City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502 www.coachella.org
AGENDA
CITY COUNCIL SPECIAL MEETING
OF THE CITY OF COACHELLA
THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,
COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,
COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,
COACHELLA WATER AUTHORITY, SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY
AND COACHELLA PARKS AND RECREATION FOUNDATION
June 25, 2024
5:00 PM
In-Person Meeting
Location:
Coachella City Hall
Council Chamber
1515 Sixth Street
Coachella, CA
If you would like to attend the meeting via Zoom, here is the link:
https://us02web.zoom.us/j/88457271898?pwd=REdzU1NoQmpVSFhWTDVaZ0VCekYxdz09 Or One tap mobile : 16699006833,,88457271898#,,,,*606140# Or Telephone:
US: +1 669 900 6833
Webinar ID: 884 5727 1898
Passcode: 606140
Spanish: El idioma español está disponible en Zoom seleccionado la opción en la parte de abajo de la pantalla
Public comments may be received either in person, via email, telephonically, or via Zoom with a limit of 250 words, or three minutes:
o In Real Time:
If participating in real time via Zoom or phone, during the Public Comment Period, use the “raise hand” function on your computer, or when using a phone, participants can raise their hand by pressing *9 on the keypad.
o In Writing:
Written comments may be submitted to the City Council electronically via email to [email protected]. Transmittal prior to the start of the meeting is required. All written comments received will be forwarded to the City Council and entered into the record. o If you wish, you may leave a message at (760) 262-6240 before 5:30 p.m. on the day of the meeting. The live stream of the meeting may be viewed online by accessing the city's website at www.coachella.org, and clicking on the "Watch Council Meetings" tab located on the home page, and then clicking on the "live" button.
Agenda City Council Special Meeting June 25, 2024
CALL TO ORDER:
ROLL CALL:
APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” PLEDGE OF ALLEGIANCE:
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):
1. Adopt Resolution No. 2024-34 Approving Interim Expenditures Prior to Adoption of the Budget for Fiscal Year 2024-2025
PUBLIC COMMENTS (NON-AGENDA ITEMS):
The public may address the City Council/Board/Corporation/ Authority on any item of interest to the public that is not on the agenda but is in the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.
ADJOURNMENT:
Complete Agenda Packets are available for public inspection at the City Clerk’s Office at 53-462 Enterprise Way, Coachella, California, and on the City’s website www.coachella.org.
THIS MEETING IS ACCESSIBLE TO PERSONS WITH DISABILITIES
STAFF REPORT
6/25/2024
TO: Honorable Mayor and City Council Members
FROM: Dr. Gabriel Martin, City Manager
SUBJECT: Adopt Resolution No. 2024-34 Approving Interim Expenditures Prior to Adoption of the Budget for Fiscal Year 2024-2025
SUMMARY
A Continuing Resolution allows the City to make routine and monthly payments for personnel, supplies, services and miscellaneous maintenance costs as necessary to continue day-to-day operations of the City in providing services to Coachella citizens.
STAFF RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 2024-34 in order to authorize the City Manager to continue City operations, including payroll and purchases of necessity in order to keep the City in operations consistent with expenditures and commitments approved in the fiscal 2023-2024 adopted budget for an additional period of 32 days (until July 31, 2024) prior to the approval of the adoption of the Annual Budget for FY 2024-2025.
BACKGROUND/ANALYSIS:
On June 12, 2024, the City of Coachella’s proposed budget presentation was brought forward and direction was sought by Staff from the City Council. Staff was going to bring the proposed budget for approval on June 26, 2024; however, that City Council meeting is being canceled due to lack of quorum. For City services for the citizens of the City to continue, authorization must be approved to fund routine and needed services past June 30, 2024.
A budget addresses city policies, city operations and communicates the anticipated financial activities to both the public and rating agencies. If a budget is not ultimately adopted, it would likely require disclosures to rating agencies and in future financial reports; and, it provides no direction to staff or the public as to what the City's activities would be for the applicable year.
DISCUSSIONS:
California Government Code Section 53901 requires each local agency to file its budget with the County Auditor within 60 days after the beginning of its fiscal year. If an agency does not have a "formal budget," it must file a listing of its anticipated revenues together with its expenditures for the fiscal year in progress.
Item 1.
A continuing resolution will allow the City of Coachella to continue to provide essential services to the community and to pay its employees for an additional period of 32 days (until July 31, 2024).
FISCAL IMPACT
This Resolution will provide a funding mechanism for a limited timeframe allowing the City to continue operations and pay costs related to its daily services and operations. Without this continuing resolution, there is no legal authorization to spend funds or incur any liability or debt.
ATTACHMENT:
Resolution No. 2024-34: A Continuing Resolution of the City Council of the City of Coachella, California, approving interim expenditures prior to adoption of the budget for fiscal year 2024-25.
Item 1.
RESOLUTION NO. 2024-34
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COACHELLA, CALIFORNIA, APPROVING INTERIM EXPENDITURES
PRIOR TO ADOPTION OF THE BUDGET FOR FISCAL YEAR 2024-2025 WHEREAS, the City currently does not have an annual budget for Fiscal Year 2024-2025; and
WHEREAS, the City is required to make routine and monthly payment for goods, services and miscellaneous maintenance as necessary to continue day-to-day operations of the City government.
NOW THEREFORE, BE IT RESOLVED, The City Council of the City of Coachella does hereby resolve as follows:
Section 1. City Council of the City of Coachella hereby approves interim expenditures of the City of Coachella for a period of 32 days (until July 31, 2024) prior to the approval of the adoption of the Annual Budget for FY 2024-2025.
Section 2. The City Manager is authorized to continue City operations, including payroll and purchases of necessity in order to keep the City in operations consistent with expenditures and commitments approved in the fiscal 2023-2024 adopted budget.
Section 3. That any capital project expenditures be brought before the City Council for approval, excluding capital expenditures for projects and budgeted expenditure commitments as approved in the fiscal 2023-2024 adopted budget.
Section 4. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED, APPROVED and ADOPTED this 25th day of June 2024. ___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
Item 1.
Resolution No. 2024-34
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney
Item 1.
Resolution No. 2024-34
STATE OF CALIFORNIA
COUNTY OF RIVERSIDE
CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2024-34 was duly adopted by the City Council of the City of Coachella at a special meeting thereof, held on the 25th day of June 2024, by the following vote of Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Delia Granados
Deputy City Clerk
Item 1.