SPECIAL
CITY COUNCIL/SUCCESSOR
AGENCY/PUBLIC FINANCE AUTHORITY
MEETINGAGENDA
July 2, 2024
6:00 PM
The Mission of the City of Coalinga is to provide for the preservation of the community character by delivering quality, responsive City services, in an efficient and cost-effective manner, and to develop, encourage, and promote a diversified economic base in order to ensure the future financial stability of the City for its citizens.
Notice is hereby given that the City Council will hold a Special Meeting, on July 2, 2024 in the City Council Chambers, 155 West Durian, Coalinga, CA. Persons with disabilities who may need assistance should contact the City Clerk at least 24 hours prior to this workshop at 935-1533 x113. The Special Meeting will begin at 6:00 p.m. and the agenda will be as follows:
ALTERNATE MEETING LOCATION
Councilman Vosburg will be attending the Special City Council Meeting from an alternate location:
Blvd Kukulcan Km 12.5, Zone Hotelera
Cancun, Quintana Roo, 77500, Mexico
1. CALL TO ORDER
1. Pledge of Allegiance
2. Changes to the Agenda
3. Council's Approval of Agenda
2. AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS (NONE)
3. CITIZEN COMMENTS
This section of the agenda allows members of the public to address the City Council on any item within the jurisdiction of the Council. Members of the public, when recognized by the Mayor, should come forward to the lectern, identify themselves and use the microphone. Comments are normally limited to three (3) minutes. In accordance with State Open Meeting Laws, no action will be taken by the City Council this evening and all items will be referred to staff for follow up and a report.
Citizen Comments submitted in writing to the City Clerk by 5:00pm on the day of the City Council meeting shall be distributed to the City Council and included in the record, however they will not be read.
4. PUBLIC HEARINGS (NONE)
5. CONSENT CALENDAR
1. Approve Inspection Services Quote from US Fueling Solutions for the Coalinga Municipal Airport
6. ORDINANCE PRESENTATION, DISCUSSION AND POTENTIAL ACTION ITEMS (NONE)
7. ANNOUNCEMENTS
1. City Manager's Announcements
2. Councilmembers' Announcements/Reports
3. Mayor's Announcements
8. FUTURE AGENDA ITEMS
9. CLOSED SESSION
1. CITY MANAGER’S PERFORMANCE EVALUATION – Government Code 54957(b)
10. CLOSED SESSION REPORT
Closed Session: A "Closed" or "Executive" Session of the City Council, Successor Agency, or Public Finance Authority may be held as required for items as follows: personnel matters; labor negotiations; security matters; providing instructions to real property negotiators; legal counsel regarding pending litigation; and protection of records exempt from public disclosure.
Closed session will be held in the Administration Building at 155 W. Durian Avenue and any announcements or discussion will be held at the same location following Closed Session.
11. ADJOURNMENT
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Approve Inspection Services Quote from US Fueling Solutions for the Coalinga MunicipalAirport
Meeting Date: Tuesday, July 2, 2024
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:
The City Manager recommends approval of the quote from US Fueling Solutions for inspection services of the fuel tank at the Coalinga MunicipalAirport.
II. BACKGROUND:
The airport fuel tank is out dated and is currently nonoperational.
III. DISCUSSION:
The City Manager recommends approval of the quote from US Fueling Solutions for inspection services of the fuel tank at the Coalinga MunicipalAirport as it is a critical need for successfulairport operations.
IV. ALTERNATIVES:
The Council may choose not to approve the quote from US Fueling Solutions for inspection services of the fuel tank at the Coalinga MunicipalAirport.
V. FISCAL IMPACT:
Inspection services are estimated at $13,141.00 per the attached quote. Inspection services will be charged against the airport budget.
ATTACHMENTS:
File Name Description
Coalinga_6095_62824.pdf Estimate
USFS estimates are generated and SOLELY intended for the individual entity quoted. Pricing is proprietary to USFS. Any estimates shared or presented to a competitor automatically become subject to a 25% mark up.
US Fueling Solutions Inc
1504 Chinquapin Ct
Bakersfield, CA 93309 US
+1 8185249410
[email protected]
www.usfuelingsolutions.com
Estimate
ADDRESS
Mercedes Garcia
Coalinga City Utilities Department
155 W Durian Ave
Coalinga, CA 93210
SHIP TO
Mercedes Garcia
Coalinga City Utilities Department
155 W Durian Ave
Coalinga, CA 93210
ESTIMATE # DATE
6095 06/28/2024
TERMS
DUE UPON COMPLETION
ACTIVITY QTY RATE AMOUNT
Inspection Services
Perform visual tank inspection of 12K Av-Gas tank and determine power conditions to turbine. Troubleshoot and determine tank conditions, provide formal report along with recommendations and findings.
1 0.00 0.00
Inpection Services
Services to include: All onsite time (up to 8 hours) for (3) techs, all mobilization (travel time, travel miles, hotel and per diem), electrical services (to disconnect and reconnect power to turbine) Lift rental, service materials and consumables, and formal inspection report with photos).
1 13,141.00 13,141.00
Service Exclusions
●Due to age and/or condition of existing equipment, should damage occur during inspection, USFS repairs can be made at an additional charge (time and material).
1 0.00 0.00
Service Exclusions
● Material, parts and/or labor not listed in this
estimate. If determined at later time additional items are needed, they will be added to the final invoice.
● Fuel required for purging, flushing, calibrating,
training and testing
● Flat work, demolition, forming and pouring of
concrete and asphalt, grading, earthwork etc.
● Project schedule delays or standby time due to
circumstances beyond USFS control
● Contamination waste removal and/or disposal
● Confined space tank entry
● Surveys
● Security
● Storage
● Electrical utilities, panels and panel upgrades,
additional circuits, conduit and/or repairs to
existing electrical
1 0.00 0.00
USFS estimates are generated and SOLELY intended for the individual entity quoted. Pricing is proprietary to USFS. Any estimates shared or presented to a competitor automatically become subject to a 25% mark up.
ACTIVITY QTY RATE AMOUNT
● Drawings, applications, submittals and permits
● Beyond 1 mobilization
● Underground work
● Equipment and/or software upgrades for
client’s onsite computer intended for interface
with fuel system equipment
● Weather related or act of god related delays.
● Overtime, weekends and holidays
● Failure of existing equipment resulting in
required repairs and/or replacement
● Third party UL verification of fueling equipment
● Insurance in excess of company policy limits
for all COI’s.
Contact US Fueling Solutions to pay. All credit card payments are subject to a 4% transaction fee.
SUBTOTAL 13,141.00
TAX 0.00
TOTAL $13,141.00
Accepted By Accepted Date