CITY COUNCIL/SUCCESSOR
AGENCY/PUBLIC FINANCE AUTHORITY
MEETINGAGENDA
September 7, 2023
6:00 PM
The Mission of the City of Coalinga is to provide for the preservation of the community character by delivering quality, responsive City services, in an efficient and cost-effective manner, and to develop, encourage, and promote a diversified economic base in order to ensure the future financial stability of the City for its citizens.
Notice is hereby given that the City Council will hold a Meeting, on September 7, 2023 in the City Council Chambers located at 155 West Durian, Coalinga, CA. Persons with disabilities who may need assistance should contact the City Clerk at least 24 hours prior to this meeting at 935-1533 x113. Anyone interested in translation services should contact the City Clerk at least 24 hours prior to the meeting at 935-1533 x113. The Meeting will begin at 6:00 p.m. and the agenda will be as follows:
1. CALL TO ORDER
1. Pledge of Allegiance
2. Changes to the Agenda
3. Council's Approval of Agenda
2. AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS (NONE)
3. CITIZEN COMMENTS
This section of the agenda allows members of the public to address the City Council on any item within the jurisdiction of the Council. Members of the public, when recognized by the Mayor, should come forward to the lectern, identify themselves and use the microphone. Comments are normally limited to three (3) minutes. In accordance with State Open Meeting Laws, no action will be taken by the City Council this evening and all items will be referred to staff for follow up and a report.
Citizen Comments submitted in writing to the City Clerk by 5:00pm on the day of the City Council meeting shall be distributed to the City Council and included in the record, however they will not be read.
4. PUBLIC HEARINGS (NONE)
5. CONSENT CALENDAR
1. Approve MINUTES - August 17, 2023
2. Check Register: 07/01/2023 - 07/31/2023
3. Information Only: July 2023 Crime Report
4. Information Only: City of Coalinga Website Traffic Analytics
5. Consideration of Bid Award for Coalinga Dirt Alley Paving Phase II Project
6. Authorize the Police Department to Lease Two New Patrol Vehicles Through the Enterprise Lease Program
7. Authorize Assistant City Manager to Execute a Task Order with Blais & Associates to Provide Grant Management Support Services for City’s AMI and Turf Replacement Program Grant Award under the Urban Drought Relief Grant Program
8. Approve Amended Agreement for Consulting Services between City of Coalinga and Interstate Gas Services, Inc. for Utility-Related Consulting Services
9. Approve Award to Western Roofing Inc for Expansion Joint Removal and Replacement on the City Hall Roof
10. Consideration of Bid Award for WWTP Radio Field Grading Project
11. Approve Memorandum of Understanding (MOU) between City of Coalinga and Coalinga Public Safety Non-Sworn Union
12. Approve Memorandum of Understanding (MOU) between City of Coalinga and The International Association of Firefighters, AFL-CIO, Local 2305
13. Adopt Resolution No. 4179 Revising Police Technician I/II/III Job Description
14. Adopt Resolution No. 4180 Approving Administrative Services Supervisor Job Description
15. Code Enforcement Monthly Report for June 2023
6. ORDINANCE PRESENTATION, DISCUSSION AND POTENTIAL ACTION ITEMS
1. Discussion, Direction and Potential Action regarding the Authorization to Upgrade the Access Control Systems at the Police Department, Water Treatment Plant and Public Works Yard
Jose Garza, Chief of Police
2. Discussion, Direction and Potential Action to Adopt Resolution No. 4177 and Resolution No. 4178 related to Support and Implementation of "Timely Use of Funding" as Required by AB1012 for Candidate Federal Transportation Act, Cycle III Projects for Congestion Mitigation Air Quality Grant Program (CMAQ), Surface Transportation Block Grant Program (STBG), and new Carbon Reduction Grant Program
Sean Brewer, Assistant City Manager
3. Discussion and Direction regarding Signage for Home Businesses Marissa Trejo, City Manager
7. ANNOUNCEMENTS
1. City Manager's Announcements
2. Councilmembers' Announcements/Reports
3. Mayor's Announcements
8. FUTURE AGENDA ITEMS
9. CLOSED SESSION (NONE)
10. CLOSED SESSION REPORT
Closed Session: A "Closed" or "Executive" Session of the City Council, Successor Agency, or Public Finance Authority may be held as required for items as follows: personnel matters; labor negotiations; security matters; providing instructions to real property negotiators; legal counsel regarding pending litigation; and protection of records exempt from public disclosure.
Closed session will be held in the Administration Building at 155 W. Durian Avenue and any announcements or discussion will be held at the same location following Closed Session.
11. ADJOURNMENT
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Approve MINUTES - August 17, 2023
Meeting Date: Thursday, September 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Shannon Jensen, City Clerk
I. RECOMMENDATION:
II. BACKGROUND:
III. DISCUSSION:
IV. ALTERNATIVES:
V. FISCAL IMPACT:
ATTACHMENTS:
File Name Description
MINUTES_For_Approval_081723.pdf Minutes - August 17, 2023 Minutes – August 17, 2023
MINUTES
CITY COUNCIL/SUCCESSOR
AGENCY/PUBLIC FINANCE AUTHORITY
MEETING AGENDA
August 17, 2023
1. CALL TO ORDER 6:01 PM
Council Members Present: Horn, Vosburg, Schindler
Others Present: City Manager Marissa Trejo, City Attorney Mario Zamora, Assistant City Manager Sean Brewer, Police Commander Sean Young, Financial Services Director Mai Vang, City Treasurer Dawn Kahikina, Administrative Analyst Mercedes Garcia (via Zoom), Fire Chief Greg DuPuis, Public Works and Utilities Coordinator Larry Miller and City Clerk Shannon Jensen Council Members Absent: Ramirez and Hedgecock
Others Absent: Chief of Police Jose Garza
Changes to the Agenda: City Manager Marissa Trejo announced the following changes to the Agenda:
None
Motion by Vosburg, Second by Horn to Approve the Agenda for the meeting of August 17, 2023. Motion Approved by 3/0 Roll-Call Majority Vote. (Hedgecock and Ramirez – Absent)
2. AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS
1. 2023 Quarterly Report, Quarter 1 and Quarter 2, Mid Valley Disposal District Manager Isacc Kulikoff and Programs Manager for South Valley Operations Thomas Hamond presented the 2023 Quarter 1 and Quarter 2 reports. Mr. Hamon announced Mid Valley Disposal would be holding their Fall Clean-up event on Saturday, November 4, 2023.
2. 2023 Quarterly Report, Quarter 2, Gimme Love
George Anderson presented the Gimme Love Quarter 2 report.
Minutes – August 17, 2023
3. CITIZEN COMMENTS
The following individual(s) spoke under Citizen Comments:
Hilda Crawford announced that the Coalinga-Huron Library District, along with the Coalinga Chamber of Commerce, will be holding their Fall Festival on Sunday, September 3rd and Sunday, September 17th between 11:00am – 5:00pm. On Sunday, September 3rd will be their Blood Drive between 11am – 4pm. The event will take place along the Coalinga Plaza. Mrs. Crawford urges anyone interested in being a vendor during the event to contact the Library or visit the Library’s website for more information.
George Anderson of the Gimme Love Animal Shelter announced that they will be having their annual Haunted House beginning Friday, October 27, 2023 through Sunday, October 29, 2023 and urges the public to come by.
Tina Griswold-Yadon of Yeadon’s Gold Star Wellness and Ruth Thurman announced that they are putting on a Blanket Drive to help our local community. Please drop off your donated blankets to Sea, Sky and Shelter located at 192 E. Elm Avenue, Suite 103. The blankets will be passed out on Sunday, November 19, 2023, between 11:00am – 1:00pm. Sea, Sky and Shelter also host periodic rummage sales, clothing exchange and Prom Closet. Please drop off any donated items to the shop.
The following individual(s) submitted written comment(s):
None
4. PUBLIC HEARINGS
None.
5. CONSENT CALENDAR
1. Approve MINUTES – August 3, 2023
2. Information Only – Status Update on Clock Tower
3. Information Only – Review of City’s Peddler Ordinance Councilman Vosburg pulled Item No. 5.3 for discussion.
City Manager Marissa Trejo provided a brief overview of the item, stating there are currently no active peddler permits issued. Mrs. Trejo urged concerned citizens to contact the Police Department’s non-emergency number (559-935-1525) or the City’s Code Enforcement Officer (559-935-1533 x141) to report peddlers.
4. Waive Second Reading and Adopt Ordinance No. 861 related to Planning Application CDA 22-02 – 256 E. Polk Street
5. Adopt Resolution No. 4174 Approving the Battalion Chief Job Description
6. Adopt Resolution No. 4175 Amending the Fire Captain Job Description Minutes – August 17, 2023
7. Adopt Resolution No. 4176 Approving Fire Mid-Management Pay Scale
8. Direct Staff to Obtain Cost Estimates to Make Crime Statistics Available on City Website for Public Information
9. Approve Survey Language and Direct Assistant City Manager to Distribute Survey related to Elm Ave Rehabilitation Project with Complete Streets Elements including a Road Diet – ITEM UPDATE Councilman Vosburg pulled Item No. 5.9 for discussion.
Assistant City Manager Sean Brewer provided a brief overview of the item, explaining that the lanes on Elm Avenue, from Cherry Lane to 5th Street, will be reduced from 4 lanes to 2 lanes with one lane traveling in each direction. The survey shall be created using google forms and will distributed on social media and the City’s website.
10. Authorize Submission of Grant Applications under Congestion Mitigation and Air Quality (CMAQ), Surface Transportation Block Grant (STBG) and Carbon Reduction Grant Programs
11. Authorize City Manager to Sign a Letter of Opposition on behalf of the City Council Opposing SB 423 (Weiner) – By-Right Housing Approvals: Multi-Family Housing Developments: SB 35 (Chapter 366, Statutes of 2017) Expansion
12. Authorize City Manager to Sign a Letter of Opposition, Unless Amended, on behalf of the City Council Opposing AB 309 (Lee) – Social Housing Program
13. Direct City Manager to Solicit Public Input on City’s Website and Make Recommended Changes to be Reported to Council for Consideration and Approval
Councilman Vosburg pulled Item No. 5.9 for discussion.
City Manager Marissa Trejo gave a brief overview of the item, explaining that staff would implement a 30-day review period for citizens to make recommended changes that can be made to the City’s website. Posts will be made on the City’s Facebook page and staff will be including a message at the bottom of the utility bills.
Anyone interested may send an email with their recommendations to [email protected] or they may drop off recommendations at City Hall. Clarifying changes to the website will be made internally, however any recommended additions will be brought back to the Council for formal consideration and approval.
14. Approve Health Policy and Management Consulting Services Renewal with Health Management Associates and Participating Cities
15. Approve Release of Request for Statement of Interest and Qualifications to Perform Airport Planning, Environmental and Consulting Services for the Coalinga Municipal Airport Motion by Schindler, Second by Vosburg to Approve Consent Calendar Item Nos. 5.1 through 5.15. Motion Approved by a 3/0 Roll-Call Majority Vote. (Hedgecock and Ramirez – Absent) Minutes – August 17, 2023
6. ORDINANCE PRESENTATION, DISCUSSION AND POTENTIAL ACTION ITEMS
1. Discussion and Direction regarding Natural Gas Rates Dan Bergmann, IGService
Dan Bergmann of IGService presented the current outlook on the City’s natural gas rates. Based on lower than anticipated gas costs for the 2023-2024 winter, Mr. Bergmann recommends a 20% reduction in the current natural gas rate effective September 1, 2023. Rates shall be revisited in August 2024 for recommendations for the proceeding year.
Motion by Vosburg, Second by Horn to Adopt Resolution No. 4173 Approving the Decrease of Natural Gas Rates as a Result of Lower Wholesale Gas Prices. Motion Approved by a 3/0 Roll-Call Majority Vote. (Hedgecock and Ramirez – Absent)
2. Discussion, Direction and Potential Action related to Permitting Small Accessories Structures within the Required Setbacks of Reverse Corner Lots
Sean Brewer, Assistant City Manager
Assistant City Manager Sean Brewer gave a brief overview of the item.
Councilman Schindler spoke in favor of allowing small accessory structures that do not require a permit within the setbacks on reverse corner lots and such shall be required to be placed behind a 6-foot fenced in area.
Staff shall initiate the Zoning Text Amendment process where the item will be brought to the Planning Commission before being returned to the Council for final approval.
Consensus of the Council is for Staff to Initiate the Zoning Text Amendment Process with the Planning Commission to Allow Small Accessory Structures that Do Not Require a Permit within the Setbacks on Reverse Corner Lots and that such Structures shall be Required to be Placed Behind a 6-Foot Fenced in Area.
3. Discussion, Direction and Potential Action regarding Authorizing Battalion Chief Positions Marissa Trejo, City Manager
City Manager Marissa Trejo gave a brief overview of the item.
Motion by Horn, Second by Schindler to Approve Three (3) Battalion Chief Positions to Replace the Recent Vacancy of the Division Chief Position. Motion Approved by a 3/0 Roll-Call Majority Vote. (Hedgecock and Ramirez – Absent)
7. ANNOUNCEMENTS
City Manager’s Announcements:
City Manager Marissa Trejo announced that the City is hosting Remote Video Proceedings through Fresno County Superior Court in the City Hall Council Chambers every Wednesday morning from 8:30am to noon.
Mrs. Trejo urged the community to utilize the program when needed otherwise we are likely to lose the services. Types of assistance provided include but are not limited to obtain general information regarding case(s); place a case on calendar to be heard the same day or a future date; and provide various forms to be Minutes – August 17, 2023
completed and submitted. Types of cases that can be heard include infraction cases (arraignments and court trials).
Mayor Horn requested flyers be posted at high traffic businesses to assist with getting the word out.
Mrs. Trejo stated flyers can be posted around town. The note will be included in the message box on the utility bills, the information is included on the City’s website and the Fresno County Superior Court’s website, as well as the City’s Facebook page. Mary Jones has also included an article in the paper.
Council Member’s Announcements:
Councilman Vosburg stated that he has received various reports of an increased number of minors riding ATVs on City streets at a high rate of speed.
Mayor Horn asked if the law still required ATVs to be pushed or trailered? Police Commander Sean Young confirmed the vehicle code does in fact require ATVs to be pushed or trailered.
Mayor’s Announcements:
Mayor Horn announced that school started and everything seems to be going very well.
8. FUTURE AGENDA ITEMS
Mayor Horn requested a Future Agenda Item to research the ability and potential cost savings of providing customers paperless alternative for their utility bills.
Councilman Vosburg requested a Future Agenda Item for Staff to post a Press Release on the legal use and operation of ATVs. He also requested the item include an enforcement mechanism when the City receives complaints. He would also like more patrols of these areas.
9. CLOSED SESSION
1. REAL PROPERTY NEGOTIATIONS – Government Code Section 54956.8. CONFERENCE WITH REAL PROPERTY NEGOTIATORS. PROPERTY: APN: 072-154-02 located in the City of Coalinga on E. Glenn St. CITY NEGOTIATORS: City Manager, Marissa Trejo, Assistant City Manager, Sean Brewer; and City Attorney Mario Zamora. NEGOTIATING PARTIES: Patel Shushilaben Ambelal Trustee. UNDER NEGOTIATION: Price and Terms of Payment
2. REAL PROPERTY NEGOTIATIONS – Government Code Section 54956.8. CONFERNCE WITH REAL JPROPERTY NEGOTIATORS. PROPERTY: APN: 072-127-22 located in the City of Coalinga on the SE Corner of Elm Avenue and 5th Street. CITY NEGOTIATORS: City Manager, Marisa Trejo and City Attorney, Mario Zamora. NEGOTIATING PARTIES: Jagdish Singh. UNDER NEGOTIATION: Price and Terms of Payment.
3. CONFERNECE WITH LABOR NEGOTIATORS – Government Code 54957.6. CITY NEGOTIATORS: City Manager, Marissa Trejo and City Attorney, Mario Zamora. EMPLOYEE (ORGANIZATION): Coalinga’s International Association of Firefighters and Coalinga Non-Sworn Public Safety Personnel
Minutes – August 17, 2023
10. CLOSED SESSION REPORT
None
11. ADJOURNMENT 7:30 PM
APPROVED:
___________________________________
James Horn, Mayor
ATTEST:
___________________________________
Shannon Jensen, City Clerk
___________________________________
Date
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Check Register: 07/01/2023 - 07/31/2023
Meeting Date: Thursday, September 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Yasmin Gonzalez, Financial Services Supervisor I. RECOMMENDATION:
II. BACKGROUND:
III. DISCUSSION:
IV. ALTERNATIVES:
V. FISCAL IMPACT:
ATTACHMENTS:
File Name Description
2023-07_Check_Register_Cover_Sheet_for_Council.pdf Check Register Cover Sheet - July 2023 2023-07_Expense_Approval_Rpt.pdf Check Register - July 2023 EXPENSES: 7/1/2023 through 7/31/2023
ACCOUNTS PAYABLE:
Month Ending: 7/31/2023 Registers: # 72232 - #72445 $ 1,978,926.99 PAYROLL:
Pay Period Ending: 7/2/2023 Payroll Check # 18728-18729 4,197.25 $ Pay Date: 7/7/2023 Direct Deposit 197,833.20 $
Cash Outs/Separations: 7/7/2023 Payroll Check # 18730-18731 7,398. $ 83 Payroll Total: 209,429.28 $
Pay Period Ending: 7/16/2023 Payroll Check # 18733-18735 1,588.64 $ Pay Date: 7/21/2023 Direct Deposit 197,560.19 $
Cash Outs/Separations: 7/21/2023 Payroll Check # 18736 3,107.68 $ Payroll Total: 202,256.51 $
TOTAL CHECK REGISTERS THROUGH: 7/31/23 2,390,612.78 $
CHECK REGISTER
COUNCIL MEETING OF
Thursday, September 7, 2023
8/23/2023 4:07:36 PM Page 1 of 32
Expense Approval Report
City of Coalinga By Payment Number
Payment Dates 7/1/2023 - 7/31/2023
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
72232 7/6/2023 Metropolitan Life 02539 Insurance Company 2,082.61 0005234 Metlife payment 7/1/2023 950-000-32300 2,082.61 72233 7/11/2023 CB&T Columbus Bank & Trust 461.53 1176
0005203 Dependent Care 950-000-34500 38.46
0005217 Unreimbursed Medical 950-000-34500 423.07
72234 7/11/2023 City Employee Contrib. Assoc. 65.00 1205 0005204 CECA Dues 950-000-33000 65.00
72235 7/11/2023 Coalinga Firefighters 1223 950.00
0005205 Fire Union Dues 950-000-33300 850.00
0005210 Fire Union Dues 950-000-33300 100.00
72236 7/11/2023 Coalinga Peace Officer's Association 905.76 1228 0005208 Mastagni Law Firm 950-000-33200 297.50
0005211 CPOA Dues 950-000-33200 297.50
0005212 PORAC Dues 950-000-33200 310.76
72237 7/11/2023 Franchise Tax Board 1384 150.00
0005206 FTB Sacramento 950-000-34010 150.00
72238 7/11/2023 International City Management Association Retirem 02709 ent Corportation 8,097.05 0005197 457 ICMA EE$ / ER% 950-000-32100 1,362.10
0005198 457 ICMA $$ Gen 950-000-32100 360.00
0005199 457 ICMA % General 950-000-32100 6,374.95
72239 7/11/2023 Legal Shield 1586 224.16
0005207 Pre-Paid Legal Shield 950-000-34060 224.16
72240 7/11/2023 New York Life Insurance 02043 504.02
0005209 New York Life 950-000-32400 504.02
72241 7/11/2023 SEIU Local 521 - Dues W/H 747.28 1820
0005213 SEIU COPE 950-000-33000 30.00
0005214 SEIU Dues 950-000-33000 717.28
72242 7/13/2023 A 2 Z Towing 1002 1,070.00
004830 07/23 PD Unit #C17 Towed from Kingsburg 101-413-88100 490.00 004831 07/23 PD Prius Towed from Clovis Lic BW23W59 101-413-88100 580.00 72243 7/13/2023 Alliant Insur 1037 ance Services 3,987.00 2336841 06/23 AIR FY 2023-2024 Annual Liability Coverage 101-435-90010 3,987.00 72244 7/13/2023 American Office Solutions, LLC 1,946.33 02386 21042 07/23 FD IT Data Backup 101-416-88040 165.08
21043 07/23 PD August 2023 Service Charge 101-413-88040 1,781.25 72245 7/13/2023 CD-Data, Inc. 02197 5,997.00
8846-6-2023 07/23 CD ParcelQuest Annual Subscription 101-404-86030 1,999.00 8846-6-2023 07/23 ADMIN ParcelQuest Annual Subscription 101-405-86030 1,999.00 8846-6-2023 07/23 FIN ParcelQuest Annual Subscription 501-406-86030 799.60 8846-6-2023 07/23 FIN ParcelQuest Annual Subscription 502-406-86030 699.65 8846-6-2023 07/23 FIN ParcelQuest Annual Subscription 503-406-86030 459.77 8846-6-2023 07/23 FIN ParcelQuest Annual Subscription 504-406-86030 39.98 72246 7/13/2023 Cintas Corporation #3 02594 760.74
4160770270 7/23 CD Employee Uniforms & Mats W7/06 101-404-70100 6.57 Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 2 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
4160770270 7/23 SC Employee Uniforms & Mats W7/06 101-431-70100 18.73 4160770270 7/23 BLDG Employee Uniforms & Mats W7/06 101-432-84030 308.88 4160770270 7/23 PW Employee Uniforms & Mats W7/06 101-440-70100 75.84 4160770270 7/23 PW Employee Uniforms & Mats W7/06 107-422-70100 47.46 4160770270 7/23 WP Employee Uniforms & Mats W7/06 501-503-70100 71.07 4160770270 7/23 PW Employee Uniforms & Mats W7/06 501-508-70100 47.47 4160770270 7/23 PW Employee Uniforms & Mats W7/06 502-510-70100 47.47 4160770270 7/23 WWP Employee Uniforms & Mats W7/06 503-520-70100 71.07 4160770270 7/23 PW Employee Uniforms & Mats W7/06 503-521-70100 47.46 4160770270 7/23 SS Employee Uniforms & Mats W7/06 504-535-70100 18.72 72247 7/13/2023 CivicPlus, Inc. 02061 3,632.42
265314 07/23 CC FY 2023-2024 Website Fees 101-401-86030 1,452.98 265314 07/23 PW FY 2023-2024 Website Fees 107-422-86030 544.86 265314 07/23 WP FY 2023-2024 Website Fees 501-503-86030 272.43 265314 07/23 PW FY 2023-2024 Website Fees 501-508-86030 272.43 265314 07/23 PW FY 2023-2024 Website Fees 502-510-86030 544.86 265314 07/23 WWP FY 2023-2024 Website Fees 503-520-86030 272.43 265314 07/23 PW FY 2023-2024 Website Fees 503-521-86030 272.43 72248 7/13/2023 Energy Worldnet, Inc. 1335 2,349.00
BD0013544 07/23 PW Annual OQ Service (09/1/2023-09/01/202 502-510-86030 2,349.00 72249 7/13/2023 Family Healing Center 1354 1,000.00
301 07/23 PD FHC Services/Stipend 101-413-88100 1,000.00 72250 7/13/2023 Kings County Glass 1561 1,503.40
I078653 07/23 PD Prius Windshield Replaced Lic 1514002 101-413-84060 1,368.40 I078673 07/23 PD Prius Windshield Replaced Lic BW23W59 101-413-84060 135.00 72251 7/13/2023 O'Reilly Automotive, Inc. 1692 24.85
4316-452461 07/23 PD Light Bulb Unit #C24 101-413-84060 18.33 4316-452462 07/23 PD Light Bulb Unit #C18 101-413-84060 6.52 72252 7/13/2023 Pinnacle Public Finance Inc 147,263.20 02586 37531 07/23 FD Fire Equipment Lease Payment #4 101-416-97061 142,000.00 37531 07/23 FD Fire Equipment Lease Payment #4 101-416-97062 5,263.20 72253 7/13/2023 Stephen Griswold 02567 207.00
INV191 07/23 FD Fire Extinguisher Certifications 101-416-75060 207.00 72254 7/13/2023 Stericycle, Inc. 02694 153.78
3006531196 07/23 FD EMS Sharps Waste Disposal 117-416-84070 153.78 72255 7/13/2023 Tim Braly 1923 678.92
616019 07/23 PD Henry Rifle-JFairbanks 101-413-98040 678.92 72256 7/13/2023 Tyler Technologies, Inc. 69,306.57 1943 025-423247 06/23 FIN Annual SaaS Fees (07/01/23-6/30/24) 101-406-88040 1,122.68 025-423247 06/23 PW Annual SaaS Fees (07/01/23-6/30/24) 107-422-88040 898.14 025-423247 06/23 FIN Annual SaaS Fees (07/01/23-06/30/24) 501-406-88040 2,806.69 025-423247 06/23 FIN Annual SaaS Fees (07/01/23-06/30/24) 502-406-88040 2,806.69 025-423247 06/23 FIN Annual SaaS Fees (07/01/23-06/30/24) 503-406-88040 2,806.69 025-423247 06/23 FIN Annual SaaS Fees (07/01/23-06/30/24) 504-406-88040 561.34 025-423247 06/23 RDA Annual SaaS Fees (07/01/23-6/30/24) 820-610-88040 224.54 025-423855 06/23 FIN Annual SaaS Fees (07/01/23-06/30/24) 101-406-88040 5,807.98 025-423855 06/23 PW Annual SaaS Fees (07/01/23-06/30/24) 107-422-88040 4,646.38 025-423855 06/23 FIN Annual SaaS Fees (07/01/23-06/30/24) 501-406-88040 14,519.95 025-423855 06/23 FIN Annual SaaS Fees (07/01/23-06/30/24) 502-406-88040 14,519.95 025-423855 06/23 FIN Annual SaaS Fees (07/01/23-06/30/24) 503-406-88040 14,519.95 025-423855 06/23 FIN Annual SaaS Fees (07/01/23-06/30/24) 504-406-88040 2,903.99 025-423855 06/23 RDA Annual SaaS Fees (07/01/23-06/30/24) 820-610-88040 1,161.60 Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 3 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
72257 7/13/2023 Unwired Broadband 02185 251.99
INV01688663 07/23 WP Internet Service 501-503-72030 251.99 72258 7/13/2023 US Bank 1962 4,400.00
6969247 06/23 RDA Administrative Fees (06/01/23-05/31/24) 820-610-96500 4,400.00 72259 7/13/2023 US Bank Corporate Payment Center 1,458.16 1944 CC USBFDMAY-09 05/23 FD Paradise Point-Wellness Lodging Rodriquez 101-416-75030 988.16 USBFDMAY-09 05/23 FD EB Wellness- Conference Reg Rodriquez 101-416-75030 470.00 72260 7/13/2023 Westlands Water District 1,376.68 1996
928913 07/23 WP 2023 Benefit Assessment 501-503-88100 1,376.68 72261 7/13/2023 AM Consulting En 02320 gineers, Inc. 12,710.00 2023-168 06/23 PW Sewer CollecƟon Sys CondiƟon Assessmen 503-521-98904 12,710.00 72262 7/13/2023 Amazon Capital Services, Inc. 194.76 02388 1GCW-D1K4-MJ36 06/23 FIN Office Supplies 101-406-70010 5.84 1GCW-D1K4-MJ36 06/23 FIN Office Supplies 501-406-70010 77.90 1GCW-D1K4-MJ36 06/23 FIN Office Supplies 502-406-70010 68.17 1GCW-D1K4-MJ36 06/23 FIN Office Supplies 503-406-70010 38.95 1GCW-D1K4-MJ36 06/23 FIN Office Supplies 504-406-70010 3.90 72263 7/13/2023 American Office Solutions, LLC 10,693.06 02386 20848 03/23 PD Thermal Printer 101-413-88040 755.58
20848 03/23 FD Station Alerting System 307-401-98579 1,802.78 20967 11/22 CC Go To Phone Sys Installation & Training 101-401-88040 514.29 20967 11/22 BLDG Go To Phone Sys Installation & Training 101-404-88040 1,028.57 20967 11/22 CM Go To Phone Sys Installation & Training 101-405-88040 514.29 20967 11/22 FIN Go To Phone Sys Installation & Training 101-406-88040 30.86 20967 11/22 HR Go To Phone Sys Installation & Training 101-408-88040 524.57 20967 11/22 PD Go To Phone Sys Installation & Training 101-413-88040 1,028.57 20967 11/22 HR Go To Phone Sys Installation & Training 107-422-88040 20.57 20967 11/22 PW Go To Phone Sys Installation & Training 107-422-88040 102.86 20967 11/22 HR Go To Phone Sys Installation & Training 117-416-88040 123.43 20967 11/22 FD Go To Phone Sys Installation & Training 307-401-98579 1,028.57 20967 11/22 HR Go To Phone Sys Installation & Training 501-406-88040 41.14 20967 11/22 FIN Go To Phone Sys Installation & Training 501-406-88040 411.43 20967 11/22 PW Go To Phone Sys Installation & Training 501-503-88040 154.29 20967 11/22 HR Go To Phone Sys Installation & Training 501-508-88040 61.71 20967 11/22 HR Go To Phone Sys Installation & Training 501-508-88040 72.00 20967 11/22 PW Go To Phone Sys Installation & Training 501-508-88040 102.86 20967 11/22 FIN Go To Phone Sys Installation & Training 502-406-88040 360.00 20967 11/22 HR Go To Phone Sys Installation & Training 502-406-88040 41.14 20967 11/22 HR Go To Phone Sys Installation & Training 502-510-88040 72.00 20967 11/22 PW Go To Phone Sys Installation & Training 502-510-88040 257.14 20967 11/22 FIN Go To Phone Sys Installation & Training 503-406-88040 205.71 20967 11/22 HR Go To Phone Sys Installation & Training 503-406-88040 15.43 20967 11/22 PW Go To Phone Sys Installation & Training 503-520-88040 205.71 20967 11/22 HR Go To Phone Sys Installation & Training 503-520-88040 30.86 20967 11/22 PW Go To Phone Sys Installation & Training 503-521-88040 205.71 20967 11/22 HR Go To Phone Sys Installation & Training 503-521-88040 10.29 20967 11/22 FIN Go To Phone Sys Installation & Training 504-406-88040 20.57 20967 11/22 HR Go To Phone Sys Installation & Training 504-406-88040 5.14 20967 11/22 HR Go To Phone Sys Installation & Training 820-610-88040 10.29 20982 02/23 PD Replacement Cameras 101-413-88040 800.00 20992 05/23 Station Alerting Sysytem 307-401-98579 127.89 20999 05/23 PD Techinical Services 101-413-88040 6.81
72266 7/13/2023 Aramark Services, Inc 1068 269.13
5031157490 03/23 PD Jail Blankets 101-413-70380 269.13
Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 4 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
72267 7/13/2023 Billingsley Tire Service 1112 7,156.28
281087 06/23 PD Vehicle Maintenance 101-413-84060 512.47 281117 06/23 PW (1) New Tire Unit #70 101-440-84060 58.82 281117 06/23 PW (1) New Tire Unit #70 501-508-84060 58.82 281117 06/23 PW (1) New Tire Unit #70 502-510-84060 58.82 281117 06/23 PW (1) New Tire Unit #70 503-521-84060 58.82 281222 06/23 FD EMS Glow Plugs Unit #M254 117-416-84060 348.54 281327 06/23 PD 2023 Pruis Oil Change 101-413-84060 70.28 281342 06/23 PD Vehicle Maintenance Unit #C1 101-413-84060 794.81 281348 06/23 PD Vehicle Maintenance Unit #C15 101-413-84060 1,997.19 281359 06/23 PD Vehicle Maintenance Unit #C20 101-413-84060 331.33 281513 06/23 FD EMS Oil Change Unit #M252 117-416-84060 617.28 281533 06/23 PD Vehicle Maintenance Unit #C27 101-413-84060 1,693.35 281544 06/23 PW (2) New Tires Unit #92 501-508-84060 185.25 281544 06/23 PW (2) New Tires Unit #92 502-510-84060 185.25 281544 06/23 PW (2) New Tires Unit #92 503-521-84060 185.25 72268 7/13/2023 Blais & Associates, Inc. 1115 2,490.75
BA_5780_2023 06/23 PW Grant Research & Support 501-508-88130 830.25 BA_5780_2023 06/23 PW Grant Research & Support 502-510-88130 830.25 BA_5780_2023 06/23 PW Grant Research & Support 503-521-88130 830.25 72269 7/13/2023 Brian Corley 02504 8,996.20
23-061501 06/23 WP Calibrate Ammonia Sensors 501-503-84020 1,050.00 23-061503 06/23 WP Raw Water Pump Repair 501-503-84020 275.00 23-062402 06/23 WP Calibrate Flow Meters at Oil King 501-503-84020 1,050.00 23-062403 06/23 WP P-17 Motor Malfunction Repair 501-503-84020 202.50 23-062404 06/23 WP New Radio Signal 501-503-84020 5,368.70 23-062801 06/23 WP Calibrate N.W. Rosemount 501-503-84020 1,050.00 72270 7/13/2023 California Building Standards Commission 124.20 1141 0005237 06/23 BLDG Standards Report 4th Qrt April-June 23 101-000-10500 124.20 72271 7/13/2023 California Business Machines 388.37 1142 326938 06/23 CC Copier Maint. Agreement 101-401-84010 0.15 326938 06/23 PW Copier Maint. Agreement 101-404-84010 3.97 326938 06/23 CD Copier Maint. Agreement 101-404-84010 7.42 326938 06/23 FIN Copier Maint. Agreement 101-404-84010 4.88 326938 06/23 ADMIN Copier Maint. Agreement 101-405-84010 41.23 326938 06/23 FIN Copier Maint. Agreement 101-406-84010 0.09 326938 06/23 HR Copier Maint. Agreement 101-408-84010 5.38 326938 06/23 HR Copier Maint. Agreement 101-408-84010 12.20 326938 06/23 PD Copier Maint. Agreement 101-413-84010 64.62 326938 06/23 FD Copier Maint. Agreement 101-416-84010 36.94 326938 06/23 PW Copier Maint. Agreement 107-422-84010 9.93 326938 06/23 HR Copier Maint. Agreement 107-422-84010 0.48 326938 06/23 HR Copier Maint. Agreement 117-416-84010 2.87 326938 06/23 FIN Copier Maint. Agreement 501-406-84010 1.26 326938 06/23 HR Copier Maint. Agreement 501-406-84010 0.94 326938 06/23 FIN Copier Maint. Agreement 501-406-84010 65.09 326938 06/23 HR Copier Maint. Agreement 501-503-84010 1.43 326938 06/23 WP Copier Maint. Agreement 501-503-84010 3.00 326938 06/23 HR Copier Maint. Agreement 501-508-84010 1.67 326938 06/23 PW Copier Maint. Agreement 501-508-84010 1.99 326938 06/23 HR Copier Maint. Agreement 502-406-84010 0.96 326938 06/23 FIN Copier Maint. Agreement 502-406-84010 1.11 326938 06/23 FIN Copier Maint. Agreement 502-406-84010 56.95 326938 06/23 PW Copier Maint. Agreement 502-510-84010 7.94 326938 06/23 HR Copier Maint. Agreement 502-510-84010 1.67 326938 06/23 FIN Copier Maint. Agreement 503-406-84010 32.54 326938 06/23 FIN Copier Maint. Agreement 503-406-84010 0.63 Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 5 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
326938 06/23 HR Copier Maint. Agreement 503-406-84010 0.36 326938 06/23 WWP Copier Maint. Agreement 503-520-84010 0.15 326938 06/23 PW Copier Maint. Agreement 503-520-84010 9.93 326938 06/23 HR Copier Maint. Agreement 503-520-84010 0.72 326938 06/23 HR Copier Maint. Agreement 503-521-84010 0.24 326938 06/23 PW Copier Maint. Agreement 503-521-84010 5.96 326938 06/23 FIN Copier Maint. Agreement 504-406-84010 0.06 326938 06/23 HR Copier Maint. Agreement 504-406-84010 0.12 326938 06/23 FIN Copier Maint. Agreement 504-406-84010 3.25 326938 06/23 HR Copier Maint. Agreement 820-610-84010 0.24 72274 7/13/2023 Caltrol, Inc. 02548 4,545.96
CD99154199 05/22 WP Repair Limitorq Motor 2022 501-503-84020 1,343.00 CD99164636 10/22 WP Repair Limitorq Motor 2022 501-503-84020 3,202.96 72275 7/13/2023 Cintas Corporation #3 02594 423.67
4159982590 06/23 SVC Employee Uniforms & Mats W6/28 101-431-70100 18.89 4159982590 06/23 BLDG Employee Uniforms & Mats W6/28 101-432-84030 72.66 4159982590 06/23 PW Employee Uniforms & Mats W6/28 101-440-70100 76.48 4159982590 06/23 PW Employee Uniforms & Mats W6/28 107-422-70100 47.84 4159982590 06/23 WP Employee Uniforms & Mats W6/28 501-503-70100 22.69 4159982590 06/23 PW Employee Uniforms & Mats W6/28 501-508-70100 47.85 4159982590 06/23 PW Employee Uniforms & Mats W6/28 502-510-70100 47.85 4159982590 06/23 WWP Employee Uniforms & Mats W6/28 503-520-70100 22.69 4159982590 06/23 PW Employee Uniforms & Mats W6/28 503-521-70100 47.84 4159982590 06/23 SS Employee Uniforms & Mats W6/28 504-535-70100 18.88 72276 7/13/2023 Clovis Polycon, Inc. 1217 1,629.63
54867 06/23 PW Fusion Training Class 502-510-86010 1,629.63 72277 7/13/2023 Coalinga Hardware 1224 115.71
817851 06/23 WWP Fly Traps 503-520-70140 88.92
818024 06/23 PW Coupler for Hose 101-440-84050 9.31
818302 06/23 PW Sandlewood Park Play Area Repairs 101-440-84050 7.55 818344 06/23 WWP Hitch Pin 503-520-70140 9.93
72278 7/13/2023 College of The Sequoias 1236 605.00
368 05/23 PD Perishable Skills Training THenderson 101-413-86010 480.00 376 05/23 PD Drug/Alcohol Training BKaiser 101-413-86010 125.00 72279 7/13/2023 DataProse, Inc. 1271 4,429.99
3P72542 06/23 FIN Natural Gas Notice Insert 501-406-70040 205.33 3P72542 06/23 FIN Natural Gas Notice Insert 502-406-70040 179.66 3P72542 06/23 FIN Natural Gas Notice Insert 503-406-70040 118.06 3P72542 06/23 FIN Natural Gas Notice Insert 504-406-70040 10.27 DP2302657 05/23 API Annual Fee 501-406-70030 200.00
DP2302657 05/23 Postage Used 501-406-70030 865.26
DP2302657 05/23 Search & Viewbill 501-406-70040 27.23
DP2302657 May 2023 Regular Bills 501-406-70040 435.19
DP2302657 05/23 NCOALINK 501-406-70040 9.00
DP2302657 05/23 Monthly Service Fee 501-406-70040 30.00 DP2302657 05/23 Postage Used 502-406-70030 757.10
DP2302657 05/23 API Annual Fee 502-406-70030 175.00
DP2302657 05/23 NCOALINK 502-406-70040 7.88
DP2302657 May 2023 Regular Bills 502-406-70040 380.79
DP2302657 05/23 Search & Viewbill 502-406-70040 23.82
DP2302657 05/23 Monthly Service Fee 502-406-70040 26.25 DP2302657 05/23 Postage Used 503-406-70030 497.52
DP2302657 05/23 API Annual Fee 503-406-70030 115.00
DP2302657 05/23 Search & Viewbill 503-406-70040 15.66
DP2302657 May 2023 Regular Bills 503-406-70040 250.23
Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 6 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
DP2302657 05/23 NCOALINK 503-406-70040 5.18
DP2302657 05/23 Monthly Service Fee 503-406-70040 17.25 DP2302657 05/23 API Annual Fee 504-406-70030 10.00
DP2302657 05/23 Postage Used 504-406-70030 43.26
DP2302657 05/23 NCOALINK 504-406-70040 0.44
DP2302657 05/23 Search & Viewbill 504-406-70040 1.36
DP2302657 05/23 Monthly Service Fee 504-406-70040 1.50
DP2302657 May 2023 Regular Bills 504-406-70040 21.75
72281 7/13/2023 Department of Conservation 101.36 1285
0005236 06/23 SMIP 4th Qrt Report (April-June 2023) 101-000-10400 101.36 72282 7/13/2023 Department of Justice 1288 1,876.98
664866 06/23 PD April-June 2023 CLETS 101-413-88100 1,876.98 72283 7/13/2023 Donabedian - Hannah Architecture 3,600.00 02693 2023-022 06/23 Cottage Home Program Site Plan Design 815-609-88100 3,600.00 72284 7/13/2023 Encore Textile Services, LLC 524.60 02580 EFRE-00080509 06/23 FD EMS Linens 117-416-75020 524.60
72285 7/13/2023 Fresno County Sheriff 1407 334.96
SO20712 07/23 PD RMS/JMS/CAD May 2023 101-413-88100 334.96 72286 7/13/2023 Frisch Engineering, Inc. 02091 4,057.50 11089-2011b 05/23 WP SCADA Engineering Services 501-503-98441 4,057.50 72287 7/13/2023 Geotab USA, Inc. 02379 98.75
IN343505 06/23 PW GPS for Street Sweeper & ATVs 101-440-88100 59.25 IN343505 06/23 SS GPS for Street Sweeper & ATVs 504-535-88100 39.50 72288 7/13/2023 Gimme Love Animal Shelter 11,800.00 02192 440 06/23 PD Animal Shelter Svcs 101-415-88100 1,800.00 440 06/23 PD Animal Shelter Annual Fee 101-415-88100 10,000.00 72289 7/13/2023 Global Diving & Salvage, Inc. 17,395.00 02757 135602 05/23 WP Oil King/NW Reservoir Dive Inspections 501-503-88100 17,395.00 72290 7/13/2023 Heather McCoy 02325 1,000.00
1546 06/23 PD Victim START Exam Cs23-1177 101-413-90070 1,000.00 72291 7/13/2023 HR Electric 1479 390.90
I230531531 05/23 WWP Install Power for Aerators 1 & 4 503-520-84020 390.90 72292 7/13/2023 L.N. Curtis & Sons 1571 248.57
INV713842 06/23 FD Wildland Pants 101-416-70102 248.57
72293 7/13/2023 Linde Gas & Equipment Inc. 1,303.98 02570 36915167 06/23 FD EMS Oxygen 117-416-75000 1,308.73
CM0000467 05/23 FD EMS Credit Duplicate Payment Inv 206063 117-416-75000 -4.75 72294 7/13/2023 Manesco Corporation 1615 9,200.00
4680 06/23 PW Gas Leak Survey 502-510-88100 9,200.00
72295 7/13/2023 Measurement Control Systems, Inc. 8,939.58 02064 236607 06/23 PW Gas Meters & Regulator 502-510-98071 8,939.58 72296 7/13/2023 Michael K. Nunley & Associates, Inc. 30,626.91 02329 102590 05/23 WP Filter Beds 501-503-98441 257.50
102845 06/23 WP RW Intake Screen Replacement 501-503-98441 2,620.06 102846 06/23 WP Washwater Tank Rehabillitation 501-503-98441 7,116.01 102847 06/23 WP Hydroxide Storage & Injection System 501-503-88100 7,015.45 102848 06/23 WP Washwater Tank Rehabilitation 501-503-98441 13,617.89 Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 7 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
72297 7/13/2023 Moreno's Plumbing 1655 375.94
003954 05/23 BLDG 148 W Elm Water Leak Repair 101-432-84030 375.94 72298 7/13/2023 Mountain Valley Pest Control, Inc. 110.00 1661 112171 02/23 WP Pest Control Services 501-503-84030 65.00 112275 03/23 WP Pest Control Services 501-503-84030 45.00 72299 7/13/2023 NTU Technologies, Inc. 56,724.00 1690
12419 06/23 WP PROTEK 301 501-503-70220 56,724.00
72300 7/13/2023 ODP Business Solutions, LLC 1,289.79 02615 306038574001 06/23 PD Magnetic Dots 101-413-70010 45.21 318712315001 06/23 FIN Label Writer 101-406-70010 3.58
318712315001 06/23 FIN Label Writer 501-406-70010 47.72 318712315001 06/23 FIN Label Writer 502-406-70010 41.76 318712315001 06/23 FIN Label Writer 503-406-70010 23.86 318712315001 06/23 FIN Label Writer 504-406-70010 2.39
319356208001 06/23 PW Office Supplies 501-508-70010 57.29 320575328001 06/23 CC Toner, Paper, Highlighter & Sticky Notes 101-401-70010 271.59 320575328001 06/23 CD Paper, Highlighter & Sticky Notes 101-404-70010 54.08 320575328001 06/23 ADMIN Office Supplies 101-405-70010 507.11 320575328001 06/23 HR Paper, Highlighter & Sticky Notes 101-408-70010 27.58 320575328001 06/23 BLDG Lysol Wipes 101-432-84030 19.42 320575328001 06/23 PW Paper, Highlighter & Sticky Notes 107-422-70010 11.89 320575328001 06/23 FD EMS Paper, Highlighter & Sticky Notes 117-416-70010 6.49 320575328001 06/23 FIN Paper, Highlighter & Sticky Notes 501-406-70010 2.16 320575328001 06/23 WP Paper, Highlighter & Sticky Notes 501-503-70010 14.05 320575328001 06/23 PW Paper, Highlighter & Sticky Notes 501-508-70010 14.60 320575328001 06/23 FIN Paper, Highlighter & Sticky Notes 502-406-70010 2.16 320575328001 06/23 PW Paper, Highlighter & Sticky Notes 502-510-70010 14.60 320575328001 06/23 FIN Paper, Highlighter & Sticky Notes 503-406-70010 0.82 320575328001 06/23 WWP Paper, Highlighter & Sticky Notes 503-521-70010 12.43 320575328001 06/23 PW Paper, Highlighter & Sticky Notes 503-521-70010 0.54 320575328001 06/23 FIN Paper, Highlighter & Sticky Notes 504-406-70010 0.27 320575328001 06/23 RDA Paper, Highlighter & Sticky Notes 820-610-70010 0.54 320579665001 06/23 CE Office Supplies 101-405-70010 14.47 320579666001 06/23 CE Office Supplies 101-405-70010 10.89 320937775001 06/23 PD Memo Pads 101-413-70010 19.52
320938230001 06/23 PD Staples, Paper Pad & Phone Rests 101-413-70010 62.77 72302 7/13/2023 O'Reilly Automotive, Inc. 1,283.65 1692 4316-44692 06/23 PD Vehicle Maintenance Supplies Prius #1 101-413-84060 83.58 4316-450102 06/23 PW PWR Inverter Unit #22 107-422-84060 122.60 4316-450102 06/23 PW Mirror Head Unit #44 501-508-84060 17.43 4316-450102 06/23 PW PWR Inverter Unit #22 501-508-84060 122.60 4316-450102 06/23 PW PWR Inverter Unit #22 502-510-84060 122.59 4316-450102 06/23 PW Mirror Head Unit #44 502-510-84060 17.43 4316-450102 06/23 PW Mirror Head Unit #44 503-521-84060 17.42 4316-450102 06/23 PW PWR Inverter Unit #22 503-521-84060 122.59 4316-450232 06/23 SC Drop Light & Socket Holders for Shop 101-431-70060 56.63 4316-451030 06/23 PD New Floor Mat Unit #C237 101-413-84060 77.00 4316-451030 06/23 SC Hand Cleaner for Shop 101-431-70060 34.85 4316-451030 06/23 PW Minin Bulubs Unit #57 101-440-84060 23.64 4316-451030 06/23 PW Circuit Breaker & Battery Unit #22 107-422-84060 54.61 4316-451030 06/23 PW Circuit Breaker & Batery Unit #22 501-508-84060 54.61 4316-451030 06/23 PW Circuit Breaker & Battery Unit #22 502-510-84060 54.61 4316-451030 06/23 PW Circuit Breaker & Battery Unit #22 503-521-84060 54.61 4316-451890 06/23 SC Mount Paste for Shop 101-431-70060 55.78 4316-451891 06/23 SC Floor Dry for Shop 101-431-70060 55.54 4316-451911 06/23 PW Fluids for Unit #91 101-440-84060 135.53 Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 8 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
72304 7/13/2023 PG&E 1721 111.41
0005244 06/23 PD Camera Dtwn 5th & Elm 101-413-72020 22.47 0005245 06/23 PW Elm/Cambridge Signal 110-424-72021 88.94 72305 7/13/2023 PG&E Payment Processing Center 10,621.94 1708 98050-063023 06/23 PW Gas Transmission Volumetric 502-510-80020 2,066.49 98050-063023 06/23 PW Gas Transmission Reservation 502-510-80020 8,555.45 72306 7/13/2023 Phillips Electric, LLC 02664 4,937.50
INV0301 06/23 PD Lighting Upgrades 105-413-98041 3,750.00 INV0305 06/23 Rewire Basin Gear Drive 2A & 2B 501-503-84020 837.50 INV0306 06/23 WP Troubleshoot Aerator Motor 501-503-84020 350.00 72307 7/13/2023 PTS Communications Inc 02637 100.00
2107963 05/23 PD 911 System Operational 101-413-88100 100.00 72308 7/13/2023 Quadient Finance USA, Inc. 1,500.00 02318 0005241 06/23 FIN Postage Purchased 501-406-70030 600.00 0005241 06/23 FIN Postage Purchased 502-406-70030 525.00 0005241 06/23 FIN Postage Purchased 503-406-70030 345.00 0005241 06/23 FIN Postage Purchased 504-406-70030 30.00 72309 7/13/2023 Raul Herrera 1755 500.00
COALFD-MAY19-202 05/23 FD Pre-Empolyment Polygraph-MLopez 101-408-89050 250.00 COALFD-MAY19-202 05/23 FD Pre-Empolyment Polygraph-JAcenas 101-408-89050 250.00 72310 7/13/2023 Resolve Insurance Systems, Inc. 1,138.86 1763 June 2023 06/23 FD AMB Collection Agency 117-416-75040 1,138.86 72311 7/13/2023 Ryley Taylor 02758 200.00
0005243 06/23 PW Work Boots Reimbursement 101-440-62080 200.00 72312 7/13/2023 San Jose Motorsport, Inc. 02759 84.41
4383372 06/23 PD Bike Kick Stand 101-413-84060 84.41
72313 7/13/2023 Sentry Equipment Corporation 93,255.92 02750 229943 06/23 WP Change Order Worm Gear Repair 501-503-84020 12,842.70 230131 06/23 WP Basin 2 Gear Drive Repair 501-503-84020 31,936.22 230202 06/23 WP Basin 2 Turn Key Service 501-503-84020 48,477.00 72314 7/13/2023 Sparkletts 1858 283.27
9689215-052523 05/23 City Hall Bottled Water Delivery 101-432-72010 113.41 9689215-052523 05/23 PW Bottled Water Delivery 502-510-70440 84.93 9689215-052523 05/23 PW Bottled Water Delivery 503-521-70440 84.93 72315 7/13/2023 SYNLawn of Central california 23,027.53 02755 1135 06/23 Synthetic Lawn for Dog Park 307-401-98579 23,027.53 72316 7/13/2023 Taylor Corporation 02523 607.10
7340920 06/23 FIN Window Envelopes w/out Urgent 501-406-70040 242.84 7340920 06/23 FIN Window Envelopes w/out Urgent 502-406-70040 212.49 7340920 06/23 FIN Window Envelopes w/out Urgent 503-406-70040 139.63 7340920 06/23 FIN Window Envelopes w/out Urgent 504-406-70040 12.14 72317 7/13/2023 Thomas J Rehak 02672 25,602.50
2 06/23 Sewer Plant Upgrades Progress Payment #2 503-520-98991 26,950.00 CM0000466 06/23 Sewer Plant Upgrades Payment #2 Retention 503-000-10003 -1,347.50 72318 7/13/2023 Thomson Reuters/Barclays 603.55 1920
0848582616 06/23 PD Clear Law Enforcement Software 101-413-86030 603.55 72319 7/13/2023 Trans Union, LLC 1931 60.00
06325288 06/23 PD Backgrounds 101-413-88100 60.00
Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 9 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
72320 7/13/2023 Tri City Engineering 1935 64,878.50
2826-24 06/23 ATP4 Trail Improvements (Seq:3,4,9) PE 305-422-98982 4,806.25 2860-18 06/23 Coalinga Alley Paving Phase II 305-422-98998 3,517.50 2869-12 06/23 WWP Sewer Plant AutomaƟon/Security Upgra 503-520-98991 376.25 2889-03-ROW 06/23 R.O.W. CMAQ Multi-Use Trail (Seq:1,2,13,14) 305-422-98974 3,937.50 2889-20 06/23 CMAQ NW Multi-Use Trail (Seq:1,2,13,14) PE 305-422-98974 14,547.50 2895-19 06/23 Elm Ave Improvements near FD 125-422-98973 2,524.75 2915-11 06/23 CA Park Grant Program-Centennial Park 306-422-98575 130.63 2915-11 06/23 CA Park Grant Program-Sandalwood Park 306-422-98576 130.62 2940-11 06/23 WP TTHM Project-CM 501-503-98441 3,293.75 2943-14 06/23 PW Splash Pad Project 101-440-98981 2,052.50 2964-02-ENV 06/23 ATP5- ENV- E Polk Bike/Ped Safety 305-422-98975 560.00 2968-06 06/23 Phelps Ave Improvements Phase II 305-422-98902 225.00 2974-07 06/23 Coalinga Resurfacing Project Phase II 110-424-98401 2,210.00 2975-09 06/23 PW Water Main Replacement Louisiana/Hach 501-503-98441 1,445.00 2976-04 06/23 PW Water Main Extension San Joaquin/Houst 501-508-88100 160.00 2990-09 06/23 Cherry Lane Improvements (Elm/Falcon Lane) 111-422-98978 16,303.75 2991-03 06/23 CD Prelim Review Subdivision (Posa East) 101-404-86500 160.00 2995-02 06/23 WWTP Radio Field/Sludge Pond Improvement 503-520-98992 3,150.00 3011-03 06/30 CD Griffin PM 22-01 Sacramento Street 101-404-86500 400.00 3012-02 06/23 CD TPM 22-02 Anderson Elm & El Rancho 101-404-86500 800.00 3013-02 06/23 CDA 22-02 Gutierrez Auto Repair (195 Polk) 101-404-86500 640.00 3015-02 06/23 Caltrans SR33/198 AC Overlay/Road Diet Lane 107-422-88100 1,520.00 3021-02 06/23 CD SPR 22-02 Cisneros (5th & Elm) 101-404-86500 320.00 3027-01 06/23 Solar Farm Site Location Exhibit 501-508-88100 320.00 3029-01 06/23 Sacramento/Warthan Improvements-Forest-P 107-422-88100 387.50 3031-01 6/23 CD SPR 23-01 AHLC Elm & Walnut 101-404-86500 960.00 72322 7/13/2023 US Bank Corporate Payment Center 9,391.56 1944 CC USBFDJUNE2023-00 06/23 FD Savemart- Fireline Waters 101-416-70440 531.50 USBFDJUNE2023-01 06/23 FD CAEMSA- License Renewal -CStockdale 117-416-86040 250.00 USBFDMAY2023-03 05/23 CD Heartsaver-CPR AED Card SBrewer 101-404-86010 25.00 USBFDMAY2023-03 05/23 CD Heartsaver-CPR AED Card-RSmith 101-404-86010 25.00 USBFDMAY2023-03 05/23 FIN Heartsaver-CPR AED Card-MVang 101-406-86010 3.75 USBFDMAY2023-03 05/23 FIN Heartsaver-CPR AED Card-MVang 107-422-86010 1.25 USBFDMAY2023-03 05/23 FIN Heartsaver-CPR AED Card-MVang 501-406-86010 7.50 USBFDMAY2023-03 05/23 PW Heartsaver-CPR AED Card-KAnderson 501-508-86010 8.34 USBFDMAY2023-03 05/23 PW Heartsaver-CPR Aed Card-LMiller 501-508-86010 8.33 USBFDMAY2023-03 05/23 FIN Heartsaver-CPR AED Card-MVang 502-406-86010 6.25 USBFDMAY2023-03 05/23 PW Heartsaver-CPR AED Card-KAnderson 502-510-86010 8.33 USBFDMAY2023-03 05/23 PW Heartsaver-CPR AED Card-LMiller 502-510-86010 8.33 USBFDMAY2023-03 05/23 FIN Heartsaver-CPR AED Card-MVang 503-406-86010 4.75 USBFDMAY2023-03 05/23 PW Heartsaver-CPR AED Card-LMiller 503-521-86010 8.34 USBFDMAY2023-03 05/23 PW Heartsaver-CPR AED Card-KAnderson 503-521-86010 8.33 USBFDMAY2023-03 05/23 FIN Heartsaver-CPR AED Card-MVang 504-406-86010 0.25 USBFDMAY2023-03 05/23 FIN Heartsaver-CPR AED Card-MVang 820-610-86010 1.25 USBFDMAY2023-04 05/23 FD Public Saftey-Public Peer Support Manuel 101-416-75030 50.00 USBFDMAY2023-04 05/23 FD Medical Product Supply-EMS Bags 117-416-75000 1,900.98 USBFDMAY2023-05 05/23 FD 8 Wedge-Wedges 101-416-70102 889.50 USBFDMAY2023-05 05/23 FD F McClintock's-Travel Lunch EBeasley 101-416-86010 26.74 USBFDMAY2023-06 05/23 FD Blue Sky Drone-Charging Kit 101-416-70050 795.00 USBFDMAY2023-06 05/23 EMS Live Action Saftey-Needle Stabilizer Kit 117-416-75000 950.10 USBFDMAY2023-06 05/23 FD Fresno County DPH-EMS Recert CStockdale 117-416-86040 48.00 USBFDMAY2023-07 05/23 FD American Heart Shop- CPR Cards 101-416-70050 102.00 USBFDMAY2023-07 05/23 FD Chevron- A Shift EMS Meals 101-416-86010 87.65 USBFDMAY2023-07 05/23 FD Savemart- A Shift EMS Meals 101-416-86010 20.98 USBFDMAY2023-07 05/23 FD Savemart- C Shift EMS Meals 101-416-86010 94.58 USBFDMAY2023-07 05/23 FD Savemart- B Shift EMS Meals 101-416-86010 91.61 USBFDMAY2023-08 05/23 FD Amazon- Magnetic Tape 101-416-70010 11.98 USBFDMAY2023-08 05/23 FD Amazon- Dry Erase Pens 101-416-70010 8.38 Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 10 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
USBFDMAY2023-08 05/23 FD Remarkable 2 101-416-70050 1,105.01 USBFDMAY2023-08 05/23 FD Amazon- Whiteboard Calendar 101-416-70050 152.55 USBFDMAY2023-08 05/23 FD Metro Uniform-Uniforms JPhillips 101-416-70102 429.35 USBFDMAY2023-08 05/23 FD Cosmopolitan Tavern-Lunch Sanger FD 101-416-86010 69.38 USBFDMAY2023-08 05/23 FD AFSS -Conference Registration GDuPuis 101-416-86010 130.00 USBFDMAY2023-08 05/23 FD AFSS -Conference Lodging GDuPuis 101-416-86010 310.00 USBKRVELIZMAY202 05/23 CC Heartsaver-CPR AED Card-SJensen 101-401-86010 12.50 USBKRVELIZMAY202 05/23 ADMIN Heartsaver-CPR AED Card-MGarcia 101-405-86010 25.00 USBKRVELIZMAY202 05/23 ADMIN Heartsaver-CPR AED Card-MTrejo 101-405-86010 25.00 USBKRVELIZMAY202 05/23 ADMIN Heartsaver-CPR AED Card-SJensen 101-405-86010 12.50 USBKRVELIZMAY202 05/23 ADMIN Heartsaver-CPR AED Card-YVenegas 101-405-86010 25.00 USBKRVELIZMAY202 05/23 FIN Heartsaver-CPR AED Card-CGarcia 101-406-86010 25.00 USBKRVELIZMAY202 05/23 FIN Heartsaver-CPR AEDCard-OSanchez 101-406-86010 12.50 USBKRVELIZMAY202 05/23 FIN Heartsaver-CPR AED Card-YGonzalez 101-406-86010 3.75 USBKRVELIZMAY202 05/23 FD Meret-EMS Bags 117-416-75000 986.27 USBKRVELIZMAY202 05/23 FIN Heartsaver-CPR AED Card-JEcheagaray 501-406-86010 10.00 USBKRVELIZMAY202 05/23 FIN Heartsaver-CPR AED Card-YGonzalez 501-406-86010 8.75 USBKRVELIZMAY202 05/23 FIN Heartsaver-CPR AED Card-OSanchez 501-406-86010 5.00 USBKRVELIZMAY202 05/23 FIN Heartsaver-CPR AED Card-DRamirez 501-406-86010 10.00 USBKRVELIZMAY202 05/23 FIN Heartsaver-CPR AED Card-OSanchez 502-406-86010 3.75 USBKRVELIZMAY202 05/23 FIN Heartsaver-CPR AED Card-YGonzalez 502-406-86010 7.50 USBKRVELIZMAY202 05/23 FIN Heartsaver-CPR AED Card-JEcheagaray 502-406-86010 8.75 USBKRVELIZMAY202 05/23 FIN Heartsaver-CPR AED Card-DRamirez 502-406-86010 8.75 USBKRVELIZMAY202 05/23 FIN Heartsaver-CPR AED Card-OSanchez 503-406-86010 3.50 USBKRVELIZMAY202 05/23 FIN Heartsaver-CPR AED Card-DRamirez 503-406-86010 5.75 USBKRVELIZMAY202 05/23 FIN Heartsaver-CPR AED Card-JEcheagaray 503-406-86010 5.75 USBKRVELIZMAY202 05/23 FIN Heartsaver-CPR AED Card-YGonzalez 503-406-86010 4.75 USBKRVELIZMAY202 05/23 FIN Heartsaver-CPR AED Card-YGonzalez 504-406-86010 0.25 USBKRVELIZMAY202 05/23 FIN Heartsaver-CPR AED Card-OSanchez 504-406-86010 0.25 USBKRVELIZMAY202 05/23 FIN Heartsaver-CPR AED Card-JEcheagaray 504-406-86010 0.50 USBKRVELIZMAY202 05/23 FIN Heartsaver-CPR AED Card-DRamirez 504-406-86010 0.50 72327 7/13/2023 Verizon Wireless Services, LLC 1,214.67 1973 9937646707 06/23 PD Cell Phone Service (617364324-00011) 101-413-72030 1,020.86 9937984496 06/23 FD Mobile Data (542044026-00003) 101-416-72030 193.81 72328 7/13/2023 West Hills Medic 1992 al Group, Inc. 1,530.00 2023-163 05/23 FD Annual Phyiscal-AMalkiewicz 101-408-89040 120.00 2023-163 05/23 FD Annual Phyiscal-ATrujillo 101-408-89040 120.00 2023-163 05/23 FD Annual Phyiscal-JSellers 101-408-89040 120.00 2023-163 05/23 PD Annual Phyiscal-VSparks 101-408-89040 200.00 2023-163 05/23 FD Annual Phyiscal-JDias 101-408-89040 120.00 2023-163 05/23 FD Annual Phyiscal-JAmador 101-408-89040 120.00 2023-163 05/23 FD Annual Phyiscal-CSanchez 101-408-89040 120.00 2023-163 05/23 EMS Annual Phyiscal-ATrujillo 117-416-89040 80.00 2023-163 05/23 EMS Annual Phyiscal-JDias 117-416-89040 80.00 2023-163 05/23 EMS Annual Phyiscal-CSanchez 117-416-89040 80.00 2023-163 05/23 EMS Annual Phyiscal-JAmador 117-416-89040 80.00 2023-163 05/23 EMS Annual Phyiscal-JSellers 117-416-89040 80.00 2023-163 05/23 EMS Annual Phyiscal-AMalkiewicz 117-416-89040 80.00 2023-164 06/23 HR Annual Phyiscal RLong 101-408-89040 78.00 2023-164 06/23 EMS Annual Phyiscal RLong 117-416-89040 52.00 72329 7/13/2023 West Hills Oil, Inc. 1993 10,359.75
77476 06/23 FD Fuel for June 2023 101-416-70160 10,359.75 72330 7/13/2023 Westside Supply 1997 728.63
16539 06/23 PW Landscaping Supplies 101-440-84050 38.85 16539 06/23 PW Water Repair Prts 501-508-70140 110.27
16620 06/23 PW Water Leak Repair Parts 501-508-70140 460.51 P230630 6/23 PW Cylinder Rental 501-508-70140 42.50
Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 11 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
S230630 06/23 SS Cylinder Rental 101-431-70150 25.50
W230630 06/23 WP Cylinder Rental 501-503-82030 34.00
WW230630 06/23 WWP Cylinder Rental 503-520-82030 17.00
72331 7/13/2023 International City Management Association Retirem 02709 ent Corportation 52.46 0005238 457 ICMA % General 950-000-32100 52.46
72332 7/24/2023 AT&T 1079 31.43
0005246 06/23 PW Lift Station (238-851-0691-691-6) 503-521-72030 31.43 72333 7/24/2023 BSK Associates 02296 1,059.50
AG14971 06/23 WP Outside Lab Work 501-503-88081 733.50
AG14971 06/23 WWP Outside Lab Work 503-520-88080 326.00 72334 7/24/2023 Bureau of Reclamation 23,086.95 1133
0005250 07/23 Water Actual for June 2023 501-503-80010 24,768.95 0005251 07/23 Water Estimate for June 2023 501-503-80010 19,517.40 0005252 07/23 Trinity PUC Assessment for June 2023 501-503-80010 110.55 0005255 07/23 Water CVPIA Restoration for June 2023 501-503-80010 17,724.85 CM0000469 07/23 Water Estimate Adjustment for June 2023 501-503-80010 -39,034.80 72335 7/24/2023 Coalinga Hardware 1224 4.75
818289 06/23 WWP Vinyl Grommet 503-520-70140 4.75
72336 7/24/2023 CSG Consultants, Inc. 02110 408.00
52247 06/23 BLDG Inspection Services 101-404-88100 408.00 72337 7/24/2023 Fireworks & Stage FX America, LLC 11,750.00 02736 21451 2023 4th of July Fireworks Final Payment 101-401-92081 11,750.00 72338 7/24/2023 Frisch Engineering, Inc. 02091 3,488.50 11136-2011b 06/23 WP SCADA Engineering Services 501-503-98441 3,488.50 72339 7/24/2023 Grainger 1445 1,740.42
9698161982 05/23 WWP Shop Lockers 503-520-70140 596.48
9701388150 05/23 WP Solenoid Valve 501-503-84020 664.11 9716074944 05/23 WP Abrasive Blaster 501-503-70060 479.83 72340 7/24/2023 Griswold, LaSalle, Cobb, Dowd, and Gin, LLP 12,265 1450 .56 72275 06/23 CC City Attorney Fees 101-401-88011 1,415.00 72276 06/23 North Coast Rivers Alliance v USBR 101-401-88011 46.67 72277 06/23 CD City Attorney Fees 101-404-88100 517.92
72277 06/23 PW City Attorney Fees 107-422-88100 662.50
72277 06/23 CD City Attorney Fees 110-424-98999 110.42
72277 06/23 WP City Attorney Fees 501-503-88011 397.50
72277 06/23 WWP City Attorney Fees 503-520-88011 630.32 72278 06/23 PD City Attorney Fees 101-401-88011 6,387.32 72329 06/23 CC City Attorney Fees 101-401-88011 88.33
72330 06/23 CC City Attorney Fees 101-401-88011 927.50
72331 06/23 FD City Attorney Fees 101-401-88011 1,082.08 72341 7/24/2023 Home Depot Credit Services 1,162.78 1474 1565431 06/23 PW Tools for Trucks 22,24,26,91,92 & 93 501-508-70060 45.70 2364225 06/23 PW Tools for Trucks 22,24,26,91,92 & 93 501-508-70060 192.72 2773510 06/23 PW Tools for Trucks 22,24,26,91,92 & 93 501-508-70060 234.47 4334299 06/23 PW Dog Park Rehabilitation 307-401-98579 689.89 72342 7/24/2023 Interstate Gas Services, Inc. 3,330.00 1494 7021732 06/23 WP Utility Consulting Services fo June 2023 501-503-88100 740.00 7021732 06/23 PW Utility Consulting Services for June 2023 502-510-88100 2,590.00 72343 7/24/2023 Life Assist, Inc. 1593 4,224.81
1331676 06/23 FD EMS Medical Supplies 117-416-75000 2,410.30 1331817 06/23 FD EMS Medical Supplies 117-416-75000 355.91 Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 12 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
1333306 06/23 FD EMS Medical Supplies 117-416-75000 1,175.26 1338424 06/23 FD EMS Medical Supplies 117-416-75000 283.34 72344 7/24/2023 Matt Gomez 02764 105.00
0005260 06/23 WP T5 Cert Renewal Reimbursement 501-503-86032 105.00 72345 7/24/2023 ODP Business Solutions, LLC 1,629.34 02615 315430768001 06/23 ADMIN Office Chair for City Manager 101-405-70010 603.06 315762899001 06/23 CE Office Chair 101-405-70010 513.14 315762899001 06/23 BLDG Office Chair 101-432-70440 513.14 72346 7/24/2023 Quad Knopf, Inc. 1745 127.00
119335 06/23 PW On Call GIS Support Services 501-508-88121 42.34 119335 06/23 PW On Call GIS Support Services 502-510-88121 42.33 119335 06/23 PW On Call GIS Support Services 503-521-88121 42.33 72347 7/24/2023 San Luis & Delta-Mendota 16,736.56 1804 0005249 07/23 Water Estimate for August 2023 501-000-08900 47,910.00 0005253 07/23 Water Purchase for June 2023 501-503-80010 23,539.78 0005254 07/23 Water Rate Adjustment for May 2023 501-503-80010 6,611.58 CM0000470 07/23 Water Adjustment for June 2023 501-503-80010 -61,324.80 72348 7/24/2023 Self Help Enterprises 1821 234.00
COLADM 7/12/2023 06/23 Loan Servicing Fees 815-609-88100 234.00 72349 7/24/2023 Sunrun Installation Servicers, Inc. 668.72 02763 2209-023 06/23 BLDG Refund of Canceled Permit-302 Buckeye 101-400-42130 88.80 2211-020 06/23 BLDG Refund of Canceled Permit-609 College 101-400-42130 88.80 2212-010 06/23 BLDG Refund of Canceled Permit-2060SanPabl 101-400-42130 88.80 2212-014 06/23 BLDG Refund of Canceled Permit-154 E Cedar 101-400-42130 88.80 2302-001 06/23 BLDG Refund of Canceled Permit-541BuenaVi 101-400-42130 88.80 2302-042 06/23 BLDG Refund of Canceled Permit-1436 Spngbr 101-400-42050 47.12 2302-042 06/23 BLDG Refund of Cancelled Permit-1436 Spngb 101-400-42130 88.80 2303-028 06/23 BLDG Refund of Canceled Permit-751 Chablis 101-400-42130 88.80 72350 7/24/2023 Tri City Engineering 1935 3,752.50
2770-52 06/23 WP Solar Project Engineering Services 501-503-88100 340.00 2770-52 06/23 PW MS4 Annual Report 501-508-88100 3,412.50 72351 7/24/2023 Verizon Wireless Services, LLC 266.07 1973 9937984497 06/23 FD Ipad Data (542044026-00004) 101-416-72030 266.07 72352 7/24/2023 West Hills Machi 1991 ne Shop, Inc. 6,084.39 049639 06/23 WP Basin 2 Floc Arm Shaft Repair 501-503-84020 5,389.47 049797 06/23 WWP Stainless Steel Cone 503-520-84020 694.92 72353 7/24/2023 West Hills Oil, Inc. 1993 7,857.33
76691 03/23 WP Fuel for March 2023 501-503-70160 646.38 76691 03/23 WWP Fuel for March 2023 503-520-70160 161.60 77478 06/23 CD Fuel for June 2023 101-404-70160 88.04
77478 06/23 PW Fuel for June 2023 101-440-70160 328.72
77478 06/23 PW Fuel for June 2023 107-422-70160 282.50
77478 06/23 WP Fuel for June 2023 501-503-70160 98.16
77478 06/23 PW Fuel for June 2023 501-508-70160 471.31
77478 06/23 PW Fuel for June 2023 502-510-70160 471.30
77478 06/23 PW Fuel for June 2023 503-521-70160 471.30
77479 06/23 WP Fuel for June 2023 501-503-70160 910.98
77479 06/23 WWP Fuel for June 2023 503-520-70160 227.75 77480 06/23 FIN Fuel for June 2023 501-406-70160 296.81 77480 06/23 FIN Fuel for June 2023 502-406-70160 259.71 77480 06/23 FIN Fuel for June 2023 503-406-70160 170.66 77480 06/23 FIN Fuel for June 2023 504-406-70160 14.84
77481 06/23 PW Fuel for June 2023 501-508-70160 599.76
Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 13 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
77481 06/23 PW Fuel for June 2023 502-510-70160 599.75
77481 06/23 PW Fuel for June 2023 503-521-70160 599.75
77482 06/23 SS Fuel for June 2023 504-535-70160 1,158.01 72355 7/24/2023 Wittman Enterprises, LLC 6,542.41 2002
2306019 06/23 FD EMS Ambulance Billing 117-416-75040 6,542.41 72356 7/24/2023 Aramark Services, Inc 1068 350.50
5031233271 07/23 PD Jail Blankets 101-413-70380 350.50
72357 7/24/2023 AT&T 4711 02056 284.97
000020238896 07/23 PD DOJ Line 8391064711 101-413-72030 284.97 72358 7/24/2023 AT&T Corp. 02546 144.90
231810872 07/23 PD Internet Service 101-413-72030 144.90 72359 7/24/2023 Boot Barn 02020 200.00
INV00276551 07/23 PW Work Boots ESaldana 101-440-62080 200.00 72360 7/24/2023 Bureau of Reclamation 65,832.50 1133
0005248 07/23 Water Estimate for September 2023 501-503-80010 65,832.50 72361 7/24/2023 California Multi-Agen 02361 cy Support Services 3,720.00 TR21032 12/23 UAS Operator Course Reg JNavarette 101-413-86010 1,860.00 TR21033 12/23 UAS Operator Course Reg GArroyo 101-413-86010 1,860.00 72362 7/24/2023 Cintas Corporation #3 02594 425.12
4161402305 07/23 CD Employee Uniforms & Mats W07/12 101-404-70100 6.77 4161402305 07/23 SC Employee Uniforms & Mats W07/12 101-431-70100 18.93 4161402305 07/23 BLDG Employee Uniforms & Mats W07/12 101-432-84030 72.66 4161402305 07/23 PW Employee Uniforms & Mats W07/12 101-440-70100 76.64 4161402305 07/23 PW Employee Uniforms & Mats W07/12 107-422-70100 47.91 4161402305 07/23 WP Employee Uniforms & Mats 07/12 501-503-70100 19.77 4161402305 07/23 PW Employee Uniforms & Mats W07/12 501-508-70100 47.92 4161402305 07/23 PW Employee Uniforms & Mats W07/12 502-510-70100 47.92 4161402305 07/23 WWP Employee Uniforms & Mats W07/12 503-520-70100 19.77 4161402305 07/23 PW Employee Uniforms & Mats W07/12 503-521-70100 47.91 4161402305 07/23 SS Employee Uniforms & Mats W07/12 504-535-70100 18.92 72363 7/24/2023 Coalinga Peace Officer's Association 15,000.00 1228 0005261 07/23 PD Commitment to POA to improve gym 308-413-98040 15,000.00 72364 7/24/2023 Criscom Public Relation, Inc. 4,000.00 02315 271151 07/23 CC Lobbying & Econ Development Services 101-401-88100 400.00 271151 07/23 PW Lobbying & Econ Development Services 107-422-88100 600.00 271151 07/23 WP Lobbying & Econ Development Services 501-503-88100 600.00 271151 07/23 PW Lobbying & Econ Development Services 501-508-88100 600.00 271151 07/23 PW Lobbying & Econ Development Services 502-510-88100 600.00 271151 07/23 WWP Lobbying & Econ Development Services 503-520-88100 600.00 271151 07/23 PW Lobbying & Econ Development Services 503-521-88100 600.00 72365 7/24/2023 J.P. Cooke Co. 1503 86.35
788975 07/23 AC Dog Tags 101-415-70010 86.35
72366 7/24/2023 Kings County Glass 1561 1,139.87
I0789787 07/23 PD Windsheild Replacement Lic 1415001 101-413-84060 1,139.87 72367 7/24/2023 KRC Graphics Co., LLC 1564 568.31
S5906 07/23 PD Vehicle Graphics 101-413-84060 568.31
72368 7/24/2023 Life Assist, Inc. 1593 754.11
1341171 07/23 FD EMS Medical Supplies 117-416-75000 754.11 Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 14 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
72369 7/24/2023 Maverick Data Systems 02685 1,500.00
101 07/23 PD Warrant Builder Renewal 101-413-86030 1,500.00 72370 7/24/2023 Motorola Solutions, Inc. 188,958.00 1659 32014 07/23 PD Annual Radio Lease 101-413-98040 188,958.00 72371 7/24/2023 O'Reilly Automotive, Inc. 1692 443.05
4316-453575 07/23 FD DEF 101-416-70160 76.22
4316-453575 07/23 FD Car Wash Fluid 101-416-84060 7.08
4316-453629 07/15 FD EMS Power Harness Unit #M253 117-416-84060 25.03 4316-453907 07/23 PD Vehicle Parts 101-413-84060 334.72 72372 7/24/2023 Save Mart Supermarkets 1810 17.39
048652 07/23 PW Ice 503-521-70440 17.39
72373 7/25/2023 CB&T Columbus Bank & Trust 461.53 1176
0005269 Dependent Care 950-000-34500 38.46
0005283 Unreimbursed Medical 950-000-34500 423.07
72374 7/25/2023 City Employee Contrib. Assoc. 65.00 1205 0005270 CECA Dues 950-000-33000 65.00
72375 7/25/2023 Coalinga Firefighters 1223 950.00
0005271 Fire Union Dues 950-000-33300 850.00
0005276 Fire Union Dues 950-000-33300 100.00
72376 7/25/2023 Coalinga Peace Officer's Association 905.76 1228 0005274 Mastagni Law Firm 950-000-33200 297.50
0005277 CPOA Dues 950-000-33200 297.50
0005278 PORAC Dues 950-000-33200 310.76
72377 7/25/2023 Franchise Tax Board 1384 150.00
0005272 FTB Sacramento 950-000-34010 150.00
72378 7/25/2023 International City Management Association Retirem 02709 ent Corportation 8,783.32 0005263 457 ICMA EE$ / ER% 950-000-32100 1,368.40
0005264 457 ICMA $$ Gen 950-000-32100 360.00
0005265 457 ICMA % General 950-000-32100 7,054.92
72379 7/25/2023 Legal Shield 1586 224.16
0005273 Pre-Paid Legal Shield 950-000-34060 224.16
72380 7/25/2023 New York Life Insurance 02043 504.02
0005275 New York Life 950-000-32400 504.02
72381 7/25/2023 SEIU Local 521 - Dues W/H 744.42 1820
0005279 SEIU COPE 950-000-33000 30.00
0005280 SEIU Dues 950-000-33000 714.42
72382 7/27/2023 American Incorporated 02767 187.50
62922 07/23 FD Gate Repair 101-416-84050 187.50
72383 7/27/2023 American Office Solutions, LLC 4,252.92 02386 21041 08/23 ADMIN IT Monthly Contract-August 2023 101-401-88040 28.81 21041 08/23 CD IT Monthly Contract-August 2023 101-404-88040 38.41 21041 08/23 ADMIN IT Monthly Contract-August 2023 101-405-88040 28.81 21041 08/23 FIN IT Monthly Contract-August 2023 101-406-88040 5.18 21041 08/23 HR IT Monthly Contract-August 2023 101-408-88040 19.59 21041 08/23 HR IT Monthly Contract-August 2023 107-422-88040 0.77 21041 08/23 PW IT Monthly Contract-August 2023 107-422-88040 34.55 21041 08/23 HR IT Monthly Contract-August 2023 117-416-88040 4.61 21041 08/23 HR IT Monthly Contract-August 2023 501-406-88040 1.54 21041 08/23 FIN IT Monthly Contract-August 2023 501-406-88040 69.13 21041 08/23 PW IT Monthly Contract-August 2023 501-503-88040 51.85 Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 15 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
21041 08/23 HR IT Monthly Contract-August 2023 501-503-88040 2.30 21041 08/23 PW IT Monthly Contract-August 2023 501-508-88040 34.57 21041 08/23 HR IT Monthly Contract-August 2023 501-508-88040 2.69 21041 08/23 HR IT Monthly Contract-August 2023 502-406-88040 1.54 21041 08/23 FIN IT Monthly Contract-August 2023 502-406-88040 60.49 21041 08/23 HR IT Monthly Contract-August 2023 502-510-88040 2.69 21041 08/23 PW IT Monthly Contract-August 2023 502-510-88040 86.42 21041 08/23 HR IT Monthly Contract-August 2023 503-406-88040 0.58 21041 08/23 FIN IT Monthly Contract-August 2023 503-406-88040 34.57 21041 08/23 PW IT Monthly Contract-August 2023 503-520-88040 69.13 21041 08/23 HR IT Monthly Contract-August 2023 503-520-88040 1.15 21041 08/23 HR IT Monthly Contract-August 2023 503-521-88040 0.38 21041 08/23 PW IT Monthly Contract-August 2023 503-521-88040 69.13 21041 08/23 FIN IT Monthly Contract-August 2023 504-406-88040 3.46 21041 08/23 HR IT Monthly Contract-August 2023 504-406-88040 0.19 21041 08/23 HR IT Monthly Contract-August 2023 820-610-88040 0.38 21070 07/23 ADMIN IT Monthly Contract-August 2023 101-401-88040 55.77 21070 07/23 CD IT Monthly Contract-August 2023 101-404-88040 71.37 21070 07/23 ADMIN IT Monthly Contract-August 2023 101-405-88040 55.77 21070 07/23 FIN IT Monthly Contract-August 2023 101-406-88040 12.47 21070 07/23 HR IT Monthly Contract-August 2023 101-408-88040 36.39 21070 07/23 PD IT Monthly Contract-August 2023 101-413-88040 1,722.20 21070 07/23 FD IT Monthly Contract-August 2023 101-416-88040 466.77 21070 07/23 HR IT Monthly Contract-August 2023 107-422-88040 1.43 21070 07/23 PW IT Monthly Contract-August 2023 107-422-88040 74.12 21070 07/23 HR IT Monthly Contract-August 2023 117-416-88040 8.56 21070 07/23 HR IT Monthly Contract-August 2023 501-406-88040 2.85 21070 07/23 FIN IT Monthly Contract-August 2023 501-406-88040 166.24 21070 07/23 PW IT Monthly Contract-August 2023 501-503-88040 111.18 21070 07/23 HR IT Monthly Contract-August 2023 501-503-88040 4.28 21070 07/23 PW IT Monthly Contract-August 2023 501-508-88040 74.12 21070 07/23 HR IT Monthly Contract-August 2023 501-508-88040 4.99 21070 07/23 FIN IT Monthly Contract-August 2023 502-406-88040 145.46 21070 07/23 HR IT Monthly Contract-August 2023 502-406-88040 2.85 21070 07/23 HR IT Monthly Contract-August 2023 502-510-88040 4.99 21070 07/23 PW IT Monthly Contract-August 2023 502-510-88040 185.30 21070 07/23 FIN IT Monthly Contract-August 2023 503-406-88040 83.12 21070 07/23 HR IT Monthly Contract-August 2023 503-406-88040 1.07 21070 07/23 HR IT Monthly Contract-August 2023 503-520-88040 2.14 21070 07/23 PW IT Monthly Contract-August 2023 503-520-88040 148.24 21070 07/23 PW IT Monthly Contract-August 2023 503-521-88040 148.24 21070 07/23 HR IT Monthly Contract-August 2023 503-521-88040 0.71 21070 07/23 HR IT Monthly Contract-August 2023 504-406-88040 0.36 21070 07/23 FIN IT Monthly Contract-August 2023 504-406-88040 8.31 21070 07/23 HR IT Monthly Contract-August 2023 820-610-88040 0.70 72387 7/27/2023 AT&T 4050 02080 1,092.40
000020238758 07/23 HR Internet Svc Acct 9391064050 101-408-72030 22.74 000020238758 07/23 PD Internet Svc Acct 9391064050 101-413-72030 646.52 000020238758 07/23 ADMIN Internet Svc Acct 9391064050 101-432-72030 66.88 000020238758 07/23 BLDG Internet Svc Acct 9391064050 101-432-72030 66.88 000020238758 07/23 FIN Internet Svc Acct 9391064050 101-432-72030 6.02 000020238758 07/23 PW Internet Svc Acct 9391064050 107-422-72030 6.69 000020238758 07/23 HR Internet Svc Acct 9391064050 107-422-72030 0.89 000020238758 07/23 HR Internet Svc Acct 9391064050 117-416-72030 5.35 000020238758 07/23 FIN Internet Svc Acct 9391064050 501-406-72030 80.26 000020238758 07/23 HR Internet Svc Acct 9391064050 501-406-72030 1.78 000020238758 07/23 HR Internet Svc Acct 9391064050 501-503-72030 2.68 000020238758 07/23 PW Internet Svc Acct 9391064050 501-503-72030 10.03 000020238758 07/23 HR Internet Svc Acct 9391064050 501-508-72030 3.12 Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 16 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
000020238758 07/23 PW Internet Svc Acct 9391064050 501-508-72030 6.69 000020238758 07/23 HR Internet Svc Acct 9391064050 502-406-72030 1.78 000020238758 07/23 FIN Internet Svc Acct 9391064050 502-406-72030 70.23 000020238758 07/23 PW Internet Svc Acct 9391064050 502-510-72030 16.72 000020238758 07/23 HR Internet Svc Acct 9391064050 502-510-72030 3.12 000020238758 07/23 FIN Internet Svc Acct 9391064050 503-406-72030 40.13 000020238758 07/23 HR Internet Svc Acct 9391064050 503-406-72030 0.67 000020238758 07/23 PW Internet Svc Acct 9391064050 503-520-72030 13.38 000020238758 07/23 HR Internet Svc Acct 9391064050 503-520-72030 1.34 000020238758 07/23 PW Internet Svc Acct 9391064050 503-521-72030 13.38 000020238758 07/23 HR Internet Svc Acct 9391064050 503-521-72030 0.45 000020238758 07/23 HR Internet Svc Acct 9391064050 504-406-72030 0.22 000020238758 07/23 FIN Internet Svc Acct 9391064050 504-406-72030 4.00 000020238758 07/23 HR Internet Svc Acct 9391064050 820-610-72030 0.45 72389 7/27/2023 AutoZone, Inc. 02082 46.83
5919899782 07/23 PD Filters Unit #C20 101-413-84060 46.83 72390 7/27/2023 Badger Meter, Inc. 02132 2,074.61
1590088 07/23 PW 3" Badger Water Meter 501-508-98054 2,074.61 72391 7/27/2023 Brian Corley 02504 1,605.73
23-070601 07/23 WP Trouble Shoot P-6 501-503-84020 606.75 23-071701 07/23 WP Repair P-6 Breaker 501-503-84020 998.98 72392 7/27/2023 Carrot-Top Industries 1174 465.80
INV120493 07/23 PW Centennial Flag Pole Assembly 101-440-84050 465.80 72393 7/27/2023 Chemtrade Chemicals US, LLC 13,841.45 1192 93567214 07/23 WP Aluminum Sulfate 501-503-70240 6,915.02 93569575 7/23 WP Aluminum Sulfate 501-503-70240 6,926.43 72394 7/27/2023 Cintas Corporation #3 02594 402.96
4162051178 7/23 CD Employee Uniforms & Mats W7/19 101-404-70100 6.74 4162051178 07/23 SVC Employee Uniforms & Mats W7/19 101-431-70100 18.91 4162051178 07/23 BLDG Employee Uniforms & Mats W7/19 101-432-84030 72.66 4162051178 07/23 PW Employee Uniforms & Mats W7/19 101-440-70100 76.52 4162051178 07/23 PW Employee Uniforms & Mats W7/19 107-422-70100 42.44 4162051178 07/23 WP Employee Uniforms & Mats W7/19 501-503-70100 19.73 4162051178 07/23 PW Employee Uniforms & Mats W7/19 501-508-70100 42.45 4162051178 07/23 PW Employee Uniforms & Mats W7/19 502-510-70100 42.45 4162051178 07/23 WWP Employee Uniforms & Mats W7/19 503-520-70100 19.72 4162051178 07/23 PW Employee Uniforms & Mats W7/19 503-521-70100 42.44 4162051178 07/23 SS Employee Uniforms & Mats W7/19 504-535-70100 18.90 72395 7/27/2023 Cintas Corporation No. 2 02598 126.32
5165272860 07/23 WP Refill First Aid Kit 501-503-84072 126.32 72396 7/27/2023 CivicPlus, Inc. 02061 8,293.79
263673 07/23 CC Annual Web Hosting Fees 101-401-86030 3,317.52 263673 07/23 PW Annual Web Hosting Fees 107-422-86030 1,244.07 263673 07/23 WP Annual Web Hosting Fees 501-503-86030 622.03 263673 07/23 PW Annual Web Hosting Fees 501-508-86030 622.03 263673 07/23 PW Annual Web Hosting Fees 502-510-86030 1,244.07 263673 07/23 WWP Annual Web Hosting Fees 503-520-86030 622.03 263673 07/23 PW Annual Web Hosting Fees 503-521-86030 622.04 72397 7/27/2023 Coalinga Hardware 1224 438.82
818463 07/23 PW Concrete Mix 107-422-70140 33.08
818567 07/23 PW Landscaping Supplies 101-440-84050 181.12 818605 07/23 PW Chain for Construction Water Meter 501-508-70140 34.72 818697 07/23 Concrete for Dog Park Pad 307-401-98579 72.41 Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 17 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
818698 07/23 Concrete for Dog Park Pad 307-401-98579 72.41 818823 07/23 PW 3/4" Brass Nipples for Water Leak Rpair 501-508-70140 16.54 818894 07/23 WP Hog Ring for Fencing 501-503-70140 24.41 818899 07/23 PD Locker Key 101-413-70440 4.13
72398 7/27/2023 Computershare Trust Company, N.A. 3,500.00 02595 2225484 06/23 RDA Ser18 Trustee Fee 820-610-96500 3,500.00 72399 7/27/2023 Enterprise FM Trust 02667 5,522.00
FBN4780989 07/23 PD Monthly Verhicle Leases-CMDR 101-413-98040 660.44 FBN4780989 07/23 PD Monthly Verhicle Leases-JGarza 101-413-98040 645.74 FBN4780989 07/23 FD Monthly Verhicle Leases--GDuPuis 101-416-98040 654.38 FBN4780989 07/23 FD Monthly Verhicle Leases-Ford F150 101-416-98040 666.29 FBN4780989 07/23 FD Monthly Verhicle Leases-Ford F150 101-416-98040 666.29 FBN4780989 07/23 FD Monthly Verhicle Leases-Ford F150 101-416-98040 661.52 FBN4780989 07/23 PW Monthly Verhicle Leases-SBrewer 501-508-98040 522.45 FBN4780989 07/23 PW Monthly Verhicle Leases-SBrewer 502-510-98040 522.45 FBN4780989 07/23 PW Vehicle Delivery Fee F150--SBrewer 503-521-98040 522.44 72400 7/27/2023 Epstein Industr 02766 ial Supply Co. 2,139.62 0000222686 07/23 PD Miscellaneous Investigative Supplies 101-413-90070 2,139.62 72401 7/27/2023 Grainger 1445 12.29
9764721883 07/23 SS Spray Nozzle for Sweeper 504-535-84060 12.29 72402 7/27/2023 Hach Company 1451 5,833.00
13651946 07/23 WP Quarterly Equipment Maintenance 501-503-84020 5,833.00 72403 7/27/2023 HR Electric 1479 95.00
I230713542 07/23 WWP Reprogram Sludge Pump 503-520-84020 95.00 72404 7/27/2023 Jacob Ripoyla 02680 103.00
TR21034 08/23 Tactical Medical Training Meals Advance 101-413-86010 103.00 72405 7/27/2023 Jose Raul Marquez Perez 02617 539.50
0005298 07/23 BLDG Repair HVAC Unit #2 101-432-84030 539.50 72406 7/27/2023 Kings County Mobile Locksmith Service 20.14 1562 8383 07/23 BLDG Keys for Council Chamber & 160 W Elm 101-432-84030 20.14 72407 7/27/2023 KRC Safety Co., Inc. 1565 1,076.02
59892 07/23 PW Signs & Poles 107-422-70130 1,076.02
72408 7/27/2023 Law & Associates 1579 700.00
23-0157 07/23 HR Background MSmith 101-408-89080 700.00 72409 7/27/2023 Lexipol, LLC 1589 4,749.05
INVCOR1089 07/23 PD Wellness App Renewal 05/01/23-06/30/24 106-400-46251 4,749.05 72410 7/27/2023 ODP Business Solutions, LLC 136.80 02615 320973591001 07/23 PD Office Suplies 101-413-70010 136.80 72411 7/27/2023 O'Reilly Automotive, Inc. 1,379.08 1692 4316-452292 07/23 CD Water Pump Unit #25 101-404-84060 116.51 4316-452483 07/23 CD Radiator Unit #25 101-404-84060 201.19 4316-452487 07/23 PD Filters Unit #CP2 101-413-84060 20.94 4316-452512 07/23 WWP Battery for 6" Pump 503-520-84060 160.60 4316-452597 07/23 SC Funnel 101-431-70060 21.12
4316-452597 07/23 PW Semi-Met Pad Unit #22 107-422-84060 16.37 4316-452597 07/23 PW Semi-Met Pad Unit #22 501-508-84060 16.37 4316-452597 07/23 PW Semi-Met Pad Unit #22 502-510-84060 16.37 4316-452597 07/23 PW Semi-Met Pad Unit #22 503-521-84060 16.36 4316-453037 07/23 PW Oil Unit #C15 101-413-84060 119.82 4316-453037 07/23 SC Shop Supplies 101-431-70060 13.04
Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 18 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
4316-453061 07/23 PW Filters Unit #70 107-422-84060 10.22 4316-453061 07/23 PW Filters Unit #70 501-508-84060 10.22 4316-453061 07/23 PW Filters Unit #70 502-510-84060 10.22 4316-453061 07/23 PW Filters Unit #70 503-521-84060 10.22 4316-453062 07/23 PW Oil Unit #70 107-422-84060 24.38
4316-453062 07/23 PW Oil Unit #70 501-508-84060 24.38
4316-453062 07/23 PW Oil Unit #70 502-510-84060 24.38
4316-453062 07/23 PW Oil Unit #70 503-521-84060 24.38
4316-453271 07/23 PD Oil & Filter Unit #234 101-413-84060 126.11 4316-453272 07/23 PW Filters & Connector Unit #18 107-422-84060 46.13 4316-453272 07/23 PW Filters & Connector Unit #18 501-508-84060 46.13 4316-453272 07/23 PW Filters & Connector Unit #18 502-510-84060 46.12 4316-453273 07/23 PW Thermostat Unit #79 501-508-84060 26.56 4316-453273 07/23 PW Thermostat Unit #79 502-510-84060 26.55 4316-453273 07/23 PW Thermostat Unit #79 503-521-84060 26.55 4316-453274 07/23 PD Battery Unit #234 101-413-84060 199.84 CM0000480 07/23 PD Credit Core Return Unit #234 101-413-84060 -22.00 72413 7/27/2023 Phillips Electric, LLC 02664 3,750.00
INV0327 07/23 PD Lighting Upgrades Phase 3 101-413-84030 3,750.00 72414 7/27/2023 Shannon Jensen 1825 17.29
1783 07/23 CC NaƟonal Night Out Supplies Reimburseme 101-401-88220 9.12 5797043950304827 07/23 CC NaƟonal Night Out Supplies Reimburseme 101-401-88220 8.17 72415 7/27/2023 Unwired Broadband 02185 251.99
INV01716721 07/23 WP Internet Service 501-503-72030 251.99 72416 7/27/2023 AT&T 2005 02069 3,698.22
000020246075 06/23 PD Chief 559-935-4212 101-413-72030 24.43 000020246075 06/23 PD Business Alarm 559-935-0359 101-413-72030 35.48 000020246075 06/23 PD Multi-line 559-935-8497 101-413-72030 1,384.83 000020246075 06/23 PD Multi-line 559-935-8496 101-413-72030 1,384.81 000020246075 06/23 FD 559-935-1651 101-416-72030 85.03
000020246075 06/23 City Hall Main 559-935-1534 101-432-72030 247.75 000020246075 06/23 City Hall Modem 559-934-1306 101-432-72030 47.32 000020246075 06/23 Admin Fax 559-935-0791 101-432-72030 230.41 000020246075 06/23 AP Weather 559-935-5960 101-435-72030 91.54 000020246075 06/23 WP Alarm 559-935-3022 501-503-72030 70.20 000020246075 06/23 New Lift Station 559-935-1896 503-521-72030 24.43 000020246075 06/23 WWP Lift Station 559-935-5518 503-521-72030 47.56 000020246075 06/23 Echo Canyon Lift Station 559-935-1875 503-521-72030 24.43 72417 7/27/2023 Badger Meter, Inc. 02132 123.50
80131817 06/23 PW Cellular Meter Service 501-508-72030 123.50 72418 7/27/2023 City of Coalinga 1207 16,958.41
0005262 05/23 90-11379-001 Animal House-Fresno/Coalinga 101-413-72010 61.30 0005262 05/23 01-11035-004 270 S 6th Street 101-415-72010 106.33 0005262 05/23 70-08484-001 302 W Elm-Firehouse 101-416-72010 820.66 0005262 05/23 70-08559-001 160 W Elm-Annex 101-432-72010 59.50 0005262 05/23 70-08558-001 160 W Elm-Old City Hall 101-432-72010 24.63 0005262 05/23 70-08562-001 155 W Durian-Landscaping 101-432-72010 244.66 0005262 05/23 70-08563-002 155 W Durian-Bldg 101-432-72010 1,174.75 0005262 05/23 90-10891-001 27500 W Phelps-AP Spencer Ho 101-435-72010 92.14 0005262 05/23 90-11994-001 Airport-Median 4 101-435-72010 119.97 0005262 05/23 90-11992-001 Airport-Median 2 101-435-72010 48.01 0005262 05/223 90-10892-002 Coalinga AP Res 101-435-72010 68.43 0005262 05/23 90-10883-001 27500 W Phelps-AP Access Roa 101-435-72010 149.14 0005262 05/23 90-11991-001 Airport-Median 1 101-435-72010 158.87 0005262 05/23 90-11993-001 Airport-Median 3 101-435-72010 55.79 Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 19 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
0005262 05/23 71-11970-001 Forest/Pacific 101-440-72011 40.21 0005262 05/23 42-11981-001 W Gale & Hwy 198 101-440-72011 32.22 0005262 05/23 01-11879-001 Plaza Park 101-440-72011 74.16 0005262 05/23 45-11979-001 Centennial Park Landscaping 101-440-72011 1,402.35 0005262 05/23 82-10406-001 E Polk/Warthan Crk Lot 101-440-72011 70.17 0005262 05/23 84-11980-001 Jayne Ave Landscaping 101-440-72011 32.22 0005262 05/23 51-04491-001 E Elm Trees 101-440-72011 32.22 0005262 05/23 70-08445-001 6th/Elm-Parking 101-440-72011 68.95 0005262 05/23 51-04490-001 E Aport/Elm Lots 101-440-72011 32.22 0005262 05/23 70-08679-001 Sunset/6th-Ventera 101-440-72011 66.17 0005262 05/23 44-11880-001 Centennial Park 101-440-72011 1,600.07 0005262 05/23 71-08739-001 200 E Pacific 101-440-72011 831.16 0005262 05/23 84-12000-001 Sandalwood Park 3 101-440-72011 1,821.93 0005262 05/23 42-03294-001 Sunset/Fifth Lot 107-422-72011 32.22 0005262 05/23 52-06069-001 Van Ness/Second St Lot 107-422-72011 38.21 0005262 05/23 32-01424-001 Hillview/Monterey 107-422-72011 32.22 0005262 05/23 51-12025-001 E Elm/Van Ness Trees 107-422-72011 32.22 0005262 05/23 52-11631-001 Cherry Ln-Median 1 107-422-72011 32.22 0005262 05/23 51-04426-001 Baker/Rotary Lot 107-422-72011 32.22 0005262 05/23 22-11239-001 Creek Side Lot 107-422-72011 32.22 0005262 05/23 01-00006-001 200 E Elm-Trees 107-422-72011 32.22 0005262 05/23 22-08117-001 Hayes Lot 107-422-72011 32.22 0005262 05/23 01-11986-001 Elm/4th Landscaping 107-422-72011 32.22 0005262 05/23 84-11908-001 Copper/Canyon-Landscaping 107-422-72011 84.15 0005262 05/23 70-08463-001 290 W Elm-Museum 107-422-72011 86.18 0005262 05/23 44-04178-001 San Simeon/Posa Chanet 107-422-72011 128.80 0005262 05/23 84-10693-001 Juniper Rdg/Jayne 107-422-72011 147.29 0005262 05/23 84-10691-003 Juniper/Jayne 107-422-72011 133.31 0005262 05/23 82-10397-001 1075 W Elm/Pacific/Lucille 107-422-72011 128.80 0005262 05/23 22-08436-001 Forest/First Lot 107-422-72011 32.22 0005262 05/23 52-11634-001 Cherry Ln-Median 4 107-422-72011 82.15 0005262 05/23 62-08395-001 Forest/Second St 107-422-72011 32.22 0005262 05/23 45-04295-002 Phelps/La Cuesta 107-422-72011 570.17 0005262 05/23 82-11910-001 Hwy 198/Lucille-Landscaping 107-422-72011 32.22 0005262 05/23 70-11963-001 Cedar/Fifth Clock 107-422-72011 34.22 0005262 05/23 41-03193-001 Princeton/Wash Lot 107-422-72011 54.19 0005262 05/23 70-11990-001 Elm/6th Landscaping 2 107-422-72011 32.22 0005262 05/23 84-10692-001 Juniper Rdg/Jayne 107-422-72011 36.73 0005262 05/23 41-03130-001 Monterey/Monroe 107-422-72011 495.64 0005262 05/23 52-11633-001 Cherry Ln-Median 3 107-422-72011 42.21 0005262 05/23 45-04297-002 Posa Chanet Blvd 107-422-72011 78.15 0005262 05/23 61-06870-001 Lynch Park-Triangle 107-422-72011 78.15 0005262 05/23 42-03438-001 Van Ness/Ash St. Lot 107-422-72011 193.99 0005262 05/23 70-12025-000 7th Street Irrigation 107-422-72011 98.13 0005262 05/23 84-10736-001 Sandalwood/Longhollow 107-422-72011 36.73 0005262 05/23 52-11632-001 Cherry Ln-Median 2 107-422-72011 42.21 0005262 05/23 01-11987-001 Elm/4th Landscaping 2 107-422-72011 42.21 0005262 05/23 41-03184-001 W Joaquin/Wash Lot 107-422-72011 487.65 0005262 05/23 70-11988-001 Elm/6th Landscaping 107-422-72011 46.20 0005262 05/23 82-11346-001 Waste Water Plant 503-520-72010 3,956.72 0005262 05/23 82-10306-001 Meter Shop 503-521-72010 36.21 0005262 05/23 82-10304-001 Service Yard 503-521-72010 92.92 72423 7/27/2023 City of Sanger 1212 1,995.50
IGT66-Coalinga 06/23 FD EMS IGT Consulting Fees 117-416-88100 629.35 IGTT65-Coalinga 05/23 FD EMS IGT Consulting Fees 117-416-88100 1,366.15 72424 7/27/2023 Department of Justice 1288 292.00
660433 06/23 FD EMS Livescan MSmith 117-416-89070 32.00 660433 05/23 FD EMS Livescan ALopez-Solorio 117-416-89070 32.00 Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 20 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
667189 06/23 HR Fingerprints-JBell 101-408-89070 32.00
667189 06/23 HR Fingerprints-TKahikina 101-408-89070 18.24 667189 06/23 HR Fingerprints-SVasquez 101-408-89070 66.00 667189 06/23 HR Fingerprints-MArredondo 101-408-89070 66.00 667189 06/23 PW Fingerprints-TKahikina 107-422-89070 0.64 667189 06/23 FD EMS Fingerprints-TKahikina 117-416-89070 4.16 667189 06/23 FD EMS Fingerprints-JHernandez 117-416-89070 32.00 667189 06/23 FIN Fingerprints-TKahikina 501-406-89070 0.64 667189 06/23 WP Fingerprints-TKahikina 501-503-89070 1.92 667189 06/23 PW Fingerprints-TKahikina 501-508-89070 1.60 667189 06/23 FIN Fingerprints-TKahikina 502-406-89070 0.64 667189 06/23 PW Fingerprints-TKahikina 502-510-89070 1.60 667189 06/23 FIN Fingerprints-TKahikina 503-406-89070 0.48 667189 06/23 WWP Fingerprints-TKahikina 503-520-89070 0.96 667189 06/23 WP Fingerprints-TKahikina 503-521-89070 0.48 667189 06/23 SS Fingerprints-TKahikina 504-535-89070 0.32 667189 06/23 RDA Fingerprints-TKahikina 820-610-89070 0.32 72426 7/27/2023 FlowMSP, Inc. 02605 3,000.00
2184 04/28 FD Annual Fire App License Fee 101-416-88100 3,000.00 72427 7/27/2023 HCI Systems, Inc. 02765 5,365.00
229640 06/23 PD Fire Control System Upgrade 101-413-84030 5,365.00 72428 7/27/2023 Keller Ford 1553 3,038.68
678597/1 06/23 PW Repairs on Unit #24 501-508-84030 1,012.89 678597/1 06/23 PW Repairs on Unit #24 502-510-84060 1,012.89 678597/1 06/23 PW Repairs on Unit #24 503-521-84030 1,012.90 72429 7/27/2023 L.N. Curtis & Sons 1571 2,157.91
INV707344 05/23 FD Active Shooter Kits 101-416-70102 1,580.14 INV725077 07/23 FD Name Patches 101-416-70102 577.77
72430 7/27/2023 Life Assist, Inc. 1593 1,887.65
1337920 06/23 FD EMS Medical Supplies 117-416-75000 586.29 1337921 06/23 FD EMS Medical Supplies 117-416-75000 1,301.36 72431 7/27/2023 Mid Valley Disposal, Inc. 324,791.88 1647 0005296 045/23 Regular Utility Billing for April 2023 504-530-88170 207,074.40 0005297 05/23 Regular Utility Billing for May 2023 504-530-88170 207,341.18 CM0000473 04/23 20% Franchise Fee for April 2023 101-400-41080 -41,414.88 CM0000474 04/23 MVD Franchise Fee Billing for April 2023 504-400-48170 -1,837.81 CM0000475 04/23 20% Printing & Mailing Utility Bills 504-400-48170 -669.76 CM0000476 06/23 MDV Insert-Spring 2023 Clean Up 504-400-48170 -875.61 CM0000477 05/23 20% Franchise Fee for May 2023 101-400-41080 -41,468.24 CM0000478 05/23 MVD Franchise Fee Billing for May 2023 504-400-48170 -2,569.06 CM0000479 04/23 20% Printing & Mailing UItiity Bills 504-400-48170 -788.34 72432 7/27/2023 Paragon Partners Consultants, Inc. 2,235.59 02731 0023388-IN 06/23 ATP4 Trails Project R.O.W Services 305-422-98982 2,235.59 72433 7/27/2023 PG&E 1721 23,015.89
90624-063023 06/23 PW Gas Deliivery SE 31 20 15 HWY 502-510-80020 23,015.89 72434 7/27/2023 PG&E 1533-5 1722 201,239.15
0005290 06/23 705841037 7th & Elm FD Horn 101-416-72020 178.01 0005290 06/23 7053841272 300 W Elm FD Lights 101-416-72020 2,471.87 0005290 06/23 795617993 240 N 6th St 101-432-72020 1,323.68 0005290 06/23 7053841516 PD/Jail/City Hall 101-432-72020 8,574.68 0005290 06/23 7053841899 27500 Phelps Ave Ste 19 101-435-72020 21.68 0005290 06/23 7053841771 27500 Phelps Ave Ste 1 101-435-72020 61.25 0005290 06/23 7053841565 NW Cor Phelps-Airport Lights 101-435-72020 1,140.23 Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 21 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
0005290 06/23 7054189141 Sunset & 5th Ave 101-440-72011 9.53 0005290 06/23 7053841921 Sunset & Washington-Wtr Ftn 101-440-72011 107.29 0005290 06/23 7053841936 408 S 5th Lynch Park 101-440-72011 11.99 0005290 06/23 7053841177 300 Coalinga Plaza Frame Pk 101-440-72011 12.31 0005290 06/23 7053841050 5th & Cedar Tower Clock 101-440-72011 50.81 0005290 05/23 7053841177 300 Coalinga Plaza Frame Pk 101-440-72011 12.85 0005290 06/23 7053841979 City Yard 110-424-72021 189.29 0005290 06/23 9713313248 25 1/2 W polk Traffic Control 110-424-72021 117.57 0005290 06/23 7053841014 160W Elm Arpt 3144 Term Bldg 110-424-72021 20.97 0005290 06/23 7053841990 160 W Elm 110-424-72021 20.97
0005290 06/23 7053841365 Longhollow & Echo Canyon 110-424-72021 21.20 0005290 06/23 7053841349 160 W Elm 110-424-72021 24.22
0005290 06/23 7053841848 SE Juniper Rdg Sprinklers 110-424-72021 24.32 0005290 06/23 7053841501 410 El Rancho Blvd 110-424-72021 28.78 0005290 06/23 7053841694 160 W Elm 110-424-72021 31.45
0005290 06/23 7055180510 Forest Ave Btwn 3rd St & 5th St 110-424-72021 45.85 0005290 06/23 7053841538 160 W Elm Street Light Inv Proj 110-424-72021 45.89 0005290 06/23 7053841913 N/S Valley St Lights 110-424-72021 47.73 0005290 06/23 3443128611 TR 4492 Fox Hollow II @ Frst 110-424-72021 48.43 0005290 06/23 705381308 Van Ness & Elm 110-424-72021 52.01 0005290 06/23 3443128372 TR 5246 Phase I Stallion Sprg 110-424-72021 52.39 0005290 06/23 1638874976 25 1/2 W Polk 110-424-72021 63.65 0005290 06/23 7053841535 160 W Elm Street Light Inv Proj 110-424-72021 68.62 0005290 06/23 3249826069 TR 4492 Fox Hollow II 110-424-72021 72.65 0005290 06/23 7053841379 Polk & Forest Ave 110-424-72021 73.27 0005290 06/23 7053841157 240 W Elm Storage Bldg 110-424-72021 75.27 0005290 06/23 7051816617 Jayne Ave Willow Springs 110-424-72021 87.44 0005290 06/23 7050256422 6th & Durian 110-424-72021 90.82 0005290 06/23 7053841536 160 W Elm Street Light Inv Proj 110-424-72021 94.17 0005290 06/23 7053841534 160 W Elm Street Light Inv Proj 110-424-72021 94.46 0005290 06/23 3443128591 City Sunset Project PM#3025780 110-424-72021 96.61 0005290 06/23 7053841022 160W Elm Arpt 3144 Term Bldg 110-424-72021 127.61 0005290 06/23 7055365996 Elm & Second 110-424-72021 120.51 0005290 06/23 7053841881 140 E Durian Prkg Lot Lights 110-424-72021 19.43 0005290 06/23 7058160009 N/S of Phelps Ave 110-424-72021 119.35 0005290 06/23 7058903139 Tache Way & Warthan St 110-424-72021 15.29 0005290 06/23 7053841439 Phelps & La Cuesta 110-424-72021 11.25 0005290 06/23 3443128041 TR 5246 Phase II Stallion Spr 110-424-72021 141.09 0005290 06/23 7053841004 160W Elm Arpt 3144 Term Bldg 110-424-72021 146.28 0005290 06/23 7053841397 Cambridge & Elm Hwy 198 110-424-72021 147.25 0005290 06/23 7053841244 TR 5344 Promontory Point 110-424-72021 192.97 0005290 06/23 7053841253 Cambridge & Joaquin 110-424-72021 205.84 0005290 06/23 3443128925 TR 5140 Sandalwood Const Jayne 110-424-72021 128.98 0005290 06/23 7053841008 160W Elm Arpt 3144 Term Bldg 110-424-72021 2,858.17 0005290 06/23 7053841026 160W Elm Arpt 3144 Term Bldg 110-424-72021 244.40 0005290 06/23 7053841505 Cambridge & Elm Hwy 198 110-424-72021 274.18 0005290 06/23 3289090333 260 1/2 Cambridge Ave 110-424-72021 310.14 0005290 06/23 7053841429 TR 5339 Dorothy Allen Est 110-424-72021 369.86 0005290 06/23 7053841555 TR 5451 Warthan & Meadows 110-424-72021 835.19 0005290 06/23 7053841016 160W Elm Arpt 3144 Term Bldg 110-424-72021 906.63 0005290 06/23 7053841002 160W Elm Arpt 3144 Term Bldg 110-424-72021 1,047.44 0005290 06/23 7053841909 200 El Rancho Blvd Irrigationl 110-424-72021 9.53 0005290 06/23 7053841204 SE Crn 1st & Forest Landscap 110-424-72021 9.53 0005290 06/23 7053841023 Monterey & Tyler Clock 110-424-72021 9.53 0005290 06/23 7053841791 745 W Forest Ave Landscape 110-424-72021 9.53 0005290 06/23 7050007234 Coolidge N Hachman 110-424-72021 9.54 0005290 06/23 7054518044 Coolidge N Hachman 110-424-72021 9.54 0005290 06/23 7053841842 350 El Rancho Blvd Irrigation 110-424-72021 9.54 0005290 06/23 7053841619 Monterey & Tyler 110-424-72021 9.56 Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 22 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
0005290 06/23 7053841206 Crn Posa & San Sim Lift Station 110-424-72021 9.56 0005290 06/23 7053841485 Washington & Fresno 110-424-72021 9.59 0005290 06/23 7053841661 Forest & 5th 110-424-72021 10.72 0005290 06/23 3443128775 TR 5208 Spano Ent Posa Chanet 110-424-72021 12.11 0005290 06/23 3443128411 TR 5208 Spano Ent Posa Chanet 110-424-72021 108.73 0005290 06/23 7053841864 NE SW 31 20 15 Water Ctrl 501-503-72020 22.95 0005290 06/23 7056027714 NE 11 20 15 501-503-72020 115.00 0005290 06/23 7053841526 25034 Palmer Ave 501-503-72020 89,352.82 0005290 06/23 7053841171 SW SW 7 20 15 Booster Station 501-503-72020 131.63 0005290 06/23 7053841036 NE SW 26 19 15 Booster Station 501-503-72020 2,755.57 0005290 06/23 7053841684 NW NW 11 20 15 Water Dept 501-503-72020 40.46 0005290 05/23 7053841526 25034 Palmer Ave 501-503-72020 62,886.77 0005290 06/23 7053841518 NW NW 31 20 16 Chlorine Boost 501-503-72020 18.49 0005290 06/23 7053841131 SW Crn Gale & Derrick Wtr Mtr 501-503-72020 9.53 0005290 06/23 7053841615 SW SW SW 18 20 16 Reservoir 501-503-72020 24.77 0005290 06/23 7053841979 City Yard 501-508-72020 189.30 0005290 06/23 7053841358 College Alley S Side Cat Pro 502-510-72020 75.84 0005290 06/23 7053841123 Cherry Ln 502-510-72020 83.21
0005290 06/23 7053841657 Behind 595 Roosevelt Alley Light 502-510-72020 56.71 0005290 06/23 7053841102 N end of Malple St 502-510-72020 53.19 0005290 06/23 7053841361 Alley S Pleasant & E Warthan 502-510-72020 60.53 0005290 06/23 7053841312 Thompson Btwn Valley & Polk 502-510-72020 50.70 0005290 06/23 7053841243 Pine Alley 502-510-72020 87.29 0005290 06/23 7053841783 California Alley 502-510-72020 72.97 0005290 06/23 7053841979 City Yard 502-510-72020 189.29 0005290 06/23 7053841574 Coalinga Alley Madison & Mont 502-510-72020 61.99 0005290 06/23 7053841066 NE Crn Harvard & College 502-510-72020 18.19 0005290 06/23 7053841466 Fres Alley Tyler & Polk 502-510-72020 100.53 0005290 06/23 7053841697 Baker Alley 502-510-72020 101.02 0005290 06/23 7056603692 SE 33 20 15 WWP 503-520-72020 2,074.73 0005290 06/23 7052100780 NE SE 33 20 15 WWP 503-520-72020 17,846.27 0005290 06/23 7053841845 Sewer Lift Station Polk 503-521-72020 114.43 0005290 06/23 7053841194 Sewer Lift Pump Echo 503-521-72020 235.65 0005290 06/23 7053841979 City Yard 503-521-72020 189.29 0005290 06/23 7053841328 Sewer Lift Pump P/L 503-521-72020 172.78 0005290 06/23 7053841367 Sewer Lift Station Kim 503-521-72020 34.17 72441 7/27/2023 PTS Communications Inc 02637 100.00
2109089 06/23 PD 911 System Operational 101-413-88100 100.00 72442 7/27/2023 Shell Energy North American (US), LP 15,783.71 1830 3699009 06/23 PW 502-510-80030 15,783.71
72443 7/27/2023 Sparkletts 1858 95.16
9412248 07/0123 06/23 WP Bottled Water Delivery 501-503-72010 95.16 72444 7/27/2023 Steven C. Simons 1876 84.41
4383372 06/23 PD Bike Kick Stand Reimbursement 101-413-84060 84.41 72445 7/27/2023 Tri City Engineering 1935 670.00
3014.01 06/23 AIR Runway 01-19 Rehabilitation 101-435-84030 190.00 3030.01 06/23 Garfield Sidewalk Repair at Olsen Park 109-424-98987 480.00 DFT0004622 7/3/2023 SDI 02078 29.47
0005194 SDI 950-000-31500 29.47
DFT0004623 7/3/2023 Employment Development Dept. 221.72 1331 0005195 State WH 950-000-31200 221.72
DFT0004624 7/3/2023 United States Treasury 1956 1,330.02 0005196 Fed W/H 950-000-31100 720.38
0005196 Social Seccurity 950-000-31300 494.08
Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 23 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
0005196 Medicare 950-000-31400 115.56
DFT0004625 7/7/2023 Newport Trust Company 1677 202.50
0005200 457 Newport $$ 950-000-32100 202.50
DFT0004626 7/7/2023 Newport Trust Company 2,014.37 1677 0005201 457 Newport % 950-000-32100 2,014.37
DFT0004627 7/7/2023 Newport Trust Company 1,814.58 1677 0005202 457 Newport EE$ / ER% 950-000-32100 1,814.58
DFT0004628 7/7/2023 California State Disbursement Unit 905.53 1869 0005215 SDU Fresno County 950-000-34010 905.53
DFT0004629 7/7/2023 California State Disbursement Unit 64.84 1869 0005216 SDU Kings County DCSS 950-000-34010 64.84
DFT0004630 7/31/2023 AFLAC Group Insurance 1025 2,526.92 0005218 AFLAC After Tax 950-000-34600 657.61
0005218 AFLAC Pre Tax 950-000-34600 1,869.31
DFT0004631 7/7/2023 SDI 02078 2,455.74
0005219 SDI 950-000-31500 2,455.74
DFT0004632 7/7/2023 SDI (Mgr) 02077 334.50
0005220 Mgr SDI 950-000-31500 334.50
DFT0004633 7/7/2023 Employment Development Dept. 8,919.05 1331 0005221 State WH 950-000-31200 8,919.05
DFT0004634 7/7/2023 United States Treasury 65,728.69 1956 0005222 Fed W/H 950-000-31100 21,080.99
0005222 Social Seccurity 950-000-31300 36,185.02
0005222 Medicare 950-000-31400 8,462.68
DFT0004635 7/5/2023 SDI 02078 15.12
0005223 SDI 950-000-31500 15.12
DFT0004636 7/5/2023 Employment Development Dept. 11.53 1331 0005224 State WH 950-000-31200 11.53
DFT0004637 7/5/2023 United States Treasury 1956 257.00
0005225 Social Seccurity 950-000-31300 208.28
0005225 Medicare 950-000-31400 48.72
DFT0004638 7/7/2023 SDI 02078 11.19
0005226 SDI 950-000-31500 11.19
DFT0004639 7/7/2023 Employment Development Dept. 21.39 1331 0005227 State WH 950-000-31200 21.39
DFT0004640 7/7/2023 United States Treasury 1956 267.14
0005228 Fed W/H 950-000-31100 76.86
0005228 Social Seccurity 950-000-31300 154.22
0005228 Medicare 950-000-31400 36.06
DFT0004641 7/5/2023 SDI 02078 84.92
0005229 SDI 950-000-31500 84.92
DFT0004642 7/5/2023 Employment Development Dept. 456.29 1331 0005230 State WH 950-000-31200 456.29
DFT0004643 7/5/2023 United States Treasury 1956 2,217.45 0005231 Fed W/H 950-000-31100 773.81
0005231 Social Seccurity 950-000-31300 1,170.02
Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 24 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
0005231 Medicare 950-000-31400 273.62
DFT0004645 7/6/2023 Employment Development Dept. 3.24 1331 0005232 State WH 950-000-31200 3.24
DFT0004646 7/6/2023 United States Treasury 1956 20.10
0005233 Fed W/H 950-000-31100 8.84
0005233 Social Seccurity 950-000-31300 9.12
0005233 Medicare 950-000-31400 2.14
DFT0004647 7/10/2023 SDI 02078 10.49
0005239 SDI 950-000-31500 10.49
DFT0004648 7/10/2023 United States Treasury 1956 178.34 0005240 Social Seccurity 950-000-31300 144.54
0005240 Medicare 950-000-31400 33.80
DFT0004650 7/21/2023 Newport Trust Company 1677 202.50
0005266 457 Newport $$ 950-000-32100 202.50
DFT0004651 7/21/2023 Newport Trust Company 2,000.18 1677 0005267 457 Newport % 950-000-32100 2,000.18
DFT0004652 7/21/2023 Newport Trust Company 1,821.73 1677 0005268 457 Newport EE$ / ER% 950-000-32100 1,821.73
DFT0004653 7/21/2023 California State Disbursement Unit 905.53 1869 0005281 SDU Fresno County 950-000-34010 905.53
DFT0004654 7/21/2023 California State Disbursement Unit 46.15 1869 0005282 SDU Kings County DCSS 950-000-34010 46.15
DFT0004655 7/31/2023 AFLAC Group Insurance 1025 2,526.92 0005284 AFLAC After Tax 950-000-34600 657.61
0005284 AFLAC Pre Tax 950-000-34600 1,869.31
DFT0004656 7/21/2023 SDI 02078 2,426.52
0005285 SDI 950-000-31500 2,426.52
DFT0004657 7/21/2023 SDI (Mgr) 02077 334.50
0005286 Mgr SDI 950-000-31500 334.50
DFT0004658 7/21/2023 Employment Development Dept. 8,485.10 1331 0005287 State WH 950-000-31200 8,485.10
DFT0004659 7/21/2023 United States Treasury 64,052.98 1956 0005288 Fed W/H 950-000-31100 20,010.62
0005288 Social Seccurity 950-000-31300 35,694.56
0005288 Medicare 950-000-31400 8,347.80
DFT0004661 7/21/2023 SDI 02078 -1.31
CM0000471 SDI 950-000-31500 -1.31
DFT0004662 7/21/2023 Employment Development Dept. 9.58 1331 0005292 State WH 950-000-31200 9.58
DFT0004663 7/21/2023 United States Treasury 1956 35.91
0005293 Fed W/H 950-000-31100 15.37
0005293 Social Seccurity 950-000-31300 16.64
0005293 Medicare 950-000-31400 3.90
DFT0004664 7/21/2023 United States Treasury 1956 -31.78 CM0000472 Social Seccurity 950-000-31300 -25.76
CM0000472 Medicare 950-000-31400 -6.02
Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 25 of 32
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
DFT0004665 7/21/2023 SDI 02078 30.58
0005294 SDI 950-000-31500 30.58
DFT0004666 7/21/2023 United States Treasury 1956 519.92 0005295 Social Seccurity 950-000-31300 421.38
0005295 Medicare 950-000-31400 98.54
DFT0004714 7/3/2023 Global Payments 02753 2,167.17
0005406 2023-06 CC Fees 7941 Counter Payments 501-406-92090 866.87 0005406 2023-06 CC Fees 7941 Counter Payments 502-406-92090 758.51 0005406 2023-06 CC Fees 7941 Counter Payments 503-406-92090 498.45 0005406 2023-06 CC Fees 7941 Counter Payments 504-406-92090 43.34 DFT0004715 7/3/2023 Global Payments 02753 12,937.62
0005407 2023-06 CC Fees 7945 Online Payments 501-406-92090 5,175.05 0005407 2023-06 CC Fees 7945 Online Payments 502-406-92090 4,528.17 0005407 2023-06 CC Fees 7945 Online Payments 503-406-92090 2,975.65 0005407 2023-06 CC Fees 7945 Online Payments 504-406-92090 258.75 Grand Total: 1,978,926.99
Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 26 of 32
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 424,496.37
105 - COPS GRANT FUND 3,750.00
106 - POLICE DEPT GRANTS 4,749.05
107 - GAS TAX FUND 16,205.41
109 - TDA - ARTICLE 3 FUND 480.00
110 - LTF - ARTICLE 8 FUND 12,446.26
111 - SB1-ROAD REHAB MAINT ACCT FUND 16,303.75
117 - IGT-INTERGOVERNMENTAL TRANSFER 24,435.37
125 - MEASURE C-STREET MAINTENANCE 2,524.75
305 - CALTRANS GRANTS FUND 29,829.34
306 - SPECIAL REVENUE GRANTS FUND 261.25
307 - ARPA GRANT FUND 26,821.48
308 - AB179 TECH IMPROVEMENT 15,000.00
501 - WATER ENTERPRISE FUND 563,827.41
502 - GAS ENTERPRISE FUND 109,263.83
503 - SEWER ENTEPRISE FUND 101,935.70
504 - SANITATION ENTERPRISE FUND 412,967.49
815 - LOW/MOD HOUSING ASSET FUND 3,834.00
820 - RORF-REDEV OBLIG RETIREMENT FUND (RDA) 9,300.31
950 - PAYROLL TRUST & AGENCY FUND 200,495.22
Grand Total: 1,978,926.99
Account Summary
Account Number Account Name Payment Amount
101-000-10400 SMIP Payable 101.36
101-000-10500 State Bldg. Standards Ad 124.20
101-400-41080 Mid Valley Franchise Fee -82,883.12
101-400-42050 Building Permits 47.12
101-400-42130 ResidenƟal Solar Permit 621.60
101-401-70010 Office Supplies 271.59
101-401-84010 Office Equip. Repairs & 0.15
101-401-86010 Training, Travel, & Confe 12.50
101-401-86030 Subs., Dues, & PublicaƟo 4,770.50
101-401-88011 Legal Services 9,946.90
101-401-88040 Computer Programming 598.87
101-401-88100 Professional Services 400.00
101-401-88220 Special Events Expense 17.29
101-401-92081 Fireworks Display 11,750.00
101-404-70010 Office Supplies 54.08
101-404-70100 Uniforms 20.08
101-404-70160 Gasoline & Diesel 88.04
101-404-84010 Office Equip. Repairs & 16.27
101-404-84060 Vehicle Parts, Repairs & 317.70
101-404-86010 Training, Travel, & Confe 50.00
101-404-86030 Subs., Dues, & PublicaƟo 1,999.00
101-404-86500 Planning-Reimbursable F 3,280.00
101-404-88040 Computer Programming 1,138.35
101-404-88100 Professional Services 925.92
101-405-70010 Office Supplies 1,648.67
101-405-84010 Office Equip. Repairs & 41.23
101-405-86010 Training, Travel, & Confe 87.50
101-405-86030 Subs., Dues, & PublicaƟo 1,999.00
101-405-88040 Computer Programming 598.87
101-406-70010 Office Supplies 9.42
101-406-84010 Office Equip. Repairs & 0.09
101-406-86010 Training, Travel, & Confe 45.00
101-406-88040 Computer Programming 6,979.17
Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 27 of 32
Account Summary
Account Number Account Name Payment Amount
101-408-70010 Office Supplies 27.58
101-408-72030 Telephone 22.74
101-408-84010 Office Equip. Repairs & 17.58
101-408-88040 Computer Programming 580.55
101-408-89040 Physical w/Drug & Alcoh 998.00
101-408-89050 Polygraphs 500.00
101-408-89070 Fingerprinting 182.24
101-408-89080 Background InvesƟgaƟo 700.00
101-413-70010 Office Supplies 264.30
101-413-70380 Inmate Food/Jail Supplie 619.63
101-413-70440 Miscellaneous Supplies 4.13
101-413-72010 Water, Gas, SanitaƟon & 61.30
101-413-72020 Electric 22.47
101-413-72030 Telephone 4,926.80
101-413-84010 Office Equip. Repairs & 64.62
101-413-84030 Buildings Repairs & Mai 9,115.00
101-413-84060 Vehicle Parts, Repairs & 9,791.52
101-413-86010 Training, Travel, & Confe 4,428.00
101-413-86030 Subs., Dues, & PublicaƟo 2,103.55
101-413-88040 Computer Programming 6,094.41
101-413-88100 Professional Services 4,541.94
101-413-90070 Investigative Expenses 3,139.62
101-413-98040 Major Machinery & Equi 190,943.10
101-415-70010 Office Supplies 86.35
101-415-72010 Water, Gas, SanitaƟon & 106.33
101-415-88100 Professional Services 11,800.00
101-416-70010 Office Supplies 20.36
101-416-70050 EducaƟon Materials & S 2,154.56
101-416-70102 Uniforms 3,725.33
101-416-70160 Gasoline & Diesel 10,435.97
101-416-70440 Miscellaneous Supplies 531.50
101-416-72010 Water, Gas, SanitaƟon & 820.66
101-416-72020 Electric 2,649.88
101-416-72030 Telephone 544.91
101-416-75030 Tuition Reimbursement 1,508.16
101-416-75060 Mandated Annual Servic 207.00
101-416-84010 Office Equip. Repairs & 36.94
101-416-84050 Grounds Repairs & Main 187.50
101-416-84060 Vehicle Parts, Repairs & 7.08
101-416-86010 Training, Travel, & Confe 830.94
101-416-88040 Computer Programming 631.85
101-416-88100 Professional Services 3,000.00
101-416-97061 Fire Equipment Lease Pri 142,000.00
101-416-97062 Fire Equipment Lease Int 5,263.20
101-416-98040 Major Machinery & Equi 2,648.48
101-431-70060 Small Tools & Equipment 236.96
101-431-70100 Uniforms 75.46
101-431-70150 Vehicle Parts & Supplies 25.50
101-432-70440 Miscellaneous Supplies 513.14
101-432-72010 Water, Gas, SanitaƟon & 1,616.95
101-432-72020 Electric 9,898.36
101-432-72030 Telephone 665.26
101-432-84030 Buildings Repairs & Mai 1,481.86
101-435-72010 Water, Gas, SanitaƟon & 692.35
101-435-72020 Electric 1,223.16
101-435-72030 Telephone 91.54
101-435-84030 Buildings Repairs & Mai 190.00
101-435-90010 Liability & Property Insur 3,987.00
Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 28 of 32
Account Summary
Account Number Account Name Payment Amount
101-440-62080 Uniform Allowance 400.00
101-440-70100 Uniforms 305.48
101-440-70160 Gasoline & Diesel 328.72
101-440-72011 Water/Electric - City Plot 6,308.83
101-440-84050 Grounds Repairs & Main 702.63
101-440-84060 Vehicle Parts, Repairs & 217.99
101-440-88100 Professional Services 59.25
101-440-98981 Splash Pad Project 2,052.50
105-413-98041 COPS Grant Equipment E 3,750.00
106-400-46251 CA Officer Wellness & M 4,749.05
107-422-70010 Office Supplies 11.89
107-422-70100 Uniforms 185.65
107-422-70130 Street Materials 1,076.02
107-422-70140 Utility Parts & Supplies 33.08
107-422-70160 Gasoline & Diesel 282.50
107-422-72011 Water/Electric - City Plot 3,584.33
107-422-72030 Telephone 7.58
107-422-84010 Office Equip. Repairs & 10.41
107-422-84060 Vehicle Parts, Repairs & 274.31
107-422-86010 Training, Travel, & Confe 1.25
107-422-86030 Subs., Dues, & PublicaƟo 1,788.93
107-422-88040 Computer Programming 5,778.82
107-422-88100 Professional Services 3,170.00
107-422-89070 Fingerprinting 0.64
109-424-98987 Sidewalk Improvements 480.00
110-424-72021 Street Light Electricity 10,125.84
110-424-98401 Slurry Seal & Cape Seal 2,210.00
110-424-98999 Street Light AcquisiƟon 110.42
111-422-98978 Cherry Lane Improveme 16,303.75
117-416-70010 Office Supplies 6.49
117-416-72030 Telephone 5.35
117-416-75000 Medical Equipment & Su 12,007.90
117-416-75020 EMS-Linens 524.60
117-416-75040 Ambulance Billing Contr 7,681.27
117-416-84010 Office Equip. Repairs & 2.87
117-416-84060 Vehicle Parts, Repairs & 990.85
117-416-84070 Misc. Repairs & Maint. 153.78
117-416-86040 Required CerƟficaƟon Tr 298.00
117-416-88040 Computer Programming 136.60
117-416-88100 Professional Services 1,995.50
117-416-89040 Physical w/Drug & Alcoh 532.00
117-416-89070 Fingerprinting 100.16
125-422-98973 Elm Ave. Improvements 2,524.75
305-422-98902 Phelps Ave Ph 2 Exp STP 225.00
305-422-98974 CMAQ-NW Trail Seg 1/2/ 18,485.00
305-422-98975 ATP Cycle 5-Est Polk St Bi 560.00
305-422-98982 Trail Improv-ATP Cycle 4 7,041.84
305-422-98998 CMAQ Alley Paving Ph 2 3,517.50
306-422-98575 Centennial Park DPR Gra 130.63
306-422-98576 Sandalwood Park DPR Gr 130.62
307-401-98579 ARPA Grant Expense 26,821.48
308-413-98040 Major Machinery & Equi 15,000.00
501-000-08900 Prepaid Expense 47,910.00
501-406-70010 Office Supplies 127.78
501-406-70030 Postage & Freight Out 1,665.26
501-406-70040 Printing & Binding 949.59
501-406-70160 Gasoline & Diesel 296.81
501-406-72030 Telephone 82.04
Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 29 of 32
Account Summary
Account Number Account Name Payment Amount
501-406-84010 Office Equip. Repairs & 67.29
501-406-86010 Training, Travel, & Confe 41.25
501-406-86030 Subs., Dues, & PublicaƟo 799.60
501-406-88040 Computer Programming 18,018.97
501-406-89070 Fingerprinting 0.64
501-406-92090 Taxes, Licenses, & Fees 6,041.92
501-503-70010 Office Supplies 14.05
501-503-70060 Small Tools & Equipment 479.83
501-503-70100 Uniforms 133.26
501-503-70140 Utility Parts & Supplies 24.41
501-503-70160 Gasoline & Diesel 1,655.52
501-503-70220 Chemicals Zinc Ortho 56,724.00
501-503-70240 Chemicals Aluminate Sul 13,841.45
501-503-72010 Water, Gas, SanitaƟon & 95.16
501-503-72020 Electric 155,357.99
501-503-72030 Telephone 586.89
501-503-80010 Water Purchases 57,746.01
501-503-82030 Equipment Rental 34.00
501-503-84010 Office Equip. Repairs & 4.43
501-503-84020 Major Equip. Repairs & 121,477.89
501-503-84030 Buildings Repairs & Mai 110.00
501-503-84072 Safety Equip. Repairs & 126.32
501-503-86030 Subs., Dues, & PublicaƟo 894.46
501-503-86032 CerƟficaƟons, Renewals, 105.00
501-503-88011 Legal Services 397.50
501-503-88040 Computer Programming 323.90
501-503-88081 Outside Laboratory 733.50
501-503-88100 Professional Services 27,467.13
501-503-89070 Fingerprinting 1.92
501-503-98441 Water Revenue Bond Pr 35,896.21
501-508-70010 Office Supplies 71.89
501-508-70060 Small Tools & Equipment 472.89
501-508-70100 Uniforms 185.69
501-508-70140 Utility Parts & Supplies 664.54
501-508-70160 Gasoline & Diesel 1,071.07
501-508-72020 Electric 189.30
501-508-72030 Telephone 133.31
501-508-84010 Office Equip. Repairs & 3.66
501-508-84030 Buildings Repairs & Mai 1,012.89
501-508-84060 Vehicle Parts, Repairs & 562.37
501-508-86010 Training, Travel, & Confe 16.67
501-508-86030 Subs., Dues, & PublicaƟo 894.46
501-508-88040 Computer Programming 352.94
501-508-88100 Professional Services 4,492.50
501-508-88121 Geographic InformaƟon 42.34
501-508-88130 Grant WriƟng/ApplicaƟo 830.25
501-508-89070 Fingerprinting 1.60
501-508-98040 Major Machinery & Equi 522.45
501-508-98054 Water Meters 2,074.61
502-406-70010 Office Supplies 112.09
502-406-70030 Postage & Freight Out 1,457.10
502-406-70040 Printing & Binding 830.89
502-406-70160 Gasoline & Diesel 259.71
502-406-72030 Telephone 72.01
502-406-84010 Office Equip. Repairs & 59.02
502-406-86010 Training, Travel, & Confe 35.00
502-406-86030 Subs., Dues, & PublicaƟo 699.65
502-406-88040 Computer Programming 17,938.12
Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 30 of 32
Account Summary
Account Number Account Name Payment Amount
502-406-89070 Fingerprinting 0.64
502-406-92090 Taxes, Licenses, & Fees 5,286.68
502-510-70010 Office Supplies 14.60
502-510-70100 Uniforms 185.69
502-510-70160 Gasoline & Diesel 1,071.05
502-510-70440 Miscellaneous Supplies 84.93
502-510-72020 Electric 1,011.46
502-510-72030 Telephone 19.84
502-510-80020 PG&E Wholesale Transp 33,637.83
502-510-80030 Gas Purchases for Resale 15,783.71
502-510-84010 Office Equip. Repairs & 9.61
502-510-84060 Vehicle Parts, Repairs & 1,575.23
502-510-86010 Training, Travel, & Confe 1,646.29
502-510-86030 Subs., Dues, & PublicaƟo 4,137.93
502-510-88040 Computer Programming 608.54
502-510-88100 Professional Services 12,390.00
502-510-88121 Geographic InformaƟon 42.33
502-510-88130 Grant WriƟng/ApplicaƟo 830.25
502-510-89070 Fingerprinting 1.60
502-510-98040 Major Machinery & Equi 522.45
502-510-98071 Gas Meter Purchases 8,939.58
503-000-10003 Retention Payable -1,347.50
503-406-70010 Office Supplies 63.63
503-406-70030 Postage & Freight Out 957.52
503-406-70040 Printing & Binding 546.01
503-406-70160 Gasoline & Diesel 170.66
503-406-72030 Telephone 40.80
503-406-84010 Office Equip. Repairs & 33.53
503-406-86010 Training, Travel, & Confe 24.50
503-406-86030 Subs., Dues, & PublicaƟo 459.77
503-406-88040 Computer Programming 17,667.12
503-406-89070 Fingerprinting 0.48
503-406-92090 Taxes, Licenses, & Fees 3,474.10
503-520-70100 Uniforms 133.25
503-520-70140 Utility Parts & Supplies 700.08
503-520-70160 Gasoline & Diesel 389.35
503-520-72010 Water, Gas, SanitaƟon & 3,956.72
503-520-72020 Electric 19,921.00
503-520-72030 Telephone 14.72
503-520-82030 Equipment Rental 17.00
503-520-84010 Office Equip. Repairs & 10.80
503-520-84020 Major Equip. Repairs & 1,180.82
503-520-84060 Vehicle Parts, Repairs & 160.60
503-520-86030 Subs., Dues, & PublicaƟo 894.46
503-520-88011 Legal Services 630.32
503-520-88040 Computer Programming 457.23
503-520-88080 Laboratory 326.00
503-520-88100 Professional Services 600.00
503-520-89070 Fingerprinting 0.96
503-520-98991 WWTP AutomaƟon & Se 27,326.25
503-520-98992 WWTP Improvements 3,150.00
503-521-70010 Office Supplies 12.97
503-521-70100 Uniforms 185.65
503-521-70160 Gasoline & Diesel 1,071.05
503-521-70440 Miscellaneous Supplies 102.32
503-521-72010 Water, Gas, SanitaƟon & 129.13
503-521-72020 Electric 746.32
503-521-72030 Telephone 141.68
Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 31 of 32
Account Summary
Account Number Account Name Payment Amount
503-521-84010 Office Equip. Repairs & 6.20
503-521-84030 Buildings Repairs & Mai 1,012.90
503-521-84060 Vehicle Parts, Repairs & 516.20
503-521-86010 Training, Travel, & Confe 16.67
503-521-86030 Subs., Dues, & PublicaƟo 894.47
503-521-88040 Computer Programming 434.46
503-521-88100 Professional Services 600.00
503-521-88121 Geographic InformaƟon 42.33
503-521-88130 Grant WriƟng/ApplicaƟo 830.25
503-521-89070 Fingerprinting 0.48
503-521-98040 Major Machinery & Equi 522.44
503-521-98904 Clean Water State Revol 12,710.00
504-400-48170 Reimbursements & Refu -6,740.58
504-406-70010 Office Supplies 6.56
504-406-70030 Postage & Freight Out 83.26
504-406-70040 Printing & Binding 47.46
504-406-70160 Gasoline & Diesel 14.84
504-406-72030 Telephone 4.22
504-406-84010 Office Equip. Repairs & 3.43
504-406-86010 Training, Travel, & Confe 1.75
504-406-86030 Subs., Dues, & PublicaƟo 39.98
504-406-88040 Computer Programming 3,503.36
504-406-92090 Taxes, Licenses, & Fees 302.09
504-530-88170 Mid Valley SanitaƟon Se 414,415.58
504-535-70100 Uniforms 75.42
504-535-70160 Gasoline & Diesel 1,158.01
504-535-84060 Vehicle Parts, Repairs & 12.29
504-535-88100 Professional Services 39.50
504-535-89070 Fingerprinting 0.32
815-609-88100 Professional Services 3,834.00
820-610-70010 Office Supplies 0.54
820-610-72030 Telephone 0.45
820-610-84010 Office Equip. Repairs & 0.24
820-610-86010 Training, Travel, & Confe 1.25
820-610-88040 Computer Programming 1,397.51
820-610-89070 Fingerprinting 0.32
820-610-96500 Fiscal Agent Fees 7,900.00
950-000-31100 Federal Withholding 42,686.87
950-000-31200 State Income Tax Withh 18,127.90
950-000-31300 FICA Withheld 74,472.10
950-000-31400 Medicare Insurance Wit 17,416.80
950-000-31500 State Disability Insuranc 5,731.72
950-000-32100 Employee Deferred Com 24,988.69
950-000-32300 Employee Long Term Dis 2,082.61
950-000-32400 Life Insurance 1,008.04
950-000-33000 CLOCEA Dues Withheld 1,621.70
950-000-33200 CPOA Dues Withheld 1,811.52
950-000-33300 Fire Assoc. Dues Withhel 1,900.00
950-000-34010 Other W/H Garnishment 2,222.05
950-000-34060 Prepaid Legal Services 448.32
950-000-34500 Unreimbursed Med/Dep 923.06
950-000-34600 AFLAC Insurance Withhe 5,053.84
Grand Total: 1,978,926.99
Project Account Summary
Project Account Key Payment Amount
**None** 1,978,926.99
Expense Approval Report Payment Dates: 7/1/2023 - 7/31/2023 8/23/2023 4:07:36 PM Page 32 of 32
Project Account Summary
Project Account Key Payment Amount
**None**
Grand Total: 1,978,926.99
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Information Only: July 2023 Crime Report
Meeting Date: Wednesday, September 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Jose Garza, Chief of Police
I. RECOMMENDATION:
II. BACKGROUND:
III. DISCUSSION:
IV. ALTERNATIVES:
V. FISCAL IMPACT:
ATTACHMENTS:
File Name Description
July_2023_Monthly_Report.docx Coalinga Police Dept. July 2023, Crime Report Monthly Report
July 2023
The Coalinga Police Department has continued to do an outstanding job in addressing crime in the city. For the month of July 2023, Part 1 crimes are down 33% compared to July 2022. During July 2023, we had no homicides, rapes, or robberies. However, in 2023, we had 4 assaults, 2 of which were domestic violence related, 1 burglary, 8 larcenies and 3 auto thefts.
July 2023 Notable investigations and arrests
On July 3, 2023, CPD arrested Coalinga-Huron Unified School District employee Rafael Guzman Garcia for an active felony warrant for the charges of misappropriation of funds by a trustee of public funds. He was booked into the Fresno County Jail.
On July 20, 2023, K-9 Boss 1st big narcotic seizure. CPD stopped a vehicle in the area of Hayes and Polk Street and contacted two known individuals who have a history of sales of narcotics. K-9 Handler conducted an open-air sniff of the exterior of the vehicle and K9 Boss alerted to the drugs hidden in the car. Approximately 140 grams of crystal meth, 60 blue M30 fentanyl pills, small digital scale, and plastic baggies use for packaging purposes were found. Ubaldo Rosas Medina was arrested on multiple narcotic charges.
On July 27, 2023, CPD served a search warrant and arrested Noe Joel Benavides for several burglaries and thefts that had occurred at West Hills College, the Church of the Nazarene, and the City Water Treatment Plant.
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Information Only: City of Coalinga Website Traffic Analytics Meeting Date: Thursday, September 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Larry Miller, Public Works and Utilities Coordinator I. RECOMMENDATION:
There is no staff recommendation. This item was requested as a Future Agenda Item by Councilman Vosburg.
II. BACKGROUND:
The item requested was to review the website analytic information.
III. DISCUSSION:
The city website is provided by Civic Plus. Site traffic analytics is handled by Good Analytics and is a very robust program. Annually Civic Plus provides a review of the site traffic analytics. For the year of 2022 the following information was provided.
Top Level Information
Total Users: 217,109
Total Pageviews: 246,098
Average Time on Page: 1:28
Top Downloaded Documents – Total Downloads: 91,597
1. SCADA Project Specifications: 1653
2. Coalinga 2015 UWMP: 796
3. Business License Application: 744
4. Application for Utility Services: 682
5. City Construction Standards: 678
6. Building Permit Application: 564
Top Search Terms – Total Unique Searches: 4,335
1. Business License: 59
2. Municipal Code: 48
3. Christmas: 28
4. Jobs: 24
5. Utility Billing: 17
6. Inmate Search: 16
IV. ALTERNATIVES:
None
V. FISCAL IMPACT:
None
ATTACHMENTS:
File Name Description
CoalingaWebsiteUsage.pdf Coalinga Website Traffic Analytics Top Level
Information
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STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Consideration of Bid Award for Coalinga Dirt Alley Paving Phase II Project Meeting Date: Thursday, September 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:
It is recommended that the Coalinga City Council award a contract in the amount of $664,909.00 to Terra West Construction, Inc., 1030 Gettysburg Avenue, Suite 107, Clovis, CA 93612 for the Coalinga Dirt Alley Paving Phase II Project. It is also recommended that a contingency of 5% ($33,245.45) be included in the Council action to cover any unforeseen incidentals for a total authorization amount of $698,154.45.
II. BACKGROUND:
In December 2021, the Coalinga City Council directed staff to prepare engineering plans and specifications and authorize a call for bids for the Coalinga Dirt Alley Paving Phase II Project. The project will drastically reduce fugitive dust (PM10 and PM2.5 emissions) by paving seven existing dirt/gravel alley ways located within the City of Coalinga. Construction activities include construction surveying, clearing and grubbing, concrete removal and disposal, alley excavation and grading, forming and pouring of concrete valley gutter, curb and gutter, sidewalk, and alley approaches, placement of HMA pavement section, relocation of existing utility bollards, and adjustment of existing utility covers to finish grade.
III. DISCUSSION:
City staff received and opened four bids for this project on August 22, 2023, at 2:00 p.m. Terra West Construction, Inc., was the apparent low bidder with a total bid proposal of $664,909.00, the Engineer’s Estimate was $588,740.00. The entire bid summary is included as Attachment “A”. Terra West Construction, Inc., has furnished the required bid bond. If the City Council decides to award the project to Terra West Construction, Inc., and the “Notice to Proceed” is issued, the contractor will have 60 working days to complete the work. The following is a tentative schedule:
Award of Contract: September 7, 2023
Start of Construction: September 25, 2023
Completion of Construction: December 21, 2023
IV. ALTERNATIVES:
The alternative to this councilaction would be to reject all bids. If all bids are rejected, the city would have to re-advertise or cancel the project. Staff believes that re-advertising the project will not result in lower bids.
V. FISCAL IMPACT:
Total authorization request for this contract is $664,909.00 with an additional 5% contingency of $33,245.45 for a total of $698,154.45. This project is funded by CMAQ (federal grant funds) in the amount of $588,740.00 and TDA funds (local) of $109,414.45. There will be no fiscal impact to the General Fund.
ATTACHMENTS:
File Name Description
Bid_Summary.pdf Attachment "A" Bid Summary
Bid_Results.pdf Attachment "B" Bid Results
COC_Alley_Paving_Project_Full_Scope_Jan2020.pdf Alley's 38-44 Exhibit City of Coalinga
CML-5146(029) Coalinga Dirt Alley Paving Phase II
Base Bid Items
Item Description Unit Qty. Engineer's Est. Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension 1 MOBILIZATION / GENERAL REQUIREMENTS LS 1 $ 42,000.00 $ 64,000.00 $ 64,000.00 $ 24,196.00 $ 24,196.00 $ 38,087.55 $ 38,087.55 $ 170,000.00 $ 170,000.00 2 WORKER SAFETY LS 1 $ 2,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,051.65 $ 1,051.65 $ 1.00 $ 1.00 3 TRAFFIC CONTROL LS 1 $ 12,500.00 $ 10,000.00 $ 10,000.00 $ 13,700.00 $ 13,700.00 $ 27,801.50 $ 27,801.50 $ 15,000.00 $ 15,000.00 4 DUST CONTROL LS 1 $ 3,535.00 $ 7,000.00 $ 7,000.00 $ 1,000.00 $ 1,000.00 $ 7,501.00 $ 7,501.00 $ 100.00 $ 100.00 5 CONSTRUCTION SURVEYING LS 1 $ 12,000.00 $ 12,000.000 $ 12,000.00 $ 13,540.00 $ 13,540.00 $ 14,040.00 $ 14,040.00 $ 11,000.00 $ 11,000.00 6 CONCRETE / PAVEMENT REMOVAL AND DISPOSAL CY 72 $ 18,000.00 $ 300.000 $ 21,600.00 $ 348.00 $ 25,056.00 $ 314.10 $ 22,615.20 $ 162.00 $ 11,664.00 7 CLEARING AND GRUBBING LS 1 $ 12,500.00 $ 56,000.000 $ 56,000.00 $ 74,510.00 $ 74,510.00 $ 84,207.05 $ 84,207.05 $ 75,000.00 $ 75,000.00 8 ALLEY EXCAVATION AND GRADING CY 1,254 $ 50,160.00 $ 84.000 $ 105,336.00 $ 64.00 $ 80,256.00 $ 78.85 $ 98,882.50 $ 98.00 $ 122,892.00 9 HOT MIX ASPHALT TYPE A (HMA-A) TON 812 $ 113,680.00 $ 135.000 $ 109,620.00 $ 198.00 $ 160,776.00 $ 223.52 $ 181,500.00 $ 268.00 $ 217,616.00 10 AGGREGATE BASE CLASS II TON 1610 $ 64,400.00 $ 55.000 $ 88,550.00 $ 65.00 $ 104,650.00 $ 111.67 $ 179,788.35 $ 79.00 $ 127,190.00 11 CONCRETE 6" CURB AND GUTTER LF 338 $ 16,900.00 $ 63.000 $ 21,294.00 $ 73.00 $ 24,674.00 $ 76.61 $ 25,894.35 $ 62.00 $ 20,956.00 12 CONCRETE SIDEWALK SF 716 $ 10,740.00 $ 20.000 $ 14,320.00 $ 24.50 $ 17,542.00 $ 11.85 $ 8,486.60 $ 17.00 $ 12,172.00 13 CONCRETE VALLEY GUTTER SF 7250 $ 145,000.00 $ 12.000 $ 87,000.00 $ 9.50 $ 68,875.00 $ 18.79 $ 136,243.60 $ 18.00 $ 130,500.00 14 CONCRETE DRIVEWAY APPROACH SF 2143 $ 53,575.00 $ 23.000 $ 49,289.00 $ 25.00 $ 53,575.00 $ 11.77 $ 25,231.30 $ 24.00 $ 51,432.00 15 ADJUST EXISTING WATER VALVE / METER BOX EA 25 $ 25,000.00 $ 500.000 $ 12,500.00 $ 1,450.00 $ 36,250.00 $ 93.91 $ 2,347.65 $ 1,100.00 $ 27,500.00 16 ADJUST EXISTING GAS VALVE EA 3 $ 3,000.00 $ 1,000.000 $ 3,000.00 $ 1,800.00 $ 5,400.00 $ 267.30 $ 801.90 $ 2,800.00 $ 8,400.00 17 ADJUST EXISTING SEWER MANHOLE EA 3 $ 3,750.00 $ 800.000 $ 2,400.00 $ 2,000.00 $ 6,000.00 $ 1,506.60 $ 4,519.80 $ 2,100.00 $ 6,300.00 Base Bid Summary $ 588,740.00 $ 664,909.00 $ 711,000.00 $ 859,000.00 $ 1,007,723.00 4 Amerian Paving
ATTACHMENT "A" Bids 1-4
1 2
CVA Construction
3 Terra West Construction Harris Dev/HBC Enterprises
\\2k12server\Company\Docs\2800's\2860 COC Coalinga Alley Paving PH2 & PM10 Mitigation (CMAQ)\Bid Docs\Bid Summary.xlsx Date Printed: 8/22/2023, 2:38 PM
Attachment "B"
Bid Results
City of Coalinga
Coalinga Dirt Alley Paving Phase II
Project No. CML-5146(029) / #2860 / #3039CM
Bid Date: August 22, 2023
2:00 PM, Tri City Engineering
Bidder Base Bid
1 Terra West Construction, Inc. $664,909.00
2 Central Valley Asphalt $711,000.00
3 Harris Development, HBC Enterprises $859,000.00
4 American Paving Company $1,007,723.00
5 6
7 Sub List
Tri City Engineering
4630 W. Jennifer Ave., #101
Fresno, CA 93722-5415
Tel: 559.447.9075
Fax: 559.447-9074
[email protected]
City of Coalinga
155 W. Durian Ave
Coalinga, CA 93210
Tel (559) 935-1533
Fax (559) 935-1184
CITY OF COALINGA
ALLEY PAVING PROJECT
Tri City Engineering, Inc.
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Authorize the Police Department to Lease Two New Patrol Vehicles Through the Enterprise Lease Program
Meeting Date: Thursday, September 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Young, Police Commander
I. RECOMMENDATION:
Police Chief is requesting authorization to lease two new patrol vehicles through the Cities Enterprise Vehicle Lease Program.
II. BACKGROUND:
The Police Department is in need of replacement patrol vehicles, as many of them are constantly having mechanical issues that need immediate repair. Many of the patrol vehicles range from 2012 to 2015 models, and are having suspension and drivetrain issues. These issues make the vehicles unsafe to drive for patrol purposes until they are repaired, which in turn, is rapidly depleting the Police Department's vehicle maintenance budget.
III. DISCUSSION:
The City has entered into a contract with Enterprise Fleet Management to help manage the Cities vehicle fleet.
Through this program, the vehicles are leased for a minimum of a two-year period, to help keep the fleet rotating in hopes to avoid inevitable maintenance and upkeep costs. This fiscal year, the Police Department has spent about $10,000 in vehicle maintenance and repairs.
Part of the Enterprise Fleet Management program includes upfitting the vehicles so they are ready to put to use upon delivery to the City. The Police Department has been using Cook's Communications in Fresno to upfit its fleet. Enterprise Fleet Management is able to work with them and include their cost into the monthly lease.
The Police Department has received a quote for two 2023 Dodge Durangos, as they are the only police vehicles readily available. The cost for each Durango is $40,586, plus another $20,260.52 for upfitting with emergency equipment. The total leased amount would be $61,931.52, making the monthly payments about $1,209.64. After two years, the monthly payment will be reduced based off the reduced Blue Book value if the vehicle is not exchanged for a new one through Enterprise Fleet Management.
IV. ALTERNATIVES:
Do not authorize the lease at which time the Police Department willcontinue to pay to have the existing fleet vehicles repaired when required.
V. FISCAL IMPACT:
The cost per vehicle is about $40,586, plus another $20,260.52 in required emergency equipment upfitting, for a total of about $61,931.52. This puts the monthly lease payments at about $1,209.64 per vehicle, or about $2,419.28 per month, or $29,031.36 annually, for the two new Durangos.
As part of the Enterprise Fleet Management program, current fleet vehicles are turned in and sold through Enterprise. That money is applied to the City's contract, which will lower the monthly payments.
This is an unbudgeted item but will have no impact on the General Fund. The cost of the lease will be paid through the Police Departments COPS Grant.
ATTACHMENTS:
File Name Description
Q7384433_-_Durango_Patrol_Unit_-_Coalinga_PD.pdf Vehicle Quote 1 Q7384440_-_Durango_Patrol_Unit_-_Coalinga_PD.pdf Vehicle Quote 2 Cooks_Estimate-_Coalinga_PD_23_Durango_Patrol.pdf Upfit Quote Prepared For: City of Coalinga Date 08/29/2023
Brewer, Sean AE/AM BTS/RMB
Unit # 278Q3Z
Year 2023 Make Dodge Model Durango
Series SXT 4dr 4x2
Vehicle Order Type In-Stock Term 48 State CA Customer# 598188 $ 61,931.52 Capitalized Price of Vehicle1
$ 0.00 * Sales Tax 0.0000% State CA
$ 849.00 * Initial License Fee
$ 0.00 Registration Fee
$ 365.00 Other: (See Page 2)
$ 10,000.00 * Capitalized Price Reduction
$ 897.50 * Tax on Capitalized Price Reduction
$ 0.00 Gain Applied From Prior Unit
$ 0.00 * Tax on Gain On Prior
$ 0.00 * Security Deposit
$ 0.00 * Tax on Incentive ( Taxable Incentive Total : $0.00 ) All language and acknowledgments contained in the signed quote apply to all vehicles that are ordered under this signed quote.
Order Information
Driver Name To be Assigned at Delivery
Exterior Color (0 P) DB Black Clearcoat
Interior Color (0 I) Black w/Cloth Bucket Seats w/Shift Inse Lic. Plate Type Exempt
GVWR 0
$ 52,296.52 Total Capitalized Amount (Delivered Price)
$ 784.45 Depreciation Reserve @ 1.5000%
$ 325.57 Monthly Lease Charge (Based on Interest Rate - Subject to a Floor) 2 $ 1,110.02 Total Monthly Rental Excluding Additional Services Additional Fleet Management
Master Policy Enrollment Fees
$ 0.00 Commercial Automobile Liability Enrollment
Liability Limit $0.00
$ 0.00 Physical Damage Management Comp/Coll Deductible 0 / 0 $ 0.00 Full Maintenance Program 3 Contract Miles 0 OverMileage Charge $ 0.00 Per Mile Incl: # Brake Sets (1 set = 1 Axle) 0 # Tires 0 Loaner Vehicle Not Included $ 0.00 Additional Services SubTotal
$ 99.62 Sales Tax 8.9750% State CA
$ 1,209.64 Total Monthly Rental Including Additional Services $ 14,642.92 Reduced Book Value at 48 Months
$ 400.00 Service Charge Due at Lease Termination
Quote based on estimated annual mileage of 10,000
(Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer's Credit Approval)
Notes
Enterprise FM Trust will be the owner of the vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicle under the Master Open - End (Equity) Lease Agreement and shall have all rights and obligations of the Lessor under the Master Open - End (Equity) Lease Agreement with respect to such vehicle.
Lessee must maintain insurance coverage on the vehicle as set forth in Section 11 of the Master Open-End (Equity) Lease Agreement until the vehicle is sold.
ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR.
Lessee hereby authorizes this vehicle order, and agrees to lease the vehicle on the terms set forth herein and in the Master Equity Lease Agreement. In the event Lessee fails or refuses to accept delivery of the ordered vehicle, Lessee agrees that Lessor shall have the right to collect damages, including, but not limited to, a $500 disposal fee, interest incurred, and loss of value.
LESSEE City of Coalinga
BY TITLE DATE
* INDICATES ITEMS TO BE BILLED ON DELIVERY.
1 Capitalized price of vehicle may be adjusted to reflect final manufacturer's invoice, plus a pre delivery interest charge. Lessee hereby assigns to Lessor any manufacturer rebates and/or manufacturer incentives intended for the lessee, which rebates and/or incentives have been used by Lessor to reduce the capitalized price of the vehicle. 2 Monthly lease charge will be adjusted to reflect the interest rate on the delivery date (subject to a floor). 3 The inclusion herein of references to maintenance fees/services are solely for the administrative convenience of Lessee. Notwithstanding the inclusion of such references in this [Invoice/Schedule/Quote], all such maintenance services are to be performed by Enterprise Fleet Management, Inc., and all such maintenance fees are payable by Lessee solely for the account of Enterprise Fleet Management, Inc., pursuant to that certain separate [Maintenance Agreement] entered into by and between Lessee and Enterprise Fleet Management, Inc.; provided that such maintenance fees are being billed by Enterprise FM Trust, and are payable at the direction of Enterprise FM Trust, solely as an authorized agent for collection on behalf of Enterprise Fleet Management, Inc.
Open-End (Equity) Lease Rate Quote Quote No: 7384433
Printed On 08/29/2023 04:52:22 PM Page 1 of 6
Aftermarket Equipment Total
Description (B)illed or (C)apped Price
Custom Equipment - Q#13931 (AME Quote: 13931) C $ 20,260.52 Total Aftermarket Equipment Billed $ 0.00
Total Aftermarket Equipment Capitalized $ 20,260.52
Aftermarket Equipment Total $ 20,260.52
Other Totals
Description (B)illed or (C)apped Price
Initial Administration Fee C $ 140.00
Pricing Plan Delivery Charge C $ 225.00
Courtesy Delivery Fee C $ 0.00
Total Other Charges Billed $ 0.00
Total Other Charges Capitalized $ 365.00
Other Charges Total $ 365.00
Open-End (Equity) Lease Rate Quote Quote No: 7384433
Printed On 08/29/2023 04:52:22 PM Page 2 of 6
VEHICLE INFORMATION:
2023 Dodge Durango SXT 4dr 4x2 - US
Series ID: WDDL75
Pricing Summary:
INVOICE MSRP
Base Vehicle $39,095 $40,140.00
Total Options $-104.00 $1,495.00
Destination Charge $1,595.00 $1,595.00
Total Price
SELECTED COLOR:
Exterior: PXJ-(0 P) DB Black Clearcoat
Interior: X9-(0 I) Black w/Cloth Bucket Seats w/Shift Insert SELECTED OPTIONS:
CODE DESCRIPTION INVOICE MSRP
2BJ Quick Order Package 2BJ SXT Launch Edition (DISC) $1,346.00 $1,495.00 APA Monotone Paint Application STD STD
C5 Cloth Bucket Seats w/Shift Insert STD STD
DFT Transmission: 8-Speed Automatic (850RE) STD STD
DLR Dealer Stock $-1,450.00 $0.00
DML 3.27 Rear Axle Ratio STD STD
ERC Engine: 3.6L V6 24V VVT UPG I w/ESS STD STD
LSU Full Speed Forward Collision Warning Plus Included Included NAS 50 State Emissions NC NC
NH3 Adaptive Cruise Control w/Stop Included Included
NMC Heavy Duty Engine Cooling Included Included
PXJ_02 (0 P) DB Black Clearcoat NC NC
TFB Tires: 265/60R18 BSW AS LRR STD STD
UAM Radio: Uconnect 4 w/8.4" Display STD STD
WP1 Wheels: 18" x 8.0" Painted Aluminum STD STD
X9_01 (0 I) Black w/Cloth Bucket Seats w/Shift Insert NC NC XF2 7 & 4 Pin Wiring Harness Included Included
XFH Class IV Receiver Hitch Included Included
XH3 ParkSense Rear Park Assist w/Stop Included Included XHC Trailer Brake Control Included Included
Z1K GVWR: 6,500 lbs STD STD
$40,586.00 $43,230.00
Open-End (Equity) Lease Rate Quote Quote No: 7384433
Printed On 08/29/2023 04:52:22 PM Page 3 of 6
CONFIGURED FEATURES:
Body Exterior Features:
Number Of Doors 4
Rear Cargo Door Type: liftgate
Driver And Passenger Mirror: power remote heated manual folding side-view door mirrors Spoiler: rear lip spoiler
Door Handles: body-coloured
Front And Rear Bumpers: body-coloured front and rear bumpers with coloured rub strip Rear Step Bumper: rear step bumper
Body Material: galvanized steel/aluminum body material
Roof Rack: yes
Roof Load: roof rack load 150 lbs.
: class IV trailering with harness, hitch, brake controller Grille: coloured w/chrome surround grille
Exhaust Tip: chrome tip exhaust
Convenience Features:
Air Conditioning automatic dual-zone front air conditioning Air Filter: air filter
Rear Air Conditioning: rear air conditioning with separate controls Console Ducts: console ducts
Cruise Control: cruise control with steering wheel controls, Adaptive Cruise Control w/Stop distance pacing Power Windows: power windows with driver and passenger 1-touch down 1/4 Vent Rear Windows: power rearmost windows
Remote Keyless Entry: keyfob (all doors) remote keyless entry Illuminated Entry: illuminated entry
Integrated Key Remote: integrated key/remote
Auto Locking: auto-locking doors
Passive Entry: proximity key
Valet Key: valet function
Trunk FOB Controls: keyfob trunk/hatch/door release
Window FOB Controls: remote window controls
Steering Wheel: steering wheel with manual tilting, manual telescoping Day-Night Rearview Mirror: day-night rearview mirror
Auto-dimming Rearview Mirror: auto-dimming rearview mirror Driver and Passenger Vanity Mirror: driver and passenger-side visor mirrors Front Cupholder: front and rear cupholders
Floor Console: full floor console with covered box
Overhead Console: mini overhead console with storage
Glove Box: illuminated locking glove box
Driver Door Bin: driver and passenger door bins
Rear Door Bins: rear door bins
Seatback Storage Pockets: 2 seatback storage pockets
Driver Footrest: driver's footrest
Retained Accessory Power: retained accessory power
Power Accessory Outlet: 3 12V DC power outlets
Entertainment Features:
radio SiriusXM AM/FM/Satellite with seek-scan
Radio Data System: radio data system
Voice Activated Radio: voice activated radio
Speed Sensitive Volume: speed-sensitive volume
Steering Wheel Radio Controls: steering-wheel mounted audio controls Speakers: 6 speakers
1st Row LCD: 2 1st row LCD monitor
Wireless Connectivity: wireless phone connectivity
Antenna: integrated roof antenna
Lighting, Visibility and Instrumentation Features:
Headlamp Type delay-off projector beam LED low/high beam headlamps Printed On 08/29/2023 04:52:22 PM Page 4 of 6
Front Wipers: variable intermittent speed-sensitive wipers wipers Rear Window wiper: fixed interval rear window wiper
Rear Window Defroster: rear window defroster
Tinted Windows: deep-tinted windows
Dome Light: dome light with fade
Front Reading Lights: front and rear reading lights
Door Curb/Courtesy Lights: 2 door curb/courtesy lights
Variable IP Lighting: variable instrument panel lighting Display Type: digital/analog appearance
Tachometer: tachometer
Voltometer: voltmeter
Compass: compass
Exterior Temp: outside-temperature display
Low Tire Pressure Warning: tire specific low-tire-pressure warning Park Distance Control: ParkSense with Stop rear parking sensors Trip Computer: trip computer
Trip Odometer: trip odometer
Blind Spot Sensor: blind spot
Forward Collision Alert: forward collision
Oil Pressure Gauge: oil pressure gauge
Water Temp Gauge: water temp. gauge
Oil Temp Gauge: oil temperature gauge
Transmission Oil Temp Gauge: transmission oil temp. gauge Clock: in-radio display clock
Systems Monitor: driver information centre
Check Control: redundant digital speedometer
Rear Vision Camera: rear vision camera
Oil Pressure Warning: oil-pressure warning
Water Temp Warning: water-temp. warning
Battery Warning: battery warning
Lights On Warning: lights-on warning
Low Fuel Warning: low-fuel warning
Low Washer Fluid Warning: low-washer-fluid warning
Bulb Failure Warning: bulb-failure warning
Door Ajar Warning: door-ajar warning
Trunk Ajar Warning: trunk-ajar warning
Brake Fluid Warning: brake-fluid warning
Turn Signal On Warning: turn-signal-on warning
Transmission Fluid Temperature Warning: transmission-fluid-temperature warning Safety And Security:
ABS four-wheel ABS brakes
Number of ABS Channels: 4 ABS channels
Brake Assistance: brake assist
Brake Type: four-wheel disc brakes
Vented Disc Brakes: front and rear ventilated disc brakes Daytime Running Lights: daytime running lights
Spare Tire Type: compact spare tire
Spare Tire Mount: underbody mounted spare tire w/crankdown Driver Front Impact Airbag: driver and passenger front-impact airbags Driver Side Airbag: seat-mounted driver and passenger side-impact airbags Overhead Airbag: curtain 1st, 2nd and 3rd row overhead airbag Knee Airbag: knee airbag
Occupancy Sensor: front passenger airbag occupancy sensor Height Adjustable Seatbelts: height adjustable front seatbelts Seatbelt Pretensioners: front seatbelt pre-tensioners
3Point Rear Centre Seatbelt: 3 point rear centre seatbelt Side Impact Bars: side-impact bars
Perimeter Under Vehicle Lights: remote activated perimeter/approach lights Tailgate/Rear Door Lock Type: tailgate/rear door lock included with power door locks Printed On 08/29/2023 04:52:22 PM Page 5 of 6
Rear Child Safety Locks: rear child safety locks
Ignition Disable: Sentry Key immobilizer
Panic Alarm: panic alarm
Electronic Stability: electronic stability stability control with anti-roll Traction Control: ABS and driveline traction control
Front and Rear Headrests: manual adjustable front head restraints with tilt AntiWhiplashFrontHeadrests: anti-whiplash front head restraints Rear Headrest Control: 3 rear head restraints
Break Resistant Glass: break resistant glass
Seats And Trim:
Seating Capacity max. seating capacity of 5
Front Bucket Seats: front bucket seats
Number of Driver Seat Adjustments: 8-way driver and passenger seat adjustments Reclining Driver Seat: power reclining driver and manual reclining passenger seats Driver Lumbar: power 4-way driver and passenger lumbar support Driver Height Adjustment: power height-adjustable driver and passenger seats Driver Fore/Aft: power driver and passenger fore/aft adjustment Driver Cushion Tilt: power driver and passenger cushion tilt Fold Flat Passenger Seat: fold flat passenger seat
Front Centre Armrest Storage: front centre armrest with storage Rear Seat Type: rear 60-40 split-bench seat
Rear Folding Position: rear seat fold-forward seatback
Rear Seat Armrest: rear seat centre armrest
Leather Upholstery: cloth front and rear seat upholstery Headliner Material: full cloth headliner
Floor Covering: full carpet floor covering
Dashboard Console Insert, Door Panel Insert Combination: leatherette/metal-look instrument panel insert, door panel insert, console insert Shift Knob Trim: urethane shift knob
LeatherSteeringWheel: leather/metal-look steering wheel Floor Mats: carpet front and rear floor mats
Interior Accents: metal-look interior accents
Cargo Space Trim: carpet cargo space
Trunk Lid: plastic trunk lid/rear cargo door
Cargo Tie Downs: cargo tie-downs
Cargo Light: cargo light
Concealed Cargo Storage: concealed cargo storage
Standard Engine:
Engine 293-hp, 3.6-liter V-6 (regular gas)
Standard Transmission:
Transmission 8-speed automatic w/ OD and auto-manual
Printed On 08/29/2023 04:52:22 PM Page 6 of 6
Prepared For: City of Coalinga Date 08/29/2023
Brewer, Sean AE/AM BTS/RMB
Unit # 278Q43
Year 2023 Make Dodge Model Durango
Series SXT 4dr 4x2
Vehicle Order Type In-Stock Term 48 State CA Customer# 598188 $ 61,931.52 Capitalized Price of Vehicle1
$ 0.00 * Sales Tax 0.0000% State CA
$ 849.00 * Initial License Fee
$ 0.00 Registration Fee
$ 365.00 Other: (See Page 2)
$ 10,000.00 * Capitalized Price Reduction
$ 897.50 * Tax on Capitalized Price Reduction
$ 0.00 Gain Applied From Prior Unit
$ 0.00 * Tax on Gain On Prior
$ 0.00 * Security Deposit
$ 0.00 * Tax on Incentive ( Taxable Incentive Total : $0.00 ) All language and acknowledgments contained in the signed quote apply to all vehicles that are ordered under this signed quote.
Order Information
Driver Name To Be Assigned at Delivery
Exterior Color (0 P) DB Black Clearcoat
Interior Color (0 I) Black w/Cloth Bucket Seats w/Shift Inse Lic. Plate Type Exempt
GVWR 0
$ 52,296.52 Total Capitalized Amount (Delivered Price)
$ 784.45 Depreciation Reserve @ 1.5000%
$ 325.57 Monthly Lease Charge (Based on Interest Rate - Subject to a Floor) 2 $ 1,110.02 Total Monthly Rental Excluding Additional Services Additional Fleet Management
Master Policy Enrollment Fees
$ 0.00 Commercial Automobile Liability Enrollment
Liability Limit $0.00
$ 0.00 Physical Damage Management Comp/Coll Deductible 0 / 0 $ 0.00 Full Maintenance Program 3 Contract Miles 0 OverMileage Charge $ 0.00 Per Mile Incl: # Brake Sets (1 set = 1 Axle) 0 # Tires 0 Loaner Vehicle Not Included $ 0.00 Additional Services SubTotal
$ 99.62 Sales Tax 8.9750% State CA
$ 1,209.64 Total Monthly Rental Including Additional Services $ 14,642.92 Reduced Book Value at 48 Months
$ 400.00 Service Charge Due at Lease Termination
Quote based on estimated annual mileage of 10,000
(Current market and vehicle conditions may also affect value of vehicle) (Quote is Subject to Customer's Credit Approval)
Notes
Enterprise FM Trust will be the owner of the vehicle covered by this Quote. Enterprise FM Trust (not Enterprise Fleet Management) will be the Lessor of such vehicle under the Master Open - End (Equity) Lease Agreement and shall have all rights and obligations of the Lessor under the Master Open - End (Equity) Lease Agreement with respect to such vehicle.
Lessee must maintain insurance coverage on the vehicle as set forth in Section 11 of the Master Open-End (Equity) Lease Agreement until the vehicle is sold.
ALL TAX AND LICENSE FEES TO BE BILLED TO LESSEE AS THEY OCCUR.
Lessee hereby authorizes this vehicle order, and agrees to lease the vehicle on the terms set forth herein and in the Master Equity Lease Agreement. In the event Lessee fails or refuses to accept delivery of the ordered vehicle, Lessee agrees that Lessor shall have the right to collect damages, including, but not limited to, a $500 disposal fee, interest incurred, and loss of value.
LESSEE City of Coalinga
BY TITLE DATE
* INDICATES ITEMS TO BE BILLED ON DELIVERY.
1 Capitalized price of vehicle may be adjusted to reflect final manufacturer's invoice, plus a pre delivery interest charge. Lessee hereby assigns to Lessor any manufacturer rebates and/or manufacturer incentives intended for the lessee, which rebates and/or incentives have been used by Lessor to reduce the capitalized price of the vehicle. 2 Monthly lease charge will be adjusted to reflect the interest rate on the delivery date (subject to a floor). 3 The inclusion herein of references to maintenance fees/services are solely for the administrative convenience of Lessee. Notwithstanding the inclusion of such references in this [Invoice/Schedule/Quote], all such maintenance services are to be performed by Enterprise Fleet Management, Inc., and all such maintenance fees are payable by Lessee solely for the account of Enterprise Fleet Management, Inc., pursuant to that certain separate [Maintenance Agreement] entered into by and between Lessee and Enterprise Fleet Management, Inc.; provided that such maintenance fees are being billed by Enterprise FM Trust, and are payable at the direction of Enterprise FM Trust, solely as an authorized agent for collection on behalf of Enterprise Fleet Management, Inc.
Open-End (Equity) Lease Rate Quote Quote No: 7384440
Printed On 08/29/2023 04:51:06 PM Page 1 of 6
Aftermarket Equipment Total
Description (B)illed or (C)apped Price
Custom Equipment - Q#13931 (AME Quote: 13931) C $ 20,260.52 Total Aftermarket Equipment Billed $ 0.00
Total Aftermarket Equipment Capitalized $ 20,260.52
Aftermarket Equipment Total $ 20,260.52
Other Totals
Description (B)illed or (C)apped Price
Initial Administration Fee C $ 140.00
Pricing Plan Delivery Charge C $ 225.00
Courtesy Delivery Fee C $ 0.00
Total Other Charges Billed $ 0.00
Total Other Charges Capitalized $ 365.00
Other Charges Total $ 365.00
Open-End (Equity) Lease Rate Quote Quote No: 7384440
Printed On 08/29/2023 04:51:06 PM Page 2 of 6
VEHICLE INFORMATION:
2023 Dodge Durango SXT 4dr 4x2 - US
Series ID: WDDL75
Pricing Summary:
INVOICE MSRP
Base Vehicle $39,095 $40,140.00
Total Options $-104.00 $1,495.00
Destination Charge $1,595.00 $1,595.00
Total Price
SELECTED COLOR:
Exterior: PXJ-(0 P) DB Black Clearcoat
Interior: X9-(0 I) Black w/Cloth Bucket Seats w/Shift Insert SELECTED OPTIONS:
CODE DESCRIPTION INVOICE MSRP
2BJ Quick Order Package 2BJ SXT Launch Edition (DISC) $1,346.00 $1,495.00 APA Monotone Paint Application STD STD
C5 Cloth Bucket Seats w/Shift Insert STD STD
DFT Transmission: 8-Speed Automatic (850RE) STD STD
DLR Dealer Stock $-1,450.00 $0.00
DML 3.27 Rear Axle Ratio STD STD
ERC Engine: 3.6L V6 24V VVT UPG I w/ESS STD STD
LSU Full Speed Forward Collision Warning Plus Included Included NAS 50 State Emissions NC NC
NH3 Adaptive Cruise Control w/Stop Included Included
NMC Heavy Duty Engine Cooling Included Included
PXJ_02 (0 P) DB Black Clearcoat NC NC
TFB Tires: 265/60R18 BSW AS LRR STD STD
UAM Radio: Uconnect 4 w/8.4" Display STD STD
WP1 Wheels: 18" x 8.0" Painted Aluminum STD STD
X9_01 (0 I) Black w/Cloth Bucket Seats w/Shift Insert NC NC XF2 7 & 4 Pin Wiring Harness Included Included
XFH Class IV Receiver Hitch Included Included
XH3 ParkSense Rear Park Assist w/Stop Included Included XHC Trailer Brake Control Included Included
Z1K GVWR: 6,500 lbs STD STD
$40,586.00 $43,230.00
Open-End (Equity) Lease Rate Quote Quote No: 7384440
Printed On 08/29/2023 04:51:06 PM Page 3 of 6
CONFIGURED FEATURES:
Body Exterior Features:
Number Of Doors 4
Rear Cargo Door Type: liftgate
Driver And Passenger Mirror: power remote heated manual folding side-view door mirrors Spoiler: rear lip spoiler
Door Handles: body-coloured
Front And Rear Bumpers: body-coloured front and rear bumpers with coloured rub strip Rear Step Bumper: rear step bumper
Body Material: galvanized steel/aluminum body material
Roof Rack: yes
Roof Load: roof rack load 150 lbs.
: class IV trailering with harness, hitch, brake controller Grille: coloured w/chrome surround grille
Exhaust Tip: chrome tip exhaust
Convenience Features:
Air Conditioning automatic dual-zone front air conditioning Air Filter: air filter
Rear Air Conditioning: rear air conditioning with separate controls Console Ducts: console ducts
Cruise Control: cruise control with steering wheel controls, Adaptive Cruise Control w/Stop distance pacing Power Windows: power windows with driver and passenger 1-touch down 1/4 Vent Rear Windows: power rearmost windows
Remote Keyless Entry: keyfob (all doors) remote keyless entry Illuminated Entry: illuminated entry
Integrated Key Remote: integrated key/remote
Auto Locking: auto-locking doors
Passive Entry: proximity key
Valet Key: valet function
Trunk FOB Controls: keyfob trunk/hatch/door release
Window FOB Controls: remote window controls
Steering Wheel: steering wheel with manual tilting, manual telescoping Day-Night Rearview Mirror: day-night rearview mirror
Auto-dimming Rearview Mirror: auto-dimming rearview mirror Driver and Passenger Vanity Mirror: driver and passenger-side visor mirrors Front Cupholder: front and rear cupholders
Floor Console: full floor console with covered box
Overhead Console: mini overhead console with storage
Glove Box: illuminated locking glove box
Driver Door Bin: driver and passenger door bins
Rear Door Bins: rear door bins
Seatback Storage Pockets: 2 seatback storage pockets
Driver Footrest: driver's footrest
Retained Accessory Power: retained accessory power
Power Accessory Outlet: 3 12V DC power outlets
Entertainment Features:
radio SiriusXM AM/FM/Satellite with seek-scan
Radio Data System: radio data system
Voice Activated Radio: voice activated radio
Speed Sensitive Volume: speed-sensitive volume
Steering Wheel Radio Controls: steering-wheel mounted audio controls Speakers: 6 speakers
1st Row LCD: 2 1st row LCD monitor
Wireless Connectivity: wireless phone connectivity
Antenna: integrated roof antenna
Lighting, Visibility and Instrumentation Features:
Headlamp Type delay-off projector beam LED low/high beam headlamps Printed On 08/29/2023 04:51:06 PM Page 4 of 6
Front Wipers: variable intermittent speed-sensitive wipers wipers Rear Window wiper: fixed interval rear window wiper
Rear Window Defroster: rear window defroster
Tinted Windows: deep-tinted windows
Dome Light: dome light with fade
Front Reading Lights: front and rear reading lights
Door Curb/Courtesy Lights: 2 door curb/courtesy lights
Variable IP Lighting: variable instrument panel lighting Display Type: digital/analog appearance
Tachometer: tachometer
Voltometer: voltmeter
Compass: compass
Exterior Temp: outside-temperature display
Low Tire Pressure Warning: tire specific low-tire-pressure warning Park Distance Control: ParkSense with Stop rear parking sensors Trip Computer: trip computer
Trip Odometer: trip odometer
Blind Spot Sensor: blind spot
Forward Collision Alert: forward collision
Oil Pressure Gauge: oil pressure gauge
Water Temp Gauge: water temp. gauge
Oil Temp Gauge: oil temperature gauge
Transmission Oil Temp Gauge: transmission oil temp. gauge Clock: in-radio display clock
Systems Monitor: driver information centre
Check Control: redundant digital speedometer
Rear Vision Camera: rear vision camera
Oil Pressure Warning: oil-pressure warning
Water Temp Warning: water-temp. warning
Battery Warning: battery warning
Lights On Warning: lights-on warning
Low Fuel Warning: low-fuel warning
Low Washer Fluid Warning: low-washer-fluid warning
Bulb Failure Warning: bulb-failure warning
Door Ajar Warning: door-ajar warning
Trunk Ajar Warning: trunk-ajar warning
Brake Fluid Warning: brake-fluid warning
Turn Signal On Warning: turn-signal-on warning
Transmission Fluid Temperature Warning: transmission-fluid-temperature warning Safety And Security:
ABS four-wheel ABS brakes
Number of ABS Channels: 4 ABS channels
Brake Assistance: brake assist
Brake Type: four-wheel disc brakes
Vented Disc Brakes: front and rear ventilated disc brakes Daytime Running Lights: daytime running lights
Spare Tire Type: compact spare tire
Spare Tire Mount: underbody mounted spare tire w/crankdown Driver Front Impact Airbag: driver and passenger front-impact airbags Driver Side Airbag: seat-mounted driver and passenger side-impact airbags Overhead Airbag: curtain 1st, 2nd and 3rd row overhead airbag Knee Airbag: knee airbag
Occupancy Sensor: front passenger airbag occupancy sensor Height Adjustable Seatbelts: height adjustable front seatbelts Seatbelt Pretensioners: front seatbelt pre-tensioners
3Point Rear Centre Seatbelt: 3 point rear centre seatbelt Side Impact Bars: side-impact bars
Perimeter Under Vehicle Lights: remote activated perimeter/approach lights Tailgate/Rear Door Lock Type: tailgate/rear door lock included with power door locks Printed On 08/29/2023 04:51:06 PM Page 5 of 6
Rear Child Safety Locks: rear child safety locks
Ignition Disable: Sentry Key immobilizer
Panic Alarm: panic alarm
Electronic Stability: electronic stability stability control with anti-roll Traction Control: ABS and driveline traction control
Front and Rear Headrests: manual adjustable front head restraints with tilt AntiWhiplashFrontHeadrests: anti-whiplash front head restraints Rear Headrest Control: 3 rear head restraints
Break Resistant Glass: break resistant glass
Seats And Trim:
Seating Capacity max. seating capacity of 5
Front Bucket Seats: front bucket seats
Number of Driver Seat Adjustments: 8-way driver and passenger seat adjustments Reclining Driver Seat: power reclining driver and manual reclining passenger seats Driver Lumbar: power 4-way driver and passenger lumbar support Driver Height Adjustment: power height-adjustable driver and passenger seats Driver Fore/Aft: power driver and passenger fore/aft adjustment Driver Cushion Tilt: power driver and passenger cushion tilt Fold Flat Passenger Seat: fold flat passenger seat
Front Centre Armrest Storage: front centre armrest with storage Rear Seat Type: rear 60-40 split-bench seat
Rear Folding Position: rear seat fold-forward seatback
Rear Seat Armrest: rear seat centre armrest
Leather Upholstery: cloth front and rear seat upholstery Headliner Material: full cloth headliner
Floor Covering: full carpet floor covering
Dashboard Console Insert, Door Panel Insert Combination: leatherette/metal-look instrument panel insert, door panel insert, console insert Shift Knob Trim: urethane shift knob
LeatherSteeringWheel: leather/metal-look steering wheel Floor Mats: carpet front and rear floor mats
Interior Accents: metal-look interior accents
Cargo Space Trim: carpet cargo space
Trunk Lid: plastic trunk lid/rear cargo door
Cargo Tie Downs: cargo tie-downs
Cargo Light: cargo light
Concealed Cargo Storage: concealed cargo storage
Standard Engine:
Engine 293-hp, 3.6-liter V-6 (regular gas)
Standard Transmission:
Transmission 8-speed automatic w/ OD and auto-manual
Printed On 08/29/2023 04:51:06 PM Page 6 of 6
Estimate
Customer No.:
Quote No.:
Quote To: Ship To:
Date Ship Via F.O.B. Terms
Purchase Order Number Sales Person Expiration Date
Quantity Item Number Description Unit Price Amount
08/28/23 Up-Fit Shop Origin Net 30
David Burchfield
Coalinga Police Department Coalinga Police Department
P O Box 378
Attn: Accounts Payable
Coalinga, CA 93210-0378
P O Box 378
Attn: Accounts Payable
Coalinga, CA 93210-0378
COALINGAPD
13931
160 North Broadway
Fresno, CA 93701-1592
Required
09/27/23
Phone:(559) 233-8818 (559) 268-8506
Fax:
Phone:(559) 935-1531
(559) 935-1756
Phone:
Email:
'23 DODGE DURANGO
PATROL BUILD
UNIT# TBD
**FEDERAL SIGNAL**
**PROMO PACKAGE**
****************************
ALGT53J Fed Sig 53" Allegiant
Lightbar w/FS Join
SPECIFY CONFIG
Config: 1662501346
Front: Red/White and Blue/White
Rear: Red/Amber and Blue/Amber
Domes: RED CLEAR BLUE
1 1799.00 1799.00
HKB-DUR11 Fed Sig Hook Kit
fits '11-'22 Dodge Durango
1 0.00 0.00
PF200S17B Federal Signal Pathfinder
100W Siren Amp with 17
Button Remote Controller
1 1264.00 1264.00
OBDCABLE25-DGCAN Fed Sig OBD Install Cable
fits Dodge Charger
1 133.00 133.00
ES100C Federal Signal 100 watt
Siren Speaker
1 0.00 0.00
ESB-U Universal Siren Bracket
for ES100 Siren
1 0.00 0.00
EXPMOD24 Fed Sig Expansion Module
24 Channel
1 250.00 250.00
****************************
HEADLIGHT AND TAILLIGHT
FLASHERS ARE NOT AVAILALBE
ON SXT MODEL DURANGO
MPSW6-RB FS MPS Wide Angle
Split Red/Blue includes side
mirror & surface mount
2 160.00 320.00
Thank You
Estimate
Customer No.:
Quote No.:
Quote To: Ship To:
Date Ship Via F.O.B. Terms
Purchase Order Number Sales Person Expiration Date
Quantity Item Number Description Unit Price Amount
08/28/23 Up-Fit Shop Origin Net 30
David Burchfield
Coalinga Police Department Coalinga Police Department
P O Box 378
Attn: Accounts Payable
Coalinga, CA 93210-0378
P O Box 378
Attn: Accounts Payable
Coalinga, CA 93210-0378
COALINGAPD
13931
160 North Broadway
Fresno, CA 93701-1592
Required
09/27/23
Phone:(559) 233-8818 (559) 268-8506
Fax:
Phone:(559) 935-1531
(559) 935-1756
Phone:
Email:
MOUNTED UNDER SIDE MIRRORS
COMMUNICATIONS EQUIPMENT
NX-5700BK Kenwood 50 watt, 1024CH
136-174MHz, RF Deck
3 Year Warranty
1 614.00 614.00
NX-5800BK Kenwood 50 watt, 1024CH
450-520MHz, RF Deck
3 Year Warranty
1 614.00 614.00
KWD-5004MR Kenwood License Key for
Multiple RF Decks
2 0.00 0.00
KWD-5100CV Kenwood P25 Conventional
License Key
2 404.00 808.00
KWD-AE31K Kenwood AES&DES
Encryption
Order L-5008 if Install Req.
1 536.00 536.00
L-5008 Kenwood Labor Code
Install KWD-AE31K
in NX-5000
1 65.00 65.00
5AFMM-MR Kenwood NX5000 Dual Deck
Single Head Dual Speaker
Remote Mount Kit
1 1064.00 1064.00
MMSU-1 Magnetic Mic
Conversion Kit
1 42.00 42.00
ROOF-FT-NITI Stico Flexi-Whip Antenna
136mhz-1ghz. Includes
coax.
2 94.00 188.00
2 RFU505ST PL259 For RG58 10.00 5.00
CONSOLE EQUIPMENT
CC-21DUR-0810 Troy 18" Console
8" Slope 10" Level
fits '21+ Dodge Durango
1 601.00 601.00
Thank You
Estimate
Customer No.:
Quote No.:
Quote To: Ship To:
Date Ship Via F.O.B. Terms
Purchase Order Number Sales Person Expiration Date
Quantity Item Number Description Unit Price Amount
08/28/23 Up-Fit Shop Origin Net 30
David Burchfield
Coalinga Police Department Coalinga Police Department
P O Box 378
Attn: Accounts Payable
Coalinga, CA 93210-0378
P O Box 378
Attn: Accounts Payable
Coalinga, CA 93210-0378
COALINGAPD
13931
160 North Broadway
Fresno, CA 93701-1592
Required
09/27/23
Phone:(559) 233-8818 (559) 268-8506
Fax:
Phone:(559) 935-1531
(559) 935-1756
Phone:
Email:
FP-PLATINUM Troy 4" Face Plate for
FS Pathfinder
17 Button Control Head
1 0.00 0.00
FP-KENKCH20R Troy 3" Faceplate
fits Kenwood NX5700/5800
KCH20R Control Head
1 0.00 0.00
1 FP-BLNK1 1" Blank Troy Face Plate 0.00 0.00
1 FP-BLNK2 2" Blank Troy Face Plate 0.00 0.00
FP-SGTRAY Troy Sloped Floor
4" Accessory Tray
1 40.00 40.00
AC-INBHG Troy 4" Dual Beverage
Holder
1 51.00 51.00
1 CM-UMNT-SA-LED Troy U-Mount Swing Arm 314.00 314.00
CUSTOMER PROVIDED DOCKING
STATION AND POWER SUPPLY
***MISC. HARDWARE***
BK0802DUR21 Setina PB450L4 Push Bumper
w/4 FedSig Micropulse Lights
fits '21+ Dodge Duragno
1 1053.00 1053.00
GM-SGRF-MNT Troy Dual Weapon Rack
Adjustable. No Locks
1 282.00 282.00
SC-6 Santa Cruz Universal Gun
Lock for Extra Large
Weapons. Specify Key Type.
Old p/n SC5-XL
1 190.00 190.00
1 SC-1 Gun lock for 870 117.00 117.00
TP-E-SF6-US-SS Troy Straight-Frame SM
Partition
fits '18 Dodge Durango
1 916.00 916.00
PM-21DUR-BF 2021 Durango Bent-Frame
Space-Maker partition
1 0.00 0.00
Thank You
Estimate
Customer No.:
Quote No.:
Quote To: Ship To:
Date Ship Via F.O.B. Terms
Purchase Order Number Sales Person Expiration Date
Quantity Item Number Description Unit Price Amount
08/28/23 Up-Fit Shop Origin Net 30
David Burchfield
Coalinga Police Department Coalinga Police Department
P O Box 378
Attn: Accounts Payable
Coalinga, CA 93210-0378
P O Box 378
Attn: Accounts Payable
Coalinga, CA 93210-0378
COALINGAPD
13931
160 North Broadway
Fresno, CA 93701-1592
Required
09/27/23
Phone:(559) 233-8818 (559) 268-8506
Fax:
Phone:(559) 935-1531
(559) 935-1756
Phone:
Email:
mounting kit, 100% seal
slide, extra seat-back recline, no holes drilled
design
KP-SM-DURBF-SS Troy Kick Panel for
Straight Frame SM Partition
fits '18 Dodge Durango
1 191.00 191.00
AC-DUR18-SET Troy Window Barriers
fits '18+ Dodge Durango
1 254.00 254.00
TP-21DUR-RL 2021+ Durango rear partition
with all-polycarbonate
window, square-hole walls
1 636.00 636.00
G5021UT-V ProGard Weapon Rack
870 w/ Pistol Grip &
Side Saddle
1 354.00 354.00
AC-DUR18-HATCH 2018-21+ Durango SSV hatch
window screen; Square-hole
punched
1 152.00 152.00
MISC INSTALLATION PARTS
7615B-BSS Blue Seas Solenoid/Timer.
120amp 12vdc
1 123.00 123.00
5029B-BSS 12 Circuit Water Resistant
Fuse Block w/Cover
1 42.00 42.00
5029 FPI MNT BRKT Mounting Bracket for 5029
Fuse Block.
Fits '13 FPI Utility
1 50.00 50.00
7189B-BSS Bussman 150amp
Resettable Circuit Breaker
1 47.00 47.00
2 5080 Relay 14.00 28.00
1 NUS-2X Nu-Tech Roof Entry Port 25.00 25.00
NONSTOCK Non-Stock Inventory
EQUIPMENT MOUNTING PLATES
1 100.00 100.00
Thank You
Estimate
Customer No.:
Quote No.:
Quote To: Ship To:
Date Ship Via F.O.B. Terms
Purchase Order Number Sales Person Expiration Date
Quantity Item Number Description Unit Price Amount
08/28/23 Up-Fit Shop Origin Net 30
David Burchfield
Coalinga Police Department Coalinga Police Department
P O Box 378
Attn: Accounts Payable
Coalinga, CA 93210-0378
P O Box 378
Attn: Accounts Payable
Coalinga, CA 93210-0378
COALINGAPD
13931
160 North Broadway
Fresno, CA 93701-1592
Required
09/27/23
Phone:(559) 233-8818 (559) 268-8506
Fax:
Phone:(559) 935-1531
(559) 935-1756
Phone:
Email:
MATERIALSFEE3 Installation Material
Bundle
1 350.00 350.00
33.000 LAISREG Shop Installation 4950.00 150.00
23 DODGE DURANGO PATROL
UNIT# TBD
VIN#
LIC#
MILEAGE:
TECH:
Subtotal
Freight charges
Sales tax @ 8.35000%
Total
18573.00
550.00
1137.52
20260.52
We appreciate your continued patronage
Thank You
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Authorize Assistant City Manager to Execute a Task Order with Blais & Associates to Provide Grant Management Support Services for City’s AMI and Turf Replacement Program Grant Award under the Urban Drought Relief Grant Program
Meeting Date: Thursday, September 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:
City CouncilAuthorizing the Assistant City Manager to Execute a Task Order with Blais & Associates to Provide Grant Management Support Services for the City’s AMI and Turf Replacement Program Grant Award under the Urban Drought Relief Grant Program.
II. BACKGROUND:
On June 9, 2023, the City received a letter Informing the City that the following projects, filed by City of Coalinga, have been awarded $4,522,336 by the Department of Water Resources (DWR) for the Urban Community Drought Relief Grant Program:
$1,473,813 was awarded to the Coalinga Turf Replacement Rebate Program $2,968,523 was awarded to the City of Coalinga Advanced Metering Infrastructure Project; and $80,000 was awarded for Grant Administration
Projects of these magnitude require a lot of attention when is comes to grant management, so staff is requesting using it’s grant consultants for this effort to ensure the City remains in compliance with the executed standard agreement between he City and the State of California. These expenses will be fully reimbursable through the grant as the City was awarded $80,000 in grant administration.
III. DISCUSSION:
The City of Coalinga is currently under contract with Blais & Associates (B&A) to provide grant writing and on-call grant consulting research and development services. When the City of Coalinga solicited consultants for these services in 2019, it included providing qualifications related to providing assistance with on-going management of grant awards such as project set-up, quarterly/annual reporting, labor compliance, payment requests, ect if needed in the future. Most of the projects that have been awarded since working with blaze and associates have been related to streets and roads which are city engineer is highly capable of handling however this project is a little more in depth and outside the scope of our typical infrastructure projects and requires a lot more attention as it relates to quarterly reports, progress payment requests invoice collection and various other requirements under the standard agreement with the state.
B&A has provided a task order under their existing contract to provide grant management services to the City related to the DWR urban drought relief grant award. A copy of the quote is attached to this report for the Council’s consideration which includes a detailed scope of work.
IV. ALTERNATIVES:
Do not authorize the Assistant City to execute grant management quote - staff does not recommend.
V. FISCAL IMPACT:
The total amount for this service is $79,938.00 and will be fully reimbursable through the grant award. There will be no impact to the general fund.
ATTACHMENTS:
File Name Description
GM_Q_Coalinga_DWR_Turf_080723.pdf B&A Grant Management Quote DWR Quote Prepared By:
Janet M. Musolf
330-301-3184
[email protected]
www.blaisassoc.com
Client Name
Client Contact(s)
Grant Program / Funding Agency
Project Name
Date Prepared
Grant Award Amount
Other Funds (in-kind and cash match)
Grant Management Cost
Performance Period for B&A Grant Management Services
Performance Period of Grant
Grant Agreement No.
$79,938
$0
$0
$79,938
Financial Reports, Quarterly Performance Reports, Project Completion Reports, and Grant Completion Report. 1) Collect backup and support documentation to complete Financial Reports and Quarterly Performance Reports (submit as draft first and then as final).
2) Complete funding drawdown requests in GRanTS portal. 3) Assist client with development and submission of Project Completion Reports (submit as draft first and then as final). A Completion Report is due for each component of the Project and must contain an Executive Summary, Reports and/or Products, Cost & Disposition of Funds, and any other pertinent additional information. This grant contains two projects. 4) Assist client with development and submission of Grant Completion Report (submit as draft first and then as final).
City of Coalinga
Sean Brewer, Assistant City Manager
California Department of Water Resources
Urban Community Drought Relief Grant
City of Coalinga: Turf Replacement Rebate Program and
Advanced Metering Infrastructure Program
(Draft: 46000XXXXX)
July 1, 2022 through March 31, 2026
$4,522,336
$98,159
$79,938
Activity
August 9, 2023
August 2023 through February 2027 (43 months)
GRAND TOTAL
Direct Costs (charged at cost, no mark-up)
Grant Management Quote
General Grant and Project Management.
1) Interim check-in calls to assess project progress, answer questions, liaison with funding agency, as needed. 2) Assistance to client to ensure grant compliance/regulatory requirements are followed. 3) Budget and scope amendments, troubleshooting, and attending to any unexpected issues regarding grant and project management.
File Maintenance, Organization, Retention, Grant Management Software (BGAPS).
Includes:
1) Review of grant application, post-award documents, and other pertinent information related to grant award. 2) Review of Grant Agreement to understand compliance requirements and required project deliverable deadlines. 3) Maintaining files and documentation to withstand a federal, state, and/or Single Audit. 4) Maintaining grant, grant compliance, and document project schedule and scope of work using the Blais Grant and Project Management Solutions system (proprietary software system that can be shared with Client for viewing, reports, filing data, and documenting call and email notes, etc.).
5) Updating and maintaining BGAPS throughout the life of the project. 6) Includes a one-time set up fee to input all data into BGAPS which will maintain the grant and project in a Cloud-based sharing software system that the Client can view for the life of the project and throughout the required retention period.
SUBTOTAL
SUBTOTAL
None.
City of Coalinga:
DWR AMI and Turf Programs 8/9/2023 1 of 2
Quote Prepared By:
Janet M. Musolf
330-301-3184
[email protected]
www.blaisassoc.com
Signature Approving Costs and Authorizing Notice to Proceed Date Printed Name
Please note that this quote is fixed fee for service based on current conditions and understandings. Many factors may change during the development of a project, including Client requests, that may increase the amount of work required to successfully perform services. During the course of work, if there is a material change in scope, B&A will notify the point of contact and mutually agree to a change order or discuss alternatives.
1) To best serve you, B&A has reserved staff time for this project until the response date requested in the transmittal e-mail. 2) This quote is for 43 months of grant management services to help Client with the set-up of files, organization, grant compliance, and project management as it relates to schedule and budget. If services are needed beyond 43 months of service a grant management change order will be requested from the Client for review and approval.
Notes and Assumptions
3) Project management is the responsibility of the Client. B&A will help ensure compliance with grant/awarding agency rules and regulations but completion of the grant-funded project is the responsibility of the Client.
City of Coalinga:
DWR AMI and Turf Programs 8/9/2023 2 of 2
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Approve Amended Agreement for Consulting Services between City of Coalinga and Interstate Gas Services, Inc. for Utility-Related Consulting Services Meeting Date: Thursday, September 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:
The City Manager recommends approving the amended Agreement for Consulting Services between the City of Coalinga and Interstate Consulting Services, Inc. (also IGS or IGService) for the purpose of providing utility-related consulting services.
II. BACKGROUND:
IGServces has had a long history with the City of Coalinga providing services related to severalaspects of the City's enterprise fund activities. These include coordination with USBR on water supply issues and assistance in transactions, gas/water and sewer rate setting, natural gas procurement and management, preparing bond disclosure reports, supporting staff on capital projects, and they play various other supporting roles on projects undertaken by the City. IGS is looked at as an extension of staff in many occasions which is extremely valuable when staffing is limited and the expertise of his is needed.
III. DISCUSSION:
IGServices is requesting an increase in the effective billing rate from $185.00 to $215.00 per hour. The $185.00 billing rate has been in effect since 2018 without any increases in the rate since then. Mr. Bergmann has included a letter requesting the increase for the councils review.
IV. ALTERNATIVES:
Do not approve the proposed contract and direct staff to seek proposals - staff does not recommend.
V. FISCAL IMPACT:
The contract raises the hourly rate from $185 to $215. The fiscal impact will vary based on the number of hours billed. This does not impact the General Fund.
ATTACHMENTS:
File Name Description
2023_IGS_Contract_Partial_Execute.pdf IGS Updated Contract
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Approve Award to Western Roofing Inc for Expansion Joint Removaland Replacement on the City Hall Roof
Meeting Date: Thursday, September 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Mercedes Garcia, Senior Administrative Analyst I. RECOMMENDATION:
Senior Administrative Analyst recommends that the Coalinga City Councilaward a Contract in the amount of $ 13,856 to Western Roofing Inc. for the Expansion Joint Removaland Replacement on the City Hall Roof.
II. BACKGROUND:
In February 2023, there were some roof leaks at City Halland the Police Department. Western Roofing repaired the leaks covered by warranty. While repairing the leaks it was noted the expansion joint needed replacement. It was temporarily covered to prevent additional leaks.
III. DISCUSSION:
The parapet expansion joint is designed to accommodate unequal movement between two buildings. The parapet expansion joint needs replacement due to wear and tear and movement from one roof to another between City Halland the Police Department. This repair will prevent further damage due to leaks.
IV. ALTERNATIVES:
Do not approve the removaland replacements of the expansion joint.
V. FISCAL IMPACT:
This project will use grant funds from California Intergovernmental Risk Authority (CIRA) to complete the project.
ATTACHMENTS:
File Name Description
City_of_Coalinga_Roof_Expansion_Joint_Quote_2023.pdf City of Coalinga Roof Expansion Joint Quote_ Certifying_Letter-Coalinga_2023.pdf CertifyingLetter-Coalinga California_Procurement_Questions_Updates_.pdf California Procurement Questions
PROPOSAL
Bid Date:
CA CA
WARRANTIES: Contractor: 2 Years
PROJECT SCHEDULE: Estimated Start:
2 Days
**
•
•
•
•
SECTION B. PRICING: 14-Sep-23
•
•
•
Base Bid
Addenda Acknowledged: NONE
Work Start Date by: Q4 2023
TECHNICAL SPECIFICATIONS:
Demo approximately 60 linear feet of existing expansion joint.
Base Bid excludes all related TRADE- work such as demolition, cleaning, final sweeping, carpentry, blocking, nailers, plumbing, sheet metal, architectural metal flashing, painting, structure weather protection, interior protection, unless specifically stated as included in above Section A, scope of work.
Removal and Replacement of Expansion Joint
Quote Expires:
$ 13,856
15-Aug-23
(559) 935-1533 0 -
Coalinga 93210 Coalinga
Customer Project
Q4 2023
ALLOWANCES: NONE
155 W. Durian Avenue
93210
Mercedes Garcia
City of Coalinga Expansion Joint Replacement
155 W. Durian Avenue
SECTION A. STATEMENT OF WORK: (SOW)
The "Customer" and Western Roofing Service "Contractor" are the parties to this Proposal/Agreement. This statement of work (SOW) is subject to the terms and conditions as set forth in this Agreement. In the event of any conflict or inconsistency between the terms and conditions of this Agreement, the scope of work or any other documents incorporated by reference herein, the terms and conditions of this Agreement shall prevail.
This proposal is derived from our review and interpretation of construction documents and information provided by the Customer. WESTERN ROOFING SERVICE the "Contractor" is pleased to submit the following proposal as described herein. [email protected] 0
Contractor shall have a minimum number of working days to complete the work to substantial completion.
Removal and Replacement of Expansion Joint
SECTION C. QUALIFICATIONS:
Patch back new expansion joint utilizing a three course Progressive Materials HS-3201-HB and PF204-FABRIC.
Mechanically attach approximately 60 linear feet of new expansion joint.
Manufacturer: NA Years
Estimated Completion: Q4 2023
**Existing roof is currently under manufactures warranty. All Repairs will be performed per manufactures recommendation and incorporate into existing warranty.
8/15/2023
Initial/Ack.
Proposal
•
•
•
•
•
•
•
•
•
•
•
•
SECTION E. PROPOSAL.
1. Please read this entire proposal carefully. The foregoing is a limited estimate only based upon the information provided which does not account for a number of factors that could significantly impact this limited offer, including but not limited to an investigation of the site and conditions under which the work is to be performed revealing conditions neither disclosed or observed prior to the communication of this offer.
Any additional or different terms beyond what is set forth in this proposal/contract shall not be effective unless specifically accepted by Contractor in writing.
If the Customer elected to engage a third party contract managers all fees associated with such services, incurred by Western Roofing Service, shall be added to this proposal via an additive change order.
1. This Proposal is subject to revision or withdrawal by Contractor for any reason until communications of acceptance, and may be revised after communication of acceptance where an inadvertent error by Contractor has occurred. The Proposal expires thirty (30) days after the date stated above if not earlier accepted, revised or withdrawn. Any additional or different terms beyond what is set forth in this proposal/contract shall not be effective unless specifically accepted by Contractor by a signed document indicating Contractor's agreement to be bound thereto.
SECTION F. REQUIRED INFORMATION PER CONTRACTORS STATE LICENSE BOARD.
SECTION D. SPECIAL CONDITIONS AND QUALIFICATIONS:
Customer to provide safe (OSHA approved) access and egress for the work.
Acceptance of this proposal the Customer acknowledges and accepts the Contractor's defined work scope including all clarification, qualifications and terms and conditions as contained herein.
Base Bid excludes temporary protection of work unless specifically stated as included in the scope of work.
Proposal is limited and based on conditions and qualifications described in Sections A, B, C, D, E and F. Additional charges will apply to changed or unforeseen working conditions.
Base Bid excludes all related building code upgrades, unless specifically stated as included in the scope of work.
Work hours shall be 7:00AM to 3:30PM, unless otherwise agreed to by both parties in writing.
Base Bid excludes all Permit Fees, Bond Fees and Warranty Fees unless specifically stated in the scope of work.
Customer to provide parking access for all construction vehicles and equipment during the duration of our work.
Base Bid includes (1) uninterrupted crew mobilization. Additional mobilizations and unscheduled delay shall be subject to additional charges.
Base Bid excludes all interior protection and all temporary weather protection of substrates and building, unless specifically stated as included in above scope of work.
This Contract/Proposal or AIA Construction Contract A401 shall serves as the contract agreement between Customer and Western Roofing Service (Contractor). If a Customer's or General Contractor's proprietary subcontract agreement is used as a substitute to this proposal, all qualifications and Terms and Conditions (T&C) herein shall be included as an addendum or referenced to as an Exhibit to the substitute agreement. A substitute agreement to this proposal shall be subject to a Contract Review Fee.
Printed 8/15/2023
Initial/Ack.
Roofing Constructors Inc.,
dba Western Roofing Service
15002 Wicks Blvd, San Leandro, CA 94577
California CL# 180533, B, C39, C33,
NV0077470, Hawaii C14631, Guam 6132
DIR 1000000717
Proposal
3. Insurance. Contractor shall carry worker's compensation, automobile liability, commercial general liability and such other insurance as required by law. Contractor will furnish a Certificate of Insurance, evidencing the types and amounts of its coverages, upon request. Customer shall purchase and maintain builder's risk and property insurance, upon the full value of the entire Project, including the labor, material and equipment furnished by Contractor, covering fire, extended coverage, windstorm, vandalism and theft on the premises to protect against loss or damage to material and equipment and partially completed work until the job is completed and accepted and Contractor's equipment is removed from the premises.
4. Additional Insured. If Customer requires and Contractor agrees to name Customer or others as an additional insured on Contractor’s liability insurance policy, Customer and Contractor agree that the naming of Customer or other parties as an additional insured is intended to apply to claims made against the additional insured to the extent the claim is due to the negligence of Contractor and is not intended to make the Contractor's insurer liable for claims that are due to the fault of the additional insured. Contractor hereby elects to proceed under all applicable California Civil Code Sections, specifically §2782 (e.)(2) and/or §2782.05 (e.)(2), and further upon final resolution of any such Claim, Contractor shall be proportionally reimbursed for defense fees, and cost previously paid by Contactor. In no event shall indemnification by Contractor be greater than permitted by public policy and laws of the State of California.
2. Asbestos and Toxic Materials. This proposal and contract is based upon the work to be performed by Contractor not involving asbestoscontaining or toxic materials and that such materials will not be encountered or disturbed during the course of performing the roofing work.
Contractor is not responsible for expenses, claims or damages arising out of the presence, disturbance or removal of asbestos-containing or toxic material. In the event that such materials are encountered, Contractor shall be entitled to reasonable compensation for all additional expenses incurred as a result of the presence of asbestos-containing or toxic materials at the work site.
1. Contractors are required by law to be licensed and regulated by the Contractors' State License Board which has jurisdiction to investigate complaints against contractors if a complaint regarding a patent act or omission is filed within four years of the date of the alleged violation. A complaint regarding a latent act or omission pertaining to structural defects must be filed within 10 years of the date of the alleged violation. Any questions concerning a contractor may be referred to the Registrar, Contractors' State License Board, P.O. Box 26000, Sacramento, CA 95826.
Nature of Work. Western Roofing Service (“Contractor”) shall furnish the labor and material to perform the work described herein or in Statement of Work/Scope of Work (SOW) in the referenced contract documents. Contractor does not provide engineering, consulting or architectural services. It is the Owner’s responsibility to retain a licensed architect or engineer to determine proper design and code compliance.
Contractor is not responsible for structural integrity and design, including compliance with codes. If plans, specifications or other design documents have been furnished to Contractor, Customer warrants that they are sufficient and conform to all applicable laws and building codes.
Contractor is not responsible for loss, damage or expense due to defects in plans or specifications or building code violations unless such damage results from a deviation by Contractor from the contract documents. Customer warrants all structures to be in sound condition capable of withstanding normal roofing construction equipment and operations. Contractor is not responsible for location of roof drains, adequacy of drainage or ponding on the roof.
1. Payment. Unless stated otherwise on the face of this proposal, Owner shall pay the contract price plus any additional charges for changed or extra work within ten (10) days of “Substantial Completion” of the Work. Substantial Completion will be defined by all Work, relative to the project’s applicable SOW, being completed by Contractor with only punch list items, as agreed between the parties, remaining and provided the manufacturer certifies the work for warranty coverage by the manufacturer. If completion of the Work extends beyond one month, Owner shall make monthly progress payments to Contractor by or before the fifth (5th) day of each month for the value of Work completed during the preceding month, plus the value of materials suitably stored for the project. All invoices are due and payable 15 days from invoice date. All sums not paid when due shall earn interest at the rate of 1-1/2% per month. Contractor shall be entitled to recover from Owner costs of collection, including attorney's fees, resulting from Owner's failure to make proper payment when due. In no case shall a paid-when-paid clause apply to or delay the timeliness of lump sum payment or progress payments stated herein. Retention applicable to monthly billing 0%.
SECTION G. GENERAL TERMS and CONDITIONS
Printed 8/15/2023
Initial/Ack.
Roofing Constructors Inc.,
dba Western Roofing Service
15002 Wicks Blvd, San Leandro, CA 94577
California CL# 180533, B, C39, C33,
NV0077470, Hawaii C14631, Guam 6132
DIR 1000000717
Proposal
8. Price Volatility. Asphalt, steel products, isocyanate, and other roofing products, including cost of delivery are sometimes subject to unusual price volatility due to conditions that are beyond the control or anticipation of Contractor. If there is an increase in these or other products between the date of this proposal and the time when the work is to be performed, the amount of this proposal/contract may be increased to reflect the additional cost, contractor will provide written documentation and advance notice to Customer.
9. Fumes and Emissions. Owner and Contractor acknowledge that asphalt may be heated by Contractor, odors and emissions from other roofing products will be released and noise will be generated as part of the roofing operations to be performed by Contractor. Customer shall be responsible for interior air quality, including controlling mechanical equipment, HVAC units, intake vents, wall vents, windows, doors and other openings to prevent fumes and odors from entering the building. Customer is aware that roofing products emit fumes, vapors and odors during the application process. Customer shall hold Contractor harmless from claims from third parties relating to fumes and odors that are emitted during the normal roofing process.
10. Back Charges. No back charges or claims for payment of services rendered or materials and equipment furnished by Customer to Contractor shall be valid unless previously authorized in writing by Contractor and unless written notice is given to Contractor within ten (10) days of the event, act or omission which is the basis of the back charge.
12. Electrical Conduit. Contractor’s price is based upon there not being electrical conduit or other materials embedded within the roof assembly unless expressly identified on the face of this proposal. Customer will indemnify Contractor from any personal injury, damage, claim, loss or expense resulting from the presence of electrical conduit, shall render the conduit harmless so as to avoid injury to Contractor’s personnel, and shall compensate Contractor for additional time, labor and expense resulting from the presence of such materials.
13. Right to Stop Work. The failure of Customer to make proper payment to Contractor when due shall entitle Contractor, at its discretion, to suspend all work and shipments, including furnishing warranty, until full payment is made or terminate this contract. The contract sum to be paid Contractor shall be increased by the amount of Contractor's reasonable costs of shut-down, delay and start-up.
11. Damages and Delays. Contractor will not be responsible for damage done to Contractor's work by others. Any repairing of the same by Contractor will be charged at regular scheduled rates over and above the amount of this proposal. Contractor shall not be responsible for loss, damage or delay caused by circumstances beyond its reasonable control, including but not limited to acts of God, weather, accidents, fire, vandalism, strikes, jurisdictional disputes, failure or delay of transportation, shortage of or inability to obtain materials, equipment or labor; changes in the work and delays caused by others. In the event of these occurrences, Contractor's time for performance under this proposal shall be extended for a time sufficient to permit completion of the Work.
5. Changes in the Work and Extra Work. Customer shall be entitled to order changes in the Work and the total contact price adjusted accordingly. Any modification to the SOW to be installed by Contractor, not shown on the plans provided to Contractor prior to submittal of this proposal, shall be subject to an extra work change order. Any carpentry work required to replace rotten or missing wood or deteriorated decking shall be done on a labor and material basis as an extra unless specifically included in the Scope of Work section.
6. Availability of Site. Contractor shall be provided with direct access to the work site for the passage of trucks and materials and direct access to the roof. Contractor shall not be required to begin work until underlying areas are ready and acceptable to receive Contractor's work and sufficient areas of roof deck are available and free from dirt, snow, ice, water or debris to allow continuous full operation until job completion.
The expense of snow, ice, water or debris removal and any extra trips by Contractor to the job as a result of the job not being ready for roof application after Contractor has been notified to proceed will be charged as an extra.
7. Site Conditions. Contractor shall not be responsible for additional costs due to the existence of utilities, wet insulation, deteriorated deck or other subsurface or latent conditions that are not disclosed in writing to Contractor. The raising, disconnection or re-connection of any mechanical equipment on the roof that may be necessary for Contractor to perform the roofing work shall be performed by others or treated as an extra.
Printed 8/15/2023
Initial/Ack.
Roofing Constructors Inc.,
dba Western Roofing Service
15002 Wicks Blvd, San Leandro, CA 94577
California CL# 180533, B, C39, C33,
NV0077470, Hawaii C14631, Guam 6132
DIR 1000000717
Proposal
14. Interior Protection. Customer acknowledges that demolition, re-roofing and most general construction activities may cause disturbance, dust or debris to fall into the interior and possibly, if hot asphalt or pitch is used, dripping may occur depending upon deck conditions. Customer agrees to remove or protect property directly below the roof in order to minimize potential interior damage. Contractor shall not be responsible for disturbance, damage, clean-up or loss to interior property that Customer did not remove or protect prior to commencement of roofing operations.
Customer shall notify tenants of re-roofing and the need to provide protection underneath areas being re-roofed. Customer agrees to hold Contractor harmless from claims of tenants who were not so notified and did not provide protection.
15. Working Hours. This proposal is based upon the performance of all work during Contractor's regular working hours. Unless state otherwise in this SOW normal work hours are 7:00 AM to 3:30 PM. Extra charges will be made for overtime and all work performed other than during Contractor's regular working hours, if required by Customer.
18. Mold. Contractor and Customer are committed to acting promptly so that roof leaks are not a source of potential interior mold growth.
Customer will make periodic inspections for signs of water intrusion and act promptly; including notice to Contractor if Customer believes there are roof leaks, to correct the condition. Upon receiving notice, Contractor will make repairs promptly so that water entry through the roofing installed by Contractor is not a source of moisture. Contractor is not responsible for indoor air quality, mold, mildew or any alleged injury resulting therefrom. Owner shall hold harmless and indemnify Contractor from claims due to poor indoor air quality and resulting from a failure by Owner to maintain the interior of the building in a manner to avoid growth of mold.
19. Oil-Canning. Metal roofing and especially lengthy flat-span sheet-metal panels often will exhibit waviness, commonly referred to as “oilcanning.” The degree of oil-canning and the appearance of the panels will vary depending on factor such as the length and color of the panels, alloy, gauge, galvanizing process, substrate condition, and exposure to sunlight. Oil-canning pertains to aesthetics and not the performance of the panels and is not controlled by the roofing Contractor. The type of metal roofing panels specified can affect the degree of oil-canning.
Provided Contractor provides and uses metal roofing panels that are of equal dimensions, gauge and strength of the existing panels and panels that are to be replaced, Contractor is not responsible for oil-canning or aesthetics. Oil-canning shall not be grounds to withhold payment or reject panels of the type specified.
16. Warranty. Contractor's work will be warranted by Contractor in accordance with its standard warranty, which is made a part of this proposal and contract and incorporated by reference. A copy of Contractor's standard warranty is attached or, if not, will be furnished upon request. Contractor SHALL NOT BE LIABLE FOR SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES. The acceptance of this proposal by the Customer signifies his agreement that this warranty shall be and is the exclusive remedy against Contractor for all defects in workmanship furnished by Contractor. A manufacturer’s warranty shall be furnished to Customer if a manufacturer’s warranty is called for on the face of this proposal. It is expressly agreed that in the event of any defects in the materials furnished pursuant to this contract, Customer shall have recourse only against the manufacturer of such material.
17. Indemnification. If Customer requires and Western agrees to make Customer or others additional insureds on Western's liability insurance policy, Customer and Western agree that the naming of Customer or others as additional insured is intended to apply to claims make against the additional insured to the extent the claim is due to the negligence of Western and is not intended to make Western's insurer liable for claims that are due to the fault of the additional insured. To the fullest extent permitted by law, Contractor shall indemnify and hold harmless the customer, and all of their agents, officers, directors, and employees from and against all claims, damages, and losses directly caused by Contractor's work under this Contract provided that any such claim, damage, loss or expense is caused in whole or in part, and only to the extent from a negligent act or omission of Western Roofing Service or anyone for whose work Contractor is responsible under this contract. IN NO
EVENT SHALL SUCH LIABILITY INCLUDE INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, PUNITIVE, UNMITIGATED, OR CONSEQUENTIAL DAMAGES.
Printed 8/15/2023
Initial/Ack.
Roofing Constructors Inc.,
dba Western Roofing Service
15002 Wicks Blvd, San Leandro, CA 94577
California CL# 180533, B, C39, C33,
NV0077470, Hawaii C14631, Guam 6132
DIR 1000000717
Proposal
Duane
Motogawa
Title:
(510) 925-0821 Cell: Email:
Title: Date:
415-716-8365 [email protected]
25. Material Escalation/Delay: The parties acknowledge that some of the materials and products to be used and installed in the construction of this Project may become unavailable, delayed in shipment and/or subject to price increases due to circumstances beyond the control of the Contractor. If a specified product is unavailable or shipment is delayed, Contractor shall provide written notice to Contractor and shall be afforded additional time and substitute products may be considered. If there is an increase in price or delay of materials, equipment or products between the date of this Agreement and the time when the Project is ready for the installation of the affected material, the Contract Sum and/or the schedule shall be increased or adjusted to reflect the additional cost and time to obtain the materials, provided that the Subcontractor gives the Contractor written notice and documentation of the increased costs.
Submitted By:
Off. Phone:
22. Dispute Resolution - Arbitration. If a dispute shall arise between Contractor and Customer with respect to any matters or questions arising out of or relating to this Agreement or the breach thereof, such dispute shall be decided by arbitration administered by and in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association. This Agreement to arbitrate shall be specifically enforceable under the prevailing arbitration law. The award rendered by the arbitrators shall be final, and judgment may be entered upon it in any Court having jurisdiction thereof. Any legal claim against Contractor, including a claim alleging any breach of this contract or negligence by Contractor must be initiated no later than two (2) years after Contractor completed roof installation. Collection matters may be processed through litigation or arbitration at the discretion of the Contractor.
23. Price Contingency. The price provided for the identified scope of work is contingent and based upon this Contract/Proposal or execution of a standard AIA construction contract document, such as AIA A401.
Name:
24. Latent Moisture. Western Roofing Service is not responsible for the effects of moisture mitigation originating within the roof deck or substrate, including concrete decks, or due to moisture vapor drive from within the building. Residual moisture within the roof deck, particularly structural concrete decks, can adversely affect the properties and performance of roofing materials, regardless of additives or concrete admixtures that may be included in the concrete mix. Western Roofing Service commencement of roof installation indicates only that we have visibly inspected the surface of the deck for visible defects prior to commencement of roofing and the surface of the deck appeared dry. The 28- day concrete curing period does not signify the deck is sufficiently dry. Western Roofing Service is not responsible to test or assess the moisture content of the deck or evaluate the likelihood of condensation from moisture drive from within the building.
Buyer's Acceptance: You are hereby authorized to procure materials, equipment, supplies and labor to proceed with work outlined herein. I agree to pay the amount stated and agree to the contract terms and conditions.
Project Mgr./Estimator
20. Wind Loads or Uplift Pressures. Contractor is responsible for the Work to be in compliance with applicable codes and regulations and to specify or show the Work that is to be performed. Contractor is not responsible for design of the actual roof materials or roof design, including calculation or verification of wind-load design, except to the extent such materials or roof design do not perform as anticipated because of negligent or improper installation by Contractor or Contractor’s subcontractors or agents. To the extent minimum wind loads or uplift pressures are required, Contractor’s bid is based solely on manufacturer’s printed test results. Contractor itself makes no representation regarding wind uplift capacity and assumes no liability for wind uplift except as explicitly stated in this Agreement.
21. Material References. Contractor is not responsible for the actual verification of Technical specifications of product manufacturers; i.e., R value or ASTM or UL compliance, but rather the materials used are represented as such by the material manufacturer.
Printed 8/15/2023
Initial/Ack.
Roofing Constructors Inc.,
dba Western Roofing Service
15002 Wicks Blvd, San Leandro, CA 94577
California CL# 180533, B, C39, C33,
NV0077470, Hawaii C14631, Guam 6132
DIR 1000000717
City of Coalinga
155 W. Durian Avenue
Coalinga, CA 93210
Date: 08/15/2023
RE: Expansion Joint Replacement
As per the request for pricing verification of the Western Roofing Service, a Tecta America Commercial Roofing Company Project RQN# 2023-0319, we have reviewed the necessary labor, materials, and equipment necessary to provide necessary tune-up at Expansion Joint Replacement located at 155 W. Durian Avenue, Coalinga, CA 93210 per their proposal dated 8/15/2023 submitted by Duane Motogawa. ➢ Demo approximately 60 linear feet of existing expansion joint. ➢ Mechanically attach approximately 60 linear feet of new expansion joint. ➢ Patch back new expansion joint utilizing a three course Progressive Materials HS-3201-HB and PF204-FABRIC.
We reviewed the Services Pricing report of pricing review and compared them to the NCPA/Omnia pricing as contracted with Western Roofing Service, a Tecta America Commercial Roofing Company, NCPA/Omnia Contract:
NCPA/Omnia #02-75 plus any approved addendums. These line items are listed on the Services Pricing Summary Report dated 2023-08-15 as per attached.
As a result of our perusal, we have found the proposal consistent with our review and we recommend certifying the pricing in this proposal. If there are any further questions, please do not hesitate to contact me.
Sincerely,
Andy Carr
National JOC/Cooperative Contracts Manager
C: (708) 451-0743
O: (630) 423-5336
E: [email protected]
California
✓ Free membership in co-op
✓ No user fee when purchasing
✓ Legally and competitively procured contract
✓ Saves time and money for customer by streamlining the competitive procurement process ✓ No minimum or maximum purchase amounts
What is NCPA/OMNIA?
NCPA/OMNIA is a leading national government purchasing cooperative working to reduce the cost of goods and services by leveraging the purchasing power of public agencies in all 50 states. NCPA/OMNIA utilizes state of the art procurement resources and solutions that result in contracts that ensure all public agencies are receiving products and services of the highest quality at the lowest prices.
Who can use the NCPA/OMNIA?
There are over 90,000 agencies nationwide from both the public and nonprofit sectors that are eligible to utilize the NCPA/OMNIA program. These include, but are not limited to the following agency types:
• School Districts (including K-12, Charter schools, and Private K-12) • Higher Education (including Universities, Community Colleges, Private Colleges, and Technical / Vocational Schools)
• Cities
• Counties
• Local Government
• State Agencies
• Healthcare Organizations
• Church/Religious
• Nonprofit Corporations
What does a public agency do to participate?
All that is required is for your agency to register with NCPA/OMNIA at https://www.omniapartners.com/partner-with-us/membership. Once you have completed registration you will receive a confirmation email for your records.
Does it cost anything to participate with the NCPA/OMNIA? No. There are no costs or obligations for your agency to participate with us. Registration is free and there are no volume minimums on purchases.
Can my agency use contracts without going out for solicitation? Yes. All NCPA/OMNIA contracts have been competitively solicited by a lead public agency. Each solicitation contains language that allows the contract to be used by other government agencies. State statutes allow one government agency to purchase from contracts competitively solicited by another government agency.
Who is NCPA/OMNIA’s lead public agency?
Region 14 ESC is NCPA/OMNIA's lead public agency. Region 14 ESC is a local governmental agency in the state of Texas, authorized by Chapter 8 of the Education Code. Section 8.008 states the center is considered to be a state agency and each employee is considered to be a state employee. For further information of Chapter 8 https://statutes.capitol.texas.gov/Docs/ED/htm/ED.8.htm.
What is NCPA/OMNIA’s solicitation and award process for contracts? NCPA/OMNIA works with Region 14 ESC, who as the lead public agency that competitively solicits national master contracts for use by all public agencies. Contracts are awarded based on quality, performance, and most importantly pricing. These contracts are established using the following process:
1. Region 14 ESC issues a competitive solicitation for a product or service on behalf of
NCPA/OMNIA
and all public agencies.
2. The solicitation is advertised nationally for a minimum of 30 days.
3. The solicitation contains language that allows the contract to be accessible nationally to public agencies in states whose laws allow for intergovernmental contract use (also known as "piggybacking" or "adopting")
4. Vendors respond to the solicitation with sealed responses that are recorded and publicly opened.
5. Region 14 ESC evaluates the responses based on "Identified Evaluation Criteria" and awards contracts.
Can I see documentation of the solicitation process associated with each competitively solicited contract?
NCPA/OMNIA provides all the due diligence documents needed on each individual vendor page under the
Contract Docs tab. Click on the link to be to be transferred to the Vendor Pages.
How do I use a NCPA/OMNIA awarded
vendor?
After you have registered with NCPA/OMNIA click on the link to find a listing of all awarded vendors.
Here you will find a great deal of information that will allow you to research and contact the vendor of your choosing so you can start working together. Billing is executed directly from the servicing vendor. No different than if you were using your own contracts.
Can I review the California state statues regarding cooperative purchasing? California
California Code
California Government Code
Title 1 General
Division 7 Miscellaneous
Chapter 5 Joint Exercise of Powers
Article 1 Joint Powers Agreements
§ 6500 Gov't.
As used in this article, "public agency" includes, but is not limited to, the federal government or any federal department or agency, this state, another state or any state department or agency, a county, county board of education, county superintendent of schools, city, public corporation, public district, regional transportation commission of this state or another state, or any joint powers authority formed pursuant to this article by any of these agencies.
§ 6502 Gov't.
If authorized by their legislative or other governing bodies, two or more public agencies by agreement may jointly exercise any power common to the contracting parties, even though one or more of the contracting agencies may be located outside this state. It shall not be necessary that any power common to the contracting parties be exercisable by each such contracting party with respect to the geographical area in which such power is to be jointly exercised. For purposes of this section, two or more public agencies having the power to conduct agricultural, livestock, industrial, cultural, or other fairs or exhibitions shall be deemed to have common power with respect to any such fair or exhibition conducted by any one or more of such public agencies or by an entity created pursuant to a joint powers agreement entered into by such public agencies.
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Consideration of Bid Award for WWTP Radio Field Grading Project Meeting Date: Thursday, September 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:
Assistant City Manager recommends that the Coalinga City Council award a Contract in the amount of $93,536.20 to G & J Heavy Haul, Inc., 10810 Avenue 184, Tulare, CA 93274 for the WWTP Radio Field Grading Project. It is also recommended that a contingency of 5% ($4,676.81) be included in the Council action to cover any unforeseen incidentals for a totalauthorization amount of $98,213.01.
II. BACKGROUND:
In August 2022, the Coalinga City Council directed staff to prepare engineering plans and specifications and authorized a call for bids for the WWTP Radio Field Grading Project. The scope of work for this project is to hire a contractor to regrade the radio field and backfill the existing sludge pond.
III. DISCUSSION:
City Staff received and opened two bids for this project on August 29, 2023, at 2:00 p.m. G & J Heavy Haul, Inc., was the apparent low bidder with a total bid proposal of $93,536.20. The Engineer’s Estimate was $95,000.00. The entire bid summary is included as Attachment “A”. G & J Heavy Haul, Inc., has furnished the required bid bond. If the City Council decides to award the project to G & J Heavy Haul, Inc., and the “Notice to Proceed” is issued, the contractor will have 30 working days to complete the work. The following is a tentative schedule:
Award of Contract: September 7, 2023
Start of Construction: September 25, 2023
Completion of Construction: November 6, 2023
IV. ALTERNATIVES:
The alternative to this councilaction would be to reject all bids. If all bids are rejected, the City would have to re-advertise or cancel the project. Staff believes that re-advertising the project will not result in lower bids.
V. FISCAL IMPACT:
Totalauthorization request for this contract is $93,536.20 with an additional 5% contingency of $4,676.81 for a total of $98,213.01. This project is funded by the Sewer Enterprise Fund. There will be no fiscal impact to the General Fund.
AT
TACHMENTS: File Nam
eDescription
2995_Bid_Summary.pdfBidSummary
Bid_Results.pdfBidResults
City of Coalinga
#2995 WWTP Radio Field Grading Project PW 23-007
Base Bid Items
Item Description Unit Qty. Engineer's Est. Unit Price Extension Unit Price Extension 1 MOBILIZATION / GENERAL REQUIREMENTS LS 1 $ 5,000.00 $ 30,639.40 $ 30,639.40 $ 15,000.00 $ 15,000.00 2 WORKER SAFETY LS 1 $ 600.00 $ 1,000.00 $ 1,000.00 $ 500.00 $ 500.00 3 DUST CONTROL LS 1 $ 1,800.00 $ 11,024.20 $ 11,024.20 $ 15,000.00 $ 15,000.00 4 EARTHWORK LS 1 $ 87,600.00 $ 50,536.200 $ 50,536.20 $75,000.00 $ 75,000.00 Base Bid Summary $ 95,000.00 $ 93,199.80 $ 105,500.00
G & J Heavy Haul, Inc.
ATTACHMENT "A" Bids 1-2
1 2
A.J. Excavation
F:\Docs\2900's\2995 COC WWTP Radio Park & Sludge Pond Regrade Project\Bid Docs\2995 Bid Summary.xlsx Date Printed: 8/29/2023, 2:18 PM
Attachment "B"
Bid Results
City of Coalinga
WWTP Radio Field Grading Project
Project No. PW 23-007 / #2995
Bid Date: August 29, 2023
2:00 PM, Tri City Engineering
Bidder Base Bid
1 G & J Heavy Haul, Inc. $ 93,536.20
2 Pay Dirt Construction, Inc. $ 105,500.00
3 4
5 6
7 Sub List
none
Tri City Engineering
4630 W. Jennifer Ave., #101
Fresno, CA 93722-5415
Tel: 559.447.9075
Fax: 559.447-9074
[email protected]
City of Coalinga
155 W. Durian Ave
Coalinga, CA 93210
Tel (559) 935-1533
Fax (559) 935-1184
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Approve Memorandum of Understanding (MOU) between City of Coalinga and Coalinga Public Safety Non-Sworn Union
Meeting Date: Thursday, September 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:
City Manager recommends approving the Memorandum of Understanding (MOU) between City of Coalinga and Coalinga Public Safety Non-Sworn Union.
II. BACKGROUND:
The Coalinga Public Safety Non-Sworn Union is a new bargaining unit consisting of non-safety employees within the Police and Fire Departments.
III. DISCUSSION:
The parties have negotiated in good faith and reached agreement on a successor MOU to be effective July 1, 2023, through June 30, 2026.
IV. ALTERNATIVES:
Do Not Approve Memorandum of Understanding (MOU) between City of Coalinga and Coalinga Public Safety Non-Sworn Union (not recommended).
V. FISCAL IMPACT:
Approximately $25,000 per fiscal year from the City's General Fund and IGT.
ATTACHMENTS:
File Name Description
PUBLIC_SAFETY_NON-SWORN_MOU.pdf MOU Public-Safety Non-Sworn
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Approve Memorandum of Understanding (MOU) between City of Coalinga and The InternationalAssociation of Firefighters, AFL-CIO, Local 2305 Meeting Date: Thursday, September 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:
City Manager recommends CouncilApprove Memorandum of Understanding (MOU) between City of Coalinga and The InternationalAssociation of Firefighters, AFL-CIO, Local 2305.
II. BACKGROUND:
This bargaining unit includes the positions of Firefighter/EMT, Firefighter/Paramedic, Fire Engineer and Fire Captain.
III. DISCUSSION:
The parties met in good faith and have successfully negotiated a successor MOU to be effective July 1, 2023, through June 30, 2026.
IV. ALTERNATIVES:
Do not Approve Memorandum of Understanding (MOU) between City of Coalinga and The International Association of Firefighters, AFL-CIO, Local 2305 (not recommended) V. FISCAL IMPACT:
Approximately $36,000 for the current fiscal year, from the City's General Fund and approximately $22,000 for the current fiscal year from IGT.
ATTACHMENTS:
File Name Description
Fire_MOU_2023_clean_version.docx MOU
MEMORANDUM OF UNDERSTANDING
BETWEEN AND FOR
CITY OF COALINGA
AND
THE INTERNATIONAL ASSOCIATION OF
FIREFIGHTERS
AFL-CIO, LOCAL 2305
July 1, 2023 – June 30, 2026
CONTENTS
ARTICLE 1…………………………………………………………………………………………………….5
SECTION 1.01. INTENTENT AND PURPOSE……………………………………………………………5 ARTICLE II…………………………………………………………………………………………………….5
SECTION 2.01. FULL UNDERSTANDING………………………………………………………………..5 ARTICLE III……………………………………………………………………………………………………5
SECTION 3.01. RECOGNITION AND COVERED EMPLOYEES……………………………………….5 SECTION 3.02. NON-DISCRIMINATION…………………………………………………………………..6 SECTION 3.03. ASSOCIATION AFFILIATION……………………………………………………………6 SECTION 3.04. PARTICIPATION IN UNION ACTIVITIES………………………………………………6 ARTICLE IV…………………………………………………………………………………………………….6
SECTION 4.01. DUES DEDUCTION…………………………………………………………………………6 ARTICLE V………………………………………………………………………………………………………6
SECTION 5.01. AUTHORIZED REPRESENTATIVES…………………………………………………….6 SECTION 5.02. TIME OFF FOR REPRESENTATIVES……………………………………………………7 ARTICLE VI………………………………………………………………………………………………………7
SECTION 6.01. ON-DUTY PHYSICAL FITNESS TRAINING………………………………………………7 SECTION 6.02. ON-DUTY TRAINING…………………………………………………………………………8 SECTION 6.03. GROCERY STORE PRIVILEGES…………………………………………………………..8 SECTION 6.04. FIRE LINE MEALS…………………………………………………………………………….8 SECTION 6.05. RESIDENCY REVIEW………………………………………………………………………..8 SECTION 6.06. TRAINING TIME………………………………………………………………………………8 SECTION 6.07. PROMOTIONS…………………………………………………………………………………9 SECTION 6.08. PROMOTIONS TO FIRE ENGINEER……………………………………………………….9 SECTION 6.09. ADOPTION OF 48/96 WORK SCHEDULE…………………………………………………9 SECTION 6.10. MATTRESS REPLACEMENT………………………………………………………………..9 SECTION 6.11. STATION CARPET CLEANING………………………………………………………………10
ARTICLE VII………………………………………………...………………………………………………………10 SECTION 7.01. WAGES………………………………………….……………………………………………..10 SECTION 7.02. OUT-OF-CLASS PAY…………………………………….…………………………………….10 SECTION 7.03. EDUCATIONAL ACHIEVEMENT COMPENSATION………………………………………10 SECTION 7.04. LONGEVITY PAY………………………………………………………………………………11 SECTION 7.05. FLSA OVERTIME………………………………………………………………………………11 SECTION 7.06. COMPENSATORY TIME ACCRUAL………………………………………………………..11 SECTION 7.07. OVETIME FOR LATE NOTICE SICK LEAVE COVERAGE………………………………11 SECTION 7.08. CALLBACK PAY………………………………………………………………………………12 SECTION 7.09. PARAMEDIC PAY……………………………………………………………………………..12 SECTION 7.10. PARAMEDIC PRECEPTOR PAY……………………………………………………………12 SECTION 7.11. ENGINEER/PARAMEDIC INCENTIVE PAY………………………………………………..12 SECTION 7.12. CERTIFICATE PAY………………………….………………………………………………..12 ARTICLE VIII……………………………………………………………………………………………………….12
SECTION 8.01. VACATION AND SICK LEAVE ACCRUALS……………………………………………….12 SECTION 8.02. VACATION AND SICK LEAVE CAPS……………………………………………………….13 SECTION 8.03. COVERSION OF SICK LEAVE……………………………………………………………….13 SECTION 8.04. BEREAVEMENT LEAVE………………………………………………………………………13 SECTION 8.05. CATASTROPHIC LEAVE BANK……………………………………………………………14 SECTION 8.06. HOLIDAY LEAVE………………………………………………………………………………14 SECTION 8.07. VACATION CASH OUT………………………………………………………………………..14 ARTICLE IX………………………………………………………………………………………………………...15
SECTION 9.01. COMPREHENSIVE BENEFITS PACKAGE…………………………………………………15 SECTION 9.02. HEALTH AND LIFE INSURANCE COMMITTEE…………………………………………...15 SECTION 9.03. RETIREMENT PLAN…………………………………………………………………………..16 SECTION 9.04. DEFERRED COMPENSATION……………………………………………………………….16 SECTION 9.05. HANDLING OF ICMA CONTRIBUTIONS…………………………………………………...16 SECTION 9.06. STATE DISABILITY INSURANCE…………………………………………………………...16
SECTION 9.07. FLEXIBLE SPENDING ACCOUNT FOR REIMBURSED MEDICAL AND DEPENDANT CARE EXPENSES…………………………………………………………………………………………………16
SECTION 9.08. CALIFORNIA LABOR CODE SECTION 4850……………………………………………...17 SECTION 9.09. FITNESS EQUIPMENT MAINTENANCE ALLOWANCE………………………………….17 ARTICLE X…………………………………………………………………………………………………………17
SECTION 10.01. UNIFORM ALLOWANCE…………………………………………………………………….17 SECTION 10.02. EQUIPMENT PURCHASE/MEMENTO…………………………………………………….17 SECTION 10.03. UNIFORM CHANGES………………………………………………………………………..18 SECTION 10.04. EQUIPMENT…………………………………………………………………………………..18 ARTICLE XI………………………………………………………………………………………………………...19
SECTION 11.01. CITY RIGHTS………………………………………………………………………………….19 ARTICLE XII………………………………………………………………………………………………………..20
SECTION 12.01. GRIEVANCE PROCEDURE…………………………………………………………………20 ARTICLE XIII……………………………………………………………………………………………………….20
SECTION 13.01. AMERICANS WITH DISABILITIES ACT………………………………………………….20 ARTICLE XIV………………………………………………………………………………………………………21
SECTION 14.01. FUTURE NEGOTIATIONS…………………………………………………………………..21 SECTION 15.01. WAIVER OF APPEAL………………………………………………………………………..21 ARTICLE XVI……………………………………………………………………………………………………….21
SECTION 16.01. SAVINGS………………………………………………………………………………………21 ARTICLE XVII………………………………………………………………………………………………………22
SECTION 17.01. DURATION OF AGREMENT………………………………………………………………..22
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding entered into on September 7, 2023, by and between the City of Coalinga, hereinafter referred to as the "City", and The International Association of Firefighters, AFL-CIO Local 2305, hereinafter referred to as the "Association" has an effective date of July 1, 2023.
ARTICLE I
INTENT AND PURPOSE
SECTION 1.01. INTENT AND PURPOSE.
The intent and purpose of this Agreement is to foster open communication and a spirit of good will between the employees of the City represented by The International Association of Firefighters, AFL- CIO Local 2305 a recognized unit of representation and the City of Coalinga, a Municipal Corporation and political subdivision of the State of California, regarding the mutual obligation of the parties to meet and confer in "good faith" regarding wages, benefits, and other terms and conditions of employment as required by that section of the California Government Code known as the Meyers-Milias- Brown Act.
ARTICLE II
FULL UNDER STANDING
SECTION 2.01. FULL UNDERSTANDING.
The Association and the City agree that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter within the scope of bargaining and that this present document represents the full and complete understanding and agreement of the parties on the terms and conditions of employment specifically addressed herein.
ARTICLE Ill
RECOGNITION AND NON-DISCRIMINATION
SECTION 3.01. RECOGNITION AND COVERED EMPLOYEES.
The City hereby confirms its continued recognition of the Association as the exclusive representative of all regular full time and probationary employees within the job classification listed below as covered by this Agreement, subject to an individual employee's right to self-representation as provided by Government Codes Section 3502.
Employees in the following classifications are covered by this agreement:
Fire Captain
Fire Engineer
Firefighter/Paramedic Firefighter/EMT
Firefighter (Trainee)
Management, temporary, volunteers, reservists, part-time, and civilian employees of the Fire Department are not included in the recognized unit of representation and are not covered by this agreement.
SECTION 3.02. NON-DISCRIMINATION.
The City and the Association agree that there will be no discrimination against any employees because of race, religious creed, color, sex, sexual harassment, national origin, age, marital status, medical condition, sexual orientation, physical or mental disability or any other basis protected by federal, state, or local law or ordinance or regulation.
SECTION 3.03. ASSOCIATION AFFILIATION.
The City and the Association agree to protect the rights of all employees to exercise their free choice to join or refrain from joining the Association.
SECTION 3.04. PARTICIPATION IN UNION ACTIVITIES.
The City agrees not to intimidate any employee or attempt to restrain any employee or inany way limit the full and free expression of any employee's rights to participate in the Association's lawful activities. The Association and its members agree not to intimidate, restrain, or otherwise coerce any employee exercising their right to full and free expression and their right not to join the Association or participate in Association activities.
ARTICLE IV
DUES DEDUCTION
SECTION 4.01. DUES DEDUCTION.
The City agrees to withhold from Association member's pay, the appropriate amount required by the Association for dues. The amount to be withheld shall be the annual amount required pro rata on a bi-weekly basis. The member, prior to withholding, shall be required to sign an authorization for the City to withhold such an amount. In addition,the City agrees to forward to the appropriate Association representative the total amount withheld on a bi-weekly period within a reasonable time period following the pay period.
ARTICLE V
AUTHORIZED REPRESENTATIVES
SECTION 5.01. AUTHORIZED REPRESENTATIVES.
For purposes of administering the terms and provisions of the various ordinances, resolutions, rules, and regulations adopted with this Memorandum of Understanding, City's principal authorized agent shall be the City Manager or designated representative(s); the Association's principal authorized agent shall be the president of the Association. In addition to the President, up to three members of the Association may be
designated to represent the Association. Such designation shall be in written form and signed by the President.
SECTION 5.02. TIME OFF FOR REPRESENTATIVES.
The City will allow reasonable time off for the Association's representatives to attend meetings with City representatives for the purpose of negotiating a successor agreement, processing grievances pursuant to the City's grievance procedure, and representing Association members in internal discipline matters. However, any such time must be approved in advance by the Fire Chief, the City Manager or an authorized representative of the City. No more than two (2) Association representatives may be released from work at one time. However, nothing shall prevent "off duty" representatives from attending to any Association matters.
ARTICLE VI
HOURS AND WORKING CONDITIONS
SECTION 6.01. ON-DUTY PHYSICAL FITNESS TRAINING.
The City and the Association agree that it is the responsibility of each employee of the Fire Department to maintain their physical fitness for duty. Therefore, in order to encourage, facilitate, and support employees in maintaining their physical fitness, the City agrees to continue to maintain an "on-duty" physical fitness program for the benefit of the City and Association members as follows:
1. Participation in the program is voluntary. Physical fitness training shall not be conducted so as to interfere with the Fire Department's emergency response capability and
responsibilities, routine Fire Department maintenance
activities and other business, training and drills, and/or club meetings. At the discretion of the on-duty Officer-inCharge, employees may engage in physical fitness training either in or out of the fire station
2. Physical fitness training outside the station shall be limited to the Fitness Center, high school track and Keck Park
handball/racquet ball courts and Swim Complex and shall be limited to not more than two (2) hours per shift.
3. Fire personnel not on-duty may use the weight room at any time, provided such activity does not interfere with the work of the on-duty personnel. In this regard, the determination of the Fire Chief or the on- duty Officer-in-Charge shall be final.
SECTION 6.02. ON DUTY TRAINING.
The Chief, in his/her sole discretion, or the Chiefs designee may approve paid time off to attend approved fire department related training provided the shift is fully staffed, andthe Chief is satisfied the capability of the department to respond to emergencies will not be compromised.
SECTION 6.03. GROCERY STORE PRIVILEGES.
Employees will be allowed to make one twenty (20)-minute trip to and from the grocery store per day to purchase items for "joint effort" meals during on-duty hours with the use of City equipment for transportation.
SECTION 6.04. FIRE LINE MEALS.
The City will provide meals when firefighters work through the established mealtime (7-8 a.m., noon-1 p.m. 5-6 p.m.) when working an emergency as determined by the Chief or his designee based on the severity of the incident.
SECTION 6.05. RESIDENCY REVIEW.
The City acknowledges that the existing residency requirement as set forth in the Municipal Code requiring residency within the City limits of Coalinga is illegal and contrary to the Constitution of the State of California.
The parties agree that establishing residency requirements based on response time is permissible. The City and the Association agree to have further discussions regarding the establishment of reasonable response times and programs and/or incentives to encourage employees to reside in the City and/or the greater Coalinga area. The City and Association agree to use their best efforts to address this matter during the 2006/2007 fiscal year. No resident or response time is required at this time.
SECTION 6.06. TRAINING TIME.
Employees shall not be required to use leave balances for any training that is approved by the Fire Chief or his designee that is required or is expected to be completed for career development. Employees shall receive a minimum of ninety-six (96) hours of training time each fiscal year. This will encourage department personnel to use their training budget without using personal time.
Each employee may use up to ninety-six (96) hours of training time per fiscal year that creates overtime. If training time does not affect overtime, that training time will not be pulled from the training time bank. Employees may elect to use vacation time if all banked training hours are used.
Each employee will be given a training budget of one thousand five hundred dollars ($1500) per fiscal year. The City agrees to pay for any city requested or required training prior to the beginning of the training. That money can be used to attend training classes in accordance with the established training policy. The training money will only be used for tuition, lodging and course material.
SECTION 6.07. PROMOTIONS.
The Department shall post a promotional flyer within thirty (30) days of there being an opening of an internal promotional position. The promotional process shall take no longer than sixty (60) days to complete. In the event of an immitigable or unforeseen emergency, the process may be extended as reasonably necessary after an agreement to extend the process has been reached between the City and Association.
SECTION 6.08. PROMOTIONS TO FIRE ENGINEER.
The parties agree that when a Firefighter/Paramedic promotes to the position of Fire Engineer, the following rules will apply:
a) The Fire Engineer will not be forced to fill an empty Firefighter/Paramedic position for sick, vacation, compensatory, administrative, or training leave coverage.
b) The Fire Engineer will only be utilized, while on shift, as the Firefighter/Paramedic if no others are available to cover call back units.
c) The City will continue to pay for recertification and continued education to maintain paramedic certification for Fire Engineers. d) The Fire Engineer will be eligible for overtime in a Firefighter/Paramedic position.
e) The Fire Engineer may be used as a Firefighter/Paramedic for call back.
SECTION 6.09. ADOPTION OF 48/96 WORK SCHEDULE.
The parties agree to implement a "48/96" work schedule. A working shift shall consist of twenty-four (24) hours. Scheduling of work shifts shall be based on calendar months. Employees work an average of 56 hours per week and 2912 hours per year. Employees currently work a rotating 48/96 shift schedule consisting of a two (2) shifts on duty followed by four (4) shifts off duty. A shift shall commence at 0700 and terminate at 0700 the following morning.
Shift personnel who are moved from a 56-hour work week to a 40-hour work week shall be paid at rate of 1.4 of their base hourly rate. Paying members at the rate 1.4 of the base hourly rate will keep the 40-hour employee whole with their pay and will not affect their retirement earnings.
Any employee assigned to a 40-hour work schedule shall continue to receive the same leave accruals (sick leave and vacation) as an employee assigned to a 56-hour work schedule.
SECTION 6.10. MATTRESS REPLACEMENT.
The City shall replace all station mattresses with new mattresses every ten (10) years. The cost of the replacement mattresses shall not exceed twelve-thousand six-hundred dollars ($12,600).
SECTIO N 6.11. STATION CARPET CLEANING.
The City shall pay to have the carpet in the fire station professionally cleaned annually. The cost to the City shall not exceed $800.00 annually.
ARTICLE II
WAGES
SECT ION 7.01. WAGES.
Effective the start of the pay period after ratification of the MOU, employees shall receive a two percent (2%) equity adjustment to their base salary.
Effective October 1 2024, employees shall receive a two percent (2%) equity adjustment to their base salary.
Effective October 1 2025, employees shall receive a two percent (2%) equity adjustment to their base salary.
SECTION 7.02. OUT-OF-CLASS PAY.
Employees requested to work out-of-class must do so for two (2) complete consecutive shifts and be present, working, and fulfilling all duties of the higher classification to receive out-of-class pay. Employees shall receive pay at the rate of five percent (5%) of base salary or at the first step of the out-of-class position, whichever is greater. Out-of-class pay shall be granted retroactive to the first day. When working out-of-class, employees will receive their regular pay when taking any form of paid leave, not their out- of-class pay.
SECTION 7.03. EDUCATIONAL ACHIEVEMENT COMPENSATION.
Completion of educational courses, certificates, and degrees that enhance the services provided by the Coalinga Fire Department shall be compensated through December 31, 2018 as follows:
1. Associate of Arts/Associate of Science - $150.00 per quarter.
2. Bachelor of Arts/Bachelor of Science - $300.00 per quarter.
The degree must be from an accredited institution and documented by the HumanResources Manager.
The maxim um educational pay shall be $300.00 per quarter.
Effective January 1, 2019 the educational incentive pay shall be as follows:
3. Associate of Arts/Associate of Science -1.25% of base rate of pay.
4. Bachelor of Arts/Bachelor of Science -2.5% of base rate of pay.
The degree must be from an accredited institution and documented by the HumanResources Manager.
The maximum educational pay an employee may receive shall be three and three- quarter percent (3.75%).
SECTION 7.04. LONGEVITY PAY.
Beginning the pay period following the tenth (10th) anniversary date of service to the City, an employee shall be entitled to longevity pay of one and a half percent (1.5%) above base pay. Beginning on the fifteenth (15th) anniversary date of service to the City, an employee shall be entitled to longevity pay of an additional one and a half percent (1.5%) above base pay.
Beginning the pay period following the twentieth (20th) anniversary date of service to the City, an employee shall be entitled to longevity pay of an additional one and a half percent (1.5%) above base pay. Longevity pay only applies if the employee has had no safety violations or formal disciplinary actions in the most recent 12-month period immediately preceding the pay and an overall rating of competent on the most recent annual performance evaluation.
SECTION 7.05. FLSA OVERTIME.
The parties agree the City will compensate the employees for overtime pay at one and one-half (1-1/2) times the regular rate of pay for all time in excess of scheduled hours. For the purposes of calculating FLSA overtime pay, the use of any paid leave shall be recognized as compensable when calculating overtime.
All Personnel will be compensated (portal to portal) beginning at the time of dispatch to their return to jurisdiction when equipment and personnel are in service to the incident agency response. This agreement will apply to all personnel dispatched to the incident regardless of their assignment. While on a strike team deployment, personnel will be compensated at their regular rate during their normally assigned shifts and at the overtime rate on days which they are not normally assigned.
SECTION 7.06. COMPENSATORY TIME ACCRUAL.
Employees may accumulate up to one hundred and twenty (120) hours of compensatory time. Employees with one hundred and twenty (120) hours of compensatory time will be paid at the overtime rate and will not be eligible to earn additional compensatory time.
SECTION 7.07. OVERTIME FOR LATE NOTICE SICK LEAVE COVERAGE.
An employee required to work back-to-back shifts to cover for an employee giving less than twenty-four (24) hours' notice of intended absence due to sickness will be compensated at the overtime rate.
SECTION 7.08. CALLBACK PAY.
Employees called back to work by the Fire Chief or the Officer-in-Charge for the periodspecified shall be paid a minimum of four (4) hours overtime pay. Call back includes mandatory training on regular days off, participation in volunteer firefighter club, and training drills on days off. A hold-over to cover a twenty-four (24)-hour shift is not a call back.
SECTION 7.09. PARAMEDIC LIAISON OFFICER PAY.
The parties agree employees assigned by the Fire Chief to serve as the Paramedic Liaison Officer on behalf of the City shall be compensated at a flat rate of $100 per month.
SECTIO N 7.10. PARAMEDIC PRECEPTOR PAY.
The parties agree employees in possession of a Fresno County Paramedic Preceptor Certificate will receive a stipend in the amount of $250 per year paid on or about each succeeding November 1 through regular payroll.
SECTION 7.11. ENGINEER/PARAMEDIC INCENTIVE PAY.
The parties agree Engineers with current, valid Paramedic certification shall receive incentive pay in the annual amount of $3,500 which will be paid on or about each December 1 through regular payroll. The Human Resources Director will determine eligibility for Engineer/Paramedic Incentive Pay by verifying current Paramedic certification and notify the payroll office by providing a list of names of the eligible employees.
SECTION 7.12. CERIFICATE PAY.
Effective September 11, 2023, Firefighters who have earned their Firefighter One Certificate shall receive a two percent (2%) above base salary.
Effective September 11, 2023. , Engineers who have completed the required California State Marshall’s Company Officer courses shall receive two percent (2%) above base salary.
Effective September 11, 2023, Captains who completed the required California State Marshall’s Chief Officer courses shall receive a two percent (2%) above base salary.
ARTICLE VIII
VACATION AND SICK LEAVE
SECTION 8.01. VACATION AND SICK LEAVE ACCRUALS.
The following accrual schedule shall be used:
Per Year
*Sick Days 12-days 288-hours
*Vacation Days 6-days First Year of Service
8-days Second Year of Service
12-days Third Year of Service
·
· Accrued on a per pay period basis
SECTION 8.02. VACATION AND SICK LEAVE CAPS.
The following listed caps shall be used:
For employees hired on or before December
5, 2018:
Vacation 600-hours
Sick Leave 2,160-hours
For employees hired on or after December 6,
2018:
Vacation 400-hours
Sick Leave 1,600-hours
SECTION 8.03. CONVERSION OF SICK LEAVE.
Employees may convert sick leave accruals over 480 hours for all or a portion of dependent health care premiums, to an AFLA.C health account, or to ICMA 457 Deferred Compensation Plan, pursuant to maximum annual contribution regulations established by the Internal Revenue Service. With respect to a deferred compensation conversion, employees who qualify must notify the Human Resources Department of their decision to convert sick leave by December 1. The Human Resources Department will notify payroll and the conversion shall take place within thirty (30) days.
SECTION 8.04. BEREAVEMENT LEAVE.
Bereavement leave with pay shall be granted to all regular and probationary employees upon the death of a family member. Family members are defined to include husband, wife, father, mother, mother-in-law, father-inlaw, brother, sister, brother-in-law, sister-in- law, stepfather, stepmother, aunt, uncle, children, step children, grandmother, grandfather, grandchildren, or any other person living in the same permanent residence as the employee or any other relative approved by the Fire Chief. The signature of the Fire Chief on the employee's timecard noting Bereavement Leave shall be the only approval needed for Bereavement leave to be paid out. No other verification is needed by payroll, including but not limited to, the relationship of the family member to the employee.
Such leave of absence is not to exceed three (3) shifts, or five (5) shifts if out of state travel is required.
SECTION 8.05. CATASTROPHIC LEAVE BANK.
The parties agree that the Human Resources Director will establish a Catastrophic Leave Bank (CLB). An employee may request, in writing to the Human Resources Director, that a specified number of hours of his/her accrued sick leave be transferred from his/her account to the CLB. The Human Resources Director will notify payroll to deduct X number of hours from the employee's sick leave bank and the HR Director will then add the deducted number of hours to the CLB.
The maximum number of hours which may be transferred in any one fiscal year is two hundred and forty (240). Employees requesting to transfer his/her sick leave hours to the CLB must transfer a minimum of twenty-four (24) hours. Any sick leave hours whichare transferred from any employee's account to the CLB may not be returned or restored to that employee (this does not prevent the employee from receiving leave from the CLB due to his/her own serious illness or injury).To receive leave from the CLB, an employee who is himself/herself in need of leave due to his/her r own serious illness or injury, may request, in writing to the Human Resources Director, that a specified numb er of hours of leave be transferred from the CLB to his/her account. Such request may be made prior to the employee exhausting his/her own sick and vacation leave accruals, however, the transferred hours from the CLB will not be used until the employee has exhausted all of his/her own sick and vacation leave accruals. The request must include the employee's name, job title, and a description of why the leave is needed and the expected duration of the leave. Once the request is approved by the Human Resources Director, the Human Resources Director will notify the payroll office to add X number of hours to the recipient employee's sick leave account and the Human Resources Director will deduct the equivalent number of hours from the CLB.
The leave will be transferred in and transferred out of the CLB hour for hour.
The decision of the Human Resources Director concerning the approval of leave pursuant to this section is final and not subject to the grievance procedure, judicial review or review by the City Manager or City Council.
The Human Resources Director will provide the Association with a monthly report documenting activity of the CLB.
SECTION 8.06. HOLIDAY LEAVE.
The parties agree employees shall receive twenty-four (24) hours in a Holiday Leave for all City recognized holidays. Holiday Leave shall be granted for recognized holidays worked. Employees shall be allowed to carry over a maximum of 120 hours of Holiday Leave per fiscal year.
SECTION 8.07. VACATION CASH OUT.
At the employee's written request to Human Resources, the City will convert, at the then current rate of pay, up to ninety-six (96) vacation hours to cash through payroll. Employees must state in their written request whether
they wish to have the cash paid in their regular payroll check or a separate check issued by payroll. Employees may only request two vacation cash out per fiscal year.
ARTICLE IX
HEALTH AND WELFARE
SECTION 9.01. COMPREHENSIVE BENEFITS PACKAGE.
The City will continue to provide its employees a comprehensive Health, Dental, Vision,Life, and Disability benefits package that consists of the following:
A. Medical, hospital, chiropractic, dental and vision. The City's cost of this coverage is 100% for employees and 63% for dependents.
Employees pay 37% of the premium costs for dependent coverage.
However, these amounts may be amended from time to time per Section 9.01.
B. Life Insurance. An employee's life and accidental death and dismemberment policy is at no cost to the employee. The face amount of the insurance for non- management employees was increased from $30,000 to
$50,000, the same as management.
C. Additional Life Coverage. Employees have an option to increase their life insurance coverage in units of $10,000 to a maximum of $250,000. Additional Life in excess of $50,000 is subject to medical underwriting approval. Dependents life insurance for spouse and children is also available. The expense of the additional coverage is paid by the employee through payroll deductions.
D. Employee Assistance Program. Employees have access to an Employee Assistance Program (EAP) for work life services, and legal and financial counseling.
E. Long-Term Disability Plan. Employees have income protection in case of a long- term disability. The expense of the additional coverage is paid by the employee through payroll deductions.
SECTION 9.02. HEALTH AND LIFE INSURANCE COMMITTEE.
With the exception of "share of cost," for the term of this Agreement, the Association agrees to waive its rights to negotiate with the City over insurance related issues, in consideration of the Insurance Committee's jurisdiction and responsibility.
The parties agree the committee is composed of two (2) members from each
of the five bargaining units and two (2) members from the non-represented group of Cityemployees. Committee members are to be selected by the employees in the affected unit or group and will be responsible to represent the interests of those employees. Though there will be two (2) members from each unit or group, there will be only one (1) vote for a total of six (6) votes.
In the event of a tie vote, the issue shall go to the City Manager for his recommendation for adoption by the City Council.
The Personnel Officer will prepare recommended guidelines for the Committee and its activity, to be submitted for consideration by the Committee, no later than August 31, 2009.
SECTION 9.03. RETIREMENT PLAN.
The City and Association agree to a CALPERS defined benefit plan with a formula of 2% at 55 for Classic Members and 2% at 62 for PEPRA members.
SECTION 9.04. DEFERRED COMPENSATION.
The City continues to support and agree with the Association that employees may voluntarily participate in the ICMA 457 Deferred Compensation Plan. The City agrees to continue to match fifty percent (50%) of an employee 's contribution up to a maximum of three percent (3%) of the employee's annual salary.
SE CTION 9.05. HANDLING OF ICMA CONTRIBUTIONS.
City agrees that if contributions are not made to the ICMA 40-1 Retirement and ICMA 457 Deferred Contributions Plans within thirty (30) days after the applicable payroll date: the City will pay employees at a rate of ten dollars ($10) per calendar day for each calendar day in excess of thirty (30) days following the applicable payroll date.
SECTION 9.06. STATE DISABILTY INSURANCE.
The City and the Association continue to agree that State Disability Insurance will be at the employee's expense. All members of the bargaining unit will be covered, and the cost will be paid in bi-weekly installments.
SECTION 9.07. FLEXIBLE SPENDING ACCOUNT FOR UNREIMBURSED MEDICAL AND DEPENDENT CARE EXPENSES.
The agreement regarding the flexible spending account remains in effect.
The limits of the flexible spending account for unreimbursed· medical was set at Two Thousand Dollars ($2,000) per year and the limits of dependent care expenses were raised to Five ThousandDollars ($5,000) or Twenty-Five Hundred {$2,500) per year for married/separate or head of household as previously agreed.
SECTION 9.08. CALIFORNIA LABOR CODE SECTION 4850.
The City agrees to pay Firefighters, Firefighter/EMT's, Firefighter/Paramedics, Fire Engineers, and Fire Captains who are injured in the course and scope of their employment as if they were entitled to the benefits of California Labor Code Section 4850.
SECTION 9.09. FITNESS EQUIPMENT MAINTENANCE ALLOWANCE
The parties agree the City will provide the Association with an annual stipend of $2,000 on or about each August -1 to maintain Fire Department physical fitness training equipment or training gear. The stipend must be used within the fiscal year or it will be refunded to the City. Once equipment is purchased, receipts/invoices will be provided to the Fire Chief or his designee to ensure the stipend was fully spent and only utilized for physical fitness training equipment or training gear.
ARTICLE X
UNIFORMS AND EQUIPMENT
SECTION 10.01. UNIFORM ALLOWNANCE.
The City agrees to increase the annual uniform allowance to Fifteen Hundred Dollars ($' 1, 500.00). The City will no longer pay for firefighter boots. Employees shall purchase their own firefighter boots that meet NFPA standards.
The· uniform allowance will be paid to employee with two (2) checks.
Uniform allowancepayments will be paid on or about each succeeding April 1 and October 1 through regular payroll. New full-time employees will receive an advanced uniform allowance check for 50% of their annual uniform allowance when initially hired. This advance must be repaidif the employee leaves City employment prior to six (6) months of employment.
The parties agree that employees, upon written request to the payroll office, may receive uniform allowances in a separate check. Written requests for a separate check must be received by the payroll office no later than the first day of the pay period in whichuniform allowances will be processed.
SECTION 10.02. EQUIPMENT PURCHASE/MEMENTO.
As previously agreed between the City and the Association, an employee may purchase his/her helmet from the City, via payroll deduction, and use the helmet throughout his/her employment with the Fire Department. Upon the employee's full payment to the City, the City will purchase a
replacement helmet. The employee will use the helmet only for official business, and the City will repair/replace damaged helmets up to the value of the standard issue. Employees who retire from service after the five (5) year vesting periodand are in good standing shall be allowed to keep their badge at no cost to the employee. Employees who separate from employment prior to the five (5) year vesting period andare in good standing shall be allowed to purchase their badge at the cost of replacement.
SECTION 10.03. UNIFORM CHANGES.
The parties agree, in the event the Coalinga Fire Department uniform is changed, the City shall provide affected employees with two (2) sets of the new uniform prior to change implementation.
SECTION 10.04. EQUIPMENT.
All classifications of the Coalinga Firefighters Association shall be assigned the followingequipment:
1. 2 structural firefighting coats with last name on coats
2. 2 structural firefighting pants
3. 2 structural firefighting pair of gloves
4. 2 structural firefighting pair of boots
5. 2 structural firefighting suspenders
6. 2 structural firefighting helmet types
7. TC1I, or TL2 leather helmet (firefighter pays additional cost for leather) with eye protection, shroud, and leather front/shield with appropriate rank
8. 1 structural firefighting hood
9. 1 SCBA mask
10. 1 portable handheld radio with remote speaker mic
11. 1 badge for Class B uniform with appropriate rank
12. 1 Wildland firefighting helmet with eye protection and shroud
13. 2 Wildland firefighting coats
14. 2 Wildland firefighting pants
15. 1 Wildland firefighting pair of gloves
16-. 1 Wildland firefighting web gear
All PPE listed above will be replaced immediately if damaged and not able to be repaired. All PPE will meet current NFPA standard when purchased. All PPE will notbe used for duty if/or once it has reached ten (10) years from the manufacture date (excluding badges). Any Phenix 1500 First Due helmets in use at the time of approval of this agreement will be allowed to stay in use until replacement is necessary.
ARTICLE XI
CITY RIGHTS
SECTION 11.01. CITY RIGHTS.
Except as otherwise provided in this Agreement or by law, the City has and retains thesole and exclusive rights and functions of management, including, but not limited to the following:
·1. To determine the nature and extent of services to be performed, as well as the right to determine and implement its public function and responsibility.
2. To manage all facilities and operations of the City, including the methods,means and personnel by which the City
operations are to be conducted.
3. To schedule working hours and assign work.
4. To establish, modify, or change work schedules or standards.
5. To direct the working forces, including the right to hire, assign, promote,demote or transfer any employees.
6. To determine the location of ail plants and facilities.
7. To determine the layout of machinery, equipment or materials to be used.
8. To determine processes, techniques, methods, and means of all operations; including changes or adjustments of any machinery or equipment.
9. To determine the size and composition of the workforce.
10. To determine policy and procedures affecting the selection or training of an employee.
11. To establish, assess, and implement employee
performance standards, including, but notlimited to quality and quantity standards, the assessment of employee
performance, and the procedures for said assessment.
12. To control and determine the use and location of City property, material,machinery, and/or equipment.
13. To schedule the operation of and to determine the number and duration of shifts.
14. To determine safety, health, and property protection
measures.
15. To transfer work from one job to another or from one location or unit to another.
16. To introduce new, improved or different methods of
operations, or to change existing methods.
17. To lay off employees for lack of work, lack of funds, or any other reason.
18. To reprimand, suspend, discharge or otherwise discipline employees.
19. To establish, modify, or eliminate job classifications.
20. To promulgate, modify, and enforce work and safety rules and regulations.
21. To take such other and further actions as may be necessary to organize and operate the City in the most efficient and economical manner and in the best interest of the public it serves.
ARITICLE XlI
GRIEVANCE PROCEDURE
SECTION 12.01. GRIE\/ANCE PROCEDURE.
All covered employees, and the Association on its own behalf, shall be entitled to usethe provisions of the City's existing grievance procedure.
ARTICL.E XIII
AMERICANS WITH DISABILITIES ACT
SECTION 13.01. AMERICANS WITH DISABILITlES ACT.
The City and the Association recognize that the City has an obligation under law to meet with1 individual employees who allege a need for reasonable accommodations in the workplace because of a disability.
If by reason of the aforesaid requirement, the City contemplates actions to provide reasonable accommodation to an individual employee in compliance with the ADA which are in potential conflict with any provision of this Memorandum of Understanding, the Association will be advised of any such proposed accommodation prior to any implementation by the City.
ARTICLE XIV
FUTURE NEGOTIATIONS
SECTION 14.01. FUTURE NEGOTIATIONS.
It is desirable and advantageous to both the City and the Association that a new Memorandum of Understanding be agreed upon and in place upon the expiration of this
existing Agreement. To that end, the parties agree as follows:
1. The Association will submit to the City Manager no later than the fifteenth day of March immediately preceding the
expiration of this Agreement and prior to any meeting
between the City's negotiation team, a preliminary proposal for the period beginning upon expiration of this Memorandum of Understanding.
2. Both parties agree to make a good faith effort to complete negotiations prior to the first day of June immediately preceding expiration of this Memorandum of
Understanding. A good faith effort would include, but not be limited to:
a. Reasonable agreement of and attendance at
negotiation meetings between the City and the
Association representatives.
b. Reasonable and expedient disbursement and
communication by each party to its respective
governing body (i.e., City Council and the Association
member) of any proposal made by the other party when
necessary or agreed upon.
SECTION 15.01. WAIVER OF APPEAL
The waiver or breach of any term or condition of this Memorandum of Understanding byeither party shall not constitute a precedent in -future enforcement of all of its terms and Provisions.
ARTICLE XVI
SAVINGS
SECTION 16.01. SAVINGS.
If any article or section of this Agreement, or any addition thereto, shall be held invalid by operation of law, or by any tribunal of competent
jurisdiction, or if compliance with or enforcement of any article or section should be restrained by such tribunal, the remainder of the Agreement shall not be affected thereby, and the parties shall meet in a timely manner to discuss the impact of any such restrained article or section.
ARTICLE XVII
DURATION_OF AGREEMENT
SECTION 17.01. DURATION OF AGREEMENT. The duration of this agreement shall be from July 1, 2023 through June 30, 2026.
For the City of Coalinga For the Association:
Date: Date:
By: _________________________ By: _________________________ Marissa Trejo Daniel Koontz
Date:
By: _______________________
Isaac Rodriguez
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Adopt Resolution No. 4179 Revising Police Technician I/II/III Job Description Meeting Date: Thursday, September 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:
City Manager recommends CouncilAdopt Resolution No. 4179 Revising the Police Technician I/II/III Job Description.
II. BACKGROUND:
III. DISCUSSION:
This item coincides with the MOU, also on the same City Councilagenda, between the City of Coalinga and Coalinga Public Safety Non-Sworn Union.
This item changes the requirements for a Police Technician to promote from a I to a II and a II to a III, removes supervisory responsibilities from a Police Technician III, and reassigns the positions on the salary schedule.
IV. ALTERNATIVES:
Do not Adopt Resolution No. 4179 Revising the Police Technician I/II/III Job Description (not recommended)
V. FISCAL IMPACT:
No additional fiscal impacts to what was already outlined in the MOU agenda item.
ATTACHMENTS:
File Name Description
Res_4179_Police_Technician__Job_Des.doc Resolution
Police_Tech_1_2_3_Draft_6.5.23.doc Job Description
RESOLUTION NO. 4179
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA
POLICE TECHNICIAN I/II/III JOB DESCRIPTION
WHEREAS, the City Manager and her staff have presented the City Council with a revised Police Technician I/II/III Job Description; and
WHEREAS, the Police Technician I/II/III Job Description has been reviewed by the City Council and the City Council has determined that the Job Description is adequate and necessary; and WHEREAS, the City Council has determined to approve the Police Technician I/II/III Job Description.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Coalinga as follows:
1. The Police Technician I/II/III Job Description is hereby approved.
2. The City Manager and her designees are authorized to implement and carry out the provisions of the Police Technician I/II/III Job Description.
The foregoing resolution was approved and adopted at a regular meeting of the City Council of the City of Coalinga held on the 7 day of September, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
______________________________
Mayor
ATTEST:
______________________________
City Clerk/Deputy City Clerk
1 of 7
Created 11/21/19 ; Rev 9/7/23
City of Coalinga
155 W. Durian Avenue
Coalinga, CA 93210
Police Technician I, II, III
Pay Class I: 25 CPOA Non-Sworn
Pay Class II: 26 CPOA Non-Sworn
Pay Class III: 27 CPOA Non-Sworn
FLSA Non-Exempt
DEFINITION
Under general supervision of the Chief of Police or his designee, performs a variety of clerical support activities for the City of Coalinga Police Department including filing a variety of forms, records, documents and correspondence; entering, verifying and retrieving data and information on computers; providing assistance to the public in person, via telephone or correspondence; updating and maintaining manuals, records and other information; giving out general and confidential information verbally and in writing; completing written requests for information from authorized agencies; processing and verifying arrest warrants, crime reports and related matters. Maintains communications between the Police Department and Police, Fire, Public Works, Animal Control, the public and other law enforcement and fire agencies. Coordinates emergency and non-emergency response of police, fire and medical services to the community; receives and reports information by radio, computer, and telephone; logs and maintains all activity from field units in the computer aided dispatch system; screens calls to determine priority and dispatches the appropriate equipment based on policy and procedures. Makes entries and inquiries into the nationwide computer; performs clerical duties related to documenting, maintaining and controlling police records, case files, statistics, etc.; and performs other duties as assigned.
CLASSIFICATION
The assigned duties in this multi-class range from entry to advance, and from routine to more complex as the incumbent demonstrates the ability to perform such duties. May be assigned to Dispatch, Records, Property and Evidence or other special assignments. May be assigned to multiple assignments concurrently.
Police Technician I - This is the entry-level class in the Police Technician series. Under close supervision with detailed instruction and review, incumbents are expected to learn the common and most typical tasks of the position. As training proceeds and the work is done with less supervision, incumbents preparing for advancement to level II receive more difficult and complex tasks to perform. The progression of Police Technician I to Police Technician II requires an evaluation of employee skill, completion of cross training in each assignment within the Classification, performance levels, training and education.
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Created 11/21/19 ; Rev 9/7/23
Police Technician II - This is the intermediate-level class of the Police Technician series.
Incumbents are expected to perform a variety tasks without detailed instructions. Incumbents may provide training to less experienced employees.
Police Technician III- This is the advance-level class of the Police Technician series. Incumbents must perform the full range of assigned duties and may receive occasional instruction as new or unusual situations arise. Incumbent is expected to be fully aware of the operating guidelines and procedures within the department and may make independent decisions within the framework of written and oral instructions and accepted practices, processes and procedures while completing assignments.
EXAMPLES OF ESSENTIAL DUTIES
NOTE: Examples listed in this class specification represents but is not necessarily exhaustive or descriptive of duties assigned to this position. Each individual in this classification may not necessarily perform all the duties listed. Management reserves the right to assign other related tasks if such duties are a logical assignment for this position. Sorts and files documents and records; maintains alphabetical, index and cross reference files. Updates and maintains manuals, records and other information. Responds to requests for information from law enforcement officers, agents of the court and the public; makes copies of records and reports for authorized persons; assists public in obtaining information; maintains accurate logs; researches records of arrest, convictions, traffic violations and traffic accidents.
Codes, enters, retrieves and verifies case/incident information in the police records system. Processes fingerprints.
May process and verify arrest warrants.
May search and assist in transporting adult or juvenile prisoners. Operates a variety of office equipment including computers, copier, paper shredder, typewriter, calculator and computer scanning equipment.
Receives and responds to routine and emergency calls and dispatches communications by means of telecommunication, computer, and radio equipment; logs all departmental activities. Obtains, interprets, classifies, and prioritizes pertinent information regarding complaints, reports, and inquiries from the public by telephone and/or in the Police Department lobby. Inputs calls-for-service into the Computer Aided Dispatch (CAD) System; updates the system with status of Police or Fire units and records activities during calls; issues report/incident numbers to requesting field units.
During emergency calls, secures and records information as to exact location; uses voice radio to dispatch necessary police, fire or ambulance units; monitors status of units and vehicles using multiple radio channels, video terminals, and telephone equipment; keeps officers on duty informed of the situation and dispatches additional units when so advised. 3 of 7
Created 11/21/19 ; Rev 9/7/23
Expeditiously provides information to Police and Fire personnel; interprets and/or clarifies coded responses from various systems; and contacts other agencies to coordinate public safety and/or mutual aid operations.
Uses established Emergency Medical Dispatch (EMD) to provide pre-arrival instructions to citizens reporting medical emergencies.
Inputs information into and researches systems, manuals, maps and other source documents, such as the Records Management System (RMS), Criminal Justice Information System (CJIS), and National Crime Information Center (NCIC); provides information to employees and the public in accordance with prescribed policies and regulations. Compiles, codes, records and summarizes a variety of police record data and documents; updates information sources; distributes data and documents to appropriate personnel. Operates computer terminals and printers to type, enter, modify and retrieve a wide variety of police reports and records, letters and other material. Answers non-emergency telephone calls and greets the public at the counter. Provides general information; refers callers to appropriate agencies, receives messages for department staff and relays to proper person; receives complaints; receives calls for service and dispatches Public Works personnel during non-business hours; takes fingerprints; and may assist in processing prisoners, and/or receiving bail money.
Operates and maintains a variety of communications equipment including radio consoles, data communication terminals, telephones and telephone switchboards including 911-Emergency and Telephone Device for the Deaf (TDD) systems; maintains workstation area and Communications Center; reports equipment malfunctions as needed. Contacts and cooperates with other law enforcement agencies. Attends seminars and training; may perform special projects and assignments; and/or may act as liaison with courts, criminal justice, community, business, and educational agencies. Performs a variety of clerical work, which may include typing of officer reports, traffic accident reports, filing, preparing file cards, etc.
Responds to crime scenes to document, process, and collect evidence at all hours on an oncall basis. Responds to calls for service; process a wide variety of crime scenes such as homicides, suicides, officer-involved shootings, domestic violence, elder abuse, child abuse, and suspicious, natural and accidental death scenes.
Processes evidence at the police station.
Transports evidence to court for criminal proceedings and to local and state laboratories for further analysis.
Prepares detailed reports; documents chain of custody caution for all property and evidence materials.
Testifies in court.
Packages, catalogues, and stores property and evidence in a property and evidence room at 4 of 7
Created 11/21/19 ; Rev 9/7/23
the police department; responsible for maintenance and disposition activities of all property and evidence materials received by the department.
Provides assistance to other law enforcement agencies, attorneys, courts, and citizens in regard to property and evidence.
Performs property and evidence release functions for claimed property, court evidence, and materials that require disposal.
Inventories and maintains equipment used for processing crime scenes Performs other tasks as assigned.
Additional Duties for Police Technician II Classification:
Plans, organizes and conducts the training of Police Technician I personnel. Instructs employees in the proper methods of operating communications and dispatch equipment, monitoring specified radio frequencies and dispatching public safety personnel and equipment.
Trains new employees on the receiving, dispatching and monitoring of routine and emergency communications.
Plans, assigns, supervises and evaluates the work of trainee employees on assigned shift. Helps develop and maintain training materials including manuals and support information. Maintains training records.
Assists the Police Technician III in periodic review of current procedures and policies. May provide input on the performance evaluations of the Police Technician I employees.
Additional Duties for Police Technician III Classification:
Develops and implements policies, procedures and controls to ensure compliance with laws, regulations, City policies and accepted standards; maintains all audio tapes, transcriptions, 9-1-1 printouts and other records, as required; provides court testimony related to section records and voice tapes as required; ensures that strict departmental guidelines are followed in the dispatch of police personnel.
Researches, compiles and prepares a wide variety of documents including reports, worksheets, a Police Technician Policy and Procedures Manual, a comprehensive training plan/program for Police Technician staff, incidents reports and equipment maintenance and repair requests. Handles essential software system administration including but not limited to system access, system security and extraction of information on different formats; administers computerized answering phone system; provides technical assistance for staff in resolving difficult phone or dispatch problems; performs the more complex or difficult telecommunications and Police Technician activities on both a regular and emergency relief basis as required. 5 of 7
Created 11/21/19 ; Rev 9/7/23
Participates in the development and implementation of goals, objectives, policies and priorities for assigned programs; recommends and administers policies and procedures. Assists with coordinating Police Technician unit's purchasing activities including negotiation with vendors and suppliers of necessary unit materials and equipment; administers and directs capital improvement projects for the dispatch unit as assigned; establishes and maintains cooperative working relationships with those contacted in the course of work. Responds to public and employee inquiries in a courteous manner; provides information within the area of assignment; investigates citizen complaints to ensure quality service and accountability of employees; resolves complaints in an efficient and timely manner. Serves as liaison to coordinate telecommunications work with other City departments and outside agencies.
MINIMUM QUALIFICATIONS
NOTE: The specifications listed below outline the desirable qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.
Education: Equivalent to completion of twelfth grade; specialized training or education in Law Enforcement or a related field is highly desirable.
Experience: Police Technician I: One (1) year of general office or public contact experience.
Police Technician II: One (1) year of experience as a Police Technician I with the City of Coalinga or other municipality equivalent to a Police Technician I.
Police Technician III: Three (3) years of experience as a Police Technician with the City of Coalinga, with at least one (1) of those years as a Police Technician II.
Education in Law Enforcement or a related field may be substituted for one year of the three years of experience whereas thirty (30) college semester units are equivalent to one year.
Certifications: Police Technician II: POST Public Safety Dispatcher Certification and CLETS Certification.
Police Technician III: POST Public Safety Dispatcher Certification, POST Public Safety Dispatcher Training Certification, and CLETS Certification.
Licenses: Valid State of California Driver’s License, Class C; must be insurable under the City’s insurance policy without the City incurring any additional premiums or costs.
Other: Must be a U.S. Citizen or permanent resident who is eligible for and has applied for citizenship; pass a thorough background investigation with no disqualifying criminal history; a physical examination with a drug test and a psychological evaluation.
6 of 7
Created 11/21/19 ; Rev 9/7/23
NOTE: It is the employee’s responsibility to renew all applicable license(s). The City will reimburse the employee for any required training expenses.
KNOWLEDGE, SKILLS AND ABILITIES
NOTE: The following are a representative sample of the KSA’s necessary to perform essential tasks of the position.
Knowledge of: Department organization, policies, legal codes and procedures; local state and federal justice rules and regulations pertaining to criminal law and to the confidentiality of criminal histories; procedures and policies of the dispatch center; maps and map reading; rules, regulations and procedures used in the operations of two way radio, telephone, teletype and telecommunications equipment commonly used in public safety dispatching; principles of training and adult teaching techniques and supervision; modern office methods and procedures; proper English usage, grammar, spelling, and punctuation; alphabetical, chronological, and numerical filing systems, effective communication techniques; community resources and personal computer operating systems and software applications.
Skill and Ability to: Plan, organize and conduct emergency dispatch training programs; supervise subordinates effectively and tactfully; organize and prioritize workload and subordinates' assignments; react quickly, appropriately and calmly in emergency situations, adopting effective courses of action; maintain confidentiality of sensitive information; exhibit good mental retention of information; accurately and quickly interpret maps and be able to properly identify the locations of major landmarks, cities, highways, main streets, major buildings, and the geography of the City of Coalinga; flexibly alternate attention among a variety of tasks; exercise tact, courtesy and patience in training and public contacts; exercise sound judgment in situations with a high consequence of error; take accurate messages and relay exactly as received; follow oral and written instructions; communicate effectively both orally and in writing; write neatly and legibly; maintain accurate records; make basic mathematical computations; establish and maintain effective working relationships; follow and train others to follow safe work practices including workplace safety policies and procedures; properly use personal protective equipment. The ability to multitask within the scope of responsibility is essential. Incumbents must dispatch and monitor for Fire, Law Enforcement, Animal Control and local and other agencies or cities. Incumbents must simultaneously operate and monitor multiple automated systems including CAD, CLETS and 911 systems. Work rotating shifts (including days, swings, cover, and nights), weekends, holidays, callback and overtime; establish and maintain cooperative and effective working relationships; speak and enunciate clearly; read computer monitors and fine print; and hear and understand radio transmissions.
ATTITUDE
Characterized by initiative, commitment to teamwork and quality performance, and a customerservice orientation; must interact in a positive manner with City employees and the public.
PHYSICAL AND PSYCHOLOGICAL REQUIREMENTS
7 of 7
Created 11/21/19 ; Rev 9/7/23
NOTE: The physical and psychological demands described herein are representative of those that must be met by an employee to successfully perform the essential duties of this classification.
Reasonable accommodations may be made to enable an individual with qualified disabilities to perform the essential functions of this job, on a case-by-case basis.
Ability to work in a typical office setting with appropriate climate controls. Tasks require a variety of physical activities such as hearing and speaking to exchange information in person and on the telephone; vision sufficient to read written materials, including small print, and personal computer video screen; sitting for extended periods of time; occasional walking to other offices and standing for brief periods. Bending and reaching to place or retrieve files, office supplies, binders and other reference materials; dexterity of hands and fingers to operate a personal computer; typewriter and other office equipment. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving. Individual must exercise good judgment, be flexible and sensitive in response to changing situations and needs; and communicate clearly and concisely, both orally and in writing.
Approved by: _____________________________ _____________ Marissa Trejo, City Manager Date
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Adopt Resolution No. 4180 Approving Administrative Services Supervisor Job Description
Meeting Date: Thursday, September 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:
City Manager recommends Adopting Resolution No. 4180 Approving the Administrative Services Supervisor Job Description.
II. BACKGROUND:
This item on the agenda coincides with the MOU between the City of Coalinga and the Coalinga Public Safety Non-Sworn Union as wellas the revisions to the Police Technician Job Description, both of which are on the same City Councilagenda.
III. DISCUSSION:
This Job Description approval would allow the City Manager to reclassify the Secretary to the Police Chief to the position of Administrative Services Supervisor and reassign the supervision of the Police Technicians to this new role rather than to the Police Technician III.
IV. ALTERNATIVES:
Do not Adopt Resolution No. 4180 Approving the Administrative Services Supervisor Job Description (not recommended).
V. FISCAL IMPACT:
Approximately $6,400 from the City's General Fund in the current FiscalYear, which is budgeted.
ATTACHMENTS:
File Name Description
Res_4180_Administrative_Services_Supervisor__Job_Des.doc Resolution Administrative_Supervisor_Draft_6.5.23.doc Job Description RESOLUTION NO. 4180
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA
ADMINISTRATIVE SERVICES SUPERVISOR JOB DESCRIPTION
WHEREAS, the City Manager and her staff have presented the City Council with AN Administrative Services Supervisor Job Description; and WHEREAS, the Administrative Services SupervisorJob Description has been reviewed by the City Council and the City Council has determined that the Job Description is adequate and necessary; and
WHEREAS, the City Council has determined to approve the Administrative Services Supervisor Job Description.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Coalinga as follows:
1. The Administrative Services Supervisor Job Description is hereby approved.
2. The City Manager and her designees are authorized to implement and carry out the provisions of the Administrative Services Supervisor Job Description.
The foregoing resolution was approved and adopted at a regular meeting of the City Council of the City of Coalinga held on the 7 day of September, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
______________________________
Mayor
ATTEST:
______________________________
City Clerk/Deputy City Clerk
1 of 3
Created 9/7/23
City of Coalinga
155 W. Durian
Coalinga, CA 93210
Administrative Services Supervisor (Confidential)
Pay Class: 31 Basic
FLSA Exempt
DEFINITION
Under general supervision of the Police Chief, performs responsible and confidential secretarial duties for the Police Chief and departmental staff; supervises Police Technicians; oversees Dispatch, Records, and Property and Evidence; relieves departmental personnel of a variety of administrative and clerical duties. This position is designated “confidential” due to access to/knowledge of the police activities and employee’s personnel, pay, medical and background files; and performs other tasks as assigned.
EXAMPLES OF ESSENTIAL DUTIES
NOTE: Examples listed in this class specification represents but is not necessarily exhaustive or descriptive of duties assigned to this position. Each individual in this classification may not necessarily perform all the duties listed. Management reserves the right to assign other related tasks if such duties are a logical assignment for this position. Takes and transcribes dictation from microcomputers and cassette transcription machines. Types a variety of materials, including agreements, technical memoranda, resolutions, and ordinances.
Answers and screens telephone calls and exercises considerable judgment in giving out information and referring to proper party.
Maintains a calendar and schedules appointments for the Chief of Police and departmental staff. Keeps Municipal Code updated.
Prepares and transmits monthly statistical reports to appropriate State and Federal agencies. Maintains files and reports.
Operates personal computer for word processing, spreadsheets, email, internet, etc. May cover dispatch, records or property and evidence as needed. Plans, organizes, supervises and reviews the work plan for Police Technician I-IIIs; assigns work, projects, programs and training; manages Police Technician “call out” procedure to ensure an adequate number of Police Technicians are available for emergency situations; reviews and evaluates work products, methods and procedures; meets with staff to identify problems.
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Created 9/7/23
Assists in selecting, training, motivating and evaluating assigned personnel; works with employees to address deficiencies, implements discipline and termination procedures. Develops and maintains training manuals, policies and procedures; Coordinates Police Technician unit's purchasing activities including negotiation with vendors and suppliers of necessary unit materials and equipment; approves expenditures needed for staffing, equipment and supplies; implements adjustments as needed; administers and directs capital improvement projects for the dispatch unit; establishes and maintains cooperative working relationships with those contacted in the course of work. Performs other related administrative and clerical as required.
MINIMUM QUALIFICATIONS
NOTE: The specifications listed below outline the desirable qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.
Education: Equivalent to completion of the twelfth grade; plus specialized coursework or training in management, business, or other related areas; Associate’s Degree in business is highly desirable.
Experience: Five (5) years of increasingly responsible clerical and secretarial experience involving frequent contact with the public AND two (2) years of supervisory experience OR an equivalent combination of education, training and experience. Some experience in municipal government is preferred.
Certifications: POST Public Safety Dispatcher Certification, POST Public Safety Dispatcher Training Certification, CLETS Certification, and CLETS Trainer Certification.
Licenses: Valid State of California Drivers License, Class C; must be insurable under the City’s insurance policy without the City incurring any additional premiums or costs.
Other: Must be a U.S. citizen or permanent resident alien; pass a thorough background investigation with no disqualifying criminal history; and a physical examination with a drug test.
NOTE: It is the employee’s responsibility to renew all applicable license(s). The City will reimburse the employee for any required training expenses.
KNOWLEDGE, SKILLS AND ABILITIES
NOTE: The following are a representative sample of the KSAs necessary to perform essential tasks of the position.
Knowledge of: Microsoft Office Programs; office practices and procedures, including business correspondence, filing, and office equipment operation; basic functions and organization of municipal government; statistical recordkeeping methods; correct English grammar, spelling, and punctuation; demonstrated background in word processing.
Skill and Ability to: Perform detailed, difficult and responsible clerical and secretarial work; type at a minimum speed of 55 net words per minute; use good judgment and make sound decisions in 3 of 3
Created 9/7/23
accordance with established procedures and policies. Prepare reports and compose correspondence independently; operate a Dictaphone; exercise a considerable degree of initiative, tact, and mature judgment in performing a variety of secretarial duties for the Chief of Police and departmental staff; communicate effectively verbally and in writing; maintain accurate records; use standard office equipment, calculators, personal computers, and various software. Work under tight deadlines; effectively prioritize and manage time; successfully multi-task and keep organized; follow direction; maintain strict confidentiality and unquestionable integrity; and have excellent attendance and be punctual. Interact courteously, patiently and effectively with the City Council, City Manager, staff, intergovernmental agencies, and the public.
ATTITUDE
Characterized by initiative, commitment to teamwork and quality performance, and a customerservice orientation; must interact in a positive manner with City employees and the public.
PHYSICAL AND PSYCHOLOGICAL REQUIREMENTS
NOTE: The physical and psychological demands described herein are representative of those that must be met by an employee to successfully perform the essential duties of this classification.
Reasonable accommodations may be made to enable an individual with qualified disabilities to perform the essential functions of this job, on a case-by-case basis.
Ability to work in a typical office setting with appropriate climate controls. Tasks require a variety of physical activities such as hearing and speaking to exchange information in person and on the telephone; vision sufficient to read written materials, including small print, and personal computer video screen; sitting for extended periods of time; occasional walking to other offices and standing for brief periods. Bending and reaching to place or retrieve files, office supplies, binders and other reference materials; dexterity of hands and fingers to operate a personal computer; typewriter and other office equipment. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving. Individual must exercise good judgment, be flexible and sensitive in response to changing situations and needs; and communicate clearly and concisely, both orally and in writing.
Approved by: _______________________________ ________
Marissa Trejo, City Manager Date
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Code Enforcement Monthly Report for June 2023
Meeting Date: Thursday, September 07, 2023
From: Marissa Trejo
Prepared by: Yaneth Ibarra, Code Enforcement Officer
I. RECOMMENDATION:
II. BACKGROUND:
III. DISCUSSION:
IV. ALTERNATIVES:
V. FISCAL IMPACT:
ATTACHMENTS:
File Name Description
July_2023.pdf Code Enforcement Report July 2023
July 2023 Notices Pending Cited Completed
Dead Trees 2 2
Grafitti 1 1
In-Op Vehicles 6 1 1 4
Junk Trash Debri Alley 4 4
Junk Trash Debris 8 1 7
Leaves/Tree limbs on the curb 2 2
Over Grown Weeds 33 5 2 26
Over Grown Palm/ Trees 8 4 4
Roosters and Chickens 4 1 3
RV on the street 8 1 7
Shopping carts 2 2
Total 78 7 9 62
72 Hour Parking Warning 18 8 17
Vehicle Tows 2 2
Water Conservation
Code Enforcement Activity
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Discussion, Direction and PotentialAction regarding the Authorization to Upgrade the Access Control Systems at the Police Department, Water Treatment Plant and Public Works Yard
Meeting Date: Thursday, September 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Young, Police Commander
I. RECOMMENDATION:
Staff is requesting permission to upgrade the access control system at the Police Department, Water Plant and the Public Works Yard.
II. BACKGROUND:
In 2016, City Hall, the Police Department and the Fire Department upgraded their door access control systems. The system was installed by TelTec, but they were never able to get the system to work as planned.
Over the last few years, the Police Department has had constant communication issues with the system which caused access doors not to be controlled as designed, communication issues with the software and customer service issues with TelTec to resolve the issues. During that upgrade, the Public Works Yard and Water Plant did not upgrade their systems.
III. DISCUSSION:
In talking with the City's current Information & Technology service providers, American Office Solutions (AOS), they offer access control services and can upgrade the existing systems. AOS is stating the new system allows for expansion and if other City facilities install the same system, only one access card will be needed for the multiple facilities. This was part of the intention of the initial access control system upgrade in 2016, but the company was never able to get the system at the Fire Department to communicate with the system at City Halland the Police Department.
The upgrade will also address issues the Police Department is currently having with system crashes and not being able to control the doors through dispatch. At times, officers need keys to get into areas that are controlled by the system because the network is having communication issues with the computers. This has been addressed to TelTec numerous times with no resolve, often times not even a reply to a message.
This is a needed upgrade for the Public Works Yard and the Water Treatment Plant as they are unable to obtain replacement access cards for their existing systems, making it difficult for new employees to gain access to the yard without having to share a card with another employee. This willalso help increase security, as the Police Department will have easier access to gain entry to the sites when conducting patrolchecks after hours.
The total cost to upgrade the access control system in the Police Department would be about $42,199.17, barring any changes due to inflation. The wiring will be installed by a localcompany, Phillips Electric, and the installation of the new system will be completed and maintained by AOS. This cost also includes a 3-year support / service agreement and software licensing.
The total cost to upgrade the access control system at the Water Plant will be about $30,035, baring any changes due to inflation. The wiring will also installed by Phillips Electric and the main system installed and maintained by AOS. This also includes the 3-year support / service agreement and software licensing.
The total cost to upgrade the access control system at the Public Works Yard will be about $24,419, again, baring any changes due to inflation. The wiring will be installed by Phillips Electric and the main system will be installed and maintained by AOS. This also includes the 3-year support / service agreement and software licensing.
IV. ALTERNATIVES:
None at this time. Keep using the existing access control systems and attempt to have the programming and connections issues addressed as they arise.
V. FISCAL IMPACT:
This is an unexpected budget item and will be fully funded through the Police Department’s COPS Grant.
The cost of the installation and equipment through AOS is about $33,699.17, which includes a 3-year support / service agreement and door licensing. The cost of the purchase and installation of wiring and electrical transformers through Phillips Electric is about $8,500. The total cost for the project is about $42,199.17, which will have zero impact on the general fund as COPS Grant money will be used.
The total cost for the installation at the Public Works Yard is about $24,419. While this is an unbudgeted item, this will have no impact to the General Fund. The cost of this project will be split between the Water Distribution (34%), Gas Enterprise (33%) and Sewer Collection Funds (33%).
The total cost for the installation at the Water Treatment Plant is about $30,035. Again, this is an unbudgeted item, but will have no impact to the General Fund. This project will be paid for using the Water Plant Operations Fund.
ATTACHMENTS:
File Name Description
AOSQ1685_QuoteValet_2023-08-09T17-27.09Z_PD.pdf AOS Quote - PD Phillips_Electric_Quote.pdf Phillips Electric Quote PD
AOS_Quote_Public_Works.pdf AOS Quote - Public Works Yard Public_Works_Yard_Electrical_Quote.pdf Phillips Electric Quote Public Works AOS_Quote_for_Water_Treatment_Plant.pdf AOS Quote - Water Treatment Plant Water_Treatment_Plant_Electrial_Quote.pdf Phillips Electric Quote Water Plant T
American Office Solutions LLC
Estimate
Prepared for: Sean Young
City of Coalinga Police
Department
270 N 6th Street
Coalinga, CA 93210
United States
Prepared by:
American Office Solutions LLC
819 18th Street, Bakersfield, CA 93301
Date Prepared:
8/8/2023
Corporate Headquarters 819 18th Street, Bakersfield, CA 93301 (661) 869-1001 P www.aoffs.com
1 of 5
8/8/2023
Sean Young
City of Coalinga Police Department
270 N 6th Street
Coalinga, CA 93210
United States
Dear Sean:
Here is the quote you requested.
Upon review, if you would like us to modify any of the contents of this estimate please feel free to contact me and I will address your requests.
Best Regards,
American Office Solutions LLC
[email protected]
2 of 5
American Office Solutions LLC Estimate
Solution Summary
QTY DESCRIPTION UNIT PRICE TOTAL PRICE
14 Kisi Reader Pro - Card / Phone Reader for In- and Outdoor $584.22 $8,179.08 4 Hardware:Kisi Controller Pro $857.22 $3,428.88
1 Altronix 16-Door Trove $1,345.42 $1,345.42
1 Mag Lock $650.00 $650.00
1 REX Motion Exit $162.50 $162.50
1 Button $78.00 $78.00
1 Electric Strike $1,040.00 $1,040.00
1 EnGenius Cloud Managed 740W PoE 48Port Network Switch - 48 Ports - Manageable - 3 Layer Supported - Modular - Twisted Pair, Optical Fiber - 1U High - Rack-mountable - 2 Year Limited Warranty $1,566.50 $1,566.50
1 WattBox® IP Power Conditioner 5 Controlled Outlets $400.26 $400.26 Proprietary & Confidential Page 3 of 5
American Office Solutions LLC
3 of 5
American Office Solutions LLC Estimate
1 TRENDnet 48-Port Blank Keystone 2U HD Patch Panel, TC-KP48, 2U 19†Metal Rackmount Housing, HD Keystone Network Patch Panel, Recommended w/TC-K25C6 & TC-K50C6 Cat6 Keystone Jacks (Sold Separately)
$37.75 $37.75
1 TRENDnet Cat6 RJ45 Keystone Jack 50-Pack Bundle, Compatible with Cat5,Cat5e,Cat6 Cabling, Use with The TC-KP24 Or TC-KP48 Blank Keystone Patch Panels (Sold Separately), Black, TC-K50C6BK $77.99 $77.99
20 CAT6 10 ft Patch Cable $5.19 $103.80
2 StarTech.com 1U 19" Cable Management Organizer - D Ring Hook Network/Server Rack Cord Manager - Data Center Horizontal Wire Panel with Passthrough Holes w/Mounting HW - EIA/ECA-310-E (CABLMANAGERH)
$78.29 $156.58
4 KISI Fob (10 Pack) $46.80 $187.20
5 Programming Labor $100.00 $500.00
76 Installation Labor $100.00 $7,600.00
Please coordinate with the other departments and choose one of the following
Proprietary & Confidential Page 4 of 5
American Office Solutions LLC
4 of 5
American Office Solutions LLC Estimate
1 1 Year Support/Service Agreement/Door License $2,457.00 $2,457.00 1 3 Year Support/Service Agreement/Door License $6,748.56 $6,748.56 1 5 Year Support/Service Agreement/Door License $11,056.50 $11,056.50 1 10 Year Support/Service Agreement/Door License $22,113.00 $22,113.00 SUBTOTAL $25,513.96
SALES TAX
$1,436.65
TOTAL (ONE TIME) $26,950.61
YEARLY LICENSE
$0.00
To place order please Sign and Date
IMPORTANT NOTE: All equipment is subject to withdrawal or modification and a possible 10% increase due to availability and the ongoing chip shortage effecting IT equipment. The final pricing and configuration may need to be adjusted to include items such as: additional products, licenses, professional services, shipping, or taxes. Drive Time to and from site will be billed additionally. If project is delayed on behalf of the client, progress billing will go into effect.
City of Coalinga Police Department
City of Coalinga Police Department
270 N 6th Street
Coalinga, CA 93210
United States
_______________________________________
Signature
_______________________________________ ___________________ Printed Name/Title Date Proprietary & Confidential Page 5 of 5
American Office Solutions LLC
5 of 5
Phillips Electric LLC
Kris Phillips
Contractor Lic #1087276
862 Riesling Lane
Coalinga, CA
93210
559-404-8918
[email protected]
ESTIMATE
EST0122
DATE
07/14/2023
TOTAL
USD $8,500.00
TO
Coalinga Police Department
270 N. Sixth St.
Coalinga,CA
93210
[email protected]
DESCRIPTION RATE QTY AMOUNT
Run Cat6 to doors
•Run Cat6 to 14 doors for access control
•Install 2 transformers above jail cells to step
down power for access control
Labor included in quote:
4 Days (2 Men per day)
$6,000.00 1 $6,000.00
Material
Cat 6 wire
transfomers(2)
boxes, straps...
$2,500.00 1 $2,500.00
SUBTOTAL $8,500.00
TAX (8.975%) $0.00
TOTAL USD $8,500.00
Payment terms and conditions: Payment of 10% or $1000.00, whichever is less, is due upon agreement to this contract.75% when parts are delivered and 100% is due upon completion. Any added work will be in the form of a change order. Contractor is not responsible for any unforeseen circumstances.
Thanks for your business!
T
American Office Solutions LLC
Estimate
Prepared for: Eric DeLeon
City of Coalinga Public Works
Department
135 E Sacramento
Coalinga, CA 93210
United States
Prepared by:
American Office Solutions LLC
819 18th Street, Bakersfield, CA 93301
Date Prepared:
8/8/2023
Corporate Headquarters 819 18th Street, Bakersfield, CA 93301 (661) 869-1001 P www.aoffs.com
1 of 5
8/8/2023
Eric DeLeon
City of Coalinga Public Works Department
135 E Sacramento
Coalinga, CA 93210
United States
Dear Eric:
Here is the quote you requested.
Upon review, if you would like us to modify any of the contents of this estimate please feel free to contact me and I will address your requests.
Best Regards,
American Office Solutions LLC
[email protected]
2 of 5
American Office Solutions LLC Estimate
Solution Summary
QTY DESCRIPTION UNIT PRICE TOTAL PRICE
5 Kisi Reader Pro - Card / Phone Reader for In- and Outdoor $584.22 $2,921.10 2 Hardware:Kisi Controller Pro $857.22 $1,714.44
1 Altronxi 8-Door Trove $815.14 $815.14
1 Electric Strike $292.50 $292.50
1 Panic Device $455.00 $455.00
1 Electric Strike $845.00 $845.00
1 Maglock & gate brake bracket $1,066.00 $1,066.00
1 EnGenius Cloud Managed 740W PoE 48Port Network Switch - 48 Ports - Manageable - 3 Layer Supported - Modular - Twisted Pair, Optical Fiber - 1U High - Rack-mountable - 2 Year Limited Warranty
$1,566.50 $1,566.50
1 WattBox® IP Power Conditioner 5 Controlled Outlets $400.26 $400.26 Proprietary & Confidential Page 3 of 5
American Office Solutions LLC
3 of 5
American Office Solutions LLC Estimate
1 TRENDnet 48-Port Blank Keystone 2U HD Patch Panel, TC-KP48, 2U 19†Metal Rackmount Housing, HD Keystone Network Patch Panel, Recommended w/TC-K25C6 & TC-K50C6 Cat6 Keystone Jacks (Sold Separately)
$37.75 $37.75
1 TRENDnet Cat6 RJ45 Keystone Jack 50-Pack Bundle, Compatible with Cat5,Cat5e,Cat6 Cabling, Use with The TC-KP24 Or TC-KP48 Blank Keystone Patch Panels (Sold Separately), Black, TC-K50C6BK $77.99 $77.99
10 CAT6 10 ft Patch Cable $5.19 $51.90
2 StarTech.com 1U 19" Cable Management Organizer - D Ring Hook Network/Server Rack Cord Manager - Data Center Horizontal Wire Panel with Passthrough Holes w/Mounting HW - EIA/ECA-310-E (CABLMANAGERH)
$78.29 $156.58
2 KISI Fob (10 Pack) $46.80 $93.60
5 Programming Labor $100.00 $500.00
58 Installation Labor $100.00 $5,800.00
Please coordinate with the other departments and choose one of the following
Proprietary & Confidential Page 4 of 5
American Office Solutions LLC
4 of 5
American Office Solutions LLC Estimate
1 1 Year Support/Service Agreement/Door License $877.50 $877.50 1 3 Year Support/Service Agreement/Door License $2,410.20 $2,410.20 1 5 Year Support/Service Agreement/Door License $3,948.75 $3,948.75 1 10 Year Support/Service Agreement/Door License $7,897.50 $7,897.50 SUBTOTAL $16,793.76
SALES TAX
$865.74
TOTAL (ONE TIME) $17,659.50
YEARLY LICENSE
$0.00
To place order please Sign and Date
IMPORTANT NOTE: All equipment is subject to withdrawal or modification and a possible 10% increase due to availability and the ongoing chip shortage effecting IT equipment. The final pricing and configuration may need to be adjusted to include items such as: additional products, licenses, professional services, shipping, or taxes. Drive Time to and from site will be billed additionally. If project is delayed on behalf of the client, progress billing will go into effect.
City of Coalinga Public Works Department
City of Coalinga Public Works Department
135 E Sacramento Coalinga, CA 93210
United States
_______________________________________
Signature
_______________________________________ ___________________ Printed Name/Title Date Proprietary & Confidential Page 5 of 5
American Office Solutions LLC
5 of 5
Phillips Electric LLC
Kris Phillips
Contractor Lic #1087276
862 Riesling Lane
Coalinga
93210
5594048918
[email protected]
ESTIMATE
EST0115
DATE
06/21/2023
TOTAL
USD $4,350.00
TO
Public Works Yard
Coalinga, CA
93210
DESCRIPTION RATE QTY AMOUNT
Public Works Yard:
@Public Works Yard: Run 18/2 to each entry gate and man gate. Run CAT6 in attic to each door from switch in the office.
Labor included in Quote:
3 Days (2 Men per Day)
$2,850.00 1 $2,850.00
Material
Cat 6 wire
18/2 wire
cut-in boxes
drywall
$1,500.00 1 $1,500.00
SUBTOTAL $4,350.00
TAX (8.975%) $0.00
TOTAL USD $4,350.00
Payment terms and conditions: Payment of 10% or $1000.00, whichever is less, is due upon agreement to this contract.75% when parts are delivered and 100% is due upon completion. Any added work will be in the form of a change order. Contractor is not responsible for any unforeseen circumstances.
Thanks for your business!
T
American Office Solutions LLC
Estimate
Prepared for: Anthony Uribe
City of Coalinga Public Works
Department
135 E Sacramento
Coalinga, CA 93210
United States
Prepared by:
American Office Solutions LLC
819 18th Street, Bakersfield, CA 93301
Date Prepared:
8/8/2023
Corporate Headquarters 819 18th Street, Bakersfield, CA 93301 (661) 869-1001 P www.aoffs.com
1 of 6
8/8/2023
Anthony Uribe
City of Coalinga Public Works Department
135 E Sacramento
Coalinga, CA 93210
United States
Dear Anthony:
Here is the quote you requested.
Upon review, if you would like us to modify any of the contents of this estimate please feel free to contact me and I will address your requests.
Best Regards,
American Office Solutions LLC
[email protected]
2 of 6
American Office Solutions LLC Estimate
Solution Summary
QTY DESCRIPTION UNIT PRICE TOTAL PRICE
6 Kisi Reader Pro - Card / Phone Reader for In- and Outdoor $584.22 $3,505.32 2 Hardware:Kisi Controller Pro $857.22 $1,714.44
1 Altronxi 8-Door Trove $815.14 $815.14
1 NavePoint 9U Wall Mount Network Server Cabinet for 19 IT Equipment, A/V, Tempered Glass Door & Removable Side Panels, Locks, Fan, 450mm Depth$210.20 $210.20 1 Electric Strike $845.00 $845.00
2 Release button for existing mag lock $78.00 $156.00
2 Maglock & gate brake bracket $845.00 $1,690.00
Proprietary & Confidential Page 3 of 6
American Office Solutions LLC
3 of 6
American Office Solutions LLC Estimate
1 EnGenius Cloud Managed 740W PoE 48Port Network Switch - 48 Ports - Manageable - 3 Layer Supported - Modular - Twisted Pair, Optical Fiber - 1U High - Rack-mountable - 2 Year Limited Warranty
$1,566.50 $1,566.50
1 WattBox® IP Power Conditioner 5 Controlled Outlets $400.26 $400.26 1 TRENDnet 48-Port Blank Keystone 2U HD Patch Panel, TC-KP48, 2U 19†Metal Rackmount Housing, HD Keystone Network Patch Panel, Recommended w/TC-K25C6 & TC-K50C6 Cat6 Keystone Jacks (Sold Separately)
$37.75 $37.75
1 TRENDnet Cat6 RJ45 Keystone Jack 50-Pack Bundle, Compatible with Cat5,Cat5e,Cat6 Cabling, Use with The TC-KP24 Or TC-KP48 Blank Keystone Patch Panels (Sold Separately), Black, TC-K50C6BK $77.99 $77.99
8 CAT6 10 ft Patch Cable $5.19 $41.52
2 StarTech.com 1U 19" Cable Management Organizer - D Ring Hook Network/Server Rack Cord Manager - Data Center Horizontal Wire Panel with Passthrough Holes w/Mounting HW - EIA/ECA-310-E (CABLMANAGERH)
$78.29 $156.58
2 KISI Fob (10 Pack) $46.80 $93.60
Proprietary & Confidential Page 4 of 6
American Office Solutions LLC
4 of 6
American Office Solutions LLC Estimate
5 Programming Labor $100.00 $500.00
46 Installation Labor $100.00 $4,600.00
Please coordinate with the other departments and choose one of the following
1 1 Year Support/Service Agreement/Door License $1,053.00 $1,053.00 1 3 Year Support/Service Agreement/Door License $2,892.24 $2,892.24 1 5 Year Support/Service Agreement/Door License $4,738.50 $4,738.50 1 10 Year Support/Service Agreement/Door License $9,477.00 $9,477.00 SUBTOTAL $16,410.30
SALES TAX
$933.10
TOTAL (ONE TIME) $17,343.40
YEARLY LICENSE
$0.00
To place order please Sign and Date
IMPORTANT NOTE: All equipment is subject to withdrawal or modification and a possible 10% increase due to availability and the ongoing chip shortage effecting IT equipment. The final pricing and configuration may need to be adjusted to include items such as: additional products, licenses, professional services, shipping, or taxes. Drive Time to and from site will be billed additionally. If project is delayed on behalf of the client, progress billing will go into effect.
City of Coalinga Public Works Department
City of Coalinga Public Works Department
135 E Sacramento Coalinga, CA 93210
United States
_______________________________________
Signature
_______________________________________ ___________________ Proprietary & Confidential Page 5 of 6 American Office Solutions LLC
5 of 6
American Office Solutions LLC Estimate
Printed Name/Title Date
Proprietary & Confidential Page 6 of 6
American Office Solutions LLC
6 of 6
Phillips Electric LLC
Kris Phillips
Contractor Lic #1087276
862 Riesling Lane
Coalinga, CA
93210
559-404-8918
[email protected]
ESTIMATE
EST0123
DATE
07/14/2023
TOTAL
USD $9,800.00
TO
City water treatment
[email protected]
DESCRIPTION RATE QTY AMOUNT
Run Cat6 to doors for access control
•Run Cat6 wire to each access control door
•Run Cat6 & 18-2 to each gate (2)
Labor included in Quote:
5 Days (2 Men per day)
$7,800.00 1 $7,800.00
Material:
Cat6 wire
18-2 wire
PVC, coupling. ect..
$2,000.00 1 $2,000.00
SUBTOTAL $9,800.00
TAX (8.975%) $0.00
TOTAL USD $9,800.00
Payment terms and conditions: Payment of 10% or $1000.00, whichever is less, is due upon agreement to this contract.75% when parts are delivered and 100% is due upon completion. Any added work will be in the form of a change order. Contractor is not responsible for any unforeseen circumstances.
Thanks for your business!
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Discussion, Direction and PotentialAction to Adopt Resolution No. 4177 and Resolution No. 4178 related to Support and Implementation of "Timely Use of Funding" as Required by AB1012 for Candidate Federal Transportation Act, Cycle III Projects for Congestion Mitigation Air Quality Grant Program (CMAQ), Surface Transportation Block Grant Program (STBG), and new Carbon Reduction Grant Program
Meeting Date: Thursday, September 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:
It is recommended that the Coalinga City CouncilAdopt Resolution Numbers 4177 and 4178 supporting and implementing the “Timely Use of Funding” as required by AB 1012, Project Delivery Schedules for the Federal Transportation Act Cycle III Projects in the Surface Transportation Block Grant Program (STBG), Congestion Mitigation Air Quality (CMAQ) Grant Program and new Carbon Reduction Grant Program with an amended project scope.
II. BACKGROUND:
Federaland State Transportation funds for STBG, CMAQ, and Carbon Reduction are allocated through a competitive grant process from the Fresno COG every two years. The City of Coalinga is seeking funds for the following projects which we presented to the City Councilat their last Council meeting with a scope change in the CMAQ application:
Congestion Mitigation andAir Quality (CMAQ)
Project: Construction of additional Segments of the Multi Use Trail. The proposed project includes the completion of segment 6 which willconnect the northern section of the trail system to E. Polk Street.
Originally it was planned to include segment 9 and pedestrian bridge but as cost estimates were being developed costs were exceeding a typicalaward amount and staff wants to ensure our application is competitive. Staff has attached an exhibit of the trail segments stated above.
Surface Transportation Block Grant (STBG)
Project: California Street Reconstruction (Washington to Cambridge) – This project will include the full reconstruction of California Street from Cambridge Ave to Washington Street.
Carbon Reduction Grant Program
Project: Conversion of all City owned streetlights to LED that are still high-pressure sodium (HPS) and upgrading the signalized intersection at Polk and Forest to state-of-the-art signals. Staff is currently investigating the opportunity of converting non-city owned lights as well.
III. DISCUSSION:
Grant funding provides an important revenue stream to help offset costs of transportation needs in the City.
STBG, CMAQ and the Carbon Reduction grants require the city to provide matching funds in the minimum amount of 11.47% of the total project costs. Matching funds will be provided by the City from the various street fund revenues. Tri-City Engineering and the City's Grant writing team (Blais and Associates) are currently developing the grant applications, project cost estimates and construction schedule in anticipation of the September/October application deadlines.
IV. ALTERNATIVES:
None - these resolutions are required as a condition of applying for funding.
V. FISCAL IMPACT:
There is no initial fiscal impact by adopting this resolution. However, the City will be required to provide matching funds of 11.47% if finding is approved. These funds will be provided by the local street funds.
ATTACHMENTS:
File Name Description
Timely_Use_of_Funding_Resolution_4178_STBG_2023.docx Resolution No. 4178 - STBG Timely Use of Funding Resolution_No._4177_CMAQ_CarbReduction_Timely_Use_of_Funding.docx Resolution No. 4177 - CMAQ-Carbon Reduction Timely Use
of Funding
RESOLUTION NO. 4178
BEFORE THE COALINGA CITY COUNCIL
In the Matter of:
Project Delivery Schedules for Federal RESOLUTION SUPPORTING AND IMPLEMENTING Transportation Funding Project Selection TIMELY USE OF FUNDING WHEREAS, AB 1012 has been enacted into State Law in part to provide for the “timely use” of State and Federal funding; and
WHEREAS, the City of Coalinga is able to apply for and receive Federal and State funding under the Surface Transportation Block Grant Program; and
WHEREAS, the City of Coalinga desires to ensure that its project, the California Street Reconstruction Project, is delivered in a timely manner to preclude the Fresno Region from losing those funds for nondelivery; and WHEREAS, it is understood by the City of Coalinga that failure for not meeting project delivery dates for any phase of a project may jeopardize federal or state funding to the Region; and WHEREAS, the City of Coalinga must demonstrate dedicated and available local matching funds; NOW THEREFORE BE IT RESOLVED, that the Coalinga City Council hereby agrees to ensure that all project delivery deadlines for all project phases will be met or exceeded.
BE IT FURTHER RESOLVED, that failure to meet project delivery deadlines may be deemed as sufficient cause for the Fresno Council of Governments Policy Board to terminate an agency’s project and reprogram Federal/State funds as deemed necessary.
BE IT FURTHER RESOLVED, that the Coalinga City Council does direct its management and engineering staffs to ensure all projects are carried out in a timely manner as per the requirements of AB 1012 and the directive of the Coalinga City Council.
THE FOREGOING RESOLUTION WAS PASSED AND ADOPTED, by the Coalinga City Council on September 7, 2023 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
__________________________________
James Horn, Mayor
ATTEST:
I hereby certify that the foregoing is a true copy of a resolution of the Coalinga City Council duly adopted at a regular meeting thereof held on the 7th day of September, 2023. ________________________________
Shannon Jensen, City Clerk
RESOLUTION NO. 4177
THE CITY COUNCIL OF THE CITY OF COALINGA SUPPORTING AND IMPLEMENTING TIMELY USE OF FUNDING (CMAQ and CARBON REDUCTION)
In the Matter of: Project Delivery Schedules for Federal Transportation Project Selection – Federal Transportation Act: IIJA/BIL
WHEREAS, AB 1012 has been enacted into State Law in part to provide for the “timely use” of State and Federal funding; and
WHEREAS, the City of Coalinga is able to apply for and receive Federal and State funding under the Federal Transportation Act;
WHEREAS, the City of Coalinga desires to ensure that its projects, the Streetlight and Signal Upgrades to Support Active Transportation and Energy Efficiency Project and the Coalinga Multi-Use Perimeter Trail Project: Segment 6, are delivered in a timely manner to preclude the Fresno Region from losing those funds for non-delivery; and
WHEREAS, it is understood by the City of Coalinga that failure for not meeting project delivery dates for any phase of a project may jeopardize federal or state funding to the Region; and WHEREAS, the City of Coalinga must demonstrate dedicated and available local matching funds; NOW THEREFORE BE IT RESOLVED, that the Coalinga City Council hereby agrees to ensure that all project delivery deadlines for all project phases will be met or exceeded.
BE IT FURTHER RESOLVED, that failure to meet project delivery deadlines may be deemed as sufficient cause for the Fresno Council of Governments Policy Board to terminate an agency’s project and reprogram Federal/State funds as deemed necessary.
BE IT FURTHER RESOLVED, that the Coalinga City Council does direct its management and engineering staffs to ensure all projects are carried out in a timely manner as per the requirements of AB 1012 and the directive of the Coalinga City Council.
THE FOREGOING RESOLUTION WAS PASSED AND ADOPTED by the Coalinga City Council on September 7, 2023 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
__________________________________
James Horn, Mayor
ATTEST:
I hereby certify that the foregoing is a true copy of a resolution of the Coalinga City Council duly adopted at a regular meeting thereof held on the 7th day of September, 2023. ________________________________
Shannon Jensen, City Clerk
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Discussion and Direction regarding Signage for Home Businesses Meeting Date: Thursday, September 7, 2023
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:
There is no staff recommendation. This item was requested as a Future Agenda Item by Councilman Schindler.
II. BACKGROUND:
III. DISCUSSION:
IV. ALTERNATIVES:
None.
V. FISCAL IMPACT:
None.
ATTACHMENTS:
File Name Description
NoAttachments Available