City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502 www.coachella.org
AGENDA
OF A REGULAR MEETING
OF THE
CITY OF COACHELLA
CITY COUNCIL CLOSED SESSION AND REGULAR MEETING
THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,
COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,
COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,
COACHELLA WATER AUTHORITY, AND SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY
AND COACHELLA PARKS AND RECREATION
January 24, 2024
5:00 PM – CLOSED SESSION
6:00 PM – REGULAR MEETING
In-Person Meeting
Location:
Coachella City Hall
Council Chamber
1515 Sixth Street
Coachella, CA
If you would like to attend the meeting via Zoom, here is the link:
https://us02web.zoom.us/j/88457271898?pwd=REdzU1NoQmpVSFhWTDVaZ0VCekYxdz09 Or One tap mobile : 16699006833,,88457271898#,,,,*606140# Or Telephone:
US: +1 669 900 6833
Webinar ID: 884 5727 1898
Passcode: 606140
Spanish: El idioma español está disponible en Zoom seleccionado la opción en la parte de abajo de la pantalla
Public comments may be received either in person, via email, telephonically, or via Zoom with a limit of 250 words, or three minutes:
o In Real Time:
If participating in real time via Zoom or phone, during the Public Comment Period, use the “raise hand” function on your computer, or when using a phone, participants can raise their hand by pressing *9 on the keypad.
o In Writing:
Written comments may be submitted to the City Council electronically via email to [email protected]. Transmittal prior to the start of the meeting is required. All written comments received will be forwarded to the City Council and entered into the record. o If you wish, you may leave a message at (760) 262-6240 before 5:30 p.m. on the day of the meeting. The live stream of the meeting may be viewed online by accessing the city's website at www.coachella.org, and clicking on the "Watch Council Meetings" tab located on the home page, and then clicking on the "live" button.
Agenda City Council Closed Session and Regular Meeting January 24, 2024
CALL TO ORDER: - 5:00 P.M.
ROLL CALL:
APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” PUBLIC COMMENTS (CLOSED SESSION ITEMS):
ADJOURN TO CLOSED SESSION:
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957(b)(1) (1)
Title: City Manager
Title: City Attorney
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Representative: City Attorney
Unrepresented Employee: City Manager
3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4) One (1) Potential Case
RECONVENE REGULAR MEETING: - 6:00 P.M.
PLEDGE OF ALLEGIANCE:
CLOSED SESSION ANNOUNCEMENTS:
PROCLAMATIONS/PRESENTATIONS:
4. Recognition of CYSAS Soccer League Cal South State Tournament Champions
5. Proclamation Presented to Maria Arcos
6. Presentation on Eligible Uses of CDBG FY 2024-25 Funding
7. Pre-approved Accessory Dwelling Unit (ADU) Program Launch
8. Presentation on the 2024 Special Event Calendar
WRITTEN COMMUNICATIONS:
NONE
Agenda City Council Closed Session and Regular Meeting January 24, 2024
CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)
9. Regular Meeting Minutes of December 13, 2023, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation
10. Investment Report September 30, 2023
11. Investment Report – October 31, 2023
12. Department Quarterly Reports
13. Construction Contract with Demo Unlimited, Inc. in the amount of $177,069.84 plus 10% contingency for the Homesite Demolition of 50020 Kenmore Street and 50021 Balboa Street for the Avenue 50 Widening Project, City Project No. ST-93.
14. Authorize a Community-Based Grant to Support 4 Paws, Inc., in the Amount of $1,000 to Support its NoCost Microchip and Vaccine Clinic for Owned Animals
15. Approve vehicle leases for FY 2023/24 with Enterprise Fleet Management Inc.
Approve vehicle surplus listing and replacement for 2023/2024.
Authorize the City Manager to approve the Lease Rate Quotes for: seven (7) Ford F-150 units, two (2) Ford Escapes, one (1) Toyota Camry sedan and one (1) Passenger Van from Enterprise Fleet Management, Inc.
Authorize FY 23/24 appropriation of $160,329.20 for safety lighting and lease payments of 11 (eleven) new units.
16. Amendment Number Two to the Reimbursement Agreement with the Coachella Valley Association of Governments and Appropriate $29,881 From General Fund for Avenue 48 Arts and Music Line Project, City Project ST-140
17. Authorize City Manager to Approve Park Shade Award Proposals With USA Shade and Appropriate Funds to Allow for Award Totaling $158,757.40 From Unallocated General Funds to the Parks Division
18. Proposal for Engineering Services in the Amount of $119,800.00 for the Extension of Both Sewer and Water Facilities along Avenue 51 & Avenue 52 Within the Proposed Western Service Annexation Area
19. Declare 2007 Fire Truck and 2004 Fire Truck Surplus Units; Authorize Staff to Publicly Auction These Units to the Highest Bidder
20. Approve a New Lease Between the City of Coachella and Sunline Transit Agency for 51260 Cesar Chavez Street; Authorizing City Attorney to Make Minor Non-Substantive Changes Agenda City Council Closed Session and Regular Meeting January 24, 2024
21. Proposal for Coachella Sanitary District Tyler Street Capacity Improvements for on-call Professional Services with Dudek in the amount of $142,808.00
22. Approve Amendment No. 1 to West Coast Arborists increasing compensation by $32,000 for the pruning and vegetation removal at the city owned property located at 89711 Peter Rabbit Lane, Coachella; approve allocation from undesignated general fund reserves to the building maintenance division for $57,000.
23. Authorize a Sponsorship in the Amount of $5,000 to the DAP Health – 30th Annual Steve Chase Humanitarian Awards
24. Voucher Listing- EFT's/Utility Billing Refunds/FY 2023-24 Expenditures as of January 24, 2024, $4,525,756.50
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):
25. Amendment No. 1 to the Employment Agreement between the City of Coachella and Dr. Gabriel Martin
26. Mayor's Appointments to Various Council Subcommittees, Coachella Valley Association of Government (CVAG) Committees, Other Agencies, etc.
27. Authorize the City of Coachella City Manager to Finalize and Execute a Memorandum of Understanding Between the City of Coachella and the Twenty Nine Palms Mission Indians for Establishment of Dillon Road Maintenance Area, and, Approve Installation of a New Signalized Intersection on Dillon Road Serving the Main Entrance to the 29 Palms Coachella Complex
28. Approve Updating the Days and Times of the Community Field Use Program PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):
NONE
PUBLIC COMMENTS (NON-AGENDA ITEMS):
The public may address the City Council/Board/Corporation/ Authority on any item of interest to the public that is not on the agenda but is in the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.
REPORTS AND REQUESTS:
Council Comments/Report of Miscellaneous Committees.
City Manager’s Comments.
ADJOURNMENT:
Complete Agenda Packets are available for public inspection at the City Clerk’s Office at 53-462 Enterprise Way, Coachella, California, and on the Agenda City Council Closed Session and Regular Meeting January 24, 2024
City’s website www.coachella.org.
THIS MEETING IS ACCESSIBLE TO PERSONS WITH DISABILITIES