SPECIAL
CITY COUNCIL/SUCCESSOR
AGENCY/PUBLIC FINANCE AUTHORITY
MEETINGAGENDA
July 30, 2026
5:30 PM
The Mission of the City of Coalinga is to provide for the preservation of the community character by delivering quality, responsive City services, in an efficient and cost-effective manner, and to develop, encourage, and promote a diversified economic base in order to ensure the future financial stability of the City for its citizens.
Notice is hereby given that the City Council will hold a Special Meeting, on July 30, 2026 in the City Council Chambers located at 155 West Durian, Coalinga, CA. Persons with disabilities who may need assistance should contact the City Clerk at least 24 hours prior to this meeting at 935-1533 x113. Anyone interested in translation services should contact the City Clerk at least 24 hours prior to the meeting at 935-1533 x113.
The Meeting will begin at 5:30 p.m. and the agenda will be as follows:
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1. CALL TO ORDER
1. Pledge of Allegiance
2. Changes to the Agenda
3. Council's Approval of Agenda
2. AWARDS, PRESENTATIONS, APPOINTMENTS AND PROCLAMATIONS (NONE)
3. CITIZEN COMMENTS
This section of the agenda allows members of the public to address the City Council on any item within the jurisdiction of the Council. Members of the public, when recognized by the Mayor, should come forward to the lectern, identify themselves and use the microphone. Comments are normally limited to three (3) minutes. In accordance with State Open Meeting Laws, no action will be taken by the City Council this evening and all items will be referred to staff for follow up and a report.
Citizen Comments submitted in writing to the City Clerk by 5:00pm on the day of the City Council meeting shall be distributed to the City Council and included in the record, however they will not be read.
4. PUBLIC HEARINGS (NONE)
5. CONSENT CALENDAR
1. Adopt Resolution No. 4347 Declaring an Emergency regarding the Replacement of the 6-Inch Water Main on Polk Street and Authorizing Immediate Replacement Without Competitive Bidding
6. ORDINANCE PRESENTATION, DISCUSSION AND POTENTIAL ACTION ITEMS (NONE)
7. ANNOUNCEMENTS
1. City Manager's Announcements
2. Councilmembers' Announcements/Reports
3. City Treasurer's Announcements
4. Mayor's Announcements
8. FUTURE AGENDA ITEMS
9. CLOSED SESSION (NONE)
10. CLOSED SESSION REPORT
Closed Session: A "Closed" or "Executive" Session of the City Council, Successor Agency, or Public Finance Authority may be held as required for items as follows: personnel matters; labor negotiations; security matters; providing instructions to real property negotiators; legal counsel regarding pending litigation; and protection of records exempt from public disclosure.
Closed session will be held in the Administration Building at 155 W. Durian Avenue and any announcements or discussion will be held at the same location following Closed Session.
11. ADJOURNMENT
STAFF REPORT - CITY COUNCIL/SUCCESSOR AGENCY/PUBLIC FINANCE
AUTHORITY
Subject: Adopt Resolution No. 4347 Declaring an Emergency regarding the Replacement of the 6-Inch Water Main on Polk Street and Authorizing Immediate Replacement Without Competitive Bidding
Meeting Date: Thursday, July 30, 2026
From: Sean Brewer, City Manager
Prepared by: Jesse Barron, Assistant City Manager
I. RECOMMENDATION:
Adopt Resolution No. 4347 declaring an emergency regarding the replacement of the damaged 6-inch water main located on Polk Street and authorizing the immediate replacement of the water main without competitive bidding pursuant to California Public Contract Code Sections 1102, 20168, 22035, and 22050.
II. BACKGROUND:
The California Department of Transportation (Caltrans) is currently reconstructing Polk Street through its contractor, Cal Valley Construction. During the course of the construction project, the City's existing 6-inch water main located along the south side of Polk Street sustained repeated failures.
To date, the water main has broken approximately twelve (12) times, resulting in recurring water outages and repeated emergency repairs. The continued failures have also reduced available fire hydrant pressure in the area, creating a direct threat to public health, safety, and fire protection. Staff has determined that additional failures are likely if the existing water main remains in service while construction activities continue.
Recognizing the urgency of the situation, City staff met with Caltrans and Cal Valley Construction to identify the most efficient and least disruptive solution. Cal Valley Construction has offered to immediately replace the damaged water main while already mobilized on the project, allowing the work to be completed without delaying the ongoing roadway improvements.
III. DISCUSSION:
California Public Contract Code Sections 20168, 22035, and 22050 authorize a city to bypass the traditional competitive bidding process when an emergency exists requiring immediate action to protect life, health, property, or essential public services.
Staff recommends that the City Council declare the existence of an emergency based upon:
Approximately twelve (12) failures of the existing water main; Repeated water service interruptions to the community;
Reduced fire hydrant pressure affecting fire protection capabilities; The likelihood of continued failures if replacement is delayed; and The need to immediately restore reliable water infrastructure while minimizing impacts to residents and the Caltrans roadway project.
Because Cal Valley Construction is already mobilized and actively performing construction within the project limits, utilizing the contractor to complete the water main replacement represents the most timely and costeffective solution. Delaying the work to complete a formalcompetitive bidding process would prolong the public safety risks, increase construction impacts, and likely result in additionalemergency repairs.
Pursuant to Public Contract Code Section 22050, if the emergency declaration is approved, the City Council must review the emergency action at its next regularly scheduled meeting and every regularly scheduled meeting thereafter until the emergency work has been completed.
IV. ALTERNATIVES:
Option 1 (Recommended): Adopt Resolution No. 4347 declaring an emergency and authorizing the immediate replacement of the Polk Street water main without competitive bidding.
Option 2: Decline to adopt the resolution and direct staff to proceed through the traditional competitive bidding process, recognizing that doing so would delay replacement of the damaged water main and increase the likelihood of continued water outages and impacts to public safety.
V. FISCAL IMPACT:
The estimated cost of the emergency water main replacement is $230,000 (lump sum) and will be funded through the Water Enterprise Fund. There is no anticipated impact to the General Fund.
ATTACHMENTS:
File Name Description
City_of_Coalinga_-_Emergency_Water_Line_Proposal.pdf CalValley Quote RESO#4347_Emergency_Decleration_Water_Main_Replacement_on_Polk_073026.pdf Resolution No. 4347 Emergency Declaration Since 1988
Heavy Civil ♦ Earthwork ♦ Grading ♦ Paving ♦ Concrete ♦ Underground Utilities
PROPOSAL
7/29/2026
Attention: Dan Jauregui
Project: City of Coalinga Emergency Water Line Replacement – Polk Street Water – $230,000 Lump Sum
SCOPE OF WORK INCLUDES:
1. Installation of a 6” Water Line per the plans provided on 7/29/26
2. Quantities Assumed:
• 1,114 LF
• 2 Fire Hydrants
• 7 – 1” Services
• 2 – 2” Services
• Tie In Connections – 6” and 4”
3. Includes Compaction Testing by Third Party Lab
4. Potholing for Utilities
5. Assuming leaving existing water line in place. Cap will be placed on ends.
THIS PROPOSAL IS BASED UPON THE FOLLOWING CONDITIONS AND EXCLUSIONS:
1. Mobilize and Demobilize equipment. Safety meeting / onsite safety expense. Job-setup. Job supervision.
2. Identify, mark, and secure an 811 USA One Call ticket for all designated work areas prior to commencing work.
3. Excludes costs or fees associated with securing any permits or licensing related to the execution of work.
4. The Client is responsible for all inspections, notifications to utilities, municipalities, authorities, and all costs related to engineering, surveying, and staking.
5. Excludes blasting or hard digging. Hard Digging is considered when material does not break down with a CAT 335 Excavator.
6. This proposal excludes any work related to hazardous materials, or dealing with perched water, groundwater, or rainwater, including mitigation efforts such as dewatering, water storage, testing, or disposal.
7. Excludes any responsibilities or costs associated with the removal of Utility Services Alert (USA) markings.
8. This proposal specifically excludes any work conducted beyond regular working hours, defined as 6 AM to 6 PM, Monday to Friday.
It does not cover night shifts, weekend work, or holidays. Overtime provisions are also excluded from this proposal.
9. All work is expected to be completed in one mobilization. Additional mobilizations will be charged $10,000.00.
10. Excludes site dewatering and pumping. Excludes handling of oversaturated materials.
11. Excludes pollution mitigation/removal and removal/handling of unknown buried objects or contaminated materials.
Thank you for the opportunity,
Chris Grimm
Operations Manager
RESOLUTION NO. 4347
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF [CITY NAME] DECLARING AN
EMERGENCY REGARDING REPEATED WATER MAIN FAILS CAUSED BY CONTRACTOR
OPERATIONS AND AUTHORIZING THE IMMEDIATE REPLACEMENT OF THE WATER MAIN LINE
WITHOUT COMPETITIVE BIDDING PURSUANT TO CALIFORNIA PUBLIC CONTRACT CODE SECTIONS 1102, 20168, 22035, AND 22050
The City Council of the City of Coalinga does hereby find:
WHEREAS, a California Department of Transportation (Caltrans) contractor Cal Valley (“Contractor”) is currently conducting construction operations within the City; and WHEREAS, these contractor operations have damaged an essential City water main line, causing it to break approximately twelve (12) times to date, with additional leaks and failures expected to occur if immediate action is not taken; and
WHEREAS, the continuous water main failures have caused recurring municipal water outages and severely impaired fire hydrant water pressure, creating a direct, clear, and imminent threat to public health, safety, and fire protection within the community; and
WHEREAS, California Public Contract Code § 1102 defines an "emergency" as a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services; and WHEREAS, judicial precedent strictly construes emergency exceptions, holding that an emergency cannot be invoked for administrative convenience or expediency, but must reflect a genuine, sudden public safety crisis, such as the current water outage and fire suppression threat facing the City; and WHEREAS, the Contractor has offered to immediately perform the full replacement of the damaged water main line for the City to eliminate the need for ongoing piecemeal repairs; and WHEREAS, adhering to standard competitive bidding processes under Public Contract Code § 10300 would significantly delay repairs, prolonging water supply disruptions and compromising fire protection services during the solicitation and administrative period; and
WHEREAS, Public Contract Code §§ 20168 and 22035 provide that in an emergency, the governing body of a city may pass a resolution declaring that public interest and necessity demand the immediate expenditure of public funds and proceed immediately with repairs or replacements to public facilities without adopting plans or giving notice for competitive bids; and
WHEREAS, Public Contract Code § 22050 establishes mandatory review procedures governing emergency contracting without public bidding, requiring initial action and ongoing reviews to be approved by a four-fifths (4/5) vote of the City Council;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coalinga, by a four-fifths (4/5) vote, that the City hereby adopts the following, effective immediately:
1. Recitals Incorporated: All of the foregoing recitals are true and correct and are incorporated herein by this reference.
2. Finding of Emergency: The City Council finds, on the basis of the whole record, that a sudden, unexpected public safety emergency exists pursuant to Public Contract Code § 1102 due to repeated water main breaks, water service outages, and diminished fire hydrant pressure.
3. Bypass of Competitive Bidding: Pursuant to Public Contract Code §§ 20168, 22035, and 22050, the City Council determines that the emergency does not permit the delay resulting from competitive bidding and authorizes entering into a contract directly with the contractor to replace the water main line without giving notice for public bids.
4. Mandatory Ongoing Statutory Review: Pursuant to Public Contract Code § 22050(c), the City Council shall review the emergency action at its next regularly scheduled meeting, and at every regularly scheduled meeting thereafter (or every 14 days if meeting weekly), to determine by a fourfifths (4/5) vote whether there is a continuing need to maintain the emergency declaration until the line replacement project is completed.
5. Effective Date: This Resolution shall take effect immediately upon its adoption.
WHEREFORE, this Resolution was passed and adopted by the City Council of the City of Coalinga on this 30th day of July, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
________________________________
Nathan Vosburg, Mayor
ATTEST:
__________________________________
Shannon Jensen, City Clerk