Agenda, first session — Coalinga City Council, August 1, 2024 (part 5 of 5)

Section 14. Counterparts. This Disclosure Certificate may be executed in several counterparts, each of which shall be regarded as an original, and all of which shall constitute one and the same instrument.

Date: [Closing Date]

CITY OF COALINGA
By
City Manager
ACKNOWLEDGED:

IGSERVICE, as Dissemination Agent
By
Title
Appendix F

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EXHIBIT A

NOTICE TO EMMA OF FAILURE TO FILE ANNUAL REPORT
Name of Issuer: Coalinga Public Financing Authority
Name of Obligor: City of Coalinga, California
Name of Issues: Coalinga Public Financing Authority Wastewater Revenue Bonds, Series 2024 (Solar Project)
Date of Issuance: [Closing Date]
NOTICE IS HEREBY GIVEN that the Obligor has not provided an Annual Report with respect to the abovenamed Issues as required by the Continuing Disclosure Certificate dated [Closing Date], furnished by the Obligor in connection with the Issues. The Obligor anticipates that the Annual Report will be filed by _____________.

Dated: __________________
IGSERVICE, as Dissemination Agent
By
Name
Title
cc: Trustee

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Appendix G

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APPENDIX G

BOOK-ENTRY ONLY SYSTEM
The following description of the procedures and record keepingwith respect to beneficial ownership interests in the Bonds, payment of principal, redemption premium, if any, and interest with respect to the Bonds to The Depository Trust Company (“DTC”), New York, NY, its Participants or Beneficial Owners, confirmation and transfers of beneficial ownership interests in the Bonds and other related transactions by and between DTC, its Participants and the Beneficial Owners is based solely on the understanding of the Authority of such procedures and record keeping from information provided by DTC. Accordingly, no representations can be made concerning these matters and neither DTC, its Participants nor the Beneficial Owners should rely on the foregoing information with respect to such matters but should instead confirm the same with DTC or its Participants, as the case may be. The City, the Authority, the Trustee and the Underwriter understand that the current “Rules” applicable to DTC are on filewith the Securities and ExchangeCommission and that the current “Procedures” of DTCto be followed in dealing with Participants are on file with DTC.

DTC will act as securities depository for the Bonds. The Bonds will be issued as fully registered securities registered in the name of Cede & Co. (DTC’s partnership nominee) or such other name as may be requested by an authorized representative of DTC. One fully registered Bond certificate will be issued for each maturity of the Bonds, each in the aggregate principal amount of such maturity, and will be deposited with DTC.

DTC, the world’s largest depository, is a limited-purpose trust company organized under the New York Banking Law, a “banking organization” within the meaning of the New York Banking Law, a member of the Federal Reserve System, a “clearing corporation” within the meaning of the New York Uniform Commercial Code, and a “clearing agency” registered pursuant to the provisions of Section 17A of the Securities Exchange Act of 1934. DTC holds and provides asset servicing for over 3.5 million issues of U.S. and non-U.S. equity issues, corporate and municipal debt issues, and money market instruments (from over 100 countries) that DTC’s participants (“Direct Participants”) deposit with DTC. DTC also facilitates the post-trade settlement among Direct Participants of sales and other securities transactions in deposited securities, through electronic computerized book-entry transfers and pledges between Direct Participants’ accounts. This eliminates the need for physical movement of securities certificates. Direct Participantsinclude both U.S. and non-U.S.securities brokers and dealers, banks, trust companies, clearing corporations, and certain other organizations. DTC is a wholly owned subsidiary of The Depository Trust & Clearing Corporation (“DTCC”). DTCC isthe holding company for DTC, National Securities Clearing Corporation and Fixed Income Clearing Corporation, all of which are registered clearing agencies. DTTC is owned by users of its regulated subsidiaries. Access to the DTC system is also available to others such as both U.S. and non-U.S. securities brokers and dealers, banks, trust companies, and clearing corporations that clear through or maintain a custodial relationship with a Direct Participant, either directly or indirectly (“Indirect Participants”). DTC has a Standard & Poor’s rating of AA+. The DTC Rules applicable to its Participants are on file with the Securities and Exchange Commission. More information about DTC can be found at www.dtcc.com and www.dtc.org.

Purchases of the Bonds under the DTC system must be made by or through Direct Participants, which will receive a credit for the Bonds on DTC’s records. The ownership interest of each actual purchaser of each Bond (“Beneficial Owner”) is in turn to be recorded on the Direct and Indirect Participants’ records. Beneficial Owners will notreceivewritten confirmation from DTCof their purchase. Beneficial Owners are, however, expected to receive written confirmations providing details of the transaction, as well as periodic statements of their holdings, from the Direct orIndirect Participant throughwhich the Beneficial Owner entered into the transaction. Transfers of ownership interests in the Bonds are to be accomplished by entries made on the books of Direct and Indirect Participants acting on behalf of Beneficial Owners. Beneficial Owners will not receive certificates representing their ownership interests in the Bonds, except in the event that use of the book-entry system for the Bonds is discontinued.

To facilitate subsequent transfers, all Bonds deposited by Direct Participants with DTC are registered in the name of DTC’s partnership nominee, Cede & Co., or such other name as may be requested by an authorized Appendix G

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representative of DTC. The deposit of the Bonds with DTC and their registration in the name of Cede & Co. or such other DTC nominee do not affect any change in beneficial ownership. DTC has no knowledge of the actual Beneficial Owners of the Bonds; DTC’srecordsreflect only the identity of the Direct Participantsto whose accountssuch Bonds are credited, which may or may not be the Beneficial Owners. The Direct and Indirect Participants will remain responsible for keeping account of their holdings on behalf of their customers.

Conveyance of notices and other communications by DTC to Direct Participants, by Direct Participants to Indirect Participants, and by Direct Participants and Indirect Participants to Beneficial Owners will be governed by arrangements among them, subject to any statutory or regulatory requirements as may be in effect from time to time.

Beneficial Owners of the Bonds may wish to take certain steps to augment the transmission to them of notices of significant events with respect to the Bonds, such as redemptions, tenders, defaults, and proposed amendments to the Trust Agreement. For example, Beneficial Owners of the Bonds may wish to ascertain that the nominee holding the Bonds for their benefit has agreed to obtain and transmit notices to Beneficial Owners. In the alternative, Beneficial Owners may wish to provide their names and addresses to the registrar and request that copies of notices be provided directly to them.

Redemption notices shall be sent to DTC, if less than all of the Bonds within a maturity are being redeemed.

DTC’s practice is to determine by lot the amount of the interest of each Direct Participant in each issue to be redeemed.

Neither DTC nor Cede & Co. (nor any other DTC nominee) will consent or vote with respect to the Bonds unless authorized by a Direct Participant in accordance with DTC’s MMI Procedures. Under its usual procedures, DTC mails an Omnibus Proxy to the Issuer assoon as possible after the record date. The Omnibus Proxy assigns Cede & Co.’s consenting or voting rightsto those Direct Participantstowhose accountsthe Bonds are credited on the record date (identified in a listing attached to the Omnibus Proxy).

Payments of principal of, premium, if any, and interest on the Bonds will be made to Cede & Co., or such other nominee as may be requested by an authorized representative of DTC. DTC’s practice is to credit Direct Participants’ accounts upon DTC’sreceipt of funds and corresponding detail information from theCity, theAuthority or the Trustee, on payable date in accordance with their respective holdings shown on DTC’s records. Payments by Participants to Beneficial Owners will be governed by standing instructions and customary practices, as is the case with securities held for the accounts of customers in bearer form or registered in “street name,” and will be the responsibility of such Participant and not of DTC, the Trustee, the City or the Authority, subject to any statutory or regulatory requirements as may be in effect from time to time. Payments of principal of, premium, if any, and interest on the Bonds by Cede & Co (or such other nominee as may be requested by an authorized representative of DTC) is the responsibility of the City, the Authority or the Trustee, disbursement of such payments to Direct Participants will be the responsibility of DTC, and disbursement of such payments to the Beneficial Owners will be the responsibility of Direct and Indirect Participants.

DTC may discontinue providing its services as depository with respect to the Bonds at any time by giving reasonable notice to the City, the Authority or the Trustee. Under such circumstances, in the event that a successor depository is not obtained, Bond certificates are required to be printed and delivered.

The Authority may decide to discontinue use of the system of book-entry transfers through DTC (or a successor securities depository). In that event, Bond certificates will be printed and delivered.

The foregoing information concerning DTC and DTC’s book-entry system has been provided by DTC, and neither the Authority nor the Trustee takes any responsibility for the accuracy thereof.

NEITHER THE AUTHORITY NOR THE TRUSTEE WILL HAVE ANY RESPONSIBILITY OR

OBLIGATION TO DTC PARTICIPANTS, INDIRECT PARTICIPANTS OR BENEFICIAL OWNERS WITH

RESPECT TO THE PAYMENTS OR THE PROVIDING OF NOTICE TO DTC PARTICIPANTS, INDIRECT PARTICIPANTS OR BENEFICIAL OWNERS OR THE SELECTION OF BONDS FOR REDEMPTION.

Appendix G

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Neither the Authority nor the Trustee can give any assurances that DTC, DTC Participants, Indirect Participants or others will distribute payments of principal of, premium, if any, and interest on the Bonds paid to DTC or its nominee, as the registered Owner, or any redemption or other notice, to the Beneficial Owners or that they will do so on a timely basis or that DTC will serve and act in a manner described in this Official Statement.

In the event that the book-entry system is discontinued as described above, the requirements of the Trust Agreement will apply.

The City, the Authority and the Trustee cannot and do not give any assurances that DTC, the Participants or others will distribute payments of principal, interest or premium, if any, evidenced by the Bonds paid to DTC or its nominee as the registered owner, or will distribute any redemption notices or other notices, to the Beneficial Owners, or that they will do so on a timely basis or willserve and act in the manner described in this Official Statement. Neither the Authority nor the Trustee are responsible or liable for the failure of DTC or any Participant to make any payment or give any notice to a Beneficial Owner with respect to the Bonds or an error or delay relating thereto.

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Appendix H

APPENDIX H

SPECIMEN MUNICIPAL BOND INSURANCE POLICY

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STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4222 Revising the City Manager Pay Scale Meeting Date: Thursday, August 1, 2024
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

There is no staff recommendation. This item was requested as a Future Agenda Item by Mayor Horn who recommends Adoption of Resolution No. 4222 Revising the City Manager Pay Scale.

II. BACKGROUND:

The City Manager Pay Scale was last adjusted July 1, 2021. Prior to that, it had not been adjusted since November 5, 2015.

The current top step of the pay scale is $169,013.25.

In 2011, the top step was $198,450.00. The proposed top step would only be 3.5% above the 2011 top step.

III. DISCUSSION:

This pay scale is reflective of a 5% cost of living increase effective July 1, 2020, January 1, 2021, January 1, 2022, January 1, 2023, and January 1, 2024, in an effort to bring the salary into the average range of the same position in comparable cities.

IV. ALTERNATIVES:

Do not Adopt Resolution No. 4222 Revising the City Manager Pay Scale.

V. FISCAL IMPACT:

The overall fiscal impact is a difference of approximately $36,423.39 total with approximate impact of $6,192 impacting the General Fund based on the 17% position allocation which is unbudgeted.

ATTACHMENTS:

File Name Description
CM_Pay_Scale_approved_8.1.24.docx Pay Scale
Res_4222_City_Manager_Pay_Scale.doc Resolution

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City of Coalinga City Manager Pay Scale
Effective: May 1, 2009
Approved: May 1, 2009
Revised: July 21, 2016
5% automatic annual increase indefinitely
Grade Position Contract
City Manager
Annually $180,000.00
Monthly $15,000.00
Bi-Weekly $6,923.07
Hourly $86.5384
Effective: April 16, 2010
Approved: April 16, 2010
Revised: July 21, 2016
5% automatic annual increase indefinitely
Grade Position Contract
City Manager
Annually $189,000.00
Monthly $15,750.00
Bi-Weekly $7,269.23
Hourly $90.8653
Effective: April 16, 2011
Approved: April 16, 2011
Revised: July 21, 2016
5% automatic annual increase indefinitely
Grade Position Contract
City Manager
Annually $198,450.00
Monthly $16,537.50
Bi-Weekly $7,632.69
Hourly $95.4086

Page 2 of 2 ends

Effective: January 19, 2012
Approved: January 19, 2012
Revised: July 21, 2016
Grade Position Contract
City Manager
Annually $156,000.00
Monthly $13,000.00
Bi-Weekly $6,000.00
Hourly $75.00
Effective: January 28, 2013
Approved: January 28, 2013
Revised: July 21, 2016
Grade Position Contract
City Manager
Annually $120,000.00
Monthly $10,000.00
Bi-Weekly $4,615.38
Hourly $57.6922
Effective: November 5, 2015
Approved: November 5, 2015
Revised: July 21, 2016
5% annual increase based on performance, 3 step maximum Grade Position Step A Step B Step C
City Manager
Annually $146,000.00 $153,300.00 $160,965.00
Monthly $12,166 .66 $12,775.00 $13,413.75
Bi-Weekly $5,615.38 $5,896.15 $6,190.61
Hourly $70.1922 $73.7018 $77.3826

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Effective: July 1, 2021
Approved: June 3, 2021
Revised: June 3, 2021
5% annual increase based on performance, 3 step maximum Grade Position Step A Step B Step C
City Manager
Annually $153,300.00 $160,965.00 $169,013.25
Monthly $12,775.00 $13,413.75 $14,084.44
Bi-Weekly $5,896.15 $6,190.61 $6,500.51
Hourly $73.7018 $77.3826 $81.2564
Effective: July 1, 2020
Approved: August 1, 2024
Revised: August 1, 2024
5% annual increase based on performance, 3 step maximum Grade Position Step A Step B Step C
City Manager
Annually $153,300.00 $160,965.00 $169,013.25
Monthly $12,775.00 $13,413.75 $14,084.44
Bi-Weekly $5,896.15 $6,190.61 $6,500.51
Hourly $73.7018 $77.3826 $81.2564
Effective: January 1, 2021
Approved: August 1, 2024
Revised: August 1, 2024
5% annual increase based on performance, 3 step maximum Grade Position Step A Step B Step C
City Manager
Annually $160,965.00 $169,013.25 $177,463.91
Monthly $13,413.75 $14,084.44 $14,788.66
Bi-Weekly $6,190.61 $6,500.51 $6,825.54
Hourly $77.3826 $81.2564 $85.32

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Effective: January 1, 2022
Approved: August 1, 2024
Revised: August 1, 2024
5% annual increase based on performance, 3 step maximum Grade Position Step A Step B Step C
City Manager
Annually $169,013.25 $177,463.91 $186,337.10
Monthly $14,084.44 $14,788.66 $15,528.09
Bi-Weekly $6,500.51 $6,825.54 $7,166.81
Hourly $81.2564 $85.32 $89.59
Effective: January 1, 2023
Approved: August 1, 2024
Revised: August 1, 2024
5% annual increase based on performance, 3 step maximum Grade Position Step A Step B Step C
City Manager
Annually $177,463.91 $186,337.10 $195,653.95
Monthly $14,788.66 $15,528.09 $16,304.50
Bi-Weekly $6,825.54 $7,166.81 $7,525.15
Hourly $85.32 $89.59 $94.06
Effective: January 1, 2024
Approved: August 1, 2024
Revised: August 1, 2024
5% annual increase based on performance, 3 step maximum Grade Position Step A Step B Step C
City Manager
Annually $186,337.10 $195,653.95 $205,436.64
Monthly $15,528.09 $16,304.50 $17,119.72
Bi-Weekly $7,166.81 $7,525.15 $7,9,01.41
Hourly $89.59 $94.06 $98.77

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RESOLUTION NO. 4222

A RESOLUTION TO REVISE CITY OF COALINGA CITY MANAGER PAY SCALE WHEREAS, the governing body of the City of Coalinga is authorized to prepare, install, revise and maintain a position classification and compensation plan covering all positions in the competitive service;

NOW, THEREFORE, BE IT RESOLVED,
I. That the City Council of the City of Coalinga hereby established pay scales for all employees in all classifications of employment described on the City Manager Pay Scale to be revised effective as stated.

The foregoing resolution was approved and adopted at a meeting of the City Council of the City of Coalinga held on the 1 day of August 1, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
______________________________
Mayor
ATTEST:

City Clerk/Deputy City Clerk

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4223 Updating the General Fund and Enterprise Funds Reserve Policy for the City of Coalinga for FiscalYear 2024-2025 Meeting Date: August 1, 2024
From: Marissa Trejo, City Manager
Prepared by: Mai Vang, Financial Services Director
I. RECOMMENDATION:

Financial Services Director recommends the City CouncilAdopt Resolution No. 4223 Updating the General Fund and Enterprise Funds Reserve Policy for the City of Coalinga for FiscalYear 2024-2025 II. BACKGROUND:

Municipal governments operate in an increasingly volatile and uncertain world. More uncertainty gives rise to more risk. Reserves are one of the tools the City uses to manage risk, chiefly by self-insuring against certain risks. To assist in managing such risks, the City maintains a Reserve Policy that establishes proper procedures to proactively manage Fund Balances and to set minimum targets as it relates to ‘cash on hand’ in the City’s General Fund Reserve Fund and Enterprise Reserve Funds. The City Council most recently adopted Resolution No. 4004 to establish the Reserve Policy on January 21, 2021.

Since the most recent amendment to the Reserve Policy, the City, like most municipal governments, has weathered a period of volatility and economic uncertainty.

III. DISCUSSION:

In response to this changing and uncertain economic climate, the Financial Services Director has proposed amendments to the Reserve Policy most previously established in 2021 that clarifies and expands upon certain procedures relating to reserves and Fund Balances. Furthermore, the proposed amendments adjust City reserve targets to thresholds that better align with the reality of the current financialcondition of the City and its various funds.

The attached resolution would update the Reserve Policy for the City's General Fund and Enterprise Reserve Funds. The adequacy of a reserve fund balance should be assessed based upon a government’s specific circumstances. The Government Finance Officers Association (GFOA) issued two Best Practices that specifically address this subject. Each Best Practice recommends that general purpose governments, regardless of size, adopt policies that state that unrestricted fund balance in the General Fund be no less than two months of regular operating revenue or expenditures. The Reserve Policies should be established based upon a long-term perspective recognizing that stated thresholds are considered minimum balances. The main objective of establishing and maintaining a Reserve Policy is for the City to be in a strong fiscal position that will allow for a better position to address unanticipated expenses and weather negative economic trends.

POLICY SUMMARY
The attached resolution establishes a Fund Balance Policy for the General Fund and Enterprise Funds as follows:

Establishes a target amount of cash on hand in the Reserve funds of no less than three months (90 days) of regular operating expenditures.

The ‘cash on hand’ in the General Fund and Enterprise Reserve funds shall be the valuation measure used to determine each respective reserve fund balance.

Identifies typical resources that are appropriate to add to or replenish fund balances, such as nonrecurring revenues and budget surpluses.

Contributions/Uses of the General Fund and Enterprise Funds Reserve shallcontinue to be approved by the City Council using the annual budget, regular, or mid-year budget amendment process.

In the event that the cash on hand in the General Fund Reserve or Enterprise Funds Reserves falls below the established minimum threshold, staff will develop and present to the Councilavailable options and strategies to replenish the funds and or reduce the deficit as soon as possible. Generally, fund balances should be replenished within one to three years of use, or as soon as economic conditions allow.

Funds in the General Fund Reserve and Enterprise Funds Reserves cannot be spent without Council approval; however, this policy acknowledges and allows the continued use of the Reserve fund balances as a financing “bridge” to ensure stable cash flow in the General Fund and Enterprise Funds during specific months of the fiscal year leading up to the receipt of anticipated/budgeted revenue allocations (e.g. property tax, sales tax).
100% of interest earnings shall be deposited and or retained in the appropriate Reserve fund.

IV. ALTERNATIVES:

Not approve the General Fund and Enterprise Funds Reserve Policy that has been recommended by the Financial Services Director.

V. FISCAL IMPACT:

There is no immediate impact of adopting this financial policy. If adopted, this policy will guide Staff and the City Council to allocate appropriate resources to build and maintain the current General Fund and Enterprise reserve balances to the minimum levelas recommended by the GFOA. Credit agencies, lenders, and other stakeholders look favorably upon agencies that adopt and implement robust financial policies as it demonstrates a commitment to sound financial management.

ATTACHMENTS:

File Name Description
RESO#4223_Updating_the_Reserve_Policy_for_the_General_Fund_and_the_Enterprise_Funds_for_Fiscal_Year_2024-

25.pdf
Resolution No.
4223 - Updating
the General Fund
and Enterprise
Funds Reserves
Resolution No. 4223
RESOLUTION NO 4223

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA

REVISING THE ANNUAL CITY OF COALINGA RESERVE POLICY FOR THE GENERAL FUND AND THE ENTERPRISE FUNDS FOR FISCAL YEAR 2024-2025 WHEREAS, It is essential that governments maintain adequate levels of fund balance to mitigate risks, and provide a back-up for revenue shortfalls, working capital, budgetary stabilization, and responding to extreme events in order to maintain essential services; and
WHEREAS, In 2020-2021, the City Council authorized the creation of a General Fund Reserve Fund that serves as a “savings account” of the general fund reserves and can only be spent with City Council authority; and
WHEREAS, the City had not previously established a formal fund balance policy for the City’s General Fund Reserve or Enterprise Funds Reserves; and WHEREAS, The Government Finance Officers Association (GFOA) recommends at a minimum, that general-purpose governments, regardless of size, incorporate in its financial policies that unrestricted fund balances be no less than two months of regular operating revenues or regular operating expenditures; and WHEREAS, The fund balance policy should also establish a transparent strategy to add to or replenish fund balance, including defining the revenue sources that would typically be looked to for this purpose; and
WHEREAS, the City Council adopted Resolution 4004 on January 21, 2021 establishing a fund balance policy for the City to work towards and maintain a minimum level of cash on hand, equivalent to 180 days operating expenditures, in the City's Reserves; and
WHEREAS, since its inception, the policy has achieved its goal of being available for significant unanticipated costs and covering temporary cash flow needs, while City staff and the Council have worked diligently towards building its Reserves to meet and eventually exceed the minimum target, and
WHEREAS, in recognition of increased economic and regulatory uncertainty, as well as significant cost factors outside of the City’s control that may adversely affect municipal finances in the future, the City Council and staff desire to revise the target amount of reserves to no less than three months (90 days) of regular general fund and enterprise funds operating expenditures.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Coalinga in the exercise of its discretion, as follows:

Section 1. Establish a target amount of ‘cash on hand’ in the General Fund Reserve and Enterprise Funds Reserve funds of no less than three months (90 days) of Resolution No. 4223
regular general fund operating expenditures, generally excluding capital outlay items, debt service and depreciation expense, for the prior fiscal year. The value of three months of operating expenditures to be held in the General Fund Reserve fund shall be recalculated annually at the close of the previous fiscal year. The ‘cash on hand’ in the Reserve funds shall be the valuation measure used to determine the reserve funds balances.

Section 2. Typical resources that are appropriate to add to or replenish fund balances include non-recurring revenues and budget surpluses. Year-end surpluses are an especially appropriate source for replenishing fund balance. Additionally, direct pay subsidies are an appropriate replenishment source for Enterprise Fund Reserves.

However, depending upon the City’s current or projected financial status, it may be appropriate to defer utilizing these additional resources (for adding to or replenishing the Reserve funds balances) if an imminent budgetary shortfall is projected in the current or following fiscal year.

Section 3. All contributions to and uses of the General Fund Reserve and Enterprise Fund Reserves shall continue to be approved by the City Council.

Section 4. The value of three months (90 days) of operating expenditures is established only as a minimum fund balance reserve target. The addition or accumulation of future resources that exceed this target is encouraged, subject to current and projected budgetary status of the City at any given time. Staff and future councils should review this policy annually to ensure it is meeting expectations and consider relevant economic factors influencing fund balances and reserve levels.

Section 5. In the event that the cash on hand in the General Fund Reserve or Enterprise Funds Reserves falls below the established minimum threshold, staff will develop and present to the Council available options and strategies to replenish the funds and or reduce the deficit as soon as possible. Generally, fund balances should be replenished within one to three years of use, or as soon as economic conditions allow.

Section 6. Funds in the General Fund Reserve and Enterprise Funds Reserves cannot be spent without Council approval; however, this policy acknowledges and allows the continued use of the Reserve fund balances as a financing “bridge” to ensure stable cash flow in the General Fund and Enterprise Funds during specific months of the fiscal year leading up to the receipt of anticipated/budgeted revenue allocations (e.g. property tax, sales tax).

Section 7. 100% of interest earnings shall be deposited and or retained in the appropriate Reserve fund.

Section 8. This Resolution and resulting Financial Policy shall supersede Resolution 4004, take effect immediately after its adoption, and shall remain in effect until amended by the City Council by future resolution.

Resolution No. 4223
This foregoing resolution was duly passed, approved and adopted by the City Council of the City of Coalinga at its regular meeting on this 1st day of August 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
__________________________
James Horn, Mayor
ATTEST:
__________________________
Shannon Jensen, City Clerk

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4224 Amending the City's Conflict of Interest Code Regarding Designated Employees and Disclosure Categories as Required by the Political Reform Act and Approving the 2024 LocalAgency Biennial Notice Meeting Date: Thursday, August 1, 2024
From: Marissa Trejo, City Manager
Prepared by: Shannon Jensen, City Clerk
I. RECOMMENDATION:

City Manager recommends the City Counciladopt Resolution No. 4224 amending the City's Conflict of Interest Code regarding designated employees and associated disclosure categories as required by the Political Reform Act and approve the the 2024 LocalAgency Biennial Notice.

II. BACKGROUND:

A conflict of interest code tells public officials, government employees, and consultants ("designated employees") what financial interests they must disclose on their Statement of Economic Interest (Form 700).

Financial interests include investments, business positions, income, loans, and gifts. The code requires different levels of disclosure ("disclosure categories") for the designated positions. An accurate disclosure is essential to monitor whether officials, employees, and consultants have conflicts of interest and is the basis or the transparency that California's Political Reform Act requires of public officials.

III. DISCUSSION:

The Political Reform Act requires every local government agency to adopt a conflict of interest code and review that code at least every two (2) years. Amendments are required to include new positions, revision of disclosure categories, revision to titles of existing positions, and deletion of titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions.

No amendments are necessary since the City's last biennial notice in 2022.

IV. ALTERNATIVES:

None
V. FISCAL IMPACT:

None
ATTACHMENTS:

File Name Description
RESO#4224_Amending_City_s_Conflict_of_Interest_Code_for_2024_080124.pdf Resolution No. 4224 RESOLUTION NO. 4224

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA

AMENDING ITS CONFLICT OF INTEREST CODE REGARDING DESIGNATED EMPLOYEES

AND DISCLOUSRE CATEGOTIES
WHEREAS, California Code of Regulations, Sections 18730 et seq., contain the terms of a standard conflict of interest code adopted by the Fair Political Practices Commission (FPPC); and WHEREAS, the FPPC amends the conflict of interest code term on a regular basis in accordance with the Political Reform Act (Government Code Sections 81000 et seq.); and WHEREAS, on September 17, 1992, the City Council of the City of Coalinga adopted Resolution No. 2316 that incorporated, by reference, the terms of California Code of Regulations, Sections 18730 et seq., along with the designation of employees (“Exhibit A”) and the formulation of disclosure categories (“Exhibit B”); and
WHEREAS, Government Code Section 87306 requires that a report be submitted to the City Council of the City of Coalinga identifying any changes in the conflict of interest code including, but not limited to, changes to designated employees and disclosure categories.

NOW, THEREFOR, BE IT RESOLVED by the City Council of the City of Coalinga as follows:

1. The conflict of interest code for the City of Coalinga is hereby amended regarding designated employees as set forth in Exhibit A (amendments are noted in italics).

2. All persons holding designed positions shall file statement of economic interests as required by law, including those designated positions listed in Government Code Section 87200.

The foregoing Resolution was introduced and adopted at regular meeting of the City Council of the Coalinga held on this 1st day of August, 2024 by the following vote, to wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:

James Horn, Mayor
APPROVED:

Shannon Jensen, City Clerk

EXHIBIT A

DESIGNATED EMPLOYEES
Disclosure Category 1: Board Responsibilities: Full Disclosure Assistant City Manager
City Clerk
Assistant to the City Manager / Deputy City Clerk
Police Chief
Fire Chief
Human Resources Director
Financial Services Director
Financial Services Supervisor
Senior Administrative Analyst
Disclosure Category 2: City-Wide Purchasing Approval Responsibilities [None]
Disclosure Category 3: Department / Division Purchasing Approval Responsibilities [None]
Disclosure Category 4: Regulatory Power
Building Official
Chief Plant Operator
Police Commander
Disclosure Category 5: Decision-Making Authority Affecting Real Property Building Official
Disclosure Category 6: Decision-Making Authority Affecting Claims and/or Insurance [None]
Disclosure Category 7: Investment Responsibilities
[None]

EXHIBIT B

DISCLOSURE CATEGORIES
Disclosure Category 1: Broad Responsibilities: Full Disclosure Employees disclose all reportable interests, including investments, business positions, sources of income, loans, gifts, including travel payments, and real property as required by the FPPC guidelines. Additionally, the real property disclosure category is expanded to include property located within a two-mile radius of the City of Coalinga or any property owned or used by the City of Coalinga.

Disclosure Category 2: City-Wide Purchasing Approval Responsibilities Employees disclose interests in investments, business positions, income, loans, and gifts from sources that provide services, supplies, materials, machinery, or equipment of the type utilized by the City of Coalinga.

Disclosure Category 3: Department/Division Purchasing Approval Responsibilities Employees disclose interests in investments, business positions, income, loans, and gifts from sources that provide services, supplies, materials, machinery, or equipment of the type utilized by the designated employee’s department or division.

Disclosure Category 4: Regulatory Power
Employees disclose interests in investments, business positions, income, loans, and gifts from any source that is subject to the regulatory, permit, or licensing authority of the designated employee’s department or division.

Disclosure Category 5: Decision-Making Authority Affecting Real Property Employees disclose interests in investments, business positions, income, loans, and gifts from sources that engage in land development, construction, or the acquisition or sale of real property. These designated employees must also disclose all interests in real property located within the City of Coalinga, as well as within a one mile radius of the City of Coalinga or any property owned or used by the City of Coalinga.

Category 6: Decision-Making Authority Affecting Claims and/or Insurance Employees disclose interests in investments, business positions, income, loans, and gifts from: (a) persons or entities that provide services, supplies, materials, machinery, or equipment of the type utilized by the City of Coalinga; (b) business entities that manufacture, sell, supply, or promote personnel training materials or that offer personnel consulting services, and that do business, or expect to do business, within the City of Coalinga; (c) persons and entities that are engaged in the business of insurance; (d) financial institutions; (e) persons or entities who have filed a claim, or have a claim pending, against the City of Coalinga that is reviewed by the designated employee’s department or division; (f) business entities that offer, sell, or service group medical insurance, group life insurance, group dental insurance, pension plans, or that make investments, or in any way manage funds related thereto, and that do business, or expect to do business, within the City of Coalinga.

Disclosure Category 7: Investment Responsibilities
Employees disclose interests in investments, business positions, income, loans, and gifts from financial institutions doing business with, or eligible to do business with, the City of Coalinga.

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4225 Amending the General Pay Scale Meeting Date: Thursday, August 1, 2024
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

City Manager recommends CouncilAdopt Resolution No. 4225 Amending the General Pay Scale.

II. BACKGROUND:

Councilapproved 2 Meter Reader positions as part of the FY 25 budget.

III. DISCUSSION:

This item on the agenda assigned the Meter Reader positions to a pay scale.

IV. ALTERNATIVES:

Do not Adopt Resolution No. 4225 Amending the General Pay Scale (not recommended).

V. FISCAL IMPACT:

There is no fiscal impact with this item as it was already included and approved as part of the FY 25 budget.

ATTACHMENTS:

File Name Description
Resolution_4225_General_Pay_Scale.doc Resolution
General_Pay_8.1.24_PDF.pdf Pay Scale
RESOLUTION NO. 4225

A RESOLUTION TO REVISE CITY OF COALINGA

GENERAL PAY SCALE
WHEREAS, the governing body of the City of Coalinga is authorized to prepare, install, revise and maintain a position classification and compensation plan covering all positions in the competitive service;

NOW, THEREFORE, BE IT RESOLVED,
I. That the City Council of the City of Coalinga hereby established pay scales for all employees in all classifications of employment described on the General Pay Scale to be revised effective August 1, 2024.

The foregoing resolution was approved and adopted at a meeting of the City Council of the City of Coalinga held on the 1 day of August, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
______________________________
Mayor
ATTEST:

City Clerk/Deputy City Clerk

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Adopt Resolution No. 4226 Approving Meter Reader Job Description Meeting Date: Thursday, August 1, 2024
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

City Manager recommends CouncilAdopt Resolution No. 4226 Approving Meter Reader Job Description.

II. BACKGROUND:

Two Meter Reader positions were approved as part of the FY 25 budget.

III. DISCUSSION:

This item on the agenda approves the Job Description for the Meter Reader positions.

IV. ALTERNATIVES:

Do not Adopt Resolution No. 4226 Approving Meter Reader Job Description (not recommended) V. FISCAL IMPACT:

None. This item only approves the Job Description. The fiscal impact was included in the approved budget item.

ATTACHMENTS:

File Name Description
Resolution_4226_Meter_Reader__Job_Description.doc Resolution Meter_Reader_Job_Desc.doc Job Description
RESOLUTION NO. 4226

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COALINGA

APPROVING METER READER JOB DESCRIPTION
WHEREAS, the City Manager and her staff have presented the City Council with the amended Meter Reader Job Description; and
WHEREAS, the Job Description has been reviewed by the City Council and the City Council has determined that the Job Description is adequate and necessary; and WHEREAS, the City Council has determined to approve the Job Description.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Coalinga as follows:

1. The Meter Reader Job Descriptions is hereby approved.

2. The City Manager and her designees are authorized to implement and carry out the provisions of the Meter Reader Job descriptions.

The foregoing resolution was approved and adopted at a regular meeting of the City Council of the City of Coalinga held on the 1 day of August, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
______________________________
Mayor
ATTEST:
______________________________
City Clerk/Deputy City Clerk
1 of 4
City of Coalinga
155 W. Durian Avenue
Coalinga, CA 93210
Meter Reader
Pay Class: 19 General
FLSA Non-Exempt

DEFINITION
Under close to limited supervision of the Public Works Supervisor or his/her designee, performs unskilled to skilled tasks, operates and maintains a variety of field equipment and hand tools; reads utility meters and makes gas and water turn-on and turn-offs; minor maintenance of meters when necessary; answers service calls; and performs other duties as assigned.

CLASSIFICATION
Ensures the accuracy of readings entered into a hand-held data entry terminal. Interacts with customers to gain access to their premises and answers questions as required. Assists Customer Service Representatives with routine customer service clerical tasks as required and as time away from primary meter-reading duties permits. Performs gas and water-meter maintenance tasks.

Reports abnormal or suspicious meter conditions or usage patterns to Supervisor or his/her designee.

Meter Reader - Under close to limited supervision with detailed instruction and review, incumbents are expected to learn the common and most typical tasks of the position. To perform water and gas readings to determine consumption of services, to ensure the accuracy of readings; minor maintenance of meters and to connect and disconnect services for customers.

EXAMPLES OF ESSENTIAL DUTIES
NOTE: Examples listed in this class specification represents but is not necessarily exhaustive or descriptive of duties assigned to this position. Each individual in this classification may not necessarily perform all the duties listed. Management reserves the right to assign other related tasks if such duties are a logical assignment for this position.  Assists in the installation, repair and maintenance of City utility systems – water production, water distribution, gas distribution and other utility services.  Walks along a predetermined route of varying length reading water, gas, and electric meters, both analog and digital.
 Enters meter readings, access information, trouble codes, and other data into meter books or hand-held devices and computers designed specifically for meter reading tasks.  Informs Supervisor of abnormal or suspicious meter conditions or usage patterns such as hazardous circumstances such as gas odors, exposed electrical wiring, open or broken water or curb gas meter boxes, inoperative meters, meters which appear to have been tampered 2 of 4
with, and make repairs as needed.
 Answers customers' questions regarding billing or other utilities-related subjects or refers customers to proper personnel to obtain answers; always maintains a high level of politeness and professionalism in dealing with customers.
 Acts as serviceman to answer public calls for utility service; performs gas and water turn-on and turn-offs and lights pilot lights.
 Performs occasional minor water-gas meter maintenance tasks such as checking water and gas pressure testing, gas-water meter replacement, and meter box repair and replacement.  Uses a variety of equipment and tools such as sandblaster, airless pump machine, rollers, welders, paint striper, airless painter, dump trucks, jack hammers, air compressors, tractors, etc.
 Lifts, moves, loads, hauls and unloads heavy objects including boxes, rocks/stones, gravel, dirt, asphalt, concrete, meters and other materials and equipment.  Install, program, maintain and troubleshoot components of the automated meter reading calibration.
 Perform occasional minor water and gas meter tasks, check for water leaks, tampering, or broken meters.
 Maintains accurate records and submits productivity reports.  Cleans and cares for tools and equipment used on the job.  Carries out daily pre-use inspections of equipment and performs other regular safety, maintenance, and cleanliness checks as required.
 Provides a high level of customer service to all customers, users, tenants, vendors, citizens and co-workers.
 Performs gas line patrolling looking for any signs of leaks, damage to gas line components and installs markers
 Performs other duties as assigned.

MINIMUM QUALIFICATIONS
NOTE: The specifications listed below outline the desirable qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

Education: Equivalent to completion of twelfth grade; specialized training in a related field is highly desirable.

Experience: One year of work experience involving frequent public contact. One year of meter reading or maintenance experience preferred.

Licenses: Valid State of California Drivers License; must be insurable under the City’s insurance policy without the City incurring any additional premiums or costs. 3 of 4
Other: Must be a U.S. citizen or Legal Resident Alien; pass a background investigation, physical examination including drug test; and successfully complete a one-year probationary period.

Certification(s): To be eligible for the position of Meter Reader the incumbent must possess or complete the following certifications/training within 18 months of hire:
► Grade D1 Water Distribution Certificate issued by the State Water Resources Control Board.
► All required Operator Qualifications (OQ) tasks and training for natural gas distribution administered by the Public Works Division. ► Must be able to pass the California Department of Motor Vehicle (DMV) physicals and drug tests mandated by the Pipeline and Hazardous Materials Safety Administration (PHMSA)
NOTE: It is the employee’s responsibility to renew all applicable license(s). The City will reimburse the employee for any required training expenses.

KNOWLEDGE, SKILLS AND ABILITIES
NOTE: The following is a representative sample of the KSA’s necessary to perform essential tasks of the position.

Knowledge of: Equipment operation, techniques, and methods used in the area of specialization; common tools and equipment used in construction and maintenance work; safety precautions and procedures; tools, methods, techniques and materials used in street, water, gas, sewer, and grounds construction and maintenance; standards relating to the proper installation and maintenance of street signs and pavement markings; basic principles involved in the operation and maintenance of pumps and motors; and traffic laws, ordinances and rules related to truck and heavy equipment operations.

Skill and Ability to: Operate the particular type of equipment assigned; perform a variety of semi-skilled and sometimes skilled maintenance, construction and utility service work; perform heavy manual labor; maintain simple records; enter and read numerical data; work effectively without immediate supervision; understand and carry out oral and written directions; learn departmental procedures and programs; have excellent attendance and be punctual; and establish and maintain effective working relationships with supervisors, peers, subordinates and the general public.

ATTITUDE
Characterized by initiative, commitment to teamwork and quality performance, and a customerservice orientation, must interact in a positive manner with City employees and the public.

PHYSICAL AND PSYCHOLOGICAL REQUIREMENTS
NOTE: The physical and psychological demands described herein are representative of those that must be met by an employee to successfully perform the essential duties of this classification.
4 of 4
Reasonable accommodations may be made to enable an individual with qualified disabilities to perform the essential functions of this job, on a case-by-case basis.

Sufficient mobility to work outdoors, in hot and cold weather; sufficient mobility to ascend or descend ladders, scaffoldings, stairs, or inclined surfaces; ability to reach, lift, load or unload heavy materials; walk 8-10 miles a day; sufficient hearing and speech to communicate in person and over the telephone; dexterity to use small tools (dexterity to grasp with simple or firm grip, to perform fine manipulation with dominant/non-dominant hand or both hands); ability to see well enough to read small print, gauges, and instruments; see distances sufficient to see oncoming traffic, read signs, and hazards; subject to loud noise and dirty (dusty or muddy) work conditions. Because duties may require going on citizens' property and occasionally into their premises, it is absolutely essential that the incumbent have unimpeachable honesty, a high level of regard for customers' privacy, and a significant degree of politeness. Individuals must exercise good judgment, be flexible, creative, and sensitive in response to changing situations and needs; and communicate clearly and concisely, both orally and in writing.

Approved by: __________________________________ _____________ Marissa Trejo, City Manager Date

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Approve Interim City Manager Employment Agreement Appointing Sean Brewer as Interim City Manager effective September 2, 2024
Meeting Date: Thursday, August 1, 2024
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

The City Manager recommends approval of the Interim City Manager Employment Agreement appointing Sean Brewer as Interim City Manager.

II. BACKGROUND:

Marissa Trejo has accepted the position of City Manager with the City of Lemoore and her last day as City Manager for the City of Coalinga will be Sunday, September 1, 2024.

Sean Brewer has been a citizen of Coalinga since 2006. He was hired by the City of Coalinga in April 2007 as a Community Development Technician. In May 2008, he promoted to the position of Associate Planner, and in April of 2009, he was promoted to the position of Community Development Coordinator. He then promoted into the position of Assistant Community Development Director in June of 2010 and Community Development Director in November of 2015.

Sean has been serving as Assistant City Manager since 2019.

III. DISCUSSION:

This Interim Employment Agreement, as attached, would begin on September 2, 2024, and remain in effect until June 30, 2025, or untila permanent City Manager is hired, or until terminated as reflected in the Agreement, whichever is first.

The annual salary for the interim position will be $186,000. Additional details can be found in the attached Employment Agreement.

IV. ALTERNATIVES:

Do not approve and initiate a recruitment process for City Manager (not recommended) V. FISCAL IMPACT:

Approving the Employment Agreement results in an overall fiscal impact of approximately $24,650 for a full fiscal year as the annual salary in the Employment Agreement is approximately $17,000 per year higher than the current City Manager salary. With the current allocation of 17% to the General Fund, the unbudgeted General Fund impact is approximately $4,191.

ATTACHMENTS:

File Name Description
Contract_Brewer_Interim_CM_080124.pdf Interim City Manager Contract

CITY OF COALINGA

INTERIM CITY MANAGER EMPLOYMENT AGREEMENT
This Agreement, made and entered into as of this 1st day of August, 2024, between the City of Coalinga, a municipal corporation of the State of California (“City”) and Sean Brewer (“Brewer”), with respect to the following Recitals, which are a substantive part of this Agreement:

RECITALS
A. Brewer has been the Assistant City Manager with City since 2019, under the general direction of the City Manager, in an at-will capacity serving at the pleasure of the City Manager, without an employment agreement.

B. City desires to appoint Brewer into the Interim City Manager (“Interim”) position.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the sufficiency of which is hereby acknowledged, City and Brewer agree as follows:

1. Employment. City employs Brewer as the Interim City Manager, effective September 2nd, 2024. Brewer will be an at-will employee serving at the pleasure of the City Council and subject to the terms and conditions set forth below. Brewer’s employment with City as Interim City Manager is at the mutual consent of both Brewer and City.

There are no express or implied agreements contrary to the foregoing.

2. Duties and Professional Conduct. Brewer shall have the powers and shall perform the duties prescribed in the City’s ordinances, rules and regulations for the City Manager position. Brewer shall also perform such additional responsibilities as may be assigned by the City Council. Brewer shall adhere to all professional standards of conduct as prescribed by the International City Management Association.

3. Term of Employment and Termination: The term of Brewer’s assignment as Interim City Manager shall continue until the earlier of 1) June 30, 2025, 2) a permanent City Manager is hired, or 3) until terminated as provided herein. It is expressly understood and agreed that Brewer serves as Interim as an at-will employee of the City, and that subject to the provisions set out below, he may be terminated at any time by a majority of the City Council, with or without cause, and without any rights to a hearing or an appeal. a. Termination Without Cause. Without cause and a majority vote of the Council, Council may elect to deliver to Interim City Manager a “Notice of Termination without Cause” letter at any time during the term of this Agreement. The “Notice of Termination without Cause” letter shall give not less than twenty-four (24) hours written notice to Interim City Manager prior to the effective date of termination of this Agreement. Termination of this Agreement without cause shall result in the Interim City Manager reverting back to his position as Assistant City Manager. b. Termination With Cause. With cause and a majority vote of the Council, the Council may elect to deliver to Interim City Manager a written “Notice of Termination with Cause.” If cause for termination exists, Interim City Manager may be terminated immediately. Cause shall be defined to include, but shall not be limited to, refusal to follow lawful direction of Council, repeated and unexcused absences from office and duties, purposeful violation of City policies, conviction of a felony, conviction of a misdemeanor crime involving acts of moral turpitude under California law, use of or possession of illegal drugs, or breach of this Agreement. c. Resignation. Except if terminated for cause from the Interim position, nothing in this Agreement shall prevent, limit or otherwise interfere with Brewer’s right to resign at any time from the Interim position and return to his Assistant City Manager position with the City given that the Assistant City Manager position exists and is unoccupied.

To resign from the assignment as Interim City Manager and return to the Assistant City Manager role, Brewer shall give not less than thirty (30) days written notice to the City prior to the effective date of assignment termination.

4. Compensation and Benefits.
a. Salary: City shall pay Brewer an annual salary of $186,000.00, payable in installments at the same time and under the same conditions other employees of City are paid.
b. Overtime: Brewer shall be a Fair Labor and Standards Act (FLSA) Exempt managerial employee and shall not be subject to any overtime compensation. c. Pension and Retirement: City shall provide Brewer with the same retirement benefits provided to other management employees of City.
d. Health and Other Insurance: City shall provide Brewer with the same long-term disability, medical, dental, life and vision insurance coverage and benefits as provided to other management employees of City, except City shall pay the employee’s family plan premium for health, vision and dental insurance from available options through its insurance carrier. Brewer shall be responsible to pay any and all deductibles, copayments or other charges above health insurance premiums. e. Paid Vacation Leave. City agrees that Brewer shall accrue paid vacation leave at the rate of 20 vacation days per year. Brewer shall be entitled to a maximum accrual of two hundred and eighty (280) hours of unused vacation leave. Brewer shall have the option of converting up to eighty (80) hours of accrued vacation into cash each fiscal year.
f. Administrative Leave. Brewer shall be entitled to ninety-six (96) hours of paid administrative leave per year, which must be used during the fiscal year.

5. Professional Development. City agrees to pay professional dues, subscriptions, travel and other business expenses of Brewer reasonably necessary for his continued and full participation in national, state and local associations, professional organizations, governmental groups and committees thereof for the good of the City in accordance with the approved budget.

6. Vehicle. City shall provide a vehicle to be used by Brewer for official City business.

7. Reimbursement of Expenses. City will reimburse Brewer for all sums necessarily incurred and paid by him in the performance of his duties. Brewer shall submit a claim form to City in the form and manner required by City policies.

8. Bonding. City shall bear the full cost of any fidelity or other bonds required of Brewer to perform his duties pursuant to this Agreement under any law or ordinance.

9. Office and Time Spent. Brewer shall maintain an office in City Hall and shall spend time in the performance of his duties for City as is necessary or may be required from time to time by the City Council. Brewer is expected to devote necessary time outside normal office hours to the business of City. Brewer shall not engage in outside employment without prior written approval of the City Council. Any such approval given may be withdrawn at any time by the City Council.

10. Performance Evaluations. Brewer shall receive quarterly performance evaluations, or more often as requested by the City Council. It shall be the responsibility of Brewer to schedule those evaluations. Failure to evaluate shall have no effect on the rights, duties and obligation of the parties herein.

11. Notices. All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows:

To City: City of Coalinga
C/O City Clerk
155 W. Durian Avenue
Coalinga, California 93210
To Employee: Sean Brewer
Interim City Manager
155 W. Durian Ave
Coalinga, California 93210
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

12. Indemnity. The City shall provide the City Manager with a defense of any civil action brought against him in his official capacity as required by, but not in excess of that required by, Government Code Section 995.

13. General Provisions.
a. Governing Law and Venue. This Agreement and the rights and obligations of the parties shall be governed and construed in accordance with the laws of the State of California. The parties also agree that, in the event of litigation, the venue shall be the state courts located in Fresno County, California. b. Entire Agreement. This Agreement contains the entire agreement and understanding of between the parties. There are no oral understandings, terms or conditions, and neither party has relied upon any representation, express or implied, not contained in this Agreement.
c. No Assignment. Brewer may not assign or transfer any rights granted or obligations assumed under this Agreement.
d. Modification. This Agreement cannot be changed or supplemented orally. It may be modified or superseded only by a written instrument executed by both parties. e. Severability. If any provision of this Agreement is held to be invalid or unenforceable by a court of competent jurisdiction, the remaining provision of the Agreement shall continue in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Agreement on the dates following their signature.

INTERIM CITY MANAGER
______________________________
Sean Brewer, Interim City Manager

CITY OF COALINGA
________________________
James Horn, Mayor

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Notice of Completion for the Park Exercise Equipment Project Meeting Date: Thursday, August 1, 2024
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

It is recommended that the Coalinga City Councilaccept the project as complete, authorize the City Engineer to file the Notice of Completion for the project with the County Recorder and notify surety to exonerate contract bonds and authorize the Finance Department to release the 5% construction retention payment to HBC Enterprises 35 days after recordation of the Notice of Completion by the Fresno County RegistrarRecorder’s Office, contingent upon no claims being filed on the project.

II. BACKGROUND:

On October 5, 2023, the City Council awarded a construction contract to HBC Enterprises in an amount of $274,404.00, with an additional contingency of $13,720.20 set aside for any unforeseen incidentals for a total authorization amount of $288,124.20.

The primary scope of work, furnishing and installation of park exercise equipment, placement of poured-inplace rubberized fall attenuating surface, construction of concrete perimeter curb and connecting sidewalks, and furnishing and installation of pre-engineered fabric shade structure over proposed exercise equipment area for both Centennial Park and Sandalwood Park.

A notice to Proceed was issued to HBC Enterprises providing 45 working days to complete construction.

III. DISCUSSION:

The project which was scheduled for completion on June 24, 2024 and was completed on June 20, 2024.

The finalcontract amount is $274,404.00 which is the amount approved by City Council on October 5, 2023.

A final inspection of the project was performed June 20, 2024, with preparation of a final punch list. The punch list items were completed on June 25, 2024. The notice of completion, when filed, begins a time period for which mechanics liens, liens against the contractor, and stop payment notices can be filed against a public construction project. It is a protection for the City during a construction project. Staff is not aware of any issues related to this project.

IV. ALTERNATIVES:

None.

V. FISCAL IMPACT:

The project was funded through the State Department of Parks Prop 68 funding program with a 20% Cost Match from Park Impact Fees.

There is no fiscal impact to the General Fund.

ATTACHMENTS:

File Name Description
Notice_of_Completion_Park_Exercise_Equipment.pdf Notice of Completion

RECORDING REQUESTED BY
City of Coalinga
No Fee – Gov’t. Code Sections
6103 and 27383
WHEN RECORDED MAIL TO:

Tri City Engineering Inc.
4630 W. Jennifer Ave., Suite 101
Fresno, CA 93722
SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF COMPLETION

1. The undersigned is OWNER or agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The FULL NAME of the OWNER is City of Coalinga

3. The FULL ADDRESS of the OWNER is 155 W. Durian Ave, Coalinga, CA 93210

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In Fee (If other than fee, strike “in fee” and insert, for example, “purchaser under contract of purchase,” or leasee)

5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:

Names: Addresses:

6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

Names: Addresses:

7. All work of improvement on the property hereinafter described was COMPLETED June 24, 2024

8. The work of
improvement completed
is described as follows:

The project included construction of 1.38 miles of Class I multi-use trail and 0.20 miles of Class IV two-way separated bikeway along Lucille and Monterey Avenues in Coalinga, CA. The work entails construction surveying, trail excavation and grading, demolition and removal of existing concrete improvements, placement of aggregate base layer, AC pavement, and decomposed granite, construction of modular block retaining wall, installation of storm drain facilities, relocation of existing fire hydrants and street light poles, adjustment of existing utility lids, construction of concrete curb and gutter, curb ramps, valley gutter, and sidewalk, and placement of striping and signage.

9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is HBC Enterprises.

10. The street address of said property is Centennial Park: 2001 Rio Grande Ct. & Sandalwood Park in the City of Coalinga

11. The property on which said work of improvement was completed is in the City of Coalinga County of Fresno , State of California, and is described as follows:

Park Exercise Equipment Project
Date: Signature of Owner
Or Agent of Owner
Daniel E. Jauregui, City of Coalinga Engineer Representative Verification for INDIVIDUAL owner:

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have read said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place
Verification for NON-INDIVIDUAL owner City of Coalinga :

I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Contract City Engineer of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Fresno, CA
Date and Place Daniel E. Jauregui, City of Coalinga Engineer Representative

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Authorize the Police Department to Purchase Two New Patrol Vehicles Meeting Date:

From: Marissa Trejo, City Manager
Prepared by: Sean Young, Police Commander
I. RECOMMENDATION:

Staff is requesting authorization to purchase 2 new patrol vehicles.

II. BACKGROUND:

The police department is still in need of purchasing new vehicles to supplement its existing fleet. The current fleet continues to have issues and are constantly being repaired due to the age of the vehicles. Council previously authorized the purchase of 2 patrol vehicles using COPS grant funding. Those vehicles have been ordered but will not be ready and delivered until the first quarter of 2025.

III. DISCUSSION:

Fleet vehicles that are ready for upfiting are still difficult to locate. As stated, the police department currently purchased two Dodge Chargers in January 2024 using COPS grant funding. Those vehicles were supposed to be available and ready for upfitting, but will not be completed and shipped until the first quarter of 2025.

A vehicle supplier the police department has used before, Dana Safety Supply, recently contacted the police department and advised us they had several Ford Police Interceptor Units (Explorers) available and on their lot in the Los Angeles area. Dana Safety Supply can also upfit emergency vehicles, so will be able to deliver a vehicle that is patrol ready, except for a radio, which Cooks Communication in Fresno handles for the police department.

There have been no other vendors that have vehicles readily available for purchase that can help update our deteriorating fleet.

IV. ALTERNATIVES:

Deny the purchase of these two vehicles.

V. FISCAL IMPACT:

Staff requested an increase of $160,000 in our 2024 / 2025 budget specifically for the purchase of two new patrol vehicles, which was approved with the new budget. The vehicles willcost $52,101.28 each, for a total of $104,202.56. The cost to upfit both vehicles is $51,266.07 for the pair. This brings the total purchase cost to $155,468.63. If approved, the cost of these two vehicles will be taken from the police departments Police Vehicles Lease Principal line item.

AT
TACHMENTS: File Name
Description
Dana_Safety_Vehicle_Quote.pdfVehicleQuote
Dana_Safety_Upfit_Quote.pdfUpfitQuote
Printed: 6/6/24 www.duvalfleet.com COALINGA PD 6-6-24.xlsx DSS LOC CANOGA PARK DATE 6/6/24

DSS REP CHRIS DEGIOANNI

DSS VEHICLE QUOTE

CLIENT COALINGA POLICE DEPT
VEHICLE # PGB37383
FINCODE QQ283
REF # 2023 PIU STOCK SUBJECT TO AVAILABILITY
1 VEHICLE NET INVOICE 1310G $ 47,900.17
2 DESTINATION CONCESSION 1170G $ (1,200.00)
3 CHARGE BACK CONCESSION ON INVOICE 1170G $ 1,600.00
4 DEALER PROFIT INCLUDES COST FOR PDI @$40 $ 590.00
5 Floor Plan Accrued interest 9.50% $ 2,636.11
6 DATE OF INVOICE
7 ESTIMATED DATE OF SALE
8 DAYS INTEREST 210 $ -
9 TOTAL VEHICLE ONLY SALE AMOUNT $ 51,526.28
11 12 Remit to DSS for Sales Order (N/A) 2310g $ -
13 Remittance for PDI 2310g $ 75.00
14 Remittance for Sales Fee 2310g $ 500.00
15 2310g
16 2310g
17 Total Remittance to DSS on Invoice(s)
18 TOTAL SALE, ONE PO WITH DSS UPFIT $ 52,101.28
Telephone: 800-845-0405

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

COALINGA POLICE DEPARTMENT
270 N SIXTH STREET
COALINGA, CA 93210
United States
(For Pickup - LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
534328-C
Customer No. COALINGAPD
Sales Quote No.

Bill To Ship To
Contact:

Telephone: Telephone:

Contact:
559-935-1525 # 138

VEHICLE INFORMATION
Warehouse: LOSA
2024 FORD PIU

PACKAGE A
2 Y 2 a6WP11ACJC EVP 13,800.0000 27,600.00

EMERGENCY VEHICLE PACKAGE
Warehouse: LOSA
2 N 2 a6WP119UYM INFO 0.0000 0.00

FRONT OF VEHICLE
Warehouse: LOSA
2 Y 2 a6WP119UZ2 BK2166ITU20 0.0000 0.00

SMC PUSH BUMPER LIGHTED
Warehouse: LOSA
2 Y 2 a6WP119VDT CW3225 0.0000 0.00
CODE3, 24" UTILITY BAR, RMK TAB
Warehouse: LOSA
2 Y 2 a6WP119VON ENT3B3D 0.0000 0.00
SOI INTERSECTOR 18-LED SFC MNT,BLK HSG RED/WHITE
Warehouse: LOSA
***MOUNTED ON PUSH BUMPER DRIVER SIDE
07/09/24
07:05:00 PM
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Print Time
Print Date
Printed By: Chris Degioanni
Continued on Next Page
a6WP119VON
Telephone: 800-845-0405

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

COALINGA POLICE DEPARTMENT
270 N SIXTH STREET
COALINGA, CA 93210
United States
(For Pickup - LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
534328-C
Customer No. COALINGAPD
Sales Quote No.

Bill To Ship To
Contact:

Telephone: Telephone:

Contact:
559-935-1525 # 138

SEAN YOUNG
Ship Via F.O.B. Customer PO Number Payment Method
Ground QUOTED FREIGHT NET30
Entered By Resale Number Salesperson Ordered By
Chris Degioanni Chris Degioanni - LA Sean Young
Order
Quantity
Extended
Price
Unit
Price Tax Item Number / Description Approve Quantity
Quote Date
05/24/24
E-mail: E-mail: [email protected]
2 Y 2 a6WP119VXC ENT3B3E 0.0000 0.00
SOI INTERSECTOR 18-LED SFC MNT,BLK HSG BLUE/WHITE
Warehouse: LOSA
***MOUNTED ON PUSH BUMPER PASSENGER SIDE
2 Y 2 a6WP119W3U ELUC3H010D 0.0000 0.00
SOI UNIV UNDERCOVER LED INSERT, 5 WIRE RED/WHITE
Warehouse: LOSA
***MOUNTED IN DRIVER SIDE HEADLIGHT
2 Y 2 a6WP119WB8 ELUC3H010E 0.0000 0.00
SOI UNIV UNDERCOVER LED INSERT, 5 WIRE BLUE/WHITE
Warehouse: LOSA
***MOUNTED IN PASSENGER SIDE HEADLIGHT
4 Y 4 a6WP119WBO ETSS100J 0.0000 0.00
SOI 100J SERIES COMPOSITE SPEAKER
Warehouse: LOSA
100J series composite speaker w/ universal bail brkt-100 watt 07/09/24
07:05:00 PM
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Print Date
Printed By: Chris Degioanni
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Telephone: 800-845-0405

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

COALINGA POLICE DEPARTMENT
270 N SIXTH STREET
COALINGA, CA 93210
United States
(For Pickup - LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
534328-C
Customer No. COALINGAPD
Sales Quote No.

Bill To Ship To
Contact:

Telephone: Telephone:

Contact:
559-935-1525 # 138

TECHNOLOGY
/D24/|D12||D12||D12||T18||D12||D12||D12|\D24\
/R_W/ |R_W||R_W||R_W||RBW||B_W||B_W||B_W| \B_W\
|D06|--GRT-||--GRT---||GRT||--GRT---|O-GRT--|D06|
|R_W|--CLR-||--CLR---||CLR||--CLR---|O-CLR--|B_W|
\D24\ |D12||D12||D12||T18||D12||D12||D12| /D24/
\R_W\|R_A||R_A||R_A||RBA||B_A||B_A||B_A|/B_W/
Domes - Polycarb [D|12|6|12|P]
Accessories - PNFLBSPLT1, AUTO-DIM
Mount - Standard Fixed Height Mount (PNFLBK08)
Hook - PNFLBF44
Vehicle - 2022 Ford Explorer w/o Roof Rack
2 N 2 a6WP119WKS INFO 0.0000 0.00

SIDE OF VEHICLE
Warehouse: LOSA
2 Y 2 a6WP119WL7 ENT3B3D 0.0000 0.00
SOI INTERSECTOR 18-LED SFC MNT,BLK HSG RED/WHITE
Warehouse: LOSA
***MOUNTED UNDER DRIVER MIRROR
07/09/24
07:05:00 PM
Page No. 3
Print Time
Print Date
Printed By: Chris Degioanni
Continued on Next Page
a6WP119WL7
Telephone: 800-845-0405

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

COALINGA POLICE DEPARTMENT
270 N SIXTH STREET
COALINGA, CA 93210
United States
(For Pickup - LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
534328-C
Customer No. COALINGAPD
Sales Quote No.

Bill To Ship To
Contact:

Telephone: Telephone:

Contact:
559-935-1525 # 138

SEAN YOUNG
Ship Via F.O.B. Customer PO Number Payment Method
Ground QUOTED FREIGHT NET30
Entered By Resale Number Salesperson Ordered By
Chris Degioanni Chris Degioanni - LA Sean Young
Order
Quantity
Extended
Price
Unit
Price Tax Item Number / Description Approve Quantity
Quote Date
05/24/24
E-mail: E-mail: [email protected]
2 Y 2 a6WP119WPZ ENT3B3E 0.0000 0.00
SOI INTERSECTOR 18-LED SFC MNT,BLK HSG BLUE/WHITE
Warehouse: LOSA
***MOUNTED UNDER PASSENGER MIRROR
4 Y 4 a6WP119WXD PMP2BKUMB4 0.0000 0.00
SOI 2020 PIUT UNDER MIRROR MNT BRACKET, EACH
Warehouse: LOSA
4 Y 4 a6WP119X1P EMPS2STS5RBW 0.0000 0.00
SOI, MPWR FASCIA, 4", STM, BLK HSG, RED/BLU/WHT
Warehouse: LOSA
***MOUNTED IN CARGO WINDOW
4 Y 4 a6WP119X25 PMP2BKDGAJ 0.0000 0.00
SOI 4" mPOWER 90 DEGREE MOUNTING BRACKET, BLACK
Warehouse: LOSA
2 N 2 a6WP119X6X INFO 0.0000 0.00

REAR OF VEHICLE
Warehouse: LOSA
2 Y 2 a6WP119X7C MISC 0.0000 0.00
SOUNDOFF (EMPAK01CRK) MPOWER ARROW SYSTEM
Warehouse: LOSA
Ford Explorer/PI Utility (2020-23) 6 Mod Split Rear w/ 4" Modules (DRV) |D12||D12||D12| |D12||D12||D12| (PAS)
|R_A||R_A||R_A|X X|B_A||B_A||B_A|
LIN DSC w/o Breakout Box (NOT Included)
07/09/24
07:05:00 PM
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Print Date
Printed By: Chris Degioanni
Continued on Next Page
a6WP119X7C
Telephone: 800-845-0405

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

COALINGA POLICE DEPARTMENT
270 N SIXTH STREET
COALINGA, CA 93210
United States
(For Pickup - LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
534328-C
Customer No. COALINGAPD
Sales Quote No.

Bill To Ship To
Contact:

Telephone: Telephone:

Contact:
559-935-1525 # 138

SEAN YOUNG
Ship Via F.O.B. Customer PO Number Payment Method
Ground QUOTED FREIGHT NET30
Entered By Resale Number Salesperson Ordered By
Chris Degioanni Chris Degioanni - LA Sean Young
Order
Quantity
Extended
Price
Unit
Price Tax Item Number / Description Approve Quantity
Quote Date
05/24/24
E-mail: E-mail: [email protected]
4 Y 4 a6WP119X7D EMPS2QMS5RBW 0.0000 0.00
SOI, MPWR FASCIA, 4", QM, BLK HSG, RED/BLU/WHT
Warehouse: LOSA
***MOUNTED NEAR LICENSE PLATE
4 Y 4 a6WP119XCZ EMPS2QMS5RBA 0.0000 0.00
SOI, MPWR FASCIA, 4", QM, BLK HSG, RED/BLU/AMB
Warehouse: LOSA
***MOUNTED UNDER HATCH, FACES REARWARD WHEN OPEN
4 Y 4 a6WP119XIM ELUC3H010B 0.0000 0.00
SOI UNIV UNDERCOVER LED INSERT, 5 WIRE BLUE
Warehouse: LOSA
***MOUNTED IN REAR TAILLIGHTS, ALTERNATES WITH OEM

TAILLIGHTS
2 N 2 a6WP119XNE INFO 0.0000 0.00

SIREN ELECTRONICS
Warehouse: LOSA
2 Y 2 a6WP119XNU ENGSA5200RSP 0.0000 0.00
SOI, 500 SERIES PUSHBTN 200W CNTRL, +VOICE PLBK
Warehouse: LOSA
ENGSA5200RSP
07/09/24
07:05:00 PM
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Print Date
Printed By: Chris Degioanni
Continued on Next Page
a6WP119XNU
Telephone: 800-845-0405

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

COALINGA POLICE DEPARTMENT
270 N SIXTH STREET
COALINGA, CA 93210
United States
(For Pickup - LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
534328-C
Customer No. COALINGAPD
Sales Quote No.

Bill To Ship To
Contact:

Telephone: Telephone:

Contact:
559-935-1525 # 138

Warehouse: LOSA
***(1) MOUNTED IN ENGINE BAY
(1) MOUNTED ON EQUIPMENT TRAY
2 Y 2 a6WU17PNW5 ENGHNK05 0.0000 0.00
SOI 18" REMOTE NODE HARNESS
Warehouse: LOSA
18 inch Harness Kit for Remote Node
2 Y 2 a6WP119XYP ENGSYMD01 0.0000 0.00

SOI SOUND OFF / BLUEPRINT SYNC MODULE
Warehouse: LOSA
2 Y 2 a6WP119Y7D ENGLMK008 0.0000 0.00

SOI BLUEPRINT PIU LINK MICRO KIT
Warehouse: LOSA
2 N 2 a6WP119YG2 INFO 0.0000 0.00

INTERIOR OF VEHICLE
Warehouse: LOSA
07/09/24
07:05:00 PM
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Print Date
Printed By: Chris Degioanni
Continued on Next Page
a6WP119YG2
Telephone: 800-845-0405

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

COALINGA POLICE DEPARTMENT
270 N SIXTH STREET
COALINGA, CA 93210
United States
(For Pickup - LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
534328-C
Customer No. COALINGAPD
Sales Quote No.

Bill To Ship To
Contact:

Telephone: Telephone:

Contact:
559-935-1525 # 138

FEATURES
Horizontal mounting space is shortened to increase accessibility to gun mounts and equipment
Lowered top plate maintains accessibility to optional rear HVAC controls (Ford 17A ordering option)
Easy installation with no OEM parts to be removed
Console sits low between the front seats to create a more comfortable workspace and ease of egress
Relocation faceplate for OEM 12V, USB, AUX 12V, and switch knockout included

MOUNTING SPACE
10" angle section (8” with OEM relocation faceplate)

4.5" horizontal section (without internal cup holder)

KIT INCLUDES
Item No. 7160-1335 - 2020+ Ford Police Interceptor® Utility Short Console Box
Item No. 7160-0846 - Internal Cup Holder
Item No. MCS-ARMREST - Heavy-Duty Armrest
Item No. 7160-1116-07 - Mongoose® XE 7” Motion Attachment 07/09/24
07:05:00 PM
Page No. 7
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Print Date
Printed By: Chris Degioanni
Continued on Next Page
a6WP119YGH
Telephone: 800-845-0405

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

COALINGA POLICE DEPARTMENT
270 N SIXTH STREET
COALINGA, CA 93210
United States
(For Pickup - LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
534328-C
Customer No. COALINGAPD
Sales Quote No.

Bill To Ship To
Contact:

Telephone: Telephone:

Contact:
559-935-1525 # 138

SOI UNIVERSAL DOME LIGHT ALL LED, RED/CLEAR
Warehouse: LOSA
2 Y 2 a6WP119YYA DSSA02 0.0000 0.00

NEW WIRE MARINE CUSTOM CONTURA V BLACK
Warehouse: LOSA

PRISONER DOME LIGHT SWITCH COVER

OFF-DOOR-ON
2 Y 2 a6WP119Z3I WAYTEK-44323 0.0000 0.00

WAYTEK CARLING ON-OFF-ON SWITCH BODY
Warehouse: LOSA
2 Y 2 a6WP119ZA0 WAYTEK-11010 0.0000 0.00

WAYTEK DC POWER PORT
Warehouse: LOSA
07/09/24
07:05:00 PM
Page No. 8
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Print Date
Printed By: Chris Degioanni
Continued on Next Page
a6WP119ZA0
Telephone: 800-845-0405

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

COALINGA POLICE DEPARTMENT
270 N SIXTH STREET
COALINGA, CA 93210
United States
(For Pickup - LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
534328-C
Customer No. COALINGAPD
Sales Quote No.

Bill To Ship To
Contact:

Telephone: Telephone:

Contact:
559-935-1525 # 138

WAYTEK DC POWER PORT CAP
Warehouse: LOSA
2 Y 2 a6WP119ZG3 MISC 0.0000 0.00
WAYTEK (11077)
Warehouse: LOSA
Intelligent Dual USB Charging Port, Type 2.0 @ 2.4A, Type-C @ 3A 4 Y 4 a6WP119ZGI MMSU-1 0.0000 0.00

MAGNETIC MIC SINGLE UNIT CONVERSION KIT
Warehouse: LOSA
2 Y 2 a6WP119ZGJ GK10342U 0.0000 0.00
SMC DUAL VERT. RACK 2-XL UNIV LOCKS #2 KEY
Warehouse: LOSA
"Dual T-Rail Mount2 Universal XLWith #2 Key Override"
2 Y 2 a6WP11A00H PK1130ITU20TM 0.0000 0.00
Setina 10XL Coated Polycarbonate Recessed (Tall Man)
Warehouse: LOSA
2 Y 2 a6WP11A00X WK0514ITU20H 0.0000 0.00
SMC Window Barrier Steel Horizontal
Warehouse: LOSA
07/09/24
07:05:00 PM
Page No. 9
Print Time
Print Date
Printed By: Chris Degioanni
Continued on Next Page
a6WP11A00X
Telephone: 800-845-0405

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

COALINGA POLICE DEPARTMENT
270 N SIXTH STREET
COALINGA, CA 93210
United States
(For Pickup - LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
534328-C
Customer No. COALINGAPD
Sales Quote No.

Bill To Ship To
Contact:

Telephone: Telephone:

Contact:
559-935-1525 # 138

SEAN YOUNG
Ship Via F.O.B. Customer PO Number Payment Method
Ground QUOTED FREIGHT NET30
Entered By Resale Number Salesperson Ordered By
Chris Degioanni Chris Degioanni - LA Sean Young
Order
Quantity
Extended
Price
Unit
Price Tax Item Number / Description Approve Quantity
Quote Date
05/24/24
E-mail: E-mail: [email protected]
2 Y 2 a6WP11A0A1 QK0566ITU20 0.0000 0.00
SMC OEM REPLACEMENT PRISONER SEAT W/ 12 VS CARO
Warehouse: LOSA
2020+ PIUT OEM Full Replacement Transport Seat TPO Plastic, with Center Pull Seat Belts & #12VS POLY Cargo Partition
**************************************************
2 Y 2 a6WP11A0K0 WK0040ITU20 0.0000 0.00
SMC 3 PC HORIZ REAR CARGO WINDOW BARRIERS 2020
Warehouse: LOSA
2 Y 2 a6WP11A0KG INV-ES-FF-ET-PIU20 0.0000 0.00

INNOVATIVE ELETRONIC STORAGE, FALSE FLOOR,

ELECTRONICS
Warehouse: LOSA
INV-ES-FF-ET-PIU20
ELETRONIC STORAGE, FALSE FLOOR, ELECTRONICS TRAY, PIU 2020,

POLY COATED
2 Y 2 a6WP11A0QY INV-ES-ORG-FB-PIU20 0.0000 0.00

INNOVATIVE ACCESSORY, ORGANIZER, DUAL FLARE BOX
Warehouse: LOSA
INV-ES-ORG-FB-PIU20

ACCESSORY, ELECTRONIC STORAGE, ORGANIZER, DUAL FLARE
BOX,
PIU 2020, POLY COATED
07/09/24
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Printed By: Chris Degioanni
Continued on Next Page
a6WP11A0QY
Telephone: 800-845-0405

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

COALINGA POLICE DEPARTMENT
270 N SIXTH STREET
COALINGA, CA 93210
United States
(For Pickup - LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
534328-C
Customer No. COALINGAPD
Sales Quote No.

Bill To Ship To
Contact:

Telephone: Telephone:

Contact:
559-935-1525 # 138

MOUNTED IN CARGO AREA
CONTROLLED BY 3-WAY SWITCH (CLEAR-OFF-RED) MOUNTED ON

DRIVER SIDE OF CARGO AREA
2 Y 2 a6WP11A1BD B402 0.0000 0.00
AME 5 LB ABC HOSE AND HORN FIRE EXTINGUISHER
Warehouse: LOSA
2 Y 2 a6WP11A1LS 862 0.0000 0.00
AME HEAVY DUTY BRACKET FOR FIRE EXTIN.

Warehouse: LOSA
2 Y 2 a6WP11A1M7 8026B 0.0000 0.00
COPE RT FUSE BLOCK 12-POS, W/ GROUND & LED INDICATION
Warehouse: LOSA
2 Y 2 a6WP11A1M8 6001-3001B 0.0000 0.00
CE TH Series Time Delay Relay, 200 A
Warehouse: LOSA
2 Y 2 a6XZ0YTAU5 VINYLWRAP 3,125.0000 6,250.00

VINYL WRAP
Warehouse: LOSA
VINYL WRAP OF ROOF & 4 DOORS
07/09/24
07:05:00 PM
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Printed By: Chris Degioanni
Continued on Next Page
a6XZ0YTAU5
Telephone: 800-845-0405

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

COALINGA POLICE DEPARTMENT
270 N SIXTH STREET
COALINGA, CA 93210
United States
(For Pickup - LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
534328-C
Customer No. COALINGAPD
Sales Quote No.

Bill To Ship To
Contact:

Telephone: Telephone:

Contact:
559-935-1525 # 138

GRAPHICS FOR VEHICLE
Warehouse: LOSA

GRAPHICS
2 Y 2 a6XZ0ZVSP7 GRAPHICS INSTALL 300.0000 600.00

GRAPHICS INSTALL
Warehouse: LOSA
2 Y 2 a6WP11A1TL INSTALL KIT 325.0000 650.00
MISC INSTALLATION SUPPLIES I.E.

Warehouse: LOSA

LOOM, WIRE, HARDWARE, CONNECTORS, ETC
************************************************
2 Y 2 a6WP11A1U0 INSTALL 4,800.0000 9,600.00

DSS INSTALLATION OF EQUIPMENT
Warehouse: LOSA
INSTALLATION INCLUDES:
*ALL DSS SUPPLIES EQUIPMENT
*1 CUSTOMER SUPPLIED RADIO KIT
*MDC (IF PURCHASED OR PROVIDED)
2 N 2 a6WP11A1U1 FREIGHT 450.0000 900.00

INCOMING FREIGHT
Warehouse: LOSA
07/09/24
07:05:00 PM
Page No. 12
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Print Date
Printed By: Chris Degioanni
Continued on Next Page
a6WP11A1U1
Telephone: 800-845-0405

DANA SAFETY SUPPLY, INC
4809 KOGER BLVD
GREENSBORO, NC 27407

COALINGA POLICE DEPARTMENT
270 N SIXTH STREET
COALINGA, CA 93210
United States
(For Pickup - LOSA)

CANOGA PARK
9035 Independence Avenue
Canoga Park, CA 91304
Sales Quote
534328-C
Customer No. COALINGAPD
Sales Quote No.

Bill To Ship To
Contact:

Telephone: Telephone:

Contact:
559-935-1525 # 138

NOT INCLUDED
Warehouse: LOSA
NOT INCLUDED IN THIS PACKAGE:

RADIO OR ANTENNA

MDC OR CRADLE
Approved By:

Approve All Items & Quantities
Quote Good for 30 Days
07/09/24
07:05:00 PM
Page No. 13
Print Time
Print Date
Printed By: Chris Degioanni
Order Total

8.975 % Sales Tax
Freight
Subtotal
51,266.07
4,148.07

0.00 47,118.00
a6WP11A1UG

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Consideration of Bid Award for Birch, Durian & Lucille Ave Improvements Meeting Date: Thursday, August 1, 2024
From: Marissa Trejo, City Manager
Prepared by: Sean Brewer, Assistant City Manager
I. RECOMMENDATION:

It is recommended that the Coalinga City Council ward a Contract in the amount of $164,380.00 to A.J.

Excavation, Inc., 514 N. Brawley Ave., Fresno, CA 93706 for the Birch, Durian & Lucille Ave Improvements Project. It is also recommended that a contingency of 10% ($16,438.00) be included in the Councilaction to cover any unforeseen incidentals for a totalauthorization amount of $180,818.00.

II. BACKGROUND:

In May 2024, the Coalinga City Council directed staff to prepare engineering plans and specifications and authorized a call for bids for the Birch, Durian & Lucille Ave Improvements Project. The project will implement street improvements to East Birch Avenue between 5th Street / Coalinga Plaza and North 4th Street, and East Birch Avenue between 5th Street / Coalinga Plaza and Sunset Street, and West Durian Avenue between North Sunset Street to North 7th Street. It will encompass 1.5” cold milling of the existing asphalt concrete on Birch and Durian Avenues with new 1.5” asphalt concrete overlay and removal of one existing concrete valley gutter on both Birch and Durian with new concrete valley gutter and new subbase. No utilities were found and there will be no improvements to existing curb, gutters, and ramps. Existing Striping will be removed and improved by the City of Coalinga Public Works Department.

III. DISCUSSION:

City Staff received and opened four bids for this project on July 18, 2024, at 2:00 p.m. A.J. Excavation, Inc., was the apparent low bidder with a total bid proposal of $164,380.00. The Engineer’s Estimate was $152,570.00. The entire bid summary is included as Attachment “A”. A.J. Excavation, Inc., has furnished the required bid bond. If the City Council decides to award the project to A.J. Excavation, Inc., and the “Notice to Proceed” is issued, the contractor will have 45 working days to complete the work. The following is a tentative schedule:

Award of Contract: August 1, 2024
Start of Construction: September 16, 2024
Completion of Construction: November 19, 2024
IV. ALTERNATIVES:

The alternative to this councilaction would be to reject all bids. If all bids are rejected, the city would have to re-advertise or cancel the project. Staff believes that re-advertising the project will not result in lower bids.

V. FISCAL IMPACT:

Total authorization request for this contract is $164,380.00 with an additional 10% contingency of $16,438.00 for a total of $180,818.00. This project is funded from TDA Street Maintenance Fund which has appropriate funds to cover the expense.

There will be no fiscal impact to the General Fund.

ATTACHMENTS:

File Name Description
Bid_Summary.pdf Bid Summary
City of Coalinga
PW 24-004 Birch, Durian & Lucille Ave Reconstruction Project Base Bid Items
Item Description Unit Qty. Engineer's Est. Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension 1 MOBILIZATION / GENERAL REQUIREMENTS LS 1 $ 8,300.00 $ 12,000.00 $ 12,000.00 $ 15,000.00 $ 15,000.00 $ 14,571.81 $ 14,571.81 $ 56,390.00 $ 56,390.00 2 WORKER SAFETY LS 1 $ 400.00 $ 1,000.00 $ 1,000.00 $ 500.00 $ 500.00 $ 307.44 $ 307.44 $ 4,000.00 $ 4,000.00 3 TRAFFIC CONTROL LS 1 $ 5,600.00 $ 12,000.00 $ 12,000.00 $ 12,000.00 $ 12,000.00 $ 6,777.78 $ 6,777.78 $ 27,200.00 $ 27,200.00 4 DUST CONTROL LS 1 $ 600.00 $ 1,000.00 $ 1,000.00 $ 4,000.00 $ 4,000.00 $ 15,780.28 $ 15,780.28 $ 1,055.00 $ 1,055.00 5 EROSION & SEDIMENT CONTROL LS 1 $ 7,500.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 2,567.00 $ 2,567.00 $ 4,850.00 $ 4,850.00 6 3" PULVERIZE EXISTING ASPHALT CONCRETE
PAVEMENT SF 59200 $ 32,527.00 $ 0.40 $ 23,680.00 $ 0.30 $ 17,760.00 $ 0.29 $ 17,168.00 $ 0.64 $ 37,888.00 7 PULVERIZED BASE COMPACTION & GRADING SF 59200 $ 23,656.00 $ 0.40 $ 23,680.00 $ 0.85 $ 50,320.00 $ 0.90 $ 53,280.00 $ 0.27 $ 15,984.00 8 1.5" HOT MIX ASPHALT TYPE A (HMA-A) CAP TON 560 $ 66,120.00 $ 127.000 $ 71,120.00 $ 115.00 $ 64,400.00 $ 159.50 $ 89,320.00 $ 185.00 $ 103,600.00 9 7" HOT MIX ASPHALT TYPE A (HMA-A) PLUG TON 5 $ 600.00 $ 100.00 $ 500.00 $ 500.00 $ 2,500.00 $ 203.32 $ 1,016.60 $ 585.00 $ 2,925.00 10 SAWCUTTING LF 240 $ 480.00 $ 5.00 $ 1,200.00 $ 5.00 $ 1,200.00 $ 10.09 $ 2,421.60 $ 2.25 $ 540.00 11 CONCRETE / PAVEMENT REMOVAL AND
DISPOSAL CY 20 $ 3,400.00 $ 150.00 $ 3,000.00 $ 250.00 $ 5,000.00 $ 405.32 $ 8,106.40 $ 140.00 $ 2,800.00 12 CONCRETE VALLEY GUTTER (VG) SF 500 $ 8,100.00 $ 23.00 $ 11,500.00 $ 20.00 $ 10,000.00 $ 22.00 $ 11,000.00 $ 50.00 $ 25,000.00 13 VG SUBGRADE EXCAVATION, COMPACTION, &
GRADING SF 700 $ 335.00 $ 1.000 $ 700.00 $ 15.00 $ 10,500.00 $ 6.08 $ 4,256.00 $ 4.50 $ 3,150.00 14 VG AGGREGATE BASE CLASS II TON 20 $ 900.00 $ 100.000 $ 2,000.00 $ 50.00 $ 1,000.00 $ 320.04 $ 6,400.80 $ 175.00 $ 3,500.00 Base Bid Summary $ 158,518.00 $ 164,380.00 $ 195,180.00 $ 232,973.71 $ 288,882.00 4 Papich Construction, Inc.

ATTACHMENT "A" Bids 1-4
1 2
R.J. Berry, Jr., Inc.
3 A.J. Excavation, Inc. Garcia Paving, Inc.

F:\Docs\3000's\3071 COC Durian Ave & Birch Ave Reconstruction-Engineering Support\Bid Docs\3071 - Bid Summary.xlsx Date Printed: 7/18/2024, 3:33 PM

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Direct Staff to Seek Grants for Quick Charge Electric Vehicle Charging Stations Meeting Date: Thursday, August 1, 2024
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

There is no staff recommendation. This item was requested as a Future Agenda Item by Mayor Horn.

II. BACKGROUND:

III. DISCUSSION:

This item Directs Staff to Seek Grants for Quick Charge Electric Vehicle Charging Stations.

IV. ALTERNATIVES:

Do not Direct Staff to Seek Grants for Quick Charge Electric Vehicle Charging Stations V. FISCAL IMPACT:

None at this time.

ATTACHMENTS:

File Name Description
NoAttachments Available

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Direct Staff to Obtain Quotes to Replace Projector Lights and Projector Motor in City Council Chambers
Meeting Date: Thursday, August 1, 2024
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

There is no staff recommendation. This item was requested as a Future Agenda Item by Mayor Horn.

II. BACKGROUND:

III. DISCUSSION:

This item Directs Staff to Obtain Quotes to Replace Projector Lights and Projector Motor in City Council Chambers.

IV. ALTERNATIVES:

Do not Direct Staff to Obtain Quotes to Replace Projector Lights and Projector Motor in City Council Chambers.

V. FISCAL IMPACT:

None at this time.

ATTACHMENTS:

File Name Description
NoAttachments Available

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Direct Staff to Clean City-Owned Water Drainage Basins Meeting Date: Thursday, August 1, 2024
From: Marissa Trejo, City Manager
Prepared by: Marissa Trejo, City Manager
I. RECOMMENDATION:

This item was requested as a future agenda item by Mayor Horn. There is no staff recommendation.

II. BACKGROUND:

Staff currently schedules the cleaning of any City owned water drainage basins as needed.

III. DISCUSSION:

This item Directs Staff to Clean City-Owned Water Drainage Basins.

Staff currently schedules the cleaning of any City owned water drainage basins as needed. This item would direct staff to clean them now.

IV. ALTERNATIVES:

Do not Direct Staff to Clean City-Owned Water Drainage Basins.

V. FISCAL IMPACT:

The fiscal impact will be determined on whether it can be completed internally or whether the City needs to contract with an outside party, but should fall within the City Manager's spending authority of $10,000.

ATTACHMENTS:

File Name Description
NoAttachments Available

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Coalinga Police Department Monthly Report for June 2024 Meeting Date: Thursday, August 1, 2024
From: Marissa Trejo, City Manager
Prepared by: Jose Garza, Chief of Police
I. RECOMMENDATION:

II. BACKGROUND:

III. DISCUSSION:

IV. ALTERNATIVES:

V. FISCAL IMPACT:

ATTACHMENTS:

File Name Description
CPD_June_2024_Monthly_Report.docx CPD June 2024 Monthly Report June 2024
Monthly Report
The Coalinga Police Department, in partnership with the community, continues to do an outstanding job in addressing crime in the city. According to the Month to Month and Year to Year Table of Part 1 Crimes (See Table below), crimes are down by 22% Year to Date compared to last year 2023. For the month of June 2024, Part 1 crimes were up by 11% compared to June 2023, which was primarily due to an increase in the number of assaults (Of the14 assaults, 3 were domestic violence related). We need to keep the momentum going and work together to hold these criminals accountable for their actions.

Notable Investigation and Arrest (Press Release)
“On June 4th, 2024, at about 8pm, officers were dispatched to the 100 block of Madison Street for a report of a stabbing. Upon arriving, officers learned that two brothers had been involved in an argument which led to a physical fight, resulting in one brother stabbing the other brother in the chest. The suspect, identified as Coalinga resident Cezar Javier Oropeza-Velazquez, was arrested at the scene after a brief struggle with officers. The victim was treated at the scene by Coalinga EMS and then transported to the Regional Medical Center in Fresno for further treatment of his wounds. Oropeza-Velasquez was later transported to the Fresno County Jail for attempted murder, resisting / obstructing officers, and parole violation. Oropeza-Velasquez has prior arrests for assault with a deadly weapon, narcotic violations, and is currently on parole for burglary.”
Respectfully,
Jose V Garza
Chief of Police
Last JUN This JUN %
CHANGE
YTD
2023
YTD
2024
%
CHANGE
HOMICIDE 0 0 0% 0 1 100%
RAPE 1 0 -100% 5 2 -60%
ROBBERY 0 0 0% 2 2 0%
ASSAULT 7 14 100% 64 69 8%
BURGLARY 1 2 100% 9 8 -11%
LARCENY 7 4 -43% 51 24 -53%
AUTO THEFT 2 0 -100% 8 2 -75%
TOTAL PART ONE 18 20 11% 139 108 -22%
PART 1 CRIMES

STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE

AUTHORITY
Subject: Discussion, Direction and PotentialAction regarding Selecting a Voting Delegate and Up to Two (2) Alternate Voting Delegates for the Annual Business Meeting at the League of California Cities 2024 Annual Conference in Long Beach, California Meeting Date: Thursday, August 1, 2024
From: Marissa Trejo, City Manager
Prepared by: Shannon Jensen, City Clerk
I. RECOMMENDATION:

Staff is seeking direction regarding the designation of a voting delegate and up to two (2) alternate voting delegates for the Annual Business Meeting at the League of California Cities 2024 Annual Conference scheduled for October 16th through the 18th in Long Beach, California.

II. BACKGROUND:

The League of California Cities (the "League") was established in 1898 as a way of representing the state's incorporated cities. Their mission is "to expand and protect localcontrol for cities through education and advocacy to enhance the quality of life". Each year the League hold an annualconference. Included at the conference is the Annual Business Meeting where League membership considers and takes action on resolutions that establish League policy for the upcoming business year. The City of Coalinga, as a member, has the right to vote during the meeting via the delegate and/or alternates. Only those attending the conference can vote during the Business Meeting.

III. DISCUSSION:

In order for a delegate or alternate to vote on behalf of the City, they must be designated by the City Council. The Council may also appoint up to 2 alternate delegates, one of whom may vote in the event should the designated voting delegate be unable to attend.

Staff is requesting Council decide who shallact as the delegate and who shallact as the alternate(s).

Depending on the Council's direction, there is a form for the City Clerk to sign affirming the Council's decision regarding the voting delegate and alternate(s).

IV. ALTERNATIVES:

The Council may choose not to attend the 2024 Annual Conference in Long Beach, California.

V. FISCAL IMPACT:

Funding for the Counciland City Manager's attendance of the Conference has been included in the FY 24-25 budget. Conference expenses willcome from the General Fund.

ATTACHMENTS:

File Name Description
2024_Cal_Cities_Voting_Delegate_Information_Packet.pdf 2024 Designation of Voting Delegate & Alternate(s) - Instructions 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

DATE: Wednesday, July 10, 2024
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 16-18, 2024 Long Beach Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Oct. 18, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 25. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

Council Action Advised by September 25, 2024
For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 25. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

Coalinga City CouncilAugust 1, 2024

Coalinga City Council
August 1, 2024