City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502 www.coachella.org
AGENDA
OF A REGULAR MEETING
OF THE
CITY OF COACHELLA
CITY COUNCIL CLOSED SESSION AND REGULAR MEETING
THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,
COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,
COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,
COACHELLA WATER AUTHORITY, SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY, AND
COACHELLA PARKS AND RECREATION FOUNDATION
October 11, 2023
5:00 PM – CLOSED SESSION
6:00 PM – REGULAR MEETING
In-Person Meeting
Location:
Coachella City Hall
Council Chamber
1515 Sixth Street
Coachella, CA
If you would like to attend the meeting via Zoom, here is the link:
https://us02web.zoom.us/j/88457271898?pwd=REdzU1NoQmpVSFhWTDVaZ0VCekYxdz09 Or One tap mobile : 16699006833,,88457271898#,,,,*606140# Or Telephone:
US: +1 669 900 6833
Webinar ID: 884 5727 1898
Passcode: 606140
Spanish: El idioma español está disponible en Zoom seleccionado la opción en la parte de abajo de la pantalla
Public comments may be received either in person, via email, telephonically, or via Zoom with a limit of 250 words, or three minutes:
o In Real Time:
If participating in real time via Zoom or phone, during the Public Comment Period, use the “raise hand” function on your computer, or when using a phone, participants can raise their hand by pressing *9 on the keypad.
o In Writing:
Written comments may be submitted to the City Council electronically via email to [email protected]. Transmittal prior to the start of the meeting is required. All written comments received will be forwarded to the City Council and entered into the record. o If you wish, you may leave a message at (760) 262-6240 before 5:30 p.m. on the day of the meeting. The live stream of the meeting may be viewed online by accessing the city's website at www.coachella.org, and clicking on the "Watch Council Meetings" tab located on the home page, and then clicking on the "live" button.
Agenda City Council Closed Session and Regular Meeting October 11, 2023
CALL TO ORDER: - 5:00 P.M.
ROLL CALL:
APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” PUBLIC COMMENTS (CLOSED SESSION ITEMS):
ADJOURN TO CLOSED SESSION:
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957(b)(1) (1)
Title: City Manager
Title: City Attorney
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: APN No. 763-131-078
Agency Negotiator: Gabriel Martin, City Manager
Negotiating Parties: Industrial Way Properties
Under Negotiation: Price and Terms of Payment
3. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation, Pursuant to Government Code Section 54956.9(d)(2)/(e)(1) One (1) Potential Case
4. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of Litigation, Pursuant to Government Code Section 54956.9(d)(4)
One (1) Potential Case
5. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: City Attorney
Employee Organization: City Manager, Unrepresented
6. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Pursuant to Government Code Section 54956(d)(1)
Maria Guadalupe Ibarra vs. The City of Coachella
Riverside County Superior Court, Case No. CVPS 2102983
RECONVENE REGULAR MEETING: - 6:00 P.M.
Agenda City Council Closed Session and Regular Meeting October 11, 2023
PLEDGE OF ALLEGIANCE:
CLOSED SESSION ANNOUNCEMENTS:
PROCLAMATIONS/PRESENTATIONS:
7. Presentation on the Services and Programs Provided by the Coachella Valley Braille Institute
8. 2023-24 Special Event Calendar
9. Civic Center Chambers Rendering and Relocation
10. Presentation - City of Coachella Home Enhancement Program
11. Update on Equity and Social Justice Adhoc Subcommittee
12. Small Business Outreach
WRITTEN COMMUNICATIONS:
13. a) The Greater Coachella Valley Chamber of Commerce Voice of Business out not + All Valley Mayors Recap
b) Coachella Valley Mosquito and Vector Control District New Release on West Nile Virus Detection in the East Valley
c) Per- and Polyfluoroalkyl Substance (PFAS) “Forever” Chemicals Causing Growing Concerns for Municipalities
d) Lift to Rise in Review - Joined U.S. Rep. Raul Ruiz for a Roundtable on Capitol Hill to Address Inequity and Housing Instability
e) Greater Coachella Valley Chamber of Commerce Partnership Tacos, Tequila, & Chavelas Festival CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)
14. Regular Meeting Minutes of September 13, 2023, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, and Successor Agency to the Coachella Redevelopment Agency
15. Voucher Listing- EFT's/Utility Billing Refunds/FY 2022-23 and FY 2023-24 Expenditures as of October 11, 2023, $3,680,519.84
16. Authorization to file a Notice of Completion and Authorize Appropriation of $56,536.39 from General Fund for the Bagdouma Park Court Improvements City Project P-21, CDBG 4. CO.24-20
Agenda City Council Closed Session and Regular Meeting October 11, 2023
17. Convert Avenue 51 and Mecca Street intersection to a three-way stopped controlled intersection as recommended by the Traffic Memorandum for Stop Warrant Analysis
18. Sponsorship of Synergy Music and Arts Festival Event:
a) Sponsorship request from Culturas Music & Arts $18,600.00 for the 2023 Synergy Music and Arts Festival Event; and
b) Approval for operation of a beer garden on November 11, 2023 at Dateland Park from 4 pm to midnight.
19. Approve Execution of 2023 – 2025 Memorandum of Understanding between the City of Coachella and Desert Recreation District
20. Approve Donation of two Teqball Tables and Installation at Bagdouma Park
21. Resolution 2023-67 Approving an Engineering Traffic Memorandum and Establishing a Speed Limit Change on Avenue 49 Within the City of Coachella
22. Recommend Approval of Memorandum of Understanding for Library Operations at the Coachella Library and Coachella Library Annex between the City of Coachella and County of Riverside
23. Approval of the Comparable Housing Analysis and Replacement Housing Valuation per the Uniform Relocation Act for a Maximum Purchase Differential Amount of $113,000 for the Parcel Located at the Southeast Corner of Avenue 50 and Kenmore Street for the Avenue 50 Widening Project, City Project ST93
24. Authorize the City Manager to Execute a Professional Services Agreement with KOA Corporation in the Amount of $40,000.00 for the Strategic Growth Council Community Resilience Center Grant Program – Round 1
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):
25. Resolution No. 2023-65, Acknowledging Receipt of a Report made by the Fire Chief of the Riverside County Fire Department Regarding Compliance with the Annual Inspection of Certain Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code
26. Authorize a Grant in the Amount of $25,000 to the Civil Rights Institute of Inland Southern California to fund an Exhibition by David Bacon Entitled, Working Coachella: Images of the Farmworker Community in the Coachella Valley
27. Resolution No. 2023-69 Establishing an Adopt-A-Park and Adopt-A-Street Program
28. City Council Meetings Discussion
PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):
PUBLIC COMMENTS (NON-AGENDA ITEMS):
Agenda City Council Closed Session and Regular Meeting October 11, 2023
The public may address the City Council/Board/Corporation/ Authority on any item of interest to the public that is not on the agenda but is in the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.
REPORTS AND REQUESTS:
Council Comments/Report of Miscellaneous Committees.
City Manager’s Comments.
ADJOURNMENT:
Complete Agenda Packets are available for public inspection at the City Clerk’s Office at 53-462 Enterprise Way, Coachella, California, and on the City’s website www.coachella.org.
THIS MEETING IS ACCESSIBLE TO PERSONS WITH DISABILITIES
2023-24 Special Event Calendar
Sept 17 El Grito
Sept 30th Community Clean-up & HHW
Oct 6–27 October Movies in the Park Series (Fridays)
Oct 21st Tacos, Tequila and Chavelas Festival
Nov 4th Run With Los Muertos
Nov 11th Veterans Pancake Breakfast
Nov 11th Synergy
Nov 18th Community Clean-up
Nov 29th Tree Lighting
Dec 8th Holiday Parade
February 10th Community Clean-up & HHW
March 3 – 17 Suavecito Sundays (Sundays only (3))
March 9
th Day of the Young Child
March 23 Coachella Mariachi Festival
April 6
th Arbor Day
April 6
st Community Clean-up
May 3-24th May Movies in the Park Series (Fridays)
July 3 / 4 / 5 Fourth of July Event
Item 8.
City of Coachella
Council Chamber Renovation
Conceptual Design
53990 Enterprise Way,
Coachella, CA 92236
SVA Architects
6 Hutton Center Drive
Suite 1150
Santa Ana, CA 92707
www.svaarchitects.com
August 10, 2023 Page 7
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AUGUST 10, 2023
City of Coachella Valley - Council Chamber Renovation
Existing Conditions & Demolition Plan
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Skylight
Above
AUGUST 10, 2023
City of Coachella Valley - Council Chamber Renovation
Conceptual Floor Plan & Partial Reflected Ceiling Plan
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AUGUST 10, 2023
City of Coachella Valley - Council Chamber Renovation
Rendering A
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AUGUST 10, 2023
City of Coachella Valley - Council Chamber Renovation
Rendering B
Item 9.
AdHoc Subcommittee
Update
Item 11.
Adhoc Committee Application Period
• No applications be been received to date.
• It is recommended that the application period be extended thru November 1 st and revise Adhoc Committee Name to
• Social Justice and Public Safety Adhoc Subcommittee
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Adhoc Subcommittee Solicitations
• The Center
• Greater Coachella Valley Chamber of Commerce (distributed to all their Coachella Members) • COFEM
• Alianza
• Greenroom Theatre
• Desert Recreation District
• All members of the city’s Interfaith Alliance partners (over 50 partners) • Raices
• TODEC
• Planned Parenthood
• CET
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STAFF REPORT
10/11/2023
TO: Honorable Mayor and City Council Members
FROM: Delia, City Clerk
SUBJECT: Written Communications
STAFF RECOMMENDATION:
Receive and file.
BACKGROUND:
The attached written communication is addressed to either the Council or one Councilmember or may be of interest to the Council.
Written Communication attached:
a) The Greater Coachella Valley Chamber of Commerce Voice of Business out not + All Valley Mayors Recap
b) Coachella Valley Mosquito and Vector Control District New Release on West Nile Virus Detection in the East Valley
c) Per- and Polyfluoroalkyl Substance (PFAS) “Forever” Chemicals Causing Growing Concerns for Municipalities
d) Lift to Rise in Review - Joined U.S. Rep. Raul Ruiz for a Roundtable on Capitol Hill to Address Inequity and Housing Instability
e) Greater Coachella Valley Chamber of Commerce Partnership Tacos, Tequila, & Chavelas Festival
FISCAL IMPACT:
None.
Item 13.
1 Delia Granados
From: The Greater Coachella Valley Chamber of Commerce <[email protected]> Sent: September 15 23 11:03 AM
To: Delia Granados
Subject: Reminder: Voice of Business Out Now + All Valley Mayors Recap The Greater Coachella Valley Chamber of Commerce (GCVCC) is proud to release the Spring 2023 edition of, “GCV Voice of Business.” This glossy magazine is published bi-annually, with direct mail distribution to all GCVCC chamber business members, as well as additional targeted businesses around the Coachella Valley. The publication debuted at our annual All Valley Mayors & Tribal Chairpersons Luncheon and is now available both digitally and in print.
This issue features:
Greetings Business Community
An Introduction to Congressman Ken Calvert
An Introduction to Congressman Raul Ruiz
An Introduction to Assemblymember Eduardo Garcia
An Introduction to Assemblymember Greg Wallis
An Introduction to Senator Kelly Seyarto
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2 GCVCC Legislative Efforts: A Year In Review
Learn More
BUSINESS & MEMBER NEWS
All Valley Mayors and Tribal
Chairpersons Luncheon Recap
The Greater Coachella Valley Chamber of
Commerce would like to thank all who attended
the 2023 All Valley Mayors and Tribal
Chairpersons Luncheon. With representation
from all nine cities as well as our county
supervisor and over 500 attendees, the event
was a great success. We look forward to the
continued regional conversations between our
leaders to expand regional efforts in support of
our business community. LEARN MORE
The Shops at Palm Desert Announces New General Manager and Assistant General Manager
The Shops at Palm Desert announced today that Gregory Millsap has joined Jones Lang LaSalle Americas, Inc. (JLL), the property management agency for The Shops at Palm Desert, as the Sr. General Manager for The Shops at Palm Desert and Mollie E. Doyle has joined JLL as the Assistant General Manager. In their new roles, they’ll focus on overseeing the management and operations of the only premier indoor shopping center located in Coachella Valley. Millsap and Doyle bring a wealth of knowledge in retail property and facilities management. LEARN MORE
Coachella Valley Animal Campus Reopens With Access Restored to Key Road
The Coachella Valley Animal Campus reopened following the work done by the City of Cathedral City to clear storm water off Rio Del Sol Road and lift the road closure. Following Hurricane Hilary, Rio Del Sol, a Cathedral City road that provides access to the county’s and several valley cities’ animal shelter, the nonprofit Animal Samaritans’ veterinary clinic and local businesses in Thousand Palms, was submerged under several feet of water, approximately the length of a football field for two blocks. LEARN MORE
Park Rangers Announce New Virtual Museum Exhibit: The People of the Desert
Joshua Tree National Park leadership is excited to announce the launch of the new virtual museum exhibit, “People of the Desert: Joshua Tree National Park Exhibit.” Developed by park staff and the National Park Service Museum Management Program, the virtual exhibit features
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3 over 200 objects, archival items, and historic photographs from the park museum collection. LEARN MORE
Extreme is Coming to Fantasy Springs Resort Casino on February 24, 2024, for Massive “Thicker Than Blood Tour”
The multi-platinum hard rock group Extreme are thrilled to announce their global headlining “Thicker Than Blood Tour” will be coming to Fantasy Springs Resort Casino on Saturday, February 24, 2024. The concert will feature special guests, Living Colour. Tickets for the 8 p.m. show start at $39 and go on sale at 10 a.m. on Friday, September 15 at the Fantasy Springs Box Office, via phone (800) 827-2946 or online. LEARN MORE
UPCOMING EVENTS
Happy Hour Mixer | Spotlight 29
Casino
September 13 @ 5:00 - 7:00 p.m.
Spotlight 29 Casino
Join the Greater Coachella Valley Chamber of
Commerce for the Happy Hour Mixer at
Spotlight 29 Casino on Wednesday,
September 13th, from 5:00 to 7:00 p.m. This
networking event is the perfect opportunity to
connect with fellow professionals while enjoying small bites from Taproom 29, an open bar and prizes. Tequila Ocho will be on hand providing samples. Spotlight 29 Casino is located at 46- 200 Harrison Place, Coachella, CA 92236.
This event is FREE for members to attend. LEARN MORE
Ribbon Cutting | Peter Bedard’s New Book “Billy and the Anxiety Monster, How to Love Your Anxiety and Heal”
September 14 @ 4:30 - 5:30 p.m. | 32141 Whispering Palms Trail, Cathedral City The Greater Coachella Valley Chamber of Commerce invites you to the ribbon cutting for Peter Bedard’s new book “Billy and the Anxiety Monster, How to Love Your Anxiety and Heal.” The event will also include a book raffle. The ribbon-cutting ceremony starts at 4:30 p.m. on Thursday, September 14th and will take place at the Boys and Girls Club of Cathedral City located at 32141 Whispering Palms Trail in Cathedral City. LEARN MORE Lunch Club | Mr. Clamato
September 22 @ 11:00 a.m. - 12:30 p.m. | 51557 Cesar Chavez St., Coachella The Greater Coachella Valley Chamber of Commerce is proud to present Lunch Club, held at Mr. Clamato in Coachella. This fun networking opportunity mixes two member favorites; business connections and great food! Lunch Club allows members to experience new culinary delights from across the valley while networking with dozens of fellow chamber members during their lunch hour. LEARN MORE
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4 Ribbon Cutting: Mimi & Rae
September 22 @ 4:00 - 5:00 p.m. | 78010 Main Street, Suite 101, La Quinta The Greater Coachella Valley Chamber of Commerce invites you to the ribbon cutting for Mimi & Rae. The ribbon-cutting ceremony starts at 4:00 p.m. on Friday, September 22nd and will take place at at 78010 Main Street, Suite 101 in La Quinta. LEARN MORE GCVCC Educates | Digital Marketing
September 26 @ 10:30 - 11:30 a.m. | 73-360 Highway 111, Suite 7, Palm Desert Join the Greater Coachella Valley Chamber of Commerce and Rexpert Marketing, for a FREE one-hour event, focused on "Digital Marketing" on Tuesday, September 26th at 10:30 a.m. at Rexpert Marketing located at 73-360 Highway 111, Suite 7 in Palm Desert. LEARN MORE Greater Coachella Valley Chamber of Commerce | 760-347-0676 | gcvcc.org
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5 Greater Coachella Valley Chamber of Commerce | 45-149 Smurr Street, Suite A & B, Indio, CA 92201
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Item 13.
Good morning,
Please see the news release below which is being translated and will be release to the public later today.
Stay safe, wear repellent.
Tammy
September 15 - FOR IMMEDIATE RELEASE
Spanish translation available on our website.
West Nile Virus detections continue in east valley
Neighborhood mosquito control treatments are scheduled in Mecca and east valley.
Coachella Valley, CA - Positive West Nile Virus (WNV) mosquitoes continue to rise in and around Mecca. Year to date, the District has detected 24 WNV, and 103 St. Louis Encephalitis virus samples in the valley.
No human cases of the mosquito-borne illness have been reported in the Coachella Valley; however, in the state, there have been 98 positive cases of West Nile Virus this year.
“These are ideal mosquito conditions,” says Greg Alvarado, Operations Manager for the District. “High temperatures, endemic virus detection, and summer rain events are making the perfect conditions for mosquitoes to spread virus.” Attempting to decrease mosquito numbers and interrupt the transmission of virus to people, the District will provide mosquito control treatments by truck and by helicopter to the following communities:
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Route 1: The application area is within the boundaries of 65th Avenue, Johnson Street, 66th Avenue, and Date Palm Street.
Route 2: The application includes communities along Lincoln Street, between 62nd Avenue and 66th Avenue.
Route 3: The application includes communities along Fillmore Street, between 68th Avenue and 73rd Avenue.
Northshore Aerial: The application area is within the boundaries of 70th Avenue, Grant Street, 74th Avenue, and Buchanan Street.
When: Monday, Tuesday, and Wednesday, September 18-20. Applications are planned between 1:00 a.m. and 7:00 a.m., weather permitting.
Residents can check the District website for application routes and updated application times.
About West Nile Virus
West Nile virus is a serious illness. WNV spread when a female mosquito bites an infected bird. The mosquito then can become a carrier and transmit the virus to people. Although most infected people will have no symptoms, others will develop fever, headaches, and body aches. Hospitalization is required in some cases, and in rare cases, death occurs. People with symptoms should contact their health care provider.
Prevent mosquito bites:
· Stay inside at dawn and dusk when these mosquitoes are most active. · Wear insect repellent. EPA registered ingredients such as DEET, picaridin, oil of lemon eucalyptus, or IR3535 (as directed on the product label). · Cover up. Wear long sleeve shirts and long pants when mosquitoes are most active.
· Check window and door screens to prevent mosquitoes from entering your home.
Prevent mosquitoes around your home:
· Check lawn drains for water and debris. Clean drains regularly. · Inspect yards for standing water sources. Drain water that collects under potted plants, birdbaths, tires, and any other water holding containers. · Clean and scrub pet dishes and water features weekly. · Swimming pools, ponds, and fountains require working pumps and regular maintenance.
-EndContact:
Tammy Gordon
Spanish media contact:
Fernando Gutierrez
Item 13.
(760) 342-8287
[email protected]
(760) 541-2023
[email protected]
Coachella Valley Mosquito and Vector Control District | 43420 Trader Place, Indio, CA 92201 Unsubscribe [email protected]
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Item 13.
PFAS: “ Forever” Chemicals Causing Grow ing Concern for Municipalities Leaders in Infrastructure Law
PFAS: “Forever” Chemicals Causing Growing Concern for
Municipalities
Per- and Polyfluoroalkyl Substances (“PFAS”) are widely used, long lasting man-made chemicals, whose components break down very slowly over time. PFAS chemicals are used in a variety of products such as water-resistant clothing, non-stick products, stainresistant coatings, ski and snowboard waxes, leather goods, personal care products like nail polish and shampoo. PFAS chemicals are persistent in the environment. There are thousands of PFAS chemicals and they are found in the blood of people, animals, food products, air, water, wastewater, and soil.
The Environmental Protection Agency (“the EPA”), states, and municipalities have increased their attention to the potential risk of PFAS exposure and are taking steps towards regulating the presence of PFAS in drinking water, wastewater, and biosolids in an attempt to decrease high level exposure and the associated risks with such exposure. In March 2023, the EPA announced the proposed National Primary Drinking Water Regulation which contains legally enforceable Maximum Contaminant Levels for six PFAS chemicals. The same regulation further proposes monitoring requirements and public notification requirements if PFAS chemicals exceed the required standard. With respect to wastewater, the EPA has recommended that states and municipalities use the most current sampling and analysis methods in their National Pollutant Discharge Elimination System (“NPDES”) programs to identify known or suspected sources of PFAS as well as implemented monitoring requirements. Regarding biosolids, the EPA is currently conducting a risk analysis under the Resource Conservation and Recovery Act and has issued the “Joint Principals for Preventing and Managing PFAS in Biosolids.”
Many states have also acted to address PFAS in drinking water, wastewater, and biosolids. For example, Massachusetts, New York, New Jersey, and others have
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established Maximum Contaminant Levels for PFAS in drinking water. Further, regarding wastewater, Massachusetts now requires PFAS testing requirements as NPDES permits are renewed. Additionally, New York Assembly Bill A3296A “PFAS Disclosure Act” seeks to require State Pollutant Discharge Elimination System (“SPDES”) permit holders to conduct quarterly discharge monitoring for at least one year. With respect to biosolids, Maine has banned the land application or distribution of biosolids as fertilizer and Michigan requires sampling of biosolids for PFAS prior to use for land application.
As time passes and more is learned about PFAS and how to best reduce its presence, additional legislation and regulations are likely to follow.
WGL attorneys, in our work representing numerous public clients throughout the country, are at the forefront of managing PFAS compliance obligations and integrating new challenges into older systems. Currently, WGL has projects in several states where we are advising our clients on PFAS issues that have become front and center to project advancement. In addition, our attorneys frequently speak on matters that may affect public entities. Partner Steven A. Torres will present The Multifaceted Municipal PFAS Challenge: Understanding Permitting, Regulatory and Enforcement issues for Public Water and Wastewater Utility Counsel, at the 2023 IMLA Annual Conference at the La Quinta Resort & Club, La Quinta, CA on Friday, September 29, 2023 from 9:15 AM – 10:15 AM. Additional conferences will also be attended by WGL attorneys this month.
Managing Partner Teno West is attending the New York State Association for Solid Waste Management (NYSASWM) 2023 Fall Conference at the High Peaks Resort in Lake Placid, NY from September 24 – 26 and Partner Steven A. Torres is presenting Delivering Advanced Environmental Solutions Through Design-Build: Effectively Integrating Teams and Tasks at the 2023 DBIA Liberty Region Conference in Newark, New Jersey, on Tuesday, September 26 from 3:15 PM – 4:15 PM.
For more information about PFAS please contact Partner Steven A. Torres at [email protected] or at 914-898-2435.
For more information about WGL please contact Managing Partner Teno West at [email protected] or at 917-922-6226.
Visit our website
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About Practice Areas Sectors News Contact
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West Group Law PLLC | 81 Main Street, Suite 510, White Plains, NY 10601 Unsubscribe [email protected]
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Item 13.
1 Delia Granados
From: Lift to Rise <[email protected]>
Sent: September 29 23 8:15 AM
To: City Clerk
Subject: ☀ Lift to Rise heads to Washington🛫 | Lift to Rise In Review | September Newsletter
VIEW EMAIL IN BROWSER
SEPTEMBER 2023
Oprime aquí para leer en español.
Dear Angela,
Last week members of the Lift to Rise staff along with partners flew to Washington, DC for a series of face-to-face meetings with federal officials and policy leaders to build support for our bold plans to address inequity and housing instability.
A major moment of the week came Thursday when Lift to Rise joined U.S. Rep.
Raul Ruiz for a roundtable on Capitol Hill to discuss federal policy around the intersection of housing and health. It was a key first step to developing future policy action around housing as a social determinant of health.
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2 Rep. Dr. Raul Ruiz leads discussion during a roundtable talk on housing as a social determinant of health.
And what are social determinants of health? As defined by the U.S. Department of Health and Human Services, they are the conditions in which people are born, live, work, play, worship, and age. They play a significant role in people’s health and well-being. In fact, many experts agree that social determinants contribute more to promoting good health than medical interventions.
“The pandemic showed us that housing is the central social determinant of health and determines the trajectory of opportunity for us all,” said Lift to Rise CEO Heather Vaikona.
Ruiz and Lift to Rise are working to develop legislation that recognizes the influence housing has on other social determinants of health and supports growing the supply of quality, affordable housing for people who need it and can’t afford it.
Thursday’s roundtable was an opportunity to gather ideas that could shape this future action.
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3 Rep. Dr. Raul Ruiz and Lift to Rise were joined by leaders in healthcare, housing and philanthropy to discuss policy that intersects with housing and health. “As a physician I have cared for many patients in the emergency room who have suffered exacerbations of disease due to inadequate shelter,” Ruiz said. “Adequate housing is an important social determinant of health.”
Lift to Rise extends a huge thank you to Congressman Ruiz for leading this important discussion. We also want to thank the representatives from the many leading national healthcare, housing, and philanthropic organizations who joined us.
To see a list of all the organizations that participated, see our post on Instagram.
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4 IN CASE YOU MISSED IT
The Center for Community Investment
at the Lincoln Center for Land Policy
recently published a thoughtful case
study of our work, including our
“inside/outside” pandemic response
and innovative Affordable Housing
Pipeline and We Lift: The Coachella
Valley’s Housing Catalyst Fund. They
say our partnership has “helped
community residents change the game
on affordable housing.” We think that’s
pretty awesome! You can read the
complete case study online at the
Center for Community Investment.
POLICY PULSE
Coachella is the first city in the Coachella Valley to approve Objective Design Standards for new multi-family and mixed-use developments. The standards will simplify the approval process, speed up new development, and encourage beautiful new spaces for residents.
We encourage more cities to do the same!
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5 VIEW SOCIAL POST
UPCOMING EVENTS
Our inaugural Lift to Rise Community Investment Awards will be Saturday, October 14. Follow our social media for upcoming announcements about the individuals and organizations we will be recognizing that evening! We are stronger together. Thank you for
being part of our community.
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1 Delia Granados
From: The Greater Coachella Valley Chamber of Commerce <[email protected]> Sent: October 04 23 8:15 AM
To: Delia Granados
Subject: Who Wants Tacos, Tequila, & Chavelas
The City of Coachella, in partnership with the Greater Coachella Valley Chamber of Commerce, are hosting their Sixth Annual Tacos, Tequila, & Chavelas Festival on Saturday, October 21st from 4:00 PM to 8:00 PM, at Veterans Memorial Park. The event features a live band and DJ, mechanical bull rides, roping and corn hole games, food booths and aguas frescas! Up to a dozen taco vendors have competed in the past for the “Best of Festival” title.
Saturday, October 21st
4:00 - 8:00 p.m.
Veterans Memorial Park in Coachella
Sponsorships & Tickets
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2 BUSINESS & MEMBER NEWS
Recap: La Quinta State of the City,
Business Awards and Expo
Thank you to all who attended last week's La
Quinta State of the City, Business Awards and
Expo. What a great evening to spotlight the
business community and learn updates in the
City of La Quinta. We celebrated some great
business award winners like Volunteer of the
year, Mike Williams with Capitis Real Estate;
Non Profit of the Year, Desert Arc; Business of
the Year, The Beer Hunter; and Mayor's Award,
Nothing Bundt Cakes. LEARN MORE
Governor Vetoes SB 799
Governor Gavin Newsom vetoed SB 799, one of the California Chamber of Commerce’s hardest fought job killer bills, over the weekend. The proposal would have made striking employees eligible for unemployment compensation after a strike has continued for more than two weeks. LEARN MORE
Martha’s Village and Kitchen Thanksgiving Day 5K | Run/Walk The Thanksgiving Day 5K is an annual, family-friendly, run/walk fundraiser. The goal of the 5K is to raise awareness about Martha’s Village and Kitchen’s services and to provide funds to support their mission to end hunger and homelessness in the Coachella Valley. Over 4,000 people attend the event annually including participants, spectators, and volunteers. LEARN MORE
SBA to Open Disaster Loan Outreach Center in Cathedral City Director Jeffrey Lusk of the U.S. Small Business Administration’s Disaster Field Operations Center-West today announced the opening of its Disaster Loan Outreach Center to meet the needs of businesses and individuals who were affected by Tropical Storm Hilary that occurred Aug. 19 - 21. The center will be located at the Cathedral City Branch Library beginning Tuesday, Sept. 26 in Cathedral City. LEARN MORE
AC/DC High Voltage Dive: The Ultimate Fan Experience is Coming to Downtown Indio
The City of Indio is excited to announce the AC/DC High Voltage Dive ultimate pop-up fan experience that will take over Club 5 in Downtown Indio celebrating AC/DC's return to the stage. The pop-up event will be held October 5-8 from 10 a.m. to 11 p.m. at 82971 Bliss Avenue. Inside the dive bar takeover, visitors will embark on a 50-year journey filled with
Item 13.
3 collectible rock relics and unique “easter eggs.” The ultimate AC/DC fan experience promises an unforgettable adventure for fans of all ages. LEARN MORE Día De Los Muertos Celebration Connects the Community
The 11th Annual Día De Los Muertos (Day of the Dead) Celebration & Fundraising Dinner is Saturday, November 4th, 2023, on the museum’s beautiful campus under the stars. This event includes dinner, entertainment by Machin (David Macias) sponsored by Hot Purple Energy, tequila tasting, art exhibitions and ofrendas (altars), opportunity drawing, a silent auction, and more. LEARN MORE
UPCOMING EVENTS
Open House: The Syndicate
October 10 @ 4:30 - 6:30 p.m.
Assistance League Coachella Valley
The Greater Coachella Valley Chamber of
Commerce invites you to our first Open House
networking event at The Syndicate in Palm
Desert. This networking event allows guests to
pick up their passport and tour the Syndicate
and the great businesses located there. Once
your passport is stamped at each spot, you will be entered into our raffle to win great prizes! At this FREE event, guests will enjoy food, drinks, networking, activities and much more. LEARN MORE
Chamber 101
October 6 @ 10:30 - 12:00 p.m. | 37-023 Cook St # 102, Palm Desert Interested in knowing the benefits of membership in the GCVCC? Chamber 101, our membership orientation program, is for you! This is open to prospective, new, and current members. Whether you’re considering joining or you’re a seasoned member who wants a refresher, learn how membership in the Chamber can benefit and support your business, hear more about resources and services available, and network with other businesses. LEARN MORE
Ribbon Cutting | Coral Sushi and Sake Bar
October 12 @ 14:00 p.m. | 49830 Jefferson Street, Indio Coral Sushi and Sake Bar is a warm, friendly, casual sushi dining experience in a unique desert setting. Conveniently located on Jefferson Street at the exciting new Canopy at Citrus in Indio, Coral Sushi is perfect for Happy Hour or full dinner service either inside or outdoors in its relaxing covered patio with mountain views. LEARN MORE
Ribbon Cutting | Acuity Optical
October 16 @ 11:00 a.m. | 81952 CA-111, Suite B, C, Indio
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4 Acuity Optical is home of some of the best optometrists in Indio – featuring state-of-the-art technology, live interactions with optometrists, and same-day appointments. This is not only their flagship location but also where they took the next step forward in providing affordable and comprehensive eyecare. LEARN MORE
Greater Coachella Valley Chamber of Commerce | 760-347-0676 | gcvcc.org
Greater Coachella Valley Chamber of Commerce | 45-149 Smurr Street, Suite A & B, Indio, CA 92201
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Item 13.
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Item 13.
City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502 www.coachella.org
MINUTES
OF A REGULAR MEETING
OF THE
CITY OF COACHELLA
CITY COUNCIL CLOSED SESSION AND REGULAR MEETING
THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,
COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,
COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,
COACHELLA WATER AUTHORITY, AND SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY September 13, 2023
5:00PM – CLOSED SESSION
6:00 PM – REGULAR MEETING
In-Person Meeting
Location:
Coachella City Hall
Council Chamber
1515 Sixth Street
Coachella, CA
If you would like to attend the meeting via Zoom, here is the link:
https://us02web.zoom.us/j/88457271898?pwd=REdzU1NoQmpVSFhWTDVaZ0VCekYxdz09 Or One tap mobile : 16699006833,,88457271898#,,,,*606140# Or Telephone:
US: +1 669 900 6833
Webinar ID: 884 5727 1898
Passcode: 606140
Spanish: El idioma español está disponible en Zoom seleccionado la opción en la parte de abajo de la pantalla
Public comments may be received either in person, via email, telephonically, or via Zoom with a limit of 250 words, or three minutes:
o In Real Time:
If participating in real time via Zoom or phone, during the Public Comment Period, use the “raise hand” function on your computer, or when using a phone, participants can raise their hand by pressing *9 on the keypad.
o In Writing:
Written comments may be submitted to the City Council electronically via email to [email protected]. Transmittal prior to the start of the meeting is required. All written comments received will be forwarded to the City Council and entered into the record. o If you wish, you may leave a message at (760) 262-6240 before 5:30 p.m. on the day of the meeting. The live stream of the meeting may be viewed online by accessing the city's website at www.coachella.org, and clicking on the "Watch Council Meetings" tab located on the home page, and then clicking on the "live" button.
Item 14.
Minutes City Council Closed Session and Regular Meeting September 13, 2023
CALL TO ORDER: - 5:00 P.M.
The Regular Meeting of the City of Coachella was called to order at 5:00 P.M. by Mayor Hernandez ROLL CALL:
Present: Councilmember Dr. Figueroa, Councilmember Delgado, Mayor Pro Tem Galarza, and Mayor Hernandez.
City Clerk Zepeda, City Treasure Aviles via Zoom
Absent: Councilmember Virgen
APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” Motion: To approve the Agenda
Made by: Mayor Pro Tem Galarza
Seconded by: Councilmember Dr. Figueroa
Approved: 4-0, Unanimous roll call vote:
AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Mayor Pro Tem Galarza, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: Councilmember Virgen
PUBLIC COMMENTS (CLOSED SESSION ITEMS):
None.
ADJOURN TO CLOSED SESSION:
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957(b)(1) 1)
Title: City Manager
Title: City Attorney
2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation, Pursuant to Government Code Section 54956.9(d)(2)/(e)(1) One (1) Potential Case
Item 14.
Minutes City Council Closed Session and Regular Meeting September 13, 2023
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of Litigation, Pursuant to Government Code Section 54956.9(d)(4)
One (1) Potential Case
Councilmember Virgen arrived at 5:15 P.M.
RECONVENE REGULAR MEETING: - 6:19 P.M.
PLEDGE OF ALLEGIANCE:
Marnie Navarro led the pledge of allegiance.
CLOSED SESSION ANNOUNCEMENTS:
Council met in Closed Session on items 2 and 3, not 1, and direction was given, but no reportable action was taken.
PROCLAMATIONS/PRESENTATIONS:
Staff recommended moving Presentation 10, 5, and 8 to this section because some staff needed to return to work.
4. Proclamation Recognizing Staff for their Service and Dedication Safety of The City of Coachella
5. Proclamation Presented to Javier Figueroa
6. Proclamation for Suicide Prevention Month
7. Center for Employment Training (CET) Presentation of Services
8. Presentation by RAICES Cultura on All Children Thrive California - Youth Development and Policy Work in the City of Coachella
9. Bagdouma and Veterans Memorial Parks Amenity Recommendations
10. Presentation by Raftelis for the Utilities Departments WRITTEN COMMUNICATIONS:
None
(Mayor Pro Tem Galarza stepped away at 7:38 p.m. and returned at 7:31 p.m., Councilmember Dr. Figueroa stepped away at 7:45 p.m. and returned at 7:47 p.m., Councilmember Virgin stepped away at 7:48 p.m. and returned at 7:52 pm, and Mayor Pro Tem Galarza stepped away at 8:12 pm) The Councilmember took a break at 8:40 p.m. and returned at 8:50 p.m.
Item 14.
Minutes City Council Closed Session and Regular Meeting September 13, 2023
CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)
11. Regular Meeting Minutes of July 26, 2023, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, and Successor Agency to the Coachella Redevelopment Agency.
12. Special Meeting Minutes of August 7, 2023, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, and Successor Agency to the Coachella Redevelopment Agency.
13. Special Meeting Minutes of August 23, 2023, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, and Successor Agency to the Coachella Redevelopment Agency.
14. Adopt Ordinance No. 1206 - City of Coachella Objective Design Standards for Multi-family Residential and Mixed-Use development - Zoning Ordinance Amendment No. 22-04 is a Proposal to Amend Coachella Municipal Code Title 17, Zoning, Adopting Objective Design Standards for Multi-family Residential Development to apply to G-N General Neighborhood, U-N Urban Neighborhood, DT-PV Downtown Pueblo Viejo, DT-PV Transition, U-E Urban Employment and Neighborhood Commercial zones.(Second Reading)
15. Professional Service Agreement with Heptagon Seven to develop final Plans, Specifications and Engineer’s Estimates for a Roundabout at Avenue 53 and Calle Empalme.
16. Addition Work Request (AWR) #1 for Engineering and Landscape Services associated with the Avenue 53 Tot Lot.
17. Investment Report for May and June, 2023
18. Authorize the City Manager to Execute Professional Services Agreements with Willdan, Interwest, and 4 Leaf, Inc. for Building Department Services
19. Award Amendment No. 1 to Construction Agreement with WGJ Enterprises Inc. (dba PCI) for the FY 2023-26 On-Call Striping Contract Project No. 083122, in the Amount not to Exceed $150,000
20. Authorize the City of Coachella’s Tacos, Tequila and Chavelas Festival Beer Garden Operation on October 21, 2023 at Veterans Memorial Park from 4 pm to 8 pm
21. Voucher Listing- EFT's/Utility Billing Refunds/FY 2022-2023 and FY 2023-2024 Expenditures as of September 13, 2023, $8,506,206.42
Councilmember Delgado requested to pull items 15 and 18 for discussion.
Item 14.
Minutes City Council Closed Session and Regular Meeting September 13, 2023
Motion: To approve the consent calendar items
Made by: Mayor Pro Tem Galarza
Seconded by: Councilmember Dr. Figueroa
Approved: 5-0, Unanimous roll call vote:
AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgin, Mayor Pro Tem Galarza
NOES: None
ABSTAIN: Mayor Hernandez for consent calendar item 14
ABSENT: None
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):
22. Sponsorship of Run With Los Muertos Event:
a) Sponsorship request from Eventscape International, Inc. for $35,000.00 for the 2023 Run With Los Muertos Event; and
b) Approval for operation of a beer garden on November 4, 2023 in Downton Sixth Street from 4:00 pm to midnight.
Motion: To approve New Business Run with Los Muertos Event Made by: Mayor Pro Tem Galarza
Seconded by: Councilmember Virgen
Approved: 5-0, Unanimous roll call vote:
AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen, Mayor Pro Tem Galarza, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None
23. Approve Amendment No. 1 to Vintage Landscape to allow for Repair of Landscape Improvements at Rancho Las Flores Park Increasing Compensation of Agreement by an Additional $150,000 Motion: To approve Landscape Improvements at Rancho Las Flores Park Made by: Mayor Pro Tem Galarza
Seconded by: Mayor Hernandez
Approved: 5-0, Unanimous roll call vote:
AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen, Mayor Pro Tem Galarza, and Mayor Hernandez
Item 14.
Minutes City Council Closed Session and Regular Meeting September 13, 2023
NOES: None
ABSTAIN: None
ABSENT: None
24. Provide Staff Direction for the 2023 Hometown Heroes Honorees Councilmembers provided direction and requested staff to bring back this item.
Mayor Hernandez requested that staff take this item to the public and bring back the agenda item.
25. Adopt Resolution No. 2023-62 Authorizing the City Manager to Submit an Application to the Strategic Growth Council for the Community Resilience Centers Implementation Grant Program in the Amount of Ten Million Dollars ($10,000,000) and Approve the Collaborative Stakeholder Structure, the Draft Partnership Agreement, and Execute All Related Grant Documents Motion: To adopt Resolution No. 2023-62
Made by: Mayor Pro Tem Galarza
Seconded by: Councilmember Dr. Figueroa
Approved: 5-0, Unanimous roll call vote:
AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen, Mayor Pro Tem Galarza, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None
(Mayor Pro Tem Galarza stepped away at 9:40 p.m. and returned at 9:42 p.m.) SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY:
26. Resolution No. SA-2023-01, Approving the Last and Final Recognized Obligation Payment Schedule (LFROPS)
Motion: To approve Resolution No. SA-2023-01
Made by: Mayor Hernandez
Seconded by: Councilmember Dr. Figueroa
Approved: 5-0, Unanimous roll call vote:
AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen, Mayor Pro Tem Galarza, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None
Item 14.
Minutes City Council Closed Session and Regular Meeting September 13, 2023
PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):
27. City of Coachella 6th Cycle Housing Element General Plan Amendment No. 21-02 and Environmental Assessment No. 22-03 for Consideration of the City of Coachella 6th Cycle Housing Element for 2021- 2029. City-Initiated
Open Public Hearing at 9:45 p.m. and closed Public Hearing at 10:08 p.m.
Motion: To approve Amendment NO. 21-02
Made by: Mayor Pro Tem Galarza
Seconded by: Councilmember Dr. Figueroa
Approved: 5-0, Unanimous roll call vote:
AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Virgen, Mayor Pro Tem Galarza, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None
PUBLIC COMMENTS (NON-AGENDA ITEMS):
The public may address the City Council/Board/Corporation/ Authority on any item of interest to the public that is not on the agenda but is in the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.
Public Comments were taken at 8:37 p.m., right after Proclamations/Presentations Maria Elias, requested council direction on an issue regarding her special needs child with CVUSD.
Hector Prieto, requested help from the council regarding a shade structure permit.
Marla, Jesus Diaz, M. Delgado, and Angelina Calderon thanked all staff and councilmembers for the help of a quick emergency action after Hurricane Hillary.
Brad Anderson thanked the board for the decision regarding the license plate reader. (Councilmember Dr. Figueroa stepped away at 7:45 p.m. and returned at 7:47 p.m., and Mayor Hernandez stepped away at 9:47 p.m. and returned at 9:48 p.m.)
REPORTS AND REQUESTS:
Council Comments/Report of Miscellaneous Committees.
Councilmember Dr. Figueroa made a comment on mosquitos and informing neighbors. He attended all Valley Mayor Luncheon and CVAG Public Safety Committee Meeting. The City of Palm Desert banned Mylar balloons. He attended the state of CVUSD today.
Item 14.
Minutes City Council Closed Session and Regular Meeting September 13, 2023
Councilmember Delgado made a comment on the previous statement made to clarify any confusion. She has a subcommittee coming up tomorrow for the SCAG Energy Committee Meeting. Comments were towards the City Manager, not staff. She requested a policy on evaluating short-term rentals. Regarding the question about her, she brought up the evaluation of various policies and programs. She attended a joint policy committee meeting next week. She has a homelessness committee coming up. She is attending El Grito and the conference in Sacramento.
Councilmember Virgin said that most of them will be at the League of Cities in Sacramento next week.
Mayor Pro Tem Galarza enjoyed all the projects and programs he attended at the Valley Mayor Luncheon. He attended the State of CVUSD. He is attending El Grito. He is not attending the League of Cities Conference but is attending a NALEO Policy event.
Mayor Hernandez commended the staff for an outstanding job. He requested for staff to put together a schedule on the repaired streets and a schedule with the pass on Avenue 52. He attended the Mayor's Luncheon.
City Manager’s Comments.
ADJOURNMENT:
There being no further business to come before the City Council and the Agencies, Mayor Hernandez adjourned the meeting at 10:30 p.m.
________________________
Angela Zepeda
City Clerk
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Item 15.
STAFF REPORT
10/11/2023
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., City Engineer
SUBJECT: Authorization to file a Notice of Completion and authorize appropriation of $56,536.39 from General Fund for the Bagdouma Park Court Improvements City Project P-21, CDBG 4. CO.24-20.
STAFF RECOMMENDATION:
o Accept the Bagdouma Park Court Improvements City Project P-21, CDBG 4. CO.24-20, as complete, and direct the City Clerk to file a Notice of Completion attached hereto with the County of Riverside.
o Authorize appropriations from General Fund in an amount of $56,536.39 for the Bagdouma Court Improvements Project – City Project P-21, CDBG Project 4. CO.24-20.
BACKGROUND:
On September 14, 2022, the City of Coachella acted to authorize the City Manager to execute a construction contract with Three Peaks Corp in the amount of $624,310.21 and an amount of $62,341 for contingency for the construction of the Bagdouma Park Court Improvements– City Project P-21, CDBG No. 4.CO.24-20.
DISCUSSION/ANALYSIS:
City Staff has inspected the Project and found the improvements to be in accordance with the plans, specifications, and applicable standards. Staff recommends the acceptance of this project and that the City Council authorizes the filing of a Notice of Completion. Upon acceptance by City Council, the Project will enter a one-year warranty period as prescribed by the project contract agreement.
The Bagdouma Park Court Improvements City Project No. P-21, CDBG No. 4.CO.24-20, improved the overall quality of life and health of the citizens and general public by renovating an outdated and dilapidated Basketball court into an upgraded and modern combination of Basketball, Tennis, and Pickleball courts. These improvements help to improve the over quality of the Bagdouma Park, and enhance the health and lives of the citizens and public by providing a variety of sport activities that encourage exercise and positive social interactions within the community.
Item 16.
FISCAL IMPACT:
Construction was completed using $215,919.67 General Fund and with a Community Development Block Grant (CDBG) Contribution of $647,737.14, for a Total Budget of $863,656.81. With this action, City Council will be approving appropriation and transfer of $56,536.39 from General Fund to CIP Fund 182 for the additional Change Orders. The project was completed over budget with an Original Contract Amount of $624,310.21 plus 10% for contingencies, with Contract Change Orders No. 1-3 in the amount $239,346.60, for a Total Construction Cost of $863,656.81.
ATTACHMENTS:
1. Notice of Completion
Item 16.
To be recorded with County Recorder
within 10 days after completion and
Acceptance. No recording fee.
When Recorded, return to:
Delia Granados, Deputy City Clerk
City of Coachella
53990 Enterprise Way
Coachella, CA 92236 (For Recorders Use)
Notice of Completion
(California Civil Code Section 3093 - Public Works)
Notice is hereby given by the undersigned owner, a Political Subdivision of the State of California, that a public work improvement described as the Bagdouma Park Court Improvements– City Project P-21, CDBG No. 4.CO.24-20, has been completed and was accepted by the undersigned awarding authority on the date hereof. The court improvements were performed at Bagdouma Park, located in the City of Coachella.
The contractor on such work was Three Peaks Corp., and the surety on his bond is Ohio Casualty Insurance Company, located at 790 The City Drive South, Suite 200, Orange, CA. 92868.
The real property upon which said work was performed is in the City of Coachella, County of Riverside, and State of California.
The nature of the interest of the owner is in fee.
Date: October 11, 2023 City of Coachella
(Date of Acceptance) (Name of Political Subdivision)
Owner Address:
53990 Enterprise Way
Coachella, CA 92236
By:________________________________
Steven A. Hernandez
Title: _________Mayor_________
State of California) City of Coachella
) ss
County of Riverside)
I hereby certify that I am the Deputy City Clerk of the governing board of the City of Coachella, the political subdivision which executed the foregoing notice and on whose behalf I make this verification; that I have read said notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct.
Executed at Coachella , California on (Date)
(City Where Signed)
________________________________
Delia Granados, Deputy City Clerk, City of Coachella County Counsel Form 1 (Rev. 5-64)
Item 16.
STAFF REPORT
10/11/2023
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., City Engineer
SUBJECT: Convert Avenue 51 and Mecca Street intersection to a three-way stopped controlled intersection as recommended by the Traffic Memorandum for Stop Warrant Analysis.
STAFF RECOMMENDATION:
Authorize City Staff to convert Avenue 51 and Mecca Street intersection to a three-way stopped controlled intersection as recommended by the Traffic Memorandum for Stop Warrant Analysis.
BACKGROUND:
Over the past year, the Subject Location has had three documented traffic incidents, with the latest being on September 7, 2023, involving a motorcycle and car. The other two traffic incidents (August 21, 2022 and August 18, 2023) involved damage to vehicles as well as the metal fencing for the daycare. The City has received a petition with 126 signatures on it from the residents of the area requesting stop signs be placed along Avenue 51, due to the recent uptick in vehicle incidents at this intersection, along with the daycare located on the southeast corner of the Subject Location.
DISCUSSION/ANALYSIS:
Based on the Traffic Memorandum for Stop Warrant Analysis and intersection conditions, Avenue 51 and Mecca Street should be converted to a three-way stopped controlled intersection to facilitate safer north/south pedestrian movements between the residential developments on the north and Bagdouma Park on the south side of Avenue 51. In addition, the conversion to a stop condition along Avenue 51 will potentially reduce future collisions and damage to the daycare facilities and/or injuries to the outdoor play area.
FISCAL IMPACT:
No Fiscal Impact.
ATTACHMENTS:
1. Resolution 2023-68
2. Traffic Memorandum for Stop Warrant Analysis along Avenue 51 at Mecca Street
Item 17.
Resolution No. 2023-68
RESOLUTION NO. 2023-68
RESOLUTION OF THE CITY OF COACHELLA APPROVING AN
ENGINEERING TRAFFIC MEMORANDUM FOR STOP WARRANT ANALYSIS ALONG AVENUE 51 AND MECCA STREET WITHIN THE CITY OF
COACHELLA
WHEREAS, the City of Coachella has the authority to set and enforce stop signs within the City in accordance with guidelines set forth in the California Vehicle Code and California Uniform Manual on Traffic Control Devices; and
WHEREAS, a traffic memorandum was prepared by Heptagon Seven and was submitted to the City on September 27, 2023.
NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Coachella, State of California, approves the attached traffic memorandum dated September 27, 2023, and concurs with the recommended and with all signage and pavement markings required for proper posting of these segments which are detailed by the California Vehicle Code and the California Uniform Manual on Traffic Control Devices.
PASSED, APPROVED and ADOPTED this 11
th day of October 2023.
Steven A. Hernandez
Mayor
ATTEST:
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
Carlos Campos
City Attorney
Item 17.
Resolution No. 2023-68
TATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2023-68 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 11 th day of
October 2023 by the following vote of Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Delia Granados
Deputy City Clerk
Item 17.
8413 E Baseline Road
Suite 106
Mesa, AZ 85209
Phone: 760.902.9367
October 4, 2023
Mr. Andrew Simmons
City Engineer
City of Coachella
53990 Enterprise Way
Coachella, CA 92236
Subject: Traffic Memorandum for Stop Warrant Analysis along Avenue 51 at Mecca Street Dear Mr. Simmons:
This Memorandum has been prepared to provide justification for the installation of the three-way stop condition at the intersection of Avenue 51 and Mecca Street (Subject Location). The use of Stop signs to control speed is expressly prohibited in the CaMUTCD. Research has shown that (a) the installation of Stop signs, while reducing roadway speeds immediately adjacent to the Stop sign, has no effect on overall neighborhood speed limit compliance, and, (b) unwarranted Stop signs tend to have a lower driver compliance rate. However, since the existing posted speed along Avenue 51 is 40 MPH, the intent behind the request to install a multi-way stop condition at the Subject Location is driven by safety for both pedestrian movements along with the potential protection of an adjacent daycare facility.
EXISTING CONDITION
Mecca Steet is a two-lane suburban street, per the City’s General Plan, with a stop condition with the intersection of Avenue 51. Avenue 51 is classified as a collector with enhanced bicycle facilities per the City’s General Plan, however the current configuration of the street has two through lanes, center painted median, Class II bike lane, and on street parking. At the west leg of Avenue 51 at the intersection with Mecca Street, the City has installed a raised median refuge island. Crosswalks at the Subject Location are located across Mecca Street and at the west leg of Avenue 51. The Subject Location has street lighting at the far sides of the intersection. The posted speed limit along Avenue 51 is 40 MPH.
The Subject Location is a three-legged intersection with Mecca Street intersecting Avenue 51 from the south. Approximately 240 feet west of Mecca Street is Avenida Adobe, which intersects Avenue 51 from the north. The current intersection traffic control consists of a stop condition for Mecca Street and a through condition along Avenue 51, with the exception for when pedestrians are present, then traffic is required to yield.
To the south of Avenue 51, Bagdouma Park is located to the west and four apartment complexes along with a daycare facility are located east of Mecca Street. The daycare facility, which is adjacent to the intersection at the southeast corner, has a 5-foot-tall metal fence encircling the site, with the outdoor play area immediately adjacent to Mecca Street and Avenue 51. North of Avenue 51 is a residential neighborhood with single family homes.
BACKGROUND
Over the past year, the Subject Location has had three documented traffic incidents, with the latest being on September 7, 2023, involving a motorcycle and car. The other two traffic incidents (August 21, 2022 and August 18, 2023) involved damage to vehicles as well as the metal fencing for the daycare.
The City has received a petition with 126 signatures on it from the residents of the area requesting stop signs be placed along Avenue 51, due to the recent uptick in vehicle incidents at this intersection, along with the daycare located on the southeast corner of the Subject Location.
Item 17.
Avenue 51 & Mecca Street
Stop Warrant Memo
As previously noted herein, Mecca Street is the south leg of an “left-right” offset or staggered intersection with Avenue 51, with Avenida Adobe, approximately 240 feet west, being the north leg of the intersection. A “left-right” staggered intersection eliminates all left turn movement conflicts along Avenue 51. In addition, both the north and south intersecting leg are 90 degrees to Avenue 51.
Therefore, the intersection does not have any geometric deficiencies.
The City has recently completed a pedestrian safety enhancement project at the Mecca Street and Avenue 51 leg, consisting of a raised median pedestrian refuge island along with flashing pedestrian crossing sign and required signing.
CONSIDERED CRITERIA
The Ca MUTCD suggests the following criteria be considered for installation of a stop condition.
1. Where traffic control signals are justified, the multi-way stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the installation of the traffic control signal.
No traffic signal is planned at this location.
2. A crash problem, as indicated by five or more reported crashes in a 12-month period that are susceptible to correction by a multi-way stop installation.
Data provided by the City revealed three (3) incidents over the past 12 months, with the most recent one occurring in early September 2023. Although, the number of incidents does not meet the noted criteria. However, due to the lower traffic volumes on the subject streets, this intersection is becoming an area of concern within this residential setting. It is believed that a multi-way stop at the Subject Location would correct the recent vehicle incidents.
3. Minimum volumes warranting a multi-way stop.
a. The vehicular volume entering the intersection from the major street approaches (total of both approaches) averages at least 300 vehicles per hour for any 8 hours of an average day, and
b. The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor-street vehicular traffic of at least 30 seconds per vehicle during the highest hour.
This analysis did not have any available traffic volumes, however from review of old traffic counts (2015) and general field observations, the intersection would meet a minimum of 300 vehicles entering the intersection along Avenue 51. In addition, in combining the staggered intersection, and through general field observations, the minor street approaches should also meet 200 units per hour.
4. Where no single criterion is satisfied, but where Criteria 2, 3a and 3b are all satisfied to 80 percent of the minimum values.
Criteria 2 would not be met at 80% (4 incidents) of the minimum value.
The CaMUTCD further suggests the following additional criteria be considered for evaluating a multiway stop intersection.
1. The need to control left-turn conflicts.
Left turn conflicts are not a factor of concern at this intersection.
Item 17.
Avenue 51 & Mecca Street
Stop Warrant Memo
2. The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes.
The intersection does have high pedestrian volumes from north to south between the residential neighborhood and Bagdouma Park. A stop condition on Avenue 51 will further enhance a safer crossing at the Subject Location.
3. Locations where a road user, after stopping, cannot see conflicting traffic and is not able to reasonably safely negotiate the intersection unless conflicting cross traffic is also required to stop.
Intersection sight distance or existing intersection geometry is not a factor at this location.
4. An intersection of two residential neighborhood collector streets of similar design and operating characteristics where multiway stop control would improve traffic operational characteristics of the intersection.
There are not significant operations issues at this intersection.
CONCLUSIONS AND RECOMMENDATIONS
Based on our intersection review and information provided to us by the City, the following observations and recommendations have been made:
• Based on the assessment of the existing conditions at the intersection of Avenue 51 and Mecca Street, it is noted there are no existing geometric, signing, or striping deficiencies with the intersection, except for a missing two direction large arrow sign (W1-7) on the north of the Avenue 51. Furthermore, a W1-7 sign is also missing at the south side of Avenue 51 at Avenida Adobe intersection. In addition, the City should perform a night review of the Subject Location to ensure the existing street lighting provides sufficient lighting levels for the west side crosswalk.
• Based on the above noted criteria and intersection conditions, Avenue 51 and Mecca Street should be converted to a three-way stopped controlled intersection to facilitate safer north/south pedestrian movements between the residential developments on the north and Bagdouma Park on the south side of Avenue 51. In addition, the conversion to a stop condition along Avenue 51 will potentially reduce future collisions and damage to the daycare facilities and/or injuries to the outdoor play area.
• Installation of a stop condition along Avenue 51 should be established in accordance with the CaMUTCD along with placement of advance warning signs and/or changeable message signs noting the change in traffic control at the Subject Location.
Let me know if you have any comments, questions, or concerns with the above intersection assessment.
V
C
C I S T A T E O F
I L
A L I F O R N I A
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No. 68828
YELDAR
B
O F E P R
D E R E T S I G E R
SIANOD .
R E E N I G N E
L A O N S S I
Exp.9/30/25
Item 17.
STAFF REPORT
10/11/2023
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Sponsorship of Synergy Music and Arts Festival Event:
a) Sponsorship request from Culturas Music & Arts $18,600.00 for the 2023 Synergy Music and Arts Festival Event; and
b) Approval for operation of a beer garden on November 11, 2023 at Dateland Park from 4pm to midnight.
STAFF RECOMMENDATION:
Sponsorship of Synergy Music and Arts Festival Event:
a) Sponsorship request from Culturas Music & Arts $18,600 for the 2023 Synergy Music and Arts Festival Event; and
b) Approval for operation of a beer garden on November 11, 2023 at Dateland Park from 10am to midnight.
EXECUTIVE SUMMARY:
The 2023 Synergy Music and Arts Festival is planned to occur on Saturday, November 11, 2023 from 10am to midnight. This event has been a recurring event in Coachella since 2012. The event would occur at Dateland Park and include live bands, disc jockey, food vendors, art displays, merchandise vendors, car show and beer garden.
Culturas Music and Arts is requesting to be authorized to operate a beer garden at this event from 10am – midnight; all event permit approvals would be contingent upon the applicant meeting all permitting requirements by City, County, ABC and other required regulatory agencies.
FISCAL IMPACT:
None.
Item 18.
STAFF REPORT
10/11/2023
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Approve execution of 2023 – 2025 Memorandum of Understanding between the City of Coachella and Desert Recreation District.
STAFF RECOMMENDATION:
Approve execution of 2023 – 2025 Memorandum of Understanding between the City of Coachella and Desert Recreation District.
EXECUTIVE SUMMARY:
For the past eleven years, the Council has approved funding for the following Summer Programming: Open Swim Passes, Summer Camp Scholarships, and Movies at the Parks. City Council has approved a Memorandum of Understanding since July 25, 2011, authorizing the partnership between the City of Coachella and Desert Recreation District (DRD), which provides these programs at the Bagdouma Community Center and city parks. The collaboration with the DRD provides recreational programming available at the various city parks and Bagdouma Community Center including: Piano, Guitar, Drums, Teen Social Nights, Baile Folklorico, Fit after 50, Dance Play and Pretend Ballet, Beginning Ballet, Basketball Training Zone, Summer Art Scene, Toddler and Me Fitness, Lindsey’s Full Body Fitness and Tiny Soccer Stars.
The proposed MOU will be for a two-year term, June 1, 2023 - May 31, 2025, and provides flexibility for DRD to expand programming as the demand is identified.
FISCAL IMPACT:
The recommended action has no fiscal impact as these funds were budgeted in the current budgeted.
Attachments:
Proposed MOU
Item 19.
MOU BETWEEN
THE CITY OF COACHELLA AND
DESERT RECREATION
DISTRICT FOR
2023 and 2025 RECREATIONAL PROGRAMMING
This MOU .is made and entered into this 28th day of June, 2023, by and between the CITY of Coachella, a municipal corporation, hereinafter referred to as "CITY", and Desert Recreation DISTRICT, a public agency and California Special District, hereinafter referred to as "DISTRICT".
W I T N E S E T H :
WHEREAS, the CITY owns or leases property (including but not limited to ball fields, pools and community centers) that are used for parks, recreational, and community activities; and,
WHEREAS, the DISTRICT is authorized and qualified to provide and administer these activities; and,
WHEREAS, DISTRICT currently provides programs for and operates Bagdouma Pool from Memorial Day through Labor Day each year on behalf of the CITY; and,
WHEREAS, the CITY desires the DISTRICT to expand its provision and administration of recreational activities and related services on CITY property to provide additional benefits to the residents of Coachella, and WHEREAS, the CITY desires to contract with the DISTRICT to provide the, following additional "Summer Programming": Summer Camp Scholarships, Movies at the Parks, and Open Swim Passes, and
WHEREAS, the City desires to contract with the DISTRICT to provide "Various Recreational Programming" as requested at the Bagdouma Community Center; and NOW, THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties agree as follows:
1
Item 19.
1. Term:
The term of this MOU shall commence on Friday, May 23, 2023 and end on May 22, 2025.
A. CITY and DISTRICT, may by written notice, terminate this MOU at any time and without cause by giving written notice to the CITY/DISTRICT of such termination, and specifying the effective date thereof, at least thirty (30) days before the effective date of such termination.
2. CITY Obligations:
In consideration of the provision of park and recreation programming as set out in Section 3 below, CITY shall make available to DISTRICT the following facilities: Bagdouma Pool, Bagdouma Community Center( the multipurpose room of the with associated restrooms and attached covered patio), the use of Bagdouma Park, Rancho De Oro Park and Dateland Park (all of these collectively called the "CITY facilities"). DISTRICT shall not modify such facilities or property without the prior written consent of the CITY.
A. CITY shall be responsible for routine maintenance and the repair and upkeep of CITY facilities in order for them to be appropriate for DISTRICT's use.
B. CITY shall pay all utilities and related payments for use of CITY facilities, with the exception of field and field lighting use.
C. CITY shall be responsible for the cost of repair to CITY facilities damaged by vandalism or other intentional acts and shall maintain insurance or self-insurance which covers such repairs.
D.CITY shall provide DISTRICT with current emergency
and maintenance contact information.
E. CITY shall pay the DISTRICT for the agreed upon Summer Programming based upon the cost recovery fees identified in Exhibit A, attached hereto and incorporated herein by this reference.
3. DISTRICT Obligations:
DISTRICT shall be responsible for all costs of providing such programs (including but not limited to instructors, supplies, overhead and 2
Item 19.
administration) and shall be responsible for set up for and clean up after such programs.
A. DISTRICT shall operate and manage the Summer Programming, Adult Recreation Programming and Various Recreational Programming as described in Exhibit B, attached hereto and incorporated herein by this reference. The identified Programming offers recreational activities and events for various ages and interests at: Bagdouma Pool, Bagdouma Community Center, Bagdouma Park, Dateland Park and Rancho De Oro Park.
B. DISTRICT will provide all Programming at the agreed upon costs identified in Exhibit A.
C. The DISTRICT may request to provide additional programming and for such programming shall determine, collect and retain user fees in order to fund such programs and activities initiated by the DISTRICT. DISTRICT shall be responsible for any and all bad debts or collections of such fees. DISTRICT shall provide a current copy of user fees to CITY. The DISTRICT must obtain a facility use permit for all programming at City facilities.
D. DISTRICT shall program, staff and operate Bagdouma Pool from the Friday proceeding Memorial Day through Labor Day.
E. District shall ensure users of the CITY's Summer Programming are CITY residents.
F. DISTRICT shall provide other services requested by the CITY at an additional cost consistent with DISTRICT's cost recovery policy. Such services may include programming, administration, coordination and reservation management, or maintenance.
G. DISTRICT shall provide CITY with current emergency and maintenance contact information.
H. Non-Discrimination: Recreation programs and services shall be provided in accordance with all local, state, and federal laws and regulations, without discrimination as to protected categories.
I. DISTRICT will help promote the all Programming, identified in Exhibit B, through its available media outlets and relationships.
J. DISTRICT will invoice the CITY for the agreed upon Summer Programming, as identified in Exhibit A, and provide enrollment/user information for each program to substantiate the invoiced amounts.
3
Item 19.
Invoiced amount will be based upon authorized enrollments per City funded program and will not exceed City allocated per program budget unless nutheriEcd by the City Manager or his/her designee.
K. DISTRICT will pay CITY all user fees for any field and/or field light use needed for Programming and identified in facility use permit.
4. Insurance:
The CITY and DISTRICT each shall procure and maintain, at each's sole expense, for the duration of this MOU, commercial general liability insurance or self-insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of this MOU by the CITY or DISTRICT respectively, or by their agents, representatives, employees and authorized volunteers. General liability insurance shall be provided in the amount of not less than two million dollars ($2,000,000) combined single limit personal injury and property damage. Each party shall furnish the other with original endorsements naming the other as an additional named insured under such policy. Such insurance shall be primary as to the other party.
Each party shall cover its employees under workers compensation as required by law.
5. Independent Contractor:
The DISTRICT is an independent contractor hereunder, responsible for the provision of services without direction or control by CITY. The employees of DISTRICT shall not be deemed to be or to become employees of CITY as a result of this MOU.
6. Amendments:
Any amendment, modification, or variation from the terms of this MOU shall be in writing and shall be effective only upon approval by the DISTRICT's authorized representative and the CITY's authorized representatives.
7. Notice:
All notices or demands of any kind served by either party to this MOU by the other will be in writing and will be personally delivered or mailed by registered or certified mail, return receipt requested addressed as follows:
4
Item 19.
City Manager CITY of
Coachella
53462 Enterprise Way
Coachella, CA
General Manager
Desert Recreation
DISTRICT
45-305 Oasis Street
Indio, California 92201
8. Litigation Costs:
In the event an action is filed by either party to enforce any rights or obligations under this MOU, the prevailing party shall be entitled to recover reasonable attorney's fees and court costs in addition to any other relief granted by the court.
9. Authority to Execute MOU:
Both the CITY and the DISTRICT covenant that each individual executing this MOU on behalf of each party is a person duly authorized.
10. Indemnification:
The CITY hereby agrees to indemnify, defend (with counsel of DISTRICT's choice) and save the DISTRICT harmless from and against any and all losses, claims, actions, fines, penalties, demands, damages, liability and expenses, including attorneys' fees, in connection with loss of life, personal injury or damage to property, arising from or out of any occurrence in, upon, or at the facilities named hereunder or occasioned wholly or in part by any act or failure to act by the CITY, its agents, contractors, employees or servants., except that arising from the sole negligence or misconduct of DISTRICT.
The DISTRICT hereby agrees to indemnify, defend (with counsel of CITY's choice) and save the CITY harmless from and against any and all losses, claims, actions, fines, penalties, demands, damages, liability and expenses, including attorneys' fees in connection with loss of life, personal injury, and damage to property arising from or out of the provision of recreation services hereunder or occasioned wholly or in part by any act or failure to act by the CITY, its agents, contractors, employees or servants, except that arising from the sole negligence or misconduct of CITY.
11. Entire MOU:
This writing constitutes the entire MOU of the parties with respect to the subject matter herein and may not be modified or amended except by a written MOU executed by both parties.
12. No Waiver:
5
Item 19.
No waiver of any term or condition or default hereunder will be considered valid unless in writing, and no such waiver will be deemed a waiver of any subsequent breach or default of the same or similar nature.
13. Counterpart:
This MOU may be executed in one or more counterparts, all of which if taken together will be deemed an original.
WHEREAS IN WITNESS THEREOF, the CITY and DISTRICT hereby execute and enter into this Memorandum of Understanding with the intent to be bound thereby through their authorized representatives whose signatures are affixed below.
City of Coachella: Desert Recreation District
By: _____________________________________ By:
Gabriel D.
Martin, PhD
City Manager
Attest:
By: ___________________________________
City Clerk
Approved as to form:
Kevin Kalman
General Manager
6 By:
City Attorney
Item 19.
EXHIBIT A
2023 and 2025 PROGRAMMING COST RECOVERY FEES
The below are estimated costs per enrollment and event. These line item allocations can be shifted with the concurrence of the City Manager, or his/her designee, so long as the total allocation is not exceeded. The DISTRICT may not shift these line item allocations without prior written approval of the City Manager or his/her designee.
CITY COSTS: $ 16,800.00
Summer Camp Scholarships: three-three week
sessions Budget: $10,800;
Ages served — 5-12
Residents served = up to 90
Full Cost per 3 week session: $360.00
An approved scholarships will provide for $120.00 off each session price; City cost per approved scholarship will total $120.00 per session. A child can qualify for each 3 week summer camp session.
Movies in the Park: Budget: $9,000 (eight movies shown) Ages served — all ages
Residents served = 2,800 (estimate based on last year's attendance) A total of 8 movie showings to start at dusk on Friday nights in May and October at Bagdouma Park.
Open Swim Passes: provides all CITY residents free access to Bagdouma Pool during open swim.
Budget: $6,000.00
Ages served — all ages
PROGRAMS OFFERED AT NO COST:
Fit After 50
Teen Program/Teen Social Nights
Halloween Carnival
Eggstravaganza
Hearts and Crafts
Prom Dress Giveaway
Move and Play Fitness
Cookies with Mrs. Claus
Kids in the Kitchen
Loteria Nights
Senior/Adult/Youth Nutritional Classes
Item 19.
EXHIBIT B
PROGRAMMING DESCRIPTIONS
These line item programs can be adjusted with the concurrence of the City Manager, or his/her designee. The DISTRICT may not shift these line item allocations without prior written approval of the City Manager or his/her designee. Summer Camp Scholarships — Day camp programming provided out of the Bagdouma Community Center for ages 5-12. The camp runs from June to August; three week sessions that run from 7:30 am to 6 pm, Monday through Friday. Movies at the Parks — a total of seven movie nights. Movies will be shown at Rancho De Oro Park.
Open Swim Passes — All Coachella Residents are provided free use of the Bagdouma Pool during the summer months (commencing after Memorial Day Weekend and ending Labor Day weekend); funding permitting. The open swim hours are between 12 pm to 4 pm and 7 pm to 9pm; during the identified months the pool is operated and staffed by the DISTRICT.
Various Additional Recreational Programming - includes Free and Cost Recovery based programming provided by the DISTRICT at the Bagdouma Community Center, Bagdouma Pool and Bagdouma Park.
8
Item 19.
Dear Partner,
In my capacity as Manager of Teqball USA LLC (“Teqball”), it is my deliberate wish to provide City of Coachella - Recreation (“Recipient”) a donation in order to contribute to the successful development of teqball. Accordingly, the donation shall be used for the sole purpose of the development of the teqball sport as agreed by Teqball. We thank you for your cooperation in this respect.
The donation by Teqball includes 2 Teq One tables for a total value of $7000 including shipping costs to the place of delivery. The table(s) will be shipped from Summerville, SC warehouse to 53462 Enterprise Way, Coachella, CA 92236 at the agreed date.
However, Recipient shall be responsible to ensure cooperation with the local authorities and/or Teqball as may be required (including personal availability for an active contribution to import, customs and transport process management, observing the authority deadlines) in order to receive the donation. Any costs due to delayed process management by Recipient shall be borne by Recipient.
The donation is provided to be placed and maintained in the following location(s):
Bagdouma Park, 51251 Douma Street, Coachella, CA 92236
Recipient understands that end users use the donated items at their own risk, and it is the Recipient’s responsibility to inform end users thereof. By accepting this donation, Recipient expressly acknowledges and undertakes to inform any end users that Teqball and/or the manufacturer is not liable for any injuries, damages or costs, of whatever nature, regarding the use of the donated items, except if such damage is caused by latent product defects that can be demonstrated as being present at the time of delivery. Recipient is solely responsible to handle and settle any related claims. For these purposes, Recipient is advised to maintain appropriate insurance policy to cover all potential risks.
You are kindly requested to learn more about the proper use of the donated items through www.teqball.com or at www.fiteq.org.
I hope that Teqball’s donation will contribute to the success of teqball and teqball events and activities, and will contribute to the local community in a positive manner.
Best regards,
Ajay Nwosu
Teqball USA LLC
Manager
On behalf of the Recipient I accept (signature):
Date:
Name and Position:
Annex: Pro-forma invoice of the donated tables
Los Angeles, CA
Subject: Letter of Donation
Item 20.
STAFF REPORT
10/11/2023
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Approve donation of two teqball tables and installation at Bagdouma Park.
STAFF RECOMMENDATION:
Approve donation of two teqball tables and installation at Bagdouma Park.
EXECUTIVE SUMMARY:
On July 31, 2023, staff received a correspondence from Teqball USA LLC relaying its interest in providing Coachella a free Teqball Teq One Table. Teqball is a soccer based sport that is played on a curved table and can be played as a singles game (1 vs. 1) or a doubles game (2 vs. 2). In an effort to bring more awareness of this sport Teqball USA LLC is making tables available to high traffic areas such as local sports parks.
As Bagdouma Park is our largest sports park and soccer is an extremely popular sport is Coachella, staff is recommending installation of two of the Teqball Teq One Tables at Bagdouma Park. The recommended location is near the volleyball courts at Bagdouma Park near Avenue 51 – please see below recommended placement of two (2) Teqball Teq One Tables.
Staff has shared the recommended placement of the two free Teqball Teq One Tables and Teqball USA LLC has approved donation of two tables for placement at Bagdouma Park. Staff is recommending acceptance of the $7000 value donation for the two Teqball Teq One Tables ($3500 each) and approval of their installation at Bagdouma Park.
Item 20.
The Parks and Recreation Commission recommended approval of this item during their September 19, 2023meeting.
FISCAL IMPACT:
The installation cost of the tables is estimated at $2,500; the tables and shipping will be donated by Teqball USA LLC.
Attachment:
Donation Letter
Item 20.
STAFF REPORT
10/11/2023
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., City Engineer
SUBJECT: Resolution 2023-67 Approving an Engineering Traffic Memorandum and Establishing A Speed Limit Change on Avenue 49 Within the City of Coachella STAFF RECOMMENDATION:
Approve Resolution 2023-67 Approving an Engineering Traffic Memorandum and Establishing A Speed Limit Change on Avenue 49 Within the City of Coachella.
BACKGROUND:
A petition request was signed and submitted to the Engineering Department to install a mid-block crosswalk due to safety concerns and speeding along Avenue 49 between Grapefruit Blvd and Van Buren Street. The use of stop signs to control speed is expressly prohibited in the California Manual on Uniform Traffic Control Devices (CA MUTCD). A traffic memorandum was prepared to analyze the best traffic calming recommendations for this corridor.
DISCUSSION/ANALYSIS:
Based on the Traffic Memorandum, the speed limit on Avenue 49 between Grapefruit Blvd and Van Buren Street should be reduced from 40 MPH to 25 MPH to facilitate safer north/south pedestrian movements. Staff recommends implementing and enforcing the speed reduction to provide for pedestrian safety.
FISCAL IMPACT:
No Fiscal Impact.
ATTACHMENTS:
1. Resolution 2023-67
2. Traffic Memorandum for Avenue 49 Speed Limit Change
Item 21.
Resolution No. 2023-67
RESOLUTION NO. 2023-67
RESOLUTION OF THE CITY OF COACHELLA APPROVING AN
ENGINEERING TRAFFIC MEMORANDUM AND ESTABLISHING A SPEED LIMIT CHANGE ON AVENUE 49 WITHIN THE CITY OF COACHELLA
WHEREAS, the City of Coachella has the authority to set and enforce speed limits within the City between 15 MPH and 65 MPH in accordance with guidelines set forth in the California Vehicle Code and the California Uniform Manual on Traffic Control Devices; and WHEREAS, enforcement of speed limits by use of Radar and Lidar units is unjustified without a current Engineering and Traffic Survey; and
WHEREAS, a traffic memorandum to evaluate current conditions was prepared by a licensed Professional Engineer and completed on October 3, 2023.
NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Coachella, State of California, approves the attached traffic memorandum dated October 3, 2023, and concurs with the recommended speed limits detailed in the memorandum and with all signage and pavement markings required for proper posting of these segments which are detailed by the California Vehicle Code and the California Uniform Manual on Traffic Control Devices.
PASSED, APPROVED and ADOPTED this 11th day of October 2023.
Steven A. Hernandez
Mayor
ATTEST:
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
Carlos Campos
City Attorney
Item 21.
Resolution No. 2023-67
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2023-67 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 11th day of October 2023 by the following vote of Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Delia Granados
Deputy City Clerk
Item 21.
MEMORANDUM
10/3/2023
To: Honorable Mayor and City Council Members
FROM: Andrew Simrnons, P.E., City Engineer
SUBJECT: Avenue 49 Speed Limit Change
This memorandum has beenprepared to provide an assessment oftraffic safety concerns pertaining to Avenue 49 between Grapefruit Blvd and Van Buren Street.
In accordance with the California Vehicle Code (CVC) sections 22348-22366, the 2014 California Manual on Uniform Traffic Control Devices (CA MUTCD) and 2020 California Manual for Setting Speed Limits, an engineering study was conducted from Grapefruit Boulevard to Van Buren Street.
EXISTING CONDITION:
Avenue 49 is a two-lane urban street with bicycle facilities and on street parking, per the City's General Plan, between Grapefruit Boulevard and Van Buren Street. Avenue 49 intersects Van Buren Street from the west as a three-legged traffic signal-controlled intersection. Avenue 49 intersects Grapefruit Boulevard from the east as a three-legged traffic signal-controlled intersection. Between Grapefruit Boulevard and Van Buren Street, there is a stop condition at the intersection of Frederick Street. Frederick Street intersects Avenue 49 from the south as a threelegged intersection. North of the Frederick Street and Avenue 49 intersection is amulti-use bicycle and pedestrian trail that travels to Rancho Las Flores Park. The posted speed limit along Avenue 49 is 40 MPH.
CONSIDERED CRITERIA:
The CA MUTCD and Caltrans Policy Directive 09-04 recommend setting a speed limit at the nearest 5 mph increment to the 85f'l percentile speed of free-flowing traffic. The MUTCD and Caltrans Policy Directive also allow for speed limit reduction below the 85f'l percentile, where an engineering study indicates the need for a reduction in speed to match existing conditions with the traffic safety needs of the community and such reduction will facilitate the safe and orderly flow of traffic.
Other factors that may be considered when establishing speed limits include the following:
A. Road characteristics, shoulder condition, grade, alignment, and sigl"it distance; Ave 49 has a strait alignment with no grade or sight distance impairmerxts.
Item 21.
B. The pace speed;
Based orx visua/ observatiori and communiffl feedback the pace speed has been determined to be highly irregular. Due to the strait and flat alignment of the road, some vehicles are found to travel at speeds in excess of the speed limits while other vehicles are found to travel well below the speed limit due to the high densiffl of driveways, pedestrians and roadside development of a Mosque. This dispariffl in pace speed results in vehicular co4ict and frequetxt community complairxt.
C. Roadside development and environment;
The eastend of the roadway includes a heavily trafficked commercial developmentwhicli includes four commercial driveways and a street itxtersection within 300 feet of a signalized intersection. This heavy corxcentration of vehicle turning movements adjacent to an intersection does not meet fflpical commercial standards of development and drivewayseparatioii.Reductionofspeedswillreducepotentialconflictsinthiszone. The north side of the roadalso has afully developed Mosque which results in heavy vehicular traffic and pedestrian traffic. The Mosque also offers daytime educational opportunities which would typically justify a maximum speed limit of 25 miles per hour due to the proximity of pedestrian-based children. The ceiitral section ofAve 49 bisects a multi-use trail thatserves high volumes of pedestrian, bicycle and multi modal transportation from the adjaceid communities to Las Flores Park to the North. The increased volume of pedestrian and multi modal traffic further justifies a reduction in speed. The West end of Ave 49 includes a reduction in road width and two-lane shifts. A reduction in speed will improve t1ie overall safeffl of the vehicle/multi modal interactions.
D. Driveway Density;
Approximately 15 driveways exist in the eastern third of the roadway. This driveway densiffl is typically associated with speed limits of 25 miles per hour per Caltram standards. Many of these driveways are not readily apparetxt to a driver.
E. Parking practices and pedestrian activity; and
Roadside parking is allowed on both sides of the street along nearly the entire corridor.
Roadside parking and pedestrian activities are much higher thari typical due to the presence of the mosque and t1ie iiitersecting multi modal trail. The Ciffl has received petitions to place midblock crosswalks from commtmiffl members to accommodate the high volumes of pedestrians and parked vehicles. The Ciffl has denied the requestsfor a mid-block crossing for safeffl reasons, so that pedestrians will utilize the existing crosswalks at existitxg intersections. However, reduced speedsare warranted tofacilitate the safe loadirxg and unloading of parallel parked vehicles.
Item 21.
F. Reported crash experience for at least a 12-month period The most recent crash date available is from 2016 and there were 18 collisions with 6 collisions providing irxjury in a three-year period. Almost half of these collisions were caused by unsafe speed and two collisions were with pedestrians. A safeffl problem, is indicated by five or more reported crashes itz a 12-moth period. In general, a lower speed collision is less severe than higher speed collisions. Higher speeds increase stopping distances arid the energy dissipated irx an accideixt. Higher speeds could raise the sever% of the collisions occurring irx this area. A speed reduction is warrarxted due to number of collisions arid high volume of pedestriaiis.
CONCLUSIONS AND RECOMMENDATIONS:
After evaluation current critical and pace speeds it is recommended that a 25-mph speed limit be implemented to be in concurrence with section 2B.13 of the CA MUTCD. The 25-mph speed limit was obtained by prima facie due to the pace speed, the number of access points, reported collision experience, and pedestrian activity as described in Section 2B.13 of the CA MUTCD.
Installation of speed limit change along Avenue 49 should be established in accordance with the CA MUTCD along with placement of advance warning signs and/or changeable message signs noting the change in traffic control at the subject location.
A'S;-
Andrew Ray Sirnmons. P.E., C 72868
City Engineer
City of Coachella
Item 21.
STAFF REPORT
10/11/2023
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Recommend approval of Memorandum of Understanding between for Library Operations at the Coachella Library and Coachella Library Annex between the City of Coachella and County of Riverside.
STAFF RECOMMENDATION:
Recommend approval of Memorandum of Understanding between for Library Operations at the Coachella Library and Coachella Library Annex between the City of Coachella and County of Riverside.
EXECUTIVE SUMMARY:
On June 27, 2018, City Council approved a Memorandum of Understanding (MOU) between the County of Riverside and City of Coachella for library services at the new Coachella Library. The MOU was approved and executed by the County on September 25, 2018. The MOU identifies that the County will operate the Coachella Library for forty (40) hours each week at no cost to the City. Additionally, the MOU identifies that the City provides for all utility expenses and building maintenance needs for the facility (the only exception is internet services which is provided by County to library designated area). The term of this MOU ended on June 30, 2023.
On October 19, 2022, the City of Coachella was notified it was awarded a grant for $4,568,807 from the California State Library Building Forward Grant Program (CSLBFGP) to renovate and upgrade its Library Annex building. To secure the awarded funds the CSLBFGP requested the City enter into a new MOU with the County to include the Library Annex. In May 2023, the City Council approved an MOU as provided by the County to extend services through June 30, 2028 and provide services to the Library Annex at an estimated cost of $200,000 for 20 hours per week (this will need to be revisited after the facility is built).
After Council approval, both the County and CSLBFGP requested additional changes to this MOU. Before the Council now is the MOU as recently approved by both County and CSLBFGP for the Coachella Library and future Library Annex. The MOU term is through June 30, 2036.
Staff would revisit service options to City Council after additional community outreach is done to discuss services provided by the Library Annex.
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The proposed MOU also reflects a change to library hours of operation. Currently, the Coachella Library hours of operations are as follows:
Monday 10am to 6pm
Tuesday 10am to 6pm
Wednesday 12pm to 8pm
Thursday 10am to 6pm
Friday Closed
Saturday 10am to 6pm
Sunday Closed
The County has requested the Coachella Library hours be adjusted to allow their staff to have two consecutive days off. The proposed new library schedule aligns with the library higher traffic hours of use and still provides 40 hours of programming weekly:
Monday Closed
Tuesday 11am to 7pm
Wednesday 11pm to 7pm
Thursday 10am to 6pm
Friday 10am to 6pm
Saturday 10am to 6pm
Sunday Closed
FISCAL IMPACT:
None.
Attachment:
Revised MOU
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MEMORANDUM OF UNDERSTANDING (MOU)
FOR LIBRARY OPERATIONS AT THE COACHELLA LIBRARY AND COACHELLA
LIBRARY ANNEX BETWEEN THE CITY OF COACHELLA AND THE COUNTY OF
RIVERSIDE
This Memorandum of Understanding (“MOU”) is made and entered into by and between the COUNTY OF RIVERSIDE (“COUNTY”), a political subdivision of the State of California, and the CITY OF COACHELLA (“CITY”), a municipal organization organized under the laws of the State of California.
RECITALS
WHEREAS, the COUNTY oversees the administration and operations of the Riverside County Library System (“RCLS”); and
WHEREAS, the COUNTY has entered into an agreement with Library Systems & Services, LLC, a Maryland limited liability company (“LS&S”), for contracted services for the RCLS for the provision of library services; and
WHEREAS, the COUNTY has been under an MOU with the CITY since October 20, 1998 to operate the Coachella Library, now located at 1500 Sixth St., Coachella, CA 92236; and WHEREAS, the CITY desires to enhance library services by establishing the Coachella Library Annex learning environment by converting the CITY-owned building located at 1538 Seventh Street, Coachella, California into the Coachella Library Annex and adding Coachella Library Annex Management to the proposed area; and
WHEREAS, the CITY and COUNTY mutually agree that library and Coachella Library Annex services will be provided by the COUNTY at the Coachella Library through LS&S.
NOW THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the CITY and COUNTY agree as follows:
SECTION 1: TERM
This MOU shall take effect on __________________, 2023 and shall remain in effect through and including June 30, 2036 (the “Term”). The CITY or COUNTY may request an extension of this MOU with modified terms. If either the CITY or COUNTY desires to extend the
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Term of this MOU on modified terms, the CITY and COUNTY shall negotiate in good faith to extend this MOU. Unless otherwise agreed to by the CITY and COUNTY, any extension to this MOU would use the then-existing terms and conditions of the MOU as the floor of acceptable standards for the future library service. Any extension shall be memorialized as a written amendment to this MOU.
SECTION 2: HOURS OF OPERATION
2.1: COACHELLA LIBRARY. During the Term of this MOU, the Coachella Library located at 1500 Sixth Street, Coachella, CA 92236 shall operate a minimum of forty (40) hours per week. When requested by the CITY to operate more than forty (40) hours per week, CITY shall pay COUNTY one hundred ten dollars ($110) per hour for every hour exceeding forty (40) hours per week of library operations. The COUNTY will provide invoices for library services rendered on a semi-annual basis. Upon receipt of each invoice, the CITY will make payment for all undisputed fees within thirty (30) days. In the event that the CITY withholds payment, the COUNTY will take necessary actions to resolve the issue. If the CITY has any objections regarding the fees charged by the COUNTY for services performed under this Agreement, the CITY must provide written notice to the COUNTY within thirty (30) days of receiving the invoice, specifying the disputed fees.
The days and hours of operations shall be as follows:
Monday Closed
Tuesday 11:00 a.m. to 7:00 p.m.
Wednesday 11:00 p.m. to 7:00 p.m.
Thursday 10:00 a.m. to 6:00 p.m.
Friday 10:00 a.m. to 6:00 p.m.
Saturday 10:00 a.m. to 6:00 p.m.
Sunday Closed
The Coachella Library shall observe the COUNTY holiday schedule.
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2.2: COACHELLA LIBRARY ANNEX. During the Term of this MOU, the Coachella Library Annex will be located at 1538 Seventh Street, Coachella, California and is proposed to operate a minimum of twenty (20) hours per week. Operations, hours, programming, and compensation to COUNTY for the Coachella Library Annex will be memorialized in an amendment to this MOU after completion of the design of the Coachella Library Annex.
SECTION 3: STAFFING/SERVICES AND OPERATIONS/PROGRAMMING
3.1 COUNTY shall provide an adequate number of professional library staff persons for the efficient and effective operations of the Coachella Library and Coachella Library Annex. COUNTY currently provides library staff and library services at the Coachella Library through a separate agreement with LS&S. CITY acknowledges and agrees that staff and other services shall be provided to the Coachella Library and the Coachella Library Annex at an additional cost once completed through the COUNTY’s agreement with LS&S. COUNTY, using contract staff by LS&S, shall provide programming such as the literacy program, summer reading program, story time, and ESL classes.
3.2 Library and the Coachella Library Annex facilities will be used solely for the purpose of library services, housing an organized collection of printed or other library materials, operations, and programming provided by LS&S and approved by CITY. Any long-term existing use of the library space and future requests that add support to the library by any outside organization shall be approved by City Council; any short-term uses can be approved by the City Manager. This does not apply to programs occurring in the study rooms and meeting room that receive approval through a signed rental agreement. The Coachella Library Annex facility, or the part thereof, acquired, constructed, or remodeled, upgraded, or rehabilitated with funds received as part of the Building Forward Library Facilities Improvement Program will be dedicated to public library service and used as public library according to the Education Code, sections 18010 through 20092 and California Code of Regulations, Title 5, Division 2 and provide at least the following: an organized collection of printed or other library materials, or a
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combination thereof; paid staff; and regularly scheduled hours for being open to the public for a period of not less than ten (10) years following completion of the grant period.
SECTION 4: MAINTENANCE
CITY shall provide adequate staff persons to provide all necessary janitorial services, landscape maintenance, and maintenance and repairs to the Coachella Library, the Coachella Library Annex, and appurtenant equipment and fixtures placed on the Coachella Library and the Coachella Library Annex. CITY shall keep the Coachella Library and the Coachella Library Annex in good and suitable condition for the uses herein, and in compliance with Federal, State and local laws, ordinances, rules and regulations relating to fire, health and safety, and CITY shall maintain the exterior and the interior of the Coachella Library and the Coachella Library Annex, including, but not limited to, pest control, air conditioning equipment, heating equipment, plumbing, electrical wiring and fixtures, windows, and structural parts, grounds, in good working condition and repair and in compliance with such laws, ordinances, rules and regulations.
SECTION 5: SECURITY SYSTEMS
CITY shall administer cyber keys that provide door access and support various levels of security to the Coachella Library and the Coachella Library Annex. These cyber keys shall be issued to COUNTY by CITY’s Information Systems (“IS”) Department.
SECTION 6: VOICEMAIL SERVICES
The Coachella Library telephones shall be answered by a live library staff member or voicemail system during the Coachella Library operational hours.
SECTION 7: ON-GOING COLLECTIONS DEVELOPMENT/MAINTENANCE COUNTY shall provide collections development for the Coachella Library on an annual basis. COUNTY shall provide maintenance of the Coachella Library collections consistent with professional library practices. This shall include, but not be limited to, procurement, processing, mending and de-accessioning of the collections.
SECTION 8: FURNITURE, FIXTURES AND EQUIPMENT
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8.1: LIBRARY FURNITURE, FIXTURES AND EQUIPMENT. County shall own and maintain all furniture and equipment in the Coachella Library.
8.1.1: MAINTENANCE OF LIBRARY FURNITURE, FIXTURES AND
EQUIPMENT. COUNTY shall be responsible for the maintenance, repair, and replacement of the furniture, fixtures, and equipment used for library operations and staff functions.
8.2: COACHELLA LIBRARY ANNEX FURNITURE, FIXTURES AND
EQUIPMENT. Upon purchase and installation, CITY shall own and maintain all furniture, fixtures, and equipment in the Coachella Library Annex.
8.2.1: MAINTENANCE OF COACHELLA LIBRARY ANNEX
FURNITURE, FIXTURES AND EQUIPMENT. Upon project completion, CITY shall be responsible for the maintenance, repair, and replacement of the furniture fixtures, and equipment used for the Coachella Library Annex operations and staff functions.
SECTION 9: UTILITIES
The following utilities shall be in the CITY’s name and CITY shall be responsible for the payment of utility costs to include electricity, gas, sewer and solid waste disposal services, water, and telephone services, associated with the operations of the Coachella Library and the Coachella Library Annex. Internet services will be provided by COUNTY to the designated library area of the facilities and CITY will provide internet and phone utility services for the conference area of the facilities.
SECTION 10: INDEMNIFICATION AND HOLD HARMLESS
A. Indemnification by CITY. CITY shall indemnify and hold COUNTY, its officers, agents, employees and independent contractors free and harmless from any claim or liability whatsoever, based or asserted upon any act or omission of CITY, its officers, agents, employees or volunteers for property damage, bodily injury or death, or any other element of damage of any kind or nature arising out of the performance of this MOU, and CITY shall defend at its expense, including attorney fees, COUNTY, its officers, agents, and employees and independent contractors in any legal action or claim of any kind based upon such alleged acts or omissions.
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However, this duty to indemnify and hold harmless shall not include and claim arising from the sole negligence or willful misconduct of the COUNTY, its officers, agents, employees and independent contractors.
B. Indemnification by COUNTY. COUNTY shall indemnify and hold CITY, its officers, agents, employees and independent contractors free and harmless from any claim or liability whatsoever, based or asserted upon any act or omission of COUNTY and its officers, agents, employees or volunteers for property damage, bodily injury or death, or any other element of damage of any kind or nature arising out of the performance of this MOU, and COUNTY shall defend at its expense, including attorney fees, CITY, its officers, agents, employees and independent contractors in any legal action or claim of any kind based upon such alleged acts or omissions. However, this duty to indemnify and hold harmless shall not include any claim arising from the sole negligence or willful misconduct of the CITY, its officers, agents, employees and independent contractors.
SECTION 11: INDEPENDENT CONTRACTOR
A. COUNTY is and shall at all times remain as to CITY a wholly independent contractor. Neither CITY nor any of its officers, employees, agents, or volunteers shall have control over the conduct of COUNTY or any of COUNTY's officers, employees, or agents except as set forth in this MOU. COUNTY shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of CITY.
COUNTY shall not incur or have the power to incur any debt, obligation or liability whatsoever against CITY, or bind CITY in any manner.
B. No employee benefits shall be available to COUNTY in connection with the performance of this MOU. Except for the fees paid to COUNTY as provided in this MOU, CITY shall not pay salaries, wages, or other compensation to COUNTY for performing services hereunder for CITY.
SECTION 12: INSURANCE
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Both COUNTY and CITY maintain programs of self-insurance. In the event either party shall cease such program, then that party shall be required to procure insurance which would be typical for its obligations under this MOU.
SECTION 13: NOTICES
Any notices which either party may desire to give to the other party under this MOU must be in writing and may be given either by (i) personal service (ii) delivery by reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing the date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided below.
To City:
City of Coachella
Attention: City Manager
53-990 Enterprise Way
Coachella, CA 92236
To County:
County of Riverside
Attention: Suzanne Holland
3403 10th Street, Suite 400
Riverside, California 92501
SECTION 14: GENERAL
A. Notwithstanding the foregoing, it is intended that this MOU sets forth the full and entire understanding of the parties regarding the matters set forth herein. Any agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall not be binding upon the parties hereto unless made and executed in writing by all parties hereto, and if required, approved and implemented by the Coachella City Council and the Riverside County Board of Supervisors.
B. No waiver by either party at any time of any of the terms and conditions of this MOU shall be deemed or construed as a waiver at any time thereafter of the same or of any other
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terms or conditions contained herein or of the strict and timely performance of such terms and conditions.
C. Neither party can assign, sublet, mortgage, hypothecate or otherwise transfer in any manner any of its rights, duties, or obligations hereunder to any person or entity without the written consent of the other party being first obtained, which consent shall be in the absolute discretion of that party.
D. The invalidity of any provision in this MOU as determined by a court of competent jurisdiction shall in no way affect the validity of any other provision hereof.
E. Any action at law or in equity brought by either of the parties hereto for the purpose of enforcing a right or rights provided for by this MOU shall be tried in a court of competent jurisdiction in the County of Riverside, State of California, and the parties hereby waive all provisions of law providing for a change of venue in such proceedings to any other county.
F. The section headings herein are for the convenience of the parties only, and shall not be deemed to govern, limit, modify or in any manner affect the scope, meaning or intent of the provisions or language of this MOU.
G. Both parties shall maintain the confidentiality of all information and records pertaining to privacy and confidentiality, and comply with all other statutory laws and regulations relating to privacy and confidentiality.
H. Both parties shall cooperate with and provide reasonable assistance to the other to the extent contemplated hereunder in the performance of all obligations under this MOU and the satisfaction of the conditions of this MOU. Approvals required by any party, or any officers, agents or employees thereof, shall not be unreasonably withheld and approval or disapproval shall be given within a reasonable time.
G. The MOU is hereby executed by the following authorized representatives of the CITY and COUNTY.
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IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed the day and year first above written.
CITY OF COACHELLA, a California COUNTY OF RIVERSIDE, a political municipal corporation subdivision of the State of California By: ____________________________ By: ____________________________ Steven Hernandez, Mayor Kevin Jeffries, Chairman
Board of Supervisors
ATTEST: ATTEST:
Clerk to the Board
By: ____________________________ By: ____________________________ City Clerk Deputy
APPROVED AS TO FORM: APPROVED AS TO FORM:
Minh C. Tran
County Counsel
By: ____________________________ By: ____________________________ City Attorney Ryan Yabko, Deputy County Counsel
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STAFF REPORT
10/11/2023
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., City Engineer
SUBJECT: Approval of the Comparable Housing Analysis and Replacement Housing Valuation per the Uniform Relocation Act for a maximum Purchase Differential amount of $113,000 for the Parcel Located at the Southeast Corner of Avenue 50 and Kenmore Street for the Avenue 50 Widening Project, City Project ST-93.
STAFF RECOMMENDATION:
Approve the Comparable Housing Analysis and Replacement Housing Valuation (Attachment 1), per the Uniform Relocation Act for a maximum Purchase Differential amount of $113,000 for the Parcel Located at the Southeast Corner of Avenue 50 and Kenmore Street for the Avenue 50 Widening Project, City Project ST-93.
BACKGROUND:
On March 9, 2016 City Council authorized a reimbursement agreement by and between the City of Coachella and Coachella Valley Association of Governments (CVAG) for a total of $4,500,000 regional funds toward the design and construction of the Avenue 50 Widening Project. During the design and environmental phases of the project it was determined that the cost would exceed the initial budget estimate due to unforeseen drainage issues and complicated right-of-way acquisition procedures. On July 14, 2021, City Council authorized an amendment to the reimbursement agreement for the final plans, specifications and engineer’s estimate (PS&E) documents, right-ofway acquisition and construction for a total funding amount of $9,250,000.
DISCUSSION/ANALYSIS:
On June 28, 2023, city Council Authorized Resolution 2023-24 which authorized the purchase of Real Property from Javier Botello and Virginia Botello for a Purchase Price of $391,603.00 Consisting of One Parcel Located at the Southeast Corner of Avenue 50 and Kenmore Street for the Avenue 50 Widening Project, City Project ST-93 (APN:768-163-001). City Staff has completed real estate and escrow transactions for the successful completion of this approved acquisition.
Per the Uniform Relocation Act found in the Caltrans Manual (Section 10.01.09.05), a displaced property owner is also eligible for Replacement Housing Payments (RHP) based on an approved Comparable Housing Analysis. The comparable housing analysis is attached for review and
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approval to determine the Replacement Housing Valuation (RHV) and shows that a maximum fair Replacement Housing Payment should be set at $113,000. The owner of the subject property shall have 18 months, per the Uniform Relocation Home to locate a replacement property that meets the criteria of a comparable replacement property and submit a claim for a Replacement Home Payment. Section 10.01.09.05 of the Uniform Relocation Act reads as follows:
10.01.09.05 Replacement Housing Payments (RHP)
A residential displacee is eligible for an RHP that may assist them in relocating to a replacement property. The type and amount of the payment vary between tenured and non-tenured occupants, and between owners and tenants.
90-Day Owner-Occupants may be entitled to an RHP which is comprised of a purchase differential, incidental Expenses, and a mortgage Interest Differential. 90-Day Occupants and Non-Tenured Occupants (Owner and Tenant) may be entitled to a Rental Differential or a DP.
The amount of the purchase Differential and the Rental Differential is determined by preparing a Replacement Housing Valuation (RHV) that ensures there is a replacement property available on the market that is comparable to the property being acquired by the Department, and meets the DS&S standards established in the Uniform Act.
Additionally, the residential occupants must meet the following requirements in order to receive the full amount of their calculated RHP:
Occupy a DS&S residential dwelling, within one (1) year of the eligibility date. Spend at least the amount of the comparable replacement property (as determined by an approved RHV) on the actual replacement property.
Submit a claim for the eligible RHPs within 18 months of the eligibility date.
FISCAL IMPACT:
If the property owner submits an approvable claim within 18 months then the reimbursement will be billed to the Avenue 50 Widening Project (ST-93). The property purchase and additional costs such as RHP for the Avenue 50 Widening Project (ST-93) have been budgeted and are included in the reimbursement agreement with CVAG. The existing reimbursement agreement splits cost under a 75% regional share/25% local share. The local share is budgeted to Street and Transportation Development Impact Fees (Fund 127).
ATTACHMENTS:
1. Comparable Housing Analysis
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Agency:
Project:
Agent:
Sale/Asking Price
Number of Stories
Age in Years
Approx. Lot Size in sq. ft.
Approx. Living Area in sq. ft.
Bedrooms / Baths / Total Rooms
Garage / Carport / Parking Spaces
Air Conditioning Type
Heating Type
Amenities / Notes
Date of Inspection
Date Available
Most Representative Comparable Replacement Dwelling (X):
1. Price for Comparable Property
2. Price for Subject Property or Carve Out Value (*if carve out, explain in notes)
3. Major Exterior Attribute Adjustments (If any, explain in notes) - Enter # with parentheses, e. g. (5000) Maximum Purchase Price Differential (Line 1 minus Line 2 minus Line 3) Comparable Housing Analysis (Owner)
Approx. Miles From Subject Property
Agency
Approved:
Dr. Gabriel Martin
City Manager (photographs on page 2, if available)
EPIC Recommended:
Notes: Comparable Actions:
* Comparable 1 was chosen for its similarities in overall living space and its proximity to the subject property. * Comparable 1
does also have a pool, both comparable 2 & 3 do not have pools. * Comparable 2 wasn't selected because of the living area is much smaller than what the displacee currently has and it has only 1 restroom which they currently have 2 restrooms. *
Comparable 2 does not have a garage the displacees currently have a 2 car garage.
Action Name & Title Initial Date
6/1/2023
X
Preliminary Purchase Price Differential Calculation:
$499,000.00
Christine Wasfi
ROW Agent
CW 6/6/2023
EPIC
Reviewed:
Mellissa Mann
Project Manager MM 6/8/2023
$386,000.00
$0.00
$113,000.00
Pool none none none
00/00/00 00/00/00 00/00/00
5/24/2023 5/24/2023
Dwelling Condition (good, fair, poor) Good Good Good Good Neighborhood (good, fair, poor) Good Good Good Good
Central Central Central Central
FAU FAU FAU FAU
03/ 2 / 6 4/2/7 3 / 1 / 6 4/ 2 / 7
2/ 0 / 2 2/ 0 / 2 0/ 0/ 0 2 / 0 / 2
6,970 10,454 6,098 6,098
1,288 1,280 1,005 1,547
1 1 1 1
58 29 63 19
Dwelling Type SFR SFR SFR SFR
$386,000.00 $499,000.00 $360,000.00 $419,000.00
Address 50020 Kenmore St.
Coachella CA 92236
49070 Summer St,
Coachella, CA 92236
625 Orchard St.
Coachella CA 92236
84494 Calle Cathron St.
Coachella CA 92236
1.4 0.7 0.9
Case ID: APN 768-163-001 Christine Wasfi
Factors Subject Property Comparable #1 Comparable #2 Comparable #3 Claimant: Javier and Virginia Botello CVAG and The City of Coachella Address 50020 Kenmore St. Coachella CA 92236 Avenue 50 Improvement Project
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Agency:
Project:
Case ID: APN 768-163-001 Christine Wasfi Agent:
Subject Dwelling 49070 Summer St.
625 Orchard St. 84494 Calle Cathron
Comparable Housing Analysis Photographs (Owner)
Claimant: Javier and Virginia Botello CVAG and The City of Coachella Address 50020 Kenmore St. Coachella CA 92236 Avenue 50 Improvement Project
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STAFF REPORT
10/11/2023
TO: Honorable Mayor and City Council Members
FROM: Celina Jimenez, Economic Development Director
SUBJECT: Authorize the City Manager to Execute a Professional Services Agreement with KOA Corporation in the Amount of $40,000.00 for the Strategic Growth Council Community Resilience Center Grant Program – Round 1 STAFF RECOMMENDATION:
Staff recommends that the City Council consider authorizing the City Manager to execute a Professional Services Agreement with KOA Corporation in the amount of $40,000.00 for the preparation of the Strategic Growth Council Community Resilience Center (CRC) Grant Program – Round 1.
BACKGROUND:
Created by Senate Bill (SB) 155 (Committee on Budget and Fiscal Review, Chapter 258, Statutes of 2021), the CRC program will provide “funding…for the construction or retrofit of facilities to serve as community resilience centers that mitigate the public health impacts of extreme heat and other emergency situations exacerbated by climate change.” Assembly Bill (AB) 211 (Committee on Budget and Fiscal Review, Chapter 574, Statutes of 2022) directs the program to ensure applicants demonstrate collaboration with community members; involvement with communitybased organizations and local residents in governance and decision-making; multi stakeholder partnerships; and accessible CRCs providing eligible services and amenities year round to community residents. AB 211 also authorizes Strategic Growth Council (SGC) to provide advance payment to specific grantees and directs CRC program staff to prioritize projects in and benefitting under resourced communities and to ensure statewide geographic diversity. Funding for CRC Program Round 1 is through the General Fund’s Climate Budget. Funds available include a total of approximately $5 million for Planning Grants, $9.6 million for Project Development Grants, and $84 million for Implementation Grants, totally approximately $98.6 million in total CRC Round 1 awards across the 3 CRC grant types.
In the 2021–2022 Climate Resilience budget, SGC was allocated $100 million to implement the Community Resilience Centers (CRC) Program. Trailer bill language from Senate Bill 155 (2021) specified that $25 million would be available in the 2022–2023 fiscal year and $75 million in the 2023–2024 fiscal year. SGC kicked off the program guidelines development process in July 2022 and is committed to robust stakeholder engagement and interagency collaboration in the program
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design and implementation phases.
DISCUSSION/ANALYSIS:
The CRC Program administered by the Strategic Growth Council (SGC) establishes a new framework for achieving California’s climate goals by concentrating significant resources to accelerate local greenhouse gas emission reductions and uplift the State’s most disadvantaged communities. The Community Resilience Centers (CRC) Program will fund neighborhood-level resilience centers to provide shelter and resources during climate and other emergencies, as well as year-round services and programming that strengthen community connections and ability to withstand disasters. CRC takes a holistic approach to building community resilience by bringing together a comprehensive set of infrastructure upgrades, service delivery, and supportive programming that are developed and implemented in partnership with neighborhood residents.
KOA Corporation (KOA) respectfully requests the City of Coachella to consider providing a budget addendum to our existing contract. The contract was approved in the amount of $25,000, with approximately 141 consultant hours allocated to the contract. We request that an additional $15,000 in budget, or approximately 119 additional consultant hours, be added to the existing contract for the following tasks mentioned below:
Budget:
Task 1: Attendance of SGC Office Hours $3,000.00
Task 2: Development of Partnership Agreements $8,000.00 Task 3: Coordination of City and Co-Applicant Components $4,000.00 Task 4: Prepare CRC Grant Application $25,000.00
Total: $40,000.00
These additional tasks will position the City of Coachella most competitively for Strategic Growth Council Community Resilience Center (SGC CRC) grant funding. While these tasks were not originally part of the scope of the approved contract at the time of contract signing, these tasks are all key additional components of the final SGC CRC grant. If this addendum is approved by the City of Coachella, KOA’s contract will be adjusted to $40,000 for approximately 260 hours of consultant work.
ALTERNATIVES:
1. Authorize the City Manager to Execute a Professional Services Agreement with KOA Corporation in the amount of $40,000.00 for the Preparation of the Strategic Growth Council Community Resilience Center (CRC) Grant Program – Round 1.
2. Not authorize this request.
FISCAL IMPACT:
The City’s General Fund will be reduced by $40,000.00 if the City Council approves this request.
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ATTACHMENTS:
1. KOA Professional Services Agreement
2. KOA CRC Proposal – Exhibit A
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1 80237.00000\19870870.1
CITY OF COACHELLA
PROFESSIONAL SERVICES AGREEMENT
1. PARTIES AND DATE.
This Agreement is made and entered into this ___ day of October, 2023 by and between the City of Coachella, a municipal corporation organized under the laws of the State of California with its principal place of business at 53390 Enterprise Way, Coachella, California 92236 (“City”) and KOA Corporation, a private corporation with its principal place of business at 333 S. Anita Drive, Suite 800, Orange, CA 92868 (“Consultant”). The City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement.
Consultant represents that it is experienced in providing community-led planning services to public clients, is licensed in the State of California, and is familiar with the plans of the City.
2.2 Project.
The City desires to engage Consultant to render such services for the Strategic Growth Council Community Resilience Center Grant – Round 1 (“Project”) based in the city of Coachella, California, as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional grant writing and support services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules, and regulations.
3.1.2 Term. The term of this Agreement shall be from August 1, 2023 to November 1, 2023 unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.
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2 3.2 Responsibilities of Consultant.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. The City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of the City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.
3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “A” attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant’s conformance with the Schedule, the City shall respond to Consultant’s submittals in a timely manner. Upon request of the City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of the City.
3.2.4 Substitution of Key Personnel. Consultant has represented to the City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of the City. In the event that the City and Consultant cannot agree as to the substitution of key personnel, the City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: Michael Nilsson
3.2.5 City’s Representative. The City hereby designates Gabriel D. Martin, City Manager or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). The City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. Consultant shall not accept direction or orders from any person other than the City’s Representative or his or her designee.
3.2.6 Consultant’s Representative. Consultant hereby designates Michael Nilsson, Principal, Director of Planning, or his or her designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative
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3 shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with the City staff in the performance of Services and shall be available to the City’s staff, consultants and other staff at all reasonable times.
3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and sub-consultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and sub-consultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.
3.2.8.1 Period of Performance and Liquidated Damages. Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibit “A” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”).
Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Project Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. Pursuant to Government Code Section 53069.85, Consultant shall pay to the City as fixed and liquidated damages the sum of $100 per day for each and every calendar day of delay beyond the Performance Time or beyond any Project Milestones established pursuant to this Agreement.
3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be
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4 solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees, and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.10 Insurance.
3.2.10.1 Time for Compliance. Consultant shall not commence Work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any sub-consultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the sub-consultant has secured all insurance required under this section.
3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Agreement by the Consultant, its agents, representatives, employees or sub-consultants.
Consultant shall also require all of its sub-consultants to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:
Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. (B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used including, but not limited to, form CG 2503, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: One Million Dollars ($1,000,000) per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California. Employer’s Liability limits of $1,000,000 per accident for bodily injury or disease.
3.2.10.3 Professional Liability. Consultant shall procure and maintain, and require its sub-consultants to procure and maintain, for a period of five (5) years following completion of the Project, errors and omissions liability insurance appropriate to their profession. Such insurance shall be in an amount not less than $2,000,000 per claim, and shall be endorsed to include contractual liability.
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5 3.2.10.4 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to the Work or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way.
(B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. (C) Workers’ Compensation and Employer’s Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy, which arise from work performed by the Consultant. (D) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents, and volunteers.
3.2.10.5 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents, and volunteers.
3.2.10.6 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. Consultant shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents, and
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6 volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims, and administrative and defense expenses.
3.2.10.7 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory to the City.
3.2.10.8 Verification of Coverage. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.
3.2.10.9 Reporting of Claims. Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.
3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and sub-consultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”A” attached hereto and incorporated herein by reference. The total compensation shall not exceed Forty Thousand Dollars ($40,000.00). Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to the City a monthlyitemized statement, which indicates work completed and hours of the Services rendered by Consultant. The statement shall describe the amount of the Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. The City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by the City.
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7 3.3.4 Extra Work. At any time during the term of this Agreement, the City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work, which is determined by the City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.
3.3.5 Labor Code Requirements.
3.3.5.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. The City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the project site. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.3.5.2 Registration and Labor Compliance. If the Services are being performed as part of an applicable “public works” or “maintenance” project, then, in addition to the foregoing, pursuant to Labor Code sections 1725.5 and 1771.1, Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants. This Project may also be subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR.
3.4 Accounting Records.
3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of the City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.5 General Provisions.
3.5.1 Termination of Agreement.
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8 3.5.1.1 Grounds for Termination. The City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services, which have been adequately rendered to the City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.
3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, the City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of the Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.
3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, the City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Consultant:
KOA Corporation
333 S. Anita Drive, Suite 800
Orange, CA 92868
Attn: Michael Nilsson, Principal, Director of Planning
City:
City of Coachella
53390 Enterprise Way
Coachella, CA 92236
Attn: Celina Jimenez, Director of Economic Development
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentiality.
3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for the City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be
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9 prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all sub-consultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the sub-consultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data.
Consultant makes no such representation and warranty in regard to Documents & Data, which were prepared by design professionals other than Consultant or provided, to Consultant by the City. The City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at the City’s sole risk.
3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of the City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant, which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use the City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of the City.
3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.5 Attorneys’ Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys’ fees and all other costs of such action.
3.5.6 Indemnification. To the fullest extent permitted by law, Consultant shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, omissions or willful misconduct of Consultant, its officials, officers, employees, agents, consultants and contractors in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys’ fees and other related costs and expenses. Consultant shall defend, at Consultant’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its directors, officials, officers, employees, agents or volunteers.
Consultant shall pay and satisfy any judgment, award or decree that may be rendered against the City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse the City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of
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10 them in connection therewith or in enforcing the indemnity herein provided. Consultant’s obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by the City, its official’s officers, employees, agents or volunteers. Notwithstanding the foregoing, to the extent Consultant’s Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant.
3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.
3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County.
3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.5.10 City’s Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.
3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not workdays.
All references to Consultant include all personnel, employees, agents, and sub-consultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.
3.5.14 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit,
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11 privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.
3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or sub-consultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any sub-consultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code, which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
3.6 Subcontracting.
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12 3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
CITY OF COACHELLA KOA CORPORATION
By: By:
Dr. Gabriel D. Martin Michael Nilsson
City Manager Principal, Director of Planning
Approved as to Form: Attest to:
Carlos Campos Delia Granados
City Attorney Deputy City Clerk
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A-1
EXHIBIT “A”
SCOPE OF SERVICES
See Attachment
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333 S. Anita Drive, Suite 800, Orange, CA 92868
T: (714) 573-0317 | www.koacorp.com
MONTEREY PARK ORANGE ONTARIO SAN DIEGO CULVER CITY
October 2, 2023 EXHIBIT "A"
Mr. Gabriel Perez
Development Services Director
City of Coachella
53990 Enterprise Way
Coachella, CA 92236
Request for Budget Addendum on Strategic Growth Council Community Resilience Center Grant Assistance Services
Dear Mr. Perez:
KOA Corporation (KOA) respectfully requests the City of Coachella to consider providing a budget addendum to our existing contract. The contract was approved in the amount of $25,000, with approximately 141 consultant hours allocated to the contract. We request that an additional $15,000 in budget, or approximately 119 additional consultant hours, be added to the existing contract for the following tasks mentioned below.
These additional tasks will position the City of Coachella most competitively for Strategic Growth Council Community Resilience Center (SGC CRC) grant funding. While these tasks were not originally part of the scope of the approved contract at the time of contract signing, these tasks are all key additional components of the final SGC CRC grant.
If this addendum is approved by the City of Coachella, KOA’s contract will be adjusted to $40,000 for approximately 260 hours of consultant work.
ADDITIONAL SCOPE OF WORK TASKS
Attendance of SGC Office Hours for the CRC Grant Application In response to the submission of a pre-application to SGC in August 2023, SGC provided workshops on the overall CRC grant program as well as focused office hours for applicants to the grant program.
Attending the workshops and office hours provided the additional context needed for strengthening application responses. They also provided clarification on the CRC grant application guidelines and templates, including the development of partnership agreements. Additional meetings and workshops required an additional 24 hours on the project and $3,000 in budget.
Development of Partnership Agreements for the CRC Grant Application The most significant update occurring since the contract signing for KOA was in the development of partnership agreements for the CRC grant application. While the initial discussion with SGC was to develop a streamlined agreement, upon further discussion during office hours it was confirmed that the grant agency wanted full documentation of each individual co-applicant applying alongside the City of Coachella for the Community Resilience Center with accepted contract language as supported by SGC.
KOA took the lead in developing the components, instead of supporting the City’s lead in developing the agreements as originally stated in the executed contract. Additional time required to develop and
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Request for Budget Addendum for SGC CRC Grant Page 2
City of Coachella
coordinate the partnership agreements required approximately 59 hours on the project and $8,000 in budget.
Coordination of City and Co-Applicant Components
To expedite the grant application in a limited timeframe, KOA provided the City of Coachella with additional assistance on items originally stated to be led by the City of Coachella in the contract. This includes assistance on the following narratives and supporting documentation:
• Application Capacity of City and co-applicants
• Financial Capacity of City and co-applicants
• Management Capacity of City and co-applicants
• Operations and Management Budget for CRC facility
Additional time required to develop and coordinate the items mentioned above required approximately 36 hours on the project and $4,000 in budget.
AUTHORIZATION
This effort defined by the scope of work will be conducted as a task under the KOA’s existing contract through the City of Coachella. The signature below indicates acceptance of this budget augmentation and authorization to proceed.
Sincerely,
KOA CORPORATION
Michael Nilsson, AICP CTP
Principal, Director of Planning
________________________________________________________________________________________ City of Coachella (Client) has carefully reviewed the request for addendum to our existing contract and hereby authorizes KOA Corporation to commence work as indicated within the terms and conditions of this addendum request. _______________________________________________
Signature
_______________________________________________ _______________________________________________ Name (Please Print) Date
_______________________________________________ _______________________________________________ Title (Please Print) Client Purchase Order or Project Number
Item 24.
STAFF REPORT
10/11/2023
TO: Honorable Mayor and City Council Members
FROM: Chris Cox, Fire Safety Supervisor
SUBJECT: Resolution No. 2023-65, Acknowledging Receipt of a Report made by the Fire Chief of the Riverside County Fire Department Regarding Compliance with the Annual Inspection of Certain Occupancies Pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code
STAFF RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 2023-65 to fulfill the requirements of the California Health and Safety Code Sections 13146.2 and 13146.3.
EXECUTIVE SUMMARY:
On September 27, 2018, Governor Brown approved California Senate Bill 1205 (SB1205), which added Section 13146.4 to the California Health and Safety Code. The bill requires each administering authority, i.e. City Council, to formally acknowledge receipt of the compliance report in a resolution or a similar formal document. To comply with this mandate, it is recommended that the City Council adopt Resolution No. 2022-94 acknowledging receipt of a report made by the Fire Chief of the Riverside County Fire Department regarding inspection of certain occupancies as required pursuant to Sections 13146.2 and 13146.3 of the California Health and Safety Code.
BACKGROUND:
California Health & Safety Code Section 13146.2 and 13146.3 requires all fire departments, including the Riverside County Fire Department, to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities.
DISCUSSION/ANALYSIS:
The purpose of SB 1205 is to require fire departments to review and report on the occupancies inspected within its jurisdiction as required to be inspected annually by the State.
Item 25.
Educational Group E occupancies, for the purposes of this report, are generally those public and private schools, used by more than six persons at any one time for educational purposes through the 12th grade.
Residential Group R occupancies, for the purposes of this report, are generally those occupancies containing sleeping units, and include hotels, motels, apartments (three units or more), etc. as well as other residential occupancies (including a number of residential care facilities). These residential care facilities have a number of different sub-classifications, and they may contain residents or clients that have a range of needs, including those related to custodial care, mobility impairments, cognitive disabilities, etc. The residents may also be non-ambulatory or bedridden.
For the time period of July 1, 2022 to June 30, 2023, the Riverside County Fire Department completed 100% of the annual inspections of the identified Group E and Group R occupancies, buildings, structures and/or facilities in the City of Coachella.
ALTERNATIVES:
Being that this a mandated process, there are no other recommendations or alternatives.
FISCAL IMPACT:
There is no direct fiscal impact associated with the staff recommendation.
RECOMMENDED ALTERNATIVE(S):
Staff recommends that the City Council adopt Resolution No. 2023-65 to fulfill the requirement of Senate Bill 1205 and Section 13146.4 of the California Health and Safety Code.
Attachments: Resolution No. 2023-65
Item 25.
1 RESOLUTION NO. 2023-65
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COACHELLA,
CALIFORNIA, ACKNOWLEDGING RECEIPT OF A REPORT MADE BY THE
FIRE CHIEF OF THE RIVERSIDE COUNTY FIRE DEPARTMENT
REGARDING COMPLIANCE WITH THE ANNUAL INSPECTION OF CERTAIN OCCUPANCIES PURSUANT TO SECTIONS 13146.2 and 13146.3 OF THE
CALIFORNIA HEALTH AND SAFETY CODE
WHEREAS, California Health & Safety Code Section 13146.4 was added in 2018, and became effective on January 1, 2019; and
WHEREAS, California Health & Safety Code Section 13146.4 requires all fire departments, including the Riverside County Fire Department, that provide fire protection services to report annually to its administering authority on its compliance with Health & Safety Code sections 13146.2 and 13146.3; and
WHEREAS, California Health & Safety Code Section 13146.2 and 13146.3 requires all fire departments, including the Riverside County Fire Department, that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities for compliance with building standards, as provided; and
WHEREAS, the Council of the City of Coachella intends this Resolution to fulfill the requirements of the California Health & Safety Code 13146.4 regarding acknowledgment of the Riverside County Fire Department’s compliance with California Health and Safety Code Sections 13146.2 and 13146.3.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Coachella, California: expressly acknowledges the measure of compliance of the Riverside County Fire Department with Health and Safety Code sections 13146.2 and 13146.3 in the City of Coachella for the time period of July 1, 2022 to June 30, 2023, as follows:
Section 1. City Council of the City of Coachella acknowledges receipt of the annual report for the period July 1, 2022 to June 30, 2023 under Health and Safety Code sections 13146.2 and 13146.3 in the City of Coachella as presented by the Riverside County Fire Department.
PASSED, APPROVED and ADOPTED this 11th day of October 2023. ___________________________________
Steven A. Hernandez
Mayor
Item 25.
Resolution No. 2023-65
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney
Item 25.
Resolution No. 2023-65
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2023-65 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 11th day of October 2023, by the following vote of Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Delia Granados
Deputy City Clerk
Item 25.
STAFF REPORT
10/11/2023
TO: Honorable Mayor and City Council Members
FROM: Celina Jimenez, Economic Development Director
SUBJECT: Authorize a Grant in the Amount of $25,000 to the Civil Rights Institute of Inland Southern California to fund an Exhibition by David Bacon entitled, Working Coachella: Images of the Farmworker Community in the Coachella Valley
STAFF RECOMMENDATION:
Staff recommends that the City Council considers authorizing a grant in the amount of $25,000 to the Civil Rights Institute of Inland Southern California to host an exhibition by David Bacon entitled, Working Coachella: images of the farmworker community in the Coachella Valley in the City of Coachella between late May 2024 and mid-August 2024. The Cultural and Arts Commission has recommended this item for approval at its meeting of September 28, 2023. The original requested amount was $18,000 and they are estimating that costs will be at or around $25,000. Should they need additional funding support, this item will be brought back for City Council review and approval.
BACKGROUND:
The proposed exhibit offers to bring a planned exhibition, Working Coachella: images of the farmworker community in the Coachella Valley, to the City of Coachella for a three-month period from June 2024 through mid-August 2024. The exhibition includes 52 photographs with text and excerpts of interviews with those in the pictures, would be staged in the new library building.
The Civil Rights Institute of Inland Southern California (CRIISC) will transport and install the exhibition and assist the City of Coachella with developing programming to support the exhibition.
The City will provide insurance coverage and the venue, plus provide attendants during open hours while the exhibition is on view in Coachella.
DISCUSSION/ANALYSIS:
For more than thirty years, this documentary project by David Bacon has produced thousands of photographs and scores of interviews, often used to advocate for the rights of migrants and farm workers. The project’s mission is to use photographs and narrative oral histories to reduce antiPage 160 Item 26.
immigrant hysteria, and to help win respect for the culture and labor of the indigenous workers who produce the food we eat. In addition to agricultural labor and issues of environmental justice, Bacon documents family and community life and the efforts of the workers and their families to thrive and make a better life.
This exhibition, originated by the CRIISC and curated by the interim director of the California Museum of Photography, Douglas McCulloh; will be displayed in the Institute’s RAAHS Exhibition Center from January through early May 2024. Programming includes a robust series of public events for each month of the exhibition, including:
Opening Reception: Luz Gallegos CRIISC Board Member; Speaker: David Bacon Public Conversation: History and Progress; Moderator: Luz Gallegos, CRIISC Board Member.
Panelists: Jose Medina, former Assemblymember; Richard Cisneros, Labor Council; Jeff Crider, journalist and author
Open House Family Event (In Partnership with Division 9 Gallery and Latino Network) Author Readings (2)
First Sundays: Art and Advocacy for Families with Cynthia Huerta (2) Closing Reception
Today, the archive of these images is in the special collections of the Green Library at Stanford University. Working Coachella is an important section of this work. Working Coachella builds on a long-term partnership between David Bacon, a photographer and journalist, and California’s legal aid service for farmworkers, California Rural Legal Assistance (CRLA), and a leading organization of indigenous migrants, the Binational Front of Indigenous Organizations (FIOB).
FISCAL IMPACT
If the City Council approves the staff recommendation, the $25,000 will be withdrawn from the Special Revenue Funds (130) – Development Impact Fees for Public Art for Fiscal Year 2023-
24. ATTACHMENTS:
1. Exhibit Prospectus
2. Cost Proposal (not updated)
Item 26.
Item 26.
Item 26.
Board of Directors
Executive Committee:
Ken Gutierrez, President
Angel Rodriguez, Vice President
Neil Okazaki, Secretary
Q’Vinc Asberry, Treasurer
Launa Wilson, Development Chair
Jen Tilton, Exhibitions Chair
Rose Mays, Founding Member
1 Surekha Acharya, Member
Luz Gallegos, Member
Josie Gonzales, Member
Jane Carney, Member
Ron Loveridge, Member
Tony Mize, Member
Juanita Watkins, Member
Proposal: to the City of Coachella
By: The Civil Rights Institute of Inland Southern California (CRIISC) Exhibition:
Working Coachella: images of the farmworker community in the Coachella Valley Photographs by David Bacon
Proposal:
This proposal offers to bring a planned exhibition, Working Coachella: images of the farmworker community in the Coachella Valley, to the City of Coachella for a three to half month period from May 2024 through August 2024. The exhibition, 52 photographs with text and excerpts of interviews with those in the pictures, would be staged in the former library building adjacent to the senior center.
The Civil Rights Institute of Inland Southern California (CRIISC) will transport and install the exhibition and assist the City of Coachella to develop programming to support the exhibition.
The City will provide insurance coverage and the venue, plus provide attendants during open hours while the exhibition is on view in Coachella.
Cost to the City of Coachella will be $15,000 for transport, gallery preparation, titling, hanging, and captioning. CRIISC is contributing design and graphic services for the Coachella show in the amount of $13,500 at no cost to the City. Programming support to City staff will be 20 hours at $150/hour.
Budget Impact:
Exhibition: $15,000
Programming Support: $3,000
Background:
Over thirty years this documentary project by David Bacon has produced thousands of photographs and scores of interviews, often used to advocate for the rights of migrants and farm workers. The project’s mission is to use photographs and narrative oral histories to reduce anti immigrant hysteria, and to help win respect for the culture and labor of the indigenous workers who produce the food we eat. In addition to agricultural labor and issues of environmental justice, Bacon documents family and community life and the efforts of the workers and their families to thrive and make a better life.
Item 26.
2 This exhibition, originated by the CRIISC and curated by the interim director of the California Museum of Photography, Douglas McCulloh; will be displayed in the Institute’s RAAHS Exhibition Center from January through early May 2024. Programming includes a robust series of public events for each month of the exhibition, including:
▪ Opening Reception: Luz Gallegos CRIISC Board Member; Speaker: David Bacon ▪ Public Conversation: History and Progress; Moderator: Luz Gallegos, CRIISC Board Member. Panelists: Jose Medina, former Assemblymember; Richard Cisneros, Labor Council; Jeff Crider, journalist and author
▪ Open House Family Event (In Partnership with Division 9 Gallery and Latino Network) ▪ Author Readings (2)
▪ First Sundays: Art and Advocacy for Families with Cynthia Huerta (2) ▪ Closing Reception
Today the archive of these images is in the special collections of the Green Library at Stanford University. Working Coachella is an important section of this work.
Working Coachella builds on a long term partnership between David Bacon, a photographer and journalist, and California’s legal aid service for farmworkers, California Rural Legal Assistance (CRLA), and a leading organization of indigenous migrants, the Binational Front of Indigenous Organizations (FIOB).
Item 26.
STAFF REPORT
10/11/2023
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Approve resolution approving an Adopt-A-Park and Adopt-A-Street Program.
STAFF RECOMMENDATION:
Approve resolution approving an Adopt-A-Park and Adopt-A-Street Program.
EXECUTIVE SUMMARY:
Staff has received several requests from businesses and residents for ways to contribute through volunteerism and contribute their efforts to sustain our community. Many cities throughout the nation have Adopt-A-Park and Adopt-A-Street Programs that serve as opportunities to foster and develop civic stewardship. An Adopt-A Park Program is a beautification program to enhance the condition and quality of parks/trails/green spaces through volunteer service. An Adopt-A-Street Program is a litter reduction campaign designed to remove litter and debris from City roads and improve the quality of the environment.
Both programs are recommended by staff to have the similar guidelines outlined below:
- Eligible Participants:
o civic and non-profit groups, families, schools, service clubs and organizations, volunteers from commercial and private enterprises.
- Participant Commitment:
o 2 year period; a minimum of four clean-ups per year (quarterly) Return a Clean-up Report
- Program Waiver and Application.
- Adopt-A-Street activities:
o remove trash/debris/weeds along both sides of the adopted street. - Adopt-A-Street segment:
o any one-mile city street segment not adopted at time of application submittal. - Adopt-A-Park activities:
o raking leaves/spreading mulch/removal of weeds/reporting graffiti/cleaning playgrounds/litter removal/gum removal/tree planting.
- Adopt-A-Park available:
o all parks not already adopted at time of application submittal. - Equipment provided by City:
o trash bags, safety vests, litter pik-stix, gloves.
Item 27.
- Volunteer Recognition:
o installation of Adopt-A-Street sign at street segment limits/installation of AdoptA-Park sign at adopted park; Coachella Adopt-A-Street/Coachella Adopt-A-Park T-Shirt for applicants that completed the 2 year commitment/Certificates of Participation from the City Council.
FISCAL IMPACT:
No fiscal impact.
Attachment:
Resolution
Item 27.
RESOLUTION NO. 2023-69
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COACHELLA, CALIFORNIA ESTABLISHING AN ADOPT-A-PARK AND AN ADOPT-ASTREET PROGRAMS.
WHEREAS, the City of Coachella owns and maintains various parks, trails, green spaces and roadways for use by its residents and visitors; and WHEREAS, the City of Coachella desires to provide volunteer opportunities for local citizens to participate in the care and maintenance of the City’s public spaces including: parks, trails, green spaces and streets; and
WHEREAS, an Adopt-A-Park and Adopt-A-Street programs is a model for volunteer participation that has been used successfully in many other communities; and WHEREAS, an Adopt-A-Park and Adopt-A-Street programs will help improve and beautify the City’s parks, trails, green spaces and streets; and WHEREAS, an Adopt-A-Park and Adopt-A-Street programs will increase civic involvement and participation, pride in the community, and sense of stewardship in helping to care for the City’s public spaces; and
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF COACHELLA, CALIFORNIA, AS FOLLOWS:
1. Establish an Adopt-A-Park Program and an Adopt-A-Streets Program as described in Exhibit A.
2. Authorize city staff to administer the Adopt-A-Park and Adopt-A-Streets Programs, including but not limited to: processing applications, providing volunteer orientation, coordination with volunteers, collecting volunteer reports and program marketing.
PASSED, APPROVED AND ADOPTED this 11th day of October 2023. ______________________________
Steven A. Hernandez
Mayor
ATTEST:
_______________________________
Angela M. Zepeda
City Clerk
Item 27.
APPROVED AS TO FORM:
_______________________________
Carlos L. Campos
City Attorney
Item 27.
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2023-69 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 11th day of October 2023, by the following vote of Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Delia Granados
Deputy City Clerk
Item 27.
EXHIBIT A
Item 27.
ADOPT-A-STREET
LITTER CONTROL
GUIDE SHEET
Dear Volunteer:
Thank you for your interest in the City of Coachella Adopt-A-Street Program. This Adopt-AStreet Guide is designed to make the Adopt-A-Street Program easy to understand and participate in. The list below describes the contents of this packet and gives simple directions to follow.
Please reach each section carefully and call me at (760) 501-8100 if you have any questions.
Sincerely,
Adopt-A-Street Coordinator
Guidelines
The materials in this packet define the program in detail and your responsibilities as an adopter.
They provide detailed descriptions of each section of the packet and offer directions for adoption.
Fact Sheet
This section provides brief information about the Adopt-A-Street Program (and can be used as a quick reference to recruit others to participate in the program).
Application Form
The application form is to be filled out by the organization, or individual, wanting to adopt a street and should be mailed to the Adopt-A-Street Coordinator.
Agreement
The form defines the responsibilities for the contractor as well as the City of Coachella Public Works Department and should be filled out completely by the group leader. He/She should then return the signed agreement with the Application Form back to the City. The coordinator must receive the signed form before the first clean-up can be scheduled.
Hold Harmless & Release, Waiver and Indemnity Agreement This form needs to be signed by each volunteer participating in the cleanup. All participants under the age of 18 must have a parent or guardian’s signature. A copy must be sent to the City and the original maintained by the group leader. If any new volunteers participate during following cleanup activities, a signed copy must be sent to the City. ●53462 Enterprise Way, Coachella, CA 92236 ● (760) 501-8100 ● www.Coachella.org
Item 27.
ADOPT-A-STREET
Recognition Sign Request:
Group leaders must complete this form to request the installation of Adopt-A-Street recognition signs. Indicate the group name, as you would like it to appear on the sign. This form needs to be completed by the group leader before a recognition sign is manufactured.
Safety Kit Contents
The group leader should use this list as an inventory guide when receiving the safety equipment.
The safety kit items will be the group leader’s responsibility for the contract period of two (2) years and will be the leader’s responsibility to ensure the items are in good working condition; otherwise the group leader is required to replace safety kit items at his/her expense.
Initial
Maintenance Office Location
During your Adopt-A-Street clean-up activities, safety equipment is required. This equipment is assigned to your group upon completion of the safety meeting and will be used for the two (2) year contract commitment. Group leaders should call the coordinator at least one (1) week prior to schedule the group cleanup and arrange a specific time to pick up the safety signs. The group leaders must return the safety signs within two working days after the cleanup. Signs are on loan to volunteers and must be returned promptly to allow other volunteer groups to actively participate in roadside litter reduction.
Initial
Completion Form
The group leader should make several copies of this form to keep in his/her Adopt-A-Street file.
After each cleanup, group leaders must either mail or fax in the results to the City, or call (760) 501-8100 to report the figures. Either speak with the coordinator directly or leave a detailed message including the information as listed on the completion form.
Locator #
Each Adopt-A-Street group is assigned a locator number to identify this file, City adopted roads and their adopters.
Item 27.
ADOPT-A-STREET
LITTER CONTROL
FACT SHEET
DESCRIPTION
The City of Coachella Adopt-A-Street Program is a litter-reduction campaign designed to remove litter debris from City roads and improve the quality of Coachella’s environment. The program establishes a partnership between volunteer groups and the City of Coachella by working together in the effort of litter control in public right-of-way, one mile at a time.
GOALS
Create a safe, healthy, attractive, environmentally friendly Coachella.
RESULTS
The City of Coachella has a cleaner, more pleasant environment through the significant contributions of Adopt-A-Street volunteers.
A City where visitors and citizens take an active role in their community and that role is evident in Adopt-A-Street signs throughout the City.
WHO CAN APPLY?
Individuals
Civic and Nonprofit Organizations
Service Clubs and Organizations
Volunteers from Commercial and Private Enterprises
●53462 Enterprise Way, Coachella, CA 92236 ● (760) 501-8100 ● www.Coachella.org
Item 27.
ADOPT-A-STREET
LITTER CONTROL
Contact Person Date of Application
Name of Organization Daytime Phone
Mailing Address Evening Phone
City, State, Zip Email Address
Are any volunteers below 18 years of age? Yes No Approximate number of people participating in litter
cleanup effort:
APPLICATION
Locator #
Road or neighborhood group is interested in adopting: Public Works Maintenance Review:
1st one-mile Choice:
2nd one-mile Choice:
Approval:
Traffic Review:
__ ____ ____ ____ ____ ___
__ ____ ____ ____ ____ ___
__ ____ ____ ____ ____ ___
●53462 Enterprise Way, Coachella, CA 92236 ● (760) 501-8100 ● www.Coachella.org Return or Mail form to:
Vincent Orfano
City of Coachella - Public Works
53462 Enterprise Way
Coachella, CA 92236
Item 27.
ADOPT-A-STREET
LITTER CONTROL
AGREEMENT
Locator #
The City of Coachella, hereinafter called the “City” and , hereinafter called the “Volunteer”, are entering into this agreement to permit Volunteer to contribute toward the effort of maintaining a litter free and aesthetically pleasing neighborhood and road.
By signing below, the Volunteer acknowledges awareness that the safety of participants is of primary important and agrees to the following terms and conditions.
VOLUNTEER AGREES TO TERMS AND CONDITIONS:
• Participants shall pick-up litter on a pre-selected section of road or neighborhood area that has been approved by the City.
• Participants shall be 18 years of age or older unless prior approval was granted by the City. The Volunteer shall furnish supervision by one or more adults for every (4) minors participating in the program. A parent or legal guardian must sign the Hold Harmless and Release, Waiver and Indemnity Agreement on behalf of the participant minor. • The Volunteer shall remove litter from one mile of adopted street a minimum of four times a year for a two-year period.
• The Volunteer shall obtain required supplies and materials form the City during regular business hours.
• The Volunteer shall place filled trash bags at designated locations for pickup and disposal by the City.
• The Volunteer shall return safety equipment and unused trash bags (furnished by the City) to the City within three working days following the cleanup.
• Each cleanup crew shall have a leader. The group leader shall have a copy of this agreement with him/her on the job site.
• All participants shall wear safety equipment at all times when at the site. Crew size will be limited to the amount of safety equipment available.
• Participants shall NOT touch anything that might be hazardous or cause injury. This includes such things as: syringes, needles, broken glass, animal bodies, and heavy objects such as tires or appliances. The leaders shall report these items to the City (760-501-8100) or the police. • Participants shall not drink alcohol prior to or while participating in litter pick-up activities. • All participants shall sign a Hold Harmless Agreement prior to their participation. A parent of legal guardian must sign for a minor.
THE CITY AGREES TO DO THE FOLLOWING:
• Furnish and install a permanent sign with the Volunteer’s name or acronym at the adopted area. • Provide trash bags, safety literature, and other appropriate safety equipment. • Remove the filled trash bags from designated locations for pickup. • Coordinate, at its discretion, publicity efforts with the Volunteer to solicit local media coverage. ●53462 Enterprise Way, Coachella, CA 92236 ● (760) 501-8100 ● www.Coachella.org
Item 27.
ADOPT-A-STREET
• Assist the Volunteer in cleaning up litter under unusual circumstances, i.e., when large, heavy or hazardous items are found.
• Conduct a safety orientation for the Volunteer for the first cleanup and thereafter when appropriate.
If, in the sole judgement of the City, the Volunteer is not meeting the terms and conditions of this agreement, the City may terminate the adoption agreement and remove the group’s permanent signs upon 30 days’ notice.
GROUP HOLD HARMLESS:
On behalf of , sponsoring organization, I
have read the terms and conditions for participation, and I agree and acknowledge for the following:
1. Participants in this program are under the control of our group and not the City of Coachella.
Our organization will evaluate all participants to determine that they are responsible individuals who will abide b the rules of the roads and use due care and caution while participating in this cleanupprogram.
2. Our organization will train each participant prior to his/her participation in any activity. Each participant will be knowledgeable of the rules of the road as they pertain to pedestrians, and the terms and conditions of participation.
3. We recognize that this program will expose participants to traffic along roadways being cleaned, as well as other potential hazards. It is our responsibility to obtain and send to the City of Coachella the signed Hold Harmless Agreement from each participant prior to his/her participationin the program.
4. It is further agreed that, in consideration for City of Coachella’s disposal of litter collected in this cleanup, the permanent sign furnished and installed a with the Volunteer’s name or acronym at the adopted area, media exposure, and other related efforts by the City Coachella, our organization and all of its participants will save and hold harmless, protect and defend the City of Coachella, its agents, employees and officials from any claim by our organization, any participants from our organization, or any third parties, arising out of our participation in this project.
I CERTIFY THAT I AM AUTHORIZED TO SIGN THIS AGREEMENT ON BEHALF OF OUR
ORGANIZATION, AND THAT EACH PARTICIPANT HAS REVIEWED THIS AGREEMENT AND CONSENTS TO ITS TERMS.
VOLUNTEER CITY OF COACHELLA
Signature Date Signature Date
Print Name Date Print Name Date
Organization
Item 27.
ADOPT-A-STREET
LITTER CONTROL
HOLD HARMLESS AGREEMENT
Locator #
Group Leader Organization/Group Name Phone
Address City Zip
Person (not participating) to be notified in case of an Emergency Relationship Phone Address City Zip
By SIGNING BELOW I READ AND I UNDERSTAND the rights, responsibilities and privileges of participation in the Adopt-a-Street Program and I AGREE:
I am participating and am under control of our volunteer group and not the City of Coachella. I agree to abide by the terms and conditions of the group’s agreement with the City of Coachella. (The group leader will have a copy of this agreement with him/her on the job site for you to review.) I recognize that this program will expose participants to traffic along roadways being cleaned, as well as other potential hazards as described in more detail in the group’s agreement with the City of Coachella. I further agree that, in consideration for the City of Coachella’s disposal of litter collected in this cleanup, the permanent sign furnished and installed a with the Organizations name or acronym at the adopted area, media exposure, and other related efforts by the City Coachella, I, including anyone authorized to act on my behalf, will save and hold harmless, protect and defend the City of Coachella, its agents, employees and officials from liability for damages or injury resulting from my participation in the program. ___________________________ _________________________________ _________ Name (print) Signature of Participant, or Parent/Guardian Date if program participant is under 18 yrs. of age.
●53462 Enterprise Way, Coachella, CA 92236 ● (760) 501-8100 ● www.Coachella.org Page 178 Item 27.
ADOPT-A-STREET
RELEASE, WAIVER AND INDEMNITY AGREEMENT
For and in consideration of permitting ______________________________ (“Volunteer”) to participate in the Adopt-A-Street Program, and to the furthest extent by law, Volunteer agrees to release, indemnify, hold harmless and defend the City of Coachella and its officers, officials, agents, employees and volunteers (hereinafter referred to as “City”) from and against any and all loss, liability, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage) incurred by City, Volunteer or any other person, and from any and all claims, demands and actions in law or equity (including attorney’s fees and litigation expenses), arising or alleged to have arisen directly or indirectly out of Volunteer’s participation in the Adopt-A-Street Program. VOLUNTEER AGREES TO ASSUME THE RISK
OF PERSONAL INJURY, PROPERTY DAMAGE AND/OR WRONGFUL DEATH TO
HIMSELF/HERSELF WHILE PARTICIPATING IN THE ADOPT-A-STREET PROGRAM AND
HE/SHE DOES HEREBY VOLUNTARILY RELEASE THE CITY FROM, AND DOES WAIVE
ANY RIGHT OF ACTION OR CLAIM FOR, ANY LIABILITY FOR PERSONAL INJURY,
PROPERTY DAMAGE AND/OR WRONGFUL DEATH CAUSED BY AN OF THEIR NEGLIGENCE.
The Undersigned, for him/herself, his/her heirs, executors, administrators or assigns agrees and understands that participating in the Adopt-a-Street Program does not make him/herself an employee of the City of Coachella and does not grant them any right, title or interest in any Workers’ Compensation benefits offered employees of the City of Coachella. Further the Undersigned, for him/herself, his/her heirs, executors, administrators or assigns waives and relinquishes any interest or right to claim any interest in the City of Coachella employment benefits offered employees of the City by reason of any common law employee rights theory or similar employment entitlements of any kind.
City shall be reimbursed for all costs (including attorney’s fees and legal expenses) incurred by City in enforcing this Agreement.
This Agreement shall survive the Volunteer’s participation in the Adopt-A-Street Program.
The undersigned agrees that the contents of this document shall be binding upon his/her heirs, executors, administrators and assigns.
The undersigned acknowledges that he/she (i) has read and fully understands the content of this Release, Waiver and Indemnity Agreement; (ii) is aware that this is a release of liability; (iii) has been fully and completely advised of the potential dangers incidental to participating in the Adopt-AStreet Program; (iv) has had the opportunity to consult with his/her attorney, in his/her discretion; and (v) is fully aware of the legal consequences of signing this document. ________________________________ ________________________________ Signature of Volunteer Date
_______________________________ _________________________________ Witness Date
●53462 Enterprise Way, Coachella, CA 92236 ● (760) 501-8100 ● www.Coachella.org
Item 27.
ADOPT-A-STREET
LITTER CONTROL
RECOGNITION SIGN REQUEST
Locator #
City of Coachella will install two Adopt-A-Street signs acknowledging your organization’s contribution to roadside litter reduction. Sign requests are made at the end of the month of your organization’s first cleanup. It will take approximately two months, from the time of request, for the signs to be installed. In order to assist us in the sign fabrication and installation processes, please complete the following:
Group Name (as you would like it to appear on the signs):
Group Leader and Telephone Number:
Adopted Road:
●53462 Enterprise Way, Coachella, CA 92236 ● (760) 501-8100 ● www.Coachella.org
Item 27.
ADOPT-A-STREET
LITTER CONTROL
SAFETY GUIDELINES
Locator #
Safety Guidelines:
1. Hold safety meeting before each pickup.
2. Try to rideshare and take as few cars as possible to the pick-up site.
3. Park vehicles clear of the roadway.
4. Work facing on-coming traffic.
5. Work during non-peak traffic hours when there are few vehicles on the road.
6. Stop work if weather gets bad.
7. Do not over exert yourself, especially on hot days.
8. Do not attempt to handle hazardous substances (e.g., car batteries, pesticide containers, needles).
9. Avoid noxious weeds (e.g., poison ivy).
10. Do not enter littered bridges, tunnels or overpasses.
11. Stay clear of construction activities.
12. Refrain from picking up trash on the street pavement, City Street sweepers will clean the road surface.
13. Use caution as you work near any street.
14. Never step out into the street.
15. Cross streets only at crosswalks.
16. Wear light colored clothing and safety vests at all times.
17. Wear heavy gloves, and sturdy shoes or boots.
18. Wear a hat.
19. Have first aid kit on-site.
20. Use a buddy system.
21. Look out for each other.
22. Have a cellular phone on hand.
23. Wear high visibility safety vests at all times.
24. Do not enter private property without prior permission in writing. Have permission with you at event.
Item 27.
ADOPT-A-STREET
LITTER CONTROL
SAFETY KIT CONTENTS
Locator #
The Safety Kit is designed to provide Adopt-A-Street volunteers with the necessary materials to have a successful and safe clean up event. It is essential to properly use all materials provided, during the cleanup.
The coordinator provides safety orientations to all adopting volunteer groups prior to the first cleanup. Additional safety information is provided in the Volunteer Safety Guidelines located in this packet.
The following items are included in the safety kit upon completion of a safety meeting:
• 2 Litter Pik-Stix
• Safety Reflective Vests
• Work Gloves
• Plastic Litter Bags
Prior to a cleanup activity, the group leader will pick-up the following: excluding Citywide Clean-up Day events:
• (1) Clean-up Crew Ahead Sign
• (1) Sign holder
• Extra litter bags if needed
The safety signs can be picked up between the hours of 8:00 a.m. – 3:00 p.m. from the Public Works Yard located at 53462 Enterprise Way, Coachella, California 92236 and must be returned within two (2) working days of the cleanup activity. Also if you have any questions about the proper use of equipment, please ask.
Initial
●53462 Enterprise Way, Coachella, CA 92236 ● (760) 501-8100 ● www.Coachella.org
Item 27.
ADOPT-A-STREET
LITTER CONTROL
COMPLETION FORM
Locator #
This form is used by the Adopt-A-Street Program Coordinator to keep track of program participants and the frequency of projects they are involved in. Please remember to always report information on this form after each cleanup event.
Cleanup completion date:
Group leader: Phone #:
Name of Organization:
Road adopted:
Number of miles adopted:
Number of volunteers that participated:
Number of ours the cleanup lasted:
Approximately how many bags of trash:
We anticipate our next cleanup will be on (date):
We participated in the recycling program: Yes No (circle one) We turned in lbs. of recycling to transfer station.
Were there any unusual incidents or injuries during the cleanup? If so, please describe:
Return or Mail form to: Vincent Orfano
City of Coachella - Public Works
53462 Enterprise Way
Coachella, CA 92236
●53462 Enterprise Way, Coachella, CA 92236 ● (760) 501-8100 ● www.Coachella.org
Item 27.
ADOPT-A-PARK
LITTER CONTROL
GUIDE SHEET
Dear Volunteer:
Thank you for your interest in the City of Coachella Adopt-A-Park Program. This Adopt-A- Park Guide is designed to make the Adopt-A-Park Program easy to understand and participate in. The list below describes the contents of this packet and gives simple directions to follow. Please reach each section carefully and call me at (760) 501-8100 if you have any questions.
Sincerely,
Adopt-A-Park Coordinator
Guidelines
The materials in this packet define the program in detail and your responsibilities as an adopter.
They provide detailed descriptions of each section of the packet and offer directions for adoption.
Fact Sheet
This section provides brief information about the Adopt-A-Park Program (and can be used as a quick reference to recruit others to participate in the program).
Application Form
The application form is to be filled out by the organization, or individual, wanting to adopt a Park and should be mailed to the Adopt-A-Park Coordinator.
Agreement
The form defines the responsibilities for the contractor as well as the City of Coachella Public Works Department and should be filled out completely by the group leader. He/She should then return the signed agreement with the Application Form back to the City. The coordinator must receive the signed form before the first clean-up can be scheduled.
Hold Harmless & Release, Waiver and Indemnity Agreement This form needs to be signed by each volunteer participating in the cleanup. All participants under the age of 18 must have a parent or guardian’s signature. A copy must be sent to the City and the original maintained by the group leader. If any new volunteers participate during following cleanup activities, a signed copy must be sent to the City. ●53462 Enterprise Way, Coachella, CA 92236 ● (760) 501-8100 ● www.Coachella.org Page 184 Item 27.
ADOPT-A-PARK
Recognition Sign Request:
Group leaders must complete this form to request the installation of Adopt-A-Park recognition signs. Indicate the group name, as you would like it to appear on the sign. This form needs to be completed by the group leader before a recognition sign is manufactured.
Safety Kit Contents
The group leader should use this list as an inventory guide when receiving the safety equipment.
The safety kit items will be the group leader’s responsibility for the contract period of two (2) years and will be the leader’s responsibility to ensure the items are in good working condition; otherwise the group leader is required to replace safety kit items at his/her expense.
Initial
Maintenance Office Location
During your Adopt-A-Park clean-up activities, safety equipment is required. This equipment is assigned to your group upon completion of the safety meeting and will be used for the two (2) year contract commitment. Group leaders should call the coordinator at least one (1) week prior to schedule the group cleanup and arrange a specific time to pick up the safety signs. The group leaders must return the safety signs within two working days after the cleanup. Signs are on loan to volunteers and must be returned promptly to allow other volunteer groups to actively participate in park litter reduction.
Initial
Completion Form
The group leader should make several copies of this form to keep in his/her Adopt-A-Park file.
After each cleanup, group leaders must either mail or fax in the results to the City, or call (760) 501-8100 to report the figures. Either speak with the coordinator directly or leave a detailed message including the information as listed on the completion form.
Locator #
Each Adopt-A-Park group is assigned a locator number to identify this file, City adopted park and their adopters.
Item 27.
ADOPT-A-PARK
LITTER CONTROL
FACT SHEET
DESCRIPTION
The City of Coachella Adopt-A-Park Program is a litter-reduction campaign designed to remove litter debris from City parks and improve the quality of Coachella’s environment. The program establishes a partnership between volunteer groups and the City of Coachella by working together in the effort of litter control in public parks.
GOALS
Create a safe, healthy, attractive, environmentally friendly Coachella.
RESULTS
The City of Coachella has a cleaner, more pleasant environment through the significant contributions of Adopt-A-Park volunteers.
A City where visitors and citizens take an active role in their community and that role is evident in Adopt-A-Park signs throughout the City.
WHO CAN APPLY?
Individuals
Civic and Nonprofit Organizations
Service Clubs and Organizations
Volunteers from Commercial and Private Enterprises
●53462 Enterprise Way, Coachella, CA 92236 ● (760) 501-8100 ● www.Coachella.org Page 186 Item 27.
ADOPT-A-PARK
LITTER CONTROL
APPLICATION
Locator #
Park group is interested in adopting: Public Works Maintenance Review:
Park Choice:
Approval:
Traffic Review:
__ ____ ____ ____ ____ ___
__ ____ ____ ____ ____ ___
__ ____ ____ ____ ____ ___
●53462 Enterprise Way, Coachella, CA 92236 ● (760) 501-8100 ● www.Coachella.org Return or Mail form to:
Vincent Orfano
City of Coachella - Public Works
53462 Enterprise Way
Coachella, CA 92236
Contact Person
Daytime Phone
Mailing Address Evening Phone
Email Address
Item 27.
ADOPT-A-PARK
LITTER CONTROL
AGREEMENT
Locator #
The City of Coachella, hereinafter called the “City” and , hereinafter called the “Volunteer”, are entering into this agreement to permit Volunteer to contribute toward the effort of maintaining a litter free and aesthetically pleasing park.
By signing below, the Volunteer acknowledges awareness that the safety of participants is of primary important and agrees to the following terms and conditions.
VOLUNTEER AGREES TO TERMS AND CONDITIONS:
• Participants shall pick-up litter on a pre-selected section of park area that has been approved by the City.
• Participants shall be 18 years of age or older unless prior approval was granted by the City. The Volunteer shall furnish supervision by one or more adults for every (4) minors participating in the program. A parent or legal guardian must sign the Hold Harmless and Release, Waiver and Indemnity Agreement on behalf of the participant minor. • The Volunteer shall remove litter from the adopted Park a minimum of four times a yearfor a two-year period.
• The Volunteer shall obtain required supplies and materials form the City during regular business hours.
• The Volunteer shall place filled trash bags at designated locations for pickup and disposal by the City.
• The Volunteer shall return safety equipment and unused trash bags (furnished by the City) to the City within three working days following the cleanup.
• Each cleanup crew shall have a leader. The group leader shall have a copy of this agreement with him/her on the job site.
• All participants shall wear safety equipment at all times when at the site. Crew size will be limited to the amount of safety equipment available.
• Participants shall NOT touch anything that might be hazardous or cause injury. This includes such things as: syringes, needles, broken glass, animal bodies, and heavy objects such as tires or appliances. The leaders shall report these items to the City (760-501-8100) or the police. • Participants shall not drink alcohol prior to or while participating in litter pick-up activities. • All participants shall sign a Hold Harmless Agreement prior to their participation. A parent of legal guardian must sign for a minor.
THE CITY AGREES TO DO THE FOLLOWING:
• Furnish and install a permanent sign with the Volunteer’s name or acronym at the adopted area. • Provide trash bags, safety literature, and other appropriate safety equipment. • Remove the filled trash bags from designated locations for pickup. • Coordinate, at its discretion, publicity efforts with the Volunteer to solicit local media coverage. ●53462 Enterprise Way, Coachella, CA 92236 ● (760) 501-8100 ● www.Coachella.org
Item 27.
ADOPT-A-PARK
• Assist the Volunteer in cleaning up litter under unusual circumstances, i.e., when large, heavy or hazardous items are found.
• Conduct a safety orientation for the Volunteer for the first cleanup and thereafter when appropriate.
If, in the sole judgement of the City, the Volunteer is not meeting the terms and conditions of this agreement, the City may terminate the adoption agreement and remove the group’s permanent signs upon 30 days’ notice.
GROUP HOLD HARMLESS:
On behalf of , sponsoring organization, I
have read the terms and conditions for participation, and I agree and acknowledge for the following:
1. Participants in this program are under the control of our group and not the City of Coachella. Our organization will evaluate all participants to determine that they are responsible individuals who will abide b the rules of the parks and use due care and caution while participating in this cleanup program.
2. Our organization will train each participant prior to his/her participation in any activity. Each participant will be knowledgeable of the rules of the park as they pertain to pedestrians, and the terms and conditions of participation.
3. We recognize that this program will expose participants to traffic along parkways being cleaned, as well as other potential hazards. It is our responsibility to obtain and send to the City of Coachella the signed Hold Harmless Agreement from each participant prior to his/her participationin the program.
4. It is further agreed that, in consideration for City of Coachella’s disposal of litter collected in this cleanup, the permanent sign furnished and installed a with the Volunteer’s name or acronym at the adopted area, media exposure, and other related efforts by the City Coachella, our organization and all of its participants will save and hold harmless, protect and defend the City of Coachella, its agents, employees and officials from any claim by our organization, any participants from our organization, or any third parties, arising out of our participation in this project.
I CERTIFY THAT I AM AUTHORIZED TO SIGN THIS AGREEMENT ON BEHALF OF OUR
ORGANIZATION, AND THAT EACH PARTICIPANT HAS REVIEWED THIS AGREEMENT AND CONSENTS TO ITS TERMS.
VOLUNTEER CITY OF COACHELLA
Signature Date Signature Date
Print Name Date Print Name Date
Organization
Item 27.
ADOPT-A-PARK
LITTER CONTROL
HOLD HARMLESS AGREEMENT
Locator #
Group Leader Organization/Group Name Phone
Address City Zip
Person (not participating) to be notified in case of an Emergency Relationship Phone Address City Zip
By SIGNING BELOW I READ AND I UNDERSTAND the rights, responsibilities and privileges of participation in the Adopt-a-Park Program and I AGREE:
I am participating and am under control of our volunteer group and not the City of Coachella. I agree to abide by the terms and conditions of the group’s agreement with the City of Coachella. (The group leader will have a copy of this agreement with him/her on the job site for you to review.) I recognize that this program will expose participants to the public park being cleaned, as well as other potential hazards as described in more detail in the group’s agreement with the City of Coachella. I further agree that, in consideration for the City of Coachella’s disposal of litter collected in this cleanup, the permanentsign furnished and installed a with the Organizations name or acronym at the adopted area,media exposure, and other related efforts by the City Coachella, I, including anyone authorized to act on my behalf, will save and hold harmless, protect and defend the City of Coachella, its agents, employees and officials from liability for damages or injury resulting from my participation in the program. __________________________ ________________________________ __________ Name (print) Signature of Participant, or Parent/Guardian Date if program participant is under 18 yrs. of age.
●53462 Enterprise Way, Coachella, CA 922Page 190 36 ● (760) 501-8100 ● www.Coachella.org Item 27.
ADOPT-A-PARK
RELEASE, WAIVER AND INDEMNITY AGREEMENT
For and in consideration of permitting ______________________________ (“Volunteer”) to participate in the Adopt-A-Park Program, and to the furthest extent by law, Volunteer agrees to release, indemnify, hold harmless and defend the City of Coachella and its officers, officials, agents, employees and volunteers (hereinafter referred to as “City”) from and against any and all loss, liability, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage) incurred by City, Volunteer or any other person, and from any and all claims, demands and actions in law or equity (including attorney’s fees and litigation expenses), arising or alleged to have arisen directly or indirectly out of Volunteer’s participation in the Adopt-A-Park Program. VOLUNTEER AGREES TO ASSUME THE RISK OF PERSONAL
INJURY, PROPERTY DAMAGE AND/OR WRONGFUL DEATH TO HIMSELF/HERSELF
WHILE PARTICIPATING IN THE ADOPT-A-PARK PROGRAM AND HE/SHE DOES HEREBY
VOLUNTARILY RELEASE THE CITY FROM, AND DOES WAIVE ANY RIGHT OF ACTION
OR CLAIM FOR, ANY LIABILITY FOR PERSONAL INJURY, PROPERTY DAMAGE AND/OR WRONGFUL DEATH CAUSED BY AN OF THEIR NEGLIGENCE.
The Undersigned, for him/herself, his/her heirs, executors, administrators or assigns agrees and understands that participating in the Adopt-a-Park Program does not make him/herself an employeeof the City of Coachella and does not grant them any right, title or interest in any Workers’ Compensation benefits offered employees of the City of Coachella. Further the Undersigned, for him/herself, his/her heirs, executors, administrators or assigns waives and relinquishes any interest orright to claim any interest in the City of Coachella employment benefits offered employees of the Cityby reason of any common law employee rights theory or similar employment entitlements of any kind.
City shall be reimbursed for all costs (including attorney’s fees and legal expenses) incurred by City in enforcing this Agreement.
This Agreement shall survive the Volunteer’s participation in the Adopt-A-Park Program.
The undersigned agrees that the contents of this document shall be binding upon his/her heirs, executors, administrators and assigns.
The undersigned acknowledges that he/she (i) has read and fully understands the content of this Release, Waiver and Indemnity Agreement; (ii) is aware that this is a release of liability; (iii) has been fully and completely advised of the potential dangers incidental to participating in the Adopt-A-Park Program; (iv) has had the opportunity to consult with his/her attorney, in his/her discretion;and (v) is fully aware of the legal consequences of signing this document. ________________________________ ________________________________ Signature of Volunteer Date
_______________________________ _________________________________ Witness Date
●53462 Enterprise Way, Coachella, CA 92236 ● (760) 501-8100 ● www.Coachella.org
Item 27.
ADOPT-A-PARK
LITTER CONTROL
RECOGNITION SIGN REQUEST
Locator #
City of Coachella will install two Adopt-A-Park signs acknowledging your organization’s contribution to park litter reduction. Sign requests are made at the end of the month of your organization’s first cleanup. It will take approximately two months, from the time of request, for the signs to be installed. In order to assist us in the sign fabrication and installation processes, please complete the following:
Group Name (as you would like it to appear on the signs):
Group Leader and Telephone Number:
Adopted Park:
●53462 Enterprise Way, Coachella, CA 92236 ● (760) 501-8100 ● www.Coachella.org
Item 27.
ADOPT-A-PARK
LITTER CONTROL
SAFETY GUIDELINES
Locator #
Safety Guidelines:
1. Hold safety meeting before each pickup.
2. Try to rideshare and take as few cars as possible to the pick-up site.
3. Park vehicles clear of the parkway.
4. Work facing on-coming traffic.
5. Work during non-peak traffic hours when there are few vehicles on the park.
6. Stop work if weather gets bad.
7. Do not over exert yourself, especially on hot days.
8. Do not attempt to handle hazardous substances (e.g., car batteries, pesticide containers, needles).
9. Avoid noxious weeds (e.g., poison ivy).
10. Do not enter littered bridges, tunnels or overpasses.
11. Stay clear of construction activities.
12. Refrain from picking up trash on the Park pavement, City Park sweepers will clean the park surface.
13. Use caution as you work near any Park.
14. Never step out into the Park.
15. Cross Parks only at crosswalks.
16. Wear light colored clothing and safety vests at all times.
17. Wear heavy gloves, and sturdy shoes or boots.
18. Wear a hat.
19. Have first aid kit on-site.
20. Use a buddy system.
21. Look out for each other.
22. Have a cellular phone on hand.
23. Wear high visibility safety vests at all times.
24. Do not enter private property without prior permission in writing. Have permission with you at event.
Item 27.
ADOPT-A-PARK
LITTER CONTROL
SAFETY KIT CONTENTS
Locator #
The Safety Kit is designed to provide Adopt-A-Park volunteers with the necessary materials to have a successful and safe clean up event. It is essential to properly use all materials provided, during the cleanup.
The coordinator provides safety orientations to all adopting volunteer groups prior to the first cleanup. Additional safety information is provided in the Volunteer Safety Guidelines located in this packet.
The following items are included in the safety kit upon completion of a safety meeting:
• 2 Litter Pik-Stix
• Safety Reflective Vests
• Work Gloves
• Plastic Litter Bags
Prior to a cleanup activity, the group leader will pick-up the following: excluding Citywide Cleanup Day events:
• (1) Clean-up Crew Ahead Sign
• (1) Sign holder
• Extra litter bags if needed
The safety signs can be picked up between the hours of 8:00 a.m. – 3:00 p.m. from the Public Works Yard located at 53462 Enterprise Way, Coachella, California 92236 and must be returned within two (2) working days of thecleanup activity. Also if you have any questions about the proper use of equipment, please ask.
Initial
●53462 Enterprise Way, Coachella, CA 92236 ● (760) 501-8100 ● www.Coachella.org
Item 27.
ADOPT-A-PARK
LITTER CONTROL
COMPLETION FORM
Locator #
This form is used by the Adopt-A-Park Program Coordinator to keep track of program participants and the frequency of projects they are involved in. Please remember to always report information on this form after each cleanup event.
Cleanup completion date:
Group leader: Phone #:
Name of Organization:
Park adopted:
Number of miles adopted:
Number of volunteers that participated:
Number of ours the cleanup lasted:
Approximately how many bags of trash:
We anticipate our next cleanup will be on (date):
We participated in the recycling program: Yes No (circle one) We turned in lbs. of recycling to transfer station.
Were there any unusual incidents or injuries during the cleanup? If so, please describe:
Return or Mail form to: Vincent Orfano
City of Coachella - Public Works
53462 Enterprise Way
Coachella, CA 92236
●53462 Enterprise Way, Coachella, CA 92236 ● (760) 501-8100 ● www.Coachella.org
Item 27.
STAFF REPORT
10/11/2023
TO: Honorable Mayor and City Council Members
FROM: Dr. Gabriel Martin, City Manager
SUBJECT: City Council Meetings Discussion
COUNCIL MEMBER DELGADO AND COUNCIL MEMBER DR. FIGUEROA RECOMMENDATION:
This item is being presented to discuss the City Council calendar in order to identify reasons behind cancelations, how to adjust and reschedule council meetings instead of canceling them.
BACKGROUND:
On July 12, 2023, Council Member Delgado and Council Member Dr. Figueroa requested a discussion item be place on the agenda for the July 26, 2023 City Council meeting to discuss the City Council calendar in order to identify reasons behind cancelations; how to adjust and reschedule council meetings instead of canceling them. On July 26, 2023, the City Council tabled Item 26 – Discussion Regarding City Council Meeting Schedule on a vote of 3-2.
DISCUSSION/ANALYSIS:
Council Member Delgado and Council Member Dr. Figueroa have requested this item be added to the agenda again on October 11, 2023. The request also indicated to include all information of all the scheduled meetings on the calendar since January 1, 2021 – December 31, 2023 with reason for each cancellation (holiday, conference, quorum, CM request). This information is provided in Attachment “A”.
ALTERNATIVES:
1. No alternatives
FISCAL IMPACT:
No fiscal impact to the budget
ATTACHMENTS:
1. Attachment “A” – City Council Meetings: January 2021 – December 2023
Item 28.
Year 2021
Month Meeting Dates Type of Meetings Meeting Times Reasons January 1/1/2021 Special 2:00pm
1/13/2021 Regular 6:00pm
1/27/2021 Study 4:00pm
1/27/2021 Regular 6:00pm
February 2/10/2021 Study 4:00pm
2/10/2021 Regular 6:00pm
2/24/2021 Study 4:00pm
2/24/2021 Regular 6:00pm
March 3/5/2021 Special 2:00pm
3/10/2021 Regular 6:00pm
3/13/2021 Special 7:45am
3/16/2021 Special 4:00pm
3/24/2021 Regular 6:00pm
3/27/2021 Special 11:15am
April 4/8/2021 Special 4:00pm
4/14/2021 Regular 6:00pm
4/28/2021 Regular 6:00pm
May 5/12/2021 Cancelled 6:00pm
5/26/2021 Study 4:30pm
5/26/2021 Regular 6:00pm
June 6/9/2021 Cancelled 6:00pm
6/23/2021 Regular 6:00pm
July 7/12/2021 Special 8:00am
7/14/2021 Regular 6:00pm
7/28/2021 SS Cancelled 4:00pm
7/28/2021 Regular 6:00pm
August 8/4/2021 Special 5:00pm
8/11/2021 Cancelled 6:00pm
8/25/2021 Study 4:30pm
8/25/2021 Study 6:00pm
September 9/8/2021 Regular 6:00pm
9/18/2021 Study 8:00am
9/22/2021 Cancelled 6:00pm
October 10/13/2021 Regular 6:00pm
10/27/2021 Cancelled 6:00pm
November 11/8/2021 Study-Joint 5:00pm
11/10/2021 Regular 6:00pm
11/15/2021 Study 5:00pm
11/24/2021 Cancelled 6:00pm Holiday
December 12/8/2021 Regular 6:00pm
12/13/2021 Study 6:00pm
12/22/2021 Cancelled 6:00pm Holiday
Attachment "A"
Item 28.
Year 2022
Month Meeting Dates Type of Meetings Meeting Times Reasons January 1/12/2022 Cancelled 6:00pm
1/26/2022 Regular 6:00pm
1/31/2022 Study 6:00pm
February 2/9/2022 Regular 6:00pm
2/23/2022 Regular 6:00pm
March 3/9/2022 Regular 6:00pm
3/23/2023 Regular 6:00pm
April 4/13/2022 Regular 6:00pm
4/27/2022 Regular 6:00pm
May 5/9/2022 Study 3:00pm
5/11/2022 Regular 6:00pm
5/25/2022 Cancelled 5:00pm
June 6/8/2022 Study 5:00pm
6/8/2022 Regular 6:00pm
6/29/2022 Special 6:00pm
July 7/13/2022 Regular 6:00pm
7/27/2022 Regular 6:00pm
August DARK Cancelled 6:00pm
September 9/14/2022 Regular 6:00pm
9/28/2022 Cancelled 6:00pm
October 10/12/2022 Regular 6:00pm
10/26/2022 Cancelled 6:00pm
November 11/9/2023 Regular 6:00pm
11/23/2022 Cancelled 6:00pm Holiday
December 12/7/2022 Special 4:00pm
12/14/2022 Regular 6:00pm
12/28/2022 Cancelled 6:00pm Holiday
Item 28.
Year 2023
Month Meeting Dates Type of Meetings Meeting Times Reasons January 1/9/2023 Special 4:00pm
1/11/2023 Cancelled 6:00pm LACK OF QUORUM
1/25/2023 Regular 6:00pm
February 2/3/2023 Special 4:30pm
2/8/2023 Regular 5:00pm
2/22/2023 Regular 5:00pm
March 3/8/2023 Regular 5:00pm
3/22/2023 Regular 5:00pm
April 4/12/2023 Cancelled 5:00pm STAFF INITIATED
4/19/2023 Special 5:30pm
4/26/2023 Regular 5:00pm
May 5/10/2023 Regular 5:00pm
5/24/2023 Regular 5;00pm
June 6/14/2023 Cancelled 6:00pm LACK OF QUORUM
6/28/2023 Regular 6:00pm
July 7/12/2023 Cancelled 6:00pm CONFERENCE
7/26/2023 Regular 6:00pm
August DARK DARK DARK SUMMER BREAK
September 9/13/2023 SCHEDULED 6:00pm
9/27/2023 Cancelled 6:00pm CONFERENCE
October 10/11/2023 SCHEDULED 6:00pm
10/25/2023 SCHEDULED 6:00pm
November 11/8/2023 SCHEDULED 6:00pm
11/22/2023 Cancelled 6:00pm Holiday
December 12/13/2023 SCHEDULED 6:00pm
12/27/2023 Cancelled 6:00pm Holiday
Item 28.