City Hall Council Chamber
BACHEL, 1515 Sixth Street, Coachella, California
(760) 398-3502 • www.coachella.org
MINUTES
CALLOR OF A REGULAR MEETING
OF THE
CITY OF COACHELLA
CITY COUNCIL CLOSED SESSION AND REGULAR MEETING
THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,
COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,
COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,
COACHELLA WATER AUTHORITY, AND SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY January 24, 2024
5:00PM - CLOSED SESSION
6:00 PM - REGULAR MEETING
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Minutes City Council Closed Session and Regular Meeting January 24, 2024
CALL TO ORDER: - 5:00 P.M.
ROLL CALL:
Present: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Galarza, and Mayor Hernandez (Councilmember Galarza arrived at 5:22 p.m. during Closed Session) City Clerk Zepeda, City Treasure Aviles via Zoom
Absent: Mayor Pro Tem Virgen
APPROVAL OF AGENDA:
"At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda" Staff requested the removal of item #4 Recognition of CYSAS Soccer League Cal South State Tournament Champions. The league requested that staff set up a meeting with the Council to give out the certificates at the fields.
Motion: To approve the Agenda as presented with removing item #4 Made by: Councilmember Dr. Figueroa
Seconded by: Councilmember Delgado
Approved: 3-0, Unanimous roll call vote:
AYES: Councilmember Delgado, Councilmember Dr. Figueroa and Mayor Hernandez NOES: None
ABSTAIN: None
ABSENT: Councilmember Virgen and Councilmember Galarza (arrived at 5:22 p.m.during Closed Session) PUBLIC COMMENTS (CLOSED SESSION ITEMS):
None
ADJOURN TO CLOSED SESSION:
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957(b)(1) (1)
Title: City Manager
Title: City Attorney
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency Representative: City Attorney
Unrepresented Employee: City Manager
City Council Closed Session and Regular Meeting January 24, 2024 Minutes
3. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4) One (1) Potential Case
Direction given, no reportable action taken.
RECONVENE REGULAR MEETING: - 6:00 P.M.
The City Council reconvened into open session at 6:02 p.m.
PLEDGE OF ALLEGIANCE:
CLOSED SESSION ANNOUNCEMENTS:
PROCLAMATIONS/PRESENTATIONS:
4. Recognition of CYSAS Soccer League Cal South State Tournament Champions Councilmember Delgado stepped away 6:14 p.m. - 6:15 p.m.
5. Proclamation Presented to Maria Arcos
6. Presentation on Eligible Uses of CDBG FY 2024-25 Funding
7. Pre-approved Accessory Dwelling Unit (ADU) Program Launch
8. Presentation on the 2024 Special Event Calendar
WRITTEN COMMUNICATIONS:
NONE
CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)
9. Regular Meeting Minutes of December 13, 2023, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation
10. Investment Report September 30, 2023
11. Investment Report - October 31, 2023
12. Department Quarterly Reports
City Council Closed Session and Regular Meeting January 24, 2024 Minutes
13. Construction Contract with Demo Unlimited, Inc. in the amount of $177,069.84 plus 10% contingency for the Homesite Demolition of 50020 Kenmore Street and 50021 Balboa Street for the Avenue 50 Widening Project, City Project No. ST-93.
14. Authorize a Community-Based Grant to Support 4 Paws, Inc., in the Amount of $1,000 to Support its No- Cost Microchip and Vaccine Clinic for Owned Animals
15. Approve vehicle leases for FY 2023/24 with Enterprise Fleet Management Inc.
Approve vehicle surplus listing and replacement for 2023/2024.
Authorize the City Manager to approve the Lease Rate Quotes for: seven (7) Ford F-150 units, two (2) Ford Escapes, one (1) Toyota Camry sedan and one (1) Passenger Van from Enterprise Fleet Management, Inc.
Authorize FY 23/24 appropriation of $160,329.20 for safety lighting and lease payments of 11 (eleven) new units.
16. Amendment Number Two to the Reimbursement Agreement with the Coachella Valley Association of Governments and Appropriate $29,881 From General Fund for Avenue 48 Arts and Music Line Project, City Project ST-140
17. Authorize City Manager to Approve Park Shade Award Proposals With USA Shade and Appropriate Funds to Allow for Award Totaling $158,757.40 From Unallocated General Funds to the Parks Division
18. Proposal for Engineering Services in the Amount of $119,800.00 for the Extension of Both Sewer and Water Facilities along Avenue 51 & Avenue 52 Within the Proposed Western Service Annexation Area
19. Declare 2007 Fire Truck and 2004 Fire Truck Surplus Units; Authorize Staff to Publicly Auction These Units to the Highest Bidder
20. Approve a New Lease Between the City of Coachella and Sunline Transit Agency for 51260 Cesar Chavez Street; Authorizing City Attorney to Make Minor Non-Substantive Changes
21. Proposal for Coachella Sanitary District Tyler Street Capacity Improvements for on-call Professional Services with Dudek in the amount of $142,808.00
22. Approve Amendment No. 1 to West Coast Arborists increasing compensation by $32,000 for the pruning and vegetation removal at the city owned property located at 89711 Peter Rabbit Lane, Coachella; approve allocation from undesignated general fund reserves to the building maintenance division for $57,000.
23. Authorize a Sponsorship in the Amount of $5,000 to the DAP Health - 30th Annual Steve Chase Humanitarian Awards
24. Voucher Listing- EFT's/Utility Billing Refunds/FY 2023-24 Expenditures as of January 24, 2024, $4,525,756.50
City Council Closed Session and Regular Meeting January 24, 2024 Minutes
The Council thanked staff for bringing back the shade repairs at the park. The Council pulled items No. 19 and table it. Councilmember Galarza requested a meeting with the City Manager to find a sister city to partner with on these trucks.
Motion: To approve the Consent Calendar with the exception of item No. 19 Made by: Councilmember Dr. Figueroa
Seconded by: Councilmember Galarza
Approved: 4-0, Unanimous roll call vote:
AYES: Councilmember Delgado, Councilmember Dr. Figueroa, Councilmember Galarza, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: Councilmember Virgen
Motion: To continue item 19 pending further conversation.
Made by: Councilmember Galarza
Seconded by: Councilmember Dr. Figueroa
Approved: 4-0, Unanimous roll call vote:
AYES: Councilmember Delgado, Councilmember Dr. Figueroa, Councilmember Galarza, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: Councilmember Virgen
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):
25. Amendment No. 1 to the Employment Agreement between the City of Coachella and Dr. Gabriel Martin Motion: To approve Amendment No. 1 to the Employment Agreement between the City of Coachella and Dr. Gabriel Martin.
Made by: Councilmember Galarza
Seconded by: Mayor Hernandez
Approved: 3-1, Unanimous roll call vote:
AYES: Councilmember Dr. Figueroa, Councilmember Galarza, and Mayor Hernandez NOES: Councilmember Delgado
ABSTAIN: None
ABSENT: Mayor Pro Tem Virgen
City Council Closed Session and Regular Meeting January 24, 2024 Minutes
26. Mayor's Appointments to Various Council Subcommittees, Coachella Valley Association of Government (CVAG) Committees, Other Agencies, etc.
Councilmember Dr. Figueroa requested to place an alternate member to the Animal Campus and CVAG as they currently do not have one. Councilmember Dr. Figueroa requested being the alternate for the Animal Campus and Councilmember Delgado requested the appointment as an Alternate for CVAG Public Satety.
Motion: To remain on the current committee assignments with the modifications mentioned Made by: Mayor Hernandez
Seconded by: Councilmember Dr. Figueroa
Approved: 4-0, Unanimous roll call vote:
AYES: Councilmember Delgado, Councilmember Dr. Figueroa, Councilmember Galarza, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: Mayor Pro tem Virgen
27. Authorize the City of Coachella City Manager to Finalize and Execute a Memorandum of Understanding Between the City of Coachella and the Twenty Nine Palms Mission Indians for Establishment of Dillon Road Maintenance Area, and, Approve Installation of a New Signalized Intersection on Dillon Road Serving the Main Entrance to the 29 Palms Coachella Complex Motion: To approve staff recommendation
Made by: Councilmember Galarza
Seconded by: Mayor Hernandez
Approved: 4-0, Unanimous roll call vote:
AYES: Councilmember Delgado, Councilmember Dr. Figueroa, Councilmember Galarza, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: Mayor Pro Tem Virgen
28. Approve Updating the Days and Times of the Community Field Use Program Councilmember Galarza stepped away 7:23 p.m. - 7:25 p.m.
Councilmember Dr. Figueroa stepped away 7:26 - 7:27 p.m.
Motion died due to lack of a conversation.
Minutes City Council Closed Session and Regular Meeting January 24, 2024
PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):
NONE
PUBLIC COMMENTS (NON-AGENDA ITEMS):
The public may address the City Council/Board/Corporation/ Authority on any item of interest to the public that is not on the agenda but is in the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.
NONE
REPORTS AND REQUESTS:
Council Comments/Report of Miscellaneous Committees.
Councilmember Dr. Figueroa report that he had a Mosquito Vector Control meeting this month. He reminded people to be safe by dumping water out. He participated in the Water Education for the Team of Leaders with a couple of his fellow Councilmembers learning about water education. He will be the recipient of the Steve Chase Humanitarian Award this year. This is the first time for Coachella. The Council requested that staff purchase a table.
Councilmember Delgado reported that she was also a part of the Well program and attended some community meetings and the Lift to Rise Housing Action Planning. Today they had a Sunline Transit board meeting approving a 30 year lease with Coachella. She apologized to the employees because she did not attend the holiday dinner because she was in Sacramento to hear the recommendation on the $22 million TCC grant but she is very fond of that event.
Councilmember Galarza wished everyone a Happy New Year. He started the year on a great note. He and Lucero welcomed their fourth child, second son Gael, born last Monday. He thanked staff for all the good work they did last year. More things are coming. Coachella is now becoming a walking city. He congratulated the City Manager, Dr. Martin on his contract. Today they created a contract that is fair. Coachella was in the lowest salary. Knowing that this City Manager is one of the few with a Doctorate and he might be the only city manager Latino with a Doctorate in the Coachella Valley if not in the County of Riverside. They look forward to being part of the leadership with him as well for the next three years.
Mayor Hernandez congratulated Councilmember Galarza on his new child. Welcome back and Happy New Year to everyone. They ended last year very strong and they are coming into this year executing. He went to the holiday dinner and it was nice. He said there that they are somebody who appreciates the road and the chase and sometimes the arrival should be celebrated one day. They have exciting opportunities on their door steps.
Staff needs to continue to apply for more grants for the city. The County of Riverside is working on a road project on Avenue 50 and Jackson, currently not in the Coachella area, because the unincorporated space is torn up. He asked staff to coordinate with the County so they can pay at least from the County line to La Colonia.
Contacts are Dennis Acuna and Patty Romo. Compliments to staff on the new lines for the paved roads of Calhoun and Van Buren. It looks great. He wants to talk about Ninth Street Park. He was approached by KDI Minutes City Council Closed Session and Regular Meeting January 24, 2024
about using the $300,000 to design a better park and then apply for $1.5 million for that site. He wants to have this conversation with staff and the council. . Are they better off using that $300,000 to really plan it out, making it really nice, and then go after the big money or do they just want to accept the $300,00 improvement and leave other grant dollars on the table. He is also going to work with IID to get them to donate the IID office to the city. He looks forward to what is coming up this year.
City Manager's Comments.
A few reminders tomorrow staff is going to a LAFCO meeting in Riverside requesting to move the city's application forward. The new Grants Manager starts on Monday. There is a outreach meeting at 6:00 pm on January 30 at the Coachella downtown library. The City Manager thanked the council for the contract extension and for the growth opportunity in the last few years. He enjoys being part of the city. Living and working in the City of Coachella has been an amazing opportunity for him and his family. His goal is to retire in this city and it is a reflection of his amazing staff that make his life a lot easier. He thanked staff for their hard work.
ADJOURNMENT:
There being no further business to come before the City Council and the Agencies, Mayor Hernandez adjourned the meeting at 8:08 p.m.
Angela M. Zepeda
City Clerk