Agenda, regular meeting — Coalinga City Council, February 17, 2022 (part 2 of 3)

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
• Ensure that each section provides an update on their objectives at least 30 minutes prior to each Action Planning meeting. This includes those completed, and the status of those not completed, as well as new objectives to be added to the Action Plan
• In preparation for the Action Planning meeting, ensure that all EOC objectives are posted on chart paper and the meeting room is set up with appropriate equipment and materials
Prepare a draft EOC Action Plan and submit to the Planning & Intelligence Section Chief/EOC Director for approval.

Print and distribute the approved EOC Action Plan, coordinate with the Documentation Unit for reproduction and distribution as necessary

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period.
(FORM | USE CURRENT POSITION JOBAID)
(FORM | USE CURRENT EOC-214)
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up and forwarding phone number where you can be reached. (FORM | EOC-211, FORM | EOC-205A)

DEMOBILIZATION
Deactivate position when authorized by EOC Director and follow Demobilization Unit Leader directions/plan.
• Complete all required forms, reports, and other documentation. • Provide all completed documentation to the Documentation Unit, prior to your departure.
• Turn over financial information to Finance/Administration Section Coordinator.

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 140

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 141

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 142

PAGE IS INTENTIONALLY BLANK
JobAid: Situation Analysis Unit
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 143

POSITION

OVERVIEW

Responsible for the collection, evaluation, organization, analysis, and display of incident status and situation information; and for compiling Department Status Reports
REPORT TO PLANNING & INTELLIGENCE | CHIEF/COORDINATOR
PLANS

EOC ACTION PLAN | SUPPORT DEVELOPMENT AND DISTRIBUTION
OPERATION SECTION REPORTS | SUPPORTS COMPLITATION &

DISTRIBUTION

FORMS &
GUIDES

FORM
• POSITION JOBAID
• EOC-202 INCIDENT OBJECTIVES
• EOC-205A COMMUNICATION LIST
• EOC-209 INCIDENT STATUS SUMMARY
• EOC-211 CHECK-IN LIST
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING
GUIDE
• PLANNING “P” GUIDE

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

To receive professional credit for Emergency Management EOC/Career Credentialing, complete and turn in:
(EOC-225) to CALOES | [email protected]
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 144

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

Oversee the collection, organization, and analysis of situation information related to the emergency.

Ensure that information collected from all sources is validated prior to posting on status boards.

Ensure that situation analysis reports are developed for dissemination to EOC staff and to other EOCs as required.

Ensure that an EOC Action Plan is developed for each operational period.

Ensure that all maps, status boards and other displays contain current and accurate information.

Supervise Situation Analysis Unit.

ACTIVATION

Check in at the EOC
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities (FORM | EOC-214)
Contact local government EOCs in the operational area and establish a schedule for obtaining situation reports.
• Ensure there are adequate staff available to collect and analyze incoming information.
• Maintain the Situation Analysis Report and facilitate the Action Planning process.
o (FORM | EOC-209 OR REPORT | SITUATION STATUS)
o (GUIDE | PLANNING “P” GUIDE)
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 145

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Prepare Situation Analysis Unit objectives for the initial Action Planning meeting.
(FORM | EOC-202)

RESPONSE
Establish and maintain a position log and other necessary files.

Oversee the collection and analysis of all emergency related information. • Oversee the preparation and distribution of the Situation Report. • Coordinate with the Documentation Unit for manual distribution and reproduction as required.
o (FORM | EOC-209 OR REPORT | SITUATION STATUS)
Ensure that each EOC Section provides the Situation Analysis Unit with Status Reports on a regular basis.
(REPORT |OPS ________STATUS REPORT)
Meet with the Public Information Officer to determine the best method for ensuring access to current information.

Prepare a situation summary for the EOC Action Planning meeting. (FORM | EOC-209 OR REPORT | SITUATION STATUS)
Ensure each section provides their objectives at least 30 minutes prior to each Action Planning meeting
• In preparation for the Action Planning meeting, ensure that all EOC objectives are posted on chart paper.
• Ensure the meeting room is set up with appropriate equipment and materials (easels, markers, situation analysis reports, etc.).

Following the meeting, ensure that the Documentation Unit publishes and distributes the EOC Action Plan prior to the beginning of the next operational period. (See attachment).

Ensure that adequate staff are assigned to maintain all maps, status boards and other displays.

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 146

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period.
(FORM | USE CURRENT POSITION JOBAID)
(FORM | USE CURRENT EOC-214)
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up and forwarding phone number where you can be reached. (FORM | EOC-211, FORM | EOC-205A)

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 147

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 148

PAGE IS INTENTIONALLY BLANK
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 149 JobAid: Documentation Unit

POSITION

OVERVIEW

Responsible for maintaining complete documentation of the emergency.

This includes damage assessment reports, EOC action reports, after action and corrective action reports.

REPORT TO PLANNING & INTELLIGNCE | CHIEF/COORDINATOR

PLANS &

REPORTS

EOC ACTION PLAN | SUPPORT DEVELOPMENT AND DISTRIBUTION
OPERATION SECTION REPORTS | SUPPORTS COMPLITATION &

DISTRIBUTION

FORMS &
REPORT

• POSITION JOBAID
• EOC-201 INCIDENT BRIEFING
• EOC-202 INCIDENT

OBJECTIVES
• EOC-205A

COMMUNICATION LIST
• EOC-207 ORGANIZATION
CHART
• EOC-209 INCIDENT STATUS

SUMMARY
• EOC-211 CHECK-IN LIST
• EOC-214 ACTIVITY LOG
• EOC-215 RESOURCE

PLANNING WORKSHEET
• EOC-215A SAFETY ANALYSIS
• EOC-225 FOR PD

CREDENTIALING
• EOC-230 DAILY MEETING

SCHEDULE

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

Collect, organize and file all completed emergency related forms, to include: all EOC position logs, situation analysis reports, EOC Action Plans and any other related information, just prior to the end of each operational period.

Provide document reproduction services to EOC staff.

Distribute the EOC situation analysis reports, EOC Action Plan, and other documents, as required.

Maintain a permanent electronic archive of all situation reports and Action Plans associated with the emergency.

Assist the EOC Coordinator in the preparation and distribution of the After-Action Report.

Supervise the Documentation Unit.

ACTIVATION

Check in at the EOC
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities (FORM | EOC-214)

RESPONSE
Establish and maintain a position log and other necessary files.

Meet with the Planning/Intelligence Section Coordinator to determine what EOC materials should be maintained as official records.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 151

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Meet with the Recovery Unit Leader to determine what EOC materials and documents are necessary to provide accurate records and documentation for recovery purposes.

Initiate and maintain a roster of all activated EOC positions to ensure that position logs are accounted for and submitted to this position at the end of each shift.
(FORM | EOC-207, FORM | EOC-205A)
Reproduce and distribute the Situation Reports and Action Plans. Ensure distribution is made to the Operational Area EOC.
(FORM | EOC-209 OR REPORT | SITUATION STATUS)
(REPORT |OPS ________ STATUS REPORT)
(FORMS | EOC-201, EOC-202, EOC-205A, EOC-207,
EOC-208, EOC-211, EOC-213. EOC-215, EOC-215A,
EOC-230 OR PLAN | EOC ACTION PLAN)
Keep extra copies of reports and plans available for special distribution as required.

Set up and maintain document reproduction services for the EOC.

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

DEMOBILIZATION
Deactivate position when authorized by EOC Director and follow Demobilization Unit Leader directions/plan.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 152

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
• Complete all required forms, reports, and other documentation. • Provide all completed documentation to the Documentation Unit, prior to your departure.
• Turn over financial information to Finance/Administration Section Coordinator.

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 153

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 154

PAGE IS INTENTIONALLY BLANK
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 155 JobAid: Advance Planning Unit

POSITION

OVERVIEW

Responsible for developing reports and recommendations for future time periods and for preparing reports, development of the EOC Action Plan, and briefings for use in strategy and/or planning meetings
REPORT

TO PLANNING & INTELLIGNCE | CHIEF/COORDINATOR
PLANS

EOC ACTION PLAN | DEVELOP, REVIEW OR PUT TOGETHER
ADVANCE PLANS | DEVELOP OR PUT TOGETHER
FORMS

• POSITION JOBAID
• EOC-202 INCIDENT OBJECTIVES
• EOC-205A COMMUNICATION LIST
• EOC-211 CHECK-IN LIST
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• BINDER
• VEST

PROFESSIONAL

CREDENTIAL

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

Development of an Advance Plan consisting of potential response and recovery related issues likely to occur beyond the next operational period, generally within 36 to 72 hours.
• Review all available status reports, Action Plans, and other significant documents.
• Determine potential future impacts of the emergency; particularly issues which might modify the overall strategic EOC objectives.

Provide periodic briefings for the EOC Director and General Staff addressing Advance Planning issues.

Supervise the Advance Planning Unit.

ACTIVATION

Check in at the EOC
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities (FORM | EOC-214)

RESPONSE
Establish and maintain a position log and other necessary files.

Monitor the current situation report to include recent updates.

Meet individually with the general staff and determine best estimates of the future direction & outcomes of the emergency.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 157

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Develop an Advance Plan identifying future policy related issues, social and economic impacts, significant response or recovery resource needs, and any other key issues likely to affect EOC operations within a 36-to-72- hour time frame.
(PLAN | ADVANCE PLAN)
Submit the Advance Plan to the Planning/Intelligence Coordinator for review and approval prior to conducting briefings for the General Staff and EOC Director.
• Review Action Planning objectives submitted by each section for the next operational period.
• In conjunction with the general staff, recommend a transition strategy to the EOC Director when EOC activity shifts predominately to recovery operations.
o (FORM | EOC-202 or PLAN | EOC ACTION PLAN)
(PLAN | ADVANCE PLAN)

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 158

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 159

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 160

PAGE IS INTENTIONALLY BLANK
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 161 JobAid: Resource Status/Tracking Unit

POSITION

OVERVIEW

Responsible for tracking and documenting all resources.

REPORT

TO PLANNING & INTELLIGENCE | CHIEF/COORDINATOR
PLANS

EOC ACTION PLAN | SUPPORT DEVELOPMENT
FORMS

• POSITION JOBAID
• EOC-205A COMMUNICATION LIST
• EOC-207 ORGANIZATION CHART
• EOC-211 CHECK-IN LIST
• EOC-213 RESOURCE REQUEST
• EOC-214 ACTIVITY LOG
• EOC-215 RESOURCE PLANNING WORKSHEET
• EOC-225 FOR PD CREDENTIALING

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

Responsible for tracking and documenting resources including personnel, critical resources, transportation and support equipment. (FORM | RESOURCE TRACKING)
Responsible for coordinating closely with all units in the Logistics Section, particularly Supply/Procurement Unit, Personnel Unit, and Transportation Unit.

ACTIVATION

Check in at the EOC
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities (FORM | EOC-214)

RESPONSE
Attends the Tactics/Strategy meeting (led by the Operations Section Chief) to complete the Operational Planning Worksheet
(FORM | EOC-215)
Complete resource request forms (ICS 213 form) for personnel, supplies, services, and equipment-as determined from the Operational Planning Worksheet (ICS 215 form/worksheet) developed during the Tactics/Strategy meeting.
(FORM | EOC-213)
(FORM | EOC-215)
Verifies proper check-in and check-out of personnel in the EOC using a Recorder.
(FORM | EOC-211)
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 163

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Provides resource information to the Situation Analysis Unit, Demobilization Unit, and Logistics Section.
(FORM | EOC-209)
Assists in preparation of Organization Chart and post in the EOC. (FORM | EOC-207)

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 164

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 165

PAGE IS INTENTIONALLY BLANK
JobAid: Demobilization Unit
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 166

POSITION

OVERVIEW

Responsible for preparing a Demobilization Plan to ensure an orderly, safe, and cost-effective release of personnel and equipment
REPORT

TO
PLANNING & INTELLIGNCE | CHIEF/COORDINATOR
PLANS

EOC ACTION PLAN | SUPPORT DEVELOPMENT
DEMOBILIZATION PLAN | DEVELOP
FORMS

• POSITION JOBAID
• EOC-205A COMMUNICATION LIST
• EOC-211 CHECK-IN LIST
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

To receive professional credit for Emergency Management EOC/Career Credentialing, complete and turn in:
(EOC-225) to CALOES | [email protected]

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 167

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Develop a Demobilization Plan for the EOC based on a review of all pertinent planning documents, and status reports.

Supervise the Demobilization Unit.

ACTIVATION

Check in at the EOC
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities (FORM | EOC-214)

RESPONSE
Establish and maintain a position log and other necessary files.

Review EOC personnel roster to determine size and scope of any demobilization efforts.

Meet individually with the general staff to determine their need for assistance in any Demobilization Planning.

Advise Planning/Intelligence Section Coordinator on the need for a formal written Demobilization Plan.

If a Demobilization Plan is required, develop the plan using detailed specific responsibilities, release priorities and procedures. (PLAN | DEMOBILIZATION PLAN)
Establish with each Section Coordinator which units/personnel should be demobilized first.

Determine if any special needs exist for personnel demobilization (e.g., transportation).

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 168

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Develop a checkout procedure if necessary, to ensure all deactivated personnel have cleared their operating position.

Submit any formalized Demobilization Plan to the Planning/Intelligence Section Coordinator for approval.

Meet with each assigned Agency Representative and Technical Specialist to determine what assistance may be required for their demobilization from the EOC.

Monitor the implementation of the Demobilization Plan and be prepared to handle any demobilization issues as they occur.

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

Turn over financial information to Finance/Administration Section Coordinator.

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 169 City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 170

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 171

PAGE IS INTENTIONALLY BLANK
JobAid: Technical Specialist Unit
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 172

POSITION

OVERVIEW

• Technical Specialists are advisors with special skills needed to support a field or function not addressed elsewhere or by any other discipline. • Technical Specialists (may or may not be employees of a public or private agency) may report to the Planning/Intelligence Section Coordinator/Chief.

REPORT

TO PLANNING & INTELLIGENCE | CHIEF/COORDINATOR
TO ME • AFN Specialist
• GIS Specialist
• Social Media Specialist
PLANS

EOC ACTION PLAN | SUPPORT DEVELOPMENT
FORMS

• POSITION JOBAID
• EOC-205A COMMUNICATION LIST
• EOC-211 CHECK-IN LIST
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

To receive professional credit for Emergency Management EOC/Career Credentialing, complete and turn in:
(EOC-225) to CALOES | [email protected]

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 173

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Provide technical observations and recommendations to EOC staff in specialized areas as required.

Advise on legal limitations use of resources.

Work with inter-agency coordination groups as necessary providing expertise.

ACTIVATION

Check in at the EOC
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over jobaid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities (FORM | EOC-214)

RESPONSE
Provide technical services as required to requesting EOC staff.

Contribute to EOC planning meetings and inter-agency coordination groups as requested.

Ensure that all recommendations are appropriately documented.

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

Provide details regarding ongoing activities and planned activities to be accomplished during the upcoming operational period.
(FORM | USE CURRENT POSITION JOBAID)
(FORM | USE CURRENT EOC-214)
Provide all completed documentation to the Documentation Unit City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 174

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Follow EOC check out procedures, including signing out, workstation clean-up and forwarding phone number where you can be reached. (FORM | EOC-211, FORM | EOC-205A)

DEMOBILIZATION
Advise Planning/Intelligence Section when duties are completed.

Obtain release from Planning/Intelligence Section Coordinator prior to leaving the EOC.

Deactivate position when authorized by EOC Director and follow Demobilization Unit Leader directions/plan.
• Complete all required forms, reports, and other documentation. • Provide all completed documentation to the Documentation Unit, prior to your departure.
• Turn over financial information to Finance/Administration Section Coordinator.

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 175

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 176

PAGE IS INTENTIONALLY BLANK
JobAid: Access and Functional Needs (AFN) Specialist
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 177

POSITION

OVERVIEW

Responsible for identifying and mitigating safety concerns for the AFN populations and maintaining awareness of potential City/Agency liability during EOC response and recovery activities
REPORT TO PLANNING & INTELLIGENCE | CHIEF/COORDINATOR
PLANS

EOC ACTION PLAN | SUPPORT DEVELOPMENT
FORMS

• POSITION JOBAID
• EOC-205A COMMUNICATION LIST
• EOC-211 CHECK-IN LIST
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

To receive professional credit for Emergency Management EOC/Career Credentialing, complete and turn in:
(EOC-225) to CALOES | [email protected]

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 178

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Determine the scope of the incident and the impact on AFN populations.

Determine which AFN populations are impacted.

Provide advice and assistance with other Sections as they manage resources and activities.

Monitor and assist with message development/translation, as needed, including alert and warning messages to ensure all AFN populations are reached.

ACTIVATION

Check in at the EOC
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities (FORM | EOC-214)

RESPONSE
Ensure staff members assigned to AFN support have adequate resources to support their efforts.

Help develop ordinances and regulations for evacuations.

Monitor impacted AFN populations during evacuations to ensure adequate support.

Provide guidance to Operations and Logistics in evacuation center and shelter operation activities.

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 179

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

SHIFT/STAFF CHANGE
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 180

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 181

PAGE IS INTENTIONALLY BLANK
JobAid: Geographic Information Systems (GIS) Specialist City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 182

POSITION

OVERVIEW

Collects analyses and displays critical information obtained from various sources such as field reports, other departments and agencies, and EOC Sections.

REPORT TO PLANNING & INTELLIGENCE | CHIEF/COORDINATOR
PLANS

EOC ACTION PLAN | SUPPORT DEVELOPMENT
FORMS

• POSITION JOBAID
• EOC-205A COMMUNICATION LIST
• EOC-211 CHECK-IN LIST
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

Determine and establish GIS production priorities.

Converts requests into GIS products quickly and effectively.

Anticipate requirements and needs and assemble or prepare supporting referential data.

Locate and secure needed database information to support production goal.

Operate specialized GIS production equipment

ACTIVATION

Check in at the EOC
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities (FORM | EOC-214)

RESPONSE
Develops a system to post to the significant events log casualty information, health concerns, property damage, fire status, size of risk area, scope of the hazard to the public, number of evacuees, etc.

Develops sources of information and assist the Planning/Intelligence Section Coordinator/Chief in collecting, organizing and analyzing data from the other EOC sections.

Provides for an authentication process in case of conflicting status reports.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 184

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Meets with the Planning/Intelligence Section Coordinator/Chief and the EOC Director (Director of Emergency Services) to determine needs for planning meetings and briefings.

Determines if there are any special information needs.

Maps specific zones or areas that detail damage surveys in conjunction with state and federal agencies.

Prepares, sets up, and maintains EOC displays.

Keeps data current concerning: Availability of personnel, equipment, and supplies; Equipment or personnel out of service.

Continually obtains information from Logistics, other Planning/Intel functions, the EOC Manager, Operations and the Finance/Admin Section.

Submits verbal and written reports to Planning/Intelligence Section Coordinator/Chief as appropriate or as directed.

Participates in Planning/Intelligence Section Meetings and participates in EOC Action Plan development.

Provides information to be included in the Situation Report (i.e.:
mapping).

Obtains data on all impacts to include:
• Utilities and infrastructure (i.e., roads, bridges, electric lines, pipelines, buildings, etc.).
• Numbers of homes destroyed or damaged.
• Public facilities destroyed or damaged.
• Critical facilities damaged or destroyed and locations (hospital, power stations, industry or manufacturers, water facilities, etc.). • Financial impacts and costs expended by the County & coordinate with Cost Unit Leader in Finance/Admin Section.
• Ensures that necessary maps and data pertinent to the operations are obtained.
• Maps areas that may have to be rezoned, destroyed, reconstructed and/or modified as a result of the disaster. (Consultation with the Planning Section).
• Works with the Situation Analysis Unit to create maps, displays, and reports.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 185

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 186

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 187

PAGE IS INTENTIONALLY BLANK
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 188 JobAid: Social Media Specialist

POSITION

OVERVIEW

Support position to Public Information Officer. Can be assigned to various work location and conduct a diverse group of tasks, including gathering photos/videos, monitoring social media, conducting rumor control etc.

REPORT TO PLANNING & INTELLIGENCE | CHIEF/COORDINATOR
PLANS

EOC ACTION PLAN | SUPPORT DEVELOPMENT
FORMS

• POSITION JOBAID
• EOC-205A COMMUNICATION LIST
• EOC-211 CHECK-IN LIST
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

Social media monitoring
Rumor identification and management
Intelligence gathering

ACTIVATION

Check in at the EOC
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities (FORM | EOC-214)

RESPONSE
Monitor social media
Identify and manage rumors
Gather and share intelligence from media platforms
Take picture and video
If approved by Section Coordinator, assist PIO with information dissemination

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 190

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 191

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 192

PAGE IS INTENTIONALLY BLANK
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 193

3.4 Logistics Section
Figure 8: EOC Logistics Section
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 194 This section contains functional section and position descriptions, responsibilities, and jobaids for personnel assigned to the Logistics Section of the City EOC. Jobaids describe the minimum actions that should be accomplished by personnel assigned to functional positions within the section.

Section Overview:
• The Logistics Section is responsible for providing resources to support the city’s disaster response, including, but not limited to, personnel, vehicles, and equipment.

Section Responsibilities Include:
• Provide operational and logistical support for emergency response personnel and optimize the use of resources
• Provide support to the other sections of the EOC and support as directed for field emergency response activities
• Support the restoration of essential services and systems Figure 8: EOC Logistics Section, above, shows all the positions that are part of the EOC Logistics Section.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 195 JobAid: Logistics Chief/Coordinator

POSITION

OVERVIEW

Responsible for managing and coordinating logistical response efforts and the acquisition, transportation, and mobilization of resources REPORT

TO MANAGEMENT | EOC DIRECTOR

REPORT TO ME STAFF
• Communications/IT Unit
• Transportation Unit
• Personnel Unit
• Supply/Procurement Unit
• Facilities Unit
• Food Unit
• Donations Management Unit
• Volunteer Coordination Unit
PLANS

EOC ACTION PLAN | SUPPORT DEVELOPMENT
FORMS

• POSITION JOBAID
• EOC-205A COMMUNICATION LIST
• EOC-211 CHECK-IN LIST
• EOC-213 RESOURCE REQUEST
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING
• RESOURCE REQUEST
• RESOURCE TRACKING

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

• Ensure the Logistics function is carried out in support of the EOC. • This function includes providing communication services, resource tracking; acquiring equipment, supplies, personnel, facilities, and transportation services; as well as arranging for food, lodging, and other support services as required.

Establish the appropriate level of branch and/or unit staffing within the Logistics Section, continuously monitoring the effectiveness of the organization and modifying as required.

Ensure section objectives as stated in the EOC Action Plan are accomplished within the operational period or within the estimated time frame.

Coordinate closely with the Operations Section Coordinator to establish priorities for resource allocation to activated Incident Commands within the affected area.

Keep the EOC Director informed of all significant issues relating to the Logistics Section.

Supervise the Logistics Section.

ACTIVATION

Check in at the EOC
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities (FORM | EOC-214)
Ensure the Logistics Section is set up properly and that appropriate personnel, equipment, and supplies are in place, including maps, status boards, vendor references, and other resource directories.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 197

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Based on the situation, activate branches/units within section as needed and designate Unit Leaders for each element:

Communications Branch
Transportation Unit
Supply/Procurement Unit
Personnel Unit
Facilities Unit
Resource Tracking Unit
Mobilize sufficient section staffing for 24-hour operations.

Establish communications with the Logistics Section at the Operational Area EOC if activated.

Advise Branches and Units within the section to coordinate with appropriate branches in the Operations Section to prioritize and validate resource requests from DOCs or Incident Command Posts in the field.

This should be done prior to acting on the request.

Meet with the EOC Director and General Staff and identify immediate resource needs.

Meet with the Finance/Administration Section Coordinator and determine level of purchasing authority for the Logistics Section.

Assist branch and Unit Leaders in developing objectives for the section as well as plans to accomplish their objectives within the first operational period, or in accordance with the Action Plan.

Provide periodic Section Status Reports to the EOC Director.

Adopt a proactive attitude, thinking ahead and anticipating situations and problems before they occur.

RESPONSE
Ensure that Logistic Section position logs and other necessary files are maintained.

Meet regularly with section staff and work to reach consensus on section objectives for forthcoming operational periods.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 198

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Provide the Planning/Intelligence Section Coordinator with the Logistics Section objectives at least 30 minutes prior to each Action Planning meeting.

Attend and participate in EOC Action Planning meetings.

Ensure that the Supply/Procurement Unit coordinates closely with the Purchasing Unit in the Finance/Administration Section, and that all required documents and procedures are completed and followed.

Ensure that transportation requirements, in support of response operations, are met.

Ensure that all requests for facilities and facility support are addressed.

Ensure that all resources are tracked and accounted for, as well as resources ordered through Mutual Aid.
(FORM | EOC-213 OR FORM | RESOURCE REQUEST)
(FORM | RESOURCE TRACKING)
Provide section staff with information updates as required.

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

DEMOBILIZATION
Deactivate position when authorized by EOC Director and follow Demobilization Unit Leader directions/plan.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 199

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 200

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 201

PAGE IS INTENTIONALLY BLANK
JobAid: Communications & IT Unit
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 202

POSITION

OVERVIEW

Responsible for managing all computing needs including desktop/laptop computers, network and communications (internet/wireless, telephones, radios, etc.), printing, audio/visual, and other technology needs for the EOC REPORT

TO LOGISTICS | CHIEF/COORDINATOR
PLANS

EOC ACTION PLAN | SUPPORTS DEVELOPMENT
DEMOBILIZATION PLAN | SUPPORTS DEVELOPMENT

FORMS &
REPORT

FORMS
• POSITION JOBAID
• EOC-205A COMMUNICATION LIST
• EOC-211 CHECK-IN LIST
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING
REPORT
• COMMUNICATION STATUS

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

To receive professional credit for Emergency Management EOC/Career Credentialing, complete and turn in:
(EOC-225) to CALOES | [email protected]

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 203

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Coordinates with all sections and branches/groups/units on operating procedures for computing, network, and communications systems.

Provides support for all EOC Information Systems and ensures automated information links with partner EOCs/DOCs are maintained including, if applicable, audio, visual, and teleconferencing equipment.

ACTIVATION

Check in at the EOC.
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up).

Check workstation to ensure readiness.

Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities. (FORM | EOC-214)

RESPONSE
Develops Communication Plan for all communication modes within the EOC and field ICP’s when needed.
(FORM | EOC-205A)
Determines what communications equipment is necessary.

Provides technical information as required.

Manage data and telephone services for the EOC.

Receive any priorities or special requests.

Provide communications briefings and technology status reports as requested at action planning meetings.
(REPORT | COMMUNICATION STATUS)

SHIFT CHANGE/TRANSFER OF DUTIES
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 204

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Provide turnover briefing to position replacement.

Follow EOC check out procedures, including signing out, workstation clean-up and forwarding phone number where you can be reached. (FORM | EOC-211, FORM | EOC-205A)

DEMOBILIZATION
Coordinates with Demobilization Unit to develop check out procedure on Demobilization Plan.
(PLAN | DEMOBILIZATION)
Deactivate position when authorized by EOC Director and follow Demobilization Unit Leader directions/plan.
• Complete all required forms, reports, and other documentation. • Provide all completed documentation to the Documentation Unit, prior to your departure.
• Turn over financial information to Finance/Administration Section Coordinator.

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

SHIFT/STAFF CHANGE
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 205

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 206

PAGE IS INTENTIONALLY BLANK
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 207 JobAid: Transportation Unit

POSITION

OVERVIEW

Responsible for coordinating the allocation of transportation resources required to move people, equipment, and essential supplies during emergency response and recovery operations.

REPORT TO LOGISTICS | CHIEF/COORDINATOR
PLANS

EOC ACTION PLAN | SUPPORTS DEVELOPMENT
TRANSPORTATION PLAN | DEVELOPS (CAN USE TRANSPORTATION

STATUS REPORT AS BASIS FOR PLAN)

FORMS &
REPORT

FORM
• POSITION JOBAID
• EOC-205A COMMUNICATION LIST
• EOC-211 CHECK-IN LIST
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING
• RESOURCE TRACKING
REPORT
• TRANSPORTATION STATUS

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

In coordination with the Construction/Engineering Branch Coordinator, and the Situation Analysis Unit, develop a transportation plan to support EOC operations.

Arrange for the acquisition or use of required transportation resources.

Supervise the Transportation Unit.

ACTIVATION

Check in at the EOC
(FORM | EOC-211)
Assist with EOC Set-up (If not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities (FORM | EOC-214)

RESPONSE
Establish and maintain a position log and other necessary files.

Routinely coordinate with the Situation Analysis Unit to determine the status of transportation routes in and around the affected area. (REPORT | TRANSPORTATION STATUS)
Routinely coordinate with the Construction/Engineering Branch Coordinator to determine progress of route recovery operations.

Develop a Transportation Plan which identifies routes of ingress and egress; thus, facilitating the movement of response personnel, the affected population, and shipment of resources and material.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 209

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Establish contact with local transportation agencies and schools to establish availability of equipment and transportation resources for use in evacuations and other operations as needed.
(FORM | RESOURCE TRACKING)
Keep the Logistics Section Coordinator informed of significant issues affecting the Transportation Unit.

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 210

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 211

PAGE IS INTENTIONALLY BLANK
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 212 JobAid: Personnel Unit

POSITION

OVERVIEW

Responsible for obtaining, coordinating, and allocating all non-fire and nonlaw-enforcement mutual aid personnel support requests; registering and coordinating volunteers as Disaster Services Workers (DSWs); feeding and caring for all emergency workers; and the overall coordination and care of all City/Agency staff, both paid and volunteer.

REPORT TO LOGISTICS | CHIEF/COORDINATOR
PLANS

EOC ACTION PLAN | SUPPORTS DEVELOPMENT
FORMS

• POSITION JOBAID
• EOC-205A COMMUNICATION LIST
• EOC-207 ORGANIZATION CHART
• EOC-211 CHECK-IN LIST
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING
• RESOURCE REQUEST
• RESOURCE TRACKING
• DSWV REGISTRATION

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

Provide personnel resources as requested in support of the EOC and Field Operations.

Identify, recruit and register volunteers as required.

Develop an EOC organization chart.
(FORM | EOC-207)
Supervise the Personnel Unit.

ACTIVATION

Check in at the EOC
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities (FORM | EOC-214)

RESPONSE
Establish and maintain a position log and other necessary files. • Manage check-in
o (FORM | EOC-211, FORM | EOC-205A)
• In conjunction with the Documentation Unit, develop a large poster size EOC organization chart depicting each activated position. • Upon check in, indicate the name of the person occupying each position on the chart.
• The chart should be posted in a conspicuous place, accessible to all EOC personnel.
o (FORM | EOC-207)
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 214

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Coordinate with the Liaison Officer and Safety Officer to ensure that all EOC staff to include volunteers, receive a current situation and safety briefing upon check-in.
(FORM | EOC-208)
Establish communications with volunteer agencies and other organizations that can provide personnel resources.

Coordinate with the Operational Area EOC to activate the Emergency Management Mutual Aid System (EMMA), if required.
• Process all incoming requests for personnel support.
• Identify the number of personnel, special qualifications or training, where they are needed and the person or unit they should report to upon arrival.
• Determine the estimated time of arrival of responding personnel and advise the requesting parties accordingly.
o (FORM | RESOURCE REQUEST)
o (FORM | RESOURCE TRACKING)
Maintain a status board or other reference to keep track of incoming personnel resources.

Update EOC organization chart for each operational period.

Coordinate with the Liaison Officer and Security Officer to ensure access, badging or identification, and proper direction for responding personnel upon arrival at the EOC.

Assist the Fire Rescue Branch and Law Enforcement Branch with ordering of mutual aid resources as required.

To minimize redundancy, coordinate all requests for personnel resources from the field level through the EOC Operations Section prior to acting on the request.

In coordination with the Safety Officer, determine the need for crisis counseling for emergency workers; acquire mental health specialists as needed.

Arrange for childcare services for EOC personnel as required.

Establish registration locations with sufficient staff to register volunteers and issue them disaster service worker identification cards. (FORM | DSWV REGISTRATION)
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 215

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Keep the Logistics Section Coordinator informed of significant issues affecting the Personnel Unit.

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 216

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 217

PAGE IS INTENTIONALLY BLANK
JobAid: EMMA Coordinator
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 218

POSITION

OVERVIEW

Responsible for obtaining, coordinating, and allocating all EMMA support requests.

REPORT TO LOGISTICS | PERSONNEL UNIT
PLANS

EOC ACTION PLAN | SUPPORTS DEVELOPMENT
FORMS

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

To receive professional credit for Emergency Management EOC/Career Credentialing, complete and turn in:
(EOC-225) to CALOES | [email protected]

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 219

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Provide, support and keep track of EMMA personnel resources as requested in support of the EOC(s).

ACTIVATION

Check in at the EOC
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities (FORM | EOC-214)

RESPONSE
Establish and maintain a position log and other necessary files. • Alongside Personnel Unit Leader, identify needed EOC position that are vacant and can be requested via EMMA.

Coordinate with the Operational Area EOC to activate the Emergency Management Mutual Aid System (EMMA), if required.
• Process all incoming EMMA requests for personnel support. • Identify the number of personnel, special qualifications or training, where they are needed and the person or unit they should report to upon arrival.
• Determine the estimated time of arrival of responding personnel and advise the requesting parties accordingly.
o (FORM | RESOURCE REQUEST)
o (FORM | RESOURCE TRACKING)
Maintain a status board or other reference to keep track of incoming and outgoing EMMA personnel resources.

Update EOC organization chart for each operational period.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 220

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Coordinate with the Liaison Officer and Security Officer to ensure access, badging or identification, and proper direction for responding EMMA personnel upon arrival at the EOC.

Keep the Personnel Unit Leader informed of significant issues affecting the EMMA requests.

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 221

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 222

PAGE IS INTENTIONALLY BLANK
JobAid: Supply & Procurement Unit
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 223

POSITION

OVERVIEW

Responsible for obtaining and delivering all non-fire and non-lawenforcement mutual aid materials, equipment and supplies to support emergency operations
REPORT TO LOGISTICS | CHIEF/COORDINATOR
PLANS

EOC ACTION PLAN | SUPPORTS DEVELOPMENT
FORMS

• POSITION JOBAID
• EOC-205A COMMUNICATION LIST
• EOC-211 CHECK-IN LIST
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

To receive professional credit for Emergency Management EOC/Career Credentialing, complete and turn in:
(EOC-225) to CALOES | [email protected]

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 224

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Oversee the procurement and allocation of supplies and materiel not normally provided through mutual aid channels.

Coordinate procurement actions with the Finance/Administration Section.

Coordinate delivery of supplies and materiel as required.

Supervise the Supply/Procurement Unit.

ACTIVATION

Check in at the EOC
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities (FORM | EOC-214)

RESPONSE
Establish and maintain a position log and other necessary files.

Determine if requested types and quantities of supplies and material are available in inventory.

Determine procurement spending limits with the Purchasing Unit in Finance/Administration. Obtain a list of pre-designated emergency purchase orders as required.

Whenever possible, meet personally with the requesting party to clarify types and number of supplies and materiel, and verify that the request has not been previously filled through another source.

In conjunction with the Resource Tracking Unit, maintain a status board or other reference depicting procurement actions in progress and their status.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 225

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Determine if the procurement item can be provided without cost from another jurisdiction or through the Operational Area.

Determine unit costs of supplies and materiel, from suppliers and vendors and if they will accept purchase orders as payment, prior to completing the order.

Orders exceeding the purchase order limit must be approved by the Finance/Administration Section before the order can be completed.

If vendor contracts are required for procurement of specific resources or services, refer the request to the Finance/Administration Section for development of necessary agreements.
• Determine if the vendor or provider will deliver the ordered items. • If delivery services are not available, coordinate pickup and delivery through the Transportation Unit.
• In coordination with the Personnel Unit, provide food and lodging for EOC staff and volunteers as required.
• Assist field level with food services at camp locations as requested. • Coordinate donated goods and services from community groups and private organizations.
• Set up procedures for collecting, inventorying, and distributing usable donations.

Keep the Logistics Section Coordinator informed of significant issues affecting the Supply/ Procurement Unit.

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

DEMOBILIZATION
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 226

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Deactivate position when authorized by EOC Director and follow Demobilization Unit Leader directions/plan.
• Complete all required forms, reports, and other documentation. • Provide all completed documentation to the Documentation Unit, prior to your departure.
• Turn over financial information to Finance/Administration Section Coordinator.

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 227

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 228

PAGE IS INTENTIONALLY BLANK
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 229 JobAid: Facilities Unit

POSITION

OVERVIEW

Responsible for ensuring adequate essential facilities are provided for the response effort, including securing access to the facilities and providing staff, furniture, supplies, and materials necessary to configure the facilities in a manner adequate to accomplish the mission.

REPORT TO LOGISTICS | CHIEF/COORDINATOR
PLANS

EOC ACTION PLAN | SUPPORTS DEVELOPMENT
FORMS

• POSITION JOBAID
• EOC-205A COMMUNICATION LIST
• EOC-211 CHECK-IN LIST
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

Ensure that adequate essential facilities are provided for the response effort, including securing access to the facilities and providing staff, furniture, supplies, and materials necessary to configure the facilities in a manner adequate to accomplish the mission.

Ensure acquired buildings, building floors, and or workspaces are returned to their original state when no longer needed.

Supervise the Facilities Unit.

ACTIVATION

Check in at the EOC
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities (FORM | EOC-214)

RESPONSE
Establish and maintain a position log and other necessary files.

Work closely with the EOC Coordinator and other sections in determining facilities and furnishings required for effective operation of the EOC.

Coordinate with branches and units in the Operations Section to determine if assistance with facility acquisition and support is needed at the field level.

Arrange for continuous maintenance of acquired facilities, to include ensuring that utilities and restrooms are operating properly.

If facilities are acquired away from the EOC, coordinate with assigned personnel and designate a Facility Manager.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 231

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Develop and maintain a status board or other reference which depicts the location of each facility; a general description of furnishings, supplies and equipment at the site; hours of operation, and the name and phone number of the Facility Manager.

Ensure all structures are safe for occupancy and that they comply with ADA requirements.

As facilities are vacated, coordinate with the facility manager to return the location to its original state. This includes removing and returning furnishings and equipment, arranging for janitorial services, and locking or otherwise securing the facility.

Keep the Logistics Section Coordinator informed of significant issues affecting the facilities unit.

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

Clean up your work area before you leave.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 232

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 233

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 234

PAGE IS INTENTIONALLY BLANK
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 235 JobAid: Food Unit

POSITION

OVERVIEW

Responsible for coordinating all feeding operations for the EOC, support, and field personnel
REPORT

TO LOGISTICS | CHIEF/COORDINATOR
PLANS

EOC ACTION PLAN | SUPPORTS DEVELOPMENT
FORMS

• POSITION JOBAID
• EOC-205A COMMUNICATION LIST
• EOC-211 CHECK-IN LIST
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

Establishes and disseminates a feeding plan that identifies cost limits, authorized vendors, catering companies, types of food, etc. Be aware of special diets.

Sets meal schedules.

Sets up and manages eating areas for EOC, staff, and field personnel.

Establishes a personnel-feeding account for EOC, support, and field personnel at local restaurants.

Briefs all EOC personnel on the location, cost limitations, and incident number used for each restaurant or caterer.

ACTIVATION

Check in at the EOC.
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up).

Check workstation to ensure readiness.

Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities. (FORM | EOC-214)

RESPONSE
Obtains necessary equipment, supplies, and facilities to establish food service (including hot/cold storage and/or handling).

Ensures food service areas meet appropriate health and safety measures and are maintained in a clean condition.

Orders sufficient food and water from or through the Supply Unit.

Maintains an inventory of food, water, condiments, and supplies.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 237

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Coordinates with Procurement Unit to ensure all purchases are preapproved and paid.

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

Follow EOC check out procedures, including signing out, workstation clean-up and forwarding phone number where you can be reached. (FORM | EOC-211, FORM | EOC-205A)

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 238

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 239 City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 240 JobAid: Donations Management Unit

POSITION

OVERVIEW

Responsible for coordination of donations management. This includes internal organizational elements and resources as well as external partner agencies.

REPORT

TO LOGISTICS | CHIEF/COORDINATOR
PLANS

EOC ACTION PLAN | SUPPORTS DEVELOPMENT
FORMS

• POSITION JOBAID
• EOC-205A COMMUNICATION LIST
• EOC-211 CHECK-IN LIST
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

Works with the Planning Section Staff to identify donation needs of lifesafety supplies and services (e.g., heat, food, water, ice) and develops a plan to receive and quickly distribute these resources to affected community members.

Coordinates with the Resources Unit to track all donation resources.

ACTIVATION

Check in at the EOC
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities (FORM | EOC-214)

RESPONSE
Communicates and coordinates with external partners and NGOs to support effective donations management.

Serves as point of contact with private sector that want to donate goods and services.

Coordinates with Public Information function, including the JIC (if activated) to maintain consistent public messaging about donations.

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 242

Follow EOC check out procedures, including signing out, workstation clean-up and forwarding phone number where you can be reached. (FORM | EOC-211, FORM | EOC-205A)

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 243

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 244 Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 245 JobAid: Volunteer Coordination Unit

POSITION

OVERVIEW

Responsible for coordination of donations management. This includes internal organizational elements and resources as well as external partner agencies.

REPORT

TO LOGISTICS | CHIEF/COORDINATOR
PLANS

EOC ACTION PLAN | SUPPORTS DEVELOPMENT
FORMS

• POSITION JOBAID
• EOC-205A COMMUNICATION LIST
• EOC-211 CHECK-IN LIST
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING
• DSWV REGISTRATION

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

Works with the Planning Section Staff to identify volunteer needs develops a plan to distribute these volunteers to necessary places.

Coordinates with the Resources Unit to track all volunteer resources.

ACTIVATION

Check in at the EOC.
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up).

Check workstation to ensure readiness.

Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities (FORM | EOC-214)

RESPONSE
Staffs Volunteer Team in the EOC and supports the Planning Section Resource Unit and the Logistics Section Supply Unit.

Establishes one or more assembly and staging sites for volunteers to report for credential screening and potential assignment (Volunteer Reception Centers).

Manages the Volunteer DSWV process including document management. (FORM | DSWV REGISTRATION)

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Provide all completed documentation to the Documentation Unit.

Follow EOC check out procedures, including signing out, workstation clean-up and forwarding phone number where you can be reached. (FORM | EOC-211, FORM | EOC-205A)

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 248

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 249

3.5 Finance/Administration Section
Figure 9: EOC Finance & Administration Section
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 250 This section contains functional section and position descriptions, responsibilities, and jobaids for personnel assigned to the Finance & Administration Section of the City EOC.

Jobaids describe the minimum actions that should be accomplished by personnel assigned to functional positions within the section.

Section Overview:
• The Finance & Administration Section is responsible for providing financial support and coordination.

Section Responsibilities Include:
• Protect Life, Property, and the Environment
• Provide Continuity of Financial Support to the City and Community • Document and Manage City costs and recovery of those costs as allowable • Maintain a positive image for the City in its dealings with the community Figure 9: EOC Finance & Administration Section, above, shows all the positions that are part of the EOC Finance & Administration Section.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 251 JobAid: Finance & Administration Chief/Coordinator

POSITION

OVERVIEW

Responsible for the financial support, response, and recovery for the incident
REPORT TO MANAGEMENT | EOC DIRECTOR
PLANS
& REPORTS

ASSESS, TRACKS, AND ORGANIZE COST OF IMPLIMENTATION PER

STATE AND FEDERAL COST RECOVERY GUIDELINES
FORMS,
GUIDES

FORMS
• POSITION JOBAID
• EOC-205A COMMUNICATION LIST
• EOC-211 CHECK-IN LIST
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING
GUIDES
• PA DAMAGE CATEGORIES

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

Ensure that all financial records are maintained throughout the emergency.

Ensure that all on-duty time is recorded for all emergency response personnel.

Ensure that all on-duty time sheets are collected from EOC staff; Departments are collecting these from DOC staff, and Field Supervisors /Incident Commanders are for their staff.

Ensure there is a continuum of the payroll process for all employees responding to the emergency.

Determine/remind individuals of purchase order limits for the procurement function in Logistics.

Ensure that workers’ compensation claims, resulting from the response are processed within a reasonable time.

Ensure that all travel and expense claims are processed within a reasonable time.

Provide administrative support to all EOC Sections as required, in coordination with the Personnel Unit.
• Activate units within the Finance/Administration Section as required. • Monitor section activities continuously and modify the organization as needed.

Ensure that all recovery documentation is accurately maintained and submitted on the appropriate forms to the Federal Emergency Management Agency (FEMA) and/or the Governor’s Office of Emergency Services.

Supervise the Finance/Administration Section.

ACTIVATION

Check in at the EOC.
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up).

Check workstation to ensure readiness.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 253

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities. (FORM | EOC-214)
Ensure that the Finance/Administration Section is set up properly and that appropriate personnel, equipment, and supplies are in place.

Based on the situation, activate units within section as needed and designate Unit Coordinators for each element:

Time Keeping Unit
Cost Accounting Unit
Compensation & Claims Unit
Purchasing Unit
Recovery Unit
Ensure that sufficient staff are available for a 24-hour schedule, or as required.
• Meet with the Logistics Section Coordinator and review financial and administrative support requirements and procedures.
• Determine the level of purchasing authority to be delegated to Logistics Section.

Meet with all Unit Leaders and ensure that responsibilities are clearly understood.

In conjunction with Unit Leaders, determine the initial Action Planning objectives for the first operational period.

Notify the EOC Director when the Finance/Administration Section is operational.

Adopt a proactive attitude, thinking ahead and anticipating situations and problems before they occur.

RESPONSE
Ensure that Finance/Administration Section position logs and other necessary files are maintained.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 254

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Ensure that displays associated with the Finance/Administrative Section are current, and that information is posted in a legible and concise manner.

Participate in all Action Planning meetings.

Brief all Unit Leaders and ensure they are aware of the EOC objectives as defined in the Action Plan.

Keep the EOC Director, General Staff, and elected/other officials aware of the current fiscal situation and other related matters, on an on-going basis.

Ensure that the Recovery Unit maintains all financial records throughout the emergency.

Ensure that the Time Keeping Unit tracks and records all agency staff time.

In coordination with the Logistics Section, ensure that the Purchasing Unit processes purchase orders and develops contracts in a timely manner.

Ensure that the Compensation & Claims Unit processes all workers’ compensation claims, resulting from the emergency, in a reasonable timeframe, given the nature of the situation.

Ensure that the Time-Keeping Unit processes all timesheets and travel expense claims promptly.

Ensure that the Finance/Administration Section provides administrative support to other EOC Sections as required.

Ensure that all recovery documentation is accurately maintained by the Recovery Unit during the response and submitted on the appropriate forms to Federal Emergency Management Agency (FEMA) and/or the Governor’s Office of Emergency Services.

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Provide all completed documentation to the Documentation Unit Follow EOC check out procedures, including signing out, workstation clean-up and forwarding phone number where you can be reached. (FORM | EOC-211, FORM | EOC-205A)

DEMOBILIZATION
Deactivate appropriate Section Positions when authorized by EOC Director and follow Demobilization Unit Leader directions/plan. • Identify staff to support on-going Recovery Operations and Recovery Plan.
• Advise identified staff on their continual support role.

Complete all required forms, reports, and other documentation. Provide all completed documentation to the Documentation Unit, prior to departure.

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

TERMINATION
Transition over to Recovery Operations and support Recovery Manager in tracking per project costs as directed by FEMA cost recovery and public assistance guidelines.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 256

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 257 JobAid: Time Keeping Unit

POSITION

OVERVIEW

Responsible for working with all Department Liaisons and Sections to ensure field units track hours worked by personnel and volunteers & preparing daily personnel time recording documents.

REPORT

TO
FINANCE & ADMINISTRATION | CHIEF/COORDINATOR
PLANS
& REPORTS

SUPPORTS ASSESSMENT, TRACKING, AND ORGANIZATION OF THE

COST OF IMPLEMENTATION PER STATE AND FEDERAL COST

RECOVERY GUIDELINES
FORMS,
GUIDES

FORMS
• POSITION JOBAID
• RESOURCE TRACKING
• EOC-205A COMMUNICATION LIST
• EOC-210 RESOURCE STATUS CHANGE
• EOC-211 CHECK-IN LIST
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING
GUIDES
• PA DAMAGE CATEGORIES

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

Track, record, and report all on-duty time for personnel working during the emergency.

Ensure that personnel time records, travel expense claims and other related forms are prepared and submitted to budget and payroll office.

Supervise the Time Keeping Unit.

ACTIVATION

Check in at the EOC
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up)
Check workstation to ensure readiness
Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities (FORM | EOC-214)

RESPONSE
Establish and maintain a time keeping system.
(FORM | EOC-211)
(FORM | RESOURCE TRACKING)
(FORM | EOC-210)
• Initiate, gather, or update time reports from all personnel, to include volunteers assigned to each shift.
• Ensure that time records are accurate and prepared in compliance with policy.
• Obtain complete personnel rosters from the Personnel Unit. • Rosters must include all EOC personnel as well as personnel assigned to the field level.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 259

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Provide instructions for all supervisors to ensure that time sheets and travel expense claims are completed properly and signed by each employee prior to submitting them.
• Establish a file for each employee or volunteer within the first operational period.
• Maintain a fiscal record for as long as the employee is assigned to the response.

Keep the Finance/Administration Section Coordinator informed of significant issues affecting the Time-Keeping Unit.

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

DEMOBILIZATION
Deactivate position when authorized by Finance/Administration Section Coordinator and follow Demobilization Unit Leader directions/plan. • Complete all required forms, reports, and other documentation. • Provide all completed documentation to the Documentation Unit, prior to your departure.
• Turn over financial information to Finance/Administration Section Coordinator.

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 260

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 261 JobAid: Compensation & Claims Unit

POSITION

OVERVIEW

Responsible for investigating and processing physical-injury and propertydamage claims arising from emergency/disaster incident REPORT

TO FINANCE & ADMINISTRATION | CHIEF/COORDINATOR
PLANS

SUPPORTS ASSESSMENT, TRACKING, AND ORGANIZATION OF THE

COST OF IMPLEMENTATION PER STATE AND FEDERAL COST

RECOVERY GUIDELINES
FORMS,
GUIDES

FORMS
• POSITION JOBAID
• EOC-205A COMMUNICATION LIST
• EOC-208 SAFETY MESSAGE
• EOC-211 CHECK-IN LIST
• EOC-215A SAFETY ANALYSIS
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING
• EOC-227 CLAIMS LOG
GUIDES
• PA DAMAGE CATEGORIES

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

Oversee the investigation of injuries and property/equipment damage claims arising out of the emergency.

Complete all forms required by worker's compensation program.

Maintain a file of injuries and illnesses associated with the emergency which includes results of investigations.

Supervise the Compensation and Claims Unit.

ACTIVATION

Check in at the EOC.
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up).

Check workstation to ensure readiness.

Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities. (FORM | EOC-214)

RESPONSE
Establish and maintain a compensation and claims system.

Maintain a chronological log of injuries and illnesses, and property damage reported during the emergency.
(FORM | EOC-227)
Investigate all injury and damage claims as soon as possible.

Prepare appropriate forms for all verifiable injury claims and forward them to Workmen's Compensations within the required time frame consistent with jurisdiction’s policy & procedures.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 263

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Coordinate with the Safety Officer regarding the mitigation of hazards. (FORM | EOC-208)
(FORM | EOC-215A)
Keep the Finance/Administration Coordinator informed of significant issues affecting the Compensation and Claims Unit.

Forward all equipment or property damage claims to the Recovery Unit.

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

DEMOBILIZATION
• Deactivate position when authorized by EOC Director and directed by Section Coordinator.
• Follow Demobilization Unit Leader directions/plan.
• Complete all required forms, reports, and other documentation. • Provide all completed documentation to the Documentation Unit, prior to your departure.
• Turn over financial information to Finance/Administration Section Coordinator.

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 264

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 265 JobAid: Purchasing Unit

POSITION

OVERVIEW

Responsible for financial matters involving vendor contracts REPORT TO FINANCE & ADMINISTRATION | CHIEF/COORDINATOR
PLANS

SUPPORTS ASSESSMENT, TRACKING, AND ORGANIZATION OF THE

COST OF IMPLEMENTATION PER STATE AND FEDERAL COST

RECOVERY GUIDELINES
FORMS,
GUIDES

FORMS
• POSITION JOBAID
• EOC-205A COMMUNICATION LIST
• EOC-211 CHECK-IN LIST
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING
GUIDES
• PA DAMAGE CATEGORIES

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

Coordinate vendor contracts not previously addressed by existing approved vendor lists.

Coordinate with Supply/Procurement Unit on all matters involving the need to exceed established purchase order limits.

Supervise the Purchasing Unit.

ACTIVATION

Check in at the EOC.
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up).

Check workstation to ensure readiness.

Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities. (FORM | EOC-214)

RESPONSE
Establish and maintain a purchasing system.

Review the emergency purchasing procedures.

Prepare and sign contracts as needed, be sure to obtain concurrence from the Finance/ Administration Section Coordinator.

Ensure that all contracts identify the scope of work and specific site locations.

Negotiate rental rates not already established, or purchase price with vendors as required.

Admonish vendors as necessary, regarding unethical business practices, such as inflating prices or rental rates for their merchandise or equipment during emergencies.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 267

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Finalize all agreements and contracts, as required.

Complete final processing and send documents to Budget and Payroll for payment.

Verify costs data in the pre-established vendor contracts and/or agreements.

In coordination with the Logistics Section, ensure that the Purchasing Unit processes purchase orders and develops contracts in a timely manner.

Keep the Finance/Administration Section Coordinator informed of all significant issues involving the Purchasing Unit.

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

Follow EOC check out procedures, including signing out, workstation clean-up and forwarding phone number where you can be reached. (FORM | EOC-211, FORM | EOC-205A)

Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 268

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Be prepared to provide input to the after-action report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 269

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 270

PAGE IS INTENTIONALLY BLANK
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 271 JobAid: Recovery Unit

POSITION

OVERVIEW

Responsible for executing procedures to capture and document costs relating to a disaster/emergency
REPORT TO FINANCE & ADMINISTRATION | CHIEF/COORDINATOR

PLANS &

REPORTS

SUPPORTS ASSESSMENT, TRACKING, AND ORGANIZATION OF THE

COST OF IMPLEMENTATION PER STATE AND FEDERAL COST

RECOVERY GUIDELINES

AFTER ACTION REPORT
FORMS,
GUIDES

FORMS
• POSITION JOBAID
• EOC-205A COMMUNICATION LIST
• EOC-211 CHECK-IN LIST
• EOC-214 ACTIVITY LOG
• EOC-225 FOR PD CREDENTIALING
GUIDES
• PA DAMAGE CATEGORIES

TECHNOLOGY

• LAPTOP
• PHONE (DESK OR CELL)
RESOURCES • WORKSTATION
• POSITION BINDER (CAN BE VIRTUAL)
• VEST

PROFESSIONAL

CREDENTIAL

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
DUTIES

Determine impacts of the emergency requiring recovery planning.

Initiate recovery-planning meetings with appropriate individuals and agencies.

Develop the initial recovery plan and strategy for the jurisdiction.

Ensure that all appropriate agencies are kept informed and have the opportunity to participate in the recovery planning process.

Develop the strategy to transition from recovery planning in the EOC to a wider post-emergency recovery effort.

Supervise the Recovery Unit.

ACTIVATION

Check in at the EOC.
(FORM | EOC-211, FORM | EOC-205A)
Assist with EOC Set-up (If not already fully set-up).

Check workstation to ensure readiness.

Wear identification vest and read over job aid.

Receive situation, section and position briefing from available and appropriate personnel.

Ensure readiness to maintain concise records of position activities. (FORM | EOC-214)

RESPONSE
Establish and maintain a recovery system.

Monitor the current situation report to include recent updates and determine overall impacts of the emergency.

Based on available information, prepare an initial estimate of likely recovery issues that must be addressed. Document these in a preliminary report.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 273

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Coordinate with the Advance Planning Unit to determine major mid-tolong range social, economic, environmental and political impacts.

Assist the Operational Area as necessary in determining appropriate sites for Disaster Application Centers.

Facilitate recovery planning meetings involving appropriate Management and General Staff personnel and other agencies as needed.

Develop a recovery plan and strategy for the jurisdiction or agency.

Coordinate with Finance/Administration to ensure that FEMA, OES and other public reimbursement source documents and applications are consistent with the recovery strategy.

In conjunction with Finance/Administration, ensure that specific project timelines are developed to meet the goals and objectives of the recovery plan.

SHIFT CHANGE/TRANSFER OF DUTIES
Provide turnover briefing to position replacement.

Follow EOC check out procedures, including signing out, workstation clean-up and forwarding phone number where you can be reached. (FORM | EOC-211, FORM | EOC-205A)

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 274

TYPE TIME
STATUS
C=Complete
I=In-Progress
P=Pending
Clean up your work area before you leave.

Provide a forwarding phone number where you can be reached.

Assists the EOC Coordinator and Planning & Intelligence Section with preparing the After-Action Report.
(REPORT | AFTER ACTION)
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 275

SHIFT/STAFF CHANGE

TASKS (PENDING)
NOTES
Name:

Forwarding
Phone #: _______________________
Date: Time: ________________am / pm
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 276

PAGE IS INTENTIONALLY BLANK
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 277 4 EOC Forms & Tools

4.1 EOC Action Planning
EOC Action Planning is a process that allows for the coordination of EOC activities and the development of the EOC Action Plan.

The EOC Action Plan (EAP) is a printed document which outlines the priorities and planned response of the organization for a defined operational period (time period).

During the initial stages of incident management, EOC staff must develop a simple plan that can be communicated through concise verbal briefings. Frequently, this plan must be developed very quickly and with incomplete information. As the incident management effort evolves over time with additional lead time, staff, information, more detailed and concise EOC Action Plans are created.

Overall – planning involves the following 5 phases:

1. Understanding the situation

2. Establishing incident objectives

3. Developing the Plan

4. Preparing and Disseminating the Plan

5. Executing, Evaluating and Revising the Plan
The basis for an efficient and effective EOC Action Planning process begin with the development and maintenance of a common operating picture.

4.1.1 Common Operating Picture Guidance

In order to develop a common operating picture emergency management organization member must exercise effective situational awareness.

Situational Awareness is the ability to identify, process, and comprehend the critical information about an incident – knowing what is going on around you [requiring] continuous monitoring of relevant sources of information regarding actual incidents and developing hazards (National Response Framework).

Elements of situational awareness include:
• Perception (Gather information)
• Comprehension (Interpret information)
• Projection (Anticipate future status and needs)
Situational awareness can be obtained through the following sources:
• Field Responders
• Government agencies
• 911 centers
• Citizens
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 278 • Media
• Social media
• Non-governmental organizations (NGOs)
Situational awareness information compiled together is used to develop a common operating picture.

A common operating picture is a continuously updated overview of an incident compiled throughout an incident’s life cycle from data shared between integrated systems for communication, information management, and intelligence and information sharing (NRF Resource Center).

Having a common operating picture enables:
• Effective and timely decision-making
• Increase collaboration among all responders and disseminates pertinent information
• Improve incident safety
• Inform predictions and proactive response
• Help ensure consistency of messages
A common operating picture contains the following elements:
• Data: Collect bits from various sources
• Information: Bits are put together
• Intelligence: Analyze the information
• Make recommendations for decisions
Situational awareness influences the
development of a common operating
picture and follows the following
input/output process.

Situational Awareness shared at every SEMS level through a common operating picture helps others achieve overall
incident situational awareness as shown in the diagram on the right.

If an event is not continuously monitored and the common operating picture updated and shared, situational awareness will decrease and in inaccurate operating picture will result.

Situational awareness and common operating picture
information can be shared through:
• Senior leadership briefs
• Formal reports
• Information gathered from Incident/EOC Action Plans
(I/EAPs), Situation Reports (SITREPs), etc.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 279

4.1.2 Planning P

The Planning “P” is a guide to the action planning process. The Planning “P” can be used for both smaller, short-term incidents or events, and for longer, more complex incident planning.

The Planning “P” depicts the stages in the action planning process.

The leg of the “P” includes initial steps to gain awareness of the situation and establish the organization for incident management. Steps in Phase 1 are done only one time.

Once they are accomplished, incident management shifts into a cycle of planning and operations, that continues and is repeated each operational period. In this way, the Planning “P” becomes the Planning “O” after the first operation period.

Figure: Planning P
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 280 Figure: Ongoing O

4.1.3 Planning P Meeting Agendas
The following are example Planning P meeting details and agendas:

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 281 Initial Briefing Meeting
(Planning P Step 3):

Meeting Called By: EOC Director
Attended By: All EOC personnel deemed necessary by the EOC Director.

Led By: EOC Director or Designee (ex: P&I Section Chief/Coordinator) Purpose: Provide information on current on-scene operations, agency and jurisdictional concerns and establish working EOC organization.

Outcome: Organizational Structure and Common Operating Picture! Ground Rules:
• Cell Phone on Silent or Vibrate
• Come Prepared for each meeting
• No side conversations
• Ask questions if you don’t understand
• Take Notes
• Stick to agenda
Agenda/Flow
• EOC Director brings meeting to order, conducts roll call, covers ground rules and reviews the agenda
• Introduce EOC Management and General Staff
• Provide situation update to include:

1. What has happened

2. Affected areas and individuals

3. Incident Command Post Objectives and Priorities if known (ICS-201 for Field)

4. Activated emergency response facilities
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 282

5. Jurisdictions and agencies involved

6. Any actions we have taken

7. Safety Concerns

8. Agency or jurisdiction restrictions
• Verify that Incident commander(s), Area Command(s), supporting EOCs, DOCs, and coordinating agencies have been informed that the EOC is staffed and operational. • Establish the following:
o Event name
o Operational period duration and work shift hours
o Initial goals and objectives
o EOC staffing organization, structure, pattern
o Meeting schedule
• All resource requests will be facilitated through the EOC. • Agree on unified logistics approach to resource ordering procedures to follow. • Agree on resource authorization procedures.
• Agree on Information/Intelligence matters and the flow of information into the EOC and vetted information out of the EOC.
• Next meeting EOC Objectives meeting.
• Prepare for the Objectives Meeting.

Objectives Updates & Policy Confirmation Meeting
(Planning P Step 4):

Meeting Called By: EOC Director
Attended By: Management & General Staff
Led By: Planning & Intelligence Chief/Coordinator or Designee Purpose: Develop EOC objectives to support on-scene and EOC operations and confirm policies.

Outcome: EOC objectives updated and policies confirmed.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 284 Resource Meeting
(Planning P Step 5):

Meeting Called By: EOC Director
Attended By: Management & General Staff (other EOC positions as appropriate) Led By: Planning & Intelligence Chief/Coordinator or Designee Purpose: Develop a unified EOC strategy to support emergency management and onscene operation resource needs.

Outcome: Resources identified to support emergency management and field needs.

Meeting Called By: EOC Director
Attended By: Management & General Staff (other EOC positions as appropriate) Led By: Planning & Intelligence Chief/Coordinator or Designee Purpose: Validate EOC Action Plan components: objectives, policies, authorities, resources etc.

Outcome: Validation of EOC Action Plan.

Ground Rules:
• Cell Phone on Silent or Vibrate
• Come Prepared for each meeting
• No side conversations
• Ask questions if you don’t understand
• Take Notes
• Stick to agenda
Agenda:
• Planning & Intelligence Chief/Coordinator brings meeting to order, conducts roll call, covers ground rules and reviews the agenda
• EOC Director provides opening remarks
• Situation Unit provides briefing on current situation, resources at risk, weather forecast, and incident projections.
• Planning & Intelligence Chief/Coordinator reviews coordination and support priorities, objectives, and decisions
• Operations Section Chief/Coordinator provides briefing on current operations followed with an overview on the proposed plan including strategy work assignments, resource commitment, contingencies, Operations Section organizational structure, and needed support facilities • Planning & Intelligence Chief/Coordinator reviews Operations Section Chief/Coordinator proposed plan to ensure that the EOC Management Priorities and operational objectives are met.
• Planning & Intelligence Chief/Coordinator reviews and validates responsibility for any open actions/tasks and management objectives.
• Planning & Intelligence Chief/Coordinator conducts round robin of EOC Management Group and Management Staff members to solicit their final input and commitment to the proposed plan.
• Logistics Section Chief/Coordinator covers transport, communications and supply updates and issues,
• Finance Section Chief/Coordinator covers fiscal issues, • Public Information Officer covers public affairs and public information issues, • Liaison Officer covers interagency issues, and
• Safety Officer covers any safety concerns or considerations City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 286 • Planning & Intelligence Chief/Coordinator requests EOC Management Group’s approval of the plan as presented. EOC Management Group may provide final comments
• Planning & Intelligence Chief/Coordinator issues assignments to appropriate EOC members for developing Coordination Plan support documentation along with deadlines.
• Planning Section prepares the EOC Action Plan using the forms and /or format as described in the EOP or determined during the Planning meeting preparation phase.
• Sections conduct break out meetings to fill in the information gaps that may exist.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 287 EOC Briefing Meeting
(Planning P Step 9):

Meeting Called By: EOC Director
Attended By: All EOC personnel
Led By: Planning & Intelligence Chief/Coordinator or Designee Purpose: To brief the oncoming shift on the EOC Action Plan and status of on-scene operations
Outcome: Oncoming shift understands EOC Action Plan and situation to execute Ground Rules:
• Cell Phone on Silent or Vibrate
• Come Prepared for each meeting
• No side conversations
• Ask questions if you don’t understand
• Take Notes
• Stick to agenda
Agenda:
• Planning & Intelligence Chief/Coordinator brings meeting to order, conducts roll call for personnel required to attend both incoming and out-going shift, covers ground rules and reviews the agenda
• EOC Director provides opening remarks
• Planning & Intelligence Chief/Coordinator reviews objectives and any changes to the EOC Action Plan
• Situation Unit conducts Situation Briefing.
• Operations Section Chief/Coordinator discusses current response actions and accomplishments.
• Logistics Section Chief/Coordinator covers transport, communications, and supply updates
• Finance Section Chief/Coordinator covers fiscal issues. • Public Information Officer covers public affairs and public information issues • Safety Officer covers any safety concerns or considerations • Liaison Officer covers interagency issues and Intel covers intelligence issues • Planning & Intelligence Chief/Coordinator solicits final comments and adjourns briefing.
• Out-going Sections Chiefs/Coordinators conduct individual break out meetings with the on-coming Section Chiefs/Coordinators to complete process City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 288

4.1.4 EOC Action Plan

4.1.4.1 EOC ACTION PLAN TEMPLATE
OVERVIEW:

Event Name:

Operational Period:

Jurisdiction:

Date Prepared:

Time Prepared:

MAP SKETCH:

Prepared By:

Approved By:

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 289

SUMMARY OF PRIORITIES, OBJECTIVES AND ACTIONS
Overall Event Priorities

Management Section Objectives

Operations Section Objectives

Planning Section Objectives
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 290

Logistics Section Objectives

Finance/ Administration Section Objectives

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 291 Organizational Chart:

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 292 Weather Impacts on Operations:

Weather Forecast 5-Day
Weather Maps:

Additional Attachments
Click here to enter text.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 293

PAGE IS INTENTIONALLY BLANK
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 294

4.1.4.1 EOC Action Plan [Example]
OVERVIEW:

Event Name: Earthquake
Operational Period: 1
Jurisdiction: Hazard City
Date Prepared: mm/dd/yyyy
Time Prepared: 9:00am
MAP SKETCH:

Prepared By: First Last, Planning Section Chief
Approved By: First Last, EOC Director
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 295

SUMMARY OF PRIORITIES, OBJECTIVES AND ACTIONS
Overall Event Priorities

1. Life safety

2. Incident stabilization

3. Preservation of the Environment/Property

4. Damage Assessments
Management Section Objectives

1. In the next hour proclaim a Local Emergency

2. In the next hour issue a mass notification message with basic direction to affected residents reminding them of jurisdictional earthquake protocol

4. In the next 2 hours brief jurisdictional leadership on status of situation

5. In the next 6 hours set-up a call center and form a joint information center with larger jurisdiction
Operations Section Objectives

6. In the next 6 hours access main roads in jurisdiction to determine if they are safe and passable for first responder vehicles

8. In the next 24 hours identify at least safe locations for displaced residents and set-up 1 shelter locations

9. In the next 24 hours assess and tag priority 1 pre-identified buildings in jurisdiction

11. In the next 24 hours, assess debris conditions and develop a removal plan City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 296 Planning Section Objectives

7. In the next 12 hours complete 1 planning cycle and distribute EOC action plan Logistics Section Objectives

10. In the next 24 hours, identify needs and work on requesting/procuring and providing preliminary life sustaining commodities for citizens
Finance/ Administration Section Objectives

3. In the next hour set-up incident project code to begin tracking cost associated with incident Organizational Chart:

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 297 City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 298 Weather Impacts on Operations:

None are forecasted.

Weather Forecast 5-Day
Weather Maps:

Additional Attachments
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 299 None.

PAGE IS INTENTIONALLY BLANK
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 300

4.1.5 EOC Forms
The table below list all available EOC forms.

Note that these forms can be accessed in two ways: through hard copies in the EOC and Alternate EOC; and by clicking on the file names in the electronic version of this plan.
# Name Form

1. FORM_EOC 201_Incident Briefing
FORM_EOC
201_Incident Briefing.docx

2. FORM_EOC 202_Incident Objectives
FORM_EOC
202_Incident Objectives.docx

3. FORM_EOC 205A_Communication List
FORM_EOC
205A_Communication List.docx

4. FORM_EOC 207_Organization Chart
FORM_EOC
207_Organization Chart.docx

5. FORM_EOC 208_Safety Message
FORM_EOC
208_Safety Message.docx

6. FORM_EOC 209_Incident Status Summary
FORM_EOC
209_Incident Status Summary.docx

7. FORM_EOC 210_Resource Status Change
FORM_EOC
210_Resource Status Change.docx

8. FORM_EOC 211_Check-In
FORM_EOC
211_Check-In.docx

9. FORM_EOC 213_Resource Request
FORM_EOC
213_Resource Request.docx

10. FORM_EOC 214_Activity Log
FORM_EOC
214_Activity Log.docx
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 301 # Name Form

11. FORM_EOC 215_Resource Planning Worksheet
FORM_EOC
215_Resource Planning Worksheet.docx

12. FORM_EOC 215A_Safety Analysis
FORM_EOC
215A_Safety Analysis.docx

13. FORM_EOC 226_Individual Performance Rating
FORM_EOC
226_Individual Performance Rating.docx

14. FORM_EOC 227_Claims Log
FORM_EOC
227_Claims Log.docx

15. FORM_EOC 230_Daily Meeting Schedule
FORM_EOC
230_Daily Meeting Schedule.docx

16. FORM_F&A_Cost Worksheet
FORM_F&A_Cost
Worksheet.docx

17. FORM_F&A_Initial Damage Estimate
FORM_F&A_Initial
Damage Estimate.docx

18. CalEOC IDE
CalEOC IDE.pdf

19. FORM_LOGS_DSWV Registration 2013
FORM_LOGS_DSWV
Registration 2013.docx

20. FORM_LOGS_Resource Request
FORM_LOGS_Resou
rce Request.docx

21. FORM_LOGS_Resource Tracking
FORM_LOGS_Resou
rce Tracking.xlsx

22. FORM_MGT Media Briefing Schedule
FORM_MGT Media
Briefing Schedule.docx
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 302 # Name Form

23. FORM_MGT_Disaster Assistance Directory
FORM_MGT_Disast
er Assistance Directory.docx

24. FORM_MGT_Media Call
FORM_MGT_Media
Call.docx

25. FORM_MGT_Press Release
FORM_MGT_Press
Release.docx

26. FORM_MGT_Proclamation Resolutions
FORM_MGT_Procla
marion Resolutions.docx

27. FORM_MGT_Public Call
FORM_MGT_Public
Call.docx

28. FORM_OPS_Fire Deployed Resources
FORM_OPS_Fire
Deployed Resources.docx

29. FORM_OPS_Windshield Survey
FORM_OPS_Winds
hield Survey.docx

4.1.6 EOC Reports
The table below list all available EOC Report Templates.

Note that these Report Templates can be accessed in two ways: through hard copies in the EOC and Alternate EOC; and by clicking on the file names in the electronic version of this plan.
# Name Report Template

1. REPORT_OPS_Agricultural Status
REPORT_OPS_Agric
ultural Status.docx

2. REPORT_OPS_Communication Status
REPORT_OPS_Com
munication Status.docx
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 303 # Name Report Template

3. REPORT_OPS_Energy Status
REPORT_OPS_Energ
y Status.docx

4. REPORT_OPS_Firefighting Status
REPORT_OPS_Firefi
ghting Status.docx

5. REPORT_OPS_Hazmat Status
REPORT_OPS_Hazm
at Status.docx

6. REPORT_OPS_Mass Care Status
REPORT_OPS_Mass
Care Status.docx

7. REPORT_OPS_Public Safety Status
REPORT_OPS_Publi
c Safety Status.docx

8. REPORT_OPS_Public Works Status
REPORT_OPS_Publi
c Works Status.docx

9. REPORT_OPS_Search&Rescue
REPORT_OPS_Searc
h&Rescue.docx

10. REPORT_OPS_Transportation Status
REPORT_OPS_Trans
portation Status.docx

11. REPORT_OPS_Utility Status
REPORT_OPS_Utility
Status.docx

12. REPORT_P&I_Local Government After Action
REPORT_P&I_Local
Government After Action.docx

13. REPORT_P&I_Situation Status
REPORT_P&I_Situati
on Status.docx
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 304

4.1.7 EOC Plans
The table below list all available EOC Plan Templates.

Note that these Plan Templates can be accessed in two ways: through hard copies in the EOC and Alternate EOC; and by clicking on the file names in the electronic version of this plan.
# Name Plan Template

1. PLAN_P&I_Advance
PLAN_P&I_Advance.
docx

2. PLAN_P&I_Demobilization
PLAN_P&I_Demobili
zation.docx

3. PLAN_P&I_EOC Action
PLAN_P&I_EOC
Action.docx

4.1.8 EOC Guides
The table below list all available EOC Guides.

Note that these Guides can be accessed in two ways: through hard copies in the EOC and Alternate EOC; and by clicking on the file names in the electronic version of this plan.
# Name Guides

1. GUIDE_F&A_PA Damage Categories
GUIDE_F&A_PA
Damage Categories.docx

2. GUIDE_MGT_77 Most Asked Questions in an Emergency
GUIDE_MGT_77
Most Asked Questions in an Emergency.do

3. GUIDE_MGT_Emergency Alert System (EAS)
GUIDE_MGT_Emerg
ency Alert System (EAS).docx

4. GUIDE_MGT_EPI-JIC SOP
GUIDE_MGT_EPI-JIC
SOP.docx
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 305

5. GUIDE_MGT_Legal Authorities
GUIDE_MGT_Legal
Authorities.docx

6. GUIDE_MGT_Recovery Plan_Project Management
GUIDE_MGT_Recov
ery Plan_Project Management.docx

7. GUIDE_P&I_EOC Org Chart
GUIDE_P&I_EOC
Org Chart.docx

8. GUIDE_P&I_Planning P
GUIDE_P&I_Plannin
g P.docx
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 306 6 Appendix A – EOC Position Staffing
The City of Coalinga has a City Staff appropriate to the size of the jurisdiction. Therefore, activation of the EOC will see all of the NIMS/SEMS functions present to some degree.

During an activation, the following positions will be filled in the City EOC.

EOC Position Primary Alternative
Management Section
Director City Manager Fire Chief
Assistant Director Fire Chief Division Fire Chief
Safety Officer Police Commander Police Commander
Legal Officer City Attorney Deputy City Attorney
Public Information Officer City Clerk
Liaison Officer Deputy Fire Chief
Operations Section
Operations Chief (Law) Police Chief Police Assistant Chief Assistant Ops Chief Division Fire Chief Assistant Fire Chief Animal Control Police Officer
Ops Branch (Fire) Deputy Fire Chief
Public Works Public Works Supervisor
Planning and Intelligence
Planning Section Chief Division Fire Chief Fire Captain Sit Awareness (sit
stat)/RIMS
Assistant City Manager
Communications Public Safety Dispatcher
Recovery Planning Assistant City Manager
Logistics
Logistics Chief Senior Admin Analyst
Personnel HR Analyst
Finance
Finance Chief Financial Services Director
6 Appendix B – Emergency Recall List
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 307 Maintenance and upkeep of this list is the responsibility of the City Clerk. It shall be used ONLY upon the authority of the City Manager, or his/her designee upon an EOC activation
Person or
Location Name
Title or
Function Phone Number Email Other
6 Appendix C – Community Profile
City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 308 Map and the location within Fresno County of the City of Coalinga and its Sphere of Influence.

Geography and Climate
The City of Coalinga is located in the southwestern portion of the San Joaquin Valley in an area known as Pleasant Valley. Over the past decade, the City boundaries have not changed, but the City did annex land southeast of State Route 33, outside the current Sphere of Influence. The City and its Sphere of Influence cover 5,161 acres, 4,133 acres of which are within the City limits.

City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 309 Access to Coalinga is by State Routes 198 and 33. Interstate 5 is located approximately 13 miles to the east. Existing development in the City is characterized by residential neighborhoods with commercial uses concentrated along State Routes 198 and 33 and Polk Street.

The City of Coalinga lies over or near more than one earthquake fault and lateral or blind thrust fault. It is approximately 29 miles from the Town of Parkfield, which is located on the San Andreas fault and has been the site of an earthquake study since the late 1970s.

The climate is mild and damp in the winter and hot and dry in the summer. High temperatures average 64°F in January and 103°F in July. Low temperatures average 29°F in January and 53°F in July. Annual precipitation is 8.4 inches. 1 1 Source: Fresno County Multi-Jurisdictional Hazard Mitigation Plan City of Coalinga
Emergency Operations Plan (Part II): Management and Implementation 310 6 Appendix D – Critical Facilities
2 2 Source: Fresno County Multi-Jurisdictional Hazard Mitigation Plan

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve Municipal Solid Waste Franchise Agreement of Refuse Rates Increase and Adopt Resolution No. 4063 Approving New Refuse Rates effective July 1, 2022
Meeting Date: February 17, 2022
From: Marissa Trejo, City Manager
Prepared by: Mercedes Garcia, Senior Administrative Analyst I. RECOMMENDATION:

Approval of Municipal Solid Waste Franchise Agreement of Refuse Rates Increase; Approval of Resolution No. 4063, a Resolution of the City Council of the City of Coalinga Approving New Refuse Rates Effective July 1, 2022 for Short Lived Climate Pollutants: Organic Waste Reductions SB 1383 Implementation II. BACKGROUND:

Mid Valley Disposal has been serving Coalinga for over fifteen years through a franchise agreement that is in place through 2026. The agreement provides for rate increases from an annual Consumer Price Index (CPI) adjustment, and for rate increases from extraordinary circumstances. Implementation of Short Lived Climate Pollutants: Organic Waste Reductions SB 1383 is one of these circumstances.

III. DISCUSSION:

Mid Valley is requesting a rate increase for new and enhances services for Short Lived Climate Pollutants:

Organic Waste Reductions SB 1383 changes which include the following requirements for City of Coalinga.

SB 1383-Required Changes
· Expand recycling and food waste service to allcustomers · New color-coded containers and labeling
· Expanded customer education and outreach
· Monitoring and reporting of customer participation
· Recycling/organics contamination reduction programs
· Develop Edible Food recovery education content
· Significant record-keeping and reporting improvements The proposed agreement incorporates the full requirements of SB 1383.

IV. ALTERNATIVES:

Do not approve Municipal Solid Waste Franchise Agreement.

V. FISCAL IMPACT:

Solid waste rate increase of 10% effective July 1, 2022.

ATTACHMENTS:

File Name Description
RESO#4063_Municipal_Solid_Waste_Franchise_Agr___Increasing_Refuse_Rates_Effecitvie_July_1__2022_021722.pdf Resolution No.
4063
Coalinga_Mid_Valley_Successor_Agreement_Municipal_Solid_Waste_Franchise_Agreement-020122.pdf Agreement RESOLUTION NO. 4063

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA APPROVING A

MUNICIPAL SOLID WASTE FRANCHISE AGREEMENT WITH MID VALLEY DISPOSAL, INCLUDING REVISED REFUSE RATES INCREASE EFFECTIVE JULY 1, 2022
WHEREAS, the City of Coalinga currently contracts with Mid Valley Disposal (Mid Valley) by way of an exclusive franchise for solid waste collection, transportation, disposal, and recycling services; and WHEREAS, Coalinga Municipal Code Section 6-2.18 empowers the City Council to set garbage collection charges, recycling program charges, green waste collection charges, and other related charges by Resolution of the City Council; and
WHEREAS, the City of Coalinga and Mid Valley desire to enter into a Municipal Solid Waste Franchise Agreement
WHERAS, Mid Valley has requested the addition of new rates to cover recycling and organics collection, for the City to be in compliance with SB 1383; and WHEREAS, the proposed refuse rates set forth in Exhibit D of the Municipal Solid Waste Franchise Agreement are nondiscriminatory and do not exceed the cost of providing refuse service for which the rates and charges are imposed.

WHEREAS, no other substantive amendments are proposed for the Franchise; and WHEREAS, the City Council has reviewed the proposed Municipal Solid Waste Franchise Agreement and the proposed adjusted service rates, and finds that the Franchise Agreement and service rates are proper and consistent with the purposes of Chapter 2, of Title 6, of the Coalinga Municipal Code and State law.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Coalinga as follows:

The Municipal Solid Waste Franchise Agreement is hereby adopted contingent upon full execution by Mid Valley, and the terms shall be effective for billing cycles beginning on or after July 1, 2022.

The foregoing Resolution was approved and adopted at a regular meeting of the City Council of the City of Coalinga held on the 17th day of February 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
________________________________
Ron Ramsey, Mayor
ATTEST:
_________________________________
Shannon Jensen, City Clerk

MUNICIPAL SOLID

WASTE FRANCHISE AGREEMENT

BETWEEN

CITY OF COALINGA, CALIFORNIA
AND

MID-VALLEY DISPOSAL, LLC

TABLE OF CONTENTS
SECTION 1 - COVENANTS, REPRESENTATIONS AND WARRANTIES .........................................................................2 SECTION 2 - DEFINITIONS....................................................................................................................................... 3 SECTION 3 - GRANT AND ACCEPTANCE OF EXCLUSIVE FRANCHISE RESIDENTIAL AND COMMERCIAL FRANCHISE ..3 SECTION 4 – TERM AND TERMINATION .................................................................................................................5 SECTION 5 - FRANCHISE AREA................................................................................................................................5 SECTION 6 - SERVICES PROVIDED BY GRANTEE ......................................................................................................5 SECTION 7 - OWNERSHIP OF SOLID WASTE INCLUDING RECYCLABLE MATERIALS..................................................8 SECTION 8 - WASTE DELIVERY DESIGNATION.........................................................................................................8 SECTION 9 - INDEMNIFICATION AND INSURANCE, AND PERFORMANCE BOND .....................................................9 SECTION 10 - FAILURE TO PERFORM AND REMEDIES ........................................................................................... 11 SECTION 11 - FRANCHISE TRANSFER .................................................................................................................... 14 SECTION 12 - REPORTS......................................................................................................................................... 16 SECTION 13 - COMPENSATION............................................................................................................................. 17 SECTION 14 - FORCE MAJEURE............................................................................................................................. 21 SECTION 15 - OTHER PROVISIONS........................................................................................................................ 21 SECTION 16 - SEVERABILITY ................................................................................................................................. 23 SECTION 17 - ENTIRE AGREEMENT; AMENDMENT ............................................................................................... 23 SECTION 18 - CONSTRUCTION OF FRANCHISE ...................................................................................................... 24 EXHIBIT “A” - PROVIDED SERVICES ...................................................................................................................... 25 EXHIBIT “B” - SB 1383 COMPLIANCE PROGRAMS................................................................................................. 27 EXHIBIT “C” - DEFINITIONS................................................................................................................................... 30 EXHIBIT “D” - FEES ............................................................................................................................................... 36 1 MUNICIPAL SOLID WASTE FRANCHISE AGREEMENT

BETWEEN

CITY OF COALINGA, CALIFORNIA
AND

MID-VALLEY DISPOSAL, LLC
This Franchise Agreement ("Franchise Agreement") is entered into this first day of February 2022, by and between the City of COALINGA (“City”) and Mid-Valley Disposal, LLC, a California Limited Liability Company (“Grantee” or “Contractor”), for the collection, transportation and disposal of Solid Waste and for other services as further specified herein in Exhibit “A.”

RECITALS
WHEREAS, the Legislature of the State of California, by enactment of the California Integrated Waste Management Act of 1989 (“AB 939”), has declared that it is within the public interest to authorize and require local agencies to make adequate provisions for solid waste handling within their jurisdiction; and
WHEREAS, pursuant to California Public Resources Code Section 40059 (a), the City Council has determined that that the public health, safety, and well-being require that an exclusive franchise be awarded to a qualified Solid Waste enterprise for the collection and recovery of solid waste from all residential, industrial and commercial premises in the City; and WHEREAS, Grantee has lawfully conducted solid waste handling operations in the City for several years, and has delivered a level of service to its customers commensurate with the highest industry standards. Grantee is well-qualified to continue providing that service; and WHEREAS, the previous agreement and amendments between City and Grantee need to be updated; and
WHEREAS, in consideration of a long term agreement, Grantee has agreed to waive and release City from all prior claims related to the previous agreement; and WHEREAS, in order to comply with the mandates of AB 939, subsequent legislation and regulation, the City must have the ability to direct the flow of Solid Waste within the incorporated City for the purposes of reporting, processing, recovery and disposal; and WHEREAS, the City Council declares its intention of ensuring the delivery of adequate Solid Waste Handling services and of maintaining reasonable Fees for the provision of such handling services within the City;
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
2 SECTION 1 - COVENANTS, REPRESENTATIONS AND WARRANTIES A. Covenants, Representations and Warranties of Grantee Grantee hereby makes the following covenants, representations and warranties for the benefit of the City as of the date of this Agreement.
(1) Grantee is duly organized and validly existing as a limited liability company in good standing under the laws of the State of California.
(2) Grantee has full legal right, power, and authority to execute, deliver, and perform this Agreement, and has duly authorized the execution and delivery of this Agreement. (3) Each Person signing this Agreement on behalf of Grantee has been authorized by Grantee to do so, and this Agreement has been duly executed and delivered by Grantee, and constitutes a legal, valid and binding obligation of Grantee enforceable against Grantee in accordance with its terms.
(4) To the best of Grantee's knowledge, there is no action, suit, or proceeding before any court or governmental entity against Grantee or affecting Grantee, wherein an unfavorable decision, ruling or finding would adversely affect the validity or enforceability of this Agreement, or which would have a material adverse effect on the financial condition of Grantee.
(5) Grantee has sufficient financial resources to perform all aspects of its obligations hereunder. There has been no material adverse change in Grantee's or, if applicable, in Grantee's parent company's, financial circumstances since the date of the most recent financial statements or information, submitted to the City or reviewed by the City at the offices of Grantee.
(6) Grantee has the expert, professional, and technical capability to perform all of its obligations under this Agreement and will maintain the capability at all times during this Agreement’s term.
(7) Prior to providing any service authorized by this Agreement, Grantee will have provided to the City Manager the security instrument and certificates of insurance required by the Agreement.
(8) Prior to providing any service authorized by this Agreement, Grantee will have provided to the City Manager reasonably acceptable proof that the Grantee has obtained all necessary permits, authorizations and licenses which are required for furnishing such service.

B. Covenants, Representations and Warranties of the City The City hereby makes the following covenants, representations and warranties to and for the benefit of Grantee as of the date of this Agreement:
(1) The parties executing this Agreement on behalf of the City are duly authorized to do so.

This Agreement constitutes the legal, valid and binding Agreement of the City and is enforceable against the City in accordance with its terms. 3 (2) To the best of the City's knowledge without having conducted any research, there is no action, suit, or proceeding against the City before any court or governmental entity wherein an unfavorable decision, ruling or finding would adversely affect the validity or enforceability of this Agreement.
(3) The City shall reasonably consistent with its governmental duties, cooperate with Grantee in preserving the confidentiality of Grantee’s proprietary information, including trade secret information, and preventing its disclosure to the best of its ability. It will be the obligation of Grantee to designate what information it deems to be a trade secret or otherwise in need of protection at the time such information is provided to City. No copies of such proprietary information shall be retained by City as public records under California law.

Such information may include financial information that concerns activities or aspects of the Grantee’s business that are unrelated to any work performed for the City, and any other information from which the identity of any account, customer, vendor, buyer, supplier, end user, or other source or transferee of recyclable material may be reasonably ascertained, such as name, address, or other identifying information. Grantee shall defend and indemnify City, elected officials, officers, employees, contractors, consultants, attorneys, agents and volunteers, including for City attorney fees, staff costs, awards and judgments, for any claims brought against City for failure to produce any requested documentation related to Grantee and its business in possession of City in accordance with a Public Record’s Act.
(4) The City shall use best reasonable efforts to update and amend applicable provisions of its Municipal Code to the extent the City determines such changes are necessary to conform to this Agreement and to meet its obligations hereunder.

SECTION 2 - DEFINITIONS
Whenever any term used in this Franchise Agreement has been defined by AB939 or in the Municipal Code, the definitions therein, as presently defined and as they may be amended in the future shall apply unless the term is otherwise defined in this Agreement. In the event of conflict between the definition found in AB939, in the City Code and this Agreement, the definition in this Agreement shall govern all other definitions, while the definition in the City Code shall take precedence over the definition contained in AB939. The definitions are set forth on the attached and incorporated Exhibit “C”.

SECTION 3 - GRANT AND ACCEPTANCE OF EXCLUSIVE FRANCHISE

RESIDENTIAL AND COMMERCIAL FRANCHISE
A. Grant of Franchise
Pursuant to the provisions of the City Code and pursuant to AB939, and subject to the terms and conditions of this Agreement (including all extensions or renewals), City hereby grants to Grantee the sole and exclusive right, privilege, and franchise to provide the Solid Waste Handling services described in Exhibit “A” (Provided Services) to this Agreement to all single family units, multifamily units, and commercial, industrial, and institutional premises within the City, and to use the City streets and roads for such purpose. City shall actively enforce the exclusive rights of Grantee to provide services within the Franchise Area. By this Agreement and subject to its terms, the City grants the broadest form of exclusive solid waste handling franchise permissible under applicable 4 law including its general municipal police powers and the specific authority given to local agencies by California Public Resources Code Section 40059 to determine aspects of solid waste handling that are of local concern. The foregoing reference to Section 40059 includes the relevant appellate case law interpreting that statute.

B. Acceptance of Franchise
Grantee agrees to be bound by and comply with all the requirements of this Franchise Agreement.

Grantee waives, terminates and hereby releases any right or claim to serve any part of the City under any prior grant of franchise, contract, license or permit issued or granted by any governmental entity.

C. Exceptions to Exclusivity
The foregoing Grant of Franchise excludes the following:
(1) Self-Haul. Any Solid Waste otherwise within the Scope of this Agreement which is removed and personally transported from any premises by the owner or occupant who generated the solid waste using his or her own equipment thereof for the purpose of lawfully delivering same to a Solid Waste Facility authorized to receive and handle solid waste. The use of a subcontractor by City is not “self-haul” within the meaning of this exception.
(2) Gardeners and Landscapers. The collection, transportation and disposal by a gardener or landscaper of green waste or yard trimmings which are generated as an incidental part of providing gardening, landscaping or landscape maintenance services, provided that the gardener or landscaper is not a hauling service or solid waste enterprise, does not separately or additionally charge for the incidental service of removing, transporting or disposing of the green waste or yard trimmings, and utilizes only his or her own employees and equipment to collect, transport and dispose of same. (3) Sale or Gift of Recyclable Materials. Source separated Recyclable Materials which are either donated or sold by the generator of the materials to a party other than Grantee. A mere discount or reduction in price of the Grantee’s charges for the handling of such materials is not a sale or donation within the meaning of this Agreement. For purposes of this Agreement, materials shall be deemed “solid waste” within the meaning of California Public Resources Code Section 40191, and shall be regulated as such, whether or not they may be potentially recyclable, in either of the following instances: (a) when the material is mixed or commingled with other types of solid waste, or (b) where the payment of a fee, charge, or other consideration, in any form or amount, is directly or indirectly solicited or received from the generator by any person or combination of persons in exchange for collection, removal, transportation, storage, processing, handling, consulting, container rental or disposal services (“fee for service” recycling), whether or not arranged by or through a subcontractor, broker, agent, consultant, or affiliate of the provider of such service.
5 SECTION 4 – TERM AND TERMINATION
The initial term of this Agreement shall commence at 12:00 a.m. on February 1st 2022 and expire at 12:00 a.m. on December 31st , 2031. Thereafter, beginning on January 1st , 2023, and on each July 1 anniversary date thereafter, the term of this Agreement will be extended automatically for one (1) additional year, so as to have a rolling term of ten (10) years. Should either party desire that said automatic renewal and extension provision be terminated, such party shall give the other written notice of nonrenewal between January 1 and June 30 in any year, but not before the year 2025. Any such notice, properly given, shall serve to terminate the automatic one-year renewal and extension provision only, and this Agreement shall remain in effect for the balance of the term then outstanding. In the event that either party exercises its right to terminate the automatic renewal and extension provision under this paragraph, the parties may subsequently reinstate the automatic renewal and extension provision by mutual written agreement. Termination of this Agreement may also occur pursuant to the section “Failure to Perform and Remedies,” hereafter stated in this Agreement.

SECTION 5 - FRANCHISE AREA
The Franchise Area granted by this Agreement is the legally established geographic limits of the City, as the same now exist or may hereinafter be revised by annexation or otherwise. Grantee shall perform Solid Waste Handling services pursuant to this Agreement only in such Franchise Area.

SECTION 6 - SERVICES PROVIDED BY GRANTEE
The following minimum operating requirements shall apply to Grantee, except to the extent any operating requirement is specifically eliminated or modified in Exhibit “A”:

A. Employees
(1) Each employee or other Person driving Grantee’s vehicle shall at all times have a valid California vehicle operator’s license appropriate for the vehicle being driven. (2) All Grantee employees shall wear clean clothing of a uniform type when engaged in collection operations under this Agreement.
(3) Each employee dealing with Customers, including without limit those engaged in collection or billing, shall at all times behave in a courteous manner. (4) Noncompliance with the employee items above are subject to the terms of Section 10, Failure to Perform and Remedies.

B. Hours of Collection
Grantee shall not collect Solid Waste within a residential area or within a commercial area which is contiguous to a residential area between the hours of 10:00 P.M. and 5:00 A.M. the next day. 6 C. Office for Inquiries and Complaints
City shall receive and log customer inquiries and complaints and transmit any service requests or complaints to Grantee electronically or via other mutually agreed upon method. Grantee shall maintain an office at some fixed place and keep regular business hours and shall maintain a locally listed telephone number. Such listing shall be in the Grantee’s name or in the fictitious business name under which Grantee provides Solid Waste Handling services to the Area. This Section shall not require the Grantee to maintain an office which is different than or separate from the office for inquiries and complaints maintained by Grantee.

D. Records and Reports
Grantee shall prepare, maintain and provide to the City such records and reports as required in this Agreement, as well as records related to services in this agreement required under any other applicable law.

E. Requested Service
Grantee shall provide Solid Waste Handling services to all Customers within its approved Franchise Area who request such service, except when denial or discontinuance of service is specifically authorized by this Agreement. Such service shall commence within seven (7) working (waste collection) days of the Customer's request.

F. Collection Frequency
For health and safety purposes, minimum collection frequency for all Solid Waste Handling Customers shall be once per week, in accordance with Section 17331 of Title 14, California Code of Regulations. Grantee shall correct any missed collection of a Customer's Solid Waste within two (2) working (waste collection) days of notice thereof, unless the next regular collection of such waste is scheduled to occur within three (3) working (waste collection) days of such notice.

G. Containers
In addition to any requirement Grantee is subject to under its Health and Safety Permit, each container shall be replaced in its proper place in a neat and orderly manner; any litter spilled from a container by Grantee's employees while emptying a container shall be cleaned up by Grantee’s employees.

H. Noise
In addition to any requirement Grantee is subject to under applicable law, Grantee shall not create any noise in excess of what is reasonable and necessary in providing Solid Waste Handling services to its Customers. Further, Grantee shall actively evaluate and strive to implement noise reduction measures on an ongoing basis, consistent with common industry practice and standards applicable in similar circumstances.

I. Collection Equipment
Grantee shall provide an adequate number of vehicles and equipment to provide the Solid Waste Handling services required under its Franchise Agreement. No vehicle shall be used for the 7 collection and transportation of Solid Waste prior to such initial and/or periodic inspection and approval by the Department of Public Health, Division of Environmental Health Services to the extent required under the Grantee's applicable Health and Safety Permit.

All motor vehicles used by Grantee under its Franchise Agreement shall be registered with the Department of Motor Vehicles of the State of California, shall be kept clean and in good repair, and shall be uniformly painted. In addition, vehicles must be in compliance with the California Air Resources Board requirements and any other applicable state or federal laws and/or regulations pertaining to the operation of Solid Waste handling equipment.

J. Privacy
Grantee shall strictly observe and protect the rights of privacy of its Customers. Information identifying individual Customers or the composition or contents of a Customer's waste stream shall not be revealed to any Person, governmental unit, private agency, or company, unless as part of a legitimate inquiry by a governmental unit, or as authorized by a court of law or by statute, or upon written authorization of the Customer. This provision shall not be construed to preclude Grantee from preparing, participating in, or assisting in the preparation of waste characterization studies or waste stream analyses which may be required by AB 939, or the City, provided that no such analysis shall identify any person or connect any person to any particular waste. In addition, Grantee shall not market, sell, convey, or donate to any Person any list with the name or address of Customers except that Grantee may provide such lists to authorized employees and authorized representatives of the City as necessary to comply with this Franchise Agreement. Grantee shall, at all times and consistent with prevailing industry standards, utilize encryption or other security measures reasonably calculated to protect Customer information from unauthorized disclosure.

K. Customer Complaints
Grantee shall respond to customer complaints whether received directly from customers, or by customer through City. Grantee shall designate a government liaison Person responsible for working with the City to resolve Customer complaints. The name of the liaison Person and a 24 hour availability telephone number shall be provided to the City Manager. Customer complaints shall be resolved in accordance with Section 10(B) herein, “Resolution of Customer Complaints.” L. Property Damage
(1) Any physical damage caused by the act or omissions of employees, officers, or agents of the Grantee to private or public property resulting from operations under this Agreement shall be promptly repaired or replaced by Grantee at Grantee's sole expense. (2) With respect to driving surfaces, Grantee shall be responsible for damage (excluding normal wear and tear), whether or not paved, resulting from the weight of vehicles providing Solid Waste Handling services on public or private property when it can be demonstrated that such damage is the result of vehicles exceeding speed limits or maximum weight limits set by the State of California or by other negligent operation of vehicles by Grantee's employees.

M. Gratuities
8 Grantee shall not, nor shall it permit any officer, agent, or employee employed by it, to request, solicit or demand, either directly or indirectly, any gratuity for services authorized or required under its Agreement.

N. Laws and Licenses
Grantee shall comply with all Federal, State, City, County or local laws, ordinances, rules, and regulations applicable, from time to time and as amended, to the performance of the Solid Waste Handling services provided under this Franchise Agreement and shall obtain and maintain in full force and effect all licenses and permits necessary to perform such services throughout the term of this Franchise Agreement.

O. Services During Strikes, Lockouts or Other Labor Disturbances In the event of labor strikes, lockouts, or other labor disturbances, Grantee and City agree to cooperate fully in developing and implementing contingency plans for the continued collection and handling of Solid Waste in order to safeguard public health and avert imminent and substantial threats to public health and safety. Without limitation, these cooperation efforts may include prioritizing the collection of Solid Waste from certain businesses in order to control the accumulation of Solid Waste that may lead to more immediate threats to public health such as putrescible waste, sewage sludge, and manure or other animal waste.

SECTION 7 - OWNERSHIP OF SOLID WASTE INCLUDING RECYCLABLE

MATERIALS
Except as otherwise provided in state law, ownership of Solid Waste shall transfer to Grantee at such time as the Solid Waste is discarded by the Solid Waste Handling service Customer. City makes no claim of ownership to the discarded solid waste.

SECTION 8 - WASTE DELIVERY DESIGNATION
City reserves the right to designate the disposal facility or facilities to which Grantee shall deliver Solid Waste generated within City and collected by Grantee pursuant to this Agreement. This designation, when made, shall be subject to the following:
(1) Solid Waste that Grantee determines to be suitable for Processing or green composting may be delivered by Grantee to a Materials Recovery Facility or Designated Source Separated Organic Waste Facility selected by Grantee, and only the Residual Solid Waste resulting from Processing will be subject to the waste delivery designation. (2) If the City Manager or his/her designee directs Grantee to deliver residual Solid Waste collected pursuant to this Agreement to a Solid Waste Facility that is different from the facility Grantee is then using for the disposal of such waste, or in amounts that are different than the amount that Grantee is currently delivering to that facility, and this direction results in increased operating costs to the Grantee, Grantee shall be entitled to a corresponding Fee adjustment to fully compensate Grantee for the increased costs. 9 SECTION 9 - INDEMNIFICATION AND INSURANCE, AND PERFORMANCE BOND A. Indemnification of City
The Grantee agrees to indemnify, defend (with counsel chosen by City) and hold harmless the City and its authorized elected officials, officers, employees, contractors, consultants, attorneys, agents and volunteers from any and all claims, actions, losses, damages, and/or liability arising out of Grantee’s performance of services under this Agreement, except to the extent, if at all, that such liability arises as a result of City’s own gross negligence or willful misconduct.

Hazardous Waste Indemnification
Without limiting the generality of the foregoing, if Grantee is alleged to have, or determined to have, or not disputed allegations that it has negligently or willfully acted or failed to act with respect to the collection, handling or transportation of Hazardous Waste, Grantee shall indemnify, defend with counsel chosen by City, protect and hold harmless the City and its respective elected officials, officers, employees, contractors, consultants, attorneys, agents, volunteers, assigns, and any successor or successors harmless from and against all claims, actual damages (including, but not limited to, special and consequential damages), natural resources damage, punitive damages, injuries, costs, response remediation and removal costs, losses, demands, debts, liens, liabilities, causes of action, suits, legal or administrative proceedings, interest, fines, charges, penalties, and expenses (including, but not limited to, attorneys' and expert witness fees and costs incurred in connection with defending against any of the foregoing or in enforcing this indemnity) of any kind whatsoever paid, incurred or suffered by, or asserted against, City or its respective officers, employees, agents, or Grantees arising from or attributable to any repair, cleanup or detoxification, or preparation and implementation of any removal, remedial response, closure or other plan (regardless of whether undertaken due to governmental action) concerning any Hazardous Waste as to which Grantee has negligently or willfully acted or failed to act with respect to its collection, handling or transportation at any place where Grantee stores, handles, transports or disposes of Solid Waste pursuant to this Franchise Agreement. The foregoing indemnity does not extend to liability arising from de minimis amounts of household hazardous waste that Customers may place in solid waste receptacles, and excludes liability arising from City’s decision to exercise its waste delivery designation rights under Section 8 of this Agreement. The foregoing indemnity is intended to operate and shall operate as an agreement pursuant to Section 107(e) of the Comprehensive Environmental Response, Compensation and Liability Act, "CERCLA", 42 U.S.C. Section 9607(e) and California Health and Safety Code Section 25364, to insure, protect, indemnify, and hold the City harmless from liability. This Section 9B shall survive the termination, lapse or any change in the relationship of the Parties hereto.

B. Insurance Requirements
Insurance Requirements
(1) Commercial General Liability
i. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than five million dollars ($5,000,000) per occurrence for bodily injury, personal injury, and 10 property damage, including without limitation, blanket contractual liability. If a general aggregate limit applies, either (1) the general aggregate limit shall apply separately to this project/location or (2) the general aggregate limit shall be twice the required occurrence limit. Contractor’s general liability policies shall be primary and shall not seek contribution from the City’s coverage, and be endorsed using Insurance Services Office form CG 20 10 (or equivalent) to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies. ii. Any failure to comply with reporting provisions of the policies by Contractor shall not affect coverage provided the City.
iii. Coverage shall state that Contractor insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
iv. Coverage shall contain a waiver of subrogation in favor of the City. (2) Business Automobile Liability
i. Contractor shall provide auto liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01 (or equivalent) with a limit of no less than five million dollars ($5,000,000) per accident.
(3) Workers’ Compensation and Employers’ Liability
i. Contractor shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance with limits of at least one million dollars ($1,000,000). Contractor shall submit to City, along with the certificate of insurance, a waiver of subrogation endorsement in favor of City, its officers, agents, employees, and volunteers. (4) All Coverages
i. Each insurance policy required by the agreement shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or reduced in limits except after thirty (30) days' prior written notice has been given to the City, except that ten (10) days’ prior written notice shall apply in the event of cancellation for nonpayment of premium. ii. All self-insurance, self-insured retentions, and deductibles must be declared and approved by the City.
iii. Evidence of Insurance - Prior to commencement of work, the Contractor shall furnish the City with certificates, additional insured endorsements, and waivers of subrogation evidencing compliance with the insurance requirements above. The Contractor must agree to provide complete, certified copies of all required insurance policies if requested by the City.
iv. Acceptability of Insurers - Insurance shall be placed with insurers admitted in the State of California and with an A.M. Best rating of A- VII or higher. v. Subcontractors and Consultants - A category of risk and the applicable insurance requirements will be determined on a “per subcontractor” or “per consultant” basis, 11 considering the particular work to be done by the subcontractor or consultant and the interrelationship of that work to other work being conducted by the Contractor.

C. Performance Bonds or Other Security
Grantee shall furnish to the City without additional charge a corporate surety bond, a letter of credit or other security device acceptable to the City in City’s sole discretion, as security for performance under this Franchise Agreement (collectively "Security"). The amount of the Security shall be the lesser of one month's expected Gross Receipts Less Disposal Charge, or Fifty Thousand Dollars ($50,000.00). Adequate proof of the existence of the Security shall be provided to the City (e.g., a certificate from the surety showing that the bond premiums have been paid in full shall accompany the bond and each renewal thereof). The surety on the bond, the bank on which the letter of credit is drawn and the surety for any other Security device shall be a company acceptable to the City and shall be authorized to do business in the State of California.

D. Modification
The requirements of this Section 9 may be modified or waived in writing by the City upon the request of Grantee, provided the City reasonably determines such modification or waiver is in the best interest of City and of the public welfare, considering all relevant factors, including acceptable financial guarantees provided by Grantee or by a parent company of Grantee.

SECTION 10 - FAILURE TO PERFORM AND REMEDIES
The rights of the Grantee and City upon the failure of either to perform as required under this Agreement shall be as provided below:

A. Administration, Enforcement and Remedies
(1) If the City Manager determines at any time that the Grantee’s performance of the Solid Waste Handling services authorized/required in this Franchise Agreement, are not in conformity with the provisions of the Franchise Agreement, or applicable federal, state, or local law or regulation, including but not limited to the laws governing collection, transfer, storage and/or disposal of Solid Waste, the City Manager will notify Grantee in writing of such deficiencies ("Notice of Deficiency").

The Notice of Deficiency may provide a reasonable time within which correction of all noted deficiencies is to be made. Unless a shorter or longer period of time is specified in the notice of deficiency sent by the City Manager, a reasonable time for correction shall be thirty (30) consecutive calendar days from the receipt by the Grantee of such written notice. If the Grantee cannot reasonably correct or remedy a noted deficiency within the time specified in the Notice of Deficiency, but the Grantee immediately commences to correct or remedy such deficiency within the time set forth in the Notice of Deficiency and diligently pursues such correction or remedy thereafter Grantee shall not be deemed to have failed to correct or remedy the Notice of Deficiency. The Parties agree that while 12 uncured defaults of material provisions of the Agreement which present an imminent and substantial threat to public health and safety should result in termination of the Agreement, minor defaults should be the subject of liquidated damages as set forth herein. For purposes of this section, assessment of liquid damages in total of more than $10,000.00 in any twelve (12) month period shall be deemed a material breach. (2) The City Manager shall review the Grantee’s response to the Notice of Deficiency. If the City Manager determines that the Grantee has not cured the deficiency, or if there is no cure period provided in the Notice of Deficiency given the nature of the deficiency, the City Manager shall either:
i. Refer the matter directly to the City Council for decision pursuant to subsection (4) of this Section 10–A; or
ii. Decide the matter and notify the Grantee of that decision, in writing.  The decision of the City Manager may be to terminate the Franchise Agreement or may be to impose some lesser sanction;
 The decision of the City Manager shall be final and binding on Grantee unless the Grantee files a "Notice of Appeal" with the City Manager within thirty (30) days of receipt of the City Manager’s decision. The Notice of Appeal shall be in writing, shall contain a detailed and precise statement of the basis for the appeal.
 Within fourteen (14) working days of receipt of a Notice of Appeal, the City Manager shall refer the appeal to the City Council for proceedings in accordance with subsection (4) of this Section 10–A.
(3) Should the City Manager refer the Notice of Deficiency to the City Council in the first instance, or if the matter reaches the City Council pursuant to a Notice of Appeal, the City shall set the matter for hearing.
i. If the City Council sets the matter for public hearing:
 The City shall give Grantee, and any interested person requesting the same, ten (10) days written notice of the time and place of the hearing. At the hearing, the City shall consider the report of the Manager indicating the deficiencies, and shall give the Grantee, or its representatives and any other interested person, a reasonable opportunity to be heard.  Based on the evidence presented at the public hearing, the City Council shall decide the appropriate action to be taken. If, based upon the record, the City determines that as noted in the Notice of Deficiency the Grantee’s performance of the Solid Waste Handling services authorized/required in this Franchise Agreement, are not in conformity with the provisions of the Franchise Agreement, or constitute a material violation of applicable federal, state, or local law or regulation, including but not limited to the laws governing collection, transfer, storage and/or disposal of Solid Waste, then the City may terminate this Franchise Agreement forthwith if it determines that an imminent and substantial threat to public health and safety has been created as a result of Grantees’ deficiency, or in the case of any other uncorrected breach, it may impose such lesser sanction or sanctions not involving 13 termination as it deems reasonably appropriate. The decision of the City Council shall be final and conclusive.
(4) Grantee’s performance under this Franchise Agreement is not excused during the period of time prior to the City Manager's or the City Council’s final determination, as the case may be, regarding the validity of, and appropriate response to, the deficiencies noted in the Notice of Deficiency.
(5) In the event Grantee: (i) has received a Notice of Deficiency and fails to perform Solid Waste Handling services; or (ii) has had its Franchise Agreement terminated; the City, reserves the right, in addition to all other rights available to the City, to take any one or combination of the following actions:
i. To rent or lease from Grantee, at its respective fair and reasonable rental value, all or any part of the Grantee's equipment (including collection containers utilized by Customers and office equipment and billing programs), utilized by Grantee in providing the Solid Waste Handling services required under this Franchise Agreement. The City may rent or lease such equipment for a period not to exceed six (6) months, for the purpose of performing the Solid Waste Handling services, or any part thereof, which Grantee is (or was), obligated to provide pursuant to its Franchise Agreement. The City may use said rented equipment to directly perform such Solid Waste Handling service or to assign it to some other Grantee or Person to act on the City’s behalf. Grantee shall be held responsible for the costs to insure the City or its assignee from all liability resulting from the operation of Grantee’s equipment. In the case of equipment not owned by Grantee, Grantee shall assign to the City, to the extent Grantee is permitted to do so under the instruments pursuant to which Grantee possesses and uses such equipment, the right to possess and use the equipment. ii. As used in this subsection, "reasonable rental value" means the rate for such equipment as listed in the State Division of Transportation publication, "Labor Surcharge and Equipment Rental Rates," in effect at the time the City leases the equipment. If a particular piece of equipment is not listed in said publication or if said publication is not current, the reasonable rental value may be established by the Manager by any equitable alternative method.
iii. If the City exercises its rights under this subsection, the City shall pay or owe Grantee the reasonable rental value of the equipment so taken for the period of the City’s possession thereof. The City may offset any amounts due to Grantee pursuant to this provision against any amounts due the City from Grantee. iv. All revenues owed by Customers which are attributable to services performed by or at the direction of the City during City's assumption of Grantee's Solid Waste Handling duties shall be billed by and paid to the City. To the extent Grantee receives such revenue after City's assumption of Grantee's Solid Waste Handling duties, Grantee shall pay such revenue to City promptly after receipt thereof (or promptly after City has performed the services related to such revenue, if the revenue was received by the Grantee prior to the City's assumption of duties) and Grantee shall be deemed to have assigned to City all of Grantee's right and interest to any such revenues.
14 (6) The City rights set forth in this Section 10–A are in addition to, and not in limitation of, any other powers or rights available to the City upon failure of Grantee to perform its obligations under this Franchise Agreement. Further, by entering into this Franchise Agreement Grantee acknowledges, admits and agrees, for use as evidence in any proceeding of any nature, and from time to time, that its material violation of any terms of this Franchise Agreement shall cause the City to suffer irreparable injury and damages sufficient to support injunctive relief to enforce the provisions of the Franchise Agreement, and to enjoin the breach thereof. Grantee hereby agrees that the City may deem the foregoing a stipulation, for any purpose or proceeding.

B. Resolution of Customer Complaints
Procedures for resolution of complaints and other disputes shall be as follows:
(1) Grantee agrees to use its best efforts to resolve all complaints received by close of business of the second working (waste collection) day following the date on which such complaint is received. (See Office of Inquiries and Complaints section herein). Service complaints may be investigated by City Manager, as necessary to resolve. Grantee shall provide reasonable cooperation in the event of such investigation. Grantee shall maintain records listing the date of Customer complaint, the name, address and telephone number of Customer, the nature of the complaint or request, and the date when and nature of the action taken by the Grantee to resolve the complaint. All such records shall be maintained for at least three (3) years after Grantee's receipt of the complaint or inquiry and shall be available for inspection by City during all business hours. Service complaints shall be responsibility of Grantee whether received by City and forwarded to Grantee, or received directly by Grantee.
(2) If the Grantee fails to cure a complaint, the City Manager shall review the complaint and determine if further action is warranted. The Manager may request written statements from the Grantee and Customer, or oral presentations or both written and oral presentations.
(3) The City Manager shall determine if the Customer's complaint is justified, and if so, what remedy, if any, shall be applied. The remedy provided to the Customer under this Section shall be limited to a refund of Customer charges related to the period of violation of any of the terms of Division 6 of Title 4 of the Code or of the breach of any term of this Franchise Agreement. In addition to any other remedy of City contained in this Agreement, City may impose upon Grantee liquidated damages of up to one hundred dollars ($100.00) payable to the City for any single event or series of related events, or actual damages as demonstrated during the resolution procedure.
(4) The City Manager may delegate the duties under this Section to a designee. The decision of the City Manager or a designee shall be final on any matter of five hundred dollars ($500.00) or less. In the event of a decision on a matter awarding more than five hundred dollars ($500.00), Grantee may seek review pursuant to the Notice of Appeal procedure contained in Section 10–A of this Agreement.

SECTION 11 - FRANCHISE TRANSFER
The rights of the Grantee in regard to the transferability of its Franchise shall be as set forth below:
15 (1) Neither this Franchise Agreement nor any right or privilege granted in this Agreement shall voluntarily or involuntarily be transferred, sold, hypothecated, sublet, assigned or leased, in whole or in part, nor shall title thereto, either legal or equitable, or any right, interest, or property therein (all collectively referred to herein as "transfer" ), pass to or vest in any Person, except the Grantee, either by act of the Grantee or by operation of law, without the prior written consent of the City. Any attempt by Grantee, or by operation of law, to transfer this Franchise Agreement without the prior written consent of the City shall be void and deemed a material breach of this Agreement.
(2) This Franchise Agreement shall terminate on any Change in Ownership of Grantee, unless such Change in Ownership has been consented to, in writing, by the City prior to the effective date of such Change in Ownership.
(3) The City shall review a request by Grantee that the City approve a transfer of all or part of Grantee's interest in this Franchise Agreement, or that the City consent to a Change in Ownership of Grantee, using such criteria as it deems necessary including, but not limited to, those listed below. The City shall not unreasonably withhold its consent to the transfer of this Franchise Agreement or to any Change in Ownership of Grantee.

If the Grantee requests that the City consider and consent to a transfer or a Change in Ownership of Grantee, the Grantee or the proposed transferee, as applicable, shall at a minimum meet each of the following requirements:
i. The Grantee shall pay the City a maximum of $50,000.00 for incurred attorney's fees and related administrative and investigation costs necessary to determine the suitability of any proposed transferee or proposed new owners, and to review and finalize any documentation required by City, in its sole and absolute discretion to determine what form of documentation will be used in terms of effecting a proper transfer, as a condition for approving any such transfer or Change in Ownership.
ii. The Grantee shall furnish the City with independently audited financial statements of the proposed transferee's operations for the immediately preceding three (3) operating years.
iii. The Grantee shall furnish the City with proof satisfactory to City, in its sole and absolute discretion:
 that the proposed transferee or the proposed management of the Grantee under the proposed new owner has at least three (3) years of solid waste management experience of a scale equal to or exceeding the scale of operations conducted by Grantee under this Agreement;  that in the last five (5) years, the proposed transferee or any company managed by the proposed new owner (or by the proposed management of the Grantee under the proposed new owner) has not received any citations, Notice of Violations or other censure from any federal, state or local agency having jurisdiction over its waste management operations due to any failure to comply with state, federal or local waste management laws, where such failure either: (i) evidences a pattern of disregard for such state, federal or local waste management laws; or (ii) 16 involves actions which endangered the lives or property of any Person.

Grantee shall supply the City with a complete list of such citations, Notices of Violations and censures, if any;
 that the proposed transferee or any company managed by the proposed new owner (or by the proposed management of the Grantee under the proposed new owner) has at all times conducted its operations in an environmentally safe and conscientious fashion;
 that the proposed transferee or any company managed by the proposed new owner (or by the proposed management of the Grantee under the proposed new owner) conducts its solid waste management operations in accordance with sound waste management standards and practices and in full compliance with all federal, state and local laws regulating the collection and disposal of waste;
 of the adequate financial strength of proposed transferee or of the Grantee under the proposed new ownership; and
 of the ability of the proposed transferee or of the Grantee under the proposed new ownership to obtain and maintain required insurance and bonds.

SECTION 12 - REPORTS
Grantee shall provide the City Manager with such reports and information and make its records available for review as provided below:

A. General
(1) Grantee shall keep, and, maintain, and furnish copies of such operating records and reports as may be requested by City to ascertain compliance with this Agreement, and support requests for a Fee adjustment. City and Grantee agree that Grantee’s financial data and operational records shall remain confidential with respect to third parties, and shall be protected from disclosure to the extent they contain proprietary information, including trade secrets, whether or not designated as such by Grantee. (2) All information required to be kept, maintained or furnished to the City shall be maintained a minimum of five (5) years after the entry of the most recent item therein; B. Reporting Requirements
During the term of this Franchise Agreement, Grantee shall submit to the City quarterly, and more often if required by law, information reasonably required by City to meet its reporting obligations imposed by AB 939 and AB 901, as amended, and the regulations implementing each, in a manner acceptable to City. Grantee agrees to submit such reports and information as reasonably 17 requested by the City. Grantee agrees to render all reasonable cooperation and assistance to the City in meeting the requirements of the City’s source reduction and recycling element and non-disposal facility element.

C. Annual and Quarterly Reports
(1) Grantee shall assist City in preparation of all Annual and Quarterly reporting required by CalRecycle, or successor agency, in accordance with this Agreement. (2) Quarterly reports shall be submitted forty-five (45) days following the end of each calendar quarter. The quarterly reports shall include:
i. Amount (in tons) and type of material collected.
ii. Amount and types of material deposited in the Solid Waste Facility. iii. Amount and types of material recycled, processed or diverted. iv. Customer complaint log for complaints received during the quarter. v. Summary assessment of services, and identification of impediments to meeting service requirements.
vi. An annual presentation will be made to the COALINGA City Council upon an agreed date that is acceptable to both parties.

SECTION 13 - COMPENSATION
A. Compensation and Billing
Each party shall provide/maintain accurate and complete accounting and billing. Either party may request and be entitled to review the other party’s accounting and billing related to this Agreement.
(1) Billing and Payment. All requests for service, or for changes in service, shall be processed by City and promptly reported to Grantee. City shall provide billing services to all residential, commercial and industrial customers who receive service pursuant to this Agreement, except that Drop Box services will be billed and collected by Grantee. City and Grantee shall meet periodically to review any billing/service discrepancies. Parties shall agree to resolve any disputes on the next months billing.

On a monthly basis, City shall remit to Grantee the full amount of services provided based on the Grantee Fees set forth on Exhibit “D.” The monthly compensation payment to Grantee shall be paid by City within thirty (30) days of the end of the applicable billing cycle. Said Fees paid to Grantee are exclusive of fees collected by City for billing and customer services provided by the City, contract management, enterprise fund 18 management, and Franchise Fees. The parties acknowledge City’s right to add and retain such fees.

Each party’s accounting and billing shall be accurate and complete. Either party may request and be entitled to review the other party’s accounting and billing related to this Agreement.
(2) Grantee’s Fees. Grantee shall provide solid waste handling services pursuant to this Agreement at the Fees set forth in the attached Exhibit “D,” the contents of which are incorporated by this reference. The Exhibit “D” Fees will apply at the inception of this Agreement, and are subject to adjustment as set forth elsewhere herein.

The parties acknowledge their understanding that the Exhibit “D” Fees are not necessarily reflective of the total charges that City will actually bill to customers. The City expressly reserves the right to charge customers whatever Rates it deems reasonable or appropriate, and the actual charges to a customer will include additional amounts, over and above the amount that will be paid to Grantee, to cover such administrative, finance, collection or other fees as the City determines proper. If no Fee has been established for a particular service billed by City, Grantee and City shall mutually agree on an appropriate charge for that service or service level. If no Rate has been established for a service billed directly by Grantee, then Grantee shall determine with Customer the appropriate charge, subject to City approval. Grantee shall promptly notify City of any new Rates to be billed by Grantee.

The Exhibit “D” Fees are inclusive of all Solid Waste handling services to be provided, including collection, transportation, processing, composting, disposal, and cart and bin costs, and costs associated with moving bins from standard enclosures such distance as is reasonably necessary to empty them (but not including costs associated with moving bins beyond such distance in unusual circumstances or due to special requests by customers). No other charges shall be imposed by Grantee for such services unless approved by City.

B. Adjustment to Fees
The following annual and special rate adjustments shall be made to the Fees provided for in this Franchise Agreement.
(1) Annual Cost of Living Adjustment (COLA)
Beginning July 1, following the Effective Date of this Franchise Agreement, and each July 1 thereafter, the Fee shall be annually adjusted upwards by adding a cost-of-living adjustment (COLA) to the then current Fee. The COLA shall be based on the change in the annual Consumer Price Index (CPI).

An example of the CPI adjustment for July 1, 2021 is shown below:

Annual CPI-U 2019: 295.004
Annual CPI-U 2020: 300.084
19 Change: 5.080
% Increase: 1.72% (5.080 ÷ 295.004)
(2) Extraordinary Adjustment
The parties acknowledge that there may be infrequent extraordinary events which, although they do not prevent either party from performing, and thus do not implicate the Force Majeure provisions hereof, nevertheless increase the cost of providing service such that Grantee’s compensation and the Fee adjustment mechanism provided in this Agreement result in Grantee’s suffering losses which are substantially outside the commercially reasonable expectations of the parties. The obligation of the parties in such event is to act reasonably toward each other in arriving at an appropriate adjustment in Fees. Accordingly, at its option, Grantee may apply to the City at any time, but not more frequently than once annually, for an extraordinary Fee adjustment should an event or circumstance arise (including a change in landfill tipping fee) that is not the result of a Change in Law or Change in Service Level which negatively impacts the economic operation of Grantee and which is in excess of the Fee adjustment resulting from the application of the annual adjustment formula set for in subparagraph (a) above. An interim adjustment in Fees will be deemed justified if it is necessary for the Grantee to make a substantial change in its operations, or substantial capital expenditure or investment in order to perform its obligations under this Agreement due to the occurrence of an event or circumstance other than a Change in Law or Change in Service Level which is beyond the reasonable control of Grantee. In the event of such an application for an extraordinary Fee increase, it is understood that the Grantee shall have the burden of demonstrating to the reasonable satisfaction of City the basis for the extraordinary increased cost. (3) Franchise Fee Adjustment
The Franchise Fee adjustment shall be the pass through of one hundred percent (100%) of any increase or decrease in the Franchise Fee, and shall be effective as of the date the Franchise Fee increase or decrease is payable by the Grantee. (4) Change in Scope Level Adjustment
i. The Fee shall be increased (or decreased) by one hundred percent (100%) of the increase (or decrease) or incremental increase (or incremental decrease), as the case may be, in the demonstrable costs (i.e., on any direct or indirect cost, whether fixed or variable) associated with the change in the level of the Solid Waste Handling services which may be required of, or agreed to by, Grantee.

City shall provide Grantee ninety (90) days notice of any requested changes in scope of this agreement. A Change in Scope Adjustment shall be effective on and after the actual date of the requirement to or agreement to change operations which results from the change in service, but, absent the consent of the Manager, not sooner than the effective date of the change in service. In no event shall any Change in Scope Adjustment be effective prior to the City's approval of an amendment to the Franchise Agreement.
20 ii. In the event that the City Manager and the Grantee claiming to be affected by the change in scope cannot agree on either the existence, or the effect on demonstrable costs, of a change in service level, the dispute resolution provisions of Section 13–C (1) shall apply.
(5) Change in Law Adjustments
i. The Fee shall be increased (or decreased) by one hundred percent (100%) of the increase (or decrease) or incremental increase (or incremental decrease), as the case may be, in the demonstrable costs (i.e., on any direct or indirect cost, whether fixed or variable) associated with the change in the manner or nature of conducting Solid Waste Handling services necessitated by a Change in Law. A Change in Law Adjustment shall be effective on and after the actual date of the change in operations which resulted from the Change in Law, but, absent the consent of the Manager, not sooner than the effective date of the Change in Law.

In no event shall any Change in Law Adjustment be effective prior to the City's approval of an amendment to the Franchise Agreement.
ii. In the event that the City Manager and the Grantee claiming to be affected by the Change in Law cannot agree on either the existence, or the effect on demonstrable costs, of a Change in Law, the dispute resolution provisions of Section 13–C (1) shall apply.

C. Dispute Resolution Regarding Adjustment to Fees
(1) Any dispute regarding any Change in Service Level Adjustment or Change in Law Adjustment provided for in 13 above, which cannot be resolved between the Grantee and City within thirty (30) days of the receipt by City of such documents as City may reasonably request, shall be submitted to a mutually agreed upon expert in the subject matter area of the dispute to resolve the dispute as to either or both: (i) the existence of a Change in Service Level or a Change in Law; and/or (ii) the effect on the Grantee's demonstrable costs of a Change in Service Level or a Change in Law. The decision of the expert shall be binding on the Grantee and the City. The cost of the expert shall be borne equally by the Grantee and the City and the Parties shall pay the expert(s) each party’s respective share on demand by the expert(s). If the Grantee and City cannot mutually agree upon an expert, either may petition the Superior Court of the County of Fresno to have an expert chosen by the court. The City and Grantee shall each have the right to suggest one expert to the court; the court shall choose one of the suggested experts. (2) Any dispute regarding the current Fee schedule or Fee adjustments (except those disputes related to a Change in Service Level Adjustment or Change in Law Adjustment) shall be decided by the City Manager within ten (10) working days after receipt of a written statement from the Grantee of the nature and basis of the dispute with a request that it be resolved by the City Manager. Grantee shall have the right to appeal the Manager’s decision in writing to the City Council within thirty (30) days after the City Manager has given the Grantee written notice of the decision. Such appeal shall conform to the appeal provisions set forth in Section 10–A of this Agreement in respect to the form of the Notice of Appeal, the time limits for processing the appeal, and the amount of fees, if any, connected therewith. The City may consider the appeal or refer said appeal to a hearing officer as provided in Section 10–A of this Agreement.
21 (3) The most recent Fees approved by the City Manager in effect at the time a dispute is submitted to either the expert or City Manager, as the case may be, shall remain in effect pending resolution of such dispute. The effective date of any dispute resolution, whether retroactive or prospective, shall be determined by the expert, the City Manager, the City or a hearing officer, as appropriate.

D. Discontinuance of Service
Grantee may discontinue service for non-payment of Customer’s billing (when directed by City for accounts billed by City, or in the event of non-payment by a Customer billed by Grantee), or Customer’s failure to substantially comply with the requirements of the applicable provisions of state or local law which govern use, storage and collection of Solid Waste in accordance with this Agreement.

SECTION 14 - FORCE MAJEURE
Grantee shall not be in default under this Agreement in the event that the services provided by the Grantee are temporarily interrupted or discontinued for any of the following reasons: riots, wars, sabotage, acts of terrorism, civil disturbances, insurrection, explosion, pandemics, quarantines, acts of God, acts of government or governmental restraint, and natural disasters such as floods, earthquakes, landslides, and fires, severe weather or other catastrophic events which are beyond the reasonable control of Grantee and which Grantee could not reasonably be expected to have prevented or controlled. Catastrophic events do not include the financial inability of the Grantee to perform or failure of the Grantee to obtain any necessary permits or licenses from other governmental agencies or the right to use the facilities of any public utility where such failure is due solely to the acts or omissions of the Grantee.

SECTION 15 - OTHER PROVISIONS
A. Independent Contractor
Grantee is an independent contractor and not an officer, agent, servant, or employee of City.

Grantee is solely responsible for the acts and omissions of its officers, agents, and employees, if any. Nothing in this Franchise Agreement shall be construed as creating a partnership or joint venture between City and Grantee. Neither Grantee nor its officers, agents, or employees shall obtain any rights to retirement or other benefits which accrue to City employees.

B. Right to Pass
Grantee shall have the right to enter or drive on any private street, court, place, easement, or other private property for the purpose of providing Solid Waste Handling services pursuant to its Franchise Agreement, so long as it is not in receipt of a written notice revoking permission to pass.

Grantee shall have no rights greater than those then held by City.

C. Compliance with Municipal Code
Grantee shall comply with provisions of the Municipal Code that are applicable to operations hereunder, and with any and all amendments, from time to time, to such provisions during the Term of this Agreement.
22 D. Notices
Any notice, information, request or reply ("Notice") required or permitted to be given under the provisions of this Agreement shall be in writing and shall be given or served personally, by mail, or by email. If given or served by mail, such Notice shall be deemed sufficiently given if: (1) (i) deposited in the United States mail, certified mail, return receipt requested, postage prepaid, or (ii) sent by overnight service provided proof of service is available; and (2) addressed to (i) the Grantee at its most recent address of record with City or (ii) to the Manager at the then-current address of City, as the case may be. If given by email, such Notice shall be deemed sufficiently given if the receiving party confirms receipt. The addresses of the parties at the time of signing this Agreement are:

To City: Attn: City Manager
City of Coalinga
155 W Durian Ave
Coalinga, CA 93210
To Grantee: Attn: Joseph Kalpakoff
Mid-Valley Disposal, LLC
15300 West Jensen Avenue
Kerman, CA 93630
Either party may from time to time designate by Notice to the other given in accordance with this Section. Notice shall be deemed effective on the date personally served or, if mailed, three (3) business days from the date such notice is deposited in the United States mail, or if by facsimile transmission, upon receipt of confirmation of delivery which confirmation may be transmitted by the same means. Service by facsimile transmission shall not be effective unless the original of the document being served is deposited in the United States mail, postage prepaid, within twenty-four (24) hours after the facsimile transmission has been confirmed. Emails shall be deemed effective upon confirmation of receipt.

E. Exhibits Incorporated
Exhibits “A” through “D” are attached to and incorporated in this Agreement by this reference as if fully set forth.

F. Laws and Licenses
City and Grantee shall, at their own separate costs, comply with all Federal, State, and City laws, ordinances, rules, and regulations applicable to the performance of the services hereunder and Grantee shall obtain and maintain in full force and effect throughout the term of this Agreement all licenses and permits necessary to perform the services hereunder.

G. Governing Law
This Agreement shall be governed by the laws of the State of California, with venue in the Superior Court of the County of Fresno or the Federal District Court with jurisdiction over City. 23 H. Waiver
No waiver by either party of any one or more defaults or breaches by the other party in the performance of this Agreement shall operate or be construed as a waiver of any already established or future defaults or breaches, whether of a like or different character or degree.

I. Counterpart Signatures
This Agreement may be executed in counterpart pages (counterparts), each of which shall be deemed an original and all of which shall constitute one and the same instrument, and shall become fully executed when counterparts have been signed by each of the Parties and delivered to the other Parties; it being understood that all Parties need not sign the same signature pages of this Agreement. The exchange of copies of this Agreement and of signature pages by electronic mail in “portable document format” (“.pdf”) form, or by any other electronic means intended to preserve the original graphic and pictorial appearance of a document, or by combination of such means, shall constitute effective execution and delivery of this Agreement as to the Parties and may be used in lieu of the original Agreement for all purposes. Signatures of the Parties transmitted electronically shall be deemed to be their original signatures for all purposes.

SECTION 16 - SEVERABILITY
If any non-material provision of this Agreement shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such provision shall not affect the validity and enforceability of any of the remaining provisions of this Agreement.

SECTION 17 - ENTIRE AGREEMENT; AMENDMENT
This Agreement and its incorporated Exhibits constitute the entire agreement between the parties concerning the subject matter hereof and supersede any and all other communications, representations, proposals, understandings or agreements, either written or oral, between the parties hereto with respect to such subject matter. This Agreement may not be modified or amended, in whole or in part, except by written agreement signed by both parties hereto.

Notwithstanding the forgoing, the parties acknowledge the provisions of “Chapter 6.20, Garbage and Rubbish Disposal” of the City Code as currently enacted are included herein and, further, that if and when such City Code provisions are amended, that the amended provisions shall apply to this Agreement, without any action being required of either party. The City Manager shall provide Notice to Grantee upon changes to the City Code that require a change in this Agreement. 24 SECTION 18 - CONSTRUCTION OF FRANCHISE
The parties hereto have negotiated this franchise at arm's length and with advice of their respective attorneys, and no provision contained herein shall be construed against either party solely because it prepared the actual physical Agreement executed by the parties.

WITNESS the execution of this Agreement on the day and year written above.

CITY OF COALINGA MID-VALLEY DISPOSAL
City Manager
City Attorney Joseph Kalpakoff
Approved to Form
City Clerk President
Attest
25 EXHIBIT “A” - PROVIDED SERVICES
This Exhibit sets forth the level of services to be provided by Grantee pursuant to its Franchise, and the manner of providing such services which are in addition to the manner of providing services specified in this Agreement.

Grantee shall provide the Solid Waste Handling services in conformity with all provisions of this Agreement, including:

A. Single Family Residential
(1) Weekly 3 Cart Service - Unless otherwise required under applicable law or regulation, once per week Grantee shall collect the Solid Waste (except bulky items and Hazardous Waste), which has been separated, placed, kept, or accumulated in containers at residential units within the Franchise Area and placed at curbside prior to Grantee's normal weekly collection time. All Solid Waste must be placed within containers at curbside without obstructions so as to permit collection, unless otherwise agreed upon by City and Grantee. Grantee shall supply containers, and shall require the use of specific containers as specified in this Exhibit “A.” Grantee may provide special pickup procedures, above and beyond the services described above, with customers consistent with the Fees paid Grantee in Exhibit “D.” Grantee shall notify City immediately of any Changes in Service Level, and similarly, City shall notify Grantee of any Changes in Service Level.

B. Commercial, Industrial, and Multi-Residential
(1) Multi-Residential Weekly Service - Unless otherwise required under applicable law or regulation, at least once per week Grantee shall collect the Solid Waste (including bulky items which have been placed in a closed bin, and excepting metallic white goods and Hazardous Waste) which have been placed, kept or accumulated for collection in Solid Waste Bins at Multi-Residential Units. (2) Commercial and Industrial Weekly Service - Unless otherwise required under applicable law or regulation, at least once per week Grantee shall collect the Solid Waste which have been placed, kept or accumulated for collection in Solid Waste Bins at commercial units.

C. Source Separated Materials – Contamination
Grantee shall conduct contamination monitoring as defined in Exhibit B of this Agreement.

D. Construction and Demolition Waste Temporary Drop Box Services Grantee shall provide construction and demolition debris removal, including temporary Drop Box services using Fees reflected in Exhibit “D” unless debris is generated by a declared emergency disaster such as floods, fires, earthquake or other such occurrence as deemed meeting the criteria of disaster debris. The City may provide for Rates and services solely for the timely and efficient removal of “disaster debris” with the Grantee or other qualified public or private entity.
26 E. Special Collection Programs
The following minimum special collection programs shall apply to this Franchise Agreement:
(1) City Facilities: Grantee shall provide front load commercial service to the City at no cost for the all City-owned facilities.
(2) Contractor shall participate in 2 (two) annual community clean-up days. (3) Illegal Dumping: At Cities direction, Contractor agrees to provide targeted cleanup of illegal dumping up to thirty (30) tons annually.
(4) Christmas Trees: Grantee shall collect and dispose of Christmas trees left at curbside by Customers during the three regular pickups following each Christmas day.
(5) Provide bulky “on-call” services for residents as provided in “EXHIBIT D”. (6) Senior and Handicapped Service: When a Customer produces evidence that he or she is at least 65 years of age or a medical practitioner’s statement showing that he/she is physically unable to place his/her solid waste bins at the curb for collection, together with his/her affidavit certifying that no able-bodied person under 65 years of age on the premises is available for such purposes, Grantee will provide walk-in service to such premises.

F. Emergency Disaster Debris Removal Services
(1) In the event of a declared emergency disaster such as a fire, flood, earthquake, or other such occurrence as deemed meeting the criteria of a disaster in which debris is created, the Grantee will be given the first right of refusal in its franchise area to offer temporary bin/roll off services using Fees reflected in Exhibit “D”, to transport debris to a staging area or disposal facility designated by the Manager. (2) During any period of time that Grantee is unable to service its franchise area during such declared emergency, either for loss of transportation, lack of assistance or an overabundance of debris material or other similar circumstances, the City reserves the right to contract with third-party entities for temporary bin/roll off services, including transportation of debris to a Solid Waste Facility. Grantee shall notify City when it regains its ability to recommence service in its franchise area and City will, within a reasonable time period, terminate any contract with third-party entities for the same services.
(3) The City reserves the right to direct roll off bin service to areas that have been designated as critical due to the emergency conditions. 27 EXHIBIT “B” - SB 1383 COMPLIANCE PROGRAMS
To support the City in complying with regulations under SB1383, Contractor shall implement the programs identified in this Exhibit B. These programs are designed to meet the implementation and education requirements of SB1383 and help the City achieve annual diversion requirements set by CalRecycle. The City’s actual annual diversion rate depends on participation of businesses and residents, their respective adherence to program requirements and local code, the City’s enforcement of applicable codes, and the City’s implementation of other programs outside the scope of this Agreement. Accordingly, City shall amend or update the City code to incorporate requirements necessary for the implementation of these programs.

1. Collection Requirements and Container Labeling
Contractor shall provide a 3-container collection program for Solid Waste, Recyclables, and Mixed Organics. Collection containers shall be Grey (MSW), Blue (Recyclables), and Green (Organic Waste). Hardware such as hinges and wheels may be different colors.

New containers or lids placed by Contractor shall include language or graphic images, or both, that indicate the primary materials accepted and the primary materials prohibited in that container. Labels shall clearly indicate items that are prohibited container contaminants for each container.

2. Education and Outreach
To promote public education about recycling requirements, Contractor shall create public education materials and conduct education programs and activities described in this Section.

Annual Notice: Contractor shall prepare and distribute to each Generator in the City a mailer that includes information specified in 14 CCR Section 18985.1(a). Such mailer shall be distributed by Contractor to all Residential and Commercial mailing addresses including individual Multi-Family Dwelling Units. Contractor shall also make this notice available in an electronic format through the Contractor’s website.

Instructional Service Guide: Contractor shall prepare a service guide that describes available services, including how to place Containers for Collection, which materials should be placed in each Container and prohibited materials, and provides Collection holidays
Property Owners and Businesses: Contractor shall annually provide Property Owners and Commercial Business owners with public education materials in electronic format for their distribution to all employees, contractors, tenants, and Customers of the properties and businesses. The Contractor’s public education materials shall include, at a minimum, information about Organic Waste recovery requirements and proper sorting of Discarded Materials. A Commercial Business or Multi-Family Property Owner may request these materials more frequently than the standard annual provision if needed to comply with the requirement of 14 CCR Section 18984.10 for Commercial Businesses and Multi-Family Property Owners to provide educational information to new tenants and employees before or within fourteen (14) days of occupation of the Premises. In this case, the Commercial 28 Business or Multi-Family Property Owner may request delivery of materials by contacting the Contractor’s customer service department not later than two (2) weeks in advance of the date that the materials are needed.

Technical Assistance Program: Contractor shall provide ongoing technical assistance for Commercial and Multi-family generators that are required to participate in source separated recycling under applicable laws including AB 341, AB 1826, and SB 1383 and corresponding regulations. Technical assistance may include on-site training, instructional guides, printed or electronic materials and other resources that satisfy regulation requirements.

Contamination Monitoring: Contractor shall perform contamination inspections by utilizing on-board monitoring systems or physical container inspections. For physical container inspections, Contractor’s personnel shall lift the Container lid and observe the contents.

For Collection vehicles equipped with a video camera and monitoring system, Contractor’s personnel shall observe, via the hopper video camera and monitoring system, the contents of the Containers as the materials are emptied into the vehicle. Upon finding Prohibited Container Contaminants in a Container, Contractor shall follow the contamination noticing procedures set forth below.

3. Waste Evaluations
Sampling Method: Contractor shall, at its sole expense, conduct waste evaluations that meet the requirements of 14 CCR Section 18984.5(c). The Contractor shall conduct waste evaluations for contaminants using the Standard-Compliance Approach or other methods approved by Cal Recycle at least twice per year and the studies shall occur in two distinct seasons of the year. Contractor shall provide adequate notice to City of when waste evaluations will occur, and City reserves the right to observe waste evaluations.

Contamination Notifications: If the sampled weight of Prohibited Container Contaminants exceeds twenty-five percent (25%) of the measured sample for any material stream, the Contractor shall notify City within fifteen (15) working days. Contractor may perform targeted waste audits to determine the source of contaminants and provide technical assistance to those generators, or notify all generators of their obligation to properly source separate materials. The Contractor may provide this information by placing a written notice on the Generators’ Containers or the gate or door of the Premises; and/or by mail, e-mail, or electronic message to the applicable Generators.

Contractor will coordinate with City to develop procedures regarding alleged violations of these recycling programs.

4. Procurement
At City’s option, Franchisee will make available up to 1,500 tons of compost or mulch for City to purchase at market rate to help meet its state-mandated annual procurement required target. Franchisee also agrees to provide City with any available procurement credits from renewable fuel purchases used by vehicles within City. 29 5. Waivers
The City shall be responsible for granting waivers to commercial or multi-family generators that meet the de minimis requirements subject to the requirements under SB1383, pursuant to 14 CCR Section 1898411, or other requirements that may be specified by City. This includes physical space waivers where services may be impacted.

Contractor shall provide City with required generator information on services and activity that is needed as part of the waiver application. Contractor may also assist generators with waiver applications or submit on their behalf.

6. Edible Food Recovery
Contractor shall provide City with necessary data and reporting to determine which customers are considered tier 1 and tier 2 commercial edible food generators.

At least annually, the Contractor shall provide Commercial Edible Food Generators with the following information:
• Information about the City’s Edible Food Recovery program; • Information about the Commercial Edible Food Generator requirements under 14 CCR, Division 7, Chapter 12, Article 10;
• Information about Food Recovery Organizations and Food Recovery Services operating within the City, and where a list of those Food Recovery Organizations and Food Recovery Services can be found; and,
• Information about actions that Commercial Edible Food Generators can take to prevent the creation of Food Waste.

7. Reporting
Contractor will provide the data or prepare reports required to meet SB1383 requirements which includes:
• The number of generators that receive organic waste collection service • The number of route reviews conducted for prohibited container contaminants • The number of times notices, violations, or targeted education materials were issued to generators for prohibited container contaminants. • The results of waste evaluations performed to meet the container contamination minimization requirements and the number of resulting targeted route reviews • The number of commercial edible food generators located within the jurisdiction 30 EXHIBIT “C” - DEFINITIONS
For the purposes of this Franchise Agreement, the following terms, when used with initial capitalization, shall have the meanings set forth in this Section:

A. AB 939. "AB 939" means the California Integrated Waste Management Act of 1989, being Division 30 of the California Public Resources Code, commencing with Section 40000 thereof, as it may be amended from time to time.

B. AB 1826. “AB 1826” means the Organic Waste Recycling Act of 2014 (Chapter 727, Statutes of 2014 modifying Division 30 of the California Public Resources Code), also commonly referred to as "AB 1826," as amended, supplemented, superseded, and replaced from time to time
C. BULKY WASTE. "Bulky Waste" means discarded furniture (including but not limited to chairs, sofas, mattresses, and rugs); appliances (including but not limited to refrigerators, ranges, washers, dryers, water heaters, dishwashers, plumbing, small household appliances, and other similar items, commonly known as “white goods”); discarded stereos, televisions, computers, VCR’s, and other similar items (commonly known as “Electronic-Waste”); wood waste, tree trunks and large branches if more than six inches in diameter or four feet in length, scrap wood, rocks, sod and earth.

Bulky Waste does not include construction and demolition waste, or large items such as car bodies, Jacuzzi tubs or spas, or other items that cannot be handled by two persons. In addition, Bulky Waste does not include waste tires.

D. CHANGE IN LAW. "Change in Law" means the imposition (or removal), after the establishment of a Fee relative to a Franchise Agreement, of any duty or burden imposed upon the Grantee in the performance of the Solid Waste Handling services required of it under the Franchise Agreement which is or becomes additional to (or is subtracted from) or different from those duties required or contemplated in its Franchise Agreement, or which must be performed in a different manner from that in which it is initially contemplated to be performed, and which results from any of the following:
(1) the enactment, issuance, adoption, repeal, amendment or modification of any federal, state or local law, statute, ordinance or regulation. (2) a regulatory agency or other administrative agency interpreting a regulation, a judicial decision of a federal court interpreting federal law or statute, or a judicial decision of a court having jurisdiction within California interpreting a federal, state or local law, statute, ordinance or regulation, in a manner different from the interpretation which had previously been generally relied upon in California within the solid waste collection and hauling industry.

E. CHANGE IN LAW ADJUSTMENT. "Change in Law Adjustment" means the adjustment to Fee as determined under the provisions of Section 13–B (6) of this Agreement.

F. CHANGE IN OWNERSHIP. "Change in Ownership" occurs when either a transaction or event, results in fifty percent (50%) or more of the beneficial ownership of the Grantee being different than such ownership as of the date of the approval by the City 31 of the Franchise Agreement or, if applicable, as of the date of the most recent consent of the City to a Change of Ownership. The owners of the beneficial ownership of Grantee on the date of the approval of the Franchise Agreement or, if applicable, on the date of the most recent consent of the City to a Change of Ownership, shall be referred to in this subsection as an "Initial Owner". A Change in Ownership will be determined by application of the following:
(1) Any beneficial interest owned by an individual related by blood or marriage to an Initial Owner shall be considered as owned by an Initial Owner in determining if a Change in Ownership has occurred.
(2) Any public offering of stock where the stock is offered for sale to the general public and does not constitute a private placement shall be disregarded in determining if a Change in Ownership has occurred.
(3) Sales, transfers, issuances or pledges of non-voting shares of stock will not be considered in determining if a Change in Ownership has occurred, until and unless and only to the extent that such stock is converted into voting shares of stock. (4) The pledge of, or any other action taken relative to, voting shares of stock which results in any voting rights of such stock being exercised by other than an Initial Owner shall be considered to be a transfer of such stock for the purposes of determining if a Change in Ownership has occurred.

G. CHANGE IN SCOPE ADJUSTMENT. "Change in Scope Adjustment" means the adjustment to Fee as determined under the provisions of Section 13–B (5) of this Agreement.

H. COMMERCIAL EDIBLE FOOD GENERATORS. “Commercial Edible Food Generator” means a Businesses identified as Tier One and Tier Two edible food generators as defined in 14 CCR Section 18982.

I. CONSUMER PRICE INDEX. “Consumer Price Index” or “CPI” means the Consumer Price Index, All Items, Not Seasonally Adjusted, San Francisco-Oakland-Hayward, California, as published by the U. S. Department of Labor, Bureau of Labor Statistics, Series Id. CUURS49BSA0, Base Date 1982-84=100, or the most similar successor index if this index is no longer published.

J. CITY. "City" means the City of COALINGA, State of California.

K. CITY SOLID WASTE DISPOSAL SYSTEM. "City Solid Waste Disposal System" means at any particular time, the then-existing Solid Waste Facilities which the City owns, leases or has a contractual right to use.

L. CUSTOMER. “Customer” means any Person receiving Solid Waste Handling services pursuant to this Agreement.

M. DESIGNATED SOURCE SEPERATED ORGANIC WASTE FACILITY: “Designated Source Separated Organic Waste Facility” means a facility identified by Contractor that meets the definition of 14 CCR Section 18982(a)(33). 32 N. DROP BOX. “Drop Box” means a steel, open-top container holding at least eight (8) cubic yards that rolls off and on a transport truck.

O. EFFECTIVE DATE. “Effective Date” means February 1st, 2022.

P. ELECTRONIC WASTE. “Electronic Waste” for purposes of this Agreement means electronic waste materials generated by residential or commercial Customers that render the items hazardous depending upon their condition and density, such as, but not limited to, televisions, computer monitors containing Cathode Ray Tubes (CRTs), cell phones, scanners, fax machines and other items as determined by applicable laws and regulations.

Q. EXCLUDED WASTE. “Excluded Waste” means Hazardous Substance, Hazardous Waste, Infectious Waste, Designated Waste, volatile, corrosive, Medical Waste, infectious, regulated radioactive waste, and toxic substances or material that Approved/Designated Facility operator(s) reasonably believe(s) would, as a result of or upon acceptance, Transfer, Processing, or Disposal, be a violation of local, State, or Federal law, regulation, or ordinance, including: land use restrictions or conditions, waste that cannot be Disposed of in Class III Landfills or accepted at the Facility by permit conditions, waste that in Contractor’s reasonable opinion would present a significant risk to human health or the environment, cause a nuisance or otherwise create or expose Contractor or City to potential liability; but not including de minimis volumes or concentrations of waste of a type and amount normally found in SingleFamily or Multi-Family Solid Waste after implementation of programs for the safe Collection, Processing, Recycling, treatment, and Disposal of batteries and paint in compliance with Sections 41500 and 41802 of the California Public Resources Code.

R. FEE. "Fee" means the inclusive Fee schedule attached to this Agreement as Exhibit “D,” which provides the Fees to be paid to Grantee by City in consideration of the Solid Waste Handling services provided by Grantee hereunder. The Fees in Exhibit D include a Franchise Fee equal to 20.0%. Rates charged Customers by City may be higher than Fees paid Grantee in order to cover appropriate City costs.

S. FOOD SCRAPS. “Food Scraps” means all discarded food such as fruits, vegetables, beans, pasta, and other materials accepted at the designated organics processing facility.

T. FRANCHISE AGREEMENT. "Franchise Agreement" means the Agreement entered into between the City and the Grantee which authorizes/requires the Grantee to provide Solid Waste Handling services in a specified Franchise Area.

U. FRANCHISE FEE. “Franchise Fee” means a defined portion of revenue from rates retained by City as compensation to City for the exclusive right assigned to Grantee to provide Solid Waste Handling services within the Franchise area.

V. GRANTEE. "Grantee" means Mid-Valley Disposal, LLC, a California Limited Liability Company.

W. GREEN WASTE. "Green Waste" means discarded Solid Waste consisting of grass clippings, leaves, branches, tree trunks and other vegetative matter not more than six (6) inches in diameter or four (4) feet in length.
33 X. GROSS RECEIPTS.
(1) "Gross Receipts" means all monies received by Grantee for providing the Solid Waste Handling services specified in its Franchise Agreement. (2) "Gross Receipts Less Disposal Charges" means Gross Receipts less that part of the monies received by the Grantee that are collected from Customers for payment of the fee imposed for disposing of the Solid Waste at a Solid Waste Facility.

Y. HAZARDOUS WASTE. "Hazardous Waste" means any waste material or mixture of waste which is toxic, corrosive, flammable, an irritant, a strong sensitizer, or which generates pressure through decomposition, heat or other means, if such waste or mixture of waste may cause substantial personal injury, serious illness or harm to humans, domestic animals or wildlife during or as a proximate result of any disposal of such waste or mixture of wastes as defined in Article 2, Chapter 6.5, Section 25117 of the California Health and Safety Code and Title 22 of California Code of Regulations, Section 66261.3. The terms "toxic," "corrosive," "flammable," "irritant," and "strong sensitizer" shall be given the same meaning as in the California Hazardous Substances Act (Chapter 12, commencing with Section 28740.1, Division 21 of the California Health and Safety Code).

Z. MANAGER. “Manager” means the City Manager of the City of COALINGA, or designee of City Manager.

AA.MATERIALS RECOVERY FACILITY. “Materials recovery facility” or “MRF” is a facility designed to remove recyclables and other valuable materials from the waste stream collected through a residential, commercial or industrial Solid Waste Handling program that is approved to operate by the appropriate state and local agencies.

BB.MULTI-JURISDICTION LOAD REPORT. "Multi-Jurisdiction Load Report" means a report which sets out the amount, and place of collection, of Solid Waste delivered to the City Solid Waste Disposal System.

CC. ORGANIC MATERIAL. “Organic Material” means Green Waste and Food Waste which are specifically accepted at an organics processing facility. No Discarded Material shall be considered to be Organic Materials, however, unless it is separated from Solid Waste and Recyclable Material.

DD. PERSON. "Person" includes, without limitation, individuals, associations, clubs, societies, firms, partnerships, joint ventures, sole proprietorships, corporations, limited liability companies, schools, colleges and all governmental agencies and entities.

EE. PROCESSING. "Processing" means the reduction, separation, recovery, conversion or recycling of Solid Waste.

FF. PROHIBITED CONTAINER CONTAMINANTS. “Prohibited Container Contaminants” means (i) items placed in the Blue Container that are not identified as acceptable Recyclable Materials; (ii) items placed in the Green Container that are not identified as acceptable organic waste; (iii) items placed in the Gray Container that are 34 acceptable to be placed in City’s Green Container and/or Blue Container ; and (iv) Excluded Waste placed in any Container.

GG. RATES. “Rate” or “Rates” means rates charged by City of COALINGA or by Grantee, as applicable, to Customers for Solid Waste Handling Services provided.

HH. RECYCLABLE MATERIALS. "Recyclable Materials" means discarded Solid Waste which may be sorted, cleansed, treated, processed, and/or reconstituted, and which is segregated for the purpose of reuse or recycling, including, but not limited to, separated paper, glass, cardboard, plastic, ferrous materials or aluminum.

II. RESIDUAL SOLID WASTE. “Residual Solid Waste” means the solid waste destined for disposal, transformation, further transfer/processing as defined in section 17402(a)(30) or (31) of the California Code of Regulations Title 14, Article 6, which remains after processing has taken place.

JJ. SB 1383. “SB 1383” means Senate Bill 1383 of 2016 approved by the Governor on September 19, 2016, which added Sections 39730.5, 39730.6, 39730.7, and 39730.8 to the Health and Safety Code, and added Chapter 13.1 (commencing with Section 42652) to Part 3 of Division 30 of the Public Resources Code, establishing methane emissions reduction targets in a statewide effort to reduce emissions of short-lived climate pollutants as amended, supplemented, superseded, and replaced from time to time.

KK. SECURITY. "Security" means a corporate surety bond, a letter of credit or other security device acceptable to City, as provided in Section 9–F.

LL. SOLID WASTE. Except as provided in sub-subsections (1), (2), (3) and (4), "Solid Waste" means all putrescible and nonputrescible solid, semisolid, and liquid wastes, including garbage, trash, refuse, paper, rubbish, ashes, industrial wastes, demolition and construction wastes, abandoned vehicles and parts thereof, discarded home and industrial appliances (subject to salvage and other special handling requirements under applicable law and regulation), dewatered, treated, or chemically fixed sewage sludge which is not Hazardous Waste, manure, vegetable or animal solid and semisolid wastes, and other discarded solid and semisolid wastes, including Recyclable Materials and Green Waste.
(1) "Solid Waste" does not include Hazardous Waste and does not include low-level radioactive waste regulated under Chapter 7.6 (commencing with Section 25800) of Division 20 of the California Health and Safety Code. (2) "Solid Waste" does not include medical waste (except treated medical waste) which is regulated pursuant to the Medical Waste Management Act (Chapter 6.1 (commencing with Section 25015) of Division 20 of the California Health and Safety Code).
(3) Solid Waste does not include petroleum or a petroleum product or fraction thereof at reasonably detectable levels, asbestos and, with respect to a particular Solid Waste Facility, any waste or material which a regulatory agency, the Facility's solid waste facility permit or City policy, does not allow to be accepted for transfer, Processing, composting, transformation or disposal at that Facility. 35 (4) Solid Waste does not include items which would be Recyclable Materials but for the fact that they are personally separated from other Solid Waste by the generator thereof and are donated or sold to third parties. For purposes of this section, no donation or sale shall be deemed to have occurred in any instance where a generator directly or indirectly pays the third party any sum (including without limit as a consulting fee, container rental or other fees or tangible consideration) either: (i) in lieu of being directly charged for collecting, transporting, processing or recycling such item; or (ii) to offset the payment to the generator for the purported sale of such item to the third party. Nor shall the receipt of a discount of, or reduction in, the disposal service rate on unsegregated Solid Waste containing such an item be deemed to be the donation or sale of such an item to a third party.

MM. SOLID WASTE FACILITY. "Solid Waste Facility” means any facility that is designed to manage any type of Solid Waste and includes transfer, Processing, composting, transformation and disposal facilities.

NN. SOLID WASTE FACILITY FEE. “Solid Waste Facility Fee” means the fee charged for use of a Solid Waste Facility.

OO. SOLID WASTE HANDLING. "Solid Waste Handling" means one or more of the following:
the collection of Solid Waste from a commercial, residential, construction or industrial source; the transportation of such Solid Waste to a Solid Waste Facility; and the transfer, Processing, composting, transformation or disposal of such Solid Waste at the Solid Waste Facility.

PP. SPECIAL WASTES. “Special Wastes” means all the items and materials which are designated as such in a Franchise Agreement.

QQ. TRANSFORMATION. “Transformation” as used in this Agreement shall have the same meaning as set forth in Public Resources Code Section 40201, as it may be amended from time to time.
36 EXHIBIT “D” - FEES
10% SB 1383
Service Type July 1st 2022
Residential 3 Cart $33.33
Second Trash Cart $52.97
Commercial $42.03
1-2-2-** $200.97
1-2-3- $281.20
1-2-4- $343.86
1-2-5- $438.61
1-2-6- $558.57
1-2-7- $460.88
1-3-2- $301.06
1-3-3- $421.81
1-3-4- $538.70
1-3-5- $658.67
1-3-6- $779.41
Prison Bins
1-3-2- $346.23
1-3-3- $485.21
1-3-4- $619.71
1-3-5- $757.24
1-3-6- $892.50
Commercial Recycling
1-96-1 $13.08
1-96-2 $30.10
1-2-1- $45.82
1-2-2- $85.07
1-2-3- $124.36
1-2-4- $163.63
1-2-5- $202.90
1-2-6- $261.80
1-3-1- $72.00
1-3-2- $143.98
1-3-3- $215.97
1-3-4- $274.89
1-3-5- $333.80
1-3-6- $379.61
Commercial Organics
1-96-1 $26.18
1-96-2 $49.75
1-96-3 $72.00
1-2-1- $94.25
1-2-2- $176.72
City of Coalinga Refuse Rates
37 10% SB 1381
Service Type July 1st 2022
Residential Miscellaneous
Extra Pick-up/Go Back (Automated Can) $10.89
Contaminated Recycle Cart $10.89
Replacement Cart $81.61
Roll Off Units
Delivery $40.81
Load Charge (+ Landfill) $319.66
Rent-A-Bin (2 yard) $170.04
Extra Dump $61.22
Commercial Miscellaneous
Extra Pick-up (2 yard) $54.41
Go Back Fee $34.00
Contaminated Bin (2 yard) (recycle Blue) $61.22
Bulky Clean Up
Couch $34.00
Washer/Dryer $24.49
Tire (small passenger) $6.81
TV $34.00
Bagged Trash (per yard) $34.00
Refrigerator $34.00
** ONE (1) bin, TWO (2) cubic yards, TWICE (2
* CPI Adjustments: Refuse fees will be increased each year, beginning July 1, 2019 through July 1, 2022, by the Consumer Price Index formula specified in the Mid Valley Disposal agreement, specifically, the annual calculated increase based on "All Urban Consumers for US Cities Average Item: Garbage and Trash," as published by the US Department of Labor, Bureau of Labor Statistics.
38 STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4064 authorizing the City Manager to submit a grant application to the San Joaquin Valley Air Pollution Control District for Police Vehicles under the Public Benefit Grant Program
Meeting Date: February 17, 2022
From: Marissa Trejo, City Manager
Prepared by: Jasmin Bains, Financial Services Director
I. RECOMMENDATION:

City Manager and Financial Services Director recommend the City Council to adopt Resolution No. 4064 authorizing the City Manager to submit a grant application to the San Joaquin Valley Air Pollution Control District for Police Vehicles under the Public Benefit Grant Program.

II. BACKGROUND:

The San Joaquin Valley Air Pollution Control District (SJVAPCD) is currently accepting applications from public agencies requesting funding, up to $20,000 per vehicle, for purchase of new alternative-fuel vehicles.

The total grant funds a public agency can request per calendar year is up to $100,000. This allows the city to apply for the purchase of up to five vehicles for the calendar year.

The purpose of the program is to fund the purchase of new electric, plug-in hybrid, or alternative fuel vehicles for public agencies to promote clean air alternative-fuel technologies and the use of low-or zero-emission vehicles in public fleets.

III. DISCUSSION:

The City wishes to purchase 5 police vehicles utilizing the grants funds to be used as commuter cars for officers traveling to and work from outside of the City Limits. Staff researched several vehicles on the SJVAPCD eligible vehicle list and found the Toyota Prius Prime to be the cheapest of the options available.

IV. ALTERNATIVES:

Don’t approve the application for the grant funds.

V. FISCAL IMPACT:

The totalcost of the 5 vehicles to be purchases will be 142,077.50 with each vehicle at the cost of $28,415.50. Total reimbursement from the grant is expected to be $100,000. The estimated fiscal impact to the General Fund will be $42,077.50 which is unbudgeted.

ATTACHMENTS:

File Name Description
RESO#4064_Approving_Submital_of_a_Grant_Application_to_Valley_Air_District_021722.pdf Resolution No. 4064 Freeway_Toyota_Quote_2-9-2022.pdf Freeway Toyota Quote
RESOLUTION NO. 4064

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA AUTHORIZING THE CITY

MANAGER TO SUBMIT A GRANT APPLICATION TO THE SAN JOAQUIN VALLEY AIR POLUTION

CONTROL DISTRICT FOR POLICE VEHICLES UNDER THE PUBLIC BENEFIT GRANT PROGRAM WHEREAS, the San Joaquin Valley Air Pollution Control District is current accepting applications from public agencies requesting funding, up to $20,000 per vehicle, for the purchase of new alternative-fuel vehicles.

WHEREAS, the total grant funds a public agency can request per calendar year is up to $100,000; and
WHEREAS, the City of Coalinga Police Department desire to apply for the grant funding under the program to purchase 5 vehicles to be used as commuter cars for officers traveling to and work from outside the city limits; and
WHEREAS, the SJVAPCD requires a resolution from the applicant’s governing body signed by a duly authorized official with authority to make financial decisions, authoring the submittal of the application, and identifying the individual authorized to implement the new vehicle project and encumber the funding needed from the budget.

NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Coalinga as follows:

1. The City Council hereby approves the submittal of the application for grant funding.

2. The City Council herby appoints the City Manager or her designee as authorized to implement the project and execute any documents related to the grant funding.

PASSED AND ADOPTED by the City Council of the City of Coalinga at a Regular meeting held on the 17th day of February 2022, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

APPROVED:
_________________________________
Ron Ramsey, Mayor
ATTEST:
_________________________________
Shannon Jensen, City Clerk

FREEWAY TOYOTA
1835 Glendale Ave
Hanford, CA. 93230
City of Coalinga 2/9/2022
155 W Durian
Coalinga, CA. 93210
Attn: J Bains
As per your request for CA State Contract #1-18-23-10C Line Item #18 2021 Toyota Prius (1221) $23195.00
Upgrade to 2022 Prius Prime (1235) $2805.00

8.975% Sales Tax $2333.50
CA Tire Tax $7.00
Delivery to Coalinga $75.00
Total $28,415.50 each
Protect against future mechanical or electrical issues with Toyota Platinum Extra Care $0 Deductible 5 Years / 100,000 Miles $1130.00
6 Years / 100,000 Miles $1450.00
7 Years / 125,000 Miles $2145.00

Thank you for the opportunity to earn your business.

Patrick G Ireland
Government Fleet Manager

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4065 Amending the Police Sergeant Job Description Meeting Date: Thursday, February 17, 2022
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

Interim Police Chief and City Manager recommend adopting the Resolution to amend the job description.

II. BACKGROUND:

III. DISCUSSION:

This amendment allows thirty (30) college units to substitute for one year of experience.

IV. ALTERNATIVES:

Do not approve (not recommended).

V. FISCAL IMPACT:

None.

ATTACHMENTS:

File Name Description
RESO#4065_Police_Sergeant_Job_Des_021722.pdf Resolution No. 4065 Police_Sergeant_Rev_2022.doc Job Description
RESOLUTION NO. 4065

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA

POLICE SERGEANT JOB DESCRIPTION
WHEREAS, the City Manager and her staff have presented the City Council with a revised Police Sergeant Job Description; and
WHEREAS, the Police Sergeant Job Description has been reviewed by the City Council and the City Council has determined that the Job Description is adequate and necessary; and WHEREAS, the City Council has determined to approve the Police Sergeant Job Description.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Coalinga as follows:

1. The Police Sergeant Job Description is hereby approved.

2. The City Manager and her designees are authorized to implement and carry out the provisions of the Police Sergeant Job Description.

The foregoing resolution was approved and adopted at a regular meeting of the City Council of the City of Coalinga held on the 17th day of February, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
______________________________
Ron Ramsey, Mayor
ATTEST:
______________________________
Shannon Jensen, City Clerk
1 of 3
Rev 5/19/07; 3/27/08 h/Job Descriptions Rev/App/Police Sergeant City of Coalinga
155 W. Durian
Coalinga, CA 93210
Police Sergeant
Pay Class: 22 Police (CPOA Sworn)
FLSA Non-Exempt

DEFINITION
Under general supervision of the Chief of Police, on an assigned shift is responsible for day-to-day quality assurance in serving and protecting the citizens of Coalinga, including but not limited to patrol, investigations, crime prevention and other law enforcement operations; enforces federal, state and local laws and regulations; and completes related work as required.

EXAMPLES OF ESSENTIAL DUTIES
NOTE: Examples listed in this class specification represents but is not necessarily exhaustive or descriptive of duties assigned to this position. Each individual in this classification may not necessarily perform all the duties listed. Management reserves the right to assign other related tasks if such duties are a logical assignment for this position.  Supervises all law enforcement activities and operations during an assigned shift as the Watch Commander.
 Takes charge at the scene of emergencies or crimes and directs junior officers.  Supervises and participates in the protection of crime scenes, gathers evidence, and questions subjects.
 Gives officers direction in preparing written reports and cases for trial.  Reviews the work and written reports of officers.
 Prepares a variety of reports pertaining to crimes, accidents, shift activity, etc.  Supervises and inspects the operations of the City jail.  Responds to calls for service.
 Performs other duties as required.

DESIRABLE QUALIFICATIONS
NOTE: The specifications listed below outline the desirable qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

Education: U.S. high school graduate; passed the GED test; passed the California High School Proficiency Exam; or attained a two (2) year or four (4) year degree from an accredited college or university. An Associate’s degree in criminology, police science, or related field is highly desirable.
2 of 3
Rev 5/19/07; 3/27/08 h/Job Descriptions Rev/App/Police Sergeant Experience: Five (5) years of current full-time experience in law enforcement work comparable to that of a Police Officer in the City of Coalinga. Thirty semester units from an accredited college or university in an academic, job-related field may be substituted for one year of qualifying experience. Field Training Officer experience desirable.

Licenses: Valid State of California Drivers License, Class C; must be insurable under the City’s insurance policy without the City incurring any additional premiums or costs; and possess an Intermediate Peace Officer Standards and Training (POST) Certificate.

POST Supervisor Certificate is desirable.

Other: Must be at least twenty-one (21) years of age, a U.S. citizen or permanent resident alien who is eligible for and has applied for citizenship; pass a polygraph; pass a thorough background investigation with no disqualifying criminal history; a physical examination with drug test; and a psychological evaluation.

NOTE: It is the employee’s responsibility to renew all applicable license(s). The City will reimburse the employee for any required training expenses.

KNOWLEDGE, SKILLS AND ABILITIES
NOTE: The following are a representative sample of the KAS’s necessary to perform essential tasks of the position.

Knowledge of: Modern methods and procedures of patrol, crime prevention, traffic control, basic investigation and identification techniques; criminal law with particular reference to apprehension, arrest, and custody of persons accused of misdemeanors and felonies; rules of evidence pertaining to search and seizure and the preservation and presentation of evidence in court; recent court decisions on arrest procedures and the handling of suspects and prisoners; principles of supervision and training; and an understanding of Community Policing principals.

Skill and Ability to: Provide lead supervision to other law enforcement personnel; analyze situations effectively; interpret and apply laws and regulations; obtain a standard first aid/Cardio Pulmonary Resuscitation (CPR) certificate; demonstrate keen powers of observation and memory; exercise good judgment in personal encounters and relationships with the general public; maintain standards of physical stature, health, endurance, and agility as established by POST and the City of Coalinga; establish and maintain cooperative working relationships with other law enforcement agencies, department employees and the general public; have the ability to complete the 80-hour POST Supervisor’s course within first year of employment.

ATTITUDE
We believe in an environment of strong critical thinking and collaborative problem-solving. You will work alongside great team members and interact with our diverse community. We have great training, combined with an opportunity to make a difference in our community.

This is done by initiative, commitment to teamwork and quality performance, and a customer-service orientation; must interact in a positive manner with City employees and the public; willingness to follow a prescribed routine and to work as assigned.
3 of 3
Rev 5/19/07; 3/27/08 h/Job Descriptions Rev/App/Police Sergeant

Reasonable accommodations may be made to enable an individual with qualified disabilities to perform the essential functions of this job, on a case-by-case basis.

Tasks require a variety of physical activities periodically involving muscular strain rel ated to walking, standing, stooping, sitting and reaching. Essential functions require talking, hearing and seeing. Mental application utilizes memory for details, emotional stability, discriminating thinking and creative problem solving. Frequent travel required in course of performing portions of job functions. Elements of the job pose various degrees of hazard uncertainty common to law enforcement.

Incumbents in this classification are required to work rotating shifts and assignments, and may be assigned to work overtime with little or no notice. Due to the varied and unpredictable nature of police work, incumbents may also be required to perform the following:

Measure distances using calibrated instruments such as when investigating traffic accidents or processing crime scenes; make precise arm-hand positioning movements and maintain static arm-hand position such as when sighting and shooting a firearm; direct traffic which requires continuous and repetitive arm-hand movements; use sufficient strength to enable incumbent to sprint, jump, or physically overcome resistance when chasing or apprehending suspects; coordinate the movement of more than one limb simultaneously such as when using a hand radio while driving a vehicle or searching a building with firearm drawn, flashlight on and opening and closing doors; bend or stoop repeatedly and continuously over time such as getting in and out of a patrol car or gathering evidence at crime scenes; patrol officers wear a 15 pound utility/gun belt which requires the continuous support from stomach and lower back muscles; a patrol officer typically spends 7-8 hours per day driving a vehicle which requires the continuous support of lower back muscles; climbing ladders and searching rooftops requires lifting arms above shoulder level and working at heights greater than ten feet; searching for suspects or lost persons may require walking over rough, uneven, slippery or rocky surfaces including fields, parks, hillsides and creeks; an officer is required to listen for alarms, screams, breaking glass or other suspicious and unusual noises that may require investigation; move heavy objects such as equipment (50 pounds and more), and lift and carry injured or intoxicated persons short and long distances; work outdoors in a variety of weather conditions with exposure to the elements; tolerate very hot and very cold temperatures; sit for extended periods of time and may or may not be able to change positions such as when sitting in a patrol vehicle, or performing surveillance; foot beat and search activities require walking for extended periods of time, unable to stop, sit or rest at will; crowd and traffic control duties require standing for extended periods of time, unable to sit or rest at will.

Approved by: _____________________________ _____________ Marissa Trejo, City Manager Date

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4066 Amending the Police Corporal Job Description Meeting Date: Thursday, February 17, 2022
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

Interim Police Chief and City Manager recommend adopting the Resolution to amend the job description.

II. BACKGROUND:

III. DISCUSSION:

This amendment allows thirty (30) college units to substitute for one year of experience.

IV. ALTERNATIVES:

Do not approve (not recommended).

V. FISCAL IMPACT:

None.

ATTACHMENTS:

File Name Description
RESO#4066_Police_Corporal_Job_Des_021722.pdf Resolution No. 4066 POLICE_CORPORAL_JOB_DESCRIPTION.pdf Job Description
RESOLUTION NO. 4066

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA

POLICE CORPORAL JOB DESCRIPTION
WHEREAS, the City Manager and her staff have presented the City Council with a revised Police Corporal Job Description; and
WHEREAS, the Police Corporal Job Description has been reviewed by the City Council and the City Council has determined that the Job Description is adequate and necessary; and WHEREAS, the City Council has determined to approve the Police Corporal Job Description.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Coalinga as follows:

1. The Police Corporal Job Description is hereby approved.

2. The City Manager and her designees are authorized to implement and carry out the provisions of the Police Corporal Job Description.

The foregoing resolution was approved and adopted at a regular meeting of the City Council of the City of Coalinga held on the 17th day of February, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
______________________________
Ron Ramsey, Mayor
ATTEST:
______________________________
Shannon Jensen, City Clerk
1 of 3
Rev 1/26/07; 3/27/08 h/Job Descriptions Rev/App/Police Corporal City of Coalinga
155 W. Durian
Coalinga, CA 93210
Police Corporal
Pay Class: 20 Police (CPOA Sworn)
FLSA Non-Exempt

DEFINITION
Under general supervision of the Chief of Police, performs specialized police work for in depth investigations of criminal offenses; assists in field training supervision of new personnel; serves as crime scene coordinator, performs law enforcement tasks according to the area of assignment, serves as watch commander in lieu of sergeant, mentor and role model to junior officers, and support staff; and completes related work as required.

EXAMPLES OF ESSENTIAL DUTIES
NOTE: Examples listed in this class specification represents but is not necessarily exhaustive or descriptive of duties assigned to this position. Each individual in this classification may not necessarily perform all the duties listed. Management reserves the right to assign other related tasks if such duties are a logical assignment for this position. x Trains and supervises new personnel for an initial period of field training. x Conducts special training activities.
x Assumes the duties and responsibilities of shift sergeant/watch commander in their absence. x Assists and/or directs criminal investigations and identifications. x Performs a variety of administrative details and community relations activities as assigned. x Performs the duties of a corporal officer when not engaged in training or a special assignment. x Assists in the selection of new personnel.
x Coordinates formalized Basic Peace Officer Standards and Training (POST) training programs and assigns officers to them.
x Other related duties as assigned or incumbent upon the position.

Education: Equivalent to completion of the twelfth grade, although an AA degree in criminology, police science, or related field is highly desirable.

Experience: Two years off probation, current full-time police officer experience in law 2 of 3
Rev 1/26/07; 3/27/08 h/Job Descriptions Rev/App/Police Corporal enforcement work comparable to a police officer with the City of Coalinga. Thirty semester units from an accredited college or university in an academic, job-related field may be substituted for one year of qualifying experience. No disciplinary action.

NOTE: It is the employee’s responsibility to renew all applicable license(s). The City will reimburse the employee for any required training expenses.

KNOWLEDGE, SKILLS AND ABILITIES
NOTE: The following are a representative sample of the KAS’s necessary to perform essential tasks of the position.

Knowledge of: Of modern methods and procedures, including patrol, crime prevention, traffic control, basic investigation and identification techniques; criminal law with particular reference to apprehension, arrest, and custody of persons accused of misdemeanors and felonies; rules of evidence pertaining to search and seizure, and the preservation and presentation of evidence in court; recent court decisions on arrest procedures, and the handling of suspects and prisoners, principals of supervision and training and personnel management (i.e. sexual harassment, progressive discipline, liability issues, etc.); special training and/or experience, bilingual skills, etc., is highly desirable.

Skill and Ability to: To exercise leadership tact, self-restraint, and strategy in dealing with a diverse, challenging population; write clearly and concisely; analyze situations effectively, and interpret and apply laws and regulations; demonstrate professional police performance and competence commensurate with the position; demonstrate and promote the importance of being both a leader and a mentor to all and promote the mission, values and standards of an effective organization.

PHYSICAL AND PSYCHOLOGICAL REQUIREMENTS
NOTE: The physical and psychological demands described herein are representative of those that must be met by an employee to successfully perform the essential duties of this classification. 3 of 3
Rev 1/26/07; 3/27/08 h/Job Descriptions Rev/App/Police Corporal Reasonable accommodations may be made to enable an individual with qualified disabilities to perform the essential functions of this job, on a case-by-case basis.

Tasks require a variety of physical activities periodically involving muscular strain related to walking, standing, stooping, sitting and reaching. Essential functions require talking, hearing and seeing. Mental application utilizes memory for details, emotional stability, discriminating thinking and creative problem solving. Frequent travel required in course of performing portions of job functions. Elements of the job pose various degrees of hazard uncertainty common to law enforcement.

Approved by: _____________________________ _____________ Marissa Trejo, City Manager Date

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve Contract Renewal with Coalinga State Hospital for Ambulance Services Meeting Date: Thursday, February 17, 2022
From: Marissa Trejo, City Manager
Prepared by: Greg DuPuis, Fire Chief
I. RECOMMENDATION:

The Fire Chief recommends approving and authorizing the City Manager to execute the renewalcontract to provide ambulance service to Coalinga State Hospital.

II. BACKGROUND:

The Fire Department has provided ambulance service to the Coalinga State Hospital since it opened in 2005.

The Coalinga State Hospital is located within the region our ambulances cover under our contract with the Central California Emergency Medical Services Authority. The contract before you is the funding mechanism the State of California uses to procure and pay for the services their facilities use.

III. DISCUSSION:

This contract represents a renewal of our current contract which willexpire on June 30, 2022. The attached contract is the existing contract and the terms and language of our renewalagreement are unchanged from the existing contract. The terms of this contract shall be from July 1, 2022 through June 30, 2024. DSH will send over the updated STD.213 (contract) for City Manager signature once Approval from both parties.

IV. ALTERNATIVES:

1. None
V. FISCAL IMPACT:

None
ATTACHMENTS:

File Name Description
444019640080000-A1__Exhibits__City_of_Coalinga_2.1.22.pdf City of CoalingaA1 DHS exhibit 19-64008_STD.213_Fully_Executed.PDF STD.213 fully executed 2019 Department of State Hospitals City of Coalinga
Coalinga Agreement Number: 19-64008
Exhibit A, Scope of Work

Page 1 of 8 ends

EXHIBIT A

SCOPE OF WORK

1. CONTRACTED PARTIES:

A. City of Coalinga, hereafter referred to as Contractor, agrees to provide all materials, supplies, tools, equipment, licenses, permits, insurance, personnel, and any other items necessary to provide Emergency and Non-Emergency Ambulance Services (as defined in Section 6) to the Department of State Hospitals (DSH) – Coalinga © pursuant to the terms and conditions of the Agreement.

2. SERVICE LOCATIONS:

A. The services shall be performed for the Department of State Hospitals at the following location(s):

DSH-Atascadero
10333 El Camino Real,
P.O. Box 7001
Atascadero, CA 93423-7001
DSH-Coalinga
24511 West Jayne Avenue
P.O. 5000
Coalinga, CA 93210
DSH-Metropolitan
11401 South Bloomfield Avenue
Norwalk, CA 90650
DSH-Patton
3102 East Highland Avenue
Patton, CA 92369
DSH-Sacramento
1600 9th Street, Room 101
Sacramento, CA 95814
DSH-Napa
2100 Napa-Vallejo Highway
Napa, CA 94558-6293
Contractor shall provide services pursuant to this Agreement at the locations indicated above.

Contractor agrees to provide services described in this Agreement at any of the other locations above, pursuant to an amended Agreement.

For such amendments, and where a single location was designated as the primary location for services, the Contractor shall bill the additional locations at the same rates as in this Agreement unless otherwise specified. Where multiple locations were designated as primary locations, the Contractor shall bill the additional locations at the average of the rates billed in this Agreement for the primary locations.

Funding shall be encumbered for the additional locations at the time of amendment and in accordance with the same encumbrance methodology as was used in the original Agreement. If the DSH and the Contractor agree to have the Contractor provide services to other DSH locations, the contractor shall invoice the additional location(s) as outlined in Exhibit B of the amended Agreement. These invoices shall be addressed as indicated by the DSH at the time of the Agreement to service additional locations.

3. SERVICE HOURS:

A. The services shall be provided Monday through Sunday (seven-day week), twenty-four (24) hours per day, on an as-needed basis.

Department of State Hospitals City of Coalinga
Coalinga Agreement Number: 19-64008
Exhibit A, Scope of Work

Page 2 of 8 ends

4. PROJECT REPRESENTATIVES:

A. The project representatives during the term of this Agreement will be:

Contract Manager:

Department of State Hospitals: Coalinga Contractor: City of Coalinga Section/Unit:

Central Medical Services
Section/Unit:

Attention:

Jonathan Hamrick, AMD
Attention:

Shannon Jensen
Address: P.O. Box 5000
Coalinga, CA 93210
Address: 155 West Durian
Coalinga, CA 93210
Phone:
(559) 935-4270
Fax:
(559) 935-7118
Phone:
(559)935-1533 x113
Fax:
(559)935-5912
Email:

[email protected]
Email:
[email protected]
Administrative Contacts (all administrative inquiries should be directed to):

Department of State Hospitals: Coalinga Contractor: City of Coalinga Section/Unit:

Procurement
Section/Unit:

Attention:

Elizabeth Moreno
Attention:

Greg DuPuis, Fire Chief
Address: P.O. Box 5000
Coalinga, CA 93210
Address: 300 W. Elm
Coalinga, CA 93210
Phone:
(559) 935-4033
Fax:
(559) 935-7319
Phone:
(559)935-1652 ext.
301
Fax:
(559) 935-1638
Email:

[email protected]
Email:
[email protected]
Either party may make changes to the contact names or information above by giving written notice to the other party. Said changes shall not require an amendment to this Agreement.

5. SUMMARY OF WORK TO BE PERFORMED:

A. Contractor shall provide DSH with Emergency and Non-Emergency Ambulance Services.

6. CONTRACTOR RESPONSIBILITIES:

A. Contractor shall evaluate DSH patients, make necessary recommendations, institute treatment when appropriate, and prepare progress notes or consultation reports on the day services are provided. In more urgent cases, Contractor shall immediately notify the Chief Physician and Surgeon or designee of the applicable state hospital.

B. Procedures or services recommended by Contractor beyond those initially requested require review and approval by the Chief Physician and Surgeon or designee prior to completion of such procedures or services.

Department of State Hospitals City of Coalinga
Coalinga Agreement Number: 19-64008
Exhibit A, Scope of Work

Page 3 of 8 ends

C. Contractor shall provide Basic Life Support (BLS), Limited Advanced Life Support (LALS), and/or Advanced Life Support (ALS). All services shall be provided in accordance with the Health and Safety Code, division 2.5 (commencing with section 1797). BLS services shall include the provision of basic life support and first aid. LALS include pre-hospital emergency medical care limited to techniques and procedures that exceed BLS, but are less than ALS, and that are approved by the local Emergency Medical Services Authority (LEMSA), pursuant to Health and Safety Code, section 1797.178 and California Code of Regulations, title 22, chapter 3, article 2, section 100106. ALS services shall be pre-hospital emergency medical care, and may include, but not be limited to, the following services, supplies, and equipment:
i. Cardiopulmonary resuscitation,
ii. Cardiac monitoring,
iii. Cardiac defibrillation,
iv. Advanced airway management,
v. Intravenous therapy supplies,
vi. Administration of approved pre-hospital care drugs and other medicinal preparations, vii. Advanced airway management equipment,
viii. Oxygen/ventilation management equipment,
ix. Advanced shock management equipment,
x. Cardiac monitoring equipment with synchronized cardio-version and defibrillation capabilities,
xi. Long/short backboards, traction-type splints and splinting equipment xii. Intravenous (IV) supplies,
xiii. ALS medications,
xiv. Restraint equipment,
xv. Bandage/hemorrhage control equipment,
xvi. Pneumatic anti-shock trousers,
xvii. LALS or ALS medications appropriate for the type of services needed.

D. Contractor shall maintain, throughout the term of the contract, a valid ambulance service permit, a nontransferable California Highway Patrol emergency ambulance license required for non-public entity contracts, and a business license issued by the city or county where the business is being conducted. Contractor shall be in compliance with the State of California and California Highway Patrol standards for operation of vehicles and maintenance of emergency care equipment and supplies.

Department of State Hospitals City of Coalinga
Coalinga Agreement Number: 19-64008
Exhibit A, Scope of Work

Page 4 of 8 ends

E. Contractor shall, throughout the term of the contract, be licensed in accordance with all local, State and Federal regulations governing ambulance services and shall provide properly trained pre-hospital emergency care personnel licensed and/or certified in accordance with the Health and Safety Code, Emergency Medical Services, division 2.5 (commencing with section 1797).

F. Contractor shall respond to all calls within the timeframes specified by the LEMSA standards.

Contractor shall respond by the most direct route except when weather and/or traffic conditions dictate otherwise.

G. Contractor shall inform DSH immediately if Contractor is unable to respond in accordance with the LEMSA timeframes to the DSH request for ambulance service. DSH reserves the right to arrange for alternative ambulance services in the event that Contractor is unable to respond within the LEMSA timeframes or is unable to provide service in accordance with the agreed upon terms of this contract.

H. During a hospital emergency and at the request of the DSH Chief Physician and Surgeon or designee, Contractor agrees to provide one or more ALS vehicles on a standby basis.

I. Quality Assurance
i. Contractor shall maintain an active, systematic process, based on objective and measurable criteria, by which to monitor and evaluate the quality and appropriateness of patient health care services. Such monitoring shall also be to provide assurances that those services were medically necessary, delivered in a cost effective manner, and delivered with the assurance of quality.
ii. Contractor shall maintain a mechanism for reporting the results for these activities to the DSH. Contractor shall, as requested, provide the DSH with patient data needed for the purposes of updating, enhancing, or modifying the DSH Medical Standards of Care health care policy. Patient data shall include patient complications, patient mortality, patient stability at time of discharge/transfer, post-discharge complication rate, post discharge mortality rate, and re-admission rate. Additional data must be provided to the DSH, upon request.

J. Contractor agrees that DSH physicians, social workers, and designated registered nurses shall be allowed to visit DSH patients at the Contractor’s medical facility and may review the patient’s medical record any time to help determine, for purposes of planning, the level of services being provided, current diagnoses and treatments, and level of care that is currently required or likely to be required in the future. Any medical records regarding DSH patients, which are maintained in the Contractor’s medical facility, shall be provided to the DSH upon request.

K. Contractor, their personnel, subcontractors, and anyone else affiliated with this Agreement shall not engage in, and shall report all instances of, any activity that would constitute "Workplace Violence" as defined in the applicable DSH Administrative Letter, which can be provided upon request. Failure to comply with this provision by Contractor, their personnel, subcontractors, and anyone else affiliated with this Agreement shall be deemed a material breach of this Agreement.

L. If services are provided on DSH grounds, Contractor, their personnel, subcontractors, and anyone else affiliated with this Agreement must present a valid picture identification (e.g., driver license or identification card issued by a state Department of Motor Vehicle, military card, etc.; company badges are not valid) in order to be admitted into secured areas.

Department of State Hospitals City of Coalinga
Coalinga Agreement Number: 19-64008
Exhibit A, Scope of Work

Page 5 of 8 ends

Coalinga City CouncilFebruary 17, 2022

Coalinga City Council
February 17, 2022