SPECIAL
CITY COUNCIL/SUCCESSOR
AGENCY/PUBLIC FINANCE AUTHORITY
MEETINGAGENDA
April 2, 2026
6:00 PM
The Mission of the City of Coalinga is to provide for the preservation of the community character by delivering quality, responsive City services, in an efficient and cost-effective manner, and to develop, encourage, and promote a diversified economic base in order to ensure the future financial stability of the City for its citizens.
Notice is hereby given that the City Council will hold a Special Meeting, on April 2, 2026 in the City Council Chambers located at 155 West Durian, Coalinga, CA. Persons with disabilities who may need assistance should contact the City Clerk at least 24 hours prior to this meeting at 935-1533 x113. Anyone interested in translation services should contact the City Clerk at least 24 hours prior to the meeting at 935-1533 x113. The Meeting will begin at 6:00 p.m. and the agenda will be as follows:
1. CALL TO ORDER
1. Pledge of Allegiance
2. Changes to the Agenda
3. Council's Approval of Agenda
2. AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS (NONE)
3. CITIZEN COMMENTS
This section of the agenda allows members of the public to address the City Council on any item within the jurisdiction of the Council. Members of the public, when recognized by the Mayor, should come forward to the lectern, identify themselves and use the microphone. Comments are normally limited to three (3) minutes. In accordance with State Open Meeting Laws, no action will be taken by the City Council this evening and all items will be referred to staff for follow up and a report.
Citizen Comments submitted in writing to the City Clerk by 5:00pm on the day of the City Council meeting shall be distributed to the City Council and included in the record, however they will not be read.
4. PUBLIC HEARINGS (NONE)
5. CONSENT CALENDAR
1. City Council Authorize the City Manager to Enter Into a Professional Services Agreement with MKN & Associates (MKN) to Prepare a Risk and Resilience Assessment (RRA) and Emergency Repsonse Plan (ERP Update in Compliance with America's Water Infrastructure Act (AWIA) for the City of Coalinga
6. ORDINANCE PRESENTATION, DISCUSSION AND POTENTIAL ACTION ITEMS (NONE)
7. ANNOUNCEMENTS
1. City Manager's Announcements
2. Councilmembers' Announcements/Reports
3. City Treasurer's Announcements
4. Mayor's Announcements
8. FUTURE AGENDA ITEMS
9. CLOSED SESSION (NONE)
10. CLOSED SESSION REPORT
Closed Session: A "Closed" or "Executive" Session of the City Council, Successor Agency, or Public Finance Authority may be held as required for items as follows: personnel matters; labor negotiations; security matters; providing instructions to real property negotiators; legal counsel regarding pending litigation; and protection of records exempt from public disclosure.
Closed session will be held in the Administration Building at 155 W. Durian Avenue and any announcements or discussion will be held at the same location following Closed Session.
11. ADJOURNMENT
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: City CouncilAuthorize the City Manager to Enter Into a Professional Services Agreement with MKN & Associates (MKN) to Prepare a Risk and Resilience Assessment (RRA) and Emergency Repsonse Plan (ERP Update in Compliance with America's Water Infrastructure Act (AWIA) for the City of Coalinga Meeting Date: Thursday, April 2, 2026
From: Sean Brewer, City Manager
Prepared by: Jesse Barron, Assistant City Manager
I. RECOMMENDATION:
Staff recommends the CIty Councilauthorize the City Manager to enter into a professional services agreement with MKN & Associates (MKN) to prepare a Risk and Resilience Assessment (RRA) and Emergency Response Plan (ERP) update in compliance with America's Water Infrastructure Act (AWIA) for the City of Coalinga.
II. BACKGROUND:
Community drinking water systems serving more than 3,300 people are required to comply with AWIA, including updating and/or developing an RRA and ERP for drinking water systems. The law specifies the components that the RRA and ERP must address and also establishes deadlines by which water systems must submit certification of the RRA and ERP to the United States Environmental Protection Agency (EPA). For the City, serving between 3,301 and 49,999 people, the certification deadlines for compliance are as follows:
• Risk and Resilience Assessment: June 30, 2026
• Emergency Response Plan: December 31, 2026, or 6 months after the RRA certification, whichever is earlier
III. DISCUSSION:
The RRA update will focus on changes to the water system since the 2020 AWIA cycle and Cityidentified deficiencies or omissions in the 2020 RRA.
MKN will develop and submit a draft RRA report to the City using the EPA Guidance Document, VSAT web tool, and information provided by the City. MKN willconduct an RRA Workshop with the City to discuss the draft RRA report and comments from the workshop will be incorporated into the final RRA report.
The purpose of the ERP is to evaluate the findings of the City’s RRA and describe strategies and resources to counteract the identified risks to the City‘s water distribution system. Based on the requirements of the AWIA, the ERP will review and address the following elements:
• Strategies and resources to improve the resilience of the system • Plans and procedures that can be implemented in the event of an emergency • Identification of equipment that can be utilized in the event of an emergency • Actions, procedures, and equipment which can obviate or significantly lessen the impact of a threat, including:
Alternative source water options
Relocation of water intakes
Construction of flood protection barriers
Strategies that can be used to aid in the detection of a threat Coordinate with localemergency planning committees
Following development of the RRA Update, MKN will develop a draft update of the City’s existing ERP for delivery to and review by the City. The ERP update will include the above-described elements for AWIA compliance along with specific references to existing ERP sections not required by AWIA. Following City feedback, MKN will incorporate comments and prepare a final ERP update.
IV. ALTERNATIVES:
Approve the City Manager to enter into an agreement with MKN to prepare reports (Recommended) Deny the areement (Not Recommended); remand to staff for further action.
These report are mandatory submittals that the City must complete and maintain in order to stay in compliance with America's Water Infrastructure Act (AWIA).
V. FISCAL IMPACT:
MKN proposes to complete this work on a fixed fee basis based on the 2026 MKN fee schedule, included as Exhibit A and to complete the Project with a budget not to exceed $34,000. Funds are available in the Water Enterprise to cover this expense and will not affect the general fund budget.
ATTACHMENTS:
File Name Description
MKN_RRA___ERP_Proposal_.pdf RRA & ERP Proposal
8405 North Fresno St., Ste. 120
Fresno, CA 93720
559-500-4750 PHONE
March 10, 2026
Anthony Uribe
Utilities Supervisor
City of Coalinga
[Delivered Electronically]
Re: Proposal for City of Coalinga AWIA RRA and ERP Update Dear Mr. Uribe,
Thank you for the opportunity to provide a proposal for MKN & Associates’ (MKN) services in preparing a Risk and Resilience Assessment (RRA) and Emergency Response Plan (ERP) update in compliance with America’s Water Infrastructure Act (AWIA) for the City of Coalinga (City).
Project Background
Community drinking water systems serving more than 3,300 people are required to comply with AWIA, including updating and/or developing an RRA and ERP for drinking water systems. The law specifies the components that the RRA and ERP must address and also establishes deadlines by which water systems must submit certification of the RRA and ERP to the United States Environmental Protection Agency (EPA). For the City, serving between 3,301 and 49,999 people, the certification deadlines for compliance are as follows:
• Risk and Resilience Assessment: June 30, 2026
• Emergency Response Plan: December 31, 2026, or 6 months after the RRA certification, whichever is earlier
The scope of work proposed herein intends to satisfy the requirements of an RRA and ERP update in compliance with AWIA.
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2025 RRA UPDATE | 2
Scope of Work – RRA and ERP Update
Task Group 1 – Documentation Review
Task 1.1 Documentation Review
Prior to the Project Kick-Off meeting, MKN will submit a data request to the City to collect relevant planning documentation including the City’s past RRA and Vulnerability Self-Assessment Tool (VSAT) file (if available), master planning documents, new emergency planning documents, and new asset information. Also included in the request will be EPA and AWIA questionnaires to collect information necessary for the RRA and ERP update, such as cybersecurity assessments.
Task Group 2 – RRA Update
Task 2.1 Meetings
MKN will attend a Project Kick-Off meeting and one workshop for the RRA Update. The purpose of the meetings will be to review deliverables and to collaboratively discuss updates to the RRA Update.
MKN will prepare and distribute meeting agendas prior to the scheduled meeting and will record and distribute meeting notes to all attendees. Project meetings will include the following:
• Project Kick-Off Meeting
• RRA Workshop
Deliverables:
• Meeting Agendas
• Meeting Minutes (PDF format)
Task 2.2 RRA Update
The RRA is required to evaluate the vulnerabilities, threats and consequences from potential hazards to the City’s water system. Based on the requirements of AWIA, MKN will update the City’s existing RRA to review and address the following items:
• The risk to the water system from malevolent acts and natural hazards • The resilience of pipes and constructed conveyances, physical barriers, source water, water collection and intake, pretreatment, treatment, and storage and distribution facilities which are utilized by the system
• The use, storage, or handling of various chemicals by the water system • The operation and maintenance of the system
CITY OF COALINGA
2025 RRA UPDATE | 3
The RRA update will focus on changes to the water system since the 2020 AWIA cycle and Cityidentified deficiencies or omissions in the 2020 RRA. It is anticipated that these updates and changes will be discussed in the Project Kick-Off Meeting. A rough agenda for this portion of the meeting includes identifying updates or revisions to the following:
• Potentially critical assets
• Determination of reasonable threats and threat-asset pairings • Potential consequences
Once the critical threat-asset pairings are established, MKN will visit critical assets with City staff to analyze the physical security at each facility. MKN will then use VSAT and the “Baseline Information on Malevolent Acts for Community Water Systems Guidance Document” (Guidance Document) to calculate the risks for all critical threat-asset pairings and complete the RRA Update.
MKN will develop and submit a draft RRA report to the City using the EPA Guidance Document, VSAT web tool, and information provided by the City. MKN will conduct an RRA Workshop with the City to discuss the draft RRA report and comments from the workshop will be incorporated into the final RRA report.
Deliverables:
• Draft RRA Update report (PDF format)
• Final RRA Update report (PDF format)
Task 2.3 AWIA Certification
Once the RRA update is completed, the City will be required to submit certification statements identifying the completion of the report via the EPA’s secure online portal. This will be the only reporting method where EPA will be able to provide an acknowledgment of receipt of the certification statements. MKN will prepare a certification statement and instructions for the City to submit via the EPA’s secure online portal.
Task Group 3 – ERP Update
Task 3.1 Meetings
MKN will attend an ERP Progress Meeting to review the ERP draft deliverable and collaboratively discuss updates to the ERP with City staff. MKN will prepare and distribute meeting agendas prior to the scheduled meeting and will record and distribute meeting notes to all attendees. A preliminary agenda for the ERP Progress Meeting includes the following:
• Updates to organizational charts and contact lists
• Review of key personnel and key customers
• Establishing a current inventory of equipment and resources
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2025 RRA UPDATE | 4
• Review of emergency response procedures
• Review of gathering locations
Deliverables:
• Meeting Agenda
• Meeting Minutes (PDF format)
Task 3.2 ERP Update
The purpose of the ERP is to evaluate the findings of the City’s RRA and describe strategies and resources to counteract the identified risks to the City‘s water distribution system. Based on the requirements of the AWIA, the ERP will review and address the following elements:
• Strategies and resources to improve the resilience of the system • Plans and procedures that can be implemented in the event of an emergency • Identification of equipment that can be utilized in the event of an emergency • Actions, procedures, and equipment which can obviate or significantly lessen the impact of a threat, including:
o Alternative source water options
o Relocation of water intakes
o Construction of flood protection barriers
• Strategies that can be used to aid in the detection of a threat • Coordinate with local emergency planning committees
Following development of the RRA Update, MKN will develop a draft update of the City’s existing ERP for delivery to and review by the City. The ERP update will include the above-described elements for AWIA compliance along with specific references to existing ERP sections not required by AWIA.
Following City feedback, MKN will incorporate comments and prepare a final ERP update.
Deliverables:
• Draft ERP Update report (PDF format)
• Final ERP Update report (PDF format)
Task 3.3 AWIA Certification
Once the ERP update is completed, the City will be required to submit certification statements identifying the completion of the report via the EPA’s secure online portal. This will be the only reporting method where EPA will be able to provide an acknowledgment of receipt of the certification
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2025 RRA UPDATE | 5
statements. MKN will prepare a certification statement and instructions for the City to submit via the EPA’s secure online portal.
Task Group 4 – Project Management
Task 4.1 Project Management
The MKN Project Manager will conduct overall project management including supervision of in‐house staff, planning and monitoring of contract budget and schedule, and coordination with the City and the MKN project team.
Task 4.2 Quality Management
MKN will perform quality control reviews on all deliverables prior to submitting to the City. A Senior Engineer or Principal Engineer who is not involved in the day-to-day effort will perform an independent review of each submittal.
Assumptions and Exclusions
The following assumptions are included as part of this proposal. • MKN will update the City’s RRA, initially prepared by MNK (dated August 2021) . • A total of 10 hours are included to visit major, existing water facilities to complete the RRA. • MKN will update the City’s ERP, initially prepared by Boyle Engineers (dated July 2007) and updated by MKN (dated December 2021).
• Meetings are anticipated to be held virtually at a duration of 1 hour each. • AWIA requires that electronic and computer systems be assessed in the RRA, including automated systems, monitoring practices, and financial infrastructure. However, MKN does not specialize in cybersecurity and has therefore not included this assessment. MKN assumes the City will consult with their IT department and/or a cybersecurity consultant to identify cybersecurity risks and MKN will update the RRA based on IT input. • MKN has not included time to assist the City with pursuing grant funding opportunities under the Drinking Water Infrastructure Risk and Resilience Program. • The AWIA legislation requires that the City coordinate with existing local emergency planning committees (LEPC) during the planning process. State law requires that the City also coordinate with the fire department. Coordination with nearby municipalities, county agencies, or other relevant agencies is strongly encouraged. This proposal assumes the City will be responsible for sending drafts of the RRA and ERP to these agencies. Assistance with coordination can be provided as an optional task.
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2025 RRA UPDATE | 6
• MKN assumes one consolidated set of comments on each draft deliverable will be provided within two weeks of each draft delivery.
• MKN will be entitled to reasonably rely on the accuracy of data and information provided by or through the City and will use good professional judgement in reviewing and evaluating such information. If MKN identifies any error or inaccuracy in data or information provided by the City or determines that additional data or information is required to perform the services, MKN shall promptly notify the City.
Fee Estimate
MKN proposes to complete this work on a fixed fee basis based on the 2026 MKN fee schedule, included as Exhibit A.
MKN proposes to complete the Project with a budget not to exceed $34,000. The estimated level of effort is provided as Exhibit B.
Schedule
A project schedule is included for the Project as Exhibit C based on an assumed signed notice to proceed date of March 30, 2026.
We would like to express our thanks to the City of Coalinga for the opportunity to work on this project.
Should you have any questions or wish to discuss any of this information, please do not hesitate to contact me at (916) 880-6211 or [email protected].
Sincerely,
Brian McCauley, PE Henry Liang, PE
Project Manager Principal
Enclosures:
• Exhibit A – 2026 MKN Fee Schedule
• Exhibit B –Level of Effort
• Exhibit C –Schedule
CATEGORY POSITION HOURLY RATE
Communications
and
Administrative
Administrative Assistant $119
Strategic Communications Coordinator $127
Strategic Communications Specialist $154
Designers and
Technicians
CAD Technician I $144
CAD Design Technician II $166
Senior Designer $185
Planning
Assistant Planner I $147
Assistant Planner II $168
GIS Specialist $182
Planner I $198
Planner II $215
Senior Planner $226
Engineers
Engineering Technician $108
Assistant Engineer I $147
Assistant Engineer II $168
Project Engineer I $198
Project Engineer II $215
Senior Engineer I $232
Senior Engineer II $251
Senior Engineer III $259
Principal Engineer $270
Principal Electrical Engineer $270
Project
Management
Project Manager $243
Senior Project Manager $280
Project Director $303
Senior Project Director $323
Construction
Management
Services
Scheduler $188
*** Construction Inspector $210
Assistant Resident Engineer $210
Resident Engineer $223
Construction Manager $243
Principal Construction Manager $286
The foregoing Billing Rate Schedule is effective through December 31, 2026 and will be adjusted each year after at a rate of 2 to 5%.
DIRECT PROJECT EXPENSES
OutsideReproduction Cost + 10%
Subcontracted or Subconsultant Services Cost + 10%
Travel & Subsistence (other than mileage) Cost
Auto Mileage Current IRS Rate
*** 40 hrs per week assumed; part-time rates can be provided upon request Rates also subject to prevailing wage mandatory increases during a calendar year 2026 FEE SCHEDULE
Project Director Principal Engineer Senior Projet Engineer II Assistant Engineer II Administrative Assistant Total Hours (MKN) Labor (MKN) Total Fee Hourly Rates 303 270 251 168 119
Task Group 1: Documentation Review
Task 1.1 Documentation Review 2 6 8 $1,510 $ 1,510
Subtotal 0 0 2 6 0 8 1,510 $ 1,510 $
Task Group 2: RRA Update
Task 2.1 Meetings 3 4 7 $1,425 $ 1,425
Task 2.2 RRA Update 13 46 8 67 $11,943 $ 11,943
Task 2.3 AWIA Certification 1 2 3 $587 $ 587
Subtotal 0 0 17 52 8 77 13,955 $ 13,955 $
Task Group 3: ERP Update
Task 3.1 Meetings 2 4 6 $1,174 $ 1,174
Task 3.2 ERP Update 18 42 8 68 $12,526 $ 12,526
Task 3.3 AWIA Certification 1 2 3 $462 $ 462
Subtotal 0 0 21 48 8 77 14,162 $ 14,162 $
Task Group 4: Project Management
Task 4.1 Project Management 2 6 1 9 $2,214 $ 2,214
Task 4.2 Quality Management 8 8 $2,160 $ 2,160
Subtotal 2 8 6 0 1 17 4,374 $ 4,374 $
TOTAL BUDGET 2 8 46 106 17 178 $34,000 34,000 $
ID Task Name Duration Start Finish
1 NTP (Assumed) 0 days Mon 3/30/26 Mon 3/30/26
2 1.1 Documentation Review 11 days Mon 4/6/26 Mon 4/20/26 3 Submit Info Request 1 day Mon 4/6/26 Mon 4/6/26
4 Receive Info from City 2 wks Tue 4/7/26 Mon 4/20/26
5 6 RRA Update 52 days Tue 4/21/26 Wed 7/1/26
7 2.1 RRA Meetings 30 days Tue 4/28/26 Mon 6/8/26
8 Kickoff Mtg 1 day Tue 4/28/26 Tue 4/28/26
9 RRA Workshop 1 day Mon 6/8/26 Mon 6/8/26
10 11 2.2 RRA Update 49 days Tue 4/21/26 Fri 6/26/26
12 Initial Review of RRA 1 wk Tue 4/21/26 Mon 4/27/26
13 Prepare Initial RRA Update 2 wks Wed 4/29/26 Tue 5/12/26 14 Site Visits 3 days Wed 5/13/26 Fri 5/15/26
15 Draft RRA Update 2 wks Mon 5/18/26 Fri 5/29/26
16 City Review 2 wks Mon 6/1/26 Fri 6/12/26
17 Final RRA Update 2 wks Mon 6/15/26 Fri 6/26/26
18 19 2.3 AWIA Certification 3 days Mon 6/29/26 Wed 7/1/26 20 Certification Letter 3 days Mon 6/29/26 Wed 7/1/26
21 Certification Deadline 0 days Tue 6/30/26 Tue 6/30/26 22 23 ERP Update 133 days Mon 6/29/26 Thu 12/31/26
24 3.1 ERP Meetings 1 day Mon 8/10/26 Mon 8/10/26
25 ERP Review Mtg 1 day Mon 8/10/26 Mon 8/10/26
26 27 3.2 ERP Update 61 days Mon 6/29/26 Mon 9/21/26
28 Prepare Initial ERP Update 6 wks Mon 6/29/26 Fri 8/7/26 29 Draft ERP Update 2 wks Tue 8/11/26 Mon 8/24/26
30 City Review 2 wks Tue 8/25/26 Mon 9/7/26
31 Final ERP Update 2 wks Tue 9/8/26 Mon 9/21/26
32 33 3.3 AWIA Certification 72 days Tue 9/22/26 Thu 12/31/26 34 Certification Letter 3 days Tue 9/22/26 Thu 9/24/26
35 Certification Deadline 0 days Thu 12/31/26 Thu 12/31/26 3/30
6/30
12/31
Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan
Qtr 2, 2026 Qtr 3, 2026 Qtr 4, 2026 Qtr 1, 2027
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
Project: Coalinga AWIA Update
Date: Tue 3/10/26