MINUTES
City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502 ♦ www.coachella.org
CITY COUNCIL REGULAR MEETING
OF THE CITY OF COACHELLA
THE COUNCIL SITTING As THE COACHELLA SANITARY DISTRICT,
COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,
COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,
COACHELLA WATER AUTHORITY, SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY
AND COACHELLA PARKS AND RECREATION FOUNDATION
July 10, 2024
6:00 PM - REGULAR MEETING
In-Person Meeting
Location:
Coachella City Hall
Council Chamber
1515 Sixth Street
Coachella, CA
If you would like to attend the meeting via Zoom, here is the link:
https://us02web.zoom.us/j/88457271898?pwd=REdzU1NoOmpVSFhWTDVaZ0VCekYxdz09 Or One tap mobile : 16699006833,,8845727 I898#,,,,*606140# Or Telephone:
US: +I 669 900 6833
Webinar ID: 884 5727 1898
Passcode: 606140
Spanish: El idioma espafiol esta disponible en Zoom seleccionado la opci6n en la parte de abajo de la pantalla
• Public comments may be received either in person, via email, telephonically, or via Zoom with a limit of 250 words, or three minutes:
o In Real Time:
If participating in real time via Zoom or phone, during the Public Comment Period, use the "raise hand" function on your computer, or when using a phone, participants can raise their hand by pressing *9 on the keypad.
o In Writing:
Written comments may be submitted to the City Council electronically via email to [email protected]. Transmittal prior to the start of the meeting is required. All written comments received will be forwarded to the City Council and entered into the record. o If you wish, you may leave a message at (760) 262-6240 before 5:30 p.m. on the day of the meeting. • The live stream of the meeting may be viewed online by accessing the city's website at www.coachella.org, and clicking on the "Watch Council Meetings" tab located on the home page, and then clicking on the "live" button.
Minutes City Council Regular Meeting July 10, 2024
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CALL TO ORDER:
The Regular Meeting of the City Council of the City of Coachella was called to order at 6:14 p.m. by Mayor Hernandez.
ROLL CALL:
Councilmember Galarza will be late.
Present: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Galarza, and Mayor Pro Ten Virgen, and Mayor Hernandez
City Clerk
City Treasurer (via Zoom)
Absent: None
APPROVAL OF AGENDA:
"At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda" Staff requested moving item no. 2 to 32A.
Mayor Pro Tern Virgen walked in at 6:16 p.m.
Motion: To approve the agenda with the modification.
Made by: Councilmember Dr. Figueroa
Seconded by: Mayor Hernandez
Approved: 3-0, Unanimous roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmember Dr. Figueroa, Councilmember Delgado and Mayor Hernandez None
None
Mayor Pro Tern Virgen and Councilmember Galarza
PLEDGE OF ALLEGIANCE:
Steve Brown led the Pledge of Allegiance.
Councilmember Delgado stepped away at 6:16 p.m. and returned at 6:17 p.m.
PROCLAMATIONS/PRESENTATI0NS/DJRECTION:
1. Zero Emission Vehicle Rideshare Program by the LEAP Institute Minutes City Council Regular Meeting July 10, 2024
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2. Capital Improvement Projects (CIP) Annual Summary
Item moved to 32A.
WRITTEN COMMUNICATIONS:
None
CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)
3. Regular Meeting Minutes of June 12, 2024, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation Foundation
4. Voucher Listing- EFT's/Utility Billing Refunds/FY 2023-24 Expenditures as of June 26, 2024, $3,157,442.05
5. Voucher Listing- EFT's/Utility Billing Refunds/FY 2023-24 and FY 2024-25 Expenditures as of July 10, 2024, $3,199,864.58
6. Investment Report - April 30, 2024
7. Investment Report - May 31, 2024
8. Amendment Number Three to the Reimbursement Agreement with the Coachella Valley Association of Governments and appropriate $44,691 from General Fund for Avenue 48 Arts and Music Line Project, City Project ST-140.
9. Authorize the purchase of Axis camera system upgrade phase 2 for the amount of $144,979.00
10. Adopt Resolution No. 2024-26, Calling and Giving Notice of the Holding of a General Municipal Election to be held on Tuesday, November 5, 2024
11. Authorize the City Manager to execute a revised task order with DTA for On-Call Professional Planning Consultant Services for a Fiscal Analysis of the Existing Coachella Sphere oflnfluence.
12. Authorize issuance of facility use and special event permits to College of the Desert to host thirteen home games at Rancho Las Flores Park.
13. Authorize City Manager to approve the Notice of Completion for City Project No. LL-04, accept project as complete and direct City Clerk to record the Notice of Completion.
Minutes City Council Regular Meeting July 10, 2024
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14. Approve Cooperative Agreement for El Grito Event between: the City of Coachella, Telemundo and Mexican Consulate in San Bernardino and approve operation of a beer garden at Rancho Las Flores Park for the 2024 El Grito Event.
15. Authorize the City Manager to execute the updated Agreement between the City of Coachella and the Sunline Transit Agency allowing advertisements on bus shelters within the City of Coachella to include advertisement for city events at no cost to the City.
16. Execution of the Thirteenth Amended Memorandum of Understanding between the City of Coachella and Sports Leagues.
17. Authorize City Manager to execute Agreement between the County of Riverside and City of Coachella for Household Hazardous Waste Collection Program.
18.Approve Resolution No. 2024-38 Authorizing the Application Submittal for the Fiscal Year 2023 Emergency Management Performance Grant (EMPG), in the amount of$12,173.
19. Authorize award of a professional services agreement to HV Entertainment, in the amount of $29,800, for the 2024 El Grito event.
20. Adopt Resolution No. 2024-25 Establishing Youth Advisory Commission Compensation
21. Authorize execution of Amendment No. 3 to West Coast Arborist Maintenance Agreement extending their term for one year and increasing compensation by $450,000.
22. Approve Amendment No 6 to the Coachella Valley Association of Governments (CVAG) Memorandum of Understanding for AB 2766 CVAG Member Jurisdictions
23. Construction Contract with Three Peaks Corporation in the amount of $272,272.00 plus 15% contingency for the Bagdouma Park Misc. Site Improvements, City Project Numbers P-30 & P-32.
24. Resolution No. 2024-23 Initiating Proceedings for the Levy and Collection of Assessments for Landscaping and Lighting District Maintenance District No. 1 through 40, Fiscal Year 2024/2025 Resolution No. 2024-22 Approving the Preliminary Engineer's Report for Levy of Annual Assessments for Fiscal 2024/2025 for the City of Coachella Landscaping and Lighting Maintenance District No. 1 through 40 and Setting a Time and Place for the Public Hearing
25. Adopt Resolution No. 2024-36 Accepting and Approving the Recordation of a Deed Restriction with the State of California for the Bagdouma Park Swimming Pool Renovation Project and Authorize the City Manager to Execute the Deed Restriction
26. Adopt Resolution No. 2024-31 Approving American Rescue Plan Act Funds (ARPA) for the State and Local Fiscal Recovery Fund (SLFRF) Program for the Coachella Sanitary District Headworks Screening Improvements Project in the Amount of $800,000.
Minutes City Council Regular Meeting July 10, 2024
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27. Adopt Resolution No. 2024-32 Approving American Rescue Plan Act Funds (ARPA) for the State and Local Fiscal Recovery Fund (SLFRF) Program for the Coachella Sanitary District Tyler Street Capacity Improvements Project in the Amount of $1,410,000.00
The council pulled item nos. 14 and 23 for discussion.
Motion: To approve the Consent Calendar.
Made by: Councilmember Dr. Figueroa
Seconded by: Mayor Pro Tern Virgen
Approved: 4-0, Unanimous roll call vote:
AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Mayor Pro Tern Virgen and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: Councilmember Galarza
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):
28. Adopt Resolution No. 2024-29 Approve American Rescue Plan Act Funds (ARPA) for the State and Local Fiscal Recovery Fund (SLFRF) Program for the Fire Station Remodel Project in the amount of $300,000.
Mayor Hernandez stepped away at 6:50 p.m. and returned at 6:56 p.m. after vote.
Motion: To approve the Consent Calendar.
Made by: Councilmember Dr. Figueroa
Seconded by: Councilmember Delgado
Approved: 3-0, Unanimous roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmember Dr. Figueroa, Councilmember Delgado, and Mayor Pro Tern Virgen None
Mayor Hernandez
Councilmember Galarza
29. Resolution No. 2024-27, a Resolution of the City Council of the City Of Coachella, Adopting an Annual Budget And Organizational Structure for Fiscal Year 2024-2025 Councilmember Galarza arrived at 7:10 p.m.
30. Resolution No. FD-2024-03, Approving the Fiscal Year 2024-2025 for the Coachella Fire Protection District Annual Budget
Minutes City Council Regular Meeting July 10, 2024
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31. Resolution No. SD-2024-03, Approving the Fiscal Year 2024-2025 Coachella Sanitary District Annual Budget
32. Adopt Resolution No. WA-2024-02, Approving the Fiscal Year 2024-2025 Coachella Water Authority Annual Budget
32. A Capital Improvement Projects (CIP) Annual Summary Motion: To approve item nos. 29 - 32A.
Made by: Councilmember Galarza
Seconded by: Mayor Pro Tern Virgen
Approved: 5-0, Unanimous roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Galarza, Mayor Pro Tern Virgen and Mayor Hernandez
None
None
None
PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):
33. Public Hearing and Adoption of Resolution No. 2024-30 Affirming the Solid Waste Rates for Fiscal Year 2024/2025 and Authorizing the Collection of Residential Solid Waste Service Charges for Fiscal Year 2024/2025 on the County of Riverside's Property Tax Roll.
The public hearing was opened at 7:35 pm and closed at 7:37 pm with no public comments.
Motion: To approve Resolution No. 2024-30.
Made by: Councilmember Dr. Figueroa
Seconded by: Councilmember Galarza
Approved: 5-0, Unanimous roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Galarza, Mayor Pro Tern Virgen and Mayor Hernandez
None
None
None
34. Coachella Valley Event Center Adoption of Resolution No. 2024-37 Approving Entertainment Permit No. 22-04 for the Coachella Valley Event Center, an entertainment venue located on a 20-acre site at 46600 Tyler Street (APN# 603-130-001). Applicant: Edwart Rostamian (Continuance to July 24, 2024 Recommended)
Staff informed the Council that they are requesting continuance of this item.
Minutes City Council Regular Meeting July 10, 2024
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The public hearing was opened at 7:36 p.m. with no public comments and will remain open.
Motion: To continue the public hearing on item 34 to July 24, 2024 meeting per staff recommendation Made by: Councilmember Galarza
Seconded by: Mayor Pro Tern Virgen
Approved: 5-0, Unanimous roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Galarza, Mayor Pro Tern Virgen and Mayor Hernandez
None
None
None
PUBLIC COMMENTS (NON-AGENDA ITEMS):
The public may address the City Council/Board/Corporation/ Authority on any item of interest to the public that is not on the agenda but is in the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.
None.
REPORTS AND REQUESTS:
Council Comments/Report of Miscellaneous Committees.
Mayor Pro Tern Virgen stepped away at 7:51 p.m. and returned at 7:53 p.m.
Councilmember Galarza stepped away at 7:53 p.m. for remainder of the meeting.
Councilmember Delgado stepped away at 7:57 p.m. for the remainder of the meeting.
City Manager's Comments.
Minutes City Council Regular Meeting July 10, 2024
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ADJOURNMENT:
There being no further business to come before the City Council and the Agencies, Mayor Hernandez adjourned the meeting at 8:01 p.m.
Respectfully submitted,
City Clerk