Agenda packet — Coachella City Council, May 14, 2025 (part 1 of 4)

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org
AGENDA

CITY COUNCIL CLOSED SESSION AND

REGULAR MEETING

OF THE CITY OF COACHELLA

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY

AND COACHELLA PARKS AND RECREATION FOUNDATION
May 14, 2025
5:00 PM – CLOSED SESSION
6:00 PM – REGULAR MEETING
In-Person Meeting
Location:

Coachella City Hall
Council Chamber
1515 Sixth Street
Coachella, CA
If you would like to attend the meeting via Zoom, here is the link:
https://us02web.zoom.us/j/88457271898?pwd=REdzU1NoQmpVSFhWTDVaZ0VCekYxdz09 Or One tap mobile : 16699006833,,88457271898#,,,,*606140# Or Telephone:

US: +1 669 900 6833
Webinar ID: 884 5727 1898
Passcode: 606140
Spanish: El idioma español está disponible en Zoom seleccionado la opción en la parte de abajo de la pantalla
 Public comments may be received either in person, via email, or via Zoom. o In Person:

Anyone wishing to speak in person during the public comment period or on a particular item is required to fill out a Request to Speak Form. In order to be recognized, a Request to Speak Form must be turned in to the City Clerk prior to the start of the public comment period or before the agenda item is taken up by Council on which you wish to provide a comment.
o In Real Time via Zoom:

If participating in real time via Zoom, during the public comment period, participants must be visible on camera and use the “raise hand” function on Zoom.
o In Writing via Email:

If providing a written comment by email, you may submit your public comment to the City Council by emailing [email protected]. To comment by email, submit your comments no later than 12 p.m. on the day of the meeting by emailing your name, agenda item (if applicable), and your comment. Any correspondence received by the deadline will be forwarded to the City Council for consideration before action is taken on the matter, during the meeting and upon request one (1) hard copy of the written

Page 1 ends

Agenda City Council Closed Session and Regular Meeting May 14, 2025

Page 2 ends

public comments will be available for the public’s view, and written comments will be retained for the official records. Written comments will not be read aloud at City Council meetings.  The live stream of the meeting may be viewed online by accessing the city's website at www.coachella.org, and clicking on the "Watch Council Meetings" tab located on the home page, and then clicking on the "live" button.

CALL TO ORDER: - 5:00 P.M.

ROLL CALL:

APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” PUBLIC COMMENTS (CLOSED SESSION ITEMS):

ADJOURN TO CLOSED SESSION:

1. PUBLIC EMPLOYEE APPOINTMENT (Govt. Code Section 54957(b)(1)) Title: City Manager

2. CONFERENCE WITH LEGAL COUNSEL — SIGNIFICANT EXPOSURE TO LITIGATION - One (1) matter. (Govt. Code Section 54956.9(d)(2)
RECONVENE REGULAR MEETING: - 6:00 P.M.

PLEDGE OF ALLEGIANCE:

CLOSED SESSION ANNOUNCEMENTS:

PROCLAMATIONS/PRESENTATIONS/DIRECTION:

3. Fibromyalgia Awareness Month

4. Lupus Awareness Month

5. Presentation from the Blue Zones Project

6. 6th Cycle Housing Element Update

7. Proclamation for Maritza Martinez, Director of Public Works

8. Presentation for Public Art Proposal for Sunline Transit Hub Site

9. Proclamation Presented to Lieutenant Randy Vasquez

Page 2 ends

Agenda City Council Closed Session and Regular Meeting May 14, 2025

Page 3 ends

WRITTEN COMMUNICATIONS:

CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member.)

10. Regular Meeting Minutes of April 9, 2025, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation

11. Special Meeting Minutes of April 23, 2025, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation

12. Regular Meeting Minutes of April 23, 2025, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation

13. Quarterly Report - Third Quarter (January - March) FY 2024-2025

14. Voucher Listing- EFT's/Utility Billing Refunds/FY 2024-25 Expenditures as of May 14, 2025, $4,719,440.00

15. Authorize the Renewal of the Cities Antivirus and Managed Detection Response System for the Amount of 29,700.00

16. Authorize the Service Expansion for the City's Granicus Swagit Video Production, Index and Archiving Subscription Agreement

17. Adopt Ordinance No. 1223 Approving an Amended and Restated Development Agreement for the La Entrada (Kalifornia City) Development Agreement to Modify Several Provisions of the Approved Development Agreement for the 2,200-Acre La Entrada Specific Plan (Kalifornia City) Located o the South Side of I-10, East of the All-American Canal and North of Avenue 52; the KPC Group, Applicant (Second Reading).

18. Authorize Award of a Maintenance Agreement to West Coast Arborist for Tree Trimming Maintenance in the Amount not to Exceed $950,000

19. Authorize Execution of Amendment No. 2 Extending the Term and Compensation of the Maintenance Agreement with Conserve Landscape for the Landscape Lighting Maintenance Districts, Project No 042623 in the Amount of $910,537.50

20. Approve Amendment No. 2 to the Reimbursement Agreement with Coachella Valley Association of Governments (CVAG) in an Amount of $5,375,000 for Plans, Specifications, and Estimates and Right-ofPage 3 Agenda City Council Closed Session and Regular Meeting May 14, 2025

Page 4 ends

Way Activities and Appropriate $125,000 for the Interchange at State Route 86 on Avenue 50 Project and Avenue 50 Between Oates Lane and Cabazon Drive Project, City Projects ST-81 and ST-146

21. Approve Resolution No. 2025-18 Authorizing the the Interim City Manager to act as the Authorized Agent to file and Execute all Related Project Application Documents for the Fiscal Year 2024 Emergency Management Performance Grant (EMPG) in the amount of $7,779

22. Approve Resolution No. 2025-19 Adopting the Local Hazard Mitigation Plan (LHMP) Into the Safety Element of the General Plan in Accordance With the Requirements of Assembly Bill No. 2140

23. Authorize the Interim City Manager to Execute Agreement for Emergency Management Department Unified Services Between the County of Riverside and City of Coachella in the amount of $146,250

24. Approve Amendment No. 2 to the Professional Services Agreement with Albert A. Webb Associates for an Amount of $5,105 to Provide Design Services for Rancho Las Flores Park Expansion – City Project P31

25. Award Amendment No 1 to Vintage Landscape for Landscape Maintenance Services for City Medians and Downtown 6th Street Agreement, Project No. 031623B; Amendment No. 1 Will Award an Additional OneYear Term and Increase Compensation for the Additional Term by $81,487.50

26. Award Amendment No 2 to Vintage Associates Inc for Landscape Maintenance Services for Bagdouma Park Project No. 031623; Amendment No. 2 Will Award an Additional One-Year Term and Increase Compensation for the Additional Term by $195,262.50

27. Approve Execution of 2025 – 2027 Memorandum of Understanding between the City of Coachella and Desert Recreation District

28. Adopt Resolution No. 2025-21 Declaring its Intention to Set a June 11, 2025 Public Hearing Date for Municipal Solid Waste Rates for Fiscal Year 2025/2026 and Placing These Rates on the Property Tax Roll for Fiscal Year 2025/2026

29. Authorize a Community-Based Grant to the Palm Springs Art Museum in the Amount of $1,000 to Fund Transportation for their Family+ Program

30. Adopt Resolution No. 2025-23 Initiating Proceedings for the Levy and Collection of Assessments for Landscaping and Lighting District Maintenance District No. 1 through 40, Fiscal Year 2025/2026 and Resolution No. 2025-22 Approving the Preliminary Engineer's Report for Levy of Annual Assessments for Fiscal 2025/2026 for the City of Coachella Landscape and Lighting Maintenance District No. 1 Through 40 and Setting a Time and Place for the Public Hearing

31. Construction Contract with The Van Dyke Corporation in the Amount of $52,803.00 and a 10% Contingency for the Construction of Harrison Sewer & Drainage Modifications

32. Adopt Resolution No. 2025-24 Amending the “City of Coachella City Council Policies, Rules, and Procedures” Pertaining to the Order of Business and Public Comments on Non-Agenda Items NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):

Page 4 ends

Agenda City Council Closed Session and Regular Meeting May 14, 2025

Page 5 ends

33. Ordinance No. 1224 Adopting the Fire Hazard Severity Zones as Recommended by the California Department of Forestry and Fire Protection Pursuant to Government Code Section 51178 (First Reading)

34. Consideration to Fill Two Planning Commission Vacancies

35. Adopt Resolution No. 2025-20 Adopting the City of Coachella Speed Hump Policies, Guidelines and Procedures; and Approving Installation of New Speed Humps in Various Communities to be Included in the 2024/2025 Pavement Rehabilitation plans, ST-139

36. Issuance of Notice of Intent to Award / Negotiation of an Agreement for a Public-Private Partnership for Implementation of the City’s Municipal Electric Utility

37. Approve Construction Contract with Van Dyke Corp in the Amount of $ 1,702,584.00 Plus 20% Contingency for Construction of Shady Lane Septic-To-Sewer Project and Water Project Improvements, City Projects S-15 & W-35
PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):

NONE
PUBLIC COMMENTS (NON-AGENDA ITEMS):

The public may address the City Council/Board/Corporation/ Authority on any item of interest to the public that is not on the agenda but is in the subject matter jurisdiction thereof. Please limit your comments to three (3) minutes.

REPORTS AND REQUESTS:

Council Comments/Report of Miscellaneous Committees.

City Manager’s Comments.

ADJOURNMENT:

Complete Agenda Packets are available for public inspection at the City Clerk’s Office at 53-462 Enterprise Way, Coachella, California, and on the City’s website www.coachella.org.

THIS MEETING IS ACCESSIBLE TO PERSONS WITH DISABILITIES

Page 5 ends

WHEREAS, Fibromyalgia is a complex chronic illness which causes fatigue, cognitive problems, and debilitating pain in women, men, and children of all ages and races; and WHEREAS, over 4 million people in the United States—2 to 4 percent of the population and millions of people worldwide—have been diagnosed with Fibromyalgia, a disease for which there is no known cure; and
WHEREAS, Fibromyalgia often takes an average of three to five years to receive a diagnosis; and
WHEREAS, existing public information, medical education, research, and resources to properly serve patient communities remain inadequately disseminated and are insufficient in addressing the needs of specific diverse populations and other underserved groups; and WHEREAS, Fibromyalgia is present in children and young adults which poses unique challenges for this population who not only struggle with the symptoms of this illness, but also from the lack of understanding and lack of social acceptance; and WHEREAS, increased public awareness, education and research are the key to winning the battle against Fibromyalgia; and
NOW THEREFORE, I, Steven A. Hernandez, Mayor and Council of the City of Coachella, by the power vested in us, do hereby recognize May 2025 as Fibromyalgia Awareness Month
and urge all citizens of the City of Coachella to increase awareness and understanding of fibromyalgia in our community.

IN WITNESS HEREOF, I have hereunto set my
hand and caused the official seal of the City of
Coachella, California to be affixed this 14th day of
May 2025.
______________________________________
Steven A. Hernandez, Mayor
City of Coachella, California

Page 6 ends

Item 3.

WHEREAS, Systemic Lupus Erythematosus (SLE), commonly known as Lupus, is a chronic, complex, and often life-threating autoimmune disease; that randomly attacks the body’s own tissues, vital organs and joints. It is a leading cause of premature cardiovascular disease, kidney disease, and stroke among young women, and currently, there is no cure; and WHEREAS, Lupus affects more than five million people worldwide, with an estimated 16,000 new cases each year. Approximately 90% of individuals diagnosed with Lupus are women, typically during childbearing years (ages 15-45). However, men, children, and teenagers can also develop Lupus.

Lupus is two to three times more common and tends to manifest more severely among African Americans, Hispanics, Latinos, Native Americans, and Asians compared to Caucasians; and WHEREAS, many physicians worldwide remain unaware of the symptoms and health effects of Lupus, causing individuals to suffer for years, often enduring irreversible damage before receiving an accurate diagnosis and proper medical treatment. Medical research into Lupus remains underfunded compared to other diseases of similar magnitude and severity, highlighting the need for greater attention and investment; and
WHEREAS, Lupus is one of the most challenging diseases to diagnose due to its symptoms coming and going, mimicking other conditions, and the absence of a single definitive test to identify the illness. Increased awareness and education are vital to improving the quality of life for individuals living with Lupus and their caregivers, and to fostering better understanding of the disease’s impact within communities worldwide; and
WHEREAS, Looms for Lupus works to raise awareness of the signs and symptoms of lupus and to promote education, research, social support, and quality medical care for our citizens who live with, or care for someone who struggles with this disease; and
NOW THEREFORE, I, Steven A. Hernandez, Mayor and Council of the City of Coachella, by the power vested in us, do hereby recognize May 2025 as Lupus Awareness Month
and urge all citizens of the City of Coachella to increase awareness and understanding of Lupus in our community.

IN WITNESS HEREOF, I have hereunto set my hand
and caused the official seal of the City of Coachella,
California to be affixed this 14th day of May 2025.
______________________________________
Steven A. Hernandez, Mayor
City of Coachella, California

Page 7 ends

Item 4.
6th CYCLE HOUSING ELEMENT UPDATE
May 14, 2025
City Council

Page 8 ends

Item 6.

Background:
• On April 30, 2025, HCD submitted a Letter of Inquiry to Interim City Manager Bill Pattison inquiring about the status of the City of Coachella’s 6th Cycle Housing Element.
• HCD noted that the City failed to adopt a compliant Housing Element by its 6th cycle due date of October 15, 2021 and is therefore, out of compliance with Housing Element Law.
• HCD is requesting the City provide a revised and specific timeline for (1) completing necessary rezones, (2) submitting an updated draft housing element, and (3) obtaining compliance with Housing Element Law no later than May 30, 2025.

Jackson Street

Page 9 ends

Item 6.

Background:
6th Cycle Housing Element Submission and Review History • On September 28, 2021, the City submitted a draft housing element to HCD for review. • On November 24, 2021, HCD issued a findings letter to the City noting multiple revisions necessary for the housing element to be compliant with Housing Element Law.
• On October 11, 2022, the City submitted a subsequent draft element to HCD for review. • On December 9, 2022, HCD issued a second findings letter to the City noting revisions were still necessary for the housing element to be compliant with Housing Element Law.

Page 10 ends

Item 6.

Background:
6th Cycle Housing Element Submission and Review History • On June 14, 2023, the City submitted another subsequent draft element to HCD for review. • On July 27, 2023, HCD issued a third findings letter to the City noting the revised draft element, incorporating prior revisions submitted, met the statutory requirements of Housing Element Law. However, the housing element cannot be found in substantial compliance until the City has completed necessary rezones to address the shortfall of sites to accommodate RHNA.
• On September 13, 2023, the 6th Cycle Housing Element, General Plan Amendment, and Environmental Assessment were approved by the City Council.
• On October 2, 2023, the City submitted a housing element adopted on September 13, 2023, to HCD for review.

Page 11 ends

Item 6.

Background:
6th Cycle Housing Element Submission and Review History • On December 1, 2023, HCD issued a fourth findings letter to the City describing HCD’s review of Resolution Number 2023- 43 and Ordinance 1204 that were completed to address statutory requirements. HCD noted the Resolution and Ordinance do not appear to meet statutory requirements. Therefore, the housing element cannot be found in substantial compliance until the City has completed necessary rezones that meet statutory requirements. • The City submitted an Electronic Site Inventory List to HCD on May 1,2025 and it was accepted by HCD on May 1, 2025. • HCD submitted a letter May 6, 2025 inquiring about the City of Coachella’s is Accessory Dwelling Unit (ADU) and Junior Accessory Dwelling Unit (JADU) ordinance and inquiring on if the City intends to update a new ADU/JADU ordinance. • Staff will be meeting with HCD on May 13th to discuss outstanding items and project timelines (update to be provided at the May 14th City Council meeting).

Page 12 ends

Item 6.

WHEREAS, Maritza Martinez joined the City on January 17, 2011 as Interim Director of Public Works and on July 30, 2011 she became Director of Public Works and also served as Interim Utilities General Manager for two years; and
WHEREAS, during this time Maritza led, organized and administered all aspects of the Public Works Department to achieve and implement goals, policies, and programs as directed by the City Council; and WHEREAS, through her extraordinary leadership and vision, Maritza guided a stable and successful team dedicated to improving the quality of life of the residents of the City of Coachella by delivering a multitude of community projects and services such as parks, recreational services, refuse and recycling, urban greening, public events, senior services, facilities management, supporting youth sports leagues, leading emergency management, negotiating bargaining unit contracts; and
WHEREAS, as Director of Public Works, Maritza exemplified professionalism, expertise and sensitivity by successfully leading the City of Coachella through the unprecedented COVID-19 pandemic era, enacting and coordinating emergency management through Tropical Storm Hillary, and then entrusted to serve as Acting City Manager; and
WHEREAS, her work will continue to guide the City of Coachella and the community will benefit from major projects that are in development due in large part to Maritza’s contributions including the second phase of Rancho Las Flores Park, the Community Resilience Center, and completion of the Library Annex Rehabilitation; and
WHEREAS, Maritza will leave a lasting legacy of commitment, hard work, dedication, and spirit of support and empowerment for employees and the community whose hearts she has won over.

NOW THEREFORE, I, Steven A. Hernandez, Mayor, and Council of the City of Coachella by the power vested in us, do hereby honor and commend Maritza Martinez for her exemplary leadership, dedication, and loyalty to the City of Coachella in which she has enriched the lives of all residents and, we wish her the best in all of her professional and personal endeavors.

IN WITNESS HEREOF, I have hereunto set my hand and
caused the official seal of the City of Coachella, California to be affixed this 14
th day of May, 2025.
______________________________________
Steven A. Hernandez, Mayor
City of Coachella, California

Page 13 ends

Item 7.

MONARCHS: A HOUSE IN SIX PARTS

PUBLIC ART PROPOSAL FOR THE CITY OF COACHELLA

SUNLINE TRANSIT HUB SITE
City Council Meeting
May 14, 2025
Presented by: Celina Jimenez, Director of Economic Development

Page 14 ends

Item 8.

ABOUT THE ART SCULPTURE
Monarchs: A House in Six Parts
Is an architectural art installation produced for the Coachella Valley Music and Arts Festival designed by Leslie Lok and Sasa Zivkovic from HANNAH, as well as assistant architecture professors at the Cornel University College of Architecture, Art, and Planning.

The original art installation is comprised of six towers, each with a 3D-printed concrete base supporting a robotically fabricated plywood crown. The towers range from around 24 to 26 feet in height. The City would have two of the six tower structures. The selected color gradients were inspired by the colors of the desert sky at sundown, particularly the blues and pinks of the local palette.

According to the designers, the idea is that each of the concrete bases is occupiable; they produce moments of shelter or rest and seating, perfectly suitable for passengers waiting at the Sunline Transit Hub. And then the bigger wooden structures produce shading. The sculpture could also operate as a kind of place marker or wayfinder for the Transit Hub and the City of Coachella.

Page 15 ends

Item 8.

PHOTOS OF SCULPTURES

Page 16 ends

Item 8.

Monarchs: A House in Six Parts

Page 17 ends

Item 8.

Monarchs: A House in Six Parts

Page 18 ends

Item 8.

Monarchs: A House in Six Parts

Page 19 ends

Item 8.

BUILDING ON PAST COLLABORATIONS
 This proposal is for the long-term loan and installation of Monarchs by HANNAH, an artwork owned by Goldenvoice—for inclusion in the City of Coachella's public art collection.
 This project builds on previous successful collaborations between Goldenvoice and the City and follows the same framework as existing long-term art loan agreements. Installation will be coordinated by Paul Clemente and the Goldenvoice production team, with an anticipated timeline of June, 2025.

Page 20 ends

Item 8.

Page 21 ends

Item 8.

Page 22 ends

Item 8.

Page 23 ends

Item 8.

Page 24 ends

Item 8.

Page 25 ends

Item 8.

Page 26 ends

Item 8.

Page 27 ends

Item 8.

Page 28 ends

Item 8.

SCOPE OF SERVICES
Public Art Company will:
 Serve as liaison between the city and goldenvoice
 Coordinate with Goldenvoice’s installation team
 Provide project documentation and visual assets
 Support the City with interpretive materials if needed Goldenvoice will:
 Provide all materials, site preparation, and labor
 Oversee transportation, equipment, and logistics
 Ensure installation is completed to safety and site standards

Page 29 ends

Item 8.

BUDGET

ITEM COST VENDOR
Artist Fee/PAC $25,000 Public Art Company
Trucking $3,000 Plaza Towing
Crane for Concrete Components $27,500 Reliable Crane Service Crane for Wood Components $2,400 Price’s Crane
Install Labor $4,800 Goldenvoice
Hardware $5,000 The Home Depot
Epoxy Inspection $500 David Kretz
Boom Lift x 2 $2,000 Herc Rentals
Touch Up Paint $500 The Home Depot
Paint Labor/Carpentry + Repair $21,000 Goldenvoice
Engineering $5,000 Mor Engineers
Signage $12,000 Caliber Engraving
Lighting $50,720.58 Maktive
Total $159,420.58
Contingency (15%) $23,913.09
Total with 15% ContingencyPage 30$183,333.67
Item 8.

Page 31 ends

Item 8.

WHEREAS, Lieutenant Randy Vasquez was hired with the Riverside Sheriff’s Department on August 7, 1987, and was assigned to the Indio Jail; and WHEREAS, Lieutenant Vasquez was transferred to the Palm Desert Station on August 23, 1990, and worked patrol. He worked the special enforcement team for the city of Palm Desert, working plain clothes as well as bike patrol.

WHEREAS, he was promoted to investigator on September 9, 1999; assigned to the Palm Desert Station and on December 30, 1999 he was promoted to sergeant assigned to the Indio Jail; and WHEREAS, on September 5, 2002, he was transferred back to the Palm Desert Station as a Sergeant assigned to patrol, where he worked a variety of assignments, to include administration for the city of Palm Desert, supervised the Field Training Program, Explorer Program, as well as other duties.

WHEREAS, On November 19, 2009, he was transferred to the Indio Station, where he worked Patrol, Investigations and Property and Evidence. He arranged for the transfer of evidence to the new Thermal Station; and
WHEREAS, on September 1, 2016, he was transferred back to the Palm Desert Station assigned to the Traffic Division and promoted to Lieutenant on December 31, 2020, assigned to the Colorado River Station, oversaw the Patrol Division, Courts, and the Blythe Jail. On June 3, 2021, he was transferred to the Thermal Station assigned as a Patrol Lieutenant, and then later assigned to fulfill the City of Coachella contract, oversee investigations, including the unincorporated communities of eastern Coachella Valley.

NOW THEREFORE, I, Steven A. Hernandez, Mayor, and Council of the City of Coachella, by the power vested in us, do hereby congratulate
Randy Vasquez
and urge all citizens of the City of Coachella to express gratitude on his current role and wish him the best as he transfers to the Cabazon station.

IN WITNESS HEREOF, I have hereunto set my hand
and caused the official seal of the City of Coachella,
California to be affixed this 14
th day of May 2025.
______________________________________
Steven A. Hernandez, Mayor
City of Coachella, California

Page 32 ends

Item 9.

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org

MINUTES

CITY COUNCIL CLOSED SESSION AND

REGULAR MEETING

OF THE CITY OF COACHELLA

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY

AND COACHELLA PARKS AND RECREATION FOUNDATION
April 09, 2025
5:00 PM – CLOSED SESSION
6:00 PM – REGULAR MEETING
In-Person Meeting
Location:

If participating in real time via Zoom, during the public comment period, participants must be visible on camera and use the “raise hand” function on Zoom.
o In Writing via Email:

Page 33 ends

Item 10.

Minutes City Council Closed Session and Regular Meeting April 09, 2025

Page 2 ends

CALL TO ORDER: - 5:01 P.M.

Mayor Pro Tem Delgado called the City Council Closed Session and Regular Meeting of the City of Coachella to order at 5:01 p.m.

ROLL CALL:

Present: Councilmember Perez, Councilmember Dr. Figueroa, Councilmember Virgen, and Mayor Pro Tem Delgado
City Treasurer

Absent: Mayor Hernandez
City Clerk
APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” “At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” Motion: To approve the Agenda
Made by: Councilmember Dr. Figueroa
Seconded by: Councilmember Perez
Approved: 4-0, Unanimous roll call vote:

AYES: Councilmember Perez, Councilmember Dr. Figueroa, Councilmember Virgen, and Mayor Pro Tem Delgado
NOES: None
ABSTAIN: None
ABSENT: Mayor Hernandez
PUBLIC COMMENTS (CLOSED SESSION ITEMS):

None

Page 34 ends

Item 10.

Minutes City Council Closed Session and Regular Meeting April 09, 2025

Page 3 ends

ADJOURN TO CLOSED SESSION:

1. PUBLIC EMPLOYEE APPOINTMENT (Section 54957(b)(1))
Title: City Manager

2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Section 54957(b)(1)) Title: Interim City Manager
RECONVENE REGULAR MEETING: - 6:00 P.M.

The City Council reconvened into open session at 6:00 p.m.

PLEDGE OF ALLEGIANCE:

The Interim City Manager led the Pledge of Allegiance.

CLOSED SESSION ANNOUNCEMENTS:

No reportable action taken.

PROCLAMATIONS/PRESENTATIONS/DIRECTION:

3. Community Resilience Center Project Update

4. Cannabis Compliance Presentation
The City Council took a recess form 7:12 p.m. and returned at 7:18 p.m.

WRITTEN COMMUNICATIONS:

None
CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member.)

5. Regular Meeting Minutes of March 26, 2025, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation

6. Voucher Listing- EFT's/FY 2024-25 Expenditures as of April 9, 2025, $2,147,745.27

7. Authorize a Community Based Grant to the Coachella Youth Baseball and Softball Association in the Amount of $1,000 to Purchase New Equipment

8. Authorize the Development Services Department to advertise a Request for Qualifications (RFQ) for Professional Planning Consultant Services.

Page 35 ends

Item 10.

Minutes City Council Closed Session and Regular Meeting April 09, 2025

Page 4 ends

Motion: To approve the Consent Calendar Items #5 - #8
Made by: Councilmember Perez
Seconded by: Councilmember Dr. Figueroa
Approved: 4-0: Unanimous roll call vote:

AYES: Councilmember Perez, Councilmember Dr. Figueroa, Councilmember Virgen, and Mayor Pro Tem Delgado
NOES: None
ABSTAIN: None
ABSENT: Mayor Hernandez

9. Authorize a Sponsorship Request for Escaramuza Charra Reynas Del Valle Coachella in the Amount of $1,000 for its Mariachi Under the Stars Event

1. Margarita Lopez

2. Miranda Lopez

3. Ximena Nuno

4. Roselyn Perez

5. Arlette Ayon
Motion: To authorize a Sponsorship Request for Escaramuza Charra Reynas Del Valle Coachella in the Amount of $1,000 for its Mariachi Under the Stars Event Made by: Councilmember Dr. Figueroa
Seconded by: Councilmember Perez
Approved: 4-0: Unanimous roll call vote:

AYES: Councilmember Perez, Councilmember Dr. Figueroa, Councilmember Virgen, and Mayor Pro Tem Delgado
NOES: None
ABSTAIN: None
ABSENT: Mayor Hernandez
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):

10. Authorize an Appropriation in the Amount of $4,500 to Secure the Venue for the 2025 Coachella Agricultural Summit
Motion: To move item to next City Council meeting on 4/23/2025 and appoint a new council member to the ad hoc committee
Made by: Councilmember Dr. Figueroa
Seconded by: Councilmember Perez
Approved: 4-0: Unanimous roll call vote:

Page 36 ends

Item 10.

Minutes City Council Closed Session and Regular Meeting April 09, 2025

Page 5 ends

AYES: Councilmember Perez, Councilmember Dr. Figueroa, Councilmember Virgen, and Mayor Pro Tem Delgado
NOES: None
ABSTAIN: None
ABSENT: Mayor Hernandez
Public Comments were moved up to this portion of the meeting being after the 8:00 p.m. hour.

None

11. Consideration to Fill One Planning Commission Vacancy Direction given to reopen the application to appointment 2 members and to bring this item back on 5/14/2025 City Council meeting
PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):

NONE
PUBLIC COMMENTS (NON-AGENDA ITEMS):

With the time being after the 8:00 p.m. hour and per Resolution No. 2019-34, Public Comments were moved up after item #10 (see page 5). There were no further comments at this time.

REPORTS AND REQUESTS:

Council Comments/Report of Miscellaneous Committees.

City Manager’s Comments.

ADJOURNMENT:

Mayor Pro Tem Delgado adjourned the meeting at 8:46 p.m. ____________________________________
Delia Granados
Deputy City Clerk

Page 37 ends

Item 10.

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org

MINUTES

CITY COUNCIL SPECIAL MEETING

OF THE CITY OF COACHELLA

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY

AND COACHELLA PARKS AND RECREATION FOUNDATION
April 23, 2025
4:00 PM
In-Person Meeting
Location:

If participating in real time via Zoom, during the public comment period, participants must be visible on camera and use the “raise hand” function on Zoom.
o In Writing via Email:

Page 38 ends

Item 11.

Minutes City Council Special Meeting April 23, 2025

Page 2 ends

 The live stream of the meeting may be viewed online by accessing the city's website at www.coachella.org, and clicking on the "Watch Council Meetings" tab located on the home page, and then clicking on the "live" button.

CALL TO ORDER:

Mayor Pro Tem Delgado called the City Council Special Meeting of the City of Coachella to order at 4:07 p.m.

ROLL CALL:

Present: Councilmember Perez, Councilmember Dr. Figueroa, Councilmember Virgen (arrived at 4:10 p.m.), and Mayor Pro Tem Delgado

Absent: Mayor Hernandez, City Clerk, and City Treasurer APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” Motion: To approve the Agenda
Made by: Councilmember Dr. Figueroa
Seconded by: Councilmember Perez
Approved: 3-0,
AYES: Councilmember Perez, Councilmember Dr. Figueroa, and Mayor Pro Tem Delgado NOES: None
ABSTAIN: None
ABSENT: Councilmember Virgen, and Mayor Hernandez
PLEDGE OF ALLEGIANCE:

The Interim City Manager led the Pledge of Allegiance.

PUBLIC COMMENTS (CLOSED SESSION ITEMS):

None
ADJOURN TO CLOSED SESSION:

1. PUBLIC EMPLOYEE APPOINTMENT (Government Code Section 54957(b)(1)) Title: City Manager RECONVENE SPECIAL MEETING:

The City Council reconvened into open session at 4:35 p.m.

Page 39 ends

Item 11.

Minutes City Council Special Meeting April 23, 2025

Page 3 ends

CLOSED SESSION ANNOUNCEMENTS:

No reportable action taken.

ADJOURNMENT:

Mayor Pro Tem Delgado adjourned the meeting at 4:36 p.m. ____________________________________
Angela Zepeda
City Clerk

Page 40 ends

Item 11.

City Hall Council Chamber
1515 Sixth Street, Coachella, California
(760) 398-3502  www.coachella.org

MINUTES

CITY COUNCIL CLOSED SESSION AND

REGULAR MEETING

OF THE CITY OF COACHELLA

THE COUNCIL SITTING AS THE COACHELLA SANITARY DISTRICT,

COACHELLA FIRE PROTECTION DISTRICT, COACHELLA FINANCING AUTHORITY,

COACHELLA EDUCATIONAL AND GOVERNMENTAL ACCESS CABLE CHANNEL CORPORATION,

COACHELLA WATER AUTHORITY, SUCCESSOR AGENCY TO THE COACHELLA REDEVELOPMENT AGENCY

AND COACHELLA PARKS AND RECREATION FOUNDATION
April 23, 2025
5:00 PM – CLOSED SESSION
6:00 PM – REGULAR MEETING
In-Person Meeting
Location:

If participating in real time via Zoom, during the public comment period, participants must be visible on camera and use the “raise hand” function on Zoom.
o In Writing via Email:

Page 41 ends

Item 12.

Minutes City Council Closed Session and Regular Meeting April 23, 2025

Page 2 ends

CALL TO ORDER: - 5:00 P.M.

Mayor Hernandez called the City Council Closed Session and Regular Meeting of the City of Coachella to order at 5:00 p.m.

ROLL CALL:

Present: Councilmember Perez, Councilmember Dr. Figueroa, Councilmember Virgen, Mayor Pro Tem Delgado, and Mayor Hernandez
City Treasurer
City Clerk
APPROVAL OF AGENDA:
“At this time the Council/ Board/Corporation/Authority may announce any items being pulled from the Agenda or continued to another date or request the moving of an item on the agenda” Motion: To modify the agenda by move item #25 after the Consent Calendar Made by: Councilmember Dr. Figueroa
Seconded by: Councilmember Perez
Approved: 5-0, Unanimous roll call vote:

AYES: Councilmember Perez, Councilmember Dr. Figueroa, Councilmember Virgen, Mayor Pro Tem Delgado, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None
Motion: To approve the Agenda with the modification
Made by: Councilmember Dr. Figueroa
Seconded by: Councilmember Perez
Approved: 5-0, Unanimous roll call vote:

AYES: Councilmember Perez, Councilmember Dr. Figueroa, Councilmember Virgen, Mayor Pro Tem Delgado, and Mayor Hernandez

Page 42 ends

Item 12.

Minutes City Council Closed Session and Regular Meeting April 23, 2025

Page 3 ends

NOES: None
ABSTAIN: None
ABSENT: None
PUBLIC COMMENTS (CLOSED SESSION ITEMS):

None
ADJOURN TO CLOSED SESSION:

1. PUBLIC EMPLOYEE APPOINTMENT (Government Code Section 54957(b)(1)) Title: City Manager

2. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6:

City Labor Negotiator: Interim City Manager William Pattison Employee Organization: Teamsters Local 1932 Representing Miscellaneous/Sanitary Employees

3. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6:

City Labor Negotiator: Interim City Manager William Pattison Employee Organization: Teamsters Local 1932 Representing Mid-Management Employees RECONVENE REGULAR MEETING: - 6:00 P.M.

The City Council reconvened into open session at 6:00 p.m.

PLEDGE OF ALLEGIANCE:

Councilmember Perez led the Pledge of Allegiance.

CLOSED SESSION ANNOUNCEMENTS:

No reportable action taken.

PROCLAMATIONS/PRESENTATIONS/DIRECTION:

4. Proclamation Presented to Ophelia Project Scholarship Recipients - Brenda Alvarez-Molina & Lesli Barraza Diaz
WRITTEN COMMUNICATIONS:

1. Stacey Johnson
CONSENT CALENDAR:
(It is recommended that Consent Items be acted upon simultaneously unless separate discussion and/or action is requested by a Council Member.)

Page 43 ends

Item 12.

Minutes City Council Closed Session and Regular Meeting April 23, 2025

Page 4 ends

5. Regular Meeting Minutes of April 9, 2025, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation

6. Special Meeting Minutes of April 11, 2025, of the City of Coachella, Coachella Sanitary District, Coachella Fire Protection District, Coachella Financing Authority, Coachella Educational and Governmental Access Cable Corporation, Coachella Water Authority, Successor Agency to the Coachella Redevelopment Agency and Coachella Parks and Recreation

7. Quarterly Reports - Third Quarter (January - March) FY 2024-2025

8. Voucher Listing- EFT's/Utility Billing Refunds/FY 2024-25 Expenditures as of April 23, 2025, $2,651,312.30

9. Authorize the Interim City Manager to Execute a Maintenance of Effort Certification Statements Fiscal Year 2025/2026, the Local Streets and Roads Revenue Projections, as well as the Projected Five Year Measure A Capital Improvement Plans Budget for Measure A Funding

10. Adopt Resolution No. 2025-15 Adopting a List of Projects for Fiscal Year 2025-26 Funded by SB 1: Road Repair and Accountability Act of 2012

11. Authorize the Interim City Manager to approve Change Order No. 1 for City Project No.111924, Westerfield Retention Basin Landscape Improvements, in the amount of $3,531.63.

12. Adopt Resolution No. 2025-10 Authorizing the Interim City Manager to Submit an Application on behalf of the City of Coachella to the Department of Parks and Recreation Office of Grants and Local Services for the Land and Water Conservation Fund (LWCF) Grant Program in the Amount Not-to-Exceed Six Million ($6,000,000) Dollars

13. Authorize the Interim City Manager to Execute Contract Amendment #2 for Engineering Services Task Order for Coachella Sanitary District Headworks Screening Improvement Project S – 29 in the Amount not to Exceed $156,535.00

14. Authorize Contract Amendment No. 2 for Engineering Services Task Order for Well #16 Rehabilitation W54 in an Amount not to Exceed $93,748.50.

15. Authorize Interim City Manager to Approve Change Order No. 2 for the Multi-Site Energy Improvement Project Awarded to Alliance Building Solutions, Inc. for an Amount of $145,000 to Install an Additional 194 Street Light Fixtures (LED) with Smart Control Nodes; Authorize Allocation from Undesignated General Funds Revenue in the Amount of $145,000

16. Authorize the Refurbishment of Well #12 Booster #3 100 HP Pressure Pump in the Amount not to Exceed $27,786.63.

17. Authorization to File a Notice of Completion for City Project No. W-32 Mesquite Water Consolidation Project

Page 44 ends

Item 12.

Minutes City Council Closed Session and Regular Meeting April 23, 2025

Page 5 ends

18. Adopt Resolution No. 2025-16 Authorizing a Conditional Loan Commitment for the Sixth Street Senior Apartments Affordable Housing Project for CFD 2005-1 Special Assessment District Motion: To move item #5 to the next City Council Meeting on 5/14/2025 and approve Consent Calendar items #6 - #18
Made by: Mayor Hernandez
Seconded by: Councilmember Dr. Figueroa
Approved: 5-0: Unanimous roll call vote:

AYES: Councilmember Perez, Councilmember Dr. Figueroa, Councilmember Virgen, Mayor Pro Tem Delgado, and Mayor Hernandez
NOES: None
ABSTAIN: Mayor Hernandez from item #18
ABSENT: None
Item #25 was moved up to after Consent Calendar.

25. A Public Hearing to Consider the Adoption of Ordinance No. 1223 Approving the Amended and Restated La Entrada Development Agreement between the City of Coachella and KPC Development Company, LLC. (DA 23-01) (Kalifornia City). (First Reading).

Mayor Pro Tem Delgado opened the Public Hearing at 6:31 p.m. and closed the Public Hearing at 6:31 p.m.

Motion: To adoption of Ordinance No. 1223 Approving the Amended and Restated La Entrada Development Agreement between the City of Coachella and KPC Development Company, LLC. (DA 23-01) (Kalifornia City). (First Reading).

Made by: Councilmember Dr. Figueroa
Seconded by: Councilmember Perez
Approved: 5-0, Unanimous roll call vote:

AYES: Councilmember Perez, Councilmember Dr. Figueroa, Councilmember Virgen, Mayor Pro Tem Delgado, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None
NEW BUSINESS CALENDAR (LEGISLATIVE AND ADMINISTRATIVE):

19. Approve a Sponsorship Request for Greater Palm Springs Restaurant Week to Sponsor the Participation Fees for Restaurants in the City of Coachella

Page 45 ends

Item 12.

Minutes City Council Closed Session and Regular Meeting April 23, 2025

Page 6 ends

Motion: To approve a Sponsorship Request for Greater Palm Springs Restaurant Week to Sponsor the Participation Fees for Restaurants in the City of Coachella for 10 level with the ability to adjust to 15 with the City Manager’s discretion
Made by: Mayor Hernandez
Seconded by: Councilmember Perez
Approved: 5-0, Unanimous roll call vote:

AYES: Councilmember Perez, Councilmember Dr. Figueroa, Councilmember Virgen, Mayor Pro Tem Delgado, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None

20. Authorize an Appropriation in the Amount of $4,500 to Secure the Venue for the 2025 Coachella Agricultural Summit and Appoint a Councilmember to the Agricultural Summit Ad-Hoc Committee.

Motion: To appoint Mayor Pro Tem Delgado as the new member to the Agricultural Summit Ad-Hoc Committee
Made by: Councilmember Perez
Seconded by: Mayor Hernandez
Approved: 5-0, Unanimous roll call vote:

AYES: Councilmember Perez, Councilmember Dr. Figueroa, Councilmember Virgen, Mayor Pro Tem Delgado, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None
Motion: To move off calendar item 20 and the committee will come back at that point.

Made by: Mayor Hernandez
Seconded by: Councilmember Dr. Figueroa
Approved: 5-0, Unanimous roll call vote:

AYES: Councilmember Perez, Councilmember Dr. Figueroa, Councilmember Virgen, Mayor Pro Tem Delgado, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None

Page 46 ends

Item 12.

Minutes City Council Closed Session and Regular Meeting April 23, 2025

Page 7 ends

Councilmember Perez stepped away at 7:01 p.m. and returned at 7:03 p.m.

21. Removal of a Special Assessment Lien Imposed on Property Located at 86011 Las Flores Avenue.

Motion: To approve the Removal of a Special Assessment Lien Imposed on Property Located at 86011 Las Flores Avenue.

Made by: Councilmember Dr. Figueroa
Seconded by: Mayor Hernandez
Approved: 5-0, Unanimous roll call vote:

AYES: Councilmember Perez, Councilmember Dr. Figueroa, Councilmember Virgen, Mayor Pro Tem Delgado, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None
Councilmember Dr. Figueroa stepped away at 7:25 p.m. and returned at 7:26 p.m.

22. Discuss and Provide Direction to Staff on Possible Revisions to the “City of Coachella City Council Policies, Rules, and Procedures” Pertaining to the Order of Business and Public Comment on NonAgenda Items Motion: To move public comments for non-agendized items with 30-minute time limit prior to the Consent Calendar
Made by: Mayor Pro Tem Delgado
Seconded by: Councilmember Virgen
Approved: 4-1:

AYES: Councilmember Perez, Councilmember Dr. Figueroa, Councilmember Virgen, Mayor Pro Tem Delgado
NOES: Mayor Hernandez
ABSTAIN: None
ABSENT: None

23. Adopt Resolution No. 2025-17 Determining the Amount of Property Tax Revenue to be Exchanged Between the County of Riverside and the City of Coachella Pursuant to LAFO 2024-16-4 for the P7/Mesquite Annexation of Approximately 375 Acres of Land Located South of Avenue 50, North of Avenue 52, East of Jackson Street and East and West of Calhoun Street Between the Cities of Indio and Coachella
Motion: To adopt Resolution No. 2025-17 Determining the Amount of Property Tax Revenue to be Exchanged Between the County of Riverside and the City of Coachella Pursuant to LAFO 2024- 16-4 for the P7/Mesquite Annexation of Approximately 375 Acres of Land Located South of

Page 47 ends

Item 12.

Minutes City Council Closed Session and Regular Meeting April 23, 2025

Page 8 ends

Avenue 50, North of Avenue 52, East of Jackson Street and East and West of Calhoun Street Between the Cities of Indio and Coachella
Made by: Mayor Hernandez
Seconded by: Councilmember Dr. Figueroa
Approved: 5-0, Unanimous roll call vote:

AYES: Councilmember Perez, Councilmember Dr. Figueroa, Councilmember Virgen, Mayor Pro Tem Delgado, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None

24. Authorize a Construction Contract with Rove Engineering, Inc., in the Amount of $1,996,097.00 plus 10% Contingency for the Ave 52 Street Improvements from Tyler Street to the Whitewater Bridge, City Project No. ST-139
Motion: To authorize a Construction Contract with Rove Engineering, Inc., in the Amount of $1,996,097.00 plus 10% Contingency for the Ave 52 Street Improvements from Tyler Street to the Whitewater Bridge, City Project No. ST-139
Made by: Councilmember Dr. Figueroa
Seconded by: Councilmember Virgen
Approved: 5-0, Unanimous roll call vote:

AYES: Councilmember Perez, Councilmember Dr. Figueroa, Councilmember Virgen, Mayor Pro Tem Delgado, and Mayor Hernandez
NOES: None
ABSTAIN: None
ABSENT: None
PUBLIC HEARING CALENDAR (QUASI-JUDICIAL):

Item #25 was moved up after Consent Calendar
PUBLIC COMMENTS (NON-AGENDA ITEMS):

None

Page 48 ends

Item 12.

Minutes City Council Closed Session and Regular Meeting April 23, 2025

Page 9 ends

REPORTS AND REQUESTS:

Council Comments/Report of Miscellaneous Committees.

City Manager’s Comments.

ADJOURNMENT:

Mayor Pro Tem Delgado adjourned the meeting at 8:31 p.m. ____________________________________
Angela Zepeda
City Clerk

Page 49 ends

Item 12.

CITY OF COACHELLA
53-990 ENTERPRISE WAY
COACHELLA, CA 92236

CODE ENFORCEMENT, ABANDONED VEICHLE

ABATEMENT, GRAFFITI, PARK RANGERS &

ANIMAL CONTROL

QUARTERLY REPORT
Jan. 1, 2025 to Mar. 31, 2025
Prepared By:

Diana Becerra Page 50
Item 13.

Code Enforcement Summary Report
Report Criteria:

Status
Assigned
To
Census
Tract Violation Initiation Open Date Range
Follow up Date
Range
Close Date
Range
All All All All From 01/01/2025 To
03/31/2025 From To From To
CE Totals
Total Closed Cases Open Cases
Totals 176 104 72
CE Cases by Violation
Violation
Total
Violations
Closed
Violations
Open
Violations
15 13 2

10.08.060 - Working on parked vehicles 5 3 2

10.20.010(18) Abandoned/Inoperable/Dismantled vehicle(s). 22 17 5

12.12.050 - Duty to maintain sidewalks. 1 0 1

12.16.030 - Permit required/CURB CUTS AND DRIVEWAYS 0 0 0

12.42.030 - Unlawful camping. 22 14 8

12.42.040 - Storage of personal property on public property. 5 5 0

12.50.100 Penalties. (B) Vending without a sidewalk vending permit 4 4 0

13.03.044 Wasting water prohibited. 1 0 1

13.03.208 - Access to water meter. 3 2 1

13.03.306 Expiration or Extension of Permit 0 0 0

15.04.020 (A) Concrete Flat Work, Shades & Storage Containers 4 0 4

15.44.010 Building Numbering/Required 1 1 0

15.60.010 Building Permit Required 19 2 17

15.60.050 - Substandard buildings and housing. 1 1 0

15.66.010 Seismic Hazard Mitigation 0 0 0

17.16.020 - Permitted uses. 0 0 0

17.16.030(C)(5)-Property development standards. Walls/Fences 2 1 1

17.48.020 Display of merchandised out of doors. 0 0 0

17.54.010 (N)(2) Parking and Storage in Residential Zones. 17 13 4

17.54.010.(N)(3) 0 0 0

17.54.020 - Permitting of certain garage conversions to residential living space ("garage conversions"). 1 0 1

17.56.010(J)(2)(B) - Signs 1 0 1

17.58.010 - Home occupations 4 1 3

17.60.010 (F)(4) Accessory structures 0 0 0

Page 51 ends

Item 13.

17.60.010 (G) - Trailers Outside Camps 1 1 0

17.60.010 - Property development standards. (Fence) 3 1 2

17.60.010 Property Development Standards 9D) (3)(a) Yards 0 0 0

17.60.010(3)(e) Development Standards 0 0 0

17.74.010 (D)(3) Conditional Uses 0 0 0

17.84 Medical Cannabis Dispensaries. 0 0 0

17.84 Medical Cannabis Dispensaries. 17.84.030 - Prohibited activities. 0 0 0

17.84 Medical Cannabis Dispensaries. 17.84.040 - Prohibited activities declared a public nuisance. 0 0 0

17.84 Medical Cannabis Dispensaries. 17.84.050 Penalties for Violations 0 0 0

2.08.060 (A) - Political sign regulations. 0 0 0

2.08.060 (B) - Political sign regulations 0 0 0

2.08.060 (C) - Political sign regulations 0 0 0

2.08.060 (D) - Political sign regulations 0 0 0

2.08.060 (E) - Political sign regulations 0 0 0

3.10.010 (D) (16) Visibility Hazard 2 2 0

3.10.010 (D) (27) Public Burning 0 0 0

3.10.010 (D)(10) Termites, Insects, Vermin or Rodents. 1 0 1

3.10.010 (D)(12) Abandon or Vacated Building/Structure 0 0 0

3.10.010 (D)(13) Offensive Odors 1 1 0

3.10.010 (D)(15) Hazardous Substances and Waste 4 3 1

3.10.010 (D)(18) 0 0 0

3.10.010 (D)(19) 0 0 0

3.10.010 (D)(20) Swimming Pools, Ponds and Other Bodies of Wtr. 0 0 0

3.10.010 (D)(23) Public Nuisances/Safety Hazard 13 8 5

3.10.010 (D)(24) Disruptive Activities 6 4 2

3.10.010 (D)(25) Land Use Entitlements. 0 0 0

3.10.010 (D)(3) Weeds 0 0 0

3.10.010 (D)(31) Animal Manure 0 0 0

3.10.010 (D)(36) Signs 0 0 0

3.10.010 (D)(38) - Maintenance and abatement of nuisances. 1 0 1

3.10.010 (D)(4) - Trees and Shrubs 6 2 4

3.10.010 (D)(44) Public Nuisances/Rubbish, Refuse and Dirt 24 16 8

3.10.010 (D)(8) -Maintenance of Private Driveways 0 0 0

3.10.010(35) Water Disposal 0 0 0

3.10.010(D)(11)-Sewage. 1 1 0

3.10.010(D)(15)-Hazardous Substances and Waste. 5 5 0

Page 52 ends

Item 13.

3.10.010(D)(16)-Visibility Hazard. 0 0 0

3.10.010(D)(19)-Visual Blight 25 8 17

3.10.010(D)(20)-Swimming Pools, Ponds and Other Bodies of Wtr. 0 0 0

3.10.010(D)(21)-Public Toilets. 0 0 0

3.10.010(D)(22)-Privies. 0 0 0

3.10.010(D)(25)-Land Use Entitlements. 0 0 0

3.10.010(D)(27)-Public Burning. 0 0 0

3.10.010(D)(28)-Air Pollution. 0 0 0

3.10.010(D)(29) Mosquito Breeding Places. 0 0 0

3.10.010(D)(30) Discharge of Sewage 2 2 0

3.10.010(D)(31)-Animal Manure 0 0 0

3.10.010(D)(32)-Hauling of Offensive Substances 0 0 0

3.10.010(D)(33)-Clothes Lines. 0 0 0

3.10.010(D)(34) Stormwater Drainage 1 0 1

3.10.010(D)(35)-Water Disposal. 0 0 0

3.10.010(D)(36)-Signs. 0 0 0

3.10.010(D)(37)-Encroachment. 0 0 0

3.10.010(D)(38)-Municipal Code Violations. 0 0 0

3.10.010(D)(39)-California Civil Code. 0 0 0

3.10.010(D)(40)-California Red Light Abatement Act. 0 0 0

3.10.010(D)(41)-California Drug Abatement Act. 0 0 0

3.10.010(D)(42)-State Housing Law. 0 0 0

3.10.010(D)(43)-Weed Abatement. 2 0 2

3.10.010(D)(6) Parking on Yard Off Driveway 2 2 0

3.10.010(D)(7) Occupied Vehicles 10 10 0

3.16.090 - Failure to comply with notice of violation. 12 1 11

5.48.030 - Nonconforming signs 0 0 0

5.48.090 - Permits for outdoor advertising signs. 0 0 0

5.80.030 - Permit requirement (STR) 0 0 0

5.80.100 - Operational requirements and performance standards established. (Short Term Rentals) 0 0 0

5.80.120 - Violations (STR) 0 0 0

7.04.040 - Prohibited noise generally. 0 0 0

8.20.040(C)Dust Control requirements 1 0 1

8.44.010 - Collection by city or agent only. 0 0 0

8.44.070 Commercial Garbage Collection and Disposal 0 0 0

8.48.030 (B)Graffiti Prohibited 1 0 1

Page 53 ends

Item 13.

8.60 - REGISTRATION AND MAINTENANCE OF ABANDONED PROPERTIES 0 0 0

8.60.040 Registration of Abandoned Property 0 0 0

8.60.050 - Abandoned Property Maintenance requirements. 1 0 1

8.60.060 - Security requirements 0 0 0

8.64.050 - Vacant Property Maintenance Requirements 4 1 3 Abandoned/Inoperable/Dismantled vehicle(s) 0 0 0
Business License Required 4 2 2
Business Subject to Miscellaneous Tax Rates/Transportation, Trucking and Towing 0 0 0
CFC 10.206(a)-(b) Obstruction 3 2 1
CFC 10.206(b)-Hydrant, (c) Red curb-15' each side 0 0 0 CFC 10.207(1)-Fire Apparatus Access Roads, (a) Red curb on signs 0 0 0 CFC 10.207-Fire Apparatus Access Roads. (b) Obstruction 0 0 0 CFC 10.208(a)-Premises Identification, 0 0 0
CFC 10.301(a)-Fire Extinguishers, (a) Minimum 2A10BC 0 0 0 CFC 10.301(a)-Fire Extinguishers, (e) Commercial kitchen 40BC. 0 0 0 CFC 10.302(a)-Fire Extinguishers, (b) Servicing due 0 0 0 CFC 10.313(b)-Hood and Duct Systems, (b) Proper nozzle position, caps, coverage
0 0 0
CFC 10.313(c)-Hood and Duct Systems, (c) Automatic gas/electric shut off 0 0 0 CFC 10.313(e) 0 0 0
CFC 10.313(e)-Hood and Duct Systems, (d) Fuse able links, cables, conduits 0 0 0 CFC 10.401 0 0 0
CFC 10.401-Walls and Ceilings, (a) Holes sealed 0 0 0
CFC 10.402(a)-Exits, (e) Maintain fire rated doors, windows, dampers, and hardware 0 0 0
CFC 11.201(b)-General Housekeeping, (a) Rubbish/trash buildup 1 1 0 CFC 11.203(b)-General Housekeeping, (d) Storage not within 24" of ceiling 0 0 0 CFC 11.203(c)-General Housekeeping, (g) Storage in boiler, mech., elect. panel rooms prohibited 0 0 0
CFC 11.205(a)-General Housekeeping, (h) Candles used in approved manner 0 0 0 CFC 12.103(a)-Exits, (d) Exit obstruction 0 0 0
CFC 12.106(c)-General Housekeeping, (e) Storage under stairs prohibited 0 0 0 CFC 12.203(a)-Occupant Limit/Sign, (a) Occupant load sign(s) posted 0 0 0 CFC 12.207-General Housekeeping, Storage in attic space prohibited 0 0 0 CFC 13.103-Occupant Limit/Sign, (b) Required NO SMOKING signs 0 0 0 CFC 74.107(a) 0 0 0
CFC 79-201(e)-Flammable Liquids -(a) Approved safety cans under 10 gal. 0 0 0

Page 54 ends

Item 13.

CFC 79.107-Flammable Liquids, (c) Legible labeling 0 0 0 CFC 79.201(e)-Flammable Liquids, (b) Approved cabinet exceeding 10 gal. 0 0 0 CFC 85.104 (c)-Electrical, (c) Abatement of electrical hazards 0 0 0 CFC 85.104 (f)-Electrical, (f) Cover open space in circuit breaker panel 0 0 0 CFC 85.106-Electrical, (d) Extend. cords not allowed as permanent wiring 3 2 1 CFC 85.107-Electrical, (a) Zip cords/cube adapters not allowed 0 0 0 CFC 85.108-Electrical, (b) Min. 30" clear access to circuit breaker 0 0 0 CFC Stand. No. 10-1-6.9-Fire Extinguishers, (c) Mounted 3-5 feet from floor 0 0 0 CFC Standard No. 10-1-6.5-Fire Extinguishers, (d) Obstruction 0 0 0 Display of merchandise out of Door 0 0 0
Garbage Containers 14 1 13
Illegal Dumping 5 4 1
Illegal, Nonconform. Building or Structure(s) 8 3 5
Manner of Parking /Parallel Parking 0 0 0
Manner of Parking/Angle Parking 0 0 0
Manner of Parking/Commercial Vehicles Prohibited from Parking on Private Property and Public Rights-of-Ways 0 0 0
NEC 380-9 Electrical, (e) Outlet faceplates/covers in place 0 0 0 NFPA 13-4-2.5.1 Automatic Fire Sprinklers Systems, (c) 18" clearance below heads 0 0 0
Parking on yard/off driveway 8 3 5
Parking Requirements/General Provisions 0 0 0
Parking Requirements/Surface of Parking Area 0 0 0
Permit for Outdoor Advertising Signs 0 0 0
Prkg. Lot Striping/Handicap Markings 0 0 0
Prohibited Stopping, Standing or Parking/On a Crosswalk 1 1 0 Prohibited Stopping, Standing or Parking/Within an Intersection 0 0 0 Property Development Standards/Maintenance 0 0 0
Public Nuisances / Animals 7 5 2
Public Nuisances / Attractive Nuisances 3 2 1
Public Nuisances / Fire Hazard 10 3 7
Public Nuisances / Landscaping 11 5 6
Public Nuisances / Trees and Shrubs 4 1 3
Service Stations/Intent and Purpose 0 0 0
Service Stations/Landscaping 1 1 0
Service Stations/Parking 0 0 0
Set up Temporary Sales Location 2 2 0

Page 55 ends

Item 13.

Signs-All signs and sign programs shall be subject to review and approval 0 0 0 Special Event/Sales Permit Required 4 4 0
Special Event/Sales Signs 4 4 0
Stopping, Standing and Parking/Public or Private Driveway 0 0 0 Stopping, Standing or Parking/Sidewalk 4 2 2
Termites, Insects, Vermin or Rodents 0 0 0
Termites, Insects, Vermin or Rodents 0 0 0
Title 19, Subchapter 5-Hood and Duct Systems, (a)Serviced within 6 months 0 0 0 Trimming palm trees--Required 1 1 0
UBC 3304(c)-"This Door to Remain Unlocked During Business Hours" 0 0 0 UBC 3313(b)-(f) Emergency lighting operable 0 0 0
UBC 3314(c)-(b) Illuminated EXIT sign operable 0 0 0
UBC 3315(b)-(c) 44' clear access aisle width to exits 0 0 0 UMC 504(a)-General Housekeeping, (c) 36" clearance around water heater 0 0 0 Weed Abatement 12 4 8
Totals 367 198 169
Abandoned Vehicles AVA Summary Report
Report Criteria:

Open Date Range Close Date Range
From 01/01/2025 To 03/31/2025 From To
AVA Totals
Cases Closed Vehicles Abated Abatement Costs
Totals 35 34 $0.00
Vehicles Abated
Disposition Vehicles
Agency Abated 7
Other 0
Unfounded 2
Voluntary Compliance 25
Totals 34

Page 56 ends

Item 13.

Graffiti Abatement Summary Report
Jan. 2025 to March. 2025
Gallons used 230 gallons
Gallons purchased 170 gallons
Cover ups 378
Pressure Washing 6,200 sq. ft.

Mural Sealant 0

Page 57 ends

Item 13.

Park Ranger Summary Report
Jan 2025 to March 2025
Unsheltered
Contacts:

Park
Vandalism:

Street Sweeper
cites:

Park League
Issues:

Jan. 82 15 832 0
Feb. 74 38 656 0
March
.
39 20 616 0

Riverside County Animal Control:
• No report provided

Page 58 ends

Item 13.

Page 59 ends

Item 14.

Page 60 ends

Item 14.

Page 61 ends

Item 14.

Page 62 ends

Item 14.

Page 63 ends

Item 14.

Page 64 ends

Item 14.

Page 65 ends

Item 14.

Page 66 ends

Item 14.

Page 67 ends

Item 14.

Page 68 ends

Item 14.

Page 69 ends

Item 14.

Page 70 ends

Item 14.

Page 71 ends

Item 14.

Page 72 ends

Item 14.

Page 73 ends

Item 14.

Page 74 ends

Item 14.

Page 75 ends

Item 14.

Page 76 ends

Item 14.

Page 77 ends

Item 14.

Page 78 ends

Item 14.

Page 79 ends

Item 14.

Page 80 ends

Item 14.

Page 81 ends

Item 14.

Page 82 ends

Item 14.

Page 83 ends

Item 14.

Page 84 ends

Item 14.

Page 85 ends

Item 14.

STAFF REPORT
4/23/2025
TO: Honorable Mayor and City Council Members
FROM: Jason Stevens, IT Manager
SUBJECT: Authorize the renewal of the cities antivirus and managed detection response system for the amount of 29,700.00.

STAFF RECOMMENDATION:

Staff recommends that the City Council authorize the annual renewal of the city’s existing antivirus and managed detection and response system Bitdefender MDR for the amount of 29,700.00
BACKGROUND:

The City of Coachella currently utilizes Bitdefender MDR to provide the endpoint protection and 24/7/365 monitored and managed intrusion and detection system for city computing devices. The system also provides vulnerability assessment and web filter content protection for protected devices which currently sits around 224. This plan is for up to 300 devices or tier 300. Subscription expires July 1st.

ALTERNATIVES:

1. Not renew the subscription plan and revert to free antivirus without MDR services or alternate solution.

FISCAL IMPACT:

With this action, City Council authorizes the renewal of Bitdefender MDR for the amount of 29,700.00. On July 10, 2024 the City Council approved a budget appropriation for Fiscal Year 2024-25, so the proposed cost is within budgeted parameters and there will be no additional impact to the General Fund.

Page 86 ends

Item 15.

Hardware Software Services IT Solutions Brands Research Hub

QUOTE CONFIRMATION
Thank you for choosing CDW. We have received your quote.

CITY OF COAC IT,
Thank you for considering CDW•G for your technology needs. The details of your quote are below. If you are an eProcurement or single sign on customer, please log into your system to access the CDW site. You can search for your quote to retrieve and transfer back into your system for processing.

For all other customers, click below to convert your quote to an order.

This quote is subject to CDW's Third Party Cloud Services Order Form Terms and Conditions set forth at
https://www.cdwg.com/content/cdwg/en/terms-conditions/third-party-cloud-services-order-form-ter ms-and-conditions-.html
Convert Quote to Order
ACCOUNT MANAGER NOTES: here you are Jason
QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL PJBG171 3/5/2025 BITDEFENDER MDR PLUS -
1 YEAR
5011381 $29,700.00

QUOTE DETAILS
ITEM QTY CDW# UNIT PRICE EXT. PRICE
BitDefender Managed Detection and Response Services Plus - subscription lic
300 8092545 $99.00 $29,700.00
Mfg. Part#: MDRCZZSSN120FLZZ
Electronic distribution - NO MEDIA
Contract: National IPA Technology Solutions (2018011)
These services are considered Third Party Services, and this purchase is subject to CDW’s Third Party Cloud Services Terms and Conditions, unless you have a written agreement with CDW covering your purchase of products and services, in which case this purchase is subject to such other written agreement.

The third-party Service Provider will provide these services directly to you pursuant to the Service Provider’s standard terms and conditions or such other terms as agreed upon directly between you and the Service Provider. The Service Provider, not CDW, will be responsible to you for delivery and performance of these services. Except as otherwise set forth in the Service Provider’s agreement, these services are non-cancellable, and all fees are non-refundable.

SUBTOTAL $29,700.00

Page 87 ends

Item 15.

Page 2 of 2 ends

SHIPPING $0.00
SALES TAX $0.00
GRAND TOTAL $29,700.00

PURCHASER BILLING INFO DELIVER TO
Billing Address:

CITY OF COACHELLA
ATTN: ACCOUNTS
53990 ENTERPRISE WAY
COACHELLA, CA 92236-2724
Phone: (760) 398-3502
Payment Terms: NET 30-VERBAL
Shipping Address:

CITY OF COACHELLA
ATTN:JASON STEVENS
53990 ENTERPRISE WAY
COACHELLA, CA 92236-2724
Phone: (760) 398-3502
Shipping Method: ELECTRONIC DISTRIBUTION
Please remit payments to:

CDW Government
75 Remittance Drive
Suite 1515
Chicago, IL 60675-1515
Sales Contact Info
Jeff Butchko | (877) 853-0557 | [email protected]
Need Help?
My Account Support Call 800.800.4239
About Us | Privacy Policy | Terms and Conditions
This order is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager.
© 2025 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 | 800.808.4239

Page 88 ends

Item 15.

STAFF REPORT
5/14/2025
TO: Honorable Mayor and City Council Members
FROM: Jason Stevens, IT Manager
SUBJECT: Authorize the service expansion for the cities Granicus Swagit video production, index and archiving subscription agreement.

STAFF RECOMMENDATION:

Staff recommends that the City Council authorize the increased meeting quantity from the current amount of 50 meetings to 75 meetings for the city’s existing Granicus Swagit video production, indexing and archiving service.

BACKGROUND:

The City of Coachella’s currently utilizes Granicus Swagit video production system for its council, commission and other council chamber meetings. The previous contracted meeting level was as up to 50 meetings per year. Due to the recent addition of new meetings to the schedule the city will need to upgrade to the next level tier of up to 75 meetings.

DISCUSSION/ANALYSIS:

It is staff’s recommendation to increase the cities subscription from 50 meetings to 75 meetings per year. The previous budgeted cost of Avior50 was 20,479.80. The new Avior75 subscription will be 32,846.35. This renewal is occurring at the end of April.

ALTERNATIVES:

1. Not authorize this purchase at this time and cancel any non-priority meetings in the council chamber until next budget cycle.

FISCAL IMPACT:

With this action, City Council authorizes the contractual agreement of Granicus Swagit Avior 75 meetings service with new annual fee of 32,846.35. There is no fiscal impact to the general fund.

Page 89 ends

Item 16.

THIS IS NOT AN INVOICE Order Form
Prepared for
Coachella, CA
Order #: Q-395348
Prepared: 06 Mar 2025

Page 1 of 5 ends

Granicus Proposal for Coachella, CA

ORDER DETAILS
Prepared By: Chloe Scheer
Phone:

Email: [email protected]
Order #: Q-395348
Prepared On: 06 Mar 2025
Expires On: 05 May 2025
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of performance.)

Period of Performance: The Agreement will begin on date of signature and will continue through the end of the then current billing term.

ORDER TERMS
Current Billing Term
End Date: 30 Jun 2025

Page 90 ends

Item 16.

Order Form
Coachella, CA
Order #: Q-395348
Prepared: 06 Mar 2025

Page 2 of 5 ends

PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal.

Terminating Subscriptions
Solution Quantity/Unit Prior Annual Fee
Avior™ 50 0 Each $20,479.80
EASE™ 50 0 Each $0.00
SUBTOTAL: $20,479.80
Upon the signing of this Agreement, annual fees for the terminating subscription(s) shall cease. Any pre-paid fees for the terminating subscription(s) after the signing of this Agreement will be prorated from the signing of this Agreement to the end of the Client's then-current billing term, credited, and such credit applied to the annual fees for new subscriptions.

Client will continue to have access to and use the terminating solution until the new subscription(s) is/are deployed.

Upon the deployment of Client's new solution as determined at Granicus' sole discretion, Granicus shall remove access to the Client's terminating subscription(s).

New Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
Avior™ 75
Annual 1 Each $32,846.35
SUBTOTAL: $32,846.35
Please note, annual fees for new subscriptions will be prorated to align to Client's then-current billing term.

Exceptions include Recurring Captioning Services, SMS, and Targeted Messages.

Page 91 ends

Item 16.

Order Form
Coachella, CA
Order #: Q-395348
Prepared: 06 Mar 2025

Page 3 of 5 ends

PRODUCT DESCRIPTIONS
Solution Description
Avior™ 75 AVIOR™ 75 Managed Service SaaS: Remote Switching for up to 75 meetings per year.

Page 92 ends

Item 16.

Order Form
Coachella, CA
Order #: Q-395348
Prepared: 06 Mar 2025

Page 4 of 5 ends

TERMS & CONDITIONS
• This quote, and all products and services delivered hereunder are governed by the terms located at https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. • If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-395348 dated 06 Mar 2025 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. • This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Coachella, CA to provide applicable exemption certificate(s). • Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription.
• Upon the effective date, this Agreement shall supersede and replace any previous agreement between the parties for the Terminating and/or Existing Subscriptions listed herein. All such prior agreements between the parties are hereby void and of no force and effect.

Page 93 ends

Item 16.

Order Form
Coachella, CA
Order #: Q-395348
Prepared: 06 Mar 2025

Page 5 of 5 ends

BILLING INFORMATION
Billing Contact: Purchase Order
Required?
[ ] - No
[ ] - Yes
Billing Address: PO Number:

If PO required
Billing Email: Billing Phone:

If submitting a Purchase Order, please include the following language:

The pricing, terms, and conditions of quote Q-395348 dated 06 Mar 2025 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.

AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms.

Coachella, CA
Signature:
\s1\
Name:
\n1\
Title:
\t1\
Date:
\d1\

Page 94 ends

Item 16.
1 STAFF REPORT
5/14/2025
TO: Honorable Mayor and City Council Members
FROM: Ron Goldman, Consultant Planner
Bill Pattison, Interim City Manager
SUBJECT: Ordinance No. 1223 approving the Amended and Restated La Entrada Development Agreement. (DA 23-01) (Kalifornia City). (Second Reading).

SPECIFICS: Amended and Restated La Entrada Specific Plan Development Agreement (Kalifornia City).

STAFF RECOMMENDATION
Staff recommends that the City Council adopt Ordinance No. 1223 (Second Reading) approving the Amended and Restated La Entrada Specific Plan Development Agreement (Kalifornia City).

EXECUTIVE SUMMARY:

The KPC Group, the current owner of the property, requested approval of the Amended and Restated La Entrada Specific Plan Development Agreement. (Kalifornia City). The Amended and Restated Development Agreement supersedes the original La Entrada (Kalifornia City) Development Agreement approved in 2014, and the First Amendment approved in 2020.

On April 23, 2025, the City Council approved the Amended and Restated Development Agreement and introduced for first reading, Ordinance 1223 for the Amended and Restated Development Agreement for the La Entrada) Kalifornia City) Development Agreement.

BACKGROUND:

The La Entrada Specific Plan was approved by the Coachella City Council on November 13, 2013, on a vacant 2200-acre site located south of I-10 and east of the Coachella Branch of the AllAmerican Canal.

The La Entrada Specific Plan includes a maximum of 7800 dwelling units including both single family and multiple family dwelling units, 720 mixed use dwelling units along with 1,510,879 square feet of commercial retail and office commercial land uses as shown on the Land Use Summary below

Page 95 ends

Item 17.
2 The La Entrada (Kalifornia City) Development Agreement is a complex land use entitlement that grants mutual benefits and imposed mutual obligations between the City and the landowner over a potential 30-year period.

Overall, staff believes the Amended and Restated Development agreement provides positive fiscal impacts with adequate risk protections for the City, while providing the developer with the certainty of entitlements, adequate city services and development incentives to make the project a success.

Page 96 ends

Item 17.
3 Alternatives
1) Adopt Ordinance No.1223 (Second Reading) approving the Amended and Restated La Entrada (Kalifornia City) Development Agreement
2) Deny Ordinance 1223
3) Continue the item and provide staff and the applicant with direction Recommended Alternative
Staff recommends that the City Council approve Alternative No. 1 Attachments

1. Ordinance No.1223 approving the Amended and Restated Development Agreement (Second Reading)

Page 97 ends

Item 17.

ORDINANCE NO. 1223

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

COACHELLA, CALIFORNIA, APPROVING AN AMENDED AND

RESTATED DEVELOPMENT AGREEMENT FOR THE LA

ENTRADA (KALIFORNIA CITY) DEVELOPMENT AGREEMENT

TO MODIFY SEVERAL PROVISIONS OF THE APPROVED
DEVELOPMENT AGREEMENT FOR THE 2,200-ACRE LA

ENTRADA SPECIFIC PLAN (KALIFORNIA CITY) LOCATED ON
THE SOUTH SIDE OF I-10, EAST OF THE ALL-AMERICAN
CANAL AND NORTH OF AVENUE 52.; THE KPC GROUP,
APPLICANT. (2
nd Reading)
WHEREAS, the Coachella City Council of the City of Coachella (“City”) has found that development agreements strengthen the public planning process, encourage private participation in comprehensive planning by providing a greater degree of certainty in that process, reduce the economic costs of development, allow for the orderly planning of public improvements and services, allocate costs to achieve maximum utilization of public and private resources in the development process, and ensure that appropriate measures to enhance and protect the environment are achieved; and WHEREAS, pursuant to California Government Code Sections 65864 et seq., the City is authorized to enter into development agreements providing for the development of land under terms and conditions set forth therein; and, WHEREAS, The KPC Group is the fee owner of the real property in question located within the City of Coachella, County of Riverside, State of California; and, WHEREAS, the KPC Group filed an application for an Amended and Restated Development Agreement in order to modify several provisions of the approved Development Agreement in conjunction with the La Entrada (Kalifornia City) Specific Plan which allows for the phased development of a 2,200-acre master planned community consisting of up to 7,800 dwelling units and 1,510,879 square feet of retail and office commercial including approximately 720 units of high density residential, located on the south side of the I-10 Freeway, east of the All-American Canal, and north of Avenue 52 (“Project); and,
WHEREAS, henceforth, the KPC Group is renaming the La Entrada Specific Plan to the Kalifornia City Specific Plan; and,
WHEREAS, to obtain a greater degree of certainty as to the Applicant’s ability to expeditiously and economically develop the Project and provide the City with various public benefits, applicant has duly filed an application for a Development Agreement in accordance with the State of California’s Development Agreement Statute (California Government Code Sections 65864 – 65869.5).

WHEREAS, the original La Entrada Development Agreement was recommended for approval by the Coachella Planning Commission on May 21, 2014, and the City

Page 98 ends

Item 17.

Ordinance No. 1223

Page 2 ends

Council approved the original La Entrada Development Agreement on June 11, 2014, that became effective on July 25, 2014; and,
WHEREAS, the Coachella Planning Commission recommended approval of the La Entrada Development Agreement (First Amendment) on December 4, 2020, at a duly noticed public hearing where the public was afforded an opportunity to testify; and, WHEREAS, the Coachella City Council held a duly noticed public hearing on January 22, 2020, to consider the La Entrada Development Agreement (First Amendment) and the public was afforded an opportunity to testify; and, WHEREAS, the Coachella Planning Commission recommended approval of the La Entrada (Kalifornia City) Amended and Restated Development Agreement on April 2, 2025, at a duly noticed public hearing where the public was afforded an opportunity to testify and,
WHEREAS, the Coachella City Council held a duly noticed public hearing on April 23, 2025, to consider the Amended and Restated La Entrada (Kalifornia City) Development Agreement and the public was afforded an opportunity to testify; and, WHEREAS, in compliance with the requirements of the California Environmental Quality Act (“CEQA”), the City Council approved Resolution No. 2013-53 certifying a Program Environmental Impact Report for the La Entrada Specific Plan project on November 13, 2013; and,
WHEREAS, the City Council makes the following findings:

A. The Amended and Restated Development is consistent with the objectives, policies, general land uses and programs specified in the City’s general plan for the Specific Plan District designation of the subject site.

B. The Amended and Restated Development Agreement is compatible with the uses authorized in and the regulations prescribed for the land use district in which the real property is located in, and that there are no uses proposed that are in conflict with the approved La Entrada (Kalifornia City) Specific Plan.

C. The Amended and Restated Development Agreement is in conformity with the public necessity, public convenience, general welfare and good land use practices which includes the development of a phased master-planned community with public infrastructure, schools, neighborhood serving commercial and open space with trails and transportation linkages providing a high quality of life.

D. The Amended and Restated Development Agreement will not be detrimental to the health, safety and general welfare in that the orderly development of the project would be a beneficial use of the existing native desert hillside terrain providing economic development opportunities, affordable housing opportunities, and an enhanced tax base and employment base for the City of Coachella.

Page 99 ends

Item 17.

Ordinance No. 1223

Page 3 ends

E. The Amended and Restated Development Agreement will not adversely affect the orderly development of property or the preservation of property values in that there are no sensitive uses in or near the subject site that would otherwise be affected by the development of the project.

F. The Amended and Restated Development Agreement will have a positive fiscal impact on the city based on the approved fiscal impact study that is a part of the approved La Entrada Development Agreement.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
COACHELLA, CALIFORNIA, DOES ORDAIN AS FOLLOWS:

SECTION 1. Incorporation of Recitals. The City Council hereby adopts the foregoing recitals as its findings in support of the following regulations and further finds that the proposed La Entrada (Kalifornia City) Amended and Restated Development Agreement –is in the public interest and in keeping with the City’s General Plan goals and objectives.

SECTION 2. La Entrada (Kalifornia City) Amended and Restated Development Agreement – The City Council, in light of the whole record before it, including but not limited to the recommendation of the Planning Commission and Development Services Director as provided in the Staff Report dated April 23, 2025 and documents incorporated therein by reference and any other written and oral evidence within the record or provided at the public hearing of this matter, hereby recommends that the City Council approve the La Entrada (Kalifornia City) Amended and Restated Development Agreement attached hereto as Exhibit “A”.

SECTION 3. Effective Date. This Ordinance shall take effect thirty (30) days after its adoption.

SECTION 4. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase be declared unconstitutional. If for any reason any portion of this Ordinance is found to be invalid by a court of competent jurisdiction, the balance of this Ordinance shall not be affected.

SECTION 5. Certification. The City Clerk shall certify the passage of this Ordinance and shall cause the same to be entered in the book of original ordinances of said City; shall make a minute passage and adoption thereof in the records of the meeting at which time the same is passed and adopted; and shall, within fifteen (15) days after the passage and adoption thereof, cause the same to be published as required by law, in a local newspaper of general circulation and which is hereby designated for that purpose.

Page 100 ends

Item 17.

Ordinance No. 1223

Page 4 ends

SECTION 6. CEQA. On November 13, 2013, as part of the original approvals for the La Entrada project and La Entrada Specific Plan, the City Council of the City of Coachella approved Resolution No. 2013-53 certifying the Final Program Environmental Impact Report prepared for the La Entrada Project applications in accordance with the California Environmental Quality Act (CEQA) along with specific findings and a statement of overriding considerations. The proposed Development Agreement Amendment does not result in any new environmental effects that were not previously analyzed as part of the original project. As such, in accordance with Section 15162 of the CEQA Guidelines, no new environmental review is required. because it has no potential for resulting in physical change to the environment, directly or indirectly.

PASSED, APPROVED and ADOPTED this 14th day of May 2025. ___________________________________
Steven A. Hernandez
Mayor
ATTEST:
___________________________________
Angela M. Zepeda
City Clerk
APPROVED AS TO FORM:
______________________
City Attorney

STATE OF CALIFORNIA

COUNTY OF RIVERSIDE

CITY OF COACHELLA
)
) ss.
)

Page 101 ends

Item 17.

Ordinance No. 1223

Page 5 ends

I HEREBY CERTIFY that the foregoing Ordinance No. 1223 was duly and regularly introduced at a meeting of the City Council on the 23rd day of April 2025, and that thereafter the said ordinance was duly passed and adopted at a regular meeting of the City Council on the 14th day of May 2025.

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Angela M. Zepeda
City Clerk

Page 102 ends

Item 17.

STAFF REPORT
5/14/2025
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize award of a maintenance agreement to West Coast Arborist for tree trimming maintenance, in the amount not to exceed $950,000.

STAFF RECOMMENDATION:

Authorize award of a maintenance agreement to West Coast Arborist for tree trimming maintenance, in the amount not to exceed $950,000.

BACKGROUND:

The City of Coachella Public Works Departments require annual tree trimming services. These services are budgeted for annually to address tree maintenance needs in city parks, landscape lighting maintenance districts and street right-of-way areas.

DISCUSSION/ANALYSIS:

Staff has reached out to West Coast Arborist whom is the current tree trimming contractor for these areas and requested a proposal that would allow the City of Coachella to piggyback off the completed formal bid process in 2024 by the City of Beaumont. West Coast Arborist has provided staff with a letter proposal (Exhibit A), which will hold the pricing of eighty-nine dollars ($89.00) for all grid tree trimming (the grid will include trees located in: city parks, city right-of-ways and common areas).

Staff requests authorization to award West Coast Arborist a maintenance agreement, attached as Exhibit B, in the amount not to exceed $950,000 for tree trimming services. The contract term would be from July 1, 2025 – June 30, 2027.

FISCAL IMPACT:

The recommended action would not have a financial impact as the funds recommended for award have been allocated in the proposed FY2025/26 budget.

Attachments:

Exhibit A – Piggyback Proposal
Exhibit B – Maintenance Agreement

Page 103 ends

Item 18.

Page 104 ends

Item 18.

Page 105 ends

Item 18.

Page 106 ends

Item 18.

Page 107 ends

Item 18.

Page 108 ends

Item 18.

Page 109 ends

Item 18.

Page 110 ends

Item 18.

Page 111 ends

Item 18.

Page 112 ends

Item 18.

Page 113 ends

Item 18.

Page 114 ends

Item 18.

Page 115 ends

Item 18.

Page 116 ends

Item 18.

Page 117 ends

Item 18.

Page 118 ends

Item 18.

Page 119 ends

Item 18.

Page 120 ends

Item 18.

Page 121 ends

Item 18.

Page 122 ends

Item 18.

Page 123 ends

Item 18.

Page 124 ends

Item 18.

Page 125 ends

Item 18.

Page 126 ends

Item 18.

Page 127 ends

Item 18.

CONTRACT

CITY OF COACHELLA
CITYWIDE TREE TRIMMING PROJECT 051425

MAINTENANCE SERVICES AGREEMENT
PARTIES AND DATE.

This Agreement is made and entered into this 14th day of May, 2025 by and between the City of Coachella, a municipal organization organized under the laws of the State of California with its principal place of business at 53-990 Enterprise Way, Coachella, California 92236, (hereinafter referred to as “City”) and West Coast Arborists, Inc., a corporation with its principal place of business at 2200 E. Via Burton, Anaheim, CA 92806 (hereinafter referred to as “Contractor”). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS.

2.1 Contractor.

Contractor desires to perform and assume responsibility for the provision of certain maintenance services required by the City on the terms and conditions set forth in this Agreement. Contractor represents that it is experienced in providing tree trimming services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that is familiar with the plans of City.

2.2 Project.

City desires to engage Contractor to render such services for the Citywide Tree Trimming Maintenance Services Project 051425 Agreement (“Project”) as set forth in this Agreement.

TERMS.

3.1 Scope of Services and Term.

3.1.1 Incorporation of Documents. The “Contract Documents” include the following:

Notice Inviting Bids
Instructions to Bidders
Contractor's Bid Forms
Contractor’s Certificate Regarding Workers’ Compensation Bid Bond
Designation of Subcontractors
Information Required of Bidders
Non-Collusion Affidavit form
Contract
Performance Bond

Page 128 ends

Item 18.

Payment (Labor and Materials) Bond
General Conditions
Special Provisions (or Special Conditions)
Technical Specifications
Greenbook Standard Specifications (Sections 1-9 Excluded) Addenda
Plans and Contract Drawings
Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract The Contactor shall complete the Work in strict accordance with all of the Contract Documents.

All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties.

3.1.2 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the tree trimming maintenance services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.3 Term. The term of this Agreement shall be from July 1, 2025 to June 30, 2027, unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

3.2 Responsibilities of Contractor.

3.2.1 Control and Payment of Subordinates; Independent Contractor. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control.

Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference.

Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor’s

Page 129 ends

Item 18.
conformance with the Schedule, City shall respond to Contractor’s submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City.

3.2.4 City’s Representative. The City hereby designates the City Manager, or his or her designee, to act as its representative for the performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for all purposes under this Agreement. Contractor shall not accept direction or orders from any person other than the City’s Representative or his or her designee.

3.2.5 Contractor’s Representative. Contractor hereby designates Victor Gonzalez, or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, consultants and other staff at all reasonable times.

3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the professional calling necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, including a City Business License, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its subcontractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.7.1 Period of Performance and Liquidated
Damages. Contractor shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Contractor shall perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto. Contractor agrees that if the Services specified in Exhibit “A”, attached hereto and incorporated herein by this

Page 130 ends

Item 18.
reference, are not completed within the aforementioned Performance Time and/or pursuant to any such completion schedule or Project milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. Pursuant to Government Code Section 53069.85, Contractor shall pay to the City as fixed and liquidated damages, and not as a penalty, the sums as reflected in the General Specifications Section of the Request for Proposals for performance deficiencies.

3.2.8 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations and without giving written notice to the City, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.9 Insurance.

3.2.9.1 Time for Compliance. Contractor shall not commence Work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section.

3.2.9.2 Minimum Requirements. Contractor shall, at its
expense, procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the Contractor, its agents, representatives, employees or subcontractors. Contractor shall also require all of its subcontractors to procure and maintain the same insurance for the duration of the Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. Coverage shall be at
least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001); (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers’ Compensation and Employer’s Liability:

Workers’ Compensation insurance as required by the State of California and Employer’s Liability Insurance.
(B) Minimum Limits of Insurance. Contractor shall
maintain limits no less than: (1) General Liability: $1,000,000.00 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used including, but not limited to, form CG 2503, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Automobile Liability: $1,000,000.00 per accident for bodily injury and property damage; and (3)

Page 131 ends

Item 18.

Workers’ Compensation and Employer’s Liability: Workers’ Compensation limits as required by the Labor Code of the State of California.Employer’s Liability limits of $1,000,000.00 per accident for bodily injury or disease.

3.2.9.3 Insurance Endorsements. The insurance policies
shall contain the following provisions, or Contractor shall provide endorsements on forms supplied or approved by the City to add the following provisions to the insurance policies:

General Liability. The general liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insured with respect to the Work or operations performed by or on behalf of the Contractor, including materials, parts or equipment furnished in connection with such work; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way.

Automobile Liability. The automobile liability policy
shall be endorsed to state that: (1) the City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Contractor or for which the Contractor is responsible; and (2) the insurance coverage shall be primary insurance as respects the City, its directors, officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the Contractor’s scheduled underlying coverage. Any insurance or self-insurance maintained by the City, its directors, officials, officers, employees, agents, and volunteers shall be excess of the Contractor’s insurance and shall not be called upon to contribute with it in any way.

Workers’ Compensation and Employer’s Liability
Coverage. The insurer shall agree to waive all rights of subrogation against the City, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the Contractor.

All Coverages. Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City; and (B) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to the City, its directors, officials, officers, employees, agents, and volunteers.

3.2.9.4 Separation of Insureds; No Special Limitations. All insurance required by this Section shall contain standard separation of insureds provisions. In addition, such insurance shall not contain any special limitations on the scope of protection afforded to the City, its directors, officials, officers, employees, agents, and volunteers.

Page 132 ends

Item 18.

3.2.9.5 Deductibles and Self-Insurance Retentions. Any
deductibles or self-insured retentions must be declared to and approved by the City.

Contractor shall guarantee that, at the option of the City, either: (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its directors, officials, officers, employees, agents, and volunteers; or (2) the Contractor shall procure a bond guaranteeing payment of losses and related investigation costs, claims and administrative and defense expenses.

3.2.9.6 Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best’s rating no less than A:VIII, licensed to do business in California, and satisfactory to the City.

3.2.9.7 Verification of Coverage. Contractor shall furnish City with original certificates of insurance and endorsements effecting coverage required by this Agreement on forms satisfactory to the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by the City if requested. All certificates and endorsements must be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time.

3.2.9.8 Reporting of Claims. Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.

3.2.10 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and life saving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.2.12 Bonds.

3.2.12.1 Performance Bond. If specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.

3.2.12.2 Payment Bond. If required by law or otherwise
specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not-to-exceed compensation indicated in this

Page 133 ends

Item 18.

Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.

3.2.12.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause.

3.2.12.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California-admitted surety with a current A.M. Best’s rating no less than A:VIII and satisfactory to the City. If a California-admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.

3.3 Fees and Payments.

3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”C” attached hereto and incorporated herein by reference. The total compensation shall not exceed $950,000.00 (nine hundred fifty thousand dollars and no cents) without written approval of City’s City Council. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized statement which indicates work completed and hours of Services rendered by Contractor. The statement shall describe the amount of Services and supplies provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the statement. City shall, within 45 days of receiving such statement, review the statement and pay all approved charges thereon.

3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.

3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution

Page 134 ends

Item 18.
of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from City’s Representative.

3.3.5 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. Since the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement.

Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4 Accounting Records.

3.4.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement.

All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.5 General Provisions.

3.5.1 Termination of Agreement.

3.5.1.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination.

Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. Page 135 Item 18.

3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

CONTRACTOR:

West Coast Arborists, Inc.
2200 E. Via Burton
Anaheim, CA 92806
Attn: Victor Gonzalez, Vice President-Marketing
CITY:

City of Coachella
53462 Enterprise Way
Coachella, CA 92236
Attn: Public Works Department
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.5.4 Attorney’s Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action.

3.5.5 Indemnification. Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage, or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions or willful misconduct of Contractor, its officials, officers, employees, agents, consultants, and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. Contractor shall defend, at Contractor’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents, or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its directors, officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding.

Contractor shall reimburse City and its directors, officials, officers, employees, agents, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its directors, officials officers, employees, agents, or volunteers.

3.5.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations,

Page 136 ends

Item 18.
understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.5.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County.

3.5.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.9 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project.

3.5.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.5.11 Assignment or Transfer. Contractor shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content or intent of this Agreement.

3.5.13 Amendment; Modification. No supplement, modification or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel or otherwise.

3.5.15 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.5.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5.17 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor Page 137 Item 18.
warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Contractor further agrees to file, or shall cause its employees or subcontractors to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.18 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.5.19 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5.20 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement.

Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.6 Subcontracting.

3.6.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

Page 138 ends

Item 18.

CITY OF COACHELLA
By:

______________________________
William B. Pattison, Jr.

City Manager
Attest:
______________________________
City Clerk
Approved as to Form:

______________________________
Best, Best & Krieger
City Attorney
WEST COAST ARBORIST INC.

By:

______________________________
Signature
______________________________
Name
______________________________
Title
______________________________
License Number

Page 139 ends

Item 18.

EXHIBIT A

SCOPE OF SERVICES

GRID TREE PRUNING
Any tree work performed on a City tree must be done according to the City's specifications.

The criterion for pruning depends on the type or purpose of pruning. 1) General Specifications for hardwood tree pruning
a. The Contractor shall consult with the City’s designated representative before making any cuts that could result in permanent disfigurement of the structure of any tree.
b. The Contractor shall prune trees to prevent branch and foliage interference with safe public passage. The Contractor shall maintain street clearance to a safe distance above the public right-of-way at a minimum of eighty-four (84) inches above the surface of a public sidewalk or pedestrian way. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. If pruning to these standards would result in permanent disfiguration of a tree, the Contractor shall not prune the tree until such time direction is obtained from the City’s designated representative.
c. The Contractor shall use best practices when removing a live branch and shall include pruning cuts in branch tissue just outside the branch bark ridge and collar, which are trunk tissue. If no collar is visible, the angle of the cut should approximate the angle formed by the branch bark ridge and the trunk. d. When removing a dead branch, the final cut should be made outside the collar of live callus tissue. If the collar has grown out along the branch stub, only the dead stub should be removed, the live collar should remain intact and uninjured. e. Whenever pruning involves the removal of limbs that are too large to hold securely in one hand during the cutting operation, the limb shall be cut off first at a point several feet beyond the intended final cut. The final cut shall be made in a manner to prevent unnecessary tearing back of the bark and wood. Cuts that result in tearing of tissue on limbs below cuts shall be corrected.
f. All final tree pruning cuts shall be made in such a manner to favor the earliest possible covering of the wound by natural callus growth. Excessively deep flush cuts, that produce large wounds or weaken the tree at the cut, shall not be made.

The branch collar should not be removed.
g. All dead and dying branches and branch stubs shall be removed. h. All broken or loose branches shall be removed.

Page 140 ends

Item 18.
j. Branches that are developing in such a manner as to become larger than the limbs they originate from shall be removed.
k. When encountering limbs that are weighted with more foliage than the limb is likely to support, branches shall be selectively pruned toward the end of the limb in order to reduce end weight and thus decrease the likelihood of limb failure.
l. Branches that create sight line conflicts with traffic control signs and/or devices shall be selectively pruned.
m.Branches that are within five (5) feet of a structure shall be selectively pruned. n. Trees of sprout or sucker growth s h a ll b e c l e a red to a minimum height of ten (10) feet above ground level. Exceptions are allowed for young trees, which would be irreparably damaged by such pruning action. o. Trees shall be pruned to maintain a balanced appearance when viewed from the opposite side of the street immediately opposite the tree, unless authorized by the City’s designated representative to do otherwise. p. All vines entwined in trees and on tree trunks shall be removed. Vine tendrils shall be removed without injury to trees. Vines include, but are not limited to, ivy and mistletoe.
q. Tree limbs shall be removed and controlled in such a manner t o cause no damage to other parts of the tree, or to other plants or property. r. All tools used on a tree known to contain an infectious tree disease shall be properly disinfected immediately before and after completing work on such tree. s. All pest infestations relating to termites, bees, hornets, or wasps shall be promptly reported to the City’s designated representative.
t. All cutting tools and saws used in tree pruning shall be kept sharpened to result in final cuts with an un-abrasive wood surface and secure bark remaining intact. u. All trees six (6) inches in diameter or less shall be pruned with hand tools only. v. Chain saws shall not be permitted to remove any branches two (2) inches or less in diameter. This is to prevent any unnecessary abrasions to cambial tissue that may predispose a tree to insect and/or future disease/decay problems.The use of climbing spurs or spike shoes in the act of pruning trees is prohibited, unless specifically directed by the City, to aid in the safety of climbers performing the removal of a tree.

Page 141 ends

Item 18.
2) Crown Raising/Clearance Prune:

A Crown Raising or Clearance Prune is performed when conditions within the crown of a hardwood tree are such that a certain objective needs to be met or a certain condition needs attention. A crown raising or clearance prune does not involve the detail of work found in a full prune. Crown raising or clearance pruning may consist of one or more of the following pruning types:
a. Crown Raising: Crown Raising consists of removing the lower branches of a tree in order to provide clearance for buildings, vehicles and pedestrians. It is important that a tree have at least one-half of its foliage on branches that originate in the lower two-thirds of its crown to ensure a well-formed, tapered structure and to uniformly distribute stress within the tree. b. Clearance Prune: Clearance Prune is employed as a means of eliminating limbs from the crown of a hardwood tree when an entire pruning of the tree is not warranted. Clearance pruning does not involve the fine detail work described herein as "full prune.”
3) General Trimming and Shaping of Broadleaf Trees
Follows the shape indicated by the natural growth habits of each tree species.

Trimming and shaping of trees shall be as directed by the City’s designated representative and in accordance with the following:

1. Cut to laterals to preserve the natural form of the tree, leaving the head open enough for the branching system to show and permitting the dead material to be easily cleaned out and light to show through the head. Tree foliage shall be reduced by at least twenty-five percent (25%) and up to thirty percent (30%).

2. In specific cases the City’s designated representative may direct the Contractor to reduce the size of the tree crown in an effort to limit the height of specific trees.

3. Dead wood or weak, diseased, insect-infested, broken, low, or crossing limbs shall be trimmed and removed. Branches with an extremely narrow angle of attachment should normally be removed.

4. Small limbs, including suckers and waterspouts, shall be cut close to the trunk or branch from which they arise.

Heading cuts and/or topping shall not be allowed under any circumstances. Heading, rounding over, or stubbing shall not be an accepted practice for reducing the size or the framework of any tree.

SPECIALTY PRUNE CLASSIFICATIONS FOR HARDWOOD TREES
A Full Prune is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be fully pruned. Complete pruning is recommended when the primary objective is to maintain or improve tree health and structure, and

Page 142 ends

Item 18.
includes pruning to reduce overall canopy mass and excessive wood weight. Trees that are identified for a Full Prune shall have no more than thirty percent (30%) of the live foliage removed. A Full Prune typically consists of one or more of the following pruning treatments:

1. Crown Cleaning: Crown Cleaning or cleaning out is the removal of dead, diseased, crowded, weakly attached and low-vigor branches and water sprouts from the entirety of the tree crown. Care must be used to avoid stripping branches of all foliage at the interior of the tree crown. This practice, known as "lion tailing" disrupts the structural integrity of the tree, making it subje ct to limb and branch failure, especially during high winds.

2. Crown Thinning: Crown Thinning includes crown cleaning and the selective removal of branches to increase light penetration and air movement into and through the crown. Increased light and air stimulates and maintains interior foliage, which in turn improves branch taper and strength. Thinning reduces the wind-sail effect of the crown and the weight of heavy limbs. Care must be used to avoid stripping branches of all foliage at the interior of the tree crown. Thinning the crown can emphasize the structural beauty of the trunk and branches as well as improve the growth of plants beneath the tree by increasing light penetration.

When thinning the crown of mature trees, up to thirty percent (30%) of the live foliage may be removed unless directed otherwise by the City’s designated representative.

3. Crown Reduction: Crown Reduction is used to reduce the height and/or spread of a tree. Crown reduction varies from topping, a destructive practice, in that cuts are not made indiscriminately, resulting in large stubbed off limbs that are subject to decay. While reducing a crown, tree workers must adhere to basic tree trimming practices involving limb/branch size relationships and use of the branch bark collar to avoid the onset of decay at cut sites.

4. Crown Restoration:

Crown Restoration is a corrective pruning used to restore the form of crowns that have been previously damaged. This treatment is best performed by tree workers who have a good understanding of the effects of pruning for the cultivation of tree canopies.

PALM TREE PRUNING
Any tree work performed on a City tree must be done according to the City's specification. The criterion for pruning depends on the type or purpose of pruning. Palm Pruning consists of maintaining the crowns and trunks of palm trees including the pruning of spent or declining fronds, seed pods and the skinning or shaping of spent petiole bases into a ball or nut as applicable by palm type. 1) The specifications for the pruning of palm trees are as follows:

Page 143 ends

Item 18.
a. While making an approach to the palm crown for pruning, the Contractor shall inspect the trunk of the palm tree for signs of decay, insect frass, bird nesting or any other condition suggestive of a structural abnormality. Upon finding any condition suggestive of a structural abnormality of the palm stem, the Contractor shall report to the City’s designated representative immediately. b. Fronds shall be trimmed using a handsaw or pole saw that has been sterilized for no less than five (5) minutes by having the entirety of its cutting blade submersed in an equal solution of bleach and water before and after the handsaw is used to cut the fronds of any other palm tree.

At no time shall a chainsaw be used to prune any frond from any Canary Island Date Palm (Phoenix canariensis) in the City. The use of chainsaws to prune any frond from any Canary Island Date Palm will result in monetary penalties up to the cost of replacement of the palm. Live, healthy fronds, initiating at an angle of ninety degrees ( 9 0 º ) or greater from the horizontal plane, shall not be removed. Fronds removed should be cut close to the petiole base, taking into consideration the role of petiole bases in the formation and maintenance of the ornamental ball at the base of the canopy, as applicable by species. Live trunk tissue should never be cut while pruning palm fronds.
c. Using properly sterilized equipment as described herein, any fruit or flower structures in the crown of the palm shall be removed concurrently with frond pruning. At no time shall a chainsaw be used to cut any fruit or flower from any Canary Island Date Palm (Phoenix canariensis) in the City. The use of chainsaws to prune any fruit or flower structures from any Canary Island Date Palm shall result in severe penalties up to the replacement cost.

Care shall be taken in the handling of fruit and flowers as they are likely to release clear liquids that react with and can cause staining to hardscape elements. The Contractor shall be responsible for removing palm fruit related stains from private property hardscape elements.
d. Maintenance of the ornamental ball located at the base of the palm canopy, directly below the live fronds, shall be as described by species as follows:

1. Canary Island Date Palm (Phoenix canariensis): dead petiole bases shall be formed into an ornamental ball which begins directly below the lowest green fronds and acts to provide a base of support to the palm crown. This ornamental ball shall be uniform and smooth in appearance and shall extend no less than four (4) feet and no more than eight (8) feet below the lowest live frond in the crown. Ornamental balls with flattened or "stop sign" sides will not be accepted. The upper portion of the ornamental ball shall not taper in, resulting in a "pineapple" appearance as this treatment defeats the support capacity of the ball. The distal portion of the ball shall begin at a point flush with the periphery of the palm trunk and make a

Page 144 ends

Item 18.
gradual taper upwards until it reaches the periphery of the shaped ornamental ball. While forbidden to use chainsaws for pruning fronds, fruit and flowers from any palm tree in the City, the Contractor may use a clean chainsaw in forming and/or shaping the ornamental ball of a Canary Island Date Palm. The use of a sharpened shovel in shaping and maintaining ornamental balls often results in ornamental balls which have flat, un-tampered bottoms that are likely to relax and collapse into pedestrian and vehicular traffic zones with grave consequences.

The Contractor shall use care not to cut into live trunk tissue while maintaining the ornamental ball. The Contractor shall remove any foreign plant material that has sprouted in an ornamental ball. The Contractor shall verify that the ornamental ball meets the standard described herein each time a Canary Island Date Palm is pruned.

2. Date Palm (Phoenix dactylifera): spent petiole bases are left to form a supportive "base" below the lowest green fronds of the crown. Unlike the ornamental ball of a Canary Island Date Palm (Phoenix canariensis), the base does not require ornate shaping.

Instead, spent petiole bases are left uniformly long to form the base of the canopy, which shall extend no less than four (4) feet and no more than six (6) feet below the lowest live frond in the crown. While forbidden to use chainsaws for pruning fronds, fruit and flowers from any palm tree in the City, the Contractor may use a chainsaw in forming and/or shaping the base of a Date Palm by shortening a number of the lower petiole bases to bring the length of the nut to standard. The Contractor shall use care not to cut into live trunk tissue while maintaining the nut. The Contractor shall verify that the base meets the standard described herein each time a Date Palm is pruned.

3. Queen Palm (Syagrus romanzoffianum): loose petiole bases are to be removed each time the crown of a Queen Palm is maintained. Petiole bases that are attached to live trunk tissue shall be left undamaged.

4. King Palm (Archontophoenix cunninghamiana): loose petiole bases are to be removed each time the crown of a King Palm is maintained. Petiole bases that are attached to live trunk tissue shall be left undamaged.

5. Mexican Fan Palm (Washingtonia robusta): spent petiole bases are left uniformly long to form a base which shall extend no more than four (4) feet below the lowest live frond in the crown. Using hand tools, the Contractor shall skin the trunk area below the base clean without causing damage to live trunk tissue. The Contractor shall verify that the base meets the standard described herein each time a Mexican Fan Palm is pruned.

Page 145 ends

Item 18.

6. California Fan Palm (Washingtonia filifera): spent petiole bases are left uniformly long to form a nut which shall extend no more than eight (8) feet below the lowest live frond in the crown. Using hand tools, the Contractor shall skin the trunk area below the base clean without causing damage to live trunk tissue. The Contractor shall verify that the base meets the standard described herein each time a California Fan Palm is pruned.

7. Washingtonia filifera (California Fan Palm): spent petiole bases are left uniformly long to form a nut which shall extend no more than eight (8) feet below the lowest live frond in the crown. Using hand tools, CONTRACTOR shall skin the trunk area below the nut clean without causing damage to live trunk tissue. CONTRACTOR shall verify that the nut meets the standard described herein each time a California Fan Palm is pruned.

TREE REMOVAL
Tree removal consists of the removal of the entirety of a hardwood tree or palm tree and the removal of its root system.

1. The Contractor shall comply with all general specifications standards described herein.

2. The price given by the Contractor for tree removals shall be inclusive of all staff, materials and equipment necessary to remove trees as described herein. landscape irrigation components prior to the removal of a tree and its root system. The Contractor shall notify the City’s designated representative in writing of any condition that prevents the removal of a tree and/or the grinding of its root system.

The Contractor shall take all responsibility for any damage that occurs once the process of removing a tree and/or associated root grinding begins.

3. The Contractor shall comply with wildlife protection standards described herein whenever removing a tree.

4. The Contractor shall not remove any tree without first confirming that the tree being considered is indeed the tree to be removed. Any confusion should be resolved by contacting the City’s designated representative for assistance. The errant removal of trees shall be penalized up to the cost of the replacement.

5. During a tree removal, the Contractor shall maintain control of the tree and its parts at all times, which shall include the selection and use of proper techniques and equipment. At no time shall branches, limbs or tree trunks be allowed to freefall and create damage of any type. The Contractor will be held liable for loss of control incidents and shall pay for all damages and associated costs.

Page 146 ends

Item 18.

6. Cranes and other rigging equipment shall be properly certified, with evidence of such available for inspection prior to use of said equipment in the City. Crane operators shall be certified by the National Commission for the Certification of Crane Operators (NCCCO) and shall display current certification prior to operating a crane in the City. The use of cranes and certified operators shall not result in additional charges to the City beyond the unit price for the work being performed (e.g., the price for tree removal).

7. While loading and handling debris, the Contractor shall maintain control at all times so as not to result in damage to the public rights of way or private property. In addition, the Contractor shall not drop logs or trunks as to create undue noise or shock impact related damages to public and/or private property.

8. Except in hillside areas where the stump needs to remain for soil stability, in the event that the stump is not removed the same day as tree removal, the stump shall be removed as described herein, no more than thirty (30) days from the initial tree removal. The Contractor shall be responsible for maintaining a Tree Stump Removal List on a daily basis with such list provided to the City weekly. Should the removal of any stump not occur within the thirty (30) day period, the Contractor will remove the stump, within forty-eight (48) hours of notification by the City, at the Contractor’s expense. Stumps, including the root flare shall be ground to a depth of no less than eighteen (18) inches. Surface roots shall be traced and ground to a depth of no less than eight (8) inches.

9. Debris generated by stump grinding and root removal shall be removed from the site and replaced with a topsoil mix. Chips and stump grindings shall not be used as a backfill material.

10. As directed by the City’s designated representative, trees on hillsides should be removed to a depth of one inch below grade, cut at the angle of the grade. The indentation shall be filled by the Contractor with wood chips.

11. The Contractor shall be responsible for the repair of any private property including any irrigation system components damaged during a tree removal or stump grinding.

Repairs shall be made using components matching those that were damaged.

Page 147 ends

Item 18.

EXHIBIT B

SCHEDULE OF SERVICES
July 1, 2025 – June 30, 2027

Page 148 ends

Item 18.

EXHIBIT C

COMPENSATION
Awarded contract compensation is not to exceed $475,000 (annually) and unit pricing as noted below.

Page 149 ends

Item 18.

Page 150 ends

Item 18.

Page 151 ends

Item 18.

STAFF REPORT
5/14/2025
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize execution of Amendment No. 2 extending the term and compensation of the maintenance agreement with Conserve Landscape for the landscape lighting maintenance districts, project no 042623, in the amount of $910,537.50.

STAFF RECOMMENDATION:

Authorize execution of Amendment No. 2 extending the term and compensation of the maintenance agreement with Conserve Landscape for the landscape lighting maintenance districts, project no. 042623, in the amount of $910,537.50.

EXECUTIVE SUMMARY:

The City awarded a Request for Proposals (RFP) for Landscape Maintenance Services for Landscape Lighting and Maintenance Districts 1-40 Project No. 042623, on June 28, 2023, to Conserve Landscape LLC. The awarded agreement was for a two-year term (July 1, 2023 – June 30, 2025), in the amount of $1,821,075. The awarded contract term can be extended for two separate one-year term extensions based on language included in the RFP.

Conserve Landscape LLC is agreeable to extending its contract for the first additional one-year term extension and providing services at the existing monthly rate for all 40 districts of $60,697 and an annual not to exceed amount of $910,537.50.

FISCAL IMPACT:

The recommended action will not have a fiscal impact.

Attachment:

Amendment No. 2
Letter from Conserve

Page 152 ends

Item 19.
1 ORANGE\CCAMPOS\34530. 1 BBK: MARCH 2007
Amendment No. 2 to the Maintenance Services Agreement
Between the City of Coachella
and
Conserve Landcare LLC Project No. 042623

1. Parties And Date.

This Amendment No. 2 to the Maintenance Services Agreement ("Amendment No. 2 ") is made and entered into this 14th day of May, 2025 by and between the City of Coachella ("City") and Conserve Landcare LLC, ("Contractor"). City and Contractor are sometimes individually referred to as "Party" and collectively as "Parties" in this Amendment No.2.

2. Recitals.

2.1 Agreement. City and Contractor entered into that certain Agreement for Landscape Maintenance Service for the Landscape Maintenance Services for Landscape Lighting and Maintenance Districts 1-40 Project 042623 ("Agreement"), entered into on June 28, 2023.

2.2 Amendment. City and Contractor amended the Agreement for the first time to amend the term of the Agreement as set forth in this Amendment No. 1 on November 8, 2023 and desire to amend it a second time to extend the term of the agreement for one additional one-year term.

3. Amendments.

3.1. Term & Compensation. Section 3.1.2 and 3.3.1, of the Agreement are hereby deleted in their entirety and replaced with the following:

3.1.2 Term. The term of this Agreement shall be from July 1, 2023 to June 30, 2026, unless earlier terminated as provided herein. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement for one additional one-year term as stipulated in the RFP.

3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”C” (unchanged). The total compensation shall not exceed two million seven hundred thirty-one thousand and six-hundred twelve dollars and fifty cents ($2,731,612.50) without written approval of City’s City Council. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.2 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No.2.

Page 153 ends

Item 19.
2 ORANGE\CCAMPOS\34530. 1 BBK: MARCH 2007

3.3 Counterparts. This Amendment No.2 may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument.

IN WITNESS WHEREOF, the parties have executed this Amendment.No.2 as of the date first written above.

THE CITY OF COACHELLA CONSERVE LANDSCAPE LLC
By: _________________________ By:__________________________ William B. Pattison, Jr.

Interim City Manager
Attest:
____________________________
City Clerk
Approved as to Form:
____________________________
Carlos Campos, City Attorney

Page 154 ends

Item 19.

Proposal #410900
May 01, 2025
Alberto Gutierrez
City of Coachella LLMD 1-40, Project 042623
Public Works Department
53462 Enterprise Way
Coachella, CA 92236
Project Name: Conserve - 2025/2026 Landscape Maintenance Dear Alberto,
Thank you for the opportunity to submit our proposal for landscape maintenance services at City of Coachella LLMD 1- 40, Project 042623. We are experienced, equipped, and insured to perform requested services at your property.

Monthly Payment: $60,697.00
Annual Amount: $728,364.00
Start Date: 7/1/2025
End Date: 6/30/2026
Proposal Valid Until: 6/30/2025
Other: District 1 - $906.00 District 20 - $982.00
District 2 - $679.00 District 21 - $1,132.00
District 3 - $226.00 District 22 - $1,283.00
District 4 - $340.00 District 23 - $1,359.00
District 6 - $981.00 District 24 -
$14,647.00
District 7 - $491.00 District 25 - $830.00
District 9 - $717.00 District 27 - $1,359.00
District 10 - $94.00 District 28 - $1,774.00
District 11 - $226.00 District 29 - $1,585.00
District 12 - $340.00 District 30 - $1,736.00
District 13 - $1,585.00 District 31 - $1,661.00
District 14 - $491.00 District 32 - $3,020.00
District 15 - $566.00 District 33 - $1,359.00
District 16 - $8,305.00 District 34 - $226.00
District 17 - $2,567.00 District 35 - $453.00
District 18 - $1,963.00 District 36 - $1,359.00
District 19 - $1,774.00 District 38 - $1,283.00

Page 155 ends

Item 19.

Proposal #410900
District 39 - $1,388.00
District 40- $1,010.00
If this constitutes an agreement please sign as indicated, initial each page and return one original copy to our office.

Thank you for the opportunity to be of service to you. We look forward to working with you on this project.

Sincerely,
Jeffery Morris
Account Manager - Maintenance
[email protected] / +1 760 690 6239

Page 156 ends

Item 19.

Proposal #410900
Master Service Agreement
SECTION 1 – GENERAL:

The following terms and conditions (the "Terms") apply to and govern all services ("Services") provided by Conserve LandCare, LLC (collectively, "Contractor") for the benefit of client and its affiliates (collectively, "Customer") pursuant to any accepted statement of work, order, purchase order or proposal or any other agreement between the parties (each, a "SOW"). Any capitalized terms used herein have the same meanings as in the applicable SOW unless separately defined herein. These Terms shall be effective as of the date set forth on the first SOW. Notwithstanding anything to the contrary, Contractor shall have the right to reject any statement of work, order, purchase order, proposal or other document issued by Customer in Contractor's sole and absolute discretion.

SECTION 2 – TERMS OF PAYMENT:

Notwithstanding anything else to the contrary, all payments due hereunder shall be made to Contractor within thirty (30) days from date of invoice from Contractor or as otherwise provided for in each applicable written SOW. If Customer fails to pay any amount due hereunder and such amounts remain due and outstanding for more than fifteen (15) days after such payments are due, Customer shall pay interest at the rate of 1.5% per month (or the maximum allowed by law if less) on such past due amount from the due date thereof until the payment date. If Customer's account is past due, Contractor may, with written notice, suspend its obligation to perform Services until payment has been satisfied. During the period of such suspension, Customer agrees and understands that Contractor will not be liable for any costs or damages incurred by Customer, including but not limited to consequential damages to Customer or any other party that may arise from or be related to such suspension of Services. Customer agrees to pay all reasonable attorney's fees and all other costs incurred by Contractor to collect any past due amounts and related interest.

The contract pricing set forth in any SOW will be adjusted annually in accordance with the CPI for all Urban Consumers for the Region applicable to the SOW (Consumer Price Index) or 3%, whichever is greater.

Lien Rights: Customer understands and acknowledges that persons or companies furnishing labor and materials for the improvement on Customer's real property may have lien rights on Customer's real property (including, for the avoidance of doubt, any buildings located thereon), if such persons or companies are not paid for furnishing such labor and materials (collectively, "Lien Claimants"). Lien Claimants may include Contractor, any other party who contracts directly with Customer, or any party who gives Customer notice within sixty (60) days after such party first furnishes labor or materials for the improvement of Customer's real property. Customer further acknowledges and agrees to provide any notices received from any Lien Claimants to Customer's mortgage lender (the "Lender"). In addition, Contractor agrees to cooperate with Customer and the Lender with respect to the timely payment of all potential Lien Claimants solely resulting from the Services.

SECTION 3 – SOW TERM AND TERMINATION:

The term of each SOW, as specified in such SOW, shall automatically renew for continuous succeeding one (1) month terms, unless terminated in accordance with these Terms or such SOW or if either party provides a written notice of non-renewal of such SOW at least thirty (30) days prior to the expiration of the then current term to the other party.

Contractor shall have the right to terminate any SOW by written notice to Customer at any time if Customer fails to comply with any material provision of these Terms or any SOW and Customer does not cure such breach (i) within fifteen (15) days of written notice from Contractor in the case of any failure to make any payment, or (ii) within sixty (60) days of written notice from Contractor in the case of any other failure to comply. To the extent the sixty (60)- day cure period only applies, Contractor cannot withhold or suspend services scheduled to be performed during such sixty (60) day cure period.

Customer shall have the right to terminate any SOW by written notice to Contractor at any time if Contractor breaches any of its material obligations hereunder and does not cure such breach within sixty (60) days of written notice from Customer of such breach.

In the event of termination of an SOW, Customer shall pay Contractor (i) all amounts related to such SOW due through the effective date of the termination, (ii) any monies due for regular monthly scheduled maintenance related to such SOW, (iii) any monies due for Services related to such SOW performed on or prior to the effective date of the termination, and (iv) any other amounts or fees set forth in such SOW (including, but not limited to, any termination fees). Contractor shall not be entitled to payment for any Services provided pursuant to such SOW that were not performed substantially in accordance with the specifications and provisions of such SOW.

SECTION 4 – RIGHT TO REMEDY:

In the event Customer becomes dissatisfied with the Services, Customer must notify Contractor of such deficiencies in writing. Within sixty (60) days of written notice from Customer of Customer's dissatisfaction, Contractor has the right to remedy all deficient Services to the satisfaction of Customer's reasonable expectations and within the parameters of the SOW deliverables and acceptable industry practices.

SECTION 5 – LIMITATIONOF LIABILITY; DISCLAIMER OF WARRANTIES:

Contractor shall not have any liability related to any of the following:
(i) Death or decline in plant materials (a) due to improper selection, placement, or planting, or (b) not provided by Contractor; (ii) Damage or disease due to (a) improper irrigation not under the control of Contractor, (b) lack of water, or (c) irrigation in accordance with irrigation restrictions;

Page 157 ends

Item 19.

Proposal #410900
(iii) Exposed cables/wires or irrigation components/lines normally located below the surface; (iv) Flooding, storm, snow, wind, fire, lightning, cold, pandemic or other Act Of God or similar causes; (v) Damage caused by or to any item hidden in the landscape and not clearly guarded or marked; and (vi) Damage due to vandalism.

In no event shall either party be liable to the other for any special, incidental, indirect, consequential or contingent damages whatsoever, including, without limitation, loss of profits, injuries to property, whether or not such party has been advised of the possibility of such a loss, or whether the claim is for breach of contract, tort, breach of warranty, negligence or otherwise. The essential purpose of this section is to limit the potential liability of the parties arising out of these terms, the SOWs and the services provided thereunder. Customer acknowledges and agrees that its sole and exclusive remedy for any claim or damage arising from or otherwise related to these terms, any SOW or the services, whether in contract or in tort, shall be limited to the recovery of the lesser of: (A) The amount of actual direct monetary loss suffered by customer, or (B) The actual amount paid by customer to contractor for the specific services from which the customer’s claim or damages allegedly arose during the shorter of (i) The term of the applicable SOW, or (ii) The three (3) month period prior to the date on which the subject breach allegedly occurred. Except for any warranties set forth in a written SOW, Contractor makes no representations or warranties, whether written, oral, express or implied, with respect to the Services, and each party hereby expressly disclaims any and all implied warranties, including the warranties of merchantability and fitness for a particular purpose. Customer acknowledges and agrees that Contractor would not enter into these Terms or any SOW for the consideration given by Customer but for the limitations of liability and damages contained in these Terms, and that the right to receive the Services in exchange for the limitations in these Terms and the other consideration given by Customer for the Services constitute a bargain that is fair and reasonable.

SECTION 6 – INDEMNIFICATION:

Customer shall protect, indemnify, defend and hold Contractor and its owners, members, managers, officers, independent contractors, employees, subcontractors and agents (collectively, the "Contractor Parties") harmless from and against any and all claims, liabilities, demands, causes of action, losses or damages (including without limitation all liability for personal injury, property damage or commercial loss) and all costs and expenses (including without limitation attorneys' fees) (collectively, "Losses") incurred in connection therewith that may be asserted against or incurred by any of the Contractor Parties in connection with (i) Contractor's provision of the Services, (ii) Customer's breach of any SOW or these Terms, or (iii) any act, omission or misrepresentation of Customer or Customer's employees or agents.

Notwithstanding the foregoing, the parties agree that the Contractor is an independent contractor and that the Customer shall have no liability due to injury to the Contractor or Contractor’s agents or employees, unless such injury was caused in whole or in part by the Customer’s negligence.

SECTION 7 – PERMITS AND INSURANCE:

Contractor shall have any and all necessary permits, certificates and licenses required by the state and locality in which the property is located to perform the work set forth in each applicable SOW. Contractor shall produce and provide all such permits, certificates and licenses at the request of Customer to Customer or Customer's property manager. Furthermore, Contractor shall have all required Workman's Compensation Insurance coverage and Liability Insurance coverage (see below). Contractor also shall pay all local, state and federal taxes including sales and use taxes for the work set forth in each SOW. The parties agree that, at all times during the term of each SOW, Contractor will keep in force, with an insurance company licensed to do business in the state in which the property is located, the following policies:

Workers' Compensation Insurance: Coverage shall be provided as required by the state in which the property is located, subject to statutory limits, and Employer's Liability insurance with limits of no less than $100,000 per accident for bodily injury or disease.

Commercial General Liability Insurance: Coverage shall be written on a form at least as broad as the Insurance Services Office (ISO) Form CG 00 01 covering Commercial General Liability on an "occurrence: basis, including products and completed operations, property damage, bodily injury and personal and advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 in the aggregate. Customer shall be covered by this policy as an Additional Insured on a primary and non-contributory basis, utilizing endorsements at least as broad as the combination of ISO Form CG 20 10 04 13 for Ongoing Operations and ISO Form CG 20 37 04 13 for Products and Completed Operations.

Commercial Automobile Liability Insurance: Coverage shall be written on a form at least as broad as ISO Form CA 00 01, covering any automobile owned or hired by Contractor as well as non-owned automobiles used in connection with any SOW, subject to combined single limit of no less than $500,000. Customer shall be covered by this policy as an Additional Insured on a primary and non-contributory basis.

All policies shall include a waiver of subrogation in favor of Customer and shall provide that coverage will not be canceled without thirty (30) days prior written notice to Customer. Coverage may be canceled without thirty (30) days prior written notice to Customer only if such policy is canceled due to Contractor's non-payment of policy premiums.

SECTION 8 – NOTICES:

Any notices or other communications required or permitted hereunder or in connection with any SOW shall be in writing, and shall be deemed effectively given on the date when personally delivered, sent by express courier, sent electronically, or deposited in the mail, registered or certified, postage prepaid, return receipt requested, addressed to the party to be served, to the applicable address set forth on the applicable SOW, unless such party has provided an updated address to the other party pursuant to the provisions of this section.

Page 158 ends

Item 19.

Proposal #410900
SECTION 9 – MATERIALS, TOOLS AND CLEAN-UP:

Contractor shall be responsible for the security and welfare of Contractor's tools, construction equipment, vehicles, machinery and materials (collectively, "Equipment") while on Customer's property. All Equipment shall be safely and properly used and stored while on Customer's property.

All debris and waste materials produced by Contractor in the performance of the Services ("Waste") will be removed at the end of each day before Contractor departs from the property, so long as the weather permits. Contractor shall keep Customer's and any adjoining property free from accumulation of any Waste. Additionally, during Contractor's course of engagement and solely with respect to the performance of its Services, Contractor shall maintain free, clear and unobstructed egress and ingress with respect to Customer's property.

At the completion of the applicable Services under each SOW, Contractor shall remove from Customer's property all Waste and Equipment, and return all affected areas of the property to a "broom clean" condition. If Contractor fails to diligently proceed with the clean-up set forth in the preceding sentence within three (3) business days after receipt of a properly delivered notice from Customer described such failure, Customer may proceed with such clean-up and Contractor shall be responsible for the reasonable fees paid by Customer for such clean-up.

SECTION 10 – OTHER SERVICES:

Any Services not stated in a written SOW can be accomplished by Contractor at an additional charge to be negotiated by the parties before such Services are performed. Contractor shall obtain Customer's prior written approval before commencing any Services not stated in a written SOW or any Services which will result in any additional charge to Customer not contemplated in a written SOW.

SECTION 11 – PROFESSIONAL DEMEANOR:

All of Contractor's employees shall each wear identifying shirts, jackets or vests while on Customer's property. A foreman will be on the job supervising Contractor's employees at all times. No employee of Contractor shall directly or indirectly accept payment or compensation for any Services from any homeowner that is not a customer covered under any SOW from Customer.

SECTION 12 – CERTAIN COMMUNICATIONS:

The Terms of this section shall only apply when Customer is a property manager. Customer shall set up a procedure for comments by the residents which will then be promptly transmitted to Contractor. All related communications from Contractor shall be submitted to the property manager.

SECTION 13 – EMERGENCIES:

Contractor agrees to respond to all emergency situations within twenty-four (24) hours, and all other situations within two (2) business days after notification thereof. Contractor will respond with either written or verbal acknowledgement of the situation and provide Contractor's "plan of action". In order to proceed with any "plan of action," Contractor must receive Customer's written approval to proceed on such basis.

SECTION 14 – NON-SOLICITATION:

Customer acknowledges that Contractor provides a valuable service by identifying and assigning personnel to perform the services hereunder.

Customer further acknowledges that Contractor would be deprived of the benefits of its work force, and would experience substantial cost, if Customer were to hire, or contract with Contractor’s personnel after they have been introduced to Customer by Contractor. Accordingly, Customer agrees that during the term of this Agreement and for twenty-four (24) months thereafter, neither Customer, nor any of its affiliates, successors, or assigns, shall recruit, solicit, hire, or otherwise contract directly, or indirectly with any personnel of Contractor who have been introduced to Customer by Contractor, or who are, or have been assigned to perform work for Customer hereunder. Notwithstanding the foregoing, Customer may contract with any of Contractor’s personnel who: (i) had no previous direct contact with Customer; or (ii) have responded to a general, publicly-available advertisement for employment.

To the extent Customer fails to comply with this obligation, Customer shall pay to Contractor an amount equal to two years compensation of such personnel, based on the current rate of compensation paid to such personnel by Contractor as of the last date services were performed for Contractor.

SECTION 15 – MISCELLANEOUS:

A. Governing Law. These Terms and each SOW shall be governed by, and construed and enforced in accordance with, the laws of the state and locality in which the property is located, without regard to the conflict-of-laws provisions of such state.

B. Dispute Resolution/Arbitration. If a controversy, claim or dispute arises out of or relates to this Agreement or the breach thereof, and if the dispute cannot be settled through direct discussions, the parties agree to endeavor first to settle the dispute by mediation administered by the American Arbitration Association under its Commercial Mediation Procedures before reporting to arbitration. Each of the parties shall pay one half of the American Arbitration Association mediation fees including the fees charged by the mediator. Each of the parties shall bear their own attorney's fees in the mediation. THE PARTIES FURTHER AGREE THAT ANY CONTROVERSY,

CLAIM OR DISPUTE ARISING OUT OF OR RELATING TO THIS AGREEMENT, OR BREACH THEREOF, THAT IS NOT RESOLVED

THROUGH THE MEDIATION AS PROVIDED FOR THE IMMEDIATELYPRECEDING PARAGRAPH SHALL BE SETTLED BY

BINDING ARBITRATION IN THE COUNTY AND STATEIN WHICH THE PROJECT IS LOCATED, IN ACCORDANCE WITH THE COMMERCIAL ARBITRATION RULES OF THE AMERICAN ARBITRATION ASSOCIATION THEN IN EFFECT. THE ARBITRATOR

SHALL BE AN ATTORNEY ADMITTED TO PRACTICE LAW IN THE SPECIFIC STATEIN WHICH SERVICES ARE PROVIDED, WITH

Page 159 ends

Item 19.

Proposal #410900
AT LEAST FIFTEEN (15) YEARS OF BUSINESS LAW EXPERIENCE. THE AWARD RENDERED BY THE ARBITRATOR SHALL BE

FINAL AND NON-APPEALABLE AND MAY BE ENTERED AS A FINAL JUDGMENT IN ANY COURT HAVING JURISDICTION THEREOF. THE AWARD OF THE ARBITRATOR SHALL BE IN THE FORM OF FINDINGS OF FACT AND CONCLUSIONS OF LAW AND SHALL SET FORTH IN DETAIL THE LEGAL AND FACTUAL BASIS OF THE DECISION.

C. Attorneys Fees and Costs. The prevailing party in any arbitration or legal action (except for mediation as provided for in the immediately preceding) shall be entitled to an award of its attorney's fees and costs including the fees charged by the American Arbitration Association and the arbitrator. Each of the parties acknowledges and agrees that by entering into this Agreement and this arbitration provision that it is giving up its rights to trial by judge and jury and giving up its right to appeal.

D. Relationship of Parties/Independent Contractor. Contractor is an independent contractor of Customer, and these Terms and the SOW(s) shall not be deemed to create a partnership, joint venture or employment relationship.

E. Force Majeure. Contractor will not be liable or responsible to Customer for any delay, damage, loss, failure, or inability to perform caused by "Force Majeure". The term "Force Majeure" as used in this Agreement means the following: an act of God, strike, war, public rioting, lightning, fire, storm, flood, explosions, inability to obtain materials, supplies, epidemics, landslides, lightning storms, earthquakes, floods, storms, washouts, civil disturbances, explosions, acts of terrorism, breakage or accident to machinery or lines of equipment, temporary failure of equipment, freezing of equipment and any other cause whether of the kinds specifically enumerated above or otherwise which is not reasonably within the control of the party whose performance is to be excused and which by the exercise of due diligence could not be reasonably prevented or overcome..

F. Non-Waiver/Modification of Agreement. Failure by a party to require performance by the other party or to claim a breach shall not be construed as a waiver of any right. These Terms shall be binding upon, inure to the benefit of, and be enforceable by Customer, Contractor and Contractor's respective legal representatives, successors and permitted assigns. Unless otherwise provided by these Terms, Customer and Contractor may not change or modify these Terms except by a writing making specific reference to these Terms signed by both parties.

G. Assignment. Customer shall not assign these Terms and/or any SOW without the prior written consent of Contractor which shall not be unreasonably withheld or delayed.

H. Integration. The SOW(s) and these Terms represent the entire agreement between Customer and Contractor with regard to the subject matter therein and hereof, and supersede and terminate all prior oral or written agreements, understandings and/or representations between the parties. If there is a conflict between the terms of these Terms and any SOW, these Terms shall control. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not contained in this Agreement, and that no other agreement, statement or promise not contained in this Agreement will be valid and binding.

I. Survival of Terms. The provisions of these Terms shall survive any termination of any SOW.

J. Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original copy of this Agreement, and all of which, when taken together, shall be deemed to constitute but one and the same agreement.

K. Severability. If any term or provision of this Agreement shall be held invalid or unenforceable, the remainder of this Agreement shall not be affected thereby and every other term and provision of this Agreement shall be valid and enforced to the fullest extent permitted by law
IN WITNESS WHEREOF, the parties hereto have signed this Agreement as of the date first above written. THIS AGREEMENT CONTAINS A BINDING ARBITRATION PROVISION WHICH MAY BE ENFORCED BY THE PARTIES.

Accepted for Conserve LandCare, LLC by: Accepted for City of Coachella LLMD 1-40, Project 042623 by:

Signature Signature
Name / Title Name / Title
Date Date

Page 160 ends

Item 19.

STAFF REPORT
5/14/2025
TO: Honorable Mayor and City Council Members
FROM: Andrew Simmons, P.E., City Engineer
SUBJECT: Amendment No. 2 to the Reimbursement Agreement with Coachella Valley Association of Governments (CVAG) in an amount of $5,375,000 for plans, specifications, and estimates and right-of-way activities and appropriate $125,000 for the Interchange at State Route 86 on Avenue 50 project and Avenue 50 between Oates Lane and Cabazon Drive project, City Projects ST-81 and ST146.

STAFF RECOMMENDATION:
o Authorize the Interim City Manager and Mayor to Execute Amendment No. 2 to the Reimbursement Agreement with Coachella Valley Association of Governments (CVAG) in an amount of $5,375,000 for plans, specifications, and estimates and right-of-way activities, and;
o Appropriate $125,000 from Street DIF for the Interchange at State Route 86 on Avenue 50 and Avenue 50 between Oates Lane and Cabazon Drive, City Projects ST-81 and ST-146.

BACKGROUND:

On November 13, 2013, a reimbursement agreement was made and entered by and between the City of Coachella and the Coachella Valley Association of Governments for a total of $1,108,500 regional funds toward the engineering, design and environmental work for two projects along Avenue 50: a new bridge over the Coachella Valley Stormwater (CVS) Channel and a new interchange at State Route 86 (S-86). Amendment No. 1 provided additional funding for the bridge over the CVS Channel, City Project ST-69. Amendment No. 2 is for the New Interchange at State Route 86 on Avenue 50 (ST-81) and include improvements to an additional segment of Avenue 50 between Oates Lane and Cabazon Drive Project (ST-146), increasing the Regional Arterial Program Funding Contribution from $5,535,626 to $10,910,626,an increase of $5,375,000 to provide shovel ready plans, specifications and estimates (PS&E) and right-of-way (R/W). This Amendment is in response to the request made by the City on March 20, 2025. The CVAG Executive Committee approved it on April 28, 2025.

Page 161 ends

Item 20.

DISCUSSION/ANALYSIS:

Avenue 50 is classified as a primary arterial with bicycle facilities per the Mobility Element of the General Plan. Avenue 50 between Oates Lane and Cabazon Drive is currently a 2-lane road. The proposed roadway segment will have two lanes in each direction and include pedestrian and bicycle facilities on the southside of Avenue 50 within City right-of-way. The project is adjacent to the 4-lane bridge over the Whitewater Channel that is scheduled to begin construction in FY 25/26. The City has requested from CVAG additional regional funding for the final design phase (PS&E) and right-of-way acquisition of the Avenue 50 roadway widening between Oates Lane and Cabazon Drive and the Interchange at SR-86. This will make the project shovel ready, which will help make it more competitive as the City seeks to secure additional funding for the interchange and street improvements.

FISCAL IMPACT:

This amendment adds $5,000,000 to the Interchange at State Route 86 on Avenue 50. For this project, the City’s reimbursement to CVAG of the additional $1,250,000 in regional funding will be deferred until the project construction phase. The regional contribution for the segment on Avenue 50 between Oates Lane and Cabazon Drive is $375,000, and City share is $125,000. With this action, Council approves the appropriation of $125,000 from Street DIF (Fund 127).

ATTACHMENTS:

1. Amendment No. 2 to the Reimbursement Agreement

Page 162 ends

Item 20.

Contract #: CVAG 20-022B-02

AMENDMENT NUMBER TWO
to the

TWO-PROJECT AGREEMENT WITH THE CITY OF COACHELLA TO PROVIDE REGIONAL

FUNDS FOR PLANS, SPECIFICATIONS AND ESTIMATES AND RIGHT-OF-WAY

ACTIVITIES FOR A NEW BRIDGE OVER THE COACHELLA VALLEY STORMWATER CHANNEL ONLY ON AVENUE 50
This AMENDMENT NUMBER TWO is made and entered into this 28th day of April, 2025, by and between the Coachella Valley Association of Governments, a California joint powers agency (CVAG), and the City of Coachella (Agency), and is made with reference to the following background facts and circumstances. All other terms and conditions shall remain the same as stated in the original Agreement for a New Bridge Over the Coachella Valley Stormwater Channel and a New Interchange at State Route 86, both on Avenue 50.

The Engineering Design and Environmental Document work is completed for the two projects.

Amendment Number One provided additional funding for the Avenue 50 Bridge Over the Coachella Valley Stormwater Channel to complete plans, specifications and estimates (PS&E) and right-of-way (R/W). This Amendment Number Two authorizes CVAG to provide additional funding for the New Interchange at State Route 86 on Avenue 50 and include improvements to an additional segment of Avenue 50 between Oates Lane and Cabazon Drive Project, increasing the Regional Arterial Program Funding Contribution from $5,535,626 to $10,910,626, an increase of $5,375,000 to provide shovel ready plans, specifications and estimates (PS&E) and right-of-way (R/W). This amendment will also extend the time trigger for construction to July 1, 2029.

This amendment provides for the City to reimburse CVAG for deferred design costs should construction not go forward by the time trigger.

Summary
Original Authorization $ 1,505,000
Split: CVAG Share (75%): $1,108,500; Coachella share (25%): $396,500 Amendment Number One $ 5,902,835
Split: CVAG Share (75%): $4,427,126; Coachella share (25%): $1,475,709 Amendment Number Two $ 5,500,000
Split: CVAG Share (75%): $5,375,000; Coachella share (25%): $125,000

City share deferred to be reimbursed to CVAG during construction: $1,250,000 Total Authorized Allocation $ 12,907,835

Page 163 ends

Item 20.

IN WITNESS WHEREOF, the parties hereto have caused this Amendment Number Two to be executed by their duly authorized representatives on this date:

COACHELLA VALLEY ASSOCIATION CITY OF COACHELLA

OF GOVERNMENTS
By: _______________________________ By: _______________________________ Ted Weill, CVAG Chair Steven Hernandez, Mayor
ATTEST: ATTEST:

BY: _____ By:

Tom Kirk, CVAG Executive Director William Pattison, Interim City Manager

Page 164 ends

Item 20.

Page 165 ends

Item 20.

Page 166 ends

Item 20.

Page 167 ends

Item 20.

Page 168 ends

Item 20.

Page 169 ends

Item 20.

Page 170 ends

Item 20.

Lead Agency:

Project Name:

Project Description
Agency Project Manager:

Agreement Number:

Current Project Phase: PSR PS&E

PA/ED ROW
CON
Current Project Budget: PHASE FUND SOURCE PRIOR 24/25 25/26 26/27 27/28 28/29 Authorized Regional Funding to date:

Additional Regional Funding Request:

Current Time Trigger:

Proposed Time Trigger:

Project Schedule
Moving to Next Phase of Yes
Project Development? No
Scope Change? Yes
No
Proposed Scope Change:

Justification of Amendment Request:

Requested by (Date)
Project Map Attachment

CVAG REIMBURSEMENT AGREEMENT - AMENDMENT REQUEST FORM
PSR:

PA/ED:

PS&E:

ROW:

CON:

Start: Complete:

Page 171 ends

Item 20.

STAFF REPORT
5/14/2025
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Approve Resolution authorizing the application submittal for the Fiscal Year 2024 Emergency Management Performance Grant (EMPG), in the amount of $7,779.

STAFF RECOMMENDATION:

Approve Resolution authorizing the application submittal for the Fiscal Year 2024 Emergency Management Performance Grant (EMPG), in the amount of $7,779.

EXECUTIVE SUMMARY:

The County of Riverside has released its Emergency Management Performance Grant (EMPG).

The identified maximum per capital allocation the City of Coachella is eligible to receive is $7,779.

This grant does require a 100% match (1 to 1 ratio), thus the total expenditures must total $15,558 to receive the full allocation available to the City of Coachella.

Staff is recommending requesting these funds be used to recover costs for the city’s annual service contract with the County of Riverside Emergency Management Department for an Emergency Services Coordinator. The recommended submittal for reimbursement of staffing expenses for the Emergency Services Coordinator will total $7,779; this will reimburse city for County staffing expenses.

FISCAL IMPACT:

As the match amounts are already budgeted for in the current fiscal year, the recommended actions will have positive fiscal impact.

Attachment:

Resolution

Page 172 ends

Item 21.

Resolution No. 2025-18 Page 1
RESOLUTION NO. 2025-18

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COACHELLA,

CALIFORNIA AUTHORIZING THE CITY MANAGER TO ACT AS THE

AUTHORIZED AGENT TO FILE AND EXECUTE ALL RELATED PROJECT APPLICATION DOCUMENTS FOR THE FISCAL YEAR 2024 EMERGENCY

MANAGEMENT PREPAREDNESS GRANT (EMPG) ON BEHALF OF THE
CITY OF COACHELLA.

WHEREAS, by the City Council of the City of Coachella, a public entity established under the laws of the State of California, that the EMPG application be submitted to the County of Riverside for consideration;
WHEREAS, that the City of Coachella, a public entity, established under the laws of the State of California, hereby identifies the City Manager as the authorized agent to sign all related grant documents pertaining to the EMPG;
WHEREAS, Emergency Management is a prime concern of the all emergency management organization;
WHEREAS, the City has the resources available to provide a 100% in-kind match and complete the project;
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Coachella held on the 14
th day of May 2025, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Steven Hernandez, Mayor
City of Coachella
ATTEST:
_______________________________
Angela M. Zepeda, City Clerk
City of Coachella
APPROVED AS TO FORM:

Page 173 ends

Item 21.

Resolution No. 2025-18 Page 2
_______________________________
Carlos L. Campos, City Attorney
City of Coachella

STATE OF CALIFORNIA )

COUNTY OF RIVERSIDE )

CITY OF COACHELLA )
I, Angela M. Zepeda, City Clerk of the City of Coachella, do hereby certify that the foregoing is a full, true and correct copy of Resolution No. 2025-18 adopted by the City Council of the City of Coachella at a regular meeting therefore duly held and convened on the 14th day of May, 2025.
_____________________________
Angela M. Zepeda, City Clerk

Page 174 ends

Item 21.

STAFF REPORT
5/14/2025
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Adopt resolution recognizing the Local Hazard Mitigation Plan (LHMP) into the safety element of the general plan to establish conformance with the requirements of Assembly Bill No. 2140.

STAFF RECOMMENDATION:

Adopt resolution recognizing the Local Hazard Mitigation Plan (LHMP) into the safety element of the general plan to establish conformance with the requirements of Assembly Bill No. 2140.

EXECUTIVE SUMMARY:

The Disaster Mitigation Act of 2000 (DMA2000) established a national program for pre-disaster mitigation, which provides federal funding for projects that are not dependent on a presidential disaster declaration and streamlines the administration of disaster relief. To be eligible for federal disaster relief, DMA2000 requires local agencies to conduct a disaster mitigation planning process that includes a Local Hazard Mitigation Plan (LHMP). The LHMP for the City was developed in accordance with the DMA 2000 and followed FEMA’s 2011 Local Hazard Mitigation Plan guidance. The LHMP incorporates a process where hazards are identified and profiled, the people and facilities at risk are analyzed and mitigation actions are developed to reduce or eliminate hazard risk. The implementation of these mitigation actions, which include both short and longterm strategies.

On February 28, 2024, the LHMP was adopted and approved by the City Council. Cal OES and FEMA recently included new language allowing for compliance with Assembly Bill No. 2140 (AB 2140). AB 2140 is a state incentive that allows California counties and cities to adopt their current LHMPs into the Safety Element of the General Plans. Passed in 2006, Assembly Bill No. 2140 (AB 2140) allows California counties and cities to be considered for additional state costshare on eligible Public Assistance projects by adopting their current, FEMA-approved local hazard mitigation plans (LHMPs) into the Safety Element of their General Plan. This adoption, along with other requirements, makes the county or city eligible to be considered for part or all of its local-share costs on eligible Public Assistance projects to be provided by the state through the California Disaster Assistance Act (CDAA). AB 2140 compliance is not a requirement; however, if the city is compliant, it is eligible to be considered for an up to an additional 6.25% local share to

Page 175 ends

Item 22.
be funded by the state, essentially covering the entire local-share cost for eligible Public Assistance projects in the future.

FISCAL IMPACT:

None.

Attachment:

Resolution
City Adopted LHMP

Page 176 ends

Item 22.

Resolution No. 2025-19 Page 1
RESOLUTION NO. 2025-19

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COACHELLA,

ADOPTING THE LOCAL HAZARD MITIGATION PLAN INTO THE

SAFETY ELEMENT OF THE GENERAL PLAN IN ACCORDANCE WITH
THE REQUIREMENTS OF ASSEMBLY BILL 2140.

WHEREAS, the City Council of the City of Coachella, recognizes the threat that natural hazards pose to people and property within our community; and WHEREAS, undertaking hazard mitigation actions will reduce the potential for harm to people and property from future hazard occurrences; and WHEREAS, the U.S. Congress passed the Disaster Mitigation Act of 2000 emphasizing the need for pre-disaster mitigation of potential hazards; and WHEREAS, the Disaster Mitigation Act made available hazard mitigation grants to state and local governments; and
WHEREAS, an adopted Local Hazard Mitigation Plan (LHMP) is required as a condition of future funding for mitigation projects under multiple FEMA pre and post disaster mitigation grant programs; and
WHEREAS, on February 28, 2024, the City of Coachella, adopted a LHMP and this adoption demonstrates the jurisdiction’s commitment of fulfilling the mitigation goals and objectives as outlined in its LHMP; and
WHEREAS, the California Office of Emergency Services and Federal Emergency Management Agency, Region IX officials have reviewed and approved the City of Coachella’s Local Hazard Mitigation Plan; and
WHEREAS, adoption by the City Council demonstrates the jurisdiction’s commitment of fulfilling the mitigation goals and objectives outlined in its LHMP and legitimizes the plan and authorizes responsible agencies to carry out their responsibilities under the plan; and WHEREAS, local jurisdiction reimbursement for mitigation projects and cost recovery after a disaster is guided by Government Code Section 8685.9 (Assembly Bill 2140); and WHEREAS, in 2006, the state adopted Assembly Bill (AB) 2140 which added provisions specifying what is to be included in a LHMP and requiring a linkage between a local jurisdiction’s LHMP and the Safety Element of their General Plan; and
WHEREAS, AB 2140 requires a jurisdiction to adopt the LHMP into the Safety Element of the General Plan in order to be fully eligible for disaster relief funding under the California Disaster Assistance Act; and

NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF COACHELLA RESOLVE AS FOLLOWS:

Page 177 ends

Item 22.

Resolution No. 2025-19 Page 2

1. The City Council adopts its Local Hazard Mitigation Plan attached hereto as Exhibit A by reference into the safety element of the general plan in accordance with the requirements of AB 2140; and

2. The City will submit this adoption resolution to the California Office of Emergency Services and FEMA Region IX officials to establish conformance with the requirements of AB 2140.

Adopted by the City Council of the City of Coachella on the 14 th day of May 2025, by the following
roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Steven Hernandez, Mayor
City of Coachella
ATTEST:
_______________________________
Angela M. Zepeda, City Clerk
City of Coachella
APPROVED AS TO FORM:
_______________________________
Carlos L. Campos, City Attorney
City of Coachella

STATE OF CALIFORNIA )

COUNTY OF RIVERSIDE )

CITY OF COACHELLA )
I, Angela M. Zepeda, City Clerk of the City of Coachella, do hereby certify that the foregoing is a full, true and correct copy of Resolution No. 2025-19 adopted by the City Council of the City of Coachella at a regular meeting therefore duly held and convened on the 14th day of May, 2025.
_____________________________
Angela M. Zepeda, City Clerk

Page 178 ends

Item 22.
2022
Prepared by: Maritza Martinez
City of Coachella
12/1/2022

LOCAL HAZARD

MITIGATION PLAN

LOCAL HAZARD

MITIGATION PLAN

LOCAL HAZARD

MITIGATION PLAN

LOCAL HAZARD

MITIGATION PLAN

CONTACT INFORMATION

CITY OF COACHELLA
Name: George R Torres
Title: Streets Superintendent / Emergency Services
Coordinator
Address: 53462 Enterprise Way
City, State and Zip: Coachella, CA 92236

Page 179 ends

Item 22.
1 LOCAL HAZARD MITIGATION PLAN
December 2022

CONTACT INFORMATION

CITY OF COACHELLA
Name: Maritza Martinez
Title: Public Works Director
Address: 53462 Enterprise Way
City, State and Zip: Coachella, CA 92236
Direct Contact: (951) 818-4239
Fax: 7603981630
Email: [email protected]

Page 180 ends

Item 22.
2 LOCAL HAZARD MITIGATION PLAN
December 2022

PLAN ADOPTION/RESOLUTION
The City of Coachella will submit plans to Riverside County Emergency Management Department who will forward to California Governor’s Office of Emergency Services (CAL OES) for review prior to being submitted to the Federal Emergency Management Agency (FEMA). In addition, we will wait to receive an “Approval Pending Adoption” letter from FEMA before taking the plan to our local governing bodies for adoption. Upon approval, the City of Coachella will insert the signed resolution.

Page 181 ends

Item 22.
3 LOCAL HAZARD MITIGATION PLAN
December 2022

EXECUTIVE SUMMARY
The purpose of this local hazard mitigation plan is to identify the City’s hazards, review and assess past disaster occurrences, estimate the probability of future occurrences, and set goals to mitigate potential risks to reduce or eliminate long-term risk to people and property from natural and manmade hazards.

The plan was prepared pursuant to the requirements of the Disaster Mitigation Act of 2000 to achieve eligibility and potentially secure mitigation funding through Federal Emergency Management Agency (FEMA) Flood Mitigation Assistance, Pre-Disaster Mitigation, and Hazard Mitigation Grant Programs.

The City of Coachella’s continual efforts to maintain a disaster-mitigation strategy is on-going. Our goal is to develop and maintain an all-inclusive plan to include all jurisdictions, special districts, businesses, and community organizations to promote consistency, continuity, and unification.

The City’s planning process followed a methodology presented by FEMA and CAL-OES which included conducting meetings with the Operational Area Planning Committee (OAPC) coordinated by Riverside County Emergency Management Department (EMD) comprised of participating Federal, State and local jurisdictions agencies, special districts, school districts, non-profit communities, universities, businesses, tribes, and the general public.

The plan identifies vulnerabilities, provides recommendations for prioritized mitigation actions, evaluates resources, identifies mitigation shortcomings, provides future mitigation planning and maintenance of existing plan.

The plan will be implemented upon FEMA approval.

Page 182 ends

Item 22.
4 LOCAL HAZARD MITIGATION PLAN
December 2022

TABLE OF CONTENT
Table of Contents
CONTACT INFORMATION.......................................................................................................................1 PLAN ADOPTION/RESOLUTION .............................................................................................................2 EXECUTIVE SUMMARY...........................................................................................................................3 TABLE OF CONTENT...............................................................................................................................4 SECTION 1.0 - COMMUNITY PROFILE ...................................................................................................6

1.1 CITY MAP ..............................................................................................................................6

1.2 GEOGRAPHY AND CLIMATE DESCRIPTION........................................................................6

1.3 BRIEF HISTORY.....................................................................................................................7

1.4 ECONOMY DESCRIPTION.....................................................................................................7

1.5 POPULATION AND HOUSING .............................................................................................10

1.6 DEVELOPMENT TRENDS AND LAND USE.........................................................................11 SECTION 2.0 - PLANNING PROCESS...................................................................................................12

2.1 LOCAL PLANNING PROCESS .............................................................................................12

2.2 PARTICIPATION IN REGIONAL (OA) PLANNING PROCESS..............................................13

2.3 DATES AVAILABLE FOR PUBLIC COMMENT.....................................................................13

2.4 PLANS ADOPTED BY RESOLUTION...................................................................................13 SECTION 3.0 – UPDATES AND MITIGATION ACTIONS.......................................................................14

3.1 UPDATES TO 2022 LHMP PLAN..........................................................................................14

3.2 HAZARD UPDATES..............................................................................................................14

3.3 MITIGATION ACTIONS AND UPDATES...............................................................................14

3.4 2017 PLAN MITIGATION ACTIONS (HISTORICAL REFERENCE).......................................14

3.5 2022 LHMP MITIGATION ACTIONS .....................................................................................17

3.6 Critical Facilities and Infrastructures ......................................................................................19

3.7 Estimated Property Loss 2022...............................................................................................19

3.8 Table Replacement Values....................................................................................................19 SECTION 4.0 – HAZARD IDENTIFICATION AND RISK ASSESSMENT................................................20

4.1 Hazard Identification..............................................................................................................20

4.2 LIST OF COUNTY AND CITY HAZARDS..............................................................................21

4.3 Disaster Declaration History ..................................................................................................22

4.4 Hazard Profiles......................................................................................................................27

4.5 Vulnerability Asssessment …………………………………………………………………………35 SECTION 5.0 – COMMUNITY RATING SYSTEM...................................................................................40

5.1 REPETITIVE LOSS PROPERTIES .......................................................................................40

5.2 NATIONAL FLOOD INSURANCE PROPERTIES..................................................................40 SECTION 6.0 - CAPABILITIES ASSESSMENT ......................................................................................42

6.1 REGULATORY MITIGATION CAPABILITIES .......................................................................42

6.2 ADMINISTRATIVE/TECHNICAL MITIGATION CAPABILITIES .............................................43

6.3 FISCAL MITIGATION CAPABILITIES ...................................................................................44

6.4 MITIGATION OUTREACH AND PARTNERSHIPS ………………………………………………45

6.5 FUNDING OPPORTUNITIES ................................................................................................45 SECTION 7.0 - PLAN IMPLEMENTATION AND MAINTENANCE PROCESS ........................................46 SECTION 8.0 INCORPORATION INTO EXISTING PLANNING MECHANISMS.....................................47 SECTION 9.0 - CONTINUED PUBLIC INVOLVEMENT..........................................................................48 APPENDIX A – PUBLIC NOTICES AND MAPS......................................................................................49 APPENDIX B – INVENTORY WORKSHEETS........................................................................................57 APPENDIX C – PLAN REVIEW TOOL/CROSSWALK ............................................................................58

Page 183 ends

Item 22.
5 LOCAL HAZARD MITIGATION PLAN
December 2022

Page 184 ends

Item 22.
6 LOCAL HAZARD MITIGATION PLAN
December 2022
SECTION 1.0 - COMMUNITY PROFILE

1.1 CITY MAP
Figure 1-1: Map of Coachella Planning Area

1.2 GEOGRAPHY AND CLIMATE DESCRIPTION
Coachella is a city in Riverside County, California; it is the easternmost city in the region collectively known as the Coachella Valley. It is located 28 miles east of Palm Springs, 72 miles east of Riverside, and 130 miles east of Los Angeles.

The eastern half of the Coachella Valley is below sea level, and the area's average elevation is 68 feet (35 m) below sea level. The Salton Sea, a saltwater lake located about 10 miles (16 km) South of Coachella, lies 227 feet (69 m) below sea level.

The city also lends its name to the Coachella grapefruit; the town's stretch of State Route 111 is named Grapefruit Boulevard in its honor. Coachella is an area which contains large yearround agricultural corporate farms and fruit groves, particularly of citrus (lemons, oranges, grapefruit) and date palms;
Harrison Street or State Route 86 is declared historic U.S. Route 99, the major thoroughfare that connects with Interstate 10 a few miles north of town.

Page 185 ends

Item 22.
7 LOCAL HAZARD MITIGATION PLAN
December 2022

1.3 BRIEF HISTORY
Known as the "City of Eternal Sunshine", Coachella is largely a rural, agricultural, familyoriented community in the desert and one of the state's fastest growing cities in the late 20th century. When it first incorporated back in 1946, it had 1,000 residents.

The city was originally founded as Woodspur in 1876, when the Southern Pacific Railroad built a rail siding on the site. In the 1880s the indigenous Cahuilla tribe sold their land plots to the railroads for new lands east of the current town site, and in the 1890s, a few hundred triquetrous took up settlement along the tracks.

The origin of the name Coachella is unclear, but in 1901 the citizens of Woodspur voted on a new name for their community; at their town hall meeting, the homeowners settled on "Coachella". Some locals believe it was a misspelling of Conchilla, a Spanish word for the small white snail shells found in the valley's sandy soil, vestiges of a lake which dried up over 3,000 years ago.

Coachella began as a 2.5-square-mile (6.5 km2) territory gridded out on the mesquite-covered desert floor. Not until the 1950s did Coachella begin to expand into its present range, about 32 square miles (83 km2), an area which contained large year-round agricultural corporate farms and fruit groves, particularly of citrus (lemons, oranges, grapefruit) and date palms.

Coachella became a city in 1946. During the incorporation voting process, the first city council was tentatively elected: Lester C. Cox, T. E. Reyes, John W. Westerfield, Lester True, and Paul S. Atkinson. Also elected on November 26, 1946, were City Clerk Marie L. Johnson and City Treasurer John C. Skene. John Westerfield was appointed mayor at the first meeting.

1.4 ECONOMY DESCRIPTION
The Coachella Valley economy is based primarily on service-related industries and agriculture.

Most of the jobs are in retail, tourism & hospitality, construction, and healthcare. Next to retail and tourist services, which are primarily in Palm Springs and Palm Desert, agriculture is the largest industry in the Coachella Valley with over 10% of the companies in the agri-business sector. Local farmers rank within the top 10 in California. The Coachella Valley’s main cash crops include over 30 varieties of grove and vegetable crops such as citrus fruits, dates, table grapes, melons, corn, lettuce, carrots, and broccoli. In addition, a number of specialty vegetables are grown including avocados, figs, persimmons and greenhouse peppers. Much of the packing and distribution of agricultural products is done around Indio.

Page 186 ends

Item 22.
8 LOCAL HAZARD MITIGATION PLAN
December 2022
Figure 1-2: Jobs by Sector for the City of Coachella
Jobs by Sector 2017:

Jobs by Sector 2021:

Source: datausa.io

Page 187 ends

Item 22.
9 LOCAL HAZARD MITIGATION PLAN
December 2022
Table 1-1: List of Major Employers for the City of Coachella Company Name Category Employment
Coachella Valley USD Public School District 502
Spotlight 29 Casino Entertainment 496
Ernie Ball/Paladar Manufacturer 392
Armtec Defense (Subsidiary of
Esterline Defense Tech Ordnance & Accessories 232
Coachella Valley Water District Public Water Agency 192 Teserra Outdoors (formerly California
Pools) Pool Builder 184
Augustine Casino Entertainment 179
Valley Pride Agriculture 116
Cardenas Market Grocery Store 110
Coca-Cola Enterprises Inc Distribution 100

Page 188 ends

Item 22.
10 LOCAL HAZARD MITIGATION PLAN
December 2022

1.5 POPULATION AND HOUSING
Table 1-2: Population and Housing Characteristics for the City of Coachella source: census.gov

Page 189 ends

Item 22.
11 LOCAL HAZARD MITIGATION PLAN
December 2022

1.6 DEVELOPMENT TRENDS AND LAND USE
During the past economic boom ending in 2007 many housing developments were left unfinished. Many of these are to the west and in the center of the City of Coachella and if not built out have begun to build again. This construction activity has significantly increased Coachella’s residential density infill. The construction activity will provide many residential communities with mobility connectivity and drainage infrastructure that had remained unfinished.

Since 2020 the City has also seen a significant amount of high density housing constructed in the city’s center and this has increased population in the City’s center. Regional improvements needed to address significant flood events are still unfunded and continue to pose a hazard to flood prone areas; the increase in population to the city’s center has increased the city’s vulnerability for flood prone events. The increased residential density infill has not increased the city’s vulnerability for heat or earthquake events as the new structures are seismic in their design qualities and near critical infrastructure to support downtown residents.

Table 1-3: Housing Characteristics for the City of Coachella Housing Type Number of
Units
Percent of
Total Units
Single Family Detached 7,509 70.6 %
Single Family Attached 329 3.1 %
Multi-family: 2 to 4 units 1,002 9.4 %
Multi-family: 5 units plus 1,162 10.9 %
Mobile Home 629 5.9 %
Total 10,631 100 %

Page 190 ends

Item 22.
12 LOCAL HAZARD MITIGATION PLAN
December 2022
SECTION 2.0 - PLANNING PROCESS

2.1 LOCAL PLANNING PROCESS
Representatives from multiple County (City, District) departments met several times to identify and prioritize appropriate mitigation strategies. Personnel involved in these meetings included senior management and staff from the following divisions: Emergency Services Division (Emergency Management Coordinator), Development Services Department (Development Services Director, Planning Manager) Public Works Department (Public Works Director and Street Supervisor) and Engineering Department (Engineering Technician). The group was made up of planners, building department officials, facility managers, civil engineers, and emergency managers. Each staff member was invited to participate in the updating process of the LHMP and attend meetings via emails and phone calls.

The local Planning Committee Meetings included a discussion of updates from the regional meetings and focused on the local planning process. All meetings included the attendees noted above. Meetings were held at the City’s EOC and the meetings were each focused at different topics correspondent to available existing resources and identifying how to address hazards.

The focus of each meeting was as follows: Identify and discussed hazards, discussed Hazards and departments to confirm data, discussed future infrastructure and planning projects, and discussed hazards addressed by these future improvements. We also reviewed drafts of planning sections of LHMP and requested revisions to certain sections.

Table 2-4: Hazard Mitigation Planning Committee
Agency Department Name & Title
City of Coachella Administration Gabriel Martin, City Manager City of Coachella Economic Development Celina Jimenez, Economic Development Director City of Coachella Development Services Gabriel Perez, Development Services Director City of Coachella Public Works Maritza Martinez, Public Works Director City of Coachella Public Works Alex Alarcon, Streets Supervisor City of Coachella Engineering Andrew Simmons, City Engineer Riverside County Sherriff Lieutenant Randy Vasquez, Assistant Chief of Police CalFire Fire Richard Tovar, Division Chief
Riverside County EMD Maricarmen Aguirre, Emergency Services Coordinator

Page 191 ends

Item 22.
13 LOCAL HAZARD MITIGATION PLAN
December 2022

2.2 PARTICIPATION IN REGIONAL (OA) PLANNING PROCESS
The City of Coachella participated in various Riverside County meetings to obtain the support in updating the City’s LHMP:
• OAPC (Operational Area Planning Committee) Meetings
o March 24, 2022
o May 26, 2022
o July 28, 2022
o November 3, 2022
• LHMP One-On-One Meetings
o September 27, 2022
o October 18, 2022

2.3 DATES AVAILABLE FOR PUBLIC COMMENT
The City of Coachella conducted opportunities for the public to comment and provide suggestions throughout the updating process of the plan.
• City of Coachella Website
o Dates posted: 11/17/2022 – 12/31/2022
o A screenshot of this public opportunity is provided in Appendix A o Responses were collected and given consideration when the city developed their mitigation plan
• Community outreach and engagement
o Teen CERT class: 07/18/2022 – 07/20/2022
o A screenshot of the agenda is provided in Appendix A

2.4 PLANS ADOPTED BY RESOLUTION
Upon approval by FEMA, the LHMP will be presented to the Coachella City Council in a public meeting for adoption via an official Resolution.

Page 192 ends

Item 22.
14 LOCAL HAZARD MITIGATION PLAN
December 2022
SECTION 3.0 – UPDATES AND MITIGATION ACTIONS

3.1 UPDATES TO 2022 LHMP PLAN
Coachella’s planning team has reviewed the hazards that affect the City and summarized their frequency of occurrence, spatial extent, potential magnitude, and significance specific to Coachella and determined there are no new hazards or priorities since approval of the 2017 LHMP.

3.2 HAZARD UPDATES
The hazard identified in the 2022 LHMP update remain similar to the 2017 LHMP.

3.3 MITIGATION ACTIONS AND UPDATES

3.3.1 GOALD AND OBJECTIVES
❖ Goal 1: Aggressive public education campaign in light of predictions. ❖ The mitigation actions highlighted are focused on the City’s high priority hazards: flood, earthquake and extreme heat.
▪ Objective 1.1: Provide timely notification and direction to the public of imminent and potential hazards.
▪ Objective: 1.2: Increase public awareness about the nature and extent of hazards they are exposed to, where they occur, what is vulnerable, and recommended responses to identified hazards (i.e. both preparedness and response).

1.2.1: Create/continue an outreach program, provide educational resources, develop and provide training
❖ Goal 2: Reinforce emergency response facilities.
❖ Goal 3: Fire sprinkler ordinance for all structures.

3.4 2017 PLAN MITIGATION ACTIONS (HISTORICAL REFERENCE) The 2017 mitigation strategies and projects are listed in the following table:

Table 3-5: 2017 Plan Mitigation Actions
2017 LHMP Mitigation Actions Table
Type of
Hazard
Mitigation
Actions
Departments/Jurisdictions Status
Update
Funding
Source
Status
of
moving
to

Page 193 ends

Item 22.
15 LOCAL HAZARD MITIGATION PLAN
December 2022
2022
LHMP
Extreme
Heat
Staff has
received
training and
the city’s
senior center
and/or
community
center will be
available for
cooling and
warming
centers in
addition to the
regular hours
that they
serve
City of Coachella Public
and Senior Center
Ongoing City Funding Yes
Flood Coachella
Valley Storm
Water
Channel –
Physical Map
Revision
(CVSC PMR):

Places a
portion of the
City within a
special flood
hazard area
Coachella Valley Water
District
Effective
early 2018
Proposition 1 No
Flood Storm Water
Master Plan:

This master
plan identifies
facilities and
locations to
manage the
flood hazards
identified in
the CVSC PMR
and for other
areas (Oasis,
Mecca, North
Shore, etc.)
Coachella Valley Water
District
Completed
2021
Proposition 1 No
Flood Coachella
Valley Storm
Water
Channel
Coachella Valley Water
District
Completed Proposition 1
and Coachella
Valley
Mountain
No

Page 194 ends

Item 22.
16 LOCAL HAZARD MITIGATION PLAN
December 2022
Improvement
Project:

Avenue 54 to
the Thermal
Drop
Structure; This
will manage
the flooding
hazard
identified by
the Coachella
Valley Storm
Water
Channel
Conservancy
Fund
Earthquake EOC activation
training and
table-top
exercises for
city staff allied
agencies
City of Coachella Annual and
Ongoing
Emergency
Management
Performance
Grant
No
Fire Home Fire
Campaign
Install smoke
detectors in
older homes
in the city
Red Cross, Riverside
County Fire Department,
Riverside County Sherriff,
AmeriCorps, City of
Coachella
Completed
February
2017
Red Cross
Campaign
No
Fire Design of a
second Fire
Station: A
secondary
location will
provide for
adequate
response
times to its
community
City of Coachella - City
Engineer
Not moving
forward at
this time
Development
Fees
No
Flood Coachella
Valley Storm
Water
Channel –
Physical Map
Revision
(CVSC PMR):

Places a
portion of the
City within a
special flood
hazard area
Coachella Valley Water
District
Effective
early 2018
Proposition 1
and Coachella
Valley
Mountain
Conservancy
Fund
No

Page 195 ends

Item 22.
17 LOCAL HAZARD MITIGATION PLAN
December 2022

3.5 2022 LHMP MITIGATION ACTIONS
The City of Coachella has identified its high priority hazards as earthquake, extreme heat, and flood which is why its mitigation actions listed below are its main focus and considered high priority. (See Section 4.1)
The 2022 mitigation strategies and projects are listed in the following table.

Table 3-6: 2022 Plan Mitigation Actions
2022 LHMP Mitigation Actions Table
Type of
Hazard
Mitigation Actions Departments/Jurisdictions Status Update Funding Source
Extreme
Heat
City has acquired a
property that can
be used as a
cooling center;
tenant
improvement are
ongoing. Cooling
and Heating
Centers are open
in the City yearround MondayFriday.

City of Coachella Public
and Senior Center
Ongoing
2022-2027
City funding
Extreme
Heat
The City added
over 300 trees this
fiscal year and we
actively search for
additional urban
greening and
forestry funding to
fund the expansion
of the City’s urban
forest
City of Coachella Public
Works and Engineering
Ongoing
(2022-2027)
Urban
Greening and
Proposition 1
Extreme
Heat Develop heataction plan
specific to
vulnerable
populations, such
as the elderly and
individuals with
chronic health
conditions.

Coordinate with
City of Coachella
Public Works Department
and Emergency
Management Department
2022-2027 Emergency
Management
Performance
Grant

Page 196 ends

Item 22.
18 LOCAL HAZARD MITIGATION PLAN
December 2022
healthcare
providers and
social services to
ensure at-risk
individuals
receive
appropriate
support.

Earthquake Invest and
promote in
earthquake early
warning systems
that provide
residents and
businesses with
crucial seconds to
minutes of warning
before strong
shaking.

City of Coachella
Development Services
Department
2022-2027 City
Earthquake Require new builds
to adhere to the
current updated
Seismic building
standards.

City of Coachella
Development Services
Department
Annual and
Ongoing
(2022-2027)
City
Earthquake Community
Shelters: purchase
a large facility that
can be used as a
community shelter
and improved to
serve community.

City of Coachella
Public Works Department
Purchased
2023
Tenant
Improvements
Needed 2023-
2027
City
Flood State Route
86/Avenue 50
Interchange
Project
Construct a new
Avenue 50 bridge
structure over the
Whitewater
River/Coachella
Valley Stormwater
Channel (CVSC).

City of Coachella
Engineering Department
and Caltrans
2022-2027 HBP (State
Highway
Bridge
Program) and
CVAG
(Coachella
Valley
Association of
Governments)

Page 197 ends

Item 22.
19 LOCAL HAZARD MITIGATION PLAN
December 2022

3.6 Critical Facilities and Infrastructures
Critical facilities are facilities that pose unacceptable risks if severely damaged or become non-operational.

Below is a table of critical facilities in the City of Coachella.

Critical Facilities and Infrastructures
Critical Facilities Type Number
Emergency Operations Center 1
City Hall 1
Fire Stations 1
Water Reservoirs 2
Water Treatment Plants 6
Waste Water Treatment Plants 1
Maintenance Yards 1
Senior Community Centers 1
Schools 8
Radio Repeaters 1

3.7 Estimated Property Loss 2022
Source: Riverside County Assessor

3.8 Table Replacement Values
Name of Asset Replacement
Value ($)
Occupancy/
Capacity #
Hazard Specific Info.

City Hall 2,200,500 165 Unreinforced masonry
Fire Department 1,500,000 60 secured perimeter
Corporate Yard 3,750,000 800 secured perimeter
Coachella Valley Unified School District (10 schools)

Page 198 ends

Item 22.
20 LOCAL HAZARD MITIGATION PLAN
December 2022
Bobby G. Duke Middle School $34,000,000 900 secured campuses Cesar Chavez Elementary $26,000,000 669 secured
Coachella Valley HS $90,000,000 1712 secured
Coral Mountain Academy $26,000,000 900 secured
Valley View Elementary $23,000,000 580 secured
Palm View Elementary $25,000,000 630 secured
Peter Pendleton Elementary $22,000,000 560 secured
Valle del Sol Elementary $26,000,000 900 secured
Coachella Community Center $1,350,000 120 Unsecured perimeter Public Utilities (Water /
Wastewater)
$37,590,000 n/a
SECTION 4.0 – HAZARD IDENTIFICATION AND RISK ASSESSMENT

4.1 Hazard Identification
The Hazard Mitigation Planning Committee conducted a hazard identification study to determine the hazards that threaten the planning area. The following data sources were used for this hazard identification:
2015 City of Coachella General Plan, 2022 Riverside County LHMP Survey, 2018 Riverside County MJLHMP, FEMA Disaster Declaration Database, and FEMA National Risk Index (NRI) Comparison Report. Using existing natural hazards and input gained through the kickoff planning meeting, the Hazard Mitigation Planning Committee agreed upon a list of hazards that could affect the City.

To assist in ranking the identified hazards, the following scale for rating was utilized.:

Severity Probability
0- Does not apply 0- Does not apply
1- Negligible damage/injuries 1- Unlikely (<1% chance in next 100 years) 2- Limited damage/injuries 2- Possible (1%-10% chance in next year) 3- Critical damage/injuries 3- Likely (10%-100% chance in next 10 years) 4- Catastrophic damages 4- Highly likely (near 100% in next year) Table 4-7: City of Coachella Hazard Identification risk Matrix 2022 Hazard SEVERITY
0 - 4

PROBABILITY
0 - 4

RANKING
1-24

MITIGATION

PRIORITY
EARTHQUAKE 3 3 1 High
FIRE 1 2 7 Medium
FLOOD 1 4 3 High
AQUEDUCT FAILURE 1 1 16 Low
DROUGHT 1 2 5 Low
STORM 2 3 4 Low
INSECT INFESTATION 1 2 17 Low

Page 199 ends

Item 22.
21 LOCAL HAZARD MITIGATION PLAN
December 2022

4.2 LIST OF COUNTY AND CITY HAZARDS
The City of Coachella and Riverside County have similar hazards that affect their jurisdiction; however, the rankings of their hazards are slightly different. Below is a table that illustrates the difference between each of their hazards for the 2022 LHMP.

Table 4-8: Ranking of County and City Hazards
Riverside County 2017
Hazards
Ranking City of Coachella 2022
Hazards
Ranking
Earthquake 1 Earthquake 1
Pandemic Flu 2
Extreme Weather –
Heat
2 Wildland Fire 3 Flood 3
Electrical Failure 4 Storm 4
Emergent
Disease/Contamination 5 Drought
5 Cyber Attack 6 Electrical Failure 6
Terrorist Event 7 Fire 7
Communications
Failure 8
Cyber Attack/Cyber
Terrorism 8
Flood 9 Pandemic 9
Civil Disorder 10 Transportation Failure 10
Drought 11 Communications Failure 11
Nuclear/Radiological
Incident 12 Civil Disorder 12
LANDSLIDE 0 0 24 Low
TORNADO 0 0 25 Low
EXTREME WEATHER - HEAT 2 4 2 High
CIVIL DISORDER 2 2 12 Low
COMMUNICATIONS FAILURE 1 2 11 Low
CYBER ATTACK/ CYBER TERRORISM 1 2 8 Low
DAM FAILURE 0 0 23 Low
ELECTRICAL FAILURE 3 3 6 Medium
HAZARDOUS MATERIALS INCIDENT 2 1 18 Low
JAIL/PRISON EVENT 2 2 15 Low
NUCLEAR INCIDENT 4 2 20 Low
PIPELINE DISRUPTION 2 3 19 Low
RADIOLOGICAL INCIDENT 2 1 21 Low
TERRORIST EVENT – MASS CASUALTY

INCIDENT (MCI)
2 2 13 Low
TRANSPORTATION FAILURE 2 4 10 Low

WATER SUPPLY DISRUPTION /

CONTAMINATION
1 2 22 Low
EMERGENT DISEASE / CONTAMINATION 2 2 14 Low
PANDEMIC 2 2 9 Low

Page 200 ends

Item 22.
22 LOCAL HAZARD MITIGATION PLAN
December 2022
Extreme Weather 13
Terrorist Event – Mass
Casualty Incident (MCI)
13 Transportation Failure 14
Emergent
Disease/Contamination
14 Dam Failure 15 Jail/Prison Event 15
Aqueduct 16 Aqueduct Failure 16
Tornado 17 Insect Infestation 17
Insect Infestation 18
Hazardous Materials
Incident
18 Jail/Prison Event 19 Pipeline Disruption 19
Pipeline Disruption 20 Nuclear Incident 20
Landslide 21 Radiological Incident 21
HazMat Incident 22
Water Supply
Disruption/Contamination
22 Water Supply
Disruption/Contamination 23 Dam Failure 23

4.3 Disaster Declaration History
One method to identify hazards based on past occurrences is to look at what events triggered federal and/or state disaster declarations within the Operational Area (OA). Disaster declarations are granted when the severity and magnitude of the event’s impact surpass the ability of the local government to respond and recover. When the local government’s capacity has been surpassed, a state disaster declaration may be issued, following the local agency’s declaration, allowing for the provision of state assistance. Should the disaster be so severe that both the local and state government’s capacity is exceeded, a federal disaster declaration may be issued allowing for the provision of federal disaster assistance.

Riverside County has experienced 50 federal declarations since 1990 and 10 state declarations since 2015. Out of these 61 declarations 1 was associated with and earthquake event, 2 from biological events, 2 from freezing events, 3 from flooding events, 14 from severe storms, 34 from fires, 1 with hurricane (for evacuations stemming from Hurricane Katrina in 2005).

Table 4-9: Summary of Federal Declarations in Riverside County 1990 to 2022 Year Disaster
Type
Disaster Cause County Disaster
Number
Federal
Declaration Date
1990 Fire Fires Riverside DR-872 6/30/1990
1991 Freezing Severe Freeze Riverside DR-894 2/11/1991
1992 Earthquake Earthquake &
Aftershocks
Riverside DR-947 7/2/1992

Page 201 ends

Item 22.
23 LOCAL HAZARD MITIGATION PLAN
December 2022
1993 Flood Severe Winter
Storm, Mud &
Landslides, &
Flooding
Riverside DR-979 2/3/1993
1994 Fire Fires,
Mud/Landslides,
Flooding, Soil
Erosion
Riverside DR-1005 10/28/1993
1995 Severe
Storm
Severe Winter
Storms, Flooding
Landslides, Mud
Flow
Riverside DR-1046 3/12/1995
1995 Severe
Storm
Severe Winter
Storms, Flooding
Landslides, Mud
Flows
Riverside DR-1044 1/10/1995
1998 Severe
Storm
Severe Winter
Storms and
Flooding
Riverside DR-1203 2/9/1998
2003 Fire CA – Locust
Wildfire
Riverside FM-2491 8/19/2003
2003 Fire CA – Railroad Fire Riverside FM-2475 7/3/2003 2003 Fire Canyon Fire Riverside FM-2487 7/25/2003
2004 Fire Wildfires,
Flooding, Mudflow
and Debris Flow
Riverside DR-1498 10/27/2003
2004 Fire CA – Pleasure
Fire
Riverside FM-2515 4/26/2004
2004 Fire CA – Cerritos Fire Riverside FM-2517 5/4/2004 2004 Fire CA – Eagle Fire Riverside FM-2516 5/4/2004
2004 Fire CA – Melton
Wildfire
Riverside FM-2533 7/18/2004
2004 Fire Pass Fire Riverside FM-2500 10/21/2003
2004 Fire CA – Leakview Riverside FM-2530 7/14/2004

Page 202 ends

Item 22.
24 LOCAL HAZARD MITIGATION PLAN
December 2022
2004 Fire CA – Mountain
Fire
Riverside FM-2507 10/26/2003
2005 Hurricane Hurricane Katrina
Evacuation
Riverside EM-3248 9/13/2005
2005 Severe
Storm
Severe Storms,
Flooding,
Landslides, and
Mud and Debris
Flows
Riverside DR-1585 4/14/2005
2005 Severe
Storm
Severe Storms,
Flooding, Debris
Flows, and
Mudslides
Riverside DR-1577 2/4/2005
2006 Fire Orchard Fire Riverside FM-2676 9/17/2006
2006 Fire Woodhouse Fire Riverside FM-2584 10/6/2005
2006 Fire Sierra Fire Riverside FM-2630 2/6/2006
2007 Fire Esperanza Fire Riverside FM-2678 10/26/2006
2007 Freezing Severe Freeze Riverside DR-1689 3/13/2007 2008 Fire Wildfires,
Flooding, Mud
Flows, and Debris
Flows
Riverside DR-1731 10/24/2007
2008 Fire Wildfires Riverside EM-3279 10/23/2007
2009 Fire Wildfires Riverside DR-1810 11/18/2008
2009 Fire Freeway Fire
Complex
Riverside EM-2792 11/15/2008
2010 Severe
Storm
Severe Winter
Storms, Flooding,
and Debris and
Mud Flows
Riverside DR-1884 3/8/2010
2011 Flood Severe Winter
Storms, Flooding,
and Debris and
Mud Flows
Riverside DR-1952 1/26/2011

Page 203 ends

Item 22.
25 LOCAL HAZARD MITIGATION PLAN
December 2022
2013 Fire Summit Fire Riverside FM-5023 5/1/2013
2013 Fire Falls Fire Riverside FM-5040 8/6/2013
2013 Fire Silver Fire Riverside FM-5041 8/8/2013
2017 Fire Canyon Fire Riverside FM-5213 9/26/2017
2017 Flood Severe Winter
Storms, Flooding,
and Mudslides
Riverside DR-4305 3/16/2017
2018 Fire Wildfires Riverside EM-3396 12/8/2017
2018 Fire Holy Fire Riverside FM-5268 8/9/2018
2018 Fire Cranston Fire Riverside FM-5260 7/25/2018
2018 Fire Canyon 2 Fire Riverside FM-5223 10/9/2017
2019 Severe
Storm
Severe Winter
Storms, Flooding,
Landslides, and
Mudslides
Riverside DR-4431 5/1/2019
2020 Biological COVID-19 Riverside EM-3428 3/13/2020
2020 Biological COVID-19
Pandemic
Riverside DR-4482 3/22/2020
2020 Fire Hill Fire Riverside FM-5299 10/30/2019
2020 Fire Apple Fire Riverside FM-5325 8/2/2020
2020 Fire 46 Fire Riverside FM-5300 10/31/2019
2021 Fire Blue Ridge Fire Riverside FM-5381 10/26/2020
2022 Fire Fairview Fire Riverside FM-5451 9/6/2022
Source: OpenFEMA DataSet: Disaster Declaration Summaries Table 4-10: Summary of State Declarations in Riverside County 2015 to 2022 Year Month Disaster County Disaster
Code
Governor
Declared

Page 204 ends

Item 22.
26 LOCAL HAZARD MITIGATION PLAN
December 2022
2015 July Severe
Rainstorms
Riverside 65 Yes
2017 January January
Winter
Storms
Riverside 77 Yes
2018 July Cranston Fire Riverside 102 Yes
2018 August Holy Fire Riverside 106 Yes
2019 January –
February
Atmospheric
River Storm
System
Riverside 109 Yes
2019 October Eagle, Reche,
Saddleridge,
Sandalwood,
and Wolf
Fires
Riverside 112 Yes
2019 October Extreme Wind
and Fire
Weather
Conditions
All California
counties
114 Yes
2020 August –
September
Fires and
Extreme
Weather
Conditions
Declared by
Governor
only: All other
California
counties not
listed above
115 Yes
2022 September Fairview &
Mosquito
Fires
Riverside 133 Yes
2022 September Tropical
Storm Kay
Riverside 135 Yes
Source: State of California Franchise Tax Board

Page 205 ends

Item 22.
27 LOCAL HAZARD MITIGATION PLAN
December 2022

4.4 Hazard Profiles
The Hazard Mitigation Planning Committee decided to only list the hazards with the highest mitigation priority.

Each hazard is profiled in the following format:
• Hazard Description — This section gives a description of the hazard and details on the hazard specific to the Planning Area.
• Location — Location is the geographic areas within the planning area that are affected by the hazard (e.g., floodplain).
• Extent — Extent is the strength or magnitude of the hazard. Extent can be described in a combination of ways depending on the hazard, such as: the value on an established scientific scale or measurement system, other measures of magnitude such as water depth or wind speed, the speed of onset, or the duration of hazard events.
• Previous occurrences — This section includes the history of previous hazard events for each hazard. This helps estimate the likelihood of future events and helps predict potential impacts. • Probability of future events — The frequency of past events is used in this section to gauge the likelihood of future occurrences. Where possible, frequency was calculated based on existing data. It was determined by dividing the number of events observed by the number of years on record and multiplying by 100. This gives the percent chance of the event happening in any given year. Likelihood of future occurrences is categorized into one of the following classifications:
• 4 — Highly Likely — Near 100 percent chance of occurrence in the next year • 3 — Likely — Between 10 and 100 percent chance of occurrence in the next 10 years • 2 — Possible — Between 1 and 10 percent chance of occurrence in the next year • 1 — Unlikely — Less than 1 percent chance of occurrence in the next 100 years • 0 — Does not apply

4.4.1 Earthquake - Severity - 3, Probability - 3, Ranking - 1 Hazard Description: An earthquake is a natural geological phenomenon characterized by the sudden release of energy in the Earth's crust that creates seismic waves. This release of energy is typically caused by the movement of tectonic plates beneath the Earth's surface.

Earthquakes can vary in size, from minor tremors that are barely felt to massive events that can cause widespread destruction. The intensity of an earthquake is commonly measured using the Richter scale or the moment magnitude scale (Mw), which quantifies the amount of energy released during the quake.

The region is capable of experiencing earthquakes with magnitudes greater than 7.0, which can cause severe damage to infrastructure and pose a threat to public safety. The city has a

Page 206 ends

Item 22.
28 LOCAL HAZARD MITIGATION PLAN
December 2022
mix of older structures and newer construction. Older buildings, particularly those constructed before modern seismic codes were established, may be more vulnerable to earthquake damage. The city's infrastructure, including roads, bridges, utilities, and lifeline systems, could be significantly impacted by a major earthquake, leading to disruptions in transportation, communication, and emergency response.

Location: The City of Coachella is susceptible to seismic activity due to its proximity to major fault lines. It is situated within Seismic Zone 3, which indicates a high seismic hazard potential.

The city is near the San Andreas Fault, which is a major fault capable of generating significant earthquakes. Other nearby faults, such as the San Jacinto Fault and the Elsinore Fault, also contribute to the seismic risk.

San Andreas Fault
The San Andreas Fault Zone is a major structural feature that forms at the boundary between the North American and Pacific tectonic plates. It extends from the Salton Sea in Southern California to north of Point Arena Along the northern California coast, where the fault trace extends out into the Pacific Ocean. In the south, the San Gabriel Mountains roughly denote the path of the San Andreas Fault. The San Andreas Fault is a strike-slip-type fault3 that traverses Los Angeles County and has experienced movement within the last 150 years.

San Jacinto Fault
The San Jacinto Fault is the most seismically active fault in southern California, with significant earthquakes (>M5.5), including surface rupturing earthquakes in 1968 (M6.6 Borrego Mountain earthquake) and 1987 (M6.6 Superstition Hills and M6.2 Elmore Ranch earthquakes), and numerous smaller shocks within each of its main sections. The fault zone is divided from north to south into: San Bernardino section, San Jacinto Valley section, Anza section, Coyote Creek section, Borrego Mountain section, Superstition Hills section, and Superstition Mountain section. Slip rates in the northern half of the fault system are around 12 mm/yr but are only around 4 mm/yr for faults in the southern half where strands overlap or are sub-parallel.

Whittier-Elsinore Fault
The Whittier-Elsinore Fault is a major strike-slip fault zone that is part of the San Andreas Fault system. The fault has been divided into sections, from north to south: Whittier section, Chino section, Glen Ivy section, Temecula section, Julian section, Coyote Mountain section, and Laguna Salada section. Research studies have been done to assess faulting on most of the sections, and have documented Holocene activity for the length of the fault zone with a slip rate around 4-5 mm/yr. Multiple events have only been dated on the Whittier fault and Glen Ivy North fault strand, so interaction between faults and adjacent sections is not well-known.

Although no known historic earthquakes have occurred on this fault, at least one surface rupturing earthquake has occurred in the past 9,598 yr.

Figure 4-3: Fault Activity Map in Region

Page 207 ends

Item 22.
29 LOCAL HAZARD MITIGATION PLAN
December 2022
Source: California Department of Conservation
Extent: The speed of onset of earthquake is short. Duration of shaking is also short, though aftershocks may continue to occur for a period of time. The amount of energy released during an earthquake is usually expressed as a magnitude and is measured directly from the earthquake as recorded on seismographs. An earthquake’s magnitude is expressed in whole numbers and decimals (e.g., 6.8).

Previous occurrences: Since 1990 there has only been one Presidential Declaration due to an earthquake
Table 4-11: Riverside County Disaster Declarations from Earthquakes Year Disaster
Type
Disaster Cause County Disaster
Number
Federal
Declaration Date

Page 208 ends

Item 22.
30 LOCAL HAZARD MITIGATION PLAN
December 2022
1992 Earthquake Earthquake &
Aftershocks
Riverside DR-947 7/2/1992
Source: FEMA, California Tax Franchise Board
Probability of future events:

Major earthquakes in the City of Coachella can be classified as 2 — Possible — Between 1 and 10 percent chance of occurrence in the next year

4.4.2 Severe Weather: Extreme Heat- Severity- 2, Probability - 4, Ranking- 2 Hazard Description: Extreme heat is a hazardous weather phenomenon characterized by abnormally high temperatures over an extended period. It occurs when there is a prolonged period of excessively hot weather, often accompanied by high humidity levels, leading to dangerous and potentially life-threatening conditions. Extreme heat events are marked by temperatures that significantly exceed the local average for a given season. These events can result in daytime highs above 100 degrees Fahrenheit and nighttime lows that offer little relief.

Extreme heatwaves can last for several days to weeks, with little to no respite from the elevated temperatures. Prolonged exposure to these conditions increases the risk to human health. In comes cases, extreme heat may be accompanied by high humidity, which can intensity the heat stress experienced by individuals. High humidity makes it harder for the body to cool down through sweating.

Heat is a significant hazard faced by the City of Coachella. Extreme heat events can have a significant impact on human health, the environment, and critical infrastructure. The impacts to human health include heat exhaustion, heat stroke, and other heat-related illnesses.

Vulnerable populations including the elderly, young children, and individuals with preexisting medical conditions are particularly at risk. Extreme heat can have adverse effects on the environment, including drought conditions, reduced air quality, and stress on ecosystems. It can also contribute to wildfires, especially in regions with dry vegetation. The prolonged exposure to high temperature can stress critical infrastructure, including power grids, transportation systems, and water supplies. Power outages and transportation disruptions are common during extreme heat events.

Location: Coachella’s desert location and low elevation contribute to its susceptibility to extreme heat, particularly during the summer months. Extreme heat events affect the entire city and the surrounding areas within Riverside County. The extent of the impact is widespread, with elevated temperatures impacting both urban and rural communities.

Extent: Extreme heat events are frequent in Coachella, typically occurring from May to September. Prolonged heatwaves, lasting several days to weeks, can lead to severe heatrelated impacts. Prolonged exposure to high temperatures poses a risk to the health and wellbeing of the population, particularly vulnerable groups such as the elderly, young children, outdoor workers, and individuals with pre-existing health conditions. Extreme heat can cause a range of health issues, including heat exhaustion and heat stroke, particularly in vulnerable

Page 209 ends

Item 22.
31 LOCAL HAZARD MITIGATION PLAN
December 2022
populations. High temperatures can also increase the demand for electricity for cooling, which can stress the power grid and lead to outages.

Factors such as high temperatures, low humidity, and limited nighttime cooling contribute to elevated heat indices. Heat indices can significantly exceed the actual air temperature, intensifying the heat stress experienced by residents. Below is a chart depicting possible heat disorders in high-risk groups in relation to temperature and relative humidity.

Figure 4-4: Heat Index Chart

Page 210 ends

Item 22.
32 LOCAL HAZARD MITIGATION PLAN
December 2022

Page 211 ends

Item 22.
33 LOCAL HAZARD MITIGATION PLAN
December 2022
Source: National Weather Service
Previous occurrences: There have been no state or federal declarations for extreme heat.

The National Risk Index lists 142 heat wave events for the planning area and the planning committee has historical knowledge of multiple days of extreme heat over 100 degrees Fahrenheit.

Probability of future events: 4 — Highly likely — Temperature extremes are likely to continue to occur annually in the planning area. Temperatures at or above 100 degrees typically occur during the summer months in the city.

4.4.3 Flooding - Severity - 1, Probability - 4, Ranking – 3 Hazard description: Flooding is natural hazard characterized by the overflow of water onto normally dry land, resulting in inundation. Flooding in the City of Coachella can occur due to various factors, including heavy rainfall, flash foods, storm surges, and the overflow of rivers and canals. Flooding can have several adverse impacts, including:
• Property damage: can cause structural damage to buildings, homes, and other infrastructure.
• Disruption of utilities: can damage electrical, water, and sewage systems leading to service interruptions.
• Environmental impacts: can result in soil erosion, water contamination, and damage to ecosystems.

Location: The city is in proximity to several bodies of water, including the Coachella Valley Stormwater Channel and Whitewater River, making it susceptible to various types of flooding events.

Extent: Flooding events in Coachella can vary in extent and severity. Depending on the cause, flooding can impact localized areas, such as streets and low-lying neighborhoods, or more extensive regions of the city and surrounding areas within Riverside County. Flash floods in particular can develop rapidly and affect specific locations without much warning.

As a result of high flood events from 2014 – 2022 the below map is a reflection of high flood prone areas within the city limits. The below map identifies where higher risk damages are for city facilities and is supported by modeling completed in the City’s Stormdrain Master Plan.

Figure 4-5: City of Coachella Flood Prone Areas

Page 212 ends

Item 22.
34 LOCAL HAZARD MITIGATION PLAN
December 2022
Previous occurrences: There have been two state declarations for flooding/severe storms in Riverside County since the last LHMP update in 2018 and a total of 10 federal declarations for Riverside County for flooding/severe storms since 1990.

In February 2014, the Coachella Valley experienced severe flash floods following a heavy rainstorm, resulting in property damage and road closures.

Table 4-12: Riverside County Disaster Declarations from Flood and Severe Storms Disaster Type State Declaration Federal Declaration
Count Years Count Years
Flood - - 3 1993, 2011,
2017
Severe Storm 2 2019, 2022 7 1995, 1998,
2005, 2010,
2019
Source: FEMA, California Tax Franchise Board

Page 213 ends

Item 22.
35 LOCAL HAZARD MITIGATION PLAN
December 2022
Probability of future events: 4 — Highly Likely — Near 100 percent chance of occurrence in the next year. With the increase in atmospheric rivers and change in weather patterns heavy rain falls over a short period of time are becoming a multi-year event.

4.5 Vulnerability Assessment
An estimate of the vulnerability of the city to each identified hazard, in addition to the estimate of likelihood of future occurrence, is provided in each of the hazard specific sections that follow.

Vulnerability is measures in general, qualitative terms and is a summary of the potential impact based on past occurrences, spatial context, damage and casualty potential. It is categorized into the following classifications.
• Low – minimal impact. The occurrence and potential cost of damage to life and property is minimal.
• Medium – moderate potential impact. This ranking carries a moderate threat level to the general population and/or build environment. Here the potential damage is more isolated and less costly than a more widespread disaster. • High – widespread potential impact. This ranking carries a high threat to the general population and/or build environment. The potential for damage is widespread. Hazards in this category may have occurred in the past.

4.5.1 Earthquake Vulnerability Assessment
Likelihood of Future Occurrence (major earthquake): 1 — Unlikely — Less than 1 percent chance of occurrence in the next 100 years
Vulnerability – High
The city has a mix of building structures, including older constructions and newer developments. Older buildings, especially those build before modern seismic codes were established, may be more vulnerable to earthquake damage. Retrofitting and strengthening of older structures are essential to reduce the risk of structural failures and protect occupants.

The planning committee has identified approximately 36 unreinforced masonry buildings in the City. The majority of the unreinforced masonry buildings are downtown, which is very much a community asset. The downtown area is the community’s major attraction. City Hall is the only critical facility that is an unreinforced masonry building. Critical infrastructure, including roads, bridges, utilities, and lifeline systems (water, power, gas), may be significantly impacted by a major earthquake. Damage to the infrastructure can lead to disruptions in transportation, communication, and emergency response efforts. The city’s vulnerability is further compounded by its location near the San Andreas Fault, increasing the potential for ground shaking and infrastructure damage.

The San Andreas Fault was focused on for the assessment. USGS earthquake shake map for a 7.5 magnitude earthquake on the San Andreas Fault, Figure 4-6, was used to establish potential damage estimates. This map classified shaking as “Violent”, this was then assigned

Page 214 ends

Item 22.
36 LOCAL HAZARD MITIGATION PLAN
December 2022
a value of .10 and multiplied by the total “Exposure-Building Value” from the NRI data for Planning Area.

Figure 4-6: USGS Shake Map San Andreas
Table 4-13: Earthquake Total Value Loss for Structures in the City of Coachella Census Tract Earthquake - Exposure - Building Value Value Loss 045703 $ 371,507,000 $ 37,150,700
045704 $ 231,242,000 $ 23,124,200

Page 215 ends

Item 22.
37 LOCAL HAZARD MITIGATION PLAN
December 2022
045706 $ 313,621,000 $ 31,362,100
045707 $ 556,679,000 $ 55,667,900
045708 $ 349,521,000 $ 34,952,100
045709 $ 268,519,000 $ 26,851,900
Total Value Loss = $ 209,108,900
A magnitude of 7.0 or higher earthquake would impact the entire planning area including all of the critical facilities within the planning area. It would be catastrophic to the entire community. The shaking can result in various impacts, including:
• Building and infrastructure damage: may cause structural damage to buildings, freeways, roads, bridges, and other critical infrastructure, jeopardizing public safety.
• Disruption of essential services: may interrupt the supply of electricity, water, gas, and communication networks, impacting emergency response and recovery efforts.
• Ground failure: can trigger landslides, liquefaction, and other ground failures, further damaging infrastructure and posing risks to residents. • Secondary hazards: can trigger secondary hazards such as fires, gas leaks, train derailments, and hazardous materials incidents.

4.5.2 Heat Wave Vulnerability Assessment
Likelihood of future occurrence: 4 — Highly Likely — Near 100 percent chance of occurrence in the next year
Vulnerability – Medium
Heat is a significant hazard faced by the City of Coachella. Heatwaves are common during the summer months, with temperatures often exceeding 100 degrees Fahrenheit. Prolonged exposure to high temperatures poses a risk to the health and well-being of the population, particularly vulnerable groups such as the elderly, young children, outdoor workers, and individuals with pre-existing health conditions.

Heat waves will have limited impact on damage to physical structures and limited loss risk associated with them. The greatest risk is to the vulnerable populations throughout the planning area. The Public Health Alliance of Southern California created an index to identify health disadvantage areas within the state. Areas that have a low Healthy lace Index (HPI) would be at greater risk during heat waves. Figure X is a map of the HPI for the Planning Area.

Page 216 ends

Item 22.
38 LOCAL HAZARD MITIGATION PLAN
December 2022
Figure 4-7: Healthy Places Index Map for Coachella
Source: Public Health Alliance of Southern California
Due to the low HPI all of the residents within the planning area would be susceptible to heat waves.

The City of Coachella has developed a strategic plan for the activation of Cooling and Warming Centers. In circumstances of extreme heat, the City has a cooling station plan and identifies city facilities as cooling stations open to the public. The Centers will be activated based on the following conditions:
• The forecast anticipated temperatures of 100+ degrees for three consecutive days or extreme cold.
• The Riverside County Department of Public Health, after contact with the National Weather Service, issues a “Heat Warning” for affected areas.
• Heat Warning announcements posted on media outlets; television, radio, local newspaper and posting on the Summer Crisis Hotline.
• Activation of Cooling or Warming Centers by the Community Action Partnership of Riverside County.

4.5.3 Flooding Vulnerability Assessment
The vulnerability assessment for flooding in the City of Coachella highlights structures, systems, populations, and community assets susceptible to damage and loss from flood-related hazards.

Page 217 ends

Item 22.
39 LOCAL HAZARD MITIGATION PLAN
December 2022
Structures:

1. Residential Buildings: Many residential structures in Coachella are susceptible to flood damage due to their proximity to water bodies and varying levels of flood-resistant construction.

2. Commercial and Industrial Buildings: Businesses and industries located in flood-prone areas may experience damage to their facilities, inventory, and equipment.

3. Critical infrastructure: Key infrastructure, including bridges, roads, electrical substations, and wastewater treatment plants, is vulnerable to flooding, potentially leading to service interruptions and costly repairs.

Systems:

1. Stormwater Management: Outdates or inadequate stormwater drainage systems can contribute to localized flooding, exacerbating flood risks.

2. Utilities: Water supply, power, gas, and telecommunications systems may be disrupted during flooding events, affecting essential services and communication.

Populations:

1. Vulnerable Populations: Low income communities, the elderly, young children, and individuals with disabilities may face increased risks due to limited resources, mobility challenges, and difficulties accessing emergency services.

2. Tourists and Seasonal Residents: Coachella attracts tourists and seasonal residents. Lack of familiarity with local flood risks and evacuation routes can put the populations at higher risk vulnerability.

Community Assets:

1. Agricultural Lands: Coachella’s economy relies on agriculture. Flooding can damage crops, impacting the livelihoods of farmers and the local economy.

2. Cultural and Historic Sites: Flooding poses a risk to Coachella’s cultural heritage, including historic structures, aritfacts, and cultural landmarks.

3. Emergency Services: Floods can overwhelm emergency services, hindering response efforts and potentially putting first responders at risk.

4. Educational Institutions: Schools and educational facilities are essential assets. Flooding can disrupt education, impacting student’s academic progress and the community’s wellbeing.

The City of Coachella is vulnerable to flooding due to its geographic location, proximity to water bodies, population density, and historical flood events. Vulnerable structures, systems, populations, and community assets are at risk of damage and loss in the event of flooding.

Page 218 ends

Item 22.
40 LOCAL HAZARD MITIGATION PLAN
December 2022
Below is a map of the critical infrastructure in the City of Coachella overlayed on FEMA’s National Flood Hazard Layer.

Figure 4-8: Critical Infrastructure and FEMA’s Flood Hazard Layer SECTION 5.0 – COMMUNITY RATING SYSTEM

5.1 REPETITIVE LOSS PROPERTIES
There are no repetitive loss properties in the City of Coachella.

5.2 NATIONAL FLOOD INSURANCE PROPERTIES

Page 219 ends

Item 22.
41 LOCAL HAZARD MITIGATION PLAN
December 2022
The City of Coachella does participate in the National Flood Insurance Program (NFIP) - # 060249 since 09/30/80.
a. Describe participation in NFIP, including any changes since previously approved plan. There are no changes since the 2018 Local Hazard Mitigation Plan. b. Date first joined NFIP. 09/30/1980
c. Identify actions related to continued compliance with NFIP.

Continually monitoring all streets, flood control channels, washes, and hillsides. Upgrade flood maps as identified by the Community Action Visit and as additional incorporation areas become part of the City.
d. CRS member? N/A
e. CRS class? N/A
f. Describe any data used to regulate flood hazard area other than FEMA maps.

N/A
g. Have there been issues with community participation in the program? None
h. What are the general hurdles for effective implementation of the NFIP? None
i. Summarize actions related to continued compliance with NFIP (c-2 and c-4) N/A

Page 220 ends

Item 22.
42 LOCAL HAZARD MITIGATION PLAN
December 2022
SECTION 6.0 - CAPABILITIES ASSESSMENT
Capabilities are the programs and policies currently in use to reduce hazard impacts or that could be used to implement hazard mitigation activities. This capabilities assessment is divided into five sections –
• Regulatory Mitigation Capabilities
• Administrative And Technical Mitigation Capabilities
• Fiscal Mitigation Capabilities
• Mitigation Outreach And Partnerships
• Funding Sources

6.1 REGULATORY MITIGATION CAPABILITIES
Regulatory mitigation capabilities can be expanded and improved in the following ways:

Providing incentives and financial assistance for property owners to retrofit their buildings for hazard resilience. This can include grants, low-interest loans, or tax incentives for improvements.

Implementing and enforcing zoning regulations that restrict development in high-risk areas, such as floodplains. Encourage smart land use planning to minimize exposure to hazards.

Table 6-14 lists planning and land management tools typically used by jurisdictions to implement hazard mitigation activities and those that are currently active in the city. The column that indicates “Yes” or “No” defines if the City has that capability currently.

Table 6-14: Regulatory Mitigation Capabilities for the City of Coachella Regulatory Tool Yes/No Comments
General plan Yes Updated 2015; This plan helps with the City’s long-term changes and
improvements, which include
developing new infrastructure or
policies on topics like land use,
mobility, and public safety. It also
includes a discussion of fire,
earthquake, flooding, and severe
weather. This plan assists with the
integration of mitigation actions.

Zoning ordinance Yes Title 17-Chapter 17.08

Page 221 ends

Item 22.
43 LOCAL HAZARD MITIGATION PLAN
December 2022
Subdivision ordinance Yes Title 15 – Chapter 15.08.030
Site plan review requirements Yes
Floodplain ordinance No
Other special purpose
ordinance (storm water, water
conservation, wildfire)
Yes 2015 Model Water Efficient Landscape
Ordinance
Building code Yes California Code, Title 15; This code
indicates how new developed
structures can be built. This code can
support with some of the mitigation
actions the City may consider doing in
revising and updating this code in order
to enforce stricter building regulations
to prevent disaster risks such as fires
and earthquakes.

Fire department ISO rating Yes
Erosion or sediment control
program
No
Storm water management
program
Yes
Capital improvements plan Yes Five year plan, updated annually Economic development plan Yes Comprehensive General Plan Local emergency operations
plan
Yes Updated 2021
Flood Insurance Study or other
engineering study for streams
Yes Panel 2300

6.2 ADMINISTRATIVE/TECHNICAL MITIGATION CAPABILITIES
Administrative/technical mitigation capabilities can be expanded or approved upon in the following ways:

Implementing an advanced early warning system for different hazards, such as flood forecasting and earthquake early warning systems. Early warning systems detect and inform at-risk communities before disasters, enable early action, save lives and reduce impact of disasters.

Table 6-15 is a list of City Departments that can have a role in activities related to hazard mitigation. The column that indicates “Yes” or “No” defines if the City has that capability currently.

Page 222 ends

Item 22.
44 LOCAL HAZARD MITIGATION PLAN
December 2022
Table 6-15: Administrative and Technical Capabilities for the City of Coachella.

Personnel Resources Yes/No Department/Position
Planner/engineer with knowledge of land
development/land management practices Yes Development Director Engineer/professional trained in
construction practices related to buildings
and/or infrastructure Yes
City Engineer and Building
Official
Engineer with an understanding of
natural hazards Yes
City Engineer and
Development Director
Personnel skilled in GIS Yes Planning Department
Full time building official Yes Building Division
Floodplain manager No
Emergency manager Yes Public Works/ESC
Grant writer Yes Administration
GIS Data—Land use Yes Planning Department
GIS Data—Links to Assessor’s data Yes Planning Department Warning systems/services
(Reverse 9-11, outdoor warning signals) No

6.3 FISCAL MITIGATION CAPABILITIES
Fiscal mitigation capabilities can be expanded or improved upon by seeking federal, state, and regional grant opportunities that provide funding for hazard mitigation projects. This could include programs like the Federal Emergency Management Agency’s (FEMA) Hazard Mitigation Assistance (HMA) grants. Be diligent in applying for available grants and maximizing the use of external funds for mitigation projects.

Table 6-16 identifies financial tools or resources that the city could potentially use to help fund mitigation activities.

Table 6-16: Fiscal Mitigation Capabilities for the City of Coachella Financial Resources
Accessible/Eligible
to Use (Yes/No)
Comments
Community Development Block
Grants, HMPG, or other federal
infrastructure finding
Yes EMPG, SHSP
Capital improvements project
funding
Yes
Authority to levy taxes for
specific purposes
Yes With voter
approval

Page 223 ends

Item 22.
45 LOCAL HAZARD MITIGATION PLAN
December 2022
Fees for water, sewer, gas, or
electric services
Yes Water & Sewer
Impact fees for new
development
Yes
Incur debt through general
obligation bonds
Yes With voter
approval
Incur debt through special tax
bonds
Yes With voter
approval
Incur debt through private
activities
No
Withhold spending in hazard
prone areas
N/A
Other

6.4 MITIGATION OUTREACH AND PARTNERSHIPS
The City of Coachella has engaged in mitigation outreach efforts to educate residents, businesses, and community organizations about the importance of disaster preparedness and mitigation.

The City trains residents in emergency preparedness through Teen CERT classes that are available once per year. CERT training prepares residents to assist the City of Coachella and emergency personnel during hazardous situations and mitigates the likelihood of loss of life or injury in the process.

The City has provided emergency preparedness presentations to the older adults that convene at the Senior Center.

The City regularly interacts with the City of Coachella’s Emergency Services representative.

City of Coachella has regular discussions and attends meetings held by the County of Riverside Emergency Management Department, to include the Riverside County Operational Planning Committee (OAPC) meetings.

The City participates in the Great ShakeOut annually with all staff.

The City of Coachella Fire Department has an automatic aid agreement for fire and emergency medical services with the Riverside County Fire.

6.5 FUNDING OPPORTUNITIES
FEMA HMA Grants: Cal OES administers three main types of HMA grants: (1) Hazard Mitigation Grant Program, (2) Pre-Disaster Mitigation Program, and (3) Flood Mitigation Assistance Program. Eligible applicants for the HMA include state and local governments, certain private non-profits, and federally recognized Indian tribal governments. While private

Page 224 ends

Item 22.
46 LOCAL HAZARD MITIGATION PLAN
December 2022
citizens cannot apply directly for the grant programs, they can benefit from the programs if they are included in an application sponsored by an eligible applicant.

FEMA Public Assistance Section 406 Mitigation: The Robert T. Stafford Disaster Relief and Emergency Assistance Act provides FEMA the authority to fund the restoration of eligible facilities that have sustained damage due to a presidentially declared disaster. The regulations contain a provision for the consideration of funding additional measures that will enhance a facility’s ability to resist similar damage in future events.

Community Development Block Grants: The California Department of Housing and Community Development administers the State’s Community Development Block Grant (CDBG) program with funding provided by the U.S. Department of Housing and Urban Development. The program is available to all non-entitlement communities that meet applicable threshold requirements. All projects must meet one of the national objectives of the program – projects must benefit 51 percent low- and moderate-income people, aid in the prevention or clearance of slum and blight or meet an urgent need. Grant funds can generally be used in federally declared disaster areas for CDBG eligible activities including the replacement or repair of infrastructure and housing damaged during, or because of, the declared disaster.

SECTION 7.0 - PLAN IMPLEMENTATION AND MAINTENANCE PROCESS The City will monitor its LHMP on an annual basis as it evaluates and submits budget requests for its Emergency Operations Division and submits projects to be funded by its Capital Improvement Program. Limitations will exist and dependent on available funding. Our Public Works Department will be in charge of review, monitoring, evaluation and updating our LHMP. If through this process we discover changes have occurred during the review/evaluation, we will update the LHMP Revision Page and notify OES to update our Annex.

The evaluation process will include assessments of the following components of the LHMP:
• Reassess our hazards and mitigations. Reaffirm if those identified are still accurate. • Assess if the nature, magnitude, and/or type of risks have changed. • Identify planning tools that must be refined and/or developed. • Identify resources available to respond to the hazards identified and what resources are lacking.
• Identify regional resources and relationships we need to build upon and refine. • Obstacles identified as a result of training or real incidents. • Evaluate whether the agencies and other partners participation was as anticipated.

The City of Coachella has several existing planning mechanisms where hazard mitigation information and actions will interconnect. These mechanisms include:

Page 225 ends

Item 22.
47 LOCAL HAZARD MITIGATION PLAN
December 2022
Comprehensive plan: The comprehensive plan, also known as a general plan, is a long-range policy document that guides the physical, social, and economic development of a city. It typically includes land use goals, objectives, and policies. Hazard mitigation information and actions can be integrated into the comprehensive plan by incorporating specific land use regulations, development standards, and policies that address hazard-prone areas, resilient infrastructure, and disaster preparedness.

Capital Improvement Plan: The Capital Improvement Plan outlines the city’s proposed public infrastructure projects and major investments over a specified period. By incorporating hazard mitigation information and actions into the Capital Improvement Plan, the city will prioritize projects that enhance resilience and reduce vulnerability to hazards. This includes projects such as flood control measures and retrofitting critical infrastructure.

Zoning and Building Codes: Zoning regulations and building codes play a crucial role in shaping land use and development within a city. By integrating hazard mitigation principles into zoning ordinances and building codes, the city can ensure that new development projects adhere to resilient design standards, setback requirements, and other measures that mitigate risks posed by hazards. This could include regulations for building in flood zones, seismic safety requirements, or wildfire-resistant construction practices.

Permitting Processes: Permitting processes provide the framework for reviewing and approving development projects. Incorporating hazard mitigation into the permitting process allows the city to assess potential risks and ensure that proposed projects comply with applicable hazard mitigation measures. This may involve conducting environmental assessments, requiring hazard impact studies, or incorporating hazard mitigation conditions as part of the permitting requirements.

It is critical to engage stakeholders and the community throughout the process. This includes involving relevant departments within the local government, such as planning, public works, emergency management, and community development, in the integration process. Additionally, public participation through workshops, meetings, and feedback mechanisms should be encouraged to gather input and ensure community buy-in.

SECTION 8.0 INCORPORATION INTO EXISTING PLANNING MECHANISMS The City of Coachella will integrate mitigation goals, information, and actions from its 2022 LHMP into the Safety Element of the General Plan upon the next update in 2035. The LHMP is already implemented into the following planning mechanisms.
• Building and Construction Codes

Page 226 ends

Item 22.
48 LOCAL HAZARD MITIGATION PLAN
December 2022
• Fire Codes
• Capital Improvement Plan
• Storm Drain Master Plan
• Stormwater ordinance required by MS4
• Efficient Landscape Irrigation Ordinance required by MS4 The LHMP will be reviewed by key staff to incorporate the identified hazards within the City. Some of these identified hazards will also include review with the County of Riverside Emergency Management Department personnel to help address potential funding opportunities. All of the identified hazards within the plan will be considered in building, modernizing, and maintaining city facilities.

SECTION 9.0 - CONTINUED PUBLIC INVOLVEMENT
After the City of Coachella Planning Committee reviews the Scheduled Plan Maintenance Process, we will notify the public of any changes and request input from the public to the LHMP by posting the LHMP on the city’s website, announcing the request for input at public events and meetings.

In addition, we discuss hazard mitigation planning during all CERT courses and refresher trainings.

Page 227 ends

Item 22.
49 LOCAL HAZARD MITIGATION PLAN
December 2022
APPENDIX A – PUBLIC NOTICES AND MAPS
Figure A – 9: Public Opportunity City Website Screenshot

Page 228 ends

Item 22.
50 LOCAL HAZARD MITIGATION PLAN
December 2022
Figure A – 10: Public Opportunity Survey Questions

1. What city or unincorporated area do you live and work in?

2. Are you responding as:
a. Resident
b. Community Organization
c. Local Business
d. Non-Profit Organization

3. Are you aware that Riverside County has a Local Hazard Mitigation Plan? a. Yes
b. No

4. Please select the one hazard you think is the highest threat to your neighborhood:
a. Extreme Weather
b. Flood
c. Insect Infestation
d. Landslide
e. Tornado
f. Wildland Fire
g. Civil Disorder
h. Communications Failure
i. Cyber Attack
j. Dam Failure
k. Electrical Failure
l. HazMat Incident
m. Jail/Prison Event
n. Nuclear Incident
o. Pipeline Disruption
p. Terrorist Event – Mass Casualty Incident
q. Transportation Failure
r. Water Supply Disruption/Contamination
s. Emergency Disease/Contamination
t. Pandemic Flu

5. Please select the one hazard you think is the second highest threat to your neighborhood:
a. Extreme Weather
b. Flood
c. Insect Infestation
d. Landslide
e. Tornado
f. Wildland Fire
g. Civil Disorder
h. Communications Failure
i. Cyber Attack
j. Dam Failure
k. Electrical Failure
l. HazMat Incident

Page 229 ends

Item 22.
51 LOCAL HAZARD MITIGATION PLAN
December 2022
m. Jail/Prison Event
n. Nuclear Incident
o. Pipeline Disruption
p. Terrorist Event – Mass Casualty Incident
q. Transportation Failure
r. Water Supply Disruption/Contamination
s. Emergency Disease/Contamination
t. Pandemic Flu

6. In your opinion, what are some steps your local government could make to reduce or eliminate the risk of future damages in your neighborhood?

7. Are there any other issues regarding the reduction of risk and loss associated with hazards or disasters in the community that you think are important?

8. A number of community-wide activities can reduce our risk from hazards. In general, these activities fall into one of the following six broad categories. Please tell us how important you think each one is for your community to consider pursuing.

Prevention – Administrative or regulatory actions that influence the way land is developed and buildings are constructed (Example – Planning and zoning building codes, etc). a. Very Important
b. Somewhat Important
c. Not Important
Property Protection – Actions that involve the modification of existing buildings or structures to protect them from a hazard or remove them from the hazard area (Example – Retrofits, relocation, acquisition, etc).
a. Very Important
b. Somewhat Important
c. Not Important
Public Education and Awareness – Actions to inform and educate residents, elected officials and property owners about the hazards and potential ways to mitigate them (Example – Outreach, real estate disclosure, school-age and adult education).
a. Very Important
b. Somewhat Important
c. Not Important
Natural Resource Protection – Actions that, in addition to minimizing hazard losses, also preserve or restore the functions of natural systems (Example – Erosion control, stream restoration, etc). a. Very Important
b. Somewhat Important
c. Not Important

Page 230 ends

Item 22.
52 LOCAL HAZARD MITIGATION PLAN
December 2022
Emergency Services – Actions that protect people and property during and immediately after a disaster or hazard event (Example – Warning systems, protection of official facilities, etc). a. Very Important
b. Somewhat Important
c. Not Important
Structural Projects – Actions that involve the construction of structures to reduce the impact of a hazard (Example – Dams, floodwalls, etc).
a. Very Important
b. Somewhat Important
c. Not Important

9. What would make you lose confidence in your jurisdiction’s ability to protect you and your community from hazards?
Non-disclosure of the hazards in my community
a. Very Important
b. Somewhat Important
c. Not Important
Poor planning and response to an emergency or disaster
a. Very Important
b. Somewhat Important
c. Not Important
Lack of follow-up in implementing carrying out mitigation projects a. Very Important
b. Somewhat Important
c. Not Important
No early alert and warnings notifications during an emergency or disaster a. Very Important
b. Somewhat Important
c. Not Important
Too many alert and warnings notifications regarding an emergency or disaster a. Very Important
b. Somewhat Important
c. Not Important

10. Please provide us your name, email, and telephone number. Riverside County will use this information only in instances where they need to respond to your questions or comments. We will not share this information with anyone.
a. Name (Optional)
b. Email Address (Optional)
c. Phone Number (Optional)

Page 231 ends

Item 22.
53 LOCAL HAZARD MITIGATION PLAN
December 2022
Figure A – 11: Teen CERT Agenda

Page 232 ends

Item 22.
54 LOCAL HAZARD MITIGATION PLAN
December 2022

Page 233 ends

Item 22.
55 LOCAL HAZARD MITIGATION PLAN
December 2022
Figure A – 12 : City of Coachella’s Flood Prone Areas Map

Page 234 ends

Item 22.
56 LOCAL HAZARD MITIGATION PLAN
December 2022
Figure A – 13: City of Coachella’s (FIRM) Flood Insurance Rate Map

Page 235 ends

Item 22.
57 LOCAL HAZARD MITIGATION PLAN
December 2022
APPENDIX B – INVENTORY WORKSHEETS

SEE ATTACHMENTS

Page 236 ends

Item 22.
58 LOCAL HAZARD MITIGATION PLAN
December 2022
APPENDIX C – PLAN REVIEW TOOL/CROSSWALK

SEE ATTACHMENTS

Page 237 ends

Item 22.

STAFF REPORT
5/14/2025
TO: Honorable Mayor and City Council Members
FROM: Maritza Martinez, Public Works Director
SUBJECT: Authorize Interim City Manager to execute agreement for Emergency Management Department Unified Services between the County of Riverside and City of Coachella, in the amount of $146,250.

STAFF RECOMMENDATION:

Authorize Interim City Manager to execute agreement for Emergency Management Services Department Unified Services between the County of Riverside and City of Coachella, in the amount of $146,250.

EXECUTIVE SUMMARY:

Since 2021, the City has contracted with the Emergency Management Department for emergency management services. The City’s contract term is up for renewal this June 2025. Staff has met with the County on the renewal options for the city. The service options offered in the new County Agreement to its city partners include four service level options: Level I (100% committed coordinator), Level II (75%), Level III (50%) and Level IV (25%).

Based on the ongoing emergency management services for the city, including: maintaining the city’s Emergency Operations Center (including radio equipment), FEMA cost recovery for Hurricane Hillary (14 projects), develop new update for the city’s Emergency Operations Plan, Community Resilience Center Emergency Plan and ongoing training needs; staff is recommending approval of the attached agreement at a Level II service level. The new agreement term will commence on July 1, 2025 – June 30, 2028.

FISCAL IMPACT:

The recommended approval of Service Level II will have an annual cost of $146,250, which would be appropriated in the City’s general fund budget for FY 25/26. Additionally, grant funds from the EMPG grant and CRC grant will also cover small portions of the contracted costs.

Attachment:

County Agreement for Emergency Services

Page 238 ends

Item 23.

Agreement No.

AGREEMENT FOR

EMERGENCY MANAGEMENT DEPARTMENT UNIFIED SERVICES

BETWEEN THE
COUNTY OF RIVERSIDE AND THE ______________ (AGENCY)
This Agreement is made as of __________________ between the County of Riverside ("County") and the ______________________ ("Agency"). The parties agree as follows:

1. This Agreement is effective for three years, starting July 1, 2025, through June 30, 2028.

2. Through its Emergency Management Department ("EMD"), the County shall provide to the Agency the services of an Emergency Services Coordinator ("EMD Unified Services(EMDUS)") as described in Exhibits A, B, C & D.

3. The Agency shall pay the County for these EMDUS as stated in Exhibit B.

4. Either party may terminate this Agreement without cause upon 90 days’ written notice to the other party.

The Agreement may be terminated with cause upon 30 days’ written notice to the other party. The County shall be entitled to receive compensation for all properly provided services rendered prior to termination.

5. If the Agency does not appropriate funds in its budget for payment, the Agency shall immediately notify the County in writing that such funds are not forthcoming. Such a notice shall be deemed cause for termination by the County or Agency. The County shall nevertheless be entitled to payment for properly provided services rendered prior to termination.

6. At all times during the performance period of this Agreement, the County shall maintain insurance or selfinsurance reasonable and appropriate for a public entity the size of the County.

7. The County shall indemnify and hold harmless the Agency, its departments, agencies, districts, officials, officers, and employees from any liability, claim, damage, or action based or asserted upon any act or omission of the County relating to this Agreement, including but not limited to property damage, personal injury or death.

8. The Agency shall indemnify and hold harmless the County, its departments, agencies, districts, officials, officers, and employees from any liability, claim, damage, or action based or asserted upon any act or omission of the Agency relating to this Agreement, including but not limited to property damage, personal injury, or death.

9. The County shall maintain and keep records related to the EMDUS rendered in accordance with applicable County standards. In addition to their rights under applicable law, the Agency and its employees and agents shall have the right to review and audit such records during the County's normal business hours upon request and reasonable advance notice by the Agency.

10. The laws of the State of California shall govern this Agreement. The venue shall be in an appropriate court located in Riverside County, and the parties waive any provision of the law providing for a change of venue to

Page 239 ends

Coachella City CouncilMay 14, 2025

Coachella City Council
May 14, 2025