Agenda packet — Coachella City Council, September 11, 2024 (part 1 of 2)

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org
AGENDA

CITY COUNCIL CLOSED SESSION AND

REGULAR MEETING

OF THE CITY OF COACHELLA

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY

AND COACHELLA PARKS AND RECREATION FOUNDATION
September 11, 2024
5:00 PM – CLOSED SESSION
6:00 PM – REGULAR MEETING
In-Person Meeting
Location:

Coachella City Hall
Council Chamber
1515 Sixth Street
Coachella, CA
If you would like to attend the meeting via Zoom, here is the link:
https://us02web.zoom.us/j/88457271898?pwd=REdzU1NoQmpVSFhWTDVaZ0VCekYxdz09 Or One tap mobile : 16699006833,,88457271898#,,,,*606140# Or Telephone:

US: +1 669 900 6833
Webinar ID: 884 5727 1898
Passcode: 606140
Spanish: El idioma español está disponible en Zoom seleccionado la opción en la parte de abajo de la pantalla
 Public comments may be received either in person, via email, telephonically, or via Zoom with a limit of 250 words, or three minutes:
o In Real Time:

If participating in real time via Zoom or phone, during the Public Comment Period, use the “raise hand” function on your computer, or when using a phone, participants can raise their hand by pressing *9 on the keypad.
o In Writing:

Written comments may be submitted to the City Council electronically via email to [email protected]. Transmittal prior to the start of the meeting is required. All written comments received will be forwarded to the City Council and entered into the record. o If you wish, you may leave a message at (760) 262-6240 before 5:30 p.m. on the day of the meeting.  The live stream of the meeting may be viewed online by accessing the city's website at www.coachella.org, and clicking on the "Watch Council Meetings" tab located on the home page, and then clicking on the "live" button.

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Agenda City Council Closed Session and Regular Meeting September 11, 2024

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CALL TO ORDER: - 5:00 P.M.

ROLL CALL:

APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” PUBLIC COMMENTS (CLOSED SESSION ITEMS):

ADJOURN TO CLOSED SESSION:

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
City of Coachella v. Cheryl Thomas, et al.

Riverside County Superior Court, Case No. CVPS2203206
RECONVENE REGULAR MEETING: - 6:00 P.M.

PLEDGE OF ALLEGIANCE:

CLOSED SESSION ANNOUNCEMENTS:

PROCLAMATIONS/PRESENTATIONS/DIRECTION:

2. Proclamation Presented to Candelaria Munoz

3. Grapefruit 92-kV Switching Station Project Presentation

4. 2024/2025 Special Event Calendar

5. Special Event Drone Options

6. Highway Safety Improvement Program - 2024 Grant Applications

7. Cannabis Business Program Update
WRITTEN COMMUNICATIONS:

CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)

8. Regular Meeting Minutes of July 24, 2024 of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and

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Agenda City Council Closed Session and Regular Meeting September 11, 2024

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Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation Foundation

9. Special Meeting Minutes of July 30, 2024 of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation Foundation

10. Adjourned Special Meeting Minutes of July 31, 2024 of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation Foundation

11. Voucher Listing- EFT's/Utility Billing Refunds/FY 2023-24 and FY 2024-25 Expenditures as of September 11, 2024, $12,551,881.94

12. Investment Report – June 30, 2024

13. Direct Staff to Conduct the Biennial Review of the City's Conflict of Interest Code (Form 700 Filers)

14. Authorize Execution of a Letter Agreement with Signature Truck Tops for the Purchase of a Forklift, in the amount of $24,000; Authorize Appropriation of $24,000 from Unallocated General Fund Reserves

15. Award Professional Services agreement to The Christmas Kings for the Holiday Lighting and Decorations Project No. 061324 for $50,000; Approve Allocation of $50,000 from Unallocated General Fund Reserves for Award

16. Authorize the City of Coachella’s Tacos, Tequila and Chavelas Festival Beer Garden Operation on October 19, 2024 at Veterans Memorial Park from 4pm to 8pm

17. Appropriate a Budget Allocation of $90,000 for the City's Annual 2024 Holiday Tree Lighting and Holiday Parade Events, From Unallocated General Fund Reserves

18. Approve Amendment #1 for Change Order to the Previously Approved Purchase Order 16989 Digital Signage System with AVIR, Inc. for the Amount of $19,485 and Authorize Amendment #2 Time and Materials Invoice for the Amount of $15,882.61 for the Total Appropriation of $35,373.61 from Unassigned Fund Balance (General Fund)

19. Resolution 2024-49 Releasing Bonds for Tract Map No. 38084 Sevilla, Pulte Home Company, LLC

20. Approve Resolution 2024-52, A Resolution of the City Council of the City of Coachella Adopting a Statement of Goals and Policies for the Use of the Mello-Roos Community Facilities Act of 1982

21. Approve an Art in Public Places Proposal for a Mural Titled, Listening to the Rain by Nanibah “Nani” Chacon in the Amount of $24,000

22. Authorize the City of Coachella to Sponsor the Coachella Container Park Series of Community Events in the Amount of $45,000

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Agenda City Council Closed Session and Regular Meeting September 11, 2024

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23. Ordinance No. 1212 - An Ordinance Adding Chapter 9.28 to Title 9 of the Coachella Municipal Code Establishing Regulations Prohibiting the Unlawful Possession of Catalytic Converters in the City (Second Reading)
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):

24. Sponsorship of Run With Los Muertos Event:

Sponsorship request from Codex Creation Committee for $35,000.00 for the 2024 Run With Los Muertos Event
Approval for operation of a beer garden on November 2, 2024 in Downtown Sixth Street from 4pm to midnight.

25. Sponsorship of Synergy Music and Arts Festival Event:

Approve sponsorship request from Culturas Music & Arts:

Approve sponsorship request from Culturas Music & Arts, in the amount of $18,600, for the 2024 Synergy Music and Arts Festival Event; or
Approve sponsorship request from Culturas Music & Arts, in the amount of $28,800, for the 2024 Synergy Music and Arts Festival Event and authorize an allocation of $10,200 from unallocated general fund reserves.

Approval for operation of a beer garden on November 9, 2024 at Dateland Park from 4pm to midnight.

26. Authorize Formation of a 2025 Coachella Agricultural Summit Ad-Hoc Committee and Appoint a Councilmember to the Committee

27. Approve First Amendment to the Agreement for Animal Control Field and Shelter Services Between the City of Coachella and the County of Riverside Department of Animal Services to Extend the Contract for One Year in the Amount of $508,206

28. Agreement for Law Enforcement Services Between the City of Coachella and the County of Riverside From July 1, 2024 through June 30, 2029

29. Construction Contract with Urban Habitat in the Amount of $3,307,524.42 plus 10% Contingency for the Avenue 50 Street and Median Improvements Phase 1, City Project No.ST-93 PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):

30. Public Hearing on the Formation for Community Facilities District (CFD) 2024-1 Approving:

Resolution 2024-45, for the Formation of Community Facilities District (CFD) 2024-1; Resolution 2024-46, Calling a Special Election for CFD 2024-1;

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Agenda City Council Closed Session and Regular Meeting September 11, 2024

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Resolution 2024-47, Declaring the Results of the Special Election and Directing Recording of a Notice of Special Tax Lien for CFD No. 2024-01 and
Ordinance 1214, of City of Coachella Community Facilities District No. 2024-1(Public Services) and to Authorize the Levy of a Special Tax Therein to Finance Certain Services.

31. Community Facilities District (CFD No. 2005-01) Annexation No. 36 – (Sevilla II-Pyramid Ranch) Adopt Resolution No. 2024-48 Determining the Validity of Prior Proceedings relating to Annexation of Property (Annexation No. 36) in the City of Coachella CFD No. 2005-01 (Law Enforcement, Fire and Paramedic Services).

Adopt Resolution No. 2024-50 on Behalf of CFD No. 2005-01 Calling a Special Election within Annexation Area No. 36 (Sevilla II-Pyramid Ranch).

Adopt Resolution No. 2024-51 Canvassing The Results of The Election Held Within CFD No. 2005-01 Area No. 36 (Sevilla II-Pyramid Ranch).

Adopt Ordinance No. 1215 on Behalf of CFD No. 2005-01 Authorizing the Levy of a Special Tax within Annexation Area No. 36 Annexed to Said District (1st Reading) PUBLIC COMMENTS (NON-AGENDA ITEMS):

The public may address the City Council/Board/Corporation/ Authority on any item of interest to the public that is not on the agenda but is in the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.

REPORTS AND REQUESTS:

Council Comments/Report of Miscellaneous Committees.

City Manager’s Comments.

ADJOURNMENT:

Complete Agenda Packets are available for public inspection at the City Clerk’s Office at 53-462 Enterprise Way, Coachella, California, and on the City’s website www.coachella.org.

THIS MEETING IS ACCESSIBLE TO PERSONS WITH DISABILITIES

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WHEREAS, Candelaria was raised in Oasis, California, and graduated from Coachella Valley High School. She was raised in a large family by a mother who was a housewife and a father who was a farm worker. She frequently visited Sinaloa, Mexico as a child to visit her family and enjoyed helping with the farm animals and watching family members make homemade cheese.

WHEREAS, Candelaria Munoz began working for the Riverside County Sheriff’s Department Palm Desert Station October 2001 as an Office Assistant. In February 2004 she was promoted to Community Service Officer II where she worked in the patrol division, crime prevention, and traffic, serving the cities of Rancho Mirage, Palm Desert, and Indian Wells.

WHEREAS, in April 2014 she transferred to Thermal Station where she worked in the city of La Quinta in the patrol division, crime prevention, and traffic; and WHEREAS, in December 2023 she was assigned to the city of Coachella Tobacco Grant Program where she focused on anti-tobacco outreach and education of school aged children and adults. She conducted tobacco compliance inspections on all businesses that sell tobacco products in the city of Coachella and participated in city events where she gave information on the harm of smoking and vaping; and WHEREAS, on September 4th, 2024, Candelaria retired from the Riverside County Sheriff Department and looks forward to traveling, visiting her son, daughter, grandkids, and sisters who live out of town; and NOW THEREFORE, I, Steven A. Hernandez, Mayor and Council of the City of Coachella, by the power vested in me, do hereby recognize
Candelaria Munoz
and urge all citizens of the City of Coachella to congratulate Candelaria Munoz on her retirement.

IN WITNESS HEREOF, I have hereunto set my
hand and caused the official seal of the City of
Coachella, California to be affixed this 11th day of
September 2024.
______________________________________
Steven A. Hernandez, Mayor
City of Coachella, California

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Item 2.
2024-25 Special Event Calendar
 February 8th Community Clean-up & HHW
 February 22nd Arbor Day
 March 1st Community Clean-up
 March 8th Day of the Young Child
 March 16th Suavecito Sunday
 March 22nd Coachella Mariachi Festival
 March TBD Senior Inspiration Awards
 May 2-23 May Movies in the Park Series (Fridays)
 June (TBD) Operation Splash
 July 3rd (Thurs) Fourth of July Event
 Sept 15 El Grito
 Oct 4-25 October Movies in the Park Series (Fridays)
 Oct 12 th Community Clean-up & HHW
 Oct 19th Tacos, Tequila and Chavelas Festival
 Oct 24th Halloween Carnival
 Nov 2nd Run With Los Muertos
 Nov 9th Veterans Pancake Breakfast
 Nov 9th Synergy
 Nov 16th Community Clean-up
 Dec 4th Tree Lighting
 Dec 6th Holiday Parade
 Dec 12th Volunteer of the Year & Pilgrimage

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Item 4.

SPECIAL EVENT DRONE OPTIONS
SEPTEMBER 11, 2024

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Item 5.

PACKAGE OPTIONS ALL INCLUDE
 Design team
 Full length show design usually running 10-15 minutes and synced with music  Number of Formations = 10-15
 All necessary FAA permits and waivers, insurance, crew and travel.

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Item 5.

PACKAGE OPTIONS
 200-300 Drones = $30,000-$40,000
 + 300 Drones = $50,000 -$80,000

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Item 5.

TREE LIGHTING DRONE FEATURE OPTION

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Item 5.

NEXT STEPS & QUESTIONS
 Would Council like staff to bring back an item to add drone features to the 2024 Tree Lighting Event?  Any other direction Council would like staff to evaluate?

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Item 5.

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org

MINUTES

CITY COUNCIL CLOSED SESSION AND

REGULAR MEETING

OF THE CITY OF COACHELLA

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY

AND COACHELLA PARKS AND RECREATION FOUNDATION
July 24, 2024
5:00 PM – CLOSED SESSION
6:00 PM – REGULAR MEETING
In-Person Meeting
Location:

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Item 8.

Minutes City Council Closed Session and Regular Meeting July 24, 2024

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CALL TO ORDER: - 5:00 P.M.

The Regular Meeting of the City Council of the City of Coachella was called to order at 5:00 p.m. by Mayor Hernandez.

ROLL CALL:

Present: Councilmember Dr. Figueroa, Councilmember Delgado, and Mayor Pro Ten Virgen, and Mayor Hernandez
City Clerk
City Treasurer (via Zoom)

Absent: Councilmember Galarza (arrived at 5:09 p.m.)
APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” Motion: To approve the agenda with the modification.

Made by: Councilmember Mayor Pro Tem Virgen
Seconded by: Councilmember Dr. Figueroa
Approved: 4-0, Unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Mayor Pro Tem Virgen and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: Councilmember Galarza (arrived at 5:09 p.m.)
PUBLIC COMMENTS (CLOSED SESSION ITEMS):

None.

ADJOURN TO CLOSED SESSION:

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
City of Coachella v. A.H.D. Limited Partnership, et al.

Riverside County Superior Court, Case No. CVPS2103815

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Item 8.

Minutes City Council Closed Session and Regular Meeting July 24, 2024

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2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4) One (1) Potential Case

3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Desert Valley Builders v. City of Coachella, et al.

Riverside County Superior Court, Case No. Ric1900832

4. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Government Code Section 54956.9(d)(2)/(e)(1) One (1) Potential Case
RECONVENE REGULAR MEETING:

The City Council reconvened into open session at 6:00 p.m.

PLEDGE OF ALLEGIANCE:

City Manager Gabriel Martin led the pledge of allegiance.

Councilmember Delgado stepped away at 6:01 p.m. and returned at 6:02 p.m.

Councilmember Galarza stepped away at 6:02 p.m. and returned at 6:04 p.m.

CLOSED SESSION ANNOUNCEMENTS:

No reportable action taken.

PROCLAMATIONS/PRESENTATIONS/DIRECTION:

5. Proclamation Recognizing Employment Month
WRITTEN COMMUNICATIONS:

None.

CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)

6. Special Meeting Minutes of June 25, 2024 of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation Foundation

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Item 8.

Minutes City Council Closed Session and Regular Meeting July 24, 2024

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7. Regular Meeting Minutes of July 10, 2024 of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation Foundation

8. Voucher Listing- EFT's/Utility Billing Refunds/FY 2023-24 and FY 2024-25 Expenditures as of July 24, 2024, $2,044,538.49

9. Quarterly Reports - Second Quarter FY2023-2024

10. Authorize execution of Amendment No. 1 to the Agreement for Emergency Services Coordinator Services between the County of Riverside and the City of Coachella

11. Adopt Resolution No. 2024-42 declaring its intention to establish City of Coachella Community Facilities District No. 2024-1 (Public Services) and to authorize the levy of a special tax therein to finance certain services; setting public hearing date as September 11, 2024.

12. Authorization to file a Notice of Completion for the Fire Station #79 Expansion and Rehabilitation Project, City Project No. F-7.

13. Authorize Direct Purchase of Sports Lighting for an Amount not to Exceed $180,000, Execute Change Order #1 to Three Peaks for an Amount not-to-exceed $120,000, and Authorize Appropriation of $300,000 from General Fund for the Bagdouma Park Misc. Site Improvements, City Project Numbers P-30 & P-32

14. Authorization to file a Notice of Completion and appropriation of $234,272.99 from General Fund for City Project No. ST-130, Pueblo Viejo Sustainable Transportation Project

15. Approve Execution of a Maintenance Agreement to Brisas Air Conditioning & Heating, in the Amount of $43,375.00, for Replacement of a 15-ton Commercial Package Heating, Ventilation and air Conditioning unit for the Senior Center facility; Authorize Allocation of $43,375.00 from Unallocated General Funds to Finance the Replacement unit
The council pulled item nos. 13 for discussion.

Motion: To approve the Consent Calendar.

Made by: Councilmember Dr. Figueroa
Seconded by: Councilmember Galarza
Approved: 5-0, Unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Galarza Mayor Pro Tem Virgen, and Mayor Hernandez
NOES: None
ABSTAIN: Mayor Hernandez abstained from item no. 12
ABSENT: None
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):

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Item 8.

Minutes City Council Closed Session and Regular Meeting July 24, 2024

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16. Ordinance No. 1212 - An Ordinance Adding Chapter 9.28 to Title 9 of the Coachella Municipal Code Establishing Regulations Prohibiting the Unlawful Possession of Catalytic Converters in the City Comment: (1) Daryll Terrell
Motion: To approve Ordinance 1212 (Second Reading)
Made by: Councilmember Delgado
Seconded by: Councilmember Dr. Frank Figueroa
Approved: 5-0, Unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Mayor Pro Tem Virgen, Councilmember Galarza, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None

17. Resolution No. 2024-44 - A Resolution Formally Expressing Opposition to the Desert Healthcare District’s Proposed Hospital Lease Agreement’s “Non-Compete” Provision and Directing the Mayor to Send a Letter to the Desert Healthcare District Board Expressing this Opposition Comment: (1) Richard Ramhoff
Councilmember Dr. Figueroa recused himself and stepped away at 6:21 pm to 6:30 pm.

Motion: To approve Resolution No. 2024-44.

Made by: Mayor Hernandez
Seconded by: Councilmember Galarza
Approved: 4-0, Unanimous roll call vote:

AYES: Councilmember Delgado, Councilmember Galarza, Mayor Pro Tem Virgen, and Mayor Hernandez
NOES: None
ABSTAIN: Councilmember Dr. Figueroa
ABSENT: None

18. Adopt Resolution No. 2024-40 Declaring its Intention to Annex Property into City of Coachella Community Facilities District No. 2005-1 (Law Enforcement, Fire and Paramedic Services) and to Authorize the Levy of a Special Tax Within Annexation Area No. 36 (Sevilla II – Pyramid Ranch).

Motion: To adopt Resolution No. 2024-40.

Made by: Councilmember Galarza
Seconded by: Councilmember Dr. Frank Figueroa
Approved: 5-0, Unanimous roll call vote:

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Item 8.

Minutes City Council Closed Session and Regular Meeting July 24, 2024

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AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Galarza, Mayor Pro Tem Virgen and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None

19. 2024 City of Coachella Resident Engagement Academy
Motion: To approve the 2024 City of Coachella Resident Engagement Academy.

Made by: Councilmember Galarza
Seconded by: Councilmember Denise Delgado
Approved: 5-0, Unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Galarza, Mayor Pro Tem Virgen and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None

20. Authorize City Manager to approve Change Order No. 1 for the Multi-Site Energy Improvement Project Awarded to Alliance Building Solutions, Inc. for an Additional Amount of $242,144.00 to Install Smart Controls to City Owned Street Light Fixtures Improving Maintenance Repair Response Times; Authorize Allocation from Undesignated General Funds Revenue in the Amount of $242,144.00 Motion: To authorize City Manager to approve Change Order No. 1 for the Multi-Site Energy Improvement Project Awarded to Alliance Building Solutions, Inc. for an Additional Amount of $242,144.00 to Install Smart Controls to City Owned Street Light Fixtures Improving Maintenance Repair Response Times; Authorize Allocation from Undesignated General Funds Revenue in the Amount of $242,144.00
Made by: Councilmember Galarza
Seconded by: Mayor Pro Tem Virgen
Approved: 5-0, Unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Galarza, Mayor Pro Tem Virgen and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None

21. Approval of the Planning Commission Workplan for Fiscal Year (FY) 2024-2025 Motion: To approve the Planning Commission Workplan for Fiscal Year 2024-25.

Made by: Mayor Hernandez
Seconded by: Councilmember Galarza
Approved: 3-2

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Item 8.

Minutes City Council Closed Session and Regular Meeting July 24, 2024

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AYES: Mayor Pro Tem Virgen, Councilmember Galarza, and Mayor Hernandez NOES: Councilmember Dr. Figueroa and Councilmember Delgado ABSTAIN: None

22. Designate a Voting Delegate and Alternates to the League of California Cities Annual Conference & Expo.

Motion: To designate Councilmember Dr. Figueroa as the voting delegate and Councilmember Delgado as the alternate.

Made by: Mayor Hernandez
Seconded by: Councilmember Dr. Figueroa
Approved: 5-0, Unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Galarza, Mayor Pro Tem Virgen, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None

23. Adopt Resolution No. 2024-43 Calling for the Placement of a General Tax Measure on the November 5, 2024 General Municipal Election Ballot Amending the City’s Transient Occupancy Tax from 9% to 13%, Updating the Ordinance’s Terms to Address Third Party Bookings and Making Other Conforming Updates.

Motion: To adopt Resolution No. 2024-43
Made by: Councilmember Dr. Figueroa
Seconded by: Mayor Pro Tem Virgen
Approved: 5-0, Unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Galarza, Mayor Pro Tem Virgen, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None
PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):

24. Adopt Resolution No. 2024-39 Authorizing the Establishment of an Annual Special Tax for City of Coachella Community Facilities District No. 2005-01 (Law Enforcement, Fire and Paramedic Services) and Annexation Areas Thereto for Fiscal Year 2024/2025
The public hearing was opened at 7:03 pm and closed at 7:04 pm.

Councilmember Galarza stepped away at 7:03 pm and returned at 7:04 pm.

Motion: To adopt Resolution No. 2024-39.

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Item 8.

Minutes City Council Closed Session and Regular Meeting July 24, 2024

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Made by: Councilmember Dr. Figueroa
Seconded by: Mayor Pro Tem Virgen
Approved: 4-0,
AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Mayor Pro Tem Virgen, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: Councilmember Galarza

25. Public Hearing for Resolution No. 2024-41 Confirming the Assessment and Diagram and Ordering the Levy and Collection of Assessments for the City of Coachella Landscaping and Lighting Maintenance District No. 1 through 40 for Fiscal Year 2024/2025
Staff informed the Council that they are requesting continuance of this item.

The public hearing was opened at 7:04 p.m. and will remain open to continue to July 30, 2024.

Motion: To continue the public hearing on item 25 to July 30, 2024 per staff recommendation.

Made by: Mayor Pro Tem Virgen
Seconded by: Councilmember Dr. Frank Figueroa
Approved: 5-0,
AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Galarza, Mayor Pro Tem Virgen, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None

26. Adopt Resolution No. SD-2024-04 Authorizing the Collection of Residential Sanitary Sewer Rates for Fiscal Year 2024/2025 Through the County of Riverside Tax Roll The public hearing was opened at 7:05 p.m. and closed at 7:06 pm.

Motion: To adopt Resolution No. SD-2024-04.

Made by: Councilmember Galarza
Seconded by: Mayor Pro Tem Virgen
Approved: 5-0,
AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Galarza, Mayor Pro Tem Virgen, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None

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Item 8.

Minutes City Council Closed Session and Regular Meeting July 24, 2024

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27. Adopt Resolution No. 2024-37 Approving Entertainment Permit No. 22-04 for the Coachella Valley Event Center, an Entertainment Venue Located on a 20-acre site at 46600 Tyler Street (APN# 603-130-001).

Applicant: Edwart Rostamian
The public hearing was opened at 7:06 p.m. and closed at 7:22 pm.

Motion: To adopt Resolution No. 2024-38 with requested changes.

Made by: Councilmember Galarza
Seconded by: Councilmember Dr. Figueroa
Approved: 5-0,
AYES: Councilmember Dr. Figueroa, Councilmember Delgado, Councilmember Galarza, Mayor Pro Tem Virgen, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None
PUBLIC COMMENTS (NON-AGENDA ITEMS):

None
REPORTS AND REQUESTS:

Council Comments/Report of Miscellaneous Committees.

City Manager’s Comments.

ADJOURNMENT:

There being no further business to come before the City Council and the Agencies, Mayor Hernandez adjourned the meeting at 7:26 p.m.

Respectfully submitted,
____________________________________
Angela Zepeda
City Clerk

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Item 8.

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org

MINUTES

CITY COUNCIL SPECIAL MEETING

OF THE CITY OF COACHELLA

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY

AND COACHELLA PARKS AND RECREATION FOUNDATION
July 30, 2024
5:00 PM – SPECIAL MEETING
In-Person Meeting
Location:

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Item 9.

Minutes City Council Special Meeting July 30, 2024

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CALL TO ORDER:

The City Clerk called the Special Meeting of the City Council of the City of Coachella to order at 5:05 p.m. and made the announcement that due to lack of quorum, the meeting was adjourned to Tuesday, July 31, 2024 at 9:00 a.m. The items on the agenda will remain the same.

ROLL CALL:

CONSENT CALENDAR:

2. Public Hearing for Resolution No. 2024-41 Confirming the Assessment and Diagram and Ordering the Levy and Collection of Assessments for the City of Coachella Landscaping and Lighting Maintenance District No. 1 through 40 for Fiscal Year 2024/2025
PUBLIC COMMENTS (NON-AGENDA ITEMS):

ADJOURNMENT:

The City Clerk adjourned the meeting at 5:05 p.m.

Respectfully submitted,
____________________________________
Angela Zepeda
City Clerk

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Item 9.

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org

MINUTES

CITY COUNCIL ADJOURNED SPECIAL

MEETING

OF THE CITY OF COACHELLA

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY

AND COACHELLA PARKS AND RECREATION FOUNDATION
July 31, 2024
9:00 AM – ADJOURNED SPECIAL MEETING
In-Person Meeting
Location:

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Item 10.

Minutes City Council Adjourned Special Meeting July 31, 2024

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CALL TO ORDER:

Mayor Hernandez called to order the adjourned Special Meeting of the City Council of the City of Coachella at 9:09 a.m.

ROLL CALL:

Present: Councilmember Dr. Figueroa, Mayor Pro Tem Virgen, and Mayor Hernandez

Absent: Councilmember Delgado and Councilmember Galarza Treasurer Aviles
APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” Motion: To approve the Agenda
Made by: Mayor Pro Tem Virgen
Seconded by: Councilmember Dr. Figueroa
Approved: 3-0, Unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Mayor Pro Tem Virgen, and Mayor Hernandez NOES: None
ABSTAIN: None
ABSENT: Councilmember Delgado and Councilmember Galarza PLEDGE OF ALLEGIANCE:

Mayor Hernandez led the Pledge of Allegiance.

CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member or member of the audience.)

1. Authorize Execution of a Letter Agreement for the Purchase of a 2020 John Deere 310 LEP Backhoe Loader, in the Amount of $99,992.98, Using Awarded CalRecycle SB1383 Local Assistance Grant Program Funds
Motion: To approve the Consent Calendar
Made by: Councilmember Dr. Figueroa
Seconded by: Mayor Pro Tem Virgen
Approved: 3-0, Unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Mayor Pro Tem Virgen, and Mayor Hernandez

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Item 10.

Minutes City Council Adjourned Special Meeting July 31, 2024

Page 3 ends

NOES: None
ABSTAIN: None
ABSENT: Councilmember Delgado and Councilmember Galarza PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):

Motion: To approve the Consent Calendar
Made by: Councilmember Dr. Figueroa
Seconded by: Mayor Pro Tem Virgen
Approved: 3-0, Unanimous roll call vote:

AYES: Councilmember Dr. Figueroa, Mayor Pro Tem Virgen
NOES: None
ABSTAIN: None
ABSENT: Councilmember Delgado and Councilmember Galarza PUBLIC COMMENTS (NON-AGENDA ITEMS):

None.

ADJOURNMENT:

There being no further business to come before the City Council and the Agencies, Mayor Hernandez adjourned the meeting at 9:13 a.m.

Respectfully submitted,
____________________________________
Angela Zepeda
City Clerk

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STAFF REPORT
9/11/2024
TO: Honorable Mayor and City Council Members
FROM: Ruben Ramirez, Controller
SUBJECT: Investment Report – June 30, 2024
STAFF RECOMMENDATION:

Staff recommends that the City Council receive and file the investment report for June 30, 2024.

EXECUTIVE SUMMARY:

On June 12, 2024, the City of Coachella along with its component units (Sanitary District, Educational & Governmental Access Cable Corporation, Fire Protection District, and Water Authority) approved and adopted the current “Statement of Investment Policy”.

Pursuant to Section 16 of that policy, the City Treasurer shall provide to the City Council a monthly investment report that provides a clear picture of the status of the current investment portfolio.

This report shall include, at a minimum, the following information for each type of investment held in the City’s investment portfolio: the issuer, amount of investment, current market value, yield on investment, income generated from investments, dollar amount invested on all securities, investments, and money held by the local agency; and shall additionally include a description of any of the local agency’s funds, investments, or programs; and a description of unusual investment activity or developments during the month for which the report is prepared. This information shall be provided for all City and component unit pooled investments, as well as for bond accounts, which are managed by outside Fiscal Agents.

The interest rates presented are the most current rates available as of the date of these reports. The market values presented for pooled City investments are based on closing prices for the related investments as of the date of these reports. This information was obtained from the Wall Street Journal or other reliable sources of market prices.

The market values presented for investments managed by fiscal agents are based on amounts reported by the fiscal agents in their investment statements. The purchase date and type of investment are not included for funds held by fiscal agents.

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Item 12.

Attached is the Treasurer’s Report of Investments, which includes an overview of investments that provides information on investment activity, withdrawals and deposits, interest earned, payment of interest, and payment of principal as of the months ended June 30, 2024. In addition, this report includes detailed information and current activity on individual investments.

All City investments are in compliance with the guidelines established for Authorized Investments as specified in the Investment Policy, Section 8.

There was no unusual investment activity to report.

The City and Districts have sufficient money to meet their expenditure requirements for the next six months.

FISCAL IMPACT:

None; this report is received and filed only.

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Item 12.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 5/31/2024 (WITHDRAWALS) CHANGE IN VALUE (INTEREST) (PRINCIPAL) 6/30/2024

CASH ON HAND
Wells Fargo-General Checking N/A 6,762,714.28 80,331.72 - - - 6,843,046.00 Sweep Account 4.966% 7,763,668.22 819,896.78 8,583,565.00 Wells Fargo-Road Maintenance N/A 952,624.49 99,206.60 - - 1,051,831.09 Wells Fargo-Gas Tax N/A 943,861.66 (320,486.50) - - - 623,375.16 - Wells Fargo- Payroll Acct N/A (16,488.79) 2,533.00 (13,955.79) Petty Cash N/A 7,000.00 - - - - 7,000.00
Total Cash on Hand 16,413,379.86 681,481.60 - - - 17,094,861.46

INVESTMENTS
State of California - LAIF 2.17% 18,911,988.11 - - - - 18,911,988.11 Investment Management Acct 1.47% 34,601,803.12 176,402.54 - - 34,778,205.66 Total Investments 53,513,791.23 - 176,402.54 - - 53,690,193.77

CASH WITH FISCAL AGENT
US Bank varies 4,644,853.72 - 2,091.72 (463,665.63) - 4,183,279.81 ① Wells Fargo Bank, N.A. 5.83% 274,700.48 - 587.72 (274,700.00) - 588.20 ② Wilmington Trust, N. A. 0.03% 4,698,300.38 832,577.39 7,871.31 - - 5,538,749.08 ③ Total Cash with Fiscal Agent 9,617,854.58 832,577.39 10,550.75 (738,365.63) - 9,722,617.09 Grand Total 79,545,025.67 1,514,058.99 186,953.29 (738,365.63) - 80,507,672.32 Completed By:

Reviewed By: Ruben Ramirez- Controller

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of June 30, 2024
Fiscal Year 2023-2024

DESCRIPTION
Lourdes Marrón-Accountant

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Item 12.

CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 5/31/2024 (WITHDRAWALS) CHANGE IN VALUE (INTEREST) (PRINCIPAL) 6/30/2024

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of June 30, 2024
Fiscal Year 2023-2024

DESCRIPTION

CASH WITH FISCAL AGENT

US BANK

COACHELLA FINANCING AUTHORITY
Successor Agency to the Coachella Redevelopments Agency 2014 Series A/C #: 6712104701 Debt Service Fund 0.00% 286.00 - 1.26 - - 287.26 A/C #: 6712104702 Interest Account 0.00% - - - - - -
A/C #: 6712104703 Principal Account 0.00% (0.00) - - - - (0.00) A/C #: 6712104704 Reserve Account 0.00% 827,612.50 - - - - 827,612.50

COACHELLA SANITARY DISTRICT
WASTEWATER SERIES 2015A
A/C #: 6712148601 Bond Fund 0.00% 1,398.65 - 6.15 - - 1,404.80 A/C #: 6712148602 Interest Account 0.00% - - - - - -
A/C #: 6712148603 Principal Account 0.00% - - - - - -
A/C #: 6712148604 Reserve Account 0.00% 310,175.00 - - - - 310,175.00 COACHELLA SANITARY DISTRICT: PROJECT FUND 2011
A/C #: 6711963500 Project Fund 2011 0.0100% 27,405.70 120.49 - - 27,526.19

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CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 5/31/2024 (WITHDRAWALS) CHANGE IN VALUE (INTEREST) (PRINCIPAL) 6/30/2024

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of June 30, 2024
Fiscal Year 2023-2024

DESCRIPTION

COACHELLA SUCCESSOR AGENCY
MERGED PROJECT AREAS BONDS 98 & 99: BONDS 2013
A/C #: 6712071401 Interest Account 0.00% 78.71 - 0.35 - - 79.06 A/C #: 6712071402 Interest Account 0.00% (0.00) - - - - (0.00) A/C #: 6712071403 Principal Account 0.00% 0.00 - - - - 0.00 A/C #: 6712071404 Reserve Account 0.00% 406,487.50 - - - - 406,487.50 SA TO COACHELLA RDA REFUNDING BONDS SERIES 2016A & 2016B A/C #: 6712160601 Debt Service 0.00% 1,367.89 - 6.01 - - 1,373.90 A/C #: 6712160602 Interest Account 0.00% 0.00 - - - - 0.00 A/C #: 6712160603 Principal Account 0.00% 0.00 - - - - 0.00 A/C #: 6712160604 Reserve Account 0.00% 1,993,663.46 - - - - 1,993,663.46 COACHELLA LEASE BONDS 2016
A/C #: 6712179801 Payment Account 0.0000% 464,047.05 (463,665.63) 1,957.46 - - 2,338.88 A/C #: 6712179802 Interest Account 0.0000% (0.00) 148,665.63 - (148,665.63) - (0.00) A/C #: 6712179803 Principal Account 0.0000% - 315,000.00 - (315,000.00) - - A/C #: 6712179804 Reserve Account 0.0000% 612,331.26 - - - - 612,331.26 TOTAL US BANK OF CALIFORNIA 4,644,853.72 - 2,091.72 (463,665.63) - 4,183,279.81 ① WELLS FARGO BANK, N.A.

GAS TAX BONDS SERIES 2019
A/C #: 83925300 Debt Service Fund 0.0000% 0.48 - 0.18 - - 0.66 A/C #: 83925301 Interest Account 0.0000% 79,700.00 - 170.47 (79,700.00) - 170.47 A/C #: 83925302 Principal Account 0.0000% 195,000.00 - 417.07 (195,000.00) 417.07 TOTAL WELLS FARGO BANK, N.A. 274,700.48 - 587.72 (274,700.00) - 588.20 ②

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CURRENT BALANCE AS OF NET: DEPOSITS/ INTEREST EARNED / PAYMENT OF PAYMENT OF BALANCE AS OF YIELD 5/31/2024 (WITHDRAWALS) CHANGE IN VALUE (INTEREST) (PRINCIPAL) 6/30/2024

CITY OF COACHELLA

TREASURER'S REPORT - INVESTMENT REPORT
As of June 30, 2024
Fiscal Year 2023-2024

DESCRIPTION
WILMINGTON TRUST, N. A.

CITY OF COACHELLA TAXABLE PENSION OBLIGATION BONDS
A/C #: 144613-000 Revenue Account 0.03% 376.80 (375.25) 2,375.74 - - 2,377.29 A/C #: 144613-001 Interest Account 0.03% 129.74 184,565.03 101.00 - - 184,795.77 A/C #: 144613-002 Principal Account 0.00% 430.64 1,064,569.36 582.72 - 1,065,582.72 CITY OF COACHELLA 2022A BOND FUND
A/C #: 154278-000 Bond Fund 1.76% 19,358.20 4,857.36 96.44 - - 24,312.00 A/C #: 154278-001 Interest Account 0.00% - - - - -
A/C #: 154278-002 Principal Account 0.00% - - - - - -
A/C #: 154278-004 Project FD Account 1.76% 1,162,975.73 (4,857.36) 4,707.01 - - 1,162,825.38 CITY OF COACHELLA 2022B BOND FUND
A/C #: 155657-000 Bond Fund 1.76% 2,041.12 - 8.40 - - 2,049.52 A/C #: 155657-001 Interest Account 0.00% - - - - -
A/C #: 155657-002 Principal Account 0.00% - - - - - -
A/C #: 155657-004 COI Account 0.00% - - - - - -
CITY OF COACHELLA BOFA 2023 ESCROW
A/C #: 166682-000 Bond Fund 3,512,988.15 (416,181.75) - - 3,096,806.40 TOTAL WILMINGTGON TRUST BANK, N.A. 4,698,300.38 832,577.39 7,871.31 - - 5,538,749.08 ③ TOTAL CASH WITH FISCAL AGENT 9,617,854.58 832,577.39 10,550.75 (738,365.63) - 9,722,617.09

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US TREASURY NOTES
DTD 08/31/2020 0.250% 08/31/2025
91282CAJ0 555,000.00 AA+ Aaa 08/02/21 08/06/21 548,799.61 0.53 463.76 553,222.50 524,995.31

US TREASURY NOTES
DTD 08/31/2020 0.250% 08/31/2025
91282CAJ0 1,500,000.00 AA+ Aaa 07/06/22 07/07/22 1,381,816.41 2.89 1,253.39 1,456,258.72 1,418,906.25

US TREASURY NOTES
DTD 09/30/2020 0.250% 09/30/2025
91282CAM3 460,000.00 AA+ Aaa 09/07/21 09/09/21 452,273.44 0.67 289.07 457,622.60 433,693.75

US TREASURY NOTES
DTD 10/31/2020 0.250% 10/31/2025
91282CAT8 350,000.00 AA+ Aaa 03/01/22 03/01/22 333,361.33 1.59 147.42 343,952.96 328,835.92

US TREASURY NOTES
DTD 10/31/2020 0.250% 10/31/2025
91282CAT8 410,000.00 AA+ Aaa 10/04/21 10/06/21 401,319.53 0.78 172.69 407,155.19 385,207.79

US TREASURY NOTES
DTD 11/30/2020 0.375% 11/30/2025
91282CAZ4 210,000.00 AA+ Aaa 11/02/21 11/03/21 204,659.77 1.01 66.70 208,144.56 196,973.45

US TREASURY NOTES
DTD 12/31/2020 0.375% 12/31/2025
91282CBC4 190,000.00 AA+ Aaa 04/05/21 04/07/21 185,494.92 0.89 1.94 188,572.13 177,650.00

US TREASURY NOTES
DTD 12/31/2020 0.375% 12/31/2025
91282CBC4 350,000.00 AA+ Aaa 01/11/21 01/12/21 347,867.19 0.50 3.56 349,355.69 327,250.00

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 160,000.00 AA+ Aaa 05/03/22 05/04/22 145,500.00 2.95 250.55 153,862.94 149,075.01

US TREASURY NOTES
DTD 01/31/2019 2.625% 01/31/2026
9128286A3 255,000.00 AA+ Aaa 02/04/21 02/08/21 282,063.87 0.47 2,795.19 263,619.35 246,234.38

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 270,000.00 AA+ Aaa 02/26/21 02/26/21 264,410.16 0.80 422.80 268,201.93 251,564.08

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 475,000.00 AA+ Aaa 07/02/21 07/07/21 465,871.09 0.80 743.82 471,833.05 442,566.43

US TREASURY NOTES
DTD 01/31/2021 0.375% 01/31/2026
91282CBH3 1,320,000.00 AA+ Aaa 02/17/22 02/18/22 1,246,626.56 1.84 2,067.03 1,290,559.10 1,229,868.81

US TREASURY NOTES
DTD 02/28/2021 0.500% 02/28/2026
91282CBQ3 310,000.00 AA+ Aaa 03/05/21 03/09/21 305,676.95 0.79 518.07 308,555.81 288,590.63

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US TREASURY NOTES
DTD 02/28/2021 0.500% 02/28/2026
91282CBQ3 630,000.00 AA+ Aaa 12/03/21 12/07/21 613,019.53 1.15 1,052.85 623,324.39 586,490.62

US TREASURY NOTES
DTD 05/31/2021 0.750% 05/31/2026
91282CCF6 290,000.00 AA+ Aaa 06/02/21 06/04/21 289,365.62 0.79 184.22 289,756.62 268,929.70

US TREASURY NOTES
DTD 05/31/2021 0.750% 05/31/2026
91282CCF6 325,000.00 AA+ Aaa 06/06/22 06/08/22 297,857.42 2.99 206.46 311,942.42 301,386.74

US TREASURY NOTES
DTD 09/30/2021 0.875% 09/30/2026
91282CCZ2 300,000.00 AA+ Aaa 04/05/22 04/07/22 276,222.66 2.77 659.84 288,075.02 276,093.75

US TREASURY NOTES
DTD 02/15/2017 2.250% 02/15/2027
912828V98 295,000.00 AA+ Aaa 07/05/22 07/07/22 287,371.48 2.85 2,498.18 290,655.73 278,083.58

US TREASURY NOTES
DTD 02/15/2017 2.250% 02/15/2027
912828V98 925,000.00 AA+ Aaa 09/14/22 09/15/22 871,451.17 3.68 7,833.28 893,182.57 871,956.98

US TREASURY NOTES
DTD 04/30/2020 0.500% 04/30/2027
912828ZN3 1,110,000.00 AA+ Aaa 08/03/22 08/05/22 992,062.50 2.92 935.05 1,039,537.63 991,889.12

US TREASURY NOTES
DTD 08/15/2017 2.250% 08/15/2027
9128282R0 1,050,000.00 AA+ Aaa 09/01/22 09/06/22 995,490.23 3.40 8,891.83 1,015,553.69 981,093.75

US TREASURY NOTES
DTD 09/30/2022 4.125% 09/30/2027
91282CFM8 500,000.00 AA+ Aaa 11/01/22 11/03/22 496,738.28 4.27 5,184.43 497,841.29 494,375.00

US TREASURY NOTES
DTD 10/31/2022 4.125% 10/31/2027
91282CFU0 340,000.00 AA+ Aaa 12/06/22 12/08/22 344,728.13 3.81 2,362.91 343,218.20 336,175.00

US TREASURY NOTES
DTD 10/31/2020 0.500% 10/31/2027
91282CAU5 1,210,000.00 AA+ Aaa 01/04/23 01/06/23 1,030,437.89 3.91 1,019.29 1,085,766.29 1,062,153.13

US TREASURY NOTES
DTD 01/31/2021 0.750% 01/31/2028
91282CBJ9 1,130,000.00 AA+ Aaa 02/07/23 02/08/23 973,962.89 3.82 3,539.01 1,017,649.85 991,928.13

US TREASURY NOTES
DTD 03/31/2023 3.625% 03/31/2028
91282CGT2 490,000.00 AA+ Aaa 05/01/23 05/02/23 489,502.34 3.65 4,464.89 489,620.45 476,218.75

US TREASURY NOTES
DTD 03/31/2021 1.250% 03/31/2028
91282CBS9 575,000.00 AA+ Aaa 05/08/23 05/09/23 517,095.70 3.51 1,806.69 530,665.00 512,019.56

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US TREASURY NOTES
DTD 04/30/2023 3.500% 04/30/2028
91282CHA2 420,000.00 AA+ Aaa 05/01/23 05/01/23 418,047.66 3.60 2,476.63 418,504.20 406,218.75

US TREASURY NOTES
DTD 04/30/2023 3.500% 04/30/2028
91282CHA2 460,000.00 AA+ Aaa 05/15/23 05/16/23 460,844.53 3.46 2,712.50 460,652.40 444,906.25

US TREASURY NOTES
DTD 05/31/2023 3.625% 05/31/2028
91282CHE4 530,000.00 AA+ Aaa 06/01/23 06/02/23 527,888.28 3.71 1,627.29 528,345.34 514,928.13

US TREASURY NOTES
DTD 06/30/2023 4.000% 06/30/2028
91282CHK0 55,000.00 AA+ Aaa 07/06/23 07/10/23 54,093.36 4.37 5.98 54,271.49 54,157.81

US TREASURY N/B NOTES
DTD 05/31/2024 4.500% 05/31/2029
91282CKT7 510,000.00 AA+ Aaa 06/05/24 06/06/24 514,442.58 4.30 1,943.85 514,387.84 513,506.25 Security Type Sub-Total 17,960,000.00 17,016,363.08 2.66 58,601.17 17,413,866.95 16,763,922.81 Municipal Bond / Note

MS ST TXBL GO BONDS
DTD 08/06/2020 0.565% 11/01/2024
605581MZ7 200,000.00 AA Aa2 07/24/20 08/06/20 200,000.00 0.57 188.33 200,000.00 196,856.00

OR ST DEPT TRANS TXBL REV BONDS
DTD 09/17/2020 0.566% 11/15/2024
68607DVA0 135,000.00 AAA Aa1 09/11/20 09/17/20 135,000.00 0.57 97.64 135,000.00 132,471.45

FL ST BOARD OF ADMIN TXBL REV BONDS
DTD 09/16/2020 1.258% 07/01/2025
341271AD6 40,000.00 AA Aa3 09/03/20 09/16/20 40,282.80 1.11 251.60 40,059.02 38,397.20

FL ST BOARD OF ADMIN TXBL REV BONDS
DTD 09/16/2020 1.258% 07/01/2025
341271AD6 110,000.00 AA Aa3 09/03/20 09/16/20 110,000.00 1.26 691.90 110,000.00 105,592.30

NJ TURNPIKE AUTHORITY TXBL REV BONDS
DTD 02/04/2021 1.047% 01/01/2026
646140DP5 40,000.00 AA- A1 01/22/21 02/04/21 40,000.00 1.05 209.40 40,000.00 37,634.00 Security Type Sub-Total 525,000.00 525,282.80 0.78 1,438.87 525,059.02 510,950.95 Federal Agency Commercial Mortgage-Backed Security
FHMS K043 A2
DTD 03/01/2015 3.062% 12/01/2024
3137BGK24 107,302.32 AA+ Aaa 03/19/20 03/25/20 112,617.13 1.95 273.80 107,777.30 105,994.71

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Item 12.

FHLMC MULTIFAMILY STRUCTURED P
DTD 07/01/2017 3.243% 04/01/2027
3137F1G44 205,000.00 AA+ Aaa 08/16/23 08/18/23 193,284.57 4.97 554.01 196,102.65 196,029.66

FHLMC MULTIFAMILY STRUCTURED P
DTD 08/01/2017 3.117% 06/01/2027
3137F2LJ3 320,000.00 AA+ Aaa 08/17/23 08/22/23 299,250.00 5.01 831.20 303,974.80 304,549.22 FHMS K507 A1
DTD 09/01/2023 4.800% 04/01/2028
3137HAMR4 316,911.40 AA+ Aaa 09/20/23 09/28/23 311,938.11 5.19 1,267.65 312,695.55 315,823.85 FHMS K506 A1
DTD 09/01/2023 4.650% 05/01/2028
3137HAMG8 168,739.79 AA+ Aaa 09/07/23 09/14/23 166,216.29 5.01 653.87 166,610.17 167,549.84 FHMS KJ46 A1
DTD 07/01/2023 4.777% 06/01/2028
3137HAD45 273,306.63 AA+ Aaa 07/19/23 07/27/23 273,299.77 4.78 1,087.99 273,301.09 272,214.28 FHMS K505 A2
DTD 07/01/2023 4.819% 06/01/2028
3137HACX2 325,000.00 AA+ Aaa 07/13/23 07/20/23 328,246.10 4.59 1,305.15 327,612.58 324,032.28 FNA 2023-M6 A2
DTD 07/01/2023 4.190% 07/01/2028
3136BQDE6 345,000.00 AA+ Aaa 07/18/23 07/31/23 339,151.17 4.58 1,204.63 340,244.77 335,536.11 FHMS KJ47 A1
DTD 09/01/2023 5.272% 08/01/2028
3137HAMN3 187,793.03 AA+ Aaa 09/19/23 09/28/23 187,792.08 5.27 825.04 187,792.22 189,962.85 FHMS K506 A2
DTD 09/01/2023 4.650% 08/01/2028
3137HAMH6 340,000.00 AA+ Aaa 09/07/23 09/14/23 334,970.38 4.99 1,317.50 335,710.72 336,987.29 FHMS K508 A2
DTD 10/01/2023 4.740% 08/01/2028
3137HAQ74 345,000.00 AA+ Aaa 10/11/23 10/19/23 337,432.08 5.26 1,362.75 338,426.45 342,964.05 FHMS K509 A2
DTD 10/01/2023 4.850% 09/01/2028
3137HAST4 260,000.00 AA+ Aaa 10/25/23 10/31/23 251,710.42 5.60 1,050.83 252,728.58 259,493.46 FHMS K507 A2
DTD 09/01/2023 4.800% 09/01/2028
3137HAMS2 335,000.00 AA+ Aaa 09/20/23 09/28/23 330,995.75 5.07 1,340.00 331,549.17 333,793.03 Account 995343 Page 9

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Item 12.

Managed Account Detail of Securities Held For the Month Ending June 30, 2024 CITY OF COACHELLA - OPERATING PORTFOLIO - 995343 - (14201484) Dated Date/Coupon/Maturity CUSIP Rating Rating Date Date Cost at Cost Interest Cost Value Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Par
Federal Agency Commercial Mortgage-Backed Security
FHMS K510 A2
DTD 11/01/2023 5.069% 10/01/2028
3137HB3D4 135,000.00 AA+ Aaa 11/14/23 11/21/23 134,609.72 5.14 570.26 134,653.61 135,808.18 FHMS K511 A2
DTD 12/01/2023 4.860% 10/01/2028
3137HB3G7 190,000.00 AA+ Aaa 11/28/23 12/07/23 189,454.13 4.93 769.50 189,511.89 189,684.02 FHMS K512 A2
DTD 12/01/2023 5.000% 11/01/2028
3137HBCF9 175,000.00 AA+ Aaa 12/11/23 12/21/23 176,634.15 4.78 729.17 176,474.04 175,651.74 FHMS K513 A2
DTD 01/01/2024 4.724% 12/01/2028
3137HBFY5 195,000.00 AA+ Aaa 01/10/24 01/18/24 196,947.86 4.50 767.65 196,783.65 193,760.63 FHMS K514 A2
DTD 02/01/2024 4.572% 12/01/2028
3137HBLV4 195,000.00 AA+ Aaa 02/01/24 02/08/24 196,949.81 4.34 742.95 196,804.09 192,594.33 FHMS K518 A2
DTD 03/01/2024 5.400% 01/01/2029
3137HC2L5 245,000.00 AA+ Aaa 03/19/24 03/28/24 250,915.53 4.83 1,102.50 250,625.47 250,043.99 FHMS K517 A2
DTD 03/01/2024 5.355% 01/01/2029
3137HC2C5 305,000.00 AA+ Aaa 03/05/24 03/14/24 314,145.73 4.66 1,361.06 313,634.53 310,770.80 FHMS K515 A2
DTD 02/01/2024 5.400% 01/01/2029
3137HBPD0 340,000.00 AA+ Aaa 02/14/24 02/22/24 349,159.60 4.78 1,530.00 348,557.24 346,711.56 FHMS K516 A2
DTD 03/01/2024 5.477% 01/01/2029
3137HBPM0 340,000.00 AA+ Aaa 02/29/24 03/07/24 350,198.98 4.78 1,551.82 349,597.05 347,883.49 FHMS K520 A2
DTD 04/01/2024 5.180% 03/01/2029
3137HCKV3 195,000.00 AA+ Aaa 04/23/24 04/30/24 195,791.51 5.09 841.75 195,766.94 197,569.29 FHMS K522 A2
DTD 06/01/2024 4.803% 05/01/2029
3137HDJJ0 340,000.00 AA+ Aaa 06/05/24 06/13/24 339,998.98 4.80 1,360.85 339,998.99 339,517.42 Security Type Sub-Total 6,780,892.81 6,730,840.51 4.84 26,029.72 6,743,436.85 6,737,940.39 Federal Agency Bond / Note

FEDERAL HOME LOAN BANK NOTES
DTD 04/16/2020 0.500% 04/14/2025
3130AJHU6 200,000.00 AA+ Aaa 04/15/20 04/16/20 199,008.00 0.60 213.89 199,843.91 192,815.00

FANNIE MAE NOTES
DTD 04/24/2020 0.625% 04/22/2025
3135G03U5 260,000.00 AA+ Aaa 04/22/20 04/24/20 259,464.40 0.67 311.46 259,913.38 250,654.56

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Item 12.

FANNIE MAE NOTES
DTD 04/24/2020 0.625% 04/22/2025
3135G03U5 360,000.00 AA+ Aaa 06/03/20 06/05/20 361,843.20 0.52 431.25 360,305.13 347,060.16

FREDDIE MAC NOTES (CALLABLE)
DTD 05/29/2020 0.750% 05/28/2025
3134GVB31 200,000.00 AA+ Aaa 06/05/20 06/09/20 199,400.00 0.81 137.50 199,890.52 192,027.60

FANNIE MAE NOTES
DTD 06/19/2020 0.500% 06/17/2025
3135G04Z3 175,000.00 AA+ Aaa 07/02/20 07/07/20 175,201.25 0.48 34.03 175,039.11 167,396.25

FANNIE MAE NOTES
DTD 06/19/2020 0.500% 06/17/2025
3135G04Z3 225,000.00 AA+ Aaa 10/01/20 10/05/20 226,055.25 0.40 43.75 225,215.85 215,223.75

FANNIE MAE NOTES
DTD 06/19/2020 0.500% 06/17/2025
3135G04Z3 305,000.00 AA+ Aaa 06/17/20 06/19/20 304,368.65 0.54 59.30 304,878.51 291,747.75

FREDDIE MAC NOTES
DTD 07/23/2020 0.375% 07/21/2025
3137EAEU9 185,000.00 AA+ Aaa 07/21/20 07/23/20 184,078.70 0.48 308.33 184,805.54 175,958.50

FANNIE MAE NOTES
DTD 08/27/2020 0.375% 08/25/2025
3135G05X7 195,000.00 AA+ Aaa 08/25/20 08/27/20 194,087.40 0.47 255.94 194,789.86 184,682.75

FANNIE MAE NOTES
DTD 08/27/2020 0.375% 08/25/2025
3135G05X7 420,000.00 AA+ Aaa 10/21/20 10/22/20 417,727.80 0.49 551.25 419,460.22 397,778.22

FREDDIE MAC NOTES (CALLABLE)
DTD 08/30/2022 4.050% 08/28/2025
3134GXS54 1,000,000.00 AA+ Aaa 08/19/22 08/30/22 999,600.00 4.06 13,837.50 999,845.34 987,191.00

FREDDIE MAC NOTES
DTD 09/25/2020 0.375% 09/23/2025
3137EAEX3 285,000.00 AA+ Aaa 09/23/20 09/25/20 284,142.15 0.44 290.94 284,788.83 269,286.53

FANNIE MAE NOTES
DTD 11/12/2020 0.500% 11/07/2025
3135G06G3 185,000.00 AA+ Aaa 11/09/20 11/12/20 184,337.70 0.57 138.75 184,820.33 174,314.96 Security Type Sub-Total 3,995,000.00 3,989,314.50 1.44 16,613.89 3,993,596.53 3,846,137.03 Corporate Note

NOVARTIS CAPITAL CORP
DTD 02/14/2020 1.750% 02/14/2025
66989HAP3 295,000.00 AA- Aa3 05/06/20 05/08/20 305,504.95 0.98 1,964.62 296,208.81 288,361.03

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Item 12.

GOLDMAN SACHS GROUP INC CORPORATE
NOTES
DTD 05/22/2015 3.750% 05/22/2025
38148LAE6 135,000.00 BBB+ A2 02/12/21 02/17/21 150,819.30 0.94 548.44 137,546.63 132,808.28

JPMORGAN CHASE & CO CORP NOTES
(CALLABLE
DTD 08/10/2021 0.768% 08/09/2025
46647PCM6 50,000.00 A- A1 08/03/21 08/10/21 50,000.00 0.77 151.47 50,000.00 49,717.35

BRISTOL-MYERS SQUIBB CO CORPORATE
NOTES
DTD 11/13/2020 0.750% 11/13/2025
110122DN5 72,000.00 A A2 06/17/21 06/21/21 71,282.88 0.98 72.00 71,776.74 67,706.06

BANK OF AMERICA CORP NOTES
(CALLABLE)
DTD 03/22/2022 3.384% 04/02/2026
06051GKM0 220,000.00 A- A1 03/17/22 03/22/22 220,000.00 3.38 1,840.52 220,000.00 216,191.58

BANK OF AMERICA NA CORPORATE NOTES
DTD 08/18/2023 5.526% 08/18/2026
06428CAA2 175,000.00 A+ Aa1 10/23/23 10/24/23 173,526.50 5.85 3,572.71 173,885.93 176,095.68

TARGET CORP CORP NOTES (CALLABLE)
DTD 01/24/2022 1.950% 01/15/2027
87612EBM7 25,000.00 A A2 01/19/22 01/24/22 24,957.50 1.99 224.79 24,978.29 23,251.75

TARGET CORP CORP NOTES (CALLABLE)
DTD 01/24/2022 1.950% 01/15/2027
87612EBM7 125,000.00 A A2 01/27/22 01/31/22 124,923.75 1.96 1,123.96 124,960.91 116,258.75

BANK OF NY MELLON CORP (CALLABLE)
CORPOR
DTD 01/26/2022 2.050% 01/26/2027
06406RBA4 200,000.00 A A1 01/26/22 01/28/22 200,644.00 1.98 1,765.28 200,326.13 185,722.20

BANK OF NY MELLON CORP (CALLABLE)
CORPOR
DTD 01/26/2022 2.050% 01/26/2027
06406RBA4 300,000.00 A A1 08/02/22 08/04/22 280,158.00 3.67 2,647.91 288,611.47 278,583.30

ADOBE INC (CALLABLE) CORP NOTE
DTD 02/03/2020 2.150% 02/01/2027
00724PAC3 360,000.00 A+ A1 12/13/22 12/15/22 332,316.00 4.20 3,225.00 342,663.10 336,129.12

JPMORGAN CHASE CORP NOTES (CALLABLE)
DTD 04/22/2021 1.578% 04/22/2027
46647PCB0 260,000.00 A- A1 08/02/22 08/04/22 235,172.60 3.81 786.37 245,221.79 242,961.16

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Item 12.

HOME DEPOT INC CORP NOTES (CALLABLE)
DTD 09/14/2017 2.800% 09/14/2027
437076BT8 350,000.00 A A2 01/25/23 01/27/23 330,256.50 4.15 2,912.78 336,339.51 327,113.15

JPMORGAN CHASE CORP NOTES (CALLABLE)
DTD 02/24/2022 2.947% 02/24/2028
46647PCW4 125,000.00 A- A1 09/14/23 09/18/23 114,296.25 5.13 1,299.55 116,192.53 117,149.50

JPMORGAN CHASE & CO CORPORATE

NOTES (CAL
DTD 04/22/2024 5.571% 04/22/2028
46647PEE2 110,000.00 A- A1 06/03/24 06/04/24 110,733.70 5.38 1,174.55 110,716.27 111,068.32

JOHN DEERE CAPITAL CORP CORPORATE
NOTES
DTD 07/14/2023 4.950% 07/14/2028
24422EXB0 115,000.00 A A1 07/11/23 07/14/23 114,828.65 4.98 2,640.69 114,861.76 115,023.69

JOHN DEERE CAPITAL CORP CORPORATE
NOTES
DTD 07/14/2023 4.950% 07/14/2028
24422EXB0 135,000.00 A A1 07/13/23 07/17/23 136,833.30 4.64 3,099.94 136,481.52 135,027.81

TOYOTA MOTOR CREDIT CORP CORPORATE
NOTES
DTD 09/11/2023 5.250% 09/11/2028
89236TLB9 110,000.00 A+ A1 09/06/23 09/11/23 109,808.60 5.29 1,764.58 109,836.12 111,164.68

CITIBANK NA CORP NOTES (CALLABLE)
DTD 09/29/2023 5.803% 09/29/2028
17325FBB3 115,000.00 A+ Aa3 05/01/24 05/03/24 117,224.10 5.30 1,705.44 117,150.23 118,102.13

CITIBANK NA CORP NOTES (CALLABLE)
DTD 09/29/2023 5.803% 09/29/2028
17325FBB3 400,000.00 A+ Aa3 09/26/23 09/29/23 400,000.00 5.80 5,931.95 400,000.00 410,790.00

BLACKROCK FUNDING INC CORPORATE

NOTES (C
DTD 03/14/2024 4.700% 03/14/2029
09290DAA9 30,000.00 AA- Aa3 03/05/24 03/14/24 29,945.70 4.74 419.08 29,948.57 29,852.01

BLACKROCK FUNDING INC CORPORATE

NOTES (C
DTD 03/14/2024 4.700% 03/14/2029
09290DAA9 350,000.00 AA- Aa3 04/09/24 04/11/24 348,376.00 4.81 4,889.31 348,440.78 348,273.45

MASTERCARD INC CORP NOTES (CALLABLE)
DTD 05/31/2019 2.950% 06/01/2029
57636QAM6 300,000.00 A+ Aa3 06/26/24 06/27/24 275,595.00 4.82 737.50 275,643.02 275,958.00 Security Type Sub-Total 4,602,000.00 4,501,813.73 3.93 46,090.94 4,516,688.46 4,453,736.81

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Item 12.

COOPERAT RABOBANK UA/NY CERT DEPOS
DTD 07/20/2023 5.080% 07/17/2026
21684LGS5 325,000.00 A+ Aa2 07/17/23 07/20/23 325,000.00 5.08 7,521.22 325,000.00 323,792.30 Security Type Sub-Total 325,000.00 325,000.00 5.08 7,521.22 325,000.00 323,792.30 Bank Note

MORGAN STANLEY BANK NA BANK NOTES
(CALLA
DTD 05/30/2024 5.504% 05/26/2028
61690U8B9 325,000.00 A+ Aa3 05/30/24 05/31/24 325,685.75 5.44 1,540.36 325,667.87 327,294.50 Security Type Sub-Total 325,000.00 325,685.75 5.44 1,540.36 325,667.87 327,294.50 Asset-Backed Security
HART 2021-A A3
DTD 04/28/2021 0.380% 09/15/2025
44933LAC7 1,447.73 AAA NR 04/20/21 04/28/21 1,447.58 0.38 0.24 1,447.69 1,444.08 CARMX 2021-1 A3
DTD 01/27/2021 0.340% 12/15/2025
14316NAC3 2,313.94 AAA NR 01/20/21 01/27/21 2,313.48 0.34 0.35 2,313.80 2,299.64 TAOT 2021-C A3
DTD 09/27/2021 0.430% 01/15/2026
89239BAC5 21,592.05 AAA Aaa 09/21/21 09/27/21 21,590.34 0.43 4.13 21,591.44 21,238.99 CARMX 2021-2 A3
DTD 04/21/2021 0.520% 02/17/2026
14314QAC8 10,989.71 AAA NR 04/13/21 04/21/21 10,987.34 0.52 2.54 10,988.91 10,869.91 HART 2021-C A3
DTD 11/17/2021 0.740% 05/15/2026
44935FAD6 13,230.36 AAA NR 11/09/21 11/17/21 13,227.40 0.75 4.35 13,229.13 13,000.60 DCENT 2021-A1 A1
DTD 09/27/2021 0.580% 09/15/2026
254683CP8 55,000.00 AAA Aaa 09/20/21 09/27/21 54,988.22 0.58 14.18 54,994.77 54,415.46 CHAIT 2024-A1 A
DTD 01/31/2024 4.600% 01/15/2027
161571HV9 305,000.00 AAA NR 01/24/24 01/31/24 304,953.55 4.61 623.56 304,959.74 301,542.09 HAROT 2023-3 A3
DTD 08/22/2023 5.410% 02/18/2028
43815QAC1 215,000.00 AAA NR 08/15/23 08/22/23 214,955.67 5.42 420.03 214,964.15 215,269.37 TAOT 2023-C A3
DTD 08/15/2023 5.160% 04/17/2028
89231FAD2 65,000.00 AAA NR 08/08/23 08/15/23 64,985.30 5.17 149.07 64,988.06 64,800.05

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Item 12.

Managed Account Detail of Securities Held For the Month Ending June 30, 2024 CITY OF COACHELLA - OPERATING PORTFOLIO - 995343 - (14201484) Dated Date/Coupon/Maturity CUSIP Rating Rating Date Date Cost at Cost Interest Cost Value Security Type/Description S&P Moody's Trade Settle Original YTM Accrued Amortized Market Par
Asset-Backed Security
TAOT 2023-D A3
DTD 11/14/2023 5.540% 08/15/2028
89239FAD4 65,000.00 AAA NR 11/07/23 11/14/23 64,992.99 5.54 160.04 64,993.82 65,523.66 FITAT 2023-1 A3
DTD 08/23/2023 5.530% 08/15/2028
31680EAD3 235,000.00 AAA Aaa 08/15/23 08/23/23 234,985.43 5.53 577.58 234,987.94 235,490.89 CHAIT 2023-A1 A
DTD 09/15/2023 5.160% 09/15/2028
161571HT4 270,000.00 AAA NR 09/07/23 09/15/23 269,925.16 5.17 619.20 269,935.80 270,212.98 AMXCA 2023-3 A
DTD 09/19/2023 5.230% 09/15/2028
02582JKD1 275,000.00 AAA NR 09/12/23 09/19/23 274,987.71 5.23 639.22 274,989.43 276,013.46 HART 2023-C A3
DTD 11/13/2023 5.540% 10/16/2028
44918CAD4 95,000.00 AAA NR 11/03/23 11/13/23 94,987.51 5.54 233.91 94,988.93 95,606.67 BACCT 2023-A2 A2
DTD 12/14/2023 4.980% 11/15/2028
05522RDH8 120,000.00 NR Aaa 12/07/23 12/14/23 119,983.88 4.98 265.60 119,985.48 119,814.47 GMCAR 2024-1 A3
DTD 01/17/2024 4.850% 12/18/2028
36268GAD7 35,000.00 NR Aaa 01/09/24 01/17/24 34,992.96 4.85 70.73 34,993.54 34,680.20 Security Type Sub-Total 1,784,573.79 1,784,304.52 4.91 3,784.73 1,784,352.63 1,782,222.52 Managed Account Sub-Total 36,297,466.60 35,198,604.89 3.25 161,620.90 35,627,668.31 34,745,997.31 $36,297,466.60 $35,198,604.89 3.25% $161,620.90 $35,627,668.31 $34,745,997.31 $34,907,618.21
$161,620.90
Total Investments
Accrued Interest
Securities Sub-Total

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Item 12.

STAFF REPORT
9/11/2024
TO: Honorable Mayor and City Council Members
FROM: Delia Granados, Deputy City Clerk
SUBJECT: Direct Staff to Conduct the Biennial Review of the City's Conflict of Interest Code (Form 700 Filers)
STAFF RECOMMENDATION:

It is recommended that the City Council direct the review of the City’s Conflict of Interest Code and the filing of a Biennial Notice with the City Clerk regarding such review, as required by the Political Reform Act.

EXECUTIVE SUMMARY:

The proposed action is pursuant to the requirements set forth in section 87306.5 of the Political Reform Act and placed upon the City Council as the City’s code-reviewing body.

BACKGROUND:

The Political Reform Act of 1974 (Government Code Sections 81000 et seq.) provides that certain municipal officials must disclose their economic interests. These officials are members of:
 The City Council  Planning Commission
 City Manager  City Attorney
 City Treasurer
 And any other City official who manage public investments  In addition, the Act requires the City to determine which of its other officials, commission members, and employees have duties that involve potential conflicts of interests. These persons are called designated employees.

The primary effect of the code is to establish disclosure requirements for various government positions involved in the requisite level of decision-making as set forth in the Act. The Act requires each city to adopt a local conflict of interest code designating city positions not otherwise designated in the Act itself, that are involved in making or participating in the making of city decisions at all levels of city government.

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Item 13.

The Act further requires that agencies, including cities, regularly review and update their codes as necessary as directed by their code-reviewing bodies or when change is necessitated by changed circumstances. (Gov. Code §§ 87306, 87306.5.)
The Act provides that no later than July 1 of each even-numbered year, code-reviewing bodies shall direct the review of all agency codes under their jurisdiction and requires that the agency head, no later than October 1, shall file a statement regarding the results of that review. The City Council is the code reviewing body for the City’s Code and on or before July 1, it must direct the biennial review of the City’s Conflict of Interest Code (“Code”). (Gov. Code § 82011(c), 87306.5) The Act also requires that the City Manager file a statement regarding the results of the review no later than October 1 of the same year. If a change in the Code is necessitated by this review, it must be submitted to the City Council for approval within ninety (90) days of the filing of the Local Agency Biennial Notice with the City Clerk. (Gov. Code § 87303, 87306.5) Following its review, it is expected that the updated Code will be presented to the City Council no later than December for adoption.

FISCAL IMPACT:

There is no fiscal impact.

Page 109 ends

Item 13.
www.fppc.ca.gov
FPPC Advice: [email protected] (866.275.3772)

Page 1 of 1 ends

2024 Local Agency Biennial Notice
Name of Agency:

Mailing Address:

Contact Person: Phone No.

Email: Alternate Email:

Accurate disclosure is essential to monitor whether officials have conflicts of interest and to help ensure public trust in government. The biennial review examines current programs to ensure that the agency’s code includes disclosure by those agency officials who make or participate in making governmental decisions.

This agency has reviewed its conflict of interest code and has determined that (check one BOX):
 An amendment is required. The following amendments are necessary:
(Check all that apply.)
 Include new positions
 Revise disclosure categories
 Revise the titles of existing positions
 Delete titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions
 Other (describe)
 The code is currently under review by the code reviewing body.  No amendment is required. (If your code is over five years old, amendments may be necessary.)
Verification (to be completed if no amendment is required) This agency’s code accurately designates all positions that make or participate in the making of governmental decisions. The disclosure assigned to those positions accurately requires that all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by those holding designated positions are reported. The code includes all other provisions required by Government Code Section 87302.
__________________________________________ _________________________ Signature of Chief Executive Officer Date
All agencies must complete and return this notice regardless of how recently your code was approved or amended. Please return this notice no later than October 1, 2024, or by the date specified by your agency, if earlier, to:
(PLACE RETURN ADDRESS OF CODE REVIEWING BODY HERE)
PLEASE DO NOT RETURN THIS FORM TO THE FPPC.
53-462 Enterprise Way, Coachella, CA 92236
Delia Granados (760) 398-3502 ext. 102
[email protected]
City of Coachella

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Item 13.

STAFF REPORT
9/11/2024
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize execution of a letter agreement with Signature Truck Tops for the purchase of a forklift, in the amount of $24,000; authorize appropriation of $24,000 from unallocated general fund reserves.

STAFF RECOMMENDATION:

Authorize execution of a letter agreement with Signature Truck Tops for the purchase of a forklift, in the amount of $24,000; authorize appropriation of $24,000 from unallocated general fund reserves.

EXECUTIVE SUMMARY:

The Coachella Corporate Yard requires use of a forklift to accept deliveries in support of various department operations. The current forklift is a 1987 forklift and has begun to have recurring maintenance challenges due to age. Staff has solicited informal bids to replace this unit and have received the following responses:
- Signature Truck Tops
o $24,000
- Naumann Hobbs
o $24,900.00
- Evolution Lift
o $25,900.00
Staff is recommending authorization to execute a letter purchase agreement to Signature Truck Tops. The purchase price provided in the proposal and proposed letter agreement, is $24,000.

FISCAL IMPACT:

The recommended action does have a fiscal impact; staff is requesting allocation of $24,000 from unallocated general fund reserves to allow for the one-time purchase.

Attachment: Letter Agreement

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Item 14.

LETTER AGREEMENT BETWEEN RDO EQUIPMENT CO. AND CITY OF

COACHELLA
July 30, 2024
Signature Truck Tops
82573 Indio Blvd
Indio, CA 92201
Re: Letter of Agreement for Purchase of Toyota Forklift (6,000k rebuilt) Dear Shawn Davalos :

This letter shall be our Purchase Agreement regarding the Rebuild Toyota 6000k Forklift described below (“Services”) to be provided by Signature Truck Tops, a corporation, (“Contractor”) as contractor to the City of Coachella for Forklift (“Project”).

The Services to be provided include: purchase of a rebuilt 6000k Toyota Forklift. The Services to be provided are more particularly described in the Scope of Services attached hereto as Exhibit “A” and incorporated herein by reference.

Contractor shall perform all Services under this Letter of Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California, and consistent with all applicable laws. Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications, and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Compensation for the above services shall be based on the not to exceed amount of Twenty-Four Thousand Dollars and Zero Cents ($24,000.00).

Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws.

City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the project site.

Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

Contractor shall provide proof of commercial general liability and automobile insurance to the City in amounts and with policies, endorsements and conditions required by the City for the Services.

If Contractor is an employer or otherwise hires one or more employees during the term of this Project, Contractor shall also provide proof of workers’ compensation coverage for such employees which meets all requirements of state law. Contractor shall also provide errors and omissions professional liability insurance appropriate to its profession in an amount, with conditions and for a term acceptable to the City.

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Invoices shall be submitted to the City after unit is delivered. City shall review and pay the approved charges on such invoices in a timely manner. Services on the Project shall begin immediately and be completed by September 30, 2024, unless extended by the City in writing. The City may terminate this Letter of Agreement at any time with or without cause. If the City finds it necessary to terminate this Letter of Agreement without cause before Project completion, Contractor shall be entitled to be paid in full for those Services adequately completed prior to the notification of termination. Contractor may terminate this Letter of Agreement for cause only.

To the fullest extent permitted by law, Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or relating to any negligence, errors or omissions, recklessness, or willful misconduct of Contractor, its officials, officers, employees, agents, consultants, and contractors arising out of or in connection with the performance of the Contractor’s Services, including without limitation the payment of all consequential damages, expert witness fees, and attorneys fees and other related costs and expenses. Contractor shall defend, at Contractor’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents, or volunteers.

Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its directors, officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents, or volunteers.

If you agree with the terms of this Letter of Agreement, please indicate by signing and dating where indicated below. An original, executed copy of this Letter of Agreement is enclosed for your records.

CITY OF COACHELLA SIGNATURE TRUCK TOPS
Approved by: Reviewed and Accepted by Contractor:

Gabriel D. Martin, PhD
City Manager

Date
Approved as to Form:
_________________________________
Carlos Campos
City Attorney

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Item 14.

EXHIBIT “A”

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Item 14.

STAFF REPORT
9/11/2024
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Award professional services agreement to The Christmas Kings for the Holiday Lighting and Decorations Project No. 061324 for $50,000; approve allocation of $50,000 from unallocated general fund reserves for award.

STAFF RECOMMENDATION:

Award professional services agreement to The Christmas Kings for the Holiday Lighting and Decorations Project No. 061324 for $50,000; approve allocation of $50,000 from unallocated general fund reserves for award.

EXECUTIVE SUMMARY:

The City published a Request for Proposals (“RFP”) for Holiday Lighting and Decorations Project No. 061324. The City received three responses for this RFP. The project scope of work includes design and installation of holiday décor that is synchronized to music along Sixth Street in front of City Hall and the Coachella Library. As included in the RFP, the selection criteria used to identify the most qualified Proposer was based upon the highest scoring proposer; scoring was completed based upon a three-member panel. Each panelist member scored all proposals received per the evaluation criteria established in the RFP (total points 100):
 Understanding of Work to be performed;
o 20 pts
 Demonstrated quality of firm;
o 20 pts
 Familiarity with City, County and State Procedures;
o 15 pts
 Firm’s and Professional Staff References/Satisfaction of Clients; o 20 pts
 Completeness and quality of the Proposal;
o 10 pts
 The price which the Proposer proposes to charge;
o 15 pts
The proposals received from all three firms (Holiday Light Installations, Décor IQ, and The Christmas Kings) were reviewed by staff and scored; results are reflected below.

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Based on the score results, staff is recommending award to The Christmas Kings. The proposed agreement, will have a term beginning November 1, 2024 – January 6, 2025 and compensation in the amount of $50,000.

FISCAL IMPACT:

Award of the proposed work will require allocation of $50,000 from unallocated general fund reserves to the Holiday Tree Lighting/Holiday Parade event budget.

Attachments:

Proposed Agreement
The Christmas Kings Holiday Lights
Installation Décor IQ
Score #1 94 86 80
Score #2 95 83 82
Score #3 95 85 80
Total 284 254 242

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Item 15.

CITY OF COACHELLA

PROFESSIONAL SERVICES AGREEMENT
PROJECT NO. 061234

1. PARTIES AND DATE.

This Agreement is made and entered into this 11th day of September, 2024, by and between the City of Coachella, a municipal organization organized under the laws of the State of California with its principal place of business at 53990 Enterprise Way, Coachella, California 92236 (“City”) and The Christmas Kings, a corporation with its principal place of business at 31500 Grape St, Suite 3233, Lake Elsinore, CA 92532. (“Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties.”

2. RECITALS.

2.1 City. City is a municipal corporation organized under the laws of the State of California, with power to contract for services necessary to achieve its purpose.

2.2 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing methods of studying policing services to public clients, is licensed in the State of California, and is familiar with the plans of City.

2.3 Project. City desires to engage Consultant to render such services for the Holiday Lighting and Decorations (“Project”) as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional consulting services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from November 1, 2024 to January 6, 2025, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

3.2 Responsibilities of Consultant.

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3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.

Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “A” attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant’s conformance with the Schedule, City shall respond to Consultant’s submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City.

The key personnel for performance of this Agreement are as follows: Mathew Kronquist.

3.2.5 City’s Representative. The City hereby designates City Manager or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Contract. Consultant shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.2.6 Consultant’s Representative. Consultant hereby designates Mathew Kronquist, or his or her designee, to act as its representative for the performance of this Agreement (“Consultant’s Representative”). Consultant’s Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant’s Representative shall supervise and direct the Services, using his best skill and attention, and shall

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be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable times.

3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant’s failure to comply with the standard of care provided for herein. Any employee of the Consultant or its subconsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If the Consultant performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.10 Insurance.

3.2.10.1 Time for Compliance. Consultant shall not commence the Services under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section.

3.2.10.2 Minimum Requirements. Consultant shall, at its expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to

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persons or damages to property, which may arise from or in connection with the performance of the Agreement by the Consultant, its agents, representatives, employees or subcontractors.

Consultant shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability:

Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability: Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance. (B) Minimum Limits of Insurance. Consultant shall maintain limits no less than: (1) General Liability: Two Million Dollars ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: One Million Dollars ($1,000,000) per accident for bodily injury and property damage; and (3) Workers’ Compensation and Employer’s Liability:

Workers’ Compensation limits as required by the Labor Code of the State of California.

Employer’s Liability limits of One Million Dollars ($1,000,000) per accident for bodily injury or disease.

3.2.10.3 Insurance Endorsements. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies:
(A) General Liability. The general liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the Services or operations performed by or on behalf of the Consultant, including materials, parts or equipment furnished in connection with such work; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way.
(B) Automobile Liability. The automobile liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Consultant or for which the Consultant is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Consultant’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its

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directors, officials, officers, employees, agents and volunteers shall be excess of the Consultant’s insurance and shall not be called upon to contribute with it in any way. (C) Workers’ Compensation and Employers Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents and volunteers for losses paid under the terms of the insurance policy, which arise from work performed by the Consultant. (D) All Coverages. Each insurance policy required by this Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents and volunteers.

3.2.10.4 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents and volunteers.

3.2.10.5 Deductibles and Self-Insurance Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. Consultant shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents and volunteers; or (2) the Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses.

3.2.10.6 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A-:VII, licensed to do business in California, and satisfactory to the City.

3.2.10.7 Verification of Coverage. Consultant shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.

3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space

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procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.3 Fees and Payments.

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”A” attached hereto and incorporated herein by reference. The total compensation shall not exceed Fifty Thousand Dollars and Zero Cents ($50,000.00). Extra Work may be authorized, as described below; and if authorized, said Extra Work will be compensated at, the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Consultant shall submit to City a monthlyitemized statement, which indicates work completed and hours of Services rendered by Consultant.

The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within forty-five (45) days of receiving such statement, review the statement and pay all approved charges thereon.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City.

3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, “Extra Work” means any work, which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

3.3.5 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. If the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is One Thousand Dollars ($1,000) or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft; classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant’s principal place of business and at the project site. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees, volunteers and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4 Accounting Records.

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3.4.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.5 General Provisions.

3.5.1 Termination of Agreement.

3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services, which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such documents and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective Parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

City
City of Coachella
53462 Enterprise Way
Coachella, CA 92236
Attn: Maritza Martinez
Consultant
The Christmas Kings
31500 Grape St, Suite 3233
Lake Elsinore, CA 92532
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the Party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Ownership of Materials and Confidentiality.

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3.5.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement (“Documents & Data”). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data.

Consultant makes no such representation and warranty in regard to Documents & Data, which were prepared by design professionals other than Consultant or provided, to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

3.5.3.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Consultant shall not, without the prior written consent of City, use such materials for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant, which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.5.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.5.5 Attorney’s Fees. If either Party commences an action against the other Party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action.

3.5.6 Indemnification. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any negligent acts or omissions or willful misconduct of Consultant, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Consultant shall defend, at Consultant’s own cost, expense and risk, any and all such aforesaid suits, actions or

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other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Consultant shall pay and satisfy any such judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Consultant shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials, officers, employees, agents or volunteers.

3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both Parties.

3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County.

3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.10 City’s Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties.

3.5.12 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not workdays. All references to Consultant include all personnel, employees, agents, and subcontractors of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.5.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

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3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.19 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of any City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code, which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5.21 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.6 Subcontracting.

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3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
[SIGNATURES ON FOLLOWING PAGE.]

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Item 15.

CITY OF COACHELLA
By:

Dr. Gabriel D. Martin
City Manager

THE CHRISTMAS KINGS
By:

Mathew Kronquist, Owner Operator
Attest:

By:

City Clerk
Approved as to Form:
****Approved Form****
Best Best & Krieger LLP
City Attorney

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Exhibit A
The City of Coachella desires to highlight its Downtown public spaces to create a festive and attractive atmosphere for residents, visitors, and businesses. The successful responder must demonstrate the ability to utilize creativity and cohesiveness with the established aesthetic of the Downtown. Total project budget cannot exceed $50,000.

The scope of work includes the design, installation, maintenance/service and removal. The lighting and decorations will be installed in two locations in Coachella: 1515 Sixth Street (City Hall) and 1500 Sixth Street (Coachella Library). With the focus along the Sixth Street corridor.

Electricity is available at each site and the power costs will be paid by the City. Lighting and decorations shall be securely fastened to reduce the likelihood of damages and outage due to wind.

All extension cord connections should be wrapped/anchored to protect moisture and prevent tripping hazards. Trees are to be fully wrapped including trunk and branches. The City is requesting proposals include a holiday music and lighting synchronization programming. Holiday lighting and decorations must be completely installed as of December 1, 2024 and removal of the installed items must be done between January 2-5, 2025.  City Hall Location – decorated areas include the Sixth Street facing building and turf area between Orchard Street and Vine Street. City staff will be wrapping all palm trees and installing warm C9 bulbs along the roofline.
 Coachella Library Location – decorated areas include the Sixth Street facing building and parkway/courtyard area along Sixth Street. City staff will be wrapping all palm trees and installing warm C9 bulbs along the roofline.

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Item 15.

STAFF REPORT
9/11/2024
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize The City of Coachella’s Tacos, Tequila and Chavelas Festival beer garden operation on October 19, 2024 at Veterans Memorial Park from 4pm to 8pm.

STAFF RECOMMENDATION:

Authorize The City of Coachella’s Tacos, Tequila and Chavelas Festival beer garden operation on October 19, 2024 at Veterans Memorial Park from 4pm to 8pm.

EXECUTIVE SUMMARY:

The City of Coachella’s Tacos Tequila and Chavelas Festival has been an event focused on celebrating Coachella’s culinary talents and supporting its local eateries. In partnership with the Greater Coachella Chamber of Commerce (Chamber), the City developed and launched this event in 2017. The 2024 event is recommended to take place on Saturday, October 19, 2024 from 4pm to 8pm at Veterans Memorial Park.

Staff is working with the Chamber to secure a total of ten to twelve taco vendors for 2024. The 2024 ticket sales will be $20.00 for taco tasting. All participating restaurants will be provided a $500-$750 stipend to aid participants in paying for their food costs and all will compete for 1st, 2nd and 3rd place cash prizes of $3,000, $2,000 and $1,000. All participants will also compete for People’s Choice Award.

In addition to the event’s food attractions, the event will include a live bands, live ballet folklorico dancing, a live disco jockey, lawn games and a mechanical bull. The event includes a beer garden and staff is requesting authorization for the event to permit a beer garden at Veterans Memorial Park from 4pm-8pm on Saturday, October 19, 2024.

FISCAL IMPACT:

None.

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Item 16.

STAFF REPORT
9/11/2024
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Appropriate a budget allocation of $90,000 for the city's annual 2024 Holiday Tree Lighting and Holiday Parade Events, from unallocated general fund reserves.

STAFF RECOMMENDATION:

Appropriate a budget allocation of $90,000 for the city's annual 2024 Holiday Tree Lighting and Holiday Parade Events, from unallocated general fund reserves.

EXECUTIVE SUMMARY:

The City of Coachella has a long-standing tradition to kick off the celebration of the holiday season around the first of December with both its Holiday Tree Lighting and Holiday Parade. This year these events fall on Wednesday, December 4, 2024(Tree Lighting) and Friday, December 6, 2024(Holiday Parade).

The Tree Lighting event includes: food for all attendees from the City’s Taco’s Tequila and Chavela’s event People’s Choice winner, free champurrado and pan dulce, free polar express rides, performances by local youth, free photos with Santa and Mrs. Claus under the City’s Holiday Tree and Mariachi performance. The Holiday Parade event includes the following activities: over 100 entries (mostly local youth groups), 5-7 food vendors, live disco jockey, ice slide and three carnival games.

FISCAL IMPACT:

Staff is requesting allocating $90,000 from unallocated general fund reserves to fund the above noted amenities for the Holiday Tree Lighting and Holiday Parade events; additionally, staff will also solicit sponsorships to supplement this allocation by up to an additional $10,000-15,000.

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Item 17.

STAFF REPORT
9/11/2024
TO: Honorable Mayor and City Council Members
FROM: Jason Stevens, IT Manager
SUBJECT: Amendment #1 change order to the previously approved purchase order 16989 Digital Signage system with AVIR, Inc. for the amount of $19,485, and authorize Amendment #2 time and materials invoice for the amount of $15,882.61 for the total appropriation of $35,373.61 from Unassigned Fund Balance (General Fund) STAFF RECOMMENDATION:
o Authorize the City Manager to execute Amendment #1 change order and Amendment #2 T&M invoice with AVIR, Inc. in an amount of $35,373.61; o Authorize appropriation of $35,373.61 from Unassigned Fund Balance (General Fund) for the completion of the Digital Signage system.

BACKGROUND:

On January 30th, 2023 the City issued a purchase order for a Digital Signage system encompassing three locations for the amount of 19,485.00. The original quote and agreement stipulated a time and materials addendum with a potential to exceed estimated materials and time.

DISCUSSION/ANALYSIS:

Post completion of the installation and project it was determined that the performance of the TVs that were selected for the original project were not performing adequately and would need to be upgraded for the amount of 19,491.41. These upgraded TVs are designed to be used in direct sunlight with very high lumens for daylight viewing. Additionally, the original estimate time and materials was exceeded by an amount of $15,882.61 for the total amount of $35,373.61. It is necessary to perform this change order to be able to fully realize the original design and usage of the digital signage system. Without this upgrade the signage system will not be fully usable during all times of the day.

FISCAL IMPACT:

With this action, City Council authorizes the appropriation of $35,373.61 from General Fund Unassigned to account 01-11-161-90-741-000 for the completion of this project.

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ATTACHMENTS:

1. Original AVIR Purchase Order and Quote

2. Amendment #1 – AVIR change order estimate

3. Amendment #2 – AVIR time and materials invoice

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Item 18.

CITY OF COACHELLA
53990 ENTERPRISE WAY
COACHELLA, CALIFORNIA 92236 DATE PO NUMBER
Account Number Amount Account Number Amount

TOTAL FOR GOODS AND SERVICES

CALIFORNIA STATE SALES TAX

FREIGHT

TOTAL CITY ESTIMATE
Quantity Unit Description Unit Price Ext. Price
VENDOR:

Terms: SHIP TO:

Req. Del. Date:

Special Inst:

Req. No.:

Dept.:

Contact:

Confirming?

PURCHASE ORDER
FOB Point:

Finance Director
16989

INFORMATION TECHNOLOGY
AVIR, INC.
41905 BOARDWALK

SUITE W
PALM DESERT, CA 92211
Digital Signage System for City Hall, 19,485.00
Corporate Yard and Civic Center
1/30/2024
Jason Stevens
No
53052
19,485.00

0.00 19,485.00
E 101-11-160-10-741-000 19,485.00

FILE COPY

0.00 IMPORTANT - PLEASE READ CAREFULLY

1. ALL FREIGHT OR CARRYING CHARGES MUST BE PREPAID.

2. FEDERAL EXCISE TAX SHALL NOT BE INCLUDED IN THE
AMOUNTS SHOWN ON THIS CLAIM.

3. THE P.O. NUMBER, ON THIS FORM, MUST APPEAR ON ALL
PACKAGES AND PAPERS RELATING TO THIS ORDER.

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Invoice 9-904216-20
Date: 7/24/2024
Customer #: 7084
41905 Boardwalk Suite W
Palm Desert, CA 92211
Phone: (760) 779-0881
Fax: (760) 779-8772
City of Coachella
1515 6th Street
Coachella, CA 92236
Description Charge Credit Balance
Digtal Signage T&M Upon Acceptance $ 17,195.66
Payment Signage $ 17,195.66
Digtal Signage T&M Upon Completion $ 4,298.95

63.0 Hrs of Installation @ $150.00 per hour $ 9,450.00

9.0 Hrs of Management @ $165.00 per hour $ 1,485.00
Change Order #1 $ 196.11
3) FB49 TV Mount @ $140.00 ea $ 420.00
Sales Tax $ 32.55
PLEASE MAKE CHECK PAYABLE TO AVIR, INC.

Total Due $ 15,882.61

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Item 18.

STAFF REPORT
9/11/2024
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., City Engineer
SUBJECT: Resolution 2024-49 Releasing Bonds for Tract Map No. 38084 Sevilla, Pulte Home Company, LLC.

STAFF RECOMMENDATION:

Adopt Resolution 2024-49 Releasing Bonds for Tract Map No. 38084 Sevilla, Pulte Home Company, LLC.

EXECUTIVE SUMMARY:

Pulte Home Company, LLC is the developer of Tract 38084 known as Sevilla. The development is located on Avenue 51 east of Van Buren Street and west of Frederick Street. Bonds are in place with the City for the construction of the public improvements for this project. The off-site and onsite improvements including street, water, sewer, grading, and other incidental works have been completed.

The developer of this project has completed the required improvements as shown on the approved plans. Staff recommends that the public improvements be accepted and the following bonds issued by Developers Surety and Indemnity Company be released:
 Performance Bond No. SUR0067892 in the amount of $3,504,892.38  Material and Labor Bond No. SUR0067892 in the amount of $1,752,446.16 FISCAL IMPACT:

Acceptance of public improvements and bond release for Tract Map No. 38084 will not have a significant fiscal impact on the City’s General Fund. Public improvements will be maintained by the City of Coachella.

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Item 19.

RESOLUTION NO. 2024-49

A RESOLUTION OF THE CITY OF COACHELLA RELEASING THE
BONDS FOR TRACT MAP NO. 38084 PULTE HOME COMPANY, LLC.

WHEREAS, pursuant to the Subdivision Improvement Agreement bonds were previously posted in conjunction of Tract Map No. 38084, by Pulte Home Company to ensure completion of the improvements; and
WHEREAS, Pulte Home Company, has completed the off-site and on-site improvements for Tract Map No. 38084 including street, water, sewer, grading and other incidental works; and
WHEREAS, the City continues to hold bond #SUR00067892 insuring the satisfactory completion of said off-site & on-site improvements; and WHEREAS, The City Staff recommends that the aforesaid bond #SUR00067892 be released as follows:
 Performance Bond No. SUR0067892 in the amount of $3,504,892.38  Material and Labor Bond No. SUR0067892 in the amount of $1,752,446.16 NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Coachella that Bond #SUR00067892 currently held by the City concerning Tract Map 38084 be released.

PASSED, APPROVED and ADOPTED this 11th day of September 2024. ___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Carlos Campos
City Attorney

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Item 19.

Resolution No. 2024-49

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STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2024-49 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 11th day of September 2023, by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Delia Granados
Deputy City Clerk

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Item 19.
1 STAFF REPORT
9/11/2024
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Approve Resolution 2024-52, A Resolution of the City Council of the City of Coachella Adopting a Statement of Goals and Policies for the Use of the MelloRoos Community Facilities Act of 1982.

STAFF RECOMMENDATION:

Approve Resolution 2024-52, A Resolution of the City Council of the City of Coachella Adopting a Statement of Goals and Policies for the Use of the Mello-Roos Community Facilities District Act of 1982.

BACKGROUND:

Pursuant to California Government Code, the City of Coachella, shall consider and adopt local goals and policies concerning the use of the Mello-Roos Community Facilities Act of 1982 prior to the establishing a new community facilities district under the Act.

The Local Goals and Policies presented as Attachment A to the resolution attached to this Staff Report provide guidance for the City in proceedings to form a CFD, and in issuing bonds secured by special taxes under the Act. The Policies are intended to be general in nature; specific details will depend on the nature of each particular financing. The Policies are intended to comply with Section 53312.7(a) of the Government Code and are subject to amendment by the City Council at any time. In the event these Policies conflict with or are incompatible with any provisions of the Act, the provision of the Act shall control.

DISCUSSION/ANALYSIS:

The Goals and Policies Concerning the use of the Mello-Roos Community Facilities Act of 1982 outlines the financing priorities of any proposed new CFD, the bond financing and credit quality of the CFD, the required disclosures by developers to prospective purchasers, general guidelines of proposed Rate and Method of Apportionments of any given CFD, aggregate tax burden limitations on property subject to CFD special taxes, the option of the City for retaining special consultants to prepare feasibility analysis prior to the formation of a CFD, the city proceedings to form a new CFD, bond financing terms, if any are required, exceptions to the policy, and the fiscal impact of forming a new CFD. Details of the aforementioned are contained in the Goals and Policies.

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Item 20.
2 ALTERNATIVES:

1. Approve the resolution adopting the City’s Goals and Policies Concerning the Use of the MelloRoos Community Facilities Act of 1982.

2. Take no action.

3. Continue this item and provide staff with direction.

FISCAL IMPACT:

None
RECOMMENDED ALTERNATIVE(S):

Staff recommends Alternative #1 as stated above.

Attachments:

1. Resolution No. 2024-52

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Item 20.

RESOLUTION NO. 2024-52

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COACHELLA

ADOPTING A STATEMENT OF GOALS AND POLICIES FOR THE USE OF THE MELLO-ROOS COMMUNITY FACILITIES ACT OF 1982
WHEREAS, the City Council of the City of Coachella proposes to undertake proceedings pursuant to the Mello-Roos Community Facilities Act of 1982, as amended, commencing with Section 53311 of the California Government Code (the "Act"), to form a community facilities district; and WHEREAS, Section 53312.7(a) of the California Government Code provides that a local agency may initiate proceedings to establish a community facilities district pursuant to the Act only if it has first considered and adopted local goals and policies concerning the use of the Act; and WHEREAS, attached hereto as Attachment A is a compilation of such goals and policies (the “Goals and Policies”) in accordance with the requirements of Government Code Section 53312.7(a); and
WHEREAS, this City Council desires to adopt the Goals and Policies as the City’s local goals and policies concerning the use of the Act;

NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF COACHELLA AS FOLLOWS:

1. The City Council hereby adopts the Goals and Policies as the City’s local goals and policies concerning the use of the Act.

2. The City Manager is hereby authorized and directed to take any actions and do any things which the City Manager may deem necessary or desirable in order to accomplish the purposes of this Resolution and all such actions previously undertaken by the City Manager are hereby ratified.

3. Effective Date. This resolution shall take effect upon its adoption.

PASSED, APPROVED and ADOPTED this 11th day of September, 2024 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

Steven Hernandez, Mayor
City of Coachella

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Item 20.

ATTEST:
_________________________________
Angela M. Zepeda, City Clerk
City of Coachella
I hereby certify that the foregoing is a true and correct copy of a resolution, being Resolution No. 2024-52, duly passed and adopted at a meeting of the City Council of the City of Coachella, California, held on September 11, 2024.
___________________________________
Angela M. Zepeda, City Clerk
City of Coachella
APPROVED AS TO FORM:
____________________________________
Carlos L. Campos, City Attorney
City of Coachella

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Item 20.
1 ATTACHMENT A

CITY OF COACHELLA

STATEMENT OF GOALS AND POLICIES

CONCERNING USE OF THE MELLO-ROOS
COMMUNITY FACILITIES ACT OF 1982
I. INTRODUCTION
Section 53312.7(a) of the California Government Code requires that pursuant to the Mello-Roos Community Facilities Act of 1982 (the “Act”) the City of Coachella (the “City”) consider and adopt local goals and policies concerning the use of the Act prior to the initiation of proceedings to establish a new community facilities district (“CFD”) under the Act. The following goals and policies are intended to meet the minimum requirements of the Act, and may be amended or supplemented by the City Council of the City (the “City Council”) at any time.

The City will consider developer-initiated applications requesting the formation of a CFD pursuant to the Act and the issuance of bonds to finance the construction and/or acquisition of eligible public facilities. At the City’s discretion, and depending upon existing circumstances, in addition to the issuance of bonds to fund eligible public facilities, eligible community services may also be financed on an on-going basis through the levy of special taxes.

The City has adopted this document to set forth its goals and policies for the use of the Act pursuant to Section 53312.7 of the Act. In each and every circumstance, the decision as to whether or not the City will make use of the Act is a decision that will be made solely by the City. Nothing contained herein shall be construed as obligating the City to make use of the Act in any circumstance or as granting to any person any right to have the City make use of the Act in any circumstance.

II. GOALS
The City shall make the determination as to whether a proposed district shall proceed under the provisions of the Act. In selecting services and facilities to be financed, the City may finance any services or facilities permitted to be financed under the Act.

III. ELIGIBLE PUBLIC FACILITIES AND SERVICES
Generally, the improvements eligible to be financed by a CFD must have a useful life of at least five (5) years and must be owned by the City or another public agency. Subject to Section II hereof, the list of eligible public facilities include, but are not limited to, the types of facilities specified in Government Code section 53313.5, as it currently exists or may hereafter be amended.

The funding of public facilities to be owned and operated by public agencies other than the City shall be considered on a case-by-case basis. If the proposed financing is consistent with a public facilities financing plan approved by the City, or the proposed facilities are otherwise consistent with approved land use plans for the property, the City may consider entering into a joint

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Item 20.
2 community facilities agreement or joint exercise of powers agreement in order to finance these facilities.

The City will consider on a case-by-case basis CFDs established for the provision of services eligible to be funded under the Act, including services to be provided by other public agencies.

Eligible services are as specified in the Act, as it currently exists or may hereafter be amended.

IV. PRIORITIES FOR CFD FINANCING UNDER THE ACT
Priority for CFD financing shall be given to public facilities which: (a) are necessary for economic development, or (b) are otherwise incident to an economic development project. If appropriate, the City shall prepare a public facilities financing plan as a part of the specific plan or other land use document that identifies the public facilities required to serve a project, and the type of financing to be utilized for each facility. The eligibility of a facility for financing and the priority for the financing of facilities will be determined at the sole discretion of the City.

In general, none of the services authorized to be provided under the Act shall have priority over the others. The eligibility of a service for financing and the priority for the financing of services will be determined at the sole discretion of the City.

V. CREDIT QUALITY REQUIREMENTS FOR CFD BOND ISSUES
It is the policy of the City to comply with all provisions of the Act including, but not limited to, Section 53345.8, as such Section may be amended from time to time. It is the goal of the City to conform, as nearly as practicable, to the California Debt and Investment Advisory Commission’s Appraisal Standards for Land-Secured Financings, as such standards may be amended from time to time, provided, however, that this City Council may additionally amend such standards from time to time as it deems necessary and reasonable, in its own discretion, to provide needed public improvements within the City, while still accomplishing the goals set forth herein.

Unless otherwise specifically approved by the City Council as provided in Section 53345.8(b) or (c) of the Act, the district property value-to-lien ratio shall be at least three to one after calculating the value of the public facilities to be financed and considering any prior or pending special taxes or assessment liens. The City may require a higher value-to-lien ratio in its discretion, in consideration of current market and related conditions.

Property value may be based on either an appraisal or on assessed values as indicated on the County assessor’s tax roll. The appraisal shall be based on standards promulgated by the State of California and otherwise determined applicable by City staff and consultants. The appraisal must be dated within three months of the date the bonds are issued.

Less than a three to one value to lien ratio (as described above), excessive tax delinquencies, a substantial amount of vacant land, or other factors may cause the City to disallow the sale of bonds or require credit enhancement prior to bond sale.

If the City requires letters of credit or other security, the credit enhancement shall be issued by an institution, in a form and upon terms and conditions satisfactory to the City. Any security required to be provided by the applicant may be discharged by the City upon the opinion of a qualified

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Item 20.
3 appraiser, retained by the City, that a value-to-lien ratio of three to one has been attained per land use category, including any overlapping special assessment or special tax liens.

As an alternative to providing other security, the applicant may request that a portion of the bond proceeds be placed in escrow with a corporate agent in an amount sufficient to assure a value-tolien ratio of at least three to one on the outstanding proceeds. The use of an escrow bond structure shall be in the sole discretion of the City.

The City may, at its option, require a financial feasibility report prior to the formation of the CFD if fifty percent or more of the land within the CFD is substantially undeveloped. The report shall be prepared by or at the direction of the City. All costs for preparing the report shall be borne by the applicant/developer. An estimate of the report cost shall be made prior to initiating the study and the applicant/developer shall deposit the cost prior to starting the report.

For new development, prior to the issuance of bonds, the applicant/developer must submit a financial plan which demonstrates to the City’s satisfaction the applicant/developer’s ability to pay all special taxes through build out of the project.

VI. DISCLOSURE REQUIREMENTS FOR PROSPECTIVE PROPERTY PURCHASERS A. Disclosure Requirements for Developers. Developers who are selling lots or parcels that are within a CFD shall provide disclosure notice to prospective purchasers that comply with all of the requirements set forth in Section 53341.5 of the Government Code, as it now exists or may hereafter be amended. The disclosure notice must be provided to prospective purchasers of property at or prior to the time the contract or deposit receipt for the purchase of property is executed.

Developers shall keep an executed copy of each disclosure document as evidence that disclosure has been provided to all purchasers of property within a CFD.

B. Disclosure Requirements for the Resale of Lots. Pursuant to Section 53340.2 of the Act, the City Finance Department shall provide a notice of special taxes to sellers of property (other than developers), which will enable them to comply with their notice requirements under Section 1102.6 of the Civil Code. The City shall provide this notice within five working days of receiving a written request for the notice. A reasonable fee may be charged for providing the notice, not to exceed any maximum fee specified in the Act.

VII. EQUITY OF SPECIAL TAX FORMULAS AND MAXIMUM SPECIAL TAXES The special tax formula shall be reasonable and equitable in allocating cost of public facilities and services to parcels within the CFD. Exemptions from the special tax may be given to parcels, which include but are not limited to, parcels which are publicly owned, are held by a property owners’ association, are used for a public purpose such as open space or wetlands, are affected by public utility easements making impractical their utilization for other than the purposes set forth in the easements, or have insufficient value to support bonded indebtedness.

The maximum annual special tax, together with ad valorem property taxes, special assessments and special taxes for an overlapping financing district, including such potential taxes and

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4 assessments relating to authorized but unissued debt of public entities other than the City and any other governmental taxes, fees, and charges secured by the property (collectively, the “Overlapping Debt Burden”), in relation to the expected assessed value of each parcel upon completion of the private improvements to the parcel is of great importance to the City in evaluating the proposed financing.

For residential parcels, the Overlapping Debt Burden shall not exceed two percent (2.0%) of the projected assessed value of each improved parcel within the district. As it pertains to commercial, industrial, or other parcels within the district, the City reserves the right to exceed the two percent (2.0%) limit if, in the City’s sole discretion, it is fiscally prudent. The City, in its sole discretion, may allow an annual escalation factor on parcels within a district.

In the event that a CFD issues debt, the special tax formulas shall provide for minimum special tax levels which satisfy the following: (a) 110 percent debt service coverage for all CFD bonded indebtedness (or such lower percentage determined by City’s financial advisor and underwriter to be fiscally prudent), (b) the reasonable and necessary annual administrative expenses of the CFD, and (c) amounts equal to the differences between expected earnings on any escrow fund and the interest payments due on bonds of the CFD. Additionally, the special tax formula may provide for the following: (a) any amounts required to establish or replenish any reserve fund established in association with the indebtedness of the CFD, (b) the accumulation of funds reasonably required for future debt service, (c) amounts equal to projected delinquencies of special tax payments, (d) the costs of remarketing, credit enhancement and liquidity facility fees, (e) the cost of services, (f) the cost of acquisition, construction, furnishing or equipping of facilities, (g) lease payments for existing or future facilities, (h) costs associated with the release of funds from an escrow account, and (i) any other costs or payments permitted by law. In structuring the special tax, projected annual interest earnings on bond reserve funds may not be included as revenue for purposes of the calculation.

The rate and method of apportionment of the special tax shall include a provision for a backup tax to protect against any changes in development that would result in insufficient special tax revenues to meet the debt service requirements of the district. Such backup tax shall be structured in such a manner that it shall not violate any provisions of the Act regarding cross-collateralization limitations for residential properties.

The City may retain a special tax consultant to prepare a report which: (a) recommends a special tax for the proposed CFD, and (b) evaluates the special tax proposed to determine its ability to adequately fund identified public facilities, City administrative costs, services (if applicable) and other related expenditures. Such analysis shall also address the resulting aggregate tax burden of all proposed special taxes plus existing special taxes, ad valorem taxes and assessments on the properties within the CFD.

VIII. APPRAISALS
Pursuant to the Act, property value may be based either on an appraisal or on full cash value as indicated on the County Assessor’s tax roll. The definitions, standards and assumptions to be used for appraisals shall be determined by City on a case-by-case basis, with input from City consultants and CFD applicants, and by reference to relevant materials and information promulgated by the State of California, including the Appraisal Standards for Land-Secured Financings prepared by

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Item 20.
5 the California Debt and Investment Advisory Commission. In any event, the value-to-lien ratio shall be determined based upon an appraisal by an independent Member Appraisal Institute (“M.A.I.”) appraiser of the proposed CFD. The appraisal shall be coordinated by and under the direction of the City. All costs associated with the preparation of the appraisal report shall be paid by the entity requesting the establishment of the CFD through the advance deposit mechanism.

IX. CFD COST DEPOSITS AND REIMBURSEMENTS; APPLICATIONS
For applicant initiated CFDs the City shall not incur any non-reimbursable expenses for processing and administering CFDs. All City and consultant costs incurred in the evaluation of CFD applications and the establishment of CFDs will be paid by the entity requesting the establishment of the CFD by advance deposit which shall be in an amount not less than $15,000.00 for application processing and other preliminary costs. The City shall determine the actual amount of the initial advance deposit. If additional funds are needed to off-set costs and expenses incurred by the City, the City shall make written demand upon the applicant for such funds. If the applicant fails to make any deposit of additional funds for the proceedings, the City may suspend all proceedings until receipt of such additional deposit. Expenses not chargeable to the CFD shall be directly borne by the applicant. An applicant shall not be entitled to reimbursement from bond proceeds, if any, for any of the following:
 Administrative or overhead expenses, financial consultant or legal fees incurred by an applicant for the formation of a special district (this limitation does not apply to amounts advanced by the applicant to the City).
 Land-use planning and subdivision costs and environmental review costs related to such land use planning and subdivision.
 Environmental impact studies unless off-site and directly related to the project.  Construction loan interest.
 Costs, including but not limited to, land acquisition costs incurred prior to entering into a reimbursement or acquisition agreement or the adoption of a resolution of intention to form the district.
 Attorney’s fees related to the land use entitlement or subdivision process unless off-site and directly related to the project.
 On-site right-of-way and easements.
 Other overhead expenses incurred by the applicant/developer.

In the event a CFD is not formed due to City disapproval or abandonment, or due to applicant abandonment, or the CFD is formed and bonds are not issued for any reason or the expenditure of the special tax for ongoing City services is not authorized, the City will refund to applicant/developer any remaining unexpended and unobligated portion of advance deposits posted with the City, subject to the City’s prior and full reimbursement of all its direct and indirect costs. If the applicant/developer’s advance deposit to the City is not sufficient to reimburse the City for all of its direct and indirect costs, the City will require payment of the balance due by the applicant/developer for the difference. The City shall not accrue or pay any interest on any portion of the deposit refunded to the applicant or the costs and expenses reimbursed to the applicant.

Neither the City nor the CFD shall be required to reimburse the applicant or property owner from any funds other than the proceeds of bonds issued by the CFD. Unless otherwise agreed to by the City, the City shall be entitled to pay any refund to the applicant/developer listed on the application form, irrespective of any changes in the ownership or composition of the applicant/developer.

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Item 20.
6 In the event a district is formed for City services only, the applicant/developer shall be obligated to pay all expenses incurred by the City for the formation of the district. If a “service” district is not formed for any reason, the applicant/developer shall be entitled to any unused portion of the advance deposit.

X. APPLICATION PROCESS
The application form for a proposed CFD may be obtained from the City Clerk of the City.

Completed applications shall be returned to the City Clerk and must be accompanied by a deposit in the amount determined by the City. A review committee, consisting of such City staff and consultants as determined by the City, will review the application for compliance with these goals and policies and will make a recommendation to the City Council as to whether or not to proceed with the proposed CFD.

The Council will either approve or deny the application. If approval is granted, the Council shall direct the City Manager to engage additional consultants, negotiate necessary contracts, and collect additional developer deposits, as necessary. The City Manager and City’s financing team shall submit all necessary documents and reports needed for the Council to either terminate proceedings or take action to form the CFD, call the election and issue bonds.

XI. RESPONSIBLE DEPARTMENT
The City’s Department of Finance, which is located at 53990 Enterprise Way, Coachella, CA 92236 (the “Finance Department”), is designated as the department of the City responsible for:
(i) preparing the annual roll of special tax obligations with respect to any CFD; (ii) providing information to interested persons regarding the current and estimated future tax liability of owners or purchasers of real property subject to the special tax lien; and (iii) furnishing notices of special tax as required by applicable law.

Subject to the policies of the City, and as permitted by applicable law, the Finance Department may obtain the assistance of a qualified consultant to perform any of the duties set forth above, and to charge the cost of such consultant to the administrative costs of the CFD.

XII. USE OF CONSULTANTS
The City shall select all consultants as it deems necessary for the formation of the CFD or the issuance of bonds, including the underwriter(s), bond counsel, financial advisor, appraiser, absorption consultant, and the special tax consultant. Prior consent of the applicant shall not be required in the determination by the City of the consulting and financing team.

An applicant/developer may retain its own consultants for its own benefit, but will work through those consultants hired by the City. If the developer/applicant retains its own consultants, all costs associated therewith shall be borne by the developer/applicant, without reimbursement from bond proceeds unless otherwise agreed to by the City.

XIII. TRANSPARENCY AND NOTIFICATION

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Item 20.
7 The City will take the following steps to ensure that prospective property purchasers are fully informed about their taxpaying obligations imposed under applicable laws:

1. Conduct all proceedings in the manner required by the Ralph M. Brown Act (Section 54950 and following of the California Government Code);

2. Cause a map of the boundaries of any proposed district to be recorded, pursuant to Section 3111 of the California Streets and Highways Code, in the Office of the Riverside County Recorder within 15 days following the adoption of a resolution of intention to form that District, pursuant to Section 53321 of the Act;

3. It will give notice, pursuant to applicable laws, prior to holding any public hearing on the establishment of a district;

4. It will record a notice of special tax lien, in the form specified by Section 3114.5 of the California Streets and Highways Code, within 15 days of the City Council’s determination that the requisite number of voters are in favor of the levy of a special tax in connection with a district. Such notice will include, among other information:
i. A description of the rate, method of apportionment, and manner of collection of the authorized special tax;
ii. Information about the conditions under which the obligation to pay the special tax may be prepaid and permanently satisfied and the lien of the special tax canceled;
iii. The name(s) of the owner(s) and the assessor’s tax parcel number(s) of the real property included within the community facilities district and not exempt from the special tax; and
iv. The name, address and telephone number of the Finance Department, so that the Finance Department may be contacted to obtain further information concerning the current and estimated future tax liability of owners or purchasers of real property subject to the special tax lien.

5. It will, through the Finance Department, furnish a notice of special tax, in the form required by law to any individual requesting the notice or any owner of property subject to a special tax levied by the City within five working days of a request for such notice.

The City may charge a reasonable fee for this service, not to exceed $10.00.

XIV. EXCEPTIONS TO THESE POLICIES
The City may, in its discretion and to the extent permitted by law, waive any of the policies set forth herein in particular cases.

XV. MODIFICATION OF THESE POLICIES
The City Council reserves the right to modify or amend these Goals and Policies at any time and from time to time by resolution.

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Item 20.
8 Certification
I, Angela M. Zepeda, City Clerk of the City of
Coachella, certify that this is a true and correct
copy of the Goals and Policies for Mello-Roos
Community Facilities District financings
adopted on September 11, 2024 by Resolution
No. 2024-__ of the City Council of the City of
Coachella.
__________________________
Angela M. Zepeda, City Clerk
Date:______________________

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Item 20.

STAFF REPORT
9/11/2024
TO: Cultural and Arts Commission Chair and Commissioners FROM: Celina Jimenez, Director of Economic Development
SUBJECT: Approve an Art in Public Places Proposal for a Mural Titled, Listening to the Rain by Nanibah “Nani” Chacon in the Amount of $24,000
STAFF RECOMMENDATION:

Staff recommends that the City Council consider approving and awarding a grant to Nanibah “Nani” Chacon in the amount of $24,000 from the City of Coachella’s Art in Public Places Program to install a mural titled, Listening to the Rain on the Frontier building wall at 933 Vine Avenue.

BACKGROUND:

On January 1, 2011, the City Council approved Ordinance No. 1034 establishing an Art in Public Places Program and implementing a new development impact fee for certain new construction, remodeling and reconstruction of public art installations. The purpose of the Art in Public Places ordinance is to develop and maintain a visual arts program for the residents and visitors of Coachella, to add to the economic vitality of the community, and to enhance the environment and unique character of Coachella by providing for the acquisition and maintenance of quality works of public art.

DISCUSSION/ANALYSIS:

The submitted proposal is for a painted mural project titled, Listening to the Rain. The mural is in line with the artist’s focus on figurative subject matter while exploring concepts within indigenous culture and brining the complexity of indigenous identities to the forefront. As evident by the many murals that already adorn the walls throughout downtown Coachella, murals have the power to convey a message, help build community, and be a source of pride. As part of the project, the artist will also conduct a community mural workshop tailored to Coachella’s youth. This workshop will not only engage and educate students on the technical aspect of creating a mural, but also the cultural significance and local impact they have in their community.

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Budget
Artist Fee (labor & design, materials) $15,000
Hotel ($180-215/night, for 2 weeks) $3,000
Flight $440
Per Diem ($40/day for 2 weeks) $560
Community Mural Workshop $5,000
TOTAL $24,000
About the Artist
Nanibah “Nani” Chacon is a Dine (Navajo) and Chicana artist, most recognized as a painter and muralist. Ms. Chacon was born in Gallup, New Mexico and raised on the Navajo reservation and in Mexico. She is currently based in Albuquerque, New Mexico. Ms. Chacon’s most notable works have been within the public arts sector, in which she has a cumulative experience of over twenty years. Her work has been recognized for its unique style and attentiveness to site specific location and content, as well as the integration of socio-political issues that affect women and indigenous peoples. Ms. Chacon received her bachelor’s degree in Education from the University of New Mexico in 2003. She has seven years of teaching experience and in writing curriculum for alternative education programs. She currently exhibits across the United States and abroad.

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Proposed Mural Design Rendition
Listening to the Rain
ALTERNATIVES:

1. Approve an Art in Public Places Proposal for a Mural Titled, Listening to the Rain by Nanibah “Nani” Chacon in the Amount of $24,000

2. Not Approve the Art Mural and Provide Alternative Direction FISCAL IMPACT:

If the City Council approves the staff recommendation, the $24,000 will be withdrawn from the Special Revenue Funds (130) – Development Impact Fees for Public Art for Fiscal Year 2024-

25. ATTACHMENTS:

1. Application

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Item 21.

City of Coachella
Art in Public Places Application Form
Purpose: The purpose of the Public Arts Commission shall be to act in an advisory capacity to the City Council on matters pertaining to the enrichment of the community through fine arts, visual arts, performing arts, arts education, historic preservation and cultural issues; to serve as an advocate for cultural activities and programs within the City; to implement the City’s Art in Public Places Program, and to encourage the integration of cultural affairs into the social and economic fabric of the City to improve the quality of life for City residents. Art in public places are intended to promote the general welfare of the public through the acquisition and installation of public art works (Municipal Code Chapter 4.48).

The completeness of this application, which includes accompanying plans, shall be subject to the review of the Planning Division and Development Services Department. If you have any questions while completing this application please ask a member of the Planning Division for assistance. Incomplete applications will not be accepted (or the process may be delayed).

Fees apply to:

1. New commercial and industrial construction

2. Remodeling or reconstruction of existing commercial or industrial property;

3. New residential development of two or more units built in the same tract by the same owner or developer;

4. New individual single-family dwelling units in an existing subdivision with a permit valuation over $100,000.

Fees are based on a percentage of the building cost:

1. One-half of one percent (.005) for new commercial or residential construction;

2. One-half of one percent (.005) for remodel or reconstruction of existing commercial or industrial property;

3. One quarter of one percent (.0025) for new residential subdivision of two or more units;

4. One quarter or one percent (.0025) for new individual single-family units constructed in an existing subdivision with a building permit over $100,000 for that portion of the building permit valuation in excess of $100,000.

Guidelines for approval and maintenance of art in public places shall include, but are not limited to, the following criteria:

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Item 21.

A. Quality of the artwork;
B. Media. All visual art forms may be considered, subject to limitations set by the selection jury or the Planning Commission;
C. Style. Artworks of all schools, styles, and tastes should be considered for the city collection; D. Environment. Artworks and art places should be appropriate in scale, material, form and content for the immediate, general, social and physical environments with which they relate; E. Permanence. Consideration should be given to structural and surface integrity, permanence, and protection against theft, vandalism, weathering, excessive maintenance, and repair costs; F. Elements of Design. Consideration should take into account that public art, in addition to meeting aesthetic requirements, also may serve to establish focal points, terminate areas, modify, enhance, or define specific spaces, or establish identity; G. Diversity. The public arts program should strive for diversity of style, scale, media, artists— including ethnicity and gender and equitable distribution of artworks and art places throughout the city;
H. Visibility. The art work shall be clearly visible and easily accessible to the public I. Site Plan. The application shall include a site plan showing the location of the art work, complete with landscaping, lighting and other accessories to complement and protect the art work J. Artist. The art work shall be designed and constructed by persons experienced in the production of such art work and recognized by critics and by his or her peers as one who produces works of art

PROJECT INFORMATION (PLEASE PRINT OR TYPE)
Project Business Name: _________________________________________________________________ Square Footage of Proposed Development: _________________________________________________ Property Address/Location: ______________________________________________________________ Assessor’s Parcel Number(s): _____________________________________________________________ Project Owner: ________________________________ Telephone No.: __________________________ Owner Address: _______________________________________________________________________ City: _________________________________________ State: __________ Zip Code: _______________ E-mail Address: ________________________________________________________________________ Architect: _____________________________________________________________________________ Architect Address: ______________________________________________________________________ Telephone No.: ________________________________ Fax No.: ________________________________ 85811 Grapefruit Blvd, Coachella. 92236
Nanibah "Nani" Chacon
23' x 28'
933
Frontier Building
Frontier
933 Vine Ave.

Coachella CA 92236
[email protected]

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Item 21.

Dev. Project Completion (Estimated): ______________________________________________________ AIPP Fee Amount: $_____________
Total Artwork Cost: $_____________

ARTIST/ARTWORK INFORMATION
Program Option (Please check one)
A. ______ Artwork on Site
B. ______ Donate Artwork to City of Coachella
C. ______ In Lieu Fee
Artwork Budget $____________
Artwork Title: _________________________________________________________________________ Artwork Site: __________________________________________________________________________ Artwork Material: ______________________________________________________________________ Artwork Dimension: ____________________________________________________________________ Artist Name: __________________________________ Telephone No.: __________________________ Address: _____________________________________ Fax No.: ________________________________ City: ________________________________________ State: _________ Zip Code: ________________ E-mail Address: ________________________________________________________________________ Estimated Artwork Completion Date: ______________________________________________________

PROJECT APPLICANT REPRESENTATIVE
Applicant/Representative
Name: ______________________________________ Nickname (if any):________________________ Company Name:_______________________________________________________________________ Address:______________________________________ E-mail Address:__________________________ City: _________________________________________ State: ________ Zip Code:__________________ 1 week after start date
X
Chula Vista Ca
1882 Port Albans
19,000
19,000
Listening to the Rain
Frontier Building - 933 Vine Ave. Coachella, CA 92236
Conventional paints
23' x 28'
Nanibah "Nani" Chacon (505) 435-7712
607 Page Ave NE
Albuquerque NM 87106
[email protected]
Two weeks after start date
Nanibah "Nani" Chacon Nani
607 Page Ave NE [email protected]
Albuquerque NM 87106

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Telephone No.: _______________________________ Fax No.: ________________________________ I certify under penalty of perjury that all the application information is true and correct:

Applicant’s Signature: __________________________________________ Date:______________ Date/Time Received: ____________ Received By: ____________ Amount Received: __________ A.P.P # ____________ Receipt No(s): ____________

SUBMITAL REQUIREMENTS
The Submittal Requirements provides the basic information necessary for review by the Development Services Department (staff review by City Departments). The Development Services Department may determine that additional information is required before further processing can take place. a. Complete and signed Art in Public Places Application Form b. Copy of Fee Receipt for $___________
c. One overall concept drawing showing the work in plan, and; d. One rendered presentation drawing (plan and elevation), and; e. A site plan with building and grade elevation showing the placement of the proposed artwork, and;
f. An artist concept statement, and;
g. An artist resume or CV, and;
h. Examples of artist’s previous work, and;
i. Evidence of the value of the proposed artwork (contract draft showing contract value and payment schedule will be sufficient).
j. Maintenance plan (including frequency and anticipated costs of maintenance and description of materials).
(505) 435-7712

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ARTWORK PROPOSAL AND SPECIFICATIONS
Describe the artwork, its location, materials, installation requirements, and maintenance needs as completely as possible. You may use additional paper to complete this section of the application.

1. Artwork Description

2. Siting

3. Materials with Specifications

4. Fabrication and Installation Procedures

5. Yearly Maintenance and Conservation
Frontier Building - 933 Vine Ave. Coachella, CA 92236
Conventional paints for mural projects and anti-graffiti coat Application of anti-graffiti coat and maintenance provided by the City of Coachella.

N/A
The painted mural proposal acknowledges the symbiotic relationship between people and nature and the acute balance that sustains all life in the desert . Plants and people have adapted to this system finding it possible to not only live, but thrive against harsh conditions and limited water. This mural celebrates the beauty of that tenacity and knowledge.

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Budget Total AIPP FEE $____________
This worksheet is intended as a budgetary guideline to assist in developing accurate artwork cost projections. Once completed, this form should reflect all expenses associated with designing, fabricating, and installing the proposed artwork and should equal the public art fee. Differences in total expenses, which are less than the fee, will not be refunded at project completion.

Travel Transportation
Airfare: _______________________ (Materials or finished artwork) Car Rental: ____________________
Per Diem@
$____________per day__________
Insurance _____________________ Installation Costs
Labor __________________________________
Equipment Rental ________________________
Office/Studio __________________ Security ________________________________ (Phone, fax, postage, etc.) Permits ________________________________ Other __________________________________
Professional Fees
Architect _____________________________________________________________________________ Landscape Architect ______________________ Engineer _______________________________ Other Costs (List) ______________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Fabrication Costs
Materials _____________________________
Labor ________________________________ Contingency ____________________________ Site Preparation Subtotal _______________________________ Landscaping __________________________
Electrical ____________________________ Artist Fee ______________________________ Plumbing ____________________________
Foundation ___________________________ Grand Total _____________________________ Other _______________________________
NA
NA
NA
$200
16,000
1 40 Total: $560
$15,000
Included in artist fee
Included in artist fee
Included in artist fee
Hotel/Lodging: $180-215/night for two week. Total: $3,000 $440

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WORK PLAN/ARTWORK PRODUCTION SCHEDULE (suggested)
Phase I Design Development
Date:
a. Conceptual design approval by Art in Public Places Commission and City Council
b. Start up meeting with client
c. Design Development
Phase II Design Completion and Commencement of Fabrication & Site Work Date:
a. Structural approval (client)
b. Order materials
c. Begin fabrication
Phase III Studio Fabrication Completion
Date:
a. Break out fabrication points
Phase IV Installation Completion
Date:
a. Acquisition of all appropriate certificates and permits b. Site preparation
c. Installation of artwork on site
d. Site clean up
Phase V Final Acceptance
Date:
a. Notification of Completion received by City staff
b. Final approval from Art in Public Places Commission and City Council (submit letter requesting approval)
c. Application of Certificate of Occupancy
d. Submittal of Project Completion Notification and request for return of funds

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Item 21.

STAFF REPORT
9/11/2024
TO: Honorable Mayor and City Council Members
FROM: Celina Jimenez, Director of Economic Development
SUBJECT: Authorize the City of Coachella to Sponsor the Coachella Container Park Series of Community Events in the Amount of $45,000
STAFF RECOMMENDATION:

Staff recommends that the City Council consider authorizing the City of Coachella to sponsor the Coachella Container Park series of community events in the amount of $45,000.

BACKGROUND:

The Coachella Container Park situated on a 1.24-acre site at 85994 Grapefruit Boulevard looks to bring a series of family-friendly events that include music, food, drinks and entertainment during the months of October, November, and December of 2024. The City Council previously approved Entertainment Permit No. 22-01 that allows outdoor vendor markets, food fairs, and special events throughout the year. Eligible businesses are subject to obtaining a City business license and a County of Riverside Department of Environmental Health permit. The Coachella Container Park has hosted many events in the past, including music and food.

DISCUSSION/ANALYSIS:

The proposed event series for the Coachella Container Park will revolve around a centralized theme for each scheduled month for the entire family to enjoy. For example, October’s theme will incorporate Octoberfest and Halloween-related activities, such as a pumpkin patch or trunk or treat for the children. Each event will have food from different vendors, a beer garden, live entertainment, arts and crafts stations for children, and much more.

These types of events foster economic growth and community engagement. Economically, the events offer a low-cost entry point for small culinary entrepreneurs, giving food vendors a chance to showcase their diverse offerings without certain overhead expenses. In turn, this stimulates local spending as attendees are drawn to the event not just for the food, but for the overall experience, leading to increased foot traffic in surrounding areas. Retailers, nearby restaurants, and local vendors can benefit from the influx of people, as these events tend to draw larger crows than a typical day. On a community level, large-scale food vendor events provide a

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Item 22.
space for people to gather and share in a collective experience, strengthening neighborhood ties and creating a sense of belonging. These events can be tailored to celebrate local culture, from food to music. Additionally, these types of events often draw visitors from surrounding areas, putting the community on the map. Overall, this is a great opportunity to boost economic vitality and reinforce a sense of community pride and connectedness.

The $45,000 sponsorship will go towards covering the cost of the following expenses: media marketing; signage for the venue; shade structures and lighting equipment; music/entertainment, including staging and audio equipment; security and personnel; portable restrooms and handwashing stations; trash bins; and arts and crafts for children activities, such as paint and other supplies.

ALTERNATIVES:

1. Authorize the City of Coachella to sponsor the Coachella Container Park Series of Community Events in the Amount of $45,000

2. Not authorize the sponsorship request
FISCAL IMPACT:

Funding for this sponsorship will be through the General Fund.

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Item 22.

STAFF REPORT
9/11/2024
TO: Honorable Mayor and City Council Members
FROM: Lt. Randy Vasquez, Sheriff’s Department
Dr. Gabriel Martin, City Manager
SUBJECT: Ordinance No. 1212 - An Ordinance Adding Chapter 9.28 to Title 9 of the Coachella Municipal Code Establishing Regulations Prohibiting the Unlawful Possession of Catalytic Converters in the City (Second Reading) STAFF RECOMMENDATION:

Staff recommends that the City Council conduct a second reading, by title only, of Ordinance No. 1212, Adding Chapter 9.28 to Title 9 of the Coachella Municipal Code Establishing Regulations Prohibiting the Unlawful Possession of Catalytic Converters in the City (Second Reading).

BACKGROUND:

Catalytic converters are an external component of a vehicle, accessible from the underside of a parked car. They convert most of a vehicle’s emissions into less harmful forms, improving air quality and vehicle performance. As part of their construction, catalytic converters contain valuable materials such as platinum and palladium, rare metals that command ever-increasing prices on the recyclables market.

Catalytic converter thefts are on the rise because individuals are incentivized to commit catalytic converter thefts for multiple reasons. These reasons include: (1) the ease and undetectable nature of committing such thefts, potentially in a matter of seconds and through the use of common tools such as a reciprocating saw; (2) the ability to recycle catalytic converters at scrap metal yards for high dollar returns ranging from $200 to $1,200 per catalytic converter; and (3) loopholes in legislation protecting criminals from prosecution unless a victim can be identified. On July 24, 2024, the City Council approved the first reading of Ordinance No. 1212.

DISCUSSION/ANALYSIS:

There is currently no City legislation applicable within the City of Coachella to directly define and punish catalytic converter thefts absent an identifiable victim. Additionally, there is currently no City, State, or Federal legislation applicable within the City of Coachella requiring individuals to provide proof to law enforcement as to how they obtained catalytic converters in their possession.

This limits law enforcement’s ability to (1) protect the public by preventing catalytic converter

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Item 23.
thefts and (2) seize suspected stolen catalytic converters when there is no identifiable victim present. As a result, preventing and punishing these crimes at present is nearly impossible due to the ease and speed with which catalytic converter thefts can be committed and the difficulty of tracing a particular catalytic converter back to its prior owner (the victim), because catalytic converters typically have no identifying markers.

The Legislature has enacted, and the Governor has signed into law, Senate Bill (SB) 1087 and Assembly Bill (AB) 1740, which generally prohibit (1) individuals from purchasing a used catalytic converter from anyone other than certain specified sellers, including automobile dismantlers, automotive repair dealers, or an individual possessing documentation, as specified, that they are the lawful owner of the catalytic converter; and (2) requires core recyclers to keep a detailed written record, including the year, make, and model of the car form which a catalytic converter was removed, as well as a copy of the vehicle’s title, prior to purchasing a catalytic converter from a seller.

The Legislature has not expressed its intent, whether explicitly or impliedly, to occupy the field of catalytic converter theft legislation. Pursuant to Article XI, Section 7 of the California Constitution, the City has broad discretionary power to make and enforce within its limits all local, police, sanitary, and other ordinances and regulations not in conflict with general laws.

Individuals in possession of stolen catalytic converters are able to recycle them for substantial profit at relatively low risk, while victims are forced to commit to costly repairs. By criminalizing the mere possession of an unattached catalytic converter absent proof of ownership or lawful possession, this ordinance would combat this criminal practice by: (1) achieving deterrence by establishing zero-tolerance for catalytic converter thefts; (2) establishing sanctions for possessing stolen catalytic converters; (3) prohibiting the falsification of information in documents and records used to verify ownership or lawful possession of a catalytic converter; (4) preventing criminals from profiting from the sale and recycling of stolen catalytic converters; (5) providing indirect justice to the victims of catalytic converter theft cases that have gone or will go unsolved for the reasons discussed above; and (6) minimizing the fiscal and personnel impact on the City of Coachella and the Riverside County Sheriff’s Department by reducing the time invested in deterring and investigating catalytic converter thefts.

ALTERNATIVES:

1. Decline Staff recommendation and not approve this item.

2. Continue this item and provide staff with direction.

FISCAL IMPACT:

There is no fiscal impact to the General Fund

Page 207 ends

Item 23.

ATTACHMENT(S):

1. Ordinance No. 1212 - An Ordinance Adding Chapter 9.28 to Title 9 of the Coachella Municipal Code Establishing Regulations Prohibiting the Unlawful Possession of Catalytic Converters in the City.

Page 208 ends

Item 23.

ORDINANCE NO. 1212

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF COACHELLA, CALIFORNIA, ADDING CHAPTER

9.28 (UNLAWFUL POSSESSION OF A CATALYTIC
CONVERTER PROHIBITED) TO TITLE 9 (PUBLIC

PEACE AND WELFARE) OF THE COACHELLA

MUNICIPAL CODE, ESTABLISHING REGULATIONS

PROHIBITING THE UNLAWFUL POSSESSION OF
CATALYTIC CONVERTERS IN THE CITY.

WHEREAS, the citizens of the City of Coachella (the “City”) have experienced rising catalytic converter thefts from automobiles over the past several years; and WHEREAS, there is currently no City legislation yet applicable within the City of Coachella to define and punish catalytic converter thefts absent an identifiable victim; and WHEREAS, there is currently no City, State, or Federal legislation applicable within the City of Coachella requiring individuals discovered to be in possession of detached catalytic converters to provide proof to law enforcement as to how they obtained catalytic converters, thus limiting law enforcement’s ability to (1) protect the public by preventing catalytic converter thefts; and (2) seize suspected stolen catalytic converters when no victim is present; and WHEREAS, the Legislature has enacted, and the Governor has signed into law, Senate Bill (SB) 1087 and Assembly Bill (AB) 1740, which generally prohibit (1) individuals from purchasing a used catalytic converter from anyone other than certain specified sellers, including automobile dismantlers, automotive repair dealers, or an individual possessing documentation, as specified, that they are the lawful owner of the catalytic converter; and (2) requires core recyclers to keep a detailed written record, including the year, make, and model of the car form which a catalytic converter was removed, as well as a copy of the vehicle’s title, prior to purchasing a catalytic converter from a seller; and
WHEREAS, the Legislature has not expressed its intent, whether explicitly or impliedly, to occupy the field of catalytic converter theft legislation; and WHEREAS, pursuant to Article XI, Section 7 of the California Constitution, the City has broad discretionary power to make and enforce within its limits all local, police, sanitary, and other ordinances and regulations not in conflict with general laws; and WHEREAS, catalytic converter thefts are on the rise because individuals are incentivized to commit catalytic converter thefts for multiple reasons including, but not limited to: (1) the ease and undetectable nature of committing such thefts, potentially in a matter of seconds and through the use of common tools such as a reciprocating saw; (2) the ability to recycle catalytic converters at scrap metal yards for high dollar returns ranging from $200 to $1,200 per catalytic converter; and (3) loopholes in legislation protecting criminals from prosecution unless a victim can be identified; and
WHEREAS, preventing these crimes at present is nearly impossible due to the ease and speed with which catalytic converter thefts can be committed and the difficulty of tracing a

Page 209 ends

Item 23.
particular catalytic converter back to its prior owner (the victim), because catalytic converters typically have no identifying markers; and
WHEREAS, the citizens of Coachella and the Riverside County Sheriff’s Department are in need of legislation criminalizing mere possession of catalytic converters absent proof of ownership or lawful possession, for multiple reasons including, but not limited to: (1) achieving deterrence by establishing zero-tolerance for catalytic converter thefts; (2) establishing sanctions for possessing stolen catalytic converters; (3) preventing criminals from profiting from the sale and recycling of stolen catalytic converters; (4) providing indirect justice to the victims of catalytic converter theft cases that have gone or will go unsolved for the reasons discussed above; and (5) minimizing the fiscal and personnel impact on the City of Coachella and the Riverside County Sheriff’s Department by reducing the time invested in deterring and investigating catalytic converter thefts; and
WHEREAS, individuals who are in possession of stolen catalytic converters recycle them for substantial profit while victims of these thefts suffer tremendous consequences in the form of costly repairs, inconvenience, and feelings of a lack of safety in the community; and WHEREAS, the City desires to regulate the possession of detached catalytic converters within its jurisdiction in order to better protect its citizens, their property, and their community; and
WHEREAS, regulating possession of detached catalytic converters neither contradicts nor duplicates the statutes adopted by the Legislature on the topic of catalytic converters; and WHEREAS, this Ordinance is necessary to provide the City of Coachella and the Riverside County Sheriff’s Department clear legal authority to better protect the public and deter this criminal activity
WHEREAS, this item was taken to the Building/Code Enforcement/Public Safety SubCommittee on July 4, 2024 with the Sub-Committee supporting and recommending it move forward to City Council for consideration; and
WHEREAS, all other legal prerequisites to the adoption of this Ordinance have occurred.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF COACHELLA DOES ORDAIN AS FOLLOWS:

SECTION 1. Incorporation of Recitals. The Recitals set forth above are true and correct and are incorporated into this Ordinance.

SECTION 2. Creation of Chapter 9.28 in Title 9 of the Coachella Municipal Code.

Chapter 9.28 is hereby added to Title 9 (Public Peace and Welfare) of the Coachella Municipal Code to read in its entirety as follows:
“Chapter 9.28 (Unlawful Possession of a Catalytic Converter Prohibited) of Title 9 (Public Peace and Welfare)

9.28.010 Purpose.

Page 210 ends

Item 23.

The purpose of this chapter is to regulate the possession of detached catalytic converters absent proof of ownership or lawful possession, to assist in deterring future thefts, establish sanctions for possessing stolen catalytic converters, and minimize the fiscal and personnel impact on the City of Coachella and the Riverside County Sheriff’s Department by reducing the time invested in deterring and investigating catalytic converter thefts.

9.28.020 Definitions.

For the purposes of this chapter, the following meanings shall apply:
(a) “Lawful possession” includes (1) being the lawful owner of the catalytic converter or (2) in possession of the catalytic converter with the lawful owner’s written consent. It is not required to prove the catalytic converter was stolen to establish the possession is not a “lawful possession.”
(b) “Documentation or other proof” means written document(s) that clearly identify the vehicle from which the catalytic converter originated based on the totality of the circumstances, and includes, but is not limited to, the following types of documents:
(1) Bill of sale from the original owner with the signature of the vehicle owner authorizing removal of the catalytic converter, as well as the name, address, and telephone number of the vehicle owner.
(2) Documentation from an auto-body shop or similar business proving that the owner relinquished the catalytic converter to the auto-body shop or similar business.
(3) Verifiable electronic communication from the previous owner to the possessor relinquishing ownership of the catalytic converter.
(4) Photographs of the vehicle from which the catalytic converter originated clearly showing the license plate number and vehicle identification number (VIN) of the car from which the catalytic converter was removed.

9.28.030 Unlawful possession of a catalytic converter prohibited. (a) It shall be unlawful to possess any catalytic converter that is not attached to a vehicle, unless the possessor has valid documentation or other proof to verify that they are in lawful possession of the catalytic converter.

It is unlawful for any person to falsify or cause to be falsified any information in any documentation or other proof intended to show valid proof of ownership or possession of a catalytic converter.

9.28.040 Violations – Misdemeanor
(a) Each and every violation of this section shall constitute a separate violation and shall be subject to all remedies and enforcement measures authorized by the Coachella Municipal Code. Each and every catalytic converter unlawfully possessed is a separate violation of this section.

Page 211 ends

Item 23.
(b) It is unlawful and a misdemeanor subject to punishment in accordance with Chapter 1.08 of Title 1 of this Code, for any person to violate any provision of this section.

The remedies provided herein are not to be construed as exclusive remedies. The City is authorized to pursue any proceedings or remedies provided by law.” SECTION 3. CEQA. The City Council finds that adoption of this Ordinance is exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15358 (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Moreover, the City Council finds that this Ordinance is also exempt under CEQA pursuant to Guidelines Section 15061(b)(3) (there exists no possibility that the activity will have a significant adverse effect on the environment).

SECTION 4. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or any part thereof, is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance, or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase would be subsequently declared invalid or unconstitutional.

SECTION 5. Publication and Effective Date. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause this Ordinance to published or posted as required by law, which shall take full force and effect thirty (30) days from its adoption.

Page 212 ends

Item 23.

PASSED, APPROVED and ADOPTED at a regular meeting of the City Council on the 24 day of July, 2024, by the following vote:

AYES:

NAYS:

ABSENT:

ABSTAIN:

CITY OF COACHELLA:
________________________________
Steven Hernandez, Mayor
City of Coachella
ATTEST:
__________________________________
Angela M. Zepeda, City Clerk
APPROVED AS TO FORM:

BEST BEST & KRIEGER, LLP
__________________________________
Carlos Campos, City Attorney

Page 213 ends

Item 23.

CERTIFICATION
I, Angela M. Zepeda, City Clerk of the City of Coachella, DO HEREBY CERTIFY that the foregoing Ordinance No. 1212 was passed, approved, and adopted at the Regular Meeting of the Coachella City Council held on the 24 day of July, 2024, by the following vote:

AYES:

NAYS:

ABSENT:

ABSTAIN:

WITNESS MY HAND AND OFFICIAL SEAL this 24th day of July, 2024. ________________________________
Angela M. Zepeda, City Clerk
City of Coachella

Page 214 ends

Item 23.

STAFF REPORT
9/11/2024
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Sponsorship of Run With Los Muertos Event:

Sponsorship request from Codex Creation Committee for $35,000.00 for the 2024 Run With Los Muertos Event; and
Approval for operation of a beer garden on November 2, 2024 in Downton Sixth Street from 4pm to midnight.

STAFF RECOMMENDATION:

Sponsorship of Run With Los Muertos Event:
1) Sponsorship request from Codex Creation Committee for $35,000.00 for the 2024 Run With Los Muertos Event,
2) Approval for operation of a beer garden on November 2, 2024 in Downton Sixth Street from 4pm to midnight.

EXECUTIVE SUMMARY:

Staff received the attached $35,000.00 sponsorship request by Codex Creation Committee, (Codex) for the 2024 Run With Los Muertos Event. This year’s event has been submitted to occur on Saturday, November 2
nd
. Codex has identified the event will include a beer garden, which is proposed to operate in Downtown Sixth Street from 4pm to midnight. This event has been a City co-sponsored event since 2013. Annually, the city has provided in-kind services for traffic control, public safety and funded the actual costs of all traffic control and lighting rental expenses; these hard costs total $18,000.

FISCAL IMPACT:

The requested actions will not have a negative fiscal impact; these funds were adopted in the current fiscal budget.

Attachment: Sponsorship Request

Page 215 ends

Item 24.

Page 216 ends

Item 24.

STAFF REPORT
9/11/2024
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Sponsorship of Synergy Music and Arts Festival Event:

Approve sponsorship request from Culturas Music & Arts:

Approve sponsorship request from Culturas Music & Arts, in the amount of $18,600, for the 2024 Synergy Music and Arts Festival Event; or Approve sponsorship request from Culturas Music & Arts, in the amount of $28,800, for the 2024 Synergy Music and Arts Festival Event and authorize an allocation of $10,200 from unallocated general fund reserves.

Approval for operation of a beer garden on November 9, 2024 at Dateland Park from 4pm to midnight.

STAFF RECOMMENDATION:

Sponsorship of Synergy Music and Arts Festival Event:

Approve sponsorship request from Culturas Music & Arts:

Approval for operation of a beer garden on November 9, 2024 at Dateland Park from 10am to midnight.

EXECUTIVE SUMMARY:

The 2024 Synergy Music and Arts Festival is planned to occur on Saturday, November 9, 2024 from 10am to midnight. This event has been a recurring event in Coachella since 2012. The event will occur at Dateland Park and include live bands, disc jockey, food vendors, art displays, merchandise vendors, car show and beer garden.

Page 217 ends

Item 25.

Culturas Music and Arts is requesting to be authorized to operate a beer garden at this event from 10am – midnight; all event permit approvals would be contingent upon the applicant meeting all permitting requirements by City, County, ABC and other required regulatory agencies.

FISCAL IMPACT:

The received sponsorship request for 2024 is $28,800. This is $10,200 higher than the request received in 2023. The approved budget for this event included the same sponsorship amount as approved in 2023 ($18,600). If Council approves the larger sponsorship amount of $28,800, it will require a one-time general fund allocation of undesignated reserves of $10,200 Attachment: Sponsorship Request

Page 218 ends

Item 25.
85092 Damascus Ave, Coachella, CA 92236
[email protected]
culturasmusicarts.com
August 22, 2024
To Coachella City Council,
On behalf of myself & Culturas Music & Arts we would like to extend our thanks for all the support the City of Coachella and members of the City Council has shown Culturas Music & Arts.

Synergy Music & Arts Festival will be celebrating its 13th anniversary on November 09,2024. Synergy Festival has been committed to creating a platform for the local art community by creating an event that focuses on the diversity of our local artists.

It has fostered and strengthened community pride.

We are submitting our budget for this year’s event as follows on the next page. We are requesting additional funding for this year’s Synergy Festival 2024.

The attached itemized budget gives details as to where the funds will be utilized.

Culturas Music & Arts and I appreciate your consideration and support.

We are honored to have created the first local grassroots festival that supports and sets a platform for the local art seen and gives our community the opportunity to attend a free festival.

Oralia “Yaya” Ortiz
Oralia “YaYa” Ortiz
CEO

Page 219 ends

Item 25.

SYNERGY MUSIC & ARTS FESTIVAL 2024 BUDGET
EXPENSES……………………………………………………………FUNDS REQUESTING
MC & ORGNAIZERS (4) Stipend ………………………………………….. $4000
Bands/Performers ………………………………………………………………….. $10,000

PUBLICITY
Promos, Flyers, Paid Advertising …………………………………………….. $4000 Promotional Material ……………………………………………………………… $2000
Video and Photography …………………………………………………………... $1500
Security …………………………………………………………………………………$1000
Equipment
Tables, chairs, canopy………………………………………………………………. $900

LIVE ART
Paint, Brushes, Miscellaneous Supplies …………………………………… $3000 Live art DJ ………………………………………………………………………………. $800

PERMITS
Fire Department Permit …………………………………………………………… $500
Environmental Health (Food Vendors) ……………………………………. $500 Event Insurance ………………………………………………………………………. $600
TOTAL FUNDS REQUESTED………………………………………………………. $ 28.800.00

Page 220 ends

Item 25.
1 STAFF REPORT
9/11/2024
TO: Honorable Mayor and City Council Members
FROM: Gabriel Perez, Development Services Director
SUBJECT: Authorize Formation of a 2025 Coachella Agricultural Summit Ad-Hoc Committee and Appoint a Councilmember to the Committee

STAFF RECOMMENDATION
Staff recommends that the City Council authorize the formation of an ad-hoc committee tasked with organizing a Coachella Agricultural Summit and appoint a Councilmember as an ad-hoc committee member. The summit will bring together key stakeholders—including large and small farmers, agricultural-related businesses, nonprofits, educational institutions, markets, city officials, and restaurants—to support the agricultural industry in the City of Coachella and strengthen the local food system.

BACKGROUND:

Agriculture has long been a cornerstone of Coachella’s economy and cultural heritage. The city’s agricultural sector plays a vital role in sustaining the local food system, providing employment, and contributing to the city’s overall economic health. However, the sector faces various challenges, including water management issues, evolving market demands, and the need for innovative agricultural practices.

To ensure the sustainability and growth of the agricultural industry, it is crucial to bring together all relevant stakeholders to discuss current challenges, share knowledge, and develop strategies to strengthen the local food system. The City of Coachella once convened the AgSummit in the late 1990s through the early 2000s at Anthony Vineyards and convened farmers, educational institutions, elected officials, and other stakeholders. The proposed Agricultural Summit will serve as a platform for these discussions and will help identify actionable solutions to support the agricultural industry’s future success. In collaboration with Coachella Blue Zone efforts, the summit would explore the intersection between agriculture and health, highlighting how local food production can contribute to better health outcomes for residents.

DISCUSSION/ANALYSIS:

The Agricultural Summit objectives would be as outlined below:

Page 221 ends

Item 26.
2 1. Stakeholder Engagement and Collaboration – The summit would provide an opportunity to engage stakeholders across the local food system. o Foster collaboration among large and small farmers, agricultural-related businesses, schools, nonprofits, food banks, markets, city officials, and restaurants.
o Facilitate networking and partnership opportunities to support the agricultural industry’s growth and innovation.
o Develop strategies to address identified challenges and leverage opportunities to enhance the local food system.

2. Thematic Summit Track Opportunities:
o Agricultural Issues: Discussion of key agricultural challenges and opportunities, including crop diversification, sustainable farming practices, water management, and access to resources.
o Agricultural Research: Presentation of the latest research and technological advancements in agriculture, with a focus on innovation and sustainability. o Food Security: Discussion on strategies to ensure a resilient and secure local food system, including food access, distribution, and affordability. o Farm-to-Table Initiatives: Explore ways to strengthen connections between local farmers and restaurants, schools, and markets to promote the use of locally sourced food.
o Regenerative Agriculture: Discuss regenerative farming practices that improve soil health, enhance biodiversity, and increase farm resilience to climate change. o Urban Agriculture: Investigate opportunities for urban farming initiatives, including community gardens and rooftop farms, to increase local food production.
o Labor and Workforce Development: Address labor challenges in the agricultural sector, including workforce training, retention, and the promotion of fair labor practices.
o Marketing and Branding of Local Produce: Strategies for marketing and branding local agricultural products to increase consumer awareness and support for local farmers.
o Agritourism: Examination of opportunities to promote agritourism as a means of supporting local farmers and boosting the city’s economy.

Ad-Hoc Committee
In order to plan this effort it is recommend that an ad-hoc committee be established to meet monthly with the following recommended members:
 Councilmember Appointed
 Janell Percy, Growing Coachella Valley
 Juan de Lara, former Coachella Mayor and original AgSummit organizer  Office of County Supervisor V. Manuel Perez representative  Hidden Harvest representative, nonprofit
 Temalpakh Farms, Augustine Band of Cahuilla Indians
 Riverside County Office of Nutrition and Health Promotion representative

Page 222 ends

Item 26.
3  Coachella Valley Unified School District representative  Coachella Valley Water District
 City staff
GENERAL PLAN CONSISTENCY:

The Agricultural Summit would assist in implementation of the Coachella General Plan as outlined below:

Sustainability and Natural Environment Element
Goal 5 Agricultural Preservation
 Agricultural Economy - Maintain and support a viable agricultural economy within the City that recognizes the community’s agricultural heritage.
 Agricultural Preservation and Preservation Tools
 Water-efficient agriculture
 Right to Farm - Support the right of existing farms to continue operations.  Farmworker Housing
Implementation Actions:
 Agriculture education park (#7)
 Right to Farm Ordinance (# 8)
Community Health and Wellness Element
Goal 5 Local Food System
 Local food production
 Farmer’s markets
 Community gardens
 Edible school yards
 Zoning for small scale food production
 Community kitchens
Goal 6 Healthy Food Access
 Healthy food retail
 Food Access
 Elimination of hunger
 Nutrition Education
 School food
Implementation Actions:
 Edible landscapes (#21)
 Community garden and composting education (#22)
 Gardening tools and resources (#23)
 Emergency Food (#24)

Page 223 ends

Item 26.
4 FISCAL IMPACT:

The estimated cost of organizing the Agricultural Summit is unknown and will be determined as the ad-hoc committee convenes, including venue rental, marketing, and workshop materials.

Potential funding sources include sponsorships, registration fees, and contributions from local businesses and organizations.

ALTERNATIVES:
1) Authorize formation of a Coachella Agricultural Summit ad-hoc committee to implement Coachella General Plan Goals and appoint a Councilmember to serve on the committee. 2) Deny formation of a Coachella Agricultural Summit ad-hoc committee and suggest implementation of Coachella General Plan Goals through other methods. 4) Continue this item and provide staff and the applicant with direction.

RECOMMENDED ALTERNATIVE(S):

Staff recommends that the City Council approve Alternative #1.

Attachments:

1. 1999 AgSummit Program and newspaper articles

Page 224 ends

Item 26.

Summit to focus on agricultural offerings
Growers played
$425 million role
in the valley's
economy last year
BY Lou HIRSH THE DESERT SUN
COACHELLA - Rising
costs, increased foreign
competition and encroachment of housing development are among key issues weighing on the minds of
Coachella Valley agricultural growers these days.

Those will be discussed
Thursday at the fifth annual AgSummit in
Coachella, being held at
Anthony Vineyards and
presented ~the city of
Coachella's Economic
Development D epartment. But event organizers say the emphasis is being placed on what local growers have to offer the
public, in spite of the challenges.

The overall theme for
the conference - with an
expected attendance of
about 300 - is "From the
Field to the Table for
Your Health," featuring a
panel led by valley family
farmers. Local chefs will
present a demonstration
of cooking with locally
grown products.

AWARENESS: Event organizers say the main purpose of the annual summit is raising public awareness
about an economic powerhouse that many valley residents may not know is in their back yard. One goal is
spreading the message that
consumer choices made at
the grocery store also impact the health of the local
economy.
"We wanted to get the
word out to the rest of the
valley about all that is
grown out here in the east
valley," sa id Lorie
Williamsi chairman of the
summit organizing committee, who is also a redevelopment director with the city of Coachella.

The valley's agriculture
,....
·.
i it t \ l \ \ \ \ l t\\ II!"" ,, ,U. rs,,..... ,-,,-, t:" . -......

TAYA KASHUBA, THE DESERT SUN
New homes at Tierra del Sol are being·built on Avenue 48 near the intersection of Jackson Street in Coachella. The rapid growth of new housing developments in east valley communities like Indio, Coachella and La Quinta pose substantial challenges to the valley's agricultural community.

Surveying the landscape
These were among responses given by about 100 Coachella Valley growers to a recent survey by Best Best & Krieger, in advance of this year's agricultural summit.

1. What are your expectations for overall financial results for 2003, compared with 2002? ~ro~ 2~cent ___ _
Will declinJL_ 42~rce.D.L_
Will stay the same 36 percent
'2. Reasons for improvement (multiple responses allowed):

Increased sales or output 88 gercent
Addition of product or service lines 3~rcent
Degeased OQerating_costs 25_percent
Merger or acquisition 13 percent -

3. Reasons for decline (multiple responses allowed):

Increased operating costs__ 92 percent
Increased forejgn com_getition 61 l{ercent
Decreased sales 38..Qercent_
lncr~sed domestic competition 31 gercent
Decreased consumer spending 23 percent

4. How do you feel the pace of development is proceeding in the Coachella Valley? Too rapid __ _ 60 ~rcent_
Just rig.ht ___ 33 percent
Too slow 7 percent •

5. What are your most pressing business concerns? (Multiple responses allowed) Gov~rDment regulations 4 7_~ercent
Labor costs 33 .Q_ercent
Lo.fitl_economy __ .1.Q.Qercent - -
lncreasin~alesLmarket share 20 gercent -
Wat~r issues 17 _percent -
lncrfil)sed foreign competitiol} 17 percent - - __
State economy 10 percent • SOURCE: BEST BEST & KRIEGER LLP industry, which grows
dozens of products ranging from dates and table
grapes to lettuce and bell
peppers, last year generated more than $425 million
in total revenues. Agriculture, in fact, is second only

THE DESERT SUN
to tourism as a regular economic force in the valley.

But Williams said growers are faced with a numIf you go What: Coachella Valley
AgSummit 5
When: Thursday, Nov.
13, 8 a.m. to 1:30 p.m.

Where: Anthony
Vineyards, 52- 301
Enterprise Way, Coachella
Keynote speaker: PBS
host Huell Howser
Information or
reservations ($25): City
of Coachella Economic
Development Department,
398-3502, Ext. 233;
www.agsummit.org
ber of issues making them
question the future viability oflocal farming, not the least of which is the rapid
growth of new housing development in east valley
communities like Indio,
Coachella and La Quinta.

DEVELOPMENT: " So
much of the acreage out here
is being bought up by developers who are building houses on it," Williams said.

A survey done for the
conference by the law firm
Best Best & Krieger LLP
indicates that growers are
Please see SUMMIT, E3

Page 225 ends

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Page 227 ends

Item 26.
1 a4p~ 5; - cIndio Post

SERVING THE COMMUNITIES OP INDIO, COACHELIA, THERMAL, MECCA AND NORTH SHCIRE r~i~~ . ,y :, ~ _ . . e-..~ ~.,
pgSummitt'99gives local growers insight
on future of agriculture in Coachella Valley
i
y
h~qT'il N aaRe 8 E t rt l t ut 1418 p DI' N ti aaBea 2S2r g!~0' & L tte page 7 H Itq
12 f
page 18 CI f d
aaLw 23'14
C t N Dace 3 8 Golf pa(e A t o
1i~

BY MAPN SIMMONS
Indio Post
More than 200 ranch era,
farmers and other cmumm~ity
members associated with agriculture turned out for the firstever AgSummit'99 conference held on Nov. 23 at Anthony
Vmeyards in Coachella.

AgSummitt'99 was a wllaboration of a number oC Coachellabased agricultural businesses and the Coachella Chamber of
Commerce. Attendees of the
conference were given the opportunity to learn about the Mstary of agriculture, thefuttue of agriculture in the valley and also had the opportwdLy to parlicipafe in a roundtable discussion with other industry leaders. Also in attendance at the conference was State Senator David Kelley who delivered the
Keynote Address.

Agriculture ie probably the
most efficient industry there is.

In California alone, we rank ae
the largest m the nation," Kelley
said. "We've became so efficient,
we've created some problems far
ourselves in a sense that the
technology we have has become
so advanced, that if ranchers or
farmers dun'L keep up with iL,
they might Find themselves out
of business "
Kelley, who is a third 6eneraLion citrus grower in Hemel and the only rancher in the state
senate, said agriculture from
California alone supplies more
than 60 percent of the world
with fruits and vegetables.

Kelley explained that one of
the reasons why California is
one of the agricultural leaders is
because of affordability However, due to new laws which are sated to be passed sometime in
2001, Kelley fears that many of
the smaller ranchers and farmers in the state may be phased out of business.

One of the biggest issues facing our industry is the fact that many of the pesticides we use
are being phased out. Certain
pesticides are needed because
they help us keep the wets down
to the consumer," added Kelley.

The pesticide Kelley alluded
to is methyl bromide. Methyl
Bromide is primarily used on
Cruit trees and vegetables to
ward oflb: iousu'bugs and CunRvses.

Chat's one of the main peaLr
tides that gruwm's depend on
and we're going W have to Lry Lo
came up with an alternative so
we can continue providing quality produce which is also affordable at the same time," Kelley Another major issue Cacing
the agricultural industry is water availability Kelley explained that the Creed now is to transfer
water from rural areas Lo majm~
metropolitan. areas.

As the population grows, so
do our water demands, and as
growers we need to do all we can
to ensure that there's enough
water available for our crops,"
Kelley emphasized. '"fhe water
we now receive tram the Colorado River is our life blood to the eastern Coachella Valley We
See AG SUMMIT/page 2
Mark Simmons/Intlio Post
AgSummltt'99: Audience members listen as Senator David Kelley speaks at last week's AgSummitt'99 held In Coachella. More than 200 members of the community were on hand for the annual conference at Anthony Vineyards.
ludlth Balkln/India Post
Jsky ( left), a Chippewa Cree of
Kimple, a Comanche from AlameIg Grand Entry at the Powwow of Mission Indians in Indio. The
s
fancy dress category at the threeJudith Salkln/Intlio Pos lancers infancy dress and shawl
center grounds during the Grand
Powwow hostetl by the Cabazon
ndio. The 13th semi-annual drew
the U.S. and Canada.

Page 228 ends

Item 26.

STAFF REPORT
9/11/2024
TO: Honorable Mayor and City Council Members
FROM: Dr. Gabriel Martin, City Manager
SUBJECT: Approve First Amendment to the Agreement for Animal Control Field and Shelter Services Between the City of Coachella and the County of Riverside Department of Animal Services to Extend the Contract for One Year in the Amount of $508,206
STAFF RECOMMENDATIONS:

1. Approve the First Amendment to the Agreement for Animal Control Field and Shelter Services Between the City of Coachella and the County of Riverside Department of Animal Services to Extend the Contract for One Year in the Amount of $508,206.

2. Authorize the City Attorney to make necessary non-monetary changes to the agreement.

3. Authorize the City Manager to execute said contract
BACKGROUND:

The City of Coachella collaborates with the Riverside County Department of Animal Services (RCDAS) for local animal control services. Through the agreement, RCDAS enforces local licensing requirements, investigates situations of animal neglect, shelters and cares for lost and abandoned animals, and promotes responsible pet ownership through public outreach. On July 1, 2021, the previous three-year agreement expired on June 30, 2024. Staff recommends approving the First Amendment to the agreement, extending the service relationship through June 30, 2025.

The City of Coachella has contracted with County Animal Services to provide a variety of animal services. Those services include:
 Responding to calls for field service assistance
 Impounding animals found at large
 Providing humane care and treatment of stray or abandoned animals  Investigating reported bites by animals
 Quarantining animals suspected to be rabid
 Responding to and processing nuisance complaints
 Removing deceased animals form the public right-of-way  Encouraging the return of any lost or stray animal
 Inspecting and issuing permits for dog kennels and catteries

Page 229 ends

Item 27.
 Enforcing appropriate provisions of ordnances
DISCUSSION/ANALYSIS:

On May 30, 2024, RCDAS provided a letter (Exhibit “A”) to all City Partners that the County Executive Officer and Board of Supervisors (the Board) to increase rates by 5% on all contracts for Fiscal Year 2024-2025. RCDAS will be proposing amendments to Ordinance No. 534 and No. 630 that will streamline processes, increase efficiency and update practices to be in line what is practiced nationwide and recommend that all City Partners adopt those versions of these County Ordinances once adopted by the Board.

Below is RCDAS proposed rates for Fiscal Year 2024-2025:

Page 230 ends

Item 27.

The new agreement (Exhibit “B”) is significantly the same, but does incorporate changes in the compensation paid to the County, as highlighted in the Financial Summary section above. Staff is also recommending purchasing optional services that will address some regional animal control issues by providing four (4) Shot/Spay and Neuter Bus Services events. The cost of each event will be $3,000 for a total of $12,000, which includes the cost to provide three (3) clinic services staff and one veterinarian for 9 hours, to be billed based on actual usage as requested by the City.

ALTERNATIVES:

1. Recommend denial of First Amendment.

2. Continue this item and provide staff with direction.

FISCAL IMPACT:

Overall, the annual cost for services for Fiscal Year 2024-2025 is estimated to total $508,206, but actual costs will vary depending on field-service personnel overtime, animal calls, and the number of licenses issued. On July 10, 2024, the City Council approved a budget appropriation for Fiscal Year 2024-2025 for animal control services in the amount of $514,500, so the proposed cost is within budgeted parameters and there will be no additional impact to the General Fund.

RECOMMENDED ALTERNATIVE(S):

1. Exhibit “A” – Letter from RCDAS to City Partners with Proposed Rates for Fiscal Year 2024-2025

2. Exhibit “B” - First Amendment to the Agreement for Animal Control Field and Shelter Services Between the City of Coachella and the County of Riverside Department of Animal Services to Extend the Contract for One Year

Page 231 ends

Item 27.

Department of Animal Services
Erin Gettis, Director
Dr. Kim Youngberg, Deputy Director
Riverside County

DEPARTMENT OF ANIMAL SERVICES
6851 Van Buren Blvd, Jurupa Valley, CA 92509
(951) 358-7387  FAX (951) 358-7300  TDD (951) 358-5124 Website: www.rcdas.org
May 30, 2024
City of Coachella
Attn: Rene Rosales
53990 Enterprise Way
Coachella, CA 92236
Re:Increase to Contract Rates - Recommendation to the Board of Supervisors on June 25, 2024 Greetings City Partner,
As we approach the end of Fiscal Year 2023-2024, the Riverside County Department of Animal Services, and all County departments, received strategic direction from the County Executive Office and Board of Supervisors (the Board) to increase rates by five percent on all contracts for Fiscal Year 2024- 2025. This includes all contracts with our partner Cities where the Department of Animal Services (the Department) provides field, shelter and/or licensing services to the City. The proposed contract rates for the upcoming fiscal year, as shown in the attachment to this letter, will be recommended to the Board on Tuesday, June 25, 2024. If adopted, the new rates will go into effect on August 1, 2024, unless otherwise indicated in a City’s service agreement. Starting in August, the billing statement will reflect the increase in contract rates. The first statement will be sent out in September and subsequent statements following thereafter. Please be advised, the Department will be offering one year contract amendments to all of our cities to continue providing services.

The County conducted a rates study and determined that implementing a full cost recovery approach was not the most reasonable option for our City partners. The fees would be substantially higher if the County were to adopt the full cost recovery model instead of the proposed five percent increase.

Essentially, there would be a considerable difference between the current amount paid by the City and the amount that the City would pay under the full cost recovery model. County Board Policy No. B-4 requires that County departments recover the actual cost of providing services.

Finally, please be advised that the Department of Animal Services will soon be proposing amendments to Ordinance No. 534 and Ordinance No. 630. These Ordinance Amendments will streamline processes, increase efficiency, and update practices to be in line with what is practiced nationwide. We encourage your City to promptly adopt any revised versions of these County Ordinances once adopted by the Riverside County Board of Supervisors.

Page 232 ends

Item 27.

Department of Animal Services
Erin Gettis, Director
Dr. Kim Youngberg, Deputy Director
Riverside County

DEPARTMENT OF ANIMAL SERVICES
6851 Van Buren Blvd, Jurupa Valley, CA 92509
(951) 358-7387  FAX (951) 358-7300  TDD (951) 358-5124 Website: www.rcdas.org
During this fiscal year (from July 1, 2023 to April 30, 2024), the Department of Animal Services has impounded a total of 31,140 live and dead animals. To help decrease the amount of impounds at the shelters, the staff at Animal Services remain dedicated to reuniting pets with their owners and we encourage residents to do the same. Our shelter team works tirelessly to find loving homes for animals promptly which reduces their length of stay. In February 2024, the Department initiated the 5,000 Cat Challenge with the goal of saving the lives of an additional 5,000 cats. This initiative is intended to promote trap-neuter-return and shelter-neuter-return, the health of Riverside County cats and improve the outcomes. Other public provided services that the department offers are mobile spay and neuter clinics, wellness clinics, and adoption events. These efforts also help reduce costs for City partners, improve shelter conditions and lower euthanasia rates.

The County Department of Animal Services appreciates the opportunity to continue the positive partnerships that we have developed with your City. If you have any questions or want to discuss this further, please contact Harold Jones at email: [email protected] or 951-903-0996 or Thaiese SermonsKrishnan at email: [email protected] or (951) 358-7545.

Sincerely,
Erin Gettis
Director of Animal Services

Page 233 ends

Item 27.

Department of Animal Services
Erin Gettis, Director
Dr. Kim Youngberg, Deputy Director
Riverside County

DEPARTMENT OF ANIMAL SERVICES
6851 Van Buren Blvd, Jurupa Valley, CA 92509
(951) 358-7387  FAX (951) 358-7300  TDD (951) 358-5124 Website: www.rcdas.org

DEPARTMENT OF ANIMAL SERVICES
FY 24-25 CONTRACT CITY RATES

PROPOSED ANIMAL CONTROL OFFICER (ACO) RATES

POSITION CURRENT RATE FY
2023/2024

PROPOSED RATE FY
2024/2025
ACO (Hourly Rate) $131.31 $137.88
ACO (Overtime/Hourlyminimum call out of 2 hours)$170.15 $178.66

PROPOSED DAILY SHELTERING RATE

SERVICE CURRENT RATE FY
2023/2024

PROPOSED RATE FY
2024/2025
Daily Sheltering Rate $34.10 $35.81

PROPOSED LICENSE PROCESSING FEES

SERVICE CURRENT RATE FY
2023/2024

PROPOSED RATE FY
2024/2025
License Processing Fee $11.35 $11.92

PROPOSED IMPOUND FEES

LOCATION CURRENT RATE FY
2023/2024

PROPOSED RATE FY
2024/2025
Blythe $6.90 $7.25
San Jacinto $10.44 $10.96
CVAC $10.86 $11.40
Jurupa Valley $12.53 $13.16

OTHER PROPOSED FEES

SERVICE CURRENT RATE FY
2023/2024

PROPOSED RATE FY
2024/2025
Large Animal-Horses $20.00 $21.00
Large Animal-Donkey, Sheep $12.00 $12.60
Deads $70.00 $73.50
Wildlife $138.00 $144.90

Page 234 ends

Item 27.

Page 1 of 14 ends

FIRST AMENDMENT TO

AGREEMENT FOR ANIMAL CONTROL FIELD AND

SHELTER SERVICES BETWEEN THE CITY OF

COACHELLA AND THE COUNTY OF RIVERSIDE
This First Amendment to the AGREEMENT FOR ANIMAL CONTROL FIELD AND SHELTER SERVICES between COUNTY OF RIVERSIDE, a political subdivision of the State of California, on behalf of its Department of Animal Services (“COUNTY”) and the CITY OF COACHELLA (“CITY”), herein referred to as the “First Amendment”, dated as of the Effective Date (defined herein), amends the Agreement as follows:

RECITALS
WHEREAS, COUNTY and CITY entered into an Agreement for Animal Control Field and Shelter Services Between the City of Coachella and the County of Riverside for the provision of Animal Control Field and Shelter Services (“Original Agreement”) for a term commencing July 1, 2021 through June 30, 2024; and
WHEREAS, the COUNTY’s Board of Supervisors ratified and approved the Agreement on October 5, 2021, in Minute Order 3.2; and
WHEREAS, the COUNTY has continuously provided the CITY with Animal Control Field and Shelter Services since July 1, 2021; and
WHEREAS, the Agreement authorizes amendments to the Agreement with the approval of the Board of Supervisors of COUNTY and City Council of CITY; and WHEREAS, COUNTY and CITY desire to extend the term of the Agreement until June 30, 2025; and
WHEREAS, COUNTY and CITY desire to amend the Agreement to reflect changes in the compensation, license fees and payment provisions.

NOW, THEREFORE, in consideration of the foregoing, COUNTY and CITY agree as follows:

1. Recitals – The recitals set forth above are true and correct and incorporated herein by reference.

2. Effective Date and Term. “The “Effective Date” of this First Amendment shall be July 1, 2024 and shall terminate on June 30, 2025 unless terminated earlier as provided herein under Section VI, Termination.”

3. Exhibit “A,” Exhibit “B” and Exhibit “C” of the Agreement are hereby removed in their entirety and replaced with Exhibit “A-1,” Exhibit “B-1,” and Exhibit “C-1” attached hereto and incorporated herein by this reference.

Page 235 ends

Item 27.

Page 2 of 14 ends

FIRST AMENDMENT TO

AGREEMENT FOR ANIMAL CONTROL FIELD AND

SHELTER SERVICES BETWEEN THE CITY OF

COACHELLA AND THE COUNTY OF RIVERSIDE

4. Entire Understanding. This First Amendment and the Original Agreement contain the entire understanding and agreement of the Parties. There are no oral or written representations, understandings, or ancillary covenants, undertakings or agreements that are not contained or expressly referred to within this First Amendment and Original Agreement.

5. Further Assurances. The Parties agree to execute such other documents and to take such other actions as may be necessary to further the purpose of this First Amendment.

6. Agreement in Full Force and Effect. Except as otherwise expressly modified herein, all other terms and conditions of the Agreement remain unmodified and in full force and effect.

7. Counterparts. This First Amendment may be executed in several counterparts, each of which shall be deemed to be an original but all of which together will constitute one and the same instrument.
[SIGNATURES ON FOLLOWING PAGE]

Page 236 ends

Item 27.

Page 3 of 14 ends

FIRST AMENDMENT TO

AGREEMENT FOR ANIMAL CONTROL FIELD AND

SHELTER SERVICES BETWEEN THE CITY OF

COACHELLA AND THE COUNTY OF RIVERSIDE
IN WITNESS WHEREOF, COUNTY and CITY have caused their duly authorized representatives to execute this First Amendment.

COUNTY OF RIVERSIDE CITY OF COACHELLA
By:

Chuck Washington, Chair
Board of Supervisors
By:

Dr. Gabriel Martin
City Manager
ATTEST:

Kimberly Rector
Clerk oftheBoard
By:

ATTEST:

Angela Zepeda
City Clerk
By:

APPROVED AS TO FORM:

Minh Tran
CountyCounsel
By:

Bruce G. Fordon
Deputy County Counsel
APPROVED AS TO FORM:

By:

Carlos Campos
City Attorney

Page 237 ends

Item 27.

Page 4 of 14 ends

CITY OF COACHELLA EXHIBIT “A-1”

SCOPE OF ANIMAL CONTROL FIELD SERVICES
The County of Riverside (“COUNTY”), agrees to provide the following Animal Control Field Services for the City of Coachella (“CITY”):

1. Provision of Field Services: The Animal Control Field Services to be provided by COUNTY for CITY within the corporate limits of CITY shall include the following activities:

1.1 Field Service Assistance: Respond to all calls for field service assistance pursuant to the priority of calls as described in this Exhibit “A” below.

1.2 Impoundment: County shall impound all animals found at large and collect and retain such impound fees as established by COUNTY’s Board of Supervisors.

1.3 Proper Care and Treatment: Provide humane care and treatment to any stray or abandoned animal in accordance with State law.

1.4 Animal Bites: Investigate reported bites by animals. COUNTY shall respond to all reported bites by dogs or by suspected rabid or wild animals. CITY shall be responsible for handling, whether directly or by its own legal counsel, administrative or criminal proceedings, including and without limitation, appeals and enforcement actions, arising hereunder; COUNTY shall reasonably facilitate and make Animal Control Officers available for such court proceedings.

1.5 Quarantine: Quarantine all animals suspected to be rabid and/or that have bitten a person as prescribed by the California Compendium of Rabies Control and Prevention, the California Department of Public Health, and COUNTY policy.

1.6 Nuisance Animal Complaints: Respond to and process nuisance complaints, including stray and barking animal complaints, as referenced in Riverside County Ordinance 630, codified at Title 6 of the Riverside County Municipal Code (“Title 6”). CITY shall be responsible for handling, whether directly or by its own legal counsel, administrative or criminal proceedings, including and without limitation, appeals and enforcement actions, arising hereunder; COUNTY shall reasonably facilitate and make Animal Control Officers available for such court proceedings.

1.7 Dead Animals: Remove dead animals from the public right-of-way except in such cases where the animal is on a state highway within CITY limits. In such cases, COUNTY shall immediately (or as soon as practicable) notify the State of California Department of Transportation by telephone, facsimile, email or other means.

1.8 Return of Impounded Animals: Encourage the return of any lost/stray animal (impounded by field personnel) to the rightful owner in the field, subject to the payment of impound fees.

1.9 Kennels and Catteries: COUNTY shall inspect and issue permits to operate dog kennels and catteries within CITY pursuant to Title 6 and collect fees in connection therewith.

1.10 Issuance of Warnings and Citations: Enforce all appropriate provisions of Riverside County Ordinances, codified at Title 6 of the Riverside County Municipal Code, as necessary, including the issuance of warning notices or citations, for violations of the provisions of said Code. CITY shall be responsible for handling, whether directly or by its own legal counsel, administrative or criminal proceedings, including and without limitation, appeals and enforcement actions, arising hereunder; COUNTY shall reasonably facilitate and make Animal Control Officers available for such court proceedings.

1.11 Service to Public: Provide service to the public on matters covered in this Agreement consistent with established policies and procedures that promote courteous and efficient service and good public relations. Other policies and procedures notwithstanding, COUNTY, in processing any type of complaint or request for service, shall indicate to the caller that a response can be expected as described in Section 5 below.

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Item 27.

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1.12 Complaints: The CITY and COUNTY shall designate a primary and alternate contact person for the purpose of addressing complaints. "Complaint" as used herein shall mean any dissatisfaction or problem in the performance of services under this contract. When a complaint is received that requires a response from either PARTY, the CITY and COUNTY representatives designated for addressing complaints shall meet and confer to investigate and address the complaint within a reasonable time period.

2. Shelter Care and Disposition Services: The COUNTY shall shelter CITY’s animals at the County Animal Shelter, or other COUNTY operated shelter at the COUNTY’s discretion.

3. Provision of Supplies, Vehicles and Radio Equipment: COUNTY shall provide animal control vehicle(s) and equip it with the appropriate animal control boxes mounted on the truck chassis and with an air conditioning unit mounted on the animal control truck boxes for use in the provision of services as set forth in this Agreement. Vehicles shall be replaced at the COUNTY’s discretion. The COUNTY shall fuel and maintain said vehicles. COUNTY shall also provide all other supplies, medications, pharmaceuticals, and equipment necessary for the efficient and effective operation of animal control field services provided herein.

4. Missing or Stolen Animals: COUNTY shall file a report with the appropriate law enforcement agency within twenty-four (24) hours if an impounded animal is missing or suspected to have been stolen from an animal control vehicle or while in COUNTY’s custody. COUNTY shall indicate on the police report the circumstances of the animal's disappearance.

5. Priority of Field Services:

5.1 Definitions:

5.1.1 “Services” are those enforcement activities rendered by COUNTY pursuant to the relevant sections of Title 6, related State law, and where applicable, County of Riverside Ordinances, and are assembled for expediency into two categories: Emergency and NonEmergency.

5.1.2 “Priority Ranking” refers to the order of priority with which a call will be handled. All calls shall go directly to the dispatcher or assigned clerical staff for relay to the Animal Control Officer. If a call is exceptional, as defined in Section 5.4 of this Exhibit “A,” it shall be referred to the supervisor for evaluation and processing.

5.1.3 “Regular Service Hours” are the hours of 7:30 am to 5:00 pm, Monday through Friday, Holidays excepted.

5.1.4 “Limited Service Hours” are the hours of 5:00 pm to 7:30 am, Monday through Friday, all day Saturday, Sunday and on holidays.

5.1.5 “Holidays” are as those days as established by the COUNTY and the CITY wherein the CITY or COUNTY is closed for service on a day that would otherwise be a regular service day.

5.2 Field service activities shall be performed daily and are generally based on both the Priority Ranking and on Limited Service Hours. All calls involving imminent danger will be responded to within sixty (60) minutes if reasonably possible, subject to considerations involving the time of day, traffic conditions, or other circumstances. An Animal Control Officer shall respond to animal medical emergencies and other emergencies involving danger to humans within thirty (30) minutes or less during Regular Service Hours, and within sixty (60) minutes or less during Limited Service Hours and on Holidays. CITY acknowledges that response time may be affected by traffic congestion or other hindering circumstances. COUNTY shall provide a means for responding to calls for service that take place during Limited Service Hours which are of an emergent nature pursuant to this Exhibit “A.” Field service personnel shall be Page 239 Item 27.

Page 6 of 14 ends

assigned to patrol and perform other service field tasks as defined by COUNTY and CITY.

5.3 Telephone service: The COUNTY shall answer all telephone calls for field services during Regular Service Hours. Calls shall be received by the COUNTY answering service during Limited Service Hours and on Holidays, as noted above. Calls answered by the answering service will be handled on an emergency basis as outlined in this Exhibit “A.” The dispatcher and/or clerical support staff shall maintain a detailed record of all requests for service, both emergency and routine, received during Regular Service Hours and Limited Service Hours, including time and date, when the calls were answered, and the disposition of those calls. Records of these calls shall be maintained for at least thirty (30) days. The CITY and COUNTY agree that any incident reports to the COUNTY by residents or through emergency services involving a dangerous, aggressive, wild, injured or sick animal constitute an emergency and requires immediate action by the COUNTY pursuant to this Agreement. Calls for service received during Limited Service Hours that are not of an emergent nature shall be answered by an answering service and referred to call back on the next business day during phone center operational hours. These calls then be scheduled for response in accordance with this Exhibit “A.”

5.4 Calls considered as Emergencies to be handled Without Delay:

5.4.1 Animals endangering health or safety of the community.

5.4.2 Police Department requests forservice.

5.4.3 Sick or injured stray animals.

5.4.4 Animals in distress.

5.4.5 Humane investigations – life threatening. (Depending on immediate circumstance)

5.4.6 Venomous snakes

5.4.7 Dead animal removal, Summer months only between June 1 and August 31 during Regular Business Hours

5.5 Calls Considered as Non-Emergency to be handled during Regular Business Hours:

5.5.1 Pick-up confined, healthy, stray-animals.

5.5.2 Dead animal removal, between September 1 and May 31.

5.5.3 Quarantine investigations.

5.5.4 Leash law enforcement.

5.5.5 Nuisance animal investigations.

5.5.6 Permit investigations.

5.6 Exceptions:

The Director of Animal Control or the deputies of the Animal Control Director may, on a caseby-case basis, authorize variations of priority when circumstances require.

6. Quarterly Reports:

COUNTY shall furnish to the City Manager, or designee, quarterly and annual reports detailing field services provided that quarter. Upon reasonable notice to COUNTY, CITY may inspect any facility or records to verify the data contained in the reports.

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Item 27.

Page 7 of 14 ends

CITY OF COACHELLA
EXHIBIT “B-1”

SCOPE OF ANIMAL SHELTERING SERVICES
The County of Riverside, on behalf of its Department of Animal Services (“COUNTY”), agrees to provide the following Animal Shelter Services for the City of Coachella (“CITY”). All capitalized terms set forth herein are defined in Section B below.

A. COUNTY ANIMAL SHELTER LOCATION

1. Shelter Location: The COUNTY shall maintain CITY’s animals at the Coachella Valley Animal Campus (“Shelter”), or other shelter operated by COUNTY at COUNTY’s discretion.

The COUNTY shall be responsible for the operation and maintenance of its shelters and the care of the animals on a twenty-four (24) hour basis.

2. Shelter Hours of Operation: COUNTY shall maintain hours of operation at the Shelter to provide maximum public access to the animals, to the extent possible.

B. DEFINITIONS

1. Animal Shelter Services” shall include the following activities and services:
a. Impoundment, admittance, receipt of, care of, custody of and/or feeding of any and all stray animals.
b. Redemption, treatment, sale, adoption, and/or disposal of all animals. c. Counseling and advising animal owners.
d. Posting on Shelter’s website of photographs of all newly impounded animals and identifying each animal individually.
e. Ensuring that all dogs, four (4) months and older, released from the COUNTY to a resident of County of Riverside are licensed, microchipped, and spayed/neutered and, if not licensed, to sell license to the owner or other person taking custody of such dog. In accordance with COUNTY ordinances, require the micro-chipping of released animals at the owner’s expense.
f. Humane euthanasia of animals as lawful and necessary, including the creation of a log detailing those animals that are euthanized and the reasons forsuch euthanasia on an animalby-animal basis. This log shall include whether the animal was unhealthy and/or unsuitable for adoption.
g. Proper disposal of dead animals at the rate as set forth in Exhibit “C,” Payment Provisions. h. “Care” includes, but is not limited to providing a safe, temporary refuge for any animal impounded, and providing needed medical services for injured/sick animals or transfer of animal to the appropriate agency.

2. “Adoptable Animal” shall mean an animal eight (8) weeks of age or older that at or subsequent to the time the animal is impounded or taken into possession, has manifested no sign of disease, injury, or congenital or hereditary condition that adversely affects the health or temperament of the animal, or that is likely to adversely affect the animal’s health in the future. Dogs declared “vicious” or “potentially dangerous” under State and/or local laws shall be deemed unadoptable.

3. “Treatable” shall mean an animal with a medical condition such as skin problems, bad flea or skin infestations, a broken limb, abscesses, or problems that may be treated with appropriate resources, holding space, treatment and/or time. “Treatable” shall also mean an animal with behavioral

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Item 27.

Page 8 of 14 ends

conditions that may be corrected with time and proper training, such as chasing animals/objects, food aggression, etc.

4. “Untreatable Animal” shall mean any animal that is irremediably suffering from a serious illness or physical injury or behavioral condition and shall not be held for owner redemption or adoption.

5. “Impounded Animal” shall include animals found running at large, removed from private property, or that are taken into the shelter by COUNTY or law enforcement.

6. “Seized Animal” shall include animals that are confiscated under Penal Code 597.1 from an owner when ordered by a court of competent jurisdiction, whether the seizure was determined justified or not, when exigent circumstances exist.

C. SCOPE OF ANIMAL SHELTER SERVICES

1. Treatment of Animals: COUNTY shall provide adequate care and treatment of CITY’s animals whiles in custody of COUNTY to ensure that impounded animals are provided with humane and appropriate levels of care, including a clean environment, fresh water, adequate nutrition and appropriate medical care.

2. Level of Service Provided: COUNTY shall provide Animal Shelter Services as defined in this Agreement. COUNTY’s policies and procedures for Animal Shelter Services shall be based on standards and/or guidelines derived from reputable animal care organizations including, but not limited to, the Humane Society of the United States, American Humane Association and American Veterinary Medical Association.

3. Feeding Protocols: All animals shall be fed in amounts appropriate to meet their nutritional needs.

4. Disease Control and Sanitation: COUNTY shall maintain the Shelter in a clean and sanitary condition. COUNTY’s policies and procedures may include beneficial standards and/or guidelines derived from reputable animal care organizations including, but not limited to, the Humane Society of the United States, American Humane Association and American Veterinary Medical Association.

5. Provision of Personnel and Supplies: COUNTY shall provide personnel, supplies, materials, medication, pharmaceuticals, and equipment, including forms and reports, to perform all aspects of the Animal Shelter Services described herein.

6. Holding Periods: COUNTY shall hold all stray-impounded animals, not otherwise owner identifiable, for the holding periods as required by State law.

7. Euthanasia: Humane euthanasia services shall be provided as required for impounded animals held at the Shelter for the lawful number of days, if such animal is not reclaimed by the animal’s owner and is deemed not adoptable by COUNTY. Untreatable Animals that are irremediably suffering from a serious illness or severe injury may not be held for owner redemption or adoption.

Only euthanasia methods approved by the American Veterinary Medical Association shall be used.

Records shall be kept for a period of not less than three (3) years on each euthanized animal shall include the following information: breed; sex; color; weight; other distinguishing characteristics; date, time and location where animal was found; method of euthanasia, and reason for use of method.

8. Quarantine: COUNTY shall quarantine, as prescribed by the California Compendium of Rabies Control and Prevention, State law, and COUNTY policy, all animals suspected of being rabid, or

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involved in a bite investigation.
a. Impoundments and Quarantines: COUNTY shall house, feed and care for all animals impounded and/or quarantined at the Shelter. Quarantined animals may be quarantined at the owner’s home or an alternate location.

9. Animals Surrendered by their Owners: Any pet surrendered by the owner to an Animal Control Officer and transported to the COUNTY shelter shall incur prevailing owner surrender charges.

Such fees shall be collected from the owner and conveyed to the COUNTY or be charged directly to the CITY at the established stray animal rate.
a. Animals Surrendered by their Owners: Owner Surrenders will be impounded on a case by case basis. Diversion programs will be offered to assist with pet retention. CITY shall direct their constituents to consult with COUNTY to surrender their pet. COUNTY will offer CITY’s constituents assistance through diversion programs.

10. Any pet surrendered by the owner to an Animal Control Officer and transported to the COUNTY shelter shall incur prevailing owner surrender charges. Such fees shall be collected from the owner and conveyed to the COUNTY or be charged directly to the CITY at the established stray animal rate. CITY Animal Control Officers shall refer constituents requesting to surrender their animal to COUNTY for a diversion consultation. CITY shall not accept owner surrenders in the field prior to the constituent consulting the COUNTY.

11. Wildlife: COUNTY and CITY Animal Control Officers will work with constituents to ensure public safety while maintaining wildlife in the wild. COUNTY and CITY Animal Control Officers will triage wildlife reports to determine the appropriate response. Wildlife will be impounded if there is a public safety hazard, if the animal’s welfare is at risk, if the animal is injured or orphaned, if the animal has been involved in a bite, or involved in an animal cruelty investigation.

12. Vicious and Potentially Dangerous Dogs: Any dog declared or determined to be vicious or potentially dangerous and in custody of COUNTY either under impoundment or quarantine shall be deemed unsuitable for adoption and shall not be released except as required by State law or at the Director of Animal Services’ discretion.

13. Incoming Animal Identification: Incoming animals shall be checked immediately for collar tags and scanned for microchip by qualified Shelter staff within one (1) hour of arrival to the Shelter.

Shelter staff shall make all attempts to notify owners within twenty-four (24) hours of an Impounded Animal delivered by CITY to COUNTY. Animal Control Officers shall attempt to return animals in the field prior to delivering the impounded animal to the shelter. Animal Control Officers shall scan animals in the field for microchips, call phone numbers on tags or research license numbers in an effort to reunite animals in the field.

14. Incoming Animal Examinations/Assessments: A cursory exam of an animal shall be performed within twelve (12) hours, except during Limited Service Hours when the examination will be performed within twenty-four (24) hours. Incoming animal assessment shall include the following:
a. A physical examination to determine if a medical condition exists which requires a veterinarian’s attention
b. Routine vaccinations and de-worming, as needed
c. External parasite treatment, as needed
d. Document the animal’s incoming weight

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e. Scan for microchip identification
f. Establish unique identifier for the animal
g. Document any identifying features or abnormalities. The COUNTY shall properly document on an animal-by-animal basis that an examination/assessment has been performed.

15. Enforcement: Enforce all relevant provisions of CITY’s municipal code and State law as may be applicable to animals housed, kept or maintained at the Shelter.

16. Adoption: Animals identified as being available for adoption shall be up for adoption in the shelter or off-site location, or by posting online.

17. Spay and Neuter: COUNTY shall ensure that all dogs and cats adopted from the Shelter are spayed or neutered, or that adequate provisions are made forsuch spaying or neutering if COUNTY transfers any animals, or if an adopted animal is unable to receive spaying or neutering due to a medical condition. In accordance with California Food and Agricultural (“F&A”) Code Sections 30503 and 31751.3, if veterinarian employed at the Shelter certifies that a dog or cat is too sick or injured to be spayed or neutered, the COUNTY shall collect a spay/neuter deposit from the adopter or purchaser and this depositshall be deposited into a segregated fundmaintained by theCOUNTY. The depositshall be fully refunded to the adopter or purchaser if proof ofsterility is provided within thirty (30) business days from the date of surgery, at which the deposit is forfeited in accordance with F&A Code Sections 30503 and 31751.3. Spay and neuter deposits shall only be used by the COUNTY for canine and feline spay and neuter programs.

18. Microchipping: In accordance with California Food and Agricultural (“F&A”) Code Sections 31108.3 and 31752.1, COUNTY shall ensure that all dogs and cats being reclaimed, adopted, or transferred to a new owner are microchipped with current information prior to leaving the shelter.

19. Community Adoption Partners: COUNTY shall comply with F&A Code Sections 31108 and 31752 that provide that any stray dog or cat that is impounded “shall, prior to the euthanasia of that animal be released to a nonprofit, as defined in Section 501(c)(3) of the Internal Revenue Code, animal rescue or adoption organization if requested by the organization prior to the scheduled euthanasia of that animal. The public or private shelter may enter into cooperative agreements with any animal organization or adoption organization. The public or private shelter or organization must be approved by COUNTY prior to the transfer of any animals. In addition to any required spay or neuter deposit, the public or private shelter, at its discretion, may assess a fee, not to exceed the standard adoption fee, for animals adopted or released.”

20. Foster Care Placement: Certain animals may be placed in COUNTY’s foster care placement program so to improve animal care, give certain animals a better chance of adoption, and lift the spirits and morale of staff and volunteers.

21. Community Cat Program (CCP): COUNTY shall determine a cat’s eligibility for the CCP. If it is determined that a cat is eligible, the cat will be spayed/neutered, vaccinated, and eartipped. Once cat has recovered, the cat will be returned to place of origin.

22. Drug Enforcement Agency (DEA): COUNTY shall comply with all Drug Enforcement Agency (DEA) regulations regarding storage, record-keeping, inventory, use, and disposal of all controlled substances.

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23. Staffing and Volunteers: COUNTY shall recruit and supervise all necessary personnel for the office, kennel, veterinary and other areas of the Shelter. Staffing shall include any and all full or part-time personnel and shall include the recruitment, supervision and assignment of volunteers in suitable Shelter-related activities. Personnel employed at the Shelter in the performance of Shelterrelated activities shall be designated as COUNTY employees and any and all volunteers engaged in Shelter activities shall participate in activities designated by COUNTY and shall be under the auspices of COUNTY. Use of volunteers at the Shelter shall be determined by COUNTY.

24. Missing Animals: COUNTY shall notify an appropriate law enforcement agency immediately of any animal missing from the Shelter that had previously been impounded and/or in protective custody.

25. CITY Access: COUNTY shall provide access of the entire Shelter to the authorized representatives of CITY during Regular Service Hours or at such other times upon written notice.

26. Livestock and Fowl Care: COUNTY shall provide food, care and shelter to livestock and fowl, either at the Shelter or at another location, when such animals cannot be cared for at the Shelter.

Costs of housing any livestock or fowl, regardless of Shelter location shall be charged to the owner of the animal, if known. If the animal’s owner wishes to redeem the animal, the owner shall first pay all applicable fees and charges at the Shelter; except as otherwise required by law, then and only, will the COUNTY authorize release of the animal. COUNTY shall notify CITY in writing when said expenses reach the amount of $5,000 or greater per incident. Such expenses shall not exceed the amount of $25,000 per incident unless authorized in writing by CITY.

27. Animal Disposal: COUNTY shall prohibit any animal whether dead or alive, which has been impounded, in custody, or in quarantine at the Shelter to be given away, disposed of, traded, sold or in any manner given over to another person, organization or entity for experimentation, regardless of purpose. COUNTY shall be responsible for the disposal of animal remains in its custody or control, subject to applicable State laws.

28. LICENSE FEES (Section 2 of Riverside County Ordinance 630): Licenses shall be issued upon payment of the license fees at the same rate as established in Section 2 of Riverside County Ordinance No. 630 and are subject to change as amended by COUNTY’s Board of Supervisors, from time to time.

29. RABIES VACCINATION CERTIFICATE DATA: Rabies vaccination certificates shall be collected from area veterinarians and downloaded into COUNTY’s database after the data has been scrubbed of inconsistencies. Reminders of licensing requirements shall be automatically generated and mailed to dog owners. Those owners who fail to comply may be subsequently issued administrative citations. Remittance options include the web licensing portal on COUNTY’s website, www.rcdas.org. COUNTY shall verify dog license status when responding to requests for service or when responding to complaints. COUNTY shall also provide an automated or manual verification system whereby owners can verify the status of their animal’s license by telephone.

30. COLLECTION OF LICENSE FEES: CITY authorizes COUNTY to issue and collect the fees for canine licenses and retain $11.92 per license on any and all canine license revenue generated by CITY residents during the term of the Agreement. All fees collected for canine licenses shall be accounted for by the COUNTY on a monthly basis and the COUNTY shall remit to CITY the net amount of license fees collected for each month. For purposes of this Agreement, the net amount of license fees shall mean the total amount of license fees collected in a month less the total of

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$11.92 per each canine license issued and shall be separate and apart from the monthly compensation rate due and payable by the CITY as required in Section III. Compensation. CITY shall be responsible for a one-time conversion fee for new data entered into COUNTY’s licensing database.

D. COMPENSATION

1. Compensation for Animal Shelter Services: Additional compensation for Animal Shelter Services may be required. Additional costs for large animal sheltering are incurred at $21 per animal, per day for horses and cattle, and $12.60 per animal, per day for swine, goats and sheep in accordance with COUNTY’s Animal Control Ordinances and shall be billed based on actual sheltering on a monthly basis.

2. Impound/Quarantine Fees: CITY shall be responsible for all costs associated with any and all animals seized within the CITY’s boundaries and brought to COUNTY which are held in Shelter, including facilities that have agreements with the COUNTY to provide additional shelter services under the supervision of the COUNTY. This includes, but is not limited to, animals held in association with any criminal prosecution of animal abuse and welfare cases, animals being held as evidence in a court filing, or rabies quarantine. The COUNTY agrees to assist the CITY in seeking reimbursement from the owner by providing invoices for all services provided. All services provided to each animal involved shall be charged as of the current date including but not limited to the following: IMP 1-collection; State Fine 1-collection, Board collection- all fees due; QT Board collection-if applicable; Rabies Vaccination collection- if applicable; DA2PPV collection; Bordatella collection; microchip collection; any and all medications provided to each animal; and personnel charges. All fees will be in accordance with the COUNTY’s current fee schedule.

3. Outreach Activities: CITY shall work with COUNTY to promote responsible pet ownership, lost and found animals, mutually agreeable animal welfare programs, Spay/Neuter Services, and through its own social media pages. If requested by CITY, the daily flat rates for vaccination clinics or spay/neuter clinics shall be billed based actual outreach days scheduled at the rates below:
a. Vaccination or Spay/Neuter Clinic: The cost includes staff, vaccinations and microchips, free to constituents with two hundred (200) animal cap per event for vaccination clinic OR thirty (30) animal cap per event for spay/neuter. The clinics are billed on actual use. //
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CITY OF COACHELLA
EXHIBIT “C-1”

PAYMENT PROVISIONS
City of Coachella (“CITY”) shall compensate the County of Riverside (“COUNTY”) on a monthly basis arrears, with a monthly billing and accounting thereof by COUNTY to CITY those fees as established by the CITY’s Master Fee Schedule, as amended from time to time, and COUNTY’s Board of Supervisors’ fee schedule, as amended from time to time; relative to the services to be performed under this Agreement as follows:

Field and Shelter Services Estimate
Service Quantity Cost Annually Monthly
Full Time Animal
Control Officer 2,080 $286,790.40 ea. $286,790.40 $23,899.20 Estimated Overtime* 153.50 $178.66/hour $27,424.31 $2,285.36 Animal Sheltering** 4,342 $35.81/day $155,487.02 $12,957.25 Wildlife Impounds** 4 $144.90/per $579.60 $48.30
Deceased Animal Pick-Up
and Disposal**
170 $73.50/per $12,495.00 $1,041.25
O&M ** 719 $11.40/impound $8,196.60 $683.05
License Processing*** 439 $11.92 per license $5,232.88 $436.07 Total Estimated Cost** $496,205.81/FY $41,350.48/month
* Overtime/stand-by field services $178.66 per hour (minimum of two (2) hours per call, with a two (2) hour charge per each call).
**Cost will fluctuate based on actual overtime, wildlife calls and deceased animal pickups. Optional Services are not included in the total.
**Rates are subject to change as adopted by the Board of Supervisors, as specified in Section III of this Agreement.
***License processing cost may vary based on number of licenses sold. COUNTY shall retain $11.92 for each license sold, and remaining balance of license will be credited back to the CITY on a monthly basis.

Sheltering:

Animal Sheltering costs at the Coachella Valley Animal Campus is $35.81 per kenneling day, and it would be billed based on actual impounds. COUNTY shall provide CITY with a monthly invoice that includes actual impound statistics. The invoice will detail the number of animals impounded and the total number of kenneling days, plus all other applicable fees.

Operational and Maintenance (O&M):

O&M is charged at $11.40 per stray dog or cat impound.

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Livestock and Other Impound Fees:

Large Animal Sheltering @ $21/animal (horses, ponies, cattle) per day of sheltering (additional cost billed on actual use).

Large Animal Sheltering @ $12.60/animal (swine, goats, sheep) per day of sheltering (additional cost billed on actual use).

Wildlife impound fee: $144.90 per impound
Deceased animal pickup fee: $73.50 per animal
Optional Services
Daily flat rates for shot clinics and/or spay and neuter bus services will be billed based on actual outreach days scheduled. Compensation accounts for full staff time to provide service for one day. The maximum time possible will be afforded for actual outreach activity; however actual outreach activity time will be reduced by travel and preparation time the day of the event.

Shot Clinic or Spay and Neuter Bus Services:
$3,000 per event flat rate billed actual use**
(The cost to provide three (3) clinic services staff and one veterinarian for 9 hours, to be billed based on actual usage as requested by CITY.

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Item 27.

STAFF REPORT
9/11/2024
TO: Honorable Mayor and City Council Members
FROM: Dr. Gabriel Martin, City Manager
SUBJECT: Agreement for Law Enforcement Services Between the City of Coachella and the County of Riverside From July 1, 2024 through June 30, 2029 STAFF RECOMMENDATION:

1. Approve the agreement for law enforcement services between the City of Coachella and the County of Riverside from July 1, 2024 through June 30, 2029 (Exhibit “A”).

2. Authorize the City Attorney to make necessary non-monetary changes to the agreement.

3. Authorize the City Manager to execute the agreement.

BACKGROUND:

The City of Coachella currently contracts with the Riverside County Sheriff’s Department, which provides 90 hours of general law enforcement services per 24-hour period. In addition to general law enforcement services, the City of Coachella funds a dedicated sergeant position, and three deputy sheriff positions, which make up the Coachella Community Action Team (CCAT). There is one deputy sheriff assigned to each of the following Task Forces: the Coachella Valley Narcotics Task Force, the Coachella Valley Violent Crime and Gang Task Force, and the Post Release Accountability and Compliance Team (PACT). In Fiscal Year 2019-2020, the City of Coachella, added two Community Service Officer (CSO) positions. In Fiscal Year 2021-2022, the City of Coachella added a third CSO, which is funded by a three-year California Healthcare, Research and Prevention Tobacco Act of 2016 (Prop 56) and administered by the California Department of Justice that will expire on June 30, 2025. The police services budget total for the FY 23-24 is $10,760,440. The budget includes line items for operations, overtime, special events, facility fees, CAL-ID, jail access, professional services, vehicle mileage, and traffic programs. The current law enforcement services contract with the County of Riverside expired on June 30, 2024.

In 2008, the level of service included 110 patrol hours per day, 2 Special Enforcement Team Deputies, a dedicated Sergeant, a School Resource Deputy, a Gang Task Force Deputy, a Narcotics Task Force Deputy, 2 Motor Officers and 2 Community Service Officers. In 2024, the current level of service includes 90 patrol hours per day, 3 Special Enforcement Team Deputies, a

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dedicated Sergeant, a Gang Task Force Deputy, a Narcotics Task Force Deputy, a PACT Deputy (Reimbursed) and 3 Community Service Officers (1 Tobacco funded). As a result, the current level of service is less with a higher population and community need than it was in 2008.

The City of Coachella has experienced a steady population, housing and economic growth since 2008. Pursuant to the 2019 Southern California Association of Government (SCAG) Report, Coachella’s population has grown at a rate of 18%, from 38,521 in 2008 to 43,590 in 2024, whereas the law enforcement level of service has not adjusted or grown in proportion to meet the needs and demands of the community.

DISCUSSION/ANALYSIS:

On July 10, 2024, during presentation on the 2024-2025 annual operating budget (Item 5), the City Council wanted to explore the possibility of increasing law enforcement services for the residents of the City and wanted to develop a plan for those expanded services. On July 10, 2024 (Item 29), the City Council approved a budget appropriation for Fiscal Year 2024-2025 for law enforcement services in the amount of $11,268,079. At the request of the City Manager, the following 5-year plan (Exhibit “B”) for an increase in law enforcement services is as follows:
 In Fiscal Year 2024-2025 (Year 1) – The City will add a Traffic Enforcement Deputy:

Increase law enforcement services with the addition of one dedicated deputy sheriff position for the purpose of traffic enforcement. The cost of amendments all-inclusive over current contract services is estimated to be $426,000.

Current Contract without Traffic Enforcement Deputy: $10,823,000 Total Contract with Traffic Enforcement Deputy: $11,249,000  In Fiscal Year 2025-2026 (Year 2) – The City will add a CCAT Deputy and CSO to replace Tobacco Grant CSO:

Increase law enforcement services with the addition of one dedicated CCAT deputy. This will even out the numbers on the team and allow even pairing of staff for enforcement.

This would also assist with special events staffing such as the 4th of July, El Grito, etc.

Addition of one CSO to replace the expiring tobacco grant position. This CSO would be utilized as a community outreach position to continue the work of enforcement and education of the tobacco related violations, prevention/education at schools and added responsibility of community outreach programs such as neighborhood watch. The cost of amendments all-inclusive over current contract services is estimated to be $1,067,000.

Current Contract without CCAT Deputy and CSO: $11,348,000 Total Contract with CCAT Deputy and CSO: $12,415,000

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 In Fiscal Year 2026-2027 (Year 3) – The City will increase contract hours from 90 per day to 96:

Current contract is for 90 hours of patrol service. With the deputies working 12 hour shifts this equates to 4 deputies during dayshift and 3 deputies during night shift. Raising the contract hours to 96 would allow even distribution of shift personnel to 4 deputies per shift (day & night). The cost of amendments all-inclusive over current contract services is estimated to be $1,692,000.

Current Contract without the increase of hours: $11,899,000 Total Contract with the increase of hours: $13,591,000
 In Fiscal Year 2027-2028 (Year 4) – The City will add a 2 nd Traffic Enforcement
Deputy:

Increase law enforcement services with the addition of one dedicated deputy sheriff position for the purpose of traffic enforcement. This would raise traffic staffing to two traffic deputies. With anticipated increase in population, traffic congestion, and collisions, a second deputy would be recommended. This would also be with the anticipation of converting these two positions to motorcycle enforcement officers in Fiscal Year 2028- 2029. The cost of amendments all-inclusive over current contract services is estimated to be $2,277,000.

Current Contract without 2nd Traffic Enforcement Deputy: $12,514,000 Total Contract with 2nd Traffic Enforcement Deputy: $14,791,000  In Fiscal Year 2028-2029 (Year 5) – The City will convert two existing Traffic Enforcement Deputies to two Motorcycle Enforcement Deputies:

Convert the two existing traffic enforcement deputy positions into motorcycle enforcement deputies. The suggested conversion would increase the efficiency of traffic enforcement within the City of Coachella Motorcycle enforcement is best utilized in pairs. The cost of amendments all-inclusive over current contract services is estimated to be $2,358,000.

Current Contract without two Motorcycle Enforcement Deputies: $13,072,000 Total Contract with two Motorcycle Enforcement Deputies: $15,430,000 ALTERNATIVES:

1. Approve Agreement for Law Enforcement Services with City Council modification.

2. Recommend denial of Agreement for Law Enforcement Services.

3. Continue this item and provide staff with direction.

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Item 28.

FISCAL IMPACT:

The City Council approved a budget appropriation for Fiscal Year 2024-2025 for law enforcement services in the amount of 11,268,079, so the proposed cost is within budgeted parameters and there will be no additional impact to the General Fund.

Staff will bring back amendments to this agreement to increase law enforcement services on an annual basis for City Council consideration per the estimated cost below (refer to Exhibit “B”):

1. Year 1: $11,249,000

2. Year 2: $12,415,000

3. Year 3: $13,591,000

4. Year 4: $14,791,000

5. Year 5: $15,430,000
Total: $67,476,000
ATTACHMENTS:

1. Exhibit “A” - Agreement for Law Enforcement Services Between the City of Coachella and the County of Riverside From July 1, 2024 through June 30, 2029.

2. Exhibit “B” – City of Coachella 5-Year Staffing Plan.

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Exhibit "A"

AGREEMENT FOR LAW ENFORCEMENT SERVICES

BETWEEN THE CITY OF COACHELLA

AND THE COUNTY OF RIVERSIDE
THIS AGREEMENT FOR LAW ENFORCEMENT SERVICES (“Agreement”) is made and entered into by and between the CITY OF COACHELLA, a General Law City, hereinafter “City,” and the COUNTY OF RIVERSIDE, a political subdivision of the State of California, on behalf of the Riverside County Sheriff’s Office, hereinafter “County”, sometimes collectively referred to herein as the “parties” and individually as a “party”.

IT IS THEREFORE AGREED AS FOLLOWS:

1. TERM

1.1 Effective Dates. This Agreement shall be effective from July 1, 2024 through June 30, 2029.

1.2 Renewal. In the event City desires to terminate this Agreement at the end of any current five (5) year period, the City Council, not later than twelve (12) months preceding the expiration date of the current term of this Agreement, shall notify the Sheriff and the Board of Supervisors that it wishes to terminate the same.

1.3 Termination. Notwithstanding the provisions of Paragraphs 1.1 and 1.2 herein, either party may terminate this Agreement upon notice in writing to the other party of not less than twelve (12) months prior to the effective termination date.

2. SCOPE OF SERVICE

2.1 Services. The County agrees, through Sheriff thereof, to provide municipal police protection within the corporate limits of City to the extent and in the manner hereinafter set forth. It is understood that the Sheriff’s Office shall be the sole provider of general and specialized law enforcement services within the corporate limits of City. City shall not hire any other persons or company to provide general and specialized law enforcement services within the corporate limits of City. However, City is not precluded by any language in this section from hiring an unarmed code enforcement unit. The Sheriff’s services shall encompass duties and functions of the type falling under the jurisdiction of and customarily rendered by a police department of the City under State statutes.

Such services shall include the enforcement of State Criminal Codes and all pertinent City criminal codes and ordinances. Services shall also include traffic enforcement and related services to the extent possible given the size of the force provided for in this Agreement. County agrees to provide all investigative support necessary to complete criminal investigations conducted hereunder. However, all investigator overtime will be charged to City at the Board of Supervisors approved hourly overtime rate.

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Coachella City CouncilSeptember 11, 2024

Coachella City Council
September 11, 2024