Agenda packet — Coachella City Council, July 10, 2024 (part 1 of 8)

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org
AGENDA

CITY COUNCIL REGULAR MEETING

OF THE CITY OF COACHELLA

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY

AND COACHELLA PARKS AND RECREATION FOUNDATION
July 10, 2024
6:00 PM – REGULAR MEETING
In-Person Meeting
Location:

Coachella City Hall
Council Chamber
1515 Sixth Street
Coachella, CA
If you would like to attend the meeting via Zoom, here is the link:
https://us02web.zoom.us/j/88457271898?pwd=REdzU1NoQmpVSFhWTDVaZ0VCekYxdz09 Or One tap mobile : 16699006833,,88457271898#,,,,*606140# Or Telephone:

US: +1 669 900 6833
Webinar ID: 884 5727 1898
Passcode: 606140
Spanish: El idioma español está disponible en Zoom seleccionado la opción en la parte de abajo de la pantalla
 Public comments may be received either in person, via email, telephonically, or via Zoom with a limit of 250 words, or three minutes:
o In Real Time:

If participating in real time via Zoom or phone, during the Public Comment Period, use the “raise hand” function on your computer, or when using a phone, participants can raise their hand by pressing *9 on the keypad.
o In Writing:

Written comments may be submitted to the City Council electronically via email to [email protected]. Transmittal prior to the start of the meeting is required. All written comments received will be forwarded to the City Council and entered into the record. o If you wish, you may leave a message at (760) 262-6240 before 5:30 p.m. on the day of the meeting.  The live stream of the meeting may be viewed online by accessing the city's website at www.coachella.org, and clicking on the "Watch Council Meetings" tab located on the home page, and then clicking on the "live" button.

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Agenda City Council Regular Meeting July 10, 2024

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CALL TO ORDER: - 6:00 P.M.

ROLL CALL:

APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” PLEDGE OF ALLEGIANCE:

PROCLAMATIONS/PRESENTATIONS/DIRECTION:

1. Zero Emission Vehicle Rideshare Program by the LEAP Institute

2. Capital Improvement Projects (CIP) Annual Summary
WRITTEN COMMUNICATIONS:

CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)

3. Regular Meeting Minutes of June 12, 2024, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation Foundation

4. Voucher Listing- EFT's/Utility Billing Refunds/FY 2023-24 Expenditures as of June 26, 2024, $3,157,442.05

5. Voucher Listing- EFT's/Utility Billing Refunds/FY 2023-24 and FY 2024-25 Expenditures as of July 10, 2024, $3,199,864.58

6. Investment Report – April 30, 2024

7. Investment Report – May 31, 2024

8. Amendment Number Three to the Reimbursement Agreement with the Coachella Valley Association of Governments and appropriate $44,691 from General Fund for Avenue 48 Arts and Music Line Project, City Project ST-140.

9. Authorize the purchase of Axis camera system upgrade phase 2 for the amount of $144,979.00

10. Adopt Resolution No. 2024-26, Calling and Giving Notice of the Holding of a General Municipal Election to be held on Tuesday, November 5, 2024

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Agenda City Council Regular Meeting July 10, 2024

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11. Authorize the City Manager to execute a revised task order with DTA for On-Call Professional Planning Consultant Services for a Fiscal Analysis of the Existing Coachella Sphere of Influence.

12. Authorize issuance of facility use and special event permits to College of the Desert to host thirteen home games at Rancho Las Flores Park.

13. Authorize City Manager to approve the Notice of Completion for City Project No. LL-04, accept project as complete and direct City Clerk to record the Notice of Completion.

14. Approve Cooperative Agreement for El Grito Event between: the City of Coachella, Telemundo and Mexican Consulate in San Bernardino and approve operation of a beer garden at Rancho Las Flores Park for the 2024 El Grito Event.

15. Authorize the City Manager to execute the updated Agreement between the City of Coachella and the Sunline Transit Agency allowing advertisements on bus shelters within the City of Coachella to include advertisement for city events at no cost to the City.

16. Execution of the Thirteenth Amended Memorandum of Understanding between the City of Coachella and Sports Leagues.

17. Authorize City Manager to execute Agreement between the County of Riverside and City of Coachella for Household Hazardous Waste Collection Program.

18. Approve Resolution No. 2024-38 Authorizing the Application Submittal for the Fiscal Year 2023 Emergency Management Performance Grant (EMPG), in the amount of $12,173.

19. Authorize award of a professional services agreement to HV Entertainment, in the amount of $29,800, for the 2024 El Grito event.

20. Adopt Resolution No. 2024-25 Establishing Youth Advisory Commission Compensation

21. Authorize execution of Amendment No. 3 to West Coast Arborist Maintenance Agreement extending their term for one year and increasing compensation by $450,000.

22. Approve Amendment No 6 to the Coachella Valley Association of Governments (CVAG) Memorandum of Understanding for AB 2766 CVAG Member Jurisdictions

23. Construction Contract with Three Peaks Corporation in the amount of $272,272.00 plus 15% contingency for the Bagdouma Park Misc. Site Improvements, City Project Numbers P-30 & P-32.

24. Resolution No. 2024-23 Initiating Proceedings for the Levy and Collection of Assessments for Landscaping and Lighting District Maintenance District No. 1 through 40, Fiscal Year 2024/2025 Resolution No. 2024-22 Approving the Preliminary Engineer’s Report for Levy of Annual Assessments for Fiscal 2024/2025 for the City of Coachella Landscaping and Lighting Maintenance District No. 1 through 40 and Setting a Time and Place for the Public Hearing

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Agenda City Council Regular Meeting July 10, 2024

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25. Adopt Resolution No. 2024-36 Accepting and Approving the Recordation of a Deed Restriction with the State of California for the Bagdouma Park Swimming Pool Renovation Project and Authorize the City Manager to Execute the Deed Restriction

26. Adopt Resolution No. 2024-31 Approving American Rescue Plan Act Funds (ARPA) for the State and Local Fiscal Recovery Fund (SLFRF) Program for the Coachella Sanitary District Headworks Screening Improvements Project in the Amount of $800,000.

27. Adopt Resolution No. 2024-32 Approving American Rescue Plan Act Funds (ARPA) for the State and Local Fiscal Recovery Fund (SLFRF) Program for the Coachella Sanitary District Tyler Street Capacity Improvements Project in the Amount of $1,410,000.00
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):

28. Adopt Resolution No. 2024-29 Approve American Rescue Plan Act Funds (ARPA) for the State and Local Fiscal Recovery Fund (SLFRF) Program for the Fire Station Remodel Project in the amount of $300,000.

29. Resolution No. 2024-27, a Resolution of the City Council of the City Of Coachella, Adopting an Annual Budget And Organizational Structure for Fiscal Year 2024-2025

30. Resolution No. FD-2024-03, Approving the Fiscal Year 2024-2025 for the Coachella Fire Protection District Annual Budget

31. Resolution No. SD-2024-03, Approving the Fiscal Year 2024-2025 Coachella Sanitary District Annual Budget

32. Adopt Resolution No. WA-2024-02, Approving the Fiscal Year 2024-2025 Coachella Water Authority Annual Budget
PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):

33. Public Hearing and Adoption of Resolution No. 2024-30 Affirming the Solid Waste Rates for Fiscal Year 2024/2025 and Authorizing the Collection of Residential Solid Waste Service Charges for Fiscal Year 2024/2025 on the County of Riverside’s Property Tax Roll.

34. Coachella Valley Event Center Adoption of Resolution No. 2024-37 Approving Entertainment Permit No. 22-04 for the Coachella Valley Event Center, an entertainment venue located on a 20-acre site at 46600 Tyler Street (APN# 603-130-001). Applicant: Edwart Rostamian (Continuance to July 24, 2024 Recommended)
PUBLIC COMMENTS (NON-AGENDA ITEMS):

The public may address the City Council/Board/Corporation/ Authority on any item of interest to the public that is not on the agenda but is in the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.

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Agenda City Council Regular Meeting July 10, 2024

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REPORTS AND REQUESTS:

Council Comments/Report of Miscellaneous Committees.

City Manager’s Comments.

ADJOURNMENT:

Complete Agenda Packets are available for public inspection at the City Clerk’s Office at 53-462 Enterprise Way, Coachella, California, and on the City’s website www.coachella.org.

THIS MEETING IS ACCESSIBLE TO PERSONS WITH DISABILITIES

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Coachella Prospera
Eric Ramirez
Director of Operations
Katia Lopez
Consultant, Tzunu Strategies
Rey Leon
Executive Director

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Item 1.

Who is LEAP?
The Latino Equity Advocacy & Policy Institute (LEAP) collaborates with communities to achieve economic, environmental, and climate justice within priority populations, fostering empowerment among farmworkers, immigrants, and youth. Through leadership
development, coalition building, community organizing,
participatory action research, and advocacy, we strive to cultivate equity, robust local economies, and a flourishing culture of community support for the well-being of all.

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VISION
Empower residents in rural, farmworker,
unemployed, underemployed, and
low-income communities to transition
towards a carbon-neutral society by
embracing electric transportation, clean
energy, and renewable technologies. Our
objectives include fostering a cleaner
environment, offering workforce training,
and generating high-quality job
opportunities.

MISSION
The LEAP Institute engages communities to
increase social justice awareness,
strengthen grassroots leadership for the
empowerment of Latinos, immigrants,
farmworkers and youth to achieve
environmentally sustainable justice while
improving the economy and community
health.

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Item 1.

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Item 1.

Green Raiteros Background
One pivotal experience in Rey Leon’s life ignited his desire to create a new movement for The People. As a young boy, he and his mother were in need of transportation from Huron, CA to Fresno, CA, to be with a dying family member.

Enduring what seemed like a never-ending journey on a scorching summer day, they finally reached their destination after a lengthy bus ride that included 13 stops spanning three hours.

This memory had always stayed with Rey, and as an adult motivated him to take action. In 2018, Rey founded Green Raiteros, the nation’s first ever Electric Vehicle rideshare service. With a primary focus on supporting the tireless farm workers and their families, Green Raiteros provides vital transportation to medical facilities, social services, universities and colleges.

Currently, LEAP provides roughly 500 rides per month consisting of 50,000 miles, 80% of which are for healthcare appointments, 10% social services and 10% for educational purposes.

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Item 1.

Transportation Destinations
● Community colleges & universities
● Non-emergency medical appointments
● Social service appointments (CalWorks, Medi-Cal etc)
● Employment education & training
● Life enhancing activities (i.e senior center, Desert Rec events, etc)

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Item 1.

Employment Opportunities
➣ EV Operator: Green Raiteros operators/drivers focuses on providing transportations services to the residents of the City of Coachella. Destinations include: employment centers, doctor appointments, recreational activities, college commuting and other enriching needs.
● LEAP seeks to hire a total of 22 drivers, 15 full time employees and 7 part time employees.
➣ EV Transportation Coordinator: GR Transportation Coordinator will be responsible for the recruitment, training, scheduling, and management of the EV Operators/drivers of the Green Raiteros service. Initial work will be focused on the growth of the driver pool, recruiting a core network of 10-20 Raiteros/as. The role will gradually grow to include greater emphasis on operations management as the program matures. Operational work will include administration of a reliable & timely transportation service to include: receiving and processing requests for trips, data collection & validation, creating schedules for volunteer drivers, and providing customer service (and driver support) by phone.
● For now, this will be the role for (1) person but as the program progresses this can lead to more hires..

All positions will all be at least $18/hr with full benefits (sick time, paid-time-off, health insurance, etc). Page 12
Item 1.

Intake Process for Clients/Riders
LEAP is currently working on developing an app to advertise service, register riders and schedule rides.

We also want to integrate with other Coachella public
transportation apps.

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Intake Process Steps

1. EV coordinator will register the client/rider with the rider registration form and provide assistance as needed.

2. Ensure client/rider signs off on photo/recording waiver - all cars are equipped with a dash cam for rider and drive safety.

3. Ensure all necessary documents are obtained and stored in a safe location and ensuring HIPAA is being followed at all times.

This includes IDs and medical insurance cards for
Medi-Cal/Medi-Care patients.

4. Clients/riders request ride through EV coordinator at least 72 hours in advance.

5. EV coordinator gives rider a 24 hour reminder ahead of their scheduled ride.

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Sustainability Strategy: Partnerships
Green Raiteros offers riders a “subsidized” ride through the establishment of partnerships.

LEAP partnerships include:
● Employment training centers
● Government entities (counties, cities, etc.)
● Tribal partners

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The program is set to launch in the City of
Coachella once the agreement is in effect.

Projecting a start date sometime in September
of 2024.

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Item 1.

Eric Ramirez - [email protected]

THANK YOU
Rey Leon - [email protected]
Katia Lopez- [email protected]

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City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org

MINUTES

CITY COUNCIL CLOSED SESSION AND

REGULAR MEETING

OF THE CITY OF COACHELLA

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY

AND COACHELLA PARKS AND RECREATION FOUNDATION
June 12, 2024
5:00 PM – CLOSED SESSION
6:00 PM – REGULAR MEETING
In-Person Meeting
Location:

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Item 3.

Minutes City Council Closed Session and Regular Meeting June 12, 2024

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CALL TO ORDER: - 5:00 P.M.

Mayor Pro Tem Virgen called the City Council Closed Session and Regular Meeting of the City of Coachella to order at 5:00 p.m.

ROLL CALL:

Present: Councilmember Dr. Figueroa, Councilmember Galarza, and Mayor Pro Tem Virgen City Clerk Zepeda, and City Treasurer Aviles via Zoom

Absent: Councilman Delgado (arrived at 5:43 pm) and Galarza (arrived at 5:33 pm) APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the agenda or continued to another date or request the moving of an item on the agenda” City Attorney Carlos Campos requested the addition of a second closed session item, Anticipated Litigation, on an emergency basis.

Motion: To approve the agenda with the modification
Made by: Councilmember Dr. Figueroa
Seconded by: Mayor Pro Tem Virgen
Approved: 3-0, Unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Mayor Pro Tem Virgen, and Mayor Hernandez NOES: None
ABSTAIN: None
ABSENT: Councilmember Delgado and Councilmember Galarza PUBLIC COMMENTS (CLOSED SESSION ITEMS):

None
ADJOURN TO CLOSED SESSION:

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 50021 Cesar Chavez St. Coachella, CA 92236 / APN 768-163-013 City Negotiator: City Manager and City Engineer
Negotiating Parties: Madrona Real Estate LLC (SC Fuels) Under Negotiation: Price and Terms

2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation, Pursuant to Government Code Section 54956.9 One (1) Potential Case

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Item 3.

Minutes City Council Closed Session and Regular Meeting June 12, 2024

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Councilmember Galarza arrived to the Closed Session at 5:14 pm.

RECONVENE REGULAR MEETING:

The City Council reconvened into open session at 6:05 p.m.

PLEDGE OF ALLEGIANCE:

Friends from CVUSD led the Pledge of Allegiance
CLOSED SESSION ANNOUNCEMENTS:

Direction given; no reportable action taken.

PROCLAMATIONS/PRESENTATIONS/DIRECTION:

3. Lift to Rise 2024-26 Action Plan
1) Alejandro Meza Aguilar
2) Otilia Zavala
3) Ana Vargas
4) Ernie Regulin
5) Azalia Gomez
6) Jose Garduno
7) Agustin Arreola
8) Jaydon Rodriguez
9) Norma Pozuelos

4. City of Coachella Fire Department Staffing Increases

5. Presentation on the 2024 - 2025 Annual Operating Budget Councilmember Galarza stepped away at 6:50 pm and returned at 6:56 pm.

Councilmember Dr. Figueroa stepped away at 6:51 pm and returned at 6:52 pm.

Councilmember Delgado stepped away at 6:56 pm and returned at 6:58 pm.

Mayor Pro Tem Virgen stepped away at 6:58 pm and returned at 7:03 pm.

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Item 3.

Minutes City Council Closed Session and Regular Meeting June 12, 2024

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WRITTEN COMMUNICATIONS:

None.

CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.) Councilmember Dr. Figueroa stepped away at 8:05 pm and returned at 8:06 pm.

6. Regular Meeting Minutes of May 8, 2024, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation Foundation

7. Voucher Listing- EFT's/Utility Billing Refunds/FY 2023-24 Expenditures as of June 12, 2024, $6,730,605.50.

8. Establish the Appropriations Limits for Fiscal Year 2024-25 a) Adopt Resolution No. 2024-17 Establishing the Appropriations Limit for the City of Coachella for the Fiscal Year 2024-25;
b) Adopt Resolution No. SD-2024-01 Establishing the Appropriations Limit for the Coachella Sanitary District for the Fiscal Year 2024-25;
c) Adopt Resolution No. FD-2024-01 Establishing the Appropriations Limit for the Coachella Fire Protection District for the Fiscal Year 2024-25

9. Annual Investment Policy Update For Fiscal Year 2024-2025:
a) Resolution No. 2024-18, a Resolution of the City Council of the City of Coachella b) Resolution No. WA-2024-01, a resolution of the Coachella Water Authority c) Resolution No. SD-2024-02, a resolution of the Coachella Sanitary District d) Resolution No. FD-2024-02, a resolution of the Coachella Fire Protection District

10. Adopt Ordinance No. 1210 (second reading) Change of Zone No. 24-01 Encanto Project part of a proposal to subdivide 19.2 acres into 111 single family lots with a minimum lot size of 4,500 square feet with seven single family residential production model homes located west of Van Buren Street, between Avenue 51 and Avenue 52, (Tentative Tract Map No 38429, Conditional Use Permit No. 376, Architectural Review No. 22-11, Environmental Assessment No. 22-04) APN 779-360-001; Applicant: Joseph Rivani, Global Investment and Development

11. Resolution No. 2024-23 Initiating Proceedings for the Levy and Collection of Assessments for Landscaping and Lighting District Maintenance District No. 1 through 40, Fiscal Year 2024/2025

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Item 3.

Minutes City Council Closed Session and Regular Meeting June 12, 2024

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12. Professional Service Agreement with Kimley-Horn to prepare a Local Road Safety Plan (LRSP) for the City of Coachella in an amount of $60,000.00.

13. Authorization to file a Notice of Completion for Pavement Rehabilitation in Lewis Homes, Which is a Portion of Street Pavement Rehabilitation Phase 19, City Project No. ST-118

14. Amendment #2 to the Professional Service Agreement with Alta Planning + Design, Inc. in the amount of $10,000, and Authorize Appropriation of $10,000.00 from Fund 101 (General Fund) for Professional Engineering Services for the Connect Coachella Project, City Project ST-138

15. Authorize City Manager to approve Notice of Completion for City Project No. LL-03-021323, accept project as complete and direct City Clerk to record the Notice of Completion.

16. Award Amendment No. 3 to Construction Agreement with WGJ Enterprises Inc. (dba PCI) for the FY 2023-26 On-Call Striping Contract Project No. 083122 to Extend Their Term Through June 30, 2025 and Compensation to Increase by a not to Exceed Amount of $125,000

17. Award Amendment No. 1 to Vintage Associates, Inc for Landscape Maintenance Services for Grapefruit Blvd Medians and Parkway Project No. 121421; Increasing Term of Agreement by One Year and Compensation by $67,620

18. Authorize a Community-Based Grant to the Palm Springs Art Museum in the Amount of $1,500 to Fund Transportation for their Family+ Program

19. Authorize a Community-Based Grant to the Read with Me Book Donation Program in the Amount of $2,000 to Purchase and Distribute Books to Five Coachella Elementary Schools

20. Authorize a Community-Based Grant to Seiden-Juku in the Amount of $1,000 to Help Fund Coachella Valley’s First Annual Para-Karate Tournament

1. Tamara Canedo spoke to this item.

21. Adopt Resolution 2024-20 Adopting a Pavement Management Report Dated May 2024

22. Authorize a Community-Based Grant to Desert Paws Sanctuary in the Amount of $3,000 to Continue the Rescue, Rehabilitation and Rehoming of Abandoned Animals

23. Proposal to Prepare Technical Specifications and Bid Package for the Rehabilitation of Well #16; CIP W54, for a Total Cost of $68,982.00

24. Adopt Resolution 2024-21 Declaring its Intention to Setting a June 26, 2024 Public Hearing Date for Municipal Solid Waste Rates for Fiscal Year 2024/2025

25. Authorize the City Manager to Sign a Conditional Enforceable Loan Commitment Letter for 6th Street Seniors Chelsea Investment Corporation (CIC), LP, for the 53-Unit Affordable Senior Development Project Located on the Southside of 6th Street Between Tripoli Avenue and Date Avenue (APN # 778- 113-001 and 778-113-002) in a Not-to-Exceed Amount of $7,200,000

26. Approve the Water Supply Assessment for the Coachella Airport Business Park Project

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Item 3.

Minutes City Council Closed Session and Regular Meeting June 12, 2024

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27. Proposal to Perform Well Site Evaluation, Provide Final Recommendation and Prepare Technical Specifications and Bid Package for the Drilling, Construction and Development of Well #20; CIP W-46, for a Total Cost of $50,600.00

28. Declare 2007 Fire Truck and 2004 Fire Truck surplus units - Authorize staff to publicly auction one unit to the highest bidder and donate the other unit to the City of Mexicali (Sisterhood City) Motion: To approve the Consent Calendar
Made by: Councilmember Dr. Figueroa
Seconded by: Mayor Pro Tem Virgen
Approved: 5-0, Unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Galarza, Mayor Pro Tem Virgen, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):

29. Adopt Resolution No. 2024-24 Approve American Rescue Plan Act Funds (ARPA) for the State and Local Fiscal Recovery Fund (SLFRF) Program for Coachella Promise Internship Program with the Coachella Valley Unified School District (CVUSD) in the amount of $500,000.

Motion: To approve the Adoption of Resolution No. 2024-24 with amendment.

Made by: Councilmember Galarza
Seconded by: Councilmember Mayor Pro Tem Virgen
Approved: 5-0, Unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Galarza, Mayor Pro Tem Virgen, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None
Councilmember Delgado stepped away at 8:14 pm and returned at 8:15 pm.

Mayor Pro Tem Virgen stepped away at 8:15 pm and returned at 8:17 pm.

30. City of Coachella Cannabis Business Program Update

31. Construction Contract with Jacobsson Engineering Construction Inc. in the amount of $2,136,711.50 plus 10% contingency and appropriation of $200,000.00 from Fund 101 (General Fund) for Construction of the Mesquite Water Consolidation Project Improvements, City Project No. W-32

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Item 3.

Minutes City Council Closed Session and Regular Meeting June 12, 2024

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Motion: To approve the Construction Contract with Jacobsson Engineering Construction Inc. in the amount of $2,136,711.50 plus 10% contingency and appropriation of $200,000.00 from Fund 101 (General Fund) for Construction of the Mesquite Water Consolidation Project Improvements, City Project No. W-32
Made by: Councilmember Galarza
Seconded by: Mayor Hernandez
Approved: 5-0, Unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Galarza, Mayor Pro Tem Virgen, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None

32. Feasibility Study for Municipal Electric Service to the City’s Development Area / Request for Proposals for a Public-Private Partnership for Implementation of the City’s Municipal Electric Utility 1) David Schuman
2) Scott Baley
Motion: To approve the Feasibility Study for Municipal Electric Service to the City’s Development Area / Request for Proposals for a Public-Private Partnership for Implementation of the City’s Municipal Electric Utility
Made by: Mayor Hernandez
Seconded by: Councilmember Dr. Figueroa
Approved: 4-0, Unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Mayor Pro Tem Virgen, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: Councilmember Galarza

33. Authorize the City Manager to Submit Grant Application to the State of California Department of Transportation for the Active Transportation Program - Cycle 7 in the Amount of $22,333,904 for its “Connecting Coachella” Project
Motion: To Authorize the City Manager to Submit Grant Application to the State of California Department of Transportation for the Active Transportation Program - Cycle 7 in the Amount of $22,333,904 for its “Connecting Coachella” Project

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Item 3.

Minutes City Council Closed Session and Regular Meeting June 12, 2024

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Made by: Mayor Pro Tem Virgen
Seconded by: Mayor Hernandez
Approved: 4-0, Unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Mayor Pro Tem Virgen, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: Councilmember Galarza
Councilmember Dr. Figueroa stepped away at 9:30 pm and returned at 9:33 pm.

Mayor Hernandez stepped away at 9:31 pm and returned at 9:33 pm.

Council member Galarza excused himself from the rest of the meeting at 9:34 pm, during item #32.

Councilmember Dr. Figueroa stepped away at 9:55 pm and returned at 9:57 pm.

Mayor Hernandez stepped away at 9:58 pm and returned at 10:00 pm.

PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):

NONE
PUBLIC COMMENTS (NON-AGENDA ITEMS):

None
REPORTS AND REQUESTS:

Council Comments/Report of Miscellaneous Committees.

City Manager’s Comments.

ADJOURNMENT:

There being no further business to come before the City Council and the Agencies, Pro Tem Virgen adjourned the meeting at 10:26 p.m.
_____________________
Angela Zepeda
City Clerk

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Item 5.

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Item 5.

STAFF REPORT
7/10/2024
TO: Honorable Mayor and City Council Members
FROM: Ruben Ramirez, Controller
SUBJECT: Investment Report – April 30, 2024
STAFF RECOMMENDATION:

Staff recommends that the City Council receive and file the investment report for April 30, 2024.

EXECUTIVE SUMMARY:

On June 12, 2024, the City of Coachella along with its component units (Sanitary District, Educational & Governmental Access Cable Corporation, Fire Protection District, and Water Authority) approved and adopted the current “Statement of Investment Policy”.

Pursuant to Section 16 of that policy, the City Treasurer shall provide to the City Council a monthly investment report that provides a clear picture of the status of the current investment portfolio.

This report shall include, at a minimum, the following information for each type of investment held in the City’s investment portfolio: the issuer, amount of investment, current market value, yield on investment, income generated from investments, dollar amount invested on all securities, investments, and money held by the local agency; and shall additionally include a description of any of the local agency’s funds, investments, or programs; and a description of unusual investment activity or developments during the month for which the report is prepared. This information shall be provided for all City and component unit pooled investments, as well as for bond accounts, which are managed by outside Fiscal Agents.

The interest rates presented are the most current rates available as of the date of these reports. The market values presented for pooled City investments are based on closing prices for the related investments as of the date of these reports. This information was obtained from the Wall Street Journal or other reliable sources of market prices.

The market values presented for investments managed by fiscal agents are based on amounts reported by the fiscal agents in their investment statements. The purchase date and type of investment are not included for funds held by fiscal agents.

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Item 6.

Attached is the Treasurer’s Report of Investments, which includes an overview of investments that provides information on investment activity, withdrawals and deposits, interest earned, payment of interest, and payment of principal as of the months ended April 30, 2024. In addition, this report includes detailed information and current activity on individual investments.

All City investments are in compliance with the guidelines established for Authorized Investments as specified in the Investment Policy, Section 8.

There was no unusual investment activity to report.

The City and Districts have sufficient money to meet their expenditure requirements for the next six months.

FISCAL IMPACT:

None; this report is received and filed only.

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Item 6.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 3/31/2024 (WITHDRAWALS) CHANGE IN VALUE (INTEREST) (PRINCIPAL) 4/30/2024

CASH ON HAND
Wells Fargo-General Checking N/A 7,045,658.13 390,050.92 - - - 7,435,709.05 Sweep Account 4.966% 6,570,507.17 (3,315,500.94) 3,255,006.23 Wells Fargo-Road Maintenance N/A 767,558.27 89,605.89 - - 857,164.16 Wells Fargo-Gas Tax N/A 772,883.62 85,893.37 - - - 858,776.99 - Wells Fargo- Payroll Acct N/A (211,696.03) 9,850.95 (201,845.08) Petty Cash N/A 7,000.00 - - - - 7,000.00
Total Cash on Hand 14,951,911.16 (2,740,099.81) - - - 12,211,811.35

INVESTMENTS
State of California - LAIF 2.17% 18,712,054.45 199,933.66 - - 18,911,988.11 Investment Management Acct 1.47% 34,523,764.03 (194,596.99) - - 34,329,167.04 Total Investments 53,235,818.48 - 5,336.67 - - 53,241,155.15

CASH WITH FISCAL AGENT
US Bank varies 4,431,279.30 462,914.34 1,236.88 (56,087.51) (195,000.00) 4,644,343.01 ① Wells Fargo Bank, N.A. 5.83% 119.93 - 0.50 - - 120.43 ② Wilmington Trust, N. A. 0.03% 6,521,472.53 (1,093,179.83) 4,759.35 - - 5,433,050.55 ③ Total Cash with Fiscal Agent 10,952,871.76 (630,265.49) 5,996.73 (56,087.51) (195,000.00) 10,077,513.99 Grand Total 79,140,601.40 (3,370,365.30) 11,333.40 (56,087.51) (195,000.00) 75,530,480.49 Completed By:

Reviewed By: Ruben Ramirez- Controller

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of April 30, 2024
Fiscal Year 2023-2024

DESCRIPTION
Lourdes Marrón-Accountant

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Item 6.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 3/31/2024 (WITHDRAWALS) CHANGE IN VALUE (INTEREST) (PRINCIPAL) 4/30/2024

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of April 30, 2024
Fiscal Year 2023-2024

DESCRIPTION

CASH WITH FISCAL AGENT

US BANK

COACHELLA FINANCING AUTHORITY
Successor Agency to the Coachella Redevelopments Agency 2014 Series A/C #: 6712104701 Debt Service Fund 0.00% 283.54 0.06 1.19 - - 284.79 A/C #: 6712104702 Interest Account 0.00% - (0.06) 0.06 - - - A/C #: 6712104703 Principal Account 0.00% (0.00) - - - - (0.00) A/C #: 6712104704 Reserve Account 0.00% 827,612.50 - - - - 827,612.50

COACHELLA SANITARY DISTRICT
WASTEWATER SERIES 2015A
A/C #: 6712148601 Bond Fund 0.00% 286.17 249.99 856.56 - - 1,392.72 A/C #: 6712148602 Interest Account 0.00% 56,087.51 (55.84) 55.84 (56,087.51) - - A/C #: 6712148603 Principal Account 0.00% 195,000.00 (194.15) 194.15 - (195,000.00) - A/C #: 6712148604 Reserve Account 0.00% 310,175.00 - - - - 310,175.00 COACHELLA SANITARY DISTRICT: PROJECT FUND 2011
A/C #: 6711963500 Project Fund 2011 0.0100% 27,170.07 119.60 - - 27,289.67

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Item 6.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 3/31/2024 (WITHDRAWALS) CHANGE IN VALUE (INTEREST) (PRINCIPAL) 4/30/2024

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of April 30, 2024
Fiscal Year 2023-2024

DESCRIPTION

COACHELLA SUCCESSOR AGENCY
MERGED PROJECT AREAS BONDS 98 & 99: BONDS 2013
A/C #: 6712071401 Interest Account 0.00% 78.03 0.02 0.33 - - 78.38 A/C #: 6712071402 Interest Account 0.00% (0.00) (0.02) 0.02 - - (0.00) A/C #: 6712071403 Principal Account 0.00% 0.00 - - - - 0.00 A/C #: 6712071404 Reserve Account 0.00% 406,487.50 - - - - 406,487.50 SA TO COACHELLA RDA REFUNDING BONDS SERIES 2016A & 2016B A/C #: 6712160601 Debt Service 0.00% 1,356.13 0.14 5.83 - - 1,362.10 A/C #: 6712160602 Interest Account 0.00% 0.00 (0.14) 0.14 - - 0.00 A/C #: 6712160603 Principal Account 0.00% 0.00 - - - - 0.00 A/C #: 6712160604 Reserve Account 0.00% 1,993,663.46 - - - - 1,993,663.46 COACHELLA LEASE BONDS 2016
A/C #: 6712179801 Payment Account 0.0000% 748.13 462,914.34 3.16 - - 463,665.63 A/C #: 6712179802 Interest Account 0.0000% (0.00) - - - - (0.00) A/C #: 6712179803 Principal Account 0.0000% - - - - - - A/C #: 6712179804 Reserve Account 0.0000% 612,331.26 - - - - 612,331.26 TOTAL US BANK OF CALIFORNIA 4,431,279.30 462,914.34 1,236.88 (56,087.51) (195,000.00) 4,644,343.01 ①

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Item 6.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 3/31/2024 (WITHDRAWALS) CHANGE IN VALUE (INTEREST) (PRINCIPAL) 4/30/2024

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of April 30, 2024
Fiscal Year 2023-2024

DESCRIPTION
WELLS FARGO BANK, N.A.

GAS TAX BONDS SERIES 2019
A/C #: 83925300 Debt Service Fund 0.0000% 90.23 - 0.37 - - 90.60 A/C #: 83925301 Interest Account 0.0000% 10.94 - 0.05 - - 10.99 A/C #: 83925302 Principal Account 0.0000% 18.76 0.08 - 18.84 TOTAL WELLS FARGO BANK, N.A. 119.93 - 0.50 - - 120.43 ② WILMINGTON TRUST, N. A.

CITY OF COACHELLA TAXABLE PENSION OBLIGATION BONDS
A/C #: 144613-000 Revenue Account 0.03% 373.75 - 1.50 - - 375.25 A/C #: 144613-001 Interest Account 0.03% 128.52 - 0.60 - - 129.12 A/C #: 144613-002 Principal Account 0.00% 426.98 - 1.80 - 428.78 CITY OF COACHELLA 2022A BOND FUND
A/C #: 154278-000 Bond Fund 1.76% 11,665.12 2,857.41 62.22 - - 14,584.75 A/C #: 154278-001 Interest Account 0.00% - - - - -
A/C #: 154278-002 Principal Account 0.00% - - - - - -
A/C #: 154278-004 Project FD Account 1.76% 1,162,975.78 (4,857.41) 4,693.23 - - 1,162,811.60 CITY OF COACHELLA 2022B BOND FUND
A/C #: 155657-000 Bond Fund 1.76% 36.79 - - - - 36.79
A/C #: 155657-001 Interest Account 0.00% - - - - - -
A/C #: 155657-002 Principal Account 0.00% - - - - - -
A/C #: 155657-004 COI Account 0.00% - - - - - -
CITY OF COACHELLA BOFA 2023 ESCROW
A/C #: 166682-000 Bond Fund 5,346,239.34 (1,091,179.83) - - - 4,255,059.51 TOTAL WILMINGTGON TRUST BANK, N.A. 6,521,846.28 (1,093,179.83) 4,759.35 - - 5,433,050.55 ③ TOTAL CASH WITH FISCAL AGENT 10,953,245.51 (630,265.49) 5,996.73 (56,087.51) (195,000.00) 10,077,513.99

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Item 6.

US TREASURY NOTES
DTD 03/31/2020 0.500% 03/31/2025
912828ZF0 1,330,000.00 AA+ Aaa 07/05/22 07/07/22 1,248,953.13 2.83 563.25 1,302,876.10 1,273,890.63

US TREASURY NOTES
DTD 08/31/2020 0.250% 08/31/2025
91282CAJ0 555,000.00 AA+ Aaa 08/02/21 08/06/21 548,799.61 0.53 233.76 552,967.97 519,965.63

US TREASURY NOTES
DTD 08/31/2020 0.250% 08/31/2025
91282CAJ0 1,500,000.00 AA+ Aaa 07/06/22 07/07/22 1,381,816.41 2.89 631.80 1,449,995.30 1,405,312.50

US TREASURY NOTES
DTD 09/30/2020 0.250% 09/30/2025
91282CAM3 460,000.00 AA+ Aaa 09/07/21 09/09/21 452,273.44 0.67 97.40 457,304.57 429,309.35

US TREASURY NOTES
DTD 10/31/2020 0.250% 10/31/2025
91282CAT8 350,000.00 AA+ Aaa 03/01/22 03/01/22 333,361.33 1.59 2.38 343,195.53 325,390.62

US TREASURY NOTES
DTD 10/31/2020 0.250% 10/31/2025
91282CAT8 410,000.00 AA+ Aaa 10/04/21 10/06/21 401,319.53 0.78 2.78 406,798.86 381,171.88

US TREASURY NOTES
DTD 11/30/2020 0.375% 11/30/2025
91282CAZ4 210,000.00 AA+ Aaa 11/02/21 11/03/21 204,659.77 1.01 329.20 207,925.64 194,906.25

US TREASURY NOTES
DTD 12/31/2020 0.375% 12/31/2025
91282CBC4 190,000.00 AA+ Aaa 04/05/21 04/07/21 185,494.92 0.89 238.81 188,413.19 175,720.32

US TREASURY NOTES
DTD 12/31/2020 0.375% 12/31/2025
91282CBC4 350,000.00 AA+ Aaa 01/11/21 01/12/21 347,867.19 0.50 439.90 349,283.97 323,695.33

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 160,000.00 AA+ Aaa 05/03/22 05/04/22 145,500.00 2.95 150.00 153,216.37 147,424.99

US TREASURY NOTES
DTD 01/31/2019 2.625% 01/31/2026
9128286A3 255,000.00 AA+ Aaa 02/04/21 02/08/21 282,063.87 0.47 1,673.44 264,527.43 244,441.42

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 270,000.00 AA+ Aaa 02/26/21 02/26/21 264,410.16 0.80 253.13 268,012.50 248,779.67

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 475,000.00 AA+ Aaa 07/02/21 07/07/21 465,871.09 0.80 445.31 471,499.40 437,667.95

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 1,320,000.00 AA+ Aaa 02/17/22 02/18/22 1,246,626.56 1.84 1,237.50 1,287,457.38 1,216,256.19

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Item 6.

US TREASURY NOTES
DTD 02/28/2021 0.500% 02/28/2026
91282CBQ3 310,000.00 AA+ Aaa 03/05/21 03/09/21 305,676.95 0.79 261.14 308,410.68 285,345.33

US TREASURY NOTES
DTD 02/28/2021 0.500% 02/28/2026
91282CBQ3 630,000.00 AA+ Aaa 12/03/21 12/07/21 613,019.53 1.15 530.71 622,653.53 579,895.34

US TREASURY NOTES
DTD 05/31/2021 0.750% 05/31/2026
91282CCF6 290,000.00 AA+ Aaa 06/02/21 06/04/21 289,365.62 0.79 909.22 289,735.38 265,667.20

US TREASURY NOTES
DTD 05/31/2021 0.750% 05/31/2026
91282CCF6 325,000.00 AA+ Aaa 06/06/22 06/08/22 297,857.42 2.99 1,018.96 310,802.92 297,730.49

US TREASURY NOTES
DTD 09/30/2021 0.875% 09/30/2026
91282CCZ2 300,000.00 AA+ Aaa 04/05/22 04/07/22 276,222.66 2.77 222.34 287,189.00 272,437.50

US TREASURY NOTES
DTD 02/15/2017 2.250% 02/15/2027
912828V98 295,000.00 AA+ Aaa 07/05/22 07/07/22 287,371.48 2.85 1,385.85 290,379.40 274,810.94

US TREASURY NOTES
DTD 02/15/2017 2.250% 02/15/2027
912828V98 925,000.00 AA+ Aaa 09/14/22 09/15/22 871,451.17 3.68 4,345.47 891,158.73 861,695.31

US TREASURY NOTES
DTD 04/30/2020 0.500% 04/30/2027
912828ZN3 1,110,000.00 AA+ Aaa 08/03/22 08/05/22 992,062.50 2.92 15.08 1,035,376.74 975,759.38

US TREASURY NOTES
DTD 08/15/2017 2.250% 08/15/2027
9128282R0 1,050,000.00 AA+ Aaa 09/01/22 09/06/22 995,490.23 3.40 4,932.69 1,013,710.51 967,640.63

US TREASURY NOTES
DTD 09/30/2022 4.125% 09/30/2027
91282CFM8 500,000.00 AA+ Aaa 11/01/22 11/03/22 496,738.28 4.27 1,746.93 497,730.27 488,906.25

US TREASURY NOTES
DTD 10/31/2022 4.125% 10/31/2027
91282CFU0 340,000.00 AA+ Aaa 12/06/22 12/08/22 344,728.13 3.81 38.11 343,379.50 332,243.75

US TREASURY NOTES
DTD 10/31/2020 0.500% 10/31/2027
91282CAU5 1,210,000.00 AA+ Aaa 01/04/23 01/06/23 1,030,437.89 3.91 16.44 1,079,539.30 1,042,679.75

US TREASURY NOTES
DTD 01/31/2021 0.750% 01/31/2028
91282CBJ9 1,130,000.00 AA+ Aaa 02/07/23 02/08/23 973,962.89 3.82 2,118.75 1,012,414.28 973,918.75

US TREASURY NOTES
DTD 03/31/2023 3.625% 03/31/2028
91282CGT2 490,000.00 AA+ Aaa 05/01/23 05/02/23 489,502.34 3.65 1,504.47 489,603.54 469,557.79

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Item 6.

US TREASURY NOTES
DTD 03/31/2021 1.250% 03/31/2028
91282CBS9 575,000.00 AA+ Aaa 05/08/23 05/09/23 517,095.70 3.51 608.78 528,689.51 502,765.63

US TREASURY NOTES
DTD 04/30/2023 3.500% 04/30/2028
91282CHA2 420,000.00 AA+ Aaa 05/01/23 05/01/23 418,047.66 3.60 39.95 418,438.98 400,443.75

US TREASURY NOTES
DTD 04/30/2023 3.500% 04/30/2028
91282CHA2 460,000.00 AA+ Aaa 05/15/23 05/16/23 460,844.53 3.46 43.75 460,680.85 438,581.25

US TREASURY NOTES
DTD 05/31/2023 3.625% 05/31/2028
91282CHE4 530,000.00 AA+ Aaa 06/01/23 06/02/23 527,888.28 3.71 8,031.45 528,274.75 507,392.21

US TREASURY NOTES
DTD 06/30/2023 4.000% 06/30/2028
91282CHK0 55,000.00 AA+ Aaa 07/06/23 07/10/23 54,093.36 4.37 737.36 54,241.06 53,401.56 Security Type Sub-Total 18,780,000.00 17,750,873.63 2.62 34,806.11 18,165,883.14 17,314,805.54 Municipal Bond / Note

MS ST TXBL GO BONDS
DTD 08/06/2020 0.565% 11/01/2024
605581MZ7 200,000.00 AA Aa2 07/24/20 08/06/20 200,000.00 0.57 565.00 200,000.00 195,402.00

OR ST DEPT TRANS TXBL REV BONDS
DTD 09/17/2020 0.566% 11/15/2024
68607DVA0 135,000.00 AAA Aa1 09/11/20 09/17/20 135,000.00 0.57 352.34 135,000.00 131,785.65

FL ST BOARD OF ADMIN TXBL REV BONDS
DTD 09/16/2020 1.258% 07/01/2025
341271AD6 40,000.00 AA Aa3 09/03/20 09/16/20 40,282.80 1.11 167.73 40,068.88 38,090.80

FL ST BOARD OF ADMIN TXBL REV BONDS
DTD 09/16/2020 1.258% 07/01/2025
341271AD6 110,000.00 AA Aa3 09/03/20 09/16/20 110,000.00 1.26 461.27 110,000.00 104,749.70

LOS ANGELES CCD, CA TXBL GO BONDS
DTD 11/10/2020 0.773% 08/01/2025
54438CYK2 80,000.00 AA+ Aaa 10/30/20 11/10/20 80,000.00 0.77 154.60 80,000.00 75,684.80

NJ TURNPIKE AUTHORITY TXBL REV BONDS
DTD 02/04/2021 1.047% 01/01/2026
646140DP5 40,000.00 AA- A1 01/22/21 02/04/21 40,000.00 1.05 139.60 40,000.00 37,344.40 Security Type Sub-Total 605,000.00 605,282.80 0.78 1,840.54 605,068.88 583,057.35 Federal Agency Commercial Mortgage-Backed Security

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Item 6.

FHLMC MULTIFAMILY STRUCTURED P
DTD 07/01/2017 3.243% 04/01/2027
3137F1G44 205,000.00 AA+ Aaa 08/16/23 08/18/23 193,284.57 4.97 554.01 195,562.08 194,016.54

FHLMC MULTIFAMILY STRUCTURED P
DTD 08/01/2017 3.117% 06/01/2027
3137F2LJ3 320,000.00 AA+ Aaa 08/17/23 08/22/23 299,250.00 5.01 831.20 303,056.93 301,313.90 FHMS K507 A1
DTD 09/01/2023 4.800% 04/01/2028
3137HAMR4 318,723.88 AA+ Aaa 09/20/23 09/28/23 313,722.15 5.19 1,274.90 314,313.93 313,676.72 FHMS K506 A1
DTD 09/01/2023 4.650% 05/01/2028
3137HAMG8 169,022.22 AA+ Aaa 09/07/23 09/14/23 166,494.50 5.01 654.96 166,805.25 165,651.41 FHMS KJ46 A1
DTD 07/01/2023 4.777% 06/01/2028
3137HAD45 273,627.69 AA+ Aaa 07/19/23 07/27/23 273,620.83 4.78 1,089.27 273,621.91 269,529.69 FHMS K505 A2
DTD 07/01/2023 4.819% 06/01/2028
3137HACX2 325,000.00 AA+ Aaa 07/13/23 07/20/23 328,246.10 4.59 1,305.15 327,723.95 319,604.01 FNA 2023-M6 A2
DTD 07/01/2023 4.190% 07/01/2028
3136BQDE6 345,000.00 AA+ Aaa 07/18/23 07/31/23 339,151.17 4.58 1,204.63 340,046.23 332,036.08 FHMS KJ47 A1
DTD 09/01/2023 5.272% 08/01/2028
3137HAMN3 188,297.23 AA+ Aaa 09/19/23 09/28/23 188,296.28 5.27 827.25 188,296.39 188,203.77 FHMS K506 A2
DTD 09/01/2023 4.650% 08/01/2028
3137HAMH6 340,000.00 AA+ Aaa 09/07/23 09/14/23 334,970.38 4.99 1,317.50 335,553.51 332,538.51 FHMS K508 A2
DTD 10/01/2023 4.740% 08/01/2028
3137HAQ74 345,000.00 AA+ Aaa 10/11/23 10/19/23 337,432.08 5.26 1,362.75 338,186.91 338,457.74 FHMS K509 A2
DTD 10/01/2023 4.850% 09/01/2028
3137HAST4 260,000.00 AA+ Aaa 10/25/23 10/31/23 251,710.42 5.60 1,050.83 252,471.49 256,078.60

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Item 6.

Managed Account Detail of Securities Held For the Month Ending April 30, 2024 CITY OF COACHELLA - OPERATING PORTFOLIO - 995343 - (14201484) Dated Date/Coupon/Maturity CUSIP Rating Rating Date Date Cost at Cost Interest Cost Value Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Par
Federal Agency Commercial Mortgage-Backed Security
FHMS K507 A2
DTD 09/01/2023 4.800% 09/01/2028
3137HAMS2 335,000.00 AA+ Aaa 09/20/23 09/28/23 330,995.75 5.07 1,340.00 331,425.71 329,338.12 FHMS K510 A2
DTD 11/01/2023 5.069% 10/01/2028
3137HB3D4 135,000.00 AA+ Aaa 11/14/23 11/21/23 134,609.72 5.14 570.26 134,641.50 134,045.92 FHMS K511 A2
DTD 12/01/2023 4.860% 10/01/2028
3137HB3G7 190,000.00 AA+ Aaa 11/28/23 12/07/23 189,454.13 4.93 769.50 189,494.75 187,163.31 FHMS K512 A2
DTD 12/01/2023 5.000% 11/01/2028
3137HBCF9 175,000.00 AA+ Aaa 12/11/23 12/21/23 176,634.15 4.78 729.17 176,524.87 173,271.52 FHMS K513 A2
DTD 01/01/2024 4.724% 12/01/2028
3137HBFY5 195,000.00 AA+ Aaa 01/10/24 01/18/24 196,947.86 4.50 767.65 196,844.28 191,168.55 FHMS K514 A2
DTD 02/01/2024 4.572% 12/01/2028
3137HBLV4 195,000.00 AA+ Aaa 02/01/24 02/08/24 196,949.81 4.34 742.95 196,865.64 190,041.15 FHMS K518 A2
DTD 03/01/2024 5.400% 01/01/2029
3137HC2L5 245,000.00 AA+ Aaa 03/19/24 03/28/24 250,915.53 4.83 1,102.50 250,811.29 246,779.12 FHMS K517 A2
DTD 03/01/2024 5.355% 01/01/2029
3137HC2C5 305,000.00 AA+ Aaa 03/05/24 03/14/24 314,145.73 4.66 1,361.06 313,920.94 306,673.66 FHMS K515 A2
DTD 02/01/2024 5.400% 01/01/2029
3137HBPD0 340,000.00 AA+ Aaa 02/14/24 02/22/24 349,159.60 4.78 1,530.00 348,840.26 342,323.00 FHMS K516 A2
DTD 03/01/2024 5.477% 01/01/2029
3137HBPM0 340,000.00 AA+ Aaa 02/29/24 03/07/24 350,198.98 4.78 1,551.82 349,914.45 343,468.43 FHMS K520 A2
DTD 04/01/2024 5.180% 03/01/2029
3137HCKV3 195,000.00 AA+ Aaa 04/23/24 04/30/24 195,791.51 5.09 841.75 195,791.51 194,875.39 Security Type Sub-Total 6,445,124.27 6,395,030.03 4.84 24,684.26 6,405,157.82 6,324,646.59 Federal Agency Bond / Note

FEDERAL HOME LOAN BANK NOTES
DTD 04/16/2020 0.500% 04/14/2025
3130AJHU6 200,000.00 AA+ Aaa 04/15/20 04/16/20 199,008.00 0.60 47.22 199,810.74 191,181.80

FANNIE MAE NOTES
DTD 04/24/2020 0.625% 04/22/2025
3135G03U5 260,000.00 AA+ Aaa 04/22/20 04/24/20 259,464.40 0.67 40.63 259,895.46 248,580.80

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Item 6.

FANNIE MAE NOTES
DTD 04/24/2020 0.625% 04/22/2025
3135G03U5 360,000.00 AA+ Aaa 06/03/20 06/05/20 361,843.20 0.52 56.25 360,368.23 344,188.80

FREDDIE MAC NOTES (CALLABLE)
DTD 05/29/2020 0.750% 05/28/2025
3134GVB31 200,000.00 AA+ Aaa 06/05/20 06/09/20 199,400.00 0.81 637.50 199,870.34 190,485.00

FANNIE MAE NOTES
DTD 06/19/2020 0.500% 06/17/2025
3135G04Z3 175,000.00 AA+ Aaa 07/02/20 07/07/20 175,201.25 0.48 325.69 175,045.91 165,925.90

FANNIE MAE NOTES
DTD 06/19/2020 0.500% 06/17/2025
3135G04Z3 225,000.00 AA+ Aaa 10/01/20 10/05/20 226,055.25 0.40 418.75 225,253.36 213,333.30

FANNIE MAE NOTES
DTD 06/19/2020 0.500% 06/17/2025
3135G04Z3 305,000.00 AA+ Aaa 06/17/20 06/19/20 304,368.65 0.54 567.64 304,857.39 289,185.14

FREDDIE MAC NOTES
DTD 07/23/2020 0.375% 07/21/2025
3137EAEU9 185,000.00 AA+ Aaa 07/21/20 07/23/20 184,078.70 0.48 192.71 184,774.73 174,442.42

FANNIE MAE NOTES
DTD 08/27/2020 0.375% 08/25/2025
3135G05X7 195,000.00 AA+ Aaa 08/25/20 08/27/20 194,087.40 0.47 134.06 194,759.34 183,040.85

FANNIE MAE NOTES
DTD 08/27/2020 0.375% 08/25/2025
3135G05X7 420,000.00 AA+ Aaa 10/21/20 10/22/20 417,727.80 0.49 288.75 419,381.83 394,241.82

FREDDIE MAC NOTES (CALLABLE)
DTD 08/30/2022 4.050% 08/28/2025
3134GXS54 1,000,000.00 AA+ Aaa 08/19/22 08/30/22 999,600.00 4.06 7,087.50 999,823.03 983,545.00

FREDDIE MAC NOTES
DTD 09/25/2020 0.375% 09/23/2025
3137EAEX3 285,000.00 AA+ Aaa 09/23/20 09/25/20 284,142.15 0.44 112.81 284,760.14 266,526.30

FANNIE MAE NOTES
DTD 11/12/2020 0.500% 11/07/2025
3135G06G3 185,000.00 AA+ Aaa 11/09/20 11/12/20 184,337.70 0.57 447.08 184,798.15 172,467.18 Security Type Sub-Total 3,995,000.00 3,989,314.50 1.44 10,356.59 3,993,398.65 3,817,144.31 Corporate Note

CITIGROUP INC CORPORATE NOTES
(CALLED,OM
DTD 05/04/2021 0.981% 05/01/2024
172967MX6 50,000.00 BBB+ A3 04/27/21 05/04/21 50,000.00 0.98 245.25 50,000.00 49,992.85

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Item 6.

CITIGROUP INC CORPORATE NOTES
(CALLED,OM
DTD 05/04/2021 0.981% 05/01/2024
172967MX6 55,000.00 BBB+ A3 04/28/21 05/04/21 55,145.75 0.89 269.78 55,000.00 54,992.14

NOVARTIS CAPITAL CORP
DTD 02/14/2020 1.750% 02/14/2025
66989HAP3 295,000.00 AA- Aa3 05/06/20 05/08/20 305,504.95 0.98 1,104.20 296,583.11 286,752.10 AMAZON.COM INC CORPORATE NOTES
DTD 04/13/2022 3.000% 04/13/2025
023135CE4 245,000.00 AA A1 04/11/22 04/13/22 244,610.45 3.06 367.50 244,876.67 239,224.37

GOLDMAN SACHS GROUP INC CORPORATE
NOTES
DTD 05/22/2015 3.750% 05/22/2025
38148LAE6 135,000.00 BBB+ A2 02/12/21 02/17/21 150,819.30 0.94 2,235.94 138,204.87 132,138.81

JPMORGAN CHASE & CO (CALLABLE) CORP
NOTE
DTD 06/01/2021 0.824% 06/01/2025
46647PCH7 115,000.00 A- A1 05/24/21 06/01/21 115,000.00 0.82 394.83 115,000.00 114,406.14

JPMORGAN CHASE & CO CORP NOTES
(CALLABLE
DTD 08/10/2021 0.768% 08/09/2025
46647PCM6 50,000.00 A- A1 08/03/21 08/10/21 50,000.00 0.77 87.47 50,000.00 49,305.75

BRISTOL-MYERS SQUIBB CO CORPORATE
NOTES
DTD 11/13/2020 0.750% 11/13/2025
110122DN5 72,000.00 A A2 06/17/21 06/21/21 71,282.88 0.98 252.00 71,749.50 67,135.03

BANK OF AMERICA CORP NOTES
(CALLABLE)
DTD 03/22/2022 3.384% 04/02/2026
06051GKM0 220,000.00 A- A1 03/17/22 03/22/22 220,000.00 3.38 599.72 220,000.00 215,085.20

BANK OF AMERICA NA CORPORATE NOTES
DTD 08/18/2023 5.526% 08/18/2026
06428CAA2 175,000.00 A+ Aa1 10/23/23 10/24/23 173,526.50 5.85 1,960.96 173,798.57 175,262.33

TARGET CORP CORP NOTES (CALLABLE)
DTD 01/24/2022 1.950% 01/15/2027
87612EBM7 25,000.00 A A2 01/19/22 01/24/22 24,957.50 1.99 143.54 24,976.87 23,077.38

TARGET CORP CORP NOTES (CALLABLE)
DTD 01/24/2022 1.950% 01/15/2027
87612EBM7 125,000.00 A A2 01/27/22 01/31/22 124,923.75 1.96 717.71 124,958.34 115,386.87

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Item 6.

BANK OF NY MELLON CORP (CALLABLE)
CORPOR
DTD 01/26/2022 2.050% 01/26/2027
06406RBA4 200,000.00 A A1 01/26/22 01/28/22 200,644.00 1.98 1,081.94 200,348.04 184,059.60

BANK OF NY MELLON CORP (CALLABLE)
CORPOR
DTD 01/26/2022 2.050% 01/26/2027
06406RBA4 300,000.00 A A1 08/02/22 08/04/22 280,158.00 3.67 1,622.92 287,871.64 276,089.40

ADOBE INC (CALLABLE) CORP NOTE
DTD 02/03/2020 2.150% 02/01/2027
00724PAC3 360,000.00 A+ A1 12/13/22 12/15/22 332,316.00 4.20 1,935.00 341,544.00 332,953.56

JPMORGAN CHASE CORP NOTES (CALLABLE)
DTD 04/22/2021 1.578% 04/22/2027
46647PCB0 260,000.00 A- A1 08/02/22 08/04/22 235,172.60 3.81 102.57 244,342.30 239,651.10

HOME DEPOT INC CORP NOTES (CALLABLE)
DTD 09/14/2017 2.800% 09/14/2027
437076BT8 350,000.00 A A2 01/25/23 01/27/23 330,256.50 4.15 1,279.44 335,627.29 325,012.80

JPMORGAN CHASE CORP NOTES (CALLABLE)
DTD 02/24/2022 2.947% 02/24/2028
46647PCW4 125,000.00 A- A1 09/14/23 09/18/23 114,296.25 5.13 685.59 115,789.49 116,219.63

JOHN DEERE CAPITAL CORP CORPORATE
NOTES
DTD 07/14/2023 4.950% 07/14/2028
24422EXB0 115,000.00 A A1 07/11/23 07/14/23 114,828.65 4.98 1,691.94 114,856.04 114,067.70

JOHN DEERE CAPITAL CORP CORPORATE
NOTES
DTD 07/14/2023 4.950% 07/14/2028
24422EXB0 135,000.00 A A1 07/13/23 07/17/23 136,833.30 4.64 1,986.19 136,542.83 133,905.55

TOYOTA MOTOR CREDIT CORP CORPORATE
NOTES
DTD 09/11/2023 5.250% 09/11/2028
89236TLB9 110,000.00 A+ A1 09/06/23 09/11/23 109,808.60 5.29 802.08 109,830.35 109,903.31

CITIBANK NA CORP NOTES (CALLABLE)
DTD 09/29/2023 5.803% 09/29/2028
17325FBB3 400,000.00 A+ Aa3 09/26/23 09/29/23 400,000.00 5.80 2,063.29 400,000.00 407,713.60

BLACKROCK FUNDING INC CORPORATE

NOTES (C
DTD 03/14/2024 4.700% 03/14/2029
09290DAA9 30,000.00 AA- Aa3 03/05/24 03/14/24 29,945.70 4.74 184.08 29,946.96 29,410.89

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Item 6.

BLACKROCK FUNDING INC CORPORATE

NOTES (C
DTD 03/14/2024 4.700% 03/14/2029
09290DAA9 350,000.00 AA- Aa3 04/09/24 04/11/24 348,376.00 4.81 2,147.64 348,391.93 343,127.05 Security Type Sub-Total 4,297,000.00 4,218,406.68 3.63 23,961.58 4,230,238.80 4,134,873.16 Certificate of Deposit

COOPERAT RABOBANK UA/NY CERT DEPOS
DTD 07/20/2023 5.080% 07/17/2026
21684LGS5 325,000.00 A+ Aa2 07/17/23 07/20/23 325,000.00 5.08 4,769.56 325,000.00 324,997.40 Security Type Sub-Total 325,000.00 325,000.00 5.08 4,769.56 325,000.00 324,997.40 Asset-Backed Security
HAROT 2021-1 A3
DTD 02/24/2021 0.270% 04/21/2025
43813GAC5 1,811.05 NR Aaa 02/17/21 02/24/21 1,811.01 0.27 0.14 1,811.04 1,805.03 HART 2021-A A3
DTD 04/28/2021 0.380% 09/15/2025
44933LAC7 5,138.52 AAA NR 04/20/21 04/28/21 5,137.98 0.38 0.87 5,138.35 5,105.75 CARMX 2021-1 A3
DTD 01/27/2021 0.340% 12/15/2025
14316NAC3 4,185.49 AAA NR 01/20/21 01/27/21 4,184.66 0.34 0.63 4,185.21 4,140.42 TAOT 2021-C A3
DTD 09/27/2021 0.430% 01/15/2026
89239BAC5 27,924.83 AAA Aaa 09/21/21 09/27/21 27,922.61 0.43 5.34 27,923.95 27,306.49 CARMX 2021-2 A3
DTD 04/21/2021 0.520% 02/17/2026
14314QAC8 15,773.78 AAA NR 04/13/21 04/21/21 15,770.38 0.52 3.65 15,772.51 15,548.59 HART 2021-C A3
DTD 11/17/2021 0.740% 05/15/2026
44935FAD6 16,731.04 AAA NR 11/09/21 11/17/21 16,727.30 0.75 5.50 16,729.34 16,385.55 DCENT 2021-A1 A1
DTD 09/27/2021 0.580% 09/15/2026
254683CP8 55,000.00 AAA Aaa 09/20/21 09/27/21 54,988.22 0.58 14.18 54,994.37 53,988.92 CHAIT 2024-A1 A
DTD 01/31/2024 4.600% 01/15/2027
161571HV9 305,000.00 AAA NR 01/24/24 01/31/24 304,953.55 4.61 623.56 304,957.26 299,796.12 HAROT 2023-3 A3
DTD 08/22/2023 5.410% 02/18/2028
43815QAC1 215,000.00 AAA NR 08/15/23 08/22/23 214,955.67 5.42 420.03 214,962.50 214,513.15

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Item 6.

Managed Account Detail of Securities Held For the Month Ending April 30, 2024 CITY OF COACHELLA - OPERATING PORTFOLIO - 995343 - (14201484) Dated Date/Coupon/Maturity CUSIP Rating Rating Date Date Cost at Cost Interest Cost Value Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Par
Asset-Backed Security
TAOT 2023-C A3
DTD 08/15/2023 5.160% 04/17/2028
89231FAD2 65,000.00 AAA NR 08/08/23 08/15/23 64,985.30 5.17 149.07 64,987.54 64,659.39 TAOT 2023-D A3
DTD 11/14/2023 5.540% 08/15/2028
89239FAD4 65,000.00 AAA NR 11/07/23 11/14/23 64,992.99 5.54 160.04 64,993.60 65,132.26 FITAT 2023-1 A3
DTD 08/23/2023 5.530% 08/15/2028
31680EAD3 235,000.00 AAA Aaa 08/15/23 08/23/23 234,985.43 5.53 577.58 234,987.45 234,986.04 CHAIT 2023-A1 A
DTD 09/15/2023 5.160% 09/15/2028
161571HT4 270,000.00 AAA NR 09/07/23 09/15/23 269,925.16 5.17 619.20 269,933.53 268,507.39 AMXCA 2023-3 A
DTD 09/19/2023 5.230% 09/15/2028
02582JKD1 275,000.00 AAA NR 09/12/23 09/19/23 274,987.71 5.23 639.22 274,989.06 274,145.22 HART 2023-C A3
DTD 11/13/2023 5.540% 10/16/2028
44918CAD4 95,000.00 AAA NR 11/03/23 11/13/23 94,987.51 5.54 233.91 94,988.55 94,921.45 BACCT 2023-A2 A2
DTD 12/14/2023 4.980% 11/15/2028
05522RDH8 120,000.00 NR Aaa 12/07/23 12/14/23 119,983.88 4.98 265.60 119,984.99 119,075.42 GMCAR 2024-1 A3
DTD 01/17/2024 4.850% 12/18/2028
36268GAD7 35,000.00 NR Aaa 01/09/24 01/17/24 34,992.96 4.85 70.73 34,993.33 34,547.56 Security Type Sub-Total 1,806,564.71 1,806,292.32 4.86 3,789.25 1,806,332.58 1,794,564.75 Managed Account Sub-Total 36,253,688.98 35,090,199.96 3.13 104,207.89 35,531,079.87 34,294,089.10 $36,253,688.98 $35,090,199.96 3.13% $104,207.89 $35,531,079.87 $34,294,089.10 $34,398,296.99
$104,207.89
Total Investments
Accrued Interest
Securities Sub-Total

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Item 6.

STAFF REPORT
7/10/2024
TO: Honorable Mayor and City Council Members
FROM: Ruben Ramirez, Controller
SUBJECT: Investment Report – May 31, 2024
STAFF RECOMMENDATION:

Staff recommends that the City Council receive and file the investment report for May 31, 2024.

EXECUTIVE SUMMARY:

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Item 7.

Attached is the Treasurer’s Report of Investments, which includes an overview of investments that provides information on investment activity, withdrawals and deposits, interest earned, payment of interest, and payment of principal as of the months ended May 31, 2024. In addition, this report includes detailed information and current activity on individual investments.

All City investments are in compliance with the guidelines established for Authorized Investments as specified in the Investment Policy, Section 8.

There was no unusual investment activity to report.

The City and Districts have sufficient money to meet their expenditure requirements for the next six months.

FISCAL IMPACT:

None; this report is received and filed only.

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Item 7.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 4/30/2024 (WITHDRAWALS) CHANGE IN VALUE (INTEREST) (PRINCIPAL) 5/31/2024

CASH ON HAND
Wells Fargo-General Checking N/A 7,435,709.05 (672,994.77) - - - 6,762,714.28 Sweep Account 4.966% 3,255,006.23 4,508,661.99 7,763,668.22 Wells Fargo-Road Maintenance N/A 857,164.16 95,460.33 - - 952,624.49 Wells Fargo-Gas Tax N/A 858,776.99 85,084.67 - - - 943,861.66 - Wells Fargo- Payroll Acct N/A (201,845.08) 185,356.29 (16,488.79) Petty Cash N/A 7,000.00 - - - - 7,000.00
Total Cash on Hand 12,211,811.35 4,201,568.51 - - - 16,413,379.86

INVESTMENTS
State of California - LAIF 2.17% 18,911,988.11 - - - 18,911,988.11 Investment Management Acct 1.47% 34,329,167.04 272,636.08 - - 34,601,803.12 Total Investments 53,241,155.15 - 272,636.08 - - 53,513,791.23

CASH WITH FISCAL AGENT
US Bank varies 4,644,343.01 - 510.71 - - 4,644,853.72 ① Wells Fargo Bank, N.A. 5.83% 120.43 274,579.65 0.40 - - 274,700.48 ② Wilmington Trust, N. A. 0.03% 5,433,050.55 (740,009.14) 4,883.72 - - 4,698,300.38 ③ Total Cash with Fiscal Agent 10,077,513.99 (465,429.49) 5,394.83 - - 9,617,854.58 Grand Total 75,530,480.49 3,736,139.02 278,030.91 - - 79,545,025.67 Completed By:

Reviewed By: Ruben Ramirez- Controller

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of May 31, 2024
Fiscal Year 2023-2024

DESCRIPTION
Lourdes Marrón-Accountant

Page 80 ends

Item 7.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 4/30/2024 (WITHDRAWALS) CHANGE IN VALUE (INTEREST) (PRINCIPAL) 5/31/2024

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of May 31, 2024
Fiscal Year 2023-2024

DESCRIPTION

CASH WITH FISCAL AGENT

US BANK

COACHELLA FINANCING AUTHORITY
Successor Agency to the Coachella Redevelopments Agency 2014 Series A/C #: 6712104701 Debt Service Fund 0.00% 284.79 - 1.21 - - 286.00 A/C #: 6712104702 Interest Account 0.00% - - - - - -
A/C #: 6712104703 Principal Account 0.00% (0.00) - - - - (0.00) A/C #: 6712104704 Reserve Account 0.00% 827,612.50 - - - - 827,612.50

COACHELLA SANITARY DISTRICT
WASTEWATER SERIES 2015A
A/C #: 6712148601 Bond Fund 0.00% 1,392.72 0.04 5.89 - - 1,398.65 A/C #: 6712148602 Interest Account 0.00% - (0.01) 0.01 - - - A/C #: 6712148603 Principal Account 0.00% - (0.03) 0.03 - - - A/C #: 6712148604 Reserve Account 0.00% 310,175.00 - - - - 310,175.00 COACHELLA SANITARY DISTRICT: PROJECT FUND 2011
A/C #: 6711963500 Project Fund 2011 0.0100% 27,289.67 116.03 - - 27,405.70

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Item 7.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 4/30/2024 (WITHDRAWALS) CHANGE IN VALUE (INTEREST) (PRINCIPAL) 5/31/2024

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of May 31, 2024
Fiscal Year 2023-2024

DESCRIPTION

COACHELLA SUCCESSOR AGENCY
MERGED PROJECT AREAS BONDS 98 & 99: BONDS 2013
A/C #: 6712071401 Interest Account 0.00% 78.38 - 0.33 - - 78.71 A/C #: 6712071402 Interest Account 0.00% (0.00) - - - - (0.00) A/C #: 6712071403 Principal Account 0.00% 0.00 - - - - 0.00 A/C #: 6712071404 Reserve Account 0.00% 406,487.50 - - - - 406,487.50 SA TO COACHELLA RDA REFUNDING BONDS SERIES 2016A & 2016B A/C #: 6712160601 Debt Service 0.00% 1,362.10 - 5.79 - - 1,367.89 A/C #: 6712160602 Interest Account 0.00% 0.00 - - - - 0.00 A/C #: 6712160603 Principal Account 0.00% 0.00 - - - - 0.00 A/C #: 6712160604 Reserve Account 0.00% 1,993,663.46 - - - - 1,993,663.46 COACHELLA LEASE BONDS 2016
A/C #: 6712179801 Payment Account 0.0000% 463,665.63 - 381.42 - - 464,047.05 A/C #: 6712179802 Interest Account 0.0000% (0.00) - - - - (0.00) A/C #: 6712179803 Principal Account 0.0000% - - - - - - A/C #: 6712179804 Reserve Account 0.0000% 612,331.26 - - - - 612,331.26 TOTAL US BANK OF CALIFORNIA 4,644,343.01 - 510.71 - - 4,644,853.72 ① WELLS FARGO BANK, N.A.

GAS TAX BONDS SERIES 2019
A/C #: 83925300 Debt Service Fund 0.0000% 90.60 (90.48) 0.36 - - 0.48 A/C #: 83925301 Interest Account 0.0000% 10.99 79,688.97 0.04 - - 79,700.00 A/C #: 83925302 Principal Account 0.0000% 18.84 194,981.16 - - 195,000.00 TOTAL WELLS FARGO BANK, N.A. 120.43 274,579.65 0.40 - - 274,700.48 ②

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Item 7.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 4/30/2024 (WITHDRAWALS) CHANGE IN VALUE (INTEREST) (PRINCIPAL) 5/31/2024

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of May 31, 2024
Fiscal Year 2023-2024

DESCRIPTION
WILMINGTON TRUST, N. A.

CITY OF COACHELLA TAXABLE PENSION OBLIGATION BONDS
A/C #: 144613-000 Revenue Account 0.03% 375.25 - 1.55 - - 376.80 A/C #: 144613-001 Interest Account 0.03% 129.12 - 0.62 - - 129.74 A/C #: 144613-002 Principal Account 0.00% 428.78 - 1.86 - 430.64 CITY OF COACHELLA 2022A BOND FUND
A/C #: 154278-000 Bond Fund 1.76% 14,584.75 4,755.45 18.00 - - 19,358.20 A/C #: 154278-001 Interest Account 0.00% - - - - -
A/C #: 154278-002 Principal Account 0.00% - - - - - -
A/C #: 154278-004 Project FD Account 1.76% 1,162,811.60 (4,693.23) 4,857.36 - - 1,162,975.73 CITY OF COACHELLA 2022B BOND FUND
A/C #: 155657-000 Bond Fund 1.76% 36.79 2,000.00 4.33 - - 2,041.12 A/C #: 155657-001 Interest Account 0.00% - - - - - -
A/C #: 155657-002 Principal Account 0.00% - - - - - -
A/C #: 155657-004 COI Account 0.00% - - - - - -
CITY OF COACHELLA BOFA 2023 ESCROW
A/C #: 166682-000 Bond Fund 4,255,059.51 (742,071.36) 3,512,988.15 TOTAL WILMINGTGON TRUST BANK, N.A. 5,433,425.80 (740,009.14) 4,883.72 - - 4,698,300.38 ③ TOTAL CASH WITH FISCAL AGENT 10,077,889.24 (465,429.49) 5,394.83 - - 9,617,854.58

Page 83 ends

Item 7.

STAFF REPORT
7/10/2024
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E. - City Engineer
SUBJECT: Amendment Number Three to the Reimbursement Agreement with the Coachella Valley Association of Governments and appropriate $44,691 from General Fund for Avenue 48 Arts and Music Line Project, City Project ST-140.

STAFF RECOMMENDATION:

Approve and execute Amendment Number Three to the Reimbursement Agreement with the Coachella Valley Association of Governments Design and appropriate $44,691 from General Fund for the Avenue 48 Arts and Music Line Project, City Project ST-140.

EXECUTIVE SUMMARY:

The Coachella Valley Association of Governments (CVAG) is the lead agency for the proposed Avenue 48 Arts and Music Line (Arts and Music Line Project) improvements and has contracted with Webb and Associates to design the project.

The proposed Arts and Music Line Project will be a community connector to the CV Link located primarily along Avenue 48. On October 20th, 2022, the California Transportation Commission (CTC) staff announced that CVAG was recommended for a 36.483 million dollar grant for the Arts and Music line.

CVAG entered into a cost share agreement with the City of Coachella in April of 2022, for a total not to exceed sum of $54,638. On January 25, 2023 City Council approved Amendment #1 for a total not to exceed amount of $75,838. On January 24, 2024 City Council approved Amendment #2 for a total not to exceed amount $105, 719. Due to additional final engineering costs that will be incurred to produce final bid ready plans, and to include pre-construction and construction management CVAG is requesting to amend the cost share agreement to cover additional work.

Per the attached Amendment Number Two the new not to exceed cost share amount to the City of Coachella would be $150,410.

BACKGROUND:

The Arts and Music Line is a pedestrian and bicycle community connector to the CV Link and located primarily along Avenue 48. The eastern end will extend along Dillon Road to the Spotlight 29 Casino. The western end will extend to Washington Street.

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The project’s design will incorporate both light and sound elements. The project also includes partnerships with two school districts and Golden Voice, as the route provides an opportunity to feature students’ art and music.

The proposed local share of the design cost has been calculated by linear mileage of the project.

Additional factors, such as sidewalk use and construction of trail along one or both sides of the road were included in the calculation.

FISCAL IMPACT:

The total project design cost is now projected be $7,520,525. CVAG’s regional share is $5,640,394 and the 25% local share is $1,880,131.

The local share is distributed between the Cities of Coachella, Indio, and La Quinta primarily by linear mileage and additional factors, such as sidewalk use and construction of trail along one or both sides of the road.

The City of Coachella’s share would increase from $ $105,719 to $150,410. If approved, the City’s share would increase by $44,691 and be appropriated from the General Fund.

ATTACHMENTS:

1. CVAG Arts and Music Line Amendment 3

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Contract No. CVAG-22-002-03
Project: ATP – Arts and Music Line

AMENDMENT NUMBER THREE
TO THE

REIMBURSEMENT AGREEMENT BY AND BETWEEN

CVAG AND THE CITY OF COACHELLA

FOR THE
ATP – ARTS AND MUSIC LINE
This AMENDMENT NUMBER THREE is made and entered into this 29th day of April 2024, by and between the Coachella Valley Association of Governments, a California joint powers agency (CVAG), the City of Coachella (Agency) and is made with reference to the following background facts and circumstances. All other terms and conditions shall remain the same as stated in the original agreement dated September 30, 2019 for the ATP – Arts and Music Line Project.

1. This Amendment Number Three authorizes the additional scope of services in accordance with the attached Albert A. Webb Associates letter dated March 11, 2024 for the not-to-exceed amount of $2,234,565. The total amount payable shall not exceed $6,026,462.

2. This Amendment Number Three increases CVAG’s Regional Share to $5,640,394, and the Local Share to $1,880,131.

3. This Amendment Number Three authorizes CVAG to amend the cost-sharing agreements between CVAG and the Cities of La Quinta, Indio and Coachella for design costs related to the ATP - Arts and Music Line, by adding $2,234,565 to the total costs for a revised total of $7,520,525 which represents an additional $1,675,924 totaling $5,640,394 for the 75 percent CVAG share and an additional $558,641 totaling $1,880,131 for the 25 percent local share.

CVAG Approval
Date
Amendment
Amount
Regional
Share
(75%)
Local
Share
(25%)
Original Contract March 18, 2020 $2,731,897 $2,048,923 $682,974 Amendment Number One February 28, 2022 No Cost $0 $0
Amendment Number Two December 5, 2022 $1,060,000 $795,000 $265,000 Amendment Number Three December 4, 2023 $1,494,063 $1,120,547 $373,516 Amendment Number Four April 29, 2024 $2,234,565 $1,675,924 $558,641 Total Contract not-to-exceed $7,520,525 $5,640,394 $1,880,131 Based on the revised additional $558,641 to the local share, the revised 25 percent local share, totals $1,880,131 per this amendment, which will be split between the cities of La Quinta, Coachella and Indio as follows:

La Quinta Indio Coachella Total Local Share
(25%)
$470,033 $1,259,688 $150,410 $1,880,131
(25%) (67%) (8%) (100%)

SIGNATURES ON NEXT PAGE

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Contract No. CVAG-22-002-03
Project: ATP – Arts and Music Line
The parties hereto have caused this Amendment Number Three to be executed by their duly authorized representatives on the above-reference date.

ATTEST CITY OF COACHELLA
By: ___________________________ By: ___________________________ Carlos Campos, City Attorney Gabriel Martin, City Manager

ATTEST COACHELLA ASSOCIATION OF

GOVERNMENTS
By: _______________________________ By: _____________________________ Allen McMillen, Contract Analyst II Tom Kirk, CVAG Executive Director

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Contract No. CVAG-22-002-03
Project: ATP – Arts and Music Line
Attachment A-1
Albert A. Webb Associates – Arts & Music Line Amendment No. 3 Additional Scope of Services and Compensation
Please refer to the following Albert A. Webb Associates letter dated March 11, 2024

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H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-

03.docx
March 11, 2024
Mr. Randy Bowman
Program Manager - Transportation
Coachella Valley Association of Governments
74-199 El Paseo, Suite 100
Palm Désert, CA 92260
RE: CVAG’ s Arts & Music Line Contract Amendment
Dear Randy:

Albert A. Webb Associates (WEBB) is requesting a budget amendment for Arts & Music Line to provide additional professional services related to additional engineering and additional environmental documentation according to the National Environmental Policy Act (NEPA).

The Scope of Services is described in Exhibit A, and the Compensation for Additional Work is described in Exhibit B.

We look forward to continuing to work with CVAG on this project.

Sincerely,
Albert A. Webb Associates
Dilesh Sheth, PE, TE
Senior Vice President

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H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-03.docx

EXHIBIT A - SCOPE OF SERVICES
Task 1 – Additional NEPA Services
NEPA Technical Studies
Additional effort associated with the Caltrans NEPA document coordination and technical studies.

HRER
• Æ will prepare an Historic Resource Evaluation Report (HRER) to the standards outlined in Caltrans Standard Environmental Reference (SER), Volume 2, Cultural Resources. • Æ will include additional time for Caltrans’ second review of the Historic Properties Survey Report (HPSR) packet to accommodate two rounds of comments for the HRER. • WEBB will include additional time for Caltrans review and coordination.

La Quinta Evacuation Channel East Bank
Address the change in project design from the west to the east bank of the channel:
• Æ will conduct a pedestrian spot-check survey of the east side of the La Quinta Evacuation Channel.
• Æ will update the HRER, Archaeological Survey Report (ASR), Area of Potential Effects (APE) map, and HPSR with the revised project description and survey results. • Æ will include additional time for a third round of review and comments of the HPSR packet by Caltrans.
• WSP will conduct a site visit of east bank and prepare a memorandum for Caltrans review and approval to supplement the approved Natural Environment Study – Minimal Impacts (NES-MI) and Jurisdictional Delineation.
• WEBB will include additional time for Caltrans review and coordination.

Water Quality Technical Memorandum
• WEBB will address the comments from Caltrans requesting additional detail in the Water Quality Technical Memorandum (WQTM).
• A Risk Level Assessment will be conducted and requested calculations of disturbed surface will be provided for the entire project and the east bank alignment change. • WEBB will include additional time for Caltrans review and coordination.

Traffic Study
Analyze additional intersections for traffic signal warrants. • Youngs Lane & Avenue 48
• Solano Avenue/Sundial Street & Avenue 48
• Oasis Street & Avenue 48
• Rancho Las Flores Park Driveway & Van Buren Street
• Van Buren Street with an RRFB or Pedestrian Hybrid Beacon at Martin Van Buren Elementary
• Avenue 49 and Braley Court, a Pedestrian Hybrid Beacon

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H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-03.docx Task 2 – Geotechnical and Drainage Analyses for the Bike Barrier Mitigations Avenue 48 within the boundaries of the City of Indio and the City of Coachella currently does not have the Master Drainage System in place. Consequently, it frequently experiences significant water accumulation on the street during rainstorms. In response to this issue, both cities have sought drainage solutions to address the reduced capacity resulting from the proposed bike barrier on the street's north side. As part of our inquiry, we have pinpointed medians near Solano Avenue as potential locations for implementing underground storm drain systems. Our scope of service is as follows:
• We will prepare drainage analysis to determine the loss of capacity due to bike barriers along Avenue 48 between Washington Street and Dillon Road.
• We will prepare drainage analysis to determine the mitigation stormwater volume at the downstream end of Avenue 48 to keep the flow depth to the previous condition. • We will prepare drainage analysis to determine the underground drainage system needed to mitigate the additional flow.
• We will perform hand excavation of four percolation borings to depths up to 10 feet below the ground surface. Collect soil samples for grain size analyses. Set percolation pipe in the percolation borings and pre-saturate the test locations. • We will perform percolation testing in accordance with the Riverside County Handbook. Upon test completion, we will pull the percolation pipe and loosely backfill the borings with native soil.
• We will perform laboratory testing, which is anticipated to include grain size analyses. The final laboratory test program will depend on the soil conditions encountered during the investigation.
• We will prepare a limited percolation test report for the project, including a discussion of the soil types encountered, grain size analyses test results, percolation test data with calculated infiltration rates, and a figure depicting the percolation test locations.

Task 3 – La Quinta Evacuation Channel Connector (LQEC Connector) Technical Memorandum, Alignment and Design Changes
Assess five potential alignment options for the LQEC connector and draft a technical memorandum outlining the rationale behind selecting the preferred option.

In response to a request from CVWD staff during the December 18th meeting, relocate the LQEC Connector to the east bank and ensure the Channel Connector remains outside of a 100-year flood zone. Our scope of service includes:
• We will prepare preliminary alignment and profile for the east bank LQEC Connector. Prepare preliminary retaining wall profile to keep the 100-year flood. Prepare preliminary drainage analysis for before and after conditions.

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H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-03.docx • We will provide coordination with the CVWD and their consultant for preliminary design and drainage analysis approval.
• We will prepare the final alignment and profile for the east bank LQEC Connector. Prepare the final retaining wall profile design to keep the 100-year flood. Prepare final drainage analysis for before and after conditions. Prepare scour analysis per CVWD requirements. • We will prepare a structural design for the retaining wall and the LQEC Connector. • We will prepare electrical design alternatives and final electrical design plans. • We will prepare plans for the safety features (phone booth, surveillance camera, and sensors). • We will coordinate with the CVWD and their consultant to approve the final design, drainage, and scour analysis.

Task 4 – Hjorth Street Alignment Extension to Avenue 50 The Mountain Vista Elementary School (School) is located between Avenue 49 and Avenue 50 on Hjorth Street. To enhance student benefits, CVAG has chosen to extend the Arts and Music Line to connect with the school. Our scope of service is outlined as follows:

Collect traffic and parking data at the school site.
• We will prepare school connector alternatives with Class IV, Class III, and Class II bike facilities, as well as different parking configurations, and provide traffic calming features. • We wil coordinate with the City of Indio and obtain approval for preferred alternatives. • We will prepare final street improvement and signing & striping plans Task 5 - Prepare Improvement Plans for New Traffic Signals As listed within the NEPA traffic study, additional intersections are supported for traffic signal warrant analysis, including pedestrian bicycle treatments. Our scope of service includes the final design of the following intersections:
• Youngs Lane & Avenue 48
• Solano Avenue/Sundial Street & Avenue 48
• Oasis Street & Avenue 48
• Rancho Las Flores Park Driveway & Van Buren Street
• Van Buren Street with an RRFB or Pedestrian Hybrid Beacon at Martin Van Buren Elementary • Avenue 49 and Braley Court, a Pedestrian Hybrid Beacon

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H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-03.docx Task 6 – Revise Signing and Striping Plans
Due to the modifications of the traffic study operational analysis and civil adjustments of curb and gutter, several iterations impacted the final design elements of the signing and striping layouts at the proximity of the intersections and transitions to and from existing conditions.

Our scope of service is outlined as follows:
• We will utilize traffic simulation tools to evaluate the impact of proposed signing and identified areas for enhancement or revision.
• Local, regional, and state regulations from the CA-MUTCD had been updated during the design process. The team will implement modifications to account for design impacts.
• We will modify sight lines and placement of signs to minimize overlapping. • We will determine appropriate signage placement and types, considering factors such as visibility, readability, and driver comprehension.

Task 7 – Prepare Signing, Striping, and Pavement Marking Plans for the School Connector Spurs
• We reviewed inventory of existing bike signing, striping, and markings along the school connector spurs.
• We reviewed the City of Indio’s grind and overlay project signing & striping plans. • We provided recommendations for improvements based on existing and after grind and overlay project completion.
• We Prepared signing, striping, and marking improvement plans for the following roadways. o Avenue 46 from Shields Road to Clinton Street
o Madison Street from Avenue 48 to Avenue 46
o Monroe Street from Avenue 48 to Dr. Carreon Boulevard o Jackson Street from Jackson Street to Highway 111
o Dr. Carreon Boulevard from Jackson Street to Calhoun Street o Moon River Drive from Avenue 50 to La Quinta Middle School Task 8 – Additional Effort for the Project Lighting
Connector Mock Up
• We will coordinate Mockups with the consultant team and agencies to provide location and costs for Mockup Demo of lighting fixtures.
• We will coordination with Manufacturers for product costs and delivery

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H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-03.docx • We wil coordinate with the controls team to run night-time demonstrations of the colorchanging capabilities of proposed light fixtures. • We will coordinate for a power source to run proposed light fixtures.

Connector Lighting Consultation Revisions
• We will provide a new lighting scheme along Dillon Rd. from Ave 48 to Cabazon Rd. Lighting shall be incorporated into the raised concrete barrier. Coordinate pricing and cost estimate updates with BABA-compliant lighting fixtures. Lighting designs shall be a collaborative effort between lighting designer, civil engineer, and project artist. • We will provide a new lighting scheme along Hjorth St. from Avenue 48 to Avenue 49, on Van Buren St. from Avenue 48 to the project boundary, and along Dillion Rd. from Cabazon to the freeway overpass. Lighting shall be incorporated into the concrete path per Circular Dimensions request. Coordinate pricing and cost estimate updates. Lighting designs shall be a collaborative effort between the lighting designer, civil engineer, and artist. Provide a new lighting scheme along the channel connector to the project boundary/CV link connection bridge. Lighting shall be incorporated per the direction of Circular Dimensions. Coordinate pricing and cost estimate updates. Lighting designs shall be a collaborative effort between the lighting designer, civil engineer, and artist.
• Additional team meetings for lighting design coordination with artist and agencies.

Connector Electrical Construction Document Revisions
• We will update existing electrical construction documents to include the new lighting designs along Dillon Rd. from Ave 48 to Cabazon Rd., along Hjorth St. from Ave 48 to Avenue 49, on Van Buren St. from Avenue 48 to the project boundary, along Dillion Rd. from Cabazon to the freeway overpass and along the channel connector to the project boundary/CV link connection bridge. Provide electrical engineering services for additional electrical systems and lighting controls for new lights, modify panel schedules, details, and fixture schedules, and coordinate drafting services.
• We will have additional coordination with the team for an additional electrical meter pedestal and lighting control cabinet. Three (3) anticipated.
• We will Provide CSI ‘Book’ specifications for all light fixtures.

Connector Baba Compliance coordination
• We will provide consultation and coordination to provide alternate BABA-compliant light fixtures per CVAG request. Lighting concepts and budgets were established before BABA compliance requirements.

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H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-03.docx • Before the construction, WEBB will organize a lighting demonstration event for the project.

This is to ensure that all stakeholders have a clear understanding of the proposed lighting solutions.

Connector Fiber Connection Coordination/Plan Revisions. • We will provide coordination and design changes to the electrical documents, including fiber drops into the lighting control cabinets. Additional coordination with the lighting commissioning team is needed to determine the fiber switch interface with lighting control equipment. • We will have additional team meetings for control cabinet locations and lighting control requirements.

Task 9 – Coordination with the CV Sync Project
CVAG is implementing Phase 2 of the CV Sync project along Avenue 48, spanning from Washington Street to Dillon Road. The construction of the CV Sync project will precede Arts and Music Line. It's imperative to coordinate efforts with the CV Sync project to reduce the need for reconstructing the CV Sync facility and to ensure its compatibility as communication infrastructure for the Arts and Music Line.

Task 10 – Revise Street Improvements and Intersection Improvement Plans • We will prepare street improvement plans for the Dr. Carreon segment from Jackson St to Calhoun St in Indio.
• We will update the intersection of Washington Street and Avenue 48 to minimize the reconstruction and acquisition of additional right-of-way. • We will update street improvement plans for bike barrier saw-cut lines. • We will update ramps around adjusted traffic signal poles to meet ADA guidelines. • We will update Van Buren street improvements to accommodate IID pole relocation requirements.

Task 11 – Revise Art Treatment Plans
• WEBB will revise art treatment plans to reduce the color concrete.

Task 12 – Research and Recommend Cost Effective Alternate to the Color Concrete WEBB will conduct a thorough analysis of costs associated with alternative pavement coating options, providing stakeholders with insights into the financial/ maintenance and constructability implications. Additionally, a memorandum will outline the advantages and disadvantages of using alternative coating pavement compared to the originally proposed

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H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-03.docx colored concrete, facilitating informed decision-making.

Task 13 – Additional Graphics, Animation, and Presentation Preparation Services • We obtained drone footage for the La Quinta Evacuation Channel. • We Prepared three animations (at-grade, undercrossing, and overcrossing for the LQEC west bank connector.
• We Prepared two animations for the LQEC east bank connector with different lighting options. • We will prepare and assist with presentations for CVWD, Safety Personnel, and the school district.

Task 14 – Prepare Tree Planting Exhibit for the Urban Greening Program Grant WEBB assisted the CVAG with preparing an exhibit for tree-planting along the Arts and Music alignment. WEBB reviewed existing landscaping, trees, opportunities, and constraints along the corridor and recommended the proposed trees.

Task 15 – Prepare Additional Legal and Plats and Provide Additional Right-of-Way Effort We have estimated that approximately 15 legal and plats are needed for the project. After 65% plan preparation, it is determined that an additional 35 legal and plats are required. We will prepare additional legal and plats.

WEBB will provide additional appraisals, acquisitions, negotiations, and escrow coordination services.

Task 16 – Utility Potholing and Utility Relocation
• We estimated approximately 20 potholes are needed for the project. After 65% plan preparation, it is determined that an additional 30 potholes are needed for the project. • We will coordinate with IID to relocate power poles along Van Buren. • We will coordinate with the Valley Sanitary District for manholes located within the bike barrier.

Task 17 – Additional Field Survey
• WEBB conducted further research on ROW and titles for the existing easements along Ave 48, including locations at Adams St, Endless Sky, Dune Palms Rd, Miraflores Blvd, Bougainvillea St, Jefferson St, Hjorth St, Calle Conejo, Coronado Dr, Desert Grove Dr, Arabia St, Oasis St, and intersections at Ave 49/Hjorth St, Ave 49/Braley Ct, Van Buren St, Las Flores Park, as well as along Dillon Rd.
• WEBB conducted additional field topo and ROW delineation research at Solano Ave and the parkway spanning between Monroe St and Arabia St, to facilitate the installation of a new signal location and for drainage mitigation purposes.

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H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-03.docx • WEBB also conducted extra field topo at intersections along Ave 48, including Jackson St, Madison St, Monroe St, Outdoor Resort, Shields Ave, and Youngs Ln, to ensure compliance with ADA curb ramp designs.
• Furthermore, WEBB will conduct field topo and ROW research along the Dr. Carreon segment between Jackson St and Mangrove St. This is intended to support roadway widening efforts aimed at accommodating buffered Class II bike lanes at this segment.

Task 18 – Wayfinding Signages and Bike Amenities Hubs
Wayfinding Signages & Project Specific Signs
• As part of enhancing accessibility and navigation within the project area, WEBB will prepare the wayfinding signage plan. This plan will optimize the placement and design of signages to facilitate smooth movement for bicyclists along the corridor. • WEBB will design the street name signs explicitly tailored for the project, contributing to a cohesive and visually appealing streetscape that enhances the overall aesthetics and functionality of the project.

Bicycle Amenities Data Review and Design

• We will review the project bike amenities matrix at 9 locations and make recommendations on needed improvements. The recommendations will take into account the condition of each amenity type, required maintenance, needed utility infrastructure, or other specifics. • The team will develop a memorandum that reflects the specifications for each amenity type, inventory results, recommendations to be shown at the 9 locations (amenities layouts), and submit the results for CVAG acceptance.
• We will develop a layout and submittal for each of the nine locations including specific location for each amentity type.
• Results for the task will be presented via a virtual meeting and the task assumes one round of revisions. Attend up to two (2) meetings with the project team. • WEBB will provide the landscape themed plan sheets for the proposed bike amenities locations.

Task 19 – Additional Project Management and Coordination WEBB will provide additional project management and coordination. WEBB will schedule, chair, and prepare meeting agendas and meeting minutes. WEBB will collaborate closely with Golden Voice and the School District to facilitate and design the connection between Ave 49 and 50.

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H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-03.docx Task 20 – Additional Specification and Cost Estimate
WEBB will provide project specifications and cost estimates, including various options like colored concrete or pavement coating alternative for the bike pathway, as well as alternatives for the raised bike barrier.

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H:\2020\20-0003\Proposals, Contracts, & Change Orders\CO_2024-03\20-0003_Additional Services_2024-03.docx

EXHIBIT B - COMPENSATION FOR ADDITIONAL SCOPE OF SERVICES Services described in our Scope of Work (Exhibit “A”) shall be provided on a time and material basis not to exceed $2,234,565.

Compensation Breakdown
Task 1-Additional NEPA Effort $ 87,441
Task 2-Geotechnical and Drainage Analyses for the Bike Barrier Mitigation $ 28,457
Task 3-La Quinta Evacuation Channel Connector (LQEC Connector) $ 358,989 Task 4-Hjorth Street Alignment Extension to Ave 50 $ 47,000 Task 5-Prepare Improvement Plans for New Traffic Signal $ 203,500 Task 6-Revise Signing and Striping Plans $ 165,000
Task 7-Prepare Signing, Striping, and Pavement Marking Plans for the School Connector Spur $ 25,000
Task 8- Additional Effort for the Project Lighting $ 88,705 Task 9-Coordination with the CV Sync Project $ 10,000
Task 10-Resive Street Improvement & Intersection Improvement Plans $ 250,000
Task 11-Revise Art Treatment Plans $ 25,000
Task 12-Research & Recommend Alternate for Color Concrete $ 20,000 Task 13-Additional Graphics, Animation & Presentation Preparation $ 87,660 Task 14-Prepare Tree Planting Exhibit for Urban Greening Grant $ 12,000 Task 15-Prepare Additional Legal & Plats & Additional ROW $ 320,643 Task 16-Utility Potholing and Utility Relocation $ 189,670 Task 17-Additional Field Survey $ 30,000
Task 18-Wayfinding Signage and Bike Amenities Hubs $ 80,000 Task 19-Additional Project Management and Coordination $ 163,500 Task 20-Specifications and Cost Estimate $ 42,000
$ 2,234,565

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Item 8.

STAFF REPORT
7/10/2024
TO: Honorable Mayor and City Council Members
FROM: Jason Stevens, IT Manager
SUBJECT: Authorize the purchase of Axis camera system upgrade phase 2 for the amount of $144,979.00
STAFF RECOMMENDATION:

Staff recommends that the City Council authorize the purchase of equipment and services to facilitate an upgrade and replacement to the cities private camera server and surveillance system in a phased approach from Computer Consultants estimate 7174, for the amount of $144,979.00.

BACKGROUND:

The City of Coachella’s building structures currently have end of life and no longer supported stand-alone DVR/NVR (digital video recorder / network video recorder) camera systems at all of our primary facilities. While they are still functioning, there is not an ability to add additional cameras to locations where there is a current need to do so. Additionally, the recording times of these DVR’s is generally no longer than 60 days. If a request for camera footage is made older than 60 days the IT department is not able to accommodate the request. The one exception to this is the City of Coachella Public Library which was installed more recently, however this unit also is no longer under support and also has the limitations of a stand-alone DVR/NVR recording times.

The City of Coachella is obligated by law to retain all video footage for at least one year and the upgrade of the cities camera system aims to meet this requirement.

DISCUSSION/ANALYSIS:

Phase 1 is currently in progress which included the main primary camera server and immediately necessary camera upgrades for 5 critical high security areas. Due to supply chain issues phase 1 was greatly delayed which was expected and that is why this project was broken down into multiple phases. Now that the primary camera server is installed phase 2 can begin.

Phase 2 includes the upgrade of all existing cameras and addition of new cameras at the following locations, Corporate Yard, Civic Center, Senior Center and downtown Council Chamber.

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$200,000 was budgeted for this project for fiscal year 2023-2024. Phase 3 in a future fiscal year will upgrade cameras at the Library and Sanitation Plant and other locations as needed.

ALTERNATIVES:

1. Not authorize this upgrade at this time.

FISCAL IMPACT:

There is no fiscal impact. This expense was included in the 2023-24 Annual Budget.

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Item 9.

Estimate
Date
6/7/2024
Estimate #
7174
Name / Address

CITY OF COACHELLA
53-990 Enterprise Way
Coachella, CA 92236
75110 St Charles Place
Suite 4
Palm Desert, CA 92211
Project
Phone # 760-568-2355 Fax # 760-568-1184 [email protected] www.desertsupport.com Total
Subtotal
Sales Tax (8.75%)
Computer Consultants
Description Qty Rate Total
**Install cameras at the Civic Center, Corporate Yard, City Hall and Senior Center. **Civic Center - Install (6) indoor and (13) outdoor IP cameras. *Materials
AXIS P3267-LV indoor dome camera 6 949.00 5,694.00T
AXIS P3267-LVE outdoor dome camera 13 949.00 12,337.00T Camera license 19 99.00 1,881.00
*Labor
Install (6) indoor dome cameras and (13) outdoor dome cameras, activate licenses, line up pictures, focus and test.
72 125.00 9,000.00
**Senior Center - Install (19) indoor and outdoor IP cameras. *Materials
AXIS P3267-LV indoor dome camera 6 949.00 5,694.00T
AXIS P3267-LVE outdoor dome camera 13 949.00 12,337.00T Camera license 19 99.00 1,881.00
*Labor
Install (6) indoor dome cameras and (13) outdoor dome cameras, activate licenses, line up pictures, focus and test.
72 125.00 9,000.00
**Corporate Yard - Install (3) indoor (2) warehouse, and (8) outdoor cameras. *Materials
AXIS P3267-LV Indoor dome network camera in the cubicle area 3 949.00 2,847.00T Install AXIS P1468-LE 4k outdoor bullet camera on the exterior of the building 8 1,049.00 8,392.00T Install P3267-LVE outdoor dome cameras in the warehouse 2 949.00 1,898.00T External bullet camera wall mount extension arm 1 99.00 99.00T Camera license 13 99.00 1,287.00
CAT6 data cable and connectors 3 235.00 705.00T
*Labor
Install (3) indoor dome cameras, (8) outdoor bullet cameras and (2) outdoor dome cameras in the warehouse. Activate licenses, line up pictures, focus and test. Run 13 new CAT6 data cables to each camera, terminate, label, and test.
208 125.00 26,000.00
**City Hall - Install (13) outdoor dome cameras.
*Materials
Install P3267-LVE outdoor dome cameras 13 949.00 12,337.00T Camera license 13 99.00 1,287.00

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Item 9.

Estimate
Date
6/7/2024
Estimate #
7174
Name / Address

If this price quote meets with your approval, please sign below and return to our office. A deposit of 50% is due before commencement of work and the balance due upon completion of project. Thank you for the opportunity to provide this price quotation. This quotation is valid for 30 days.

Name _____________________________________ Date _________________

0.00

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$144,979.00
$139,456.00
$5,523.00

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Item 9.

STAFF REPORT
6/26/2024
TO: Honorable Mayor and City Council Members
FROM: Delia Granados, Deputy City Clerk
SUBJECT: Adopt Resolution No. 2024-26, Calling and Giving Notice of the Holding of a General Municipal Election to be held on Tuesday, November 5, 2024 STAFF RECOMMENDATION:

Adopt a resolution calling for a General Municipal Election to be held on November 5, 2024, for the election of one Mayor, two Council Members, one City Clerk and one City Treasurer; approving Candidate Statement Guidelines and Costs; and requesting consolidation with the Statewide Election to be held on that date.

BACKGROUND:

Pursuant to provisions of the law relating to General Law Cities in the State of California, a General Municipal Election shall be held on November 5, 2024. The following standard resolution has been prepared and is required to be adopted by City Council pursuant to the California Elections Code:
 Calling for and Giving Notice of Election
 Requesting Riverside County Board of Supervisors approve consolidation and provide election services
 Adopt regulations for candidates pertaining to Candidate Statement materials and including estimated costs of Candidate Statements
Pursuant to the requirements of the laws of the State of California relating to General Law Cities, this resolution calls the election for November 5, 2024, for the purpose of electing one Mayor for one two-year term, two Council Members to the City Council for one four-year term each, one City Clerk for one four-year term, and one City Treasurer for one four-year term; ensures ballots are in conformance with State Law; authorizes the City Clerk to prepare election materials as necessary; ensures polling is conducted in conformance with State Law; directs the City Clerk to provide notice of the election; and authorizes expenses to be paid upon presentation of an invoice for said election.

Included in this resolution is a request to the Riverside Board of Supervisors to Consolidate the General Municipal Election with the Statewide General Election, pursuant to Elections Code

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Item 10.

Section 10403. In doing so, the City Council authorizes the County of Riverside to canvass the returns and authorizes payment to the County of Riverside for specified election services.

Additionally, pursuant to Elections Code Section 13307 and the Federal Voting Rights Act, this resolution authorizes candidates the option to prepare a Candidate Statement with specific criteria, and provides the estimated cost for translation, handling and printing of each Candidate Statement. As with past elections, each candidate will be required to provide an advance deposit for the estimated cost of the candidate’s statement. The estimate in 2022 was $600.00. The Riverside County Registrar of Voters has yet to provide an estimate for this year.

Candidates may receive a bill or refund for the difference depending on how many candidates actually file a candidate statement.

The nomination period for the City of Coachella Mayor, City Council, City Clerk, and City Treasurer candidates is Monday, July 15 – Friday, August 9, 2024, during regular business hours. For the duration of the nomination period, City Clerk Office staff furnishes interested persons with all necessary paperwork to run for office (i.e., Nomination Papers, Conflict of Interest, optional Candidate Statement, etc.) as well as information related to State and local campaign disclosure regulations.

FISCAL IMPACT:

Funding for the General Municipal Elections will be included in Fiscal Year 2024/2025 General Fund Budget. The funding will be found in the City Clerk’s budget 101-11-112-10-334-000.

RECOMMENDED ALTERNATIVE(S):

Approve Resolution No. 2024-26 calling for a General Municipal Election to be held on November 5, 2024, for the election of one Mayor, two Council Members, one City Clerk, and one City Treasurer; approving Candidate Statement Guidelines and Costs; and requesting consolidation with the Statewide Election to be held on that date.

Attachment: Resolution No. 2024-26

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Item 10.

RESOLUTION NO. 2024-26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

COACHELLA, CALIFORNIA, CALLING AND GIVING NOTICE OF

THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE

CONSOLIDATED WITH THE STATEWIDE GENERAL ELECTION TO
BE HELD ON TUESDAY, NOVEMBER 5, 2024, FOR THE ELECTION OF

CERTAIN OFFICERS OF SAID CITY AS REQUIRED BY THE

PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA

RELATING TO GENERAL LAW CITIES, REQUESTING THE COUNTY

TO APPROVE SAID CONSOLIDATION AND TO RENDER SPECIFIED

SERVICES AND SETTING FORTH REGULATIONS FOR
CANDIDATES' STATEMENTS.

WHEREAS, under the provisions of the laws relating to General Law Cities in the State of California, a general municipal election shall be held in the City on Tuesday, November 8, 2022, for the elections of one (1) Mayor for the full term of two (2) years, two (2) Members of the City Council for the full term of four (4) years, one (1) City Clerk for the full term of four (4) years, and one (1) City Treasurer for the full term of four (4) years; and WHEREAS, a General Municipal Election is to be held in the City of Coachella, California, on Tuesday, November 5, 2024, and in the course of conduct of said election and in relation thereto it will be necessary to mail sample ballots and polling place inserts to the registered voters of the city and it will facilitate the election if the Registrar of Voters of the County of Riverside provides these and other specified services; and WHEREAS, all necessary expense in performing this service shall be paid by the City of Coachella.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COACHELLA,

CALIFORNIA DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That pursuant to the requirements of the laws of the State of California, relating to General Law Cities within the State, there shall be, and is hereby called and ordered held in the City of Coachella, California, on Tuesday, November 5, 2024, a general municipal election of the qualified electors of said City for the purpose of electing one (1) Mayor for the full term of two (2) years, two (2) Members of the City Council for the full term of four (4) years, one (1) City Clerk for the full term of four (4) years, and one (1) City Treasurer for the full term of four (4) years.

SECTION 2. That the ballots to be used at said election shall be, both as to form and matter contained therein, such as may be required by law to be used thereat.

SECTION 3. That the City Clerk of said City is thereby authorized, instructed, and directed to coordinate with the Registrar of Voters to procure and furnish any and all official

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Resolution No. 2024-26

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ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct said election.

SECTION 4. That the polls of said election shall be open at seven o'clock a.m., of the day of said election and shall remain open continuously from said time until eight o'clock p.m., of the same day when said polls shall be closed, except as provided in Section 14401 of the Election Code of the State of California.

SECTION 5. That in all particulars not recited in this Resolution, said election shall be held and conducted as provided by law for holding municipal elections in said City.

SECTION 6. That notice of the time and place of holding said election is hereby given and the City Clerk is hereby authorized, instructed and directed to give such further or additional notice of said election, in time, form and manner as required by law.

SECTION 7. That the Registrar of Voters is hereby authorized to canvass the returns of said General Municipal Election of November 5, 2024.

SECTION 8. That said City shall reimburse said Registrar for services performed when work is completed upon presentation of a bill.

SECTION 9. That pursuant to the requirements of Section 10403 of the Elections Code, the City Council of the City of Coachella, California, does hereby request the Board of Supervisors of the County of Riverside to consent and agree to the consolidation of a General Municipal Election with the Statewide General Election to be held in said City on Tuesday, November 5, 2024, for the purposes described herein, and to render specified services to the City relating to the conduct of said election.

SECTION 10. Candidate Statements.

A. Pursuant to Section 13307 of the Election Code of the State of California, each candidate for elective office to be voted for may prepare a candidate's statement on an appropriate form provided by the City Clerk. Such statement may include the name, age and occupation of the candidate and brief description of no more than two hundred (200) words of the candidate's education and qualifications expressed by the candidate himself/herself. Such statement shall not include party affiliation of the candidate, or membership of activity in partisan political organizations. Such statement shall be filed in the Office of the City Clerk, with payment of applicable fees, at the time the candidate's nomination papers are filed. Such statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m., the next working day after the close of the nomination period.

B. Pursuant to the Federal Voting Rights Act, candidate’s statements will be translated into all languages required by the County of Riverside. The County is required to translate candidate’s statements into the following languages: (Spanish)

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Resolution No. 2024-26

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C. The County will print and mail sample ballots and candidates’ statements to all voters in Spanish and any other required translation languages to only those voters who are on the County voter file as having requested a sample ballot in a particular language. The County will make the sample ballots and candidates statements in the required languages available at all polling places, on the County’s website, and in the Election Official’s office.

D. Translations:

1. The candidate shall be required to pay for the cost of translating the candidates statement into any required foreign language as specified in (A) and/or (B) of Section 10 above pursuant to Federal and\or State law.

2. The candidate shall be required to pay for the cost of translating the candidates statement into any foreign language that is not required as specified in (A) and/or (B) of Section 10 above, pursuant to Federal and\or State law, but is requested as an option by the candidate.

E. Printing:

1. The candidate shall be required to pay for the cost of printing the candidates statement in English in the main voter pamphlet.

2. The candidate shall be required to pay for the cost of printing the candidates statement in a foreign language required in (A) and/or (B) of Section 10 above, in the main voter pamphlet.

3. The candidate shall be required to pay for the cost of printing the candidates statement in a foreign language requested by the candidate in the main voter pamphlet.

4. The candidate shall be required to pay for the cost of printing the candidates statement in a foreign language required by (A) and/or (B) of Section 10 above, in the facsimile voter pamphlet.

F. Estimate, Deposit and Payment:

The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate’s statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the City his or her estimated pro rata share as a condition of having his or her statement included in the voter’s pamphlet. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements, the fee shall be paid at the time of filing said statement. The estimate in 2022 was $600.00. The Riverside County Registrar of Voters has yet to provide an estimate for this year. Accordingly, the clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund

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Resolution No. 2024-26

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any excess paid depending on the final actual cost. In the event of underpayment, the clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election.

G. Miscellaneous:

1. All translations shall be provided by professionally-certified translators.

2. The City Clerk shall allow (bold type) (underlining) (capitalization) (indentations) (bullets) (leading hyphens) to the same extent and manner as allowed in previous City elections.

3. The City Clerk shall comply with all recommendations and standards set forth by the California Secretary of State regarding occupational designations and other matters relating to elections.

4. No candidate will be permitted to include additional materials in the sample ballot package.

5. The City Clerk shall provide each candidate or the candidate’s representative a copy of this Resolution at the time nominating petitions are issued.

SECTION 11. The City Clerk is hereby directed to forward without delay to said Registrar of Voters, a certified copy of this Resolution.

SECTION 12. That the City Clerk shall certify to the passage and adoption of this Resolution, enter the same in the book of original Resolutions of said City, and make a minute of the passage and adoption hereof in the records of the proceedings of the City Council of said City in the minutes of the meeting at which the same is passed and adopted.

PASSED, APPROVED and ADOPTED this 26
nd day of June 2024.
___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk

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Resolution No. 2024-26

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APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney

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Item 10.

Resolution No. 2024-26

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STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2024-26 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 26 th day of
June 2024, by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Delia Granados
Deputy City Clerk

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Item 10.

STAFF REPORT
7/10/2024
TO: Honorable Mayor and City Council Members
FROM: Gabriel Perez, Development Services Director
SUBJECT: Authorize the City Manager to execute a revised task order with DTA for OnCall Professional Planning Consultant Services for a Fiscal Analysis of the Existing Coachella Sphere of Influence.

STAFF RECOMMENDATION:

Staff recommends that the City Council authorize the City Manager to execute the attached revised Task Order 1 with DTA for On-Call Professional Planning Consultant Services for preparation of a fiscal analysis and plan of services for the existing Coachella Sphere of Influence (SOI).

BACKGROUND:

In 2021, the Development Services Department established a list of qualified on-call Professional Planning Consultant Services to assist with Project Management/Entitlements, Long Range Planning, Environmental Review Analysis, Fiscal Impact Analysis, Design Review, and Landscape Architecture. DTA is a professional planning and fiscal consultant. The Development Services Department has an increased need for on-call professional planning consulting services related to current planning and long-range planning efforts. A fiscal analysis and plan of services for annexation applications to the Riverside Local Agency Formation Commission (LAFCO) are required from municipalities and special districts. On May 8, 2024, the City Council authorized the City Manager to execute a Professional Services Agreement with DTA to add the company to the City’s list of On-Call Professional Planning Consultant and execute a task order of $37,500 for the fiscal analysis and plan of services. Subsequent to the meeting it was determined that the City’s Western Annexation application to Riverside LAFCO will need to include 7 additional parcels in the existing Coachella sphere of influence West of Calhoun Street for a total amount of $42,000.

DISCUSSION/ANALYSIS:

Attached to this staff report is a draft Professional Services Agreement for DTA to provide on-call professional planning consultant services for a term of a year until March 1, 2026. The consultant will provide assistance with planning and fiscal analysis services to the Planning Division for development projects or long-range planning efforts. A task order for $42,000 is included for preparation of the fiscal analysis of the Pocket 7/Mesquite SOI (Coachella Western Annexation) and the Southern Airport SOI that will evaluate the fiscal impact of potential annexations of the City of Coachella SOI.

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Item 11.

ALTERNATIVES:

1. Authorize the City Manager to execute a revised task order of $42,000 for preparation of fiscal study for the Pocket 7/Mesquite and Southern Airport SOI.

2. Continue this item and provide staff direction.

FISCAL IMPACT:

The fiscal impact of this action would immediately be $42,000 and would require an appropriation from the General Fund. Additional fiscal and planning services from DTA cannot be directly determined and will be secured on an as needed basis based on the fee schedule provided in the PSA.

RECOMMENDED ALTERNATIVE(S):

Staff recommends Alternative #1 as noted above.

Attachment:

1. Task Order #1 (Revised) – Pocket 7/Mesquite and Southern Airport SOI fiscal analysis

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Item 11.

EXHIBIT "B"

TASK ORDER FORM
Task Order No. 1 (Revised)
Agreement: Fiscal Impact Analysis for Pocket7/Mesquite SOI and Southern Airport SOI Consultant: DTA
The Consultant is hereby authorized to perform the following services subject to the provisions of the Agreement identified above:

This engagement will include the preparation of a Plan of Services (POS) and the fiscal impacts of the annexation on the City General Fund for the P7/Mesquite Annexation (Coachella Western Annexation), as well as the preparation of an FIA for the Airport SOI Annexation. The full scope of work is attached.

List any attachments: (Please provide if any.)
Dollar Amount of Task Order: Not to exceed $42,000.00
Completion Date: October 1, 2024
The undersigned Consultant hereby agrees that it will provide all equipment, furnish all materials, except as may be otherwise noted above, and perform all services for the work above specified in accordance with the Agreement identified above and will accept as full payment therefore the amount shown above.

CITY OF COACHELLA DTA
Dated: Dated:

By: By:

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Item 11.

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Item 11.
www.FinanceDTA.com 18201 Von Karman Avenue, Suite 220
Irvine, CA 92612

CITY OF COACHELLA

SPHERE OF INFLUENCE ANNEXATION

PLANS OF SERVICE AND FISCAL IMPACT ANALYSES
JUNE 20, 2024
Prepared for:

City of Coachella
53990 Enterprise Way
Coachella, CA 92236
Attention: Gabriel Martin, Ph.D., City Manager

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Item 11.

TABLE

OF CONTENTS

SECTION PAGE
PROFESSIONAL QUALIFICATIONS ......................... 1 KEY PERSONNEL ....................................................... 4 A DTA Team Biographies ................................................ 4 SCOPE OF WORK ....................................................... 7 A POS for the 2024 Annexation ..................................... 9 B FIA for the City ............................................................ 11 C FIA for Airport SOI Annexation ............................... 12 D Virtual Meetings ......................................................... 14 E Optional Tasks............................................................ 14 FEE PROPOSAL ........................................................ 16 B Disclaimer .................................................................... 17 C Limitations .................................................................. 17

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Item 11.
1 SECTION I

PROFESSIONAL QUALIFICATIONS

Sphere of Influence Annexation June 20, 2024
Proposal for Plans of Service and Fiscal Impact Analyses www.FinanceDTA.com

PROFESSIONAL QUALIFICATIONS
DTA, formerly David Taussig & Associates, is pleased to submit this detailed proposal identifying the tasks required to complete Plans of Service (“POSs”) and Fiscal Impact Analyses (“FIAs”) on behalf of City of Coachella (the “City”). The POSs and FIAs are being prepared in connection with the proposed annexation of certain areas that are within the City’s Sphere of Influence (“SOI”) currently located in unincorporated Riverside County (the “County”), California, into the City. Notably, DTA recently conducted a series of FIAs and prepared POSs for the County of Riverside Local Agency Formation Commission (the “Riverside LAFCO”) related to the annexation of properties into the City of Murrieta, so we are familiar with Riverside LAFCO’s specific POS and FIA requirements. We also recently completed annexation FIAs and POSs for several annexations to the City of Rancho Cucamonga and are currently working on a large annexation to the City of Barstow.

DTA is a California public finance consulting firm with a national practice focusing on public-private partnerships and the establishment and implementation of infrastructure and public services financing programs for local municipalities in California and 21 other states. The firm has offices in Irvine, San Francisco, San Jose, and Riverside, California, as well as Dallas and Houston, Texas, Raleigh, North Carolina, and Tampa, Florida. Since its formation in 1985, the firm has assisted over 3,000 public and private sector clients in meeting their infrastructure and public services goals. DTA is licensed and registered with the U.S. Securities and Exchange Commission (“SEC”) and Municipal Securities Rulemaking Board (“MSRB”) as a Municipal Advisor (No. 867-01160) and follows all the fiduciary requirements associated with this designation. Additional information on DTA is available on our website (www.FinanceDTA.com).

DTA’s consulting services include:

Public infrastructure and public services financing strategies and implementation; Special tax and assessment engineering;
Fiscal and economic impact analyses;
Proposition (“Prop”) 218 and Assembly Bill (“AB”) 1600 compliance and nexus studies; Enhanced Infrastructure Financing District (“EIFD”) and other tax increment financing; Property Assessed Clean Energy (“PACE”) bond financing; LAFCO annexation and incorporation analyses;
Federal and state grant and loan applications;
Economic development and revitalization studies; and
Public improvement construction management services.

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Item 11.
2 SECTION I

PROFESSIONAL QUALIFICATIONS

Sphere of Influence Annexation June 20, 2024
Proposal for Plans of Service and Fiscal Impact Analyses www.FinanceDTA.com
DTA is the State of California’s leading financial consultant for Community Facilities Districts (“CFDs”). Our level of experience with the formation and issuance of bonds for CFDs is unequaled, as our firm has been involved in the establishment of over 1,200 CFDs to date. Since its establishment in 1985, DTA has structured and participated in the formation of over 2,000 public finance districts and bond issuance programs, with total authorized bonded indebtedness over $75 billion. Our financing programs have utilized a variety of public financing mechanisms, such as CFDs, Assessment Districts (“ADs”), 1972 Act Landscaping and Lighting Districts (“LLDs”), Certificates of Participation, Tax Allocation Bonds, Enhanced Infrastructure Financing Districts (“EIFDs”), Sewer and Water Revenue Bonds, Marks-Roos Bond Pools, Integrated Financing Districts, New Markets Tax Credits (“NMTCs”), state and Federal grants and loans, and various types of fee programs.

While DTA is primarily known for its specialized expertise in the design and administration of CFDs and various types of 1913/1915 Act ADs, as well as the issuance of a variety of types of municipal debt, the firm also provides fiscal and economic impact and Development Impact Fee (“DIF”) consulting services and is experienced in grant writing for Federal and state grant and tax credit programs. These capabilities are frequently combined with our infrastructure finance consulting services to develop public infrastructure and services financing strategies and plans.

On a national basis, DTA has planned and implemented Public Facilities Financing Plans (“PFFPs”) that have ranged from the quantitative analysis of a single financing mechanism for an individual facility to the preparation of a comprehensive public financing plan covering multiple facilities and public services through a series of financing mechanisms. We at DTA feel strongly that our financial analyses provide public officials, landowners, and other interested parties with the level of information needed to make fully informed decisions regarding land use, infrastructure, and public services financing issues. DTA staff has extensive experience working with various stakeholder groups, including public agencies, residents and businesses, property owner associations, land developers, public finance professionals, local Chambers of Commerce, and other interested parties.

In addition to the planning and implementation of public financing mechanisms, DTA is involved in fiscal and economic analyses of land development impacts, project feasibility studies, retail market analyses, and economic development studies. DTA’s ability to thoroughly analyze the revenues and costs to a local jurisdiction resulting from new development relates specifically to DTA’s extensive experience preparing FIAs of land development projects. DTA staff has prepared over 700 Fiscal Impact Reports (“FIRs”) estimating the revenue and cost impacts of various land use decisions on cities, counties, and special districts. Our firm has prepared FIRs in conjunction with Specific Plans, Environmental Impact Reports, incorporations and annexations, reuse studies, General Plan amendments, Development Agreements, and individual project proposals covering different types of residential, commercial/industrial, and mixed-use projects. DTA’s work on incorporations and annexations have included Plan of Services studies as required by various County LAFCOs.

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Item 11.
3 SECTION I

PROFESSIONAL QUALIFICATIONS

Sphere of Influence Annexation June 20, 2024
Proposal for Plans of Service and Fiscal Impact Analyses www.FinanceDTA.com
In terms of Economic Impact Analyses (“EIAs”), DTA has prepared over 200 of these studies for public agencies and land development firms that identify the general economic impacts of a future or existing development or plan on a municipality in terms of economic output gains or losses and job and wage creation opportunities. DTA is also highly experienced in grant writing for Federal and state grant and tax credit programs. These capabilities are frequently combined with our infrastructure finance consulting services to develop public infrastructure and services financing strategies and plans.

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Item 11.
4 SECTION II

KEY PERSONNEL

Sphere of Influence Annexation June 20, 2024
Proposal for Plans of Service and Fiscal Impact Analyses www.FinanceDTA.com

KEY PERSONNEL
DTA has assembled a Project team with the breadth of experience needed to provide the requested services in a professional and timely manner. The City’s work would primarily be handled out of DTA’s Irvine office. David Taussig will serve as the Principal-in-Charge of DTA’s Project team and handle primary account responsibilities for this engagement. Mr. Taussig will attend meetings as necessary and supervise all Project staff. He will be assisted by Jerry Wen, a Senior Vice President at DTA, in addition to other support staff.

A DTA Team Biographies
David Taussig
Chairman/Managing Director | [email protected]
Mr. Taussig has over 45 years of experience in the fields of real estate finance and urban economics. His areas of expertise include municipal finance programs for infrastructure and public facilities development, fiscal and redevelopment impact analyses, and land development project feasibility studies.

Mr. Taussig has an extensive background in computerized financial analyses. Since founding DTA in 1985, Mr. Taussig has developed several state-of-the-art analytical methods and modeling approaches, in addition to directing the formation of over 1,000 public financing districts and subsequent sale of tax-exempt municipal bonds. These districts have funded public infrastructure and services for many types of residential and non-residential development and included several hundred master-planned communities built throughout California and in several other western states. Mr. Taussig’s work has involved both the preparation and implementation of public financing plans and his public sector clients have included virtually every major county and city within California, the California Statewide Communities Development Authority (“CSCDA”), and hundreds of special districts. He has provided similar consulting services to many of the largest land development firms in the State of California. The financing programs implemented by Mr. Taussig have ranged from land-secured CFDs and ADs to redevelopment and EIFD tax increment programs and lease revenue-based Certificates of Participation. In addition, Mr. Taussig has been heavily involved in the successful preparation of grant applications to State agencies, such as the Department of Water Resources and Department of Housing and Community Development, and implementation of tax credit programs to fund non-residential development.

Mr. Taussig has also overseen the preparation of numerous feasibility and fiscal and economic impact studies involving computerized analyses of project cash flows and/or impacts on public agencies and landowners. He has handled the preparation of over 250 fiscal impact studies utilized by public agencies to determine the impact of new development, land use plans, incorporations, and annexations on a municipality. Over the past 39 years, Mr. Taussig has prepared fiscal and economic impact studies for several hundred public and private sector clients, including the Cities of Cathedral City, Fontana, Irvine, Los Angeles, Menifee, Paso

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Item 11.
5 SECTION II

KEY PERSONNEL

Sphere of Influence Annexation June 20, 2024
Proposal for Plans of Service and Fiscal Impact Analyses www.FinanceDTA.com
Robles, Tustin, Vallejo, and Vista and the Counties of Fresno, Los Angeles, Orange, Riverside, San Bernardino, and San Diego.

Prior to establishing his own firm, Mr. Taussig was the Director of Finance for Gfeller Development Company, where he handled all take-out and construction financing for the company’s residential projects and infrastructure. He also prepared development project proformas that were used by prospective lenders and joint venture partners to evaluate the company’s proposed projects.

Mr. Taussig was previously employed for 6 years by Mission Viejo Company (“MVC”) where, as the Manager of Housing and Community Development, he was involved in the planning and financing of two planned communities encompassing over 50,000 homes. Mr. Taussig handled a substantial portion of MVC’s infrastructure financing during that period. Prior to that, he worked for 5 years in the public sector as the Administrator of a Federal housing and community development program and as a Land Use Planner.

Mr. Taussig’s educational background includes a master’s degree in city planning from the University of California at Berkeley and B.A. in economics from Cornell University. He has attained a Series 54 license as a Principal Municipal Advisor and Series 50 license as a Municipal Advisor under regulations promulgated by the SEC and MSRB. In addition, Mr. Taussig received full certification from the American Institute of Certified Planners in 1982. He is also a Registered Investment Advisor (“RIA”) and member of the Urban Land Institute’s (“ULI’s”) National Council of Public-Private Partnerships (“NCPPP”).

Jerry Wen, CFA
Senior Vice President | [email protected]
Jerry Wen, Chartered Financial Analyst (“CFA”), Senior Vice President, has a background in CFD and AD formation and administration. Since joining DTA in 1999, Mr. Wen has been involved in all aspects of CFD and AD formation and implementation, including boundary map preparation, special tax and cash flow analyses, overlapping debt analyses, and RMAs of special taxes.

Mr. Wen has also been responsible for numerous due diligence assignments, including the review and analysis of existing CFDs, preparation of property owner disclosure documentation, and evaluation of bond financing feasibility. Mr. Wen is actively involved in the administration of numerous CFDs and ADs and familiar with the preparation of annual budgets, Continuing Disclosure Reports, and California Debt and Investment Advisory Commission (“CDIAC”) Yearly Fiscal Status Reports, bond indenture compliance analyses, delinquent special tax monitoring and follow-up, and parcel change, subdivision, and development research.

Mr. Wen has also been responsible for the preparation of over 150 FIAs that have evaluated the municipal revenues generated by one or more land development projects as compared with the costs to a municipality of providing public services to those projects. He has also prepared Economic Impact Reports to determine the direct, indirect, and induced employment and economic benefits generated by new development. Mr. Wen has conducted dozens of these types of studies for projects in the Cities of Carlsbad, Claremont, Chula Vista, Costa Mesa,

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Item 11.
6 SECTION II

KEY PERSONNEL

Sphere of Influence Annexation June 20, 2024
Proposal for Plans of Service and Fiscal Impact Analyses www.FinanceDTA.com
Covina, Menifee, Murrieta, Norco, Ontario, Placentia, Rialto, Riverside, San Marcos, Santa Ana, and Stanton and the Counties of Riverside, San Benito, San Bernardino, and Sutter. He has also led DTA’s efforts in the annexation of properties to various cities and special districts throughout the State of California.

In 1998, Mr. Wen received a B.A. in biology from Cornell University. In 2008, he earned the right to use the CFA designation. Mr. Wen has also attained his Series 50 licensing as a registered Municipal Advisor with the SEC and MSRB.

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Item 11.
7 SECTION III

SCOPE OF WORK

Sphere of Influence Annexation June 20, 2024
Proposal for Plans of Service and Fiscal Impact Analyses www.FinanceDTA.com

SCOPE OF WORK
The City of Coachella (“City”) is in the process of annexing certain areas currently located in unincorporated Riverside County (the “County”) and the City’s Sphere of Influence (“SOI”). The tasks listed below shall be undertaken by DTA to prepare the POS and associated FIA to support the annexation of an area commonly known as West Annexation Area 2024 (the “2024 Annexation”), as depicted in Figure 1 below.

Figure 1: Boundaries of 2024 Annexation

In addition, the City is currently contemplating a potential annexation of the area north of the Jacqueline Cochran Regional Airport and within City’s southern SOI (the “Airport SOI Annexation”), depicted in Figure 2 below. DTA will prepare the FIA for the annexation of Airport SOI to assist the City in evaluating the fiscal impact of such annexation. Hereinafter, the 2024 Annexation and Airport SOI Annexation shall be collectively identified as the “Annexation Areas.”

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Item 11.
8 SECTION III

SCOPE OF WORK

Sphere of Influence Annexation June 20, 2024
Proposal for Plans of Service and Fiscal Impact Analyses www.FinanceDTA.com
Figure 2: Boundaries of Airport SOI Annexation
To ensure the accuracy of its fiscal analysis, DTA will rely on both a Multiplier Approach and Case Study Approach to evaluate the cost of services that will continue to be rendered by current service providers, such as the County, and those to be rendered in the Annexation Areas by the City or other service providers. Under this approach, DTA would send e-mail correspondence and conduct phone interviews with current and future providers to determine current levels of service and future levels of service for the Annexation Areas, as well as their available funding sources. DTA will use existing information regarding the Annexation Area research from any available City or County documents, such as approved planning documents, if available.

This engagement will include the preparation of a POS and the fiscal impacts of the annexation on the City General Fund for the 2024 Annexation, as well as the preparation of an FIA for the Airport SOI Annexation.

Notably, the fiscal analyses described below for the City General Fund cannot be finalized until the City and County reach a Property Tax Sharing Agreement determining the portions of the County’s current property tax allocation to be shared with the City.

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Item 11.
9 SECTION III

SCOPE OF WORK

Sphere of Influence Annexation June 20, 2024
Proposal for Plans of Service and Fiscal Impact Analyses www.FinanceDTA.com
A POS for the 2024 Annexation
To prepare the POS for the applicable Annexation Area, DTA will perform the following tasks:

Task 1 – Background Materials and Fiscal Research
DTA shall collect and review all background materials and data necessary for the POS, some of which shall be provided by the City or County. As part of this task, DTA shall perform the following tasks:

Collect proposed land uses within such Annexation Area by land use type based on City and/or County approvals, including gross and net acres, floor area ratio, building square footage, etc.;*
Gather information on the Annexation Area’s specific location, Assessor Parcel Numbers (“APNs”), and Tax Rate Areas (“TRAs”);*
Obtain a map of the Annexation Area that reflects any existing or proposed specific development approvals;* and
Determine demographic characteristics of the project by existing or proposed land use type utilizing data from the City’s or County’s General Plan*, the City, the Riverside County Transportation Authority (“RCTA”), the State Department of Finance, and other data sources.
*To be provided by the City or County:

Task 2 – Financial and Services Data Collection
DTA will determine the agencies that are currently providing services to the applicable Annexation Area, as well as those who will be providing services to it in the future, as follows:

DTA shall prepare a separate series of e-mails to be sent to various County departments, as well as all other agencies currently providing services to such Annexation Area (the “Current Providers”). Such e-mails would request the following information from each Current Provider:
i. The current level of service, location(s) from which each service is being provided, and costs that residents/property owners are currently charged for such service;
ii. Identification of whether the Current Provider anticipates that it will continue to provide the service once the Annexation Area is developed; iii. If the answer to item (ii) is affirmative, DTA shall request the level of service that the Current Provider expects to render and costs of rendering such service as the Annexation Area is being developed, as well as at Annexation Areas build-out; iv. Determination of what upgrades in facilities or additional personnel will be required to extend the service to the Annexation Area once development in the Annexation Area proceeds, as well as once it is built-out; and

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Item 11.
10 SECTION III

SCOPE OF WORK

Sphere of Influence Annexation June 20, 2024
Proposal for Plans of Service and Fiscal Impact Analyses www.FinanceDTA.com
v. The date on which service will be made available to the Annexation Area after the annexation.

DTA will prepare a separate series of e-mails to the City, the County, and any other future service providers asking for the same information requested under items (iii), (iv), and (v), above, for services that these other service providers will be rendering.

If necessary, DTA shall follow up with phone calls and e-mails to each current and future provider to ensure that the necessary data has been collected from all providers.

Types of services to be considered under Task 2 shall include the following:

Animal control; Public transit;
Building inspection; Road maintenance and improvements; Cable TV; Schools;
Drainage; Solid waste disposal;
Emergency medical; Street lighting;
 Fire protection; Street sweeping;
Flood control; Trash collection;
Land use regulation; Vector control;
Library services; Wastewater treatment;
Local law administration; Water supply; and
Parks, open space and landscape maintenance; County General services.

Public recreation;
DTA will evaluate the present and planned capacity of public facilities and adequacy of public services, including all infrastructure needs or deficiencies.

Task 3 – POS Table
Based on input from Task 2, DTA shall prepare a POS Table that identifies each type of service provided by the Current Provider and proposed service provider once the development of the Annexation Area is initiated and once the Annexation Area has been built-out.

Task 4 – Written POS Report
DTA will prepare a written POS Report to be submitted to the City, County, and County LAFCO summarizing the information collected from these parties under Tasks 1 and 2 for each of the services listed in the POS Table, as well as a copy of the POS Table itself. Under this POS, the services that are to be transferred to the City will be listed, as will those services that will continue to be provided by the County or other service provider. Major changes to the POS based on revised input from the City, County, LAFCO, or other interested parties once the POS has been submitted to them shall be considered out of scope and may require additional fees if these revisions cause the budget to be exceeded.

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Item 11.
11 SECTION III

SCOPE OF WORK

Sphere of Influence Annexation June 20, 2024
Proposal for Plans of Service and Fiscal Impact Analyses www.FinanceDTA.com
B FIA for the City
In connection with the POS for the City, DTA shall also prepare an FIA analyzing the fiscal impacts of the proposed annexation on the City General Fund, as discussed below. In general, the City is likely to be responsible for many of the local services to be provided after the annexation, with the City’s expenditures and revenues to be determined by DTA through the use of a Per Capita and Per Employee Multiplier analysis of the City’s most recent General Fund budget, or by a Case Study analysis for certain services if the agency providing those services provides specific information to DTA.

Task 5 – Background Project and Fiscal Research
DTA shall review additional background materials describing the applicable Annexation Area that are not already covered under Task 1, such as the following:

DTA will identify projected market prices and valuations for all identified land uses listed under Task 1;* and
DTA shall determine the existing total property tax rates for each TRA currently included within such Annexation Area. DTA will obtain breakdowns of general levy tax allocation factors from the County Auditor-Controller for each TRA. *To be provided by the City and County.

Task 6 – City Cost Impacts
DTA will employ the Per Capita Multiplier Approach and/or Case Study Approach for calculating relevant City costs related to such Annexation Area. This task includes an analysis of the City’s current operating budget and relevant City documents. DTA would conduct the following activities under this task:

This task includes the analysis of the City’s current operating budget and relevant City studies or reports (if applicable) to assess the proposed Annexation Area’s City General Fund costs at build-out; and
DTA shall quantify existing infrastructure networks (e.g., existing road lane miles) and service program levels (e.g., number of sworn police officers per 1,000 people or equivalent building square footage) or obtain level of service standards from the City to be applied to the Annexation Area.

Task 7 – City Revenue Impacts
DTA will generally employ the Case Study Approach for certain applicable City revenues, such as sales taxes (direct and indirect, as well as Measure U), Utility User’s Taxes (“UUTs”), Transient Occupancy Taxes (“TOTs”), property taxes, motor Vehicle License Fee (“VLF”) in-lieu fees, and franchise fees. DTA will calculate property taxes based on the TRAs in which the Annexation Area is located and the City’s share of 1% secured ad valorem property taxes after entering into

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Item 11.
12 SECTION III

SCOPE OF WORK

Sphere of Influence Annexation June 20, 2024
Proposal for Plans of Service and Fiscal Impact Analyses www.FinanceDTA.com
a property tax sharing agreement with the County1.

Where applicable, DTA will employ the Per Capita Multiplier Approach for calculating other City revenues, such as gas taxes, fines and forfeitures, State subventions, and other miscellaneous revenue sources. This task will involve an analysis of the City's current operating budget for selected revenue categories.

Task 8 – Overall Fiscal Impacts on the City

8.1 Projection of Annual City Costs and Revenues: Based on the findings of Tasks 5-7, this task involves the analysis and estimation of the fiscal impacts on the City General Fund that will result from the Annexation Area. DTA will estimate the recurring fiscal cost for the City’s provision of public services and operation and maintenance of public facilities for the Annexation Area at build-out. This task also involves projecting recurring revenues to the City from the Annexation Area at build-out.

8.2 Projection of Net Fiscal Impact to the City: This portion of the analysis will include an evaluation of the fiscal balance generated by the Annexation Area on the City General Fund. If a fiscal shortfall exists, DTA shall project the annual residential and non-residential service charges that would be necessary to mitigate any fiscal imbalance.

Task 9 – Executive Summary
DTA shall prepare an Executive Summary of the fiscal impacts of the annexation on the City General Fund, plus numerous charts and tables, to be presented to the City with the model as an attachment. Please note that DTA shall make minor revisions to the Executive Summary after submittal to the City, such as grammatical, calculation, and structural edits. However, any major revisions to the Executive Summary, including land use changes or revised assumptions, will be considered Additional Work (please see Section IV below for additional information).

C FIA for Airport SOI Annexation
DTA shall prepare an FIA analyzing the fiscal impacts of the proposed annexation on the City General Fund, as discussed below. In general, the City is likely to be responsible for many of the local services to be provided after the annexation, with the City’s expenditures and revenues to be determined by DTA through the use of a Per Capita and Per Employee Multiplier analysis of the City’s most recent General Fund budget, or by a Case Study analysis for certain services if the agency providing those services provides specific information to DTA.

1 The City FIA cannot be finalized until the final property tax share percentage is determined.

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Item 11.
13 SECTION III

SCOPE OF WORK

Sphere of Influence Annexation June 20, 2024
Proposal for Plans of Service and Fiscal Impact Analyses www.FinanceDTA.com
Task 10 – Background Project and Fiscal Research
DTA shall review additional background materials describing the applicable Annexation Area that are not already covered under Task 1, such as the following:

Task 11 – City Cost Impacts
DTA will employ the Per Capita Multiplier Approach and/or Case Study Approach for calculating relevant City costs related to such Annexation Area. This task includes an analysis of the City’s current operating budget and relevant City documents. DTA would conduct the following activities under this task:

Task 12 – City Revenue Impacts
DTA will generally employ the Case Study Approach for certain applicable City revenues, such as sales taxes (direct and indirect, as well as Measure U), UUTs, TOTs, property taxes, motor VLF in-lieu fees, and franchise fees. DTA will calculate property taxes based on the TRAs in which the Annexation Area is located and the City’s share of 1% secured ad valorem property taxes after entering into a property tax sharing agreement with the County2 .

Task 13 – Overall Fiscal Impacts on the City

13.1 Projection of Annual City Costs and Revenues: Based on the findings of Tasks 10-12, this task involves the analysis and estimation of the fiscal impacts on the City General Fund that will result from the Annexation Area. DTA will estimate the recurring fiscal 2 The City FIA cannot be finalized until the final property tax share percentage is determined.

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Item 11.
14 SECTION III

SCOPE OF WORK

Sphere of Influence Annexation June 20, 2024
Proposal for Plans of Service and Fiscal Impact Analyses www.FinanceDTA.com
cost for the City’s provision of public services and operation and maintenance of public facilities for the Annexation Area at build-out. This task also involves projecting recurring revenues to the City from the Annexation Area at build-out.

13.2 Projection of Net Fiscal Impact to the City: This portion of the analysis will include an evaluation of the fiscal balance generated by the Annexation Area on the City General Fund. If a fiscal shortfall exists, DTA shall project the annual residential and non-residential service charges that would be necessary to mitigate any fiscal imbalance.

Task 14 – Executive Summary
DTA shall prepare an Executive Summary of the fiscal impacts of the annexation on the City General Fund, plus numerous charts and tables, to be presented to the City with the model as an attachment. Please note that DTA shall make minor revisions to the Executive Summary after submittal to the City, such as grammatical, calculation, and structural edits. However, any major revisions to the Executive Summary, including land use changes or revised assumptions, will be considered Additional Work (please see Section IV below for additional information).

D Virtual Meetings
Task 15 - Presentation of POS and FIA Conclusions
DTA shall formally present the conclusions of its POS and FIA work product at two (2) virtual meetings with the City, County, LAFCO and other interested parties.

E Optional Tasks
Task 16 – Report Preparation
DTA shall prepare full narrative Fiscal Impact Report(s) (“FIRs”) (beyond the preparation of Executive Summary-level documents) detailing the impacts of the transfer of the Annexation Area(s) to the City on the City General Fund. Each FIR will contain a detailed discussion and analysis of the assumptions, methodology, and findings of the corresponding fiscal impact study.

Task 17 – Property Tax Sharing Agreement Negotiations
At the request of the City, DTA shall assist in negotiations regarding the Property Tax Sharing Agreement between the City and County. Notably, the data included in the City and County FIAs to be prepared by DTA under this Scope of Work could be utilized as the basis for property tax negotiations between the City and County. As it is likely that a series of separate fiscal analyses may be needed to determine the final property tax sharing percentages agreed upon by the two parties, DTA would keep track of its time on this task separately on a time and materials basis. This cost would be invoiced as an additional charge if it causes the total proposed budget below to be exceeded.

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Item 11.
15 SECTION III

SCOPE OF WORK

Sphere of Influence Annexation June 20, 2024
Proposal for Plans of Service and Fiscal Impact Analyses www.FinanceDTA.com
Task 18 – Additional Annexations
At the request of the City, DTA shall prepare additional FIAs for other potential annexations of unincorporated areas into the City.

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Item 11.
16 SECTION IV

FEE PROPOSAL

Sphere of Influence Annexation June 20, 2024
Proposal for Plans of Service and Fiscal Impact Analyses www.FinanceDTA.com

FEE PROPOSAL
The proposed budget for the tasks listed in the Scope of Work is detailed below in Table 1.

DTA shall be remunerated for consulting services (as described above in the Scope of Work) on an hourly basis according to the rates set forth in Table 2 below, with invoices being submitted to the City monthly.

Table 1: Proposed Budget
Task Nos. Project Task Maximum Charge
1-9 POS for 2024 Annexation $27,500
10-14 FIA for Airport SOI Annexation $12,500
15 Two (2) Virtual Meetings Included
Subtotal $40,000
Out-of-Pocket Expenses 1 $2,000
Total $42,000
Note:

1. Out-of-pocket and administrative expenses shall be equal to 3% of DTA’s billings for labor, plus travel costs and any outside vendor payments (including those for CoStar, as applicable).

Table 2: DTA’s Fee Schedule
Labor Category Labor Rate
President/Managing Director $320/Hour
Senior Vice President $290/Hour
Vice President $250/Hour
Senior Manager $210/Hour
Manager $200/Hour
Senior Associate $190/Hour
Associate III $175/Hour
Associate II $165/Hour
Associate I $150/Hour
Research Associate II $140/Hour
Research Associate I $125/Hour
All hourly rates for services apply through June 30, 2025, and are subject to a cost-of-living increase at that time. On or about the first two weeks of each month during which consulting services are rendered hereunder, DTA shall present to the City an invoice covering the current consulting services performed and reimbursable expenses incurred pursuant to this Notice of Authorization. Invoices shall be paid by the City within 30 days of the date of each invoice. A 1.2% charge may be imposed monthly against accounts that are not paid within 45 days of the date of each invoice. The prevailing party in any legal action brought by one party against the other and arising out of this Consultant Agreement

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Item 11.
17 SECTION IV

FEE PROPOSAL

Sphere of Influence Annexation June 20, 2024
Proposal for Plans of Service and Fiscal Impact Analyses www.FinanceDTA.com
shall be entitled, in addition to any other rights and remedies it may have, to reimbursement for its expenses, including court costs and reasonable attorneys’ fees.

B Disclaimer
While DTA has a fiduciary responsibility as a licensed Municipal Advisor, DTA is not, unless otherwise stipulated, acting as the City’s Municipal Advisor. The services discussed herein do not constitute any financial advice or fall under the category of municipal advisory services as defined by the SEC.

C Limitations
This budget covers only those tasks outlined in Tasks 1-15 in the Scope of Work. Additional consulting services beyond those included in the Scope of Work ("Additional Work") shall require additional fees at the hourly rates listed above if they cause the budget listed in Table 1 to be exceeded. For example, the following would be considered Additional Work:

Any research by DTA staff to assist service providers, including the City or County, in determining appropriate levels of services or costs;
Work associated with the preparation of a POS for more than one Annexation Area set of land uses or to reflect significant changes in the Annexation Area’s land uses during the preparation of the analyses;
Work associated with the preparation of FIAs for more than two Annexation Area sets of land uses or to reflect significant changes in the two Annexation Areas’ land uses during the preparation of the analyses;
Additional analysis based on revised assumptions requested by the City, County, or LAFCO after the POSs and their associated FIAs have been submitted for their review; Any significant revisions to the report requested by the City, County, LAFCO, or other interested parties after submittal of the Final Report to these parties; Preparation of full detailed Fiscal Impact Reports beyond the completion of Executive Summaries;
Assistance in negotiations with land developers or the County, including property tax sharing negotiations;
Attendance at any in-person meetings;
Attendance at more than two (2) virtual meetings for presentation purposes; and Any expenses incurred as a result of out-of-scope work.

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Item 11.
18201 VON KARMAN AVENUE, SUITE 220
IRVINE, CA 92612
PHONE: (800) 969-4DTA
www.FinanceDTA.com
Public Finance
Public-Private Partnerships
Development Economics
Clean Energy Bonds

Page 135 ends

Item 11.

STAFF REPORT
7/10/2024
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize issuance of facility use and special event permits to College of the Desert to host thirteen home games at Rancho Las Flores Park.

STAFF RECOMMENDATION:

Authorize issuance of facility use and special event permits to College of the Desert to host thirteen home games at Rancho Las Flores Park.

EXECUTIVE SUMMARY:

Due to ongoing construction on College of the Desert’s (COD) soccer fields, COD is in need of alternative facilities to host their home games between September 17, 2024 - November 5, 2024.

Due to the regulation size field needed the recommended field location to be considered for COD’s use is Rancho Las Flores Field 3; COD is agreeable to this facility. The correspondent fees for the requested use include: Facility Use Fee of $591.00, plus a $600.00 deposit and standard Special Event Permit Fee of $25.00; these fees are broken down below in more detail.

Staff has discussed this requested use with the Coachella Valley Soccer League (CVSL) who are the local youth soccer league in season at the requested time and use all three fields at Rancho Las Flores Park. CVSL is agreeable to the request.

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Item 12.

FISCAL IMPACT:

Total fees collected for requested use will have a positive fiscal impact of $616.00.

Page 137 ends

Item 12.

STAFF REPORT
7/10/2024
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize City Manager to approve the Notice of Completion for City Project No. LL-04, accept project as complete and direct City Clerk to record the Notice of Completion.

STAFF RECOMMENDATION:

Authorize City Manager to approve the Notice of Completion for City Project No. LL-04, accept project as complete and direct City Clerk to record the Notice of Completion.

EXECUTIVE SUMMARY:

The City published a Request for Bids for the Vista Escondida Landscaping and Park Improvements Project LL-04. This bid closed on May 30, 2023 and the City received two responses. On June 28, 2023, the project was awarded to Urban Habitat Inc., in the amount of $1,137,524.05.

The bid improvements have provided for finished grading, installation of irrigation, trees, plant material and solar lights at three retention basins within the Vista Escondida/Escondida Pointe residential development. The project also provided for finished grading, installation of irrigation, trees, plant material, site lighting, park amenities (sand volleyball court, pavilion area, and playground equipment) for the small pocket park addition within the Vista Escondida/Vista Pointe residential development.

Urban Habitat Inc has completed its responsibilities on the project. This project was completed at the awarded amount and has no change orders; the 90-day maintenance period has also been completed by the contractor. Staff recommends that their work be accepted as complete and that the City Council authorize the filing of the attached Notice of Completion for Project LL-04.

FISCAL IMPACT:

The recommended action will not have a fiscal impact.

Attachments: Notice of Completion

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Item 13.

To be recorded with County Recorder
within 10 days after completion and
Acceptance. No recording fee.

When Recorded, return to:

Delia Granados, Deputy City Clerk
City of Coachella
53462 Enterprise Way
Coachella, CA 92236 (For Recorders Use)
Notice of Completion
(California Civil Code Section 3093 - Public Works)
Notice is hereby given by the undersigned owner, a political subdivision of the State of California that a public work improvement described as:

Vista Escondida Landscaping and Park Improvements Project LL-04, City Project No. LL-04 has been completed and was accepted by the undersigned awarding authority on the date hereof.

Landscape and park improvements have been installed and energized.

The contractor on such work was Urban Habitat Inc. and the surety on his bond is The Gray Casualty & Surety Company located at P.O. Box 6202, Metairie, LA 70009-6202. The real property upon which said work was performed is in the City of Coachella, County of Riverside, and State of California.

The nature of the interest of the owner is in fee.

Date: July 10, 2024 City of Coachella
(Date of Acceptance) (Name of Political Subdivision)
Owner Address:
53462 Enterprise Way
Coachella, CA 92236
By:________________________________
Gabriel D. Martin, Ph. D
Title: _________City Manager________
I hereby certify that I am the Deputy City Clerk of the governing board of the City of Coachella, the political subdivision which executed the foregoing notice and on whose behalf I make this verification; that I have read said notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct.

Executed at Coachella , California on June 12, 2024
(City Where Signed)
________________________________
Delia Granados, Deputy City Clerk, City of Coachella County Counsel Form 1 (Rev. 5-64)

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Item 13.

STAFF REPORT
7/10/2024
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Approve Cooperative Agreement for El Grito Event between: the City of Coachella, Telemundo and Mexican Consulate in San Bernardino and approve operation of a beer garden at Rancho Las Flores Park for the 2024 El Grito Event.

STAFF RECOMMENDATION:

Approve the Cooperative Agreement for El Grito Event between: the City of Coachella, Telemundo and Mexican Consulate in San Bernardino; approve operation of a beer garden at Rancho Las Flores Park for the 2024 El Grito Event; and authorize the City Manager to execute the Cooperative Agreement.

EXECUTIVE SUMMARY:

The El Grito event is an annual City event delivered in partnership with the following agencies:

Telemundo and the Mexican Consulate in San Bernardino (Consulate). After meeting with the event partners, staff is recommending the 2024 event date be Sunday, September 15 th from 3pm -
10/11pm at Rancho Las Flores Park. This event draws 15,000-20,000 attendees; this is the largest of the city’s annual events.

The Cooperative Agreement identifies the responsibilities of each party. The City provides the venue, coordinates and secures food vendors, informational booths, beer garden operator to a Coachella licensed business, provides/develops all event passes, manages parking, provides security officers, provides all utilities, develops VIP area and provides VIP food, and pays for the stage costs. Telemundo secures all live entertainment, solicits all sponsorships, manages the stage day of event, provides a DJ for event, and pays for all advertisement of event; the contribution by Telemundo is estimated at $120,000. The Consulado coordinates and performs the “El Grito” ceremony for the event.

Staff is recommending approval of this Cooperative Agreement and operation of a beer garden at Rancho Las Flores Park for the 2024 “El Grito” event on September 15, 2024 from 3pm to 11pm.

Staff recommends identifying the operator of the beer garden be Coachella Bar, who in partnership with Frias Presents, have committed a $5,000 sponsorship for the event as the event’s beer operator; this sponsorship will contribute towards stage costs for the event. Staff is recommending that the City Manager is authorized to execute the Cooperative Agreement.

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Item 14.

FISCAL IMPACT:

There is no fiscal impact to the General Fund, this is identified in the proposed FY 2024/2025 budget.

ATTACHMENT:
 Cooperative Agreement

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Item 14.
1 UPDATED COOPERATIVE AGREEMENT
This Agreement (“Agreement”) is made as of July 10, 2024 by and between Gulf-California Broadcast Company for KUNA Telemundo 15 and La Poderosa 96.7 (“KUNA-TV-FM”), the City of Coachella (“City”) and the Mexican Consulate (“Consulate”) in reference to the following facts.

RECITALS
A. KUNA-TV-FM is in the business of advertising and promoting special events and festivals; B. The City has approached KUNA-TV-FM to partner in delivering Fiestas Patrias (“Event”) which in 2024 would be held on Sunday, September 15, 2024 at Rancho Las Flores Park, in the City of Coachella, from 3pm to 10pm;
C. The City’s goal for the Event is to promote and enhance the good will and reputation of the City of Coachella, attract visitors to the City and to provide positive cultural education and experience for the residents and visitors to the City; and D. Therefore, the parties have agreed to collaborate with one another in connection with the development, production and promotion of the Event.

WHEREFORE, the parties agree as follows.

AGREEMENT

1. Collaboration. The parties hereby agree to collaborate for the purpose of presenting the Event.

The Event will be held on September 15, 2024. The target attendance is 15,000-20,000 participants, exclusive of event staff, vendors and performers.

2. Contributions By KUNA-TV-FM. KUNA Telemundo 15 and La Poderosa 96.7 will be responsible for performing and sponsoring payment of the following:
a. Arranging for marketing and promotion of the Event:
i. Five week on-air promotion (August 12, 2024 – September 22, 2024)

1. KUNA Telemundo 15
a. 150x – KUNA Telemundo, 30 second shared promos
b. Minimum of 10x – On-Air mentions during the KUNA Noticias newscast at 6pm and 11pm the week leading to the event
c. On air interviews with the City, Consulate or any talent available the week of the event.
d. 35x - Proof of Performance post event spots to air the week after the event

2. La Poderosa 96.7
a. 150x – KUNA-FM, 60 second shared promos
b. 90x – 30 second event promos
c. 375x – Live DJ On-Air Event Mentions
d. Minimum of 1,200 Artist/Event Headliners promoting the event e. On air Interviews during the morning show with the City, Consulate or any talent available the week of the event.

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Item 14.
2 f. 35x – Proof of Performance post event spots to air the week after the event

3. Social media and kunamundo.com
a. Frequent KUNA Noticias Telemundo 15 and La Poderosa 96.7 Facebook posts and KUNA Telemundo Instagram,
b. Rotating Leaderboard and rectangle web banners on
kunamundo.com
c. 150x – 60 second shared promos on streaming radio
d. Banner ad on streaming radio
ii. Provided for at Event site and on Event date:

1. KUNA Telemundo and La Poderosa 96.7 hourly Facebook posts and KUNA Telemundo Instagram coverage;

2. News coverage on KUNA Telemundo of event on air at 6pm and 11pm the following Monday on September 16th;

3. One (1), two(2) hour live remote on location from 1pm-3pm;

4. Eight (8) – live onsite mentions on day of event by remote staff;

5. Event Emcees for entire event 3pm-10pm (KUNA Telemundo and La Poderosa 96.7 On-Air Talent).
iii. Total media value of promotional support $80,000.00 iv. Live Entertainment

1. DJ to play in between sets on Event main stage 3pm-10pm

2. Book headliners for the Event commencing at 3pm on Event main stage; a. Headliners will include at least three bands performing for fortyfive (45) minutes each; b. Confirm and provide all headliner requested amenities and Green Room(s);
c. Confirm a local talent band performing for forty-five (45) minutes;
d. Provide Total entertainment value of booking headliners should equal not less than $20,000-$30,000;
e. Develop sponsorship packages;
f. Locating and engaging sponsors for the Event;
g. Locating and engaging a stage sponsor for the Event.

3. Contributions By City. The City will be responsible for performing and paying for the following:
a. Interfacing with all appropriate governmental agencies and facilitating, to the extent reasonably possible, required for the Event to be held lawfully (Fire Department, ABC License and Health Department Permit) and approvals which are required for the Event to be held lawfully as it pertains to beer and food sales; b. Provide youth activities and kid zone rentals;
c. Selecting and providing in-kind services for the following needs: parking attendants, sanitation, solid waste, and first aid;
d. Provide Utilities (water, power, greywater) as needed for Event;

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Item 14.
3 e. Furnish all public safety, traffic control services needed for Event; f. Arrange for all components of Event parking;
g. Furnish rentals for Food Vendor Booths and VIP Area; h. Provide food and beverages for VIP area;
i. Manage and secure all food vendor booth entries
j. Provide for stage and sound costs after sponsorship contributions are applied to the aggregate stage and sound expenses.
k. Selecting and contracting for security personnel for Event Beer Garden, Event Venue – personnel minimum 14;
l. Selecting and contracting for beer garden supplies and sales; m. VIP/Vendor event passes and VIP/Vendor/Artist parking passes

4. Contributions by the Mexican Consulate San Bernardino Office. The Consulate will be responsible for the following:
a. Perform “El Grito” Ceremony on September 15, 2024;
b. Arrange performance of Mexican Anthem.

5. Event Location. The location of the Event will be the Rancho Las Flores Park, in the City of Coachella, commencing at 3pm and ending at 10pm.

6. Default. In the event that one party believes the other party is in breach of this Agreement, written notice thereof will be delivered to that party who will have 30 days within which to cure the default. If the default is not cured in a timely manner, the party who served the notice may terminate the Agreement and recover any damages incurred; provided, however, no Event may be cancelled within three (3) months of the date of the Event for any reason.

7. Indemnity. The City will indemnify, defend and hold harmless the Telemundo, Consulate and their officers, directors, members, managers, agents and owners, of and from all liability, expense, injury, damage, judgement, award, attorney’s fees or costs, arising from or related to any breach of this Agreement by, or any act or omission of, the City. Telemundo will indemnify, defend and hold harmless the City, Consulate and their officers, directors, members, managers, agents and owners, of and from all liability, expense, injury, damage, judgement, award, attorney’s fees or costs, arising from or related to any breach of this Agreement by, or any act or omission of, Telemundo. The Consulate will indemnify, defend and hold harmless Telemundo, and City and their officers, directors, members, managers, agents and owners, of and from all liability, expense, injury, damage, judgement, award, attorney’s fees or costs, arising from or related to any breach of this Agreement by, or any act or omission of, the Consulate.

8. Sole Responsibility. Each Party acknowledges that it is solely responsible for any obligations it assumes or debts it incurs to third parties in the performance of the Agreement. Each Party will include in any agreements it enters into with third parties with respect to this Event that the Party is solely responsible for any failure to perform.

9. California Law. This Agreement shall be enforced and interpreted in accordance with the laws of the State of California.

10. Arbitration of Disputes. All disputes arising under or related to this Agreement will be decided by binding arbitration to take place in San Bernardino County before a mutually agreeable retired judge whose decision will be final and binding. The initial expense of the arbitration will

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4 be split evenly but will be a recoverable cost to the prevailing party. The prevailing party in any such arbitration, or in any court action between the parties, shall be entitled to recover his, her, or its reasonable attorneys’ fees and costs.

11. Binding on Successors. This Agreement will be binding on and inure to the benefit of the parties and their respective successors, transferees, assignees, representatives, and all like persons.

12. Amendments. No purported alteration, modification, or amendment of this Agreement will be valid or binding, to any degree or at all, unless and until it is reduced to writing and signed by all parties.

13. Entire Agreement. This document contains the sole, entire, and exclusive Agreement between the parties on any subject. There are no prior or contemporaneous promises, understandings, agreements, representations, inducements, or warranties made by one party hereof to the other party except for those expressly contained within this Agreement.

14. Notices. Any notices required or permitted to be given under this Agreement shall be served by personal delivery or by fax or email as follows:

If to City: City of Coachella
Attention: City Manager
53-990 Enterprise Way
Coachella, CA 92236
If to Telemundo:

Attention: General Sales Manager, KUNA
31276 Dunham Way
Thousand Palms, CA 92276
If to Mexican Consulate:

Attention: Head Consul
293 N. D Street
San Bernardino, CA 92401

15. Counterparts. This Agreement may be executed in three counterparts each of which shall be deemed an original but all of which together shall constitute one and the same instrument. [Signatures on following page]

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5 Wherefore, This Agreement is made of the date first written above.

City of Coachella
By: ____________________________________
Gabriel D. Martin Ph.D, City Manager
Approved as to Form:

By: ___________________________________
Best Best & Krieger LLP, City Attorney
Gulf-California Broadcast Company for KUNA Telemundo 15 and La Poderosa 96.7 By: ____________________________________
Celeste Gonzalez, General Sales Manager-KUNA
Mexican Consulate, San Bernardino
By: ____________________________________

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Item 14.

STAFF REPORT
7/10/2024
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize the City Manager to execute the updated Agreement between the City of Coachella and the Sunline Transit Agency allowing advertisements on bus shelters within the City of Coachella to include advertisement for city events at no cost to the City.

STAFF RECOMMENDATION:

Authorize the City Manager to execute the updated Agreement between the City of Coachella and the Sunline Transit Agency allowing advertisements on bus shelters within the City of Coachella to include advertisement for city events at no cost to the City.

EXECUTIVE SUMMARY:

The City has annually entered into an Agreement with Sunline Transit Agency regarding advertisements on bus shelters within the City of Coachella. The agreement provides the City the opportunity to advertise city services/event in available bus shelter advertisement panels.

Staff recommends approval of the attached Agreement. The term of the agreement is a one-year term and has no fiscal impact. This agreement provides the City the opportunity to advertise and market its programs and along it major corridors; an additional outreach resource to promote city services and city events.

FISCAL IMPACT:

None
ATTACHMENT:

Proposed Agreement with Sunline

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20825872.2

AGREEMENT BETWEEN CITY OF COACHELLA AND SUNLINE TRANSIT AGENCY

CONCERNING ADVERTISING INSTALLATION AND MAINTENANCE RELATED TO

BUS SHELTERS
This Agreement is made and entered into this 1st day of July, 2024, by and between SunLine Transit Agency (“SunLine”), a California joint powers authority and the City of Coachella (“City”), a California municipal corporation.

SunLine is a government entity composed of and represented by the County of Riverside and the cities of Desert Hot Springs, Palm Springs, Cathedral City, Rancho Mirage, Palm Desert, Indian Wells, La Quinta, Indio, and Coachella. The Board of Directors of SunLine is composed of one elected official from each of its member entities.

SunLine is the public transit provider for the City which enables both its citizens and visitors to enjoy a safe, reliable, nonpolluting mode of public transportation. SunLine’s installation and maintenance of bus shelters in the City provides great benefit to citizens and visitors alike by providing clean sheltered places for travelers to wait for public transportation services. The placement of shelters within the City also provides an amenity of great benefit to the elderly and to senior citizens within the City.

SunLine owns certain advertising bus shelters within the City and wishes to provide for continued advertising in such shelters.

Revenue from advertising enables SunLine to install new additional shelters as a transit amenity at no cost to the public. Advertising revenue also pays for maintenance of shelters and for additional transit services at no cost to the public.

SunLine and City are now desirous of entering into an agreement with regard to the placement of present and future shelters and to provide for continued advertising in such shelters.

NOW, THEREFORE, the parties hereto agree as follows:

I. GENERAL TERMS

1.01 City hereby grants SunLine the exclusive right to place advertising associated with bus shelters placed by SunLine within the public right of way within the City’s jurisdiction. In exercising the exclusive right granted it under this Agreement, SunLine shall ensure that the following standards and requirements are met:
(a) Shelter designs meet and comply with all applicable SunLine design requirements and City building codes, zoning ordinances, vehicular code ordinances and regulations, and all other applicable City resolutions, ordinances and codes; (b) All City design criteria and approvals have been obtained; and, (c) Adequate easements, encroachment permits, licenses, and/or rights-ofway have been obtained.

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1.02 The City shall waive all permit and/or license fees imposed by or on behalf of the City that may pertain to SunLine’s installation and operation of the bus shelters within its jurisdiction.

1.03 In consideration for the grant of the exclusive rights referred to in paragraph

1.01 above, SunLine shall continue to clean and maintain all bus shelters as well as the area within a 25-foot radius of each shelter including emptying trash and separating recyclable items from collected trash. In addition, SunLine will remove or cause the removal of all graffiti appearing on any shelter within the City in an expeditious manner.

1.04 In the event that the City has any problems or questions related to advertising placed on the bus shelters within its jurisdiction, it shall contact SunLine. In any such case, SunLine shall endeavor to secure a prompt resolution of any issue within its legal power to resolve. City acknowledges and recognizes that certain limits may arise in connection with SunLine’s ability to regulate the content of advertising, particularly those limits arising under the First Amendment to the United States Constitution and the California Constitution. Within such limits, SunLine will endeavor to correct or address any problem that the City might have with advertising placed in bus shelters within its jurisdiction in an expeditious manner.

1.05 SunLine will place and install City provided advertisements for City sponsored events, programs and City sponsored agencies on available bus shelter advertising space not occupied by a revenue generating advertisement within that City’s city limits.
(a) Any advertising produced and provided by the City shall comply with SunLine’s Advertising Policy attached in Exhibit “A” – SunLine Advertising Policy. (b) SunLine reserves the right to relocate any City sponsored advertisement to another location if a revenue generating advertisement has requested the same location as the City advertisement.

II. COMPENSATION

2.01 In lieu of payment for revenue generating advertisements, SunLine will place and install City provided advertisements for City sponsored events, programs and City sponsored agencies on available bus shelter advertising space not occupied by a revenue generating advertisement within that City’s city limits.

III. DURATION

3.01 The term of this Agreement shall be for a period of one year (1) year commencing on July 1, 2024, through June 30, 2025.

3.02 Either party may terminate this agreement upon thirty (30) days written notice to the other party. In the event this Agreement is terminated, the City may require SunLine to remove any or all paid advertisements from SunLine bus shelters within the City after the expiration or termination of any contracts between SunLine and third parties for such advertisements. All SunLine bus shelters that were installed with appropriate City

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permits and approvals shall be allowed to remain in place despite the termination of this Agreement.

IV. INSURANCE

4.01 SunLine shall ensure the full repair or replacement of all shelters in the City as well as required appurtenances thereto during the entire term of this Agreement and any extensions thereof.

V. SPECIAL PROVISIONS

5.01 It is SunLine’s intent to illuminate all shelters during hours of darkness whenever possible and SunLine agrees to utilize its best efforts to accomplish illumination. However, the City acknowledges that illumination is not always feasible and agrees that SunLine is excused from providing illumination in such cases. SunLine and the City shall jointly approve the placement of any vending machines in any shelter in the City. No vending machine will be placed without the approval of both City and SunLine.

5.02 SunLine shall, upon at least 30 days’ written notice, provide for the relocation or removal of any shelter at any time the City requires use of the right of way upon which any shelter is situated, whether for street or sidewalk realignment, street, highway, or utility line repairs, or for any other lawful purpose, and whether such removal or relocation is temporary or permanent. Upon a determination by the City that urgency dictates removal in a shorter period of time, SunLine shall act within ten (10) days to cause removal of the shelter if reasonably feasible.

5.03 City shall ensure that the cost of removal or relocation of shelters within the right of way is included in the budget of projects where such removal or relocation is required. In any case where the cost is included, SunLine shall be reimbursed for relocation or removal costs referenced in paragraph 5.02. In any case where the cost has not been budgeted, SunLine and the City shall negotiate and endeavor to agree upon an arrangement to share in the cost of removal or replacement of any shelter as provided under paragraph 5.02.

5.04 The City reserves the right to require conformity with design review standards, including site plan review showing actual physical locations with setbacks, sidewalk space remaining, adequate distances from corners and from driveways. All such features must be satisfactory to the City and to SunLine and shall be in compliance with the Americans with Disabilities Act (“ADA”) and with Federal Transit Administration (“FTA”) requirements. SunLine shall provide an adequate cement pad under shelters.

Within the limits imposed by the FTA and the ADA, the City shall have the right to approve or deny approval to any particular design as to its specific site plan and location, including the right to specify a particular design for a specific location.

5.05 The parties acknowledge and agree that ADA and FTA requirements as to the configuration and approach to newly installed bus shelters may be extremely costly, depending upon the existing condition of the planned location and the adjoining or existing access features. In the event that the City requests placement of a bus shelter in an area

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that requires substantial expenditures in order to comply with the ADA and with FTA requirements, the City will be requested by SunLine to bear all or a major portion of the costs of installation. The parties shall cooperate in placement of shelters and in the negotiation of costs required to accommodate ADA and with FTA requirements.

VI. MISCELLANEOUS PROVISIONS

6.01 Attorneys’ Fees
In any dispute between the parties resulting in litigation, the prevailing party shall be entitled to recover from the other party all reasonable costs, including, without limitation, reasonable attorneys’ fees. “Prevailing party” shall include, without limitation, a party which dismisses an action for recovery in exchange for sums allegedly due, or in exchange for performance for covenants allegedly breached, or in exchange for considerations substantially equal to the relief sought in the action, or which receives, in connection with any dispute, performance from the other party substantially equivalent to any of these.

6.02 Entire Agreement
This Agreement contains the entire agreement of the parties relating to the rights granted and the obligations assumed herein. Any oral representations or modifications concerning this instrument shall have no force or effect unless contained in a subsequent written modification signed by the parties.

6.03 Indemnity
SunLine shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, agents, and representatives, against all liability, demands, claims, costs, losses, damages, recoveries, settlements, and expenses (including interest, penalties, attorney fees, expert witness fees, costs, and expenses) incurred by the City, known or unknown, contingent or otherwise, directly or indirectly arising from or related to any suit, action or claim that may arise from SunLine’s performance under this Agreement.

The City shall indemnify, defend, and hold harmless SunLine, and its board of directors, officers, employees, agents, and representatives, against all liability, demands, claims, costs, losses, damages, recoveries, settlements, and expenses (including interest, penalties, attorney fees, expert witness fees, costs, and expenses) incurred by SunLine, known or unknown, contingent or otherwise, directly or indirectly arising from or related to any suit, action or claim that may arise from City’s performance under this Agreement.

6.04 Counterparts
This Agreement may be executed in counterparts, which shall be treated as originals in all respects.

6.05 This Agreement is entered into at Riverside County, California.

6.06 This Agreement shall not be construed in any way to create a partnership or joint venture in any respect between SunLine and the City, or between City and any

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contractor of SunLine or any of SunLine’s remaining member entities. SunLine is acting purely as an independent contractor and not as an officer, agent, partner, joint venture and/or employee of City.

6.07 Notices
Any notices given under this Agreement shall be in writing and shall be served either personally or delivered by U.S. Mail, postage prepaid, registered or certified mail, return receipt requested. Notices shall be deemed received at the earlier of actual receipt or three days following deposit in U.S. Mail, postage prepaid. Unless otherwise specified, time limits based upon notice shall be computed from the date of mailing. Notices shall be directed to the following addresses:

SunLine Transit Agency City of Coachella
Mona Babauta Gabriel Martin
CEO/General Manager City Manager
32-505 Harry Oliver Trail 53-990 Enterprise Way
Thousand Palms, CA 92276 Coachella, CA 92236
Either party may change its address for notice purposes by giving notice to the other, provided that the address change will not be effective until 10 days after notice of the change.

6.08 Non-Assignment
Neither SunLine nor City shall assign or otherwise transfer their rights and obligations under this Agreement without prior written consent of the other. Any such assignment without consent shall be void.

6.09 Headings
The title and headings of the various sections of this Agreement are intended solely for convenience of reference and are not intended to explain, modify, or alter the terms of this Agreement.

SIGNATURES ON NEXT PAGE

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IN WITNESS WHEREOF, the parties hereto have executed this agreement on the date first written above.

SUNLINE TRANSIT AGENCY
DATED: _______________ By: _____________________________ Mona Babauta
CEO/General Manager
APPROVED AS TO FORM:

By: _____________________________
Catherine Groves, General Counsel

CITY OF COACHELLA
DATED: _______________ By: _____________________________ Dr. Gabriel Martin, City Manager
ATTEST:

By: _____________________________
City Clerk
APPROVED AS TO FORM:

By: _____________________________
City Attorney

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20825872.2

EXHIBIT A

SUNLINE ADVERTISING POLICY

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SunLine Transit Agency
Advertising Policy
Policy No: B-020598
Adopted: 01/28/98
Revised: 04/25/18

ADVERTISING POLICY

PURPOSE
SunLine Transit Agency (STA), acting in a proprietary capacity, operates public bus service in the Coachella Valley. STA's desire to sell advertisement space stems from the recognized need to earn revenues to supplement operating costs that are not otherwise met through farebox revenue and local, state and federal levies, taxes and grants.

SCOPE
This policy applies to all SunLine Transit Agency employees or contractors.

POLICY
It is STA's policy that its buses, bus shelters and any and all other forums for advertising under this policy are not public forums for political discourse or expressive activity.

These areas are not intended to provide a forum for all types of advertisements, but only the limited advertisements accepted under the policy. All advertising shall be subject to this uniform view point neutral policy.

Excluded advertising: Copy may not be displayed and, if displayed, will be removed by STA if it falls within the categories listed below.

In excluding said advertising, STA seeks to maintain a professional advertising environment that will maximize advertising revenue and minimize interference with or disruption to its transit system.

It further seeks to maintain an image of neutrality on political, religious and other issues that are not the subject of commercial advertising and may instead be the subject of public debate and concern. Finally, STA's goal is to continue to build and retain ridership.

Subject thereto, a proposed advertisement will be excluded if SunLine, in its sole discretion, determines it:

1. Contains defamatory , libelous or obscene matter.

2. Is false, misleading or deceptive.

3. Supports or opposes any labor organization or any action by, on behalf of or

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against any labor organization.

4. Relates to or promotes any illegal activity.

5. Contains implicit or explicit sexual references, pictures or text, or includes material harmful to minors.

6. Depicts or promotes the sale of alcohol, cannabis, tobacco products, any illegal products, service or entity and/or firearms.

7. Depicts or advocates violence.

8. Includes language that is obscene, vulgar or profane.

9. Demeans, degrades or has the effect of promoting discrimination against any group or individual on the basis of race, color, religion, national origin, age, sex, disability, ancestry or sexual orientation.

10.Opposes the nomination or election of a candidate for public office, the investigation, prosecution or recall of a public official or the passage of a levy or bond issue. Constitutes an unauthorized endorsement defined as advertising that implies or declares that STA endorses a product, service, viewpoint, event or program. This definition does not include advertising for a service, event or program for which STA is an official sponsor, co-sponsor or participant.

11.Constitutes a religious advertisement defined as advertising that contains direct or indirect reference to religion, a deity or which includes reference to the existence, non- existence or other characteristics of a deity or any religious creed, denomination, belief, tenet, cause or issue relating to, opposing or questioning any religion. This includes, text, symbols, images commonly associated with any religion or deity or any religious creed, denomination, belief, tenet, cause or issue relating to, opposing or questioning any religion.

12.Advertising that encourages person to refrain from using SunLine Transit Agency services or public transit in general.

13.Advertising that explicitly and directly promotes or encourages the use or means of transportation in direct competition with public transit.

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PERMITTED ADVERTISING
In permitting limited advertising, STA seeks only to supplement fare revenue and other income that funds its operations and to promote its services.

STA does not desire to have its passengers subject to advertisements containing controversial material relating to political, religious or other issues about which public opinion can be widely divergent.

To realize the maximum benefit from the sale of space, all advertising programs must be managed in a manner that will generate as much revenue as practicable while ensuring that the advertising does not discourage use of the system, does not diminish STA's reputation in the communities it serves and is consistent with the goal of providing safe and efficient public transportation.

1. Commercial advertising has a sole purpose of promoting a business or to sell products, goods or services. It does not include advertising that both promotes a business or offers to sells products, goods or services and also conveys a political or religious message or can be construed as issue advocacy or which expresses an opinion or position.

2. Operations advertising is permitted. This is defined as advertising that promotes STA and its services.

3. Governmental advertising is permitted. This is defined as advertising that promotes programs and events of governmental entities, political subdivisions and state agencies.

4. Political advertising is permitted. Ad content must be approved and must state "Paid Advertisement" as part of the creative artwork. The font must be an appropriate size.

5. Entering into barter deals is permitted if SunLine determines that it is a benefit to SunLine Transit Agency.

6. Customers requesting advertisement orders will need to provide payment upfront – before each advertising period (flight) begins.

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ADMINISTRATION AND ENFORCEMENT OF POLICY
Review by the General Manager.

The CEO/General Manager or designee shall review all advertisement content and determine whether it complies with this policy.

If the CEO/General Manager or designee determines that the advertisement does not comply, written notification of same shall be provided to the advertiser with a copy of this policy.

On an as needed basis, the CEO/General Manager may refer any controversial proposed ad content to the Board for approval or rejection with a majority vote.

The Board of Directors may override any decision by the CEO/General Manager on ad content with a majority vote.

SunLine Transit Agency shall submit bus shelter ad content to the corresponding city, delegated to the City Manager, for approval. The cities have five business days to respond. SunLine Transit Agency will have ad content approval discretion, if the corresponding city fails to respond within the five day period.

The Board designates the General Manager to administer the Advertising Policy. This delegation is with the power of re-delegation to appropriate staff.

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Item 15.

STAFF REPORT
7/10/2024
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Execution of the Thirteenth Amended Memorandum of Understanding between the City of Coachella and Sports Leagues.

STAFF RECOMMENDATION:

Execution of the Thirteenth Amended Memorandum of Understanding between the City of Coachella and Sports Leagues.

BACKGROUND:

Since 2007, the City has entered into a Memorandum of Understanding (MOU) with the local nonprofit sports leagues for use of park facilities. The MOU identifies the following information per league for use at Bagdouma Park and Rancho Las Flores Park: league season and area of the park available to the league use during their identified season.

DISCUSSION/ANALYSIS:

Staff met with the Coachella Little Arabs Youth Football (CLAYF) League in early June. CLAYF relayed they are experiencing a significantly higher enrollment this year and will need to use both football fields that we constructed for both soccer and football play at Bagdouma Park, which are fields 3 and 4. For the past two years, CLAYF did not require use of both fields and was agreeable to allowing soccer use on Field 4. Due to the increased CLAYF field use needs it is recommended Field 4 be re-designated for CLAYF during the July 20-November 30 football season.

Below are the edits reflected in the attached Thirteenth Amendment:
- Edits to Section 2.2 and 2.3 of the MOU; will remove soccer’s non-season access to field 4 at Bagdouma thus deleting the below language in Sections 2.2 and 2.3:
o 4) August 1 – October 31; Exhibit 1 area D (Bagdouma Field 4) only Tuesdays, Thursdays and Saturdays.
- Edit to Section 2.4 of the MOU; add Field 4 to CLAYF access during their regular season:
o CLAYF shall have access to the area of Bagdouma Park described as area C3 and D in Exhibit 1 attached hereto and incorporated herein by this reference, from July 20 to November 30, of each year. The permitted access shall be as reflected in the issued annual/monthly Facility Use Permit .

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FISCAL IMPACT:

Recommended action will not have a fiscal impact.

ATTACHMENT:
 MOU Thirteenth Amendment

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Item 16.
1 THIRTEENTH AMENDED AND RESTATED MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF COACHELLA AND THE SPORTS LEAGUES
This Memorandum of Understanding (hereinafter “MOU”) is made on June 26, 2024, by and between the City of Coachella, a California municipal corporation organized and existing under the laws of the State of California (hereinafter, “City”), Coachella Youth Baseball & Softball Association (hereinafter “CYBSA”), Coachella Valley Soccer League (“CVSL”), Coachella Youth Sports Association – Soccer (hereafter “CYSA-S”) and Coachella Little Arabs Youth Football (hereinafter “CLAYF”), hereinafter also referred to individually as a “Party” or jointly as “Parties.”

RECITALS
WHEREAS, the City of Coachella is a California municipal corporation organized and existing under the laws of the State of California, which provides various park facilities to its community including: Bagdouma Park, and Rancho Las Flores Park (referred to hereinafter collectively as “Parks”);
WHEREAS, CYBSA is a youth sports league operating its baseball and softball sports leagues within the City of Coachella, specifically using Bagdouma Park during their sports season which runs from February 1 to May 31, of each year for their practices, games, tournaments, programs and related baseball activities;
WHEREAS, CVSL is a youth and adult soccer sports league operating its sports leagues within the City of Coachella, specifically using Rancho Las Flores Park, from November 1 to July 31, during part of their sports season for their practices, games, tournaments, programs and related soccer activities;
WHEREAS, CYSA-S is a youth and adult soccer sports league operating its sports leagues within the City of Coachella, specifically using Bagdouma Park, from November 1 to July 31, during part of their sports season for their practices, games, tournaments, programs and related soccer activities;
WHEREAS, CLAYF is a youth football and cheerleading sports league operating its sports league within the City of Coachella, specifically using Bagdouma Park during its sports season which runs from July 20 to November 30, of each year for its practices, games, tournaments, programs and related football activities;

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2 WHEREAS, the past use of Parks by CYBSA, CVSL, CYSA-S, and CLAYF (collectively, “Sports Leagues”) have had concerns regarding which sports league has access to certain areas of the Parks;
WHEREAS, the City is interested in resolving these use and access conflicts between the Sports Leagues by entering into this MOU with the Sports Leagues using City facilities to established a mutually agreeable schedule and understanding; WHEREAS, since the Sports Leagues also charge fees for the public to join their respective sports leagues which use the Parks, the Sports Leagues have agreed to have and maintain their 501(c)(3) non-profit corporate status as of the date of this MOU and for the term of this MOU;
WHEREAS, the Sports Leagues have reached a mutual understanding that will grant the Sports Leagues access to certain mutually agreeable sections of Bagdouma Park, and/or Rancho Las Flores during their respective sports seasons under the terms of this MOU; and
WHEREAS, each Sports League must: 1) apply for a facility use permit for sports season use, 2) request an invoice from the City for the individual sport league’s season use fees, 3) pay/commit to a payment plan for the corresponding use fees, 4) obtain an approved facility use permit prior to being permitted field use for the season, as is allowed for by the terms of this MOU; and
WHEREAS, the Sports Leagues must submit a separate facility use permit request and obtain an approved facility use permit for any and all uses not authorized by the terms of this MOU;
WHEREAS, by entering into this MOU the City, CYBSA, CVSL, CYSA-S, and CLAYF will strengthen their relationship to provide services to the public upon a mutual understanding.

NOW, THEREFORE, the City, CYBSA, CVSL, CYSA-S, and CLAYF mutually understand and agree as follows:

1. General. The foregoing recitals are true and correct and all exhibits referred to hereinafter are hereby incorporated into and made a part of this MOU.

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3 2. Access to City Park Areas by Sports Leagues. The below sections describe park access areas per league. For permitted use of these areas each league must obtain an approved Facility Use Permit for sport season play annually. All non-sport season play must be permitted separately from season league play per a separate Facility Use Permit.

2.1. CYBSA shall have access to the areas of Bagdouma Park described as area A and B in Exhibit 1 attached hereto and incorporated herein by this reference, from February 1 to May 31, of each year. The permitted access shall be as reflected in the issued annual/monthly Facility Use Permit .

2.2. CVSL shall have access to the areas of Rancho Las Flores Park described as areas C1, C2 and C3 in Exhibit 2 and area D in Exhibit 1, as permitted by the issued annual/monthly Facility Use Permit. The available uses of these areas during season play are as follows:
1) September 18 to November 19 : Exhibit 2 areas C1, C2 and C3; 2) January 10 to May 31: Exhibit 2 areas C1, C2, C3 and Exhibit 1 area C3; 3) June 1 to July 31: Exhibit 2 area C1, C2 and C3.

2.3. CYSA-S shall have access to the areas of Bagdouma Park described as areas C in Exhibit 1 and as reflected in the issued annual/monthly Facility Use Permit.

The available uses of these areas during season play are as follows:
1) September 18 to November 19 : Exhibit 1 areas C;
2) January 10 to May 31: Exhibit 1 areas C and D;
3) June 1 to July 31: Exhibit 1 areas C.

2.4. CLAYF shall have access to the area of Bagdouma Park described as area C3 and D in Exhibit 1 attached hereto and incorporated herein by this reference, from July 20 to November 30, of each year. The permitted access shall be as reflected in the issued annual/monthly Facility Use Permit .

2.5. At all other times and dates not described in Subparagraphs 2.1,

2.2, 2.3, 2.4, and 2.5 above, the areas identified as in Exhibit 1 - 2 as “A”, “B”, “C”, “C1”, “C2” and “C3” (hereinafter “League Areas”) shall be available and open to be used and accessed by other parties and the general public. Moreover, when the League Areas are not being used by the respective Sports Leagues during their sports season, other parties and the general public shall have use and access to the League Areas.

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4 2.6. None of the use and access rights granted to the respective Sports Leagues in Subparagraphs 2.1, 2.2, 2.3, 2.4, and 2.5 shall abrogate and deny the City’s ability to use and access the League Areas for any and all purposes, in the City’s sole and absolute discretion, which may include but are not limited for maintenance purposes, for special events, to respond to emergencies, to make improvements to the League Areas, reseed the grass at least twice annually each year in the League Areas, and to carry out other municipal and local responsibilities and duties of the City. When the City exercises its absolute and sole use and access rights described herein, the City will use all reasonable efforts to provide advance notice of its use of the League Areas and to minimize the disturbance and inconvenience this may cause the Sports Leagues.

2.7. Non-Season Play. All non-season play must be permitted separately from season league play per a separate facility use permit. No Sport League can obtain facility use permits for non-season play if it will result in issuance of permitted facility use exceeding a nine month period. Sport League facility use cannot exceed nine months between January 1st and December 31st of each calendar year; total facility use is the combined sport season play and non-sport season play per calendar year. All nonseason play requests will be evaluated individually and approved only if they can be accommodated without impacts to field conditions and existing season play field areas as identified in Section 2 of this MOU.

3. Access to the Snack Bar by Sports Leagues. For permitted use of the snack bars each league must obtain an approved facility use permit as allowed by Chapter 12.32 of the Municipal Code.

4. Non-Profit: 501(c)(3). To be eligible for use of and access to the League Areas, the Sports Leagues have agreed to have a 501(c)(3) status for their respective league organization, as named in the MOU and as currently identified by their respective 501(c)(3) number and Employment Identification Number, and to maintain that 501(c)(3) status active and current. Should the Sports League 501(c)(3) status not be in current standing (such as but not limited to: inactive, suspended or delinquent), the City will issue the Sports League a written Notice of Violation. The Sports League will have 180 days from the status to an active and current standing (as verifiable by public state and federal websites). Should the Sports Leagues not return its 501(c)(3) status to a current status by day 181 from the date of the Notice of Violation the Sports League’s Facility Use Permit and facility access will be revoked until corrected.

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5 5. General Liability Insurance and Business License. The sports league shall be required to submit a City of Coachella Business License and a proof of General Liability insurance prior to the start of the season, in the amount of $1,000,000 reflecting the City of Coachella and its officials as additional insured with respect to the use of the City facilities (Bagdouma Park and/or Rancho Las Flores Park). Without receipt of this submittal a Facility Use Permit will not be issued, delaying facility access until provided.

6. Record Keeping.

6.1 The following documents must be provided to the City thirty (30) days prior to the commencement of the sports season in order to ensure no delays are experienced in permitting sport season play: copy of the league bylaws, submit form identifying its board members, file form identifying: when, where and how often the sport league holds its regular meetings, copy of the league’s current 501c3 status and original issuance, current insurance documents providing the coverage referenced in Section 5. A facility use permit will not be issued without the above noted documents. If the documents are not provided to the City thirty (30) days prior to the commencement of the sports season the Sports League may experience up to a thirty (30) day delay in obtaining the required Facility Use Permit for facility access.

6.2 Forty-five (45) days after the start of the sports season each Sport League must provide the City the following information: number and names of all teams registered with the Sports League; name and city of residency and age of each registered player listed per team. If the documents are not provided to the City within the forty-five (45) days the Sport League may experience up to a thirty (30) day delay in obtaining the required Facility Use Permit for facility access.

6.3 Staff must be invited to any and all Sport League elections and be provided at least twelve (12) calendar days’ notice of such an election via certified mail.

6.4 The Sports Leagues shall keep and maintain during the term of this MOU, in accordance with generally accepted accounting principles, complete books of accounts and accounting records (collectively, the “Books and Records”) of all league enrollment fees, purchases and receipts of merchandise, food, beverage, inventories and all sales and other transactions from which the Sports Leagues’ receipts and charges are or can be determined.

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6 6.5 The Sports Leagues shall record all transactions, at the time each transaction is made, whether for cash or credit.

6.6 The Sports Leagues shall retain the Books and Records during the term of this MOU and for a period of at least four (4) years after the end of each calendar year thereof.

6.7 The Sports League shall present an annual End of the Year Report to the Parks and Recreation Commission.

7. User Fees. The Sports Leagues must pay the approved user fees for their use of City facilities. All uses must be permitted and codified per an issued Facility Use Permit.

7.1 All Facility Use Permits will reflect the total sports season use costs.

Each Sports League will have the option to 1) pay all fees prior to the start of its sports season 2) pay fees on a month to month basis or 3) establish up to three payment installments in order to pay the complete amount owed for use of the City facilities during its sports season (the last installment payment cannot be scheduled later than thirty-one (31) days before the end of the sports season).

Should the Sports League lapse in any one of its arranged payment installments a Notice of Correction will be issued and the Sports League will be provided fourteen (14) days to pay the agreed payment otherwise the Sports League’s Facility Use Permit will be revoked until the full payment due is made.

8. Financial Audit. The Books and Records shall, upon five (5) business days’ prior written notice to the Sports Leagues, be open for inspection by City, its auditors or other authorized representatives.

8.1 The Sports Leagues shall be audited by a third party financial firm selected and paid for by the City of Coachella bi-annually. Prior to the audit the Sports League will provide written notification of all documents requested to complete the financial audit; the Sports League will be provided 30 days to produce requested documents. Should the documents requested not be produced within the 30 days provided facility access will be revoked until corrected. The final audit documents will be posted on the City website.

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7 8.2 All members of Sport League boards must attend the annual 501c3 training provided by the City.

8.3 All Sport Leagues must obtain a Financial Audit score of C or higher and each Sport League’s Financial Audit score much improve each year.

9. Code of Conduct. The City of Coachella Municipal Code Chapter 12.32 establishes Park Use Regulations. Sports League representative must at all times ensure their actions do not conflict with the Activities and Conduct Prohibited in City Parks.

Violations will result in restricting the violator from accessing the park. If violations are recurring the restriction period can extend to the entire Sports League Season. Extended restriction periods will result in a written Notice of Violation to be issued by the City of Coachella Public Works Director.

10. Term. This MOU shall be effective as of June 26, 2024, and shall continue in effect until June 30, 2025, unless earlier terminated as provided herein. This MOU shall be automatically renewed from year to year on July 1st, unless either Party gives notice to the other Parties, on or before May 1 of each year, of its intent not to renew this MOU.

11. Termination of Agreement.

11.1 Grounds for Termination. City may, by written notice to Sports Leagues, terminate this Agreement at any time for violations of the City’s Municipal Code Chapter 12 Park Use Regulations and may terminate this Agreement without cause by giving written notice to Sports Leagues of such termination, and specifying the effective date thereof, at least thirty (30) days before the effective date of such termination.

12. Notice. Notices under this MOU shall be given in writing, by personal delivery, or first class mail, addressed to:

For CYBSA: For CYSA–S:

President, Coachella Youth President, Coachella Youth
Baseball & Softball Association Sports Association - Soccer P.O. Box 1296 P.O. Box 1323
Coachella, CA 92236 Coachella, CA 92236
For CLAYF
President, Coachella Little
Arabs Youth Football

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8 P.O. Box 1109
Coachella, CA 92236
For City of Coachella: For CVSL:

City Manager President
53-990 Enterprise Way 51544 Cesar Chavez St. Suite 1H
Coachella, CA 92236 Coachella, CA 92236

13. Amendments. To the extent that either of the Parties believes that the MOU should be amended, the Parties agree to negotiate on such amendments in good faith in order to further the objectives of this MOU.

14. Complete and Final Agreement. This MOU contains the entire understanding of the Parties hereto with respect to the subject matter contained herein, and represents the complete and final expression of the Parties and supersedes any prior written or oral discussion, negotiation, understandings or agreements between the Parties.

15. Successors and Assigns; Transfer or Sale. No interest in this MOU shall be sold, assigned, pledged or alienated in any manner without the written consent of the other Parties. This MOU shall be binding on and shall inure to the benefit of the Parties hereto and their respective successor and permitted assigns. Permitted and access to the aforementioned City facilities (Park and Snack Bar Use) is provided to the Sports Leagues by the City and cannot be transferred/given by the Sports Leagues to any other entity.

16. No Third Party Beneficiaries. This MOU is not intended to, and shall not be construed to, create any right on the part of a third party to bring an action to enforce any of its terms and understandings.

17. Counterparts. This MOU may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together constitute one and the same document.

18. New Party Requirements. No Sport League can be eligible to be added as a party to the Agreement unless: 1) less than two organizations are providing one of three youth sports (soccer, baseball/softball, football); 2) Sport League applicant must have at

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9 least three consecutive years in operation 3) Sport League applicant can provide the following documents for three consecutive years: active and current 501c3 status, 1023 documents, Registered with Franchise State Tax Board documents, Registered as a State Charity, financial documents including general ledger of all transactions for the same three years, applicant can provide all Financial Audit documents and obtain a score of C or better by the City assigned third party auditor.

WHEREFORE, IN WITNESS THEREOF, the City, CYBSA, CVSL, CYSA-S, CVRYFA, and CLAYF hereby execute and enter into this Memorandum of Understanding with the intent to be bound thereby through their authorized representatives whose signatures are affixed below.

CITY OF COACHELLA:

By: ____________________________
Steven A. Hernandez, Mayor
ATTEST:

By: ____________________________
Angela M. Zepeda, City Clerk
Approved as to form:

By: ____________________________
Carlos Campos, City Attorney

COACHELLA YOUTH BASEBALL

AND SOFTBALL ASSOCIATION
By: ____________________________
Juan Rodriguez, President

COACHELLA VALLEY SOCCER
LEAGUE
By: ____________________________
Manuel Montaño, President

COACHELLA YOUTH SPORTS

ASSOCIATION SOCCER
By: ____________________________
Alma Aceves, President

COACHELLA LITTLE ARABS

YOUTH FOOTBALL
By: __________________________
Mario Gallo, President

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10 EXHIBIT 1 – BAGDOUMA PARK

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11 EXHIBIT 2 – RANCHO LAS FLORES PARK

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Item 16.

STAFF REPORT
7/10/2024
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize City Manager to execute Agreement between the County of Riverside and City of Coachella for Household Hazardous Waste Collection Program.

STAFF RECOMMENDATION:

Authorize City Manager to execute Agreement between the County of Riverside and City of Coachella for Household Hazardous Waste Collection Program.

BACKGROUND:

For over 20 years, the City of Coachella has partnered with the County of Riverside to provide a household hazardous waste collection program. This program provides a location in the City for residents to safely dispose of their household hazardous materials such as paints, cleaning solvents and batteries. In addition to the events held in the City of Coachella, numerous other collection events are held in various parts of the County throughout the year.

DISCUSSION/ANALYSIS:

Since 2006, the Waste Management Department of the County has administered and coordinated the collection program. The City’s collaborative effort with the County provides the site location, traffic control for the site, and advertisement of the event. This annual program has been held on two Saturdays each year at the Bagdouma Pool Parking Lot.

In 2019, the City entered into a similar agreement with the County of Riverside to conduct the HHW collection program. That agreement term has ended as of June 30, 2024 and a new agreement with similar roles and responsibilities is recommended for approval; the term of the new agreement will be for five years (July 1, 2024 – June 30, 2029).

FISCAL IMPACT:

The recommended action will not have a negative impact on the budget.

Attachment: Proposed Agreement

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Agreement with City of Coachella
Household Hazardous Waste Collection Program
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25 AGREEMENT BETWEEN COUNTY OF RIVERSIDE AND

CITY OF COACHELLA FOR

HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM
This Agreement is made and entered into by and between the City of Coachella, a general law city and municipal corporation (“CITY”), and the County of Riverside, a political subdivision of the State of California, on behalf of the Department of Waste Resources (“COUNTY”). This Agreement establishes the responsibilities of each party concerning COUNTY’S Household Hazardous Waste (“HHW”) Collection Program for CITY.

RECITALS
WHEREAS, CITY and COUNTY recognize that it is in the public interest to establish and implement waste diversion and separation programs to prevent disposal of hazardous waste, including household hazardous waste, in landfills; and, WHEREAS, COUNTY has a well-developed and established HHW Collection Program, for the purpose of diverting household hazardous waste; and, WHEREAS, CITY has a site for a Temporary HHW Collection Event located on land owned by CITY at 51-251 Douma Street, Coachella, CA 92236 (designated as Bagdouma Park), suitable for conducting HHW collection for the benefit of CITY and COUNTY citizens (“HHW Collection Event”).

NOW, THEREFORE, in consideration of the mutual promises, covenants and conditions herein contained, the Parties mutually agree as follows:

1. COUNTY’S DUTIES

1.1 COUNTY agrees to provide and/or perform the following services related to holding a HHW Collection Event:

1.1.1 Obtain and fund the services of a state certified, licensed, bonded

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25 and insured hazardous waste transportation and disposal company through the competitive bidding process, with all costs for disposal of waste, staffing, and implementation of the program remaining the responsibility of COUNTY;

1.1.2 Provide liability coverage and indemnification to the extent specified in Section 5 below, with insurance coverage provided through COUNTY’S self-insurance program;

1.1.3 Determine that the hazardous waste disposal company contracted for the HHW Collection Event has obtained appropriate certificates of insurance that meet the criteria as established in the Code of Federal Regulations, Title 49, California Health and Safety Code, and for Workers’ Compensation coverage;

1.1.4 Clean up any spills at the designated HHW Collection Event site associated with the HHW Collection Event, and upon completion of the HHW Collection Event, clean up the designated site to the condition existing prior to the HHW Collection Event;

1.1.5 Ensure that no hazardous materials of any type remain on site at the conclusion of the HHW Collection Event, and/or that any household hazardous waste left at the site is promptly removed upon prior arrangements by COUNTY with CITY;

1.1.6 Obtain all of the necessary permits and variances with the State of California, Environmental Protection Agency, Department of Toxic Substances Control and the County of Riverside, Community Health Agency, Department of Environmental Health, Certified Unified Program Agency known as the CUPA;

1.1.7 Ensure that staffing to assist in site security and in receiving, classifying,

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25 packaging, and manifesting the household hazardous waste received is provided, either by COUNTY or the contracted disposal company, with a representative from COUNTY supervising the activities at the HHW Collection Event;

1.1.8 Ensure that the contracted hazardous waste disposal company completes the off-site transportation and ultimate disposal of the hazardous waste, in accordance with State and Federal hazardous waste management and transportation laws;

1.1.9 Act as an independent contractor in the performance of its obligations hereunder, being subject to the control or direction of CITY merely as to the result to be accomplished by the services hereunder, and not as to the means and methods for accomplishing the results. COUNTY assumes exclusively the responsibility for its acts, and the acts of its employees or agents as they relate to the services to be provided under this Agreement; COUNTY shall not be entitled to any benefits payable to employees of CITY, including CITY workers’ compensation benefits, and hereby holds CITY harmless from any and all claims that may be made against CITY based upon any contention by any third party that an employer-employee relationship exists by reason of this Agreement;

1.1.10 Provide regional advertising of HHW collection schedule and events and approve advertising provided by CITY as set out in Section 2.2.1.

2. CITY’S DUTIES

2.1 CITY agrees to provide a city-owned site, currently located at 51-251 Douma Street, Coachella, CA 92236 (designated as Bagdouma Park), that is satisfactory to COUNTY and meets the following requirements:

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25 2.1.1 Safety considerations;

2.1.2 Convenience to the public;

2.1.3 Safe and convenient traffic flow;

2.1.4 Available work space for handling, packaging, and transportation of hazardous waste;

2.1.5 Concrete or asphalt work area;

2.1.6 Access to gates, water, electrical, and restroom facilities for the duration of the HHW Collection Event.

2.2 CITY shall be responsible for the following activities:

2.2.1 At CITY expense, HHW collection event and permanent HHW collection facility advertising, as approved by COUNTY in writing, using local news media, distribution of printed flyers/posters, and/or community service organizations;

2.2.2 May utilize volunteers for specific tasks, such as traffic control, handing out of flyers, surveys, etc., with any personnel within the collection site subject to COUNTY approval.

3. JOINT PROVISIONS

3.1 COUNTY and CITY shall undertake joint responsibility for planning and coordination meetings with CITY’s City Manager’s Office, Department of Waste Resources Department, CITY Fire Department, and other departments or agency representatives, as necessary.

3.2 The hours of operation for the HHW Collection Event(s) will be 9:00 a.m. to 2:00 p.m. on days mutually agreed upon in writing and scheduled sufficiently in advance for HHW Collection Event arrangements to be made by both Parties.

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25 4. HHW COLLECTION PROGRAM

4.1 The HHW Collection Event shall meet the following operations standards:

4.1.1 Traffic cones shall be set up to control traffic through the collection facility;

4.1.2 All vehicles shall have trunks open upon entering the restricted zone and occupant shall participate in a survey to be designed for both CITY and COUNTY use. Only authorized and trained personnel shall be allowed in the restricted waste handling areas. The restricted areas shall include the following:

4.1.2.1 Vehicle unloading area;

4.1.2.2 Categorization and waste packaging area;

4.1.2.3 Area for processing “unknown” wastes to determine hazard class.

4.1.3 The restricted areas (except the unloading area) will have, at a minimum, a 6 millimeter layer of Vizqueen to prevent contamination of the pavement or soil.

Only authorized personnel shall be allowed in the restricted area;

4.1.4 Trained contracted or COUNTY staff shall segregate wastes according to hazard classification, package compatible materials into Federal Department of Transportation approved hazardous materials shipping containers and fill with inert, moisture absorbent, granular, packing material as appropriate. Each shipping container shall be labeled and marked in accordance with State and Federal laws and regulations;

4.1.5 Shipping papers shall consist of written Hazardous Waste Manifests and Bills of Lading according to the appropriate waste stream profile;

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25 4.1.6 COUNTY shall retain copies of each Hazardous Waste Manifest and/or Bill of Lading for a minimum of three (3) years as prescribed by law;

4.1.7 All waste classification, packaging, labeling, marking, manifesting, and transportation for recycling and disposal of hazardous waste shall be done in accordance with all applicable Federal and State Transportation laws and regulations pertaining to hazardous materials;

4.1.8 COUNTY shall have the responsibility for the disposition of the hazardous waste collected from the HHW Collection Program, with concurrence of the contracted hazardous waste transportation and disposal company;

4.1.9 Reuse and recycling, rather than disposal, shall be considered as the primary waste management method for material that can be reused or recycled in a timely and cost effective manner;

4.1.10 Treatment methods of detoxification and/or incineration shall be considered before Class I landfill disposal;

4.1.11 All final recycling, treatment, and disposal facilities considered must be authorized and found without substantial violations by the appropriate State and/or Federal regulatory agencies;

4.1.12 Effort will be made to recycle water-based paint so that it can be utilized for graffiti abatement projects or other useful purposes;

4.1.13 COUNTY or contracted personnel shall remain on-site until all hazardous waste is properly packaged, stowed and removed from the event site in secured trailers to prevent the potential for spills or release to the event site, unless prior arrangements are made with the CITY;

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25 4.1.14 During the HHW Collection Event, the County of Riverside Hazardous Materials Emergency Response Team shall be on call;

4.1.15 COUNTY shall require that this HHW Collection Program be open and available to any resident of COUNTY and that non-residentially generated waste is excluded from acceptance;

4.1.16 COUNTY shall provide a report to CITY that shall quantify the amount and types of household hazardous waste collected at the planned HHW Collection Event.

5. HOLD HARMLESS/INDEMNIFICATION

5.1 CITY shall indemnify and hold harmless the County of Riverside, its Agencies, Districts, Special Districts and Departments, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives (“COUNTY’S Indemnified Parties”) from any liability, claim, action or damage whatsoever, including but not limited to, property damage, bodily injury, or death, based or asserted upon any act or omission of CITY, its officers, employees, subcontractors, agents or representatives arising out of or in any way relating to this Agreement and CITY shall defend at its sole expense and pay all costs and fees, including but not limited to, attorney fees, cost of investigation, defense and settlements or awards, on behalf of the COUNTY’S Indemnified Parties in any such claim or action.

5.2 COUNTY shall indemnify and hold harmless CITY, its officers, employees, subcontractors, agents or representatives (“CITY’S Indemnified Parties”) from any liability whatsoever, including but not limited to, property damage, bodily injury, or death, based or asserted upon any services of COUNTY, its Agencies, Districts, Special

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25 Districts and Departments, their respective directors, officers, Board of Supervisors, elected and appointed officials, employees, agents and representatives arising out of or in any way relating to this Agreement and COUNTY shall defend at its sole expense and pay all costs and fees, including but not limited to, attorney fees, cost of investigation, defense and settlements or awards, on behalf of the CITY’S Indemnified Parties in any claim or action based upon such liability.

5.3 With respect to any action or claim subject to indemnification herein, the indemnifying party shall, at their sole cost, have the right to use counsel of their choice and shall have the right to adjust, settle, or compromise any such action or claim without the prior consent of the indemnified party; provided, however, that any such adjustment, settlement or compromise in no manner whatsoever limits or circumscribes the indemnifying party’s obligation to indemnify as set forth herein.

5.4 The provisions of this section shall survive the term of this Agreement.

6. ADMINISTRATION

6.1 COUNTY Department of Waste Resources General Manager-Chief Engineer, or designee, shall administer this Agreement on behalf of COUNTY.

6.2 CITY’s City Manager, or designee, shall administer this Agreement on behalf of CITY.

7. ALTERATION

7.1 No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto.

8. TERM OF AGREEMENT

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25 8.1 This Agreement shall be effective as of July 1, 2024, and continue in effect through June 30, 2029, unless terminated by either party, with or without cause, upon thirty (30) days written notice served on the other party. In no event shall the Agreement be extended beyond June 30, 2029.

9. ENTIRE AGREEMENT

9.1 This Agreement contains the entire agreement between the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements both oral and written. This Agreement may be amended in writing with the concurrence of both parties.

10. FORCE MAJEURE

10.1 If either party is unable to comply with any provision of this Agreement due to causes beyond its reasonable control, and which could not have been reasonably anticipated, such as acts of God, acts of war, civil disorders, or other similar acts, such party shall not be held liable for such failure to comply.

11. SEVERABILITY

11.1 If any provision or part thereof in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions or part thereof will nevertheless continue in full force without being impaired or invalidated in any way. [Signatures of Following Page]

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25 IN WITNESS WHEREOF, the Parties have caused their duly authorized representatives to execute this Agreement on the date written below.

CITY OF COACHELLA COUNTY OF RIVERSIDE
By____________________________ By_____________________________ Dr. Gabriel D. Martin Hans Kernkamp
City Manager General Manager-Chief Engineer
Department of Waste Resources
Date:__________________________ Date: __________________________ APPROVED AS TO FORM: APPROVED AS TO FORM:

MINH C. TRAN

COUNTY COUNSEL
By: ___________________________ By:______________________________

LISA SANCHEZ
Deputy County Counsel
Title: ___________________________

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Item 17.

STAFF REPORT
7/10/2024
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Approve Resolution No. 2024-38 Authorizing the Application Submittal for the Fiscal Year 2023 Emergency Management Performance Grant (EMPG), in the amount of $12,173.

STAFF RECOMMENDATION:

Approve Resolution No. 2024-38 authorizing the application submittal for the Fiscal Year 2023 Emergency Management Performance Grant (EMPG), in the amount of $12,173.

EXECUTIVE SUMMARY:

The County of Riverside has released its Emergency Management Performance Grant (EMPG).

The identified maximum per capital allocation the City of Coachella is eligible to receive is $12,173. This grant does require a 100% match (1 to 1 ratio), thus the total expenditures must total $24,346 to receive the full allocation available to the City of Coachella.

Staff is recommending requesting these funds be used to recover costs for the city’s annual service contract with the County of Riverside Emergency Management Department for an Emergency Services Coordinator. The recommended submittal for reimbursement of staffing expenses for the Emergency Services Coordinator will total $12,173; this will reimburse city for County staffing expenses.

FISCAL IMPACT:

As the match amounts are already budgeted for in the current fiscal year, the recommended actions will have positive fiscal impact.

ATTACHMENT:
 Resolution No. 2024-38 – Authorizing Agent to File and Execute all Related Project Application Documents for the Fiscal Year 2023 Emergency Management Preparedness Grant (EMPG) on Behalf of the City of Coachella

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Item 18.

Resolution No. 2024-38 Page 1
RESOLUTION NO. 2024-38

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COACHELLA,

CALIFORNIA AUTHORIZING THE CITY MANAGER TO ACT AS THE

AUTHORIZED AGENT TO FILE AND EXECUTE ALL RELATED PROJECT APPLICATION DOCUMENTS FOR THE FISCAL YEAR 2023 EMERGENCY

MANAGEMENT PREPAREDNESS GRANT (EMPG) ON BEHALF OF THE
CITY OF COACHELLA.

WHEREAS, by the City Council of the City of Coachella, a public entity established under the laws of the State of California, that the EMPG application be submitted to the County of Riverside for consideration;
WHEREAS, that the City of Coachella, a public entity, established under the laws of the State of California, hereby identifies the City Manager as the authorized agent to sign all related grant documents pertaining to the EMPG;
WHEREAS, Emergency Management is a prime concern of the all emergency management organization;
WHEREAS, the City has the resources available to provide a 100% in-kind match and complete the project;
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Coachella held on the 10th day of July 2024, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Steven Hernandez, Mayor
City of Coachella
ATTEST:
_______________________________
Angela M. Zepeda, City Clerk
City of Coachella
APPROVED AS TO FORM:
_______________________________
Carlos L. Campos, City Attorney
City of Coachella

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Item 18.

Resolution No. 2024-38 Page 2

STATE OF CALIFORNIA )

COUNTY OF RIVERSIDE )

CITY OF COACHELLA )
I, Angela M. Zepeda, City Clerk of the City of Coachella, do hereby certify that the foregoing is a full, true and correct copy of Resolution No. 2024-38 adopted by the City Council of the City of Coachella at a regular meeting therefore duly held and convened on the 10th day of July, 2024.
_____________________________
Angela M. Zepeda, City Clerk

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Item 18.

STAFF REPORT
7/10/2024
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize award of a professional services agreement to HV Entertainment, in the amount of $29,800, for the 2024 El Grito event.

STAFF RECOMMENDATION:

Authorize award of a professional services agreement to HV Entertainment, in the amount of $29,800, for the 2024 El Grito event.

EXECUTIVE SUMMARY:

The City is a partner in the Cooperative Agreement to deliver the 2024 El Grito Event between the City of Coachella, KUNA/Telemundo and the Mexican Consulate of San Bernardino. As identified in the Cooperative Agreement the City of Coachella provides for the sound, stage and lighting costs for the event. Staff has solicited informal bids and received the following responses:
1) HV Entertainment $29,800.00
2) Rhythm Tech Productions LLC. $36,421.18
3) L3 Productions $58,934.80
Based on the responses received for the 2024 Fiestas Patrias-El Grito Event sound, stage and lighting services, staff requests authorization to award a professional services agreement to HV Entertainment, in the amount of $29,800.00.

FISCAL IMPACT:

Approval of the recommended action is budgeted for in the recommended FY 24/25 budget.

Attachment:

Agreement

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Item 19.
1 CONTRACT AGREEMENT

BY AND BETWEEN

THE CITY OF COACHELLA
AND

HV ENTERTAINMENT
June 27, 2024
HV Entertainment
Attn: Felipe Herrera
80000 Avenue 48, Spc 244
Indio, CA 92201
Re: Letter of Agreement for Sound, Stage, Lighting, and Video Wall for 2024 Coachella Fiestas Patrias El Grito Event
Felipe Herrera,
This letter shall be our Agreement to provide sound, stage, lighting, and LED wall described below (“Services”) by HV Entertainment (Contractor”) as an independent contractor to the City of Coachella for the 2024 Coachella Fiestas Patrias El Grito Event (“Project”) at Ranchos Las Flores Park on Sunday, September 15, 2024.

The Services to be provided include the following: Scope of Services are described in Exhibit “A” and incorporated herein by reference.

HV Entertainment shall perform all Services under this Contract Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California, and consistent with all applicable laws. HV Entertainment represents that it, its employees and subcontractors have all licenses, permits, qualifications, and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Compensation for the above services shall be based on the actual amount of time spent in adequately performing the Services; However, unless expressly agreed in writing in advance by the City, the cost of services shall not exceed $29,800.00 HV Entertainment is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. The Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and the

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Item 19.
2 total compensation is $1,000 or more, HV Entertainment agrees to fully comply with such Prevailing Wage Laws.

City shall provide HV Entertainment with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. shall make copies of the prevailing rates of per diem wages for each craft; classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the project site. HV Entertainment shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

HV Entertainment shall provide proof of commercial general liability and automobile insurance to the City in amounts and with policies, endorsements and conditions required by the City for the Services. If HV Entertainment is an employer or otherwise hires one or more employees during the term of this shall also provide proof of workers’ compensation coverage for such employees which meets all requirements of state law HV Entertainment shall also provide errors and omissions professional liability insurance appropriate to its profession in an amount, with conditions and for a term acceptable to the City.

Invoices shall be submitted to the City monthly as performance of the Services progresses. City shall review and pay the approved charges on such invoices in a timely manner. Construction on the Project shall begin immediately and shall be completed by September 15, 2024 unless extended by the City in writing. The City may terminate this Contract Agreement at any time with or without cause. If the City finds it necessary to terminate this Contract Agreement without cause before Project completion, HV Entertainment shall be entitled to be paid in full for those Services adequately completed prior to the notification of termination. HV Entertainment may terminate this Contract Agreement for cause only.

HV Entertainment shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any and all claims, demands, causes of action, expenses.

If you agree with the terms within the Contract Agreement, please sign and return both copies and we will return as executed copy for your records.

CITY OF COACHELLA HV ENTERTAINMENT
Approved by: Reviewed and Accepted by:

Gabriel D. Martin, Ph.D., Signature
City Manager
_____________________________ ______________________________ Carlos Campos, Name
City Attorney
______________________________
Title
______________________________
Date

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Item 19.

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Item 19.

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Item 19.
80237.00000\42358855.1
1 TO: Honorable Mayor and City Council Members
FROM: Risseth Lora, Public Information Officer
Carlos Campos, City Attorney, Best Best & Krieger LLP
SUBJECT: Adopt Resolution No. 2024-25 Establishing Youth Advisory Commission Compensation
STAFF RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 2024 - 25 to establish compensation for members of the Youth Advisory Commission.

BACKGROUND:

This staff report presents Resolution No. 2024 - 25, which aims to establish compensation for members of the Youth Advisory Commission in the City of Coachella. The proposed resolution is based on California Government Code Section 53232.1(a), which permits local agencies to provide compensation to advisory body members for meeting attendance.

Additionally, Coachella Municipal Code Section 2.26.060(B) allows the City Council to set compensation for commissions through ordinance or resolution.

ANALYSIS:

The City of Coachella seeks to acknowledge the valuable insights and advice provided by the Youth Advisory Commission on matters concerning the youth in the community. By instituting reasonable compensation for the members’ services, the City Council aims to recognize the time and effort dedicated by commission members.

OVERVIEW OF RESOLUTION:

The proposed Resolution includes the following key provisions:

1. Establishment of Compensation: Each member of the Youth Advisory Commission will be compensated at a rate of fifty dollars ($50.00) per scheduled meeting, subject to the presence of a quorum.

STAFF REPORT
July 10, 2024

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Item 20.
80237.00000\42358855.1
2 2. Attendance Requirement: Eligibility for compensation requires members to attend the entire duration of the scheduled meeting, with partial attendance not qualifying for compensation.

3. Maximum Meetings Compensated: Members will be compensated for a maximum of one (1) meeting per month, with voluntary attendance at additional meetings without compensation.

4. Verification of Attendance: Meeting attendance will be verified by the Secretary of the Youth Advisory Commission or designated staff member to ensure accurate records for establishing a quorum and disbursing compensation.

IMPLEMENTATION:

If adopted, the proposed Resolution would go into effect immediately. Youth Advisory Commission members would be eligible for compensation at the next scheduled monthly meeting.

ENVIRONMENTAL ASSESSMENT:

The City Council hereby finds and determines that establishing compensation for meeting attendance by Youth Advisory Commission members will not result in direct or indirect physical changes in the environment, and therefore is not a project within the meaning of the California Environmental Quality Act (“CEQA”) and the State CEQA Guidelines, section 15378(b)(5).

FISCAL IMPACT:

The Youth Advisory Commission consists of ten (10) members who will be compensated $50.00 per meeting, for up to twelve (12) meetings per year. The annual cost per member could be up to $600.00. For ten members, the total annual cost to compensate the members of the Youth Advisory Commission could reach $6,000.00. The expenditure will be drawn from the City’s general fund. The allocation of $6,000.00 from the General Fund for the compensation of Youth Advisory Commission members is anticipated to be within the current budgetary constraints and aligns with the City’s commitment to invest in youth engagement and advisory processes.

ATTACHMENT:

Resolution No. 2024- 25

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Item 20.

Resolution No. 2024-25

Page 1 ends

RESOLUTION NO. 2024-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF COACHELLA, CALIFORNIA, ESTABLISHING YOUTH
ADVISORY COMMISSION COMPENSATION.

WHEREAS, California Government Code Section 53232.1(a) authorizes local agencies to provide compensation to members of a legislative body, which includes advisory bodies such as the Youth Advisory Commission, for attendance at meetings of the legislative body; and WHEREAS, Coachella Municipal Code Section 2.26.060(B) allows the City Council to set compensation for commissions by ordinance or resolution; and WHEREAS, Chapter 2.30 of the Coachella Municipal Code establishes the Youth Advisory Commission, comprising ten (10) high school students, to act in an advisory capacity to the City Council on matters concerning the youth in Coachella, to anticipate and address the educational, recreation, and cultural needs of the City’s youth, and to coordinate community resources to enhance the quality of life for all youth; and WHEREAS, the City of Coachella recognizes the valuable contributions of the Youth Advisory Commission in providing insights and advice on issues that affect youth in the community; and
WHEREAS, the City Council desires to acknowledge the time and effort invested by Youth Advisory Commission members by providing reasonable compensation for their service.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coachella as follows:

SECTION 1. Compensation Established. Each member of the Youth Advisory Commission shall be compensated at a rate of fifth dollars ($50.00) per scheduled meeting, as described in Coachella Municipal Code section 2.30.060, provided that a quorum is present at that meeting.

SECTION 2. Attendance Requirement. To be eligible for compensation, Youth Advisory Commission members must attend the entire duration of the scheduled meeting. Partial attendance does not qualify for compensation.

SECTION 3. Maximum Meetings Compensated. The Youth Advisory Commission members shall be compensated for a maximum of one (1) meeting per month. Any additional meetings attended shall be on a voluntary basis without additional compensation.

SECTION 4. Verification of Attendance. Meeting attendance shall be verified by the Secretary of the Youth Advisory Commission or designated staff member, who will maintain accurate attendance records for the purpose of establishing a quorum and compensation disbursement.

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Item 20.

Resolution No. 2024-25

Page 2 ends

SECTION 5. Budget Allocation. Funds to compensate Youth Advisory Commission Members shall be allocated from the City’s general fund or other designated fund as determined by the City’s Finance Director.

SECTION 6. CEQA. The City Council hereby finds and determines that establishing compensation for meeting attendance by Youth Advisory Commission members will not result in direct or indirect physical changes in the environment, and therefore is not a project within the meaning of the California Environmental Quality Act (“CEQA”) and the State CEQA Guidelines, section 15378(b)(5).

SECTION 7. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of the Resolution which can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable. The City Council hereby declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion thereof.

SECTION 8. Effective Date. This Resolution shall take effect immediately upon its adoption.

PASSED, APPROVED and ADOPTED this 10th day of July 2024. ___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney

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Item 20.

Resolution No. 2024-25

Page 3 ends

STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2024-25 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 10th day of July 2024, by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Delia Granados
Deputy City Clerk

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Item 20.

STAFF REPORT
3/24/2021
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Department
SUBJECT: Authorize execution of Amendment No. 3 to West Coast Arborist Maintenance Agreement extending their term for one year and increasing compensation by $450,000.

STAFF RECOMMENDATION:

Authorize execution of Amendment No. 3 to the West Coast Arborist Maintenance Agreement extending their term for one year and increasing compensation by $450,000.

EXECUTIVE SUMMARY:

The City published a Request for Proposals (RFP) for the Citywide Tree Trimming Maintenance Project No. 050922 for all trees in the Landscape Lighting and Maintenance Districts (LLMD), parks and streets. The RFP closed on May 31, 2022 and was awarded on June 22, 2022 to West Coast Arborist Inc.(WCA), in the amount not to exceed $450,000 annually. This agreement was amended two times to augment compensation for additional work added to this service agreement for:1) trim and remove vegetation/trees at the newly acquired Hidden Harvest property and 2) installation of 101 trees at Bagdouma Park.

The term of the awarded agreement was July 1, 2022 – June 30, 2024. Staff is recommending authorization to award WCA one additional one year term as allowed by the RFP process, thus extending the term through June 30, 2025. The RFP also allows the unit pricing to be adjusted based on the published consumer pricing index (CPI) increases; the published CPI increase is

2.9%. Staff recommends authorizing the allowable updated pricing for the additional one-year term (attached as Exhibit C). The proposed Amendment No. 3 also reflects an increased compensation, not to exceed $450,000, for the extended service term.

FISCAL IMPACT:

The recommended action will not have a negative impact on the budget; these funds are budgeted annually in the LLMD, streets and park divisions.

Attachment: Proposed Amendment No. 3

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Item 21.
1 ORANGE\CCAMPOS\34530. 1 BBK: MARCH 2007
Amendment No. 3 to the Maintenance Services Agreement
Between the City of Coachella
and
West Coast Arborist, Inc (WCA)

1. Parties And Date.

This Amendment No. 3 to the Maintenance Services Agreement ("Amendment No.3 ") is made and entered into this 10th day of July, 2024 by and between the City of Coachella ("City") and West Coast Arborist, Inc., ("Contractor"). City and Contractor are sometimes individually referred to as "Party" and collectively as "Parties" in this Amendment No.3.

2. Recitals.

2.1 Agreement. City and Contractor entered into that certain Agreement for Citywide Tree Trimming Maintenance Services Agreement Project 050922 ("Agreement"), entered into on June 22, 2022; amended for the first time on January 24, 2024 and amended for the second time on April 24, 2024.

2.2 Amendment. City and Contractor desire to amend the Agreement for the third time to amend the term of the Agreement as set forth in this Amendment No. 3.

3. Amendments.

3.1. Term & Compensation. Section 3.1.3 and 3.3.1 and Exhibit C, of the Agreement are hereby deleted in their entirety and replaced with the following:

3.1.3 Term. The term of the Agreement shall be from July 1, 2022 to June 30, 2025, unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”C” attached hereto and incorporated herein by reference. The total compensation shall not exceed One Million Four Hundred Thousand Thirty Two Thousand Dollars and Zero Cents ($1,432,000.00) without written approval of City’s City Council. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

Exhibit C. Exhibit C is hereby deleted and replaced with a revised Exhibit C attached hereto.

3.2 Continuing Effect of Agreement. Except as amended by this Amendment No.3, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No.3, whenever the term "Agreement" appears in the Agreement, it shall mean the Agreement as amended by this Amendment No.3.

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Item 21.
2 ORANGE\CCAMPOS\34530. 1 BBK: MARCH 2007

3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No.3.

3.4 Counterparts. This Amendment No.3 may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.

IN WITNESS WHEREOF, the parties have executed this Amendment.No.3 as of the date first written above.

THE CITY OF COACHELLA WEST COAST ARBORIST INC
By: _________________________ By:__________________________ Gabriel D. Martin, PhD
City Manager
Attest:
____________________________
City Clerk
Approved as to Form:
____________________________
Carlos Campos, City Attorney

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Item 21.
3 ORANGE\CCAMPOS\34530. 1 BBK: MARCH 2007

EXHIBIT C

Page 199 ends

Item 21.

STAFF REPORT
7/10/2024
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Approve Amendment No 6 to the Coachella Valley Association of Governments (CVAG) Memorandum of Understanding for AB 2766 CVAG Member Jurisdictions.

STAFF RECOMMENDATION:

Approve Amendment No 6 to the Coachella Valley Association of Governments (CVAG) Memorandum of Understanding for AB 2766 CVAG Member Jurisdictions.

BACKGROUND:

On-road motor vehicles, including cars, trucks and buses are the most significant contributors to the existing air pollution in the South Coast Air Basin. Vehicle emissions contribute to unhealthful levels of ozone, toxic air contaminants and particulate matter for diesel exhaust. To protect public health Assembly Bill 2766 was signed into law September 1990. The Bill authorizes a motor vehicle registration fee surcharge to fund the implementation of programs designed to reduce air pollution from motor vehicles. These funds are collected by the Department of Motor Vehicles and managed by the South Coast Air Quality District (AQMD), which then disburses the AB2766 revenue to local governments.

PM10 air quality, unlike ozone-related pollution that is primarily transported to the Coachella Valley, is more directly related to local sources of pollution, such as paved road dust. Since 1995 CVAG has coordinated a regional program to mitigate blow sand and its resultant PM10, through routine street sweeping.

DISCUSSION/ANALYSIS:

On November 10, 2010 Council approved the original MOU and subsequent amendments were approved by Council. To continue participating in this regional program the City must execute the attached Amendment 6 to the 2010 MOU. Amendment 6 will continue to provide for street sweeping of the City of Coachella’s primary arterial streets, which totals 44 curb miles. The term of this agreement will be through June 30, 2026.

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Item 22.

FISCAL IMPACT:

The recommended action will not have a fiscal impact.

Attachments:

Amendment 6

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Item 22.

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Item 22.

STAFF REPORT
7/10/2024
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., City Engineer
SUBJECT: Construction Contract with Three Peaks Corporation in the amount of $272,272.00 plus 15% contingency for the Bagdouma Park Misc. Site Improvements, City Project Numbers P-30 & P-32.

STAFF RECOMMENDATION:

Authorize a construction contract with Three Peaks Corporation in the amount $272,272.00 plus 15% contingency for the Bagdouma Park Misc. Site Improvements, City Project Numbers P-30 & P-32.

BACKGROUND:

On December 13, 2023 City Council authorized a contract with Public Restroom Company for the purchase of two pre-fabricated restroom buildings and one concession stand for Bagdouma Park.

The buildings are currently in production and are scheduled to be delivered in October. We are now awarding the site improvements that include the removal of an existing restroom, utility connections and site preparation for the buildings. Once completed the project will add a restroom and concession stand by the soccer fields located on the southeast corner of Avenue 51 and Frederick Street and replace an existing restroom next to the sports courts located on the northeast corner of Avenue 52 and Frederick Street at Bagdouma Park.

DISCUSSION/ANALYSIS:

The City requested public bids in accordance with City standards and in compliance with the California Public Contract Code. On June 6, 2024, the City issued the Notice Inviting Bids with a non-mandatory job walk held on June 18, 2024. The project bid opening was held on July 2, 2024 at 2:00 p.m., with five (5) companies submitting a bid for this project. The bid opening results are listed below:

Company Name: City: Bid Amount:

Three Peaks Corporation Calimesa $272,272.00
Cora Constructors Palm Desert $408,271.00
Diamond Construction Redlands $518,800.00
Caltec Corporation Westminster $684,985.00
EcoMaster Corp. Rancho Mirage Non-Responsive

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Item 23.

Staff has reviewed the bid and determined that Three Peaks Corp is the lowest, responsive, responsible bidder. The total project cost, including design engineering, construction engineering, materials testing, construction and a 15% contingency is as follows:

Project Item: Project Cost:

Materials Testing $ 5,000.00
Construction $ 272,272.00
Construction Survey $ 5,000.00
Construction Contingency (15%) $40,840.80
TOTAL PROJECT COST: $ 323,112.80
FISCAL IMPACT:

The project has been included in the City’s approved CIP FY 2023/24 budget. The contract amount of $272,272.00, contingency in an amount of $40,840.80 and $10,000.00 for materials testing and surveying will be funded with Park DIF (Fund 126).

ATTACHMENTS:

1. Construction Contract for Three Peaks Corp

2. Bagdouma Park Misc. Site Improvements Bid Tabulation

Page 204 ends

Item 23.

Bagdouma Park, Misc
Site Improvements -51- CONTRACT FOR CONSTRUCTION

CONTRACT FOR CONSTRUCTION
This Contract for Construction (“Contract”), is made and entered into this 10th day of July, 2024, by and between City of Coachella, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 53990 Enterprise Way, Coachella, California 92236, sometimes hereinafter called the “City” and Three Peaks Corporation, sometimes hereinafter called “Contractor.”
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows:

ARTICLE 1. SCOPE OF WORK.

The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project:

BAGDOUMA PARK, MISC. SITE IMPROVEMENTS
CITY PROJECT NO. P-30 & P-32
Contractor is an independent contractor and not an agent of the City. The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation.

ARTICLE 2. TIME FOR COMPLETION.

Time is of the essence in the performance of the Work. The delivery of the prefabricated buildings will be in accordance with the “Preliminary Schedule” provided by the Contractor with the Bid Submittal documentation. The Contractor shall complete all Work required by the Contract Documents within 50 Working Days from the final installation noted in the “Preliminary Schedule”, notwithstanding any delays caused by the City’s site improvement contractor. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.

ARTICLE 3. CONTRACT PRICE.

The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of Two Hundred Seventy-Two Thousand and Two Hundred Seventy-Two Dollars ($272,272.00). Payment shall be made as set forth in the General Conditions. The City will pay to Contractor compensation based upon the prices set forth in the Bid Schedule.

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Item 23.

Bagdouma Park, Misc
Site Improvements -52- CONTRACT FOR CONSTRUCTION
ARTICLE 4. LIQUIDATED DAMAGES.

Contractor acknowledges that the City will sustain actual damages for each and every Working Day completion of the Project is delayed beyond the Contract Time. Because of the nature of the Project, it would be impracticable or extremely difficult to determine the City’s actual damages.

Accordingly, in accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum of $1,000.00 for each and every Working Day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture, if the Project Improvements are not completed by the date set forth in the Invitation to Bid. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Section does not exclude recovery of other damages specified in the Contract Documents. Liquidated damages may be deducted from progress payments due Contractor, Project retention or may be collected directly from Contractor, or from Contractor's surety. These provisions for liquidated damages shall not prevent the City, in case of Contractor's default, from terminating the Contractor.

ARTICLE 5. COMPONENT PARTS OF THE CONTRACT.

The “Contract Documents” include the following:

Notice Inviting Bids
Instructions to Bidders
Bid Forms
Bid Acknowledgement
Bid Schedule
Bid Guarantee
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Drug-Free Workplace Certification
Asbestos-Free Material Certification
Recycled Content Certification
Public Works Contractor DIR Registration Certification
Performance Bond
Payment (Labor and Materials) Bond
Contract for Construction
General Conditions
Special Conditions
Technical Specifications
Addenda
Construction Plans and Drawings
City of Coachella Standard Specifications and Procedures (June 2007) City of Coachella Standard Infrastructure Drawings (2007 Edition) including Surface Improvement Standards and Water Standards
Standard Specifications for Public Works Construction “Greenbook” (2021), Except Sections 1-9
Standard Plans for Public Works Construction “Greenbook” (2021) Caltrans Standard Specifications (2018), except Division 1

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Item 23.

Bagdouma Park, Misc
Site Improvements -53- CONTRACT FOR CONSTRUCTION
Caltrans Standard Plans (2018)
Applicable Local Agency Standards and Specifications, as last revised Reference Specifications
Approved and fully executed Change Orders
Permits
Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents.

All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. In the event of conflict, the various Contract Documents will be given effect in the order set forth in the General Conditions. This Contract shall supersede any prior agreement of the parties.

ARTICLE 6. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE.

Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.

ARTICLE 7. INDEMNIFICATION.

Contractor shall provide indemnification and defense as set forth in the General Conditions.

ARTICLE 8. PREVAILING WAGES.

Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates may be obtained online at http://www.dir.ca.gov and which must be posted at the job site.

ARTICLE 9. FALSE CLAIMS.

Contractor acknowledges that if a false claim is submitted to the City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that the False Claims Act, California Government Code sections 12650, et seq., provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include within their scope false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of the information. In the event the City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorneys’ fees. Contractor hereby acknowledges that the filing of a false claim may the Contractor to an administrative debarment proceeding wherein Contractor may be prevented from further bidding on public contracts for a period of up to five (5) years. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]

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Item 23.

Bagdouma Park, Misc
Site Improvements -54- CONTRACT FOR CONSTRUCTION
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.

CITY OF COACHELLA
By:

Gabriel Martin
City Manager
ATTEST:

By:

Delia Granados, Deputy City Clerk
APPROVED AS TO FORM:

By:

Best Best & Krieger LLP
City Attorney

THREE PEAKS CORPORATION

IF CORPORATION, TWO SIGNATURES,

PRESIDENT OR VICE PRESIDENT AND

SECRETARY OR TREASURER REQUIRED
By:

Its:

Printed Name:

By:

Its:

Printed Name:
_941528_____________________________
Contractor’s License Number and
Classification
_1000008140_________________________
DIR Registration Number
(CONTRACTOR’S SIGNATURE MUST BE

NOTARIZED AND CORPORATE

SEAL AFFIXED, IF APPLICABLE)

END OF CONTRACT

Page 208 ends

Coachella City CouncilJuly 10, 2024

Coachella City Council
July 10, 2024