CITY COUNCIL/SUCCESSOR
AGENCY/PUBLIC FINANCE AUTHORITY
MEETINGAGENDA
May 2, 2024
6:00 PM
The Mission of the City of Coalinga is to provide for the preservation of the community character by delivering quality, responsive City services, in an efficient and cost-effective manner, and to develop, encourage, and promote a diversified economic base in order to ensure the future financial stability of the City for its citizens.
Notice is hereby given that the City Council will hold a Meeting, on May 2, 2024 in the City Council Chambers located at 155 West Durian, Coalinga, CA. Persons with disabilities who may need assistance should contact the City Clerk at least 24 hours prior to this meeting at 935-1533 x113. Anyone interested in translation services should contact the City Clerk at least 24 hours prior to the meeting at 935-1533 x113. The Meeting will begin at 6:00 p.m. and the agenda will be as follows:
1. CALL TO ORDER
1. Pledge of Allegiance
2. Changes to the Agenda
3. Council's Approval of Agenda
2. AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS
1. Corporal Simons Retirement Presentation
2. Recognition of Coalinga Wrestlers Ivan Zavala, Lexi Granillo, Nayeli Landa-Gonzalez and Zulema Mendoza
3. Employee of the Month for May 2024
3. CITIZEN COMMENTS
This section of the agenda allows members of the public to address the City Council on any item within the jurisdiction of the Council. Members of the public, when recognized by the Mayor, should come forward to the lectern, identify themselves and use the microphone. Comments are normally limited to three (3) minutes. In accordance with State Open Meeting Laws, no action will be taken by the City Council this evening and all items will be referred to staff for follow up and a report.
Citizen Comments submitted in writing to the City Clerk by 5:00pm on the day of the City Council meeting shall be distributed to the City Council and included in the record, however they will not be read.
4. PUBLIC HEARINGS (NONE)
5. CONSENT CALENDAR
1. Approve MINUTES - April 18, 2024
2. Check Register: 03/01/2024 - 03/31/2024
3. Information Only - Caltrans Response to the Jayne Ave/SR33 Traffic Signal Warrant Study Prepared by the City
4. Declare 2022 Toyota Prius As Surplus Property and Authorize Disposal
5. Approve Contract Agreement with Fresno County for Ambulance Services
6. Authorize City Manager to Approve Engagement Letter Received from Bryant L.
Jolley, CPA for Auditing Services of Fiscal Year 2023/2024
7. Waive Second Reading and Adopt Ordinance No. 866 related to a Zoning Ordinance Amendment and Finding of Categorical Exemption under the California Environmental Quality Act (CEQA) for Electric Vehicle Parking Standards in Accordance with Assembly Bill 1236 and Assembly Bill 970. - Zoning Text Amendment Application ZTA 24-02
8. Consideration of Bid Award for WTP Upgrades – Raw Water Intake Improvement Project
9. Authorize Assistant City Manager to Execute a Task Order with City Engineer for Preliminary Engineering and Construction Engineering Services for Durian Street and Birch Street Rehabilitation Project in addition to Adding said Project to the FY24 Budget as Amendment
10. Direct Staff to Coordinate Random DUI Checkpoint Events with California Highway Patrol within City Limits
11. Direct Staff to Install Two (2) Additional No Parking Signs on Pacific and Forest
6. ORDINANCE PRESENTATION, DISCUSSION AND POTENTIAL ACTION ITEMS
1. Fiscal Year 2024-2025 Proposed Budget Discussion and Direction - Revenue Budget Proposal
Mai Vang, Financial Services Director
2. Discussion, Direction and Potential Action regarding Applying for Encampment Resolution Funding Program Round 3
Marissa Trejo, City Manager
7. ANNOUNCEMENTS
1. City Manager's Announcements
2. Councilmembers' Announcements/Reports
3. Mayor's Announcements
8. FUTURE AGENDA ITEMS
9. CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION.
Initiation of Litigation Pursuant to Section 54956.9(d)(4): 1 Case
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Government Code Section 54956.8. Property: APN: 071-020-16S, 071-020-23S, 071-020-66S, 072- 222-02ST. City Negotiator: City Manager Marissa Trejo, Assistant City Manager Sean Brewer and City Attorney Mario Zamora. Negotiating Parties: AndrewAlan Lewis Revocable Trust PENSCO Trust Co Joel Nelson, Jacob Tanz and Wendy L. Tanz, James M. Evans & Joy E. Evans, Roy Kumar, Charles E. Simmons & Julia W.
Simmons, Mark Morris and Jo Ann Morris, AndrewA. Lewis, William A. Burgett and Sally B. Lewis. Under Negotiation: Terms of Property Purchase, Including Price.
10. CLOSED SESSION REPORT
Closed Session: A "Closed" or "Executive" Session of the City Council, Successor Agency, or Public Finance Authority may be held as required for items as follows: personnel matters; labor negotiations; security matters; providing instructions to real property negotiators; legal counsel regarding pending litigation; and protection of records exempt from public disclosure.
Closed session will be held in the Administration Building at 155 W. Durian Avenue and any announcements or discussion will be held at the same location following Closed Session.
11. ADJOURNMENT
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Corporal Simons Retirement Presentation
Meeting Date: Thursday, May 2, 2024
From: Marissa Trejo, City Manager
Prepared by: Sean Young, Police Commander
I. RECOMMENDATION:
Presentation of Corporal Simons' retirement
II. BACKGROUND:
III. DISCUSSION:
IV. ALTERNATIVES:
V. FISCAL IMPACT:
ATTACHMENTS:
File Name Description
NoAttachments Available
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Recognition of Coalinga Wrestlers Ivan Zavala, Lexi Granillo, Nayeli LandaGonzalez and Zulema Mendoza Meeting Date: Thursday, May 2, 2024
From:
Prepared by:
I. RECOMMENDATION:
II. BACKGROUND:
III. DISCUSSION:
IV. ALTERNATIVES:
V. FISCAL IMPACT:
ATTACHMENTS:
File Name Description
NoAttachments Available
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Employee of the Month for May 2024
Meeting Date:
From:
Prepared by:
I. RECOMMENDATION:
II. BACKGROUND:
III. DISCUSSION:
IV. ALTERNATIVES:
V. FISCAL IMPACT:
ATTACHMENTS:
File Name Description
NoAttachments Available
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Approve MINUTES - April 18, 2024
Meeting Date: Thursday, May 2, 2024
From: Marissa Trejo, City Manager
Prepared by: Shannon Jensen, City Clerk
I. RECOMMENDATION:
II. BACKGROUND:
III. DISCUSSION:
IV. ALTERNATIVES:
V. FISCAL IMPACT:
ATTACHMENTS:
File Name Description
MINUTES_For_Approval_041824.pdf Minutes - April 18, 2024 Minutes – April 18, 2024
MINUTES
CITY COUNCIL/SUCCESSOR
AGENCY/PUBLIC FINANCE AUTHORITY
MEETING AGENDA
April 18, 2024
1. CALL TO ORDER 6:00 PM
Council Members Present: Horn, Ramirez, Vosburg, Schindler, Hedgecock Others Present: City Manager Marissa Trejo, Assistant City Attorney Christina G. Di Filippo, Assistant City Manager Sean Brewer, Chief of Police Jose Garza, Financial Services Director Mai Vang, City Treasurer Dawn Kahikina, Fire Chief Greg DuPuis, Administrative Analyst Mercedes Garcia, and Public Works and Utilities Coordinator Larry Miller, and City Clerk Shannon Jensen Council Members Absent: None
Others Absent: City Attorney Mario Zamora
Changes to the Agenda: Assistant City Manager Sean Brewer announced the following changes to the Agenda:
None
Motion by Vosburg, Second by Horn to Approve the Agenda for the meeting of April 18, 2024. Motion Approved by 5/0 Roll-Call Majority Vote.
2. AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS
1. Honor Ginabel Miranda Lorenzo for Senate District 14 Trailblazer Award Councilman Vosburg presented Ginabel Miranda Lorenzo for Senate District 14 Woman of the Year award.
3. CITIZEN COMMENTS
The following individual(s) spoke under Citizen Comments:
Minutes – April 18, 2024
Tina Yeadon of Coalinga’s Gold Star Wellness Center, a local Non-profit, announced they following:
• Abel Produce – provides local produce deliveries to Coalinga every other Thursday, offering a $20 Value Box which can be customized.
• Friday, April 19, 2024 – Self-Love Women’s Virtual Book Club at the Wellness Center • Paint Your Partner with Sarah Lovelace
• Sunday, April 21, 2024 – Sunday Self Care with Mindful Massage o Sound Bath; Chair Massage; and Ionic Foot Detox
• Chair Yoga for Silver Sneakers (Mondays and Wednesdays at 9am) • Flow Yoga every Monday, Tuesday and Wednesday at 6pm
• April 27th and 28th – Monthly Rummage Sale
Scott Netherton of the Coalinga Chamber of Commerce announced that they will be holding their 1st Annual Suds & Sun Celebration on Saturday, April 20, 2024, from 1pm to 5pm at Frame Park. And the Coalinga Horned Toad Derby will be May 24th – 27th.
The following individual(s) submitted written comment(s):
None
4. PUBLIC HEARINGS
1. Consideration of Adoption of Resolution No. 4203 – Consideration of a Zoning Ordinance Amendment, and Finding of Categorical Exemption under the California Environmental Quality Act (CEQA) for Electric Vehicle Parking Standards in Accordance with Assembly Bill 1236 and Assembly Bill 970
Sean Brewer, Assistant City Manager
Assistant City Manager Sean Brewer provided a brief overview of the item.
Mayor Horn opened the Public Hearing for public comment. Hearing none, Mayor Horn closed the Public Hearing.
Motion by Vosburg, Second by Horn to Approve Public Hearing Item No. 4.1 and Adoption of Resolution No. 4203 and Approving the Introduction and Waiver of Ordinance No. 866 to Amend the Municipal Code related to Electronic Vehicle Parking Standards in Accordance with Assembly Bill 1236 and 970 and Finding of Categorical Exemption Under the California Environmental Quality Act (CEQA). Motion Approved by a 5/0 Roll-Call Majority Vote.
5. CONSENT CALENDAR
1. Approve MINUTES – April 4, 2024
2. Waive Second Reading an Adopt Ordinance No. 865 Amending Planning and Zoning Code related to Permitting Limited Accessory Structures within the Rear Yard Setback of Residential Zoned Properties (Zoning Text Amendment Application ZTA 24-01) Minutes – April 18, 2024
3. Informational Only – Adding a Non-Sworn Coalinga Police Department Community Services Officer Councilman Schindler Pulled Item No. 5.3 for discussion.
City Manager Marissa Trejo gave a brief overview of the Item stating this was a Future Agenda Item by Councilman Schindler.
4. Reject Claim for Damages Presented by Erika Ramos
5. Direct Staff to Develop an Informational Campaign on Animal Welfare and Responsible Pet Ownership
Councilman Vosburg Pulled Item No. 5.5 for discussion.
City Manager Marissa Trejo gave a brief overview of the Item stating that this was a Future Agenda Item by Councilman Vosburg.
Councilman Vosburg expressed concern that the amount budgeted would not be adequate and suggests approving the item with the option to bring the item back should an increase be needed.
6. Direct Staff to Explore Options to Address Homeless Situation in Creek Beds and Identify Possible Solutions
Councilman Schindler Pulled Item No. 5.6 for discussion.
City Manager Marissa Trejo gave a brief overview of the Item stating that this was a Future Agenda Item by Councilman Schindler. Mrs. Trejo explained that she will be bringing an item back to Council for consideration at the next Council meeting on May 2nd to discuss a grant opportunity for the support of homeless housing, similar to what the County of Tulare recently received. She also announced that Fresno County will be out for a meeting at the end of the month to discuss their homeless services.
7. Authorize Execution of Task Order with Blais and Associates to Prepare and Submit a Grant Application on Behalf of the City Under the California Department of Forestry (CAL FIRE) Urban and Community Forestry Program (UCF)
8. Authorize Assistant City Manager to Execute Proposal with Self-Help Enterprises to Conduct Income Survey to Support Eligibility for CDBG Grant Funds for Phase 2 of Washington/Van Ness Storm Drain Project
9. Coalinga Police Department Monthly Report, March 2024 Councilman Vosburg Pulled Item No. 5.9 for discussion.
Councilman Vosburg thanked the Chief of Police and the department for all their hard work. He requested that future Police Department Reports include information on conviction rates and what the department can do differently to increase conviction rates.
Minutes – April 18, 2024
10. Public Works, Utilities & Community Development Quarterly Report for Jan – March 2024 Motion by Schindler, Second by Horn to Approve Consent Calendar Item Nos. 5.1 through 5.10 with modifications to Item No. 5.5 (increase budget to $1,000 and the ability to bring the item for a future increase).
Motion Approved by a 5/0 Roll-Call Majority Vote.
6. ORDINANCE PRESENTATION, DISCUSSION AND POTENTIAL ACTION ITEMS
1. Discussion, Direction and Potential Action regarding Unlicensed Food Businesses, Free CityHosted Workshop and City Grant Opportunity Marissa Trejo, City Manager
City Manager Marissa Trejo gave a brief overview of the item stating this was a Future Agenda Item by Councilman Vosburg. The grant would be to get the business started and then they would be responsible for renewing their annual license with Fresno County thereafter.
Motion by Horn, Seconded by Ramirez to Approve the City Manager to advertise and hold a free public workshop on the licensing requirements, provide assistance, and grant reimbursement of up to $406 per attendee (up to a maximum of 12) to assist in obtaining Fresno County Cottage Kitchen licenses. Motion Approved by a 5/0 Roll-Call Majority Vote.
2. Discussion, Direction and Potential Action regarding Adoption of Joint Resolution No. 2023/2024 #4 and No. 4202 between City of Coalinga and Coalinga-Huron Recreation and Parks District to Transfer Coalinga-Huron Lighting and Landscape Maintenance District No. 1993-1A to the City of Coalinga
Sean Brewer, Assistant City Manager
Assistant City Manager Sean Brewer gave a brief overview of the item.
Motion by Vosburg, Seconded by Hedgecock to Approve Item the transfer of the Coalinga-Huron Recreation and Parks District’s Landscape and Lighting Maintenance District No. 1993-I which consists of the landscaped medians in the Warthan Estates and Posa Chanet subdivisions. Motion Approved by a 5/0 Roll-Call Majority Vote.
3. Fiscal Year 2024-2025 Proposed Budget Discussion and Direction – Personnel Budget Proposal Mai Vang, Financial Services Director
Financial Services Director Mai Vang gave a brief overview of the personnel budget for Fiscal Year (FY) 2024- 2025. The revenue portion of the budget will be presented at the next meeting on May 2, 2024, and the full budget will be presented at the following meeting on May 16, 2024.
City Manager Marissa Trejo provided an explanation of the changes in the positions being requested by staff.
4. Discussion, Direction, and Potential Action regarding the Installation of an Information Kiosk at the Front Window of City Hall
Larry Miller, Public Works and Utilities Coordinator
Public Works and Utilities Coordinator Larry Miller gave a brief overview of the item.
Minutes – April 18, 2024
Motion by Horn, Seconded by Hedgecock to Approve the purchase and installation of informational Kiosks at the front window of City Hall with the project budget increased to $5,000 and allowing the City Manager to authorize future increases if needed. Motion Approved by a 5/0 Roll-Call Majority Voice Vote.
7. ANNOUNCEMENTS
City Manager’s Announcements:
City Manager Marissa Trejo announced that next Wednesday, April 24, 2024, is Administrative Professional’s Day and to celebrate the managing staff will have a potluck for staff and then staff will be let off at noon and the department heads will be managing the front desk.
Council Member’s Announcements:
None
Mayor’s Announcements:
Mayor Horn announced that on Saturday, May 4, 2024, Mid Valley Disposal will be having a Free Dump Day from 6am to 1pm.
8. FUTURE AGENDA ITEMS
Mayor Pro-Tem Ramirez requested a Future Agenda Item to draft an Ordinance to ensure dump-service businesses are properly disposing. Mr. Ramirez would like the Ordinance to include fines for those who are illegally dumping.
Mayor Horn requested a Future Agenda Item requested staff bring back information on whether or not unWired Broadband will be repairing any damage relating to their nextgen fiber project.
Assistant City Manager Sean Brewer stated that unWired is currently just doing temporary patching and cleanup and separate ground crew will be coming through a later date so the company can take advantage of economy to scale. Staff has been ensured that repairs will be made and the areas would be returned to their original condition, if not better.
Mayor Horn requested that information be disseminated to the public.
Mayor Horn requested a Future Agenda Item for the Police Department to work with the California Highway Patrol to perform a DUI checkpoint in the City once or twice a year.
Councilman Vosburg requested a Future Agenda Item to replace the 2 missing “No Parking” signs that were removed from the Pacific Street and Forest Avenue area.
Councilman Schindler requested a Future Agenda Item on options to address the homeless situation in the creek beds, possible solutions, and an outreach officer.
Minutes – April 18, 2024
9. CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS – Government Code Section 54956.8.
PROPERTY: 240 Coalinga Plaza. CITY NEGOTIATOR: City Manager Marissa Trejo and City Attorney Mario Zamora. NEGOTIATING PARTIES: Pacific Gas and Electric Company. UNDER NEGOTIATION: Terms of Property Purchase, Including Price.
10. CLOSED SESSION REPORT
None
11. ADJOURNMENT 7:06 PM
APPROVED:
___________________________________
James Horn, Mayor
ATTEST:
___________________________________
Shannon Jensen, City Clerk
___________________________________
Date
May 2, 2024
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Check Register: 03/01/2024 - 03/31/2024
Meeting Date: Thursday, May 2, 2024
From: Marissa Trejo, City Manager
Prepared by: Yasmin Gonzalez, Financial Services Supervisor I. RECOMMENDATION:
II. BACKGROUND:
III. DISCUSSION:
IV. ALTERNATIVES:
V. FISCAL IMPACT:
ATTACHMENTS:
File Name Description
2024-03_Check_Register_Cover_Sheet_for_Council.pdf Check Register Cover Sheet - March 2024 2024-03_Expense_Approval_Rpt.pdf Check Register - March 2024 EXPENSES: 3/1/2024 through 3/31/2024
ACCOUNTS PAYABLE:
Month Ending: 3/31/2024 Registers: # 74371 - # 74622 $ 2,248,763.56 PAYROLL:
Pay Period Ending: 2/25/2024 Payroll Check # 18806-18812 $ 8,753.62 Pay Date: 3/1/2024 Direct Deposit $ 216,782.57
PR Correction: 3/1/2024 Payroll Check # 18813 $ 1,368.75 Payroll Total: $ 226,904.94
Pay Period Ending: 3/10/2024 Payroll Check # 18817-18821 $ 5,053.86 Pay Date: 3/15/2024 Direct Deposit $ 220,325.58
Cashouts/Separations: 3/15/2024 Payroll Check # 18814-18816 $ 6,543.76 Payroll Total: $ 231,923.20
Pay Period Ending: 3/24/2024 Payroll Check # 18822 - 18825 $ 4,059.40 Pay Date: 3/29/2024 Direct Deposit $ 219,258.55
Payroll Total: $ 223,317.95
TOTAL CHECK REGISTERS THROUGH: 3/31/24 $ 2,930,909.65
CHECK REGISTER
COUNCIL MEETING OF
Thursday, May 2nd, 2024
4/17/2024 7:50:04 AM Page 1 of 40
Expense Approval Report
City of Coalinga By Payment Number
Payment Dates 3/1/2024 - 3/31/2024
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
74371 3/5/2024 City Employee Contrib. Assoc. 60.00 1205 0007425 CECA Dues 950-000-33000 60.00
74372 3/5/2024 Coalinga Firefighters 1223 960.00
0007427 Fire Union Dues 950-000-33300 850.00
0007428 Fire Union Dues 950-000-33300 30.00
0007446 Fire Union Dues 950-000-33300 80.00
74373 3/5/2024 Coalinga Peace Officer's Association 959.04 1228 0006879 Mastagni Law Firm 950-000-33200 17.50
0006882 CPOA Dues 950-000-33200 17.50
0006883 PORAC Dues 950-000-33200 18.28
0007432 Mastagni Law Firm 950-000-33200 315.00
0007447 CPOA Dues 950-000-33200 315.00
0007448 PORAC Dues 950-000-33200 329.04
CM0000564 Mastagni Law Firm 950-000-33200 -17.50
CM0000567 CPOA Dues 950-000-33200 -17.50
CM0000568 PORAC Dues 950-000-33200 -18.28
74374 3/5/2024 Franchise Tax Board 1384 225.00
0007489 FTB Sacramento $$ 950-000-34010 150.00
0007490 FTB Sacramento $$ 950-000-34010 75.00
74375 3/5/2024 Fresno County Sheriff's Office 868.40 1395 0007429 Fresno Co. Sheriff Ganishment % 950-000-34050 856.40 0007430 Fresno Co. Sheriff Garn Fee 950-000-34050 12.00 74376 3/5/2024 International City Management Association Retireme 02709 nt Corporation 9,364.42 0006884 457 ICMA % General 950-000-32100 221.46
0007452 457 ICMA EE$/ER% 950-000-32100 1,125.18
0007453 457 ICMA EE$/ER% 950-000-32100 460.35
0007454 457 ICMA $$ General 950-000-32100 30.00
0007455 457 ICMA $$ General 950-000-32100 225.00
0007456 457 ICMA $$ General 950-000-32100 30.00
0007457 457 ICMA $$ General 950-000-32100 15.00
0007458 457 ICMA $$ General 950-000-32100 15.00
0007459 457 ICMA $$ General 950-000-32100 45.00
0007460 457 ICMA % General 950-000-32100 199.94
0007461 457 ICMA % General 950-000-32100 676.88
0007462 457 ICMA % General 950-000-32100 502.79
0007463 457 ICMA % General 950-000-32100 285.42
0007464 457 ICMA % General 950-000-32100 264.42
0007465 457 ICMA % General 950-000-32100 553.83
0007466 457 ICMA % General 950-000-32100 466.17
0007467 457 ICMA % General 950-000-32100 430.26
0007468 457 ICMA % General 950-000-32100 554.22
0007469 457 ICMA % General 950-000-32100 326.09
0007470 457 ICMA % General 950-000-32100 201.86
0007471 457 ICMA % General 950-000-32100 151.04
0007472 457 ICMA % General 950-000-32100 255.12
0007473 457 ICMA % General 950-000-32100 361.75
0007474 457 ICMA % General 950-000-32100 382.50
0007475 457 ICMA % General 950-000-32100 311.53
0007476 457 ICMA % General 950-000-32100 685.68
0007477 457 ICMA % General 950-000-32100 360.13
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 2 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
0007478 457 ICMA % General 950-000-32100 449.26
CM0000569 457 ICMA % General 950-000-32100 -221.46
74378 3/5/2024 Legal Shield 1586 215.41
0007431 Pre-Paid Legal Shield 950-000-34060 215.41
74379 3/5/2024 Metropolitan Life Insurance Company 1,410.84 02539 0006880 MetLife AD&D/Life Employer Portion 950-000-32400 3.78 0006881 MetLife Voluntary Insurance - Employee 950-000-32400 7.00 0007433 MetLife AD&D/Life Employer Portion 950-000-32400 347.76 0007434 MetLife/LTD Dept Head 950-000-32400 83.84
0007435 MetLife Basic Dependent Life Ins - Fam 950-000-32400 3.17 0007436 MetLife Basic Dependent Life Ins - City Manager 950-000-32400 0.18 0007437 MetLife Basic Dependent Life Ins - Fire 950-000-32400 1.37 0007438 MetLife Basic Dependent Life Ins - Non-Safety 950-000-32400 0.36 0007439 MetLife Basic Dependent Life Ins - Police 950-000-32400 1.26 0007440 MetLife LTD 950-000-32300 565.06
0007441 MetLife Standard Insurance 950-000-32400 21.46
0007442 MetLife Voluntary Insurance - Employee 950-000-32400 288.10 0007443 MetLife Voluntary Life Insurance - Spouse 950-000-32400 96.10 0007444 MetLife Voluntary Life Insurance - Child 950-000-32400 2.18 CM0000565 MetLife AD&D/Life Employer Portion 950-000-32400 -3.78 CM0000566 MetLife Voluntary Insurance - Employee 950-000-32400 -7.00 74381 3/5/2024 SEIU Local 521 - Dues W/H 887.11 1820
0007449 SEIU COPE 950-000-33000 30.00
0007450 SEIU Dues 950-000-33000 857.11
74382 3/7/2024 American Office Solutions, LLC 5,925.70 02386 21716 11/23 PD Technical Services 101-413-88040 150.00
21934 01/24 PD FSO Two Factor Authentication 101-413-88040 2,462.69 21937 01/24 PD Technical Services 101-413-88040 400.00
22091 02/24 WP Access Control 501-503-84030 2,913.01
74384 3/7/2024 AutoZone, Inc. 02082 107.87
5919024613 12/23 PD Fog Light Bulbs Unit #C18 101-413-84060 107.87 74385 3/7/2024 Blais & Associates, Inc. 1115 4,139.75
BA_6921_2024 02/24 WP Grant Svcs Turf Replacement 501-503-98471 929.50 BA_6921_2024 02/24 PW Grant Svcs AMI Metering 501-508-98472 929.50 BA_7029_2024 02/24 PW Grant Research & Support-January 2024 501-508-88130 760.25 BA_7029_2024 02/24 PW Grant Research & Support-January 2024 502-510-88130 760.25 BA_7029_2024 02/24 PW Grant Research & Support-January 2024 503-521-88130 760.25 74386 3/7/2024 Boot Barn 02020 337.82
INV00343582 02/24 PW Work Boots-CCamacho 107-422-62080 18.34 INV00343582 02/24 PW Work Boots-IMatos 107-422-62080 15.44 INV00343582 02/24 PW Work Boots-IMatos 501-508-62080 61.77 INV00343582 02/24 PW Work Boots-CCamacho 501-508-62080 73.36 INV00343582 02/24 PW Work Boots-CCamacho 502-510-62080 73.36 INV00343582 02/24 PW Work Boots-IMatos 502-510-62080 61.77 INV00343582 02/24 PW Work Boots-CCamacho 503-521-62080 18.33 INV00343582 02/24 PW Work Boots-IMatos 503-521-62080 15.45 74387 3/7/2024 Carrot-Top Industries 1174 1,282.95
INV125466 02/24 BLDG Flags for City Hall 101-432-84030 390.68 INV125466 02/24 PW Flags for Mott's Fountain 101-440-70060 823.62 INV125506 02/24 PW Continental Flag for Mott's Fountain 101-440-70060 68.65 74388 3/7/2024 CDCE Incorporated 02768 7,500.00
142378 02/24 FD Fire Install 308-416-98040 7,500.00
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 3 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
74389 3/7/2024 City of Coalinga 1207 12,670.64
0007413 01/24 90-11379-001 Animal House-Fresno/Coalinga 101-413-72010 59.63 0007413 01/24 01-11035-004 270 S th Street 101-415-72010 106.12 0007413 01/24 70-08484-001 302 W Elm-Firehouse 101-416-72010 1,108.81 0007413 01/24 70-08562-001 155 W Durian-Landscaping 101-432-72010 336.26 0007413 01/24 70-08558-001 160 W Elm-Old City Hall 101-432-72010 18.04 0007413 01/24 70-08559-001 160 W Elm-Annex 101-432-72010 61.29 0007413 01/24 70-08563-002 155 W Durian-Bldg 101-432-72010 1,746.86 0007413 01/24 90-10892-002 Coalinga AP Res 101-435-72010 68.44 0007413 01/24 90-10891-001 27500 W Phelps-AP Spencer Ho 101-435-72010 92.14 0007413 01/24 90-11993-001 Airport-Median 3 101-435-72010 101.58 0007413 01/24 90-10883-001 27500 W Phelps-AP Access Roa 101-435-72010 163.72 0007413 01/24 90-11991-001 Airport-Median 1 101-435-72010 47.45 0007413 01/24 90-11992-001 Airport-Median 2 101-435-72010 47.45 0007413 01/24 90-11994-001 Airport-Median 4 101-435-72010 47.45 0007413 01/24 42-11981-001 W Gale & Hwy 198 101-440-72011 33.19 0007413 01/24 51-04490-001 E Aport/Elm Lots 101-440-72011 33.19 0007413 01/24 51-04491-001 E Elm Trees 101-440-72011 33.19 0007413 01/24 70-08679-001 Sunset/6th-Ventera 101-440-72011 33.19 0007413 01/24 45-11979-001 Centennial Park Landscaping 101-440-72011 716.21 0007413 01/24 01-11879-001 Plaza Park 101-440-72011 49.65 0007413 01/24 71-08739-001 200 E Pacific 101-440-72011 502.28 0007413 01/24 70-08445-001 6th/Elm-Parking 101-440-72011 77.06 0007413 01/24 84-12000-001 Sandalwood Park 3 101-440-72011 1,201.86 0007413 01/24 44-11880-001 Centennial Park 101-440-72011 625.70 0007413 01/24 84-11980-001 Jayne Ave Landscaping 101-440-72011 33.19 0007413 01/24 82-10406-001 E Polk/Warthan Crk Lot 101-440-72011 125.76 0007413 01/24 71-11970-001 Forest/Pacific 101-440-72011 33.19 0007413 01/24 42-03294-001 Sunset/Fifth Lot 107-422-72011 66.10 0007413 01/24 82-10397-001 1075 W Elm/Pacific/Lucille 107-422-72011 132.66 0007413 01/24 44-04178-001 San Simeon/Posa Chanet 107-422-72011 132.66 0007413 01/24 45-04297-002 Posa Chanet Blvd 107-422-72011 80.50 0007413 01/24 22-11239-001 Creek Side Lot 107-422-72011 33.19 0007413 01/24 84-10736-001 Sandalwood/Longhollow 107-422-72011 47.99 0007413 01/24 70-11963-001 Cedar/Fifth Clock 107-422-72011 33.19 0007413 01/24 42-03438-001 Van Ness/Ash St. Lot 107-422-72011 57.87 0007413 01/24 01-00006-001 200 E Elm-Trees 107-422-72011 33.19 0007413 01/24 22-08117-001 Hayes Lot 107-422-72011 53.76 0007413 01/24 84-11908-001 Copper/Canyon-Landscaping 107-422-72011 51.70 0007413 01/24 01-11986-001 Elm/4th Landscaping 107-422-72011 33.19 0007413 01/24 01-11987-001 Elm/4th Landscaping 2 107-422-72011 33.19 0007413 01/24 41-03193-001 Princeton/Wash Lot 107-422-72011 51.70 0007413 01/24 70-11988-001 Elm/6th Landscaping 107-422-72011 49.65 0007413 01/24 84-10692-001 Juniper Rdg/Jayne 107-422-72011 37.70 0007413 01/24 82-11910-001 Hwy 198/Lucille-Landscaping 107-422-72011 33.19 0007413 01/24 70-11990-001 Elm/6th Landscaping 2 107-422-72011 33.19 0007413 01/24 84-10693-001 Juniper Rdg/Jayne 107-422-72011 145.40 0007413 01/24 62-08395-001 Forest/Second St 107-422-72011 33.19 0007413 01/24 84-10691-003 Juniper/Jayne 107-422-72011 137.17 0007413 01/24 70-12025-000 7th Street Irrigation 107-422-72011 115.47 0007413 01/24 51-04426-001 Baker/Rotary Lot 107-422-72011 33.19 0007413 01/24 51-12025-001 E Elm/Van Ness Trees 107-422-72011 33.19 0007413 01/24 52-06069-001 Van Ness/Second St Lot 107-422-72011 33.19 0007413 01/24 52-11631-001 Cherry Ln-Median 1 107-422-72011 33.19 0007413 01/24 52-11632-001 Cherry Ln-Median 2 107-422-72011 33.19 0007413 01/24 52-11633-001 Cherry Ln-Median 3 107-422-72011 33.19 0007413 01/24 52-11634-001 Cherry Ln-Median 4 107-422-72011 33.19 0007413 01/24 32-01424-001 Hillview/Monterey 107-422-72011 115.47 0007413 01/24 61-06870-001 Lynch Park-Triangle 107-422-72011 33.19 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 4 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
0007413 01/24 22-08436-001 Forest/First Lot 107-422-72011 33.19 0007413 01/24 70-08463-001 290 W Elm-Museum 107-422-72011 323.48 0007413 01/24 41-03130-001 Monterey/Monroe 107-422-72011 570.16 0007413 01/24 41-03184-001 W Joaquin/Wash Lot 107-422-72011 516.68 0007413 01/24 45-04295-002 Phelps/La Cuesta 107-422-72011 379.50 0007413 01/24 82-11346-001 Waste Water Plant 503-520-72010 1,172.27 0007413 01/24 82-10306-001 Meter Shop 503-521-72010 37.30 0007413 01/24 82-10304-001 Service Yard 503-521-72010 328.32 74394 3/7/2024 Coalinga Hardware 1224 32.07
823751 02/24 WWP Tape & Mini Cable Snake 503-520-70140 32.07 74395 3/7/2024 College of The Sequoias 1,210.00 1236
461 01/24 PD Perishable Skills Registration-ADiaz 101-413-86010 480.00 461 01/24 PD Perishable Skills Registration-CSeese 101-413-86010 480.00 469 02/24 PD Drug/Alcohol Recognition Reg-KAden 101-413-86010 125.00 469 02/24 PD Drug/Alcohol Recognition Reg-VCarias 101-413-86010 125.00 74396 3/7/2024 Cook's Communications 9,307.80 1243
156132 01/24 PW Safety Lights Installed Lic 1667256 501-508-98040 707.75 156132 01/24 PW Safety Lights Installed Lic 1667256 502-510-98040 707.75 156132 01/24 PW Safety Lights Installed Lic 1667256 503-521-98040 707.74 156176 01/24 WP Safety Lights Installed Lic #1668023 501-503-98040 2,123.24 156257 01/24 WP Safety Lights Installed Lic #1667615 501-503-98040 2,123.24 156532 02/24 PD Install Top Lights Unit #C18 101-413-84060 2,854.67 1565548 02/24 PD Speaker Repairs Unit #C27 101-413-84060 83.41 74397 3/7/2024 DataProse, Inc. 1271 3,559.06
DP2400931 02/24 Postage Used-December 2023 501-406-70030 926.56 DP2400931 02/24 Monthly Service Fee-December 2023 501-406-70040 30.00 DP2400931 02/24 Search & Viewbill-December 2023 501-406-70040 27.07 DP2400931 02/24 NCOALINK-December 2023 501-406-70040 7.40 DP2400931 02/24 Regular Bills-December 2023 501-406-70040 432.60 DP2400931 02/24 Postage Used-December 2023 502-406-70030 810.74 DP2400931 02/24 Regular Bills-December 2023 502-406-70040 378.52 DP2400931 02/24 Search & Viewbill-December 2023 502-406-70040 23.68 DP2400931 02/24 Monthly Service Fee-December 2023 502-406-70040 26.25 DP2400931 02/24 NCOALINK-December 2023 502-406-70040 6.48 DP2400931 02/24 Postage Used-December 2023 503-406-70030 532.77 DP2400931 02/24 Monthly Service Fee-December 2023 503-406-70040 17.25 DP2400931 02/24 Search & Viewbill-December 2023 503-406-70040 15.56 DP2400931 02/24 Regular Bills-December 2023 503-406-70040 248.74 DP2400931 02/24 NCOALINK-December 2023 503-406-70040 4.26 DP2400931 02/24 Postage Used-December 2023 504-406-70030 46.33 DP2400931 02/24 Regular Bills-December 2023 504-406-70040 21.63 DP2400931 02/24 Monthly Service Fee-December 2023 504-406-70040 1.50 DP2400931 02/24 Search & Viewbill-December 2023 504-406-70040 1.36 DP2400931 02/24 NCOALINK-December 2023 504-406-70040 0.36 74400 3/7/2024 Fonroche Lighting America 19,809.00 02375 2024_G7482 02/24 PW Lighting for Splash Pad 101-440-98981 7,362.00 2024-_G7508 02/24 Lighting for Phelps Avenue Phase 2 305-422-98902 12,447.00 74401 3/7/2024 Fresno County Sheriff 1407 334.96
SO21417 03/24 PD RMS/JMS//CAD Services-February 2024 101-413-88100 334.96 74402 3/7/2024 FRESNO COUNTY TREASURER-1694 17,640.00 02836 0007407 01/24 FD EMS Paramedic Training-JSellers 117-416-75030 8,820.00 0007407 01/24 FD EMS Paramedic Training-ASanchez 117-416-75030 8,820.00 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 5 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
74403 3/7/2024 Frisch Engineering, Inc. 02091 795.00
11638-2011B 02/24 WP New SCADA Engineering Svcs-January 202 501-503-98441 795.00 74404 3/7/2024 Gimme Love Animal Shelter 3,400.00 02192 0007412 03/24 Councilman Schindler Donation FY 23/24 101-415-88100 450.00 449 03/24 AC Animal Shelter Services-February 2024 101-415-88100 2,950.00 74405 3/7/2024 Granite Construction Company 439.96 1446 2659524 02/24 PW Cold Mix 107-422-70130 439.96
74406 3/7/2024 GSE Construction Company Inc. 14,250.00 02634 10 01/24 WP Trihalomethane ReducƟon Prog Payment 501-503-98441 15,000.00 CM10 01/24 WP Trihalomethane Reduction Retention #10 501-000-10003 -750.00 74407 3/7/2024 Guadalupe Arroyo 02662 351.00
TR21070 03/24 PD Basic Hostage Negotiations Meals Advance 101-413-86010 351.00 74408 3/7/2024 Jose Raul Marquez Perez 02617 885.00
0007513 02/24 BLDG Lobby A/C Unit #7 Repairs 101-432-84030 885.00 74409 3/7/2024 KRC Safety Co., Inc. 1565 2,861.49
62674 02/24 PW Street Signs 107-422-70130 2,861.49
74410 3/7/2024 Mid Valley Disposal, Inc. 1647 685.55
2873153 02/24 PW Garbage Removal-City Material Yard 501-508-88100 228.52 2873153 02/24 PW Garbage Removal-City Material yard 502-510-88100 228.52 2873153 02/24 PW Garbage Removal-City Material yard 503-521-88100 228.51 74411 3/7/2024 Motorola Solutions, Inc. 1,539.16 1659
8281820603 02/24 PD Remote Speaker Microphone 105-413-98041 1,539.16 74412 3/7/2024 Northern Safety Co., Inc. 1686 169.46
906000298 01/24 WWP Tyvek Suits 503-520-70140 169.46
74413 3/7/2024 ODP Business Solutions, LLC 1,048.58 02615 350953725001 01/24 WP Bookcase 501-503-98030 217.94
353579719001 02/24 PD Office Supplies 101-413-70010 56.86 354302643001 02/24 CD Toner for KAnderson's Printer 101-404-70010 24.10 354302643001 02/24 WP Toner for KAnderson's Printer 501-503-70010 24.10 354302643001 02/24 PW Toner for KAnderson's Printer 501-508-70010 24.10 354302643001 02/24 PW Toner for KAnderson's Printer 502-510-70010 24.09 354302643001 02/24 WWP Toner for KAnderson's Printer 503-520-70010 24.10 354302643001 02/24 PW Toner for KAnderson's Printer 503-521-70010 24.09 355509458001 02/24 PD Office Supplies 101-413-70010 629.20 74414 3/7/2024 Paragon Partners Consultants, Inc. 22,850.00 02731 0024086-IN 01/24 ATP4 Trails Project R.O.W. Services 305-422-98982 22,850.00 74415 3/7/2024 PG&E 1721 24.03
0007500 02/24 PD Dwtn Camera 5th/Elm (2751740765-9) 101-413-72020 24.03 74416 3/7/2024 Phillips Electric, LLC 02664 2,710.09
INV0417 12/23 WP Electrical Work for Camera System 501-503-84030 2,710.09 74417 3/7/2024 Quad Knopf, Inc. 1745 3,300.00
122200 02/24 PW On-Call GIS Support (01/07/24-02/03/24) 501-508-88121 1,100.00 122200 02/24 PW On-Call GIS Support (01/07/24-02/03/24) 502-510-88121 1,100.00 122200 02/24 PW On-Call GIS Support (01/07/24-02/03/24) 503-521-88121 1,100.00 74418 3/7/2024 RotoCo, LLC 02687 3,985.00
964707143 02/24 BLDG Sewer Lateral & Camera Jetting 101-432-84050 3,985.00 74419 3/7/2024 RUGGED SOLUTIONS AMERICA LLC 3,931.60 02837 55950 02/24 PW Wireless Headsets for Heavy Equipment 501-508-70101 1,310.54 55950 02/24 PW Wireless Headsets for Heavy Equipment 502-510-70101 1,310.53 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 6 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
55950 02/24 PW Wireless Headsets for Heavy Equipment 503-521-70101 1,310.53 74420 3/7/2024 Sentry Equipment Corporation 98,293.51 02750 237999 02/24 WP Rebuild Basin 1 Gear Drives 501-503-84020 59,344.51 238241 02/24 WP Rebuild Basin 1 Gear Drives 501-503-84020 38,949.00 74421 3/7/2024 Sequoia Equipment Co., Inc. 412.50 1823
001-125611 02/24 PW Backhoe Repairs 501-508-88100 137.50 001-125611 02/24 PW Backhoe Repairs 502-510-88100 137.50 001-125611 02/24 PW Backhoe Repairs 503-521-88100 137.50 74422 3/7/2024 Stephen Griswold 02567 2,028.43
INV358 02/24 PD Fire Extinguisher Service 101-413-88100 1,347.43 INV362 02/24 WP Fire Extinguisher Service 501-503-84072 681.00 74423 3/7/2024 Thomson Reuters/Barclays 675.98 1920
849827533 03/2024 PD Clear Law 101-413-86030 675.98
74424 3/7/2024 Tyler Technologies, Inc. 1,500.00 1943
025-451896 1/24 CD EPL Project Management 101-404-88040 500.00 025-454957 2/24 CD EPL Project Management 101-404-88040 1,000.00 74425 3/7/2024 Unwired Broadband 02185 251.99
INV01914818 03/24 WP Internet Service 501-503-72030 251.99 74426 3/7/2024 Verizon Wireless Services, LLC 1,846.15 1973 9952502980 11/24 FD Vehicle Data (542044026-00003) 101-416-72030 558.87 9957082262 02/24 PD Cell Phone Service 101-413-72030 1,287.28 74427 3/7/2024 West Hills Oil, Inc. 1993 8,446.84
79488 02/24 PD Fuel for February 2024 101-413-70160 8,446.84 74428 3/14/2024 Air Exchange 02776 2,981.56
9160717 10/23 FD Exhaust Conversion Kits 117-416-84060 2,981.56 74429 3/14/2024 Albert J Ornelas 02551 149.95
0007604 3/24 FD AMB Meal Reimb - A. Ornelas 117-416-75010 149.95 74430 3/14/2024 Alco Services 02150 359.78
714048 2/24 FD Extractor Repair 101-416-84020 359.78
74431 3/14/2024 American Office Solutions, LLC 1,150.00 02386 22171 2/24 PD Access Control & EOC Location 101-413-88040 600.00 22186 2/24 PD Tech Services 101-413-88040 550.00
74432 3/14/2024 Aramark Services, Inc 1068 364.23
5031373492 3/24 PD Jail Blankets Cleaning Services W3/6 101-413-70380 364.23 74433 3/14/2024 Badger Meter, Inc. 02132 231.80
80153325 2/24 PW Cellular Meters 501-508-72030 231.80
74434 3/14/2024 Billingsley Tire Service 1112 8,335.69
289453 2/24 FD Maintenance Service for M256 117-416-84060 495.28 289457 2/24 FD Radiator for M252 117-416-84060 2,322.51 289494 2/24 PW Tire Repair 107-422-84060 7.50
289494 2/24 PW Tire Repair 501-508-84060 7.50
289494 2/24 PW Tire Repair 502-510-84060 7.50
289494 2/24 PW Tire Repair 503-521-84060 7.50
289500 2/24 FD Rear Axle Repair for M251 117-416-84060 1,559.42 289510 2/24 PW Tire Repair for Mower 101-440-84060 78.14 289517 2/24 FD Maintenance Service for C170 101-416-84060 72.46 289525 2/24 PW Tire Repair 107-422-84060 50.00
289525 2/24 PW Tire Repair 501-508-84060 50.00
289525 2/24 PW Tire Repair 502-510-84060 50.00
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 7 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
289525 2/24 PW Tire Repair 503-521-84060 50.00
289593 2/24 FD Tires & Exhaust for M254 117-416-84060 3,235.27 289772 3/24 FD Maintenance Service for M251 117-416-84060 342.61 74435 3/14/2024 Blais & Associates, Inc. 1115 2,950.00
BA_6922_2024 02/24 PW ATP CYC67 Grant Support Services 107-422-88130 2,950.00 74436 3/14/2024 Cintas Corporation #3 02594 446.26
4185702705 3/24 SS Employee Uniforms & Mats W3/7 101-404-70100 5.16 4185702705 3/24 SVC Employee Uniforms & Mats W3/7 101-431-70100 6.72 4185702705 3/24 BLDG Employee Uniforms & Mats W3/7 101-432-84030 75.00 4185702705 3/24 PW Employee Uniforms & Mats W3/7 101-440-70100 78.68 4185702705 3/24 PW Employee Uniforms & Mats W3/7 107-422-70100 48.63 4185702705 3/24 WP Employee Uniforms & Mats W3/7 501-503-70100 57.17 4185702705 3/24 PW Employee Uniforms & Mats W3/7 501-508-70100 48.64 4185702705 3/24 PW Employee Uniforms & Mats W3/7 502-510-70100 48.64 4185702705 3/24 WWP Employee Uniforms & Mats W3/7 503-520-70100 28.99 4185702705 3/24 PW Employee Uniforms & Mats W3/7 503-521-70100 48.63 74437 3/14/2024 City of Coalinga 1207 139.81
0007520 3/24 Natural Gas Assistance (61-07304-013) 502-510-80100 22.69 0007520 3/24 Natural Gas Assistance (41-02857-021) 502-510-80100 117.12 74438 3/14/2024 Clean Tech Supplies 02839 205.90
1615 1/24 FD 911 Detox Wipes 101-416-70050 205.90
74439 3/14/2024 Coalinga Hardware 1224 218.37
823807 2/24 PW Concrete Mix 502-510-70130 24.81
823896 3/24 FD Small Engine Fuel 101-416-70160 129.55
824050 3/24 FD Brush Parts for 371 101-416-98044 59.06
824105 3/24 FD Shower & Faucet Repair 101-416-84030 4.95 74440 3/14/2024 Cook's Communications 4,246.48 1243
156512 2/24 PW Strobes for Truck Unit #66 501-508-84060 707.75 156512 2/24 PW Strobes for Truck Unit #66 502-510-84060 707.75 156512 2/24 PW Strobes for Truck Unit #66 503-521-84060 707.74 156574 2/24 PW Strobes for Truck Unit #59 501-508-84060 707.75 156574 2/24 PW Strobes for Truck Unit #59 502-510-84060 707.75 156574 2/24 PW Strobes for Truck Unit #59 503-521-84060 707.74 74441 3/14/2024 Criscom Public Relation, Inc. 4,000.00 02315 271271 3/24 Lobbying & Econ Development Svcs FY23-24 101-401-88100 400.00 271271 3/24 Lobbying & Econ Development Svcs FY23-24 107-422-88100 600.00 271271 3/24 Lobbying & Econ Development Svcs FY23-24 501-503-88100 600.00 271271 3/24 Lobbying & Econ Development Svcs FY23-24 501-508-88100 600.00 271271 3/24 Lobbying & Econ Development Svcs FY23-24 502-510-88100 600.00 271271 3/24 Lobbying & Econ Development Svcs FY23-24 503-520-88100 600.00 271271 3/24 Lobbying & Econ Development Svcs FY23-24 503-521-88100 600.00 74442 3/14/2024 Elodia Vega Cadena 02838 100.00
0007519 3/24 PD Safekeeping Property Return 102-000-14501 100.00 74443 3/14/2024 ESO Solutions, Inc. 1343 13,715.00
ESO-127741 12/23 FD ESO Renewal 101-416-75060 13,715.00 74444 3/14/2024 Fastenal Company 1356 35.77
CALEM47772 3/24 FD Paper Towels 101-416-70450 35.77
74445 3/14/2024 Fonroche Lighting America 6,854.00 02375 703 02/24 Enterprise Parkway Street Light 110-424-72021 6,854.00 74446 3/14/2024 Fresno County Fire Protection District 2,749.77 1404 2543 2/24 FD Graphics for P172 101-416-84060 2,749.77
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 8 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
74447 3/14/2024 Geotab USA, Inc. 02379 98.75
IN373311 2/24 GPS for ATV's & Street Sweepers 101-440-88100 59.25 IN373311 2/24 GPS for ATV's & Street Sweepers 504-535-88100 39.50 74448 3/14/2024 Granite Construction Company 457.76 1446 2662166 2/24 PW Road Patch 107-422-70130 457.76
74449 3/14/2024 Hinderliter, de Llamas and Associates 1,810.26 02391 SIN036335 3/24 FIN Sales Tax Svc Q3 (Jan-March 2024) 101-406-88100 1,810.26 74450 3/14/2024 JH Tackett Marketing 02017 68.60
808787 2/24 ADMIN Court Services Clerk Polos -Silverstein 101-405-70010 68.60 74451 3/14/2024 KRC Safety Co., Inc. 1565 816.16
62836 2/24 PW Street Signs 107-422-70130 816.16
74452 3/14/2024 L.N. Curtis and Sons 02626 3,564.08
INV792800 2/24 FD Brush Truck Equipment 101-416-98044 408.85 INV793959 2/24 FD Brush Equipment 101-416-98044 706.88
INV798440 2/24 FD Mako Repair 101-416-98040 2,448.35
74453 3/14/2024 Life Assist, Inc. 1593 3,937.70
1412278 3/24 FD Medical Supplies 117-416-75000 3,937.70 74454 3/14/2024 Low Voltage Service, Inc 149,964.47 02733 8351 3/24 PD Phase 6 CPV - First 1/2 106-413-98040 149,964.47 74455 3/14/2024 Michee Baggett 02114 97.18
0007603 3/24 FD AMB Meal Reimb - M. Baggett 117-416-75010 97.18 74456 3/14/2024 Mid Valley Disposal, Inc. 1647 752.05
2888259 2/24 PW 40YD Bin for Junk Pile 501-508-88100 250.69 2888259 2/24 PW 40YD Bin for Junk Pile 502-510-88100 250.68 2888259 2/24 PW 40YD Bin for Junk Pile 503-521-88100 250.68 74457 3/14/2024 Northern Safety Co., Inc. 1686 117.53
906057794 2/24 PW Rubber Boots for New Employees 501-508-70101 58.77 906057794 2/24 PW Rubber Boots for New Employees 503-521-70101 58.76 74458 3/14/2024 Pace Supply Corp. 02554 1,180.58
199264097-2 3/24 PW Water Parts 501-508-70140 1,180.58
74459 3/14/2024 Quadient Finance USA, Inc. 1,000.00 02318 022924 2/24 FIN Postage 501-406-70030 400.00
022924 2/24 FIN Postage 502-406-70030 350.00
022924 2/24 FIN Postage 503-406-70030 230.00
022924 2/24 FIN Postage 504-406-70030 20.00
74460 3/14/2024 State Water Resources Control Board 120.00 1873 OPCERT 42339 02/24 PW Water DistribuƟon Operator Renewal-Smi 501-508-86030 120.00 74461 3/14/2024 Stericycle, Inc. 02694 239.54
8006321624 2/24 FD Sharps Recycling 117-416-75000 239.54 74462 3/14/2024 Tel-Tec Security Systems, Inc. 687.50 1896 842378 3/24 PD Vehicle Service Labor 101-413-88100 687.50 74463 3/14/2024 Thomas J Rehak 02672 5,372.50
3 07/23 Sewer Plant Automation/Security Updates 503-000-10003 5,372.50 74464 3/14/2024 Trans Union, LLC 1931 60.00
02423392 2/24 PD Backgrounds 101-413-88100 60.00
74465 3/14/2024 Tri City Engineering 1935 62,627.87
2826-29 03/24 ATP Cycle 4 Trail Improvements (3,4,9,) P.E. 305-422-98982 930.00 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 9 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
2889-28 03/24 CMAQ NW Multi-Use Trail (Seq:1,2,13,14) 305-422-98974 1,200.00 2915-15 03/24 Centennial Park Grant Program-February 2024 306-422-98575 170.63 2915-15 03/24 Sandalwood Park Grant Program-February 20 306-422-98576 170.62 2940-18 03/24 TTHM Project-CM 501-503-98441 6,900.37
2943-22 03/24 Splash Pad Project 101-440-98981 10,145.00 2965-02 03/24 Clga/Pacific Apts-Transportation Ammunities 310-422-98581 3,407.50 2966-03 03/24 Clga/Pacific Apts-Sustainable Infrastucture 310-422-98581 5,382.50 2968-12 03/24 Phelps Avenue Improvements Phase II 305-422-98902 2,310.00 3013-04 03/24 CDA 22-02 Gutierrez Autop Repair (195 Polk) 101-404-86500 340.00 3015-19 03/24 Caltrasns SR33/198 Overlay/Raod Diet Lanes 107-422-88100 340.00 3037-08 03/24 Cherry Lane Improvements-CM-February 202 111-422-98978 1,023.75 3039-05 03/24 Coalinga Alley Paving Phase II-CM 305-422-98998 7,337.50 3046-03 03/24 ATP6 Trails-Los Gatos Bridge 305-422-98905 1,920.00 3047-04 03/24 Pleasant Avenue Sewer Main Replacement 127-422-98907 5,198.25 3047-04 03/24 Pleasant Avenue Sewer Main Replacement 501-508-98907 717.00 3047-04 03/24 Pleasant Avenue Sewer Main Replacement 503-521-98907 12,009.75 3051-02 03/24 Grant Alley Sewer Replacement 503-521-98908 850.00 3053-02 03/24 ATP7 Grant Support 107-422-88130 2,275.00 74467 3/14/2024 Verizon Wireless Services, LLC 266.07 1973 9957431796 2/24 FD IPad Data (542044026-00004) 101-416-72030 266.07 74468 3/14/2024 Verizon Wireless Services, LLC 1,505.81 1973 9958027175 401-5853 Council Member 101-401-72030 38.01
9958027175 401-5863 Council Member 101-401-72030 38.01
9958027175 401-5850 Council Member 101-401-72030 38.01
9958027175 401-5885 Council Member 101-401-72030 38.01
9958027175 401-5846 Council Member 101-401-72030 38.01
9958027175 630-2536 Robert Smith 101-404-72030 51.32
9958027175 246-6243 M Garcia 101-405-72030 18.45
9958027175 401-9377 FIN Director 101-406-72030 7.87
9958027175 698-4142 SVC Center-Pedro 101-431-72030 51.84 9958027175 246-6243 M Garcia 101-435-72030 18.45
9958027175 401-9377 FIN Director 107-422-72030 2.62
9958027175 401-9377 FIN Director 501-406-72030 15.75
9958027175 381-1988 PW-Meter Reader 501-406-72030 20.53 9958027175 383-4514 Water Plant Primary 501-503-72030 89.55 9958027175 341-4461 Public Works Diirector 501-503-72030 7.57 9958027175 383-4121 WP Ipad-2 501-503-72030 45.02
9958027175 362-6567 Field Supervisor Uribe 501-503-72030 26.26 9958027175 383-4004 Wagter Plant Router-1 501-503-72030 57.77 9958027175 341-9613 Water Plant On-Call 501-503-72030 75.36 9958027175 978-2846 Water Plant IPad-1 501-503-72030 45.02 9958027175 383-4579 SCADA 501-503-72030 137.86
9958027175 401-9312 Public Works UB Tablet-3 501-508-72030 19.63 9958027175 974-1257 PW Supervisor Phone 501-508-72030 17.85 9958027175 240-3695 Public Works Table 501-508-72030 12.93 9958027175 341-4461 Public Works Director 501-508-72030 7.57 9958027175 401-9110 Public Works Tablet-1 501-508-72030 19.63 9958027175 401-9271 Public Works UB Tablet-2 501-508-72030 19.63 9958027175 401-9315 Public Works UB Tablet-4 501-508-72030 19.63 9958027175 401-9321 Public Works UB Tablet-5 501-508-72030 19.63 9958027175 401-9323 Public Works UB Tablet-6 501-508-72030 19.63 9958027175 401-9377 FIN Director 502-406-72030 13.13
9958027175 381-1988 PW-Meter Reader 502-406-72030 17.97 9958027175 243-3695 Public Works Tablet 502-510-72030 12.54 9958027175 974-1257 PW Supervisor Phone 502-510-72030 17.33 9958027175 341-4461 Public Works Director 502-510-72030 7.57 9958027175 401-9312 Public Works UB Tablet-3 502-510-72030 19.07 9958027175 401-9315 Public Works UB Tablet-4 502-510-72030 19.07 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 10 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
9958027175 401-9323 Public Works UB Tablet-6 502-510-72030 19.07 9958027175 401-9271 Public Works UB Tablet-2 502-510-72030 19.07 9958027175 383-4014 PW Standby 502-510-72030 17.10
9958027175 401-9321 Public Works UB Tablet-5 502-510-72030 19.07 9958027175 401-9110 Public Works Tablet-1 502-510-72030 19.07 9958027175 401-9377 FIN Director 503-406-72030 9.97
9958027175 381-1988 PW-Meter Reader 503-406-72030 11.80 9958027175 362-6567 Field Supervisor Uribe 503-520-72030 26.26 9958027175 341-4461 Public Works Director 503-520-72030 7.57 9958027175 383-4044 WWP Wifi 503-520-72030 42.78
9958027175 401-9323 Public Works UB Tablet-6 503-521-72030 19.07 9958027175 401-9321 Public Works UB Tablet-5 503-521-72030 19.07 9958027175 401-9315 Public Works UB Tablet-4 503-521-72030 19.07 9958027175 240-3695 Public Works Tablet 503-521-72030 12.54 9958027175 401-9312 Public Works UB Tablet-3 503-521-72030 19.07 9958027175 401-9110 Public Works Tablet-1 503-521-72030 19.07 9958027175 974-1257 PW Supervisor Phone 503-521-72030 17.33 9958027175 383-4014 PW Standby 503-521-72030 17.10
9958027175 341-4461 Public Works Director 503-521-72030 7.57 9958027175 401-9271 Public Works UB Tablet-2 503-521-72030 19.07 9958027175 383-4014 PW Standby 503-521-72030 17.10
9958027175 381-1988 PW-Meter Reader 504-406-72030 1.02
9958027175 401-9377 FIN Director 820-610-72030 2.87
74472 3/14/2024 Verizon Wireless Services, LLC 536.04 1973 9957431795 2/24 FD Vehicle Data (542044026-00003) 101-416-72030 536.04 74473 3/14/2024 West Hills Oil, Inc. 1993 19,259.95
79486 2/24 FD Fuel for February 2024 101-416-70160 14,155.04 79489 2/24 CD Fuel for February 2024 101-404-70160 130.51 79489 2/24 PW Fuel for February 2024 101-440-70160 49.84 79489 2/24 WP Fuel for February 2024 501-503-70160 75.76 79489 2/24 PW Fuel for February 2024 501-508-70160 596.66 79489 2/24 PW Fuel for February 2024 502-510-70160 596.65 79489 2/24 PW Fuel for February 2024 503-521-70160 596.65 79491 2/24 FIN Fuel for February 2024 501-406-70160 59.13 79491 2/24 FIN Fuel for February 2024 502-406-70160 51.74 79491 2/24 FIN Fuel for February 2024 503-406-70160 34.00 79491 2/24 FIN Fuel for February 2024 504-406-70160 2.95 79492 2/24 PW Fuel for February 2024 107-422-70160 180.25 79492 2/24 PW Fuel for February 2024 501-508-70160 533.76 79492 2/24 PW Fuel for February 2024 502-510-70160 533.76 79492 2/24 PW Fuel for February 2024 503-521-70160 533.75 79492 2/24 SS Fuel for February 2024 504-535-70160 1,129.50 74475 3/14/2024 Westside Supply 1997 200.20
17317 2/24 PW PVC Pipe, Brass Nipple & Batteries 101-440-84050 82.26 17317 2/24 PW PVC Pipe, Brass Nipple & Batteries 501-508-70140 45.94 P240229 2/24 PW Cylinder Rental 501-508-70140 45.00
S240229 2/24 SVC Cylinder Rental 101-431-70150 27.00
74476 3/20/2024 City Employee Contrib. Assoc. 60.00 1205 0007532 CECA Dues 950-000-33000 60.00
74477 3/20/2024 Coalinga Firefighters 1223 960.00
0007534 Fire Union Dues 950-000-33300 850.00
0007535 Fire Union Dues 950-000-33300 30.00
0007552 Fire Union Dues 950-000-33300 80.00
74478 3/20/2024 Coalinga Peace Officer's Association 959.04 1228 0007538 Mastagni Law Firm 950-000-33200 315.00
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 11 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
0007553 CPOA Dues 950-000-33200 315.00
0007554 PORAC Dues 950-000-33200 329.04
74479 3/20/2024 Franchise Tax Board 1384 225.00
0007594 FTB Sacramento $$ 950-000-34010 150.00
0007595 FTB Sacramento $$ 950-000-34010 75.00
74480 3/20/2024 International City Management Association Retirem 02709 ent Corporation 9,532.76 0007558 457 ICMA EE$/ER% 950-000-32100 912.17
0007559 457 ICMA EE$/ER% 950-000-32100 460.35
0007560 457 ICMA $$ General 950-000-32100 30.00
0007561 457 ICMA $$ General 950-000-32100 225.00
0007562 457 ICMA $$ General 950-000-32100 30.00
0007563 457 ICMA $$ General 950-000-32100 15.00
0007564 457 ICMA $$ General 950-000-32100 15.00
0007565 457 ICMA $$ General 950-000-32100 45.00
0007566 457 ICMA % General 950-000-32100 199.94
0007567 457 ICMA % General 950-000-32100 676.88
0007568 457 ICMA % General 950-000-32100 735.55
0007569 457 ICMA % General 950-000-32100 285.42
0007570 457 ICMA % General 950-000-32100 264.42
0007571 457 ICMA % General 950-000-32100 485.27
0007572 457 ICMA % General 950-000-32100 531.89
0007573 457 ICMA % General 950-000-32100 385.35
0007574 457 ICMA % General 950-000-32100 590.23
0007575 457 ICMA % General 950-000-32100 415.42
0007576 457 ICMA % General 950-000-32100 201.86
0007577 457 ICMA % General 950-000-32100 197.90
0007578 457 ICMA % General 950-000-32100 162.36
0007579 457 ICMA % General 950-000-32100 416.03
0007580 457 ICMA % General 950-000-32100 382.50
0007581 457 ICMA % General 950-000-32100 506.29
0007582 457 ICMA % General 950-000-32100 674.60
0007583 457 ICMA % General 950-000-32100 265.97
0007584 457 ICMA % General 950-000-32100 422.36
74482 3/20/2024 Legal Shield 1586 215.41
0007537 Pre-Paid Legal Shield 950-000-34060 215.41
74483 3/20/2024 Metropolitan Life Insurance Company 1,398.35 02539 0007503 MetLife AD&D/Life Employer Portion 950-000-32400 3.78 0007504 MetLife LTD 950-000-32300 4.49
0007539 MetLife AD&D/Life Employer Portion 950-000-32400 343.98 0007540 MetLife/LTD Dept Head 950-000-32400 89.20
0007541 MetLife Basic Dependent Life Ins - Fam 950-000-32400 3.17 0007542 MetLife Basic Dependent Life Ins - City Manager 950-000-32400 0.18 0007543 MetLife Basic Dependent Life Ins - Fire 950-000-32400 1.37 0007544 MetLife Basic Dependent Life Ins - Non-Safety 950-000-32400 0.36 0007545 MetLife Basic Dependent Life Ins - Police 950-000-32400 1.26 0007546 MetLife LTD 950-000-32300 554.97
0007547 MetLife Standard Insurance 950-000-32400 20.18
0007548 MetLife Voluntary Insurance - Employee 950-000-32400 288.10 0007549 MetLife Voluntary Life Insurance - Spouse 950-000-32400 96.10 0007550 MetLife Voluntary Life Insurance - Child 950-000-32400 2.18 CM0000608 MetLife AD&D/Life Employer Portion 950-000-32400 -3.78 CM0000609 MetLife LTD 950-000-32300 -7.19
74485 3/20/2024 SEIU Local 521 - Dues W/H 835.14 1820
0007505 SEIU Dues 950-000-33000 22.49
0007555 SEIU COPE 950-000-33000 30.00
0007556 SEIU Dues 950-000-33000 818.31
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 12 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
CM0000610 SEIU Dues 950-000-33000 -35.66
74486 3/21/2024 A 2 Z Towing 1002 265.00
004867 03/24 PD Vehicle Tow for Repairs Lic #1334477 101-413-88100 265.00 74487 3/21/2024 AM Consulting Engineers, Inc. 2,440.00 02320 2024-076 03/24 Sewer Collection System Engineering Svcs 503-521-98904 2,440.00 74488 3/21/2024 American Office Solutions, LLC 14,195.59 02386 22054 3/24 ADMIN IT Monthly Contract - Backup 101-401-88040 28.81 22054 3/24 CD IT Monthly Contract - Backup 101-404-88040 38.41 22054 3/24 ADMIN IT Monthly Contract - Backup 101-405-88040 28.81 22054 3/24 FIN IT Monthly Contract - Backup 101-406-88040 5.18 22054 3/24 HR IT Monthly Contract - Backup 101-408-88040 19.59 22054 3/24 HR IT Monthly Contract - Backup 107-422-88040 0.77 22054 3/24 PW IT Monthly Contract - Backup 107-422-88040 34.57 22054 3/24 HR IT Monthly Contract - Backup 117-416-88040 4.61 22054 3/24 FIN IT Monthly Contract - Backup 501-406-88040 69.13 22054 3/24 HR IT Monthly Contract - Backup 501-406-88040 1.54 22054 3/24 PW IT Monthly Contract - Backup 501-503-88040 51.85 22054 3/24 HR IT Monthly Contract - Backup 501-503-88040 2.30 22054 3/24 PW IT Monthly Contract - Backup 501-508-88040 34.57 22054 3/24 HR IT Monthly Contract - Backup 501-508-88040 2.69 22054 3/24 HR IT Monthly Contract - Backup 502-406-88040 1.54 22054 3/24 FIN IT Monthly Contract - Backup 502-406-88040 60.49 22054 3/24 HR IT Monthly Contract - Backup 502-510-88040 2.69 22054 3/24 PW IT Monthly Contract - Backup 502-510-88040 86.42 22054 3/24 HR IT Monthly Contract - Backup 503-406-88040 0.58 22054 3/24 FIN IT Monthly Contract - Backup 503-406-88040 34.57 22054 3/24 PW IT Monthly Contract - Backup 503-520-88040 69.13 22054 3/24 HR IT Monthly Contract - Backup 503-520-88040 1.15 22054 3/24 HR IT Monthly Contract - Backup 503-521-88040 0.38 22054 3/24 PW IT Monthly Contract 503-521-88040 69.11
22054 3/24 FIN IT Monthly Contract - Backup 504-406-88040 3.46 22054 3/24 HR IT Monthly Contract - Backup 504-406-88040 0.19 22054 3/24 HR IT Monthly Contract - Backup 820-610-88040 0.38 22056 02/24 PD IT Services-March 2024 101-413-88040 1,781.25 22075 2/24 ADMIN IT Monthly Contract 101-401-88040 55.77 22075 3/21 CD IT Monthly Contract 101-404-88040 71.37
22075 2/24 ADMIN IT Monthly Contract 101-405-88040 55.77 22075 2/24 FIN IT Monthly Contract 101-406-88040 12.47
22075 2/24 HR IT Monthly Contract 101-408-88040 36.39
22075 2/24 PD IT Monthly Contract 101-413-88040 1,722.19 22075 2/24 FD IT Monthly Contract 101-416-88040 466.77
22075 2/24 HR IT Monthly Contract 107-422-88040 1.43
22075 2/24 PW IT Monthly Contract 107-422-88040 74.12
22075 2/24 HR IT Monthly Contract 117-416-88040 8.56
22075 2/24 HR IT Monthly Contract 501-406-88040 2.85
22075 2/24 FIN IT Monthly Contract 501-406-88040 166.24 22075 2/24 PW IT Monthly Contract 501-503-88040 111.18
22075 2/24 HR IT Monthly Contract 501-503-88040 4.28
22075 2/24 HR IT Monthly Contract 501-508-88040 4.99
22075 2/24 PW IT Monthly Contract 501-508-88040 74.12
22075 2/24 FIN IT Monthly Contract 502-406-88040 145.46 22075 2/24 HR IT Monthly Contract 502-406-88040 2.85
22075 2/24 HR IT Monthly Contract 502-510-88040 4.99
22075 2/24 PW IT Monthly Contract 502-510-88040 185.30
22075 2/24 HR IT Monthly Contract 503-406-88040 1.07
22075 2/24 FIN IT Monthly Contract 503-406-88040 83.12
22075 2/24 HR IT Monthly Contract 503-520-88040 2.14
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 13 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
22075 2/24 PW IT Monthly Contract 503-520-88040 148.24
22075 2/24 PW IT Monthly Contract 503-521-88040 148.24
22075 2/24 HR IT Monthly Contract 503-521-88040 0.71
22075 2/24 FIN IT Monthly Contract 504-406-88040 8.31
22075 2/24 HR IT Monthly Contract 504-406-88040 0.36
22075 2/24 HR IT Monthly Contract 820-610-88040 0.71
22096 02/24 PD Access Control Mileage-January 2024 101-413-88040 480.00 22097 02/24 PD Mileage for Access Control-Jan 2024 101-413-88040 240.00 22123 02/24 PD TV Mounts for Dispatch/Detective 106-413-98040 1,407.25 22129 3/24 ADMIN IT Monthly Contract 101-401-88040 55.77 22129 3/24 CD IT Monthly Contract 101-404-88040 71.37
22129 3/24 ADMIN IT Monthly Contract 101-405-88040 55.77 22129 3/24 FIN IT Monthly Contract 101-406-88040 12.47
22129 3/24 HR IT Monthly Contract 101-408-88040 36.39
22129 3/24 PD IT Monthly Contract 101-413-88040 1,722.20 22129 3/24 FD IT Monthly Contract 101-416-88040 466.77
22129 3/24 HR IT Monthly Contract 107-422-88040 1.43
22129 3/24 PW IT Monthly Contract 107-422-88040 74.12
22129 3/24 HR IT Monthly Contract 117-416-88040 8.56
22129 3/24 FIN IT Monthly Contract 501-406-88040 166.24 22129 3/24 HR IT Monthly Contract 501-406-88040 2.85
22129 3/24 HR IT Monthly Contract 501-503-88040 4.28
22129 3/24 PW IT Monthly Contract 501-503-88040 111.18
22129 3/24 HR IT Monthly Contract 501-508-88040 4.99
22129 3/24 PW IT Monthly Contract 501-508-88040 74.12
22129 3/24 HR IT Monthly Contract 502-406-88040 2.85
22129 3/24 FIN IT Monthly Contract 502-406-88040 145.46 22129 3/24 HR IT Monthly Contract 502-510-88040 4.99
22129 3/24 PW IT Monthly Contract 502-510-88040 185.30
22129 3/24 HR IT Monthly Contract 503-406-88040 1.07
22129 3/24 FIN IT Monthly Contract 503-406-88040 83.12
22129 3/24 PW IT Monthly Contract 503-520-88040 148.24
22129 3/24 HR IT Monthly Contract 503-520-88040 2.14
22129 3/24 HR IT Monthly Contract 503-521-88040 0.71
22129 3/24 PW IT Monthly Contract 503-521-88040 148.23
22129 3/24 HR IT Monthly Contract 504-406-88040 0.36
22129 3/24 FIN IT Monthly Contract 504-406-88040 8.31
22129 3/24 HR IT Monthly Contract 820-610-88040 0.71
22261 4/24 ADMIN IT Monthly Contract - Backup 101-401-88040 28.81 22261 4/24 CD IT Monthly Contract - Backup 101-404-88040 38.41 22261 4/24 ADMIN IT Monthly Contract - Backup 101-405-88040 28.81 22261 4/24 FIN IT Monthly Contract - Backup 101-406-88040 5.18 22261 4/24 HR IT Monthly Contract - Backup 101-408-88040 19.59 22261 4/24 PW IT Monthly Contract - Backup 107-422-88040 34.57 22261 4/24 HR IT Monthly Contract - Backup 107-422-88040 0.77 22261 4/24 HR IT Monthly Contract - Backup 117-416-88040 4.61 22261 4/24 FIN IT Monthly Contract - Backup 501-406-88040 69.13 22261 4/24 HR IT Monthly Contract - Backup 501-406-88040 1.54 22261 4/24 HR IT Monthly Contract - Backup 501-503-88040 2.30 22261 4/24 PW IT Monthly Contract - Backup 501-503-88040 51.85 22261 4/24 PW IT Monthly Contract - Backup 501-508-88040 34.57 22261 4/24 HR IT Monthly Contract - Backup 501-508-88040 2.69 22261 4/24 HR IT Monthly Contract - Backup 502-406-88040 1.54 22261 4/24 FIN IT Monthly Contract - Backup 502-406-88040 60.49 22261 4/24 HR IT Monthly Contract - Backup 502-510-88040 2.69 22261 4/24 PW IT Monthly Contract - Backup 502-510-88040 86.42 22261 4/24 FIN IT Monthly Contract - Backup 503-406-88040 34.57 22261 4/24 HR IT Monthly Contract - Backup 503-406-88040 0.58 22261 4/24 HR IT Monthly Contract - Backup 503-520-88040 1.15 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 14 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
22261 4/24 PW IT Monthly Contract - Backup 503-520-88040 69.13 22261 4/24 PW IT Monthly Contract - Backup 503-521-88040 69.11 22261 4/24 HR IT Monthly Contract - Backup 503-521-88040 0.38 22261 4/24 HR IT Monthly Contract - Backup 504-406-88040 0.19 22261 4/24 FIN IT Monthly Contract - Backup 504-406-88040 3.46 22261 4/24 HR IT Monthly Contract - Backup 820-610-88040 0.38 22263 03/24 PD IT Services-April 2024 101-413-88040 1,781.25 74496 3/21/2024 AT&T 2005 02069 5,929.66
000021421832 03/24 PD Chief 559-935-4212 101-413-72030 29.35 000021421832 03/24 PD Multi-line 559-935-8497 101-413-72030 2,438.09 000021421832 03/24 PD Multi-line 559-935-8496 101-413-72030 2,438.09 000021421832 03/24 PD Business Alarm 559-935-0359 101-413-72030 39.85 000021421832 03/24 FD 559-935-1651 101-416-72030 95.57
000021421832 03/24 Admin Fax 559-935-0791 101-432-72030 279.57 000021421832 03/24 City Hall Modem 559-934-1306 101-432-72030 57.15 000021421832 03/24 City Hall Main 559-935-1534 101-432-72030 267.82 000021421832 03/24 AP Weather 559-935-5960 101-435-72030 111.18 000021421832 03/24 WP Alarm 559-935-3022 501-503-72030 84.94 000021421832 03/24 New Lift Station 559-935-1896 503-521-72030 29.35 000021421832 03/24 WWP Lift Station 559-935-5518 503-521-72030 29.35 000021421832 03/24 Echo Canyon Lift Station 559-935-1875 503-521-72030 29.35 74497 3/21/2024 AT&T 4050 02080 1,097.16
000021414388 03/24 HR Internet Svc Acct 9391064050 101-408-72030 22.84 000021414388 03/24 PD Internet Svc Acct 9391064050 101-413-72030 649.36 000021414388 03/24 BLDG Internet Svc Acct 9391064050 101-432-72030 67.17 000021414388 03/24 FIN Internet Svc Acct 9391064050 101-432-72030 6.05 000021414388 03/24 ADMIN Internet Svc Acct 9391064050 101-432-72030 67.17 000021414388 03/24 HR Internet Svc Acct 9391064050 107-422-72030 0.90 000021414388 03/24 PW Internet Svc Acct 9391064050 107-422-72030 6.72 000021414388 03/24 HR Internet Svc Acct 9391064050 117-416-72030 5.37 000021414388 03/24 FIN Internet Svc Acct 9391064050 501-406-72030 80.61 000021414388 03/24 HR Internet Svc Acct 9391064050 501-406-72030 1.79 000021414388 03/24 PW Internet Svc Acct 9391064050 501-503-72030 10.08 000021414388 03/24 HR Internet Svc Acct 9391064050 501-503-72030 2.69 000021414388 03/24 HR Internet Svc Acct 9391064050 501-508-72030 3.13 000021414388 03/24 PW Internet Svc Acct 9391064050 501-508-72030 6.72 000021414388 03/24 FIN Internet Svc Acct 9391064050 502-406-72030 70.53 000021414388 03/24 HR Internet Svc Acct 9391064050 502-406-72030 1.79 000021414388 03/24 PW Internet Svc Acct 9391064050 502-510-72030 16.79 000021414388 03/24 HR Internet Svc Acct 9391064050 502-510-72030 3.13 000021414388 03/24 FIN Internet Svc Acct 9391064050 503-406-72030 40.30 000021414388 03/24 HR Internet Svc Acct 9391064050 503-406-72030 0.68 000021414388 03/24 PW Internet Svc Acct 9391064050 503-520-72030 13.43 000021414388 03/24 HR Internet Svc Acct 9391064050 503-520-72030 1.34 000021414388 03/24 PW Internet Svc Acct 9391064050 503-521-72030 13.43 000021414388 03/24 HR Internet Svc Acct 9391064050 503-521-72030 0.46 000021414388 03/24 FIN Internet Svc Acct 9391064050 504-406-72030 4.00 000021414388 03/24 HR Internet Svc Acct 9391064050 504-406-72030 0.22 000021414388 7/21 Internet Svc Acct 9391064050 820-610-72030 0.46 74499 3/21/2024 AT&T 4711 02056 286.21
000021414526 03/24 PD DOJ Line (9391064711) 101-413-72030 286.21 74500 3/21/2024 Brian Corley 02504 525.00
24-021601 02/24 WP Ammonia Sensor #1 Calibration 501-503-84020 525.00 74501 3/21/2024 BSK Associates 02296 1,095.00
AH05354 02/24 WP Outside Lab Work 501-503-88081 855.00
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Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
AH05354 02/24 WWP Outside Lab Work 503-520-88080 240.00 74502 3/21/2024 California Business Machines 756.13 1142 344527 2/24 Copier Maint. Agreement COUNCIL 101-401-84010 0.68 344527 2/24 Copier Maint. Agreement BLDG 101-404-84010 90.22 344527 2/24 Copier Maint. Agreement CD 101-404-84010 2.78 344527 2/24 Copier Maint. Agreement PW 101-404-84010 3.97 344527 2/24 Copier Maint. Agreement CITY MGR 101-405-84010 42.17 344527 2/24 Copier Maint. Agreement FINANCE 101-406-84010 0.12 344527 2/24 Copier Maint. Agreement FINANCE 101-406-84010 5.03 344527 2/24 Copier Maint. Agreement HR 101-408-84010 16.08 344527 2/24 Copier Maint. Agreement HR 101-408-84010 2.96 344527 2/24 Copier Maint. Agreement PD 101-413-84010 107.73 344527 2/24 Copier Maint. Agreement FD 101-416-84010 30.36 344527 2/24 Copier Maint. Agreement PW 107-422-84010 9.93 344527 2/24 Copier Maint. Agreement HR 107-422-84010 0.63 344527 2/24 Copier Maint. Agreement HR 117-416-84010 3.78 344527 2/24 Copier Maint. Agreement HR 501-406-84010 1.24 344527 2/24 Copier Maint. Agreement FINANCE 501-406-84010 1.60 344527 2/24 Copier Maint. Agreement FINANCE 501-406-84010 67.04 344527 2/24 Copier Maint. Agreement WP 501-503-84010 214.38 344527 2/24 Copier Maint. Agreement HR 501-503-84010 1.89 344527 2/24 Copier Maint. Agreement WP 501-503-84010 6.49 344527 2/24 Copier Maint. Agreement HR 501-508-84010 2.21 344527 2/24 Copier Maint. Agreement PW 501-508-84010 1.99 344527 2/24 Copier Maint. Agreement FINANCE 502-406-84010 58.66 344527 2/24 Copier Maint. Agreement FINANCE 502-406-84010 1.40 344527 2/24 Copier Maint. Agreement HR 502-406-84010 1.26 344527 2/24 Copier Maint. Agreement PW 502-510-84010 7.94 344527 2/24 Copier Maint. Agreement HR 502-510-84010 2.21 344527 2/24 Copier Maint. Agreement FINANCE 503-406-84010 0.80 344527 2/24 Copier Maint. Agreement HR 503-406-84010 0.47 344527 2/24 Copier Maint. Agreement FINANCE 503-406-84010 33.52 344527 2/24 Copier Maint. Agreement HR 503-520-84010 0.95 344527 2/24 Copier Maint. Agreement PW 503-520-84010 9.93 344527 2/24 Copier Maint. Agreement WWP 503-520-84010 15.17 344527 2/24 Copier Maint. Agreement WWP 503-520-84010 0.35 344527 2/24 Copier Maint. Agreement HR 503-521-84010 0.32 344527 2/24 Copier Maint. Agreement PW 503-521-84010 5.96 344527 2/24 Copier Maint. Agreement FINANCE 504-406-84010 3.35 344527 2/24 Copier Maint. Agreement FINANCE 504-406-84010 0.08 344527 2/24 Copier Maint. Agreement HR 504-406-84010 0.16 344527 2/24 Copier Maint. Agreement HR 820-610-84010 0.32 74505 3/21/2024 Central Valley Toxicology, Inc. 181.00 1189 333233 02/24 PD Drug Screening Cs #24-0025 101-413-88080 78.00 333234 02/24 PD Drug Sceening Cs #23-0002502 101-413-88080 42.00 333518 02/24 PD Drug Screening Cs #24-0000359 101-413-88080 61.00 74506 3/21/2024 Chemtrade Chemicals US, LLC 7,044.75 1192 90082377 02/24 WP Aluminum Sulfate 501-503-70240 7,044.75 74507 3/21/2024 Cintas Corporation #3 02594 889.77
4184214438 02/24CDS Employee Uniforms & Mats W02/22 101-404-70100 6.81 4184214438 02/24 SC Employee Uniforms & Mats W02/22 101-431-70100 19.36 4184214438 02/24 BLDG Employee Uniforms & Mats W02/22 101-432-84030 75.00 4184214438 02/24 PW Employee Uniforms & Mats W02/22 101-440-70100 78.40 4184214438 02/24 PW Employee Uniforms & Mats W02/22 107-422-70100 38.00 4184214438 02/24 WP Employee Uniforms & Mats W02/22 501-503-70100 54.75 4184214438 02/24 PW Employee Uniforms & Mats W02/22 501-508-70100 38.01 4184214438 02/24 PW Employee Uniforms & Mats W02/22 502-510-70100 38.00 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 16 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
4184214438 02/24 WWP Employee Uniforms & Mats W02/22 503-520-70100 27.57 4184214438 02/24 PW Employee Uniforms & Mats W02/22 503-521-70100 38.00 4184989757 02/24 SC Employee Uniforms & Mats W02/29 101-431-70100 9.11 4184989757 02/24 BLDG Employee Uniforms & Mats W02/29 101-432-84030 75.00 4184989757 02/24 PW Employee Uniforms & Mats W02/29 101-440-70100 78.40 4184989757 02/24 PW Employee Uniforms & Mats W02/29 101-440-70100 6.81 4184989757 02/24 PW Employee Uniforms & Mats W702/29 107-422-70100 56.06 4184989757 02/24 WP Employee Uniforms & Mats W02/29 501-503-70100 54.75 4184989757 02/24 PW Employee Uniforms & Mats W02/29 501-508-70100 56.06 4184989757 02/24 PW Employee Uniforms & Mats W02/29 502-510-70100 56.06 4184989757 02/24 WWP Employee Uniforms & Mats W02/29 503-520-70100 27.57 4184989757 02/234 PW Employee Uniforms & Mats W02/29 503-521-70100 56.05 74509 3/21/2024 Cintas Corporation No. 2 02598 459.02
5200925910 03/24 PD First Aid Kit Refilled 101-413-88100 256.84 5200925910 03/24 PW First Aid Kit Refilled 503-521-70440 97.39 5201748815 03/24 WP Refill First Aid Kits 501-503-84072 104.79 74510 3/21/2024 City of Coalinga 1207 73.07
22-08435-006 02/24 Natural Gas Assistance (22-08435-005) 502-510-80100 73.07 74511 3/21/2024 Clovis Polycon, Inc. 1217 1,253.73
56080 03/24 PW Gas Tools 502-510-70060 1,253.73
74512 3/21/2024 Coalinga Hardware 1224 1,072.09
823496 02/24 WP Pipe Fittings 501-503-70140 11.78
823991 03/24 PW Chainsaw & Leaf Blower 101-440-70060 465.84 824001 03/24 WWP Fasteners 503-520-70140 0.74
824155 03/24 WWP 3/4" Plugs 503-520-70140 30.12
824180 03/24 PW Parts for Packer Wacker 107-422-84050 8.12 824289 03/24 WP Rivet Tool 501-503-70060 37.87
824289A 03/24 WP Leaf Blower 501-503-70060 517.62
74513 3/21/2024 CSG Consultants, Inc. 02110 1,096.75
55499 03/24 CD Building Inspection Services-Feb 2024 101-404-88100 428.00 B240236 03/24 Cottage Home Plan Reviews-Februry 2024 306-404-98578 668.75 74514 3/21/2024 DONABEDIAN-HA 02693 NNAH ARCHITECTURE 3,225.00 2024-005 03/24 5 Preliminary Site Plan Studies 815-609-88100 3,225.00 74515 3/21/2024 Fresno County EDC 1403 6,000.00
9735 2/24 ADMIN EDC Membership Fees FY 23/24 101-405-86030 6,000.00 74516 3/21/2024 Frisch Engineering, Inc. 02091 2,985.00 11705-2011b 03/24 WP SCADA Engineering Svcs-February 2024 501-503-98441 2,985.00 74517 3/21/2024 Gimme Love Animal Shelter 240.00 02192
0007606 3/24 CC Gimme Love Fundraiser - N. Vosburg 101-401-86010 80.00 0007606 3/24 ADMIN Gimme Love Fundraiser - M. Trejo 101-405-86010 80.00 0007606 3/24 PD Gimme Love Fundraiser - J. Garza 101-413-86010 80.00 74518 3/21/2024 GOODROADS INC 02804 3,750.00
530EDC5C-0002 03/24 PW Road Inspection 107-422-88100 3,750.00 74519 3/21/2024 Grainger 1445 1,044.81
9020509098 02/24 WWP Fire Hose 503-520-70140 785.84
9033169500 02/24 WWP Push Button Control 503-520-70140 258.97 74521 3/21/2024 Hinderliter, de Llamas and Associates 600.00 02391 SIN036678 3/24 FIN Transaction Tax Q3 2023 101-406-88100 600.00 74522 3/21/2024 Interstate Gas Services, Inc. 7,763.10 1494 7021784 03/24 WP Utility Consulting-February 2024 501-503-88100 5,737.94 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 17 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
7021784 03/24 PW Utility Consulting-February 2024 502-510-88100 2,025.16 74524 3/21/2024 JH Tackett Marketing 02017 41.83
808961 03/24 CD Hats for Building Inspector 101-404-70100 41.83 74525 3/21/2024 Kings River Casting, Inc. 2,396.68 02236 37940 03/24 PW Table for Centenial Park 101-440-84050 2,396.68 74526 3/21/2024 Leaf 1583 693.07
16178408 3/24 CC Copier Lease 101-401-84010 15.85
16178408 3/24 CD Copier Lease 101-404-84010 15.85
16178408 3/24 CM Copier Lease 101-405-84010 15.85
16178408 3/24 FIN Copier Lease 101-406-84010 5.20
16178408 3/24 HR Copier Lease 101-408-84010 56.53
16178408 3/24 HR Copier Lease 101-408-84010 15.85
16178408 3/24 PD Copier Lease 101-413-84010 187.12
16178408 3/24 FD Copier Lease 101-416-84010 110.89
16178408 3/24 HR Copier Lease 107-422-84010 2.22
16178408 3/24 HR Copier Lease 117-416-84010 13.31
16178408 3/24 FIN Copier Lease 501-406-84010 69.31
16178408 3/24 HR Copier Lease 501-406-84010 4.44
16178408 3/24 HR Copier Lease 501-503-84010 6.65
16178408 3/24 WP Copier Lease 501-503-84010 15.84
16178408 3/24 HR Copier Lease 501-508-84010 7.76
16178408 3/24 FIN Copier Lease 502-406-84010 60.64
16178408 3/24 HR Copier Lease 502-406-84010 4.44
16178408 3/24 HR Copier Lease 502-510-84010 7.76
16178408 3/24 PW Copier Lease 502-510-84010 15.84
16178408 3/24 FIN Copier Lease 503-406-84010 34.65
16178408 3/24 HR Copier Lease 503-406-84010 1.66
16178408 3/24 HR Copier Lease 503-520-84010 3.33
16178408 3/24 WWP Copier Lease 503-520-84010 15.84
16178408 3/24 HR Copier Lease 503-521-84010 1.11
16178408 3/24 FIN Copier Lease 504-406-84010 3.47
16178408 3/24 HR Copier Lease 504-406-84010 0.55
16178408 3/24 HR Copier Lease 820-610-84010 1.11
74528 3/21/2024 Michael K. Nunley & Associates, Inc. 22,295.68 02329 103999448 03/24 WP Filter Beds 501-503-98441 6,862.54
103999475 03/24 WP WTP RW Intake Screen Design 501-503-98441 2,783.58 103999476 03/24 WP Washwater Tank Rehabilation 501-503-98441 1,355.74 103999477 03/24 WP Hydroxide Storage & Injection System 501-503-88100 293.55 103999478 03/24 WP Washwater Tank Rehabilation Design 501-503-98441 8,373.75 103999488 03/24 WWP Los Gatos Creek Debris Removal 503-520-88100 1,358.80 103999489 03/24 WP Derrick Reservoir Phase 2 501-503-98441 674.39 103999490 03/24 WP Chlorine Room Improvements 501-503-98441 593.33 74529 3/21/2024 NDN International LLC 02625 811.37
JJ2W853 03/24 PD Uniforms 101-413-70101 811.37
74530 3/21/2024 NTU Technologies, Inc. 57,098.90 1690
12699 03/24 WP PROTEX 301-February 2024 501-503-70220 57,098.90 74531 3/21/2024 ODP Business Solutions, LLC 942.78 02615 356613190001 03/24 CD Office Chair-SBrewer 101-404-98030 167.59 356613190001 03/24 WP Office Chair-SBrewer 501-503-98030 167.59 356613190001 03/24 PW Office Chair-SBrewer 501-508-98030 167.58 356613190001 03/24 PW Office Chair-SBrewer 502-510-98030 167.59 356626474001 03/24 WP Office Chair-KAnderson 501-503-98030 90.81 356626474001 03/24 PW Office Chair-KAnderson 501-508-98030 90.81 356626474001 03/24 PW Office Chair-KAnderson 502-510-98030 90.81 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 18 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
74532 3/21/2024 O'Reilly Automotive, Inc. 1692 105.57
4316-479110 03/24 WWP New Wiper Blades 503-520-70150 22.78 4316-479156 03/12 PW 3-Point Hitch Unit #71 101-440-84060 41.39 4316-479156 03/12 PW 3-Point Hitch Unit #71 107-422-84060 41.40 74533 3/21/2024 PG&E 1721 120,686.68
0007605 02/24 PW Elm/ Cambridge Signal (9389051722-5) 110-424-72021 116.80 0007607 02/24 PW Frame Park Electricity (5120357172-7) 101-440-72011 182.89 90624-022924 3/24 PW Gas Delivery SE 31 20 15 HWY(7001750902 502-510-80020 120,386.99 74534 3/21/2024 PG&E 1533-5 1722 91,658.01
0007608 705841037 7th & Elm FD Horn 101-416-72020 47.64 0007608 7053841272 300 W Elm FD Lights 101-416-72020 2,463.31 0007608 795617993 240 N 6th St 101-432-72020 1,171.05
0007608 7053841516 PD/Jail/City Hall 101-432-72020 7,704.02 0007608 7053841771 27500 Phelps Ave Ste 1 101-435-72020 71.90 0007608 7053841899 27500 Phelps Ave Ste 19 101-435-72020 12.32 0007608 7053841565 NW Cor Phelps-Airport Lights 101-435-72020 1,052.99 0007608 7053841050 5th & Cedar Tower Clock 101-440-72011 56.40 0007608 7053841921 Sunset & Washington-Wtr Ftn 101-440-72011 24.64 0007608 7053841936 408 S 5th Lynch Park 101-440-72011 14.01 0007608 7054189141 Sunset & 5th Ave 101-440-72011 9.86
0007608 7053841534 160 W Elm Street Light Inv Proj 110-424-72021 106.72 0007608 7050256422 6th & Durian 110-424-72021 107.95
0007608 3443128591 City Sunset St Project PM#30257800 110-424-72021 108.25 0007608 3443128411 TR 5208 Spano Ent Posa Chanet 110-424-72021 121.33 0007608 7051816617 Jayne Ave Willow Springs 110-424-72021 122.08 0007608 7053841253 Cambridge & Joaquin 110-424-72021 222.43 0007608 7053841244 TR 5344 Promontory Point 110-424-72021 220.06 0007608 7058160009 N/S of Phelps Ave (West of Posa Chanet 110-424-72021 166.59 0007608 7053841429 TR 5339 Dorothy Allen Est 110-424-72021 421.46 0007608 7053841026 160W Elm Arpt 3144 Term Bldg 110-424-72021 340.55 0007608 7053841505 Cambridge & Elm Hwy 198 110-424-72021 302.22 0007608 7053841008 160W Elm Arpt 3144 Term Bldg 110-424-72021 3,175.26 0007608 7053841002 160W Elm Arpt 3144 Term Bldg 110-424-72021 1,159.53 0007608 7053841536 160 W Elm Street Light Inv Proj 110-424-72021 104.83 0007608 3289090333 260 1/2 Cambridge Ave 110-424-72021 262.03 0007608 7053841555 TR 5451 Warthan & Meadows 110-424-72021 906.39 0007608 7053841157 240 W Elm Storage Bldg 110-424-72021 134.10 0007608 7053841016 160W Elm Arpt 3144 Term Bldg 110-424-72021 981.20 0007608 1638874976 25 1/2 W Polk 110-424-72021 130.03
0007608 7053841881 140 E Durian Prkg Lot Lights 110-424-72021 23.39 0007608 7053841004 160W Elm Arpt 3144 Term Bldg 110-424-72021 181.32 0007608 7053841979 City Yard 110-424-72021 184.83
0007608 7053841909 200 El Rancho Blvd Irrigation Crtl 110-424-72021 9.86 0007608 7053841485 Washington & Fresno 110-424-72021 9.86 0007608 7053841204 SE Crn 1st & Forest Landscap Trees 110-424-72021 9.86 0007608 7053841842 350 El Rancho Blvd Irrigation Ctrl 110-424-72021 9.86 0007608 7053841990 160 W Elm 110-424-72021 22.92
0007608 7053841349 160 W Elm 110-424-72021 26.17
0007608 7053841791 745 W Forest Ave Landscape 110-424-72021 9.86 0007608 7053841619 Monterey & Tyler 110-424-72021 9.90
0007608 7053841023 Monterey & Tyler Clock 110-424-72021 10.00 0007608 7053841439 Phelps & La Cuesta 110-424-72021 11.90 0007608 7054518044 Coolidge N Hachman 110-424-72021 10.52 0007608 7050007234 Coolidge N Hachman 110-424-72021 10.52 0007608 7053841661 Forest & 5th 110-424-72021 14.98
0007608 7053841014 160W Elm Arpt 3144 Term Bldg 110-424-72021 22.92 0007608 7058903139 Tache Way & Warthan St 110-424-72021 21.31 0007608 7053841206 Crn Posa & San Sim Lift Station 110-424-72021 9.89 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 19 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
0007608 7053841365 Longhollow & Echo Canyon 110-424-72021 27.66 0007608 9713313248 25 1/2 W polk Traffic Control 110-424-72021 133.23 0007608 7053841501 410 El Rancho Blvd 110-424-72021 33.89 0007608 7053841535 160 W Elm Street Light Inv Proj 110-424-72021 85.65 0007608 7053841538 160 W Elm Street Light Inv Proj 110-424-72021 51.41 0007608 7055180510 Forest Ave Btwn 3rd St & 5th St 110-424-72021 63.92 0007608 7053841022 160W Elm Arpt 3144 Term Bldg 110-424-72021 178.02 0007608 3443128611 TR 4492 Fox Hollow II @ Frst & Cox 110-424-72021 52.34 0007608 7053841379 Polk & Forest Ave 110-424-72021 83.30 0007608 3249826069 TR 4492 Fox Hollow II 110-424-72021 78.51 0007608 3443128372 TR 5246 Phase I Stallion Sprg Sac & Frs 110-424-72021 57.89 0007608 3443128775 TR 5208 Spano Ent Posa Chanet 110-424-72021 13.08 0007608 7053841913 N/S Valley St Lights 110-424-72021 52.62 0007608 7055365996 Elm & Second 110-424-72021 149.06
0007608 705381308 Van Ness & Elm 110-424-72021 72.56
0007608 7053841848 SE Juniper Rdg Sprinklers 110-424-72021 37.40 0007608 7053841694 160 W Elm 110-424-72021 34.39
0007608 3443128041 TR 5246 Phase II Stallion Spr 110-424-72021 155.02 0007608 7053841397 Cambridge & Elm Hwy 198 110-424-72021 167.60 0007608 3443128925 TR 5140 Sandalwood Const Jayne & Wil 110-424-72021 141.95 0007608 7053841684 NW NW 11 20 15 Water Dept 501-503-72020 51.68 0007608 7053841864 NE SW 31 20 15 Water Ctrl 501-503-72020 28.34 0007608 7056027714 NE 11 20 15 501-503-72020 157.46
0007608 7053841518 NW NW 31 20 16 Chlorine Booster 501-503-72020 21.92 0007608 7053841131 SW Crn Gale & Derrick Wtr Mtr 501-503-72020 9.86 0007608 7053841171 SW SW 7 20 15 Booster Station 501-503-72020 287.27 0007608 7053841036 NE SW 26 19 15 Booster Station 501-503-72020 3,222.18 0007608 7053841526 25034 Palmer Ave 501-503-72020 44,976.99 0007608 7053841615 SW SW SW 18 20 16 Reservoir 501-503-72020 31.55 0007608 7053841979 City Yard 501-508-72020 184.83
0007608 7053841697 Baker Alley 502-510-72020 12.47
0007608 7053841066 NE Crn Harvard & College 502-510-72020 39.10 0007608 7053841466 Fres Alley Tyler & Polk 502-510-72020 128.36 0007608 7053841243 Pine Alley 502-510-72020 107.88
0007608 7053841123 Cherry Ln 502-510-72020 105.75
0007608 7053841102 N end of Malple St 502-510-72020 65.91 0007608 7053841657 Behind 595 Roosevelt Alley Light 502-510-72020 69.92 0007608 7053841361 Alley S Pleasant & E Warthan 502-510-72020 72.66 0007608 7053841783 California Alley 502-510-72020 87.50 0007608 7053841358 College Alley S Side Cat Pro 502-510-72020 87.67 0007608 7053841574 Coalinga Alley Madison & Mont 502-510-72020 77.02 0007608 7053841312 Thompson Btwn Valley & Polk 502-510-72020 62.24 0007608 7053841979 City Yard 502-510-72020 184.83
0007608 7052100780 NE SE 33 20 15 WWP 503-520-72020 13,660.03 0007608 7056603692 SE 33 20 15 WWP 503-520-72020 3,079.76 0007608 7053841367 Sewer Lift Station Kim 503-521-72020 50.62 0007608 7053841845 Sewer Lift Station Polk 503-521-72020 142.90 0007608 7053841194 Sewer Lift Pump Echo 503-521-72020 324.85 0007608 7053841328 Sewer Lift Pump P/L 503-521-72020 141.11 0007608 7053841979 City Yard 503-521-72020 184.83
74541 3/21/2024 PG&E Payment Processing Center 12,374.56 1708 98050-022924 03/24 PW Gas TransmissionVolumetric 502-510-80020 3,462.96 98050-022924 03/24 PW Gas Transmission=Reservation Feb 2024 502-510-80020 8,911.60 74542 3/21/2024 Phillips Electric, LLC 02664 4,358.06
INV0463 03/24 WP Basin #1 Repairs-February 2024 501-503-84020 4,358.06 74543 3/21/2024 Price Paige & Company, Certified Public Accountan 02726 ts, LLP 1,705.00 32786 2/24 FIN Additional Consulting Services 101-406-88030 255.75 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 20 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
32786 2/24 FIN Additional Consulting Services 107-422-88030 85.25 32786 2/24 FIN Additional Consulting Services 501-406-88030 511.50 32786 2/24 FIN Additional Consulting Services 502-406-88030 426.25 32786 2/24 FIN Additional Consulting Services 503-406-88030 323.95 32786 2/24 FIN Additional Consulting Services 504-406-88030 17.05 32786 2/24 FIN Additional Consulting Services 820-610-88030 85.25 74544 3/21/2024 ROGER SCHINDLER 02810 582.68
05453 03/24 PW Enterprise Solar Night Rebar Tube 110-424-72021 582.68 74545 3/21/2024 Self Help Enterprises 1821 15,193.57
30 1/24 ADMIN 23/24 CDBG CV2 & Grant Fees 303-405-88117 14,959.57 COLADM Feb-24 2/24 Loan Servicing Fees 815-609-88100 234.00 74546 3/21/2024 Sentry Equipment Corporation 1,981.77 02750 239239 03/24 WP New Gear Motor 501-503-84020 1,981.77
74547 3/21/2024 Shell Energy North American (US), LP 263,739.19 1830 3758891 03/24 PW Natural Gas Delivery-February 2024 502-510-80030 263,739.19 74548 3/21/2024 TeamCalifornia Economic Development Corporation 20 02640 0.00 3119 2/24 ADMIN World AG Expo Both Particiption 101-405-76010 200.00 74549 3/21/2024 Tri City Engineering 1935 1,242.50
2770-55 03/24 PW ROW Consultanting Work 107-422-88100 1,102.50 2770-55 03/24 WWP Storm Drain Master Plan 503-520-88100 140.00 74550 3/21/2024 US Bank Corporate Payment Center 11,469.61 1944 CC USBCDMAR24-01 2/24 CD ZOOM - Monthly Subscription 101-404-86030 14.99 USBCDMAR24-01 2/24 CD Adobe Illustrator 101-404-86030 43.98 USBCDMAR24-01 2/24 CD Adobe Acrobat Subscription for Kristi 101-404-86030 2.59 USBCDMAR24-01 3/24 CD FCC - NOE UnWired Fiber Project 101-404-86500 51.18 USBCDMAR24-01 3/24 PW EB 2024 Spring Policy ConferenceLarry/Sea 107-422-86010 550.00 USBCDMAR24-01 2/24 PW Survey Monkey - Monthly Subscription 107-422-86030 99.00 USBCDMAR24-01 2/24 WP Adobe Illustrator 501-503-86030 43.98 USBCDMAR24-01 2/24 WP Adobe Acrobat Subscription for Kristi 501-503-86030 2.60 USBCDMAR24-01 3/24 PW Anatum GeoMobile Solutions EOS Battery 501-508-70140 22.82 USBCDMAR24-01 2/24 PW Adobe Illustrator 501-508-86030 43.98 USBCDMAR24-01 2/24 PW Adobe Acrobat Subscription for Kristi 501-508-86030 2.60 USBCDMAR24-01 3/24 PW Anatum GeoMobile Solutions EOS Battery 502-510-70140 22.82 USBCDMAR24-01 2/24 PW Adobe Illustrator 502-510-86030 43.98 USBCDMAR24-01 2/24 PW Adobe Acrobat Subscription for Kristi 502-510-86030 2.60 USBCDMAR24-01 2/24 WWP Adobe Illustrator 503-520-86030 43.98 USBCDMAR24-01 3/24 PW Anatum GeoMobile Solutions EOS Battery 503-521-70140 22.82 USBCDMAR24-01 2/24 PW Adobe Acrobat Subscription for Kristi 503-521-86030 2.60 USBCDMAR24-01 2/24 PW Adobe Illustrator 503-521-86030 43.98 USBCMMAR24-01 3/24 CC Batteries 101-401-70010 2.81
USBCMMAR24-01 2/24 CC Replacement Keyboard Drawer - 50% 101-401-70010 41.82 USBCMMAR24-01 2/24 CC ICSC @ Monterey Registration - Ramirez 101-401-86010 625.00 USBCMMAR24-01 2/24 CC Microsoft 365 Subscription - CC Laptop 101-401-86030 69.99 USBCMMAR24-01 3/24 CD Batteries 101-404-70010 2.81
USBCMMAR24-01 3/24 ADMIN Batteries 101-405-70010 2.81
USBCMMAR24-01 2/24 ADMIN Replacement Keyboard Drawer - 50% 101-405-70010 41.83 USBCMMAR24-01 3/24 ADMIN Tablecloth for ICSC @ Monterey Booth 101-405-76010 20.03 USBCMMAR24-01 2/24 CC ICSC @ Monterey - Booth Rental 101-405-76010 535.28 USBCMMAR24-01 2/24 ADMIN Table Runner with City Logo 101-405-76010 386.70 USBCMMAR24-01 3/24 ADMIN Chief's Breakfast 101-405-86010 15.25 USBCMMAR24-01 3/24 ADMIN Lunch Meeting with CM & Treasurer 101-405-86010 35.25 USBCMMAR24-01 2/24 ADMIN Chief's Breakfast 101-405-86010 12.55 USBCMMAR24-01 3/24 HR Batteries 101-408-70010 1.43
USBCMMAR24-01 3/24 PW Batteries 107-422-70010 0.62
USBCMMAR24-01 3/24 FD Batteries 117-416-70010 0.34
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 21 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
USBCMMAR24-01 3/24 FIN Batteries 501-406-70010 0.11
USBCMMAR24-01 3/24 WP Batteries 501-503-70010 0.73
USBCMMAR24-01 3/24 PW Batteries 501-508-70010 0.76
USBCMMAR24-01 3/24 FIN Batteries 502-406-70010 0.11
USBCMMAR24-01 3/24 PW Batteries 502-510-70010 0.76
USBCMMAR24-01 3/24 FIN Batteries 503-406-70010 0.04
USBCMMAR24-01 3/24 WWP Batteries 503-520-70010 0.08
USBCMMAR24-01 3/24 PW Batteries 503-521-70010 0.59
USBCMMAR24-01 3/24 FIN Batteries 504-406-70010 0.01
USBCMMAR24-01 3/24 RDA Batteries 820-610-70010 0.03
USBFD-JAN2024-01 01/24 FD CA Training Oficers-Annual DDL Conferenc 101-416-75030 999.00 USBFD-JAN2024-01 01/24 FD Harris Ranch-Command Staff Meeting 101-416-86010 100.85 USBFD-JAN2024-02 01/24 FD Event Bright-Solving Arson Crimes-Veliz 101-416-75030 129.89 USBFD-JAN2024-02 01/24 FD Event Bright-Solving Arson Crimes-Justin 101-416-75030 129.89 USBFD-JAN2024-02 01/24 FD EMS-EMS-Medic Renewal-Hein 117-416-86040 250.00 USBFD-JAN2024-02 01/24 FD EMS Central Valley Med-ACLS Renewal-Hei 117-416-86040 110.00 USBFD-JAN2024-02 01/24 FD EMS Dept Public Health-EMT Recert-Veliz 117-416-86040 82.00 USBFD-JAN2024-03 01/24 FD EMS CompX Security-Narcotics Locks 117-416-75000 65.25 USBFD-JAN2024-03 01/24 FD Educational Health-CPR Card-Rodriguez 117-416-86040 11.00 USBFD-JAN2024-03 01/24 FD EMS-Central Valley Med-ACLS Renewal-Ja 117-416-86040 110.00 USBFD-JAN2024-03 01/24 FD Educational Health-CPR Card-Jones 117-416-86040 11.00 USBFD-JAN2024-03 01/24 FD Educational Health-CPR Card-Trujillo 117-416-86040 11.00 USBFD-JAN2024-03 01/24 FD Educational Health-First Aid Card-Ramsey 117-416-86040 25.00 USB-FD-JAN2024-03 01/24 FD Red Helmet-ICS 300 101-416-75030 300.00 USB-FD-JAN2024-03 01/24 FD CA Training Officers-Annual Symposium 101-416-75030 552.00 USB-FD-JAN2024-03 01/24 FD Expedia- Training Lodging-Basulto 101-416-75030 602.82 USB-FD-JAN2024-03 01/24 FD EMS EducaƟonal Health-CPR AED Card-Day 117-416-86040 25.00 USBFINMAR24-01 2/24 FIN CSMFO - Budgeting Webinar 101-406-86010 30.00 USBFINMAR24-01 2/24 FIN CSMFO - Budgeting Webinar 107-422-86010 10.00 USBFINMAR24-01 2/24 FIN CSMFO - Budgeting Webinar 501-406-86010 60.00 USBFINMAR24-01 2/24 FIN CSMFO - Budgeting Webinar 502-406-86010 50.00 USBFINMAR24-01 2/24 FIN CSMFO - Budgeting Webinar 503-406-86010 38.00 USBFINMAR24-01 2/24 FIN CSMFO - Budgeting Webinar 504-406-86010 2.00 USBFINMAR24-01 2/24 FIN CSMFO - Budgeting Webinar 820-610-86010 10.00 USBPDMAR24-01 2/24 PD Chevron - Fuel 101-413-70160 53.85 USBPDMAR24-01 2/24 PD Gun Mag Warehouse - Magazines 101-413-70440 265.61 USBPDMAR24-01 2/24 PD Coalinga Hardware - Range Supplies 101-413-70440 80.71 USBPDMAR24-01 3/24 PD Peerless Network - Phones 101-413-72030 228.26 USBPDMAR24-01 2/24 PD Lake Natoma Inn - Training 101-413-86010 427.60 USBPDMAR24-01 2/24 PD IACP - Membership 101-413-86030 190.00 USBPDMAR24-01 2/24 PD CPCA - Membership 101-413-86030 150.00 USBPDMAR24-01 2/24 PD JourneyTeam - Microsoft Program 101-413-88040 166.00 USBPDMAR24-02 2/24 CC GoTo Phone - City Wide 101-401-72030 104.26 USBPDMAR24-02 2/24 CD GoTo Phone - City Wide 101-404-72030 41.71 USBPDMAR24-02 2/24 CM GoTo Phone - City Wide 101-405-72030 104.27 USBPDMAR24-02 2/24 FIN GoTo Phone - City Wide 101-406-72030 5.59 USBPDMAR24-02 2/24 HR GoTo Phone - City Wide 101-408-72030 21.27 USBPDMAR24-02 2/24 PD GoTo Phone - City Wide 101-413-72030 479.62 USBPDMAR24-02 2/24 PD Cafe 101 - Chief's Breakfast 101-413-86010 12.64 USBPDMAR24-02 2/24 AC GoTo Phone - City Wide 101-415-72030 41.71 USBPDMAR24-02 2/24 FD GoTo Phone - City Wide 101-416-72030 479.66 USBPDMAR24-02 2/24 HR GoTo Phone - City Wide 107-422-72030 0.83 USBPDMAR24-02 2/24 PW GoTo Phone - City Wide 107-422-72030 6.28 USBPDMAR24-02 2/24 HR GoTo Phone - City Wide 117-416-72030 5.00 USBPDMAR24-02 2/24 HR GoTo Phone - City Wide 501-406-72030 1.67 USBPDMAR24-02 2/24 FIN GoTo Phone - City Wide 501-406-72030 75.07 USBPDMAR24-02 2/24 HR GoTo Phone - City Wide 501-503-72030 2.50 USBPDMAR24-02 2/24 PW GoTo Phone - City Wide 501-503-72030 23.77 USBPDMAR24-02 2/24 PW GoTo Phone - City Wide 501-508-72030 23.77 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 22 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
USBPDMAR24-02 2/24 HR GoTo Phone - City Wide 501-508-72030 2.92 USBPDMAR24-02 2/24 FIN GoTo Phone - City Wide 502-406-72030 65.69 USBPDMAR24-02 2/24 HR GoTo Phone - City Wide 502-406-72030 1.67 USBPDMAR24-02 2/24 HR GoTo Phone - City Wide 502-510-72030 2.92 USBPDMAR24-02 2/24 PW GoTo Phone - City Wide 502-510-72030 23.77 USBPDMAR24-02 2/24 FIN GoTo Phone - City Wide 503-406-72030 37.53 USBPDMAR24-02 2/24 HR GoTo Phone - City Wide 503-406-72030 0.63 USBPDMAR24-02 2/24 HR GoTo Phone - City Wide 503-520-72030 1.25 USBPDMAR24-02 2/24 PW GoTo Phone - City Wide 503-520-72030 23.77 USBPDMAR24-02 2/24 HR GoTo Phone - City Wide 503-521-72030 0.42 USBPDMAR24-02 2/24 PW GoTo Phone - City Wide 503-521-72030 23.77 USBPDMAR24-02 2/24 FIN GoTo Phone - City Wide 504-406-72030 3.75 USBPDMAR24-02 2/24 HR GoTo Phone - City Wide 504-406-72030 0.21 USBPDMAR24-02 2/24 HR GoTo Phone - City Wide 820-610-72030 0.42 USBPWMAR24-01 2/24 PW White Board for Training Room 501-508-98030 581.38 USBPWMAR24-01 2/24 PW White Board for Training Room 502-510-98030 581.38 USBWPMAR24-01 2/24 WP Hydrobuilder - Air Release 501-503-70140 422.13 USBWPMAR24-01 2/24 WP Mouser Electronics - 100 MA Fuses 501-503-70140 45.61 USBWPMAR24-01 2/24 WP Amazon - Wheels for Roll Gate 501-508-84030 85.80 74558 3/21/2024 USABluebook 1964 972.06
INV00268712 02/24 WP New Transmitters 501-503-70140 972.06 74559 3/21/2024 West Hills Oil, Inc. 1993 1,787.75
79487 2/24 ADMIN Fuel for February 2024 101-405-70160 68.27 79490 02/24 WP Fuel for February 2024 501-503-70160 668.39 79490 02/24 WWP Fuel for February 2024 503-520-70160 1,051.09 74560 3/21/2024 Westside Supply 1997 54.00
W240229 02/24 WP Cylinder Rental-February 2024 501-503-82030 36.00 WW240229 02/24 WWP Cylinder Rental-February 2024 503-520-82030 18.00 74561 3/21/2024 Willdan Finan 2001 cial Services 1,330.00 010-57016 12/23 PW User Fee CPI Adjustment for the COC 140-422-98660 985.00 010-57217 1/24 PW User Fee CPI Adjustment for the COC 140-422-98660 345.00 74562 3/21/2024 Wolseley Investments, Inc. Ferguson Enterprises, 1362 Inc. 1423 2,602.58 1846022 03/24 WP New 6" Water Valves 501-503-70140 2,602.58 74563 3/21/2024 YASMIN GONZALEZ 02841 51.72
TR20738 03/24 Lemoore Software Assistance Mileage 101-406-86010 7.76 TR20738 03/24 Lemoore Software Assistance Mileage 501-406-86010 18.10 TR20738 03/24 Lemoore Software Assistance Mileage 502-406-86010 15.52 TR20738 03/24 Lemoore Software Assistance Mileage 503-406-86010 9.83 TR20738 03/24 Lemoore Software Assistance Mileage 504-406-86010 0.51 74564 3/28/2024 Abbey Door Services 1009 4,990.00
14487 03/24 FD Apparatus Bay Main Door Repaiirs 101-416-84030 4,990.00 74565 3/28/2024 American Office Solutions, LLC 330.16 02386 22055 02/24 IT Backup-March 2024 101-416-88040 165.08
22262 03/24 FD IT Backup-April 2024 101-416-88040 165.08 74566 3/28/2024 AVIVE SOLUTIONS INC. 02842 3,226.64
INV1093 08/23 EMS AEDS 117-416-75000 3,226.64
74567 3/28/2024 Bureau of Reclamation 312,754.90 1133
0007611 03/24 Water Estimate-May 2024 501-503-80010 26,558.00 0007612 03/24 Water Estimate-May 2024-Kern-Tulare 501-503-80010 237,648.00 0007613 03/24 CVPIA Restoration-February 2024 501-503-80010 4,158.40 0007614 03/24 Water Restoration-Kern-Tulare-February 2024 501-503-80010 52,888.00 0007615 03/24 Trinity PUD Assessment-February 2024 501-503-80010 24.00 0007616 03/24 Trinity-Kern-Tulare-February 2024 501-503-80010 660.00 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 23 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
CM0000617 03/24 Water Estimate May 2024 Credit Forward 501-503-80010 -9,181.50 74568 3/28/2024 Coalinga Hardware 1224 1,052.58
824081 03/24 FD Rust Remover 101-416-84030 13.64
824210 03/24 FD Brush Truck Supplies 101-416-98044 975.11 824269 03/24 FD Front Office Project Supplies 101-416-84050 63.83 74569 3/28/2024 Enterprise FM Trust 02667 2,666.22
FMR0196128 03/24 FD Vehicle Lease- Late Fee 101-416-98040 9.89 FMR0196128 03/24 FD Vehicle Lease 2022 F-150 101-416-98040 657.56 FMR0196128 03/24 FD Vehicle Lease 2022 F-150 101-416-98040 662.30 FMR0196128 03/24 FD Vehicle Lease- Late Fee 101-416-98040 9.86 FMR0196128 03/24 FD Vehicle Lease 2022 F-150 101-416-98040 662.30 FMR0196128 03/24 FD Vehicle Lease- Late Fee 101-416-98040 9.93 FMR0196128 03/24 FD Vehicle Lease 2022 Explorer 101-416-98040 654.38 74570 3/28/2024 Griswold, LaSalle, Cobb, Dowd, and Gin, LLP 6,125. 1450 04 3338 02/24 CC City Clerk City Attorney Fees 101-401-88010 24.17 3339 02/24 CC City Council Attorney Fees 101-401-88010 1,732.50 3340 02/24 CC City Manager City Attorney Fees 101-401-88010 356.25 3341 02/24 FIN City Attorney Fees 101-406-88010 163.48
3341 02/24 FIN City Attorney Fees 501-406-88010 79.72
3341 02/24 FIN City Attorney Fees 502-406-88010 69.75
3341 02/24 FIN City Attorney Fees 503-406-88010 39.86
3341 02/24 FIN City Attorney Fees 504-406-88010 3.98
3342 02/24 CC Labor Relations City Attorney Fees 101-401-88010 135.00 3343 02/24 Planning Depart City Attorney Fees 101-404-88100 660.83 3343 02/24 Planning Depart City Attorney Fees 501-503-88010 202.50 3343 02/24 Planning Depart City Attorney Fees 501-503-98471 101.25 3343 02/24 Planning Depart City Attorney Fees 501-508-98472 101.25 3343 02/24 Planning Depart City Attorney Fees 503-520-88010 2,454.50 74571 3/28/2024 Ju 1545 stin Milligan 224.00
TR20718 04/24 FD ESO Training Meals Advance 101-416-86010 224.00 74572 3/28/2024 Michee Baggett 02114 995.60
TR20701A 03/24 FD S-231 Engine Boss Class- Regi-Reimb 101-416-86010 260.00 TR20701A 03/24 FD S-231 Engine Boss Class-Lodging-- Reimb 101-416-86010 217.80 TR20705A 03/24 FD S-230 Crew Boss Class Regi Reimb 101-416-86010 300.00 TR20705A 03/24 FD S-230 Crew Boss Class-Lodging Reimb 101-416-86010 217.80 74573 3/28/2024 Mountain Valley Pest Control, Inc. 28.00 1661 113624 03/24 FD Pest Control Services 101-416-84050 28.00 74574 3/28/2024 O'Reilly Automotive, Inc. 1692 69.71
4316-478501 03/24 FD DEF Unit #256 101-416-70160 33.98
4316-478501 03/24 FD Charger Unit #E171 101-416-70440 35.73 74575 3/28/2024 San Luis & Delta-Mendota 27,725.29 1804 0007609 03/24 Water Estimate-April 2024 501-503-80010 17,346.60 0007610 03/24 Water Adjustment-February 2024 501-503-80010 39,288.69 CM0000616 03/24 Water Adjustment-February 2024-Credit 501-503-80010 -28,910.00 74579 3/28/2024 A 2 Z Towing 1002 110.00
004869 3/24 PD Vehicle Towed for Repairs 101-413-84060 110.00 74580 3/28/2024 Alberto Ramirez 02475 2,323.33
0007649 3/24 BLDG Additional Janitorial Duties - Mar 24 101-432-84030 123.33 0007650 3/24 BLDG Janitorial Services - Mar 24 101-432-84030 2,200.00 74581 3/28/2024 American Office Solutions, LLC 2,089.77 02386 22092 9/23 PD Access Control Project 105-413-70071 2,089.77 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 24 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
74582 3/28/2024 Aramark Services, Inc 1068 364.23
5031381675 3/24 PD Jail Blankets Cleaning Services W3/20 101-413-70380 364.23 74583 3/28/2024 AT&T 1079 31.57
0007645 3/24 PW Lift Station (238 851-0691 691 6) 503-521-72030 31.57 74584 3/28/2024 AT&T 1078 159.79
0007647 3/24 PD Internet Service (125125740) 101-413-72030 159.79 74585 3/28/2024 AT&T Corp. 02546 144.90
240600872 3/24 PD Internet Service (50000002334) 101-413-72030 144.90 74586 3/28/2024 Beast Group, LLC 02724 2,396.24
7617 3/24 PD Sig Sauer & Holosun Technologies - Diaz 101-413-98040 1,198.12 7618 3/24 PD Sig Sauer & Holosun Technologies - Navarre 101-413-98040 1,198.12 74587 3/28/2024 Billingsley Tire Service 1112 111.18
288759 2/24 PD Oil Change for 21 Ford 101-413-84060 81.18 289917 3/24 PD Tire Repair for #C15 101-413-84060 30.00 74588 3/28/2024 Blais & Associates, Inc. 1115 7,273.50
BA_7091_2024 3/24 WP Grant Svcs for DWR Drought 501-503-98471 929.50 BA_7091_2024 3/24 PW Grant Svcs for DWR Drought 501-508-98472 929.50 BA_7092_2024 3/24 PW ATP Cycle 7 Grant Support Svcs 107-422-88130 2,950.00 BA_7166_2024 3/24 PW Grant Research & Support - Feb 2024 501-508-88130 821.50 BA_7166_2024 3/24 PW Grant Research & Support - Feb 2024 502-510-88130 821.50 BA_7166_2024 3/24 PW Grant Research & Support - Feb 2024 503-521-88130 821.50 74589 3/28/2024 Boot Barn 02020 168.91
INV00353505 3/24 PW Boots - Castro 101-440-62080 168.91 74590 3/28/2024 Coalinga Hardware 1224 125.18
824025 3/24 PD Dog Food 101-413-92211 48.65
824391 3/24 PW Concrete for Street Sign 107-422-70130 24.81 824392 3/24 PW Fasteners for Street Sign 107-422-70130 1.04 824458 3/24 FD Training Center Supplies 101-416-70050 50.68 74591 3/28/2024 Dana Safety Supply 02581 519.47
876404 10/23 FD Siren AMP Repairs for #251 117-416-84060 418.93 880800-A 11/23 FD Single Unit Conversion Kit 117-416-84060 100.54 74592 3/28/2024 Department of Justice 1288 955.00
717908 3/24 PD Livescans 101-413-88100 955.00
74593 3/28/2024 Department of Justice 1288 105.00
723668 3/24 PD Blood Alcohol Analysis 101-413-88080 105.00 74594 3/28/2024 Department of Justice 1288 676.50
724514 3/24 PD CLETS Services (Oct, Nov, Dec 2023) 101-413-88100 676.50 74595 3/28/2024 Elecsys International, LLC 130.00 02289 SIP-E193530 3/24 PW Rectifier Cell Data - March 2024 502-510-72030 130.00 74596 3/28/2024 Emile Diaz De Leon 02231 85.26
0007648 3/24 FD Meal Reimb - E. Diaz de Leon 117-416-75010 85.26 74597 3/28/2024 Grainger 1445 152.58
9056981229 3/24 PW Web Sling for Solar Light Install 107-422-70140 152.58 74598 3/28/2024 Home Depot Credit Services 318.90 1474
44953 2/24 PW Trash Bags 101-440-84050 239.39
44953 2/24 PW Cleaning Supplies 501-508-84030 18.02
44953 2/24 PW Spray Bottles & Soap for Leak Testing 502-510-70140 25.47 44953 2/24 PW Cleaning Supplies 502-510-84030 18.01
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 25 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
44953 2/24 PW Cleaning Supplies 503-521-84030 18.01
74599 3/28/2024 Industrial Electrical Co. 15,696.37 1490 PI-073045 3/24 PW Pump Rebuild on Sandalwood Lift Station 503-521-84020 15,696.37 74600 3/28/2024 Liebert Cassidy Whitmore 8,213.00 1592
259504 1/24 FD ERMA Investigation/Advice 101-416-88020 1,312.00 261306 1/24 FD ERMA Investigation/Advice 101-416-88020 1,450.50 261307 1/24 FD ERMA Investigation/Advice 101-416-88020 2,047.50 262525 2/24 FD ERMA Investigation/Advice 101-416-88020 3,403.00 74601 3/28/2024 Life Assist, Inc. 1593 53.50
1416343 3/24 FD Medical Supplies 117-416-75000 53.50
74602 3/28/2024 Moreno's Plumbing 1655 282.74
003524 3/24 BLDG Repalce Spout for Tub 101-435-84030 282.74 74603 3/28/2024 Mountain Valley Pest Control, Inc. 169.00 1661 113622 3/24 BLDG Pest Control Service 101-435-84030 50.00 113623 3/24 PW Pest Control Services 503-521-84030 35.00 113626 3/24 BLDG Pest Control Service 101-432-84030 28.00 113627 3/24 PD Pest Control Service 101-413-88100 28.00 113627 3/24 BLDG Pest Control Service 101-432-84030 28.00 74604 3/28/2024 ODP Business Solutions, LLC 126.46 02615 356763571001 3/24 CC Kleenex, Soap, Sticky Notes & Stapler 101-401-70010 9.55 356763571001 3/24 CD Kleenex, Soap, Sticky Notes & Stapler 101-404-70010 9.55 356763571001 3/24 ADMIN Kleenex, Soap, Sticky Notes & Stapler 101-405-70010 17.22 356763571001 3/24 FIN Kleenex, Soap 101-406-70010 3.34
356763571001 3/24 HR Kleenex, Soap, Sticky Notes & Stapler 101-408-70010 4.87 356763571001 3/24 PW Kleenex, Soap, Sticky Notes & Stapler 107-422-70010 2.11 356763571001 3/24 FD Kleenex, Soap, Sticky Notes & Stapler 117-416-70010 3.06 356763571001 3/24 FIN Kleenex, Soap, Sticky Notes & Stapler 501-406-70010 0.38 356763571001 3/24 WP Kleenex, Soap, Sticky Notes & Stapler 501-503-70010 2.48 356763571001 3/24 PW Kleenex, Soap, Sticky Notes & Stapler 501-508-70010 2.58 356763571001 3/24 FIN Kleenex, Soap, Sticky Notes & Stapler 502-406-70010 0.38 356763571001 3/24 PW Kleenex, Soap, Sticky Notes & Stapler 502-510-70010 2.58 356763571001 3/24 FIN Kleenex, Soap, Sticky Notes & Stapler 503-406-70010 0.14 356763571001 3/24 WWP Kleenex, Soap, Sticky Notes & Stapler 503-520-70010 0.29 356763571001 3/24 PW Kleenex, Soap, Sticky Notes & Stapler 503-521-70010 0.10 356763571001 3/24 FIN Kleenex, Soap, Sticky Notes & Stapler 504-406-70010 0.05 356763571001 3/24 RDA Kleenex, Soap, Sticky Notes & Stapler 820-610-70010 0.10 359205049001 3/24 PD Office Supplies 101-413-70010 67.68 74606 3/28/2024 O'Reilly Automotive, Inc. 1692 377.79
4316-479776 3/24 FD Maintenance Service for #M256 117-416-84060 36.57 4316-479851 3/24 PW Batteries for Truck #26 501-508-84060 113.74 4316-479851 3/24 PW Batteries for Truck #26 502-510-84060 113.74 4316-479851 3/24 PW Batteries for Truck #26 503-521-84060 113.74 74607 3/28/2024 Pace Supply Corp. 02554 2,323.39
199042701 3/24 PW Water Parts - Fittings 501-508-70140 1,224.81 199351018 3/24 PW Tracer Wire & Parts for 6" Water Main 501-508-70140 1,098.58 74608 3/28/2024 PG&E 1533-5 1722 60.93
0007642 7053841177 300 Coalinga Plaza PFP 1/29-2/27/24 101-440-72011 13.23 0007642 7053841177 300 Coalinga Plaza PFP ECT Adjustment 101-440-72011 -103.69 0007642 7053841177 300 Coalinga Plaza PFP 8/30-9/26/23 101-440-72011 9.20 0007642 7053841177 300 Coalinga Plaza PFP 9/27-10/26/23 101-440-72011 84.96 0007642 7053841177 300 Coalinga Plaza PFP 8/1-8/29/23 101-440-72011 9.53 0007642 7053841177 300 Coalinga Plaza PFP 11/29-12/27/23 101-440-72011 12.13 0007642 7053841177 300 Coalinga Plaza PFP 10/27-11/28/23 101-440-72011 21.77 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 26 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
0007642 7053841177 300 Coalinga Plaza PFP 12/28/23-1/28/ 101-440-72011 13.80 74609 3/28/2024 PTS Communications Inc 02637 100.00
2119812 3/24 PD 911 System Operational - February 2024 101-413-88100 100.00 74610 3/28/2024 Raymond Cabral 02245 225.00
0007643 1/24 WP D3 & T2 Application Fees Reimb - R. Cabral 501-503-86010 65.00 0007643 1/24 PW D3 & T2 Application Fees Reimb - R. Cabral 501-508-86010 100.00 0007644 3/24 WP T2 Certificate Reimb - R. Cabral 501-503-86032 60.00 74611 3/28/2024 Save Mart Supermarkets 1810 6.74
0007651 3/24 CC Breakroom Supplies 101-401-70010 -0.87
0007651 3/24 CC Breakroom Supplies 101-401-70010 -2.02
0007651 3/24 CC Breakroom Supplies 101-401-70010 4.00
0007651 3/24 CD Breakroom Supplies 101-404-70010 -0.87
0007651 3/24 CD Breakroom Supplies 101-404-70010 4.00
0007651 3/24 CD Breakroom Supplies 101-404-70010 -2.02
0007651 3/24 ADMIN Breakroom Supplies 101-405-70010 -0.87 0007651 3/24 ADMIN Breakroom Supplies 101-405-70010 -2.02 0007651 3/24 ADMIN Breakroom Supplies 101-405-70010 4.00 0007651 3/24 FIN Breakroom Supplies 101-406-70010 4.00
0007651 3/24 FIN Breakroom Supplies 101-406-70010 -2.02 0007651 3/24 FIN Breakroom Supplies 101-406-70010 -0.87 0007651 3/24 HR Breakroom Supplies 101-408-70010 -1.02
0007651 3/24 HR Breakroom Supplies 101-408-70010 2.05
0007651 3/24 HR Breakroom Supplies 101-408-70010 -0.44
0007651 3/24 PW Breakroom Supplies 107-422-70010 -0.44
0007651 3/24 PW Breakroom Supplies 107-422-70010 0.88
0007651 3/24 PW Breakroom Supplies 107-422-70010 -0.19
0007651 3/24 FD Breakroom Supplies 117-416-70010 0.48
0007651 3/24 FD Breakroom Supplies 117-416-70010 -0.24
0007651 3/24 FD Breakroom Supplies 117-416-70010 -0.10
0007651 3/24 FIN Breakroom Supplies 501-406-70010 -0.08 0007651 3/24 FIN Breakroom Supplies 501-406-70010 -0.03 0007651 3/24 FIN Breakroom Supplies 501-406-70010 0.16
0007651 3/24 WP Breakroom Supplies 501-503-70010 -0.23
0007651 3/24 WP Breakroom Supplies 501-503-70010 -0.53
0007651 3/24 WP Breakroom Supplies 501-503-70010 1.05
0007651 3/24 HR Breakroom Supplies 501-508-70010 -0.24
0007651 3/24 PW Breakroom Supplies 501-508-70010 1.09
0007651 3/24 PW Breakroom Supplies 501-508-70010 -0.54
0007651 3/24 FIN Breakroom Supplies 502-406-70010 0.16
0007651 3/24 FIN Breakroom Supplies 502-406-70010 -0.08 0007651 3/24 FIN Breakroom Supplies 502-406-70010 -0.02 0007651 3/24 PW Breakroom Supplies 502-510-70010 -0.54
0007651 3/24 PW Breakroom Supplies 502-510-70010 1.09
0007651 3/24 PW Breakroom Supplies 502-510-70010 -0.24
0007651 3/24 FIN Breakroom Supplies 503-406-70010 -0.01 0007651 3/24 FIN Breakroom Supplies 503-406-70010 -0.03 0007651 3/24 FIN Breakroom Supplies 503-406-70010 0.06
0007651 3/24 WWP Breakroom Supplies 503-520-70010 0.93
0007651 3/24 WWP Breakroom Supplies 503-520-70010 -0.46 0007651 3/24 WWP Breakroom Supplies 503-520-70010 -0.21 0007651 3/24 PW Breakroom Supplies 503-521-70010 -0.01
0007651 3/24 PW Breakroom Supplies 503-521-70010 0.04
0007651 3/24 PW Breakroom Supplies 503-521-70010 -0.02
0007651 3/24 FIN Breakroom Supplies 504-406-70010 0.02
0007651 3/24 FIN Breakroom Supplies 504-406-70010 -0.01 0007651 3/24 FIN Breakroom Supplies 504-406-70010 -0.01 0007651 3/24 RDA Breakroom Supplies 820-610-70010 0.04
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 27 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
0007651 3/24 RDA Breakroom Supplies 820-610-70010 -0.02 0007651 3/24 RDA Breakroom Supplies 820-610-70010 -0.01 74615 3/28/2024 Sequoia Equipment Co., Inc. 650.08 1823 001-125778 3/24 WWP Backhoe Tire Repair #77 503-520-84020 650.08 74616 3/28/2024 Sparkletts 1858 257.98
9689215 022924 3/24 BLDG Water Delivery 101-432-72010 148.57 9689215 022924 3/24 PW Water Delivery 502-510-70440 54.70 9689215 022924 3/24 PW Water Delivery 503-521-70440 54.71 74617 3/28/2024 Stoney's Sand & Gravel LLC 4,075.74 02702 136700 3/24 PW Cold Mix for Patching 107-422-70130 4,075.74 74618 3/28/2024 SWRCB 1886 100.00
0007646 3/24 PW D3 Examination Fee - Robles 501-508-86010 100.00 74619 3/28/2024 Tim Braly 1923 521.08
616023 12/23 PD Tikka Rifle - Fairbanks 101-413-98040 521.08 74620 3/28/2024 West Hills Oil, Inc. 1993 5,246.01
79721 3/24 PD Fuel for February 2024 101-413-70160 5,246.01 74621 3/28/2024 Wittman Enterprises, LLC 2,529.81 2002
2402019 3/27 FD Ambulance Billing Fee for February 2024 117-416-75040 2,529.81 74622 3/28/2024 WL Constructio 02270 n Supply, Inc. 1,332.46 33808 3/24 PW Saw Blades 501-508-70140 1,332.46
DFT0005657 3/1/2024 AFLAC Group Insurance 1025 634.27
0007414 AFLAC After Tax 950-000-34600 634.27
DFT0005658 3/1/2024 AFLAC Gr 1025 oup Insurance 1,806.97 0007415 AFLAC Pre Tax 950-000-34600 1,806.97
DFT0005659 3/1/2024 Blue Shiel 02211 d of California 13,705.52 0007416 Blue Shield HMO 950-000-32200 13,705.52
DFT0005660 3/1/2024 Blue Shiel 02211 d of California 7,058.49 0007417 Blue Shield HMO - Fire 950-000-32200 7,058.49
DFT0005661 3/1/2024 Blue Shiel 02211 d of California 2,313.05 0007418 Blue Shield HMO - Non-Safety 950-000-32200 2,313.05 DFT0005662 3/1/2024 Blue Shiel 02211 d of California 11,907.46 0007419 Blue Shield HMO - Police 950-000-32200 11,907.46 DFT0005663 3/1/2024 Blue Shiel 02211 d of California 22,268.38 0007420 Blue Shield PPO 950-000-32200 22,268.38
DFT0005664 3/1/2024 Blue Shiel 02211 d of California 1,435.87 0007421 Blue Shield PPO - City Manager 950-000-32200 1,435.87 DFT0005665 3/1/2024 Blue Shiel 02211 d of California 12,113.18 0007422 Blue Shield PPO - Fire 950-000-32200 12,113.18
DFT0005666 3/1/2024 Blue Shiel 02211 d of California 2,602.23 0007423 Blue Shield PPO - Non-Safety 950-000-32200 2,602.23 DFT0005667 3/1/2024 Blue Shiel 02211 d of California 2,092.00 0007424 Blue Shield PPO - Police 950-000-32200 2,092.00 DFT0005668 3/1/2024 City of Coalinga 1207 38.46
0007426 Dependent Care-Health Equity 950-000-34500 38.46 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 28 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
DFT0005669 3/1/2024 New York Life Insurance 02043 990.57 0007445 New York Life Insurance 950-000-32400 990.57
DFT0005670 3/1/2024 City of Coalinga 1207 423.07
0007451 Unreimbursed Medical 950-000-34500 423.07
DFT0005671 3/1/2024 Newport Trust Company 1677 90.00
0007479 457 Newport $$ General 950-000-32100 90.00
DFT0005672 3/1/2024 Newport Trust Company 1677 112.50
0007480 457 Newport $$ General 950-000-32100 112.50
DFT0005673 3/1/2024 Newport Trust Company 1677 404.91
0007481 457 Newport % General 950-000-32100 404.91
DFT0005674 3/1/2024 Newport Trust Company 1677 521.46
0007482 457 Newport % General 950-000-32100 521.46
DFT0005675 3/1/2024 Newport Trust Company 1677 403.94
0007483 457 Newport % General 950-000-32100 403.94
DFT0005676 3/1/2024 Newport Trust Company 1677 622.74
0007484 457 Newport % General 950-000-32100 622.74
DFT0005677 3/1/2024 Newport Trust Company 1677 220.38
0007485 457 Newport % General 950-000-32100 220.38
DFT0005678 3/1/2024 Newport Trust Company 1677 123.84
0007486 457 Newport % General 950-000-32100 123.84
DFT0005679 3/1/2024 Newport Trust Company 1677 957.15
0007487 457 Newport EE$/ER% 950-000-32100 957.15
DFT0005680 3/1/2024 Newport Trust Company 1677 917.38
0007488 457 Newport EE$/ER% 950-000-32100 917.38
DFT0005681 3/1/2024 California State Disbursement Unit 315.69 1869 0007491 SDU Fresno County DCSS 950-000-34010 315.69
DFT0005682 3/1/2024 California State Disbursement Unit 405.23 1869 0007492 SDU Fresno County DCSS 950-000-34010 405.23
DFT0005683 3/1/2024 California State Disbursement Unit 184.61 1869 0007493 SDU Fresno County DCSS 950-000-34010 184.61
DFT0005684 3/1/2024 SDI 02078 3,404.60
0007494 SDI 950-000-31500 3,404.60
DFT0005685 3/1/2024 SDI (Mgr) 02077 377.56
0007495 SDI Mgr 950-000-31500 377.56
DFT0005686 3/1/2024 Employment Development Dept. 11,505.98 1331 0007496 State W/H 950-000-31200 11,505.98
DFT0005687 3/1/2024 United States Treasury 77,128.50 1956 0007497 Fed W/H 950-000-31100 26,407.02
0007497 Social Security 950-000-31300 41,107.56
0007497 Medicare 950-000-31400 9,613.92
DFT0005688 3/1/2024 SDI 02078 16.50
0007498 SDI 950-000-31500 16.50
DFT0005689 3/1/2024 United States Treasury 1956 229.50
0007499 Social Security 950-000-31300 186.00
0007499 Medicare 950-000-31400 43.50
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 29 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
DFT0005690 3/1/2024 AFLAC Group Insurance 1025 -11.12
CM0000606 AFLAC Pre Tax 950-000-34600 -11.12
DFT0005691 3/1/2024 Blue Shield of California 02211 -462.61 CM0000607 Blue Shield HMO 950-000-32200 -462.61
DFT0005692 3/1/2024 Newport Trust Company -220.38 1677
CM0000611 457 Newport % General 950-000-32100 -220.38
DFT0005693 3/1/2024 SDI 02078 -26.15
CM0000612 SDI 950-000-31500 -26.15
DFT0005694 3/1/2024 Employment Development Dept. -63.43 1331 CM0000613 State W/H 950-000-31200 -63.43
DFT0005695 3/1/2024 United States Treasury 1956 -581.80 CM0000614 Fed W/H 950-000-31100 -209.96
CM0000614 Social Security 950-000-31300 -301.36
CM0000614 Medicare 950-000-31400 -70.48
DFT0005696 3/6/2024 AFLAC Group Insurance 1025 11.12
0007501 AFLAC Pre Tax 950-000-34600 11.12
DFT0005697 3/6/2024 Blue Shield of California 02211 462.61 0007502 Blue Shield HMO 950-000-32200 462.61
DFT0005698 3/6/2024 Newport Trust Company 1677 138.96
0007506 457 Newport % General 950-000-32100 138.96
DFT0005699 3/6/2024 SDI 02078 16.49
0007507 SDI 950-000-31500 16.49
DFT0005700 3/6/2024 Employment Development Dept. 22.40 1331 0007508 State W/H 950-000-31200 22.40
DFT0005701 3/6/2024 United States Treasury 1956 352.04
0007509 Fed W/H 950-000-31100 118.20
0007509 Social Security 950-000-31300 189.52
0007509 Medicare 950-000-31400 44.32
DFT0005702 3/6/2024 Blue Shield of California 02211 -925.22 CM0000615 Blue Shield HMO 950-000-32200 -925.22
DFT0005703 3/6/2024 SDI 02078 93.39
0007510 SDI 950-000-31500 93.39
DFT0005704 3/6/2024 Employment Development Dept. 560.37 1331 0007511 State W/H 950-000-31200 560.37
DFT0005705 3/6/2024 United States Treasury 1956 3,166.93 0007512 Fed W/H 950-000-31100 1,867.89
0007512 Social Security 950-000-31300 1,052.82
0007512 Medicare 950-000-31400 246.22
DFT0005706 3/6/2024 United States Treasury 1956 22.96
0007515 Social Security 950-000-31300 18.60
0007515 Medicare 950-000-31400 4.36
DFT0005707 3/8/2024 United States Treasury 1956 38.26
0007516 Social Security 950-000-31300 31.00
0007516 Medicare 950-000-31400 7.26
DFT0005710 3/15/2024 AFLAC Group Insurance 1025 634.27
0007521 AFLAC After Tax 950-000-34600 634.27
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 30 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
DFT0005711 3/15/2024 AFLAC Gr 1025 oup Insurance 1,743.59 0007522 AFLAC Pre Tax 950-000-34600 1,743.59
DFT0005712 3/15/2024 Blue Shiel 02211 d of California 16,112.58 0007523 Blue Shield HMO 950-000-32200 16,112.58
DFT0005713 3/15/2024 Blue Shiel 02211 d of California 7,058.49 0007524 Blue Shield HMO - Fire 950-000-32200 7,058.49
DFT0005714 3/15/2024 Blue Shiel 02211 d of California 2,313.05 0007525 Blue Shield HMO - Non-Safety 950-000-32200 2,313.05 DFT0005715 3/15/2024 Blue Shiel 02211 d of California 11,907.46 0007526 Blue Shield HMO - Police 950-000-32200 11,907.46 DFT0005716 3/15/2024 Blue Shiel 02211 d of California 22,268.38 0007527 Blue Shield PPO 950-000-32200 22,268.38
DFT0005717 3/15/2024 Blue Shiel 02211 d of California 1,435.87 0007528 Blue Shield PPO - City Manager 950-000-32200 1,435.87 DFT0005718 3/15/2024 Blue Shiel 02211 d of California 12,113.18 0007529 Blue Shield PPO - Fire 950-000-32200 12,113.18
DFT0005719 3/15/2024 Blue Shiel 02211 d of California 2,602.23 0007530 Blue Shield PPO - Non-Safety 950-000-32200 2,602.23 DFT0005720 3/15/2024 Blue Shiel 02211 d of California 2,092.00 0007531 Blue Shield PPO - Police 950-000-32200 2,092.00 DFT0005721 3/15/2024 City of Coalinga 1207 38.46
0007533 Dependent Care-Health Equity 950-000-34500 38.46 DFT0005722 3/15/2024 New York Life Insurance 02043 990.57 0007551 New York Life Insurance 950-000-32400 990.57
DFT0005723 3/15/2024 City of Coalinga 1207 423.07
0007557 Unreimbursed Medical 950-000-34500 423.07
DFT0005724 3/15/2024 Newport Trust Company 1677 90.00
0007585 457 Newport $$ General 950-000-32100 90.00
DFT0005725 3/15/2024 Newport Trust Company 1677 112.50
0007586 457 Newport $$ General 950-000-32100 112.50
DFT0005726 3/15/2024 Newport Trust Company 1677 404.91
0007587 457 Newport % General 950-000-32100 404.91
DFT0005727 3/15/2024 Newport Trust Company 1677 314.64
0007588 457 Newport % General 950-000-32100 314.64
DFT0005728 3/15/2024 Newport Trust Company 1677 653.03
0007589 457 Newport % General 950-000-32100 653.03
DFT0005729 3/15/2024 Newport Trust Company 1677 672.00
0007590 457 Newport % General 950-000-32100 672.00
DFT0005730 3/15/2024 Newport Trust Company 1677 123.84
0007591 457 Newport % General 950-000-32100 123.84
DFT0005731 3/15/2024 Newport Trust Company 1677 950.00
0007592 457 Newport EE$/ER% 950-000-32100 950.00
DFT0005732 3/15/2024 Newport Trust Company 1,695.51 1677 0007593 457 Newport EE$/ER% 950-000-32100 1,695.51
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 31 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
DFT0005733 3/15/2024 California State Disbursement Unit 315.69 1869 0007596 SDU Fresno County DCSS 950-000-34010 315.69
DFT0005734 3/15/2024 California State Disbursement Unit 405.23 1869 0007597 SDU Fresno County DCSS 950-000-34010 405.23
DFT0005735 3/15/2024 California State Disbursement Unit 184.61 1869 0007598 SDU Fresno County DCSS 950-000-34010 184.61
DFT0005736 3/15/2024 SDI 02078 3,397.88
0007599 SDI 950-000-31500 3,397.88
DFT0005737 3/15/2024 SDI (Mgr) 02077 359.59
0007600 SDI Mgr 950-000-31500 359.59
DFT0005738 3/15/2024 Employment Development Dept. 10,986.64 1331 0007601 State W/H 950-000-31200 10,986.64
DFT0005739 3/15/2024 United States Treasury 74,907.39 1956 0007602 Fed W/H 950-000-31100 24,553.25
0007602 Social Security 950-000-31300 40,809.90
0007602 Medicare 950-000-31400 9,544.24
DFT0005746 3/4/2024 Global Payments 02753 3,056.65
0007617 2024-02 CC Fees 7941 Counter Payments 501-406-92090 1,222.66 0007617 2024-02 CC Fees 7941 Counter Payments 502-406-92090 1,069.83 0007617 2024-02 CC Fees 7941 Counter Payments 503-406-92090 703.03 0007617 2024-02 CC Fees 7941 Counter Payments 504-406-92090 61.13 DFT0005747 3/4/2024 Global Payments 02753 18,759.55
0007618 2024-02 CC Fees 7945 Online Payments 501-406-92090 7,503.83 0007618 2024-02 CC Fees 7945 Online Payments 502-406-92090 6,565.84 0007618 2024-02 CC Fees 7945 Online Payments 503-406-92090 4,314.69 0007618 2024-02 CC Fees 7945 Online Payments 504-406-92090 375.19 DFT0005761 3/27/2024 SDI 02078 -9.11
CM0000618 SDI 950-000-31500 -9.11
DFT0005762 3/27/2024 Employment Development Dept. -39.49 1331 CM0000619 State W/H 950-000-31200 -39.49
DFT0005763 3/27/2024 United States Treasury 1956 -214.19 CM0000620 Fed W/H 950-000-31100 -87.43
CM0000620 Social Security 950-000-31300 -102.74
CM0000620 Medicare 950-000-31400 -24.02
DFT0005764 3/29/2024 AFLAC Group Insurance 1025 634.27
0007653 AFLAC After Tax 950-000-34600 634.27
DFT0005765 3/29/2024 AFLAC Gr 1025 oup Insurance 1,795.85 0007654 AFLAC Pre Tax 950-000-34600 1,795.85
DFT0005766 3/29/2024 Blue Shiel 02211 d of California 13,613.37 0007655 Blue Shield HMO 950-000-32200 13,613.37
DFT0005767 3/29/2024 Blue Shiel 02211 d of California 5,670.66 0007656 Blue Shield HMO - Fire 950-000-32200 5,670.66
DFT0005768 3/29/2024 Blue Shield of California 02211 925.22 0007657 Blue Shield HMO - Non-Safety 950-000-32200 925.22 DFT0005769 3/29/2024 Blue Shiel 02211 d of California 16,533.56 0007658 Blue Shield HMO - Police 950-000-32200 16,533.56 Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 32 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
DFT0005770 3/29/2024 Blue Shiel 02211 d of California 22,268.38 0007659 Blue Shield PPO 950-000-32200 22,268.38
DFT0005771 3/29/2024 Blue Shiel 02211 d of California 1,435.87 0007660 Blue Shield PPO - City Manager 950-000-32200 1,435.87 DFT0005772 3/29/2024 Blue Shiel 02211 d of California 12,113.18 0007661 Blue Shield PPO - Fire 950-000-32200 12,113.18
DFT0005773 3/29/2024 Blue Shiel 02211 d of California 1,578.22 0007662 Blue Shield PPO - Non-Safety 950-000-32200 1,578.22 DFT0005774 3/29/2024 Blue Shiel 02211 d of California 2,092.00 0007663 Blue Shield PPO - Police 950-000-32200 2,092.00 DFT0005775 3/29/2024 Blue Shield of California 02211 49.09 0007664 Blue Shield Dental - Fire 950-000-32200 49.09
DFT0005776 3/29/2024 Blue Shield of California 02211 8.52 0007665 Blue Shield Vision - Fire 950-000-32200 8.52
DFT0005777 3/29/2024 City of Coalinga 1207 38.46
0007667 Dependent Care-Health Equity 950-000-34500 38.46 DFT0005779 3/29/2024 City of Coalinga 1207 423.07
0007690 Unreimbursed Medical 950-000-34500 423.07
DFT0005780 3/29/2024 Newport Trust Company 1677 90.00
0007718 457 Newport $$ General 950-000-32100 90.00
DFT0005781 3/29/2024 Newport Trust Company 1677 112.50
0007719 457 Newport $$ General 950-000-32100 112.50
DFT0005782 3/29/2024 Newport Trust Company 1677 654.00
0007720 457 Newport % General 950-000-32100 654.00
DFT0005783 3/29/2024 Newport Trust Company 1677 314.64
0007721 457 Newport % General 950-000-32100 314.64
DFT0005784 3/29/2024 Newport Trust Company 1677 486.97
0007722 457 Newport % General 950-000-32100 486.97
DFT0005785 3/29/2024 Newport Trust Company 1677 514.69
0007723 457 Newport % General 950-000-32100 514.69
DFT0005786 3/29/2024 Newport Trust Company 1677 123.84
0007724 457 Newport % General 950-000-32100 123.84
DFT0005787 3/29/2024 Newport Trust Company 1677 957.15
0007725 457 Newport EE$/ER% 950-000-32100 957.15
DFT0005788 3/29/2024 Newport Trust Company 1,600.11 1677 0007726 457 Newport EE$/ER% 950-000-32100 1,600.11
DFT0005789 3/29/2024 California State Disbursement Unit 315.69 1869 0007729 SDU Fresno County DCSS 950-000-34010 315.69
DFT0005790 3/29/2024 California State Disbursement Unit 405.23 1869 0007730 SDU Fresno County DCSS 950-000-34010 405.23
DFT0005791 3/29/2024 California State Disbursement Unit 184.61 1869 0007731 SDU Fresno County DCSS 950-000-34010 184.61
DFT0005792 3/29/2024 SDI 02078 3,390.80
0007732 SDI 950-000-31500 3,390.80
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 33 of 40
Payment Amount
Payment Number
Payment Date
Account Number
Vendor #
Payable Number Description Vendor Name Item Amount
DFT0005793 3/29/2024 SDI (Mgr) 02077 341.59
0007733 SDI Mgr 950-000-31500 341.59
DFT0005794 3/29/2024 Employment Development Dept. 11,515.98 1331 0007734 State W/H 950-000-31200 11,515.98
DFT0005795 3/29/2024 United States Treasury 74,718.34 1956 0007735 Fed W/H 950-000-31100 24,593.76
0007735 Social Security 950-000-31300 40,623.78
0007735 Medicare 950-000-31400 9,500.80
Grand Total: 2,248,763.56
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 34 of 40
Report Summary
Fund Summary
Fund Payment Amount
101 - GENERAL FUND 184,975.54
102 - PD EVIDENCE FUND 100.00
105 - COPS GRANT FUND 3,628.93
106 - POLICE DEPT GRANTS 151,371.72
107 - GAS TAX FUND 27,889.77
110 - LTF - ARTICLE 8 FUND 18,925.86
111 - SB1-ROAD REHAB MAINT ACCT FUND 1,023.75
117 - IGT-INTERGOVERNMENTAL TRANSFER 40,209.86
127 - MEASURE C-FLEXIBLE FUNDING 5,198.25
140 - GENERAL CAPITAL PROJECTS FUND 1,330.00
303 - CDBG PROGRAM FUND 14,959.57
305 - CALTRANS GRANTS FUND 48,994.50
306 - SPECIAL REVENUE GRANTS FUND 1,010.00
308 - AB179 TECH IMPROVEMENT 7,500.00
310 - AHSC PROGRAM 8,790.00
501 - WATER ENTERPRISE FUND 663,012.14
502 - GAS ENTERPRISE FUND 422,566.57
503 - SEWER ENTEPRISE FUND 80,938.39
504 - SANITATION ENTERPRISE FUND 1,764.50
815 - LOW/MOD HOUSING ASSET FUND 3,459.00
820 - RORF-REDEV OBLIG RETIREMENT FUND (RDA) 102.75
950 - PAYROLL TRUST & AGENCY FUND 561,012.46
Grand Total: 2,248,763.56
Account Summary
Account Number Account Name Payment Amount
101-401-70010 Office Supplies 55.29
101-401-72030 Telephone 294.31
101-401-84010 Office Equip. Repairs & 16.53
101-401-86010 Training, Travel, & Confe 705.00
101-401-86030 Subs., Dues, & PublicaƟo 69.99
101-401-88010 City Attorney Fees 2,247.92
101-401-88040 Computer Programming 169.16
101-401-88100 Professional Services 400.00
101-404-70010 Office Supplies 37.57
101-404-70100 Uniforms 53.80
101-404-70160 Gasoline & Diesel 130.51
101-404-72030 Telephone 93.03
101-404-84010 Office Equip. Repairs & 112.82
101-404-86030 Subs., Dues, & PublicaƟo 61.56
101-404-86500 Planning-Reimbursable F 391.18
101-404-88040 Computer Programming 1,719.56
101-404-88100 Professional Services 1,088.83
101-404-98030 Office Furniture & Equip 167.59
101-405-70010 Office Supplies 131.57
101-405-70160 Gasoline & Diesel 68.27
101-405-72030 Telephone 122.72
101-405-76010 General Advertising 1,142.01
101-405-84010 Office Equip. Repairs & 58.02
101-405-86010 Training, Travel, & Confe 143.05
101-405-86030 Subs., Dues, & PublicaƟo 6,000.00
101-405-88040 Computer Programming 169.16
101-406-70010 Office Supplies 4.45
101-406-72030 Telephone 13.46
101-406-84010 Office Equip. Repairs & 10.35
101-406-86010 Training, Travel, & Confe 37.76
101-406-88010 City Attorney Fees 163.48
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 35 of 40
Account Summary
Account Number Account Name Payment Amount
101-406-88030 Accounting/Auditing 255.75
101-406-88040 Computer Programming 35.30
101-406-88100 Professional Services 2,410.26
101-408-70010 Office Supplies 6.89
101-408-72030 Telephone 44.11
101-408-84010 Office Equip. Repairs & 91.42
101-408-88040 Computer Programming 111.96
101-413-70010 Office Supplies 753.74
101-413-70101 Uniforms-Safety Equipm 811.37
101-413-70160 Gasoline & Diesel 13,746.70
101-413-70380 Inmate Food/Jail Supplie 728.46
101-413-70440 Miscellaneous Supplies 346.32
101-413-72010 Water, Gas, SanitaƟon & 59.63
101-413-72020 Electric 24.03
101-413-72030 Telephone 8,180.80
101-413-84010 Office Equip. Repairs & 294.85
101-413-84060 Vehicle Parts, Repairs & 3,267.13
101-413-86010 Training, Travel, & Confe 2,081.24
101-413-86030 Subs., Dues, & PublicaƟo 1,015.98
101-413-88040 Computer Programming 12,055.58
101-413-88080 Laboratory 286.00
101-413-88100 Professional Services 4,711.23
101-413-92211 K9 Program Expense 48.65
101-413-98040 Major Machinery & Equi 2,917.32
101-415-72010 Water, Gas, SanitaƟon & 106.12
101-415-72030 Telephone 41.71
101-415-88100 Professional Services 3,400.00
101-416-70050 EducaƟon Materials & S 256.58
101-416-70160 Gasoline & Diesel 14,318.57
101-416-70440 Miscellaneous Supplies 35.73
101-416-70450 Station Supplies 35.77
101-416-72010 Water, Gas, SanitaƟon & 1,108.81
101-416-72020 Electric 2,510.95
101-416-72030 Telephone 1,936.21
101-416-75030 Tuition Reimbursement 2,713.60
101-416-75060 Mandated Annual Servic 13,715.00
101-416-84010 Office Equip. Repairs & 141.25
101-416-84020 Major Equip. Repairs & 359.78
101-416-84030 Buildings Repairs & Mai 5,008.59
101-416-84050 Grounds Repairs & Main 91.83
101-416-84060 Vehicle Parts, Repairs & 2,822.23
101-416-86010 Training, Travel, & Confe 1,320.45
101-416-88020 Outside Attorney Fees 8,213.00
101-416-88040 Computer Programming 1,263.70
101-416-98040 Major Machinery & Equi 5,114.57
101-416-98044 Brush Truck/Street Swee 2,149.90
101-431-70100 Uniforms 35.19
101-431-70150 Vehicle Parts & Supplies 27.00
101-431-72030 Telephone 51.84
101-432-72010 Water, Gas, SanitaƟon & 2,311.02
101-432-72020 Electric 8,875.07
101-432-72030 Telephone 744.93
101-432-84030 Buildings Repairs & Mai 3,880.01
101-432-84050 Grounds Repairs & Main 3,985.00
101-435-72010 Water, Gas, SanitaƟon & 568.23
101-435-72020 Electric 1,137.21
101-435-72030 Telephone 129.63
101-435-84030 Buildings Repairs & Mai 332.74
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 36 of 40
Account Summary
Account Number Account Name Payment Amount
101-440-62080 Uniform Allowance 168.91
101-440-70060 Small Tools & Equipment 1,358.11
101-440-70100 Uniforms 242.29
101-440-70160 Gasoline & Diesel 49.84
101-440-72011 Water/Electric - City Plot 3,846.39
101-440-84050 Grounds Repairs & Main 2,718.33
101-440-84060 Vehicle Parts, Repairs & 119.53
101-440-88100 Professional Services 59.25
101-440-98981 Splash Pad Project 17,507.00
102-000-14501 PD Evidence Monies in T 100.00
105-413-70071 Hardware/SoŌware Upg 2,089.77
105-413-98041 COPS Grant Equipment E 1,539.16
106-413-98040 Major Machinery & Equi 151,371.72
107-422-62080 Uniform Allowance 33.78
107-422-70010 Office Supplies 2.98
107-422-70100 Uniforms 142.69
107-422-70130 Street Materials 8,676.96
107-422-70140 Utility Parts & Supplies 152.58
107-422-70160 Gasoline & Diesel 180.25
107-422-72011 Water/Electric - City Plot 3,629.85
107-422-72030 Telephone 17.35
107-422-84010 Office Equip. Repairs & 12.78
107-422-84050 Grounds Repairs & Main 8.12
107-422-84060 Vehicle Parts, Repairs & 98.90
107-422-86010 Training, Travel, & Confe 560.00
107-422-86030 Subs., Dues, & PublicaƟo 99.00
107-422-88030 Accounting/Auditing 85.25
107-422-88040 Computer Programming 221.78
107-422-88100 Professional Services 5,792.50
107-422-88130 Grant WriƟng/ApplicaƟo 8,175.00
110-424-72021 Street Light Electricity 18,925.86
111-422-98978 Cherry Lane Improveme 1,023.75
117-416-70010 Office Supplies 3.54
117-416-72030 Telephone 10.37
117-416-75000 Medical Equipment & Su 7,522.63
117-416-75010 Meals-Ambulance Runs 332.39
117-416-75030 Tuition Reimbursement 17,640.00
117-416-75040 Ambulance Billing Contr 2,529.81
117-416-84010 Office Equip. Repairs & 17.09
117-416-84060 Vehicle Parts, Repairs & 11,492.69
117-416-86040 Required CerƟficaƟon Tr 635.00
117-416-88040 Computer Programming 26.34
127-422-98907 Pleasant St Sewer Main 5,198.25
140-422-98660 Comprehensive Fee & R 1,330.00
303-405-88117 CDBG CV2&CV3 Grant E 14,959.57
305-422-98902 Phelps Ave Ph 2 Exp STP 14,757.00
305-422-98905 Los Gatos Bridge Trails-A 1,920.00
305-422-98974 CMAQ-NW Trail Seg 1/2/ 1,200.00
305-422-98982 Trail Improv-ATP Cycle 4 23,780.00
305-422-98998 CMAQ Alley Paving Ph 2 7,337.50
306-404-98578 ADU LEAP Grant Expens 668.75
306-422-98575 Centennial Park DPR Gra 170.63
306-422-98576 Sandalwood Park DPR Gr 170.62
308-416-98040 Major Machinery & Equi 7,500.00
310-422-98581 AHSC Grant Expense 8,790.00
501-000-10003 Retention Payable -750.00
501-406-70010 Office Supplies 0.54
501-406-70030 Postage & Freight Out 1,326.56
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 37 of 40
Account Summary
Account Number Account Name Payment Amount
501-406-70040 Printing & Binding 497.07
501-406-70160 Gasoline & Diesel 59.13
501-406-72030 Telephone 195.42
501-406-84010 Office Equip. Repairs & 143.63
501-406-86010 Training, Travel, & Confe 78.10
501-406-88010 City Attorney Fees 79.72
501-406-88030 Accounting/Auditing 511.50
501-406-88040 Computer Programming 479.52
501-406-92090 Taxes, Licenses, & Fees 8,726.49
501-503-70010 Office Supplies 27.60
501-503-70060 Small Tools & Equipment 555.49
501-503-70100 Uniforms 166.67
501-503-70140 Utility Parts & Supplies 4,054.16
501-503-70160 Gasoline & Diesel 744.15
501-503-70220 Chemicals Zinc Ortho 57,098.90
501-503-70240 Chemicals Aluminate Sul 7,044.75
501-503-72020 Electric 48,787.25
501-503-72030 Telephone 860.38
501-503-80010 Water Purchases 340,480.19
501-503-82030 Equipment Rental 36.00
501-503-84010 Office Equip. Repairs & 245.25
501-503-84020 Major Equip. Repairs & 105,158.34
501-503-84030 Buildings Repairs & Mai 5,623.10
501-503-84072 Safety Equip. Repairs & 785.79
501-503-86010 Training, Travel, & Confe 65.00
501-503-86030 Subs., Dues, & PublicaƟo 46.58
501-503-86032 CerƟficaƟons, Renewals, 60.00
501-503-88010 City Attorney Fees 202.50
501-503-88040 Computer Programming 339.22
501-503-88081 Outside Laboratory 855.00
501-503-88100 Professional Services 6,631.49
501-503-98030 Office Furniture & Equip 476.34
501-503-98040 Major Machinery & Equi 4,246.48
501-503-98441 Water Revenue Bond Pr 46,323.70
501-503-98471 CDWR Turf Replacement 1,960.25
501-508-62080 Uniform Allowance 135.13
501-508-70010 Office Supplies 27.75
501-508-70100 Uniforms 142.71
501-508-70101 Uniforms-Safety Equipm 1,369.31
501-508-70140 Utility Parts & Supplies 4,950.19
501-508-70160 Gasoline & Diesel 1,130.42
501-508-72020 Electric 184.83
501-508-72030 Telephone 424.47
501-508-84010 Office Equip. Repairs & 11.96
501-508-84030 Buildings Repairs & Mai 103.82
501-508-84060 Vehicle Parts, Repairs & 1,586.74
501-508-86010 Training, Travel, & Confe 200.00
501-508-86030 Subs., Dues, & PublicaƟo 166.58
501-508-88040 Computer Programming 232.74
501-508-88100 Professional Services 1,216.71
501-508-88121 Geographic InformaƟon 1,100.00
501-508-88130 Grant WriƟng/ApplicaƟo 1,581.75
501-508-98030 Office Furniture & Equip 839.77
501-508-98040 Major Machinery & Equi 707.75
501-508-98472 CDWR Advanced Meteri 1,960.25
501-508-98907 Pleasant St Sewer Main 717.00
502-406-70010 Office Supplies 0.55
502-406-70030 Postage & Freight Out 1,160.74
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 38 of 40
Account Summary
Account Number Account Name Payment Amount
502-406-70040 Printing & Binding 434.93
502-406-70160 Gasoline & Diesel 51.74
502-406-72030 Telephone 170.78
502-406-84010 Office Equip. Repairs & 126.40
502-406-86010 Training, Travel, & Confe 65.52
502-406-88010 City Attorney Fees 69.75
502-406-88030 Accounting/Auditing 426.25
502-406-88040 Computer Programming 420.68
502-406-92090 Taxes, Licenses, & Fees 7,635.67
502-510-62080 Uniform Allowance 135.13
502-510-70010 Office Supplies 27.74
502-510-70060 Small Tools & Equipment 1,253.73
502-510-70100 Uniforms 142.70
502-510-70101 Uniforms-Safety Equipm 1,310.53
502-510-70130 Street Materials 24.81
502-510-70140 Utility Parts & Supplies 48.29
502-510-70160 Gasoline & Diesel 1,130.41
502-510-70440 Miscellaneous Supplies 54.70
502-510-72020 Electric 1,101.31
502-510-72030 Telephone 345.57
502-510-80020 PG&E Wholesale Transp 132,761.55
502-510-80030 Gas Purchases for Resale 263,739.19
502-510-80100 Gas Assistance Program 212.88
502-510-84010 Office Equip. Repairs & 33.75
502-510-84030 Buildings Repairs & Mai 18.01
502-510-84060 Vehicle Parts, Repairs & 1,586.74
502-510-86030 Subs., Dues, & PublicaƟo 46.58
502-510-88040 Computer Programming 558.80
502-510-88100 Professional Services 3,241.86
502-510-88121 Geographic InformaƟon 1,100.00
502-510-88130 Grant WriƟng/ApplicaƟo 1,581.75
502-510-98030 Office Furniture & Equip 839.78
502-510-98040 Major Machinery & Equi 707.75
503-000-10003 Retention Payable 5,372.50
503-406-70010 Office Supplies 0.20
503-406-70030 Postage & Freight Out 762.77
503-406-70040 Printing & Binding 285.81
503-406-70160 Gasoline & Diesel 34.00
503-406-72030 Telephone 100.91
503-406-84010 Office Equip. Repairs & 71.10
503-406-86010 Training, Travel, & Confe 47.83
503-406-88010 City Attorney Fees 39.86
503-406-88030 Accounting/Auditing 323.95
503-406-88040 Computer Programming 238.68
503-406-92090 Taxes, Licenses, & Fees 5,017.72
503-520-70010 Office Supplies 24.73
503-520-70100 Uniforms 84.13
503-520-70140 Utility Parts & Supplies 1,277.20
503-520-70150 Vehicle Parts & Supplies 22.78
503-520-70160 Gasoline & Diesel 1,051.09
503-520-72010 Water, Gas, SanitaƟon & 1,172.27
503-520-72020 Electric 16,739.79
503-520-72030 Telephone 116.40
503-520-82030 Equipment Rental 18.00
503-520-84010 Office Equip. Repairs & 45.57
503-520-84020 Major Equip. Repairs & 650.08
503-520-86030 Subs., Dues, & PublicaƟo 43.98
503-520-88010 City Attorney Fees 2,454.50
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 39 of 40
Account Summary
Account Number Account Name Payment Amount
503-520-88040 Computer Programming 441.32
503-520-88080 Laboratory 240.00
503-520-88100 Professional Services 2,098.80
503-521-62080 Uniform Allowance 33.78
503-521-70010 Office Supplies 24.79
503-521-70100 Uniforms 142.68
503-521-70101 Uniforms-Safety Equipm 1,369.29
503-521-70140 Utility Parts & Supplies 22.82
503-521-70160 Gasoline & Diesel 1,130.40
503-521-70440 Miscellaneous Supplies 152.10
503-521-72010 Water, Gas, SanitaƟon & 365.62
503-521-72020 Electric 844.31
503-521-72030 Telephone 343.76
503-521-84010 Office Equip. Repairs & 7.39
503-521-84020 Major Equip. Repairs & 15,696.37
503-521-84030 Buildings Repairs & Mai 53.01
503-521-84060 Vehicle Parts, Repairs & 1,586.72
503-521-86030 Subs., Dues, & PublicaƟo 46.58
503-521-88040 Computer Programming 436.87
503-521-88100 Professional Services 1,216.69
503-521-88121 Geographic InformaƟon 1,100.00
503-521-88130 Grant WriƟng/ApplicaƟo 1,581.75
503-521-98040 Major Machinery & Equi 707.74
503-521-98904 Clean Water State Revol 2,440.00
503-521-98907 Pleasant St Sewer Main 12,009.75
503-521-98908 Grant St Alley Sewer Lin 850.00
504-406-70010 Office Supplies 0.06
504-406-70030 Postage & Freight Out 66.33
504-406-70040 Printing & Binding 24.85
504-406-70160 Gasoline & Diesel 2.95
504-406-72030 Telephone 9.20
504-406-84010 Office Equip. Repairs & 7.61
504-406-86010 Training, Travel, & Confe 2.51
504-406-88010 City Attorney Fees 3.98
504-406-88030 Accounting/Auditing 17.05
504-406-88040 Computer Programming 24.64
504-406-92090 Taxes, Licenses, & Fees 436.32
504-535-70160 Gasoline & Diesel 1,129.50
504-535-88100 Professional Services 39.50
815-609-88100 Professional Services 3,459.00
820-610-70010 Office Supplies 0.14
820-610-72030 Telephone 3.75
820-610-84010 Office Equip. Repairs & 1.43
820-610-86010 Training, Travel, & Confe 10.00
820-610-88030 Accounting/Auditing 85.25
820-610-88040 Computer Programming 2.18
950-000-31100 Federal Withholding 77,242.73
950-000-31200 State Income Tax Withh 34,488.45
950-000-31300 FICA Withheld 123,615.08
950-000-31400 Medicare Insurance Wit 28,910.12
950-000-31500 State Disability Insuranc 11,363.14
950-000-32100 Employee Deferred Com 33,060.39
950-000-32200 Employee Medical Insur 228,762.27
950-000-32300 Employee Long Term Dis 1,117.33
950-000-32400 Life Insurance 3,673.00
950-000-33000 CLOCEA Dues Withheld 1,842.25
950-000-33200 CPOA Dues Withheld 1,918.08
950-000-33300 Fire Assoc. Dues Withhel 1,920.00
Expense Approval Report Payment Dates: 3/1/2024 - 3/31/2024 4/17/2024 7:50:04 AM Page 40 of 40
Account Summary
Account Number Account Name Payment Amount
950-000-34010 Other Withholdings Gar 3,166.59
950-000-34050 Garnishment Service Fe 868.40
950-000-34060 Prepaid Legal Services 430.82
950-000-34500 Unreimbursed Med/Dep 1,384.59
950-000-34600 AFLAC Insurance Withhe 7,249.22
Grand Total: 2,248,763.56
Project Account Summary
Project Account Key Payment Amount
**None** 2,079,751.84
CHD2 17,640.00
ORT6 151,371.72
Grand Total: 2,248,763.56
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Information Only - Caltrans Response to the Jayne Ave/SR33 Traffic Signal Warrant Study Prepared by the City
Meeting Date: Thursday, May 2, 2024
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:
Information Only - Staff is providing the City Council Caltrans response to the signal warrant analysis on Jayne Ave provided to them on March 29, 2024.
II. BACKGROUND:
City Council requested that staff work with a traffic engineer to conduct a traffic signal warrant analysis for three intersections on Jayne Ave between Willow Spring and Enterprise Parkway. The conclusion of the analysis determined that signals were not warranted at these locations.
City Councilat a previous meeting, requested that staff send Caltrans the traffic analysis for review. Staff sent the warrant study to Caltrans on March 6th and received comments on March 29, 2024 and an updated letter and comments on April 18, 2024. A copy of the letter is attached.
III. DISCUSSION:
In addition to the letter, attached, the following "additional" comments were provided to staff to pass along to Caltrans:
Our Traffic Operations Office provided a citation and response to your questions. Hopefully these help better clarify our response. I’ve also revised our comment letter which is attached and will supersede our previous letter and now includes the clarifications. In short, there are three additional response comments on the letter, but just for reference I’ll include it in this emailas well:
1. According to the California Manual on Uniform Traffic Control Devices (CA MUTCD) Chapter 4C (Traffic Control Signal Needs Studies) “An engineering study of traffic conditions, pedestrian characteristics, and physicalcharacteristics of the location shall be performed to determine whether installation of a traffic control signal is justified at a particular location.” For the engineering study of traffic conditions, the evaluation from the Coalinga Traffic Signal Warrant Counts/Analysis Memorandum, from the consultant shows that Warrants 1 (Eight-Hour Vehicular Volume), 2 (FourHour Vehicular Volume), and 3 (Peak Hour) are not satisfied for any of the study intersections considering existing traffic volumes.
2. Based on the volume in the analysis, Caltrans is not considering signals at this time for the three intersections mentioned in the study.
3. As a point of information, a Traffic Signal Warrant Analysis alone does not necessarily determine if a traffic signal should be installed at an intersection. If an analysis does result in warrants being satisfied, then further studies are required, such as the Intersection Control Evaluation (ICE) or Intersection Safety and OperationalAssessment Process (ISOAP), to help determine the most suitable improvements.
IV. ALTERNATIVES:
None - Information Only
V. FISCAL IMPACT:
None determined at this time.
ATTACHMENTS:
File Name Description
FRE-33-14.005_Coalinga_Signal_Warrant_clarification_revcomments.pdf Caltrans Letter Dated 4-18-2024 “Provide a safe and reliable transportation network that serves all people and respects the environment” DISTRICT 6 OFFICE
1352 WEST OLIVE AVENUE |P.O. BOX 12616 |FRESNO, CA 93778-2616 (559) 908-7064 | FAX (559) 488-4195 | TTY 711
www.dot.ca.gov
April 18, 2024
FRE-33-14.005
Request for Information – External
Coalinga Traffic Signal Warrant Analysis
https://ld-igr-gts.dot.ca.gov/district/6/report/32159
SENT VIA EMAIL
Sean Brewer, Assistant City Manager
City of Coalinga
155 W. Durian
Coalinga, CA 93210
Dear Mx. Sean Brewer:
This comment letter supersedes our previous letter dated March 29, 2024, for the City of Coalinga Traffic Signal Warrant Counts/Analysis Memorandum which studied intersections along State Route (SR) 33/Jayne Avenue, specifically the intersections at Willow Springs Avenue, Juniper Ridge Boulevard, and Enterprise Parkway. As mentioned, the project area is along SR 33 at the three listed intersection in the City of Coalinga.
Caltrans provides the following comments consistent with the State’s smart mobility goals that support a vibrant economy and sustainable communities:
1. The warrant study that was prepared by the consultant evaluation shows that Warrant 1 (Eight-Hour Vehicular Volume), Warrant 2 (Four-Hour Vehicular Volume), and Warrant 3 (Peak Hour) are not satisfied for any of the study intersections considering existing traffic volumes. The City is encouraged to contact and consult with the Office of Traffic Investigation for traffic/safety/speed reduction improvements in the area that was analyzed.
2. As mentioned by the City in the request to review the above mentioned document, the City has been working closely with Caltrans on the SR 33 road diet project which includes a center turn lane in this area to allow road users to gradually enter the westbound lane.
Sean Brewer, Assistant City Manager
April 18, 2024
“Provide a safe and reliable transportation network that serves all people and respects the environment”
3. According to the California Manual on Uniform Traffic Control Devices (CA MUTCD) Chapter 4C (Traffic Control Signal Needs Studies) “An engineering study of traffic conditions, pedestrian characteristics, and physical characteristics of the location shall be performed to determine whether installation of a traffic control signal is justified at a particular location.” For the engineering study of traffic conditions, the evaluation from the Coalinga Traffic Signal Warrant Counts/Analysis Memorandum, from the consultant shows that Warrants 1 (Eight-Hour Vehicular Volume), 2 (FourHour Vehicular Volume), and 3 (Peak Hour) are not satisfied for any of the study intersections considering existing traffic volumes.
4. Based on the volume in the analysis, Caltrans is not considering signals at this time for the three intersections mentioned in the study.
5. As a point of information, a Traffic Signal Warrant Analysis alone does not necessarily determine if a traffic signal should be installed at an intersection. If an analysis does result in warrants being satisfied, then further studies are required, such as the Intersection Control Evaluation (ICE) or Intersection Safety and Operational Assessment Process (ISOAP), to help determine the most suitable improvements.
If you have any other questions, please call or email Christopher Xiong at (559) 908- 7064 or [email protected].
Sincerely,
DAVID PADILLA, Branch Chief
Transportation Planning – North
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Declare 2022 Toyota Prius As Surplus Property and Authorize Disposal Meeting Date: Thursday, May 2, 2024
From: Marissa Trejo, City Manager
Prepared by: Sean Young, Police Commander
I. RECOMMENDATION:
Staff is requesting permission to declare one of the 2022 Toyota Prius' as surplus so it can be disposed of.
II. BACKGROUND:
In May, 2022, the City of Coalinga was awarded a 3-year grant through the San Joaquin Valley Unified Air Pollution Control District for 5 vehicles. This grant provided $20,000 per vehicle which allowed the police department to purchase 5 Toyota Prius' for officers to travel back and forth from their homes to work if they lived outside of the city limits.
III. DISCUSSION:
On January 18, 2024, one of the officers was involved in a single vehicle collision while driving to work. The vehicle was towed and later brought to the city. The City's insurance company, McLarens, had CalWest come out and inspect the vehicle. The vehicle was determined to be a total loss and non-repairable.
McLarens will be issuing a check for $11,028 that willcover the cash value of the vehicle ($26,533), the tow fee ($745), minus the salvage cost of $1,250, and subtract City's deductible of $15,000.
McLarens has provided three salvage companies that willcome get the totaled vehicle. Bauers Auto is offering the best amount at $1,250 to come get the vehicle. Bauer will issue a check once the vehicle is picked up.
IV. ALTERNATIVES:
Not salvage the vehicle with Bauer and choose another salvage company that will possibly pay less.
V. FISCAL IMPACT:
Increase to the general budget of $12,278 to either be used towards a replacement vehicle that qualifies under the grant, or possibly repayment (if required) to the grant since the 3-year grant requirement was not met.
ATTACHMENTS:
File Name Description
NoAttachments Available
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Approve Contract Agreement with Fresno County for Ambulance Services Meeting Date: Thursday, May 2, 2024
From: Marissa Trejo, City Manager
Prepared by: Greg DuPuis, Fire Chief
I. RECOMMENDATION:
The Fire Chief and City Manager recommend approving and authorizing the City Manager to execute the renewalcontract to provide Ambulance Service to our Ambulance District.
II. BACKGROUND:
The City of Coalinga has contracted with Fresno County through the Central California Emergency Medical Service Authority to provide ambulance service since the 1980s. The County provides a stipend to reimburse the City for dry runs and uncompensated transport. The stipend amount for this contract is $45,000 per year and is an increase of $21,000 from the last contract due to re-establishing services to the City of Huron.
III. DISCUSSION:
This contract represents a renewal of our previous contract which willexpire on June 30, 2024, and will be from July 1, 2024 to June 30, 2027. The terms of our agreement are unchanged from the previous contract, except that:
1. Increase of $1,750 monthly ($21,000 annual) from the previous contract to include coverage of the City of Huron.
IV. ALTERNATIVES:
1. None.
V. FISCAL IMPACT:
Increase of $21,000 annually in revenue to the City from previous years.
ATTACHMENTS:
File Name Description
2024_Coalinga_Paramedic_Ambulance_-_Final.pdf Ambulance Contract 1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
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1 SERVICE AGREEMENT
This Service Agreement (“Agreement”) is dated ___________________ and is between City of Coalinga, a Municipal Corporation, (“Contractor”), and the County of Fresno, a political subdivision of the State of California (“County”).
Recitals
A. County, through its Department of Public Health, has been designated as the Local EMS Agency of the County of Fresno pursuant to California Health and Safety Code Section 1797.200.
B. Contractor has previously provided emergency ambulance services to persons needing such services within the boundaries of Fresno County Ambulance Zone C C. Contractor desires to continue to provide prehospital emergency medical services as authorized by law within said Zone C.
The parties therefore agree as follows:
EMS Agency
1.1 The parties acknowledge that the County’s Department of Public Health has been designated as the Local EMS Agency of the County with authority to plan, implement and evaluate an emergency medical services system in Fresno County pursuant to California Health and Safety Code Sections 1797.200 and 1797.204. The parties also acknowledge that the Local EMS Agency has implemented County EMS Policy #200 (Authorization of Ambulance Provider Agencies in Fresno County). The parties further acknowledge that the EMS Medical Director of the County’s Department of Public Health has the authority set forth in Health and Safety Code Section 1798. Contractor shall operate its prehospital emergency medical care services program in conformity with the medical policies, procedures and standards issued, and amended, by the Local EMS Agency (hereinafter collectively referred to as the “County EMS Policies and Procedures,” and individually referred to as “County EMS Policy #”).
1.2 Neither the fact that this Agreement is entered into nor anything contained in this Agreement shall be construed as an admission by either party hereto regarding Contractor’s 1 2
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2 legal authority, if any, to plan, implement, and operate within or without its corporate boundaries a system of prehospital emergency medical services (including, but not limited to, ambulance services) independent of County’s authorization or approval.
Contractor’s Services
2.1 Scope of Services. The Contractor shall perform all of the services provided in Exhibit A to this Agreement, titled “Scope of Services.”
2.2 Representation. The Contractor represents that it is qualified, ready, willing, and able to perform all of the services provided in this Agreement.
2.3 Compliance with Laws. The Contractor shall, at its own cost, comply with all applicable federal, state, and local laws and regulations in the performance of its obligations under this Agreement, including but not limited to workers compensation, labor, and confidentiality laws and regulations.
County’s Responsibilities
3.1 The County shall operate a central dispatching facility and shall provide the primary dispatch of all calls for prehospital emergency medical care and ambulance services within the area set forth in Exhibit B-1 to Contractor in accordance with County EMS Policies and Procedures.
(A) County will assist Contractor in developing, implementing, and maintaining an internal field supervision system to provide evaluation of personnel providing service under this Agreement according to the standards established by the County EMS Policies and Procedures.
(B) County will do periodic and annual inspections of Contractor’s emergency ambulance service personnel certifications, records, vehicles, equipment, and facilities required by law and this Agreement.
3.2 Notwithstanding the foregoing provisions of Section 3.1 of this Agreement, County is not restricted by reason of this Agreement from entering into an agreement for services that are 1 2
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3 the same as or similar to these provided by Contractor pursuant to this Agreement with an entity other than Contractor for the provision of prehospital emergency medical services within the same geographic area as shown in Exhibit B-1. County shall notify Contractor of any proposal to enter into such an agreement with any other entity prior to award of such agreement.
3.3 The County shall provide the use of County communications infrastructure for EMS Med Channels, as provided herein during the term of this Agreement.
Compensation
4.1 County shall not be obligated to raise taxes, or to adopt or approve any tax measures to provide funds, in order to compensate Contractor in connection with this Agreement. The only compensation payable by County to Contractor for Contractor’s satisfactory performance of its services under this Agreement is as follows in section 4.2 below.
4.2 Compensation to Contractor. County shall provide compensation to Contractor for the satisfactory performance of its services as provided herein. (A) County shall pay to Contractor a monthly lump-payment of Two Thousand and No/100 Dollars ($2,000.00) for estimated dry runs and uncollectible charges. (B) In the event that Contractor, during the term of this Agreement, increases its response capacity and is capable of providing advanced life support ambulance response to al of Ambulance Zone C9 and C10 and is recognized by the EMS Agency as the primary ambulance responder, County shall pay to Contractor a monthly lumppayment of One Thousand Seven-Hundred Fifty and No/100 Dollars ($1,750.00), which represents a portion of the cost necessary to provide advanced life support level services for the City of Huron.
(C) The total maximum compensation payable under the Agreement, for the period of July 1, 2024 through June 30, 2029, shall not exceed Two Hundred Twenty-Five Thousand and No/100 Dollars ($225,000.00).
4.3 County shall have no obligation to compensate Contractor for services under this Agreement other than as stated above. The parties agree that the amounts stated above are 1 2
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4 inclusive of and fulfill any obligation County may have, if any, presently or at any time during the term of this Agreement, to compensate, reimburse, or otherwise pay Contractor for prehospital emergency medical services provided to medically-indigent persons.
Term of Agreement
5.1 Term. This Agreement is effective on July 1, 2024 and terminates on June 30, 2027, except as provided in section 5.2, “Extension,” or Article 7, “Termination and Suspension,” below.
5.2 Extension. The term of this Agreement may be extended for no more than two, oneyear periods only upon written approval of both parties at least 30 days before the first day of the next one-year extension period. The Director of the Department of Public Health or his or her designee is authorized to sign the written approval on behalf of the County based on the Contractor’s satisfactory performance. The extension of this Agreement by the County is not a waiver or compromise of any default or breach of this Agreement by the Contractor existing at the time of the extension whether or not known to the County.
Notices
6.1 Contact Information. The persons and their addresses having authority to give and receive notices provided for or permitted under this Agreement include the following:
For the County:
Director, Department of Public Health
County of Fresno
P.O. Box 11867
Fresno, CA 93775
[email protected]
For the Contractor:
City of Coalinga
City Manager
155 West Durian
Coalinga, CA 93210
6.2 Change of Contact Information. Either party may change the information in section
5.1 by giving notice as provided in section 5.3.
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5 6.3 Method of Delivery. Each notice between the County and the Contractor provided for or permitted under this Agreement must be in writing, state that it is a notice provided under this Agreement, and be delivered either by personal service, by first-class United States mail, by an overnight commercial courier service, by telephonic facsimile transmission, or by Portable Document Format (PDF) document attached to an email.
(A) A notice delivered by personal service is effective upon service to the recipient. (B) A notice delivered by first-class United States mail is effective three County business days after deposit in the United States mail, postage prepaid, addressed to the recipient.
(C) A notice delivered by an overnight commercial courier service is effective one County business day after deposit with the overnight commercial courier service, delivery fees prepaid, with delivery instructions given for next day delivery, addressed to the recipient.
(D) A notice delivered by telephonic facsimile transmission or by PDF document attached to an email is effective when transmission to the recipient is completed (but, if such transmission is completed outside of County business hours, then such delivery is deemed to be effective at the next beginning of a County business day), provided that the sender maintains a machine record of the completed transmission.
6.4 Claims Presentation. For all claims arising from or related to this Agreement, nothing in this Agreement establishes, waives, or modifies any claims presentation requirements or procedures provided by law, including the Government Claims Act (Division 3.6 of Title 1 of the Government Code, beginning with section 810).
Termination and Suspension
7.1 Termination for Non-Allocation of Funds. The terms of this Agreement are contingent on the approval of funds by the appropriating government agency. If sufficient funds are not allocated, then the County, upon at least 30 days’ advance written notice to the Contractor, may:
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6 (A) Modify the services provided by the Contractor under this Agreement; or (B) Terminate this Agreement.
7.2 Termination for Breach.
(A) Upon determining that a breach (as defined in paragraph (C) below) has occurred, the County may give written notice of the breach to the Contractor. The written notice may suspend performance under this Agreement, and must provide at least 30 days for the Contractor to cure the breach.
(B) If the Contractor fails to cure the breach to the County’s satisfaction within the time stated in the written notice, the County may terminate this Agreement immediately. (C) For purposes of this section, a breach occurs when, in the determination of the County, the Contractor has:
(1) Obtained or used funds illegally or improperly;
(2) Failed to comply with any part of this Agreement;
(3) Submitted a substantially incorrect or incomplete report to the County; or (4) Improperly performed any of its obligations under this Agreement.
7.3 Termination without Cause. In circumstances other than those set forth above, the County may terminate this Agreement by giving at least 30 days advance written notice to the Contractor.
7.4 No Penalty or Further Obligation. Any termination of this Agreement by the County under this Article 7 is without penalty to or further obligation of the County.
7.5 County’s Rights upon Termination. Upon termination for breach under this Article 7, the County may demand repayment by the Contractor of any monies disbursed to the Contractor under this Agreement that, in the County’s sole judgment, were not expended in compliance with this Agreement. The Contractor shall promptly refund all such monies upon demand. This section survives the termination of this Agreement. 1 2
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7 Confidentiality
8.1 Confidentiality. All services performed by the Contractor under this Agreement shall be in strict conformance with all applicable Federal, State of California and/or local laws and regulations relating to confidentiality, including all Health Insurance Portability Accounting Act (HIPAA) Regulations.
Independent Contractor
9.1 Status. In performing under this Agreement, the Contractor, including its officers, agents, employees, and volunteers, is at all times acting and performing as an independent contractor, in an independent capacity, and not as an officer, agent, servant, employee, joint venturer, partner, or associate of the County.
9.2 Verifying Performance. The County has no right to control, supervise, or direct the manner or method of the Contractor’s performance under this Agreement, but the County may verify that the Contractor is performing according to the terms of this Agreement.
9.3 Benefits. Because of its status as an independent contractor, the Contractor has no right to employment rights or benefits available to County employees. The Contractor is solely responsible for providing to its own employees all employee benefits required by law. The Contractor shall save the County harmless from all matters relating to the payment of Contractor’s employees, including compliance with Social Security withholding and all related regulations.
9.4 Services to Others. The parties acknowledge that, during the term of this Agreement, the Contractor may provide services to others unrelated to the County.
Mutual Indemnity and Defense
10.1 Contractor’s Indemnity to County. The Contractor shall indemnify and hold harmless and defend the County (including its officers, agents, employees, and volunteers) against all claims, demands, injuries, damages, costs, expenses (including attorney fees and 1 2
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8 costs), fines, penalties, and liabilities of any kind to the County, the Contractor, or any third party that arise from or relate to the performance or failure to perform by the Contractor (or any of its officers, agents, subcontractors, or employees) under this Agreement. The County may conduct or participate in its own defense without affecting the Contractor’s obligation to indemnify and hold harmless or defend the County.
10.2 County’s Indemnity to Contractor. The County shall indemnify and hold harmless and defend the Contractor (including its officers, agents, employees, and volunteers) against all claims, demands, injuries, damages, costs, expenses (including attorney fees and costs), fines, penalties, and liabilities of any kind to the Contractor, the County, or any third party that arise from or relate to the performance or failure to perform by the County (or any of its officers, agents, subcontractors, or employees) under this Agreement. The Contractor may conduct or participate in its own defense without affecting the County’s obligation to indemnify and hold harmless or defend the Contractor.
10.3 5150 Indemnity. County agrees to protect, defend, indemnify and hold harmless the Contractor, its officers, agents and employees, from claims brought by persons Contractor transports at the request of a peace officer or individual authorized by Welfare and Institutions Code Section 5150 to cause a person to be taken into custody, but only insofar as those claims are based on acts inherent in carrying out the detention of the person as requested by the peace officer or authorized individual. This indemnity shall not extend to claims for negligence in the provision of transportation or to any medical care provided during transport. This section shall in no way obligate the County to provide such protection, indemnification or defense to the extent of negligent or wrongful acts or omissions by the Contractor, its officers, employees, agents or contractors except as explicitly stated above.
10.4 The aforesaid indemnity and hold harmless clauses by Contractor and County shall apply to all damages and claims for damages of every kind suffered, or alleged to have been suffered by the party to be indemnified, including but not limited to attorney fees and court costs, by reason of the aforesaid operations of the indemnifying party, regardless of whether or not the insurance policies or Central San Joaquin Valley Risk Management Authority (CSJVRMA) 1 2
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9 Program or self-insurance of the indemnifying party shall have been determined to be applicable to any such damages or claims for damages.
10.5 Survival. This Article 10 survives the termination of this Agreement.
Insurance
11.1 The Contractor shall comply with all the insurance requirements in Exhibit C to this Agreement.
Inspections, Audits, and Public Records
12.1 Inspection of Documents. The Contractor shall make available to the County, and the County may examine at any time during business hours and as often as the County deems necessary, all of the Contractor’s records and data with respect to the matters covered by this Agreement, excluding attorney-client privileged communications. The Contractor shall, upon request by the County, permit the County to audit and inspect all of such records and data to ensure the Contractor’s compliance with the terms of this Agreement.
12.2 State Audit Requirements. If the compensation to be paid by the County under this Agreement exceeds $10,000, the Contractor is subject to the examination and audit of the California State Auditor, as provided in Government Code section 8546.7, for a period of three years after final payment under this Agreement. This section survives the termination of this Agreement. Additional Federal audit requirements may apply if any portion of the compensation to be paid by the County under this Agreement is also provided by Federal funding.
12.3 Public Records. The County is not limited in any manner with respect to its public disclosure of this Agreement or any record or data that the Contractor may provide to the County. The County’s public disclosure of this Agreement or any record or data that the Contractor may provide to the County may include but is not limited to the following:
(A) The County may voluntarily, or upon request by any member of the public or governmental agency, disclose this Agreement to the public or such governmental agency.
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10 (B) The County may voluntarily, or upon request by any member of the public or governmental agency, disclose to the public or such governmental agency any record or data that the Contractor may provide to the County, unless such disclosure is prohibited by court order.
(C) This Agreement, and any record or data that the Contractor may provide to the County, is subject to public disclosure under the Ralph M. Brown Act (California Government Code, Title 5, Division 2, Part 1, Chapter 9, beginning with section 54950). (D) This Agreement, and any record or data that the Contractor may provide to the County, is subject to public disclosure as a public record under the California Public Records Act (California Government Code, Title 1, Division 7, Chapter 3.5, beginning with section 6250) (“CPRA”).
(E) This Agreement, and any record or data that the Contractor may provide to the County, is subject to public disclosure as information concerning the conduct of the people’s business of the State of California under California Constitution, Article 1, section 3, subdivision (b).
(F) Any marking of confidentiality or restricted access upon or otherwise made with respect to any record or data that the Contractor may provide to the County shall be disregarded and have no effect on the County’s right or duty to disclose to the public or governmental agency any such record or data.
12.4 Public Records Act Requests. If the County receives a written or oral request under the CPRA to publicly disclose any record that is in the Contractor’s possession or control, and which the County has a right, under any provision of this Agreement or applicable law, to possess or control, then the County may demand, in writing, that the Contractor deliver to the County, for purposes of public disclosure, the requested records that may be in the possession or control of the Contractor. Within five business days after the County’s demand, the Contractor shall (a) deliver to the County all of the requested records that are in the Contractor’s possession or control, together with a written statement that the Contractor, after conducting a diligent search, has produced all requested records that are in the Contractor’s possession or 1 2
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11 control, or (b) provide to the County a written statement that the Contractor, after conducting a diligent search, does not possess or control any of the requested records. The Contractor shall cooperate with the County with respect to any County demand for such records. If the Contractor wishes to assert that any specific record or data is exempt from disclosure under the CPRA or other applicable law, it must deliver the record or data to the County and assert the exemption by citation to specific legal authority within the written statement that it provides to the County under this section. The Contractor’s assertion of any exemption from disclosure is not binding on the County, but the County will give at least 10 days’ advance written notice to the Contractor before disclosing any record subject to the Contractor’s assertion of exemption from disclosure. The Contractor shall indemnify the County for any court-ordered award of costs or attorney’s fees under the CPRA that results from the Contractor’s delay, claim of exemption, failure to produce any such records, or failure to cooperate with the County with respect to any County demand for any such records.
General Terms
13.1 Modification. Except as provided in Article 7, “Termination and Suspension,” this Agreement may not be modified, and no waiver is effective, except by written agreement signed by both parties. The Contractor acknowledges that County employees have no authority to modify this Agreement except as expressly provided in this Agreement.
13.2 Non-Assignment. Neither party may assign its rights or delegate its obligations under this Agreement without the prior written consent of the other party.
13.3 Governing Law. The laws of the State of California govern all matters arising from or related to this Agreement.
13.4 Jurisdiction and Venue. This Agreement is signed and performed in Fresno County, California. Contractor consents to California jurisdiction for actions arising from or related to this Agreement, and, subject to the Government Claims Act, all such actions must be brought and maintained in Fresno County.
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12 13.5 Construction. The final form of this Agreement is the result of the parties’ combined efforts. If anything in this Agreement is found by a court of competent jurisdiction to be ambiguous, that ambiguity shall not be resolved by construing the terms of this Agreement against either party.
13.6 Days. Unless otherwise specified, “days” means calendar days.
13.7 Headings. The headings and section titles in this Agreement are for convenience only and are not part of this Agreement.
13.8 Severability. If anything in this Agreement is found by a court of competent jurisdiction to be unlawful or otherwise unenforceable, the balance of this Agreement remains in effect, and the parties shall make best efforts to replace the unlawful or unenforceable part of this Agreement with lawful and enforceable terms intended to accomplish the parties’ original intent.
13.9 Nondiscrimination. During the performance of this Agreement, the Contractor shall not unlawfully discriminate against any employee or applicant for employment, or recipient of services, because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military status or veteran status pursuant to all applicable State of California and federal statutes and regulation.
13.10 No Waiver. Payment, waiver, or discharge by the County of any liability or obligation of the Contractor under this Agreement on any one or more occasions is not a waiver of performance of any continuing or other obligation of the Contractor and does not prohibit enforcement by the County of any obligation on any other occasion.
13.11 Force Majeure.
(A) If either party hereto is rendered unable, wholly or in part, by Force Majeure to carry out its obligations under this Agreement, that party shall give to the other party hereto prompt written notice of the Force Majeure with full particulars relating thereto.
Thereupon, the obligation of the party giving the notice, so far as they are affected by the 1 2
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13 Force Majeure, shall be suspended during, but no longer than, the continuance of the Force Majeure, except for a reasonable time thereafter required to resume performance. (B) During any period in which either party hereto is excused from performance by reason of the occurrence of an event of Force Majeure, the party so excused shall promptly, diligently, and in good faith take all reasonable action required in order for it to be able to promptly commence or resume performance of its obligations under this Agreement. Without limiting the generality of the foregoing, the party so excused from performance shall, during any such period of Force Majeure, take all reasonable action necessary to terminate any temporary restraining order or preliminary or permanent injunctions to enable it to so commence or resume performance of its obligations under this Agreement.
(C) The party whose performance is excused due to the occurrence of an event of Force Majeure shall, during such period, keep the other party hereto notified of all such actions required in order for it to be able to commence or resume performance of its obligations under this Agreement.
(D) “Force Majeure” is defined as an Act of God, act of public enemy, war, and other extraordinary causes not reasonably within the control of either of the parties hereto.
13.12 Entire Agreement. This Agreement, including its exhibits, is the entire agreement between the Contractor and the County with respect to the subject matter of this Agreement, and it supersedes all previous negotiations, proposals, commitments, writings, advertisements, publications, and understandings of any nature unless those things are expressly included in this Agreement. If there is any inconsistency between the terms of this Agreement without its exhibits and the terms of the exhibits, then the inconsistency will be resolved by giving precedence first to the terms of this Agreement without its exhibits, and then to the terms of the exhibits.
13.13 No Third-Party Beneficiaries. This Agreement does not and is not intended to create any rights or obligations for any person or entity except for the parties.
13.14 Authorized Signature. The Contractor represents and warrants to the County that:
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14 (A) The Contractor is duly authorized and empowered to sign and perform its obligations under this Agreement.
(B) The individual signing this Agreement on behalf of the Contractor is duly authorized to do so and his or her signature on this Agreement legally binds the Contractor to the terms of this Agreement.
13.15 Electronic Signatures. The parties agree that this Agreement may be executed by electronic signature as provided in this section.
(A) An “electronic signature” means any symbol or process intended by an individual signing this Agreement to represent their signature, including but not limited to (1) a digital signature; (2) a faxed version of an original handwritten signature; or (3) an electronically scanned and transmitted (for example by PDF document) version of an original handwritten signature.
(B) Each electronic signature affixed or attached to this Agreement (1) is deemed equivalent to a valid original handwritten signature of the person signing this Agreement for all purposes, including but not limited to evidentiary proof in any administrative or judicial proceeding, and (2) has the same force and effect as the valid original handwritten signature of that person.
(C) The provisions of this section satisfy the requirements of Civil Code section 1633.5, subdivision (b), in the Uniform Electronic Transaction Act (Civil Code, Division 3, Part 2, Title 2.5, beginning with section 1633.1).
(D) Each party using a digital signature represents that it has undertaken and satisfied the requirements of Government Code section 16.5, subdivision (a), paragraphs (1) through (5), and agrees that each other party may rely upon that representation.
(E) This Agreement is not conditioned upon the parties conducting the transactions under it by electronic means and either party may sign this Agreement with an original handwritten signature.
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15 13.16 Counterparts. This Agreement may be signed in counterparts, each of which is an original, and all of which together constitute this Agreement. [SIGNATURE PAGE FOLLOWS]
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16 The parties are signing this Agreement on the date stated in the introductory clause.
CITY OF COALINGA
_________________________________
Marissa Trejo, City Manager
155 West Durian
Coalinga, CA 93210
COUNTY OF FRESNO
_________________________________
Nathan Magsig, Chairman of the Board of
Supervisors of the County of Fresno
Attest:
Bernice E. Seidel
Clerk of the Board of Supervisors
County of Fresno, State of California
By: _______________________
Deputy
For accounting use only:
Org No.: 56201695
Account No.: 7295
Fund No.: 0001
Subclass No.: 10000
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Exhibit A
A-1
Scope of Services
1. Duties of Contractor
A. Contractor shall be responsible for furnishing equipment and materials, as hereinafter set forth, in order to provide prehospital emergency medical services to persons in need thereof within the incorporated boundaries of the City of Coalinga and that certain portion of the unincorporated area of Fresno County, all known as Fresno County Ambulance Service Zone C, as shown in Exhibit B-1.
B. Contractor shall maintain automatic vehicle locators in each authorized emergency ambulance unit and authorized disaster response unit.
C. Contractor agrees to meet performance standards and requirements as further discussed in Section 6 of this Agreement.
2. Qualification of Contractor
Contractor shall at all times meet the requirements set forth by the California Highway Patrol, the California Health and Safety Code, the California Vehicle Code, the State Department of Health, the California Code of Regulations, the County’s Department of Public Health with respect to medical standards, and any other applicable statute or regulation with respect to the services, equipment, and materials which are the subject matter of this Agreement. In the event of conflicting statutes or regulations, the statute or regulation setting forth the most stringent requirements shall be adhered to by Contractor.
3. Area Served
Contractor shall provide prehospital emergency medical services, on a nonexclusive basis, upon dispatch by County and upon direct call to Contractor’s Fire Department to any location or incident within the territory of Fresno County Ambulance Service Zone Area C as shown in Exhibit B-1. In addition, upon request of the County EMS Communications Center, Contractor shall, to the extent consistent with its primary responsibility to provide prehospital emergency medical services in the area of Exhibit B-1, render all reasonable “mutual aid” to those providers of emergency medical services operating within the adjacent Service Zone 1 2
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Exhibit A
A-2
Areas in order to ensure that timely emergency medical services are rendered to persons in need of such services within those areas.
4. Staffing and Wages in Conformance with H&S Code 1797.230 A. Contractor shall provide for the payment of comparable wages and benefits to all ambulance service employees that are generally consistent with those provided to ambulance service employees in the County of Fresno and surrounding counties.
B. Contractor shall maintain staffing levels consistent with staffing levels outlined in previous contracts between the parties.
5. Services to be Provided and Performance Standards
A. Contractor shall provide appropriate ambulance, paramedic, and medical equipment and personnel, except as set forth in this Agreement, in order to furnish “Advanced Life Support” (ALS) and “Basic Life Support” (BLS) services to persons within the area defined in Exhibit B-1 on a non-exclusive, on-call basis, twenty-four (24) hours per day, seven (7) days per week.
“Advanced Life Support” services shall mean special services designed to provide definitive prehospital emergency medical care, including, but not limited to, cardiopulmonary resuscitation, cardiac monitoring, cardiac defibrillation, advanced airway management, intravenous therapy, administration of specified drugs and other medical preparations, and other specified techniques and procedures administered by authorized personnel under direct supervision of a base station hospital or according to approved written protocols.
“Basic Life Support” services shall mean emergency first aid and cardiopulmonary resuscitation procedures which, as a minimum, includes recognizing respiratory and cardiac arrest and starting the proper application of cardiopulmonary resuscitation to maintain life without invasive techniques until the patient may be transported or until advanced life support is available.
B. Response Areas and Performance Standards
1) Metropolitan Response Area
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Exhibit A
A-3
The Metropolitan Response Area is defined as that area within the corporate limits of the City of Coalinga plus an area within one (1) statutory mile of said corporate limits, which is shown in Exhibit B-2, attached hereto and incorporated herein by this reference.
2) Rural Response Area
The Rural Response Area is defined as that area beyond the Metropolitan Response Area limits, which is shown in Exhibit B-3, attached hereto and incorporated herein by this reference.
3) Wilderness Response Area
For each calendar month, and for calls dispatched to locations within the area shown in Exhibit B-4, attached hereto and incorporated herein by this reference, and herein collectively called the Wilderness Response Area. 4) Response Time Performance Standards
Response time standards for the abovementioned areas are defined in Exhibit D, attached hereto and by this reference incorporated herein. 5) The required response times under this Agreement are measured from the time Contractor is alerted for a response to the time that Contractor arrives at scene in a fully staffed and equipped emergency ambulance unit. County provides Contractor with significant flexibility in Contractor’s methods of providing said services in order to achieve minimum results required under this Agreement. This is based upon Contractor’s commitment to perform to the response time standards required under this Agreement.
Therefore, a deficiency or an error by Contractor in one or more phases of its operations (e.g., vehicle deployment plan and basing model, and vehicle maintenance) shall not be the basis for the EMS Agency granting an exception to Contractor for its performance in another phase of its operation (e.g., response time performance). Required response times shall be measured in minutes and seconds, and shall be time stamped by the EMS Agency’s computer aided dispatch (CAD) system consistent with the requirements herein. 1 2
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Exhibit A
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County and the EMS Agency recognizes that dispatch
operations are not a responsibility or under the control of Contractor. County and the EMS Agency acknowledge that Contractor is not to be held responsible for delays that may occur due to dispatching, and the Contractor acknowledges that the County EMS Communications Center requires adequate time to process each request (e.g., time from request received to the time of unit alert). County agrees to monitor the County EMS Communications Center to ensure that its dispatch performance remains within the standards developed by County and the local EMS Agency.
The EMS Agency may grant exemptions from response time
performance requirements stated herein, on case-by-case basis, for calls where weather conditions, multi-casualty incidents, or other situations beyond the Contractor’s control cause unavoidable delay. All such calls shall be individually examined by the EMS Agency as to system status plan and staffing levels, dispatch and in-service times, and other influencing factors (e.g., weather conditions), and if the circumstances warrant, the EMS Agency may authorize the exclusion of such calls when measuring performance requirements. Exclusion of a call under this paragraph means that a late call which has received approval for an appeal will not count as an on-time response. Therefore, it is excluded from the database for the purpose of fractile performance calculation (i.e., performance measured by fractions of a minute or hour).
In order to be eligible for such exemption, the Contractor shall notify the EMS Agency within a reasonable amount of time of the occurrence. Equipment failure, personnel error, or lack of a nearby ambulance does not constitute grounds for exemption from response time performance requirements.
a. “At Scene”
Shall be defined as the moment when the assigned
emergency ambulance unit is physically at or within one hundred (100) feet of the scene. In instances where the emergency ambulance unit responds to a location other than the scene (e.g., staging area), arrival “at scene” shall be the time such unit arrives at, or is within one hundred (100) feet of, the designated staging location
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Exhibit A
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b. Failure to Report “At Scene”
In instances when emergency ambulance units fail to report “at scene,” the time of the next communications by those units with the County EMS Communications Center shall be used as the “at scene” time. However, Contractor may appeal such instances when it can document the actual arrival time through another means (e.g., nonContractor first responder communication recording and automatic vehicle locator). c. Unit Cancelled Prior to Arrival “At Scene”
Required response time standards do not apply to instances where Contractor is cancelled prior to arrival “at scene”. 6) Performance Indicators for Alerting and Initiating Response The following performance indicators shall be used to evaluate the timeliness of Contractor’s field operations (from time of unit alert to time “at scene”) in response to requests that require an immediate dispatch (Priorities 1 and 2) or an urgent dispatch (Priorities 3 and 4). Such performance indicators are not used as standards for enforcing Contractor’s compliance with required response time standards under this Agreement.
Rather, they are utilized as a means of determining whether Contractor meets the criteria for an exception to response time standards and for evaluating the need for more in-depth Quality Improvement review by the EMS Agency and/or Contractor of Contractor’s services. a. Crew Response Phase (Priorities 1,2,3, and 4)
For requests for immediate responses (Priorities 1 and 2) and urgent responses (Priorities 3 and 4), the “Chute Time” is the measurement of elapsed time from “unit alert” to the time that all crewmembers are in the ambulance unit, begin response, and report on radio to the County EMS Communications Center of “unit enroute.” For Contractor’s primary ambulance units, the maximum permissible Chute Time shall be one hundred twenty (120) seconds or less. This performance indicator is a performance measurement of Contractor’s performance separate from any other performance standard in this Agreement. “Unit Alert” shall be defined as the moment the County EMS Communications Center alerts Contractor’s emergency ambulance unit for a response. 1 2
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Exhibit A
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7) Ambulances shall be staffed and equipped at the appropriate response level for the response incident (Advanced Life Support or Basic Life Support). The Contractor may utilize its own discretion on resource management with regard to advanced life support (paramedic) ambulance units. The Contractor may operate a single-tiered system - utilizing advanced life support (paramedic) ambulance units for all responses or the Contractor may operate a multi-tiered system - staffing different types of units with different staffing levels in order to service the various types of responses. The Contractor has the operational flexibility to operate under either model in order to provide a cost-effective system. However, the Contractor’s obligation to perform its minimum performance requirements under this Agreement to the reasonable satisfaction of the County and the EMS Agency shall not be lessened if Contractor elects to operate a multi-tiered system - that is, the Contractor shall in any event be responsible to provide an appropriately staffed and equipped ambulance unit, as defined in the EMS Agency Policy and Procedures.
The EMS Agency requirement for staffing of advanced life support (paramedic) units is a minimum one (1) currently California-licensed and locallyaccredited paramedic and one (1) currently trained and locally certified EMT. The minimum staffing for a BLS unit is two (2) locally certified EMTs.
The utilization of BLS ambulances as a part of a multi-tiered system, and, in the case of incidents which require the response of an advanced life support (paramedic) ambulance unit, the Contractor utilizes BLS ambulances in conjunction with nontransport advanced life support (paramedic) units, the following standards shall apply:
a. Rendezvous between BLS ambulance units and advanced
life support (paramedic) units shall be initiated according to the standards described in EMS Policy #510; and
b. Such BLS ambulance personnel shall adhere to EMS
Agency Policy and Procedures regarding treatment and the urgency of transport. Patient transport shall not be inappropriately delayed, contrary to EMS Agency Policy and Procedures, 1 2
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Exhibit A
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in order to wait for the arrival of a non-transport advanced life support (paramedic) unit in order to prevent the levy of liquidated damages regarding a BLS response. c. BLS level ambulances for services under this Agreement shall be equipped and staffed at the BLS-defibrillation level. 8) Contractor shall make (and shall maintain for 180 days) a digitally recorded copy of all requests for medical aid through the designated public service answering point.
9) Contractor shall utilize and maintain an electronic patient care reporting (ePCR) system and provide data to the EMS Agency and the California EMS Information System (CEMSIS) in accordance with H&S code 1797.227. 10) Contractor shall, consistent with County EMS Policies and Procedures, develop, collect, maintain and transmit to County data regarding its delivery of services hereunder.
11) Contractor shall notify the County EMS Communications Center immediately upon receipt of calls for medical aid and/or transportation and attempt to forward medical 911 calls to the County EMS Communications Center to allow for telephone medical pre-arrival instructions.
12) Contractor shall make and maintain radio contact with the County EMS Communications Center on the County EMS Med-Net System for the purpose of tracking and data collection.
13) Contractor agrees to provide an internal quality improvement program, which adheres to the County EMS System and is consistent with the minimum standards of the County EMS Policies and Procedures.
6. Equipment and Personnel
Contractor shall furnish, operate, maintain and replace, as necessary, any and all items of equipment, apparatus and supplies, whether real, personal, or otherwise, and qualified personnel as may be necessary to fulfill its obligations under this Agreement. As between the County and Contractor, title to all such equipment, apparatus and 1 2
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Exhibit A
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supplies furnished by Contractor shall remain at all times in Contractor and personnel assigned to the performance of this Agreement are and shall remain employees or volunteers or contractors of Contractor.
Exhibit C
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Insurance Requirements
1. Required Policies
Without limiting the County’s right to obtain indemnification from the Contractor or any third parties, Contractor, at its sole expense, shall maintain in full force and effect the following insurance policies throughout the term of this Agreement. (A) Commercial General Liability. Commercial general liability insurance with limits of not less than Two Million Dollars ($2,000,000) per occurrence and an annual aggregate of Four Million Dollars ($4,000,000). This policy must be issued on a per occurrence basis.
Coverage must include products, completed operations, property damage, bodily injury, personal injury, and advertising injury. The Contractor shall obtain an endorsement to this policy naming the County of Fresno, its officers, agents, employees, and volunteers, individually and collectively, as additional insureds, but only insofar as the operations under this Agreement are concerned. Such coverage for additional insureds will apply as primary insurance and any other insurance, or self-insurance, maintained by the County is excess only and not contributing with insurance provided under the Contractor’s policy.
(B) Automobile Liability. Automobile liability insurance with limits of not less than One Million Dollars ($1,000,000) per occurrence for bodily injury and for property damages.
Coverage must include any auto used in connection with this Agreement. (C) Workers Compensation. Workers compensation insurance as required by the laws of the State of California with statutory limits.
(D) Employer’s Liability. Employer’s liability insurance with limits of not less than One Million Dollars ($1,000,000) per occurrence for bodily injury and for disease. (E) Professional Liability. Professional liability insurance with limits of not less than One Million Dollars ($1,000,000) per occurrence and an annual aggregate of Three Million Dollars ($3,000,000). If this is a claims-made policy, then (1) the retroactive date must be prior to the date on which services began under this Agreement; (2) the Contractor shall maintain the policy and provide to the County annual evidence of insurance for not less than five years after completion of services under this Agreement; and (3) if the policy is canceled or not renewed, and not replaced with another claims-made policy with a retroactive date prior to the date on which services begin under this Agreement, then the Contractor shall purchase extended reporting coverage on its claims-made policy for a minimum of five years after completion of services under this Agreement. (F) Molestation Liability. Sexual abuse / molestation liability insurance with limits of not less than Two Million Dollars ($2,000,000) per occurrence, with an annual aggregate of Four Million Dollars ($4,000,000). This policy must be issued on a per occurrence basis. (G) Technology Professional Liability (Errors and Omissions). Technology professional liability (errors and omissions) insurance with limits of not less than Two Million Dollars ($2,000,000) per occurrence and in the aggregate. Coverage must encompass all of the Contractor’s obligations under this Agreement, including but not limited to claims involving Cyber Risks.
Exhibit C
C-2
(H) Cyber Liability. Cyber liability insurance with limits of not less than Two Million Dollars ($2,000,000) per occurrence. Coverage must include claims involving Cyber Risks. The cyber liability policy must be endorsed to cover the full replacement value of damage to, alteration of, loss of, or destruction of intangible property (including but not limited to information or data) that is in the care, custody, or control of the Contractor.
Definition of Cyber Risks. “Cyber Risks” include but are not limited to (i) Security Breach, which may include Disclosure of Personal Information to an Unauthorized Third Party; (ii) data breach; (iii) breach of any of the Contractor’s obligations under [identify the Article, section, or exhibit containing data security obligations] of this Agreement; (iv) system failure; (v) data recovery; (vi) failure to timely disclose data breach or Security Breach; (vii) failure to comply with privacy policy; (viii) payment card liabilities and costs; (ix) infringement of intellectual property, including but not limited to infringement of copyright, trademark, and trade dress; (x) invasion of privacy, including release of private information; (xi) information theft; (xii) damage to or destruction or alteration of electronic information; (xiii) cyber extortion; (xiv) extortion related to the Contractor’s obligations under this Agreement regarding electronic information, including Personal Information; (xv) fraudulent instruction; (xvi) funds transfer fraud; (xvii) telephone fraud; (xviii) network security; (xix) data breach response costs, including Security Breach response costs; (xx) regulatory fines and penalties related to the Contractor’s obligations under this Agreement regarding electronic information, including Personal Information; and (xxi) credit monitoring expenses.
If the Contractor is a governmental entity, it may satisfy the policy requirements above through a program of self-insurance, including an insurance pooling arrangement or joint exercise of powers agreement.
2. Additional Requirements
(A) Verification of Coverage. Within 30 days after the Contractor signs this Agreement, and at any time during the term of this Agreement as requested by the County’s Risk Manager or the County Administrative Office, the Contractor shall deliver, or cause its broker or producer to deliver, to the County of Fresno, Department of Public Health, P.O.
Box 11867, Fresno, CA 93775, Attention: Contracts Section – 6 th Floor, or email,
[email protected], certificates of insurance and endorsements for all of the coverages required under this Agreement.
(i) Each insurance certificate must state that: (1) the insurance coverage has been obtained and is in full force; (2) the County, its officers, agents, employees, and volunteers are not responsible for any premiums on the policy; and (3) the Contractor has waived its right to recover from the County, its officers, agents, employees, and volunteers any amounts paid under any insurance policy required by this Agreement and that waiver does not invalidate the insurance policy.
(ii) The commercial general liability insurance certificate must also state, and include an endorsement, that the County of Fresno, its officers, agents, employees, and volunteers, individually and collectively, are additional insureds insofar as the operations under this Agreement are concerned. The commercial general liability Exhibit C
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insurance certificate must also state that the coverage shall apply as primary insurance and any other insurance, or self-insurance, maintained by the County shall be excess only and not contributing with insurance provided under the Contractor’s policy.
(iii) The automobile liability insurance certificate must state that the policy covers any auto used in connection with this Agreement.
(iv) The professional liability insurance certificate, if it is a claims-made policy, must also state the retroactive date of the policy, which must be prior to the date on which services began under this Agreement.
(v) The technology professional liability insurance certificate must also state that coverage encompasses all of the Contractor’s obligations under this Agreement, including but not limited to claims involving Cyber Risks, as that term is defined in this Agreement.
(vi) The cyber liability insurance certificate must also state that it is endorsed, and include an endorsement, to cover the full replacement value of damage to, alteration of, loss of, or destruction of intangible property (including but not limited to information or data) that is in the care, custody, or control of the Contractor. (B) Acceptability of Insurers. All insurance policies required under this Agreement must be issued by admitted insurers licensed to do business in the State of California and possessing at all times during the term of this Agreement an A.M. Best, Inc. rating of no less than A: VII.
(C) Notice of Cancellation or Change. For each insurance policy required under this Agreement, the Contractor shall provide to the County, or ensure that the policy requires the insurer to provide to the County, written notice of any cancellation or change in the policy as required in this paragraph. For cancellation of the policy for nonpayment of premium, the Contractor shall, or shall cause the insurer to, provide written notice to the County not less than 10 days in advance of cancellation. For cancellation of the policy for any other reason, and for any other change to the policy, the Contractor shall, or shall cause the insurer to, provide written notice to the County not less than 30 days in advance of cancellation or change. The County in its sole discretion may determine that the failure of the Contractor or its insurer to timely provide a written notice required by this paragraph is a breach of this Agreement.
(D) County’s Entitlement to Greater Coverage. If the Contractor has or obtains insurance with broader coverage, higher limits, or both, than what is required under this Agreement, then the County requires and is entitled to the broader coverage, higher limits, or both. To that end, the Contractor shall deliver, or cause its broker or producer to deliver, to the County’s Risk Manager certificates of insurance and endorsements for all of the coverages that have such broader coverage, higher limits, or both, as required under this Agreement.
(E) Waiver of Subrogation. The Contractor waives any right to recover from the County, its officers, agents, employees, and volunteers any amounts paid under the policy of worker’s compensation insurance required by this Agreement. The Contractor is solely Exhibit C
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responsible to obtain any policy endorsement that may be necessary to accomplish that waiver, but the Contractor’s waiver of subrogation under this paragraph is effective whether or not the Contractor obtains such an endorsement. (F) County’s Remedy for Contractor’s Failure to Maintain. If the Contractor fails to keep in effect at all times any insurance coverage required under this Agreement, the County may, in addition to any other remedies it may have, suspend or terminate this Agreement upon the occurrence of that failure, or purchase such insurance coverage, and charge the cost of that coverage to the Contractor. The County may offset such charges against any amounts owed by the County to the Contractor under this Agreement.
(G) Subcontractors. The Contractor shall require and verify that all subcontractors used by the Contractor to provide services under this Agreement maintain insurance meeting all insurance requirements provided in this Agreement. This paragraph does not authorize the Contractor to provide services under this Agreement using subcontractors. (H) Contractor’s Personnel. The insurance requirements of this Exhibit C shall apply to Contractor’s personnel during their performance of any activity which is the subject of this Agreement hereto, including, but not limited to, their participation in clinical education programs and prehospital experience while assigned to a separate paramedic ground ambulance provider.
Exhibit D
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Response Time Standards
Zone Priority Minimum
Response Time
Cumulative
Standard Frequency
Metro Zone 1 & 2 9 minutes 90% Monthly
Metro Zone 3 & 4 20 minutes 90% Monthly
Metro Zone 5 30 Minutes 90% Monthly
Rural Zone 1 & 2 20 minutes 90% Quarterly
Rural Zone 3 & 4 30 minutes 90% Quarterly
Rural Zone 5 40 minutes 90% Quarterly
Wilderness Zone 1 & 2 60 minutes 90% Quarterly
Wilderness Zone 3 90 minutes 90% Quarterly
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE AUTHORITY Subject: Authorize City Manager to Approve Engagement Letter Received from Bryant L. Jolley, CPA for Auditing Services of FiscalYear 2023/2024
Meeting Date: Thursday, May 2, 2024
From: Marissa Trejo, City Manager
Prepared by: Mai Vang, Financial Services Director
I. RECOMMENDATION:
Authorize City Manager to approve the Engagement Letter from Bryant L. Jolley for Auditing Services for Fiscal Year 2023/2024.
II. BACKGROUND:
The City of Coalinga has been using Bryant L. Jolley for Auditing Services since 2020.
III. DISCUSSION:
Audit Scope and Objectives
Bryant L. Jolley willaudit the financial statements of the governmentalactivities, the business-type activities, each major fund, and the aggregate remaining fund information, including the disclosures, which collectively comprise the basic financial statements, of the City as of and for the fiscal year ended June 30, 2024. Accounting standards generally accepted in the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the City’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the GovernmentalAccounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historicalcontext. As part of Bryant L. Jolley engagement, the firm willapply certain limited procedures to the City’s RSI in accordance with auditing standards generally accepted in the United States of America (GAAS). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to the firm’s inquiries, the basic financial statements, and other knowledge the firm obtained during the firm’s audit of the basic financial statements. Bryant L. Jolley will not express an opinion or provide any assurance on the information because the limited procedures do not provide the firm with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by GAAP and will be subjected to certain limited procedures, but will not be audited:
1) Management’s Discussion and Analysis
2) Budgetary Comparison Schedules
3) Schedule of the City’s Proportionate Share of Net Pension Liability 4) Schedule of Contributions
Bryant L. Jolley has also been engaged to report on supplementary information other than RSI that accompanies the City’s financial statements. The firm will subject the following supplementary information to the auditing procedures applied in the firm’s audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with GAAS, and the firm will provide an opinion on it in relation to the financial statements as a whole in a report combined with the firm’s auditor’s report on the financial statements. whole in a report combined with the firm’s auditor’s report on the financial statements. 1) Schedule of expenditures of federalawards.
2) Combining Balance Sheet – Nonmajor Governmental Funds 3) Combining Statement of Revenue, Expenditures and Changes in Fund Balance – Nonmajor Governmental Funds
The objectives of the firm’s audit is to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and issue an auditor’s report that includes the firm’s opinions about whether the City’s financial statements are fairly presented, in all material respects, in conformity with GAAP, and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards willalways detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on:
· Internalcontrol over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. · Internalcontrol over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and materialeffect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).
IV. ALTERNATIVES:
Do not approve the engagement.
V. FISCAL IMPACT:
The totalcost of the auditing services for FiscalYear 2023/2024 will be $53,500; $43,000 for the audit, $3,500 for the City Financial Transactions Report, $2,500 for the Annual Street Report, and $4,500 for each Single Audit major program. The cost will be allocated to the following funds:
Fund Dept Acct Amount Allocation
101 – General Fund 406 88030 10,931
106 - Police Grant Fund 413 88030 1,000
107 – Gas Tax Fund 422 88030 5,100
501 – Water Enterprise Fund 406 88030 13,162
502 – Gas Enterprise Fund 406 88030 11,231
503 – Sewer Enterprise Fund 406 88030 8,676
504 – Sanitation Enterprise Fund 406 88030 400
820 – ROF-Redev Oblg Retirement Fund 610 88030 3,000
Total $53,500
ATTACHMENTS:
File Name Description
20240412_-_Engagement_Letter_2024.pdf FY23/24 Financial Statement Audit Engagement Letter 901 “N” STREET, SUITE 104 FIREBAUGH, CALIFORNIA 93622 PHONE 559.659.3045 FAX 559.659.0615 BRYANT L. JOLLEY
CERTIFIED PUBLIC ACCOUNTANTS Bryant L. Jolley C.P.A.
Ryan P. Jolley C.P.A.
Darryl L. Smith C.P.A.
Luis A. Perez C.P.A.
Lan T. Kimoto
April 12, 2024
To the City Council and Ms. Marissa Trejo
City of Coalinga
155 West Durian
Coalinga, CA 93210
We are pleased to confirm our understanding of the services we are to provide for City of Coalinga for the fiscal year ended June 30, 2024.
Audit Scope and Objectives
We will audit the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information, including the disclosures, which collectively comprise the basic financial statements, of the City of Coalinga as of and for the fiscal year ended June 30, 2024. Accounting standards generally accepted in the United States of America (GAAP) provide for certain required supplementary information (RSI), such as management’s discussion and analysis (MD&A), to supplement the City of Coalinga’s basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the City of Coalinga’s RSI in accordance with auditing standards generally accepted in the United States of America (GAAS). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by GAAP and will be subjected to certain limited procedures, but will not be audited:
1) Management’s Discussion and Analysis
2) Budgetary Comparison Schedules
3) Schedule of Proportionate Share of Net Pension Liability/(Asset) 4) Schedule of Contributions
We have also been engaged to report on supplementary information other than RSI that accompanies City of Coalinga’s financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with GAAS, and we will provide an opinion on it in relation to the financial statements as a whole in a report combined with our auditor’s report on the financial statements.
1) Schedule of expenditures of federal awards.
2) Combining Balance Sheet – Nonmajor Governmental Funds 3) Combining Statement of Revenue, Expenditures and Changes in Fund Balance - Nonmajor Governmental Funds
The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and issue an auditor’s report that includes our opinions about whether your financial statements are fairly presented, in all material respects, in conformity with GAAP, and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance 2 but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS and Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on:
Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards.
Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal statutes, regulations, and the terms and conditions of federal awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).
Auditor’s Responsibilities for the Audit of the Financial Statements and Single Audit We will conduct our audit in accordance with GAAS; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance, and will include tests of accounting records, a determination of major program(s) in accordance with Uniform Guidance, and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit.
We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government.
Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse.
Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements or noncompliance may not be detected by us, even though the audit is properly planned and performed in accordance with GAAS and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors.
We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the government’s ability to continue as a going concern for a reasonable period of time.
Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will also request written representations from your attorneys as part of the engagement.
We have identified the following significant risk(s) of material misstatement as part of our audit planning:
According to GAAS, significant risks include management override of controls, and GAAS presumes that revenue recognition is a significant risk. Accordingly, we have considered these as significant risks.
We may, from time to time and depending on the circumstances, use third-party service providers in serving your account. We may share confidential information about you with these service providers but remain committed to 3 maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third-party service provider. Furthermore, we will remain responsible for the work provided by any such third-party service providers.
Our audit of financial statements does not relieve you of your responsibilities.
Audit Procedures—Internal Control
We will obtain an understanding of the government and its environment, including internal control relevant to the audit, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards.
As required by the Uniform Guidance, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance.
An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, and the Uniform Guidance.
Audit Procedures—Compliance
As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City of Coalinga’s compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance, and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards.
The Uniform Guidance requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal statutes, regulations, and the terms and conditions of federal awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the City of Coalinga’s major programs. For federal programs that are included in the Compliance Supplement, our compliance and internal control procedures will relate to the compliance requirements that the Compliance Supplement identifies as being subject to audit. The purpose of these procedures will be to express an opinion on the City of Coalinga’s compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance.
Other Services
We will also assist in preparing the financial statements, schedule of expenditures of federal awards, and related notes, the Annual Street Report and the City Financial Transactions Report to the State Controller’s Office of the City of Coalinga in conformity with accounting principles generally accepted in the United States of America and the Uniform Guidance based on information provided by you. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. The other services are limited to the financial statements, schedule of expenditures of federal awards, and related notes, the Annual Street Report and the City Financial Transactions Report services previously defined. We, in our sole 4 professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities.
You agree to assume all management responsibilities for the financial statements, schedule of expenditures of federal awards, and related notes, and any other nonaudit services we provide. You will be required to acknowledge in the management representation letter our assistance with preparation of the financial statements, the schedule of expenditures of federal awards, and related notes and that you have reviewed and approved the financial statements, the schedule of expenditures of federal awards, and related notes prior to their issuance and have accepted responsibility for them. Further, you agree to oversee the nonaudit services by designating an individual, preferably from senior management, with suitable skill, knowledge, or experience; evaluate the adequacy and results of those services; and accept responsibility for them.
Responsibilities of Management for the Financial Statements and Single Audit Our audit will be conducted on the basis that you acknowledge and understand your responsibility for (1) designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including internal controls over federal awards, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal awards, and all accompanying information in conformity with accounting principles generally accepted in the United States of America; and for compliance with applicable laws and regulations (including federal statutes), rules, and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information.
You are also responsible for making drafts of financial statements, schedule of expenditures of federal awards, all financial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers). You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related-party relationships and transactions, and other matters; (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance; (3) additional information that we may request for the purpose of the audit; and (4) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from you about the financial statements; schedule of expenditures of federal awards; federal award programs; compliance with laws, regulations, contracts, and grant agreements; and related matters.
Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole.
You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants. You are also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements that we report. Additionally, as required by the Uniform Guidance, it is management’s responsibility to evaluate and monitor noncompliance with federal statutes, regulations, and the terms and conditions of federal awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan. The summary schedule of prior audit findings should be available for our review in November 2024. 5 You are responsible for identifying all federal awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal awards (including notes and noncash assistance received, and COVID-19-related concepts, such as lost revenues, if applicable) in conformity with the Uniform Guidance. You agree to include our report on the schedule of expenditures of federal awards in any document that contains, and indicates that we have reported on, the schedule of expenditures of federal awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal awards that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal awards in accordance with the Uniform Guidance; (2) you believe the schedule of expenditures of federal awards, including its form and content, is stated fairly in accordance with the Uniform Guidance; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal awards.
You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles (GAAP). You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information.
Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management’s views on our current findings, conclusions, and recommendations, as well as your planned corrective actions for the report, and for the timing and format for providing that information.
Engagement Administration, Fees, and Other
We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing.
At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management’s responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditor’s reports, and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor’s reports or nine months after the end of the audit period.
We will provide copies of our reports to the City Council; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection.
The audit documentation for this engagement is the property of Bryant L. Jolley, CPA and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to the Department of Transportation or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Bryant L. Jolley, CPA’s personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. 6 The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the Department of Transportation. If we are aware that a federal awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation.
Bryant L. Jolley, CPA is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. We expect to begin our audit on approximately November 2024.
Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses, will not exceed $43,000 for the audit, $3,500 for the City Financial Transactions Report, $2,500 for the Annual Street Report, and $4,500 for each Single Audit major program tested. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit.
Our invoices for these fees will be rendered upon completion of the audit and are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes 30 days or more overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report(s). You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the engagement. If significant additional time is necessary, we will keep you informed of any problems we encounter and our fees will be adjusted accordingly.
Reporting
We will issue written reports upon completion of our Single Audit. Our reports will be addressed to the City Council of the City of Coalinga. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis-of-matter or other-matter paragraph to our auditor’s report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement.
The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will state that (1) the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance, and (2) the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. The Uniform Guidance report on internal control over compliance will state that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance. Both reports will state that the report is not suitable for any other purpose.
We appreciate the opportunity to be of service to the City of Coalinga and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the attached copy and return it to us.
Very truly yours,
Bryant L. Jolley, CPA
RESPONSE:
This letter correctly sets forth the understanding of the City of Coalinga. 7 _____________________________
Marissa Trejo, City Manager
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Waive Second Reading and Adopt Ordinance No. 866 related to a Zoning Ordinance Amendment and Finding of Categorical Exemption under the California Environmental Quality Act (CEQA) for Electric Vehicle Parking Standards in Accordance with Assembly Bill 1236 and Assembly Bill 970. - Zoning Text Amendment Application ZTA 24-02
Meeting Date: Thursday, May 2, 2024
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:
Waiving the Second Reading and Adopt Ordinance No. 866 related to a Zoning Ordinance Amendment and Finding of Categorical Exemption under the California Environmental Quality Act (CEQA) for Electric Vehicle Parking Standards in Accordance with Assembly Bill 1236 and Assembly Bill 970. - Zoning Text Amendment Application ZTA 24-02.
II. BACKGROUND:
On October 8, 2015, the State of California adopted Assembly Bill 1236, which requires localagencies to adopt an ordinance that creates an expedited and streamlined permitting process for electric vehicle charging systems. The State of California also adopted Assembly Bill 970, which requires localagencies, including charter cities, to deem an application complete and approved within a certain timeframe if all requirements are met.
Assembly Bill 1236 amended Government Code Section 65850.7 to require jurisdictions with a population less than 200,000 residents to establish procedures for expedited, streamlined processes for permitting electric vehicle charging stations. Additionally, Assembly Bill 970 requires local agencies, including charter cities, to deem an application complete and approved within a certain timeframe if all requirements are met. The amendments to Section 65850.7 include the requirement for a jurisdiction to adopt an ordinance for the expedited, streamlined process. The ordinance shall include the requirement that a jurisdiction adopt a checklist of requirements with which a permit application for an electric vehicle charging station will be eligible for expedited review.
On April 9, 2024 the Planning Commission held a public hearing to discuss and take testimony related the proposed zoning test amendment and subsequently adopted Resolution No. 024P-003 recommending approval of Ordinance 866 by the City Council.
On April 18, 2024 the City Council conducted a public hearing and introduced and waived the first reading of Ordinance 866.
III. DISCUSSION:
The proposed Zoning Ordinance Amendment has been submitted by city staff to change electric vehicle parking standards to be in accordance with Assembly Bill 1236 and Assembly Bill 970. A copy of Ordinance No. 866 has been attached for reference.
Environmental Determination: The Zoning Ordinance Amendment is Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061 of the CEQA Guidelines. Section 15061 states that CEQA applies only to projects that have the potential for causing a significant effect on the environment, where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment the activity is not subject to CEQA. The proposed regulations would qualitatively reduce existing impacts to the environment as compared to the existing environmental baseline that would otherwise allow such uses. As such, there is no possibility that the project would have a potential for causing a significant effect on the environment, and a finding under CEQA Guidelines Section 15061(b)(3) is appropriate.
IV. ALTERNATIVES:
Do not adopt Ordinance No. 866.
V. FISCAL IMPACT:
The following standard findings must be made for each Zoning Ordinance amendment:
The proposed Zoning Ordinance amendment would not be detrimental to the public interest, health, safety, convenience, or welfare of the City.
The proposed Zoning Ordinance amendment is consistent and compatible with the goals, policies, and actions of the General Plan, and the other applicable provisions of the Zoning Ordinance.
If applicable, the site is physically suitable (including, but not limited to access, provision of utilities, compatibility with adjoining land uses, and absence of physicalconstraints) for the requested zoning designations and anticipated land uses/developments.
The proposed Zoning Ordinance amendment has been processed in accordance with the applicable provisions of the California Government Code and the California Environmental Quality Act.
ATTACHMENTS:
File Name Description
EV_Charging_Ordinance_No._866.docx Ordinance No. 866 - EV Charging ORDINANCE NO. 866
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COALINGA AMENDING THE COALINGA
MUNICIPAL CODE TO CHANGE ELECTRIC VEHICLE PARKING STANDARDS IN ACCORDANCE WITH ASSEMBLY BILL 1236 AND ASSEMBLY BILL 970 AND FINDING OF CATEGORCAL
EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) WHEREAS, the State of California and City of Coalinga have consistently promoted and encouraged the use of fuel-efficient electric vehicles; and, WHEREAS, on October 8, 2015, the State of California adopted Assembly Bill 1236, which requires local agencies to adopt an ordinance that creates an expedited and streamlined permitting process for electric vehicle charging systems; and, WHEREAS, on October 8, 2021, the State of California adopted Assembly Bill 970, which requires local agencies, including charter cities, to deem an application complete and approved within a certain timeframe if all requirements are met; and, WHEREAS, creation of an expedited, streamlined permitting process for electric vehicle charging stations would facilitate convenient charging of electric vehicles and help reduce the City’s reliance on fossil fuels; and,
WHEREAS, the City Council desires to amend section 9-4.306 Electric and hybrid vehicle parking of the Coalinga Municipal Code to establish and define updates to electric vehicle parking standards.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Coalinga does ordain as follows:
Section 1. New language is in underline and deletions are in strikethrough. Article 2. – Definitions of the Coalinga Municipal Code is amended to read as follows:
Electric vehicle charging station. A public or private parking space served by a battery charging station equipment with the primary purpose of transferring electric energy by conductive or inductive means to a battery or other energy storage device in an electric vehicle.
An electric vehicle charging station is considered an accessory use and accessory structure on any property and shall conform to their respective requirements. A site with electric vehicle charging stations as a primary use shall be subject to the same requirements as a gas station, including signage requirements.
Charging levels. The standardized indications of electrical force or voltage at which an electric vehicle's battery is recharged.
Level-1: slow charging at zero (0) through 120 volts.
Level-2: medium charging at over 120 to 240 volts.
Level-3 or higher: fast or rapid charging with over 240 volts.
Electric Vehicles. The following definitions shall define terms related to Electric Vehicles:
Automatic Load Management Systems (ALMS). A control system which allows multiple EV chargers or EV-Ready electric vehicle outlets to share a circuit or panel and automatically reduce power at each charger, providing the opportunity to reduce electrical infrastructure costs and/or provide demand response capability. ALMS systems must be designed to deliver at least 1.4kW per charger to each EV Capable, EV Ready, or EVCS space served by ALMS. The connected amperage on-site shall not be lower than the required connected amperage per Part 11, 2019 California Green Building Code for the relevant building types.
Electric Vehicle Capable Space. A parking space linked to a listed electrical panel with sufficient capacity to provide at least 208/240 volts and 40 amperes to the parking space.
Raceways linking the electrical panel and parking space only need to be installed in spaces that will be inaccessible in the future, either trenched underground or where penetrations to walls, floors, or other partitions would otherwise be required for future installation of branch circuits. Raceways must be at least 1” in diameter and may be sized for multiple circuits as allowed by the California Electrical Code. The panel circuit directory shall identify the overcurrent protective device space(s) reserved for EV charging as “EV CAPABLE.” Construction documents shall indicate future completion of raceway from the panel to the parking space, via the installed inaccessible raceways.
Electric Vehicle Charging Station (EVCS). A parking space that includes installation of electric vehicle supply equipment (EVSE) with a minimum capacity of 30 amperes connected to a Level 2 EV Ready Space. EVCS installation may be used to satisfy a Level 2 EV Ready Space requirement.
Level 1 EV Ready Space. A parking space served by a complete electric circuit with a minimum of 120-volt, 20-ampere capacity including electrical panel capacity, overprotection device, a minimum 1”-diameter raceway that may include multiple circuits as allowed by the California Electrical Code, wiring, and either a receptacle labelled “Electric Vehicle Outlet” with at least a ½” font adjacent to the parking space or EVSE.
Level 2 EV Ready Space. A parking space served by a complete electric circuit with 208– 240-volt, 40 ampere capacity including electrical panel capacity, overprotection device, a minimum1”-diameter raceway that may include multiple circuits as allowed by the California Electrical Code, wiring, and either a receptacle labelled “Electric Vehicle Outlet” with at least a ½” font adjacent to the parking space or EVSE with a minimum output of 30 amperes.
Level 3 EV Ready Space. A parking space served by a complete electric circuit with a minimum 400-volt capacity including electrical panel capacity, overprotection device, a minimum 1- diameter raceway that may include multiple circuits as allowed by the California Electrical Code, wiring, and a receptacle labelled “Electric Vehicle Outlet” with at least a ½” font adjacent to the parking space or 400-volt EVSE.
Section 2. New language is in underline and deletions are in strikethrough. Section 9-4.306 of the Coalinga Municipal Code is amended to read as follows:
(a) Electric vehicle charging stations shall be of the same size as standard and accessible parking spaces.
(b) New non-residential developments that require 100 parking spaces or more, including all non-residential components of Planned Developments, shall provide:
(1) Level-3 minimum electric vehicle charging stations, at one electric vehicle parking charging station for every 100 required parking spaces. (2) At a public parking site, the first two (2) charging stations equipped with card-reading devices, or a charging station equipped with card-reading controls that can simultaneously charge two (2) or more electric vehicles, shall be accessible. (3) Hybrid vehicle parking spaces at two (2) such parking spaces for every 100 required parking spaces.
(c) New residential developments of 100 units or more, including all residential components of Planned Developments regardless of size, shall provide:
(1) 220-240 volt/40 amp outlets on a dedicated circuit and in close proximity to designated vehicle parking spaces in garages. Such provisions shall be sufficient to accommodate the potential future hardwire installation of one future Level-2 minimum electric vehicle charging station for every five (5) required parking spaces in multi-family developments, and/or one such station for every single-family residential unit with a garage.
(d) New residential developments that require fifty (50) parking spaces or more are required to provide:
(1) Underground electrical conduits meeting current California Electrical Code requirements, for future vehicle charging stations, regardless of whether any electric vehicle charging stations will be installed at the start of operations. (a) Background. Consistent with Cal. Gov't Code § 65850.7 and § 65850.71 and as amended, the Building Official shall implement an expedited, streamlined permitting process for electric vehicle charging stations and adopt a checklist of all requirements which electric vehicle charging stations shall comply with in order to be eligible for expedited review. The expedited, streamlined permitting process and checklist may refer to the recommendations contained in the most current version of the "Plug-In Electric Vehicle Infrastructure Permitting Checklist" of the "Zero-Emission Vehicles in California: Community Readiness Guidebook" as published by the Governor's Office of Planning and Research. (b) City documents. The City’s adopted checklist, application form, and any associated documents required for application approval shall be published on the City's website. (c) Electric vehicle charging station requirements. Electric vehicle charging stations shall meet the following requirements:
(1) Electric vehicle charging station equipment shall meet the requirements of the Cal.
Electrical Code, the Society of Automotive Engineers, the National Electrical Manufacturers Association, and accredited testing laboratories such as Underwriters Laboratories, and rules of the Public Utilities Commission or a municipal electric utility company regarding safety and reliability.
(2) Installation of electric vehicle charging stations and associated wiring, bonding disconnecting means, and overcurrent protective devices shall meet the requirements of Cal. Electrical Code Art. 625 and all applicable provisions of the Cal.
Electrical Code.
(3) Installation of electric vehicle charging stations shall be incorporated into the load calculations of all new or existing electrical services and shall meet the requirements of the Cal. Electrical Code. Electric vehicle charging equipment shall be considered a continuous load.
(4) Installation of electric vehicle charging stations and associated wiring, bonding disconnecting means, and overcurrent protective devices shall meet the requirements of Cal. Electrical Code Art. 625 and all applicable provisions of the Cal.
Electrical Code.
(5) Installation of electric vehicle charging stations shall be incorporated into the load calculations of all new or existing electrical services and shall meet the requirements of the Cal. Electrical Code. Electric vehicle charging equipment shall be considered a continuous load.
(d) Applicant verification. Prior to submitting an application for processing, the applicant shall verify that the installation of an electric vehicle charging station will not have specific, adverse impact to public health and safety and building occupants. Verification by the applicant includes but is not limited to: electrical system capacity and loads; electrical system wiring, bonding and overcurrent protection; building infrastructure affected by charging station equipment and associated conduits; areas of charging station equipment and vehicle parking. (e) Electronic submittal. Consistent with Government Code Section 65850.7, the Building Official shall allow for electronic submittal of permit applications covered by this Ordinance and associated supporting documentations. In accepting such permit applications, the Building Official shall also accept electronic signatures on all forms, applications, and other documentation in lieu of a wet signature by any applicant. (f) Administrative review process. The Building Official shall implement an administrative review process to expedite approval of electric vehicle charging stations. Review of a complete permit application shall be limited to the Building Official's review of whether it meets all health and safety requirements of local, state and federal law. Local law requirements shall be limited to those standards and regulations necessary to ensure there is no specific, adverse impact on public health or safety by the proposed installation. (g) Application approval. A permit application that satisfies the information requirements in the City’s adopted checklist shall be deemed complete and be promptly processed. Upon confirmation by the Building Official that the permit application and supporting documents meets the requirements of the City adopted checklist and is consistent with all applicable laws and health and safety standards, the Building Official shall, consistent with Government Code Section 65850.7 and 65850.71, approve the application and issue all necessary permits.
Such approval does not authorize an applicant to energize or utilize the electric vehicle charging station until approval is granted by the City. If the Building Official determines that the permit application is incomplete, he or she shall issue a written correction notice to the applicant, detailing all deficiencies in the application and any additional information required to be eligible for expedited permit issuance.
(h) Adverse impact. It is the intent of this Ordinance to encourage the installation of electric vehicle charging stations by removing obstacles to permitting for charging stations so long as the action does not supersede the Building Official’s authority to address higher priority lifesafety situations. If the Building Official makes a finding based on substantial evidence that the electric vehicle charging station could have a specific adverse impact upon the public health or safety, as defined in this Chapter, the City may require the applicant to apply for a use permit.
(i) Technical review. In the technical review of a charging station, consistent with Government Code Section 65850.7 and 65850.71, the Building Official shall not condition the approval for any electric vehicle charging station permit on the approval of such a system by an association, as that term is defined by Civil Code Section 4080. (j) General electric vehicle parking: all vehicles.
(1) All electric vehicle parking spaces required under this section, including electric vehicle charging stations, shall be counted toward the off-street parking required by Chapter 154.258 of this chapter and the accessible parking spaces, including electric vehicle charging spaces, shall be as required by the current California Building Code. (2) Vehicle parking spaces required under this section, including electric vehicle charging stations, shall be clearly marked with both signage and pavement stencils, except that in private garages associated with single-family, townhome, and Accessory Dwelling Unit uses.
(3) Parking spaces required under this section, including electric vehicle charging stations, shall meet the dimensional standards of Section 25-45.4 Parking Lot Design Standards and Location Criteria of this chapter. Electric vehicle charging equipment shall not reduce the size of the parking space.
(k) Electric vehicle (EV) parking requirements for residential land uses. (1) For one- and two-family dwellings and townhouses with attached private garages, each new dwelling unit, install two Level 2 EV Ready Spaces. For dwelling units with only one parking space, install one Level 2 EV Ready Space (2) New Accessory Dwelling Units constructed on the lot are required to include the installation of two Level 2 EV Ready Spaces. For Accessory Dwelling Units with only one parking space, install one Level 2 EV Ready Space.
(3) For multifamily buildings with less than or equal to 20 dwelling units, one parking space per dwelling unit with parking shall be provided with a Level 2 EV Ready Space. (4) When more than 20 multifamily dwelling units are constructed, 75% of the dwelling units with parking spaces shall be provided with at least one Level 2 EV Ready Space spaces capable of supporting future Electric Vehicle Supply Equipment (EVSE).
Calculations for the required minimum number of Level 2 EV Ready spaces shall be rounded up to the nearest whole number. In addition, each remaining dwelling unit with parking space(s) shall be provided with at least a Level 2 EV Capable Circuit. (5) Exceptions:
a. Accessory Dwelling Units without additional parking facilities are not required to comply with Section 25-45.4(o).
b. Spaces accessible only by automated mechanical car parking systems are excepted from providing EV charging infrastructure.
(l) Electric vehicle parking requirements for nonresidential land uses. (1) Office buildings. In buildings designated primarily for office use, when 10 or more parking spaces are constructed, 20% of the available parking spaces on site shall be equipped with a Level 2 Electric Vehicle Charging Station (EVCS). An additional 30% shall be at least Level 2 EV Capable. Calculations for the required minimum number of spaces equipped with Level 2 EVCS, Level 2 EV Ready spaces and EV Capable spaces shall all be rounded up to the nearest whole number.
(2) Service stations. New and remodeled service stations shall be equipped with one Level 3 EVCS per every three fueling pumps. Calculations for the required minimum number of spaces equipped with Level 3 EVCS shall all be rounded up to the nearest whole number.
(3) Other nonresidential buildings. In nonresidential buildings that are not designated primarily for office or gas station use, such as hotel, retail, industrial, or public and institutional uses, when 10 or more parking spaces are constructed, 15% of the available parking spaces on site shall be equipped with Level 2 EVCS. Calculations for the required minimum number of spaces equipped with Level 2 EVCS, Level 2 EV Ready spaces and EV Capable spaces shall all be rounded up to the nearest whole number.
(4) Exceptions
a. Institutional Uses. At the discretion of the zoning administrator, modified EV parking requirements may be permitted for institutional uses on a case-bycase basis if compelling reasons exist for reduced or modified EV parking, depending on the circumstances for the particular use.
(m) Electric vehicle parking requirements for mixed use developments. Electric Vehicle Parking Requirements for Mixed use developments shall comply with the applicable residential and nonresidential requirements specified above in accordance with the square footage and number of parking spaces by land use type.
(n) Technical requirements. Raceways for electric vehicle charging spaces are required to be installed at the time of construction and shall be installed prior to occupancy/operation in accordance with the California Electrical Code. Construction plans and specifications shall include, but are not limited to, the following:
(1) Type and location of the EVSE:
a. The raceway(s) shall originate at a service panel, or a subpanel(s) serving the area and shall terminate near the proposed location of the charging equipment and into listed suitable cabinet(s), box(es), enclosure(s) or equivalent.
b. Electrical calculations shall substantiate the design of the electrical system, to include the rating of equipment and any on-site distribution transformers and have sufficient capacity to simultaneously charge all required EVCS at its full rated amperage.
c. The service panel or subpanel(s) shall have sufficient capacity to accommodate the required number of dedicated branch circuit(s) for the future installation of the EVSE.
d. Electric vehicle charging stations shall be equipped with electrical outlets, and may also be equipped with card readers, controls, connector devices and other equipment as necessary for use. Electric cords shall not cross a pathway. All such equipment shall comply with the Building Regulations in Title 24, including all applicable provisions of the California Green Building Standards Code pertaining to electric vehicle charging.
The foregoing resolution was approved and adopted at a regular meeting of the City Council of the City of Coalinga on the 2
nd day of May 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
___________________________
Mayor of the City of Coalinga
ATTEST:
____________________________
City Clerk of the City of Coalinga
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Consideration of Bid Award for WTP Upgrades – Raw Water Intake Improvement Project
Meeting Date: Thursday, May 2, 2024
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:
It is recommended that the Coalinga City Council award a Contract in the amount of $879,000.00 to GSE Construction Company, Inc., 7633 Southfront Road, Suite 160, Livermore, CA 94551 for the WTP Upgrades – Raw Water Intake Improvement Project. It is also recommended that a contingency of 10% ($87,900.00) be included in the Council action to cover any unforeseen incidentals for a total authorization amount of $966,900.
II. BACKGROUND:
The City of Coalinga passed a water bond in 2020 where there were several water infrastructure projects identified on a list to undertake as part of the water infrastructure bond. Two (2) of these projects were the raw water intake screens replacement (moss screens) and the other was related to wash water reclamation and sludge drying bed improvements. The City of Coalinga entered into a professional services agreement with MKN to provide engineering design and construction support services for the proposed water infrastructure projects and all subsequent work was to undertaken through task orders.
In May 2022, the Coalinga City Council directed MKN & Associates to prepare engineering plans and specifications and authorized a call for bids for the WTP Upgrades – Raw Water Intake Improvement Project.
The primary scope of work, is to Mobilization/Demobilization, Perform Demolition and Disposal, Furnish and Install Precast Concrete Vault, Furnish and Install Raw Water Intake Screens, Furnish and Install Process and Service Piping, Fittings, and Appurtenances, Furnish and Install Electrical and Instrumentation Improvements furnishings.
III. DISCUSSION:
City Staff received and opened two bids for this project on April 16, 2024, at 2:00 p.m. MKN reviewed (checklist included with this report) and recommended GSE Construction Company, Inc. as the apparent low bidder with a total bid proposal of $879,000.00, based on the following:
1. The bid document requirement for references to similar work for the last 5 years were included, per Division 0, Section 00010 – Notice to Contractors, 9
th paragraph. HPS failed to provide that
requirement and used the Bid Packet Checklist only to complete their proposal per Division 0, Section 00050 – Bid Packet Checklist. Since HPS did not include a list of similar completed projects. Staff recommends to deem them unresponsive, making GSE the lowest responsive bidder.
2. The city recently created an ordinance that allows them to officially disqualify contractors (in its sole discretion) during the bid review (Ordinance Related to Disqualification of Contractors for Public Works Projects in Division 0, Section 00010 – Notice to Contractors, 14 th paragraph). After
discussions with City staff, the City would like to use their discretion to disqualify HPS.
The Engineer’s Estimate was $857,000.00. The entire bid summary is included as Attachment “A”. GSE Construction Company, Inc., has furnished the required bid bond. If the City Council decides to award the project to GSE Construction Company, Inc., and the “Notice to Proceed” is issued, the contractor will have 150 working days to complete the work. The following is a tentative schedule:
Award of Contract: May 2, 2024
Start of Construction: June 17, 2024
Completion of Construction: January 23, 2025
The City Engineer proposes to provide Civil Engineering Construction Management Services for the WTP Upgrades – Raw Water Intake Improvements Project for a not to exceed amount of $21,425.00. The Work Order is included in this report.
MKN proposes to provide Civil Engineering Construction Management Support Services for the WTP Upgrades – Raw Water Intake Improvements Project for a not to exceed amount of $25,000.00. The Work Order is included in this report.
IV. ALTERNATIVES:
The alternative to this councilaction would be to reject all bids. If all bids are rejected, the City would have to re-advertise or cancel the project. Staff believes that re-advertising the project will not result in lower bids.
V. FISCAL IMPACT:
Total authorization request for this contract is $879,000.00 with an additional 10% contingency of $87,900.00 for a construction total of $966,900. Total authorization request for Construction Management Services is $46,425.00 for a proposed total of $1,013,325.00.
This project is funded using a combination of ARPA Funds and 2021 Water Bond Funds. There will be no fiscal impact to the General Fund.
ATTACHMENTS:
File Name Description
Bid_Results.pdf Bid Results
Bid_Summary.pdf Bid Summary
3070_Work_Order_Construction_Engineering_WTP_Raw_Water_Intake_Project_040124.pdf TCE Work Order Scope_20240423_Task_Order_for_WTP_Raw_Wat_Screen_ESDC_and_CM.pdf MKN Work Order Checklist_20220422_Coalinga_WTP_Upgrades_RW_Intake_Improvs_Bid_Evaluation_GSE.pdf GSE Checklist Checklist_20220422_Coalinga_WTP_Upgrades_RW_Intake_Improvs_Bid_Evaluation_HPS.pdf HPS Checklist Attachment "B"
Bid Results
City of Coalinga
WTP Upgrades - Raw Water Intake Improvement Project
Project No. PW 24-002 / #3070
Bid Date: April 16, 2024
2:00 PM (D.S.T.), at Tri City Engineering Office
Bidder Base Bid
1 HPS Mechanical, Inc. $821,050.00
2 GSE Construction Company, Inc. $879,000.00
3 4
5 6
7 Sub List
Wm.B. Saleh
Lighthouse Electric
Kroeker, Inc.
Tri City Engineering
4630 W. Jennifer Ave., #101
Fresno, CA 93722-5415
Tel: 559.447.9075
Fax: 559.447-9074
[email protected]
City of Coalinga
155 W. Durian Ave
Coalinga, CA 93210
Tel (559) 935-1533
Fax (559) 935-1184
City of Coalinga
PW 24-002 WTP Upgrades - Raw Water Intake Improvement Project Base Bid Items
Item Description Unit Qty. Engineer's Est. Unit Price Extension Unit Price Extension 1 Mobilization/Demobilization LS 1 $ 30,000.00 $ 40,000.00 $ 40,000.00 $ 40,000.00 $ 40,000.00 2 Perform Demolition and Disposal LS 1 $ 20,000.00 $ 25,000.00 $ 25,000.00 $ 40,000.00 $ 40,000.00 3 Furnish and Install Precast Concrete Vault LS 1 $ 10,000.00 $ 30,000.00 $ 30,000.00 $ 15,000.00 $ 15,000.00 4 Furnish and Install Raw Water Intake Screens LS 1 $ 670,000.00 $ 670,000.00 $ 670,000.00 $ 674,000.00 $ 674,000.00 5 Furnish and Install Process and Service Piping,
Fittings, and Appurtenances LS 1 $ 77,000.00 $ 30,000.000 $ 30,000.00 $ 30,000.00 $ 30,000.00 6 Furnish and Install Electrical and Instrumentation
Improvements LS 1 $ 50,000.00 $ 26,050.000 $ 26,050.00 $ 80,000.00 $ 80,000.00 Base Bid Summary $ 857,000.00 $ 821,050.00 $ 879,000.00 ATTACHMENT "A" Bids 1-2
HPS Mechanical, Inc. GSE Construction Co., Inc.
F:\Docs\3000's\3070 COC WTP Raw Water Intake Improvement Project\Bid Docs\Bid Summary.xlsx Date Printed: 4/16/2024, 2:59 PM
PROFESSIONAL SERVICES WORK ORDER
CONSTRUCTION ENGINEERING
This agreement entered into the day of , 20 24 between City of Coalinga (hereinafter called the Client) and the Consultant Tri City Engineering (hereinafter called Consultant) for services in connection with the following project: Water Treatment Plant Upgrades – Raw Water Intake Improvements. The Client and Consultant's rights, duties, and obligations hereunder will be performed in accordance with the terms and conditions of the Agreement for Professional Services between Client and Consultant dated October 26, 2021 which is fully incorporated herein by reference.
I. Scope of Services. The Consultant's services will consist of the following:
• Construction Coordination; Coordinate administrative and project engineer consultant, inspection, activities. Coordinate project engineer consultant and Contractor’s preconstruction meeting, project site meetings, punch list, project closeout activities, Staff Report to Council authorizing Notice of Completion/Project Acceptance filing.
Coordinate Response to Contractors Request for Information, Construction Clarifications and Project Inspectors Request for Information, Coordinate Contractor Construction Site Meetings.
• Product Submittals coordination; manage project engineer consultant and contractor product submittals for compliance with the Project Plans and Specifications. • Labor Compliance: Perform labor compliance task, including verifying Certified Payrolls and Subcontractor Utilization.
• Progress Reports: Review daily progress reports addressing progress of the work, the project schedule to include City Public Utilities Inspectors provided daily photographs documenting the progress of the work.
• Contract Change Orders: Prepare Change Orders in compliance with the plans and specifications for City of Coalinga approval.
• Progress Payments: Review contractor’s initial schedule of values. Reconcile and document items of work in compliance with the plans and specifications; Review monthly progress payments for compliance with City of Coalinga funding procedures for City approval.
II. Additional Services. Any services not specifically provided for under Section I above shall be Additional Services. Only if mutually agreed to in writing by client or consultant shall consultant perform such additional services.
III. Consultant's Compensation. In consideration for Consultant providing the services noted above, the Client agrees to compensate the Consultant as follows:
$21,425.00
Retainer. The Client shall make an initial payment of -0- dollars ($0.00) (retainer) upon execution of this Agreement. This retainer shall be held by the Consultant and applied against final invoices.
Payment Due. Invoices shall be submitted by the Consultant monthly, are due upon presentation, and shall be considered past due if not paid within ten (10) calendar days of the due date.
Interest. If payment in full is not received by the Consultant within 30 calendar days of the due date, invoices shall bear interest at one-and-one-half (1.5) percent of the PAST DUE amount per month, which shall be calculated from the invoice due date. Payment thereafter shall first be applied to accrued interest and then to the unpaid principal.
Collection Costs. If the Client fails to make payments when due and the Consultant incurs any costs in order to collect overdue sums from the Client, the Client agrees that all such collection costs incurred shall immediately become due and payable to the Consultant. Collection costs shall include, without limitation, legal fees, and expenses, court costs, collection bonds and reasonable Consultant staff costs at standard billing rates for the Consultant’s time spent in efforts to collect.
This obligation of the Client to pay the Consultant’s collection costs shall survive the term of this agreement or any earlier termination by either party.
Set-offs, Back charges, Discounts. Payment of invoices shall not be subject to any discount or set-offs by the Client, unless agreed to in writing by the Consultant. Payment to the Consultant for services rendered and expenses incurred shall be due and payable regardless of any subsequent suspension or termination of this Agreement by either party.
In witness thereof, the parties hereto have accepted, made and executed this agreement upon the terms, conditions and provisions above stated, the day and year first above written.
Consultant: By Client: By
Signature Signature
Name: Daniel E. Jauregui Name: Sean Brewer
For: Tri City Engineering For: City of Coalinga
Title: President Title: Assistant City Manager
Address: 4630 W Jennifer Ave #101 Address: 155 W. Durian Ave Fresno, CA 93722 Coalinga, CA 93210
Reference: 3070
MKN | 8405 N. Fresno St., Suite 120 | Fresno, CA 93720 | T 559.500.4750 1 April 23, 2024
Mr. Dan Jauregui
City Engineer
Tri City Engineering, Inc.
(Submitted Electronically)
SUBJECT: Proposal for Engineering Services During Construction and Limited Construction Management Support Services for the Coalinga WTP Raw Water Intake Screen Replacement Project Dear Dan,
MKN & Associates, Inc. (MKN) is pleased to provide this letter proposal for providing engineering services during construction and limited construction management services for the City of Coalinga Water Treatment Plant (WTP) Raw Water Intake Screen Replacement Project.
SCOPE OF SERVICES
MKN will perform the following engineering services during construction and provided limited construction management services in support of the prime construction management firm TriCity Engineering (TriCity). Our services will be performed on a time and materials basis per our standard 2025 rate schedule, with an initial not to exceed fee of $25,000.
MKN will adhere to the following tasks summarized below:
TASK GROUP 100 – ENGINEERING SERVICES DURING CONSTRUCTION SERVICES Task 101 – General Project Management
Overall project management, which includes supervision of in-house staff, planning and monitoring of contract budget and schedule, and coordination with the City and MKN’s project team will be conducted by MKN’s Project Manager.
Task 101 – Bid Phase Support Services
MKN will attend a pre-bid meeting, review questions posed by bidders and prepare responses through addendums/supporting documents (as-needed), and evaluate bids for accuracy and completeness.
Task 102 – Shop Drawings and Submittals
MKN will review shop drawings and submittals from the contractor in accordance with the construction contract documents (up to 15 shop drawings/submittals). Shop drawings/submittals will be logged and tracked for compliance with the contract documents. MKN will coordinate with Contractor to prioritize review of critical path items.
Task 103 – Requests for Information (RFIs) and Change Orders MKN will review and respond to requests for information (RFI) from the contractor. This scope of services includes 20 hours of MKN staff time to review RFIs, which is based on reviewing 5 design clarification related RFIs and 5 non-design clarification related RFIs. MKN will review design clarification related RFIs at no additional cost to City. Once review of 5 non-design clarification related RFIs have been completed, MKN will notify City prior to review of any additional RFIs.
Review of additional non design-clarification related RFIs would be reviewed on a time and materials basis. Following an initial reviews by TriCity, MKN will review up to five (5) change orders requests and provide feedback to the City and TriCity staff.
Task 104 – Final Walk Through and Prepare Punch List
2024 Coalinga WTP Raw Water Intake Screen ESDC & CM Services MKN will participate in a final walk through with City and TriCity staff and prepare a punch list of items to be addressed by the Contractor.
Task 105 – Record Drawings
MKN will prepare record drawings based on the contractor’s redlined as-builts. Design changes issued via design clarifications, addenda, or change orders will also be incorporated into the record drawings. It is assumed that up to eight (8) hours will be required for drafting.
Task Group 100 Deliverables:
• Shop Drawing, Submittal, and RFI responses
• Punchlist of items to be addressed by the Contractor
• Record drawings in AutoCAD .dwg and electronic .pdf format TASK GROUP 200 – LIMITED CONSTRUCTION MANAGEMENT SUPPORT SERVICES Task 201 – Construction Observation
For budgetary purposes, this proposal assumes that MKN will have an onsite observer at the project site approximately four hours per working day during installation of process equipment and piping. Pending the final construction schedule issued by the contractor, the actual observation time requirements may vary. At the first indication of complications or complexities that would require additional observation time, the City will be notified.
MKN will implement observation guidelines for monitoring the quality of the Contractor's work, conduct field observation, and prepare documentation (on an as-needed basis) of construction tasks. Copies of significant photographs of construction activities will be provided to the City.
Upon witnessing (and discussing with City) materials, installation process, or levels of quality that do not meet the requirements of the construction contract documents, MKN may issue a Non-Conformance Report notifying the Contractor of such deviation and inquire about the Contractor's proposed corrective action. Copies will be immediately forwarded to the City.
Task 202 – Bi-Weekly Construction Meetings
MKN will attend bi-weekly construction meetings with the Contractor virtually or at the job site to review project schedule and to coordinate special inspection if required. City personnel will be invited to attend these meetings but will not be required to attend unless notified regarding a specific topic to review/coordinate with the Contractor.
Task 203 – Startup Services
MKN will serve as the start-up and commissioning liaison coordinating with the City and Contractor to develop and implement start-up, commissioning, and operations plans for the screening facilities. Consultant will coordinate with and provide start-up and commissioning observation services to assist the City with the monitoring and acceptance of the operational testing of various components of the screening facilities. MKN can assist the Contractor with troubleshooting of the new treatment facilities in the event water quality standards are not being met.
Task Group 200 Deliverables:
• Startup, Commissioning, and Operations Plans in electronic .pdf format • Progress reports following each site visit
• Record drawings in AutoCAD .dwg and electronic .pdf format 2024 Coalinga WTP Raw Water Intake Screen ESDC & CM Services Task Group 200 Assumptions:
• TriCity will perform the following services:
o coordinate and prepare an agenda for the Pre-Construction Conference. o prepare progress pay estimates.
o manage and maintain a log of submittals, RFIs and change orders. o provide as-needed materials testing and special inspections. o obtain delivery slips and tickets for materials delivered to the jobsite when checking payment requests o review the Contractor’s as-built redlines for completeness and accuracy based on observation reports, photos, RFIs and approved change orders. MKN will develop of Record Drawings following TriCity’s review and approval of the Contractor’s redlines.
• TriCity will be responsible for providing special inspection services and materials testing services including but not limited to compaction testing, rebar inspection, and concrete and grout sampling. • The City will be responsible for providing sampling and lab testing associated with disinfection of pipelines or the water treatment facility.
SCHEDULE
MKN anticipates that all work as stated above will take place over the course of three (3) months from the date that the construction is intiated. Based on the Contractor’s approved construction schedule, the total work time may vary.
GENERAL ASSUMPTIONS:
• MKN shall be entitled to rely reasonably upon the accuracy of data and information provided by or through Client and will use good professional judgment in reviewing and evaluating such information. If MKN identifies any error or inaccuracy in data or information provided by or through Client or determines that additional data or information is needed to perform the services, MKN shall promptly notify the client. • The Contractor has sole responsibility for compliance with safety requirements. MKN staff will monitor the Contractor's general compliance with its safety program. 2024 Coalinga WTP Raw Water Intake Screen ESDC & CM Services FEE
MKN will perform the scope of services on a time and materials basis in accordance with the fee schedule presented below with an initial not to exceed fee of $25,000.
The not to exceed fee is based on the estimated level of effort shown in the fee estimate below.
Thank you for providing MKN with the opportunity to provide our proposal for this project. If you have any questions regarding this proposal, please contact me by phone (559-500-4750 ext 1102) or email ([email protected]).
Sincerely,
Henry Liang, PE
Principal
Fullfilled (Yes/No/Value)?
Requirement Specified GSE Construction
Section 00410 - Bid Proposal Yes Bid Schedule (Total Base Bid Listed) Yes List of Subcontractors Yes Guarantee Yes Insurance Certification Yes Non-Collusion Affadavit Yes Public Contract Code Yes Equal Employment Opportunity Certification Yes Labor Certification Yes Debarment and Suspension Certification Yes Disclosure of Lobbying Activities Yes Certificate of Authority (Corporation) Yes Valid Contractor's License/Labor Certification Yes Bid Bond Yes Addenda Yes Project Similar Type Similar Complexity Final Contract Value SASD Sailor Bar Pump Station Rehabilitation Yes Yes 5,824,500 $ Hayward Headworks Bar Screens Project Yes Yes 8,342,468 $ Manteca WQCF Bar Screen Project Yes Yes 1,712,825 $
All issued Addenda have been signed and acknowledged.Bidder signed the appropriate forms.Bidder signed the appropriate forms.Bidder signed the appropriate forms.
Project involved rehabilitation of existing sewer
intake pump station/screening.
Project involved installation of new headworks bar
screens.
Project involved installation of new headworks bar
screens.
Similar Project ListApplicable Water Treatment Projects: GSE Remarks
Coalinga WTP - Raw Water Intake Improvements - Bid Review Checklist - GSE Bidder signed the appropriate forms.Bidder provided valid contractors licenses.
Remarks
Bidder signed the appropriate forms.Bidder signed the appropriate forms.GSE Construction was the apparent low bidder.Bidder provided appropriate descriptions for subcontractors.Bidder signed the appropriate forms.Bidder signed the appropriate forms.Bidder signed the appropriate forms.Bidder signed the appropriate forms.Bidder signed the appropriate forms.
Fullfilled (Yes/No/Value)?
Requirement Specified GSE Construction
Section 00410 - Bid Proposal Yes Bid Schedule (Total Base Bid Listed) Yes List of Subcontractors Yes Guarantee Yes Insurance Certification Yes Non-Collusion Affadavit Yes Public Contract Code Yes Equal Employment Opportunity Certification Yes Labor Certification Yes Debarment and Suspension Certification Yes Disclosure of Lobbying Activities Yes Certificate of Authority (Corporation) Yes Valid Contractor's License/Labor Certification Yes Bid Bond Yes Addenda Yes Project Similar Type Similar Complexity Final Contract Value Coalinga WTP - Raw Water Intake Improvements - Bid Review Checklist - HPS Bidder signed the appropriate forms.Bidder provided valid contractors licenses.
Remarks
Bidder signed the appropriate forms.Bidder signed the appropriate forms.GSE Construction was the apparent low bidder.Bidder provided appropriate descriptions for subcontractors.Bidder signed the appropriate forms.Bidder signed the appropriate forms.Bidder signed the appropriate forms.Bidder signed the appropriate forms.Bidder signed the appropriate forms.
Similar Project ListApplicable Water Treatment Projects - None Listed Remarks
All issued Addenda have been signed and acknowledged.Bidder signed the appropriate forms.Bidder signed the appropriate forms.Bidder signed the appropriate forms.
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Authorize Assistant City Manager to Execute a Task Order with City Engineer for Preliminary Engineering and Construction Engineering Services for Durian Street and Birch Street Rehabilitation Project in addition to Adding said Project to the FY24 Budget as Amendment
Meeting Date: Thursday, May 2, 2024
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:
Authorize Assistant City Manager to Execute a Task Order with the City Engineer for Preliminary Engineering and Construction Engineering Services for the Durian Street and Birch Street Rehabilitation Project in Addition to Adding Said Project to the FY24 budget as an amendment.
II. BACKGROUND:
During the course of the recent storms, portions of Durian Street and Birch Street have in a state of major disrepair beyond the scope of crack sealing and slurry seal. In order to avoid increased cost to rehabilitate, staff is recommending addressing this area during the dry season before next winter.
This project will implement street improvements to East Birch Avenue between 5th Street / Coalinga Plaza and North 4th Street, and East Birch Avenue between 5th Street / Coalinga Plaza and Sunset Street, and West Durian Avenue between North Sunset Street to North 7th Street. It willencompass 1.5” cold milling of the existing asphalt concrete on Birch and Durian Avenues with new 1.5” asphalt concrete overlay and removal of one existing concrete valley gutter on both Birch and Durian with new concrete valley gutter and new subbase. No utilities were found and there will be no improvements to existing curb, gutters, and ramps.
Existing Striping will be removed and improved by the City of Coalinga Public Works Department.
III. DISCUSSION:
Staff is requesting authorization for the Assistant City Manager to execute a work order with the City Engineer for preliminary design and construction engineering. The total for engineering is not expected to exceed $20,000. The estimated cost for the project is $110,940.00.
IV. ALTERNATIVES:
None at this time unless the councilchooses not to proceed with the project.
V. FISCAL IMPACT:
This is an unbudgeted item, however, the need for repair is am immediate need. The total project cost was estimated at $110,940.00. The cost of the project willcome from TDA Street Maintenance Fund which has appropriate funds to cover the expenses.
ATTACHMENTS:
File Name Description
3071_Construction_Engineering_Work_Order.pdf 3071 Construction Engineering Work Order 3071_Design_Engineering_Work_Order.pdf 3071 Design Engineering Work Order 3071_Cost_Estimate_4.24.24.pdf 3071 Cost Estimate_4.24.24 3071_Birch___Durian_Exhibits_4.24.24.pdf 3071_Birch & Durian Exhibits_4.24.24
PROFESSIONAL SERVICES WORK ORDER
CONSTRUCTION ENGINEERING
This agreement entered into the day of , 20 24 between City of Coalinga (hereinafter called the Client) and the Consultant Tri City Engineering (hereinafter called Consultant) for services in connection with the following project: Birch Avenue 4th to Sunset and Durian Avenue 7th to Sunset AC overlay Project. The Client and Consultant's rights, duties, and obligations hereunder will be performed in accordance with the terms and conditions of the Agreement for Professional Services between Client and Consultant dated October 26, 2021 which is fully incorporated herein by reference.
I. Scope of Services. The Consultant's services will consist of the following:
• Construction Coordination; Coordinate administrative, inspection, quality assurance, materials testing activities. Coordinate Contractors pre-construction meeting, project site meetings, punch list, project closeout activities, Staff Report to Council authorizing Notice of Completion/Project Acceptance filing. Coordinate Response to Contractors Request for Information, Construction Clarifications and Project Inspectors Request for Information, Supervise Contractor Construction Site Meetings. • Product Submittals; review contractor product submittals for compliance with the Project Plans and Specifications.
• Labor Compliance: Perform labor compliance task, including verifying Certified Payrolls, Subcontractor Utilization and Labor Interviews.
• Progress Reports: Review daily progress reports addressing progress of the work, the project schedule to include City Public Works Inspectors provided daily photographs documenting the progress of the work.
• Contract Change Orders: Prepare Change Orders in compliance with the plans and specifications for City of Coalinga approval.
• Progress Payments: Review contractor’s initial schedule of values. Reconcile and document items of work in compliance with the plans and specifications; Review monthly progress payments for compliance with City of Coalinga funding procedures for City approval.
• Construction Oversite: Provide weekly inspection of the construction and the contractors operations. Review daily inspection field reports. Verify actions of the contractor. Clarify the continuity of the work (working days, delays, activities) II. Additional Services. Any services not specifically provided for under Section I above shall be Additional Services. Only if mutually agreed to in writing by client or consultant shall consultant perform such additional services.
III. Consultant's Compensation. In consideration for Consultant providing the services noted above, the Client agrees to compensate the Consultant as follows:
$7,000.00
Sub-Consultant provided Soils Engineering. R-Value/Compaction Testing Fee:
$4,500.00
Retainer. The Client shall make an initial payment of -0- dollars ($0.00) (retainer) upon execution of this Agreement. This retainer shall be held by the Consultant and applied against final invoices.
Payment Due. Invoices shall be submitted by the Consultant monthly, are due upon presentation, and shall be considered past due if not paid within ten (10) calendar days of the due date.
Interest. If payment in full is not received by the Consultant within 30 calendar days of the due date, invoices shall bear interest at one-and-one-half (1.5) percent of the PAST DUE amount per month, which shall be calculated from the invoice due date. Payment thereafter shall first be applied to accrued interest and then to the unpaid principal.
Collection Costs. If the Client fails to make payments when due and the Consultant incurs any costs in order to collect overdue sums from the Client, the Client agrees that all such collection costs incurred shall immediately become due and payable to the Consultant. Collection costs shall include, without limitation, legal fees, and expenses, court costs, collection bonds and reasonable Consultant staff costs at standard billing rates for the Consultant’s time spent in efforts to collect.
This obligation of the Client to pay the Consultant’s collection costs shall survive the term of this agreement or any earlier termination by either party.
Set-offs, Back charges, Discounts. Payment of invoices shall not be subject to any discount or set-offs by the Client, unless agreed to in writing by the Consultant. Payment to the Consultant for services rendered and expenses incurred shall be due and payable regardless of any subsequent suspension or termination of this Agreement by either party.
In witness thereof, the parties hereto have accepted, made and executed this agreement upon the terms, conditions and provisions above stated, the day and year first above written.
Consultant: By Client: By
Signature Signature
Name: Daniel E. Jauregui Name: Sean Brewer
For: Tri City Engineering For: City of Coalinga
Title: President Title: Assistant City Manager
Address: 4630 W Jennifer Ave #101 Address: 155 W. Durian Ave Fresno, CA 93722 Coalinga, CA 93210
Reference: 3071
PROFESSIONAL SERVICES WORK ORDER
DESIGN ENGINEERING
This agreement entered into the day of , 2024 between City of Coalinga (hereinafter called the Client) and the Consultant Tri City Engineering (hereinafter called Consultant) for services in connection with the following project: Birch Avenue 4th to Sunset and Durian Avenue 7th to Sunset AC overlay Project. The Client and Consultant's rights, duties, and obligations hereunder will be performed in accordance with the terms and conditions of the Agreement for Professional Services between Client and Consultant dated October 26, 2021, which is fully incorporated herein by reference.
I. Scope of Services. The Consultant's services will consist of the following:
• Prepare 1 set of Street AC Overlay Paving Improvement Plans; includes design engineering and final working drawings of Birch and Durian Avenues pulverizing of existing ac pavement, new ac pavement overlay cap reconstruction on Birch Avenue from 4th to Sunset and Durian Avenue from 7th to Sunset, new Concrete Valley Gutter segment, Valve lids adjustments, and 1.5” AC Pavement overlay Roadway Reconstruction • Prepare Project Specifications and Final Engineers Cost Estimate for Street Overlay Improvements.
• Provide Project Management services during bidding process including Release approved Bidding Documents for Bidding, preparation of bid notice for advertising and submittal of bid notice to the Builders Exchange. “Request for Information” responses through advertisement period. Host pre-bid meeting and respond to Contractor’s questions. Host Contractor Bid opening, review bids and develop contractor bids spread sheet summary for Assistant City Manager review. Assist Assistant City Manager with draft City Council Staff Report, award of bid, issue Notice of Award, Notice to Proceed, Prepare Contractor Agreement, and verify Bonds with Attorney. (Excludes newspaper advertising fees).
II. Additional Services. Any services not specifically provided for under Section I above shall be Additional Services. Only if mutually agreed to in writing by client or consultant shall consultant perform such additional services.
III. Consultant's Compensation. In consideration for Consultant providing the services noted above, the Client agrees to compensate the Consultant as follows:
$13,000.00
Retainer. The Client shall make an initial payment of -0- dollars ($0.00) (retainer) upon execution of this Agreement. This retainer shall be held by the Consultant and applied against final invoices.
Payment Due. Invoices shall be submitted by the Consultant monthly, are due upon presentation, and shall be considered past due if not paid within ten (10) calendar days of the due date.
Interest. If payment in full is not received by the Consultant within 30 calendar days of the due date, invoices shall bear interest at one-and-one-half (1.5) percent of the PAST DUE amount per month, which shall be calculated from the invoice due date. Payment thereafter shall first be applied to accrued interest and then to the unpaid principal.
Collection Costs. If the Client fails to make payments when due and the Consultant incurs any costs in order to collect overdue sums from the Client, the Client agrees that all such collection costs incurred shall immediately become due and payable to the Consultant. Collection costs shall include, without limitation, legal fees, and expenses, court costs, collection bonds and reasonable Consultant staff costs at standard billing rates for the Consultant’s time spent in efforts to collect.
This obligation of the Client to pay the Consultant’s collection costs shall survive the term of this agreement or any earlier termination by either party.
Set-offs, Backcharges, Discounts. Payment of invoices shall not be subject to any discount or set-offs by the Client, unless agreed to in writing by the Consultant. Payment to the Consultant for services rendered and expenses incurred shall be due and payable regardless of any subsequent suspension or termination of this Agreement by either party.
In witness thereof, the parties hereto have accepted, made and executed this agreement upon the terms, conditions and provisions above stated, the day and year first above written.
Consultant: By Client: By
Signature Signature
Name: Daniel E. Jauregui Name: Sean Brewer
For: Tri City Engineering For: City of Coalinga
Title: President Title: Assistant City Manager
Address: 4630 W Jennifer Ave #101 Address: 155 W. Durian Ave Fresno, CA 93722 Coalinga, CA 93210
Reference: 3071
4630 W. Jennifer Ave. Suite 101
Fresno, CA 93722-6415
(559) 447-9075
Fax: (559) 447-9074
www.TriCityEngineering.com
Created:
Job No. 3071 Revised:
CONSTRUCTION BID ITEMS
Item No. Description Unit Qty. Unit Price Extension
1 MOBILIZATION / GENERAL REQUIREMENTS LS 1 4,000.00 $ $ 4,000.00 2 WORKER SAFETY LS 1 200.00 $ $ 200.00
3 TRAFFIC CONTROL LS 1 2,700.00 $ $ 2,700.00
4 DUST CONTROL LS 1 300.00 $ $ 300.00
5 1.5" COLD MILL AC PAVEMENT REMOVAL AND DISPOSAL CY 210 30.00 $ $ 6,300.00 6 1.5" HOT MIX ASPHALT TYPE A (HMA-A) TON 430 100.00 $ $ 43,000.00 7 SAWCUTTING LF 240 2.00 $ $ 480.00
8 CONCRETE REMOVAL AND DISPOSAL CY 20 200.00 $ $ 4,000.00 9 CONCRETE VALLEY GUTTER SF 500 20.00 $ $ 10,000.00
10 SUBGRADE EXCAVATION, COMPACTION, AND GRADING SF 700 0.50 $ $ 350.00 11 AGGREGATE BASE CLASS II TON 20 35.00 $ $ 700.00
CB-1 CONSTRUCTION BID ITEMS SUBTOTAL $ 72,030.00
CONSTRUCTION ENGINEERING
Item No. Description Unit Qty. Unit Price Extension
12 GEOTECHNICAL SOIL TESTING FEES LS 1 4,500.00 $ $ 4,500.00 13 CONSTRUCTION MANAGEMENT SERVICES LS 1 7,000.00 $ $ 7,000.00 CE-1 CONSTRUCTION ENGINEERING SUBTOTAL $ 11,500.00
PRELIMINARY ENGINEERING
Item No. Description Unit Qty. Unit Price Extension
14 ENGINEERING DESIGN SERVICES LS 1 13,000.00 $ $ 13,000.00 PE-1 PRELIMINARY ENGINEERING SUBTOTAL $ 13,000.00
SUMMARY OF CONSTRUCTION COST
Section Description Subtotal
CB-1 CONSTRUCTION BID ITEMS SUBTOTAL 72,030.00 $
CE-1 CONSTRUCTION ENGINEERING SUBTOTAL 11,500.00 $
CONSTRUCTION SUBTOTAL $ 83,530.00
20% CONTINGENCY $ 14,410.00
CONSTRUCTION TOTAL $ 97,940.00
PE-1 PRELIMINARY ENGINEERING SUBTOTAL 13,000.00 $
PROJECT TOTAL $ 110,940.00
April 24, 2024
ENGINEER'S PRELIMINARY OPINION OF PROBABLE COST
BIRCH AVE & DURIAN ST IMPROVEMENTS
E Birch Ave (Coalinga Plaza to N 4th St & 5th to Sunset) & W Durian Ave (N Sunset St to N 7th St) March 25, 2024
File:
F:\Docs\3000's\3071 COC Durian Ave & Birch Ave Reconstruction-Engineering Support\Cost Estimate\3071 Cost Estimate