Agenda, regular meeting — Coalinga City Council, October 6, 2022 (part 2 of 2)

9/21/2022 7:51 AM

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve Beer, Wine and Spirits Off-Sale Business License, through the Department of Alcoholic Beverage Control (ABC) within Census Tract 81 in the City of Coalinga for the Grocery Outlet located at 25 W Polk Street Meeting Date: October 6, 2022
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

Staff recommends consideration and approval of a request for a Beer, Wine and Distilled Sprits License at the Proposed Grocery Outlet located at 25 W. Polk Street. Further, authorizing the Assistant City Manager, as the designated subordinate officer, to issue a letter to the State Department of Alcoholic Beverage Control (ABC) in accordance with Part 3 of the ABC application.

II. BACKGROUND:

The proposed Grocery Outlet is to be located in the Homestead Shopping Center at 25 W.

Polk Street and will be applying for either a Type 20-off sale (Beer Wine) or Type 21 off-sale (Beer, Wine and Spirits) through the State Department of Alcoholic Beverage Control.

The City of Coalinga requires a Conditional Use Permit for these establishments unless exempt as prescribed in the Planning and Zoning Code. The Applicant submitted their CUP application to Community Development Department and received approval by the Planning Commission on September 27, 2022.

III. DISCUSSION:

Section 23958.4 of the Business and Professions Code limits the number of licenses allowed within any given census tract and if exceeded, the local governing body shall determine whether public convenience or necessity would be served by the issuance of an additional permit.

According to the attached application, there are currently eight (6) off-sale licenses within Census Tract 81. According to ABC, the maximum number of allowed licenses under the Business and Professions Code Section 23958.4 is four (4). All licenses beyond four (4) are required to be approved by the governing body.

Planning Staff spoke with the Police Department and there was no concern related to the issuance of the additional license in the City.

The Community Development Department recommends that the Council authorize the Assistant City Manager, as the designated subordinate officer, to issue a letter to be attached to the application indicating public convenience or necessity would be served by the issuance of a license.

IV. ALTERNATIVES:

Do not make the finding of public convenience and necessity - not recommended.

V. FISCAL IMPACT:

Approval of the license would have a sale tax and business license tax benefit to the City. The revenue would benefit the General Fund.

ATTACHMENTS:

File Name Description
CUP_22-04_Application.pdf CUP Application with Supporting Documents CUP 22-04 9/13/2022

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize Police Department to Purchase Additional Body Cameras and Tasers Meeting Date: Thursday, October 6, 2022
From: Marissa Trejo, City Manager
Prepared by: Sean Young, Police Commander
I. RECOMMENDATION:

The Chief of Police Recommends the Council approve the purchase of additional Axon Taser7’s and Axon Body3 body cameras.

II. BACKGROUND:

The police department switched to Axon for its body cameras and upgraded the departments Tasers in 2020.

At the time the department purchased 20 of each, allowing one for every sworn officer, with a few extra in case some became damaged. Since then, the police department has increased its sworn officers to 21 and added 4 reserve officer positions.

III. DISCUSSION:

With the increase in sworn personnel the department is short on equipment that can be issued to its officers.

The police department has reached out to Axon Enterprises for a quote for 5 additional Body3 body cameras and Taser7’s. This willensure there are enough body cameras and tasers for each officer.

Axon has provided a quote for all the equipment and the cost will be added to the existing contract the police department has with them from the last purchase. The cost for the Taser7's is $12,475.08 and the cost for the Body3 cameras is $18,827.24. The total cost to purchase both the tasers and body cameras is $31,302.32.

IV. ALTERNATIVES:

None.

V. FISCAL IMPACT:

There will be no impact to the general fund as this purchase will be paid for utilizing the COPS Grant.

The annual cost for the new Taser7’s will be $3,797.27 for the 1 st year, $4,344.88 for the 2nd year and
$4,332.93 for the 3
rd year.

The annual cost for the new Body3 body cameras will be $5,730.80 for the 1 st year, $6,557.20 for the 2nd year
and $6,539.24 for the 3
rd year.

All equipment will be paid off by September 2024.

ATTACHMENTS:

File Name Description
Updated_Taser_7_Cert_Add-On_Quote.pdf Taser Quote
Updated_(5)_AB3_Add-On_Quote.pdf Body Camera Quote

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Q-418314-44819.676DB
Issued: 09/15/2022
Quote Expiration: 10/07/2022
Estimated Contract Start Date: 12/15/2022
Account Number: 108666
Payment Terms: N30
Delivery Method:

SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
Business;Delivery;Invoice-270 N 6th St Coalinga Police Dept. - CA Daniel Birt Sean Young 270 N 6th St 270 N 6th St Phone: Phone: (559) 935-1525
Coalinga, CA 93210-1908 Coalinga, CA 93210-1908 Email: [email protected] Email: [email protected] USA USA Fax: Fax: (559) 935-1756
Email:

Quote Summary Discount Summary
Program Length 34 Months Average Savings Per Year $3,933.00 TOTAL COST $11,526.00
ESTIMATED TOTAL W/ TAX $12,475.08 TOTAL SAVINGS $11,143.50 Payment Summary
Date Subtotal Tax Total
Nov 2022 $3,508.39 $288.88 $3,797.27
Sep 2023 $4,014.31 $330.57 $4,344.88
Sep 2024 $4,003.30 $329.63 $4,332.93
Total $11,526.00 $949.08 $12,475.08
Axon Enterprise, Inc.
17800 N 85th St.

Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737

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Quote Unbundled Price: $22,669.50
Quote List Price: $11,526.00
Quote Subtotal: $11,526.00
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program
20245 TASER 7 CERTIFICATION PLAN TRUE UP 1 26 $51.00 $51.00 $1,326.00 $119.02 $1,445.02 T7Cert 2021 Taser 7 Certification Bundle 5 34 $125.55 $60.00 $60.00 $10,200.00 $830.06 $11,030.06 Total $11,526.00 $949.08 $12,475.08

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Delivery Schedule
Hardware
Bundle Item Description QTY Estimated Delivery Date
2021 Taser 7 Certification Bundle 20008 TASER 7 HANDLE, YLW, HIGH VISIBILITY (GREEN LASER), CLASS 3R 5 11/15/2022 2021 Taser 7 Certification Bundle 20018 TASER 7 BATTERY PACK, TACTICAL 6 11/15/2022 2021 Taser 7 Certification Bundle 20160 TASER 7 HOLSTER - SAFARILAND, RH+CART CARRIER 5 11/15/2022 2021 Taser 7 Certification Bundle 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-DEGREE) NS 15 11/15/2022 2021 Taser 7 Certification Bundle 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-DEGREE) NS 17 11/15/2022 2021 Taser 7 Certification Bundle 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE) NS 15 11/15/2022 2021 Taser 7 Certification Bundle 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE) NS 17 11/15/2022 2021 Taser 7 Certification Bundle 22177 TASER 7 HOOK-AND-LOOP TRN (HALT) CARTRIDGE, STANDOFF NS 10 11/15/2022 2021 Taser 7 Certification Bundle 22178 TASER 7 HOOK-AND-LOOP TRN (HALT) CARTRIDGE, CLOSE QUART NS 10 11/15/2022 2021 Taser 7 Certification Bundle 22179 TASER 7 INERT CARTRIDGE, STANDOFF (3.5-DEGREE) NS 5 11/15/2022 2021 Taser 7 Certification Bundle 22181 TASER 7 INERT CARTRIDGE, CLOSE QUARTERS (12-DEGREE) NS 5 11/15/2022 2021 Taser 7 Certification Bundle 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK 1 11/15/2022 2021 Taser 7 Certification Bundle 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY / 6-BAY DOCK 1 11/15/2022 2021 Taser 7 Certification Bundle 74200 TASER 7 6-BAY DOCK AND CORE 1 11/15/2022 2021 Taser 7 Certification Bundle 80087 TASER 7 TARGET, CONDUCTIVE, PROFESSIONAL (RUGGEDIZED) 1 11/15/2022 2021 Taser 7 Certification Bundle 80090 TARGET FRAME, PROFESSIONAL, 27.5 IN. X 75 IN., TASER 7 1 11/15/2022 2021 Taser 7 Certification Bundle 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-DEGREE) NS 17 11/15/2023 2021 Taser 7 Certification Bundle 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE) NS 17 11/15/2023 2021 Taser 7 Certification Bundle 22175 TASER 7 LIVE CARTRIDGE, STANDOFF (3.5-DEGREE) NS 16 11/15/2024 2021 Taser 7 Certification Bundle 22176 TASER 7 LIVE CARTRIDGE, CLOSE QUARTERS (12-DEGREE) NS 16 11/15/2024 2021 Taser 7 Certification Bundle 22177 TASER 7 HOOK-AND-LOOP TRN (HALT) CARTRIDGE, STANDOFF NS 10 11/15/2024 2021 Taser 7 Certification Bundle 22178 TASER 7 HOOK-AND-LOOP TRN (HALT) CARTRIDGE, CLOSE QUART NS 10 11/15/2024 Software
Bundle Item Description QTY Estimated Start Date Estimated End Date 2021 Taser 7 Certification Bundle 20248 TASER 7 EVIDENCE.COM LICENSE 5 12/15/2022 10/14/2025 2021 Taser 7 Certification Bundle 20248 TASER 7 EVIDENCE.COM LICENSE 1 12/15/2022 10/14/2025 Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date 2021 Taser 7 Certification Bundle 80374 EXT WARRANTY, TASER 7 BATTERY PACK 6 11/15/2023 10/14/2025 2021 Taser 7 Certification Bundle 80395 EXT WARRANTY, TASER 7 HANDLE 5 11/15/2023 10/14/2025 2021 Taser 7 Certification Bundle 80396 EXT WARRANTY, TASER 7 SIX BAY DOCK 1 11/15/2023 10/14/2025

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Payment Details
Nov 2022
Invoice Plan Item Description Qty Subtotal Tax Total
Co-Term to Year 3 20245 TASER 7 CERTIFICATION PLAN TRUE UP 1 $403.62 $36.23 $439.85 Co-Term to Year 3 T7Cert 2021 Taser 7 Certification Bundle 5 $3,104.77 $252.65 $3,357.42 Total $3,508.39 $288.88 $3,797.27
Sep 2023
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 20245 TASER 7 CERTIFICATION PLAN TRUE UP 1 $461.82 $41.45 $503.27 Year 4 T7Cert 2021 Taser 7 Certification Bundle 5 $3,552.49 $289.12 $3,841.61 Total $4,014.31 $330.57 $4,344.88
Sep 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 20245 TASER 7 CERTIFICATION PLAN TRUE UP 1 $460.56 $41.34 $501.90 Year 5 T7Cert 2021 Taser 7 Certification Bundle 5 $3,542.74 $288.29 $3,831.03 Total $4,003.30 $329.63 $4,332.93

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Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing.

Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:

This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below.

ACEIP:

The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.

Acceptance of Terms:

Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.

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Signature Date Signed
9/15/2022

Page 1 ends

Q-418372-44819.674DB
Issued: 09/15/2022
Quote Expiration: 10/07/2022
Estimated Contract Start Date: 12/15/2022
Account Number: 108666
Payment Terms: N30
Delivery Method:

Quote Summary Discount Summary
Program Length 34 Months Average Savings Per Year $444.92 TOTAL COST $17,864.70
ESTIMATED TOTAL W/ TAX $18,827.24 TOTAL SAVINGS $1,260.60 Payment Summary
Date Subtotal Tax Total
Nov 2022 $5,437.82 $292.98 $5,730.80
Sep 2023 $6,221.96 $335.24 $6,557.20
Sep 2024 $6,204.92 $334.32 $6,539.24
Total $17,864.70 $962.54 $18,827.24
Axon Enterprise, Inc.
17800 N 85th St.

Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737

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Quote Unbundled Price: $19,125.30
Quote List Price: $17,864.70
Quote Subtotal: $17,864.70
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program
73352 BWC HARDWARE FINANCING TRUE UP PAYMENT 1 26 $23.30 $23.30 $605.80 $54.38 $660.18 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 30 $61.17 $29.50 $29.50 $885.00 $79.42 $964.42 BWCamTAP Body Worn Camera TAP Bundle 5 30 $30.07 $28.00 $28.00 $4,200.00 $376.95 $4,576.95 A la Carte Hardware
AB3C AB3 Camera Bundle 5 $699.00 $699.00 $3,495.00 $313.68 $3,808.68 AB3MBD AB3 Multi Bay Dock Bundle 1 $1,538.90 $1,538.90 $1,538.90 $138.11 $1,677.01 A la Carte Software
73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 100 34 $0.40 $0.40 $1,360.00 $0.00 $1,360.00 73680 RESPOND DEVICE PLUS LICENSE 5 34 $19.00 $19.00 $3,230.00 $0.00 $3,230.00 BasicLicense Basic License Bundle 5 34 $15.00 $15.00 $2,550.00 $0.00 $2,550.00 Total $17,864.70 $962.54 $18,827.24

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Delivery Schedule
Hardware
Bundle Item Description QTY Estimated Delivery Date
AB3 Camera Bundle 11508 MOLLE MOUNT, DOUBLE, AXON RAPIDLOCK 6 11/15/2022 AB3 Camera Bundle 11534 USB-C to USB-A CABLE FOR AB3 OR FLEX 2 6 11/15/2022 AB3 Camera Bundle 73202 AXON BODY 3 - NA10 - US - BLK - RAPIDLOCK 5 11/15/2022 AB3 Multi Bay Dock Bundle 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK 1 03/01/2023 AB3 Multi Bay Dock Bundle 71019 NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY / 6-BAY DOCK 1 03/01/2023 AB3 Multi Bay Dock Bundle 74210 AXON BODY 3 - 8 BAY DOCK 1 03/01/2023 Body Worn Camera Multi-Bay Dock TAP Bundle 73689 MULTI-BAY BWC DOCK 1ST REFRESH 1 10/01/2025 Body Worn Camera TAP Bundle 73309 AXON CAMERA REFRESH ONE 5 10/01/2025 Software
Bundle Item Description QTY Estimated Start Date Estimated End Date Basic License Bundle 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 5 12/15/2022 10/14/2025 Basic License Bundle 73840 EVIDENCE.COM BASIC LICENSE 5 12/15/2022 10/14/2025 A la Carte 73680 RESPOND DEVICE PLUS LICENSE 5 12/15/2022 10/14/2025 A la Carte 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 100 12/15/2022 10/14/2025 Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date Body Worn Camera TAP Bundle 80464 EXT WARRANTY, CAMERA (TAP) 5 11/15/2023 10/14/2025 Body Worn Camera Multi-Bay Dock TAP Bundle 80465 EXT WARRANTY, MULTI-BAY DOCK (TAP) 1 03/01/2024 10/14/2025

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Payment Details
Nov 2022
Invoice Plan Item Description Qty Subtotal Tax Total
Co-Term to Year 3 73352 BWC HARDWARE FINANCING TRUE UP PAYMENT 1 $184.40 $16.55 $200.95 Co-Term to Year 3 73680 RESPOND DEVICE PLUS LICENSE 5 $983.18 $0.00 $983.18 Co-Term to Year 3 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 100 $413.97 $0.00 $413.97 Co-Term to Year 3 AB3C AB3 Camera Bundle 5 $1,063.84 $95.48 $1,159.32 Co-Term to Year 3 AB3MBD AB3 Multi Bay Dock Bundle 1 $468.42 $42.04 $510.46 Co-Term to Year 3 BasicLicense Basic License Bundle 5 $776.19 $0.00 $776.19 Co-Term to Year 3 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 $269.38 $24.17 $293.55 Co-Term to Year 3 BWCamTAP Body Worn Camera TAP Bundle 5 $1,278.44 $114.74 $1,393.18 Total $5,437.82 $292.98 $5,730.80
Sep 2023
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 73352 BWC HARDWARE FINANCING TRUE UP PAYMENT 1 $210.99 $18.94 $229.93 Year 4 73680 RESPOND DEVICE PLUS LICENSE 5 $1,124.95 $0.00 $1,124.95 Year 4 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 100 $473.66 $0.00 $473.66 Year 4 AB3C AB3 Camera Bundle 5 $1,217.25 $109.25 $1,326.50 Year 4 AB3MBD AB3 Multi Bay Dock Bundle 1 $535.97 $48.10 $584.07 Year 4 BasicLicense Basic License Bundle 5 $888.12 $0.00 $888.12 Year 4 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 $308.23 $27.66 $335.89 Year 4 BWCamTAP Body Worn Camera TAP Bundle 5 $1,462.79 $131.29 $1,594.08 Total $6,221.96 $335.24 $6,557.20
Sep 2024
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 73352 BWC HARDWARE FINANCING TRUE UP PAYMENT 1 $210.41 $18.89 $229.30 Year 5 73680 RESPOND DEVICE PLUS LICENSE 5 $1,121.87 $0.00 $1,121.87 Year 5 73683 10 GB EVIDENCE.COM A-LA-CART STORAGE- 100 $472.37 $0.00 $472.37 Year 5 AB3C AB3 Camera Bundle 5 $1,213.91 $108.95 $1,322.86 Year 5 AB3MBD AB3 Multi Bay Dock Bundle 1 $534.51 $47.97 $582.48 Year 5 BasicLicense Basic License Bundle 5 $885.69 $0.00 $885.69 Year 5 BWCamMBDTAP Body Worn Camera Multi-Bay Dock TAP Bundle 1 $307.39 $27.59 $334.98 Year 5 BWCamTAP Body Worn Camera TAP Bundle 5 $1,458.77 $130.92 $1,589.69 Total $6,204.92 $334.32 $6,539.24

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Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing.

Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:

ACEIP:

Acceptance of Terms:

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Signature Date Signed
9/15/2022

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Consideration of Bid Award for The Sanitary Sewer Collection System Closed Circuit Television (CCTV) Inspection Services
Meeting Date: Thursday, October 6, 2022
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

It is recommended that the Coalinga City Councilaward a Contract in the amount of $193,370.65 to Video Inspection Specialist (VIS), 5105 Belmont Ave, Fresno, CA 93727 to provide CCTV inspection services to the City of Coalinga.

II. BACKGROUND:

The City of Coalinga executed a contact with AMC Consulting Engineers to conduct a feasibility study and perform a CCTV inception of the City's sewer infrastructure. As part of the contract, AMC was going to solicit bids for a full inspection of the City's sewer infrastructure.

In August 2022, request for proposals we issued and posted to silicate bids for CCTV inspection services.

III. DISCUSSION:

The City received and opened eight bids for this project on September 1, 2022 and Video Inspection Specialists (VIS) at 5105 E. Belmont Ave, Fresno, CA 93727 was the apparent low bidder with a total bid proposal of $193,370.65. A copy of the bid summary has been attached.

IV. ALTERNATIVES:

The alternative to this council action would be to reject all bids. If all bids are rejected, the City would have to re-advertise or cancel the project. Staff believes that re-advertising the project will not result in lower bids.

V. FISCAL IMPACT:

Total authorization request for this contract is $193,370.65 paid in full by proceeds awarded through the Clean Water State Revolving Fund.

ATTACHMENTS:

File Name Description
CCTV_Bid_Summary.pdf CCTV Bid Summary
VIS-Sanitary_Sewer_Collection_CCTV_Inspection_Services_Bid.pdf VIS Proposal CIty_of_Coalinga_-_CCTV_RFP_Aug_2022.pdf COC Request for Proposals Bid Summary
City of Coalinga
CCTV Inspection
Bid Opening Date: Sept 1 2022
Bid Item No. Bid Item Unit Quantity Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 1 6‐inch Hyrdo Flushing LF 72,732 $0.89 $64,731.48 $1.00 $72,732.00 $1.10 $80,005.20 $1.40 $101,824.80 $1.91 $138,918.122 8‐inch Hyrdo Flushing LF 23,462 $0.80 $18,769.60 $0.85 $19,942.70 $1.10 $25,808.20 $1.40 $32,846.80 $1.33 $31,204.463 10‐inch Hyrdo Flushing LF 4,031 $0.80 $3,224.80 $0.85 $3,426.35 $1.10 $4,434.10 $1.40 $5,643.40 $1.80 $7,255.804 12‐inch Hyrdo Flushing LF 1,105 $0.88 $972.40 $0.95 $1,049.75 $1.10 $1,215.50 $1.40 $1,547.00 $2.54 $2,806.705 15‐inch Hyrdo Flushing LF 1,364 $0.88 $1,200.32 $0.95 $1,295.80 $1.10 $1,500.40 $1.60 $2,182.40 $2.54 $3,464.566 18‐inch Hyrdo Flushing LF 5,987 $0.90 $5,388.30 $1.25 $7,483.75 $1.70 $10,177.90 $1.60 $9,579.20 $2.54 $15,206.987 24‐inch Hyrdo Flushing LF 2,499 $0.90 $2,249.10 $1.60 $3,998.40 $1.70 $4,248.30 $1.60 $3,998.40 $2.58 $6,447.428 6‐inch CCTV Inspection LF 72,732 $0.90 $65,458.80 $1.00 $72,732.00 $1.00 $72,732.00 $0.90 $65,458.80 $1.56 $113,461.92 9 8‐inch CCTV Inspeciton LF 23,462 $0.80 $18,769.60 $0.85 $19,942.70 $1.00 $23,462.00 $0.90 $21,115.80 $1.10 $25,808.20 10 10‐inch CCTV Inspection LF 4,031 $0.80 $3,224.80 $0.85 $3,426.35 $1.00 $4,031.00 $0.90 $3,627.90 $1.52 $6,127.12 11 12‐Inch CCTV Inspection LF 1,105 $0.80 $884.00 $0.95 $1,049.75 $1.00 $1,105.00 $0.90 $994.50 $2.21 $2,442.05 12 15‐Inch CCTV Inspection LF 1,364 $0.85 $1,159.40 $0.95 $1,295.80 $1.00 $1,364.00 $0.90 $1,227.60 $2.21 $3,014.44 13 18‐Inch CCTV Inspection LF 5,987 $0.85 $5,088.95 $1.20 $7,184.40 $1.50 $8,980.50 $0.90 $5,388.30 $2.21 $13,231.27 14 24‐Inch CCTV Inspection LF 2,499 $0.90 $2,249.10 $1.60 $3,998.40 $1.50 $3,748.50 $0.90 $2,249.10 $2.21 $5,522.79 Total LF 111,180
SUMMIT PIPELINE PROPIPE
Total Bid $242,812.60 $193,370.65 $219,558.15 $257,684.00 $374,911.83

VIS NPS PRESIDIO

CITY OF COALINGA

Sanitary Sewer Collection System
Close Circuit Television (CCTV) Inspection Services
Request for Proposals
July 2022
Prepared by:

City of Coalinga
Sanitary Sewer Collection System
CCTV Inspection Services RFP
Section 1 ‐ Introduction
1 TABLE OF CONTENTS
SECTION 1 ‐ INTRODUCTION ..................................................................................................................... 2

1.1. Request for Proposals ................................................................................................................... 2

1.2. Site Location .................................................................................................................................. 2

1.3. Background ................................................................................................................................... 2 SECTION 2 ‐ SCOPE OF WORK ................................................................................................................... 4

2.1. Contractor Responsibilities ........................................................................................................... 4

2.2. City’s Responsibilities .................................................................................................................... 8 SECTION 3 ‐ SPECIAL PROVISIONS AND TECHNICAL SPECIFICATIONS ...................................................... 9

3.1. Special Provisions .......................................................................................................................... 9

3.2. Technical Specifications: ............................................................................................................. 10

3.2.1. Field Data Collecting Practices ............................................................................................ 10

3.2.2. CCTV Inspection Data Standards and Deliverables Format ................................................ 12

3.2.3. CCTV Video and Data Review .............................................................................................. 13 SECTION 4 ‐ PROPOSAL REQURIEMENTS ................................................................................................ 15

4.1. Bid Schedule ................................................................................................................................ 15

4.2. Additional Proposal Content Requirements ............................................................................... 15 APPENDIX A STANDARD CONTRACT ........................................................................................................... 16

LIST OF TABLES
Pipeline Lengths ............................................................................................................................ 4 Bid Items ..................................................................................................................................... 15

LIST OF FIGURES
Entire Sewer Infrastructure ......................................................................................................... 5 South Infrastructure .................................................................................................................... 6 North Sewer Infrastructure ......................................................................................................... 7 City of Coalinga
Sanitary Sewer Collection System
CCTV Inspection Services RFP
Section 1 ‐ Introduction
2 SECTION 1 ‐ INTRODUCTION

1.1. Request for Proposals
The City of Coalinga (City) is seeking proposals from qualified Sanitary Sewer Closed Circuit Television (CCTV) Inspection Service contractors. Contractors are directed to submit proposals in a sealed envelope, addressed to the City of Coalinga Public Works Director at 155 W. Durian Coalinga, CA 93210 until 2:00 pm on August 19, 2022. Each sealed envelope containing a Bid must be plainly marked on the outside as “Sanitary Sewer Collection System Close Circuit Television (CCTV) Inspection Services – Attention Public Works Supervisor” and the envelope should bear on the outside the name of the Bidder and their address.

Copies of this Request for Proposal (RFP) may be obtained at the office of AM Consulting Engineers, 5150 N. Sixth St., Suite 124, Fresno, CA 93710 at no cost. Electronic copies of this RFP can be requested by emailing taranvir.gill@am‐ce.com.

The awarded contractor will provide Sanitary Sewer Condition Assessment and CCTV Inspection services for the City’s sanitary sewer collection system in accordance with the Scope of Work (see Section 2), the Special Provisions and Technical Specifications (see Section 3) and the submitted Bid Schedule (see Section 4).

The City reserves the right to assign more or less quantities/work for the same unit price provided by the contractor in the Bid Schedule (Section 4).

Award of the Contract will be made by the City within sixty (60) days after receipt of proposals. The City will award this contract the responsible bidder with the lowest responsive bid. The CCTV work shall be completed within sixty (60) days after award. A copy of the City’s standard Contract is included in Appendix A of this RFP.

1.2. Site Location
The City of Coalinga is located in Fresno County and is approximately 43 miles northwest of the City of Avenal in Kings County.

1.3. Background
The City is a public agency that provides water and sewer service to residential, commercial, and industrial customers and for fire protection uses. According to 2021 population estimates provided by the U.S.

Census Bureau, the City serves a population of 17,465. The City owns and operates a citywide sewer collection system and a Wastewater Treatment Plant (WWTP), which provides sewer service to approximately 3,148 connections, of which 3,105 are residential dwellings. The sewer collection system includes approximately 14 miles of sewer mains ranging in 6‐inch to 24‐inch in diameter. All of the homes currently receive water and wastewater services from the City of Coalinga.

The overall condition of the sewer collection system is unknown. The older areas are believed to be in poor condition and in need of substantial repairs. The City’s maintenance staff regularly responds to problems with the collection system and spends a great deal of their time locating and/or repairing the system in response to emergency calls from the City’s residents.

City of Coalinga
Sanitary Sewer Collection System
CCTV Inspection Services RFP
Section 1 ‐ Introduction
3 The City has received funding to conduct a comprehensive sewer collection system improvement project that will assess the condition of the sewer collection system pipelines, correct existing deficiencies and prioritize the replacement of sewer lines based on their estimated remaining useful life.

City of Coalinga
Sanitary Sewer Collection System
CCTV Inspection Services RFP
Section 2 – Scope of Work
4 SECTION 2 ‐ SCOPE OF WORK

2.1. Contractor Responsibilities
Contractor shall furnish all labor, equipment and materials to:

1. CCTV inspection of approximately 111,180 LF as follows:

Pipeline Lengths
Pipe Size Total Length (LF)
6‐inch ±72,732
8‐inch ±23,462
10‐inch ±4,031
12‐inch ±1,105
15‐inch ±1,364
18‐inch ±5,987
24‐inch ±2,499
Total Length ±111,180

2. Figure 2‐1 shows an overview of the City’s entire sewer collection system and displays the sewer lines that are to be included in this CCTV work.

3. Figures 2‐2 through 2‐3 display zoomed in sections of the sewer lines that are included in the CCTV work.

4. Provide Traffic Control and applicable permits as needed, per Caltrans, or City’s requirements. All Traffic Control costs to be paid for in the unit costs for pipeline CCTV inspection.

5. Submit video and assessments in digital format to the City within two weeks of inspection.

6. Furnish all labor, equipment, and materials, to:
a. Complete two passes of a high pressure hydroflusher to remove grease and other material from the pipe such that defects are not obscured, and structural defects can be adequately viewed and properly graded.
b. Collect and Dispose of debris collected from pipeline flushing at the City’s Wastewater Treatment Facility.

Note: All labor is subject to the most current California State Prevailing Wage Determinations. CCTV inspection work must be completed by operators trained in the National Association of Sewer Service Companies (NASSCO) 7 Pipeline Assessment and Certification Program (PACP) trained operators.

MAINS TO BE

INSPECTED

MAINS TO NOT

BE INSPECTED

MANHOLES

INCLUDED IN
SURVEY

MANHOLES NOT

INCLUDED IN
SURVEY
• • •

CITY OF COALINGA

CCTV INSPECTION PROJECT
FIGURE 2-1 SEWER MAINS TO BE

INSPECTED VIA CCTV SURVEY NORTH
LEGEND
0 3,000 FT

SCALE IN FEET
FIGURE 2-2
FIGURE 2-3

MAINS TO BE

INSPECTED

MAINS TO NOT

BE INSPECTED

MANHOLES

INCLUDED IN
SURVEY

MANHOLES NOT

INCLUDED IN
SURVEY
• • •

CITY OF COALINGA

CCTV INSPECTION PROJECT
FIGURE 2-2 SEWER MAINS TO BE

INSPECTED VIA CCTV SURVEY NORTH
LEGEND
0 1,000 FT

SCALE IN FEET

MAINS TO BE

INSPECTED

MAINS TO NOT

BE INSPECTED

MANHOLES

INCLUDED IN
SURVEY

MANHOLES NOT

INCLUDED IN
SURVEY
• • •

CITY OF COALINGA

CCTV INSPECTION PROJECT
FIGURE 2-3 SEWER MAINS TO BE

INSPECTED VIA CCTV SURVEY NORTH
LEGEND
0 1,000 FT

SCALE IN FEET
City of Coalinga
Sanitary Sewer Collection System
CCTV Inspection Services RFP
Section 2 – Scope of Work
8 2.2. City’s Responsibilities
City shall be responsible for the following:

1. City will determine/prioritize schedule and location of inspections and assessments.

2. The City will notify property owners before commencing hydroflushing, CCTV, and/or other investigative work.

3. The City shall be responsible for providing a numbering system for all sewer manholes and for tagging manholes prior to the Contractor’s arrival for flushing and/or CCTV inspection.

4. City to provide Contractor with a location to park and store equipment. City will make available space at its maintenance yard or at its Wastewater Treatment Plant. City will not be responsible for any theft or vandalism to equipment while being stored at the City’s facilities.

5. City staff shall be responsible for all customer notifications, including door hangers, press releases, and telephone notifications as necessary to keep customers adequately informed.

6. City will furnish all water (at no cost to the Contractor) needed to conduct flushing operations included in the base bid. Contractor will be allowed to dispose of all material generated from flushing operations at the City’s Wastewater Treatment Facility at no cost to the Contractor.

Contractor’s equipment shall be inspected by and approved by the City so that a potential cross connection with the potable water system does not occur.

City of Coalinga
Sanitary Sewer Collection System
CCTV Inspection Services RFP
Section 3 – Special Provisions and Technical Specifications 9 SECTION 3 ‐ SPECIAL PROVISIONS AND TECHNICAL

SPECIFICATIONS

3.1. Special Provisions

1. Pipeline lengths shall be measured from centerline to centerline of access structures (e.g.

Manhole, cleanout, etc.).

2. A firm written schedule encompassing the CCTV inspection program will be submitted to the City by the Contractor for CCTV inspection a minimum of ten (10) days prior to commencement of hydroflushing and inspection. If minor modifications in schedule are necessary, the City will be notified a minimum of 24 hours prior to the change. City will prioritize the Contractor’s work and determine sequence of work.

3. Contractor shall pre‐clean the pipeline segment prior to the CCTV inspection. Pre‐cleaning shall include two passes of a high pressure hydroflusher to remove grease, and other solid or semi‐ solid material from the pipe such that defects are not obscured, and structural defects can be adequately viewed and properly graded. Contractor shall use appropriate nozzles and water pressure needed to achieve removal of such materials. Inspection of pipeline reaches that have heavy or dense material or obstructions that cannot be removed with a high pressure hydroflusher and/or the use of a hydraulic root cutter shall not proceed without approval from the City. All debris collected during cleaning shall be removed from the pipeline, quantified, characterized, and disposed of at the City’s Wastewater Treatment Plant at no cost to the Contractor. All debris must be removed from the adjacent structure and shall not be allowed to flow through to another structure.

4. All open access structures or manholes will be attended at all times, and all access structures or manholes that were sealed to control odors or entry of extraneous water will be resealed after entry.

5. All equipment will be removed from the area at the end of the workday.

6. Contractor's Traffic Safety Procedures shall conform to all applicable federal, State, City, and other local regulations and ordinances.

7. Televising shall generally be conducted in pipes flowing a maximum of 1/3 full, unless authorized by the City to do otherwise. Contractor shall adjust time of the work to correspond to low flow conditions to meet this depth requirement.

8. All footage measurements (real‐time and recorded) shall be accurate within 2 percent throughout the operating range of the equipment.

9. The speed of the camera in the sewer shall be limited to 30 LF per minute.

10. Contractor's field crews shall be alerted to and shall promptly notify the City whenever they encounter any one of the following conditions:
a. Potentially illicit connections draining into the sanitary sewer system or cross connections between the sanitary and storm drain systems.
b. Potentially hazardous materials (liquid or solid).

City of Coalinga
Sanitary Sewer Collection System
CCTV Inspection Services RFP
Section 3 – Special Provisions and Technical Specifications 10 c. Pipe collapse or blockage requiring immediate attention d. Potential network faults where drainage capability and/or safety is significantly affected and timely corrective measures are warranted.
e. Locations where the network is at variance to the maps as issued for the work. Contractor shall redline maps and submit them to the City.
f. Locations of system surcharging.
g. Locations of sulfide odor or other hazardous atmospheric conditions.

11. Contractor shall legibly note any observed field conditions including access structures, pipelines, manhole IDs, location of system as encountered in the field that differ from information shown on maps provided by the City as part of the Contract. The Contractor shall return these marked up maps with the video data and report submittals.

12. Payment shall be for televised footage. If a regular set‐up and reverse set‐up were both used, payment shall only be for the televised footage for one full length of the manhole‐to‐manhole inspection and cannot exceed actual length of the pipe.

13. Scope of services may involve inspection of sewer laterals on public and private property.

14. Contractor must be equipped to provide recorded CCTV inspections on portable hard drives, and must be able to provide CDs or DVDs for specific inspections upon request.

15. Video data and reports shall be submitted within 2 weeks after the work is completed.

16. No travel time compensation will be provided.

17. Extra work, as requested by the City, shall be billed on a time and materials basis based upon the hourly rate sheet submitted with the bid.

18. All CCTV inspection submittals shall be identified beginning with the upstream structure ID followed by the downstream structure ID following the City’s numbering system.

3.2. Technical Specifications:

This closed‐circuit television (CCTV) survey and recording standard is intended to provide a baseline of existing conditions in the sewer collection system. All CCTV data collecting and recording activities shall follow and conform to the minimum requirements of this document.

This CCTV survey standard encompasses the following:

3.2.1. Field Data Collecting Practices
All CCTV recording practice will be evaluated against these standards.

1. All recordings shall be in color with the ability to achieve proper balance of tint and brightness.

The loss of color or severe redness due to equipment malfunction, and black and white pictures irrespective of quality may be cause for rejection.

2. All pictures (recordings) shall be in focus, properly illuminated with good contrast, adequate color and tint, and without distortion or outside interference. Illumination shall be adjustable and evenly spread around 360 degrees of the sewer perimeter without loss of contrast, flare out of picture or shadowing. Lighting and camera quality shall be suitable to allow a clear in‐focus picture City of Coalinga
Sanitary Sewer Collection System
CCTV Inspection Services RFP
Section 3 – Special Provisions and Technical Specifications 11 of a minimum of ten linear feet of the entire periphery of the sewer pipe. The lighting for the camera shall minimize glare.

3. Televising will be performed during low flow periods such that the water depth is no greater than 30 percent of the diameter of the pipe or greater than 6 inches. It will be the intent to be able to view approximately 70 percent of the pipe periphery. Televising during wet weather may be conducted if authorized by City.

4. The camera operation may be cable‐pulled or self‐propelling and may record moving forward or on a reverse pull depending on the pipeline conditions. The preferred direction is forward from upstream to downstream. Reverse camera direction shall be allowed only if access for forward inspection is impeded or if a reverse inspection is needed to complete inspection of an entire pipe segment where an obstruction was encountered in the forward direction. Camera travel speed shall not exceed 30 feet/minute.

5. The camera lens must be kept clean and clear and any fogging due to oil, grease, or other water content or debris that obscures the lens shall be cleaned off before proceeding with the recording operation.

6. The camera lens must remain above the visible water level and may submerge only while passing through clearly identifiable line sags.

7. The camera shall be stopped for a minimum of 5 seconds at every lateral, broken pipe, root intrusion, or other defect or feature. The camera shall be stopped for a full minute at flowing, undocumented connections, and if needed, pulled back and re‐televised to ensure a clear recording of the connection.

8. If needed, the lens and lighting shall be readjusted to ensure a clear, distinct, and properly lighted feature.

9. Camera units shall have adjustable supports and shall be set so the camera axis is generally at the centerline of the pipe. The camera must be able to pan, tilt, and rotate and have a minimum 360 x 270 degree rotation.

10. All recordings shall have an audio descriptive narration by the CCTV operator. The operator shall clearly identify in the audio all important features: date, time, project, street names, structure numbers, camera direction, pipe size and material, all wye‐tee junctions, all laterals, taps, breaks, roots, or other defects in accordance with the standards specified hereof. All laterals shall be called out and include the operator's estimate of the diameter, material type, and whether it is an active or inactive lateral.

11. Screen text shall be clearly displayed on a contrasting background. Startup screen must include at a minimum: the project number or name, upstream and downstream manhole IDs, location (street), date and time, and camera direction. During CCTV, the screen must show running footage (distance traveled) and observation code at each defect or construction feature recorded.

12. A still image photograph shall be taken of each defect and construction feature recorded.

13. Each structure‐to‐structure segment shall be recorded as a separate inspection. If the inspection continues through a structure, a new video recording and inspection record shall be started at each structure location. If a structure not shown on the City’s maps is encountered during City of Coalinga
Sanitary Sewer Collection System
CCTV Inspection Services RFP
Section 3 – Special Provisions and Technical Specifications 12 inspection, Contractor shall locate the structure, and a temporary structure ID shall be assigned in accordance with guidelines provided by the City and a new video recording and inspection record started at that location.

3.2.2. CCTV Inspection Data Standards and Deliverables Format CCTV inspection data shall be recorded in accordance with the most current version of NASSCO PACP standards, including inspection (header) information and inspection observation data. CCTV inspection software used shall be capable of recording data using PACP standards and exporting inspection data to a standard PACP compliant database format. For each inspection, the contractor shall provide an inspection report (hard copy and electronic file format) that includes the following information:

1. Street and closest address.

2. Upstream and downstream manhole IDs of inspected segment

3. Date and time of CCTV inspection

4. Pre‐cleaning date (unless completed by City)

5. Type of pre‐cleaning (unless completed by City)

6. Quantity and type of debris removed by cleaning (unless completed by City)

7. Camera direction

8. Pipe diameter

9. Pipe material

10. Pipe joint length

11. Pipe map length (if provided by City maps)

12. Surveyed (inspected) length

13. Footage location and description of all conditions and construction features observed in accordance with PACP standards

14. PACP structural, O&M, and overall quick ratings and pipe ratings In addition, the contractor shall provide a summary listing of all inspected segments by upstream/downstream manhole ID listing date of inspection, surveyed length, whether or not the inspection of the entire pipe segment was complete and if a reverse set‐up was required to complete the inspection.

The contractor shall provide complete inspection data with associated video and still image files. All video and still image file names shall include at a minimum the pipe segment identifier (upstream and downstream manhole IDs) and the inspection date, plus other relevant information necessary to identify the file content. Data shall be provided in both the format of the CCTV software used as well as a PACP exchange database. For the software used, the contractor shall also provide an associated viewer program if not otherwise available for public download from the internet. Contractor shall use a PACP certified software.

In addition to electronic deliverables, contractor shall provide 2 copies of a report compiled in 3‐ring binders containing the maps of the inspected segments (annotated as needed with discrepancies identified during the field work); summary listing of inspected segments as described above; report for each inspection that includes the information listed above; and a condition assessment summary that includes a listing of the segments with noted maintenance defects and structural defects, a description of the defect, and recommended follow‐up corrective measures for the City’s consideration.

City of Coalinga
Sanitary Sewer Collection System
CCTV Inspection Services RFP
Section 3 – Special Provisions and Technical Specifications 13 The contractor shall be responsible for conducting quality assurance/quality control (QA/QC) review of all inspection data prior to submittal of deliverables.

3.2.3. CCTV Video and Data Review
All CCTV survey video and data shall be subject to the review process as described herein. The Contractor shall provide an acceptable picture that is distinct, clear, properly illuminated, of good contrast and without distortion. The Contractor shall provide accurate PACP coding of information on pipe segment location and manhole identifiers, diameter, material, construction features, and defects observed.

3.2.3.1. General Policy

1. All CCTV video will be reviewed for acceptability of quality based on the minimum standards established herein, and the CCTV reports and data will be checked against the visible features.

2. A CCTV review form shall be completed conforming to the attached standards and marked with appropriate acceptability or unacceptability condition.

3. Videos will be viewed to check for acceptability or unacceptability.

4. While all videos shall conform to the minimum acceptable standards described herein, the City may in isolated cases accept a line segment recording on the provision that all or a part of the line is sufficiently visible to permit a fairly accurate assessment and design evaluation without doubt or questionable concern.

5. Reviewing the acceptability of a line segment embodies the line from structure to structure. If only a portion of a video is unacceptable, the entire video segment will be deemed unacceptable and must be re‐recorded from manhole to manhole. A line that is partially recorded and is incomplete due to an excusable condition (i.e., physical obstruction that prevents the passage of the camera) will be accepted for the recorded portion only. Payment will be made for the footage of pipe with PACP coding and grading.

6. CCTV inspection reports will be evaluated against the video and the instructions hereof for accuracy and completeness.

3.2.3.2. Specific Guidelines

1. ILLUMINATION: The picture while moving forward or on the reverse run should be of adequate light to clearly ascertain with certainty cracks or fractures and their severity in addition to the obvious features (i.e., laterals and joints).

2. FOCUSING: The picture must be clear and distinct without being obscured by dirty lenses, foggy pipeline condition, or out of focus due to lack of operator alertness.

3. COLOR: Color pictures when specified shall be of true and adequate color and tint, free from interference and at least 70 percent of the pipe periphery shall be visible above the waterline.

Loss of color for all or a part of a line may be cause for rejection.

4. ZOOM: The camera must be capable of providing a digital zoom or mechanical zoom to allow for viewing up service laterals as necessary.

City of Coalinga
Sanitary Sewer Collection System
CCTV Inspection Services RFP
Section 3 – Special Provisions and Technical Specifications 14 5. RADIO FREQUENCY LOCATING: Camera shall be capable of broadcasting a radio frequency that can be used with a locating device to pinpoint horizontal and vertical locations. Contractor shall furnish camera and locating device, as well as, staff trained in their use.

6. INSIDE PIPE CONDITIONS: Heavy water flow exceeding the foregoing established criteria will be cause to reject the line segment recorded. Surcharging and flooding of the camera lens will not be an excusable condition if it has been artificially created by an upstream surge; roots or debris that create a barrier of the flow or as a result of daytime cycled flow increase. Any flow where the camera towing bridle is underwater and is not clearly a line sag condition will, in general, be unacceptable recording conditions and the line segment subject to rejection. Root conditions will be an acceptable excusable condition only when a single pass of the hydraulic root cutter has been performed. The operator shall stop at each defect or identifying feature (i.e., a lateral, cracked pipe, hole in pipe) for 5 seconds.

7. MISCELLANEOUS UNACCEPTABLE DEFECTS: Loss of vertical hold which has an impact on the ability to read and interpret the video shall constitute a cause for rejection. Incorrect upstream or downstream manhole identifications shall be cause for rejection if the identity of pipeline cannot be determined and corrected in the database prior to final data submittal.

All line segments must be recorded complete from access point to access point on the same medium in a continuous run (unless a reverse inspection is needed due to an obstruction that prevents completion of the inspection in a single run). If more than a single video file is required for the inspection, then the files must be linked to the same inspection data record, and the file names clearly identified as part of the same inspection.

Continuous footage readings for identifying the location of defects must be accurate to within a ±2 percent tolerance. Defect identifications are to be called out and recorded to the nearest 0.1 foot. Any inaccuracy in the continuous footage meter or identified defects or features which leave a doubt as to the accuracy of the locations or total length shall render the line segment recording as unacceptable. If the operator has acknowledged that the forward run is unacceptable and has decided to re‐record on the reverse pass, the operator must ensure: 1) the footage markings are correct; and 2) a stop at each feature for 5 seconds for an overall effect of performing a complete re‐recording operation on the reverse pass.

Any other unidentifiable defect such as equipment interference or malfunction, blurred or obscured images from an unknown source that detracts from the ability to completely and with reliable accuracy to interpret the video shall constitute a basis for rejection.

City of Coalinga
Sanitary Sewer Collection System
CCTV Inspection Services RFP
Section 4 – Proposal Requirements
15 SECTION 4 ‐ PROPOSAL REQURIEMENTS

4.1. Bid Schedule
Contractor shall complete the following table and submit it with the proposal:

Bid Items
Pipe Size Length Hydroflushing CCTV Inspection
Diameter (inch) Linear Feet Unit
Cost
Total
Cost
Unit
Cost
Total
Cost
6‐inch ±72,732
8‐inch ±23,462
10‐inch ±4,031
12‐inch ±1,105
15‐inch ±1,364
18‐inch ±5,987
24‐inch ±2,499
Subtotal ±111,180
Grand Total
Please note:
 Assume that pipes of unknown diameter are 6” or 8”. An adjustment will be made upon billing to reflect the actual diameter and payment will be at the unit cost for the diameters shown in the Bid Schedule above.
 All labor is subject to the most current California State Prevailing Wage Determinations.

4.2. Additional Proposal Content Requirements
Contractor’s proposal shall include the following items:

1. Describe the qualifications of your firm including the past five (5) years of experience performing projects that are similar in size and scope to that identified in this RFP.

2. Identify specific personnel who will be assigned to this project along with their title within the firm and contract information.

3. Provide a list of client references with names, titles and contact information.

City of Coalinga
Sanitary Sewer Collection System
CCTV Inspection Services RFP
Appendix A – Standard Contract

APPENDIX A

STANDARD CONTRACT
F:\2019\19-324\AM Consulting\CCTV RFP\Form of Contract_Rev.docx CC-1

CONTRACT
THIS CONTRACT, is made by and between , hereinafter called the Contractor, and the City of Coalinga, hereinafter called the Owner.

WITNESSETH:

The Contractor and the Owner, for the consideration hereinafter stated, agree as follows:

1. SCOPE OF WORK.

The Contractor agrees to furnish all labor and materials, including tools, implements, and appliances required, and to perform all the work in a good and workmanlike manner, free from any and all liens and claims of mechanics, teamsters, draymen and laborers required for the

SANITARY SEWER COLLECTION SYSTEM

CLOSED CIRCUIT TELEVISION (CCTV) INSPECTION SERVICES
as detailed in the Request for Proposals prepared by AM Consulting Engineers, hereinafter called the Engineer.

2. CONTRACT DOCUMENTS.

The term Contract includes all “Contract Documents” which include the following:

A. Request for Proposals
B. Wage Scale (Prevailing Wages)
C. Addenda and Bulletins
D. Contractors Bid Proposal hereto attached
E. This Contract
In the event of a conflict between this Contract and any portion of the Request for Proposals, to the extent of such conflict, this Contract shall control.

3. COMPENSATION.

The Owner agrees to pay the Contractor for the performance of the Contract the sum of ($ ).

It is understood that said price is based upon the estimated quantities set forth in the Proposal; and upon completion of the project, the final contract price shall be revised, if necessary, to reflect the true quantities used at the stated unit price thereof as contained in the Contractor’s Proposal hereto attached.

4. SUSPENSION OF THE WORK.

A. General: The Work may be suspended in whole or in part when determined by the Engineer that the suspension is necessary in the interest of the Owner. The Contractor shall comply immediately with any written order of the Engineer. Such suspension shall be without liability to the Contractor on the part of the Owner except as otherwise provided in subsection 7C.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve Four (4) Task Orders with the City Engineer for the ATP 5 Polk West Safety Improvements Project
Meeting Date: Thursday, October 6, 2022
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

Staff is recommending Councilauthorize the Assistant City Manager to execute four (4) engineering task orders with Tri-City Engineering related to the ATP 5 Grant Funded Project.

II. BACKGROUND:

The City of Coalinga applied for and received both ATP and CMAQ grants funds to support the East Polk Street Bike/Ped Safety and Connectivity Initiative. The project includes the installation of sidewalk, curb ramps, curb and gutter, drive approaches, crosswalk striping, and a Class I multi-use trail (between Merced and Willow Springs). The various sidewalk, curb ramps and curb and gutter improvements are expected to occur in the neighborhoods both the north and south of Polk street between Garfield and Hayes.

III. DISCUSSION:

The City Engineer has submitted task orders for design engineering, environmental, right-of-way and construction engineering. All task orders have been attached for the Council's consideration.

IV. ALTERNATIVES:

Do not authorize the Assistant City Manager to execute the four (4) task orders submitted by the City Engineer.

V. FISCAL IMPACT:

The totalauthorized amount for all four (4) task orders is $319,800.00. These expenses will be covered by the grant proceeds from CMAQ, ATP and Caltrans funding commitments.

ATTACHMENTS:

File Name Description
2964WO~2.DOC Design Engineering Work Order
2964_Work_Order_ENV_Engineering_E_Polk_Bike_Ped_Safety___Connectivity_Initiative.docx Environmental Engineering Work Order 2964WO~3.DOC ROW Engineering Work Order
2964WO~1.DOC Construction Engineering Work Order

PROFESSIONAL SERVICES WORK ORDER

PLANS, SPECIFICATIONS AND ESTIMATES (PS&E)

DESIGN ENGINEERING
This agreement entered into the day of , 20 22 between City of Coalinga (hereinafter called the Client) and the Consultant Tri City Engineering (hereinafter called Consultant) for services in connection with the following project: Coalinga East Polk Street Bike/Ped Safety and Connectivity Initiative. The Client and Consultant's rights, duties, and obligations hereunder will be performed in accordance with the terms and conditions of the Agreement for Professional Services between Client and Consultant dated October 26, 2021 which is fully incorporated herein by reference.

I. Scope of Services. The Consultant's services will consist of the following:
 Develop final design and analysis for City staff review; includes ½ mile Class I trail, sidewalks, curb ramps, crosswalks and ½ mile Class II bikeway construction impacts on existing development on proximity to adjoining property owners and future development on Polk Street, Preliminary construction cost estimates, City Staff meetings to review design, issues and costs.  Prepare 1 set of Class I Trail, sidewalks, curb ramps, crosswalks and Class II bikeway Improvement Plans; includes design engineering and final working drawings of Polk Street Class I Trail Segment, East Polk Street between West Glenn Avenue, East Roosevelt Street, Warthan Street and Willow Springs Avenue construct sidewalks, curb ramps, crosswalks ½ mile Class I trail and ½ mile Class II bikeway.
 State Water Resources Control Board General Permit; includes preparation of NPDES General Permit (NOI), Rainfall Erosivity Waiver, Contractor Compliance.  Prepare Bidding Documents and Final Engineers Cost Estimate for New Multi-Trail Improvements and Release for Bidding; includes specifications, addendums, public advertising of project.
 Provide Project Management during bidding process including “Request for Information” through advertisement period. Supervise Contractor Bid opening and develop Contractor bids spread sheet summary for City Manager review. Prepare draft staff report for City Council Public Hearing and assist City Manager with award of bid.
 Topographic Field Survey; includes; topographic field survey of project limits, survey data reduction and calculations, Topographic Survey Base Map layout and preparation.  Federal Compliance: Federal Authorizations; Preliminary Engineering, Construction, Award Package, Close Out Package and processing reimbursements through Caltrans.

II. Additional Services. Any services not specifically provided for under Section I above shall be Additional Services. Only if mutually agreed to in writing by client or consultant shall consultant perform such additional services.

III. Consultant's Compensation. In consideration for Consultant providing the services noted above, the Client agrees to compensate the Consultant as follows:

PS&E Design Engineering Package:
$164,400.00
Retainer. The Client shall make an initial payment of -0- dollars ($0.00) (retainer) upon execution of this Agreement. This retainer shall be held by the Consultant and applied against final invoices.

Payment Due. Invoices shall be submitted by the Consultant monthly, are due upon presentation, and shall be considered past due if not paid within ten (10) calendar days of the due date.

Interest. If payment in full is not received by the Consultant within 30 calendar days of the due date, invoices shall bear interest at one-and-one-half (1.5) percent of the PAST DUE amount per month, which shall be calculated from the invoice due date. Payment thereafter shall first be applied to accrued interest and then to the unpaid principal.

Collection Costs. If the Client fails to make payments when due and the Consultant incurs any costs in order to collect overdue sums from the Client, the Client agrees that all such collection costs incurred shall immediately become due and payable to the Consultant. Collection costs shall include, without limitation, legal fees, and expenses, court costs, collection bonds and reasonable Consultant staff costs at standard billing rates for the Consultant’s time spent in efforts to collect.

This obligation of the Client to pay the Consultant’s collection costs shall survive the term of this agreement or any earlier termination by either party.

Set-offs, Back charges, Discounts. Payment of invoices shall not be subject to any discount or set-offs by the Client, unless agreed to in writing by the Consultant. Payment to the Consultant for services rendered and expenses incurred shall be due and payable regardless of any subsequent suspension or termination of this Agreement by either party.

In witness thereof, the parties hereto have accepted, made and executed this agreement upon the terms, conditions and provisions above stated, the day and year first above written.

Consultant: By Client: By
Signature Signature
Name: Daniel E. Jauregui Name: Sean Brewer
For: Tri City Engineering For: City of Coalinga
Title: President Title: Assistant City Manager
Address: 4630 W Jennifer Ave #101 Address: 155 W. Durian Ave Fresno, CA 93722 Coalinga, CA 93210
Reference: 2964PS&E

PROFESSIONAL SERVICES WORK ORDER

ENVIRONMENTAL STUDIES & PERMITS
This agreement entered into the day of , 20 22 between City of Coalinga (hereinafter called the Client) and the Consultant Tri City Engineering (hereinafter called Consultant) for services in connection with the following project: Coalinga East Polk Street Bike/Ped Safety and Connectivity Initiative. The Client and Consultant's rights, duties, and obligations hereunder will be performed in accordance with the terms and conditions of the Agreement for Professional Services between Client and Consultant dated October 26, 2021 which is fully incorporated herein by reference.

I. Scope of Services. The Consultant's services will consist of the following:
 Environmental Certification Package: Consultant will prepare in accordance with Caltrans Local Assistance Procedures Manual an Exhibit 6-A Preliminary Environmental Study (PES) Form and Certification.

III. Consultant's Compensation. In consideration for Consultant providing the services noted above, the Client agrees to compensate the Consultant as follows:

Environmental Certification Package:
$ 26,500.00
Retainer. The Client shall make an initial payment of -0- dollars ($0.00) (retainer) upon execution of this Agreement. This retainer shall be held by the Consultant and applied against final invoices.

Payment Due. Invoices shall be submitted by the Consultant monthly, are due upon presentation, and shall be considered past due if not paid within ten (10) calendar days of the due date.

This obligation of the Client to pay the Consultant’s collection costs shall survive the term of this agreement or any earlier termination by either party.

In witness thereof, the parties hereto have accepted, made and executed this agreement upon the terms, conditions and provisions above stated, the day and year first above written.

PROFESSIONAL SERVICES WORK ORDER

RIGHT OF WAY ENGINEERING
This agreement entered into the day of , 20 22 between City of Coalinga (hereinafter called the Client) and the Consultant Tri City Engineering (hereinafter called Consultant) for services in connection with the following project: Coalinga East Polk Street Bike/Ped Safety and Connectivity Initiative. The Client and Consultant's rights, duties, and obligations hereunder will be performed in accordance with the terms and conditions of the Agreement for Professional Services between Client and Consultant dated October 26, 2021 which is fully incorporated herein by reference.

I. Scope of Services. The Consultant's services will consist of the following:
 Right-of Way Certification Package: Consultant will work with the City's Assistant City Manager and Consulting Appraiser to coordinate the entire acquisition process which shall include coordinating with Caltrans “Right-of-Way” Division and acquiring Caltrans “Right-of-Way Certification. Providing assistance with "turn-key" appraisal, acquisition, title, escrow services, preparation of legal description and plat necessary to acquire one (1) Multi-Trail easement and one (1) temporary construction easement.

III. Consultant's Compensation. In consideration for Consultant providing the services noted above, the Client agrees to compensate the Consultant as follows:

Right of Way Certification Package:
$ 17,500.00
Retainer. The Client shall make an initial payment of -0- dollars ($0.00) (retainer) upon execution of this Agreement. This retainer shall be held by the Consultant and applied against final invoices.

Payment Due. Invoices shall be submitted by the Consultant monthly, are due upon presentation, and shall be considered past due if not paid within ten (10) calendar days of the due date.

This obligation of the Client to pay the Consultant’s collection costs shall survive the term of this agreement or any earlier termination by either party.

In witness thereof, the parties hereto have accepted, made and executed this agreement upon the terms, conditions and provisions above stated, the day and year first above written.

PROFESSIONAL SERVICES WORK ORDER

CONSTRUCTION ENGINEERING
This agreement entered into the day of , 20 22 between City of Coalinga (hereinafter called the Client) and the Consultant Tri City Engineering (hereinafter called Consultant) for services in connection with the following project: Coalinga East Polk Street Bike/Ped Safety and Connectivity Initiative. The Client and Consultant's rights, duties, and obligations hereunder will be performed in accordance with the terms and conditions of the Agreement for Professional Services between Client and Consultant dated October 26, 2021 which is fully incorporated herein by reference.

I. Scope of Services. The Consultant's services will consist of the following:
 Construction Coordination; Coordinate administrative, inspection, quality assurance, materials testing activities. Coordinate Contractors pre-construction meeting, project site meetings, punch list, project closeout activities, Staff Report to Council authorizing Notice of Completion/Project Acceptance filing. Coordinate Response to Contractors Request for Information, Construction Clarifications and Project Inspectors Request for Information, Supervise Contractor Construction Site Meetings.  Product Submittals; review contractor product submittals for compliance with the Project Plans and Specifications.
 Labor Compliance: Perform labor compliance task, including verifying Certified Payrolls, Subcontractor Utilization and Labor Interviews.
 Progress Reports: Review daily progress reports addressing progress of the work, the project schedule to include City Public Works Inspectors provided daily photographs documenting the progress of the work.
 Contract Change Orders: Prepare Change Orders in compliance with the plans and specifications for City of Coalinga approval.
 Progress Payments: Review contractor’s initial schedule of values. Reconcile and document items of work in compliance with the plans and specifications; Review monthly progress payments for compliance with Federal funding and City of Coalinga funding procedures for City approval. Maintain Federal Funding reporting compliance in accordance with Caltrans Local Assistance Program Guidelines.

III. Consultant's Compensation. In consideration for Consultant providing the services noted above, the Client agrees to compensate the Consultant as follows:

Construction Engineering
$102,900.00
Sub-Consultant provided Soils Engineering. R-Value/Compaction Testing Fee:

Geotechnical Engineering
$8,500.00
Retainer. The Client shall make an initial payment of -0- dollars ($0.00) (retainer) upon execution of this Agreement. This retainer shall be held by the Consultant and applied against final invoices.

Payment Due. Invoices shall be submitted by the Consultant monthly, are due upon presentation, and shall be considered past due if not paid within ten (10) calendar days of the due date.

This obligation of the Client to pay the Consultant’s collection costs shall survive the term of this agreement or any earlier termination by either party.

In witness thereof, the parties hereto have accepted, made and executed this agreement upon the terms, conditions and provisions above stated, the day and year first above written.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize Purchase two (2) Shade Structures for the Small Package Outdoor Fitness Equipment at Centennial Park and Sandalwood Park Under the Parks Per Capital Grant
Meeting Date: Thursday, October 6, 2022
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

Staff is requesting City CouncilAuthorization to Purchase two (2) Shade Structures from Southern Hemisphere Shades to cover the recently purchased and delivered Greenfield Outdoor Fitness Small Package Outdoor Fitness Equipment at Centennial Park and Sandalwood Park under the Parks Per Capital Grant. The totalamount for both shades are $36,554.57.

II. BACKGROUND:

The City of Coalinga was allocated $187,000 in parks per capital funding in 2019 for park improvements. On September 2, 2021 the City Councilapproved the scope of work for Centennial Park and Sandalwood Park by purchasing and installing Outdoor Fitness equipment which includes seven (7) stations and signage at each park location. It would be installed on a concrete slab and the City would also installa large shade structure over the outdoor fitness area. Purchase and delivery of Greenfields exercise equipment has already been completed.

Request for Proposal (RFP) 22-005-01 sought proposals from qualified vendors for the design and delivery of shade structures at both parks. Installation of the Fitness Equipment, Shade Sails, and other construction items willall be performed by a separate contractor as part of a separate Invitation to Bid.

Basis of the design for the cost proposal is a square and rectangular hip shade structure. The RFP also gave vendors the opportunity to provide proposals for alternative designs of their choosing. The budget allocated to shade structures at each park is approximately $25,000.

III. DISCUSSION:

The RFP was distributed to several known vendors, as wellas advertised on the Fresno and Tulare-Kings County Builders Exchanges, and the City of Coalinga website. The RFP which was issued on August 18, 2022, remained available for 4 weeks until the September 22, 2022 submission deadline. The RFP is provided as an attachment to this report.

Tri City engineering received electronic proposals from the following vendors:

Miracle Playsystems
Park Planet
Southern Hemisphere Shades
USA Shade
It was quickly determined that the alternative design options provided by each vendor fell outside the allocated budget for the shade structures. Proposals were evaluated based on responsiveness to the RFP and criteria, design and aesthetics, quality and warranty, overallcost, and product availability and lead times.

All proposals received met the minimum requirements of the RFP. In addition to cost breakdowns, vendors provided technical specifications, drawings, warranty information, and lead times. All submittals were received by the 4:00PM deadline on September 22, 2022.

All proposed hip structures have 10’ entry heights, 4 steelcolumns, HDPE shade fabric, with pier footing installation. Steel posts, wires, and tensioners seem to be equivalent in nature. Fabric and Frame colors are rainforest green as specified. All proposals meet minimum requirements. Primary designs are equivalent products.

All vendors utilize the same fabric in their designs with the exception of USA Shade. All fabrics are flame resistant and provide 96% UVR protection in the color green. There is no apparent distinction between Alnet Extrablock fabric and the Shadesure fabric utilized by USA Shade.

Southern Hemisphere Shades provided the lowest lump sum proposals for primary design with $18,519.21 and $18,035.36 for Centennialand Sandalwood Parks respectively. Miracle Playsystems is approximately 20% higher and came in second. Park Planet is a close third, and USA provided the most expensive option.

It is recommended that the City of Coalinga Award Southern Hemisphere Shades with the contract to design and deliver shade structures for Centennialand Sandalwood parks. Their primary design proposal meets all the specified requirements, and their low bid willallow for savings on the project.

IV. ALTERNATIVES:

Do not go with staff's recommendation and direct staff accordingly.

V. FISCAL IMPACT:

The authorization amount for this purchase is $36,554.57 paid for from grant proceeds.

ATTACHMENTS:

File Name Description
RFP_22-005-01_Proposal_Summary.pdf RFP 22-005-01 Proposal Summary RFP_22-005-01_Shade_Structure.pdf RFP Shade Structure
Southern_Hemisphere_Shades.pdf Southern Hemisphere Shades Proposal PW_22-005_Park_Exercise_Equipment_Plan_Set.pdf Park Exercise Equipment Plan Set City of Coalinga
RFP 22-005-01 Shade Structures for Sandalwood and Centennial Parks Submission Deadline: 9/22/2022
Location 1: Centennial Park Unit Total comment Total comment Total comment Total comment Primary Design LS $ 22,208.53 hip canopy $ 25,151.54 hip canopy $ 18,519.21 hip canopy $ 45,515.44 hip canopy Alternate Design 1 (if any) LS $ 35,640.58 dbl mariner $ 29,450.61 hypar sail $ 29,295.74 peak $ 61,783.74 hypar sail Alternate Design 2 (if any) LS $ 29,543.56 hypar sail $ 22,794.30 hypar sail $ 67,027.78 mariner Location 2: Sandalwood Park
Primary Design LS $ 24,164.62 hip canopy $ 22,972.04 hip canopy $ 18,035.36 hip canopy $ 49,241.06 hip canopy Alternate Design 1 (if any) LS $ 38,561.11 dbl mariner $ 29,292.59 hypar sail $ 28,328.05 peak $ 64,722.09 hypar sail Alternate Design 2 (if any) LS $ 29,923.88 hypar sail $ 22,269.04 hypar sail $ 67,937.03 mariner Please note that posting of Request for Proposal (RFP) Proposal Summary is informational only. RFP's are subject to evaluation by a select committee and the decision is made based upon weighted factors which include (but are not limited to) pricing. The summary table does not represent a notice of award but only the proposals received. Vendors shall not take any action until the award decision is posted and contract/purchase order has been issued. No award decision has been made at this time.

Miracle Playsystems
4 USA Shade
Proposal Summary
1 2
Park Planet
3 Southern Hemisphere Shades
F:\Docs\2900's\2915 CA Park Grant Program - Sandalwood & Centennial\RFP Shade Structure\Proposals Received\RFP 22-005-01 Proposal Summary.xlsx Date Printed: 9/27/2022, 11:32 AM
Shade Structures for Centennial &
Sandalwood Parks
RFP 22-005-01 - 1 - Request for Proposals (RFP)
REQUEST FOR PROPOSALS:

SHADE STRUCTURES
FOR

SANDALWOOD AND CENTENNIAL PARKS
RFP 22-005-01
Issue Date: Thursday, August 18th, 2022
Submission Deadline: Thursday, September 22nd, 2022 at 4:00 pm Prepared by:

Tri City Engineering
4630 W. Jennifer Ave, Suite 101
Fresno, CA 93722-6415
Shade Structures for Centennial &
Sandalwood Parks
RFP 22-005-01 - 2 - Request for Proposals (RFP)

PROPOSAL INTENT
The City of Coalinga seeks proposals from qualified vendors for the design and delivery of shade structures for Centennial and Sandalwood parks located in Coalinga, CA 93210. One (1) shade structure is needed at each park.

Installation of the shade structures will be performed by City Contractor as part of the City’s Park Exercise Equipment project which includes construction of connecting sidewalks, perimeter curb, poured in place rubber surfacing, and outdoor exercise equipment at the two parks. Shade structures are to be delivered to City of Coalinga Public Works Department, 135 E. Sacramento Street, Coalinga, CA 93210.

While the primary design specification calls out rectangular and square hip shelters, the city would also like to receive alternate design proposals that fit the site conditions and use. The focus shall remain in providing shade for the users of the new outdoor exercise equipment area being constructed by others. Examples of alternate designs may be those with multiple canopy structures, layered sails, or 4 point hypar sails.

Preliminary site plans for both Centennial and Sandalwood Parks are included as Attachment 1 of this RFP. No site visit is required, and no pre-bid meeting will be held.

SCOPE OF WORK
The selected vendor shall perform the following services to provide one (1) shade structure for Centennial Park and one (1) shade structure for Sandalwood Park once awarded:

1. Submit shop drawings and product specifications for proposed structure and all accessories for review and approval to include:
a. Plans, elevations, and sections showing all sides of the proposed structure b. Structural calculations and footing details
c. Installation instructions
d. Design signed and sealed by a licensed Engineer

2. Work with City of Coalinga to finalize materials, finishes and colors.

3. Deliver complete shade structure to City of Coalinga Public Works Yard, 135 E. Sacramento Street, Coalinga, CA 93210.

SPECIFICATIONS

1. Primary basis of design shall be rectangular or square hip canopy. a. 10’ entry height
b. (4) steel columns conforming to ASTM standards, factory welded and watertight. c. High density polyethylene (HDPE) shade fabric
d. Drilled pier footing
e. Color
a. Fabric: rainforest green or equivalent.
b. Frame: rainforest green or equivalent
f. Dimensions
a. Centennial Park: 30’x44’ (may vary)
b. Sandalwood Park: 36’x36’ (may vary)

2. Deviations from rectangular or square hip canopy may be accepted in the alternate designs

PROPOSAL
The following are to be included in every bid:

1. Proposal Form

2. Primary design and up to two (2) alternate design proposals for each location containing the following:
a. Plan view and section/elevation or 3D type rendering of proposed structure. b. Technical specifications
c. Comprehensive Quote containing the following:
i. Product Model Unit Price
ii. Shipping/Handling Costs
iii. Sales tax
iv. Engineering fee
v. Lump sum price
d. Shipping lead times
e. Manufacturer’s product warranty
i. Structural support components
ii. Shade sails
f. Contact representative
Shade Structures for Centennial &
Sandalwood Parks
RFP 22-005-01 - 3 - Request for Proposals (RFP)

PROPOSAL SUBMISSION
Proposals must be submitted by 4:00pm PST, September 22nd, 2022 to the City Engineer’s Office Dropped off* or mailed to: Tri City Engineering
Attn: Christopher Marks
4630 W. Jennifer Ave, Suite 101
Fresno, CA 93722
*Hours: Mon-Thurs 7am-4pm
Emailed to: Christopher Marks
[email protected]
RFP title, submission deadline, and the Proposer’s name should appear on the face of the envelope or in the email subject line.

INQUIRIES/ADDENDA

1. Direct all questions to Christopher Marks, Tri City Engineering, Inc., [email protected] or (559) 447-9075

2. Clarifications requested by vendors must be in writing and must be received not less than 72 hours before the submission deadline. The reply will be in the form of an addendum, a copy of which will be provided in writing to all known proposers who received the original RFP.

3. Any verbal communications are non-binding.

EVALUATION/ACCEPTANCE
After the submission deadline, City of Coalinga Public Works Department staff as well as City Engineer will review and evaluate the proposals based on the following:

1. Responsiveness to the RFP and criteria

2. Design and Aesthetics

3. Quality and Warranty

4. Overall Cost

5. Product availability and lead times
Based on the proposal evaluations, the Public Works Department staff and City Engineer will make Proposer/design recommendations to the City of Coalinga City Council. The City Council will make the final determination at the October 6th, 2022 meeting and an agreement will be negotiated with the selected Proposer.

The City reserves the right to make minor changes to the selected design within the scope and budget with the selected Proposer. RFP outcome will be released following City Council decision.

TERMS AND CONDITIONS

1. Late proposals cannot be accepted.

2. Proposals shall be valid for a minimum period of (60) days from submission deadline.

3. Proposals may be modified or withdrawn by an authorized representative of the vendor by formal written notice prior to the submission deadline.

4. The contents of any proposal received shall become the contractual obligations upon the execution of a contract by authorized representatives of both the City and the Proposer. Failure of the successful Proposer to accept these obligations my result in cancellation of the award.

5. This RFP does not commit the City to enter into a contract.

6. The City reserves the right to reject any and all proposals, and to waive minor irregularities in any proposal.

7. The City reserves the right to select any proposal when such action is considered to be in the best interest of the City.

8. The City reserves the right to accept other than the lowest offer.

9. The City reserves the right to exercise discretion and apply its judgement with respect to selection of any proposals submitted.

10. The City reserves the right to request clarification of information submitted, and to request additional information from any proposer.

11. The City shall not be responsible for any costs incurred by the firm in preparing, submitting, responding to requests for clarifications or additional information, or presenting its response to the RFP.

Shade Structures for Centennial &
Sandalwood Parks
RFP 22-005-01 - 4 - Request for Proposals (RFP)

PROPOSAL FORM
RFP 22-005-01
The undersigned offers and agrees to furnish all items, upon which the prices are quoted, at the price set opposite each item, if this Proposal is accepted within sixty (60) days of the submission due date.

Proposer acknowledges receipt of the following Addenda:____________________________________ NAME:_____________________________________________________ COMPANY:_________________________________________________ TITLE:_____________________________________________________ EMAIL:_____________________________________________________ PHONE:____________________________________________________ LOCATION 1: CENTENNIAL PARK

DESCRIPTION UNIT TOTAL
Primary Design Lump Sum $
Alternate Design 1 (if any) Lump Sum $
Alternate Design 2 (if any) Lump Sum $
LOCATION 2: SANDALWOOD PARK

DESCRIPTION UNIT TOTAL
Primary Design Lump Sum $
Alternate Design 1 (if any) Lump Sum $
Alternate Design 2 (if any) Lump Sum $
The undersigned affirms that he/she is duly authorized to execute this proposal.

Proposer’s Signature:_____________________________________ Date:_______________________

STOP STOP STOP
STOP

STOP STOP
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Tri City Engineering, Inc.

CALIFORNIA COALINGA,
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PARK EXERCISE EQUIPMENT PROJECT
CENTENNIAL & SANDALWOOD PARKS GENERAL NOTES Know what'sbelow. Callbefore you dig.

R T1 PROJECT CONTACTSCITY OF COALINGA, PW UTILITIES ANTHONY URIBE PUBLIC WORKS UTILITIES SUPERVISOR 135 E. SACRAMENTO COALINGA, CA 93210 (559)362-6567 COALINGA CITY OFFICIALS RON RAMSEY - MAYOR JAMES HORN - MAYOR PRO-TEM JOSE MANNY RAMIREZ - COUNCIL MEMBER ADAM ADKISSON - COUNCIL MEMBER RAY SINGLETON - COUNCIL MEMBER MARISSA TREJO - CITY MANAGER SEAN BREWER - ASSISTANT CITY MANAGER SHANNON JENSEN - CITY CLERK MARIO ZAMORA - CITY ATTORNEY OSCAR RAMIREZ - CITY ENGINEER CITY OF COALINGA, PW STREETS ERIC DELEON PUBLIC WORKS SUPERVISOR 135 E. SACRAMENTO COALINGA, CA 93210 (559) 974-1257 TRI CITY ENGINEERING CHRISTOPHER MARKS PROJECT ENGINEER 4630 W JENNIFER AVE #101, FRESNO, CA 93722 (559) 447-9075 (OFFICE) (559)827-3922 (CELL) 1 TITLE SHEET - T1 2 CENTENNIAL PARK IMPROVEMENTS SHEET - C1 3 SANDALWOOD PARK IMPROVEMENTS SHEET - C2 4 DETAILS SHEET - D1 SHEET INDEX LOCATION MAP - STATE STATE OF CALIFORNIA - NTS CITY OF COALINGA CITY OF COALINGA FOR THE: CENTENNIAL & SANDALWOOD PARKS CONSTRUCTION PLANS FOR: PARK EXERCISE EQUIPMENT PROJECT SEPTEMBER 2022 PROJECT NO. PW 22-005 TITLE SHEET FOR: EL RANCHO BLVD

POSA CHANET BLVD PROJECT SITE LOCATION PROJECT SITE ADDRESS ECHO CANYON JUNIPER RIDGE BLVD PROJECT SITE LOCATION PROJECT SITE ADDRESS: CENTENNIAL PARK SANDALWOOD PARK PRELIMINARY DESIGN (28JUL2022) - NOT FOR CONSTRUCTION
Tri City Engineering, Inc.

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PARK EXERCISE EQUIPMENT PROJECT
CENTENNIAL & SANDALWOOD PARKS EL RANCHO BLVD CENTENNIAL PARK Know what'sbelow. Callbefore you dig.

R C1 CONSTRUCTION KEYNOTES:

PARK IMPROVEMENT PLAN FOR:

PRELIMINARY DESIGN (28JUL2022) - NOT FOR CONSTRUCTION
Tri City Engineering, Inc.

CALIFORNIA COALINGA,
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PARK EXERCISE EQUIPMENT PROJECT
CENTENNIAL & SANDALWOOD PARKS Know what'sbelow. Callbefore you dig.

R CONSTRUCTION KEYNOTES:

PARK IMPROVEMENT PLAN FOR: C2 SANDALWOOD PARK
PRELIMINARY DESIGN (28JUL2022) - NOT FOR CONSTRUCTION

CONNECTING SIDEWALK THIS SIDE

CONNECTING SIDEWALK THIS SIDE
Tri City Engineering, Inc.

CALIFORNIA COALINGA,
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PARK EXERCISE EQUIPMENT PROJECT
CENTENNIAL & SANDALWOOD PARKS D1 POURED-IN-PLACE RUBBER SURFACING EQUIPMENT SCHEDULE: NOTES: 6" CONCRETE HEADER CENTENNIAL PARK EQUIPMENT LAYOUT SANDALWOOD PARK EQUIPMENT LAYOUT SPECTRAPOUR SYSTEM DEPTH CHART RUBBER SURFACING NOTES: CRITICAL FALL HEIGHTS: EQUIPMENT NOTES: 3-PERSON STATIC COMBO: ALL OTHER EQUIPMENT & AREAS: 8 FT <2 FT DETAIL SHEET FOR:

PRELIMINARY DESIGN (28JUL2022) - NOT FOR CONSTRUCTION

HQ: 4212 Roseville Rd. Suite G
North Highlands, CA 95660
Contractors License #: 837278
www.BuildShade.com
[email protected]
916.348.1391
SHADES, INC.

SOUTHERN

HEMISPHERE
SHADES, INC.

RFP 22-005-01
Date: 9/22/22
City of Coalinga
Via. Tri City Engineering
4630 W. Jennifer Ave, Suite 101
Fresno, CA 93722
Re: Request for Proposals, Shade Structures for Sandalwood and Centennial Parks RFP 22-005-01
Dear Christopher,
Please find attached our proposal for the shade structures at Sandalwood and Centennial Parks. Included with your attachments you will find…
Completed Proposal Form
Sample Drawings and Specifications
Sample Fabric Colors
Sample Steel Colors
In addition below you will find…
Product Model Unit Price for each type of structure
(Option 1-Primary: Hip, Option 2-Alternate: Peak, Option 3-Alternate: Hypar) Shipping and Handling Costs
Sales Tax
Engineering Fees
Lump Sum Total Price
Shipping Lead Times
Warranty Information
Representative Contact Information
Thank you for your consideration on this project. If you have any questions or need additional information, please let me know.

Sincerely
Andrew Koekemoer
business and client development executive on behalf of Southern Hemisphere Shades, Inc. 916.348.1391, [email protected]
HQ: 4212 Roseville Rd. Suite G
North Highlands, CA 95660
Contractors License #: 837278
www.BuildShade.com
[email protected]
916.348.1391
SHADES, INC.

SOUTHERN

HEMISPHERE
SHADES, INC.

RFP 22-005-01
Bid Summary
Structure Hip: 44’ X 30’ X 10’
Product Model $14,714.00
Engineering Fees $1,500.00
Sales Tax $1,455.21
Shipping and Handling Costs $850.00
Lump Sum Total $18,519.21
Structure Hip: 36’ X 36’ X 10’
Product Model $14,270.00
Engineering Fees $1,500.00
Sales Tax $1,415.36
Shipping and Handling Costs $850.00
Lump Sum Total $18,035.36
Structure Peak: 44’ X 30’ X 10’
Product Model $23,603.00
Engineering Fees $2,500.00
Sales Tax (8.975%) $2,342.74
Shipping and Handling Costs $850.00
Lump Sum Total $29,295.74
Structure Peak: 36’ X 36’ X 10’
Product Model $22,715.00
Engineering Fees $2,500.00
Sales Tax $2,263.05
Shipping and Handling Costs $850.00
Lump Sum Total $28,328.05
HQ: 4212 Roseville Rd. Suite G
North Highlands, CA 95660
Contractors License #: 837278
www.BuildShade.com
[email protected]
916.348.1391
SHADES, INC.

SOUTHERN

HEMISPHERE
SHADES, INC.

RFP 22-005-01
Structure Hypar: 44’ X 30’ X 10’-16’
Product Model $18,637.00
Engineering Fees $1,500.00
Sales Tax (8.975%) $1,807.30
Shipping and Handling Costs $850.00
Lump Sum Total $22,794.30
Structure Hypar: 36’ X 36’ X 10’-16’
Product Model $18,155.00
Engineering Fees $1,500.00
Sales Tax $1,764.04
Shipping and Handling Costs $850.00
Lump Sum Total $22,269.04
Manufacturing Lead Times
Upon approval lead times for manufacturing are approximately 4-8 weeks depending on the season.

Shipping Lead Times
Based out of Sacramento the structure will be same day delivery. The product would be picked up in the morning and then delivered to the city of Coalinga in the afternoon.

Warranty Information
Structures carry a 10-year warranty on both the steel and fabric. A full warranty document can be delivered upon request.

Representative Contact Information
On this project please contact Andrew Koekemoer at 916.348.1391 or [email protected] with any questions.

PROJECT
These plans and specifications are
the property of Southern Hemisphere
Shades, Inc. Any use or reproduction of
plans, specifications, detailing and/or
products shall be provided by the express
written consent of Southern Hemisphere
Shades, Inc. All fiNal structural analysis,
loading, calculations and detailing shall
be the responsiblility of an outside
independent third party engineering firm.

ENGINEERING

SOUTHERN

HEMISPHERE
SHADES, INC.
01 Sandalwood and Centennial Parks

LOCATION
SIZE

REVISIONS
#1:
#2

DESCRIPTION
P: 916.348.1391 | F: 916.624.2925
[email protected]
www.BUILDSHADE.com
City of Coalinga
Various
Various

PRODUCT
LEGAL
Title Sheet

CITY OF COALINGA
Sandalwood and Centennial Parks

LOCATION
1 SCALE: NTS
Address
Design, engineer, manufacture and construct a variety of tensioned fabric structures.

Project Description
Tensioned fabric structures create shade and shelter through unique construction methodology generally encompassing; concrete foundations, steel structural members and mesh fabric systems with pocket hem cable construction. General
construction materials include concrete, hollow steel sections, steel plate, in-shop welding, in-field bolted connections and mesh fabric placed on top of or between framing with cable fastened to designated anchor points.

General Design Methods

SAMPLE ONLY

TO BE REVISED

PER PROJECT

REQUIREMENTS
PROJECT NO.

TBD

INDEX OF PAGES
01 Title Sheet
02 General Notes
03 Hip Elevations
04 Peak Sail Elevations
05 Hypar

PRODUCT CODES
ARC:

CAN:

CL:

CO:

COL:

CON:

DSA:

DY:

HA:

HEX:

HY:

MUL:

PY:

WI:

ARCHED
CENTER

CANTILEVER

CLASSIC

CONTINUOUS

COLOSSUS
CONIC

DIAMETER

DIVISION OF STATE ARCHITECT

DYNAMIC
HEIGHT
HALO

HEXAGON
HYPAR
LENGTH
MAST
MULTI

PYRAMID
RISE
SINGLE

TRIANGLES
WIDTH

WINDMILL

ABBREVIATIONS
A.F.G.

GA
MAX.

N/A
PL
PSF
PSI
REC
SQ
T.B.D.

THK.

TYP

ABOVE FINISHED GRADE
GAUGE

MAXIMUM

NOT APPLICABLE
PLATE

PER SQUARE FOOT

PER SQUARE INCH

RECTANGULAR
SQUARE

TO BE DETERMINED
THICK

TYPICAL

ENGINEERING

SOUTHERN

HEMISPHERE
SHADES, INC.
02 Sandalwood and Centennial Parks

LOCATION
SIZE

REVISIONS
#1:
#2

DESCRIPTION
P: 916.348.1391 | F: 916.624.2925
[email protected]
www.BUILDSHADE.com
City of Coalinga
Various
Various

PRODUCT
LEGAL
General Notes

1. PROVIDE AND CONSTRUCT TENSIONED FABRIC SHADE STRUCTURES.

THIS INCLUDES BUT IS NOT LIMITED TO EXCAVATION AND/OR BOLT

SETTING, PLACING STEEL, POURING CONCRETE, ASSEMBLING
FRAMING AND CONSTRUCTING FABRIC SAILS.

SCOPE OF WORK

1. ALL MATERIAL AND WORK SHALL CONFORM TO THE MINIMUM
STANDARDS OF THE 2019 CALIFORNIA BUILDING CODE (CBC) AND THE ADOPTED STANDARDS REFERENCED THEREIN; AS WELL AS ANY OTHER

REGULATING AGENCIES HAVING AUTHORITY AND JURISDICTION OVER ANY PORTION OF THE WORK; AND OF THESE STRUCTURAL NOTES
AND SPECIFICATIONS.

2. STRUCTURE SHALL BE CONSTRUCTED IN THE LOCATION AS INDICATED ON THE SITE SPECIFIC DRAWING.

3. ALL DRAWINGS SHALL BE CONSIDERED PART OF THE CONTRACT DOCUMENTS.

4. THE CONTRACTOR SHALL TAKE NECESSARY PRECAUTIONS TO

MAINTAIN AND INSURE THE INTEGRITY OF THE STRUCTURE DURING CONSTRUCTION. IT SHALL BE THE RESPONSIBILITY OF THE

CONTRACTOR TO ASSURE THAT ALL STRUCTURAL ELEMENTS AND
MEMBERS (ROOF, SLAB, COLUMNS, ETC.) ARE ADEQUATELY BRACED DURING CONSTRUCTION. BRACING OF SUCH ELEMENTS AND

MEMBERS SHALL REMAIN IN PLACE UNTIL THEY ARE PROPERLY
SECURED.

5. CONSTRUCTION LOADS SHALL NOT EXCEED DESIGN LIVE LOADS FOR THE SUPPORTING MEMBERS AND THEIR CONNECTIONS.

6. SPECIFIC DETAILS OR NOTES ON OTHER SHEETS SHALL PREVAIL OVER

STANDARD NOTES ON THIS SHEET, WHERE CONSTRUCTION DETAILS

ARE NOT SHOWN OR NOTED FOR ANY PART OF THE WORK, SUCH

DETAILS SHALL BE THE SAME AS FOR SIMILAR WORK SHOWN ON THE DRAWINGS.

7. THE CONTRACTOR SHALL DETERMINE THE LOCATION OF THE UTILITY

SERVICE IN THE AREA TO BE EXCAVATED PRIOR TO BEGINNING
EXCAVATION.

8. IN RELATION TO ADJACENT BUILDINGS THE LOCATION OF THIS SHADE STRUCTURE IS SUBJECT TO SITE SPECIFIC APPROVAL. AS SUCH IT IS

THE OWNERS RESPONSIBILITY TO DETERMINE THE LOCATION OF
PROVIDED STRUCTURES IS APPROPRIATE/SAFE FOR THE OWNER’S INSTALLATION SITE AND/OR INTENDED USE. CONTRACTOR,

MANUFACTURER AND ASSOCIATED COMPANIES ARE NOT

RESPONSIBLE FOR DAMAGES OR INJURIES RESULTING FROM

COLLISIONS BVY MOVING OBJECTS OR PERSON(S) WITH THE
STRUCTURE(S).

9. SHADE STRUCTURES ARE NOT REQUIRED TO HAVE FIRE SPRINKLERS WHEN UTILIZED AS OPEN / CIRCULATION PURPOSES.

GENERAL NOTES

GENERAL DESIGN LOADS

WIND DESIGN

1. RISK CATEGORY.

PROJECT: LOW HAZARD – CATEGORY I

2. SEISMIC IMPORTANCE FACTOR, IE.

PROJECT: LOW HAZARD – CATEGORY I

3. MAPPED SPECTRAL RESPONSE ACCELERATION PARAMETERS, SS AND S1.

PROJECT: SS = 1.68 S1 = 0.66

4. SITE CLASS.

PROJECT: SITE CLASS = D

5. DESIGN SPECTRAL RESPONSE ACCELERATION PARAMETERS, SDS AND SD1.

PROJECT: SDS = 1.0 SD1 = 1.0

6. SEISMIC DESIGN CATEGORY.

PROJECT: SEISMIC DESIGN CATEGORY = D

7. BASIC SEISMIC FORCE-RESISTING SYSTEM(S).

PROJECT: CANTILEVER COLUMNS ( AXIAL LESS THAN 15% )

8. DESIGN BASE SHEAR(S).

9. SEISMIC RESPONSE COEFFICIENT(S), CS.

PROJECT: CS = 0.5

10. RESPONSE MODIFICATION COEFFICIENT(S), R.

PROJECT: R = 3

11. ANALYSIS PROCEDURE USED.

PROJECT: ELF = EQUIVALENT FORCE PROCEDURE

12. APPLICABLE HORIZONTAL STRUCTURAL IRREGULARITIES.

PROJECT: NOT APPLICABLE

13. APPLICABLE VERTICAL STRUCTURAL IRREGULARITIES.

PROJECT: NOT APPLICABLE

14. LOCATION OF BASE AS DEFINED IN ASCE 7 SECTION11.2.

PROJECT: AT GRADE

EARTHQUAKE DESIGN

1. FLOOR AND ROOF DEAD AND LIVE LOADS.

PROJECT: LIVE LOAD = 5 PSF

2. GROUND SNOW LOAD, PG.

PROJECT: GROUND SNOW = 5 PSF

3. BASIC DESIGN WIND SPEED, V, MILES PER HOUR (MPH)(KM/HR) AND

ALLOWABLE STRESS DESIGN WIND SPEED, V ( LRFD / ASD ), AS DETERMINED IN ACCORDANCE WITH SECTION1609A.3.1 AND WIND EXPOSURE.

PROJECT: ( 95 MPH / 75 MPH ) EXPOSURE C

4. SEISMIC DESIGN CATEGORY AND SITE CLASS.

PROJECT: SEISMIC DESIGN CATEGORY D SITE CLASS D

5. FLOOD DESIGN DATA, IF LOCATED IN FLOOD HAZARD ARE
ESTABLISHED IN SECTION 1612A.3.

PROJECT: NOT APPLICABLE

6. DESIGN LOAD-BEARING VALUES OF SOILS.

PROJECT: PRESUMPTIVE LOAD BEARING VERTICAL PRESSURE = 1,500 PSF ( LATERAL = 100 PSF/FT )
PROJECT: CLASS 5 CLAY, SANDY CLAY, SILTY CLAY, CLAYEY SILT,

SANDY SILT ( CL, ML, MH, CH )

7. RAIN LOAD DATA.

PROJECT: 10 YEAR = 3.6 INCHES PER 5 MINUTE
100 YEAR = 6 INCHES

1. BASIC DESIGN WIND SPEED, V, MILES PER HOUR AND ALLOWABLE STRESS

DESIGN WIND SPEED, V (LRFD/ASD), AS DETERMINED IN ACCORDANCE WITH SECTION 1609A.3.1.

PROJECT: 95MPH / 75MPH - EXPOSURE C

2. RISK CATEGORY
PROJECT: LOW HAZARD - CATEGORY I

3. WIND EXPOSURE. APPLICABLE WIND DIRECTION IF MORE THAN ONE WIND EXPOSURE IS UTILIZED.

PROJECT: EXPOSURE C

4. APPLICABLE INTERNAL PRESSURE COEFFICIENT
PROJECT: OPEN COEFFICIENT = 0.0

5. DESIGN WIND PRESSURES TO BE USED FOR EXTERIOR

COMPONENT AND CLADDING MATERIALS NOT SPECIFICALLY

RESPONSIBLE FOR THE DESIGN OF THE STRUCTURE, PSF (KN/MS) PROJECT: NOT APPLICABLE

1. STEEL AND FABRIC MANUFACTURING SHALL BE COMPLETED BY SOUTHERN HEMISPHERE SHADES, INC. OR AN APPROVED LICENSEE.

MANUFACTURING

CONSTRUCTION

1. OCCUPANCY GROUP: TBD

2. MAXIMUM OCCUPANCY LOAD SHALL BE TBD

3. CONSTRUCTION TYPE TBD

BUILDING ANALYSIS

1. 2019 CALIFORNIA ADMINISTRATIVE CODE, PART 1, TITLE 24, C.C.R.

2. 2019 CALIFORNIA BUILDING CODE (CBC), VOLUMES 1 AND 2, PART 2, TITLE 24 C.C.R.

3. 2018 INTERNATIONAL BUILDING CODE WITH 2019 CALIFORNIA

AMENDMENTS

4. 2019 CALIFORNIA ELECTRICAL CODE, PART 3, TITLE 24, CCR

5. 2017 NATIONAL ELECTRICAL CODE WITH 2019 CALIFORNIA

AMENDMENTS

6. 2019 CALIFORNIA MECHANICAL CODE (CMC), PART 4, TITLE 24, C.C.R.

7. 2018 UNIFORM MECHANICAL CODE WITH 2019 CALIFORNIA

AMENDMENTS

8. 2019 CALIFORNIA PLUMBING CODE (CPC), PART 5, TITLE 24, C.C.R.

9. 2018 UNIFORM PLUMBING CODE WITH 2019 CALIFORNIA

AMENDMENTS

10. 2019 CALIFORNIA ENERGY CODE, PART 6, TITLE 24, C.C.R.

11. 2019 CALIFORNIA FIRE CODE (CFC), PART 9, TITLE 24 C.C.R.

12. 2018 INTERNATIONAL FIRE CODE WITH 2019 CALIFORNIA

AMENDMENTS

13. 2019 CALIFORNIA GREEN BUILDING STANDARDS CODE, PART 11, TITLE 24, C.C.R.

14. 2019 CALIFORNIA REFERENCED STANDARDS CODE, PART 12, TITLE 24, C.C.R.

APPLICABLE CODES AND STANDARDS

1. DESIGN, FABRICATION AND ERECTION SHALL CONFORM TO THE

SPECIFICATIONS AND STANDARDS OF THE AMERICAN INSTITUTE OF

STEEL CONSTRUCTION, AISC MANUAL OF STEEL CONSTRUCTION,
15TH EDITION, AISC 360-16, AISC 341-16 AND AISC 358-16.

2. ALL STRUCTURAL STEEL SHALL BE ERECTED PLUMB AND TRUE TO LINE. TEMPORARY BRACING SHALL BE INSTALLED AND SHALL BE LEFT

IN PLACE UNTIL OTHER MEANS IS PROVIDED TO ADEQUATELY BRACE THE STRUCTURE.

3. STRUCTURAL STEEL GRADES:

A. SHAPES AND PLATES :

ASTM A36 (Fy=36 KSI)
B. STRUCTURAL TUBING (HSS) :

ASTM A500, GRADE B (Fy=46 KSI)
C. STEEL PIPES :

ASTM A53 TYPE E OR S, GRADE B (Fy=35 KSI)
D. MACHINE BOLTS & NUTS :

BOLT: ASTM A307 GRADE A
NUT: ASTM 563A HEX

4. ALL BOLTS SHALL BE MACHINE BOLTS UNLESS NOTED OTHERWISE AND SHALL BE GALVANIZED.

5. ALL CABLE STEEL SHALL BE 3/8 or 1/2, 7X19 AND GALVANIZED, REFER TO STRUCTURAL SELECTIONS AS NOTED ON DRAWINGS. CABLE

SHALL BE FED THROUGH THE FABRICS PERIMETER HEM AND
TENSIONED UNTIL THE CANOPY IS TAUGHT.

6. ALL CONNECTIONS NOT SHOWN SHALL CONFORM TO THE "AISC MANUAL OF STEEL CONSTRUCTION", 15TH EDITION.

7. WELDING PROCEDURES, ELECTRODES AND WELDER
QUALIFICATIONS SHALL CONFORM TO THE "CODE FOR WELDING IN BUILDING CONSTRUCTION", AMERICAN WELDING SOCIETY, AND THE AISC "SPECIFICATIONS FOR THE DESIGN, FABRICATION AND
ERECTION OF STRUCTURAL STEEL FOR BUILDINGS". WELDING
PROCESSES SHALL BE GMAW / FCAW-G / SMAW PER AWS.

ELECTRODES SHALL BE GAS-METAL ARC USING ER70S6 WIRE,
ULTRACORE 71C WIRE, OR LOW-HYDROGEN TYPE E-70 WELDING
RODS. ALL WELDERS SHALL HAVE EVIDENCE OF PASSING THE AWS STANDARD QUALIFICATION TESTS. ALL GROOVE OR BUTT WELDS
SHALL BE COMPLETE PENETRATION WELDS. ALL EXPOSED BUTT
WELDS SHALL BE GROUND SMOOTH.

MATERIALS: STEEL

1. DESIGN, FABRICATION AND ERECTION SHALL CONFORM TO THE

SPECIFICATIONS AND STANDARDS OF THE AMERICAN CONCRETE

INSTITUTE, BUILDING CODE REQUIREMENTS FOR STRUCTURAL
CONCRETE, ACI 318-14.

2. CEMENT SHALL CONFORM TO ASTM C-150, TYPE II.

3. AGGREGATES SHALL CONFORM TO ASTM C-33 FOR NORMAL
WEIGHT CONCRETE AND ASTM C-330 FOR LIGHT WEIGHT
CONCRETE.

4. CONCRETE SHALL MEET THE FOLLOWING DESIGN CRITERIA:

5. CONCRETE MIX TESTING AND DESIGN SHALL MEET THE
REQUIREMENTS OF CHAPTER 26 OF ACI 318-14 AND SECTION 1904 OF THE 2019 CBC RESPECTIVELY, AND THESE SPECIFICATIONS.

6. CONCRETE CURING SHALL BE PER THE PROVISIONS OF CHAPTER 26 OF ACI 318-14.

7. ALL CONCRETE SHALL BE CONSOLIDATED WITH MECHANICAL
VIBRATORS.

8. CONCRETE SHALL BE 2,500 PSI AT 28 DAYS.

9. MINIMUM CEMENT SHALL BE 5.5/SACKS PER YARD

10. MAXIMUM AGGREGATE SHALL BE 1”.

11. MAXIMUM SLUMP SHALL BE 4”.

MATERIALS: CONCRETE

1. DESIGN, DETAILING, FABRICATION AND PLACEMENT OF STEEL

REINFORCEMENT SHALL CONFORM TO THE SPECIFICATIONS AND
STANDARDS OF ACI 318-14, TMS 402-16, TMS 602-16, AND AWS D1.4 AS APPLICABLE.

2. BAR REINFORCING SHALL CONFORM TO ASTM A615, GRADE 60.

3. ALL REINFORCING STEEL, ANCHOR BOLTS, HOLD-DOWN ANCHORS,

DOWELS AND INSERTS SHALL BE WELL SECURED IN POSITION PRIOR TO PLACING CONCRETE OR GROUT.

4. REINFORCING STEEL SHALL BE PROVIDED WITH THE FOLLOWING AMOUNTS OF CONCRETE COVER UNLESS NOTED OTHERWISE:

CONCRETE CAST AGAINST EARTH : 3”
FORMED CONCRETE EXPOSED TO EARTH OR WEATHER:

NO. 5 OR SMALLER BARS : 1-1/2"
MATERIALS: REINFORCED STEEL

1. STRUCTURAL STEEL TUBING PREPARATION SHALL BE COMMERCIALLY SAND BLASTED ACCORDING TO SSPC-SP 6/NACE NO. 3.

2. A COMMERCIAL BLAST CLEANED SURFACE, WHEN VIEWED WITHOUT

MAGNIFICATION, SHALL BE FREE OF ALL VISIBLE OIL, GREASE, DUST,

DIRT, MILL SCALE, RUST, COATING, OXIDES, CORROSION PRODUCTS AND OTHER FOREIGN MATTER.

3. STEEL SHALL BE PAINTED WITH ONE COAT OF PRIMER AND FINISH COAT, MIN. 2.5 TO 3.5 MILS THICK. THIS COATING METHOD SHALL BE

BY SHERWIN WILLIAMS, PRO-INDUSTRIAL DTM ACRYLIC FOR PAINTING, OR EQUIVALENT, AS PER THE CUSTOMERS COLOR CHOICE.

MATERIALS: PAINT AND CORROSION
FABRIC SHALL BE AS PER BELOW. FABRIC SHALL REQUIRE ANNUAL INSPECTION AND MAINTENANCE. MAINTENANCE MANUAL TO BE
PROVIDED BY MANUFACTURER.

MANUFACTURER: ALNET EXTRA BLOCK SHADECLOTH (MESH)

1. WEIGHT: 9.6 OZ PER SQUARE YARD

2. TENSILE STRENGTH: WARP/WEFT 278 lb/ft / 340 lb/ft AS PER ASTM D-5034

3. TEAR STRENGTH: WARP/WEFT 33/36 LBS. AS PER ASTIM D-2261

4. ASTM E84 CLASS A FIRE RATED

5. NFPA-701 TEST METHOD 2 FIRE RATED

6. CSFM TITLE 19 REGISTERED: F-094501
MATERIALS: FABRIC

1. EXCAVATION, FOUNDATIONS, STEEL FRAMING AND FABRIC

CONSTRUCTION SHALL BE COMPLETED BY SOUTHERN HEMISPHERE
SHADES, INC. OR APPROVED SUB-CONTRACTOR/LICENSEE.

1. FLAT-ROOF SNOW LOAD, PF.

PROJECT: LIVE LOAD = 5 PSF

2. SNOW EXPOSURE FACTOR, CE.

PROJECT: NOT APPLICABLE

3. SNOW LOAD IMPORTANCE FACTOR, IS.

PROJECT: NOT APPLICABLE

4. THERMAL FACTOR, CT.

PROJECT: NOT APPLICABLE

5. SLOPE FACTOR(S), CS.

PROJECT: NOT APPLICABLE

6. DRIFT SURCHARGE LOAD(S), PD, WHERE THE SUM OF PD AND PF EXCEEDS 20 PSF (0.96 KN/M2).

PROJECT: NOT APPLICABLE

7. WIDTH OF SNOW DRIFT(S), W.

PROJECT: NOT APPLICABLE

SNOW DESIGN

1. RAIN INTENSITY, I (IN/HR) (CM/HR), SHALL BE SHOWN REGARDLESS OF WHETHER RAIN LOADS GOVERN THE DESIGN.

PROJECT: 10 YEAR = 3.6 INCHES PER 5 MINUTE
100 YEAR = 6 INCHES

ROOF RAIN DESIGN

SAMPLE ONLY

TO BE REVISED

PER PROJECT

REQUIREMENTS

ENGINEERING

SOUTHERN

HEMISPHERE
SHADES, INC.
03 Sandalwood and Centennial Parks

LOCATION
SIZE

REVISIONS
#1:
#2

DESCRIPTION
P: 916.348.1391 | F: 916.624.2925
[email protected]
www.BUILDSHADE.com
City of Coalinga
Various
Various

PRODUCT
LEGAL
Hip Rectangle or Square
SIDE VIEW 1 SCALE: NTS
ISO VIEW 3 SCALE: NTS

TOP VIEW
2 SCALE: NTS

FRONT VIEW
4 SCALE: NTS

HIP SQUARE OR RECTANGLE

ENGINEERING

SOUTHERN

HEMISPHERE
SHADES, INC.
04 Sandalwood and Centennial Parks

LOCATION
SIZE

REVISIONS
#1:
#2

DESCRIPTION
P: 916.348.1391 | F: 916.624.2925
[email protected]
www.BUILDSHADE.com
City of Coalinga
Various
Various

PRODUCT
LEGAL
Peak

SIDE VIEW
1 SCALE: NTS

ISO VIEW
3 SCALE: NTS

TOP VIEW
2 SCALE: NTS

FRONT VIEW
4 SCALE: NTS
PEAK

ENGINEERING

SOUTHERN

HEMISPHERE
SHADES, INC.
05 Sandalwood and Centennial Parks

LOCATION
SIZE

REVISIONS
#1:
#2

DESCRIPTION
P: 916.348.1391 | F: 916.624.2925
[email protected]
www.BUILDSHADE.com
City of Coalinga
Various
Various

PRODUCT
LEGAL
Hypar

SIDE VIEW
1 SCALE: NTS

ISO VIEW
3 SCALE: NTS

TOP VIEW
2 SCALE: NTS

FRONT VIEW
4 SCALE: NTS
HYPAR
Material Colors

SOUTHERN

HEMISPHERE
SHADES, INC.

Steel and Fabric
NAVY
96% UV | 96% SH
Solace Mesh FR is the finished fabric coverings offered exclusively through Southern Hemisphere Shades, Inc.

Solace Mesh FR fabric covers utilize raw materials that are certified by the California State Fire Marshall (CSFM), Division of State Architect (DSA), National Fire Protection Association (NFPA 701) and ASTM International (ASTM E-84). Please note due to variations in the material this is printed on or device being viewed with the colors depicted here may vary slightly from the finished product. UV stands for Ultraviolet Radiation and the percentage of rays blocked from the sun, which are known to damage the skin including the potential of skin cancer. SH stands for shade factor which is the amount of shade we see underneath the covering during a sunny day. Essentially it’s the amount of visible light that is stopped. As example the color Midnight stops more visible light than Pearl.

Fabric Colors

SOUTHERN

HEMISPHERE
SHADES, INC.

P: 916.348.1391
[email protected]
www.BUILDSHADE.com
Solace Mesh FR

SUNBLAZE
94% UV | 91% SH
PURPLE
94% UV | 86% SH
LIME
95% UV | 79% SH
BOTTLE
GREEN
94% UV | 91% SH
DARK

CHOCOLATE
95% UV | 93% SH

CHARCOAL
96% UV | 94% SH
SILVER
95% UV | 93% SH

MIDNIGHT
98% UV | 98% SH

DYNAMIC
BLUE
SW 6958

AFRICAN
VIOLET
SW 6982
REFUGE
SW 6228

VINTAGE
VESSEL
SW 9050

THUNDER
GRAY
SW 7645
BLONDE
SW 6128
CELERY
SW 6421

JADE DRAGON
SW 9129

HYPER BLUE
SW 6965

LOYAL BLUE
SW 6510

BLACK MAGIC
SW 6991
COBBLE
BROWN
SW 6082

TERRA COTTA
SW 2803

EXTRA WHITE
SW 7006

MONORAIL
SILVER
SW 7663
NIFTY

TURQUOISE
SW 6941

LUCKY GREEN
SW 6926

DECISIVE
YELLOW
SW 6902

REAL RED
SW 6868
BEIGE
SW 2859
Please note due to variations in the material this is printed on or device being viewed with the colors depicted here may vary slightly from the finished product.

Steel Colors

SOUTHERN

HEMISPHERE
SHADES, INC.

P: 916.348.1391
[email protected]
www.BUILDSHADE.com

STOP STOP STOP
STOP

STOP STOP
STOP
Tri City Engineering, Inc.

CALIFORNIA COALINGA,
S
B
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G.

FO S
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ETN0
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VI C I T

I GER S
C F O
A ET
No. C-57148
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N IO A
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PARK EXERCISE EQUIPMENT PROJECT
CENTENNIAL & SANDALWOOD PARKS GENERAL NOTES Know what'sbelow. Callbefore you dig.

CALIFORNIA COALINGA,
S
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VI C I T

I GER S
C F O
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No. C-57148
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PARK EXERCISE EQUIPMENT PROJECT
CENTENNIAL & SANDALWOOD PARKS EL RANCHO BLVD CENTENNIAL PARK Know what'sbelow. Callbefore you dig.

R C1 CONSTRUCTION KEYNOTES:

PARK IMPROVEMENT PLAN FOR:

PRELIMINARY DESIGN (28JUL2022) - NOT FOR CONSTRUCTION
Tri City Engineering, Inc.

CALIFORNIA COALINGA,
S
B
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G.

FO S
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ETN0
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VI C I T

I GER S
C F O
A ET
No. C-57148
L
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AI
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NR
CU
NG
N IO A
NE R I
L

PARK EXERCISE EQUIPMENT PROJECT
CENTENNIAL & SANDALWOOD PARKS Know what'sbelow. Callbefore you dig.

R CONSTRUCTION KEYNOTES:

PARK IMPROVEMENT PLAN FOR: C2 SANDALWOOD PARK
PRELIMINARY DESIGN (28JUL2022) - NOT FOR CONSTRUCTION

CONNECTING SIDEWALK THIS SIDE

CONNECTING SIDEWALK THIS SIDE
Tri City Engineering, Inc.

CALIFORNIA COALINGA,
S
B
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G.

FO S
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VI C I T

I GER S
C F O
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No. C-57148
L
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PRELIMINARY DESIGN (28JUL2022) - NOT FOR CONSTRUCTION

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve Additional Needed Upgrades to Police Department Dispatch Radios/Repeater and Officer Handheld Radios
Meeting Date: Thursday, October 6, 2022
From: Marissa Trejo, City Manager
Prepared by: Sean Young, Police Commander
I. RECOMMENDATION:

The Chief of Police recommends the Council approve additional upgrades the police department's radio system, handheld radios and repeater.

II. BACKGROUND:

In April 2021, Councilapproved the police department's request to upgrade its radio system, handheld radios and repeaters. During that upgrade process, a repeater was identified as not working and is in need of replacement, one of the main radios needed to communicate with the Sheriff's Office was identified as being outdated and no longer supported with replacement parts and additional officer positions were allotted to the police department and are in need of handheld radios.

III. DISCUSSION:

During the course of this upgrade, J’s Communication has been working with the police department and has identified the repeater for Channel 5 was inoperable and needed to be replaced.

J’s Communication also noted that the Sheriff’s Base Radio for our dispatch center was over 13 years old and not supported anymore. It was recommended that we upgrade that base radio to the same one the Sheriff’s Office is going to, the P25 Digital with AES Encrypted options.

These two additional upgrades willcomplete the original radio upgrade, hopefully giving the police department a radio system that will be good for at least the next 10-15 years.

Part of the original staff report also included upgrading the police departments handheld radios and going from the Motorola APX 7000 radios to the APX NEXT series. At the time the police department ordered 20 handheld radios, as that is how many officers we were slotted for. With the recent increase of officers to 21 and 4 reserve officer positions, the police department needs to order an additional 5 Motorola APX NEXT radios to ensure there are enough radios for all sworn personnel.

The department has contacted Motorola Solutions and obtained a quote for the additional upgrades and new handheld radios. The cost for the new repeater for Channel 5 will be $19,136.01, the cost for the Fresno Sheriff’s Base station will be $9,484.34 and the cost for the additional APX NEXT handheld radios will be $37,431.60.

The total cost of the equipment is $66,051.95. There is an option to make annual payments with the first payment not being due until one year after the contract execution. The annual payments would be:
- $35,744.68 for 2-years at 5.44% interest
- $24,414.08 for 3-years at 5.35% interest
- $18,722.72 for 4-years at 5.22% interest.

The staff recommendation is to proceed with paying the total cost rather than financing.

IV. ALTERNATIVES:

None.

V. FISCAL IMPACT:

A one-time cost of $66,051.95, which may temporarily impact the City's General Fund as an unbudgeted expense, but will ultimately be paid with the state budget allocation the City should be receiving within the next couple of weeks.

ATTACHMENTS:

File Name Description
Lease_Quote.pdf Lease Options
Repeater.pdf Repeater Quote
Base_Station_Radio.pdf Base Station Quote
APX_NEXT_Radios.pdf Handheld Radio Quote
Date: August 12, 2022
Financing proposal for: City of Coalinga
Motorola Customer Financing recognizes that each opportunity presents unique issues and characteristics. Therefore, our approach involves understanding our customer’s operational goals and financial objectives. Should you feel another financing structure is required, Motorola Customer Financing would welcome the opportunity to work with you.

Transaction Type: Municipal Lease-Purchase Agreement / Tax Exempt Financing Lessor: Motorola Solutions, Inc. (or its Assignee)
Lessee: City of Coalinga
Amount: $66,051.95
Down Payment: $0.00
Balance to Finance: $66,051.95
Equipment: As per the Motorola Solutions equipment proposal.

Title, Insurance, & Title to the equipment will vest with the Lessee, and the Lessee will be Maintenance responsible to insure & maintain the equipment as outlined in the lease contract.

Taxes: Personal property, sales, leasing, use, stamp, or other taxes are for the account of the Lessee.

Option One Option Two Option Three
Lease Term: Two Years Three Years Four Years
Payment Frequency: Annual Annual Annual
Lease Rate: 5.44% 5.35% 5.22%
Lease Factor: 0.541160 0.369619 0.283454
Lease Payment: $35,744.68 $24,414.08 $18,722.72
Payment Structure: Arrears Arrears Arrears
Payment Commencement: First payment due
one year after
contract execution.

First payment due
one year after
contract execution.

Please be advised the rates and payment streams above are valid for lease purchase contracts executed and returned NO LATER than: 8/31/2022
Program Highlights: Lease Payments are subject to annual appropriation, so the Lessee DOES NOT pledge its full faith and credit.

Low, tax exempt financing interest rates…the most cost effective & convenient way for State & Locals to raise cash.

No pre-payment penalties provided payment is made in-full on a regularly scheduled lease payment date.

Eliminate miscellaneous financing costs associated with bonding…NO special counsel fees, underwriter's fees, origination costs, or reserve fund requirements.

Every dollar you borrow gets allocated towards your project.

Qualifications: Receipt of a properly executed documentation package.

The interest portion of the Lease Payments shall be excludable from the Lessor's gross income pursuant to Section 103 of the Internal Revenue Code.

Receipt of a copy of the last 2 year's audited financial statements and current year's budget from the Lessee.

This proposal should not be construed as a commitment to finance.

It is subject to final credit approval.

For questions concerning this quote, please contact: Sam Gainer Motorola Solutions Credit Company LLC
201-605-7206
[email protected]
Billing Address:

COALINGA, CITY OF
270 N SIXTH ST
COALINGA, CA 93210
US
Quote Date:08/08/2022
Expiration Date:09/01/2022
Quote Created By:

Randy Emerzian
[email protected]
End Customer:

COALINGA, CITY OF
Sean Young
[email protected]
559-935-1525
Contract: 17724 - HGAC (TX)-RA05-21
Line # Item Number Description Qty List Price Sale Price Ext. Sale Price GTR 8000 Base Radio
1 T7039A Police CH 5 Repeater 1 $0.00 $0.00 $0.00
1a CA01953AA ADD: POWER EFFICIENCY

PACKAGE
1 $500.00 $400.00 $400.00
1b CA01253AA INC: BR PRESELECTOR UHF
435-470 MHZ
1 $0.00 $0.00 $0.00
1c CA01948AA ADD: DIGITAL

CONVENTIONAL SOFTWARE
1 $14,600.00 $11,680.00 $11,680.00
1d CA03678AA ADD: ASTRO SYSTEM
RELEASE 2021.1
1 $0.00 $0.00 $0.00
1e X265AP ADD: BR PRESELECTOR
380-512 MHZ
1 $500.00 $400.00 $400.00
1f X153AW ADD: RACK MOUNT

HARDWARE
1 $50.00 $40.00 $40.00
1g X640AL ADD: UHF R2 (435-524 MHZ) 1 $6,300.00 $5,040.00 $5,040.00 Subtotal $17,560.00
Estimated Tax $1,576.01
Grand Total $19,136.01(USD)
QUOTE-1842635
Police CH 5 GTR8000 BR
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Page 1 ends

Notes:

QUOTE-1842635
Police CH 5 GTR8000 BR
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Page 2 ends

QUOTE-1829204

COALINGA, CITY OF
New Sheriff Base Radio
07/26/2022
The design, technical, pricing, and other information (“Information”) furnished with this submission is confidential proprietary information of Motorola Solutions, Inc. or the Motorola Solutions entity providing this quote (“Motorola”) and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola.

MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2020 Motorola Solutions, Inc. All rights reserved.

Billing Address:

COALINGA, CITY OF
270 N SIXTH ST
COALINGA, CA 93210
US
Quote Date:07/26/2022
Expiration Date:09/01/2022
Quote Created By:

Randy Emerzian
[email protected]
End Customer:

COALINGA, CITY OF
Jose Garza
[email protected]
(559)935-1525 ext. 152
Contract: 17724 - HGAC (TX)-RA05-21
Line # Item Number Description Qty List Price Sale Price Ext. Sale Price APX™ Consolette
1 L37TSS9PW1AN ALL BAND CONSOLETTE 1 $9,551.00 $6,972.23 $6,972.23 1a L998AB ADD: LIMITED FRONT PANEL

W/CLOCK/VU
1 $528.00 $385.44 $385.44
1b G48BB ENH: CONVENTIONAL

OPERATION APX
1 $880.00 $642.40 $642.40
1c GA00469AA ENH:EXTENDED DISPATCH

APX CONSOLETT
1 $550.00 $401.50 $401.50
1d CA01598AB ADD: AC LINE CORD US 1 $0.00 $0.00 $0.00
1e GA05507AA DEL: DELETE 7/800MHZ
BAND
1 -$800.00 -$584.00 -$584.00
1f GA05509AA DEL: DELETE UHF BAND 1 -$800.00 -$584.00 -$584.00 1g G78AR ADD: 3Y ESSENTIAL

SERVICE
1 $176.00 $176.00 $176.00
1h G843AH ADD: AES ENCRYPTION AND
ADP
1 $523.00 $381.79 $381.79
1i G806BL ENH: ASTRO DIGITAL CAI OP
APX
1 $567.00 $413.91 $413.91
1j W969BG ADD: MULTIKEY OPERATION 1 $363.00 $264.99 $264.99 2 HKN6233C APX CONSOLETTE RACK

MOUNT KIT
1 $200.00 $146.00 $146.00
QUOTE-1829204
New Sheriff Base Radio
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Page 2 ends

Subtotal $8,616.26
Estimated Tax $773.31
Estimated Freight $94.77
Grand Total $9,484.34(USD)
Notes:

QUOTE-1829204
New Sheriff Base Radio
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Page 3 ends

Purchase Order Checklist
Purchase Order Checklist
Marked as PO/ Contract/ Notice to Proceed on Company Letterhead (PO will not be processed without this)
PO Number/ Contract Number
PO Date
Vendor = Motorola Solutions, Inc.

Payment (Billing) Terms/ State Contract Number
Bill-To Name on PO must be equal to the Legal Bill-To Name Bill-To Address
Ship-To Address (If we are shipping to a MR location, it must be documented on PO) Ultimate Address (If the Ship-To address is the MR location then the Ultimate Destination address must be documented on PO )
PO Amount must be equal to or greater than Order Total
Non-Editable Format (Word/ Excel templates cannot be accepted) Bill To Contact Name & Phone # and EMAIL for customer accounts payable dept Ship To Contact Name & Phone #
Tax Exemption Status
Signatures (As required)
Racing to an emergency or repairing a power
outage, every moment matters as you mount a
response. The right control station can make all the
difference in making sure communications are clear,
continuous and coordinated – across multiple users,
agencies and miles.

The APX All-Band Consolette is the ideal
complement to your dispatch console. It’s the low
cost, mid-power wireless control station for an
ASTRO® 25 system. You can use it as an emergency
backup station when infrastructure is off-line, or
for wireless access to different system types for
increased interoperability between agencies.

DATA SHEET APX ® ALL-BAND CONSOLETTE
APX® ALL-BAND

CONSOLETTE

CONNECT WITH CONFIDENCE
Designed around proven APX technology, the Consolette combines forward-thinking technology with time-tested functionality. Project 25 Phase 2 technology delivers twice the voice capacity so you can add more users without adding more frequencies or infrastructure. Talk with confidence to a squad car or desk station, a job site across town or an incident in the next county.

And with Wi-Fi, the Consolette keeps your team in touch and within reach of over-the-air updates. Receive new codeplugs, firmware updates and software features at the speed of Wi-Fi—without interruptions to voice communication.

MIGRATE AT YOUR OWN PACE
The APX All-Band Consolette is backwards and forwards compatible, developed to meet current P25 standards and future-ready to support new technology and data applications. Now you can achieve your interoperability objectives—whether upgrading an existing system or designing a new one—based on your dollars and deadlines.

BUILT FOR THE TOUGHEST TASKS
Innovative design and skillful engineering make the APX All-Band Consolette a tireless performer. The robust metal housing assures extra durability, but allows for easy servicing and programming without removing the lid. An integrated front panel numeric keypad gives you fast access to radio controls. And it meets stringent FCC and UL certifications for exceptional safety.

ROBUST AND MISSION-READY
When you lose power, count on the automatic battery revert feature to keep your people connected. All you need is a DC source, such as a marine battery, and the Consolette will switch over automatically to keep communications strong.

Rich in features, the APX All-Band Consolette gives you the largest number of interface connections to a wide variety of consoles and desk sets, and easy access to contact information with one unified call list. What’s more, an ACIM wireless interface provides back-up dispatch if your console’s link to the ASTRO 25 trunked system is ever lost.

DATA SHEET APX ® ALL-BAND CONSOLETTE

STANDARD FEATURES
Available in 700/800 MHz, VHF or
UHF (R1/R2) bands
Optional multiband operation
2000 Channels
Trunking Standards supported:
• Clear or digitally encrypted
ASTRO® 25
Trunked Operation
• Capable of SmartZone®,
SmartZone Omnilink,
SmartNet®
Analog MDC-1200 and Digital
APCO P25
Conventional System Configurations
Narrow and wide bandwidth digital
receiver (6.25 kHz equivalent/12.5
kHz/30 kHz/25 kHz)*
Embedded digital signaling (ASTRO and
ASTRO 25)
Integrated Encryption Hardware
Seamless Wideband Scan
Intelligent Priority Scan
Intelligent Lighting
Radio Profiles
Unified Call List
Tone remote control
Tactical Inhibit
Instant Recall
ACIM/CCGW interface including:
• ID decode
• Call alert encode
Interfaces supported:
• Recorder
• Wireline
• Vehicle Interface Port
• Crosspatch
• Headsets (2)**
110/220 VAC operation with battery
revert capability
VU Meter and Clock
Expansion Slot Standard
2 configurations available:
• Full featured front panel
• Limited front panel
** Available on full featured models only.
* Per the FCC Narrowbanding rules, new
products submitted for FCC certification
after January 1, 2011 are restricted from
being granted certification at 25KHz for
United States – State & Local Markets only.

Bright color display
• Easy to read 3 line display in various lighting conditions - day or night • Large tactile knobs and navigation buttons
• 5 programmable menu soft keys and 1 programmable button LCD display
3 soft menu buttons to activate or control the following Consolette features:
• Clock
• Volume Units Meter (VU)
• Crosspatch Linking
• Auxiliary Controls/VIP Activation
• Over-the-air Audible TX Alert Tones

AUXILIARY DISPLAY FEATURES
DATA SHEET APX ® ALL-BAND CONSOLETTE
E5 CONTROL HEAD FEATURES
Enhanced Encryption Software Options
Programming over Project 25 (POP25)
Text Messaging
Over the Air Rekeying (OTAR)
Wi-Fi connectivity
Extended Dispatch Operation including:
• Emergency Alarm ACK Encode
• Radio Inhibit/Uninhibit Encode
• Radio Monitor Encode
• Radio Check Encode
• Status Query Encode
• Status Query Response Decode
• Status Update Decode
• Message Update Decode

OPTIONAL FEATURES

TRANSMITTER - TYPICAL PERFORMANCE SPECIFICATIONS
700 MHz 800 MHz VHF UHF Range 1 UHF Range 2
Frequency Range/Bandsplits 764-776 MHz, 794-806 MHz 806-825 MHz, 851-870 MHz 136-174 MHz 380-470 MHz 450-520 MHz Channel Spacing 25/20/12.5 kHz 25/20/12.5 kHz 30/25/12.5 kHz 25/20/12.5 kHz 25/20/12.5 kHz Maximum Frequency Separation Full Bandsplit Full Bandsplit Full Bandsplit Full Bandsplit Full Bandsplit Rated RF Output Power1
(Adjustable) 1-30 Watts 1-35 Watts 1-50 Watts 1-40 Watts (380-470 MHz) 1-45 Watts (450-485 MHz)
1-40 Watts (485-512 MHz)
1-25 Watts (512-520 MHz)
Frequency Stability1
(–30°C to +85°C; +25°C Ref.) ±0.8 PPM ±0.8 PPM ±0.8 PPM ±0.8 PPM ±0.8 PPM Modulation Limiting1 ±5/±2.5 kHz ±5/±4 kHz (NPSPAC)
/±2.5 kHz ±5/±2.5 kHz ±5/±2.5 kHz ±5/±2.5 kHz
Modulation Fidelity (C4FM)

12.5kHz Digital Channel 1.10% 1.10% 1.10% 1.10% 1.10%
Emissions1 Conducted
–75/–85 dBc
Radiated
–20/–40 dBm
Conducted
–75 dBc
Radiated
–20 dBm
Conducted
–85 dBc
Radiated
–20 dBm
Conducted
–85 dBc
Radiated
–20 dBm
Conducted
–85 dBc
Radiated
–20 dBm
Audio Response1 +1, –3 dB (EIA) +1, –3 dB (EIA) +1, –3 dB (EIA) +1, –3 dB (EIA) +1, –3 dB (EIA) FM Hum & Noise1 25 kHz

12.5 kHz
50 dB
48 dB
50 dB
48 dB
53 dB
52 dB
53 dB
50 dB
53 dB
50 dB
Audio Distortion1 20 & 25 kHz

12.5 kHz

0.50 %

0.50 %
RECEIVER – TYPICAL PERFORMANCE SPECIFICATIONS
700 MHz 800 MHz VHF UHF Range 1 UHF Range 2
Frequency Range/Bandsplits 764-776 MHz 851-870 MHz 136-174 MHz 380-470 MHz 450-520 MHz Channel Spacing 25/20/12.5 kHz 25/20/12.5 kHz 30/25/12.5 kHz 25/20/12.5 kHz 25/20/12.5 kHz Maximum Frequency Separation Full Bandsplit Full Bandsplit Full Bandsplit Full Bandsplit Full Bandsplit Audio Output Power (Speaker)
at 3% distortion

2.5 W (20 Ω internal)

7.5 W (7.5 Ω)
15 W (2.3 Ω)

2.5 W (20 Ω internal)

7.5 W (7.5 Ω)
15 W (2.3 Ω)

2.5 W (20 Ω internal)

7.5 W (7.5 Ω)
15 W (2.3 Ω)

2.5 W (20 Ω internal)

7.5 W (7.5 Ω)
15 W (2.3 Ω)

2.5 W (20 Ω internal)

7.5 W (7.5 Ω)
15 W (2.3 Ω)
Frequency Stability1
(–30°C to +85°C; +25°C Ref.) ±0.8 PPM ±0.8 PPM ±0.8 PPM ±0.8 PPM ±0.8 PPM Analog Sensitivity1 12 dB SINAD
Digital Sensitivity 5% BER
-121 dBm
-121.5 dBm
-121 dBm
-121.5 dBm
Pre-Amp
-123 dBm
-123 dBm
Standard
-119 dBm
-119 dBm
Pre-Amp
-123 dBm
-123 dBm
Standard
-119 dBm
-119 dBm
Pre-Amp
-123 dBm
-123 dBm
Standard
-119 dBm
-119 dBm
Intermodulation 25 kHz

12.5 kHz
85 dB
85 dB
85 dB
85 dB
84 dB
85 dB
86 dB
86 dB
82 dB
83 dB
86 dB
86 dB
82 dB
83 dB
86 dB
86 dB
Spurious Rejection 100 dB 100 dB 90 dB 90 dB 90 dB
Audio Response1 +1, –3 dB (EIA) +1, –3 dB (EIA) +1, –3 dB (EIA) +1, –3 dB (EIA) +1, –3 dB (EIA) Audio Distortion at rated1 1.20 % 1.20 % 1.20 % 1.20 % 1.20 % Selectivity1 25 kHz

12.5 kHz
30 kHz

82.5 dB
72 dB
—

82.5 dB
72 dB
—
87 dB
76 dB
90 dB
82 dB
76 dB
—
82 dB
76dB
—

SIGNALING (ASTRO MODE)
Signaling Rate 9.6 kbps
Digital ID Capacity 10,000,000 Conventional / 48,000 Trunking Digital Network Access Codes 4,096 network site addresses ASTRO Digital User Group Addresses 4,096 network site addresses Project 25 – CAI Digital User Group Addresses 65,000 Conventional / 4,094 Trunking Error Correction Techniques Golay, BCH, Reed-Solomon codes Data Access Control Slotted CSMA: Utilizes infrastructure-sourced data status bits embedded in both voice and data transmissions.

DIMENSIONS
W x D x H Limited Front Panel Configuration
16” x 18” x 4.2” (406 x 457 x 107mm)
Full Featured Front Panel Configuration
16” x 18.75” x 4.2” (406 x 476 x 107mm)
Weight Limited Front Panel Configuration

18.9 lbs (8.6 kg)
Full Featured Front Panel Configuration

19.9 lbs (9.0 kg)
-120 dBm
-120 dBm
DATA SHEET APX ® ALL-BAND CONSOLETTE
For more information, visit motorolasolutions.com/apx

ENCRYPTION
Supported Encryption
Algorithms

ADP, AES, DES, DES-XL,

DES-OFB, DVP-XL
Encryption Algorithm Capacity 8
Encryption Keys per Radio Module capable of storing 1024 keys. Programmable for 128
Common Key Reference (CKR)
or 16 Physical Identifier (PID)
Encryption Frame Re-sync Interval P25 CAI 300 mSec
Encryption Keying Key Loader
Synchronization XL – Counter Addressing
OFB – Output Feedback
Vector Generator
National Institute of Standards
and Technology (NIST) approved
random number generator
Encryption Type Digital
Key Storage Tamper protected volatile or
non-volatile memory
Key Erasure Keyboard command and tamper
detection
Standards FIPS 140-2 Level 3
FIPS 197

WIRELESS CONNECTIVITY
WLAN (Wi-Fi®)
802.11 b/g/n supports WPA-2,
WPA, WEP security protocols;
radio can be pre-provisioned
with up to 20 SSIDs

ENVIRONMENTAL SPECIFICATIONS
Operating Temperature -30ºC / +60ºC
Storage Temperature -40ºC / +85ºC
Humidity 95% relative humidity
ESD IEC 61000-4-2
Duty Cycle EIA/TIA Intermittent Duty Cycle

FCC/IC TYPE ACCEPTANCE ID

FCC/IC ID BAND AND POWER LEVEL
FCC ID: AZ492FT7089 764-776 MHz (10-30 W)
IC ID: 109U-92FT7089 794-806 MHz (10-30 W)
806-824 MHz (10-35 W)
851-870 MHz (10-35 W)
136-174 MHz (10-50 W and 25-110 W)
380-470 MHz (10-40 W and 25-110 W)
450-485 MHz (10-45 W)
485-512 MHz (10-40 W)
512-520 MHz (10-25 W)
1 Measured in the analog mode
per TIA/EIA 603 under nominal
conditions
Specifications subject to change
without notice. All specifications
shown are typical.

Radio meets applicable regulatory
requirements.

The All Band Consolette is J/F 12
11207 and SPS 22237 certified.

POWER AND BATTERY DRAIN
Model Type 136-174 MHz, 380-470 MHz, 450-520 MHz, 764-870 MHz Minimum RF Power Output 1-35W (764-870 MHz), 1-50W (136-174MHz), 1-40W (380-470 MHz), 1-45W (450-485 MHz), 1-40W (485-512 MHz), 1-25 (512-520 MHz) AC Operation 110 to 220VAC 50-60Hz
AC Current 110VAC: 0.85A (Idle/Rx) 1.7A (Tx)
220VAC: 0.42A (Idle/Rx) 0.85A (Tx)
AC Surge Spec EN6100-4-5 Level 5
DC Operation 13.8V DC ±20% Negative Ground
Standby at 13.8V 1.4A (764-870 MHz), 1.4A (136-174 MHz), 1.4A (380-470 MHz), 1.4A (450-520 MHz) Receive Current at Rated Audio at 13.8V 3.2A (764-870 MHz), 3.2A (136-174 MHz), 3.2A (380-470 MHz), 3.2A (450-520 MHz) Transmit Current (A) at Rated Power 136-174 MHz (1-50 W) 380-470 MHz (1-40 W)
450-520 MHz (1-45 W)
15A (50W)
15A (40W)
13A (45W)
8A (15W)
8A (15W)
8A (15W)
764-870 MHz (1-35 Watt) 13A (50W) 8A (15W)
Motorola Solutions, Inc. 500 West Monroe Street, Chicago, Il 60661 U.S.A. motorolasolutions.com MOTOROLA, MOTO, MOTOROLA SOLUTIONS and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2020 Motorola Solutions, Inc. All rights reserved. 11-2020 DRAFT QUOTE-1814263

COALINGA, CITY OF
APX NEXT (1) UHF VHF
07/12/2022
The design, technical, pricing, and other information (“Information”) furnished with this submission is confidential proprietary information of Motorola Solutions, Inc. or the Motorola Solutions entity providing this quote (“Motorola”) and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola.

COALINGA, CITY OF
270 N SIXTH ST
COALINGA, CA 93210
RE: Motorola Quote for APX NEXT (1) UHF VHF
Dear Chief Darren Blevins,
Motorola Solutions is pleased to present COALINGA, CITY OF with this quote for quality communications equipment and services. The development of this quote provided us the opportunity to evaluate your requirements and propose a solution to best fulfill your communications needs.

This information is provided to assist you in your evaluation process. Our goal is to provide COALINGA, CITY OF with the best products and services available in the communications industry. Please direct any questions to Daniel Schaschwary at [email protected].

We thank you for the opportunity to provide you with premier communications and look forward to your review and feedback regarding this quote.

Sincerely,
Daniel Schaschwary
DRAFT QUOTE-1814263
Billing Address:

COALINGA, CITY OF
270 N SIXTH ST
COALINGA, CA 93210
US
Shipping Address:

COALINGA, CITY OF
270 N SIXTH ST
COALINGA, CA 93210
US
Quote Date:07/12/2022
Expiration Date:09/01/2022
Quote Created By:

Daniel Schaschwary
Daniel.Schaschwary1@
motorolasolutions.com
End Customer:

COALINGA, CITY OF
Chief Darren Blevins
[email protected]
(559) 935-1525 ext. 152
Contract: 17724 - HGAC (TX)
Payment Terms:30 NET
Line # Item Number Description Qty Term List Price Sale Price Ext. Sale Price APX™ NEXT APX NEXT SINGLE BAND
1 H45TGT9PW8AN APX NEXT SINGLE BAND
MODEL 4.5 PORTABLE
5 $6,641.00 $4,847.93 $24,239.65
1a H638EA ADD: SMART LOCATE

MAPPING TRIAL PROMO
5 -$56.00 -$56.00 -$280.00
1b QA09030AA ADD: MOTOROLA

HOSTED RADIOCENTRAL
W CPS*
5 $0.00 $0.00 $0.00
1c QA09001AM ADD: WIFI CAPABILITY 5 $330.00 $240.90 $1,204.50 1d QA00571AR ADD: UHF BAND 5 $0.00 $0.00 $0.00
1e H637AA ADD: APX NEXT DMS

BUNDLE PROMO
5 -$22.95 -$22.95 -$114.75
1f H636AB ADD: APX NEXT

APPLICATION BUNDLE
PROMO
5 -$300.00 -$300.00 -$1,500.00
1g QA00570AW ADD: VHF BAND+ 5 $800.00 $584.00 $2,920.00 1h H35DD ADD: CONVENTIONAL

OPERATION
5 $550.00 $401.50 $2,007.50
1i H842BR ADD: SINGLE UNIT

PACKING
5 $0.00 $0.00 $0.00
DRAFT QUOTE-1814263
APX NEXT (1) UHF VHF
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

Page 3 ends

Line # Item Number Description Qty Term List Price Sale Price Ext. Sale Price 1j Q241CB ADD: ANALOG

OPERATION
5 $0.00 $0.00 $0.00
1k Q667BB ADD: ADP ONLY (NONP25 CAP COMPLIANT) (US
ONLY)
5 $0.00 $0.00 $0.00
1l H869DB ENH: MULTIKEY 5 $363.00 $264.99 $1,324.95
1m Q698AE ALT: PLASTIC CARRY
HOLSTER WITH 3 INCH
CLIP
5 $0.00 $0.00 $0.00
1n QA09016AA ADD: LTE FOR VERIZON
LTE SERVICE*
5 $0.00 $0.00 $0.00
2 NNTN9216A BATTERY PACK,IMPRES
GEN2, LIION,IP68, 4400T
5 $225.50 $169.13 $845.65
3 LSV01P01415A APX NEXT DMS
ADVANCED W ACC DMGPROMO
5 12 MONTHS $179.40 $179.40 $897.00
4 LSV01S01411A APX NEXT DMS

ESSENTIAL W ACC DMG
5 24 MONTHS $368.00 $368.00 $1,840.00
5 SSV01P01476A APX NEXT SMART

LOCATE-PROMO
5 1 YEAR $75.00 $75.00 $375.00
6 SSV01P01902A APX NEXT SMART

MAPPING-PROMO
5 1 YEAR $75.00 $75.00 $375.00
7 SSV01P01685B CC AWARE STARTER

LOCATION & MAPPING
FOR APX NEXT (1ST

YEAR TRIAL)
5 1 YEAR $56.00 $56.00 $280.00
8 SSV01P01408B APX NEXT VIQI-PROMO 5 1 YEAR $75.00 $75.00 $375.00 9 SSV01P01407B APX NEXT SMART PROGPROMO5 1 YEAR $75.00 $75.00 $375.00 10 NNTN9199A IMPRES 2 SUC, 3.0A,
120VAC, TYPE A PLUG,
NA
5 $169.56 $127.17 $635.85
11 PMMN4123A AUDIO ACCESSORYREMOTE SPEAKER

MICROPHONE,XV

REMOTE SPEAKER

MICROPHONE
5 $435.00 $326.25 $1,631.25
DRAFT QUOTE-1814263
APX NEXT (1) UHF VHF
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

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Line # Item Number Description Qty Term List Price Sale Price Ext. Sale Price 12 PSV00S01424A APX NEXT
PROVISIONING*
1 $0.00 $0.00 $0.00
13 PSV01S02942A VIRTUAL PARTNER

ENABLEMENT
1 $0.00 $0.00 $0.00
14 PSV01S02940A SMARTMAPPING

ENABLEMENT
1 $0.00 $0.00 $0.00
Grand Total $37,431.60(USD)
Pricing Summary
List Price Sale Price Prorated Price
Upfront Costs for Hardware, Accessories and Implementation (if applicable), plus Subscription Fee $48,352.55 $35,591.60 $0.00 Year 2 Subscription Fee $920.00 $920.00 $0.00
Year 3 Subscription Fee $920.00 $920.00 $0.00
Grand Total System Price $50,192.55 $37,431.60 $0.00
Notes:
● Additional information is required for one or more items on the quote for an order.

Motorola’s quote (Quote Number: ________________ Dated: ____________ ) is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the "Underlying Agreement") that authorizes Customer to purchase equipment and/or services or license software (collectively "Products"). If no Underlying Agreement exists between Motorola and Customer, then the following Motorola's Standard Terms of use and Purchase Terms and Conditions govern the purchase of the Products which is found at http://www.motorolasolutions.com/msi/omterms.

The Parties hereby enter into this Agreement as of the Effective Date.

Motorola Solutions, Inc. Customer
By: ______________________________ By: ______________________________ Name: ___________________________ Name: ____________________________ Title: ____________________________ Title: ____________________________ Date: ____________________________ Date: ____________________________ DRAFT QUOTE-1814263
APX NEXT (1) UHF VHF
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

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● VENDOR INFO:

Motorola Solutions, Inc.
10680 Treena Street, Suite 200
San Diego, CA 92131
DRAFT QUOTE-1814263
APX NEXT (1) UHF VHF
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800

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APX NEXT RADIO SOLUTIONS
Overview
APX NEXT is Motorola Solutions’ next-generation P25 platform purpose-built for first responders to access and act on information while maintaining focus in critical situations. Across all aspects of the radio experience—deployment, operation, maintenance, and evolution—APX NEXT brings critical advancements to usability and performance. Equipped with broadband, LTE, Wi-Fi, Bluetooth 5.0, and GPS capabilities, APX NEXT extends future-ready performance, applications, and full interoperability to the field and control room to transform accurate data into smarter action.

Key benefits of the APX NEXT include the following:
• SmartTouch Experience – Easier operation centered around a redefined 3.6” impact resistant touch display and shallow menu hierarchy. This cleaner and more intuitive visual layout increases the usability of the APX NEXT radio and helps users find the information they need without pause or distraction.
• Ruggedized, Ergonomic Design – Increased personnel safety and efficiency with an improved T-Grip ergonomic design, full-color top display, and tactile knobs for efficient use in emergency situations.

Patented touch technology enables for reliable gloved use, while also making the screen immune to false actuations from water, snow, ice, or debris. The APX Next device meets the same MIL standards for ruggedization achieved by Motorola Solutions’ APX platform radios. • Easy Fleet Management – Easier and quicker radio provisioning, remote software updates, and streamlined management reduce downtime and support control center staff. Motorola Solutions’ Device Management Services (DMS) maximize the effectiveness of APX NEXT, reducing maintenance risk, workload, and total cost of ownership. DMS brings RadioCentral (RC) programming to APX NEXT, as well, supporting faster provisioning and deployment to get devices in the hands of responders and out into the field.
• Secure Communications – Hardened End-to-End security allows only authorized units in the system to listen to transmissions. Real-time security provides seamless protection from the device and data in transit to the cloud and the LMR system
Evolving with Applications Services
APX NEXT Application Services enhance device capabilities and improve user experience. These applications are subscription-based offerings for easier optimization and scaling to meet evolving needs.

VIQI Virtual Partner
Maintaining situational awareness and first responder safety through natural operation is integral to the APX NEXT device. This outcome is achieved through ViQi™ Virtual Partner—a cloud-based service that provides vital public safety information via voice. With a single button press and simple audio prompt, personnel can use natural language to run a license plate or driver’s license, and search for vehicles with matching vehicle identification numbers straight from the field without disruption.

Virtual Partner leverages artificial intelligence capabilities to interpret voice queries and quickly deliver query results in an audible format. This empowers field personnel to submit queries with the APX NEXT radio without the risk of losing situational awareness while typing a manual query. The automated nature of the solution also allows users to obtain critical information faster than relaying the query to dispatchers.

The APX NEXT then leverages either LMR or supported broadband networks to send queries and return responses.

DRAFT QUOTE-1814263
APX NEXT (1) UHF VHF
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Page 7 ends

SmartLocate
The SmartLocate application provides dispatchers with accurate location data over a broadband network, enabling better tracking of field personnel and improved situational awareness. By using the broadband network and CommandCentral Aware integration, SmartLocate can quickly send GPS coordinate updates and location information from the field to dispatchers to create a more effective operating picture of any situation. This gives dispatchers a greater ability to manage incidents and efficiently dispatch available units with confidence that resources are allocated where necessary. Access to CommandCentral Aware is not included with a SmartLocate subscription.

SmartProgramming
Leveraging DMS and RadioCentral provisioning capabilities, the SmartProgramming application allows APX NEXT radios to be updated anywhere within an agency’s local LTE network coverage area. APX NEXT devices no longer need to be tied to a computer via USB cable, limited to WiFi network coverage, or gated by Land Mobile Radio (LMR) bandwidth. SmartProgramming allows the APX NEXT device to take advantage of LTE broadband data speeds to pull programming jobs from RadioCentral devices in minutes.

SmartMapping
The SmartMapping application provides precise and accessible location information for field users on APX NEXT’s modernized map interface, improving situational awareness and informing response. Users can see their own location and the location/status of other officers at a glance and immediately tap to communicate with these personnel. SmartMapping streamlines engagement by providing access to the application directly from the APX NEXT radio’s home screen to best support users wherever the mission takes them.

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Coalinga City CouncilOctober 6, 2022

Coalinga City Council
October 6, 2022