Coachella City Council
April 23, 2025

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org
AGENDA

CITY COUNCIL CLOSED SESSION AND

REGULAR MEETING

OF THE CITY OF COACHELLA

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY

AND COACHELLA PARKS AND RECREATION FOUNDATION
April 23, 2025
5:00 PM – CLOSED SESSION
6:00 PM – REGULAR MEETING
In-Person Meeting
Location:

Coachella City Hall
Council Chamber
1515 Sixth Street
Coachella, CA
If you would like to attend the meeting via Zoom, here is the link:
https://us02web.zoom.us/j/88457271898?pwd=REdzU1NoQmpVSFhWTDVaZ0VCekYxdz09 Or One tap mobile : 16699006833,,88457271898#,,,,*606140# Or Telephone:

US: +1 669 900 6833
Webinar ID: 884 5727 1898
Passcode: 606140
Spanish: El idioma español está disponible en Zoom seleccionado la opción en la parte de abajo de la pantalla
 Public comments may be received either in person, via email, or via Zoom. o In Person:

Anyone wishing to speak in person during the public comment period or on a particular item is required to fill out a Request to Speak Form. In order to be recognized, a Request to Speak Form must be turned in to the City Clerk prior to the start of the public comment period or before the agenda item is taken up by Council on which you wish to provide a comment.
o In Real Time via Zoom:

If participating in real time via Zoom, during the public comment period, participants must be visible on camera and use the “raise hand” function on Zoom.
o In Writing via Email:

If providing a written comment by email, you may submit your public comment to the City Council by emailing [email protected]. To comment by email, submit your comments no later than 12 p.m. on the day of the meeting by emailing your name, agenda item (if applicable), and your comment. Any correspondence received by the deadline will be forwarded to the City Council for consideration before action is taken on the matter, during the meeting and upon request one (1) hard copy of the written

Agenda City Council Closed Session and Regular Meeting April 23, 2025

public comments will be available for the public’s view, and written comments will be retained for the official records. Written comments will not be read aloud at City Council meetings.  The live stream of the meeting may be viewed online by accessing the city's website at www.coachella.org, and clicking on the "Watch Council Meetings" tab located on the home page, and then clicking on the "live" button.

CALL TO ORDER: - 5:00 P.M.

ROLL CALL:

APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” PUBLIC COMMENTS (CLOSED SESSION ITEMS):

ADJOURN TO CLOSED SESSION:

1. PUBLIC EMPLOYEE APPOINTMENT (Government Code Section 54957(b)(1)) Title: City Manager

2. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6:

City Labor Negotiator: Interim City Manager William Pattison Employee Organization: Teamsters Local 1932 Representing Miscellaneous/Sanitary Employees

3. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6:

City Labor Negotiator: Interim City Manager William Pattison Employee Organization: Teamsters Local 1932 Representing Mid-Management Employees RECONVENE REGULAR MEETING: - 6:00 P.M.

PLEDGE OF ALLEGIANCE:

CLOSED SESSION ANNOUNCEMENTS:

PROCLAMATIONS/PRESENTATIONS/DIRECTION:

4. Proclamation Presented to Ophelia Project Scholarship Recipients - Brenda Alvarez-Molina & Lesli Barraza Diaz
WRITTEN COMMUNICATIONS:

CONSENT CALENDAR:

Agenda City Council Closed Session and Regular Meeting April 23, 2025

(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member.)

5. Regular Meeting Minutes of April 9, 2025, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation

6. Special Meeting Minutes of April 11, 2025, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation

7. Quarterly Reports - Third Quarter (January - March) FY 2024-2025

8. Voucher Listing- EFT's/Utility Billing Refunds/FY 2024-25 Expenditures as of April 23, 2025, $2,651,312.30

9. Authorize the Interim City Manager to Execute a Maintenance of Effort Certification Statements Fiscal Year 2025/2026, the Local Streets and Roads Revenue Projections, as well as the Projected Five Year Measure A Capital Improvement Plans Budget for Measure A Funding

10. Adopt Resolution No. 2025-15 Adopting a List of Projects for Fiscal Year 2025-26 Funded by SB 1: Road Repair and Accountability Act of 2012

11. Authorize the Interim City Manager to approve Change Order No. 1 for City Project No.111924, Westerfield Retention Basin Landscape Improvements, in the amount of $3,531.63.

12. Adopt Resolution No. 2025-10 Authorizing the Interim City Manager to Submit an Application on behalf of the City of Coachella to the Department of Parks and Recreation Office of Grants and Local Services for the Land and Water Conservation Fund (LWCF) Grant Program in the Amount Not-to-Exceed Six Million ($6,000,000) Dollars

13. Authorize the Interim City Manager to Execute Contract Amendment #2 for Engineering Services Task Order for Coachella Sanitary District Headworks Screening Improvement Project S – 29 in the Amount not to Exceed $156,535.00

14. Authorize Contract Amendment No. 2 for Engineering Services Task Order for Well #16 Rehabilitation W-54 in an Amount not to Exceed $93,748.50.

15. Authorize Interim City Manager to Approve Change Order No. 2 for the Multi-Site Energy Improvement Project Awarded to Alliance Building Solutions, Inc. for an Amount of $145,000 to Install an Additional 194 Street Light Fixtures (LED) with Smart Control Nodes; Authorize Allocation from Undesignated General Funds Revenue in the Amount of $145,000

16. Authorize the Refurbishment of Well #12 Booster #3 100 HP Pressure Pump in the Amount not to Exceed $27,786.63.

Agenda City Council Closed Session and Regular Meeting April 23, 2025

17. Authorization to File a Notice of Completion for City Project No. W-32 Mesquite Water Consolidation Project

18. Adopt Resolution No. 2025-16 Authorizing a Conditional Loan Commitment for the Sixth Street Senior Apartments Affordable Housing Project for CFD 2005-1 Special Assessment District NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):

19. Approve a Sponsorship Request for Greater Palm Springs Restaurant Week to Sponsor the Participation Fees for Restaurants in the City of Coachella

20. Authorize an Appropriation in the Amount of $4,500 to Secure the Venue for the 2025 Coachella Agricultural Summit and Appoint a Councilmember to the Agricultural Summit Ad-Hoc Committee

21. Removal of a Special Assessment Lien Imposed on Property Located at 86011 Las Flores Avenue.

22. Discuss and Provide Direction to Staff on Possible Revisions to the “City of Coachella City Council Policies, Rules, and Procedures” Pertaining to the Order of Business and Public Comment on Non-Agenda Items

23. Adopt Resolution No. 2025-17 Determining the Amount of Property Tax Revenue to be Exchanged Between the County of Riverside and the City of Coachella Pursuant to LAFO 2024-16-4 for the P7/Mesquite Annexation of Approximately 375 Acres of Land Located South of Avenue 50, North of Avenue 52, East of Jackson Street and East and West of Calhoun Street Between the Cities of Indio and Coachella

24. Authorize a Construction Contract with Rove Engineering, Inc., in the Amount of $1,996,097.00 plus 10% Contingency for the Ave 52 Street Improvements from Tyler Street to the Whitewater Bridge, City Project No. ST-139
PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):

25. A Public Hearing to Consider the Adoption of Ordinance No. 1223 Approving the Amended and Restated La Entrada Development Agreement between the City of Coachella and KPC Development Company, LLC. (DA 23-01) (Kalifornia City). (First Reading).

PUBLIC COMMENTS (NON-AGENDA ITEMS):

The public may address the City Council/Board/Corporation/ Authority on any item of interest to the public that is not on the agenda but is in the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.

REPORTS AND REQUESTS:

Council Comments/Report of Miscellaneous Committees.

City Manager’s Comments.

Agenda City Council Closed Session and Regular Meeting April 23, 2025

ADJOURNMENT:

Complete Agenda Packets are available for public inspection at the City Clerk’s Office at 53-462 Enterprise Way, Coachella, California, and on the City’s website www.coachella.org.

THIS MEETING IS ACCESSIBLE TO PERSONS WITH DISABILITIES

WHEREAS, The Ophelia Project is a program of the John F. Kennedy Memorial Foundation, a 501c3 non-profit charitable organization; WHEREAS, The Ophelia Project empowers teen girls to reach their full potential with the support of dedicated mentors and community partners; WHEREAS, on March 18, 2025, Brenda was recognized at a luncheon hosted at The Westin Rancho Mirage; and
WHEREAS, once Brenda graduates, she will attend Cal State Fullerton to study Business Administration and become the first in her family to graduate with a degree; and WHEREAS, Brenda is also involved in other extracurricular activities like cheer and swim apart from the Ophelia Project; and
WHEREAS, Brenda is grateful for the mentors and being able to connect with other girls and also for being able to apply to such an amazing scholarship opportunity; and NOW THEREFORE, I, Steven A. Hernandez, Mayor and Council of the City of Coachella, by the power vested in us, do hereby recognize Brenda Alvarez-Molina
and urge all citizens of the City of Coachella in joining me to commemorate their commitment to serving the community.

IN WITNESS HEREOF, I have hereunto set my
hand and caused the official seal of the City of
Coachella, California to be affixed this 23rd day of
April 2025.
____________________________________
Steven A. Hernandez, Mayor
City of Coachella, California

Item 4.

Of
WHEREAS, The Ophelia Project is a program of the John F. Kennedy Memorial Foundation, a 501c3 non-profit charitable organization; WHEREAS, The Ophelia Project empowers teen girls to reach their full potential with the support of dedicated mentors and community partners; WHEREAS, on March 18, 2025, Lesli was recognized at a luncheon hosted at The Westin Rancho Mirage; and
WHEREAS, Lesli’s plan for the future is to join the military, she wants to join the United States Marines Corps; and
WHEREAS, besides being part of Ophelia, Lesli has been part of the CVHS Choir for the past 4 years; and
WHEREAS, Lesli is appreciative of the opportunity and the scholarship that The Ophelia Project offers. She is really grateful for being part of Ophelia and the mentors; and NOW THEREFORE, I, Steven A. Hernandez, Mayor and Council of the City of Coachella, by the power vested in us, do hereby recognize Lesli Barraza Diaz
and urge all citizens of the City of Coachella in joining me to commemorate their commitment to serving the community.

IN WITNESS HEREOF, I have hereunto set
my hand and caused the official seal of the City
of Coachella, California to be affixed this 23rd
day of April 2025.
______________________________________
Steven A. Hernandez, Mayor
City of Coachella, California

Item 4.

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org

MINUTES

CITY COUNCIL SPECIAL MEETING

OF THE CITY OF COACHELLA

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY

AND COACHELLA PARKS AND RECREATION FOUNDATION
April 11, 2025
4:00 PM – CLOSED SESSION
In-Person Meeting
Location:

Coachella City Hall
Council Chamber
1515 Sixth Street
Coachella, CA
If you would like to attend the meeting via Zoom, here is the link:
https://us02web.zoom.us/j/88457271898?pwd=REdzU1NoQmpVSFhWTDVaZ0VCekYxdz09 Or One tap mobile : 16699006833,,88457271898#,,,,*606140# Or Telephone:

US: +1 669 900 6833
Webinar ID: 884 5727 1898
Passcode: 606140
Spanish: El idioma español está disponible en Zoom seleccionado la opción en la parte de abajo de la pantalla
 Public comments may be received either in person, via email, or via Zoom. o In Person:

Anyone wishing to speak in person during the public comment period or on a particular item is required to fill out a Request to Speak Form. In order to be recognized, a Request to Speak Form must be turned in to the City Clerk prior to the start of the public comment period or before the agenda item is taken up by Council on which you wish to provide a comment.
o In Real Time via Zoom:

If participating in real time via Zoom, during the public comment period, participants must be visible on camera and use the “raise hand” function on Zoom.
o In Writing via Email:

If providing a written comment by email, you may submit your public comment to the City Council by emailing [email protected]. To comment by email, submit your comments no later than 12 p.m. on the day of the meeting by emailing your name, agenda item (if applicable), and your comment. Any correspondence received by the deadline will be forwarded to the City Council for consideration before action is taken on the matter, during the meeting and upon request one (1) hard copy of the written public comments will be available for the public’s view, and written comments will be retained for the official records. Written comments will not be read aloud at City Council meetings.

Item 6.

Minutes City Council Special Meeting April 11, 2025

 The live stream of the meeting may be viewed online by accessing the city's website at www.coachella.org, and clicking on the "Watch Council Meetings" tab located on the home page, and then clicking on the "live" button.

CALL TO ORDER: - 4:00 P.M.

Mayor Hernandez called the City Council Special Meeting of the City of Coachella to order at 4:00 p.m.

ROLL CALL:

Present: Councilmember Perez, Councilmember Dr. Figueroa, Mayor Pro Tem Delgado, and Mayor Hernandez

Absent: Councilmember Virgen
City Treasurer and City Clerk
APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” Motion: To approve the Agenda
Made by: Councilmember Dr. Figueroa
Seconded by: Councilmember Perez
Approved: 4-0:

AYES: Councilmember Perez, Councilmember Dr. Figueroa, Mayor Pro Tem Delgado, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: Councilmember Virgen
PLEDGE OF ALLEGIANCE:

The City Attorney led the Pledge of Allegiance.

PUBLIC COMMENTS (CLOSED SESSION ITEMS):

None
ADJOURN TO CLOSED SESSION:

1. PUBLIC EMPLOYEE APPOINTMENT (Government Code Section 54957(b)(1)) Title: City Manager

Item 6.

Minutes City Council Special Meeting April 11, 2025

2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957(b)(1)) Title:

Interim City Manager
RECONVENE SPECIAL MEETING:

The City Council reconvened into open session at 4:35 p.m.

CLOSED SESSION ANNOUNCEMENTS:

No reportable action taken.

ADJOURNMENT:

Mayor Hernandez adjourned the meeting at 4:36 p.m.
____________________________________
Delia Granados
Deputy City Clerk

Item 6.

City of Coachella Building Activity Report
JANUARY 2025
Permits Current Month Past Month This Month Last
Year
This Year to
Date
Last Year to Date
Res. Solar Panels 45 8 6 45 6
Misc. Building Permits 39 19 40 39 40
Residential Additions/Ga 13 13 7 13 7
Single Family Dwellings 0 8 0 0 0
Commercial Bldgs. 0 0 0 0 0
Commercial Ten. Improv 1 0 2 1 2
Multi- Family Units 0 0 0 0 0
Plan Check 0 0 0 0 0
TOTALS 98 48 55 98 55
Revenue Fees
Building Fees $27,641.50 $30,111.00 $15,198.00 $27,641.50 $15,198.00 Dev. Impact Fees $0.00 $107,747.46 $0.00 $0.00 $0.00
Sewer &Water Fees $2,069.40 $90,424.16 $0.00 $2,069.40 $0.00 Misc. (TUMF, MSF, FIRE) $0.00 $21,920.00 $0.00 $0.00 $0.00 Plan Check $19,129.25 $10,002.00 $9,901.50 $19,129.25 $9,901.50 Cert of Occupancy $0.00 $2,048.00 $0.00 $0.00 $0.00
SB1473 $177.20 $155.40 $70.00 $177.20 $70.00
TOTALS $49,017.35 $262,408.02 $25,169.50 $49,017.35 $25,169.50 1% Construction Tax $0.00 $24,358.10 $0.00 $0.00 $0.00
Strong Motion Instr. $533.99 $429.58 $134.10 $533.99 $134.10 TOTALS $533.99 $24,787.68 $134.10 $533.99 $134.10
Valuations $2,960,920.00 $3,309,311.00 $989,277.00 $2,960,920.00 $989,277.00 Inspections
General 261 242 355 261 355
Final Single Family 0 1 29 0 29
Final Multi Family 0 0 0 0 0
Final Commercial 0 0 3 0 3
Final Miscellaneous 23 17 36 23 36
Final Solar 58 29 30 58 30
Code Enforcement Insp. 0 0 1 0 1
TOTALS 342 290 454 342 99
TOTAL DWELLING UNITS IN THE CITY OF COACHELLA 9637
Submitted by:

Rosa Vasquez
Development Services Technician

Item 7.

City of Coachella Building Activity Report
FEBRUARY 2025
Permits Current Month Past Month This Month Last
Year
This Year to
Date
Last Year to Date
Res. Solar Panels 13 45 25 58 31
Misc. Building Permits 44 39 52 83 92
Residential Additions/Ga 7 13 2 20 9
Single Family Dwellings 1 0 4 1 4
Commercial Bldgs. 0 0 0 0 0
Commercial Ten. Improv 0 1 1 1 3
Multi- Family Units 0 0 0 0 0
Plan Check 0 0 0 0 0
TOTALS 65 98 84 163 139
Revenue Fees
Building Fees $20,473.00 $27,641.50 $31,128.00 $48,114.50 $46,326.00 Dev. Impact Fees $16,410.37 $0.00 $65,823.74 $16,410.37 $65,823.74 Sewer &Water Fees $11,303.02 $2,069.40 $34,688.72 $13,372.42 $34,688.72 Misc. (TUMF, MSF, FIRE) $36,847.93 $0.00 $10,960.00 $36,847.93 $10,960.00 Plan Check $14,359.00 $19,129.25 $13,257.00 $33,847.93 $23,158.50 Cert of Occupancy $256.00 $0.00 $1,024.00 $256.00 $1,024.00 SB1473 $134.20 $177.20 $184.00 $311.40 $254.00
TOTALS $99,783.52 $49,017.35 $157,065.46 $148,800.87 $182,234.96 1% Construction Tax $3,500.00 $0.00 $14,729.00 $3,500.00 $14,729.00 Strong Motion Instr. $506.73 $533.99 $496.01 $1,040.72 $630.11 TOTALS $4,006.73 $533.99 $15,225.01 $4,540.72 $15,359.11 Valuations $2,650,969.00 $2,960,920.00 $3,382,629.00 $5,611,889.00 $4,371,906.00 Inspections
General 299 242 326 560 681
Final Single Family 0 1 15 0 44
Final Multi Family 0 0 1 0 1
Final Commercial 0 0 1 0 4
Final Miscellaneous 20 17 41 43 77
Final Solar 12 29 21 70 51
Code Enforcement Insp. 0 0 0 0 1
TOTALS 331 290 405 673 859
TOTAL DWELLING UNITS IN THE CITY OF COACHELLA 9638
Submitted by:

Rosa Vasquez
Development Services Technician

Item 7.

City of Coachella Building Activity Report
MARCH 2025
Permits Current Month Past Month This Month Last
Year
This Year to
Date
Last Year to Date
Res. Solar Panels 36 13 6 97 37
Misc. Building Permits 34 44 56 117 148
Residential Additions/Ga 13 7 7 33 16
Single Family Dwellings 0 1 0 1 4
Commercial Bldgs. 0 0 0 0 0
Commercial Ten. Improv 1 0 0 2 3
Multi- Family Units 0 0 0 0 0
Plan Check 0 0 0 0 0
TOTALS 84 65 69 247 208
Revenue Fees
Building Fees $19,260.50 $20,473.00 $14,530.50 $67,375.00 $60,856.50 Dev. Impact Fees $0.00 $16,410.37 $0.00 $16,410.37 $65,823.74 Sewer &Water Fees $0.00 $11,303.02 $0.00 $13,372.42 $34,688.72 Misc. (TUMF, MSF, FIRE) $0.00 $36,847.93 $0.00 $36,847.93 $10,960.00 Plan Check $15,007.50 $14,359.00 $8,212.00 $48,855.43 $31,370.50 Cert of Occupancy $0.00 $256.00 $0.00 $256.00 $1,024.00 SB1473 $98.00 $134.20 $76.00 $409.40 $330.00
TOTALS $34,366.00 $99,783.52 $22,818.50 $183,166.87 $205,053.46 1% Construction Tax $0.00 $3,500.00 $0.00 $3,500.00 $14,729.00 Strong Motion Instr. $198.16 $506.73 $105.94 $1,238.88 $736.05 TOTALS $198.16 $4,006.73 $105.94 $4,738.88 $15,465.05
Valuations $2,132,899.00 $2,650,969.00 $885,900.00 $7,744,788.00 $5,257,806.00 Inspections
General 331 299 331 891 1012
Final Single Family 4 0 7 4 51
Final Multi Family 0 0 0 0 1
Final Commercial 3 0 3 3 7
Final Miscellaneous 51 20 50 94 127
Final Solar 15 12 22 85 73
Code Enforcement Insp. 4 0 1 4 2
TOTALS 408 331 414 1081 1273
TOTAL DWELLING UNITS IN THE CITY OF COACHELLA 9638
Submitted by:

Rosa Vasquez
Development Services Technician

Item 7.

ENGINEERING:

JANUARY 2025 – MARCH 2025
Capital Improvement Projects
Design Phase:

ST-69 Ave 50 Bridge over Whitewater Channel / ST-81 New Interchange @ Avenue 50 and 86 South Expressway
Environmental document was approved and finalized in February 2019. Project meeting with Caltrans to review technical studies on the
project continues. Final plans and estimates
have been submitted and are currently under
review. Right-of-way acquisition is currently in
progress and almost complete. Caltrans has
appropriated the funds for construction and
Staff is coordinating with Caltrans to break
ground in Fall 2025. City Staff continues to
seek additional funding for the ST-81 New
Interchange at Avenue 50 and 86 South
Expressway.

P-29 Avenue 53 Tot Lot
Project will add a safety fence around
park perimeter, new playground
equipment, updated landscaping and
ADA upgrades. Plans are complete
and currently under review. The
Project is scheduled to go out to Bid
Fall 2025.

P-31 Rancho Las Flores Expansion
Design is currently underway. Survey
has been done and conceptual plans
have been presented. Project will
complete Rancho Las Flores Park and
include an amphitheater, splash pad,
sports courts, dog park and flexible
open space for fields, walking,
exercising and gatherings. Expansion
will also include complete landscaping
and lighting. Design is currently 90%
complete.

Item 7.

F-33 Library Annex:

The project will renovate and upgrade the existing 7,700 SF Coachella Library Annex. A design contract was awarded to IDS Group on May 24, 2023 to provide plans, specifications and engineer’s estimates. The project is currently in design. The project will include seismic retrofit, upgraded HVAC and electrical systems, and a restructured layout to provide better services to the public.

F-39 Community Resilience Center (CRC)
The Coachella Resilience Center will
rehabilitate the City owned facility on
Peter Rabbit Lane to provide emergency
services and resources to the community.

Presentation regarding project update was
given at the April 9 Council Meeting. Staff
is finalizing grant agreement and preparing
Design/Build RFP to be posted once the
agreement has been finalized.

ST-128 FY24/25 Pavement Project
There are currently two paving projects in the design phase. Avenue 52 pavement rehab is a City lead project that will rehab Avenue
52 from Tyler Street to the
bridge. Plans are complete and
staff is finalizing bid package.

The second project is a County
lead project that will slurry seal
Avenue 54 as a joint project
with the County. A service
agreement for this project was
approved by Council on
February 26. Staff continues to
coordinate with the County to
execute agreement.

Item 7.

ST-138 Connecting Coachella (ATP)
The Connect Coachella project will add bicycle
facilities along Grapefruit Blvd from Avenue 48
to Avenue 54 and along Avenue 54 from the CV
Link to Van Buren Street within City limits. ATP
funds were awarded for the design of the project
and are anticipated to be in effect in June 2025
to begin work.

ST-139 Avenue 52 Street Rehabilitation
Project
This project will provide street rehabilitation on
Avenue 52 from Tyler Street to the Whitewater
Bridge. Staff posted an RFP on March 6 and
opened bids on April 8. Staff is currently
reviewing bids and will award to the lowest,
responsive, responsible bidder at the next
Council Meeting.

ST-140 Arts and Music Line
The Arts and Music Line project is lead by CVAG and is
a joint project that will span La Quinta, Indio and
Coachella to add a multi-modal path along Avenue 48.

A temporary construction easement was approved for
the connector at Rancho Las Flores Park. Staff
continues to coordinate with CVAG.

ST-147 HSIP Cycle 12
The City was awarded $3,041,058 from the Highway Safety Improvements Program (HSIP) Cycle 12 for three projects aimed to increase the safety of pedestrians and bicyclists. City staff is working with Caltrans to authorize funds and begin design phase. The HSIP projects will include raised crosswalks, buffered bike lanes, pedestrian signal improvements and high-intensity activated crosswalks (HAWK).

Item 7.
9th Street Park
Staff has been coordinating with Chelsea
Investment Corp to develop a park on 9th
Street and Shady Lane. The final concept will
be presented to Council on February 26. City
will review plans and continue to work closely
with Chelsea to construct the park. It will
include open grass areas, landscaping, spaces
for artwork and lighting.

CV Link Connector
Staff has been coordinating with CVAG for a CV
Link connector located on the northwest
corner of the Avenue 52 and Sunset Drive
intersection. The concept was presented to
Planning commission on February 5. The
project is currently out to bid and is scheduled
to be completed by June 2025. City staff
attended the pre-bid meeting held by CVAG on
March 11. Bids were opened on March 24 and
CVAG is coordinating review and grant
requirements to begin construction.

Construction Phase:

ST-93 Avenue 50 Widening Project (Calhoun to Harrison)
Professional agreement with KOA Corporation has been approved by City Council on 10/9/2019 for Final Construction PS&E of the Avenue 50 Widening Project. City Staff coordinating with KOA to separate the project into two phases. Phase 1 of the project will include improvements on Avenue 50 from Calhoun Street to Pavon Palma and phase 2 is from Avenida De Oro to Cesar Chavez Street.

City Council awarded a construction contract to Urban Habitat on September 11, 2024 for the construction of phase 1. Phase 1 is currently under construction and City staff continues to inspect.

Phase 2 design and right-of-way is currently 90% complete.

Item 7.

S-18 Tyler Street Sewer Improvements
This project will increase capacity on Tyler Street from the old Avenue 53 to Avenue 54. A construction contract has been awarded to Van Dyke corporation. Construction began on February 24. Traffic control has been set up and potholing has begun. Staff continues to review submittals and inspect.

Private Development Projects
Bellissima Pulte Homes:

Final phase is currently under construction. On-site curb and gutter and street base improvements have been completed. Off-site street improvements on Frederick, Avenue 53 and Calle Empalme continue to be constructed. City Staff continues to inspect final homes.

Covalda Apartments:

Covalda apartments will build 108 affordable housing
units in Pueblo Viejo and will include commercial units as well. Construction has started and will take
approximately 18 months. Contractor has started
grading and compacting area. Contractor has installed
underground storm water chambers. Contractor
continues to work on water mainline upgrades. City
Staff continues to inspect.

Item 7.

Pyramid Ranch:

The Pyramid Ranch housing development will build 192 houses on Van Buren Street between Avenue 50 and Avenue 51. The model homes and phase 1 are complete and phase 2 is under construction. City Staff continues to inspect.

Item 7.

Utilities Department
Memorandum
TO: Honorable Mayor and Council

FROM: Cástulo R. Estrada, Utilities Director
DATE: April 16, 2025
SUBJECT: Quarterly Activity Report (January 2025 to March 2025) Coachella Water Authority:

The Utilities Department Water Authority Division provides water pumping, treatment, and distribution services to more than 9,100 service connections citywide that include residential, commercial, and industrial users. The City has three (3) Storage Reservoirs of more than 10 million gallons of capacity with six (6) operating wells that provides more than 8,000 acre-feet of annual water production. This division is responsible for a variety of tasks including meter reading, repairs, pumping, production, treatment, main and distribution repairs, water quality complaints, service connections/disconnections, and capital improvements along with other assigned duties.

Coachella Water Authority Production and Distribution Highlights Description Value
Total -Water Production (Jan to Feb) (MG) 489.50
Chlorine Consumption (Gallons) 2190
Monthly Samples Collected (Distribution System) 156
Quarterly Wells sampled 5
Valves Repaired/Replaced 1
Underground Service Alerts 38
Standby Service Calls 26
Water Service Leaks 30
Main Leaks 0
Non Responsive Meters Cycle One 431
Non Responsive Meters Cycle Two 637
Meter Replacements 45
Hydrant Replacements 1
Delinquency Turn Offs 44
Well Depths Monitored – 03/2025
Well No. 10 Depth (feet,) SWL 31.2’
Well No. 11 Depth (feet,) SWL 71’
Well No. 12 Depth (feet, ) SWL 69’
Well No. 16 Depth (feet, ) SWL 40.1’
Well No. 17 Depth (feet, ) PWL 116.6’
Well No. 18 Depth (feet,) SWL 73’
Well No. 19 Depth (feet,) PWL 117.8’
Annual Production
2025 Total Current Production JAN 2025 to DEC 2025 489.5 2024 Annual (MG) 2340.7

Item 7.

Coachella Sanitary District:

The Utilities Department, Sanitary Division, provides for all the collection, treatment, and disposal of residential, commercial, and industrial wastewater for the more than 8,600 service connections within the City and more than 400,000 lineal feet of sewer collection system (100 miles) 4-inches to 54-inches, two (2) sewage pump stations, and over 1,700 manholes.

The Avenue 54 Wastewater Treatment Plant has a flow capacity of 4.5 million gallons per day. Consists of a raw wastewater lift station and headworks facility, which includes screenings and grit removal equipment, two separate secondary treatment process trains including contact stabilization tanks and oxidation ditches and disinfection facilities. Secondary effluent from the plant, following disinfection with sodium hypochlorite and dechlorination with sodium bisulfite is discharged through an outfall into the Coachella Valley Stormwater Channel.

For the 3rd Quarter of January, February & March 2025. A total of 278.25 MG of wastewater was received at the Wastewater Plant. With an average daily flow of 3.090 MGD. The plant treated a total of 251.104 MG. A total of 215 samples were collected at the plant for monitoring.

Water Reclamation Facility – 87075 Avenue 54th
Description Value
Total Influent per Month (MG) 92.75
Influent Average Daily Flow (MGD) 3.090
Total Effluent per month (MG) 83.70
Effluent Average Daily Flow (MGD) 2.789
Plant Permitted Capacity (MGD) 4.5
Operational Upsets 0
Permit Violations 0
Hypochlorite Consumption (Gallon) 14,23
Sodium Bisulfite Consumption (Gallon) 4,700
Odor Complaints 0
Samples Collected This Quarter (Plant) 215
Stand-By Calls 16
State & EPA Reports Completed/Submitted Yes
Collection System & Pump Stations Highlights
Description Value
Underground Service Alert 682
Collection System Cleaning (feet) 74,001
Manhole Inspection/Cleaning 88
Collection System Spills 0
Collection System Blockages 0
Collection System CCTV Inspection (feet) 316
Samples Collected (Field) 0
Pump Station Alarms 2
Wet Well Cleaning 1
Wet Well/Lift Station Inspections 51
Odor complaints 0
State CIWQS Reports Submitted Yes

Item 7.

Environmental Division:

The Environmental/Regulatory Division of the Utilities Department is responsible for areas relating directly to water, wastewater, storm water, and air quality protection. Initial focus is aimed at the National Pollutant Discharge Elimination System (NPDES), Industrial Wastewater Pretreatment Program (Source Control), and Fats, Oils & Grease (FOG) Program. These programs provide auditing, permitting, monitoring, and enforcement of our local City Ordinance. The following report details activities for the previous quarter:
• Attended weekly and/or monthly meetings with Desert Task Force (DTF), Coachella Valley Salt & Nutrient Management Plan (CV-SNMP), Sustainable Groundwater Management Act (SGMA), Coachella Valley Regional Water Management Group (CVRWMG), and Riverside County Flood Control (RCFC)
• Reviewed and approved Industrial Wastewater Discharge Permits • Performed industrial facilities and food service establishment inspections • Issued enforcement violations
• Assist Development Services in reviewing plans pertaining to the Environmental Division • Ensured Hazardous Waste is stored properly and scheduled for disposal • Monitored stormwater outfalls discharging to the Coachella Valley Storm Channel (CVSC) • Enforce cannabis agricultural wastewater discharge requirements Engineering:

Well 20
• Final preparations are underway for the Specification Book. The team is ensuring all technical requirements are thoroughly captured and accurate.
• Final stages of Spec Book preparation completed.
• Spec Book was posted for advertisement on April 4.

Well 16
• Coordination with our consultant is ongoing to schedule and complete a pump test and collect necessary water samples. This is essential to verify operational performance and compliance. • Coordinated setup for the pump test, including scheduling and verifying discharge location. • Sent a list of sampling constituents to the consultant. • Submersible test pump was installed on April 3, and the step test was conducted on April 7. • Discussions with Dudek are ongoing to determine next steps.

Mesquite Project
• This project is in the closeout phase. A final inspection walk-through has been scheduled to complete the remaining tasks.
• Submitted Financial Budget Adjustment (FBA) to State Board; awaiting review response (expected August/September).

Tyler Street Sewer Project
• Construction officially began on February 24, 2025. Progress will continue to be tracked and reported in the next update.

Cross-Connection Control Policy
• Staff participated in a regional meeting with multiple valley agencies to review approaches to implementing the Cross-Connection Control Policy. All public water systems must submit their Cross-Connection Control Plan to the local district by July 1, 2025.

Item 7.

Submittals and Plan Checks
• Submittals have been reviewed and plan-checked as part of ongoing project workflows.

S-15 & W-35 Septic to Sewer Project and Shady Lane Water Consolidation • The project received approval from the State Water Board to move forward with advertising. A pre-bid meeting was successfully conducted, providing prospective bidders with critical project information and clarifications.
• Received approval from the State Water Board to proceed with advertising. • Two bids were received and opened on April 2nd.
• Reviewed the Consolidation Agreement with the city’s legal team and consultant. • Currently finalizing the consolidation agreement with Caritas. • Preparing the Q1 progress report for submission to the State Board. • Coordinating responses to RFIs from the pre-bid meeting. • Provided bidders with project estimates.

Avenue 50 – Waterline Potholing Project
• Obtained a temporary encroachment permit from CVWD.
• Coordinated a pre-construction meeting with CVWD, MSA, and C-Below on April 4. • C-Below began potholing on April 7–8. Some lines were not located at certain pothole locations; MSA is reviewing the findings to determine next steps.

Avenue 51 – Proposed Infrastructure
• Prepared and revised an exhibit and cost estimate spreadsheet for proposed water and sewer infrastructure.

S-18 Tyler Sewer Improvement
• Construction began on February 24.
• Amendment issued for the surveying contract.
• Coordinated RFI responses with the project engineer.

Coordination
• Coordinated with the State Board on several matters:
o Funding opportunities and chromium treatment impacts. o Emergency notification plan completed as requested.
o Ongoing responses to document and form requests.
• Reviewed and updated general water and sewer notes with TKE Engineering; shared standards with plan checker.

Item 7.

COMMUNITY OUTREACH
Displayed on the billboard located on Grapefruit Boulevard from January to mid February.

This was a recognition that Magdalena was proud to receive.

PIO Report - Q1 2025
January, February and March brought a variety of community gatherings, the celebration of milestones and educational opportunities resident highlights to the community. Below is a breakdown of outreach efforts and strategies implemented to promote each one.
events & marketing

SENIOR OF THE YEAR BILLBOARD
Strategies implemented:

Coachella.org
Digital Display Boards
Organic posting on
Facebook, Instagram, Next
Door & LinkedIn
Organic social media posts
were published in advance
of each Info Session to build
anticipation

FREE BUSINESS MANAGEMENT COURSES
City staff partnered with UCR to promote free business management classes for residents, business owners and employees of businesses in Coachella. Our efforts resulted in maximum capacity for all programs and approval of an additional (virtual) cohort for the Micro MBA program in order to meet demand.

Item 7.

Strategies implemented:

Adapted the City’s logo to replace the agave with a
tree to commemorate Arbor Day
Communication had to pivot three weeks prior to the
event to combine both Arbor Day and a ribbon cutting
event for the new restrooms and newly installed
lighting at Bagdouma Park.

Giveaways included t-shirts, shovels, water bottles,
rally towels and miniature soccer balls
Added the combined event to the calendar on
Coachella.org
Radio ads aired on La Poderosa & La Suavecita
Organic social media posts were published three
weeks ahead of the event to build anticipation
Boosted social media posts to increase visibility and
drive attendance
PIO Report - Q1 2025
events & marketing

ARBOR DAY CELEBRATION &

BAGDOUMA PARK RIBBON CUTTING
The Public Information Department was tasked with developing an Arbor Day t-shirt graphic the day of the event. A catchy slogan was developed in conjunction with the graphic, and was repurposed within all of the promotional material used ahead of the event - invitation, program, and social media graphics.

Item 7.

PIO Report - Q1 2025
events & marketing
Strategies implemented:

A full page print ad published in Palm Springs Life’s
Hockney + YOU program book which promoted art
in Coachella
Radio ads aired on La Poderosa & La Suavecita
(investment $3,000)
A digital ad ran on YouTube from February 23rd to
March 8th (investment $1,000)

DAY OF THE YOUNG CHILD &
HOCKNEY + YOU EXHIBIT
This year’s Day of the Young Child offered an immersive art experience for children with the addition of the Hockney + YOU art exhibit at Veterans’ Memorial Park. This exhibit was made possible through a partnership between the City, Palm Springs Life Magazine, and Palm Springs Art Museum. Part of the sponsorship package included extensive advertising and media outreach regarding the Hockney + YOU exhibit by Palm Springs Life which we feel helped bolster interest and attendance.

Print ad Digital ad
Flight dates: 2/23 - 3/8
Video plays: 371,790
11% of viewers watched for 3
or more seconds

6.5% of viewers watched the
entire video
Campaign Results

Item 7.

PIO Report - Q1 2025
events & marketing

SUAVECITO SUNDAY
Strategies implemented:

Both events were added to the calendar on
Coachella.org
We ran a half page ad in El Informador the
Thursday prior to each event date
Organic social media posts were published
in advance of both events to build
anticipation.

Paid digital ads ran on YouTube which
generated 24.9k impressions, and a view
rate of 76.38% (above industry benchmark)
Radio ads ran on La Suavecita, La Poderosa
and Jammin 99.5 (English station) to
stimulate attendance. Spots tapered only to
Mariachi for one week once Suavecito
Sunday passed.

The crowd at this year’s Mariachi Festival was
the largest on record, and also the most diverse.

Staff reported that many Canadians made their
way to the East Valley for our event.

MARIACHI FESTIVAL
Suavecito Sunday continued with a one day format, which was promoted in conjunction with the Mariachi Festival on a billboard, digitally and in radio advertisements.

Mariachi Festival Giveaway

Item 7.

PIO Report - Q1 2025
website & branding

HEALTHY FOOD TRUCK PILOT PROGRAM
The Public Information Department spearheaded branding for Coachella’s Healthy Food Truck Program, and development of a dedicated web page on Coachella.org

DINING OUT PAGE
The Public Information
Department revamped the
“Local Restaurants” page
under the Visitors tab to a
better organized, and more
dynamic layout.

Item 7.

PIO Report - Q1 2025
production

HOME ENHANCEMENT PROGRAM - VIDEO STORYTELLING
The Public Information Department worked directly with the Riverside County Housing and Workforce Solutions department to identify two families who would best represent the Home Enhancement Program for the City. This process spanned over several months in order to capture the before and after of both residences.

The PIO department managed the resident interviews, selection of clips for each video, translation of audio, and edit recommendations for the final videos.

The finalized videos were saved on Coachella’s YouTube Channel, and shared via the City’s social media pages to the community and press, which resulted in a high volume of inquiries from residents about the program and extensive media coverage.

Media Coverage

Item 7.

PIO Report - Q1 2025
sponsorships

AUGUSTINE BAND OF CAHUILLA INDIANS
The Public Information Officer was able to secure a $10,000 annual sponsorship with the Augustine Band of Cahuilla Indians for the second consecutive year. The Tribe is looking to increase their sponsorship for next year to become a primary collaborator for the City’s Mariachi Festival.

Item 7.

PIO Report - Q1 2025
IMPRESSIONS - An impression is counted as the number of times an instance of an ad is on screen for the first time. (Example: If an ad is on screen and someone scrolls down, and then scrolls back up to the same ad, that counts as 1 impression).

CLICKS - The number times that something is selected within the ad, by pressing a button or touching a screen.

REACH - The number of unique accounts that saw your ads at least once. Reach is different from impressions, which may include multiple views of your ads by the same accounts.

CLICKTHROUGH RATE (CTR) - is calculated as the number of clicks divided by the number of impressions.

VIEWS (OPENS) - measure how many people opened up your email and looked at it.

GLOSSARY OF TERMS
this might be helpful

Item 7.

Facebook

59.7%
Instagram

33.2%
LinkedIn

7.1%

COACHELLA INDIO LA QUINTA
PALM
DESERT
PALM

SPRINGS
INDIAN
WELLS
RANCHO
MIRAGE

CATHEDRAL
CITY
Instagram 7,992 25.2k 13.9k 1,443 7,033 15.2k N/A N/A
Linkedin 1,703 2,256 1,187 1,871 2,386 454 N/A 1,344
Facebook 14,300+ 30,000+ 59,000+ 6,400+ 21,000+ 2,300+ 4,300+ 14,000+

SOCIAL MEDIA UPDATE
Breakdown of Followers: Q1 (January - March 2025)
% of Growth :

Facebook:

Instagram:
14,347 followers - 1.79% growth
7,992 followers - 7% growth
LinkedIn: 1,703 followers - 8.4% growth

FOLLOWER COMPARISON CHART - CITY BY CITY
PIO Report - Q1 2025
The City continues to experience a steady increase in organic social media growth across the board, all prompted through the consistent posting of relevant content for residents and other followers of our pages.
digital reporting

Item 7.

1. Team Coachella - New Staff Post

2. CYSA Team Desert Xolos - Recognition
PIO Report - Q1 2025
TOP 5 SOCIAL MEDIA POSTS
digital reporting

Item 7.

3. Train Stopped at Ave 54 & Grapefruit Blvd - Alert

4. Food Truck Vendors at Mariachi Festival
PIO Report - Q1 2025
TOP 5 SOCIAL MEDIA POSTS, CONT’D
digital reporting

Item 7.

5. Suavecito Sunday has Begun
PIO Report - Q1 2025
TOP 5 SOCIAL MEDIA POSTS, CONT’D
digital reporting

Item 7.

WEBSITE ANALYTICS
Top Pages Visited:

PIO Report - Q1 2025

1. Coachella, CA | Home

2. Meetings and Live Events | Coachella, CA

3. City Council | Coachella, CA

4. Bids & Proposals | Coachella, CA

5. Payment Options | Coachella, CA
digital reporting

Item 7.

WEBSITE ANALYTICS
Demographic Details (website visitors):

PIO Report - Q1 2025

1.Los Angeles - 9,452 visitors

2.Coachella - 3,045 visitors

3.Indio - 2,558 visitors

4.San Diego - 1,156 visitors

5.Riverside - 1,112 visitors
digital reporting

Item 7.

WEBSITE ANALYTICS
Devices used to view the website:

PIO Report - Q1 2025

1.Mobile/Phone - 18,692 sessions

2.Desktop - 15,583 sessions

3.Tablet - 339 sessions

4.Smart TV - 2 sessions
digital reporting

Item 7.

Economic Development

QUARTERLY REPORT
APRIL 2025

CITY OF COACHELLA

Item 7.

Population
43,254
Median
Household
Income
$46,085
Median Home
Price
$470,000
Average
Commute Time
25 Minutes
Housing Units
10,224
Short-Term
Vacation Rentals
375
Annual Visitors

1.5 Million
For 2024
Total Jobs
8,847
TOT Rate
Increased from
9% to 13%
Part of a Tourism
Business
Improvement
District (TBID)

DEMOGRAPHICS

Item 7.

BUSINESS LICENSE, SHORT TERM VACATION RENTALS AND CANNABIS Business License - Annual Fee $ 25,060
Business License - Tax $ 646,574
Delinquent taxes, interest & penalties $ 6,329
TOT-Short Term Vacation Rentals $ 1,049,953
Business License SB 1186 Fee $ 5,116
Cannabis-Cultivation 3% $ 174,815
Cannabis-Retail 6% $ 216,798
Total Revenues to Date $ 2,124,647

REVENUE

Item 7.

Currently managing more than
$95 million in grants
In Q1, Economic Development staff
has applied for more than $30 million
dollars in grant funding support
In Q1, the City accomplished
executing the TCC Agreement with
the Strategic Growth Council
By the end of Q1, the City will reach
a Grant Agreement for the CRC
B
D
A
C
01 02
03 04
GRANTS

Item 7.

Solar
Photovoltaic
Installers
Zero Emission Vehicle
Rideshare Drivers
Electricians +
HVAC
Technicians
Urban Youth
Conservation Corps

WORKFORCE TRAINING & DEVELOPMENT
5 different ‘green’ career paths are forthcoming through Coachella Prospera

Item 7.

COMMUNITY SHOWCASE BANNER PROGRAM

Item 7.

PASSENGER RAIL
DEVELOPMENT STRATEGY FOCUS GROUP MEETING DATES:
▪ Property Owners, Developers, and Applicants May 6 @ 1:00 PM ▪ Local Businesses, Business Owners, and Chamber of Commerce May 7 @ 11:00 AM ▪ Community Organizations, Neighborhood Groups, + Engaged Residents May 7 @ 5:30 PM

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Item 8.

STAFF REPORT
4/23/2025
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E. City Engineer
SUBJECT: Maintenance of Effort Certification Statements Fiscal Year 2025/2026, the Local Streets and Roads Revenue Projections, as well as the Projected Five Year Measure A Capital Improvement Plans Budget for Measure A Funding STAFF RECOMMENDATION:

Authorize the City Manager to Execute a Maintenance of Effort Certification Statement for Fiscal Year 2025/2026, the Local Streets and Roads Revenue Projections, as well as the Projected Five Year Measure A Capital Improvement Plans Budget for Measure A Funding.

BACKGROUND:

The requirements for receipt of Measure A Local Street and Roads funding are to submit a Five-Year Capital Improvement Projects Plan (CIP), a signature on the Maintenance of Effort Certification, and a Project Status Report for the prior fiscal year funding.

The Five-Year CIP plan is a list of proposed uses for Measure A Local Streets and Roads funding and must be based upon the revenue projections provided from Riverside County Transportation Commission. The projects include the description of the anticipated project, the funding sources of the project, and expenditures that will be anticipated from year to year.

The Measure A Ordinance requires annual certification that discretionary General Fund expenditures for transportation related construction and maintenance activities for Fiscal Year 2025/2026 will meet or exceed the Maintenance of Effort Certification Base Year requirement.

This certification process is one part of the regulations to receive Measure A funding.

The Riverside County Transportation Commission must also receive a Project Status Report for the prior fiscal year. The purpose of this report is to document the progress to date on engineering, right-of-way acquisition, and the construction that Measure A is funding as well as the completion date or anticipated completion date.

Item 9.

FISCAL IMPACT:

Authorizing the City Manager to Execute the FY 2025/2026 Maintenance of Effort Certification Statement, the Local Streets and Roads Revenue Projections, as well as the Projected Five Year Measure A Capital Improvement Plans Budget for Measure A will benefit the City of Coachella to receive Measure A funding.

ATTACHMENTS:

1. Measure A Five-Year Revenue Projections

2. FY 2024/25 Measure A Project Status Report

3. FY 2025/26 Measure A Maintenance of Effort Certification Statement

4. FY 2023/24 Audit Final Report

5. City of Coachella 5 Year Measure A Funding Capital Projects

Item 9.

FY 2025/26 FY 2026/27 FY 2027/28 FY 2028/29 FY 2029/30
Western County
Local Streets & Roads
BANNING 841,000 $ 858,000 $ 875,000 $ 893,000 $ 911,000 $ BEAUMONT 885,000 903,000 921,000 939,000 958,000
CALIMESA 304,000 310,000 316,000 322,000 328,000
CANYON LAKE 265,000 270,000 275,000 281,000 287,000
CORONA 5,460,00 5,569,00 0 5,680,00 0 5,794,00 0 5,910,00 0 0 EASTVALE 3,370,00 3,437,00 0 3,506,00 0 3,576,00 0 3,648,00 0 0 HEMET 2,572,00 2,623,00 0 2,675,00 0 2,729,00 0 2,784,00 0 0 JURUPA VALLEY 3,113,00 3,175,00 0 3,239,00 0 3,304,00 0 3,370,00 0 0 LAKE ELSINORE 2,117,00 2,159,00 0 2,202,00 0 2,246,00 0 2,291,00 0 0 MENIFEE 3,117,00 3,179,00 0 3,243,00 0 3,308,00 0 3,374,00 0 0 MORENO VALLEY 5,967,00 6,086,00 0 6,208,00 0 6,332,00 0 6,459,00 0 0 MURRIETA 3,329,00 3,396,00 0 3,464,00 0 3,533,00 0 3,604,00 0 0 NORCO 897,000 915,000 933,000 952,000 971,000
PERRIS 2,701,00 2,755,00 0 2,810,00 0 2,866,00 0 2,923,00 0 0 RIVERSIDE 10,072,00 10,273,00 0 10,478,00 0 10,688,00 0 10,902,00 0 0 SAN JACINTO 1,394,00 1,422,00 0 1,450,00 0 1,479,00 0 1,509,00 0 0 TEMECULA 3,944,00 4,023,00 0 4,103,00 0 4,185,00 0 4,269,00 0 0 WILDOMAR 939,000 958,000 977,000 997,000 1,017,00 0
RIVERSIDE COUNTY 8,782,00 8,958,00 0 9,137,00 0 9,320,00 0 9,506,00 0 0 WRCOG 1,328,00 1,355,00 0 1,355,00 0 1,382,00 0 1,410,00 0 0 SUBTOTAL-Western County 61,397,00 62,624,00 0 63,847,00 0 65,126,00 0 66,431,00 0 0 Coachella Valley
CATHEDRAL CITY 1,747,00 1,782,00 0 1,818,00 0 1,854,00 0 1,891,00 0 0 COACHELLA 740,000 755,000 770,000 785,000 801,000
DESERT HOT SPRINGS 587,000 599,000 611,000 623,000 635,000 INDIAN WELLS 315,000 321,000 327,000 334,000 341,000
INDIO 2,481,00 2,531,00 0 2,582,00 0 2,634,00 0 2,687,00 0 0 LA QUINTA 1,773,00 1,808,00 0 1,844,00 0 1,881,00 0 1,919,00 0 0 PALM DESERT 3,129,00 3,192,00 0 3,256,00 0 3,321,00 0 3,387,00 0 0 PALM SPRINGS 2,776,00 2,832,00 0 2,889,00 0 2,947,00 0 3,006,00 0 0 RANCHO MIRAGE 1,067,00 1,088,00 0 1,110,00 0 1,132,00 0 1,155,00 0 0 RIVERSIDE COUNTY 2,334,00 2,381,00 0 2,429,00 0 2,478,00 0 2,528,00 0 0 SUBTOTAL-Coachella Valley 16,949,00 17,289,00 0 17,636,00 0 17,989,00 0 18,350,00 0 0 Palo Verde Valley
BLYTHE 711,000 725,000 740,000 755,000 770,000
RIVERSIDE COUNTY 189,000 193,000 197,000 201,000 205,000 SUBTOTAL-Palo Verde Valley 900,000 918,000 937,000 956,000 975,000 TOTAL 1 $ 80,831,000 79,246,000 $ 82,420,000 $ 84,071,000 $ 85,756,000 $ ¹
Note: Estimate for planning purposes, subject to change and rounding differences.

Administrative costs are allocated in accordance with a cost allocation plan on a quarterly basis. Accordingly, the Measure A allocations to each geographic area by program will be reduced for such quarterly cost allocations.

RIVERSIDE COUNTY TRANSPORTATION COMMISSION

MEASURE A LOCAL STREETS AND ROADS PROGRAM ALLOCATION (PROJECTION) FY 2025/26 ORIGINAL (1/2025)

Item 9.

Item No. Project Name/Limits Project Type Total Project Cost Measure A Funds 2026-01 ST-132 Street Pavement Rehabilitation Phase 21 Street/Road Maintenance/Improvement $1,451,865 $1,451,865 2026-02 P-29 Avenue 53 Tot Lot Active Transportation/ADA Improvement(s) $1,395,012 $200,000 Total: $2,846,877 $1,651,865
FY 2025/26
Agency:

Prepared by:

Phone #:

Date:

Coachella
Brianna Greenwood
(442) 400-2643
4/3/2025
FY 2023/24 Audited Measure A Balance: $1,620,954
FY 2024/25 Measure A Revenue $784,000
Less: FY 2024/25 Project Status Report Expenses: $1,493,089 Estimated Prior Year Measure A Balance: $911,865
Estimated FY 2025/26 Measure A Allocation: $740,000
Estimated Measure A Available for FY 2025/26 Projects: $1,651,865

Item 9.

Item No. Project Name/Limits Project Type Total Project Cost Measure A Funds 2027-01 ST-135 Street Pavement Rehabilitation Phase 22 Street/Road Maintenance/Improvement $755,000 $755,000 Total: $755,000 $755,000
FY 2026/27
Agency:

Prepared by:

Phone #:

Date:

Coachella
Brianna Greenwood
(442) 400-2643
4/3/2025
Estimated Prior Year Measure A Balance: $0
Estimated FY 2026/27 Measure A Allocation: $755,000
Estimated Measure A Available for FY 2026/27 Projects: $755,000

Item 9.

Item No. Project Name/Limits Project Type Total Project Cost Measure A Funds 2028-01 ST-139 Street Resurfacing Phase 23 Street/Road Maintenance/Improvement $770,000 $770,000 Total: $770,000 $770,000
FY 2027/28
Agency:

Prepared by:

Phone #:

Date:

Coachella
Brianna Greenwood
(442) 400-2643
4/3/2025
Estimated Prior Year Measure A Balance: $0
Estimated FY 2027/28 Measure A Allocation: $770,000
Estimated Measure A Available for FY 2027/28 Projects: $770,000

Item 9.

Item No. Project Name/Limits Project Type Total Project Cost Measure A Funds 2029-01 ST-144 Street Pavement Rehabilitation Phase 24 Street/Road Maintenance/Improvement $785,000 $785,000 Total: $785,000 $785,000
FY 2028/29
Agency:

Prepared by:

Phone #:

Date:

Coachella
Brianna Greenwood
(442) 400-2643
4/3/2025
Estimated Prior Year Measure A Balance: $0
Estimated FY 2028/29 Measure A Allocation: $785,000
Estimated Measure A Available for FY 2028/29 Projects: $785,000

Item 9.

Item No. Project Name/Limits Project Type Total Project Cost Measure A Funds 2030-01 ST-149 Street Pavement Rehabilitation Phase 25 Street/Road Maintenance/Improvement $801,000 $801,000 Total: $801,000 $801,000
FY 2029/30
Agency:

Prepared by:

Phone #:

Date:

Coachella
Brianna Greenwood
(442) 400-2643
4/3/2025
Estimated Prior Year Measure A Balance: $0
Estimated FY 2029/30 Measure A Allocation: $801,000
Estimated Measure A Available for FY 2029/30 Projects: $801,000

Item 9.

Item No. Project Name/Limits Project Type Total Cost
Anticipated Measure A
Funds Expended (Est thru
06/30/2025)
Estimated/Actual
Completion Status
2025-01 ST-128 Street Resurfacing, Phase 20 Street/Road Maintenance/Improvement
$3,800,000 $132,630 5/29/2026 Construction
Phase
2025-02 ST-93 Avenue 50 Widening Street Improvement(s) $9,250,000 $590,353 5/29/2026 Construction Phase
2025-03 ST-118 Street Pavement Rehabilitation Phase 19 Street/Road Maintenance/Improvement
$3,800,000 $770,106 10/9/2024 Completed
Total: $1,493,089
PROJECT STATUS REPORT FY 2024/25
Agency:

Prepared by:

Phone #:

Date:

Coachella
Brianna Greenwood
(442) 400-2643
4/3/2025

Item 9.

FY 2025/26

MAINTENANCE OF EFFORT CERTIFICATION STATEMENT
The undersigned agrees and certifies for the city of Coachella (the "Agency") that sales tax transportation funds received pursuant to Ordinance No. 02-001 of the Riverside County Transportation Commission ("Measure A") shall be used in compliance with the Commission's Maintenance of Effort Guidelines and a base year amount of $92,205, approved by the Commission at its September 14, 2011 meeting, and that the Agency shall not use such funds to replace discretionary local funds previously expended by the Agency for local transportation purposes. The Agency hereby acknowledges that the failure of the Agency to continue such local expenditure shall result in a reduction of loss of Measure A funds. Additionally, the Agency commits to expending Measure A Local Streets and Roads funds for projects listed in the Five Year Capital Improvement Plan as approved by Riverside County Transportation Commission.

Dated: ________________

CITY MANAGER
ATTEST:

SECRETARY

Item 9.

CITY OF COACHELLA, CALIFORNIA
Report on Agreed-Upon Procedures
Applied to Measure A – Local Streets and Roads
Fiscal Year Ended June 30, 2024

Item 9.
__________________________________________________________________________________________________________________________________________________________________________________ 23161 Lake Center Drive, Suite 200, Lake Forest, CA 92630 ■ T: (949) 552-7700 ■ www.conradllp.com 1 Independent Accountant’s Report
On Applying Agreed-Upon Procedures
The Board of Commissioners
Riverside County Transportation Commission
Riverside, California
We have performed the procedures enumerated below on Measure A - Local Streets and Roads Program of the City of Coachella, California (“City”) as of and for the year ended June 30, 2024.

Riverside County Transportation Commission (“RCTC”) has agreed to and acknowledged that the procedures performed are appropriate to meet the intended purpose whether the City was in compliance with the Measure A - Local Streets and Roads Program grant terms and conditions for the year ended June 30, 2024. Additionally, RCTC and the City have agreed to and acknowledged that the procedures performed are appropriate for their purposes. This report may not be suitable for any other purpose. The procedures performed may not address all of the items of interest to a user of this report and may not meet the needs of all users of this report and, as such, users are responsible for determining whether the procedures performed are appropriate for their purposes.

The procedures and related findings are as follows:

1. Obtain the 2009 Measure A (Ordinance 02-001) compliance requirements. Western County jurisdictions are required to participate in the Transportation Uniform Mitigation Fee (“TUMF”) program and in the Multiple Species Habitat Conservation Plan (“MSHCP”), which are administered by the Western Riverside Council of Governments (“WRCOG”) and the Western Riverside County Regional Conservation Authority (“RCA”), respectively.

Coachella Valley jurisdictions are required to participate in the TUMF program administered by the Coachella Valley Association of Governments (“CVAG”). Indicate participation in TUMF and/or MSHCP programs.

Finding: The City participates in the TUMF program administered by CVAG. No exceptions were noted as a result of applying this procedure.

2. Obtain the City’s approved 5-Year Capital Improvement Plan (“CIP”) from RCTC for the fiscal year ended June 30, 2024.

Finding: No exceptions were noted as a result of applying this procedure.

3. Obtain a detailed general ledger and balance sheet from the City for the fiscal year ended June 30, 2024.
a. Identify the amount of Measure A cash and investments recorded at June 30, 2024.

Compare amount to Measure A fund balance and provide an explanation for any difference greater than 25% fund balance.

Item 9.

Board of Commissioners
Riverside County Transportation Commission
Riverside, California
2 Finding: Measure A cash and investments were $1,466,512 at June 30, 2024. The difference between Measure A cash and investments of $1,466,512 and fund balance of $1,620,954 is $154,442 or 10% of the fund balance.
b. Identify amounts due from other funds.

Finding: There were no amounts due from other funds at June 30, 2024. c. Identify the components of ending fund balance for Measure A activity.

Finding: Ending fund balance for Measure A activity was restricted in the amount of $1,620,954 at June 30, 2024.
i. Identify the existence of any restatement of Measure A fund balance and inquire of management as to the reason for any restatement.

Finding: We noted a restatement of Measure A fund balance in the amount of $5,713 at June 30, 2023. The restatement was due to the City recognizing additional interest income after the Measure A report was issued for the year ended June 30, 2023.
ii. Compare ending fund balance to total revenues for the current year and prior two years. If ending fund balance is greater than the sum of total revenues for the three-year period, inquire of management as to the reason(s) for the accumulation of fund balance.

Finding: No exceptions were noted as a result of applying this procedure. The City’s ending fund balance did not exceed the cumulative total revenues for the 3- year period as illustrated below.

Revenue for year ended June 30, 2024 $ 849,182
Revenue for year ended June 30, 2023 855,018
Revenue for year ended June 30, 2022 834,043
Total Revenue for the 3-year period $ 2,538,243
Fund balance for year ended June 30, 2024 $ 1,620,954

4. Obtain an operating statement for Measure A activity for the fiscal year ended June 30, 2024 (see Exhibit A), including budget amounts.
a. Review the revenues in the operating statement.
i. Inquire of management as to what fund was used to record Measure A revenues received from RCTC and document total revenues for the fiscal year ended June 30, 2024.

Item 9.

Board of Commissioners
Riverside County Transportation Commission
Riverside, California
3 Finding: The City accounts for Measure A revenue in its Local Transportation Fund – Measure A (“Fund #117”). The City recorded total revenues in the amount of $849,182 for the fiscal year ended June 30, 2024.
ii. Obtain a listing of Measure A payments made from RCTC to the City. Compare the Measure A revenues recorded by the City to the listing of payments made by RCTC.

Finding: We identified no variances between the Measure A revenues recorded by the City and the RCTC Measure A payment schedule, which totaled $815,242. iii. Determine the amount of interest allocated to Measure A activity for the fiscal year ended June 30, 2024.

Finding: The City allocated interest in the amount of $33,940 to the Measure A activity for the fiscal year ended June 30, 2024.
b. Review the expenditures in the operating statement.
i. Inquire of management as to what fund is used to record Measure A expenditures and document total expenditures for the fiscal year ended June 30, 2024.

Finding: The City accounts for Measure A expenditures in its Local Transportation Fund – Measure A (“Fund #117”). The City recorded total expenditures in the amount of $243,366 for the fiscal year ended June 30, 2024. ii. Select expenditures for testing that comprise at least 20% of total Measure A expenditures.

Finding: The City recorded Measure A expenditures in the amount of $243,366.

We selected $122,335 or 50% for testing.

1. For the expenditures selected for testing, compare the dollar amount recorded in the general ledger to the supporting documentation.

Finding: No exceptions were noted as a result of applying this procedure.

2. For the expenditures selected for testing, review the 5-Year CIP, and note whether the projects claimed were included in the 5-Year CIP and whether they constitute allowable costs.

Finding: Expenditures selected for testing were included in the 5-Year CIP and were allowable costs. No exceptions were noted as a result of applying this procedure.
iii. Inquire of management as to the nature of any transfers (in and out) recorded in the Measure A Fund. For any transfers out, determine if nature of transfer out was included in the 5-Year CIP.

Item 9.

Board of Commissioners
Riverside County Transportation Commission
Riverside, California
4 Finding: We noted no transfers in or out recorded in the Measure A fund. No exceptions were noted as a result of applying this procedure. iv. Inquire of management as to the amount of general or non-project-related costs, if any, included in expenditures. If indirect costs exceed 8% of Measure A revenue, inquire of management as to the basis for indirect costs charged to Measure A. If indirect costs are identified, determine if such costs are included in the 5-Year CIP.

Finding: Per discussion with the City management, there were no indirect costs recorded for the fiscal year ended June 30, 2024.
v. Inquire of management as to the amount of debt service expenditures recorded in the Measure A fund and determine if such costs are included in the 5-Year CIP.

Finding: There were no debt service expenditures recorded in the Measure A Fund that were noted as a result of applying this procedure.

1. Compare the debt service expenditures to prior year amount. If debt service expenditures have increased or decreased at least 25%, inquire of management as to the reason for the change in debt service expenditures.

Finding: There were no debt service expenditures recorded in the Measure A Fund that were noted as a result of applying this procedure.

5. Obtain from RCTC a listing of jurisdictions that participate in the Western County or Coachella Valley TUMF programs.
a. If the jurisdiction is a participant in the TUMF program, select at least one disbursement for validation as to the amount remitted to WRCOG or CVAG, as applicable.

Finding: We selected one disbursement of $45,900 for validation. The payment selected for testing indicated that the TUMF was collected and remitted to CVAG as required.
b. Indicate the total amount of TUMF collected and remitted during the fiscal year ended June 30, 2024.

Finding: The total amount of TUMF fees collected and remitted during the fiscal year ended June 30, 2024 was $143,560.

6. Obtain from RCTC a listing of jurisdictions that participate in the Western County MSHCP program.
a. If the jurisdiction is a participant in the Western County MSHCP program, select at least one disbursement for validation as to the amount remitted to RCA.

Finding: The City is not a participant in the Western County MSHCP program.

Item 9.

Board of Commissioners
Riverside County Transportation Commission
Riverside, California
5 b. Inquire of management as to the existence of any fees collected in prior years that were not remitted to RCA by the end of this fiscal year.

Finding: The City is not a participant in the Western County MSHCP program. c. Indicate the total amount of Western County MSHCP fees collected and remitted during the fiscal year.

Finding: The City is not a participant in the Western County MSHCP program.

7. Obtain from RCTC the Maintenance of Effort (“MOE”) base year requirement, including its supporting detail calculations for the City, and the carryover amount allowed as of the beginning of the fiscal year.
a. Obtain from the City a calculation of its current year MOE amount in a format similar to its base year calculation. See Exhibit B.

Finding: No exceptions were noted as a result of applying this procedure. b. Compare the current year MOE amounts from the General Fund to the general ledger.

Finding: No exceptions were noted as a result of applying this procedure. c. Review the General Fund general ledger to determine if there were any transfers in to fund any MOE amounts.

Finding: No transfers in were noted as a result of applying this procedure. d. Compare the amount of current year MOE expenditures to the MOE base requirement and add any excess to, or subtract any deficiency from, the carryover amount.

Finding: We noted that current year MOE expenditures of $1,419,186 were greater than the MOE base requirement of $92,205 resulting in an excess of $1,326,981 for the fiscal year ended June 30, 2024.
e. If the amount of discretionary funds spent is less than the MOE base requirement (MOE deficiency), determine the amount of any prior year MOE carryover using the information obtained from RCTC and reduce the MOE deficiency by any available MOE carryover to determine an adjusted current year expenditure amount.

Finding: No exceptions were noted as a result of applying this procedure. The City’s discretionary funds spent in the fiscal year ended June 30, 2024 exceeded the MOE base year requirement.

Item 9.

Board of Commissioners
Riverside County Transportation Commission
Riverside, California
6 The City’s MOE carryover at June 30, 2024 is calculated as follows:

MOE excess at July 1, 2023 $ 11,939,689
Current year MOE expenditures 1,419,186
Less: MOE base requirement (92,205)
Excess MOE for fiscal year ended June 30, 2024 1,326,981 MOE excess at June 30, 2024 $ 13,266,670
We were engaged by RCTC to perform this agreed-upon procedures engagement and conducted our engagement in accordance with attestation standards established by the American Institute of Certified Public Accountants. We were not engaged to and did not, conduct an examination or review engagement, the objective of which would be the expression of an opinion or conclusion, respectively on the Measure A - Local Streets and Roads Program compliance. Accordingly, we do not express such an opinion or conclusion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you.

We are required to be independent of RCTC and the City to meet our other ethical responsibilities, in accordance with the relevant ethical requirements related to our agreed-upon procedures engagement.

This report is intended solely for the information and use of the Board of Commissioners and management of RCTC and the City Council and management of the City of Coachella and is not intended to be, and should not be, used by anyone other than these specified parties.

Lake Forest, California
November 12, 2024

Item 9.

EXHIBIT A
Variance From
Final Budget
Favorable
Budget Actual (Unfavorable)
Revenues:

Measure A $ 832,000 $ 815,242 $ (16,758)
Interest income 8,000 33,940 25,940
Total revenues 840,000 849,182 9,182
Expenditures:

Transfers out: Capital improvements 1,753,157 243,366 1,509,791 Total expenditures 1,753,157 243,366 1,509,791
Excess/(deficiency) of revenues over/(under) expenditures $ (913,157) $ 605,816 $ 1,518,973

CITY OF COACHELLA, CALIFORNIA
For the Fiscal Year Ended June 30, 2024
(Unaudited)
Measure A Operating Statement
7 Page 88
Item 9.

EXHIBIT B
FY 2023/24 Construction and Maintenance Expenditures
(Round to nearest dollar)
Project Expenditures Included in General Ledger Total Cost General Fund Measure A Federal State City Funds Other Construction:

ST-81 Avenue 50 Interchange-Prof Serc $ 14,962 $ - $ - $ - $ - $ 1,760 $ 13,202 ST-93 Ave 50 Widening Project 502,591 - - - - - 502,591 ST-118 Street Pavement Rehab Ph 19 243,366 - 243,366 - - - - ST-130 Pueblo Viejo Villas 63,959 - - - 63,959 - -
ST-131 Avenue 48 Widening Pr-Constructio 7,279 - - - - 7,279 - ST-138 ATP HWY 111 & Ave 54 Bike Lanes 190,075 - - - 190,075 - - ST-140 Coachella Valley Arts and Music L 48,757 48,757 - - - - - Maintenance:

Salaries and benefits for street maintenance personnel 849,932 362,170 - - - - 487,762 Professional services 462,987 220,100 - - - - 242,887
Repairs and maintenance costs 31,963 20,136 - - - - 11,827 Rentals 57,937 30,915 - - - - 27,022
Energy charges 301,862 296,862 - - - - 5,000
Supplies 241,003 164,362 - - - - 76,641
Other 278,345 275,884 - - - - 2,461
Expenditure Totals $ 3,295,018 $ 1,419,186 $ 243,366 $ - $ 254,034 $ 9,039 $ 1,369,393 Total Project Cost General Fund
Construction: $ - $ -
Maintenance:

Deduct Totals $ - $ -
Total GF Expenditures $ 1,419,186
Minus Deductions -
MOE Current Year $ 1,419,186
Base Year Requirement (92,205)
MOE excess for fiscal year ended June 30, 2024 $ 1,326,981

CITY OF COACHELLA, CALIFORNIA
Measure A MOE Calculation
For the Fiscal Year Ended June 30, 2024
(Unaudited)
Engineering/Administrative Overhead Not Allocated to
Specific Projects:

State Reason Why Project Expenditure Should Be Deducted from MOE Deductions for Special Consideration (Deductions Must Also Be Included in Project Expenditures Above):

Engineering/Administrative Overhead Not Allocated to
Specific Projects:
8

Item 9.

Total Project
Cost
Estimated
Expenditures
for FY
TUMF Measure A
ST-132 Street Pavement Rehabilitation Phase 21 $ 851,000 $ 851,000 $ 1,451,865 P-29 Avenue 53 Tot Lot $ 1,395,012 $ 1,395,012 $ 200,000 Sub-totals $ 2,246,012 $ 2,246,012 $ 1,651,865
ST-135 Street Pavement Rehabilitation Phase 22 $ 755,000 $ 755,000 $ 755,000 Sub-totals $ 755,000 $ 755,000 $ 755,000
ST-139 Street Pavement Rehabilitation Phase 23 $ 770,000 $ 770,000 $ 770,000 Sub-totals $ 770,000 $ 770,000 $ 770,000
ST-144 Street Pavement Rehabilitaiton Phase 24 $ 785,000 $ 785,000 $ 785,000 Sub-totals $ 785,000 $ 785,000 $ 785,000
ST-149 Street Pavement Rehabilitation Phase 25 $ 801,000 $ 801,000 $ 801,000 Sub-totals $ 801,000 $ 801,000 $ 801,000
Totals $ 5,357,012 $ 5,357,012 $ 4,762,865
City of Coachella 5 Year Measure A Funding
Capital Projects
FY 2029-30
FY 2027-28
FY 2025-26
FY 2026-27
FY 2028-29
F:\Budgets\CIP Budgets\CIP Budgets\CIP 25-26 - Finance\Measure A\CIP 5 Year Measure A Page 90 Item 9.

STAFF REPORT
4/23/2025
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., City Engineer
SUBJECT: Adopt Resolution No. 2025-15, A Resolution of the City Council of the City of Coachella to adopt a list of Projects for Fiscal Year 2025-26, Funded by SB 1:

Road Repair and Accountability Act.

STAFF RECOMMENDATION:

Authorize the City Manager to adopt Resolution No. 2025-15, A Resolution of the City Council of the City of Coachella to adopt a list of Projects for Fiscal Year 2025-26, Funded by SB 1: Road Repair and Accountability Act.

BACKGROUND:

On April 28, 2017, the Governor signed Senate Bill 1 (SB 1) (Beall, Chapter 5, Statutes 2017), which is known as the Road Repair and Accountability Act of 2017. The purpose and intention of the Act is to address basic road maintenance, rehabilitation, and critical safety needs on both the state highway and local streets and road systems, as well as provide transit assistance.

Prior to the passage of SB 1, cities and counties were delaying or canceling projects and preparing to lay off staff. Due to lack of funding, basic maintenance of the local streets and road system, repair and replacement of bridges, safety improvements and multi-modal enhancements were all at risk.

The new transportation bill will provide cities and counties an opportunity to catch up on years of unfunded maintenance needs that have plagued our roadways for years. Maintenance and rehabilitation projects will extend the service life of our local streets, roads and bridges. Cities and Counties will also use SB 1 funds for complete streets projects, increasing mobility options for residents, and will employ, to the extent possible green technologies, materials and methods to reduce impacts to the environment from transportation projects.

DISCUSSION/ANALYSIS:

SB 1 includes historic accountability and transparency measures. Cities and counties will adopt project lists at the start of every Fiscal Year and also provide year end reporting on completed projects.

Item 10.

1. The following list of newly proposed projects will be funded in part or solely with Fiscal Year 2025-26 Road Maintenance and Rehabilitation Account revenues:

Proposed Project 1: Street Pavement Rehabilitation Phase 21 FY 25/26 Project Description: Pavement rehab as needed in various neighborhoods and public streets throughout the City.

Location: Various locations throughout the City of Coachella Estimated Project Schedule: 07/2025-06/2026
Estimated Cost: $1,119,950
Estimated Project Useful Life: Twenty years with proper maintenance

2. The following previously proposed and adopted projects may also utilize Fiscal Year 2025- 26 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:

Proposed Project 1: Avenue 50 Widening Project
Project Description: Widening of Avenue 50 from 2 lanesto 4 lanesfromCalhoun Street to Cesar Chavez Street including street lighting, drainage improvements, electrical undergrounding, sidewalk and bicycle lanes and landscaping.

Location: Avenue 50 between Calhoun Street and Cesar Chavez Street Estimated Project Schedule: 01/2023-10/2027
Estimated Cost: $9,250,000
Estimated Project Useful Life: Twenty years with proper maintenance Proposed Project 2: Avenue 50 Bridge (Over Whitewater Channel) Project Description: Replace the low water crossing with a bridge over the Coachella Valley Stormwater Channel.

Location: Avenue 50
Estimated Project Schedule: 03/2025-10/2028
Estimated Cost: $81,370,500
Estimated Project Useful Life: Fifty years with proper maintenance Proposed Project 3: Airport Blvd Bridge
Project Description: Replace Airport Blvd Bridge that extends over the Coachella Valley Stormwater Channel with a new wider two-lane bridge.

Location: Airport Boulevard
Estimated Project Schedule: 01/2024-06/2028
Estimated Cost: $24,3007,470
Estimated Project Useful Life: Fifty years with proper maintenance

Item 10.

FISCAL IMPACT:

The SB 1 Anticipated revenues are for an amount of $1,132,721 for the Fiscal Year 2025-26.

Authorizing the City Manager to adopt Resolution 2025-15, Resolution adopting a list of Projects for Fiscal Year 2025-26, Funded by SB 1: Road Repair and Accountability Act will benefit the City of Coachella by maintaining City eligibility to continue receiving SB1 funding.

ATTACHMENTS:

1. Resolution 2025-15

2. Local Streets and Roads – Projected FY2025-26 Revenues

Item 10.

RESOLUTION NO. 2025-15
RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-26 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $1,132,721 in RMRA funding in Fiscal Year 2025-26 from SB 1; and
WHEREAS, this is the ninth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate and widen two major arterials transportation infrastructure throughout the City this year and many similar projects into the future; and
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in an “fair” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “good” condition; and

Item 10.

Resolution No. 2025-15
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Coachella, State of California, as follows:

1. The foregoing recitals are true and correct.

2. The following list of newly proposed projects will be funded in part or solely with Fiscal Year 2025-26 Road Maintenance and Rehabilitation Account revenues:

Proposed Project 1: Street Pavement Rehabilitation Phase 21 FY 25/26 Project Description: Pavement rehab as needed in various neighborhoods and public streets throughout the City.

Location: Various locations throughout the City of Coachella Estimated Project Schedule: 07/2025-06/2026
Estimated Cost: $1,119,950
Estimated Project Useful Life: Twenty years with proper maintenance

3. The following previously proposed and adopted projects may also utilize Fiscal Year 2025- 26 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:

Proposed Project 1: Avenue 50 Widening Project
Project Description: Widening of Avenue 50 from 2 lanes to 4 lanes from Calhoun Street to Cesar Chavez Street including street lighting, drainage improvements, electrical undergrounding, sidewalk and bicycle lanes and landscaping.

Location: Avenue 50 between Calhoun Street and Cesar Chavez Street Estimated Project Schedule: 01/2023-10/2027
Estimated Cost: $9,250,000
Estimated Project Useful Life: Twenty years with proper maintenance Proposed Project 2: Avenue 50 Bridge (Over Whitewater Channel) Project Description: Replace the low water crossing with a bridge over the Coachella Valley Stormwater Channel.

Location: Avenue 50
Estimated Project Schedule: 03/2025-10/2028
Estimated Cost: $81,370,500
Estimated Project Useful Life: Fifty years with proper maintenance Proposed Project 3: Airport Blvd Bridge
Project Description: Replace Airport Blvd Bridge that extends over the Coachella Valley

Item 10.

Resolution No. 2025-15
Stormwater Channel with a new wider two-lane bridge.

Location: Airport Boulevard
Estimated Project Schedule: 01/2024-06/2028
Estimated Cost: $24,3007,470
Estimated Project Useful Life: Fifty years with proper maintenance PASSED, APPROVED and ADOPTED this 23
rd day of April 2025.

Steven A. Hernandez
Mayor
ATTEST:

Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:

Best Best & Krieger
City Attorney

Item 10.

Resolution No. 2025-15

STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2025-15 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 23 rd day of
April 2025 by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Delia Granados
Deputy City Clerk

Item 10.

Item 10.
d

STAFF REPORT
4/23/2025
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize Interim City Manager to approve Change Order No. 1 for City Project No.111924, Westerfield Retention Basin Landscape Improvements, in the amount of $3,531.63.

STAFF RECOMMENDATION:

Authorize Interim City Manager to approve Change Order No.1 for City Project No. 111924 Westerfield Retention Basin Landscape Improvements, in the amount of $3,531.63.

EXECUTIVE SUMMARY:

Bids and specifications were drafted and the City published a bid for Westerfield Retention Basin Landscape Improvements, City Project No. 111924. This bid closed on December 19, 2024 and the City received seven responses; with the apparent lowest responsible responsive bidder being Superb Engineering.

On January 22, 2025, City Council approved the construction contract award to Superb Engineering, for the bid amount received of $245,530.14. Due to minor changes in the detailed pathway elevations for this project, which will reduce future erosion, a change order in the amount of $3,531.63 is required to complete the work. The change order will cover additional labor and equipment costs. Staff recommends approval of the attached Change Order No. 1.

FISCAL IMPACT:

The recommended action will not have a negative fiscal impact on the budget. Funds for the identified improvements are available in the fund balance for the corresponding LLMDs and Proposition 1 Round 2/Urban & Multibenefit Drought Relief grant funding.

Attachments:

Change Order No. 1

Item 11.

Item 11.

STAFF REPORT
4/23/2025
TO: Honorable Mayor and City Council Members
FROM: Jaime Arroyo, Grants Manager
SUBJECT: Adopt Resolution No. 2025-10 Authorizing the City Manager to Submit an Application on behalf of the City of Coachella to the Department of Parks and Recreation Office of Grants and Local Services for the Land and Water Conservation Fund (LWCF) Grant Program in the Amount Not-to-Exceed Six Million ($6,000,000) Dollars
STAFF RECOMMENDATION:

Staff recommends that the City Council considers adopting Resolution No. 2025-10 authorizing the City Manager to submit an application on behalf of the City of Coachella to the Department of Parks and Recreation Office of Grants and Local Services for the Land and Water Conservation Fund (LWCF) grant program in the amount not-to-exceed six million ($6,000,000) dollars.

BACKGROUND:

On February 14, 1963, President Kennedy’s Administration proposed legislation to establish a "Land and Water Conservation Fund" to assist states in planning, acquisition, and development of recreation lands. With bipartisan support, President Johnson signed it into law on September 3, 1964, as Public Law 88- 578, 16 U.S.C.460l-4. The Land and Water Conservation Fund grants provide funding for the acquisition or development of land to create new outdoor recreation opportunities for the health and wellness of Californians. Since 1965, over one thousand parks throughout California have been created or improved with LWCF assistance.

When an LWCF project is completed, the land within the approved LWCF Boundary Map is placed under federal protection, preserving the public’s outdoor recreational use of the site in perpetuity for the benefit of our nation’s future generations DISCUSSION/ANALYSIS:

The LWCF grant provides funding for two types of projects – acquisition or development. The City of Coachella is proposing to submit an application not to exceed $6 million for a development project. Under the development application, projects must develop recreation features for outdoor recreation, intended for outdoor recreational opportunities for the health and wellness of

Item 12.

Californians. The development application also allows funding for major support amenities, such as parking lots, lighting and landscaping.

The application will supplement the City’s Community Resilience Center (CRC) project that will see the retrofit of the Hidden Harvest building as an emergency shelter during extreme weather events and other emergencies, while also providing year-round community services and programs, such as food distribution and workforce development training, that build overall community resilience. These additional funds will help cover the costs for the CRC outdoor recreation features that include community, demonstration, and botanical gardens, dog park, picnic areas, outdoor performing space/amphitheater, water and drinking fountains. More importantly, the funding will also cover costs related to the CRC off-site improvements, such as parking, lighting, and roadway and pedestrian paving – facilities that are crucial in providing the community direct access to the CRC, especially during emergencies.

Since the City’s award of the CRC grant, construction costs have risen significantly due to inflation. The LWCF fund will help supplement that funding in order to guarantee that the CRC is fully equipped with the features that will truly transform it into an accessible emergency shelter that will provide community resilience.

The application deadline is August 5th, 2025.

FISCAL IMPACT
There is a 50% minimum match requirement of the total project cost. The City will be leveraging funding from its Community Resilience Center Grant to match the 50% requirement.

ALTERNATIVES:

1. Adopt Resolution No. 2025-10 Authorizing the City Manager to Submit an Application on behalf of the City of Coachella to the Department of Parks and Recreation Office of Grants and Local Services for the Land and Water Conservation Fund (LWCF) Grant Program in the Amount Not-to-Exceed Six Million ($6,000,000) Dollars

2. Not Adopt Resolution No. 2025-10 Authorizing the City Manager to Submit an Application on behalf of the City of Coachella to the Department of Parks and Recreation Office of Grants and Local Services for the Land and Water Conservation Fund (LWCF) Grant Program in the Amount Not-to-Exceed Six Million ($6,000,000) Dollars ATTACHMENTS:

1. Resolution No. 2025-10

Item 12.

RESOLUTION NO. 2025-10

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COACHELLA ADOPTING RESOLUTION NO. 2025-10 AUTHORIZING

THE CITY MANAGER TO SUBMIT AN APPLICATION ON BEHALF OF

THE CITY OF COACHELLA TO THE DEPARTMENT OF PARKS AND

RECREATION OFFICE OF GRANTS AND LOCAL SERVICES FOR THE

LAND AND WATER CONSERVATION FUND (LWCF) GRANT

PROGRAM IN THE AMOUNT NOT-TO-EXCEED SIX MILLION
($6,000,000) DOLLARS
WHEREAS, the Congress under Public Law 88-578 has authorized the establishment of a federal Land and Water Conservation Fund Grant-In-Aid program, providing matching funds to the State of California and its political subdivisions for acquiring lands and developing Facilities for public outdoor recreation purposes; and
WHEREAS, the California Department of Parks and Recreation is responsible for administration of the program in the State, setting up necessary rules and procedures governing applications by local agencies under the program; and
WHEREAS, the applicant certifies by resolution the approval of the application and the availability of eligible matching funds prior to submission of the application to the State; and NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED by the City Council of the City of Coachella, as follows:

Section 1. Approves the filing of an application for Land and Water Conservation Fund assistance for the proposed Coachella Community Resilience Center.

Section 2. Certifies that the applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide; and Section 3. Agrees to abide by 54 U.S.C. §200305(f)(3) which requires, “No property acquired or developed with assistance under this section shall, without the approval of the Secretary, be converted to other than public outdoor recreation use. The Secretary shall approve a conversion only if the Secretary finds it to be in accordance with the then-existing comprehensive statewide outdoor recreation plan and only on such conditions as the Secretary considers necessary to ensure the substitution of other recreation properties of at least equal fair market value and of reasonably equivalent usefulness and location.”
Section 4. Certifies that said agency has matching funds from eligible source(s) and can finance 100 percent of the project, which up to half may be reimbursed; and the applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide; and

Item 12.

Section 5. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.

Section 6. Appoints the City Manager as agent of the applicant to conduct all negotiations and execute and submit all documents, including, but not limited to, applications, contracts, amendments, payment requests, and compliance with all applicable current state and federal laws which may be necessary for the completion of the aforementioned project applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide; and
PASSED, APPROVED and ADOPTED this 23rd day of April, 2025. ___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
___________________________________
Ryan Guiboa
City Attorney

Item 12.

STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)
I HEREBY CERTIFY that the foregoing Resolution No. 2025-10 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 23rd day of April, 2025, by the following vote of Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Delia Granados
Deputy City Clerk

Item 12.

STAFF REPORT
4/23/2025
TO: Honorable Mayor and City Council Members
FROM: Cástulo R. Estrada, Utilities Director
SUBJECT: Authorize Contract Amendment #2 for Engineering Services Task Order for Coachella Sanitary District Headworks Screening Improvement Project S – 29 in the Amount not to Exceed $156,535.00
STAFF RECOMMENDATION:

Authorize the City Manager to Execute Contract Amendment #2 for Engineering Services Task Order for Coachella Sanitary District Headworks Screening Improvement Project S – 29 in the Amount not to Exceed $156,535.00
BACKGROUND:

On February 28, 2024, City Council authorized the execution of a Professional Service Agreement with Dudek in the amount of $144,825.00 for final engineering plans, construction specifications and cost estimates for Coachella Sanitary District Headworks Screening Improvements.

On November 13, 2024, City Council authorized the execution of Amendment #1 in the amount of $53,050.00 for additional work related to the relocation of the control panel to the existing Motor Control Center (MCC) building. This required additional design time and schematic drawings.

On December 11, 2024, City Council authorized the execution of a contraction contract with Cora Construction, Inc and additional expenditures for construction management in the amount of $1,518,540.00.

Funding Source Project Cost:

ARPA Resolution 2024 - 66 $1,090,756.00
Sewer Connection Fees 360 $427,784.00
TOTAL Appropriation $1,518,540.00

Item 13.

DISCUSSION/ANALYSIS:

Staff has issued a Notice to Proceed to the contractor Cora Construction. The project is tentatively scheduled to run until September 2026 due to the long lead time to secure the Monoscreen, Conveyor and Control Panel.

City Staff anticipates that numerous submittals will have to be reviewed and approved before the Monoscreen, Conveyor and Control Panel can be procured. Additional submittals and approvals will be required for various other items, including but not limited to, concrete, piping, supports, instrumentation, electrical and rebar.

This project will also require specialty mechanical and electrical inspection of several mechanical and electrical components of the project. Staff with the support of Dudek will ensure the specifications of the contract are followed during the installation and testing of all mechanical and electrical systems.

FISCAL IMPACT:

On December 11, 2024, City Council approved a budget of $1,518,540.00 which included an anticipated $100,000.00 in Construction Management support.

An additional allocation of $56,535.00 is requested from the Sewer Connection Fund (361) to CIP Project S-29.

ATTACHMENTS:

1. Contract Amendment #2 Proposal for Engineering Services Task Order for Coachella Sanitary District Headworks Screening Improvement Project S – 29.

Item 13.

Budget Amendment Request 1
February 13, 2025
Castulo Estrada
Utilities Director
City of Coachella
87075 Avenue 54
Coachella, California 92236
Subject: Contract Amendment for Coachella Sanitary District Headworks Screening Improvement Project Dear Mr. Estrada,
Dudek and the City entered into a professional services agreement for the Headworks Screening Improvement project on May 5, 2024 for a total contract value of $144,825. The initial contract covered the design of headworks screening improvements including the addition of a new screening device, screening conveyance device, dewatering device and associated combined control panel. Amendment 1 was submitted to the city for approval in October 1st of 2024 for an amendment amount of $53,050 (bringing the total contract value to $197,875) which primarily covered the project design including provisions for relocating the proposed location for the control panel into the existing MCC building. In addition to the relocation of the Control Panel, changes must be made to the design documents that were not captured in the original scope of work, including the starters for the screens, conveyor, and washer/compactor being in the MCC, not in the vendor control panel. This required two additional schematic drawings and an additional design time spent on the conduit block diagram and P&IDs.

Following the completion of design documents and a successful bid phase. Dudek proposes a contract amendment to provide Engineering Services During Construction (ESDC) and Electrical Inspection Services to augment the City’s staff during the construction phase of the project. A majority of the construction work will be inspected by the City’s on-site Staff, with Dudek providing a part-time electrical inspector to augment the City’s staff, providing inspection of the unique electrical equipment being installed in this project. The scope of services being proposed is shown below:

Scope of Work
Dudek has provided separate scopes of work for ESDC and Electrical Inspection services. Dudek will follow implement the scope of work as outlined below.

Task 1 Project management
Dudek will conduct project administration and management including preparation and distribution of monthly progress reports. Progress reports will include budget status updates. Dudek is assuming a 12-month construction duration.

Item 13.

Budget Amendment Request 2
Task 2 engineering services during construction
Task 2.1Pre-Construction Meeting
Dudek will attend the Pre-Construction Meeting, which is assumed to occur at the City offices. The meeting is assumed to be conducted by the City. It is assumed that City Staff will prepare meeting minutes. It is assumed that Dudek Team PM will attend the Pre-Construction Meeting in-person.

Task 2.2 RFIs & Design Clarifications
Dudek will provide RFI and Design Clarifications during construction to include:
a. Provide responses for up to fifteen (15) requests for information (RFIs) and/or requests for clarification (RFCs). The Dudek team will provide responses to RFIs and RFCs in e-mail format. b. Dudek assumes RFIs from the Contractor will be formally submitted to City Staff, and then transmitted to Dudek. Questions requiring responses from the design team will be forwarded to the Dudek Project Manager for distribution and response.

Task 2.3 Shop Drawings & Submittal Reviews
Dudek will provide shop drawings and submittal review during construction to include:
a. Review and process up to forty (40) shop drawings/submittals and up to twenty (20) resubmittals.

Submittal review beyond the second submittal shall be paid by the Contractor in accordance with the Contract Documents.
b. Dudek assumes submittals and shop drawings from the Contractor will be formally submitted to City Staff, who will forward to the Dudek Project Manager for distribution and response.

Task 2.4 Construction Progress Meetings / Site Visits
Dudek will attend bi-weekly construction progress meetings (virtually) throughout the duration of the project as needed. Dudek attendance/participation at twenty five (25) construction progress meetings is included. Dudek attendance includes the Dudek project manager and the appropriate team member(s) based on the issue(s) being discussed. Dudek assumes weekly construction meetings will be organized and documented by City Staff.

Dudek will attend a total of one (1) general meeting at the City office or construction site to discuss construction issues with City Staff. The Dudek project manager, or his assigned representative will attend each of these meetings with the appropriate additional team member(s) based in the issue(s) being discussed.

Task 2.5 Change Order Assistance
Dudek will assist City staff with potential change order reviews. We have allocated budget to be used for up to two (2) change order reviews at the direction of the City. It is assumed that City Staff will document and negotiate construction change orders proposed by the Contractor, and Dudek will assist, as necessary and requested.

Task 2.6 Design Deviation Review
Dudek will assist the City with evaluation of Contractor-proposed design deviations and substitutions, as may be requested or required by City Staff. Dudek will evaluate the proposed design changes relative to consistency with the original design intention. As the extent and nature of Contractor-proposed design deviations are currently

Item 13.

Budget Amendment Request 3
undefined, an allowance is provided for this contract item. Services will be provided at City direction within the available fee allowance.

Task 2.7 Record Drawing Preparation
Dudek will prepare record drawings, in cooperation with City Staff, based on the construction plan markups provided by the Contractor at the completion of construction, to include:
a. Following construction, Dudek will prepare the record drawings. b. The drawings will be prepared based on field changes and redlines documented by City Staff and the Contractor, and changes resulting from RFIs, clarifications and contract change orders. c. Dudek will provide electronic files (PDF and AutoCAD) of the revisions. Dudek will provide the files in electronic format only (including PDF and AutoCAD formats) and no hard copies are included. IF printed copies or mylars are required, Dudek will negotiate the fee for provision of these copies/mylars as additional fee items.

Task 2.8 Electrical Inspection Services
Dudek will provide a part-time specialty electrical inspection, startup, and commissioning services to augment the City’s Construction Management staff. The electrical inspection is based on an assumed 140 working-days. The city will only be billed for actual hours and days worked.

Fee Estimate
Dudek is respectfully requesting the City’s approval of the above changes in the scope of work. The cumulative efforts and fee for our design team to address these changes is summarized in the following table.

Closing
An overview of adjustments to the scope of work and budget for the overall project are summarized in the following table.

Contract Document Amount Description
Original Contract $144,825 -
Amendment #1 +$53,050 NFPA 820 Changes
Amendment #2 (This document) +$156,535 ESDC + Electrical Inspection

Item 13.

Budget Amendment Request 4
Updated Contract $354,420 Cumulative change of +$209,595 to original contract.

Thank you for your consideration of this budget amendment request. We are here to discuss any questions or concerns you may have so please do not hesitate to contact me at (510) 636-5640 or [email protected].

Sincerely,
Sam Hawkinson, P.E.

Project Manager
Dudek

Item 13.

STAFF REPORT
4/23/2025
TO: Honorable Mayor and City Council Members
FROM: Cástulo R. Estrada, Utilities Director
SUBJECT: Authorize Contract Amendment No. 2 for Engineering Services Task Order for Well #16 Rehabilitation W-54 in an Amount not to Exceed $93,748.50.

STAFF RECOMMENDATION:

Authorize the City Manager to Execute Contract Amendment No. 2 for Engineering Services Task Order for Well #16 Rehabilitation W-54 in an Amount not to Exceed $93,748.50.

BACKGROUND:

The City of Coachella and its Coachella Water Authority (CWA) is responsible for the water service to its residents and customers within its service boundary. The water division of the Utilities Department serves a population of approximately 45,000. Existing land uses consists primarily of single and multi-family homes, but also includes commercial and industrial zones.

CWA has one principal source of water supply, local groundwater pumped from the CWA‐owned wells. There are currently six wells within the City’s distribution system. The total pumping capacity of active wells is approximately 11,759 gallons per minute (gpm) or 16.5 million gallons per day (MGD).

DISCUSSION/ANALYSIS
Well # 16 was drilled in January 1991, when it was first completed; it had a capacity of approximately 2,650 gallons per minute. The well has a total depth of 730 ft. Since then the capacity has dropped to approximately 1,848 gallons per minute. Recently the well’s performance has been concerning. On September 2023 staff worked with South West Pump and Drilling to perform a down-hole video inspection of the well casing.

The video inspection confirmed severe bacteriological growth on the well casing due to the age of the well. Staff recommends the rehabilitation of the well to remove the bacterial growth, scale and debris to unclog the water pathways through the gravel filter pack into the well. The rehabilitation of the well will help improve the efficiency and help reduce excessive velocities in areas that are currently clogged.

Item 14.

On June 2024, Council awarded a professional services contract to Dudek to work with staff to rehabilitate Well #16. City Staff and Dudek reviewed data and performed preliminary rehab to clear off enough scale to conduct a follow up video to determine if the casing retains enough integrity to withstand re-development stress and if further rehabilitation efforts and expenditures are reasonable.

At the end of 2024 a follow up video was performed and a summary of the preliminary rehab results was complete. It was determined that the poly brushing unplugged some of the perforations and removed some scale material, but there are also concerns that the brushing also removed some amount of metal from the casing material. Based on these casing/water quality characteristics and the results of that initial rehab, there is some risk in going with a more aggressive rehabilitation to try to remove more scale, and may not be necessary depending on the results of the pump testing.

On February 12, 2025, City Council approved additional rehabilitation work to establish the pumping capacity of Well 16. During the step test, Well 16 was pumped at increasing flow rates with the last step reaching 838 gallons per minute. Based on well performance and observed drawdown staff concludes that without further chemical and mechanical rehabilitation as proposed by Amendment No. 2 Well 16 will pump 850 – 900 gallons per minute. Staff is aiming to restore Well 16 closer to the capacity recorded in 2008 of 1,850 gallons per minute.

FISCAL IMPACT:

On 06/12/2024, City Council approved City Project W-54 Rehabilitation of Well #16; and appropriated $300,000.00 for FY 24/25. There are enough funds in this FY to cover this request.

ATTACHMENTS:

1. Proposal to Perform Chemical and Mechanical Rehabilitation to Increase Production Rate at Well 16

Item 14.

City of Coachella Well 16 Rehabilitation
April 15, 2025
Castulo Estrada
Utilities Manager
City of Coachella
53462 Enterprise Way
Coachella, California 92236
Subject: Proposal to Perform Chemical and Mechanical Rehabilitation to Increase Production Rate at Well 16 Dear Mr. Estrada,
Dudek is pleased to submit this proposal as an amendment to the existing scope of work to the City of Coachella to support the City’s Well 16 rehabilitation project and continued well rehabilitation work, informed by the initial data and well performance information that has been collected to date. The goal of the well rehabilitation work scope presented in this proposal is to increase the groundwater production capacity at Well 16.

Based on initial data provided by the City at the start of this Well 16 project, it was apparent that significant
corrosion and iron bacteria oxidation has impacted the
pumping equipment in Well 16. The City indicated that
Well 16 was taken out of service due to customer
complaints of entrained air in the groundwater pumped
from the well. Dudek and pump contractor L.O. Lynch
(Lynch) took an initial approach to this project with the intent to 1) determine the cause of the entrained air issue leading to customer complaints, and 2) determine the
current production capacity of Well 16, given the fact that it has been offline for an extended period of time.

To address these two goals, Lynch performed poly-brushing and swabbing in order to clean off a limited amount of screen to allow a downhole video survey a
clear view of the well casing and well screen condition.

Following the poly-brushing, a downhole video survey was performed on November 11, 2024 to assess the condition of the well casing. Based on the results of the video survey, it was apparent that the well casing is impacted by iron bacteria, incrustation and some degree of corrosion. The vertical mill-slots were observed to be plugged and impacted by incrustation (Figure 1). Following the documentation of current well casing and well screen condition, Dudek and Lynch conducted a step-test at Well 16 using a submersible pump and motor with the pump intake set to a depth of 300 feet. During this step test, Well 16 was pumped at increasing flow rates as follows: Step 1 at 348 gallons per minute (gpm); Step 2 at 564 gpm; Step 3 at 726 gpm and Step 4 at 838 gpm.

During this testing, Dudek staff collected frequent groundwater samples to look for the presence of entrained air.

No entrained air was observed in any of the groundwater samples, indicating that the well casing was not causing this issue (as reported by customer complaints). The old pump and drop pipe, which had severe corrosion and holes in the pipe, were likely responsible for this issue. Figure 2 shows depicts a sample that had been immediately collected from Well 16 during step-test pumping, documenting the absence of entrained air.

Figure 1: Severe corrosion and encrustation of Well 16
screen, vertical mill slots exhibit plugging and scaling

Item 14.

City of Coachella Well 16 Rehabilitation 2
Additionally, Dudek collected water level data
during the step-testing using a water level pressure
transducer installed above the pump inside the well
casing. Using this data, pumping water level and
water level drawdown during testing was
determined at each of the four pumping steps. The
results of the step-test and well efficiency analysis
are shown on Figure 3. Based on well performance
and observed drawdown at the increasing flow
rates, Well 16 can currently sustainably pump 850
to 900 gpm, while maintaining a safe water level
above the pump intake set at 300 feet.

The City provided Dudek with a pump check test
performed at Well 16 on October 27, 2008 which
indicated that Well 16 yielded 1,850 gpm with 68.1
feet of drawdown. After discussing the previous
pumping capacity (1,850 gpm) compared to the
existing pumping capacity (850-900 gpm) with the
City and consulting with Lynch regarding rehabilitation recommendations, the City has requested Dudek provide a scope and cost to perform additional chemical and mechanical rehabilitation at Well 16 in an effort to increase the current well production capacity. Dudek and Lynch both recommend chemical and mechanical rehabilitation effort to increase well yield, proceeding with caution given the age of the well, the well casing thickness of only 0.25- inches and the presence of iron-reducing bacteria incrustation and scaling in the well.

Figure 3: Results of Step-Test at Well 16 Showing Calculated Drawdown and Well Efficiency at Various Pumping Rates
Figure 2: Groundwater Sample Collected During Well
16 Step Test, Showing No Entrained Air

Item 14.

City of Coachella Well 16 Rehabilitation 3
Scope of Work
The original fee for Lynch to perform the work described above, as well as a proposed constant rate test at Well 16 (which was not performed due to the decision to implement additional rehabilitation actions), was $45,920. Since the constant rate test was not performed, a revised invoice was submitted by Lynch totaling $33,500, for a savings of $12,420 on the original fee estimate. The cost estimate provided by Lynch to perform the scope of services summarized below is attached to this proposal for reference.

Task 1: Project Management and Meetings
Dudek will proactively manage the Well 16 rehabilitation activities to complete the scope on schedule and within the approved budget. We will identify project risks that have the potential to delay the project schedule or result in increased project costs. Task 1 work will include the following:
 Preparation of monthly invoices and progress reports.  Monthly budget tracking and contractor coordination.
 Regular communication between the Dudek project manager, City, and project team.  Holding Project Meetings to Discuss Rehabilitation Efforts and Progress with the City Deliverables:
 Meeting agendas in hard copy format for in person meetings and PDF for online meetings.  Meeting minutes in PDF format for all meetings.

Task 2: Perform Additional Well 16 Rehabilitation Work Including EMDS Casing Survey, Well Chlorination, Chemical Rehab. Using NuWell 220 and Focused Intake Pumping
Dudek will provide part-time field oversight during the additional well development activities performed at Well 16.

Based on specific rehab. techniques suitable for this well, developed upon review of available historical data and the recent well condition and performance information described above, a summary of rehabilitation actions to be performed by Lynch are as follows:
 Perform EMDS (i.e. metal loss) downhole geophysical survey  Perform 1st pass of focused intake pumping
 Inject NW220 dispersant chemicals and swab/disperse throughout well casing and screen  Extract NW220 chemicals
 Inject 12.5% chlorine solution and swab/disperse throughout well casing and screen  Extract chlorine
 Mechanical development via focus intake pumping
 Perform step test to determine suitable flow rate for constant rate test  Perform constant rate test

Item 14.

City of Coachella Well 16 Rehabilitation 4
 Remove test pump
Assumptions:
 Dudek and Contractor will have access to Well 16 at all times.  Dudek will not be onsite full-time to oversee the work described in this proposal. Dudek staff will be onsite part-time on select days during this well rehabilitation to document progress and spot-check redevelopment work.  While well rehabilitation will proceed with caution, with City consultation during each step, Dudek and/or Lynch will not be held responsible for any damage to Well 16 as a result of well rehabilitation due to the observed incrustation, corrosion and age of the well.  Lynch will perform the additional rehabilitation work as a subcontractor amendment under Dudek’s existing contract with the City of Coachella. Dudek applies a 15% markup to subcontractors.

The breakdown of the requested amendment to the existing scope of work is summarized below and a breakdown by Task is provided in the Table on the next page:

TOTAL DUDEK COST (INCLUDING TRAVEL) ...................................................................................................... $13,605.00 TOTAL L.O. LYNCH COST (INCLUDING 15% MARKUP OF ATTACHED LYNCH ESTIMATE) ............................... $92,563.50 TOTAL AMENDMENT AMOUNT ...................................................................................................................... $106,168.50

Item 14.

City of Coachella Well 16 Rehabilitation
Fee
The table below summarizes the anticipated level of effort for each task.

Project Team Role:

Principal
Hydrogeologist (PM)
Sr.

Hydrogeologist IV

K. Ilkhanipour P. Rentz, S.

Dickey

TOTAL DUDEK
STAFF DUDEK LABOR SUBCONTRACTOR L.O. LYNCH

DUDEK SUBCONTRACTOR

MARKUP OTHER DIRECT
COSTS *

Billable Rate : $300 $265
HOURS COSTS Fee Based on Lynch
Estimate (attached) 15% Markup Amount

TOTAL AMENDMENT FEE
Task 1 Project Management and Meetings

1.1 Project Management and Project Meetings with
City 4 2 6 $ 1,730 $ 1,730
Subtotal Task 1 4 2 6 $ 1,730 $ - $ - $ 1,730
Task 2 Perform Additional Well 16 Rehabilitation Work

2.1 EMDS Survey, Chemical and Mechanical
Development, Focused Intake Pumping, Step
Test and Constant Rate Test
4 36 40 $ 10,740 $ 80,490 $ 12,074 $ 1,135 $ 104,439
Subtotal Task 2 4 36 40 $ 10,740 $ 80,490 $ 12,074 $ 1,135 $ 104,439 Total Dudek + Lynch Amendment
Hours and Fee 8 38 46 $ 12,470.00 $ 80,490.00 $ 12,073.50 $ 1,135.00 $ 106,168.50 Total Fee Not to Exceed......................................................................................................................................................................................................................................................................................................................$106,168.50

Item 14.

City of Coachella Well 16 Rehabilitation
Closing
We appreciate the City of Coachella’s consideration of the above proposed scope of work. Should you have any questions please reach out to Kayvan Ilkhanipour at 760.479.4129 or [email protected]. We look forward to working with the City on this project.

Sincerely,
____________________________________
Kayvan Ilkhanipour, PG No. 8461, CHG No. 948
Principal Hydrogeologist/Project Manager
DUDEK

Item 14.

Pump Estimate
Date
4/7/2025
Estimate #
21106
Name / Address
City of Coachella
Castulo Estrada
53990 Enterprise Way
Coachella,CA 92236
Ship To
Terms
Signature
Total
Customer Phone Customer Fax
THE FOLLOWING APPLIES UNLESS OTHERWISE STATED: Any item not specifically mentioned is not included nor was it intended. Delivery/shipment is estimated and L.O. Lynch is not responsible for delays beyond their reasonable control.

Prices DO NOT include special equipment (if required) or freight. This quote is firm for 30 days from above date. L.O. Lynch takes complete and total exception to any requirements, plans and/or specifications not provided to company for review.

Interest will begin to accrue 10 days after date of Invoice at a rate of 1-1/2% per month. If any legal action or proceeding arising out of or relating to this Contract is brought by either party to this Contract, the prevailing party will be entitled to receive from the other party, in addition to any other relief that may be granted, the reasonable attorney's fee, costs and expenses incurred in the action or proceeding by the prevailing party. 951-654-7724 Toll Free 888-654-7724 Fax 951-654-2060
Item Description Qty U/M Cost Total
CONDITION4 SCOPE OF WORK TO BE DONE: 0.00 0.00
PRICING LISTED BELOW IS FOR OPTION 1 REHAB

INCLUDING EMDS CASING SURVEY AND CHLORINE
REHAB
STEP 1 - PERFORM 1ST PASS OF FOCUS PUMPING
LPS200 LABOR - TO PERFORM STEP 2 1 hr 9,600.00 9,600.00 STEP 2 - INJECT NW220 CHEMICALS
LPS200 LABOR - TO PERFORM STEP 4 1 hr 1,980.00 1,980.00 NW220 5 GALLON CLAY DISPERSENT 5 ea 800.00 4,000.00
STEP 3 - SWAB NW220 INTO WELL SCREEN
LPS200 LABOR - TO PERFORM STEP 5 1 hr 4,200.00 4,200.00 STEP 4 - EXTRACT NW220
LPS200 LABOR - TO PERFORM STEP 6 1 hr 6,400.00 6,400.00 STEP 5 - INJECT CHLORINE
LPS200 LABOR - TO PERFORM STEP 7 1 hr 1,980.00 1,980.00 WK-CL-9912-5 5GAL BUCKET OF 12-1/2% CHLORINE 6 ea 375.00 2,250.00 STEP 6 - SWAB CHEMICALS INTO WELL SCREEN
LPS200 LABOR - TO PERFORM STEP 8 1 hr 4,200.00 4,200.00 STEP 7 - MECHANICALLY DEVELOP VIA FOCUS INTAKE
PUMPING ( PRICING BASED ON 25 HOURS OF

MECHANICAL DEVELOPMENT )
ZONE SPECIFI... ZONE SPECIFIC FOCUS INTAKE PUMPING 1 ea 20,000.00 20,000.00

Item 14.

Pump Estimate
Date
4/7/2025
Estimate #
21106
Name / Address
City of Coachella
Castulo Estrada
53990 Enterprise Way
Coachella,CA 92236
Ship To
Terms
Signature
Total
Customer Phone Customer Fax
THE FOLLOWING APPLIES UNLESS OTHERWISE STATED: Any item not specifically mentioned is not included nor was it intended. Delivery/shipment is estimated and L.O. Lynch is not responsible for delays beyond their reasonable control.

Prices DO NOT include special equipment (if required) or freight. This quote is firm for 30 days from above date. L.O. Lynch takes complete and total exception to any requirements, plans and/or specifications not provided to company for review.

Interest will begin to accrue 10 days after date of Invoice at a rate of 1-1/2% per month. If any legal action or proceeding arising out of or relating to this Contract is brought by either party to this Contract, the prevailing party will be entitled to receive from the other party, in addition to any other relief that may be granted, the reasonable attorney's fee, costs and expenses incurred in the action or proceeding by the prevailing party. 951-654-7724 Toll Free 888-654-7724 Fax 951-654-2060
Item Description Qty U/M Cost Total
STEP 8 - SET TEST PUMP FOR CONSTANT RATE TEST
LPS200 LABOR - TO PERFORM STEP 10 1 hr 3,960.00 3,960.00 STEP 9 - PERFORM CONSTANT RATE TEST
LPS200 LABOR - TO PERFORM STEP 11 1 hr 3,960.00 3,960.00 STEP 10 - PULL TEST PUMP
LPS200 LABOR - TO PERFORM STEP 12 1 hr 3,960.00 3,960.00 DISCHARGET... 18000 GALLON DISCHARGE TANKS 1 ea 5,500.00 5,500.00

EMDS ELECTRO-MAGNETIC-DEFECTO-SCOPE ( REDUCED
RATE )
1 ea 8,500.00 8,500.00
Signature Please indicate acceptance of this estimate by signing below and returning estimate with payment.

0.00 0.00
PREPAREDBY Respectfully,
Phil Lucas Sales Manager
951-858-0181
[email protected]
1 ea 0.00 0.00

_____________________________________
$80,490.00

Item 14.

STAFF REPORT
4/23/2025
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize Interim City Manager to approve Change Order No. 2 for the Multi-Site Energy Improvement Project awarded to Alliance Building Solutions, Inc. for an amount of $145,000 to install an additional 194 street light fixtures (LED) with smart control nodes; authorize allocation from undesignated general funds revenue in the amount of $145,000.

STAFF RECOMMENDATION:

Authorize Interim City Manager to approve Change Order No. 2 for the Multi-Site Energy Improvement Project awarded to Alliance Building Solutions, Inc. for an additional amount of $145,000 to install an additional 194 street light fixtures (LED) with smart control nodes; authorize allocation from undesignated general funds revenue in the amount of $145,000.

BACKGROUND:

On July 26, 2023, the City Council (“Council”) of the City of Coachella (“City”) adopted Resolution No. 2023-53, approving that certain Contract For Design and Construction of Energy Conservation Measures – Lump Sum (Gov. Code, § 4217, et seq.) (Multi-Site Energy Improvement Project) (the “DB Contract”) with Alliance Building Solutions, Inc. (“Alliance”).

The DB Contract requires Alliance to design and construct several different types of energy conservation measures within the City (collectively, the “City Scope”), including, the following scope of work that the City agreed to construct on behalf of the Coachella Sanitary District (“District”) at the Wastewater Treatment Plant: (i) solar photovoltaic panels; and (ii) process optimization improvements (collectively, the “District Scope” and together with the City Scope, the “Project”). The City has proposed to finance the Project, and has obtained a rate lock of

4.344% for the financing from Banc of America Public Capital Corp (the “Lender” or “Bank”) which the Bank has agreed to extend through November 9, 2023.

On October 25, 2023, the Council adopted Resolution No. 2023-72 approving the financing for the Project and the execution and delivery of the Equipment Lease/Purchase Agreement and related documents with the Bank. In connection with approval of Resolution No. 2023-72, the Council placed a condition on said resolution directing staff to finance the entire Project, including the District Scope, or alternatively not finance any of the Project.

Item 15.

On November 8, 2023, the City Council approved Resolution No. 2023-72, allowing staff to execute and deliver financing documents to finance the Project without the process optimization improvements at the Wastewater Treatment Plant. The total awarded project improvements with this final adjustment in scope totaled $7,157,601.

On July 24, 2024, the City Council approved Change Order No. 1 approving the upgraded light emitting diode (LED) fixtures to include installation of smart nodes to provide staff real time information if a fixture fails, thus allowing for faster response times by staff for repairs.

DISCUSSION/ANALYSIS:

The Project improvements include energy improvements at the following facilities:
- Bagdouma Park
o completed
- Rancho Las Flores Park
o completed
- Public Works Building
o completed
- Bagdouma Park Community Center
o completed
- City-wide (street light fixtures upgrades)
o 90% complete
- 6
th Street Decorative Lighting
o 80% complete
- Civic Center (solar carports)
o 80% complete
- Wastewater Treatment Plant (solar array).
o 80% complete
The City-Wide improvements have upgraded city street lights from HPS (high pressure sodium) to LED (light emitting diode) fixtures. These improvements will provide both energy and maintenance operations savings. From the original count acquired in collaboration with IID there are 194 additional city-maintained street lights that require upgraded LED fixtures. Staff is recommending approval of Change Order No. 2, which will allow for upgrades to the remaining 194 street light fixtures to LED (with smart nodes). The additional 194 fixtures, once upgraded, will provide energy, operations and maintenance savings over the next 10-15 years of $145,000.

A public entity is exempted from competitively bidding a public project when the governing body finds that “the nature of the subject of the contract is such that competitive proposals would be unavailing or would not produce an advantage, and the advertisement for competitive bid would thus be undesirable, impractical, or impossible.” (Graydon v. Pasadena Redevelopment Agency (1980) 104 Cal.App.3d 631, 637.) Here, Alliance is already mobilized and performing work on the installation of the lighting fixtures. Bidding the work would not produce an advantage because Alliance is already mobilized; Alliance can install the controls while performing its current work.

This produces cost efficiencies that support a finding that there would be no advantage to the City

Item 15.
generated by the City’s competitive bidding of the work in the change order and that competitively bidding would be impractical.

FISCAL IMPACT:

The recommended action will require a one-time allocation from undesignated general fund in the amount of $145,000 and will provide long-term energy savings that will make this investment a net-zero cost to the City.

Attachment:

Change Order No. 2

Item 15.

Date April 3, 2025
Project

PROJECT TOTAL
TOTAL $ 145,000.00
Alliance Building Solutions
12520 High Bluff Drive, Suite 345
San Diego, CA 92130
(213) 247-4613
Coachella, CA 92236
Change Order #2
Customer
City of Coachella
City of Coachella
53990 Enterprise Way
[email protected]
Contact
Note: This Change Order may be withdrawn if not accepted within 30 days Alliance Building Solutions City of
Coachella
Installation of an additional (179) 50w and (15) 65w street light fixtures. The (179) 50w fixtrues are located between Zones 9, 11,and 13. The (15) 65w fixtures are located in Zone 13. The total (194) fixtures will also include the new street light nodes.

Presented by:

Chase White
$ 145,000.00

DESCRIPTION
City of
Coachella
Thank you for your business.

ACCEPTANCE OF CHANGE ORDER
The above prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified.

EXCLUSIONS
Alliance Building Solutions
City of Coachella

Item 15.

STAFF REPORT
4/23/2025
TO: Honorable Mayor and City Council Members
FROM: Cástulo R. Estrada, Utilities Director
SUBJECT: Authorize the Refurbishment of Well #12 Booster #3 100 HP Pressure Pump in the Amount not to Exceed $27,786.63.

STAFF RECOMMENDATION:

Authorize the Refurbishment of Well #12 Booster #3 100 HP Pressure Pump in the Amount not to Exceed $27,786.63.

BACKGROUND:

The City of Coachella and its Coachella Water Authority (CWA) is responsible for the water service to its residents and customers within its service boundary. The water division of the Utilities Department serves a population of approximately 45,000. Existing land uses consists primarily of single and multi-family homes, but also includes commercial and industrial zones.

CWA has one principal source of water supply, local groundwater pumped from the CWA‐owned wells. There are currently six wells within the City’s distribution system. The total pumping capacity of active wells is approximately 11,759 gallons per minute (gpm) or 16.5 million gallons per day (MGD).

DISCUSSION/ANALYSIS
The Well #12 Pumping Plant is critical to the City’s ability to provide water to its residents. This plant has a booster station that sustains adequate pressures with the use of three pumps. Department Staff visit every Well Site and Reservoir on a daily basis to record data, inspect sites, and report any concerns.

Earlier this year staff reported concerns regarding Booster #3, noticing possible bearing noises while the pump was running and upon further investigation identifying shaft deflection. Staff concluded that the pump should be disassembled and inspected further.

South West Pump and Drilling, a local pump in drilling company disassembled the pump and provided a report identifying damage and need for repairs. Attached is the report provided by South West Pump.

Item 16.

FISCAL IMPACT:

A request to appropriate $27,786.63 from the reserve balance in the Water Utility Fund and placed in the budget line item for Repair and Maintenance Services (Operations).

ATTACHMENTS:

1. Inspection Report

2. Quote – Recondition Split Case Pump

Item 16.

South West Pump & Drilling, Inc.
53-381 Highway 111
Coachella, CA 92236
Phone (760) 398-3977
Fax (760) 398-2287
March 24, 2025
EMAIL: [email protected]
Jesus Chabolla
Water Superintendent
City of Coachella – Water Division
RE: Well # 12 Facility B3 Pump - 100 HP Pressure Pump - Inspection Report Initial Inspection:

During the initial job walk, it was observed that metal shavings were present on the side of the bearing, and shaft deflection was noted.

Findings upon Removal:

On the scheduled removal day, it was confirmed that the inner bearing had failed. Upon disassembly, it was determined that the bearing had disintegrated. The failure pattern was consistent with a lack of lubrication, though the bearing appeared to have been recently greased.

Other potential contributing factors to the failure include misalignment with the motor.

Damages Identified:
• Inner bearing: Severely damaged
• Brass shaft sleeve: Exhibiting damage from contact with the case • Wear ring: Showing uneven wear due to bearing failure • Mechanical seal sleeves: Displaying an inconsistent wear pattern Upon inspection of the pump, SWP&D has determined that the pump can be reconditioned.

The following pages include photographs and the Materials Needed Report. This pump, originally manufactured in 1988, is no longer available as a complete unit. However, replacement parts for this model are still accessible.

If you should have any questions, or require additional information, please contact us at any time.

Sincerely,
Deena Myrvold
South West Pump & Drilling, Inc.

Deena Myrvold, Inside Sales

Item 16.

MATERIALS NEEDED / RECOMMENDED

FOR REPAIRS
JOB NAME JOB NO.:

DATE:

DESCRIPTION OF WORK

DATE QUANTITY LIST REPLACEMENT AND / OR ADDITIONAL MATERIAL / PARTS NEEDED STOCK NEW

PRINT YOUR NAME HERE
Well # 12 Facility B3 Pump - 100 HP Pressure Pump
City of Coachella - Water Div. #25-02-03
March 21, 2025
Remove & Inspect to Quote
2 Mechanical Seals x
2 Mechanical Seal Glands x
1 Shaft Sleeve x
1 Shaft Sleeve Keyed x
2 Shaft Sleeve O-Ring x
2 Set Screws x
1 Shaft Sleeve Nut x
2 Water Deflector x
1 Casing Gasket x
2 Bearings x
* Other Misc Supplies Required x
2 Impeller Wear Rings - Material & Labor by SWPD x
(to be fabricated by SWPD machine shop)

Item 16.

City of Coachella – Water Division
Well # 12 Facility B3 Pump - 100 HP Pressure Pump

Item 16.

Item 16.

Item 16.

Item 16.

Jesus Chabolla-Water Super.

Coachella 8.75%
Attn: Joann Lopez
Coachella53-462 Enterprise Way
City of Coachella Water Div.

Customer P. O. Number:

CA92236
Extended Price
Coachella, CA 92236
53-462 Enterprise Way Well # 12 Facility B3 Pump
Coachella, CA 92236
Date: 3/14/2025
Proposal No:P2743
[email protected]
WeCoachella ll # 12 Facility B3 Pump
Job No: 250203
CA92236

PROPOSAL
Bill To:
3,520.00
1,050.00
490.00
5,160.00
14,484.00
1,306.00
395.00
Description
.

RE: Well #12 Facility B3 100HP Pressure Pump - Mecca Street & 51st Ave (behind Bogdouma Park) Machine Shop Labor:

Recondition horizontal split case pressure pump
Machine Shop Labor: Machine new impeller wear rings
Shop Labor: Load tooling and equipment needed. Load pump.

Prevailing Wage Labor: Mobilize 2 men and service truck to site. Install pump, make connections. Perform start-up procedure.

Clean-up site and load up tooling. Demobilize.

Supply materials needed to recondition split case pump
Supply bronze stock for new impeller wear rings
Estimated freight (Estimated Lead Time to Receive Materials is 4-5 Weeks) .
***THIS PROPOSAL DOES NOT INCLUDE WORK ALREADY APPROVED & PERFORMED (# P2736) ** PROPOSAL GOOD THRU DATE HAS BEEN EXTENDED THROUGH 4/24/25 ** Deposit: $ 0.00
Total Amount: $ 27,786.63
Amount: $ 26,405.00
Thank You For Your Business!
Payment will be required upon completion of the work. If the above referenced estimate and payment Authorized Signature: ________________________________________ Title: ____________________ Date: ___________________________________ Purchase Order No.: _________________________ This Estimate is Valid for 30 Days.
**Please Note - By signing this quote, you are authorizing SWPD to dispose of your old equipment terms meet your approval, please sign below and return via email to [email protected] Sales Tax: $ 1,381.63

Item 16.

STAFF REPORT
4/23/2025
TO: Honorable Mayor and City Council Members
FROM: Castulo Estrada, Utilities Director
SUBJECT: Authorization to File a Notice of Completion for City Project No. W-32 Mesquite Water Consolidation Project
STAFF RECOMMENDATION:

Accept the City Project No. W-32 Mesquite Water Consolidation Project as complete and direct the City Clerk to file a Notice of Completion attached hereto with the County of Riverside.

BACKGROUND:

On June 12, 2024, the City of Coachella acted to authorize the City Manager to execute a construction contract with Jacobsson Engineering Construction, Inc. in the amount of $2,136,711.50 plus 10% contingency and appropriation of $200,000.00 from Fund 101 (General Fund) for Construction of the Mesquite Water Consolidation Project Improvements, City Project No. W-32.

City Staff has, in order to maximize funds and be as efficient as possible, requested public bids in accordance with City Standards and in compliance with the California Contract Code, with two companies submitting bids for this project. The Mesquite Water Consolidation Project installed a new water line, water meters, and service lines, providing Mesquite residents with a reliable connection to the City’s water system.

DISCUSSION/ANALYSIS:

The City of Coachella secured a Drinking Water State Revolving Fund (DWSRF) grant in the amount of $1,575,100.00 to provide water services to the Mesquite community. The existing on-site private well failed and can no longer provide adequate potable water supply. The Coachella Water Authority (CWA) has provided emergency “temporary” water connection to the Mesquite community while coordinating with the State, Riverside County and Mesquite to develop a permanent connection to its system.

City Staff has inspected the project and found the improvements to be in accordance with the plans, specifications, and applicable standards. Staff recommends the acceptance of this project and that the City Council authorizes the filing of a Notice of Completion. Upon acceptance by City Council, the Project will enter a one-year warranty period as prescribed by the project contract agreement.

Item 17.

FISCAL IMPACT:

No fiscal impact to general fund. Project has been included in the City’s approved CIP FY 24/25 budget. Construction contract amount of $2,136,711.50 plus a 10% for contingencies with contract change orders totaling $181,757.00. The project was constructed ahead of schedule and under budget including all quantities for a total of $ 2,318,468.50.

Item 17.

To be recorded with County Recorder
within 10 days after completion and
Acceptance. No recording fee.

When Recorded, return to:

Delia Granados, Deputy City Clerk
City of Coachella
53990 Enterprise Way
Coachella, CA 92236 (For Recorders Use)
Notice of Completion
(California Civil Code Section 3093 - Public Works)
Notice is hereby given by the undersigned owner, a political subdivision of the State of California that a public work improvement described as Mesquite Water Consolidation Project, City Project No. W-32 has been completed and was accepted by the undersigned awarding authority on the date hereof. Mesquite Water Consolidation Project, City Project No. W-32 has been completed and was accepted by the undersigned awarding authority. The Water Consolidation improvements are located within City right-of-way near Jackson Street and Avenue 50 located within the City of Coachella.

The contractor on such work was Jacobsson Engineering Construction, Inc., and the surety on his bond is The Ohio Casualty Insurance Company located at 175 Berkeley St. Boston, MA 02116.

The real property upon which said work was performed is in the City of Coachella, County of Riverside, and State of California.

The nature of the interest of the owner is in fee.

Date: April 23, 2025 City of Coachella
(Date of Acceptance) (Name of Political Subdivision)
Owner Address:
53990 Enterprise Way
Coachella, CA 92236
By:________________________________
Steven A. Hernandez
Title: _________Mayor_________
State of California) City of Coachella
) ss
County of Riverside)
I hereby certify that I am the Deputy City Clerk of the governing board of the City of Coachella, the political subdivision which executed the foregoing notice and on whose behalf I make this verification; that I have read said notice, know its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct.

Executed at Coachella , California on (Date)
(City Where Signed)
________________________________
Delia Granados, Deputy City Clerk, City of Coachella County Counsel Form 1 (Rev. 5-64)

Item 17.

STAFF REPORT
4/23/2025
TO: Honorable Mayor and City Council Members
FROM: Celina Jimenez, Director of Economic Development
SUBJECT: Adopt Resolution No. 2025-16 Authorizing a Conditional Loan Commitment for the Sixth Street Senior Apartments Affordable Housing Project for CFD 2005-1 Special Assessment District
STAFF RECOMMENDATION:

Staff recommends that City Council consider approving Resolution No. 2025-16 authorizing the City to enter into a conditional loan commitment for the Sixth Street Senior CIC, LP Apartments affordable housing project, allowing for the prepayment of special assessments for law enforcement, fire and paramedic services once the development is annexed into Community Facilities District 2005-1.

BACKGROUND:

Chelsea Investment Corporation ("Developer") has obtained site control for a proposed low income housing project with the intention of constructing a 53-unit affordable multifamily development with 4,742 square feet of commercial space, carports and related improvements known as the 6th Street Senior CIC, LP Apartments (the "Project") with expected entitlement in the name of a new entity to be formed conducive to the type of project contemplated ("to be formed entity"). The project includes properties with APNs 778-113-001 and 778-113-002.

The City Council of the City of Coachella, by Resolution No. 2005-93, authorized the creation of the City of Coachella Community Facilities District 2005-1 (the "CFD") and by Resolution No. 2005-94, authorized the levy of a special tax for properties within the CFD (the "Special Assessment"), pursuant to the Mello-Roos Community Facilities Act of 1982, as amended, to finance a portion of the cost of providing law enforcement, fire and paramedic services within the CFD. The Project will be annexed into the CFD as a condition of approval, requiring the Developer to pay an annual special assessment in the amount of $1,555.55 per certified dwelling unit per year increasing annually based on the annual adjustment of the Consumer Price Index.

The project will provide a substantial public welfare benefit to the City through the mitigation of housing shortages in the City and State. To make the project financially viable and allow the Developer to facilitate financing arrangements for the project, the developer needs to defer these annual special assessment payments. To defer these special assessments, the developer is asking

Item 18.
the City to enter into a loan and prepayment agreement that will defer the special assessment payments from the project for 55 years. The Full amount of the assessments will be payable at the end of 55 years or sooner if the project is sold or refinanced.

DISCUSSION/ANALYSIS:

The City agrees to enter into a conditional affordable housing loan commitment wherein the City agrees to loan "to be formed entity" funds for the prepayment of special assessments under the following terms:

1. Loan Amount - $8,290,440.63 *

2. Loan Term - 55 years.

3. Interest- 3% simple per annum**.

4. Repayment - in full at end of loan term, sale or refinance.

5. Annual Payments - 50% of residual cash flow***.
*Based on CFD amount for fiscal year 24/25 of $1,555.55 presuming 2% average annual CIP increases. Agreement amount to be updated to reflect current CFD rate at time of project completion. Special assessments exceeding the loan/prepayment amount within the 55-year term will be included in the applicable year levy.
**Interest will be calculated on the accrued unpaid special assessment balance each year. ***Free cash flow will be stipulated in the agreement consistent with standard financial definitions and will specifically exclude any equity items such as but not limited to partnership distributions, profit pay outs, partner guaranteed payments or any other equity/capital distribution as defined by Generally Accepted Accounting Principles. Free cash flows will also specifically exclude reserve balances except for reasonable operating reserves which will not exceed one year of operating expenses as measured by the immediately preceding fiscal year.

With final loan approval subject to the following conditions:

1. The Developer agrees to enter into a concurrent prepayment agreement in the same amount as the loan agreement. Monies received under the affordable housing loan agreement will be directly paid to the City in prepayment of CFD taxes due.

2. The Developer agrees to annex the property into the CFD.

3. The Developer agrees to applicable modification of the CFD to permit a prepayment agreement.

4. The Developer secures all project financing.

5. The Developer obtains all necessary City and other regulatory approvals.

6. The Developer agrees to complete all off-site improvements specified in grant, funding

Item 18.
and City agreements along with related applications and supporting detail documents.

FISCAL IMPACT
The City will not see a direct fiscal impact from these agreements. The City is not currently receiving special assessment revenue from this project and this agreement will defer special assessment payments to the City for a term of 55 years. The annual special assessment payments for all units, using current year rates, is $84,093.03. The City will be deferring these assessments for 55 years under the terms of the agreements receiving a payback of approximately $8,290,440.63 including interest at that time.

ATTACHMENTS:

1. Resolution No. 2025-16

2. Exhibit A - Conditional Loan Commitment Letter

Item 18.

RESOLUTION NO. 2025-16

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COACHELLA,

CALIFORNIA APPROVING A COMMITMENT TO ENTER INTO A CONDITONAL

LOAN AGREEMENT TO PREPAY LAW ENFORCEMENT, FIRE AND PARAMEDIC SERVICES SPECIAL ASSESSMENTS (CFD 2005-1) FOR THE SIXTH STREET

SENIOR CIC, LP APARTMENTS AFFORDABLE HOUSING PROJECT
WHEREAS, Chelsea Investment Corporation ("Developer") has obtained site control for a proposed low income housing project with the intention of constructing a 53-unit affordable multifamily development with 4,742 square feet of commercial space, carports and related improvements known as the 6th Street Senior CIC, LP Apartments (the "Project") with expected entitlement in the name of a new entity to be formed conducive to the type of project contemplated ("to be formed entity"). The project includes properties with APNs 778-113-001 and 778-113-002; and
WHEREAS, the City Council of the City of Coachella, by Resolution No. 2005-93, authorized the creation of the City of Coachella Community Facilities District 2005-1 (the "CFD") and, by Resolution No. 2005-94, authorized the levy of a special tax for properties within the CFD (the "Special Assessment"), pursuant to the Mello-Roos Community Facilities Act of 1982, as amended; and
WHEREAS, the property will be annexed into the CFD as a condition of approval and will be subject to the Special Assessment; and
WHEREAS, the Developer has requested that it be permitted to prepay fifty-five (55) years of the Special Assessments for the Property; and
WHEREAS, the City has agreed to make a loan to the Developer in order to prepay the Special Assessments, and the City and the Developer wish to enter into a loan and prepayment agreement to provide for the terms and conditions upon which the Special Assessments will be prepaid; and
WHEREAS, the Developer needs the City Council to provide a conditional loan commitment (“Commitment”) to enter into these agreements to apply for project financing.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF COACHELLA HEREBY RESOLVES AS FOLLOWS:

SECTION 1 – City Council authorizes the City Manager to enter into a conditional loan commitment with the developer consistent with Exhibit A (Conditional Loan Commitment Letter) with minor modifications as to exact wording and final loan amount (if less than the not to exceed amount) for needed updates and to conform and clarify the letter as needed to facilitate the proper wording of the letter subject to review by the City Attorney.

Item 18.

SECTION 2 - The City Manager is authorized to enter into a prepayment and loan agreement (including a note and deed of trust) consistent with the terms of the conditional loan commitment provided the terms are met by the developer. Agreement wording will be prepared and approved by the City Manager and City Attorney; however, agreement terms will be consistent in all respects with the terms outlined in the conditional loan commitment letter.

PASSED, APPROVED, and ADOPTED, this 23rd day of April, 2025. _________________________________
Steven A. Hernandez
Mayor
ATTEST:
__________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
____________________________________
City Attorney
BB&K Law

Item 18.

CITY OF COACHELLA
5 3 9 9 0 E N T E R P R I S E WAY , C O A C H E L L A , CA 9 2 2 3 6 ( 7 6 0 ) 3 9 8 - 3 5 0 2  WWW . C O A C H E L L A . O R G April 15, 2025
6 th Street Senior Apartments
Coachella, CA 92236
Subject: CFD Loan Commitment
To Whom It May Concern:

The City Council of the City of Coachella, by Resolution No. 2005-93, authorized the creation of the City of Coachella Community Facilities District 2005-1(the "CFD") and, by Resolution No. 202394 autho1ized the levy of a special tax for properties within the CFD (the "Special Assessment"), pursuant to the Mello-Roos Community Facilities Act of 1982, as amended.

Chelsea Investment Corporation ("Developer") has obtained site control for a proposed low income housing project with the intention of constructing a 53-unit affordable multifamily development with 4,742 square feet of commercial space, carports and related improvements known as the 6th Street Senior Apartments (the "Project") with expected entitlement in the name of a new entity to be formed conducive to the type of project contemplated ("to be formed entity"). The project includes properties with APNs 778-113-001 and 778-113-002.

The City agrees to enter into a conditional affordable housing loan commitment wherein the City agrees to loan "to be formed entity" funds for the prepayment of special assessments under the following terms:

1. Loan Amount - $8,290,440.63 *

2. Loan Term - 55 years.

3. Interest- 3% simple per annum**.

4. Repayment - in full at end of loan term, sale or refinance.

5. Annual Payments - 50% of residual cash flow***.
*Based on CFD amount for fiscal year 24/25 of $1,555.55 presuming 2% average annual CIP increases.

Agreement amount to be updated to reflect current CFD rate at time of project completion. Special assessments exceeding the loan/prepayment amount within the 55-year term will be included in the applicable year levy.
**Interest will be calculated on the accrued unpaid special assessment balance each year.

Exhibit A

Item 18.

CITY OF COACHELLA
5 3 9 9 0 E N T E R P R I S E WAY , C O A C H E L L A , CA 9 2 2 3 6 ( 7 6 0 ) 3 9 8 - 3 5 0 2  WWW . C O A C H E L L A . O R G ***Free cash flow will be stipulated in the agreement consistent with standard financial definitions and will specifically exclude any equity items such as but not limited to partnership distributions, profit pay outs, partner guaranteed payments or any other equity/capital distribution as defined by Generally Accepted Accounting Principles. Free cash flows will also specifically exclude reserve balances except for reasonable operating reserves which will not exceed one year of operating expenses as measured by the immediately preceding fiscal year.

Conditions of Loan Approval:

1. The Developer agrees to enter into a concurrent prepayment agreement in the same amount as the loan agreement. Monies received under the affordable housing loan agreement will be directly paid to the City in prepayment of CFD taxes due.

2. The Developer agrees to annex the property into the CFD.

3. The Developer agrees to applicable modification of the CFD to permit a prepayment agreement.

4. The Developer secures all project financing.

5. The Developer obtains all necessary City and other regulatory approvals.

6. The Developer agrees to complete all off-site improvements specified in grant, funding and City agreements along with related applications and supporting detail documents.

Council of the City of Coachella approved this conditional loan commitment for the above-referenced project at a specially convened meeting on April 23, 2025. This letter shall serve as an enforceable funding commitment for the loan. The loan, totaling $8,290,440.63 will be made as permanent funding for the project.

Should you have any questions, please do not hesitate to contact me at 760-398-3502.

Sincerely,
_______________________________
William B. Pattison, Jr.

Interim City Manager
City of Coachella

Item 18.

STAFF REPORT
4/23/2025
TO: Honorable Mayor and City Council Members
FROM: Celina Jimenez, Director of Economic Development
SUBJECT: Approve a Sponsorship Request for Greater Palm Springs Restaurant Week to Sponsor the Participation Fees for Restaurants in the City of Coachella STAFF RECOMMENDATION:

Staff recommends that City Council consider approving a sponsorship request for Greater Palm Springs Restaurant Week to sponsor the participation fees for 10-20 restaurants in the city of Coachella. The sponsorship amount will depend on the number of restaurants the City Council would like to support (please refer to the Fiscal Impact section for more detail).

BACKGROUND:

To support the local economy, grow visitation, and evolve Greater Palm Springs as a culinary destination, Visit Greater Palm Springs hosts Greater Palm Springs Restaurant Week. The annual event showcases a variety of eateries throughout the nine-city destination during a historically slower time period. VGPS works in partnership with sponsors, cities, and restaurants to promote this event through a fully integrated marketing approach, including paid media, digital media, content strategies, social media, and PR initiatives targeting visitors and the local community.

Last year’s event featured 101 participating restaurants across all nine cities of the Coachella Valley. Diners had the option of prix-fixe menus at set price points or, new this year, a special offer from the restaurant exclusive to Greater Palm Springs Restaurant Week. This year, Restaurant Week will take place May 30 – June 8, 2025.

DISCUSSION/ANALYSIS:

A marketing, advertising, and public relations campaign with a media value of over $500,000 will promote Greater Palm Springs Restaurant Week and the participating restaurants throughout the Coachella Valley. The campaign will generate millions of consumer impressions in the local area and in the regional drive markets prior to, during, and following Restaurant Week.

Restaurants who register for Greater Palm Springs Restaurant Week will agree to fulfill all obligations of participation including:
 The Restaurant Week menu is priced at one of the event price points, or includes a “special

Item 19.
offer” or “experience” that will be included in the “special offers” category.  Restaurant Week menu is offered to ALL diners during the registered meal periods over event dates of Friday, May 30 – Sunday, June 8, 2025.
 Menu must be available during normal business hours (breakfast, brunch, lunch and/or dinner).

Greater Palm Springs Restaurant Week will also offer a Summer Eats pass program which will launch immediately following Greater Palm Springs Restaurant Week, June 9 – September 1, 2025. This promotion encourages visitors and locals to dine out all summer long with special offers from restaurants and a chance to win prizes from Visit Greater Palm Springs.

FISCAL IMPACT
The participation fee for restaurants is $400 per restaurant. City staff is recommending that the City Council considers sponsoring anywhere between 10-20 restaurants, if possible. Depending on the number of restaurants the City would like to sponsor, the costs could be:
10 Restaurants $4,000
15 Restaurants $6,000
20 Restaurants $8,000
25 Restaurants $10,000
Funding would come from the General Fund Reserves.

ALTERNATIVES:

1. Approve a Sponsorship Request for Greater Palm Springs Restaurant Week to Sponsor the Participation Fees for Restaurants in the City of Coachella

2. Not approve; provide alternative direction
ATTACHMENT(S):

1. Greater Palm Springs Restaurant Week Participation Kit

Item 19.
2025
participation kit
dineGPS.com/register

Item 19.

GREATER PALM SPRINGS RESTAURANT WEEK | MAY 30 – JUNE 8, 2025 REGISTER NOW: dineGPS.com/register
REGISTER BY MARCH 28, 2025 TO RECEIVE ALL PROMOTIONAL BENEFITS.

Need more info? Contact Davis Meyer: [email protected] or 760.969.1360 2 Event Information .......................................................................03 Why Participate?....................................................................03 Menu Pricing..........................................................................03 Advertising .............................................................................04 Public Relations......................................................................04 Maximize Your Benefits with the Summer Eats Pass................05 Menu Information ......................................................................06 Sample Menus...........................................................................06 Event Guidelines........................................................................11 Social Media Tips......................................................................12 Photo Tips for Social Media................................................13 Instagram..............................................................................14 Facebook..............................................................................15 X .............................................................................................16 TikTok .....................................................................................17 Event Tips....................................................................................18 Table of contents

Item 19.

GREATER PALM SPRINGS RESTAURANT WEEK | MAY 30 – JUNE 8, 2025 REGISTER NOW: dineGPS.com/register
REGISTER BY MARCH 28, 2025 TO RECEIVE ALL PROMOTIONAL BENEFITS.

Need more info? Contact Davis Meyer: [email protected] or 760.969.1360 3 Event Information
Why Participate? Menu Pricing
2025 EVENT DATES
Greater Palm Springs Restaurant Week is back and better than ever, with more flexibility for restaurants and diners! Kicking off May 30 – June 8, 2025, Greater Palm Springs Restaurant Week gives restaurants the ability to participate with a prix-fixe menu or ANY special offer exclusive to the event, anytime of day.

The Summer Eats pass will launch immediately following Greater Palm Springs Restaurant Week, June 9 – September 1. This promotion encourages visitors and locals to dine out all summer long with special offers from restaurants and a chance to win prizes from Visit Greater Palm Springs.

With these more flexible special offer options, Greater Palm Springs Restaurant Week is open to all restaurants across the Coachella Valley.

Gain new customers
BREAKFAST/BRUNCH/LUNCH:
2+ items
$15, $25, $35, or special offer
DINNER:
3+ items
$39, $49, $59, or special offer
PARTICIPATION FEE:
$400 per restaurant
Promote the
restaurant
Be part of the local
culinary community
Friday, May 30 through
Sunday, June 8
REGISTRATION DEADLINE:

Friday, March 28, 2025

Item 19.

GREATER PALM SPRINGS RESTAURANT WEEK | MAY 30 – JUNE 8, 2025 REGISTER NOW: dineGPS.com/register
REGISTER BY MARCH 28, 2025 TO RECEIVE ALL PROMOTIONAL BENEFITS.

Need more info? Contact Davis Meyer: [email protected] or 760.969.1360 4 Event Information
Advertising
Promotional Benefits
Public Relations
A marketing, advertising, and public relations campaign with a media value of over $500,000 will promote Greater Palm Springs Restaurant Week and the participating restaurants throughout the Coachella Valley. The campaign will generate millions of consumer impressions in the local area and in the regional drive markets prior to, during, and following Restaurant Week. • Print, digital, outdoor, television, and email

DINEGPS WEBSITE
• Features participating restaurants with photos,
logo, description, address, phone, and menus
EVENT LOGOS + CREATIVE
• For use on restaurant websites, menus, and
social media channels

PROMOTIONAL ITEMS
• Check stuffers, table tents, window clings, and
event poster

ENHANCED WEBSITE LISTING
• Participating restaurants receive an enhanced
listing that runs on visitgreaterpalmsprings.com
all year long

LISTING IN THE GUIDE
• Your 20-word listing description in the directory
of the monthly THE GUIDE magazine from Palm
Springs life for 1 year.

FEATURE STORIES
• Highlight the event, participating restaurants,
and cities throughout Greater Palm Springs

PR CAMPAIGN
• Targets local and regional media

PRESS RELEASES
• Spotlighting Greater Palm Springs Restaurant
Week, to be distributed in local and visitor
markets

SOCIAL MEDIA / INFLUENCERS
• Consumer engagement on X, TikTok, Facebook,
and Instagram

EXCLUSIVE PARTNER NETWORK
• Invitations to business networking events
sponsored by Visit Greater Palm Springs
(VGPS) including VGPS orientations and mixers,
marketing bootcamps, and special events
exclusively for partners
COMMUNICATIONS + MEDIA OPPORTUNITIES
• Partner emails with the latest partner news, as
well as opportunities to participate in FAM tours,
trade shows, sales events, and marketing co-ops

EXTRANET ACCESS
• Login credentials to the VGPS Partner Extranet
with access to post special offers and events,
group and meeting planner referrals, and
updates to your restaurant website listing

Item 19.

GREATER PALM SPRINGS RESTAURANT WEEK | MAY 30 – JUNE 8, 2025 REGISTER NOW: dineGPS.com/register
REGISTER BY MARCH 28, 2025 TO RECEIVE ALL PROMOTIONAL BENEFITS.

Need more info? Contact Davis Meyer: [email protected] or 760.969.1360 5 Visit Greater Palm Springs Benefits
Maximize Your Benefits With the
Summer Eats Pass
The Summer Eats Pass follows Greater Palm Springs Restaurant Week and lasts through Labor Day Weekend, offering diners a variety of specials, fixed menus, and incentivizing check-ins at restaurants across the valley for a chance to win weekly prizes.

COST
• Free (Restaurants that participate in Restaurant Week receive priority placement on the mobile pass)
OFFERS
• Percentage or $ of discount, prix fix menu, happy hour special or other deal

CHECK-IN
• Sign up as a check-in location with no special offer required Go to SummerEatsGPS.com or scan the
QR code to see an example of last year’s
pass

Item 19.

GREATER PALM SPRINGS RESTAURANT WEEK | MAY 30 – JUNE 8, 2025 REGISTER NOW: dineGPS.com/register
REGISTER BY MARCH 28, 2025 TO RECEIVE ALL PROMOTIONAL BENEFITS.

Need more info? Contact Davis Meyer: [email protected] or 760.969.1360 6 Menu Information
Sample Menu

TIPS FOR A SUCCESSFUL GREATER PALM SPRINGS RESTAURANT WEEK EVENT Menu needs to
be robust and of
good value.

Menu should
provide value
to diners.

Improve word-of-mouth by
showcasing your
best dishes.

Be creative and
descriptive of
menu items.

Use Instagram,
TikTok, Facebook,
and X to promote
your menu.

UPSELL
Offer a wine/beverage pairing or
special cocktail with each course.

UPSELL
Offer supplemental dishes at an
additional price.

INCLUDE
Give diners a choice of a
beverage or dessert.
$39/PERSON | NOT INCLUDING TAX AND GRATUITY

YOUR RESTAURANT

NAME OR LOGO

SMALL PLATES
choice of THREE items
Tuna Tostada
Oil poached, salsa merit, avocado, habanero, nasturtium Wagyu Steak Tartare
Cornichon, caper, mustard, thickened egg yolk, milk bread Charred Avocado and Crispy Rice Salad
Chile, cilantro, garlic chives, cane vinegar
Spaghetti alla Chitarra
Garlic, anchovy, extra-virgin olive oil, Calabrian bread crumbs Mezzi Rigatoni
Crushed meatballs, burrata cheese, marinara
Meatballs
Pork and beef, ricotta, pecorino, tomato sauce, grilled ciabatta Sunchoke and Coconut Curry
House-made naan, yellow curry, herbs
Patty Melt
Taleggio cheese, caramelized onions, caraway, Calabrian aioli Red Velvet Mini Churros
Chocolate hazelnut sauce
Layered Chocolate Buttermilk Cake
Vanilla bean buttercream, dark chocolate fudge
Glass of Pinot Grigio, Rosé or Pinot Noir

Item 19.

GREATER PALM SPRINGS RESTAURANT WEEK | MAY 30 – JUNE 8, 2025 REGISTER NOW: dineGPS.com/register
REGISTER BY MARCH 28, 2025 TO RECEIVE ALL PROMOTIONAL BENEFITS.

Need more info? Contact Davis Meyer: [email protected] or 760.969.1360 7

YOUR RESTAURANT

NAME OR LOGO

SPECIAL OFFER

RESTAURANT WEEK ONLY
5-Course Wine Pairing Dinner
$125 per person
Prosciutto E Piselli, Prosciutto, Pea and Lemon Vinaigrette, Olive Oil WINE PAIRING: Col Solivo Prosecco NV (Italy)
Tuna Crudo, Pickled Apple, Sesame, Coconut
WINE PAIRING: Linard Gontier Brut NV (Champagne, France) MonkFish, Potato, Red Pepper, Pan Juices
WINE PAIRING: Villiera Tradition Brut Cap Classique NV (South Africa) Pork Tenderloin “Milanese” Pancetta, Rapini, Lemon Hollandaise WINE PAIRING: Faire La Fete Cremant de Limoux Brut Rose (France) Flexible Ganache, Chocolate Tuile, Guava Curd, Nougat
WINE PAIRING: Rocaforte Lambrusco NV (Italy)
Sample
Menu

Item 19.

GREATER PALM SPRINGS RESTAURANT WEEK | MAY 30 – JUNE 8, 2025 REGISTER NOW: dineGPS.com/register
REGISTER BY MARCH 28, 2025 TO RECEIVE ALL PROMOTIONAL BENEFITS.

Need more info? Contact Davis Meyer: [email protected] or 760.969.1360 8 $15/PERSON | NOT INCLUDING TAX AND GRATUITY

YOUR RESTAURANT

NAME OR LOGO
LUNCH
starter: choice of
Soup Du Jour
Please ask your server for today’s special or
Green Market Salad
Local greens, crispy scallops, walnuts, goat cheese and Meyer lemon vinaigrette or Salt & Pepper Calamari
Jalapeno, shallots, cucumber, five spice and ginger aioli entree: choice of
Chopped Cobb Salad
Organic mixed greens, grilled chicken, avocado, blue cheese, bacon, green onions, tomato, hard boiled egg and white balsamic vinaigrette or
House Burger
Ground beef mixed with garlic & rosemary, topped with feta, lettuce, tomato and red onion served on a toasted bun or
Grilled Vegetable Spaghetti
Seasonal roasted vegetables tossed with pine nuts, roasted saffron marinara over spaghetti and topped with fresh basil
supplemental dessert $5
Chocolate Cake
Hazelnut ice cream, caramel and chocolate sauce or
Ginger Mojito
Bacardi rum, fresh mint, ginger, and fresh lime juice
Sample
Menu

Item 19.

GREATER PALM SPRINGS RESTAURANT WEEK | MAY 30 – JUNE 8, 2025 REGISTER NOW: dineGPS.com/register
REGISTER BY MARCH 28, 2025 TO RECEIVE ALL PROMOTIONAL BENEFITS.

Need more info? Contact Davis Meyer: [email protected] or 760.969.1360 9 $39/PERSON | NOT INCLUDING TAX AND GRATUITY

YOUR RESTAURANT

NAME OR LOGO
DINNER
starter: choice of
Young Romaine Salad
Lemon caper dressing, shaved Parmesan, sourdough crouton La Marca Prosecco $9 or
Roasted Tomato and Basil Soup Fresh herbs, Gorgonzola cheese and garlic crostini Chateau St. Jean Fume Blanc, Sonoma County, 2009 $10 or Crab Cake Celery salad and remoulade sauce
Meliora Chardonnay, Santa Rita Hills, CA 2011, $12
entree: choice of
Pan-Sauteed Maine Diver Scallops
Confit fingerling potatoes, hazelnut brown butter and mache salad Schafer-Frohlich Medium Dry Nahe Riesling, 2010 $10 or
Roasted Jidori Chicken Garden ragout of sweet white corn, petite green peas, pearl onions baby red potatoes, carrots and roasted chicken jus
Chateau Monbousquet White, Bordeaux, 2004 $12
supplemental dish
Duo of Prime New York steak and lobster tail $19
Stuffed tortellini, sauce Bordelaise and horseradish potato puree choice of
Glass of House Wine or Draft Beer or
Molten Chocolate Cake or
Dulce Leche Crème Brulee
Sample
Menu

Item 19.

GREATER PALM SPRINGS RESTAURANT WEEK | MAY 30 – JUNE 8, 2025 REGISTER NOW: dineGPS.com/register
REGISTER BY MARCH 28, 2025 TO RECEIVE ALL PROMOTIONAL BENEFITS.

Need more info? Contact Davis Meyer: [email protected] or 760.969.1360 10 $39/PERSON | NOT INCLUDING TAX AND GRATUITY

YOUR RESTAURANT

NAME OR LOGO

SMALL PLATES
choice of THREE items
Tuna Tostada
Oil poached, salsa merit, avocado, habanero, nasturtium Wagyu Steak Tartare
Cornichon, caper, mustard, thickened egg yolk, milk bread Charred Avocado and Crispy Rice Salad
Chile, cilantro, garlic chives, cane vinegar
Spaghetti alla Chitarra
Garlic, anchovy, extra-virgin olive oil, Calabrian bread crumbs Mezzi Rigatoni
Crushed meatballs, burrata cheese, marinara
Meatballs
Pork and beef, ricotta, pecorino, tomato sauce, grilled ciabatta Sunchoke and Coconut Curry
House-made naan, yellow curry, herbs
Patty Melt
Taleggio cheese, caramelized onions, caraway, Calabrian aioli Red Velvet Mini Churros
Chocolate hazelnut sauce
Layered Chocolate Buttermilk Cake
Vanilla bean buttercream, dark chocolate fudge
Glass of Pinot Grigio, Rosé or Pinot Noir Sample
Menu

Item 19.

GREATER PALM SPRINGS RESTAURANT WEEK | MAY 30 – JUNE 8, 2025 REGISTER NOW: dineGPS.com/register
REGISTER BY MARCH 28, 2025 TO RECEIVE ALL PROMOTIONAL BENEFITS.

Need more info? Contact Davis Meyer: [email protected] or 760.969.1360 11 Event Guidelines
Greater Palm Springs Restaurant Week is an ideal time to showcase what your restaurant does best. We want diners to have a great experience that is consistent and memorable over the 10-day event.

BY REGISTERING FOR GREATER PALM SPRINGS RESTAURANT WEEK, YOU AGREE TO FULFILL ALL OBLIGATIONS OF PARTICIPATION INCLUDING:
• The Restaurant Week menu is priced at one of the event price points, or includes a “special offer” or “experience” that will be included in the “special offers” category. • Restaurant Week menu is offered to ALL diners during the registered meal periods over event dates of Friday, May 30 – Sunday, June 8, 2025.
• Menu must be available during normal business hours (breakfast, brunch, lunch and/or dinner).

EXAMPLES OF SPECIAL OFFERS FOR RESTAURANT WEEK COULD INCLUDE:
• Your choice of free appetizer with purchase of 2 entrées • Half-off wine all week long
• Happy hour menu all night (include items and prices)
• Special wine or spirits pairing dinner (include price) • $5 Breakfast Special (list $5 items)

Item 19.

GREATER PALM SPRINGS RESTAURANT WEEK | MAY 30 – JUNE 8, 2025 REGISTER NOW: dineGPS.com/register
REGISTER BY MARCH 28, 2025 TO RECEIVE ALL PROMOTIONAL BENEFITS.

Need more info? Contact Davis Meyer: [email protected] or 760.969.1360 12 Social Media Tips
We are thrilled to have your restaurant participating in Greater Palm Springs Restaurant Week, and we are happy to share our tips on how to use social media to get diners excited about your restaurant. Social media is influencing where people eat every day, and it’s one of the most effective platforms to get the word out that your restaurant is involved in Restaurant Week.

Connect to Greater Palm Springs Restaurant Week: @dinegps

GENERAL TIPS
• Create a consistent voice for your restaurant.
• Be conversational and creative in your copy.
• Tag all your social posts #dineGPS and @dineGPS.
• Engage with your followers by re-posting, and responding to comments.
• Collaborate with influencers to share their experience at your restaurant with their followers.
• Make all social handles easily accessible in your restaurant and on menus, so diners can easily share their experience. • Stay active on social media before and during
Restaurant Week.
• Post regularly on a schedule that keeps the restaurant top-of-mind.
• Post beautiful shots of your Restaurant Week dishes and drinks.

Item 19.

GREATER PALM SPRINGS RESTAURANT WEEK | MAY 30 – JUNE 8, 2025 REGISTER NOW: dineGPS.com/register
REGISTER BY MARCH 28, 2025 TO RECEIVE ALL PROMOTIONAL BENEFITS.

Need more info? Contact Davis Meyer: [email protected] or 760.969.1360 13 Photo Tips for Social Media

RESOLUTION
Higher quality images are always preferred on social media.

COMPOSITION
Make the image about the subject: Props are welcome, but don’t let them take over an image.
• Start with the subject and then consider what more to add to give the photograph more action.
• Double check that everything in the frame is what you intend to photograph. • Remove extras like dirty silverware, napkins, brand labels, etc. • Fill the frame: Make the most of the space that you have with the subject. • Try different angles: Depending on the subject, it might photograph best above or to the side.
• Don’t be afraid to get in odd positions for the right shot, holding the subject in the air or crouching on the ground.
• Consider backgrounds and look around for other places to put your subject to match the aesthetic.
• Do not use zoom features to compose an image as it will likely come out pixelated; always move yourself to get your lens closer to the subject or crop the photo later.

LIGHTING
Good lighting will make a subject more appealing.
• Use natural light when possible.
• When using a smartphone, simply use night mode photography settings. • Do not use flash; it will create harsh highlights and deep shadows.

FACEBOOK: Feed/ad: 1200x628px
Story: 1080x1920px
Event: 1920x1080px
X: Feed: 1024x512px
INSTAGRAM: Standard:1080x1080px
Story: 1080x1920px
TIKTOK: HD Video: 1080x1920px

Item 19.

GREATER PALM SPRINGS RESTAURANT WEEK | MAY 30 – JUNE 8, 2025 REGISTER NOW: dineGPS.com/register
REGISTER BY MARCH 28, 2025 TO RECEIVE ALL PROMOTIONAL BENEFITS.

Need more info? Contact Davis Meyer: [email protected] or 760.969.1360 14 Instagram
Update your Instagram profile to include key information about your restaurant:
address, hours of operation, and link to your Restaurant Week menu. Share great food photos of your Restaurant Week dishes leading up to and during the event. Use Instagram Stories to bring your photos to life with exclusive content.

Don’t forget you can tag @dineGPS in your stories, too. Use the #dineGPS hashtag in your posts for a chance to be regrammed by Visit GPS. Add other hashtags to help consumers find your posts.

Item 19.

GREATER PALM SPRINGS RESTAURANT WEEK | MAY 30 – JUNE 8, 2025 REGISTER NOW: dineGPS.com/register
REGISTER BY MARCH 28, 2025 TO RECEIVE ALL PROMOTIONAL BENEFITS.

Need more info? Contact Davis Meyer: [email protected] or 760.969.1360 15 Facebook
Create a voice for your restaurant that will be the voice you use on Facebook.

Remember that Facebook (and social media in general) works best when your tone is more conversational and less salesy.
• Post a link to your Restaurant Week menu on Facebook. • Share photos of your featured dishes and the unique ambiance of your restaurant. Remember, Restaurant Week is about more than just your delicious food—it’s about the full dining experience.
• Use Facebook Live and videos to share behind-the-scenes content featuring your chef, dish preparation, recipes, etc.
• Share links to articles that your restaurant is featured in. • Consider setting aside a small portion of your monthly marketing budget for boosting posts on Facebook. Boosting a post for just $5 can increase the number of people you reach by hundreds of users.

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Item 19.

GREATER PALM SPRINGS RESTAURANT WEEK | MAY 30 – JUNE 8, 2025 REGISTER NOW: dineGPS.com/register
REGISTER BY MARCH 28, 2025 TO RECEIVE ALL PROMOTIONAL BENEFITS.

Need more info? Contact Davis Meyer: [email protected] or 760.969.1360 16 X
Share the excitement about what’s happening now in preparation for Restaurant Week as a newsfeed. X is the ideal place to build a sense of urgency around booking a reservation or making a dining decision.
• Share a link to your Restaurant Week menu — we like to use bitly.com to shorten post links.
• Tag your posts with @dineGPS or #DineGPS for an opportunity to be re-posted by the @dineGPS account.
• Share special events, menus, and photos leading up to Restaurant Week. • Use hashtags to help your content get found. In addition to #dineGPS, you can use #findyouroasis, and #visitgreaterps to connect with Visit GPS. Also try experimenting with popular hashtags like #dineGPS25, #dineGPSfoodie, #restaurantweek, #foodlover, #foodbloggers, #foodiegram, #foodislife and more.

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Serving dining inspiration for Greater Palm Springs. Enjoy Greater Palm Springs Restaurant Week May 31 - June 9, 2019. Tweets by !VisitGreaterPS. #dineGPS Greater Palm Springs, CA dineGPS.com Joined December 2016 230 Following 2,909 Followers
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Item 19.

GREATER PALM SPRINGS RESTAURANT WEEK | MAY 30 – JUNE 8, 2025 REGISTER NOW: dineGPS.com/register
REGISTER BY MARCH 28, 2025 TO RECEIVE ALL PROMOTIONAL BENEFITS.

Need more info? Contact Davis Meyer: [email protected] or 760.969.1360 17 TikTok
TikTok is another great tool to grow your customer base. Here’s some tips for engaging new diners on TikTok:
• Give a TikTok tour of your restaurant and introduce your staff. There’s a lot more to making a great restaurant than just slinging Instagrammable food and drinks. Bring your customers on tours of your business. Introduce an employee, greet a fresh-arriving shipment of food, or show the behind-the-scenes preparation for a special event or party. • Debut your Restaurant Week Menu and other new specials on TikTok.

Besides being an interactive way to really show off what you’re serving, it can also act as a way to draw in diners who may not have made dinner plans yet.
• Tap into your customers’ finest moments. Great food and solid service may be what keeps a business running, but customers add their own dimension that becomes part of your restaurant’s personality. Take advantage of a genuinely happy moment — a proposal, a birthday party, or just happy friends enjoying each other’s company — and share it with your fans. You’ll show that you care about the people coming to eat with you. • Show off what makes your kitchen or your process unique. TikTok didn’t invent the “how it’s made” video, but it has made them crazy-popular. As a restaurant, you’re in a perfect position to use the platform to give a behind-the-scenes look at what goes into making your best dishes. Do you use a weird machine that no one has in their home kitchens? Fire it up and show it off! If your food has an interesting backstory, let your customers get excited to see it for themselves.
• Teach your TikTok audience a recipe or technique. People love learning.

They love food. And you know more about food than they do. So figure out how to teach your customers a thing or two. When it comes to easy, rinse-and-repeat TikTok ideas for restaurants, it doesn’t get much better than recipes and tutorials. It could be specific pointers on how you cook your fish, or the right way to eyeball a classic Manhattan.

Item 19.

GREATER PALM SPRINGS RESTAURANT WEEK | MAY 30 – JUNE 8, 2025 REGISTER NOW: dineGPS.com/register
REGISTER BY MARCH 28, 2025 TO RECEIVE ALL PROMOTIONAL BENEFITS.

Need more info? Contact Davis Meyer: [email protected] or 760.969.1360 18 Event Tips
Bounceback incentives are a great way to keep the momentum going after Restaurant Week. Here are a few ideas to keep them coming back for more.

Give Greater Palm Springs Restaurant Week
diners an exclusive discount card that can be
redeemed after Restaurant Week is over. Print
business-card size using an online printing site.

Diners who bring in their receipt
from Restaurant Week at a later
date can get a free appetizer
or discount off their meal.

Diners who “like” your restaurant on
Facebook, or post on Instagram about
their meal during Restaurant Week get
a special discount card for a future visit.

Have your staff remind patrons
that if they return on their birthday,
they’ll receive a free entrée, drink,
or a discount off their meal.

Item 19.
dineGPS.com/register

Item 19.

STAFF REPORT
4/23/2025
TO: Honorable Mayor and City Council Members
FROM: Celina Jimenez, Director of Economic Development
SUBJECT: Authorize an Appropriation in the Amount of $4,500 to Secure the Venue for the 2025 Coachella Agricultural Summit and Appoint a Councilmember to the Agricultural Summit Ad-Hoc Committee
STAFF RECOMMENDATION:

Staff recommends that the City Council considers authorizing an appropriation in the amount of $4,500 to secure the venue location for the 2025 Coachella Agricultural Summit and appoint a Councilmember to the Agricultural Summit Ad-Hoc Committee. The venue location is Rancho 51 Date Gardens.

BACKGROUND:

Previously, staff brought the concept of a Coachella Agricultural Summit to the Economic Development and Planning Subcommittee on July 11, 2024. Staff then requested authorization from the City Council on September 11, 2024 to form an Ad-Hoc Committee and appoint a councilmember to the committee. Councilmember Stephanie Virgen was appointed to the

Item 20.
committee. Then, at the April 9, 2025 City Council meeting, Councilmember Virgen removed herself from the committee and asked that a new councilmember be assigned to the Agricultural Summit Ad-Hoc Committee instead.

DISCUSSION/ANALYSIS:

Agriculture has long been a cornerstone of Coachella’s economy and cultural heritage. The city’s agricultural sector plays a vital role in sustaining the local food system, providing employment, and contributing to the city’s overall economic health. However, the sector faces various challenges, including water management issues, evolving market demands, and the need for innovative agricultural practices. To ensure the sustainability and growth of the agricultural industry, it is crucial to bring together all relevant stakeholders to discuss current challenges, share knowledge, and develop strategies to strengthen the local food system. The City of Coachella once convened the ‘Ag Summit’ in the late 1990s through the early 2000s at Anthony Vineyards and convened farmers, educational institutions, elected officials, and other stakeholders. The proposed Agricultural Summit will serve as a platform for these discussions and will help identify actionable solutions to support the agricultural industry’s future success. In collaboration with Coachella Blue Zone efforts, the summit would explore the intersection between agriculture and health, highlighting how local food production can contribute to better health outcomes for residents.

Ad-Hoc Committee
In order to plan this effort, an Ad-Hoc Committee was formed and meets monthly with the following members:
 City of Coachella Councilmember
 Janell Percy, Growing Coachella Valley
 Juan de Lara, former Coachella Mayor and original Ag Summit organizer  Office of County Supervisor V. Manuel Perez representative  Hidden Harvest representative, nonprofit
 Temalpakh Farms, Augustine Band of Cahuilla Indians
 Riverside County Office of Nutrition and Health Promotion representative  Coachella Valley Unified School District representative  Coachella Valley Water District
 Blue Zones Executive Director and team
 Riverside University Health System
 City staff
The Ad-Hoc Committee has been discussing thematic summit track opportunities that include:
agricultural issues, agricultural research, food security, farm-to-table initiatives, regenerative and urban agriculture, labor and workforce development, marketing and branding of local produce, and agritourism. Additional topics of discussion include the estimated costs of organizing the Agricultural Summit such as venue costs, logistics, marketing, speakers, sponsorship, registration fees and contributions from local businesses and organizations.

Item 20.

General Plan Consistency
Sustainability and Natural Environment Element
Goal 5 Agricultural Preservation
 Agricultural Economy - Maintain and support a viable agricultural economy within the City that recognizes the community’s agricultural heritage.
 Agricultural Preservation and Preservation Tools
 Water-efficient agriculture
 Right to Farm - Support the right of existing farms to continue operations.  Farmworker Housing
Implementation Actions:
 Agriculture education park (#7)
 Right to Farm Ordinance (# 8)
Community Health and Wellness Element
Goal 5 Local Food System
 Local food production
 Farmer’s markets
 Community gardens
 Edible school yards
 Zoning for small scale food production
 Community kitchens
Goal 6 Healthy Food Access
 Healthy food retail
 Food Access
 Elimination of hunger
 Nutrition Education
 School food
Implementation Actions:
 Edible landscapes (#21)
 Community garden and composting education (#22)
 Gardening tools and resources (#23)
 Emergency Food (#24)

Item 20.

FISCAL IMPACT:

Appropriation for this request would come from the General Fund Reserves. The venue location cost is $4,500 for Rancho 51 Date Gardens.

ALTERNATIVES:

1. Authorize an Appropriation in the Amount of $4,500 to Secure the Venue for the 2025 Coachella Agricultural Summit Venue and Appoint a new Councilmember to the Agricultural Summit Ad-Hoc Committee

2. Not approve.

ATTACHMENT(S):

None.

Item 20.

STAFF REPORT
4/23/2025
TO: Honorable Mayor and City Council Members
FROM: Bill Pattison, Interim City Manager
SUBJECT: Removal of a Special Assessment Lien Imposed on Property Located at 86011 Las Flores Avenue.

STAFF RECOMMENDATION:

Staff recommends that the City Council authorize the removal of the lien imposed on the property located at 86011 Las Flores Ave (APN 763-053-001-1) that was imposed as a special assessment for unpaid nuisance abatement costs.

BACKGROUND:

On July 26, 2017, the City Council adopted Resolution No. 2017-45, establishing a special assessment lien against the property located at 86011 Las Flores Avenue for unpaid nuisance abatement costs. A special assessment total of $18,520.00 was levied against the property to recover the City’s costs. Silver and Wright, LLP assisted the City in the legal cost recovery process.

DISCUSSION/ANALYSIS:

Relieving the lien from the property is a City initiated action based upon prior criminal actions Silver and Wrights has taken against private properties. Relieving the lien will assist the property owner from foreclosure due to delinquent and defaulted taxes. The owner has demonstrated good faith in maintaining the property free of further violations. Staff has determined that relieving the lien will serve the public interest by reducing a financial burden on the property owner.

FISCAL IMPACT:

The total cost incurred by the City for the abatement was $18,520.00. Relieving the lien would result in foregoing recovery of those costs.

ALTERNATIVE(S):
1) Authorize the City Manager to relieve the lien recorded against the property located at 86011 Las Flores Avenue.

Item 21.
2) Not authorize the City Manager to relieve the lien recorded against the property.

RECOMMENDED ALTERNATIVE(S):

Staff recommends Alternative 1.

Attachments:

1. Nuisance Abatement Cost Recovery

2. Special Assessment Recording

Item 21.

Attachment 1

Item 21.

Attachment 2

Item 21.

TO: Honorable Mayor and City Council Members
FROM: Ryan Guiboa, City Attorney
SUBJECT: Discuss and Provide Direction to Staff on Possible Revisions to the “City of Coachella City Council Policies, Rules, and Procedures” Pertaining to the Order of Business and Public Comment on Non-Agenda Items
RECOMMENDED ACTION:

Staff recommends that the City Council discuss and provide direction on possible revisions to the “City of Coachella City Council Policies, Rules, and Procedures” pertaining to the order of business. Specifically, Staff seeks direction on possible revisions that would amend the order of business as it pertains to the public comment period on non-agenda items at City Council meetings.

BACKGROUND:

In May 2019, the City Council adopted Resolution No. 2019-34, which, in addition to amending the order of business pertaining to the approval of the agenda, established that in the event a City Council meeting extends beyond 8:00 p.m. and the time for public comment on non-agenda items had not been heard, it would be moved up and become the next agenda item.

Under the current order of business, non-agenda public comment is listed as Item No. 15 on the City Council’s Order of Business. As a result, members of the public wishing to speak on matters not listed on the agenda may face extended wait times before being given the opportunity to address the City Council.

Staff recommends that the City Council provide direction on possible revisions to the “City Council Policies, Rules, and Procedures” that would amend the order of business and potential timing of the public comment period for non-agenda items at Council meetings.

Should the City Council provide direction in support of making revisions, Staff can return at a later date with a proposed resolution that would amend the “City Council Policies, Rules, and Procedures” to reflect a revised order of business at City Council meetings.

ALTERNATIVES:

1. Decline to act on this item.

STAFF REPORT
4/23/2025

Item 22.

2. Continue this item and provide staff with direction.

FISCAL IMPACTS
None.

ATTACHMENTS

1. Resolution No. 2019-34 – A Resolution Amending the “City of Coachella City Council Policies, Rules, and Procedures” Pertaining to the Order of Business

Item 22.

RESOLUTION NO. 2019- 34

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
COACHELLA, CALIFORNIA, AMENDING THE " CITY OF

COACHELLA CITY COUNCIL POLICIES, RULES AND
PROCEDURES" PERTAINING TO THE ORDER OF BUSINESS
WHEREAS, at its meeting of January 25, 2012, the City Council of the City of Coachella (" City") amended the " City of Coachella Council Policies, Rules and Procedures" including revising the order of business by adopting Resolution No. 2012- 08; WHEREAS, at its meeting of February 28, 2018, the City Council of the City of Coachella amended the " City of Coachella Council Policies, Rules and Procedures" including revising the order of business by adopting Resolution No. 2018- 19; WHEREAS, the current order of business is currently set forth as follows:

1. Call to Order

2. Roll Call

3. Public Comments ( Closed Session Items)

4. Adjourn to Closed Session

5. Reconvene Regular Meeting

6. Pledge of Allegiance

7. Closed Session Announcements

8. Approval of Agenda

9. Approval of Minutes

10. Proclamations

11. Written Communications

12. Consent Calendar

13. New Business Calendar ( Legislature and Administrative)

14. Public Hearing Calendar ( Quasi- Judicial)

15. Public Comments ( Non-Agenda Items)

16. Reports and Requests
802 3 7. 00021\ 3 207 6799. 1

Item 22.

17. Adjournment
WHEREAS, the City Council desires to schedule Approval of the Agenda after Agenda Item No. 2, Roll Call;
WHEREAS, the City Council desires to ensure that, at the latest, Agenda Item No. 15 Public Comments) is heard by the City Council shortly after 8: 00 p. m.; WHEREAS, the City Council desires to revise the order of business as follows;

1. Call to Order

2. Roll Call

3. Approval of Agenda

4. Public Comments ( Closed Session Items)

5. Adjourn to Closed Session

6. Reconvene Regular Meeting

7. Pledge of Allegiance

8. Closed Session Announcements

9. Approval of Minutes

10. Proclamations

11. Written Communications

12. Consent Calendar

13. New Business Calendar ( Legislature and Administrative)

14. Public Hearing Calendar ( Quasi- Judicial)

15. Public Comments ( Non-Agenda Items)

16. Reports and Requests

17. Adjournment
WHEREAS, to extent the City Council meeting has progressed passed 8: 00 p.m. and Item No. 15., Public Comments ( Non- Agenda Items), has not been heard by the City Council, then Item No. 15 will be moved up and taken out of order and be the next Agenda Item heard by the City Council.

Resolution No. 2019- 34

Item 22.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COACHELLA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council of the City hereby finds and determines that the foregoing recitals are true and correct, are incorporated herein and by this reference made an operative part hereof.

SECTION 2. The City Council hereby amends Resolution No. 2018- 19 to update the order of business.

SECTION 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk ofthe Council shall attest to and certify the vote adopting this Resolution.

PASSED, APPROVED and ADOPTED this 22nd day of May, 2019. 1 5— j"-,L'(
Steven A. Hernandez
Mayor
ATTEST:
04a AAA&a A?j
Angela M. Zepeda
Y
City Clerk
APPROVED AS TO FORM:

Carlos Ca s
City Attorney
Resolution No. 2019- 34

Item 22.

STATE OF CALIFORNIA
COUNTY OF RIVERSIDE ss.

CITY OF COACHELLA
I HEREBY CERTIFY that the foregoing Resolution No. 2019- 34 was duly adoyted by the City Council of the City of Coachella at a regular meeting thereof, held on the 22' day of May, 2019 by the following vote of Council:

AYES: Councilmember Beaman Jacinto, Councilmember Gonzalez, and Mayor Hernandez.

NOES: Councilmember Bautista.

ABSENT: Mayor Pro Tern Martinez.

ABSTAIN: None.
a Vr-dA1g' MSA
Andrea J. Canm-, MMC
Deputy City Clerk
Resolution No. 2019- 34

Item 22.
1 STAFF REPORT
4/23/2025
TO: Honorable Mayor and City Council Members
FROM: Ron Goldman, Consultant Planner
Bill Pattison, Interim City Manager
SUBJECT: Adopt Resolution No. 2025-17 Determining the Amount of Property Tax Revenue to be Exchanged Between the County of Riverside and the City of Coachella Pursuant to LAFO 2024-16-4 for the P7/Mesquite Annexation of Approximately 375 Acres of Land Located South of Avenue 50, North of Avenue 52, East of Jackson Street and East and West of Calhoun Street Between the Cities of Indio and Coachella.

STAFF RECOMMENDATION
Staff recommends that the City Council take the following action:

Adopt Resolution 2025-17 determining the amount of property tax revenue to be exchanged between the County of Riverside and the City of Coachella for the P7/Mesquite annexation.

EXECUTIVE SUMMARY:

In December 2024, the City of Coachella submitted an application (LAFCO 2024-16-4) to the Local Agency Formation Commission (LAFCO) for the annexation of the Pocket 7 and Mesquite areas. The annexation area consists of approximately 375 acres of land located south of Avenue 50, north of Avenue 52, east of Jackson Street and east and west of Calhoun Street between the cities of Indio and Coachella as shown on Figure 1. The public hearing on the proposed annexation is scheduled before the Riverside Local Agency Formation Commission (LAFCO) on May 22, 2025. LAFCO is the decision maker on the proposed annexation.

Item 23.
2 Figure 1: Proposed Annexation Area
Section 99 (b) of the California Revenue and Taxation Code requires that local agencies whose service areas or responsibility will be altered by a jurisdictional change must negotiate an exchange of property tax revenues when the City and County have not entered into a Master Property Tax Agreement. The City of Coachella and the County do not have a Master Property Tax Agreement at this time.

Accordingly, on April 17, 2025, representatives of the City met with a representative of the Riverside County Executive Office to discuss the property tax revenue to be exchanged between the County and the for the P7/Mesquite annexation.

At the meeting it was determined that the City of Coachella will receive 25% of all property tax revenue generated within the annexation area under the ad valorem tax rate established by Article XIIIA of the California Constitution for the provision of general municipal services to the area.

Addtionally, it was agreed that the City will receive 100% of all property tax revenue generated within the annexation area under the ad valorem tax rate established by Article XIIIA of the California Constitution for the provision for the suppression and prevention of structural fires.

The exchange of property tax revenue will become effective for tax purposes beginning July 1st of the subsequent calendar year following the recordation date of the annexation.

Item 23.
3 Discussion/Analysis
The fiscal impact report prepared for the proposed annexation assumed that the City would receive the above negotiated percentages of the ad valorem tax rates for the provision of general municipal services and for the provision for the suppression and prevention of structural fires.

The fiscal impact report concluded that the overall net fiscal impact to the City’s General Fund resulting from the revenues anticipated to be generated by the build out of the annexation area, as compared with the cost of providing public services associated with the build out of the annexation area will be an annual fiscal surplus of $773, 534 upon annexation to the City.

Alternatives
1) Approve Resolution 2025-17
2) Deny Resolution 2025-17
3) Continue this item and provide staff with direction.

Recommended Alternative
Staff recommends that the City Council approve Alternative #1 Attachments:

1. Resolution 2025-17

Item 23.

RESOLUTION NO. 2025-17

A RESOLUTION OF THE CITY OF COACHELLA, CALIFORNIA

DETERMINING THE AMOUNT OF PROPERTY TAX REVENUE TO BE

EXCHANGED BETWEEN THE COUNTY OF RIVERSIDE AND THE CITY OF COACHLLA PURSUANT TO LAFCO 2024-16-4 FOR THE P 7/MESQUITE ANNEXATION OF APPROXIMATELY 375 ACRES OF LAND LOCATED
SOUTH OF AVENUE 50, NORTH OF AVENUE 52,

EAST OF JACKSON STREET

AND EAST AND WEST OF CALHOUN STREET
WHEREAS, the City of Coachella submitted an application (LAFCO 2024-16-4) to the Local Agency Formation Commission (LAFCO) requesting a boundary reorganization to include approximately 375 acres depicted in Exhibit A for a reorganization of boundaries described as follows: Annexation to the City of Coachella; Annexation to the Coachella Fire Protection District; Annexation to the Coachella Water Authority; Annexation to the Coachella Sanitary District; Detachment from Riverside County Service Area 125 (Thermal); Detachment from Riverside County Waste Resource Management District; Detachment from Coachella Valley Water District Service Area; and,
WHEREAS, Revenue and Taxation Code Section 99 (b) sets forth that local agencies whose service area or responsibility will be altered by a jurisdictional change must negotiate an exchange of property tax revenues, and,
WHEREAS, such negotiations occurred between the City of Coachella and the County of Riverside regarding proposed LAFCO 2024-16 on April 17, 2025; WHEREAS, the territory proposed to be annexed is partially inhabited and a description of the boundaries of the territory is set forth in Exhibit A attached hereto and by this reference incorporated herein; and
WHEREAS, the City Council of the City of Coachella has determined that the proposed Annexation is internally consistent with the overall goals, objectives, policies and implementation measures of the Coachella General Plan 2035 and meets the findings required by the Municipal Code; and,
NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED by the City Council of the City of Coachella, in regular session assembled on April 23, 2025, as follows:

SECTION 1. The City of Coachella and the County of Riverside are the agencies whose area of responsibility for service would be affected by LAFCO 2024-16-4.

SECTION 2. Representatives of each of the affected agencies have met and negotiated the following exchange of property tax revenue to become effective as of the date of annexation for the area depicted in Exhibit A:

Item 23.

Resolution No. 2025-17

(a) The City of Coachella Fire Protection District shall assume service responsibility for the suppression and prevention of structural fires in the area to be annexed, and for such service assumption shall receive 100% of that portion of the property tax revenue generated within the territory to be annexed under the ad valorem tax rate established by Article XIII A of the Constitution of the State of California, that represents the County of Riverside’s share of property tax revenue generated within the territory to be annexed. (b) The City of Coachella shall assume service responsibility for all other general municipal services to the area to be annexed as are required by law or presently provided throughout the city, and for such service assumption shall receive 25% of that portion of the property tax revenue generated within the territory to be annexed under the ad valorem tax rate established by Article XIII A of the Constitution of the State of California, that represents the County of Riverside’s share of property tax revenue generated within the territory to be annexed.
(c) The County Auditor shall convert the above-established percentage figures into actual dollar figures and thereafter allocate such property tax revenues in accordance with the provisions of Section 95 et seq of the Revenue and Taxation Code.
(d) The City Council of the City of Coachella hereby agrees to the above-recited exchange of property tax revenue.

SECTION 3. Location and Custodian of Records. The documents and materials that constitute the record of proceedings on which these findings are based are located at Coachella City Hall. The Development Services Director is the custodian of the record of proceedings.

SECTION 4. Execution of Resolution. The Mayor shall sign this resolution, and the City shall attest and certify to the passage and adoption thereof.

NOW, THEREFORE, Resolution 2025-17, a Resolution of the City of Coachella determining the amount of property tax revenue to be exchanged with the County of Riverside is hereby adopted.

PASSED, APPROVED and ADOPTED this 23rd day of April 2025. _________________________
Steven A. Hernandez
Mayor

Item 23.

Resolution No. 2025-17

ATTEST:
__________________________
Angela M. Zepeda
City Clerk

APPROVED AS TO FORM

BEST, BEST, & KRIEGER
__________________________
City Attorney

Item 23.

Resolution No. 2025-17

STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.

CITY OF COACHELLA )
I HEREBY CERTIFY that the foregoing Resolution 2025-17 was duly adopted by the City Council of the City of Coachella at a regular meeting thereof, held on the 23rd day of April, 2025 by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________
Delia Granados
Deputy City Clerk

Item 23.

Resolution No. 2025-17

Item 23.

Resolution No. 2025-17

Item 23.

Resolution No. 2025-17

Item 23.

Resolution No. 2025-17

Item 23.

Resolution No. 2025-17

Item 23.

Resolution No. 2025-17

Item 23.

Resolution No. 2025-17

Item 23.

Resolution No. 2025-17

Item 23.

STAFF REPORT
4/23/2025
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., City Engineer
SUBJECT: Construction Contract with Rove Engineering, Inc., in the amount of $1,996,097.00 plus 10% contingency for the Ave 52 Street Improvements from Tyler Street to the Whitewater Bridge, City Project No. ST-139 STAFF RECOMMENDATION:

Authorize a construction contract with Rove Engineering, Inc., in the amount $1,996,097.00 plus 10% contingency for the Ave 52 Street Improvements from Tyler Street to the Whitewater Bridge, City Project No. ST-139.

BACKGROUND:

In November 2023, a citywide pavement condition evaluation was conducted and a pavement condition database was created. Both public and internal Street network GIS maps were implemented and a Final Pavement Management Report was adopted by the City Council. The results of these efforts show that the average Pavement Condition Index (PCI) of the City’s roads is 63.4 of 100, corresponding to a “Fair” condition rating. The 10-year investment scenario forecasting analyses suggest that the City would need to invest an average of $4.6 million annually to maintain a network average PCI of 63.4.

Based on the pavement management system, the section of Avenue 52 from Tyler Street to the Whitewater Bridge has a PCI ratings that range from 6-55 that correspond to very poor, serious and failed conditions. Due to the extent of deterioration the rehabilitation project will require full depth removal and replacement. This project will include pavement rehabilitation and replacement of damaged and failing concrete. Construction items included but are not limited to:
o 224,333 Square Feet of full depth replacement asphalt o 2,966 Linear Feet of rehabilitated curb and gutter
o 1,477 Linear Feet of 6 foot wide sidewalk
o 5 new ADA compliant commercial driveways
o Replacement of failing concrete cross gutters
o Adjustment and repair of all utility manholes as needed.

Item 24.

On October 9, 2024, City Council approved the plans and engineer’s estimated and authorized staff to bid the Avenue 52 Pavement Rehabilitation Project. Council also authorized and appropriated $3,000,000 for the project.

DISCUSSION/ANALYSIS:

The City requested public bids in accordance with City standards and in compliance with the California Public Contract Code. On March 6, 2025, the City issued the Notice Inviting Bids with a non-mandatory job walk held on March 18, 2025. The project bid opening was held on April 8, 2025 at 10:00 a.m., with 7 companies submitting a bid for this project. The bid opening results are listed below:

Company Name: City: Bid Amount:

Rove Engineering Inc. El Centro $1,996,097.00
Universal Construction and Engineering Palm Desert $2,146,305.87 RJ Noble Company Orange $2,252,042.20
Granite Construction Indio $2,509,000.00
Onyx Paving Company, Inc. Anaheim $2,627,000.00
Calmex Engineering, Inc. Rialto $2,808,137.75
Hardy & Harper Inc. Lake Forest $3,305,539.40
This total project cost included all base bid items as well as one add alternative bid item. Staff has reviewed the bid and determined that Rove Engineering, Inc. is the lowest, responsive, responsible bidder. The total project cost, including design engineering, construction engineering, materials testing, construction and a 10% contingency is as follows:

Project Item: Project Cost:

Civil Design and Construction Engineering $ 19,900.00
Materials Testing $ 15,000.00
Construction – Base Bid Items $ 1,683,363.02
Construction – Add Alternate $ 312,733.98
Construction Survey $ 10,000.00
Construction Contingency (10%) $ 199,609.70
TOTAL PROJECT COST: $ 2,240,606.70
Base construction items related to the pavement rehabilitation are listed at a total bid price of $1,683,363.02, while the bid alternative item is listed at a total bid price of $312,733.98. The bid alternative includes Avenue 52 South Parkway Improvements. It is recommended that the base bid and one bid alternative be accepted and completed at this time to include the improvements along the south parkway.

Per Article 27 of the Project Specification for the project, Universal Construction and Engineering submitted a bid protest on April 10, 2025. City staff performed an independent factual inquiry of

Item 24.
the bid protest with a review of applicable law. Upon conclusion of this examination, the protest was found to offer no persuasive (or lawful) reason why public policy would favor denying the contract to Rove Engineering, Inc. resulting in a higher cost than the lowest responsive bidder. For that reason, the protest was denied and a bid protest denial letter, dated April 16th, 2025, was returned to Universal Construction and Engineering.

FISCAL IMPACT:

The proposed estimated budget is within the appropriated $3,000,000 budget. There are no additional fiscal impacts.

ATTACHMENTS:

1. Construction Contract – Rove Engineering Inc.

2. Bid Tabulation – ST-139

Item 24.

Avenue 52 Street Improvements from
Tyler Street to the Whitewater Bridge
-1- CONTRACT FOR CONSTRUCTION

CONTRACT FOR CONSTRUCTION
This Contract for Construction (“Contract”), is made and entered into this 23rd day of April, 2025, by and between City of Coachella, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 53990 Enterprise Way, Coachella, California 92236, sometimes hereinafter called the “City” and Rove Engineering Inc., sometimes hereinafter called “Contractor.”
WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows:

ARTICLE 1. SCOPE OF WORK.

The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in Article 5, below, for the following Project:

AVENUE 52 STREET IMPROVEMENTS FROM TYLER STREET TO THE WHITEWATER BRIDGE, CITY PROJECT NO. ST-139
Contractor is an independent contractor and not an agent of the City. The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation.

ARTICLE 2. TIME FOR COMPLETION.

Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Base Bid Area 1 Scope of Work shall be completed within 60 Working Days from the date specified in the Notice to Proceed. If Additive Alternate No. 1 is awarded, all work shall be completed within 90 Working Days from the date as specified in the Notice to Proceed. Time for the commencement and completion of the work is important and is to be of the essence of the Contract. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.

ARTICLE 3. CONTRACT PRICE.

The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of One Million Nine Hundred Ninety-Six Thousand Ninety-Seven dollars and zero cents, ($1,996,097.00). Payment shall be made as set forth in the General Conditions. The City will pay to Contractor compensation based upon the prices set forth in the Bid Schedule.

Item 24.

Avenue 52 Street Improvements from
Tyler Street to the Whitewater Bridge
-2- CONTRACT FOR CONSTRUCTION
LIQUIDATED DAMAGES.

Contractor acknowledges that the City will sustain actual damages for each and every Working Day completion of the Project is delayed beyond the Contract Time. Because of the nature of the Project, it would be impracticable or extremely difficult to determine the City’s actual damages.

Accordingly, in accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum of $1,500.00 for each and every Working Day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture, if the Bagdouma Court Improvements are not completed by the date set forth in the Invitation to Bid. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Section does not exclude recovery of other damages specified in the Contract Documents. Liquidated damages may be deducted from progress payments due Contractor, Project retention or may be collected directly from Contractor, or from Contractor's surety. These provisions for liquidated damages shall not prevent the City, in case of Contractor's default, from terminating the Contractor.

ARTICLE 4. COMPONENT PARTS OF THE CONTRACT.

The “Contract Documents” include the following:

Notice Inviting Bids
Instructions to Bidders
Bid Forms
Bid Acknowledgement
Bid Schedule
Bid Guarantee
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Declaration Form
Iran Contracting Act Certification
Drug-Free Workplace Certification
Asbestos-Free Material Certification
Recycled Content Certification
Public Works Contractor DIR Registration Certification
Performance Bond
Payment (Labor and Materials) Bond
Contract for Construction
General Conditions
Special Conditions
Technical Specifications
Addenda
Construction Plans and Drawings
City of Coachella Standard Specifications and Procedures (June 2007) City of Coachella Standard Infrastructure Drawings (2007 Edition) including Surface Improvement Standards and Water Standards
Standard Specifications for Public Works Construction “Greenbook” (2018), Except Sections 1-9

Item 24.

Avenue 52 Street Improvements from
Tyler Street to the Whitewater Bridge
-3- CONTRACT FOR CONSTRUCTION
Standard Plans for Public Works Construction “Greenbook” (2018) Caltrans Standard Specifications (2018), except Division 1 Caltrans Standard Plans (2018)
Applicable Local Agency Standards and Specifications, as last revised Reference Specifications
Approved and fully executed Change Orders
Permits
Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents.

All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. In the event of conflict, the various Contract Documents will be given effect in the order set forth in the General Conditions. This Contract shall supersede any prior agreement of the parties.

ARTICLE 5. PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE.

Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.

ARTICLE 6. INDEMNIFICATION.

Contractor shall provide indemnification and defense as set forth in the General Conditions.

ARTICLE 7. PREVAILING WAGES.

Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates may be obtained online at http://www.dir.ca.gov and which must be posted at the job site.

ARTICLE 8. FALSE CLAIMS.

Contractor acknowledges that if a false claim is submitted to the City, it may be considered fraud and Contractor may be subject to criminal prosecution. Contractor acknowledges that the False Claims Act, California Government Code sections 12650, et seq., provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include within their scope false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of the information. In the event the City seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorneys’ fees. Contractor hereby acknowledges that the filing of a false claim may the Contractor to an administrative debarment proceeding wherein Contractor may be prevented from further bidding on public contracts for a period of up to five (5) years. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]

Item 24.

Avenue 52 Street Improvements from
Tyler Street to the Whitewater Bridge
-4- CONTRACT FOR CONSTRUCTION
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.

CITY OF COACHELLA
By:

William B. Pattison Jr.

City Manager
ATTEST:

By:

Delia Granados, Deputy City Clerk
APPROVED AS TO FORM:

By:

Best Best & Krieger LLP
City Attorney
ROVE ENGINEERING INC.

IF CORPORATION, TWO SIGNATURES,

PRESIDENT OR VICE PRESIDENT AND

SECRETARY OR TREASURER REQUIRED
By:

Its:

Printed
Name:

By:

Its:

Printed
Name:
1046101 – Class A
_________________________
Contractor’s License Number and
Classification
1000064558
_________________________
DIR Registration Number
(CONTRACTOR’S SIGNATURE MUST BE

NOTARIZED AND CORPORATE

SEAL AFFIXED, IF APPLICABLE)

END OF CONTRACT

Item 24.

Avenue 52 Street Improvements from
Tyler Street to the Whitewater Bridge
-5- CONTRACT FOR CONSTRUCTION
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA
COUNTY OF ______________
On , , before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above

Item 24.

Avenue 52 Street Improvements from
Tyler Street to the Whitewater Bridge
-6-

PERFORMANCE BOND

BOND FORMS
Performance Bond
KNOW ALL PERSONS BY THESE PRESENTS:

THAT WHEREAS, the City of Coachella, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 53990 Enterprise Way, California 92236, (hereinafter referred to as the “City”) has awarded to _________________________, (hereinafter referred to as the “Contractor”) an agreement for Avenue 52 Street Improvements from Tyler Street to the Whitewater Bridge, City Project No. ST-139, (hereinafter referred to as the “Project”).

WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated ________________, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, the Contractor is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents.

NOW, THEREFORE, we, ______________________, the undersigned Contractor and ________________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the sum of ______________________________________ DOLLARS, ($____________), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one (1) year guarantee of all materials and workmanship; and shall indemnify and save harmless the City, its officials, officers, employees, and authorized volunteers, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees including reasonable attorney’s fees, incurred by the City in enforcing such obligation.

As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by the City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship.

The obligations of Surety hereunder shall continue so long as any obligation of Contractor

Item 24.

Avenue 52 Street Improvements from
Tyler Street to the Whitewater Bridge
-7-

PERFORMANCE BOND
remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15.

Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:
i. Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or
ii. Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a Contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.
iii. Permit the City to complete the Project in any manner consistent with California law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.

Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]

Item 24.

Avenue 52 Street Improvements from
Tyler Street to the Whitewater Bridge
-8-

PERFORMANCE BOND
IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, _______.
(Corporate Seal)
Contractor/ Principal
By
Title
(Corporate Seal)
Surety
By
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate) Title
The rate of premium on this bond is ____________ per thousand. The total amount of premium charges is $_______________________________.
(The above must be filled in by corporate attorney.)

THIS IS A REQUIRED FORM
Any claims under this bond may be addressed to:
(Name and Address of Surety) ___________________________________________ ___________________________________________
___________________________________________
(Name and Address of Agent or ___________________________________________ Representative for service of ___________________________________________ process in California, if different ___________________________________________ from above)
(Telephone number of Surety ___________________________________________ and Agent or Representative for
service of process in California)

Item 24.

Avenue 52 Street Improvements from
Tyler Street to the Whitewater Bridge
-9-

PERFORMANCE BOND
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA
COUNTY OF ______________
On , 202_, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for Contractor/Principal.

Item 24.

Avenue 52 Street Improvements from
Tyler Street to the Whitewater Bridge
-10-

PERFORMANCE BOND
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA
COUNTY OF ______________
On , 202_, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of Attorney to local representatives of the bonding company must also be attached.

END OF PERFORMANCE BOND

Item 24.

Avenue 52 Street Improvements from
Tyler Street to the Whitewater Bridge
-11-

PAYMENT BOND
Payment Bond (Labor and Materials)
KNOW ALL MEN BY THESE PRESENTS That
WHEREAS, the City of Coachella, a municipal corporation organized and operating under the laws of the State of California (hereinafter designated as the “City”), by action taken or a resolution passed on _______Date___________, _______, has awarded to ________________________ hereinafter designated as the “Principal,” a contract for the work described as follows: Avenue 52 Street Improvements from Tyler Street to the Whitewater Bridge, City Project No. ST-139 (the “Project”); and
WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated ________________, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and
WHEREAS, said Principal is required to furnish a bond in connection with said contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth.

NOW THEREFORE, we, the Principal and __________________________ as Surety, are held and firmly bound unto the City in the penal sum of _________________________________ Dollars ($___________) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Civil Code Section 9100, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his subcontractors pursuant to Revenue and Taxation Code Section 18663, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, all litigation expenses incurred by the City in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and investigation expenses.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon this bond.

It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining

Item 24.

Avenue 52 Street Improvements from
Tyler Street to the Whitewater Bridge
-12-

PAYMENT BOND
or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or the City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Civil Code Section 9100, and has not been paid the full amount of his claim.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract to be performed thereunder, shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of Contract, including but not limited to, the provisions of Sections 2819 and 2845 of the California Civil Code.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, ______.
(Corporate Seal)
Contractor/ Principal
By
Title
(Corporate Seal)
Surety
By
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate) Title

Item 24.

Avenue 52 Street Improvements from
Tyler Street to the Whitewater Bridge
-13-

PAYMENT BOND
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA
COUNTY OF ______________
On ,202_, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for Contractor/Principal.

Item 24.

Avenue 52 Street Improvements from
Tyler Street to the Whitewater Bridge
-14-

PAYMENT BOND
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

STATE OF CALIFORNIA
COUNTY OF ______________
On , 202_, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached.

END OF PAYMENT BOND

Item 24.

CITY OF COACHELLA
Ave 52 Street imps from Tyler to WW Bridge
Project No. ST-139
ITEM NO. DESCRIPTION QTY UNIT UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED

PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE UNIT PRICE EXTENDED PRICE 1 Mobilization 1 LS $29,168.13 $29,168.13 $85,500.00 $85,500.00 $100,000.00 $100,000.00 $20,000.80 $20,000.80 $122,583.70 $122,583.70 2 Dust Control/Stormwater Best Management
Practices (BMP’s) 1 LS $20,868.14 $20,868.14 $25,035.00 $25,035.00 $15,000.00 $15,000.00 $68,300.00 $68,300.00 $20,000.00 $20,000.00 3 Traffic Control/Site Protection 1 LS $57,870.41 $57,870.41 $75,500.00 $75,500.00 $135,000.00 $135,000.00 $123,198.00 $123,198.00 $266,000.00 $266,000.00 4 Grind/Remove Asphalt, Agg. Base, and/or
Subgrade to 6” Depth (F) 224,333 SF $0.84 $188,439.72 $0.82 $183,953.06 $0.90 $201,899.70 $0.90 $201,899.70 $1.55 $347,716.15 5 Remove 6” Curb & Gutter (Median) 1,616 LF $26.98 $43,599.68 $20.00 $32,320.00 $43.00 $69,488.00 $11.25 $18,180.00 $20.00 $32,320.00 6 Remove 8” Curb & Gutter (South Side) 1,350 LF $20.30 $27,405.00 $20.45 $27,607.50 $49.00 $66,150.00 $35.00 $47,250.00 $20.00 $27,000.00 7 Remove Enterprise Way Cross Gutter (Partial) 651 SF $22.82 $14,855.82 $12.00 $7,812.00 $21.25 $13,833.75 $50.00 $32,550.00 $27.00 $17,577.00 8 F & I 2- 4” Schedule 40 PVC Sleeves 242 LF $51.59 $12,484.78 $95.00 $22,990.00 $152.00 $36,784.00 $80.00 $19,360.00 $165.00 $39,930.00 9 Construct 6” AC Over Re-compacted
Subgrade (F) 224,333 SF $3.83 $859,195.39 $3.97 $890,602.01 $4.00 $897,332.00 $5.00 $1,121,665.00 $3.75 $841,248.75 10 Construct 2” Asphalt Grind & Overlay with
Crackfill (F) 53,030 SF $2.64 $139,999.20 $1.47 $77,954.10 $2.35 $124,620.50 $3.00 $159,090.00 $1.88 $99,696.40 11 Construct 2’ Wide Full Depth Median Curb
Asphalt Patch (6” AC/6” CL2 AB) 3,333 SF $9.41 $31,363.53 $30.00 $99,990.00 $10.00 $33,330.00 $16.00 $53,328.00 $16.00 $53,328.00 12 Construct 6” Type D Curb over 6” CL 2 Agg
Base (Median) 1,616 LF $38.06 $61,504.96 $41.50 $67,064.00 $25.75 $41,612.00 $34.00 $54,944.00 $50.00 $80,800.00 13 Construct 8” Curb & Gutter over 6” CL 2 AB
South Side 1,350 LF $46.43 $62,680.50 $46.00 $62,100.00 $48.00 $64,800.00 $67.07 $90,544.50 $60.00 $81,000.00 14 Adjust Existing Water Valve to Grade Per COC
Std. W-12 19 EA $1,244.42 $23,643.98 $2,000.00 $38,000.00 $2,250.00 $42,750.00 $2,250.00 $42,750.00 $1,200.00 $22,800.00 15 Adjust Existing Manhole to Grade Per COC
Std. D-10 15 EA $2,193.55 $32,903.25 $4,000.00 $60,000.00 $2,275.00 $34,125.00 $2,275.00 $34,125.00 $3,000.00 $45,000.00 16 F&I Type E Traffic Loop 2 EA $2,893.52 $5,787.04 $3,300.00 $6,600.00 $2,600.00 $5,200.00 $2,600.00 $5,200.00 $3,000.00 $6,000.00 17 Pavement Markings and Striping 1 LS $71,593.49 $71,593.49 $56,958.00 $56,958.00 $52,000.00 $52,000.00 $51,780.00 $51,780.00 $55,000.00 $55,000.00 $1,683,363.02 $1,819,985.67 $1,933,924.95 $2,144,165.00 $2,158,000.00 A-1 Mobilization 1 LS $17,649.90 $17,649.90 $13,000.00 $13,000.00 $15,000.00 $15,000.00 $1,000.25 $1,000.25 $26,189.00 $26,189.00 A-2 Dust Control/Stormwater Best Management
Practices (BMP’s) 1 LS $6,789.20 $6,789.20 $5,035.00 $5,035.00 $10,000.00 $10,000.00 $2,000.00 $2,000.00 $6,000.00 $6,000.00 A-3 Traffic Control/Site Protection 1 LS $13,354.71 $13,354.71 $10,500.00 $10,500.00 $15,000.00 $15,000.00 $4,800.00 $4,800.00 $30,000.00 $30,000.00 A-4 Earthwork & Grading 1 LS $34,147.65 $34,147.65 $50,519.10 $50,519.10 $10,000.00 $10,000.00 $100,000.00 $100,000.00 $33,000.00 $33,000.00 A-5 Remove Driveway Approach/Driveway (5
Driveways = 2,360 SF Total) 2,360 SF $5.54 $13,074.40 $7.40 $17,464.00 $12.50 $29,500.00 $7.25 $17,110.00 $7.00 $16,520.00 A-6 Remove Conc. Sidewalk 495 SF $11.14 $5,514.30 $6.60 $3,267.00 $9.25 $4,578.75 $3.30 $1,633.50 $5.00 $2,475.00 A-7 Remove Palm Tree 2 EA $3,247.23 $6,494.46 $1,750.00 $3,500.00 $11.00 $22.00 $3,400.00 $6,800.00 $4,000.00 $8,000.00 A-8 Modify/Restore Irrigation & Landscape In Kind 1 LS $16,693.39 $16,693.39 $7,500.00 $7,500.00 $8,000.00 $8,000.00 $7,000.00 $7,000.00 $8,000.00 $8,000.00 A-9 Construct Approach, Thickened Sidewalk and
Driveway (5 Driveways = 2,623 SF Total) 2,623 SF $15.66 $41,076.18 $8.10 $21,246.30 $12.50 $32,787.50 $16.75 $43,935.25 $21.00 $55,083.00 A-10 Construct 4” Thick Sidewalk Over 2” Sand &
Plastic per COC Std. 25-1 8,863 SF $5.97 $52,912.11 $6.60 $58,495.80 $9.25 $81,982.75 $8.50 $75,335.50 $15.00 $132,945.00 A-11 Conc. Sidewalk w/ Integral Curb (Var. Ht) Over
2” Sand & Plastic 4,273 SF $10.43 $44,567.39 $15.00 $64,095.00 $11.00 $47,003.00 $10.50 $44,866.50 $16.00 $68,368.00 A-12 Adjust to Grade Utility Manhole Frame & Cover 2 EA $2,346.47 $4,692.94 $5,300.00 $10,600.00 $1,200.00 $2,400.00 $1,500.00 $3,000.00 $3,000.00 $6,000.00 A-13 Adjust to Grade Utility Handhole/Pullbox 4 EA $1,848.93 $7,395.72 $1,600.00 $6,400.00 $231.00 $924.00 $850.00 $3,400.00 $1,000.00 $4,000.00 A-14 Relocate Fire Hydrant 1 EA $19,696.38 $19,696.38 $12,000.00 $12,000.00 $1,000.00 $1,000.00 $16,500.00 $16,500.00 $8,000.00 $8,000.00 A-15 Furnish & Install 3” Thick Compacted 3/8”
Desert Gold Fines D.G. (F) 14,730 SF $1.66 $24,451.80 $2.60 $38,298.00 $2.00 $29,460.00 $2.30 $33,879.00 $4.00 $58,920.00 A-16 Remove & Reinstall Street Sign 11 EA $383.95 $4,223.45 $400.00 $4,400.00 $375.00 $4,125.00 $325.00 $3,575.00 $500.00 $5,500.00 $312,733.98 $326,320.20 $291,783.00 $364,835.00 $469,000.00 $1,996,097.00 $2,146,305.87 $2,225,707.95 $2,509,000.00 $2,627,000.00

12.5 32878.5
Indicates Staff correction of the math. 9.25 81982.75
11 6800
Indicates Apparent Low Bidder Grand Total 2,252,042.50
GRAND TOTAL BASE BID AREA 1 & ADDITIVE ALTERNATE NO.1
Bid Schedule Rove Engineering, Inc. Universal Construction Engineering R.J. Noble Company Granite Construction Onyx Paving BASE BID NO.1 TOTAL
ADDITIVE ALTERNATE NO.1 TOTAL

Item 24.
1 STAFF REPORT
4/23/2025
TO: Honorable Mayor and City Council Members
FROM: Ron Goldman, Consultant Planner
Bill Pattison, Interim City Manager
SUBJECT: A Public Hearing to Consider the Adoption of Ordinance No. 1223 Approving the Amended and Restated La Entrada Development Agreement between the City of Coachella and KPC Development Company, LLC. (DA 23-01) (Kalifornia City). (First Reading).

SPECIFICS: Amended and Restated La Entrada Specific Plan Development Agreement (Kalifornia City).

STAFF RECOMMENDATION
Staff recommends that the City Council introduce and waive further reading of Ordinance No. 1223 Approving the Amended and Restated La Entrada Development Agreement between the City of Coachella and KPC Development Company, LLC (Kalifornia City).

EXECUTIVE SUMMARY:

The KPC Group, the current
owner of the property, requests
approval of the Amended and
Restated La Entrada Specific
Plan Development Agreement.
(Kalifornia City). The La
Entrada Specific Plan was
approved by the Coachella
City Council on November 13,
2013, on a vacant 2200-acre
site located south of I-10 and
east of the Coachella Branch of
the All-American Canal as
shown on Figure 1.

Item 25.
2 Figure 1
The La Entrada Specific Plan included a maximum of 7800 dwelling units including both single family and multiple family dwelling units, 720 mixed use dwelling units along with 1,510,879 square feet of commercial retail and office commercial land uses as shown on Figure 2, the land use plan below.

Figure 2
Access to the site was
planned through the
extension of Avenue 50
and Avenue 52 with new
bridges over the All-American Canal. The
project was conditioned
that the new I-10/Avenue
50 interchange must be
operational prior to the
issuance of any building
permits within Phase V of
the specific plan, that
equates to approximately
5000 dwelling units.

Item 25.
3 Figure 3
The specific plan proposed that
development would occur within 3
villages as shown on Figure 3.

Item 25.
4 A copy of the La
Entrada Specific
Plan Land Use
Summary is
illustrated to the
right and specifies
the residential,
mixed use,
commercial,
school, park and
recreation, open
space and roadway
acreages contained
within the Specific
Plan.

Item 25.
5 The Specific Plan
envisioned that
development would
occur in 5 phases as
shown on Figure 4:

Figure 4
The phasing plan
included a mix of
both residential and
commercial office
land uses as shown
on the phasing
table.

Draft Environmental Impact Report
A DEIR was prepared for the La Entrada Project applications in accordance with the California Environmental Quality Act (CEQA) and Sections 15120 through 15131 and 15161 of the CEQA guidelines. The DEIR analyzed seventeen potential environmentally significant issues including:

Aesthetics, Agriculture, Air Quality, Biological Resources, Cultural and Paleontological Resources, Geology and Soils, Global Climate Change, Hazards and Hazardous Materials, Hydrology and Water Quality, Land Use and Planning, Mineral Resources, Noise, Population and Housing, Public Services and Utilities, Recreation Resources, Traffic and Circulation and Water Supply.

Item 25.
6 The DEIR was circulated to the State Clearinghouse and Interested Parties for a 45-day review period from July 11 thru August 26, 2013. Eleven (11) comment letters were received during the review period and are included in the Final Environmental Impact Report (FEIR). Staff prepared responses to the comments received and these are included in the FEIR.

The DEIR found that impacts to the following ten areas would not result in significant unavoidable short or long-term adverse impacts after mitigation related to Biological Resources, Cultural Resources, Hazards and Hazardous Materials, Hydrology and Water Quality, Land Use and Planning, Noise, Population and Housing, Recreation Resources and Water Supply. The DEIR identified eight significant unavoidable adverse impacts that would result from the proposed Project including: Aesthetics, Agricultural Resources, Air Quality, Geology and Soils, Global Climate Change, Pubic Services and Utilities and Traffic.

The Enivornmental Impact Report was certifed by the City Council by Resolution 2013-53 on Novmeber 13, 2013.

Development Agreements in California
Sections 65864-65869 of the California Government Code provide a framework for the creation, drafting and procesing of development agreements in all jurisdictions in the State. The Government Code specifies certain requirements of a development agreement including: periodic (at a minimum annual) review of the agreement, the duration of the agreement, the permitted uses of the property, the density or intensity of use, the maximum height and size of proposed bulidngs, and provisions for reservation or dedication of land for public purposes.

A development agreement may also include conditions, terms, restrictions, and requirements for subsequent discretionary actions, provided that such conditions, terms, restrictions, and requirements for subsequent discretionary actions shall not prevent development of the land for the uses and for the density or intensity of development as set forth in the agreement.

The agreement may also include terms and conditions relating to applicant financing of necessary public facilities and subsequent reimbursement over time.

In addition to the required and recommended elements of a development agreement, the parties to a development agreement can include any number of negotiated provisions. The development agreement is, in effect, a contract between the City and Project developer. 2014 Original La Entrada Development Agreement
Subsequent to the November 2013 approval of the La Entrada Specific Plan and related applications, the City Council considered and ultimately approved a Development Agreement for the La Entrada Project. The Ordinance approving the Development Agreement between the City and PSAV LLC became effective on July 25, 2014.

A summary of the ten main components of the 2014 Agreement is provided below:

Item 25.
7 Issue
No.

Title Description Milestone

1. Term – See
DA Section 8.3
The initial term of the Development
Agreement shall be 15 years. There
are 3, 5-year extension options
available for a total potential term
of 30 years. The City Council will
review and approve any requests for
the option periods.

Any option terms must
be approved at least 30-
days prior to the
expiration of the
previous term.

2. Effective Date
– See DA
Section 8.2
The Development Agreement
becomes effective 30-days after the
second reading of the DA
Ordinance at City Council.
30-Days after Second
Reading

3. Development
Agreement Fee
– See DA
Section 13.7
All residential units within the La
Entrada Specific Plan will be
assessed a one-time fee of $2,500,
payable at certificate of occupancy.

The proceeds from this fee will go
to the City’s general fund and there
are no restrictions on how the
proceeds can be spent.

Paid at Certificate of
Occupancy

4. Freezing of
Development
Impact Fees
(DIF) – See
DA Section

12.3 Development Impact Fees (DIF)
not deemed fully satisfied as a
result of the Development
Agreement will be frozen at rates in
effect as of the 5th anniversary of
the Effective Date of the
Development Agreement and will
remain frozen for the first 2,000
units constructed in La Entrada.

For the first 2,000 units
constructed in La
Entrada
Issue
No.

Title Description Milestone

5. Construction
Milestones –
Construction, defined as any one or
more of the following: rough
grading, finished grading, utility
Within 5 years from
Effective Date

Item 25.
8 Issue
No.

Title Description Milestone
See DA
Section 13.1
construction, infrastructure
construction, and any other physical
preparations or building
construction either on-site or off-site, must commence within 5 years of the Effective Date
A minimum of 800 dwelling units
shall receive a Certificate of
Occupancy within the first 10 years
of the Effective Date.

A minimum of fifty thousand
(50,000) square feet of commercial
or retail uses, including at least one
grocery store,1shall be constructed
and occupied within the first ten
(10) years of the Effective Date.

A minimum of 140 hotel or motel
rooms shall be constructed and
available for reservations within the
first fifteen (15) years of the
Effective Date.

Within 10 years from
Effective Date
Within 10 years of the
Effective Date
Within 15 years of the
Effective Date
Issue
No.

Title Description Milestone

6. Fire Station
Construction –
See DA
Section 13.8
There are several milestones dealing
with the dedication, improvement,
construction and staffing of a fire
station in the La Entrada Project
including:

1 This requirement was added in discussions with the City’s Planning Commission at the Commission’s May 21st hearing.

Item 25.
9 Land Dedication and temporary
facility construction
Fire Station Staffing for the new
facility begins with a 3-person
Engine Company
Fire Station Staffing increases to 4-
person Engine Company
Fire Station Staffing increases to 5-
person Engine Company
Upon issuance of a
Certificate of
Occupancy for the 1,500
Unit
1,500th Certificate of
Occupancy
3,900th Certificate of
Occupancy
7,800th Certificate of
Occupancy

7. Fire Station
Funding – See
DA Section

13.9 The Master Developer shall provide
a bond to the City sufficient to
secure construction of a permanent
fire station within the La Entrada
Project at a time as specified and
required by the Fire Department
Upon issuance of the
first Building Permit

Item 25.
10 8. La Entrada
Community
Facilities
District (CFD)
– See DA
Section 22
One or more Community Facilities
Districts (CFD) will be formed over
the Project site for La Entrada.

These CFDs are responsible for
financing certain public
improvements including, without
limitation infrastructure and utility
improvements, and maintenance
entities, including public open space
and park facilities.

Proceedings to form the
first CFD will begin
with submittal of the
First Builders Tentative
Map

9. Development
Impact Fee
Satisfaction,
Credits and
Reimbursemen
ts – See DA
Section 14.2
Development Impact Fees (DIF) are
deemed fully satisfied for:

General Government Facilities (City
Hall Facility Fee) – Payment of the
present value of this fee, calculated
to be $9,501,654, will be made out
of proceeds from the La Entrada
CFD.

Parks and Recreation (Facilities and
Maintenance) – The La Entrada
Project includes the construction of
over 132 acres of public parks with
additional parks contemplated at the
tract map stage. The La Entrada
Project also includes the dedication
of land for a Regional Park.

Maintenance of all La Entrada parks
will be paid for out of the La
Entrada CFD.

Fire Facilities – See Issues 6 and 7
Credits for the construction of
infrastructure, to the extent La
Entrada advances the cost for the
planning, design, right-of-way
acquisition and construction, shall
be given in accordance with existing
Payment will be made in
conjunction with the
issuance of bonds for the
La Entrada CFD.

See Specific Plan
Section 5, Park Phasing
Plan
See Issues 6 and 7

Item 25.
11 or future City fee programs as
outlined in Chapter 4.45.110 of the
City’s Municipal Code
Reimbursement Agreements shall be
approved if the La Entrada
developer plans and constructs
oversized facilities for public roads,
sewer, water, reclaimed/recycled
water, drainage and electrical
infrastructure.

See Exhibit __ (Credit
Process)
Reimbursement
Agreements shall be
executed at the time the
improvement is made.

Funding for
reimbursements will
come from future
development impact fees
and will be allocated on
a fair share basis.

10. Avenue 50
Facility and
Interchange –
See DA
Section 13.6
The City and Developer of La
Entrada are working together on
funding sources for the Avenue 50
corridor improvements and Avenue
50 interchange Project.

Ongoing
Key components of the La Entrada Development Agreement were the provisions deeming certain Development Impact Fees (DIF) fully satisfied. Specifically, three components of the DIF, parks and recreation, fire facilities and government facilities were deemed fully satisfied because of certain Project amenities and negotiated aspects of the Development Agreement.

By way of background, the City routinely collects DIF from new development for parkland and park improvements (Quimby fee), libraries, bridge and grade separation, traffic safety, park improvements, street and transportation, police facilities, general government and fire protection.

These fees are paid prior to the issuance of building permits.

Future building permits within La Entrada will be subject to the City’s DIF program, except for parks, fire facilities and general government fees. The reasons those three (3) classifications of DIF are deemed satisfied because the La Entrada Project proposed to construct these facilities in advance of when they would be constructed if only DIF fees were collected and used for their construction.

After the approval of the La Entrada Specific Plan in 2013 and the Original Development Agreement in 2014, the Landowner worked on securing the required right of way for the extension

Item 25.
12 of Avenue 50 across the All-American Canal to the Project. In 2017 the City Council certified an Addendum to the La Entrada Environmental Impact Report and approved the Avenue 50 Extension Project within the La Entrada Specific Plan Area that also included, via eminent domain, the acquisition of needed right of way.

First Amendment to the La Entrada Development Agreement In early 2019 it became apparent that the Landowner would not be able to meet the construction milestone of starting construction of the Project within five years of the Effective Date of the Development Agreement. On May 22, 2019, the first Amendment to the La Entrada Development Agreement was submitted by the landowner, PSAV LLC.

The first amendment requested that the City approve an additional 5 years to commence construction of the project as required in Section 13.1 of the Development Agreement. Section

13.1 of the Original Development Agreement required that Project construction occur within 5 years of the Effective Date or July 25, 2019.

The First Amendment amended Section 13.1 to allow construction of the Project to commence within ten (10) years from the Effective Date which would have been July 25, 2024.

Amendment No. 1 to the Development Agreement was subsequently approved by the City Council and ordinance approving the 1st Amendment approved on February 26, 2020.

Under the First Amendment, the following sections were amended.

1. Section 13.1 of the Original Development Agreement was amended to read:

Construction Milestones. In order to preserve and maintain the provisions of this Agreement, Landowner must commence Construction on the Project within ten (10) years from the Effective Date of the Agreement (July 25, 2024). Landowner must have an approved Master Tentative and approved and recorded Master Final Map for that phase prior to the start of any Construction. For purposes of this section, “Construction” is defined as any one or more of the following: rough grading, finished grading, utility construction, infrastructure construction, and any other physical preparations or building construction either on-site or off-site for the Project.

Notwithstanding any other provisions of this Agreement, Landowner shall be required to perform the following additional construction obligations:
a. A minimum of eight hundred (800) Units shall receive a certificate of occupancy within the first fifteen (15) years of the Effective Date. (July 25, 2029) b. A minimum of fifty thousand (50,000) square feet of commercial or retail uses, including at least one grocery store, shall be constructed and occupied within the first fifteen (15) years of the Effective Date. (July 25, 2029)
c. A minimum of 140 hotel or motel rooms shall be constructed and available for reservations within the first twenty (20) years of the Effective Date. (July 25, 2034)

Item 25.
13 2. Section 13.3 of the Development Agreement was amended to increase the number of affordable dwelling units from 500 dwelling units to 1000 dwelling units.

3. Section 13.8 of the Development Agreement was revised to require a development agreement fee of 2% of the construction valuation of the new building as determined by the city building official at the time the building permit was issued rather than a set fee of $2500 per dwelling unit.

4. Section 23.1 of the Development Agreement was revised to add an additional 5% fee to the transfer, sale or assignment of the Development Agreement.

The following table summarizes the Original Development Agreement (7/25/14) and the First Amendment to the Development Agreement (2/26/20).

Original Development Agreement: 7/25/14 1
st Amendment: 2/26/20
Commence
Construction
By July 25, 2019 Commence
construction
By July 25, 2024
800 occupancy permits By July 25, 2024 800 occupancy permits By July 25, 2029 50,000 commercial sq.
ft. constructed
By July 25, 2024 50,000 commercial sq.
ft. constructed
By July 25, 2029
140 hotel rooms ready
for reservations
By July 25, 2029 140 hotel rooms ready
for reservations
By July 25, 2034
500 affordable housing
units. Affordable
Housing Plan approved
by City Council
150 units in phase 1. 90
units in phase 2 and
260 in remaining 3
phases
1000 affordable
housing units.

Affordable Housing
Plan approved by City
Council
300 in phase 1 and 180
in phase 2. 520 in
remaining phases
DA fee of $2500 per
unit
At certificate of
occupancy
2% of construction
project valuation
At certificate of
occupancy
Transfer, sale, or
assignment fee
Concurrent with any
transfer, sale, or
assignment; $50,000
for 2500 lots or more;
$25,000 for 1000-2500
lots and $5,000 for less
than 1000 lots
Concurrent with any
transfer, sale, or
assignment; $50,000
for 2500 lots or more;
$25,000 for 1000-2500
lots and $5,000 for less
than 1000 lots
Fee increased by an
additional 5%
Funding for permanent
fire station
Upon issuance of 1st
building permit, bond
submitted to City in an
amount based on City
Fee Nexus Study to
cover cost
Funding for permanent
fire station
Upon issuance of 1st
building permit, bond
submitted to City in an
amount based on City
Fee Nexus Study to
cover cost
With regards to CEQA, the City had previously approved Resolution 2013-53 certifying the Final Program Environmental Impact Report that had been prepared for the La Entrada Specific Plan.

The City determined that the First Amendment to the La Entrada Development Agreement would

Item 25.
14 not result in any new environmental effects that were not previously analyzed as part of the original project Environmental Impact Report. As such, no new environmental review was required, because there was no potential resulting in physical change to the environment, directly or indirectly.

Proposed Amended and Restated La Entrada Development Agreement Following approval of the First Amendment to the Development Agreement the Landowner continued to work on the Engineering aspects of the Project, however no subsequent land development applications were submitted to the City.

In 2023, the KPC Group entered into a Purchase Agreement with PSAV LLC to purchase the La Entrada Property. In February 2025, escrow closed and the KPC Group now owns the property.

The KPC Group submitted the Amended and Restated La Entrada Development Agreement in June 2023. Since that time, City Staff and the Applicant have been discussing the various components of the proposed amendment. After approximately two years of negotiations, City Staff and the Applicant have reached consensus on the proposed Amended and Restated La Entrada Development Agreement.

The KPC Group has advised that they are renaming the Project from La Entrada to Kalifornia City.

All references in the Amended and Restated Amendment will refer to the new name.

The proposed Amended and Restated Development Agreement significantly modifies the approved and amended Development Agreement. Staff has prepared the following summary table that illustrates the original approved Development Agreement, the First Amendment to the Development Agreement and the Proposed Second Amendment to the Development Agreement.

Summary of Original La Entrada Development Agreement (7/25/14), 1 St Amendment to La
Entrada Development Agreement (2/26/20) and Proposed Amended and Restated Amendment (Kalifornia City)
Original Development Agreement:
7/25/14
1 st Amendment: 2/26/20 Proposed Amended and
Restated Amendment
Development
Agreement
Term
15 years with 3, 5-
year extensions from
2014 Effective Date
with end date of July
2044
15 years with 3, 5-
year extensions from
2014 Effective Date
End date of
July, 2044
15 years with 3, 5-year
extensions from 2025
Effective Date; End date of
2055
Commence
Construction
By July 25, 2019 Commence
construction
By July 25,
2024
Secure financing of Canal
crossing or I-10/Avenue 50
Interchange within 15
years
800 occupancy
permits
By July 25, 2024 800 occupancy
permits
By July 25,
2029
No longer applicable
50,000
commercial sq.
ft. constructed
By July 25, 2024 50,000 commercial
sq. ft. constructed
By July 25,
2029
20,000 square feet of
commercial constructed
and certificate of
occupancy issued within 7

Item 25.
15 years of completion of I-10/Avenue 50 Interchange
140 hotel
rooms ready
for reservations
By July 25, 2029 140 hotel rooms
ready for
reservations
By July 25,
2034
100 rooms constructed
and certificate of
occupancy issued within 7
years of completion of I-10/Avenue 50 Interchange
500 affordable
housing units.

Affordable
Housing Plan
approved by
City Council
150 units in phase 1.
90 units in phase 2
and 260 in remaining
3 phases
1000 affordable
housing units.

Affordable Housing
Plan approved by City
Council
300 in phase 1
and 180 in
phase 2. 520 in
remaining
phases
100 units in phase 1; 100
in phase 2; 300 units in
phase 3; 500 units in
remaining phases 4 and 5
DA fee of $2500
per unit
At certificate of
occupancy
2% of construction
project valuation
At certificate
of occupancy
No fee for first 12 years
from Effective Date; $2500
for years 13-16; $5,000 for
years 17-20; Fee in effect
after 20 years. If under the
proposed amendment the
full 7800 unit build out
occurs entirely before 12
years from the effective
date, the fee savings to
the developer could be a
minimum of $39.7 million
based on assumptions of
2025 single family unit
valuation of 1,959 sq. ft
home in Coachella of
$254,670 per unit.

Transfer, sale,
or assignment
fee
Concurrent with any
transfer, sale, or
assignment: $50,000
for 2500 lots or more;
$25,000 for 1000-
2500 lots and $5,000
for less than 1000 lots
Concurrent with any
transfer, sale, or
assignment: $50,000
for 2500 lots or
more; $25,000 for
1000-2500 lots and
$5,000 for less than
1000 lots
Required Fee
increased by
an additional
5%
Reimbursement fee based
on time spent
Funding for
permanent fire
station
Upon issuance of 1st
building permit, bond
submitted to City in
an amount based on
City Fee Nexus Study
to cover cost
Funding for
permanent fire
station
Upon issuance
of 1st building
permit, bond
submitted to
City in an
amount based
on City Fee
Nexus Study to
cover cost
Upon issuance of 1st
building permit, bond
submitted to City in an
amount based on City Fee
Nexus Study to cover cost
DIF FEES DIF fees frozen for
first 2000 dwelling
units
DIF fees frozen for
first 2000 dwelling
units
DIF fees frozen
for first 2000
dwelling units
New Nexus Study within
12 months of date of
commencement of Canal

Item 25.
16 Crossing or Interchange.

DIF fees in effect for 10
years from completion of
Canal Crossing or
Interchange subject to CPI
Index for Riverside-San
Bernardino CA
metropolitan area
Prevailing
Wage
N/A N/A N/A Prevailing Wage pursuant
to CA. Labor Code sections
1720 et seq required
The proposed Amended and Restated Development Agreement is a comprehensive amendment that in essence is a new Development Agreement that will guide the development of this property for the next 30 years.

Attachment No. 1 to this staff report is a red line of the Development Agreement that provides a comprehensive listing of the proposed modifications to the approved Development Agreement.

Attachment No. 2 to this staff report is a clean version of the proposed Amended and Restated Development Agreement.

Project Analysis
It has been almost 12 years since the La Entrada Specific Plan was first approved by the City Council. Despite the efforts of the City and prior Landowner, no development has occurred on this property.

The proposed Amended and Restated Development Agreement provides an additional 30-year term for development to occur within this area and provides the landowner with additional incentives to develop the property in accordance with the approved Specific Plan.

Environmental Analysis
On November 13, 2013, as part of the original approvals for the La Entrada Specific Plan, the City Council of the City of Coachella approved Resolution No. 2013-53 certifying the Final Program Environmental Impact Report prepared for the La Entrada Project applications in accordance with the California Environmental Quality Act (CEQA) along with specific findings and a statement of overriding considerations. In accordance with Section 15162 of CEQA, the proposed Amended and Restated Development Agreement does not result in any new environmental effects that were not previously analyzed as part of the original project. As such, no new environmental review is required, because it has no potential for resulting in physical change to the environment, directly or indirectly.

Alternatives
1) Adopt Ordinance No.1223 approving the Amended and Restated La Entrada (Kalifornia City) Development Agreement
2) Deny Ordinance 1223
3) Continue the item and provide staff and the applicant with direction

Item 25.
17 Recommended Alternative
Staff recommends that the City Council approve Alternative No. 1 Attachments

1. Redline of proposed Amended and Restated Development Agreement

2. Clean copy of proposed Amended and Restated Development Agreement

3. Ordinance No.1223 approving the Amended and Restated Development Agreement

Item 25.

PLANNING COMMISSION DRAFT
MARCH 19, 2025
1 80237.00877\43346208708483.2142643569.2

AMENDED AND RESTATED DEVELOPMENT AGREEMENT
THIS DEVELOPMENT AGREEMENT (the "“Agreement"”) is made and entered into in the City of Coachella on the 25th day of July, 2014as of the day of , , by and between the CITY OF COACHELLA, a municipal corporation ("“City"”), and PSAV LLC, a Delaware limited liability company and LLSE Holdings LLC, a New JerseyKPC Development Company, LLC, a California limited liability company (collectively "“Landowner"” or "“Owner"”), pursuant to the authority of Sections 65864 – 65869.5 of the California Government Code and the applicable provisions of the municipal code of the City of Coachella. The City and the Landowner are hereinafter, from time to time, individually referred to in this Agreement as a "“Party"” and collectively referred to as the "“Parties."”

RECITALS
A. A. To strengthen the public planning process, encourage private participation in comprehensive planning, and reduce the economic risk of development, the Legislature of the State of California adopted Government Code Sections 65864 – 65869.5 (the "“Development Agreement Statute"”), which authorizes a City and any person having a legal or equitable interest in real property to enter into a development agreement and, among other things, establish certain development rights in property which is the subject of a development project application.

B. B. City, a general law city, is authorized by the Development Agreement Statute to enter into development agreements with persons and entities having a legal or equitable interest in real property, for the purposes of establishing predictability for both the City and property owner in the development process. City enters into this Agreement pursuant to the provisions of the California Government Code, the City'sCity’s General Plan (the "“General Plan"”), the Coachella Municipal Code (the "City's“City’s Municipal Code"”), and all applicable City policies.

C. Landowner is the fee owner of the real property located within the City of Coachella, County of Riverside, State of California, and the City's approved sphere of influence, as further described in Exhibit A, attached hereto and incorporated herein by reference (the "Property"). Owner desires to develop the Project in accordance with the City Approvals (defined below).

C. D. Landowner proposes to construct a multi-use development on the Property, commonly known as La Entrada (the "Project"), consistingOn July 25, 2014, the City and PSAV LLC, a Delaware limited liability company and LLSE Holdings LLC, a New Jersey limited liability company (collectively, “Prior Landowner”) made and entered into a Development Agreement for the construction of 7,800 single and multi- family Unitsmulti-family units, commercial, retail and officeoffices uses, and community/public facilities, on approximately 2,200 acres (the “Project”) located immediately south of and adjacent to 1-10Interstate 10 and east of the Coachella Branch of the All American Canal, as further described in Exhibit A, attached hereto and incorporated herein by reference (the “Property”).