintenance costs, and replacements that have exceeded their useful lifespan or are no longer ADA compliant.

In addiƟ on to interior upgrades, IDS was responsible for coordinaƟ on of a new furniture package, renovaƟ ons include building envelope, HVAC, electrical, communicaƟ ons, safety and security, and civil site improvements.

Project Dates: 2020 - design; 2021 - construcƟ on
Contract Amount: $216,011 (El Toro); $163,517 (Brea)
Client Reference:

County of Orange
Don Nguyen, Project Manager | Phone: (714) 380-7254
• Community Learning Environment
• Space Planning & Programming
• Interiors
• FF&E
• SchemaƟ c Design
• Site InvesƟ gaƟ ons
• Restroom Upgrades
• HVAC Upgrades
• Electrical Upgrades
• Cost EsƟ maƟ ng
Project Relevance

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Item 12.
10 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 County of Orange Public Works Capital Improvement Division El Toro Library
Tenant improvement to interior space consisting of interior finishes, lighting replacement, new casework, book stacks relocation, reconfiguration of public restrooms, back of house renovation, replace one set of exterior windows, replace 2 HVAC units, minor site work, and exterior paint. no square footage added. minor site work to address accessibility.

Total building footage:13,940 SQFT

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Item 12.
11 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 F. Relevant Experience
IDS provided architectural and engineering tenant improvements and upgrades to the exisƟ ng library for a conƟ nued and improved use of the public facility. the building is located on the west side of Seal Beach Boulevard, on Montecito drive in the City of Los Alamitos.

Project Dates: 2022 - design; project currently in plan check • Community Learning Environment
• Space Planning & Programming
• Interiors
• FF&E
• SchemaƟ c Design
• Site InvesƟ gaƟ ons
• Restroom Upgrades
• HVAC Upgrades
• Electrical Upgrades
• Cost EsƟ maƟ ng
Project Relevance
County of Orange Public Works Capital Improvement Division Los Alamitos-Rossmoor Library | Los Alamitos, California

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Item 12.
12 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 City of Commerce Public Library AtlanƟ c Branch - Conceptual Design | Commerce, CA Architectural concept design for the Bandini
Neighborhood Library. The project goal will
be to revitalize the exisƟ ng library that will
include creaƟ ng a children’s homework center.

The center will be an invaluable community
resource with staff and technology support.

This project will provide a safe and producƟ ve
environment to learn and thrive.

Design Date: 2022

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Item 12.
13 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 County of Orange | Multiple Architectural and Engineering Projects IDS conƟ nues to provide architectural and engineering (A/E) on-call task order services to the County of Orange. Various projects completed include the Yale Homeless Shelter, Master Planning for the El Toro Orange County Emergency Medical Services (OCEMS) Facility, and the Anita Drive Property CondiƟ on Assessment.

Contact: Mr. MaƩ hew Durbin, Sr. Project Manager
Phone: (714) 667-1626 | Email: maƩ [email protected] | Project Dates: 2019 - 2022 El Toro Library Contact Reference: Mr. Don Nguyen, Project Manager | Phone: (714) 380-7254 Brea Library Contact Reference: Ms. Sherry Toth, Assistant County Librarian | Phone: (714) 566-3033 City of Santa Ana Architectural Improvements
The IDS team is currently providing A/E services for the City of Santa Ana’s City Hall offi ce tenant improvements. Project scope of work includes coordinaƟ on with City departments, phasing/move management, MEP system upgrades, uƟ lity coordinaƟ on, and site analysis.

Contact: Ms. Gabriela Lomeli, Project Manager
Phone: (714) 565-2692 | Email: [email protected] | Project Dates: 2020 - on-going City of Irvine Police Department Workspace Relocation & Tenant Improvements The project focused on the expansion of the exisƟ ng police department (Public Safety) within the mulƟ -story Civic Center.

IDS provided architectural design services for tenant improvement for the proposed expansion and relocaƟ on of various departments.

Contact: Mr. Chris Brown, Sr. Project Manager
Phone: (949) 724-6937 | Email: chbrown@cityofi rvine.gov | Project Dates: 2019 - on-going County of Riverside Sheriff Department | Planning and A/E Improvement Projects Miscellaneous A/E services including planning and design services for mulƟ ple faciliƟ es for the County of Riverside Sheriff Department.

Contact: Mr. Ramon Tadrous, Director, Project Management Offi ce Phone: (951) 955-5951 | Email: rtadrous@riversidesheriff .org | Project Dates: 2021 - 2022 References

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Item 12.
14 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33

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1. Conceptual/SchemaƟ c Design Phase Services (the following tasks will be included but not limited to):
a. Review exisƟ ng record drawing plans.
b. Review uƟ lity invesƟ gaƟ on and provide uƟ lity relocaƟ on recommendaƟ ons, as necessary. c. Provide a fi eld invesƟ gaƟ on and measurements to assess exisƟ ng site condiƟ ons. d. Provide a topographical survey to fi nd exisƟ ng grade elevaƟ ons and provide a draŌ plan for city review and a fi nal plan with grade elevaƟ ons.
e. Lead an on-site kick-off meeƟ ng with the subconsultant team and the City. f. Manage project and coordinate with the City and the consultant team for team introducƟ ons, review of roles and communicaƟ ons protocols, Ɵ meline, and deliverables.
g. Provide project programming and visioning for the City to review and comment. d. Survey the project’s exisƟ ng condiƟ ons which will include pipe inspecƟ on services using camera and video technology.
e. Prepare conceptual/schemaƟ c design package (30%) for review and comment, including:
i. Civil plans including demoliƟ on, grading, drainage, paving, site plan, uƟ liƟ es, exisƟ ng improvements, including curb and guƩ er, sidewalk, stripping, and right-of-way informaƟ on and coordinaƟ on. ii. Architectural plans including architectural site plan, building composite plans, refl ected ceiling, building exterior elevaƟ ons, building secƟ ons, building and wall secƟ ons, and interior elevaƟ ons of the proposed renovaƟ on and upgrading, with construcƟ on details and landscaping plans. iii. Structural plans.
iv. Mechanical plans.
v. Plumbing and Fire ProtecƟ on plans.
vi. Electrical plans.
vii. Specialty plans including energy.
f. Provide a project schedule.
g. Provide a preliminary cost esƟ mate.

2. Design Development (DD) Phase
a. Upon the client’s approval of the schemaƟ c design package (30%) and cost esƟ mate, IDS will then prepare the design development package, which will include the following tasks:
i. Civil plans including demoliƟ on, grading, drainage, paving, site plan, uƟ liƟ es, exisƟ ng improvements, including curb and guƩ er, sidewalk, stripping, and right-of-way informaƟ on and coordinaƟ on. ii. Architectural plans including architectural site plan, building composite plans, refl ected ceiling, building exterior elevaƟ ons, building secƟ ons, building and wall secƟ ons, and interior elevaƟ ons of the proposed renovaƟ on and upgrading, with construcƟ on details and landscaping plans. iii. Structural plans.
iv. Mechanical plans.
v. Plumbing and Fire ProtecƟ on plans.
vi. Electrical plans.

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3. ConstrucƟ on Documents (CD) Phase - 100% Progress and EsƟ mates a. Upon the client’s approval of the design development package and cost esƟ mate, IDS will then prepare the construcƟ on documents and permit submiƩ al, which will include the following tasks:
i. Civil plans including demoliƟ on, grading, drainage, paving and uƟ liƟ es. ii. Architectural plans including building composite plans, refl ected ceiling, building elevaƟ ons, building and wall secƟ ons, landscaping plans, interior elevaƟ ons, and construcƟ on detailing. iii. Structural plans.
iv. Mechanical plans.
v. Plumbing and Fire ProtecƟ on plans.
vi. Electrical plans.
vii. Specialty plans including energy.
b. Provide a Quality Assurance and Quality Control review. c. Prepare fi nal 100% technical specifi caƟ ons.
d. IDS to lead the 100% submiƩ al review meeƟ ng with the project team and the City. e. Submit 100% CD package for fi nal permit approval.
f. Review construcƟ on document package and cost esƟ mate with the City. g. Review and address all city plan check comments to provide a fi nal document set for construcƟ on.

4. Bidding Phase
a. Upon the client’s approval of the construcƟ on documents and receipt of the building permit, IDS will support the City’s bidding process, which will include the following tasks:
i. Lead the pre-bid construcƟ on team meeƟ ng with the city, sub-consultants, and the general contractor. ii. Provide a bid schedule and payment schedule.
iii. Assist with bid addenda and clarifi caƟ ons in response to bidder quesƟ ons. iv. Support the City with bid evaluaƟ ons as necessary. v. Make design modifi caƟ ons to reduce construcƟ on cost as needed.

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Item 12.
19 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33

5. ConstrucƟ on AdministraƟ on/ObservaƟ on Phase
a. Upon selecƟ on of a general contractor, IDS will parƟ cipate in construcƟ on administraƟ on/observaƟ on. Tasks will include the following:
i. AƩ end a pre-construcƟ on conference.
ii. AƩ end on-site construcƟ on meeƟ ngs.
iii. Oversee project and coordinate with City and subconsultant team. iv. Review submiƩ als and mock-ups.
v. Respond to requests for informaƟ on (RFIs).
vi. Review proposed subsƟ tuƟ ons, alternates, and change orders. vii. Change Orders – All changes (increase or decrease in scope) must be submiƩ ed in wriƟ ng for City approval. The Consultant shall submit a cost fee proposal for all changes. The City will evaluate and issue a NoƟ ce to Proceed for each Change Order separately.
viii. Provide construcƟ on survey and staking as required. ix. Provide temporary markings depicƟ ng limits of construcƟ on prior to the pre-construcƟ on meeƟ ng. x. Observe construcƟ on during site visits for consistency with design intent as conveyed in the construcƟ on documents.
xii. AƩ end a substanƟ al compleƟ on walk through.
xiii. Prepare and submit a set of Mylars “Record drawings” refl ecƟ ng the as-built condiƟ ons of the project to the City of Coachella for review and approval.
xiv. Provide a digital copy of the project plans in .dwg and .pdf format to the City. xv. AƩ end a fi nal compleƟ on walk through.
xvi. Review contractor’s as-built drawings.

Deliverables
Consultant shall provide design submiƩ als, cost esƟ mates, schedules, as-built documents, and reports as outlined in the scope of work for the various design phases.

Consultant shall provide construcƟ on observaƟ on reports, responses to requests for informaƟ on, and review comments on submiƩ als during the construcƟ on phase.

Schedule
Design work will commence upon execuƟ on of the contract and be completed within ten months.

The bidding and construcƟ on phase is anƟ cipated to conƟ nue for 18 months aŌ er design compleƟ on.

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Item 12.
22 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33

PROJECT CONTROLS
IDS provides skills and decision-making capabiliƟ es honed from many years of experience serving our clients. The overarching goal will be to ensure that project work is performed in strict accordance with contract documents, the project’s schedule and budget, and governmental requirements. These services will primarily fall within the following four funcƟ onal categories:
• Cost Management: Provide accounƟ ng guidelines and budgets, establish cost control mechanisms, provide forecasts, validate project esƟ mates, develop esƟ mates, and negoƟ ate change orders, analyze cash fl ow, generate change order conƟ ngency reports, and develop esƟ mates for alternaƟ ve strategies for cost reducƟ on scenarios. • Time Management: Ensure Ɵ mely decision-making and acƟ ons regarding RFIs, submiƩ als, schedule development, schedule review, monitoring of schedule resources and analysis of Ɵ me extension requests. • Quality Management: Provide quality assurance and control funcƟ ons necessary for constructability review and inspecƟ on. Enforce codes, regulaƟ ons, design criteria, and safety requirements; and • Project/Contract AdministraƟ on: Ensure that all the administraƟ ve tasks that must take place during project execuƟ on are accounted for.

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Item 12.
23 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33

Value Engineering Project Example:

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Item 12.
24 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33

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COACHELLA LIBRARY ANNEX RENOVATION PROJECT
January '24 February '24 March '24 April '24 Task Name Start Finish Duration (Calendar
Days)
June '23 August '23 September '23 October '23 November '23 December '23 July '23 May '24 July '24 June '24 Project Schedule

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Item 12.

3. Exceptions / Deviations

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Item 12.
27 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 Exceptions/Deviations
IDS does not have any excepƟ ons or deviaƟ ons from the requirements of this RFP.

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Item 12.

4. Appendices

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Item 12.
29 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 IDS Group will provide services specifi c to the project scope requirements. Our experience has been to furnish the most expediƟ ous and effi cient team to reduce response Ɵ mes and include support for key stakeholders to achieve a collaboraƟ ve successful project.

Proposed Staffing and Project Organization

IDS IN-HOUSE A/E TEAM
Shelley Sivak, RA, LEED AP*
Project Architect
Annielyn Bactol, Assoc. AIA, LEED AP*
Project Manager
Mahsa Javaherian
Sr. Architectural Designer
Anthony Zanotti, PE*
Mechanical Engineer
Darren Smith, PE, BEAP*
MEP Manager
Bradley Mansfi eld, RA, AIA
Quality Assurance / Quality Control
Steven Collins, PE*
Lead Electrical Engineer
Matthew Michnewich, SE*
Lead Structural Engineer
Adrian Anderson, PE
Lead Civil Engineer
Joy Lyndes, PLA, FASLA
Landscape Architect
Narges Ghazi
Electrical Designer
Faisal Dakhil, BSCE, MSCE*
Cost Engineer / Estimator
*Key Staff
Land Surveying
Audio-Visual / Acoustics /
Information Technology
Geotechnical Engineering

SUBCONSULTANTS

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Item 12.
30 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 Mr. Silber is an award-winning architect covering a broad range of urban projects, including a number in areas of special interest, such as the link public educaƟ on creates between culture and economic vitality. He has mastered the interface between community design expectaƟ ons, urban in-fi ll architecture and modern code standards for fi re / life safety, energy, and accessibility. John has been an acƟ ve member of the architecture and urban design of Southern California.

Relevant Project Experience
County of Orange DPW Brea Library RenovaƟ ons | Brea, CA County of Orange DPW El Toro Library RenovaƟ ons and Upgrades | Lake Forest, CA County of Orange Dept. Public Works Los Alamitos-Rossmoor Library Space Planning and Architectural Improvements | Los Alamitos, CA
County of Orange Yale Homeless Shelter | Santa Ana, CA
City of Santa Ana - City Hall Offi ce Space Planning and Architectural Improvements | Santa Ana, CA
City of Irvine Workspace Planning and Architectural Improvements | Irvine, CA Education
Master of Architecture,
Southern California
Institute of Architecture
Professional Credential
Architect, CA
#C15573
John Silber, RA
Principal Architect
Education
Master of Architecture,
California State Polytechnic
University, Pomona
Professional Credentials
Architect, CA
#C33767
LEED Accredited Professional
Shelley Sivak, RA, LEED AP
Project Architect
Ms. Sivak has been involved in the fi elds of architecture and interior design for more than 25 years, shaping space, and bringing life to both urban and suburban seƫ ngs, which create a strong sense of place. Shelley specializes in reviewing the state of the exisƟ ng building and evaluates’ its size and layout for the intended use, idenƟ fying the need for repair, renovaƟ on, and expansion. Projects have included programming, schemaƟ cs, design development, color and fi nish selecƟ ons, client presentaƟ ons, construcƟ on documentaƟ on, researching and wriƟ ng specifi caƟ ons, budgeƟ ng, project, and construcƟ on administraƟ on.

Relevant Project Experience
County of Orange Dept. Public Works El Toro Library Space Planning and Architectural Improvements | Lake Forest, CA
County of Orange Dept. Public Works Brea Library Space Planning and Architectural Improvements | Brea, CA
County of Orange Dept. Public Works Los Alamitos-Rossmoor Library Space Planning and Architectural Improvements | Los Alamitos, CA County of Orange Yale Homeless Shelter | Santa Ana, CA
Municipal Water District of Orange County Offi ce Space Planning and Architectural Improvements | Fountain Valley, CA
Project Team Resumes

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Item 12.
31 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 Annielyn is a collaborate team player who brings over 20 years experience in programming, code analysis while leading project teams from schemaƟ c design through construcƟ on documentaƟ on, construcƟ on administraƟ on, and project closeout. Her work approach is to defi ne the project issues to allow for the development of quality offi ce workspace environments with consideraƟ on to long-term client needs She ensures design soluƟ ons are relaƟ ve and synthesized that support the needs of end users.

Relevant Project Experience
Metropolitan Water District of Orange County, AdministraƟ on Offi ce Building Tenant Improvement | Fountain Valley, CA
Applied Medical Research Facility L203 Building Expansion | Lake Forest, CA Applied Medical Research Facility R114 Tenant Improvement | Rancho Santa Margarita, CA
Applied Medical Research Facility R105 Cogen ConstrucƟ on AdministraƟ on | Rancho Santa Margarita, CA
Education
Masters in Urban Planning,
University of the Philippines
Bachelor of Science, Architecture,
University of Santo Tomas,
Philippines
Professional Credential
LEED Accredited Professional
Annielyn Bactol, Assoc. AIA, LEED AP
Architectural Project Manager
Education
Doctorate, Structural Engineering,
Cornell University
Master of Science, Structural
Engineering, Cornell University
Bachelor of Science, Civil
Engineering, Cairo University
Professional Credentials
Structural Engineer, CA
#S3680
Civil Engineer, CA
#C43988
LEED Accredited Professional
Said Hilmy, PhD, SE, LEED AP
Structural Engineer
Dr. Hilmy has 30 years of experience in structural engineering design and analysis and project management with strong experƟ se in the design and upgrade of steel, concrete, and wood structures. Recognized for his knowledge of code developments and seismic retrofi t, Dr. Hilmy has worked on more than $3 billion engineering projects and more than 200 seismic assessments and retrofi t projects in California and other states since the 1985 Mexico City earthquake.

Relevant Project Experience
County of Orange DPW Brea Library RenovaƟ ons | Brea, CA County of Orange DPW El Toro Library RenovaƟ ons and Upgrades | Lake Forest, CA
County of Orange Yale Homeless Shelter | Santa Ana, CA
City of Azusa Light & Water Department Space Planning and Architectural Improvements | Azusa, CA
City of Santa Ana - City Hall Offi ce Space Planning and Architectural Improvements | Santa Ana, CA
City of Irvine Workspace Planning and Architectural Improvements | Irvine, CA CalOpƟ ma Space Planning and Architectural Improvements | Orange, CA Project Team Resumes

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Item 12.
32 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 Darren Smith is a registered mechanical engineer with more than 23 years of experience in both design bid build and design build projects. Darren is an experienced design engineer and project manager with extensive experience in designing and managing numerous construcƟ on projects requiring strong cross communicaƟ on at various levels of project ownership.

Relevant Project Experience
County of Orange Yale Homeless Shelter | Santa Ana, CA
City of Santa Ana - City Hall Offi ce Space Planning and Architectural Improvements | Santa Ana, CA
City of Anaheim West Tower HVAC RehabilitaƟ on and Replacement | Anaheim, CA City of Carlsbad Public Safety Center and Emergency OperaƟ ons Center | Santa Ana, CA
Amgen Offi ce Workspace of the Future | Thousand Oaks, CA Education
Bachelor of Science,
Mechanical Engineering
Technology,
California State University,
Long Beach
Professional Credential
Mechanical Engineer, CA
# M30841
LEED Accredited Professional:

Building Design and
Construction
ASHRAE: BEAP (Building
Energy Auditing Professional)
Darren Smith, PE, BEAP
Lead MEP Manager
Education
Master of Engineering,
Civil Engineering
Rensselaer Polytechnic Institute
Bachelor of Science,
Civil Engineering
Rensselaer Polytechnic Institute
Professional Credentials
Structural Engineer
CA, #S-6747
Civil Engineer
CA, #C-84504
Matthew Michnewich, SE
Structural Engineer
Mr. Michnewich is a licensed Structural Engineer in California with over 9 years of experience in building design and analysis. His areas of experƟ se include seismic evaluaƟ on and retrofi t of exisƟ ng buildings using performance-based design methods, along with new construcƟ on of concrete and steel buildings. MaƩ ’s passion for seismic engineering and extensive knowledge of both structural behavior and building codes have quickly made him a leader on important and complex projects in the educaƟ on, commercial, and civic sectors. MaƩ conƟ nually works to advance the state of pracƟ ce as an acƟ ve member of the ASCE 41 technical commiƩ ee and as a board member for SEAOSC.

Relevant Project Experience
City of Carlsbad Public Safety Center and Emergency OperaƟ ons Center | Carlsbad, CA
City of Carlsbad Emergency OperaƟ ons Center Conference Wing| Carlsbad, CA City of Carlsbad Fleet OperaƟ ons Building - Anchorage Design for New Vehicle LiŌ s | Carlsbad, CA
State of California, Department of General Services, Junipero Serra Slab and Beam Repair | Los Angeles, CA
Project Team Resumes

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Item 12.
33 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 Mr. Zanoƫ is a performance driven HVAC engineer who takes the iniƟ aƟ ve, to operate with integrity, and thrive in a fast-paced work environment Design experƟ se in staƟ c pressure loss, head loss, load calculaƟ ons, LEED plumbing and HVAC design, pump and other HVAC unit selecƟ on, and plumbing equipment selecƟ on. Currently, Anthony oversees all phases of construcƟ on administraƟ on including submiƩ al review, RFI’s, and site visits/reports. He is profi cient in Revit and AutoCad.

Relevant Project Experience
Pomona Resource Building A/E Improvements and Upgrades | Pomona, CA City of Carlsbad Public Safety Center & Emergency OperaƟ ons Center HVAC System | Carlsbad, CA
Cedars Sinai - Mechanical System Upgrade for The Wilshire Clinic Remodel and Expansion | Los Angeles, CA
Orange County SanitaƟ on District, EPSA Motor Cooling Improvements, Plant No. 2 | Fountain Valley, CA
Anaheim General Hospital Air Handler Unit Upgrade | Anaheim, CA Education
Bachelor of Science,
Mechanical Engineering,
University of Southern California
Professional Credential
Mechanical Engineer, CA
#M36110
Anthony Zanotti, PE
Mechanical Engineer
Education
Master of Science,
Civil Engineering,
University of Southern California
Bachelor of Science,
Civil Engineering,
University of Southern California
Faisal Dakhil, MSCE, BSCE
Cost Estimator
Mr. Dakhil has over 30 years of pre-construction, construction management, and estimating experience in a wide spectrum of projects ranging in value from $1 million to more than $250 million. As Senior PM and Chief Estimator, Faisal has accumulated a long track record of successful jobs coming in under budget and on-time, resulting in substantial savings for the clients.

Relevant Project Experience
County of Orange DPW El Toro Library RenovaƟ ons and Upgrades | Lake Forest, CA
County of Orange DPW Brea Library RenovaƟ ons | Brea, CA City of Santa Ana - City Hall Offi ce Space Planning and Architectural Improvements | Santa Ana, CA
City of Irvine Workspace Planning and Architectural Improvements | Irvine, CA West Basin Municipal Water District Donald L. Dear Building Offi ce Space EvaluaƟ on and Planning | Carson, CA
City of Rancho Santa Margarita City Hall Offi ce Space Planning and Architectural Improvements | Rancho Santa Margarita, CA
Project Team Resumes

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Item 12.
34 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 Education
Bachelor of Science,
Business Administration,
Phoenix University
Architectural Technology,
Orange Coast College
Professional Credential
Architect,
CA #27303
Bradley Mansfield, RA, AIA
Quality Assurance - Quality Control Manager
Bradley is a licensed architect who takes the iniƟ aƟ ve to complete processes of coordinated project deliverables and management. He is well-versed in various responsibiliƟ es including contracts, scheduling, budgeƟ ng, negoƟ aƟ ng, inclusive team building, mentoring, collaboraƟ ng, client management, quality assurance, quality control and value engineering. Bradley has over 30 years of design experience in California for community focused projects in adapƟ ve reuse, historical buildings, educaƟ on, senior living, and urban infi ll projects.

Relevant Project Experience
City of HunƟ ngton Beach Police Headquarters* | HunƟ ngton Beach, CA Riverside Community College Maker Space, InnovaƟ on Center, and Library* | Riverside, CA
Citrus College Child Development Center* | Glendora, CA Fullerton College, Accessibility ModernizaƟ on* | Fullerton, CA *Staff experience with another fi rm
Steven is a licensed engineer in the design of electrical building systems to meet client requirements for a variety of new construction and renovation work in the areas of office facilities, data centers, banks, universities, hospitals and educational facilities. He is also skilled in the design of Photovoltaic Systems for both ground mount and roof-mounted systems ranging in sizes from small systems up to 5 MW systems, as well as the design responsibility for a 789 KW Gas Turbine Microgrid.

Relevant Project Experience
City of Newport Beach Central Library Elevator | Anaheim, CA City of Anaheim West Tower, HVAC RehabilitaƟ on and Replacement | Anaheim, CA
Pacifi c Park Electrical Upgrades | Menifee, CA
Cal Poly Pomona Lyle Center for RegeneraƟ ve Studies A/E Upgrades | Pomona, CA Education
Bachelor of Science,
Aeronautical Engineering,
Rensselaer Polytechnic
Institute
Master of Science,
Electrical Engineering,
Rensselaer Polytechnic
Institute
Professional Credential
Electrical Engineer,
CA #22808
Steven Collins, PE, LEED AP
Lead Electrical Engineer
Project Team Resumes

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Item 12.
35 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 John LoVerde is an expert acoustical consultant with a focus on testing, research, and reporting methodology. As a researcher, John’s spent time on the acoustical performance reliability of construction assemblies and products such as windows and doors. To this end, John has developed a comprehensive database populated with the firm’s data acquired over decades that describe the range of performance variables associated with IIC and STC test results. This tool aids clients and others to gauge the ability of a given assembly to meet code compliance thresholds, as well as compare acoustical performance as a function of cost.

Relevant Project Experience
City of Commerce, Rosewood Park Library | Commerce, CA
City of Alhambra Library | Alhambra, CA
Pico Branch Library at Virginia Park | Santa Monica, CA Quartz Hill Public Library | Quartz Hills, CA
Digital Media Labs, Central Library | Los Angeles, CA
Digital Media Labs, Pio Pico Library | Los Angeles, CA
Skyline Hills Branch Library | San Diego, CA
Education
Master of Science, Acoustics
University of California,
Los Angeles
Bachelor of Science,
Mechanical Engineering,
California State Polytechnic
University, Pomona
Professional Affiliations
AcousƟcal Society of America
(ASA)
American Society of
Mechanical Engineering
(ASME)
American Society of
HeaƟng, RefrigeraƟng &
Air CondiƟoning Engineers
(ASHRAE)
John J. Loverde
Director, Architectural Acoustics
Education
San Francisco Institute of Architecture
University of Hawaii at Manoa -
School of Architecture
Professional Certifications
Certified Technology Specialist -
Designer (CTS-D), Audiovisual and
Integrated Experience Association
(AVIXA)
Crestron - DM-D, NVX & NVX
Networking
Menandro Domingo, CTS-D
IT/AV/Security Systems Consultant
Menandro Domingo is a highly experienced Audio-Visual Systems designer, who throughout his 19-year career, has worked on all manner of building types, size and AV systems complexity. This includes classrooms, boardrooms, auditoriums, training faciliƟ es, mulƟ -purpose spaces and public address systems for hospitals and transportaƟ on faciliƟ es. He is an adept modeler including sight-line studies and power and heat load calculaƟ ons, as well as an exacƟ ng designer of AV paging and other systems.

Relevant Project Experience
Los Angeles County Offi ce of EducaƟ on | Downey, CA
Ocean Discovery InsƟ tute | San Diego, CA
SeaƩ le Central Library | SeaƩ le, WA
Santa Ana College, Science Center | Santa Ana, CA
Rancho Los Amigos | Downey, CA
California State University, Northridge - Student Union | Northridge, CA Los Angeles Community College District, Mission College - Various Buildings | Sylmar, CA
Project Team Resumes

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36 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 Project Team Resumes
Ms. Chang is a registered civil engineer in the State of California with over 19 years of experience on a broad range of projects in the fields of geotechnical engineering and earthquake engineering. Her areas of experƟse include probabilisƟc and determinisƟc seismic hazard analysis, seismic deaggregaƟon, selecƟon and modificaƟon of earthquake ground moƟons, 1-D and 2-D site response analyses, and numerical modeling. Ms. Chang has significant experience with seismic hazard analysis and ground moƟon development throughout California as well as soilstructure interacƟon evaluaƟons for retaining walls, excavaƟons, buildings and foundaƟons, and underground structures and tunnels, under staƟc and seismic condiƟons.

Relevant Project Experience
Hollywood Park RevitalizaƟ on Project | Inglewood, CA
Pio Pico ResidenƟ al Development | Carlsbad, CA
Mixed-use Development and Subterranean Parking Structure | Santa Monica, CA Broadstone Hancock Park | Los Angeles, CA
UC San Diego Hillcrest Medical Center Campus Redevelopment | San Diego, CA St. Paul’s Senior Center Geotechnical InvesƟ gaƟ on | San Diego, CA City of Inglewood Civic Center Seismic Upgrade | Inglewood, CA Education
Master of Science,
Civil Engineering
University of California,
Los Angeles
Bachelor of Science, Civil
Engineering
University of California,
Los Angeles
Professional Registrations
Licensed Civil Engineer,
CA, #70959
Post-Disaster Safety
Assessment Program (SAP)
Evaluator,
State of California (ID#65161),
California Emergency
Management Agency
(CalEMA, Formerly OES)
Kristen Chang, PE
Senior Geotechnical Engineer

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37 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 Veneklasen Associates
Consultants in Acoustics | AV | IT | Security | Environmental Noise | Underwater Acoustics | Modeling FEA SEA BEM 1711 Sixteenth Street x Santa Monica California 90404 x tel: 310.450.1733 x fax: 310.396.3424 x www.veneklasen.com May 9, 2023
IDS Group
1 Peter Canyon Road, Suite 130
Irvine, California 92606
Attention: Liza Hall
Subject: Coachella Library Project; Coachella, California Dear Liza:

Veneklasen Associates, Inc. (Veneklasen), is excited to join the IDS Group team to provide Acoustics, Audio-Visual, Information Technology and Security System Design services for the Coachella Library Project.

Our company has a proven track record of delivering exceptional services in Acoustics, Audio Visual, IT, and Security.

We are dedicated to working closely with you to achieve the project's objectives and deliver outstanding results.

We look forward to working with you and the IDS team to achieve a successful project outcome.

Respectfully submitted,
Veneklasen Associates, Inc.

Mahabir Atwal, Ph.D.

Principal
Subconsultant Teaming Letters

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38 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 370 Amapola Avenue, Suite 212, Torrance, CA90501TEL: (310) 320Ͳ5100 Anaheim – Irvine – Ontario – San Diego – Torrance
www.GroupDelta.com
IDS Group May 9, 2023
1 Peters Canyon Rd., Suite 130
Irvine, CA 92606
SUBJECT: Memorandum of Understanding
This Memorandum of Understanding confirms our commitment that Group Delta will join the IDS Group team and will provide services to IDS Group, in the form of a preliminary geotechnical report. The report will be written for Geotechnical Services for the Coachella Library Annex Renovation Project, in response to the Request for Proposals for Professional Engineering and Landscape Architectural Services, City Project No. FͲ33. The City of Coachella proposes to renovate and upgrade the existing 7,700 SF Coachella Library Annex on Seventh Street between Vine Avenue and Orchard Avenue.

We appreciate this opportunity to be of continued professional service. Please contact us with questions or comments, or if you need anything else.

GROUP DELTA CONSULTANTS, INC.

Jaime Bueno, P.E.
Associate Engineer
Subconsultant Teaming Letters

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Item 12.
39 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 Subconsultant Teaming Letters
From: Chris Riehle <[email protected]>
Sent: Tuesday, May 09, 2023 3:03 PM
To: Adrian Anderson
Cc: John Silber; Liza Hall
Subject: Re: Memorandum Commitment Letter for Land Surveying - Coachella Library Annex Renovation Project Proposal

EXTERNAL EMAIL
Adrian,
as principal of Andrade Riehle Land Surveying, LLP (ARLS), our firm is committed to providing to IDS Group the stated land surveying services below as part of this project.

Chris Riehle
Christopher Riehle, PLS
Andrade+Riehle Land Surveying, LLP
917 Glenneyre Street, Suite 1
Laguna Beach, CA 92651
(m) 714.412.9009
(o) 949.494.3388
[email protected]
From: Adrian Anderson <[email protected]>
Sent: Tuesday, May 9, 2023 2:13 PM
To: Chris Riehle <[email protected]>
Cc: John Silber <[email protected]>; Liza Hall <[email protected]> Subject: Memorandum Commitment Letter for Land SurveyingͲCoachella Library Annex Renovation Project Proposal㻌㻌㻌㻌
Chris,
Please see scope below to be included as the contents for the subconsultant Memorandum Commitment Letter, which this email will serve with your affirmative email reply committing ARLS, Inc. Land Surveying services as part of the IDS Group team.

Scope of services includes lump sum for conventional topographic survey at 1”=10’ scale of property and immediate vicinity to fence, wall, or other assumed property line for the Coachella Library Annex Renovation Project (City Project FͲ 33). Survey to include building wall perimeter corners, sidewalks, onͲsite parking lot, shot of finished floor inside doors to buildings to be modified, and curb to curb street sections at 25’ O.C. along the property frontage for 7th Street and Orchard Avenue including striping for stop traffic controls, crosswalks and onͲstreet angled parking.

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5. Cost and Price Proposal

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41 City of Coachella
Coachella Library Annex Renovation Project | City Project F-33 Cost Proposal
Please see IDS’ Cost and Price Proposal located in a separate envelope labeled Envelope No. 2.

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Submitted by:
1 Peters Canyon Road, Suite 130, Irvine, CA 92606
T: 949.387.8500 F: 949.387.0800 www.idsgi.com
February 10, 2023
1 Peters Canyon Road, Suite 130 | Irvine, California 92606 | T: (949) 387-8500 | www.idsgi.com

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displacement
avoidence
plan
Kounkuey Design Initiative
City of Coachella

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03 Task 1.1 Housing
KDI will review all available City housing
data, reports, and other relevant
documents to identify indicators of
potential displacement or displacement
risk. We will develop maps of displacement
risk or vulnerability that the City can use to
support the TCC proposal.

Task 1.1.1 Resident Focus Group
To supplement City data, KDI will organize
and host a focus group of residents who
represent renters, home owners, and the
formerly unhoused. Our planning team will
synthesize and visualize the findings and
submit them to the City.

Task 1.2 Small Business
KDI will review all available City small
business data to identify economic risks
and opportunities.

Task 1.2.1 Small Business Focus Group
To supplement City data, KDI will organize
and host a focus group of 5-6 small business
owners who represent different sectors in
Coachella’s economy. Our planning team
will synthesize and visualize the findings
and submit them to the City.

Deliverables
• Displacement risk maps
• Summary of housing and small
Task 1: Needs Assessment
Research
project activities
needs 1. assessment
implementation 3. framework
policy 2. development
write TCC 4. application
The Process

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04 Task 2: Policy Development
Task 2.1 Review Existing Anti-displacement
Policies
The City will send KDI all existing City
policies related to housing and small
businesses. KDI will review and then
organize a check-in to clarify existing
policies and practices.

Task 2.2 Develop Draft Policies to
Implement
Based on the list of TCC approved policies
and the City’s needs, we will prepare
a menu of possible housing and small
business policies for the City to adopt.

Task 2.3 Policy Workshop
In the working session, KDI and the City
will collectively select three housing and
two business recommendations from the
menu developed in Task 2.2.
• Implementation Team assembled
• implementation strategy
Task 3: Implementation
Framwork
KDI will meet with up to 6 potential partners
with expertise in engagement, policy, and
legal services in order to identify a DAP
implementation team. In consultation with
selected partners, KDI will develop the
implementation strategy to be included in
the TCC application.

Deliverables
project activities
• TCC application
Task 4: Write TCC Application
In coordination with the City of Coachella,
KDI will write the TCC application based
on the five selected policies and the
implementation strategy.

Deliverables
needs 1. assessment
implementation 3.framework policy 2. development
write TCC 4.application

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05 budget

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Item 13.
kounkuey design initiative
[email protected]
office +1 (213) 537-0031
We look forward to discussing this proposal with you.

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Item 13.

STAFF REPORT
5/24/2023
TO: Honorable Mayor and City Council Members
FROM: Celina Jimenez, Economic Development Director
SUBJECT: Authorize the City Manager to Execute a Professional Services Agreement with Kounkuey Design Initiatives in the Amount of $48,823.00 for the Preparation of the Displacement Avoidance Plan for the Transformative Climate Communities Round 5 Implementation Grant Program
STAFF RECOMMENDATION:

Staff recommends that the City Council consider authorizing the City Manager to execute a Professional Services Agreement with Kounkuey Design Initiatives in the amount of $48,823.00 for the preparation of the Displacement Avoidance Plan for the Transformative Climate Communities Round 5 Implementation Grant Program.

BACKGROUND:

On September 14, 2016, Governor Brown signed AB 2722 (Burke), which created the Transformative Climate Communities (TCC) Program, administered by the Strategic Growth Council, in partnership with the Department of Conservation (DOC) and other State agencies. The TCC Program furthers the purposes of AB 32 (Nunez, Chapter 488, Statutes of 2006) and AB 2722 (Burke, Chapter 371, Statutes of 2016) by funding projects that reduce greenhouse gas (GHG) emissions through the development and implementation of neighborhood-level transformative climate community plans that include multiple, coordinated GHG emissions reduction projects that provide local economic, environmental, and health benefits to disadvantaged communities.

Previous rounds of TCC funding (Rounds 1-3) were provided by Greenhouse Gas Reduction Fund (GGRF), an account established to receive Cap-and-Trade auction proceeds and direct towards GHG reducing projects through the California Climate Investments (CCI) program. For Rounds 4-6, funding of the TCC program is provided through the General Fund’s Climate Budget.

DISCUSSION/ANALYSIS:

The Transformative Climate Communities (TCC) Program administered by the Strategic Growth Council (SGC) establishes a new framework for achieving California’s climate goals by concentrating significant resources to accelerate local greenhouse gas emission reductions and uplift the State’s most disadvantaged communities. While revitalization brings many benefits, there are reasons to be concerned about the negative effect that increased investment and

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Item 13.
development might have on vulnerable populations. As such, the TCC Program also requires policies and programs to avoid the displacement of existing residents and local businesses, to help ensure these key stakeholders benefit from the investment. As part of the application submission requirements and potential recipient of Program funds, the City of Coachella would like to enlist the support of Kounkuey Design Initiatives (KDI) to lead the development of a Displacement Avoidance Plan (DAP) through a community process that informs the design of the plan that includes strategies to reduce economic displacement risk within the Project Area.

The Displacement Avoidance Plan development must include, at a minimum, a community engagement process that informs the design of the plan; a 30-45-day period for public review and written comments; and a minimum of one public workshop; thorough analysis of displacement vulnerability of both existing residents and small businesses within the TCC Project Area; revised policies and programs to address the identified vulnerability of existing residents and small businesses within the TCC Project Area; Displacement Avoidance Taskforce structure and membership; and a requirement that the Displacement Avoidance Plan must meet all TCC Program Guidelines. The Displacement Avoidance Plan is categorized as a transformative plan within the Transformative Climate Community grant program guidelines and is a living document that will support community input throughout the Transformative Climate Communities grant program performance period. Kounkuey Design Initiatives needs funding support in order to conduct these activities as required by the grant program:

Budget
Task 1: Needs Assessment Research $17,210.00
Task 2: Policy Development $21,878.00
Task 3: Implementation Framework $8,735.00
Task 4: Prepare DAP TCC Application Section $1,000.00
Total: $48,823.00
ALTERNATIVES:

1. Authorize the City Manager to Execute a Professional Services Agreement with Kounkuey Design Initiatives in the Amount of $48,823.00 for the Preparation of the Displacement Avoidance Plan for the Transformative Climate Communities Round 5 Implementation Grant Program

2. Not authorize this request.

FISCAL IMPACT:

The City’s General Fund will be reduced by $48,823.00 if the City Council approves this request.

ATTACHMENTS:

1. KDI Displacement Avoidance Plan Proposal

2. KDI Professional Services Agreement

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Item 13.
1 80237.00000\19870870.1

CITY OF COACHELLA

PROFESSIONAL SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this ___ day of May, 2023 by and between the City of Coachella, a municipal corporation organized under the laws of the State of California with its principal place of business at 53390 Enterprise Way, Coachella, California 92236 (“City”) and Kounkuey Design Initiatives, a private corporation with its principal place of business at 1515 Sixth Street, Coachella, CA 92236 (“Consultant”). The City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement.

Consultant represents that it is experienced in providing community-led planning services to public clients, is licensed in the State of California, and is familiar with the plans of the City.

2.2 Project.

The City desires to engage Consultant to render such services for the TCC IG R5 Displacement Avoidance Plan (“Project”) based in the city of Coachella, California, as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional art mural services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules, and regulations.

3.1.2 Term. The term of this Agreement shall be from May 25, 2023 to August 1, 2023 unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.

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2 3.2 Responsibilities of Consultant.

3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant’s conformance with the Schedule, the City shall respond to Consultant’s submittals in a timely manner. Upon request of the City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of the City.

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3 3.2.5 City’s Representative. The City hereby designates Gabriel D. Martin, City Manager or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). The City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. Consultant shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.2.6 Consultant’s Representative. Consultant hereby designates Chelina Odbert, Chief Executive Officer and Founding Principal, or his or her designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”).

Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and sub-consultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and sub-consultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.8.1 Period of Performance and Liquidated Damages. Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Project Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. Pursuant to Government Code Section 53069.85, Consultant shall pay to the City as fixed

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4 and liquidated damages the sum of $100 per day for each and every calendar day of delay beyond the Performance Time or beyond any Project Milestones established pursuant to this Agreement.

3.2.10 Insurance.

3.2.10.1 Time for Compliance. Consultant shall not commence Work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any sub-consultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the sub-consultant has secured all insurance required under this section.

3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Agreement by the Consultant, its agents, representatives, employees or sub-consultants.

Consultant shall also require all of its sub-consultants to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:

Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. (B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used including, but not limited to, form CG 2503, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: One Million Dollars ($1,000,000) per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $1,000,000 per accident for bodily injury or disease.

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5 3.2.10.3 Professional Liability. Consultant shall procure and maintain, and require its sub-consultants to procure and maintain, for a period of five (5) years following completion of the Project, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than $2,000,000 per claim, and shall be endorsed to include contractual liability.

3.2.10.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to the Work or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way.
(B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. (C) Workers’ Compensation and Employer’s Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy, which arise from work performed by the Consultant. (D) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents, and volunteers.

3.2.10.5 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In

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6 addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents, and volunteers.

3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and sub-consultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.3 Fees and Payments.

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”A” attached hereto and incorporated herein by reference. The total compensation shall not exceed Forty-Eight Thousand Eight Hundred and Twenty-Three Dollars ($48,823.00).

Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

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7 3.3.2 Payment of Compensation. Consultant shall submit to the City a monthlyitemized statement, which indicates work completed and hours of the Services rendered by Consultant. The statement shall describe the amount of the Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. The City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by the City.

3.3.4 Extra Work. At any time during the term of this Agreement, the City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work, which is determined by the City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

3.3.5 Labor Code Requirements.

3.3.5.2 Registration and Labor Compliance. If the Services are being performed as part of an applicable “public works” or “maintenance” project, then, in addition to the foregoing, pursuant to Labor Code sections 1725.5 and 1771.1, Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR.

3.4 Accounting Records.

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8 3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of the City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.5 General Provisions.

3.5.1 Termination of Agreement.

3.5.1.1 Grounds for Termination. The City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services, which have been adequately rendered to the City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.

Consultant:

Kounkuey Design Initiatives
1515 Sixth Street
Coachella, CA 92236
Attn: Chelina Odbert, CEO + Founding Principal
City:

City of Coachella
53390 Enterprise Way
Coachella, CA 92236
Attn: Dr. Gabriel D. Martin, City Manager

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9 Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Ownership of Materials and Confidentiality.

3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for the City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all sub-consultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the sub-consultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data.

Consultant makes no such representation and warranty in regard to Documents & Data, which were prepared by design professionals other than Consultant or provided, to Consultant by the City. The City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at the City’s sole risk.

3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of the City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant, which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use the City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of the City.

3.5.6 Indemnification. To the fullest extent permitted by law, Consultant shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free

Page 146 ends

Item 13.
10 and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, omissions or willful misconduct of Consultant, its officials, officers, employees, agents, consultants and contractors in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys’ fees and other related costs and expenses. Consultant shall defend, at Consultant’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its directors, officials, officers, employees, agents or volunteers.

Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse the City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant’s obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by the City, its official’s officers, employees, agents or volunteers. Notwithstanding the foregoing, to the extent Consultant’s Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant.

3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County.

3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.10 City’s Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

Page 147 ends

Item 13.
11 referencing time, days or period for performance shall be deemed calendar days and not workdays.

All references to Consultant include all personnel, employees, agents, and sub-consultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

3.5.14 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or sub-consultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any sub-consultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code, which require every

Page 148 ends

Item 13.
12 employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.6 Subcontracting.

CITY OF COACHELLA KOUNKUEY DESIGN INITIATIVES
By: By:

Dr. Gabriel D. Martin Chelina Odbert
City Manager Chief Executive Officer
Approved as to Form: Attest to:

Carlos Campos Delia Granados
City Attorney Deputy City Clerk

Page 149 ends

Item 13.

A-1
EXHIBIT “A”

SCOPE OF SERVICES
Budget
Task 1: Needs Assessment Research $17,210.00
Task 2: Policy Development $21,878.00
Task 3: Implementation Framework $8,735.00
Task 4: Prepare DAP TCC Application Section $1,000.00
Total: $48,823.00

Page 150 ends

Item 13.

B-1
EXHIBIT “B”

SCHEDULE OF SERVICES
Project Start Date: May 25, 2023
Completion Date: June 30, 2023

Page 151 ends

Item 13.

STAFF REPORT
5/24/2023
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E. City Engineer
SUBJECT: APPROVING A RESOLUTION OF THE CITY OF COACHELLA CITY

COUNCIL SUMMARILY VACATING ALL RIGHT OF WAY

INTEREST OF SAID CITY FOR STREET EASEMENTS LOCATED ON
ASSESSOR PARCEL NUMBER 778-081-003.

STAFF RECOMMENDATION:

Approve Resolution No. 2023-37, a Resolution of the City of Coachella, California, summarily vacating all right-of-way interest of said City for Street Easements.

BACKGROUND:

Chelsea Investment Corporation proposes to build an affordable housing complex known as Tripoli apartments with property frontage on Sixth Street, Tripoli Way, Bagdad Avenue and Cesar Chavez Street. A portion of this proposed development is encumbered by an easement as described and depicted in Exhibits A and B, attached to Resolution No. 2023-37. These easements were originally intended for public right-of-way use for a potential future alley. However, the easements have not been developed in accordance with its acquired purpose and no maintenance efforts or money has been expended in promoting the easement for its intended use. The easement has no public utilities and currently exists as an unimproved, unmaintained and inaccessible dirt area.

The development of the Tripoli apartment facility will vacate any public purpose of the easement.

In order for Tripoli to install decorative wrought iron fencing along their frontage and provide a secure facility, it is recommended that the City approve the vacation of the easement area.

ANALYSIS:

In order for the City to officially vacate the 20 foot public right-of-way easement the City Council mustfirst hold a public hearing for the street easement vacation to consider the evidence offered by any interested person. Followed by the adoption of an ordinance or resolution based upon the evidence that the said street easement is unnecessary for present or future Public Street purposes (Streets and Highways Code Section 8322).

Page 152 ends

Item 14.

The Streets and Highways Code requires public notice to be posted or published for at least two (2) successive weeks before passage of the ordinance or resolution, and notices of the street vacations shall be posted in a conspicuous place at least two (2) weeks before the date set for the hearing.

The City Engineer and Staff have analyzed the proposed street easement vacation with respect to the City’s present and future need for the 20 foot public right-of-way easements for public street purposes and public utility easement. Staff is in agreement that vacation of this street easement is in the interests of the City of Coachella and its citizens.

FISCAL IMPACT:

This summary vacation will have no fiscal impact to the City’s General Fund.

ATTACHMENTS:

1. Resolution 2023-37

Page 153 ends

Item 14.

RESOLUTION NO. 2023-37

A RESOLUTION OF THE CITY OF COACHELLA CITY COUNCIL

SUMMARILY VACATING ALL RIGHT OF WAY INTEREST OF SAID

CITY FOR STREET EASEMENTS LOCATED ON ASSESSOR PARCEL
NUMBER 778-081-003
WHEREAS, the City council of the City of Coachella, California, is granted the authority to vacate any street right-of-way or utility easement or a part of any street right-of-way or utility easement within the limits of the City by section 8312 of the Streets and Highways Code; and, WHEREAS, this proceeding is being conducted under part 3 of the Public Street, Highways and Service Easements Vacation Law of the Streets and Highways Code; and, WHEREAS, it is the intention of the City Council of the City of Coachella to vacate the street easements within the City limits of the City of Coachella, California, as shown on Exhibits A and B, which describe and depict an unimproved roadway easement approximately 129 feet in length and 20 feet wide positioned East of Cesar Chavez Street, South of Sixth Street and North of Bagdad Avenue; and
WHEREAS, the City Council of the City of Coachella, finds that there are no in-place public utilities that would be affected by the vacation; and, WHEREAS, the City Council of the City of Coachella finds that the easement has not been used nor maintained for its dedicated or acquired purpose for five (5) consecutive years immediately preceding the proposed vacation; and,
WHEREAS, the City Council of the City of Coachella, finds that no public money has been expended for maintenance on the street easement during such period.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coachella does hereby signify and declare its intention to vacate the street and utility easements herein above referred to and more particularly described on Exhibits A and B attached; and, BE IT FURTHER RESOLVED that the 14th day of June, 2023, at the hour of 6:00 p.m. of said date, in the City Council Chamber of Coachella, California, is hereby fixed as the time and place for hearing all persons interested in or objecting to the said proposed street easement vacation, said time being not less than fifteen (15) days from the date of the adoption of Resolution 2023-37; and,
BE IT FURTHER RESOLVED that the City Clerk of the City of Coachella, California, is hereby directed to cause this Resolution of Intention to be published in the manner prescribed by Section 8322 of the Streets and Highway Code.

Page 154 ends

Item 14.

Resolution No. 2023-37

Page 2 ends

PASSED, APPROVED and ADOPTED this 24
th day of May 2023
___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney

Page 155 ends

Item 14.

Resolution No. 2023-37

Page 3 ends

STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2022-39 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 24th day of May 2023 by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Delia Granados
Deputy City Clerk

Page 156 ends

Item 14.

Resolution No. 2023-37

Page 4 ends

Page 157 ends

Item 14.

Resolution No. 2023-37

Page 5 ends

Page 158 ends

Item 14.
*Cannabis-related businesses/developments are identified in green text.

City of Coachella
Development Status Report
April 2023

Prepared By:

Development Services Department
Gabriel Perez, Development Services Director
Adrian Moreno, Associate Planner
Eva Lara, Planning Technician
Coachella Permit Center
53-990 Enterprise Way
Coachella, CA 92236
(760) 398-3102 Fax (760) 398-5421
www.coachella.org

Page 159 ends

Item 15.

City of Coachella
Development Status Report
April 2023
2 Case

No.

Name / Description

Location

Contact Person

Approval Date & Status
AR
EA
14-02
14-03
Double Date Packing Facility
Construct new 35,500 sq. ft.
date packing facility
86301 Industrial Way
APN 763-131-061
Steven Gilfenbain
9777 Wilshire Blvd., #900
Beverly Hills, CA. 90212
(310) 651-2591
PC approved 12/17/14
1 st Phase Complete
AR 16-04 Truck Storage
To develop a vehicle storage
yard in the M-S Zone on 3.10
acres.
49-640 Oates Lane Julia Molinar
P.O. Box 3091
Indio, CA. 92201
(760) 578-2108
PC Approved 4/20/16
1 st Phase Complete (Off-site
improvements pending)
AR
TPM
CZ
EA
CUP
DA
16-19
37209
16-03
16-06
290
Date Palm Business Park
To subdivide 80 acres into a
multi-tenant industrial park.

East of Harrison Street,
North and South of
Avenue 49
Wesley Ahlgren
Sundate/Anthony Vineyards
P O Box 9578
Bakersfield CA
93389-9578
(760)406-4060
PC Approved 10/18/17
CC Approved 12/13/17
PC Approved (DA) 12/20/18
CC Approved (DA) 1/17/18
CC - 1
st Final Map 9/14/20
AR
DA
17-07 Glenroy Resort - Project A
To construct a 76-unit
Bungalow-Style Hotel with
160,656 sq. ft. on 24.43 acres
in the CG zone.

SE Corner of Avenue 48
and Van Buren Street
Glenroy Coachella, LLC
1801 S. La Cienega Blvd.

Los Angeles CA 90035
(310) 207-6990
PC Approved 6/7/17
CC Approved (DA) 10/11/17
(Ord 1110)
Construction Stalled
AR
CZ
VAR
17-12
17-02
17-06
Coachella Village
To construct a new 242-unit
multifamily residential
project on 9.69 acres
South side of Ave 48,
west of Van Buren St
David Schuman
Coachella Village Partners, LLC
1014 S. Westlake Bl Ste 14
Westlake Village CA 91361
(213)321-9689
PC Approved 11/15/17
CC Approved 1/17/18
Plans Approved and ready for
permit issuance
AR 18-05 Coachella Village - Phase #2
To construct a new 110-unit
multifamily residential gated
community on 4.51 acres of
vacant land.

South side of Ave 48,
west of Van Buren St
David Schuman
Coachella Village Partners, LLC
1014 S. Westlake Bl Ste 14
Westlake Village CA 91361
(213)321-9689
PC Approved 10/17/18
Expired
Plans Approved
AR 18-10
(Admin)
Golden State Energy Services
Construct new electrical
substation
NE Corner Polk St. and
Industrial Way
Golden State Energy Services
3421 Gato Ct.

Riverside CA 92507
(951) 906-9865
Plans Approved

Page 160 ends

Item 15.

City of Coachella
Development Status Report
April 2023
3 AR 18-11 Pueblo Viejo Plaza
Construct new 6,900 sq. ft.
commercial center with two
restaurants and retail suite.

Northwest corner of 9th
St. and Grapefruit Blvd.

Pedro Padilla
49305 Grapefruit Blvd
Coachella, CA. 92236
(760) 972-2441
PC Approved 4/17/19
Expired
AR 19-01 Oraway Engineering
To construct a new
825 sq. ft. office and
contractor yard on 2.89 acres.
54-101 Enterprise Way Armando Bravo
83-850 Corte Solis
Coachella, CA. 92236
(760) 791-4383
PC Approved 4/17/19
Under Construction
AR 19-02 Guardado Commercial
Center
To construct a new 22,300
sq. ft. multi-tenant
retail/office complex on 1
acre
Southeast Corner of
Valley Rd. and Cesar
Chavez Street
Jual Carlos Guardado
82204 Hwy 111 Ste A
Indio, CA. 92201
(760) 578-3669
PC Approved 8/7/19
1 yr time ext PC approved on
11/3/21 to 8/7/22
2nd 1 yr time ext PC approved
on 10/26/22 to 8/7/22
In Plan Check
AR 19-03
(Admin)
Vista Escondida – Phase 3
Review of 3 production home
models ranging in size from
1,378 sq. ft. to 1,874 sq. ft.

North side of Avenue 54
east of Cesar Chavez
Street (Tract 32264)
Mario Alberto Ornelas
2280 Wardlow Circle Ste 100
Corona CA 92880
Approved 8/27/19
Complete
AR
CZ
19-06
19-01
Villa Verde Apartments
To construct 152 multifamily
apartments on 9.25 acres of
vacant land.
84-824 Calle Verde
(SW Corner of Calle
Techa & Calle Verde)
Villa Verde I., LP
1149 S. Hill St Suite 700
Los Angeles CA 90015
(213) 255-2815
Director Approved 2/20/20
AR 19-08 Pueblo Viejo Villas
To construct of new 3-story
mixed use building with 105
dwelling units and 3,000 sq.
ft. of commercial and Transit
Hub (Related to CZ 17-03)
NE Corner of Cesar
Chavez Street, and 6th St
Dave Davis
Chelsea Investment Corp
6339 Paseo Del Lago
Carlsbad CA 92011
(619)987-7780
PC Approved 1/15/20
Complete

Page 161 ends

Item 15.

City of Coachella
Development Status Report
April 2023
4 AR
TPM
19-10
37833
CV Apartments (renamed
Placita Dolores Huerta)
To demolish 50 dwellings
and construct 110 new
multifamily apartments with
community building, in two
phases with a lot split
sudivision.
84-900 Bagdad Avenue Vincent Nicholas
Community Housing Opportunities
5030 Business Center Drive Suite
Fairfield CA 94534
(707)759-6043 ext. 112
PC Approved 2/5/20
CC Approved 3/11/20
Final Map Recorded
Under Construction
AR 19-11
(Admin)
Valencia by Pulte Homes
Review of 3 production home
models ranging in size from
1,959 sq. ft. to 2,824 sq. ft.

East side of Van Buren
Street south of Avenue
50 (Tract 31698)
Cole Theel
Pulte Homes
27-401 Los Altos
Mission Viejo CA 92691
Director Approved 2/14/20
Completed
AR 20-05
(Admin)
New SFR Home
Construct new 1,775 sq. ft. 4
bedroom, 2 bath homes with
attached garage
52878 Calle Camacho Juan Carlos Lopez
52443 Calle Avila
Coachella CA 92236
(760)619-8680
Director Approved 8/13/20
AR 20-10
(Admin)
Meza Storage Shed
Construct new 6,000 sq. ft.
storage shed on the site of a
wholesale palm tree nursery.

Southeast Corner of
Vista Del Sur and Tyler
Street
Nicolas Meza
50580 Calle Mendoza
Coachella CA 92236
(760)541-9034
Director Approved 2/10/21
Expired 2/10/22
AR 21-01
(Admin)
Nova Homes DBA Inland
Builders
Review of three (3)
production homes for final
phase of Rancho Mariposa
NW Corner of Ave. 50
and Frederick Street
Nicolas Meza
50580 Calle Mendoza
Coachella CA 92236
(760)541-9034
Pending
AR 21-02
(Admin)
Cathron Residence
Construct new 1,659 sq. ft.
single family residence with
attached garage.
84-499 Calle Cathron Gabriel Gonzalez
43-738 Commanche St
Indio CA 92201
(760)574-0601
Under Construction
AR 21-04 Ocean Mist Proposed 3.99 86709 and 86790 Ave Christopher Drew Admin. Approval 8/18/21

Page 162 ends

Item 15.

City of Coachella
Development Status Report
April 2023
5 acre outdoor box storage 52 52300 Enterprise Way
Coachella, CA 92236
AR 21-06 29 Palms Band of Mission
Indians Temporary Event
Parking Proposed event
parking on 26 acres.

Portion of Planning
Area 1 of the Shadow
View Specific Plan
(APN 603-102-021,
603-110-016, 603-102-
029, 603-102-037, 603-
102-003, 603-102-002)
Twenty Nine Palms Band of
Mission Indians
46-200 Harrison Place
Coachella, CA 92236
Pending
Application deemed
incomplete
CZ
EA
20-07
20-04
B-4 Ranch Change of Zone
City-Initiated Change of
Zone for 5th Cycle Housing
Element
North side of Ave. 52,
east and west of
Education Way
City of Coachella
53-990 Enterprise Way
Coachella, CA 92236
(760) 398-3502
PC Recommended Approval
05-05-21
CC approved 6/9/21
CUP
AR
254
(Mod)
12-07
Gateway AM/PM Project
Construct carwash, drive-thru
restaurant modification
Southwest corner of
Ave. 48 and Grapefruit
Blvd.

The Chandi Group USA
P.O. Box 2817
Indio, CA. 92202
(760) 396-9260
PC approved 10/21/15
Complete
CUP
EA
DA
265
15-07
Cultivation Technologies
To develop a 111,000 sq. ft.
multi-tenant medical
cannabis cultivation facility.
84-811 Avenue 48 Michael Meade
Desert Rock Development
72100 Magnesia Falls
Rancho Mirage CA 92270
(760)837-1880
PC Approved 7/6/16
CC Approved (DA) 7-27-16
PC Approved Mod.-12/19/19
Project Re-Entitled as:

Desert Research Park #4
CUP
AR
TTM
TPM
EA
266
16-03
37040
37083
16-01
Coachella Vineyards Luxury
RV Park
To develop a 185-Lot RV
Park and subdivision on

29.41 acres of vacant land
NE Corner of Tyler
Street and Vista Del
Norte
Patty Nugent
Coachella Vineyards Luxury RV
Park, LLC
45-920 Meritage Lane
Coachella, CA. 92236
(760) 289-5279
PC Approved 7/18/18
CC Approved 9/26/18
PM Approved 4/10/19 Reso2019-23
1 Yr. Ext 9/26/21 (TTM
37040)
AB 1561 Extends TTM to
3/26/23

Page 163 ends

Item 15.

City of Coachella
Development Status Report
April 2023
6 1 Yr. Ext 3/26/24 (TTM
37040)
CUP
CUP
AR
TTM
EA
267
268
16-05
37088
16-02
Ravella - To develop 20 acres
Planned Development with a
service station on 5 acres of
Neighborhood Commercial
center, and 115 residences on
15 acres.

NW Corner of Avenue
50 & Calhoun Street
Tower Energy Group
1983 W. 190th St., Ste. 100
Torrance, CA. 90504
(310) 535-8000
P.C. Approved 6/15/16
CC Approved 7/13/16
CUP 268
(Mod.)
Borrego Health To modify
the Ravella/Tower Energy
Planned Development to
alow a new 40,919 sq. ft., 2-
story, medical clinic with 294
parking spaces on approx. 4
acres in Tract 37088-1
NW Corner of Avenue
50 & Calhoun Street
Tower Energy Group
1983 W. 190th St., Ste. 100
Torrance, CA. 90504
(310) 535-8000
P.C. Approved 4/17/19
Building Construction
Complete
CUP
AR
275
16-14
Mosque & Assembly Hall
To construct a new 20,260
square foot mosque to be
built in two phases.
84-650 Avenue 49 Shakil Patel
25982 Hinkle St
Loma Linda CA 92354
(909)796-0300
PC Approved 12-21-16
Grading Permit Issued
CUP
AR
EA
276
16-18
16-05
Coachella Warehouses
To construct a 255,800 sq. ft.
multi-tenant medical
cannabis cultivation facility
84-851 Avenue 48 Kevin Stumm
PCC Industrial/Commercial
760 Garden View Court, Suite 200
Encinitas, CA 92024
(760)452-8075
PC Approved 12/21/16
CC Approved 02/08/17
Phase 1 Complete
CUP
AR
VAR
278
17-02
17-03
Kismet Organic
To construct a phased 77,400
sq. ft. medical cannabis
cultivation facility.
48-050 Harrison Street Ed Sapigao
5151 California Ave Ste 100
Irvine CA 92617
(949)280-4782
PC Approved 7/19/17
CC (Appeal) Approved 9/27/17
CUP 284 Mobilitie Mono-Pole SEC of Ave 52 & Tyler Robert Lewis PC Approved 12/21/17

Page 164 ends

Item 15.

City of Coachella
Development Status Report
April 2023
7 CUP
CUP
285
286
To install 3 new wireless
communications poles in the
street right-of-way
SWC Ave 50 &
Harrison
NWC Westerfield &
Harrison
Mobilitie, LLC
2955 Red Hill Ave Ste 200
Costa Mesa CA 92626
(951) 212-5825
CUP 284 Withdrawn
CZ
CUP
AR
EA
17-01
279
17-03
17-01
Coachella Green LLC
To construct a phased
833,829 sq. ft. medical
cannabis industrial park.
86-601 Industrial Way Barry Walker
1933 S. Broadway No. 806
Los Angeles CA 90007
(323) 997-9914
PC Approved 11/15/17
CC Approved 11/29/17
1 st - 12-month time extension
11/29/2019
PC Approved 24 month
retroactivetime extension
11/18/20 – Expired 11/29/21
Project under new Ownership
CUP
AR
289
17-11
Coachella Brands
To construct a new 91,948 sf
cannabis cultivation facility
in the MW zone.
84-805 Ave. 48 Richard O’Connor
2 Curie Ct
Rancho Mirage CA 92270
(760)409-6464
AR Approved 8/30/17
CUP Approved 11/1/17
Interim Use In Operation
Amendment to the CUP
submitted in April 2022.

CUP
AR
TPM
EA
280
17-04
37266
17-02
Coachella Research Park #2
To develop an 833,829 sq. ft.
multi-tenant medical
cannabis cultivation facility,
with industrial condo lots, on
20 acres in the MW zone.
48-451 Harrison Street Michael Meade
Desert Rock Development
72-100 Magnesia Falls Dr. Ste 2
Rancho Mirage CA 92270
(760)837-1880
PC Approved 10/4/17
CC Approved 10/25/17
In Plan Check
CUP
AR
DA
VAR
280
(Mod)
17-04
(Mod)
18-05
Coachella RP #2 (Modified)
To allow two 3-story
industrial buildings (98,520
sf) and four greenhouses
(404,308 sf) for cannabis
cultivation uses.
48-451 Harrison Street Michael Meade
Desert Rock Development
72-100 Magnesia Falls Dr. Ste 2
Rancho Mirage CA 92270
(760)837-1880
PC Approved 11/28/18
CC Approved 2/13/19
Phase 1 Under Construction

Page 165 ends

Item 15.

City of Coachella
Development Status Report
April 2023
8 CUP
AR
TPM
EA
281
17-05
37265
17-03
Coachella Research Park #1
To develop an 311,250 sq. ft.
multi-tenant medical
cannabis cultivation facility,
with industrial condo lots on

11.28 acres in the MW zone.

NE Corner of Ave. 48
and Harrison Street
Michael Meade
Desert Rock Development
72-100 Magnesia Falls Dr. Ste 2
Rancho Mirage CA 92270
(760)837-1880
PC Approved 10/4/17
CC Approved 10/25/17
Grading commenced
CUP
TPM
EA
282
37333
17-04
REI / Ponte Hotel Project
To develop a 5.45 acre site
with 2 hotels, drive-thru pad,
and restaurant.

NE Corner of Vista Del
Norte and Dillon Road
Claudio Ponte
726 W. Ventura Blvd Ste F
Camarillo CA 93010
(805)383-0367
PC Approved 7/19/17
CC Approved 8/9/17
Final Map Recorded
CUP
CUP
CZ
299
300
18-03
HOTN/Sinsemilla
Dispensary & Pub Project
Proposed 1,839 sq. ft. retail
cannabis dispensary and
1,432 sq. ft. bar/pub
1694 6th Street Pedro Ordoñez
6 th Street Tap Room
45631 Capistrano St
Indio CA 92201
(760)409-6169
PC Approved 3/20/19
CC Approved 5/8/19
Under Construction
CUP 292 Verizon Wireless
To install a new wireless
communications pole at
Bagdouma Park
Northeast corner of
Frederick St and Ave 52
Bryce Novak
7711 Normal Ave
La Mesa CA 91941
PC Approved 1/31/18
Complete
CUP
AR
293
17-14
Coachella Herb Plantation
To construct a new 67,240 sf
medical cannabis cultivation
facility on 3.2 acres in the
MW zone.
84-801 Ave 48 Marcelo Morales
84-801 Ave. 48
Coachella CA 92236
(760)699-1332
PC Approved 11/28/17
Time Extension to 11/28/19
Time Extension to 11/28/20
Interim Use Under
Construction

Page 166 ends

Item 15.

City of Coachella
Development Status Report
April 2023
9 CUP 294 Chelsea Mixed Use Project
To establish “PD” land use
regulations and development
standards for TOD project
(105 Apartments w/ 3,000 sf
commercial and Transit Hub)
East side of Cesar
Chavez Street, north of
6 th Street
Walter Heiberg
Chelsea Investment Corp
6339 Paseo Del Lago
Carlsbad CA 92011
(760)456-6000
PC Approved 12/21/17
CC Approved 11/29/18
Modification Approved 1/30/19
Complete.

CUP
AR
VAR
297
18-01
18-01
CoachellaGro Corp.

To construct a new 257,051
sf cannabis cultivation
facility on 10.99 acres of
vacant land in the M-W zone.

East side of Harrison
Street, South of Ave. 48
CoachellaGro Corp.
3060 Saturn St #250
Brea CA 92821
(760)940-0100
PC Approved 6/6/18
Time Extension to 6/6/20
CZ
CUP
AR
VAR
18-09
307
18-07
18-04
Polk Cannabis
Redevelopment Project
To construct a new 174,500
sf cannabis cultivation
facility on 10 acres of land.
53-800 Polk St.

Peter Solomon
53-800 Polk St
Coachella CA 92236
(760)895-2621
PC Approved 11/7/18
CC Approved 12/12/18
Time Extension to March 18,
2021 related to litigation
CUP 301 AT & T Wireless Antenna
To install a new wireless
communications mono-palm
at 50 ft high
Jackson Square
SE Corner of Jackson
St. and Ave. 48
AT & T c/o Melissa Francisco
19519 Jacob Ave.

Cerritos CA 90703
(562)972-5161
PC Approved 9/19/18
Under Construction
CUP 302 AT & T Wireless Antenna
To install a new wireless
communications mono-palm
at 50 ft high
Bagdouma Park
51-711 Douma St.

AT & T c/o Melissa Francisco
19519 Jacob Ave.

Cerritos CA 90703
(562)972-5161
PC Approved 9/19/18
CUP
AR
EA
TPM
313
18-13
18-06
37670
Luxor Luxury RV Storage
To develop an indoor
123,940 sq. ft. indoor RV
storage facility with repair
and washing service, and
caretaker unit
49-751 Oates Lane Luxtor Limited, LLC
450 Kansas Street #104
Redlands CA 92373
(909)556-5848
PC Approved 3/6/19
CC Approved 7/10/19
Under Construction

Page 167 ends

Item 15.

City of Coachella
Development Status Report
April 2023
10 CUP
AR
EA
308
18-08
18-03
Red Moon RV Park
To develop a 78.3-acre RV
Resort with 46 long-term
rental spaces and 390 shortterm rental spaces
44-790 Dillon Rd.

Jim Komick
Red Moon Dev. & Construction
4320 Priceless View Dr.

Gold Canyon AZ 85118
(480)947-9253
PC Approved 3/06/19
Under Construction
CUP
AR
EA
VAR
318
(Mod)
19-09
19-01
19-03
NB Coachella Cannabis
Cultivation Facility
To construct a new industrial
greenhouse park for
commercial cannabis
cultivation uses on 49.97
acres of vacant land in the
MS-IP Zone.
86-601 Industrial Way NB Coachella Properties, Inc.
1650 Black Road
Santa Maria CA 93458
c/o CV Engineers
(760)360-4200
Pending
Application On Hold
CUP 319 Botanero Mexicali- Alcohol
Sales.

To allow beer and wine sales
with 1121 sq. ft. snack bar.
51-704 Cesar Chavez St.

Unit #3
Maria Carrera
51-704 Cesar Chavez St Unit #3
Coachella CA 92236
(760)574-5543
Application Withdrawn
(Not Needed due to
grandfathered ABC license)
CUP
VAR
320
20-01
K.C. Vargas Tattoo Parlor
To allow an 800 sq. ft. tattoo
parlor in the CG zone.
48-975 Grapefruit
Boulevard, Suite #4
Kenny Coronel Vargas
31-180 Desert Palm Dr.

Thousand Palms CA 92276
(442)400-1562
PC Approved 5/20/20
Business Open
CUP
CUP
AR
TPM
321
322
20-03
37940
7-Eleven Service Station/
Retail Center. To allow a
10,588 sq. ft. retail center
with service station, drivethru coffee /office buildings on 3 acres in the CG zone.

NE Corner of 1st St. and
Cesar Chavez St.

Mr. Francis Chu
Coachella Retail Realty, LP
1401 Quail St. Suite #100
Newport Beach CA 92660
(949)752-2515
PC Approved 7/15/20
CC Approved 9/23/20
PC Approved AR 20-03 and
TPM 37940 CUP 321 AR 20-
03 Mod PC Approved 1/5/22
CC AR 20-03 TPM 37940 CC
Mod Approval 1/26/22
CUP 323 The Foundation Delivery
To allow a 650 sq. ft. nonstorefront retail cannabis
(delivery only) microbusiness
51-544 Cesar Chavez
St., Suite #J1
CHAD Enterprises, LLC
43-100 Palm Royale Dr. #1627
La Quinta, CA 92253
(760)799-3636
PC Approved 9/2/20
Now operating

Page 168 ends

Item 15.

City of Coachella
Development Status Report
April 2023
11 in the CG zone.

EA
CUP
CUP
CUP
CZ
AR
TTM
GPA
20-01
324
325
326
20-01
20-04
37921
20-01
Coachella Airport Business
Park.

To construct a 628,825 sq. ft.
industrial center w/ Cannabis
Cultivation, mini-storage, and
service station on 42.69 acres
in the MS-IP zone.

NW Corner of Airport
Blvd and CA-86
Expressway
Empire Airport, LLC (Haagen Co.)
12302 Exposition Blvd.

Los Angeles CA 90064
(310)820-1200
Under Review
CUP
EA
AR
327
20-02
20-06
Bejarano Project
To construct a new 172,61
sq. ft. cannabis cultivation
facility on 9.98 acres in the
MW zone.
48-100 Harrison Street David E. Argudo
15835 E. Main St.

La Puente CA 91744
(415)640-4420
PC Approved 11/18/20
Expired
CUP
CZ
AR
328
20-02
20-08
Cairo Casitas Project
To construct new 8-unit
apartments project and
remodel existing commercial
building on 0.498 acres in the
CG zone.
51-704 Cesar Chavez St. Tomer Tzadok
23679 Calabasas Rd. #280
Calabasas CA 91302
(310) 751-4125
PC Approved 9/2/20
CUP
CUP
334
293
(Mod.)
Coachella Greenery
To allow a 1,100 sq. ft. retail
cannabis business in an
existing industrial building
on 3.2 acres in the M-W
zone.
84-801 Avenue 48 Diana Palacios
83614 Eagle Avenue
Coachella CA 92236
(760)50-14878
PC Approved 3/17/21
Business Open
CUP 335 Kismet Organic NonStorefront Retail Cannabis
To allow a 225 sq. ft. nonstorefront retail cannabis
business in the MW zone.
48-050 Harrison St. #2 Mr. Kyle Friend
9 Cushing
Irvine CA 92617
PC Approved 11/18/20
CUP 336 Pueblo Cannabis 85-591 Grapefruit Blvd Armando Lerma PC Approved 8/4/21

Page 169 ends

Item 15.

City of Coachella
Development Status Report
April 2023
12 CZ 20-08 To allow a 1,500 sq. ft. retail
cannabis dispensary in an
existing building on 0.30
acres of land in the CG-RC
zone.
83-983 Fiesta Road
Coachella, CA 92236
CC Approved 5/26/21- CUP
CC Approved 6/9/21 – CZ
Time Extension for CUP
Approved by PC 6-15-22
CUP
CZ
VAR
337
21-01
21-01
Coachella Releaf Dispensary
Proposed 3,800 sq. ft. retail
cannabis microbusiness in the
MS-IP zone.
86-705 Avenue 54 Ste H Adriana Gonzalez
84-095 Tera Vista
Coachella CA 92236
PC Approved 4/7/21
CC Approved CUP 337 and
Variance 21-01 on 8/25/21
9/8/21 Change of Zone adopted
Business is open.

CUP
VAR
338
21-02
Coachella Paradise
Convenience Store
New 2,500 sq. ft.
convenience store with offsale general liquor sales.
50-233 Cesar Chavez St. Mr. Nesrin Steih
6988 Cantera Way
Fontana, CA 92336
(909)728-0379
PC Denied 6/16/21
CC Denied Appeal 7/14/21
CUP
VAR
340
21-03
Best Friends Farms
Proposed 1,200 sq. fdt. NonStorefront Retail Cannabis
84-705 Ave 50, Suite #4 Craig Guggolz
69-822 Via del Sur
Cathedral City, CA 92234
PC Approved 6/16/21 (Res. 21-
13)
CUP 344 Meza Interim Outdoor
Cannabis Cultivation
24 hoop houses coveraing 1.1
acres for the interim outdoor
cultivation of cannabis
located on a 5 acre parcel
86099 Tyler Street Nicolas Meza/CSC Growers
50580 Calle Mendoza
Coachella, CA 92236
[email protected]
PC Approved 10/16/21
CUP 345 CVG Interim Outdoor
Cannabis Cultivation
11 acres of proposed outdoor
cannabis cultivation in hoop
houses.
50501 Fillmore Street Wyatt Nelson
2323 Bonfield Ct, Camarillo, CA
(805)910-8587
PC approved 1/20/22
CUP
CZ
VAR
342
21-03
21-04
American Desert LLC Multitenant Microbusiness Project
conversion of an existing
18,960 square foot multitenant (12 units) industrial
86695 Avenue 54 American Desert LLC
15303 Arrow Blvd
Fontana, CA 92335
(213) 81603214
PC approved 10/20/21
CC approved 11/10/21

Page 170 ends

Item 15.

City of Coachella
Development Status Report
April 2023
13 building for cannabis
business uses on a 1.29 acre
parcel
TTM
EA
CUP
CZ
GPA
32263
05-11
207
05-04
07-04
322 SF Units Subdivision

64.64 acres
See AR 05-21
Nickel creek
Ave 44, West of Dillon Coachella-Nickel Creek LLC
5744 Canyon Road
Amarillo, TX. 79109
PC approved 9/5/07
CC approved 9/12/07
SB1185 Ext to 9/12/10
AB333 Ext to 9/12/12
AB208 Ext to 9/12/14
AB116 Ext. to 9/12/16
1 Yr. Ext. to 9/12/17
1 Yr. Ext. to 9/12/18
Statutory Ext. to 9/12/21
TTM
AR
EA
CUP
CZ
GPA
Annex
35523
07-13
07-16
231
07-08
07-05
60 Villa Palmeras
111 Single Family attached &
detached residential

11.58 acres
South side of Ave 50
between Jackson St &
Calhoun St
DSE Turco, L.P.

Attn: Scott Carino
8910 University Center Ln
Suite 690
San Diego CA 92122
(858) 458-3432
(858) 458-3412 FAX
PC approved 1/16/08
CC approved 5/28/08
TTM Expired 5/28/19
SP
GPA
CZ
EA
TPM
14-01
14-01
14-01
14-04
36872
Vista del Agua Specific Plan
280-acre subdivision with
single-family residential,
multi-family residential and
commercial development.

S of Vista del Sur
N of Ave. 48,
E of Tyler St.,
W of Polk Street
James Kozak
Strategic Land Partners, LP
12671 High Bluff Dr.,
Suite 150
San Diego, Ca. 92130
(858) 699-7440
PC Workshop 3/20/19
PC Approved 6/19/19
CC Approved 5/13/20
TPM
VAR
37758
21-05
Cervantes Lot Split
Subdivision of 10 acres into 2
lots
50800 Van Buren St Greg Cervantes
82265 Padova Dr.

Indio, CA 92203
PC Approved 7-21-21
CC Approved 8-25-21
Final Map approved
TTM
AR
VAR
EA
38084
21-03
21-04
21-01
Pulte Coachella Subdivision
“Sevilla”
Subdivide 26.8 acres of
vacant land into 107 SFR
lots.

Northside of Ave 51,
500 East of Van Buren
St. (APN 768-050-002)
Daniel Wozniak
Pulte Homes Company LLC
27401 Los Altos St 400
Mission Viejo, CA 92691
PC Approved 5/19/21
CC Approved 6/23/21
Under Construction

Page 171 ends

Item 15.

City of Coachella
Development Status Report
April 2023
14 TTM 31978 Bellssima Subdivision
Subdivide 38 acres into 160
single family lots
Southeast corner of
Avenue 53 and Fredrick
Street
Brighton Properties, LLC (original
TTM applicant)
PC Approved
CC Approved 5/20/06
1Yr. Ext. to 8/24/18 (Reso
2017-53)
1 Yr Ext. to 8/24/19
1 Yr Ext. to 8/24/20
AB 1561 Ext. to 2/24/2022
Grading Commenced in April
2022
Under Construction
TPM
AR
CUP
38218
21-07
354
JJWR Holdings, LLC
construction of two 25,750
sq. ft. industrial building to
create up to 32 warehouse
condos and 8 office condos
53-457 and 53-459
Enterprise Way

JJWR, LLC
440 Santa Lucia Drive
Hemet, CA 92543
PC Approved 5/18/22
CC Approved 6/8/22
1 Yr. Ext 6/8/24 (TPM 38218)
(Under Review)
VAR 18-02 Desert Research Park #1
To exceed height limit for 3
new industrial buildings.

NE Corner of Ave. 48
and Harrison St.

Michael Meade
Desert Rock Development
72-100 Magnesia Falls
Rancho Mirage CA 92270
(760)837-1880
PC Approved 4/18/18
Plans Approved
AR 21-09 Coachella 155
Proposed construction 155, 1
and 2-story residences within
Tract 32074
SEC of Calhoun
Street and 50th
Avenue
D.R. Horton
Mario Ornelas
2280 Wardlow Circle #100
Corona, CA 92880
(951)739-5481
Admin. Approval 1/5/22
Under Construction
AR 21-15 Bellissima proposed
construction of 111 single
family resdidences in an
unfinished Tract 31978
East of Fredrick
Street between
Avenue 53 and 54.

Pulte Home Company, LLC
27401 Los Altos, Suite 400
Mission Viejo, CA 92691
(760)775-1806
Admin Approval 4/5/22
Under Construction
CUP
CUP
AR
346
347
21-12
Fountainhead Plaza. To allow
a 20,422 sq. ft. Aldi
supermarket and 2,600 sq. ft.

Panda Express in the CG
NE Corner of 1st St. and
Cesar Chavez St.

Mr. Francis Chu
Coachella Retail Realty, LP
1401 Quail St. Suite #100
PC Approved 1/5/21
Mod to CUP 321, AR 20-03,
TPM 37940
Approved by CC 1/26/22

Page 172 ends

Item 15.

City of Coachella
Development Status Report
April 2023
15 zone.
(related to CUP 321, 322, AR
20-03, TPM 37940)
Newport Beach CA 92660
(949)752-2515
Aldi Under Construction and
Panda Express Permit ready for
issuance
CUP 348 Gunther Investments To
allow interim outdoor
cannabis cultivation on a

38.48 acre site
Southwest corner of
Avenue 50 and Filmore
Street
Brandon Calandri
P.O. Box 8010
Lancaster, CA 93539
Withdrawn
CUP 349 DAFCO To allow interim
outdoor cannabis cultivation
on a 199.39 acre site
Northeast corner of
Filmore & 52nd Stsreet
Brandon Calandri
P.O. Box 8010
Lancaster, CA 93539
Withdrawn
CZ
CUP
AR
22-01
351
22-04
Tripoli Mixed-Use Project
108 Affordable Apartment
units and 2 retail units with
Building A 3-Stories and
Building Building 4 Stories.

Northeast corner of
Cesar Chavez Street and
Bagdad Avenue
Chelsea Investment Corporation
Attn: Dave Davies
6339 Paseo Del Lago
Carlsbad, CA 92011
(619)987-7780
PC Approved 4/20/22
CC Approved 5/11/22
PC Approved 10/26/22
(Revisions by applicant)
CC Approved 11/9/22
(Revisions)
PC Review on 5/17/22 for 3rd
amendents
CC Review on 5/24/22 for 3rd
amendments
TTM 38145
38146
Vista del Agua
•TTM 38145 is to subdivide

42.92 acres into 204 singlefamily lots, located east of Tyler Street, North of
Avenue 48 and west of Polk
Street. (APN: 603-150-005 &
007).
•TTM 38146 is to divide

46.92 acres into 254 singlefamily lots APN: 603-150-
009, 010, & 011.

North of Avenue 48 and
West of Polk Street
CVP Palm Springs, LLC
c/o Strategic Land Partners, LP
12671 High Bluff Drive, Suite 150
San Diego, CA 92130
Under Review
SP
GPA
22-01
22-03
KPC Coachella Specific Plan
entails construction of
Northeast portion of the
City of Coachella, North
KPC Development Company, LLC
9 KPC Parkway, Suite 301
Under Review

Page 173 ends

Item 15.

City of Coachella
Development Status Report
April 2023
16 CZ
EA
DA
22-04
22-05
22-02
approximately 9,536
dwelling units (DUs) of a
variety of residential types;
approx. 305 acres of mixeduse areas; approx. 71 acres of proposed school facilities for
a total of 2,807 acres for the
project
of the I-10 Freeway and
East of the All
American Canal
Corona, CA 92879
(951)987-8100
GPA
EA
23-01
23-01
Santa Rosa Business Park
General Plan Amendment
Proposed General Plan
Amendment of 39 acres from
Urban Employment District
to Industrial
Southeast corner of
Tyler Street and Avenue
54 Santa Rosa Business Park, LLC
32823 Temecula Parkway, CA
Under Review
GPA
CZ
TTM
AR
EA
22-04
22-05
38429
22-11
22-04
Encanto
Proposed subdivision for 112
single family residences on

19.2 acres
Westside of Van Buren
Street between Avenue
51 and Avenue 52
Josepth Rivani
3470 Wilshire Blvd
Los Angeles, CA 90010
Under Review
GPA
CZ
TTM
EA
22-05
22-06
38577
22-06
Sevilla II
Proposed residential
development of 204 single
family residences on 39
acres,
West of Van Buren
Street and South of
Avenue 50 (APN 779-
280-002, 779-320-001)
Pulte Group
27401 Los Altos, Suite 400
Mission Viejo, CA 92691
(760)578-9334
Under Review
AR 22-05 La Terraza
Mixed-Use with 2,302 sq. ft.
retail space on the first floor
and 1,583 sq. ft. on the 2nd
floor.
1562 6th Street William A Aguirre, PE
68207 Pasada Rd
Cathedral City, CA 92234
(951)204-1013
Under Review
AR 22-03 State Towing & Recovery
Metal shade cover
85220 Ave 50, Ste. 4 Statewide Emergency Services
623 S Waterman Ave
San Bernardino, CA 92408
(951) 682-9336
Under Review
AR 22-06 Eberhard Equipment
Installation of a freestanding
86100 Avenue 54 Eberhard Equipment No. 2
86100 Avenue 54
PC approved 10/5/22

Page 174 ends

Item 15.

City of Coachella
Development Status Report
April 2023
17 identification sign at 21’ high
sign. APN: 763-141-007
Coachella, CA 92236
AR 22-07 Jordan Central
Proposed new 5,400 sq. ft.
commercial building with
parking lot and site
improvements.
86878 Ave 54 Chris Ellison
1280 Main Street
Brawley, CA 92227
(760) 344-3322
PC approved 4/5/23
AR 21-13 Sunline Transit Hub
transit center for Line 111,
Line 91, Line 92, Line 95 and
will include a 540 sq. ft.
breakroom/office building,
three bus shelters, landscape
improvements
Southeast corner of
Cesar Chavez Street and
4th Street.

Sunline Transit Agency PC Approved 7/7/22
AR 22-08 Coachella Lakes RV Resort
Installation for main
monument, entrance
monument and building sign.
44800 Dillon Road Image Services, Inc.
2281 Lacrosse Ave, Ste. 501
Colton, CA 92324
909-370-4500
PC Approved 7/6/22
CUP 360 Taco Shop 760 Type 47 OnSale Alcohol48975 Grapefruit Blvd #3
83850 Corte Eclipse
Coachella, CA 92236
(760)969-9934
PC Approved 1/4/22
CUP 358 McDonalds Restaurant drive
through reconfiguration
50090 Cesar Chavez
Street
153 E City Place
Santa Ana, CA 92705
PC Approved 11/2/22
CUP 364 AMPM
Type 21 ABC License
48055 Grapefruit Blvd. GSC & Son Corporation PC Approved 4/19/23 CUP 361 Mr. Clamato Type 41 ABC
License
51557 Cesar Chavez St. Eric Aguilar
(661) 204-3499
PC Approved 2/15/23
CUP 366 El Dorado Liquor Type 20
ABC License
49647 Cesar Chavez St. Jose Luis Cedano Zamudio
(769) 574-3480
Under Review
CUP
AR
VAR
369
23-06
23-02
AAA Storage – Sunridge Self
Storage
APN: 763-141-018 Sunridge Self-Storage
38375 Turnberry Court
Murrieta, CA
(951) 594-2100
Under Review

Page 175 ends

Item 15.

City of Coachella
Development Status Report
April 2023
18 AR
(Admin)
23-07 Rancho Mariposa -
20 single family home lots, 5
floor plans ranging from
1,241-2,408 SF, final phase
of Rancho Mariposa
NW Corner of Ave. 50
and Frederick Street
Martin Coyne/Coyne Companies Under Review
CUP 365 Monarca Salon Studio
25 salon studios within one
complex
84090 Ave 50 Humberto Cortez
760-609-3077
Under Review

Page 176 ends

Item 15.
19 City of Coachella
Development Status Report
April, 2023
PC = Planning Commission
CC = City Council
Types = RS Single Family Residential, RM Multifamily Residential, CG Commercial General, NC Neighborhood Commercial MH Manufacturing Heavy, MS Manufacturing Service, MW Wrecking Yard, RE Residential Estate Status of Projects = Under Construction, Approved, Pending Approval Status of Maps = Constructed, Under Construction, Recorded, Approved Tentative, Pending Approval AR Architectural Review
CUP Conditional Use Permit
CZ Change of Zone
DA Development Agreement
EIS (EA) Environmental Initial Study (Environmental Assessment) GPA General Plan Amendment
PD Planned Development
TTM Tentative Tract Map or Tentative Subdivision Map
TPM Tentative Parcel Map
VAR Variance
Tentative Maps (Tract and Parcel) are approved for 2 years and may be extended an additional year three times upon approval of their request and payment of application fees.

Assembly Bill 1561 (AB1561) automatically grants an18-month extension to any Tentative Tract or Tentative Parcel Map that was valid between March 4, 2020 and 18 months after passage of the Bill.

Senate Bill (SB 1185) automatically grants a 12 month extension to any Tentative Tract or Tentative Parcel Map that was valid as of July 15, 2008 and will normally expire before January 1, 2011.

Assembly Bill 333 (AB333) automatically grants a 24 month extension to any Tentative Tract or Tentative Parcel Map that was valid as of July 15, 2009 and will normally expire before January 2, 2012.

Assembly Bill 208 (AB208) automatically grants a 24 month extension to any Tentative Tract or Tentative Parcel Map that was valid as of July 15, 2011 and will normally expire before January 1, 2014.

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Item 15.

STAFF REPORT
5/24/2023
TO: Honorable Mayor and City Council Members
FROM: William Pattison, Interim Finance Director
SUBJECT: Tripoli – Subordination Agreement
STAFF RECOMMENDATION:

Staff recommends that the City authorize the City Manager to execute a Subordination Agreement between the City, the California Department of Housing and Community Development (the “Banner”) and Tripoli CIC, LP (“Borrower”) for the subordination of the City Loan (as defined below) to the Banner Loan (as defined below) (the “Subordination Agreement”), subject to changes recommended by the City Attorney.

BACKGROUND:

The City anticipates closing on a loan in the amount not to exceed of $13,570,000 (the “City Loan”) to Borrower for the development of an 108-unit affordable apartment complex in the City (the “Project”). The City Loan was evidenced by a promissory note and secured by a deed of trust that was recorded against the Project property (together, the “City Loan Documents”). Borrower’s financing for the Project also includes a commitment for a construction loan of funds from Banner Bank (”Banner Loan”), which financing is scheduled to close this month.

As a condition to closing the Banner Loan, Banner requires that the City subordinate the lien of the City Loan to the lien of the Banner Loan in accordance with Banner regulations by execution of the Subordination Agreement. The Banner Loan was not specifically described as a lien that would be senior to the City Loan in the City Loan Documents, therefore this approval is requested to establish the City’s authority to execute the Subordination Agreement.

DISCUSSION/ANALYSIS:

The subordination of the lien of the City Loan to the lien of the Banner Loan pursuant to the Subordination Agreement was contemplated at the time that the City made the City Loan, and is required by the rules and regulations of Banner.

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Item 16.

The City Attorney will review the draft Subordination Agreement provided by Borrower that is attached hereto. The City Manager will execute once City Attorney has approved of the language and any suggested revisions.

The City has an interest in supporting the continued operation of the Project, and the request for subordination is a typical and noncontroversial request in connection with the Banner Loan.

FISCAL IMPACT:

None – The Subordination Agreement does not impact the economic benefits anticipated by the City.

Attachments: Subordination Agreement

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Item 16.

Tripoli Apartments
4853-3216-0863v.3 0058243-000719 Subordination Agreement (City of Coachella)

RECORDING REQUESTED BY, AND
WHEN RECORDED RETURN TO:

Banner Bank
110 S. Ferrall Street
Spokane, Washington 99202
Loan No. 14018408
(SPACE ABOVE FOR RECORDER'S USE)

SUBORDINATION AGREEMENT
(City of Coachella)

THIS SUBORDINATION AGREEMENT RESULTS IN YOUR SECURITY INTEREST IN AND

RESTRICTIVE COVENANTS ON THE PROPERTY BECOMING SUBJECT TO AND OF

LOWER PRIORITY THAN THE LIEN OF SOME OTHER OR LATER SECURITY INSTRUMENT.

THIS SUBORDINATION AGREEMENT (this “Agreement”), dated for reference purposes as of ________________, 2022, is entered into by and among TRIPOLI CIC, LP, a California limited partnership (“Borrower”), the CITY OF COACHELLA, a California municipal corporation (“Subordinate Lender”), and BANNER BANK, a Washington corporation, and its successors and/or assigns (“Banner”), as agent (in such capacity, “Agent”) for the California Municipal Finance Authority, a joint exercise of powers agency, duly organized and validly existing under the laws of the State of California (“Issuer”), under and pursuant to that certain Master Agency Agreement (as amended from time to time, the “Master Agency Agreement”) dated as of ///[May 1]///, 2023, between Issuer, as issuer, and Agent, as agent. Issuer and its successors in interest in and to this Agreement, acting through Agent during the term of Agent’s agency, and acting on their own behalf or through other agents thereafter, are referred to herein as “Senior Lender”).

A. Borrower has a fee interest in the real property described on Exhibit A, attached hereto and incorporated herein by reference (the “Property”).

B. Concurrent with the date herewith, Subordinate Lender has made a loan to Borrower in the total principal amount of $________________ (the “Subordinate Loan”).

C. The Subordinate Loan is evidenced by that certain Affordable Housing Loan Agreement dated as of ____________________, 2023, by and between Borrower and Subordinate Lender (the “Subordinate Loan Agreement”), and that certain Promissory Note Secured By Deed of Trust dated as of __________________, 2023 (the “Subordinate Note”), made by Borrower to the order of the Subordinate Lender, in the face principal amount of $_______________. The Subordinate Note is secured by that certain Deed of Trust Securing Affordable Housing Loan Agreement and Promissory Note dated as of ___________________, 2023 (the “Subordinate Deed of Trust”) made by Borrower as Trustor for the benefit of the Subordinate Lender as Beneficiary, which shall be recorded in the Official Records of the County of Riverside (“Official Records”) substantially concurrently herewith. Borrower and Subordinate Lender have also entered into that certain Agreement to Prepay Special Tax Obligation for City of Coachella Community Facilities District 2005-1 (“Subordinate Tax Obligation Prepayment Agreement”) and that certain Affordable Housing Regulatory Agreement (the “Regulatory Agreement”), each, dated as of __________________, 2023, and recorded in the Official Records substantially concurrently herewith, imposing certain obligations and restrictions on the Property and relating to the Subordinate Loan.

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Coachella City CouncilMay 24, 2023

Coachella City Council
May 24, 2023