MINUTES
CITY COUNCIL/SUCCESSOR
AGENCY/PUBLIC FINANCE AUTHORITY
MEETING AGENDA
June 1, 2023
1. CALL TO ORDER 6:00PM
Council Members Present: Horn, Adkisson, Vosburg, Hedgecock Others Present: City Manager Marissa Trejo, City Attorney Mario Zamora, Assistant City Manager Sean Brewer, Chief of Police Jose Garza, Financial Services Director Mai Vang, City Treasurer Dawn Kahikina, Administrative Analyst Mercedes Garcia (via Zoom), Fire Chief Greg DuPuis, Public Works and Utilities Coordinator Larry Miller, and City Clerk Shannon Jensen Council Members Absent: Ramirez
Others Absent: None
Changes to the Agenda: City Manager Marissa Trejo announced the following changes to the Agenda:
None
Motion by Adkisson, Second by Horn to Approve the Agenda for the meeting of June 1, 2023. Motion Approved by 4/0 Roll-Call Majority Vote. (Ramirez - Absent)
2. AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS
1. Employee of the Month for May 2023 - Kristi Ramsey, Secretary to the Chief of Police Chief of Police Jose Garza presented Kristi Ramsey with an Employee of the Month certificate for May 2023.
2. Presentation of Senate Resolution Honoring Councilman Adkisson, Presented by Councilman Vosburg
Councilman Vosburg presented a Resolution from Senator Hurtado's office honoring Councilman Adkisson.
3. Presentation of a Key to the City to Councilman Adkisson for his Leadership during COVID-19, Presented by Councilman Vosburg
Councilman Vosburg presented Councilman Adkisson with a Key to the City for his leadership during COVID-
19. Minutes - June 1. 2023
4. Proclamation of Honorary City of Coalinga Flag, Presented by CHUSD World History Teacher Kolbe Gillette
Coalinga-Huron Unified School District World History Teacher Kolbe Gillette introduced students Silvia and Samantha who presented an honorary City of Coalinga flag designed by their class.
Mayor Horn called for a 15-minute recess to present Councilman Adkisson with a farewell cake.
3. CITIZEN COMMENTS
The following individual(s) spoke under Citizen Comments.
Gloria Hensley spoke unfavorably of the roads in the City stating that they are in poor condition.
Barbara Rodriguez spoke regarding the number of cats roaming the City and their kittens. More often than not the mother is off finding food and will return. She requested the City look into fining those who pick up kittens without contacting the animal shelter first. Ms. Rodriguez also spoke favorably of Councilman Adkisson and his time on the City Council.
Francisco Ramirez of Hanford spoke favorably of Councilman Adkisson and his time on the City Council.
Cheyne Strawn of Hanford spoke favorably of Councilman Adkisson and his time on the City Council and his leadership during the Covid-19 pandemic.
Trevant Mann, local photographer, suggested staff look into opening a VR room. These rooms are very popular with low overhead.
Robin Scott spoke favorably of Councilman Adkisson and his time on the City Council.
Scott Netherton provided an update on the success of the 2023 Horned Toad Derby.
Patricia Matthews, Mayor for the City of Lemoore, spoke favorably of Councilman Adkisson and his time on the City Council.
Former Mayor Ron Lander spoke favorably of Councilman Adkisson and his time on the City Council.
Vanessa Huttenlocker spoke favorably of Councilman Adkisson and his time on the City Council.
Mary Jones spoke favorably of Councilman Adkisson and his time on the City Council.
Scott Netherton spoke favorably of Councilman Adkisson and his time on the City Council and presented him with a plaque from many of the businesses in town honoring him for his leadership during the Covid-19 pandemic.
The following individual(s) submitted written comments):
None
Minutes - June 1, 2023
4. PUBLIC HEARINGS
None
CONSENT CALENDAR
1. Approve MINUTES - May 18, 2023 (Workshop: City Council Vacancy - District 1)
2. Approve MINUTES - May 18, 2023
3. Check Register: 04/01/2023 - 04/30/2023
4. Informational Only: Dog Park Update
5. Informational Only: Animal Shelter Update
Mayor Horn pulled Item No. 5.4 for discussion.
City Manager Marissa Trejo provided an overview of the item.
6. Informational Only: Ramsey Park Update
Mayor Horn pulled Item No. 5.5 for discussion.
City Manager Marissa Trejo provided an overview of the item.
7. Rescind Resolution No. 3947 Adopting a Municipal Utility Billing & Collection Policy and Adopt Resolution No. 4160 Amending a Municipal Utility Billing and Collection Policy
8. Adopt Resolution No. 4161 Adopting a Budget for Fiscal Year 2023-2024
9. Adopt Resolution No. SA-344 Adopting a Budget for Fiscal Year 2023-2024
10. Adopt Resolution No. PFA 23-01 Adopting a Budget for Fiscal Year 2023-2024
11. Adopt Resolution No. 4162 Annual Gann Appropriation Limit for Fiscal Year 2023-2024
12. Adopt Resolution No. 4158 Ad Valorem FY 2023-2024 Property Tax Assessment for Public Safety Employees of the City of Coalinga
13. Adopt Resolution No. 4159 Approving a List of Projects to be Funded by SB 1: The Road Repair and Accountability Act and Further Authorizing a Budget Expense in the Amount of $446,621.00 to Execute the List of Projects Funded by SB 1 in the 2023/2024 Fiscal Year
14. Adopt Resolution No. 4163 Amending the City of Coalinga's Downtown Design Guidelines related to Improving Vacant Lots in the Downtown Overlay
15. Waive Second Reading and Adopt Ordinance No. 860 related to Distance Requirements for Smoke Shops from Sensitive Uses
Minutes - June 1, 2023
16. Approve Purchase of Required Materials to Install Synthetic Turf as a Part of the Dog Park Rehabilitation
17. Direct Staff to Add an Affordability Resources Section to City Website
18. Direct City Manager to Establish a Youth in Government Wall in City Hall Lobby
19. Authorize City Manager to Execute a Contract with Superior Court of California, Fresno County, to provide Available Court Connection and Electronic Support Services (ACCESS) in the City of Coalinga
20. Direct City Manager to Conduct or Assign Newly Elected or Appointed City Officials for Orientation to Review Responsibilities Associated with Role
21. Authorize Assistant City Manager to Enter into a Construction and Reimbursement Agreement with Coalinga Huron Unified School District related to the Cherry Land Reconstruction Project
22. Consideration of Bid Award for the Pleasant Avenue Water Main Replacement Item No. 5.12 was Added to the Agenda from the Special Agenda during Changes to the Agenda.
Motion by Adkisson, Second by Horn to Approve Consent Calendar Item Nos. 5.1 through 5.22. Motion Approved by 4/0 Roll-Call Majority Vote. (Ramirez - Absent)
6. ORDINANCE PRESENTATION, DISCUSSION AND POTENTIAL ACTION ITEMS
1. Presentation and Discussion related to the Draft Cycle 6 Multi-Jurisdictional Housing Element Sean Brewer, Assistant City Manager
Assistant City Manager Sean Brewer gave a brief overview of the item and introduced the Placeworks consulting team.
Cynthia, from Placeworks, presented the draft Multi-Jurisdictional Housing Element.
Motion by Vosburg, Second by Horn to Approve Submission of the City's Cycle 6 Multi-Jurisdictional Housing Element to the State Department of Housing and Community Development (HCD). Motion Approved by 3/1 Roll-Call Majority Vote. (Adkisson voted No) (Ramirez - Absent) Discussion, Direction and Potential Action regarding Filling Remaining Vacant Appointments for District 1 and District 5 of the City of Coalinga Public Safety/City Beautification/Code Enforcement /Animal Control Transparency and Accountability Committee Marissa Trejo, City Manager
City Manager Marissa Trejo gave a brief overview of the item, stating that Dawn Kahikina has also expressed interest in serving.
Motion by Adkisson, Second by Horn to Appoint Ron Ramsey to Represent District 5 on the City of Coalinga Public Safety/City Beautification/Code Enforcement/Animal Control Transparency and Accountability Committee. Motion Approved by 4/0 Roll-Call Majority Vote. (Ramirez - Absent) Minutes - June 1, 2023
Consensus of the Council is to Table Discussion of Filling the Remaining Vacant Appointment to Represent District 1 on the City of Coalinga Public Safety/City Beautification/Code Enforcement/Animal Control Transparency and Accountability Committee until Newly Appointed District 1 Councilmember Roger Schindler takes his Seat on the Council. Remaining District 1 Applicants shall be used to Fill any Remaining Vacancies for District 3.
3. Discussion and Direction to Staff relating to Amending Setback Requirements for Reverse Corner Lots
Sean Brewer, Assistant City Manager
Assistant City Manager Sean Brewer gave a brief overview of the item, stating this was requested as a Future Agenda Item by Councilman Adkisson.
Consensus of the Council is to Table the Item until Newly Appointed District 1 Councilmember Roger Schindler takes his seat on the Council.
4. Discussion, Direction and Potential Action regarding Replacing Dais Chairs in Council Chambers Marissa Trejo, City Manager
City Manager Marissa Trejo gave a brief overview of the item, stating this was requested as a Future Agenda Item by Mayor Pro-Tem Ramirez.
Motion by Hedgecock, Second by Vosburg to Approve the Replacement of the Council Chamber Dais Chairs with the Purchase of 8 Serta Comfort i6000 Series Chairs in Brown (Item No. 4983432), or Chair No. 5, for a Total Cost of $4,824. Motion Approved by 4/0 Roll-Call Majority Vote. (Ramirez - Absent)
7. ANNOUNCEMENTS
City Manager's Announcements:
City Manager Marissa Trejo announced that "Fridays with Fire" will start on Friday, June 16, 2023, with a Fire Station Tour.
Council Member's Announcements:
None
Mayor's Announcements:
None
8. FUTURE AGENDA ITEMS
Mayor Horn requested a Future Agenda Item to introduce members of the Transparency and Accountability committees at a Future Council Meeting once all vacancies have been filled.
9. CLOSED SESSION
1. CONFERNECE WITH LABOR NEGOTIATORS - Government Code 54957.6. CITY NEGOTIATORS: City Manager, Marissa Trejo and City Attorney, Mario Zamora. EMPLOYEE (ORGANIZATION): Coalinga's International Association of Firefighters and Coalinga Non-Sworn Public Safety Personnel
Minutes - June 1, 2023
2. REAL PROPERTY NEGOTIATIONS - Government Code Section 54956.8. CONFERENCE WITH REAL PROPERTY NEGOTATIORS. PROPERTY: ANP 073-020-58S located in Fresno County off of Palmer Avenue. CITY NEGOTIATORS: City Manager, Marissa Trejo; Assistant City Manager Sean Brewer and City Attorney, Mario Zamora. NEGOTIATING PARTIES: David Wood. UNDER NEGOTIATION: Price and Terms of Payment
10. CLOSED SESSION REPORT
None
11. ADJOURNMENT 7:35 PM
APPROVED:
Jaries Horn, Mayor
ATTEST:
slumn Alum
Shannon Jensen, City Clerk
July 6, 2023
Date
Minutes - June 1. 2023