Corporate Yard
53462 Enterprise Way, Coachella, California
(760) 398-3502 www.coachella.org
AGENDA
OF A REGULAR MEETING
OF THE
CITY OF COACHELLA
PARKS AND RECREATION COMMISSION
September 19, 2023
4:30 PM
In-Person Meeting
Location:
Corporate Yard
53462 Enterprise Way,
Coachella, California
If you would like to attend the meeting via Zoom, here is the link:
https://us02web.zoom.us/j/86291638284?pwd=NUJQZGNINEIxa09UUzZ1cFZEandrdz09 One tap mobile : +16694449171,,86291638284#,,,,*970236# Or Telephone:
US: +1 669 900 6833
Webinar ID: 862 9163 8284
Passcode: 970236
Spanish: El idioma español está disponible en Zoom seleccionado la opción en la parte de abajo de la pantalla
Public comments may be received either in person, via email, telephonically, or via Zoom with a limit of 250 words, or three minutes:
o In Real Time:
If participating in real time via Zoom or phone, during the Public Comment Period, use the “raise hand” function on your computer, or when using a phone, participants can raise their hand by pressing *9 on the keypad.
o In Writing:
Written comments may be submitted to the City Council electronically via email to [email protected]. Transmittal prior to the start of the meeting is required. All written comments received will be forwarded to the City Council and entered into the record. o If you wish, you may leave a message at (760) 262-6240 before 5:30 p.m. on the day of the meeting. The live stream of the meeting may be viewed online by accessing the city's website at www.coachella.org, and clicking on the "Watch Council Meetings" tab located on the home page, and then clicking on the "live" button.
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
1 Agenda Parks and Recreation Commission September 19, 2023
ROLL CALL:
APPROVAL OF AGENDA:
“At this time the Commission may announce any items being pulled from the agenda or continued to another date or request the moving of an item on the agenda.”
APPROVAL OF THE MINUTES:
1. Meeting Minutes of July 18, 2023 of the Parks and Recreation Commission PRESENTATIONS:
2. Park Storm Damages Update
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):
3. Recommend Approval Resolution Recommending Approval of an Adopt-A-Park and Adopt-A-Street Program
4. Recommend Support of Installation of two Teqball Tables at Bagdouma Park PUBLIC COMMENTS (NON-AGENDA ITEMS):
“The public may address the Commission on any item of interest to the public that is not on the agenda, but is within the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.” REPORTS AND REQUESTS:
Commissioner Comments
Public Works Director's Comments
ADJOURNMENT:
Complete Agenda Packets are available for public inspection at the City Clerk’s Office at 53-462 Enterprise Way, Coachella, California, and on the City’s website www.coachella.org.
THIS MEETING IS ACCESSIBLE TO PERSONS WITH DISABILITIES 2 3
Item 1.
4 Item 1.
5 Item 1.
STAFF REPORT
9/19/2023
TO: Parks and Recreation Chair and Commissioners
FROM: Maritza Martinez, Public Works Director
SUBJECT: Recommend approval resolution recommending approval of an Adopt-A-Park and Adopt-A-Street Program.
STAFF RECOMMENDATION:
Staff recommends the proposed resolution be recommended for approval for an Adopt-A-Park and Adopt-A-Street Program.
EXECUTIVE SUMMARY:
Staff has received several requests from businesses and residents for ways to contribute through volunteerism and contribute their efforts to sustain our community. Many cities throughout the nation have Adopt-A-Park and Adopt-A-Street Programs that serve as opportunities to foster and develop civic stewardship. An Adopt-A Park Program is a beautification program to enhance the condition and quality of parks/trails/green spaces through volunteer service. An Adopt-A-Street Program is a litter reduction campaign designed to remove litter and debris from City roads and improve the quality of the environment.
Both programs are recommended by staff to have the similar guidelines outlined below:
- Eligible Participants:
o civic and non-profit groups, families, schools, service clubs and organizations, volunteers from commercial and private enterprises.
- Participant Commitment:
o 2 year period; a minimum of four clean-ups per year (quarterly) Return a Clean-up Report
- Program Waiver and Application.
- Adopt-A-Street activities:
o remove trash/debris/weeds along both sides of the adopted street. - Adopt-A-Street segment:
o any one-mile city street segment not adopted at time of application submittal. - Adopt-A-Park activities:
o raking leaves/spreading mulch/removal of weeds/reporting graffiti/cleaning playgrounds/litter removal/gum removal/tree planting.
- Adopt-A-Park available:
o all parks not already adopted at time of application submittal. 6 Item 3.
- Equipment provided by City:
o trash bags, safety vests, litter pik-stix, gloves.
- Volunteer Recognition:
o installation of Adopt-A-Street sign at street segment limits/installation of AdoptA-Park sign at adopted park; Coachella Adopt-A-Street/Coachella Adopt-A-Park T-Shirt for applicants that completed the 2 year commitment/Certificates of Participation from the City Council.
FISCAL IMPACT:
No fiscal impact.
Attachment:
Resolution
7 Item 3.
RESOLUTION NO. 2023-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COACHELLA, CALIFORNIA ESTABLISHING AN ADOPT-A-PARK AND AN ADOPT-ASTREET PROGRAMS.
WHEREAS, the City of Coachella owns and maintains various parks, trails, green spaces and roadways for use by its residents and visitors; and WHEREAS, the City of Coachella desires to provide volunteer opportunities for local citizens to participate in the care and maintenance of the City’s public spaces including: parks, trails, green spaces and streets; and
WHEREAS, an Adopt-A-Park and Adopt-A-Street programs is a model for volunteer participation that has been used successfully in many other communities; and WHEREAS, an Adopt-A-Park and Adopt-A-Street programs will help improve and beautify the City’s parks, trails, green spaces and streets; and WHEREAS, an Adopt-A-Park and Adopt-A-Street programs will increase civic involvement and participation, pride in the community, and sense of stewardship in helping to care for the City’s public spaces; and
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF COACHELLA, CALIFORNIA, AS FOLLOWS:
1. Establish an Adopt-A-Park Program and an Adopt-A-Streets Program as described in Exhibit A.
2. Authorize city staff to administer the Adopt-A-Park and Adopt-A-Streets Programs, including but not limited to: processing applications, providing volunteer orientation, coordination with volunteers, collecting volunteer reports and program marketing.
PASSED, APPROVED AND ADOPTED this 11th day of October 2023. ______________________________
Steven A. Hernandez
Mayor
ATTEST:
_______________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
_______________________________
Carlos L. Campos, City Attorney
8 Item 3.
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE )
CITY OF COACHELLA )
AYES:
NOES:
ABSENT:
ABSTAIN:
I HEREBY CERTIFY that the foregoing Resolution No. 2023-xx was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 11th day of October 2023, by the following vote of Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Delia Granados
Deputy City Clerk
9 Item 3.
STAFF REPORT
9/19/2023
TO: Parks and Recreation Chair and Commissioners
FROM: Maritza Martinez, Public Works Director
SUBJECT: Recommend support of installation of two teqball tables at Bagdouma Park STAFF RECOMMENDATION:
Recommend support of installation of two teqball tables at Bagdouma Park.
EXECUTIVE SUMMARY:
On July 31, 2023, staff received a correspondence from Teqball USA LLC relaying its interest in providing Coachella a free Teqball Teq One Table. Teqball is a soccer-based sport that is played on a curved table and can be played as a singles game (1 vs. 1) or a doubles game (2 vs. 2). In an effort to bring more awareness of this sport Teqball USA LLC is making tables available to high traffic areas such as local sports parks.
As Bagdouma Park is our largest sports park and soccer is an extremely popular sport is Coachella, staff is recommending installation of two of the Teqball Teq One Tables at Bagdouma Park. The recommended location is near the volleyball courts at Bagdouma Park near Avenue 51 – please see below recommended placement of two (2) Teqball Teq One Tables.
Staff has shared the recommended placement of the two free Teqball Teq One Tables and Teqball USA LLC has approved donation of two tables for placement at Bagdouma Park. Staff is recommending acceptance of the $7000 value donation for the two Teqball Teq One Tables ($3500 each) and approval of their installation at Bagdouma Park. 10 Item 4.
FISCAL IMPACT:
The installation cost of the tables is estimated at $2,500; the tables and shipping will be donated by Teqball USA LLC.
Attachment:
Donation Letter
11 Item 4.
Dear Partner,
In my capacity as Manager of Teqball USA LLC (“Teqball”), it is my deliberate wish to provide City of Coachella - Recreation (“Recipient”) a donation in order to contribute to the successful development of teqball. Accordingly, the donation shall be used for the sole purpose of the development of the teqball sport as agreed by Teqball. We thank you for your cooperation in this respect.
The donation by Teqball includes 2 Teq One tables for a total value of $7000 including shipping costs to the place of delivery. The table(s) will be shipped from Summerville, SC warehouse to 53462 Enterprise Way, Coachella, CA 92236 at the agreed date.
However, Recipient shall be responsible to ensure cooperation with the local authorities and/or Teqball as may be required (including personal availability for an active contribution to import, customs and transport process management, observing the authority deadlines) in order to receive the donation. Any costs due to delayed process management by Recipient shall be borne by Recipient.
The donation is provided to be placed and maintained in the following location(s):
Bagdouma Park, 51251 Douma Street, Coachella, CA 92236
Recipient understands that end users use the donated items at their own risk, and it is the Recipient’s responsibility to inform end users thereof. By accepting this donation, Recipient expressly acknowledges and undertakes to inform any end users that Teqball and/or the manufacturer is not liable for any injuries, damages or costs, of whatever nature, regarding the use of the donated items, except if such damage is caused by latent product defects that can be demonstrated as being present at the time of delivery. Recipient is solely responsible to handle and settle any related claims. For these purposes, Recipient is advised to maintain appropriate insurance policy to cover all potential risks.
You are kindly requested to learn more about the proper use of the donated items through www.teqball.com or at www.fiteq.org.
I hope that Teqball’s donation will contribute to the success of teqball and teqball events and activities, and will contribute to the local community in a positive manner.
Best regards,
Ajay Nwosu
Teqball USA LLC
Manager
On behalf of the Recipient I accept (signature):
Date:
Name and Position:
Annex: Pro-forma invoice of the donated tables
Los Angeles, CA
Subject: Letter of Donation
12 Item 4.