Agenda, regular meeting — Coalinga City Council, May 19, 2022 (part 2 of 2)

City of Coalinga Police Non-Sworn Pay Scale
Effective: May 19, 2022
Approved: May 19, 2022
Revised: May 19, 2022
Grade Position Step A Step B Step C Step D Step E Step F 21 Animal Control Officer I
Annually $32,729.63 $34,452.34 $36,265.71 $38,079.00 $39,982.95 $41,982.09 Monthly $2,727.47 $2,871.3 $3,022.14 $3,173.25 $3,331.91 $3,498.51 Bi-Weekly $1,258.83 $1,325.09 $1,394.83 $1,464.58 $1,537.81 $1,614.70 Hourly $15.7354 $16.5636 $17.4354 $18.3072 $19.2226 $20.1837 22 Annually $34,452.34 $36,265.71 $38,079.00 $39,982.95 $41,982.09 $44,081.20 Monthly $2,871.3 $3,022.14 $3,173.25 $3,331.91 $3,498.51 $3,673.43 Bi-Weekly $1,325.09 $1,394.83 $1,464.58 $1,537.81 $1,614.70 $1,659.43 Hourly $16.5636 $17.4354 $18.3072 $19.2226 $20.1837 $21.1929 23 Police Technician I
Animal Control Officer II
Annually $36,265.71 $38,079.00 $39,982.95 $41,982.09 $44,081.20 $46,285.26 Monthly $3,022.14 $3,173.25 $3,331.91 $3,498.51 $3,673.43 $3,857.10 Bi-Weekly $1,394.83 $1,464.58 $1,537.81 $1,614.70 $1,659.43 $1,780.20 Hourly $17.4354 $18.3072 $19.2226 $20.1837 $21.1929 $22.2525 24 Annually $38,079.00 $39,982.95 $41,982.09 $44,081.20 $46,285.26 $48,599.52 Monthly $3,173.25 $3,331.91 $3,498.51 $3,673.43 $3,857.10 $4,049.96 Bi-Weekly $1,464.58 $1,537.81 $1,614.70 $1,659.43 $1,780.20 $1,869.21 Hourly $18.3072 $19.2226 $20.1837 $21.1929 $22.2525 $23.3652 25 Police Technician II
Animal Control Officer III
Annually $39,982.95 $41,982.09 $44,081.20 $46,285.26 $48,599.52 $51,029.50 Monthly $3,331.91 $3,498.51 $3,673.43 $3,857.10 $4,049.96 $4,252.46 Bi-Weekly $1,537.81 $1,614.70 $1,659.43 $1,780.20 $1,869.21 $1,962.67 Hourly $19.2226 $20.1837 $21.1929 $22.2525 $23.3652 $24.5334 26 Annually $41,982.09 $44,081.20 $46,285.26 $48,599.52 $51,029.50 $53,580.97 Monthly $3,498.51 $3,673.43 $3,857.10 $4,049.96 $4,252.46 $4,465.08 Bi-Weekly $1,614.70 $1,659.43 $1,780.20 $1,869.21 $1,962.67 $2,060.81 Hourly $20.1837 $21.1929 $22.2525 $23.3652 $24.5334 $25.7601 Grade Position Step A Step B Step C Step D Step E Step F 27 Police Technician III
Annually $44,081.20 $46,285.26 $48,599.52 $51,029.50 $53,580.97 $56,260.02 Monthly $3,673.43 $3,857.10 $4,049.96 $4,252.46 $4,465.08 $4,688.33

Page 2 of 2 ends

Bi-Weekly $1,659.43 $1,780.20 $1,869.21 $1,962.67 $2,060.81 $2,163.85 Hourly $21.1929 $22.2525 $23.3652 $24.5334 $25.7601 $27.0481 28 Annually $46,285.26 $48,599.52 $51,029.50 $53,580.97 $56,260.02 $59,073.02 Monthly $3,857.10 $4,049.96 $4,252.46 $4,465.08 $4,688.33 $4,922.75 Bi-Weekly $1,780.20 $1,869.21 $1,962.67 $2,060.81 $2,163.85 $2,272.04 Hourly $22.2525 $23.3652 $24.5334 $25.7601 $27.0481 $28.4005 RESOLUTION NO. 4091

A RESOLUTION TO REVISE CITY OF COALINGA CPOA NONSWORN PAY SCALE

AND RENAME IT TO POLICE NONSWORN PAY SCALE
WHEREAS, the governing body of the City of Coalinga is authorized to prepare, install, revise and maintain a position classification and compensation plan covering all positions in the competitive service;

NOW, THEREFORE, BE IT RESOLVED,
I. That the City Council of the City of Coalinga hereby established pay scales for all employees in all classifications of employment described on the Police Nonsworn Pay Scale to be revised effective May 19, 2022.

The foregoing resolution was approved and adopted at a meeting of the City Council of the City of Coalinga held on the 19 day of May, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
______________________________
Mayor
ATTEST:

City Clerk/Deputy City Clerk

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4092 Amending the Animal Control Officer I/II/III Job Description
Meeting Date: Thursday, May 19, 2022
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

City Manager recommends adopting Resolution.

II. BACKGROUND:

III. DISCUSSION:

Councilapproved a part-time Animal Control Officer position as part of the FiscalYear 2023 Budget. Since the position has been obsolete for a period of time, the position now needs to be reassigned to the correct pay scale.

IV. ALTERNATIVES:

Do not adopt (not recommended)
V. FISCAL IMPACT:

No additional fiscal impact. This item is simply assigning the job description to the correct pay scale.

ATTACHMENTS:

File Name Description
ACO_I_II_III.docx Job Description
Res_4092_Animal_Control_Officer__Job_Des.doc Resolution 1 of 4
City of Coalinga
155 W. Durian Avenue
Coalinga, CA 93210
Animal Control Officer I, II, III
Pay Class I: 21 Police Non-Sworn
Pay Class II: 23 Police Non-Sworn
Pay Class III: 25 Police Non-Sworn
FLSA Non-Exempt

DEFINITION
Under general supervision of the Chief of Police, oversees and coordinates the activities of the animal control facility, works an assigned shift, enforces City ordinances governing the keeping of animals in the City; impounds, cares for, and disposes of animals, and performs other duties as assigned.

CLASSIFICATION
The assigned duties in this multi-class range from entry to advance, and from routine to more complex as the incumbent demonstrates the ability to perform such duties.

Animal Control Officer I - This is the entry-level class in the Animal Control Officer series.

Under close supervision with detailed instruction and review, incumbents are expected to learn the common and most typical tasks of the position. As training proceeds and the work is done with less supervision, incumbents preparing for advancement to level II receive more difficult and complex tasks to perform. The progression of Animal Control Officer I to Animal Control Officer II requires an evaluation of employee skill, performance levels and completion of required certification/training.

Animal Control Officer II - This is the intermediate-level class of the Animal Control Officer series. Incumbents are expected to perform a variety of animal control tasks without detailed instructions. As skill and knowledge increases, more difficult duties are assigned for advancing to Animal Control Officer III. Incumbents may provide training to less experienced employees.

Advancement to Animal Control Officer III requires an evaluation of employee skill, performance levels, and completion of required certifications/training.

Animal Control Officer III - This is the advance-level of the Animal Control Officer series.

Incumbents perform the full range of assigned duties and may receive occasional instruction as new or unusual situations arise. Incumbents are expected to be fully aware of the operating guidelines and procedures within the Division and may make independent decisions within the frame-work of written and oral instructions and accepted practices, processes and procedures while completing assignments. Incumbents serve as lead workers and supervise animal control volunteers.
2 of 4

EXAMPLES OF ESSENTIAL DUTIES
NOTE: Examples listed in this class specification represents but is not necessarily exhaustive or descriptive of duties assigned to this position. Each individual in this classification may not necessarily perform all the duties listed. Management reserves the right to assign other related tasks if such duties are a logical assignment for this position.  Feeds and provides water for animals at the animal control facility.  Cleans and maintains the animal control facility and grounds.  Ensures a safe, clean and healthy environment at the animal control facility.  Responds to calls for service for animal control, patrols the streets and looks for and picks up stray animals as needed.
 Quarantines dogs and other animals for rabies observation and notifies the Fresno County Health Department and other persons involved.
 Issues warnings to persons for violations of animal ordinances.  Keeps records and submits reports of all impounded animals, dead, diseased or injured animals, dog bite cases, action reports and complaints. Compiles and maintains statistical information.
 Investigates animal control cases and acts as the City’s resource person on animal control.  Tracks inventory and orders supplies for the animal control facility as needed.  Sells dog licenses and collects fees.
 Builds relationships with rescue organizations and schedules and coordinates pick-up or delivery of animals.
 May vaccinate animals.
 Euthanizes animals as needed.
 Recruits, selects, trains and supervises animal control volunteers (Animal Control Officer III).
 Manages animal shelter operations (Animal Control Officer III).  Performs other duties as assigned.

MINIMUM QUALIFICATIONS
NOTE: The specifications listed below outline the desirable qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

Education: Equivalent to completion of twelfth grade.

Experience
and Training: Animal Control Officer I: One (1) year of work experience requiring frequent 3 of 4
public contact. Some experience in the care and handling of small animals is preferred.

Animal Control Officer II: One (1) year of work experience requiring frequent public contact and six (6) months of increasingly responsible experience in animal control. PC 832 Laws of Arrest Certification.

Animal Control Officer III: One (1) year of work experience requiring frequent public contact plus one (1) year of increasingly responsible experience in animal control. PC 832 Laws of Arrest Certification. Certified Animal Control Officer (CACO) obtained by successfully completing approved sixty (60) hours of training in Animal Care and State Laws or National Animal Care and Control (NACA) Animal Control Officer (ACO) I & II Certification.

Licenses: Valid State of California Driver’s License; must be insurable under the City’s insurance policy without the City incurring any additional premiums or costs.

Other: Must be a U.S. citizen or Legal Resident Alien; pass a background investigation, physical examination including drug test; and successfully complete a one-year probationary period.

NOTE: It is the employee’s responsibility to renew all applicable license(s). The City will reimburse the employee for any required training expenses.

KNOWLEDGE, SKILLS AND ABILITIES
NOTE: The following are a representative sample of the KSA’s necessary to perform essential tasks of the position.

Knowledge of: The routine care and feeding of domestic animals, primarily dogs and cats; the purposes and methods of animal quarantine; laws concerning the collection, impoundment, and disposal of stray animals, and the control of animal nuisances; basic methods, supplies, and tools used in custodial work.

Skill and Ability to: Recognize common disease symptoms in animals hazardous to humans, such as rabies; maintain records, collect and account for fees, and order supplies; deal courteously and effectively with the general public; perform heavy physical labor; perform light custodial work and minor building maintenance.

ATTITUDE
Characterized by initiative, commitment to teamwork and quality performance, and a customerservice orientation; must interact in a positive manner with City employees and the public.

PHYSICAL AND PSYCHOLOGICAL REQUIREMENTS
NOTE: The physical and psychological demands described herein are representative of those that must be met by an employee to successfully perform the essential duties of this classification.

Reasonable accommodations may be made to enable an individual with qualified disabilities to perform the essential functions of this job, on a case-by-case basis. 4 of 4
Tasks require a variety of physical activities periodically involving muscular strain related to walking, standing, stooping, sitting and reaching. Essential functions requir e talking, hearing and seeing. Mental application utilizes memory for details, emotional stability, discriminating thinking and creative problem solving. Frequent travel required in course of performing portions of job functions. Elements of the job pose various degrees of hazard uncertainty common to law enforcement. Direct traffic which requires continuous and repetitive arm-hand movements; use sufficient strength to enable incumbent to sprint, jump, or physically overcome resistance when apprehending stray animals; coordinate the movement of more than one limb simultaneously such as when using a hand radio while driving a vehicle; bend or stoop repeatedly and continuously over time such as getting in and out of a City vehicle; move heavy objects such as equipment (50 pounds and more) and/or animals; work outdoors in a variety of weather conditions with exposure to the elements; tolerate very hot and very cold temperatures; crowd and traffic control duties require standing for extended periods of time, unable to sit or rest at will.

Approved by: __________________________________ _____________ Marissa Trejo, City Manager Date
RESOLUTION NO. 4092

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA

ANIMAL CONTROL OFFICER I/II/III JOB DESCRIPTION
WHEREAS, the City Manager and herstaff have presented the City Council with a Animal Control Officer I/II/III Job Description; and
WHEREAS, the Animal Control Officer I/II/III Job Description has been reviewed by the City Council and the City Council has determined that the Job Description is adequate and necessary; and
WHEREAS, the City Council has determined to approve the Animal Control Officer I/II/III Job Description.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Coalinga as follows:

1. The Animal Control Officer I/IIIII Job Description is hereby approved.

2. The City Manager and her designees are authorized to implement and carry out the provisions of the Animal Control Officer Job Description.

The foregoing resolution was approved and adopted at a regular meeting of the City Council of the City of Coalinga held on the 19 day of May, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
______________________________
Mayor
ATTEST:
______________________________
City Clerk/Deputy City Clerk

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4093 Approving a List of Projects to be Funded by SB 1:

The Road Repair and Accountability Act and Further Authorizing a Budget Expense in the Amount of $412,287 to Execute the List of Projects Funded by SB 1 in the 2022/2023 FiscalYear
Meeting Date: Thursday, May 19, 2022
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

City CouncilApprove Resolution No. 4093 Approving a List of Projects to be Funded by SB 1: The Road Repair and Accountability Act and Further Authorizing a Budget Expense in the Amount of $412,287 to Execute the List of Projects Funded by SB 1 in the 2022/2023 FiscalYear II. BACKGROUND:

Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide. The new transportation bill will generate $54 billion over the next decade, split between state and local agencies.

III. DISCUSSION:

SB 1 includes accountability and transparency provisions that willensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year. The City must include a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, in the City budget, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement.

The City is expected to receive $412,287 in RMRA funding in FiscalYear 2022/2023 from SB 1 and is recommending using the funds and future funds for the City's annual road repair and maintenance efforts through completing the following project:

Cherry Lane Overlay - Elm to Falcon Lane
IV. ALTERNATIVES:

None - this action is required under SB 1 in order to utilize the finding allocated to the City of Coalinga.

V. FISCAL IMPACT:

The City is expected to receive an estimated $412,287 from the Road Maintenance And Rehabilitation Account funds to support the City's annual road and rehabilitation efforts. This new funding must be used on street related project implementation.

ATTACHMENTS:

File Name Description
2023_FY_Project_List_Resolution_4093_-_Coalinga.docx Resolution No. 4093 RESOLUTION NO. 4093
RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2022-23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $412,287 in RMRA funding in Fiscal Year 2022-23 from SB 1; and
WHEREAS, this is the 6
th year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate several streets and roads throughout the City this year. The City wishes to undertake a needed asphalt overlay project on Cherry Lane near West Hill Community College. This section of pavement is identified as a priority rehab project in the City’s pavement management system; and
WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in good condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a better condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide. This project will continue the efforts of the City to preserve the current roads the City maintains and build on the momentum the City’s has created in improving mobility in Coalinga.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Coalinga, State of California, as follows:

1. The foregoing recitals are true and correct.

2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2022-23 Road Maintenance and Rehabilitation Account revenues:

Project Title: Cherry Lane Rehabilitation Project
Project Description: Asphalt Grind and Overlay of Cherry Lane with various ADA compliance improvements such as curb ramps and sidewalks. Installation A.C. pavement, aggregate base, crosswalks, traffic striping and markings, traffic signage, existing utility lid adjustment, street tree removal or trimming, construction surveying and landscaping.

Project Location: Cherry Lane Between Elm Ave (SR33/198) and Falcon Lane.

Estimated Project Schedule: Start (10/22)– Completion (2/23) based on the component being funded with RMRA funds.

Estimated Project Useful Life: 20 years
PASSED AND ADOPTED by the City Council of the City of Coalinga, State of California this 19th day of May, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________________________
Honorable Mayor/Mayor Pro-Tem
ATTEST:
_______________________________________
City Clerk/Deputy City Clerk

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize City Manager to Sign and Submit Local Transportation Development Funds for FiscalYear 2020-2021
Meeting Date: Thursday, May 19, 2022
From: Marissa Trejo, City Manager
Prepared by: Jasmin Bains, Financial Services Director
I. RECOMMENDATION:

Financial Services Director recommends City Councilauthorize the City Manager to sign and submit the Transportation Funding Claim to the Council of Fresno County Governments (COG) to facilitate the collection of City’s share of the Local Transportation Development Act and State Transit Assistance Funds (Articles 3 & 8, and Transit monies) for FY 2020-2021.

II. BACKGROUND:

The Council of Fresno County Governments has determined the apportionment of Local Transportation Funds and State Transit Assistance Funds for FY 2020-2021.

To facilitate distribution of the funds allocated to the City of Coalinga, a Transportation Funding Claim form (see attachment) must be submitted to COG. City Counciladopted Resolution No. 3629 on November 7, 2013 as a “continuing resolution” so that future action by City Council only requires authorization for the City Manager to sign and submit the Claim Form documents attached. These funds are used for transit operations and street maintenance. The following is a breakdown of this year’s claim.

FY2021
Bicycle & Pedestrian (Art. 3) 13,280
Regional Transportation Planning 18,545
Streets & Roads (Art. 8.A) 489,370
FCRTA (Transit Operations) 223,391
Consolidated Transp. Serv. Agency (CTSA) 33,461
County MOU Pleasant Valley 110,252
Funds Pending Further Claiming 70,698
TOTAL 958,997
III. DISCUSSION:

There is $958,997 in Local Transportation and State Transit Assistance revenues designated for Coalinga in FY 20-21.

A previously signed Memorandum of Understanding (MOU) with Fresno County on March 25, 2008 regarding Tax Sharing Agreement requires the City remit a portion of the transportation revenues to the County. Under Article IX section 9.2B, with the annexation of the non-contiguous Pleasant Valley State Prison and Mental Health Treatment Facility, this specific impact led to an increase in City share of certain population based revenues such as the Transportation Development Act Funds (TDA), and Measure C Program Funds. The MOU allows the City to remit to the County of Fresno their apportionment share of TDA and Measure C funds to be claimed out of the City of Coalinga TDA revenues. Based on population data received from the State Department of Finance, the calculation for FY 20-21 shows the City needs to reimburse the County $110,252 from TDA funds.

IV. ALTERNATIVES:

No alternatives recommended. This annualclaim ensures City receives its proportionate share of this transportation funding.

V. FISCAL IMPACT:

There is $958,997 in Local Transportation and State Transit Assistance revenues designated for Coalinga in FY 20-21, of which $502,650 willcome directly to the City for use.

ATTACHMENTS:

File Name Description
TDA_CLAIM_FORM-COALINGA-2020-21.pdf TDA Claim Form FY2020-21 Enter Date: 5/19/2022 Claimant Name: City of Coalinga
From: Applicant:

Address:

City/State/Zip:

Contact Phone/email:

Local Transportation Fund
Apportionment: $ 664,908.00
Unexpended, Held by Claimant:

Other Agency:

State Transit Assistance Fund
Estimate: $ 148,351.00
Unexpended, Held in Trust: $ 145,738.00
Other
Other:

TOTAL
$ 958,997.00
Please print and sign after completing form
Authorized Signature:

Name/Title:

Date: 5/19/2022
Coalinga, CA 93210
Jasmin Bains/ 559-935-1531 Ext. 129/ [email protected] TRANSPORTATION FUNDING CLAIM FOR FISCAL YEAR: 2020/21
Instructions: Please note that each page of this claim is a separate worksheet, please click through all tabs and complete. Also note that light yellow fields require an entry if applicable, light grey fields contain formulas that will automatically calculate based on corresponding entries. A date and claimant name field is at the top of the first page, and automatically repeats on following pages, (date should be formatted 00/00/0000) When completed, please print, sign and send signed original via mail to:

Les Beshears, Director of Finance, Fresno Council of Governments, 2035 Tulare Street, Suite 201, Fresno, CA 93721
City of Coalinga
155 W. Durian Ave
Marissa Trejo, City Manager
This applicant is an eligible claimant pursuant to Section 99203 of the Public Utilities Code and certifies that the following transportation funds are available to be claimed:
for the purposes and respective amounts specified in the attached claim be drawn from the Local Transportation Fund and State Transit Assistance Fund.

Nine hundred fifty eight thousand and nine hundred ninety seven dollars. spell out total amount in above cell
Enter Date: 5/19/2022 Claimant Name:

TRANSPORTATION FUNDING CLAIM DETAIL FOR FISCAL YEAR: 2020/21

PURPOSE AMOUNT SUBTOTAL

1. Bicycle & Pedestrian Facilities:

Article 3: $ 13,280.00
Article 8a:

Audit Exceptions (General Fund Payback);
Unexpended Funds, Held by Claimant:
$ 13,280.00

2. Regional Transportation Planning: $ 18,545.00 18,545.00 $

3. Public Transportation State Transit Assistance Funds (STA): $ - Other:
$ -

4. Community Transit Service CTSA, Article 4.5: $ 33,461.00 33,461.00 $

5. Streets & Roads: Article 8a: $ 489,370.00
Unexpended Funds, Held by Claimant:
$ 489,370.00

6. To Be Claimed By:

Fresno County Rural Transit Agency LTF: $ -
Fresno County Rural Transit Agency STA: $ 223,391.00
MOU Fresno County PVSP: $ 110,252.00
$ 333,643.00

7. Reserve in Fund Pending Further Claiming $ 70,698.00 70,698.00 $ GRAND TOTAL $ 958,997.00
Claim Total Must Agree With Total on First Page $ 958,997.00 Minus Non Transit Claims $ 456,347.00
GRAND TOTAL PAYABLE TO CLAIMANT $ 502,650.00
Allocation instructions and payment by the Fresno County Auditor-Controller to the applicant is subject to such monies being available for distribution, and to the provisions that such monies will be used only in accordance with the rules and regulations of the Transportation Development Act.

City of Coalinga
Enter Date: 5/19/2022 Claimant Name:

PROJECT TITLE & BRIEF DESCRIPTION PROJECT COST

1. Various Bicycle & Pedestrian Facilities throughout the claimant's jurisdiction: $ 13,280.00 AND/OR:
$ -
$ -
$ -
TOTAL PROJECT COSTS $ 13,280.00

PROJECT TITLE & BRIEF DESCRIPTION PROJECT COST
$ 489,370.00
AND/OR: $ -
$ -
$ -
$ -
TOTAL PROJECT COSTS $ 489,370.00
City of Coalinga
Other - describe briefly if applicable:

Other - describe briefly if applicable:

BICYCLE AND PEDESTRIAN FACILITIES FOR FISCAL YEAR: 2020/21 Two percent (2%) of the claimant’s Local Transportation Fund apportionment must be spent on bicycle and pedestrian facilities (PUC 99233.3 and 99234); such claims are to be filed as Article 3. Claims for projects in excess of 2% may be filed as Article 8a (PUC 99400(a)). If other funding is to be used with Local Transportation Funds to implement projects, such funding should be shown on the claim form.

Other - describe briefly if applicable:

Local Transportation Funds coming to claimants within Fresno County may be used for streets and roads improvements and maintenance pursuant to Article 8 (PUC 99400), but only after Fresno COG makes a finding that public transportation needs within the claimant’s jurisdiction are reasonably met by satisfying the service requirements set forth by the Regional Transportation Plan (PUC 99401.5).

STREETS AND ROADS CLAIM FOR FISCAL YEAR: 2020/21

1. Development, Construction & Maintenance Facilities throughout the claimant's jurisdiction:

Enter Date: 5/19/2022 Claimant Name:

CONTINGENCY PROJECT LISTING FOR FISCAL YEAR: 2020/21
CHECK ALL THAT APPLY (Enter "X" in yellow box)

BICYCLE AND PEDESTRIAN FACILITIES PUBLIC TRANSPORTATION STREETS & ROADS X Article 3 Article 4 X Article 8a

STANDARD ASSURANCES FOR CLAIMANTS
CLAIMANT ASSURANCES: (initial yellow box all that apply) X
X
The undersigned hereby certifies that the above statements are true and correct.

Please print and sign after completing form
Name/Title:

Date: 5/19/2022
City of Coalinga
Marissa Trejo, City Manager
A. Claimant certifies that it has submitted a satisfactory, independent fiscal audit, with required certification statement, to the RTPA and to the State Controller, pursuant to PUC 99245 and 21 Cal. Code of Regulations Section 6664 for the prior fiscal year (project year minus two). Claimant assures that this audit requirement will be completed for the current fiscal year (project year minus one).

Authorized
Signature:

B. Claimant certifies that it has submitted a State Controller Report to the RTPA and to the State Controller, pursuant to PUC 99243.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize City Manager to Sign and Submit Local Transportation Development Funds for FiscalYear 2021-2022
Meeting Date: May 19, 2022
From: Marissa Trejo, City Manager
Prepared by: Jasmin Bains, Financial Services Director
I. RECOMMENDATION:

II. BACKGROUND:

The Council of Fresno County Governments has determined the apportionment of Local Transportation Funds and State Transit Assistance Funds for FY 2021-2022.

FY2022
Bicycle & Pedestrian (Art. 3) 13,996
Regional Transportation Planning 19,546
Streets & Roads (Art. 8.A) 521,732
FCRTA (Transit Operations) 106,097
Consolidated Transp. Serv. Agency (CTSA) 35,329
County MOU Pleasant Valley 110,252
Funds Pending Further Claiming 9,159
TOTAL 816,111
III. DISCUSSION:

There is $816,111 in Local Transportation and State Transit Assistance revenues designated for Coalinga in FY 2021-2022.

IV. ALTERNATIVES:

No alternatives recommended. This annualclaim ensures City receives its proportionate share of this transportation funding.

V. FISCAL IMPACT:

There is $816,111 in Local Transportation and State Transit Assistance revenues designated for Coalinga in FY 21-22, of which $535,728 willcome directly to the City for use.

ATTACHMENTS:

File Name Description
TDA_CLAIM_FORM-COALINGA-2021-22.pdf TDA Claim Form FY2021-22 Enter Date: Claimant Name: City of Coalinga
From: Applicant:

Address:

City/State/Zip:

Contact Phone/email:

Local Transportation Fund
Apportionment: $ 700,855.00
Unexpended, Held by Claimant:

Other Agency:

State Transit Assistance Fund
Estimate: $ 115,256.00
Unexpended, Held in Trust: $ -
Other
Other:

TOTAL
$ 816,111.00
Please print and sign after completing form
Authorized Signature:

Name/Title:

Date: 5/19/2022
Coalinga, CA 93210
Jasmin Bains/ 559-935-1531 Ext. 129/ [email protected] TRANSPORTATION FUNDING CLAIM FOR FISCAL YEAR: 2021/22
Instructions: Please note that each page of this claim is a separate worksheet, please click through all tabs and complete. Also note that light yellow fields require an entry if applicable, light grey fields contain formulas that will automatically calculate based on corresponding entries. A date and claimant name field is at the top of the first page, and automatically repeats on following pages, (date should be formatted 00/00/0000) When completed, please print, sign and send signed original via mail to:

Eight hundred sixteen thousand one hundred and eleven dollars. spell out total amount in above cell
Enter Date: Claimant Name:

TRANSPORTATION FUNDING CLAIM DETAIL FOR FISCAL YEAR: 2021/22

PURPOSE AMOUNT SUBTOTAL

1. Bicycle & Pedestrian Facilities:

Article 3: $ 13,996.00
Article 8a:

Audit Exceptions (General Fund Payback);
Unexpended Funds, Held by Claimant:
$ 13,996.00

2. Regional Transportation Planning: $ 19,546.00 19,546.00 $

3. Public Transportation State Transit Assistance Funds (STA): $ - Other:
$ -

4. Community Transit Service CTSA, Article 4.5: $ 35,329.00 35,329.00 $

5. Streets & Roads: Article 8a: $ 521,732.00
Unexpended Funds, Held by Claimant:
$ 521,732.00

6. To Be Claimed By:

Fresno County Rural Transit Agency LTF: $ -
Fresno County Rural Transit Agency STA: $ 106,097.00
MOU Fresno County PVSP: $ 110,252.00
$ 216,349.00

7. Reserve in Fund Pending Further Claiming $ 9,159.00 9,159.00 $ GRAND TOTAL $ 816,111.00
Claim Total Must Agree With Total on First Page $ 816,111.00 Minus Non Transit Claims $ 280,383.00
GRAND TOTAL PAYABLE TO CLAIMANT $ 535,728.00
Allocation instructions and payment by the Fresno County Auditor-Controller to the applicant is subject to such monies being available for distribution, and to the provisions that such monies will be used only in accordance with the rules and regulations of the Transportation Development Act.

City of Coalinga
Enter Date: Claimant Name:

PROJECT TITLE & BRIEF DESCRIPTION PROJECT COST

1. Various Bicycle & Pedestrian Facilities throughout the claimant's jurisdiction: $ 13,996.00 AND/OR:
$ -
$ -
$ -
TOTAL PROJECT COSTS $ 13,996.00

PROJECT TITLE & BRIEF DESCRIPTION PROJECT COST
$ 521,732.00
AND/OR: $ -
$ -
$ -
$ -
TOTAL PROJECT COSTS $ 521,732.00
City of Coalinga
Other - describe briefly if applicable:

Other - describe briefly if applicable:

BICYCLE AND PEDESTRIAN FACILITIES FOR FISCAL YEAR: 2021/22 Two percent (2%) of the claimant’s Local Transportation Fund apportionment must be spent on bicycle and pedestrian facilities (PUC 99233.3 and 99234); such claims are to be filed as Article 3. Claims for projects in excess of 2% may be filed as Article 8a (PUC 99400(a)). If other funding is to be used with Local Transportation Funds to implement projects, such funding should be shown on the claim form.

Other - describe briefly if applicable:

STREETS AND ROADS CLAIM FOR FISCAL YEAR: 2021/22

1. Development, Construction & Maintenance Facilities throughout the claimant's jurisdiction:

Enter Date: Claimant Name:

CONTINGENCY PROJECT LISTING FOR FISCAL YEAR: 2021/22
CHECK ALL THAT APPLY (Enter "X" in yellow box)

BICYCLE AND PEDESTRIAN FACILITIES PUBLIC TRANSPORTATION STREETS & ROADS X Article 3 Article 4 X Article 8a

STANDARD ASSURANCES FOR CLAIMANTS
CLAIMANT ASSURANCES: (initial yellow box all that apply) X
X
The undersigned hereby certifies that the above statements are true and correct.

Please print and sign after completing form
Name/Title:

Authorized
Signature:

B. Claimant certifies that it has submitted a State Controller Report to the RTPA and to the State Controller, pursuant to PUC 99243.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize Assistant City Manager to Execute Task Orders with the City Engineer to Provide Design Engineering and Construction Engineering Services for the Pleasant Street Water Main Reconstruction Project between Louisiana and Hachman Ave Meeting Date: May 19, 2022
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

CouncilAuthorization for the Assistant City Manager to Execute Task Orders with the City Engineer to Provide Design Engineering and Construction Engineering Services for the Pleasant Street Water Main Reconstruction Project between Louisiana and Hachman Ave.

II. BACKGROUND:

Pleasant street currently has an old 4" water main that travels from Hachman to Louisiana Street which is in need to replacement. This project was identified in the 2020 water bond to enhance the water distribution system as this line is undersized for its demand.

III. DISCUSSION:

The City Engineer has prepared a preliminary cost estimate along with design and construction engineering task orders to complete the construction of the new 8" water line that staff is recommending approval of.

IV. ALTERNATIVES:

None determined as this is a necessary project.

V. FISCAL IMPACT:

The engineers estimated cost for the project is $714,524.31 which will be paid from 2020 bond proceeds.

The design engineering task order is $36,400 and the construction engineering task order is $12,200 which staff is recommending Councilauthorize the Assistant City Manager to execute to proceed with this project.

ATTACHMENTS:

File Name Description
2975_Design_Engineering_Work_Order_050422.pdf Design Engineering Work Order 2975_Construction_Engineering_Work_Order_050422.pdf Construction Engineering Work Order 2975_Cost_Estimate_050422.pdf Cost Estimate

PROFESSIONAL SERVICES WORK ORDER
This agreement entered into the day of , 2022 between City of Coalinga (hereinafter called the Client) and the Consultant Tri City Engineering (hereinafter called Consultant) for services in connection with the following project: Pleasant Street Water Main Reconstruction Project from Louisiana Avenue to Hachman Avenue . The Client and Consultant's rights, duties, and obligations hereunder will be performed in accordance with the terms and conditions of the Agreement for Professional Services between Client and Consultant dated October 26, 2021, which is fully incorporated herein by reference.

I. Scope of Services. The Consultant's services will consist of the following:
• Verify and update the topographic field survey data from previous field surveys in the immediate area.
• Prepare 1 set of Water Main Improvement Plans; includes final design engineering and final working drawings of Pleasant Avenue Water Main Reconstruction; includes; AC surface demolition, saw cutting, 8” water main, 8” gate valves, 6” gate valves, 1” water service laterals, fire hydrants w/ bury, water main connections, AC Pavement resurfacing, concrete sidewalk patching, concrete curb & gutter patching, water main disinfection and pressure testing, 4” water main abandonment, fire hydrant removal. • Prepare Project Specifications and Final Engineers Cost Estimate for Water Main Improvements.
• Provide Project Management services during bidding process including Release approved Bidding Documents for Bidding, preparation of bid notice for advertising and submittal of bid notice to local newspaper (Hanford Sentinel). “Request for Information” responses through advertisement period. Host pre-bid meeting and respond to Contractor’s questions. Host Contractor Bid opening, review bids and develop contractor bids spread sheet summary for Assistant City Manager review. Assist Assistant City Manager with draft City Council Staff Report, award of bid, issue Notice of Award, Notice to Proceed, Prepare Contractor Agreement, and verify Bonds with Attorney. (Excludes newspaper advertising fees).

II. Additional Services. Any services not specifically provided for under Section I above shall be Additional Services. Only if mutually agreed to in writing by client or consultant shall consultant perform such additional services.

III. Consultant's Compensation. In consideration for Consultant providing the services noted above, the Client agrees to compensate the Consultant as follows:
$36,400.00
Retainer. The Client shall make an initial payment of -0- dollars ($0.00) (retainer) upon execution of this Agreement. This retainer shall be held by the Consultant and applied against final invoices.

Payment Due. Invoices shall be submitted by the Consultant monthly, are due upon presentation, and shall be considered past due if not paid within ten (10) calendar days of the due date.

Interest. If payment in full is not received by the Consultant within 30 calendar days of the due date, invoices shall bear interest at one-and-one-half (1.5) percent of the PAST DUE amount per month, which shall be calculated from the invoice due date. Payment thereafter shall first be applied to accrued interest and then to the unpaid principal.

Collection costs shall include, without limitation, legal fees, and expenses, court costs, collection bonds and reasonable Consultant staff costs at standard billing rates for the Consultant’s time spent in efforts to collect. This obligation of the Client to pay the Consultant’s collection costs shall survive the term of this agreement or any earlier termination by either party.

Set-offs, Backcharges, Discounts. Payment of invoices shall not be subject to any discount or set-offs by the Client, unless agreed to in writing by the Consultant. Payment to the Consultant for services rendered and expenses incurred shall be due and payable regardless of any subsequent suspension or termination of this Agreement by either party.

In witness thereof, the parties hereto have accepted, made and executed this agreement upon the terms, conditions and provisions above stated, the day and year first above written.

PROFESSIONAL SERVICES WORK ORDER
This agreement entered into the day of , 20 22 between City of Coalinga (hereinafter called the Client) and the Consultant Tri City Engineering (hereinafter called Consultant) for services in connection with the following project: Pleasant Street Water Main Reconstruction Project from Louisiana Avenue to Hachman Avenue . The Client and Consultant's rights, duties, and obligations hereunder will be performed in accordance with the terms and conditions of the Agreement for Professional Services between Client and Consultant dated October 26, 2021 which is fully incorporated herein by reference.

I. Scope of Services. The Consultant's services will consist of the following:
• Construction Coordination; Coordinate administrative, inspection, quality assurance, materials testing activities. Coordinate Contractors pre-construction meeting, project site meetings, punch list, project closeout activities, Staff Report to Council authorizing Notice of Completion/Project Acceptance filing. Coordinate Response to Contractors Request for Information, Construction Clarifications and Project Inspectors Request for Information, Supervise Contractor Construction Site Meetings. • Product Submittals; review contractor product submittals for compliance with the Project Plans and Specifications.
• Labor Compliance: Perform labor compliance task, including verifying Certified Payrolls, Subcontractor Utilization and Labor Interviews.
• Progress Reports: Review daily progress reports addressing progress of the work, the project schedule to include City Public Works Inspectors provided daily photographs documenting the progress of the work.
• Contract Change Orders: Prepare Change Orders in compliance with the plans and specifications for City of Coalinga approval.
• Progress Payments: Review contractor’s initial schedule of values. Reconcile and document items of work in compliance with the plans and specifications; Review monthly progress payments for compliance with City of Coalinga funding procedures for City approval.

III. Consultant's Compensation. In consideration for Consultant providing the services noted above, the Client agrees to compensate the Consultant as follows:
$12,200.00
Retainer. The Client shall make an initial payment of -0- dollars ($0.00) (retainer) upon execution of this Agreement. This retainer shall be held by the Consultant and applied against final invoices.

Payment Due. Invoices shall be submitted by the Consultant monthly, are due upon presentation, and shall be considered past due if not paid within ten (10) calendar days of the due date.

Collection Costs. If the Client fails to make payments when due and the Consultant incurs any costs in order to collect overdue sums from the Client, the Client agrees that all such collection costs incurred shall immediately become due and payable to the Consultant. Collection costs shall include, without limitation, legal fees, and expenses, court costs, collection bonds and reasonable Consultant staff costs at standard billing rates for the Consultant’s time spent in efforts to collect.

This obligation of the Client to pay the Consultant’s collection costs shall survive the term of this agreement or any earlier termination by either party.

Set-offs, Back charges, Discounts. Payment of invoices shall not be subject to any discount or set-offs by the Client, unless agreed to in writing by the Consultant. Payment to the Consultant for services rendered and expenses incurred shall be due and payable regardless of any subsequent suspension or termination of this Agreement by either party.

In witness thereof, the parties hereto have accepted, made and executed this agreement upon the terms, conditions and provisions above stated, the day and year first above written.

Consultant: By Client: By
Signature Signature
Name: Daniel E. Jauregui Name: Sean Brewer
For: Tri City Engineering For: City of Coalinga
Title: President Title: Assistant City Manager
Address: 4630 W Jennifer Ave #101 Address: 155 W. Durian Ave Fresno, CA 93722 Coalinga, CA 93210
Reference: 2975
4630 W. Jennifer Ave. Suite 101
Fresno, CA 93722-6415
(559) 447-9075
Fax: (559) 447-9074
www.TriCityEngineering.com
JN 2975 Created:

Revised:

WATER BID ITEMS
Item No. Description Unit Quantity Unit Price Extension 1 MOBILIZATION / GENERAL REQUIREMENTS LS 1 $ 25,630.00 $ 25,630.00 2 TRENCH SHORING / WORKER SAFETY LS 1 $ 1,380.00 $ 1,380.00 3 TRAFFIC CONTROL LS 1 $ 17,270.00 $ 17,270.00
4 DUST CONTROL LS 1 $ 1,730.00 $ 1,730.00
5 SAWCUTTING LF 6,417 $ 2.75 $ 17,647.14
6 SERVICE MAIN CONNECTION EA 2 $ 3,500.00 $ 7,000.00
7 8-INCH GATE VALVE EA 2 $ 1,200.00 $ 2,400.00
8 8-INCH PVC C900 WATER MAIN LF 2,631 $ 100.00 $ 263,100.00 9 1-INCH LATERAL SERVICE LINE CONNECTION EA 43 $ 1,000.00 $ 43,000.00 10 FIRE HYDRANT EA 5 $ 8,500.00 $ 42,500.00
11 6-INCH GATE VALVE EA 5 $ 1,500.00 $ 7,500.00
12 HOT MIX ASPHALT TYPE A (HMA-A) TON 280 $ 200.00 $ 56,000.00 13 AGGREGATE BASE CLASS II TON 553 $ 65.00 $ 35,945.00
14 DISINFECTION AND TESTING OF SYSTEM LS 1 $ 2,500.00 $ 2,500.00 15 CONCRETE SIDEWALK SF 589 $ 8.00 $ 4,711.76
16 CURB AND GUTTER LF 145 $ 27.00 $ 3,910.41
17 REMOVAL OF EXISTING ASPHALT AND CONCRETE CY 464 $ 140.00 $ 64,960.00 18 FIRE HYDRANT REMOVAL EA 5 $ 1,200.00 $ 6,000.00
19 4" GATE VALVE ABANDONMENT EA 2 $ 500.00 $ 1,000.00
20 4" WATER MAIN CAP AND PLUG EA 2 $ 600.00 $ 1,200.00
W-1 Water Bid Items Subtotal $605,384.31

PRELIMINARY ENGINEERING
Item No. Description Unit Quantity Unit Price Extension 15 DESIGN ENGINEERING LS 1 $36,400.00 $36,400.00
PE-1 Preliminary Engineering Subtotal $36,400.00

CONSTRUCTION ENGINEERING
Item No. Description Unit Quantity Unit Price Extension 16 CONSTRUCTION MANAGEMENT LS 1 $12,200.00 $12,200.00
CE-1 Construction Engineering Subtotal $12,200.00

SUMMARY OF CONSTRUCTION COSTS
Section Description Subtotal
W-1 WATER BID ITEMS SUBTOTAL $605,384.31
CE-1 CONSTRUCTION ENGINEERING SUBTOTAL $12,200.00
CONSTRUCTION TOTAL $617,584.31
10% CONT. $60,540.00
CONSTRUCTION + 10% CONT. $678,124.31
PE-1 PRELIMINARY ENGINEERING SUBTOTAL $36,400.00
PROJECT TOTAL $714,524.31

PRELIMINARY ENGINEER'S OPINION OF PROBABLE COST
City of Coalinga - Pleasant Street Water Main Replacement May 4, 2022
May 4, 2022
File:

F:\Docs\2900's\2975 Water Main Replacement Pleasant Ave Louisiana to Hachman\2975 Cost Estimate

Page 1 of 1 ends

5/4/2022 2:57 PM

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve Purchase of Fire Department Training Structure with California Intergovernmental Risk Authority (CIRA) Grant Funds
Meeting Date: Thursday, May 19, 2022
From: Marissa Trejo, City Manager
Prepared by: Greg DuPuis, Fire Chief
I. RECOMMENDATION:

The Fire Chief and City Manager recommend that the City Council approve the purchase of a Fire Department training structure with California Intergovernmental Risk Authority (CIRA) grant funds.

II. BACKGROUND:

The Fire Department (CFD) has identified, and prioritized, firefighter training as a key to preventing firefighter injury and death. In addition, we recognize that through increased skilland competency our firefighters will be able to operate more efficiently and reduce overallcivilian injury, mortality, and fire loss.

After analyzing of our compliance with NFPA 100, which includes the minimum job performance requirements (JPRs) for career and volunteer fire fighters whose duties are primarily structural in nature, we identified a need for improved basic skills maintenance, and development.

The Fire Chief applied for and was awarded grant funding to construct a Fire Department training structure.

III. DISCUSSION:

We requested funds to purchase shipping containers to construct a three-story training tower and two different training props to provide training on a large variety of basic firefighter operations. These operations include vertical ventilation on pitched and flat roofs, gable end ventilation, forcible entry in “through the lock”, non-destructive door prying, hinge cutting, dead bolt cutting and drop bar entries. The props would also allow training opportunities for live fire, ladder evolutions, and firefighter bailout drills.

Currently we do not have a designated training facility or training prop where we can throw ladders, practice forcible entry, perform verticaland horizontal ventilation, live fire, or other basic firefighter skills. The closest training facility for us is in the cities of Fresno or Visalia, approximately an hour away. We do not have the funding to be able to pay for overtime for personnel to travel to those facilities. These training props would also be used by Coalinga PD (forcible entry and K9 searches) as well other fire department agencies on the West side of Fresno County that have the same constrictions as CFD. CFD currently has mutualand auto aid agreements with Fresno County Fire, Cal Fire, Pleasant Valley State Prison, and portions of Kings County Fire.

The purchase of these props would give us a foundation to build upon and give us the opportunity to train at a facility located within our response area. The effects of these training props will be measured by its ability to provide employee training that will improve the safety and efficiency of firefighters which in turn will reduce the loss of life and property to the community. All these factors combined will improve public safety in Coalinga.

Project Description
The project willconsist of purchasing shipping containers to create a three-story training structure. The structure will include props for forcible entry, ventilation, live fire, and other firefighter training evolutions. The design of the structure and construction will be done third party contractors as wellas firefighters for other tasks. All the contractors contacted could not provide an accurate quote until the shipping containers are in place and they make a site visit. The estimates below are from discussions with North Central Fire and Clovis Fire on the cost associated with the building of their own towers.

Projected Cost Breakdown
(3) 20’ shipping containers- $12,600
(5) 40” shipping containers- $30,000
Seismic engineering cost- $7,000
Purchase and installation of forcible entry door and ventilation prop- $25,000 On site improvements (concrete slab, welding contractor and designer) $75,000 Total project cost- Approximately $150,000
Examples of structures and props are included in the attached documents.

IV. ALTERNATIVES:

1. Do not accept the grant funds.

V. FISCAL IMPACT:

The Fire Department was awarded the grant funds not to exceed $150,000. There is no cost to the general fund, all purchases, design, and on-site improvements will be through the grant funds.

ATTACHMENTS:

File Name Description
CFD-Training_Structure.pdf Training Structure Documents

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve Acceptance of Grant Funds from California Intergovernmental Risk Authority (CIRA) for the Purchase of Electric Vehicles
Meeting Date: May 19, 2022
From: Marissa Trejo, City Manager
Prepared by: Jose Garza, Chief of Police
I. RECOMMENDATION:

City Manager and The Police Chief recommend the City Council accept grant funds from California Intergovernmental Risk Authority (CIRA) for the unbudgeted expense to the General Fund for the purchase of five electric vehicles to be used as commuter cars for officers traveling to and work from outside of the City Limits.

II. BACKGROUND:

On February 17, 2022, the Coalinga City Counciladopted Resolution No. 4064 authorizing the City Manager to submit a grant application to the San Joaquin Valley Air Pollution Control District to purchase police vehicles under the public benefit grant program. The grant total was $100,000 which left the City with a fiscal impact to the General Fund of $42,077.50 which was unbudgeted.

III. DISCUSSION:

The City applied and was approved for a CIRA grant in the amount of $42,077.50 for the unbudgeted fiscal impact to the General Fund for the purchase of five electric vehicles to be used as commuter cars for officers traveling to work from outside of the City Limits.

IV. ALTERNATIVES:

Don’t accept the grant funds.

V. FISCAL IMPACT:

This would save the General Fund $42,077.50 which was previously approved but not budgeted.

ATTACHMENTS:

File Name Description
RESO#4064_Approving_Submital_of_a_Grant_Application_to_Valley_Air_District_021722.pdf Resolution No. 4064 Freeway_Toyota_Quote_2-9-2022.pdf Freeway Toyota Quote
RESOLUTION NO. 4064

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA AUTHORIZING THE CITY

MANAGER TO SUBMIT A GRANT APPLICATION TO THE SAN JOAQUIN VALLEY AIR POLUTION

CONTROL DISTRICT FOR POLICE VEHICLES UNDER THE PUBLIC BENEFIT GRANT PROGRAM WHEREAS, the San Joaquin Valley Air Pollution Control District is current accepting applications from public agencies requesting funding, up to $20,000 per vehicle, for the purchase of new alternative-fuel vehicles.

WHEREAS, the total grant funds a public agency can request per calendar year is up to $100,000; and
WHEREAS, the City of Coalinga Police Department desire to apply for the grant funding under the program to purchase 5 vehicles to be used as commuter cars for officers traveling to and work from outside the city limits; and
WHEREAS, the SJVAPCD requires a resolution from the applicant’s governing body signed by a duly authorized official with authority to make financial decisions, authoring the submittal of the application, and identifying the individual authorized to implement the new vehicle project and encumber the funding needed from the budget.

NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Coalinga as follows:

1. The City Council hereby approves the submittal of the application for grant funding.

2. The City Council herby appoints the City Manager or her designee as authorized to implement the project and execute any documents related to the grant funding.

PASSED AND ADOPTED by the City Council of the City of Coalinga at a Regular meeting held on the 17th day of February 2022, by the following vote:

AYES:

NOES:

ABSTAINED:

ABSENT:

APPROVED:
_________________________________
Ron Ramsey, Mayor
ATTEST:
_________________________________
Shannon Jensen, City Clerk

FREEWAY TOYOTA
1835 Glendale Ave
Hanford, CA. 93230
City of Coalinga 2/9/2022
155 W Durian
Coalinga, CA. 93210
Attn: J Bains
As per your request for CA State Contract #1-18-23-10C Line Item #18 2021 Toyota Prius (1221) $23195.00
Upgrade to 2022 Prius Prime (1235) $2805.00

8.975% Sales Tax $2333.50
CA Tire Tax $7.00
Delivery to Coalinga $75.00
Total $28,415.50 each
Protect against future mechanical or electrical issues with Toyota Platinum Extra Care $0 Deductible 5 Years / 100,000 Miles $1130.00
6 Years / 100,000 Miles $1450.00
7 Years / 125,000 Miles $2145.00

Thank you for the opportunity to earn your business.

Patrick G Ireland
Government Fleet Manager

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize Purchase of Small Package Outdoor Fitness Equipment for Centennial Park and Sandalwood Park Under the Parks Per Capital Grant Award Meeting Date: May 19, 2022
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

Staff is requesting City CouncilAuthorization to Purchase the Greenfield Outdoor Fitness Small Package Outdoor Fitness Equipment for Centennial Park and Sandalwood Park Under the Parks Per Capital Grant Award in the amount of $85,301.68.

II. BACKGROUND:

The City of Coalinga was allocated $187,000 in parks per capital funding in 2019 for park improvements. On September 2, 2021 the City Councilapproved the scope of work for Centennial Park and Sandalwood Park by purchasing and installing Outdoor Fitness equipment which includes 7 stations and signage at each park location. It would be installed on a concrete slab and the City would also installa large shade structure over the outdoor fitness area.

III. DISCUSSION:

In an effort to expedite the construction of this fitness equipment the City solicited proposals from three (3) park equipment vendors who manufacture fitness equipment so that the City can purchase the equipment ahead of the bidding the canopy and concrete slab that the equipment will be installed upon.

Staff reached out to three companies on April 15, 2022 and received quotes from suppliers for Landscape Structures and Greenfields Equipment. Gametime did not respond to staffs quote request, but we have provided a copy of their product page from their website which does list a price. Staff recommends moving forward with Greenfields product as they provide the best equipment for the city's needs and offers a competitive small park package that works for both parks.

IV. ALTERNATIVES:

Do not go with staff's recommendation and direct staff accordingly.

V. FISCAL IMPACT:

The authorization amount for this purchase is $85,301.68. This will supply equipment for both parks. These funds are covered by the Parks Per Capita Grant Funds and partially matched by Park Development Impact Fees.

ATTACHMENTS:

File Name Description
Greenfields_Quote#Q019569.pdf Greenfields Quote
Greenfields_Small_Park_Package_Brochure.pdf Greenfields Small Park Package Greenfields_Product_Pages_Combined.pdf Greenfields Product Pages Combined Gametime_Product_Flyer.pdf Gametime Product Flyer
City_Fit___GameTime_Quote.pdf Gametime Quote
Landscape_Fitness_Equipment_Catalog.pdf Landscape Structures Equipment Catalog Landscape_Product_Pages_Combined.pdf Landscape Structures Product Combined Landscape_(Ross_Equipment)_Quote.pdf Landscape Structures Quote Customer Quotation
Date
4/17/2022
Quote #
Q019569
Sold To
City of Coalinga
Sean Brewer
155 W. Durian
Coalinga, CA 93210
Ship To
City of Coalinga Sourcewell Member ID#269
Terms
Due on receipt
Quote Valid Until
6/30/2022
Rep
SM
Project Name
Total
Subtotal
Sales Tax (9.5%)
2617 West Woodland Drive, Anaheim, CA 92801 USA
T: 888.315.9037 F: 866.308.9719 [email protected]

CUSTOMER APPROVAL
I hereby approve this order, the item selection, color selection and overall Terms & Conditions of this order.

Name: _____________________________________ Date: _____________ Signature: _______________________
PLEASE SIGN & Email to: [email protected]
Additional Terms and Conditions of Sale
and other impositions on the Equipment at customers own expense. Purchase orders and payments should be made to the order of Greenfields Outdoor Fitness, Inc.

2. Use & Maintenance. Customer agrees to regularly inspect and maintain the Equipment as recommended by Greenfields.

3. Default, Remedies & Delinquency Charges. Customer's failure to pay any invoice when due, or its failure to otherwise comply with the terms of this Quote, shall constitute a default under all unsatisfied invoices ("Event of Default:). Upon an Event of Default, Greenfields shall have all remedies available to it at law or equity, including, whithout limitation, all remedies afforded a secured creditor under the uniform Commercial Code.

Customer agrees to assist and cooperate with Greenfields to accomplish its filing and enforcement of mechanic's or other liens with respect to the Equipment or its location or its repossession of the Equipment, and Customer expressly waives all rights to possess the Equipment after an Event of Default. All remedies are cumulative and not alternative, and no exercise by Greenfields of a remedy will prohibit or waive the exercise of any other remedy. Customer shall pay all reasonable attorneys' fees plus any costs of collection incurred by Greenfields in enforcing its rights hereunder.

Subject to any limitations under law, Customer shall pay to Greenfields as liquidated damages, and not as a penalty, an amount equal to 1.5% per month of any payment that is delinquent in such month and is not received by Greenfields within ten (10) days after the date on which due.

1. THIS QUOTE IS LIMITED TO AND GOVERNED BY THE TERMS CONTAINED HEREIN. Greenfields Outdoor Fitness, Inc. (“Greenfields”) objects to any other terms proposed by Customer, in writing or otherwise, as material alterations, and all such proposed terms shall be void. Customer authorizes Greenfields to ship the Equipment and agrees to pay Greenfields the total amount specified. Shipping terms are FOB the place of shipment via common carrier designated by Greenfields. Payment terms are specified on Quote and all charges are due and payable in full to Greenfields Outdoor Fitness Inc, 2617 West Woodland Drive, Anaheim, CA 92801 unless notified otherwise by Greenfields in writing. Customer agrees to pay all additional service charges for past due invoices. Customer must provide proper tax exemption certificates to Greenfields, and shall promptly pay and discharge all otherwise applicable taxes, license fees, levies Item Description Color Qt Rate Total
Sourcewell C... Sourcewell Contract# 010721-GRN
City of Coalinga Sourcewell Member ID#26986
Small Sample Package - 7 units/ 18 users
SGR022-03 4-Person Pendulum, Abs & Dip Station (formerly SGR2005-1-22) Green/ Tan 1 SGR042-03 2-Person Back & Arms Combo (formerly SGR2005-1-42) Green/ Tan 1 SGR048AW-03 2-Person Accessible Chest Press (formerly SGR2005-1-48A-W) Green/ Tan 1 SGR048C-03 2-Person Combo Lat Pull & Vertical Press (formerly SGR2005-1-48C)
Green/ Tan 1
SGR071-03 3-Person Static Combo (formerly SGR2005-1-71) Green/ Tan 1 SGR091-03 Rowing Machine (formerly SGR2005-1-91) Green/ Tan 1 SGR104-03 4-Person Leg Press (formerly SGR2005-1-104N) Green/ Tan 1 SGR105-01 Customized Announcement Sign (formerly SGR2005-1-105) Green 1

IN-GROUND RETROFIT
GR1061 In Ground Extension - Large Plate (8 holes) Green 8 GR1062 In Ground Extension - Medium Plate (6 holes) Green 3 GR1063 In Ground Stopper Tan 6
GR1064 4-Person Leg Press Base Extension Green 1
GR1068 In Ground Rebar 28
Subtotal
Sourcewell M... Sourcewell Member Discount
Shipping & H... Ships in large crates - forklift is needed to unload

Page 1 ends

Customer Quotation
Date
4/17/2022
Quote #
Q019569
Sold To
City of Coalinga
Sean Brewer
155 W. Durian
Coalinga, CA 93210
Ship To
City of Coalinga Sourcewell Member ID#269
Terms
Due on receipt
Quote Valid Until
6/30/2022
Rep
SM
Project Name
Total
Subtotal
Sales Tax (9.5%)
2617 West Woodland Drive, Anaheim, CA 92801 USA
T: 888.315.9037 F: 866.308.9719 [email protected]

CUSTOMER APPROVAL
I hereby approve this order, the item selection, color selection and overall Terms & Conditions of this order.

2. Use & Maintenance. Customer agrees to regularly inspect and maintain the Equipment as recommended by Greenfields.

1. THIS QUOTE IS LIMITED TO AND GOVERNED BY THE TERMS CONTAINED HEREIN. Greenfields Outdoor Fitness, Inc. (“Greenfields”) objects to any other terms proposed by Customer, in writing or otherwise, as material alterations, and all such proposed terms shall be void. Customer authorizes Greenfields to ship the Equipment and agrees to pay Greenfields the total amount specified. Shipping terms are FOB the place of shipment via common carrier designated by Greenfields. Payment terms are specified on Quote and all charges are due and payable in full to Greenfields Outdoor Fitness Inc, 2617 West Woodland Drive, Anaheim, CA 92801 unless notified otherwise by Greenfields in writing. Customer agrees to pay all additional service charges for past due invoices. Customer must provide proper tax exemption certificates to Greenfields, and shall promptly pay and discharge all otherwise applicable taxes, license fees, levies Item Description Color Qt Rate Total
SM Installation All units are Surface Mount installation method, installation NOT included and done by others
Terms for bid... Terms for bidders:
- 50% Deposit with a signed order
- Balance due upon receipt
- Without a payment bond, prepaid terms apply

Page 2 ends

$38,950.54
$3,700.30
7 UNITS 18 USERS
Greenfields Outdoor Fitness | www.greenfieldsfitness.com | 888-315-9037 2021 SMALL

PACKAGE
7 UNITS 18 USERS

PACKAGE SPECS
UNITS 7
USERS 18

REQUIRED
DIMENSIONS 36’ x 36'
Available options:
• Announcement sign
customization - layout,
text and graphics 100%
customizable on both sides
• Shade
• Site amenities
cardio strength stretching wheelchair
accessible
Multi
generational
small
area
The ideal small-space fitness solution
The Small Package includes several of
Greenfields’ most popular exercise machines.

While only incorporating 7 units, the Small
Package accommodates 18 people and covers
all major muscle groups. The Small Package
is an excellent option for places such as small
parks and street corners, transforming excess
space into a valuable community amenity.

SGR2005-1-22
SGR2005-1-42
SGR2005-1-48A-W
SGR2005-1-48C
SGR2005-1-71
SGR2005-1-91
SGR2005-1-104N
SGR2005-1-105
UNITS
4-Person Pendulum, Abs & Dips Station
2-Person Back & Arms Combo
2-Person Accessible Chest Press
2-Person Combo Lat Pull & Vertical Press
3-Person Static Combo
Rowing Machine
4-Person Leg Press
Customized Announcement Sign
2021 SMALL PACKAGE
Layout is for presentation purposes only - NOT INTENDED FOR CONSTRUCTION. For more details please contact Greenfields. 2021 SMALL Package
The ideal small-space fitness solution
7 UNITS 18 USERS
Greenfields Outdoor Fitness | www.greenfieldsfitness.com | 888-315-9037 Due to the height of some of the components in this package, Greenfields recommends the use of fall attenuating surfacing.

Greenfields’ preferred method of installation is surface mount.

In-ground direct bury option is available upon request. 2021 SMALL Package
The ideal small-space fitness solution
7 UNITS 18 USERS
Layout is for presentation purposes only - NOT INTENDED FOR CONSTRUCTION. For more details please contact Greenfields.

Greenfields Outdoor Fitness | www.greenfieldsfitness.com | 888-315-9037 Due to the height of some of the components in this package, Greenfields recommends the use of fall attenuating surfacing.

Greenfields’ preferred method of installation is surface mount.

In-ground direct bury option is available upon request. 4-Person Leg Press
SGR2005-1-104N
Greenfields Outdoor Fitness, Inc.
36'
40' 36'
40'
4-PERSON PENDULUM,

ABS & DIPS STATION
SGR2005-1-22

CUSTOMIZED

ANNOUNCEMENT SIGN
SGR2005-1-105
SGR2005-1-42
2-PERSON

BACK & ARMS COMBO
3-PERSON STATIC
COMBO
SGR2005-1-71
4-PERSON

LEG PRESS
SGR2005-1-104N
ROWING

MACHINE
SGR2005-1-91
SGR2005-1-48A-W
2-PERSON ACCESSIBLE

CHEST PRESS
SGR2005-1-48C
2-PERSON COMBO LAT

PULL & VERTICAL PRESS
Layout is for presentation purposes only - NOT INTENDED FOR CONSTRUCTION.

For more details please contact Greenfields.
2021 SMALL Package
The ideal small-space fitness solution
7 UNITS 18 USERS
Due to the height of some of the components in this package, Greenfields recommends the use of fall attenuating surfacing.

Greenfields Outdoor Fitness | www.greenfieldsfitness.com | 888-315-9037 Greenfields’ preferred method of installation is surface mount.

In-ground direct bury option is available upon request.

UNIT LIST
These 7 units may serve up to 18 people at a time.

Please be advised that the use of DG (Decomposed Granite) increases the normal wear & tear of all footrests and other platforms used by the users.

SGR2005-1-22
SGR2005-1-42
SGR2005-1-48A-W
SGR2005-1-48C
SGR2005-1-71
SGR2005-1-91
SGR2005-1-104N
SGR2005-1-105
4-Person Pendulum, Abs & Dips Station
2-Person Back & Arms Combo
2-Person Accessible Chest Press
2-Person Combo Lat Pull & Vertical Press
3-Person Static Combo
Rowing Machine
4-Person Leg Press
Customized Announcement Sign
2021 SMALL Package
The ideal small-space fitness solution
7 UNITS 18 USERS
Greenfields Outdoor Fitness | www.greenfieldsfitness.com | 888-315-9037

SHADE OPTIONS
Designed to fit your project’s
unique needs
Shade sails Multi-level shade Shade canopy
What’s underneath?
Integrated lighting allows for
use well into the evening.

Benches Trash Receptacles Bike Racks
ENHANCE YOUR PACKAGE!
Greenfields offers these products and more for the best user experience Greenfields Outdoor Fitness | www.greenfieldsfitness.com | 888-315-9037 This document is for presentation purposes only, not for construction.

Before you begin installation, please contact Greenfields at (888)-315-9037 or [email protected] for up to date installation instructions.

Greenfields' units are designed to accommodate the majority of users age 14 and above; however, due to the nature of outdoor fitness equipment, units are "one size fits most." This announcement board can be used to:
• State safety guidelines
• Acknowledge project donors/sponsors
• Encourage healthy lifestyle choices
• Provide sample workouts
Customization available at no charge
(text, logos, etc.)

CUSTOMIZED ANNOUNCEMENT BOARD
SGR2005-1-105
Unit labels feature safety guidelines,
exercise instructions and more!
User group Recommended use
Teens & Adults 20 - 30 reps
Seniors 15 - 20 reps
explore
[search for gyms near you]
*App is currently in beta testing. Final product may vary from screenshots shown. workout
[customize your routine]
scan
[quickly find videos & more]
The GREENFIELDS OUTDOOR FITNESS APP debuting in 2021
Greenfields is excited to announce the launch of our exclusive APP, debuting in 2021! The Greenfields App is the perfect companion to our multigenerational outdoor gyms, giving users the ability to search for gyms near their location, explore exercises available on Greenfields units, create workouts, and log their progress. See below for more! This document is for presentation purposes only, not for construction.

Before you begin installation, please contact Greenfields at (888)-315-9037 or [email protected] for up to date installation instructions.

Greenfields' units are designed to accommodate the majority of users age 14 and above; however, due to the nature of outdoor fitness equipment, units are "one size fits most." All units must be fully assembled before installation
All screws must be attached using LocTite
Do not drag units along the ground
If missing parts or damaged items are noticed during
installation, or should any assistance be required, please contact Greenfields immediately at 888-315-9037 x105.

All units MUST be fully assembled, leveled, and braced in place in the footing hole before any concrete is poured.

A monolithic pour MUST be used for concrete. (All concrete must be poured at one time)
Concrete requirement: 3250 psi or better.

The top of the blue tape attached to the posts on the
equipment is final top surface level.

Brace units at the designated locations using the 2x4s, secured by c-clamps, all-thread or tie-wire. Use padding to avoid scratching powder coating.

Suggested safety zone is about 48” - 60” preimeters around usage area (seats and moving parts). Clearance area may overlap with a nearby unit, as long as there is enough clearance to safely mount and dismount each unit.

Make sure all units are plumb and leveled
Adhere to surfacing level (marked on units with blue tape) Pour concrete
Clear concrete residue from post and other parts
Let concrete dry. It is recommended to wait a minimum of one week after concrete is poured before equipment is used.

Remove supports
Touch up units using attached guide
Wrap units in black tarps until open to public
At the end of installation, toolbox and all documentation should be submitted to the local maintenance staff.

BASIC INSTALLATION GUIDELINES
UNITS ARE HEAVY (up to 450 lbs.) When unloading and
handling, please exercise extra care to prevent injury or damage to the equipment.

1. 2.

3. 4.

5. 6.

7. 8.

9. 10.

11. 12.

13. 14.

15. 16.

17. 18.

General Installation Instructions:

In-Ground Embedded Footings ®
™
© 2020 Greenfields Outdoor Fitness, Inc.

In order to honor our commitment to quality and safety, Greenfields Outdoor Fitness reserves the right to make changes and revise the design specifications without notice.

Questions? Please call 888-315-9037 x105
General Installation Instructions:

LU21x03x24

1. Concrete drill

2. 1/2” carbide tipped drillbit

3. Angle grinder

4. Compressor with blow tip

5. Sledge hammer

6. 3/4” socket

7. Torque wrench
The following information for contractors, maintenance personnel and supervisory staff will help ensure an accurate, safe and problem-free Concrete pad must be fully cured before anchoring begins.

1. Place unit on concrete pad
and mark holes. Mark all holes.

Make a mark on the unit and the
ground to make sure unit lines up
with holes.

2. Drill all holes with concrete
drill. Drill to a depth of 5-6” deep.

3. Using compressor or blower,
blow out concrete dust from
holes.

4. Fill holes with epoxy, making
sure not to overfill. (Epoxy is not
included in shipment and must be
provided by installer).

Wedge Anchors - 4 1/2” x 1/2”
Video Demo: http://www.greenfieldsfitness.com/surface-mount-installation/ Black Plastic Covers
Black Plastic Caps
Metal Shims
Parts Included:

Basic Installation Guidelines:

Tools Needed:

Surface Mount
• Concrete: 3250 PSI (minimum)
• Aggregate mix: 1:3 3/8” to 3/4”
• Concrete mix: 1:3:2.5 concrete,
aggregate, and sand mix
• #3 rebar with 12” spacing
• When pouring a single pad for
multiple units, use concrete
thickness 6”
• When pouring standalone pads,
concrete thickness minimum 8”
• Bolt Size: 1/2”
• Bolt Length: 4-1/2” (minimum)
• Hardware: Wedge Anchor Stainless Steel
• Minimum embed depth: 3-1/2”
Specifications:
installation. UNITS ARE HEAVY (up to 450 lbs.) When unloading and handling, please exercise extra care to prevent injury or damage to the equipment. For installation, epoxy is not included in shipment and must be provided by installer.
© 2020 Greenfields Outdoor Fitness, Inc.

In order to honor our commitment to quality and safety, Greenfields Outdoor Fitness reserves the right to make changes and revise the design specifications without notice.

Questions? Please call 888-315-9037 x105
General Installation Instructions:

LU20x5x29
Surface Mount
Basic Installation Guidelines (cont’d)
The following information for contractors, maintenance personnel and supervisory staff will help ensure an accurate, safe and problem-free installation.

Place unit over holes and make sure it lines
up with mark.

Thread nuts onto anchors just until they are
flush with the top of the anchors.

Hammer anchors into holes.

Install shims to plumb posts.

Tighten anchors until snug, and wait 24 hours to
tighten to 80-90ft/lbs.

Cut off extra bolt length, if any.

Follow unit-specific installation instructions for
installation of base plate covers and black caps.

5. 6.

7. 8.

9. 10.

In order to honor our commitment to quality and safety, Greenfields Outdoor Fitness reserves the right to make changes and revise the design specifications without notice.

Questions? Please call 888-315-9037 x105
The following document is supplied as a general inspection document to be performed during regular park inspections. Our support team can be reached at (888) 315-9037 x105 or [email protected].

Visual Inspection
Check all plastic footrests, backrests, seats, etc. for any cracks. If items are cracked in an unsafe manner, take photos and contact Greenfields to order new pieces. Check all rubber grips for any signs of wear, and make sure they are functioning correctly. If grips are torn or cut, exposing handlebars, take photos and report to Greenfields. Inspect welds for any signs of wear. If there is any damage, take photos and report to Greenfields. Check round safety labels for any signs of wear or vandalism, and send photos if there is. If unsafe for public use, please wrap portion of that unit with a caution-tape to prevent use while maintenance is in progress.

Internal Inspection
Engage moving parts and ensure full, uninhibited functionality. If units are making noises when in use, do NOT lubricate the bearings. Check for any metal on metal contact and send photos to Greenfields for review.
Inspect bolts and caps to ensure equipment is fully tightened. If screws are loose or missing, tighten or install new screws using a thread-locking compound. If new screws are needed, take photos of the location they are needed and contact Greenfields to order new screws. If unsafe for public use, please wrap portion of that unit with caution tape to prevent use while maintenance is in progress.

Documentation
Greenfields takes great pride in providing amazing outdoor fitness gyms that are intended for use by the unsupervised masses in public settings. We do realize that left unattended, units may be subject to improper use or even abuse. We rely on the local maintenance staff to provide the necessary support in order to keep all units and parts in optimal operating condition for years to come.
Please use the inspection log provided.

Reporting
Greenfields Customer Support Center is available to help with all inquiries. Please feel free to contact us at: [email protected] or 888-315-9037 x 105 Please be sure to include photos and name of the park, city, state, country and on-site contact person with whom to communicate.

Inspection Checklist
General Guidelines for Outdoor
Fitness Equipment
Visual Inspection
Internal Inspection
Documentation
Reporting
Inspection process
© 2018 Greenfields Outdoor Fitness, Inc.

In order to honor our commitment to quality and safety, Greenfields Outdoor Fitness reserves the right to make changes and revise the design specifications without notice.

Safety/Maintenance
Inspection Log
Questions? Please call 888-315-9037 x105
Date Location Unit(s) Describe Issue/
Action Taken
Name Follow-up
This document is for presentation purposes only, not for construction.

Before you begin installation, please contact Greenfields at (888)-315-9037 or [email protected] for up to date installation instructions.

Greenfields' units are designed to accommodate the majority of users age 14 and above; however, due to the nature of outdoor fitness equipment, units are "one size fits most." • Limited 10-year warranty on main post and metal structure • Limited 5-year warranty on moving parts and bearings
• Limited 5-year warranty on seats and backrests
• Limited 3-year warranty on hydraulic pistons
• Limited 2-year warranty on footrests, armrests, rubber parts, and chains • Limited 1-year warranty on battle ropes, climbing ropes, and suspension trainers
All warranties cover failure due to natural deterioration or manufacturing defects and do not include any cosmetic issues or wear and tear from normal use. This warranty does not cover cosmetic items such as scratches, dents, marring, fading, discoloring, weathering, wear and tear, or normal level of rusting. Warranty is valid only if the equipment is installed and maintained in conformity with Greenfields’ installation and maintenance procedures furnished by Greenfields Outdoor Fitness.

Equipment should not be exposed to any irrigation, especially with reclaimed water, as this will void the warranty. Equipment must be installed on a surface with proper drainage and or slope to prevent water buildup around the base of the equipment. Equipment should not be installed in basins or in low-lying areas which result in equipment being submerged.

Equipment should be installed in a timely fashion after delivery; however if the equipment must be stored for an extended period of time, crates should be stored in a dry, indoor environment.

OTHER PRODUCT INFORMATION
Greenfields will continue to develop its line of products and therefore reserves the right to change the design specifications without notice.

The equipment is designed for use by individuals weighing up to 300 pounds. The equipment is NOT intended to be used by individuals younger than 14 years of age unless supervised by adults.Greenfields’ units are designed to accommodate the majority of users age 14 and above; however, due to the nature of outdoor fitness equipment, units are regarded as “one size fits most, but not all.”

CUSTOMER SUPPORT
Upon written notification (email or fax) to Greenfields of a product’s failure to conform to any of the aforementioned warranties during the applicable warranty period, Greenfields shall correct such failure/ nonconformity by repairing the defective part(s) or providing replacement part(s) within 60 calendar days of receipt of the notification. Greenfields shall ship the required replacement part(s) to the site free of charge, but will not be responsible for providing labor or the cost of labor for removing defective part(s) or installing replacement part(s). Greenfields will warranty the replacement part(s) for the remainder of the original warranty period. Furthermore, no representation, oral or written, of any individual may be substituted for this exclusive limited warranty. To the extent permitted by law, Greenfields shall not be liable for any direct, indirect, special, incidental or consequential damages, which are expressly excluded from the sale of its product.To make claims under the terms of this warranty, please contact Greenfields’ Customer Support Center at [email protected]. Please include photos or video.

INSTALLATION
Greenfields’ equipment is constructed from heavy steel pipes and is subject to heavy forces and torques when in use as intended. Extra care must be taken to ensure that the equipment is securely installed so that it can be safely enjoyed for years to come.

There are two methods of installation for the equipment:
• Surface mount installation with posts bolted to a reinforced concrete slab a minimum of 6”-8” thick (please refer to Installation Instructions & Video for detailed guidelines)
• Permanent in-ground installation in which the equipment post extensions are placed in concrete footings and use provided rebar pegs (please refer to Installation Instructions & Video for detailed guidelines) Installers and project managers are encouraged to contact Greenfields’ Customer Support Center with any questions before and/or after installation. Detailed installations instructions are available for all products and are included in the Operations & Maintenance (O&M) Owner’s Manuals which are shipped with every order.

Often the installation of Greenfields products is assigned to the lowest bidding contractor. The contractor may not have been in contact with Greenfields prior to the project or seen the detailed Installation Instructions. It is the responsibility of the project manager to ensure installing contractor is provided with the most updated set of Greenfields’ Installation Instructions & Installation Video to ensure the validity of the warranty.

Should the project installer need a copy of the Installation Instructions, please contact Greenfields’ Customer Support Center at 888-315-9037 x105 or by email at [email protected].

SAFETY STANDARDS
This adult outdoor fitness equipment is not intended for use by unsupervised individuals younger than 14 years of age.

ASTM recently adopted ASTM F3101−15 Standard Specification for Unsupervised Public Use Outdoor Fitness Equipment.

While playgrounds are subject to laws in various states requiring compliance with ASTM and/or Consumer Product Safety Commission (CPSC) guidelines, at time of this publication, and to the best knowledge of the author, there are no state laws requiring compliance with standards set forth by ASTM for outdoor fitness equipment (nor with CPSC guidelines, as none currently exist.) Play equipment can be certified to be in compliance with ASTM by the International Playground Equipment Manufacturers Association (IPEMA), and many agencies have a requirement that they only purchase equipment that is IPEMA certified. However, at this time, this is not possible with outdoor fitness equipment, as IPEMA does not currently certify compliance of outdoor fitness equipment. In addition, at this time there are no programs in place to train certified inspectors for outdoor fitness equipment. Without a state law that requires compliance, specifications are voluntary only.However, Greenfields Outdoor Fitness strives to comply with all of the voluntary specifications of ASTM F3101-15.Greenfields recommends adding a customized sign to each project to limit liability.

SURFACING MATERIALS
Over the years, Greenfields’ product has been installed using the following types of surfacing: decomposed granite (aka DG or crushed granite), concrete, bonded rubber or poured-in-place surfacing, rubber tiles, asphalt, paver stones, and synthetic grass. Mulch, woodchips, beach sand, and sod have also been used but are not recommended with respect to wheelchair access.The type of surfacing used is ultimately the choice of the owner and their project manager. When it comes to Greenfields Functional Fitness Series, it is advised to use fall attenuating surfacing.

MAINTENANCE & EQUIPMENT UP KEEP
Greenfields Outdoor Fitness equipment is intended to be used by the unsupervised public in a variety of outdoor settings. Greenfields is extremely proud of the safe and durable design of its products, which are built to surpass their warranty under normal usage. Installations throughout the hemisphere prove this equipment’s success in both hot and cold climates, as well as dry and humid conditions. While the units are designed to require, for the most part, little to no maintenance, Greenfields recognizes that heavy and constant usage will require a minimal level of maintenance which will be scheduled based on the specific nature of each project.

Installation on an ocean front, or with a direct line of sight to the ocean, will expose the units to salt and will require additional maintenance which is not required at inland sites or in dry climates. Such installations will require a regular fresh water rinse to remove the salt from the units (do not use reclaimed water - exposing the equipment to reclaimed water will void warranty). Greenfields recommends periodic inspection by a maintenance team to ensure each and every apparatus functions as intended. Please refer to the Periodic Inspection Checklist provided with the O&M Owner’s Manuals.

WARRANTY
This document is for presentation purposes only, not for construction.

Before you begin installation, please contact Greenfields at (888)-315-9037 or [email protected] for up to date installation instructions.

Greenfields' units are designed to accommodate the majority of users age 14 and above; however, due to the nature of outdoor fitness equipment, units are "one size fits most." ®
™
© 2013 Greenfields Outdoor Fitness
4-PERSON PENDULUM, ABS & DIPS STATION
SGR2005-1-22
greenfieldsfitness.com/four-personpendulum-abs-and-dips-video.html VIEW
THE
VIDEO
Target muscles
Secondary
muscles
• Strengthens upper body,
biceps, forearms, lower back
and abdominals
• Loosens hips and side
• Can be used by four people
simultaneously
• Great social activity
In order to honor our commitment to quality and safety, Greenfields Outdoor Fitness reserves the right to make changes and revise the design specifications without notice. © 2020 Greenfields Outdoor Fitness Greenfields’ units are designed to accommodate the majority of users age 14 and above; however, due to the nature of outdoor fitness equipment, units are “one size fits most”. ®
™

TWO-PERSON ACCESSIBLE CHEST PRESS
SGR2005-1-48A-W
U.S. Patent 9,079,069 B1
greenfieldsfitness.com/accessible-chest-press-video.html VIEW
THE
VIDEO
Target muscles
Secondary muscles
Strengthens chest, shoulders,
upper and mid abs, forearms
and triceps
In order to honor our commitment to quality and safety, Greenfields Outdoor Fitness reserves the right to make changes and revise the design specifications without notice. © 2020 Greenfields Outdoor Fitness Greenfields’ units are designed to accommodate the majority of users age 14 and above; however, due to the nature of outdoor fitness equipment, units are “one size fits most”. ®
™

COMBO BUTTERFLY & REVERSE FLY
SGR2005-1-48E
greenfieldsfitness.com/combo-butterfly-and
-reverse-fly-video.html

VIEW THE
VIDEO
Target muscles
Secondary muscles
Strengthens chest,
shoulders, back, arms,
and upper & mid-abs
In order to honor our commitment to quality and safety, Greenfields Outdoor Fitness reserves the right to make changes and revise the design specifications without notice. © 2017 Greenfields Outdoor Fitness Greenfields’ units are designed to accommodate the majority of users age 14 and above; however, due to the nature of outdoor fitness equipment, units are “one size fits most”.

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VIEW THE
VIDEO
greenfieldsfitness.com/3-person-static-combo-video.html Strengthens upper back,
shoulders, biceps and core

THREE-PERSON STATIC COMBO
SGR2005-1-71
Included exercises:

1. Dips

2. Assisted Squats

3. Chin Ups/Pull-Ups

4. Stretching

5. Incline Leg Raises

6. Incline Sit-Ups
3-Person Static Combo
SGR2005-1-77

1. 2.

3. 4.

5. 6.

In order to honor our commitment to quality and safety, Greenfields Outdoor Fitness reserves the right to make changes and revise the design specifications without notice. © 2017 Greenfields Outdoor Fitness Greenfields’ units are designed to accommodate the majority of users age 14 and above; however, due to the nature of outdoor fitness equipment, units are “one size fits most”. ®
™

ROWING MACHINE
SGR2005-1-91
greenfieldsfitness.com/rowing-machinevideo.html

VIEW THE
VIDEO
Target muscles
Secondary muscles
• Strengthens back
muscles, shoulders, arm
muscles and abdominals
• Improves cardiovascular
endurance
Equipped with SafeStop
In order to honor our commitment to quality and safety, Greenfields Outdoor Fitness reserves the right to make changes and revise the design specifications without notice. © 2019 Greenfields Outdoor Fitness Greenfields’ units are designed to accommodate the majority of users age 14 and above; however, due to the nature of outdoor fitness equipment, units are “one size fits most”. ®
™

FOUR-PERSON LEG PRESS
SGR2005-1-104N
greenfieldsfitness.com/four-person-leg-pressvideo.html

VIEW THE
VIDEO
• Strengthens abdominals
and leg muscles,
particularly quads and
calves
• Great social activity
• Can be used by four
people simultaneously
In order to honor our commitment to quality and safety, Greenfields Outdoor Fitness reserves the right to make changes and revise the design specifications without notice. © 2017 Greenfields Outdoor Fitness Greenfields’ units are designed to accommodate the majority of users age 14 and above; however, due to the nature of outdoor fitness equipment, units are “one size fits most”.

ANNOUNCEMENT SIGN
SGR2005-1-105
Greenfields’ Announcement Signs can be fully customized with text, design and logos for no additional charge. Signs can provide:
• Safety guidelines
• Workout suggestions
• Donor acknowledgement
• Healthy living guidelines
Sign frame dimensions:
30” x 43”
Sign board dimensions:

25.625” x 39”
Printable area dimensions:

23.625” x 37”
In order to honor our commitment to quality and safety, Greenfields Outdoor Fitness reserves the right to make changes and revise the design specifications without notice. © 2017 Greenfields Outdoor Fitness Greenfields’ units are designed to accommodate the majority of users age 14 and above; however, due to the nature of outdoor fitness equipment, units are “one size fits most”.

Designed to qualify as a National
Demonstration Site, City Fit aligns with
recommendations for a well-rounded
workout featuring opportunities for users
to train Aerobic Fitness, Muscle Fitness,
Core, Balance & Flexibility. The space
also features accessible equipment to
allow users of all abilities to exercise
together. Available for in-ground or
surface mount installations
Features and Benefits:

Designed to meet National
Demonstration Site requirements
Includes accessible equipment
options
Constructed of durable, recyclable
materials and backed by the
industry's leading warranty
Model: FT19002
Use Zone: 42'3" X 19'9"
Age Group: 13+ Years
Limited Lifetime Warranty on uprights,
hardware and connections. Visit
gametime.com/warranty for full
warranty information
City Fit
Designing award-winning playgrounds
since 1929.

Certified Installer Network - GameTime trained
for GameTime playgrounds.

Complies with ASTM standards before it
leaves the factory.

playlsi.com 3
Contents
FitCore™ Extreme Ages 13+ 6
HealthBeat® Outdoor Fitness System Ages 13+ 16
HealthBeat Circuit™ Activated by FitLot® Ages 13+ 26
FitCore Extreme Ages 5-12 28
More Fitness Ages 5-12 36
Materials Matter 40
Fitness Standards & Warranty IBC
4 888.438.6574 763.972.5200
Fresh-air fitness is on the rise
Today, the value of being outdoors, getting fresh air and recharging our minds and bodies is more important than ever. Regular exercise has always been a key component to a healthy lifestyle, but the benefits are even greater when it takes place outdoors.

Studies have found that exercising outdoors (compared to indoor exercise) may contribute to increased energy as well as reduced anger, tension and depression. Exposure to sunlight during outdoor fitness also enhances vitamin D production, which provides a boost in mood.

Landscape Structures offers a variety of outdoor fitness equipment solutions designed to welcome people of all ages, abilities, and activity levels to your community.

Show children that fitness is fun
We designed outdoor fitness equipment sized right for kid-style fitness and made it fun. When fitness is fun, children are more likely to try a healthy activity and stick with it. The result is increased cardiovascular health, increased upper- and lower-body strength and improved balance, agility and hand-eye coordination.

Make fitness possible for more adults
Outdoor fitness equipment eliminates two common barriers to exercise — time commitment and cost. Because outdoor exercise opportunities don’t require a gym membership, they allow more people to build free personal exercise programs into their own schedules and improve their health.

Find the right fit for your community
Be an advocate for good health and increase usage of your outdoor space. Offer a fitness space for community-held classes.

Place individual stations along a trail. Add an obstacle course to your park.

We’ll help you discover the right fit for your outdoor area, from parks and playgrounds to schools and senior living communities; basically anywhere people gather.
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16 888.438.6574 763.972.5200
HealthBeat®
Outdoor Fitness
System
Ages 13+
The HealthBeat Outdoor Fitness System is a smart choice for exercise, whether in the park, near the playground, next to the ball field or at a senior living community. With 14 stations targeting muscle strength, cardiovascular health, balance and flexibility, HealthBeat invites teenagers and adults of all abilities, from beginner to advanced, to work out together.

Patented resistance technology delivers a better workout, all at users’ fingertips. And signage includes links to instructional videos that can be viewed on a smart device while at each fitness station.

Barb King Inspiration Park
Delano, Minnesota
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Elliptical
This cardio station engages the lower body, upper body and core muscles while also encouraging muscle coordination—all without joint impact. The ability to stride both forward and backward allows people to vary their workout and challenge muscles in different ways. Our patented* resistance mechanism can be adjusted to provide customized intensity. Large foot pads and long arm handles accommodate users of any height.

Clearance zone:

ASTM 13'0" x 14'1"
(3,96 m x 4,29 m)
EN 10'1" x 16'1"
(3,07 m x 4,89 m)
Maximum fall height:
20" (0,51 m)
• #192457
Parallel Bars
This wheelchair-accessible station features two levels of bars to accommodate beginning and advanced users as well as rehab users.

It has been designed to save space and minimize the number of footers by combining two levels of bars on the same center post.

Clearance zone:

ASTM 14'3" x 19'8"
(4,34 m x 6,00 m)
EN 13'3" x 15'4"
(4,03 m x 4,67 m)
Maximum fall height:
46" (1,17 m)
• #192453
18 888.438.6574 763.972.5200
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Hand Cycler
Users have opportunities to build both cardio and strength on this wheelchair-accessible station that features our patented* resistance technology.

Clearance zone:

ASTM 6'4" x 6'8"
(1,93 m x 2,03 m)
EN 6'4" x 6'8"
(1,93 m x 2,03 m)
Maximum fall height:

Not applicable
• #205938
Mobility
Provide a safe structure for developing balance, an essential functional fitness skill for older adults. Great exercise for joint replacement rehabilitation.

Clearance zone:

ASTM 11'6" x 22'10"
(3,51 m x 6,96 m)
EN 5'6" x 16'10"
(1,67 m x 5,13 m)
Maximum fall height:
22" (0,56 m)
• #192458
*U.S. Patent Nos. 9,802,074 and 9,907,992
20 888.438.6574 763.972.5200
Stretch
Allow for stretching of upper body muscles as well as the often difficult-to-target core muscles. Maintains flexibility and range of motion.

Clearance zone:

ASTM 12'8" x 17'11"
(3,86 m x 5,46 m)
EN 13'8" x 20'5"
(4,16 m x 6,20 m)
Maximum fall height:
96" (2,43 m)
• #192462
Balance Steps
May be used as a balance beam or as a step aerobics station.

Build coordination and balance. Stepping forms are durable, rotationally molded polyethylene.

Clearance zone:

ASTM 12'8" x 18'8"
(3,86 m x 5,69 m)
EN 6'8" x 12'8"
(2,03 m x 3,86 m)
Maximum fall height:
16" (0,41 m)
• #192454
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Cardio Stepper
Provide a cardiovascular/step aerobic workout. Increase or decrease resistance to your desired level by turning the knob on the base—featuring our patented* technology.

Clearance zone:

ASTM 12'8" diameter
(3,86 m diameter)
EN 6'8" diameter
(2,03 m diameter)
Maximum fall height:
22" (0,56 m)
• #192455
Squat Press
Builds leg and hip muscle endurance. Features patented* resistance technology—increase or decrease resistance to your desired level by turning the knob on the base.

Clearance zone:

ASTM 6'8" x 7'9"
(2,03 m x 2,38 m)
EN 6'8" x 7'9"
(2,03 m x 2,38 m)
Maximum fall height:

Not applicable
• #192461
*U.S. Patent Nos. 9,802,074 and 9,907,992
22 888.438.6574 763.972.5200
Plyometrics
Plyometrics increase muscle power and help develop strength for explosive motions such as jumping and running.

Clearance zone:

ASTM 16'0" x 18'0"
(4,88 m x 5,49 m)
EN 10'0" x 12'0"
(3,04 m x 3,66 m)
Maximum fall height:
16" (0,41 m)
• #192459
Tai Chi Wheels
Promotes flexibility and enhances relaxation and meditation.

Evenly tones muscles without strain.

Clearance zone:

ASTM 6'2" x 6'8"
(1,88 m x 2,03 m)
EN 6'2" x 6'8"
(1,88 m x 2,03 m)
Maximum fall height:

Not applicable
• #192463
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Chest/Back Press
Builds equal endurance for opposing muscle groups at one fitness station. Our patented* technology allows you to increase or decrease resistance to your desired level by turning the knob on the base.

Clearance zone:

ASTM 5'2" x 6'8"
(1,58 m x 2,03 m)
EN 5'2" x 6'8"
(1,58 m x 2,03 m)
Maximum fall height:

Not applicable
• #192456
Assisted Row/Push-Up
A great upper-body workout that exercises multiple muscles with several activities in one station. Bars of multiple heights accommodate users of all fitness levels.

Clearance zone:

ASTM 17'2" x 17'2"
(5,23 m x 5,23 m)
EN 11'2" x 20'3"
(3,40 m x 6,15 m)
Maximum fall height:
53" (1,35 m)
• #192452
*U.S. Patent Nos. 9,802,074 and 9,907,992
24 888.438.6574 763.972.5200
Pull-Up/Dip
Multiple highly effective strength-building exercises for the upper body.

Clearance zone:

ASTM 11'6" x 12'2"
(3,51 m x 3,71 m)
EN 14'9" x 15'9"
(4,49 m x 4,78 m)
Maximum fall height:
81" (2,06 m)
• #192460
Ab Crunch/Leg Lift
Works both the upper and lower abdominals, and provides two different activities in one fitness station. Builds core strength.

Clearance zone:

ASTM 12'8" x 13'3"
(3,86 m x 4,04 m)
EN 6'8" x 7'3"
(2,03 m x 2,21 m)
Maximum fall height:
21" (0,54 m)
• #192451
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Welcome Sign
With the purchase of nine or more HealthBeat stations, you are eligible for a complimentary sign that welcomes users to the fitness area. Also available for purchase.
• #192464
Instruction Sign
Each station includes an instruction sign indicating proper use along with important warnings regarding age, weight and beginning fitness programs.

Designed to be easily understood by first-time users Instructional signs at each station demonstrate proper exercise techniques, correct body positions and the muscle group targeted.

Exercisers can also access instructional videos on their smart devices using the URL provided. They can watch a step-by-step video about that particular piece of equipment, all without leaving the park.

January 12, 2015 HealthBeat® Welcome Sign
January 12, 2015 HealthBeat® Squat Press
January 12, 2015 HealthBeat® Ab Crunch/Leg Lift
January 12, 2015 HealthBeat® Assisted Row/Push-Up
January 12, 2015 HealthBeat® Cardio Stepper
January 12, 2015 HealthBeat® Chest/Back Press
January 12, 2015 HealthBeat® Parallel Bars
January 12, 2015 HealthBeat® Plyometrics
January 12, 2015 HealthBeat® Pull-Up/Dip
2001 Rio Grande Ct
Coalinga, California 93210
United States
Ship To
Ship To Name Sandalwood Centennial Park
Est Lead Time 16-20 weeks
Quote Exp Date 7/9/2022
Quote Date 5/9/2022
Quote Number 00038337
Quote Name Sandalwood Park Fitness Area
Opportunity Name Sandalwood Fitness
155 West Durian St
Coalinga, California 93210
United States
Bill To
Bill To Name Coalinga, City of
100 Brush Creek Road, Suite 206, Santa Rosa, California 95404 p 855.892.3240 • rossrec.com • Contractors License #520752 • DIR #1000003500 • TaxID #68-0103540 Email [email protected]
Prepared By Casey Hilbert
Signature ______________________________________
Name ________________________________________
Title __________________________________________
Date _________________________________________
Thank you for the opportunity to quote your upcoming project. PLEASE NOTE: quote does not include installation, offload, payment and performance bonds, engineering calculations, security, storage, permits, inspection, or safety surfacing unless otherwise noted.

Deposits may be required before order can be placed depending on customer credit terms. Your purchase is subject to the terms and conditions of this quote, approval of this quote agrees to those terms.

Due to material cost increases, Ross Recreation may not be able to hold pricing past the stated expiration date on this quote. If ordering materials after the expiration date please contact your sales representative for current pricing.

Total $41,067.72
Freight Amount $3,030.00
Labor Amount $0.00
Tax Amount $3,132.72
Materials Amount $34,905.00
Credit Terms Net 30 On Materials Shipment
Tax Rate 8.9750%
County/ City Tax Fresno County/ Coalinga
Quantity Product Product Description Sales
Price Total Price

1.00 HealthBeat
Design
Landscape Structures HealthBeat Design #1164484-01-02, Ages 13+, to include the following fitness stations:
- Ab Crunch/Leg Lift
- Assisted Row/Push-up
- Cardio Stepper
- Chest/Back Press
- Parallel Bars
- Plyometrics
- Pull-up/Dip
- Squat Press
Colors TBD
$34,905.00 $34,905.00
Total Quote Amounts
Notes to Customer
2001 Rio Grande Ct
Coalinga, California 93210
United States
Ship To
Ship To Name Sandalwood Centennial Park
Est Lead Time 16-20 weeks
Quote Exp Date 7/9/2022
Quote Date 5/9/2022
Quote Number 00038337
Quote Name Sandalwood Park Fitness Area
Opportunity Name Sandalwood Fitness
155 West Durian St
Coalinga, California 93210
United States
Bill To
Bill To Name Coalinga, City of
100 Brush Creek Road, Suite 206, Santa Rosa, California 95404 p 855.892.3240 • rossrec.com • Contractors License #520752 • DIR #1000003500 • TaxID #68-0103540 Email [email protected]
Prepared By Casey Hilbert

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve Lease Agreement with California Business Machines Meeting Date: Thursday, May 19, 2022
From: Marissa Trejo, City Manager
Prepared by: Jose Garza, Chief of Police
I. RECOMMENDATION:

Staff request Council’s approval in renewing a 63-month lease contract with California Business Machines for supplying the City 11 new copiers and providing full-service maintenance.

II. BACKGROUND:

On January 5, 2017, Councilentered into a 63-month lease agreement with California Business Machines to supply 11 copiers for the monthly amount of $805.72. The contract ends May 18, 2022. In addition, California Business Machines paid off two existing leases in the amount of $3,500.00 and returned the old copiers.

III. DISCUSSION:

The City requests to enter into a 63-month lease agreement with California Business Machines for the use of 11 new copiers (5-Kyocera M2640idw, 1-Kyocera M5526cdw, and 5 Kyocera TA 4054ci). California Business Machines will replace their old Kyocera copiers with new upgraded copiers.

The new agreement with California Business Machines will be in the amount of $606.00 per month, compared to the original lease amount of $805.72, a savings of $199.72 per month. The average monthly full-service maintenance cost, which includes paper usage, will be approximately $329.51. Thus, the totalcost is $935.51 per month for a new 63-month lease contract.

IV. ALTERNATIVES:

The Councilcould decide not to renew the lease agreement with California Business Machines and pay month to month untilan agreement is approved with another vendor.

V. FISCAL IMPACT:

The lease agreement in the amount of $606 and the maintenance agreement in the amount of $329.51, will impact the City’s General Fund monthly, in the totalamount of $935.51. Total yearly cost is $11,226.12. This is an increase of approximately $1,557 annually spread across all funds, however, as stated above, this new agreement includes full-service maintenance and paper usage so it will likely net a savings overall.

ATTACHMENTS:

File Name Description
CBM_Maintenance_Agreement_City_of_Coalinga.pdf CBM MaintenanceAgreement Lease-Loan_Agreement_for_CITY_OF_COALINGA_().pdf LeaseAgreement CBM_Performance_Guaranty_Letter_City_of_Coalinga_May_11_2022.pdf CBM Performance Guaranty Lease_addendum.pdf LeaseAddendum
Lease_Equipment_Schedule_City_of_Coalinga.pdf Lease Equipment Schedule

May 11, 2022
To: City of Coalinga Police Chief Jose Garza
Re: CBM PERFORMANCE GUARANTY FOR KYOCERA COPIER/MFPs ON LEASE CBM IS A LOCAL 68-YEAR OLD COMPANY providing quality service to all its customers in the Valley and has never had an issue where we did not perform in keeping equipment running to manufacturer’s specs and to customers required service time. This is proven by our National BEI Gold Service Award for High Statistics as well as our repeating Business Journal “Best Office Equipment Dealer in the Valley” Vote – as well as backed by the word of all our customers including the references given.

SCOPE OF PROPOSED SERVICES: We guarantee a four -hour response time for all calls – or less when possible for emergencies. Kyocera has very long-life drums and maintenance kits for limited preventative maintenance cycles. In between PM calls, CBM will respond to all calls or alerts for service as quickly as possible. CBM techs are trained to do the complete call and will check and maintain all machines as necessary. We also will install Kyocera Fleet Services Software which will provide us service and toner level alerts as well as provide automatic meter reporting.

CBM GUARANTEES your equipment to work at or above Kyocera’s specifications for at least the term of the lease contract as long as covered under our maintenance program. CBM has an escalation process when there is a service issue that is not resolved. Although rarely occurring, CBM will provide a loaner if necessary – or an equivalent replacement.

Respectfully,
Teri Brymer
President
4260 N. Fresno Street, Fresno Ca 93726Phone (559) 225-5570 Fax (559) 225-5827 E-Mail: [email protected] Direct (559) 225-5571

Page 1 of 1 ends

Addendum To Agreement
Reference: Application No. 727798
This Addendum is made part of the Agreement related to the above referenced application number (“Agreement”) between LEAF Capital Funding, LLC (“LEAF”) and City Of Coalinga (“Customer”). Capitalized terms used but not defined will have the meaning given to them in the Agreement. If there is any conflict between the terms of this Addendum and the terms of the Agreement, the terms of this Addendum will control and prevail.

Section 4. LEASE ECPIRATION, RENEWAL: Okay to replace “90 days” with “30 days” in sentence one.

Section 13. CHOICE OF LAW: Okay to replace “PENNSYLVANIA” with “CALIFORNIA”.

This Addendum supplements and amends the Agreement only to the extent and in the manner set forth, and in all other respects, the Agreement will remain in full force and effect.

CUSTOMER: City Of Coalinga LEAF CAPITAL FUNDING, LLC
By:____________________________________
Print
Name:_________________________________
Title:___________________________________
Date:__________________________________
By:__________________________________________
Print
Name:________________________________________
Title:_________________________________________
Date:_________________________________________

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Fire Department Quarterly Report - Quarter 1 2022 Meeting Date:

From:

Prepared by:

I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

Fire Department 1st Quarter Report for 2022
IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
2022_1st_quarter_report.pdf 2022 1st Quarter Report

COALINGA FIRE DEPARTMENT

MEMORANDUM
Date: May 19, 2022
To: Honorable Mayor and Council Members
Marissa Trejo, City Manager
From: Greg DuPuis, Fire Chief
Re: Fire Department Quarterly Report
This quarterly report is for the months of January, February, and March 2022. In January there were 208 calls for service, February, 230 calls for service and March, 223 calls for service.

The EMS call volume is a 17% increase from this time frame in 2021 and 29% in 2020. Of those calls for service the breakdown is as follows:

JANUARY
EMS: 188 (90% of total calls)
Fires: 8
1 building fire/cooking fire
1 vehicle fires
1 grass/vegetation
5 outside trash/rubbish
Public Service: 9, which include public assist or smoke/odor removal without fire False Alarms: 3

FEBRUARY
EMS: 207 (90% of total calls)
Fires: 6
2 building fires
1 dumpster fire
2 1 grass/vegetation
2 outside trash/rubbish
Gas Leak: 1
Public Service: 8, which include public assist or smoke/odor removal without fire False Alarms: 8
MARCH
EMS: 187 (84% of total calls)
Fires: 8
2 building fire/cooking fire
2 grass/vegetation
2 outside trash/rubbish
2 dumpster fires
Gas Leaks: 2
Public Service: 21, which include public assist or smoke/odor removal without fire False Alarms: 5
*Not listed are the calls that were dispatched but cancelled en route EVENTS
Department implemented Streamline fire prevention and inspection software and attended 2 days of training.

Department conducted RIC (firefighter rescue) training at abandoned building.

Division Chief Beasley attended Chief Officer classes
Interviews and testing for non-Safety and Secretary positions

PREVENTION/PUBLIC EDUCATION
On the prevention side, Division Chief Beasley completed 4 new business inspections.

Division Chief Beasley conducted 4 apartment complex inspections and 6 businesses.

STAFFING
We are currently at 18 out of 18 suppression personnel and 4 out of 6 non-safety personnel.

Coalinga City CouncilMay 19, 2022

Coalinga City Council
May 19, 2022