SPECIAL
CITY COUNCIL/SUCCESSOR
AGENCY/PUBLIC FINANCE AUTHORITY
MEETINGAGENDA
November 7, 2024
6:00 PM
The Mission of the City of Coalinga is to provide for the preservation of the community character by delivering quality, responsive City services, in an efficient and cost-effective manner, and to develop, encourage, and promote a diversified economic base in order to ensure the future financial stability of the City for its citizens.
Notice is hereby given that the Planning Commission will hold a Special Meeting, on November 7, 2024 in the City Council Chambers, 155 West Durian Avenue, Coalinga, CA. Persons with disabilities who may need assistance should contact the City Clerk at least 24 hours prior to the meeting at 935-1533 x113. Anyone interested in translation services should contact the City Clerk at least 24 hours prior to the meeting at 935-1533 x113. The Special Meeting will begin at 6:00 p.m. and the Agenda will be as follows:
1. CALL TO ORDER
1. Pledge of Allegiance
2. Changes to the Agenda
3. Council's Approval of Agenda
2. AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS (NONE)
3. CITIZEN COMMENTS
This section of the agenda allows members of the public to address the City Council on any item within the jurisdiction of the Council. Members of the public, when recognized by the Mayor, should come forward to the lectern, identify themselves and use the microphone. Comments are normally limited to three (3) minutes. In accordance with State Open Meeting Laws, no action will be taken by the City Council this evening and all items will be referred to staff for follow up and a report.
Citizen Comments submitted in writing to the City Clerk by 5:00pm on the day of the City Council meeting shall be distributed to the City Council and included in the record, however they will not be read.
4. PUBLIC HEARINGS (NONE)
5. CONSENT CALENDAR
1. Council Consideration and Approval of a Budget Authorization Request to Undertake Several Asphalt Concrete (AC) Street Patches at Various Locations in and Around the City
6. ORDINANCE PRESENTATION, DISCUSSION AND POTENTIAL ACTION ITEMS (NONE)
7. ANNOUNCEMENTS
1. City Manager's Announcements
2. Councilmembers' Announcements/Reports
3. Mayor's Announcements
8. FUTURE AGENDA ITEMS
9. CLOSED SESSION (NONE)
10. CLOSED SESSION REPORT
Closed Session: A "Closed" or "Executive" Session of the City Council, Successor Agency, or Public Finance Authority may be held as required for items as follows: personnel matters; labor negotiations; security matters; providing instructions to real property negotiators; legal counsel regarding pending litigation; and protection of records exempt from public disclosure.
Closed session will be held in the Administration Building at 155 W. Durian Avenue and any announcements or discussion will be held at the same location following Closed Session.
11. ADJOURNMENT
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Council Consideration and Approval of a Budget Authorization Request to Undertake SeveralAsphalt Concrete (AC) Street Patches at Various Locations in and Around the City
Meeting Date: Thursday November 7, 2024
From: Sean Brewer, Interim City Manager
Prepared by: Sean Brewer, Interim City Manager
I. RECOMMENDATION:
Staff recommends that the City Councilapprove a budget allocation not to exceed $100,000 from the Street Maintenance Funds and permit the Interim City Manager to undertake multiple patch AC street projects throughout the City, using the services of the existing contractor currently working on the Durian, Birch and Lucille Paving Project.
II. BACKGROUND:
The City of Coalinga has a list of identified areas in need of asphalt patch repairs due to past water leaks, potholes, and various signs of deteriorating pavement.
Engaging an existing contractor (AJ Construction), currently working on the Durian, Birch and Lucille Paving Project, with experience and familiarity with our infrastructure willallow us to complete these repairs efficiently and cost-effectively, without the need for a separate bidding process. This approach ensures timely and effective improvements to our roadways. Due to the length of the project the City is within an unanticipated window to take advantage of the mobilized contractor to undertake the various patch jobs.
III. DISCUSSION:
The scope of work to be conducted includes partial dig outs, re-compaction and overlay of AC at the following locations:
Polk Street near Monterey to the County Line
Derrick Ave near Derrick Water Tank (water leak patch)
Derrick Ave Near Gale Ave (water leak patch)
Washington Street near Princeton/Joaquin (large pothole replacement) Van Ness at Sunset (deteriorating asphalt)
Van Ness at Lincoln Street (previous water leak)
A copy of the exhibit with locations has been attached for the council's review.
IV. ALTERNATIVES:
Do not approve the requested budget allocation.
V. FISCAL IMPACT:
A budget authorization of TDA street maintenance funds not to exceed $100,000 for the listed patch locations. The TDA street maintenance funds has sufficient fund to support this budget request.
ATTACHMENTS:
File Name Description
PW_24-004_CO-1_PATCH_LOCATIONS.pdf Exhibit - Patch Locations POLK TO COUNTY LIMITS Tri City Engineering, Inc. CITY, EXHIBIT FOR: CALIFORNIA BIRCH, DURIAN, LUCILLE PROJECT LOCATION OF PATCHES CHANGE ORDER NO. 1 JAYNE (POLK TO DERRICK) Tri City Engineering, Inc. CITY, EXHIBIT FOR: CALIFORNIA BIRCH, DURIAN, LUCILLE PROJECT LOCATION OF PATCHES CHANGE ORDER NO. 1 DERRICK (JAYNE TO GALE) VAN NESS (LINCOLN TO BUCHANAN) Tri City Engineering, Inc. CITY, EXHIBIT FOR: CALIFORNIA BIRCH, DURIAN, LUCILLE PROJECT LOCATION OF PATCHES CHANGE ORDER NO. 1 VAN NESS INTERSECTION WASHINGTON (SUNSET TO MONTEREY) Tri City Engineering, Inc. CITY, EXHIBIT FOR: CALIFORNIA BIRCH, DURIAN, LUCILLE PROJECT LOCATION OF PATCHES CHANGE ORDER NO. 1