SPECIAL
CITY COUNCIL/SUCCESSOR
AGENCY/PUBLIC FINANCE AUTHORITY
MEETINGAGENDA
September 5, 2024
6:00 PM
The Mission of the City of Coalinga is to provide for the preservation of the community character by delivering quality, responsive City services, in an efficient and cost-effective manner, and to develop, encourage, and promote a diversified economic base in order to ensure the future financial stability of the City for its citizens.
Notice is hereby given that the City Council will hold a Special Meeting, on September 5, 2024 in the City Council Chambers, 155 West Durian, Coalinga, CA. Persons with disabilities who may need assistance should contact the City Clerk at least 24 hours prior to this workshop at 935-1533 x113. The Special Meeting will begin at 6:00 p.m. and the agenda will be as follows:
ALTERNATE MEETING LOCATION
Councilman Hedgecock will be attending the Special City Council Meeting from an alternate location at 68900 Overland Drive, Montrose, CO 81401
1. CALL TO ORDER
1. Pledge of Allegiance
2. Changes to the Agenda
3. Council's Approval of Agenda
2. AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS (NONE)
3. CITIZEN COMMENTS
This section of the agenda allows members of the public to address the City Council on any item within the jurisdiction of the Council. Members of the public, when recognized by the Mayor, should come forward to the lectern, identify themselves and use the microphone. Comments are normally limited to three (3) minutes. In accordance with State Open Meeting Laws, no action will be taken by the City Council this evening and all items will be referred to staff for follow up and a report.
Citizen Comments submitted in writing to the City Clerk by 5:00pm on the day of the City Council meeting shall be distributed to the City Council and included in the record, however they will not be read.
4. PUBLIC HEARINGS (NONE)
5. CONSENT CALENDAR (NONE)
6. ORDINANCE PRESENTATION, DISCUSSION AND POTENTIAL ACTION ITEMS
1. Airport Days Planning and Budget Update
Sean Brewer, Interim City Manager
7. ANNOUNCEMENTS
1. City Manager's Announcements
2. Councilmembers' Announcements/Reports
3. Mayor's Announcements
8. FUTURE AGENDA ITEMS
9. CLOSED SESSION (NONE)
10. CLOSED SESSION REPORT
Closed Session: A "Closed" or "Executive" Session of the City Council, Successor Agency, or Public Finance Authority may be held as required for items as follows: personnel matters; labor negotiations; security matters; providing instructions to real property negotiators; legal counsel regarding pending litigation; and protection of records exempt from public disclosure.
Closed session will be held in the Administration Building at 155 W. Durian Avenue and any announcements or discussion will be held at the same location following Closed Session.
11. ADJOURNMENT
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Airport Days Planning and Budget Update
Meeting Date: Thursday, September 5, 2024
From: Sean Brewer, Interim City Manager
Prepared by: Sean Brewer, Interim City Manager
I. RECOMMENDATION:
City Council receive update from staff and consider, discuss and direct staff to proceed with Airport Days, Wings and Wheels event.
II. BACKGROUND:
Staff has been working with the Chamber on the Airport Days, Wings and Wheels Event scheduled for Sunday September 29, 2024. The event will take place at the City's airport off of Phelps Ave. The event will have planes and cars on displace, local vendors, food trucks and several kids activities including paper plane making, crafting and a screening off the movies Planes and Cars in one of the hangers at the airport.
III. DISCUSSION:
Staff has been working with the chamber to develop a plan that is kid-centric and something free to the public as a way to increase awareness of of the airport and aviation in general. This willalso serve as an economic development tool to encourage future development at the airport. With that there are costs associated with putting on this event as it has evolved over the course of the past month. Some of the costs associated with this event include tables, chairs, canopies, fencing, porta-potties, and water sinks and fuel for the pilots as a way to encourage participation in the event.
In addition, there has been an offer from the Paso Air Museum to provide a Douglas C-47 Skytrain and TC34 Mentor Warbird where folks can explore the two planes (attached).
IV. ALTERNATIVES:
None determined at this time as it was staff understanding this has been in the works with the prior administration.
V. FISCAL IMPACT:
When developing the plan for this event, staff wanted to provide the Council with an estimated cost impact of putting on this type of event. With the costs associated with the event as listed above, the estimated cost for this event may reach $20,000. However, a significant cost relates to the fueling cost which staff is anticipating recovering some of the costs from fuelas the fueling truck would remain at the airport for a month where the remaining unused fuel would be sold to pilots. The City in an average year would sellapproximately 300-500 gallons of fuel. This would be a general fund expense however the fuel budget for the airport is $30,000 for fiscal year 25. Staff feels that this is a reasonable expense to create exposure to the airport and build a foundation for future expanded airshows.
ATTACHMENTS:
File Name Description
Airport_Day_Doughlas_C-47_Skytrain_Warbird_Package.pdf C47 PLane and Warbird