Coachella City Council
January 22, 2025

Item 15.

RAISE 2025 GRANT APPLICATION Page 3

CITY OF COACHELLA

MEETINGS
Up to four virtual meetings (including the project’s kick-off coordination calls) will be scheduled by KOA with City staff through the development and submission of the application. Meeting topics will include data/information needs and draft and final application review.

FEE ESTIMATE
KOA estimates a $34,945 lump sum fee to complete the required task items for the RAISE grant application. $24,753 in fee will be required to develop the draft BCA and grant application narrative (Task 1) while an additional $10,192 in fee will be utilized for a final BCA and grant application narrative for submission to USDOT. KOA will prepare and submit a separate addendum to account for Task 2 in January 2025. If additional services are required beyond the fee estimate table presented below, the City and KOA will come to an agreement recorded in email before the work commences.

AUTHORIZATION
The signature on the following page indicates acceptance of this proposal and authorization to proceed.

Item 15.

RAISE 2025 GRANT APPLICATION Page 4

CITY OF COACHELLA
The person signing and executing this contract for Client represents and warrants that he or she is duly authorized and has legal capacity and actual authority to bind the Client to each and every term, condition and obligation of this Contract and that all requirements of the Client have been fulfilled to provide such actual authority. By signing below, Client agrees with the terms and conditions attached hereto and hereby made a part of this agreement.

Signature
Name (Please Print) Date
Title (Please Print) Client Purchase Order or Project Number

Item 15.
d

STAFF REPORT
1/22/2025
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Award construction agreement to Superb Engineering for the Westerfield Retention Basin Landscape Improvements, City Project No. 111924, for $245,530.14.

STAFF RECOMMENDATION:

Award construction agreement to Superb Engineering for the Westerfield Retention Basin Landscape Improvements, City Project No. 111924, for $245,530.14.

EXECUTIVE SUMMARY:

Bids and specifications were drafted and the City published a Bid for Westerfield Retention Basin Landscape Improvements, City Project No. 111924. This bid closed on December 19, 2024 and the City received the following seven responses; with the apparent lowest responsible responsive bidder being Superb Engineering:

Contractor Bid Amount
1 Superb Engineering, Inc. $245,530.14
2 Vintage Associates, Inc. $280,000.00
3 Three Peaks Corp $284,464.00
4 Marina Landscape, Inc. $284,997.50
5 David Ollis Landscape Development $297,616.00
6 Kormex Construction, Inc. $299,355.00
7 GC Landscaping & General Construction $441,352.00
Staff recommends award of a construction agreement to Superb Engineering, in the amount of $245,530.14, for the Westerfield Retention Basin Landscape Improvements, City Project No. 111924. The project will landscape one retention basin, located at the corner of Westerfield Way/Calle Adobe.

Item 16.

FISCAL IMPACT:

The recommended action will not have a negative fiscal impact on the budget. Funds for the identified improvements are available in the fund balance for the corresponding LLMDs and Proposition 1 turf removal grant funding.

Attachments:

Proposed Construction Agreement

Item 16.

CONTRACT FOR CONSTRUCTION
This Contract for Construction (“Contract”), is made and entered into this 22nd day of January, 2025, by and between City of Coachella, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 53990 Enterprise Way, Coachella, California 92236, sometimes hereinafter called the “City” and Super Engineering, Inc., with its principal place of business at 2947 West Lincoln Street Unit 105, Banning, California, 92220 sometimes hereinafter called “Contractor.”
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows:

ARTICLE 1. SCOPE OF WORK.

The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project:

WESTERFIELD RETENTION

BASIN LANDSCAPE IMPROVEMENTS
CITY PROJECT NO. 111924
Contractor is an independent contractor and not an agent of the City. The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation.

ARTICLE 2. TIME FOR COMPLETION.

Time is of the essence in the performance of the Work. The Work shall commence on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 35 Working Days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.

ARTICLE 3. CONTRACT PRICE.

The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of Two Hundred Forty-Five Thousand Five Hundred Thirty Dollars and Fourteen Cents ($ 245,530.14). Payment shall be made as set forth in the General Conditions. The City will pay to Contractor compensation based upon the prices set forth in the Bid Schedule.

ARTICLE 4. LIQUIDATED DAMAGES.

Contractor acknowledges that the City will sustain actual damages for each and every Working Day completion of the Project is delayed beyond the Contract Time. Because of the nature of the Project, it would be impracticable or extremely difficult to determine the City’s actual damages.

Accordingly, in accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum of $1,500.00 for each and every Working Day of delay beyond

Item 16.
the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture, if the Project Improvements are not completed by the date set forth in the Invitation to Bid. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Section does not exclude recovery of other damages specified in the Contract Documents. Liquidated damages may be deducted from progress payments due Contractor, Project retention or may be collected directly from Contractor, or from Contractor's surety. These provisions for liquidated damages shall not prevent the City, in case of Contractor's default, from terminating the Contractor.

ARTICLE 5. COMPONENT PARTS OF THE CONTRACT.

The “Contract Documents” include the following:

Notice Inviting Bids
Instructions to Bidders
Bid Forms
Bid Acknowledgement
Bid Schedule
Bid Guarantee
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Drug-Free Workplace Certification
Asbestos-Free Material Certification
Recycled Content Certification
Public Works Contractor DIR Registration Certification
Performance Bond
Payment (Labor and Materials) Bond
Contract for Construction
General Conditions
Special Conditions
Technical Specifications
Addenda
Construction Plans and Drawings
City of Coachella Standard Specifications and Procedures (June 2007) City of Coachella Standard Infrastructure Drawings (2007 Edition) including Surface Improvement Standards and Water Standards
Standard Specifications for Public Works Construction “Greenbook” (2018), Except Sections 1-9
Standard Plans for Public Works Construction “Greenbook” (2018) Caltrans Standard Specifications (2018), except Division 1 Caltrans Standard Plans (2018)
Applicable Local Agency Standards and Specifications, as last revised Reference Specifications
Approved and fully executed Change Orders
Permits
Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents.

Item 16.

All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. In the event of conflict, the various Contract Documents will be given effect in the order set forth in the General Conditions. This Contract shall supersede any prior agreement of the parties.

ARTICLE 6. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE.

Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.

ARTICLE 7. INDEMNIFICATION.

Contractor shall provide indemnification and defense as set forth in the General Conditions.

ARTICLE 8. PREVAILING WAGES.

Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates may be obtained online at http://www.dir.ca.gov and which must be posted at the job site.

ARTICLE 9. FALSE CLAIMS.

Contractor acknowledges that if a false claim is submitted to the City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that the False Claims Act, California Government Code sections 12650, et seq., provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include within their scope false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of the information. In the event the City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorneys’ fees. Contractor hereby acknowledges that the filing of a false claim may the Contractor to an administrative debarment proceeding wherein Contractor may be prevented from further bidding on public contracts for a period of up to five (5) years. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]

Item 16.

IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.

CITY OF COACHELLA
By:

City Manager
ATTEST:

By:

Delia Granados, City Clerk
APPROVED AS TO FORM:

By:

Best Best & Krieger LLP
City Attorney
SUPERB ENGINEERING, INC.

IF CORPORATION, TWO SIGNATURES,

PRESIDENT OR VICE PRESIDENT AND

SECRETARY OR TREASURER REQUIRED
By:

Its:

Printed
Name:

By:

Its:

Printed
Name:
____________________________________
Contractor’s License Number and
Classification
____________________________________
DIR Registration Number
(CONTRACTOR’S SIGNATURE MUST BE

NOTARIZED AND CORPORATE

SEAL AFFIXED, IF APPLICABLE)

Item 16.

PALM SPRINGS LIFE
2025 Event Proposal

IN PARTNERSHIP WITH
BY PAULINA LARSON Page 303
Item 17.

OVERVIEW
Palm Springs Life will be producing a series of educational community events aligned with Palm Springs Art Museum’s exhibition of David Hockney: Prints from the Collection of Jordan D. Schnitzer and His Family Foundation with the aim of accomplishing the following goals:
• Educate children across the valley on the work of David Hockney by providing an interactive art experience.
• Engage the entire community, adults, and children alike. • Increase awareness of the exhibition and drive student visitation (at no cost) to Palm Springs Art Museum to view David Hockney:

Prints from the Collection of Jordan D. Schnitzer and His Family Foundation.
2025 PALM SPRINGS LIFE EVENT PROPOSAL

Item 17.

Palm Springs Life to produce 4 community events throughout the Coachella Valley where students of all ages will have the opportunity to learn about David Hockney’s work with a dedicated curriculum and art experience.

EVENT ACTIVATIONS
— To take place in select cities throughout the Coachella Valley.

Cities include:
• Coachella
• La Quinta
• Palm Desert
• Palm Springs

CURRICULUM AND ART EXPERIENCE TO INCLUDE
— Oversize Student Workbook:
• Workbook to provide each student the opportunity to learn about David Hockney through written word and visuals.
• Workbook to have pages for each student to create their own interpretation of Hockney’s work. Art supplies to be supplied to each student with educational instructors for each age group. • Students invited to submit art pieces from their workbook for display on large exhibit walls at select library locations / throughout the Coachella Valley.
• Student art walls will remain on display throughout the exhibition.
2025 PALM SPRINGS LIFE EVENT PROPOSAL

Item 17.
— Palm Springs Art Museum:
• With museum approval, each student will receive a free pass to see David Hockey: Prints from the Collection of Jordan D. Schnitzer and the Schnitzer Family Foundation. — Student Outreach:
• Palm Springs Life will manage outreach to the various school districts and key partner organizations to facilitate all aspects of planning and coordination.
• Student outreach communication to be created in Spanish and English and distributed to schools and select community partners.
— Media:
• Palm Springs Life to develop and execute a robust integrated public relations effort to secure media coverage before, during and following the events.
— Event Coordination:
• Palm Springs Life will be the primary media partner for the project and manage editorial content to support community outreach and promotions.
2025 PALM SPRINGS LIFE EVENT PROPOSAL

Item 17.

SPONSORSHIP

JOIN US BY SUPPORTING AN IMPORTANT COMMUNITY EVENT
Hockney + You will make art accessible to everyone — especially our community’s children. Help to underwrite this very special experience with sponsorship that includes valuable benefits.
2025 PALM SPRINGS LIFE EVENT PROPOSAL

Item 17.
2025 PALM SPRINGS LIFE EVENT — SPONSORSHIP OPPORTUNITY

CITY PARTNER SPONSORSHIP
• City of Coachella listed as a sponsor of Hockney + You (all 4 activations) — Value: $3,000 • Half page ad in March 2025 Palm Springs Life — Value: $3,020 • City of Coachella name or logo on event signage four valley locations — Value: $2,000 • City of Coachella name or logo on event on print and digital promotions — Value: $2,000 • Included on all public relations / media efforts — Value: $1,000 • Mentioned in the Palm Springs Life editorial coverage – in print and digital — Value: $2,000 • CODA Gallery invited to attend the event with your guests — Value: $1,500 TOTAL VALUE: $14,520
FEE: $5,000 (or $3,500 without Palm Springs Life ad).

Item 17.

Item 17.

DIRECTOR OF BUSINESS DEVELOPMENT
Paulina Larson
[email protected]
direct 760-833-1624
office 760-325-2333 ext 286
12/31/24

PUBLISHER
Franklin W. Jones
303 North Indian Canyon Drive
Palm Springs, California 92262-2724
760-325-2333
760-325-4603 fax
palmspringslife.com

Item 17.
1 TO: Honorable Mayor and City Council Members
FROM: Risseth Lora, Public Information Officer
Carlos Campos, City Attorney, Best Best & Krieger LLP
SUBJECT: Request for Sponsorship from Palm Springs Life in Partnership with Palm Springs Art Museum for $5,000
RECOMMENDATION:

It is recommended that City Council consider co-sponsoring a series of educational community events aligned with Palm Springs Art Museum’s exhibition of David Hockney: Prints from the Collection of Jordan D. Schnitzer and His Family Foundation in the amount of $5,000.

BACKGROUND:

This staff report presents the 2025 Event Proposal titled Hockney + You, An Art Experience and Love Story which aims to accomplishing the following goals:
 Educate children across the valley on the work of David Hockney by providing an interactive art experience.
 Engage the entire community, adults, and children alike.  Increase awareness of the exhibition and drive student visitation (at no cost) to Palm Springs Art Museum to view David Hockney: Prints from the Collection of Jordan D. Schnitzer and His Family Foundation.

ANALYSIS:

The City of Coachella’s partnership with Palm Springs Life and the Palm Springs Art Museum in this program will accomplish two goals: providing a hands on, educational experience for Coachella students of all ages about David Hockney’s work through a community event at Veterans’ Memorial Park, and continuing the narrative about Coachella’s deep art culture which has been central to the marketing message for Coachella over the past couple of years. The City of Coachella carried out a similar sponsorship with Palm Springs Life in partnership with Palm Springs Art Museum titled “El Paseo Jewelers Warhol in the Park” back in 2018.

STAFF REPORT
January 22, 2025

Item 17.
2 FISCAL IMPACT
The cost of this sponsorship totals $5,000 (valued at $14,500); these funds are available in the current approved budget and will not have a fiscal impact.

ATTACHMENT
2025 Hockney Event Proposal

Item 17.

STAFF REPORT
1/22/2025
TO: Honorable Mayor and City Council Members
FROM: Celina Jimenez, Director of Economic Development
SUBJECT: Authorize a Sponsorship Grant to Culturas Music & Arts for their Arte del Barrio Events in the Amount of $9,500
STAFF RECOMMENDATION:

Staff recommends that the City Council considers awarding a sponsorship grant to Culturas Music & Arts in the amount of $9,500 for two separate Arte del Barrio events on January 25th and May 3 rd
.

BACKGROUND:

Culturas Music & Arts was founded in 2009 and operates out of the Eastern Coachella Valley.

Culturas has worked to change the stigma of the community by providing art and music venues.

They have worked with numerous artists, musicians, and local organizations to realize projects.

They are continuously expanding their vision to serve the community. Their goals include collaborating with local artists on public arts projects and creating community arts.

DISCUSSION/ANALYSIS:

Arte del Barrio provides a platform for local artists to showcase their work and fosters a deeper appreciation for the diverse cultural expressions within the community. The event not only highlights the talent of emerging and established artists but also encourages community engagement and dialogue through various workshops, exhibitions, and performances. Bringing together individuals from diverse backgrounds, the event creates a space where cultural exchange and mutual understanding thrive. Arte del Barrio also includes live music, interactive art for children and adults, merchandise and craft vendors, Budget
First Event – January 25, 2025
Live Music & DJ - $500
Artist Supplies - $500
(4) Artist Stipends - $1,250

Item 18.
(3) Coordinator stipends - $1,500
Flyers/ Promotions - $ 1,000
Total - $4,750
Second Event – May 3, 2025
Live Music & DJ - $500
Artist Supplies - $ 500
(4) Artist Stipends - $1,250
(3) Coordinator stipends - $ 1,500
Flyers/ Promotions - $ 1,000
Total - $4,750
Grand Budget Total - $9,500
ALTERNATIVES:

1. Authorize a Sponsorship Grant to Culturas Music & Arts’ Arte del Barrio Events in the Amount of $9,500

2. Not authorize the sponsorship request
FISCAL IMPACT:

Should the City Council approve the request as submitted, an appropriation of $9,500 from the General Fund will be required to allow for sponsorship award.

Item 18.

STAFF REPORT
1/22/2025
TO: Honorable Mayor and City Council Members
FROM: Celina Jimenez, Director of Economic Development
SUBJECT: Authorize a Sponsorship Grant to Danza Azteca Citlaltonac in the Amount of $5,000 to Support Events that Cultivate Resilience and Cultural Understandings STAFF RECOMMENDATION:

Staff recommends that the City Council considers awarding a sponsorship grant to Danza Azteca Citlaltonac in the amount of $5,000 to support events that cultivate resilience and cultural understandings.

BACKGROUND:

Danza Azteca Citlaltonac or “Aztec Circle Citlaltonac” is a traditional ceremonial group and organization that aims to preserve and promote Mexican heritage by focusing on ceremonial traditions. It welcomes individuals who are interested in learning about the native customs and practices of the Anahuac people, which includes natural medicine. By engaging in activities such as ceremonial dancing and Indigenous talking circles, both of which have been handed down through generations, this initiative creates a secure environment for participants to discover their sense of belonging, find balance in their daily lives, and establish connections with others.

Item 19.

DISCUSSION/ANALYSIS:

For the past several years, each gathering has become more than just a tool to bring their community together. It is about learning a new language, the poetry behind the songs, the medicinal properties and the use in everyday herbs, the structure, and discipline of being a part of a circle. Danza Azteca Citlaltonac is requesting funding support in the amount of $5,000 to facilitate a myriad of events that will cultivate resilience and cultural understandings. Events include: the Womens’ March, Indigenous Talking Circles, Advocacy Circles, and other events that promote collaboration and community.

ALTERNATIVES:

1. Authorize a Sponsorship Grant to Danza Azteca Citlaltonac in the Amount of $5,000 to Support Events that Cultivate Resilience and Cultural Understandings

2. Not authorize the sponsorship request
FISCAL IMPACT:

Should the City Council approve the request as submitted, an appropriation of $5,000 from the General Fund will be required to allow for sponsorship award.

Item 19.

STAFF REPORT
1/22/2025
TO: Honorable Mayor and City Council Members
FROM: Gabriel Perez, Development Services Director
SUBJECT: Authorize the City Manager to execute Professional Services Agreements with Interwest for On-Call Professional Planning Consultant Services, in the amount not to exceed $50,000.

STAFF RECOMMENDATION:

Staff recommends that the City Council authorize the City Manager to execute the attached Professional Services Agreement with Interwest for On-Call Professional Planning Consultant Services.

BACKGROUND:

In 2021, the Development Services Department established a list of qualified on-call Professional Planning Consultant Services to assist with Project Management/Entitlements, Long Range Planning, Environmental Review Analysis, Fiscal Impact Analysis, Design Review, and Landscape Architecture. Interwest is a professional planning consultant that was approved and included in the City’s list of qualified consultant. The Development Services Department has an increased need for on-call professional planning consulting services related to current planning and long-range planning efforts due to existing vacancies in the Planning Division and an increase in development applications submitted to the City.

DISCUSSION/ANALYSIS:

Attached to this staff report is a draft Professional Services Agreement for Interwest to provide on-call professional planning consultant services. The consultant will provide assistance with zoning and planning information assistance to the public for the Planning Division. The Division has an immediate need until the Planning Technician position is filled.

ALTERNATIVES:

1. Authorize the City Manager to execute a Professional Services Agreement with Interwest for on-call professional services for planning and zoning information assistance.

2. Continue this item and provide staff direction.

Item 20.

FISCAL IMPACT:

No fiscal impact, funds are available in the Planning Division’s approved budget.

RECOMMENDED ALTERNATIVE(S):

Staff recommends Alternative #1 as noted above.

Attachment:

1. Professional Services Agreement (PSA) with Interwest

Item 20.
80237.00000\34369633.1
BB&K (2021) -1- PROFESSIONAL SERVICES AGREEMENT–ON CALL

CITY OF COACHELLA

PROFESSIONAL SERVICES AGREEMENT

FOR ON-CALL PLANNING SERVICES

1. PARTIES AND DATE.

This Agreement is made and entered into this 23rd day of January, 2025, by and between the City of Coachella, a municipal corporation organized under the laws of the State of California with its principal place of business at 53990 Enterprise Way, Coachella, CA 92236, County of Riverside, State of California ("City") and Interwest with its principal place of business at 431 S.

Palm Canyon Drive, Suite 200, Palm Springs, CA 92262 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement.

Consultant represents that it is experienced in providing planning and environmental services to public clients, is licensed in the State of California, and is familiar with the plans of City.

2.2 Project.

City desires to engage Consultant to render such professional services for the current planning project management, long range planning and environmental review analysis projects ("Project") as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional planning consulting services necessary for the Project described in Exhibit "A" attached hereto and incorporated herein by reference (“Services”). The Services shall be more particularly described in the individual Task Order issued by the City or its designee. No Services shall be performed unless authorized by a fully executed Task Order in the form attached hereto as Exhibit “B”. All Services shall be subject to, and performed in accordance with, this Agreement, each Task Order, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from January 25, 2025 to January 25, 2026, unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.

3.2 Compensation.

3.2.1 Compensation. Consultant shall receive compensation, including

Item 20.
80237.00000\34369633.1
BB&K (2021) -2- PROFESSIONAL SERVICES AGREEMENT–ON CALL authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference; total compensation shall not exceed FIFTY THOUSAND DOLLARS ($50,000.00). The maximum compensation for Services to be provided pursuant to each Task Order shall be set forth in the relevant Task Order.

Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.2.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.

City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever.

3.2.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement.

3.2.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.

3.3 Responsibilities of Consultant.

3.3.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.

Any personnel performing the Services on behalf of Consultant shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law.

Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.

3.3.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines set forth in each individual Task Order issued by the City. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the established schedules

Item 20.
80237.00000\34369633.1
BB&K (2021) -3- PROFESSIONAL SERVICES AGREEMENT–ON CALL and deadlines.

3.3.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

3.3.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows:
 Rick Smeaton, Project Administrator

3.3.5 City's Representative. The City hereby designates Gabriel Perez, Development Services Director, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative").

City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Services or change the Consultant's total compensation subject to the provisions contained in this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.

3.3.6 Consultant's Representative. Consultant hereby designates Richard Smeaton, Project Manager, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement.

The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.3.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.

3.3.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its

Item 20.
80237.00000\34369633.1
BB&K (2021) -4- PROFESSIONAL SERVICES AGREEMENT–ON CALL subconsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.3.9 Period of Performance.

3.3.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.

3.3.9.2 Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement.

3.3.9.3 Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation.

Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

3.3.10 Laws and Regulations; Employee/Labor Certification.

3.3.10.1 Compliance with Laws. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause.

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3.3.10.2 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement.

3.3.10.3 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.3.10.4 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement.

3.3.10.5 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. City may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in this Section, or any other relevant water quality law, regulation, or policy.

3.3.10.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed.

3.3.11 Insurance.

3.3.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all

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BB&K (2021) -6- PROFESSIONAL SERVICES AGREEMENT–ON CALL insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.

3.3.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); (3) products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement.

3.3.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Commercial General Liability: (1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.

Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other

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BB&K (2021) -7- PROFESSIONAL SERVICES AGREEMENT–ON CALL exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability. (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(C) Professional Liability (Errors & Omissions): (1) Cancellation:

Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend. (D) Workers' Compensation: (1) Cancellation: Required
insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.

3.3.11.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

3.3.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

3.3.11.6 Deductibles and Self-Insured Retentions. Any deductible or selfinsured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

3.3.11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall

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BB&K (2021) -8- PROFESSIONAL SERVICES AGREEMENT–ON CALL not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.3.11.8 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.3.11.9 Enforcement of Agreement Provisions (non estoppel).

Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.

3.3.11.10 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.

3.3.11.11 Additional Insurance Provisions
(A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(C) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
(E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of

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BB&K (2021) -9- PROFESSIONAL SERVICES AGREEMENT–ON CALL liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
(F) Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.

3.3.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.

3.4 Labor Code Requirements.

3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project

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3.4.3 Compliance Monitoring. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant.

3.4.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5 Termination of Agreement.

3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.6 Indemnification.

3.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s Services, the Project

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BB&K (2021) -11- PROFESSIONAL SERVICES AGREEMENT–ON CALL or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.

3.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

3.7 General Provisions.

3.7.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.7.2 Independent Contractors and Subcontracting.

3.7.2.1 Use of Consultants. Consultant is aware of statutory and case law regarding classification of workers as independent contractors, including California Labor Code Section 2750.3 and Dynamex Operations West, Inc. v. Superior Court, 4 Cal. 5th 903 (2018). To ensure that Consultant is in compliance with the California Labor Code, Consultant shall only utilize its employees to provide the Services. Consultant may not provide the services through any independent contractor, subcontractor or subconsultant (“Subcontractor(s)”) unless approved by the City as set forth in Section 3.7.2.2 below. Consultant represents and warrants that all personnel who perform the Services on Consultant’s behalf are Consultant’s employees, and that Consultant complies with all applicable laws, rules and regulations governing its employees, including, but not limited to, the California Labor Code, Unemployment Insurance Code and all applicable Industrial Welfare Commission Wage Orders.

3.7.2.2 Prior Approval Required. Consultant shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of City. In the event that City authorizes Consultant to use a Subcontractor, Consultant shall enter into a written agreement with the Subcontractor, which must include all provisions of the Agreement, including a restriction on the Subcontractor’s use of further independent contractors, subcontractors or subconsultants without the City’s prior written consent.

3.7.3 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the

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BB&K (2021) -12- PROFESSIONAL SERVICES AGREEMENT–ON CALL respective parties may provide in writing for this purpose:

Consultant: Interwest
431 S. Palm Canyon Drive, Suite 200
Palm Springs, CA 92262
ATTN: Rick Smeaton ([email protected])
City: City of Coachella
53990 Enterprise Way
Coachella, CA 92236
ATTN: Gabriel Perez, Development Services Director
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.7.4 Ownership of Materials and Confidentiality.

3.7.4.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.

3.7.4.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City.

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3.7.4.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant.

3.7.4.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted.

3.7.4.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.7.4.6 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information.

Consultant shall have five (5) working days after receipt of the release notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.

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3.7.5 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.7.6 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.

3.7.7 Attorneys’ Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys’ fees and all costs of such action.

3.7.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City.

3.7.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.7.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.7.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.7.12 Assignment or Transfer. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination.

Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

3.7.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease

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BB&K (2021) -15- PROFESSIONAL SERVICES AGREEMENT–ON CALL of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.7.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.7.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.7.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.7.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.7.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.7.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.7.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.7.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination.

3.7.22 Order of Precedence. The following order and succession of the referenced documents shall govern in the event of conflict between documents:

3.7.22.1 Amendment(s)

3.7.22.2 This Agreement

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3.7.22.3 Task Orders
[SIGNATURES ON NEXT PAGE]

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SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT FOR ON-CALL

SERVICES BETWEEN THE CITY OF COACHELLA AND

INTERWEST
IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.

CITY OF COACHELLA INTERWEST
By:

Its:

Printed Name:

By:

Its:

Printed Name:

Approved By:

Maritza Martinez
Acting City Manager
Approved as to Form:
_____________________________________
Best Best & Krieger LLP
City Attorney
Attested By:

City Clerk

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BB&K (2021) Exhibit “B”-1 PROFESSIONAL SERVICES AGREEMENT–ON CALL
EXHIBIT "A"

SCOPE OF SERVICES

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EXHIBIT "B"

SAMPLE TASK ORDER FORM
Task Order No. _______
Agreement: On-Call Planning Services with INTERWEST
Consultant: INTERWEST
The Consultant is hereby authorized to perform the following services subject to the provisions of the Agreement identified above:

List any attachments: (Please provide if any.)
Dollar Amount of Task Order: Not to exceed $_____,_____.00 Completion Date: _____________
The undersigned Consultant hereby agrees that it will provide all equipment, furnish all materials, except as may be otherwise noted above, and perform all services for the work above specified in accordance with the Agreement identified above and will accept as full payment therefore the amount shown above.

CITY OF COACHELLA INTERWEST
Dated: Dated:

By: By:

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EXHIBIT "C"

COMPENSATION

Item 20.

STAFF REPORT
1/22/2025
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., City Engineer
SUBJECT: Resolution 2025-01, A Resolution of the City of Coachella, California, Adopting the 2024 City of Coachella Local Road Safety Plan
STAFF RECOMMENDATION:

Approve Resolution 2025-01, A Resolution of the City of Coachella, California, Adopting the 2024 City of Coachella Local Road Safety Plan
BACKGROUND:

In October 2019, Caltrans announced a Call for Local Roadway Safety Plan (LRSP) applications.

The City submitted an LRSP application to Caltrans and the application was accepted and state funding allocation of $44,000 was approved. The City committed to a local match of $16,000 for a total budget of $60,000 to conduct the LRSP.

On October 12, 2022 City Council adopted Resolution 2022-90 approving Master Agreement No. 08-5294S21 and Program Supplement Agreement No. 000000X76 between the State of California and the City of Coachella for the Local Road Safety Plan Project Federal Aid #LRSPL-5294(019).

The LRSP will provide the City a look-ahead for safety improvements that can be applied systemically and programmed though the Capital Improvement Plan. Additionally, this information will be used to help the City apply for grants and other funding opportunities to implement these safety improvements.

DISCUSSION/ANALYSIS:

The City of Coachella (City) has created a Local Roadway Safety Plan (LRSP), which identifies a framework to identify, analyze, and develop traffic safety enhancements on the City’s roadway network. The LRSP was developed in response to local issues and needs. Through the analysis, this report has identified emphasis areas to inform and further guide safety evaluation an planning for the City’s transportation network. The LRSP also analyzes crash data on an aggregate basis as well as at specific locations to identify high-crash locations, high-risk locations, and citywide trends and patterns.

The analysis of crash history on the City’s transportation network allows for opportunities to:

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1. Identify factors in the transportation network that inhibit safety for all roadway users,

2. Improve safety at specific high-crash locations, and

3. Develop safety measures using the four E’s of safety: Engineering, Enforcement, Education, and Emergency Response to encourage safer driver behavior and better severity outcomes.

With this LRSP, the City continues its safety efforts by identifying areas of emphasis and systemic recommendations to enhance safety.

FISCAL IMPACT:

No fiscal impact to CIP FY 24/25 budget.

ATTACHMENTS:

1. Resolution 2025-01

2. The 2024 City of Coachella Local Road Safety Plan

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Table of Contents
Executive Summary........................................................................................................................... ES-6

1. Introduction..........................................................................................................................................1

2. Vision and Goals .................................................................................................................................2

3. Process ...............................................................................................................................................4

3.1 Guiding Manuals ............................................................................................................................4

3.1.1 Local Roadway Safety Manual .................................................................................................5

3.1.2 Highway Safety Manual ...........................................................................................................5

3.2 Analysis Techniques ......................................................................................................................6

3.2.1 Crash and Network Screening Analysis....................................................................................6

3.2.2 Statistical Performance Measures ............................................................................................7

3.3 Future Analysis ............................................................................................................................ 10

4. Safety Partners.................................................................................................................................. 11

4.1 Stakeholder Meeting #1................................................................................................................ 11

4.2 Field Tour Stakeholder Workshop................................................................................................. 11

5. Existing Efforts................................................................................................................................... 11

6. Data Summary................................................................................................................................... 25

6.1 Roadway Network ........................................................................................................................ 25

6.2 Crash Data................................................................................................................................... 25

7. Crash Safety Trends.......................................................................................................................... 29

7.1 All Crashes................................................................................................................................... 29

7.2 Fatalities & Severe Injuries........................................................................................................... 30

7.3 Injury Levels................................................................................................................................. 31

7.4 Cause of Crash ............................................................................................................................ 32

7.5 Vulnerable Users.......................................................................................................................... 33

7.5.1 Pedestrian Crashes ............................................................................................................... 33

7.5.2 Bicycle Crashes..................................................................................................................... 33

7.6 Time of Day .............................................................................................................................. 35

7.7 Time of Year ............................................................................................................................. 35

7.10 Statewide Comparison.......................................................................................................... 35

7.11 Crash Network Screening Analysis Results........................................................................... 37

8. Best Practices Evaluation and Emphasis Areas ................................................................................. 45

8.1 Best Practices Evaluation............................................................................................................. 45

8.2 Emphasis Areas........................................................................................................................... 48

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8.2.4 Emphasis Area #1: Improper Use of Occupant Protection ...................................................... 48

8.2.1 Emphasis Area #2: Impaired Driving ...................................................................................... 48

8.2.2 Emphasis Area #3: Intersection Improvements....................................................................... 49

8.2.3 Emphasis Area #4: Aggressive Driving................................................................................... 50

9. Funding Sources & Next Steps .......................................................................................................... 51

9.1 Funding Sources.......................................................................................................................... 51

9.1.1 Highway Safety Improvement Program .................................................................................. 51

9.1.2 Caltrans Active Transportation Program................................................................................. 51

9.1.3 California SB 1....................................................................................................................... 52

9.1.4 California Office of Traffic Safety Grants................................................................................. 52

9.1.5 SCAG Sustainable Communities Program ............................................................................. 53

9.1.6 Safe Streets and Roads for All (SS4A) Grant Program ........................................................... 53

9.1.7 Infrastructure Investment and Jobs Act................................................................................... 53

9.2 Implementation Plan..................................................................................................................... 54

9.2.1 Monitoring.............................................................................................................................. 54

9.2.2 Analysis Update..................................................................................................................... 54

9.2.3 Implementation Strategies...................................................................................................... 54

9.3 Next Steps ................................................................................................................................... 55 APPENDIX A – CASE STUDY SHEETS ..................................................................................................... 56

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LIST OF FIGURES
Figure 1 – Critical Crash Rate Formula ................................................................................................8 Figure 2 – Probability of Specific Crash Types Exceeding Threshold Proportion ........................... 10 Figure 3 – Functional Classification & Signalized Intersections....................................................... 26 Figure 4 – All Crashes (2018-2023) ..................................................................................................... 27 Figure 5 – Fatal & Severe Injury Crashes (Map) (2018-2023) ............................................................. 28 Figure 6 – Crash Type by Year (2018-2023)........................................................................................ 29 Figure 7 – Fatal & Severe Injury Crashes (Chart) (2018-2023)........................................................... 31 Figure 9 – Crashes by Injury Levels (2018-2023) ............................................................................... 31 Figure 10 – Pedestrian & Bicycle Crashes (2018-2023) ..................................................................... 34 Figure 11 – Crash Network Screening Analysis Results (2018-2023) ............................................... 37

LIST OF TABLES
Table 1 – Review of Existing City Plans ............................................................................................. 12 Table 2 – Proposed Roadway Projects............................................................................................... 16 Table 3 – Review of City Projects from City of Coachella CIP........................................................... 24 Table 4 – Fatal and Severe Injury Crashes Categorized by Modes Involved (2018-2023) ................ 30 Table 5 - Cause of Crashes (2018-2023) ............................................................................................. 32 Table 7 – Comparison of Statewide and Coachella Fatal & Severe Injury Crashes.......................... 36 Table 7 – Analysis Results: Intersections .......................................................................................... 40 Table 8 – Analysis Results: Segments ............................................................................................... 42 Table 10 – Summary of Program, Policies, and Practices................................................................. 45

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Executive Summary
The City of Coachella (City) has created a Local Roadway Safety Plan (LRSP), which identifies a framework to identify, analyze, and develop traffic safety enhancements on the City’s roadway network. The LRSP was developed in response to local issues and needs. Through the analysis, this report has identified emphasis areas to inform and further guide safety evaluation and planning for the City’s transportation network. The LRSP also analyzes crash data on an aggregate basis as well as at specific locations to identify high-crash locations, high-risk locations, and citywide trends and patterns. The analysis of crash history on the City’s transportation network allows for opportunities to:

1. Identify factors in the transportation network that inhibit safety for all roadway users,

2. Improve safety at specific high-crash locations, and

3. Develop safety measures using the four E’s of safety: Engineering, Enforcement, Education, and Emergency Response to encourage safer driver behavior and better severity outcomes.

With this LRSP, the City continues its safety efforts by identifying areas of emphasis and systemic recommendations to enhance safety.

The City’s vision is to enhance the transportation network and reduce traffic fatalities and serious injury related crashes, and the goals for the City of Coachella include the following:

Goal #1: Identify areas with a high risk for crashes.

Goal #2: Illustrate the value of a comprehensive safety program and the systemic process.

Goal #3: Plan future safety improvements for near-, midand long-term.

Goal #4: Define safety projects for HSIP and other
program funding consideration.

This LRSP analyzes the most recent range of crash data
(January 1, 2018 – December 31, 2023) and roadway
improvements to assess historic trends, patterns, and areas of increasing concern.

Further, the crash history was analyzed to identify locations with elevated risk of crashes either through their crash histories or their similarities to other locations with more active crash patterns. Using a network screening process, locations were identified within the City that will most likely benefit from safety enhancements.

Using historic crash data, crash risk factors for the entire network were derived. The outcomes informed the identification and prioritization of engineering and non-infrastructure safety 409 5-year crashes
Fatalities 12
51 Serious
Injuries
43%
Due to
Agressive
Driving
11%
Due to
Impaired
Driving
Source: SWITRS - TIMS Database (2018-2023)

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measures to address certain roadway characteristics and related behaviors that contribute to motor vehicle crashes with active transportation users.

Emphasis areas were developed by revisiting the vision and goals developed at the onset of the planning process and comparing them with the trends and patterns identified in the crash analysis.

Emphasis Area #1: Occupant Protection
Emphasis Area #2: Impaired Driving
Emphasis Area #3: Intersection Improvements
Emphasis Area #4: Aggressive Driving
The following 9 case study locations were chosen to be representative of the corridor and intersection configurations throughout the City.

1. Signalized Intersection: Avenue 50 & Cesar Chavez Street

2. Roadway Segment: Avenue 52 from Hernandez St to Polk St

3. Signalized Intersection: Avenue 51 & Van Buren Street

4. Roadway Segment: Cesar Chavez Street from 1st Street to Bagdad Avenue

5. Signalized Intersection: Avenue 52 & Cesar Chavez Street

6. Unsignalized Intersection: Avenue 52 & Douma Street

7. Unsignalized Intersection: Avenue 53 & Calle Empalme

8. Signalized Intersection: Avenue 53 & Cesar Chavez Street

9. Signalized Intersection: 54th Avenue & Cesar Chavez Street These locations were identified through the analysis process based on their crash histories, stakeholder engagement, the observed crash patterns, and their different characteristics to provide the most insight into potential systemic safety countermeasures that the City can employ to achieve the most cost-effective safety benefits. Countermeasures were subjected to a benefit/cost assessment and scored according to their potential return on investment. These case studies can be used to select the most appropriate countermeasure, and to potentially phase improvements over the longer-term. The potential benefit of these countermeasures at locations with similar design characteristics can then be extrapolated regardless of crash history, allowing for proactive safety enhancements that can prevent future safety challenges from developing.

Additionally, this information can be used to help the City apply for grants and other funding opportunities to implement these safety improvements. These opportunities were assembled into the “countermeasure toolbox” shown below. The toolbox shows the crash reduction factor, which is the factor used to estimate the expected reduction in number of crashes after implementing a given countermeasure at a specific site (the higher the CRF, the greater the expected reduction in crashes). The toolbox also shows the countermeasure ID number from the California Local Roadway Safety Manual.

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Citywide Countermeasure Toolbox
ID Potential Countermeasures Where to apply?
Crash
Reduction
Factor
Per Unit
Cost Unit
SI16RA1 Convert intersection to roundabout (from
signal)
Signalized intersections Varies Varies Varies
S18PB1Install pedestrian countdown signal heads and
audible pedestrian push button systems
Signalized intersections with crosswalks 25% $60,600 Intersection S19PB Install high visibility crosswalk for signalized
intersections
Signalized intersections with no marked crossing
and pedestrian heads, with significant turning
movements
25% $18,600 EA
SI22PB Modify signal phasing to implement a Leading
Pedestrian Interval (LPI)
Signalized Intersections – especially those with
high pedestrian activity
60% $45,600 Intersection
NS16 Install raised median on approaches for
unsignalized intersections
Unsignalized intersections where related or
nearby turning movements affect the safety and
operation of an intersection
25% $760 LF (for 12-ft-wide
median)
NS21PB Install raised medians Locations that have a long pedestrian crossing to reduce exposure between pedestrian and motor
vehicles
45% $324 LF (10’ wide
median)
NS22PB Install pedestrian crossing at uncontrolled
locations (new signs and markings only)
Unsignalized intersections with high pedestrian
activity where sufficient sight distance is available
25% $45,600 EA
NS25PB Install Pedestrian Signal (including Pedestrian
Hybrid Beacon (HAWK))
Unsignalized intersections with high pedestrian
activity and high motor vehicle volumes and/or
speeds
55% $228,000 EA
NS07RA Convert intersection to mini/compact
roundabout (from stop or yields control on
minor road)
Locations where low speeds, low volume, and few
heavy vehicles are present. Typically in residential
neighborhoods.

Varies Varies Varies
R14 Road Diet (Reduce travel lanes and add a two
way left turn and bike lane)
Locations where related turning movements with
no designated turn/phases exist that affect safety
35% $79,200 Mile
1 This countermeasure typically covers pedestrian countdown signal heads, but can be also used for audible pedestrian push buttons

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ID Potential Countermeasures Where to apply?
Crash
Reduction
Factor
Per Unit
Cost Unit
R26 Install dynamic/variable speed warning signs Locations with excessive speeds 30% $22,800 Sign R34PB Install Separated Bike Lanes Locations with a high number of bicycle crashes and/or high bicycle traffic volumes, where
sufficient space is available for the selected
separation measure
45% $100,000 Mile
R35PB Install sidewalk/pathway (to avoid walking
along roadway)
Locations where no sidewalks or walkways exist 80% $30,000 Crossing - Pedestrian Bridge Locations where related sidewalks/pathways affect the safety of pedestrian and bicyclist
5% Varies Varies
-* Speed reduction efforts per California
Assembly Bill 43
Roadway segments 5% $1,000 Segment
*The City is not limited to the countermeasures in this toolbox and can utilize other approved countermeasures in its roadway safety planning.

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Near-term action items were identified to accelerate the City’s achievement of the goals and vision of this LRSP. The City can:
• Actively seek other funding opportunities to improve safety for all modal users,
• Collaborate with established safety partners & neighboring municipalities as improvements are made to create a cohesive transportation network, and • Iteratively evaluate existing and proposed transportation safety programs and capital improvements to design a safer transportation network in Coachella.

The City will be regularly monitored and update the analysis performed in this plan. A full plan update will be completed five years from the City Council’s adoption of this plan which will maintain eligibility for HSIP funding.

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1 1. Introduction
The City of Coachella (City), located in Riverside County, California, is a growing community with a rich history and diverse population. With a population of approximately 44,000 residents, Coachella offers a unique blend of small-town charm and modern amenities. The city is committed to economic development and has a strong sense of community. Coachella has a historic downtown area and a thriving art scene, making it an attractive destination for residents and visitors. This report identifies factors associated with the most prevalent vehicle crashes occurring in the City and proposes matching countermeasures to reduce or eliminate those crashes.

This Local Road Safety Plan (LRSP) identifies emphasis areas to inform and guide further safety evaluation of the City’s transportation network. The emphasis areas include the type of crash, certain locations, and notable relationships between current efforts and crash history. The LRSP analyzes crash data on an aggregate basis as well as at specific locations to identify high-crash locations, high-risk locations, and city-wide trends and patterns. The analysis of crash history throughout the City’s transportation network allows for the following opportunities:

1. Identify factors in the transportation network that inhibit safety for all roadway users,

2. Improve safety at specific high-crash locations, and

3. Develop safety measures using the four E’s of safety (Engineering, Enforcement, Education, and Emergency Response) to encourage safer driver behavior and better severity outcomes.

Coachella has taken steps to enhance all modal safety throughout the City and with this LRSP, Coachella is continuing to prioritize safety in its planning processes. This LRSP analyzes the most recent range of SWITRS crash data from January 1, 2018 – December 31, 2023 and roadway improvements to assess historic trends, patterns, and areas of increasing concern.

The intent of the LRSP is to:
• Create a greater awareness of road safety and risks
• Reduce the number of fatal and severe-injury crashes
• Develop lasting partnerships
• Support for grant/funding applications, and
• Prioritize investments in traffic safety.

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2 2. Vision and Goals
The Coachella LRSP evaluates the transportation network as well as non-infrastructure programs and policies within the City. Mitigation measures are evaluated using criteria to analyze the safety of road users (drivers, bicyclists, and pedestrians), the interaction of modes, the influences on the roadway network from adjacent municipalities, and the potential benefits of safety countermeasures. Through historical data and trends, proactive identification and safety opportunities can be identified and implemented without relying solely on a reaction and response to crashes as they occur.

As cities across the country have implemented LRSPs and systemically addressed the conditions leading to fatal and severe-injury crashes, the Federal Highway Administration (FHWA) has found that LRSPs effectively improve safety. LRSPs provide a locally developed and customized roadmap to directly address the most common safety challenges in the given jurisdiction. This project’s vision, goals, and objectives have been established to reflect discussions with Coachella staff, various stakeholders identified by City staff, and a review of existing plans/policies in the area.

VISION: To enhance the transportation network for all users to move towards zero traffic fatalities and serious injuries
Goal #1: Identify areas with a high risk for crashes.

Objectives:
• Identify intersections and segments that would most benefit from mitigation. • Identify areas of interest with respect to safety concerns for vulnerable users (pedestrians and bicyclists).

Goal #2: Illustrate the value of a comprehensive safety program and the systemic process.

Objectives:
• Demonstrate the systemic process’ ability to identify locations with higher risk for crashes based on present characteristics closely associated with severe crashes. • Demonstrate, through the systemic process, the gaps and data collection activities that can be improved upon.

Goal #3: Plan future safety improvements for near-, mid- and long-term.

Objectives:
• Identify safety countermeasures for specific locations (case studies). • Identify safety countermeasures that can be applied city-wide.

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3 Goal #4: Define safety projects for future Highway Safety Improvement Plan (HSIP) and other program funding consideration.

Objectives:
• Create the outline for a prioritization process that can be used in this and forth-coming cycles to apply for funding.
• Use the systemic process to create Project Case Studies. • Use Case Studies to apply for HSIP and other funding consideration. • Demonstrate the correlation between the proposed safety countermeasures with the Vision Zero Initiative and the California State Highway Safety Plan.

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4 3. Process
The primary goal for the City of Coachella and their safety partners is to provide safe, sustainable, and efficient mobility choices for their residents and visitors. Through the development and implementation of this LRSP, the City will continue its collaboration with safety partners to identify and discuss safety issues within the community.

Guidance on the LRSP process is provided at both the national (FHWA) and state (Caltrans) level, and both agencies have developed a general framework of data and recommendations for a LRSP.

FHWA encourages the following:
• The establishment of a working group (stakeholders) to participate in developing an LRSP • A review of crash, traffic, and roadway data to identify areas of concern • The identification of goals, priorities, and countermeasures to recommend improvements at spot locations, systemically, and comprehensively
Caltrans guidance follows a similar outline with the following steps:
• Establish leadership
• Analyze the safety data
• Determine emphasis areas
• Identify strategies
• Prioritize and incorporate strategies
• Evaluate and update the LRSP
This LRSP documents the results of data and information obtained, including the preliminary vision and goals for the LRSP, existing safety efforts, initial crash analysis, and developed emphasis areas. The LRSP recommendations consider the four E's of traffic safety defined by the California Strategic Highway Safety Plan (SHSP): Engineering, Enforcement, Education, and Emergency Response.

3.1 Guiding Manuals
This section describes the analysis process undertaken to evaluate safety within Coachella at a systemic level. This report identifies specific locations within the City that will benefit from safety enhancements and derives crash risk factors based on historic crash data using a network screening process. The outcome will inform the identification and prioritization of engineering and non-infrastructure safety measures by addressing certain roadway characteristics and related driving behaviors contributing to crashes. This process uses the latest national and state best practices for statistical roadway analysis described.

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5 3.1.1 Local Roadway Safety Manual
The Local Roadway Safety Manual: A Manual for California’s Local Road Owners (Version 1.7, April 2024) encourages local agencies to pursue a proactive approach when identifying and analyzing safety issues and preparing to compete for project funding opportunities. A proactive approach is the analyzation of safety in an entire roadway network through either a one-time network wide analysis or a routine analysis of the roadway network.2 According to the Local Roadway Safety Manual (LRSM), “the California Department of Transportation (Caltrans) – Division of Local Assistance is responsible for administering California’s federal safety funding intended for local safety improvements.” To provide the most beneficial and competitive funding approach, the analysis leading to countermeasure selection should focus on both intersections and roadway segments and maintain consideration of roadway characteristics and traffic volumes. The result should reflect a list of locations that are most likely to benefit from cost-effective countermeasures, preferably prioritized by benefit/cost ratio. The manual suggests using a mixture of quantitative and qualitative measures to identify and rank locations using both crash frequency and crash rates.

These findings should then be screened for crash type and severity patterns to determine the cause of crashes and the potential effective countermeasures. Qualitative analysis should include field visits and a review of existing roadway characteristics and devices. The specific roadway context can then be used to assess conditions that may decrease safety at the site and at systematic levels.

Countermeasure selection should be supported using Crash Modification Factors (CMFs). These factors are a peer reviewed product of research quantifying the expected rate of crash reduction expected from a given countermeasure. If more than one countermeasure is under consideration, the LRSM provides guidance on appropriate application of CMFs.

3.1.2 Highway Safety Manual
The American Association of State Highway and Transportation Officials (AASHTO) Highway Safety Manual (HSM), published in 2010, presents a variety of methods for quantitatively estimating crash frequency or severity at a variety of locations.3 This four-part manual is divided into the following parts: A) Introduction, Human Factors, and Fundamentals, B) Roadway Safety Management Process, C) Predictive Method, D) Crash Modification Factors.

In Chapter 4 of Part B in the HSM, the “Network Screening Process” is a tool for an agency to analyze the entire network and identify/rank locations that are most likely or least likely to realize a reduction in the frequency of crashes.
2 Local Roadway Safety Manual (Version 1.7) 2024. Page 5. 3 AASHTO, Highway Safety Manual, 2010, Washington D.C., http://www.highwaysafetymanual.org/Pages/About.aspx

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6 The HSM identifies five steps in this process:4

1. Establish Focus: Identify the purpose or intended outcome of the network screening analysis. This decision will influence data needs, the selection of performance measures and the screening method that can be applied.

2. Identify Network and Establish Reference Populations: Specify the types of sites or facilities being screened (i.e., segments, intersections, geometrics) and identify groupings of similar sites or facilities.

3. Select Performance Measures: There are a variety of performance measures available to evaluate the potential to reduce crash frequency at a site. In this step, the performance measure is selected as a function of the screening focus and the data and analytical tools available.

4. Select Screening Method: There are three principal screening methods described in this chapter (i.e., ranking, sliding window, peak searching). Each method has advantages and disadvantages; the most appropriate method for a given situation should be selected.

5. Screen and Evaluate Results: The final step in the process is to conduct the screening and analysis and evaluate the results.

The HSM provides several statistical methods for screening roadway networks and identifying high risk locations based on overall crash histories.

3.2 Analysis Techniques

3.2.1 Crash and Network Screening Analysis
Intersections and roadways were analyzed using four crash metrics:
• Number of Crashes
• Critical Crash Rate (HSM Ch. 4)
• Probability of Specific Crash Types Exceeding Threshold Proportion (HSM Ch. 4) • Equivalent Property Damage Only (HSM Ch. 4)
The initial steps of the crash analysis established sub-populations of roadway segments and intersections that have similar characteristics. For this study, intersections were grouped by their control type (Signalized or Unsignalized) and segments by their roadway category (Major Arterial, Primary Arterial, Secondary Arterial, Collector Arterial, Local). Individual crash rates were calculated for each sub-population. The population level crash rates were then used to assess whether a specific location has more or fewer crashes than expected. These subpopulations were also used to determine typical crash patterns to help identify locations where unusual numbers of specific crash types are seen.
4 AASHTO. Highway Safety Manual. 2010. Washington, DC. Page 4-2.

Item 21.
7 The network screening process ranks intersections and roadway segments by the number of crashes that occurred at each one over the analysis period, and then identifies areas that had more of a given type of crash than would be expected for that type of location. These crash type factors were 1) crash injury (fatal, serious injury, other visible injury, complaint of pain, property damage only), 2) crash type (broadside, rear-end, sideswipe, head-on, hit object, overturned, bicycle, pedestrian, other), 3) environmental factors (lighting, wet roads), 4) driver behavior (aggressive), and 5) driver impairment. With these additional factors, the locations were further analyzed and assigned a new rank.

From the results of the network screening analyses, a short-list of locations was chosen based on crash activity, crash severity, crash patterns, location type, and area of the City of Coachella to provide the greatest variety of locations covering the widest range of safety opportunities for safety toolbox development. The intent is to populate the safety toolbox with mitigation measures that will be applicable to most of the crash activity in the city. Ten locations will ultimately be selected for mitigation analysis.

3.2.2 Statistical Performance Measures
Critical Crash Rate (CCR)
Reviewing the number of crashes at a location is a method used to understand the cost to society incurred at the local level; however, it does not give a complete indication of the level of risk for those who use that intersection or roadway segment daily. The Highway Safety Manual describes the Critical Crash Rate method which provides a statistical review of locations to determine where risk is higher than that experienced by other similar locations. It is also the first step in analyzing for patterns that may suggest systemic issues that can be addressed at that location, and proactively at others to prevent new safety challenges from emerging.

The Critical Crash Rate compares the observed crash rate to the expected crash rate at a location based on facility type and volume using a locally calculated average crash rate for the specific type of intersection or roadway segment being analyzed. Based on traffic volumes and a weighted citywide crash rate for each facility type, a critical crash rate threshold is established at the 95% confidence level to determine locations with higher crash rates that are unlikely to be random. The threshold is calculated for each location individually based on its traffic volume and the crash profile of similar facilities.

Item 21.
8 Figure 1 – Critical Crash Rate Formula
SOURCE: HIGHWAY SAFETY MANUAL

DATA NEEDS
CCR can be calculated using:
• Daily entering volume for intersections, or VMT for roadway segments; • Intersection control types to separate them into like populations; • Roadway functional classification to separate them into like populations; • Crash records in GIS or tabular form including coordinates or linear measures.

STRENGTHS
• Reduces low volume exaggeration
• Considers variance
• Establishes comparison threshold
CCR Methodology
The Process of analyzing the CCR and comparing locations (separately by intersections and segments) is a multi-step process. The following is a high-level description of the process undertaken to develop the initial ranking of locations.

The first step in the process was to establish a city-wide crash rate for each facility population.

These populations are broken into two categories with sub-categories:
• Intersection:
o Signalized
o Unsignalized
• Roadway Classification:
o Major Arterial
o Minor Arterial
o Collector
o Local

Item 21.
9 The individual crash rate for each location was then calculated based on the associated traffic volume. This volume was either collected through data count resources or calculated based on the roadway classification. The next step was to establish a Significance Threshold. This threshold was used to determine what level of exceedance (how much the crash rate exceeded the critical crash rate) a location must have based on traffic volume to provide a high level of confidence that the crash occurring at the location is not random. For this study, a confidence level of 95% was used. The local crash rates were then compared to Significance Threshold to see if each location exceeded the expected CCR and if so, by how much. After this analysis was completed, the locations were ranked by their categories according to that level of exceedance.

Equivalent Property Damage Only (EPDO)
The equivalent property damage only (EPDO) method is described in the Highway Safety Manual. This method assigns weighting factors to crashes based on injury level (severe, injury, property damage only) to develop a property damage only score. In this analysis, the injury crash costs were calculated for each location (based on the latest Caltrans injury costs). This figure is then divided by the injury cost for a property damage only crash. The resulting number is the equivalent number of property damage only crashes at each site. This figure allows all locations to be compared based on injury crash costs. (Highway Safety Manual, Chapter 4).

Probability
The Highway Safety Manual describes the methodology for determining the probability that crash type is greater than an identified threshold proportion. This helps to identify locations where a crash type is more likely to occur.

DATA NEEDS
The probability of a specific crash type can be determined using crashes records with location data, and classifications of the locations (intersections or segments) studied.

STRENGTHS
• Can be used as a diagnostic tool
• Considers variance in data
• Not affected by selection bias
The HSM methodology first determines the frequency of a specific crash type at an individual location, then determines the observed proportion of that crash type relative to all crash types at that location. A threshold proportion is then determined for the specific crash type; HSM suggests utilizing the proportion of the crash type observed in the entire reference population (e.g. throughout the entire City of Coachella).

These proportions are then utilized to determine the probability that the proportion of a specific crash type is greater than the long-term expected proportion of that crash type.

Item 21.
10 Figure 2 – Probability of Specific Crash Types Exceeding Threshold Proportion SOURCE: HIGHWAY SAFETY MANUAL

3.3 Future Analysis
The City will conduct regular crash monitoring as described in Section 10.2. The City will then refresh the analysis and update the LRSP every 5 years to maintain eligibility for HSIP funding, as described in Section 10.2.

Item 21.
11 4. Safety Partners
Local stakeholders were included in the development of this report to ensure the local perspective was maintained at the forefront of planning efforts. A stakeholder group of City Public Works staff and external representatives from the Coachella Police Department, Coachella Unified School District, University of California, Riverside, Coachella Bicycle Club, Coachella Community Health Foundation, Coachella Downtown Partnership, and Coachella Transit Authority.

The local stakeholders were called together to offer insight on the safety issues present in the City’s transportation network. After the initial network screening and safety analysis, City Public Works and consultant staff met to discuss potential countermeasures and challenge areas through a field visit. The summary of the field visit meeting is outlined below.

4.1 Field Tour Workshop
The first stakeholder meeting was conducted after the field tour in person on August 16, 2024. At the meeting, stakeholders were introduced to the project and provided an overview of the data used, the required outputs, and the potential outcomes of the study.

In addition to the overview, stakeholders were asked to provide local insight and knowledge at nine “case study” locations that were identified after the initial network screening and crash analysis process.

4.2 Stakeholder Focus Workshop
On October 22, 2024, the project team introduced the project and presented the crash analysis through tables, charts, and map. The project locations were also introduced with its crash data and a potential countermeasure toolbox. The countermeasure toolbox is not meant to be a recommendation that the project location specifically needs to adopt but more as potential options to enhance the safety at the project locations. Stakeholders provided feedback that helped with the development of the plan.

5. Existing Efforts
Existing plans, policies, and projects that were recently completed, planned, or on-going were compiled at the start of the LRSP process to gain perspective on the existing efforts for transportation-related improvements within the City. High-level key points regarding transportation improvements and safety-related topics were identified to inform decision making in this LRSP.

Table 1 outlines the relevant existing City, County, and Regional plans and their improvements and main goals.

Table 2 outlines relevant proposed City transportation and safety projects listed in the relevant City, County, and Regional Plans.

Item 21.
12 Table 3 outlines the relevant existing and future City transportation projects, pedestrian improvement projects, and traffic calming & safety projects found in the Capital Improvement Program (CIP). The projects are accompanied by their timelines as well as a project description.

Table 1 – Review of Existing City Plans
Document Name Summary/Goals
City of Coachella
General Plan (2015)
• The City of Coachella General Plan was amended most recently in 2015 and plans for the City’s growth up to 2035. The plan details the current state of the City’s built and natural environment, addresses state mandated issues (land use, housing, transportation, open space, conservation, noise, and safety), and provides an additional element addressing community health and wellness.
• The goal of the plan is to provide a binding document that lays a blueprint for the City to grow from a small town to a mid-sized, regionally significant city where people can live, work, and play.
• The Mobility Element of the general plan outlines the current transportation system and establishes goals for the City’s transportation system moving forward. The Mobility Element presents policies to support complete streets, traffic calming, safe pedestrian and bicycle networks, transit-supportive development, sustainable transportation, and regional connectivity. It also lays out a plan to monitor the success of the implementation of these transportation goals over time.

City of Coachella
Active Transportation
Plan (2020)
• The City of Coachella Active Transportation Plan covers the City’s existing active transportation infrastructure and makes recommendations for improvements. The plan identifies parts of the City’s roadway system that need to be improved to encourage more active transportation and make it safer. The plan outlines the benefits of increasing active transportation usage in the city.
• The plan illustrates recommended changes and additions (signing, striping, roadway reconfigurations) to specific locations that can be made to improve safety for active transportation users.
• The plan also lays out community engagement, regional cooperation, and funding opportunities.

City of Coachella
Pavement
Management Report
(2024)
• The City of Coachella Pavement Management Report analyzes the current condition of the City’s pavement and provides guidance for future maintenance. The plan analyzes different maintenance scenarios to provide possible outcomes and recommendations.
• The plan’s recommendations include putting maintenance responsibility on Homeowners’ Associations, establishing a Community Facility District, raising taxes and pursuing grants to fund maintenance, and leveraging the proposed Riverside County Transportation Commission (RCTC) Tax Relief Plan.

Item 21.
13 Document Name Summary/Goals
Coachella Valley
Association of
Governments NonMotorized
Transportation Plan
(2010)
• The Coachella Valley Association of Governments Non-Motorized Transportation Plan outlines several objectives and policy guidelines to improve active transportation infrastructure in the region. The plan considers the existing active transportation plans and projects that have been published by cities in the region.
• The goals of this plan are to provide concrete guidance on increasing active transportation in the region and to promote cohesion among the active transportation plans and projects developed by cities in the region.

Coachella Valley
Association of
Governments
Pavement
Management Analysis
Report (2011)
• Coachella Valley Association of Governments Pavement Management Analysis Report outlines the importance of proper investment in pavement maintenance. The plan recommends pavement rehabilitation at intervals that ensure the most cost savings while providing sufficient pavement quality. The plan analyzes the entire road network in terms of maintenance costs.
• The goal of the plan is to guide the cities in the region to proper and costeffective pavement management to provide for a safe and well-maintained street network.

CV Link Conceptual
Master Plan (2016)
• The CV Link Conceptual Master Plan provides master plan for CV Link, a proposed multi-use path with various amenities that will span the region and connect cities. The plan describes the characteristics of the path, the characteristics of the communities it intersects, cost estimates for the capital, operations, and maintenance costs, and community engagement that will guide project development.
• The goals of this plan are to illustrate a high-level concept for the project, emphasize its importance in improving active transportation in the region, convey the project’s feasibility, and detail some proposed design aspects.

Eastern Coachella
Valley’s Action Plan
For Climate Resilience
(2019)
• Eastern Coachella Valley’s Action Plan For Climate Resilience covers grant opportunities (such as active transportation grants), community engagement strategies, existing climate-focused plans, new and model technology and policy ideas and guidance (such as housing policy guidance), shortfalls of existing policies, and localized recommendations to guide policymakers in the region to make sustainable and resilient decisions for the region. • The goal of the plan is to provide guidance for municipalities in the region to implement policies and make choices that enforce sustainability and climate resilience, both reducing harmful effects on the environment and proactively building infrastructure that provides protection against or is resilient to the worsening effects of climate change, especially in a region that is prone to extreme temperatures.

Item 21.
14 Document Name Summary/Goals
Coachella Valley
Association of
Governments Active
Transportation Plan
(2019)
• This plan outlines the current and future landscape of active transportation projects and programs in the Coachella Valley region. The plan includes and details individual community bicycle plans, regional funding sources, and design guidance.
• The goals of this plan are to create and maintain local and regional bicycle and pedestrian networks, and identify areas of improvement in necessary infrastructure, implement safety programs, and encourage biking and walking through the creation of a friendly cycling and pedestrian environment.

County of Riverside
General Plan (2020)
• The purpose of the County of Riverside General Plan is to provide an update to the regions land use and infrastructure needs, update current design standards and guidelines, and create and implement strategies for future developments.
• The goals of the circulation chapter of the plan are to describe different classes of bike lanes and paths in the region, implement an integral network of trails in throughout the County, and to consider environmental impacts when planning for future bike/ped infrastructure
Riverside County Long
Range Transportation
Study (2019)
• The Riverside County Long Range Transportation Study focuses on the long-term growth of transportation and transportation services in the region that includes but limited to transportation planning, regional challenges, funding, capital development for public transit and highways, and local roads improvement and traffic safety.
• The goals of this plan include improved quality of life, operational excellence, economy connectivity, and viable partnerships with all levels of government in the state (local, regional, and state) as it pertains to roads, transit, active transportation facilities, grants, and local Measure A Value Riverside County
Regional Park and
Open Space District
Comprehensive Tails
Plan (2018)
• The Riverside County guides the future of bicycle trails in Riverside County and provides an analysis of the current trails in the region. The plan also discusses design guidelines, policy issues, and potential trail partnerships for funding of future trails in the region.
• The goals of this plan are to create a network of trails that are line with current other plans and jurisdictions, accessible, and create recommendations for future maintenance and management of trails in the region.

Item 21.
15 Document Name Summary/Goals
Riverside County
Transportation
Commission Traffic
Relief Plan (2020)
• The RCTC Traffic Relief Plan is a strategy plan for Riverside County to help alleviate traffic congestion, improve traffic safety, improve transit frequency and reliability, and completing the regional trail system. • The plan includes implementation and improvements to programs such as Safe Routes to School, specialized transit grant programs, and Commuter Assistance Programs

Item 21.
16 Table 2 – Proposed Roadway Projects
Project Name Plan/Funding Project Description and
Location Status
Coachella Valley (CV)
Link
CV Link Conceptual Master
Plan (2016)
40 miles of Class I multi-use
path through the cities of the
Coachella Valley, paralleling
SR 111 and the Whitewater
River
Proposed
Valley Rd. and Cesar
Chavez St. Intersection
Improvement
City of Coachella Active
Transportation Plan (2020)
Improvement of pedestrian
safety at Valley Rd. and
Cesar Chavez St.

Proposed
Ave. 53 and Calle La
Paz Intersection
Improvement
City of Coachella Active
Transportation Plan (2020)
Improvement of pedestrian
safety at Ave. 53 and Calle La
Paz
Proposed
Ave. 53 and Calle
Bonita Intersection
Improvement
City of Coachella Active
Transportation Plan (2020)
Improvement of pedestrian
safety at Ave. 53 and Calle
Bonita
Proposed
9th St. and Pendleton
Way Intersection
Improvement
City of Coachella Active
Transportation Plan (2020)
Improvement of pedestrian
safety at 9th St. and
Pendleton Way
Proposed
Orchard St. and 8th St.

Intersection
Improvement
City of Coachella Active
Transportation Plan (2020)
Improvement of pedestrian
safety at Orchard St. and 8th
St.

Proposed
Orchard St. and 3rd St.

Intersection
Improvement
City of Coachella Active
Transportation Plan (2020)
Improvement of pedestrian
safety at Orchard St. and 3rd
St.

Proposed
Avenida de Oro South
of North School Parking
Lot Entrance
Intersection
Improvement
City of Coachella Active
Transportation Plan (2020)
Improvement of pedestrian
safety at Avenida de Oro
South of North School
Parking Lot Entrance
Proposed
Valley Rd. between
Tripoli Way and Las
Palmas St. Intersection
Improvement
City of Coachella Active
Transportation Plan (2020)
Improvement of pedestrian
safety at Valley Rd. between
Tripoli Way and Las Palmas
St.

Proposed
Van Buren St Sidewalks City of Coachella Active
Transportation Plan (2020)
Sidewalk on both sides of
Van Buren St from Ave 51 to
existing sidewalks
Proposed

Item 21.
17 Project Name Plan/Funding Project Description and
Location Status
Tyler St Sidewalk City of Coachella Active
Transportation Plan (2020)
Sidewalk on east side of Tyler
St. from Ave. 53 to Ave. 54 Proposed
Pendleton Way
Sidewalks
City of Coachella Active
Transportation Plan (2020)
Sidewalk on west side of
Pendleton Way from 8th St. to
9th St.

Proposed
Sidewalk on west side of
Pendleton Way from 7th St. to
130' south
Proposed
Ave. 52 Sidewalk City of Coachella Active
Transportation Plan (2020)
Sidewalk on north side of
Ave. 52 from Tyler St. to
Education Way
Proposed
Ave. 54 Sidewalk City of Coachella Active
Transportation Plan (2020)
Sidewalk on north side of
Ave. 54 from Calle Balderas
to Cesar Chavez St.

Proposed
Calhoun St Bikeways
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on
Calhoun St from Ave 48 to
Ave 49
Completed
Class II bike lanes on
Calhoun St from Ave 49 to
540’ south of Sagrado St
(South City Limit)
Completed
Class II bike lanes on
Calhoun St (southbound only)
from 1425' North of Ave 50 to
Ave 50
Completed
Frederick St
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes from Ave
49 to ¼ mile south of Ave 52 Completed
Ave 49
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on Ave 49
from Van Buren St to
Grapefruit Blvd.

Completed
Ave 51
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on Ave 51
from Van Buren St to
Harrison Blvd.

Completed
6th St
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class I sidewalk path on 6th
St from Harrison St to
Grapefruit Blvd.

Completed

Item 21.
18 Project Name Plan/Funding Project Description and
Location Status
Dillon Rd Bikeways
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on Dillon
Rd from Ave 44 to Harrison Pl Proposed
Class II bike lanes on Dillon
Rd from Whitewater River to
Ave 48
Proposed
Harrison St Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II buffered bike
lanes/NEV lanes on Harrison
St from Hwy 111 to Ave 54
Proposed
Shady Lane Bikeways
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on Shady
Lane from Orchard St to Ave
52 Proposed
Class I bike path on the east
side of Shady Ln. from 9th St
to Ave 54
Proposed
Ave 52 Bikeways
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on Ave 52
from Coachella Western city
limit (Calhoun St) to Harrison
St
Proposed
Class II bike lanes on Ave 52
from Tyler St to Whitewater
River
Proposed
Class II shared bike/NEV
lanes on Ave 52 from Tripoli
Way to Tyler St
Proposed
Class II bike lanes on Ave 52
from Whitewater River to SR86SProposed
Class II bike/NEV lanes on
Ave 52* from SR-86S to
Eastern end of road
Proposed
Class II bike/NEV lanes on
Ave 52* from Harrison St to
Tripoli Way
Proposed
Jackson St Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on
Jackson St from Ave 48 to
Ave 49
Proposed

Item 21.
19 Project Name Plan/Funding Project Description and
Location Status
1 st St Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class III bike route on 1st St
from Harrison St to Grapefruit
Blvd.

Proposed
Hwy 111 Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II buffered bike lanes
on Hwy 111 from Ave 54 to
3,520' south of Ave 54 (South
City Limit)
Proposed
Industrial Way Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on
Industrial Way from
Enterprise Way to Polk St
Proposed
Polk St Bikeways
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on Polk St
from Industrial Way to Ave 54 Proposed
Class II bike lanes on Polk St
from Ave 48 to Ave 52 Proposed
Enterprise Way Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on
Enterprise Way from Ave 52
to Ave 54
Proposed
Ave 51 Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes from 1330’
west of Van Buren St. (West
City Limit) to Van Buren St
Proposed
Shadow View Blvd.

Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on
Shadow View Blvd. from
Dillon Rd to Tyler St
Proposed
Bagdad Ave Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class III bike route on
Bagdad Ave from Douma St
to Grapefruit Blvd.

Proposed
SR-86S Expressway
Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class III bike route on SR86S Expressway from Dillon
Rd to Airport Blvd. (South City
Limit)
Proposed
Frederick St Bikeways
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class I bike path on Frederick
St from Ed Mitchell Dr to Ave
49 Proposed
Class II bike lanes from Ave
52 to Ave 54 Proposed

Item 21.
20 Project Name Plan/Funding Project Description and
Location Status
Ave 49 Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on Ave 49
from Jackson St to Van Buren
St
Proposed
Ave 50 Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on Ave 50
from 1010’ east of Jackson St
(West City Limit) to
Whitewater River
Proposed
Ave 44 Bikeways
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on Ave 44
from Harrison St to Dillon Rd Proposed
Class II buffered bike lanes
on Ave 44 from Monroe St to
Harrison St
Proposed
Whitewater River
Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class I bike/NEV path on
Whitewater River from Tyler
St to Airport Blvd
Proposed
Class I bike/NEV path on
Whitewater River from 1340’
east of Van Buren St (Indio
East City Limit) to Tyler St
Proposed
Ave 51/52 Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class I bike path midblock
between Ave 51 and Ave 52
from Van Buren St to
Frederick St
Proposed
Connector to Coachella
Canal
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class I bike path from Polk St
to 1930’ west of Pierce St Proposed
Mitchell Dr Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on Mitchell
Dr from Grapefruit Blvd. to
Van Buren St
Proposed
Ave 54 Bikeways
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on Ave 54
from Van Buren St to
Whitewater River
Proposed
Class I bike path on Ave 54
from Harrison St to Tyler St Proposed

Item 21.
21 Project Name Plan/Funding Project Description and
Location Status
Calhoun St Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on
Calhoun St from San Mateo
Ave to South City Limit
Proposed
Van Buren St Bikeways
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on Van
Buren St from Ave 48 to Ave
54 Proposed
Class II bike lanes on Van
Buren St from Ave 54 to
Airport Blvd.

Proposed
Tyler St Bikeways
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class I bike path on Tyler St
from Dillon Rd to Vista del
Norte
Proposed
Class II bike lanes on Tyler St
from Ave 48 to Ave 50 Proposed
Class III bike route on Tyler
St from Ave 50 to Ave 52 Proposed
Class II bike lanes on Tyler St
from Grapefruit Blvd. to 54th
Ave Proposed
Class I bike path on Tyler St
from Ave 54 to Airport Blvd. Proposed
Class II bike lanes on Tyler St
from Ave 54 to Airport Blvd. Proposed
Vista del Norte Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on Vista
del Norte from Tyler St to
Coachella Canal Proposed
Ave 48 Bikeways
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on Ave 48
from Tyler St to Coachella
Canal
Proposed
Class II buffered bike/NEV
lanes on Ave 48 from
Jackson St to Van Buren St
Proposed

Item 21.
22 Project Name Plan/Funding Project Description and
Location Status
Connector to I-10
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes from Ave
50 to I-10 Proposed
Ave 48 Multipurpose
Path
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class I multipurpose
path/NEV path on Ave 48
from Van Buren St to Dillon
Rd
Proposed
Dillon Rd Sidewalk Path
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class I sidewalk path/NEV
path on Dillon Rd from Ave 48
to Whitewater River
Proposed
Dillon Rd* Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike/NEV lanes on
Dillon Rd* from Harrison Pl to
Whitewater River
Proposed
Grapefruit Blvd.

Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on
Grapefruit Blvd. from Dillon
Rd/Ave 48 (West City Limit)
to Ave 54 (East City Limit)
Proposed
Spotlight 29 Casino
Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike/NEV lanes on
access road along east side
of Spotlight 29 Casino from
just south of I-10 to Harrison
Pl
Proposed
Harrison Pl Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike/NEV lanes on
Harrison Pl from access road
along east side of Spotlight
29 Casino to Dillon Rd
Proposed
Unpaved Road*
Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike/NEV lanes on
unpaved road from Ave 52 to
future extension to La
Entrada
Proposed
Ave 45 Bikeway
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on Ave 45
from Monroe St to Harrison St Proposed
Airport Blvd Bikeways
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes on Airport
Blvd from Orange St to
Buchanan St
Proposed
Class II bike lanes on Airport
Blvd from Monroe St to Polk
St
Proposed

Item 21.
23 Project Name Plan/Funding Project Description and
Location Status
Pierce St Bikeways
Coachella Valley Association
of Governments Active
Transportation Plan (2019)
Class II bike lanes from Ave
52 to Harrison St Proposed
Class I bike path from 1000’
North of Ave 55 to Ave 55 Proposed
Class II bike lanes on Pierce
St from 1320’ north of Ave 55
(North City Limit) to Ave 55
(South City Limit)
Proposed
Dillon Rd and Lucky Wy Dillon Rd Street Improvement
Plan
New signalized intersection at
Dillon Rd and Lucky Wy Proposed
Van Buren St and Dan
Ed Mitchell Dr
Rancho Las Flores Park
Project Phase 2
New signalized intersection at
Van Buren St and Dan Ed
Mitchell Dr adjacent to
Rancho Las Flores Park
Proposed
Ave 50 and Tyler St Avenue 50 Corridor Project New signalized intersection at Avenue 50 and Tyler St Proposed
Ave 53 and Calle
Empalme
Heptagon Seven on-call
engineering services budget
New roundabout at the
intersection of Ave 53 and
Calle Empalme
Proposed

Item 21.
24 Table 3 – Review of City Projects from City of Coachella CIP Project Name Timeline Roadway Improvements
City of Coachella Mobility
Projects Completed
New bike lanes, sidewalks, pathways, pedestrian
crossings, intersection modifications, signing and lighting improvements completed in 2018 and funded through
competitive grants.

City of Coachella
Interconnect Project Completed Synchronization of traffic signals throughout the city using a fiber optic backbone. Completed in 2016 Avenue 52 Grade Separation Completed Grade separation of Ave 52 from SR 111 and railroad tracks and new connector road. Completed in 2015.

Bagdouma Park
Improvements Completed
New park design informed by public outreach. New road
along west side of park and two new traffic signals.

Completed in 2014.

Rancho Las Flores Park Completed Park design and programming informed by public outreach. Funded by Prop 84 grant. Completed in 2012.

Street R.E.A.S. Rehabilitation
Project
Under
Construction
Slurry seal of the City’s roadways using Rubberized
Emulsion Aggregate Slurry (REAS).

Avenue 50 Corridor Project Under
Construction
Various intersection and roadway capacity expansions,
grade separation from railroad tracks, SR 86 interchange expansion, and extension to I-10.

Dillon Corridor Project Future
Various roadway capacity and interchange
improvements on Dillon Rd from Ave 48 to Vista Del
Norte.

Arts and Music Line Future
9-mile bike route along Ave 48 between Washington St
and Dillon Rd, on tothe Whitewater River, spanning the
cities of La Quinta, Indio, and Coachella

Item 21.
25 6. Data Summary
This section describes the data sources used for the analysis process of this LRSP.

6.1 Roadway Network
The California Department of Transportation (Caltrans) California Road System (CRS) GIS database was used to build the base roadway network used for this analysis. Intersections and roadway segments were divided into control and classification categories so that each set could have its own crash rates and be compared with similar facilities or control type. Functional Classifications were imported from the city’s General Plan and confirmed by city staff. Information on intersection traffic control was provided by the city and included in the analysis network. The crash analysis requires each intersection to be classified by type: Signalized or Unsignalized.

Figure 3 illustrates the City of Coachella’s roadway functional classification and intersection control type, respectively, as used for this study.

6.2 Crash Data
Crash data was collected from the Transportation Injury Mapping System (TIMS) for the period from January 1, 2018, through December 31, 2023. Six years of data are utilized instead of the standard three years to provide more history to evaluate trends or patterns. Analysis of the raw crash data is the first step in understanding the specific and systemic challenges faced throughout the City. Analyzing the six years of data provided insight on the following crash trends and patterns. All crashes analyzed in the study period are shown in Figure 4. Analyzing the six years of data provided insight on the crash trends and patterns detailed in Section 7. The locations of fatal and severe injury crashes are displayed in Figure 5.

Item 21.
26 Figure 3 – Functional Classification & Signalized Intersections

Item 21.
27 Figure 4 – All Crashes (2018-2023)

Item 21.
28 Figure 5 – Fatal & Severe Injury Crashes (Map) (2018-2023)

Item 21.
29 7. Crash Safety Trends
The analysis was conducted using a network screening process for the City-maintained roadway system based on crash records spanning from January 1, 2018, to December 31, 2023. This section contains the results of the analysis, which included the evaluation of Coachella’s fatal and serious injury (generally denoted as K+SI) crashes, statewide K+SI crashes, pedestrian crashes, bicycle crashes, crash severity levels, and crash causes.

7.1 All Crashes
This report utilized crash data for a five-year period to provide a better understanding of trends and to reflect the patterns in crashes that have occurred on City streets. Data used for this report were extracted from TIMS analytics on August 7, 2024, and was current as of that date. Crash data from January 1, 2018, through December 31, 2023, as reported to TIMS from the local enforcement, indicated that during this time there were 409 crashes recorded within Coachella.

During the study period, the most common occurring crash types were Broadsides (40%) and Rear-Ends (27%). The total number of crashes increased between 2018 and 2019, before decreasing in 2020 and then generally increasing until the end of the study period to return to 2019 levels. Total number of crashes in a calendar year peaked in 2022, at 85 crashes. Figure 6 shows the crash type by year.

Figure 6 – Crash Type by Year (2018-2023)
Source: SWITRS - TIMS Database (2018-2023)
0 10
20 30
40 50
60 70
80 90
2018 2019 2020 2021 2022 2023
No. of Crashes
Not Stated Head-On Sideswipe Rear End Broadside
Hit Object Overturned Vehicle/Pedestrian Other

Item 21.
30 7.2 Fatalities & Severe Injuries
During the study period, 12 fatal crashes and 51 suspected serious or severe injury crashes occurred, as seen in Figure 5. Table 4 outlines the fatal and severe injury crashes categorized by modes involved.

Table 4 – Fatal and Severe Injury Crashes
Categorized by Modes Involved (2018-2023)
Involved with # of Severe Injury
Crashes # of Fatal Crashes
Bicycle 4 1
Fixed Object 7 1
Motor Vehicle on Other
Roadway
1 0
Non-collision 3 0
Other Motor Vehicle 25 6
Other Object 3 0
Parked Motor Vehicle 0 0
Pedestrian 7 4
Not Stated 1 0

Item 21.
31 Figure 7 – Fatal & Severe Injury Crashes (2018-2023) Source: SWITRS - TIMS Database (2018-2023)

7.3 Injury Levels
As shown in Figure 8, fatalities and severe injuries totaled 16% of all crashes. Minor or visible injuries totaled 28%, and possible injuries totaled 56%.

Figure 8 – Crashes by Injury Levels (2018-2023)
Source: SWITRS - TIMS Database (2018-2023)
1 2 2
3 1
3 7
13 8
2 14
7 0
2 4
6 8
10 12
14 16
2018 2019 2020 2021 2022 2023
No. of Crashes
Fatal Injury Suspected Serious Injury or Severe Injury
3%
13%
56% 28%
Fatal Injury Suspected Serious Injury or Severe Injury
Minor Injury or Visible Injury Possible Injury or Complaint of Pain

Item 21.
32 7.4 Cause of Crash
The highest recorded cause of crashes in Coachella during the study period is Unsafe Speed at

24.69%, followed by Automobile Right of Way at 18.34% and Traffic Signals and Signs at

17.11%. Traffic Signals and Signs type occurs at intersections or roadway segments where drivers fail to obey traffic signs or road signs.

Table 5 - Cause of Crashes (2018-2023)
Primary Crash Factor No. of Crashes %
Unsafe Speed 101 24.69%
Automobile Right of Way 75 18.34%
Traffic Signals and Signs 70 17.11%
Driving or Bicycling Under the Influence of
Alcohol or Drug
39 9.54%
Improper Turning 39 9.54%
Unknown 17 4.16%
Unsafe Lane Change 17 4.16%
Pedestrian Violation 11 2.69%
Unsafe Starting or Backing 8 1.96%
Not Stated 8 1.96%
Pedestrian Right of Way 7 1.71%
Other Hazardous Violation 5 1.22%
Wrong Side of Road 5 1.22%
Other Than Driver (or Pedestrian) 3 0.73%
Following Too Closely 3 0.73%
Improper Passing 1 0.24%
Unsafe Speed 101 24.69%
Automobile Right of Way 75 18.34%
Traffic Signals and Signs 70 17.11%
Driving or Bicycling Under the Influence of
Alcohol or Drug
39 9.54%
Improper Turning 39 9.54%
Unknown 17 4.16%
Unsafe Lane Change 17 4.16%
Pedestrian Violation 11 2.69%
Source: SWITRS - TIMS Database (2018-2023)

Item 21.
33 7.5 Vulnerable Users

7.5.1 Pedestrian Crashes
28 pedestrian involved crashes occurred during the study period, resulting in 4 fatal crashes, 7 suspected serious or severe injury crashes, 7 minor or visible injury crashes, and 10 possible injury or complaint of pain crashes. Figure 9 shows the locations of pedestrian crashes during the study period.

7.5.2 Bicycle Crashes
During the study period, 24 crashes involving bicycles were reported. Of these, 1 was fatal, 4 resulted in suspected serious or severe injuries, 12 resulted in minor or visible injuries, and 7 resulted in possible injuries or complaints of pain. Figure 9 shows the location of bicycle crashes during the study period.

Item 21.
34 Figure 9 – Pedestrian & Bicycle Crashes (2018-2023)

Item 21.
35 7.6 Time of Day
Crashes in Coachella occurred more in the PM hours versus the AM hours, with 71.4% of crashes occurring in the PM hours, and 28.6% occurring in the AM hours. The peak period of crash activity was from 1:00 pm to 10:00 pm. A significant number of crashes occurred during nighttime hours. 38.6% of crashes occurred at night or during the dusk/dawn hours. 6.4% of crashes occurred at night where there were no streetlights.

7.7 Time of Year
The total number of crashes vary by month of year. The most common month for crashes was September, with 46 crashes between 2018 and 2023. Crashes tended to occur more frequently in the later half of each calendar year. The month with the fewest number of crashes was February, with 20 total crashes between 2018 and 2023.

7.8 Behavioral Driving
Aggressive driving and impaired driving are two important behavioral factors that often significantly contribute to crash types and severities. These areas are studied in the analysis.

Caltrans defines aggressive driving as behaviors that include speeding, tailgating, and running stop signs or red lights. These behaviors were predominant in 42.5% of the crashes in Coachella during the study period.

Impaired driving is defined by Caltrans as any instance where a driver, pedestrian, bicyclists, or motorcyclist is under the influence of alcohol, illicit drugs, or prescribed or over-the-counter medication. 10.8% of the crashes in Coachella during the study period (2018-2023) involved impairment. Impairment was the primary collision factor in 9.5% of the crashes in Coachella during the study period

7.9 Driver Age
Two groups of drivers typically have a higher impact on the number of crashes. Aging Drivers (age 65 and up) and Young Drivers (ages 16-25) are more often found at fault for crashes they are involved in. In Coachella, the crash data for 2018-2023 period indicated that 79% of the crashes within Coachella involved Seasoned/Mature Drivers, 41% involved Young Drivers, and 12% involved Aging Drivers.

7.10 Statewide Comparison
A comparison of fatal & severe injury crash data to the State averages were conducted for data from 2009-2018 (the most recent statewide data available). These numbers may vary slightly from those mentioned previously, due to the differences in the years of the study period. The following are areas where Coachella’s crash rates are higher or lower than those of the State. These numbers specifically compare the proportion of fatal and serious injury crashes that have the characteristics listed in Table 6.

Item 21.
36 Table 6 – Comparison of Statewide and Coachella Fatal & Severe Injury Crashes (2009-2018)
Challenge Areas
Statewide Coachella
F+SI Crashes
(2009-2018)
% of F+SI
Crashes (2009-
2018)
F+SI Crashes
(2009-2018)
% of F+SI
Crashes (2009-
2018)
% Point
Difference
Total 133,737 100.0% 105 100.0% -
Improper Use of Occupant
Protection 19,016 14.2% 28 26.7% 12.4%
Impaired Driving 33,795 25.3% 38 36.2% 10.9%
Intersections 31,587 23.6% 35 33.3% 9.7%
Aggressive Driving 44,253 33.1% 43 41.0% 7.9%
Driver Licensing 7,428 24.7% 12 32.4% 7.8%
Distracted Driving 6,712 5.0% 9 8.6% 3.6%
Pedestrians 25,713 19.2% 22 21.0% 1.7%
Commercial Vehicles 8,523 6.4% 8 7.6% 1.2%
Lane Departure 57,850 43.3% 44 41.9% -1.4%
Work Zones 1,919 1.4% 34 0.0% -1.4%
Young Drivers 11,471 13.1% 0 10.5% -2.6%
Bicyclists 11,088 8.3% 5 4.8% -3.5%
Aging Drivers (65+) 16,525 12.4% 7 6.7% -5.7%

Item 21.
37 7.11 Crash Network Screening Analysis Results
Figure 10 below show the results of the crash network screening analysis, with the number of crashes at both intersections and mid-block roadway segments.

Figure 10 – Crash Network Screening Analysis Results (2018-2023)

Item 21.
38 Table 7 and 8 show the number of crashes occurring at the significant locations in Coachella by crash type for the locations that will be studied further in the Report, and highlights locations in which the probability of those crash types exceeding the threshold proportion is greater than 33%.

The tables are ordered by the number of crashes that occurred at that segment or intersection.

To be statistically significant, besides two exceptions, only locations where more than two crashes occurred are represented. At locations with two or less crashes, random chance can account for crash history as much or more than specific roadway characteristics.

The tables are separated into sub-sections visible by the blue gradient. The first two columns, Crashes and CCR, represent the level of crash activity in absolute terms, and as relative to other similar locations, respectively.

Per guidance from the Local Roadway Safety Manual (LRSM) each sub-population of locations was ranked according to the number of crashes. The second column shows the CCR, which highlights whether or not the crash activity was higher or lower than the average for the subpopulation based on the individual segment or intersection volume. This volume was either collected through data count resources or calculated based on the roadway classification. All averages used in the CCR calculation were established based on City of Coachella crash data to determine what locations might be best to prioritize at the local level. This process highlights locations of crashes that are unusual for the City to determine Coachella’s challenge areas, and not problems faced by peer cities that do not apply in Coachella. The remaining columns total crashes by type, to evaluate each sub-population and understand what proportion of crashes in the City are of a particular type. The citywide proportion was compared with the local intersection or segment specific proportion to determine which locations have more of a given crash type than would be expected when considering the City average. A confidence level of 95% was used for the CCR Calculations. For this study, two categories of ranges were highlighted:
• Light Gray: >50% probability that this crash type is over-represented on this segment/intersection as compared to other characteristically similar locations within the City of Coachella. Although these locations have a slightly higher probability of this crash type than their counterparts, they are not necessarily highly significant.
• Dark Gray: >75% probability that this crash type is over-represented on this segment/intersection as compared to other characteristically similar locations within the City of Coachella. These locations are highly significant in regard to the number of crashes occurring here and should be further investigated.

After this analysis was completed, the locations were ranked against other similar locations within the City by their categories according to the expected proportion of that crash type within Coachella. Locations with higher-than-expected crashes of that type were identified by the probability that random chance would not account for exceedances.

Item 21.
39 Additionally, it should be noted that the columns for Crash Severity, Type, Involved With, and Behavior are additional characteristics of the crash and should not be counted as a separate crash.

The following provides an example of how to read Tables 7 and 8.

Table Definitions:
• Total Crashes: Number of crashes observed at the intersection or segment from January of 2018 through December of 2023.
• Severity: The number of severe injury and fatal crashes that occurred at this location in the study period.
• Fatality: The number of fatal crashes that occurred at this location in the study period. • Broadside, Sideswipe, Rear-End, Head-On, Hit Object, Overturned, Other, Pedestrian, Bicycle: The number of these types of crashes that occurred at this location in the study period.
• Other: The number of miscellaneous crash types (mostly single vehicle) that occurred at this location in the study period.
• Aggressive, Dark, Wet: The number of the crashes with this factor identified as the cause of crash.

Item 21.
40 Table 7 – Analysis Results: Intersections
No.

Intersection
Crashes
Local CCR Differential
1 EPDO
2 Fatal
Serious Injury
Other Visible Injury
Complaint of Pain
PDO
BroadsideSideswipe
Rear End
Head On
Hit Object
Overturned
Other
Pedestrian
Bicycle
Aggressive
Distracted
Impaired
Dark
Wet
Signalized Intersections
1 Westerfield Way & Cesar Chavez St 17 0.0 276 1 3 13 7 2 5 2 1 2 12 2 2 Cesar Chavez St & 50th Ave 13 0.0 265 1 6 6 6 2 4 1 1 7 2 1 3 48th Ave & Van Buren St 12 -0.1 78 1 11 5 1 3 3 6 3 1 4 52nd Ave & Cesar Chavez St 11 0.0 239 1 3 7 8 3 4 3
5 Cesar Chavez St & Park Ln 11 0.0 239 1 3 7 3 1 5 2 7 1 6 54th Ave & Cesar Chavez St 10 0.0 392 2 3 5 8 1 5 1 1 7 Cesar Chavez St & 51st Ave 9 0.0 232 1 4 4 6 2 1 2 4 1 8 52nd Ave & Van Buren St 9 -0.1 69 3 6 2 1 5 1 6 1 1
9 50th Ave & Van Buren St 7 0.0 360 2 5 1 1 5 6 1
10 50th Ave & Calhoun St 6 -0.1 50 3 3 5 1 3 1
11 48th Ave & Grapefruit Blvd 5 0.0 194 1 1 3 2 2 1 1 1 1 12 53rd Ave & Cesar Chavez St 4 0.0 29 1 3 2 1 1 2 1
13 51st Ave & Van Buren St 4 -0.1 188 1 1 2 4 2
14 Industrial Way & 52nd Ave 4 -0.1 34 2 2 2 1 1 2 1
15 50th Ave & Frederick St 4 0.0 188 1 1 2 1 1 1 1 2 1
Unsignalized Intersections
1 Bagdad Ave & Cesar Chavez St 12 0.0 409 2 4 6 4 3 1 1 3 1 5 1 1 1

Item 21.
41 No.

Intersection
Crashes
Local CCR Differential
1 EPDO
2 Fatal
Serious Injury
Other Visible Injury
Complaint of Pain
PDO
BroadsideSideswipe
Rear End
Head On
Hit Object
Overturned
Other
Pedestrian
Bicycle
Aggressive
Distracted
Impaired
Dark
Wet
2 50th Ave & Grapefruit Blvd 7 -0.1 215 1 3 3 1 1 3 1 1 4 1 1 1 3 52nd Ave & Genoa Dr 6 -0.1 46 2 4 4 2 5 1 1
4 Cairo Ave & Cesar Chavez St 5 0.0 352 2 1 2 2 2 1 2 1 1 1 5 Calhoun St & San Ignacio Ave 5 -0.1 35 1 4 5 5 2 2
6 Grapefruit Blvd & 54th Ave 4 0.0 188 1 1 2 1 1 2 1 1 2 7 52nd Ave & Jennifer Way 4 -0.1 29 1 3 1 1 1 1 2
8 52nd Ave & Tripoli Way 4 0.0 183 1 3 2 1 1
9 52nd Ave & Las Palmas St 4 -0.1 29 1 3 1 1 2 1 1
10 Fiesta Rd & Van Buren St 4 0.0 188 1 1 2 3 1 1
11 Grapefruit Blvd & Mitchell Dr 4 0.0 346 1 1 1 1 2 1 1 1 2 1 12 52nd Ave & Douma St 3 0.1 494 3 1 2 1 1 1
13 6th St & Cesar Chavez St 2 0.0 12 2 1 1 1
14 53rd Ave & Calle Empalme 0 -0.6 0

1. Local Critical Crash Rate Differential

2. Equivalent Property Damage Only Crashes
= Local CCR Differential > 1.0 = Local CCR Differential 0.33-1.0 = Local CCR Differential < 0.33 = 90-100% probability that crash type is overrepresented = 80-90% probability that crash type is over-represented = 70-80% probability that crash type is over-represented

Item 21.
42 Table 8 – Analysis Results: Segments
No. Facility Limits
Crashes
Local CCR
Differential
1 EPDO
2 Fatal
Serious Injury
Other Visible Injury
Complaint of Pain
PDO
Broadside
Sideswipe
Rear End
Head On
Hit Object
Overturned
Other
Pedestrian
Bicycle
Aggressive
Distracted
Impaired
Dark
Wet
Principal Arterial
1 Grapefruit
Blvd
Dillon Rd
Overpass to
Mitchell Dr
7 0.1 378 2 4 1 3 1 2 1 2 1
2 Cesar
Chavez St
1st St to 50th
Ave 5 0.0 198 1 2 2 3 1 1 1
3 Cesar
Chavez St
50th Ave to
Grapefruit Blvd 4 0.0 192 1 2 1 3 1
4 Dillon Rd Harrison Pl to
Vista Del Sur 4 0.1 188 1 1 2 2 1 1 1
5 Grapefruit
Blvd
Mitchell Dr to
49th Ave 3 -0.1 177 1 2 2 1 2 1
6 Grapefruit
Blvd
49th Ave to
Gateway
Center
Southern
Driveway
3 -0.1 177 1 2 2 1 2 1
7 Dillon Rd
48th Ave to
Grapefruit Blvd
Underpass
3 0.1 18 3 1 2
8 Cesar
Chavez St
53rd Ave to
54th Ave 2 -0.2 12 2 2 1
9 Grapefruit
Blvd
Gateway
Center
Southern
Driveway to
Park Ln
2 -0.1 12 2 2 1 1
10 Grapefruit
Blvd
53rd Ave to
54th Ave 2 -0.2 17 1 1 1 1 1 1
11 Dillon Rd Grapefruit Blvd
Underpass 2 5.8 12 2 1 1 1 1

Item 21.
43 No. Facility Limits
Crashes
Local CCR
Differential1
EPDO2
Fatal
Serious Injury
Other Visible Injury
Complaint of Pain
PDO
Broadside
Sideswipe
Rear End
Head On
Hit Object
Overturned
Other
Pedestrian
Bicycle
Aggressive
Distracted
Impaired
Dark
Wet
12 Cesar
Chavez St 4th St to 6th St
2-0.2 171122
Minor Arterial 1 50th Ave
Hornblend St to
Calle Puesta del
Sol
3 0.2 2721111111
2 52nd Ave
Industrial Wy to
La Ponderosa
Dr
2 0.1 171111111
3 Airport
Blvd
Calhoun St to
Van Buren St
2 0.2 212211
4 50th Ave Kenmore St to
Cesar Chavez St
2 0.2 17111
5 50th Ave
Magnolia/Tyler
St to Tyler
St/50th Ave
2 0.0 32921121
6 52nd Ave Hernandez St
to Polk St
1-0.1 11111
Major Collector 1
Van Buren
St
48th Ave to
49th Ave
2-0.1 1221111
2 Van Buren
St
Private Rd to
Manhattan Dr
2 0.1 1711111
3 Tyler St Tyler Ln to 53rd
Ave
2 1.1 122211
Minor Collector

Item 21.
44 No. Facility Limits
Crashes
Local CCR
Differential
1 EPDO
2 Fatal
Serious Injury
Other Visible Injury
Complaint of Pain
PDO
Broadside
Sideswipe
Rear End
Head On
Hit Object
Overturned
Other
Pedestrian
Bicycle
Aggressive
Distracted
Impaired
Dark
Wet
1 52nd Ave Polk St to
Fillmore St 2 0.1 175 1 1 1 1 1 1

1. Local Critical Crash Rate
Differential

2. Equivalent Property Damage Only Crashes
= Local CCR Differential > 1.0 = Local CCR Differential 0.33-1.0 = Local CCR Differential < 0.33 = 90-100% probability that crash type if over-represented = 80-90% probability that crash type is over-represented = 70-80% probability that crash type is over-represented

Item 21.
45 8. Best Practices Evaluation and Emphasis Areas

8.1 Best Practices Evaluation
Table 9 identifies existing plans and policies that were recently completed, or are planned, or ongoing within the City of Coachella. The intent of this review is to provide an idea of the types of strategies in place or encouraged by the City that may impact the safety analysis process. It will also identify opportunity areas where the City could adopt non-infrastructure countermeasures.

This table also ties each topic and enhancement to the emphasis areas that are laid out in Section

8.2. Table 9 – Summary of Program, Policies, and Practices Topic Initiatives/ Current Status Opportunities for
Implementation or Enhancement

COMMITTEES / ROLES
Does the City have an
Active Transportation
Coordinator?
No, the City does not have an
Active Transportation Coordinator
Develop an Active Transportation
Coordinator role; Plan to maintain
the role through personnel
changes
Does the City have a
Safety or Active
Transportation Advisory
Committee?
No, the City does not have a
Safety or Active Transportation
Advisory Committee
Develop a committee and have
board committee meetings to
discuss roadway and
transportation safety issues and
efforts
Does the City have an
Active Transportation
Safety Education
Program?
No, the City does not have an
Active Transportation Safety
Education Program
Develop an Active Transportation
Safety Education Program

POLICY / PLANS
Does the City have a
Complete Streets Plan?
No, the City does not have a
Complete Streets Plan
Develop a Complete Streets Plan;
Continue to plan for complete
streets improvements as part of
regular planning process
Does the City assess
Traffic Impact Fees?
Yes, the City currently assesses
impact fees
Continue to assess Traffic Impact
Fees and apply funding to
transportation improvements
Does the City have a Safe
Routes to School
program?
Yes, although the current plan is
outdated and most of the projects
listed in the plan have been
completed
Continue following
recommendations laid out in
current plan; Develop an updated
Safe Routes to School program
with funding, utilize crash analyses
to refocus efforts
Does the City implement
Traffic Calming Policies?
Yes, the City has installed median
refuge islands, RRFBs, curb
extensions, and speed bumps at
strategic locations
Continue to implement traffic
calming policies where necessary

Item 21.
46 Does the City regularly
conduct Speed Surveys?
No, the City does not regularly
conduct Speed Surveys
Develop a plan to conduct regular
speed surveys required by
California Vehicle Code; Identify
opportunities for speed limit
reduction per new law, AB 43.

Does the City utilize
Warrants for Stop Signs
and Signals?
Yes the City utilizes Warrants for
Stop Signs and Signals
Continue to utilize warrants for
stop signs and signals
Does the City have
Transportation Demand
Management (TDM) or
Vehicle Miles Travelled
(VMT) Reduction
policies?
No Develop policies that align with
state TDM and VMT guidelines
Does the City perform
Traffic Crash Monitoring? No
Utilize Crossroads or TIMS
database for spot monitoring;
complete citywide monitor on
regular basis
Does the City have an
Active Transportation
Master Plan?
Yes Continue to implement Active
Transportation Plan
Does the City have
CAMUTCD-compliant
Pedestrian Signal
Timing?
Unknown
Verify that pedestrian signals are
CAMUTCD-compliant and upgrade
those which are not; Continue to
update pedestrian signal timing as
new standards are developed;
Explore the implementation of
bicycle signal timing and bicycle
detection at key locations.

Does the City implement
Crosswalks at high
pedestrian locations?
Yes
Continue to implement these
improvements where feasible;
keep updated with best practices
regarding pedestrian
improvements
What type of traffic
enforcement does the
City conduct?
Enforcement is contracted through
the Riverside County Sheriff's
department
Continue to enforce traffic laws at
key locations; Apply for OTS
funding to expand enforcement
activities; Consider in-house
enforcement and/or targeted
enforcement strategies
What is the City's Bicycle
Policy?
The City does not have a Bicycle
Policy
Develop a Bicycle Master Plan and
Program, considering city and
regional Active Transportation
Plans; Utilize crash analysis to
focus efforts
What types of transit
does the City have?
Sunline Transit Agency provides
public transit
Identify areas of high transit usage
and focus crash analysis efforts at
these locations

Item 21.
47 What types of wayfinding
does the City have?
Minimal wayfinding signs
throughout the City - mainly on
Grapefruit Blvd
Identify areas where wayfinding
can be expanded, including
pedestrian and destination
wayfinding

DATA COLLECTION / INVENTORY
Does the City have an
Inventory of Pedestrian
Signs and Signals?
Inventory of pedestrian signals; not
signs
Continue to take inventory of these
signals as they are
updated/installed; Incorporate
inventory into GIS database;
Develop inventory of pedestrian
signs
Does the City have an
Inventory/Mapping of
Active Transportation
Routes?
There is an active transportation
map
Continue to update inventory as
active transportation routes are
expanded; Incorporate into GIS
database
Does the City utilize
Crossroads Database for
crashes?
No
Utilize Crossroads or TIMS
database for spot monitoring;
complete citywide monitor on
regular basis
Does the City have Active
Transportation Volume
Counting?
No
Begin monitoring active
transportation volumes;
Incorporate into GIS database

COORDINATION / FEEDBACK
What ways can citizens
give feedback about
roadway safety?
Online on City's website
Continue to expand ways that
citizens can give feedback.

Incorporate requests into GIS
maps to show hotspots for
requests.

What types of
Coordination with other
City organizations does
your department
perform?
The engineering department
coordinates with most departments
throughout the City for various
projects
Continue to engage across
departments and organizations;
continue to involve these
organizations in crash analysis and
countermeasure development
process
What types of School
Engagement does the
City perform?
The City attends active
transportation workshops at the
schools
Continue school engagement
processes
What types of Law
Enforcement/Emergency
Service Engagement
does the City perform?
Through the Riverside County
Sheriffs department
Continue to engage law
enforcement and fire department in
roadway safety planning

Item 21.
48 8.2 Emphasis Areas
Emphasis areas represent crash factors that are common in the City and provide the opportunity to reduce the largest number of traffic injuries with strategic investment. Emphasis areas were developed by revisiting the vision and goals of this planning process and comparing them with the trends and patterns identified in the crash analysis.

8.2.4 Emphasis Area #1: Improper Use of Occupant Protection Description: Occupant protection refers to various measures and system designs to ensure the safety of occupant in vehicles. This includes areas such as seat belts, child car seats, and automatic protection systems. Proper use of seat belts and other occupant safety devices is an important component of the “Safer Vehicles” and “Safer People” layer of protection. City of Coachella accounted for 28 crashes (26.7%) involving occupant protection related fatal and serious injuries. The City should aim to implement countermeasures to further protect these users from injury.

Goals for Emphasis Area #1:
• Increase occupant protection use by children
• Increase seat belt compliance
• Increase child safety seat usage
• Apply for HSIP, ATP, SS4A, and other funding to implement countermeasures to address vulnerable road user crashes
Strategies for Emphasis Area #1:
• Support policies, education, training, programs, and activities that promote and increase seat belt and child safety seat use. These programs should target various audiences including parents, caregivers, and teenagers.
• Collaborate with campaigns and programs in promoting and/ or increase occupant protection use
• Increase enforcement presence
These strategies will be implemented by the City, law enforcement, and community organizations. Funding sources for these strategies may include OTS, NHTSA, and SB1 grant programs.

8.2.1 Emphasis Area #2: Impaired Driving
Description: Impaired driving crashes are a high priority challenge area within the Caltrans SHSP. Caltrans defines these as crashes where any evidence of drug or alcohol use by the driver is present, even if the driver was not over the legal limit. 9.5% were reported as the driver being under the influence of alcohol or drugs.

Goal for Emphasis Area #2:
• Reduce the number of crashes attributed to impaired driving

Item 21.
49 • Identify hot spots and priority corridors for countermeasures to reduce impaired driving • Apply for funding to implement countermeasures to reduce impaired driving crashes Strategies for Emphasis Area #2:
• Authorize, publicize, and conduct sobriety checkpoints programs • Implement an impaired driving education campaign
• Develop educational programs targeting specific audiences based on age group • Additional enforcement presence
• Create effective media campaigns in both visual and print media These strategies will be implemented by the City, law enforcement, and community organizations. Funding sources for these strategies may include OTS, NHTSA, and SB1 grant programs.

8.2.2 Emphasis Area #3: Intersection Improvements
Description: Crashes involved at intersections, interchanges, and other roadway access. About 79% of total of crashes took place at or near intersections. 39.06% of the fatal and severe injury crashes in Coachella took place at or near intersections, compared to 23.60% statewide.

Goal for Emphasis Area #3:
• Reduce the number of crashes at intersections, interchanges, and other roadway access.
• Identify hot spots and prioritize locations for intersection improvements. • Apply for funding and implement countermeasures to address crashes at intersections for improvement.

Strategies for Emphasis Area #3:
• Engineering improvements are not limited but could include:
o backplates with reflective borders
o left-and right turn lanes at two-way controlled intersections o protected left-turn movements
o battery back-up systems
o intersection safety lighting
o high visibility crosswalks
• Collaborate with Caltrans to prioritize safety at interchanges and promote walking and bicycling
These strategies can be implemented by the City with assistance from emergency services and community organizations. Funding sources for these strategies may include HSIP, OTS, and SB1 grant programs.

Item 21.
50 8.2.3 Emphasis Area #4: Aggressive Driving
Description: Aggressive driving, as defined by the Caltrans SHSP, includes several behaviors including speeding, tailgating, and ignoring traffic signals and signs. Aggressive driving behaviors (unsafe speed or following too closely) accounted for 42.5% of crashes.

Goal for Emphasis Area #4:
• Reduce the number of crashes due to aggressive driving in the City • Identify hot spots and priority corridors for aggressive driving • Apply for funding and implement countermeasures to address aggressive driving Strategies for Emphasis Area #4:
• Educational campaign to target aggressive drivers
• Increased law enforcement presence near aggressive driving hotspots • Increased coordination with law enforcement and other community organizations • Evaluate opportunity to reduce posted speed limits based on new law (AB 43) • Engineering strategies such as:
o Dynamic speed feedback signs
o Temporary speed radar trailers
These strategies will be implemented by the City, while partnering with Caltrans, Southern California Association of Governments (SCAG), California Highway Patrol (CHP), and other community partners. Funding sources for these strategies may include HSIP, Active Transportation Program (ATP), OTS, SB 1, and SS4A grant programs.

Item 21.
51 9. Funding Sources & Next Steps

9.1 Funding Sources
Competitive funding resources are available to assist in the development and implementation of safety projects in Coachella. The City should continue to seek available funding and grant opportunities from local, state, and federal resources to accelerate their ability to implement safety improvements throughout Coachella. This section provides a high-level introduction to some of the main funding programs and grants for which the City can apply.

9.1.1 Highway Safety Improvement Program
The Highway Safety Improvement Program (HSIP) is a Federal program that apportions funding as a lump sum for each state, which is then divided among apportioned programs. These flexible funds can be used for projects to preserve or improve safety conditions and performance on any Federal-aid highway, bridge projects on any public road, facilities for non-motorized transportation, and other project types. Safety improvement projects eligible for this funding include:
• New or upgraded traffic signals
• Upgraded guard rails
• Pedestrian warning flashing beacons
• Marked crosswalks
• Other projects listed in the Caltrans Local Road Safety Manual California’s local HSIP focuses on infrastructure projects with national recognized crash reduction factors. Normally HSIP call-for-projects is made at an interval of one to two years. The applicant must be a city, a county, or a tribal government federally recognized within the State of California.

Additional information regarding this program at the Federal level can be found online at:
https://safety.fhwa.dot.gov/hsip/. California specific HSIP information – including dates for upcoming call for projects - can be found at: http://www.dot.ca.gov/hq/LocalPrograms/hsip.html.

HSIP Cycle 13 applications open in September 2026.

9.1.2 Caltrans Active Transportation Program
Caltrans Active Transportation Program (ATP) is a statewide funding program, created in 2013, consolidating several federal and state programs. The ATP funds projects that encourage increased mode share for walking and bicycling, improve mobility and safety for non-motorized users, enhance public health, and decrease greenhouse gas emissions. Projects eligible for this funding include:
• Bicycle and pedestrian infrastructure projects
• Bicycle and pedestrian planning projects (e.g., safe routes to school) • Non-infrastructure programs (education and enforcement)

Item 21.
52 This program funding is provided annually. The ATP call for projects typically comes out in the spring. Information on this program and cycles can be found online at:
http://www.dot.ca.gov/hq/LocalPrograms/atp/.

9.1.3 California SB 1
The California SB 1 is a landmark transportation investment to rebuild California by fixing neighborhood streets, freeways, and bridges in communities across California and targeting funds toward transit and congested trade and commute corridor improvements.

California’s state-maintained transportation infrastructure will receive roughly half of SB 1 revenue: $26 billion. The other half will go to local roads, transit agencies and an expansion of the state’s growing network of pedestrian and cycle routes. Each year, this new funding will be used to tackle deferred maintenance needs both on the state highway system and the local road system, including:
• Local Street and Road Maintenance and Rehabilitation: $1.5 billion • This funding is dedicated to improve local road maintenance, rehabilitation, and/or safety through projects such as restriping and repaving. • Bike and Pedestrian Projects: $100 million
• This will go to cities, counties, and regional transportation agencies to build or convert more bike paths, crosswalks, and sidewalks. It is a significant increase in funding for these projects through the ATP.
• Local Planning Grants: $25 million

9.1.4 California Office of Traffic Safety Grants
This program has funding for projects related to traffic safety, including transportation safety education and encouragement activities. Grants applications must be supported by local crash data (such as the data analyzed in this report) and must relate to the following priority program areas:
• Alcohol Impaired Driving
• Distracted Driving
• Drug-Impaired Emergency Medical Services
• Motorcycle Safety
• Occupant Protection
• Pedestrian and Bicycle Safety
• Police Traffic Services
• Public Relations, Advertising, and Marketing Program
• Roadway Safety and Traffic Records

Item 21.
53 9.1.5 SCAG Sustainable Communities Program
This program is an innovative vehicle for promoting local jurisdictional efforts to test local planning tools. The Sustainable Communities Program (SCP) provides direct technical assistance to SCAG member jurisdictions to complete planning and policy efforts to implement the regional Sustainable Communities Strategies (SCS). Grants are available in the following three categories:
• Integrated Land Use
• Sustainable Land Use Planning
• Transit Oriented Development (TOD)
• Land Use & Transportation Integration
• Active Transportation
• Bicycle Planning
• Pedestrian Planning
• Safe Routes to School Plans
• Green Region
• Natural Resource Plans
• Climate Action Plans (CAPs)
• Green House Gas (GHG) Reduction programs

9.1.6 Safe Streets and Roads for All (SS4A) Grant Program This program has allocated $1B annually from 2022 to 2026 for local cities, counties, MPOs, and other roadway owners (excepting state DOTs) for safety improvement grants for safety planning, education, enforcement, and roadway improvements. This program is not benefit / cost based.

Evaluation criteria are oriented to the project’s alignment with the Safe Systems approach. There is a 20% local match requirement (can be in-kind contribution via staff billable hours). Planning grants are open to any eligible agency and Implementation grants are open to agencies with a completed safety plan such as a Local Roadway Safety Plan. Planning grants are expected to range from $100K to $1M and Implementation grants are expected to range from $1M to $20M.

Grant applications are due in Spring 2025.

9.1.7 Infrastructure Investment and Jobs Act
In November 2021, the President signed into law the $1.2 trillion Infrastructure Investment and Jobs Act. In addition to the SS4A grant program described above, this law provides billions of dollars in additional funding for improvements and investment in the transportation sector nationwide. The law provides $30 billion in funding over 5 years for competitive RAISE grants for transportation projects, as well as additional funding for repair and environmental mitigation projects. As these grant programs continue to be developed, City can position itself by identifying potential projects and programs to pursue.

Item 21.
54 9.2 Implementation Plan
Once the Local Roadway Safety Plan has been completed, the City can plan to regularly review and monitor crash data for trends and changes. The City can also plan to prioritize and implement certain improvements that were identified in this plan.

9.2.1 Monitoring
The City can plan to regularly monitor the success of the LRSP and its related implementations by performing the following steps. This before and after analysis can be performed every second year. The City can also meet with the Sheriff department quarterly to discuss roadway safety issues and compare to the latest crash analysis.
• Pull yearly crash data from Crossroads database to determine year-over-year trend • Utilize Crossroads or GIS software to review the number of crashes occurring at specific locations. Locations where improvements have been made should receive priority for monitoring.
• Based upon changes in crash activity, determine efficacy of improvements and adjust strategies going forward

9.2.2 Analysis Update
The City can plan to update the analysis every two years as part of a monitoring program, as described in Section 9.2.1. Every 4 years the City will perform a major update to the analysis and the Local Roadway Safety Plan by performing the following steps. This update will maintain eligibility for the HSIP grant funding for the City. This analysis should continue to focus on both systemic and location-specific safety needs.

1. Obtain updated Statewide Integrated Traffic Records System (SWITRS) crash data

2. Identify new or changing hot spots through GIS mapping. Review crash data in changing trends, new land uses, and evolving driver behavior.

3. Update the roadway shapefile with any new or upgraded roadways

4. Update the intersection shapefile with any new or upgraded intersections

5. Evaluate crash trends to determine whether new emphasis areas are emerging

6. Document implemented countermeasures and review changes in crash activity

7. Review the Crash Toolbox to determine if any additional countermeasures should be considered for implementation in the City

9.2.3 Implementation Strategies
The opportunities identified in this report provide systemic and location-specific countermeasures that can be implemented within the City. Implementation will be dictated by funding and available resources; this guidance is preliminary and subject to change. Over the near-term and mid-term, the City can concentrate its efforts on the following emphasis areas. • Vulnerable Road Users (Pedestrians and Bicyclists)
• Aggressive Driving

Item 21.
55 • Impaired Driving
• Intersection Improvements
Analysis conducted at the citywide level indicated that these factors were some of the most frequent influences contributing to crashes within the City. The countermeasure opportunities previously discussed in this report for both systemic and project-specific improvements can be used as a basis for developing projects at locations where addressing these focus areas would be of the most benefit. Projects that address these focused areas citywide can be developed with a high benefit-to-cost ratio (by applying City-wide crash rates), allowing competitive projects to be developed even at sites with little to no direct crash history, but with conditions that might contribute to future crashes. For location-specific improvements, the City can utilize benefit-cost ratio calculations to help prioritize projects as funding and resources become available.

This project prioritization process will help the City be ready for the funding opportunities identified in Section 9.1. Project prioritization will also help to guide the projects as they are taking into the design and construction project. Coordination with City departments will be key in the completion of these implementations.

The City can also plan to implement the non-engineering improvements identified throughout this report, including actions related to Enforcement, Education, and Emergency Services. These actions will require coordination with internal and external stakeholders, such as City departments, law enforcement, local government organizations, and local community organizations. Early buy-in and engagement from these stakeholders will be key to the success of these actions.

9.3 Next Steps
The City has completed this LRSP to guide the process of future transportation safety improvements for years to come. In addition to the actions identified in the Implementation Plan, the City can perform the following to guide the success of this LRSP and the safety efforts overall. • Develop investment program to help achieve the City’s Vision Zero goals
• Work with state and partner agencies on implementation of large-scale programs and policies
• Incorporate safety analysis findings in future updates of safety programs
• Monitor statewide safety priorities, guidance, and funding opportunities

Item 21.
56 APPENDIX A – CASE STUDY SHEETS

Item 21.

Case Study Sheet: Location #1
Project Location, Description & Maps
Intersection: Avenue 50 & Cesar Chavez St
Project Name: Coachella LRSP
Agency Name: City of Coachella
Contact Name: Andrew Simmons, PE
Email: [email protected]
Prepared by: Kimley-Horn
Checked by: Jason Melchor, PE
Date: 2024 SIGNALIZED

INTERSECTION
Avenue 50
Cesar Chavez St

Item 21.

Project Location, Description & Maps
Collision Data
Total Collisions 13
Fatal and Severe Injury
Collisions
1 Top 3 Collision Types (%) Broadside (46%)
Rear-End (31%)
Sideswipe (15%)
Dark Collisions 0
Impaired Collisions 1
Collision Data
Number of Approaches 4
Total Entering Vehicles 40,459
Crosswalk Condition Good
Control Type Signalized
Lighting Well Lit (Illuminated in
each corner)
Highest Posted Speed
Limit
45 Collisions Involved With
Vehicular Pedestrian Bicycle
12 0 1
Field Visit Notes
• After widening at this intersection there will be synchronization at this location • No APS pedestrian push buttons
• Several broadside collision at this location
Countermeasure Evaluation
Potential
Countermeasures
Crash Reduction
Factor
(LRSM/CMF ID)
20 Year Safety
Benefit Total 20-Year Costs Safety Related B/C Ratio
Install Leading
Pedestrian Intervals
(LPI)
60%
(SI19PB) $1,314,000 $64,000 20.53
Install Pedestrian
Countdown Signal
Heads
25%
(SI18PB) $547,500 $131,200 4.17
Install ADA
Pedestrian Push
Buttons
5% $109,500 $40,000 2.74
Case Study Sheet: Location #1

Item 21.

Case Study Sheet: Location #2
Project Location, Description & Maps
Intersection: Avenue 52 & Cesar Chavez Avenue
Project Name: Coachella LRSP
Agency Name: City of Coachella
Contact Name: Andrew Simmions, PE
Email: [email protected]
Prepared by: Kimley-Horn
Checked by: Jason Melchor, PE
Date: 2024 SIGNALIZED

INTERSECTION
52nd Avenue
Cesar Chavez St

Item 21.

Project Location, Description & Maps
Collision Data
Total Collisions 11
Fatal and Severe Injury
Collisions
1 Top 3 Collision Types (%) Broadside (72%)
Rear-End (27%)
Dark Collisions 0
Impaired Collisions 3
Collision Data
Number of Approaches 4
Total Entering Vehicles 33,221
Crosswalk Condition Good (Continental)
Control Type Signalized
Lighting Well Lit (Illuminare at
each corner)
Highest Posted Speed
Limit
45 Collisions Involved With
Vehicular Pedestrian Bicycle
11 0 0
Field Visit Notes
• Not a complete crosswalk at this intersection
• Two schools near the intersection
• New development coming in on the North/East corner of the intersection Countermeasure Evaluation
Potential
Countermeasures
Crash Reduction
Factor
(LRSM/CMF ID)
20 Year Safety
Benefit Total 20-Year Costs Safety Related B/C Ratio
Install raised
pavement markers
and striping
(through the
intersection)
10%
(SI08) $219,000 $32,400 6.76
Upgrade crosswalk
restriping
35%
(R35PB) $109,500 $30,000 0.91
Case Study Sheet: Location #2

Item 21.

Case Study Sheet: Location #3
Project Location, Description & Maps
Segment: Cesar Chavez Street: 1st Street to Bagdad Avenue Project Name: Coachella LRSP
Agency Name: City of Coachella
Contact Name: Andrew Simmons, PE
Email: [email protected]
Prepared by: Kimley-Horn
Checked by: Jason Melchor, PE
Date: 2024 ROADWAY

SEGMENT
Cesar Chavez St
Bagdad Ave

Item 21.

Project Location, Description & Maps
Collision Data
Total Collisions 41
Fatal and Severe Injury
Collisions
3 Top 3 Collision Types (%) Broadside (44%)
Rear-End (32%)
Vehicle/Pedestrians (9%)
Dark Collisions 16
Impaired Collisions 1
Collisions Involved With
Vehicular Pedestrian Bicycle
32 4 5
Field Visit Notes
• RRFB
• Several pedestrian and bicycle collisions
• High speeds for this entire arterials
Countermeasure Evaluation
Potential
Countermeasures
Crash Reduction
Factor
(LRSM/CMF ID)
20 Year Safety
Benefit Total 20-Year Costs Safety Related B/C Ratio
Install
Dynamic/Variable
Speed Warning Signs
30%
(R26) $2,056,380 $45,600 37.0
Pull back the
existing median at
Cesar Chavez St &
1 st Street
5% $342,730 $20,000 14.0
Modify Signal
Phasing to
Implement a
Leading Pedestrian
Interval (LPI)
60%
(SI22PB) $3,942,000 $45,600 13.3
Case Study Sheet: Location #3
Collision Data
Average Daily Traffic
(ADT)
74,269
Lighting Well-lit
Median Raised Median
Highest Posted Speed
Limit
40

Item 21.

Countermeasure Evaluation (continued)
Potential
Countermeasures
Crash Reduction
Factor
(LRSM/CMF ID)
20 Year Safety
Benefit
Total 20-Year Costs Safety Related B/C
Ratio
Install pedestrian
countdown signal
heads
25%
(R26) $1,642,500 $43,680 5.8
Install pedestrian
signal (including
pedestrian hybrid
beacon (HAWK))
55%
(NS25PB) $3,613,500 $228,000 2.4
Install audible
pedestrian push
button systems
5% $328,500 $20,000 1.2
Pedestrian Bridge at
Cesar Chavez &
Bagdad
5% $342,730 $700,000 0.07
Case Study Sheet: Location #3

Item 21.

Case Study Sheet: Location #4
Project Location, Description & Maps
Intersection: 52nd Avenue & Douma Street

TWO-WAY STOP CONTROL

INTERSECTION
Project Name: Coachella LRSP
Agency Name: City of Coachella
Contact Name: Andrew Simmons, PE
Email: [email protected]
Prepared by: Kimley-Horn
Checked by: Jason Melchor, PE
Date: 2024
STOP
52nd Avenue
Douma St

Item 21.

Project Location, Description & Maps
Collision Data
Total Collisions 3
Fatal and Severe Injury
Collisions
3 Top 3 Collision Types (%) Overturned (33%)
Vehicle/Pedestrian (33%)
Other (33%)
Dark Collisions 2
Impaired Collisions 0
Collision Data
Number of Approaches 3
Total Entering Vehicles 11,873
Crosswalk Condition Good
Control Type Rectangular Rapid
Flashing Beacon (RRFB)
Lighting Well Lit
Highest Posted Speed
Limit
40 Collisions Involved With
Vehicular Pedestrian Bicycle
0 2 1
Field Visit Notes
• RRFB
• Several pedestrian and bicycle collisions
• High speeds for this entire arterials
Countermeasure Evaluation
Potential
Countermeasures
Crash Reduction
Factor
(LRSM/CMF ID)
20 Year Safety
Benefit Total 20-Year Costs Safety Related B/C Ratio
Installed pedestrian
crossing at
uncontrolled
locations (with
enhanced safety
features)
35%
(R32PB) $2,299,500 $45,600 50.4
Install
Dynamic/Variable
Speed Warning Signs
30%
(NS03) $1,971,000 $45,600 43.2
Install Pedestrian
Signal (including
Pedestrian Hybrid
Beacon (HAWK))
25%
(NS20PB) $3,613,500 $228,000 15.9
Case Study Sheet: Location #4

Item 21.

Case Study Sheet: Location #5
Project Location, Description & Maps
Intersection: Avenue 51 & Van Buren Street
Project Name: Coachella LRSP
Agency Name: City of Coachella
Contact Name: Andrew Simmons, PE
Email: [email protected]
Prepared by: Kimley-Horn
Checked by: Jason Melchor, PE
Date: 2024 SIGNALIZED

INTERSECTION
51st Avenue
Van Buren St

Item 21.

Project Location, Description & Maps
Collision Data
Total Collisions 4
Fatal and Severe Injury
Collisions
1 Top 3 Collision Types (%) Broadside (100%)
Dark Collisions 0
Impaired Collisions 0
Collision Data
Number of Approaches 4
Total Entering Vehicles 13,009
Crosswalk Condition Good
Control Type Unsignalized
Lighting Well Lit
Highest Posted Speed
Limit
45 Collisions Involved With
Vehicular Pedestrian Bicycle
4 0 0
Field Visit Notes
• Several broadside collisions
• School zone intersection
• High speeds
• Curvy roads leading up to this intersection
Countermeasure Evaluation
Potential
Countermeasures
Crash Reduction
Factor
(LRSM/CMF ID)
20 Year Safety
Benefit Total 20-Year Costs Safety Related B/C Ratio
Install raised median 25%
(R08) $654,225 $81,000 8.1
Install Pedestrian
Crossing (S.I)
25%
(SI19PN) $654,225 $74,400 8.8
Install
sidewalk/pathway
(to avoid walking
along roadway)
80%
(R35PB) $2,093,520 $15,600 134.2
Case Study Sheet: Location #5

Item 21.

Case Study Sheet: Location #6
Project Location, Description & Maps
Segment: 52nd Avenue: Hernandez Street and Polk Street
Project Name: Coachella LRSP
Agency Name: City of Coachella
Contact Name: Andrew Simmons, PE
Email: [email protected]
Prepared by: Kimley-Horn
Checked by: Jason Melchor, PE
Date: 2024 ROADWAY

SEGMENT
Hernandez St
Polk St

Item 21.

Project Location, Description & Maps
Collision Data
Total Collisions 1
Fatal and Severe Injury
Collisions
0 Top 3 Collision Types (%) Broadside (100%)
Dark Collisions 11
Impaired Collisions 0
Collisions Involved With
Vehicular Pedestrian Bicycle
1 0 0
Field Visit Notes
• Upcoming construction and development
• Future connector to CV link
• High speeds along curvy road
Countermeasure Evaluation
Potential
Countermeasures
Crash Reduction
Factor
(LRSM/CMF ID)
20 Year Safety
Benefit Total 20-Year Costs Safety Related B/C Ratio
Install
Dynamic/Variable
Speed Warning Signs
30%
(R26) $24,270 $45,600 0.94
Install Pedestrian
Crossing (S.I)
25%
(SI19PN) $20,225 $74,400 0.48
Install Pedestrian
Signal (including
Pedestrian Hybrid
Beacon (HAWK))
55%
(NS25PB) $44,495 $228,000 0.34
Road Diet (Reduce
Travel Lanes and
Add a Two Way LeftTurn and Bike Lanes)
35%
(R14) $28,315 $158,400 0.31
Case Study Sheet: Location #6
Collision Data
Average Daily Traffic
(ADT)
6,142
Lighting Well-lit
Median Double yellow
Highest Posted Speed
Limit
35

Item 21.

Case Study Sheet: Location #7
Project Location, Description & Maps
Intersection: Calle Empalme & Avenue 53

ALL-WAY STOP

INTERSECTION

Project Name: Coachella LRSP
Agency Name: City of Coachella
Contact Name: Andrew Simmons, PE
Email: [email protected]
Prepared by: Kimley-Horn
Checked by: Jason Melchor, PE
Date: 2024
Avenue 53 & Calle Empalme
No collisions recorded 2018-2023
Calle Empalme
Avenue 53

Item 21.

Project Location, Description & Maps
Collision Data
Total Collisions 0
Fatal and Severe Injury
Collisions
0 Top 3 Collision Types (%) -
Dark Collisions 0
Impaired Collisions 0
Collision Data
Number of Approaches 4
Total Entering Vehicles 600
Crosswalk Condition Good
Control Type Hawk Signal
Lighting Well Lit
Highest Posted Speed
Limit
35 Collisions Involved With
Vehicular Pedestrian Bicycle
0 0 0
Field Visit Notes
• Several broadside collisions
• APS and Leading Pedestrian Interval
• High speeds for this entire arterials
Countermeasure Evaluation
Potential
Countermeasures
Crash Reduction
Factor
(LRSM/CMF ID)
20 Year Safety
Benefit Total 20-Year Costs Safety Related B/C Ratio
Convert Intersection
to mini/compact
roundabout (from all
way stop)
NS07RA - - -
Install Raised
median on
approaches
45%
(NS21PB) - - -
Case Study Sheet: Location #7

Item 21.

Case Study Sheet: Location #8
Project Location, Description & Maps
Intersection: Avenue 53 & Cesar Chavez Street
Project Name: Coachella LRSP
Agency Name: City of Coachella
Contact Name: Andrew Simmons, PE
Email: [email protected]
Prepared by: Kimley-Horn
Checked by: Jason Melchor, PE
Date: 2024 SIGNALIZED

INTERSECTION
Avenue 53
Cesar Chavez St

Item 21.

Project Location, Description & Maps
Collision Data
Total Collisions 8
Fatal and Severe Injury
Collisions
1 Top 3 Collision Types (%) Broadside (50 %)
Vehicle/Pedestrian (37%)
Dark Collisions 0
Impaired Collisions 0
Collision Data
Number of Approaches 4
Total Entering Vehicles 20,844
Crosswalk Condition Good
Control Type Hawk Signal
Lighting Well Lit
Highest Posted Speed
Limit
35 Collisions Involved With
Vehicular Pedestrian Bicycle
5 2 1
Field Visit Notes
• Several broadside collisions
• APS and Leading Pedestrian Interval
• High speeds for this entire arterials
Countermeasure Evaluation
Potential
Countermeasures
Crash Reduction
Factor
(LRSM/CMF ID)
20 Year Safety
Benefit Total 20-Year Costs Safety Related B/C Ratio
ADA Compliant
Curbs 5% $140,885 $29,400 4.79
Install Pedestrian
Signal (including
Pedestrian Hybrid
Beacon (HAWK))
30%
(NS03) $1,549,735 $228,000 6.80
Case Study Sheet: Location #8

Item 21.

Case Study Sheet: Location #9
Project Location, Description & Maps
Intersection: 54th Avenue & Cesar Chavez Street
Project Name: Coachella LRSP
Agency Name: City of Coachella
Contact Name: Andrew Simmons, PE
Email: [email protected]
Prepared by: Kimley-Horn
Checked by: Jason Melchor, PE
Date: 2024 SIGNALIZED

INTERSECTION
54th Avenue
Cesar Chavez St Harrison St

Item 21.

Project Location, Description & Maps
Collision Data
Total Collisions 10
Fatal and Severe Injury
Collisions
2 Top 3 Collision Types (%) Broadside (80 %)
Rear-End (10%)
Unknown (10%)
Dark Collisions 0
Impaired Collisions 1
Collision Data
Number of Approaches 4
Total Entering Vehicles 17,526
Crosswalk Condition None
Control Type Signalized
Lighting Well Lit
Highest Posted Speed
Limit
50 Collisions Involved With
Vehicular Pedestrian Bicycle
9 0 0
Field Visit Notes
Countermeasure Evaluation
Potential
Countermeasures
Crash Reduction
Factor
(LRSM/CMF ID)
20 Year Safety
Benefit Total 20-Year Costs Safety Related B/C Ratio
Convert Intersection
to Roundabout from
Signal
65%
(SI16RA) $3,387,410 $1,500,000 2.26
Install delineators,
reflectors, and/or
object markers
30%
(R27) $1,563,420 $32,400 48.25
Case Study Sheet: Location #9
• Several broadside collisions
• High speed and aggressive driving
• Congested intersection during peak hours

Item 21.

RESOLUTION NO. 2025-01

A RESOLUTION OF THE CITY OF COACHELLA, CALIFORNIA,
ADOPTING THE 2024 CITY OF COACHELLA LOCAL ROAD SAFETY
PLAN
WHEREAS; the City of Coachella has established criteria for a Local Road Safety Plan that aims to increase roadway safety for all users of the City’s roadway network.; and WHEREAS; the City of Coachella conducted stakeholder engagement representing the 4E’s: engineering, enforcement, education, and emergency medical services; and WHEREAS; the City of Coachella collaborated among municipal, county, and Tribal entities to leverage expertise and resources, and
WHEREAS; the City of Coachella identified target crash types and crash risk with corresponding recommended proven safety countermeasures, and WHEREAS; the City of Coachella created a timeline and goals for implementation and evaluation, and
WHEREAS; the City of Coachella adopts the 2024 City of Coachella Local Road Safety Plan;
PASSED, APPROVED and ADOPTED this 22nd day of January 2025. ___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
City Attorney

Item 21.

Resolution No. 2025-01

STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2025-01 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 22nd day of January, 2025, by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Delia Granados
Deputy City Clerk

Item 21.

STAFF REPORT
1/22/2025
TO: Honorable Mayor and City Council Members
FROM: Castulo R. Estrada, Utilities Director
SUBJECT: Authorize the City Manager to Execute a Professional Services Agreement with NewGen Strategies & Solutions in the amount of $192,120 to conduct a Comprehensive Water and Wastewater Rate Study
STAFF RECOMMENDATION:

Staff recommends that Council authorize the City Manager to enter into a Professional Services Agreement with NewGen Strategies & Solutions in the amount not to exceed $192,120 to conduct a Comprehensive Water and Wastewater Rate Study.

BACKGROUND:

The City of Coachella owns and operates the Utility System providing potable water service and wastewater service to the residents, businesses and industries within the City and its service areas.

The cost of water and wastewater service is recovered through water and wastewater rates. The last Water Utility Revenue Rate Analysis (rate study) was finalized in 2009. In March of 2010, Ordinance No. 1016 adopted new rates commencing May 1, 2010. Ordinance No. 1016 adopted the following schedule:

Per the above table the last water rate increase was adopted on 1/1/2015.

Item 22.

Operational and maintenance costs increase every year due to a number of factors including the cost of materials, inflation, increase in staff, and increase in infrastructure inventory. The City is also facing new challenges which include the need for more staff to maintain and operate the system as was concluded in the recent Manpower Study. Recently, the State Water Resources Control Board adopted a new Maximum Contaminant Level (MCL) for Hexavalent Chromium which is naturally occurring in the groundwater of the Coachella Valley. All groundwater wells operated by the City for the production of drinking water are impacted by this new MCL and require the addition of treatment facilities to remove the Hexavalent Chromium below the 10 mg/l MCL.

As part of the chromium-6 compliance plan, which requires the City to implement treatment by October of 2027 it is critical that a new rate study be performed to ensure there are enough revenues to meet anticipated expenses. The initial costs for the treatment is estimated to be $10 million - $12 million per well for a total cost of $60 million - $72 million in capital improvements to the system, this cost would increase with the addition of more wells added to the system for the production of drinking water. The City is currently working to add a seventh well to the system.

Operational and maintenance cost will also increase with the new added treatment technology.

Similarly, the last Wastewater Rate Study was finalized in November of 2017. A schedule of rate increases was adopted as follows:

Per the above table the last sewer rater increase was adopted on 7/1/2021.

Item 22.

Similar to water operations, sanitation also experiences increases in operational and maintenance costs every year due to a number of factors including the cost of materials, inflation, increase in staff, and increase in infrastructure inventory. The City is also facing new challenges which include the need for more staff to maintain and operate the system as was concluded in the recent Manpower Study. Other challenges include ensuring enough revenues are collected to cover existing debt obligations, and covenant ratios.

DISCUSSION/ANALYSIS:

The City posted a Request for Proposal on October 17, 2024 to the City’s website with a deadline for submission of November 21,2024. Three proposals were received from Black &Veatch, Raftelis and NewGen Strategies & Solutions. The proposals were reviewed and scored by staff.

The recommendation above came from the consensus that NewGen Strategies and Solutions is the most qualified to perform the financial professional services identified in the request for proposal.

FISCAL IMPACT:

The recommended action will not have an impact on the budget. The cost has been approved in the FY 2024/2025 budget, no additional allocation is needed.

ATTACHMENTS
Professional Services Agreement Draft
Proposal from NewGen Strategies & Solutions
Proposal Scoring Matrix

Item 22.
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CITY OF COACHELLA

PROFESSIONAL SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this _______ day of _______________, 2023, by and between the City of Coachella, a municipal corporation organized under the laws of the State of California with its principal place of business at 53462 Enterprise Way, Coachella, CA 92236 County of Riverside, State of California ("City") and NewGen Strategies and Solutions, LLC, a limited liability company, with its principal place of business at 900 Bestgate Road, Ste. 402, Annapolis, MD 21401 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement.

Consultant represents that it is experienced in providing engineering services to public clients, is licensed in the State of California, and is familiar with the plans of City.

2.2 Project.

City desires to engage Consultant to render such professional services for the Comprehensive Water and Wastewater Rate Study ("Project") as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional engineering consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from January 1, 2025 to July 1, 2025, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.

3.2 Compensation.

3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall

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not exceed One Hundred Ninety-Two Thousand One Hundred Twenty Dollars and No Cents ($192,120.00) without written approval of the City Council or City Manager, as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.2.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.

City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever.

3.2.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement.

3.2.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.

3.3 Responsibilities of Consultant.

3.3.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.

Any personnel performing the Services on behalf of Consultant shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law.

Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.

3.3.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.3.3 Conformance to Applicable Requirements. All work prepared by

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Consultant shall be subject to the approval of City.

3.3.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows: Eric Callocchia.

3.3.5 City's Representative. The City hereby designates the Castulo Estrada, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Services or change the Consultant's total compensation subject to the provisions contained in this Agreement.

Consultant shall not accept direction or orders from any person other than the Castulo Estrada, City's Representative or his/her designee.

3.3.6 Consultant's Representative. Consultant hereby designates Eric Callochia, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.3.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.

3.3.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its subconsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

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3.3.9 Period of Performance.

3.3.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.

3.3.9.2 Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement.

3.3.9.3 Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation.

Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

3.3.10 Laws and Regulations; Employee/Labor Certification.

3.3.10.1 Compliance with Laws. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause.

3.3.10.2 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed

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a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement.

3.3.10.3 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.3.10.4 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement.

3.3.10.5 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. City may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in this Section, or any other relevant water quality law, regulation, or policy.

3.3.10.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed.

3.3.11 Insurance.

3.3.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.

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3.3.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); (3) products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement.

3.3.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Commercial General Liability: (1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.

Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage

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reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability. (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(C) Professional Liability (Errors & Omissions): (1) Cancellation:

Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend. (D) Workers' Compensation: (1) Cancellation: Required
insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.

3.3.11.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

3.3.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

3.3.11.6 Deductibles and Self-Insured Retentions. Any deductible or selfinsured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

3.3.11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that

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such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.3.11.8 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.3.11.9 Enforcement of Agreement Provisions (non estoppel).

Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.

3.3.11.10 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.

3.3.11.11 Additional Insurance Provisions
(A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(C) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
(E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.

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(F) Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.

3.3.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.

3.4 Labor Code Requirements.

3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants.

3.4.3 Compliance Monitoring. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll

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records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant.

3.4.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5 Termination of Agreement.

3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.6 Indemnification.

3.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or

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volunteers.

3.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

3.7 General Provisions.

3.7.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.7.2 Independent Contractors and Subcontracting.

3.7.2.1 Use of Consultants. Consultant is aware of statutory and case law regarding classification of workers as independent contractors, including California Labor Code Section 2750.3 and Dynamex Operations West, Inc. v. Superior Court, 4 Cal. 5th 903 (2018). To ensure that Consultant is in compliance with the California Labor Code, Consultant shall only utilize its employees to provide the Services. Consultant may not provide the services through any independent contractor, subcontractor or subconsultant (“Subcontractor(s)”) unless approved by the City as set forth in Section 3.7.2.2 below. Consultant represents and warrants that all personnel who perform the Services on Consultant’s behalf are Consultant’s employees, and that Consultant complies with all applicable laws, rules and regulations governing its employees, including, but not limited to, the California Labor Code, Unemployment Insurance Code and all applicable Industrial Welfare Commission Wage Orders.

3.7.2.2 Prior Approval Required. Consultant shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of City. In the event that City authorizes Consultant to use a Subcontractor, Consultant shall enter into a written agreement with the Subcontractor, which must include all provisions of the Agreement, including a restriction on the Subcontractor’s use of further independent contractors, subcontractors or subconsultants without the City’s prior written consent.

3.7.3 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant: NewGen Strategies and Solutions, LLC
900 Bestgate Road, Suite 402
Annapolis, MD 21401 ATTN: Eric Callocchia

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City: City of Coachella
53462 Enterprise Way
Coachella, CA 92236
ATTN: Castulo Estrada
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.7.4 Ownership of Materials and Confidentiality.

3.7.4.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.

3.7.4.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City.

3.7.4.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be

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responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant.

3.7.4.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted.

3.7.4.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.7.4.6 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information.

Consultant shall have five (5) working days after receipt of the release notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.

3.7.5 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.7.6 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.

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3.7.7 Attorneys’ Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys’ fees and all costs of such action.

3.7.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City.

3.7.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.7.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.7.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.7.12 Assignment or Transfer. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination.

Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

3.7.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.7.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.7.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit,

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privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.7.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.7.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.7.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.7.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.7.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.7.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination.

3.8 Federal Provisions. With respect to any conflict between such Federal Requirements and the terms of this Agreement and/or the provisions of state law, the more stringent requirement shall control.
[SIGNATURES ON NEXT PAGE]

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SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF COACHELLA AND
NewGen Strategies and Solutions, LLC
IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.

CITY OF COACHELLA NewGen Strategies and Solutions, LLC
By:

Its: Project Principal
Printed Name: Eric Callocchia
By:

Its:

Printed Name:

Approved By:

Gabriel D. Martin
City Manager
Approved as to Form:
_____________________________________
Best Best & Krieger LLP
City Attorney
Attested By:

City Clerk

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BB&K (2021) Exhibit “A”-1 PROFESSIONAL SERVICES AGREEMENT EXHIBIT "A"

SCOPE OF SERVICES
I. SCOPE OF SERVICES
The consultant shall develop a proposal based on the items listed below. The list should not be viewed as all-inclusive as some steps might be missing and should be added to show completeness of the proposal.

A. COMPREHENSIVE USER WATER AND WASTEWATER RATE STUDY
Project tasks shall include, but are not necessarily limited to, the items noted below.

Task 1-Initial Meetings and Data Collection
This task will involve collecting and reviewing basic data to be provided by the City of Coachella, reports by others, historical and current financial information, operating and capital budgets. When possible, financial data will be collected in electronic form to avoid duplication of effort with regard to data entry and to ensure data accuracy. It is critical to ensure that available data supports costs allocations in light of California’s Proposition 218. Specific activities will include:
 Data Request. Consultant will furnish the City of Coachella with a list of basic data needed to conduct the study. The list may include additional details regarding: customer information, financial and operating data, historical customer account and billing records, reports by others, audits, projected operating and capital budgets, detailed fixed asset records and relevant ordinances.
 Data Compilation. The domestic water rate study is reliant on the condition of the present domestic water billing data. The City will furnish the Consultant data tables. Consultant will be responsible for:
 Reconciling billing data provided
 Identifying missing account information from the list of Master Meter accounts by separating Master Meter transactions and identify the appropriate codes with the Master Meter account table. This includes locating accounts that may only be identified through subaccounts and sub-sub-account, which is not a standard practice.

This creates a “grandparent”, “parent”, “child” relationship, resulting in an unusable web of data when exported.
 Removing inactive data from accounts that are grouped into master accounts.
 Cleaning up of unexplained extra transactions in the provided tables  Project Planning. During the project kick-off meeting, a discussion of current operations, maintenance, capital planning, financing, cost allocation and rate making policies, goals and scheduling will be conducted to provide reasonable assurance that work efforts and recommendations recognize

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BB&K (2021) Exhibit “A”-2 PROFESSIONAL SERVICES AGREEMENT and are consistent with established short and long-term City of Coachella objectives. Potential problem areas, vital issues of concern, data summary efforts by available City of Coachella staff and other relevant matters will also be discussed.
 Review and Evaluation of Basic Data. Consultant will review all data received to confirm its completeness and Consultant’s understanding of historical domestic water and wastewater operations and requirements reflected therein.
 Supplemental Data Requests. As the study progresses and after initial data is evaluated, Consultant will submit requests for additional data and clarifications of initial data received, as necessary.

Task 2-Projection of Revenues Under Existing Rates
This task will include a detailed analysis of historical customers served by class along with available customer projections provided by the City of Coachella to develop customer and billed volume projections for the five-year study period covering fiscal years 2026 through 2031. The results of this analysis will provide a sound basis for estimating future revenue levels under existing and proposed rates and provide a basis for estimating certain operating expenses such as power and chemicals that vary with billed volumes. Specific activities will include:
 Customer Account and Volume Projections. Consultant will project the number of domestic water and wastewater customers and billable volumes for the fiveyear study period by considering historical population and customer growth trends, growth projections provided by City of Coachella, major local economic events, changes in customer class usage patterns over time and other knowledge provided by City of Coachella staff. The analysis will examine five years of historical data, as available. Volume projections will recognize the projected number of domestic water customers by customer class and a billable volume per account analysis to normalize the historic effects of weather, account growth spurts and increased or decreased usage by existing customers. The Consultant will review and incorporate population and flow projections as modeled in the Sanitation Master Plan and Draft Indio Subbasin Alternative Plan Update for 2022.  Projection of Revenues Under Existing Rates. Projections of domestic water and wastewater revenue under existing rates will be developed, recognizing projected accounts, billed volumes and other billable units applied to the existing rate structure.
 Project Other Income. Interest income and revenue from other domestic water sources will be reviewed and projections made.

Task 3-Development of Revenue Requirements and Cash Flow Analyses

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BB&K (2021) Exhibit “A”-3 PROFESSIONAL SERVICES AGREEMENT The development of revenue requirements for domestic water and wastewater will be based on an examination of historical financial reports and current operating budgets.

By combining the revenue and revenue requirements projections, cash flow analyses of domestic water and wastewater operating and capital financing needs will be developed. Detailed analyses will provide an indication of the magnitude of overall adjustments in respective annual revenue levels needed to meet the projected revenue requirements.
 Project Operation and Maintenance Expense. Consultant will project operation and maintenance expense based on a review of historical financial records and trends, and available budget estimates of future domestic water and wastewater operation and maintenance expense. Projections will recognize estimated increases in the number of customers served, as well as the potential effects of continued inflation in cost levels, the addition of new system facilities, anticipated changes in operation and staffing and other factors which may influence future expense levels.
 Routine Capital Expenditures. Based on analyses of historical and budget data, available domestic water assessments of future needs and discussions with City of Coachella staff, Consultant will forecast the requirement for capital outlays which tend to recur on an annual basis. Such expenditures consist of the normal and ongoing replacement of worn out or obsolete equipment. Current year requirements are typically financed directly from the domestic water and wastewater operating revenues and grants.
 Major Capital Improvement Program Financing Plan. Consultants will develop financing plans for planned major domestic water and wastewater capital improvement programs based on available schedules of project dates and estimated costs provided by the City of Coachella. Depending upon the magnitude of the major capital improvement program, additional debt financing may be indicated during the study period to augment funds generated by water and wastewater charges and developer fees. The recommended financing strategy of the major capital improvement program will be based on consideration of available funding, existing revenue, bond ordinance covenants and other requirements, impact on domestic water and wastewater rate levels and City of Coachella policy. The relative benefits of various combinations of cash versus debt financing, and alternative debt terms and maturity schedules will be examined. The financing plan selected and approved by the City of Coachella will be used as the basis for the conducting of Task 4 through 9.  Debt Service Expense. Projections of principal and interest payments on any outstanding debt obligations and any projected future bonds for major capital improvements will be developed for the forecast study period. The debt service on future bonds and bond sizing will consider the amount of bond proceeds required for construction, issuance costs and compliance with any reserve requirements of the authorizing resolution.

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BB&K (2021) Exhibit “A”-4 PROFESSIONAL SERVICES AGREEMENT  Reserve Funding. Existing reserve fund requirements and balances will be reviewed for adequacy. Applicable bond ordinance requirements will be reviewed along with any relevant City of Coachella policies. Consultant will recommend adequate reserve levels based on our review of both reserve funding requirements and industry standards.
 Projected Revenue Adjustment Needs. Consultant will prepare cash flow analyses summarizing the above projections of revenues and revenue requirements to determine the adequacy of revenues under existing rate levels to meet operating and capital needs for the study period. Forecasted revenues will include revenue under existing rates for domestic water service, funds generated from miscellaneous fees, other operating income and interest income. Revenue requirements will include operation and maintenance expense, routine capital expenditures, the revenue financed portion of major capital improvements, debt service on any required additional bonds, revenue bond covenant coverage, reserve funding requirements and any other anticipated obligations, as applicable.

Based on the overall level of projected revenues and revenue requirements, Consultant will establish the adequacy of revenues and the indicated time of need and magnitude of revenue adjustments projected to be required.  Preparation of Alternatives for Review by the Client. A minimum of four financing plan alternatives will be developed and presented to City of Coachella staff for their review and comments prior to the conduct of Task 4 through 9. These alternatives will recognize major capital program and the other revenue requirements established above, and consider modifications designed to phase-in or otherwise minimize the impact of revenue increases on customers. At this time, major capital improvement program scheduling adjustments may be made so that projected rate increases for the finalized plan are at levels acceptable to the client.
 Test Year Cost of Service. A test year representative of future conditions during the study period will be selected to perform subsequent rate design tasks. It is presently anticipated that the test year for report purposes will be fiscal year 2024.

Additional test years will be used to design annual rates throughout the remaining five-year study period. The overall cost of service to be recovered will be equal to revenue under existing rates plus the recommended overall revenue increase(s).

Task 4-Evaluation of Customer Classes
Test year costs of service will be allocated to groups of customers with similar service

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BB&K (2021) Exhibit “A”-5 PROFESSIONAL SERVICES AGREEMENT requirements. Customers are typically grouped by class. Classes include residential, commercial, landscape irrigation and others that typically have different service requirements. Consultant will:
 Review Customer Classes. Review the existing domestic water and wastewater customer class designations to determine appropriateness and equitability and recommend to CWA and CSD any revised and/or new customer class designations, as needed.
 Determine Customer Class Characteristics. Determine appropriate usage and billing characteristics for each customer class, based on available information.

Estimates of customer class characteristics will be based on billing data, system operating statistics, ownership status (inside versus outside city customers), availability of service, other available information, and Consultant judgment and experience.

Task 5-Cost Of Service Allocations
The cost of service to be recovered from water and wastewater service revenues is equal to operation and maintenance expense, plus all capital related costs, less revenues from other sources. Costs of service will be apportioned among domestic water and wastewater customers, that is, in terms of operating expenses, depreciation expense and return on investment. For a municipal utility, the cumulative total of depreciation expense and return is equal to the capital cost portion of total cost of service.

Test year costs of service or revenue requirements to be met from domestic water and wastewater service rates will be first allocated to functional cost components to provide a basis for subsequent allocations to customer classes, which will recognize estimates of each class’s service requirements. Allocations will reflect cost-causative concepts in accordance with generally accepted utility practices. For domestic water, these concepts are generally consistent with the widely accepted methodology outlined in the American Water Works Association Manual of Practice M1, titled Principles of Water Rates, Fees, and Charges. For wastewater utility these concepts are generally consistent with accepted procedures described in the Water Environment Federation’s manual on Financing and Charges for Wastewater Systems.

Class allocations will be compared to estimates of corresponding class revenues under existing rates to identify relative adjustments by class, and in total for the domestic water and wastewater system, to align revenues with allocated costs. Allocations will recognize generally accepted utility industry standards and procedures, based on available data.
 Capital Cost Allocations. For capital cost allocation purposes, Consultant will establish estimates of projected test year depreciation expense and plant asset values for rate base. These analyses will be based on schedules of depreciation

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BB&K (2021) Exhibit “A”-6 PROFESSIONAL SERVICES AGREEMENT rates and suitably detailed asset value information to be provided by the Consultant and/or City of Coachella.
 Functional Cost Allocations. Consultant will allocate test year costs of service to various cost components which constitute functional classifications of the domestic water and wastewater service provided. The development of domestic water functional cost allocations will recognize base or volume related costs, maximum day and hour extra capacity, fire protection costs and customer costs.

The development of wastewater functional cost allocations will recognize costcausative factors including wastewater contributed flow, infiltration/inflow, capacity, wastewater strength and customer related service requirements for each customer class.
 Development of Customer Class Units of Service. Consultant will estimate customer class service characteristics associated with each of the functional cost elements recognizing the historic usage patterns, applicable data available, engineering judgment regarding customer class service characteristics, and experience with other domestic water utility operations possessing similar usage characteristics and patterns. The relative service characteristics of inside city and outside city, customer class groups, and other large groups if any, will be recognized, as applicable.
 Allocation of Costs to Customer Classes. Consultant will distribute costs by functional component to customer classes using applicable unit costs of service and class units of service to determine each class’s proportional responsibility for total system costs. The relative responsibility of each class of domestic water and wastewater customers will be specifically determined based on each class’s or user's estimated service requirements.
 Determination of Revenue Adequacy. Consultant will prepare a comparison of class revenues under existing domestic water and wastewater rates with allocated class costs of service to determine the level of cost recovery by class and in total; and to indicate any needed revenue adjustments to align customer class revenues and allocated costs.

Task 6-Design of Rates and Charges
The existing domestic water and wastewater rate structures will be evaluated for their effectiveness in equitably recovering total revenues from customers served.

Revisions to the existing rate structure to recover total revenues and allocated costs by class, will be reviewed and evaluated for use by CWA in meeting domestic water and wastewater service policies, pricing objectives, cost of service recovery, compliance with California Assembly Bill 2882 and practical limitations. Specific activities will include: