Agenda, regular meeting — Coalinga City Council, January 5, 2023

CITY COUNCIL/SUCCESSOR

AGENCY/PUBLIC FINANCE AUTHORITY

MEETINGAGENDA
January 5, 2023
6:00 PM
The Mission of the City of Coalinga is to provide for the preservation of the community character by delivering quality, responsive City services, in an efficient and cost-effective manner, and to develop, encourage, and promote a diversified economic base in order to ensure the future financial stability of the City for its citizens.

Notice is hereby given that the City Council will hold a Regular Meeting, on January 5, 2023 in the City Council Chambers, 155 West Durian Avenue, Coalinga, CA. Persons with disabilities who may need assistance should contact the City Clerk at least 24 hours prior to the meeting at 935-1533 x113. Anyone interested in translation services should contact the City Clerk at least 24 hours prior to the meeting at 935-1533 x113.

The Meeting will begin at 6:00 p.m. and the Agenda will be as follows:

1. CALL TO ORDER

1. Pledge of Allegiance

2. Changes to the Agenda

3. Council's Approval of Agenda

2. AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS

1. Presentation of Award to Retiring Wastewater Treatment Plant Chief Plant Operator Álvaro Preciado for 26 Years of Service to the City of Coalinga

2. Presentation of Programs offered by the California Department of Insurance - Richie Sayavong

3. Presentation on Natural Gas Market and Future Outlook on Rates

4. Proclamation - November 2022, Family Court Awareness Month

3. CITIZEN COMMENTS
This section of the agenda allows members of the public to address the City Council on any item within the jurisdiction of the Council. Members of the public, when recognized by the Mayor, should come forward to the lectern, identify themselves and use the microphone. Comments are normally limited to three (3) minutes. In accordance with State Open Meeting Laws, no action will be taken by the City Council this evening and all items will be referred to staff for follow up and a report.

Citizen Comments submitted in writing to the City Clerk by 5:00pm on the day of the City Council meeting shall be distributed to the City Council and included in the record, however they will not be read.

4. PUBLIC HEARINGS

1. Consideration of Tentative Parcel Map Application 22-01 and Further Adopting Resolution No. 4133
Sean Brewer, Assistant City Manager

5. CONSENT CALENDAR

1. Approve MINUTES - November 3, 2022

2. Check Register: 11/01/2022 - 11/30/2022

3. Information Only - New Off Road Vehicle Price Estimates

4. Informational Only - Proposed Floor Plans for ADU Cottage Home Program

5. Authorize Police and Fire Departments to Purchase Additional Laptops and Tablets with Allocated State Funding

6. Introduce and Waive First Reading of Ordinance No. 856 (Adoption of 2022) California Building Codes)

7. Adopt Resolution No. 4130 Opting Out of Fresno County’s Urban Community Development Block Grant Program (CDBG) for Program Years 2024-25, 2025-26 and 2026-27

8. Approve Two (2) Task Orders With MKN to Provide Engineering Design Services Related to the 2020 Water Bond Projects at the Water Treatment Plant

9. Authorize City Manager to Execute a Subordination Agreement Between the City of Coalinga and Warthan Place Apartment Investors, L.P. Related to the Warthan Place Apartments Project Phase 2

10. Notice of Completion for La Cuesta Lift Station Rehabilitation Project

11. Adopt Resolution No. 4131 Accepting and Approving the Election Results from the November 8, 2022 Consolidated Statewide General Election

12. Approve Award for the Government Center Building Roof Silicone Restoration Roof Project

13. Rejection of Claim for Damages Presented by Joey Kauth and Valarie Kauth

14. Code Enforcement Monthly Report for November 2022

6. ORDINANCE PRESENTATION, DISCUSSION AND POTENTIAL ACTION ITEMS

1. Presentation of Plaques to Outgoing City Council Members, Mayor Ron Ramsey and Mayor Pro-Tem Ray Singleton

2. Swearing In of Re-Elected Councilmember Adam Adkisson, Newly Elected Councilmember Nathan Vosburg, and Appointed Councilmember Lonnie Hedgecock Marissa Trejo, City Manager

3. Discussion, Direction and Potential Action regarding Reorganization of the City Council
Marissa Trejo, City Manager

4. Discussion, Direction and Potential Action related to the 2022/2023 Water Year and Water Conservation Efforts including Revisiting the Current Water Restrictions Sean Brewer, Assistant City Manager

5. Recommendation for the City Council to Approve a Contingency Drought Water Rate and Authorize the Issuance of Rate Increase Notice
Dan Bergmann, IGS Services

7. ANNOUNCEMENTS

1. City Manager's Announcements

2. Councilmembers' Announcements/Reports

3. Mayor's Announcements

8. FUTURE AGENDA ITEMS

9. CLOSED SESSION

1. REAL PROPERTY NEGOTIATIONS - Government Code Section 54956.8.

CONFERENCE WITH REAL PROPERTY NEGOTIATORS. PROPERTY: APN:
073-020-58S located in Fresno County off of Palmer Avenue. CITY NEGOTIATORS: City Manager, Marissa Trejo; Assistant City Manager, Sean Brewer; and City Attorney, Mario Zamora. NEGOTIATING PARTIES: David Wood.

UNDER NEGOTIATION: Price and Terms of Payment

2. REAL PROPERTY NEGOTIATIONS - Government Code Section 54956.8.

CONFERENCE WITH REAL PROPERTY NEGOTIATORS. PROPERTY: APN:
072-154-02 located in the City of Coalinga on E. Glenn St. CITY NEGOTIATORS:

City Manager, Marissa Trejo; and City Attorney, Mario Zamora. NEGOTIATING PARTIES: Patel Shushilaben Ambelal Trustee. UNDER NEGOTIATION: Price and Terms of Payment

3. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION.

Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of Section 54956.9 - 1 case

10. CLOSED SESSION REPORT
Closed Session: A "Closed" or "Executive" Session of the City Council, Successor Agency, or Public Finance Authority may be held as required for items as follows: personnel matters; labor negotiations; security matters; providing instructions to real property negotiators; legal counsel regarding pending litigation; and protection of records exempt from public disclosure.

Closed session will be held in the Administration Building at 155 W. Durian Avenue and any announcements or discussion will be held at the same location following Closed Session.

11. ADJOURNMENT

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Presentation of Programs offered by the California Department of Insurance - Richie Sayavong
Meeting Date:

From:

Prepared by:

I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
NoAttachments Available

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Presentation on Natural Gas Market and Future Outlook on Rates Meeting Date: Thursday, January 5, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

Update presentation only.

II. BACKGROUND:

For ten years, into 2021, wholesale gas costs remained low; however, gas costs have continued to escalate dramatically. System operating costs have continued moderate and little capital work has been performed.

The result has been a long period of very low gas rates. On December 1, 2021, rates were increased 45 percent to cover increasing costs, mainly for wholesale gas purchases. The increase last year was also to protect an adequate fund balance for the natural gas enterprise. Gas rates were again increased 50 percent in August 2022 to keep up with escalating wholesale gas costs and PG&E transportation costs. These rates terminate September 1, 2023.

III. DISCUSSION:

Anticipating the likely of highly volatile natural gas prices this winter, staff working with Dan Bergmann of IGS, first purchased winter gas in August, then purchased again in September, to cover 98 percent of the three-year average demand for December. The purchased gas was somewhat costly in the eight-dollar range but covered by the 50 percent rate increase from this summer.

December has been colder than average and natural gas costs have skyrocketed. The City’s gas usage for December is approximately 42,000 DTh, higher than the three-year average of 37,900 DTh. More significantly, day prices have exceeded $50 per DTh on several days. The City has to purchase some highcost gas, but limited due to the hedged gas in place.

Dan Bergmann will provide a brief presentation on December results, comparison to PG&E, and the outlook for the duration of winter.

IV. ALTERNATIVES:

None.

V. FISCAL IMPACT:
none at this time.

AT
TACHMENTS: File Name
Description
NoAttachmentsAvailable

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Proclamation - November 2022, Family Court Awareness Month Meeting Date: Thursday, January 5, 2023
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
November2022-Family_Court_Awareness_Month_010523.pdf Proclamation

PROCLAMATION
by the

MAYOR OF THE CITY OF COALINGA

FAMILY COURT AWARENESS MONTH
WHEREAS, the mission of the Family Court Awareness Month Committee (FCAMC) is to increase awareness on the importance of a family court system that prioritizes child safety and acts in the best interest of children; and
WHEREAS, the mission at the FCAMC is fueled by the desire to create awareness and change in the family court system for the conservatively estimated, 58,000 children a year ordered into unsupervised contact with physically or sexually abusive parents, while honoring the hundreds of children who have been reported as murdered during visitation with a dangerous parent; and WHEREAS, the mission of the FCAMC is to increase awareness on the importance of empirically-based education and training on domestic violence, child emotional and psychological abuse, childhood trauma, child sexual abuse, coercive control, post separation abuse for all professionals working on cases within the family court system; and WHEREAS, the mission of the FCAMC is to increase awareness on the importance of using scientifically valid, evidence-based, treatment program and services that are proven in terms of safety, effectiveness, and therapeutic value; and
WHEREAS, the mission at the FCAMC is to educate judges and other family court professional on evidence-based, peer-reviewed research. Such research is a critical component to making decisions that are truly in the best interest of children. This research includes the Adverse Childhood Experiences (ACEs) Study (co-principal investigator: Vincent Felitti, Kaiser Permanente-CDC); Child Custody Evaluators’ Beliefs About Domestic Abuse Allegations (principal investigator: Daniel Saunders, University of Michigan, Sponsored by the National Institute of Justice); and Child Custody Outcomes in Cases Involving Parental Alienation and Abuse Allegations (principal investigator: Joan S. Meier, GW Law School, sponsored by the National Institute of Justice).

NOW THEREFORE, I, Ron Ramsey, Mayor of the City of Coalinga, do hereby proclaim the month of November, to be FAMILY COURT AWARENESS MONTH.

IN WITNESS WHEREOF, I have set my hand and caused the Seal of the City of Coalinga to be affixed this 5th day of January, 2023.
__________________________________
, Mayor

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Consideration of Tentative Parcel Map Application 22-01 and Further Adopting Resolution No. 4133
Meeting Date: Thursday, January 5, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

Staff is recommending that the City Council approve Resolution No. 4133 approving Tentative Parcel Map Application No. 22-01, along with consideration and approval of the Notice of Exemption in accordance with the California Environmental Quality Act.

II. BACKGROUND:

The purpose of this agenda item is to hold a public hearing for the City Council to consider the Planning Commissions recommendation to approve a Tentative Parcel Map Application for Assessor’s Parcel Number (APN) 083-090-51, to subdivide the existing approximate 50.48 net acre property into one (1) residentialzoned parceland one (1) remainder parcel (attached). The purpose of this request to subdivide the parcel, is to allow for the property owner to sell the residential single family zoned parcel of land to a prospective residential developer, consistent with the Subdivision Map Act. The project is currently designated for Residential Single Family land use by the Coalinga General Plan and zoned as RSF (Residential Single Family).

This application does not include any proposed development proposals. Any future proposed development to occur on this project site would be required to undergo separate entitlement and environmental review at that time.

On December 13, 2022, the Coalinga Planning Commission held a noticed public hearing and adopted Resolution No. 022P-011 recommending approval of Tentative Parcel Map No. 22-01 with conditions by the City Council.

III. DISCUSSION:

The purpose of the Applicant’s request is to subdivide the existing parcel (APN: 083-090-51s) within the City limits of the City of Coalinga into one (1) residential zoned parcel and one (1) remainder parcel with the intention of developing the residential zoned parcel into future residential. The parcel size proposed is consistent with the General Plan and Municipal Code minimum lot size standard. Approval of this request would allow the Applicant or their designee, to subsequently submit an application for development, so long as the proposal is consistent with the RSF Residential Single Family zoning designation.

Environmental Compliance (CEQA)
The project qualifies for Class 15/Section 15315 Minor Land Division exemption. Therefore, a Notice of Exemption in compliance with the California Environmental Quality Act (CEQA) was prepared. Given the nature of the project to subdivide a parcel into one (1) residentialzoned parceland one (1) remainder parcel, and no development occurring, it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.

Public Notice
A public notice for this project was posted and mailed on December 20, 2022 to adjacent property owners within 300 feet of the Project Site and all other applicable parties in accordance with local and state regulations.

IV. ALTERNATIVES:

None determined at this time as there is no development being proposed at this time.

V. FISCAL IMPACT:

1. The City Council finds that the proposed Project will provide a stable and diverse community, is consistent with orderly physical development of the community, and is not detrimental to the health, safety, and general welfare of the City. The Project significantly supports the character and quality of life in the community, and there are no physicalconstraints that would prohibit future development.

2. The City Council finds that the proposed Project meets the requirements and standards of the Subdivision Map Act and City Municipal Code.

3. The proposed Project design and improvements are consistent with the General Plan and any applicable specific plans since the design complies with the goals and policies set forth in the General Plan document.

4. The Project provides for the logicaland orderly expansion of the City of Coalinga. The Project Site is physically suitable for the proposed future commercial development due to the proposed lot sizes, and access to approved streets.

5. All dedications, street improvements, the installation of infrastructure such as sewer and water lines, storm drain facilities, and other public improvements have been evaluated to connect to existing public facilities.

ATTACHMENTS:

File Name Description
TPM_22-01_Application.pdf TPM 22-01Application
1824_Griffin_TPM_Rev_9-29-2022.pdf Tentative Parcel Map CC_Resolution_No._4133.docx CC Resolution No. 4133 TPM 22-01

RESOLUTION NO. 4133

A RESOLUTION OF THE CITY COUINCIL OF THE CITY OF COALINGA APPROVING TENTATIVE PARCEL MAP NO. 22-01 WITH CONDITIONS, NOTICE OF EXEMPTION, AND MAKING FINDINGS

IN SUPPORT THEREOF
WHEREAS, in October of 2022, Richard Griffin, (“Applicant”), filed the completed Application No. 22- 01 with the City of Coalinga, requesting the approval of Tentative Parcel Map described herein (“Application” or “Project”); and
WHEREAS, on December 13, 2022, the City of Coalinga Planning Commission, at a regularly scheduled meeting, held a noticed public hearing, and adopted Resolution No. 022P-11, recommending to the City Council approval of Tentative Parcel Map No. 22-01. The Project is to subdivide the existing approximate 50.48-acre parcel located on 174 E. Sacramento Avenue (APN: 083-090-51s) (“Project Site”), into one (1) residential zoned parcel and one (1) remainder parcel.

WHEREAS, approval of this Project does not include the approval of any development on-site, and any future development would be subject to additional entitlements and environmental review at that time; and WHEREAS, the Project qualifies for a Class 15/Section 15315 - Minor Land Division exemption, and therefore, a Notice of Exemption in compliance with the California Environmental Quality Act (CEQA) was prepared; and
WHEREAS, public notices of the City Council’sJanuary 5, 2023 public hearing for the Project was posted and mailed on December 20, 2022, in compliance with the City’s Municipal Code and Government Code Section 65091; and
WHEREAS, on January 5, 2023, the City Council of the City of Coalinga conducted a duly noticed public hearing on the Application, and considered all evidence written and oral; and WHEREAS, based on substantial evidence provided in the record before the City Council regarding CEQA compliance and public comments related to the Project, it has been determined that there is no possibility that this Project will have significant effects on the environment; and WHEREAS, the City Council deliberated and hereby makes the following Findings for the Project and recommends approval of the Project.

FINDINGS:

1. The City Council finds that the proposed Project will provide a stable and diverse community, is consistent with orderly physical development of the community, and is not detrimental to the health, safety, and general welfare of the City. The Project significantly supports the character and quality of life in the community, and there are no physical constraints that would prohibit future development.

2. The City Council finds that the proposed Project meets the requirements and standards of the Subdivision Map Act and City Municipal Code.

4. The Project provides for the logical and orderly expansion of the City of Coalinga. The Project Site is physically suitable for the proposed future commercial development due to the proposed lot sizes, and access to approved streets.

NOW THEREFORE, BE IT RESOLVED, that the City of Coalinga City Council hereby finds and takes the following actions:

1. The City Council finds that all of the facts set forth in the Recitals of this Resolution are true and correct and are incorporated herein by reference.

2. All necessary public meetings and opportunities for public testimony and comment have been conducted in compliance with State Law and the City Municipal Code.

3. Upon independent review and consideration of all pertinent written information contained in the Staff Report and reflecting independent judgment and analysis, the City Council hereby finds and determines that the proposed Project, No. 22-01, will not have any significant impacts on the environment. Based on these findings, the City Council adopts the Notice of Exemption. The City Council further approves the Project subject to the Conditions of Approval attached hereto as Exhibit A.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Coalinga at a regular meeting held on January 5, 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________________
Mayor/Mayor Pro-Tem
ATTEST:

City Clerk/Deputy City Clerk
Exhibit A: Conditions of Approval for Application No. 22-01 Consider a Tentative Parcel Map application filed by property owner Richard Griffin (“Applicant”).

The project proposes to subdivide an approximately 50.48-acre parcel located at 174 E. Sacramento Avenue (APN:
083-090-51s) (“Project Site”), into one (1) 10-acre residential zoned parcel and one (1) remainder parcel (“Project”). The Project Site is zoned RSF Residential Single Family.

CONDITIONS:

Planning/Engineering Division

1. Tentative Parcel Map No. 22-01 is approved subject to the conditions as developed.

2. Failure to record a final map within twenty-four (24) months from the date of approval or conditional approval of the tentative map, or within any extension of time thereof granted by the City Council, shall terminate all proceedings. The Applicant, or successor in interest, to an approved tentative map may request an extension of twelve (12) months. The City Council shall consider all extension requests.

3. The 10’ Public Utility Easement and Public Street dedicated per Parcel Map 08-01 recorded in Book 71 of Parcel Maps at Pages 32 thru 35 of Fresno County Records and described on Tentative Parcel Map 22-01 surveyor’s note 1 shall be abandoned in accordance with the Subdivision Map Act. The City of Coalinga has determined the dedications are not needed for the orderly development of the public streets.

4. Approval of the Tentative Parcel Map does not allow for the development of any of the proposed parcels. Any development proposals must be in compliance with all applicable sections of the Zoning Ordinance, Engineering, Public Works Improvement Standards and other City Ordinances or the payment of any fees. Subsequent entitlement applications must be submitted for any development on said parcels.

5. The Applicant, or successor in interest, shall relay all Conditions of Approval for this Tentative Parcel Map to all subsequent purchasers of the individual parcels, if applicable, and/or to subsequent purchasers of this entire Tentative Parcel Map.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve MINUTES - November 3, 2022
Meeting Date: Thursday, January 5, 2023
From: Marissa Trejo, City Manager
Prepared by: Shannon Jensen, City Clerk
I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
MINUTES_For_Approval_110322.pdf Minutes - November 3, 2022 Minutes – November 3, 2022

MINUTES

CITY COUNCIL/SUCCESSOR

AGENCY/PUBLIC FINANCE AUTHORITY

MEETING AGENDA
November 3, 2022

1. CALL TO ORDER 6:00PM
Council Members Present: Ramsey, Singleton, Adkisson, Ramirez, Horn Others Present: City Manager Marissa Trejo, City Attorney Mario Zamora, Assistant City Manager Sean Brewer, Chief of Police Jose Garza, Financial Services Director Mai Vang, City Treasurer Dawn Kahikina, Fire Chief Greg DuPuis, Public Works and Utilities Coordinator Larry Miller, and City Clerk Shannon Jensen
Council Members Absent: None
Others Absent: Administrative Analyst Mercedes Garcia
Changes to the Agenda: City Manager Marissa Trejo announced the following changes to the Agenda:

1. Item No. 6.1 will be moved to the December 1, 2022 meeting when Commissioner Sarah Pruitt can be present;

2. Police Technician Daniel Sauceda is present should the Council have any questions during Item No. 5.5; and

3. Announced that our new Finance Director Mai Vang is present this evening.

Finance Director Mai Vang introduced herself to the Council and to those present.

Motion by Horn, Second by Ramirez to Approve the Changes to the Agenda and to Approve the Agenda for the meeting of November 3, 2022. Motion Approved by 5/0 Roll-Call Majority Vote.

2. AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS

1. Proclamation – November 2022, Family Court Awareness Month Mayor Ramsey announced that the Proclamation would be read later in the meeting to allow time for a representative from the Family Court Awareness Month Committee to be present to accept the proclamation.

Minutes – November 3, 2022

3. CITIZEN COMMENTS
The following individual(s) spoke under Citizen Comments:

Scott Netherton stated CoalingaFest was a huge success this year with 76 vendors and minimal issues.

Upcoming events include: Friday, November 4, 2022 at 9:30am there will be a ribbon cutting ceremony for a new business Sea, Sky and Shelter at 192 E. Elm Avenue; the annual fundraising dinner for the Coalinga K-9 will be on November 12, 2022 at 4:00pm at the Keck Center; the Chamber Annual Holiday Boutique will be November 26, 2022 at the CH Hub from 10am to 3pm and the Let Your Light Shine event on the Plaza at 6pm on December 3, 2022.

Mary Jones concurred with Mr. Netherton’s statements regarding CoalingaFest. Mrs. Jones believes that residents in more prominent neighborhoods are not being ticketed like other residents.

Fern Cory requested an update on the water issue.

Jennifer Johnson read a letter on behalf of Tawnya Stevens. Mrs. Stevens is opposed to issuing an RFP for a firm to be the City’s Real Estate Agent. (Item No. 5.9) The following individual(s) submitted written comment(s):

Thomas E. Gelardi, CalNeva Broadband, LLC. (Item No. 6.2)

4. PUBLIC HEARINGS
None.

5. CONSENT CALENDAR

1. Approve MINUTES – October 6, 2022

2. Check Register: 09/01/2022 – 9/30/2022

3. Adopt Resolution No. 4123 Authorizing the Submission of a Grant Application for the 2022 Active Transportation Program (Cycle 6)

4. Adopt Resolution No. 4124 Authorizing the Submission of an Application to the 2022 Urban Community Drought Relief Grant Program

5. Authorize Sponsorship for One (1) Police Technician for the Police Recruit Sponsorship Program Mayor Ramsey pulled Item No. 5.5 for discussion.

Daniel Sauceda spoke in favor of the program and the honor of the opportunity.

6. Approve Lease Agreement between the City of Coalinga and the Coalinga-Huron Recreation and Parks District for the Property located at the Coalinga Sports Complex for the Purpose of Rehabilitating, Maintaining, and Operating the Dog Park Minutes – November 3, 2022

7. Extend Existing Contract with Blais and Associates to provide Grant Consulting Services for an additional Three (3) Years and Further Authorizing the City Manager to Enter into a New Three (3) Year Professional Services Agreement with Blais and Associates for on-call Grant Consulting Research and Development Services

8. Approve Agreement with DataTicket Processing Services

9. Direct Staff to Issue a Request for Proposals (RFP) for a Real Estate Firm to Serve Under Contract with the City as the City’s Real Estate Agent for all Real Estate Transactions Councilman Adkisson pulled Item No. 5.9 for discussion.

Councilman Adkisson stated he requested this as a Future Agenda Item for transparency purposes. He believes Mrs. Stevens is doing a great job for the City but spoke in opposition of automatically renewing contracts.

Mayor Ramsey spoke in favor of renewing the contract with Mid State Realty for an additional year and requested this item be voted on separately.

10. Public Works, Utilities & Community Development Quarterly Report for July-Sept 2022 Motion by Horn, Second by Singleton to Approve Consent Calendar Item Nos. 5.1 through 5.8 and Item No.

5.10. Motion Approved by 5/0 Roll-Call Majority Vote.

Motion by Adkisson, Second by Singleton to Approve Consent Calendar Item Nos. 5.9. Motion Failed by 2/3 Roll-Call Majority Vote. (Horn, Ramirez, Ramsey voted No)

6. ORDINANCE PRESENTATION, DISCUSSION AND POTENTIAL ACTION ITEMS

1. Discussion, Direction and Potential Action regarding One (1) Expiring Term on the Planning Commission
Sean Brewer, Assistant City Manager
Item No. 6.1 was pulled from the Agenda during Changes to the Agenda and will appear on the next meeting.

2. Presentation by GX Broadband/Ranch WiFi related to Potentially Collaborating with the City of Coalinga to Pursue CPUC LATA Grant Funds to Create a Broadband Strategic Plan for the City of Coalinga and Discussion, Direction and Potential Action Sean Brewer, Assistant City Manager
Assistant City Manager Sean Brewer gave a brief overview of the item and introduced Mr. Ken Dickerson who is representing GX Broadband/Ranch WiFi.

Consensus of the Council is to table the item for a future meeting.

7. ANNOUNCEMENTS
City Manager’s Announcements:

City Manager Mrs. Trejo reminded the public that there will only be one City Council meeting in the month of November with the next meeting being on December 1, 2022.

Minutes – November 3, 2022
The City is preparing for the annual Christmas Program and need help with gift wrapping. If you have any students who have community service hours please contact City Hall. Please email Shannon Jensen at [email protected] or telephone her at (559) 935-1533 x113 to make arrangements.

Council Member’s Announcements:

Councilman Ramirez reminded the public of Friday’s game and encouraged the community’s support and attendance.

Mayor Pro-Tem Singleton encouraged folks to support the K-9 Foundation by attending the annual dinner on November 12, 2022.

Mayor Pro-Tem Singleton thanked Assistant City Manager Sean Brewer, Public Works and Utilities Coordinator Larry Miller and consultant Dan Bergmann for all their hard work with the water issues.

Mayor’s Announcements:

Mayor Ramsey congratulated the Chamber on the success of this years’ CoalingaFest event.

8. FUTURE AGENDA ITEMS
Mayor Pro-Tem Singleton requested a Future Agenda Item on status of filing vacant Firefighter positions.

9. CLOSED SESSION

1. CONFERENCE WITH LABOR NEGOTIATORS – Government Code Section 54957.6. CITY NEGOTIATORS: City Manager, Marissa Trejo, City Attorney, Mario Zamora. EMPLOYEE ORGANIZATION: Non-Represented Employees

10. CLOSED SESSION REPORT
None.

11. ADJOURNMENT 6:56 PM
APPROVED:
___________________________________
Ron Ramsey, Mayor
ATTEST:
___________________________________
Shannon Jensen, City Clerk
___________________________________
Date
January 5, 2023
CalNeva Broadband, LLC
“Great Things Coming Your Way”
PO Box 1389 Phone: (559) 259-1340
Discovery Bay, Ca. 94505 Facsimile: (925) 390-5119
--------------------------------------------------------------------------------------------------------------------- November 1, 2022
City of Coalinga
City Manager – Marissa Trejo
Asst. City Manager – Sean Brewer
Mayor & City Counsel Members
RE: GX Broadband/ Ranch WIFI Agenda Item
I felt compelled to write to assure the city staff has current information concerning the past and present efforts of CalNeva Broadband to continue to provide services to all residents and businesses within and adjacent to the city limits and to question the availability of grant funds for the City given grants have already been provided and the current broadband map since 2020 data was utilized depicts Coalinga as “served”.

In 2016 CalNeva Broadband acquired Comcast’s abandoned cable TV system in the cities of Coalinga and Huron. In 2017 CalNeva was granted a $511,000 CA. CASF (CA.

Advanced Service Fund) grant to upgrade the system in order to provide broadband. The grant provided 2 years to complete the upgrade that was started in 2017 and completed in 2019. Services were launched in 2020 in both cities. At present CalNeva has invested over $1,575,000 dollars in the community including the grant funds. CalNeva currently offers residential services ranging from $29.95 to $59.95 per month and Business Service at $99.95. The speeds offered range from 25 to 200 Megs. The system as designed can support speeds up to 1 gig. CalNeva currently operates from a local building and employs 5 local residents. CalNeva also offers digital phone service at a flat rate of $29.99/mth. CalNeva is currently working with the developers/contractors on the three large projects (Pacific West, Warthan Place, and the subdivision off Jayne Ave) to ensure broadband and telephone access.

Since 2020 CalNeva has filed the necessary Federal (FCC 477’s) and California (DIVCA) to ensure an accurate broadband map. Since the 2020 data was used the maps for Coalinga show the city as “served”.

In 2021 CalNeva prepared an application for the CA PUC under the CASF program.

CalNeva solicited letters of support from both Coalinga and Huron, the local chamber, and several local businesses. The grant, if successful, would have provided funding to serve residents and businesses outside the city limits and those identified within the city limits that the upgraded Comcast plant did not serve. Unfortunately in 2021 the CASF ceased accepting applications as Federal Funds under the Federal Build Back Better initiatives were to be made available to all 50 states. The federal funding was recently distributed and California is now accepting applications under the new guidelines and under completely new programs. (MMBI, BEAD, LATA). CalNeva is working on amending its application for resubmission.

At present Coalinga is served by two wired providers: CalNeva and AT&T, all three major cell carriers (Verizon, AT&T, and T-Mobile, one wireless provider: Unwired Broadband, and three satellite providers: Star Link, Hughes Net, and DirecWay. Although I believe in competition, I cannot see how supporting additional providers that are dependent on receiving grants for areas already having received grant funding will not simply result in creating an adverse effect on the existing providers and contribute to additional wastes of taxpayer’s money.

I’d be interested in knowing if GX Broadband/ Ranch WIFI plans to open a local office employing local residents. I’d also be interested if the entity is 100% reliant on government grants and if not, how much working capital is on hand.

Very Truly Yours,
Thomas E. Gelardi, LLC Manager & Owner
CalNeva Broadband, LLC

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Check Register: 11/01/2022 - 11/30/2022
Meeting Date: Thursday, January 5, 2023
From: Marissa Trejo, City Manager
Prepared by: Yasmin Gonzalez, Financial Services Supervisor I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
2022-11_Check_Register_Cover_Sheet_for_Council.pdf Check Register Cover Sheet - November 2022 2022-11_Expense_Approval_Rpt.pdf Check Register - November 2022 EXPENSES: 11/1/2022 through 11/30/2022
ACCOUNTS PAYABLE:

Month Ending: 11/30/2022 Registers: # 70180 - #70389 $ 1,398,972.70 PAYROLL:

Pay Period Ending: 11/6/2022 Payroll Check # 18639-18642 $ 6,083.99 Pay Date: 11/11/2022 Direct Deposit $ 188,216.61
Cashout: 11/9/2022 Direct Deposit $ 1,266.53
Payroll Total: $ 195,567.13
Pay Period Ending: 11/20/2022 Payroll Check # 18643-18644 $ 3,729.98 Pay Date: 11/23/2022 Direct Deposit $ 191,958.70
Payroll Total: $ 195,688.68
TOTAL CHECK REGISTERS THROUGH: 11/30/22 $ 1,790,228.51

CHECK REGISTER

COUNCIL MEETING OF
Thursday, January 5th, 2023
12/15/2022 9:13:29 AM Page 1 of 29
Expense Approval Report
Coalinga, CA By Payment Number
Payment Dates 11/1/2022 - 11/30/2022
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
70180 11/2/2022 CB&T Columbus Bank & Trust 563.27 1176
0004352 Dependent Care 950-000-34500 17.31
0004367 Unreimbursed Medical 950-000-34500 545.96
70181 11/2/2022 City Employee Contrib. Assoc. 65.00 1205 0004353 CECA Dues 950-000-33000 65.00
70182 11/2/2022 Coalinga Firefighters 1223 940.00
0004354 Fire Union Dues 950-000-33300 900.00
0004360 Fire Union Dues 950-000-33300 40.00
70183 11/2/2022 Coalinga Peace Officer's Association 1,012.32 1228 0004358 Mastagni Law Firm 950-000-33200 332.50
0004361 CPOA Dues 950-000-33200 332.50
0004362 PORAC Dues 950-000-33200 347.32
70184 11/2/2022 Court-Orderd Debt Collections 256.56 02665 0004356 FTB Rancho Cordova 950-000-34050 256.56
70185 11/2/2022 Franchise Tax Board 1384 225.00
0004355 FTB Sacramento 950-000-34010 225.00
70186 11/2/2022 ICMA 457 Retirement Trust 9,477.12 1487 0004346 457 ICMA EE$ / ER% 950-000-32100 818.07
0004347 457 ICMA $$ Gen 950-000-32100 360.00
0004348 457 ICMA % General 950-000-32100 8,299.05
70187 11/2/2022 Legal Shield 1586 148.19
0004357 Pre-Paid Legal Shield 950-000-34060 148.19
70188 11/2/2022 New York Life Insurance 02043 519.02
0004359 New York Life 950-000-32400 519.02
70189 11/2/2022 SEIU Local 521 - Dues W/H 675.24 1820
0004363 SEIU COPE 950-000-33000 50.00
0004364 SEIU Dues 950-000-33000 625.24
70190 11/2/2022 Metropolitan Life Insurance Company 2,312.50 02539 0004375 Metlife 11/01/2022 950-000-32300 2,312.50
70191 11/3/2022 Aramark 1068 269.13
5031070647 10/22 PD Jail Blankets 101-413-70380 269.13
70192 11/3/2022 AutoZone, Inc. 02082 108.78
5919680587 10/22 PW Battery for Cracksealer Unit #45 107-422-84060 108.78 70193 11/3/2022 Backflow Prevention Device Inspections, Inc. 1,135 02052 .36 174821 10/22 PW Backflow Parts 501-508-70140 1,135.36
70194 11/3/2022 Badger Meter, Inc. 02132 330.00
80111355 10/22 PW Cellular Meter Service 501-508-72030 330.00 70195 11/3/2022 Bauer Compressors, Inc. 1,102.83 02653
0000299679 10/22 FD 101-416-70102 1,102.83
70196 11/3/2022 Beehive Truck & Auto 1102 40.00
0004373 09/22 PW Propane for Forklift 501-508-84060 13.34 0004373 09/22 PW Propane for Forklift 502-510-84060 13.33 Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 2 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
0004373 09/22 PW Propane for Forklift 503-521-84060 13.33 70197 11/3/2022 Behavioral Analysis Training, Inc. 575.00 02378 20616 11/22 PD Registration for J. Navarrete 101-413-86010 575.00 70198 11/3/2022 Billingsley Tire Service 1112 923.15
273674 10/22 WP Tire Repair Unit #60 501-503-84060 25.00 273771 10/22 FD 117-416-84060 898.15
70199 11/3/2022 Brian Corley 02504 2,027.75
22-102401 10/22 WP Batteries for UPS System 501-503-84020 2,027.75 70200 11/3/2022 BSK Associates 02296 1,410.00
AF28243 10/22 WP Outside Lab Work 501-503-88081 1,100.00 AF28243 10/22 WP Outside Lab Work 503-520-88080 310.00
70201 11/3/2022 Carrot-Top Industries 1174 69.73
INV111092 09/22 PW Flags for Mott's Fountain 101-440-70060 69.73 70202 11/3/2022 Chemtrade Chemicals US, LLC 12,893.21 1192 93436995 10/22 WP Chemical Aluminate Sulfate 501-503-70240 6,425.01 93439139 10/22 WP Chemical Aluminate Sulfate 501-503-70240 6,468.20 70203 11/3/2022 Cintas Corporation #3 02594 709.22
4134840460 10/222 Employee Uniforms,Sanitary Supplies & Mat 101-431-70100 17.62 4134840460 10/222 Employee Uniforms,Sanitary Supplies & Mat 101-432-84030 388.78 4134840460 10/222 Employee Uniforms,Sanitary Supplies & Mat 101-440-70100 55.39 4134840460 10/222 Employee Uniforms,Sanitary Supplies & Mat 107-422-70100 45.80 4134840460 10/2022 501-503-70100 23.30
4134840460 10/222 Employee Uniforms,Sanitary Supplies & Mat 501-508-70100 45.81 4134840460 10/222 Employee Uniforms,Sanitary Supplies & Mat 502-510-70100 45.80 4134840460 10/222 Employee Uniforms,Sanitary Supplies & Mat 503-520-70100 23.30 4134840460 10/222 Employee Uniforms,Sanitary Supplies & Mat 503-521-70100 45.80 4134840460 10/222 Employee Uniforms,Sanitary Supplies & Mat 504-535-70100 17.62 70204 11/3/2022 Cintas Corportaion No. 2 02598 70.50
5130336265 10/22 WP First Aid Kit Restock 501-503-84072 70.50 70205 11/3/2022 CIT 1202 1,067.76
41046412 11/22 Avaya for City of Coalinga 101-401-72030 23.46 41046412 11/22 Avaya for City of Coalinga 101-404-72030 70.40 41046412 11/22 Avaya for City of Coalinga 101-405-72030 70.40 41046412 11/22 Avaya for City of Coalinga 101-406-72030 5.59 41046412 11/22 Avaya for City of Coalinga 101-408-72030 35.90 41046412 11/22 Avaya for City of Coalinga 101-413-72030 269.87 41046412 11/22 Avaya for City of Coalinga 101-415-72030 23.47 41046412 11/22 Avaya for City of Coalinga 101-416-72030 281.63 41046412 11/22 Avaya for City of Coalinga 107-422-72030 1.41 41046412 11/22 Avaya for City of Coalinga 117-416-72030 8.45 41046412 11/22 Avaya for City of Coalinga 501-406-72030 2.82 41046412 11/22 Avaya for City of Coalinga 501-406-72030 75.10 41046412 11/22 Avaya for City of Coalinga 501-503-72030 13.38 41046412 11/22 Avaya for City of Coalinga 501-503-72030 4.22 41046412 11/22 Avaya for City of Coalinga 501-508-72030 4.93 41046412 11/22 Avaya for City of Coalinga 501-508-72030 13.38 41046412 11/22 Avaya for City of Coalinga 502-406-72030 65.71 41046412 11/22 Avaya for City of Coalinga 502-406-72030 2.82 41046412 11/22 Avaya for City of Coalinga 502-510-72030 13.38 41046412 11/22 Avaya for City of Coalinga 502-510-72030 4.93 41046412 11/22 Avaya for City of Coalinga 503-406-72030 37.54 41046412 11/22 Avaya for City of Coalinga 503-406-72030 1.06 41046412 11/22 Avaya for City of Coalinga 503-520-72030 13.38 Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 3 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
41046412 11/22 Avaya for City of Coalinga 503-520-72030 2.11 41046412 11/22 Avaya for City of Coalinga 503-521-72030 0.70 41046412 11/22 Avaya for City of Coalinga 503-521-72030 13.38 41046412 11/22 Avaya for City of Coalinga 504-406-72030 3.75 41046412 11/22 Avaya for City of Coalinga 504-406-72030 0.35 41046412 11/22 Avaya for City of Coalinga 504-535-72030 3.54 41046412 11/22 Avaya for City of Coalinga 820-610-72030 0.70 70207 11/3/2022 CivicPlus, Inc. 02061 7,501.94
223668 03/22 CivicReady Training 101-401-86010 200.00
223668 03/22 CivicReady Training 107-422-86010 75.00
223668 03/22 CivicReady Training 501-503-86010 37.50
223668 03/22 CivicReady Training 501-508-86010 37.50
223668 03/22 CivicReady Training 502-510-86010 75.00
223668 03/22 CivicReady Training 503-520-86010 37.50
223668 03/22 CivicReady Training 503-521-86010 37.50
224640 06/2022 CivicReady Annual Fes 101-401-86030 2,800.78 224640 06/2022 CivilReady Annual Fes FY 22/23 107-422-86030 1,050.29 224640 06/2022 CivilReady Annual Fes 501-503-86032 525.15 224640 06/2022 CivilReady Annual Fes 501-508-86030 525.15 224640 06/2022 CivilReady Annual Fes 502-510-86030 1,050.29 224640 06/2022 CivilReady Annual Fes 503-520-86030 525.14 224640 06/2022 CivilReady Annual Fes 503-521-86030 525.14 70208 11/3/2022 Coalinga Hardware 1224 172.17
811643 09/22 WP Hose Clamps 501-503-70140 7.43
812773 10/22 WP Nuts and Bolts 501-503-70140 27.54
812890 10/22 PW Concrete Ring for 6th & Glenn Water Box 501-508-70130 80.69 813008 10/22 PD 101-413-92211 48.65
813044 11/22 FD 101-416-70440 7.86
70209 11/3/2022 College of The Sequoias 1236 480.00
291 10/22 PD Perishable Skills Training-Simons 101-413-86010 480.00 70210 11/3/2022 DataProse, Inc. 1271 1,837.71
3P65319 10/22 FIN 2022 Coalinga Fall Clean-Up Insert 501-406-70040 310.60 3P65319 10/22 FIN 2022 Coalinga Fall Clean-Up Insert 502-406-70040 271.77 3P65319 10/22 FIN 2022 Coalinga Fall Clean-Up Insert 503-406-70040 178.59 3P65319 10/22 FIN 2022 Coalinga Fall Clean-Up Insert 504-406-70040 15.53 3P66358 10/22 FIN Natural Gas Customer Notification 501-406-70040 198.11 3P66358 10/22 FIN Natural Gas Customer Notification 502-406-70040 173.34 3P66358 10/22 FIN Natural Gas Customer Notification 503-406-70040 113.91 3P66358 10/22 FIN Natural Gas Customer Notification 504-406-70040 9.91 3P66727 10/22 FIN Coalinga Regional Medical Center Insert 501-406-70040 226.38 3P66727 10/22 FIN Coalinga Regional Medical Center Insert 502-406-70040 198.08 3P66727 10/22 FIN Coalinga Regional Medical Center Insert 503-406-70040 130.17 3P66727 10/22 FIN Coalinga Regional Medical Center Insert 504-406-70040 11.32 70211 11/3/2022 Department of Justice 1288 1,876.98
614168 10/22 PD July-September 2022 CLETS Billing 101-413-88100 1,876.98 70212 11/3/2022 Dorothy June Baker 02574 258.14
7993 10/22 PW Chainsaw Diagnostic 101-440-84050 35.00
7994 10/22 PW Chainsaw Repairs 101-440-84050 223.14
70213 11/3/2022 Fastenal Company 1356 410.94
CALEM41447 10/22 FD Station Supplies 101-416-70450 410.94 70214 11/3/2022 Fresno County Clerk 1399 100.00
0004372 10/22 NOE New Cannibis Cultivation Facility 101-404-86500 50.00 0004374 10/22 CD NOE Update to ADU Regulations 101-404-86500 50.00 Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 4 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
70215 11/3/2022 Gimme Love Animal Shelter 1,800.00 02192 428 10/22 PD 101-415-88100 1,800.00
70216 11/3/2022 Grainger 1445 958.99
9406778861 08/22 WP Kneeling Pads 501-503-70140 179.57
9407245571 08/22 WP Absorb Socks 501-503-70140 779.42
70217 11/3/2022 Hinderliter, de Llamas and Associates 2,284.66 02391 /sin017996 06/22 FIN Q 4 2021 Sales Tax Services April-June 2 101-406-88100 1,684.66 SIN018159 06/22 FIN Q4 2021 Transaction Tax April-June 2022 101-406-88100 600.00 70218 11/3/2022 JH Tackett Marketing 02017 654.17
804420 10/22 PD Junior Badge Stickers 101-413-70440 654.17 70219 11/3/2022 Life Assist, Inc. 1593 1,515.47
1263061 10/22 FD Medical Supplies 117-416-75000 1,515.47 70220 11/3/2022 Linde Gas & Equipment Inc. 705.92 02570 011386429 06/22 FD Oxygen 117-416-75000 705.92
70221 11/3/2022 Marissa Trejo 1626 110.94
229800009147 10/22 Admin Reimbursement for Halloween Candy 1 101-405-76010 110.94 70222 11/3/2022 Mountain Valley Pest Control, Inc. 75.00 1661 111518 09/22 WP Pest Control Service 501-503-84030 45.00 111521 09/22 WWP Pest Control Service 503-520-84030 30.00 70223 11/3/2022 Northern Safety Co., Inc. 1686 234.14
90488899 10/22 PW Rubber Boots and Gloves 501-508-70101 78.05 90488899 10/22 PW Rubber Boots and Gloves 502-510-70101 78.05 90488899 10/22 PW Rubber Boots and Gloves 503-521-70101 78.04 70224 11/3/2022 ODP Business Solutions, LLC 807.98 02615 251466751001 07/22 FIN Office Supplies 101-406-70010 24.24 251466751001 07/22 FIN Office Supplies 501-406-70010 323.19 251466751001 07/22 FIN Office Supplies 502-406-70010 282.79 251466751001 07/22 FIN Office Supplies 503-406-70010 161.60 251466751001 07/22 FIN Office Supplies 504-406-70010 16.16 70225 11/3/2022 O'Reilly Automotive, Inc. 1692 826.73
4316-411894 06/22 WP Motor Oil 501-503-84060 25.05
4316-412704 10//22 PW Parts for Backhoe Unit #77 501-508-84060 24.25 4316-412704 10//22 PW Parts for Backhoe Unit #77 502-510-84060 24.25 4316-412704 10//22 PW Parts for Backhoe Unit #77 503-521-84060 24.24 4316-423569 09/22 WP Tool Set 503-520-70060 19.60
4316-424362 10/22 PD Battery 10/22 101-413-84060 140.44 4316-424904 10/22 PW Parts for Backhoe Unit #77 501-508-84060 3.47 4316-424904 10/22 PW Parts for Backhoe Unit #77 502-510-84060 3.47 4316-424904 10//22 PW Parts for Backhoe Unit #77 503-521-84060 3.46 4316-425443 10/22 PD OIl, Cabin and Air Filters for Unit #C20 101-413-84060 62.79 4316-425604 10/22 PD Reservoir for Unit C19 101-413-84060 77.38 4316-425659 10/22 504-535-84060 152.54
4316-426016 10/22 PD Oil, Cabin and Air Filters for Unit C19 101-413-84060 58.39 4316-426340 10/22 PD Battery for Unit C18 101-413-84060 174.00 4316-426929 10/22 FD DEF for Unit #M254 117-416-70160 39.21 CM0000340 10/22 Credit for AD Actuator 101-405-84060 -5.81 70227 11/3/2022 Pace Supply Corp. 02554 5,086.56
198131100 10/22 WP 8" Water Value for N.W. Booster Station 501-503-84020 5,086.56 70228 11/3/2022 PTS Communications Inc 02637 100.00
2095578 09/22 PD 911 System Operations 101-413-88100 100.00 Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 5 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
70229 11/3/2022 Resolve Insurance Systems, Inc. 786.17 1763 September 2022 10/22 FD Collection Agency 117-416-75040 786.17 70230 11/3/2022 RSG, Inc. 02048 1,690.96
I009298 09/22 RDA Continuing Disclosure Fees 820-610-96512 978.46 I009302 09/22 RDA SA Admin Services 09/22 820-610-88100 712.50 70231 11/3/2022 Sean Young 1818 518.02
20622 11/22 PD Meal Advance-S. Young 101-413-86010 351.00 313 10/22 PD Reimbursement for Octoberfest Supplies 101-413-70440 108.80 7274043950300526 10/22 PD Reimbursement for Octoberfest Supplies 101-413-70440 58.22 70232 11/3/2022 Sequoia Equipment Co., Inc. 785.19 1823 1133169 10/22 PW Parts for Bsckhoe Unit #79 501-508-84060 378.09 1133169 10/22 PW Parts for Bsckhoe Unit #79 502-510-84060 378.09 1133169 10/22 PW Parts for Bsckhoe Unit #79 503-521-84060 378.08 CM0000341 10/22 PW Credit for parts for Backhoe Unit #79 501-508-84060 -116.36 CM0000341 10/22 PW Credit for parts for Backhoe Unit #79 502-510-84060 -116.36 CM0000341 10/22 PW Credit for parts for Backhoe Unit #79 503-521-84060 -116.35 70234 11/3/2022 Unwired Broadband 02185 251.99
INV01477692 11/25 WP 501-503-72030 251.99
70235 11/3/2022 USABluebook 1964 1,588.86
139756 10/22 WP PH Probe 501-503-84020 1,588.86
70236 11/3/2022 Verizon Wireless Services, LLC 1,285.32 1973 9918561722 10/22 PD MDT Card (471865000-00002) 101-413-72030 38.01 9918574134 10/22 PD Cell Phone Charges (617364324-00011) 101-413-72030 1,016.50 9918917476 10/22 FD Vehicle Data (542044026-00003) 101-416-72030 230.81 70237 11/3/2022 WageWorks 1983 79.20
INV4356531 10/22 FSA 950-000-34610 79.20
70238 11/3/2022 West Hills Machi 1991 ne Shop, Inc. 3,909.28 048885 10/22 WP Gear Drive for Basin 1A 501-503-84020 3,909.28 70239 11/3/2022 West Hills Oil, Inc. 1993 12,282.55
75394 10/22 FD Fuel for October 101-416-70160 12,282.55 70240 11/9/2022 AmeriGas 1051 753.92
3141337899 09/22 Airport Propane 101-435-72010 753.92
70241 11/9/2022 Billingsley Tire Service 1112 1,286.47
273931 10/22 FD Transmission Maintenance for Unit #M253 117-416-84060 1,144.92 274188 11/22 117-416-84060 141.55
70242 11/9/2022 Brian Corley 02504 979.83
22-092201 09/22 WP NW RTU/P/C Rest Panel 501-503-84020 979.83 70243 11/9/2022 California Business Machines 444.90 1142 309684 10/22 Copier Maintenance Agreement 101-401-84010 18.18 309684 10/22 Copier Maintenance Agreement 101-404-84010 34.28 309684 10/22 Copier Maintenance Agreement 101-404-84010 3.99 309684 10/22 Copier Maintenance Agreement 101-405-84010 26.02 309684 10/22 Copier Maintenance Agreement 101-406-84010 3.45 309684 10/22 Copier Maintenance Agreement 101-408-84010 18.09 309684 10/22 Copier Maintenance Agreement 101-408-84010 22.25 309684 10/22 Copier Maintenance Agreement 101-413-84010 112.53 309684 10/22 Copier Maintenance Agreement 101-416-84010 30.84 309684 10/22 Copier Maintenance Agreement 107-422-84010 9.96 309684 10/22 Copier Maintenance Agreement 107-422-84010 0.87 309684 10/22 Copier Maintenance Agreement 117-416-84010 5.24 309684 10/22 Copier Maintenance Agreement 501-406-84010 1.73 Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 6 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
309684 10/22 Copier Maintenance Agreement 501-406-84010 45.97 309684 10/22 Copier Maintenance Agreement 501-503-84010 2.62 309684 10/22 Copier Maintenance Agreement 501-503-84010 5.80 309684 10/22 Copier Maintenance Agreement 501-508-84010 3.05 309684 10/22 Copier Maintenance Agreement 501-508-84010 1.99 309684 10/22 Copier Maintenance Agreement 502-406-84010 40.22 309684 10/22 Copier Maintenance Agreement 502-406-84010 1.75 309684 10/22 Copier Maintenance Agreement 502-510-84010 3.05 309684 10/22 Copier Maintenance Agreement 502-510-84010 7.97 309684 10/22 Copier Maintenance Agreement 503-406-84010 22.98 309684 10/22 Copier Maintenance Agreement 503-406-84010 0.65 309684 10/22 Copier Maintenance Agreement 503-520-84010 0.77 309684 10/22 Copier Maintenance Agreement 503-520-84010 1.31 309684 10/22 Copier Maintenance Agreement 503-520-84010 9.96 309684 10/22 Copier Maintenance Agreement 503-521-84010 0.44 309684 10/22 Copier Maintenance Agreement 503-521-84010 5.98 309684 10/22 Copier Maintenance Agreement 504-406-84010 2.30 309684 10/22 Copier Maintenance Agreement 504-406-84010 0.22 309684 10/22 Copier Maintenance Agreement 820-610-84010 0.44 70246 11/9/2022 Chemtrade Chemicals US, LLC 6,561.32 1192 93445571 11/22 WP 501-503-70240 6,561.32
70247 11/9/2022 Cintas Corporation #3 02594 1,315.84
4135502581 10/22 Employee Uniforms Sanitary Supplies & Mats 101-431-70100 17.72 4135502581 10/22 Employee Uniforms Sanitary Supplies & Mats 101-432-84030 332.36 4135502581 10/22 Employee Uniforms Sanitary Supplies & Mats 101-440-70100 55.69 4135502581 10/22 Employee Uniforms Sanitary Supplies & Mats 107-422-70100 65.06 4135502581 10/22 Employee Uniforms Sanitary Supplies & Mats 501-503-70100 23.50 4135502581 10/22 Employee Uniforms Sanitary Supplies & Mats 501-508-70100 65.06 4135502581 10/22 Employee Uniforms Sanitary Supplies & Mats 502-510-70100 65.06 4135502581 10/22 Employee Uniforms Sanitary Supplies & Mats 503-520-70100 23.50 4135502581 10/22 Employee Uniforms Sanitary Supplies & Mats 503-521-70100 65.05 4135502581 10/22 Employee Uniforms Sanitary Supplies & Mats 504-535-70100 17.72 4136202762 11/22 Employee Uniforms Sanitary Supplies & Mats 101-431-70100 17.71 4136202762 11/22 Employee Uniforms Sanitary Supplies & Mats 101-432-84030 288.77 4136202762 11/22 Employee Uniforms Sanitary Supplies & Mats 101-440-70100 55.63 4136202762 11/22 Employee Uniforms Sanitary Supplies & Mats 107-422-70100 39.59 4136202762 11/22 Employee Uniforms Sanitary Supplies & Mats 501-503-70100 23.46 4136202762 11/22 Employee Uniforms Sanitary Supplies & Mats 501-508-70100 39.60 4136202762 11/22 Employee Uniforms Sanitary Supplies & Mats 502-510-70100 39.60 4136202762 11/22 Employee Uniforms Sanitary Supplies & Mats 503-520-70100 23.46 4136202762 11/22 Employee Uniforms Sanitary Supplies & Mats 503-521-70100 39.59 4136202762 11/22 Employee Uniforms Sanitary Supplies & Mats 504-535-70100 17.71 70249 11/9/2022 City of Coalinga 1207 11,448.93
0004377 90-11379-001 Animal House-Fresno/Coalinga Rd 101-413-72010 57.89 0004377 01-11035-004 270 S 6th Street 101-415-72010 101.00 0004377 70-08484-001 302 W Elm-Firehouse 101-416-72010 781.94 0004377 70-08563-002 155 W Durian-Bldg 101-432-72010 1,076.20 0004377 70-08562-001 155 W Durian-Landscaping 101-432-72010 111.21 0004377 70-08558-001 160 W Elm-Old City Hall 101-432-72010 22.02 0004377 70-08559-001 160 W Elm-Annex 101-432-72010 56.14 0004377 90-11994-001 Airport-Median 4 101-435-72010 42.66 0004377 90-11993-001 Airport-Median 3 101-435-72010 42.66 0004377 90-10892-002 Coalinga AP Res 101-435-72010 61.50 0004377 90-10891-001 27500 W Phelps-AP Spencer House 101-435-72010 85.32 0004377 90-10883-001 27500 W Phelps-AP Access Road 101-435-72010 129.19 0004377 90-11991-001 Airport-Median 1 101-435-72010 188.68 0004377 90-11992-001 Airport-Median 2 101-435-72010 42.66 Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 7 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
0004377 51-04490-001 E Aport/Elm Lots 101-440-72011 29.83 0004377 84-11980-001 Jayne Ave Landscaping 101-440-72011 29.83 0004377 71-11970-001 Forest/Pacific 101-440-72011 40.92 0004377 42-11981-001 W Gale & Hwy 198 101-440-72011 35.37 0004377 84-12000-001 Sandalwood Park 3 101-440-72011 1,098.84 0004377 44-11880-001 Centennial Park 101-440-72011 994.71 0004377 70-08679-001 Sunset/6th-Ventera 101-440-72011 88.95 0004377 45-11979-001 Centennial Park Landscaping 101-440-72011 942.98 0004377 71-08739-001 200 E Pacific 101-440-72011 481.09 0004377 01-11879-001 Plaza Park 101-440-72011 68.63
0004377 82-10406-001 E Polk/Warthan Crk Lot 101-440-72011 63.09 0004377 70-08445-001 6th/Elm-Parking 101-440-72011 74.38 0004377 51-04491-001 E Elm Trees 101-440-72011 29.83
0004377 52-11633-001 Cherry Ln-Median 3 107-422-72010 37.22 0004377 41-03130-001 Monterey/Monroe 107-422-72010 490.33 0004377 52-11632-001 Cherry Ln-Median 2 107-422-72010 35.37 0004377 70-11990-001 Elm/6th Landscaping 2 107-422-72010 35.37 0004377 22-08117-001 Hayes Lot 107-422-72010 37.22
0004377 52-06069-001 Van Ness/Second St Lot 107-422-72010 37.22 0004377 41-03184-001 W Joaquin/Wash Lot 107-422-72010 451.53 0004377 70-11963-001 Cedar/Fifth Clock 107-422-72010 37.22 0004377 70-08463-001 290 W Elm-Museum 107-422-72010 76.73 0004377 61-06870-001 Lynch Park-Triangle 107-422-72010 42.76 0004377 70-12025-000 7th Street Irrigation 107-422-72010 55.70 0004377 84-11908-001 Copper/Canyon-Landscaping 107-422-72010 59.39 0004377 45-04297-002 Posa Chanet Blvd 107-422-72010 66.78 0004377 45-04295-002 Phelps/La Cuesta 107-422-72010 119.26 0004377 82-10397-001 1075 W Elm/Pacific/Lucille 107-422-72010 119.26 0004377 84-10693-001 Juniper Rdg/Jayne 107-422-72010 121.11 0004377 42-03438-001 Van Ness/Ash St. Lot 107-422-72010 186.87 0004377 01-11987-001 Elm/4th Landscaping 2 107-422-72010 40.92 0004377 44-04178-001 San Simeon/Posa Chanet 107-422-72010 132.19 0004377 84-10691-003 Juniper/Jayne 107-422-72010 119.26 0004377 51-04426-001 Baker/Rotary Lot 107-422-72010 31.68 0004377 01-00006-001 200 E Elm-Trees 107-422-72010 29.83 0004377 01-11986-001 Elm/4th Landscaping 107-422-72010 29.83 0004377 22-08436-001 Forest/First Lot 107-422-72010 29.83 0004377 22-11239-001 Creek Side Lot 107-422-72010 29.83 0004377 32-01424-001 Hillview/Monterey 107-422-72010 29.83 0004377 51-12025-001 E Elm/Van Ness Trees 107-422-72010 29.83 0004377 52-11631-001 Cherry Ln-Median 1 107-422-72010 29.83 0004377 84-10736-001 Sandalwood/Longhollow 107-422-72010 33.53 0004377 62-08395-001 Forest/Second St 107-422-72010 29.83 0004377 70-11988-001 Elm/6th Landscaping 107-422-72010 29.83 0004377 82-11910-001 Hwy 198/Lucille-Landscaping 107-422-72010 29.83 0004377 84-10692-001 Juniper Rdg/Jayne 107-422-72010 29.83 0004377 41-03193-001 Princeton/Wash Lot 107-422-72010 31.68 0004377 42-03294-001 Sunset/Fifth Lot 107-422-72010 31.68 0004377 52-11634-001 Cherry Ln-Median 4 107-422-72010 29.83 0004377 82-11346-001 Waste Water Plant 503-520-72010 1,691.24 0004377 82-10306-001 Meter Shop 503-521-72010 74.17
0004377 82-10304-001 Service Yard 503-521-72010 117.76
70254 11/9/2022 Coalinga Hardware 1224 282.17
811549 08/22 PW Cement for Waste Water Plant 503-520-70140 47.60 812096 09/22 PW Cement Edger 501-508-70060 10.34
813016 10/22 PW Cement for Pad for Table 101-440-84050 134.48 813090 11/22 PW Fasteners for Piinic Bench 101-440-84050 40.08 813117 11/22 WP Threaded Rod 501-503-70140 49.67
Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 8 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
70255 11/9/2022 Criscom Public Relation, Inc. 4,000.00 02315 270999 11/22 Lobby & Economic Services 101-401-88100 400.00 270999 11/22 Lobby & Economic Services 107-422-88100 600.00 270999 11/22 Lobby & Economic Services 501-503-88100 600.00 270999 11/22 Lobby & Economic Services 501-508-88100 600.00 270999 11/22 Lobby & Economic Services 502-510-88100 600.00 270999 11/22 Lobby & Economic Services 503-520-88100 600.00 270999 11/22 Lobby & Economic Services 503-521-88100 600.00 70256 11/9/2022 DataProse, Inc. 1271 8,290.61
DP2204902 Postage 501-406-70030 239.34
DP2204902 Postage 501-406-70030 839.41
DP2204902 Postage 501-406-70030 838.77
DP2204902 Postage 501-406-70030 115.27
DP2204902 Search & Viewbill 501-406-70040 7.84
DP2204902 NCOALINK 501-406-70040 7.20
DP2204902 Search & Viewbill 501-406-70040 27.37
DP2204902 Search & Viewbill 501-406-70040 27.24
DP2204902 Additional Insert-CRMC 501-406-70040 39.58
DP2204902 Additional Insert-Gas Notiification 501-406-70040 39.58 DP2204902 Monthly Service Fee 501-406-70040 30.00
DP2204902 July 2022 2nd Past Due Notice 501-406-70040 60.32 DP2204902 August 2022 1st Past Due Notice 501-406-70040 125.24 DP2204902 Additional Insert-MVD Fall CleanUp 501-406-70040 39.77 DP2204902 Additional Impressions 501-406-70040 0.04
DP2204902 NCOALINK 501-406-70040 2.20
DP2204902 August 2022 Regular Bills 501-406-70040 437.49 DP2204902 September 2022 Regular Bills 501-406-70040 435.38 DP2204902 NCOALINK 501-406-70040 4.20
DP2204902 Postage 502-406-70030 100.86
DP2204902 Postage 502-406-70030 733.93
DP2204902 Postage 502-406-70030 734.48
DP2204902 Postage 502-406-70030 209.43
DP2204902 Search & Viewbill 502-406-70040 23.95
DP2204902 Monthly Service Fee 502-406-70040 26.25
DP2204902 Additional Insert-MVD Fall CleanUp 502-406-70040 34.80 DP2204902 Additional Insert-CRMC 502-406-70040 34.63
DP2204902 July 2022 2nd Past Due Notice 502-406-70040 52.78 DP2204902 August 2022 1st Past Due Notice 502-406-70040 109.59 DP2204902 Search & Viewbill 502-406-70040 23.84
DP2204902 Additional Insert-Gas Notiification 502-406-70040 34.63 DP2204902 Search & Viewbill 502-406-70040 6.86
DP2204902 August 2022 Regular Bills 502-406-70040 382.80 DP2204902 Additional Impressions 502-406-70040 0.04
DP2204902 NCOALINK 502-406-70040 3.68
DP2204902 NCOALINK 502-406-70040 6.30
DP2204902 NCOALINK 502-406-70040 1.93
DP2204902 September 2022 Regular Bills 502-406-70040 380.95 DP2204902 Postage 503-406-70030 482.66
DP2204902 Postage 503-406-70030 482.29
DP2204902 Postage 503-406-70030 137.62
DP2204902 Monthly Service Fee 503-406-70040 17.25
DP2204902 August 2022 Regular Bills 503-406-70040 251.55 DP2204902 Search & Viewbill 503-406-70040 4.51
DP2204902 Postage 503-406-70040 66.28
DP2204902 August 2022 1st Past Due Notice 503-406-70040 72.01 DP2204902 Search & Viewbill 503-406-70040 15.66
DP2204902 Search & Viewbill 503-406-70040 15.74
DP2204902 Additional Insert-Gas Notiification 503-406-70040 22.76 DP2204902 September 2022 Regular Bills 503-406-70040 250.34 Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 9 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
DP2204902 Additional Insert-MVD Fall CleanUp 503-406-70040 22.87 DP2204902 July 2022 2nd Past Due Notice 503-406-70040 34.69 DP2204902 Additional Insert-CRMC 503-406-70040 22.76
DP2204902 NCOALINK 503-406-70040 1.27
DP2204902 NCOALINK 503-406-70040 2.42
DP2204902 Additional Impressions 503-406-70040 0.02
DP2204902 NCOALINK 503-406-70040 4.14
DP2204902 Postage 504-406-70030 5.77
DP2204902 Postage 504-406-70030 41.94
DP2204902 Postage 504-406-70030 41.94
DP2204902 Postage 504-406-70030 11.97
DP2204902 NCOALINK 504-406-70040 0.36
DP2204902 NCOALINK 504-406-70040 0.10
DP2204902 August 2022 Regular Bills 504-406-70040 21.87 DP2204902 September 2022 Regular Bills 504-406-70040 21.77 DP2204902 August 2022 1st Past Due Notice 504-406-70040 6.27 DP2204902 Search & Viewbill 504-406-70040 0.39
DP2204902 NCOALINK 504-406-70040 0.20
DP2204902 Search & Viewbill 504-406-70040 1.37
DP2204902 Search & Viewbill 504-406-70040 1.36
DP2204902 Monthly Service Fee 504-406-70040 1.50
DP2204902 Additional Insert-CRMC 504-406-70040 1.99
DP2204902 Additional Insert-Gas Notiification 504-406-70040 1.99 DP2204902 Additional Insert-MVD Fall CleanUp 504-406-70040 1.99 DP2204902 July 2022 2nd Past Due Notice 504-406-70040 3.02 70261 11/9/2022 FedEx 1360 263.22
7-928-84758 10/22 CD W 101-404-70030 263.22
70262 11/9/2022 Garza's A/C & Heating, Inc. 11,596.00 1421 27241 10/22 101-432-84030 430.00
28238 10/22 FD 101-416-84030 9,400.00
28341 10/22 Bldg City Hall HVAC Tuneup Maintenance 101-432-84030 1,766.00 70263 11/9/2022 Geotab USA, Inc. 02379 98.75
IN321489 10/22 PW GPS for ATVs & Street Sweeper 101-440-88100 59.25 IN321489 10/22 PW GPS for ATVs & Street Sweepers 504-535-88100 39.50 70264 11/9/2022 Grainger 1445 107.51
9498806760 09/22 501-503-70140 107.51
70265 11/9/2022 HBC Enterprises 02603 141,102.59
5 10/22 FD On-Site Improvements 117-416-84050 148,529.04 CM0000342 10/22 111-000-10003 -7,426.45
70266 11/9/2022 HR Electric 1479 1,707.60
1221107466 10/22 AIR Lighting Repairs and Installaton 101-435-84050 1,707.60 70267 11/9/2022 Landon Investment Co., Inc. 31.39 1574
10400 10/22 FD Ambulance Meals 117-416-75010 31.39
70268 11/9/2022 Leaf 1583 693.07
13930516 11/22 Copier Lease 101-401-84010 15.85
13930516 11/22 Copier Leas 101-404-84010 15.85
13930516 11/22 Copier Leas 101-405-84010 15.85
13930516 11/22 Copier Leas 101-406-84010 5.20
13930516 11/22 Copier Leas 101-408-84010 56.55
13930516 11/22 Copier Leas 101-408-84010 15.85
13930516 11/22 Copier Leas 101-413-84010 187.12
13930516 11/22 Copier Leas 101-416-84010 110.89
13930516 11/22 Copier Leas 107-422-84010 2.22
13930516 11/22 Copier Leas 117-416-84010 13.31
Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 10 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
13930516 11/22 Copier Leas 501-406-84010 4.44
13930516 11/22 Copier Leas 501-406-84010 69.31
13930516 11/22 Copier Leas 501-503-84010 15.84
13930516 11/22 Copier Leas 501-503-84010 6.65
13930516 11/22 Copier Leas 501-508-84010 7.76
13930516 11/22 Copier Leas 502-406-84010 60.64
13930516 11/22 Copier Leas 502-406-84010 4.44
13930516 11/22 Copier Leas 502-510-84010 15.84
13930516 11/22 Copier Leas 502-510-84010 7.76
13930516 11/22 Copier Leas 503-406-84010 1.66
13930516 11/22 Copier Leas 503-406-84010 34.65
13930516 11/22 Copier Leas 503-520-84010 15.84
13930516 11/22 Copier Leas 503-520-84010 3.33
13930516 11/22 Copier Leas 503-521-84010 1.11
13930516 11/22 Copier Leas 504-406-84010 3.47
13930516 11/22 Copier Leas 504-406-84010 0.55
13930516 11/22 Copier Leas 820-610-84010 1.09
70270 11/9/2022 Liebert Cassidy Whitmore 1592 32.50
227013 09/22 ERMA Claim-Marquez 101-413-88020 32.50
70271 11/9/2022 Life Assist, Inc. 1593 4,594.39
1264819 11/22 FD 117-416-75000 4,594.39
70272 11/9/2022 Linde Gas & Equipment Inc. 563.28 02570 32237876 10/22 117-416-75000 563.28
70273 11/9/2022 Mercedes Garcia 1635 107.15
22560001131 10/22 Reimbursement for Breakroom Supplies 101-401-70010 17.85 22560001131 10/22 Reimbursement for Breakroom Supplies 101-404-70010 17.86 22560001131 10/22 Reimbursement for Breakroom Supplies 101-405-70010 17.86 22560001131 10/22 Reimbursement for Breakroom Supplies 101-406-70010 17.86 22560001131 10/22 Reimbursement for Breakroom Supplies 101-408-70010 9.11 22560001131 10/22 Reimbursement for Breakroom Supplies 107-422-70010 3.93 22560001131 10/22 Reimbursement for Breakroom Supplies 117-416-70010 2.14 22560001131 10/22 Reimbursement for Breakroom Supplies 501-406-70010 0.71 22560001131 10/22 Reimbursement for Breakroom Supplies 501-503-70010 4.64 22560001131 10/22 Reimbursement for Breakroom Supplies 501-508-70010 4.83 22560001131 10/22 Reimbursement for Breakroom Supplies 502-406-70010 0.71 22560001131 10/22 Reimbursement for Breakroom Supplies 502-510-70010 4.82 22560001131 10/22 Reimbursement for Breakroom Supplies 503-406-70010 0.27 22560001131 10/22 Reimbursement for Breakroom Supplies 503-520-70010 4.11 22560001131 10/22 Reimbursement for Breakroom Supplies 503-521-70010 0.18 22560001131 10/22 Reimbursement for Breakroom Supplies 504-406-70010 0.09 22560001131 10/22 Reimbursement for Breakroom Supplies 820-610-70010 0.18 70275 11/9/2022 Michael K. Nunley & Associates, Inc. 6,580.43 02329 101497 10/22 PW La Cuesta Lift Station Upgrade 503-521-98994 741.60 101526 10/22 PW WTP RW Intake Screen Design 501-503-98441 3,319.19 101527 10/22 PW Coalinga WTP T & M Services 501-503-88100 1,569.46 101528 10/22 PW Washwater Tank Rehabilation 501-503-88100 950.18 70276 11/9/2022 Mountain Valley Pest Control, Inc. 201.00 1661 111650 10/22 WP Pest Control Services 501-503-84030 65.00 111651 10/22 WWP Pest Control Services 503-520-84030 30.00 111653 10/22 FD Pest Control Services 101-416-84050 28.00 111655 10/22 Bldg City Hall Pest Control Services 101-432-84030 28.00 111656 10/22 Airport Pest Control Services 101-435-84030 50.00 70277 11/9/2022 ODP Business Solutions, LLC 407.71 02615 267734704001 10/22 Breakroom and Office Supplies 101-401-70010 52.30 267734704001 10/22 Breakroom and Office Supplies 101-404-70010 9.31 Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 11 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
267734704001 10/22 Breakroom and Office Supplies 101-405-70010 52.30 267734704001 10/22 Breakroom and Office Supplies 101-406-70010 7.26 267734704001 10/22 Breakroom and Office Supplies 101-408-70010 3.70 267734704001 10/22 Breakroom and Office Supplies 107-422-70010 2.38 267734704001 10/22 Breakroom and Office Supplies 117-416-70010 0.87 267734704001 10/22 Breakroom and Office Supplies 501-406-70010 0.29 267734704001 10/22 Breakroom and Office Supplies 501-503-70010 2.15 267734704001 10/22 Breakroom and Office Supplies 501-508-70010 2.26 267734704001 10/22 Breakroom and Office Supplies 502-406-70010 0.29 267734704001 10/22 Breakroom and Office Supplies 502-510-70010 2.37 267734704001 10/22 Breakroom and Office Supplies 503-406-70010 0.11 267734704001 10/22 Breakroom and Office Supplies 503-520-70010 1.97 267734704001 10/22 Breakroom and Office Supplies 503-521-70010 0.07 267734704001 10/22 Breakroom and Office Supplies 504-406-70010 0.04 267734704001 10/22 Breakroom and Office Supplies 820-610-70010 0.07 272050184001 10/22 Breakroom and Office Supplies 101-401-70010 4.65 272050184001 10/22 Breakroom and Office Supplies 101-404-70010 31.16 272050184001 10/22 Breakroom and Office Supplies 101-405-70010 91.83 272050184001 10/22 Breakroom and Office Supplies 107-422-70010 0.93 272050184001 10/22 Breakroom and Office Supplies 501-503-70010 0.93 272050184001 10/22 Breakroom and Office Supplies 501-508-70010 0.92 272050184001 10/22 Breakroom and Office Supplies 502-510-70010 0.92 272050184001 10/22 Breakroom and Office Supplies 503-520-70010 0.93 272826413001 10/22 Toner for Kristi's Printer 101-404-70010 27.54 272826413001 10/22 Toner for Kristi's Printer 501-503-70010 27.54 272826413001 10/22 Toner for Kristi's Printer 501-508-70010 27.54 272826413001 10/22 Toner for Kristi's Printer 502-510-70010 27.54 272826413001 10/22 Toner for Kristi's Printer 503-521-70010 27.54 70279 11/9/2022 Oracle America, Inc. 1700 972.00
100480405 10/22 HR Online Recruitment 101-408-86030 495.72 100480405 10/22 PW Online Recruitment 107-422-86030 19.44 100480405 10/22 FD Online Recruitment 117-416-86030 116.64 100480405 10/22 FIN Online Recruitment 501-406-86030 38.88 100480405 10/22 WP Online Recruitment 501-503-86030 58.32 100480405 10/22 PW Online Recruitment 501-508-86030 68.04 100480405 10/22 FIN Online Recruitment 502-406-86030 38.88 100480405 10/22 PW Online Recruitment 502-510-86030 68.04 100480405 10/22 FIN Online Recruitment 503-406-86030 14.58 100480405 10/22 WWP Online Recruitment 503-520-86030 29.16 100480405 10/22 PW Online Recruitment 503-521-86030 9.72 100480405 10/22 FIN Online Recruitment 504-406-86030 4.86 100480405 10/22 RDA Online Recruitment 820-610-86030 9.72 70280 11/9/2022 O'Reilly Automotive, Inc. 1692 269.57
4316-408547 04/22 PW Water Leak Head Lamp 501-508-70060 13.07 4316-413403 06/22 101-440-84050 8.16
4316-413942 06/822 PW Oil & Tire Gauge for Truck #24 501-508-84060 35.40 4316-418847 08/22 PW Locks for Hitch Sign Boards 501-508-70060 82.80 4316-419005 08/22 PW Oil for Honda Pump 501-508-84070 18.38 4316-419018 08/22 PW Elbow Socket for Derrick Water Leak 501-508-70060 26.61 4316-425721 10/22 PW Grease Gun & WD40 for Truck #24 502-510-70060 37.03 4316-428065 11/22 FD Engine Headlight for Unit #E171 101-416-84060 22.88 4316-428162 11/22 FD Fuel cap for unit #M252 117-416-84060 18.43 C04089656 07/22 PW Late Fees 501-503-84060 0.42
C04089656 07/22 PW Late Fees 501-508-84060 0.42
C04089656 07/22 PW Late Fees 502-510-84060 0.43
C04089656 07/22 PW Late Fees 503-521-84060 0.43
SC04108789 08/22 PW Late Fees 501-503-84060 0.74
SC04108789 08/22 PW Late Fees 501-508-84060 0.75
Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 12 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
SC04108789 08/22 PW Late Fees 502-510-84060 0.75
SC04108789 08/22 PW Late Fees 503-521-84060 0.75
SC04128038 09/22 PW Late Fees 501-503-84060 0.53
SC04128038 09/22 PW Late Fees 501-508-84060 0.53
SC04128038 09/22 PW Late Fees 502-510-84060 0.53
SC04128038 09/22 PW Late Fees 503-521-84060 0.53
70282 11/9/2022 PG&E 1721 132.24
0004376 10/22 Frame Park Electricy (5120357172-7) 101-440-72011 132.24 70283 11/9/2022 PTS Communications Inc 02637 30.00
2095726 11/22 Airport Payphone 101-435-72030 30.00
70284 11/9/2022 Resolve Insurance Systems, Inc. 1,318.27 1763 October 2022 10/22 FD Collection Agency 117-416-75040 1,318.27 70285 11/9/2022 RJ Berry Jr., Inc. 02165 451,180.57
2 10/22 Polk Street Improvements Progress Payment # 305-422-98996 474,926.92 CM0000343 10/22 Polk Stt Improvement Payment #2 Rentention 305-000-10003 -23,746.35 70286 11/9/2022 SWCA Environmental Consultants 1,031.12 02099 155500 10/22 305-422-98974 1,031.12
70287 11/9/2022 Thomas J Rehak 02672 76,475.00
1 10/22 Sewer Plant Upgrade Progress Payment #1 503-520-98991 80,500.00 CM0000344 10/22 Sewer Plant Upgrade Payment #! Rentention 503-000-10003 -4,025.00 70288 11/9/2022 Verizon Wireless Services, LLC 266.07 1973 9918917477 10/22 FD Ipad 101-416-72030 266.07
70289 11/9/2022 Vossler Co. 1980 2,487.12
M57439 07/22 PW Gas Meters 502-510-98071 2,487.12
70290 11/9/2022 West Hills Oil, Inc. 1993 7,729.74
75395 10/22 Admin Fuel for October 2022 101-404-70160 77.55 75395 10/22 Admin Fuel for October 2022 101-405-70160 142.44 75397 10/22 PW Fuel for October 2022 101-440-70160 38.85 75397 10/22 PW Fuel for October 2022 107-422-70160 38.86 75397 10/22 PW Fuel for October 501-503-70160 563.33
75397 10/22 PW Fuel for October 2022 501-508-70160 428.48 75397 10/22 PW Fuel for October 2022 502-510-70160 428.48 75397 10/22 PW Fuel for October 2022 503-521-70160 428.48 75399 10/22 501-406-70160 385.01
75399 10/22 FIN Fuel for October 2022 502-406-70160 336.89 75399 10/22 FIN Fuel for October 2022 503-406-70160 221.38 75399 10/22 FIN Fuel for October 2022 504-406-70160 19.25 75400 10/22 PW Fuel for October 2022 107-422-70160 212.26 75400 10/22 PW Fuel for October 2022 501-508-70160 740.32 75400 10/22 PW Fuel for October 2022 502-510-70160 740.32 75400 10/22 PW Fuel for October 2022 503-521-70160 740.32 75401 10/22 SVC Fuel for October 2022 101-431-70160 95.25 75401 10/22 SS Fuel for October 2022 504-535-70160 2,092.27 70292 11/9/2022 Westside Supply 1997 461.94
15532 10/22 PW Battery for Timers 101-440-84050 15.20
15532 10/22 PW Water Leak Parts 501-508-70140 174.90
15572 10/22 WP Rod Thread 501-503-70140 75.03
15627 10/22 503-520-70140 77.81
P221031 10/22 PW Cylinder Rental 501-508-70140 42.50
S221031 10/22 SVC Cylinder Rental 101-431-70150 25.50
W221031 10/22 WP Cylinder Rental 501-503-82030 34.00
WW221031 10/22 503-520-82030 17.00
Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 13 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
70293 11/16/2022 CB&T Columbus Bank & Trust 563.27 1176 0004384 Dependent Care 950-000-34500 17.31
0004399 Unreimbursed Medical 950-000-34500 545.96
70294 11/16/2022 City Employee Contrib. Assoc. 65.00 1205 0004385 CECA Dues 950-000-33000 65.00
70295 11/16/2022 Coalinga Firefighters 1223 940.00
0004386 Fire Union Dues 950-000-33300 900.00
0004392 Fire Union Dues 950-000-33300 40.00
70296 11/16/2022 Coalinga Peace Officer's Association 1,012.32 1228 0004390 Mastagni Law Firm 950-000-33200 332.50
0004393 CPOA Dues 950-000-33200 332.50
0004394 PORAC Dues 950-000-33200 347.32
70297 11/16/2022 Court-Orderd Debt Collections 291.24 02665 0004388 FTB Rancho Cordova 950-000-34050 291.24
70298 11/16/2022 Franchise Tax Board 1384 225.00
0004387 FTB Sacramento 950-000-34010 225.00
70299 11/16/2022 ICMA 457 Retirement Trust 9,366.45 1487 0004378 457 ICMA EE$ / ER% 950-000-32100 818.07
0004379 457 ICMA $$ Gen 950-000-32100 370.00
0004380 457 ICMA % General 950-000-32100 8,178.38
70300 11/16/2022 Legal Shield 1586 148.19
0004389 Pre-Paid Legal Shield 950-000-34060 148.19
70301 11/16/2022 New York Life Insurance 02043 519.02
0004391 New York Life 950-000-32400 519.02
70302 11/16/2022 SEIU Local 521 - Dues W/H 708.64 1820
0004395 SEIU COPE 950-000-33000 50.00
0004396 SEIU Dues 950-000-33000 658.64
70303 11/17/2022 Albert J Ornelas 02551 655.71
20909 10/22 FD Meals for Training Reimbursement 101-416-86010 77.95 20909 10/22 FD Hotel for Training Reimbursement 101-416-86010 577.76 70304 11/17/2022 American Office Solutions, LLC 700.00 02386 19724 08/22 HR IT Services Contract 101-408-88040 300.00 19724 08/22 PD IT Services Contract 101-413-88040 400.00 70305 11/17/2022 Arnold Dangaran 02524 57.41
0004409 10/22 FD AMB Run Meals Reimbursement A Dangar 117-416-75010 57.41 70306 11/17/2022 AT&T 3310 02094 4,616.30
000019012008 10/22 HR City Hall & PD Internet Acct 9391063310 101-408-72030 96.09 000019012008 10/22 PD City Hall & PD Internet Acct 9391063310 101-413-72030 2,732.11 000019012008 10/22 FIN City Hall & PD Internet Acct 9391063310 101-432-72030 25.44 000019012008 10/22 ADMICity Hall & PD Internet Acct 939106331 101-432-72030 282.63 000019012008 10/22 City Hall & PD Internet Acct 9391063310 101-432-72030 282.63 000019012008 10/22 HR City Hall & PD Internet Acct 9391063310 107-422-72030 3.77 000019012008 10/22 PW City Hall & PD Internet Acct 9391063310 107-422-72030 28.26 000019012008 10/22 HR City Hall & PD Internet Acct 9391063310 117-416-72030 22.61 000019012008 10/22 HR City Hall & PD Internet Acct 9391063310 501-406-72030 7.63 000019012008 10/22 FIN City Hall & PD Internet Acct 9391063310 501-406-72030 339.16 000019012008 10/22 HR City Hall & PD Internet Acct 9391063310 501-503-72030 11.31 000019012008 10/22 PW City Hall & PD Internet Acct 9391063310 501-503-72030 42.39 000019012008 10/22 HR City Hall & PD Internet Acct 9391063310 501-508-72030 13.19 000019012008 10/22 FIN City Hall & PD Internet Acct 9391063310 502-406-72030 296.76 000019012008 10/22 HR City Hall & PD Internet Acct 9391063310 502-406-72030 7.63 Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 14 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
000019012008 10/22 HR City Hall & PD Internet Acct 9391063310 502-510-72030 13.19 000019012008 10/22 HR City Hall & PD Internet Acct 9391063310 502-510-72030 70.66 000019012008 10/22 FIN City Hall & PD Internet Acct 9391063310 503-406-72030 169.58 000019012008 10/22 HR City Hall & PD Internet Acct 9391063310 503-406-72030 2.83 000019012008 10/22 HR City Hall & PD Internet Acct 9391063310 503-520-72030 5.65 000019012008 10/22 PW City Hall & PD Internet Acct 9391063310 503-520-72030 56.53 000019012008 10/22 PW City Hall & PD Internet Acct 9391063310 503-520-72030 28.26 000019012008 10/22 HR City Hall & PD Internet Acct 9391063310 503-521-72030 1.88 000019012008 10/22 PWCity Hall & PD Internet Acct 9391063310 503-521-72030 56.33 000019012008 10/22 FIN City Hall & PD Internet Acct 9391063310 504-406-72030 16.96 000019012008 10/22 HR City Hall & PD Internet Acct 9391063310 504-406-72030 0.94 000019012008 10/22 HR City Hall & PD Internet Acct 9391063310 820-610-72030 1.88 70308 11/17/2022 AT&T Corp. 02546 144.90
223040872 11/22 PD Internet (50000002334) 101-413-72030 144.90 70309 11/17/2022 Billingsley Tire Service 1112 119.19
273938 10/22 PD Vehicle Maintenance for Impala 101-413-84060 69.19 274335 11/12 PW Tire Repair for Unit #20 501-508-84060 8.33 274335 11/12 PW Tire Repair for Unit #20 502-510-84060 8.34 274335 11/12 PW Tire Repair for Unit #20 503-521-84060 8.33 274364 11/22 PW Tire Repair for Unit #92 501-508-84060 8.33 274364 11/22 PW Tire Repair for Unit #92 502-510-84060 8.33 274364 11/22 PW Tire Repair for Unit #92 503-521-84060 8.34 70310 11/17/2022 Blais & Associates, Inc. 1115 3,808.50 BA_4487_2022 11/22 PW ATP6 Application 107-422-88100 504.00 BA_4549_2022 10/22 PW Grant Research & Consulting 501-508-88130 1,101.50 BA_4549_2022 10/22 PW Grant Research & Consulting 502-510-88130 1,101.50 BA_4549_2022 10/22 PW Grant Research & Consulting 503-521-88130 1,101.50 70311 11/17/2022 Chemtrade Chemicals US, LLC 6,446.88 1192 93450130 11/22 WP Chemica Aluminate Sulfate 501-503-70240 6,446.88 70312 11/17/2022 CivicPlus, Inc. 02061 900.00
238436 10/22 CC Annual Web Hosting 10/1/22-9/30/23 101-401-86030 450.00 238436 10/22 ADMIN Annual Web Hosting 10/1/22-9/30/23 101-405-86030 450.00 70313 11/17/2022 Coalinga Hardware 1224 27.66
813270 11/22 FD Station #171 Gym Baggett 101-416-84030 22.76 813286 11/22 FD Parts for Unit #L171 101-416-84060 4.90 70314 11/17/2022 Cook's Communications 14,634.10 1243
152544 11/22 PD Radio Equipment for Vehicles 105-413-98041 14,634.10 70315 11/17/2022 Coti Seese 1249 30.00
20614 11/22 PD Meal Advance C Seese 101-413-86010 30.00 70316 11/17/2022 Dale Morris 02676 422.00
Settlement 11/22 PD Property Damage SeƩlement (04/12/2022 101-413-90041 422.00 70317 11/17/2022 Department of Justice 1288 35.00
619689 10/22 PD Blood Alcohol Analysis 101-413-88080 35.00 70318 11/17/2022 Department of Transportation 3,000.75 1292 SL0220987 04/22 PW Signals & Lighting (January-March 2022) 110-424-72021 0.60 SL230084 11/22 PW Signals & Lighing (July-September 2022) 110-424-72021 3,000.15 70319 11/17/2022 Entenmann-Rovin Company 796.38 1336
0168686-IN 09/22 FD Arson Badges 101-416-70102 644.20
0169559-IN 11/22 FD FF Badge Aung 101-416-70102 152.18
70320 11/17/2022 Enterprise FM Trust 02667 1,954.50
FBN4600839 11/22 FBN4600839 2022 Ford Explorer DuPuis FD 101-416-98040 654.38 Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 15 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
FBN4600839 11/22FBN4600839 2022 Ford Explorer CMDR PD 105-413-96058 654.38 FBN4600839 11/22 FBN4600839 2022 Ford Explorer Garza-PD 105-413-96058 645.74 70321 11/17/2022 Fresno Council of Governments 9,312.68 1397 79663/79837 10/22 CD Multi-Jurisdictional Housing Element 101-404-88160 9,312.68 70322 11/17/2022 Frisch Engineering, Inc. 02091 725.00
10569-201 1b 11/22 WP SCADA Upgrade 501-503-98441 725.00 70323 11/17/2022 Garza's A/C & Heating, Inc. 1,738.00 1421 27242 10/22 PD 105-413-98041 1,738.00
70324 11/17/2022 Geospatial Technologies, Inc. 136.50 1426 18525 10/22 FD Annual Software Service Fee 101-416-75060 136.50 70325 11/17/2022 Global Resale LLC 02679 289.00
154353 11/22 PD Shipping Labels 101-413-70030 289.00
70326 11/17/2022 Grainger 1445 157.32
9509693041 11/22 WP Parts for Caustic Soda Line 501-503-70140 157.32 70327 11/17/2022 Guadalupe Arroyo 02662 30.00
20615 11/22 PD Meal Advance G. Arroyo 101-413-86010 30.00 70328 11/17/2022 Home Depot Credit Services 406.79 1474 1512410 10/22 WWP Industrial Shelf 503-520-70140 406.79 70329 11/17/2022 HR Electric 1479 875.00
I221114468 11/22 WWP Repair Aerator A1 503-520-84020 875.00 70330 11/17/2022 L.N. Curtis & Sons 1571 41.59
INV647465 11/22 FD Parts for Unit #L171 101-416-84060 41.59 70331 11/17/2022 Martha Alicia Soto 02674 1,267.00
0004411 11/22 WP Turf Replacement Program - M. Soto 501-503-98471 1,267.00 70332 11/17/2022 Metropolitan Transportation Commission 2,000.00 02294 4926-AR12778 11/22 PW Streetsaver Annual Sub 02/01/23-01/31/2 107-422-86030 2,000.00 70333 11/17/2022 Michael K. Nunley & Associates, Inc. 11,708.82 02329 101334 10/22 WTP RW intake Screen Design 501-503-98441 3,204.88 101335 10/22 WP Coalinga WTP T & M Services 501-503-88100 3,986.10 101337 10/22 WP Washwater Tank Rehab 501-503-88100 3,397.71 101370 10/22 PW La Cuesta Lift Station Rehab 503-521-98994 602.55 101540 10/22 WP Hydroxide Storage & Injection System 501-503-88100 517.58 70334 11/17/2022 Mountain Valley Pest Control, Inc. 56.00 1661 111652 10/22 PD Pest Control Services 101-413-88100 56.00 70335 11/17/2022 NTU Technologies, Inc. 1690 8,584.80
12178 11/22 WP Chemical Pro Pac 9890 501-503-70220 8,584.80 70336 11/17/2022 O'Reilly Automotive, Inc. 1692 118.12
4316-426017 10/22 PD Oil Filters for PD Vehicles 101-413-84060 51.97 4316-428341 11/22 FD Wiper Blades for Unit #U171 101-416-84060 66.15 70337 11/17/2022 Pace Supply Corp. 02554 9,714.34
197925878-2 11/22 PW Fire Hydrant 501-508-70140 3,231.45 197994845-2 11/22 PW Fire Hydrants 501-508-70140 6,482.89 70338 11/17/2022 PG&E 1721 29,636.12
0004407 10/22 PW Elm/Cambridge Signal (9389051722-5) 110-424-72021 77.52 90624-103122 10/22 Gas Delivery-SE 31 20 15 HWY(7001750902-0) 502-510-80020 29,558.60 70339 11/17/2022 PG&E Payment Processing Center 24,133.12 1708 98050-093022 09/22 PW Gas Transmission-Reservvation 502-510-80020 8,555.45 Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 16 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
98050-093022 09/22 PW Gas Transmission-Volumetric 502-510-80020 3,451.10 98050-103122 10/22 PW Gas Transmission-Reservation 502-510-80020 8,555.45 98050-103122 10/22 PW Gas Transmission (Late Fees) 502-510-80020 4.98 98050-103122 10/22 PW Gas Transmission-Volumetric 502-510-80020 3,566.14 70340 11/17/2022 Phillips Electric, LLC 02664 337.82
INV0156 11/22 PD Administration Security Lighting 101-413-72020 337.82 70341 11/17/2022 Quadient Finance USA, Inc. 3,676.80 02318 103122 10/22 FIN Postage 501-406-70030 1,470.72
103122 10/22 FIN Postage 502-406-70030 1,286.88
103122 10/22 FIN Postage 503-406-70030 845.66
103122 10/22 FIN Postage 504-406-70030 73.54
70342 11/17/2022 San Joaquin Valley Unified 42.00 1802
C339881 11/22 AIR Above Ground Storage Tank Permit 22/23 101-435-92090 42.00 70343 11/17/2022 Save Mart Supermarkets 1810 187.91
036279 11/22 PD Inmate Meals 101-413-70380 113.14
039034 11/22 PD Inmate Meals 101-413-70380 74.77
70344 11/17/2022 Sean Young 1818 351.00
20623 11/22 PD Meal Advance S Young 101-413-86010 351.00 70345 11/17/2022 Self Help Enterprises 1821 1,016.56
COL19HM11/2/202 11/22 CO 2019 Home Grant Fees 304-404-88105 782.56 COLADM11/1/2022 10/22 Loan Servicing Fees 815-609-88100 234.00 70346 11/17/2022 Shell Energy North American (US), LP 91,916.22 1830 3625350 10/22 Natural Gas Deliveries 502-510-80030 91,916.22 70347 11/17/2022 Sparkletts 1858 99.04
9412248-110122 10/22 WP Bottled Water 501-503-72010 99.04 70348 11/17/2022 Steve Badilla Investigations 4,727.00 02678 NB 470 2022 09/22 & 10/22 PD IA22-02 Interviews 101-413-88020 4,727.00 70349 11/17/2022 Target Solutions Learning LLC 2,049.70 1892 INV61638 12/22 FD Annual Training Software Fee 101-416-75060 2,049.70 70350 11/17/2022 Taylor Corporation 02523 112.07
6964475 11/22 PW Business Cards 101-404-70040 56.04
6964475 11/22 WP Business Cards 501-503-70040 28.01
6964475 11/22 PW Business Cards 501-508-70040 9.34
6964475 11/22 PW Business Cards 502-510-70040 9.34
6964475 11/22 PW Business Cards 503-521-70040 9.34
70351 11/17/2022 Thomson Reuters/Barclays 564.07 1920
847288043 10/22 101-413-86030 564.07
70352 11/17/2022 Trans Union, LLC 1931 160.44
10227120 10/22 PD Backgrounds 101-413-88100 160.44
70353 11/17/2022 Tyler Technologies, Inc. 1943 600.00
025-392297 8/22 FIN Purchasing 101-406-88040 60.00
025-392297 8/22 PW Purchasing 107-422-88040 48.00
025-392297 8/22 FIN Purchasing 501-406-88040 150.00
025-392297 8/22 FIN Purchasing 502-406-88040 150.00
025-392297 8/22 FIN Purchasing 503-406-88040 150.00
025-392297 8/22 FIN Purchasing 504-406-88040 30.00
025-392297 8/22 RDA Purchasing 820-610-88040 12.00
70354 11/17/2022 Tyler Technologies, Inc. 1943 450.00
025-391645 8/22 FIN Purchasing 101-406-88040 45.00
Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 17 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
025-391645 8/22 PW Purchasing 107-422-88040 36.00
025-391645 8/22 FIN Purchasing 501-406-88040 112.50
025-391645 8/22 FIN Purchasing 502-406-88040 112.50
025-391645 8/22 FIN Purchasing 503-406-88040 112.50
025-391645 8/22 FIN Purchasing 504-406-88040 22.50
025-391645 8/22 RDA Purchasing 820-610-88040 9.00
70355 11/17/2022 Tyler Technologies, Inc. 5,069.37 1943 0025-383665 7/22 FIN Sales Tax 501-406-88040 454.98
025-383665 7/22 FIN ERP PRO Financials Annual Fees 101-406-88040 480.10 025-383665 7/22 PW ERP PRO Financials Annual Fees 107-422-88040 384.08 025-383665 7/22 FIN ERP PRO Financials Annual Fees 501-406-88040 1,200.24 025-383665 7/22 FIN ERP PRO Financials Annual Fees 501-406-88040 107.37 025-383665 7/22 FIN ERP PRO Financials Annual Fees 502-406-88040 1,200.24 025-383665 7/22 FIN ERP PRO Financials Annual Fees 502-406-88040 93.95 025-383665 7/22 FIN ERP PRO Financials Annual Fees 503-406-88040 61.74 025-383665 7/22 FIN ERP PRO Financials Annual Fees 503-406-88040 1,200.24 025-383665 7/22 FIN ERP PRO Financials Annual Fees 504-406-88040 240.05 025-383665 7/22 FIN ERP PRO Financials Annual Fees 504-406-88040 5.36 025-383665 7/22 FIN ERP PRO Financials Annual Fees 820-610-88040 96.00 CM0000347 7/22 FIN Sales Tax 501-406-88040 -454.98
70356 11/17/2022 Tyler Technologies, Inc. 40,380.80 1943 025-394085 10/22 FIN Annual SaaS Fees 101-406-88040 4,038.08 025-394085 10/22 PW Annual SaaS Fees 107-422-88040 3,230.46 025-394085 10/22 FIN Annual SaaS Fees 501-406-88040 10,095.20 025-394085 10/22 FIN Annual SaaS Fees 502-406-88040 10,095.20 025-394085 10/22 FIN Annual SaaS Fees 503-406-88040 10,095.20 025-394085 10/22 FIN Annual SaaS Fees 504-406-88040 2,019.04 025-394085 10/22 RDA Annual SaaS Fees 820-610-88040 807.62 70357 11/17/2022 Tyler Technologies, Inc. 12,558.00 1943 025-395080 10/22 FIN Tyler GIS 101-406-88040 313.95
025-395080 10/22 PD EAM 101-413-88040 1,177.31
025-395080 10/22 FD EAM 101-416-88040 1,177.31
025-395080 10/22 PW Tyler GIS 107-422-88040 251.16
025-395080 10/22 FIN Tyler GIS 501-406-88040 784.88
025-395080 10/22 FIN EAM 501-406-88040 2,354.63
025-395080 10/22 FIN EAM 502-406-88040 2,354.63
025-395080 10/22 FIN Tyler GIS 502-406-88040 784.88
025-395080 10/22 FIN EAM 503-406-88040 2,354.62
025-395080 10/22 FIN Tyler GIS 503-406-88040 784.88
025-395080 10/22 FIN Tyler GIS 504-406-88040 156.98
025-395080 10/22 RDA Tyler GIS 820-610-88040 62.77
70358 11/17/2022 Tyler Technologies, Inc. 1,000.00 1943 025-388803 7/22 FIN Tyler Content Manager-Configuration 101-406-88040 100.00 025-388803 7/22 PW Tyler Content Manager-Configuration 107-422-88040 80.00 025-388803 7/22 FIN Tyler Content Manager-Configuration 501-406-88040 250.00 025-388803 7/22 FIN Tyler Content Manager-Configuration 502-406-88040 250.00 025-388803 7/22 FIN Tyler Content Manager-Configuration 503-406-88040 250.00 025-388803 7/22 FIN Tyler Content Manager-Configuration 504-406-88040 50.00 025-388803 7/22 RDA Tyler Content Manager-Configuration 820-610-88040 20.00 70359 11/17/2022 Tyler Technologies, Inc. 1943 562.50
025-389678 7/22 FIN Purchasing 101-406-88040 56.25
025-389678 7/22 PW Purchasing 107-422-88040 45.00
025-389678 7/22 FIN Purchasing 501-406-88040 140.63
025-389678 7/22 FIN Purchasing 502-406-88040 140.63
025-389678 7/22 FIN Purchasing 503-406-88040 140.63
025-389678 7/22 FIN Purchasing 504-406-88040 28.13
Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 18 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
025-389678 7/22 RDA Purchasing 820-610-88040 11.23
70360 11/17/2022 Tyler Technologies, Inc. 1943 125.00
025-395801 9/22 FIN Purchasing 101-406-88040 12.50
025-395801 9/22 PW Purchasing 107-422-88040 10.00
025-395801 9/22 FIN Purchasing 501-406-88040 31.25
025-395801 9/22 FIN Purchasing 502-406-88040 31.25
025-395801 9/22 FIN Purchasing 503-406-88040 31.25
025-395801 9/22 FIN Purchasing 504-406-88040 6.25
025-395801 9/22 FIN Purchasing 820-610-88040 2.50
70361 11/17/2022 Uline 1946 233.78
155923021 11/22 PD Evidence Gloves 101-413-90070 163.92 156028205 11/22 PD Evidence Supplies 101-413-90070 69.86 70362 11/17/2022 Univar Solutions 02677 3,252.71
50544089 08/22 WP Chemical Caustic Soda 501-503-70370 3,252.71 70363 11/17/2022 US Bank Corporate Payment Center 17,097.28 1944 CM0000346 09/22 League of CA Citiies Con Parking Refund 101-404-86010 -66.00 USBCDSEPT22-02 09/22 League of CA Cities Conference Hotel Ramirez 101-401-86010 533.12 USBCDSEPT22-02 09/22 League of CA Cities Conference Hotel Singlet 101-401-86010 555.44 USBCDSEPT22-02 09/22 Council League of CA Cities Conference 101-401-86010 52.96 USBCDSEPT22-02 09/22 League of CA Cities Conference Hotel Adkisso 101-401-86010 555.44 USBCDSEPT22-02 09/22 League of CA Cities Conference Hotel J Horn 101-401-86010 533.12 USBCDSEPT22-02 09/22 Council League of CA Cities Conference Water 101-401-86010 8.00 USBCDSEPT22-02 09/22 CDl League of CA Cities Conference Parking 101-404-86010 66.00 USBCDSEPT22-02 09/22 CD ICC Residential Bldg Inspector PDF 101-404-86010 69.99 USBCDSEPT22-02 09/22 League of CA Cities Conference Hotel Brewer 101-404-86010 621.44 USBCDSEPT22-02 09/22 CD League of CA Cities Conference Meal 101-404-86010 13.18 USBCDSEPT22-02 09/22 CD League of CA Cities Conference Meal 101-404-86010 8.50 USBCDSEPT22-02 09/22 CD League of CA Cities Conference 101-404-86010 44.69 USBCDSEPT22-02 09/22 CD League of CA Cities Conference Meal 101-404-86010 5.51 USBCDSEPT22-02 09/222 CD ICC Concrete Manual 101-404-86010 103.53 USBCDSEPT22-02 09/22 CD League of CA Cities Conference Parking 101-404-86010 33.00 USBCDSEPT22-02 09/22 CD ICC Commercial Bldg Inspector PDF 101-404-86010 71.99 USBCDSEPT22-02 09/222 CD Building Inspection Exam Prep 101-404-86010 230.00 USBCDSEPT22-02 09/22 CD Adobe Acrobat Pro 101-404-86030 179.88 USBCDSEPT22-02 09/22 CD Monthly Zoom Subscription 101-404-86030 14.99 USBCDSEPT22-02 09/22 CD Subway Housing Element Workshop 101-404-88160 194.67 USBCDSEPT22-02 09/22 Financial Svcs Director Interview Lunch 101-408-89020 9.25 USBCDSEPT22-02 09/22 FD League of CA Cities Conference Meal 101-416-86010 10.50 USBCDSEPT22-02 09/22 FD League of CA Cities Conference 101-416-86010 32.56 USBCDSEPT22-02 09/22 Financial Svcs Director Interview Lunch 107-422-89020 3.08 USBCDSEPT22-02 09//22 Financial Svcs Director Interview Lunch 501-406-89020 18.50 USBCDSEPT22-02 09/22 PW AWWA Water Distribution Training 501-508-86010 576.00 USBCDSEPT22-02 09//22 Financial Svcs Director Interview Lunch 502-406-89020 15.42 USBCDSEPT22-02 09//22 Financial Svcs Director Interview Lunch 503-406-89020 11.72 USBCDSEPT22-02 09/22 Financial Svcs Director Interview Lunch 504-406-89020 0.62 USBCDSEPT22-02 09/22 Financial Svcs Director Interview Lunch 820-610-89020 3.08 USBCMOCT22-01 0922 PD GoToNetwork City Phones 101-413-72030 1,480.68 USBCMOCT22-01 09/22 PD FMPCA Conference Lodging J Garza 101-413-86010 719.52 USBCMOCT22-01 09/22 PD FMPCA Conference Meal J Garza 101-413-86010 28.61 USBCMOCT22-01 10/22 PD Breakfast with the Chief's Meal 101-413-86010 14.27 USBCMOCT22-01 09/22 FD GoToNetwork Fire Conference Phone 101-416-72030 463.42 USBCMOCT22-02 09/22 2022 Christmas Gift Giveaway 101-401-88220 122.25 USBCMOCT22-02 10/22 2022 Christmas Gift Giveaway 101-401-88220 20.84 USBCMOCT22-02 10/22 2022 Christmas Gift Giveaway 101-401-88220 23.51 USBCMOCT22-02 09/22 2022 Christmas Gift Giveaway 101-401-88220 23.51 USBCMOCT22-02 10/22 2022 Christmas Gift Giveaway 101-401-88220 22.53 USBCMOCT22-02 09/22 2022 Christmas Gift Giveaway 101-401-88220 421.24 Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 19 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
USBCMOCT22-02 09/22 2022 Christmas Gift Giveaway 101-401-88220 22.53 USBCMOCT22-02 10/22 2022 Christmas Gift Giveaway 101-401-88220 22.53 USBCMOCT22-02 09/22 2022 Christmas Gift Giveaway 101-401-88220 22.53 USBCMOCT22-02 09/22 2022 Christmas Gift Giveaway 101-401-88220 113.74 USBCMOCT22-02 09/22 2022 Christmas Gift Giveaway 101-401-88220 22.53 USBCMOCT22-02 10/22 2022 Christmas Gift Giveaway 101-401-88220 426.05 USBCMOCT22-02 09/22 2022 Christmas Gift Giveaway 101-401-88220 21.54 USBCMOCT22-02 09/22 2022 Christmas Gift Giveaway 101-401-88220 22.53 USBCMOCT22-02 10/22 2022 Christmas Gift Giveaway 101-401-88220 45.05 USBCMOCT22-02 10/22 2022 Christmas Gift Giveaway 101-401-88220 43.90 USBCMOCT22-02 10/22 CD City Hall Fall Clean Up Lunch 101-404-86010 17.60 USBCMOCT22-02 10/22 ADMIN City Hall Fall Clean Up Lunch 101-405-86010 26.40 USBCMOCT22-02 10/22 CM Monthly Chief's Breafast 101-405-86010 17.78 USBCMOCT22-02 09/22 CM Women's Conference Parking M Trejo 101-405-86010 10.39 USBCMOCT22-02 10/22 HR City Hall Fall Clean Up Lunch 101-406-86010 17.60 USBCMOCT22-02 09/22 FIN Financial Svcs Director Job Posting 101-406-86030 17.13 USBCMOCT22-02 09/22 FIN Financial Svcs Director Job Posting 101-416-86030 78.56 USBCMOCT22-02 10/22 AIR Janitorial Supplies 101-435-84030 51.36 USBCMOCT22-02 10/22 PW City Hall Fall Clean Up Lunch 101-440-86010 26.40 USBCMOCT22-02 09/22 PW Financial Svcs Director Job Posting 107-422-86030 5.71 USBCMOCT22-02 09/22 PW Financial Svcs Director Job Posting 107-422-86030 26.19 USBCMOCT22-02 10/22 FIN City Hall Fall Clean Up Lunch 501-406-86010 70.40 USBCMOCT22-02 09/22 WP Financial Svcs Director Job Posting 501-406-86030 157.12 USBCMOCT22-02 09/22 PW Financial Svcs Director Job Posting 501-406-86030 34.27 USBCMOCT22-02 09/22 PW Financial Svcs Director Job Posting 502-406-86030 28.56 USBCMOCT22-02 09/22 PW Financial Svcs Director Job Posting 502-406-86030 130.93 USBCMOCT22-02 09/22 WWP Financial Svcs Director Job Posting 503-406-86030 99.51 USBCMOCT22-02 09/22 PW Financial Svcs Director Job Posting 503-406-86030 21.70 USBCMOCT22-02 10/22 CD City Hall Fall Clean Up Lunch 503-521-86010 17.60 USBCMOCT22-02 09/22 SS Financial Svcs Director Job Posting 504-406-86030 5.22 USBCMOCT22-02 09/22 PW Financial Svcs Director Job Posting 504-406-86030 1.14 USBCMOCT22-02 09/22 RDA Financial Svcs Director Job Posting 820-610-86030 26.19 USBCMOCT22-02 09/22 RDA Financial Svcs Director Job Posting 820-610-86030 5.71 USBFDOCT22-01 10/22 FD Fuel for Unit #171 for Mosquito Fire 101-416-70160 105.00 USBFDOCT22-01 10/22 FD Fuel for Unit #171 for Mosquito Fire 101-416-70160 118.00 USBFDOCT22-01 10/22 FD Cot for Fire Line 101-416-70440 75.41 USBFDOCT22-01 10/22 FD Car Wash for Unit #171 for Mosquito Fire 101-416-84060 10.00 USBFDOCT22-01 10/22 FD Fireline Meals 101-416-86010 35.11 USBFDOCT22-02 09/22 FD Proctors Lunch Supplies 101-416-70440 22.85 USBFDOCT22-03 09/22 FD Hydrant Diffuser 101-416-70060 78.60 USBFDOCT22-03 09/22 FD Liquid Filled Gauge & Black Bushimg 101-416-70060 27.24 USBFDOCT22-03 09/22 FD Fire Lines Meal 1100 Maple Road 101-416-86010 55.99 USBFDOCT22-03 10/22 FD BLS eCard 117-416-86040 10.00
USBFDOCT22-03 10/22 FD BLS eCards 117-416-86040 20.00
USBFDSEPT2022-04 09/22 FD Batteries 101-416-70440 45.84 USBFDSEPT2022-04 09/22 FD Confined Space Training D Nevarez 101-416-75030 720.00 USBFDSEPT2201 09/22 FD BLS eCard Milligan 117-416-86040 20.00 USBFDSEPT2201 09/22 FD BLS eCard R Banks 117-416-86040 10.00 USBFINSEPT22-02 09/22 GFOA Renewal H Bonilla 101-406-86010 28.50 USBFINSEPT22-02 09/22 GFOA Renewal H Bonilla 107-422-86010 9.50 USBFINSEPT22-02 09/22 GFOA Renewal H Brown 501-406-86010 57.00 USBFINSEPT22-02 09/22 GFOA Renewal H Bonilla 502-406-86010 47.50 USBFINSEPT22-02 09/22 GFOA Renewal H Bonilla 503-406-86010 36.10 USBFINSEPT22-02 09/22 GFOA Renewal H Bronilla 504-406-86010 1.90 USBFINSEPT22-02 09/22 GFOA Renewal H Bonilla 820-610-86010 9.50 USBPDOCT22-01 10/22 PD Prius Charger 101-413-72020 1.93 USBPDOCT22-01 10/22 PD Prius Charger 101-413-72020 0.84 USBPDOCT22-01 10/22 PD Prius Charger 101-413-72020 1.94 USBPDOCT22-01 10/22 PD Training Ammunition 101-413-86010 817.06 Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 20 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
USBPDOCT22-01 10/22 PD Training Lodging for A. Diaz 101-413-86010 297.50 USBPDOCT22-01 10/22 PD Training Lodging for D Cano 101-413-86010 297.50 USBPDOCT22-01 10/22 PD CPCA Virtual Training 101-413-86010 50.00 USBPDOCT22-01 10/22 PD CPCA Membership Training 101-413-86030 145.00 USBPDOCT22-01 10/22 PD Peerless Network 101-413-88040 245.70 USBPDOCT22-01 10/22 PD Journey TEAM LLC Renewal 101-413-88040 166.00 USBPDOCT22-01 10/22 PD ArchiveSocial 101-413-88040 219.00 USBPDOCT22-01 10/22 PD Peerless Network 101-413-88040 234.35 USBPDOCT22-01 10/22 PD ArchiveSocial 101-413-88040 219.00 USBPDOCT22-01 10/22 PD Evidence Supplies 101-413-90070 296.06 USBPDOCT22-01 10/22 PD K9 Training 101-413-92211 174.00 USBSEPT22-01 09/22 PW Doggy Bags 101-440-84050 228.82
USBSEPT22-01 09/22 PW Lawn Mower Blades 101-440-84060 87.17 USBSEPT22-01 09/22 PW Map Holder 501-508-84010 58.12
USBSEPT22-01 09/22 PW Web Cam 501-508-84010 87.17
USBSEPT22-01 09/22 PW Mole to run water lines 501-508-84070 1,274.69 USBSEPT22-01 09/22 PW Map Holder 502-510-84010 58.12
USBSEPT22-01 09/22 PW Map Holder 503-521-84010 58.12
USBWPOCT22-01 09/22 WP Keys for Derrick PLC Panel 501-503-70140 54.24 USBWPOCT22-01 09/22 WP Pop Up Canopy 501-503-70140 147.11 USBWPOCT22-01 09/22 WP GoTo Phone service for WTP 501-503-72030 81.35 USBWPOCT22-01 09/22 WP Amazon Prime Membership Fee 501-503-86030 16.34 USBWPOCT22-01 10/22 PW Office Light Repair 501-508-84030 79.55 USBWPOCT22-01 10/22 PW Office Light Repair 502-510-84030 79.55 USBWPOCT22-01 09/22 WP Pop Up Canopy 503-520-70140 147.11 USBWPOCT22-01 09/22 WP Squirrel Bait 503-520-84030 343.38 USBWPOCT22-01 10/22 PW Office Light Repair 503-521-84030 79.56 70372 11/17/2022 Verizon Wireless Services, LLC 1,477.98 1973 9919481236 10/22 CC Council Member 401-5853 (516264995-00 101-401-72030 38.01 9919481236 10/22 CC Council Member 401-5885 (516264995-00 101-401-72030 38.01 9919481236 10/22 CC Council Member 401-5846 (516264995-00 101-401-72030 38.01 9919481236 10/22 CC Council Member 401-5863 (516264995-00 101-401-72030 38.01 9919481236 10/22 CC Council Member 401-5850 (516264995-00 101-401-72030 38.01 9919481236 10/22 CD John Self 100% 630-2536 (516264995-000 101-404-72030 50.22 9919481236 10/22 SVC - Pedro 100% 698-4142 (516264995-0000 101-431-72030 50.22 9919481236 10/221 AP 381-1120 Acct 516264995-00002 101-435-72030 40.08 9919481236 10/22 PW 381-1988 40% Acct 516264995-00002 501-406-72030 20.10 9919481236 10/22 WP On-call 341-9613 Acct 516264995-00002 501-503-72030 74.27 9919481236 10/22 WP Router-1 383-4004 Acct 516264995-0000 501-503-72030 57.77 9919481236 10/22 WP SCADA 383-4579 (516264995-00002) 501-503-72030 131.48 9919481236 10/22 WP iPad-2 383-4121 Acct 516264995-00002 501-503-72030 45.02 9919481236 10/22 WP iPad-1 978-2846 Acct 516264995-00002 501-503-72030 45.02 9919481236 10/22 PW Director 20% 341-4461 (516264995-0000 501-503-72030 7.28 9919481236 10/22 WP Primary 383-4514 Acct 516264995-00002 501-503-72030 74.79 9919481236 10/22 PW UB Tablet 3 34% 401-9312(516264995-00 501-508-72030 19.64 9919481236 10/22PW Stand by 34% 383-4014 (516264995-0000 501-508-72030 17.07 9919481236 10/22 PW Superv 34% 974-1257 Acct 516264995-00 501-508-72030 17.49 9919481236 10/22 PW Director 20% 341-4461 (516264995-0000 501-508-72030 7.28 9919481236 10/22 PW Tablet 34% 240-3695 Acct 516264995-000 501-508-72030 12.92 9919481236 10/22PW UB Tablet 1 34% 401-9110(516264995-000 501-508-72030 19.64 9919481236 10/22 PW UB Tablet 6 34% 401-9323(516264995-00 501-508-72030 19.64 9919481236 10/22 PW UB Tablet 5 34% 401-9321(516264995-00 501-508-72030 19.64 9919481236 10/22 PW UB Tablet 4 34% 401-9315(516264995-00 501-508-72030 19.64 9919481236 10/22 PW UB Tablet 2 34% 401-9271(516264995-00 501-508-72030 19.64 9919481236 10/22 PW 381-1988 35% Acct 516264995-00002 502-406-72030 17.59 9919481236 10/22 Field Supervisor 50% Acct 516264995-00002 502-510-72030 25.71 9919481236 10/22 PW Stand by 33% 383-4014 (516264995-0000 502-510-72030 16.57 9919481236 10/22 PW Superv 33% 974-1257 Acct 516264995-00 502-510-72030 16.97 9919481236 10/22 PW UB Tablet 1 33% 401-9110(516264995-00 502-510-72030 19.06 Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 21 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
9919481236 10/22 PW UB Tablet 2 33% 401-9271(516264995-00 502-510-72030 19.06 9919481236 10/22 PW UB Tablet 3 33% 401-9312(516264995-00 502-510-72030 19.06 9919481236 10/22 PW UB Tablet 4 33% 401-9315(516264995-00 502-510-72030 19.06 9919481236 10/22 PW UB Tablet 5 33% 401-9321(516264995-00 502-510-72030 19.06 9919481236 10/22 PW UB Tablet 6 33% 401-9323(516264995-00 502-510-72030 19.06 9919481236 10/22 PW Director 20% 341-4461 (516264995-0000 502-510-72030 7.28 9919481236 10/22 PW Tablet 33% 240-3695 Acct 516264995-000 502-510-72030 12.54 9919481236 10/22 PW 381-1988 23% Acct 516264995-00002 503-406-72030 11.56 9919481236 10/22 WWP 341-3958 Acct 516264995-00002 503-520-72030 12.40 9919481236 10/22 PW Director 20% 341-4461 (516264995-0000 503-520-72030 7.28 9919481236 10/22 WWP Wifi 383-4044 Acct 516264995-00002 503-520-72030 42.92 9919481236 10/22 PW Tablet 33% 240-3695 Acct 516264995-000 503-521-72030 12.54 9919481236 10/22 Field Supervisor 50% Acct 516264995-00002 503-521-72030 25.72 9919481236 10/22 PW UB Tablet 4 33% 401-9315(516264995-00 503-521-72030 19.06 9919481236 10/22 PW UB Tablet 5 33% 401-9321(516264995-00 503-521-72030 19.06 9919481236 10/22 PW UB Tablet 6 33% 401-9323(516264995-00 503-521-72030 19.06 9919481236 10/22 PW Superv 33% 974-1257 Acct 516264995-00 503-521-72030 16.97 9919481236 10/22 PW UB Tablet 1 33% 401-9110(516264995-00 503-521-72030 19.06 9919481236 10/22 PW Director 20% 341-4461 (516264995-0000 503-521-72030 7.28 9919481236 10/22 PW UB Tablet 3 33% 401-9312(516264995-00 503-521-72030 19.06 9919481236 10/22 PW Stand by 33% 383-4014 (516264995-0000 503-521-72030 16.57 9919481236 10/22 PW UB Tablet 2 33% 401-9271(516264995-00 503-521-72030 19.06 9919481236 10/22 PW 381-1988 2% Acct 516264995-00002 504-406-72030 1.02 9919481236 10/22 Transit M.Garcia 246-6243 (516264995-00002 506-540-72030 39.44 70376 11/17/2022 W.M. Lyles Co. 02647 39,745.50
0004410 08/22 Construction Water Deposit 501-000-14500 1,200.00 3 11/22 PW La Cuesta Lift Station Prog Payment #3 503-521-98994 40,650.00 CM0000345 11/22 PW La Cuesta LiŌ Prog Payment #3 RentenƟon 503-000-10003 -2,032.50 CM0000348 08/22 Construction Water Final Bill 501-400-51020 -72.00 70377 11/17/2022 West Hills Oil, Inc. 1993 7,447.74
75396 10/22 PD Fuel for October 2022 101-413-70160 7,447.74 70378 11/17/2022 2000 Willdan 420.00
00336862 09/22 CD Senior Living Project Plan Check Fee 101-404-88120 420.00 70379 11/28/2022 CB&T Columbus Bank & Trust 563.27 1176 0004418 Dependent Care 950-000-34500 17.31
0004433 Unreimbursed Medical 950-000-34500 545.96
70380 11/28/2022 City Employee Contrib. Assoc. 65.00 1205 0004419 CECA Dues 950-000-33000 65.00
70381 11/28/2022 Coalinga Firefighters 1223 940.00
0004420 Fire Union Dues 950-000-33300 900.00
0004426 Fire Union Dues 950-000-33300 40.00
70382 11/28/2022 Coalinga Peace Officer's Association 1,012.32 1228 0004424 Mastagni Law Firm 950-000-33200 332.50
0004427 CPOA Dues 950-000-33200 332.50
0004428 PORAC Dues 950-000-33200 347.32
70383 11/28/2022 Court-Orderd Debt Collections 268.12 02665 0004422 FTB Rancho Cordova 950-000-34050 268.12
70384 11/28/2022 Franchise Tax Board 1384 225.00
0004421 FTB Sacramento 950-000-34010 225.00
70385 11/28/2022 ICMA 457 Retirement Trust 9,331.56 1487 0004412 457 ICMA EE$ / ER% 950-000-32100 818.07
0004413 457 ICMA $$ Gen 950-000-32100 360.00
Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 22 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
0004414 457 ICMA % General 950-000-32100 8,153.49
70386 11/28/2022 Legal Shield 1586 135.31
0004423 Pre-Paid Legal Shield 950-000-34060 135.31
70387 11/28/2022 New York Life Insurance 02043 519.02
0004425 New York Life 950-000-32400 519.02
70388 11/28/2022 SEIU Local 521 - Dues W/H 698.59 1820
0004429 SEIU COPE 950-000-33000 50.00
0004430 SEIU Dues 950-000-33000 648.59
70389 11/30/2022 Metropolitan Life Insurance Company 2,406.97 02539 0004450 Metlife payment 12/01/2022 950-000-32300 2,406.97 DFT0004174 11/11/2022 Newport Trust Company 1677 202.50 0004381 457 Newport $$ 950-000-32100 202.50
DFT0004175 11/11/2022 Newport Trust Company 2,616.66 1677 0004382 457 Newport % 950-000-32100 2,616.66
DFT0004176 11/11/2022 Newport Trust Company 1677 557.00 0004383 457 Newport EE$ / ER% 950-000-32100 557.00
DFT0004177 11/11/2022 State Disbursement Unit 1869 730.15 0004397 SDU Fresno County 950-000-34010 730.15
DFT0004178 11/11/2022 State Disbursement Unit 1869 64.84 0004398 SDU Kings County DCSS 950-000-34010 64.84
DFT0004179 11/11/2022 SDI 02078 2,883.48
0004400 SDI 950-000-31500 2,883.48
DFT0004180 11/11/2022 SDI (Mgr) 02077 134.11
0004401 Mgr SDI 950-000-31500 134.11
DFT0004181 11/11/2022 Employment Development Dept. 9,461.56 1331 0004402 State WH 950-000-31200 9,461.56
DFT0004182 11/11/2022 United States Treasury 61,704.68 1957 0004403 Fed W/H 950-000-31100 19,723.90
0004403 Social Seccurity 950-000-31300 33,732.66
0004403 Medicare 950-000-31400 8,248.12
DFT0004183 11/9/2022 SDI 02078 15.44
0004404 SDI 950-000-31500 15.44
DFT0004184 11/9/2022 Employment Development Dept. 14.62 1331 0004405 State WH 950-000-31200 14.62
DFT0004185 11/9/2022 United States Treasury 1957 214.82 0004406 Social Seccurity 950-000-31300 174.10
0004406 Medicare 950-000-31400 40.72
DFT0004186 11/23/2022 Newport Trust Company 1677 202.50 0004415 457 Newport $$ 950-000-32100 202.50
DFT0004187 11/23/2022 Newport Trust Company 2,661.91 1677 0004416 457 Newport % 950-000-32100 2,661.91
DFT0004188 11/23/2022 Newport Trust Company 1677 557.00 0004417 457 Newport EE$ / ER% 950-000-32100 557.00
DFT0004189 11/23/2022 State Disbursement Unit 1869 822.45 0004431 SDU Fresno County 950-000-34010 822.45
Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 23 of 29
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
DFT0004190 11/23/2022 State Disbursement Unit 1869 64.84 0004432 SDU Kings County DCSS 950-000-34010 64.84
DFT0004191 11/23/2022 SDI 02078 2,870.61
0004434 SDI 950-000-31500 2,870.61
DFT0004192 11/23/2022 SDI (Mgr) 02077 174.24
0004435 Mgr SDI 950-000-31500 174.24
DFT0004193 11/23/2022 Employment Development Dept. 9,341.79 1331 0004436 State WH 950-000-31200 9,341.79
DFT0004194 11/23/2022 United States Treasury 63,025.60 1957 0004437 Fed W/H 950-000-31100 20,854.02
0004437 Social Seccurity 950-000-31300 33,841.82
0004437 Medicare 950-000-31400 8,329.76
Grand Total: 1,398,972.70
Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 24 of 29
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 109,310.61
105 - COPS GRANT FUND 17,672.22
107 - GAS TAX FUND 11,730.23
110 - LTF - ARTICLE 8 FUND 3,078.27
111 - SB1-ROAD REHAB MAINT ACCT FUND -7,426.45
117 - IGT-INTERGOVERNMENTAL TRANSFER 160,572.86
304 - HOME PROGRAM FUND 782.56
305 - CALTRANS GRANTS FUND 452,211.69
501 - WATER ENTERPRISE FUND 117,704.52
502 - GAS ENTERPRISE FUND 174,682.87
503 - SEWER ENTEPRISE FUND 145,756.58
504 - SANITATION ENTERPRISE FUND 5,254.15
506 - TRANSIT SYSTEM 39.44
815 - LOW/MOD HOUSING ASSET FUND 234.00
820 - RORF-REDEV OBLIG RETIREMT FUND 2,770.64
950 - PAYROLL TRUST & AGENCY FUND 204,598.51
Grand Total: 1,398,972.70
Account Summary
Account Number Account Name Payment Amount
101-401-70010 Office Supplies 74.80
101-401-72030 Telephone 213.51
101-401-84010 Office Equip. Repairs & 34.03
101-401-86010 Training, Travel, & Confe 2,438.08
101-401-86030 Subs., Dues, & PublicaƟo 3,250.78
101-401-88100 Professional Services 400.00
101-401-88220 Special Events Expense 1,396.81
101-404-70010 Office Supplies 85.87
101-404-70030 Postage & Freight Out 263.22
101-404-70040 Printing & Binding 56.04
101-404-70160 Gasoline & Diesel 77.55
101-404-72030 Telephone 120.62
101-404-84010 Office Equip. Repairs & 54.12
101-404-86010 Training, Travel, & Confe 1,219.43
101-404-86030 Subs., Dues, & PublicaƟo 194.87
101-404-86500 Planning-Reimbursable F 100.00
101-404-88120 Reimburseable Bldg Plan 420.00
101-404-88160 Housing Element 9,507.35
101-405-70010 Office Supplies 161.99
101-405-70160 Gasoline & Diesel 142.44
101-405-72030 Telephone 70.40
101-405-76010 General Advertising 110.94
101-405-84010 Office Equip. Repairs & 41.87
101-405-84060 Vehicle Parts, Repairs & -5.81
101-405-86010 Training, Travel, & Confe 54.57
101-405-86030 Subs., Dues, & PublicaƟo 450.00
101-406-70010 Office Supplies 49.36
101-406-72030 Telephone 5.59
101-406-84010 Office Equip. Repairs & 8.65
101-406-86010 Training, Travel, & Confe 46.10
101-406-86030 Subs., Dues, & PublicaƟo 17.13
101-406-88040 Computer Programming 5,105.88
101-406-88100 Professional Services 2,284.66
101-408-70010 Office Supplies 12.81
101-408-72030 Telephone 131.99
101-408-84010 Office Equip. Repairs & 112.74
101-408-86030 Subs., Dues, & PublicaƟo 495.72
Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 25 of 29
Account Summary
Account Number Account Name Payment Amount
101-408-88040 Computer Programming 300.00
101-408-89020 Interview Expenses 9.25
101-413-70030 Postage & Freight Out 289.00
101-413-70160 Gasoline & Diesel 7,447.74
101-413-70380 Inmate Food/Jail Supplie 457.04
101-413-70440 Miscellaneous Supplies 821.19
101-413-72010 Water, Gas, SanitaƟon & 57.89
101-413-72020 Electric 342.53
101-413-72030 Telephone 5,682.07
101-413-84010 Office Equip. Repairs & 299.65
101-413-84060 Vehicle Parts, Repairs & 634.16
101-413-86010 Training, Travel, & Confe 4,041.46
101-413-86030 Subs., Dues, & PublicaƟo 709.07
101-413-88020 Outside Attorney Fees 4,759.50
101-413-88040 Computer Programming 2,661.36
101-413-88080 Laboratory 35.00
101-413-88100 Professional Services 2,193.42
101-413-90041 SeƩlements & Judgment 422.00
101-413-90070 Investigative Expenses 529.84
101-413-92211 K9 Program Expense 222.65
101-415-72010 Water, Gas, SanitaƟon & 101.00
101-415-72030 Telephone 23.47
101-415-88100 Professional Services 1,800.00
101-416-70060 Small Tools & Equipment 105.84
101-416-70102 Uniforms (Turnout Gear) 1,899.21
101-416-70160 Gasoline & Diesel 12,505.55
101-416-70440 Miscellaneous Supplies 151.96
101-416-70450 Station Supplies 410.94
101-416-72010 Water, Gas, SanitaƟon & 781.94
101-416-72030 Telephone 1,241.93
101-416-75030 Tuition Reimbursement 720.00
101-416-75060 Mandated Annual Servic 2,186.20
101-416-84010 Office Equip. Repairs & 141.73
101-416-84030 Buildings Repairs & Mai 9,422.76
101-416-84050 Grounds Repairs & Main 28.00
101-416-84060 Vehicle Parts, Repairs & 145.52
101-416-86010 Training, Travel, & Confe 789.87
101-416-86030 Subs., Dues, & PublicaƟo 78.56
101-416-88040 Computer Programming 1,177.31
101-416-98040 Major Machinery & Equi 654.38
101-431-70100 Uniforms 53.05
101-431-70150 Vehicle Parts & Supplies 25.50
101-431-70160 Gasoline & Diesel 95.25
101-431-72030 Telephone 50.22
101-432-72010 Water, Gas, SanitaƟon & 1,265.57
101-432-72030 Telephone 590.70
101-432-84030 Buildings Repairs & Mai 3,233.91
101-435-72010 Water, Gas, SanitaƟon & 1,346.59
101-435-72030 Telephone 70.08
101-435-84030 Buildings Repairs & Mai 101.36
101-435-84050 Grounds Repairs & Main 1,707.60
101-435-92090 Taxes, Licenses, & Fees 42.00
101-440-70060 Small Tools & Equipment 69.73
101-440-70100 Uniforms 166.71
101-440-70160 Gasoline & Diesel 38.85
101-440-72011 Water/Electric - City Plot 4,110.69
101-440-84050 Grounds Repairs & Main 684.88
101-440-84060 Vehicle Parts, Repairs & 87.17
Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 26 of 29
Account Summary
Account Number Account Name Payment Amount
101-440-86010 Training, Travel, & Confe 26.40
101-440-88100 Professional Services 59.25
105-413-96058 Police Vehicles Leases - 1,300.12
105-413-98041 COPS Grant Equipment E 16,372.10
107-422-70010 Office Supplies 7.24
107-422-70100 Uniforms 150.45
107-422-70160 Gasoline & Diesel 251.12
107-422-72010 Water/Electric - City Plot 2,788.24
107-422-72030 Telephone 33.44
107-422-84010 Office Equip. Repairs & 13.05
107-422-84060 Vehicle Parts, Repairs & 108.78
107-422-86010 Training, Travel, & Confe 84.50
107-422-86030 Subs., Dues, & PublicaƟo 3,101.63
107-422-88040 Computer Programming 4,084.70
107-422-88100 Professional Services 1,104.00
107-422-89020 Interview Expenses 3.08
110-424-72021 Street Light Electricity 3,078.27
111-000-10003 Retention Payable -7,426.45
117-416-70010 Office Supplies 3.01
117-416-70160 Gasoline & Diesel 39.21
117-416-72030 Telephone 31.06
117-416-75000 Medical Equipment & Su 7,379.06
117-416-75010 Meals-Ambulance Runs 88.80
117-416-75040 Ambulance Billing Contr 2,104.44
117-416-84010 Office Equip. Repairs & 18.55
117-416-84050 Grounds Repairs & Main 148,529.04
117-416-84060 Vehicle Parts, Repairs & 2,203.05
117-416-86030 Subs., Dues, & PublicaƟo 116.64
117-416-86040 Required CerƟficaƟon Tr 60.00
304-404-88105 19-HOME-14965 Grant E 782.56
305-000-10003 Retention Payable -23,746.35
305-422-98974 CMAQ-NW Trail Seg 1, 2, 1,031.12
305-422-98996 Polk St. Rehab Ph 2 Elm t 474,926.92
501-000-14500 Security Deposits 1,200.00
501-400-51020 Untreated Water Sales C -72.00
501-406-70010 Office Supplies 324.19
501-406-70030 Postage & Freight Out 3,503.51
501-406-70040 Printing & Binding 2,018.54
501-406-70160 Gasoline & Diesel 385.01
501-406-72030 Telephone 444.81
501-406-84010 Office Equip. Repairs & 121.45
501-406-86010 Training, Travel, & Confe 127.40
501-406-86030 Subs., Dues, & PublicaƟo 230.27
501-406-88040 Computer Programming 15,226.70
501-406-89020 Interview Expenses 18.50
501-503-70010 Office Supplies 35.26
501-503-70040 Printing & Binding 28.01
501-503-70100 Uniforms 70.26
501-503-70140 Utility Parts & Supplies 1,584.84
501-503-70160 Gasoline & Diesel 563.33
501-503-70220 Chemicals Zinc Ortho 8,584.80
501-503-70240 Chemicals Aluminate Sul 25,901.41
501-503-70370 Chemicals CausƟc SoluƟ 3,252.71
501-503-72010 Water, Gas, SanitaƟon & 99.04
501-503-72030 Telephone 840.27
501-503-82030 Equipment Rental 34.00
501-503-84010 Office Equip. Repairs & 30.91
501-503-84020 Major Equip. Repairs & 13,592.28
Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 27 of 29
Account Summary
Account Number Account Name Payment Amount
501-503-84030 Buildings Repairs & Mai 110.00
501-503-84060 Vehicle Parts, Repairs & 51.74
501-503-84072 Safety Equip. Repairs & 70.50
501-503-86010 Training, Travel, & Confe 37.50
501-503-86030 Subs., Dues, & PublicaƟo 74.66
501-503-86032 CerƟficaƟons, Renewals, 525.15
501-503-88081 Outside Laboratory 1,100.00
501-503-88100 Professional Services 11,021.03
501-503-98441 Water Revenue Bond Pr 7,249.07
501-503-98471 Turf Replacement Progra 1,267.00
501-508-70010 Office Supplies 35.55
501-508-70040 Printing & Binding 9.34
501-508-70060 Small Tools & Equipment 132.82
501-508-70100 Uniforms 150.47
501-508-70101 Uniforms-Safety Equipm 78.05
501-508-70130 Street Materials 80.69
501-508-70140 Utility Parts & Supplies 11,067.10
501-508-70160 Gasoline & Diesel 1,168.80
501-508-72030 Telephone 534.10
501-508-84010 Office Equip. Repairs & 158.09
501-508-84030 Buildings Repairs & Mai 79.55
501-508-84060 Vehicle Parts, Repairs & 356.55
501-508-84070 Misc. Repairs & Maint. 1,293.07
501-508-86010 Training, Travel, & Confe 613.50
501-508-86030 Subs., Dues, & PublicaƟo 593.19
501-508-88100 Professional Services 600.00
501-508-88130 Grant WriƟng/ApplicaƟo 1,101.50
502-406-70010 Office Supplies 283.79
502-406-70030 Postage & Freight Out 3,065.58
502-406-70040 Printing & Binding 1,766.22
502-406-70160 Gasoline & Diesel 336.89
502-406-72030 Telephone 390.51
502-406-84010 Office Equip. Repairs & 107.05
502-406-86010 Training, Travel, & Confe 47.50
502-406-86030 Subs., Dues, & PublicaƟo 198.37
502-406-88040 Computer Programming 15,213.28
502-406-89020 Interview Expenses 15.42
502-510-70010 Office Supplies 35.65
502-510-70040 Printing & Binding 9.34
502-510-70060 Small Tools & Equipment 37.03
502-510-70100 Uniforms 150.46
502-510-70101 Uniforms-Safety Equipm 78.05
502-510-70160 Gasoline & Diesel 1,168.80
502-510-72030 Telephone 295.59
502-510-80020 PG&E Wholesale Transp 53,691.72
502-510-80030 Gas Purchases for Resale 91,916.22
502-510-84010 Office Equip. Repairs & 92.74
502-510-84030 Buildings Repairs & Mai 79.55
502-510-84060 Vehicle Parts, Repairs & 321.16
502-510-86010 Training, Travel, & Confe 75.00
502-510-86030 Subs., Dues, & PublicaƟo 1,118.33
502-510-88100 Professional Services 600.00
502-510-88130 Grant WriƟng/ApplicaƟo 1,101.50
502-510-98071 Gas Meter Purchases 2,487.12
503-000-10003 Retention Payable -6,057.50
503-406-70010 Office Supplies 161.98
503-406-70030 Postage & Freight Out 1,948.23
503-406-70040 Printing & Binding 1,226.94
Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 28 of 29
Account Summary
Account Number Account Name Payment Amount
503-406-70160 Gasoline & Diesel 221.38
503-406-72030 Telephone 222.57
503-406-84010 Office Equip. Repairs & 59.94
503-406-86010 Training, Travel, & Confe 36.10
503-406-86030 Subs., Dues, & PublicaƟo 135.79
503-406-88040 Computer Programming 15,181.06
503-406-89020 Interview Expenses 11.72
503-520-70010 Office Supplies 7.01
503-520-70060 Small Tools & Equipment 19.60
503-520-70100 Uniforms 70.26
503-520-70140 Utility Parts & Supplies 679.31
503-520-72010 Water, Gas, SanitaƟon & 1,691.24
503-520-72030 Telephone 168.53
503-520-82030 Equipment Rental 17.00
503-520-84010 Office Equip. Repairs & 31.21
503-520-84020 Major Equip. Repairs & 875.00
503-520-84030 Buildings Repairs & Mai 403.38
503-520-86010 Training, Travel, & Confe 37.50
503-520-86030 Subs., Dues, & PublicaƟo 554.30
503-520-88080 Laboratory 310.00
503-520-88100 Professional Services 600.00
503-520-98991 WWTP AutomaƟon & Se 80,500.00
503-521-70010 Office Supplies 27.79
503-521-70040 Printing & Binding 9.34
503-521-70100 Uniforms 150.44
503-521-70101 Uniforms-Safety Equipm 78.04
503-521-70160 Gasoline & Diesel 1,168.80
503-521-72010 Water, Gas, SanitaƟon & 191.93
503-521-72030 Telephone 265.73
503-521-84010 Office Equip. Repairs & 65.65
503-521-84030 Buildings Repairs & Mai 79.56
503-521-84060 Vehicle Parts, Repairs & 321.14
503-521-86010 Training, Travel, & Confe 55.10
503-521-86030 Subs., Dues, & PublicaƟo 534.86
503-521-88100 Professional Services 600.00
503-521-88130 Grant WriƟng/ApplicaƟo 1,101.50
503-521-98994 La Questa LiŌ StaƟon Re 41,994.15
504-406-70010 Office Supplies 16.29
504-406-70030 Postage & Freight Out 175.16
504-406-70040 Printing & Binding 100.94
504-406-70160 Gasoline & Diesel 19.25
504-406-72030 Telephone 23.02
504-406-84010 Office Equip. Repairs & 6.54
504-406-86010 Training, Travel, & Confe 1.90
504-406-86030 Subs., Dues, & PublicaƟo 11.22
504-406-88040 Computer Programming 2,558.31
504-406-89020 Interview Expenses 0.62
504-535-70100 Uniforms 53.05
504-535-70160 Gasoline & Diesel 2,092.27
504-535-72030 Telephone 3.54
504-535-84060 Vehicle Parts, Repairs & 152.54
504-535-88100 Professional Services 39.50
506-540-72030 Telephone 39.44
815-609-88100 Professional Services 234.00
820-610-70010 Office Supplies 0.25
820-610-72030 Telephone 2.58
820-610-84010 Office Equip. Repairs & 1.53
820-610-86010 Training, Travel, & Confe 9.50
Expense Approval Report Payment Dates: 11/1/2022 - 11/30/2022 12/15/2022 9:13:29 AM Page 29 of 29
Account Summary
Account Number Account Name Payment Amount
820-610-86030 Subs., Dues, & PublicaƟo 41.62
820-610-88040 Computer Programming 1,021.12
820-610-88100 Professional Services 712.50
820-610-89020 Interview Expenses 3.08
820-610-96512 ConƟnuing Disclosure Fe 978.46
950-000-31100 Federal Withholding 40,577.92
950-000-31200 State Income Tax Withh 18,817.97
950-000-31300 FICA Withheld 67,748.58
950-000-31400 Medicare Insurance Wit 16,618.60
950-000-31500 State Disability Insuranc 6,077.88
950-000-32100 Employee Deferred Com 34,972.70
950-000-32300 Employee Long Term Dis 4,719.47
950-000-32400 Life Insurance 1,557.06
950-000-33000 CLOCEA Dues Withheld 2,277.47
950-000-33200 CPOA Dues Withheld 3,036.96
950-000-33300 Fire Assoc. Dues Withhel 2,820.00
950-000-34010 Other W/H Garnishment 2,357.28
950-000-34050 Garnishment Service Fe 815.92
950-000-34060 Prepaid Legal Services 431.69
950-000-34500 Unreimbursed Med/Dep 1,689.81
950-000-34610 AFLAC AdministraƟon Fe 79.20
Grand Total: 1,398,972.70
Project Account Summary
Project Account Key Payment Amount
**None** 1,398,972.70
Grand Total: 1,398,972.70

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Information Only - New Off Road Vehicle Price Estimates Meeting Date: Thursday, January 5, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Young, Police Commander
I. RECOMMENDATION:

At the request of Councilman Horn, the police department has looked into a new off road vehicle to help patrol the creek bed and off road areas around the city.

II. BACKGROUND:

The police department currently has a 2009 Polaris RZR that has been used for off road enforcement and patrol. Due to staffing levels though, it has not been utilized for some time and was in need of maintenance and repair.

III. DISCUSSION:

With the increase of off road vehicle usage both in the creek bed area and throughout the city, a vehicle capable of getting to the areas often utilized by those off road vehicles is needed to help with enforcement.

Patrolcars are often unable to get into certain areas without getting stuck.

The fire department is also looking to assist wildland fire strike teams in which off road vehicles are much needed to help get firefighters into the areas only accessible by foot or off road vehicle.

The existing Polaris RZR owned by the police department is a 2009 and was recently sent to the shop for maintenance and repairs. The fire department was willing to split the cost of the repairs, which came to $2,638.15. The repairs included replacing a broken axel, bad fuel pump and rebuilding the suspension. The issue that was brought up by Polaris is that due to the age of the RZR, parts were hard to come by to repair it and may not be available for future repairs.

Bids were sought out for off road vehicles that would suit the needs of both the police and fire departments. While there are several types of vehicles available, it was decided to stick with known manufacturers whos quality has been tested and proven to make sure the vehicle was safe and reliable.

Polaris has a 2023 RZR Pro XP4 that will fit the needs of both departments. To have it outfitted with off road lighting, windshield, winch, mirrors, the quoted price was $44,139.32. This does not cover the cost of the emergency lighting that will be needed.

Can-Am has a 2023 Maverick Sport Max DPS that willalso fit the needs of the two departments. To have it outfitted the same as the Polaris, it was quoted at $32,077.93. This also did not include the price of the needed emergency lights.

IV. ALTERNATIVES:

The existing RZR can be used but, if future repairs are needed, there is no guarantee it will be able to be repaired due to lack of available parts because it is a 2009 model.

V. FISCAL IMPACT:

None at this time. Depending on any future direction of the Council, this would be an unbudgeted purchase in the current fiscal year. The police department and fire department are willing to share the cost, as both departments would be utilizing the vehicle.

ATTACHMENTS:

File Name Description
_10042022.pdf Can-Am
Custom_Maverick_Sport_MAX_DPS_Front.jpg Can-Am Photo
coalinga_quote.pdf Polaris RZR
RZR_Pro.jpg Polaris RZR Photo
1333 Riverside Ave.

Paso Robles, CA 93446
(805) 239-8913
Sales Person:

Buyer:

Ivan Harkey

YOUNG, SEAN
270 N 6TH STREET, Coalinga, CA
(Fresno) 93210 - [email protected]
(M) (559) 935-1525 X138
Date: 09/29/2022
Hidden Power Cycle Clinic Quote # 1006
Stock# Unit VIN Mi/Hrs Price
New 2023 Can-Am Maverick Sport Max DPS 1000R (Triple
Black) 0 $21,699.00
Total Unit(s) Price: $21,699.00
Down Payments:

Total Sale Price:

Balance Due:
$32,077.93
$0.00
Invoice Summary
$0.00
Total Freight:

Total Set-Up:

Total Unit(s) Price: $21,699.00
$0.00
$32,077.93
$1,485.00
Trade-In Allowance:
$1,987.50
Total Other: $0.00
$0.00
$0.00
Trade‐In Payoff:

Trade‐In Value:

Sales Tax: $2,332.24
$85.00
$92.00
Doc Fees:

Other Fees:

Total F&I:

Total Parts:

Total Service:

Cash Back:
$0.00
$4,397.19
$0.00
Requested Parts & Accessories:

Part # Part Description Qty Total Sale Amount
715006417 CAN-AM HD4500 WINCH SYNTHETIC CABLE 1.000 $449.27 715008218 WIRING HARNESS_WINCH 1.000 $60.83
715003655 FULL WINDSHIELD ASSEMBLY 1.000 $486.71
715003639 SIDE MIRROR KIT 1.000 $224.63
715006113 REAR WINDOW KIT 1.000 $467.99
715004924 CENTER MIRROR KIT 1.000 $89.85
715004303 RANCHER FRONT BUMPER KIT 1.000 $496.07
715004304 RANCHER REAR BUMPER KIT 1.000 $393.11
715004754 BLACK ROCK SLIDER KIT 1.000 $514.79
715007272 ROOF_RIGID B-160 KIT 1.000 $627.11
715007112 BOX_STORAGE KIT LINQ 20L 1.000 $149.75
219400510 PRISE USB *USB OUTLET 1.000 $34.62
715002933 LUMIERE DEL *LED BAR LIGHT 1.000 $346.31
715003670 LIGHT MOUNTING KIT 1.000 $56.15
$4,397.19

Page 1 of 1 ends

TULARE POLARIS
1730 North "J" Street
TULARE, California 93274
PHONE: (559) 685-9144 FAX: (559) 685-9146 ●

DESCRIPTION ACCOUNT AMOUNT

PLEASE PAY THIS TOTAL
Copyright (c) 2019 HBS Systems

SOLD TO
PAGE
CASH CHG. F.P.

ACCT. NO.

SALESMAN PURCHASE ORDER NO. R.O. NO. P.T. NO. INVOICE DATE TIME

ORDERED B/O SHIPPED
VENDOR
BIN LOC.

QUANTITIES PRICES

PART NUMBER DESCRIPTION

INVOICE
NO.

SHIP

VIA PARTS

FREIGHT

SALES TAX
Parts Return Policy:

No returns after 30 days. All returns must be in original packaging and in new condition. No returns on electrical (including stereo) items if removed from original packaging. Not responsible for customer ordering errors. Upon installation or replacement of new or aftermarket parts or equipment, failure to request and receive original equipment forfeits such items to the dealership to be utilized or disposed of at our discretion; this includes but is not limited to items replaced or repaired under factory warranty. Freight charges are non-refundable. 15% restocking fees on all special-order items if returned under the guidelines of this policy.

Signature: _____________________________________________________________________________ tulare_invoice.template

CITY OF COALINGA
155 W DURIAN
COALINGA CA 93210
1 02498
9 See below Q129590 10/12/2022 01:06 PM QUOTE
PO #: RZR QUOTE
2023 RZR PRO XP 4 PREMIUM

COLOR SUPER GRAPHITE
1 1 Z23R4B92AK RZR PROXP4 NS 31999.00 31999.00

VIN TBD
1 1 DESTINATION CHARGE FACT F 1500.00 1500.00 1500.00
1 1 PDI SETUP/PREP 200.00 200.00 200.00
4 4 N NEWTIRE RECYCLE 1.75 1.75 7.00
1 1 N DMV CA REG 65.00 65.00 65.00
1 1 2884648 K-LIGHTBAR 865.19 839.99 839.99
1 1 2884650 K-MTG,LIGH 61.79 59.99 59.99
1 1 2883756 K-WSHLD,FU 602.54 584.99 584.99
1 1 2889209-458 K-NERF BAR 648.89 629.99 629.99
1 1 2883946 K-ROOF,POL 638.59 619.99 619.99
1 1 2884189-458 K-BPR,RR,P 370.79 359.99 359.99
1 1 2883749-458 K-BPR,FR,P 370.79 359.99 359.99
1 1 2883751 K-BOX,STOR 360.49 349.99 349.99
1 1 2883763 K-MIRROR,R 133.89 129.99 129.99
1 1 2884685 K-XL FENDE 448.04 434.99 434.99
1 1 2883762 K-MIRROR,S 216.29 209.99 209.99
1 1 2889034 K-HARN,CHA 113.29 109.99 109.99

TULARE POLARIS
1730 North "J" Street
TULARE, California 93274
PHONE: (559) 685-9144 FAX: (559) 685-9146 ●

DESCRIPTION ACCOUNT AMOUNT

PLEASE PAY THIS TOTAL
Copyright (c) 2019 HBS Systems

SOLD TO
PAGE
CASH CHG. F.P.

ACCT. NO.

SALESMAN PURCHASE ORDER NO. R.O. NO. P.T. NO. INVOICE DATE TIME

ORDERED B/O SHIPPED
VENDOR
BIN LOC.

QUANTITIES PRICES

PART NUMBER DESCRIPTION

INVOICE
NO.

SHIP

VIA PARTS

FREIGHT

SALES TAX
Parts Return Policy:

Signature: _____________________________________________________________________________ tulare_invoice.template

CITY OF COALINGA
155 W DURIAN
COALINGA CA 93210
2 02498
9 See below Q129590 10/12/2022 01:06 PM QUOTE
PO #: RZR QUOTE
1 1 2883759 K-WINCH,60 1040.29 1009.99 1009.99
1 1 2884359 K-CHASE LI 617.99 599.99 599.99
1 1 2884896 K-MNT,CHAS 61.79 59.99 59.99
1 1 2889130 K-HARNESS, 82.39 79.99 79.99
6 6 LABORTAX LABORTAX SHOP 95.00 95.00 570.00

THANK YOU FOR YOUR BUSINESS
TULAREPOLARIS.COM
NONTAXABLE 72.00
TAXABLE 39938.84
LABOR HOURS: 7.00 770.00
3358.48
44139.32

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Informational Only - Proposed Floor Plans for ADU Cottage Home Program Meeting Date: Thursday, January 5, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

There is no recommendation as this is for informational purposes only.

II. BACKGROUND:

Staff hired Donabedian - Hannah Architecture to prepared floor plans for the City's Cottage Home Program.

The plan was to prepare a 1-bedroom/studio, 2-bedroom and 3-bedroom plans for staff to consider.

III. DISCUSSION:

The architects prepared 3 plans with different elevation options and patio/carport options. Staff has attached the 3 floor plans which consist of a studio/1-bedroom, 2-bedrooms and 3-bedrooms. There may be some modifications to the plans as they go through final design but it may be more attributed to room sizes, carport/patio options and perhaps different elevation options. However, the goal of staff is have a variety of cost effective plans where constructions cost remain low.

Once plans are completed, they will go through plan check and simultaneously the cottage home program guidelines will be developed by Self Help Enterprises which will include the process residents will go through to obtain permits including possible funding assistance for income qualifying applicants.

IV. ALTERNATIVES:

None as this for informational purposes to show the council the plans being proposed.

V. FISCAL IMPACT:

The cost for design was funded through the LEAP (Local EarlAction Planning) grant program. There was no impact to the General fund.

ATTACHMENTS:

File Name Description
Coalinga_-_Plan_Set_-_Council.pdf ADU Cottage Home Program Plan Set

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize Police and Fire Departments to Purchase Additional Laptops and Tablets with Allocated State Funding
Meeting Date: Thursday, January 5, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Young, Police Commander
I. RECOMMENDATION:

The Police and Fire Chiefs are requesting to purchase additional / replacement laptops and tablets to issue to personnel to assist with their duties.

II. BACKGROUND:

With the hiring of additional officers, the police department is in need of purchasing more laptops to ensure that each officer has one assigned to them to assist with their duties. There are also existing laptops that are in need of replacement due to damages they have received over the years.

The fire department is needing to update their equipment on all of the ambulances and outfit new staff vehicles with the laptops.

III. DISCUSSION:

The police department is requesting to purchase 6 Panasonic CF-33 Toughbook laptops to assign to patrol.

The purchase will include all mounting hardware so the laptops can be mounted into patrol vehicles. This will allow officers to complete more work in the field, keeping the officers more visible in the community.

The fire department is wanting to purchase 4 new Panasonic Toughbook FZ-A3's for EMS personnel to use while on medicalcalls for service and 2 Panasonic Toughbook CF-33's for the new staff vehicles. This purchase willalso include all the mounting hardware needed.

The laptops allow personnel to monitor calls and conduct work in the field, taking some of the workload off the respective dispatch centers.

The police department has worked with CDCE, Inc in the past for its laptops. They reached out and were able to meet with the Police and Fire Chief's on this project and provide a quote for the equipment and labor for the installations.

Part of the funding received from Senator Caballero's office will be used to pay for this equipment.

IV. ALTERNATIVES:

None.

V. FISCAL IMPACT:

There will be no impact to the budget for this purchase. Money received from the state will be used to cover the cost of this project.

The cost to purchase the 8 Panasonic Toughbook CF-33's and the 4 Panasonic Toughbook FZ-A3's, the mounting equipment and installation willcost $96,650.52.

ATTACHMENTS:

File Name Description
SO119809_PD_and_Fire_Final_Quote_(002).pdf Quote
Telephone: 800-373-5353
CDCE, Inc.
22641 Old Canal Road
Yorba Linda, CA 92887
City of Coalinga Police Department
270 N. 6th St.

Coalinga, CA 93210
United States
City of Coalinga Police Department
270 N. 6th St.

Coalinga, CA 93210
United States
Sales Quote
119809-D
Customer No. CICOALINPD
Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

12.0" QHD Gloved Multi Touch+Digitizer,
16GB,
512GB OPAL SSD,
Intel Wi-Fi 6,
Bluetooth,
4G LTE Band 14 (EM7511),
GPS,
Dual Pass (Ch1:WWAN/Ch2:GPS),
Infrared Webcam,
8MP Rear Camera,
Standard Batteries (2),
TPM 2.0,
Flat,
Bundle,
Premium Keyboard,
CF-SVCCUPORT - Panasonic Customer Portal,
CF-SVCFES20 - Field Engineering Support
11/07/22
10:47:30 AM
Page No.

Print Time
Print Date
Continued on Next Page
269C9A5FE5

Page 1 of 5 ends

Printed by Hubmate User: Thunt
Telephone: 800-373-5353
CDCE, Inc.
22641 Old Canal Road
Yorba Linda, CA 92887
City of Coalinga Police Department
270 N. 6th St.

Coalinga, CA 93210
United States
City of Coalinga Police Department
270 N. 6th St.

Coalinga, CA 93210
United States
Sales Quote
119809-D
Customer No. CICOALINPD
Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

10.1" WUXGA Gloved Multi Touch,
4GB RAM,
64GB,
Wi-Fi, Bluetooth,
4G LTE Verizon,
Dedicated GPS,
Rear Camera,
NFC,
Webcam,
Standard battery
12 48.004.00FEE-1000018B00CE065C Recycle Fee for Monitors 4"-15"3 CA Mandatory Recycling fee
8 5,040.00630.00WR-10501400CF89A0CB PANASONIC: 4th and 5th years Public Safety Service4 Bundle Add on (Year 4 & 5 only). Must be purchased in conjunction with PS bundle base unit. Includes Premier, Protection Plus, Customer Portal, Disk Image Management.
8 5,720.00715.00WR-10500125BBED121F Pan Protection Plus Warranty 5yr5 MFG PN: CF-SVCLTNF5Y
MSRP: $800.00
11/07/22
10:47:30 AM
Page No.

Print Time
Print Date
Continued on Next Page
25BBED121F

Page 2 of 5 ends

Printed by Hubmate User: Thunt
Telephone: 800-373-5353
CDCE, Inc.
22641 Old Canal Road
Yorba Linda, CA 92887
City of Coalinga Police Department
270 N. 6th St.

Coalinga, CA 93210
United States
City of Coalinga Police Department
270 N. 6th St.

Coalinga, CA 93210
United States
Sales Quote
119809-D
Customer No. CICOALINPD
Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Contact:
559-935-1525
Sean Young
559-935-1525 x 138
Sean Young
Payment Method
Customer PO NumberF.O.B.Ship Via
Net 30
Installation Destination
Entered By Ordered BySalesperson
Sean YoungTim HuntTim Hunt
Order
Qty
Extended
Price
Unit
Price Part # Description
Quote Date
11/11/22
E-mail: E-mail: [email protected] [email protected] Line
Item
6 3,720.00620.00NA-210086 5B63CAA48D PREMIUM KEYBOARD FOR CF-33 Mk1, Mk2.6 NEW IMPROVED, 3X BRIGHTER OUT-OF-THE-BOX. EMISSIVE RED
BACKLIT (4 LEVELS). HANDLE/KICKSTAND DISPLAY CAN BE
OPENED TO ANY ANGLE. COMPATIBLE WITH TABLET, 33 LAPTOP
VEHICLE DOCK, AND 33 DESKTOP DOCK. ETHERNET, SDXC
MFG Part number: CF-VEK333LMP
4 300.0075.00NA-720087 5A695D72CD Panasonic Toughbook A3 Rotating Hand Strap7 MFG# FZ-VSTA31U
MSRP: $ 90.00
8 5 5,645.00 PR-320166 0912055D10 HAVIS CF-33 LITE 2-in-1 Laptop Dock, Dual RF w/LIND 1,129.00 USB 2.0 (4) USB 3.0 (2) Ethernet (2) Serial, Docking Connector, Dual RF, Power, Release Lever, Lock (Keyed Alike), No HDMI Out,
MFG Part Number: HA-33LVDLT2L
2 2,258.00 VK-1000XXDCF38A2A38 PANASONIC : HAVIS TABLET LITE VEHICLE DOCK (DUAL 1,129.00 PASS)
9 H-33-TVD2-L-LND
4 3,120.00780.00PR-320169 D70C4731F7 FZ-A3 Vehicle Dock, Dual Pass Tablet w/ 90W LIND10 Power Supply,
MFG Part Number: HA-A3TVD2L
5 325.0065.00VM-11004368AE7CB7D7 Base-U Vert Flat Surface Mnt11 5 395.0079.00VM-120009358D294DF1 7" upper pole for GJ Lower w/center mount12 5 1,375.00275.00VM-130040720FD0952A Mongoose 9" locking slide arm w/Short Clevis13 11/07/22
10:47:30 AM
Page No.

Print Time
Print Date
Continued on Next Page
720FD0952A

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Printed by Hubmate User: Thunt
Telephone: 800-373-5353
CDCE, Inc.
22641 Old Canal Road
Yorba Linda, CA 92887
City of Coalinga Police Department
270 N. 6th St.

Coalinga, CA 93210
United States
City of Coalinga Police Department
270 N. 6th St.

Coalinga, CA 93210
United States
Sales Quote
119809-D
Customer No. CICOALINPD
Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

12.0000 15,000.00 LAB-320002EF459E4BAE Installation at Customer Location.16 1,250.00 PD Installs.

Side Mount off existing center console
7" upper Center
9" Motion Arm with clevis
Install Dock onto arm
Install 12v Lind fused power from battery
Install Egis timer inside center console
Fire Installs:

Tall tablet display mount off of existing aperture
Tablet only dock
Egis timer
Lind power off existing power
Fire Ambulance
Lind off existing power
Egis timer
Wall mount
A3 Dock
Due to world-wide supply chain issues, delivery of electronic devices are delayed. Estimated delivery is 120 days after receipt of order.

Panasonic Warranty Administrator City of Coalinga:
11/07/22
10:47:30 AM
Page No.

Print Time
Print Date
Continued on Next Page
EF459E4BAE

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Printed by Hubmate User: Thunt
Telephone: 800-373-5353
CDCE, Inc.
22641 Old Canal Road
Yorba Linda, CA 92887
City of Coalinga Police Department
270 N. 6th St.

Coalinga, CA 93210
United States
City of Coalinga Police Department
270 N. 6th St.

Coalinga, CA 93210
United States
Sales Quote
119809-D
Customer No. CICOALINPD
Sales Quote No.

Ship ToBill To
Contact:

Telephone: Telephone:

Print Time
Print Date
Order Total

8.975 % Sales Tax
Freight
Subtotal
96,650.52
5,819.12
186.40
90,645.00
EF459E4BAE

Page 5 of 5 ends

Printed by Hubmate User: Thunt

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Introduce and Waive First Reading of Ordinance No. 856 (Adoption of 2022) California Building Codes)
Meeting Date: Thursday, January 5, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

Introduce and Waive First Reading of Ordinance No. 856 adopting the 2022 California Building Codes.

II. BACKGROUND:

On January 1, 2023 the State of California 2022 Building Code (Title 24) will be going into effect for new construction activities. Wherever major changes are made to the Building Code (every 3 years), jurisdictions have been historically required to adopt the new Building Codes into their Municipal Code for enforcement purposes. This adoption can come by reference or with modifications no less strict than that of the code adopted by the Building Standards Commission.

III. DISCUSSION:

All jurisdictions in the state of California are required to adopt and enforce the following new codes:
2022 California Building Code
2022 California Mechanical Code
2022 California Plumbing Code
2022 California Electrical Code
2022 California Energy Code
2022 California Administrative Code
2022 California Residential Code
2022 California Green Building Code
The 2022 California Fire Code will be submitted by the Fire Department as they will be making modifications to the code under state law as they feel are necessary for the City of Coalinga.

Therefore, staff recommends that Counciladopt Ordinance No. 856 in order to be in compliance with the State of California requirements.

IV. ALTERNATIVES:

Introduce and Waive First Reading of Ordinance No. 856 (Recommendation) Do not adopt Ordinance No. 856 (not recommend)
V. FISCAL IMPACT:

None.

ATTACHMENTS:

File Name Description
Ordinance_No._856_(2022_CA_Building_Code).DOC Ordinance No. 856 - 2022 Building Codes 1 ORDINANCE NO. 856

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COALINGA AMENDING CHAPTERS 1, 2, 3, 3A, 9, 10, 11, 12, 13 and 14 OF TITLE 8 OF THE

COALINGA MUNICIPAL CODE RELATING TO THE CALIFORNIA BUILDING CODES
The City Council of the City of Coalinga does hereby ordain as follows:

Section 1. Section 8-1.01 of the Coalinga Municipal Code is hereby amended to read as follows:
“Sec. 8-1.01 Adoption of the 2022 California Building Code.

That edition of the 2022 California Building Code including all appendices, and published as the California Building Standards Code found in the California Code of Regulations, Title 24, Part 2 by the California Building Standards Commission, one copy each of which are on file in the Office of the Building Official, Community Development Department, for public record and inspection, are adopted by reference and made a part of this chapter as though set forth in this Chapter in full, and said Codes shall be known as the “Building Code of the City of Coalinga” and the “Building Code.” The Building Code as adopted herein shall be enforced by the Community Development Department of the City of Coalinga under the supervision of the Building Official, except as otherwise determined by the City Manager.”
Section 2. Section 8-2.01 of the Coalinga Municipal Code is hereby amended to read as follows:
“Sec. 8-2.01 Adoption of the 2022 California Electrical Code.

That edition of the 2022 California Electrical Code and published as the California Building Standards Code, found in the California Code of Regulations, Title 24, Part 3 by the California Building Standards Commission, one copy each of which are on file in the Office of the Building Official, Community Development Department, for public record and inspection, is adopted by reference and made a part of this chapter as though set forth in this Chapter in full, and said Codes shall be known as the “Electrical Code of the City of Coalinga” and the “Electrical Code”.

The Electrical Code as adopted herein shall be enforced by the Community Development Department of the City of Coalinga under the supervision of the Building Official, except as otherwise determined by the City Manager.”
2 Section 3. Section 8-3.01 of the Coalinga Municipal Code is hereby amended to read as follows:
“Sec. 8-3.01 Adoption of the 2022 California Plumbing Code.

That edition of the 2022 California Plumbing Code and published as the California Building Standards Code, found in the California Code of Regulations, Title 24, Part 5 by the California Building Standards Commission, one copy each of which are on file in the Office of the Building Official, Community Development Department, for public record and inspection, are adopted by reference and made a part of this chapter as though set forth in this Chapter in full, and said Codes shall be known as the “Plumbing Code of the City of Coalinga” and the “Plumbing Code”.

The Plumbing Code as adopted herein shall be enforced by the Community Development Department of the City of Coalinga under the supervision of the Building Official, except as otherwise determined by the City Manager.”
Section 4. Section 8-3A.01 of the Coalinga Municipal Code is hereby amended to read as follows:
“Sec. 8-3A.01 Adoption of the 2022 California Mechanical Code.

That edition of the 2022 California Mechanical Code together with its appendices, and published as the California Building Standards Code, found in the California Code of Regulations, Title 24, Part 4 by the California Building Standards Commission, one copy each of which are on file in the Office of the Building Official, Community Development Department, for public record and inspection, are adopted by reference and made a part of this chapter as though set forth in this Chapter in full, and said Codes shall be known as the “Mechanical Code of the City of Coalinga” and the “Mechanical Code”. The Mechanical Code as adopted herein shall be enforced by the Community Development Department of the City of Coalinga under the supervision of the Building Official, except as otherwise determined by the City Manager.”
Section 5. Section 8-9.01 of the Coalinga Municipal Code is hereby amended to read as follows:
“Sec. 8-9.01 Adoption of the 2022 California Administrative Code.

That edition of the 2022 California Administrative Code together with its appendices, and published as the California Building Standards Code, found in the California Code of Regulations, Title 24, Part 1, by the California Building Standards Commission, one copy each of which is on file in the Office of the Building Official, Community Development Department, for public record and inspection, is adopted by reference and made a part of this chapter as though set forth in this Chapter in full, and said Codes shall be known as the “Administrative Code of the City of Coalinga” or the “Administrative Code”. The Administrative Code as adopted herein shall be enforced by the Community Development 3 Department of the City of Coalinga under the supervision of the Building Official, except as otherwise determined by the City Manager.” Section 6. Chapter 8-11.01 of the Coalinga Municipal Code is hereby amended to read as follows:
“Sec. 8-11.01 Adoption of the 2022 California Energy Code.

That edition of the 2022 California Energy Code including all appendices, and published as the California Building Standards Code found in the California Code of Regulations, Title 24, Part 6 by the California Building Standards Commission, one copy each of which are on file in the Office of the Building Official, Community Development Department, for public record and inspection, are adopted by reference and made a part of this chapter as though set forth in this Chapter in full, and said Codes shall be known as the “Energy Code of the City of Coalinga” and the “Energy Code.” The Energy Code as adopted herein shall be enforced by the Community Development Department of the City of Coalinga under the supervision of the Building Official, except as otherwise determined by the City Manager.”
Section 7. Chapter 8-12.01 is hereby Coalinga Municipal Code is hereby amended to read as follows:
“Sec. 8-12.01 Adoption of the 2022 California Referenced Standards Code.

That edition of the 2022 California Referenced Standards Code including all appendices, and published as the California Building Standards Code found in the California Code of Regulations, Title 24, Part 12 by the California Building Standards Commission, one copy each of which are on file in the Office of the Building Official, Community Development Department, for public record and inspection, are adopted by reference and made a part of this chapter as though set forth in this Chapter in full, and said Codes shall be known as the “Referenced Standards Code of the City of Coalinga” and the “Referenced Standards Code.” The Referenced Standards Code as adopted herein shall be enforced by the Community Development Department of the City of Coalinga under the supervision of the Building Official, except as otherwise determined by the City Manager.”
Section 8. Chapter 8-13.01 of the Coalinga Municipal Code is hereby amended to read as follows:
“Sec. 8-13.01 Adoption of the 2022 California Residential Standards Code.
4 That edition of the 2022 California Residential Standards Code including all appendices, and published as the California Building Standards Code found in the California Code of Regulations, Title 24, Part

2.5 by the California Building Standards Commission, one copy each of which are on file in the Office of the Building Official, Community Development Department, for public record and inspection, are adopted by reference and made a part of this chapter as though set forth in this Chapter in full, and said Codes shall be known as the “Residential Standards Code of the City of Coalinga” and the “Residential Standards Code.” The Residential Standards Code as adopted herein shall be enforced by the Community Development Department of the City of Coalinga under the supervision of the Building Official, except as otherwise determined by the City Manager.”
Section 9. Chapter 8-14.01 of the Coalinga Municipal Code is hereby amended to read as follows:
“Sec. 8-14.01 Adoption of the 2022 California Green Building Standards Code.

That edition of the 2022 California Green Building Standards Code including all appendices, and published as the California Building Standards Code found in the California Code of Regulations, Title 24, Part 11 by the California Building Standards Commission, one copy each of which are on file in the Office of the Building Official, Community Development Department, for public record and inspection, are adopted by reference and made a part of this chapter as though set forth in this Chapter in full, and said Codes shall be known as the “Green Building Standards Code of the City of Coalinga” and the “Green Building Standards Code.” The Building Code as adopted herein shall be enforced by the Community Development Department of the City of Coalinga under the supervision of the Building Official, except as otherwise determined by the City Manager.”
Section 10. The City Clerk is further directed to cause this ordinance or a summary of this ordinance to be published once in a newspaper of general circulation published and circulated within the City of Coalinga, within fifteen (15) days after its adoption. If a summary of the ordinance is published, then the City Clerk shall cause a certified copy of the full text of the proposed ordinance to be posted in the office of the City Clerk at least five days prior to the Council meeting at which the ordinance is adopted and again after the meeting at which the ordinance is adopted. The summary shall be approved by the City Attorney. 5 This Ordinance shall take effect thirty (30) days after its adoption.

ATTEST:

The foregoing Ordinance was introduced by the City Council of the City of Coalinga, California, at a regularly scheduled meeting held on January 5, 2023, and was passed and adopted by the City Council at a regular meeting held on January 19, 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Date:____________________, 2023 ________________________________ Mayor, City of Coalinga
________________________________
City Clerk, City of Coalinga

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4130 Opting Out of Fresno County’s Urban Community Development Block Grant Program (CDBG) for Program Years 2024-25, 2025-26 and 2026-27
Meeting Date: Thursday, January 5, 2023
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

The City Manager recommends adopting Resolution No. 4130 Opting Out of Fresno County’s Urban Community Development Block Grant Program (CDBG) for Program Years 2024-25, 2025-26 and 2026-27.

II. BACKGROUND:

Every three years the County must requalify for Urban County status with the U. S. Department of Housing and Urban Development (HUD) in order to be eligible to receive entitlement grants from the Federal Community Development Block Grant (CDBG) and Home Investment Partnership Act (HOME) programs.

Of the 15 cities in Fresno County, only seven (7) are currently participating in the County administered program. Entitlement grant funds are shared between each participating city and is based on a Federal formula that is used by HUD to provide funds to entitlement communities nationwide.

III. DISCUSSION:

The City has chosen to opt out of the County CDBG program since 2012. This has allowed the City to participate in the CDBG program administered by the State and the HOME program administered by the federal government. When we apply on our the application process is much more competitive and the potentialaward is much greater.

The City has consistently applied for and received CDBG and HOME grant funds for several years now.

These grant funds are used to fund the City's housing assistance programs that were previously funded through the former Redevelopment Agency (RDA).

The Homeownership Assistance Program, also know as the First-Time Homebuyer Program, assists low to moderate income families with the purchase of existing or new homes by providing gap financing.

The Housing Rehabilitation Program helps revitalize housing throughout the City by assisting with the upgrade and improvement of deteriorating housing units owned by low and moderate income families.

Common repairs eligible under this program include roofing, plumbing, electrical, heating/cooling, insulation, foundation, windows, and handicap accessible modifications.

IV. ALTERNATIVES:

The Councilcould direct staff to opt back into the County’s Urban County CDBG Program.

V. FISCAL IMPACT:

When funding is awarded, there is no match required. An award must be used on eligible programs that have been identified on an application.

ATTACHMENTS:

File Name Description
RESO#4130_CDBG_Opt_Out_Resolution_Final_010522.pdf Resolution No. 4130 RESOLUTION NO. 4130

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA OPTING OUT OF THE FRESNO COUNTY URBAN COUNTY CDBG PROGRAM FOR PROGRAM YEARS: 2024-25, 2025-226 and 2026-27 WHEREAS, every three (3) years the County of Fresno and its partner cities must re-qualify for Urban County entitlement status with the U. S. Department of Housing and Urban Development (HUD) in order to receive entitlement grant funds for Community Development Block Grant (CDBG) and Home Investment Partnerships Act (HOME) for a new three (3) year period; and WHEREAS, cities within Fresno County wishing to participate with the County in the Urban County Entitlement Program must enter into a cooperative agreement with the County and all other County cities via a Joint Powers Agreement (JPA) for the next three (3) year funding cycle beginning July 1, 2024 and ending June 30, 2027; and
WHEREAS, the County has asked all County cities to reply by February 28, 2023 with a minute motion or resolution indicating their choice to be a part of or not be a part of the next three (3) year Urban County CDBG Program beginning July 1, 2024; and
WHEREAS, the City of Coalinga, when it has participated in the Urban County Programs in the past, received on average approximately $160,000 per year for CDBG and HOME eligible projects; and WHEREAS, the City of Coalinga has chosen to opt “out” of the current Urban County Program and compete for Federal CDBG and HOME funding at the State level; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coalinga as follows:

The City of Coalinga will remain out of Fresno County’s Urban County Community Development Block Grant Program for Program Years FY2024-25, FY2025-26 and FY2026-27.

The foregoing resolution was approved and adopted at a regular meeting of the City Council of the City of Coalinga held on the 5th day of January, 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
______________________________
Ron Ramsey, Mayor
ATTEST:
______________________________
Shannon Jensen, City Clerk

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve Two (2) Task Orders With MKN to Provide Engineering Design Services Related to the 2020 Water Bond Projects at the Water Treatment Plant Meeting Date: Thursday, January 5, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

Staff is requesting CouncilApproval of two (2) Task Orders with MKN to Provide Engineering Design Services for the Wash Water Tank Rehabilitation Project and Filtration System and Sludge Drying Bed Improvements.

II. BACKGROUND:

MKN and Associates, Inc. (MKN) was retained by the City of Coalinga (City) to assist the City of Coalinga with implementing the water projects that we approved as part of the 2020 water bond to enhance the City water treatment plant and water distribution system. Two of the identified priority projects from the engineers reports was the Wash Water Tank Rehabilitation Project and the Filtration System and Sludge Drying Bed Improvements project. In order to move these projects forward, design and construction services are required.

III. DISCUSSION:

Filtration System and Sludge Drying Bed Improvements
Staff have been experiencing issues with proper drainage of wasted sludge from the sedimentation basins and wash water equalization tank that has resulted in excessive “standing” water in the sludge drying beds. If the standing water is not quickly removed, this has typically led to excessive vegetation/weed growth within the sludge drying beds that requires removal through burning and/or dredging of sludge. It is suspected that poor drainage of the sludge is occurring from “fouled” sand drying media that has reduced the rate of separation between the water and solids.

Following a design scoping meeting with City staff on October 19, 2022, City staff and MKN elected to include the following elements in the Filtration System and Sludge Drying Bed Improvements Project:

Three (3) monolithically, cast-in-place underdrain systems with filtration nozzles designed for airscouring.

Three (3) Schedule 10 Stainless SteelAir Scour Assemblies (with motor-operated butterfly valves) connected beneath the new monolithically, cast-in-place underdrain systems.

Replacement of anthracite, sand, and gravel filtration media (conforming to AWWA Standard B-100- 16 Granular Media Filtration Standards) for Filters 1, 2, and 4.

Replacement of silica sand for Sludge Drying Beds 1, 2, and 3 (conforming to the original specifications for sand drying media designated in the 1992 WTP Upgrades Project).

Washwater Tank Replacement
The Water Treatment Plant Washwater tank is a welded steel tank, 30 feet in diameter, 60 feet in height, with a totalcapacity of 314,000 gallons. The tank is critical to the operation of the plant. If the tank fails or is taken out of service, the plant will be nonfunctional until replacement washwater storage and delivery systems are constructed.

Interior coatings are in poor condition with serious corrosion and metal loss throughout.

Fall protection on the roof does not meet industry standards.

Moisture and corrosion is evident around the exterior base of the tank. If a leak is present, its location is unknown.

The level gauge is damaged and will require replacement or repair.

Additionally, MKN’s preliminary evaluation of the tank indicates that the tank does not meet current structural or seismic code.

Based on the evaluation, staff determined that the best course of action would be to construct a new standpipe tank adjacent to the existing to provide future redundancy, increased resiliency, apply construction costs to a new asset and will give the City an option to rehabilitate the existing tank at a later date.

Both task orders have been attached to this report for the council to review. It includes a detailed analysis as to the approaches that will be taken to address these items including schedule and cost.

Once these projects are designed and shovel ready staff will prioritize the construction of these projects based on funding availability due to the increased cost of the Derrick Reservoir Rehabilitation Project which is scheduled for fall 2023.

IV. ALTERNATIVES:

Do not authorize the Task Orders to proceed with design. - staff does not recommend.

V. FISCAL IMPACT:

The (2) task orders are based on a not exceed amount of $161,472 which will be paid for from the 2020 Water Bond proceeds.

ATTACHMENTS:

File Name Description
Filtration_System_and_Sludge_Drying_Bed_Improvements.pdf Task Order - Filtration System and Sludge Drying Bed Improvements Washwater_Tank_Design_and_Bid.pdf Washwater Tank Design and Bid City of Coalinga
WTP Upgrades – Task Order #15 – Filtration System and Sludge Drying Bed Improvements November 2022

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November 17, 2022
Anthony Uribe
City of Coalinga
(Submitted Electronically)
RE: Proposal for WTP Upgrades - Task Order #15 – Filtration System and Sludge Drying Bed Improvements
Dear Anthony,
MKN & Associates, Inc. (MKN) is pleased to submit a scope and fee of design services for the City of Coalinga (City) Water Treatment Plant (WTP) Upgrades – Task Order #15 – Filtration System and Sludge Drying Bed Improvements.

Project Background
Coalinga WTP staff previously obtained “cored” samples of the anthracite, sand, and gravel filtration media in Filters 1, 2, and 4 and provided them to a third-party testing company to measure the gradation of each layer of media. After it was determined that gradation of all three layers of filtration media did not satisfy current American Water Works Association (AWWA) Standards (Standard B-100-16) to achieve proper filtration performance, City staff elected to completely replace all three layers of media in Filters 1, 2, and 4 to improve filtration and backwashing performance.

Filters 1, 2, and 4 are currently equipped with clay-block underdrains originally placed in operation in early 1970’s. It was determined by WTP operations staff that the clay-block underdrains have reached the end of their useful lives and required replacement. Filters 3, 5, and 6 are currently equipped with air-scour capabilities to improve filtration performance through enhanced removal of particulate matter collected in the filter beds during backwash cycles. While Filters 1, 2, and 4 are not currently equipped with air scour piping, air-scour “stub-outs” with blind flanges are currently installed along the northern wall of Filters 1, 2, and 4. To improve filtration performance and potentially minimize the amount and/or intensity of backwash water required to adequate scour the filter beds of particulate matter, City staff have elected to install air scouring infrastructure at Filters 1, 2, and 4. Given that all three layers of filtration media will be replaced in Filters 1, 2, and 4, it is beneficial also replace each of the underdrain systems and install air scouring infrastructure after removing the existing media from each filter.

WTP staff have recently experienced issues with proper drainage of wasted sludge from the sedimentation basins and wash water equalization tank that has resulted in excessive “standing” water in the sludge drying beds. If the standing water is not quickly removed, this has typically led to excessive vegetation/weed growth within the sludge drying beds that requires removal through burning and/or dredging of sludge. It is suspected that poor City of Coalinga
WTP Upgrades – Task Order #15 – Filtration System and Sludge Drying Bed Improvements November 2022

Page 2 ends

drainage of the sludge is occurring from “fouled” sand drying media that has reduced the rate of separation between the water and solids.

Following a design scoping meeting with City staff on October 19th, City and MKN staff elected to include the following elements in the Filtration System and Sludge Drying Bed Improvements Project:
• Three (3) monolithically, cast-in-place underdrain systems with filtration nozzles designed for air-scouring
• Three (3) Schedule 10 Stainless Steel Air Scour Assemblies (with motor-operated butterfly valves) connected beneath the new monolithically, cast-in-place underdrain systems
• Replacement of anthracite, sand, and gravel filtration media (conforming to AWWA Standard B-100-16 Granular Media Filtration Standards) for Filters 1, 2, and 4 • Replacement of silica sand for Sludge Drying Beds 1, 2, and 3 (conforming to the original specifications for sand drying media designated in the 1992 WTP Upgrades Project)
Following the City’s approval of the Preliminary Engineering Report and 30% Plans, MKN will submit the deliverable to the DDW for review and comment. It is expected that the DDW will also review the subsequent design submittals prior to construction.

Scope of Work
Task Group 100 – Project Management, Meetings and QA/QC Task 101 – Project Management and QA/QC
Overall project management, which includes supervision of in-house staff, planning and monitoring of contract budget and schedule, and coordination with the City and MKN’s project team will be conducted by MKN’s Project Manager.

MKN will provide senior technical review and implement our quality assurance and quality control (QA/QC) measures throughout the project.

Deliverables:
• Meeting Agenda and Minutes (3 meetings)
City of Coalinga
WTP Upgrades – Task Order #15 – Filtration System and Sludge Drying Bed Improvements November 2022

Page 3 ends

Task 103 – Data Review
MKN will review previously obtained data (i.e., treated water (post-clearwell) water quality, as-built drawings, field-measured dimensions, recent field photographs and videos, previous meeting notes, etc.). MKN will verify all necessary and relevant information with City Staff prior to proceeding with subsequent tasks.

Task Group 200 – Preliminary Engineering and 30% Plans
Task 201 – Preliminary Engineering Report and 30% Plans Per the City’s previous request, a single WTP Upgrades Preliminary Engineering Report (containing design criteria and summaries of several treatment plant upgrades projects) will be amended with each task order. Text, tables, and figures presenting design criteria and summaries for each project component will be succinct.

The report will state the design criteria and project constraints, present preliminary equipment sizing and layout information, and include budgetary capital, operations, and maintenance cost opinions. The report will present the following information:
• Additional evaluation of existing filtration media, underdrains and air scour piping infrastructure to integrate the new filter media, underdrains and air scour piping • Operating objectives for the filtration system improvements, included (but not limited to):
o Design hydraulic loading rates under varied flow conditions; o Design head loss and filter nozzle sizing/arrangement under varied flow conditions;
o Design air scour mass flowrates and velocities through new piping; • Description of miscellaneous piping, valving, metering, and drainage control structures.
• Establishment of necessary clearances for operational and maintenance activities (i.e., equipment and filtration media replacements, etc.) • Description of construction phasing to keep the WTP online while the proposed improvements are being constructed
• A description of electrical requirements including a process schematic including alarms and telemetry system for remote operation and data logging • Identification of site constraints and the most appropriate mitigation measures (including associated costs).
• Potential impacts to upstream and downstream WTP processes • Identification of overhead and underground utilities and restrictions (i.e., power, communication, and water utilities).
• Layout of the proposed filtration system and sludge drying bed improvements on the project site.
• Engineer’s estimate of probable construction costs.
• Design and construction schedule, lead times for equipment.

City of Coalinga
WTP Upgrades – Task Order #15 – Filtration System and Sludge Drying Bed Improvements November 2022

Page 4 ends

MKN will submit the draft report for City review and comment. MKN’s project manager and project engineer will attend a draft report review meeting with City to address comments and discuss the next steps in the project.

MKN will incorporate comments received from the City into the Final Preliminary Engineering Report and submit the final report to the City.

MKN will also prepare 30% design plans that will include preliminary piping, mechanical, structural, electrical, and controls improvements required to install the proposed filtration system upgrades.

Deliverables:
• Draft Preliminary Engineering Report and 30% Plans (electronic MS Word .DOC and Adobe .PDF files)
• Final Preliminary Engineering Report and 30% Plans (Adobe .PDF files) • 30% Specifications List (Adobe .PDF file)
• Construction Cost Estimate (Adobe .PDF file)
Task Group 300 – Detailed Design
Task 301 - 90% Plans, Specifications, and Cost Estimate MKN will incorporate the draft and final Engineering Report deliverable review comments from City and prepare 90% construction plans, specifications components including bid proposal items and quantities, explanation of bid items, technical specifications and an engineer’s cost opinion for construction of the Filtration System and Sludge Drying Bed Improvements. Technical specifications will be developed in 2014 CSI format and plans will be prepared in AutoCAD. The City will review the contents of each submittal and provide comments for incorporation into subsequent submittals. The following design plans are anticipated to be included in the 90% design deliverable:
• General (4 Sheets)
• Civil (3 Sheets)
• Process (5 Sheets)
• Structural (5 Sheets)
• Electrical and Instrumentation (9 Sheets)
Deliverables:
• 90% Plans (electronic Adobe .PDF files, 24” x 36”)
• 90% Technical Specifications (electronic Adobe .PDF files) • 90 % Front-End Bidding Documents (electronic MS Word .DOC files) • Engineer’s opinion of probable construction cost (electronic Adobe .PDF file) City of Coalinga
WTP Upgrades – Task Order #15 – Filtration System and Sludge Drying Bed Improvements November 2022

Page 5 ends

Task 302 – Final Plans, Specifications, and Cost Estimate MKN will incorporate 90% review comments from the City and prepare final construction plans; specifications components including bid proposal items and quantities, explanation of bid items, and technical specifications; and an engineer’s cost opinion for construction of the Filtration System and Sludge Drying Bed Improvements Project. MKN will assemble the bid specifications by incorporating the bid proposal items and quantities, explanation of bid items, and technical specifications. The following design plans are anticipated to be included in the final design deliverable:
• General (4 Sheets)
• Civil (3 Sheets)
• Process (5 Sheets)
• Structural (5 Sheets)
• Electrical and Instrumentation (9 Sheets)
Deliverables:
• Final stamped and signed plans (electronic Adobe .PDF files, 24” x 36”) • Final stamped and signed technical specifications (electronic Adobe .PDF files) • Final Front-End Bidding Documents (electronic MS Word .DOC files) • Engineer’s opinion of probable construction cost (electronic Adobe .PDF file) It is assumed the City Engineer (Tri-City Engineering) will review and prepare the Final Front-End Bidding Documents for bid advertisement.

Task Group 400 – Bid Phase Support
Task 401 – Bid Phase Support Services
The City will coordinate with Tri-City Engineering to advertise the plans and bid specifications. MKN will attend a pre-bid meeting and provide to the City written responses to bidder questions through the bid period. MKN will prepare and provide conformed plans and specifications incorporating any changes resulting from the bid period.

Deliverables:
• Addenda, RFI responses, and clarifications as needed
• Conformed plans (electronic Adobe .PDF files, 24” x 36”) • Conformed specifications (electronic Adobe .PDF files) Additional Services
While not included in our initial Scope of Services, MKN can perform the following additional services if requested by the City and following an amendment to the agreement for professional services. At this time, we do not anticipate that these services will be required to complete the preliminary design phase of this project.

City of Coalinga
WTP Upgrades – Task Order #15 – Filtration System and Sludge Drying Bed Improvements November 2022

Page 6 ends

• Utility potholing
• Assistance with pre-purchasing equipment, including preparation of separate bid packages
• Engineering services during construction
• Construction administration/management
Schedule
The anticipated schedule for the project is included in Table A.

Table A. Anticipated Project Schedule
Deliverable
Deliverable Date
(Time Period Following Noticeto-Proceed)
Draft Basis of Design Report and 30%
PS&E (Time to Complete TO #15 Work) 12 weeks
Final Basis of Design Report and 30%
PS&E (Time to Complete TO #15 Work) 2 weeks
90% PS&E 12 weeks
Final PS&E 3 weeks
Preparation of the Draft and Final Basis of Design Report Deliverables assume concurrent preparation of other Draft and Final Basis of Design/30% PS&E Deliverables from Task Orders #10, 11, and 14 in a single Basis of Design Report document.

Fee Estimate
MKN proposes to complete this work on a time and materials basis with a budget not to exceed the value provided in the Fee Estimate (included as Exhibit B) and is based on the 2023 MKN rate schedule, (included as Exhibit C).

Should you have any questions or wish to discuss any of the information presented herein, please do not hesitate to contact me at your convenience. My phone number is (209) 499-2256 and email is [email protected].

Sincerely,

Jon Hanlon, PE Stefanos Word, PE, ENV SP
Principal-in-Charge Project Manager/Technical Lead
City of Coalinga
WTP Upgrades – Task Order #15 – Filtration System and Sludge Drying Bed Improvements November 2022

Page 7 ends

Enclosures:
• Exhibit A – Anticipated Drawing Sheet List
• Exhibit B – Fee Estimate
• Exhibit C – Rate Schedule
City of Coalinga
WTP Upgrades - Task Order #15 - Filtration System and Sludge Drying Bed Improvements Project Director Principal Engineer Project Engineer I/Senior Scientist Assistant Engineer I Senior Designer Total Hours (MKN) Labor (MKN) ODCs (MKN) Structural (SSG) Electrical & Controls (MSO)Non-Labor CostsTotal Fee
Hourly Rates 255 230 170 125 155
Task Group 100 – Project Management, Meetings and QA/QC Task 101 – Project Management and QA/QC 8 24 32 $7,560 227 $ - $ - $ $227 $ 7,787 Task 102 – Meetings 2 2 2 6 $1,220 37 $ - $ - $ $37 $ 1,257 Task 103 – Data Review 2 4 4 10 $1,640 49 $ - $ - $ $49 $ 1,689 Subtotal 10 28 4 6 0 48 10,420 $ 313 $ - $ - $ 313 $ 10,733 $ Task Group 200 – Preliminary Engineering
Task 201 – Preliminary Engineering Report and 30% Plans 2 4 24 20 30 80 $12,660 380 $ 5,225 $ 3,755 $ $9,359 $ 22,019 Subtotal 2 4 24 20 30 80 12,660 $ 380 $ 5,225 $ 3,755 $ 9,359 $ 22,019 $ Task Group 300 – Detailed Design
Task 301 - 90% Plans, Specifications, and Cost Estimate 2 8 32 60 40 142 $21,490 645 $ 6,600 $ 3,755 $ $10,999 $ 32,489 Task 302 – Final Plans, Specifications, and Cost Estimate 2 4 16 24 16 62 $9,630 289 $ 1,650 $ 3,755 $ $5,694 $ 15,324 Subtotal 4 12 48 84 56 204 31,120 $ 934 $ 8,250 $ 7,509 $ 16,693 $ 47,813 $ Task Group 400 – Bid Phase Support
Task 401 – Bid Phase Support Services 2 4 12 4 22 $3,260 98 $ 1,760 $ - $ $1,858 $ 5,118 Subtotal 0 2 4 12 4 22 3,260 $ 98 $ 1,760 $ - $ 1,858 $ 5,118 $ TOTAL BUDGET 16 46 80 122 90 354 $57,460 1,724 $ 15,235 $ 11,264 $ 28,223 $ 85,683 $ :
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19 FILTERS 1/2 CONDUIT PLAN AND SCHEDULE E-101 MSO NO YES 20 FILTER 4 CONDUIT PLAN AND SCHEDULE E-102 MSO NO YES
25 FILTERS 3/4 CONTROL PANEL MODIFICATIONS - I E-107 MSO NO YES

REV DATE
A 9/12/2022

DESCRIPTION PREPARED CHECKED

ISSUED FOR REVIEW SGW HWL
4 PROCESS FLOW DIAGRAM AND DESIGN CRITERIA
5 13 - 17 5 SHEETS ANTICIPATED

SHEET TITLE/DESCRIPTION
YES

GENERAL
1 F-F-011
--
1 A
30 HWL
SGW
INCLUDE IN 90%
SUBMITTAL?
Requisition No.

Document No.

Sheet No.

Rev. No.

Current Design Phase
PIC
PM
Prepared By:

Reviewed By:

ANTICIPATED DRAWING LIST

CITY OF COALINGA - WTP UPGRADES - FILTRATION SYSTEM AND SLUDGE DRYING

BED IMPROVEMENTS
INCLUDE IN 30%
SUBMITTAL? SHEET NO. ASSIGNED FIRM
SGW
HWL

APPROVED CLIENT DATE

HWL COALINGA
GENERAL NOTES G-003 MKN NO YES
FILTRATION SYSTEM IMPROVEMENTS - PLAN AND SECTIONS - I D-101 MKN YES CIVIL

PROCESS
SITE LAYOUT, CONSTRUCTION AND STAGING PLAN C-101 MKN YES 8 COVER SHEET/TITLE SHEET/SHEET INDEX G-001 MKN YES YES 2 ABBREVIATIONS AND LEGEND G-002 MKN YES

REMARKS
G-004 MKN YES YES
SHEET
3 9 FILTRATION SYSTEM IMPROVEMENTS - PLAN AND SECTIONS - II MKN NO D-102 YES
YES
7 C-501 MKN NO YES
6 SLUDGE DRYING BED IMPROVEMENTS PLAN AND SECTIONS
YES
C-102 YES

CIVIL DETAILS - I

MKN YES
YES
YES
21 11 PROCESS DETAILS - I D-501 MKN NO

STRUCTURAL

ELECTRICAL & INSTRUMENTATION
YES
E-103 MKN/MSO YES
18 ELECTRICAL SYMBOLS AND LEGENDS E-001 MSO
YES

YES YES
-- SSG NO
YES
YES
FILTER 1 - AIR SCOUR IMPROVEMENTS - P&ID
24 FILTERS 1/2 CONTROL PANEL MODIFICATIONS - I E-106 MSO NO 22 FILTER 2 - AIR SCOUR IMPROVEMENTS - P&ID E-104 MKN/MSO YES 23 FILTER 4 - AIR SCOUR IMPROVEMENTS - P&ID E-105 MKN/MSO YES YES 10 FILTRATION SYSTEM IMPROVEMENTS - PLAN AND SECTIONS - III D-103 MKN NO YES 12 PROCESS DETAILS - II D-502 MKN NO YES
26 ELECTRICAL AND INSTRUMENTATION DETAILS E-501 MSO NO
2023 FEE SCHEDULE FOR

PROFESSIONAL SERVICES

ENGINEERS AND TECHNICAL SUPPORT STAFF
Engineering Technician $90/HR
AdministrativeAssistant $100/HR
CAD Technician I $118/HR
CAD Design Technician II $140/HR
Senior Designer $155/HR
Assistant Engineer I $125/HR
Assistant Engineer II $145/HR
GIS Specialist $150/HR
Planner $170/HR
Senior Planner $190/HR
Project Engineer I/ Senior Scientist $170/HR
Project Engineer II $180/HR
Senior Project Engineer I $195/HR
Senior Project Engineer II $200/HR
Project Manager $205/HR
Principal Engineer $230/HR
Project Director $255/HR

CONSTRUCTION MANAGEMENT SERVICES
Construction Inspector $165/HR
Assistant Resident Engineer $169/HR
Resident Engineer $184/HR
Construction Inspector $197/HR
Construction Manager $201/HR
Principal Construction Manager $236/HR
Routine office expensessuch as computer usage, software licenses and fees, telephone charges, office equipment and supplies, incidental postage, copying, and faxes are included as a 3% fee on labor cost.

DIRECT PROJECT EXPENSES
OutsideReproduction Cost + 10%
Subcontracted or Subconsultant Services Cost + 10%
Travel & Subsistence (other than mileage) Cost
Auto Mileage Current IRS Rate ‐ $.62.5/mi.

City of Coalinga
WTP Upgrades – Task Order #13 – Washwater Tank Replacement November 2022

Page 1 ends

November 17, 2022
Anthony Uribe
City of Coalinga
(Submitted Electronically)
RE: Proposal for WTP Upgrades - Task Order #13 – Washwater Tank Replacement Dear Anthony,
MKN & Associates, Inc. (MKN) is pleased to submit a scope and fee for design and bid phase services for the City of Coalinga (City) Water Treatment Plant (WTP) Upgrades - Task Order #13 – Washwater Tank Replacement.

Project Background
The Water Treatment Plant Washwater tank is a welded steel tank, 30 feet in diameter, 60 feet in height, with a total capacity of 314,000 gallons. The tank is critical to the operation of the plant. If the tank fails or is taken out of service, the plant will be nonfunctional until replacement washwater storage and delivery systems are constructed.

The City performed a dive inspection of the tank and received a summary report of the findings (Dive Inspection Report for City of Coalinga Filtration Plant Wash Water Standpipe, June 2022). The primary findings by ATS were:
• Interior coatings are in poor condition with serious corrosion and metal loss throughout
• Fall protection on the roof does not meet industry standards • Moisture and corrosion is evident around the exterior base of the tank. If a leak is present, its location is unknown.
• The level gauge is damaged and will require replacement or repair Additionally, MKN’s preliminary evaluation of the tank indicates that the tank does not meet current structural or seismic code.

In October 2022, MKN attended a discussion with City staff to discuss a number of approaches to rehabilitating or replacing the tank. Conceptually, several alternatives appeared to have the potential to provide benefits to the City including, cost, schedule, redundancy, and/or operational improvements. Four alternatives were evaluated:

City of Coalinga
WTP Upgrades – Task Order #13 – Washwater Tank Replacement November 2022

Page 2 ends

• Alternative #1: Repair and Recoat Existing Tank
• Alternative #2: Construct New Tank, Existing Tank Goes on Standby (Rehabilitate at Later Time)
• Alternative #3: New Supply Tank with Booster Pump Station (BPS), Existing Standpipe Goes on Standby (Rehabilitate at Later Time)
• Alternative #4: New Supply Tank with BPS, Partially Rehabilitate/Reduce Height of Existing Standpipe for Additional Supply Storage
MKN also performed a preliminary evaluation on the potential to utilize the distribution system (Palmer Tank) to provide the required pressure and volume of backwash water.

Due to the relatively high system pressure, significant flowrate required, and size, length and age of existing distribution piping, the risk of damage to the City's single transmission pipeline due to transient pressure events (surge) is expected to be significant.

Additionally, the consequence of failure of the distribution piping would be high.

Accordingly, solutions that provide an independent, onsite means for backwash storage were recommended for further evaluation.

Based on the evaluation, the City determined that the preferred course of action would be to construct a new standpipe tank adjacent to the existing (Alternative 2). This approach is expected to provide the following benefits:
• Provides future redundancy and operational flexibility • Increased resiliency – new tank designed to current codes • Construction cost applied to new asset (no temporary backwash facilities during construction)
• Can rehabilitate existing tank at later date
The following scope of services identifies the pre-design, design, and bidding phase services anticipated to be required for this project. Construction phase services are not included in the proposed scope of work, but scope and fee for these services can be provided at the City’s request.

City of Coalinga
WTP Upgrades – Task Order #13 – Washwater Tank Replacement November 2022

Page 3 ends

MKN will provide senior technical review and implement our quality assurance and quality control (QA/QC) measures throughout the project.

Task 102 – Meetings
MKN has included the following meetings as part of this scope of services:
• Project Kickoff Meeting – In-person meeting to review the project scope, schedule and budget.
• Progress Review Meetings (3) – MKN will attend up to three meetings with City staff to review the draft plans and specifications, and to receive comments from the City. Meetings are anticipated to occur by videoconference at the 60%, 90% and 100% levels of completion.

Deliverables:
• Meeting Agenda and Minutes (3 meetings)
Task Group 200 – Design Phase Services
Task 201 – Construction Documents
MKN will develop the detailed design and construction documents for the tank, piping and appurtenance, and grading. MKN’s structural subconsultant, SSG, will prepare structural engineering plans and specifications for the tank foundation. The tank will be designed in compliance with AWWA D-100 recommendations. MKN will provide construction plans for City input and review at the 60% completion level. Construction documents including plans, technical specifications, and City upfront documents will be provided for City input and review at the 90%, and 100% completion level. An Engineer’s Opinion of Probable Construction Cost will be developed and provided with the 90% and 100% submittals.

It is assumed the City Engineer (Tri-City Engineering) will review and prepare the Final Front-End Bidding Documents for bid advertisement.

It is anticipated that ten (10) plan sheets will be developed in order to detail the work sufficiently for bidding and construction as conceptually identified below:
• Sheet 1: Title Sheet
• Sheet 2: Sheet Index, Notes, and Survey
• Sheet 3: Overall Site Plan
• Sheet 4: Grading / Paving Plan
City of Coalinga
WTP Upgrades – Task Order #13 – Washwater Tank Replacement November 2022

Page 4 ends

• Sheet 5: Tank Sections and Foundation Details
• Sheet 6: Tank and Piping Details
• Sheets 7 - 8: Piping Details
• Sheets 9 - 10: Miscellaneous Details
Deliverables:
• Construction plans at 60%, 90% and 100% in electronic (PDF) format • Cost opinions at 90% and 100% in electronic (PDF) format • Construction specifications at 90%, and 100% in electronic (PDF) format Assumptions:
• City Standard front-end documents will be incorporated into the bid sets • No additional survey is required. Plans will be prepared using available record drawings
• City standard details will be incorporated where relevant • City will provide review comments within 10 working days • Permits/CEQA documentation (if required and requested) will be authorized separately
Task Group 300 – Bid Phase Services
Task 301 – Bid Phase Services
The City will coordinate with Tri-City Engineering to advertise the plans and bid specifications. MKN will attend a pre-bid meeting and provide to the City written responses to bidder questions through the bid period. MKN will prepare and provide conformed plans and specifications incorporating any changes resulting from the bid period.

Page 5 ends

Schedule
The anticipated schedule for the project is included in Table A.

Table A. Anticipated Project Schedule
Deliverable
Deliverable Date
(Time Period Following NTP or
Prior Deliverable)
60% Construction Documents 8 Weeks from Kickoff
90% Construction Documents 6 Weeks from Receipt of 60%
Comments
Final Construction Documents 4 Weeks from Receipt of 90% Comments
Fee Estimate
MKN proposes to complete this work on a time and materials basis with a budget not to exceed the value provided in the Fee Estimate (included as Exhibit B) and is based on the 2023 MKN rate schedule, (included as Exhibit C).

Should you have any questions or wish to discuss any of the information presented herein, please do not hesitate to contact me at your convenience. My phone number is (805) 440-4380 and email is [email protected].

Sincerely,

Henry Liang, PE Jon Hanlon, PE
Principal-In-Charge Project Manager
Enclosures:
• Exhibit A – Anticipated Drawing List
• Exhibit B – Fee Estimate
• Exhibit C – Rate Schedule
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REV DATE
A 9/12/2022

DESCRIPTION PREPARED CHECKED

ISSUED FOR REVIEW SGW HWL

ANTICIPATED DRAWING LIST

CITY OF COALINGA - WTP UPGRADES - WASHWATER TANK REPLACEMENT INCLUDE IN 60%
SUBMITTAL? SHEET NO. ASSIGNED FIRM
JEH
HWL
3 11 - 15 5 SHEETS ANTICIPATED
F-F-011
--
1 A
30 HWL
JEH
Requisition No.

Document No.

Sheet No.

Rev. No.

Current Design Phase
PIC
PM
Prepared By:

Reviewed By:

GENERAL
1 HWL COALINGA

APPROVED CLIENT DATE
2 SHEET INDEX, NOTES, AND SURVEY G-002 MKN YES
RESERVOIR SECTIONS D-101 MKN YES
CIVIL

PROCESS
OVERALL SITE PLAN C-101 MKN YES
5 REMARKS
TITLE SHEET G-001 MKN YES YES
INCLUDE IN 90%
SUBMITTAL? SHEET TITLE/DESCRIPTION
YES
8 PIPING DETAILS - II D-502 MKN NO

STRUCTURAL
SHEET
6 RESERVOIR PIPING D-102 MKN YES
YES
YES
4 GRADING/PAVING PLAN
YES
C-102 MKN NO YES
-- SSG YES YES
YES
7 PIPING DETAILS - I D-501 MKN NO YES
10 PROCESS DETAILS - II D-504 MKN NO YES
9 PROCESS DETAILS - I D-503 MKN NO YES
City of Coalinga
WTP Upgrades - Task Order #13 - Washwater Tank Replacement Project Director Principal Engineer Project Engineer I/Senior Scientist Assistant Engineer II Senior Designer Total Hours (MKN) Labor (MKN) ODCs (MKN)Structural (SSG)Non-Labor CostsTotal Fee
Hourly Rates 255 230 170 145 155
Task Group 100 – Project Management, Meetings and QA/QC Task 101 – Project Management and QA/QC 4 4 8 16 $3,300 99 $ - $ $99 $ 3,399 Task 102 – Meetings 3 3 3 9 $1,965 59 $ - $ $59 $ 2,024 Task 103 – Data Review 2 2 8 12 $1,960 59 $ - $ $59 $ 2,019 Subtotal 7 9 13 8 0 37 7,225 $ 217 $ - $ 217 $ 7,442 $
Task Group 200 – Design Phase Services
Task 201 – Construction Documents 12 44 128 96 280 $43,680 1,310 $ 15,510 $ $16,820 $ 60,500 Subtotal 0 12 44 128 96 280 43,680 $ 1,310 $ 15,510 $ 16,820 $ 60,500 $ Task Group 300 – Bid Phase Services
Task 301 – Bid Phase Support Services 6 13 16 35 $5,910 177 $ 1,760 $ $1,937 $ 7,847 Subtotal 0 6 13 16 0 35 5,910 $ 177 $ 1,760 $ 1,937 $ 7,847 $ TOTAL BUDGET 7 27 70 152 96 352 $56,815 1,704 $ 17,270 $ 18,974 $ 75,789 $ 2023 FEE SCHEDULE FOR

PROFESSIONAL SERVICES

DIRECT PROJECT EXPENSES
OutsideReproduction Cost + 10%
Subcontracted or Subconsultant Services Cost + 10%
Travel & Subsistence (other than mileage) Cost
Auto Mileage Current IRS Rate ‐ $.62.5/mi.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize City Manager to Execute a Subordination Agreement Between the City of Coalinga and Warthan Place Apartment Investors, L.P. Related to the Warthan Place Apartments Project Phase 2
Meeting Date: Thursday, January 5, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

Staff is recommending the City CouncilAuthorize the City Manager to Execute a Subordination Agreement Between the City of Coalinga and Warthan Place Apartment Investors, L.P. Related to the Warthan Place Apartments Project Phase 2.

II. BACKGROUND:

The City of Coalinga entered into an RDA loan agreement and regulatory agreement with the owners of the Warthan Place Apartments in 2014 which included drainage and access rights to both phases of the project and a loan for the deferral of impact fees and RDA proceeds. Phase 2 is currently under construction and as part of their financing and post closure requirements, the owner must have this subordination agreement in place to ensure access and drainage rights are retained for phase 2 including the City's position on the original 2014 loans.

III. DISCUSSION:

The City Attorney has reviewed the attached subordination agreement and has identified no issues with the City Manager executing said agreement as requested by the developer. This subordination agreement will not effect the City's position under its existing agreements from 2014.

IV. ALTERNATIVES:

None.

V. FISCAL IMPACT:

There is no fiscal impact to executing this agreement.

ATTACHMENTS:

File Name Description
SubordinationAgmt-Warthan_I_City_Loan_to_Warthan_II__raa_v2_clean_9-12- 2022.pdf
SubordinationAgreement - Warthan PlaceApartments
Phase 2

RECORDING REQUESTED BY
Warthan Place Apartment Investors II, L.P.
1724 10th Steet, Suite 120
Sacramento, CA 95811

AND WHEN RECORDED MAIL TO
Warthan Place Apartment Investors II, L.P.
1724 10th Street, Suite 120
Sacramento, CA 95811
Attn: John Cicerone
SPACE ABOVE THIS LINE FOR RECORDER’S USE

SUBORDINATION AGREEMENT
NOTICE: THIS SUBORDINATION AGREEMENT RESULTS IN YOUR SECURITY

INTEREST IN THE PROPERTY BECOMING SUBJECT TO AND OF LOWER PRIORITY THAN THE LIEN OF SOME OTHER OR LATER INSTRUMENT.

This Subordination Agreement ("Agreement") is entered into as of __________________, 2022 by and among WARTHAN PLACE APARTMENT INVESTORS, L.P., a California limited partnership ("Phase One Owner); "), WARTHAN PLACE APARTMENT INVESTORS II, L.P., a California limited partnership ("Phase Two Owner"), and CITY OF COALINGA, a California municipal corporation, ("City"). The parties to this Agreement are referred to as the "Parties." City is also referred to as the "Lender."

RECITALS
A. City recorded (a) that certain Notice of Affordability Restrictions on Transfer of Property dated as of September 16, 2014, executed by Phase I Owner and the City and recorded in the Official Records of Fresno County, California ("Official Records") on October 30, 2014 as DOC-2014-0124003; (b) that certain Regulatory Agreement and Declaration of Restrictive Covenants dated as of September 16, 2014, executed by Phase I Owner and the City and recorded in the Official Records on October 30, 2014 as DOC-2014-0124002; and (c) that certain Deed of Trust with Assignment of Rents and Security Agreement, dated as of September 16, 2014, executed by Phase I Owner in favor of the City and recorded on October 30, 2014 in the Official Records as DOC-2014-124004 (collectively, the "City Recorded Documents") for the benefit of City, to secure a promissory note in the original amount of $2,464,737.00. The City Recorded Documents encumber, among other things, the real property more particularly described in Exhibit A attached to this Agreement (the "Phase One Land"). The Phase One Land, together with all improvements now or hereafter located on the Phase One Land and all fixtures and personal property located on the Phase One Land and encumbered by any of the Recorded Items (as defined below) are referred to, collectively, as the "Phase One Property." B. Phase One Owner owns the Phase One Property. Phase One Property includes a detention pond for storm water storage (the “Detention Pond”).

C. Phase Two Owner owns the real property more particularly described in Exhibit A attached to this Agreement as the “Phase Two Land”. Phase Two Owner is building an 81- unit apartment complex on the Phase Two Land. The Phase Two Land, together with all improvements now or hereafter located on the Phase Two Land and all fixtures and personal property located on the Phase Two Land are referred to, collectively, as the "Phase Two Property."
D. The Phase Two Property drains storm water through the Phase One Property to the Detention Pond. The Phase Two Property and the Phase One Property share a common drive aisle.

E. The City approved the Phase Two Property in Resolution No. 020P-010 dated December 8, 2020 approving site plan review application No 20-01 (Warthan Place Apartments Phase 2).

F. Phase One Owner and Phase Two Owner, executed the "Reciprocal Access and Drainage Agreement", dated as of May 17, 2022 and recorded in Official Records as document number 2022-0076541 on June 9, 2022 memorializing the reciprocal drainage and access rights between the Phase One Property and the Phase Two Property.

G. The Reciprocal Access and Drainage Agreement and the City Recorded Documents are referred to as the "Recorded Items."
H. The lender for the Phase Two Property has required subordination of the City Recorded Documents to the Reciprocal Access and Drainage Agreement.

I. It is the intent of the Parties that the order of priority of the Recorded Items as liens on or charges against the Phase One Property be as follows:
a. Reciprocal Access and Drainage Agreement
b. City Recorded Documents
NOW THEREFORE, In consideration of the mutual benefits accruing to the Parties and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

AGREEMENT

1. Priority and Subordination.
(a) Each Recorded Item, and any and all renewals and extensions thereof, shall unconditionally be and remain at all times a lien or charge on the Phase One Property, having the relative priority with respect to the other Recorded Items as set forth above in Recital I. Each Party intentionally and unconditionally waives, relinquishes and subordinates the lien or charge of the Recorded Items to which it is a party in favor of the lien or charge upon the Phase One Property of the other Recorded Items to the extent necessary so that the Recorded Items shall have the relative priority set forth above in Recital I (b) Each Party acknowledges that it has been offered a satisfactory opportunity to review each of the Recorded Items and related documents to the extent that it wishes to review them.
(c) Each Party will enter into a subordination agreement substantially similar to this Agreement with any lender which refinances the loan secured by the City Recorded Documents.

2. Reliance.

The Parties would not enter into the Recorded Items to which they are parties without this Agreement.

2. Recording.

Each Party consents to the recording of this Agreement.

3. Notice of Default; Opportunity to Cure.
(a) Each Party shall give each of the other Parties notice of default under each Recorded Item in favor of such Party prior to enforcing remedies for such default against Phase Two Owner or the Phase One Property and each of the other Parties shall have the right to cure such default at any time that Phase Two Owner would have a right to cure it. In no event shall a Lender have less than sixty (60) days to cure a default. (b) If, prior to a foreclosure sale under a Recorded Item, a Lender or an entity wholly owned by a Lender takes title to the Phase One Property and cures the default on that Recorded Item, the beneficiary of that Recorded Item will not exercise any right it may have to accelerate the indebtedness secured by that Recorded Item solely by reason of that transfer (or will accept reinstatement if acceleration has already occurred). (c) In the event Lender acquires title to the Phase One Property, Lender shall have the right to assume and succeed to Phase Two Owners obligations under any or all of the Recorded Items in favor of any other Lender and the documents secured by those Recorded Items, under the terms and conditions existing prior to the default, upon compliance with the reasonable requirements of the Lender which is the beneficiary of those other Recorded Items as to assumptions.

4. Miscellaneous.
(a) Entire Agreement. This Agreement constitutes the entire agreement among the Parties with respect to the priority of the lien and charge of the Recorded Items against the Phase One Property and all prior understandings and agreements on that subject, if any, are superseded and replaced by this Agreement.
(b) Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the state where the Phase One Land is located. (c) Successors; Assignment. This Agreement is for the benefit of the Lenders and their respective successors and assigns, and any provision hereof may be waived or modified by agreement of Lenders without the consent of Phase Two Owner, and without affecting the priority of the liens and charges of the Recorded Items as provided in this Agreement. The heirs, administrators, assigns and successors-in-interest of the Parties shall be bound by this Agreement.

This Agreement may be assigned by a Party only as a part of an assignment of such Party's interest in the Phase One Property.
(d) Notices. All notices to be given pursuant to this Agreement shall be in writing and shall be deemed given when hand-delivered, or two business days after deposit in the U.S. mail, postage prepaid, to the Parties at the addresses set forth below, or to such other place as a Party may from time to time designate for itself by notice to the other Parties. No successor or assign of a Party shall be entitled to notices or opportunity to cure defaults hereunder unless notice of the transfer is given in accordance with this subsection. (e) Amendment. This Agreement may be amended only by a writing signed by the Parties, but this clause shall not impair the validity of any further agreements among fewer than all of the Parties as among themselves.
(f) Legal Costs. In the event of any litigation, arbitration or other legal proceeding in which any Party seeks to enforce its rights under this Agreement or to recover damages for the breach thereof, the prevailing Party or Parties shall be entitled to recover its legal costs and expenses, including but not limited to attorneys' fees, from the non-prevailing Party or Parties, whether such costs and expenses are incurred in connection with trial court proceedings, on appeal, in bankruptcy or other insolvency proceedings, in post-judgment collection proceedings, or otherwise.
(g) Counterparts. This Agreement may be executed in any number of counterparts, all of which taken together shall constitute one and the same instrument and whether or not all Parties execute each counterpart.
(h) Completion of Recording Information. This Agreement is signed without completion of certain recording information called for above, any Party or any escrow agent or title insurance company acting on the instructions of any Party is hereby authorized to insert such information prior to recording this Agreement.

NOTICE: THIS SUBORDINATION AGREEMENT RESULTS IN YOUR INTEREST IN THE

PROPERTY BECOMING SUBJECT TO AND OF LOWER PRIORITY THAN THE LIEN OR CHARGE OF SOME OTHER OR LATER INSTRUMENT.

CITY:

CITY OF COALINGA, a California municipal corporation
By:

Its:

PHASE ONE OWNER:

WARTHAN PLACE APARTMENT INVESTORS, L.P.
a California limited partnership
By: Community Revitalization and Development Corporation, a California nonprofit Corporation, its Managing General Partner
By:_____________________________
David Rutledge, President
By:

Cyrus Youssefi, individually
Administrative General Partner
PHASE TWO OWNER:

WARTHAN PLACE APARTMENT INVESTORS II, L.P.,
a California limited partnership
By: Community Revitalization and Development Corporation, a California nonprofit Corporation, its Managing General Partner
By:_____________________________
David Rutledge, President

By: Egis Group, Inc., a California corporation,
as Co-Administrative General Partner
By:

John Cicerone, President
By:

Cyrus Youssefi, individually,
Co-Administrative General Partner

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Notice of Completion for La Cuesta Lift Station Rehabilitation Project Meeting Date: Thursday, January 5, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

It is recommended that the Coalinga City Council:

Accept the project as complete.

Authorize the City Engineer to file the Notice of Completion for the project with the County Recorder and notify surety to exonerate contract bonds.

Authorize the Finance Department to release the 5% construction retention payment to W.M. Lyles Co, Inc. 35 days after recordation of the Notice of Completion by the Fresno County RegistrarRecorder’s Office, contingent upon no claims being filed on the project.

II. BACKGROUND:

On October 7, 2021, the City Councilawarded a construction contract to W.M. Lyles Co., Inc. in an amount of $512,280.00, with an additionalcontingency of $51,228.00 set aside for any unforeseen incidentals for a totalauthorization amount of $563,508.00.

The project replaced the existing pumps with solids handling submersible pumps within the existing wet well, provided an updated power supply, and controls. The 70-foot force main was also replaced as part of the project. Improving the lift stations accessibility and safety was included in the improvements.

A notice to Proceed was issued to W.M. Lyles Co., Inc. providing 180 working days to complete construction.

III. DISCUSSION:

The project which was originally scheduled for completion on June 6, 2022 was ultimately completed on December 30, 2022. A 96-day project suspension to allow for a supply delay was issued with an October 21, 2022 Completion Date.

The finalcontract amount is $512,280.00.

The project was substantially complete October 19, 2022 and is currently in operation. A delay from the supplier of a minor part delayed the final inspection. A final inspection of the project was performed December 21, 2022 in which there were no final punch list of items. The Notice of Completion, when filed, begins a time period for which mechanics liens, liens against the contractor, and stop payment notices can be filed against a public construction project. It is a protection for the City during a construction project. Staff is not aware of any issues related to this project.

IV. ALTERNATIVES:

None.

V. FISCAL IMPACT:

The project was fully funded by the Sewer Fund. There is no fiscal impact to the General Fund.

ATTACHMENTS:

File Name Description
2888_Notice_of_Completion.pdf La Questa - Notice of Completion

RECORDING REQUESTED BY
City of Coalinga
No Fee – Gov’t. Code Sections
6103 and 27383
WHEN RECORDED MAIL TO:

Tri City Engineering Inc.
4630 W. Jennifer Ave., Suite 101
Fresno, CA 93722
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION

1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The FULL NAME of the OWNER is City of Coalinga

3. The FULL ADDRESS of the OWNER is 155 W. Durian Ave, Coalinga, CA 93210

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In Fee (If other than fee, strike “in fee” and insert, for example, “purchaser under contract of purchase,” or leasee)

5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:

Names: Addresses:

6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

Names: Addresses:

7. All work of improvement on the property hereinafter described was COMPLETED December 21, 2022

8. The work of improvement
completed is described as
follows:

The project will replace the existing pumps with solids handling submersible pumps within the existing wet well, provide an updated power supply, and controls. The 70-foot force main will also be replaced as part of the project.

Improving the lift stations accessibility and safety will be included in the proposed improvements.

9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is W.M. Lyles Co.

10. The street address of said property is Located on the corner of La Cuesta & Phelps Ave., Coalinga, CA 93210

11. The property on which said work of improvement was completed is in the City of Coalinga County of Fresno , State of California, and is described as follows:

La Cuesta Lift Station Rehabilitation Project
Date: Signature of Owner
Or Agent of Owner
Daniel E. Jauregui, City of Coalinga Engineer Representative Verification for INDIVIDUAL owner:

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place
Verification for NON-INDIVIDUAL owner City of Coalinga :

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Contract City Engineer of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place Daniel E. Jauregui, City of Coalinga Engineer Representative

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4131 Accepting and Approving the Election Results from the November 8, 2022 Consolidated Statewide General Election Meeting Date: Thursday, January 5, 2023
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

The City Manager recommends the City Counciladopt Resolution No. 4131 accepting and approving the results from the November 8, 2022 Consolidated Statewide General Election.

II. BACKGROUND:

On December 8, 2022 James A. Kus, County Clerk/Registrar of Voters for the Fresno County Elections Department, certified results of the November 8, 2022 Consolidated Statewide General Election. 44.20% of the registered voters cast their vote. Attached is the Statement of Votes Cast.

III. DISCUSSION:

The following Candidates, who shalleach serve a four (4) year term, were elected by the voters to serve as Members of the City Council:

District No. 1
Adam Adkisson
District No. 3
Nathan Vosburg
District No. 5
Lonnie A. Hedgecock ran unopposed and was appointed to District #5 by the City Council on August 8, 2022 by Resolution No. 4114. His appointment occurred in lieu of the election, therefore he qualified and shall office and serve exactly as if elected at a municipal election for the office.

IV. ALTERNATIVES:

None.

V. FISCAL IMPACT:

The FY 2022-23 Annual Operating Budget includes an allocation to cover the costs associated with the election. Staff anticipates receiving an invoice from the County for the costs of the election within the new few months.

ATTACHMENTS:

File Name Description
Certified_Results_of_November_8__2022_Election-City_of_Coalinga_120822.pdf Certification of Election Results -
Exhibit A
RESO#4131_Accepting___Approving_the_Results_of_the_November_8__2022_Election_010523.pdf Resolution No. 4131

RESOLUTION NO. 4131

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA ACCEPTING AND APPROVING

THE RESULTS OF THE CONSOLIDATED STATEWIDE GENERAL ELECTION HELD IN THE CITY OF COALINGA ON NOVEMBER 8, 2022
WHREAS, on Tuesday, November 8, 2022, a Statewide General Election was held in the City of Coalinga in accordance with the law, and the votes thereat were received and canvassed, and the results thereof were ascertained, determined and declared in all respects as required by law. (See Exhibit A).

NOW, THEREFOR, BE IT RESOLVED, by the City Council of the City of Coalinga as follows:

1. The total number of votes cast at said election were as follows: Registered Voters 5,928; Total Votes Cast 2,620; Turnout Percentage 44.20%.

2. Candidates running for Councilmember positions in District No. 1 and District No. 3 received the following votes:

District No. 1 District No. 3
Adam Adkisson 292 (44.11%) Nathan Vosburg 282 (61.98%)
Roger Schindler 275 (41.54%) Ray Singleton 173 (38.02%) Dawn Kahikina 95 (14.35%)

3. The top candidates elected to each District by the voters as Members of the City Council were:

District No. 1: Adam Adkisson
District No. 3: Nathan Vosburg
These candidates shall each serve full four (4) year terms.

4. Lonnie A. Hedgecock ran unopposed for the Councilmember position in District No. 5. Mr.

Hedgecock was appointed to the office, by the City Council by Resolution No. 4114, and considered to be the same as being elected to the City Council and shall serve a full 4-year term.

The foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Coalinga held on this 5th day of January, 2023 by the following vote, to wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
________________________________
Ron Ramsey, Mayor
ATTEST:
________________________________
Shannon Jensen, City Clerk

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve Award for the Government Center Building Roof Silicone Restoration Roof Project
Meeting Date: Thursday, January 5, 2023
From: Marissa Trejo, City Manager
Prepared by: Mercedes Garcia, Senior Administrative Analyst I. RECOMMENDATION:

City Manager and Senior Administrative Analyst recommend that the Coalinga City Councilaward a Contract in the amount of $ 176,229 to Western Roofing Inc. for the Government Center Buildings located at 148 W. Elm and 160 W. Elm Roof silicone restoration roof system and roof maintenance.

II. BACKGROUND:

The City of Coalinga Government Center buildings are located at 148 W. Elm and 160 W. Elm. The building's roof has not been replaced. City staff has repaired problem areas over the last few years. Despite staff’s efforts, water continues to leak inside the building in severalareas.

At the Regular Council meeting of December 1, 2022 Council awarded the roof silicon project to Alcon’s Roofing Inc. Since, the award of the contract to Alcon’s Roofing Inc. the City was notified that Alcon’s Roofing Inc.’s public works registration number was expired. Construction Industry Force Account Council (CIFAC) provided reference to Labor Code 1771.1 (a) stating the City of Coalinga may not accept or consider proposals from contractors not currently registered with the Department of Industrial Relations (DIR). The City should to go to the next quote to complete this project.

III. DISCUSSION:

Western Roofing Services. Tecta Western Roofing services is part of the National Cooperative Purchasing Alliance (NCPA). NCPA has streamlined the competitive procurement process.

Authorize the City Manager or designee to proceed with the Government Center Buildings located at 148 W.

Elm and 160 W. Elm roof silicone restoration roof system.

IV. ALTERNATIVES:

The alternative to this action would be to not award the silicone restoration roof system project.

V. FISCAL IMPACT:

This project will use grant funds from California Intergovernmental Risk Authority CIRA to complete this project.

ATTACHMENTS:

File Name Description
City_of_Coalinga_-_City_Hall_-_Roof_Restoration_System.pdf Western Roofing Service Proposal WesternRoofing_City_of_Coalinga_-_City_Hall_-_Roof_AssessmentUpgrade_Repairs.pdf Western Roofing Service UpgradeRepairsProposal 1-California_Procurement_Questions.pdf
National Cooperative PurchasingAlliance
Information
Western_Roofing_NCPA_Brochure_3_16_22.pdf Western Roofing_NCPA Brouchure Proposal
Date:

CA CA
DESIGNER:

Record
Drawings:

Dated:
1 Years
20 Years

TBD TBD
24 Days
**
•
•
•
•
SECTION B. PRICING: 21-Dec-22
21-Nov-22
WARRANTIES:
559-935-1533 0 -
Coalinga 93210 Coalinga
Customer Project
City of Coalinga City of Coalinga - Courthouse Roof Restoration 155 W. Durian Avenue 148 - 150 W. Elm Avenue
NONE
TECHNICAL SPECIFICATIONS:

1. Power wash roof surface. Owner to provide water source.

2. Install 3-course detail at flashings per manufacturer's requirements.

Allowances included in the Proposal:

SECTION A. SCOPE OF WORK: (SOW)
The "Customer" and Western Roofing Service "Contractor" are the parties to this Proposal/Agreement. This statement of work (SOW) is subject to the terms and conditions as set forth in this Agreement. In the event of any conflict or inconsistency between the terms and conditions of this Agreement, the scope of work or any other documents incorporated by reference herein, the terms and conditions of this Agreement shall prevail. This proposal is derived from our review and interpretation of construction documents and information provided by the Customer. WESTERN ROOFING SERVICE the "Contractor" is pleased to submit the following proposal as described herein.

SCHEDULE:

ALLOWANCES:

4. Provide contractor's 1-Year and Manufacturer's 20-Year Warranties.

3. Install Silicone Coating - White - at the rate of 2.7 gallons per 100 sf. 93210
Mercedes Garcia
Estimated Start Date: Estimated Comp. Date:

Progressive Materials NA
[email protected] 0
Contractor shall have a minimum number of working days to complete the work to substantial completion.

The following scope of work is based on the roof system manufacturer's, Progressive Materials, specifications for a 20- year warrantied system. Silicone coating to be applied to complete field, parapet wall flashings and all equipment flashings. WRS will attempt to apply coating under all rooftop equipment if assessable. Lifting of AHU's not included in scope of work.

Quote Expires:

Base Bid $ 153,094
Warranty provided by Contractor for this work scope.

Warranty provided by Manufacturer for this work scope.

NA
11/21/2022
Initial/Ack.

Page 1 of 7 ends

Proposal
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Customer to provide safe (OSHA approved) access and egress for the work.

Acceptance of this proposal the Customer acknowledges and accepts the Contractor's defined work scope including all clarification, qualifications and terms and conditions as contained herein.

Base Bid excludes temporary protection of work unless specifically stated as included in the scope of work.

Proposal is limited and based on conditions and qualifications described in Sections A, B, C, D, E and F. Additional charges will apply to changed or unforeseen working conditions.

Base Bid excludes all related building code upgrades, unless specifically stated as included in the scope of work.

Work hours shall be 7:00AM to 3:30PM, unless otherwise agreed to by both parties in writing.

Base Bid excludes all related TRADE- work such as demolition, cleaning, final sweeping, carpentry, blocking, nailers, plumbing, sheet metal, painting, unless specifically stated as included in above SOW.

Base Bid excludes all Permit Fees, Bond Fees and Warranty Fees unless specifically stated in the scope of work.

Customer to provide parking access for all construction vehicles and equipment during the duration of our work.

Base Bid includes (1) uninterrupted crew mobilization. Additional mobilizations and unscheduled delay shall be subject to additional charges.

Base Bid excludes all interior protection and all temporary weather protection of substrates and building, unless specifically stated as included in above scope of work.

Addenda Acknowledged: NONE
Special Note: Proposal subject to Terms and Conditions material volatility §8 and Corona Virus interruptions §25.

SECTION C. QUALIFICATIONS:

This Contract/Proposal or AIA Construction Contract A401 shall serves as the contract agreement between Customer and Western Roofing Service (Contractor). If a Customer's or General Contractor's proprietary subcontract agreement is used as a substitute to this proposal, all qualifications and Terms and Conditions (T&C) herein shall be included as an addendum or referenced to as an Exhibit to the substitute agreement. A substitute agreement to this proposal shall be subject to a Contract Review Fee.

1. Please read this entire proposal carefully. The foregoing is a limited estimate only based upon the information provided which does not account for a number of factors that could significantly impact this limited offer, including but not limited to an investigation of the site and conditions under which the work is to be performed revealing conditions neither disclosed or observed prior to the communication of this offer.

Any additional or different terms beyond what is set forth in this proposal/contract shall not be effective unless specifically accepted by Contractor in writing.

If the Customer elected to engage a third party contract managers all fees associated with such services, incurred by Western Roofing Service, shall be added to this proposal via an additive change order.

SECTION D. SPECIAL CONDITIONS AND QUALIFICATIONS:

SECTION E. PROPOSAL.

Printed 11/21/2022
Initial/Ack.

Page 2 of 7 ends

Roofing Constructors Inc.,
dba Western Roofing Service
15002 Wicks Blvd, San Leandro, CA 94577
California CL# 180533, B, C39, C33,
NV0077470, Hawaii C14631, Guam 6132
DIR 1000000717
Proposal

3. Insurance. Contractor shall carry worker's compensation, automobile liability, commercial general liability and such other insurance as required by law. Contractor will furnish a Certificate of Insurance, evidencing the types and amounts of its coverages, upon request. Customer shall purchase and maintain builder's risk and property insurance, upon the full value of the entire Project, including the labor, material and equipment furnished by Contractor, covering fire, extended coverage, windstorm, vandalism and theft on the premises to protect against loss or damage to material and equipment and partially completed work until the job is completed and accepted and Contractor's equipment is removed from the premises.

2. Asbestos and Toxic Materials. This proposal and contract is based upon the work to be performed by Contractor not involving asbestos-containing or toxic materials and that such materials will not be encountered or disturbed during the course of performing the roofing work. Contractor is not responsible for expenses, claims or damages arising out of the presence, disturbance or removal of asbestoscontaining or toxic material. In the event that such materials are encountered, Contractor shall be entitled to reasonable compensation for all additional expenses incurred as a result of the presence of asbestos-containing or toxic materials at the work site.

1. This Proposal is subject to revision or withdrawal by Contractor for any reason until communications of acceptance, and may be revised after communication of acceptance where an inadvertent error by Contractor has occurred. The Proposal expires thirty (30) days after the date stated above if not earlier accepted, revised or withdrawn. Any additional or different terms beyond what is set forth in this proposal/contract shall not be effective unless specifically accepted by Contractor by a signed document indicating Contractor's agreement to be bound thereto.

1. Contractors are required by law to be licensed and regulated by the Contractors' State License Board which has jurisdiction to investigate complaints against contractors if a complaint regarding a patent act or omission is filed within four years of the date of the alleged violation. A complaint regarding a latent act or omission pertaining to structural defects must be filed within 10 years of the date of the alleged violation.

Any questions concerning a contractor may be referred to the Registrar, Contractors' State License Board, P.O. Box 26000, Sacramento, CA 95826.

SECTION F. REQUIRED INFORMATION PER CONTRACTORS STATE LICENSE BOARD.

Nature of Work. Western Roofing Service (“Contractor”) shall furnish the labor and material to perform the work described herein or in Statement of Work/Scope of Work (SOW) in the referenced contract documents. Contractor does not provide engineering, consulting or architectural services. It is the Owner’s responsibility to retain a licensed architect or engineer to determine proper design and code compliance. Contractor is not responsible for structural integrity and design, including compliance with codes. If plans, specifications or other design documents have been furnished to Contractor, Customer warrants that they are sufficient and conform to all applicable laws and building codes. Contractor is not responsible for loss, damage or expense due to defects in plans or specifications or building code violations unless such damage results from a deviation by Contractor from the contract documents. Customer warrants all structures to be in sound condition capable of withstanding normal roofing construction equipment and operations. Contractor is not responsible for location of roof drains, adequacy of drainage or ponding on the roof.

1. Payment. Unless stated otherwise on the face of this proposal, Owner shall pay the contract price plus any additional charges for changed or extra work within ten (10) days of “Substantial Completion” of the Work. Substantial Completion will be defined by all Work, relative to the project’s applicable SOW, being completed by Contractor with only punch list items, as agreed between the parties, remaining and provided the manufacturer certifies the work for warranty coverage by the manufacturer. If completion of the Work extends beyond one month, Owner shall make monthly progress payments to Contractor by or before the fifth (5th) day of each month for the value of Work completed during the preceding month, plus the value of materials suitably stored for the project. All invoices are due and payable 15 days from invoice date. All sums not paid when due shall earn interest at the rate of 1-1/2% per month. Contractor shall be entitled to recover from Owner costs of collection, including attorney's fees, resulting from Owner's failure to make proper payment when due. In no case shall a paid-when-paid clause apply to or delay the timeliness of lump sum payment or progress payments stated herein. Retention applicable to monthly billing 0%.

SECTION G. GENERAL TERMS and CONDITIONS
Printed 11/21/2022
Initial/Ack.

Page 3 of 7 ends

Roofing Constructors Inc.,
dba Western Roofing Service
15002 Wicks Blvd, San Leandro, CA 94577
California CL# 180533, B, C39, C33,
NV0077470, Hawaii C14631, Guam 6132
DIR 1000000717
Proposal

11. Damages and Delays. Contractor will not be responsible for damage done to Contractor's work by others. Any repairing of the same by Contractor will be charged at regular scheduled rates over and above the amount of this proposal. Contractor shall not be responsible for loss, damage or delay caused by circumstances beyond its reasonable control, including but not limited to acts of God, weather, accidents, fire, vandalism, strikes, jurisdictional disputes, failure or delay of transportation, shortage of or inability to obtain materials, equipment or labor; changes in the work and delays caused by others. In the event of these occurrences, Contractor's time for performance under this proposal shall be extended for a time sufficient to permit completion of the Work.

4. Additional Insured. If Customer requires and Contractor agrees to name Customer or others as an additional insured on Contractor’s liability insurance policy, Customer and Contractor agree that the naming of Customer or other parties as an additional insured is intended to apply to claims made against the additional insured to the extent the claim is due to the negligence of Contractor and is not intended to make the Contractor's insurer liable for claims that are due to the fault of the additional insured. Contractor hereby elects to proceed under all applicable California Civil Code Sections, specifically §2782 (e.)(2) and/or §2782.05 (e.)(2), and further upon final resolution of any such Claim, Contractor shall be proportionally reimbursed for defense fees, and cost previously paid by Contactor. In no event shall indemnification by Contractor be greater than permitted by public policy and laws of the State of California.

8. Price Volatility. Asphalt, steel products, isocyanate, and other roofing products, including cost of delivery are sometimes subject to unusual price volatility due to conditions that are beyond the control or anticipation of Contractor. If there is an increase in these or other products between the date of this proposal and the time when the work is to be performed, the amount of this proposal/contract may be increased to reflect the additional cost, contractor will provide written documentation and advance notice to Customer.

9. Fumes and Emissions. Owner and Contractor acknowledge that asphalt may be heated by Contractor, odors and emissions from other roofing products will be released and noise will be generated as part of the roofing operations to be performed by Contractor. Customer shall be responsible for interior air quality, including controlling mechanical equipment, HVAC units, intake vents, wall vents, windows, doors and other openings to prevent fumes and odors from entering the building. Customer is aware that roofing products emit fumes, vapors and odors during the application process. Customer shall hold Contractor harmless from claims from third parties relating to fumes and odors that are emitted during the normal roofing process.

10. Back Charges. No back charges or claims for payment of services rendered or materials and equipment furnished by Customer to Contractor shall be valid unless previously authorized in writing by Contractor and unless written notice is given to Contractor within ten (10) days of the event, act or omission which is the basis of the back charge.

5. Changes in the Work and Extra Work. Customer shall be entitled to order changes in the Work and the total contact price adjusted accordingly. Any modification to the SOW to be installed by Contractor, not shown on the plans provided to Contractor prior to submittal of this proposal, shall be subject to an extra work change order. Any carpentry work required to replace rotten or missing wood or deteriorated decking shall be done on a labor and material basis as an extra unless specifically included in the Scope of Work section.

6. Availability of Site. Contractor shall be provided with direct access to the work site for the passage of trucks and materials and direct access to the roof. Contractor shall not be required to begin work until underlying areas are ready and acceptable to receive Contractor's work and sufficient areas of roof deck are available and free from dirt, snow, ice, water or debris to allow continuous full operation until job completion. The expense of snow, ice, water or debris removal and any extra trips by Contractor to the job as a result of the job not being ready for roof application after Contractor has been notified to proceed will be charged as an extra.

7. Site Conditions. Contractor shall not be responsible for additional costs due to the existence of utilities, wet insulation, deteriorated deck or other subsurface or latent conditions that are not disclosed in writing to Contractor. The raising, disconnection or re-connection of any mechanical equipment on the roof that may be necessary for Contractor to perform the roofing work shall be performed by others or treated as an extra.

Printed 11/21/2022
Initial/Ack.

Page 4 of 7 ends

Roofing Constructors Inc.,
dba Western Roofing Service
15002 Wicks Blvd, San Leandro, CA 94577
California CL# 180533, B, C39, C33,
NV0077470, Hawaii C14631, Guam 6132
DIR 1000000717
Proposal

16. Warranty. Contractor's work will be warranted by Contractor in accordance with its standard warranty, which is made a part of this proposal and contract and incorporated by reference. A copy of Contractor's standard warranty is attached or, if not, will be furnished upon request. Contractor SHALL NOT BE LIABLE FOR SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES. The acceptance of this proposal by the Customer signifies his agreement that this warranty shall be and is the exclusive remedy against Contractor for all defects in workmanship furnished by Contractor. A manufacturer’s warranty shall be furnished to Customer if a manufacturer’s warranty is called for on the face of this proposal. It is expressly agreed that in the event of any defects in the materials furnished pursuant to this contract, Customer shall have recourse only against the manufacturer of such material.

17. Indemnification. If Customer requires and Western agrees to make Customer or others additional insureds on Western's liability insurance policy, Customer and Western agree that the naming of Customer or others as additional insured is intended to apply to claims make against the additional insured to the extent the claim is due to the negligence of Western and is not intended to make Western's insurer liable for claims that are due to the fault of the additional insured. To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the customer, and all of their agents, officers, directors, and employees from and against all claims, damages, and losses directly caused by Contractor's work under this Contract provided that any such claim, damage, loss or expense is caused in whole or in part, and only to the extent from a negligent act or omission of Western Roofing Service or anyone for whose work Contractor is responsible under this contract. IN NO EVENT SHALL SUCH LIABILITY INCLUDE INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, PUNITIVE, UNMITIGATED, OR CONSEQUENTIAL DAMAGES.

18. Mold. Contractor and Customer are committed to acting promptly so that roof leaks are not a source of potential interior mold growth.

Customer will make periodic inspections for signs of water intrusion and act promptly; including notice to Contractor if Customer believes there are roof leaks, to correct the condition. Upon receiving notice, Contractor will make repairs promptly so that water entry through the roofing installed by Contractor is not a source of moisture. Contractor is not responsible for indoor air quality, mold, mildew or any alleged injury resulting therefrom. Owner shall hold harmless and indemnify Contractor from claims due to poor indoor air quality and resulting from a failure by Owner to maintain the interior of the building in a manner to avoid growth of mold.

12. Electrical Conduit. Contractor’s price is based upon there not being electrical conduit or other materials embedded within the roof assembly unless expressly identified on the face of this proposal. Customer will indemnify Contractor from any personal injury, damage, claim, loss or expense resulting from the presence of electrical conduit, shall render the conduit harmless so as to avoid injury to Contractor’s personnel, and shall compensate Contractor for additional time, labor and expense resulting from the presence of such materials.

13. Right to Stop Work. The failure of Customer to make proper payment to Contractor when due shall entitle Contractor, at its discretion, to suspend all work and shipments, including furnishing warranty, until full payment is made or terminate this contract. The contract sum to be paid Contractor shall be increased by the amount of Contractor's reasonable costs of shut-down, delay and start-up.

14. Interior Protection. Customer acknowledges that demolition, re-roofing and most general construction activities may cause disturbance, dust or debris to fall into the interior and possibly, if hot asphalt or pitch is used, dripping may occur depending upon deck conditions.

Customer agrees to remove or protect property directly below the roof in order to minimize potential interior damage. Contractor shall not be responsible for disturbance, damage, clean-up or loss to interior property that Customer did not remove or protect prior to commencement of roofing operations. Customer shall notify tenants of re-roofing and the need to provide protection underneath areas being re-roofed. Customer agrees to hold Contractor harmless from claims of tenants who were not so notified and did not provide protection.

15. Working Hours. This proposal is based upon the performance of all work during Contractor's regular working hours. Unless state otherwise in this SOW normal work hours are 7:00 AM to 3:30 PM. Extra charges will be made for overtime and all work performed other than during Contractor's regular working hours, if required by Customer.

Printed 11/21/2022
Initial/Ack.

Page 5 of 7 ends

Roofing Constructors Inc.,
dba Western Roofing Service
15002 Wicks Blvd, San Leandro, CA 94577
California CL# 180533, B, C39, C33,
NV0077470, Hawaii C14631, Guam 6132
DIR 1000000717
Proposal

19. Oil-Canning. Metal roofing and especially lengthy flat-span sheet-metal panels often will exhibit waviness, commonly referred to as “oil-canning.” The degree of oil-canning and the appearance of the panels will vary depending on factor such as the length and color of the panels, alloy, gauge, galvanizing process, substrate condition, and exposure to sunlight. Oil-canning pertains to aesthetics and not the performance of the panels and is not controlled by the roofing Contractor. The type of metal roofing panels specified can affect the degree of oil-canning. Provided Contractor provides and uses metal roofing panels that are of equal dimensions, gauge and strength of the existing panels and panels that are to be replaced, Contractor is not responsible for oil-canning or aesthetics. Oil-canning shall not be grounds to withhold payment or reject panels of the type specified.

24. Latent Moisture. Western Roofing Service is not responsible for the effects of moisture mitigation originating within the roof deck or substrate, including concrete decks, or due to moisture vapor drive from within the building. Residual moisture within the roof deck, particularly structural concrete decks, can adversely affect the properties and performance of roofing materials, regardless of additives or concrete admixtures that may be included in the concrete mix. Western Roofing Service commencement of roof installation indicates only that we have visibly inspected the surface of the deck for visible defects prior to commencement of roofing and the surface of the deck appeared dry. The 28-day concrete curing period does not signify the deck is sufficiently dry. Western Roofing Service is not responsible to test or assess the moisture content of the deck or evaluate the likelihood of condensation from moisture drive from within the building.

25. Material Escalation/Delay: The parties acknowledge that some of the materials and products to be used and installed in the construction of this Project may become unavailable, delayed in shipment and/or subject to price increases due to circumstances beyond the control of the Contractor. If a specified product is unavailable or shipment is delayed, Contractor shall provide written notice to Contractor and shall be afforded additional time and substitute products may be considered. If there is an increase in price or delay of materials, equipment or products between the date of this Agreement and the time when the Project is ready for the installation of the affected material, the Contract Sum and/or the schedule shall be increased or adjusted to reflect the additional cost and time to obtain the materials, provided that the Subcontractor gives the Contractor written notice and documentation of the increased costs.

22. Dispute Resolution - Arbitration. If a dispute shall arise between Contractor and Customer with respect to any matters or questions arising out of or relating to this Agreement or the breach thereof, such dispute shall be decided by arbitration administered by and in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association. This Agreement to arbitrate shall be specifically enforceable under the prevailing arbitration law. The award rendered by the arbitrators shall be final, and judgment may be entered upon it in any Court having jurisdiction thereof. Any legal claim against Contractor, including a claim alleging any breach of this contract or negligence by Contractor must be initiated no later than two (2) years after Contractor completed roof installation. Collection matters may be processed through litigation or arbitration at the discretion of the Contractor.

23. Price Contingency. The price provided for the identified scope of work is contingent and based upon this Contract/Proposal or execution of a standard AIA construction contract document, such as AIA A401.

21. Material References. Contractor is not responsible for the actual verification of Technical specifications of product manufacturers; i.e., R value or ASTM or UL compliance, but rather the materials used are represented as such by the material manufacturer.

20. Wind Loads or Uplift Pressures. Contractor is responsible for the Work to be in compliance with applicable codes and regulations and to specify or show the Work that is to be performed. Contractor is not responsible for design of the actual roof materials or roof design, including calculation or verification of wind-load design, except to the extent such materials or roof design do not perform as anticipated because of negligent or improper installation by Contractor or Contractor’s subcontractors or agents. To the extent minimum wind loads or uplift pressures are required, Contractor’s bid is based solely on manufacturer’s printed test results. Contractor itself makes no representation regarding wind uplift capacity and assumes no liability for wind uplift except as explicitly stated in this Agreement.

Printed 11/21/2022
Initial/Ack.

Page 6 of 7 ends

Title: Date:
415-716-8365 [email protected]

26. Delay Coronavirus (COVID-19). The parties acknowledge that the potential effects of the global outbreak of the Coronavirus (COVID-19) on the construction industry and the performance of construction project are not yet fully known and are beyond the control of the parties. The effects of this outbreak may adversely affect the Contractor's labor force, the supply chain for materials, the delivery of materials and/or otherwise adversely affect the Contractor's performance of the work, causing delays in the prosecution and completion of the work and the project. The parties agree that delays resulting from the effects of the Coronavirus are beyond the control of the Contractor and the Contractor will be granted a reasonable extension of time and a potential equitable adjustment to complete its work if such delays occur.

Submitted By:

Off. Phone:

Name:

Buyer's Acceptance: You are hereby authorized to procure materials, equipment, supplies and labor to proceed with work outlined herein. I agree to pay the amount stated and agree to the contract terms and conditions.

Project Mgr./Estimator
Printed 11/21/2022
Initial/Ack.

Page 7 of 7 ends

Roofing Constructors Inc.,
dba Western Roofing Service
15002 Wicks Blvd, San Leandro, CA 94577
California CL# 180533, B, C39, C33,
NV0077470, Hawaii C14631, Guam 6132
DIR 1000000717
Western Roofing Service
Mailing Address: 15002 Wicks Blvd, San Leandro, California 94577 East Bay (510) 686-4951 Fax (510) 357-1160
San Francisco (415) 648-6472 Fax (415) 648-5164
California License 180533, B, C39 Hawaii License C14631 Guam License 6132 a TectaAmerica Company
DATE: November 21, 2022
WESTERN ROOFING SERVICE (hereinafter referred to as "Western") proposes to perform and furnish the labor, materials, insurance, supervision, equipment and warranty (herein together referred to as the "Work") described herein for:

Customer Information Site Information
City of Coalinga
155 W. Durian Avenue
Coalinga, CA 93210
Attn: Mercedes Garcia 559-935-1533
City of Coalinga – City Hall Roof System
148 – 150 W. Elm Avenue
Coalinga, CA 93210
PROJECT: Roof System Assessment
ROOF/SYSTEM TYPE:

Roof System: SPF (Sprayed Polyurethane Foam).

Surfacing: Acrylic coating with an aggregate surfacing.

Substrate: Plywood sheeting (assumed – no core cut taken).

Perimeter Detail: Flashed walls with coping cap.

Size: Approximately 19,600 sf
Age: Approximately 10 – 12 Years Old *
Water Outlets: Cast iron sumped roof drains and through wall scuppers.

Roof Access: Interior roof hatch.

System Warranty: Unknown.

Asbestos: Not tested. Unlikely due to age.
* Age is reference to SPF roof system,
CONDITION ASSESSMENT:

Condition: Fair - Poor
Estimated Remaining Service Life: The existing protective surface coating has reached the end of its service life.

Reported Water Intrusion Issue: Unknown
The Estimated Remaining Service Life of the roof system is conservative and based primarily on the visual assessment and industry standards for an acrylic surface coating. The system has the potential to exceed the estimated remaining life through the installation of a complete restoration system – general roof maintenance repairs and a new coating system.

The following Corrective/Preventive Maintenance repairs (A-G) are designed to eliminate potential leak sources and to prepare the roof system for a restoration application.

A. RECOMMENDED WORK: Detailed in Appendix A.

RQN# 2022-0125
Accepted / Initial: _____________
Item Description of Work Quanitity
A Roof Overview
B Water Outlets All
C Delaminated Flashings As Needed
D Blisters in Foam Membrane As Needed
E Stress Fractures in Foam Membrane As Needed
F Debris Existing
B. CONTRACT SUM: WRS, by and through its subsidiaries and affiliates, shall perform the Work initialed below, in current funds and if this Proposal is accepted by Owner, Owner shall pay said sum as provided herein.

Scope of Work Contract Sum
Line Items B – F: General Maintenance Repairs $ 23,135.00 The installation of the noted repairs does not guaranty the elimination of active or future water intrusion issues.

Additional repairs may be required and are not included in this scope of work or quoted cost.

D. This Proposal is subject to revision or withdrawal by Western for any reason until communication of acceptance, and may be revised after communication of acceptance where an inadvertent error by Western has occurred. This Proposal expires thirty (30) days after the date stated above if not earlier accepted, revised or withdrawn.

By: Duane Motogawa Title: Project Manager
The undersigned hereby accepts this Proposal including the terms and conditions on the reverse side, and agrees that this writing shall be a binding contract and authorizes WESTERN to proceed with the Work.

Accepted By:

Owner/Customer: By:

Title: Date:

Appendix A. Photographic Essay Depicting Areas of Deficiencies Accepted / Initial: _____________
Item Picture Description
A
Overview of Roof System - SPF
B
Water Outlets – Scuppers: Interior side –
Install alternating layers of acrylic gel and
one ply of reinforcing mesh to all scupper
flashings. Exterior side – Install urethane
caulking to perimeter of sheet metal
scupper.

B
Accepted / Initial: _____________
C
Delaminating Flashings: Cut off
delaminating/loose foam membrane. Apply
new foam, as needed, and install alternating
layers of brush-grade acrylic gel and one ply
of reinforcing fabric.

C
D
Blisters in Foam Membrane: Cut out
blistered membrane till solid adhesive is
obtained. Apply new foam, as needed.

Install 2-coat application of acrylic coating
over repair.

E
Stress Fractures in Foam Membrane: Cut
out stress fracture in membrane till solid
adhesive is obtained. Apply new foam, as
needed. Install 2-coat application of acrylic
coating over repair.

Accepted / Initial: _____________
F
Debris: Collect existing debris and dispose
of offsite.

TERMS AND CONDITIONS - ROOFING

1. Nature of Work. Roofing Constructors Inc, dba Western Roofing Service, (“Contractor”) shall furnish the labor and material to perform the work described herein or in the referenced contract documents. Contractor does not provide engineering, consulting or architectural services. It is the Owner’s responsibility to retain a licensed architect or engineer to determine proper design and code compliance. If plans, specifications or other design documents have been furnished to Contractor, Customer warrants that they are sufficient and conform to all applicable laws and building codes. Contractor is not responsible for loss, damage or expense due to defects in plans or specifications or building code violations unless such damage results from a deviation by Contractor from the contract documents. Contractor is not responsible for location of roof drains, adequacy of drainage, ponding on the roof or structural conditions.

2. Commencement of Work. Customer warrants that the structures on which Contractor is to work are in sound condition and capable of withstanding normal activities of roofing construction, equipment and operations. Contractor’s prosecution of the roof work indicates only that the surface of the deck appears satisfactory to Contractor to attach roofing materials. Contractor is not responsible for the construction, undulations or structural sufficiency of the roof deck or other trades’ work or design.

3. Asbestos and Toxic Materials. This proposal is based on Contractor’s not coming into contact with asbestos-containing or toxic materials. Contractor is not responsible for expenses, claims or damages arising out of the presence, disturbance or removal of asbestos-containing or toxic materials. Contractor shall be entitled to reasonable compensation for all additional expenses incurred as a result of the presence of asbestos-containing or toxic materials at the work site. Customer agrees to indemnify Contractor from and against any liability, damages, losses, claims, demands or citations arising out of the presence of asbestos or toxic materials at the work site.

4. Payment. Unless stated otherwise on the face of this proposal, Customer shall pay the contract price plus any additional charges for changed or extra work within ten (10) days of substantial completion of the Work. If completion of the Work extends beyond one month, Customer shall make monthly progress payments to Contractor by or before the fifth (5th) day of each month for the value of Work completed during the preceding month, plus the value of materials suitably stored for the project. All sums not paid when due shall earn interest at the rate of 1-1/2% per month. Contractor shall be entitled to recover from Customer costs of collection, including attorney's fees, resulting from Customer's failure to make proper payment when due. Contractor’s entitlement to payment is not dependent upon criteria promulgated by Factory Mutual Global, including wind uplift testing.

5. Right to Stop Work. The failure of Customer to make proper payment to Contractor when due shall, in addition to all other rights, constitute a material breach of contract and shall entitle Contractor, at its discretion, to suspend all work and shipments, including furnishing warranty, until full payment is made. The time period in which Contractor shall perform the work shall be extended for a period equal to the period during which the Work was suspended, and the contract sum to be paid Contractor shall be increased by the amount of Contractor’s reasonable costs of shut-down, delay and start-up.

6. Insurance. Contractor shall carry worker's compensation, automobile and commercial general liability insurance. Contractor will furnish a Certificate of Insurance, evidencing the types and amounts of its coverages, upon request. Customer shall purchase and maintain builder's risk and property insurance, including the labor and materials furnished by Contractor, covering fire, extended coverage, malicious mischief, vandalism and theft on the premises to protect against loss or damage to material and equipment and partially completed work until the job is completed and accepted. Moneys owed to Contractor shall not be withheld by reason of any damage or claim against Contractor covered by liability or property damage insurance maintained by Contractor or claims covered under builder’s risk insurance.

7. Additional Insured. If Customer requires and Contractor agrees to name Customer or others as additional insureds on Contractor’s liability insurance policy, Customer and Contractor agree that the naming of Customer or other parties as an additional insured is intended to apply to claims made against the additional insured to the extent the claim is due to the negligence of Contractor and is not intended to make the Contractor’s insurer liable for claims that are due to the fault of the additional insured.

8. Indemnification and Defense Claims. Western Roofing Service agrees to defend, indemnify and hold contracting entity harmless against claims, losses, damages and Accepted / Initial: _____________
expenses for bodily injury, sickness, disease or death or to injury to or destruction of personal property to the extent the claim, loss, damage or expense is caused by a negligent act or omission of Western Roofing Service, an employee of Western Roofing Service or anyone for whose acts Western Roofing Service is responsible. Indemnity obligation is limited to proportional liability. The indemnification requirements of this Section shall extend to claims occurring after this subcontract is terminated as well as while it is in force. Such indemnity provisions apply to the fullest extent permitted by law, regardless of passively negligent acts or omission of indemnified party, agents or employees.

Contractor shall not be obligate to indemnify anyone for claims arising from the active negligence, sole negligence, or willful misconduct. Contractor hereby elects to proceed under California Civil Code Sections 2782 (e.)(2) and/or 2782.05 (e.)(2), and further upon final resolution of any such Claim, Contractor shall be proportionally reimbursed for defense fees, and cost previously paid by Contactor. In no event shall indemnification by Contractor be greater than permitted under the statues or public policy of the State of California.

9. Interior Protection. Customer acknowledges that re-roofing of an existing building may cause disturbance, dust or debris to fall into the interior. Customer agrees to remove or protect property directly below the roof in order to minimize potential interior damage. Contractor shall not be responsible for disturbance, damage, clean up or loss to interior property that Customer did not remove or protect prior to commencement of roofing operations. Customer shall notify tenants of re-roofing and the need to provide protection underneath areas being re-roofed. Customer agrees to hold Contractor harmless from claims of tenants who were not so notified and did not provide protection.

10. Damages and Delays. Contractor will not be responsible for damage done to Contractor’s Work by others. Any repairing of the same by Contractor will be charged as an extra. Contractor shall not be liable for liquidated or delay damages due to a delay in completion of the Project unless the delay was caused by Contractor. Contractor shall not be responsible for loss, damage or delay caused by circumstances beyond its reasonable control, including but not limited to acts of God, accidents, fire, weather, vandalism, strikes, jurisdictional disputes, failure or delay of transportation, shortage of or inability to obtain materials, equipment or labor. In the event of these occurrences, Contractor’s time for performance under this proposal shall be extended for a time sufficient to permit completion of the Work.

11. Roof Projections. Contractor will flash all projections through roofing that are shown on the architectural plans provided to Contractor and that are in place prior to installation of roofing. Any penetrations through the roofing to be installed by Contractor not shown on the plans provided to Contractor prior to submittal of this proposal or required after installation of roofing shall be considered an order for extra work, and Contractor shall be compensated at its customary time and material rates.

12. Wind Loads or Uplift Pressures. Design Professional is responsible to design the work to be in compliance with applicable codes and regulations and to specify or show the work that is to be performed. Contractor is not responsible for design, including calculation or verification of wind-load design. To the extent minimum wind loads or uplift pressures are required, Contractor’s bid is based solely on manufacturer’s printed test results. Contractor itself makes no representation regarding wind uplift capacity and assumes no liability for wind uplift.

13. Backcharges. No backcharges or claims for payment of services or materials and equipment furnished by Customer to Contractor shall be valid unless previously authorized in writing by Contractor and unless written notice is given to Contractor within five (5) days of the event, act or omission which is the basis of the backcharge.

14. Electrical Safety. Owner warrants that there will be no live power lines on or near the roof servicing the building where Contractor will be working and that Owner will turn off any such power supplies to avoid an electrocution risk to Contractor’s employees. Contractor’s price is based upon there not being electrical conduit or other materials embedded within the roof assembly or attached directly to the underside or topside of the roof deck upon which Contractor will be working. Owner will indemnify Contractor from personal injury and other claims and expenses if Owner fails to turn-off power so as to avoid injury to Contractor’s personnel or resulting from the presence of concealed electrical conduit and live electrical power. Contractor is not responsible for costs of repair or damages, including disruption of service, resulting from damage to undisclosed or concealed electrical or other utility lines.

15. Availability of Site. Contractor shall be provided with direct access to the work site for the passage of trucks and materials and direct access to the roof. Contractor shall not be required to begin work until underlying areas are ready and acceptable to receive Contractor’s work and sufficient areas of roof deck are clear and available and free from snow, water or debris to allow for continuous full operation. The expense of any extra trips by Contractor to and from the job as a result of the job not being ready for the Work after Contractor has been notified to proceed will be charged as an extra.

16. Warranty. Contractor’s work will be warranted by Contractor in accordance with its standard warranty, which is made a part of this proposal and contract and incorporated by reference. A facsimile of Contractor’s standard warranty is attached or, if not, will be furnished upon request. Contractor SHALL NOT BE LIABLE FOR SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES. The acceptance of this proposal by the Customer signifies his agreement that this warranty shall be and is the exclusive remedy against Contractor. A manufacturer's warranty shall be furnished to Customer if a manufacturer's warranty is called for on the face of this proposal. It is expressly agreed that in the event of alleged defects in the materials furnished pursuant to this contract, Customer shall have recourse only against the manufacturer of such material.

17. Existing Conditions. Contractor is not responsible for leakage due to existing conditions through the existing roof or other portions of the building that have not yet been reroofed by Contractor.

18. Mold. Contractor and Owner are committed to acting promptly so that roof leaks are not a source of potential interior mold growth. Owner will make periodic inspections for signs of water intrusion and act promptly including prompt notice to Contractor if Owner believes there are roof leaks, to correct the condition. Upon receiving notice, Contractor will make roof repairs. The Owner is responsible for monitoring any leak areas and for indoor air quality. Contractor is not responsible for indoor air quality.

Owner shall hold harmless and indemnify Contractor from claims due to indoor air quality and resulting from a failure by Owner to maintain the building in a manner to avoid growth of mold. Customer agrees to indemnify and hold harmless Contractor from claims brought by tenants and third parties arising from mold growth.

19. Material Cost Escalation. Steel products, asphalt, polyisocyanurate and other roofing products are sometimes subject to unusual price volatility due to conditions that are beyond the control or anticipation of Contractor. If there is a substantial increase in these or other roofing products between the date of this proposal and the time when the work is to be performed, the amount of the contract may be increased to reflect the additional cost to the roofing Contractor, upon submittal of written documentation and advance notice.

20. Material References. Contractor is not responsible for the actual verification of technical specifications of product manufacturers; i.e., R-value or ASTM or UL compliance, but rather the materials used are represented as such by the material manufacturer.

21. Tolerances. All labor and materials shall be furnished in accordance with normal industry standards and industry tolerances for uniformity, color, variation, thickness, size, weight, finish and texture. Specified quantities are intended to represent an average over the entire roof area.

22. Fumes and Emissions. Customer acknowledges that odors and emissions from roofing products will be released and noise will be generated as part of the roofing operations to be performed by Contractor. Customer shall be responsible for interior air quality, including controlling mechanical equipment, HVAC units, intake vents, wall vents, windows, doors and other openings to prevent fumes and odors from entering the building. Customer is aware that roofing products emit fumes, vapors and odors during the application process. Some people are more sensitive to these emissions than others. Customer shall hold Contractor harmless from claims from third parties relating to fumes and odors that are emitted during the normal roofing process.

23. Oil-canning. Metal roofing and sheet metal flashing, especially lengthy flat-span sheet-metal panels, often will exhibit waviness, commonly referred to as “oil-canning.” The degree of oil-canning and the appearance of the panels will vary depending on factor such as the length and color of the panels, alloy, gauge, galvanizing process, substrate condition, and exposure to sunlight. Oil-canning pertains to aesthetics and not the performance of the panels and is not controlled by the roofing Contractor. The type of metal roofing panels/flashing specified can affect the degree of oil-canning. Contractor is not responsible for oil-canning or aesthetics. Oil-canning shall not be grounds to withhold payment or reject panels of the type specified.

24. Dispute Resolution. If a dispute shall arise between Contractor and Customer with respect to any matters or questions arising out of or relating to this Agreement or the Accepted / Initial: _____________
breach thereof, Contractor and Customer will seek to mediate the dispute. If mediation is not successful, arbitration shall be administered by and conducted in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association unless the parties mutually agree otherwise. This Agreement to arbitrate shall be specifically enforceable under the prevailing arbitration law. The award rendered by the arbitrators shall be final, and judgment may be entered upon it in any Court having jurisdiction thereof. Any legal claim against Contractor alleging any breach of this contract or negligence by Contractor must be initiated no later than two (2) years after Contractor performed the roofing installation covered by this contract. Collection matters may be processed through litigation or arbitration at the discretion of the Contractor.

California
 Free membership in co-op
 No user fee when purchasing
 Legally and competitively procured contract
 Saves time and money for customer by streamlining the competitive procurement process  No minimum or maximum purchase amounts
What is NCPA?
NCPA is a leading national government purchasing cooperative working to reduce the cost of goods and services by leveraging the purchasing power of public agencies in all 50 states. NCPA utilizes state of the art procurement resources and solutions that result in contracts that ensure all public agencies are receiving products and services of the highest quality at the lowest prices.

Who can use the NCPA?
There are over 90,000 agencies nationwide from both the public and nonprofit sectors that are eligible to utilize the NCPA program. These include, but are not limited to the following agency types:
 School Districts (including K-12, Charter schools, and Private K-12)  Higher Education (including Universities, Community Colleges, Private Colleges, and Technical / Vocational Schools)
 Cities
 Counties
 Local Government
 State Agencies
 Healthcare Organizations
 Church/Religious
 Nonprofit Corporations
What does a public agency do to participate?
All that is required is for your agency to register with NCPA at www.ncpa.us/Register. Once you have completed registration you will receive a confirmation email for your records Does it cost anything to participate with the NCPA?
No. There are no costs or obligations for your agency to participate with us. Registration is free and there are no volume minimums on purchases.

Can my agency use contracts without going out for solicitation? Yes. All NCPA contracts have been competitively solicited by a lead public agency. Each solicitation contains language that allows the contract to be used by other government agencies. State statutes allow one government agency to purchase from contracts competitively solicited by another government agency.

Who is NCPA’s lead public agency?
Region 14 ESC is NCPA's lead public agency. Region 14 ESC is a local governmental agency in the state of Texas, authorized by Chapter 8 of the Education Code. Section 8.008 states the center is considered to be a state agency and each employee is considered to be a state employee. For further information of Chapter 8 https://statutes.capitol.texas.gov/Docs/ED/htm/ED.8.htm.

What is NCPA’s solicitation and award process for contracts? NCPA works with Region 14 ESC, who as the lead public agency that competitively solicits national master contracts for use by all public agencies. Contracts are awarded based on quality, performance, and most importantly pricing. These contracts are established using the following process:

1. Region 14 ESC issues a competitive solicitation for a product or service on behalf of NCPA and all public agencies.

2. The solicitation is advertised nationally for a minimum of 30 days.

3. The solicitation contains language that allows the contract to be accessible nationally to public agencies in states whose laws allow for intergovernmental contract use (also known as "piggybacking" or "adopting")

4. Vendors respond to the solicitation with sealed responses that are recorded and publicly opened.

5. Region 14 ESC evaluates the responses based on "Identified Evaluation Criteria" and awards contracts.

Can I see documentation of the solicitation process associated with each competitively solicited contract?
NCPA provides all the due diligence documents needed on each individual vendor page under the Contract Docs tab. http://www.ncpa.us/Vendors/Tecta%20America to be transferred to the Vendor Pages.

How do I use a NCPA awarded vendor?
After you have registered with NCPA http://www.ncpa.us/Vendors/Tecta%20America to find a listing of all awarded vendors. Here you will find a great deal of information that will allow you to research and contact the vendor of your choosing so you can start working together. Billing is executed directly from the servicing vendor. No different than if you were using your own contracts.

Can I review the California state statues regarding cooperative purchasing? California
California Code
California Government Code
Title 1 General
Division 7 Miscellaneous
Chapter 5 Joint Exercise of Powers
Article 1 Joint Powers Agreements
§ 6500 Gov't.

As used in this article, "public agency" includes, but is not limited to, the federal government or any federal department or agency, this state, another state or any state department or agency, a county, county board of education, county superintendent of schools, city, public corporation, public district, regional transportation commission of this state or another state, or any joint powers authority formed pursuant to this article by any of these agencies.
§ 6502 Gov't.

If authorized by their legislative or other governing bodies, two or more public agencies by agreement may jointly exercise any power common to the contracting parties, even though one or more of the contracting agencies may be located outside this state. It shall not be necessary that any power common to the contracting parties be exercisable by each such contracting party with respect to the geographical area in which such power is to be jointly exercised. For purposes of this section, two or more public agencies having the power to conduct agricultural, livestock, industrial, cultural, or other fairs or exhibitions shall be deemed to have common power with respect to any such fair or exhibition conducted by any one or more of such public agencies or by an entity created pursuant to a joint powers agreement entered into by such public agencies.

Metric
Design Build
v/s
Design-Bid-Build
Unit Cost 6.1% Lower
Construction Speed 12% Faster
Delivery Speed 33.5% Faster
Cost Growth 5.2% Less
Schedule Growth 11.4% Less
Source: Construction Industry Institute (CII) Penn State research comprising 351 projects ranging from 5k to 2.5M square feet. The study includes varied project types and sectors
Tecta America’s Cooperative Purchasing Program
Tecta America’s cooperative purchasing contract with the National Cooperative Purchasing Alliance (NCPA) can be utilized by state and local governments, educational and healthcare institutions, and non-profit organizations to reduce costs and streamline processes related to new construction and maintenance. By partnering with Tecta, these entities can access competitively bid, pre-negotiated, pre-approved, volume-based pricing for a wide variety of renovation, repair, and construction projects. This contract can be utilized in all 50 states and U.S. territories.

Typical Bidding Process
275—325 days
Identify
Job
Design &
Specify Bid ReceiveProposals
Review
Proposals
Award
Project
Issue
PO
Begin
Construction
Issue Multiple
Change Orders
Repeat these steps if all bids are over budget.

Western Roofing CO-OP/JOC Process
Identify Receive Review Issue Begin
Less than 30 days on average
 Prequalified contractor services
 Access to lower cost construction services
 Reduced project start and delivery times
 Included design services when applicable
 Elimination of solicitation preparation,
review, and award process
 Confidence through ethical and transparent
procurement practices
Key Benefits of Cooperative Contracts:

With reduced project development costs,
a greater percentage of funds can be
allocated to the actual construction
portion of the project.

Tecta America is the BEST CHOICE for all your roofing needs.  Industry leader you can trust, with a proven track record of high-quality work  Largest union roofing contractor in the U.S.
 Certified by every major roofing system manufacturer
 Over 85 locations and 4,500 roofing technicians coast-to-coast  Ability to self-perform jobs of any magnitude, complexity, or logistical constraints  Expertise in construction and contract management; superior oversight and transparency  In-house design team for design-build projects
 Able to service, repair, or install complete envelope systems Contact Information:

Western Roofing Service A Tecta America Company, LLC.
15002 Wicks Blvd.

San Leandro, CA 94577
Wayne Robert
Office: (415) 913-9170

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Rejection of Claim for Damages Presented by Joey Kauth and Valarie Kauth Meeting Date: Thursday, January 5, 2022
From: Marissa Trejo, City Manager
Prepared by: Mercedes Garcia, Senior Administrative Analyst I. RECOMMENDATION:

It is recommended that the City Council reject the claim for damages presented by Joey Kauth and Valarie Kauth.

II. BACKGROUND:

Joey Kauth and Valarie Kauth filed a claim with the City of Coalinga (see attached) on November 17, 2022.

The claim was sent to George Hills Company for review. After review of the claim it was determined the City should rejected the claim for damages.

III. DISCUSSION:

George Hills Company advises that we reject the claim due to Government Code immunities for the City and its police officers for cases such as this. The Government Codes that apply are:

1. 820.4 A public employee is not liable for his act or omission, exercising due care, in the execution or enforcement of any law. Nothing in this section exonerates a public employee from liability for false arrest or false imprisonment.

2. 821.8 A public employee is not liable for an injury arising out of his entry upon any property where such entry is expressly or impliedly authorized by law. Nothing in this section exonerates a public employee from liability for any injury proximately caused by his own negligent or wrongful act or omission.

IV. ALTERNATIVES:

Accept the claim for the requested dollar amount (Staff does not recommend).

V. FISCAL IMPACT:

The fiscal impact to the General Fund will be determined by Council decision.

ATTACHMENTS:

File Name Description
Kauth_Joey_and_Kauth_Valarie_ClaimforDamages_.pdf Kauth Claim for Damages

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Code Enforcement Monthly Report for November 2022 Meeting Date: Thursday, January 05, 2023
From: Marissa Trejo
Prepared by: Yaneth Ibarra, Code Enforcement Officer
I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
November_2022.pdf Code Enforcement Report November 2022 November 2022 Notices Pending Cited Completed
Broken Fence
Broken Window
Low Hanging Dead Trees 2 2
Fence +6ft
Furniture
Grafitti
In-Op Vehicles 5 1 4
Junk Trash Debris 4 1 3
Mud Spill
Over Grown Weeds
Over Hanging Palm Trees
Pool Maintance
Roosters and Chickens
RV on the street 1 1
RV on Unimproved Surface
Junk Alley 3 3
Trash Cans in front of yard 2 2
Vehicles on Lawn 2
Vehicle Abatement 20 1 15
Vehicles on Unimproved Surface 2
Unlicensed Business
Utility Trailer 1 1
Total 42 2 1 31
72 Hour Parking Warning 10 3 6 7
Vehicle Tows 4
Water Conservation 10 1
Code Enforcement Activity

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Swearing In of Re-Elected Councilmember Adam Adkisson, Newly Elected Councilmember Nathan Vosburg, and Appointed Councilmember Lonnie Hedgecock
Meeting Date: Thursday, January 5, 2023
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
NoAttachments Available

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Discussion, Direction and PotentialAction regarding Reorganization of the City Council
Meeting Date: Thursday, January 5, 2023
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

There is no staff recommendation.

II. BACKGROUND:

III. DISCUSSION:

This item is generally placed on the agenda after new City Councilmembers are sworn in.

Council members will nominate and vote on a new Mayor and Mayor Pro Tem who will serve in those roles until the next reorganization which will occur during the next election or at the request of the Council.

IV. ALTERNATIVES:

There is no alternative. This is a required action since the Mayor position and Mayor Pro Tem position are currently vacant.

V. FISCAL IMPACT:

There is a minimal financial impact to the City to order business cards, update signatories, etc. The cost has been included in the budget for this fiscal year and is expected to be less than $300.

ATTACHMENTS:

File Name Description
NoAttachments Available

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY Subject: Discussion, Direction and PotentialAction related to the 2022/2023 Water Year and Water Conservation Efforts including Revisiting the Current Water Restrictions Meeting Date: Thursday, January 5, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

Staff does not have any recommendations at this time as this is an update as of December 15, 2022 related to the water situation. This items allows the Council to consider and discuss current watering restrictions and adjust as they deem necessary as this given time. Additionally, Councilman Ramirez requested a future agenda item to discuss current water restrictions.

II. BACKGROUND:

The City of Coalinga is entering its final few months of the 22/23 water year where we are tracking to land right at the target amount of 3,677 AF of water which includes the 600 AF of water the City purchased in October. Staff is currently working with DWR on the grant agreement for the $1.2 Million grant to cover the cost of the 600 AF water purchase. In addition, staff has met with DWR on two other occasions to discussion future courses of action to create a more sustainable surface water supply in drought years. These discussions have been extremely productive and staff will continue to update the Councilas these meetings progress.

Currently the City has the following water restrictions in place (Per Resolution No. 4108 as amended):

Water Conservation Emergency Restrictions
Residential (including rural residential) Watering – No watering of turf/grass in the front yard. Trees and shrubs may be watered enough to keep them alive.

All other residential landscaping shall be held to ONE DAY PER WEEK (MONDAYS) watering schedule.

Commercial/Industrial/Institutional Watering
No watering on non-functional turf is permitted (per Governor’s Executive Order). All other ONE day per week (MONDAYS).

No restaurants or other public place which serves food shall serve drinking water to any customer unless expressly requested by the customer.

Hand-held hose washing is strictly prohibited for sidewalks, walkways, driveways, parking areas, patios, porches and verandas. However, hand-held hoses may be used at anytime so long as there is a shut off nozzle (ie. watering trees in front yard).

Decorative fountains must recirculate water.

Penalties
Warning, $100, $500, $1,000
III. DISCUSSION:

At this time staff has only received one letter from USBR, in November, regarding the 23/24 water year. They are once again preparing for the continuation of drought conditions. Although the 2022 water year was for the most part wetter than the previous two years, the period 2020-2022 was the worst three-year drought period on record; and both Federaland State water storage reservoirs will starting the 2023 Water Year near historic lows.

Since this letter was issued California has seen a good amount of rainfall however, we need to see this trend continue though the beginning of 2023 and into spring. Since we are still in the 22/23 water year which ends February 28, 2023, staff is not recommending any changes to the current water restrictions that are in place (as mentioned above) and plans to continue updating the City Councilat each meeting on the water situation, status of grant applications, discussions with DWR and as things change/evolve provide information that willassist in the decision making process as we move into the 23/24 water year.

IV. ALTERNATIVES:

None at this time at staff does not have any recommendations in this report.

Council may choose to discuss and/or change the current water restrictions.

V. FISCAL IMPACT:

None at this time.

ATTACHMENTS:

File Name Description
RESO#4108_Continuing_Water_Conservation_Emergency__Updating_Water_Shortgage_Regs___Auth_Purchase_of_Water_080422_.pdf Resolution No.
4108 - Water
Conservation
Measures

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Recommendation for the City Council to Approve a Contingency Drought Water Rate and Authorize the Issuance of Rate Increase Notice Meeting Date: Thursday, January 5, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

City council is recommended to approve staff to issue a Proposition 218-compliant notice to all rate payers to increase water rates in the event drought continues through summer 2023. The proposed rates are only in the event of continued shortage of water supply and provide mechanisms to collect only the additional revenue needed to cover expenses and the bond covenant. Details of the drought rates will be presented at the January 5, 2023 City Council meeting.

II. BACKGROUND:

Existing water rates were set in October 2020, as approved by Resolution No. 3849, dated October 15, 2020, based on a rate study by Dan Bergmann of IGS. Those rates were set in place for five years. In November 2022, water rates were increased eight percent pursuant to that rate study. Even with drought this past year, the existing rates appear to have been adequate to cover expenses and meet the debt service covenant for the fiscal year ending June 30, 2022 (FYE22), and adequate to cover FYE23, made possible mainly by grant money from the state government to purchase the more expensive non-USBR water.

The City of Coalinga is solely dependent on surface water supply from California Aqueduct. The City’s water supply must come from USBR under its long-term agreement or from a limited list of USBR-approved contractors that may have water to sellat the going market price. This means that the extent of required conservation for Coalinga is based primarily on contractually available water, as opposed to ground water supply or local reservoir levels, as may be the case with other water utilities. Further, 21 percent of the City’s water is delivered to the combination of Pleasant Valley State Prison and Coalinga State Hospital, both of which have limited opportunity for added conservation. The result of these various factors is the need to plan contingency drought rates if the drought continues through 2023 because the October 2020 rate structure will not be adequate.

III. DISCUSSION:

Working with Dan Bergmann of IGS, Drought Contingency Rates are proposed, plus a surcharge mechanism in the event more expensive non-USBR water is purchased again. The request is that these rates be preapproved by City Counciland properly noticed to water customers such that if pre-described conditions are met, the rates will be implemented. This process is timely now such that noticing can happen later in January to allow the Drought Contingency Rates to be effective as early as April 1, 2023, before extensive summer irrigation begins. The City’s water year begins March 1, 2023. However, staff may not know available volumes from USBR untilApril 2023 and may not know if water can be purchased until later summer. Finally, the intent is that the drought costs will be assigned to the volume component only, and to leave the fixed monthly charges based on meter charged unchanged.

First, a return to a new normal is deemed to be 4,000 AF available from USBR as described below. “Normal: 4,000 AF Supply”
This means USBR provides 4,000 AF or more to the City, which would be 300 AF more than the volume taken during the last year. If so, the October 2020 rates should be adequate for at least one more year through June 2024.

Next, the conditions for the Contingency Drought Rates are:
“Mild Winter: 3,440 AF Supply”
This represents a continuation of conservation consistent with late-summer 2022 where residents are prohibited from front lawn watering, along with other conservation measures and aggressive enforcement.

Availability of 3,440 AF could be the result of mild, but not wet winter. In the event of a “Mild Winter,” overall rates would need to be increased an average of eight percent, or roughly 16 percent applied to the volume component only, to maintain adequate revenue to cover expenses and meet the debt service covenant. This drought rate would end June 30, 2024.
“Extreme Drought, Public Health and Safety: 2,740 AF”
Extreme Drought could be the result of a dry winter with USBR providing only Public Health and Safety (PHS) volumes, pursuant to USBR calculation methods. The basis for 2,740 is PHS except the 30 percent conservation for PVSP and CSH as been added back in because no further conservation is assumed at those facilities, therefore the result is 2,525 AF + 215 AF = 2,740 AF.

In the event of Extreme Drought, overall rates would need to be increased and average of 12 percent, or roughly 24 percent applied to the volume component only, to maintain adequate revenue to cover expenses and meet the debt service covenant. This drought rate would end June 30, 2024.

Extrapolating Rates for Intermediate Drought Scenarios
If water is available between “Normal” and ”Extreme Drought” volumes, including any additional purchased water explained below, staff proposes to extrapolate the rates charged to meet the conditions of an intermediate scenario.

In addition to the rates resultant from “Mild Winter” or “Extreme Drought,” (or an intermediate condition) the city council may elect to approve purchase of additional water as in 2022 to increase the amount of water available.
“Purchased Water Surcharge”
In the event city councilapproves purchase of more-expensive, non-USBR Contract water, the added cost of the water above the USBR contract cost will be divided by projected system water billed volumes over the next year, then included as a surcharge to each customer based on specific customer water volumes. In the event grant money is again available, the surcharge would not be needed.

IV. ALTERNATIVES:

The alternative is to not to implement a drought rate structure; however not doing so with drought conditions continuing or worsening will mean the Water Enterprise does not meet its bond rate covenant and will suffer financial losses.

V. FISCAL IMPACT:

The fiscal impact of the proposed contingency drought rates and water purchase surcharge is to generate adequate revenue to meet the bond rate covenant and keep the water enterprise healthy. The drought rates are set primarily to maintain adequate revenue to cover fixed costs to operate the water system, not to increase revenue.

ATTACHMENTS:

File Name Description
NoAttachments Available

Coalinga City CouncilJanuary 5, 2023

Coalinga City Council
January 5, 2023